2010City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
January 7, 2010 7:00p.m.
1. OPENING PRAYER:
2. ROLL CALL:
3 . PRESENTATION OF
MINUTES:
4. APPROVALS AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
Engineering Department:
Animal Control:
--6. WATER DEPARTMENT:
7 . WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9 . POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. SANITATION DEPARTMENT:
12 . PARKS & REC. DEPT:
13. PLANNING COMMISSION:
14. GENERAL: a.
Regular City Council Meeting
December 17, 2009
Regular City Council Meeting
December 3, 2009
Regular Monthly Report/December
City Engineer Jay Whisker
Regular Month Report/December
Annual Report 2009
Public Works Director Jim Oakley
ORDINANCE 1396 (#1 -10) Amending
JMC § 8.03.13 and § 8 .03.019
Amending Ordinance 1381 of 2009
b. Request to accept bid : Safe Routes To
School
c . Request to accept bid: Farmer's Market
d. DISCUSSION: Establishing a Landlord
Ordinance for the City of Jacksonville
City Council A G E N D A continued:
January 7 , 2010
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
BOARD OF ADJUSTMENT
Appointment of Leroy Akr idge
to fill the unexpired term of
Mark Perry term to expire 2/5/2011
Appointment of Joe Cummings
to serve a term expiring 2/5/2013
PLANNING COMMISSION
Reappointments of Chad Young
and Alderman Bill Howard to
serve terms expiring 1/1/2013
Appoi ntment of Eric McCleary to
serve a term expiring 1/1/2013
PARKS & RECREATION COMMISSION
Appointment of M i ke Traylor to fill the
unexpired term of Bobby Altom term
to expire 5/9/2011
City Hall will be closed January 181h in
observance of Dr. Martin Luther King , Jr.
day.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 7, 2010
7:00 P .M. -7:33 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular
Session on January 7, 2010 at the regular meeting place o f the Council .
Alderman Howard delivered the invocation and Mayor Fletcher l e d a
standing aud ience in the "Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen : Elliott, Smith, McClear y , Sansing, Ray, Rinker,
Ferrell, Stroud, and Howard a nswered roll call. Ma yor F letcher also
answered ROL L CALL declaring a quorum. PRESE NT NINE (9), ABSENT (1).
Alderman Twitty was absent.
Others present for the meeting were: City Attorney Robert Bambu rg, Deput y
Ci t y Cl erk Lynette Culpepper, Director of Administra tion Jim Durham , Fire
Chief John Vanderhoof, Police Chief Gary Sipes, Parks and Recreation
Director Kristen Griggs , Assistant Finance Direct or Cheryl Erke l , Publi c
Works Director Jim Oakle y, City Engineer Jay Whisker , CDBG Director
Theresa Watson, Systems Analyst Barbara Daniel, Mrs . Nol a Ferrel l, Mrs .
Hel en Stroud, Mrs. Addie Gibson, Mr . Jim Moore, Mr . Mike Wilson, Mr .
Larry Smith , Mr . Lero y Akridge, Mr. Tom Baughman , inte rest ed citi z en s,
and members of the press .
PRESENTATION OF MINUTES :
Mayor Fletcher prese nted the minutes of the regular C ity Council meet i ng
of December 1 7, 200 9 for approval and/or cor rection a t the next regularly
scheduled City Council meeting .
APPROVAL AND/OR CORRECTION OF MINUTES :
Alderman Stroud moved, seconded by Alderman Smith that the minutes of the
Regular City Council Meeting of 3 December 2009 be APPROVED . MOTION
CARRIED .
CONSENT AGENDA: REGULAR MONTHLY REPORT /ENGINEERING DEPARTMENT
Alderman Ray moved, seconded by Alderman Elliott to approve the Regular
Mon t hly Report for December 2 009 .
PERMITS/LICENSE ISSUED
Building Permits
Business L icense
UNSIGHTLY & UNSANITARY
Grass Letters
Property Mowed
Trash Letters
13
6
0
0
44
Trash Removal 7
Property Maint. Letters 76
Cost $1,071.80
INSPECTIONS PREFORMED
Building I nspec tions
Electrical
Plumbing
HVACR
VEHICLES
Notice of Noncomp li a n ce
Towed
CONDEMNATIONS
Structural Ma int . Le tte r
Structural repairs made
De mol itions
1
44
65
48
34
12
1
0
0
0
CITATIONS
Debris & open storage
Property maintenance
2
1
WARRANTS
Arrest
Search
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 7 , 2010
7:00 P .M. -7 :33 P .M.
0
3
REGULAR MONTHLY REPORT /ANIMAL CONTROL
Alderman Ray moved , seconded by Alderman Elliott to approve the Regular
Mon t hly Animal Control Report for December 2009. Said repo r t reflect s:
ADOPTION/FINES:
CONTRIBUTIONS:
TOTAL :
$2,285.00
$ 100 .00
$2,385 .00
Alderman Stroud comp limented the Animal Control Department on the annual
decrease in Pi t Bu ll bites since 2005 from 30 bite s to 1 bite in 2009.
He expressed his apprec iation to the An ima l Contro l Department for their
efforts.
ROLL CALL : Aldermen : Elliott, Smith, McCleary, Sansing , Rinker , Ferrell,
Stroud , and Howard voted AYE . MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT ;
FIRE DEPARTMENT :
POLICE DEPARTMENT:
STREET DEPARTMENT:
SANITATION DEPARTMENT :
PARKS & RECREATION:
PLANNING COMMISSION :
GENERAL: a. ORDINANCE 1396 (#1-10)
AN ORD I NANCE AMENDING AND MODIFYING JACKSONVILLE MUNICIPAL CODE §§
8.03.013 AND 8.03 .019 SO AS TO PROVIDE FOR PARKING ON PUBLIC STREETS AND
RIGHTS OF WAY UNDER CERTAIN CONDITIONS ; AND , FOR OTHER PURPOSES .
Alderman Stroud moved, seconded b y Alderman Howard to place Ordi n ance
1396 on FIRST READING .
City Attorney Bamburg r ela ted tha t Ordinance 1396 mod ifies two sections
of the nu isance and abatement ordinance, expla ining that it addresses t he
need of parking v e hicles on street rights -of-way . He clari fied tha t the
ame ndm ents prov ide greater discretion to the Code and Law Enforcement
Of fic ers in the need to add ress if vehicles are regularly parked on the
street right-of-way. He t h en men tioned tha t occas iona ll y there are
easeme n t rights -of -way that are bl ocked by vehicular parking. He stated
that this amendment would n o t apply to visitor p ar king unless the vehicle
is obstru c ting traf fic .
Alderman Ray questioned if it would be feasible to create a new mailer in
the water bill to l et residents know that v isitor parking , such as at
Christmas, would not be outs ide the scope of the Ordinance .
2
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 7 , 2010
7:00 P.M. - 7 :33 P .M.
Mayor Fletcher noted the expense of creating another mailer , noting that
it would be more feasible if the news media would help disseminate the
message . He stated that any ci tizen s with questions are encouraged to
call his office, explaining that he and his staff are working with
residents to find solutions.
Discussion ensued as to notification to residents . Mayor Fletcher stated
that the amendments are proposed to offer clarification. He then
mentioned that the basketball regulation applies to playing in the
street . City Attorney Bamburg f urther clarified t hat the regulation has
been in place for many years .
Alderman Sansing read from the Ord inance , "exemptions shall be granted in
circumstances for persons utilizing the street for temporary purpose".
ROLL CALL: Alde rmen Elliott, Smith, McCleary, Sansing, Ray, Rinker,
Ferrel l , Stroud, and Howard voted AYE. NAY ( 0) . MOTION CARRIED.
Whereupon City Attorney Bamburg read the heading of Ordinance 1396 .
Alderman Stroud moved, seconded by Alderman Ray to APPROVE Or dinance 1396
on FIRST READING and suspend the rules and place Ordinance 1396 on SECOND
READING . ROLL CALL : Aldermen Elliott, Smith, McCleary I Sans i ng, Ray,
Rinker, Ferrell, Stroud , and Howard voted AYE . NAY (0). MOTION CARRIED .
Whereupon City Attorney Bamburg read the heading of Ord inance 1379 .
Alderman St r oud moved , seconded by Alderman Smith to APPROVE Ordinance
1396 on SECOND READING and suspend the rules and place Ordinance 1396 on
THIRD and FINAL READING. ROLL CALL: Aldermen Elliot t, Sm ith , McCleary ,
Sansing I Ray I Rinker, Ferrell, Stroud, and Howard voted AYE . NAY ( 0) .
MOT I ON CARRIED . Whereupon City Attorney Bamburg read the h eading of
Ordinance 1396 .
Alderman Stroud moved,
APPROVED AND ADOPTED .
Sansing , Ray, Rinker,
MOTION CARRIED.
seconded by Alderman Ray that Ordinance 1396 be
ROLL CALL : Aldermen Elliott, Smi th , McC le ary,
Fe r rell, Stroud , a nd Howard voted AYE . NAY (0).
ORDINANCE APPROVED, ADOPTED , AND NUMBER 1396 THIS 7th DAY OF JANUARY
2010 .
b. Request to Accept bid regarding Safe Routes to School (SRTS)
Public Works Director Jim Oakley recommended the low bidder of ETI
Services, Inc. in the amount of $81,049.13 .
Alderman Ellio tt moved to accept the low bid of $81 , 0 4 9 . 13 from ETI
Services.
Public Works Director Jim Oakley clarified that the project location is
on Harris Road beginning at General Samuels going to Tol l eson Elementary
and then to the football field at North Pulaski High School. He noted
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 7 , 2010
7 :00 P .M. - 7 :33 P .M.
that this would complete the sidewalk from the back gate through to
General Samuels . He related that funds would be drawn from the Street
Fund, adding that those funds would be reimbursed through the State
Highway Department. He then answered that the City does not have former
experience with the Company, but added that he has checked references.
He related that the Company has completed to satisfaction several large
projects for the Arkansas Parks and Tourism Department .
Alderman McCleary seconded the motion . MOTION CARRIED.
c . Request to accept bid for the Farmer 's Market
City Engineer Jay Whisker noted that the archi teet has screened all
bidders. He then noted that the lowest bidder Tru-Star Properties has
requested to be released from their bid of $127,490 .00, explaining that
Tru-Star had forgotten to include some of the soffit mate r ial for the
roof. He noted that the next lowest bidder was Key Construction in the
amount of $142,000.00, stating that the contractor is projecting that it
would take approximately 180 calendar days to have the project completed.
He then related that the architects are recommending Samco Construction,
the third lowest bidder in the amount of $145,500.00. He explained that
there is a difference of $3,500 .00 between the second and third bid, but
Samco is offering to have the project completed in 90 days. He noted
that it would essentially be half the time proposed by Key Construction
and would allow the project to be completed in time for the next market
season this spring.
Alderman Elliott moved, seconded by Alderman Smith to release Tr u-Star
Properties from thei r bid , reject t he second lowest bid from Key
Construction and to award the bid to Samco Construction in the amount of
$145 ,500 .00 . MOTION CARRIED .
It was noted that the project would be funded from funds already received
from the Governor several years ago.
d . Discussion to establish a landlord ordinance
Alderman Stroud related that the City had received compliments from a
resident of Sunnyside regarding accomp li shments achieved from the
nuisance and abatement ordinance . He stated that while the Ordinance was
controversial, it passed and is working well for the City. He stated
that establishing a landlord ordinance is one more piece of the puzzle.
He asked that Kevin Smith and Mike Wilson from the Landlord's Association
come forward to be answer questions. He then related that the ordinance
would require landlords to register all properties rented or leased
within the City of Jacksonville. He stated that he believes such an
ordinance would improve the quality of housing .
Alderman Smith asked for concurrence that the Landlord's Association is
in full support .
4
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 7 , 2010
7 :00 P.M . -7:33 P .M.
Kevin Smith explained that the idea has been informally discussed and a
need was recognized, but the Landlord's Association, as a whole, has not
reviewed the material being presented . He added that there are a few
points that they have questions about. He stated that they can see the
need for the police to have a way t o f i nd out who lives in a hous e and a
way to be able to contact the owne r. He stated t hat is what they had in
mind, adding that they would like the City Counci l to consider those
needs .
Al derman Stroud noted that orig i nally it
requ i re two ordinances . He exp l ained that
one ordi nance proposal , which is why Mr.
material presented tonight.
was thought that it would
he forwarded the ma t erial in
Smith is unf ami l iar with the
Mi k e Wilson stated that the Landlord 's Associ a t i on wi ll have its first
meeting of the year next week and the particul a r s wou ld be discussed . He
noted that the material being presented was p ul l ed f rom othe r cit i es
across the United States that a r e having the same types of problems as
Jacksonville. He stated that it basically addresses issues involving
crimes and maintenance, offering qua l ity across the board i n terms of
landlords. He noted that the ordinance addressed the various si t uations
invo l ving loca l and long distance landlords. He then noted the
requirement that a l l properties would require a written lease and the
screening of tenants . He stated that he feels t he proposal is common in
most cities . He related that con sideration wou l d have to be g i ven as to
what would be best for the City of Jacksonvil l e regarding i t s goal with
the nuisance and a b atement ordinance . He added t hat if there is a level
playing field for all l andlords it will increase mainte nance and property
values. He reiterated that t he Landlord's Association has n ot had an
opportunity to d i scuss thi s yet, adding that he is unaware of wh at the
Association wou l d agree to . He t h en answe red that the n e x t meet i ng will
be next Thursday, 4:00 p .m . at the Library.
Alderman Smith requested that fol l owing the meet i ng , the Associat ion
return to the Ci ty Council with recomme n dations.
Discussion ensued and Alderman S t roud noted that the Ci ty of L ittle Ro c k
has been working on a similar o r d i nance for some time but has not come
forth with one yet.
Mike Wilson n oted that there i s a group that the Lan d l ord 's Association
deals with that performs screening . He s t ated that the Landlord 's
Association recommends this procedu r e to i ts members . He then added that
he feels it offers a tool to l aw e n forcement .
Mayor Fletcher offered that better policing perfor med by the Landlord 's
Association coupl ed with the proper tools from t he Ci ty wou l d be a more
ideal situation.
5
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 7, 2010
7 :00 P.M. - 7 :33 P.M.
Mike Wilson stated that this proposal would make all landlords equally
accountable for their own properties.
Alderman Sansing pointed out that during the last census it wa s
determined that Jacksonvi l le is approximately 50% rental .
Mike Wilson stated that in looking at other ci ties , Jacksonville is not
that much higher. He pointed out that if conditions improve it allows
him and other property owners to have greater property values.
Alderman Ferrell stated that it is commendable the Landlord's Association
is taking the initi ative to be self-regulating.
In response to a question from Alderman Smith , Kevin Smith related that
there are approximately 31 members in the Landlord's Association
representing 1, 500 units. He then noted that membership has steadily
been increasing on a monthly basis.
It was noted that the City has Municipal League meetin gs conflicting with
the Landlord Association's meeting. Attendance was encouraged.
Jim Moore, President of the Stonewall Property Owner's Associ ation,
stated that there are approximately 4 7 houses in Stonewa l l that a r e
rental with outside the State owners. He re l ated that these homes are
being managed by local real estate companies.
Alderman Stroud acknowledged that one of the problems is rentals with
owners living outside the State. He related that it has been difficult
to identify the owners for notifica t i o n , adding that the proposed
ordinance would address that i ssue . He stated that the ordinance wou l d
require that out of State owners have a contact person within 15 miles of
the City and has the property registered with Code Enforcement .
APPOINTMENT (S) : BOARD OF ADJUSTMENT
Alderman Smith moved, seconded by Alderman Stroud to approve the
appointment of Leroy Akridge to fill the un-expired term of Mark Perry
with term to expire 2/5/2011 and Joe Cummings to serve a term expiring
2/5/2013 . MOTION CARRIED.
PLANNING COMMISSION
Alderman Elliott moved , seconded by Alderman Smith to approve the
reappointments of Chad Young and Alderman Bill Howard for terms to expire
1/1/2013 and the appointment of Eric McCleary to serve a term expiring
1/1/2013 . MOTION CARRIED with Alderman McCleary abstaining.
PARKS AND RECREATION
Alderman Smith moved, seconded b y Alderman McCleary to approve the
appointment of Mike Traylor to fill the un-expired term of Bobby Altom
with term to expire 5/9/2011 . MOTION CARRIED .
6
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 7, 2010
7 :00 P .M. -7 :33 P.M .
ANNOUNCEMENT(S): Mayor Fletche r noted that the City Council was provided
the approved 20 10 budget including the Cap i tal I mprovement Plan, saying
that it would be a helpful tool throughout the year.
Mr . Tom Baughman called attention to what he felt was an under looked
i tern for revenue consideration, that being tourist in Jacksonville. He
stated that there are att ractions that could bring in tourists, recall in g
that at a former City Council meeting Reed 's Bridge was n ot funded as
requested and he felt the group should have been encouraged to come back .
He stated that the City Council should take into consider~t i on the
different tourist attract ions offered.
Alderman Ray stated that the A&P Commission addressed the Reed 's Bridge
request for funding, relating that they were included in the 2010 budget
that was approved last we ek. He stated that they were offered funds to
continue operations.
Alderman Smith then noted that ove r the years, the City Council has given
Reed 's Bridge a substantial amount of money .
EFFORTS DURING FLOODING
Alderman Ray compl i mented the Police Depart ment for its efforts during
the heavy rains and sub sequential flooding on Valent i ne Road. He
related that several motorists drove off the road and had to be rescued,
adding that other families had to be rescued from their houses . He
stated tha t the Police Department did a good job regarding mutual aid.
Mayor Fletcher stated that the em e rgency service divisions along with the
Street Department were out when most were home enjoying Christmas with
family . He commended their hard work and dedication to provide safety
and rescue . He stated that Fire, Police, and the Street Department go
above and beyond to provide for Jacksonville's citizens .
ADJOURNMENT : Without objection, Mayor Fletcher adjourned the meeting at
approximately 7:33p .m. MOTION CARRIED .
Respectfully,
7
City Council of Jacksonville, Arkansas
1. OPENING PRAYER:
2. ROLL CALL:
3 . PRESENTATION OF
MINUTES:
4. APPROVALS AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
Police Department:
Fire Department:
6. WATER DEPARTMENT:
AGENDA
Regular City Council Meeting
January 21, 2009 7:00p.m.
Regular City Council Meeting
January 7, 2010
Regular City Council Meeting
December 17, 2009
Regular Monthly Report/December
Regular Monthly Report/December
7. WASTEWATER DEPARTMENT:
2009 Annual Report by Mike Simpson
2009 Annual Report by Thea Hughes
8 . FI RE DEPARTMENT:
9 . POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11 . SANITATION DEPARTMENT:
12 . PARKS & REC . DEPT:
13. PLANNING COMMISSION :
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS :
ADJOURNMENT
a . RESOLUTION 639 (#1-2010)
Expressing support and willingness to improve
recreational facilities and seek grant funding assistance
b . RESOLUTION 640 (#2-201 0)
a .
Expressing support and willingness to improve
recreational facilit ies and seek grant funding assistance
ADDITION TO AGENDA:
RESOLUTION 641 (#3-201 0)
Expressing support and willingness to improve
recreation facilities and seek grant funding assistance
ORDINANCE 1397 (#2-1 0) Waiving
competitive bidding laserfiche software ,
setup , and maintenance
b . Request to accept bid Asbestos remova l
and Demolition
c . State of the City by Mayor Fletcher
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 21 , 2010
7:00 P.M . -7:36 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the City of Jacksonvi l le, Arkansas met in Regular
Session on January 21, 2010 at the regular meeting place of the Council.
Alderman Smith delivered the invocation and Mike Wilson, Jr . led a
standing audience in the "Pledge of Allegiance" to the flag.
ROLL CALL : Aldermen: Elliott, Smith, McCleary, Sansing, Ray, Rinker,
Ferrell, St r oud, and Twitty answered roll call . Mayor Fletcher also
answered ROLL CALL declaring a quorum. PRESENT NINE (9 ), ABSENT (1).
Alderman Howard was absent. Mayor Fletcher noted that Paulette Howard is in
the hospital.
Others present for the meet i ng were: City Attorney Robert Bamburg,
Director of Adm i nistration Jim Durham, Fire Chief John Vanderhoof,
Battalion Chief Joe Bratton, Police Chief Gary Sipes, IT Systems
Administrator Barbara Daniel, Assistant Finance Director Ch e r yl Erkel,
Public Works Director Jim Oakley , Human Resource Director Jill Ross, City
Engineer Jay Whisker, CDBG Director Theresa Watson, Parks and Recreation
Director Kristen Griggs, Mrs. Glenda Fletcher, Mrs . Marie Fletcher, Chad
and Jennifer Wentz, Wastewater Superintendent Thea Hughes, Sewer
Commiss i on Chairman Joan Zumwalt, Water Manager Mike Simpson, Water
Commission Chairman Jim Peacock , Mrs . Addie Gibson, Mrs . Nola Ferrell ,
Mr . Jim Moore, Mr . Mike Wilson , interested citizens, and members of the
press .
PRESENTATION OF MINUTES :
Mayor F letcher presented the mi n utes of the regular City Council meeting
of January 7, 2010 for approval and/or correction at the next regularly
scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Ray that the minutes of the
Regular City Council Meeting of 17 December 2009 be APPROVED. MOTION
CARRIED .
CONSENT AGENDA : REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Ray moved,
Monthly Report for
comparisons .
second ed by Alderman Stroud to approve the Regular
December 2009 regarding annual crime statistical
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Ray moved,
Monthly Report for
which reflects a
$497,300 .00.
secon ded by Alderman Stroud to approve the Regu l ar
December 2009 from the Jacksonville Fire Department,
fire loss of $59,700 .00 and a savings total of
ROLL CALL : Aldermen : Elliott , Smith , McCleary , Sansing, Ray, Rinker ,
Ferrell , Stroud , and Twitty voted AYE . MOTION CARRIED .
WATER DEPARTMENT: 2009 Annual Report
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 21, 2010
7 :00 P .M. - 7 :36 P .M .
Water Superintendent Mike Simpson acknowledged h is Water Commissio n
Chairman , Mr . Jim Peacock. He stated that in 2009 the water utility had
zero water quality violat i ons and has had ze r o violation for the past ten
years . He related that in 2010, the Safe Dri nk ing Water Act will become
even more stringent and the utility is working with Central Arkansas
Water to continue to provide the best quality water while continuing to
meet or ex ceed all SDWA standards .
He related that Jacksonville Waterworks has applied for and secured
financing from the Arkansas Natural Resource Commission for up to 25
million do llars in low interest loans, which will be utilize d for
completing major inf r astructure projects that wi ll provide a safe and
plentiful water supply to the City of Jacksonville beyond the year 2050 .
He announced that the ANRC provided financing at an interest rate of
3 .5%, which reflects a savings of 4.4 million dolla rs over the twenty-
year payout.
He related that Jacksonville Wate r works is working to accomplish the
goals set forth in the 2008 Master Plan regarding participation in the
Northbelt Transmi ssion main improvements , coming to Jacksonvi lle from the
Jack Wilson Water Treatment Plant , supplying up to 12 million gallons of
water daily . This project is slated to be completed in 2011 . He related
that Jacksonville Waterworks purchased prope r ty along Highway 107 for t he
future site of the West Area 3 million gallons e leva ted wate r tank, wh ich
will provide improved service to west Jacksonville, including the LRAFB.
He noted that this project will replace a sixty -five year old - 5 million
gallons ground storage tank, allowing for future deve l opment in west
Jacksonv i lle . He explained tha t this project would improve water pressu re
to LRAFB, which will lower their water pumping costs by approximately
$60, 000 .00 annually. He stated that they are working with LRAFB to
procur e participatory funding for this 9.9 million d o l lar project.
He then related that Ja c ksonville Waterworks has secured 1 . 24 mil l ion
gallons per day water allocation from Greers Fer r y Lake through the Mid-
Arkansas Water Alliance, which in the future will be used as a back up
water source. He stated that they are also working d il igently through
their membership with the Lonoke White Public Water Authority to build
infrastructure to incl ude an i ntake structure and water treatment pl ant
with 50 miles of 24" water t ransmission main providing water to
communities further north of Jacksonville.
He rel ated that the utility is loo kin g toward new horizons with an offer
and acceptance of the Sutherland property on We st Main, allowing
Jacksonville Waterworks to consolidate facilities on one centralized
property, with plans to move into the new facility by 2012.
He stated that projects completed in 200 9 include the i nstallation of
12,309 linear feet of pipe , 18 add itional fire hydrants, 45 valves, and
updating 62 existing water services. At t he end of 2009 there were
10,858 water meters including 7 1 new water services.
2
He stated
employees
employees
licenses.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 21 , 2010
7 :00 P.M. - 7 :36 P .M.
that the util i ty currently has a workforce of 36 employees; 9
are licensed by the Arkansas Department of Health and 3
are currently working toward completion o f their water operator
He then noted remodel ing improvements to the cashier and reception ist
areas, mentioning plans to incorporate the abili ty for customers to on
their Internet site and pay their water bills.
He related that water production was down in 2009 . On June 26, 2009,
they reached their peak demand of the year with 5.9 million gallons below
last year 's demand of 6. 7 million on the same day in 2008. Wa ter
production for 2009 was 13 billion gal l ons, a 12 .8% decrease from the
previous year . Average 2009 daily f low is 3.6 mi llion gallons .
Mayor Fl etcher commended the progress of both utilities, recalling that
in the early 70 's the City was faced with water and sewer difficulties.
He noted that during that time most of the City 's water was well water .
He stated that with the creation of both Commissions, the City has well
advanced . He ex t ended appreciation to the Water Commission and uti lity .
WASTEWATER DEPARTMENT : 2009 Annual Report
Wastewater General Manager Thea Hughes recognized her Sewer Commission
Chairman Joan Zumwalt and Administrative Operat ion s Manager Sam Zehtaban .
She related that it was a difficult year with uncommon amounts of rain,
but added that the utility completed its 14th consecutive year with zero
treatment p lant permit violations. She stated that the uti l ity received
the 2009 Arkansas Wate r Environment Association Safety Award for cities
ove r 20 , 000 to acknowledge t he i r sa fe ty program and record . She then
added that they also received EP A's 2009 P2 Ch al lenge Award to
acknowledge their pretreatment program's work wi th local i ndustries .
She related that 87 i n c hes of ra i n was recorded at the Plant,
successfully treat i ng 2, 7 58, 711 ,000 gallon s of wastewater . Accepting
5 ,472,000 gallons of leachate water from Two Pine Landfill, and performed
610 restaurant in spe c t ions for proper g r ease t rap usage. She stated t ha t
the uti lity passed all annual inspe ctions by ADEQ and all industries are
in compliance with their discharge permits.
She stated that r e hab continues to be their main focus since EPA closed
the adminis tra tiv e order in 2004, requesting that the utility continue
rehabilitation of exis ting lines to el i mina te overflowing ma nhole s . She
relate d that efforts in 2009 re sul te d in 15,287 rehabilitate d feet of
main line, replaced 11 manho le s, repaired 133 manhole s, and completed 24
spot repairs. Responded to 187 custome r cal l s regarding mai n line s and
service lines, not ing that 3 4 % related to grease . She noted that this is
down from last year 's 49% and sign i ficantly down from the previous year 's
71%. She noted signi f ica nt cost to respond to a grease ca ll , estimating
approximately $595.00 because o f the n eed to use specialized equipment .
In 2009 , that cost equated t o $17,850.00.
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 21 , 201 0
7:00 P.M . - 7 :36 P .M.
She then related that the utility televised 111,257 feet of line for
investigative purposes as well as inspecting 275 private service lines,
adding that 77 property owners made repairs to their service lines in
2009 .
She stated that operating revenue from sewer user fees we re down from the
previous year by approximately 1 .75 % due to a continue d decrease in water
consumption . She noted that this is evidenc e of a three -year trend o f
public water conservation, which is good but i t a l so causes the re v enues
to decline.
She stated that they closed on an 18 million dollar bond issue in
December, which will fund projects in 2010 through 2012 . S he related
that this would incl ude upgrades to the treatme nt plant, new sewer
interceptors , and continued rehabili tation of sewer mains.
Licenses:
Cl ass I Wastewater 1
Class II 3
Class III = 9
Class IV = 4
CDL 1 0
Solid Waste 6
APIA (plumbing) 6
Mayor Fletcher reitera t ed his appr ecia tion for their continued success .
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT :
SANITATION DEPARTMENT :
PARKS & RECREATION: a. RESOLUTION 639 (#1-2010)
A RESOLUTION EXPRESSING SUPPORT AND WILLINGNESS OF THE CITY OF
JACKSONVILLE TO IMPROVE RECREATIONAL FACILITIES FOR THE CITIZENS OF
JACKSONVILLE AND TO SEEK GRANT FUNDING ASSISTANCE FOR PARKS AND
RECREATION DEPARTMENT TO DO SO ; AND, FOR OTHER PURPOSES .
Alderman Elliott moved , seconded by Alderman Stroud to read Resolution
639 (#1-2010). MOTION CARRIED . Whereupon City Attorney Bamburg read the
heading of Resolution 639 (#1-2010) .
Parks and Recreation Director Kristen Griggs explained that they are
applying for three grants; one in the amount of $20,000 .00 for new
playground equipment to r eplace the rocket s lide that has rusted, the
second would be for a new sprinkler system o n field one at Dupree Park,
also for $20,000 .00, and the last is a grant to move forward with a go l f
program , grant amount would be up to $100,000 .00 .
4
CITY OF JACKSONVILLE
REGULAR CITY COUNC I L MEETING
JANUARY 21 , 2010
7 :00 P .M. - 7 :36 P .M.
She explained that the golf program would be a year-round program . She
related that they would do more of the programming while Foxwood would do
the instruction. She stated that havi ng it at t he F oxwood Country Club
would be a way for the City to help them with funding regarding a program
that would offer access to kids who would not otherwise have t hat
oppo rtunity.
Alderman Smith moved , seconded by Alderman McCleary to approve Resolution
639 (#1-2010) in its entirety . MOTION CARRIED .
b . RESOLUTION 640 (#2-2010)
A RESOLUTION EXPRESSING
JACKSONVILLE TO IMPROVE
JACKSONVILLE AND TO SEEK
SUPPORT AND WILLINGNESS OF THE CITY
RECREATIONAL FACILITIES FOR THE CITY
GRANT FUNDING ASSISTANCE FOR PARKS
RECREATION DEPARTMENT TO DO SO ; AND, FOR OTHER PURPOSES .
OF
OF
AND
Alderman Elliott moved , seconded by Alderman McCleary to read Resolution
640 (#2-2010). MOTION CARRIED. Whereupon City Attorney Bamburg read the
heading of Resolution 640 (#2-2010) .
Alderman Stroud moved, seconded by Alderman McCleary to approve
Resolution 640 (#2-2010) in its entirety. MOTION CARRIED.
ADDITION TO AGENDA :
RESOLUTION 641 (#3-2010)
A RESOLUTION EXPRESSING SUPPORT AND WILLINGNESS OF THE CITY OF
JACKSONVILLE TO IMPROVE RECREATIONAL, EDUCATIONAL , AND LEARNING
FACILITIES FOR THE CITIZENS OF JACKSONVILLE AND TO SEEK GRANT FUNDING
ASSISTANCE FOR THE PARKS AND RECREATION DEPARTMENT TO DO SO ; AND, FOR
OTHER PURPOSES .
Alderman Ell iott moved, seconded by Alderman Smith to suspend the rules
and place Resolution 641 (#3-2010) on the agenda. MOTION CARRIED .
Alderman Smith moved , seconded by Alderman Ray to read Resolution 641
(#3-2010). MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Ferrell to approve Resolution
641 (#3-2010) in its entirety . MOTION CARRIED .
Ci t y Atto r ney Bamburg apol o gized for the redundancy of the Resolutions,
expla i ning that each grant application package has to have its own
Res o lution .
GENERAL: a . ORDINANCE 1397 (#2-10)
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURCHASE OF LASERFICHE
SOFTWARE, SETUP, AND MAINTENANCE ; COPIERS, PRINTERS, AND MAINTENANCE FOR
VARIOUS OFFICE EQUIPMENT AND ALL NECESSARY TRAINING FOR CITY EMPLOYEES
AND OFFICES ; DECLARING AN EMERGENCY ; AND, FOR OTHER PURPOSES.
5
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 2 1 , 2010
7 :00 P .M. - 7 :36 P .M.
Assistant Financ e Director Cheryl Erkel stated that this Ordin ance is
part of the continued efforts to move toward the City being "paperless".
She noted that last year the City Counci l passed an ordinance t o
implement the Laserfi sche system and some Departments are operating with
tha t system . She stated that this Ordinance wou ld allow the remaining
Departments to utilize the system.
Alderman Ray moved, seconded by Alderman St r oud to place Ordinan ce 1397
on FIRST READING. ROLL CALL : Aldermen Elliott, Sm i th, McCleary , Sansing ,
Ray , Rinke r, Ferrell , Stroud, and Twitty voted AY E. NAY ( 0) . MOTION
CARRIED . Whereupon City Attorney Bamburg read the headi n g of Or dinance
1397.
Alderman Strou d moved, seconded by Alderman McCleary to APPROVE Ordinance
1 397 on FIRST READING and SUSPEND THE RULES and place Ordi nance 139 7 on
SECOND READING. ROLL CALL : Aldermen Elliott, Smith, McCleary , Sansing,
Ray, Rinker, Ferrell, Stroud, and Twitty voted AYE . NAY ( 0) . MOTION
CARRIED. Whereupon City Atto rne y Bamburg read the heading of Ordi nance
1397 .
Alderman Stroud moved, seconded by Alderman Ferrell to APPROVE Ordinance
1397 on SECOND READING and SUSPEND THE RULES and place Ordinance 1397 on
THIRD and FINAL READ I NG. ROLL CALL: Aldermen El l iott , Smith, McCleary ,
Sansing , Ray, Rinker, Ferrell , Stroud, and Twitty voted AYE. NAY ( 0) .
MOTION CARRIED . Whereupon City Attorney Bamburg read the heading of
Ordinance 1 397 .
Alderman Stroud moved, seconded by Alderman Ferre ll that Ord inance 1397
be APPROVED AND ADOPTED. ROLL CALL : Aldermen Elliott, Smith, McCleary ,
Sa n sing, Ray, Ri n ker, Ferrell, Stroud, and Twitty voted AYE . NAY ( 0) .
MOTION CARRIED .
The emergency clause was dropped from Ordinance 1397 (#2-2010) .
ORDINANCE APPROVED , ADOPTED , AND NUMBERED 1397 THIS 2 1 ST DAY OF JANUARY
2010.
b. Request to accept bid for Asbestos Removal and Demolition
City Engineer Jay Whisker explained that the bid would cover the
condemnations of 2009, noting that originally the Manor House apartments
were goi n g to be proposed as part of this bid but became costs
prohibitive at over $350,000.00. He noted that without the apartment s
there were more bidders, saying that the bid from Lynn Construction at
$45 ,400 .0 0 is the recommended bid . He explained that the low bid of
$19 ,99 5.00 from Youngblood Excavation was for d emol ition only, excluding
asbestos abatement . He stated that he would recommend the bid from Lynn
Construction and then answered that Lynn Construction is a new bidder to
the City . He explained that Lynn Construct i on has mostly been invo l ved
in construction rather than demolition. He stated that Lynn Construction
6
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 21 , 2010
7:00 P .M. - 7 :36 P.M .
is confident they can perform the job, have submitted their bid bond, and
will provide a performance bond. He then answered that Lynn Construction
is licensed for asbestos removal.
Alderman Stroud moved, seconded by Alderman McCleary to reject the low
bid from Youngblood Excavation that did not meet specifications and to
accept the bid from Lynn Construction in the amount of $45 ,400 .00 with
funds to come out of the 2009 budget for demolition and asbestos removal .
MOTION CARRIED .
c . State of the City by Mayor Fletcher
Mayor Fletcher asked Chief Vanderhoof to read a poem he authored,
featured on the inside front cover of the State of the City report. The
poem titled "Stewards of the City" portrays the importance of each
Department's role and the commitment regarding teamwork to successfully
make a first -rate ci t y government. A copy of the poem is on file in the
office of City Clerk.
Mayor Fletcher offered his State of the City report :
This was in no way a typical year in Jacksonville 's history. The year
began with the announcement of Jacksonville 's longest serving mayor Tommy
Swaim retirement effective July 1, 2009 . After 22~ years of endless
sacrifice and dedication to this great city, Mayor Swaim took a much
needed rest to enjoy his family and himself. An election was held in May
to fill the remainder of his term , wi t h a field of six candidates forcing
a run-off in June. I would like to thank the great citizens of
Jacksonv ille for this marvelous opportunity to serve in a most exciting
time.
Some of t he significant events that occurred during 2009 include:
• Open i ng of the new 1 3 , 000 sq . ft. state of the art library at a
cost of $4 million do l lars .
• Groundbreaking of the Joint Education Center in a partnership
between the City of Jacksonville and the Li ttle Rock Air Force Base
at a total cost of approximately $1 5 mil l ion, with an expected
opening of January 2011 .
•
•
Grand opening
Charter School
Groundbreaking
Center.
and ribbon cutt ing of the Jacksonville Lighthouse
-Jacksonville 's newest school in 25 years.
for the new $2 . 8 million Police & Fire Training
• Boundaries were established for the proposed new Jacksonville/North
Pulaski School District with the support of PCSSD, once un i tary
status is achieved.
• North Metro Medical Center redefined its services to be more
financially sound and still provide quality health care to our
community .
• Complete renovation of JFD Station #4.
• $300,000 lighting upgrade at Dupree Park .
7
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 21, 2010
7 :00 P .M. -7 :36 P.M .
Despite the economy that is still trying to recover from the past couple
of years of recession, foreclosures , and high unemployment, t he
opportuniti es for Jacksonville abound . Rather than falling into a mold
that many cities and states are falling into with cutbacks, hiring
freezes, increasing fees and taxes; Jack sonville is moving forward in
economic deve lopment with the hiring of Rickey Hayes of Retail
Attractio n s , LLC, with the expectation of recreating what h e has
successfully done in cities across Oklahoma, especially in his hometown
of Owasso. In his six years there, the City experienced tremendous
growth i n both commercial and residentia l investment. Owasso's sales tax
has more than doubled with the addition of 4.2 million square feet of new
commercial construction at a tota l value of $250 million dollars.
As exciting as the prospects for new retail and commercial growth in
Jacksonville is , that still would pale in light of the possibility of
Jacksonville becoming the new h ome of the Arkansas State Fair and
Livestock Show . In September , Jacksonville jumped out front with a press
con feren ce submitting the first p ublic p r oposal of sixteen for a new
fairground . The excitement that this has c r eated not just here , but
across the State , is overwhelmi ng . The economic impact would be more
than just the ten-days of the State Fair, but with a ma jor complex
consisting of approximately 125,000 square feet, we would have the
opportunity to attract many national meetings , conventions, a n d trade
shows to the area. This would provide year round activities that would
provide jobs as well as entertainment and events for our citizens .
Another great opportunity for our City is the establishment of the
Jackso nville /No rth Pulaski School District that could become a reality in
the very near future . We will be in Federal Court next month in hopes of
and with expectation of un i tary status . With past commitments from the
Pulaski County Special School District to support our separation. We are
confident as well as excited about the future of education in
Jacksonv ille that will rival any system .
Jacksonville opened our first new school since Murrell Tayl or 's
construction in 1981, with the Jacksonville Lighthouse Char te r School
last fall . Groundbreaking and construct i on has begun on the Joint
Education Center that the people of Jacksonville taxed themse l ves $5
million for. This unique partnership and close relat i onship between the
City of Jacksonville and Li ttle Rock Air Force Base is a story t o ld
around the country .
While 2009 was an atypical year; I expect 2010 to be full of changes as
well. In the near future, I expect:
• Construct ion of Police and Fire Classroom/911 Community Center with
a community safe room
• Beautification o f Main , James, and Dup ree intersection to include
new lighti n g and landscaping
• Construction and opening of the Jacksonvi l le Farmer 's Ma r ket
8
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 21, 2010
7 :00 P.M. -7:36 P .M.
• Acquisition and demolition of Manor House Apartments for Parks and
Recreat ion
• Intersect ion improvements at Main Street and Harris Road
• Construction of JFD #5
• Widening of Graham Road
• Emma Street Extension
• Onei da Extension
• Police Bui l ding Constr uc t ion
• Emergency entrance into Tara Mount Subdivision
• Phase 2 of t he Par ks Lighting Project
These events will move Jac ksonville forward f rom wha t I cal l the "City of
Opportunity" to more than just a phrase it wil l become a reality .
Thank you for all owing me to serve this City as your Mayor.
APPOINTMENT(S):
ANNOUNCEMENT ( S) :
ADJOURNMENT: Without objection, Mayor Fletcher adjourned the meeting at
approximately 7 :36p.m . MOTION CARRIED.
Respectfu ll y ,
9
City Counci l Of Jacksonville , Arkansas
AGENDA
Regula r City Council Meeting
February 4 , 20 10 7:00 p.m .
1. OPENING PRAYER:
2. RO LL CALL:
3. PRESENTATION OF
MINUTES:
4 . APPROVALS AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
Engineering Department:
Animal Control:
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8 . FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11 . SANITATION DEPARTMENT:
12. PARKS & REC. DEPT:
13 . PLANNING COMMISSION:
14 . GENERAL:
15. APPOINTMENTS:
16 . ANNOUNCEMENTS:
ADJOURNMEN T
a .
Regu lar City Council Meeting
January 21, 2010
Regu lar City Council Meeting
January 7 , 2010
Regu lar Monthly Report/January
Regu l ar Monthly Report/January
ORDINANCE 1398 (#3-1 0) Waving
competitive bidding for the purchase
of new protective safety boots, ZOLL
ACLS Defibrillator and Autopulse System
RESOLUTION 642 (#4-201 0) Authorizi ng
formation of Economic Development Council
b. PRESENTATION: CodeRED by Jill Mason
ORDI NANCE 1399 (3-2010) Waiving Competitive
Bidding purchase Emergency Notification System
c. Request to increase petty cash ($200.00)
ADDITION TO AGENDA: Purchase two (2)
Surplus Buses
City Offices will be closed February 151h
in observance of President's Day
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 4, 2010
7 :00 P .M. -8:25 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Counci l of the Ci ty of J acksonvi l le, Arkansas met in Regular
Sess i o n on F ebruary 4 , 20 10 at t he r egul a r meeting p l ace of the Counc i l.
Alderman Smith delivered the invocation and Brian Stallard, Nathan Morse,
and JyQule Stevenson of Troop 128 led a standing audience in the "Pledge
of Allegiance" to the flag.
ROLL CALL : Aldermen: Elliott , Smith, McC l eary, Sans i ng , Ray, Rinker,
Ferrell, Stroud, and Howard answered roll call . Mayor Fletcher also
answered ROLL CALL declaring a quorum. PRESENT NINE (9 ), ABSENT (1).
Alderman Twitty was absent.
Others present for the me e ting were : City Attorney Robert Bamburg,
Director of Administration Jim Durham, Fire Chief John Vanderhoof, Police
Chief Gary Sipes, Assistant Finance Director Cheryl Erkel , Public Works
Director Jim Oakley, Human Resource Director Jill Ross, City Engineer Jay
Whiske r , CDBG Director Theresa Wa tson , Pa r ks and Recreation Director
Kristen Gr i ggs , Mrs . Glenda Fle t cher, Mrs. Marie Fletcher, Mrs. Add ie
Gibson, Mrs. Nola Ferrell, Mr. Ivo r y Tillman, Mr . Rizzell Aa r on, Mr . J i m
Moore, Mr . Mike Wilson, Mr . Larry Smith, interested citizens, and members
of the press .
PRESENTATION OF MINUTES :
Mayor Fletcher presented the minutes of the regular City Council meeting
of January 21, 2010 for approval and/or co r rection at the next regularly
scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES :
Alderman Smith moved , seconded by Alderman Stroud that the minutes of the
Regular City Council Meeting of 7 January 2010 be APPROVED. MOTION
CARRIED .
CONSENT AGENDA : REGULAR MONTHLY REPORT/ENGINEERING DEPARTMENT
Alderman Ellio tt mo ved , seconded by Alderman Ray t o approv e the Regular
Monthly Report for January 2010 .
PERMITS/LICENSE ISSUED
Building Permits
Business License
UNSIGHTLY & UNSANITARY
Grass Letters
Property Mowed
Trash Letters
15
15
0
0
33
Trash Re moval 2
Property Maint . Letters 35
Cost $ 731 .45
INSPECTIONS PREFORMED
Building Inspections
El e ctrical
Plumbing
HVACR
VEHICLES
No t ice of Noncompliance
Towed
CONDEMNATIONS
S tructura l Maint. Letter
S t ructural repairs made
Demolitions
1
26
28
36
20
10
2
0
0
0
CITATIONS
Debris & open storage
Property maintenance
0
0
WARRANTS
Arrest
Search
CITY OF JACKSONVILLE
REGULAR CITY COUNCI L MEETING
FEBRUARY 4 , 20 1 0
7:00 P .M. -8:25 P .M.
0
0
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Elliott moved , seconded by Alder man Ray to approve the Regular
Monthly Animal Control Report for Jan uary 2010 . Said report reflects:
ADOPTION/F I NES : $2 ,630.00
CONTRIBUTIONS: $ 10.00
TOTAL: $2,640.00
ROLL CALL : Aldermen : Elliott, Smith , McCleary, Sansing, Ray, Rinker,
Ferrell , Stroud , and Howard voted AYE. MOTION CARRIED .
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT : ORDINANCE 1398 (#3 -10)
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURCHASE OF NEW
PROTECTIVE SAFETY BOOTS AND AN ADDITIONAL ZOLL ACLS MANUAL DEFIBRILLATOR
AND AUTOPULSE SYSTEM, TOGETHER WITH RELATED EQUIPMENT FOR THE
JACKSONVILLE FIRE DE PARTMENT; DECLARING AN EMERGENCY ; AND , FOR OTHER
PURPOSES.
Chief John Vanderhoof informed the City Council that presently the
firefighters are wearing 50 's technology type rubber boots, which have
proven to be exerting if worn for a lengthy period. He expla i ned that
the new boots are leather and are the state of the art technology. He
noted that through this process they have already purchased new he l mets ,
turnouts, air packs, and facemasks, adding that this would complete their
protective equipmen t phase fo r the firemen.
Alderman Elliott moved , seconded by Alderman Sm i th to place Ordinance
139 8 on FIRST READING . ROLL CALL : Aldermen Elliott, Smith , McCleary ,
San sing, Ray, Rinker, Fer r ell, Stroud , and Howard voted AYE . NAY ( 0) .
MOTION CARRIED. Whereupon City Attorney Bamburg read t he h eading of
Ordinance 1 398.
Alderman Stroud moved, seconded by Alderman McCleary to APPROVE Ordinance
1398 on FIRST READING and to suspend the rules and place Ordin ance 1398
on SECOND READING. ROLL CALL : Aldermen Elliott, Smith , McCleary,
Sansing I Ray r Rinker I Ferrell I Stroud, and Howard v oted AYE . NAY ( 0) .
MOTION CARRIED . Whereupon City Attorney Bamburg read the heading of
Ordinance 1398.
2
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 4, 2010
7 :00 P .M. -8 :25 P .M.
Alderman Stroud moved, seconded by Alderman Ray to APPROVE Ordinance 1398
on SECOND READING and further suspend the rules and place Ordinance 1398
on THIRD AND FINAL READING . ROLL CALL : Aldermen Elliott, Smith,
McCleary, Sansing, Ray, Rinker , Ferrell, Stroud, and Howard voted AYE.
NAY ( 0) . MOTION CARRIED . Whereupon City Attorney Bamburg read the
heading of Ordinance 1398 .
Alderman Stroud moved, seconded by Alderman Ferrell that Ordinance 1398
be APPROVED AND ADOPTED . ROLL CALL : Aldermen Elliott, Smith, McC leary,
Sansing, Ray , Rinker , Ferr ell , Stroud, and Howard voted AYE . NAY ( 0) .
MOTION CARRIED .
ORDINANCE APPROVED , ADOPTED, AND NUMBERED 1398 THIS 4 th DAY OF FEBRUARY
2010. The emergency clause was dropped from Ordinance 1398 .
POLICE DEPARTMENT :
STREET DEPARTMENT:
SANITATION DEPARTMENT :
PARKS & RECREATION :
GENERAL: a . RESOLUTION 642 (#4-10)
A RESOLUTION AUTHORIZING THE FORMATION OF THE JACKSONVILLE
DEVELOPMENT COUNCIL ; APPOINTMENTS OF THE INITIAL CHAIR AND
MEMBERS ; AND , FOR OTHER PURPOSES .
ECONOMIC
COUNCIL
Mayor Fletcher explained that the Economic Development Council would work
toward the acquisition o f property a l ong the I-440/Wooten Road area. He
stated that this a rea is known to be the locatio n that the State Fair may
r elocate to, adding that whe ther the Fair relocates or not, it is felt
that it is in the best interest of the City for the Eco nomi c Development
Council to obtain the property .
Alderman Smith move d , seconded by Alderman Sansing to read Resolution 642
(#4-10). MOTION CARRIED. Whereupon City Attorney Bamburg read the
heading of Resolution 642 (#4-10)
Alderman Stroud moved, seconded by Alderman Sansing to approve Resolution
642 (#4-10) in its entirety . MOTION CARRIED .
b . PRESENTATION: CodeRED by Jill Mason
Repres e ntative Jill Mason of the Emergency Communications Network CodeRED
offered a P owe rPoint presentation to the City Council, explaining that
CodeRED would be a service that would all ow City offices to launch calls
dealing with emergency situations that are life threatening or property
damaging to citizens. She cited the use of the system regarding missing
c hi ldre n alerts.
She reviewed the CodeRED weather warning s ys tem, explaining that the
system is linked to the National Weather Service. She stated that with in
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 4 , 2010
7:00 P.M. -8:25 P .M.
seconds of a warn i ng being issued , the c i t iz ens of Jacksonvi l le would be
notified by landline and cell phone . She added that the warning to
ci tizens would "literally" be before the televised or radio alert.
She explained the various ways data is captured to b u i ld a database . She
demonstrated the software and explained how citizens can easily use the
enrollment system to sign up and choose the type of weather warning
alerts they would want to be not i fied of . She related that citizens can
also receive text and email alerts as well as landline a nd cel l phone
regarding weather alerts, reaching thousands of citizens in minutes.
She expla i ned that the software offers options for setup jobs tha t would
be involved when any emergency situation is launche d . She stated that
the software is very sophisticated offering variou s options o f design for
the setup . She noted that the system i s icon dri ven, making it very easy
and user friendly . She related that messages could be launched by
authorized users via telephone or Internet, from anywhere anytime . S h e
stated that contact groups can be established regarding specific jobs for
CodeRED .
She then demonstrated an emergency contact group ca ll consisting of the
City Council members and several De partment Heads that we r e in the
audience. She recorded a test message and had it d elivered to the target
group on their cell phones. Cell phones in the target group rang
simultaneously. She related that patented technology is used to ensure
messages are delivered in thei r entirety wh ethe r the c all is picked up
live by a person or an answe ring device . She added that the
identification of caller ID would say "Emergency Notification". She then
explained the mapping technology that can also be used in several way s
when messages need t o be geographically targeted, dependi ng on the
demands of the emergency situation . She stated that ca lls can also be
launched by street, which is often a favorite of public works and ut i lity
companies. She then demonstrated the mapping software and the ease of
use to design targeted areas. Sh e reviewed the vari ous types of
databases and how they can be listed or grouped to establ i sh job
priorities. She noted that the databases me et FEMA criteria for
reimbursement in situations that are declared a disaster .
She noted all the entities in Arkansas that are implementing the sys tem,
adding that many cities are replacing the ir warning sirens wi th the
CodeRED system. She stated t hat the system also provides statistical
information that can be useful in determining the effectiveness of the
job launched. She related that five passwords would be assigned and
those passwords can be issued as the City determines needs .
She recommended, given the size of Jacksonville, a 50,000 annual minute
plan would be sufficient; averaging it to be about 100 ,000 -30 second
calls. She explained that i n high stress events i t i s recommended by
psychologist that alerts not be issued that are longer than 30
4
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 4 , 2010
7 :00 P.M . -8 :25 P .M.
seconds . She sta t ed that CodeRED always offers 2 to 3 times more minutes
to ensure communi ty needs . She added t hat they also have an unlimited
plan for emergency calls or the 50 , 000-minute bank. She stated that an
emergency call is considered anything tha t is l i f e threateni ng or
property damaging. She stated that she would recommend the minute bank,
exp l aining that once the City dete r mines how much the system is used, t h e
pl an can be change d at anytime. She cited a situa tion with Hot Springs
who changed their protocol and a llowe d the Sanitation Department to use
the system so they c hanged their plan . She stated that for an additional
$2 , 500 . 00 Hot Springs was given another 1, 200 minutes . She stat ed that
if a ci ty were to run out o f minu te s the Company would automatically
replenish 1 0% of the minutes , which i s more practical for city budgets .
She noted that other companies who outsource can only offer the unlimited
p l an . She then answered that CodeRED would perform an "all call "
informing citi zens how to sign up for ale rts o n the website enro l lment
page. She noted that the weather alert and the Co deRED numbers would be
different numbers . She then explained that two days following completion
of the initia l database being setup, they will verify numbers to increase
the connection rate. Sh e related t hat dat a is regularly checked t o
maintain the integrity of the database and the syste m .
Mayor Fletcher noted the impo rtance of communication regarding efforts to
run a ny city e f ficie nt ly , adding t hat the safety issue i s very
attr active . He re l a ted that in speaking with other cities, they have
raved about the system . He related an in c ident wi t h a child that had
gotten off a school bus at the wrong stop , adding that this system would
have been effe ctive in that and simi l ar situations . He noted oth er
issues such as the schoo l desegregation and the census where the system
cou ld be used to benefit Jacksonville .
Ms . Mason referred to their website regarding stats that support the
number of missing children that have been found quickly through CodeRED.
In response to a q uestion from Jim Moore , Mayor Fletcher related t h at
citizen information for the database will be obtai n ed through several
methods , adding that there is a computer at the City library that could
be used to enroll .
Ms. Mason offered that the en r ollment page could be printed off the
website and offered by the City t o have citizens fill out t h ei r
information and then i t could be enter ed into the database. She related
the company would ass i st with banners , logos, and press r e l eases .
Mayor Fletch er noted a circumstance regarding a fai l ed siren alert ,
exp l aining tha t as the City grows it would probab l y be less expensive to
have CodeRED than t o purchase and maintain the sirens. He then noted
that the sirens are not effective for citizens to hear indoors .
