12 APR 19.doc
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 19, 2012
7:00 P.M. – 7:19 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in regular
session on April 19, 2012 at the regular meeting place of the City
Council. Alderman Howard delivered the invocation and Vice Mayor Ray led
a standing audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Elliott, Smith, McCleary, Sansing, Rinker, Traylor,
Robinson, and Howard answered roll call. Mayor Fletcher and Alderman
Stroud were absent. Vice Mayor Ray also answered ROLL CALL declaring a
quorum. PRESENT EIGHT (8), ABSENT (2).
Others present for the meeting were: Director of Administration Jim
Durham, Finance Director Cheryl Erkel, Fire Chief John Vanderhoof, Human
Resource Director Jill Ross, City Engineer Jay Whisker, Parks and
Recreation Director Kristen Kennon, CDBG Director Theresa Watson, 911
Communications Director Tabby Hughes, Wastewater Manager Thea Hughes,
Planning Commissioner Jim Moore, Pastor Ricky Allen, Parks and Recreation
Commissioner Mary Twitty, Jerry Reichenbach, Pat Griggs, John Ferrell,
Roger Sundermeier, interested citizens, and members of the press.
PRESENTATION OF MINUTES:
Vice Mayor Ray presented the minutes of the regular City Council meeting
of April 5, 2012 for approval and/or correction at the next regularly
scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Sansing that the minutes of
the regular City Council meeting of 15 March 2012 be APPROVED. MOTION
CARRIED.
CONSENT AGENDA: REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Elliott moved, seconded by Alderman McCleary to approve the
Regular Monthly Report for March 2012 annual crime statistical comparisons.
Code Enforcement for March 2012
Assigned Calls 101
Self Initiated Calls 565
Follow up meetings/court 175 Basketball Goals 9
Hearings attended 14 Structures Inspected 15
Issued Notices/Letters 2 Rental Properties Inspected 2
Written 133 Properties Red Tagged 24
Vehicles Tagged 19 Search Warrants Served 1
Vehicles Towed 0 Structures Rehabbed 0
Lots posted 99 Structures Condemned 0
Signs removed 92 Houses Demolished by City 0
Trash cans tagged 141 Houses Demolished by Owner 8
Parking Violations 38
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 19, 2012
7:00 P.M. – 7:19 P.M.
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Elliott moved, seconded by Alderman McCleary to approve the
Regular Monthly Report for March 2012 from the Jacksonville Fire
Department, reflecting a fire loss of $358,000 and a savings total of
$273,000.
ROLL CALL: Aldermen: Elliott, Smith, McCleary, Sansing, Rinker, Traylor,
Robinson, and Howard voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT: a. ORDINANCE 1443 (#5-2012)
AN ORDINANCE WAIVING COMPETITIVE BIDDING BY THE CITY OF JACKSONVILLE,
ARKANSAS, FOR THE PURPOSE OF PURCHASING A NEW PUMP STATION SCADA SYSTEM
ON BEHALF OF THE JACKSONVILLE WASTEWATER UTILITY FOR THE VALENTINE-WOOTEN
ROAD PROJECT; AND, FOR OTHER PURPOSES.
Wastewater Manager Thea Hughes related that Ordinances 1443 and 1444 are
requests to waive sealed bids, explaining that both items are being
purchased for the Valentine-Wooten Road Project regarding the new sewer
system being constructed. She stated that neither purchase is being
funded by City or Utility funds, but are being funded through grants as
budgeted funds specifically for this project. She related that the SCADA
System is a computerized monitoring system that monitors the pump
stations; adding that this vendor has the same system that is already
being used by the Utility. This vendor has the same radio telemetry and
software, which has to be the same for the various units to communicate
with each other.
She then explained that Ordinance 1444 is for the extension and upgrade
of the Valentine pump station. She stated that the Valentine pump
station is an existing pump station that is too small to handle the
additional flow that will be added from the Valentine-Wooten Road
Project. She related that this will upgrade the pump so that it will be
the same as the other submersible pumps that are being used in the
system. She added that this would allow for the purchase of a Hydromatic
pump and the necessary equipment for the upgrade. She then answered that
this Hydromatic pump would be the same brand as those that are in our
other submersible pump stations.
Alderman Elliott moved, seconded by Alderman Smith that Ordinance 1443 be
placed on FIRST READING. ROLL CALL: Aldermen Elliott, Smith, McCleary,
Sansing, Rinker, Traylor, and Howard voted AYE. NAY (0). Alderman
Robinson ABSTAINED. MOTION CARRIED. Whereupon City Attorney Bamburg
read the heading of Ordinance 1443.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 19, 2012
7:00 P.M. – 7:19 P.M.
