12 DEC 20.doc
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 20, 2012
7:00 P.M. – 8:18 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in regular
session on December 20, 2012 at the regular meeting place of the City
Council. Alderman Howard delivered the invocation and Mayor Fletcher led
a standing audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Elliott, Bolden, McCleary, Sansing, Ray, Rinker,
Traylor, Stroud, Robinson, and Howard answered roll call. Mayor Fletcher
also answered ROLL CALL declaring a quorum. PRESENT TEN (10), ABSENT (0).
Others present for the meeting were: City Attorney Robert Bamburg,
Director of Administration Jim Durham, Finance Director Cheryl Erkel,
Police Chief Gary Sipes, Fire Chief John Vanderhoof, City Engineer Jay
Whisker, Human Resource Director Jill Ross, IT Director Barbara McDaniel,
Public Works Director Jim Oakley, CDBG Director Theresa Watson, Parks and
Recreation Director Kristen Kennon, Assistant Parks and Recreation
Director Kevin House, Code Enforcement Officer Charlie Jenkins, Water
Department Superintendent Jake Short, Water Department Field Operations
Manager Sal Pappalardo, 911 Communications Director Tabby Hughes,
Planning Commissioner Jim Moore, Glenda Fletcher, Rizzell Aaron, Mary
Twitty, Helen Stroud, Jim Peacock, Mike Wilson, Johnny Simpson,
interested citizens, and members of the press.
PRESENTATION OF MINUTES:
Mayor Fletcher presented the minutes of the regular City Council meeting
of December 6, 2012 for approval and/or correction at the next regularly
scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Howard moved, seconded by Alderman Ray that the minutes of the
regular City Council meeting of 15 November 2012 be APPROVED. MOTION
CARRIED.
CONSENT AGENDA: REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Ray moved, seconded by Alderman Sansing to approve the Regular
Monthly Report for November 2012 regarding annual crime statistical
comparisons.
Code Enforcement for November 2012
Assigned Calls 50
Self Initiated Calls 412
Follow up meetings/court 267 Basketball goals 3
Meetings/Court Hearings attended 161 Structures inspected 7
Citations/Warnings Issued 1 Rental properties inspected 3
Notices/Letters written 41 Properties red tagged 4
Vehicles tagged 2 Search warrants served 1
Vehicles towed 0 Structures rehabbed 0
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 20, 2012
7:00 P.M. – 8:18 P.M.
Lots posted 3 Structures condemned 7
Signs removed 199 Houses demolished by City 0
Trash cans tagged 36 Houses demolished by owner 10
Parking violations 63
Grass letters 0
Grass mowed 0
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Ray moved, seconded by Alderman Sansing to approve the regular
monthly report for November 2012 from the Jacksonville Fire Department,
reflecting a fire loss of $44,000.00 and a savings total of $1,000.00.
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Ray moved, seconded by Alderman Sansing to approve the regular
monthly Animal Control report for November 2012. Said report reflects:
ADOPTION/FINES: $1,470.00
CONTRIBUTIONS: $ 65.32
TOTAL: $1,535.32
ROLL CALL: Aldermen Elliott, Bolden, McCleary, Sansing, Ray, Rinker,
Traylor, Stroud, Robinson, and Howard voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT: PUBLIC HEARING
ORDINANCE 1467 (#29-2012)
AN ORDINANCE CONDEMNING STRUCTURES AND REAL PROPERTY AT VARIOUS LOCATIONS
NOTED BELOW IN JACKSONVILLE, ARKANSAS, FOR STRUCTURAL DEFECTS,
DEFICIENCIES, AND PUBLIC HAZARD CONDITIONS; DECLARING AN EMERGENCY; AND,
FOR OTHER PURPOSES.
Mayor Fletcher opened the public hearing at approximately 7:04 p.m.
Code Enforcement Officer Charlie Jenkins related that the structures for
condemnation are located at 186 Pike Circle and 419 Church Street. He
related that 186 Pike Circle was previously on the condemnation list,
explaining that the home was a former meth house. He presented a
PowerPoint presentation detailing the structural defects and hazardous
conditions, including black mold that have prompted this house to be
proposed for condemnation. He pointed out evidence that the house has a
rodent infestation.
He then reviewed the condemnation circumstances regarding 419 Church
Street, explaining that he met with the owner several times to discuss
the condition of the house. Again, he presented a PowerPoint detailing
the structural defects and hazardous conditions.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 20, 2012
7:00 P.M. – 8:18 P.M.
With no one to speak in opposition, Mayor Fletcher closed the public
hearing at approximately 7:09 p.m.
Alderman Ray moved, seconded by Alderman Bolden that Ordinance 1467 be
placed on FIRST READING. ROLL CALL: Aldermen Elliott, Bolden, McCleary,
Sansing, Ray, Rinker, Traylor, Stroud, Robinson, and Howard voted AYE.
NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the
heading of Ordinance 1467.
Alderman Stroud moved, seconded by Alderman Ray to APPROVE Ordinance 1467
on FIRST READING and to suspend the rules and place Ordinance 1467 on
SECOND READING. ROLL CALL: Aldermen Elliott, Bolden, McCleary, Sansing,
Ray, Rinker, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0).
MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of
Ordinance 1467.
Alderman Stroud moved, seconded by Alderman Sansing to APPROVE Ordinance
1467 on SECOND READING and to further suspend the rules and place
Ordinance 1467 on THIRD and FINAL READING. ROLL CALL: Aldermen Elliott,
Bolden, McCleary, Sansing, Ray, Rinker, Traylor, Stroud, Robinson, and
Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney
Bamburg read the heading of Ordinance 1467.
Alderman Stroud moved, seconded by Alderman Bolden that Ordinance 1467 be
APPROVED AND ADOPTED. ROLL CALL: Aldermen Elliott, Bolden, McCleary,
Sansing, Ray, Rinker, Traylor, Stroud, Robinson, and Howard voted AYE.
NAY (0). MOTION CARRIED.
Alderman Stroud moved, seconded by Alderman Ray that the EMERGENCY CLAUSE
be attached, approved and adopted. ROLL CALL: Aldermen Elliott, Bolden,
McCleary, Sansing, Ray, Rinker, Traylor, Stroud, Robinson, and Howard
voted AYE. NAY (0). MOTION CARRIED.
th
ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1467 THIS 20 DAY OF DECEMBER
2012.
STREET DEPARTMENT:
SANITATION DEPARTMENT:
PARKS & RECREATION:
PLANNING COMMISSION: PUBLIC HEARING
ORDINANCE 1468 (#30-2012)
AN ORDINANCE ABANDONING A PUBLIC RIGHT-OF-WAY ON REAL PROPERTY LOCATED IN
THE JAMESTOWN SUBDIVISION, JACKSONVILLE, ARKANSAS (GENERAL LOCATION: REAL
PROPERTY LOCATED AT 1242 COMMONS DRIVE, JACKSONVILLE, ARKANSAS); AND, FOR
OTHER PURPOSES.
Mayor Fletcher opened the public hearing at approximately 7:12 p.m.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 20, 2012
7:00 P.M. – 8:18 P.M.
City Engineer Whisker related that the lot is located in Jamestown
Subdivision, explaining that the Subdivision developer is the owner of
the lot. He stated that the right-of-way was originally reserved for
sewer but the sewer was instead run in a different location, adding that
now the owner would like to close the easement because he has already
constructed a storage building on the lot.
Alderman Robinson noted that he would abstain from the voting process
because he is the engineer on the project.
City Engineer Whisker then noted that the Planning Commission did
recommend closing the right-of-way as requested.
Mayor Fletcher closed the public hearing at approximately 7:14 p.m.
Alderman Elliott moved, seconded by Alderman McCleary that Ordinance 1468
be placed on FIRST READING. ROLL CALL: Aldermen Elliott, Bolden,
McCleary, Sansing, Ray, Rinker, Traylor, Stroud, and Howard voted AYE.
Alderman Robinson ABSTAINED. NAY (0). MOTION CARRIED. Whereupon City
Attorney Bamburg read the heading of Ordinance 1468.
Alderman Stroud moved, seconded by Alderman Ray to APPROVE Ordinance 1468
on FIRST READING and to suspend the rules and place Ordinance 1468 on
SECOND READING. ROLL CALL: Aldermen Elliott, Bolden, McCleary, Sansing,
Ray, Rinker, Traylor, Stroud, and Howard voted AYE. Alderman Robinson
ABSTAINED. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg
read the heading of Ordinance 1468.
Alderman Ray moved, seconded by Alderman Bolden to APPROVE Ordinance 1468
on SECOND READING and to further suspend the rules and place Ordinance
1468 on THIRD and FINAL READING. ROLL CALL: Aldermen Elliott, Bolden,
McCleary, Sansing, Ray, Rinker, Traylor, Stroud, and Howard voted AYE.
Alderman Robinson ABSTAINED. NAY (0). MOTION CARRIED. Whereupon City
Attorney Bamburg read the heading of Ordinance 1468.
Alderman Stroud moved, seconded by Alderman Bolden that Ordinance 1468 be
APPROVED AND ADOPTED. ROLL CALL: Aldermen Elliott, Bolden, McCleary,
Sansing, Ray, Rinker, Traylor, Stroud, and Howard voted AYE. Alderman
Robinson ABSTAINED. NAY (0). MOTION CARRIED.
th
ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1468 THIS 20 DAY OF DECEMBER
2012.
GENERAL: a. RESOLUTION 689 (#15-2012)
A RESOLUTION EXPRESSING WILLINGNESS OF THE CITY OF JACKSONVILLE,
ARKANSAS, TO UTILIZE FEDERAL AID MONIES FOR THE SAFE ROUTES TO SCHOOL
PROGRAM; AND, FOR OTHER PURPOSES.
