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2005City Council Of Jacksonville, Arkansas AGENDA Regular City Council Meeting January 6, 2005 7:00P.M. 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVALS AND/OR CORRECTION OF MINUTES : 5. CONSENT AGENDA: Animal Control 6. WATER DEPARTMENT: 7. WASTEWATER DEPARTMENT: ~ 8. FIRE DEPARTMENT: 9 . POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. SANITATION DEPARTMENT: 12 . PARKS & REC. DEPT : 13. PLANNING COMMISS ION: 14. GENERAL: a. Regular City Council Meeting December 16 , 2004 Regular City Council Meeting December 2, 2004 Regular Monthly Report/December and Annual Report for 2004 (Public Works Director Jim Oakley) ORDINANCE 1239 (#1 -05) Waiving Competitive Bidding for a new pumpe r truck (Mayor Swaim) ORDINANCE 1240 (#2-05) Establishing an Improvement district for Base Meadows Subdivision (Mayor Swaim) b. ORDINANCE 1241 (#3-05) Modifying JMC 13.16 regard i ng charges and fees assessed and repealing JMC13.16 .020 (Mayor Swaim) c . RESOLUTION 580 (#1 -05) Supporting the annexation of property bordering the southeast boundary of Jacksonville d. DISCUSSION: Keep Ame rica Beautiful (Alderman Stroud) e. DISCUSS ION: Christmas Decorations (Alderman Fletcher) 0.00283 City Council AGENDA continued : January 6, 2005 15. APPOINTMENTS: 16. ANNOUNCEMENTS : ADJOURNMENT: PLANNING COMMISSION APPOINTMENT Bart Gray, Jr. for a term to expire 1/1/08 Swearing in Ceremony will be held prior to the City Council meeting at 6:30p.m. in the City Cou neil Chambers Arkansas Highway Department Public Hearing Study of James Overpass & access roads January 1oth from 4:00-7 :00p.m. at the Jacksonville Community Center .000265 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 6, 2005 7 :00 P .M . -7:20 P .M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The Ci ty Council of the City of Jacksonvi lle , Arkansas met in Regular Session o n January 6 , 2 005 at the regular meeting place of the Council. Alderman Ray delivered the invocat i on and Mayor Swaim led a standing audience in the "Pledge of Allegianceu to the flag . ROLL CALL : Aldermen: Elliott, Smith , Lew i s , Sansing, Ray, Rinker, Fletcher, Stroud , Twitty, and Howard answered roll call. Mayo r Swaim also answered ROLL CALL declaring a quorum. PRES ENT ten (10), ABSENT (0). Others present for the meeting were: City Attorney Robert Bamburg , Deputy Clerk Tawnya Johnson , Huma n Resource Director Charlie Brown , Finance Director Paul Mushrush , City Engineer Jay Whisker , Public Works Di rector Jim Oakley , Fire Chief John Vanderhoof, Police Chief Robert Baker, Parks and Recreation Director George Biggs, CDBG Director Theresa Watson , Mrs. Judy Swaim, Mrs. Helen Stroud, Mrs. Edith Smith, Mrs . Lendy Lewis, Mr . Larry Dupree, Mr. Larry Smith, interested citizens and members of the press . PRESENTATION OF MINUTES: Mayor Swa im presented the minutes of the regular City Council meeting of December 16, 2004 for approval and/or correct i on at the next regularly scheduled City Co uncil meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Howard that the minutes of the Regular City Council Meeting of 2 December 2004 be APPROVED. MOTION CARRIED . CONSENT AGENDA : REGULAR MONTHLY REPORT/ANIMAL CONTROL Alderman Elliott moved , seconded by Al derman Smith to approve the Regular Mon t hly Anima l Control Repo r t for December 2004 and the Annual Report for 2004 . Said report reflects: DECEMBER 2004 ADOPTION/FINES: $ CO NTR IBUTIONS: $ TOTAL: $ ANNUAL 2004 679.50 50 .00 729 .50 ADOPTION/FINES: CONTRIBUTIONS: TOTAL: $8 ,467 .50 $ 205 .00 $8,672.50 ROLL CALL : Aldermen Elliott, Smith, Lewis, Fletcher , Stroud , Twitty, and Howard voted AYE. 1 Sansing , Ray , Rinker , MOTION CARRIED . 000266 WATER DEPARTMENT : WASTEWATER DEPARTMENT: FIRE DEPARTMENT : ORDINANCE 1239 (2-05) CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 6, 2005 7 :00 P .M. -7 :20 P .M. AN ORDINANCE WAIVING COMPLETIVE BIDDING BY THE CITY OF JACKSONVILLE , ARKANSAS, FOR THE PURPOSE OF OBTAINING ANEW PUMPER TRUCK FOR THE Firu~ DEPARTMENT; DECLARING AN EMERGENCY ; AND , FOR OTHER PURPOSES. Alderman Smith moved, seconded by Alderman Stroud that Ordinance 12 39 be placed on FIRST READING . ROLL CALL: Alderman Elliott, Smith, Lewis, Sansing, Ray, Rinker, Fl etcher, Stroud, Twitty, and Howard voted AYE. NAY (0). MOTION CARRIED . Whereupon City Attorney Bamburg read Ordinance 1239 . Alderman Elliott moved , secon ded by Alderman Lewis that Ordinance 1239 be APPROVED o n FIRST READING . ROLL CALL : Alderman Elliott , Smith , Lewis, Sansing , Ray , Rinker, Fletcher, Stroud, Twi tty , and How ard v oted AYE . NAY (0). MOTION CARRIED . Al derman S troud moved , seconded by Al derman Sansing to suspend the r ule s and place Ordinance 1239 on SECOND READING. ROLL CALL : Alderman E l liott, Smith, Lewis , Sansing , Ray, Rin ker, Fletcher , Str o u d , Twitty , a n d Ho ward voted AYE. NAY (0). MOTION CARRIED . Wh ereupon City Attorney Bamburg read t he h eading of Ordinance 1239 . Alderman Stroud moved, secon ded by Alderman Howard to further suspend the rules and place Ordinance 1239 on THIRD and FINAL READING. Mayor Swaim p ointed out tha t the item had bee n budge ted at $225 ,000 .00 and in waiving competitive bidding the City i s ab le to have the purchase price be $205 ,000.00 . ROLL CALL : Alde rman Elliott , Smi th , Lewis, Sansing , Ray , Rinker, Fletch er, Stroud, Twi tty, and Howard voted AYE . NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1239 . Alde rman Smith moved , seconded by Al derman Stroud that Ordina n ce 1239 be APPROVED AND ADOPTED . ROLL CALL: Alderman E lliott , Sm ith, Lewis 1 San s i n g , Ra y, Ri n k er, F le t c h er, Stroud, Twitty , and Howard voted AYE. NAY (0 ). MOTION CARRIED. ORDINANCE APPROVED , ADOPTED AND NUMBER 1239 THIS 6 th DAY OF JANUARY 2005 . POLICE DEPARTMENT: PARKS & RECREATION : STREET DEPARTMENT: SANITATION DEPARTMENT : PLANNING COMMISSION : 2 GENERAL : a. ORDINANCE 1240 (#2-05) 000267 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 6 , 2005 7:00 P.M. -7:20 P.M. AN ORDINANCE ESTABLISHING BASE MEADOWS MUNICIPAL IMPROVEMENT DISTRICT FOR BASE MEADOWS SUBDIVISION ; PURPOSES . PROPERTY OWNERS AND 1 FOR OTHER Mayor Swa im related that the Base Meadows Subdivision is a newly planned subdivision located off Hwy 107, adjacent to the Jackson Heights Subdivision. He stated that in order to obtain City sewer the developers have agreed to create an improvement district to fund the construction of a main sewer line to the Subdivision. Alderman Elliott moved, seconded by Alderman Smith that Ordinance 1240 be placed on FIRST READING. ROLL CALL: Alderman Elliott, Smith, Lewis, Sansing , Ray, Rinker, F le tcher , Stroud, Twitty, and Howard voted AYE . NA Y (0). MOTION CARRIED. Whereupon City Attorney Bamburg read Ordinance 12 40. Alderman Stroud move d , seconded by Alderman Lew is that Ordinance 12 40 be APPROVED on FIRST READING. ROLL CALL: Alderman Ell iott, Smit h , Lewis, Sansing , Ray, Rinker , Fletcher, Stroud, Twitty, and Howard voted AYE . NAY (0). MOTION CARRIED . Alderman Smith moved, seconded by Alderman St roud to suspend the rules and place Ordinance 1240 on SECOND READING. ROLL CALL: Alderman Ell i ott, Smith, Lewis, Sansing , Ray , Rinker , Fletcher, Stroud, Twitty, and Howard voted AYE . NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1 240 . Alderman Lewis moved, seconded by Alderman Ray to further suspend the rules and place Ordinance 1240 on THIRD and FINAL READING . ROLL CALL: Alderman Elliott, Smith, Lewis, Sans ing, Ray , Rinker, Fletcher, Stroud, Twitty, and Howard voted AYE . NAY (0). MOTION CARRIED . Whereupon City Attorney Bamburg read the heading of Ordinance 1240 . Alderman Stroud moved , seconded by Alderman Ray that Ordinance 1240 be APPROVED AND ADOPTED . ROLL CALL : Alderman Elliott, Sm i th, Lewis, Sansing, Ray, Ri nker , Fletcher , Stroud, Twitty, and Howard voted AYE . NAY (0). MOTION CARRIED . ORDINANCE APPROVED, ADOPTED AND NUMBER 1240 THIS 6 th DAY OF JANUARY 2005 . b . ORDINANCE 1241 (#3-05) AN ORDINANCE MODIFYING JACKSONVILLE MUNICIPAL CODE §13 .16 REGARDING CERTAIN CHARGES AND FEES ASSESSED ; REPEALING JACKSONVILLE MUNICIPAL CODE §§13.16.020 -13 .16 .040; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES. Mayor Swaim noted that currently fees charged for t ie -on or meter cost has to be approved in ordinance form by the City Council, explaining that State Statutes a l low the utility commission to set and amend those fees . He related that the City Council will retain the ability to monitor and approve user rate fees . 3 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 6, 2005 7:00 P .M. -7 :20 P.M . Alderman Smith moved , seconded by Alderman Stroud that Ordinance 124 1 be placed on FIRST READING. ROLL CALL : Alderman E lliott , Smith, Lewis , Sansing , Ray, Rinker, Fletcher, Stroud, Twitty, and Howard voted AYE. NAY {0). MOTION CARRIED . Whereupon City Attorney Bamburg read Ordinance 1241. Alderman Stroud moved, seconded by Alderman Sansing that Ordinance 1241 be APPROVED on FIRST READING . ROLL CALL: Alderman Elliott , Smith , Lewis, Sansing , Ray, Rinker, Fletcher, Stroud, Twitty, and Howard voted AYE . NAY (0). MOTION CARRIED. Alderman Lewis moved, seconded by Alderman Stroud to suspend the rule:3 and place Ordinance 1241 on SECOND READING. ROLL CALL: Alderman Elliott, Smith, Lew i s, Sansing, Ray, Rinker, Fletcher, Stroud, Twitty, and Howard voted AYE. NAY (0 ). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1241. Alde rman Ray moved , seconded by Alderman Howard to further suspen d the rules and place Or dinance 1241 on THIRD and FINAL READING . ROLL CALL : Alderman Elliott , Smi th , Lewis, Sansing, Ray, Rinker, Fletcher, Stroud, Tw i tty, and Howard voted AYE . NAY (0). MOTION CARRIED. Whereupon Ci ty Attorney Bamburg read the heading of Ordinance 1241 . Alderman Sansing moved, seconded by Alderman Lewis that Ordinance 1241 be APPROVED AND ADOPTED. ROLL CALL : Alderman El li ott, Smith , Lewis, Sansing, Ray, Rinker, Fletcher, Stroud, Twitt y , and Howard voted AYE . NAY (0). MOTION CARRIED . Alderman Sansing moved, seconded by Alderman Howard that the EMERGENCY CLAUSE be attached to Ordinance 1241. ROLL CALL: Al derman Elliott, Smith, Lewis, Sansin g, Ray, Rinker, Fletcher, Stroud, Twitty, and Howar3 voted AYE . NAY (0). MOTION CARRIED . ORDINANCE APPROVED, ADOPTED AND NUMBER 1241 THIS 6 th DAY OF JANUARY 2005. c . RESOLUTION 580 (#1-05) A RESOLUTION URGING SUPPORT OF THE PROPOSED ANNEXATION OF CERTAIN REAL PROPERTY BORDERING THE SOUTHEAST BOUNDARIES OF THE CITY LIMITS OF JACKSONVILLE (COMM:ONLY KNOWN AS THE SOUTHEAST ANNEXATION) ; AND, FOR OTHER PURPOSES. Mayor Swaim related that part of the property being proposed for annexation is the Murrell Tayl or Elementary School. He re l ated past efforts to have the School annexed when property for the First Electric Cooperat i ve was annexed were not successful, adding that at that time the Dis t r i ct was not in favor of annexation . He noted that the annexation will provide Police and Fire protection for the School . 4 000289 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 6, 2005 7:00 P.M . -7 :20 P.M. Alderman Ray moved, seconded by Alderman Sansing to read Resolution 580 (#1-05) . MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Resolution 580 (#1-05) . Alderman Smith moved, seconded by Alderman Sansing to approve Resolution 580 (#1 -05). MOTION CARRIED . d . KEEP AMERICA BEAUTIFUL Alderman Stroud stated that he had originally proposed the plan to address litter in the City. He suggested that a committed be formed to sol i c i t volunteers from the Community . He related that in speaking with Mr . Jack Singleton of the Keep Arkansas Beautiful program, he learned that there are procedures to be followed to properly form the committee. He added that he has a meeting with Mr. Singleton set for next Tuesday , and that Mr. Singleton has expressed his willingness to come before City Council and offer his guidance. He t hen encouraged citizen support in order to have a board base support for the committee. It was the consensus of the City Counci l to address formation of a committee at the next Regularly Scheduled City Council meeting. e . CHRISTMAS DECORATIONS Alderman Fletcher related that during the previous Christmas season it was noticeable that as a Country it has been deemed politically correct to forego some aspects of the Christmas season. He stated that it is his feeling that Christ is being taken out of Christmas , adding that he would like to see the words "Merry Christmas" added back into the City Chris t mas decorations. He related that as a Christian he is offended by the national media 's blatant shift to political correctness regarding Christmas. He stated that he would like to see Christmas celebrated for what it is , Jesus Christ birthday . Mayor Swaim noted that the City purchased new pol e decorations this year; and that the City does have a 4' X 20' Merry Christmas sign that has been used in the past. He related that the sign decoration has been repaired several times and has become unusable. He added that a similar Merry Christmas sign has been located and is priced between $1 ,4 00.00 to $2,000.00. He stated that there was no intent to be "politically correct" by not having the Merry Christmas sign up this year . It was the general consensus of the City Council to purchase a new sign instead of having the old sign repaired . APPOINTMENT (S): Alderman Smith moved , seconded by Alderman Elliott to approve the appo i ntment of Bart Gray, Jr. to the Planning Commission for a term to expire 01/01/08. MOTION CARRIED . 5 ·0002 7 0 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 6, 2005 7:00 P.M . -7:20 P.M. ANNOUNCEMENT(S): Mayo r Swaim announced that a public h eari ng would be held regarding the Highway Department 's Study conducted of the James St reet Overpass and one -way access roads along with proposed turn-a-- rounds for James Street and Vandenburg to alleviate traffic problems. He related that the public hearing would be held January lOth from 4:00 p .m. to 7:00 p .m. at the Jacksonville Community Center. He encouraged at t endance. ADJOURNMENT: Mayor Swaim without objection adjourned the meeting a1 ~ approximately 7:20p .m. Respectful l y , 6 ,........ City Council Of Jacksonville, Arkansas AGENDA Regular City Council Meeting January 20, 2005 7:00P.M. 1. OPENING PRAYER: 2 . ROLL CALL: 3. PRESENTATION OF MINUTES: 4 . APPROVALS AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: Police Department: Fire Department: Engineering Department: 6. WATER DEPARTMENT: 7 . WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9 . POLICE DEPARTMENT: 10 . STREET DEPARTMENT: 11. SANITATION DEPARTMENT: 12 . PARKS & REC. DEPT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: a. Regular City Council Meeting January 6 , 2005 Regular City Council Meeting December 16, 2004 Regular Monthly Report/December Police Chief Robert Baker Regular Monthly Report/December Fi re Ch ief John Vanderhoof Regular Monthly Report/December City Engineer Jay Whisker Annua1Reportfor2004 (available at meeting) (Mayor Swaim) Annua1Reportfor2004 (available at meeting) (Mayor Swaim) STATE OF THE CITY presented by Mayor Swaim b. ORDINANCE 1242 (#4-05) Reclassifying property located on McArthur Drive (Mayor Swaim) c. DISCUSSION : Keep America Beautiful (Alderman Stroud) d . Request for Fire Grant Match (Aldermen Howard & Stroud) CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 20 , 2005 7:00 P.M. -7:58 P.M . REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on January 20, 2005 at the regu l ar meet ing place of the Council. Alderman Ray delivered the invocation and Mayor Swaim led a standin9 audience in the "Pledge of Allegiance" to the flag . ROLL CALL : Aldermen : Elliott, Smith, Lewis, Sansing, Ray, Rinker, Fletcher, S troud, Twitty, and Howard answe r ed roll call . Mayor Swaim also answered ROLL CALL declaring a quorum. PRESENT ten (10), ABSENT (0). Others present for the meeting were: City Attorney Robert Bamburg, Deputy Cle rk Tawnya Johnson, Human Resource Director Charlie Brown, Finance Director Paul Mushrush, Finance Accountant Cheryl Erkel, City Engineer Jay Whisker, Public Works Director Jim Oakley, Fire Chief John Vanderhoof, Battalion Chief Joe Bratton, Police Captain J . J . Martin, Parks and Recreation Director George Biggs, CDBG Director Theresa Watson , Wastewater Manager Thea Hughes, Sewer Commission Chairman Joan Zumwa l t, Water Department Superintendent Ken Anderson, Water Commission Chairman Thad Gray, Mrs. Judy Swaim, Mrs . Edith Smith, Mrs . Lendy Lewis, Mr. Larry Dupree, Mr. Larry Smith, interested citizens and members of t h e press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the regular City Counc il meeting of January 6, 2005 for approval and/or correction at the next regularly scheduled City Council meeting. APPROVAL AND/OR CORRECTION OF MINUTES : Alderman Smith moved, seconded by Alderman Howard that the minutes of thE! Regular City Council Meeting of 16 December 2004 be APPROVED . MOTION CARRIED . CONSENT AGENDA: REGULAR MONTHLY REPORT /POLICE DEPARTMENT Alderman Elliott moved , seconded by Alderman Ray to approve the Regular Monthly Report for December 2004 . Said report reflects t he Total Value of Reported Stolen Property $78,551. Total Value of Recovered Stolen Property $27,179 and Total Report Sales $419.00. REGULAR MONTHLY REPORT/FIRE DEPARTMENT Alderman Elliott moved , seconded by Alderman Ray to approve the Regular Monthly Report for December 2004 from the Jacksonville Fire Department, which reflects a fire loss of $42,4 50 and a savings total of $57,000 .00. REGULAR MONTHLY REPORT/ENGINEERING Alderman Elliott moved, seconded by Alderman Ray to approve the Regular Monthly Repo rt for December 2004. Sa id repo rt reflects : PERMITS/LICENSE ISSUED Building Permits Business Li cens e 14 5 INSPECTIONS PREFORMED Building Inspections HVACR Plumbing Electrical 1 48 70 76 27 UNSIGHTLY & UNSANITARY Grass Letters 0 0 58 6 $1 ,261 .71 Property Mowed Trash Lett ers Trash Removal Cost f or December CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 20 , 2005 7 :00 P .M. -7:58 P .M. VEHICLES Not i ce of Noncompliance Towed CONDEMNATIONS St r uctural Maint. Letters Structural Repa i rs Made Demolitions 14 4 3 0 3 ROLL CALL: Aldermen Elliott, Smith, Lewis, Fletcher, Stroud, Twitty, and Howard voted AYE. Sansin g, Ray, Rinker , MOTION CARRIED . WATER DEPARTMENT: Annual Report for 2004 Water Department Sup erintendent Mr . Ken Anderson reviewed highlights of the 2004 Jacksonvil l e Wate r Commi ss i on report as follows. He r elated that the Waterwo r ks c r ew completed ten major projects in 2004 totaling 5,550 linear feet i n water mains , 2 fire hydrants , 20 valves and 50 water se r vices. He then stated that the Water Department 's engineering consultants helped to re-map the i r entire water d i stributi on system into electronic format to make updates as required. He related that 9 subdivis i ons were i nspected consisti n g of 5,025 linear feet of ma in s , 9 f i re hydr a n ts, 35 valves and 100 servi ce connections. He noted that t h e In spect i on De p a r tment performed 2 ,521 line locations through Arkansas On e Ca l l , 266 s u bdivision i nspections and 225 cross- conn ection inspect ions. He then added that the Production Department pa r ticipated in 5 projects in 2004, explain i ng that the ma i n project was the completed con struction of we l l #12 on Kerr Road. He no t ed that this wel l was a replacement of Well #2. He related that t he crew also installed a concrete pad at the West Plant used for a back-up gene r ator , painted two of the elevated s t orage tanks a n d perf ormed security improvements at various sites around the system. He stated that the customer base for 2004 was 9 ,262 representing a 2% i ncrease . He re l ated that there were 33 employees employed i n 2004, whi c h h as been con s t ant for t he l ast seve r al years, and overtime was 4% of the t otal payro l l as compared to 4 . 