0140 I t \)
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AERVICE- COURTESY ARKANSAS' FASTEST
PI;OTECTION CROWING CITY
Police Department
1412 WEST MAIN A
JACKSONVILLE, ARKANSAS 72076 /
PHONE 992 -3191
May 3, 1974 I ) L
!
TO: John H. Harden, I 1
Mayor
RE: Resolution pertaining to Central Criminal Justice
Planning Council
Dear Sir;
Basically this resolution is needed by the State Crime Commission to
re- align and increase planning regions that should improve our
possibilities to obtain LEAA Funds. The State Crime Commission has
advised that for funding for this change for FY -75 (July 1, 1974), they
do not anticipate any requirements for any fund from local governunents.
However, thereafter, there may be a possibility that local govenunents
may need to appropriate an equitable amount of money which should be
a minimal sun (no where near what we pay Metro -Plan.)
This matter should be brought before the City Council at the next City
Council meeting.
If you desire additional information or if you have any questions
concerning the attachements, please contact Sgt. Bill Harris with this
office.
Respectfully,
r
ILI AAjkitill
Leonard T. Brickell
Chief of Police
Jacksonville Police Department
Jacksonville, Arkansas 72076
Attachments
cc: file
•
•
IN THE CITY OF JACKSONVILLE , ARKANSAS
CITY RESOLUTION N0. \`'\\) — 1 Lt
A RESOLUTION DESIGNATING THE Central Criminal Justice Planning Council
AS THE REGIONAL CRIMINAL JUSTICE PLANNING AGENCY
CHARGED WITH THE DUTY OF PLANNING FOR THE CITY OF
Jacksonville IN COMPLIANCE WITH THE OMNIBUS CRIME
CONTROL AND SAFE STREETS ACT OF 1968 OR SUCCESSOR
LEGISLATION PASSED BY THE UNITED STATES CONGRESS: AND
FOR OTHER PURPOSES.
WHEREAS, the United States Congress on June 19, 1968, passed
the Omnibus Crime Control and Safe Streets Act the purpose of
which was to assist states and local units of government in
strengthening and improving the criminal justice system; and,
WHEREAS, any local political subdivision desiring to
obtain funds under the Crime Control Act must first participate
in comprehensive Criminal Justice Planning as herein described;
and,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF Jacksonville , ARKANSAS:
SECTION 1. In accordance with the purposes and intent of the
Omnibus Crime Control and Safe Streets Act of 1968 or Successor
Legislation as formulated for the State of Arkansas by the Arkansas
Crime and Law Enforcement Planning Division, State Department of
Planning, the City Council of Jacksonville , Arkansas,
do hereby agree to participate in regional planning activities as
designated by the Arkansas Crime and Law Enforcement Planning
Program, State Department of Planning and assign all planning
funds, to which we would otherwise be entitled, to the _
Central Criminal Justice Planning Council .
SECTION 2. This Resolution shall be in full force and effect
from and after its adoption until rescinded.
ADOPTED: this (/p day of 1974.
/el ATTEST: CcL4lLRiu,-n .R.J/tithuu.CC APPROVED: GAL_ Air / L
Qb6'4 City Cler< May %r'
Of
EXHIBIT 1
BY -LAWS OF CENTRAL
REGIONAL CRIMINAL JUSTICE PLANNING COUNCIL
ARTICLE 1. Name.
The name of this entity shall be the Central Regional Criminal
Justice Planning Council.
ARTICLE 2. Purpose.
It shall be the purpose of this entity to serve as a regional
criminal justice planning council for local governments in and for
this planning region of Arkansas, to encourage and permit local units
of government to join in cooperating with one another to improve the
criminal justice and law enforcement system in their area; to plan
for the future development of the region to the end that the operations
of the criminal justice and law enforcement systems may be more care-
fully planned; that the communities, area, and region be provided with
adequate criminal justice agencies and personnel and other essential
facilities; that the needs of the various criminal justice and law
enforcement agencies be recognized; and that the criminal justice and
law enforcement agencies of the community, area and region be promotive
of the efficient and economical use of the public funds; to receive
and expend federal and other funds; contract with the state government
and, as appropriate, contract with other units of government, private
concerns or individuals for the performance of planning work. And,
in achieving these purposes, to exercise any powers heretofore or
hereafter conferred upon it by the laws of the State of Arkansas.