Alderman Ray moved, seconded by Alderman Stroud to read Resolution 689
(#15-2012).
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 20, 2012
7:00 P.M. – 8:18 P.M.
Public Works Director Jim Oakley explained that the request is for
Federal aid monies through the Arkansas Highway Transportation Department
to construct sidewalks in and around elementary schools (K-5). He stated
that Resolution 689 would substantiate the Council’s approval to apply
for grant money. He recalled that the City received grant money in 2007
and again in 2008 that was utilized to construct sidewalks around
Tolleson Elementary and around the middle school on Sharp Street and
Hospital Drive. He then answered that the proposed location would be
T.P. White down to Madden Road regarding the Pinewood Elementary School.
He noted that the grant has an educational component that teaches the
children to walk and ride bikes safely to school. He explained that
there is a lot of competition for these grants but he intends to apply
for more than one.
He then answered Alderman Sansing that once the project is completed, he
will submit the bill and be reimbursed, adding that it is a 100% grant
excluding the engineering services. He confirmed with Alderman Traylor
that he would have confirmation that the grant was awarded to the City
before starting construction.
At this time, MOTION CARRIED. Whereupon City Attorney Bamburg read the
heading of Resolution 689 (#15-2012).
Alderman Ray moved, seconded by Alderman Stroud to approve Resolution 689
(#15-2012) in its entirety. MOTION CARRIED.
b. RESOLUTION 690 (#16-2012)
A RESOLUTION IN SUPPORT OF THE AUTHORIZATION FOR THE MAYOR AND CITY CLERK
TO ENTER INTO MEMORANDUMS OF AGREEMENT WITH THE ARKANSAS GAME & FISH
COMMISSION AND ARKANSAS GAME & FISH FOUNDATION FOR THE DEVELOPMENT OF A
SPORT SHOOTING RANGE FACILITY IN THE CITY OF JACKSONVILLE; AND, FOR OTHER
PURPOSES.
Alderman Ray moved, seconded by Alderman Sansing to read Resolution 690
(#16-2012). MOTION CARRIED. Whereupon City Attorney Bamburg read the
heading of Resolution 690 (#16-2012).
Alderman Ray moved, seconded by Alderman Stroud to approve Resolution 690
(#16-2012) in its entirety.
In response to a question posed by Alderman Traylor, Mayor Fletcher
stated that the total cost of the project is approximately 3 million
dollars. He noted that this includes the commitment from the County, the
City, Sewer and Water Departments, plus the Foundation. He then answered
that originally, in July, the estimation for the Foundation’s part was
1.5 million dollars with the City’s portion being approximately
$500,000.00. He pointed out that the construction costs and site work
ran the bids up, explaining that in following meetings with the
Foundation, they expressed their willingness to increase their financial
commitment. He related that the members of the Foundation are
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 20, 2012
7:00 P.M. – 8:18 P.M.
very excited about the project, adding that it was agreed that areas
where costs could be reduced would be evaluated without compromising the
project’s quality. He added that approximately $400,000 was cut from the
project bringing the total cost to approximately 3 million dollars.
Discussion ensued regarding the exact commitment from the City; Mayor
Fletcher noted that $300,000 to construct the parking lot would be
contributed by the County. He then added that the Water and Sewer
Departments have agreed to incur those costs each. He stated that if you
count the water and sewer, it’s approximately $700,000 for the City’s
part. He then explained that the immediate area around the club house
will have paved parking for approximately 22 cars, and the rest will be a
paved driveway/street going 600’ from the main road, adding that both
sides of the street would be gravel for an additional 700 parking places.
Assistant Parks and Recreation Director Kevin House stated that $300,000
is for the gravel parking that is committed by the County. He stated
that the overall cost of the project would still be roughly 3 million.
Mayor Fletcher noted that two pavilions and additional restrooms were
added to the project in consideration for the hundreds of patrons that
are expected to attend sponsored events. He stated that 3-D archery was
added to the project but it could be done in-house. He related that the
City’s part would be approximately $700,000.
In response to a question posed by Alderman Bolden, Mayor Fletcher
responded that he does not yet have a written commitment from the County.
Alderman Ray stated that the County Judge met with the Rotary Club on
Monday and stated that he was committed to helping with the project.
Mayor Fletcher pointed out that the County has as much to gain as the
City in seeing this project to fruition, regarding the economic impact.
Director of Administration Jim Durham clarified that he believes the
question has more to do with exactly how much will be expended from the
City’s General Fund. He then explained that it would be the cost of
land, amounting to approximately $500,000. He acknowledged that while
the Water and Sewer Departments are a part of the City, their portions
will not be expended from the City’s General Fund. He stated that the
$500,000 is the same number that they have been working with since the
beginning of the proposal.