6% for the pre v ious year. He stated that bad debt s increased 3.2% from a total f i gure of $13,464.54 in 20 0 3 to $13 ,892 .23 in 2004 . He stated that the Department h a s 7 l icensed employees , adding t h at 2 additiona l employees are in the proce ss of obtaining their l i cense. He noted that there were approximately 1 7 ,952 dis t ribution wo r k orders for 2004 , add i ng that o f those 100 were for major water main breaks , 10 fire hydrant repairs and replacements , 34 new f ire h ydrants, 35 new values, 1 4 5 new service connections , 14 ,041 customer service ca l ls , 2, 402 meter investigations and repairs, 1,185 service line repairs . He stated t hat the production for the year was up approximately .4%. He r elated that the LRAFB accounts for app r oximately 2 000274 CITY OF JACKSONVILLE RE GULAR CITY COUNCIL MEETING JANUARY 20 , 2005 7:00 P.M . - 7 :58 P .M. 15% of total metered production, Furlow Association accounted for 5%, Bayou Two Association accounted for 6%, and the City of Cabot accounted for less tha n 1% with the remainder of 73 .2% for the City of Jacksonville. He stated that the total production in 2004 was 1 . 5 billion gallons, adding that the average da ily demand was 4.1 mill ion. He stated that water loss was down to 15 .1%. He then adde d that: production from the we l ls was 540,041, which accounted for 36% of the total production and that 970,059 was purchased from Central Arkansas Water, which accounted for 64%. He related that the maximum daily flovl was 6,352,000 million gallons, adding that the system capacity is 10 million gal l ons per day. He explained that with the new water line fron1 Central Arkansas Water tha t will increase to 12 million gallons per day. In response to a question from Alderman Fletcher, Mr . Anderson related that the water loss percentage comes from leakage, with a majority bein~r fi re hydrant maintenance and fire flow for fighting fires. He then explained that the jump in 2001 occurred wh en Cabot stopped purchasinsr water, further explaining that the decrease in production increased the percentage of water l oss. Mayor Swaim expressed the Council's appreciation to the Water Commi ss ion . WASTEWATER DEPARTMENT : Annual Report for 2004 Mrs. Thea Hughes reported that in June 2004, the EPA closed the Administrative Order that the Department had been under for over 16 years. She related that one requirement of closing the order was fo r the Department to continue its agg ressive rehab program . She then added that the Department has just completed its 9th consecutive year with no permit. violations . She attributed the success of the operat ion to the Wastewater Department operators . She stated that the Department r esponded to 230 main line and service line customer calls, adding that analysis has determined that the rehab program is beginning to take effect. She stated t hat in 2004 there were 32 overflowing manholes as compared to 34 in 2003 . She pointed out that while that may not seem like a big decrease the amount of rainfall in 2004 was significantly increased by almost double the pervious year . She related that in 2003 there were 100 main line calls and 75 i n 2004, which is f urther evidence that the rehab program is working . She then related that the Department launched an aggressive grease campaign to educate the public not to pour grease in d r ains and is pleased to report that 45 of the 75 calls in 2004, as compared to 79 of 116 in 2003, were grease related. She re l ated that the Department replaced 3, 337 of main line , which was a decrease explaining that a ma j ority to the pipe was in significant areas such as 24" duct l i ne pipe down the Rocky Branch Creek. She stated that 57,350 feet of line was televise d, 303 private service lines were inspected, and property owners repaired 15 service lines. She stated that 2. 234 bil l ion gallons of wastewater was process in 2004, which inc ludes a large amount of rainwater. 3 000275 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 20, 2005 7:00 P.M. -7:58 P.M. She related that all industrial users were in compliance, adding that 303 restaurant grease trap inspections were performed along with 80 oil and water separato r inspections in maintenance and mechanic shops. She stated that the Department received excellent lab ratings from EPA and passed all their ADEQ inspections. She stated that operating revenues were up 24% due to the rate increase, which was the second step of the five-step increase. She noted that even with the increase there was a net loss in operating revenues, adding that it is hoped the next phase o f the rate increase will make a differenc e. She stated that construction of the West Interceptor has begun and is approximately 50% completed with a completion date of Mar ch 2005. She stated that the Wastewater Department has 17 licensed wastewater operators, which represents over half of the present staff. She stated that over 8 employees have a class III, 3 have a class IV, and 3 have a class I I and 3 have a class I. She stated that there are also 16 licensed COL dr i vers . Mayor Swaim expressed the Council's appreciation to the Wastewater Commission. FIRE DEPARTMENT : POLICE DEPARTMENT: PARKS & RECREATION: STREET DEPARTMENT : SANITATION DEPARTMENT: PLANNING COMMISSION : GENERAL: a. STATE OF THE CITY Mayor Swaim stated that the City of Jacksonville is fortunate to have quality individuals who are willing to serve as Council members, Board members & Commission members, adding that these individuals along with our City employees, make his job more manageab l e. He stated t hat as the report is read it is clear that that running the operations of City government is truly a team effort. He stated that he would like to publicly thank all who participate -especially the volunteers , who give of their time and effort to serve. He stated that he would not be able to do his job without their help. He added that his remarks would be limited to specif i c areas without covering all the activities of 2004 . He urged that everyone read the report i n its entirety . He related that most citizens are interested in how their tax dollars are being spent and accounted for, adding that he is pleased to report that the City stayed within the approved budget for 2004 and the financial activities continue to be we ll documented . He stated that the City transi tioned to the required GASB Statement No. 34 (Bas ic Financia l Statements & Management Discussion & Analysis fo r State and Local 4 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 20 , 2005 7 :00 P .M. - 7 :58 P.M . Governments) without a hiccup. He added that this is the sixth conse cutive year the City has been awarded the "Certificate of Ach i evement for Ex cel lence in F inancial Reporting" from the Gove rnment: Finance Officers As sociation o f the United States and Canada . He noted that Ja cksonv ille is one of only 6 or 7 cities in Arkansas to receive the award a nd one of even fewer cities to receive i t consecutively for the past six years . He stated t hat Human Resources continues to work on improvi ng workplace sa f ety programs as documented by a $15,000 reduction in our Worker's Compensat ion Insurance premiums. He added tha t the total full -time turnover rate dropped below the average in municipal government: organizations to 9 .8% versus 12 .67 % in 2003. He stated that evolving technology has kept the City busy upgradin~r equipment and so ftware to better serve the c iti zens, adding t hat minutes of Council meetings are now available on the website and all Ordinances, Resolutions, and Planning Co mmissi o n minutes will be availabl e in 2005 . He pointed out that the recycling program cont i nues to grow with the addition of 300 new citizens in 2004 , bringing the numbers who recycle regularly to o ver 4, 000 homes . He stated that recycl ab les collected, processed and sold tota l ed 1, 190, 455 pounds, which represe nt s a 24%; increase over the previous year, and brought in $68,790 in revenues . He added that appro x imately $12 ,000.00 was also saved in landfill cost. because of recycl in g. He stated that the emergency responders such as Po lice, Fire, Ambul a nce o: 9 -1 -1 continue to provide exce l lent service for the citizens of Jacksonville . He note d that as the City cont inues to grow , the n eed to expand these services will increase. He related that new d evel opme n t continued into 2005 with several new subdivisions approved, the largest being Base Commons with 245 lots. He stated t hat there were 123 new homes bui lt and 21 new commercial permi ts issued. He added that the announcement of Ch ili's Restaurant locating ir.. Jacksonville has generated a lot of excitement and is expected to be comp leted soon. He stated that one area of major accomplishment in 2004 was t he approval of the new aquati cs park, which is unde r construction , wi t h a completion da te ear l y in spr ing. He s t ated that the citi zens voted to fund t he project along with a joint educat i on facility and a Police/Fi re training fac i l ity. He stated that the Ci ty has accumulated the funding for the a quati cs park and funds are be i ng set aside each month to fund the two additional projects . He stated tha t the budget is on schedule and pro jects shoul d be f unded within the proposed t i me frame . He expre ssed his apprecia tion for help received and for the opportunity to serve as Mayor, asking eve ryone to take time to review the repo rt completely. He noted that the State o f the City report would be avai l able on the website tomorrow. 5 CITY OF JACKSONVI LLE REGULAR CITY COUNCIL MEETING JANUARY 20, 2005 7 :00 P.M. - 7 :58 P .M. b. ORDINANCE 1242 (#4-05 ) AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE, ARKANSAS (GENERAL LOCATION: PROPERTY LOCATED OFF OF McARTHUR DRIVE ADJACENT TO OAKWOOD APARTMENTS, JACKSONVILLE, ARKANSAS); AMENDING ORDINANCE NUMBERS 213 AND 238 AND THE LAND USE MAP OF THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES. Alderman Smith moved, seconded by Alderman S t roud t hat Ordinance 1242 be placed on FIRST READING. ROLL CALL : Alderman Elliott , Sm i th , Lewis 1 Sansing , Ray , Rinke r , F l etcher , Stroud, Twitty , and Howard voted AYE . NAY (0 ). MOTION CARRIED. Whereupon City Attorney Bamburg read Ordinance 1242 . Al de r ma n Lew i s moved , seconded by Alderman Ray that Ordina nce 1 242 be APPROVED on FIRST READING. Alderman Stroud noted that he was in attendance at the Planning Commission meeting, pointing out that while there were no object i ons to the rezoning , he is no t in favor of rezoning property from residential to comm ercial , because he feels t h ere is a shortage of residenti al property. Mayo r Swaim noted that the p r operty is adjacent to Oakwood Ap art ment comp l ex , which may make the request more feasible. It was noted that the property consists of approximately 3 acres and is be i ng proposed for some type of townhouse development. ROLL CALL: F l etcher , CARRIED. Alderman Elliott , Smith , Lew i s , Sansing, Stroud, Twi t ty, and Howard voted AYE. NAY Ray , (0) . Rinker , MOTION Al derman Sans i ng moved, secon ded by Alderman Ray to suspend t h e rul es and place Ordi nance 12 4 2 on SECOND READING. ROLL CALL : Alderman El l iott , Sm i th , Lewis , Sans i ng , Ray, Rin k er, Fletcher , Stroud , Twitty, and Howard vot ed AYE . NAY (0). MOTION CARRIED . Whereupon City Attorn ey Bamburg read the heading of Or dinance 1 242. Al derman Smith moved , seconded by Alderman Howard to further suspend the rules and place Ordinance 1242 on THIRD and FINAL READING . ROLL CALL : Alderman Elliott , Smi th, Lew i s, Sans i ng, Ray, Rinker , Fletcher , Stroud, Twitty , and Howard voted AYE. NAY (0). MOTION CARRIED. Where u pon City Attor ney Bambur g read the headi ng of Ordinance 1242 . Alderma n Lewis moved , seconded by Alderman Ray that Ordinance 1242 be APPROVED AND ADOPTED. ROLL CALL : Alderman E lliott , Smi t h , Lewis , Sansing , Ray , Rinker , Fletche r, Tw i tty , and Howard voted AYE . Alderman Stroud voted NAY (0). MOTION CARRIED. ORDINANCE APPROVED, ADOPTED AND NUMBER 1242 THIS 20th DAY OF JANUARY 2005. 6 000 21'8 c . KEEP AMERICA BEAUTIFUL CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 20 , 2005 7 :00 P .M. -7 :58 P .M. Alderman Stroud stated that the City of Jacksonvi l le has an opportunity along with other cities in the County to address concerns of litter in the communi ty. He noted that the issue would be addressed outside o f government and f ocus on citizen involvement . He introduced Mr. Jack Singleton of the Keep Arkansas Beautiful Commission . Mr. Singl eton noted that Ke e p Arkansas Beautiful is the statewid e affiliate for Keep America Beautifu l, which is an organ ization that has been in operation for 52 years . He recalled past spo k es persons for the Keep America Beautiful program, explaining that the program h e lps communities to organize themselves to fight litter, waste and ugliness. He recognized the need t o have an organ ized group outside of city government from the business community, the service non-profit citizen group and from government, wor king together to address the issues of litter and recycling and beautification. He stated that the Keep Arkansas Beautiful program can demonstrate how to put a city program in place . He acknowledged that the cost to join Keep America Beautiful hinders communities from participating, explaining that costs are based on population. He stated that there is a one-time certification fee , adding that for the City of Ja c ksonville based on population, the fee wou l d be approximate l y $3 ,000 .00. He added that f ol l o wing the certification fee there would be an annual fee o f $150 .00 to maintain t he certification. He stated that the Keep Arkansas Beautiful program wou l d then come in and organize a group from the business community, government and the non -profit sector to form a Keep J acksonville Beautiful aff iliate . He stated that approximately f i ve o r s i x years ago, Judge Buddy Villines paid the franchise fee based on the entire Pulaski County population. He related that the one-time fee has been paid and now the only costs to the City of Ja cksonville would be the $150 .00 annual fee. He stated that training would be provided once the Keep Jac ks onvil le Beautiful Boa rd i s formed . He then noted that an additional commitmen t from the City of Jacksonville would be a staff person to act as the contact person f o r t he affiliate and continued training . He offered the City Council material regarding the program and a workshee t used for formulation of groups . Mayor Sw aim noted t hat the cont act person would be Publ i c Works Director Jim Oakley who is already working with the Pulaski County prog r am. Mr. Singleton noted that LRAFB is willing to partner with the City of Jacksonvi lle in its Keep Jacksonville Beautiful affiliate . Alderman Stroud stat ed that the image of Jacksonville is critical to the litter problem . Mayor Swaim asked anyone wishing to be involved contact Jim Oakley at Ci ty Hall or Alderman Stroud. d . Request to approve Match for Fire Grant Mayor Swaim re l ated that the Fire Department had an opportunity to apply for a grant to purchase a truck to pull the Fire Safety House, adding 7 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 20 , 2005 7 :00 P .M. -7:58 P.M . that the Fire Safety House is an education al tool used to teach children about safety practices for getting out of a burning house. He related that the grant is for $49,000.00 and the Ci t y match would be $4,900.00 . Alderman Stroud moved, seconded by Alderman Howard to approve the expenditure of $4 ,900 .00 in matching funds for a fire grant awarded to the Fire Department. Mayor Swaim noted that t he match amount would come f rom the special projects f und to be transferred into the grant fund. At this time, MOTION CARRIED . e . UPDATE Railroad Crossing Cost Estimates City Engineer Whisker related that after checking with the Union Pacific Railroad and the Fede ral Railroad Administration , minimum specifications inc l uding warning circuitry cost were quoted at $50,000 .00 per intersect i on . He noted that the area would be a 4-quadrant intersection resulting in $250 , 000. 00 per intersection. He then stated that one option would be to purchase a h orn that sits at t he tracks which r educe s the amount o f noise , adding that cost for that came in at $50 ,00 0 .0 0 plus the $50,000 .00 f or the constant warning c ircuitr y . Alderman Smith concurred , t hat hi s cost f i ndings were approximately $250 ,0 00 .0 0 per crossing and n oted that because of the cost he fears no city will be able to p articipate . He stat ed that the o rdinance should remain tabled . It was the consensus of the City Council to keep the ordinance tabl ed. PLANNING SESSION Alderman Ell i o tt s uggest e d that the Ci t y Counc il h os t an informal planning session regarding future projects for the City . He offered that the sess i ons cou l d b e held on a quarterly o r annual basis. Alderman Rinker supported the concept to host planning session s . Mayor Swaim rel a ted that previously there had been discussion to b ring in a planning fac ilitator, adding that in the previ ous session there were several prio ri ties established, which some h ave been accomplished. He stated that there may be a need for some follow up on a quarterly or annual basis . He s t a t ed that he would like to have the De p artment Heads inc l uded for their input. Alderman St r oud not ed that he l earned at the Mun i cipa l League meeting t h at several ci ties host plann i ng sessions on a quarterly basis , addi ng that those who participate had stated tha t i t has been very informative. Alderman Lew i s supported local training sessions i n November , following the elections , for newly e l ected aldermen. 