12 DEC 20.docCITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 20, 2012
7:00 P.M. – 8:18 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City
of Jacksonville, Arkansas met in regular session on December 20, 2012 at the regular meeting place of the City Council. Alderman Howard delivered the invocation and Mayor Fletcher led
a standing audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Elliott, Bolden, McCleary, Sansing, Ray, Rinker, Traylor, Stroud, Robinson, and Howard answered
roll call. Mayor Fletcher also answered ROLL CALL declaring a quorum. PRESENT TEN (10), ABSENT (0).
Others present for the meeting were: City Attorney Robert Bamburg, Director of
Administration Jim Durham, Finance Director Cheryl Erkel, Police Chief Gary Sipes, Fire Chief John Vanderhoof, City Engineer Jay Whisker, Human Resource Director Jill Ross, IT Director
Barbara McDaniel, Public Works Director Jim Oakley, CDBG Director Theresa Watson, Parks and Recreation Director Kristen Kennon, Assistant Parks and Recreation Director Kevin House, Code
Enforcement Officer Charlie Jenkins, Water Department Superintendent Jake Short, Water Department Field Operations Manager Sal Pappalardo, 911 Communications Director Tabby Hughes, Planning
Commissioner Jim Moore, Glenda Fletcher, Rizzell Aaron, Mary Twitty, Helen Stroud, Jim Peacock, Mike Wilson, Johnny Simpson, interested citizens, and members of the press.
PRESENTATION
OF MINUTES:
Mayor Fletcher presented the minutes of the regular City Council meeting of December 6, 2012 for approval and/or correction at the next regularly scheduled City Council meeting.
APPROVAL
AND/OR CORRECTION OF MINUTES:
Alderman Howard moved, seconded by Alderman Ray that the minutes of the regular City Council meeting of 15 November 2012 be APPROVED. MOTION CARRIED.
CONSENT
AGENDA: REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Ray moved, seconded by Alderman Sansing to approve the Regular Monthly Report for November 2012 regarding annual crime statistical
comparisons.
Code Enforcement for November 2012
Assigned Calls 50
Self Initiated Calls 412
Follow up meetings/court 267 Basketball goals 3
Meetings/Court Hearings attended 161 Structur
es inspected 7
Citations/Warnings Issued 1 Rental properties inspected 3
Notices/Letters written 41 Properties red tagged 4
Vehicles tagged 2 Search warrants served
1
Vehicles towed 0 Structures rehabbed 0
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 20, 2012
7:00 P.M. – 8:18 P.M.
Lots posted 3 Structures condemned 7
Signs removed 199 Houses demolished by City
0
Trash cans tagged 36 Houses demolished by owner 10
Parking violations 63
Grass letters 0
Grass mowed 0
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Ray moved,
seconded by Alderman Sansing to approve the regular monthly report for November 2012 from the Jacksonville Fire Department, reflecting a fire loss of $44,000.00 and a savings total of
$1,000.00.
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Ray moved, seconded by Alderman Sansing to approve the regular monthly Animal Control report for November 2012. Said report
reflects:
ADOPTION/FINES: $1,470.00
CONTRIBUTIONS: $ 65.32
TOTAL: $1,535.32
ROLL CALL: Aldermen Elliott, Bolden, McCleary, Sansing, Ray, Rinker, Traylor, Stroud,
Robinson, and Howard voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT: PUBLIC HEARING
ORDINANCE 1467 (#29-2012)
AN ORDINANCE
CONDEMNING STRUCTURES AND REAL PROPERTY AT VARIOUS LOCATIONS NOTED BELOW IN JACKSONVILLE, ARKANSAS, FOR STRUCTURAL DEFECTS, DEFICIENCIES, AND PUBLIC HAZARD CONDITIONS; DECLARING AN EMERGENCY;
AND, FOR OTHER PURPOSES.
Mayor Fletcher opened the public hearing at approximately 7:04 p.m.
Code Enforcement Officer Charlie Jenkins related that the structures for condemnation
are located at 186 Pike Circle and 419 Church Street. He related that 186 Pike Circle was previously on the condemnation list, explaining that the home was a former meth house. He presented
a PowerPoint presentation detailing the structural defects and hazardous conditions, including black mold that have prompted this house to be proposed for condemnation. He pointed out
evidence that the house has a rodent infestation.
He then reviewed the condemnation circumstances regarding 419 Church Street, explaining that he met with the owner several times to
discuss the condition of the house. Again, he presented a PowerPoint detailing the structural defects and hazardous conditions.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 20, 2012
7:00 P.M. – 8:18 P.M.
With no one to speak in opposition, Mayor Fletcher closed the public hearing at approximately
7:09 p.m.
