12 AUG 02.doc
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 2, 2012
7:00 P.M. – 7:19 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in regular
session on August 2, 2012 at the regular meeting place of the City
Council. Alderman Howard delivered the invocation and Mayor Fletcher led
a standing audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Traylor, Stroud,
Robinson and Howard answered roll call. Mayor Fletcher also answered ROLL
CALL declaring a quorum. PRESENT NINE (9), ABSENT (1). Alderman McCleary
arrived at 7:02 p.m. and Alderman Rinker was absent.
Others present for the meeting were: City Attorney Robert Bamburg,
Director of Administration Jim Durham, Finance Director Cheryl Erkel,
Fire Chief John Vanderhoof, City Engineer Jay Whisker, Public Works
Director Jim Oakley, Police Chief Gary Sipes, IT Director Barbara
McDaniel, Human Resource Director Jill Ross, CDBG Director Theresa
Watson, 911 Communications Director Tabby Hughes, Rizzell Aaron, Planning
Commissioner Jim Moore, Marie Fletcher, Glenda Fletcher, Robin Baker,
Mary Twitty, Derrick Evans, Paulette Howard, Barbara Mashburn, Helen
Stroud, Roger Sundermeier, interested citizens, and members of the press.
PRESENTATION OF MINUTES:
Mayor Fletcher presented the minutes of the regular City Council meeting
of July 19, 2012 for approval and/or correction at the next regularly
scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Stroud that the minutes of the
regular City Council meeting of 7 June 2012 and the special City Council
meeting of 14 June 2012 be APPROVED. MOTION CARRIED.
CONSENT AGENDA:
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: Request to Accept Bid 2012 Asphalt Overlay
Public Works Director Jim Oakley related that the item is budgeted;
informing the City Council that Cranford Construction is a contractor
that has been used numerous times by the City. He stated that the bid
price from Cranford is a good price.
Alderman Elliott moved, seconded by Alderman Smith to accept the low bid
from Cranford Construction in the amount of $189,837.31 with funds to be
drawn from budgeted Street Funds. MOTION CARRIED.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 2, 2012
7:00 P.M. – 7:19 P.M.
SANITATION DEPARTMENT:
PARKS & RECREATION:
PLANNING COMMISSION:
DEVIATION IN AGENDA:
Mayor Fletcher commented on the brochure that was available at each
Council member’s station, explaining that the brochure was done in-house
by the Police Department Code Enforcement.
Chief Sipes added that the brochure is available on the City’s website
and would be distributed at various locations throughout the City to aid
in public education.
GENERAL: a. ORDINANCE 1453 (#15-2012)
AN ORDINANCE AMENDING THE CITY OF JACKSONVILLE POLICIES AND PROCEDURES
MANUAL; AND, FOR OTHER PURPOSES.
Human Resource Director Jill Ross referenced a 26 page Ordinance in the
agenda packet, and then noted a summary of that Ordinance. She explained
that it is a housekeeping measure, answering that a per diem for meals
and incidentals has been proposed regarding the travel section of the
personnel manual. She stated that the per diem would be based on the GSA
(General Services Administration) website to determine the IRS rate per
city for out of state travel.
Alderman Smith moved, seconded by Alderman Sansing that Ordinance 1453 be
placed on FIRST READING. ROLL CALL: Aldermen Elliott, Smith, McCleary,
Sansing, Ray, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0).
MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of
Ordinance 1453.
Alderman Ray moved, seconded by Alderman Stroud to APPROVE Ordinance 1453
on FIRST READING and to suspend the rules and place Ordinance 1453 on
SECOND READING. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing,
Ray, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION
CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance
1453.
Alderman Stroud moved, seconded by Alderman Ray to APPROVE Ordinance 1453
on SECOND READING and to further suspend the rules and place Ordinance
1453 on THIRD and FINAL READING. ROLL CALL: Aldermen Elliott, Smith,
McCleary, Sansing, Ray, Traylor, Stroud, Robinson, and Howard voted AYE.
NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the
heading of Ordinance 1453.
Alderman Stroud moved, seconded by Alderman Sansing that Ordinance 1453
be APPROVED AND ADOPTED. ROLL CALL: Aldermen Elliott, Smith, McCleary,
Sansing, Ray, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0).
MOTION CARRIED.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 2, 2012
7:00 P.M. – 7:19 P.M.
nd
ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1453 THIS 2 DAY OF AUGUST
2012.
b. ORDINANCE 1454 (#16-12)
AN ORDINANCE AMENDING JACKSONVILLE MUNICIPAL CODE § 18.76; DECLARING AN
EMERGENCY; AND, FOR OTHER PURPOSES.
Alderman Ray moved, seconded by Alderman Stroud that Ordinance 1454 be
placed on FIRST READING.
Alderman Ray thanked the Billboard and Signs Committee who volunteered to
work on development of the new Ordinance and their efforts to help
Jacksonville’s aesthetic appeal. He stated that the proposed changes are
not only to make Jacksonville look good but there was consideration to
help new businesses moving into Jacksonville regarding the use of
existing signage frames and poles. He acknowledged changes for the
billboards and reiterated his appreciation to the Committee members for
their service.
ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing, Ray, Traylor,
Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED.
Whereupon City Attorney Bamburg read the heading of Ordinance 1454.
Alderman Stroud moved, seconded by Alderman Ray to APPROVE Ordinance 1454
on FIRST READING and to suspend the rules and place Ordinance 1454 on
SECOND READING.
In response to a question from Alderman Traylor, City Attorney Bamburg
explained that Section Three item (P) expands the signs that are
available for use regarding educational, religious, and charitable
circumstances. He noted that the previous allowable size was 16 square
feet, which is now being proposed to be 32 square feet.
ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing, Ray, Traylor,
Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED.