Alderman Smith moved, seconded by Alderman McCleary to APPROVE Ordinance
1443 on FIRST READING and to suspend the rules and place Ordinance 1443
on SECOND READING. ROLL CALL: Aldermen Elliott, Smith, McCleary,
Sansing, Rinker, Traylor, and Howard voted AYE. NAY (0). Alderman
Robinson ABSTAINED. MOTION CARRIED. Whereupon City Attorney Bamburg
read the heading of Ordinance 1443.
Alderman McCleary moved, seconded by Alderman Howard to APPROVE Ordinance
1443 on SECOND READING and to further suspend the rules and place
Ordinance 1443 on THIRD and FINAL READING. ROLL CALL: Aldermen Elliott,
Smith, McCleary, Sansing, Rinker, Traylor, and Howard voted AYE. NAY
(0). Alderman Robinson ABSTAINED. MOTION CARRIED. Whereupon City
Attorney Bamburg read the heading of Ordinance 1443.
Alderman Elliott moved, seconded by Alderman Smith that Ordinance 1443 be
APPROVED AND ADOPTED. ROLL CALL: Aldermen Elliott, Smith, McCleary,
Sansing, Rinker, Traylor, and Howard voted AYE. NAY (0). Alderman
Robinson ABSTAINED. MOTION CARRIED.
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ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1443 THIS 19 DAY OF APRIL
2012.
b. ORDINANCE 1444 (#6-2012)
AN ORDINANCE WAIVING COMPETITIVE BIDDING BY THE CITY OF JACKSONVILLE,
ARKANSAS, FOR THE PURPOSE OF EXTENDING AND UPGRADING THE WASTEWATER
COLLECTION SYSTEM AND PUMP STATION OF THE JACKSONVILLE WASTEWATER UTILITY
FOR THE VALENTINE-WOOTEN ROAD PROJECT; AND, FOR OTHER PURPOSES.
Alderman Elliott moved, seconded by Alderman Smith that Ordinance 1444 be
placed on FIRST READING. ROLL CALL: Aldermen Elliott, Smith, McCleary,
Sansing, Rinker, Traylor, Robinson, and Howard voted AYE. NAY (0).
MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of
Ordinance 1444.
Alderman Smith moved, seconded by Alderman Sansing to APPROVE Ordinance
1444 on FIRST READING and to suspend the rules and place Ordinance 1444
on SECOND READING. ROLL CALL: Aldermen Elliott, Smith, McCleary,
Sansing, Rinker, Traylor, Robinson, and Howard voted AYE. NAY (0).
MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of
Ordinance 1444.
Alderman Sansing moved, seconded by Alderman Robinson to APPROVE
Ordinance 1444 on SECOND READING and to further suspend the rules and
place Ordinance 1444 on THIRD and FINAL READING. ROLL CALL: Aldermen
Elliott, Smith, McCleary, Sansing, Rinker, Traylor, Robinson, and Howard
voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg
read the heading of Ordinance 1444.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 19, 2012
7:00 P.M. – 7:19 P.M.
Alderman Sansing moved, seconded by Alderman McCleary that Ordinance 1444
be APPROVED AND ADOPTED. ROLL CALL: Aldermen Elliott, Smith, McCleary,
Sansing, Rinker, Traylor, Robinson, and Howard voted AYE. NAY (0).
MOTION CARRIED.
th
ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1444 THIS 19 DAY OF APRIL
2012.
c. Request to Accept Bid for East Pump Station Emergency Generator
Mr. Aaron Benzing from Hawkins-Weir Engineers recalled that a disaster
grant was awarded to Jacksonville Wastewater Utility last year for an
emergency generator for the East Pump Station. He stated that the design
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has been completed and a bid opening was held on April 3, adding that
there were three bidders and the low bid came in from H&H Electric out of
Hot Springs, Arkansas. He continued saying that the low bidder is also
the recommended bid in the amount of $115,336.00.
Alderman Elliott moved, seconded by Alderman Smith to approve the
recommended lowest bid from H&H Electric in the amount of $115,336.00.
MOTION CARRIED.
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
SANITATION DEPARTMENT:
PARKS & RECREATION:
PLANNING COMMISSION:
GENERAL: a. ORDINANCE 1445 (#7-2012)
AN ORDINANCE WAIVING COMPETITIVE BIDDING BY THE CITY OF JACKSONVILLE,
ARKANSAS, FOR THE PURCHASE AND UPGRADE THROUGH PROPRIETARY SOFTWARE OF
OUR HUMAN RESOURCES DEPARTMENT, WHICH WILL COORDINATE WITH THE RECENTLY
PURCHASED SOFTWARE FOR THE FINANCE DEPARTMENT; AND, FOR OTHER PURPOSES.