Alderman Traylor stated that originally there was a $500,000 difference
between what the Foundation was going to contribute and the total cost of
the project. He added that now there is a million dollar difference, as
a result of adding $500,000 somewhere.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 20, 2012
7:00 P.M. – 8:18 P.M.
Director Durham agreed, saying that it is the County, Water, and Sewer’s
part that would add up to approximately $500,000.
Mayor Fletcher noted that the contractors included that in the original
bid, but the City took that out to make it more feasible. He added that
by breaking the project down into smaller components, there should be
more bidders, which will cut out the middleman. He stated that this would
be a first class project, saying that one thing the Foundation has said
is that if they were going to put their name on the project there could
not be any compromise in the quality of the project.
At this time, MOTION CARRIED.
c. ORDINANCE 1465 (#27-2012)
AN ORDINANCE WAIVING COMPETITIVE BIDDING BY THE CITY OF JACKSONVILLE,
ARKANSAS, FOR THE PURPOSE OF OBTAINING REMOTE MANAGED NETWORK SERVICES,
SERVER INSTALLATION, SET-UP, AND DATA MIGRATION FOR THE CITY OF
JACKSONVILLE’S CRITICAL NETWORK INFRASTRUCTURE; AND, FOR OTHER PURPOSES.
Alderman Ray moved, seconded by Alderman Stroud that Ordinance 1465 be
placed on FIRST READING.
IT Director Barbara McDaniel explained that Ordinance 1465 renews the
five-year contract with ClearPointe Technology, the Company that built
the present network from the ground up and has maintained those services
efficiently. She explained that the City has benefited from a good
working relationship with ClearPointe, adding that she has worked with
them on behalf of the City for approximately 13 years. She stated that
ClearPointe is a very reputable international company with clients in
Europe. She recommended continuing the present agreement with
ClearPointe.
In response to a question from Alderman Bolden, Director McDaniel stated
that if the service was bid and awarded to a different company, the
transition would be very difficult, requiring many man hours trying to
get the new company up to speed. She explained that the City has 15
separate sites with various ways that each site is networked into the
City servers. She stated that it would take months before that could
begin to be straight; adding that in those terms it would be very costly
to the City.
ROLL CALL: Aldermen Elliott, Bolden, McCleary, Sansing, Ray, Rinker,
Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION
CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance
1465.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 20, 2012
7:00 P.M. – 8:18 P.M.
Alderman Stroud moved, seconded by Alderman Bolden to APPROVE Ordinance
1465 on FIRST READING and to suspend the rules and place Ordinance 1465
on SECOND READING. ROLL CALL: Aldermen Elliott, Bolden, McCleary,
Sansing, Ray, Rinker, Traylor, Stroud, Robinson, and Howard voted AYE.
NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the
heading of Ordinance 1465.
Alderman Stroud moved, seconded by Alderman Bolden to APPROVE Ordinance
1465 on SECOND READING and to further suspend the rules and place
Ordinance 1465 on THIRD and FINAL READING. ROLL CALL: Aldermen Elliott,
Bolden, McCleary, Sansing, Ray, Rinker, Traylor, Stroud, Robinson, and
Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney
Bamburg read the heading of Ordinance 1465.
Alderman Stroud moved, seconded by Alderman Ray that Ordinance 1465 be
APPROVED AND ADOPTED. ROLL CALL: Aldermen Elliott, Bolden, McCleary,
Sansing, Ray, Rinker, Traylor, Stroud, Robinson, and Howard voted AYE.
NAY (0). MOTION CARRIED.
th
ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1465 THIS 20 DAY OF DECEMBER
2012.
d. CDBG 2013 Annual Action Plan for Housing and Community Development
CDBG Director Theresa Watson stated that the City has to prepare a plan
each year outlining how the Community Block Grant Funds from HUD will be
spent. She related that she hosted approximately five public input
meetings and the report was formulated to include that input. She
explained that the report was let for a 30-day comment period without
further public input. She stated that once approved by the City Council
it will be forwarded to the area HUD Office.
Alderman Ray moved, seconded by Alderman Sansing to adopt the CDBG 2013
Annual Action Plan for Housing and Community Development.
Alderman Ray commented that the housing development featured on the front
of the report is a nice addition to the City of Jacksonville, noting that
many of the homes are 1400 square feet with two baths. He confirmed with
Mayor Fletcher that 55 homes are planned for the Meadows project. Mayor
Fletcher noted that one home was 1600 square feet with four bedrooms.
At this time, MOTION CARRIED.
e. RESOLUTION 691 (#17-2012)
A RESOLUTION IN SUPPORT OF THE PURCHASE OF ONE HUNDRED SIXTY (160) ACRES
FOR THE DEVELOPMENT OF A SPORT SHOOTING RANGE FACILITY FOR THE CITY AND
SECURING A SHORT TERM NO INTEREST LOAN FOR SAID PURPOSE; AND, FOR OTHER
PURPOSES.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 20, 2012
7:00 P.M. – 8:18 P.M.