Alderman Ray moved, seconded by Alderman Bolden that Ordinance 1467 be placed on FIRST READING. ROLL CALL: Aldermen Elliott, Bolden, McCleary, Sansing, Ray, Rinker, Traylor,
Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1467.
Alderman Stroud moved, seconded by Alderman Ray
to APPROVE Ordinance 1467 on FIRST READING and to suspend the rules and place Ordinance 1467 on SECOND READING. ROLL CALL: Aldermen Elliott, Bolden, McCleary, Sansing, Ray, Rinker,
Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1467.
Alderman Stroud moved, seconded by
Alderman Sansing to APPROVE Ordinance 1467 on SECOND READING and to further suspend the rules and place Ordinance 1467 on THIRD and FINAL READING. ROLL CALL: Aldermen Elliott, Bolden,
McCleary, Sansing, Ray, Rinker, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1467.
Alderman
Stroud moved, seconded by Alderman Bolden that Ordinance 1467 be APPROVED AND ADOPTED. ROLL CALL: Aldermen Elliott, Bolden, McCleary, Sansing, Ray, Rinker, Traylor, Stroud, Robinson,
and Howard voted AYE. NAY (0). MOTION CARRIED.
Alderman Stroud moved, seconded by Alderman Ray that the EMERGENCY CLAUSE be attached, approved and adopted. ROLL CALL: Aldermen Elliott,
Bolden, McCleary, Sansing, Ray, Rinker, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED.
ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1467 THIS 20th DAY OF DECEMBER
2012.
STREET DEPARTMENT:
SANITATION DEPARTMENT:
PARKS & RECREATION:
PLANNING COMMISSION: PUBLIC HEARING
ORDINANCE 1468 (#30-2012)
AN ORDINANCE ABANDONING A PUBLIC RIGHT-OF-WAY
ON REAL PROPERTY LOCATED IN THE JAMESTOWN SUBDIVISION, JACKSONVILLE, ARKANSAS (GENERAL LOCATION: REAL PROPERTY LOCATED AT 1242 COMMONS DRIVE, JACKSONVILLE, ARKANSAS); AND, FOR OTHER
PURPOSES.
Mayor Fletcher opened the public hearing at approximately 7:12 p.m.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 20, 2012
7:00 P.M. – 8:18 P.M.
City Engineer Whisker related that the lot is located in Jamestown Subdivision, explaining
that the Subdivision developer is the owner of the lot. He stated that the right-of-way was originally reserved for sewer but the sewer was instead run in a different location, adding
that now the owner would like to close the easement because he has already constructed a storage building on the lot.
Alderman Robinson noted that he would abstain from the voting
process because he is the engineer on the project.
City Engineer Whisker then noted that the Planning Commission did recommend closing the right-of-way as requested.
Mayor Fletcher
closed the public hearing at approximately 7:14 p.m.
Alderman Elliott moved, seconded by Alderman McCleary that Ordinance 1468 be placed on FIRST READING. ROLL CALL: Aldermen Elliott,
Bolden, McCleary, Sansing, Ray, Rinker, Traylor, Stroud, and Howard voted AYE. Alderman Robinson ABSTAINED. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading
of Ordinance 1468.
Alderman Stroud moved, seconded by Alderman Ray to APPROVE Ordinance 1468 on FIRST READING and to suspend the rules and place Ordinance 1468 on SECOND READING. ROLL
CALL: Aldermen Elliott, Bolden, McCleary, Sansing, Ray, Rinker, Traylor, Stroud, and Howard voted AYE. Alderman Robinson ABSTAINED. NAY (0). MOTION CARRIED. Whereupon City Attorney
Bamburg read the heading of Ordinance 1468.
Alderman Ray moved, seconded by Alderman Bolden to APPROVE Ordinance 1468 on SECOND READING and to further suspend the rules and place
Ordinance 1468 on THIRD and FINAL READING. ROLL CALL: Aldermen Elliott, Bolden, McCleary, Sansing, Ray, Rinker, Traylor, Stroud, and Howard voted AYE. Alderman Robinson ABSTAINED.
NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1468.
Alderman Stroud moved, seconded by Alderman Bolden that Ordinance 1468 be APPROVED AND
ADOPTED. ROLL CALL: Aldermen Elliott, Bolden, McCleary, Sansing, Ray, Rinker, Traylor, Stroud, and Howard voted AYE. Alderman Robinson ABSTAINED. NAY (0). MOTION CARRIED.
ORDINANCE
APPROVED, ADOPTED, AND NUMBERED 1468 THIS 20th DAY OF DECEMBER 2012.