Alderman Smith moved, seconded by Alderman McCleary that Ordinance 1445
be placed on FIRST READING. ROLL CALL: Aldermen Elliott, Smith,
McCleary, Sansing, Rinker, Traylor, Robinson, and Howard voted AYE. NAY
(0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading
of Ordinance 1445.
Alderman McCleary moved, seconded by Alderman Sansing to APPROVE
Ordinance 1445 on FIRST READING and to suspend the rules and place
Ordinance 1445 on SECOND READING.
In response to a question from Alderman Traylor, Human Resource Director
Jill Ross related that while this is a separate software purchase, it is
the same proprietary software being used by the Finance Department.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 19, 2012
7:00 P.M. – 7:19 P.M.
City Attorney Bamburg clarified that funding set aside by the Finance
Department was done with the idea that the software package would be much
more expensive. He related that the bid was substantially lower than
funding set aside, adding that the proprietary software also had a piggy
back system for payroll and Human Resource. He stated that if the
purchase and installation are done at the same time it saves
additionally.
Human Resource Director Ross explained that her plan was to budget for
software next year, but because of the savings that the Finance
Department achieved, that allowed her to purchase software for the Human
Resource Department this year with the unused funding.
Alderman Elliott noted that at the previous meeting Finance Director
Cheryl Erkel had related that since her software came in under budget,
she was willing to use the remainder of those funds to help H.R. purchase
software for payroll.
Human Resource Director Ross concurred that the funds are budgeted for
software.
Alderman Sansing issued concern for the frequency that waiving
competitive bidding has been used, adding that he is more comfortable
with bids unless it is a sole source.
ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing, Rinker, Traylor,
Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon
City Attorney Bamburg read the heading of Ordinance 1445.
Alderman Sansing moved, seconded by Alderman Robinson to APPROVE
Ordinance 1445 on SECOND READING and to further suspend the rules and
place Ordinance 1445 on THIRD and FINAL READING. ROLL CALL: Aldermen
Elliott, Smith, McCleary, Sansing, Rinker, Traylor, Robinson, and Howard
voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg
read the heading of Ordinance 1445.
Alderman Sansing moved, seconded by Alderman McCleary that Ordinance 1445
be APPROVED AND ADOPTED. ROLL CALL: Aldermen Elliott, Smith, McCleary,
Sansing, Rinker, Traylor, Robinson, and Howard voted AYE. NAY (0).
MOTION CARRIED.
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ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1445 THIS 19 DAY OF APRIL
2012.
APPOINTMENT(S): WATER COMMISSION
Alderman Smith moved, seconded by Alderman McCleary to approve the
reappointment of Larry Wilson for a term to expire 4/20/2020.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 19, 2012
7:00 P.M. – 7:19 P.M.
SEWER COMMISSION
Alderman Howard moved, seconded by Alderman McCleary to approve the
reappointment of Pat Griggs for a term to expire 4/20/2017.
ANNOUNCEMENT(S): Special recognition by Jerry Reichenbach on behalf of
the Air Force Association
Mr. Jerry Reichenbach recognized City Employee Sidney Gray for his
efforts in helping with an apparatus that would allow the newly donated
UH1 Huey to be pulled over the streets in the Welcome Home Vietnam
Veterans Day Parade. He offered Mr. Gray a plaque on behalf of the Air
Force Association and awarded him a one-year membership to the Air Force
Association and publication of the May issue of the Air Force Almanac.
Vice Mayor Ray announced that the Preservation of Reed’s Bridge Society
received the Henry Award from the Arkansas Historical Society.
Vice Mayor Ray then announced that the grand opening of the Jacksonville
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Farmers’ Market will be held May 12 at 7:00 a.m.
Benefit Concert for Fire Captain Donnie Jones, Fire Engineer Jason
Bowmaster, and Police Officer Daniel DiMatteo featuring American Idol
Bucky Covington April 22 at 4:00 p.m., 9515 Hwy I-30 Little Rock For more
information: www.helpthegoodguys.com; www.cityofjacksonville.net
ADJOURNMENT: Without objection, Vice Mayor Ray adjourned the meeting at
approximately 7:19 p.m. MOTION CARRIED.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR GARY FLETCHER
City Clerk-Treasurer
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