8 000280 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 20, 2005 7:00 P .M. -7:58 P.M. Alderman Fletcher proposed that the City Council consider setting money aside to contract a more manicured mowing of the rights-of -way regarding the improvement of the physical appearance of the City. He re l ated the need to focus on key intersections within the City. Al derman Lewis reiterated the need to improve mowing practices in key areas such as along the freeway of the City . Mayor Swaim rela t ed that the State contracts the mowing of the rights-of-- way, wh i ch has not been as man icured as before when the State was performing the mowing. He then complimented the City Hall grounds, offering credit to the Beautification crew and the Master Gardeners Program that was began by Mrs. Joan Zumwalt. He noted that the Ci ty Ha l l grounds are maintained by volunteers of the Master Gardene rs Program, adding that it is a good examp l e of how volunteers make a big difference in a community. He noted that some cities hav e a Director of Volunteers to help mainta i n volunteers. Alderman Stroud complimented the Code Enforcement Department for its progress in address i ng issues regarding inoperable vehic l es, and noted the removal of two dilapidated structures on Oak and E l m Street. Mayor Swaim acknowledge the difficulty regarding the number of staffing in the Code Enforcement Department, pointing out that currently they are busy with complaints regarding the three local cab c ompanies. He stated that u ne cab company was forced to close thi s week. Mr . Richard Sprow, new program manager of the CDBG Incubat or P rog ram was introduced to the City Council. Mr . Sp r ow noted a successful graduati on for the Incubator p ro gram and thanked Mayor Swaim for his speech to t he students and in helping with the graduation certificates . APPOINTMENT(S): ANNOUNCEMENT(S): ADJOURNMENT: Mayor Swaim without objection adjourned the meeting a.t approximately 7:58p.m . Respectfully, 9 - City Council Of Jacksonville, Arkansas 1. OPENING PRAYER: 2 . ROLL CALL: 3 . PRESENTATION OF MINUTES : 4. APPROVALS AND/OR CORRECTION OF MINUTES : 5 . CONSENT AGENDA: 6. WATER DEPARTMENT: AGENDA Regular City Council Meet ing Feb ruary 3, 2005 7:00P.M . Regular City Cou ncil Meeting January 20 , 2005 Regular City Council Meeting January 6 , 2005 7 . WASTEWATER DEPARTMENT: 8 . FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11 . SANITATION DEPARTMENT: 12. PARKS & REC . DEPT: 13 . PLANNING COMMISSIO N: 14 . GENERAL: a. Request to Accept Bid : Traffic Signals & Sign Maintenance (Mayor Swa im) Request to Accept Bid : Zero Turning Radius Mower (Mayo r Swa im) CDBG Approval of the Analysis of Impediments to Fair Housing Choice (Mayor Swaim) (distributed January 61h City Council) 0000 01. b . Change Draw Cash Review (Mayor Swaim) 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: ccc c o~ CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING FEBRUARY 3 , 2005 7 :00 P .M. - 7 :53 P .M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the City of Jacksonville , Arkansas met in Regular Sess i on on February 3 , 2005 at the regular meeting place of the Council . Alderman Howard delivered the invocation and Mayor Swaim led a standin9 audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen : Elliott, Smith, Sansing, Ray , Rinker , Fletcher 1 Stroud, Twitty , and Howard answered rol l call. Mayor Swaim also answered ROLL CALL declaring a quorum. PRESEN T nine (9), ABS ENT (1). Alderman Lewis was ill. Others pre sent f or the mee t ing were : City Attorney Robert Bamburg, Deputy Clerk T awnya Johnson , Huma n Resource Director Charlie Brown , Financf'! Director Pau l Mushrush , City Engineer Jay Whisker , Public Works Director Jim Oakley, Fire Chief John Vanderhoof , Police Chie f Robert Baker, P arks and Re creation Director George Biggs, CDBG Director Theres a Watson, Business Incubator Manager Richard Sprow, Mrs. Judy Swaim , Mrs. Beverly Elliott, Mr. Larry Dupre e , Mr. Larry Smith, interested citizens and members o f the press. PRESENTATION OF MINUTES : Mayor Swaim presented the minutes of the regul ar City Council meeting of January 20 , 2005 for approval and/or correction at t he next regular ~y scheduled City Council mee ting . APPROVAL AND/OR CORRECTION OF MINUTES : Alderman Smith moved, seconded by Alderman Howard that the minutes of the Regular City Council Meeting of 6 January 2005 be APPROVED. MOTION CARRIED . CONSENT AGENDA: WATER DEPARTMENT : WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT : STREET DEPARTMENT : Request to Accept Bid for Traffic Signals & Maintenance In r esponse to a questi on from Alderman Elliott, Publ ic Wor ks Directcr Jim Oakley re l a t ed that he is comfortable with the low bidder, Vulcan Sign . He stated that the City has used Vulcan Sign previous ly and were sati sfi ed with their work p erformance. He explained t h at the bid is for the aluminum b lanks used t o make var i ous signs, post a n d brackets . Alderman Elliott moved, seconded by Alderman Sansing to accept the b i d from Vulcan Signs in the amount of $14,006 .71 and to reject the low bid from Newman Signs for not meeting bid specifications. MOTION CARRIED . 1 0000 03 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING FEBRUARY 3 , 2005 7 :00 P .M. -7:53 P.M . Mayor Swaim noted that funds would be drawn from Street Department budgeted funds. SANITATION DEPARTMENT : PARKS & RECREATION : Request to Accept Bid for Zero Turning Radius Mower Mayor Swa i m noted that the bid had been removed regarding a bid specification problem . PLANNING COMMISSION : GENERAL : a. CDBG Approval of the Analysis of Impediments to Fair Housing Choice Mayor Swaim noted that City Council members had received copies of the Analysis at the previous meeting . He related t hat some of the recommendations have already been imp l emented . He then recognized CDBG Director There sa Watson , who responded that she is prepared t o an swer questions and is satisfied with the report . Alderman Ray moved, seconded by Alderman Smith to approve the CDBG Analysis of Impediments to Fair Housing Choice . _-Alderman Stroud complimented the report, and pointed out tha t his earlier assumption that there is over 50% rental or vacant property in Jacksonville , appeared in the r eport. He added, h e did not fee l that to be a healthy sign, continuing that he believes affordab l e housing in Jacksonvil l e is a problem. He noted that the report mentioned TIF 's, which are designed for blighted areas. He re l ated that if there were investors interested in purchasing the property, a TIF program may work. At this time , MOTION CARRIED. b . Change draw cash review Finance Director Paul Mushrush exp l ained that generally on an annual basis the City reviews cash needs across the various Departments regarding to comple t e transactions. He noted that Anima l Control and Parks and Recreation Department s need a djustments to cash on hand . He noted that the Animal Control Department is requesting a $40.00 adjustment and Parks & Recreation is requesting $25 .00 . He stated that this would bring the total cash on hand up from $1 ,200 .00 to $1 ,2 65 .00. Alderman Smith stated that the amount is reasonable , given a city t he size of Jacksonville . Mayor Swaim clarified that currently the Animal Control Department is working with starting cash of $40 .00 and Parks & Recreation has $125.00. 2 0000 04 CI TY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING FEBRUARY 3 , 2005 7 :00 P .M. -7 :53 P .M. Mr. Mushrush po inted out that $75.00 of the cash held by Parks and Recreation is appropriated f or minor purchases regarding maint enance. He noted t hat small i tems of only a few dollars are purchased wi t h petty cash to keep a minimum leve l of transactions that go through account~; payable . He then added that the addit i onal request for cash would strictly be for making change from the cash drawer. Alderman Stroud moved , seconded by Alderman Smith to approve the increas E~ of $40.00 in cash drawer funds for the Animal Control and $25.00 i n cash drawer funds for the Parks and Recreation Department . MOTION CARRIED . CITY FUTURE PLANN I NG Alderman Fletcher stated that in speaking o f gaining more affordable housing, sometime the term "affordable housing" is translated into low·- income housing, e xplaining that can often lower expectations . He stated that he feels the City should focus more on s timulating the economy through mo re jobs as a way of helping citizens help t hemselves. Alderman Smith related t hat it has come to his attention, there is a growing need fo r condomin i ums in Jacksonville . Mayor Swaim poi nted o u t t h at the CDBG report dire ctl y addresses ho usin~ needs regarding minimum income citizens as affordable h o us ing . He clarified that the report r eflects that additional l ower-income housing needs to be provi ded i nstead of high-income housing. He asked Director Watson to brief the City Council on e fforts in south J a cksonville . Dire ctor Watson related that the CDBG Department partnered with Black Commu nity Developers from Little Rock, who applied for a grant through ADFA to build five affordab le houses in Cloverdale. She noted that the average sale price would be $80 ,000.00 to $85 ,000.00 wi t h the average square foo t age b ei ng 1,348 . She stated t hat, hopefu lly , thi s would be one avenue of i n creas i ng affordable housing, and that the price mi ght be lower with subsid y applied throug h Federal Home Loa n Bank . Mayor Swaim clarified that there must be bui lders or developers wi lling to work with these programs , adding that most are n ot intere sted u n less there is a great incentive . He related that the City d id a pilot p r ogram to build a reasonable priced home but found it diff i cult to qualify buyers in the area the homes were built in. He agreed with Alderman S troud 's thought that a total neighborhood rehab would make fo r sizable progress but added that it is ve r y dif fi cult without an outside investo r will ing to take a chance on the process . CDBG Director Watson offered that anothe r component that Black Co mmunit.y Development is going to work with is qualifying the applicant financia l ly by helping them regarding their credit. Alderman Stroud expressed concern that on page 14 of the report it states that nearly 59% of very low-income renters and ove r 62% of very low- income h omeowners paid more than 50 % of their income on h ousing expen ses in the year 2000. 3 ooo oo s CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING FEBRUARY 3 , 2005 7 :0 0 P .M. - 7 :53 P .M. Mayor Swaim pointed out that t h ose s tatistics are not limi ted to Jacksonville, b ut are indicative o f t he entire Country. He noted tha t qualifying buye r s t o purch ase homes is a problem for Dire ct or Watson , adding that p rogr ams have t o adapt to the mean income level when providing homes. He pointed out that CDBG receive s approximately $300,000.00 annually to assist in a ll the programs of fered. He-then added that there i s a Federal Government proposal to dras tica lly cut CDBG funding for most of the programs offered , which could endan ger the po ssibility of c ont inuing a CDBG p rogram in the next two or three years. He continued that if that happens, it would be even more difficult to help t h ose who c annot af ford to purchase h omes. He then asked Director Watson t o touch u pon t h e homebuyers assis t a nce program . Dire ctor Wa ts on stated t h at the HAG program is offered through CDBG funding, explaining that the program wi l l reimbu rse half of the o ut of pocket expense f or an individu a l buying a home in the City, through CDBG funds, n ot to exceed $3 ,000.00. She contin ued t h at CDBG offers a limited reha b program , exp l aining that a homeowner can apply once annua l ly for minor h ome r epai r s. She expl a ined that the Department would apply for h ome funds of a max i mum of $400,000.00 with sixteen a p p l icants , adding that beginn ing in 2005 t he Federal Gove rnment has stated that you can have four act ive applications at one time which wou l d provide a p o t e n t ia l $2 ,000,0 00 .00 . She then noted that there i s a minimum of five applicants per application , c l ar ifying that i f you do not have five applicants, the Department cannot app l y . Sh e noted that CDBG has submitte d an appli c ation, which has been approved for eleve n projects . She r e l a t ed efforts to submit another application and have sixtee n a t one time , to ge t four going at one t ime . He noted that the se are forg ivable maximum $25 ,00 0 .0 0 loans t hat the homeowne r can get to do house repai r s wi t h a minimum residency o f three years . Mayor Swa i m n oted t h at it took approx imate l y two years to ga t her t he app licants to make one applicat ion under current Federal guidel i nes . Director Watson concurred, n o ting that t h ere i s a lot of red tap e involved in the ADFA p r ocess . She stated that it is her hope to be abl e to h e lp h omeowners do more substant i al h ome repair through the home program . Mayo r Swaim questioned h ow many homeowners were helped through th e par ti a l rehab program rega rding a maximum $12 ,000 .0 0 l oan . Dire ctor Wa t son responded that twe l ve homeow n e r s were h e l ped not i nc lud ing sewer l o an repairs and emergency home repairs. She explained that emergen c y repairs include the r eplaceme nt of air or h eating systems in the wi nt er or s ummer and hot water heaters . Mayor Swaim noted t he varie t y of programs offered by CDBG , adding t hat it i s a very active Departme nt, and that they also offe r the Business Incubat or Program, wh ich has been very success ful. 4 0000 06 CI TY OF JACKSONVILLE REGULAR CITY COUNCIL MEETINC.:r FEBRUARY 3 , 2005 7 :00 P .M. -7 :53 P .M. In response to a question posed by Alderman Ray, Mayor Swaim briefed the City Counc il rega rding previous City future planning projects, which began three years ago and their progress. He supported the consensus to review those proje c ts and conduct further planning . He cited the need to conduct realistic planning given fund availability, stating that the three main projects current u s ing t hos e funds are t he aquatics park, education fa cility and the upcoming Police and Fire tra ining facility. Alderman Elliott suggested setting a date for a future planning session , noting that t he current projects offers a good s t arting place to expand further on. Discussion ensued regarding the question o f whether to hold the planning session outside the regular City Council meeting or together with the regu l ar City Coun cil agenda. Mayor Swaim noted that the Human Resource Director Char l ie Brown has located a volunteer facilitator who has offered to help with the planning process. Mayor Swaim then noted that as a member of numerous boards that have an effect on the plann i ng aspects of the City as a planning district; such as Metroplan, Municipal League, and National League of Cities there is a long planning process regarding goa ls and objectives. He solicited consensus regarding general planning or planning for specific areas of change within the City . Alderman Elliott suggested that t he i nitial planning session not be a formal meeting but a general discussion to determine the direction . Alderman Stroud suggested that the Ci t y Council tour the City by bus on an annual basis in early June and prior to the first planning session . He then cited concerns for dust-free parking lots regarding a conflict in the new Ordinance that deals with 50% renovation c ircumstances and dumpster screening. Mayor Swaim noted that City Attorney Bamburg would rev iew the Ordinance for a determination of compliance. He then reviewed that the Ci ty had conducted a previous planning process that i n cluded bus tours of the City and public hearings regarding development scenarios . He r elated that one diff i culty was the fading citizenry involvement regarding the expectancy that tax do l lars s hould fund the entire concept. He stated that such an endeavor would take cooperation from the business community , residentia l community and the government to produce any degree o f success . He cautioned mov ing too far ahead in too many process at one time, reminding the City Council of the recent commitment to jo in the Keep America Beautiful campaign for the City of Jacksonville . He suggested eva l uating that campaign regarding efforts to cleanup /f i x-up Jacksonvil l e, adding that he felt it would also be valuable to view the City Parks as a measure of the progress i n the City . 5 OCDfJO ? CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING FEBRUARY 3, 2005 7:00 P .M. -7:53 P.M . Alderman Twi tty anno un ced t hat the Miss Ja c ks onvil le Pageant in cluding Pulaski County and Lonoke County would be held March 12th , she stressed the importance of the Pageant as t he preliminary to the Miss Arkansas P ageant and onto the Miss America pageant and the importance of Jacksonville hosting the pageant. She e nco u raged participation, noting that the Se r toma Club is host i ng the pageant . Following a short d i scussion, it was the tentative consensus that the City Co uncil meet at the Parks and Recreation Commun i ty Ce nter March lO th at 6:30 p .m . and that t h e De partment heads be included for their i nput. APPOINTMENT (S): ANNOUNCEMENT ( S) : ADJOURNMENT : Mayor Swaim wi t hout objection adjourned the meeting at approximately 7 :53p.m . ~ ~~ MAYOR TOMMY WAIM 6 City Council Of Jacksonville, Arkansas AGENDA 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4 . APPROVALS AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: 6 . WATER DEPARTMENT: Regular City Council Meeting March 3, 2005 7:00 P.M. Regular City Council Meeting February 17, 2005 Regular City Council Meeting February 3, 2005 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. SANITATION DEPARTMENT: 12. PARKS & REC. DEPT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: AD JO URNMENT: a. b. c. Request to Accept Bid: Lawn care (Mayor Swaim) ORDINANCE 1243 (#5-05) Annexation of the Base Meadows Subdivision (Mayor Swaim) ORDINANCE 1244 (#6-05) Annexation to the southeast side of Jacksonville (Mayor Swaim) Request to Accept Bid: Traffic Sigl')~l for Main/Municipal (Mayor Swaim) BOARD OF ADJUSTMENT Re-appointment of Mark Perry for a term to expire 2/05/2008 PLANNING COMMISSION Appointment of John Herbold for a term to expire 1/01/2008 0000 08 0 00009 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MARCH 3, 2005 7:00 P .M. -7:17 P.M . REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the City of Jacksonvi lle , Arkansas met in Regu l ar Session on March 3 , 2005 at the regular meeting place of the Council. Alderman Fletcher delivered the invocation and Mayor Swaim led a s t anding audience in t he "Pledge of Alleg i ance" to the flag . ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Ri nker, Fletcher, Twitty , and Howard answered roll cal l. Mayor Swaim also answered ROLL CALL declaring a quorum . PRESENT nine ( 9), ABSENT ( 1) . Alderman Stroud was absent. Other s present for the meeting were: City Attorney Robert Bamburg, Deputy Clerk Tawnya Johnson , Human Resource Director Charlie Brown, Fina n ce Director Paul Mushrush , City Engineer Jay Whisker , Public Works Director Jim Oakley, Fire Chief John Vanderhoof, Police Chief Robert Baker, CDBG Director Theresa Watson , Mrs . Lendy Lewis, Mrs. Addie Gibson , Mr . George Reed, Mr . Larry Smith, interested citizens and members of the press . PRESENTATION OF MINUTES : Mayor Swaim presented the mi nutes of the regular City Counci l meeting of February 17 , 2005 for approval and/or correction at the next regularly scheduled City Co u ncil meeting. APPROVAL AND/OR CORRECTION OF MINUTES : Alderman Smith moved, seconded by Alderman Howard that the minutes of the Regular City Council Meeting of 3 February 2005 be APPROVED. MOTION CARRIED. CONSENT AGENDA : WATER DEPARTMENT : WASTEWATER DEPARTMENT : FIRE DEPARTMENT : POLICE DEPARTMENT : STREET DEPARTMENT : SANITATION DEPARTMENT : PARKS & RECREATION : Request to Accept Bid for Lawn Care Mayor Swaim related that this is an annual fertilization and pesticide program conducted by the Parks a n d Recreation. It was note that the low b i dder of Extreme Green has been used in the past with satisfaction . Alderman Ray moved, seconded by Alderman Lewis to accept the low bid from Extreme Green in the amount of $14,500 .00. MOTION CARRIED. Mayor Swaim n o ted that funds would be drawn from budgeted Parks & Recreation funds . PLANNING COMMISSION: 1 000010 GENERAL: a . ORDINANCE 1243 (#5-05) 00001.0 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MARCH 3 , 2005 7:00 P .M. -7:17 P.M . AN ORDINANCE ACCEPTING AND CONFIRMING THE ANNEXATION OF CERTAIN REAJ: .. PROPERTY BORDERING THE WEST BOUNDARIES OF THE CITY LIMITS OF JACKSONVILLl~ (COMMONLY KNOWN AS THE BASE MEADOWS ANNEXATION); DECLARING AN EMERGENCY ; AND, FOR OTHER PURPOSES . Mayor Swaim noted that Ordinance 1 243 is t he annexation of the new Base Meadows Subdivis ion off Hwy. 107. Alderman Elliott moved, seconded by Alderman Smith that Ordinance 1243 b•:l placed on FIRST READING. ROLL CALL: Alderman Elliott, Smith, Lewis, Sansing , Ray, Rinker, Fletcher, Twitty, and Howard voted AYE . NAY (0). MOTION CARRIED . Whereupon City Attorney Bamburg read Ordinance 1243. Mayor Swaim noted that the annexation was annexation, adding that the public hearing was with no opposit i on. a volunteer petitio~ held by Pulaski County In response to a question posed by Alderman Fletcher, City Engineer Whisker clarified that a long narrow roadway strip along Hwy 107 was annexed to avoid confusion with 911 regarding accidents. Mayor Swaim also noted that it would allow Jacksonville to have control of the widening improvements in that area . Alderman Smith moved, seconded by Alderman Howard that Ordinance 1243 be APPROVED on FIRST READING . ROLL CALL : Alderman Elliott, Smith , Lewis , Sansing, Ray, Rinker, Fletcher, Twitty , and Howard voted AYE . NAY (0). MOTION CARRIED . Al derman Sansing moved, seconded by Alderman Ray to suspend the r u les and place Ordinance 1243 on SECOND READING. ROLL CALL: Alderman Elliott , Smith, Lewis , Sansing, Ray, Rinker, Fletcher, Twitty, and Howard voted AYE . NAY (0). MOTION CARRIED . Whereupon City Attorney Bamburg read the heading of Ordinance 12 43 . Alderman Lewis moved, seconded by Alderman Howard to furthe r suspend the rules and place Ordinance 1243 on THIRD and FINAL READING. ROLL CALl.: Alderman Elliott, Smith, Lewis, Sansing, Ray, Rinker, F l etcher, Twitty, and Howard voted AYE . NAY (0). MOTION CARRIED . Whereupon City Attorney Bamburg read the heading of Ordinance 1243. Alderman Smith moved, seconded by Alderman Lewis that Ordinance 1243 be APPROVED AND ADOPTED. ROLL CALL: Alderman Elliott , Sm ith, Lewis, Sansing, Ray , Rinker, Fletcher, Twitty, and Howard voted AYE . NAY (0). MOTION CARRIED . Alderman Ray moved, seconded by Alderman Lew is that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Alderman Elliott, Smith , Lewis, Sansing, Ray, Rinker, Fletcher, Twitty, and Howard voted AYE . NAY (0). MOTION CARRIED . 