12 JUL 19.doc
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 19, 2012
7:00 P.M. – 7:15 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in regular
session on July 19, 2012 at the regular meeting place of the City
Council. Alderman Howard delivered the invocation and Mayor Fletcher led
a standing audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Elliott, Sansing, Rinker, Traylor, Stroud, Robinson,
and Howard answered roll call. Mayor Fletcher also answered ROLL CALL
declaring a quorum. PRESENT EIGHT (8), ABSENT (3). Aldermen Smith,
McCleary, and Ray were absent.
Others present for the meeting were: City Attorney Robert Bamburg,
Director of Administration Jim Durham, Finance Director Cheryl Erkel,
Fire Chief John Vanderhoof, City Engineer Jay Whisker, Police Chief Gary
Sipes, IT Director Barbara McDaniel, Human Resource Director Jill Ross,
CDBG Director Theresa Watson, 911 Communications Director Tabby Hughes,
Rizzell Aaron, Planning Commissioner Jim Moore, Mary Twitty, interested
citizens, and members of the press.
PRESENTATION OF MINUTES:
Mayor Fletcher presented the minutes of the regular City Council meeting
of June 28, 2012 for approval and/or correction at the next regularly
scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Howard moved, seconded by Alderman Stroud that the minutes of
the regular City Council meeting of 7 June 2012 and the special called
City Council meeting of 14 June 2012 be APPROVED. MOTION CARRIED.
CONSENT AGENDA: REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Elliott moved, seconded by Alderman Sansing to approve the regular
monthly report for June 2012 annual crime statistical comparisons.
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Elliott moved, seconded by Alderman Sansing to approve the regular
monthly report for June 2012 from the Jacksonville Fire Department,
reflecting a fire loss of $89,000 and a savings total of $116,000.
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Elliott moved, seconded by Alderman Sansing to approve the
regular monthly Animal Control report for June 2012. Said reports
reflect:
ADOPTION/FINES: $1,655.00
CONTRIBUTIONS: $ 400.00
TOTAL: $2,055.00
1
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 19, 2012
7:00 P.M. – 7:15 P.M.
REGULAR MONTHLY REPORT/ENGINEERING DEPARTMENT
Alderman Elliott moved, seconded by Alderman Sansing to approve the Regular
Monthly Report for June 2012.
PERMITS/LICENSE ISSUED INSPECTIONS PREFORMED
Building Permits 19 Building Inspections 39
Business Licenses 14 Electrical 30
Plumbing 41
HVACR 22
ROLL CALL: Aldermen: Elliott, Sansing, Rinker, Traylor, Stroud, Robinson,
and Howard voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
SANITATION DEPARTMENT:
PARKS & RECREATION:
PLANNING COMMISSION:
GENERAL: 7:00 p.m. PUBLIC HEARING
a. ORDINANCE 1452 (#14-12)
AN ORDINANCE DECLARING THE EXERCISE OF EMINENT DOMAIN ON CERTAIN REAL
PROPERTY WITHIN THE CITY LIMITS OF THE CITY OF JACKSONVILLE, ARKANSAS,
FOR ACQUISITION OF PUBLIC EASEMENTS AND RIGHTS OF WAY FOR THE
CONSTRUCTION AND DEVELOPMENT OF IMPROVED PUBLIC WATER LINES FOR THE
CONSTRUCTION PROJECTS ON BEHALF OF THE JACKSONVILLE WATER WORKS;
DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Mayor Fletcher opened the public hearing at approximately 7:02 p.m.
City Attorney Bamburg explained that Ordinance 1452 is an eminent domain
action that is being proposed by the Water Department. He stated that
the Water Commission has passed a resolution requesting that the City
Council consider the exercise of eminent domain regarding an easement to
extend the water main out the north corridor on Hwy. 67/167. He related
that the Water Department had the appropriate appraisal performed and
made the appropriate offer, which was turned down by the owner. He
added that additional negotiations have failed so the Water Department
has requested action by the City Council to condemn the easement so the
water main project can continue.
Mayor Fletcher closed the public hearing at approximately 7:05 p.m.
Alderman Stroud moved, seconded by Alderman Sansing that Ordinance 1452
be placed on FIRST READING.
2
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 19, 2012
7:00 P.M. – 7:15 P.M.