And, specifically, but not by way of limitation of the above stated
purposes and powers, this entity shall have the powers, duties and
functions as provided in the Omnibus Crime Control and Safe Streets
Act of 1968 as amended. The entity shall also have the powers, duties
and functions as provided in Acts of Arkansas 1967, No. 430, as
amended by acts of Arkansas 1973, No. 415, in connection with the
preparation of necessary areawide studies and plans, in informing
the public and promoting public interest and understanding, and in
making efficient planning recommendations to the members of the entity
or other public bodies in the preparation of effectuation of local
plans or planning consistent with the program and means of the entity
jncluding the provision of administrative machinery for coordination
of programs by all or any of the members of the entity.
ARTICLE 3. Membership.
Section 1.
Membership of the Council shall consist of governmental units within
the area embraced by these by -laws when and as such units by passage of
ordinance, resolution or other appropriate and legal action of its
governing body have indicated their desire to become members of the
entity and upon majority vote of the Council members accepting their
applications. Local governmental units eligible for membership shall
include cities of the first and second class and counties which shall
be geographically situated, in whole or in part, within the area as
described in Article 3, Section 3 below.
Section 2.
A member may withdraw from the entity upon notifying the council
by resolution or other appropriate legal action of the governing body
of such withdrawing member, and any withdrawing member may subsequently
apply for re- admission as a new member.
•
Section 3.
Any county or city of the first or second class located within
the following counties within Arkansas may upon complying with the
provisions of these by -laws be eligible for membership and may become
members of this organization:
Faulkner
Lonoke
Monroe
Prairie
Pulaski
Saline
ARTICLE 4. The Council.
Section 1. •
The governing body of the entity shall be known as the Council.
The Council shall consist of a designated representative from each
member government.
Section 2.
There shall be a special membership classification, the members
of which shall have not vote in the Council affairs. The Council may,
by a majority vote, designate officials or representative to such a
membership classification.
Section 3.
An elected representative shall serve during the term of office
to which he has been elected or appointed unless sooner replaced by
the appointing authority.
Section 4.
The representatives of the Council membership shall meet annually
and /or upon the call of the Chairman of the Executive Board of the
Council. Forty percent of the total number of regular representatives
shall constitute a quorum for the transaction of business. This
annual meeting will take place prior to June 15 of each year.
Section 5.
Meetings called by the Chairman of the Executive Board of the
Council shall be announced by written notice served upon or mailed
to each representative at least ten days prior to the meeting. The
written notice shall specify the time, place and purpose of the called
meeting. All meetings will be open to the public and comply with any
appropriate freedom of information act.
Section 6.
When a quorum is present at any meeting, the vote of the majority
of the regular representatives present shall decide any question
brought before such meeting.
ARTICLE 5. Executive Board.
Section 1.
The Executive Board shall consist of the following twenty -seven (27)
representatives:
The County Judge of the most populous county within the region.
The Mayor or a Councilman from the region's most populous
municipality.
Three (3) County Judges selected by the County Judges within
the region to represent them.
Three (3) elected representativesof municipal government selected
by the member of municipal governments to represent them (at
least two of which will be from first class cities).
Four (4) sheriffs selected by the sheriffs within the region to
represent them.
Five (5) police chiefs selected by the police chiefs in the region
to represent them (at least three of which will be from first
class cities).
Once the above seventeen (17) members are selected, they will immediately
meet and select, from within the planning region, the following:
One (1) Circuit Judge
One (1) Municipal Judge
One (1) Prosecuting Attorney
One (1) juvenile representative
Four (4) members representing the general citizenry
Also:
The Planning and Development District for the planning region shall
have one (1) representative; and the Metropolitan Planning Agency
within the planning region shall have one (1) representative.
Section 2.
At an annual meeting held prior to June 15, the representatives of
the full membership of the Council shall elect a chairman, a vice
chairman, and a secretary, from among these members selected from the
various governments and elected or appointed public officials to
represent them as described in Article 5, Section 1.