2 CITY OF JACKSONVILLE OPV 0 .11 REGULAR CITY COUNCIL MEETING MARCH 3 , 2005 7:00 P.M. - 7 :17 P.M. ORDINANCE APPROVED , ADOPTED AND NUMBER 1243 THIS 3 ~ DAY OF MARCH 2005 . b . ORDINANCE 1244 (#6-05) AN ORDINANCE ACCEPTING AND CONFIRMING THE ANNEXATION OF CERTAIN REAL PROPERTY LOCATED ON THE SOUTH SIDE OF JACKSONVILLE (COMMONLY KNOWN AS THE SOUTHEAST ANNEXATION); DECLARING AN EMERGENCY ; AND , FOR OTHER PURPOSES . Mayor Swaim stated tha t the annexati on on the south side o f Jacksonville was also by request, adding that Murrell Taylor El e men t ary S chool is the largest property involved i n the a nnexation . Ci t y Engineer Whi s k e r no t ed that other sma ller parcels aske d to be included in the anne xa tion. In respon se t o a questi on posed by Mayor Swaim, City Engineer Whisker a nswered that a portion of the r oad in question was not annexed because the p rope rt y owne rs a dj ace nt to the road are the owners . He add ed that the Ci ty of Jacksonville owns the northern a r ea of Murrell Taylor Drive leading to the school . It was noted that Murrell Taylor Elementary School is surround by Ci t y prope rty. Alderman Ri nker s tated that as a former Assistant Principa l a t Murrell _,.-.. Tay l or she noted the advantage of the schoo l being able to call Jacksonville regarding past d i sciplinary problems experienced at the Scho o l . Mayor Swaim noted that the School would a l so have ambulance and fire protection from the Ci ty of Jacksonville . Alderman San sing moved, seconded by Alderman Howa rd that Ordinance 1 244 be placed on FIRST READING. ROLL CALL: Alderman Ell iot t, Smith, Lewis, Sansing , Ray , Rinker , Fletcher, Tw i tty , and Howa rd voted AYE . NAY (0). MOTION CARRIED . Wh e r eupon Ci ty Attorney Bamburg read Ordi nance 124 4. Alderman Sm ith mov ed , seconded by Alde rman Lew i s that Ordinance 1 244 b e APPROVED on FIRST READING. ROLL CALL : Alde r man Elliott, Smith, Lewis, Sans ing, Ray, Rinker , Fletcher , Howard and Twitty voted AYE . NAY (0). MOTION CARRIED. Al derman Elliott moved, seconded by Alde rman Le wis to suspend the rules and place Ordinance 1244 o n SECOND READING. ROLL CALL : Alde r man Ell i ott , Sm i th, Lewis , Sansing , Ray, Rinker , Flet cher, Twitty, and Howard voted AYE . NAY (0). MOTION CARRIED. Wh ereupon City Attorney Bamburg r ead the heading of Ordinance 1244 . Alde r ma n Sm i th moved, seconded by Alderman Lewis t o further suspend the ru l es and place Ordinance 1 244 on THIRD and FINAL READING . ROLL CALL : Alderman Elliott, Smith , Lewis, Sansi ng , Ray , Rinker, Fletcher, Twitty, and Howa rd voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1244 . 3 000012 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MARCH 3 , 2005 7 :00 P .M. -7:17 P .M. Alderman Lewis moved , seconded by Alderman Sansing that Ordinance 1244 be APPROVED AND ADOPTED. ROLL CALL : Alderman Howard, Twitty, Fletche r , Rinker, Ray, Sansing, Lewis, Smith , and Elliott voted AYE. NAY (0). MOTION CARRIED. Alderman Smith moved, seconded by Alderman Lewi s that the EMERGENCY CLAUSE be approved and adopted . ROLL CALL: Alderman Howard, Tw i tty, F l etcher, Rinke r , Ray, Sansing, Lewis, Smith, and Elliott voted AYE . NAY ( 0) . MOTION CARRIED . ORDINANCE APPROVED, ADOPTED AND NUMBER 1244 THIS 3~ DAY OF MARCH 2005. c . Request to Accept Bid : Traffic Signal for Main /Municipal Mayor Swa i m no t ed that the a r ea has a tremendous amount of construction, explaining that part of the construction will be the extension of Main and Municipal Drive. He stated that the arms will need t o be changed to accommodate a four way signal . He noted that funds have been set aside in the Special Projects Fund. In response to a question posed by Alderman Elliott, City Engi neer Whisker stated that the low bidder has performed a vari ety of work for t h e Arkansas High way Department, noting that they were the company that worked the Hwy. 5 and Hwy . 89 signal ization . Alderman Elliott moved , seconded by Alderman Smith to approve the low bid from All Service Electric in the amount of $74 ,760 .25 with funds to be drawn from the Special Projects Fund . MOTION CARRIED . APPOINTMENT (S): BOARD OF ADJUSTMENT Re-appointment of Ma r k Perry to the Board of Adjustment for a term to expire 2/05/2008 . Alderman Ray moved, seconded by Alderman Lewis to approve the re- appointment of Mark Perry to the Board of Adjustment for a term to expire 2/05/2008. MOTION CARRIED . PLANNING COMMISSION Appointment of John Herbold to the Planning Commission for a term t .o expire 1/01/2008. Mayor Swaim noted that John Herbold had previously served as a PlanniLg Commissioner and has volunteered to serve again. Alderman Elliott moved, seconded by Alderman Ray to approve the appointment of John Herbold to the Planning Commission for a term t~o expire 1/01/2008. MOTION CARRIED . 4 ANNOUNCEMENT(S): CITY OF JACKSONVILLE 00001.3 REGULAR CITY COUNCIL MEETING MARCH 3, 2005 7 :00 P.M . - 7 :17 P .M. Mayor Swaim announced t h e Miss Jacksonville Pagent on March 12t h by request of Alderman Twit ty and then noted that Ma rch 12 th is also the date of t h e 50 t h Anni v ersary of the o peni ng of LRAFB . He added tha t t omo r r ow would be the l ast day to purchase t ickets. ADJOURNMENT: Mayor Swaim without objection adjourned the meeting at approximately 7:17p .m. Respectful ly , ~~ t ~lwDvvvvv MAYOR TOMMY ~WAIM City Clerk-Treasurer 5 000014 City Council Of Jacksonville , Arkansas AGENDA Regular City Council Meeting March 17, 2005 7:00P.M . 1. OPENING PRAYER: 2 . ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVALS AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: Police Department: Fire Department Engineering Department Animal Control 6 . WATER DEPARTMENT: 7 . WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9 . POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. SANITATION DEPARTMENT: Regular City Council Meeting March 3 , 2005 Regular City Council Meeting February 17, 2005 Regular Monthly Report for February Police Chief Robert Baker Regular Monthly Report for February Fire Chief John Vanderhoof Regular Monthly Report for February City Engineer Jay Whisker Regular Monthly Report for Febr uary Public Works Director Jim Oakley 00001.4 12. PARKS & REC. DEPT: PRESENTATION: Coa c h of the Year Awards (Mayor Swaim) 13. PLANNING COMMISSION : a . ORDINANCE 1245 (#7-05) Reclassifying property at 208 & 210 El m Street (Mayor Swaim) b. FINAL PLAT: Victory Addition (Mayor Swaim) (plat included in packet) c . ORDINANCE 1247 (#9-05) Reclassifying property on Stanph il Road Stanphil Duplex Addition (Mayor Swaim) (available at meeting) City Council A G E N D A ~March 17, 2005 continued: PLANNING COMMISSION continued: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: d. a. b. ··000{).15 ORDINANCE 1248 (10-05) Reclassifying property adjacent to Growing Pines Subdivision PH I Growing Pines Subdivision PH II (Mayor Swaim) (available at meeting) Approval of the CDBG 2004 CAPR Report (Mayor Swaim) (to be delivered separately) ORDINANCE 1246 (#8-05) Amending JMC § 5.20 Taxis and vehicles for hire (Mayor Swaim) JACKSONVILLE HOUSING AUTHORITY Reappointment of Robert Whatley for a term to expire 3/17 /2010 HOSPITAL BOARD Appointment of Murice Green to f ill the unexpired term of Zane Hankins to expire 6/30/2008 Community Center 1Oth Anniversary Open House Thursday, March 24th Noise Ordinance Committee Meeting 6:00p.m. March 1 ih, City Council Chambers ------------------- 0000 16 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MARCH 17, 2005 7:00 P.M. -7:39 P .M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the City of Jacksonvi lle , Arkansas met in Regular Session on March 17, 2005 at the regular meeting place of the Council . Alderman Fletcher delivered the invocation and Mayor Swaim led a standing audience in the "P l edge of Allegiance" to the flag. ROLL CALL : Aldermen: Elliott, Smith, Sansing , Ray , Rinker, Fletcher, Stroud, Twitty , and Howard answered roll call . Mayor Swaim also answerei ROLL CALL declaring a quorum. Alderman Lewis was absent . PRESENT nine (9), ABSENT (1). Others present f or the meeting were: City Attorney Robert Bambu rg , Deputy Clerk Tawnya Johnson, Human Resource Director Charlie Brown, City Engin eer Jay Whisker , Public Works Director Jim Oakley , Fire Chief John Vanderhoof, Police Chief Robert Baker, Parks and Recreation Director George Biggs, Park & Recreation Adm i nistrative Business Manager Patty Walker, Market i ng and Public Relations Manager Annabelle Davis, Our Club Director Glen Lane , Aquatics Manager Diane Novotny , Program Service Ma n ager Kathy Brand, Mr. Larry Brand, Mr . Mike Tra ylo r, CDBG Director Theresa Watson , Mr. Tommy Bond , Mrs. Judy Swaim, Mr . George Reed, Mr . Larry Smith, interested citizens and members of the press. PRESENTATION OF MINUTES: May o r Swaim presented the minutes of the regular City Council meeting of March 3, 2005 fo r approval and/o r correction at the next regula rly schedu led City Council meeting . APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Stroud moved, seconded by Alderman Smith that the minutes of the Regular City Council Meeting of 17 February 2005 be APPROVED . MOTION CARRIED. CONSENT AGENDA : REGULAR MONTHLY REPORT/POLICE DEPARTMENT Alderman Elliott moved, seconded by Alderman Ray to approve the Regular Monthly Report for February 2005. Said report refl ects the Total Va lue of Reported Stol en Property $172,026. Total Value of Recovered Stolen Property $40,549 and Total Report Sales $364 .00. REGULAR MONTHLY REPORT/FIRE DEPARTMENT Alderman Elliott mo ved, seconded by Alderman Ray to approve the Regular Monthly Report for February 2005 from the Jacksonvi lle Fire Department, which reflects a fire l oss of $13 ,000 and a savings total of $97 ,000. REGULAR MONTHLY REPORT/ANIMAL CONTROL Al derman Elliott moved, seconded by Alderman Ray to approve the Regular Month l y Animal Control Report for February 2005 . Said report reflected: ADOPTION/FINES: $ CONTRIBUTIONS: $ TOTAL : $ 1 779.50 0.00 779 .50 0000.1:'" CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MARCH 17, 2005 7 :00 P.M . -7:39 P .M. REGULAR MONTHLY REPORT/ENGINEERING Alderman Elliott mo ve d, seconded by Alderman Ray to approve the Regular Monthly Report for February 2005. Said report reflects : PERMITS/LICENSE ISSUED Building Permits Busines s License UNSIGHTLY & UNSANITARY Grass Letters Prope rty Mo wed Trash Letters Trash Removal Cost for January $ 17 15 0 0 18 0 .00 INSPECTIONS PREFORMED Buildi ng Inspections HVA CR Plumbing Electrical VEHICLES Notice of Noncompliance T owed CONDEMNATIONS Structural Maint. Letters Structural Repairs Made Demolitions ROLL CALL: Aldermen Elliott, Smith , Stroud, Twitty , and Howard voted AYE. Sansing, Ray, Rinker, MOTION CARRIED. WATER DEPARTMENT : WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT : STREET DEPARTMENT: SANITATION DEPARTMENT : 58 49 50 17 6 0 0 0 0 Fletcher, PARKS & RECREATION: PRESENTATION Coach of the Year Awards for 2004 Parks and Recreation Director George Biggs, on behalf of the Department and t he Parks and Recreation Commission, recognizing Chairman Bobby Castile, presented the following Coach of the Year Awards for 2004 . He presented Mr. Jeff Lucus with the Coach of the Year Aw ard for Youth Soccer, Mr . Mike Traylor as Coach of the Year f or Youth Baseball, and Mr . Eric Pack as Coach of the Year for Youth Softball . He thanked the Coaches for thei r commitment to the youth and the Community . Mayor Swaim expressed his appreciation to all the coaches and others for their volunteerism to the programs and the youth, along with staff . PLANNING COMMISSION : a. ORDINANCE 1245 (7-05) AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE, ARKANSAS (GENERAL LOCATION: 208 AND 210 NORTH ELM STREET) ; AMENDING ORDINANCE NUMBERS 213 AND 238 AND THE LAND USE MAP OF THE CITY OF JACKSONVILLE, ARKANSAS ; AND , FOR OTHER PURPOSES. 2 oooo:s OO C0.18 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MARCH 17, 2005 7:00 P.M. -7:39 P.M. Alderman Ray moved, seconded by Alderman Stroud that Ordinance 1245 be placed on FIRST READ I NG . ROLL CALL: Alderman Elliott, Smith , Sansing , Ray, Rinker, Fletcher, Stroud, Twitty, and Howard voted AYE . NAY (0) MOTION CARRIED. Whereupon City Attorney Bamburg read Ordinance 1245. Alderman St r oud moved, seconded by Alderman Ray that Ordinance 1245 b·2 APPROVED on FIRST READING. ROLL CALL: Alderman Elliott, Smith, Sansing , Ray, Rin ker , Fletcher, Stroud, Twitty, and Howard voted AYE. NAY (0). MOTION CARRIED . Alderman Howard moved, seconded by Alderman Smith to suspen d the rules and place Ordinance 1245 on SECOND READING. ROLL CALL: Alderman Ell i ott, Smith, Sansing, Ray, Rinker, Fletcher, Stroud, Twitty, and. Howard voted AYE . NAY (0). MOTION CARRIED. Whereupon City Attorney Bambu rg read the heading of Ordinance 1245. Alderman Stroud moved, seconded by Alderman Smith to further suspend the rules and p l ace Ordi nance 1 245 on THIRD and FINAL READING. ROLL CALL : Alde rman Elliott , Smith, Sansing, Ray, Ri n ker, Fletcher, Stroud, Tw itty, and Howard voted AYE. NAY (0). MOTION CARRIED . Whereupon City Attorney Bamburg read the h eadi ng of Ordinance 1245. Alde rman Stroud moved, seconded by Alderman Ray that Ordinance 1245 be APPROVED AND ADOPTED . ROLL CALL: Alderman El liott , Smith, Sans i ng , Ray , Ri nker, Fletcher, Stroud, Twitt y , and Howard voted AYE. NAY (0). MOTION CARRIED. ORDINANCE APPROVED, ADOPTED AND NUMBER 1245 THIS 17 th DAY OF MARCH 2005 . b. FINAL PLAT Victory Addition In response to a question posed by Alderman Smi th, City Engineer Wh i sker stated that the propert y was rezoned several months ago to C-3. He noted that the only item of discussion involving approval of the Final P la t was the connection of two drives through an easement , one on each tract. It was noted that the larger tra ct would be developed as a service station/convenience store . Mayor Swaim noted that the second tract will remain residentia l for the present t i me. It was also noted that each drive wou ld be 40 ' wide. Alderman Smith moved, seconded by Alderman Ray to approve the Final Pla.t of the Victory Additi on . MOTION CARRIED. c. ORDINANCE 1247 (#9-05) AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE, ARKANSJ!.S (GENERAL LOCATION: PROPERTY ON STANPHILL ROAD); AMENDING ORDINANCE NUMBERS 213 AND 238 AND THE LAND USE MAP OF THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES. 3 0000.19 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MARCH 17 , 2005 7 :00 P .M. -7:39 P .M. Alderman Stroud moved , seconded by Alderman Ray that Ordinance 124 7 be placed on FIRST READING . ROLL CALL : Alde rman Elliott , Smi th , Sansing, Ray , Rinker , Fletch er , Stroud , Twitty, and Howard voted AY E . NAY (0). MOTION CARRIED . Whereupon City Attorney Bamburg read Ordinance 1 247 . Alderman Howard moved , seconded by Alderman Ray that Or dinance 1247 b e APPROVED on FIRST READING . ROLL CALL: Alderman Elliott , Smith, Sansing , Ray , Rinker , Fletcher , Stroud, Twi tty , a nd Howar d voted AYE. NAY (0). MOTION CARRIED . Alderman Smith moved, se conded by Al derman Ray to suspend the r u l es and p l ace Or d i nance 1247 on SECOND READING. ROLL CALL : Alderman E l liot t, Smith, Sansi ng , Ray, Rinker, Fletc her , Stroud , Twitty, and Howard voted AYE . NAY (0). MOTION CARRIED. Whereupon Cit y Attorney Bamburg read the heading of Ordinance 1247 . Alderman Stroud moved , secon ded by Alderman Ray to further suspend the rul es and place Ordinance 1 247 on THIRD and FINAL READING . ROLL CALL: Alderman El liott , Smith , San sing , Ray, Rinker, Fletcher, Stroud, Twit t y , and Howard voted AYE . NAY (0). MOTION CARRIED . Whereupon City Attorney Bamburg read the headi ng of Ordinance 1247 . Alderman St roud moved, seconde d by Alderman Howard t h at Ordinance 1247 be APPROVED AND ADOPTED. ROLL CALL : Alderman Elliott , Smith, Sansing, Ray, Rinker, F l etch er , Stroud, Tw i tty , and Howard voted AYE . NAY (0). MOTION CARRIED. ORDINANCE APPROVED, ADOPTED AND NUMBER 1247 THIS 17th DAY OF MARCH 2005. d . ORDINANCE 1248 (#10-05) AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE, ARKANSAS (GENERAL LOCATION: PROPERTY ADJACENT TO GROWING PINES SUBDIVISION); AMEND I NG ORDINANCE NUMBERS 213 AND 238 AND THE LAND USE MAP OF THE CITY OF JACKSONVILLE, ARKANSAS ; AND , FOR OTHER PURPOSES . City Engineer Whisker r ela ted tha t Ordinances 1247 and 1248 are reclassifying property located south of Ra y Road, east of Stanphi l l Road a nd west of Southeastern behind Grow ing Pines Subdivision PH I . He noted that the first rezoning is t o accommodate a duplex development and the rezon ing adjacent to Grow ing Pines Subdivision would be PH II of that Subdivision . He noted that the second phase would line u p with Stevenson Str ee t as wel l as making a co nnection to Ray Road . He not e d that the property i s being r ezoned from R-3 to R-1 . Alderman Stroud moved, seconded by Alderman Howard that Ordinance 1 248 be p l aced on FIRST READING. ROLL CALL : Alderman Elliott, Smith , Sansing, Ray , Rinker, Fletcher, Stroud , Twit t y, and How ard voted AYE. NAY (0). MOTION CARRIED. Wh ereupon City Atto rney Bamburg r e ad Ordinance 1248 . 4 0000 ~0 000 0~~0 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MARCH 17, 2005 7:00 P.M . -7:39 P .M. Al derman Ray moved , seconded by Alderman Sansing that Ordinance 1248 be APPROVED on FIRST READING. ROLL CALL : Alderman Elliott, Smith , Sansing , Ray, Rinker, Fletcher , Stroud, Twitty, and Howard voted AYE . NAY (0). MOTION CARRIED. Alderman Ray moved , seconded by Alderman Stroud to suspend the rules and place Ordinance 1248 on SECOND READING. ROLL CALL: Alderman Elliott, Sm i th, Sansing , Ray, Rinker, Fle tcher, Stroud, Twitty, and Howard voted AYE . NAY (0). MOTION CARRIED . Whereupon City Attorney Bamburg read the heading of Ordinance 1248. Alderman Fletcher moved , seconded by Alderman Elliott to further suspend the rules and place Ordinance 1248 on THIRD and FINAL READING . ROLL CALL : Alderman E lliott , Smith, Sansing, Ray, Rinker, Fletcher, Stroud , Twitty, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1248. Alderman Stroud moved, seconded by Alderman Howard that Ordinance 1248 be APPROVED AND ADOPTED. ROLL CALL: Alderman Elliott , Smith, Sansing, Ray, Rinker, Fletcher, Stroud, Twitty, and Howard voted AYE. NAY (0 ). MOTION CARRIED. ORDINANCE APPROVED, ADOPTED AND NUMBER 1248 THIS 17th DAY OF MARCH 2005. GENERAL: a. Approval of the CDBG 2004 CAPR Report Alderman Smith moved, seconded by Alderman Howard to approve the CDBG 2004 CAPR Report. Alderman Ray complimented Director Watson for making many projects possible through the distribution of funding. Mayor Swaim noted that President Bush has proposed cuts regarding CDBG Funds, adding that he, Alderman Elliott and Alderman Lewis attended sessions in Wa shington, lobbying to keep federal funding. He stated that they were able to ge t strong comm itments from legislators, for at least part of t he funding to be continued. At this time, MOTION CARRIED . b. ORDINANCE 1246 (#8-05) AN ORDINANCE AMENDING AND MODIFYING JMC § 5.20 (TAXIS AND VEHICLES FOR HIRE); AND , FOR OTHER PURPOSES . Alderman Ray moved , seconded by Alderman Smith that Ordinance 1 246 be p l aced on FIRST READING. ROLL CALL: Alderman Elliott, Smith, Sansing, Ray , Rinker, F l etcher, Stroud , Twitty, and Howard voted AYE . NAY (0) MOTION CARRIED. Whereupon City Attorney Bamburg read Ordinance 1246. 