Alderman Elliott moved, seconded by Alderman Stroud to read Resolution
691 (#17-2012). MOTION CARRIED. Whereupon City Attorney Bamburg read the
heading of Resolution 691 (#17-2012).
Mayor Fletcher related that details for the contract with the Game & Fish
Commission and Foundation are being finalized, explaining the desire to
have this secured by the end of the year regarding the land purchase. He
stated that at the first of the year they would be going out for bids in
order to get construction going as quickly as possible. He related that
the City would have to go out for bids regarding the loan to construct
the project, explaining that at that time the land costs would be rolled
into that loan. He pointed out that currently there is a bank that is
willing to grant the land purchase loan for 45-days at zero interest. He
stated that the later loan would consist of funds to pay this loan off
and construct the range.
Discussion ensued as to the agreement with the Game & Fish Foundation
regarding how they will pay their portion of the project. Mayor Fletcher
explained that the Foundation is in a fund raising drive and have said
that as donations come in, per an agreement, they will turn those funds
over to Finance Director Cheryl Erkel. Mayor Fletcher noted the
Foundation’s commitment to pay their portion expediently because they
have other projects. He stated that Finance Director Cheryl Erkel would
keep track of the donations totaling 2 million dollars.
Alderman Stroud moved, seconded by Alderman Bolden to approve Resolution
691 (#17-2012) in its entirety. MOTION CARRIED.
f. ORDINANCE 1466 (#28-2012)
AN ORDINANCE ADOPTING A FISCAL BUDGET FOR 2013; MAKING APPROPRIATIONS AND
AUTHORIZING EXPENDITURES FOR OPERATION OF VARIOUS DEPARTMENTS OF CITY
GOVERNMENT; FOR THE PURCHASE OF MATERIALS, SUPPLIES, EQUIPMENT, AND
SERVICES COVERING GENERAL FUND OPERATIONS, STREET FUND, EMERGENCY MEDICAL
SERVICES FUND, AND SANITATION FUND; DECLARING AN EMERGENCY; AND, FOR
OTHER PURPOSES.
Finance Director Cheryl Erkel stated that the estimated revenues and
expenditures for the General Fund is $20,260,371.00; explaining that the
Sales Tax is deposited directly into the General Fund instead of being
transferred in as with previous years, which resulted in less
“transferred in” funds to the General Fund. She then added that
“transferred out” funds increased due to the Sales Tax that needs to be
set aside for Capital projects. She noted that this budget includes a
$.15 hourly raise for part-time employees that work on an hourly basis,
adding that City Council and other part-time employees that work on a
per-day basis, such as the crossing guards and the Court reporters, will
not receive an increase and all other employees will receive a $500.00
annual increase.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 20, 2012
7:00 P.M. – 8:18 P.M.
She then related that the increase in the Police Department budget is due
to the increase in projected utility costs as well as an increase in the
Pulaski County Jail support and purchase of police vehicles.
She reported that the increase in the Public Works budget is due to the
moving of the position of a City mechanics employee to work directly
under Director Jim Oakley as a maintenance person for all properties
owned by the City. She added that this person would also serve as a fill
in person for City mechanics.
She explained that the increase in the Parks and Recreation Department
budget is due mostly to the initial set-up costs associated with the new
public shooting range.
She then related that in the Street Fund the estimated revenues and
expenditures are $2,326,024.00; adding that the increase in revenue will
come from the collection of a 5% sales tax that was passed in the last
election. She then noted that the increase in expenditures is due to
vehicle gas, oil, and maintenance, as well as drainage projects.
She explained that the next two funds are enterprise funds that operate
on an accrual basis, their revenues do not have to match their
expenditures, although they try to get as close as possible; explaining
that the difference is off-set by their fund balance. She reported that
the estimated revenues for the Sanitation Fund are $1,798,300.00 and the
estimated expenditures are $1,903,556.00, adding that the increase in
revenues will come from sanitation fees and the increase in expenses is
due to vehicle gas, oil, and maintenance. She then reported that the
estimated revenue in the Emergency Medical Services Fund is $1,214,601.00
and the estimated expenditures are $1,142,191.00. She stated that the
revenues reflect a slight increase over last year due to ambulance
billing collections, adding that the expenses will increase due to the
purchase of new software and training.
Mayor Fletcher explained that adding a maintenance person for City
property comes as a result of the City still owning the clinic, saying
that the Hospital Board will reimburse part of the expense back to the
City.
Alderman Traylor questioned the increase in Sanitation vehicle gas, oil
and maintenance, pointing out that changing from two routes weekly to one
route should have seen a decrease.