GENERAL: a. RESOLUTION 689 (#15-2012)
A RESOLUTION EXPRESSING WILLINGNESS OF THE CITY OF JACKSONVILLE, ARKANSAS,
TO UTILIZE FEDERAL AID MONIES FOR THE SAFE ROUTES TO SCHOOL PROGRAM; AND, FOR OTHER PURPOSES.
Alderman Ray moved, seconded by Alderman Stroud to read Resolution 689 (#15-2012).
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 20, 2012
7:00 P.M. – 8:18 P.M.
Public Works Director Jim Oakley explained that the request is for Federal aid monies
through the Arkansas Highway Transportation Department to construct sidewalks in and around elementary schools (K-5). He stated that Resolution 689 would substantiate the Council’s
approval to apply for grant money. He recalled that the City received grant money in 2007 and again in 2008 that was utilized to construct sidewalks around Tolleson Elementary and around
the middle school on Sharp Street and Hospital Drive. He then answered that the proposed location would be T.P. White down to Madden Road regarding the Pinewood Elementary School. He
noted that the grant has an educational component that teaches the children to walk and ride bikes safely to school. He explained that there is a lot of competition for these grants
but he intends to apply for more than one.
He then answered Alderman Sansing that once the project is completed, he will submit the bill and be reimbursed, adding that it is a 100%
grant excluding the engineering services. He confirmed with Alderman Traylor that he would have confirmation that the grant was awarded to the City before starting construction.
At
this time, MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Resolution 689 (#15-2012).
Alderman Ray moved, seconded by Alderman Stroud to approve Resolution 689 (#15-2012)
in its entirety. MOTION CARRIED.
b. RESOLUTION 690 (#16-2012)
A RESOLUTION IN SUPPORT OF THE AUTHORIZATION FOR THE MAYOR AND CITY CLERK TO ENTER INTO MEMORANDUMS OF AGREEMENT WITH
THE ARKANSAS GAME & FISH COMMISSION AND ARKANSAS GAME & FISH FOUNDATION FOR THE DEVELOPMENT OF A SPORT SHOOTING RANGE FACILITY IN THE CITY OF JACKSONVILLE; AND, FOR OTHER PURPOSES.
Alderman
Ray moved, seconded by Alderman Sansing to read Resolution 690 (#16-2012). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Resolution 690 (#16-2012).
Alderman Ray
moved, seconded by Alderman Stroud to approve Resolution 690 (#16-2012) in its entirety.
In response to a question posed by Alderman Traylor, Mayor Fletcher stated that the total
cost of the project is approximately 3 million dollars. He noted that this includes the commitment from the County, the City, Sewer and Water Departments, plus the Foundation. He then
answered that originally, in July, the estimation for the Foundation’s part was 1.5 million dollars with the City’s portion being approximately $500,000.00. He pointed out that the
construction costs and site work ran the bids up, explaining that in following meetings with the Foundation, they expressed their willingness to increase their financial commitment.
He related that the members of the Foundation are
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 20, 2012
7:00 P.M. – 8:18 P.M.
very excited about the project, adding that it was agreed that areas where costs could
be reduced would be evaluated without compromising the project’s quality. He added that approximately $400,000 was cut from the project bringing the total cost to approximately 3 million
dollars.
Discussion ensued regarding the exact commitment from the City; Mayor Fletcher noted that $300,000 to construct the parking lot would be contributed by the County. He then
added that the Water and Sewer Departments have agreed to incur those costs each. He stated that if you count the water and sewer, it’s approximately $700,000 for the City’s part.
He then explained that the immediate area around the club house will have paved parking for approximately 22 cars, and the rest will be a paved driveway/street going 600’ from the main
road, adding that both sides of the street would be gravel for an additional 700 parking places.
Assistant Parks and Recreation Director Kevin House stated that $300,000 is for the
gravel parking that is committed by the County. He stated that the overall cost of the project would still be roughly 3 million.
Mayor Fletcher noted that two pavilions and additional
restrooms were added to the project in consideration for the hundreds of patrons that are expected to attend sponsored events. He stated that 3-D archery was added to the project but
it could be done in-house. He related that the City’s part would be approximately $700,000.
In response to a question posed by Alderman Bolden, Mayor Fletcher responded that he does
not yet have a written commitment from the County.
Alderman Ray stated that the County Judge met with the Rotary Club on Monday and stated that he was committed to helping with the
project.
Mayor Fletcher pointed out that the County has as much to gain as the City in seeing this project to fruition, regarding the economic impact.
Director of Administration
Jim Durham clarified that he believes the question has more to do with exactly how much will be expended from the City’s General Fund. He then explained that it would be the cost of
land, amounting to approximately $500,000. He acknowledged that while the Water and Sewer Departments are a part of the City, their portions will not be expended from the City’s General
Fund. He stated that the $500,000 is the same number that they have been working with since the beginning of the proposal.