5
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 4, 2010
7:00 P .M. -8:25 P.M.
In response to a request from Alderman Stroud, Ms. Mason stated that the
cost of the CodeRED system would be $14,437.00 prorated for thi s year,
but the annual contract would be $15,000.00. She then explained that the
second system (weather alert) is given a discount of $7,500. 00, making
the total annual contract $22,500.00. She reminded the City Council that
weather warnings are unlimited with no minute ban k . She stated that all
technology changes are provided at no costs . She then answered that the
system could be operational in a couple of weeks, explaining that the
biggest part is the 911 data that would be provided by the City. She
stated that the system is all web based so there i s no maintenance fees.
Alderman Stroud stated that communication and safety is paramount to the
City, relating his support if this can be funded .
Mayor Fletcher related discussions with Finance Director Paul Mushrush,
explaining that this item can be funded through the Contingency Fund.
Alderman Ray moved, seconded by Alderman Stroud to suspend the rules and
place Ordinance 1399 (#4-10) on the agenda . MOTION CARRIED.
ADDITION TO AGENDA: ORDINANCE 1399 (#4-10)
AN ORDINANCE WAIVING COMPETITIVE BIDDING OF THE PURCHASE OF CITIZEN
EMERGENCY NOTIFICATION SYSTEM SERVICES; FOR VARIOUS TRAINING AND ACCESS
FOR KEY CITY REPRESENTATIVES ; DECLARING AN EMERGENCY; AND, FOR OTHER
PURPOSES.
Alderman Ray moved, seconded by Alderman Rinker to place Ordinance 1399
on FIRST READING . ROLL CALL: Aldermen Elliott, Smith, McCleary , Sansing,
Ray, Rinker, Ferrell, Stroud, and Howa r d voted AYE . NAY ( 0) . MOTION
CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance
1399.
Alderman Stroud moved, seconded by Alderman Howard to APPROVE Ordinance
1399 on FIRST READING and suspend the rules and place Ordinance 1399 on
SECOND READING. ROLL CALL: Aldermen Elliott, Smith, McCleary, Sansing,
Ray, Rinker, Ferrell, Stroud, and Howard voted AYE . NAY ( 0) • MOTION
CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance
1399 .
Alderman Stroud moved, seconded by Al derman Ray to APPROVE Ordinance 1399
on SECOND READING and further suspend the rules and place Ordinance 1399
on THIRD AND FINAL READING. ROLL CALL : Aldermen E l liott, Smith,
McCleary, Sansing , Ray, Rinker, Ferrell, Stroud, and Howard voted AYE.
NAY ( 0) MOTION CARRIED. Whereupon City Attorney Bamburg read the
h e ading o f Ordinance 1399.
6
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 4, 2010
7:00 P .M. - 8 :25 P.M.
Alderman Stroud moved,
APPROVED AND ADOPTED .
Sansing, Ray, Rinker,
MOTION CARRIED.
seconded by Alderman Ray that Ordinance 1399 be
ROLL CALL : Aldermen Elliott, Smith , McCleary,
Ferrell, Stroud , and Howard voted AYE. NAY ( 0) .
Alderman Ray moved , seconded by Alderman McCleary that the EMERGENCY
CLAUSE be approved and adopted. ROLL CALL : Aldermen Elliott, Smith,
McCleary,
NAY (0).
Sansing, Ray , Rinker,
MOTION CARRIED.
Ferrell, Stroud, and Howa rd voted AY E.
ORDINANCE APPROVED , ADOPTED, AND NUMBERED 1399 THIS 4th DAY OF FEBRUARY
2010.
c . Request to increase petty cash ($200.00) for the Engineering
Department
Assistant Fi nance Director Cheryl Erkel explai ned that the Engineering
Department will be purchasing a cash register for use in their
Department , which is why the Finance Depa rtment is requesting an increase
of $200.00 for the Petty Cash Fund .
Alderman Smith moved, seconded by Alderman Ray to
increase in the Petty Cash Fund to be disbursed
Department. MOTION CARRIED .
ADDITION TO AGENDA :
approve a $200 .00
to the Engineering
At the request of Mayor Fletcher, Police Chief Gary Sipes explained to
the City Council that he had been contacted by the Federa l Surplus
agency, who related they had s ix buses that were used by the Forestry
Service regarding tours. He related that the buses are in very good
shape , offering that a purchase of the buses might be advantageous for
the Parks and Recreation Department. He then noted that the buses are
handicap accessible with a ramp.
Mayor Fletcher noted that he had
transportation for the handicapped.
buses woul d be useful .
been working to obtain intercity
He noted that handicap accessible
At Mayor Fletcher's request , Mr . David Krenn informed the City Council
that Delaware North Corporation is planning t o bring the Memphis Flea
Market to Jacksonville beginning the second week of April on a trial
basis.
Mayor Fletcher noted that it would be located in the "old Wal-Mart
bui lding".
Mr . Krenn noted that the buses would be perfect for this opportunity ,
explaining that there are only 400 parking spaces at the building. He
added that the school stadium parking would additionally be utilized for
overflow parking . He stated that a n offer fo r bus service from the
7
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 4, 2010
7 :00 P .M. -8:25 P .M.
City would be considered good will toward the Memphis Flea Market in
Jacksonville. He clarified that the Market would be once monthly with
two shows in November. He then answered that the Flea Market was
previously hosted by Little Rock at the Expo Cent er .
Discussion ensued regarding additional opportunities that wou ld be
possible through t his venture .
Mr. Krenn reiterated that it is being proposed for Jacksonville on a
trial basis, with hopes for being permanent in Jacksonville.
Mayor Fletcher stated that he feels the buses would pay for themselves
very quickly. He noted another circumstance regarding parking at the
Wing Ding Festival that could have been helped through the use of shuttle
transportation . He noted that t he buses wou ld cost $3 ,000.00 each.
Chief Sipes noted that there are trailers that go with the buses for a
price of $2,500.00 each.
Alderman Elliott moved , seconded by Alderman Stroud to suspend the rules
and place purchase of two buses on the agenda. MOTION CARRIED .
Alderman Ray moved, seconded by Alderman Smith to purchase two buses at a
cost of $3 ,000.00 each with funds to be taken from the Contingency Fund .
MOTION CARRIED .
APPOINTMENT (S) ;
ANNOUNCEMENT(S): Mayor Fletcher announced that the Senior Citizen Roast
Eve nt will be held February 25th beginning at 6 :00 p .m. He then
ann ounced that the Annual Jo int Planning Meet i ng will be held February
23~ from 4 :00 p.m . to 7:00p .m.
ADJOURNMENT: Without objection, Mayor Fletcher adjour ned the meeting at
approximately 8:25 p.m . MOTION CARRIED .
8
City Council Of Jacksonville , Arkansas
AGENDA
Regular City Council Meeting
February 18 , 2010 7:00p.m.
1. OPENING PRAYER:
2 . ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVALS AND/OR
CORRECTION OF MINUTES:
5 . CONSENT AGENDA:
Police Department:
Fire Department:
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
,......._ 8 . FIRE DEPARTMENT:
9 . POLICE DEPARTMENT:
10. STRE ET DEPARTMENT:
11 . SANITATION DEPARTMENT:
12. PARKS & REC . DEPT:
13. PLANNING COMMISSION :
14. GENERAL:
15 . APPOINTMENTS :
16 . ANNOUN C EMENTS:
ADJOURNME NT
a .
b .
c .
Regular City Council Meeting
February 4 , 2010
Regular City Council Meeting
January 21 , 2010
Regular Monthly Report/January
Police Chief Gary Sipes
Regular Monthly Report/January
Fire Chief John Vanderhoof
ORDINANCE 1400 (#5-2010)
Creating JMC § 18 .1 8 (Planned Unit
Developme nts)
RESOLUTION 643 (#5-20 1 0)
Expressing willingness to util ize
F e deral-Aid funds for implementation
of the West Main Street, Harris Road,
Jacksonville Cutoff intersection
Improvements
RESOLUTION 644 (#6-2010)
E x pressing the agreement and approval
of the City of Jacksonville to purchase
Lot 96 , Tara Mount Subd ivision f or the
purpose of an emergency ingress/e gress
easement
Request to accept bid : Asbestos Abatement
Annu a l Planning Meet ing at Community
C e nter on February 23rd 4 :00-7 :0 0 p .m .
CITY OF JACKSONVILLE
REGULAR CITY COUNCI L MEETING
FEBRUARY 18, 2010
7 :00 P.M . -7:21 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville , Arkansas met in Regular
Se ssion on February 18, 2010 at the regular meeting place of the Council .
Alderman Smith de l ivered the invocation and Nick Whisker led a standing
audience in the "Pledge of Allegia nce u to the fl ag.
ROLL CALL : Aldermen : Elliott, Smith, McCleary , Sansing , Ray, Rinker ,
Ferrell, Stroud , Twitty, and Howard answered roll call. Mayor Fletcher
also answe r ed ROLL CAL L declaring a quorum. PRESENT TEN (10), ABSENT (0).
Others present for the meeting were : City Attorney Robert Bamburg ,
Director of Administration Jim Durham, Police Chief Gary Sipes , Finance
Direct or Paul Mushru sh, Systems Administrator Barbara Da n ie l, Assistant
Finance Director Cheryl Erkel, Public Works Director Jim Oakley, Human
Resource Director Jill Ross, Ci ty Engineer Jay Wh i sker, Nick Whisker,
CDBG Director Theresa Watson , Parks and Recrea t ion Director Kristen
Griggs, Mr s . Glenda Fletcher, Mrs . Marie Fletcher, Mrs. Addie Gibson , Mr .
Jim Moore, Mr. & Mrs . Dickie Penn , Mr. Larry Smith , interes t ed citizens ,
and members of t h e press .
PRESENTATION OF MINUTES:
Mayor Fletcher presented the minutes of the regular City Council meeting
of February 4 , 20 1 0 for approval and/or correction at the n ext r egular l y
scheduled Ci ty Co unci l meeting .
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Stroud that the minutes of the
Regular City Council Meeting of 21 January 2010 be APPROVED . MOTION
CARRIED .
CONSENT AGENDA : REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Ray moved,
Monthly Report f or
comparisons .
seconded by Al derman Stroud to approve the Regular
January 2010 regarding annual crime statistical
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Ray moved ,
Monthly Report f o r
which reflects a
$1 7 8,000 .00.
seconded by Alderman Stroud to approve the Regular
January 20 1 0 from the Jacksonville Fire Department,
fire loss of $32,000.00 and a savings t otal o f
ROLL CALL : Aldermen : Elliott, Smith, McCleary, Sansing, Ray, Rinker,
Ferrell, Stroud, Twitty , and Howard voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT :
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT :
SANITATION DEPARTMENT :
1
PARKS & RECREATION :
CITY OF JACKSONVILLE
REGULAR CITY COUNCI L MEETING
FEBRUARY 18 , 2010
7 :00 P .M. - 7 :21 P.M.
PLANNING COMMISSION : ORDINANCE 1400 (#5-10)
AN ORDINANCE CREATING JMC §18 .18 (PLANNED UNIT DEVELOPMENTS); DECLARING
AN EMERGENCY ; AND, FOR OTHER PURPOSES.
City Engineer Whisker explained that Ordinance 1400 would add another
zoning tool to the zoning ordinances for the City . He related that this
Ordinance would address unique situations that could not fit under
conventional zonings. He stated that this would allow the Planning
Commission greater flexibility regarding smaller lots with adjusting
green spaces ln other areas instead of parks. He stated that the
Ordinance was patterned from other cities with similar ordinances . He
stated that the Ordinance would offer an allowance of eight (8) homes per
acre and 20% open space unless the development is multi-story .
Alderman Stroud moved, seconded by Alderman Howard to place Ordinance
1400 on FIRST READING . ROLL CALL: Aldermen Elliott, Smith, McCleary,
Sansing, Ray, Rinker, Ferrell, Stroud, Tw i tty, and Howard voted AYE. NAY
(0). MOTION CARRIED . Whereupon City Attorney Bamburg read the heading
of Ord inance 1400.
Alderman Stroud moved,
1400 on FIRST READING
on SECOND READING .
Sansing, Ray, Rinker,
(0). MOTION CARRIED .
of Ordinance 1400 .
seconded by Alderman McCleary to APPROVE Ordinance
and to suspend the rules and place Ordinance 1400
ROLL CALL : Aldermen Elliott, Smith, McCleary,
Ferrell, Stroud, Twitty , and Howard voted AYE. NAY
Whereupon City Attorney Bamburg read the heading
Alderman Stroud moved, seconded by Alderman Ray to APPROVE Ordinance 1400
on SECOND READING and further suspend the rules and place Ordinance 1400
on THIRD AND FINAL READING . ROLL CALL : Aldermen Elliott, Smith,
McCleary, Sansing, Ray, Rinker,
AYE. NAY (0). MOTION CARRIED.
heading of Ordinance 1400.
Ferrell, Stroud, Tw itty, a nd Howard voted
Whereupon City Attorney Bamburg read the
seconded by Alderman Ray that Ordinance 1400 be
ROLL CALL: Aldermen Ellio tt, Smith, McC leary,
Ferrell, Stroud, Twitty, and Howard voted AYE. NAY
Alderman Stroud moved,
APPROVED AND ADOPTED .
Sansing, Ray, Rinker,
( 0) . MOTION CARRIED .
Alderman Ray moved, seconded by Alderman Smith that the EMERGENCY CLAUSE
be approved and attached to Ordinance 1400. ROLL CALL : Aldermen Elliott,
Smith, McCleary, Sansing , Ray, Rinker, Fer rell, Stroud, Twitty, and
Howard voted AYE. NAY (0). MOTION CARRIED .
ORDINANCE APPROVED , ADOPTED , AND NUMBERED 1400 THIS 18th DAY OF FEBRUARY
2010.
2
GENERAL : a. RESOLUTION 643 (#5-10)
CITY OF JACKSONVILLE
REGULAR CITY COUNCI L MEETING
FEBRUARY 18, 2010
7 :00 P .M. -7 :21 P .M.
A RESOLUTION EXPRESSING THE WILLINGNESS OF THE CI TY OF JACKSONVILLE TO
UTILIZE FEDERAL-AID FUNDS FOR IMPLEMENTATION OF THE WEST MAIN STREET,
HARRIS ROAD, JACKSONVILLE CUTOFF INTERSECTION IMPROVEMENTS ; AND , FOR
OTHER PURPOSES .
Alderman Elliott moved , seconded by Alder man Smith to read Resolution 643
(#5-10) .
City Engineer Whisker related t h at Resolution 643 allows the City to
enter into agreement with Metroplan and the Highway Departme n t because
the City will receive Federal funds to perform the design and
construction. He answered that there would be a study to determi ne if a
roundabout or traffic signalization would be best . He added that it is
hoped the project wi l l be completed in time fo r school next year .
At this time MOTION CARRIED . Whereupon City Attorney Bamburg read the
heading of Resolution 643 (#5-10)
Alderman Ray moved, s econded by Alderman Sansing to approve Resolution
643 (#5-10) in its entirety . MOTION CARRIED .
b. RESOLUTION 644(#6-1 0)
A RESOLUTION EXPRESSING THE AGREEMENT AND APPROVAL OF THE CITY OF
JACKSONVILLE TO PURCHASE LOT 96, TARA MOUNT SUBDIVISION, CITY OF
JACKSONVILLE, ARKANSAS, FOR THE PURPOSE OF AN EMERGENCY INGRESS/EGRESS
EASEMENT AND OTHER PUBLIC PURPOSES FOR RESIDENTS OF THE AREA ; AND, FOR
OTHER PURPOSES.
Director of Administration Jim Durham noted that it was brought forth by
Public Works Director Jim Oakley that twice this year the residents of
Tara Mount were completely cut -off from Police and Fire protection due to
area f l ooding . He explained that the lot was originally listed for
$27 ,000.00 and the appraisal came in at $27,000.00, adding that he
suggested a lower offer and the Mayor was able to secure a price of
$19 ,900.00 . He related that there would be a compact ed gravel drive with
a gate , explaining that the gate would be opened f or residential use when
the other road i s fl ooded. He stated that th i s is not meant to change
the fundamental design of the neighborhood. He then of f ered t hat as
other areas develop with alternate access this easement could be closed
and t he lot should be able to be sold for at least the same price it was
purchased .
Alderman Stroud moved, seconded by Alderman Smith to read Resolution 644
(#6-10). MOTION CARRIED. Whereupon City Attorney Bamburg read the
heading of Resolu tion 6 4 4 (#6-1 0)
Alderman Ray moved, s econded by Alderman McCleary to approve Res o lution
644 (#6-10) in its en t irety . MOTION CARRIED.
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 18 , 2010
7 :00 P.M. - 7 :21 P .M.
c . Request to accept bid for Asbestos Abatement
Alderman Elliott moved , seconded by Alderman Smith to approve the low bid
from Snyder Environmental in the amount of $146,800.00 with funds to be
drawn from the Capital Improvement Fund .
Mayor Fletcher re l ated that this is the as b estos abatement project for
the Manor House Apa r tments adjacent to Dupree Park . He stated that t he
next phase of t h e project would be to advertise bids for demo lition.
At this time MOTION CARRIED .
APPOINTMENT (S) :
ANNOUNCEMENT(S): Mayor Fletcher announced that the Annual Planning
Meeting would be held February 23rd from 4 :00 t o 7 :00 p .m. at the
Community Center . He related that Richard Magee from Metroplan wou ld
facilitate the meeting . He encouraged the Al derman and Planning
Commissioners to attend.
Alderman Stroud noted that this would be the t hird annual meeting
conducted by the Ci ty . He stated that p r ev i ous me etings had developed
more into a "wish list", adding that this was not the purpos e of the
annual meeting . He stated that the Ordinance was designed to actually
promote and accomplish some planning. He stated tha t currently we need
to have the City Council members, Planning Commissioners, and Department
Directors to address problems in the City . He cited the problem of the
General Fund augmenting the garbage fund by approximate l y ~ million
dollars annually. He then cited that the ambulance service is also being
augmented by approximately ~million dollars annually . He explained that
these problems will n eed to be addressed by the City Council . He then
c i ted problems with zonings being rapidly changed through Planning
Commission requests . He stated that if this year the annual planning
meeting proves to continually be less productive than designed, he will
recommend that the manda te to meet annually be abolished.
BOAT RAMPS
Public Works Director Jim Oakley updated the City Council that the signed
agreement from the Arkansas Game and Fish Commission was received today,
explaining that this will give the City $40,000.00 to construct two boat
ramps . He stated that the first ramp would be placed at Dupree Park and
the second would be on West Main in the vicinity of the one-lane bridge.
He noted that the ramps would not onl y offer access to canoes but also
small motor boats.
He then clarified with Alderman Ray, that currently the City has o ne boat
ramp that is located off Hwy. 161 at Lakeshore Drive .
4
CENSUS INFORMATION
CITY OF J ACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 18 , 2010
7 :00 P .M. -7 :21 P .M.
Mayor Fletcher related that citizens would begin receiving Census forms
around March 15th to 17th, explaining that there are approximately 10
simple questions that would not take long to complete . He noted that
Director of Administration Jim Durham is the lead contact for City Censu s
information . He noted that in 2000 , only 72% returned their Census
forms, explaining the importance for the City to have everyone return
their forms. He explained that participation de t ermines the al l ocation
of funds regarding school lunch programs, senior citizen centers ,
highways, hospitals, etc. He stated that it is very important that
citizens fill out their forms and return them to the Census Bureau. He
then noted that Census information also affects redistr i cting of Senat e
offices and Representatives , adding that it is based on Census
information. He encouraged everyone to speak positively about the Census
and urge everyone to complete their information and return by mai l .
Director of Administration Jim Durham stressed the importance of being
counted and discounted the myths associated with part icipation in the
Census. He explained t hat the Census info r mation is completely
confidential and well protected, adding that it is in no way even shared
with the IRS.
Mayor Fletcher recognized the promot i on and selection of Tabby Hughes to
Communications Di rector .
He then recognize d Chief Sipes and hi s Department for their interim
contributi ons to the Communications Department .
Finan ce Director Pau l Mushrush was welcomed back to work following a
lengthy absence du e to illness .
ADJOURNMENT: Without objection , Mayor Fletcher adjourned the meeting at
approximately 7 :21p .m . MOTION CARRIED .
Respectfully,
5
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
March 4, 2010 7:00 p.m.
1 . OPENING PRAYER:
2 . ROLL CALL:
3 . PRESENTATION OF
MINUTES:
4. APPROVALS AND/OR
CORRECTION OF MINUTES:
5 . CONSENT AGENDA:
Engineering Department:
Animal Control:
~ 6 . WATER DEPARTMENT:
7 . WASTEWATER DEPARTMENT:
8 . FIRE DEPARTMENT:
9 . POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11 . SANITATION DEPARTMENT:
12. PARKS & REC. DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
Regular City Council Meeting
February 18, 2010
Regular City Council Meeting
February 4 , 2010
Regular Monthly Report/February
City Engineer Jay Whisker
Regular Monthly Report/February
Public Works Director Jim Oakley
ORDINANCE 1401 (#06-10)
Waiving Competitive Bidding
purchasing 15" -18" pipe burst
HOPE
ORDINANCE 1402 (#07-1 0)
Amending & modifying JMC §5.50
Jacksonville Farmer's Market
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 4, 2010
7 :00 P.M . -7 :50 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Counc il of the City of Jacksonville, Arkansas met in Regular
Session on March 4, 2010 at the regular meeting place of the Council .
Alderman Smith delivered the invocation and Mayor Fletcher led a standing
audience i n the "Pledge o f Allegianceu to the flag .
ROLL CALL : Aldermen: Elliott , Smith , Sansing, Ray, Rinker , F errell,
Stroud, and Howard answered roll call. Mayor F letcher also answered ROLL
CALL declaring a quorum. PRESENT EIGHT (8), ABSENT (2). Aldermen Twitty
and McCleary were absent .
Others present for the mee ting were: City Attorney Robert Bamburg ,
Director of Adm in istration Jim Durham, Fire Chief John Vande rhoof , Human
Resource Director Jill Ross , Jacksonville Wastewater Genera l Manager Thea
Hughes , IT Systems Administrato r Barbara Danie l , Police Captain Charl es
Jenkins, Fire Captain Larry Ha mshe r, 9-1 -1 Director Tabby Hughes, Parks
and Recreation Director Kristen Griggs, Mrs . Glenda Fletcher, Mrs . Ma ri e
Fletcher, Mrs . Addie Gibson, Mrs. Nola Ferrell, Mr . Rizzell Aaron, Mr .
Jim Moore, interested citizens, and members of the press .
PRESENTATION OF MINUTES :
Mayor Fletcher presented the minutes of the regular City Council meeting
of February 18, 2010 for approval and/or correction at the next regu l arly
scheduled Ci t y Council mee ting.
APPROVAL AND /OR CORRECTION OF MINUTES :
Alderman Smith moved , seconded by Alderman Howard that the minutes of the
Regular City Council Meeting of 4 February 2010 be APPROVED . MOTION
CARRIED.
CONSENT AGENDA : REGULAR MONTHLY REPORT/ENGINEERING DEPARTMENT
Alderman Smith moved , seconded by Alderman Howard to approve the Regular
Monthly Report for February 2010 .
PERMITS/LICENSE ISSUED
Buil ding Permits
Business License
UNSIGHTLY & UNSANITARY
17
14
Grass Letters 2
Property Mowed 0
Tras h Letters 35
Trash Removal 0
Property Maint . Letters 60
Cost $ 45.00
INSPECTIONS PREFORMED
Building Inspections
El ectr i ca l
Plumbing
HVACR
VEHICLES
Notice of Noncompliance
Towed
CONDEMNATIONS
Structural Maint . Letter
Structura l re pairs made
Demolitions
1
1 5
27
28
13
24
0
0
0
0
CITATIONS
Debris & open storage
Property maintenance
0
0
WARRANTS
Arrest
Search
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 4 , 2010
7:0 0 P.M . - 7 :50 P .M.
3
0
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Smith moved, seconded by Alderman Howard to approve the Regular
Monthly Animal Control Report for February 2010. Said report reflects :
ADOPTION/FINES : $2,110 .00
CONTRIBUTIONS : $ 203. 56
TOTAL: $2,313 .56
ROLL CALL : Aldermen: Elliott, Smith, Sansing , Ray , Rinker , Ferrell ,
Stroud , and Howard voted AYE . MOTION CARRIED .
WASTEWATER DEPARTMENT : ORDINANCE 1401 {#6-2010}
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF PURCHASING
15" -18 " PIPE BUST HOPE AND INSTALLATION FOR USE BY THE JACKSONVILLE
WASTEWATER UTILITY ; DECLARING AN EMERGENCY ; AND , FOR OTHER PURPOSES.
Wastewater Manager Thea Hughes explained an unus ual situation regarding a
l ine on Loop Road that is not covered by exist ing pipe burst contract .
She related that this line has a 10" line inse r ted ins ide a 15", wh ich
then conn ects to an 18" line creating a bott l eneck . She noted problems
with the manhole lids on Loop Road coming off in the street . She
explained that the pipe needs to be made 18" all t he way through to
eliminate the bottleneck . Further explaining that the pipe runs under
the embankment of the bridge on Loop Road, making it unfeas i ble to be dug
up and replaced . She explained that the only option would be to pipe
burst that section of pipe, noting that this project was not i ncluded i n
the original cont ra ct with the company that performs their pipe bursting .
She stated that they are asking to waive competitive bidding to allow the
current contractor to perform this job .
Alderman Smith moved, seconded by Alderman Sansing to place Ordinance
1401 on FIRST READING . ROLL CALL : Aldermen Elliott, Smith, Sansing, Ray,
Rinker, Ferrell , Stroud, and Howard voted AYE . NAY (0). MOTION CARRIED.
Wh ereupon City Attorney Bamburg read the headi ng of Ordinance 1401.
Alderman Stroud moved, seconded by Alde rman Ray to APPROVE Ordinance 1401
on FIRST READING and t o suspend the rules and p l ace Ordinan ce 1 4 01 on
SECOND READING. ROLL CALL : Aldermen Elliott , Smith, Sansing, Ray,
Rinker, Ferrell , Stroud, and Howard voted AYE . NAY (0). MOTION CARRIED.
Whereupon City Attorney Bamburg read the heading of Ordinance 1401 .
Alderman Stroud moved, seconded by Alderman Ferre ll to APPROVE Ordinance
1401 on SECOND READING and further suspend the rules and place Ordinance
1401 on THIRD AND FINAL READING. ROLL CALL : Aldermen Elliott , Smith,
Sansing, Ray, Rinker, Ferrell, Stroud, and Howard vote d AYE . NAY (0).
2
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 4, 2010
7 :00 P.M . - 7 :50 P .M.
MOTION CARRIED .
Ordinance 1401.
Whereupo n City Attorney Bamburg read the heading of
Alderman Stroud moved, seconded by Alderman Ferrel l that Ordinance 1 401
be APPROVED AND ADOPTED . ROLL CALL : Aldermen Elliott , Smith, Sansing,
Ray, Rinker, Ferrel l, Stroud, and Howard voted AY E. NAY ( 0) . MOTION
CARRIED .
Alderman Smith moved, seconded by Alderman Ray that the EMERGE NCY CLAUSE
be APPROVED AND ADOPTED . ROLL CALL : Aldermen Elliott, Sm ith, Sansing,
Ray, Rinker, Ferrell, Stroud, and Howard voted AY E . NAY ( 0) . MOTION
CARRIED .
ORDINANCE APPROVED, ADOPT ED, AND NUMBERED 1401 THIS 4 th DAY OF MARCH
2010.
FIRE DEPARTMENT :
POLICE DEPARTMENT:
STREET DEPARTMENT :
SANITATION DEPARTMENT :
PARKS & RECREATION : ORDINANCE 1402 (#7-2010)
AN ORDINANCE AMENDING AND MODIFYING JACKSONVILLE MUNICIPAL CODE §5 .50
REGARDING OPERATION OF THE JACKSONVILLE FARMER 'S MARKET ; DECLARING AN
EMERGENCY ; AND, FOR OTHER PURPOSES .
Mayor Fletcher opened the floor for public comment at 7 :07 p.m .
Mr. Kelley Carney thanked the City Council for previously passing an
ordinance fo r the farmer's market tha t only allowed Arkansas vendors . He
stated that from reading the minutes he feels the motivation behind that
was to prevent vendors from coming and then leaving without having any
accou ntability. He related prev ious issues with peddlers setting up all
over town and t he City Council wa n ting a way to coordinate that activity .
He referred to an economic report by Ohio State University , which
demonstrated with rea l data that if they could move 10 % of local food
purchases , it could create 243 new jobs and tax collection wou ld inc rease
by $344,000 .00; adding 3 .9 million dollars to t he annual personal income
and increase area sales by 12 . 8 milli on dollars. He spoke to the
multipli er effect of supporting local agriculture, saying tha t he has
employees that live and buy in Jacksonville. He stated that he believes
it is deceiving to cal l it a farmer's market and not have it populated by
real farmers . He referred to an email concerning a report from the
University of Arkansas that he had sent to the Aldermen, pointing out
that it claims t hat 71 % of the people that attend farmer 's markets -do
so to support local economies. He then stated that the USDA i s currently
funding millions regarding a program called "Know your farmer, know your
fo od", saying that the USDA wants people to know where their fo od is
c om ing from . He stated tha t people come to a farmer 's market to have a
3
CITY OF JACKSONV I LLE
REGULAR CITY COUNCI L MEETI NG
MARCH 4 , 2010
7 :00 P .M. -7:50 P .M.
relationship with someone who is growing their food . He related that he
believes the "local foods movement" is a bid movement. He explained the
fast growing populated website of 170 membe r s regarding his "Keep
Jacksonville -Arkansas grown" without advertisement . He offered that as
some semblance of public opinion. He addressed the concern of variety,
sayi n g that he would maintai n that local farmers will do a much better
job of offering di f ferent varieties than you will find by allowing people
who are not local farmers . He noted that even though last year was the
wettest year on record, local farmers sti ll managed to p r oduce from May
to December . He stated that he feels the smal l f a r mers are very creative
in their approach t o this, adding that the USDA is giving away grants to
farmers to produce in hoop houses . He stated that this type of
i nvestment allows small fa r mers to be a sustainable and reliable so u rce
of food. He related that there was a 13% growth in farmer 's marke ts last
year, adding t hat it is being realized that i t carries a positive impact
on local economies . He then noted the safety prospective of contaminated
foods in mass quantities in the grocery stores. He stated that allowing
wholesalers would look bad for Jacksonville, pointing out that everyone
knows that Mayor Fletcher 's in-laws are in the whole produce distri bution
business. He stated that the mar k ets in Nort h Little Rock and Texarkana
are restricted to locally grown products because those farmers did not
feel that it is fair or equitable to have their products undercut in
prices by wholesalers . He stated that the State recently passed a law
saying that if the p r oduce i s not directly supplied you have to pay
sa l es tax, which could be an issue . He then related that a wholesale
dealer would directly compete with t he local grocery stores , which would
erode the ta x b a se as well as alienate other business. He re l ated that
the farmer 's marke t was funded by S t ate turnbac k monies, a d d i ng that by
removing the "Arkansas only" provision is n ot right since the State
provided the funds . He then noted that it is an unfair advantage to the
local farmers because produce in Florida comes in before Arkansas, making
it difficult for local farmers to compete. He concluded as k ing that the
farmer's market be kept Arkansas grown .
In response to a question from Alderman Ferrell , Mr . Carney stated that
if the Ci t y al l ows wholesale r s, the citi z ens will think they are
purchasing loca l without actua ll y buying loca l. He explained the
difference as being a produce mar k et as compared to a farmer 's market .
He stated that if it says farmer's market the general public will trust
that it is from loca l farmers .
Mr. Rizzell Aaron stated that the question shou ld be about price , adding
that there are all kinds of businesses in town and the owners do not
a l ways live i n the City. He stated that the money earned from those
businesses is not always put back into the community . He con cluded
say i ng that consumers want to be able to buy produce at the best possible
price .
4
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 4, 2010
7 :00 P .M. -7 :50 P.M.
Mr. Jody Harden, President of the Certified Farmer's Market Association
stated he would recommend anyone wanting cheap food to purchase from Wal-
Mart, adding that Wal-Mart is actually working hard to support local
farmers. He related that when the farmer's market is created to be an
open market to any type of product; you jeopardize the relationship with
the retailers, the tax base, who will not favor this ordinance. He
stated that if the City removes the farmer 's market from being homegrown
it is a huge digression, adding t h at he feels it will affect this
community regarding the State Fair. He pointed out that the State Fa i r
is looking for sustainab l e agriculture and the who l e concept around the
new State Fair is going to be based around agricultural, sustainable
local farms, fresh and nutritious organic foods. He stated that this
ordinance is a huge digression from the national food movement, to allow
open competition against local food. He stated that farmers need
sustainable prices , if you are going to build a sustainable local food
system . He related that there is a huge movement within the State to do
that. He stated that this community would stand out in the press if it
builds a sustainable local food system. He related that this ordinance
would be one of the worst things that Jacksonville has done as far as
public opinion. He then stated that in the 2011 legislature, there are
four major organizations promoting a new statewide manda te to say that
any market that says it is a ''farmer's market" must be 10 0% populated by
farmers. He noted that i f Jacksonville passes the Ordinance it wi ll have
to be changed when legislation mandates . He stated that as cha irman of
the Certified Arkansas Farmer's Market and as chairman of the Arkansas
Food Policy Council, he would really appreciate if t he City Council would
support local farmers . He stated t hat this is the only type of
infrastructure they have for outdoor f a rmer 's markets . He related that
he had visited with Jim Durham and had assured him that he could populate
the farmer's market with 100 % farmers, but they have not been given tha t
opportunity.
Mr . Larry Hamsher related he and his family participate with the farmer 's
market in Li ttle Rock, explaining that what they like about that farmer's
market is the diversity whether it's wholesale or local. He noted that
the farmer 's market in Little Rock offers breads and jams . He added that
they are also able to purchase things that normally you cannot get i n
season such as blueberries . He noted that the farmer's market sells
produce cheaper than Wa l -Mart, but added that he feels the diversity is
supplied by the wholesalers . He stated that black p lums are not
something that you can get locally. He reiterated that he likes t he
diversity of the Little Rock Farmer's Market, adding that he has gone to
the North Little Rock Farmer 's Market twice; saying that it was an
embarrassment. He noted that while the Farmer's Market in Fayetteville
is local farmers a number of other i terns can be purchased, such as
original art, jewelry and other i terns . He stated that there is a
multiple of things t ha t go into their success with it being a local
market, pointing out the location around the central square of town and
other shops and eating establishments. He related that he feels
5
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETI NG
MARCH 4 , 2010
7:00 P .M. -7 :50 P .M.
the newspaper article was somewhat deceiving . He stated that he is not
disparaging local farmers, but feels that the success of the market in
Jacksonville would be based on having a diverse group of growers and
mar keters.
Ms . Juliann Carney related that she grew up here and Jacksonville is
where her heart is , but she resides in Sherwood and works in
Jacksonville. She stated that she is excited about the farmer 's market
for Jacksonville. She added that she feels it would be very prudent to
keep it as an "Arkansas only" market to establish a precedent for other
cities. She noted other amenities in Jacksonville, adding that having a
farmer's market that is highly visible from the freeway will attract more
people than some of the other markets . She stated that she would like to
encourage the City to keep it "Arkansas only", adding that if that did
not work out, the City could always change the ordinance later. She
stated that she loves the market in North Little Rock, say i ng t hat it has
a fantastic array of products . She noted that the North Little Rock
market has jams, breads, dairy products , and honey as we l l as local
produce. She asked that the City Council keep the "Arkansas only"
provision, noting that it could be changed later. She asked the City
Council to keep the original intent of the prev i ous ordinance.
Director of Administration Jim Durham stated that when the process first
began he met with Mr. Carney and Mr. Harden, adding that originally he
was unaware of Mayor Fletcher's wife's relationship with Kiser Produce
Company . He stated the Little Rock Farmer's Market is probab l y the most
successful market not only in the State but probably in several states,
adding that they do not restrict their market to Arkansas only. He
stated that he does not see any problems with the Parks and Recreation
Commission allowing a day for "Arkansas only" products but does not feel
any one type of entity should have an excl usi ve r i ght to se l l. He added
that he does not fee l that would be fair to the taxpayers, adding that he
feels they dese rve diversity with the right to chose. He related that
following a trip to San Antonio to help bring new commerce to
Jacksonville, he was told by members of the Chamber of Commerce that by
obtaining new food establishments and hotels would hurt the "Mom and Pop"
stores . He stated that his answer to that is, "rising t i des raise all
ships". He continued saying that he would rather the local farmers have
2,000 people come through and have their products expos ed to 2 ,000 people
versus 200 people, which will happen if the market is restricted. He
then related t hat Larry Odom of Holland Bottom Farms has stated that he
would participate in the Farmer's Market and supports i t being open to
everyone .
Alderman Stroud acknowledged that both sides have va l id points ,
commending City Attorney Bamburg and Parks and Recreat i o n Director
Kristen Griggs i n formulat i ng a good ordinance that can evolve as
necessary .
6
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 4, 2010
7:00 P .M. -7:50 P .M.
Alderman Stroud moved, seconded by Alderman Ray to place Ordinance 1402
on FIRST READING .
Alderman Ray related that a former classmate named Joseph Taylo r is a
grower who has stated he would be willing to put his product in
competition against anybody ' s product, anytime or anyplace. He related
that Mr. Taylor has the latest in equipment and is now retired from the
Pulask i County School system and will be farming full -time. He stated
that he harvest and sells daily.
Mayor Fletcher stated that while he has struggled to remain s ilent, he
feels the need to clarify . He related that he is very concerned about
his reputation, saying that for 40 years he has been involved in this
community and feels that most people know him to be strai ght forward and
hones t. He stated that he has no way to win given the perception of
being married a Kiser. He stated that short of divorce, he does not know
how to satisfy public perception. He stated that he told his family that
he would prefer they n ot be involved in the Jacksonville Ma rket . He
stated that the Kisers are not wealthy people but they have been around
longer than most . He noted that his wife's father and two other
gentlemen started the Little Rock Market 35 to 40 years ago . He related
that there are 13 children on her side of the family and 8 on his side,
saying that everything they do is going to touch somebody . He said "we
cannot help that, there is too many of us." He stated that there is no
conspiracy , adding that what should be a blessing to our community has
really become a personal nightmare . He stated that speaking as honestly
as possible , he is not going to make a dime off the Market and does not
perceive his family doing the same thing. He stated that while
perception is everything, all he can do is offer his word that his family
is not going to benefit and all he wants is what is best for
Jacksonville .
Alderman Stroud moved to amend page 2 , second paragraph (C) making the
paragraph read "Farmer 's Market shall be open on Wednesdays and Saturdays
and other days of the week as designated as such by the Parks and
Recreation Commission." Seconded by Alderman Sansing. ROLL CALL:
Aldermen Elliott , Smith, Sansing , Ray, Rinker, Ferrell , Stroud , and
Howard voted AYE. NAY (0). MOTION CARRIED.
Alderman Sansing related that when this idea was put forward by the Parks
and Recreation Commission it was for the citizens of Jacksonvi l le to have
a choice. He stated that the key word is for the publ ic at large, the
citizens to have a choice. He added that it was never intended to limit
choices . He stated that he personally does not favor the "Arkansas only"
option, noting that if Arkansas were to have some sort of blight of a
particular item, it would prevent the citizens from having an opportunity
to purchase that product .
7
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 4 , 2010
7 :00 P .M. -7 :50 P .M.
ROLL CALL voting on First Reading as amended : Al dermen Elliott , Smith,
Sansing, Ray, Rinker, Ferrell, Stroud , and Howard voted AYE. NAY (0).
MOTION CARRIED. Whereupon City At torney Bamburg read the heading of
Ordinance 1402.
Alderman Stroud moved , seconded by Alderman Ray to APPROVE Ordinance 1402
on FIRST READING and suspend the rules and place Ordinance 1402 on SECOND
READING. ROLL CALL: Aldermen Elliott, Smith, Sansing, Ray, Rinker,
Ferrell, Stroud, and Howard voted AYE. NAY ( 0) . MOTION CARRIED.
Whereupon City Attorney Bamburg read the heading of Ordinance 1402 .
Alderman Ray moved, seconded by Alderman Sansing to APPROVE Ordinance
1402 on SECOND READING and further suspend the rules and place Ordinance
1402 on THIRD AND FINAL READING. ROLL CALL: Aldermen Elliott , Smith,
Sansing, Ray, Rinker, Ferrell, Stroud, and Howard voted AYE. NAY ( 0) .
MOTION CARRIED . Whereupon City At torney Bamburg read the heading of
Ordinance 1402.
Alderman Stroud moved, seconded by Alderman Ray that Ordinance 1402 be
APPROVED AND ADOPTED. ROLL CALL : Aldermen E lliott, Smith , Sansing, Ray,
Rinker, Ferrell, Stroud, and Howard voted AYE. NAY (0). MOTION CARRIED.
The emergency clause was removed from Ordinance 1402 (#7-10).
ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1402 THIS 4th DAY OF MARCH
2010.
Mayor Fletcher noted that construction of the 2100 square foot farmer's
market began this week .
GENERAL:
APPOINTMENT (S) :
ANNOUNCEMENT(S): Mayor Fletcher asked that citizens call in to register
for the CodeRED weather warnings.
He then reminded everyone that the 2010 Census would be mai l ed in the
next two weeks, encouraging everyone to fill out the form which only
takes approximately ten minutes to complete.
He announced that Ricky Hayes, t he economic developer will be in
Jacksonville on the 22nd and 23rct, adding that he should be available to
speak at some of the civic club meetings on those days. He noted efforts
to have Mr. Hayes meet with a majority of the commercial property owners.
He asked that anyone wishing to reg is ter for CodeRED to contact the City
Clerk's office.
8
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 4, 2010
7 :00 P .M. - 7 :50 P.M.
ADJOURNMENT : Without o bjection , Mayor Fletcher adjourned the meeting at
approximately 7:50p.m . MOTION CARRIED.
Respectfully,
9
City Council Of Jacksonville, Arkansas
1. OPENING PRAYER:
2 . ROLL CALL:
3. PRESENTATION OF
MINUTES:
4 . APPROVALS AND/OR
CORRECTION OF MINUTES :
5. CONSENT AGENDA:
Police Department:
Fire Department:
6. WATER DEPARTMENT:
AGENDA
Regular City Council Meeting
March 18, 2010 7:00p.m.
Regular City Council Meeting
March 4 , 2010
Regular City Council Meeting
February 18, 2010
Regular Monthly Report/February
Police Chief Gary Sipes
Regular Monthly Report/February
Fire Chief John Vanderhoof
7. WASTEWATER DEPARTMENT:
8 . FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10 . STREET DEPARTMENT:
11 . SANITATION DEPARTMENT:
12. PARKS & REC . DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS :
16. ANNOUNCEMENTS:
ADJOURNMENT
a .
Request to accept bid: Central
Fire Station roofing
Request to set pub lic hearing
4/15/10 7:00p.m. regarding
the vacating and closing of
Bertha Street
b. PRESENTATION : CDBG Consolidated
Annual Performance and Evaluation
Report
National Census Day-April 1, 2010 use this day
as a point of reference for sending your completed
forms back in the mail.
Be sure to sign up for our CodeRED Weather
Warning System -a free public safety service
provided for Jacksonville residents .
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 18 , 2010
7 :00 P .M. - 7 :12 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICI PAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular
Session on March 18 , 2010 at the regular meeting place of the Council.
Mayor Fletcher delivered the invocation and led a standing audience in
the "Pledge of Allegiance " to the flag .
ROLL CALL : Aldermen : Elliott,
Twitty, and Howard answered roll
CALL declaring a quorum . PRESENT
Smith, McCleary, Sansing , Ray, Rinker ,
call . Mayor Fletcher also answered ROLL
EIGHT (8), ABSE NT (2).
Others present for the meeting were: City Attorney Robert Bamburg,
Director of Admin i stration Jim Durham, Police Captain Ke n ny Boyd,
Assistant Finance Di r ector Cheryl Erkel , Human Resource Director J il l
Ross, Ci t y Engineer Jay Whi s ker , CDBG Director Theresa Watson, Parks and
Recreation Director Kristen Griggs , Communications Director Tabby Hughes,
Mrs. Glenda F l etcher, Mrs. Marie Fletcher , Mrs . Add i e Gibson, Mr. Jim
Moore, interested citizens, and members of the p r ess .
PRESENTATION OF MINUTES:
Mayor Fletcher presented the minutes of the regular City Coun ci l meeting
of March 4, 2010 for approval and/or correction at the n e xt regularly
s che duled Ci ty Council meeting .
APPROVAL AND/OR CORRECTION OF MINUTES :
Alderman Smith moved , seconded by Alderman Howard that the minutes of the
Regular City Council Meeting of 18 February 2010 be APPROVED . MOTION
CARRIED.
CONSENT AGENDA: REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Al d e rman El liott moved, seconded by Alderman Ray to approve the Regu l ar
Monthl y Repor t for February 2010 regarding annual crime statistical
comparisons.
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Elliott moved, seconded by Alderman Ray to approve the Regu l ar
Monthly Report for February 2010 from the Jacksonville Fire Department,
wh i ch reflects a fire loss of $3 ,600.00 and a savi ngs t otal of $7 1 7,499.00 .
ROLL CALL: Aldermen : Elliott, Smith, McCleary, Sansing , Ray, Rinker ,
Twitty , and Howard voted AYE . MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT :
FIRE DEPARTMENT: Request to accept bid roofing for Central Fire Station
Alderman Elliott moved, seconded by Alderman Smith to accept the low bid
from Fraley Roofing in the amount $39,800 .00 with fund~ to be drawn from
the General Fund. ROLL CALL: Aldermen: Elliott, Smith, McCleary,
Sansing , Ray, Rinker, Twitty, and Howard voted AYE . MOTION CARRIED .
1
POLICE DEPARTMENT:
STREET DEPARTMENT:
SANITATION DEPARTMENT :
PARKS & RECREATION:
PLANNING COMMISSION :
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 18, 2010
7 :00 P.M. -7:12 P .M.
GENERAL: a. Request to set public hearing for April 15th @ 7 :00 p .m.
regarding the vacating and closing of Bertha Street
Mayor Fletcher announced that the request to set a pub l ic hearing has
been withdrawn at this time .
b. PRESENTATION: CDBG Consolidated Annual Performance and Evaluation
Report
Alderman Ray moved, seconded
Consolidated Annual Performance
approved as submitted.
by Alderman McCleary that the CDBG
and Evaluation Report be accepted and
Mayor Fletcher read the assessment of annual performance statement from
the report : "Overall , the City 's community development programs performed
commendably in assisting low-income homeowners make needed repairs to
the i r homes and providing suitable living environment . The gain in 2009
continues to offer positive projections for improved services to clients
in the remaining year of the five -year plan . As stated previously, the
greatest challenge lies in meeting the needs requested by the residents
of Jacksonville while each year our funding is limited."
Mayor Fletcher commended Director Watson and her staff for their hard
work and contributions to the City.
At this time MOTION CARRIED.
APPOINTMENT(S):
ANNOUNCEMENT(S): Mayor Fletcher reminded everyone that they would rece i ve
their Census forms in the mail soon .
He then encouraged citizens to sign up for the CodeRED program and
provide their cell phone numbers to the database.
Chief Vanderhoof addressed the issue of burning leaves , saying that the
policy is in keeping with the EPA , citizens cannot burn any product that
is not organic in nature . He added that if the Fire Department receives
a leaf burning complaint they will go to the addr ess and have the fire
extinguished . He stated that the resident is asked to wait until the
wind changes direction and/or they are informed that they can put their
2
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 18 , 2010
7:00 P.M . -7 :12 P.M .
leaves on the curb and the City will pick them up. He reiterated that
the current pol icy does allow for the burning of l eaves and limbs if it
is not a nuisance.
Discussion ensued as the further consideration to adopt an ordinance to
prohibit any burning of limbs or leaves.
Mayor Fletcher encouraged resident to place their limbs and leaves at the
curb for City pickup.
ADJOURNMENT: Without objection, Mayor Fletcher adjourned the meeting at
approximately 7:12p.m. MOTION CARRIED .
Respectfu lly,
3
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
April1, 2010 7:00p.m.
1. OPENING PRAYER:
2 . ROLL CALL:
3. PRESENTATION OF
MINUTES :
4. APPROVALS AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. SANITATION DEPARTMENT:
12 . PARKS & REC. DEPT:
13. PLANNING COMM ISSION :
14. GENERAL:
15 . APPOINTMENTS:
16.ANNOUNCEMENTS:
ADJOURNMENT
a.
Regular City Council Meeting
March 18, 2010
Regular City Council Meeting
March 4, 2010
DEVIATION & ADDITION TO AGENDA:
Announcement that City is to receive
Military Abilene Award
RESOLUTION 645 (#7 -201 0)
Designating and authorizing execution
of documents for Water Department
regarding revo lving loan fund program
DISCUSSION: Front Yard Fencing
b . D ISCUSSION: Leaf Burning
ADDITION TO AGENDA: New City Website
WATER COMMISSION Reappointment
of Phil Keaton term to expire 4/20/2018
JACKSONVILLE HOUSING AUTHORITY
Reappointment of Brian Hagewood
term to expire 3/17/2015
CIVIL SERVICE COMMISS ION Reappointment
of Cynthia Bolden term to expire 4/1/2016
Jacksonville Clean Up Day April 24, 2010
starting 9 a.m . at the Recycling Center
Jacksonville Animal Shelte r Pet Fair
April 24, 2010 10 a.m. to 4 p.m .
CITY OF J ACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 1, 2010
7:00 P .M . - 7 :48 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council
Session on April
Alderman Howard
standi ng audience
of the City of Jacksonvi l l e , Arkansas met in Regular
1, 2010 at the regular meeting place of the Council .
delivered the invo c ation and Mayor Fletcher led a
in the "Pledge of Allegiance" to the flag .
ROLL CALL : Aldermen: Elliott , Smith , McC l eary , Sansing , Rin ker , Fe r rell ,
and Howard answered roll call. Mayo r Fletcher also answe r ed RO LL CAL L
declaring a quorum. PRESENT SEVEN (7), ABSENT (3). Aldermen Ray , Stroud,
and Twitty we re absent .
Others p r esent for the meeting were: City Attorney Robert Bamburg ,
Di rector of Administration J i m Durham, City Engineer Jay Wh i sker, F i re
Chief John Vanderhoof, Human Resource Director Jill Ross , Jacksonville
Water Department Manager Mike Simpson, Director of I nformation Techn ology
Barbara Daniel, Assistant Finance Director Cheryl Erkel , Police Chief
Gary Sipes, 9 -1-1 Director Tabby Hughes, Parks and Recreation Director
Kristen Griggs, Mr . Jim Peacock, Mr. Jody Urqu h a rt, Mr . Jack Danielson ,
Mrs. Glenda Fle t cher, Mrs. Marie Fle t cher , Mrs . Addie Gibson, Mr. La r ry
Smith, Mr. Jim Moo r e , interested citizens , and members of the press.
DEVIATION I N AGENDA :
Colonial Mich a el Zex , Vice Wing Commande r of the 1 9th A i rl i ft Wing,
re l ated that they are the host Wi ng at the LRAFB . He announced that
Jacksonville and the surrounding community around L ittl e Rock were be i ng
considered for a community award from their parent Ai r Mobil i ty Comm a n d.
He then announced that yesterday t hey we re informed tha t t h e Jacksonville
community did win the award. He expla i ned that they had submitted a 3"
binder describing Jacksonvil l e as a fantastic communi ty support ing t he
men and women o f the L i t tle Roc k Ai r F orce Base. He related that the
package represented not only the 19th Airlift Wing but a l so the 189th Air
National Guard Wing and the 314 t h Airlift Wing on the Base . He n oted that
many of the Bases were much larger than ours . He state d tha t it i s named
the Abilene Award because the City of Abi l ene has won t h e award so
consecutively that they were asked to stop submi tting packages in lieu of
having the awar d named afte r t heir city a nd picking the wi nner. He
thanked t he City and Ci ty Council for all the support received from the
community . He re l ated that t h e Little Rock Ai r Force Base would not be
in Jackso n ville without t he City 's kindness and generosity , adding that
they probably would not have won the awa r d of "Bes t C-130 Wing" in A i r
Mobility Command in t he past Rodeo competition without the City 's
support. He went on to say that they wo ul d not have placed second in t he
Commander and Chiefs Excellence Award , where the Base won $100 ,000.00 to
contribute back to the community . He also noted t h at the Base would not
have a new edu c a tion c enter without joint effo r ts and support from t he
Jacksonv i lle community . He related t hat the Mayor is present at every
newcomer 's arrival briefing to welcome them to the l ocal community . He
expressed profound appreciation for the l ove , s u pport , and k i ndness o f
t h e Jacksonville community. He related that the Award wil l be p r e s ente d
1
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 1 , 2010
7 :00 P.M. -7:48 P.M.
by members of the Abilene Base and the trophy will be displaced in the
City until awarded to a different city .
Mayor Fletcher stated that he feels doubly blessed because not only is he
the Mayor of a great city, but he also has the Little Rock Air Force
Base. He expressed his appreciation for having the Base and for their
military leadersh ip.
RESUME AGENDA:
PRESENTATION OF MINUTES :
The minutes of the regular City Counci l meeting of March 18, 2010 were
included in packets for approval and/or correct ion at the next regularly
scheduled City Council meeting.
APPROVAL AND /OR CORRECTION OF MINUTES:
No action taken . The minutes of the Regular City Council Meeting of 4
March 2010 will be considered for action at the next regularly scheduled
City Council meeting.
CONSENT AGENDA :
WATER DEPARTMENT : RESOLUTION 645 (#7-2010)
A RESOLUTION DESIGNATING AND AUTHORIZING THE MAYOR OF THE CITY OF
JACKSONVILLE AND GENERAL MANAGER OF THE JACKSONVILLE WATER DEPARTMENT TO
EXECUTE CERTAIN DOCUMENTS IN CONNECTION WITH THE REVOLV I NG LOAN FUND
PROGRAM ADMINISTERED BY THE ARKANSAS NATURAL RESOURCES COMMISSION.
Alderman Elliott moved , seconded by Alderman Smith to read Resolution 645
(#7 -2010) .