Public Works Director Jim Oakley stated that while the new sanitation
vehicles are not as efficient, it should not make a huge difference. He
stated that the previous vehicles got between 2 to 4 miles per gallon and
the new vehicles get between 1 and 3 miles per gallon. He explained that
the City runs approximately eight trucks on a daily basis between yard
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 20, 2012
7:00 P.M. – 8:18 P.M.
waste and garbage. He clarified that they run three garbage trucks, four
trash trucks, and one recycling truck. He then explained that an
additional trash truck was added to run landfill on a weekly basis.
Director Durham pointed out that landfill was previously run on a monthly
basis, which has contributed to the increase.
In response to a question posed by Alderman Howard, Finance Director
Erkel stated that the cost for employee health insurance did not see an
increase but stayed the same.
Alderman Traylor clarified with Finance Director Erkel, his understanding
that the bad debt is approximately 27% in the Emergency Services Fund.
He then commented that if the bad debt could be collected the Fund would
not run into the negative.
Finance Director Erkel explained that for the past two years the person
handling the billing for EMS has not had time to do collections on a full
force basis. She further explained that the information comes from the
EMT’s and then it has to be entered into her system and yet another
system to bill it out to the State. She stated that currently this
requires a large amount of data entry, adding that the new software will
free up her time and allow her to work more on the collections.
In response to a question posed by Alderman Bolden, Finance Director
Erkel related that EMS is operated by the Jacksonville Fire Department,
explaining that their runs are billed to either an insurance company or
the individual being transported. She stated that if the individual does
not have insurance or sufficient income to pay then the bad debt has to
be written off.
Mayor Fletcher noted his tenure on the Hospital Board, saying that the
percentage of bad debt in the healthcare field is staggering.
Alderman Bolden acknowledged through his service on the Board with the
Surgeon General, his awareness of the bad debt incurred by various
hospitals, adding the need to reduce the amount of bad debt that has to
be written off by the City. He encouraged a more active collections
program.
Mayor Fletcher noted issues with being able to obtain all the necessary
patient information from the EMT’s, explaining that the EMT’s primary
focus in an emergency situation is getting the patient stabilized and to
a hospital. He stated that they are in the business of saving lives but
the billing cannot be done until all the information is provided. He
went on to say that the new software should address some of these issues
and streamline the process. He related that he believes this will
increase the collection rate; however, it is unheard of to be able to
have a 100% collect rate.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 20, 2012
7:00 P.M. – 8:18 P.M.
Alderman Bolden related that during his time on the Water Commission they
hired someone to collect the bad debt and it was helpful.
City Attorney Bamburg stated that hiring someone might help but the
advantage that the Water Department has is the passage of the Statute
that allows all the water departments to network, which has helped
significantly with the collection of bad debt for the Water Department.
He added that unfortunately the City does not have that same circumstance
with ambulance services. He stated that it is an area where bad debt,
like in hospital operations, is a part of the cost of doing business.
Finance Director Erkel then answered that the 9-1-1 receipts were
collected but were put into a separate fund, noting in 2012 that fund was
closed and moved into the General Fund. She explained that previously
the money was transferred from the 9-1-1 Fund into the General Fund to
off-set expenses of the 911 Communications Center.
She then answered that the increase in concession receipts includes the
concessions for the shooting range.
Parks and Recreation Director Kristen Kennon stated that it is called
concession but it includes anything that is sold by the shooting range.
Alderman Traylor noted that the athletic programs increased by
$20,000.00.
Director Kennon explained that the increase takes into consideration the
rentals regarding tournaments.
Alderman Bolden moved, seconded by Alderman McCleary that Ordinance 1466
be placed on FIRST READING. ROLL CALL: Aldermen Elliott, Bolden,
McCleary, Sansing, Ray, Rinker, Traylor, Stroud, Robinson, and Howard
voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg
read the heading of Ordinance 1466.
Alderman Ray moved, seconded by Alderman McCleary to APPROVE Ordinance
1466 on FIRST READING and to suspend the rules and place Ordinance 1466
on SECOND READING.
Alderman Traylor noted that the budget provided for tonight’s meeting is
much thicker than the one provided at the previous meeting.
Mayor Fletcher responded that the second budget includes the Capital
Improvement projects.
Alderman Traylor then noted that the second budget provides more details,
questioning if the budget has to be passed tonight or if there is time
for further review.
12
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 20, 2012
7:00 P.M. – 8:18 P.M.
City Attorney Bamburg clarified that this is the last meeting of 2012,
explaining that if the budget is not passed before January 1, 2013 then
the 2012 budget continues over into 2013. He then related that the
Council must pass a budget before February 1, 2013.
Mayor Fletcher explained that the 2013 budget is basically the 2012
budget with a 1% increase, adding that there were not a lot of changes.
He stated that the City is still feeling the result of a 1.5 million
dollar loss in revenue because of the Census last year. He added that
the City has not laid anyone off or compromised City services. He stated
that the City is moving forward and he feels this is a good budget. He
reiterated that it is the same budget, explaining that some cuts were
made to balance the budget, saying that some areas might have police cars
where previously the funds were budgeted for training. He then cited an
example where he cut one of the Capital Improvement projects to help fund
the police cars, adding that it was the round-a-bout for this year at
General Samuels and Harris Road because the Police Department does need
police cars.