Alderman Traylor stated that originally there was a $500,000
difference between what the Foundation was going to contribute and the total cost of the project. He added that now there is a million dollar difference, as a result of adding $500,000
somewhere.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 20, 2012
7:00 P.M. – 8:18 P.M.
Director Durham agreed, saying that it is the County, Water, and Sewer’s part that
would add up to approximately $500,000.
Mayor Fletcher noted that the contractors included that in the original bid, but the City took that out to make it more feasible. He added
that by breaking the project down into smaller components, there should be more bidders, which will cut out the middleman. He stated that this would be a first class project, saying
that one thing the Foundation has said is that if they were going to put their name on the project there could not be any compromise in the quality of the project.
At this time, MOTION
CARRIED.
c. ORDINANCE 1465 (#27-2012)
AN ORDINANCE WAIVING COMPETITIVE BIDDING BY THE CITY OF JACKSONVILLE, ARKANSAS, FOR THE PURPOSE OF OBTAINING REMOTE MANAGED NETWORK SERVICES,
SERVER INSTALLATION, SET-UP, AND DATA MIGRATION FOR THE CITY OF JACKSONVILLE’S CRITICAL NETWORK INFRASTRUCTURE; AND, FOR OTHER PURPOSES.
Alderman Ray moved, seconded by Alderman Stroud
that Ordinance 1465 be placed on FIRST READING.
IT Director Barbara McDaniel explained that Ordinance 1465 renews the five-year contract with ClearPointe Technology, the Company that
built the present network from the ground up and has maintained those services efficiently. She explained that the City has benefited from a good working relationship with ClearPointe,
adding that she has worked with them on behalf of the City for approximately 13 years. She stated that ClearPointe is a very reputable international company with clients in Europe.
She recommended continuing the present agreement with ClearPointe.
In response to a question from Alderman Bolden, Director McDaniel stated that if the service was bid and awarded
to a different company, the transition would be very difficult, requiring many man hours trying to get the new company up to speed. She explained that the City has 15 separate sites
with various ways that each site is networked into the City servers. She stated that it would take months before that could begin to be straight; adding that in those terms it would
be very costly to the City.
ROLL CALL: Aldermen Elliott, Bolden, McCleary, Sansing, Ray, Rinker, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon
City Attorney Bamburg read the heading of Ordinance 1465.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 20, 2012
7:00 P.M. – 8:18 P.M.
Alderman Stroud moved, seconded by Alderman Bolden to APPROVE Ordinance 1465 on FIRST
READING and to suspend the rules and place Ordinance 1465 on SECOND READING. ROLL CALL: Aldermen Elliott, Bolden, McCleary, Sansing, Ray, Rinker, Traylor, Stroud, Robinson, and Howard
voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1465.
Alderman Stroud moved, seconded by Alderman Bolden to APPROVE Ordinance
1465 on SECOND READING and to further suspend the rules and place Ordinance 1465 on THIRD and FINAL READING. ROLL CALL: Aldermen Elliott, Bolden, McCleary, Sansing, Ray, Rinker, Traylor,
Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1465.
Alderman Stroud moved, seconded by Alderman Ray
that Ordinance 1465 be APPROVED AND ADOPTED. ROLL CALL: Aldermen Elliott, Bolden, McCleary, Sansing, Ray, Rinker, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION
CARRIED.
ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1465 THIS 20th DAY OF DECEMBER 2012.
d. CDBG 2013 Annual Action Plan for Housing and Community Development
CDBG Director Theresa
Watson stated that the City has to prepare a plan each year outlining how the Community Block Grant Funds from HUD will be spent. She related that she hosted approximately five public
input meetings and the report was formulated to include that input. She explained that the report was let for a 30-day comment period without further public input. She stated that once
approved by the City Council it will be forwarded to the area HUD Office.
Alderman Ray moved, seconded by Alderman Sansing to adopt the CDBG 2013
Annual Action Plan for Housing and
Community Development.
Alderman Ray commented that the housing development featured on the front of the report is a nice addition to the City of Jacksonville, noting that many of the
homes are 1400 square feet with two baths. He confirmed with Mayor Fletcher that 55 homes are planned for the Meadows project. Mayor Fletcher noted that one home was 1600 square feet
with four bedrooms.
At this time, MOTION CARRIED.
e. RESOLUTION 691 (#17-2012)
A RESOLUTION IN SUPPORT OF THE PURCHASE OF ONE HUNDRED SIXTY (160) ACRES FOR THE DEVELOPMENT OF A SPORT
SHOOTING RANGE FACILITY FOR THE CITY AND SECURING A SHORT TERM NO INTEREST LOAN FOR SAID PURPOSE; AND, FOR OTHER PURPOSES.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 20, 2012
7:00 P.M. – 8:18 P.M.