Water Department Manager Mike Simpson related that the Water Department
is working with the Arkansas Natural Resources Commission to secure $25
million dollars in low int erest funding from the ANRC t o complete four
major capital water improvement projects . The interest rate for ANRC
funds is currently 3.5%, which is in comparison to revenue bonding
companies' cur r ent rate of 5 . 5%. He related that this lower inte res t
rate will save the Jacksonville Water Works water rate payers $4 .4
million dollars over the 20 year life of the loan . He added that t h ey
allowed for the payment of this loan in their last water rate increase,
therefore no water rate increase will be needed t o generate any
additional revenue t o make the loan payments.
The four major capital improvement projects :
• SCADA System: the supervised read and control in data acquisition ;
replacement and upgrades to the telemetry system .
2
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 1, 2010
7 :00 P.M. -7 :48 P .M.
• South Source 24" Water Main Project: 20 ,000 l inear feet of new 24"
waterline and 10,000 feet of 18" waterline and other improvements
that wil l bring an additional 6 million gallons of water into
Jacksonville for a total capacity of 12 million gallons in the
future.
• North/South Waterline :
i nternal lines needed
system.
19 ,600 linear feet of
to d istribute the water
18"
into
waterline ,
the water
• Construction of a new 3 million gallon composite elevated water
tank along with construction of approximately 7,300 linear fe et of
24" waterline and connects to existing fac i lities , t h i s p ro ject
will repl a ce the 75 year o ld ground storage tank at the West Water
Plant, which serves Little Rock Air Force Base and the wes t area
of the City.
He stated that the Arkansas Department of Health has reviewed and
approved the projects for inclusion on t he Comprehen sive Project
Priority List, which is a requirement through ANRC for the SFY 2011
Drinking Water State Revolving Loan F und (DWSRF). He stated that the
process is length y and this is just one aspect of that p r ocess .
At this time MOTION CARRIED. Whereupon City Attorney Bamburg read the
heading of Resolution 645 (#7-2010) .
Alderman Smith moved , seconded by Alderman Howard to approve Resolution
645 (#7-2010) in its entirety . MOTION CARRIED.
WASTEWATER DEPARTMENT :
FIRE DEPARTMENT :
POLICE DEPARTMENT:
STREET DEPARTMENT:
SANITATION DEPARTMENT :
PARKS & RECREATION :
GENERAL : a. DISCUSSION of Front Yard Fencing
Alderman Howard noted that currently the City does not have an ordinance
to prohibit front yard fencing and there have been some p roblems
particu larly on the east side of town. He noted that there is more
concern for the chain link type of fences. He offe re d t h at it wou ld be
helpful if City Attorney Bamburg could research those types of
regulati ons and return with an o rdinance to prohibit fencing other than
ornamental type fe nc ing in the front yard .
Ci t y Engineer Whisker added that from a p l anning standpoint front yard
fencing does not add to the neighborhood, noting the issue of large dogs
tha t can run up to the fence along the sidewalk. Pedestr i a n s become
afraid to us e the sidewalks. He stated that i n all instances it is not
necessarily bad, noting that there are homes that have fr ont yard fencing
that are aesthetically pleasing .
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 1 , 2010
7 :00 P.M. -7:48 P.M .
Mayor Fletcher stated that he had spoken with a citizen who pointed out
that i f his neighbor has front ya r d fencing it becomes his responsibility
to mow next to the fence. He noted that citizens have issued concerns
for front yard fencing.
Mr . Jody Urquhart informed the City Council of a concern regarding 8 ' to
10' fences in the rear ya rds, adding that he feels thi s presents a
pr oblem and a hazard for f iref i gh t ers if t here i s a house fire . He
suggested that a height requirement be incorporated into the proposed
ordinance .
Further discussion ensued and it was the consensus of the City Council to
allow City Attorney Bamburg to research the subject a n d formulate an
ordinan ce. I t was also t h e sentiment of the City Council to grandfather
existing fencing .
b . DISCUSSION Leaf Burning
Mr . Jody Urquhart referenced members of the audience who are in
attendance to present concern s regarding leaf burning in the City . He
read from the Jacksonville Municipal Code Book 8-32 -0 10 regarding
restrictions for trash incineration . "It is unlawfu l for any person or
persons to bur n or cause to be burned out of doors any hay, straw,
shavings, pape r, leaves, trash, or any combustible mate rials on any
occupied or unoccupied lot within the City except in wire baskets of n ot
more than one quarter inch mesh, rock, brick, or me tal incinerators with
a proper cover. No incinerator shall be l ocated within ten fee t of any
building or combustible material . (O rd. 85 Sec . 1, 1957} ". He offered
that i n 1957 when this ordinance was adopted, the City probably d id not
have the pickup se rv ice that we have today . He pointed out t hat
Jacksonville has yard waste pickup four times monthly and is current l y
operating , on a trial basis, a pickup service on Wednesdays for citizens
that call in for a special pickup . He noted that yard waste does not
have to be put in a bag fo r curbside pickup. He added that he feel s the
City shou ld put forth a campa ign asking resident s not to use plastic bags
for yard waste because the plastic do esn 't breakdown and it makes t h e
mulch made from yard waste less desirable. He related that it is being
proposed by citizens with concerns that it be made mandatory that
citizens cannot burn yard waste in the City of Jacksonville .
In response to a question from Alderman Howard, City Attorn ey Bambu rg
noted that there is another ord inance addressed in the late 80's from t h e
standpoint of not burning . He added that there are a ls o State statutes
that are addressed and the enforcement for t h ose is through the State
fire marshal 's office . He related that without funding for more manpower
the State is no t ab l e to address all those issues, so it is deferred to
loca l fi re departments . He noted that Chief Vanderhoof has set up
guidelines for citizens who call in regarding circumstances for burning .
4
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 1, 2010
7 :00 P .M. -7:48 P.M .
Mr. Jody Urquhart acknowledged that the Fire Department will respond to
complaints , but added that he feels that is a waste of the Fire
Department 's time to have to respond to those types of calls. He issued
major points to prohibit burning, saying that firstly these fires smolder
and the smo ke becomes a hazard for neighbors, especially those who suffer
from asthma or other resp iratory problems. Secondly, it presents a
safety issue, explaining that wi th smaller lots the possibility of
causing a house fire even to a neighbor 's home has increased. Thirdly,
resident have numerous monthly yard waste pickups. He asked the City
Council for consideration in prohibiting burning in the City .
Alderman Smith related that he had spoken with a resident that could
sme ll the smoke even inside his home, adding that this person is also on
oxygen, so i t presents an added problem for this resident . He supported
the prohibition of burning inside the City.
Alde rman Howard asked that City Attorney Bamburg formulate an ordinance
to prohibit burning of leaves inside the City limits .
Mayor Fletcher noted t hat in visiting with other local mayors, the City
of Maumelle may have an ordinance we could simulate and adopt, noting
that the City of Maumelle does not allow burning except on a construction
site .
Director of Administration Jim Durham offered that Jacksonville needs t o
be on the cutting edge regarding progressive attitudes toward the
environment. He noted Jacksonville 's "go green" efforts with the
Recycling Center , also noting that the City is prohibited by ADEQ from
burning waste without a permit. He also asked that the City Council
consider, under present authority of the Fire Chief , to stop the burning
while the ordinance is being formulated . He related that this being
spring it presents itself as a nuisance and hazard.
It was the consensus of the City Council to allow Chief Vanderhoof to
exercise his authority to ban burning immediately .
Chief Vanderhoo f noted that in these situations of allowing leaf burning,
the Fire Department is put into posit i ons of being the negot i ator. He
stated his support to stop leaf burning .
Alderman Rinker noted that currently the State has issued a no burn ban .
Alderman Smith noted and Chief John Vanderhoof concurred that it has
become a real problem this year .
Discussion ensued regarding the possible use of burn ban signs or the
implementation of CodeRED to inf o rm residents of the burn ban .
Mayor Fletcher asked press t o help put the word out that the City is
prohibiting leaf burning beginning immediately.
5
NEW WEBSITE FOR THE CITY
CITY OF JAC KSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 1 , 2010
7 :0 0 P .M. - 7 :48 P .M.
Mayor Fletcher stated tha t becaus e t he new website i s interactive, i t has
brought City Hall into res iden t 's home s . He relat ed that any and a ll
types of complaints are copied to him.
Director of Information Technology Barbara Danie l stated that thi s
project has been a dream of the City for approximately eight years,
working on t h is particular webs ite for a pproximately two years . She
stated that the website went live today and everyone is very excited
about what it offers use r s . She noted that t he we bsite address is
cityofjacksonville.net , highlighting many of the features o n screen for
the aud ience to vis ually sample. She demonstrated seve ral Departments,
noting that al l phot ographs featured o n the website were taken inside the
City . She noted that all Departments have the opportuni t y to participate
in the Upcoming Events feature page . She the n demonstrated the process
for citizens to make a r eport or request s uch as potholes or code
compl aint s . It was no ted t h at it is not a requireme nt that a citizen
give their name or email add ress . All compl ai nts wil l go out immedia t ely
to the director or manager of each department and the Mayor wi ll receive
a copy.
Mayor F letcher not ed that animals for adoption will also be featured on
the website in efforts to r aise the adop tion rate . He t hen related that
each department will be responsible for keeping their departmental page
current.
Director of Administ r ati on Jim Durham r equested t h at some t ype o f
encoura gement be used for citizens to leave contact information so they
can be updated regarding the progres s of their report or request , noting
that oftentimes the resolution is more involved than t he citizen may
realize .
Mayor Fl etcher stated that he fe els once everyone is fami liar with t he
website it will d r aw the communi t y closer.
In response to a ques t ion from Ma yor Fletcher I Human Resource Director
Jill Ros s explained that City job postings will a lso be on t he we bsi te,
adding that the application is also on line. S h e then related tha t
applicants will soon be able to fi ll out the application and submit it
online .
City Engineer Whis ker stated that permits and fees will be able to b e
handled online .
In response to a quest ion from Mayor Fletcher, City Engineer Wh is ker
informed t he City Council that the City has applied for a grant t o
mitiga t e floodi ng in the Pinon and Leonard s treets area in t h e Beachw ood
Subd i v ision. He related that as part of t he grant proce ss 1 t he City
6
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 1, 2010
7:00 P .M. - 7 :48 P .M.
Council wil l be requested to hos t a public hearing . He then related that
City crews dug a relief ditch from the area to a second bridge at the
railroad tracks . He noted that the public hearing will be held at 6:30
befo re the next Ci t y Counci l meeting.
Mayor Fletche r noted a conflict in scheduling, announcing that the Annua l
Poli ce Banquet is scheduled to begin at 6:00 on the same evening.
Discussion ensued and it was the consensus of t he City Council to change
the regularly scheduled meeting time to 7 :30 p.m. versus 7:00 p.m. April
15, 2010 .
APPOINTMENT(S): WATER COMMISSION
Alderman Smith moved, seconded by Alderman Ferrell to approve the
reappointment of Phillip Keaton for a term to expire 4/20/2018 . MOTION
CARRIED.
JACKSONVILLE HOUSING AUTHORITY
Alderman McCleary moved, seconded by Alderman Smith to approve the
reappointment of Brian Hagewood for a term to expire 4/01/2015 . MOTION
CARRIED.
CIVIL SERVICE COMMISSION
A l derman McCleary moved , seconded by Alderman Ferrell to approve the
reappointment of Cynthia Bolden for a term to expire 4/01/2016. MOTION
CARRIED.
ANNOUNCEMENT (S) : Mayor Fletcher announced that Jacksonville Cleanup Day
will be held Saturday, April 24th starting at 9 a .m. at the Recycling
Cente r.
He then announced that the Animal Shelter i s hosting a Pe t Fair April
24 t h 10 a .m. to 4 p .m.
The Memphis Flea Market will be held this Saturday 8 a .m . to 6 pro . and
Sunday 8 a.m. to 5 p.m .
The Community Center will be celebrating its 15 year anniversary next
Saturday 1 0 a.m . to 2 p .m .
ADJOURNMENT: Without objection, Mayor Fletcher adjourned the meeting at
approximately 7:48p.m . MOTION CARRIED.
Respectfully,
7
City Council Of Jacksonville, Arkansas
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4 . APPROVALS AND/OR
CORRECTION OF MINUTES :
5. CONSENT AGENDA:
Police Department:
Fire Department:
Animal Control:
Engineering :
6 . WATER DEPARTMENT:
AGENDA
Regular City Council Meeting
April 15, 2010 7:30 p.m.
Regular City Council Meeting
April1, 2010
Regular City Council Meetings
March 4 & March 18, 2010
Regular Monthly Report/March
Police Chief Gary Sipes
Regular Monthly Report/March
Fire Chief John Vanderhoof
Regular Monthly Report/March
Public Works Director Jim Oakley
Regular Monthly Report/March
City Engineer Jay Whisker
7 . WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10 . STREET DEPARTMENT:
11. SANITATION DEPARTMENT:
12 . PARKS & REC . DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS :
-ADJOURNMENT
Request to accept bid: 2007 Chassis
for dump truck
Ribbon cutting ceremony for Farmers '
Market April 281h at 10 a .m.
Jacksonville Clean Up Day April 24, 2010
starting 9 a.m. at the Recycling Center
Jacksonville Animal Shelter Pet Fair
April 24 , 2010 10 a.m . to 4 p.m.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 15, 2010
7 :30 P .M. -7:46 P.M .
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in regular
sess i on on April 1 5 , 2010 at the regular meeting place of the Council .
Alderman Smi th delivered the invocation and Mayor Fle tche r led a standing
audience in the "P ledge of Allegiance" to the flag .
ROLL CALL : Alderme n : Elliott, Smith, McC lea ry , Sansing, Ray, Rinker ,
Ferre ll, Stroud, Twitty, and Howa rd answered roll call. Mayor Fletcher
also answered ROLL CALL declaring a quorum. PRESENT TEN (10), ABSENT (0).
Others present for the meeting were : Director of Administration Jim
Durham, City Engineer Jay Whisker, Public Works Di rector Jim Oakley, CDBG
Director Theresa Watson, Battalion Chief Kendell Snyder, Human Resource
Director Jill Ross, Director of Information Techno logy Barbara Daniel,
Assistant Finance Director Cheryl Erke l, Parks and Recreation Director
Kristen Griggs, Mrs. Glenda Fletcher, Mrs . Ma rie Fletcher , Mrs. Nola
Ferrell, Mrs. Helen Stroud, Mrs. Beverly Elliott, Mrs. Paulette Howard,
Mrs. Edith Smith, Mrs. Addie Gibson , Mr . Ivory Tillman, Mr. Rizelle
Aaron, Mr. Jim Moore, interested citizens, and members of the press.
PRESENTATION OF MINUTES :
The minutes of the regular City Counci l meeting of April 1, 2010 were
included in packets for approval and/or co rre ction at the next regularly
scheduled Ci ty Council meeting.
APPROVAL AND /OR CORRECTION OF MINUTES :
Alderman Smith moved, seconded by Alderman McCleary that the minutes of
the Regular City Cou ncil Meetings of 4 March and 18 March 2010 be
APPROVED. MOTION CARRIED .
CONSENT AGENDA :
REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Elli ott moved , seconded by Alderman Ray to approve
monthly report for March 2010 regarding annual crime
comparisons .
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
the regular
statistical
Alderman Elliott mov ed , seconded by Alderman Ray to approve the regular
monthly report for March 2010 from the Jacksonville Fire Department, which
reflects a fire loss o f $45,000 .00 and a savings total of $305 ,000 .00 .
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Elliott moved , seconded by Alderman Ray to approve the regular
monthly Animal Control report for March 2010. Said report reflects :
ADOPTION/FINES: $3 ,175 .00
CONTRIBUTIONS : $ 197 .00
TOTAL: $3,372.00
1
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 15 , 2010
7:30 P.M. - 7 :46 P.M.
REGULAR MONTHLY REPORT/ENGINEERING DEPARTMENT
Alderman Elliott moved, seconded by Alderman Ray to approve the regular
monthly report for Mar c h 2010. Said report reflects:
PERMITS/LICENSE ISSUED
Bui lding Permits
Business Licens e
UNSIGHTLY & UNSANITARY
Grass Letters
Property Mowed
Trash Le tters
Trash Removal
35
11
3
0
26
2
Property Ma i nt. Letters 76
Cost $ 265 .00
CITATIONS
Debris & open s t orage
Property maintenance
0
0
INSPECTIONS PREFORMED
Building Inspections
Elect rical
Plumbing
HVACR
VEHICLES
Notice of Noncompliance
Towed
CONDEMNATIONS
Structural Maint . Letter
Structur al repairs made
Demolitions
WARRANTS
Arrest
Search
58
51
46
32
24
2
0
0
0
0
0
ROLL CALL: Aldermen : Elliott , Smith , Sansing , Ray , Rinker , Ferrell,
Stroud , Twitty, and Howard voted AYE . MOTION CARRIED.
WATER DEPARTMENT :
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT :
POLICE DEPARTMENT:
STREET DEPARTMENT: Request to accept bid for 2007 Chassis Dump Truck
Publ i c Works Director J i m Oakley recommended t he h i gher bid of $67,000.00
from Inmon Truck Sales , explaining that the lower bid truck of $58,320 .00
has 300 ,000 more miles than the higher bid . He stated that he be l ieves
it would be more cost effective given the difference in mi leage over the
lifespan of the vehicle . He related that both trucks are 2007 mode l s,
adding that the choice to purchase used instead of new is because the
vehicle is aged out faster than the mileage. He stated that generally a
truck can have as much as one million mi l es before be i ng replaced. He
expl ained that the higher bid is a Mack truck, which has a good
reput ation and a one year warranty from the manufacturer .
Alderman Howard moved , seconded by Alderman Stroud to reject the lower
bid o f $58,320 .00 from MHC Kenworth and accept the higher bid of
$67 ,000.00 from Inmon Truck Sales.
In response to a question from Mayor Fletcher, Public Works Director Jim
Oakley stated that the Mack truck has 170,000 miles a nd the Kenworth has
2
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 15 , 201 0
7 :30 P.M. - 7 :46 P.M .
470,000 miles . He then answered that this purchase is to replace a truc k
that was taken out of service.
At this time MOTION CARRIED .
SANITATION DEPARTMENT :
PARKS & RECREATION :
GENERAL:
APPOINTMENT (S) :
ANNOUNCEMENT (S) : Mayor F l etcher related that after sending out an all-
call regarding the Census last night, today his office received several
phone calls from residents in subdivisions that apparently did not
receive their Census by mail. He noted that many parts of North l ake
Subdivision, consisting of approximate ly 200 to 250 homes, did not
receive their Census; as well as Lakeside Mob ile Home Park consisting of
167 homes. He stated that the press had repo rted a 62% return for the
City of Jacksonville, urging citizens to get the word out for t he Census
count.
He then asked that City Council members who plan to atten d the Mun icipal
League Conference June 16th through the 18th contact his office regarding
arrangements .
He announced that the Ribbon Cutting Ceremony for the Farmers ' Market
would be April 28 th at 10 a .m.
Public Works Director Jim Oak l ey announced t hat t he Jacksonville Clean-Up
Day would meet at the Recycling Center April 24, 2010 @ 9:00 a .m .
He then announced that t h e Animal Shelter Pet Fair will be April 24th
from 10 a.m . to 4 p.m . He commended the Animal Cont r ol staff, pointing
out that last month they succeeded with an over 50% adoption rate . He
then informed the City Council that the Department is continuing to
respond regarding Pit Bulls, explaining t h at they pick ed up eleven
unlicensed Pit Bulls last month .
Mayor Fletcher noted that the Me mphis Flea Market, held in the vacant
Wal-Mart building this past weekend, brought significant revenues to area
restaurants. He stated that he received good feedback regarding the
event , adding that he had spoken with the parent company who was
impressed by the number of people (12,000) who attended the Saturday and
Sunday event . He related that the company has comm itted to two more
weekend events . He related that additiona lly there have been other
vendors interested in renting the property for gun shows, e l ectronic
shows, and boat shows. He stated t h at this has the opportunity to turn
into an expo type 5i tuation for the City. He then added that any
parking problems are solvable with better signage and advertised stadium
parking.
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 15 , 2010
7:30 P .M. -7:46 P.M .
Mr . Rizelle Aaron addressed the City Council saying that the objective of
the NAACP i s to help minority groups' progress so that we can all
progre ss , adding t h at oftent i mes i ndi viduals will say things to them that
they will not say to the City administration or Police Department. He
stated that the NAACP sometimes acts as a mediator, o r go between and
then they t alk to the City. He stated that they are not against the
Community, adding that their intent is to listen to the people that they
represent. He noted that their NAACP branch i s one of the fastest growing
branch es in the State . He added that t hey are on tractr before the year
is over, to be the lar gest NAACP branch in the State; po i nting out that
they represent a large number of people in Jacksonville . He stated that
he wa n ted to clarify that the NAACP is not an African-Ame r ican
organization that wants to complain about everything . He stated that
they get a number of complaints every month, every week, every day, and a
lot of t hose complaints a r e just nonsense . He related that he and Mr .
Chris Wright investigate every complaint, adding that if the complaint
appears to be foolishness the n they do not address it, they respond with
a letter saying t hat t here is nothing t hat they can do . He stated that
the NAACP wants the same thing, to see the City progre ss and grow, but
they a lso want t o see the g ap bet ween minorities and o t her groups close .
He stated that they are worki ng with the City, not against the City .
Mayor Fletcher thanked Mr . Aa r on f or h i s comments b u t noted th a t he has a
hard time understanding why someone with a problem or complaint would not
feel like they could talk with their officials , an Alderman , the Police
Chief , or himself . He stated t h at he does not neg l ect a n yone and h e
treats everyone fairly . He pointed out that since the officials are the
ones to be held accountable ; he believes anyone with a problem should
come to the i r Cit y o ff icial s . He s t a t ed t hat t he City Council is the
elected body for al l Jacksonville citi zens and he knows everyone on the
City Council to be an honest person . He stated that this is not
Washington D.C . and t his City Counc i l is not separated from their
constituents, adding that if any const i tuent has a prob lem they need to
call us . He added that if they are not satisfied with the way the City
h andles the prob l ems then h e cou l d understand other action, adding that
he has a problem if they call you and then you have to act as a go
between . He stated t hat it hurts him to believe they do not t rust him .
He related t hat this system , the way government works, we are the elected
representatives of the people and they need to call us or the Police
Department . He stated that he brags on the Police Department because he
believes Jacksonville has t h e finest Police Department in the State .
Mr . Aaron stated that he would agree and wou ld like to respond in kind,
sayi n g tha t Chief Sipes is doing a great job, but that does no t mean
there are not areas to be worked on . He added that i f they were not
involved in the way they are now, then a lot o f things that need to be
said would not get sai d. He stated that it is n ot a
4
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 15 , 2010
7:30 P .M. -7:46 P .M.
reflection on Mayor Fletcher or the City; but some people especia l ly
minority groups do not trust the system and people in authority. He added
that because of this they do not feel comfortable approaching people in
authority.
Mayor Fletcher stated that there has to be trust to solve prob l ems,
adding that they (representatives of the NAACP) need to help restore
trust; saying that the City has not done anythin g to betray that trust .
Mr. Aaron stated that it is c l ear that the City Council and the Mayor run
the City, but it is good for them to have another outlet if they do not
fee l comfortable talking to the City. He related that everything that
people talk to them about, unless it is something that they ask not to be
relayed, he conveys to the City. He stated that Mayor Fletcher is more
than welcome to talk with or ask questions of him, Mr . Tillman, or Mr.
Wright. He concluded saying that anything that comes to him wil l come
to the Mayor , adding that he feels they are a necessary organization .
Mayor Fletcher stated that he had addressed issues forwarded from Mr.
Aaron and surmised they might not have l iked the answer .
Mr . Aaron concluded saying that sometimes we have to agree to disagree.
ADJOURNMENT: Without objection, Mayor Fletcher adjourned the meeting at
approximately 7:46p .m . MOTION CARRIED.
Respectfully,
5
City Council of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4 . APPROVALS AND/OR
CORRECTION OF MINUTES:
5 . CONSENT AGENDA:
Engineering Department:
Animal Control:
6 . WATER DEPARTMENT:
7 . WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9 . POLICE DEPARTMENT:
10. STREET DEPARTMENT:
1 1. SANITATION DEPARTMENT:
12. PARKS & REC. DEPT:
13 . PLANNING COMMISSION :
14. GENERAL :
15 . APPOINTMENTS :
16. ANNOUNCEMENTS :
ADJOURNMENT
May 6, 2010 7:00 p.m.
a .
b.
c .
d.
e.
Regular City Council Meeting
April 15, 2010
Regular City Council Meeting
April 1, 2010
Regular Monthly Report/April
Regular Monthly Report/April
RESOLUTION 647 (#9-201 0) Implement
and support Jacksonville Water Works System
Improvement Project
PRESENTATION : Ambulance Service Expansion
7:00p.m. PUBLIC HEARING
ORDINANCE 1403 (#8-2010) Closing &
vacating a portion of Bertha Street
PRESENTATION: Keep Jacksonville
Beautiful Volunteer Citizen Award
RESOLUTION 646 (#8-201 0) Grant Application
to mitigate flooding in Beachwood Subdivision
Request to accept bid: Demolition
of Manor House Apartments
911 Communications Storm Warning
Awareness and Protocol
Creation of "Go Green " Committee
Reschedule Clean-up Day May 81h
9:00a.m . at Recycling Center
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 6, 2010
7 :00 P .M. -7:58 P.M .
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the City of Jacksonvil l e, Arkansas met in Regular
Session on May 6 , 2010 at the regular meeting place of the Counci l .
Alderman Smith delivered the invocation and Mayor F l etcher led a standing
audience in the "Pledge of Allegianceu to the flag.
ROLL CALL: Alde rmen: Ell i o tt, Smith, Sansing,
Stroud, Twitty, and Howard answered roll call.
Ray, Rinker, Ferrell,
Mayor Fletcher also
McCleary arrived at answered ROLL CALL declaring a quorum . Alderman
approximately 7 :04 p .m. PRESENT TEN (10), ABSENT (0).
Othe rs present for the meeting were : Director of Administration Jim
Durham , City Engineer Jay Whisker, Public Works Directo r Jim Oakley , CDBG
Director Theresa Watson, Fire Battalion Chief Joe Bratton, Police Chi ef
Gary Sipes , Human Resource Director J i l l Ross, Director of Information
Technology Barbara Daniel , Ass istant Finance Di r ector Che ry l Erkel , Parks
and Recreation Di r ector Kristen Griggs, 9 11 Commun i cations Di rector Tabby
Hu ghes, Mrs . Glenda Fletcher , Mrs . Marie Fletcher, Mrs. Addie Gibso n, Mr .
Ivory Tillman , Mr . Rizelle Aaron , Mr . Chris Wright , Mr. Jim Moore , Mr.
Jerry Reichenbach , Mr. Barry Hel ler , Mr . Dickie Pe nn, Mr . Mike Wilson,
i nterested citizen s , and membe rs of the press .
PRESENTATION OF MINUTES :
Mayo r Fletcher presented the minutes of the regu l ar City Co uncil meeting
o f April 15 , 2010 for approval and/or correction at t he next regularly
scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Stroud that the minutes of the
Regular City Council Meetings of 1 April 2010 be APPROVED. MOTION
CARRIED .
CONSENT AGENDA: REGULAR MONTHLY REPORT/ENGINEERING DEPARTMENT
Alderman Ray moved , seconded by Alderman Stroud to approve the Regular
Monthly Report for Apri l 2010.
PERMITS/LICENSE ISSUED
Building Permits
Business License
UNSIGHTLY & UNSANITARY
Grass Letters
Property Mowed
Trash Letters
23
10
456
13
1
Trash Removal 1
Property Ma int. Letters 45
Cost $ 715 .00
INSPECTIONS PREFORMED
Building Inspections
Electrical
Plumbing
HVACR
VEHICLES
Notice of Noncompliance
Towed
CONDEMNATIONS
Structural Maint . Letter
Structural repairs made
Demolitions
63
49
29
63
16
0
0
0
0
CITATIONS
Debris & open storage
Property maintenance
0
0
WARRANTS
Arrest
Search
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 6, 2010
7:00 P.M . -7:58 P .M.
0
0
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Ray moved , seconded by Alderman Stroud to approve the Regular
Monthly Animal Control Report for April 2010 . Said report reflects:
ADOPTION/FINES :
CONTRIBUTIONS:
TOTAL:
$4,030.00
$ . 00
$3 ,372.00
ROLL CALL: Aldermen: Elliott , Smith , McCleary, Sansing, Ray , Rinker ,
Ferrell, Stroud , Twitty, and Howard voted AYE . MOTION CARRIED.
WATER DEPARTMENT: RESOLUTION 647 (#9-2010)
A RESOLUTION OF INTENT DESIGNATING AND AUTHORIZING JACKSONVILLE WATER
COMMISSION, D/B/A JACKSONVILLE WATER WORKS , TO IMPLEMENT AND SUPPORT THE
JACKSONVILLE WATER WORKS SYSTEM IMPROVEMENT PROJECT, AGREEMENT NO. 00798-
DWSRF-L; AND, FOR OTHER PURPOSES .
City Attorney Bamburg reminded the City Council that at the previous City
Council meeting a Resolution involving the signature and bond issue were
combined, explaining that Resolution 647 (#9 -20 1 0) separates those
issues . He stated that Resolution 647 (#9-2010) only addresses the bond
lSSUe.
Alderman Ray moved, seconded by Alderman Stroud to read Resolution 647
(#9-2010). MOTION CARRIED . Whereupon City Attorney Bamburg read the
heading of Resolution 647 (#9-2010) .
Alderman Smith moved, seconded by Alderman Ray to approve Resolution 647
(#9-2010) in its entirety. MOTION CARRIED .
WASTEWATER DEPARTMENT :
FIRE DEPARTMENT: PRESENTATION: Ambulance Service Expansion
Battalion Chief Joe Bratton exp l ained that currently the Fire Department
runs two paramedic ambulances for the City, one located at Station #1 and
the other at Station #2. He offered that along with a private contract
service for transports that was a d ded in 1989, this level of service has
been offered as far back as 1984. He stated that back in 1 984 their
average number of runs per day was two , adding that now they average
eight runs daily . He stated that run volume continues to increase. He
related the Fire Department has had to press the reserve/back-up
ambulance into service more frequently or re l y on the private contractor
to help meet emergency response needs. He related that the back-up
ambulance will be moved into full service and staffed with existing
personnel to meet the growing needs of citizens . He added that the
2
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 6 , 2010
7 :00 P.M . - 7 :58 P.M.
back-up ambulance would be placed at Station #3 on John Harden Drive. He
explained that area is their longest response time area, adding that it
will additionally used to cover the Little Rock Air Force Base. He
stated that they are anticipating a decrease in response time from 2 to 3
minutes . He related that by using an existing unit and existing
personnel there should be zero costs . He noted that t h e only funds spent
were getting the ambulance stocked with the same level of care and
equipment as the other two units in service . He stated that he fee l s in
the long-term the only additional expense might be some personnel
overtime but if a ny the cost would be minimal . He t h en noted that later
there might be a request for a replacement ambulance so one can be held
in reserve.
In response to a question from Alderman Elliott , Battalion Chief Bratton
responded that the Fire Department has applied for personnel grants but
have not found any suitable for vehicles . He related that they recently
received a $20,000.00 State grant that helped with s uppli es for this
expansion.
Mayor Fletcher noted that the Jacksonville Ambulance Service is far l ess
expensive t han other communi ties, noting that the comparable price of
$400 .00 for an ambu l ance run to $800.00 in other communities for t he same
level of service . He commended the Fire Department for t heir
professionalism provided to the community.
Discussion ensued regarding the supplement funds used to augment the
Ambulance Fund, Battalion Chief Bratton noted tha t it would be hard to
find quicker response times , better level o f care, or an y better level of
personnel than is found in the City of Jacksonville .
POLICE DEPARTMENT :
STREET DEPARTMENT :
SANITATION DEPARTMENT:
PARKS & RECREATION:
PLANNING COMMISSION: ORDINANCE 1403 (#8-2010) PUBLIC HEARING
AN ORDINANCE VACATING AND CLOSING A PORTION OF BERTHA STREET ,
JACKSONVILLE, ARKANSAS (GENERAL LOCATION : A PORTION OF BERTHA STREET
BETWEEN NORTH JAMES AND JEFF DAVIS STREETS , JACKSONVILLE, ARKSANSAS) ;
AND, FOR OTHER PURPOSES.
Mayor Fletcher opened the public hearing at approximately 7:10p .m.
City Engineer Whisker answered that the clos ing is a half l ength of
Bertha Street; explaining that the Street extends from James Street to
Jeff Davis. He t hen related that the owners o f the adjacent properties
are requesting to close the half between their properties. He sta t ed
that the Street was never built, adding that it has an o pen ditch storm
drain from Second Baptist Church to Jeff Davis . He stated that the
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 6 , 2010
7 :00 P .M. -7 :58 P.M .
closure would be the west ha l f of the Jeff Davis side . He then noted t h at
the utilities and the storm drain would rema i n in place as an easement in
care of the City .
Alderman Elliott moved , se conded by Alderman Smith to place Ordinance
1403 on FIRST READING . ROLL CALL: Aldermen El liott , Smith, McCleary,
Sansing, Ray, Rinker, Ferrell, Stroud, Twitty, and Howard voted AYE. NAY
(0). MOTION CARRIED . Whereupon City Attorney Bamburg read the h eading
of Ordinance 1403.
Alderman Stroud moved, seconded by Alderman Ray to APPROVE Ordinance 1403
on FIRST READING and to suspend the rules and place Ordinance 1403 on
SECOND READING . ROLL CALL : Aldermen Elliott, Smith, McCleary, Sansing,
Ray, Rinker , Ferrell, Stroud, Twitty, and Howard voted AYE. NAY (0).
MOTION CARRIED . Whereupon City Attorney Bambu rg read the heading of
Ordinance 1403 .
Alderman Stroud moved, seconded by Alderman Ray to APPROVE Ordinance 1 403
on SECOND READING and further suspend the rules and place Ordinance 1403
on THIRD AND FINAL READING. ROLL CALL : Aldermen El l iott, Smith,
McCleary , Sans i ng, Ray , Rinker, Ferrell, Stroud, Twitty, and Howard voted
AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the
heading of Ordinance 1403 .
Alderman Stroud moved, seconded by Alderman Ray that Ordinance 1403 be
APPROVED AND ADOPTED . ROLL CALL; Aldermen E l liott, Smith, McCleary,
Sansing, Ray, Rinker, Ferrell, Stroud, Twitty, and Howard voted AYE. NAY
( 0) . MOTION CARRIED .
ORDINANCE APPROVED, ADOPTED , AND NUMBERED 1403 THIS 6 th DAY OF MAY 2010.
GENERAL: a . PRESENTATION Keep Jacksonville Beautiful Volunteer Citizen
Award
Alderman Howard recognized Mr . Ba rry Heller regarding h is work for the
Keep Jacksonville Beautiful Organization, noting that Mr . Heller has gone
above and beyond the call of duty as a volunteer.
Public Works Director Jim Oakley presented Mr. Barry Hel ler with a plaque
of appreciation recogn i zing his continuous long-term service to keep
Jacksonville beautiful .
b . RESOLUTION 646 {#8-2010)
A RESOLUTION AUTHORIZIANG THE MAYOR OF THE CITY OF JACKSONVILLE TO SUBMIT
A GRANT FUND APPLICATION TO THE ARKANSAS COMMUNITY AND ECONOMIC
DEVELOPMENT PROGRAM FOR THE CONSTRUCTION OF A DETENTION POND TO MITIGATE
FLOODING IN THE BEECHWOOD SUBDIVISION OF JACKSONVILLE , ARKANSAS ; AND FOR
OTHER PURPOSES .
4
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 6 , 2010
7 :00 P.M . - 7 :58 P.M .
City Engineer Wh i sker stated that Reso l ution 646 is t he l ast step i n t h e
green application process t o mi tigate flooding in the Beechwood
Subdivision . He noted that Pinon and Leonard are the Streets involved in
Beechwood located off Loop Road, explaining that it is a mob i le home
subdivision. He noted long existing problems with flooding and efforts
to address that issue . He explained that Public Works Director Jim
Oakley found an extra relief underneath the railroad tracks that was not
being used, adding that a ditch was dug to relieve flooding up to a "yu
section. He not ed that the grant is to continue the ditch into the "Yu
area , and further mitigate any flooding.
Alderman Elliott moved, seconded by Alderman Smith to read Resolution 646
(#8-2010). MOTION CARRIED. Whereupon City Attorney Bamburg read the
heading of Resolution 646 (#8-2010) .
Alderman Stroud moved , seconded by Alderman Howard to approve Resolution
646 (#8-2010) in its entirety . MOTION CARRIED .
c. Request to accept bid for Demolition of the Manor House Apartments
City Engineer Wh i sker related tha t the recommended low bidder L ipsmeyer
Demolition is located out of Bigelow, Arkansas.
Alderman Smith moved, seconded by Alderman Ray to accept the low bid in
the amount of $87 ,000 .00 from Lipsmeyer Demolition with funds to be drawn
from the Capital Impro vement Fund. MOTION CARRIED.
d . 911 Communications Storm Warning Awareness and Protocol
911 Operations Director Tabby Hughes noted confusion for c i tizens
regarding the sirens, explaining that when a tornado warning is issued
for Pulaski County the sirens are sounded for one minute to let res i dents
know that sev ere weather is mov i ng into the area . She then explained
that once the threat is determined to be moving into the City of
Jacksonville the sirens are sounded until the threat has passed, adding
that when the sirens stop that means the threat is all clear . She
related that the Communications Cente r monitors the weather and receives
messages from the ACIC termina l that provides weathe r bulletins . She
stated that the bulletins relate exactly which cities will be impacted by
either a severe t hunderstorm or a tornado. She added that they are also
in contact with t he Air Force Base who has a radar system that is
monitored at all times. She related that the Air Base will notify them
when any rotation is spotted on radar approaching the City limits , t hen
the sirens are activated. She explained a circumstance where they had
activated the sirens because the Air Base had spotted rotat i on north of
the City but since the County was sounding their sirens, they dec i ded to
act ivate the sirens for the City of Jacksonville .
She then explained that
tornado or flash flood,
CodeRED has opt i ons for severe
adding that CodeRED has t he
5
thunderstorm ,
capability o f
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 6 , 2010
7:00 P.M. -7 :58 P .M.
notifying residents by street address . She noted that the system is so
advanced that many times the call goes out before it is annou nced on the
T .V . or radio.
Mayor Fletcher encouraged everyone to sign up for the CodeRED severe
weather alerts .
Director of Administration Jim Durham note d that some people were
concerned about the number of ca l ls received, explaining that residents
can opt for the tornado warning without having to get thunderstorm or
flash flooding calls. He then noted that the disclaimer states that it
will take two weeks for the names to be incl ude d in the d a ta base but
added that t hey have been working to get the names in on a da ily basi s .
e . Creation of a "Go Green Committee"
Alderman Elliott explained that the State adopted Act 1494 to promo t e
conservation o f energy and natural resources for public agencies, add ing
that one mandate is that cities have to develop and implement an energy
management plan for its utili ties consistent with the Arkansas Energy
Office. He stated that the City of Jacksonvi lle is in line to develop a
plan regardi ng sustainabil ity and energy management . He introduced
Danielle Shafer, a sustainabili ty consultant for TME in Li ttle Rock ,
adding that she is a LEED professional .
Ms . Dani elle Shafer info rmed the City Council that wh ile she a n d her
husband both work in Little Rock, they preferred to purchase their horn e
in Jacks onvill e. She explained that she does project management for
sustainability bui l ding and for existing buildi ngs. She r e lated that she
is different from other project managers in tha t she is the owner
advocate, meaning that she finds cheaper and more ine xpensive
alternatives to living sustainably . She explained her involvement in
locating policies and education to use those policies for their
businesses and homes . She added that she is als o i nvolved in helping the
State, noting that the governor is ready to move wi th several projects.
She stated that she would like to be involved wit h Jacksonville to help
br in g that education to the City she l i ves in . She i n formed the Ci ty
Council that on May 21 st they would be hosting t h e Sustainable Arkansas
Conference , o ffering information for City Council memb ers to attend . She
noted that it would cover public, resident i al and commercial buildings .
Alderman Elliott pointed out that there are v arious low-cost/no-cost
items tha t the City could participate in to hel p comply with t he new Act.
He stated that the Arkansas Energy Office is a good resource to h elp
achieve that goal, adding that there are a lot of grants that could be
available. He suggested that a task force or committe e be considered for
how the City of Jacksonvi l le would approach i t s compl iance with the Act,
adding that there wo uld need to be a sta ff person to be responsib l e for
green building policy and energy management.
6
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 6 , 2010
7:00 P .M. -7:58 P.M.
He then answered t hat he felt the committee shou l d be a cross-section of
City Counci l , employees, and citizens .
Ms. Shafer concurred that six to eight members would be a good number for
a committee.
Mayor Fletcher suggested that before the next City Council
work on the perimeters for setting up the committee , its
well as benefits to the City of Jacksonville and
recommendations to the City Council .
meeting they
function, as
bring back
Mayor Fletcher noted the need for education and possible grants fo r the
public, adding that t his would offe r great possibilities for the City of
Jacksonville .
Alderman Elliott stated that i t would not only help the City to be
compliant with the new Act but als o provide help to the citizens of
Jacksonville to become more energy efficient .
APPOINTMENT (S) :
ANNOUNCEMENT (S) : Mayor Fle tcher announced a rescheduling of the
Jacksonville Clean-up Day , May g th at 9 :00 a.m. at the Recycling Center .
Discussion ensued regarding informing the public as to becoming mo re
involved in the City of Jacksonville r ecycling effor t s.
Public Works Director Jim Oakley suggested the need for further public
education and outreach programs , noting that they are currently looking
at going door to door on a Saturday to ask residents to participate in
t he recycling program. He then noted the possi bility of having a pay as
you throw type garbag e system that would save residents who recycle.
Mayor Fletcher noted that Te xarkana went from individual recycl in g bins
to a combined recycling bin tha t has been more s u ccessful.
Public Works Director Jim Oakley noted that participated with drop off
service has become as popular as the curb-side pickup, adding that the
Recycling Center is open six days a week. He noted that the Recycling
bins for drop off are filled each weekend. He then answered that curb-
side participation is approximately 20% of the City .
Mayor Fle tcher offered that the web site would be another good avenue for
disseminating this type of information to the residents.
Public Works Director Jim Oakley announced that the Sanitat i on Department
has started a new program of collecting landfill items every Wednesday on
an on -call basis that has been successful . In formation regarding this
7
CITY OF JACKSONVILLE
RE GU LAR CITY COUNCIL MEETING
MAY 6 , 2010
7 :0 0 P.M. - 7 :58 P .M.
type of pickup will be dis t ributed through the water bi lls and an all -
call will be sent out to Ja cksonville residents .
PUBLIC COMMENT(S):
Mr. Rizzell Aaron of the Jacksonville branch of the NAACP addressed t he
City Council saying that there has been concern r egarding pol i ce policy
and the NAACP has brought t he issue o f a ci t izen rev i ew board to field
citizen complaints against police officers. He reference an FOI of the
last 50 complaints against the Police Department, saying tha t there were
conce r ns about the man-hours in col l ecting t hose complaints, suggesting
that a copy of all complaints should be held in a separate file . He
s tated that there were concerns regardi ng t he vagueness of response of
the complaints . He cited two instances where officers lied in po l ice
repo r ts , adding that the response s did not adequately address the issue
of lying . He noted a n instance wh ere he had filed a complaint aga i ns t
Alderman Stroud, saying that everyone s hould know h ow s imple it is to be
put into the system . He added that now anyo ne can go to the Police
Department and obtain a copy of that complaint j ust by requesting it,
say i ng those are the things that normal citizens face every day. He said
that "once you are in the system, whether you think it is substantial or
not , anybody can go look at that". He stated that the NAACP still
supports and wi l l not l et it go, "we need a citi zen review board". He
stated that the City forms commi ttee s at the drop of a hat and formed one
tonight. He stated that there is a committee for everything, questioning
the problem with having a committee that looks at citizen comp laints . He
issued concerns regarding an officer name d Charles Wells, noting that
late r that officer was arrested .
He then re la ted that he has been in contact with John Walker, explaining
that Mr . Walker is heavily involved in whether the City of Jackson vil l e
gets an independent school district . He s t ated t h at they understand how
important that is for Jacksonville student's education and for the
economy in Jacksonville . He stated that Mr . Walker has agreed to me et
with him and the Jac ksonville education group immediately foll owing h is
election campaign to discuss the pros and cons of an independent schoo l
district . He related that Jody Abernathy of the Dream Program was refuse d
a grant for her after school program by Acting Superi ntendant McGil l ,
adding that he spoke with Bernice Russell, head of the Grant Department
on behalf of Ms . Abernathy and t h e NAACP, wh i ch helps the City. He stat ed
tha t Ms . Russ e l l related to him tha t rega r d l ess of Mr. McGi l l 's actions,
they would make sure that Ms . Abernathy's grants were submitted whether
they were rece i ved by tomorrow 's deadline or not . He stated that h e has
said this to demonstrate that the NAACP does not j ust deal with po li ce
issues, adding that they deal with issues in general . He re i t era ted that
he believes and most of the members of the NAA CP believe t hat a citi zen
review board is necessary because the public has to be protected a nd
sooner or later they will .
8
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 6, 2010
7:00 P .M. -7:58 P.M.
Alderman Stroud apologized, saying that he and Mr. Aaron seemed to have
gotten off on the wrong foot, adding that Mr . Aaron seems t o be an
intelligent, bright, and articulate young man . He stated that City
Council honored a man tonight for picking up trash on the roadside to
make the City of Jacksonville better . He stated that he has lived i n
Jacksonvi lle for over fifty years, adding that the City has been
fortunate to have vo l unteers that would step out for the Senior Citizen
Center , work for the Hospital, pick up trash, and coach little league;
saying tha t all these people never got paid, never got into the lime
light, they just wanted to step up and do something for the City that
they live in. He sa i d "you don 't seem to be that kind of fellow to me,
I 'm sorry , but you seem more like the guy that is looking for a parade,
wanting to get in front and say look at me , I 'm the leader." He related
that Mr. Aaron has not brought up anything new tonight. He added that
the City does form committees from time to time to address certain
situations , and then those commi t tees are dissolved. He went on to say
that Mr. Aaron is proposing to form a committee that would be placed
between the Mayor and the Chief of Police , saying "that is just not
smart".
Mr. Aaron stated that he respects Alderman Stroud 's opinion , sayi ng he
too is sorry they got off on the wrong foot. He stated t hat "whether it
is smart or not remains to be seen, depending on which side of the
situation you are o n ". He stated that if you are the individual where
your four year old child gets patted down by a police officer and your
four year old child's first experience wi t h a pol i ce off i cer is being
patted down, then that child is affected forever". He stated t hat if
those situations are n ot adequately addressed in the Department then
there has to be a fair way to address those complaints . He stated that
he always has something to suppor t what he is saying, adding that if the
City reviews the complaints that he received, they would see what he is
talking about . He stated that these types of complaints are unacceptab l e
on any level .
Mayor Fletcher related that while he has only been Mayor for ten months,
policies have been implemented and citizens have come to his office to
relate that they see a difference and feel safer . He stated that this i s
the goal. He added that if given a choice he would chose to make the
City safe where a mother can go into her kitchen, cook and not worry
about her kids go ing outside and being approached by a drug dealer . He
stated that the Police are doing everything to make this City safe ,
adding that if Mr. Aaron 's concerns are such a major problem, why he o nly
went after the last fifty complaints. He added that it takes on the a ir
of a "witch hunt", pointing out that the City has a Police Chief, Mayor
and Civil Serv ice Commission to review the complaints. He stated that all
compla i nts are reviewed , adding t hat he trust the judgment of the system
in place. He stated that unless the City Council directs otherwise, a
review boa r d is not going to happen .
9
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 6 , 2010
7:00 P.M. - 7 :58 P .M.
Mr. Aaron stated that from his understanding the Civil Service Commission
does not deal with citizen 's compl aints in the Police Department .
Alderman Smith stated that he is not aware of any other city that has any
board like this, saying that i t drives a wedge between t he Po l ice Chief,
Mayor and City Council . He asked Mr . Aaron if he i s saying that he is
not getting coope r ation from the Mayor.
Mr . Aaron responded that to answer the question there are a number of
cities that do actually have a citizen review committee in place becaus e
of these exact same circumstances. He stated that "some things are not
done unless we make some noise and some things I have to make some
noise". He added that if he calls someone and does not get a response,
the only other way is to make some noise.
Mayor Fletcher interjected that the person who has a problem needs to be
the one who makes the noise .
Mr . Aaron continued that there are review boards in o t her cities, adding
that he has made the suggestion that police officers be requi red to wear
body microphones and be required to video and audio tape all interviews
and all interactions that may result in t he arrest of someone.
Mayor Fletcher noted that the City is movi ng i n that direction.
Mr . Aaron then question when the last time was that t he City performed
random drug screening. He thanked the City Council.
ADJOURNMENT : Alderman Stroud moved , seconded by Alderman Smith to adjourn
the meeting at approximately 7 :58 p.m . MOTION CARRIED.
Respectfully,
10
City Council Of Jacksonville, Arkansas
AGENDA
1. OPENING PRAYER:
2. ROLL CALL:
3 . PRESENTATION OF
MINUTES:
4 . APPROVALS AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
Police Department:
Fire Department:
6. WATER DEPARTMENT:
Regular City Council Meeting
May 20, 2010 7:00 p.m .
Regular City Council Meeting
May 6, 2010
Regular City Council Meeting
April15, 2010
Regular Monthly Report/April
Police Chief Gary Sipes
Regular Monthly Report/April
Fire Chief John Vanderhoof
7 . WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9 . POLICE DEPARTMENT:
10 . STREET DEPARTMENT:
11 . SANITATION DEPARTMENT:
12. PARKS & REC . DEPT:
13 . PLANNING COMMISSION:
13. GENERAL:
15 . APPOINTMENTS:
16 . ANNOUNCEMENTS:
ADJOURNMENT
a.
Request to accept bid: 2010 Asphalt
Pavement Sealing Program
ORDINANCE 1404 (#9-2010)
Reclassifying property corner of Lemac
Drive and Stanphill Road
b. ORDINANCE 1405 (#10 -2010)
Reclassifying property ly ing between the
900 Block of Jeff Davis and the 1300 Block
of North James Street
ADDITION TO AGENDA
RESOLUTION 648 (#1 0-201 0)
Authorizing the Mayor to submit a grant
application to the Department of Justice to obtain
Arkansas Wireless Information Network (AWIN)
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 20 , 2010
7 :00 P .M. -7:27 P.M .
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular
Session on May 20, 2010 at the regular meeting place of the Council .
Alderman Howard delivered the invocation and Mayor Fletcher led a
standing audience in the "Pledge of Allegiance" to the f l ag.
ROLL CALL: Aldermen: El liott, Smith , McC l eary, Ray , Rinker, Ferrell ,
Twitty , and Howard answere d roll call. Mayor Fletcher also answered ROLL
CALL declaring a quorum. PRES ENT EIGHT (8), ABSENT (2). Aldermen Stroud
and Sansing were absent.
Others present f or the meeting were: City Attorney Robert Bamburg,
Directo r of Administration Jim Durha m, City Engineer Jay Whisker, Public
Works Director J i m Oakley, Fire Chief John Vanderhoof, Police Chief Gary
Sipes, IT Systems Director Barbara Daniel , Assistant Finance Director
Cheryl Erkel, Human Resource Director Jill Ross, CDBG Director Theresa
Watson , Parks and Rec r eat ion Di r ector Kr i sten Griggs, Glenda Fletcher ,
Marie Fletcher, Tammy Fletcher, Mary Twitty, I vory Tillman, Edith Smith,
Nola Ferrell, Dickie Penn , Ken Fletcher, Robin Baker, Larry Smith, Addie
Gibson , Mike Traylor, Mike Wilson, Jim Moore, Rizzell Aaron, Christopher
Wright, interested citizens, and members of the press .
PRESENTATION OF MINUTES :
Mayor Fletcher presented the minutes of the regular City
of May 6, 2010 for approval and/or correction at the
scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Council meeting
next regularly
Alderman Smith moved , seconded by Alderman Howard that the minutes of the
Regular City Council meeting of 15 April 2010 be APPROVED. MOTION
CARRIED .
CONSENT AGENDA : REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Ray moved, seconded by Alderman Elliott to approve the Regular
Monthly Report for April 2010 regarding annual crime statistical
comparisons.
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Ray moved, seconded by Alderman Elliott to approve the Regular
Monthly Report for April 2010 from the Jacksonville Fire Department, which
reflect s a fire loss of $57 ,000 .00 and a savings total of $95,000 .00 .
ROLL CALL : Aldermen: Elliott, Smith, McCleary, Ray, Rinker, Ferrell,
Twitty, and Howard voted AYE . MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT :
POLICE DEPARTMENT:
1
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 20 , 2010
7:00 P.M . -7:27 P.M.
STREET DEPARTMENT :
sealing program
Request to accept bid for 2010 asphalt pavement
In response to a question from Alderman Smi th , City Engineer Whisker
answered that the City has n o t used this company before. He explained
that this program will be done in Stonewall , adding that it is on a trial
basis. He state d that the asphalt is in good shape and this program
should help the s treets las t longer .
Alderman Smith moved , seconded by Alderman Howard to approve the bid from
Hawk Systems in the amount of $19,965.00 with funds to be drawn from the
Street Department . MOTION CARRIED .
SANITATION DEPARTMENT :
PARKS & RECREATION :
PLANNING COMMISSION : a. ORDINANCE 1404 (#9-2010)
AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE , ARKANSAS
(GENERAL LOCATION : CORNER OF STANPHILL ROAD AND LEMAC DRIVE A/K/A THE
1200-1300 BLOCKS OF LEMAC DRIVE , JACKSONVILLE , ARKANSAS); AMENDING
ORDINANCE NUMBERS 213 AND 238 AND THE LAND USE MAP OF THE CITY OF
JACKSONVILLE , ARKANSA S ; AND, FOR OTHER PURPOSES .
Mayor Fletcher announced that Ordi nance 1404 (#9 -2010) has been removed
f rom the a genda per petitioner 's r equest .
b . ORDINANCE 1405 (#10-2010)
AN ORDINANCE RECLASSI FYING PROPERTY IN THE CITY OF JACKSONVILLE, ARKANSAS
(GENERAL LOCATION : PROPERTY LYING BETWEEN THE 900 BLOCK OF JEFF DAVIS AND
THE 1300 BLOCK OF NORTH JAMES STREETS); AMENDING ORDINANCE NUMBERS 213
AND 238 AND THE LAND USE MAP OF THE CITY OF JACKSONVILLE , ARKANSAS ; AND,
FOR OTHER PURPOSES .