5 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MARCH 17 , 2005 7 :00 P .M. - 7 :39 P .M. In response to a question posed by Al derman Stroud, City Engineer Whisker replied t h at the a mended ordinance includes a provis i on to allow for medical transport ation, adding that he would also like to h ave the amendment include posted fares on the inside of the cab and the name/phone number l ocated on the doors outside the cab. Discussion ensued regardin g the request that e mission s control be added to the inspection i tern list for cabs. It was noted the difficulty of measuring emissions and was offered that verbiage of "excessive smoke" could be used to define what could be visibly detected. City Attorney Bamburg clarified that the item could be added as number 15 to the vehicle inspection points as "Emissions", prior to the first reading of the ordinance . He noted that other i t ems mentioned by City Engineer Whisker could also be added to the amendment as a separate section . Alderman Ray stated that he feels the request t o include e mission control is too strict , adding that he feels taxi cab owners will try to keep the vehicles presentable. Alderman Stroud r elated sa f ety conce rns, noting t h at ve hi cles that smoke are i n danger of the passengers breat hing carbon monox i de. Follow i ng a consensus from the City Council , City Attorney Bamburg clarifi ed that the amendment would include the r e que st from City Engineer Whisker, while omitting a request for emissions standards . Alderman Ray moved , seconded by Alderman Smith to amend Ordinance 1246 to include the posting of cab fares inside the vehicles and the name and telephone number of the cab company will be clearly visible on both sides of the vehicles. MOTION CARRIED with Alderman Stroud and Howard voting NAY. Al derman Ray moved , seconded by Alderman Smith tha t Ordinance 1246 be placed on FIRST READING AS AMENDED. ROLL CALL: Alderman Elliott, Smith, Sansing, Ray, Rin k er , Fletcher, and Twitty , voted AYE . Al derman Stroud and Howard voted NAY ( 2) . MOTION CARRIED . Whereupon City Attorney Bamburg read Ordinance 1 246. Alderman Smith moved, seconded by Al derma n Sansing that Ordina nce 1246 be APPROVED AS AMENDED on FIRST READING . ROLL CALL : Alderman Elliott, Smith , Sansing , Ray, Rinker , Fletche r , and Twitty , voted AYE . Alderman Stroud and Howard voted NAY (2). MOTION CARRIED. Alderman Ray moved, seconded by Alderman Sansing to suspend the rules and place Ordinance 1246 on SECOND READING AS AMENDED. ROLL CALL: Alderman Elliott, Smith , Sansing, Ray, Rinker, Fletcher , and Twitty voted AYE . Alderman Stroud and Howard voted NAY (2). MOTION CARRIED . Whereupon City Attorney Bamburg read the heading of Ordinance 1246 . 6 00002.1 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MARCH 17, 2005 7 :00 P.M. -7:39 P .M. Al derman Smith moved, seconded by Alderman Ray to further suspend the rules and p l ace Ordinance 1246 on THIRD and FINAL READING AS AMENDED . ROLL CALL : Alderman El l iott , Smith , Sansing, Ray, Rinker , Fletcher, and Twitty voted AYE . Alderman S t roud and Howard voted NAY (2). MOTION CARRIED. Whereupon City Attorney Bambu rg read the heading of Ordinance 1 246 . Al derman Fletcher moved, seconded by Alderman Ray that Ordinan ce 1 24 6 be APPROVED AND ADOPTED AS AMENDED . ROLL CALL: Alderman Elliott, Smith , Sans i ng, Ray , Rinker, Fletcher, and Twitty voted AYE. Alderman Stroud and Ho wa rd voted NAY (2). MOTION CARRIED. ORDINANCE APPROVED, ADOPTED AND NUMBER 1246 THIS 17th DAY OF MARCH 2005 . APPOINTMENT(S): JACKSONVILLE HOUSING AUTHORITY Alderman Smith moved, seconded by Alderman Howard to approve the recommendation to reappoint Robert Whatley to the Jacksonville Housing Authority for a term to e x pire 3/17/2010 . MOTION CARRIED. HOSPITAL BOARD Alderman Elliott moved, seconded by Alderman Sm i th to approve the recommendati on to appointment Murice Green to the Hospital Board for a term to expire 6/30/2 008. MOTION CARRIED. ANNOUNCEMENT (S) : Parks and Recreation Director George Biggs in vi ted everyone to attend the Communi t y Center's lOt h Anniversary Open House Thursday, March 24th ADJOURNMENT: Mayor Sw aim without objection adjourned the meeting a.t approximately 7 :39p .m . 7 -- City Council Of Jacksonville, Arkansas AGENDA Regular City Council Meeting April 7, 2005 7:00P.M. 1. OPENING PRAYER: 2. ROLL CALL: 3 . PRESENTATION OF MINUTES: 4 . APPROVALS AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: Engineering Department 6. WATER DEPARTMENT: 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: Regular City Council Meet ing March 17, 2005 Regular City Council Meeting March 3, 2005 Regular Monthly Report for February City Eng ineer Jay Whisker --9. POLICE DEPARTMENT: 10 . STREET DEPARTMENT: 11. SANITATION DEPARTMENT: 12. PARKS & REG. DEPT: 13 . PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ,DJOURNMENT: a. DISCUSSION: Method of Pickup regarding pilot program (Mayor Swaim) ORDINANCE 1249 (#11-05) Amending JMC §9 .36 Noise Ordinance (Alderman Smith, Fletcher, Howard) b . RESOLUTION 581 (#2-05) Supporting continued separate Federal Funding for CDBG programs (Alderman Lewis ) 000 0~:3 OJ0024 00 00~4 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING APRIL 7, 2005 7:00 P.M. -7:40 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on April 7, 2005 at the regular meeting place of the Council. Alderman Howard de l ivered the invocation and Mayor Swaim led a standinq aud i ence in the "Pledge of Allegianceu to the flag. ROLL CALL: Aldermen: Elliott, Smith , Lewis , Sansing , Ray, Rinker, Fletcher, Stroud and Howard answered roll cal l . Mayor Swaim also answered ROLL CALL declari ng a quorum. PR E SENT nine ( 9), ABSENT ( 1) . Alderman Tw i tty wa~; absent. Others present for the meeting were : City Attorney Robert Bamburg , Deputy Clerk Tawnya Johnson, Human Resource Director Charlie Brown, Finance Director Paul Mushrush, City Engineer J ay Whisker, Public Works Director Jim Oakley , Fire Chief John Vanderhoof, Police Chief Robert Baker , Parks and Recreation Director George Biggs , CDBG Di rector Theresa Watson, Mrs . J udy Swaim, Mrs. Lendy Lewis , Mrs. Addie Gibson, Mr. George Reed, Mr. Larry Smith, interested citizens and members of t h e press . PRESENTATION OF MINUTES : Mayor Swaim presented the minutes of the regular City Counc i l meeting of March 17, 2005 for approval and/or correct ion at the next regularly scheduled City Council meeting . APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Howard that the minutes of thE:! Regular City Council Meeting of 3 March 2005 be APPROVED. MOTION CARRIED . CONSENT AGENDA: REGULAR MONTHLY REPORT/ENGI NEERING Alderman Elliott moved, seconded by Alderman Stroud to approve the Regular Monthly Report for March 2005 . Said report ref lects : PERMITS/LICENSE ISSUED Building Permits Bus i ness Li cense UNSIGHTLY & UNSANITARY Grass Letters Property Mowed Trash Letters Trash Removal Cost for January $ 22 8 1 0 74 0 .00 INSPECTIONS PREFORMED Building Inspections HVACR Plumbing E l ectrical VEHICLES Notice of Noncompliance Towed CONDEMNATIONS Structural Maint. Letters Structural Repairs Made Demolitions ROLL CALL: Aldermen Elliott, Smith , Fletcher, Stroud , and Howard voted AYE . Lewi s, Sansing , MOTION CARRIED . 1 66 86 64 32 21 2 Ray , 0 0 0 Rinker , I - -- WATER DEPARTMENT: WASTEWATER DEPARTMENT : FIRE DEPARTMENT : POLICE DEPARTMENT : STREET DEPARTMENT: CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING APRIL 7, 2005 7 :00 P .M. -7:40 P.M . SANITATION DEPARTMENT : Discussion Method of Pickup/Pilot Program Pub l ic Works Director Jim Oakley related t hat he had spoken wi th vendors at the Municipal League meeting, explaining that a vendor has offered to let the City use 150 cans for a pilo t program . He reviewed photographs of a semi -automated system, which could be adapted to c urrent City equipment, using a hydraulic lever to empty the garbage cans instead of having personnel lift cans. He also reviewed photograph s of an automated pickup, which requires no laborers. He stated that it may be a slower process to go to semi -automated versus the manual method, but added that the advantage would be emp loye e safety . He related hazards with manual pickup of employees being exposed to discarded needl es as well as back inj uries. He went on to say that with a fully a utomated program the City would save revenue through decreased personnel, but added that the fully automated trucks do require more maintenance . He then noted that one difficulty f or fu l ly automated pi ckup would be on-street parki ng . In response to a question posed by Alderman Stroud, Director Oakley concurred that the semi-automated program would not save manpower . He then added that the only possible way to save manpower under a semi - automated situation would be if the City changed to a once weekly pickup . He related that the City has 8,000 customers with a twi ce -weekly p ickup, which accounts for 4,000 pickups daily, four days weekly. He pointed out that a once weekly pickup would be 2,000 pickups d aily based on a four - day garbage pickup, weekly. He stated that a twice-weekly pickup under a semi -automated program would require more trucks, adding that manual would probably still be the faster pickup. In response to a question posed by Alderman Stroud, Director Oakley related that a fully automated program could pickup app ro ximately 1,000 households daily, which is comparable to what the manual method is currently achiev ing. He then added that he beli eves the amount for semi- automated is approximately 650 household pickups daily. Alderman Fletcher pointed out that a ful ly automated system would present an increase in maintenance issues, adding that any maintenance down time would create problems in service . He then noted that unle ss a place is provided for drop-off garbage , a once weekly pickup might create a buildup if a resident misses his regular pickup. He stated that it would present real problems to try and keep resident s from parking on the streets. He stated that he would not be against participating in the pilot program, but is not convinced it can out perform the manua l method . Alderman Ray stated that statistics regarding me dical cost versus manpower versus automation would be required before bei ng able to f u lly eva l uate the value of the program . 2 00002E) ooo o:.-:6 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING APRIL 7, 2005 7:00 P .M. -7:40 P.M . Discuss i on ensued regarding cost analys i s as well as the educatinq process for the publ i c regarding street parking and trash can placement at t h e curb . Mayor Swaim noted that Little Rock does part of the City with a fully automated program and partially by hand . In response to a question posed by Alderman Howard, stated that the l ast rate increase was approximate l y six was projected to l ast five years . He stated that deprec i ation can be funded throu gh this year. Director Oakley years ago , which he is not sure Mayor Swaim concurred, that the depreciation f und would not be funded 100%. He then n oted that most ci t ies do not 100 % depreciate thei:::: equipment , but added that 100% depreciat ion has made it easier to replace equipment . He sta t ed that it wou l d not cost the City to participate in the pi l ot program, but noted that to change over would mean eventually purchasing a new f le et of garbage t r ucks . He estimated that a changeover could cost approximat ely $750,000 to $1,000,0 0 0 to switch to a differen·: process. Director Oakley concurred, regarding costs incl u ding trucks and 8,000 cans, adding that he did not feel the entire Ci ty would be able to be automated . He explained that it would be unreasonable , for areas tha~ have single -car driveways, trying to prevent more than two -car families from parking alon g the curb . Alderman Fletcher expressed concern for abolishing worker 1 s jobs, adding that he does not fee l that garbage collection is the most dangerous job in the City. Director Oakley noted that OSHA rate s the job as the 4 th hazardous job i ~ the nation . He s t a t ed that the Sanitation Depa rtment is a l most equal in worker ,s compensation claims to the Police Department. He then answered Al derman Ray that the return on a million do l lar investment would be approximately five years with t h e Ci ty performing one weekly pickup . Alderman Smith stated that a o nce weekly pickup would not be wel.l accepted by the citizens. Discussion ensued regarding participating in the pi l ot program and it was the general consensus of the Ci ty Council to part i cipate i n the test program . It was noted all households wou l d be picked up on time eve~ wi th the slow down of the 150 s emi -automated pickup . Director Oakley then answered tha t the west portion of Jacksonville is the assumed area for the pilot testing , noting that to be the area of greatest growth i n the City. He s t ated that t h e test program would las t 30-days , adding t ha t the last garbage truck purchased is equipped to handle the semi -automated equipment. 3 000027 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING APRIL 7 , 2005 7:00 P .M. -7:40 P .M. Mayor Sw a im noted that the process would be slower becau se the equipment is hydrau l ically han d -operated from the tai l g a te of the truck . Alderman Ray moved , seconded by Alderman Rinker to approve the City 's participation in a 30 -day semi-automated garbage collection for approximately 150 households in the City . MOTION CARRIED with Alderman Sansing voting NAY. PARKS & RECREATION: PLANNING COMMISSION : GENERAL : a . ORDINANCE 1249 (#11-05) AN ORDINANCE AMENDING JMC §9 .36 (THE NOISE ORDINANCE); AND, FOR OTHER PURPOSES. Mayor Sw a i m note d that Alde r man Smi th se r ve d as Chai rma n of the Noise Ordi nance Co mmi tte e . Alderman Smith stated that the Ordinance being presented is an update, offerin g current application for c u r r ent issues . He r eviewed the u pdates t h a t were determi n ed to b e the majo r citizenry comp laints addres sed by the Police Departme n t . He noted vehicl es that create l o u d and unnecessary no i se were also addressed , addi n g t h at the hours of 1 1 :00 p .m . t o 6 :00 a .m. has been offered as the prohib i tive t ime for such noises including commerc i al dumpster activity. He reviewed exemptions to the Ordinance , adding t h at Ch ief Baker has agreed to purchase eight decib e l readers to offer 3 per shift i n cl udi ng the one al r eady owned by the Police Department . He not ed that J u dge Batton has requested a measurement for conviction of violation to the Or dinance. Alderma n Smith moved , seconded by Alderman Strou d that Ordinance 1 249 be placed o n FIRST READING. Alderman Stroud commended the Committee for it 's work, adding that he feels the use of a decibel reader inhibits l aw enforcement from using t heir ow n discret i on regar d i ng issues i n vo l v ing noise complaints . Alderman Smith re i terated t h a t Judge Batton has requested a firm measurement for court convi ctions. Alderma n Ray po inted out t h at early dumpster p ickup i s safer t han when traffic becomes an issue . Alderman Howard stated that he h as received many complaint calls regarding the 4 :00 a .m . dumpster pickup behind Western Sizzlin . ROLL CALL : Alderman E ll iott , Smith, Lewis , Sansing , Ray , Rinker, Fletcher , Stroud , a n d Ho ward voted AY E. NAY ( 0) . MOTION CARRIED . Whereupon City Attorney Bamburg read Ordinance 1249 . 4 000028 oooo;; .. B CITY OF JACKSONV I LLE REGULAR CITY COUNCIL MEETING APRIL 7, 2005 7 :00 P .M. -7 :40 P .M. Alderman Howard moved , seconded by Alderman Sansing that Ordinance 1249 be APPROVED on FIRST READING . ROLL CALL : Alderman Elliott, Smith, Lewis , Sansing , Ray, Rinker, Fletcher, Stroud, and Howard voted AYE. NAY (0). MOTION CARRIED. Alderman Stroud moved, seconded by Alderman Ray to suspend the rules and place Ordinance 1249 on SECOND READING . ROLL CALL : Alderman Elliott , Smith, Lewis , Sansing, Ray, Rinker, Fletcher, Stroud, and Howard voted AYE . NAY (0). MOTION CARRIED . Whereupon City Attorney Bamburg read the heading of Ordinance 1249. Alderman Stroud moved, seconded by Alderman Smith to further suspend the rules and place Ordinance 1249 o n THIRD and FINAL READING . ROLL CALL : Alderman Elliott , Smith, Lewis, Sansing, Ray, Rinker, Fletcher, Stroud, and Howard voted AYE. NAY (0). MOTION CARRIED . Whereupon City Attorney Bamburg read the heading of Ordinance 1249. Alderman Sansing moved, seconded by Alderman Ray that Ordinance 1249 be APPROVED AND ADOPTED . ROLL CALL : Alderman Elliott, Smith , Lewis, Sansing, Ray, Rinker, Fle tcher , Stroud, and Howard voted AYE . NAY (0). MOTION CARRIED . ORDINANCE APPROVED , ADOPTED AND NUMBER 1249 THIS 4 t h DAY OF APRIL 2005. b . RESOLUTION 581 (#2-05 ) A RESOLUTION THAT FEDERAL GOVERNMENT LEADERS GIVE RECONSIDERATION TO PRESIDENT BUSH'S PROPOSED MASS I VE REDUCTIONS IN FEDERAL FUNDING LEVELS FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS ; AND , FOR OTHER PURPOSES . Alderman Lewis stated that the resolution is expressing support for one of the largest grants received by the City, which helps low and moderate income citizens. He noted vast concerns at the National League of Cit ies meeting in Washington regarding federal funding cuts . He asked the Ci ty Council to support the Resolution and it being forw arded to the President. Alderman Lewis moved, seconded by Alderman Stroud to Read Resolution 581. MOTION CARRIED . Whereupon City Attorney Bamburg read the headi ng o:f Resolution 581. Alderman E l l i ott moved , seconded by Alderman Lewis to approve Resolution 581 in its entirety . MOT I ON CARRIED. APPOINTMENT (S) : ANNOUNCEMENT(S): Mayor Swaim asked those wishing to attend the Municipal League Meeting fill out the handout or contact Michelle in his office . He noted that the meeting will be held the 15, 16, & 1 7 of June. He enco uraged attendance for those having interest in some portion of the cu rriculum. 5 000 0~--9 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING APRIL 7 , 20 0 5 7 :00 P.M. -7:40 P .M. Mayor Swaim noted that the construction regarding the annexation to City Hall is well in progress, and the bulk of the fountain at the Chamber of Commer ce h a s bee n completed with an e xpe cted finish in early June . He then stated that the aquatic park is scheduled to be open to the public o n the 28th of May, with an opening ceremony on the 27 th . He stated that the South Road p r oject is moving along , noting t hat there is curb and gut t er o n approx i mately ~ of the ent ire project . He added t h at the pavement l ist is currently be ing formulated. Mayo r Swaim then answered that Code Enforcement has a fu ll staff at t his time, adding that additional manpower could be use d with a greater concentrat i on towards cleanup and grass. He noted that as construct ion in the City increases, that becomes the main activity for the Code Enforcement Office rs. He related that Code Enforcement spends a good portion of t ime on the clean -up issues as wel l . Alderman Howard voiced concerns regarding house numbering and difficulties for em ergency vehic l es to locate the prope r house . Mayor Swaim related efforts by the City to enforce house numbering , asking anyone who is aw are of a house without proper numbering to contact the Code Enforcement Department. In response to a question posed by Alde rman Fletcher, Mayo r Swaim stated that the Arkansas and American Flag in front of City Hall will be replaced with new ones. He re lated that the old flags will be properly disposed . Alderman Fle tche r raised concerns regarding the issue o f dog bites, adding that certain b reeds seem to a lways be a mong the t op thr ee where dog b ites are concerned . He stated tha t the City Council may need to cons ider the poss i bi l ity of banning c ertain breeds insid e the City . He noted that last year there were 57 dog bites and t hat 15 of the cases i nvolved Pit Bul l dogs . He noted that Pit Bulls and Rottwe ilers are the top three anima ls i nvolved in bite cases . He stated t ha t other ci t i es have addressed the issue and the City of Jacks onville needs to consider addre ssing t he issue as well. Mayor Swaim pointed out that some years ago t h e Ci ty Counci l proposed simi lar action , and the anima l rights groups became vocal and the City Council choose not to enf orce an ordinance . He added that it may be time aga in to con side r new legislation. Alderman Stroud agreed wi th Alderman Fletcher, saying that public safety ta kes priority over any concern that animal r ights groups ma y have . In re sponse to a question from Alderman Stroud, Director Oakley explained that a dog that may have bit h i s owne r may not be necessarily declared v icious. He added that dog s that are declared vic iou s are e uthani z e d . 