Whereupon City Attorney Bamburg read the heading of Ordinance 1454.
Alderman Stroud moved, seconded by Alderman Ray to APPROVE Ordinance 1454
on SECOND READING and to further suspend the rules and place Ordinance
1454 on THIRD and FINAL READING. ROLL CALL: Aldermen Elliott, Smith,
McCleary, Sansing, Ray, Traylor, Stroud, Robinson, and Howard voted AYE.
NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the
heading of Ordinance 1454.
Alderman Stroud moved, seconded by Alderman Smith that Ordinance 1454 be
APPROVED AND ADOPTED. ROLL CALL: Aldermen Elliott, Smith, McCleary,
Sansing, Ray, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0).
MOTION CARRIED.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 2, 2012
7:00 P.M. – 7:19 P.M.
Alderman Ray moved, seconded by Alderman McCleary that the EMERGENCY
CLAUSE be approved and adopted. ROLL CALL: Aldermen Elliott, Smith,
McCleary, Sansing, Ray, Traylor, Stroud, Robinson, and Howard voted AYE.
NAY (0). MOTION CARRIED.
nd
ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1454 THIS 2 DAY OF AUGUST
2012.
c. ORDINANCE 1455 (#17-2012)
AN ORDINANCE WAIVING COMPETITIVE BIDDING BY THE CITY OF JACKSONVILLE,
ARKANSAS, FOR THE PURCHASE OF A USED TRASH TRUCK FOR THE SANITATION
DEPARTMENT; AND, FOR OTHER PURPOSES.
Public Works Director Jim Oakley stated that they are requesting to
purchase a backup yard waste truck to replace one that is no longer
feasible. He explained that they are proposing to purchase a used truck
to save funds. He related that they had let bids and the only local
vendor in Arkansas had a truck with 360,000 miles, which is typically too
many miles for a used purchase. He said that he continued his search and
was able to locate a truck from a vendor that the City had purchased
vehicles from in the past, which was in the same price range with only
70,000 miles. He stated that the vendor has refurbished the levers and
hydraulics, as well as painted the truck. He added that this would be a
good piece of equipment for the fleet. He related that the funds would
come from the Sanitation Fund, recalling that two months ago the City
sold a backup rear load garbage truck for $63,000.00. He went on to say
that those funds are now available to purchase the $60,000.00 backup
truck needed for yard waste, adding that there is a greater need for the
yard waste truck than the garbage truck.
Alderman Stroud moved, seconded by Alderman McCleary that Ordinance 1455
be placed on FIRST READING. ROLL CALL: Aldermen Elliott, Smith,
McCleary, Sansing, Ray, Traylor, Stroud, Robinson, and Howard voted AYE.
NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the
heading of Ordinance 1455.
Alderman Stroud moved, seconded by Alderman Ray to APPROVE Ordinance 1455
on FIRST READING and to suspend the rules and place Ordinance 1455 on
SECOND READING. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing,
Ray, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION
CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance
1455.
Alderman Stroud moved, seconded by Alderman Ray to APPROVE Ordinance 1455
on SECOND READING and to further suspend the rules and place Ordinance
1455 on THIRD and FINAL READING. ROLL CALL: Aldermen Elliott, Smith,
McCleary, Sansing, Ray, Traylor, Stroud, Robinson, and Howard voted AYE.
NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the
heading of Ordinance 1455.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 2, 2012
7:00 P.M. – 7:19 P.M.
Alderman Stroud moved, seconded by Alderman Ray that Ordinance 1455 be
APPROVED AND ADOPTED. ROLL CALL: Aldermen Elliott, Smith, McCleary,
Sansing, Ray, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0).
MOTION CARRIED.
nd
ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1455 THIS 2 DAY OF AUGUST
2012.
d. RESOLUTION 680 (#6-2012)
A RESOLUTION AUTHORIZING THE CLOSURE OF TWO BANK ACCOUNTS (FOR 9-1-1 FUND
AND THE SALES TAX FUND); AND, FOR OTHER PURPOSES.
Alderman Ray moved, seconded by Alderman Stroud to read Resolution 680
(#6-2012).
Finance Director Cheryl Erkel explained that the Governmental Accounting
Standards Board is continually looking for methods to improve reporting
of financial statements for governmental agencies. She added that
Statement #54 of 2011 has been adopted, which changes the definition of a
Special Revenue fund. She stated that the Sales Tax Fund and the 9-1-1
Fund were classified as Special Revenue funds prior to the change. She
explained that the definition now states that in order for a fund to be
classified as a Special Revenue fund the proceeds of a specific revenue
source has to be restricted or committed for use for specified purposes
other than debt service or capital projects. She stated that currently
the City is depositing sales tax revenues into the Sales Tax Fund and
then transferring those funds into the General Fund or Capital Equipment,
Improvement, or Drainage Fund, so the expenditures were not actually
coming out of the Sales Tax Fund. She then explained a similar procedure
regarding the 9-1-1 Fund, saying that collected revenues are deposited
into the 9-1-1 Fund then transferred into the General Fund to pay for the
expenditures for 911. She stated that closing these two accounts would
reduce the in-house transfers and create greater revenue collection
transparency regarding sales tax.
At this time, MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Stroud to approve Resolution
680 (#6-2012) in its entirety. MOTION CARRIED.
APPOINTMENT(S):
ANNOUNCEMENT(S): Alderman Bill Howard introduced his daughter Mica and
grandson Canon, further relating that his wife Paulette is having a
birthday tomorrow.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 2, 2012
7:00 P.M. – 7:19 P.M.
ADJOURNMENT: Without objection, Mayor Fletcher adjourned the meeting at
approximately 7:19 p.m. MOTION CARRIED.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR GARY FLETCHER
City Clerk-Treasurer
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