Alderman Elliott moved, seconded by Alderman Smith to p lace Ordinance
1405 on FIRST READING . ROLL CALL : Aldermen Elliott , Smith, McCleary,
Ray , Rinker , Ferrell , Twitty , and Howard voted AYE . NAY (0). MOTION
CARRIED . Where upon City Attorney Bamburg read the heading of Ordinance
1405.
City Engineer Whisker related that the Planning Commission r ecommended
the r ezon ing f r om their previous meeting. He explained that a "PUD" is a
new zoning classification created for u nique pieces of propert y i n the
City. He re l ated t ha t the developer is proposing to cons truct 20 houses
on approximately 2~ acres. He stated tha t there would be six houses o n
North Jeff Davis , proposing to make a "U" off of James S treet f or another
16 hou ses . He no ted that it is b eing re zon ed from R-1 to a PUD (Planned
Unit Development).
2
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 20 , 2 0 10
7 :00 P.M . -7 :27 P .M.
Mr . Bill Engel of 1212 North Jeff Davis addressed the City Council ,
saying that his home i s direct l y across the street from t he property
being proposed for development . He re l ated t h at he has spoken with
several residents in his neighborhood, expl aining that everyone is upset,
pointing out one reason being the traffic. He questioned i f a traf f ic
study for James Street , much less Jeff Davis, had been performed. He
went on to say that the addition of twenty houses in this o n e block would
greatly increase traffic on James Street.
Mayor Fletcher related that the Ci t y has perfo r med traffic coun ts in the
past but there has not been one conducted regarding thi s particular
project .
Mr. Engel noted that the lots on North Jeff Davis are 50 ' and less. He
stated that this would bring down the property values of t h e exist i ng
residents. He noted another project in the area that had already hu r t
property values, adding that the residents oppose this many houses being
put in that area . He related that the last t i me the deve l opment was
proposed it was go i ng to be an elderly housi n g development with a f ence
to rear on North Jeff Davis, so traffic would n ot have been an issue. He
added that the original proposa l did not have this many houses proposed ,
adding that he was not opposed to that proposal . He stated that this
proposal is for six houses with access onto Jeff Davis , adding that he i s
sure if this were being proposed in front City Councilmen's houses they
wou l d not like it either . He related that many of the Counc i l members
p r obably received emails of disapprova l from many of his neighbors . He
related that he is stating his opposition , adding that if the proposal
were for three houses it wou l d be different. He r e iterated that this
proposal is not t he original proposa l.
Ms. Leann Elliott of 1401 North J e f f Davis stated that she agr ees with
the sentiments issued by Mr . Eng l e . She re l ated that she wou l d like to
speak to the qua l ity of life in t heir neighborhood , saying t h a t they have
many chi l dren and g r andch i ldren in the neighbo r hood. She noted that they
are able to have baseball games in the street only because there is
currently not a lot of traffic on North Je f f Davi s. She added that there
is traffic from the housing developme n t at the oth er end o f the street .
She noted times when the traf f ic has been dangerous, saying that any
increased traffic in an area this small would increase problems and
impact the quality of life for them . She stated tha t s he does not
understand how one person can come in with a "p r ofit motive" and change
the quality of the i r neighborhood . She stated that the development would
not help them or increase the value of the ir homes, addi ng that the
neighborhood feels it wi ll hurt them and impact the quality of life in
their neighborhood.
Mr . Dale Mitchell of 1214 No r th Jeff Davis stat ed that h i s home is nex t
door to Mr. Engle. He related that his major con cern is the traffic. He
stated that he has four children, a d ding that there are many other
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 20 , 2010
7 :00 P.M . - 7 :27 P .M.
children in the neighborhood to be concerned with regarding the traffic.
He stated that with the addition o f 21 houses there will be at least 21
mo re cars and in s om e cases there will be two or three cars per
household. He related that there is already a speed problem on North
Jeff Davis , explaining that there are younger residents from the housing
development that speed as much as 35 mph to 45 mph on North Jeff Davis.
He stated that he loves his children and cares about the other children
in the neighborhood because children are the future. He related that
this is America and we are allowed to make a profit but not at the
expense of our children or homes . He s t ated that he does not want the
value of his home to decline because someone e l se wants to make a profit .
Mr . Dickie Penn of 4510 Pennpointe stated that he is the developer of the
project. He explained that when he purchased the property it originally
cons i sted of 12 lots, 6 facing North Jeff Davis and 6 f acing James
Street . He stated that there would not have been any issues for him to
have gotten six bu i lding permits to build on the lots facing North Jeff
Davis. He stated that there would be no reason for the City to deny him
6 building permits for 6 houses . He stated that he is only propos i ng to
build the 6 houses on North Jeff Davis that he is entitled to build. He
stated that since he is not a traffic expert, he is unsure what those
impl ications would be . He then explained that the remaining 16 houses
will have access from James Street, which is a busy street, adding that
the City has future plans to widen that street to four-lanes . He stated
that regarding property values, his homes are going to start in t he
$120, 000 to $130, 000 range going as high as $150, 000 or $160, 000. He
r elated that generally homes in the area are not worth $160,000 so he
does not feel his homes would hurt their property values.
In response to a question from Alderman McCleary, Mr. Penn answered that
the average size wou ld be approximately 130 0 to 1600 square feet with a
two-car garage.
City Engineer Whisker then answered that he believes the proposed size is
comparable with the exis t ing homes of the neighborhood. He asked for
input from residents of the neighborhood . One resident stated that his
home was 1800 square fee t and another said that his home is 2300 square
feet. A resident then added that additionally their h omes are on 1 00 '
wide lots, anot her r esident offered that his l ot is 75 'wide , yet another
resident pointed out that there are 10' setbacks between the homes.
In response to a question from Alderman McCleary, City Engineer Whisker
explained that the property consists of 12 lots that back up to each
other. He stated that six lots face North Jeff Davis and six face James
Street . He then explained that t he lots facing North Jef f Davis were 50 '
lots, which Mr . Penn shortened to 4 8 ' or 4 4 ' in order to provide green
space for the overall development . He related that part of the back
portion o f those lots h a ve been added to the lots facing James Street,
4
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 20, 2010
7:00 P .M. - 7 :27 P.M.
making the lots facing North Jeff Davis half the depth
stated that James Street is a minor arterial street or a
street. He stated that traffic is directed to these
peop l e around the City, adding that James Street having
the proper function of that street.
originally. He
major collector
streets to get
more traffic is
Mayor Fletcher clarified with Mr. Penn that o r iginally the property was
platted with 6 lots facing North Jeff Davis and the lots were 50 ' X 190 '.
In response to a question from Alderman Smith , Mr . Penn answered that the
Planning Commission unan i mously voted to recommend approval to the City
Council.
City Engineer Whisker then answered Alderman Ray that there were one or
two residents who represented opposi t ion at the Plan ning Commission
meeting.
Alderman Ferrell confirmed with Mr. Penn that without consideration of
this deve l opment, the lots on North Jeff Davis could have been sold for
singl e-family housing construction .
Al derman Ray suggested that a traffic study for the deve l opment b e
conducted prior to the City Council adopting Ordinance 14 05 . He stated
that the City wants to be development friendly but show responsibility to
the communi t y as well.
Alderman Ray moved , seconded by Alderman McCleary to table Ordinance 1405
until a traffic study can be presented. MOTION CARRIED with Alderman
Howard voti ng NAY .
City Engineer Whisker stated t hat he would return to City Council with
the traffic study as soon as possible.
ADDITION TO THE AGENDA
RESOLUTION 648 (#10-2010)
A RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF JACKSONVILLE TO SUBMIT
A GRANT FUND APPLICATION TO THE DEPARTMENT OF JUSTICE FOR A JUSTICE
ASSISTANCE GRANT TO OBTAIN ARKANSAS WIRELESS INFORMATION NETWORK (AWIN)
RADIOS FOR THE CI TY OF JACKSONVILLE, ARKANSAS ; AND , FOR OTHER PURPOSES.
Alderman Smith move d , seconded by Alderman McCleary to suspend the rules
and place Resolution 648 (#10-2010) on the agenda . MOTION CARRIED .
Alderman Ray moved, seconded by Alderman Ferrell to read the heading of
Resolution 648 (#10-2010). MOTION CARRIED. Whereupon City Attorney
Bamburg read the heading of Resolution 648 (#10-2010) .
Alderman Ray moved , seconded by Alderman McCleary to adopt Resolution 648
(#10-2010) .
5
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 20 , 2010
7 :00 P .M. - 7 :27 P.M.
Director of Administration Jim Dur h am related that the grant is being
worked by Central Arkansas Planning and Development for the City. He
explained that the City wil l at some point have to spend approximately
1 .9 million dollars to convert from analog to digital regarding the 911
system . He stated that this means a l l new r adios in the p o l ice cars,
adding that part of the Fire Department has their AWIN radios . He stated
that this is a no match grant, adding t hat the City is guaranteed to
receive $36,000 to $38,000. He then explained that only 40% to 60% of
the grant is expended initially and that is if everyone applies, adding
that the ba l ance of the grant will automatically be enro l led into
funding. He speculated the City would then request funding to purchase
all the radios regardi ng that portion of the 1.9 million dollar estimate.
He noted that t he Ci t y could possibly end up with $400,000 or $500,000
toward the conversion .
Mayor Flet c her noted that the adoption of Resolution 64 8 tonight is
essential given the time line.
Director of Administration Jim Durham noted that a lot of the conversion
would be hand-held radios, adding that it lists approximately 100-plus
radios for t h e City of Jacksonville . He went on to say that the list is
p ri oritized, noting that the Police Department would be the first ent ity
for prioritization . He expl a ined that if the 911 communication system
for Jacksonville were knocked out, emergency calls would be rerouted to
Pu l aski County dispatch, however without t h e AWIN radios; Pulaski County
would not be able to communicate with our existing radios. He stated that
the AWIN system is a State system and they would take over the equipment
such as the transmitte r and tower . He then noted that currently the City
is s pending approximately $100, 000 annually for maintenance, which the
State would become responsible for maintaining t he equipment. He stated
that this system is what all cities in the State are moving into, adding
that this grant would help in the 1.9 mil l ion dollar es t i ma te c onversion .
Mayor Fletcher noted that Motorola estimated i t would cost 1.9 million to
convert, adding tha t the t iming is fortunate given that the City is in
t he process of adding the Police and Fire t r aining facility with a new
911 communications system . He noted that even if the Cit y r ece i ves as
much as $500,000 from the grant, the City will still need t o expend
almost 1.5 million to complete the conversion .
At this time, MOTION CARRIED to adopt Resolution 648 (#10-2010).
GENERAL:
APPOINTMENT(S):
ANNOUNCEMENT (S) : Mayor Fletcher noted that the June 17th City Co un c il
meeting is in conflict with the Arkansas Municipal League Convention held
in Hot Springs, quest ioning if t he City Council meeting needs to be
r escheduled
6
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 20 , 2010
7:00 P.M. -7:27 P.M .
or cancelled depending on the call of business for the agenda. Decision
to reschedule or cancel will be addressed at the next regula r ly scheduled
City Council meeting.
Training for 911 operators
Alderman Ray informed the City Council that a group sponsored by the
Municipal League is offer i ng to train all 911 operators in the State. He
explained that a bill is being introduced to the Legislature to require
that all 911 operators be certified throughout the State.
ADJOURNMENT: Without objection, Mayor Fletcher adjourned the meeting at
approx imately 7:27 p.m. MOTION CARRIED.
Respectfully,
7
City Council Of Jacksonville , Arkansas
1. OPENING PRAYER:
2 . ROLL CALL:
3. PRESENTATION OF
MINUTES :
4 . APPROVALS AND/OR
CORRECTION OF MINUTES :
5 . CONSENT AGENDA:
Engineering :
6 . WATER DEPARTMENT:
AGE N DA
Regular City Council Meeting
June 3 , 2010 7:00p .m.
Regular C ity Council Meeting
May 20 , 2010
Regular C ity Council Meeting
May 6 , 2010
Regular Monthly Report/May
City Engineer Jay Whiske r
7 . WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9 . PO LI CE DEPARTMENT:
10. STREET DEPARTMENT:
11. SANITAT ION DEPARTMENT:
12. PARKS & REC . DEPT:
13 . PLANNING COMMISSION:
14 . GENERAL:
15 . APPOINTMENTS :
16 . ANNOUNCEMENTS :
ADJOURNMENT
a.
PRESENTATION : Preliminary list
of 20 10 proposed Asphalt Overlay
and Striping Program
PRESENTATION : Single Stream Recycl ing
John Roberts Pulaski County Solid Waste
DISCUSSION : Resche d ule the
June 1 i h City Council meeting
b. Request to accept change orde r for the
Po lic e & Fi re Training Center
c. PRESENTATION : Comcast by Mike Wilson
ADDITION TO AGENDA: Ord inance 1405 Reclassifying
Property on North James and North Jeff Davis
PRESENTATION OF AREA TRAFFIC STUDY
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 3, 2010
7 :00 P .M. - 8 :17 P.M .
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The Ci ty Council of the City of Jacksonville , Arkansas met in regular
session on June 3, 2010 at the regular meeting place of the Council .
Alderman Howard delivered the invocation and Mayor Fletcher led a
standing audience in the "Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen: Elliott, Smith, McC le ary , Sansing, Ray , Ferrell,
Stroud, Twitty, and Howard answered roll c all . Mayor Fletcher also
answered ROLL CALL declaring a quorum. PRESENT NINE (9), ABSENT (1).
Others present f or the meeting were: Director of Administ r ation Jim
Durham , City Engineer Jay Whisker , Public Wo rks Director Jim Oak l ey, C DBG
Director Theresa Watson, Police Chief Gary Sipes , Fire Capta in Bo b
Tho rnton, Human Res ource Director Jill Ross, Director of I nformation
Technology Barbara Daniel, Assistant Finance Director Cheryl Erkel, Parks
and Recreat i on Director Kristen Griggs , 91 1 Communications Director Tabby
Hughes, Mr s . Glenda Fletcher, Mrs. Marie Fletcher, Mrs . Addie Gibson , Mr .
Jim Moo re, Mr. Dickie Pen n, Mr. Mike Wilson of Comcast, Mary Twitty , Mike
Traylor, interested citizens, and members of the press.
PRESENTATION OF MINUTES:
Mayor Fletcher presented the minut es of the regular City Counci l meeting
of May 20, 20 1 0 for approval and/or correction at the nex t regularly
scheduled City Council meeting .
APPROVAL AND/OR CORRECTION OF MINUTES :
Alderman Smith moved, seconded by Alderman Stroud that the minutes of the
regular City Council meetings of 6 May 2010 be APPROVED . MOTION CARRIED.
CONSENT AGENDA : REGULAR MONTHLY REPORT /ENGINEERING DEPARTMENT
Alderman Elliott moved, seconded by Alderman Smith to approve the Regular
Monthly Report for May 2010.
PERMITS/LICENSE ISSUED
Building Permits
Business License
UNSIGHTLY & UNSANITARY
Grass Let ters
Property Mowed
Trash Letters
24
11
201
7 4
8
Trash Removal 2
Property Maint. Letters 62
Cost $2,084 .00
INSPECTIONS PREFORMED
Building Inspections
Electrical
Plumbing
HVACR
VEHICLES
Notice of Noncompliance
Towed
CONDEMNATIONS
Structural Maint . Letter
St ructural r epairs made
Demolitions
1
53
63
54
34
22
1
0
0
0
CITATIONS
Debris & open storage
Property maintenance
0
0
WARRANTS
Arrest
Search
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 3, 2010
7 :00 P .M. - 8 :17 P .M.
0
1
ROLL CALL : Aldermen : Elliott, Smith,
Stroud, Twitty , and Howard voted AYE .
McCleary, Sansing,
MOTION CARRIED .
Ray, Ferrell,
WATER DEPARTMENT :
WASTEWATER DEPARTMENT :
FIRE DEPARTMENT:
POLICE DEPARTMENT :
STREET DEPARTMENT : PRESENTATION Preliminary list of 2010 proposed
Asphalt Overlay and S t reet Striping Programs
Public Works Director Jim Oakley related that the list being presented
was pared down from the original list that came in around $600,000 ,
noting tha t the i tern was budgeted for $250, 000. He stated that the
street asphalt and overlay list being presented came in at $225,036 .90.
He pointed out that the street striping plan is also being presented for
their perusal and comment.
He then answered Alderman S troud that the overlay is a different
application than what was being used on an experimenta l basis in
Stonewall, explaining that the sealer project in Stonewall came i n at a
fourth of the cost of overlay. He noted that cost f or the sealer in
Stonewall came in about $20,000 versus $80 ,000 if that same section had
been overlaid . He then responded that a 350 ' section coming onto North
First from Stonewall is included on the list to be milled and asphalted.
In response to a question from Alderman McCleary, Pub l ic Works Director
Jim Oakley responded that street cuts for util ity replacement on the list
for repa ir include North Oak from Cherry to end, and Laurel Street from
Graham Road to North Oak Street . He then added that repairs for Cherry
Street are on hold, explaining that previous repairs had already been
performed and they were hoping to be able to wait until next year before
having to do additional repairs. He then added that Cherry Street was
the least damaged from Wastewater Department street cuts.
Alderman Sansing noted that the bid calls for milling of less than or
equal to 2", commenting that because the last few years the milling has
mostly been less than 2", it has resulted in high ris es regarding cross
intersections that hold water and do not drain because the street has
continually been built up without sufficient milling. He stated that he
would like to see more of the 2" milling since 2 " is the amount of
asphalt being put back .
2
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 3 , 2010
7:00 P .M. - 8 :17 P.M.
Public Works Director Jim Oakley explained that in new subdivis i o n s when
water crosses the roadway the City is i nstall ing a concre te ribbon ,
further that 20 and 30 year old subdivisions wou l d be repl aced, doing a
few each year . He explained that the concrete ribbons will allow water to
cross the roadway without hindrance . He reviewed the location of other
areas being included on the street asphalt list.
SANITATION DEPARTMENT : PRESENTATION Single Stream Recycling
Alderman Smith pointed out that the City o f Jacksonville recycles with
separate contai ners for newspa p e r, plastic, and aluminum cans. He
related tha t John Roberts of Pulas k i County Solid Waste will address the
City Council relating single stream recycling, a l l items are able to be
put in one container rather than having to separ ate items into separate
bins.
John Roberts, Directo r of the Regiona l Solid Waste Ma nagement District in
North Pulaski County exp lained tha t they are mandated and funded by th e
State legi slature , regulated by t he Depar tment of Environmental Quality,
and governed by a Board c onsisting o f the five Class-A city mayors and
the County Judge . He commended the City of Jacksonville in its r ecycling
ef forts, noting that Pub lic Works Director J im Oakl ey serves on their
Technical Committee . He e xplained t hat currently they have a contract on
behalf of the cities of Little Rock and Nort h Little Rock, representing
approximately 70 ,000 homes for curbside recycl i ng. He related that they
spend about $2. 12 per month/per household . He exp l ained that they are
using what is known as a dual str e am current ly, which everything except
cardboard and newspape r goes into one bin . He stated t h at the trend in
urban re cycling is single stream, everything goes into one container and
it is taken to what is called a MRF (mater i al recovery facili t y) where
t h e co llected material is separated for recycling. He related that they
have just extended their contract with Little Rock and North Little Rock
and are offering an RFP wi th the option of single stream recyc l ing . He
further explained that customers would be provided a 65 gallon whe e led
cart for sing l e stream recycling . He stat ed that they are currently
working to develop this service for businesses and mul ti-fa mily uni t s .
He related t h at it would take approximately one year to implement the RFP
process, and that the first meeting for the task forc e would be next
week . He added that all developed information would be disseminated to
the mayors ' offices.
He ac know ledged tha t Jac k sonvil l e h as its own recyc l ing program , adding
that he is encouraging participati on in order to negotiate a better rate
for everyone participating .
In response to a question from Alderman Stroud , Publ i c Work s Director Jim
Oakley re l ated that the cost per Jacksonville househo l d would be a rough
estimate because of drop-off recycling. He stated that the budget is
approximately $3 .40 monthly a n d with figur ing a split for inside
recycling the cost per household would be $1 .70 .
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 3, 2010
7 :00 P.M . -8:17 P .M.
Mayor Fletcher related that it was discerned t hat when cities adopted a
single stream versus split col l ection , t he part i cipation rate
dramatically incre a sed. He stated that the problem for Jacksonvi l le is
that the roof line and equipment in the current recyc l ing center wou l d
have to be modified, say ing that i t would require a significant upfron t
investment for Jacksonville t o start its own single stream collection.
Mr . Rober ts stated that participat i o n in his program would require very
little u pfront fu nds , saying that their RFP is going t o mandate that the
b i ns be required by contracts . He stated that if the City of
Jacksonville were t o decide to participate it would essentially shut down
the current operations . He reiterated that t h e more households he can
acquire, the better the deal wi l l be for members of the district . He
explained t hat there is a new program involving a glass grinding
operation that is currently being done on the Li tt l e Rock Ai r Fo r ce Base,
a lab in Fayetteville is testing for a glass asphalt mix that would be a
very inexpensive potho l e filler. He added that these are the kinds of
opportunities, if everyone agrees to participate; otherwise it would be
difficult to justify these programs.
In response to a question from Alderman Smi t h, Public Works Direct or Jim
Oakl ey answered that currently he has a recycl i ng staff of four employees
and joining this operation would eliminate the need for two jobs that
currently collect the recycling.
Mr. Roberts responded that the RFP is written to require that any
employees that are displaced are hired by the pr i vate cont r a ctor. He
then answered Mayor Fletcher that neither Little Rock nor North Little
Rock has privati zed their garbage pickup , adding that the only entity
that has privatized is the County. He explained that the Co unty was
losing approximately $300,000 annually regarding approx imately 20,000
households, while this year they wi ll make over one million dollars . He
expounded tha t they are doing it for $11.00 per household and t h e County
was spending about $20.00 per household.
In response to a question from Mayor Fletcher , Mr . Roberts stated that an
ext ension contract was executed wi th Litt l e Rock and North Little Rock
and the beginning meetings will probably result in an RFP with three or
four options in order to offer the best deal and best service to
participants .
Alderman Smith emphasized that the goal i s to have more Jackson ville
residents involved in recycling .
Mr . Roberts noted that currently they have a 45% participation rate in
Litt le Rock and North Little Rock.
4
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 3, 2010
7:00 P .M. -8 :17 P.M .
Alderman Ray commended the program, noting that the City of Jacksonville
has an o l d tire collection program and would probably still have to
provide that service .
Mr. Roberts responded that his company runs the waste tire program from
their local o ffice . He related that Jim Goble is the director, and the
program is comprised of about five separate solid waste districts . He
explained that Davis Rubber in Little Rock processes the tires collected.
He then stated that his goal is to issue the RFP by the first of next
year or sooner. He explained that their contract would expire on
September 30, 2011 and that is when they wou l d l ike to have a new
contract in place.
Mayor Fletcher stated that in the meantime, a Sanitation Committee and
Public Works Director Jim Oakley would work to determine what the future
will be for the City and Sanitation Department regarding recycling
programs . He stated that recycling is the right thing to do but it is
also an expens i ve thing to do , h i storically it has been a money lo sing
situation.
Mr . Roberts stated that he would like to encourage t he City Council to
let the District help with the sani tation situation . He reiterated that
if Jacksonville, Sherwood, and Maumelle along with Little Rock and North
Little Rock were participants with the same type of service, he could
guarantee to save the City of Jacksonville money.
Discussion ensued as to forming a committee to investigate outsourc i ng
those services. Mayor F l etcher noted that one pitfall to out sourcing is
that the complaints would still have to be addressed through h is office,
which might make it harder to investigate each complaint . He stated that
while he feels Jacksonville has a first class recycle program, the bottom
line has to be the focus . Aldermen Sm i th , Stroud, and Ray offered to
serve on a committee. Mayor Fletcher stated that it would be helpful to
wait a few months before any meetings are scheduled, so Finance Director
Mush rush can collect financial data regarding the Sanitation Fund .
PARKS & RECREATION :
PLANNING COMMISSION:
GENERAL : a . DISCUSSION Reschedule the June 17th City Council meeting
Alderman McCleary moved, seconded by Alderman Howard to reschedule the
June 17 th regularly scheduled City Council meeting , which is in conflict
with the summer conference held in Hot Springs , to be held on June 15th
at the same appointed time and location. MOTION CARRIED .
b . Request to accept change order for the Police & Fire Training Center
5
CITY OF JACKSONVILLE
REGULAR CITY COUNCI L MEETING
JUNE 3 , 2 010
7 :00 P .M. -8 :17 P.M .
City Engineer Whisker recalled that after the bid for the Police & Fi re
Training Center came in they had to remove part of the origina l bid
because the contractor was not licensed . He related that it took a
little bit of time for the contractor to get a license in the State , so
the first part of the chan ge order was $250 ,000 to add t he fi r e tile on
the inside . He then explained that the Water Departmen t i s wo r ried about
the Marshall Road tank be i n g d r a i ned if a l l the f i re h ydr ants are turned
on a t the s a me t i me when they test the equipment , or put out fires inside
the training tower . He went on to say that an agreement was reached
between the Water Department and the Fire Department to make changes to
protect the water source from being drained . He then answered that of
the $418,851.93 outlined in the change order , $250,000 was al r eady
projected regarding the situation he just explained. He then re l ated
that originally there was slightly over 3 mill i on projected to construct
the center, the bid came in at $2 ,250,000, a nd the complete change order
would bring the total cost to 2.9 million . He noted that the project i s
still under budget.
Alderman Ray mo v ed , seconded by Alderman McClear y to appr ove the change
order i n the amount o f $418 ,851 .93 . MOTION CARRIED.
c . PRESE NTATION Comcas t b y Mike Wilson
Mr. Mike Wilson of Comcast out l i n ed vari ous new a menities that would b e
available to subscribers of Comcast Cabl e regarding their digital
migration. He s t ated that this a l lows Comcast t o provide a mu l titude of
new services . He introduced Mr . Chris George, Director of Marketing for
Comcast , who would be making part of the presentation. He related that
Comcast is upgrading the cable television programming to an all dig i tal
distribution, adding that it is a sweeping nationwide initiative, rol l ing
neighborhood by neighborhood. He stated that th i s would allow customers
to receive advanced digital network that a llows for the new techno l ogy
and services. He stated that the digita l migra t ion would offer 56 new HD
channels, faster Internet speeds, interact ive phone services , and more .
He explained the advantages of carrying al l three services, noting t ha t
the se r vice s ar e integra t ed to work toge t he r . He then noted that t h e ir
phone service is pri ced very competit i v el y . He explaine d t h at t h e v i d eo
On Demand i s being i n crea sed , sayi ng t ha t s oon they will offer over
20 ,000 programs that the customer can c h oose from , as well as ove r 3 ,000
HD channels On Dem a nd. He related t h at the On Demand service is be i ng
customized to offer local pe t adoptions, police blotter, and even dating
On Demand.
Mr . George explained tha t customers who subscribe to a l l three service s
can go online to a product known as Smart Zone at no additional cost . He
related that Smart Zone will control the cable boxes and voice product ,
which are MP3s that can be emailed to fr i ends or fami ly. He then noted
that Smart Zone has applications for iPads and iPhones to control Co mca st
products. He stated that Comcast is offering more value f o r its
6
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 3 , 2010
7 :00 P .M. - 8 :17 P .M.
custome rs than they currently have . He related the ability to control
the My DVR product away f rom home by using a computer offsite . He stated
that Any Room DVR is a new product that will all ow you to DVR programs in
one r oom and play them back from any other room in the house. He then
noted that Comcast has migrated from McAf ee to Norton Security Suite,
whi ch is the best rated virus protection plan for customers who are a
Comcast subscriber of the Internet product , adding that it comes at n o
additiona l charg e . He re lated tha t new SO channels wil l also be added .
He explained that cus tomers who pick up the new d igital box will
automatically gain 24 new additional channels , no additional charge ,
access to the On Demand product , 46 chan nels of music , and the
interactive program guide with parenta l contro l s .
He related tha t 90 days bef ore transition in each area, they send four
direct mailings, TV comme r c ia ls, an ou t bound third party that has been
contracted to visit c ustomers, and an automated mess age to ale rt
customer s. He s tated tha t there are three different ways to get the new
b ox; going to the payment cente rs , cal ling int o Comca st for delivery, o r
order from the website.
He then reviewed the Customer Guarantee policy , offering a 30 -da y money
back guarantee on all services . He stated that the focus is on taking
care of the c ustomer, adding that agents will treat th e customer 's home
with courtesy and r espect . He then explained that the bill has bee n
revamped to provi de easie r unders t a nd ing for the c ustomer. He added t hat
appointments wi ll be schedul ed at the customer's convenience to be
mindful of the customer 's time.
In response to a question from Alde rman El l iott, Mr . George related tha t
My DVR is already available to Comcast I nternet and video subscribers .
He exp lained that you can go to the Smart Zone online ; you enter the
number on the back of the Comca st b ox to popu l a t e , and that wil l give you
ac cess to record s how s . He stated that the t a rgeted dat e for the Any
Room DVR is June 18th , e xplaining that there is a $3 .00 price d ifference
between the cost of My DV R and Any Room DVR . He then re sponded that the
digital boxes not the digital adapters have the prog ram guide .
Alderman Sansing questioned if there is a scheduled cost i n crease in the
future . Mr . Wilson answered that prices are reviewed annua ll y and to his
knowledge, there is no cost increas e that he is aware o f. He stated that
if a pr i ce increase happens he wi ll make sure the Ci ty Co un c i l is awa re
of that .
In response to a question from Mayor Fletcher regarding weak s ignal s , Mr .
Wi lson related that any s ignal quality problem should be reported and i t
will be addressed to satisfaction . He t hen answered t h at t here should not
be any areas that they cannot service with a good s trong quality signa l .
It was noted that a boos ter can be used to boost the signal, addi ng that
some problems can be addressed from remote standpoint .
7
Director of Administration Jim Durham
if a customer has new digital TVs,
customers wil l not be able to get F o x
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 3 , 2010
7:00 P.M . - 8 :17 P.M .
concurred with Mr. Wilson t h at even
without the digital Comcast box,
News.
Mr . Wilson stated that the f i rst box is provided at n o charge and two
digital adapters at no charge.
Director of Administration Jim Durham noted t h at TiVo is obsolete, unless
you have a TiVo HD and even then you have to get a cable card from
Comcast for it to work with the p r ogrammi ng . He s t a t ed that there is
additional cost if there are several TVs in the h ouse. He then noted
that it is difficult for elderly residents that are not interested in the
enhanced features . He then complimented the h i g h speed Internet .
Mr. Wilson s t a t ed that the process has been simplified as much as
possible. It was then related that there is a $39.95 charge f o r
installation, adding that it easy for custome rs to i nstall the boxes
themselves . He then addressed issues and concerns from members o f the
audience, addi ng that such issues have become rarer and rarer because
Comcast has extended fiber optics into every single neighborhood .
ADDITION TO AGENDA :
Traffic Study regarding Ordinance 1405 (#10-2010)
Alderman Stroud moved , seconded by Alderman Ray to take Ordinance 1405
(#10-2010) off being tabled from the previous City Council meeting of May
20 , 2010. ROLL CALL: Aldermen Elliott , Smith , McCleary , San sing, Ray,
Ferrell , Stroud , Twitty , and Howard voted AYE. ( 0) voted NAY . MOTION
CARRIED.
ORDINANCE 1405 (#10-2 010)
AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE ARKANSAS
(GENERAL LOCATION : PROPERTY LYING BETWEEN THE 900 BLOCK OF JEFF DAVIS AND
THE 1300 BLOCK OF NORTH JAMES STREET) ; AMENDING ORDINANCE NUMBERS 213 AND
238 AND THE LAND USE MAP OF THE CITY OF JACKSONVILLE , ARKANSAS; AND, FOR
OTHER PURPOSES.
Alderman Stroud related that not all decisions are easy for the City
Council, adding that he feels all Council members would agree t hat it is
their duty and responsibility to ensure adequate and affordable housing
for all Jacksonville citizens . He stated that adequate housing is the
issue, adding that he is aware of Mr. Penn who is a developer and
builder, who builds a good house and puts out a good product . He stated
that Mr . Penn has gone before the Planning Commission for almost a year
regarding this project, adding that he has done everything that t h e
Planning Commission has asked . He stated that it would be difficult to
blame Mr. Penn for the situation, adding t hat on the other hand we have
concerned citizens . He related that those res i dents have worries and
concerns regarding property values and traffic, and their worries and
8
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 3 , 2010
7 :00 P.M . -8 :17 P .M.
concerns are legitimate, so there is no blame with the neighbors either.
He stated that some people would like to blame the Planning Commission,
but they are volunteers that serve with n o pay, and they get "chewed out"
all the time about the decisions they make. They h ave very little
tra i ning, resulting in no sense of long-range planning, which is maybe
why we find ourselves in this situation . He related that it wou ld be
difficult to ge t a consensus among this panel of what Jacksonville should
look like in twenty-five or fifty years . He stated that he sponsored an
ordinance three years ago to have a mandatory planning meeting annually ,
but feels there is still no plann ing. He then stated that we cannot
blame the Planning Commission; they do a good job, as best they can . He
related that this project started out as condo for seniors and he was
100 % behind that concept. "We need low-maint enan ce housing for seniors ."
He related a high number of seniors from his church have moved from
Jacksonville because of the lack of adequate housing for their needs. He
stated that then the development changed over a period of time , but now
we have concepts that are like what is on the east side of North James
Street . "Smaller houses, no lots; but they sell." He stated that is why
Mr. Penn is interested in developing the property and building that type
of home. He added that he is saddened by what happened on the east side
of North James Street, it shou ld never have happened . "The Planning
Commission should never allow t h at to happen." He said that he does not
know how he is going to vote but added that there are two things to
remember, you cannot make a deve l oper or builder construct what you would
like for him to build in Jacksonville and in the same token you do not
have to rezone a piece of property that is in the Master Plan . He
reiterated that he is not sure how he is going to vote and does not know
the right way to vote . He added that we cannot make the property ow ners '
happy and make Mr. Penn happy. He concluded saying that he needed to be
convinced .
Alderman Ray stated that at the last meeting he had asked the City
Council to table this item and the City Council agreed in order to get a
traffic count .
Mayor Fletcher responded that there are traffic count numbers available.
Alderman Ray apologized that t he City did not have a traffic count
available at the previous meeting, adding that he did a traffic count
himself. He stated that over 50% of the traffic is from vehicles cutting
through when the freeway is backed up. He added that there is nothing the
City can do to stop that, and pointing out that at the most this
development could add 40 more vehicles, noting that they would not be
traveling in the same direction at the same time . He related that the
Ci t y is look i ng at a Master Street Plan to redo the James Street Overpass
to improve thoroughfares in Jacksonville . He stated t hat there will
always be various little traffic problems in different places , adding
that he hopes to resolve this but the increase of 20 cars and the cut
9
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 3 , 2010
7 :00 P .M. -8:17 P.M.
through traffic will on l y contribute to this . He stated that he likes
Mr . Penn 's houses and hopes he continues to build houses in Jacksonvi lle
but also wants the neighbors to be satisfied with the houses .
City Engineer Whisker stated that the count started Tuesday at 6 :00 a .m .
and ran through Thursday at 6:00 p .m., for a total of approximately 60
hours. He explained that counters were placed at North Jeff Davis at the
south end and one at Harvey Street on the east end. He related that
both counters counted about the same, 380 vehicles as the average daily
traff ic . He then related that North James Street runs approximately
3, 800 v ehicles daily. He stated that 700 vehicles is considered a low
volume for a typical local street. He then noted that col l ector streets
average anywhere from 5,000 to 20,000 depending on the numbe r of lanes
and arterial streets which start around 10,000 to 35,000. He stated t hat
North James Street is a minor arterial street on the ma p but is only two
lanes, so it has not quite r eached it capacity. He related that counting
houses just on Harvey Street and North Jeff Davis, not counting the
houses that lead off Blackwell and Oakhurst, there were 35 houses. He
stated that it would not include the a partments at the south end, adding
that he believes the counte r was placed just north of the apartments . He
stated that if you add six houses on North Jeff Davis that wou ld be a 17%
increase, which is about 11 trips per household on average i f you take
the 35 and divide by 380 . The six houses times 1 1 trips per household is
66 mo re trips and 66 plus 380 would be 446 vehicle count . He no ted that
with the increased traffic on North James Street the numbers would round
up to approximately 4,000 vehicles .
Alderman Sansing stated that i f t h e ordinance is b r ought to a vote
tonight he would have to vote no because it hit him cold this evening . He
added that he did n ot realize this would be brought up tonight after
being tab l e d . He stated tha t he does not have enough information to base
a decision to change something from the way it is now . He suggested they
hold off until we can do research on our own or have further information
to base a decision on . He stated that right now he would have to vote
no, simply because he does not have enough in fo rmatio n .
Al derman Smith questioned what additional information would the City
Council need?
Mr . Chr is Shireman, a resident of North Jeff Davis, questioned i f the
traffic count also re corded the speed of vehicles .
City Eng ineer Whisker stated that these counters do not record speed . He
stated that he could conduct a speed study if directed t o do so .
Alderman Ray concurred with Mr . Shireman that he had observed speeding
vehicles .
10
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 3 , 2010
7 :00 P .M. -8 :17 P .M.
City Engineer Whisker noted that the Police Chief is present,
Mr . Shireman that he has taken note and wi l l be looking
circumstance.
assuring
into that
Alderman Ray moved to table the Ordinance for a later time. MOTION FAILED
for lack of a second .
Discuss i on e nsued t hat advance d notice would be hindered b y putting t h e
item on table.
Mr. Dickie Penn stated that he is here to plead his case, saying that it
ta kes month after month and n ow after a year to get a project off the
ground . He related that he did not want to shed a light on Council as
putting a d a mpe r on development but as a body "we" have a tendency to put
a damper on development. He reminded the Ci ty Council that they voted
for PUD ' s to be an aggressive city and the Planning Comm i ssion worked
diligent ly with him and the engi nee r to help him with this plan .
Eve r ybody is always afr a id of change and it 's a product that we are still
going to build t o senior housing, we a r e not going to l imit it to senior
housing , it is going to be a little h i gher price range . We a r e
definitely doing a low -maintenan ce , very small yard , fo r people that a r e
tired o f mowing and want a low -maintenance house . I plead with you; you
are dragging this on and on . I would plead with you to go in my favor .
Mayor F letcher related that he believes the traffic is not the only
issue . He stated that he believes the density of the development in this
space has been an issue for the res i den ts . He stated that there needs to
be further discussion, adding that if further examination or study is
necessary , we need to look at t he total prob lem of the area for the
residents . He stated that he did not fee l another traffic study would
reveal anything differen t , addi n g t h at i f there are any other s uggestions
they need to be presented to the City Council . Either take action or
give the City Counci l d i rection regardi ng the development. He noted that
t he six lots currently are zoned for single -fam i ly housing .
City Engineer Whisker clarified that currently they are zoned R-1, adding
that the original subdivision is six 50 ' lots facing North Jeff Davis
that are roughly 200' deep . He stated that currently what is there,
with out the rezoning , is an R-1 or an R-0 zoning for 12 lots; six facing
North Jeff Davis 190 ' deep and six facing North James Street 190 ' deep .
Mayor Fletcher stated that whate ver is decided, he hopes it can be where
everyone feels a sense of victory , adding he is not sure if anyone is
going to be totally happy .
Al derman E l liott stated t h at there needs to be some sort of direction
offered as to what needs to be considered.
11
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 3, 2010
7:00 P.M . -8 :1 7 P .M.
Alderman Smith concurred that he is not sure of the next step, since the
traffic count has been completed and reported.
Alderman Howard noted that the P lanning Commission spent a great deal of
time on this development. He stated that the Planning Commission had
determined that this would be a good development for the property. He
noted that discussion regarding the flag lots also located on James
Street was unable to be prevented since there is no ordinance against
flag lots. He stated that he would like to see this development go
forward as recommended by the Planning Commission.
Alderman Sansing related that he would not have a problem moving forward,
explaining that he had missed the last City Council meeting, which i s
very rare for him , but it hindered him from a personal history of the
discussion until tonight. He added that he did not know that the i tern
was going to be brought back up ton i ght, so it hit him cold .
Alderman Stroud stated that he was also absent from the previous City
Council meeting, but did get a copy of the minutes. He related that he
h as tr i ed to get acquainted with the problem. He stated that Mr . Penn
would like to move forward. He then added that while he can sympathize
with Mr. Penn, he a l so sympath i zes with the residents of North Jeff
Davis.
Mrs. Angela Davis of 1 012 North Jeff Davis related that her husband is
retired from the rnili tary and they have made Jacksonville their home .
She related that they did a lot of research regarding various
neighborhoods before purchasing on North Jeff Davis, which is a very
quiet street. She expla i ned that they were the youngest homeowners to
live in the neighborhood, adding that they have been in that neighborhood
for 14 years. She is s ued concerns for the size of house being proposed,
saying that she feels it wou l d attract renters . She further voiced
concerns for what the neighborhood might change into in the coming years.
She stated that everyone in the neighborhood are homeowners. She issued
concerns for traffi c , as well as decreasing property values, a nd noted
that this is what she intends to leave to her children when she is gone.
Mr. Dickie Penn reiterated that when he purchased the lots on North Jeff
Davis there were six lots, saying that we would not be do i ng this meeting
if he had just simply built six houses on the lots. He stated that "we
would have been done with this and these fine people would not have had
to listen to this ." He continued saying that he would not have to do all
the improvements that the engineering staff has required; sidewalks,
setting aside green space. "The bottom line is there were six lots there
and I could have already been long gone with six houses there, and there
is no min i mum r equirement for that neighborhood." He stated that he
feels he is fair in saying that he builds a nice p r oduct and does not
12
--
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 3, 2010
7 :00 P .M. - 8 :17 P .M.
think it is go i ng to be a re n tal p r oduct. He stated that the Pl anning
Commission was more in favor of a rental product last year but he could
not get the financing . "I am caught between a rock and a hard spot.u
In response to a question from Alderman Stroud, Mr . Penn stated that
originally he was proposing to develop a rental project with access
strictly onto James Street . He t hen a g reed t hat the p r operty was
originally plot t ed for six lo t s on each street o f North Jeff Davis and
North James Street.
Al derman Stroud question ed if he had made the lots smal l e r .
Mr. Penn stated that the lots are shorter, they are not as deep. He
a d ded that they were 50 ' X 190' and now we are do i ng 50 ' X 100'.
City Engineer Whisker co r rected that it is 44 ' fo r two of the l ots.
Alderman Stroud restated the question, if the frontage of the lots had
been shrun k.
Mr. Penn stated that they are all 50 ' e xcep t t he two outside lots and
they will appear to be the same or bigger . He stated that they are
"scootingu in the lots to offer some open space on the south side and
using the closure of Bertha Street on the north side . He expla i ned that
the house will be right up against the property line on Bertha Street and
t her e will be 14' on the sout h side as a greenbel t. He stated tha t it
would not be fenced; but would just be an open piece of ground between
the development and the neighbors to that side. He added that
essentially there will be a 50 ' greenbelt on the north side a n d a 14 '
greenbelt on the south side.
Alderman Stroud questioned what the square f ootage of each house would
be .
Mr . Penn stated that for each house there would be a minimum of 1250 or
1300 all the way up to maybe 1600 or 1 700 square feet with two-car
garages and porches, 5 ' side yards, 10 to 15 ' back yards and a full 25 '
p l us on the front yards . He po i nt ed out that the front yard would be the
normal setback .
Alderman Stroud then q u estioned the square footage for any othe r existing
houses on North Jeff Davis .
Mr. Penn respon ded that there is a hodge -podge, there are houses as
little bitty al l the way up to probably 2,000 square feet according to
some of the witnesses , maybe 2,1 00 square feet .
Alderman McCleary questioned if the houses are going to be rentals .
13
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 3, 2010
7 :00 P .M. - 8 :17 P .M.
Mr . Penn answered, absolutely not. "These are going to be brand new
houses for sale in the $140,000 to $160,000 price range. We are going to
do granite countertops and really nice appliances. We are going to build
them to senior that do not want to maintain a yard but we are not going
to limit ourselves to just seniors, so i f a young couple wanted to start
out with a small h ouse that would work."
Mr . Joe Douglass stated that he has a hobby of l ooking at different
subdivisions, offering that there are places in Chenal, a lit tle gated
are a where houses are compact and dense; they have streets with a lot of
curves and a lot of landscaping, which has some of the prettiest houses
i n Arkansas. I think that if it is done right, the traffic is just a
drop in the bucket . The re are so few houses. He related that he lived
on Harvey Street years ago and does not believe there has been any
construction in the area that has drastically changed anything . He
stated that North Jeff Davis is very quiet, but to him he feels this
development would hold property values stable . He stated that from what
he is hearing it could be a nice project and it is something different
for Jacksonville . He stated that other towns have little gated areas
that look nice.
Alderman Ray moved to table the item until the next regularly scheduled
City Council meeting where he will sponsor the item for the next agenda .
Alderman Stroud seconded the motion . ROLL CALL : Aldermen Sansing and Ray
voted AYE . Aldermen Elliott , Smith, McCleary , Ferrell , Stroud, Twitty,
and Howard voted NAY . MOTION FAILED .
Alderman Ferrell stated that he had visited the area and looked at the
homes , adding that we are aw are of the description of what is being
proposed; we know that these houses are going to be similar to , bigger
than some and smaller than others in the area . He continued that he
believes the traffic count is va l id, anything less than 700 is low and
this is only going from 380 to 446 . He stated that he does not see a big
different in the appearance of the neighborhood or the traffi c count,
adding that the does not see it as a determent in any respe ct.
ORDINANCE 1405 (#10-10
AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE, ARKANSAS
(GENERAL LOCATION : PROPERTY LYING BETWEEN THE 900 BLOCK OF JEFF DAVIS AND
THE 1300 BLOCK OF NORTH JAMES STREETS) ; AMENDING ORDINANCE NUMBERS 213
AND 238 AND THE LAND USE MAP OF THE CITY OF JACKSONVILLE, ARKANSS ; AND ,
FOR OTHER PURPOSES.
Alderman Stroud moved, seconded by Alderman Howard to APPROVE Ordinance
1 405 on FIRST READING . ROLL CALL : Aldermen Elliott , Sm i th, McCleary,
Ray, Ferrell, Stroud, Twitty, and Howard voted AYE. Alderman Sansing
voted NAY (1). MOTION CARRIED .
14
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 3 , 2010
7 :00 P .M. -8:17 P.M .
Alderman Stroud moved, seconded by Alderman Howard to suspend the rules
and place Ordinance 1405 on SECOND READING . ROLL CALL : Aldermen Elliott,
Smith , McCleary, Ray, Ferrell, Stroud, Twitty , and Howard voted AYE.
Alderman Sansing voted NAY (1 ). MOTION CARRIED. Whereupon City Attorney
Bamburg read the heading of Ordinance 1405.
Alderman Stroud moved, seconde d by Alderman Howard to further suspend t h e
rules and place Ordinance 1405 on THIRD AND FINAL READING .
Discussion ensued regarding planning needs for the City. Alderman Ray
called for a question to the MOTION.
ROLL CALL : Aldermen Elliott,
Twitty, and Howard voted AYE.
CARRIED.
Smith, McC leary, Ray, Ferrell,
Alderman Sansing voted NAY (1).
Stroud,
MOTION
Alderman Stroud moved , seconded by Alderman Howard that Ordinance 1405 be
APPROVED AND ADOPTED . ROLL CALL : Aldermen Elliott, Smith, McCleary , Ray,
Ferrell, Stroud , Twitty, and Howard voted AYE . Alderman Sans i ng voted
NAY (1). MOTION CARRIED.
ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1405 THIS 3~ DAY OF JUNE 2010 .
APPOINTMENT (S) :
ANNOUNCEMENT ( S) :
ADJOURNMENT: Without objection, Mayor Fletcher adjourned the meeting at
approximately 8:17 p.m . MOTION CARRIED.
Respectfully,
15
City Council Of Jacksonville , Arkansas
AGENDA
Regular City Council Meeting
June 17, 2010 7 :00 p.m .
Meeting cancelled
1. OPENING PRAYER :
2 . ROLL CALL:
3 . PRESENTATION OF
MINUTES :
4 . APPROVALS AND/OR
CORRECTION OF MINUTES :
5 . CONSENT AGENDA:
6 . WATER DEPARTMENT:
7 . WASTEWATER DEPARTMENT:
8 . FIRE DEPARTMENT:
9 . POLICE DEPARTMENT:
10 . STREET DEPARTMENT:
11. SANITATION DEPARTMENT:
12. PARKS & REC. DEPT:
13. PLANNING COMMISSION :
14. GENERAL :
14. APPOINTMENTS :
16. ANNOUNCEMENTS :
ADJOURNMENT
City Council Of Jacksonville , Arkansas
1. OPENING PRAYER:
2 . ROLL CALL:
3. PRESENTATION OF
MINUTES:
4 . APPROVALS AND/OR
CORRECTION OF MINUTES :
5. CONSENT AGENDA:
Police Department:
Fire Department:
Animal Control:
---. 6 . WATER DEPARTMENT:
AGENDA
Regular City Council Meeting
July 1, 2010 7:00p.m.
Regular C ity Council Meeting
June 3 , 2010
Regular City Council Meeting
May 20 , 2010
Regular Monthly Report/May
Police Chief Gary S ipes
Regular Monthly Report/May
Fire Chief John Vanderhoof
Regular Monthly Report/May
Public Works Director Jim Oakley
7 . WASTEWATER DEPARTMENT:
8 . FIRE DEPARTMENT:
9 . POLICE DEPARTMENT:
10 . STREET DEPARTMENT:
11. SANITATION DEPARTMENT:
12 . PARKS & REC . DEPT:
13. PLANNING COMMISSION :
14 . GENERAL:
a .
RESOLUTION 649 (#11-20 1 0)
Department of Parks & Tourism's
Recreation Grant Program
(Mayor Fletcher)
FINAL PLAT: Base Meadows PH Ill
(plat included in packet) (Mayor Fletcher)
b . ORDINANCE 1404 (#9-201 0)
Reclassifying property corner of Stanph i ll
Road and Lemac Drive (Mayor Fletcher)
a . PRESENTATION: Waste Management
$25 ,000.00 Scholarship presented by
Mr. George Wheatley (Alde rman Stroud )
b . Request to close Library const ruct ion
account (Mayo r Fletcher)
City Council A G E N D A continued:
July 1, 2010 7:00p.m.
GENERAL continued : C.
d.
15 . APPOINTMENTS:
16. ANNOUNCEMENTS :
ADJOURNMENT
PRESENTATION: Main & Harris
Intersection (Mayor Fletcher)
Request to Accept Bid: Main, James,
and Dupree revitalization (Mayor Fletcher)
SEWER COMMISSION Reappointment
of Fred Belote term to expire 4/20/2015
2010 Jacksonville Patriotic Spectacular
Friday, July 02, 2010 at 8 :00p.m.
Jacksonville High School football field
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 1, 2010
7 :00 P.M . -7:34 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville , Arkansas met in regular
session on July 1 , 2010 at the regular meeting place of the Council.
Al derman Smith delivered the invocation and Mayor Fletcher l ed a standi ng
audience in the "Pledge of Allegiance" to the flag .
ROLL CALL : Aldermen: Ell i ott, Sm ith , McCleary, Sansing , Rinker, Ferrell,
Stroud, Tw i tty, and Howard answered roll call. Mayor Fle t cher also
answered ROLL CALL declaring a quorum. PRESENT NINE (9), ABSENT (1).
Others present for the meetin g were: Directo r of Administration Jim
Durham , City Engineer Jay Whisker, Publ ic Works Director Jim Oak l ey, CDBG
Director Theresa Watson, Police Chief Gary Sipes, Fire Chief John
Vanderhoof , Human Resource Director Jill Ross, Director of Information
Tech nology Barbara Daniel, Finance Director Paul Mushrush , Parks and
Recreation Director Kristen Gr i ggs , 911 Communications Director Tabby
Hughes, Mrs. Marie Fletcher , Mrs. Beverly Elliott, Mrs . Tammy Bourdo ,
Mrs. Addie Gibson, Mr. Jim Moore , Mr. Greg Heslep, Mr. David Jones, Mrs .
Taira Dodge of Waste Management, Mr. Larry Smith, Mary Twitty, Mike
Traylor, interested citizens, and members of the press.
PRESENTATION OF MINUTES :
Mayor Fletcher presented the mi n utes of the regular City
o f June 3, 2010 for approval and/or correction at the
scheduled City Council meeting .
APPROVAL AND/OR CORRECTION OF MINUTES :
Counc i l meeting
next regularly
Alderman Smith moved, seconded by Alderman Howard that the minutes of the
regular City Council meetings of 20 May 20 1 0 be APPROVED. MOTION
CARRIED .
CONSENT AGENDA : REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Elliott moved , seconded by Alderman Smith to approve the Regular
Monthly Report for May 2010 regard i ng annual crime statistical comparisons.
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Elliott moved, seconded by Alderman Sm i th to approve the Regular
Monthly Report for May 2010, which reflects a fire loss of $500.00 and a
sav i ngs tota l of $65,500.00.
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Al derman Elliott moved, seconded by Alderman Smith to approve the Regular
Monthly Animal Control Report f or May 2010. Said report reflects :
ADOPTION/FINES: $2 , 895.00
CONTRIBUTIONS: $ . 00
TOTAL: $2 I 895 .00
ROLL CALL : Aldermen: Elliott, Smith , McCleary, Sansing, Rinker , Ferrell,
Stroud, Twitty, and Howard voted AYE . MOTION CARRIED.
1
WATER DEPARTMENT :
WASTEWATER DEPARTMENT :
FIRE DEPARTMENT :
POLICE DEPARTMENT :
STREET DEPARTMENT :
SANITATION DEPARTMENT :
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 1 , 2010
7 :00 P .M. -7:3 4 P .M.
PARKS & RECREATION : RESOLUTION 64 9 (#11-2 010)
A RESOLUTION AUTHORIZI NG THE MAYOR OF THE CITY OF JACKSONVILLE TO SUBMIT
A GRANT FUND APPLICATION TO THE DEPARTMENT OF PARKS AND TOURISM TO OBTAIN
ASSISTANCE TO DEVELOP RECREATIONAL FACILITIES FOR THE CITY ; AND FOR OTHER
PURPOSES.