6 000030 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING APRIL 7 , 2005 7:00 P.M. -7:40 P.M . Alderma n Fletcher stated that certain breeds have a reputation for beinq vici ous , pointing out that those breeds are al l owed in the City of Jacksonville . Director Oakley related his concern for an increase regarding certain breeds in the City of Jacksonville that are being banned in neighborinq cities . He stated that he has asked the Animal Control Department to combin e any statistics over the years that may support an increase in certa i n breeds. He concurred that there has been a rash of d og bitE~ cases as well as an increase in stray animals this year. Mayor Swaim asked that anyone interested meet with City Attorney Ba mburq regarding the formatio n of an ordi nance. Alderman Lewis comp limented CDBG Director Th eresa Watson regarding t he info r mation she supplied for the meet i ng in Washington . Mayor Swaim announce d that t he F inance Department won it 7 ~ consecutive f i nance account i ng award . He added that Jacksonville i s o n e of onl~/ seven cities i n t h e State of Arkan sas to receive that accolade and the City of Jacksonvi l le has the smalles t population of any city to receive that award . He noted that the award n o t onl y i ncludes all cities in the United States but also includes Canada . He added that very soon the Fin ance Department would compete for an additional finance award. ADJOURNMENT : Mayor Swaim without objection adjourned the meeting a t . approximately 7:40 p .m. Respectfully , ~u ~n,h ** Susa L . Dav t ~Clerk -Treasurer ~k ~ MAYOR TOMMY S~AIM 7 City Council Of Jacksonville , Arkansas 1. OPENING PRAYER: 2. ROLL CALL: 3 . PRESENTATION OF MINUTES: 4. APPROVALS AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: Police Department Fire Department 6. WATER DEPARTMENT: AGENDA Regular City Council Meeting April 21, 2005 7:00P.M. Regular City Council Meeting April 7 , 2005 Regular City Council Meeting March 17, 2005 Regular Monthly Report for March Police Chief Robert Baker Regular Monthly Report for March Fire Chief John Vanderhoof 7. WASTEWATER DEPARTMENT: ----.8. F IRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. SANITATION DEPARTMENT: 12. PARKS & REC. DEPT: 13. PLANNING COMMISSION: -... a. Request to approve 1 0% grant match Justice Assistance Grant (Mayor Swaim) b . Request to Accept bid: Digital Copier (Mayor Swaim) a . (bid included in packet) Request to Accept Bid : Mosquito Control Sprayers (Mayor Swaim) (bid included in packet) b. Request to Accept Bid : LED traffic Signal Lamps (Mayor Swaim) a. (bid included in packet) ORDINANCE 1250 (#12-05) Reclassifying property at 21 0 and 216 Bellevue Circle (Mayor Swaim) b . ORDINANCE 1251 (#13-05) Reclassifying property at 1504, 1508 and 1512 Plummer Street (Mayor Swaim) OOOG32 City Council A G E N D A continued: April21, 2005 PLANNING COMMISSION Continued: 14 . GENERAL: 15. APPOINTMENTS : 16 . ANNOUNCEMENTS: ADJOURNMENT: c . ORDINANCE 1252 (#14-05) Reclassifying property on Madden Road (available at meeting) (Mayo r Swaim) REQUEST to redirect CDBG funds regarding Rooseve lt Road project. (Mayor Swaim) . -- 0000 33 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING APRIL 21, 2005 7:00 P.M . -7:24 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the City of Ja cksonvi lle, Arkansas met in Regular Session on April 21 , 2005 at the regular meeting place of the Council. Alderman Howard delivered the invocation and Mayor Swaim led a standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL : Aldermen : Elliott, Smith, Lewis , Sansi ng, Ray , Rinker, Stroud and Howard answered roll cal l. Mayor Swaim a l so answe red ROLL CA LL decla r ing a quorum . PRESE NT eight (8), ABSENT (2). Aldermen Twitty and Fletcher were absent. Others present for the meeting were : City Attorney Robert Bamburg , Deputy Cl erk Tawnya Johnson , Human Resource Director Charlie Brown, Finance Director Pa u l Mushrush , Ci ty Engineer Jay Whisker, Public Works Director Jim Oakley , Fire Chief John Vand erhoof, Police Chief Robert Baker, Parks a nd Recre a tion Direct or George Bigg s, Mr . Larry Dupree , Mr . Dav id McClanahan , Mrs . Lendy Lew is , Mr. George Reed, Mr. Larry Smith , interested citizens and members of the press . PRESENTATION OF MINUTES : Mayo r Swaim present ed the minutes of the regular City Council meeting of Ap ril 7 , 2005 for approval and/or co rrection at the next regularly scheduled City Co unc il meeting . APPROVAL AND/OR CORRECTION OF MINUTES : Alderman Smith moved, seconded by Alderman Howard that the minutes of the Regular City Council Meeting of 17 March 2005 be APPROVED. MOTION CARRIED. CONSENT AGENDA : REGULAR MONTHLY REPORT/POLICE DEPARTMENT Alderman Ell iott moved , seconded by Alderman Stroud to approve the Regular Mo nthly Report for March 2005 . Said report reflects the To t al Value of Reported Stolen Property $55 ,644 . Total Value of Recovered St olen Property $21 ,723 and Total Report Sales $362 .00. REGULAR MONTHLY REPORT/FIRE DEPARTMENT Al derman Elliott moved , seconded by Alderman Stroud to approve the Regular Mo nthly Report for March 2005 from the Jacksonville Fire Department, which refl ects a fire loss of $69 ,750 and a savings total of $144 ,500. ROLL CALL: Aldermen Elliott, Smith, Lewis , Sansing , Ray, Rinker, Stroud, and Howard voted AYE. MOTION CARRIED . WATER DEPARTMENT: WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: a. Assistance Grant Request to approve 10% grant match for Justice 1 000034 000034 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING APRIL 21, 2005 7:00 P.M . -7:24 P.M . Mayor Swaim re lated t h at t h e grant is $29 ,375 .60 , adding that the City match would be $2 ,937.56. He stated that funds could be drawn from set as ide funds, if some of the tools are tools already projected for purchase, or funds could be drawn from the Capi tal Equipment F und . Alderman Stroud moved , seconded by A l derman Ray to approve thE~ expenditure of $2,937 .56 as 10% matching funds for the Justice AssistancE~ Grant. MOTION CARRIED . b . Request to Accept Bid for Digital Copier Alderman Lewis moved, seconded by Alderman Ray to approve the l o w bid from Datamax of Arkansas in the amount of $13,700 .00 for the purchase oj: a digital copier. MOTION CARRIED. Mayor Swaim noted t h at f unds would be drawn from budgeted funding. STREET DEPARTMENT : a. Request to Accept Bid for Mosquito Control Sprayers Pub lic Works Director J im Oakley explained tha t Qua lity Unlimit ed is a l oca l vendor, a dding that the oth er two b ids are from o u t of s tate ve ndors . He relat ed that the Department has been r unn i ng the t wo current unit s from the s ame company with good success for approximately twelve years . Alderman Elliott moved , seconded by Alderman Smith to reject the low bid from B&G Chemical & Equipment and accept the second lowest bid from Quality Unlimited Products in the amount of $12,990 .00. In response to a question posed by Alderman Stroud, Mayor Swaim related that the City is g i ven a trade-in allowance regarding the purch ase of the digital copier . He then explained that the current copie r would be kept rather than traded . Chief Baker stated that the current copier coul d not handle the workload wit h out br eaking down, but is still usable for l ower volume u se . At this time, MOTION CARRIED . Mayor Swaim noted that the funds would be drawn from budgeted Street Department funds. b . Reques t to Accept Bid for LED traffic Signal Lamps Publi c Works Director Jim Oa k l ey related t h at the LED t r af fi c signal lamps run approx imately 1 1 watt s per LED outlet , adding that the current bul bs are 135 watts . He stated that the LED l amps us e a pproximately 90 % less electricity. He stat ed that while the standard bulbs a r e around $5 .00 each the LED l amps are approximately $100 .00 each, adding that the 2 000035 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING APRIL 21 , 2005 7 :00 P.M . - 7 :24 P.M . lamps will pay for themselves within three years with fewer breakdowns . He noted that the LED l amps h ave a five -year warranty with free replacement. He stated that the LED lamps have been used at Vandenburg with good success, noting that before the heavy load at Vandenburg was pulling the maximum l oad on the breakers caus i ng concerns. He stated that he f eels comfortable with t he low bid . Alderman Howard moved, seconded by Alderman Stroud to approve the low bid from Leotek Electric USA Corporation in the amount of $9345 .22 with funds to be drawn from Street Funds. MOTION CARRIED. SANITATION DEPARTMENT: PARKS & RECREATION : PLANNING COMMISSION : a. ORDINANCE 1250 (#12-05) AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE, ARKANSAS (GENERAL LOCATION : PROPERTY AT 210 AND 216 BELLEVUE CIRCLE); AMENDING ORDINANCE NUMBERS 213 AND 238 AND THE LAND USE MAP OF THE CITY OF JACKSONVILLE , ARKANSAS ; AND, FOR OTHER PURPOSES. City Engine er Wh i sker noted the property to be the last two undevel oped lots on Bellevue Circle, e xp la i n ing that most o f the surrounding property is duplexes with the exception of two or three apartments. He stated that the r equest is to rezo ne from apartment zon ing to duplex in order to match the neighborhood . Alderman Smith moved, seconded by Alderman Stroud that Ordinance 1250 be p l aced on FIRST READING. ROLL CALL: Aldermen Ell i ott , Smith, Lewis, Sansing, Ray, Rinker, Stroud , and Howard voted AYE. NAY (0). MOTION CARRIED. Whe r eupon City Attorney Bamburg read Ordinance 1250 . Alde rman Stroud move d , seconded by Alderman Ray that Ordinance 1250 be APPROVED on FIRST READING. ROLL CALL : Aldermen E l liott, Sm i t h, Lewis, Sansing, Ray, Rinker , Stroud, and Howard voted AYE. NAY (0). MOTION CARRIED . Alderman Stroud moved, seconded by Alderman Howard to suspend the rul es a nd place Ordinance 1250 on SECOND READING . ROLL CALL : Aldermen El liott, Smith , Lewis , Sans i ng , Ray, Rinker , Stroud, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon Ci ty Att o rney Bamburg read the heading of Ordinance 1 250 . Alderman Smith moved, seconded by Alderman Ray to further suspend the rul es and place Ordinance 1250 on THIRD and FINAL READING. ROLL CALL: Aldermen E lliott , Sm i th, Lewis , Sansing, Ray , Ri nker , Stroud, and Howard voted AYE . NAY (0). MOTION CARRIED . Whereupon City Attorney Bamburg read the heading of Ordi nance 1250. 3 000036 0000~6 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING APRIL 21, 2005 7:00 P.M . - 7 :24 P .M. Alderman Lewis moved, seconded by Alderman Ray that Ordinance 1250 be APPROVED AND ADOPTED . ROLL CALL : Aldermen El l iott, Smith, Lewis, Sansing, Ray , Rinker , Stroud , and Howard voted AYE . NAY ( 0) . MOTION CARRIED. ORDINANCE APPROVED , ADOPTED AND NUMBERED 1250 THIS 21sT DAY OF APRIL 2005 . b . ORDINANCE 1251 (#13-05) AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE , ARKANSAS (GENERAL LOCATION : PROPERTY AT 1504 , 1508 , and 1512 PLUMMER STREET); AMENDING ORDINANCE NUMBERS 213 AND 238 AND THE LAND USE MAP OF THE CITY OF JACKSONVILLE , ARKANSAS ; AND , FOR OTHER PURPOSES. Alderman Stroud moved, seconded by Alderman Ray t h at Ordinance 1251 be placed on FIRST READING . ROLL CALL: Aldermen Elliott, Sm ith, Lewis, Sans i ng, Ray, Rinker, Stroud, a nd Howard voted AYE . NAY (0). MOTION CARRIED . Wh ereupon City Attorney Bamburg re ad Ordi nance 12 51 . Alderman Ray moved, seconded by Alderman Sansing that Ordinance 12 51 be APPROVED on FIRST READING . Mayor Swaim noted that the reclassi ficat ion is from R-2 (duplexes) to R-1 single-family homes . ROLL CALL: Aldermen El liott , Sm i th , Lewis, Sansi ng , Ray, Rinker , Stroud, and Howard voted AYE. NAY (0). MOTION CARRIED . Alderman Stroud move d, seconded by Alderman Smith to suspend the rules and pla ce Ordinance 1251 on SECOND READING. ROLL CALL: Aldermen El l iott, Smith , Lewis, Sans i ng , Ray , Rinker , Stroud, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1251 . Alderman Lewis moved , seconded by Alderman Howard to furth er suspend the ru l es and place Ordinance 1251 on THIRD and FINAL READING. ROLL CALL: Aldermen Elliott, Smith, Lew i s, Sansing , Ray, Rinker, Stroud, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bambu rg read the heading of Ordinance 1251 . Alderman Lewis moved, seconded by Alderman Sansing that Ordinance 1251 be APPROVED AND ADOPTED . ROLL CALL : Aldermen El l iot t , Smith, Lewis, Sansing, Ray, Rin k e r, Stroud, and Howard voted AYE . NAY (0). MOTI ON CARRI ED. ORDINANCE APPROVED , ADOPTED AND NUMBERED 1251 THIS 21ST DAY OF APRIL 2 0 05. c . ORDINANCE 1252 (#14 -05) 4 - CITY OF JACKSONVILLE OOO O*i7 REGULAR CITY COUNCIL MEETING APRIL 21, 2005 7 :00 P .M. -7 :24 P.M . AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE, ARKANSAS (GENERAL LOCATION: THE BOYD PROPERTY ON MADDEN ROAD); AMENDING ORDINANCE NUMBERS 213 AND 238 AND THE LAND USE MAP OF THE CITY OF JACKSONVILLE , ARKANSAS ; AND , FOR OTHER PURPOSES . Alderman Elliott moved , seconded by Alderman Smith that Ordinance 1252 be placed on FIRST READING. City Engineer Whisker related that the Boyd family has approximately 38 acres on Ma dden Road, explain ing that the eastern half of the property i s zoned R-0 and the remaining property was zoned R-1. He stated that the Ordinance would b ring the entire property to R-0. He noted that an R-0 lot is 70 ' X 120 ' and an R-1 lot is 60 ' X 1 00 ' lot. In response to a question posed by Mayor Swaim, City Engineer Whisker answered that there was no opposition to any of the rezonings being recommended fro m the Plann ing Commission . ROLL CALL : Aldermen Elli ott , Smith, Lewis , Sansing, Ra y , Rinker, Stroud , and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read Ordi nance 1252 . Alderman Stroud moved, seconded by Alderman Howard that Ordinance 1252 be APPROVED on FIRST READING . ROLL CALL : Aldermen Elliott , Smith , Lewis , Sans i ng , Ray , Rinker , Stroud , and Howa rd voted AYE. NAY (0). MOTION CARRIED . Alderman Stroud moved , seconded by Alderman Ray to suspend the rules and place Ordinance 1252 on SECOND READING . ROLL CALL : Aldermen Elliott, Sm i th , Lewis, Sansing, Ray , Rinker, Stroud , and Howard voted AYE . NAY (0). MOTION CARRIED. Whereupon Ci ty Attorney Bamburg read the heading of Ordinance 1252. Alderman Stroud moved, seconded by Alde rma n Ray to further suspend the rules a n d place Ordinance 1252 on THIRD and FINAL READING . ROLL CALL: Aldermen Elliott , Smith, Lewis , Sans ing , Ray, Rinker, Strou d , and Howard voted AYE . NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read t h e heading of Ordinance 1252. Alderman Elliott moved, seconded by Alderman Ray that Ord inance 1252 be APPROVED AND ADOPTED. ROLL CALL : Aldermen Elliott, Smith, Lewis, Sansing , Ray, Rinker, Stroud, and Howard voted AYE. NAY (0). MOTION CARRIED . ORDINANCE APPROVED , ADOPTED AND NUMBERED 1252 THIS 21sT DAY OF APRIL 2005 . GENERAL : Request to redirect CDBG funds regarding Roosevelt Road project Mayor Swa im re l ated that the Roosevelt Road project is a driveway/sidewalk repair project, explaining that handicap accessibi l ity needed to be added t o the str eet corners . He stated that it was not part 5 000038 000 0 ~8 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING APRIL 21, 2005 7 :00 P.M. -7:24 P .M . of the original bid, explaining that the handicap access i bility portion of t he project will need to be re-bid with the approval of the City Council to appropriate funding. He stated that the addi tional cost is exp ected to be approximately $3 1,800 .00, adding that t here were funds l eft over from the original cont ract because it came in lower than e xpect ed . He then n oted other funds that could b e immediate l y available s uch as carpeting for the Library, since there has been consideration fo:~ constructing a new L i brary . He added that there are two other project!> wh ere funds cou ld be redirected to cover the additional cost s. It was estimated that the project would consist of approximately twenty-- six (26) handicap ramps . Mayor Swaim noted that the estimated price seems reasonable , adding tha1: the proj ect wou ld go to bid. Alderman Smith moved, seconded by Alderman Howard to approve thH redirecting of CDBG funds for handicap accessible ramps regarding thE~ Roosevelt Road project. MOTION CARRIED . APPOINTMENT (S) : ANNOUNCEMENT(S): Alderman Stroud ann ounced that due to the generosity o= Waste Management , Jacksonville Education Foundation selected 34 stu dents from Jacksonvill e and North Pulaski High Schoo l s to rece ive a $1,000.00 -- sch o l arsh ip . He noted that Waste Managemen t h as donated approximately -- $750 ,000 .00 to scholarships . Mayor Swaim noted that t h e scho l arships are awarded to students who wou l d not receive any other scholarship, offering an incent ive for them to undertake college . In response to a question posed by Alderman Howard, City Engineer Whisker stated that the asphalt bid is being prepared and the contractor is proposing to make repairs during the asphalt work . I t was noted that there were approximately ten streets to be reworked . Mayor Swaim clar i fied that some of l ast year 's asphalt work did not hold up and the contractor will be repairing the work . He added that the last year 's contractor is hoping to be awarded this years b id and wi ll wai t t o perform the work simultaneously. Mayor Swaim then noted that the South Road project is p r ogress ing, addi ng that the milling work has not yet begun. He added that the curb and gutter is nearing completion . He stat ed that the addition to City Hall h as been roughed in and they have begun laying the brick on the outside . 6 - 0000 19 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING APRIL 21, 2005 7 :00 P .M. -7:24 P.M . He then noted delays rega rding the water proofing of the City fountain, explaining that there i s a problem with the bid because the contractor who bid the project can only do the water proofing in black. He added that the contracto r has made some proposals for another color . He reviewed the areas of the fountain to be water proofed and added that the desired color would be blue. He related that the construction of the new bank and the Chili 's Restaurant wi ll be completed and opening soon . Park & Recreation Dire ctor George Biggs related that the aquatic park wi l l have a dress rehearsal for City employees on Sunday, May 22nct followed by the ribbon cutting on Friday, May 27th and the officia l opening will be Saturday , May 29th . ADJOURNMENT: Mayor Swaim without objection adjourned the meeting at approximately 7 :24 p.m . Respectfully, ~~i·l~ MAYOR TOMMY WAIM 7 00004.0 City Council Of Jacksonville, Arkansas AGENDA Regular City Council Meeting May 5, 2005 7:00P.M. 