Alderman Elliott moved, seconded by Alderman Stroud to read Resolution 691 (#17-2012).
MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Resolution 691 (#17-2012).
Mayor Fletcher related that details for the contract with the Game & Fish Commission and
Foundation are being finalized, explaining the desire to have this secured by the end of the year regarding the land purchase. He stated that at the first of the year they would be going
out for bids in order to get construction going as quickly as possible. He related that the City would have to go out for bids regarding the loan to construct the project, explaining
that at that time the land costs would be rolled into that loan. He pointed out that currently there is a bank that is willing to grant the land purchase loan for 45-days at zero interest.
He stated that the later loan would consist of funds to pay this loan off and construct the range.
Discussion ensued as to the agreement with the Game & Fish Foundation regarding how
they will pay their portion of the project. Mayor Fletcher explained that the Foundation is in a fund raising drive and have said that as donations come in, per an agreement, they will
turn those funds over to Finance Director Cheryl Erkel. Mayor Fletcher noted the Foundation’s commitment to pay their portion expediently because they have other projects. He stated
that Finance Director Cheryl Erkel would keep track of the donations totaling 2 million dollars.
Alderman Stroud moved, seconded by Alderman Bolden to approve Resolution 691 (#17-2012)
in its entirety. MOTION CARRIED.
f. ORDINANCE 1466 (#28-2012)
AN ORDINANCE ADOPTING A FISCAL BUDGET FOR 2013; MAKING APPROPRIATIONS AND AUTHORIZING EXPENDITURES FOR OPERATION OF VARIOUS
DEPARTMENTS OF CITY GOVERNMENT; FOR THE PURCHASE OF MATERIALS, SUPPLIES, EQUIPMENT, AND SERVICES COVERING GENERAL FUND OPERATIONS, STREET FUND, EMERGENCY MEDICAL SERVICES FUND, AND SANITATION
FUND; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Finance Director Cheryl Erkel stated that the estimated revenues and expenditures for the General Fund is $20,260,371.00; explaining
that the Sales Tax is deposited directly into the General Fund instead of being transferred in as with previous years, which resulted in less “transferred in” funds to the General Fund.
She then added that “transferred out” funds increased due to the Sales Tax that needs to be set aside for Capital projects. She noted that this budget includes a $.15 hourly raise
for part-time employees that work on an hourly basis, adding that City Council and other part-time employees that work on a per-day basis, such as the crossing guards and the Court reporters,
will not receive an increase and all other employees will receive a $500.00 annual increase.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 20, 2012
7:00 P.M. – 8:18 P.M.
She then related that the increase in the Police Department budget is due to the increase
in projected utility costs as well as an increase in the Pulaski County Jail support and purchase of police vehicles.
She reported that the increase in the Public Works budget is due
to the moving of the position of a City mechanics employee to work directly under Director Jim Oakley as a maintenance person for all properties owned by the City. She added that this
person would also serve as a fill in person for City mechanics.
She explained that the increase in the Parks and Recreation Department budget is due mostly to the initial set-up costs
associated with the new public shooting range.
She then related that in the Street Fund the estimated revenues and expenditures are $2,326,024.00; adding that the increase in revenue
will come from the collection of a 5% sales tax that was passed in the last election. She then noted that the increase in expenditures is due to vehicle gas, oil, and maintenance, as
well as drainage projects.
She explained that the next two funds are enterprise funds that operate on an accrual basis, their revenues do not have to match their expenditures, although
they try to get as close as possible; explaining that the difference is off-set by their fund balance. She reported that the estimated revenues for the Sanitation Fund are $1,798,300.00
and the estimated expenditures are $1,903,556.00, adding that the increase in revenues will come from sanitation fees and the increase in expenses is due to vehicle gas, oil, and maintenance.
She then reported that the estimated revenue in the Emergency Medical Services Fund is $1,214,601.00 and the estimated expenditures are $1,142,191.00. She stated that the revenues
reflect a slight increase over last year due to ambulance billing collections, adding that the expenses will increase due to the purchase of new software and training.
Mayor Fletcher
explained that adding a maintenance person for City property comes as a result of the City still owning the clinic, saying that the Hospital Board will reimburse part of the expense
back to the City.
Alderman Traylor questioned the increase in Sanitation vehicle gas, oil and maintenance, pointing out that changing from two routes weekly to one route should have
seen a decrease.