Parks and Recreation Director Kr isten Griggs related t hat the grant wo ul d
provide an additional ent ra n ce into Du pree Park where the Manor Ho use
Apartments had been demolished. She explained that t he new entrance
would connect to the soccer fi elds and continue back through t o the
exist i ng ent rance , which would become the exit. She then noted that if
this is not funded through the grant wi th Parks and Tourism , they may
consider a project such as a pavi lion located wh ere the Apartments were.
She stated that either way the funds would be used t o beautify the
entrance to Dupree Park.
Discussion ensued regarding current tra ffi c congestion and pa rking i ssues
at Dupree Park . Parks and Recreation Director Kris t en Griggs related that
a n additional phase of the project would add parking i nside t he Park.
Alderman Stroud moved , seconded by Alderman Howard to Read Resolution 649
(#11-2010). MOTION CARRIED . Whereupon City Attorney Bamburg r ead the
heading o f Resolution 649 (#11-2010) .
Alderman Stroud moved , seconded by Alderman Sansing to approve Resolution
649 (#11-2010) in its e ntirety . MOTION CARRIED.
PLANNING COMMISSION : a. FINAL PLAT Base Meadows PH III
City Engineer Whisker related that Base Meadows Subdivision is located
off Hwy. 1 07 an d north of General Samue ls , e xpla ining that t his Phase
would add approximately 14 h ouses to the existing subdivision . He then
explained that the next phase of Base Meadows will have another acces s
onto Hw y. 107. He n oted that t he sidewalk was continu ed along Hw y . 107
f or this phase .
Alderman Elliott mo v ed , seconded by Alderman Smith to approve the Final
Plat of Base Meadows PH III a s recommended by the Planning Commission .
MOTION CARRIED.
2
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 1 , 2010
7 :00 P.M . - 7 :34 P.M .
b. ORDINANCE 1404 (#9-2010)
AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE, ARKANSAS
(GENERAL LOCATION : CORNER OF STANPHILL ROAD AND LEMAC DRIVE A/K/A THE
1200-1300 BLOCKS OF LEMAC DRIVE , JACKSONVILLE , ARKANSAS); AMENDING
ORDINANCE NUMBERS 213 AND 238 AND THE LAND USE MAP OF THE CITY OF
JACKSONVILLE , ARKANSAS ; AND , FOR OTHER PURPOSES .
City Engineer Whisker noted that Stanphill Road runs north a nd south,
Lemac Drive runs east and west. He stated that the developer was first
approved for a rezoning to R-1 but is now requesting a rezoning to R-1A
because of the cost of water and sewer . He explained that the R-1A
zoning would allow for two additional lots with in the development . He
related that currently the property is zoned for mobile h ome lots, which
are 60 ' X 100'; noting that the requested zoning would provide for 5 0 '
wide lots for single-family. He then noted that the developer has
reserved the area where the gas line runs as an easement for a City park .
He then answered Mayor Fletcher that the total number of lots would be 12
instead of the current 10 . He related that sing l e -family homes are
located to the north, along Stanphill there are duplexe s, and on the
south side is a mobile home park.
In response to a question from Alderman Stroud, City Engineer Whisker
related that the approximate cost of the homes would be between $90,000
to $110,000, which would be more than the mobile home park across the
street. He then answered that curb and gutter would be included in the
development as well as a sidewalk along Lemac Drive tying in north and
south along Stanphill with exist i ng sidewalks. He stated that this would
provide for sidewalks from Stanphil l Road to Ray Road and mak i ng a loop
around to Southeastern.
Alderman
1404 on
Sansing,
CARRIED.
1404 .
Smith moved, seconded by Alderman Sansing to place Ordinance
FIRST READING . ROLL CALL: Aldermen Elliott, Smith, McCleary,
Rinker, Ferre l l , Stroud, Twitty, and Howard voted AYE . MOTION
Whereupon City Attorney Bamburg read the heading of Ordinance
Alderman Sansing moved, seconded b y Alderman Stroud to APPROVE Ordinance
ROLL CALL : Aldermen Elliott, Smith, McC leary,
Stroud , Twi tty , and Howard voted AYE . MOTION
14 0 4 on FIRST READING .
Sansing , Rinker, Ferrell,
CARRIED .
Alderman Howard moved, seconded by Alderman Sansing to suspend the rules
and place Ordinance 1404 on SECOND READING. ROLL CALL : Aldermen Elliott,
Smith, McCleary, Sansing, Rinker, Ferrell, Stroud, Twitty, and Howard
voted AYE. MOTION CARRIED. Whereupon City Attorney Bamburg read the
heading of Ordinance 1404.
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 1, 2010
7:00 P .M. -7:34 P .M.
Alderman Smith moved, seconded by Al derman Sansing to further suspend the
rules and place Ordinance 1404 on THIRD AND FINAL READING. ROLL CALL:
Aldermen Elliott, Smith, McCleary, Sansing , Rinker, Ferrell, Stroud,
Twitty, and Howard voted AYE. MOTION CARRIED . Whereupon City Attorney
Bamburg read the heading of Ordinance 1404 .
Alderman Elliott moved, seconded by Alderman Sansing that Ordinance 1404
be APPROVED AND ADOPTED . ROLL CALL: Aldermen Elliott, Smith, McCleary,
Sansing, Rinker, Ferrell, Stroud , Twitty, and Howard voted AYE. Alderman
Sansing voted NAY (1). MOTION CARRIED.
ORDINANCE APPROVED , ADOPTED, AND NUMBERED 1404 THIS 1 st DAY OF JULY 2010 .
GENERAL : a. PRESENTATION of Waste Management $25 ,000.00 Scholarship
Alderman Stroud expressed
Management, questioning the
Scholarships.
the appreciation of
total provided from
the City to Waste
Waste Management for
Mrs . Taira Dodge related that so far Waste Management has provided
$405,000.00 in scholarships to Jacksonville students.
Alderman Stroud noted that 90% of the students who accept the money go on
to college, addi ng that these scholarships are for students that are not
otherwise eligible for different scholarships.
Mayor Fletcher accepted the check in the amount of $25,000.00 from Ms.
Taira Dodge of Waste Management of Arkansas .
The Al dermen along with Mayor F l etcher e x pressed appreciation for the
opportunities provided through the scholarships for Jacksonville
students.
b . Request to close Library Construction Account
Finance Director Paul Mushrush stated that the City has managed to build
dollar bond issue, saying
He explained that all
a 5 million dollar library with a 2 .5 million
that this is as an amazing accomplishment.
construction has been paid, CALS has accepted
Library is complete . He stated that the account
City Council's approval to close the account.
any changes, and the
is empty but he needs
Alderman Stroud moved, seconded by Alderman McCleary to close the Library
Construction Account.
Finance Director Paul Mushrush stated that he would return with a request
at the end of the year to close the City Fund. He stated that along with
the bond issue there were public donations of approximately $400,000 .00
for the Library. He then related that CALS as well as the Facilities
Board contributed, and the City provided approximately 1 million dollars .
4
At this time , MOTION CARRIED .
e . PRESENTATION Main & Harris Intersection
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 1 , 2010
7:00 P.M. -7:34 P .M.
City Engineer Whisker related that the City had requested engineering
firms to study solutions for improving tra f f ic at t he Main & Harris
intersecti on. He noted that one of the suggestions was for
signalization, explaining that it would have a north bound lane on Harr is
and two so uth bound lanes ; o ne being a straight right and the other being
a le ft. He called attention to the left-hand turn lane, noting that it
goes at least four houses deep for t he school traffic that comes off
Harris Road from North Pulaski High School and Toll e son Elementary
School .
He then related that the other option was to construct a roundabout. He
e xpl ained that this would not have signalizati on , add ing t hat it is
designed to keep traffic free flowing . He stated that this same concept
was considered for Main, James , and Dupree but was not feasible because
of the amount of traffic coming from too many di ff erent directions. He
noted that the roundabout was considered to work ve ry well for this
intersection .
He reviewed the graded levels of se rv ices for various times of day alon g
with future traffic projections. He stated t h at current l y using just the
stop signs , the morning delay averages 27 seconds and 37 seconds for the
afternoon . He then related that with a roundabout those times decrease
to about 3 seconds in t h e morning and 4 seconds in the a f ternoon. He t h en
noted that even with pro ject i ons out to 2030 the most i s an 8 .5 second
delay.
He stated that s i gnalization wi t h out the left-hand turn l anes came in at
$130 ,000 .00, noting t hat without turn lanes service would only improve by
7 seconds . He pointed out that with turn lanes i t wou l d still be a level
"B" serv i ce at 16 seconds . He then went on to say that a roundabout
would provide a l evel "A" service . He stated that costs with turn lanes
versus the roundabout are almost equal at $430,000 to $585 ,000 based on
estimates . He related that the roundabout was estimated for two
different sizes 50 ' and 84 ' . He then noted a Water Department pressure
relief valve that would have to be worked around , which might incur
addi t ional costs . He stated t hat the bigger roundabout would go around
that area while the smaller would run in to the pressure relief valve
area. He stated that wi th the study comp leted the pro j ect is ready to
move forward with City Council approval. He re l ated that the
recommendation from the study and his recommendation would be for the
roundabout.
Alderman Elliott noted that there would be an annual maintenance cost
regarding t h e signalization not figured into the estimate, questioning if
there is an estimate regarding that annual cost.
5
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 1 , 2010
7 :00 P .M. -7 :34 P .M .
City Engineer Wh i sker recounted d if ferent aspects regardi n g ongoing
maintenance with signalization , not i ng that even on occasion tra f fic
boxes are hit by cars and then t hey have to be replaced . It was noted
that the roundabout would not incur t h ose ongo ing a n nual costs.
Al derman Sansing pointed out tha t the roundabout system would not
encroach on as many lawn areas as t he turn l anes .
City Enginee r Whisker did point out that the rounda b out would encroa c h on
the propert y owner on the northwes t corner , adding that the City would
work with that homeowner regarding driveway access .
Alderman Sansing noted that the roundabout would have the least amount of
disruption for the area homeowners .
City Engineer Whisker concurred, noting that the four houses adjacent to
the proposed turn lane wou l d have difficu l ty backing out of their
driveways during approx i mate times.
In response to a question from Al de r man Sm i t h, Ci ty Engineer Whisker
stated he would be in favor of the roundabout i ncl u ding utility costs .
Mayor F letcher noted that sometimes d r ivers are apprehens i ve regarding a
roundabout since they are a new concept, adding that they are more common
in Ame r ica then one might believe. He then ackn ow l edged that in the
pursu i t of "going green" a roundab out will keep t r a f f i c moving instead of
having cars sitting still and idling.
Alderman Smith moved , seconded by Alderman Sansing to proceed with plans
for a roundabout regar ding intersection improvements at Main & Harris
Roads . MOTION CARRIED .
d. Request to accept b i d for Main, James, and Dupree revitalization
City Engineer Whisker related t h at the project was bid i n Ma r ch ,
explaining that the bid came in high so the project was re du ced . He
offered a visua l of the concept plan , pointing out that the walkway will
be the focal point of t he intersection with new black fluted street
l i g h ts with a drop down acorn s t yle light. He noted the addit i on o f
trees and the island i n front o f the fountain. He stated t h at the wall
will be rebui lt and will be a th i rd of the length of the present wall .
He stated that the sidewalk wi ll be ADA compliant wi th crossing l ights at
Main , James , and Dupree . He related that the costs have been dropped
from almost 1 mi l lion dollars to the low bid from Townsh i p Bu i lding of
$472,504 .00 . He went on to say that the Ci ty had a grant fo r street
lights for approximate l y $35 ,000.00, noting tha t it will cost $40 ,000.00
to put lights on the island in fro n t of Double R Florist or the F i restone
bus i ness. He recommended a cha n ge o r der of $40 ,000.00 to complete the
project. He exp l ained the alterna t e deductions, saying that the project
came i n under budget so he was hopi n g to keep al l aspects of t h e project
and add the addit i ona l cost of light s at Firestone .
6
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 1, 2010
7 :00 P .M. -7:34 P.M .
Alderman Stroud n oted hi s original desire to h ave some of t he overhe ad
wires removed but added that the cos t was not feasible. He went on to say
that he would be plea sed to have the proposed amenities for downtown. He
then noted t hat the project has been slightly over o n e year in the
process a nd he is ready to see some improvements . He noted outs ide
inte rest from entit ie s wanting t o come and view Jacksonville.
City Engineer Whisker noted that t he cros swalk s wil l be brick inside of
concrete. He then answered that the contract gives 180 days for the
proje ct ed to be comple te d .
Mayor Fletcher compared the project to what happened in North Li ttle Rock
wi th the Agrenta Dist rict and its improvements. He stated that wh e n an
industry eva l uates a city, t hey closely scrut iniz e "Main Streetn because
that offers them more of an idea a bout a community than anything else. He
went on to say that cities have to be in t he business of selling
themselves . He noted that Ja cksonville schools were built in the 50 's
a n d 60 's, and the shopping facilities were built in the 60 's and 70 's ;
a n d Jacksonville needs to move with what is cur r ent . He stated that
c itie s have to spend money to generate money, adding that he feels this
is a good investment. He r elated the p ossibil ity of an upcoming
o rdinance , which wou l d adopt t h is as the official light for the City of
Jac k sonvill e ; to get owners of the shopping centers t o ins t al l this type
of lighting .
Director of Administ r ation Jim Durham stated that h e felt there cou ld be
something worked out with t he City so t h at property owners might purchase
the lights and the City could have them installed .
Alderman Twitty noted that the parking lot at the shopping center is not
well lit after dark .
A1derma n Sm i th moved , seconde d by A1derman McC1 e ary t o accept the 1ow bid
from To wnship Bui1ding in the amount of $512 ,504 .00 to inc1ude property
located east of the Firestone store with funds to be drawn from budgete d
Street Department f u nds . MOTION CARRIED.
DEVIATION IN AGENDA:
CDBG Di r ector Theresa Watson re l ated that fewer than 1 00 people had
responded to the Fair Housing Survey , urging participa tio n and explaining
that the survey is to i dentif y problems regarding cho i ces with affordab l e
and fair housing. She related that the survey will determine whether
there a re any impediments to fair housing choices in Jacksonville, adding
that without e n ough responses it will appear unfavo rable . She encouraged
all citizens to go to the webs ite and fill out the short survey . She then
a nnounced that on August 17 th at 6:00 p .m . at the Community Center there
will be a Fair Housing forum . She related that findings from the survey
will be offered by the c onsultants. S h e n oted tha t there will b e an
7
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 1 , 2010
7 :00 P .M. -7:34 P .M.
opportunity for input i nto the study, explaining that the study wi l l be
forwarded to the HUD Office as compliance from the City every three to
five years based on the Consolidated Plan.
APPOINTMENT(S): SEWER COMMISSION
Alderman Smith moved , seconded b y Alderman Stroud t o approve the
reappointment of Fred Belote to the Sewer Commission for a term to expire
4/20/2015. MOTION CARRIED .
ANNOUNCEMENT(S): 2010 Jacksonville Patriotic Spectacular Friday , July 2,
2 0 10 at 8:00p .m . Jacksonville High School football field .
ADJOURNMENT : Without o b j ection, Mayor Fletcher adjourned the meeting at
a p proximately 7 :34p .m. MOTION CARRIED .
Resp e ctfully,
k-Treasurer
8
City Council of Jacksonville, Arkansas
1. OPENING PRAYER:
2 . ROLL CALL:
3. PRESENTATION OF
MINUTES:
4 . APPROVALS AND/OR
CORRECTION OF MINUTES :
5 . CONSENT AGENDA:
Fire Department:
Animal Control:
AGENDA
Regular City Council Meeting
July 15 , 2010 7 :00p.m.
Regular City Council Meeting
July 1, 2010
Regular City Council Meeting
June 3, 2010
Engineering Department:
Regular Monthly Report/June
Fire Chief John Vanderhoof
Regular Monthly Report/June
Public Works Director Jim Oakley
Regular Monthly Report/June
City Engineer Jay Whisker
Regular Monthly Report/June
Police Chief Gary Sipes
Police Department:
6 . WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8 . FIRE DEPARTMENT:
9 . POLICE DEPARTMENT:
10 . STREET DEPARTMENT:
11. SANITATION DEPARTMENT:
12. PARKS & REC . DEPT :
13 . PLANNING COMM ISSION:
14 . GENERAL:
15 . APPOINTMENTS :
16 . ANNOUNCEMENTS :
ADJOUR NMENT
a .
Request to Accept Bid : 2010 Asphalt
Overlay and Street Striping Program
(Mayor Fletcher)
Request to set annexation public hearing
for August 5, 2010 @7 :00 in City Hall
Council Chamber (Mayor Fletcher)
b. PRESENTATION : Update regarding
Safe Routes to School and City wide
sidewalks by Public Works Director
Jim Oakley (Mayor Fletcher)
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 15 , 2010
7:00 P.M . -7 :30 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in regular
session on July 15, 2010 at the regular meeting place of the Council .
Alderman Howard delivered the invocation and Vice Mayor Smith led a
standing audience in the ''Pledge o f Allegiancen to the flag.
ROLL CALL: Aldermen : Elliott , Rinker , Ferrell, Stroud, a n d Howard answered
roll call . Vice Mayor Smith also answered ROLL CALL declaring a quorum .
Aldermen McCleary, Sansing , Ray, and Twitty were absent. Mayor Fletcher was
also absent . PRESENT SIX (6), ABSENT (4).
Others present for the meeting were : Director of Administration Jim
Durham, City Engineer Jay Wh i sker , Ass i stant F i nan ce Di rector Cheryl
Erkel, CDBG Director Theresa Watson, Po l ice Chief Gary Sipes , Fire Ch i ef
John Vanderhoo f , Human Resource Director Jill Ross, Director o f
Information Technology Barbara Daniel, Mi ss Mikayla Garrett , 911
Communications Di rector Tabby Hugh es , Mrs . Add ie Gibson , Mrs . He len
St roud, Mrs . Nola Ferrell , Mike Wilson, Rize l le Aaron, Mike Traylo r ,
interested citizens, and members of the press .
PRESENTATION OF MINUTES:
Vice Mayor Smith presented the minutes of the r egular
meeting of July 1, 2010 for approval and/or correction
regularly scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES :
City Counc i l
at the next
Alderman Howard moved, seconded by Alderman Stroud that the minutes of
the regular City Council meeting of 3 June 2010 be APPROVED . MOTION
CARRIED .
CONSENT AGENDA : REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Elliott moved, seconded by Alderman Stroud to approve the Regular
Monthly Report for June 2010, which reflects a fire loss of $2,100 .00 and a
savings total of $87 ,900.00 .
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman El l i ott moved, s e con ded by Alde r man S t roud to
Regular Monthly Animal Control Report for June 2010.
reflects:
ADOPTION /FINES :
CONTRIBUTIONS:
TO TAL:
$3 ,020.00
$ . 00
$3,020 .00
REGULAR MONTHLY REPORT/POLICE DEPARTMENT
approve the
Sa id report
Alderman Elliott moved, seconded by Alderman Stroud to approve the Regular
Monthly Report for June 2010 regarding annual crime statistical
comparisons .
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 15, 2010
7:00 P .M. -7 :30 P.M .
REGULAR MONTHLY REPORT/ENGINEERING DEPARTMENT
Alderman Elliott moved , seconded by Alderman Stroud to approve the Regular
Monthly Report for June 2010 .
PERMITS/LICENSE ISSUED
Building Permits
Business License
UNSIGHTLY & UNSANITARY
Grass Letters
Propert y Mowed
Trash Letters
1 8
7
198
88
5
Trash Removal 8
Property Maint . Letters 44
Cost $7,067.30
CITATIONS
Debris & open sto r age
Propert y maintenance
3
0
INSPECTIONS PREFORMED
Building I n spections
El e ctri cal
Pl umb ing
HVACR
VEHICLES
Notice of No n compl i a n ce
Towed
CONDEMNATIONS
S t ructural Maint. Let t er
Structural re pairs ma d e
Demol i tio ns
WARRANTS
Arrest
Se a rch
39
47
54
31
19
3
0
0
0
0
2
ROLL CALL : Alde rmen : Elliott , Rinker , Ferre ll, Stroud , and Howard voted
AYE . MOTION CARRIED.
WATER DEPARTMENT :
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT :
POLICE DEPARTMENT :
STREET DEPARTMENT : Request to accept bid : 2010 As phalt Overlay and
Street S t ripi ng Program
City Engineer Whisker presented a list o f streets and t he limits
projected for the 2 0 10 Asphalt Overlay and Street Striping program, costs
came in at $18 6 , 951.22 . He explained that the low bid from Cranford
Construct ion i s staff 's recommendation, noting t h at Cranfo r d has
performed work for the Ci ty in the past several years a n d have performed
well.
Alderman Stroud moved , seconded by Alderman Howard to accept the low bid
from Cranford Construction in the amount of $186,951 .22 with funds to be
drawn from the Street Department Fund. MOTION CARRIED .
SANITATION DEPARTMENT :
PARKS & RECREATION :
PLANNING COMMISSION :
GENERAL : a . Reques t to set annexation public hearing for August 5 , 2010
at 7:00p .m.
2
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 15, 2010
7:00 P.M. -7 :30 P.M .
City Engineer Whisker presented a PowerPoint presentation offering an
overview of the proposed areas to be annexed in Pulaski County. He
related that there are two proposed areas of annexation , one being the
northeast area along Hwy . 67/167 and the other is a small tract at t h e
south end of Jacksonville on South Hwy . 161. He outlined the boundaries
of the proposed northeast annexat i on area as being Maddox Road, the east
County line to Republican on the north, around Burin Lane to the backside
of Peters Road and attached just north of Maddox Road. He then answered
that it consists of 3.5 square miles with approximately 300 properties .
He then described the property that would consist of the South Hwy . 161
annexation, mentioning the liquor stores and the cemetery . He also
answered that there was already City water in those areas .
Alderman Smith noted that the annexations would include five liquor
stores, adding that those businesses could continue operations because
they are not included in the Gray Township.
Alderman Stroud moved, seconded by Alderman Howard to set an annexation
public hearing for August 5, 2010 during the regularly scheduled City
Council meeting. MOTION CARRIED .
b . Update regarding the Safe Routes to School and the City wide sidewalks
City Engineer Whisker presented the Sidewalk Master Plan , outlining the
separate phases . He noted that both phases I and II have been completed,
adding that with the completion of subdi v isions other sidewalks have been
added to the Plan . He then answered that the sidewalk constructed is
funded through t he Street Depa rtment Fund and the Capital Projects Fund .
He related that the Middle School sidewalk project consisted of 1200 ' of
linear sidewalk costing $112,000.00 , which was 100 % funded by AHTD. He
related that it was termed the Safe Routes to School projects for area
schools. He then related that the Jacksonvil l e Middle School recently
had new sidewalks added to the e xisting sidewalks. He stated that the
block of Main, School, and Sharp were tied in with the sidewalk project .
He presented a photo PowerPoint p resentat ion featuring areas throughout
the City that have new sidewalk construct ion . He noted tha t Tolleson
Elementary had 800' of sidewalk costing $81,000 .00 , which was once again
funded completely by AHTD . He related that sidewalks from Harr is Road
to the High School have now been connected for pedestrian use to the two
schools. He the n explained that during this constru ction phase, Harris
Road was wide ned to provide a r i ght-hand lane for school traffic going to
the elementary school. He stated that the City funded the sidewalk on
Loop Road, noting that the sidewalk wraps around from Pinon and Leon ard
by the drainage ditch . He related that the most recent project was in
the vicinity of Homer Adkins connecting from Va lentine to South Hwy . 161.
He noted that part of the project was constructed wh e n the subdivision
was developed .
APPOINTMENT (S) :
ANNOUNCEMENT ( S) :
3
-.
DEVIATION IN AGENDA:
CITY OF JACKSONVIL LE
REGULAR CITY COUNCIL MEETING
JULY 15, 2010
7 :00 P .M. -7 :30 P .M .
Mr. Mi ke Wilson addressed the City Council regarding a proposal to
support efforts for the construction of a charter school to be l ocated on
the Little Rock Air Force Base. He noted that this would pertain to
children who attend the Northwood Middle School , adding that it would be
a community partnership to improve education. He noted that the proposal
is for a charter school regarding grades 6, 7, & 8. He stated that this
c harte r school would not affect the addition o f grades to the existing
charter school . He explained that the appl i cation must by filed by August
3 1, 2010 in orde r to open in the fall of 2011. He asked the City Counci l
to consider a resolution of support at the next regularly scheduled City
Council meeting . He explained implications regarding a timeline for this
summer, further asking for considerati o n for City Council support.
In response to a question from Alderman Rinker, Mr. Wilson stated that
Base vehicle passes would be provided for parents of children living off
Base.
Alderman Stroud issued concerns that each time a charter school is
started it "chips away" from the student base of Jacksonville, adding
that the ultimate goal is for Jacksonville to have its own school
district . He noted that once Jacksonville has its own school district,
there is a way that the charter schools can be merged back into the
public schools.
Mr . Wilson stated that the immediate concern is how t o create a separate
district, whether or not it is with charter schools as a focal point. He
stated that he is not willing to wait any l onger, noting that the
situation has gotten out of control and he is determined to address this
situation. He added that current l y charter schools are the only avenue
available . He noted and Vice Mayor Smith concurred, that it is a matter
of competition and t h ere are no guarantees as to when the Judge will make
a decision.
FURTHER DEVIATION IN AGENDA:
Mr. Rizelle Aaron presented a forma l complaint to the City Council,
asking that it be addressed at the next City Council meeting. He stated
that if this is not the right process then he would like to be i nformed
as to what that process would be to have his complaint addressed. He
outlined his compl aint as havi ng to do with documents that were supplied
to some news agencies without request through FOI. He stated that the
documents not being presented in whole were made to appear worse than
what it was. He went on to say that in February he had received an emai l
following a City Counci l meeting that he perceived as threatening, which
he forwarded to the FBI. He related that the FBI told him that because it
was only one email and there was no specific threat, no action would be
taken at that t ime. He stated that the emai l was in refe rence to Mr.
Durham supposedly providing information, including officia l documents , to
friends about him. He supplied t he City Council with a copy of the email
and his response to that email. He stated that he also notified Police
4
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 15, 2010
7:00 P .M. - 7 :30 P.M .
Chief Sipes . He then offered that follow i ng a City Council meeting i n
May after he had fil ed to run as Mayor, he had an altercation in the
lobby with Mr. Durham . He sta t ed that Mr . Durham was hostile and
aggressive, threatening to release documents that were eventually
released to the media. He r ev i ewed specific documents saying that t h ey
did not reflect the facts. He stated that the documents were released in
partia l for a reason includ i ng o f ficial findings by the Department of
Human Services . He stated that i t is his belief that a City official or
City employee did release partial records and documents to a f fect the
outcome of the election. He requested that it be investigated t o
determine who is responsible for releasing those files.
Vice Chairman Smith asked Mr . Aaron exactly what his request of the City
Council is .
Mr . Aa ron stated that obviously there is an ethics problem that he wou l d
like to have addressed .
Vice Chairman Smith stated that i f this is a personnel
would not be dealt with in a public Ci ty Co un c il meeting .
Aaron to go to the Department head and fi le a complaint .
complaint, it
He advised Mr.
Mr . Aaron stated that obviously with the relationship o f Mr. Durham and
the Mayor , it is his opinion that this would not be addressed adequat e ly.
He added tha t i t would cause a confl i ct of interest since he i s a
candidate for Mayor. He stated that h e is requesting that it be looked at
i n a different manner so there is not an appearance o f conflict.
City Attorney Bamburg clarified t hat employee i ssues a re not addressed in
a public forum , adding that the City Counci l is awa r e and familiar that
it would be inappropriate . He added that he believes Mr . Aaron i s also
familiar with that being inappropriate. He stated that there are
appropriate ways to make a complaint if any citi z en has a comp l aint about
a City employee 's behavior. That complaint is to be taken to the
Department head , adding that if there i s a prob l em with how t h e
Department head handles the complaint then it p roceeds forward.
Mr . Aaron stated that he understands , reiterating that due to the
extenuating circumstances he believes that this should be addressed in a
different manner to avoid a confl i ct of interest. He t hanked the City
Council for their time.
5
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 15, 2010
7:00 P.M. -7:30 P .M.
ADJOURNMENT: Without objection, Vice Mayor Smith adjourned the meeting at
approximately 7 :30 p.m . MOTION CARRIED.
Respectfully ,
~~
City Clerk-Treasurer
6
City Council Of Jacksonville , Arkansas
1. OPENING PRAYER :
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4 . APPROVALS AND/OR
CORRECTION OF MINUTES :
5 . CONSENT AGENDA:
Engineering :
Animal Control :
6 . WATER DEPARTMENT:
AGENDA
Regular City Council Meeting
August 5 , 2010 7:00p.m.
Regular City Council Meeting
July 15, 2010
Regular City Council Meeting
July 1, 2010
Regular Monthly Report/July
City Engineer Jay Whisker
Regu lar Monthly Report/July
Public Works Director Jim Oakley
7 . WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10 . STREET DEPARTMENT:
11 . SANITATION DEPARTMENT:
12 . PARKS & REC . DEPT:
13 . PLANNING COMMISSION:
14 . GENERAL:
15. APPOINTMENTS:
16 . ANNOUNCEMENTS :
ADJOURNMENT
PUBLIC HEARING at 7:00p .m .
Annexation of certain properties in
Pulaski County (Mayor Fletcher)
Parks and Recreation hosting
"Rock'n the Park" benefiting the
Boys & Girls Club
Saturday, August 7 at Dupree Park
12 p .m . to 10 p .m .
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 5 , 2010
7 :00 P.M. -9 :50 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Cou n cil of the City of J acksonville, Arkansas met in regular
s ession on August 5 , 2010 at the regular mee t ing pl ace of t he Council .
Alde rman Smith delivered the invocation and Mayor Fl etcher l ed a standing
audience in the "Pledge o f All egiance" to the flag .
ROLL CALL: Aldermen: Elliott, Smith, McCleary, Sansing, Ray, Rinker ,
Fe r rell, Stroud, Twitty, and Ho ward answered roll call . Mayor Fl et cher
also answered ROLL CALL declaring a quorum . PRESENT TEN (10), ABSENT (0).
Others present for the meeting were : Director of Administration Jim
Durham, Cit y Engineer Jay Whisker, Public Works Director Jim Oakley, CDB G
Di r ec tor Theresa Watson, Police Chie f Gary Si pes , Fire Ch ief John
Vanderhoof , Fire Battalion Chief Kendell Snyder, Human Resource Di re ctor
Ji ll Ross , Director of Information Techno logy Barbara Da ni el, Parks and
Recreation Dire ctor Kristen Griggs, Wastewater Utility General Manager
Thea Hughes, Sewe r Commission Chairman Joan Zumwalt, Water De p artment
Superintendant Mi ke Simpson, An i mal Co ntro l Manager Hedy L i mke, Mrs .
Glenda Fletcher, Mr s. Marie Fletcher , Mrs . Tammy Bourdo, Mrs. Edith
Sm i th, Mr . Rizelle Aaron, Mrs. Addie Gibson, Mr. Jim Moo re , Mr s . Mary
Twitty, Mr . Mike Traylor, interested ci tiz e ns, and members of the p r ess .
PRESENTATION OF MINUTES :
Mayor Fletcher p resented the minutes of the regular City Council meeting
of July 1 5, 2010 for approva l and/or corre ction at the next regu l arly
scheduled City Council meeting .
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Howard that the minutes of the
regular City Council meeting of 1 July 2010 be APPROVED. MOTION CARRIED.
CONSENT AGENDA: REGULAR MONTHLY REPORT/ENGINEERING DEPARTMENT
Alderman Ray moved, seconded by Al.derman Elliott to approve the Regular
Monthly Report for July 2010.
PERMITS/LICENSE ISSUED
Building Permits
Business License
UNSIGHTLY & UNSANITARY
Grass Le tte r s
Property Mowed
Trash Le tters
14
11
236
69
2
T rash Removal l
Propert y Maint . Letters 60
Cost $4,561 .41
INSPECTIONS PREFORMED
Bu i lding In spections
E l ectrical
Plumbing
HVA CR
VEHICLES
Notice of Noncomp l iance
Towed
CONDEMNATIONS
Structural Maint . Letter
Structural repa i rs made
Demolitions
1
24
40
26
35
25
2
0
0
0
CITATIONS
Debris & open storage
Property maintenance
0
0
WARRANTS
Arrest
Search
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 5 , 2010
7 :00 P .M. -9:50 P.M .
0
1
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Ray moved , s e conded b y Alderman Elliott to appro ve the Regular
Monthly Animal Control Report for July 2 0 10 . Said report reflects:
ADOPTION/FINES : $2, 490 .00
CONTRIBUTIONS : $2 ,250 .00
TOTAL : $4,740 .00
ROLL CALL : Aldermen: Elliott, Smith, McCleary , Sansing , Ray , Rinker ,
Ferrell , Stroud , Twitt y , and Howard voted AYE . MOTION CARRIED.
WATER DEPARTMENT :
WASTEWATER DEPARTMENT :
FIRE DEPARTMENT :
POLICE DEPARTMENT:
STREET DEPARTMENT :
SANITATION DEPARTMENT :
PARKS & RECREATION :
PLANNING COMMISSION :
GENERAL : PUBLIC HEARING 7 :00 p .m . Annexation of certain properties in
Pulaski County
Mayor Fletcher explained the process for the publ ic hearing, displ aying a
map regarding the proposed northern annexation. He stated that at t he
next regularly scheduled City Counci l me e ting there would be an ordinance
supporting that the annexations be p laced on the November 2"ct General
Election ballot.
Mayor Fletcher opened the public hearing at approximately 7 :04p .m .
Ci ty Engineer Whisker offered a PowerPoint p re sentation out l i ning
cons i de r at i ons for the residents of the proposed annex areas . He related
that the northeast annexation is along Hwy . 67/167 including portions of
the northeast part of the County . He the n rela ted that the southern
a n ne xation is a smaller portion consisting of .3 acres al ong South Hwy .
161 . He explained that the southern anne xation will incorporate a s ma ll
area starting at the two liquor stores and ending about mid-way into the
area where t he cemetery begins . He stated that thi s would c lean up the
a rea and r em edy a n y confusion with emergency services in the area . He
stated that the south annexation consists of 79 parcels, 2 32 acres,
roughly .3 6 s quare mi l es .
He then reviewed the boundaries o f the no rtheastern a n nexation that
includes areas a l ong Taneyville Road , Pete rs Road and Republican Road
2
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 5, 2010
7:00 P .M. -9 :50 P .M.
on the north right-of-way line. He pointed out that residences on the
north side of Republican Road would not be included in the annexation . He
continued saying that the area goes down Republican Road to the ba cksi de
of Bu rin Lane and touching to the backside of Pridmore Road , Puma Lane,
and Hawkins Loop . (Maps of the proposed annexation areas are available in
the office of the City Clerk .) He related that the proposed annex area
consists of approximately 297 parcels , 2,454 acres, representing 3.8
square mi l es .
He then related that services that the City would provide includes
Police, Fire, ambulance service , animal control, code en f orcement,
garbage and landfill pickup . He e xplained that the City offers twice
weekly garbage pickup, weekly landfill pickup, weekly recycli n g pickup,
and a weekly yard waste pickup. He then added that City residents are
eligible for free participation in the CodeRED weather alert system.
He reviewed costs for County residents coming into the City, explaining
that there is a 3-mill col l ection for the Library , Fire Pension, a n d
Police Pension funds at one mill each . He pointed out that this would be
$60.00 annual ly on property or homes assessed at $100, 000.00 . He then
related that commercial properties would collect an additiona l two-cent
City sales tax, adding that any businesses that se l l prepared f oods wou l d
additionally pay a two -cent prepared food tax .
He then reviewed the savings for County residents coming into the City,
explaining the current cost of the City sanitation bill is $11.00 monthly
for up to 5 various types of week l y pickup, comparing that the County
currently charges approximately $20.00 monthly for far l ess service . He
pointed out that this is a $9.00 monthly savings.
He then explained that there would be a savings on the water bill for
those res i dents that are currently on Jacksonvil l e Waterworks . He stated
that currently those residents pay 50% more t han Waterworks customers
inside the City . He noted that estimated on a typical use of 5, 000
gallons monthly, an inside the City reside nt would pay $23.88 and outs ide
the City residents pay $34.56; representing roughly a $10.00 savings or
$120.00 annually . He calculated that the sanitation savings would
represent a $108.00 annual savings, making the total annual savings
approximate l y $228 .00.
City Engineer Whisker addressed c oncerns t hat were related in speaking
wi t h many of the residents of the propo sed annex areas. He related that
many resi dents have e x pressed a desire to have City water and sewer,
explaining that the City is not offering those items in the Ordinance at
this time . He then further explained that both utilities are performing
work in that area but currently there are no promises being made for
water or sewer. He noted that both uti l i ties have repre se nta tives in
attendance if anyone has questions .
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 5 , 2010
7 :00 P .M. -9:5 0 P.M .
He stated that the next major concern was animals and livestock. He
stated that livestock is allowed within the City limits . He presented a
chart outlining the regulations for keeping animals and livestock within
the City limits.
He answered a question from a gentleman in the audience, assuring h im
that h e would not have to pay for sewer without that service .
Mayor Fletcher asked that questions be hel d unti l the presentation is
completed.
Mayor Fletche r addressed the issue of hunting, presenting information
regarding the County's hunting regulations. He noted that under County
regulations there is no hunting within 150 yards of any residence with a
modern gun o r muzzle load and within 50 yards regarding archery. He
stated that he is, and believes the City Counc i l is, v ery s ens i t ive
regarding the quality of life of residents in the County . He s t a ted t h at
he has worked with residents, and offers some quali ty of life services;
adding t h at the City is willing to work with what the County residents
enjoy about living in a rural area. He sta ted that the City is proposing
to use the County ordinance as a City wide model, noting that most of the
provisions would not apply to standard lots sizes found in cu rre nt City
subdivisions, fur the r noting that there is va st difference between City
size lot s and the acreage offered in the proposed annex area. He stated
that if hunting is a maj o r concern, this ordinance p roposal would make
that a mute issue. He assured the audience that the City recognizes that
as being a sensitive issue and i s willing to work with them.
He then addre ssed the issue of inaccu rate information being disseminated
on a flyer to County residents regarding City officials having authority
to enter homes with proper credentials . He exp lained that a n y in spe cto r
or City official would have to have a reason to come to anyone 's home
such as the health, safety, or welfare of the resident . He went on to
say that the any City official would have to obtain permission from the
property owne r t o be there or would have to obtain a s e arch warrant . He
stated that the inaccurate information is being disseminated as a fear
tactic . Again, this i s a non-issue . He then noted that the informat i on
also stated that wild animals are prohibited, which addressed ownership
of animals such as rhinoceros, alligators, and elephants. He added that
he does not feel there are very many people who would want those types of
wild animals .
He then offered a breakdown of the service costs regarding ambulance
service, noting that MEMS charges $560.00 a run and $1 5.5 0 per mi le, plus
supplies . He then re lated that t h e City of Jac ks onvil le charges $395 .00
per run and $5.00 per mile and does not charge extra for supplies. He
also noted that City residents can purchase ambulance members h ip for
$50. 00 annually. He then noted that membersh ip with MEMS is $60. 00 to
$80 .00 annually depending on insurance .
4
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 5, 2010
7:00 P .M. -9 :50 P .M .
Mayor Fletcher opened the floor for audience participation, asking
everyone to show respect for each speaker. He then offered that a State
statute offers five reasons for cities to annex; adding that the City of
Jacksonville is most concerned with the one that states "furnishing the
abode for a densely settled community or represents the actual growth of
a municipality beyond its lega l boundary". He stated that Jacksonville
has to grow if it is going to have a future. He related that when
Jacksonville has i t s own school district there will be a lot more growth
and change. He stated that the only direction in which Jacksonville can
grow is north . He related that his job as Mayor is to secure future
growth for the City of Jacksonville. He added that they are only
proposing to bring into Jacksonville that which they can readi ly service.
He stated that he hopes everyone will see that they stand to gain a lot
of benefits by being annexed. He went on to say that no one has spoken
about the benefit of a higher ISO rating regarding homeowners insurance,
which wil l be cheaper inside the City . He also noted that the Ci ty h as
hired an economic developer to help with future growth in the City. He
noted opportunities for commercial businesses offering services that are
currently being provided by other places.
Mr . Roger Crews of 5823 Peters Road stated that Oak Ridge Subdivision
being developed without widening the bridge spans or adding more bridges
on the old 67/167 , the City has caused Jacks Bayou to flood worse. He
stated that any more development without hav ing wider bridge spans wou l d
be a disaster. He said that the City would not be able to develop any
areas that drain into the Bayou without increasing the flooding problems.
He questioned why the City would want to annex those areas . He read from
a prepared sta tement saying that the City needs to figure the cost of
mitigating all flooding problems and of providing Ci ty services against
the revenue that would be received including the liquor stores. He issued
concerns for personal freedoms given all t he City codes .
Mr. C . Richard Robertson of 1605 East Republican Road explained that he
lives on 10 acres wi th horses and hayfields, adding that he feels his
p roperty is not suitable for City property . He stated that his property
is agricultural . He noted that his neighbor to the east has about the
same amount of acreage a nd raises cattle . He added that he also has a
neighbor to the south tha t takes in abused horses as well as neighbors
who raise and train dogs using quail, pheasants, and pigeons. He noted
that often gunfire is used as part of the training. He questioned if this
would be allowed within the City. He stated that the area consists of
swamp, bayou , deep woods, flood plain, t imber woods, and recycled a uto
parts yards; questioning if this type of land is suitab l e to be part of
the City . He noted concerns for future development of the land, which
might endanger the long-term growth of the Little Rock Air Force Base. He
noted that he had heard that the City plans to build a fir e station,
which he said he did not feel would be necessary as the horses, cows , a nd
deer outnumber the people. He reiterated if this type of land is suitable
to be in the City . He then noted that the Oakridge Subdivision , which is
5
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 5 , 2010
7:00 P .M. -9 :50 P .M.
part of the City, was approved by City standards and floods regularly .
He stated that this would cause one to question if t he City really
understands the f lood plain, a natural habitat of this area . He stated
that while growth is good for a City, this proposed annexation area is
not suitable for the type of growth that is desirable with in a Ci ty. He
stated that most of the residents are not in favor of t h is annexation and
feel very strongly about this . He urged the City to reconsider the
annexation of these properties .
Mayor Fletcher relate d that he has informed many of the residents, as was
pointed out earlier by City Engineer Whisker, that resi d ents wi ll be a ble
to keep their animals , saying that it is not an issue but it keeps being
brought up. He then addressed concerns regarding the future of the Little
Rock Air Force Base, pointing out that he has i nvested a large amount o f
time in maintaining the relationship with the Air Base . He s tated that
the Base has a 600 billion dollar economic impact in this area, adding
that it is not only important to Jacksonville, it is important to Central
Arkansas. He stated that he understands how i mportant it is to protect
the mission of the Little Rock Air Force Base, which is why the AICUZ
Ordinance was adopted by the City of Jacksonville. He then stated tha t
as far as the flooding of the proposed annex area, which would be a good
reason to want to be part of the City . He expl ained that with recent
record setting rains everyone has experienced flooding issues, adding
that he had received complaints about people damming up Jacks Bayou that
has increased fl ooding problems. He stated that the City is aware of the
drainage issues, adding that he would not be concerned if the property
were not further developed . He stated that the City i s p l anning to
establish a fire station, explaining that it would help maintain the
current ISO rating .
Partne Daugherty of 7605 Burin Lane related that t hey had p urcha sed
property in t he County t o be out of the City and do not want City
ordinances or rules . She stated t hat her husband shoo ts guns. She stated
that the City rules do not allow casual shooting, adding that it is
allowed in the County. She stated that the City would have r u les abou t
cutting grass, adding that if it is 5 acres or below you h ave to keep t h e
grass at 6". She then added that if it is over 5 acres it ha s to be c u t
to 16". She further related that she does not feel that this area is a
natural extension of the City, explaining that residents purchased
property in that area because they did not want to be a part of t h e City .
Discussion ensued regarding grass regulations; Mayor Fletcher stated that
growing hay for livestock would not be a problem. He re lated tha t the
City Council has the authority to adopt ordinances but they are not
written in stone .
City Engineer Whisker clarified that one acre or less
grass, five acres o r less is 18" and there are no
property ove r five acres .
6
is 8" regarding
regulations for
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 5 , 2010
7 :00 P.M . -9 :50 P .M.
Mr. Mick Gray, owner of T-square Paint Ball,
stated that he pays State Sales Tax, County
Real Estate Tax, Timber Tax, Federal Payroll
Federal Unemployment Tax. He said "Shame on
bill by getting into my pocket".
a business in the County ;
Tax , Personal Property Tax,
Tax, State Federal Tax, and
you for wanting to pay your
Mr. Harold Ford of 3126 Valentine Road stated that this property is near
the proposed fair grounds and is within the 100-year flood pla i n. He
related that on Christmas Day they were evacuated from their homes
because of flooding. He issued concerns for developments coming in that
would contribute to flooding issues. He then related that doctors and
l awyers are developing the area property, exp l aining that residents have
traditionally hunted in those areas. He stated that this is being done
through the Quorum Court. He noted that since 2004 they have been
working to get sewer, but still have not gotten sewer.
Mayor Fletcher clarified tha t Jacksonville Wastewater is not a part of
that issuei it was a private sewer district. He added that it should not
reflect on the Ci t y.
Mr. Larry Holman of 1815 East Republican Road noted that the property
annexation goes down the middle of his property. He voiced his
oppos i tion to the annexation, citing problems wi t h tax assessments on
Republican Road by the County . He noted that an adjacent property owner
who has one thousand acres was not included in the annexation, adding he
fee l s this was because that person is rich and he does not feel that is
fair to exclude his neighbor because he is rich.
Mayor Fletcher
were chosen .
boundar i es, he
stated that it had nothing to do with how the boundaries
He stated that when he and City Engineer Whisker made
did not know who owned one piece of property from another .
A heated discussion ensued regarding how the residents feel that boundary
lines were chosen.
Ms. Pam Anderson of Cypress Lane related that flooding issues wi th i n the
Oak Ridge Ranch Subdivision prevented them from being able to get in or
out of the Subdivision. She related an issue with emergency services not
being able to access the homes during flooding periods. She stated that
the water does not flow off Cypress .
Mayor Fletcher related that he is familiar wi t h the flooding issues,
explaining that those issues have to mitigate downstream working back up
to the area. He explained issues with drainage in Jacksonville, noting
that the major contributory is Bayou Meto Creek. He stated that the
Creek travels 104 miles before it empties into the Arkansas River and at
every curve or bend, it slows the flow. He stated that currently the
property is not in the City and City money cannot be used to address
those issues unless the property is in the City.
7
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 5, 2010
7 :00 P .M. - 9 :50 P.M .
Mr. Sonny Taylor owner of the mini storages on Hwy . 67 , vo iced opposition
to annexation citing issues of taxation on mini storages after the County
agreed to drop the County Sales Tax . He asked that the City exempt mini
storages regarding collection of Sales Taxes.
Mr. David Clark of 7318 T .P . White Drive stated that both candidate s for
Cabot Mayor told him that they are wil ling to extend Cabot City water
down T.P . White Drive southward. He related that currently they do not
have water or sewer from either Cabot or Jacksonville . He stated that
the mayoral candidates stated that the reason Cabot could not run water
to that area is that Jacksonville would not relinquish control of the
water district. He questioned if the annexation would have any i mpact on
them being a llowe d to receive water from Cabot. He related the need f or
City water to be able to grow his nursery business. He stated that he did
not know there was a limit t o the well when he purchased his business. He
stat ed that if annexed he fee ls he would be paying more tax without
benefits.
Water Department General Manager Mike Simpson explained water issues with
a line t hat goes underneath the Freeway, adding that the City contributed
t o that effort to help future development for that area by installing a
12u water line across the Freeway. He noted that the l i ne comes out in
front of the Latter Day Saints Church, which tees with valves going north
and south. He noted several unsuccessful efforts by private citizens to
create a water district to establish service through that corridor . He
emphasized that the City did participate in those improvements that would
allow future expans ion in that area.
Mr. Clark stated that he was told Cabot would provide water at no expense
except for the cost of ty i ng into that water line after it is installed.
Mr . Simpson stated t hat what he did not tell you is what the expense
would be for you t o tie onto that water .
Mr . Clark reiterated that it is his understanding that the
Jacksonville is n ot willing to run any water lines parallel
67/167 northbound from LOS Church .
City of
to Hwy.
Mr. Simpson stated that water service areas are filed with the Arkansas
Natural Resource Commiss ion, which is State law, add i ng that the area is
part of the Jacksonvi lle service area and it wi ll not be relinquished.
He stated that lines could be extended through a water improvement
district.
Alderman Ray suggested that
meeting so he can voice his
water .
Mr . Clarke attend the Water Commission
o pinion and determine how he can receive
Mr. Simps o n provided that the Commission meets on the fourth Wed nesday of
each month at the Water Department.
8
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 5 , 2 010
7 :00 P .M. -9 :50 P.M .
Ms . Linda Sessions of 8604 Hwy. 16 1 related that her mailing address is
North Little Rock not Jacksonville. She stated that she is opposed to
the annexation and the relocation of the State Fair in their area .
Ms. Katherine Gruver of 5917 Peters Road stated that Ordinance 1326,
another annexation ordinan ce states that the "lands described therein are
platted and held for sale or use as municipal lots or whether platted or
not or held to be sold and developed as suburban property". She stated
that this means that farms cannot be sold as farms but would have to be
platted and sold as suburban lots. She stated that it would be the
destruction of the environment that they chose to live in.
Mayor Fletcher stated that he thought that he had made it clear that all
annexed property would be grandfathered in and the City will not dictate
that property has to be broken up and sold as a subdivision. He stated
that the property belongs to the property owner and as such can decide
what they want to do with their property; it is not the City's business .
He assured her that the ordinance she has a copy of has nothing to do
with the ordinance that would be passed for this annexation .
Ms . Gruver issued concerns for future development given the road system
and flooding issues for the access road and the Taneyville Road.
Ms. Rebecca Holly related that she is representing herself and her father
who has lived in the area for his ent ire life. She stated that her
father lives at 2904 East Republican Road , relating that the annexation
boundary splits the property. She questioned what the millage collection
would be for their acreage and if services would be available since the
home is not in the annexed area.
Mayo r Fletcher stated that the millage is based off the assessed value of
the property not just the home . He again explained how the boundaries
were set .
Ms. Holly questioned why not take the annexation to the County line,
adding that she is total against the annexation. She again questioned
what services would be available.
Mayor Fletcher stated that they could have the option of having the home
inc l uded in the annexation.
Ms . Florence Tiny Burnett o f 6607 North First Street stated that she paid
for the waterlin es going to the LDS Church in order to sell property.
She stated that she paid twenty plus thousand dollars to have the line
put under the road to reach her property for sale.
Water Department General Manager Mike Simpson pointed out on a map of
t hat area that there are two waterlines, explaining that there is a 2"
line that Ms. Burnett paid for to develop her property . He then related
that the 1 2 " line was paid i n part by Austin Concrete.
9
CITY OF JAC KSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 5 , 2010
7 :00 P.M . -9 :50 P .M.
In response to a question from Mr . Charles Kent of 6011 Peters Road,
Mayor Fletcher stated that the minutes are public record and would be
available to anyone requesting a copy from the City Clerk. He then
answered tha t Mike Simpson is attending as a representative of the Water
Department .
Discussion ensued regarding the City residents as well as the County
residents withi n the proposed annexa t i on area being able to vote on the
issue in the November General Election .
Ms . Joanna Yates accompanied by her father Mr. John Daniel of 5715 Old
Hwy . 67 related that her father purchased the property in 1967 . She
related problems with flooding , explaini n g that her father built a levee
around his home to keep water off his property. She questioned what the
Mayor meant when he me ntioned that people were damming up Jacks Bayou,
adding if he was speaking to legal grandfathered in levees .
Mayor Fletcher answered that he had received complaints of Jacks Bayou
being dammed and he h ad called Mr . Sherman Smith of the County regarding
those complaints. He went on to say that the City has no jurisdiction
since the property i s currently in the County .
Mr . Lyndon Whitledge retired pastor of North Jacksonville
Baptist Church related that h e is not happy with Jacksonvill e .
that AICUZ wants to hinder development .
Missionary
He stated
Mayor Fletcher stated that the AICUZ study involves
that limits the density of development on property .
would not a ffect anyone not in the AICUZ zone.
legislation passed
He stated that it
City Engineer Whisker stated that the AICUZ study was implemented to
address the flight paths l eadi ng on and off the LRAFB runway . He agreed
to me et with Mr . Whitl e dge regarding the AICU Z following the public
hearing .
Mr . Whitledge stated that he has lived in Jacksonville for 4 7 years ,
mentioning the cleanup ordinance, saying that it gives Code Enforcement
Officers the right to enter and inspect private property when violations
are a problem . He stated that this means that the City does n o t get a
search warrant t o check property .
Mayor Fletcher refuted that statement to be incorrect. He s ta ted that
Code Enforcement cannot enter a home.
Mr. Whitledge agreed, but said Code Enfo rcement did come into his back
yard . He issued concerns for City regulation s regarding con struction .
Mayor Fletcher stated that the truth of the matte r is t h at Mr . Whitledge
lives in a subdivision that has a bill of assurance t hat is stri cter than
City regulations .
10
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 5, 2010
7 :00 P .M. -9 :50 P .M.
Mr . Arlie Thomas stated that he had originally moved to Jacksonvil l e i n
1960 and then later moved out of the Ci ty limits into the County. He
stated that he wanted open space , raising his children and grandchi l dren
outside City limits. He stated that he has worked hard to address
flood ing issues on his property, adding that the annexation and
construction of Oak Ridge Ranch ruined approx i mately 10 acres of his
property with constant flooding . He stated that future development of
his property has been hindered because o f f looding. He added that he
fe e ls this is a forced annexation because City residents who would vote
in the November election outnumber the County residents . He stated that
County living is contrary to City life. He asked that the annexation
proposal be withdrawn. He said that the City could more wi sely spend
monies addressing City concerns rather than annexation .
Mr . Ron Lewis of 5832 Hawkins Loop questioned how many of the Aldermen
were actual ly born in Jacksonville . He stated that he does not feel that
the annexation is righ t; pointing out that he is probably one of the few
people who were actually born i n Jacksonville. He stated that he has a
long history here. He advocated that County residents spending money in
Jacksonville could just as easily spend that money i n Cabot, leaving
Jacksonville to collect property tax but no sales tax . He stated that
Jacksonville has not listened to t he residents, saying that wh en Oak
Ridge Ranch was annexed the County resident s foretold of increased
flooding issues but were not given credence. He further i ssued concerns
for how the City would at tempt to handle the current flooding issues . He
ac c used the City Council of not b e ing born in Jacksonville and of not
having a history.