Alderman Robinson questioned if the purchase of police cars is the reason
the Police Department budget increased by $500,000. He added that he was
also wondering if it had to do with the new building.
Mayor Fletcher concurred, saying that there are many unknowns regarding
first year operations. He then explained that the Judges and Mayors came
to an agreement this week regarding the increase for the additional 80
beds at the Pulaski County Jail Facility, pointing out that is an
additional $45,000 plus in the budget along with the increase in
utilities.
Alderman Bolden stated that he reviewed the 2012 budget in regard to the
proposed 2013 budget and feels comfortable proceeding with the proposed
increase of 1% over the 2012 budget.
ROLL CALL: Aldermen Elliott, Bolden, McCleary, Sansing, Ray, Rinker,
Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION
CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance
1466.
Alderman Ray moved, seconded by Alderman Stroud to APPROVE Ordinance 1466
on SECOND READING and to further suspend the rules and place Ordinance
1466 on THIRD and FINAL READING. ROLL CALL: Aldermen Elliott, Bolden,
McCleary, Sansing, Ray, Rinker, Traylor, Stroud, Robinson, and Howard
voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg
read the heading of Ordinance 1466.
Alderman Stroud moved, seconded by Alderman Ray that Ordinance 1466 be
APPROVED AND ADOPTED.
13
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 20, 2012
7:00 P.M. – 8:18 P.M.
Alderman Traylor requested that a detailed preliminary budget be made
available at an earlier opportunity for the Council to review.
Mayor Fletcher apologized for the preliminary budget not being more
detailed but added that it is not easy when trying to overcome a 1.5
million dollar deficit for the second year running and continue services.
He noted the long extended hours he spent with Human Resource Director
Jill Ross and Finance Director Cheryl Erkel finalizing the preliminary
budget. He stated that this has been the most stressful period since
being Mayor, trying to do the things he wants to do. He stated that
there are a lot of things he would like to do but everything is dependant
on money, but the preliminary budget was completed only a few hours
before being presented to City Council so that a balanced budget could be
offered as required. He stated that this budget does not have the luxury
of moving money around; adding that there are some Department heads that
are upset because there are things they wanted this year. He stated that
it is a good budget and the City will still be run efficiently.
ROLL CALL: Aldermen Elliott, Bolden, McCleary, Sansing, Ray, Rinker,
Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION
CARRIED.
Alderman Ray moved, seconded by Alderman McCleary that the EMERGENCY
CLAUSE be attached to Ordinance 1466 and be approved and adopted. ROLL
CALL: Aldermen Rinker, Stroud, Elliott, Bolden, McCleary, Sansing, Ray,
Traylor, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED.
th
ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1466 THIS 20 DAY OF DECEMBER
2012.
DEVIATION IN AGENDA: ORDINANCE 1469 (#31-2012)
AN ORDINANCE WAIVING COMPETITIVE BIDDING BY THE CITY OF JACKSONVILLE,
ARKANSAS, FOR THE PURCHASE OF THREE (3) USED POLICE PATROL UNITS FOR THE
JACKSONVILLE POLICE DEPARTMENT; DECLARING AN EMERGENCY; AND, FOR OTHER
PURPOSES.
Alderman Ray moved, seconded by Alderman Sansing to suspend the rules and
place Ordinance 1469 (#31-2012) on the agenda. MOTION CARRIED.
Alderman Elliott moved, seconded by Alderman Bolden that Ordinance 1469
be placed on FIRST READING.
Police Chief Gary Sipes stated that since they are not able to purchase
the amount of vehicles needed for patrol, he met an individual at a
conference that reconditions police vehicles, explaining that one of the
vehicles has 22,000 miles, one has 41,000 and one has 58,000. He related
that he would like to use these vehicles for their support services,
adding that they would be used for officers to go out and serve warrants.
He stated that they would not be run in emergencies, adding that they
would be good vehicles for that purpose.
14
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 20, 2012
7:00 P.M. – 8:18 P.M.
He then answered Alderman Robinson that the vehicles do not have police
lights and they are not planning to put lights on the vehicles because
they will not be used in emergencies. He then answered that the
individual has agreed to paint the cars.
Alderman Ray remarked that the total price of $36,106.00 is a very good
price.
In response to a question posed by Alderman Robinson, Chief Sipes stated
that radio equipment from some of the older vehicles would be pulled and
put into these vehicles. He noted that one of the vehicles already has a
cage and a plastic insert regarding prisoner transport, explaining that
the vehicle would primarily be used as a transport vehicle from our jail
to the County Jail. He then answered that there is no other costs
anticipated other than the purchase costs.