Public Works Director Jim Oakley stated that while the new sanitation vehicles are not as efficient, it should not make a huge difference. He stated that the previous
vehicles got between 2 to 4 miles per gallon and the new vehicles get between 1 and 3 miles per gallon. He explained that the City runs approximately eight trucks on a daily basis between
yard
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 20, 2012
7:00 P.M. – 8:18 P.M.
waste and garbage. He clarified that they run three garbage trucks, four trash trucks,
and one recycling truck. He then explained that an additional trash truck was added to run landfill on a weekly basis.
Director Durham pointed out that landfill was previously run
on a monthly basis, which has contributed to the increase.
In response to a question posed by Alderman Howard, Finance Director Erkel stated that the cost for employee health insurance
did not see an increase but stayed the same.
Alderman Traylor clarified with Finance Director Erkel, his understanding that the bad debt is approximately 27% in the Emergency Services
Fund. He then commented that if the bad debt could be collected the Fund would not run into the negative.
Finance Director Erkel explained that for the past two years the person handling
the billing for EMS has not had time to do collections on a full force basis. She further explained that the information comes from the EMT’s and then it has to be entered into her
system and yet another system to bill it out to the State. She stated that currently this requires a large amount of data entry, adding that the new software will free up her time and
allow her to work more on the collections.
In response to a question posed by Alderman Bolden, Finance Director Erkel related that EMS is operated by the Jacksonville Fire Department,
explaining that their runs are billed to either an insurance company or the individual being transported. She stated that if the individual does not have insurance or sufficient income
to pay then the bad debt has to be written off.
Mayor Fletcher noted his tenure on the Hospital Board, saying that the percentage of bad debt in the healthcare field is staggering.
Alderman Bolden acknowledged through his service on the Board with the Surgeon General, his awareness of the bad debt incurred by various hospitals, adding the need to reduce the amount
of bad debt that has to be written off by the City. He encouraged a more active collections program.
Mayor Fletcher noted issues with being able to obtain all the necessary patient
information from the EMT’s, explaining that the EMT’s primary focus in an emergency situation is getting the patient stabilized and to a hospital. He stated that they are in the business
of saving lives but the billing cannot be done until all the information is provided. He went on to say that the new software should address some of these issues and streamline the
process. He related that he believes this will increase the collection rate; however, it is unheard of to be able to have a 100% collect rate.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 20, 2012
7:00 P.M. – 8:18 P.M.
Alderman Bolden related that during his time on the Water Commission they hired someone
to collect the bad debt and it was helpful.
City Attorney Bamburg stated that hiring someone might help but the advantage that the Water Department has is the passage of the Statute
that allows all the water departments to network, which has helped significantly with the collection of bad debt for the Water Department. He added that unfortunately the City does
not have that same circumstance with ambulance services. He stated that it is an area where bad debt, like in hospital operations, is a part of the cost of doing business.
Finance
Director Erkel then answered that the 9-1-1 receipts were collected but were put into a separate fund, noting in 2012 that fund was closed and moved into the General Fund. She explained
that previously the money was transferred from the 9-1-1 Fund into the General Fund to off-set expenses of the 911 Communications Center.
She then answered that the increase in concession
receipts includes the concessions for the shooting range.
Parks and Recreation Director Kristen Kennon stated that it is called concession but it includes anything that is sold by
the shooting range.
Alderman Traylor noted that the athletic programs increased by $20,000.00.
Director Kennon explained that the increase takes into consideration the rentals regarding
tournaments.
Alderman Bolden moved, seconded by Alderman McCleary that Ordinance 1466 be placed on FIRST READING. ROLL CALL: Aldermen Elliott, Bolden, McCleary, Sansing, Ray, Rinker,
Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1466.
Alderman Ray moved, seconded by Alderman
McCleary to APPROVE Ordinance 1466 on FIRST READING and to suspend the rules and place Ordinance 1466 on SECOND READING.
Alderman Traylor noted that the budget provided for tonight’s
meeting is much thicker than the one provided at the previous meeting.
Mayor Fletcher responded that the second budget includes the Capital Improvement projects.
Alderman Traylor then
noted that the second budget provides more details, questioning if the budget has to be passed tonight or if there is time for further review.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 20, 2012
7:00 P.M. – 8:18 P.M.
City Attorney Bamburg clarified that this is the last meeting of 2012, explaining that
if the budget is not passed before January 1, 2013 then the 2012 budget continues over into 2013. He then related that the Council must pass a budget before February 1, 2013.
Mayor
Fletcher explained that the 2013 budget is basically the 2012 budget with a 1% increase, adding that there were not a lot of changes. He stated that the City is still feeling the result
of a 1.5 million dollar loss in revenue because of the Census last year. He added that the City has not laid anyone off or compromised City services. He stated that the City is moving
forward and he feels this is a good budget. He reiterated that it is the same budget, explaining that some cuts were made to balance the budget, saying that some areas might have police
cars where previously the funds were budgeted for training. He then cited an example where he cut one of the Capital Improvement projects to help fund the police cars, adding that it
was the round-a-bout for this year at General Samuels and Harris Road because the Police Department does need police cars.