Alderman Twitty stated that she and her husband came to Jacksonville in
1972 with the Air Force and have chosen to make Jacksonville the i r home.
She related that she has two sons tha t went to school , graduated in
Jacksonville, and has two grandsons that were born in Jacksonville. She
then add ed that one of her sons has a business in Jacksonville .
Alderman Stroud stated that he came to Jacksonville in 1950, saying that
Jacksonville is his home and every person on the City Council is
concerned about the City and are trying to do wha t is best f or the City
to grow and become a better pl ace to live and work. He stated that he
could apprec i ate Mr. Lewis comments and t hat he has va l id p oints .
Mr. Lloyd Friedman stated that he owns property at Carrington Road and on
T . P. White . He questioned City Engineer Whisker if the property is
annexed into the City, wou l d it all come in as R-0 zon e d property and
then be rezoned accordingly.
Ci ty Engineer Whisker related that City ordinance states that the
property will come in as residential unless a map of the area being
annexed is attached and then that zoning would take place once it is
annexed within the City, if it is annexed i nto the City. He then
answered that the zoning would be matched t o use of the p r operty.
11
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 5, 20 1 0
7 :00 P .M. -9:50P .M.
Director of Administration Jim Durham po inted out , in response to an
earlier comment, that there are 13 ,000 registered voters in the City of
Jacksonvil l e and in the last presidentia l election, 6, 500 voters turned
out while typically only 2,500 to 4,500 turn out to vote. He noted that
Maumelle was originally proposed as an annexation to North Li ttle Rock ,
which was defeated .
Mr. Ted Ellem related that he has a small business a t 2 0 50 John Harden
Drive , s a ying that this whole annexation is about two percent sales tax.
He asked for clarification regarding the zoning for commercial prop e r ty
being proposed for annexation .
City Engineer Whisker stated that any comm ercial businesses would be
grandfathered in regarding zoning ; he stated that it is termed a non-
conforming use. He stated that his goal is to match the zonings to the
property uses, explaining that the Planning Comm i s s ion would vote on the
map that is presented. He then explained that the o n ly ordinance t he
City has regarding liquor stores is to tax the sale of alcohol not to
prescribe their operation as liquor stores .
City Attorney Bamburg clari fied that wh at is being referred t o by Mr.
El l em rega rding t h e p r ohi bition of liquor i s not within Jacksonvil le but
has to do with what is called the Old Gray Township. He stated that
while the Old Gray Township may encompass the majority of Jacksonville,
that particular dry e l ection , from many years pa st, did not specifically
address Jacksonville . He explained that the Old Gray Township affects
the retail sale of liquor , noti ng t h at there are provisions for private
clubs so alcohol can be sold in restaurants. He t h en clarified that
regarding the gran dfather clause , property would be brought in under the
current u se and the zoning would be presented for it to be zoned in t h at
proper fashion. He then stated that as to the length of time regarding
the clause ; that would consist of the time frame that the property is
us ed , kept, or maintained in the manner of wh i ch that zoning
classification fits. He clarified that a change of use t hat still fits
within the zoning c lassification wo u ld not be a prob lem, adding that
while zoning classifications are specific , it i s also broad regardi ng
what is a l l owed in a spec i fic z one for bo th commercial and residential .
Mr . Ralph Pridmore of 5417 Pridmore Road related that his family has
owned and paid property taxes on 100 acres for over o n e hundred years.
He noted City r egu lations regarding the use of firearms, adding that it
has been disseminated that County residents will be a ll owed t o con tinue
as before but as City government changes in yea r s those rights cou l d be
taken away . He stated that he has a problem wit h the City want i ng
control of property that he pays t axes on. He stated that he has chosen
to keep his property for his children and grandchildren, saying that he
does not feel it is right for the City to take his property . He
questioned how an electi on can be fair when there are 30,000 City
c itizens vo ting agains t 300 County people. He noted t hat wh en Oak Ridge
Ranch was annexed into the City i t was not put t o a vote.
12
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 5 , 2010
7:00 P.M. -9:50 P.M.
Mayor . Fletcher explained that the annexation of Oak Ridge Ranch was a
voluntary annexation; meaning that the property owner asked to be annexed
and the City accepted the property . He told Mr . Pridmore , as per their
lengthy discussion, he is very sensitive to the quality of life issues
that Mr. Pridmore has expressed . He went on to say that City Attorney
Bamburg has researched provisions that can be adopted to maintain the
semblance regarding the quality of life that they have now. He stated
that he feels the c urrent laws that are in place for County residents
will become the City laws before the election takes place. He stated that
the City is working on a time line for it to be placed on the November
Election Ballot . He reiterated earlier information that typically only
2,500 to 4,500 people in t he City turn out f or the vote, adding that not
everyone in Jacksonv il le may support the annexations and not everyone in
the County will be against the annexation . He stated that he is aware of
some County residents that suppor t the annexation but are not wi lling to
let their neighbors know that they are in support because it is not the
popular sentiment for a County resident. He stated that he has li stened
to many of the County residents because he has been concerned and wanted
to know what their concerns were . He stated that he has tried to present
a balance for the concerns and issues . He r e lated that the hunting issue
within the City given the density of City subdivis ions would be a real
concern, pointing out that there is a difference between City lots and
acreage, saying that the City can be sensitive to that issue . He pointed
out that there are good advantages being offered with the annexation such
as fire and police. He related an unfortunate situation i nvolving a
County resident that was a friend , who died a n d the ambulance was 4 5
minutes getting to the scene . He stated that nothing is guaranteed i n
the County, th e City is offering a higher qua lity of service and we are
not asking that anyone compromise anything . He related that he keeps
hearing issues with hunting and animals, saying t hat he does not know how
much clearer the City can make it, there wil l not be a change in the
quality of life enjoyed now . He pointed out that horses are a l lowed
within the City limit s of Jackso nville . He stated that he does not
understand why these issues keep coming up . He then asked Mr . Pridmore
what it is tha t he feels he will not be able to do if annexed into the
City .
Mr . Pridmore said that the ordinance states that he cannot burn leaves
without having them in a container .
Mayor Fletcher stated that up until today there was a fire burn ban from
the County because of the dry weather . He stated tha t there seems to be
a mentality that ther e are no rules because they live i n the County,
wh i ch is not true , there are rules .
Ms. Bailey of 1200 West Republican received c l ari fica tion on what is
meant by the word incorporated being considered a part of Jacksonville.
13
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 5 , 2010
7:00 P .M. -9 :50 P.M .
Ms. Danielle Shafer of 22 Woodland stated t h at she moved into the City
from the County because she enjoys having the emergency services close,
adding that she likes having all the benefi t s of living inside t he City
limits. She related that she attended tonight 's meeting to gain an
understanding of any negatives, saying that she would rather pay more in
taxes to better the infrastructure. She then stated that she is against
the urban sprawl development that has taken place. She then noted that
while everyone has spoken about the flooding issues, by annexing they
would get help because they will be part of the infrastructure
development of Jacksonville .
Mr . Keith Pluskett of 5320 Cypress Dr i ve issued further complaints for
the flooding saying that while he chose to be a part of the City he fee l s
he should move back to Cabot because of the flooding on Cypress Drive .
Mr. Raymond Taylor owner of the business All American Etc. on Taneyvil l e
Road stated that he has lived in Jacksonville approximately 40 years,
questioning the addressing of the area . He stated that h is address is
Cabot and he does not understand that .
City Attorney Bamburg clarified that mailing addresses listed in Cabot
are set by the Federal Post Office, not by Jacksonville, Cabot, or the
County. He stated that the mailing address is not the question .
Mayor Fletcher noted that there are people in Lon oke with Jacksonville
mailing addresses, reiterating that this is a postal issue and is not
controlled by the cities.
Alderman Howard noted that people in Gravel Ridge have a Jacksonvi l le
mailing address even though they were recently annexed into Sherwood,
they still have a Jacksonville address .
Ms . Regina Wesley of Carrington Road related that she pays taxes i n
Cabot , saying that her front yard is Lonoke and her back yard is Pulaski
County .
Director of Administration Jim Durham noted that the boundary in that
area stops at the County line . He further clarified t ha t she would not
be a part of this annexation .
Mr . Christopher Malone of 5315 Pridmore Road asked for clarification
regarding the setting of boundary lines .
Mayor Fletcher stated that the bounda ry
serviceable area for Jacksonville. He stated
solely about money, reiterating that they
growth corridor for the City.
lines were chosen as a
that the annexation is not
are trying to establish a
Mr . Malone insisted that the boundary lines were intentiona lly drawn to
exclude Madu.
14
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 5 , 2010
7:00 P .M. -9 :50 P.M.
Mr. Carl ton Crosse of 917 Clifton Cove related that the street is a
private road which is maintained by the residents, questioning i f t he
Ro a d wou ld become a City street and be maintained by the City .
City Engineer Wh isker stated that while he h as n ot spoken with Mr .
Sherman Smith rega rding streets 1 generally streets are private because
e asements were not offer ed. He stated that he would h ave to r evi ew the
County 's records t o determine the particulars of that s treet b e ing a
private street . He s tated that "we have not had that open dis cussion yet
but t he Ci ty is willing to do that."
Mr . Crosse stated that he felt the City might be interested in developing
that street through t o Carrington Road . He stated that the re sidents
like their privacy and do not mind paying fo r ma i nte nan ce of t he road .
He then questioned what other Ci ty services t hey would receive .
Mayor Fletcher stated that t he y are finding locations for substations so
tha t the City can p rov ide timely response service to a l l of that area.
He explain e d t h at until there is a Coffelt Interchange, emergency
vehicles will have to go up to Hwy . 5 to cr os s over 1 whi ch is wh y the
City i s looking further north to locate a subs ta t ion .
City Engineer Whisker offered that the a l ternative would be that
emergency vehicles wou ld come from Station 3 around Vande nburg and t hen
head north .
City Attorney Bamburg then answered t hat if the annex ation were to pass
the General Election , the annexat ion would take effect within 30 days of
the Election; during tha t time the Election Commission would certify and
publish the results .
Discussion ensued regarding c ircumstances for North Metro Medical Center
formerly known as Rebsamen Hospital and future possibil i ties regarding
its growth and comm un ity ne e ds .
Mayor Fletcher then answered that r egarding the street comment; if the
residents want the City to take over maintenance of the street , they
would have to dedicate the street to the City otherwi se they could keep
i t as a private dr i ve .
Ms . Vi rgi nia Taylor of 6311 Old Hwy . 67 questioned i f t h e Cit y was
planni ng to bring more amenities to the City and if ann exed , would the
newly anne x ed area have separate a l derman representation . She s tat ed t ha t
they would want their ow n Ward and their own Aldermen .
Mayor F letcher stated t hat t he City would have to wait f or the Census
that would be certified in April to consi d er the population change a nd
any sh i fts . He stated that i f this area is annexed it becomes a part of
the Ci ty a nd the adjoining Wards would automatically become the ir War ds .
15
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 5, 2010
7 :00 P.M. -9:50 P.M .
He pointed out that the area east of the Interstate would become part of
Ward 1 and the area west of the Interstate would become part of War d 5 .
He stated that as far as adding amenities, we are developing different
things for the City and are excited about the various elements that have
come to the City. He n oted that the Memp his Flea Market h as extended
their contract for an additional five months and are looking for a longer
term l ease because they want to start having gun s hows, boat shows and
electronics. He stated his hope is it will develop into a mini expo
center . He related that if the State Fair is moved to Jacksonville, it
would be second only to the Little Rock Air Force Base regarding economic
impact for all of Central Arkansas . He stated that the City has hired an
economic developer who is working with the City, and there are additional
family restaurants and retail establishments that are looking a t
Jacksonville. He added that he is also hopeful that J acksonville will
have its own school district very shortly . He stated t hat Jacksonville
is set f or an explosion of opportunities and growth is important to that.
Mr. Terry Weatherford of 5837 Pridmore Road questioned why the proposed
annexation area does no t extend to the Lonoke County line on the north .
He stated that he also feels the map should be squared up more , also
questioning who would be their representatives on City Council .
Mayo r Fletcher related that Aldermen Elliott and Smith would be the
representatives for the annexation west of the Interstate .
Mr . Weatherford then expressed he did not feel that Jacksonville having
its own s chool district would cure all of J ac ksonv il le 's problems
overnight . He stated that there would be a lot that needs to happen
before that situation improves.
Mayor Fletcher stated that it is part o f ta k ing steps in the right
direction .
Mr . Pete Sisson stated that he owns 40 acres at the corner of Taneyville
and Maddox Road, saying that eight years ago he did not feel that the
Planning Commission had taken their wishes into cons i deration when the
AICUZ study was conducted . He then announced t h at he has 40 acres for
sale for $400, 000 .00 . He then stated that the annexation would not
persuade the Pulaski County School District or the Federal Judge to
release Jacksonville for a special school district . He added that it
would take years before that happens.
Ms . Janice Lewis of 5833 Hawkins Loop stated h er understanding that the
residents will not be offered water and wastewater .
Mayor Fletcher agreed that it is not in the immediate f uture .
Ms . Lewis related that Mayor Fletcher had quoted a statute supporting the
City 's reason for annexation, questioning which one Jacksonvil l e is
using.
16
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEE TING
AUGUST 5 , 2010
7 :00 P .M. -9 :50 P.M .
Ma yor Fletcher read "furnis h in g the abode for a densely settled community
or represents the actual growth of a municipality beyond its legal
boundary."
Ms . Lewis noted that the area is not densely populated and the p ote nt ia l
growth is i n the flood plain, adding that it is n o t feasi ble. She added
that the ir freedoms are being restri cted, adding that she wants everyone
t o understand that . She noted restr ic tions rega rding animals and the
current Animal Control Ordinance . She stated that she feels that the
Statute that is being stated to support the annex ation can be challenged
in court . She then remarked that Jacksonville vot ers outnumber the
County resid ents 5 to l.
City Attorney Bamburg cla rified tha t the pa r t of the Statut e t hat refers
to densely populated or settled area is speaking t o the City itself as it
ex i sts no w and growing i n t o the natural boundary or the natural growth
pattern of a c ity .
Ms. Lewis pointed out that a lot of the area t h at the City i s proposing
to annex cannot be built on , n ot ing the problems with Oak Ridge Ranch
Subdivision. She sta ted that she feels the public needs to understand
that a l ot of this land has no reason to be in the City limits . She
added that she does not understand why t h e boundary l ines were c h osen as
the y were and s h e is aware th a t t he y can be redrawn.
Mayor Fletcher stated that people h ave to understand that rules are a l so
for protection . He cited an e x ample of a resident that compl ained about
situations in t h e County that offered little protection. He stated t hat
rules are not for punishment .
Ms . Lewis qu estioned if Mayor Fletcher f el t that the ir fire and police
protection is inade quate .
Mayor Fletcher stat ed that what he is advocating is that it could be
be tter .
I n response to a que stion from a resident who did not offer h is name or
address, Mayor Fletcher re sponded tha t in two week s there woul d b e an
ordi nance be for e the City Council for t heir conside ratio n r egardi ng
whether the an nexa t i on would be placed o n the November ballot . He
assured the audience that it i s not a waste of t h ei r time and all
considerations wou l d b e measured . He s t ated that he believes the City
has shown in good faith that they want to a ddres s the issues and conce rns
of the residents. He added that he does believe there will be an
o rdinance that will not compromise their way of life , a l so providing a
higher qua li ty of life and b etter service s that will actual l y b e cheaper,
wh i le it p r ovides growth for Jacksonvil l e . He agreed that the bou n dar ies
could be changed if someone wanted to add additional lands .
17
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 5 , 2010
7 :00 P .M. -9:50 P.M .
Alderman Sansing responded that he would definitely take into account the
attitudes and blatant hostility of the residents regarding his vote to
annex or not. He added that it will ma k e a strong influence with him ,
adding that the question is would he vote for an ordinance that he feels
will help the City and the County citizens or be spiteful and not vote
for the ordinance because many of the citizens have insulted the
integ rity of the City Council and t he Mayo r . We truly are considering
what is best for the ci tizens of Jacksonv i lle and the citizens of the
County. He related with all that has been said it will make a n impression
o n his vote .
Alderma n Ray stated that he represents east Pulaski Co unty, explaining
that he has met with the res iden ts east of Valentine Road and they have
expressed a desire to be annexed into the City of Jacksonvil le . He
related there is already an ordinance that states the Fire Department
services the area and a sewer system , as well as gas and water utilities.
He noted that by annexing this area it would n ot require additional
police officers . He said that the annexation would be from the existing
City limits on east Valentine Road to ~ mi les pa st the Church . He asked
the City Council to consider that annexat io n.
Alderman Elliott concurred that all information will be taken into
considera tion, adding t hat he feels there will have to be some
conces sions in order for him to consider it as far as protection of
rights and what can be done on their properties.
Alderman Smith noted it had been mentioned that just because the Mayor is
he r e now i t could change in a few years, adding that Mayor Fletcher has
already explained that an ordinance would be written to guarantee
considerations of the Coun t y residents . He added that the City Council
understands these residents have acreage, which does not fit existing
ordinances. He stated that there seems to be some mistrust, adding that
the City Council is only trying to see that Jacksonville is the most
successful city it can be and hopefully they will be a part of that
success .
Mr. Burket t spoke to the citizens in the audience saying that while he is
not in the annexation area, he moved o ut of the City twenty six years ago
and does not want to be annexed in the future into t he City.
Mr . Sonny Ta ylo r raised the issue of the number of voters in the City
opposed to the number of County residents . He advocated that the Ci t y
Counc il should listen to the residents o f the County, adding that the
r esidents do not want to be told what they can do on the ir land. He
stated that he feels certain that some of the residents wi l l be thinking
of running for Alderman . He added that he would be interested in the
discussion at the next City Council meeting .
18
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 5, 2010
7 :00 P.M . -9:50 P .M.
City Engineer Whisker answered a ques tion regarding the residents who are
currently on North Pulaski Water , relating that he has not spoken with
North Pulaski Water yet but added that his hope would be that garbage
rate s could be billed on the North Pulaski Water bill. He then answered
that he is unaware if North Pulaski Water rates change fo r inside or
outside the City limits . He then clarified that the garbage collection
is billed through water bills.
Mayor Fletcher , with no one offering to speak at this time , closed the
public hearing at approximately 9 :50 p.m .
APPOINTMENT(S):
ANNOUNCEMENT ( S) :
ADJOURNMENT : Without objection, Mayor Fletcher adjourned the meetin g at
approximately 9 :50 p .m . MOTION CARRIED .
Respectfully,
19
City Council Of Jacksonville , Arkansas
AGENDA
1 . OPENING PRAYER:
2. ROLL CALL :
3 . PRESENTATION OF
MINUTES :
4 . APPROVALS AND/OR
CORRECTION OF MINUTES:
5 . CONSENT AGENDA:
Police Department:
Fire Department:
6 . WATER DEPARTMENT:
Regular City Council Meeting
August 19, 2010 7 :00 p .m.
Regular City Counci l Meeting
August 5 , 2010
Regular City Counci l Meeting
July 15, 2010
Regular Monthly Report/July
Police Chief Gary Sipes
Regular Monthly Report/July
Fire Chief John Vanderhoof
7 . WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10 . STREET DEPARTMENT:
11. SANITATION DEPARTMENT:
12. PARKS & REC . DEPT:
13 . PLANNING COMMISSION :
14. GENERAL:
Request to Accept Bid: Mobile
Data/Incident Routing
(Mayor Fletcher)
a . Recognition of Pinewood Student
DARE essay contest winner
(Mayor Fletcher)
b . Mr. Bobby Roberts of CALS
to introduce new librarian at
Ni xon Library (Mayor Fletcher)
c . CITY AUDIT of the 2009 CAFR
presented by Mr. Gerald Clark
(Mayor Fletcher)
(available at meeting )
~ity Council AGENDA continued:
August 19, 2010
14. GENERAL continued: d.
15. APPOINTMENTS:
-----16 . ANNOUNCEMENTS:
ADJOURNMENT
ORDINANCE 1406 (#11-2010)
Submitting to the voters of the
City of Jacksonville and other
affected persons , the question of
annexation of certain contiguous
territories (Mayor Fletcher)
PARKS & RECREATION COMMISSION
Reappointment of Ronnie Higgins for a
term to expire 5/09/2015
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 19, 2010
7 :00 P .M. -7:51 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DR I VE
The City Council of the City of Jacksonville, Arkansas met in regular
session on August 19, 2010 at the regular meeting place of the Council.
Alderman Howard delivered the invocation and Mayor Fletcher led a
standing audience in the "Pledge of Allegianceu to the flag .
ROLL CALL : Aldermen: Elliott, Smith , McCleary , Sansing, Ray , Rinker,
Stroud, Twitty, and Howard answered roll call. Mayor Fletcher also
answered ROLL CALL declaring a quorum . PRESEN T NI NE (9), ABSEN T (1).
Others present for the meeting were : Director of Administration J im
Durham, Finance Director Paul Mushrush , City Engineer Jay Whisker, Public
Works Director Jim Oakley, CDBG Director Theresa Watson, Police Chief
Gary Sipes , Fire Chief John Vanderhoof, Human Resource Direct or Jill
Ross , Director of Information Technology Barbara Danie l, Parks and
Recreation Director Kristen Griggs , Water Department Superintendent Mike
Simpson, Mrs. Glenda Fletcher, Mrs. Mar i e Fletcher, Mrs. Tammy Bourd o,
Mrs. Helen Stroud , Mr . Rizelle Aaron , Mrs . Addie Gibson , Mr . Jim Moore ,
Mr. Larry Smith, Mrs. Mary Twitty, Mr. Mike Traylor , Mr. Tommy Dupre e ,
Mr. Gerald Clark , interested citizens, and members of the press.
PRESENTATION OF MINUTES :
Mayor Fletcher presented the minutes of the regular City Council mee t ing
of August 5, 2 0 10 for approval and/or correction at the next reg ul arly
scheduled Ci ty Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES :
Alderman Smith moved , seconded by Alderman Howard that the minutes of the
regular City Council meeting of 15 July 2010 be APPROVED . MOTION CARRIED.
CONSENT AGENDA: REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Al derman Elliott moved, seconded by Alderman Ray to approve the Regular
Monthly Report for July 2010 regarding annua l cri me statistical
comparisons.
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Elliott moved, seconded by Alderman Ray to approve the Regula r
Monthly Report for J uly 2010, which reflects a fire loss of $20,000.00 and
a savings total of $40,000 .00.
ROLL CALL : Aldermen: Elliott , Smith, McCleary , Ray , Rinker, Stroud ,
Twitty , and Howard voted AYE . MOTION CARRIED .
WATER DEPARTMENT :
WASTEWATER DEPARTMENT :
FIRE DEPARTMENT : Request to Accept Bid Mobile Data/Incident Routing
Chief Vande r hoof stated that the Mob i le Data/Incident Routing would
computerize the fire trucks . He explained that it would provide mapp i ng
1
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 19 , 2010
7:00 P.M. -7:51 P.M.
and routing as well as all emergency vehicles being routed to the scene
and locate area fire hydrants . He relat ed that this would mod erni ze the
Department 's emergency respo ns e . He then answered that the bid is a
budgeted item .
Alderman Ray moved , seconded by Alderman Howard to accept the bid from
OptiMetrics in the amount of $27 ,475 .00. MOTION CARRIED .
Mayor F letcher noted that funds would be drawn from the Equipme nt Fund .
POLICE DEPARTMENT:
STREET DEPARTMENT:
SANITATION DEPARTMENT:
PARKS & RECREATION:
PLANNING COMMISSION :
GENERAL: a. Recognition of Pinewood Elementary Student DARE essay
contest winner
Police Officer Dona ld Bredenberg introduced 6th grade Pinewood student
Caleb Kelley . He e xpl ained that Caleb Kelley won the Pi newoo d essay
contest and h is essay wa s submitted to the S tate , where h e won as the
Arkansas State essay winner .
Mrs. Kelley int roduced her oldest son, Jalin Kelle y , who received the
National Achievement Recognit i on f or his efforts in math . She explained
that he received the award as a 7th grade Algebra One student, addi ng
that b ecause of tha t awa r d , her son was able to app l y for a co l lege
schola rship .
b. Mr. Bobby Roberts of CALS to introduce new librarian at Nixon Library
Mr . Rober ts than k ed the City for its support of the Library, noting that
circulation is up 41% since moving fr om the old building, attendance is
up 16 %, comput e r u se has increased 37%, meeting room use is up 1 90% and
the attendance of events has increased 390%. He stated that the real
heart of the Library is the peop le who use and work in the Library,
saying that he is delighted t hat Ms . Cindy Powell , who was the acting
manager of the Library , has been appointed as manager . He noted that
they are con side ring extendi ng the hour s of the Library . He reiterated
his appreciation of the support of the City Council .
Ms . Cindy Powell expressed her apprec iation for the opportuni t y of being
chosen, inviting everyone to come to the Library . She then expressed her
appreciation fo r the new building and expanded serv i ces.
Mayor Fletch er expressed the City's pride, saying that the Library is a n
anchor for the downtown area . He stated tha t the City will b e gin a
project in October to revital iz e the Ma in Street area .
2
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 19 , 2 01 0
7 :00 P.M . - 7 :51 P.M .
c . City Audit of the 2009 CAFR presented by Mr. Gerald Clark
Mr . Clark presented the City's 2009 Comprehensive Annual Financial Report
conta i ning the 2009 financ ia l statements and audit r e port. Following is
Mr. Clark's report to the City Council :
The Comprehensive Annual Financial Repo rt (CAFR) presents a compreh ensive
and detailed picture of the City 's fi nanci a l t ransactions during the 2009
calendar year and the financial condition of the various funds as of
December 31, 2 009 . Information contained in this report was prepared in
accordance with gu i delines set for th by the Governme nt Fina n ce Officers
Association ( GFOA) . The CAFR is intended to provide a clear l y
articulated, user-friend ly report ing of the City 's financial affairs.
Report Format
Sec tion I , t he I ntroductory Sect ion, contains a financial overview, a
discussion of the City's economy , and o rganization charts fo r the Ci ty .
Section II , the Financial Sect i on , contains the audi tor's rep ort,
Management's Discussion and Anal ysis (MD&A) of the financial statements ,
audited basic financial statements and notes thereto, and the unde rlying
combining and individual fund financial statements and support ing
schedules .
Section III , the Statistical Section, sets forth selected unaudited
economic, financial trend, and demographic information for the Ci ty on a
multi -year basis .
The City was awarde d the Certi fi cate of Achievement for Excellence in
Financial Reporting by the Government Finance Of f icers Association for
it s 2008 repor t. The City has been awarded this honor for 12 consecutive
years (199 7-20 08) and it is considered t h e highest form of re cogn i tion i n
governmental accoun t ing and financia l reporting . Its attainment
represents a significant accomplishment by a City a nd its management .
Thi s year 's report has be en submitted for considerat ion for the award .
An award-winning CAFR shows dedication to fisca l responsibility and
outstanding financial management and reporting. It promotes improved
public finance and can increase the City's credit ra ting a s it presents
additional technical info rm ation not found in a standard financia l
repo rting package.
Management 's Representations
This repor t consists o f management's representat ions concerning the
finances of the City . Consequently, management assumes full
responsibility for completeness and reliabili ty of all information
presented. To provide a rea sonable basis fo r making these
representations, Ci ty mana gement has established a comprehensive internal
control framework designed both to prot ect City assets from loss, theft ,
or misuse and to compile su ff icient reliable information for the
preparation of the City 's financ ial statements in conformity with GAAP.
3
CITY OF JAC KSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 19 , 2010
7 :00 P .M. -7 :51 P.M .
The City 's management has asserted that ,
and be lief, th i s financ i al r epo r t is
material respects .
to the best of their knowledge
comp lete and reliable in all
Independent Audit
The goal of our audit was t o provide reasonable assurance that the
financia l statements of the Ci ty for the year ended December 31, 2009,
are free of material misstatement. The audit involved examining, on a
test basis, evidence supporting the amounts a nd disclosures l n the
f i nancial statements, assessing the accounting principles used and
significant estimates made by management , and evaluating the overa ll
fi n ancial statement presentation. Based upon our audit, we have rendered
an unqualified opinion on the City 's financial statements for the year
ended Decemb er 31 , 2009. The audi t report is present ed as the first
component of the financial sect ion of the report.
Professiona l standards gov erning S i ngle Audit engagements require us as
auditors to report not on l y on the fair presentation of the financial
stat eme n ts, but a lso t o r e port on the government 's internal contro l s and
compliance with legal require ments, with s pecial emphas i s o n i nternal
controls and legal r equ irements involving the admin i stration of federa l
grant awards. We have done so and these reports are contained in the
Single Audit Section of the report .
No Material Weaknesses
The audit disclosed no s i gnificant
relation to the City 's internal
compliance with the requirements
grants , including those applicable
Management Letter
def i ciencies or material weaknes ses in
control over financial reporting and
of laws, regulations, contracts and
to Federa l award programs .
We have issued a formal manage ment letter, included wi th the annua l
report , which is a customary by -product of t he audit process and is
intended to provide manageme n t wi t h sugges t ions and guidance in t h e
ongoing effort to improve internal controls. Although the items noted in
the letter do not i nvolve material f inancial issues, management has
agreed that improv ed controls are warranted and has set about to
implement the recommendations .
Following are some f inancial highlights of the 2009 report :
You will find the first f i nancial statement in the CAFR on pages 24-25 to
be the "Statement of Net Assets ." This is essentially the City's Balance
Sheet, on the accrual basis of accounting. We 're pleased to report t he
City 's balance sheet remained relatively strong at the end of 2009 as
total assets of t he City exceeded tota l liabili ties by approximately
$52.7 million ($52,736,298).
4
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 19, 2010
7:00 P.M. -7 :51 P.M.
The amount by which assets exceed liabilities is referred to as "Net
Assets". Net assets essentially are composed of three components : the
largest of which, fo r the City , is it 's inves tment in capital assets such
as land , buildi ngs, infrastructure, and machinery and equipment, -this
amount was $32 .7 mi l lion ($32 ,7 35 ,694) or 62 % of tota l net assets. These
capital assets are used to provide services to citizens : and, as a
result, they are not available for future spending since capi tal assets
cannot be used to liquidate liabilities.
An additional po rt ion of the City 's net assets ar e
restrictions as to how they may be used . At the end of
restricted net assets totaled $4.3 mil l ion ($4,381 ,589) or
net assets .
subject to
2009 these
8% of total
The remaining balance, approximately $15.6 million ($15,619 ,015) is
cons i dered unrestrict ed net assets and may b e used to meet the City 's
ongoing obligations to its citizens and creditors .
Summary Statement of Net Assets -December 31, 2009 and 2008
Net Asset s
Current and other assets
Capital assets
Total assets
Long-term liab ili ties outstanding
Other Liabilities
Total liabilities
Net Asse ts:
Invested in capital asset s
net of related debt
Restricted
Unres trict ed
To tal Net Assets
Governmental Activit ies
$
2008
25 ,035,296
31' 144,504
56 ,179,800
3,2 13,67 1
2,101,783
5,315,454
28.763 ,585
5.506,038
16.594.722
$ 50,864,345
s
2009
22,355 ,949
34,401,863
56,757,813
3,107 ,752
I ,971 ,463
5,079,215
32 , t45,339
4,381,589
15,151,670
$ 5 I ,678,598
Bus iness-type Activit ies
2008 2009 2008
s 1,444,415 $ 576,359 $ 26,479,711
739,316 590,355 31,883,820
2,183,732 1,166,7 12 58 ,363,531
I 5,716 6,966 3,229,387
133,859 102,046 2,235 ,642
149,575 109,012 5,465 .029
739,3 16 590,355 29,502,90 1
5,506,038
1,294,837 467,345 17,889,559
$ 2,034,153 $ 1,057,700 $ 52,898,498
Total
$
2009
22 ,932,308
34,992 ,218
57 ,924,526
3,1 14,718
2,073 ,509
5,188,227
32 ,735 ,694
4,38 1,589
15 ,619,0 15
$ 52,736,298
The second financial statement in the CAFR i s the Statement of Activities
shown on pages 26 -27. This statement is essentially the City's Income
Statement for the year on an accrua l basis . Overal l , the City 's net
assets decreased by approximately $162,000 ($162 ,2 00) in 2009. Net
assets of the governmental activities increased by approximately $814,000
($814 ,253) in 2009 , which was a 2% i nc reas e over beginning net asset s .
This was offset by a decrease in the net assets of the City's business -
type activities (ess entia l ly Sanitation Services and Eme r gency Med i ca l
Services), which decreased by $976,000 ($976,453) in 2009.
5
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 19 , 20 1 0
7 :00 P .M. -7 :51 P.M .
Summary Statement of Changes 1n Net Assets -December 31, 2009 and 2008
Chan es in Net Assets
Govern mental Activities Business-type Activities Total
Revenues: 2008 2009 2008 2009 2008 2009
Program ravenues:
Charges for services 1,593,172 1,7 13,058 1,955,58 1 $ 1,900,200 s 3,548,753 $ 3,613,258
Operating grants and contributions 3,839,457 3,6 84,503 12,000 12,000 3,851,457 3,696,503
Capital grants and contributions 317,671 5 12.854 93.676 411,347 512,854
5,750 ,3 00 5,910,415 2,06 1,257
General revenues:
1,912,200 7,811,557 7,822,615
Propcny taxes 755,482 71 1,289 755,482 711,289
Sales taxes 13 ,660,175 13,170,622 13,660,175 13,170,622
Franchise tax es 1,144.223 1,131 ,386 1,144 ,2 23 1,131,386
Investment earnings 648,896 247 ,304 14 ,3 19 7,793 663,215 255,097
Grants and contributions not
restricted to specific pro1;rams 516,721 51 1,033 516,72 1 511,033
Gain!(loss) on sales of capital assets 41,316 365,197 41,316 365,197
Other
Transfers (55 1,226) (400,000) 551,226 400,000 0
Total genera l revenues 16,2 15 ,587 15,736 ,831 565,545 407,793 16,781,132 16,1 44,624
Total revenue s 21,965,887 21 ,647,246 2,626,802 2,319,993 24,592,689 23,96 7,239
Expenses:
General government 7,642,477 2,803.8 10 7,642,477 2,803,8 10
Pub lic works 2,487 ,309 3,084,831 2,487,309 3,084,831
Parks and recreation services 2,586 ,95 4 2,688,917 2,586 ,954 2,688,9 17
Public safety 11 ,218,600 11,722,627 11,218,600 11,722,627
Housing and neighborhood programs 361,111 433,766 361,111 433,766
Interest expense on long-term debt 104,386 99,042 104 ,386 99,042
San itation services 1,574 ,915 1,579,466 1,574 ,915 1,579,466
Emergency medica l services 888,257 1,716,980 888 ,257 1,716,980
Total expenses 24,400,837 20,832,993 2,463,172 3,296,446 26,864 ,009 24 ,129,439
Changes in net assets (2,434,950) 814,253 163,630 (976,453) (2,271,320) (162 ,200)
Net Assets Beginning of Year 53,299,294 50,864,345 1,870,523 2,034,153 55,169,8 17 52 ,898 ,498
Net Assets. End or Year s 50 ,864 ,345 s 51.678,598 s 2,034 ,153 s 1,0 57,700 $ 52.898,498 $ 52,736,298
On a modi fied accrual basis of accounting, the City 's total 2009 revenues
were $21 .6 million ($21,614,01 6) and total expenditures were $23 .5
mil lion ($23 , 57 7, 813) Sales tax revenues the City largest revenue
source accounted for 61% or $13 .1 million ($13 ,149 ,636 ) of tota l
revenues . However 2009 sales tax revenues as compared to 2008 were down
approximately $500, 000 , or 3 . 6%. State tax turnbacks and other
intergovernmental r evenue s we re $4 .1 million ($4, 102, 067) in 2009 (down
4. 9% from 2008) o r 19% of total revenues; and uti li ty franchise taxes
were $1 .1 million ($1 ,131,386 ) or 5% of total revenues.
6
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 19 , 2010
7 :00 P .M. - 7 :51 P .M.
Summary Statement of Revenues & Expenditures -Governmental Funds
Other
Revenues
Property taxes
Sales taxes
Licenses and permits
Intergovernmental
Charges for serv1ce s
Fines and fees
Ulll1t y franchise taxes
Investment •ncome
MISCellaneous
Total revenues
Expendit ures
General government
Genera l government and administrat ion
City council
Mayor
C1ty clerk
Cityattomey
District court
Director of adm inistrat ion
Finance
Human resources
Fleet services
Community programs
Total general government
Public works
Public works coordinator
Engineering
Code enforcement
Streets and drainage
Total public works
Parks and recreation services
Police
F'!l'9
Emergency communication serv1ces
Animal control
Housmg and neighborhood programs
Debt Service
Pnncipal
Interest
Agent fees
Total expenditures
General
s 483,107 $
20,986
130,663
1 ,571 ,683
731,583
561 ,429
1,131,386
30,632
151,767
4,813,236.10
431 ,154
118,583
196,910
145,558
144,010
309,205
280,331
502,366
229,936
142,185
212,428
2.712,666
84,219
238,113
202,050
524,382
2,506.559
6,462,897
4,444,935
729,572
285,653
17 ,666,664
Street
1,772 ,851
38,200
70,771
1 881,822
2.167,203
2,167,203
2,167.203
$
Sales
Tax
13,149,636
1,256
13,150,892
$
Sp ecial
Pro j ect s
92,653
171 .549
414,043
678,245
587,929
587,929
98,948
98,948
580,936
1 ,001,451
190,566
2,459,830
$
Governmental
Funds
234,685
664,880
187,703
5,667
36,887
1 ,129.821
492,173
492,173
114,582
1,937
19,961
429,597
125,000
100,616
250
1,284,116
$
Total
717,792
13,170,622
130,663
4,102,067
919 ,286
561.429
1 ,131 ,386
247,304
673 ,468
21,654 .016
1,019,083
118,583
196,910
145,558
144,010
309,205
280,331
502 ,366
229,936
142,185
704 ,601
3.792,768
84,219
238,113
202,050
2,266,151
2 ,790,533
3.087.495
7,578,930
4,637,438
749,533
285,653
429,597
125,000
100.616
250
23,577,813
Finally, looking at the City's General Fund-at December 31, 2009, the General
Fund reported a fund balance of $3 .6 million ($3,571,855), an increase of
$19,000 for the year . General Fund revenues were $515,000 unde r budgeted
revenues for the year, while General Fund e xpend itures were $1 .2 mi l lion under
budgeted expenditures for 2009. Of the General Fund's fund balance of $3 .6
million at year-end, $3 .5 million ($3,503,551) was unreserved and undesignated.
This amount represents 20% of 2009 actual General Fund exp enditures and 18% of
2010 budgeted expenditures . As a general policy, the City's minimum target at
the end of a fiscal year for the fund balance of the General Fund is 60 days
expenditures based on the most recent comp le ted year and, at the end of 2 0 09,
the balance on hand met this target.
7
This minimum level of
cyc l ical nature o f cash
a fisca l emergency .
fund balan ce
flow and also ,
CI TY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 19 , 2010
7 :00 P .M. - 7 :51 P.M.
is required due to the
the n eed for liquidity
sometimes
in case o f
Budgetary Comparison Schedule-General Fund -December 31, 2009
Va riance with
Final Budget
Origin al Fin al Positi ve
Buctset Buctset Actua l !Ne2 atlv el
Reve nues
Properly taxes $ 446,000 $ 445,000 $ 483,107 $ 37,107
Sales taxes 18 ,800 18 ,800 20,986 2,186
licenses and pe rmits 144,850 144,850 130,653 (14,187)
Intergovernmen tal 2,087,575 2 ,087,575 1,571,683 (51 5,892 )
Charges for services 67 5,1 00 675,100 731 ,583 55.483
Fines and fees 588,059 588,059 551 ,429 (26,630)
U t ility franchise ta xes 1,1 14,705 1,114,705 1,131 ,3 86 16,681
Investment income 110,000 110,000 30,632 (79,368)
Miscellaneous 142,300 142 ,300 151,767 9,467
Total revenues 5,328,389 5,328,389 4,813,236 !5 15,153!
Expen dit ures
General governme nt
General admini stration 785,546 785,546 431 ,154 354,392
City council 118,623 118,623 118,583 40
Mayor 178,523 178,523 196,910 (18,387)
City clerk 133,840 133,840 145,558 (11,7 18)
City attorney 140,130 140,130 144,01 0 (3,880)
District court 362,977 362,977 309,205 53,772
Director of administra tion 288,188 288,188 280,331 7,857
Finance 537,1 54 537.154 502,366 34.788
Human resources 215,440 215,440 229,936 (14,496)
Fleet services 174,361 174,351 142,185 32,176
Community programs 213 ,194 213,194 212,428 766
Total general government 3,147,976 3,147,976 2,712.666 435,310
Public works
Public works coordinator 84 ,608 84,608 84,219 389
Engineering 270,541 270,641 238,113 32,528
Code enforcement 261,380 261,380 202,050 59,330
Total public wo rks 616,629 616,629 524,382 92,247
Parks and recreation service s 2,627,219 2,627 ,219 2,506,559 120.660
Police 6,652,932 6,652,932 6,462,897 190,035
Ftre 4,795,671 4,795,571 4,444,935 350.736
Emergency commu nication services 719,494 719,494 729,572 (10,078)
Animal control 328,991 328,991 285,653 43.338
Total expendit ures 18,888,911 18,888,911 17,665,664 1,222.248
Excess (Deficiency) of Revenues
Over Exp en d itures (13,550,522) (13,560,522) (12,853,428) 707,095
Other Financi ng Sources (Uses)
Transfers in 13,287,350 13,287,350 13,272,559 (14,781)
Transfers out !400,000! !400,000) !400,000)
Total other finanong sources (uses) 12,887,350 12 ,887,350 12,872,559 (14,781!
Net C han ge In Fund Ba la nces (673,172) (673,1 72) 19,141 692,314
Fund Balances, Beg inni ng of Y ea r 3,552,714 3,552,714 3,552,714
Fu nd B alances, End o f Yea r s 2,879,542 2,879,542 3,571 ,855 s 692,314
8
Conclusion
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 19 , 2010
7:00 P.M . -7:51 P .M.
To conclude -I would point out that despite challenging economic times
affecting many cities in Arkansas and across the United States ,
Jacksonville remains relatively well-pos itioned financially, with a
balanced budget, uncommitted reserve balances in excess of $7 million at
the end 2009, and very minimal debt. This refl ects the cumulative effect
of cost savi ngs and process improvements that have been put in place not
only in 2009, but also in prior years and we commend the City 's
leadership for being fiscal l y responsib l e.
The preparation of this report would not h a ve been possible without the
efficient and committed services of key staff in the City's Finance
Department under the leadership of Finance Director Paul Mushrush and
Assistant F inance Director Cheryl Erkel. I would also like to express
our appreciation to all City staff whose dedicated efforts resulted in a
timely and successful completion of this year 's report .
Finally , we want to express our appreciation once again to the City and
the Council for allowing us the opportunity to serve as the City 's
auditors. We value our business relationship with the City of
Jacksonv i lle .
Alderman Smith moved, seconded by Alderman Stroud to accept the 2009 CAFR
audit presented by Mr . Gerald Clark . MOTION CARRIED .
d . ORDINANCE 1406 (#1 1 -2010)
AN ORDINANCE SUBMITTING TO THE VOTERS OF THE CITY OF JACKSONVILLE,
ARKANSAS, AND OTHER AFFECTED PERSONS , THE QUESTION OF ANNEXATION TO THE
CITY OF JACKSONVILLE , ARKANSAS , CERTAIN CONTIGUOUS TERRITORIES ; DECLARING
AN EMERGENCY ; AND, FOR OTHER PURPOSES.
Alderman Stroud moved , seconded by Alderman Ray to place Ordinance 1406
on FIRST READING.
Chamber of Commerce Board Chairman Jason Wilkinson related that the
miss i on of the Jacksonville Chamber of Commerce is to promote a nd develop
Jacksonville by taking an act ive role in business recruitment and
economic development. He stated that today the Jacksonville Chamber of
Commerce Board of Directors voted to fully support the p r oposed
annexation by the City of Jacksonville for the future sustained and
controlled business and economic development along Hwy . 67 /1 67-business
corr ido r .
Mayor Fle tcher recognized Mr . Richard Roberts as the spokesman for
opposition to the proposed annexation.
Mr. Roberts thanked the City Council for allowing them to make a final
summary opposing the proposed annexation . He analogized the annexation
to a forced marriage of good intent but added that the residents do not
want the annexa tion. He stated that it would not be a successful union.
9
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 19 , 2010
7 :00 P .M. -7 :51 P .M.
He related that they are opposed to the annexation because they prefer
less government intervention, less government cont rol , les s gove rnment
regulation , and less government bureaucracy . He sta ted that many of the
residents live on lands that are not sui table for urban development ;
farmland, agricultural, timberland, swampland, and flood land . He
pointed out that much of the land is very close to the LRAFB flight line,
a base that is vital to our Country 's military defense and to the l ocal
economy in Central Arkansas . He re lated that he fee ls it would be wise
to encourage residents to continue to live on r u ra l acreages . He sta ted
that in twenty or thirty years, the people of Central Arkansas would be
very unhappy, if we encourage or permit "a bunch of Oak Ridge
Subdivisions to dot t his annexed area". He stated that he is aware that
the Oak Ridge Subdivision is a "sore subject" for the City of
Jacksonville. He recapitulated the flooding issues in the Subdivision ,
which he stated are very real and serious, noting that the Subdi vision
was approved by the City of Jacksonville. He stated that a significant
p ortion of the proposed annexation area is simil ar or worse fl ood plain
property. He posed the question of why Jacksonville wou ld want to annex
swamp and flood land. He stated that there are serious envi ronmental
questions invo lved with many Federal regulat ions and oversight of flood
lands and wetlands. He questioned if Jacksonville wou l d really want to
get invo l ved with this "tar baby". He related that he is a ware that the
City has been approached about amending the annexat ion to remo ve some of
the more obvious unsuitable lands . He stated that he would hope that it
i s not too late for compromise and to find common ground. He added t hat
compromise and working out problems together is a great American
tradition. He reminded the City Council of the strong outpouring of
opposition at the August 5 t h meeting, adding i f it would be conceivable
that these peopl e would fund a legal effort to stop or d elay the
annexat ion if approved as is. He proposed the possibility of those
residents mounting an adve rtising campaign against the annexation as is .
He stated tha t he does not fe e l that it would be healthy for Jac ksonville
to find out . He asked that the City Council recons ider or modify the
proposed a nnexation .
Alderman Elliott related that he has spoken with many on both sides of
the issue , adding that he feels everyone has valid concerns . He s tated
that he believes that rural acreage should be handled differently
regarding possible f uture development . He r ela ted that the City Council
should work to protect the rights of the rural landowners so as not t o
affect their way of life . He stated that the City Council needs to make
sure that current property use is grandfathered . He added that rights of
hunting should be protected as well as the right to have horses or cows .
He reminded eve ryone that if the area is annexed, the City Council would
also be representat i ves for the newly annexed people and should be
responsive to their rights and wishes. He supported having ordinances in
place prior to the Election that address these concerns so that the
residents have something in writing.
10
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 19, 2010
7:00 P .M. -7:51 P.M .
Alderman Smith concurred, saying that he understands that these residents
have concerns and i t is recognized that they live in a different
environment . He assured the residents that the City Council would work
with them to ensure their way of life. He related that he and Alderman
Elliott would be their Ward representatives and they stand ready to work
with the residents of the proposed annex area . He re late d that it is not
always easy to sit on th e City Council and make the hard decisions but
they are willing to work with the residents. He agreed that ordinances
need to be put in place to address those concerns.
Alderman Sansing stated that while many people have spoken against the
annexation he does n ot believe that is 100 % of the people 's view . He
read an email excerpt from a County resident who expre ssed support of the
annexation . He noted that it stated some residents were too int imidated
to speak in favor of the annexation. He related that the email offers
fire and police protection as the top reasons they support the
annexation, adding that cont rolled development of the 67/167 corridor is
also important .
Alderman Stroud acknowledge the concerns as presented to the City Council
at the August 5 th meeting, saying that there are ways the Ci ty Council
can address their concerns and not bother their quality of life. He
stated that in five years he feels those same residents will feel that
the annexation was a good thing for them . He stated that the City
Council will address their concerns prior to the Election .
Alderman Ray moved, seconded by Alderman Stroud to call for a question to
the vote.
A member of the audience disrupted protocol for t he ca l l to ques tion .
Mayor Fletcher explained that a call to question ends all discussion as
prescribed by Roberts Rules of Order.
ROLL CALL for
Sansing, Ray,
unanimously.
call to
Rinker,
question : Alderman E l liott,
Stroud, Twitty, and Howard .
Smith, McCleary,
MOTION CARRIED
ROLL CALL to place Ordinance 1406 on FIRST READING: Alderman El liott,
Smith, McCleary, Sansing, Ray, Rinker, Stroud, Twitty, and Howard . MOTION
CARRIED . Whereupon City Attorney Bamburg read the heading of Ord inance
1406 (#11-201 0).
Alderman Stroud moved, seconded by Alderman Ray to accept Ordinance 1 406
on FIRST READING and to suspend the rules and place Ordinance 1406 on
SECOND READING. ROLL CALL: Aldermen Ell iott, Smith, McCleary, Sansing,
Ray, Rinker, Stroud , Twitty, and Howard voted AYE . (0) NAY .
II
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 19, 2010
7 :00 P.M. -7:51 P.M.
Alderman St r oud moved , seconded by Alderman Ray to accept Ordinance 1406
on SECOND READING and further suspend the rules and place Ordinance 1406
on THIRD AND FINAL READING. ROLL CALL : Aldermen Elliot t, Smith,
McCleary , Sansing, Ray , Rinker, Stroud, Twitty, and Ho ward voted AYE. (0)
NA Y .
Al de rman S troud mo ved, seconded by Alderman Ray that Ordinan ce 1406 b e
APPROVED AND ADOPTED .
Al d erman Elliott stated that t he City Counci l would be seeking , in the
spirit of compromi se, good and cons t ructive comments as to what needs to
be worked i nt o the ordinan ces protecting ru r al landowners and what best
addresses their needs and concerns .
ROLL CALL : Aldermen Elliott, Smith , McCleary , Sansing, Ray , Rinker,
Stroud , Twitty, and Howard voted AYE . (0) NAY.
Alderman McCleary moved , seconded by Alderman Smith that the EMERGENC Y
CLAUSE be approved and adopted . ROL L CALL : Aldermen Ell iot t , Sm ith ,
McCleary , San sing, Ray, Rinke r, Stroud, Twitty, and Howard voted AYE. (0)
NAY .
ORDINANCE 1406 (#11-2010) APPROVED AND ADOTPED THIS 15TH DAY OF AUGUST ,
2010.
APPOINTMENT(S): PARKS AND RECREATION COMMISSION
Alderman Howard moved , seconded by Alderman McCleary to approve the
reappointment of Ronnie Higgins for a term to expire 5/09/2015.
ANNOUNCEMENT(S): Mr . Patrick Thomas related his efforts to raise
awareness fo r the Triple Negative Breast Cancer Foundation r egarding a
fundraiser . He explained tha t the "p ink pig" mascot from area bus in ess ,
the Ba r-B-Que Shack, has be en absconded and is being held for a $5,000 .00
ran som , wh i ch will be donated to the Foundation . He stated that th e
mascot has been tracked down to the City Counci l Chambers, but they are a
little short on the ransom . He recognized Ms . Georgia Lewis, a Tripl e
Negative Breast Cancer patient .
Ms. Lewis rel ated t hat whe n she was diagnosed with Tr ip l e Negative Breast
Cancer in February of 2010 she had never heard of Triple Negative Breast
Ca n cer . She expl ained tar geted the rap ies for t he d iseas e , not ing that it
is unresponsive to t h e most eff ect ive treatments for breast cancer . Sh e
stated that this type of cancer is highly aggressive, ha ving a high r a te
of me t astasis to the brain, liver , GI t rac t, and ovaries . She related
that it is more likely to recur in three to five years t han other
subtypes of breast cancer . She explained the need to create awarene s s for
this type o f breast cancer, adding that she is trying to bring awa r eness
to the Jacksonvil le community . She t hanked the City Council for allowing
her to b ring her message before them .
12
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 19 , 2010
7 :00 P .M. -7:51 P.M .
ADJOURNMENT : Without objection , Mayor Fletcher adjourned the meeting at
approximately 9:51p .m. MOTION CARRIED.
Re spectfully ,
k-Trea s urer
13
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
September 2 , 2010 7 :00p.m .
1. OPENING PRAYER:
2 . ROLL CALL:
3 . PRESENTATION OF
MINUTES:
4 . APPROVALS AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
6 . WATER DEPARTMENT:
7 . WASTEWATER DEPARTMENT:
8 . FIRE DEPARTMENT:
9 . POLICE DEPARTMENT:
10 . STREET DEPARTMENT:
11 . SANITATION DEPARTMENT:
,_. 12 . PARKS & REC. DEPT:
13. PLANNING COMMISSION:
14 . GENERAL:
15. APPOINTMENTS :
16. ANNOUNCEMENTS:
ADJOURNMENT
a.
Regular C ity Council Meeting
August 19, 2010
Regular City Council Meeting
August 5, 2010
Request to accept bid for Asbestos
Removal & Demolition
(Mayor Fletcher)
b. UPDATE: Grant Applications
(Mayor Fletcher)
c . Formation of the Proposed
Jacksonville Citizens' Concerns
Committee (Mayor Fletcher)
3rd Annual Reed 's Bridge
Civil War Battle Reenactment
Saturday September 11 1h & 1ih
beg ins at 9 :30a.m .
Pet Angels Adopt-a-than
September 11 1h -11 a.m . to 3 p .m .
Jacksonville Animal Shelter
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 2 , 2010
7 :00 P .M. - 7 :21 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the City of Jacksonvi lle, Arkansas met in regular
session on September 2, 2010 at the regular meeting place of the Counc i l .
Alderman Smith delivered the invocation and Mayor Fletcher led a standing
audience in the "Pledge of Allegiance" to the fla g .
ROLL CALL : Aldermen: Elliott, Smith, McCleary, Sansing, Ray, Rinker,
Ferrell , Stroud , Twitty , and Howard answered roll call. Mayor Fletcher
also answe red ROLL CALL declaring a quorum. PRESENT TEN (10), ABSENT (0).