City Engineer Whisker demonstrated with PowerPoint where the easement is
located on Hwy. 67/167, describing it to be the front 15’ of the property
in question. He then answered that the water main would be to the side
of the road but not on State highway right-of-way. He then concurred with
Alderman Traylor that the owner would not be able to construct a building
on the property with or without the easement. He then stated that the
easement would not affect any permitted use of the property because the
water line would be underground.
ROLL CALL: Aldermen Elliott, Sansing, Rinker, Traylor, Stroud, and Howard
voted AYE. NAY (0). Alderman Robinson ABSTAINED. MOTION CARRIED.
Whereupon City Attorney Bamburg read the heading of Ordinance 1452.
Alderman Stroud moved, seconded by Alderman Elliott to APPROVE Ordinance
1452 on FIRST READING. ROLL CALL: Aldermen Elliott, Sansing, Rinker,
Traylor, Stroud, and Howard voted AYE. NAY (0). Alderman Robinson
ABSTAINED. MOTION CARRIED. Whereupon City Attorney Bamburg read the
heading of Ordinance 1452.
ORDINANCE HELD IN ABEYANCE TO BE PLACED ON SECOND READING AT THE
REGULARLY SCHEDULED CITY COUNCIL MEETING OF AUGUST 2, 2012.
b. Request to Accept Bid Beechwood Drainage Project
City Engineer Whisker related that the City had requested funding
approximately six to eight months ago; adding that it is finally coming
to fruition and now is the time to proceed with the dry conditions. He
related that the Beechwood Subdivision is the area of Pinon and Leonard
Drives off of Loop Road. He added that the project area is commonly
referred to as the Stonewall ditch. He noted that as the ditch crosses
under the railroad tracks there are two culverts, explaining that the
project will open that area for better drainage. He went on to say that
there are not enough funds in the grant to complete the entire project,
adding that they are hoping to secure additional funds to finish the
project. He stated that the current plan is to complete half to two-
thirds of the project. He recommended the low bidder of Frank Gardner
Construction. He then answered that the low bidder was also recommended
by the engineer on the project.
Discussion ensued and City Engineer Whisker noted that the grant was
granted through CAPDD, adding that any additional funds would be drawn
from the Drainage Fund.
Alderman Howard moved, seconded by Alderman Stroud to accept the low bid
from Frank Gardner Construction in the amount of $159,678.00 with funds
to be drawn from the Grant Fund. MOTION CARRIED with Alderman Robinson
abstaining.
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 19, 2012
7:00 P.M. – 7:15 P.M.
c. Request to Accept Bid for Safe Room at Jacksonville Senior Center
City Engineer Whisker related that the addition is proposed to be 60’ X
40’ consisting of 2,400 square feet. He noted that there would be an
entrance from inside the Senior Center, adding that the addition would
double as a safe room with automatic doors for public access. He then
answered that the room would accommodate approximately 480 residents.
Alderman Stroud moved, seconded by Alderman Traylor to approve the low
bid from CBM Construction in the amount of $487,000.00. MOTION CARRIED
with Alderman Robinson abstaining.
d. ORDINANCE 1453 (#14-2012) AMENDING JMC §2.44 EMPLOYEE POLICY MANUAL
was withdrawn from the agenda pending later submittal.
APPOINTMENT(S): HOSPITAL BOARD
Alderman Traylor moved, seconded by Alderman Stroud to approve the
reappointment of Mike Wilson to the Hospital Board for a term to expire
6/30/2017. MOTION CARRIED.
ANNOUNCEMENT(S): Director of Administration Jim Durham related that he
spoke with Water Commission Chairman Jim Peacock, who had informed him
that the Water Department had contracted a new vendor for their billing.
He went on to acknowledge that some of the office codes were not
correctly transferred so some customer bills were not sent out that
should have been. He added that the Water Department acknowledged this
and will not charge late fees regarding any confusion with customer
bills.
Police Chief Gary Sipes related that Jacksonville had a bank robbery last
week, and North Little Rock received a tip and acted on it with a search
warrant and contacted the Jacksonville Police Department who sent an
investigator. He went on to say that North Little Rock tried for 1.5 hrs
to get the individual to confess with no result, the Jacksonville
detective was able to get the robber to confess within 10 minutes to five
bank robberies.
ADJOURNMENT: Without objection, Mayor Fletcher adjourned the meeting at
approximately 7:15 p.m. MOTION CARRIED.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR GARY FLETCHER
City Clerk-Treasurer
4