Alderman Robinson questioned if the purchase of police cars
is the reason the Police Department budget increased by $500,000. He added that he was also wondering if it had to do with the new building.
Mayor Fletcher concurred, saying that
there are many unknowns regarding first year operations. He then explained that the Judges and Mayors came to an agreement this week regarding the increase for the additional 80 beds
at the Pulaski County Jail Facility, pointing out that is an additional $45,000 plus in the budget along with the increase in utilities.
Alderman Bolden stated that he reviewed the
2012 budget in regard to the proposed 2013 budget and feels comfortable proceeding with the proposed increase of 1% over the 2012 budget.
ROLL CALL: Aldermen Elliott, Bolden, McCleary,
Sansing, Ray, Rinker, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1466.
Alderman Ray
moved, seconded by Alderman Stroud to APPROVE Ordinance 1466 on SECOND READING and to further suspend the rules and place Ordinance 1466 on THIRD and FINAL READING. ROLL CALL: Aldermen
Elliott, Bolden, McCleary, Sansing, Ray, Rinker, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance
1466.
Alderman Stroud moved, seconded by Alderman Ray that Ordinance 1466 be APPROVED AND ADOPTED.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 20, 2012
7:00 P.M. – 8:18 P.M.
Alderman Traylor requested that a detailed preliminary budget be made available at
an earlier opportunity for the Council to review.
Mayor Fletcher apologized for the preliminary budget not being more detailed but added that it is not easy when trying to overcome
a 1.5 million dollar deficit for the second year running and continue services. He noted the long extended hours he spent with Human Resource Director Jill Ross and Finance Director
Cheryl Erkel finalizing the preliminary budget. He stated that this has been the most stressful period since being Mayor, trying to do the things he wants to do. He stated that there
are a lot of things he would like to do but everything is dependant on money, but the preliminary budget was completed only a few hours before being presented to City Council so that
a balanced budget could be offered as required. He stated that this budget does not have the luxury of moving money around; adding that there are some Department heads that are upset
because there are things they wanted this year. He stated that it is a good budget and the City will still be run efficiently.
ROLL CALL: Aldermen Elliott, Bolden, McCleary, Sansing,
Ray, Rinker, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED.
Alderman Ray moved, seconded by Alderman McCleary that the EMERGENCY CLAUSE be attached to Ordinance
1466 and be approved and adopted. ROLL CALL: Aldermen Rinker, Stroud, Elliott, Bolden, McCleary, Sansing, Ray, Traylor, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED.
ORDINANCE
APPROVED, ADOPTED, AND NUMBERED 1466 THIS 20th DAY OF DECEMBER 2012.
DEVIATION IN AGENDA: ORDINANCE 1469 (#31-2012)
AN ORDINANCE WAIVING COMPETITIVE BIDDING BY THE CITY OF JACKSONVILLE,
ARKANSAS, FOR THE PURCHASE OF THREE (3) USED POLICE PATROL UNITS FOR THE JACKSONVILLE POLICE DEPARTMENT; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Alderman Ray moved, seconded
by Alderman Sansing to suspend the rules and place Ordinance 1469 (#31-2012) on the agenda. MOTION CARRIED.
Alderman Elliott moved, seconded by Alderman Bolden that Ordinance 1469
be placed on FIRST READING.
Police Chief Gary Sipes stated that since they are not able to purchase the amount of vehicles needed for patrol, he met an individual at a conference
that reconditions police vehicles, explaining that one of the vehicles has 22,000 miles, one has 41,000 and one has 58,000. He related that he would like to use these vehicles for their
support services, adding that they would be used for officers to go out and serve warrants. He stated that they would not be run in emergencies, adding that they would be good vehicles
for that purpose.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 20, 2012
7:00 P.M. – 8:18 P.M.
He then answered Alderman Robinson that the vehicles do not have police lights and
they are not planning to put lights on the vehicles because they will not be used in emergencies. He then answered that the individual has agreed to paint the cars.
Alderman Ray remarked
that the total price of $36,106.00 is a very good price.
In response to a question posed by Alderman Robinson, Chief Sipes stated that radio equipment from some of the older vehicles
would be pulled and put into these vehicles. He noted that one of the vehicles already has a cage and a plastic insert regarding prisoner transport, explaining that the vehicle would
primarily be used as a transport vehicle from our jail to the County Jail. He then answered that there is no other costs anticipated other than the purchase costs.