Others present for the meeting were: Director of Administration Jim
Durham, City Engineer Jay Whisker, CDBG Director Theresa Watson, Fire
Chief John Vanderhoof, Human Resource Director Ji ll Ross, 911 Director
Tabby Hughes, Assistant Finance Director Cheryl Erkel, Director of
Information Technology Barbara Daniel, Parks and Rec reation Director
Kristen Griggs, Mrs. Glenda Fletcher, Mrs. Edith Smith, Mr . Jim Moore ,
Mrs . Mary Twitty, Mrs. Nola Ferrell, Mr . Mike Traylor, Mr. Lyndon
Whitledge, interested citizens, and members of t he press .
PRESENTATION OF MINUT ES :
Mayor Fletcher p r esented the minutes of the regular City Council meeting
of August 15, 2010 for approval and/or correction at the next regularly
scheduled City Coun cil meeting.
APPROVAL AND /OR CORRECTION OF MINUTES :
Alderman Smith moved , seconded by Alderman Sansing that the minutes of
the regular City Council meeting of 5 Au gust 2010 be APPROVED. MOTION
CARRIED.
CONSENT AGENDA :
WATER DEPARTMENT :
WASTEWATER DEPARTMENT :
FIRE DEPARTMENT :
POLICE DEPARTMENT:
STREET DEPARTMENT :
SANITATION DEPARTMEN T :
PARKS & RECREATION:
PLANNING COMMISSION:
GENERAL : a . Request to accept bid for Asbestos Removal & Demoliti on
City Engineer Whisker explained that the City received fo u r p r operties
that need to be demolished . He then answered that the l ow bidder had
performed other demolition work for the Ci ty satisfactori ly . He related
that the properties are 310 South Oak, 102 Joiner, 111 Galloway, and 1 06
Galloway . He noted that 106 Galloway was purchased by t h e City .
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 2 , 2010
7:00 P .M. -7:21 P .M.
Alderman Elliott moved , seconded by Alderman Ray to accept the low bid
from Lynn Development LLC in the amount of $19 ,100 .00 with budgeted funds
to be drawn from the Code Enforcement Demolition fund . MOTION CARRIED.
b. UPDATE Grant Applications
City Engineer Whisker related that the grants total over 4 . 5 million
dollars . He stated that some of the grants have already been awarded and
the others are still in progress . He pointed out the safe r oom grants
for the 911 Center to be built on Marshall Road and the other for the
Senior Center on Victory Circle has been awarded . He related that the
grant for the 911 safe room is approximately $500,000.00 and the Senior
Citizen safe room is approximately $280,000 .00 for an add-on. He
explained that the safe room for the Senior Center is in the design phas e
now, relating that there will be a hallway from the outside that can be
used separately . He noted that the room can also be used in daily
operations at the Senior Center.
He re lated that there are two grants for revi tali za tion and
stabilization, one in the Wooten Road area and the other in the Sunnyside
area.
He stated that the Beechwood Subdivision Drainage grant has been awarded
and we are soliciting for engineering bids. He explained that this is
the mobile home park regarding Pinon and Leonard streets, relating
flooding issues . He stated that Public Works has performed drainage wor k
that has alleviated those flooding issues, explaining that this grant
will provide for a retention area to ensure no further flooding issue s
even with a 100 year rain event. He then exp l ained that this area would
refer to the Stonewall ditch, adding that there was a second relief area
discovered under the railroad that was not being fully ut i l i zed which
provided the opportunity for a second channel . He added that this made a
"Y" channel, explaining that they are proposing to take out the center of
the "Y" and make it into a pond so the water will slow down and
dissipate .
He related that the Bayou Meto Creek Trail that leads from Lakeshore
Drive on So . Hwy. 161 is currently being worked.
He then explained that Reed's Bridge and the City of Jacksonville has
applied for two grants simu ltaneously . He re l ated tha t up to two grants
can be awarded up to a half million dollars with a total of $625,000.00
for the project . He noted that Re ed 's Bridge submitted an application
for a grant to purchase half a million dollars in area battlefield
property. He then explained the City of Jacksonville submitted a project
for $300,000.00 to construct sidewalks on Marshall Road t o connect from
Main Street to the Little Rock Air Force Base . He noted an increase in
pedestrian traffic in Jacksonville.
2
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 2 , 2010
7:00 P.M . -7 :21 P .M.
He related that the Jacksonville Fire Department is modifying their
facilities and have applied for a $250,000 .00 grant.
He then pointed out two grants with ADEM and a Department of Justice
grant for $36,000 .00 and $23,000.00 to purchase AWIN radios for the City .
He explained that i t is mandatory that all Arkansas cities change to the
AW I N radio systems over a period of time .
In response to a question from Alderman Smith,
stated that the Main Street project qualifies for
He stated that the City is using that type funding
and Main Street .
City Engineer Whisker
RUSA or LUSA funding .
to improve Harris Road
Director of Administration Jim Durham added that the $900,000 .00 grant is
a split grant with approximately $200,000 .00 going to the Housing
Authority and $700,000 .00 going to the Sunnyside revitalization project.
He stated that the City is proposing to acquire property on Galloway
Circle, adding that the second phase would be to acquire property around
the Senior Citizen Cente r on Victory Circle to hopefully a ttract a
developer to construct a strip center and requiring that a small grocery
store be part of that strip center. He also noted hopes for the
construction of a senior housing complex in that area . He then noted
that the economic development grant involves the Wooten Road property,
explaining that the City applied for this grant based on the City
acquiring the property for economic development . He added that this
would be secondary if the State Fair accepts the offer and is located in
that area . He noted that both grants a r e no-match grants. He then noted
that there are front end costs to have a grant writer write the grants .
He then addressed the AWIN radios, explaining that they are digital
portable radios that the City will have to purchase . He noted that t he
cost of 1.9 million to change to AWIN is offset every time the City is
able to get a grant to help convert . He also noted that this is a no-
match grant , adding that there was a small fee from CDBG, who applied for
the grant . He stated that a decision on award of grant should be made in
the next 45 to 60 days .
Discussion ensued regarding the difficulty in locating grants through
private foundations .
c. Formation of the Proposed Jacksonville Citizens ' Concerns Committee
Mayor Fletcher related that this committee would address concerns from
area residents regarding the upcoming question of annexation that has
been placed on the November General Election ballot . He related that
some of the area c i t izens who have asked to serve on this committee are
Richard Robertson, Debbie Copper , Ray Urhich, Val Yagos, and Terry
Weatherford .
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 2 , 2010
7 :00 P.M. -7:21 P.M .
Aldermen Elliott, Smith, Twitty, Ferrell, and Howard offered to serve as
representatives from the City. Alderman Smith was chosen to Chair the
committee.
It was the cons e nsus that the f irst committee meeting would be held
September gth at 6 :30 p.m.
Mayor Fletch er related that since the City Council dec i ded two weeks ago
to place the annexation issue on the ballot, the Water Department has
partnered with a local property owner regarding the installation of a
l arge r waterline . The local property owne r was going to install a 2"
l ine and that has been negotiated up to a 12" line through a partnership
effort. He noted that this will address future water needs in the area .
He added that a fire h ydrant will also be insta l led . He stated that as
development occurs opportunities f or infrastructure will move faster. He
stated that while instant services c a nnot be promised in the annexed
area, servi ces will happen as the area becomes more attractive for
developers.
Director of Administration Jim Durham related that the property owner was
paying $22,000 .00 for the 2" line , explaining that in negotiations it wa s
related that the upgrade to an 8" line would be an add i tiona l $60,000 .00
for the Water Department . He then added that they then agreed to go as
high as a 12" waterline, which would complete the loop and offer better
fire protection and future commercial and residential development .
APPOINTMENT(S):
ANNOUNCEMENT (S) : Mayor Fletcher announced that the 3rd An n ual Reed 's
Bridge Civil War Battle Reenactment will be held Saturday, September 11th
and 12 t h beginning at 9 :30 a.m . He not ed that a canon was dedicated last
Saturday for the event . He related that this has become a big event for
the City of Jacksonville.
He then announced that the Pet Angels Adopt -a-Than will be September 11t h
from 11 :00 a .m. to 3:00 p .m . at the Jacksonville Animal Shelter .
ADJOURNMENT: Without objection, Mayor Fletcher adjourned the meeting at
approximately 9:50 p.m. MOTION CARRIED.
Respectfully,
4
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
September 16, 2010 7 :00p .m.
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES :
4 . APPROVALS AND/OR
CORRECTION OF MINUTES:
5 . CONSENT AGENDA:
Police Department:
Fire Department:
Animal Control :
Engineering:
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10 . ST REET DEPARTMENT:
11. SANITATION DEPARTMENT:
12. PARKS & REC. DEPT:
13. PLANNING COMMISSION:
14 . GENERAL:
Regular City Council Meeting
September 2, 2010
Regular City Council Meeting
August 19 , 2010
Regular Monthly Report/August
Police Chief Gary Sipes
Regular Monthly Report/August
Fire Chief John Vanderhoof
Regular Monthly Report/August
Public Works Director J i m Oakley
Regular Monthly Report/August
City Engineer Jay Wh isker
ORDINANCE 1407 (#12-2010) Waivi ng
competitive bidding to purchase skate
park equipment (Mayor Fletcher)
RESOLUTION 650 (#12-201 0) Supporting
Amendments #2 and # 3 to eliminate interest
rates limits for Government bonds and loans ,
revise interest rate limits on other loans,
authorize financing of energy savings
projects , and modify financing alternatives
to support major economic developm e nt
projects (Mayor Fletcher)
~ity Council AGENDA continued:
.3eptember 16 , 2010
ADDITION TO THE AGENDA:
15. APPOINTMENTS :
16 . ANNOUNCEMENTS :
ADJOURNMENT
RESOULTION 651 (#13-10) The exercise of eminent
domain on certain real property within the city limits of
the city of Jacksonvil le , Arkansas, for construction ,
development, expansion, and improvement of
street rights of way and uti l ity easements and relocations
along Graham Road.
Jacksonville Chamber of Comme rce
1 ih Annual Wing Ding Festival -
Dupree Park gate s open at 9 a.m .
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 16, 2010
7 :00 P .M . -7:48 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in regular
session on September 16 , 2010 at the regular meeting place of the
Council . Alderman Smith delivered the invocation and Mayor Fletcher l ed
a standing audience in the "Pledge of Al l egiance" to the flag .
ROLL CALL : Aldermen: Elliott, Smith, McCleary, Sansing , Ray, Rinker,
Ferrell, Stroud, Twitty, and Howard answered ro l l call. Mayor Fletcher
also answered ROLL CALL declaring a quorum. PRESENT TEN (10), ABSENT (0).
Others present for the meeting were: Director of Administration Jim
Durham, City Engineer Jay Whisker , CDBG Director Theresa Watson, Fire
Chief John Vanderhoof, Human Resource Director Jill Ross, 91 1 Director
Tabby Hughes, Assistant Finance Director Cheryl Erkel, Director of
Information Technology Barbara Daniel , Parks and Recreation Director
Kristen Griggs, Glenda Fletcher, Marie Fletcher, Jim Moore, Mary Twitty ,
Nola Ferrell, Mike Traylor , Glen Keaton, interested citizens, and members
of the press.
PRESENTATION OF MINUTES :
Mayor Fletcher presented the minutes of the regular City Council meeting
of September 2, 20 1 0 for approval and/or correct i on at the next regularly
scheduled City Coun c il meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved , seconded by A.lderman Howard that the minutes of the
regular City Council meeting of 19 August 2 010 be APPROVED. MOTION
CARRIED .
CONSENT AGENDA :
REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Ray moved, seconded by Alderman McCleary to approve the Regular
Monthly Report f o r August 2010 regarding annual crime statistical
comparisons .
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Ray moved, seconded by Alderman McCleary to approve the Regular
Monthly Report for August 2010 from the Jacksonville Fire Department, which
reflects a fire l oss of $0 .00 and a savings total of $0 .00 .
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Ray moved , se c onded by Alderman McCleary to approve the Regular
Monthly Animal Control Report for August 2010 . Said report reflects:
ADOPTION/FINES : $2,820.00
CONTRIBUTIONS: $ 25 .00
TOTAL: $2, 845 .00
It was clarified that a dog reported no t declared vicious was declared
dangerous and the owner was cited .
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 16, 2010
7 :00 P.M. -7:48 P.M.
REGULAR MONTHLY REPORT/ENGINEERING DEPARTMENT
Al derman Ray moved , seconded by Alderman McCleary to approve the Regular
Monthly Report for August 2010 .
PERMITS/LICENSE ISSUED
Building Permits
Business L icense
UNSIGHTLY & UNSANITARY
Grass Letters
Property Mowed
Trash Letters
1 9
10
189
71
8
Trash Removal 0
Property Maint . Letters 21
Cost $4,415 .00
CITATIONS
Debris & open storage
Property maintenance
0
0
INSPECTIONS PREFORMED
Building Inspections
El e ctrical
Plumbing
HVACR
VEHICLES
Notice of Noncompliance
Towed
CONDEMNATIONS
Structural Maint. Letter
Structural repairs made
Demolitions
WARRANTS
Arrest
Search
34
42
45
33
6
0
0
0
0
0
1
ROLL CALL: Aldermen: Elliott, Smith, McCleary, Sansing, Ray, Rinker,
Ferrell , Stroud, Twitty, and Howard voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT :
POLICE DEPARTMENT:
STREET DEPARTMENT :
SANITATION DEPARTMENT :
PARKS & RECREATION: ORDINANCE 1407 (#12-10)
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF PURCHASE,
REFURBISHMENT, AND INSTALLATION OF SKATE PARK EQUIPMENT FOR JACKSONVILLE
PARKS & RECREATION ; DECLARING AN EMERGENCY ; AND, FOR OTHER PURPOSES.
Alderman Ray moved, seconded by Alderman Sansing to p l ace Ordinance 14 0 7
on FIRST READING.
Par k s and Recreat ion Di re ctor Kris ten Griggs related that they are
proposing to purch ase new skate park equipment and are requesti n g to use
the original vendor who provide d the current skate park equipment. She
stated that this vendor is able to expand and elaborate on the existing
equipment that is to be relocated and i n stal led at a fair price. She then
answered that the item is budgeted. She explained considerations to
relocate the skate park t o the Jacksonvil l e High Sch ool tennis court
area .
2
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 16, 2010
7:00 P.M. -7:48 P.M .
ROLL CALL : Aldermen Elliott , Smith , McCleary, Sansing, Ray, Rinker,
Ferrell, Stroud, Twitty , and Howard vot ed AY E. NAY (0). MOTION CARRIED .
Whereupon City Attorney Bamburg read the heading of Ordin ance 1407.
Alderman Stroud moved , seconded by Al derman Ray to APPROVE Ordinance 1407
on FIRST READING and to suspend the rules and place Ordinance 1407 on
SECOND READING. ROLL CALL : Aldermen Elliott, Smith, McCleary, Sansing,
Ray, Rinker, Ferrell, Stroud, Twitty, a nd Howard voted AYE. NAY ( 0) .
MOTION CARRIED . Whereupon City Attorney Bamburg read the heading of
Ordinance 1407 .
Alde r man Stroud moved, seconded by Alderman Ferrell to APPROVE Ordinance
1407 on SECOND READING and further suspend the rules and place Ordinance
1407 on THIRD AND FINAL READING . ROLL CALL : Aldermen El liott , Smith ,
McC le ary , Sansing, Ray, Rinker, Ferrell, Stroud, Twitty, and Howard voted
AYE. NAY (0). MOTIO N CARRIED . Whereupon City Attorney Bamburg r ead t he
heading of Ordinance 1407.
Alderman Stroud moved, seconded by Alderman Ray that Ordinance 1407 be
APPROVED AND ADOPTED. ROLL CALL: Aldermen Elliott, Smith, McCleary ,
Sansing , Ray , Rinker, Ferrell, Stroud, Twitty, and Howard voted AYE. NAY
(0). MOTION CARRIED .
Alderman Smith moved, seconded by Alderman Ray that the EMERGENCY CLAUSE
be APPROVED AND ADOPTED . ROLL CALL : Aldermen Elliott, Smith, McCleary,
Sansing , Ray , Rinker, Ferrell , Stroud , Twitty, and Howard voted AYE. NAY
(0). MOTION CARRIED.
ORDINANCE APPROVED, ADOPTED , AND NUMBERED 1407 THIS 16th DAY OF SEPTEMBER
2010 .
PLANNING COMMISSION:
GENERAL : a . RESOLUTION 650 (#12-2010)
A RESOLUTION SUPPORTING AMENDMENTS TO THE ARKANSAS CONSTITUTION TO
ELIMINATE INTEREST RATE LIMITS FOR GOVERNMENT BONDS AND LOANS, REVISE
INTEREST RATE LIMITS ON OTHER LOANS , AND AUTHORIZE FINANCING OF ENERGY
SAVINGS PROJECTS (ISSUE #2 ON THE NOVEMBER 2010 GENERAL ELECTION BALLOT) ,
AND MODIFY AND IMPROVE FINANCING ALTERNATIVE AVAILABLE TO ARKANSAS IN
SUPPORT OF MAJOR ECONOMIC DEVELOPMENT PROJECTS (ISSUE #3 ON THE NOVEMBER
2010 GENERAL ELECTION BALLOT); AND, FOR OTHER PURPOSES .
Alderman Smith moved , seconded by Alderman Ray to read Resolution 650
(#12-2010) .
Mr . Phil lip Carl isle, former Chairman of the Chamber of Commerce Board of
Directors , informed the City Council that he and Mayor Fletcher met with
Mr . Randy Zook, President of the State Chamber of Commerce . He explained
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 16, 2010
7 :00 P .M. -7 :48 P .M.
that the State Chamber is supporting ballot issue Amendments 2 and 3 on
the November General Election Ballot . He re l ated t h at Amendment 2 is
titled the Interest Rate Amendment and Amendment 3 is an amendment to
revise Amendment 82. He then explained that Amendment 2 has three
separate issues, firstly the issue of removing the existing method for
determining the interest rate caps on Government bonds. He explained
that currently the interest rate is 2% above the disco un t rate, whic h is
75 basis points. He clarified that it means to finance infrastructure,
the highest that can be charged is 2.75% for 30 years. He stated that it
d oes not make the bond desirable for purchase. He stated that the
current rule is a 30 year old law , which has b ecome outdated. He stated
that the Amendment proposes to raise those limits on long-term bonds .
He then reviewed that the second portion of Amendment 2 is proposing to
raise the usury l i mi t from 10% to 17 %. He explained t h at it would b e
good for people who find i t difficult to find and obtain credit cards.
He stated t h at the third portion of Amendment 2 is to allow the
Governmen t to finance energy saving projects with the savings from their
energy bills. He used the example of the City wanting to install all new
energy efficien t lights , ballasts , windows, doors, and hea t pumps in all
their buildings, explaining that under this Amendment the City would be
able to pay for that with the energy savings. He stated that it offers a
way to increase energy efficiency without increasing taxes.
He then re l ated that Amendment 3 is in regard to the Super Projects
Amendment tha t was overwhelmingly adopted in 2004 across the State . He
stated that it allowed bond issues to go up to 500 milli on dollars so
long as it provides 500 jobs. He noted that it was specifically passed
for Arkansas to have the opportunity to get the Toyota plant, adding that
Arkansas did not get the plant. He stated that the Amendment is still on
the b oo ks and the new Amendment proposes to reduce the threshold and
offer greater flex ibility but preserve the 500 million dol lar cap . He
then explained that t h e H. P. p r o j ect in Conway did not qualify, which
represented 85 million dollars and 250 jobs. It wi ll offer a greater
opportunity to support busin esses acro ss the State . He stated that the
Chamber is as king for a resolution of support for those Amendments.
Mayor Fletcher noted that the Governor and the State Legislature would be
r egulat ing the checks and balances in th i s system , saying that this is
not a blank check. He s tated that t his will l evel the playing field with
neighboring states because some of the larger industries are relo cating
o ut o f State. He stated that these Amendments would boost the economy in
the State . He noted that it would allow smaller businesses more flexible
financing fo r customers. He stated that there is an article in this
month 's City a nd Town magazine, also not ing that many other ci t y counci l s
are suppo rting these Amendments by resolution .
4
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 16 , 2010
7 :00 P .M. - 7 :48 P .M.
At this time MOTION CARRIED . Whereas City Attorney Bamburg read the
heading of Resolution 650 (#12-2010) .
Alderman Stroud moved, seconded by Alderman Howard to approve Resolution
650 (#12-2010}. MOTION CARRIED .
ADDITION TO AGENDA :
b. RESOLUTION 651 (#13-2010)
A RESOLUTION DECLARING THE EXERCISE OF EMINENT DOMAIN ON CERTAIN REAL
PROPERTY WITHIN THE CITY LIMITS OF THE CITY OF JACKSONVILLE , ARKANSAS ,
FOR CONSTRUCTION , DEVELOPMENT, EXPANSION , AND IMPROVEMENT OF STREET
RIGHTS OF WAY AND UTILITY EASEMENT AND RELOCATION ALONG GRAHAM ROAD ; AND ,
FOR OTHER PURPOSES .
Alderman Stroud moved , seconded by Alderman Ray to suspend the rules and
place Resolution 651 (#13 -2010) on the agenda . MOTION CARRIED.
City Attorney Bamburg stated that Resolution 651 would further effort s
regarding the Graham Road project , explaining that the funding that is
tied to this project has Federal ties with calendar considerations . He
related that all parties listed in the Resolution have been cont acted on
a repeated basis by Hi ghway Department representatives working in
conjunction with the City. He noted that these are the parties that have
not accepted what was offered by the Highway Department and this
Resolution would be a requirement before being able to move forward with
the project .
Alderman Smith moved , seconded by Alderman Stroud to read Resolution 651
(#13-2010). MOTION CARRIED . Whereupon City Attorney Bamburg read the
h eading of Resolution 651 (#13-2010} .
Alderman Howard moved , seconded by Alderman Ray to approve Resolution 651
(#13-2010) in its entirety. MOTION CARRIED.
APPOINTMENT (S) :
ANNOUNCEMENT(S): REED 'S BRIDGE PRESERVATION SOCIETY
Ann Hooper, President of the Reed's Bridge Preservation Society, noted
that the Battlefield reenactment held last weekend was a succ ess, adding
that she would like to extend thanks to the City of Jacksonville for
their support and help. She also extended a special thank you to Pu blic
Wor k s Director Jim Oakley for his help.
She presented Alderman Terry Sansing, as winner of the raffle, a replica
Sta r pistol f rom the 1860 's.
5
KEEP JACKSONVILLE BEAUTIFUL
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 16 , 2010
7 :00 P .M. -7 :48 P .M.
Mr . Ron Newport related that the City of Jacksonville was honored with
b eing the Arkansas Re cycling Education Program of the year . He also
extended Public Works Director Jim Oakley nis appreci a tion for his
efforts . He stated that t his would offer Jacksonville a greater
opportunity to receive additional grants. He expressed his appreciation
to the City.
Mr . Patrick Wilson, an at t orney with Wrigh t , Lindsey & Jennings in Little
Rock, informed the City Coun c il that he grew up in Jacksonville and
attended the public schools . He stated for that reason and because he is
an attorney, he h as been invo l v ed in efforts for the Jacksonville
Education Foundation , to help Jacksonvil le and the North Pulaski area
achieve its own school district . He stated that there has been a great
deal of effort toward that goal.
He offered a brief history of events over the l ast few years. He started
with September 2008 when the Pulaski County Special Schoo l District Board
voted unanimously to give Jacksonville and the North Pulaski area an
opportunity to have its own school district. He related that his firm
became involved in the beginning of 2009, noting that at the time there
was a lot of discussion about establishing the new school district
boundaries before going further . He then stated that in Ju l y 2009, the
PCSSD Board agreed to the boundaries being the City limits of
Jacksonville, p lus a sma l l area in Lono k e County off Mil itary Road and
the Bayou Meta area . Immediately following the bounda r ies agreement, the
Board voted to cease all negotiations with Jacksonville represe n tat i ves .
He e xplained that several members of the Board expressed that they were
tired of dealing with the "Jacksonvi l le issue", and were ti r e d of
receiving phone calls and emails from Jacksonville people. He related
that the issue was "left a l one" for a little while , noting that the
h earing regarding the unitary status petition of the Distri c t, to get out
of Federal Court, was coming up . He recalled that the hear i ng wa s held
in Spring 2010, but there is still no decision from Judge Miller, the
Federal Judge who heard the unitary status hearing. He postulated that
the million dolla r question is wh en that decision will come . He then
rela ted t h a t because it had been two years since the Board voted
unanimously to allow Jac ksonvill e and the North Pu la ski area to detach ,
the Jacksonville Education Foundation wa nted to go ahead and see if the
Board would allow them to negotiate with the Dist ri ct. He related that
the ideal was that the representatives of the Dist r ict and
representatives of the Ja ckson vil le Education Foundation would determine
who would get what in the detachment . He rel ate d that he and Mayor
Fletcher attende d the Board me et ing and offered a compelling argument,
with respect for the District 's time and workload, to re open negotiations
regarding the detachment. He stated that the School Board voted against
that, voting instead to continue not to talk with the Jacksonville
Education Foundation. He then mentioned that the Jacksonville Education
Foundation is the entity that was appointed in writing by the former
Mayor Tommy Swaim to be the representative of Jacksonville to negotiate
6
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 16 , 2010
7 :00 P .M. -7:48 P.M .
the detachment. He noted that Mayor Fletcher has continued to support
the Jacksonville Education Foundat ion in that position . He stated tha t
there were some questions by the Board as to whether the F oundation
actua lly represents all the citizens of Jacksonville . He stated t hat the
Board used this as the reason for their vote, despite t he fact that Mayor
Fletcher was in attendance and t he City Council had passed two
resolutions in support of a separate schoo l dis tr ict . He stated that
since the Jacksonville Education Foundation is not an elected body, there
is s ome idea t h at it does not represent the wil l of the people . He
proposed that wha t is needed is for all the members of the City Council
to come to the next Bo ard meet ing a nd o ff e r comments du ring the public
comment period to briefly state that we want our own school district and
yes, t he cons tituents want a separate school distr i ct. He stat ed that it
was felt that it would be a good ide a to show the Board that the elected
officials who were e l ected by the people are st r ongly in support of t h i s,
leaving no doubt about that . He noted that the October meeting would be
on th e 1 2 th , as king Ci ty Co uncil members t o make p lans to at t end at 6
p.m. He stated that it is important that all City Council members at t end
and make brief commen ts about b ei ng united in this effort .
Discussion ensued regarding miss t at em ents in the press and Mayor Fletcher
said that he would take the opportunity to correct thos e statements .
Mayor Fletcher suggested that it would be helpful if those individua ls
running for Co un ci l seats also attend wi th a show of s upport . He
encouraged 100 % of the City Council members to attend as repre sentatives
for all the people of Jacksonville.
Mr . Wilson stated that the ideal is to counter strongly a n d v ery
effectively the idea that this process is somehow undemocratic.
Mayor Fletcher reiterated his f irm conviction levied on h is being Mayor
that the Foundation is the official acting body represent ing the
Jacksonv i lle people in the detachment . He added that he would also ask
the Board if they be lieve in what they are doing enough to lay their seat
on the line as well .
Mr. Wi ls on acknowledged great efforts by Mayor Fletcher that have mos t ly
been behind t he scenes, saying that Mayor Fletcher has been a strong and
z ea l ous advocate on behalf of this effort . He concurred with Mayor
Fletcher that all elected represent atives and t hose interested in b e ing
elected need to come and offer public comment of uni ty . He t hen answered
t hat he is not aware of the mot ives behind the vote t o end communication,
but feels that some of the Board members are not sure they want
Jacksonville to have i ts own schoo l district . He continued saying that
while he is not certain without a clear answer f rom the Board, it may be
because some in the District f eel they could be in trouble without
Jacksonville , despite th at it has been shown tha t in some financial
aspects the District wo uld be bett er off without Jacksonv ille .
7
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 1 6, 2010
7:00 P .M. - 7 :48 P .M.
Mayor Fletcher announced that the 12 th Annual Wing Ding Festival will be
he l d October 2 na at Dupree Park , gates will open at 9 a.m.
Mr . Ri zell e Aaron addressed the City Council for public comment. He
stated that when negotiations started regarding the separate district,
later the NAACP was involved in the negot iations for a separate district .
He stated that they met with Mr . Wi l son 's group on two occasions and
notified them that they had f ive votes to allow Jacksonville to do
whatever was needed. He sta ted that suddenly, for whatever reason, the
NAACP was excluded from any furthe r meetings. He stated that when they
learned about the Tuesday meeting and that the item was moving forward,
the NAACP took offense because they thought they had a coa lition and were
al l owed to be involved in the negotiations.
May or Fletcher pointed out that t here were a lot of people that did not
know about the meeting .
Mr. Aa ron stated "w e deci ded at that po int that if t he Ci ty did not any
longer recognize us, that we would no longer support the separation . It
was offensive to our organization and it was disrespectful to our
organi zat ion and we will continue not to support a separate district
until we a re r ecognized, we had t he votes that were n ecessary , we had the
support that was n ecessar y and if they wanted to move forward then they
should have at leas t allowed us to cour tesy of l etting us know ."
Alderman Stroud commented "in o ther words, I'l l take my ball and go home,
is tha t what you are saying?"
Mr. Aaron requested two more minutes, stating "the fact of the matter is
that we wa nt to continue to be involved, it does n ot matter what the
reason was for you excludi ng us, but we want t o be involved whether you
want us to be or no t . Our voices will be heard, whether it 's here or at
the School Board meeting . Our voices will be heard, and one l ast note -
I said two minutes , The Foundat ion , Daniel Gray is one of the best people
that I know without a doubt . Pat Wilson, I admire these young men, I
re spect the members of the Foundation . But what I take issue with is
that to have a voice in the Foundation that represents the City , you have
to pay to b ecome a member to be i nvolved . If t he Foundation is going t o
represent the entire City , then any citizen shou ld be allowed t o be
involved without a fee." He stated that if anyone has any questions he
would be happy to answer, otherwi se he t h anked the City Co unci l for
allowing h i m to speak as a citizen of Jacksonville .
Mayor Fletcher stated tha t no o n e i s shutting the door on anyone , this is
a community movement . He continued saying that he has problems with
individuals that say "if you do not involve me, it 's more important about
me or my organization than it is about the kids." He stated t h at
"everybody has forgotten, from the Schoo l Board to you, to the Courts , to
everybody else, this is about the kids . Let 's get back to what it's
supposed to be about ."
8
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 16, 2010
7 :00 P .M. -7:48 P.M .
ADJOURNMENT : Without objection , Mayor Fletcher adjourned the meeting at
approximately 7 :48 p.m. MOTION CARRIED.
Respectfu lly ,
9
City Council Of Jacksonville, Arkansas
AGENDA
1. OPENING PRAYER:
2 . ROLL CALL:
3. PRESENTATION OF
MINUTES:
4 . APPROVALS AND/OR
CORRECTION OF MINUTES :
5. CONSENT AGENDA:
Animal Control:
Engineering:
6. WATER DEPARTMENT:
Regular City Council Meeting
October 7, 2010 7:00 p.m.
Regular City Council Meeting
September 16, 2010
Regular City Council Meeting
September 2, 2010
Regular Monthly Report/September
Public Works Director Jim Oakley
Regular Monthly Report/September
City Engineer Jay Whisker
7. WASTEWATER DEPARTMENT:
8 . FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. SANITATION DEPARTMENT:
12. PARKS & REC. DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS :
16. ANNOUNCEMENTS:
ADJOURNMENT
a. ORDINANCE 1408 (#13 -20 10)
Millage Collection for 2011
(Mayor Fletcher)
b. "MUSHRUSHONOMICS" 101
(Mayor Fletcher)
LRAFB Air Show October 9 & 1 0
Gates open at 8:30a.m .
USAF Thunderb irds &
US Army Golden Knights
Pet Angel's adopt-a-than
October 9, 11 a.m. -3 p.m.
Jacksonville Animal Shelter
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 7 , 2010
7 :00 P.M . -7 :32 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council o f the City of Jacksonville, Arkansas met in regular
session on October 7, 20 1 0 at the regular meeting place of the Council .
Alderman Howard delivered the invocation and Mayor Fletcher led a
standing audience i n the "Pledge of Al l egiance" to the flag .
ROLL CALL: Aldermen : Elliott ,
Twitty, and Howard answered roll
CALL declaring a quorum . PRESENT
Smith, Sansing, Ray,
call. Mayor Fletcher
EIGHT (8), ABSENT (2).
Rinker , Ferrell,
a lso a nswered ROLL
Others present for the meeting were: Director of Administration Jim
Durham, City Engineer Jay Whisker, Public Works Director Jim Oakley, CDBG
Director Theresa Watson, Police Chief Gary Sipes, Battalion Ch i ef Kendell
Snyder, Human Resource Director Ji ll Ross, 911 Director Tabby Hughe s ,
Finance Director Paul Mushrush, Assistant Finance Director Cheryl Erkel,
Direct or of I nformation Technology Barbara Daniel, Parks and Recreation
Director Kristen Griggs, Mrs. Glenda Fletcher, Mrs . Marie Fletcher, Mrs .
Judy Schuetzle, Mrs . Tammy Bourdo, Mrs . Addie Gibson, Mrs . Debbie Cooper,
Mr. Rizelle Aaron, Mr. Jim Moore, Mrs. Ma ry Twi tty , Mrs . Nola Ferrell,
Mr . Mike Traylor, Mr . Glen Keaton, Mr . Ken Fletcher, i nte r ested citizens,
and members of the press.
PRESENTATION OF MINUTES:
Mayor Fletcher presented the mi nu tes of the regular City Council meet ing
of September 16, 2010 for approval and/or corr ection at the next
r egularly scheduled City Council meeting .
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved , seconded by Alderman Howard that the minutes of the
regular City Council meeting of 2 September 2010 be APPROVED . MOTION
CARRIED.
CONSENT AGENDA: REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Ray moved, seconded by Alderman Elliott to approve the Regular
Monthly Animal Control Report for December 2009 . Said report reflects :
ADOPTION/FINES : $2,280 .00
CONTRIBUTIONS : $ 0 . 00
TOTAL: $2,380 .00
REGULAR MONTHLY REPORT/ENGINEERING DEPARTMENT
Alderman Ray moved , seconded by Alderman Elliott to approve the Regular
Monthly Report for December 2009 .
PERMITS/LICENSE ISSUED
Building Permits
Business License
25
10
INSPECTIONS PREFORMED
Building Inspections
Electrical
Plumbing
HVACR
51
57
45
23
--.
UNSIGHTLY & UNSANITARY
Grass Letters
Property Mowed
Trash Letters
291
113
6
Trash Removal 2
Property Maint. Letters 25
Cost $9,715 .00
CITATIONS
Debris & open storage
Property maintenance
0
0
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 7, 2010
7:00 P.M . -7:32 P.M.
VEHICLES
Notice of No n compliance
Towed
CONDEMNATIONS
Structural Maint . Le t ter
Structural repairs made
Demoli tions
WARRANTS
Arrest
Search
23
31
0
0
0
0
0
ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Rinker, Ferrell ,
Twitty , and Howard voted AYE . MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT :
STREET DEPARTMENT:
SANITATION DEPARTMENT:
PARKS & RECREATION:
PLANNING COMMISSION :
GENERAL: a. ORDINANCE 1408 (#13-2010)
AN ORDINANCE FOR THE PURPOSE OF LEVYING ONE (1) MILL , ONE (1) MILL, AND
ONE (1) MILL AGAINST ALL PERSONAL PROPERTY WITHIN THE CORPORATE LIMITS OF
THE CITY OF JACKSONVILLE 1 ARKANSAS FOR THE PURPOSE OF LEVYING ONE (1)
MILL, ONE (1) MILL, AND ONE (1) MILL AGAINST ALL REAL PROPERTY WITHIN THE
CORPORATE LIMITS OF THE CITY OF JACKSONVILLE , ARKANSAS ; FOR THE PURPOSE
OF EFFECTING CERTIFICATION TO THE COUNTY CLERK OF PULASKI COUNTY OF THE
TAX LEVIED; AND , FOR OTHER PURPOSES.
Alderman Smith moved, seconded by Alderman Ray to place Ordinance 1408 on
FIRST READING. ROLL CALL: Aldermen Elliott, Smith, Sansing, Ray, Rinker,
Ferrell , Twitty, and Howard voted AYE . NAY ( 0) . MOTION CARRIED.
Whereupon City Attorney Bamburg r ead the h ead i ng of Ordinance 1408.
Alderman Ray moved , seconded by Alderman Sansing to APPROVE Ordinance
1408 on FIRST READING and to suspend the rules and place Ordinance 1408
on SECOND READING. ROLL CALL : Aldermen Elliott, Smith , Sansing, Ray,
Rinker, Ferrell, Twitty, and Howard voted AYE . NAY (0). MOTION CARRIED.
Whereupon City Attorney Bamburg read the headi ng of Ordinance 1 4 08 .
Alderman Ray moved, seconded by Alderman Sansing to APPROVE Ordinance
1408 on SECOND READING and further suspend the rules and place Ordinance
1408 on THIRD AND FINAL READING. ROLL CALL: Alde rme n Elliott, Smith,
Sansing, Ray, Rinker, Ferrell, Twitty, and Howard voted AYE . NAY (0).
2
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 7 , 2010
7:00 P.M. -7:32 P.M.
MOTION CARRIED .
Ordinance 1408.
Whereupon City Attorney Bamburg read the heading of
Alderman Smith moved, seconded by Alderman Howard t hat Ordin a nce 1408 be
APPROVED AND ADOPTED. ROLL CALL: Aldermen Elliott, Smith, Sansing, Ray,
Rinker , Ferrell, Tw i tty, and Howard voted AYE. NAY (0). MOTION CARRIED .
ORDINANCE APPROVED , ADOPTED, AND NUMBERED 1408 THIS 7 th DAY OF OCTOBER
2010.
b. "MUSHRUSHONOMICS" 101
Finance Director Paul Mushrush re l ated that because of the state of the
economy and discretionary spending, the City 's rev enue growth is
stagnant . He stated that through the budget process; the County and City
Sales Taxes are budgeted. He stated that the City 's first penny sales
tax and a portion of th e second penny s ales tax are also budgeted . He
explained that the balance of the second penny is used for infrastructure
projects going forward. He t hen related t ha t the City has managed to
fund several pro jects, adding that at this point the City will experience
a flat revenue in the largest major revenue stream in the General Fund
budget because of the economy . He reviewed t hat in 2008 he budgeted 3 .6
million i n that revenue stream but fell short of the mark, explaining
that again i n 2009, he budgeted the same amount hoping for growth . He
stated that in 2009 it was short by $350,000 and in 20 10 he estimated
t ha t it would be approximately $163,000 short . He stated that this means
that the City will have a flat budget and will be considering budget
cuts . He noted that January 2004 was the firs t month of the collection
following the election, noting that the ballot title specifically
addressed the Splash Zone, Joint Educ ation Center, and the Police and
Fire Training facility construction. He explained that in July 2007 all
those f unds had been collected, adding that the balance went to o t her
infrastructure projects as wel l as operations and maintenance . He
reviewed a power presentation chart, noting that i n 2010 and 20 11 it
depicts a small lag in Sales Tax revenue . He added t hat moving forward ;
he is projecting some level of growth . He stated that when the tax was
levied there was an understanding that there would be a need for
maintenance and operation monies. He explained by graphic, that going
forward, the a mount between Sales Tax reven ues and what is spent on the
Capital I mprovement Plan should not converge; hopefully t h rough growth
and good budget management the City wi l l add to i ts Capital I mprove ment
Plan. He then reported that as of December 31, 2009 there was $10,509,119
in the Special Projects Fund. He explained t hat this Fund is a
combinat ion of the Capital Drainage, Capital Equipment, and Capital
Improvements Funds. He related that the Master Plan allocates $7 64 , 8 64
to the Capital Drainage Plan . He then broke down the Capital Equipment
Fund, explai ning that it cons ists of a Disaster Recovery Fund wi th
allocated fund5 of 1 million dollars . He explained that these monies
would allow the City to take necessary steps to keep operations going
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 7 , 2010
7 :00 P.M. -7 :32 P.M.
in the face of a major disaster . He stated tha t the Master Plan also has
a fund for Budgetary Transfers in the amount of $450,000 f or equipme nt
replacement . He added that the City uses extra monies from the Capital
Improvement Plan to fund replacement equipment, preventing the City from
having to replace dilapidated equipment all at once . He pointed out that
the City reserves $417,306 , not only for future equipment replacement b u t
also for grant ma tch opportunit i es . He pointed out that f u nding of the
website development ( $18, 348) has b e en completed, so there is exactly
$1,935,654 dedicated to those specific issues .
He then reviewed t he projects l isted under the Capital Impr ovements Fund :
)> Pol i ce & Fire Training $3,426,904
)> Graham Road Widening
)> Emma/Oneida/W . Main Engineering
)> Construction balance on e ngineer i ng projects
)> 9-1 -1 renovation
)> Police/Fire substation
)> Economic Development (PIP restricted)
)> Police building renovation
)> Manor House completion
)> Main & Harris light/round about
)> Budgetary transfer
)>
)>
Downtown revitalization grant
Federal Trail grant match
Fire suppression -server room
)> Change orders and grant opportunities
Total funded projects :
$
$
$
$
$
$
$
$
$
$
$
$
$
$
915,200
282,305
654,665
400,000
400,000
358,451
350,000
233,8 00
150 ,000
150,000
35,000
14,0 00
11 t 500
406,777
$7,788,602
He reviewed the l ist and pointed out that the difference between what was
spent on engineering in 2009 and the balance for 201 0 represents t h e one
million dollars that was set aside for the annexat ion of Gravel Ridge.
He added that s i nce the Ci ty was no t able to get t hat annexation, the
money was reallocated. He then noted that monies listed to renovate the
9-1-1 building, under the new design, would be located within the Police
and Fire training facility so that amount would be added to that project .
He then sta te d that anticipat i ng future annexation, the Ci ty put aside
monies for a Police and Fire substation . He explained that the $358,451
is restricted to economic development by the City Council. He relat ed
that renovation fu n ds fo r the P ol i ce building wi l l be added to the Police
& Fire Training Facility Fund. He then noted that remaining items listed
are set aside or restricted .
He offered a Capital Improvement Plan overview, relating that the City
started the year with a little over $14 million dollars in projects with
$10.5 million in the bank. He stated that t he purpose of a Capital
Improvements Plan is to ident ify and plan for future needs; as funding
becomes available these projects are funded and completed . He
4
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 7, 2010
7 :00 P.M . -7:32 P.M.
then stated that the City ended the year with approximately $19.2 million
in projects , adding that there were increases in cost regarding the
Police, Fire , & 9 -1 -1 Training Facility. He noted the transition from
analog to digital, as well as an increase in the Graham Road Project. He
stated that the Capital I mprovements portion of the "second penny" is
projected to y i e ld $1 .1 million for infrastructure by the end of the
year . He related that the current construction change increase for the
Graham Road Project is $683,965, leaving $450,000 available to fill t h e
gap.
He addressed the proposed annexation, projecting that g r oss retail sales
for the annexation is estimated to be $100,000,000 with a net r e v enue
gain from sa l es estimated to be $1 .9 million. He stated that this figure
i s not 2 million because it is assumed that everyone wi ll remit on time
to take advantage of the 2 % discount, adding that the State cha r ges 3%
for collection . He stated that under th i s assumption, if the Ci ty
dedicates one cent to a 5 -year short-term note a t 5%, it would yield $4 .1
million do l lars; addi ng t hat the second cent would add $950,000 that
would go toward operations or the Capital Plan based on the budget . He
stated that it is important for everyone to know that the City manages
i ts finances wel l and that the City has a long-term plan in place . He
stated that Jacksonville has a lot of opportunities to excel.
Alderman Elliot t concurred, saying the City has a good Finance
De partment , pointing out that wh i le many other cities in the State are
experiencing fiscal distress ; the City of Jacksonville has been
cons erv a t ive and ma naged finances so we are not having those
difficu lties .
Finance Director Mushrush stated that while there will be a retraction in
the General Fund budget, fortunately the Departments have been funded
well in the past so t hat will not be a problem . He stated that depe n ding
on the outcome of the election regard i ng the annexation , the budget may
have to be revis i ted , noting that there are items in the budget that are
set aside for the ann e xation .
Alderman Ray commended t he City 's fiscal responsibility, noting that
ther e were diffi c u l t times in the past .
Mayor Fletcher e choed those sentiments , noting that Finance Director
Mushrush has been nominated as Finance Office r for Arkansas Business for
11 years a n d was jus t recently nominated again.
The City Council and members o f t he audience viewed artist renditions of
the proposed new Police Department .
Mayor Fletcher acknowledged the n eed for a new Police Department, noting
that conway has a state o f the art evidence room . He pointed out that in
today 's times most convictions depend on DNA evidence . He then pointed
5
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 7 , 2010
7:00 P .M. - 7 :32 P.M .
out that Motorola does not manufacture analog systems any longer ,
explaining that the bid to replace the system with digital was 1 . 9
million. He added that if the system went down it would be difficult to
get repair parts . He stated that the City has challenges but also has
many opportunities.
He then announced that he has scheduled a town hall meeting at the
Community Center on October 14th @ 7 :00 p .m. for the cit iz ens of
Jacksonville to hear not only a presentation from Finance Di rector
Mushrush but also one from Ricky Hayes the economi c developer from Tulsa,
hired by the City regarding economic development .
He extended his appreciation to the Annexation Committee for their hard
work and efforts to work out conditions with the County residents .
APPOINTMENT (S) :
ANNOUNCEMEN T (S) : Little Rock Air Force Base Air Show October gt h and 10th
gates open at 8:30 a .m. The USAF Thunderbirds & US Army Golden Knights
will perform .
Pet Angel 's adopt-a -thon is October g th from 11 a .m. to 3 p .m . at t he
Jacksonville Animal Shelter .
Discussion ensued as to there being a pos sib l e conf l ict of scheduling
regarding the next scheduled School Board meeting . Mayor Fletcher
offered to research the possibili ty of delaying the City Council 's
attendance until the following scheduled School Board meeting .
ADJOURNMENT: Wi t hout objection, Mayor Fletcher adjourned the meeting at
approximat ely 7:32 p.m . MOTION CARRIED .
Respectfully,
6
City Council Of Jacksonville, Arkansas
1. OPENING PRAYER:
2 . ROLL CALL:
3 . PRESENTATION OF
MINUTES:
4 . APPROVALS AND/OR
CORRECTION OF MINUTES :
5 . CONSENT AGENDA:
Police Department:
Fire Department:
6. WATER DEPARTMENT:
AGENDA
Regular City Council Meeting
October 21 , 2010 7 :00p.m .
Regular City Council Meeting
October 7, 2010
Regular City Council Meeting
September 16 , 2010
Regular Monthly Report/September
Police Chief Gary Sipes
Regular Monthly Report/September
Fire Chief John Vanderhoof
RESOLUTION 652 (#14-201 0)
Authorizing water purchase contract
with Lonoke/White Pub lic Water
Authority (Mayor Fletcher)
7 . WASTEWATER DEPARTMENT:
8 . FIRE DEPARTMENT:
9 . POLICE DEPARTMENT:
10 . STREET DEPARTMENT:
11. SANITATION DEPARTMENT:
12. PARKS & REC . DEPT:
13 . PLANNING COMMISSION:
14. GENERAL:
15 . APPOINTMENTS :
16. ANNOUNCEMENTS :
ADJOURNMENT
a.
b .
RESOLUTION 653 (#15 -2 010)
Authorizing use of Govdeals.com for
sale of equipment, vehicles, and
personal property through sealed bid
(Mayor Fletcher)
ORDINANCE 1409 (#14-2010) Amending
various Jacksonville Municipal Codes
pending annexation (Mayor Fletcher)
City Auction October 23rd at 9 :00a.m.
at Jacksonville Recycling Center
Trash to Treasures at Jacksonville
Farmers' Market 7:00-11:00 a.m .
Jacksonville Parks & Recreation
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 21, 2010
7 :00 P.M . - 7 :46 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council o f the City of Jacksonville, Arkansas met in regular
session on October 21, 2010 at the regular meeting place of the Council.
Alderman Smith delivered the invocation and Mayor Fletcher led a standing
audience in the "Pledge of Allegianceu to the flag.
ROLL CALL: Aldermen : Elliott , Smith, McCleary, Sansing, Ray, Fe r rell,
Stroud, Twitty, and Howard answered roll cal l . Mayor Fletcher also
answered ROLL CALL declaring a quorum . PRESENT NINE (9), ABSENT (1).
Others present for the meeting were : Director of Adm i n ist rat ion Jim
Durham, Public Works Director Jim Oakley , CDBG Director Theresa Watson,
Police Chief Gary Sipes, Fire Chief John Vanderhoof, Hu man Resource
Director Jill Ross, 911 Director Tabby Hughes, Director of Information
Technology Barbara Daniel , Parks and Recrea t ion Director Kr isten Griggs,
Water Superintendent Mike Simpson, Mr . Jac k Danielson , Mrs. Glenda
Fletcher, Mrs . Marie Fletcher , Mrs . Nola Ferrell , Mrs . Addie Gi bson, Mr .
Jim Moore, Mrs. Mary Twitty, Mr . Mike Traylor, Mr . Jim Peacock,
interested citizens, and members of the press.
PRESENTATION OF MINUTES :
Mayor Fletcher presented t he minutes of the regular City Council me eting
of October 7, 2010 for approval and/or correction at the next regularly
scheduled City Council meeting .
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Howard that the minutes of the
regular City Council meeting of 16 September 2010 be APPROVED. MOTION
CARRIED.
CONSENT AGENDA :
REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Ray moved,
Monthly Report for
comparisons .
seconded by Alderman Elliott to approve the Regular
September 2010 regarding annual crime statist ical
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Ray moved, se conded by Alderman Elliott to approve the Regular
Monthly Report for September 2010 from the Jacksonville Fire Department,
which reflects a fire loss of $87,500 .00 and a savings total of
$243,000.00 .
ROLL CALL: Aldermen : Elliott, Smith ,
Stroud, Twitty, and Howard voted AYE.
McCleary, Sansing ,
MOTION CARRIED.
WATER DEPARTMENT : RESOLUTION 652 (#14-2010)
Ray , Ferrell,
A RESOLUTION AUTHORIZING AND APPROVING A WATER PURCHASE CONTRACT BETWEEN
THE CITY OF JACKSONVILLE , ARKANSAS, AND THE LONOKE /WHITE PUBLIC WATER
AUTHORITY OF THE STATE OF ARKANSAS; AND, FOR OTHER PURPOSES.
1
CITY OF JAC KSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 21, 2010
7:00 P .M. -7:46 P.M .
Water Superint endent Mike Simpson related that the Water Commission
adopted the pur chase contract at their meeting yesterday. He explained
that the contract would allow the City of J acksonville t o purchase water
through Lonoke/White Public Water Authority, which is a 50 mi l l ion dollar
project . He went o n to say that there are 11 mu ni cipal members
participating who are also executing contracts. He stated that 35
million dollars would be funded by the USDA, whi l e 15 million would be
funded through private bonds. He stated that there is a requirement to
have the contracts in place b efore the USDA will proceed with their share
of the f unding .
Alderman Ray moved , seconded by Alderman Sansing to read Resolution 652
(#14-2010). MOTION CARRIED .
Alderman Stroud moved, seconded by Alderman McCleary to approve
Resolution 652 (#14-2 0 10) in its entirety. MOTION CARRIED.
WASTEWATER DEPARTMENT :
FIRE DEPARTMENT :
POLICE DEPARTMENT :
STREET DEPARTMENT :
SANITATION DEPARTMENT :
PARKS & RECREATION :
PLANNING COMMISSION :
GENERAL : a. RESOLUTION 653 (#15 -2010)
A RESOLUTION AUTHORIZING THE CITY OF JACKSONVILLE
GOVEDEALS.COM FOR POS SIBLE AND/OR SALE OF CITY EQUIPMENT ,
OTHER PERSONAL PROPERTY THROUGH THE SEALED BID PROCESS OF
AND, FOR OTHER PURPOSES .
TO UTILIZE
VEHICL ES , AND
GOVDEALS _COM;
Water Superintendent Mike Simpson related that GovDeals.com is endorsed
by the Municipal League, explaining that it is similar to eBay and will
allow the City to sell equipment on the Internet . He related that
GovDeals .com has a fee st r ucture that is incremental in costs, expla i ning
that there is a 5% buyer 's premium that helps pay for the advertising . He
stated that an item less than $100 ,00 0.00 would be 7. 5 %, but not less
t ha n $5 .00 . He then added that $100,000 .00 to one-half million there is
a fee of 7 . 5% on the first $100 , 000. 00 plus 5. 5% on the rema in ing . He
stated that any item above one -half millio0 there is an addition 3.5%.
He re l ated that Wastewater Manager Thea Hughes also feels that this would
be a valuable tool for them .
Alderman Elliott related that o ther cities have reported higher profits
using GovDeals.com because of the larger base that is available.
Alderman Howard moved , seconded by Alde rman Stroud to read Resolution 653
(#15-2010) . MOTION CARRIED . Where u p on City Atto rney Bamburg read the
heading of Resolution 653 (#15-2010) .
2
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 21, 2010
7 :00 P.M . -7 :46 P .M.
Alderman Ferrell moved,
Resolution 653 (#15-2010)
seconded by Alderman McCleary
in its entirety. MOTION CARRIED.
to approve
b . ORDINANCE 1409 (#14-2010)
AN ORDINANCE TO AMEND JMC §§ 1.12 .010, 6 .04 .010 , 6 .04 .55 ,
6 • 08 • 0201 6 • 08 • 0301 6.12 • 0101 8 .16 • 010 I 9.12 • 0101 12 • 04 • 020 I
18.06.010 , 18 .06 .020 , AND 18 .86 .020 ; AND, FOR OTHER PURPOSES .
6 .08 .010,
18.04.090,
Mayor Fletcher noted that the i mplementation of these Codes would be
contingent upon passage of the question to annex certain land on the
November General Ele ction ballot .
Alderman Stroud moved , seconded by Alderman Smith that Ordinance 1409 be
placed on FIRST READING.
Alderman Stroud expressed his appreciation to the Committee members who
worked to formulate the Ordinance, but added that because of
misinformation from those opposing the annex ation he is not voting fo r
the Ordinance as a manner of protest , adding that he feels the Ordinance
would pass anyway.
City Attorney Bamburg requested that a new p age two replace the one
offered in City Council packets , explaining that t he only change would be
the r equirement of two acres under breeders/kenne ls .