Section 3.
By delegation from the Council, the Executive Board shall be the
governing body of the Council, and between meetings of the entire
Council shall be responsible for the general policies and programs of
the entity and for the control of its funds. The chairman of the
council or in his absence the vice chairman shall preside at all
meetings of the Executive Board.
Section 4.
The Executive Board shall meet monthly at a time and place which
it shall designate. The Chairman may call special meetings of the
Executive Board subject to the provisions of Article 4, Section 5,
hereinabove regarding special meetings of the Council. Non attendance
by any member, without cause, for three consecutive regular meetings,
shall automatically terminate that member's position on the Executive
Council. Kis replacement shall be in accordance with Article 5,
Section 1, but shall be made by a majority vote of the members of the
Executive Board.
Section 5.
A majority of the total number of the members of the Executive
Board shall constitute a quorum for the transaction of business.
When a quorum is present at any meeting, the majority vote of the members
present shall decide any question under consideration, except as other-
wise provided herein or in the Agreement. No proxy votes will be
allowed.
Section 6.
The Executive Board may employ a Planning Director who shall be
qualified by training and experience and shall serve at the pleasure
of the Executive Board.
Section 7.
The Planning Director shall be the chief administrative officer of
the Council and shall, subject to the rules and regulations of the
Executive Board, act for and in the name of the entity and appoint and
remove all subordinate employees of the entity.
Section. 8.
The Planning Director shall prepare the annual budget of the entity
and shall faithfully execute all of the duties and responsibilities
vested in or required of him by the Executive Board.
Section 9.
The Executive Board shall approve all contracts and other formal
agreements with any other entity, corporation or third party.
Section 10.
The Executive Board shall have the authority to establish and
appoint the members of the citizens and technical advisory committees as
may be required to support and contribute to the programs and projects
of the entity.
ARTICLE 6. Duties of Officers
Section 1.
The Chairman shall preside at all meetings, make necessary appoint-
ments, conduct activities and transact business necessary to the
operation of the entity.
Section 2.
The Vice Chairman shall perform the duties and function of the
Chairman in his absence.
Section 3.
The Planning Director shall be in charge of funds of the entity,
and with the approval of the Chairman or Vice Chairman, sign checks
and approve payments and expenses as authorized by the Executive Board
and the Council. The Planning Director shall be responsible for an
annual audit of the finances of the entity and prepare an annual
report as well as other financial reports as may be desirable.
4
Section 4.
The Secretary shall be responsible for all permanent records of
the entity, its minutes, contracts and other documents and for official
notifications and correspondence as may be required. The Planning
Director shall provide any necessary support to the secretary in
carrying out these functions.
Section 5.
Only the Chairman or Vice Chairman may be authorized to sign, or
counter -sign, or attest documents, checks, or other legal instruments
of the Council. Such authorized officials shall be adequately bonded.
Section 6.
Officers shall serve until successors have been elected and
qualified.
ARTICLE 7. Finance.
Section 1.
Members of the entity may provide funds for the payment of the
entity expenses, and such funds may be used by the entity to match
federal and other funds which may be contributed or paid to the entity
from time to time.
Section 2.
The Executive Board shall prepare or have prepared each year a
budget reflecting the anticipated expenses and required income of the
entity for the succeeding calendar year.
Section 3.
The entity may apply for, contract for or receive and expend
funds or grants from the State of Arkansas, the federal government or
any other source. The entity shall have no power to levy any character
of tax whatsoever.
Section 4.
Funds of the entity shall be deposited in a depository to be
designated by the Executive Board and may be expended upon check or
warrant signed by the Planning Director and counter - signed by one
officer of the Executive Board.
ARTICLE 8. Annual Report.
Section 1.
The entity shall prepare an annual report which shall be submitted
to all members of the Executive Board and all member governmental units.
The entity "shall have an annual audit made of its financial accounts
and transactions during the preceding fiscal year and shall include
a summary of such audit in its annual report. An audit preformed by
a state agency shall suffice for this purpose.
ARTICLE 9. Date of Effectiveness.
Section 1.