ROLL CALL: Aldermen Elliott, Bolden, McCleary, Sansing, Ray, Rinker,
Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION
CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance
1469.
Alderman Bolden moved, seconded by Alderman Stroud to APPROVE Ordinance
1469 on FIRST READING and to suspend the rules and place Ordinance 1469
on SECOND READING. ROLL CALL: Aldermen Elliott, Bolden, McCleary,
Sansing, Ray, Rinker, Traylor, Stroud, Robinson, and Howard voted AYE.
NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the
heading of Ordinance 1469.
Alderman Stroud moved, seconded by Alderman Traylor to APPROVE Ordinance
1469 on SECOND READING and to further suspend the rules and place
Ordinance 1469 on THIRD and FINAL READING. ROLL CALL: Aldermen Elliott,
Bolden, McCleary, Sansing, Ray, Rinker, Traylor, Stroud, Robinson, and
Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney
Bamburg read the heading of Ordinance 1469.
Alderman Stroud moved, seconded by Alderman Ray that Ordinance 1469 be
APPROVED AND ADOPTED. ROLL CALL: Aldermen Elliott, Bolden, McCleary,
Sansing, Ray, Rinker, Traylor, Stroud, Robinson, and Howard voted AYE.
NAY (0). MOTION CARRIED.
Alderman Ray moved, seconded by Alderman McCleary that the EMERGENCY
CLAUSE be attached to Ordinance 1469 and be approved and adopted. ROLL
CALL: Aldermen Elliott, Bolden, McCleary, Sansing, Ray, Rinker, Traylor,
Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED.
th
ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1469 THIS 20 DAY OF DECEMBER
2012.
15
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 20, 2012
7:00 P.M. – 8:18 P.M.
CONTINUED DEVIATION IN AGENDA: SERVICE AWARDS
Mayor Fletcher presented Aldermen Mike Traylor and Aaron Robinson with
their one-year service plaques.
Mayor Fletcher presented Alderman Kevin McCleary his five-year service
pin.
Mayor Fletcher then presented retirement service plaques to Aldermen
Linda Rinker honoring her service from May 2004 to December 2012 and Bob
Stroud honoring his service January 2001 to December 2012.
APPOINTMENT(S): PLANNING COMMISSION
Alderman Elliott moved, seconded by Alderman Ray to approve the
reappointments of Alderman Bill Howard and Eric McCleary for terms to
expire 1/01/2016. MOTION CARRIED.
thth
ANNOUNCEMENT(S): City Hall will be closed December 24 and 25 for
Christmas Holidays and closed January 1, 2013 in observance of New Year’s
Day.
Alderman Stroud expressed his appreciation to be able to serve on the
City Council, saying that it is good to also have new members. He noted
that there have been more new members in the past 12 years than any other
time. He offered advice to the new Council members, saying that as only
one out of ten aldermen, you have to work together for the benefit of
Jacksonville. He then stated that as new aldermen you should not get
discouraged if your suggestions do not come to fruition quickly, or if
they are not adopted by the City Council, do not take it personally. He
stated that you have to realize that things do not move as fast in
government as they do in the private sector.
He offered his praise for the administration and its vision for
Jacksonville. He stated that the City has excellent, good people in all
the positions and it has been his pleasure to work with all of them. He
related that Jacksonville is on the verge of blossoming; adding that the
only thing needed is to have our own school district. He continued
saying that the new members of City Council will have the opportunity to
be a big part of all the new beginnings for Jacksonville.
Alderman Rinker echoed those sentiments, saying that she has enjoyed
working with the other City Council members and the administration. She
thanked the citizens of Jacksonville for allowing her the opportunity to
serve on the City Council, saying that is has been very gratifying.
Mayor Fletcher stated that the present City Council and the new members
will be standing on the shoulders of those who have come before them. He
stated that he is blessed with a good City Council, excellent staff, and
citizen support. He added that the Jacksonville community is united; it
16
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 20, 2012
7:00 P.M. – 8:18 P.M.
is a strong and diverse community. He cited the opportunity where
Jacksonville was hailed by foreign students stationed at the Air Base,
saying that they only had good things to relate about the citizens of
Jacksonville, its hospitality and friendliness. He stated that these
foreign students were shown that the propaganda or perception they grew
up with about America is not true. He stated that there are 40 countries
that fly C-130’s and the Little Rock Air Force Base is a training
location, which makes it a very important Base. He stated that it is
more than feasible for Jacksonville to be able to support its own school
district and there is only one Federal Judge that needs to recognize
that. He reiterated that nothing happens fast but Jacksonville is a great
community.
He addressed criticism about the new police building, saying that the
building is a monument that Jacksonville overcomes diversity. He stated
that Jacksonville does not let hard times defeat us but defines us.
ADJOURNMENT: Without objection, Mayor Fletcher adjourned the meeting at
approximately 7:20 p.m. MOTION CARRIED.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR GARY FLETCHER
City Clerk-Treasurer
17