Di scuss ion ensued regarding allowable areas for t he sale of fireworks,
wh ich would allow current businesses in the County to continue at their
present locations, but restrict sales from the down town area of
Ja c ksonv ille.
Mr. Lucian Shockey addressed the City Council relating that he has the
only licensed kennel in the City o f Jackso n ville, explaining that his
kennel is licensed by the United States Department of Agriculture. He
stated that the USDA is the standard used by Little Rock and other
municipalities . He stated that the USDA is charged with that
responsibility regarding animal protection. He related that the USDA
group that works this area is located in Fort Colli ns, Colorado . He
related that his kennels have been inspected three times for license and
renewal. He stated that he is not able to meet the requirements of the
Ordinance being proposed, add ing that his property is 1.96 acres no t the
2 acre minimum. He stated that his dogs have automatic water and heated
houses . He added that he could meet all other requirements. He then
pointed out that the State has n o inspect i on program for kenn els. He
then answered t hat the USDA will inspect kennels on an average of every
six months and does not charge for the service. He explained that the
USDA performs scheduled and unscheduled inspection s to ensure ongoing
standards are be i ng obse r ved. He stated that unsch eduled inspections
allow good breeders to stay in business and bad breed ers would not.
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 21 , 2010
7 :00 P .M. - 7 :46 P .M.
Discussion ensued a nd Publ ic Works Director Jim Oakley explained that the
2-acre minimum was an arbitrary number to address con cerns for kennels
bei n g established on s tandard lot sized subdivisions that o n ly have 10 '
between houses. He the n agreed that 1. 5 acres coul d adequat e l y address
those concerns and allow Mr. S h o ckey to have hi s kennel o p e ra tion wi t hin
the Ci ty .
It was suggested that the Ordinance reference USDA standards since they
would have to meet those standards to run a kennel ope ration.
City Attorney Bamburg stated tha t if Federa l law were referen ce, it would
cover provisions implemented by the USDA .
Alderman Smith moved, seconded by Alderman Stroud to amend Ordinance 1409
Section Three: JMC § 6 .04 .055 (Breeders and Kennels) to lower the acreage
to 1 .5 acres and to included the reference of "Federal guidelines". ROLL
CALL: Aldermen Elliott, Smith, McC l eary , Sansin g , Ray , Ferrel l , Stroud ,
Twitty , and Howard voted AYE . NAY (0). MOTION CARRIED .
Discussion returned t o the allowabl e area for the s a le of fireworks . City
At t orney Bamb urg answered that Nor t h Little Rock does not allow for the
sale of f i reworks and Little Rock adheres to the State Fire Prevent i on
Co d e regarding fireworks in the City of Little Rock .
Alderman Howard iss u ed concern s for the number of days allowed f o r the
discharge of fireworks, he referenced the December 24th to J a nuary 2nct
provision, saying that it seems that is too many days for that t i me of
year. He then pointed out the need to estab lish times of day when
fireworks can be discharged .
City Attorney Bamburg pointed out that the d i scharge o f f ireworks is
provisioned by the Ar k ansas Fire Prevention Code and the Jacksonvi l le
Municipal Code . He added that t h e Police would be able to address
instances of nuisance through any appli cable criminal laws .
Alderman Elliott questioned the feasibility of creating a separate zoning
classification for the sale of firewor k s ; City Attorney Bamburg concurred
that it could be created .
Alderman Howard moved , seconded by Alderman McCleary to amend Ordinance
1408 , Section Nine : JMC § 8 .16 . 010 (Fireworks) to December 2 7 th instead
of December 24 th. ROLL CALL : Aldermen Ell iott, Smi t h , McC l eary , Sansing,
Ray, Ferrell , Stroud , Tw i t ty, a nd Howard voted AYE. NAY ( 0) . MOTION
CARRIED.
Mr . Bobby Mars h al l of 6705 Peters Road related that he raises Peacocks
and hi s p rope rty is less than 7.5 acres, exp l ai ning that his surrounding
neighbors all have approximately 5 acre s and all their properties are
4
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 21 , 2010
7 :00 P .M. - 7 :46 P .M.
adjacent to Federally protected wetlands . He stated that he would like
to see the requiremen t reduced to 5 acres so that he could use firearms
to hunt on his property for the purpose of protect ing his Peacocks from
wild animals.
Alderman Ray moved , seconded by McCleary to amend Ordinance 1409, Section
Eleven : JMC § 9 .12.010 (Discharge of Firearms) to 5 acres instead of 7 .5
acres .
It was suggested that permits be issued on a
individuals that have less than 5 acres but
additional acreage, making it safe to hunt .
ROLL CALL : Aldermen Elliott, Smith,
Stroud, Twitty , and Howard voted AYE.
McCleary,
NAY (0) .
case-by-case basis
may be surrounded
for
by
Sansing, Ray,
MOTION CARRIED.
Ferrell,
With no other amendments o ffered, Mayor Fletcher thanked the Cornmi ttee
for their time and effort in formul ating Ordinance 1409.
ROLL CALL that Ordinance 1409 be placed on First Reading as amended:
Aldermen Elliott , Smith , McCleary , Sansing , Ray, Ferrell , Twitty , and
Howard voted AYE. NAY (0). Alderman Stroud abstained . MOTION CARRIED.
Whereupon City Attorney Bamburg read the heading of Ord inance 1409 .
Alderman Smith moved , seconded by Alderman McCleary to APPROVE Ordinance
1409 on FIRST READING.
Ms. Skee Grover of 5917 Pe te rs Road noted that while there was discussion
at the Committee meetings regarding Code Enforcement for buildings a nd
inoperable ve hi cles , it is not addressed in Ordinance 1409 .
ROLL CALL : Aldermen Elliott, Smith, McCleary, Sans ing, Ray, Ferrell,
Twitty, and Howard voted AYE. NAY (0). Alderman St r oud abstained .
MOTION CARRIED . Whereupon City Attorney Bamburg read the heading of
Ordinance 1409 .
Alderman Ray moved , seconded by Alderman Howard to suspend t he rules and
pl ac e Ordinance 1409 on SECOND READING. ROLL CALL : Aldermen Elliott,
Smith, McCleary, Sansing, Ray, Ferrell, Twitty, and Howard voted AYE .
NAY ( 0) . Alderman Stroud abstained . MOTION CARRIED. Whereupo n City
Attorney Bamburg read the heading of Ordinance 1409.
Alderman Smith moved, seconded by Alderman Ray to suspend the rules and
place Ordinance 1409 on THIRD READING . ROLL CALL : Aldermen Elliott,
Smith, McCleary, Sansing, Ray, Ferrell , Twitty, and Howard voted AYE .
NAY ( 0) . Alderman Stroud absta i ned. MOTION CARRIED. Whereupon City
Attorney Bamburg read the heading of Ordinan ce 1409.
5
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 21, 2010
7:00 P.M. - 7 :46 P .M.
Alderman Ray moved, seconded by Alderman Howard that Ordinance 1 409 be
APPROVED AND ADOPTED. ROLL CALL : Aldermen El l iott , Smith, McCleary,
Sansing , Ray, Ferrell, Twitty, and Howard vot e d AYE. NAY (0). Alderman
Stroud abstained. MOTION CARRIED .
ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1409 THIS 21 sr DAY OF OCTOBER
2010 .
Alderman Smith clarified with Ma yor Fl e tcher that provis i ons regarding
zoning for the sal e of fireworks would be discussed at the next regu larly
scheduled City Coun cil meeting.
APPOINTMENT (S} :
ANNOUNCEMENT (S} : Mayor Fletcher announced that the annu al City auction
would be held October 23rd beginning at 9 :00 a .m . at the Jacksonville
Recycling Center .
He then announced that the "Trash to Treasurers" event would be held at
the Jacksonville Farmer's Ma r ket from 7: 00 a .m . to 11 : 00 a .m. Oc tober
23rd sponsored by the Jacksonville Parks & Re creation .
Mayor Fletcher related that the J oint Educat i on Center is
f i ve weeks from being completed, saying t ha t the Center
high tech and wi ll be an establishment o f pr ide for
Jacksonville .
approximately
is completely
the City of
ADJOURNMENT: Without objection , Mayor Fletcher adjourned the meeting at
approximately 7:46p .m. MOTION CARRIED .
Respectfully ,
6
City Council Of Jacksonville , Arkansas
AGENDA
Regular City Council Meeting
November 4, 2010 7:00p.m.
1. OPENING PRAYER:
2 . ROLL CALL:
3 . PRESENTATION OF
MINUTES :
4 . APPROVALS AND/OR
CORRECTION OF MINUTES :
5 . CONSENT AGENDA:
Animal Control :
Engineering :
6. WATER DEPARTMENT:
7 . WASTEWATER DEPARTMENT:
8 . FIRE DEPARTMENT:
,.--. 9 . POLICE DEPART MENT:
10 . STREET DEPARTMENT:
11 . SANITATION DEPARTMENT:
12. PARKS & REC. DEPT:
1 3. PLANNING COMMISSION:
14. GENERAL:
,....--. 15 . APPOINTMENTS:
ANNOUNCEMENTS:
ADJOURNMENT
a .
Regular City Council Meeting
October21 , 2010
Regular City Council Meeting
October 7 , 2010
Regular Monthly Report/October
Public Works Director Jim Oa kley
Regular Monthly Report/October
City Engineer Jay Wh isker
CDBG : Approval of Analysis of
Impediments to Fair Housing Choice
(Includ ed in pa c ke t) (Mayor Fletche r)
b. CDBG: Approval of Five Year Consolidated
Plan for Housing and Community
Deve lopment (Mayor Fletcher)
c. CDBG : Approval of 201 1 An n ual Action
Plan for Housing & Community Development
(Mayor Fletcher)
d. RESOLUTION 654 (#16-2010)
Authorizing sale of North Metro Medical Cente r
(Mayor Fletcher)
Jacksonville Municipal Offices
will be c lose d November 11 , 2 0 10
in observance of V ete rans Day
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 4 , 2010
7 :00 P.M. -7:15 P.M .
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the Ci ty of Jacksonville, Arkansas met in regular
session on November 4, 2010 at the regular meeti ng place of the Council .
Alderman Howard delivered the invocation and Mayor Fl etcher led a
standing audience in the "Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen : Elliott, Smith, McCleary, Ray, Rinker, Ferrell,
Twitty, and Howard answered roll call. Mayor Fletcher also answered RO LL
CALL declaring a quorum . PRESENT EI GHT (8), ABSENT (2).
Oth ers present for the meeting were: Director o f Administration Jim
Durham, Public Works Director Jim Oakley, CDBG Director Theresa Watson,
Police Chief Gary Sipes, Fire Chie f John Vanderhoof, City Enginee r Jay
Whisker, Human Resource Director Jill Ross, Assi s tant Finance Director
Chery l Erkel, 911 Director Tabby Hughes, Parks and Recreation Director
Krist en Griggs, Mrs . Glenda Fletcher, Mrs . Marie Fletcher, Mrs . Nola
Ferrell, Mrs. Addie Gibson, Mr . Jim Moore, Mrs . Mary Twitty, Mr . Mike
Traylor , interested citizens, and members of the press .
PRESENTATION OF MINUT ES :
Mayor Fletcher presented the minutes of the regular City Counci l meeting
of October 21, 2010 for approval and/or correct io n at the next regularly
scheduled City Council meeting .
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconde d by Alderman Howard that the minutes of the
r egular City Council meeting of 7 October 2 010 be APPROVED. MOTION
CARRIED.
CONSENT AGENDA :
REGULAR MONTHLY REPORT /ANIMAL CONTROL
Alderman Ray moved, seconded by Alderman McCleary t o approve the Regular
Monthly Animal Control Report for October 2010 . Said report re flects :
ADOPTION/FINES: $2 ,355.00
CONTRIBUTIONS : $ 175.00
TOTAL : $2 , 530 . 00
REGULAR MONTHLY REPORT /ENGINEERING DEPARTMENT
Alderman Ray moved, seconded by Alderman McCleary to approve t h e Regular
Month l y Report for October 2010.
PERMITS /LICENSE ISSUED
Building Permits
Business L icense
15
2
INSPECTIONS PREFORMED
Building Inspections
Electrical
Plumbing
HVACR
39
46
35
22
UNSIGHTLY & UNSANITARY
Grass Letters 22
Property Mowed 53
Trash Letters 2
Trash Removal 1
Property Maint. Letters 24
Cost $3,961 .89
CITATIONS
Debris & open storage
Property maintenance
0
0
ROLL CALL : Aldermen : Elliott,
Twitty, and Howard voted AYE.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT :
POLICE DEPARTMENT:
STREET DEPARTMENT:
SANITATION DEPARTMENT :
PARKS & RECREATION:
PLANNING COMMISSION :
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 4 , 2010
7 :00 P .M. - 7 :15 P .M.
VEHICLES
Notice of Noncompliance
Towed
CONDEMNATIONS
Structural Maint . Letter
Structural repairs made
Demolitions
WARRANTS
Arrest
Search
11
1
0
0
4
0
0
Smith, McCleary ,
MOTION CARRIED.
Ray, Rinker , Ferrell ,
GENERAL : a . CDBG Approval of Analysis of Impediments to Fair Housing
Choice (on file in the office of City Clerk)
b . CDBG Approval of Five-Year Consolidated Plan for Housing and Community
Development (on file in the office of City Clerk)
c . CDBG Approval of 2011 Annual Action Plan for Housing & Community
Development (on file in the office of City Clerk)
CDBG Director Theresa Watson explained that the Analysis of Impediments
to Fair Housing Choice is a report required by HUD every five years when
the Consolidated Plan is developed. She stated that the report is a
study regarding the barriers to affordable housing in Jacksonvi l le .
In response to a question from Alderman Smith, Direct or Watson answered
that there were not significant changes since the previous five -year
study . She stated that this study was conducted by a different
consulting firm and the only difference was a recommendation that the
City of Jacksonville start a focus group that would involve bankers,
lenders , realtors , and potential homeowners to meet on a monthly basis .
Director Watson was commended on her work in each report by members of
the City Council .
2
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 4 , 2010
7 :00 P.M. -7 :15 P.M .
Director Watson then clarified a misunderstanding that the Five-Year Plan
is not a plan for CDBG, but is a five -year study for the City as a whole,
regarding how the City should move forward as it pertains to resources
for housing, the homeless, and residents with special needs. She stated
that if an agency in the City applied for Federal funds through CDBG, the
first requirement would be certification from the City outlining that the
agency fits within the goals of the Five -Year Plan .
She pointed out that the Annual Action Plan encompasses the first year of
the Five-Year Plan, and defines how CDBG funds will be utilized to
implement the Plan .
Mayor Fletcher thanked Director Watson for her work, including the public
hearings and other efforts to produce these reports .
Alderman Elliott moved , seconded by Alderman Smith to approve the
Analysis of Impediments to Fair Housing Choice , Five-Year Consolidated
Plan for Housing and Community Development, 2011 Annual Action Plan for
Housing & Community De velopment reports as submitted. MOTION CARRIED.
d . RESOLUTION 654 (#1 6 -2010)
A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE ALL
NECESSARY DOCUMENTS IN EFFORTS TO COMPLETE THE TRANSFER AND SALE OF
PERSONAL PROPERTY AND /OR REAL ESTATE FOR NORTH METRO MEDICAL CENTER ; AND ,
FOR OTHER PURPOSES .
Chairman of the Hospital Board, Mr . Mike Wilson addressed the City
Council, introducing CEO Mike Scheming and Rock Borderlon, CEO and owner
of Allegiance Heal thcare . He commended the management of Mr . Scheming
and Mr. Borderlon; saying that along with staff, the Ho spital's direction
has been turned . He related that the Hospital's financial situation has
improved, which is a good indication for the f utu re health of the
Hospital. He recalled that over a year ago when the City Council
authorized the Hospital Board to enter into a management agreement with
an optio n for Allegiance Healthcare to purchase, the Hospital was in dire
financial straits. He stated that through the efforts of Allegi.ance
Heal thcare and the l oyal Hospital staff we are able to maintain good
quality healthcare for the citizens of this commun ity . He then explained
t hat due to technical issues regarding the existing bond issue, the
option for Allegiance to purchase the Hospital could not be executed
until recently . He continued saying that Allegiance Healthcare has
elected to purchase the Hospital. He stated that the Resolution is in
consideration regarding the Board's recommendation to authorize the Mayor
and City Clerk to execute the proper documents to complete the sale of
the Hospital to Al legiance Heal thcare, which was already agreed to in
principal. He stated that i t is important to note that the cont inued
healthcare facilit ie s and personnel will remain in place. He added that
the services provided will r emain under the leadership and ownersh i p of
Allegiance Heal thcare, including emergency room and surgical care that
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 4 , 2010
7:00 P.M. -7 :15 P.M.
we presently enjoy . He then related that there are f uture plans to expand
some of the care provided by the Hospital such as long-term acute care ,
which can be addressed by Mr . Borderl o n.
Alderman Ray moved, seconded by Alderman Smith to read Resolution 654
(#16-2010) .
Mr . Borderlon informed the City Council that i t is their goal to continue
existing services such as acute care, emergency room, surgical, and
outpatient serv i ces while expanding specialty markets that Al le giance
focuses on in va riou s areas . He related that they have already expanded
Geriatric Physic and are looking at br i nging over long -term acute care
services as well as Adult Physic and acute rehab. He stated t hat i t is
their goal to keep the bui l ding viable, continue to grow and provide
additional j obs , as well as excellent healthcare for the community .
Mayor Fletcher commended the leadership of the Hospital Board and the
management team .
MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of
Resolution 654 (#16-2010) .
Alderman Smith moved, seconded by Alderman Howard to approve Resolution
654 (#16-2010) in its entirety. MOTION CARRIED .
APPOINTMENT(S):
ANNOUNCEMENT(S): Mayor Fletcher announced that City Hall would be closed
November 11 , 20 10 in observance of Veterans Day .
ADJOURNMENT: Without objection , Mayor Fletcher adjourned the meeting at
approximately 7 :15 p.m. MOTION CARRIED .
Respectfully,
4
City Council Of Jacksonville , Arkansas
AGENDA
Regular City Council Meeting
November 18 , 2010 7:00p .m.
1. OPENING PRAYER:
2 . ROLL CALL:
3 . PRESENTATION OF
MINUTES:
4 . APPROVALS AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
Police Department:
Fire Department:
6 . WATER DEPARTMENT:
7 . WASTEWATER DEPARTMENT:
8 . FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11 . SANITATION DEPARTMENT:
12. PARKS & REG . DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS :
16. ANNOUNCEMENTS:
ADJOURNMENT
a .
Regular City Council Meeting
November 4 , 2010
Regular City Council Meeting
October 21 ,2010
Regular Monthly Report/October
Police Chief Gary Sipes
Regu lar Monthly Report/October
Fire Chief John Vanderhoof
ORDINANCE 1410 (#15-10) Creating and
certifying tax liens against real properties
at various locations within the C ity of
Jacksonville (Mayor Fletcher)
b . PRESENTATION of preliminary budget
for 2011 (Mayor Fletcher)
Municipal Offices will be closed November
251h & 261h for Thanksgiving Holiday
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 18 , 2010
7 :00 P .M. - 7 :16 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in regula r
session on November 18, 2010 at the regular meeting place of the Council .
Alderman Ray delivered the invocation and Vice Mayor Smith led a standing
audience in the "Pl edg e of Allegiance " to the f l ag .
ROLL CALL : Aldermen: McCleary, Sansing, Ray, Rinker, Stroud, and Twitty
answered roll call. Vice Mayor Smith also answered ROLL CALL decla ri ng a
quorum. PRESENT SEVEN (7), ABSENT (3). Mayor Fletcher was out of town on
City business.
Other s present for the meeting were: Public Works Director Jim Oakley,
CDBG Director Theresa Watson, Police Chief Gary Sipes, Fire Chief John
Vanderhoof, Human Resource Director Jill Ross , IT Director Barbara
Dan i el, Finance Director Paul Mushrush, Assistant Finance Director Cheryl
Erkel, 911 Director Tabby Hughes , Parks and Recreation Director Kristen
Griggs, Jim Moore, Mike Traylor, Aaron Robinson, interested ci t izens, and
members of the press.
Vice Ma yor Smith explained that with three members absent and himself
serving as Vice Mayor, Ordinance 1410 (#15 -10) could be accepted on first
reading but there are not enough members to suspend the rules and place
the Ordinance on second readi ng .
PRESENTATION OF MINUTES:
Vice Mayor Smith pres ented the minutes
me eting of November 4, 2010 for approval
regularly scheduled Ci ty Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES :
of the regular City Council
and /o r correction at the next
Alderman Ray mo v ed, seconded by Alderman Stroud that the minutes of the
regular City Council meeting of 21 October 2010 be APPROVED . MOTION
CARR IED.
CON SENT AGENDA: REGULAR MONTHLY REPORT /POLICE DEPARTMENT
Alderman Ray moved,
Monthly Report for
comparisons .
seconded by Alderman Stroud to approve the Regu l ar
October 2010 regarding annual crime statistical
REGULAR MONTHL Y REPORT/FIRE DEPARTMENT
Alderman Ray moved, seconded by Alderman Stroud to approve the Regula r
Monthly Report for October 2010 from the Jacksonville Fire Department,
which reflects a fir e loss of $1,000 .00 and a savings total of $399,000.00 .
ROLL CALL: Aldermen : McCleary , Sansing , Ray , Rinker , Stroud , and Twitty
voted AYE . MOTION CARRIED .
WATER DEPARTMENT:
WASTEWATER DEPARTMENT :
1
FIRE DEPARTMENT :
POLICE DEPARTMENT :
STREET DEPARTMENT :
SANITATION DEPARTMENT:
PARKS & RECREATION:
PLANNING COMMISSION:
GENERAL: a . ORDINANCE 1410 (#15-10)
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 18 , 2010
7:00 P.M. -7:16 P .M.
AN ORDINANCE CREATING AND CERTIFYING TAX LIENS AGAINST REAL PROPERTIES AT
VARIOUS LOCATIONS WITHIN THE CITY OF JACKSONVILLE , ARKANSAS, FOR BALANCES
DUE FROM SERVICES RENDERED BY AND/OR ON BEHALF OF THE CITY ; AND , FOR
OTHER PURPOSES .
Vice Mayor Sm ith noted that Ordi n ance 1410 i s an annual measure regarding
the fi ling of liens for gras s mowing and other services . He noted that
the Ordinance has to be certified to the Assessor's office by November
30 th .
Alderman Stroud mov e d, s econded by Alderman Ray to place Ordina nce 14 10
(#15 -10) on FIRST READING. ROLL CALL : Aldermen McCleary, Sansing, Ray,
Rinker, Stroud, and Twitty vo ted AYE ( 6) . NAY ( 0) . MOTION CARRIED .
Whereupon City Attorney Bamburg read the heading of Ordinance 1410 (#1 5 -
10) .
Alderman Stroud moved, s econded by Alderman McCleary to ACCEPT Ordinance
1410 (#15-10) on first reading .
Alderman Sansing noted that the total of tax liens is $70,895 .00, adding
his support to call a special meeting to act on passing the Ordinance.
ROLL CA LL : Aldermen McCleary, Sansing, Ray, Rinker, Stroud, and Twitty
voted AYE (6). NAY (0). MOTION CARRIED.
b. PRESENTATION of preliminary budget for 2011
Finance Director Mushrush provided each City Council member wi t h a copy
of the preliminary budget . He stated that i t is very close to the final
b udget presentation, noting t h at there are always a few items that come
in at the last moment. He offered a brief overview, noting t hat the
projected total operating a n d expenditures for 20 1 1 compared to 2010 is
$123, 000 less . He explained that revenues have been slow in revering
from the economic downturn. He noted that in order to partially fund the
budget some Capital Equ i pment items were not funded . He added that t h e
Capital Equipment number is relatively the same as l ast year, explaining
that the Parks and Recreation Department has a specialty item, a
dehumidifier, which is no longer ope r able. He s t ated that without
replacement of this i tern t he City wou l d have to close the pool, which
r epre sents almost one-quarter of a million do l lars . He stated that while
the budget is slight ly sma l ler than last year, there is no change in
levels of service for the citizens . He continued saying that there is a
2
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 18 , 2010
7:00 P.M . -7:16 P .M.
small employee raise to reward City employees for their hard work ln
keeping the City on track . He stated that the raise is proposed as a
flat $500 .00, adding that Directors and Elected Off i cials have graciously
declined any increase .
He d ire cted the City Council to review the Street Department Fund, saying
that again there is a dec l ine in revenues . He noted that the State Gas
Turnback had dropped another $1.50 per capita, which roughly represents
$45,000. He then noted a small increase in the property tax revenues
regarding assessed values . He noted the negative figure of ( $804, 78 6.)
at the bottom of the page, explaining those f u nd s are carryover funds
that are actua lly available funds but cannot be treated as revenue . He
related that the largest proposed expenditure for 2011 is the Main,
James, and Dupree improvement pro ject that started in 2009.
He then reviewed the Emergency Medical Services Fund, saying that this
fund has been subsidized in order to continue operations . He related
that in order to reduce that subsidy, a rate study was conducted and
revealed that the City is almost $200.00 below the average run rate in
Arkansas . He stated that an estimate of raising the base rate from
$395 .00 to $495 .00 per run would reduce the subsidy by approximately
$125,000. He clari fied that the subsidy consists of a $70,000 true
transfer of revenues that belong to the Fund, explaining that the LOPFI
Ta x Turnback on Insurance provides funds to cities in order to compensate
for providing retirement bene fi ts for uniformed service employees . He
sta t ed tha t the se funds are re c orded as income in the Gene ral Fund and is
then transferred to the EMS Fund . He stated that the projected rates
would cover all of the operating capital required for operations plus 45%
o f the employee costs .
He reviewed the Sanitation Services Fund, noting declining revenues in
the Fund. He stated that while no one wants to talk about a rate
increase, there needs to be a change . He stated that operations need to
be analyzed to determine if the City is going to continue operations in
the same manner, adding that once the manner is determined the rates need
to be set as required to maintain that level of service . He re l ated that
he has performed a five -year projection, pointing out that if noth i ng
changes in operations the City would be down over one million dollars at
the end of five years . He continued saying that there are no revenues to
support this loss . He stated that the retained earning funds have been
used in order to keep the Sanitation Fund operating, but those funds will
not be available in 2011, which amounts to over $400,000. He stated that
Mayor Fletcher had requested that the City Council form a committee to
analyze rates and operations , making recommendation to the City Council
for next year 's budget.
In response to a question posed by Vice Mayor Smith, Finance Di r ector
Mushrush concurred that Sanitation rates have not been raised i n
approxima tely ten years . It was also noted t h at c urr ent l y the City 's
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 18 , 2010
7:00 P .M. - 7 :16 P .M.
rates are lower than any other city and one of the very few that offer
the level of service that we offer .
Discussion ensued regarding the twice-weekly garbage pickup being changed
to a once weekly pickup, which is what most cities currently offer . Vice
Mayor Smith suggested that the committee could also consider if the City
would continu e that service or hire a private cont r actor.
Aldermen Howard, McCleary, Stroud, Ray , and Sansing were chosen and
volunteered t o serve . Alderman Ray volunteered to Chair .
Alderman Ray stated that the committee wou ld hold its first meeting
before the first City Council meeting in December.
Alderman Sansing stated that everyone is aware that revenues are
declining . He pointed out that the annexation was voted down would have
netted the City approximately two million dollars in tax revenue
annually . He commented that two million dollars could have been used to
fund project s.
APPOINTMENT(S):
ANNOUNCEMENT(S): Vice Mayor Smith announced that Municipal Offices would
be closed November 25 t h & 26 t h for Thanksgivi ng Holiday .
ADJOURNMENT : Without objection, Vice Mayor Smith adjourned the meeting at
approximately 7:16 p .m. MOTION CARRIED .
Respectfully ,
4
City Council Of Jacksonville , Arkansas
1. OPENING PRAYER:
2 . ROLL CALL:
3. PRESENTATION OF
MINUTES:
4 . APPROVALS AND/OR
CORRECTION OF MINUTES:
5 . CONSENT AGENDA :
6. WATER DEPARTMENT:
AGENDA
Special City Council Meeting
November 23, 2010
7 :00p.m.
7 . WASTEWATER DEPARTMENT:
,...-..., 8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10 . STREET DEPARTMENT:
11. SANITATION DEPARTMENT:
12 . PARKS & REC. DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16 . ANNOUNCEMENTS :
ADJOURNMENT
a . ORDINANCE 1410 (#15-10) Creating and
certifying tax liens against real properties
at various locations within the City of
Jacksonville (Mayor Fletcher)
Municipal Offices will be closed November
25th & 26th for Thanksgiving Holiday
PAGE
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 23 , 2010
7 :00 P.M. - 7 :04 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkan sas met in a spe cial
c alled session on November 23, 2010 at the regular meeting p l ace of t he
Council . Mayor Fletche r delivered the invocation and led a standing
audience in the "Pledge of Allegiance" to the flag .
ROLL CALL : Aldermen: Elliott, Smith, McCleary, S ansin g, Ray, Fe r rel l ,
Stroud, Twitty , and Howard answered roll call . Mayor Fl etcher also
answered ROLL CALL declaring a quorum. PRESENT NINE (9), ABSENT (1).
Others present for the meeting were : Director of Administration Jim
Durham, City Engineer Jay Whisker, Public Wo rks Director Jim Oakley, Fire
Chief John Vanderhoof , Finance Director Paul Mushrush, 911 Di r ector Tabby
Hughes, Mr s . Beverly Elliott and granddaughter Haley Elliott , Mike
T rayl or , inte res ted citizens, and members of the press .
PRESENTATION OF MINUTES :
APPROVAL AND/OR CORRECTION OF MINUTES:
CONSENT AGENDA:
WATER DEPARTMENT:
WASTEWATER DEPARTMENT :
FIRE DEPARTMENT :
POLICE DEPARTMENT:
STREET DEPARTMENT:
SANITATION DEPARTMENT :
PARKS & RECREATION :
PLANNING COMMISSION :
GENERAL: a . ORDINANCE 1410 (#15-10)
AN ORDINANCE CREATING AND CERTIFYING TAX LIENS AGAINST REAL PROPERTIES AT
VARIOUS LOCATIONS WITHIN THE CITY OF JACKSONVILLE, ARKANSAS, FOR BALANCES
DUE FROM SERVICES RENDERED BY AND/OR ON BEHALF OF THE CITY ; AND , FOR
OTHER PURPOSES.
Alderman Smith moved, seconded by Alderman McCleary to place Ordinance
1410 (#15-10) on SECOND READING. ROLL CALL : Aldermen Elliott, Smith,
McCleary, Sansing, Ray, Ferrell, Stroud, Twitty, and Howard voted AYE
(9). NAY (0). MOTION CARRIED . Whereupon City Attorney Bamburg read t h e
heading of Ordinance 1410 (#15-10).
Alderman Stroud moved, seconded by Alderman Howard to ACCEPT Ordinance
1410 (#15 -10) on second reading and suspend the rules to place Ordinance
1410 (#15 -1 0) on THIRD and FINAL READING . ROLL CALL: Aldermen Elliott,
Smith, McCleary , Sansing , Ray, Ferrell, Stroud , Twitty, and Howard voted
AYE (9). NAY (0). MOTION CARRIED . Whereupon City Attorney Bamburg read
the heading of Ordinance 1410 (#15-10).
1
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 23, 2010
7:00 P.M. - 7 :0 4 P .M.
Alderman Stroud moved, seconded by Alderman Howard tha t Or dinance 1410
(#15-10) be APPROVED and ADOPTED . ROLL CALL: Aldermen Elliott, Smith,
McC l eary, Sansing , Ray, Ferrell, Stroud, Twitty, and Howard voted AYE
(9). NAY (0). MOTION CARRIED . Whereupon City Attorney Bamburg read the
heading of Ordinance 1410 (#15 -10).
ORDINANCE APPROVED , ADOPTED, AND NUMBERED 1410 THIS 23rd DAY OF NOVEMBER
2010 .
APPOINTMENT (S) :
ANNOUNCEMENT (S): Alderman Howard extended compliments from visitors he
hosted over the Holiday weekend regarding the improvements to the
Sunnys i de Addition.
ADJOURNMENT : Without objection, Mayor Fletcher adjourned the meeting at
approximately 7 :04p .m. MOTION CARRIED.
Respectful l y,
2
City Council Of Jacksonville , Arkansas
AGENDA
Regular C ity Council Meeting
December 2 , 2010 7:00 p.m .
1. OPENING PRAYER:
2 . ROLL CALL:
3. PRESENTATION OF
MINUTES :
4 . APPROVALS AND/OR
CORREC.TION OF MINUTES :
5. CONSENT AGENDA:
6 . WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10 . STREET DEPARTMENT:
11. SANITATION DEPARTMENT:
12. PARKS & REC . DEPT:
13. PLANNING COMMISSION :
14 . GENERAL:
15 . APPOINTMENTS :
16 . ANNOUNCEMENTS:
ADJOURNMENT
a .
b .
Regular City Council Meeting
November 18 , 2010
Special City Council Meeting
November 23 , 2010
Regular City Council Meeting
November 4 , 2010
ORD INANCE 1411 (#16-10)
Adopting a f iscal budget for 2011
(Mayor Fletche r)
PRESENTATION : Vic Snyder
i ntroducing House Bill 1724 commending
Jacksonville for its outstanding support
& partnership with LRAFB (Mayor Fletcher)
Holiday Lighting Ceremony
Thursday , December 2nd
6 :30p.m. at City Hall
53 rd Annual Christmas Parade
Saturday , December 41h
1:00 p .m .-3:00p.m.
City Hall Christmas O~en House
Friday , December1~
11 :00 a .m .-2:00p.m .
CI TY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 2 , 201 0
7:00 P .M . -7:28 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DR I VE
The City Co uncil of the City of Jacksonv il l e, Arkansas me t in r egu lar
session on De cember 2, 2010 at the regular mee t ing p l ace of t h e Counci l .
Alderman Howard de l ivered the invocation a n d Mayor Fl etcher led a
standing a udience in the "Pledge o f Alleg iance" to the fl ag.
ROLL CALL: Aldermen : Elliott, Smith, McCleary, Sansing, Ray, Howard,
Stroud, Twitty and Ferre ll answe r ed roll ca l l. Mayo r Fletcher also
answered ROLL CALL declaring a quorum . PRESENT NINE (9}, ABSEN T (1).
Others pres ent for the meeting were: Director of Adm i n istrati on Jim
Durham, Publ ic Works Director J i m Oakle y, City Engineer Jay Whisker, CDBG
Directo r Theresa Watson, Police Chie f Ga r y Sipes, Fire Chi e f J ohn
Vande rhoo f, Hum a n Resource Director J i ll Ross, IT Di rector Barbara
Daniel, Finance Director Paul Mushrush, Assis t ant F i nance Dire ctor Ch eryl
Erkel, 911 Supervi sor Ela ine Mayber r y, Parks and Recreat ion Director
Kristen Griggs, Glenda Fle tcher, Marie Fletcher, Judy Schuetzle, He l en
Stroud , Edith Sm ith, Don Long, Jim Moore , Mike Traylor, Mary Twi tty,
Aaron Robinson, interested c itizens, and members of the press .
PRESENTATION OF MINUTES :
Ma yor Fle tcher presented the minutes of the regul ar City Council meeting
o f November 18 , 2 010 and the speci al Cit y Counc i l meeti ng of No v e mber 23,
2010 f or approval and/o r corre ction at the next regularly scheduled Ci ty
Counci l meeting .
APPROVAL AND /OR CORRECTION OF MINUTES:
Alderman Smith moved , seconded by Alderman Ray that the minutes of the
regular City Council meeting of 4 November 2010 be APPROVED . MOTION
CARRIED .
CONSENT AGENDA :
WATER DEPARTMENT:
WASTEWATER DEPARTMENT :
FIRE DEPARTMENT :
POLICE DEPARTMENT :
STREET DEPARTMENT :
SANITATION DEPARTMENT :
PARKS & RECREATION :
PLANNING COMMISSION :
GENERAL : a . ORDINANCE 1411 (#16-10)
AN ORDINANCE ADOPTING A FISCAL BUDGET FOR 2011 ; MAKING APPROPRIAT IONS AND
AUTHORIZING EXPENDITURES FOR OPERATION OF VARIOUS DEPARTMENTS OF CITY
GOVERNMENT ; FOR THE PURCHASE OF MATERIALS , SUPPLIES , EQUIPMENT , AND
SERVICES COVERING GENERAL FUND OPERATIONS, STREET FUND , EMERGENCY MEDICAL
SERVICES FUND , AND SANITATION FUND ; DECLARING AN EMERGENCY ; AND , FOR
OTHER PURPOSES.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 2, 2010
7:00 P .M. -7:28 P .M.
Alderman Smi t h moved, seconde d by Alderman Ray to place Ordinance 1411
(#16-10) on FIRST READING .
Finance Di r ector Paul Mushrush related that there had been no essential
c hanges to the budget previously pres e nted t o the City Council . He
stated t h a t r evenue s in all categories are declining, wh i ch is why t otal
revenues and expenditures for 201 1 are down by $123,0 00 from this current
year 's budget. He related that n o levels of service have been cha nged,
e xpl aining t h at capital e xpendi tures were c ut back i n order to balance
and wor k within the funds available. He noted that this year 's budge t
offe rs a f l at $500 .00 rai se for all s a l aried employees , adding that
d ire ctors and elected officials ha ve dec l ined any increase in o r de r to
offer this raise to the employees. He r e l ated that with cooperation from
all Departments the budget was able to be b alanced, no ting that t he only
Departments in the Ge n eral Fund that i n crea sed were Poli ce, Fire, 911 ,
and Parks & Recreation. He noted the l a r gest increases were in Police
and Fire because o f t heir size . He then offered that the increase f or
911 is funded by 911 revenues generated from ce ll phones and regular
landlines . He stated that the Parks budget would h ave decreased if the
purchase of a dehumidifier for t he pool area h a d not b e en necessary .
He n o t ed that property taxes were unchanged i n the Street Fu nd , but add ed
that the Tur n back had a $1 .50 per c a pita decre ase . He stated t h at as a
result this brought down total reve n ues f o r the Street Fund, noting that
the budget is not as much as last year; but there are fu n ds that were
brought for ward as f und balance . He t he n exp l ained that these funds
represent monies that are dedicated to projects . He also explained that
the S t re e t Fund has projects that can c h a nge i n priority b ecause o f the
weather .
He related t h a t the EMS Fund is partially subsidized , expl aini ng that an
Ord i nance will be presented to the City Council in order to collapse part
of the subsidy by raising the base rate to $495 .00 per run from $39 5.0 0 .
He stated that an ~MS services survey was conducted and the average a r ea
rate was $575 .00 , which means t he City of Jacksonvill e is substantially
lower . Even with the proposed raise, it wi l l be $80 .00 below the average.
He stated that expenditures were held in check and the Fund is only being
increased by $5 ,000 .00 , which are medical suppl i es .
He r eviewed the Sanitat ion Fun d, saying that the Fund h as been running in
t he red for several years. He related that a five -yea r study regarding a
rate increase was conducted approximat ely ten y ears ago without change .
He stated tha t the reta i ned earn ings have been used t o keep operations
goi n g . He explained t hat if thing s rema in unchanged t hi s year , t h e Fund
will be in the red without funds to support those ope r ations . He stated
that a decision will have to be made as to how the gap will be cove red .
He noted t h at a Sanitation Committee has been formed to offer
recommendations . He then stated that if there are not gap measures ,
there will be a $400 ,000 deficit in the Sanitation Fund .
2
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETI NG
DECEMBER 2 , 2010
7:00 P.M. - 7 :28 P.M.
Mayor Fletcher stated that not only is the Sales Ta x down, which is the
largest part of the budget, fees and franch ise taxes are also dec l ining .
He then no t ed that the fee structure may need to be updated, explaining
that many residents have discont inued landline service in favor of cell
phone s . He t h en noted that other ambulance companies c ha rge for supplies
as well as r un charges , while the City of Jacksonville has n ever and wi l l
not be charging f or supplies . He stated that the Sanitation Committee
wi ll recommend a r a te increase and determine what type of services wi l l
continue to be offered regarding a utomated curbs ide pickup and the number
of weekly pickups. He noted that t he City o f Little Rock h as 200
po sitions that t he y have no t fi lled a fte r becoming open, wh i le the City
of Jacksonvil l e has not asked any Department not to fi ll any open
position . He stated that the Ci ty of Jacksonvill e is sti ll operating a
first class city wi th fir s t class operations . He commended Fi nance
Direct or Paul Mushrush and the Finance Department for their efforts in
publishing the budget and the other Department Heads for defer ring the ir
r aises so their e mployees could have a raise and their efforts to help
balance the budget. He then noted that the only project the Street
Department has not concluded as planned i s the Main, Jame s, & Dupree
Improvement Project , adding that City Engineer Whisker has assured him
that the project is slated to begin next Mo n day.
Alde rman Elliott commended the coope r ative efforts of each Department
Head to offer a balanced budget.
ROLL CALL : Aldermen Elliott, Smith, McCleary, Sansing, Ray, Howard,
Stroud, Twitty and Ferrell voted AYE ( 9) . NAY ( 0) . MOTION CARRIED.
Whereupon Ci ty Attorney Bamburg read the heading of Ordinance 141 1 (#1 6 -
10).
Alde rman McCleary moved , seconded by Alderman Ferre ll to ACCEPT Ordinance
1411 on FIRST READING and suspend the rules and place Ordinance 1 411
(#16 -10) on SECOND READING. ROLL CALL : Aldermen El l iott, Smith,
McCleary , Sansing, Ray, Howard, Stroud , Twitty and Ferre l l voted AYE (9).
NAY ( 0) . MOTION CARRIED . Whereupon City Attorney Bamburg read t he
heading of Ordinance 1411 (#16-10).
Alderman St roud moved, seconded by Alderman McCleary to ACCEPT Ordinance
1411 on SECOND READING and suspend the rules and place Ordinance 1411
(#16-10) on THIRD and FINAL READING. ROLL CA LL : Aldermen Ell i ott, Smith,
McCleary, Sansing, Ray, Howard , Stroud, Twitty and Ferrel l voted AYE (9).
NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the
heading of Ordinance 1411 (#16-10).
Alderman Stroud moved , seconded by Alderman McCleary that Ordinance 14 11
(#16 -1 0) be APPROVED AND ADOPTED. ROL L CALL : Alderme n Elliott, Smith,
McCleary, Sansing, Ray, Howa rd, Stroud, Twitty and Ferrel l voted AYE (9).
NAY ( 0) . MOTION CARRIED . Whereupon City Attorney Bamburg read the
heading o f Ordinance 1411 (#1 6-10).
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 2 , 2010
7 :00 P.M. -7:28 P.M.
Alderman Ray moved , seconded by Alderman Smith that the EMERGENCY CLAUSE
be attached to Ordinance 1411 (#16-10). ROLL CALL : Aldermen Elliott,
Smith, McCleary, Sansing, Ray, Howard , Stroud, Twitty and Ferrell voted
AYE (9). NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read
the heading of Ordinance 1411 (#16 -10).
ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1411 THIS 2~ DAY OF DECEMBER
2010.
b. VIDEO PRESENTATION
Mayor Fletcher related that he had received a phone call from a reporter
who wanted his response to the City of Jacksonvi lle being recognized from
the House Chamber in Washington D.C. by Congressman Vic Snyder. He
related that he was able to have this rare opportunity recorded and t hus
preserved .
The City Council and audience were treated to a video presentation of Vic
Snyder introducing House Bill 1 7 24 commending t h e City of Jacksonville,
Arkansas for i t s outstanding support in creating a unique and lasting
partnership with the Little Rock Air Force Base, members of t h e armed
forces stationed there, their families, and the Air Force .
A copy of the video is on the City of Jacksonville's website.
Mayor Fletcher noted that the Joint Ed ucation Facility will be accepting
enrollment for classes in approximately f our weeks.
DEVIATION IN AGENDA :
CDBG Director Theresa Watson informed the City Council and audience of an
opportunity through the Reader 's Digest for the City to participate in a
cont e st "Cheer -up Your Community". She stated that t h e community that
has the most votes will receive $40,000 that can be used in the community
for necessary projects . She explained that everyone should go to the
website Readersdigest. com and vote for Jacksonville . She noted that if
you include six friends ' email addresses, then you can have six
additional votes. She also explained that you can vote once a day during
the time of t he contest.
APPOINTMENT(S):
ANNOUNCEMENT(S): Mayor Fletcher announced that the 53rd An nual Christmas
Parade will be hel.d Saturday, December 4th from 1 : 00 to 3: 00 p .m . and
City Hall will host its Christmas Open House Friday, December 10th from
11 :00 a .m . to 2 :00p .m.
4
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 2 , 2010
7:00 P.M. -7:28 P .M.
ADJOURNMENT: Without objection, Mayor Fletcher adjourned the meeting at
approximately 7:28p.m. MOTION CARRIED.
Respec t fully,
5
City Council of Jacksonvil le , Arkansas
AGENDA
Regular City Council Meeting
December 16 , 2010 7 :00p.m.
1. OPENING PRAYER:
2. ROLL CALL :
3. PRESENTATION OF
MINUTES :
4 . APPROVALS AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA :
Police Department:
Fire Department:
Animal Control :
Engineering Department:
6 . WATER DEPARTMENT:
7 . WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10 . STREET DEPARTMENT:
11 . SANITATION DEPARTMENT:
12 . PARKS & REG . DEPT:
13. PLANNING COMMISSION :
14 . GENERAL:
15 . APPOINTMENTS :
16 . ANNOUNCEMENTS :
ADJOURNMENT
Regular City Council Meeting
December 2 , 20 10
Regular City Council Meeting
November 18, 2010 and
Special City Counci l Meeting
November 23 , 2010
Regular Monthly Report/November
Police Chief Gary Sipes
Regular Monthly Report/November
Fire Chief John Vanderhoof
Regu lar Monthly Report/November
Public Works Di rect or Jim Oa k ley
Regular Monthly Report/November
City Engineer Jay Whisker
ORD INANCE 1412 (#17-2010)
Increasing Fire Department's
Emergency Services Division rates
(Mayor Fletcher)
PLANNING COMMISSION
Reappointment of Glen Keaton for a
term to expire 01/01 /2014
Appointment of Avis Twitty for a
term to expire 01 /01/2014
CALS BOARD OF TRUSTEES
Recommendation to appo int Kir by Miragli a
for a term to e xpire 12/31 /2013
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 16 , 2010
7:00 P.M. -7:08 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the City of Jacksonvi l le, Arka nsas met i n regular
session on December 16, 2010 at the regular meet i ng place of the Council.
Alderman Howard de livered the invocation and Vice Mayor Smith led a
s tanding audience in the "P l edge of Allegianceu to the flag.
ROLL CALL: Aldermen : Elliott , Ray, Rinker, Ferr ell, Stroud , Twitty and
Ho wa rd answered roll call . Vice Mayor Smith also answered RO LL CALL
declaring a quorum . PRESENT EIGHT (8), AB SENT (2). Mayor Fletcher was out
of town.
Othe rs present for the meeting were : Public Works Director Jim Oakley ,
City Eng ineer Jay Whi sker, CDBG Director The re sa Watson, Police Chief
Gary Si pes , Fire Ba ttali on Chie f Kendell Snyder, Human Resource Di re ctor
Jill Ross, IT Director Barbara Da nie l , Ass i sta nt Finance Dire ctor Cheryl
Erkel , 911 Di r ecto r Tabby Hughes , Helen Stroud, Edith Smith, Jim Moore,
Mike Traylor, Aa ron Robinson, Mark Wilson, Nick Whisker, inte re sted
citizens, and membe r s of the press .
PRESENTATION OF MINUTES :
Vice Mayor Smith presented the minutes
meeting o f December 2 , 2010 for approval
r egula rly scheduled City Council meeting.
of t h e regular City Council
and /or cor r ection a t t he next
APPROVAL AND/OR CORRECTION OF MINUTES :
Alderman Howard moved, seconded by Alderman Ray that the minutes of the
regular City Council meeting of 18 November 2010 and the special City
Council meeting of 23 November 2010 be APPROVED. MOTION CARRIED .
CONSENT AGENDA: REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Elliott moved, seconded b y Alderman Ray to approve t he Regular
Monthly Report for November 2010 regarding annual crime statistical
comparisons .
REGULAR MONTHLY REPORT/F I RE DEPARTMENT
Alderman Elliott move d , seconded by Alderman Ray to approve the Regular
Monthl y Repo rt for No vember 2010 from the Jacksonville Fire Department,
which reflects a fire loss of $60,000.00 and a savings total of $58,000.00 .
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Elliott moved, seconded by Alderman Ray to approve the Regular
Monthly Animal Cont rol Report for November 2010 . Said report reflects :
AD OP TION /FINES :
CONTR I BUTIONS :
TOTAL :
$2,055 .00
$ 25.00
$2,080.00
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 16 , 2010
7 :00 P.M. - 7 :08 P .M.
REGULAR MONTHLY REPORT/ENGINEERING DEPARTMENT
Alderman Elliott moved, seconded by Alderman Ray to approve the Regular
Monthly Report for November 20 1 0.
PERMITS/LICENSE ISSUED
Building Permits
Business License
UNSIGHTLY & UNSANITARY
Grass Letters
Property Mowed
Trash Letters
18
6
0
7
0
Trash Removal 0
Property Maint. Letters 26
Cost $2,275.00
CITATIONS
Debris & open storage
Property maintenance
0
1
INSPECTIONS PREFORMED
Building Inspections
Electrical
Plumbing
HVACR
VEHICLES
Notice of Noncompliance
Towed
CONDEMNATIONS
Structural Maint. Letter
Structural repairs made
Demolit i ons
WARRANTS
Arrest
Search
40
43
42
22
16
1
0
0
0
0
0
ROLL CALL: Aldermen : Elliott , Ray , Rinker, Ferr ell , Stroud , Twitty and
Howard voted AYE. MOTION CARRIED.
WATER DEPARTMENT :
WASTEWATER DEPARTMENT :
FIRE DEPARTMENT :
POLICE DEPARTMENT :
STREET DEPARTMENT :
SANITATION DEPARTMENT :
PARKS & RECREATION :
PLANNING COMMISSION:
GENERAL : a . ORDINAN CE 1412 (#17-10)
AN ORDINANCE INCREASING THE RATES OF THE JACKSONVILLE FIRE DEPARTMENT 'S
EMERGENCY SERVICES DIVISION ; AMENDING JMC §8.48.050 ; DECLARING AN
EMERGENCY ; AND , FOR OTHER PURPOSES.
Battalion Chief Kendell Snyder explained tha t Ordinance 1412 proposes to
raise the costs per ambulance run by $100.00, which is still below the
average in the area. He stated that t here will still be no charge for
supplies, which is the norm in most other services. He then answered t h a t
there is a sma ll increase i n mileage.
Alderman Ray moved, seconded by Alderman Stroud to pla ce Ordinance 1412
(#17 -10) on FIRST READING. ROLL CALL: Aldermen Elliott, Ray, Rinker,
Ferrell, Stroud, Twitty and Howard voted AYE ( 7) . NAY ( 0 ) . MOTION
CARRIED . Whereupon City Attorney Bamburg read the heading of Ordinance
1412 (#17-10).
2
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 1 6, 2010
7:00 P.M . -7:08 P.M .
Alderman Stroud moved, seconded by Alderman Ray to ACCEPT Ordinance 1412
on FIRST READING and suspend the rules and place Ordinance 1 412 (#17 -10)
on SECOND READING . ROLL CALL : Aldermen El l iott , Ray, Rinker, Ferrell ,
Stroud , Twitty and Howard voted AYE (7). NAY (0). MOTION CARRIED .
Whereupon City Attorney Bamburg read the heading of Ordinance 1412 (#17-
10) .
Al derman Stroud moved, seconded by Alderman Howard to ACCEPT Ordinance
1412 on SECOND READING and suspend the rules and place Ordinance 1412
(#17 -10) on THIRD and FINAL READING . ROLL CALL: Aldermen Elliott, Ray,
Rinker, Ferrell, St r oud, Twit t y and Howard voted AYE (9). NAY (0).
MOTION CARRIED . Whereupon City Attorney Bamburg read the heading of
Ordi nance 1412 (#17 -10).
Alderman
(#17 -10)
Elliot t moved , seconded by Alderman
be APPROVED AND ADOPTED. ROLL CALL:
Rinker , Ferrell, Stroud, Twitty and Howard
MOTION CARRIED.
Ray that Ordinance
Aldermen Elliott,
voted AYE ( 7) . NAY
1412
Ray ,
( 0).
Al derman Ray moved, seconded by Alderman Stroud t hat the EMERGENCY CLAUSE
be a t tached to Or di n ance 1412 (#1 7-10). ROLL CALL : Aldermen Elliott ,
Ray, Ri nker, Ferrell, Stroud, Tw i tty and Howard voted AYE (7). NAY (0).
MOTION CARRIED.
ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1412 THIS 16th DAY OF DECEMBER
2010 .
DEVIATION IN AGENDA:
Recognition of Aldermen Service to the City Council
Vice Mayor Smith recognized Aldermen Twitty and
Alderman Twitty has served on the City Council
Alderman Ferrell one and a half years .
RESUME AGENDA :
APPOINTMENT(S): PLANNING COMMISSION
Ferrell , noting that
twenty-four years and
Alderman Ray moved , seconded by Alderman Howard to approve the
reappointment of Glen Keaton to the Planning Commission for a term to
expire 1/01/2014 and the appointment of Avis Twitty to the Planning
Commission for a term to expire 1/01/2014 . Alderman Twitty abstained .
MOTION CARRIED .
CALS BOARD OF TRUSTEES
Mr. Mark Wilson expressed his pride regarding his service to the CALS
Board of Trustees for the past six years . He expressed his appreciation
to the City Council for the ir r ecommendation of his appointment to that
position. He offered the recommendation of Kirby Miraglia to fill the
position, adding that he feels Mrs. Mi raglia would be a good
representative for Jacksonville on the CA LS Board.
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 16, 2010
7:00 P .M. -7:08 P.M.
Alderman Elliott moved, seconded by Alderman Ray to recommend appointment
of Kirby Miraglia to the CALS Board of Trustees . MOTION CARRIED.
ANNOUNCEMENT(S): Vice Mayor Smith announced that there would be a special
meeting on January 15, 2011 at the Community Center beg inning at 9 : 00
a.m.
ADJOURNMENT: Without objection, Vice Mayor Smith adjourned the meeting at
approximately 7:08 p.m . MOTION CARRIED.
Respectfully,
4