ROLL CALL: Aldermen
Elliott, Bolden, McCleary, Sansing, Ray, Rinker, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance
1469.
Alderman Bolden moved, seconded by Alderman Stroud to APPROVE Ordinance 1469 on FIRST READING and to suspend the rules and place Ordinance 1469 on SECOND READING. ROLL CALL:
Aldermen Elliott, Bolden, McCleary, Sansing, Ray, Rinker, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading
of Ordinance 1469.
Alderman Stroud moved, seconded by Alderman Traylor to APPROVE Ordinance 1469 on SECOND READING and to further suspend the rules and place Ordinance 1469 on THIRD
and FINAL READING. ROLL CALL: Aldermen Elliott, Bolden, McCleary, Sansing, Ray, Rinker, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney
Bamburg read the heading of Ordinance 1469.
Alderman Stroud moved, seconded by Alderman Ray that Ordinance 1469 be APPROVED AND ADOPTED. ROLL CALL: Aldermen Elliott, Bolden, McCleary,
Sansing, Ray, Rinker, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED.
Alderman Ray moved, seconded by Alderman McCleary that the EMERGENCY CLAUSE be attached
to Ordinance 1469 and be approved and adopted. ROLL CALL: Aldermen Elliott, Bolden, McCleary, Sansing, Ray, Rinker, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION
CARRIED.
ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1469 THIS 20th DAY OF DECEMBER 2012.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 20, 2012
7:00 P.M. – 8:18 P.M.
CONTINUED DEVIATION IN AGENDA: SERVICE AWARDS
Mayor Fletcher presented Aldermen Mike
Traylor and Aaron Robinson with their one-year service plaques.
Mayor Fletcher presented Alderman Kevin McCleary his five-year service pin.
Mayor Fletcher then presented retirement
service plaques to Aldermen Linda Rinker honoring her service from May 2004 to December 2012 and Bob Stroud honoring his service January 2001 to December 2012.
APPOINTMENT(S): PLANNING
COMMISSION
Alderman Elliott moved, seconded by Alderman Ray to approve the reappointments of Alderman Bill Howard and Eric McCleary for terms to expire 1/01/2016. MOTION CARRIED.
ANNOUNCEMENT(S):
City Hall will be closed December 24th and 25th for Christmas Holidays and closed January 1, 2013 in observance of New Year’s Day.
Alderman Stroud expressed his appreciation to be
able to serve on the City Council, saying that it is good to also have new members. He noted that there have been more new members in the past 12 years than any other time. He offered
advice to the new Council members, saying that as only one out of ten aldermen, you have to work together for the benefit of Jacksonville. He then stated that as new aldermen you should
not get discouraged if your suggestions do not come to fruition quickly, or if they are not adopted by the City Council, do not take it personally. He stated that you have to realize
that things do not move as fast in government as they do in the private sector.
He offered his praise for the administration and its vision for Jacksonville. He stated that the City
has excellent, good people in all the positions and it has been his pleasure to work with all of them. He related that Jacksonville is on the verge of blossoming; adding that the only
thing needed is to have our own school district. He continued saying that the new members of City Council will have the opportunity to be a big part of all the new beginnings for Jacksonville.
Alderman Rinker echoed those sentiments, saying that she has enjoyed working with the other City Council members and the administration. She thanked the citizens of Jacksonville for
allowing her the opportunity to serve on the City Council, saying that is has been very gratifying.
Mayor Fletcher stated that the present City Council and the new members will be
standing on the shoulders of those who have come before them. He stated that he is blessed with a good City Council, excellent staff, and citizen support. He added that the Jacksonville
community is united; it
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 20, 2012
7:00 P.M. – 8:18 P.M.
is a strong and diverse community. He cited the opportunity where Jacksonville was
hailed by foreign students stationed at the Air Base, saying that they only had good things to relate about the citizens of Jacksonville, its hospitality and friendliness. He stated
that these foreign students were shown that the propaganda or perception they grew up with about America is not true. He stated that there are 40 countries that fly C-130’s and the
Little Rock Air Force Base is a training location, which makes it a very important Base. He stated that it is more than feasible for Jacksonville to be able to support its own school
district and there is only one Federal Judge that needs to recognize that. He reiterated that nothing happens fast but Jacksonville is a great community.
He addressed criticism about
the new police building, saying that the building is a monument that Jacksonville overcomes diversity. He stated that Jacksonville does not let hard times defeat us but defines us.
ADJOURNMENT:
Without objection, Mayor Fletcher adjourned the meeting at approximately 7:20 p.m. MOTION CARRIED.
Respectfully,
________________________ _________________________
Susan
L. Davitt MAYOR GARY FLETCHER
City Clerk-Treasurer