These by -laws shall become initially effective upon adoption of
them by a majority of the signatories of the agreement, and shall
remain the by -laws of the entity, subject to amendment.
ARTICLE 10. Parliamentary Procedure.
Section 1.
Robert's Rules of Order, Revised, shall be the authority on all .
questions of parliamentary procedures not covered by these by -laws.
ARTICLE 11. Amendments.
Section 1.
These by -laws may be amended by a vote of a majority of the entire
Executive Board at any regular meeting of the Executive Board.
--2
I',�,`J�
Date
.� ho,i.e �ifficial
INTERLOCAL COOPERATION AGREEMENT
THIS INTER LOCAL COOPERATION AGREEMENT is entered into by and between the sub-
scribing public agencies pursuant to the provisions of the "Interlocal Cooperation Act" (Act No.
430 of the Acts of the General Assembly of the State of Arkansas for the year 1967; Sections
14 - 901 to 14 -908, inclusive, Ark. Stets.), in order to enable such agencies to engage in joint or
cooperative action.
WITNESSETH:
1. The duration of this agreement shall be perpetual so long as governments representing at
least 75 percent of the population of this state planning region shall, on an annual basis,
redesignate the use of this agreement to carry out the purposes described within.
2. The precise organization, composition and nature of the criminal justice planning council
created hereby, in the powers delegated thereto as set forth in detail in the by -laws
designated and adopted by the members of the entity created hereby, true copies of which
are attached hereto and made a part hereof as Exhibit 1.
3. The purpose of the agreement is to irr plem n a r ion w rime al justice planning council
to be known as Central Crinnnal t Justice rsannng L.ounc
to the end that the following purposes shall be accomplished by said council: To
encourage and permit local units of government to join and cooperate with one another
to improve the criminal justice and law enforcement system within their areas; to plan for
the future development of the region to the end that the operations of the criminal
justice and law enforcement systems may be more carefully planned; that the communities,
area and region, be provided with adequate criminal justice agencies and personnel and
other essential facilities; that the needs of the various criminal justice and law enforcement
agencies of the community, area and region be promotive of the efficient and economical
use of public funds; to receive and expend federal and other funds; contract with the
state government and, as appropriate, among other units of government, private concerns
or individuals for the performance of planning work. And, specifically, this entity shall
have the duties and functions as provided in the Omnibus Crime Control and Safe Streets
Act of 1968, as amended, as required by the state administering agency. This entity shall
also have the powers, duties and functions as provided in Act 430 of the Acts of the
General Assembly of the State of Arkansas for the year 1967, insofar as they relate to
carrying out the above - stated purposes, in connection with the preparation of the
necessary studies and plans, and informing the public and promoting public interest and
understanding, and in making efficient planning recommendations to the members of the
entity; and in assisting its members in carrying out any necessary area plan developed by
the entity and in assisting any of the members of the entity or other public bodies in the
preparation or effectuation of necessary local plans consistent with the program and means
or the entity, including the provision of administrative machinery for the coordination of
programs by all or any members of the entity.
4. The manner of financing the joint or cooperative undertaking and of establishing and
maintaining a budget, therefore, shall be primarily of state and federal funds, the details
of which are set forth in the by -laws.
5. The permissible method or methods to be employed in accomplishing the partial or com-
plete termination of this agreement and for disposing of property upon such partial or
complete termination are that upon dissolution of said council as provided by the by-
laws, this agreement shall terminate, and in that event any property shall be disposed of,
after paying off the debts of the council, by distribution to the agency of the state or a
regional agency recognized by the agency of the state as being responsible for carrying
out the local and state criminal justice planning program under the Federal Omnibus
Criminal Justice and Safe Streets Act of 1968, as amended.
6. This interlocat cooperation agreement may be amended from time to time by action of
the parties signatory, and other public agencies may subscribe hereto upon their being
accepted for membership in this council. All amendments must be made in accordance
with any requirements of Act No. 430 of the Acts of the General Assembly of the State
of Arkansas for the year 1967; Sections 14 -901 to 14 -908; inclusive, Ark. Stats.
EXECUTED: this /0
_ day of , 1974
-st:
i
414 4111 ,ant.A-4 A i/LA di lurk
Authorized Official Witness