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES : 4. APPROVALS AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: Animal Control Engineering Department 6. WATER DEPARTMENT: 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9 . POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11 . SANITATION DEPARTMENT: 12 . PARKS & REC. DEPT: 13. PLANNING COMMISSION : 14 . GENERAL : 15. APPOINTMENTS: 16. ANNOUNCEMENTS : Regular City Council Meeting April 21 , 2005 Regular City Council Meeting April?, 2005 Regular Monthly Report/March (Public Works Director Jim Oakley) Regular Monthly Report/April (City Engineer Jay Whisker) DISCUSSION: Nuisance Alarms Business and Residential (Mayor Swaim) Request to Accept Bid : Chemical Spray for Mosquitoes (Mayor Swaim) UPDATE: Vehicle/Fuel Costs (Mayor Swaim ) WASTEWATER COMMISSION Reappointment of Fred Belote For a term to expire 4/20/2010 - PAGE --- CITY OF JACKSONVILLE 0000 4l. REGULAR CITY COUNCIL MEET I NG MAY 5 , 2005 7:00 P.M. -7:31 P .M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on May 5, 2005 at the regular meeting p l ace of the Council . Alderman Howard delivered the invocation and Mayor Swaim led a standing audience in the "Pledge of Allegiance" to the f l ag . ROLL CALL : Aldermen : Elliott, Smith, Sansing , Ray, Rinker, Stroud, Twitty, and Howard answered roll call. Mayor Swaim also a nswered ROLL CALL declaring a quorum . Alderman Lewis a rrived at approximately 7 :08 p .m. PRESENT nine (9), ABSENT (1). Alderman Fletcher was out of town . Others present for the meeting were: City Attorney Robert Bamburg, Deputy Clerk Tawnya Johnson, Human Resource Di rector Charlie Brown , Finance Director Paul Mushrush, City Engineer Jay Whisker, Public Works Director Jim Oakley, Fire Chief John Vanderhoof, Police Chief Robert Baker, Parks and Recreation Director George Biggs, CDBG Directo r Theres a Watson, Mrs . Lendy Lewis, Mrs . Edith Smith, Mr . Larry Dupree, Mr . George Reed, Mr . Larry Smith, Mr. David McClanahan, interested citizens and members of the press . PRESENTATION OF MINUTES : Mayor Swaim presented the minutes of the regular City Council meeting of April 21 , 2005 for approval and/or correction at the next regularly scheduled City Council meeting. APPROVAL AND/OR CORRECTION OF MINUTES : Alderman Smith moved , seconded by Alderman Howard that the minutes of the Regular City Council Meeting of 7 April 2005 be APPROVED. MOTION CARRIED . CONSENT AGENDA: REGULAR MONTHLY REPORT/ANIMAL CONTROL Alderman Elliott moved, seconded by Alderman Ray to approve the Regular Monthly Animal Control Report for March 2005. Said report refle cted : ADOPTION/FINES: $ CONTRIBUTIONS : $ TOTAL : $ REGULAR MONTHLY REPORT/ENGINEERING 844.50 0 .00 8 4 4.50 Alderman Elliott moved, seconded by Alderman Ray to approve the Regular Monthly Report for Apri l 2005. Said report reflect s : PERMITS /LICENSE ISSUED Building Permits Business License 30 8 INSPECTIONS PREFORMED Building Inspe ctions HVACR Plumbing Electrical 1 84 75 62 38 UNSIGHTLY & UNSANITARY Grass Letters Property Mowed Trash Letters Trash Removal Cost for January $ 223 0 53 0 .00 0000 42 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MAY 5, 2005 7 :00 P.M . -7:31 P .M. VEHICLES Notice of Noncompliance Towed CONDEMNATIONS Structural Maint. Letters Structural Repairs Made Demolitions 20 4 0 0 0 ROLL CALL: Aldermen Elliott, Smith , Sansing, Ray , Rinker , Stroud , Twitty , and Howard voted AYE . MOTION CARRIED . WATER DEPARTMENT : WASTEWATER DEPARTMENT : FIRE DEPARTMENT: POLICE DEPARTMENT: DISCUSSION Nuisance Alarms Chief Baker noted that the Police Department is re ce i ving an increasing number of alarm calls. He submitted data regarding ca lls received in 2004 and 2005 . He related that in accordance with officer safety and proper response , two officers are dispatched for all alarm cal l s . He stated that in 1998 the Justice Department determined that 38 milli on alarms calls were res ponded to nation-wide, adding that the estimated cost per Police Department to respond was $42.00 per of f icer, per unit . He stated that given those statistics, it averages over $60,000 .00 for the Jacksonvil le Poli ce Department to respond to alarm calls i n the course o f one year. He stated that i t has been discovered that many of the false alarms are caused by faulty equi pment , setup or poorly maintained systems. He stated that from the total number of alarm ca ll s on l y a select few locations have been responsib l e for more than three response cal l s. He added that if the Police Depa r tment has to respond to any l ocation more than three times , it is generally a result of the alarm system not performing correctly. He noted that the Po l ice Department responded to one business twenty-one times last year , citing this as a fai l u re by the owne r to correct the problem . He stated t h at ano t her frus t ration for the Po li ce Department occurs when the ow ner is contacted and decl ines to meet the Po l ice at the business location. He r elated difficulty for securing the location if the Police are restricted to checking only the outside of the building . He stated that national statistics provide that approximately 94 to 98% of alarms that police officers respond to are not the result of an entry but are actually faulty a l arm systems. He sta t ed that of the 562 residential a larms last year only 2 were actual entries into a residence , adding that of the 867 business alarms only 6 represented actual entries . He stated t h at his goal wou l d be to reduce the number of false a l arms by requiring the owne r s to be more responsible in correcting faulty alarm systems . He s tated that most agencies have ordinances, whi ch state if there are no more than three alarms within the current year it would not be counted against a residence o r business. He noted that four to s i x alarm responses is assessed a fine , and that the normal fine is $25.00 each time. He sta ted that seven to nine false alarms increases the 2 - oon o .. ~-3 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MAY 5 , 2005 7:00 P.M . -7 :31 P .M. fine to $50 .00 and over ten is $1 0 0 .00 per time . He s t ated that it is hi s hope that once a problem is identified the owner will correct the problem. He then noted that fire alarms for 2004 were estimated at $467.00 per run per unit . He stated that responding to false alarms in heightened times of real emergencies becomes a safety issue for the Police and Fire Departments. He offered to present a r ough draft of a n ordinance to City Attorney Bamburg or suggested that the City Council could appoint a committee. In response to a question posed by Alderman Stroud, Chief Baker stated t hat only a se l ect few a l arms are called in by neighbors regarding homeowner installed systems. He stated that the majori ty of alarms calls come in through t h e 911 Communications Center . Regarding a comment from Alderman Twitty , Ch i ef Baker pointed out that when a company such as AD T is instructed to contact t h e h omeowner before contacting the Police a lo t of time has passed before the Police are aware o f the incident for response . He noted that response time, depending the location of both officers could be as much as three to five minutes after being notified. Alderman Elliott suggested that Chief Baker prepare the ordinan ce for City Counci l consideration . Chief Ba ker responded that he has acquired a majority of the ordinances that have already been adopted by other cities. It was n oted that a senso r alarm problem at the Post Offi ce has been corrected and the Police Department did not respond to any alarms at that location last year . STREET DEPARTMENT : Request to Accept Bid/Chemical Spray for Mosquitoes Public Works Director Jim Oakley noted t hat only two of the four bids submitted met speci fications . He related that Hawk Corporation a nd Quality Unlimited met specification s and that he would recommen d the low bi d of Quality Unlimited for $11,568 .00. He the n answered that chemicals have been purchased from Quality Unlimited and one other company in the past. In response to a question pos ed by Alderman Ray, Public Works Director Oakley concurred that Quality Unlimited was also the company awarded the bid regarding the machinery. Alderman Elliott moved, seconded by Alderman Smith to reject the bids from Adapco and B & G Chemicals , which did not meet specifications, accepting the low bid from Quality Unlimited in the amount o f $11,5 68.00 . MOTION CARRIED . Mayor Swaim noted that funds would be d rawn from budgeted funds. SANITATION DEPARTMENT : 3 00004 ·-1 PARKS & RECREATION : PLANNING COMMISSION: GENERAL: UPDATE Vehicle/Fuel Cost oooot\4 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MAY 5, 2005 7 :00 P.M . - 7 :31 P .M. Mayor Swaim noted that the budget is four months into the year and he wanted to o f fer a fuel cost update regarding constant rising prices. He stated that the City has prepared for a spike in fuel prices, pointing out the undeterminable factor of how long p r ices would remain high . Finance Director Paul Mushrush related tha t escalating fuel prices were recognized during the budgetary process and an educated guess of 16 .3~ was made to address the increase . He stated that one of the problems in reporting fuel costs to the City Council has been boo king arrangements from the supplier. He clarified by saying that he is aware of total costs but not individual Department cost . He stated that with furthe= computation he is offering ton i ght information as an update to normal financial reporting. He stated that on a budgetary bas i s in the first three months of the year , the City has consumed 25.18% of the budgeted expenditure and that compared to last year it was 24.47%. He related thai: the genera l thrust of the budget itself is good regarding the first part o f the year, but pointed out that what it actua lly reflects is an actual cost increase of 1 9 .68%, adding that what is a gap slightly over 3% noH wi ll become by yea r's end approx imately 12%, i f the trend continues . He noted that the percentage represents approximately $25,000 .00 , adding tha t the City has taken some stop-gap measures such as reviewing vehicles . He explained that some vehicles are recommended for premiwn gas use, adding that at this point the re is on l y one vehicle in the Citv that uses premium gas, wh ich is a special truck i n the Parks Department. He noted that other vehicles have downgraded from unleaded plus to unleaded as part of the evaluation process. He added that each Department's gas usage is closely tracked to how many gallons an~r vehicles used last year . He stated that the City is taking measures in the right direction and will not suffer unless gas prices escalate to $3.00 per gallon . He noted that the price per gallon from the 1 s t week billing of January to the 4 t h week billing of March has risen approximately 23 .2% or . 35 cents per gallon . He stated that thE~ situation is under control but wanted to offe r an update to the City Council since the financial statements have not been able to exactly report the standing. In response to a comment from Alderman Ray , Finance Direc tor Mushrush stated that it is not perceived that City services such as twice-weeklv garbage pickup would be affected . Mayor Swaim stated that because a reasonable increase was projected, the affects of rising gasoline prices have not hurt the City of Jacksonville . He added that if prices cont i nue to rise there is a possibility that significant changes would b e considered. He stated that going to a once-- weekly garbage pickup would not be considered without heavy deliberation . He then noted that the test market for the west side of the City would begin soon . 4 APPOINTMENT(S): WASTEWATER COMMISSION CITY OF JACKSONVILLE 0000 4S REGULAR CITY COUNCIL MEETING MAY 5 , 2005 7 :00 P .M. -7:31 P .M. Alde rman Smith moved , seconded by Alderman Howard to approve the re- appointment of Fred Belote to the Wastewater Commission for a term to expire 4/20/2010. MOTION CARRIED . DISCUSSION SEX OFFENDERS In response to a question from Alderman Twitty, Mayor Swaim noted that it is the newspapers prerogative to list informat i on regard ing area sex offenders . He then stated t hat the City of Jacksonvill e has a l ist of sex offenders and the Police go door-to-door based on the c l assificat ion of o ff ender , adding that there is a list on the Internet. He noted that one problem has been when the paper prints names as being in Jacksonville and the offender does not actually live inside the Ci ty limits, but has a Jacksonville mail route . He pointed out that this would skew the statistics regarding offenders living in the City of Jacksonville . Alderman Twitty mentio ned that some of the ladies s he had spoken with had problems bring t he information up on the Internet . Chief Baker stated that the Police Department diligent ly k eeps t r ack of offenders living in the City. He offered that residents concerned about offenders living wi t hin their ne i ghborhood can come to the Police Department regarding those addresses. He stated that there are four classifications of sex offenders, pointing out that class one and two a re non-predatory. He pointed out that it is a violati on when a c l ass two offende r does not contact the Police Department with a new application o f address , adding that a wa rrant f o r arrest is iss ued and they are immediately upgraded to a c l ass three sex offender . He sta t ed that classifications three and f our a re the l e v els that the P ol ice Department is most conce rned with, adding that currently within the City of Jacksonvil le there are no classification four sex offenders . He related that classificati o n f our is considered p redatory. He stated that the Police Department is more than willing to help anyone concerned about sex offenders . Mayor Swa im related that he is furnished an updated l ist, pointing out that the Poli c e Departme nt ale rts residents door-to-door regarding c la ssifications three and four sex offenders . He then related that wh en a sex offender moves and if they report their new address p r operly , then the Police Department goes door-to -door in the new neighborhood . Discus sion ensued rega rding sex o ff ende r s who move and do not report a new address . Alderman Howard pointed out that many times the new address is unknown until they are arrested on unrel a t ed charges . Chief Baker stated that when not i fied by the central office of a sex of f ender who has not registered a new address , the Police Department immediately processes a warrant and upg rades the c l assification . 5 00004.6 0000 46 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MAY 5, 2005 7 :00 P.M. - 7 :31 P .M . Mayor Swa im n ote d that the classifications and the n otifica tion process is regul ated by State statute and f o llowed closely by the Jacksonville Police Department. He then pointed out that there is no way for the Police Department to be aware of a sex offender who works in the City but lives in another lo cation. Alderman Stroud ques tioned t hat out of the numb er of six bi t e cases reported by An imal Control , which dogs in t hose cases were considered v icious . Public Works Director Jim Oakley stated he did n ot have the s tatistics in han d but explained that h e is aware the bite case involvi n g the vi c tin getting stitches was declared vicious . He then acknowledged the incideni: r eferenced involved a Pit Bu l l biting a chi ld f a mily member . He noted that according to State l a w the do g must be quarantined for ten days, add ing that Anima l Control retook po ss ession of the dog today because it was felt the present environment was not safe . Al derman Smith noted that othe r cities have banned Pit Bulls, askin9 Public Works Director Oakley to monitor the situation and alert the City Council regarding any recommendations . ANNOUNCEMENT ( S) : ADJOURNMENT : Mayor Swaim without objection adjourned the meeting a1: approximately 7:31p.m. Respectfully, GJ~h-tl Sus n L . Da itt ty Clerk-Tr easurer . ~ ~SWAIM 6 City Council Of Jacksonville, Arkansas 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVALS AND/OR CORRECTION OF MINUTES: 5 . CONSENT AGENDA: Animal Control Police Department Fire Department 6. WATER DEPARTMENT: AGENDA Regular City Counci l Meeting May 19, 2005 7:00 P.M. Regular City Council Meeting May 5, 2005 Regular City Council Meeting April 21 , 2005 Regular Monthly Report/April (Public Works Director Jim Oakley) Regular Monthly Report/April (Chief Robert Baker) Regular Monthly Report/April (Chief John Vanderhoof) :---.. 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10 . STREET DEPARTMENT: 11. SANITATION DEPARTMENT: 12. PARKS & REC. DEPT: 13. PLANNING COMMISSION: a. ORDINANCE 1253 (#15 -05) Reclassifying 2.0 acres on Valentine Road from R-0 to R-3 (Mayor Swaim) 14. GENERAL: 15. APPOINTMENTS: - b. FIN AL PLAT: Forest Oaks PH II a. (plat included in packet) (Mayor Swaim) ORDINANCE 1254 (#16 -05) Calling for a Special Election to levy a one-mill (1 .0) annual ad valorem tax for the City's public library (Mayor Swaim) HOSPITAL BOARD: Appointment of Pat Griggs to fill the unexpired term of Bill Gwatney to expire 06/30/06 0000·17 PAGE ADVERTISING AND PROMOTION COMMISSION Reappointment of Bart Gray , Jr. for a term to expire 03/31/09 16. ANNOUNCEMENTS: ADJOURNMENT O '"'nc~~~ d ..,· ! ·:..r.. iJ 0000ll8 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MAY 19, 2005 7 :00 P .M. -7:22 P .M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on May 19 , 2005 at the regular meeting place of the Council. Alderman Howard delivered the invocation and Mayor Swaim led a standing audience in the "Pledge of Allegiance" to the flag . ROLL CALL: Alde rmen: Sansing, Ray, Rinker, Stroud, Twitty, and Howard answered roll call . Mayo r Swaim also answered ROLL CALL declaring a quorum . Alderman Lewis arrived at approximately 7 :06p .m. PRESENT seven (7), ABSENT (3). Aldermen Elliott , Smith and Fletcher were absent . Others present for the meeting were: City Attorney Robert Bamburg, Deputy Clerk Tawnya Johnson, Finance Director Paul Mushrush, Fire Chief John Vanderhoof , Police Chief Robert Baker, Parks and Recreation Director George Biggs, CDBG Director Theresa Watson, CDBG Business Incubator Specialist Richard Sprow, Mrs. Judy Swaim, Mrs . Lendy Lewis , Mrs. Edith Smith, Mr . George Ree d, Mr. Larry Smith, Mr . Tommy Bo nd , interested cit izens and members of the press. DEVIATION IN AGENDA : Mayor Swaim introduced Mr. Lindel Lay, the State Chairman of the Arkansas Committee fo r Employee's Suppo r t of the Guard and Reserve (ESGR). Mr. Lay related that the ESGR Group operates under the supervision of the Un ited States Department of Defense. He stated that it is his pleasur e to make presentation t o the City of Jacksonville and the City Pol ice Department in recognition of the City's support to members o f the Military that are also employees of the City . He related that Officer Gregory Oginski and Offi cer Adam Cox nominated the City of Jacksonville as an employer who stayed in contact with them throughout their tour , letting them know they are valuable members of the City team as they served on active duty. He then noted that the City of Jacksonv ill e has been very active in offering family support to all employees t hat have been called into active duty, addi ng that the City has provided e-mail , care packages and allowing for cash payment of accrued leave time to help families financially . He stated that the Department of Defense is commending the City of Jacksonville for being a great employer and lending support in various ways. He rela ted that t he support shown by the City is vital in ma intaining our Military as our Country continues to fight the war on terrorism. He presented the Mayor and Chief of Po l ice with a Five-star Statement of Support recognizing the various ways the City has demonstrated i ts support to the soldiers . Mayor Sw aim noted that Mr. Lay is also the past president of Camp Robinson's Military Community Council. Mayor Swaim then noted firefighters that h ave been called to active duty. RESUME AGENDA : 1 PRESENTATION OF MINUTES : 0000·19 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MAY 19 , 2005 7 :00 P .M. - 7 :22 P .M. Mayor Swaim presented the minutes of the regular City Council meeting of May 5, 2005 for approval and/or correction at the next regularly scheduled City Council meeting . APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Howard moved , seconded by Alderman Stroud that the minutes of the Regular City Council Meeting of 21 April 2005 be APPROVED. MOTION CARRIED . CONSENT AGENDA: REGULAR MONTHLY REPORT/ANIMAL CONTROL Alderman Ray moved, seconded by Al derman Lewis to approve the Regular Monthly Animal Control Report for Apri l 2005 . Said report reflected: ADOPTION /F INES : $ CON TRI BUTIONS: $ TOTA L: $ REGULAR MONTHLY REPORT/POLICE DEPARTMENT 686 .00 0 .00 686 .00 Alderman Ray moved , seconded by Alderman Lewis to approve the Regular Mon t hly Report for April 2005 . Said report ref l ects the Total Value of Reported Stolen Property $70 ,805. Total Value of Recovered Stolen Property $32,149 and Total Report Sales $438 .00. REGULAR MONTHLY REPORT/FIRE DEPARTMENT Alderman Ray moved, seconded by Alderman Lewis to approve the Regular Monthly Report for April 2005 from the Jacksonvi lle Fire Department, which reflects a fire loss of $23 ,250 a n d a savings tot a l of $250,000 . Mayor Swaim noted that the agenda packets included information requested by t he City Council regarding an i mal contro l statistics. ROLL CALL : Aldermen Lewis, Sansing, Ray , Rinker, Stroud , Twitty, and Howard voted AYE . MOTION CARRIED . WATER DEPARTMENT : WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT : STREET DEPARTMENT : SANITATION DEPARTMENT: PARKS & RECREATION : PLANNING COMMISSION: a . ORDINANCE 1253 (#15-05) AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE, ARKANSAS (GENERAL LOCATION: VALENTINE ROAD); AMENDING ORDINANCE NUMBERS 213 AND 238 AND THE LAND USE MAP OF THE CITY OF JACKSONVILLE , ARKANSAS; AND , FOR OTHER PURPOSES . Mayor Swaim noted that the development would consist of nine duplexes on Valent ine Road. 2 OOOC50 000050 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MAY 19, 2005 7:00 P.M. -7:22 P.M. Alderman Ray moved, seconded by Al derman Sansing that Ordinance 1253 be placed on FIRST READING. ROLL CALL : Alderman Lewis , Sansing, Ray, Rinker, Stroud, Twitty and Howard vo ted AYE . NAY ( 0) . MOTION CARRIED. Whereupon Ci ty At torney Bamburg read Ordinance 1253. Alderman Stroud moved, seconded by Alderman Lew is t hat Or dinance 1253 be APPROVED o n FIRST READING . ROLL CALL : Alderman Lewis, Sansing, Ray, Rinker, Stroud, Twitty and Howard voted AYE . NAY (0). MOTION CARRIED . Alderman Stroud moved, seconded by Alderman Lewis to suspend the rule~; and place Ordinance 1253 on SECOND READING . ROLL CALL: Alderman Lewis, Sansing , Ray , Rinker, S t roud , Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1253. Alderman Lewis moved, seconded by Alderman Howa r d to further suspend the rules and place Ordinance 1253 on THIRD and FINAL READING . ROLL CALL : Alderman Lewis, Sansing, Ray, Ri nker, Stroud, Twitty and Howard voted AYE. NA Y (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1253. Alderman Stroud moved, seconded by Alderman Sansing that Ordinance 125 2 be APPROVED AND ADOPTED. ROLL CALL: Alderman Lewis, Sansing, Ray, Rinker, Stroud, Twitty and Howard voted AYE . NAY (0). MOTION CARRIED . ORDINANCE APPROVED, ADOPTED AND NUMBER 1253 THIS 19th DAY OF MAY 2005. b. FINAL PLAT Forest Oaks PH II Alderman Ray moved, seconded by Alderman Lewis to approve the FINAL PLAT of Forest Oaks PH II. MOTION CARRIED. It was noted that lots 1-8 as depi cted on the origi nal plat was proposed as a 25' setback but was adopted with a 35 ' setback . GENERAL : a . ORDINANCE 1254 (#16-05) AN ORDINANCE TO CALL A SPECIAL ELECTION ON THE QUESTION OF LEVYING AN ANNUAL AD VALOREM TAX LEVY AT THE RATE OF ONE ( 1 . 0) MILL FOR THE ACQUISITION , CONSTRUCTION, AND EQUIPPING OF LAND AND CAPITAL IMPROVEMENTS FOR THE CITY' S PUBLIC LIBRARY, WHICH TAX WILL EXPIRE UPON PAYMENT IN FULL OF BONDS TO WHICH IT IS PLEDGED; SAID AD VALOREM TAX TO BE PLEDGED TO AN ISSUE OR ISSUES OF BONDS OF THE CITY OF JACKSONVILLE , ARKANSAS , ISSUED UNDER AMENDMENTS NOS . 30 AND 72 OF THE CONSTITUTION OF THE STATE OF ARKANSAS AND ACT 920 OF 1993 , NOT TO EXCEED $2,500,000 IN AGGREGATE PRINCIPAL AMOUNT TO FINANCE THE COST OF ACQUIRING , CONSTRUCTING , AND EQUIPPING LAND AND ADDITIONAL CAPITAL IMPROVEMENTS FOR THE PUBLIC CITY LIBRARY OPERATED BY THE CITY OF JACKSONVILLE AND THE CENTRAL ARKANSAS LIBRARY SYSTEM ; PRESCRIBING OTHER MATTERS PERTAINING THERETO ; AND , DECLARING AN EMERGENCY. 3 ..... _ CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MAY 19 , 2005 7 :00 P.M . - 7 :22 P .M. Alderman Stroud moved, seconded by Alderman Ray that Ordinance 1254 be placed on FIRST READING . ROLL CALL: Alderman Lewis, Sansing, Ray , Rinker , Stroud, Twitty and Howard voted AYE . NAY ( 0) . MOTION CARRIED . Whereupon City Attorney Bamburg read Ordinance 1254 . Alderman Stroud moved , seconded by Alderman Ray that Or dinance 1254 be APPROVED on FIRST READING. ROLL CALL : Alderman Lew i s , Sansing, Ray, Rinker , Stroud, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. Alderman Sansing moved, seconded by Alderman Lewis to suspend the rules and place Ordinance 1254 on SECOND READING. ROLL CALL : Alderman Lewis , Sansing, Ray, Rinker , Stroud, Twit t y and Howard voted AYE. NAY (0). MOTION CARRIED . Whereupon City Attorney Bamburg read the heading of Ordinance 1254. Alderman Stroud moved , seconded by Alderman Ray to further suspend the rules and place Ordinance 1 254 on THIRD and FINAL READING. ROLL CALL : Alderman Lewis , Sansing, Ray, Rinker, Stroud, Twitty and Howard voted AYE . NAY (0). MOTION CARRIED . Whereupon City Attorney Bamburg read the heading of Ordinance 1254 . Al derman Howard moved, seconded by Alderman Ray that Ordinance 1 254 be APPROVED AND ADOPTED . ROLL CALL : Alderman Lewis , Sansing, Ray, Rinke r, Stro ud, Twi tty and Howard voted AYE. NAY (0). MOTION CARRIED. Alderman Ray moved, seconded by Alderman Sansing that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Alderman Lewis , Sansing, Ray, Rinker, Stroud , Twitty and Howard voted AYE . NAY (0). MOTION CARRIED. ORDINANCE APPROVED, ADOPTED AND NUMBER 1254 THIS 19th DAY OF MAY 2005. APPOINTMENT (S) : Appointment of Mrs . Pat Griggs to fill the unexpired term of Mr. Bi ll Gwa t ney. Alderman Howard moved , seconded by Alderman Sansing to approve the appointment of Pat Griggs to fill the unexpired term of Bill Gwatney for a term to expire 6/30/06 . MOTION CARRIED. Reappointment of Mr . Bart Gray , Jr. to the Advertising and Promotion Commission. Mayor Swaim explained that the Advertising and Promotion Commiss i on is specified by ordinanc e to have a certain number of members that own a nd operat e hotels in the City. He noted that Mr . Gray 's term was a staggere d term for only one year. Alderman Stroud moved, seconded by Alderman Lewis to approve the reappointment of Bart Gray, Jr. to the Advertising and Promotion Commission for a term to expire 3/31/09. MOTION CARRIED . 4 000052 000052 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MAY 19, 2005 7:00 P.M. -7:22 P .M. ANNOUNCEMENT(S): Second City Council meeting i n June . Mayor Swaim noted that the Annual Mun i cipal League meeting will be hosted in Hot Springs June 15ili through the 17th and will present a conf l ict in scheduling with the second regularly scheduled City Council meeting o~ J une 1 6 t h. Alderman Howard moved, seconded by Ray to move the regularly scheduled City Council meeti ng of June 16th to June 14th due to a conflict with the Annual Municipal League meeting . MOTION CARRIED. ADJOURNMENT : Mayor Swaim without objection adjourned the meeting a t approximately 7 :22 p.m. Respectfully , 5 City Council Of Jacksonville, Arka nsas 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVALS AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: 6. WATER DEPARTMENT: AGENDA Regular City Council Meeting June 2, 2005 7:00P.M. Regular City Council Meeting May 19 , 2005 Regular City Council Meeting May 5, 2005 7. WASTEWATER DEPARTMENT: 8 . FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11 . SANITATION DEPARTMENT: 12. PARKS & REG . DEPT: 13. PLANNING COMMISSION : 14. GENERAL: 15 . APPO INTMENTS: 16. ANNOUNCEMENTS: \DJOURNMENT a . a. b. Presentation of the 2005 Street Overlay List (Mayor Swaim) FINAL PLAT: Clover Ridge PH II (plat included in packet) (Mayor Swaim) Request to Accept Bid: City of Jacksonville Christmas Deco rations (Mayor Swaim) Request to Accept Bid: Roosevelt Road Sidewalk and Handicap Ramps (Mayor Swaim) WATER COMMISS ION APPO INTMENT: Request appointment of Mr. Jim Peacock for term to expire 4/21/201 3 0000 -53 OJOG54 000054 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JUNE 2, 2005 7:00 P .M. -7:19 P .M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Ar kansas met in Regular Session o n June 2, 2005 at t he regular meeting place of the Council .. Alderman Howard del ive red the invocation and Mayor Swaim led a standinq audience in the "Pledge of Allegiance" to the flag . ROLL CALL : Aldermen: Elliott, Smith, Lewis, Sansing, Rinker, Fletcher , Stroud, Tw i tty , and Howard answered rol l call . Mayor Swaim also answered ROLL CALL declaring a quorum. PRESENT n i ne (9), ABSENT (1 ). Aldermen Ray was absent . Others pre sent for the meet ing were: City Attorney Robert Bamburg , Deputy Clerk Tawnya Johnson, Human Resource Director Charli e Brown, Finance Director Paul Mushrush , City Engineer Jay Wh i sker , Fire Chief John Vanderhoof, Pol i ce Chief Robert Baker, Parks and Rec r eation Director George Biggs, CDBG Di rector Theresa Watson, CDBG Business Incubator S peci alist Richard Sprow, Mrs. Judy Swaim, Mrs . Lendy Lewis, Mr . Larry Dupree, Mr . George Reed , Mr . Larry Smith , interested citizens and member~> of the press . PRESENTATION OF MINUTES : Mayor Swaim presented the minutes of the regular City Council meeting of May 19, 2005 for approval and/or correct ion at the next regularly scheduled Ci t y Council meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Howard that the minutes of thE! Regular City Council Meeting of May 5, 2005 be APPROVED. MOTION CARRIED. CONSENT AGENDA: WATER DEPARTMENT: WASTEWATER DEPARTMENT : FIRE DEPARTMENT : POLICE DEPARTMENT : STREET DEPARTMENT: Presentation of the 2005 Street Overlay Program Mayor Swa i m noted that the list is a preliminary list presentation of the str eets being proposed in the 2005 list . He asked that the City Council revi ew the list for recommendations. SANITATION DEPARTMENT: PARKS & RECREATION: PLANNING COMMISSION: FINAL PLAT Clover Ridge PH II In response to a question from Mayor Swaim, City Engineer Whis ker statec that the requirements were met and the Plannin g Commission approved the recommendation without stipulation. 1 O nr.o ~s ... ~ '-~ ..... "i CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JUNE 2 , 2005 7 :00 P.M. -7:19 P .M. Alderman Stroud moved , seconded by Alderman Elliott to approve the Final Plat of the Clover Ridge Subdiv ision PH II as recommended . MOTION CARRIED . GENERAL : a. Request to Accept Bid for Christmas decorations Mayor Swaim noted that funds were donated and other funds were reserved for the purchase of Christmas decorations, adding that some decorations were purchased last year . He stated that the bid represents the second phase regarding expenditure of dedicated funds for the purchase of City Chr i stmas decorations. He re l ated that the low b i dder is the same company awarded the previ ous bid. Alderman Stroud moved, seconded by Alderman Sansing to accept the l o w bid from Evangeline Specialties Company in the amount of $11,588 .30 . MOTI ON CARRIED . b . Request to Accept Bid for Roosevelt Road Sidewalks and Handicap Ramps Mayor Swaim explained that the project was a result of residents parki ng across the sidewalks, adding that funds from CDBG were provided to reconstruct driveways to he l p alleviate parking on the street and sidewalks . He added that the requirement of handicap ramps is the second phase of the proje ct. He then answered that t he ramps would be placed at intersections requiring curb cuts and truncated domes. Alderman Smith moved , seconded by Alderman Lewis to accept the low in the amount of $37 ,700.00 from JCI Construction. Alde rman Stroud questioned the long-range p lan for Sunnyside , explaining t hat he had recently read an article reg a rding tax wri te-offs for i nves t ors to revitalized areas . Mayor Swaim related that he is familiar with similar programs, explaining tha t the d i fficulty is in locating developers interested in investment of such a project . He related that several apartment complexes recently developed have a similar situation, differing in that the deve l oper does not have to own the development to receive a tax break for building the compl ex . He stated tha t a major renovation to the Sunnyside area would be greatly welcomed but added that all programs that have be en researched require a publi c -private partnership. He stated that the while the tax credits can be attractive; it would require a bigger company willing to make a larg e investment to qualify for those c redi ts . Alderman Stroud acknowledged the difficulty of the situation, which he stated adds to the frustration of finding a solution . Mayor Swaim stated that the City consistently researches avenues t o further improvements in the Sunnyside Addition , pointing o u t that CDBG i s curr ently expending mon ie s in the area . He the n noted improvements to the infrastructure such as the water system a n d now the sidewalk project. 2 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETIN<; JUNE 2, 2005 7 :00 P .M. -7:19 P.M . He related that under the proposed federal budget most of the programs that could help cities in th i s area are being completely or partially cu1: from the budget . He concluded saying that the City will continue search for solutions. Alderman Lewis noted the importance of supporting the legislators tha ~ are supporting continued programs and funding for CDBG. Mayor Swaim noted t hat the CDBG Department has taken on a major projec~ by renovating several homes in Sunnyside under the Home Program . Hf:~ ascertained that twenty-seven (27) homes are be i ng included in a two-yeaL period under that program and that another application would be prepared as soon as homes are completed. He pointed out that part of the proble1n is the difficulty of ob taining interested contractors to work on renovation project s rather than new home construct i on. He added tha·;:. currently Director Watson only has two contractors that normal l y bid on home rehab projects . He noted that the renovation amount is a maximum of $25,000.00 and so far, all ho uses proposed have come in at that amount. In response to a question from Al derman Howard, Mayor Swaim related tha ·t there are approximately 380 lots in the Sunnyside Addition . At this time, MOTION CARRIED . APPOINTMENT(S): JACKSONVILLE WATER COMMISSION Alderman Howard moved, seconded by Alderman Sansing to reappoint Mr. Jim Peacock to the Jacksonville Water Commission for a term to expir1a 04/21/2013. MOTION CARRIED. ADDITION TO AGENDA: Request to Accept Bid for Police Department Air-conditioning/Heating Unit Alderman Smith moved, seconded by Alderman Elliott to suspend the rules and the request to accept bid on the agenda . MOTION CARRIED. Alderman Elliott moved, seconded by Alderman Smith to approve the low bid of $10,900.25 from Jacksonville Heating and Air . MOTION CARRIED. Mayor Swaim noted that funds would be drawn from operation and maintenance funds for the Department and amendment of the budget would be deferred unless it is determined to be necessary later. Request to approve expenditure for a security system for the Splash Zone aquatic area . Mayor Swaim presented a quote in the amount of $1,825 .00, explaining that the system is the same monitored system used at the Library. He statej that monitoring cost would be approximately $360.00 annually and would be contracted through the Alarm T Systems Company. 3 000057 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JUNE 2 , 2005 7:00 P .M. -7:19 P.M. Alderman Elliott moved, seconded by Alderman Lewis to suspend the rules and place the question of expenditure for an alarm system on the agenda . MOTION CARRIED. Alderman Stroud moved, seconded by Alderman Smith to approve the expenditure of $1,825.00 for an alarm system for the Splash Zone Aquatics Park . MOTION CARRIED. Mayor Swa im noted that funds would be drawn from the Capital Impr ovements Fund. Parks and Re creation Director George Biggs announced that the Spl ash Zone ribbon cutting i s scheduled for tomorrow at 4 :00p.m . with the official opening t o be June 11th . He noted a delay rega rding pool equ ipment delivery . Mayor Swaim stated that safety is the main objective regarding the delayed opening , noting that technically the zero depth and lap pools cou ld be ope ned but there would sti ll be construction equipment on site finishing the remainder of the project. Discussion ensued regarding the greenery aes thetics of the project . Mayor Swaim encouraged everyone to attend the ribbon cutting for Splash Zone . ANNOUNCEMENT(S): ADJOURNMENT: Mayor Swaim without objection adjourned the meeting at approximately 7 :19p .m. Respectfully , ~~. MAYOR TOMMY fsw. 1M2~ 4 City Council Of Jacksonville, Arkansas AGENDA 1. OPENING PRAYER: 2. ROLL CALL: 3 . PRESENTATION OF MINUTES : 4. APPROVALS AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: Animal Control Engineering Fire Department 6. WATER DEPARTMENT: Regular City Council Meeting June 14, 2005 7:00P .M. Regular City Council Meeting June 2 , 2005 Regular City Council Meeting May 19, 2005 Regular Monthly Report/May Public Works Director Jim Oakley Regular Monthly Report/May City Engineer Jay Whisker Regular Monthly Report/May Chief John Vanderhoof 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11 . SANITATION DEPARTMENT : 12. PARKS & REC. DEPT: 13 . PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS : 16 . ANNOUNC EMENTS: ADJOURNMENT Fire Safer Grant Application (FEMA) (Mayor Swaim) RESOLUTION 582 (#3-05) Supporting and authorizing a Modification of the accounting Method for the Jacksonville Police Pension Fund (Alderman Smith) 0000 59 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JUNE 14 , 2005 7:00 P.M . - 7 :14 P .M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Counci l of the City of Jacksonville, Arkansas met in Regular Session on June 14 , 2005 at the regular meeting place of the Council . Al derman Howard delivered the invocation and Mayor Swaim led a standing audience in the "Pledge of Allegianceu to the flag . ROLL CALL: Aldermen : Elliott, Smith , Lewis, Sansing, Ray, Rinker, Fletcher, Stroud , and Howard answered roll call. Mayor Swaim also answered ROLL CALL declaring a quorum . PRESENT nine (9), ABSENT (1 ). Al dermen Twitty was absent. Others present for the meeting were: City Attorney Robert Bamburg, Finance Director Paul Mushrush , City Engineer Jay Whisker, Fire Chief John Vanderhoof , Fire Battalion Chief Joe Bratton, Police Chief Robert Baker, Parks and Recreation Director George Biggs, CDBG Director Theresa Watson , CDBG Business Incubator Specia l ist Richard Sprow, Mrs. Judy Swaim, Mrs. Lendy Lewis, Mr. Larry Dupree, Mr . Larry Smith, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim present ed the minutes of the regular City Council meeting of June 2 , 2005 for approval and/or correction at the next regularly scheduled City Co u ncil meeting. APPROVAL AND/OR CORRECTION OF MINUTES : Alderman Smith moved, seconded by Alderman Howard that the minutes of the Regular City Council Meeting of May 19, 2005 be APPROVED. MOTION CARRIED. CONSENT AGENDA : REGULAR MONTHLY REPORT/ANIMAL CONTROL Alderman Elliott moved, seconded by Al derman Lewis to approve the Regular Monthly Animal Control Report for May 2005 . Said report ref l ects : ADOPTION/FINES: $733.40 $ 0 .00 $733.40 CONTRIBUTIONS: TOTAL: REGULAR MONTHLY REPORT/ENGINEERING Alderman Elliott moved , seconded by Alderman Lewis to approve the Regular Monthly Report for May 2005 . Said report reflects: PERMITS/LICENSE ISSUED Building Permits Business License 26 13 INSPECTIONS PREFORMED Building Inspections 84 HVACR 74 Electrical 96 Plumbing 36 1 000060 UNSIGHTLY & UNSANITARY Grass Letters 252 23 84 Property Mowed Trash Letters T rash Removal Cost for Ma rch 7 $1,093.88 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JUNE 14, 2005 7:00 P .M. -7 :14 P .M. VEHICLES Notice of Noncompliance 2 8 Towed 0 CONDEMNATIONS Structural Maint. Letters 1 7 Structural Repa irs Made 0 Demolitions 0 REGULAR MONTHLY REPORT/FIRE DEPARTMENT Alderman E lliott moved, seconded by Alde rman Lewis t o approve the Regu laJ~ Monthly Report for May 2005 from the Jacksonville Fire Departmen t, which reflects a fire loss of $63 ,5 00 a nd a savings total of $135,000. ROLL CALL: Aldermen : Elliott, Smith , Lewis, Sansing, Ray, Rinker , Fletcher, Stroud, and Howard voted AYE . MOTION CARRIED. WATER DEPARTMENT : WASTEWATER DEPARTMENT : FIRE DEPARTMENT : Fire SAFER (Staffing for Adequate Fire and Emergency Response) Grant Application (FEMA) Chief Vanderhoof r e l ated that that the Fire Department ha s received fire grants through FE MA over the past few years , adding t h at FEMA recognized through F irst Responders that fire depar tme nts needed extra personne l and created the SAFER Act. He exp l ained that t he Act a llows f ire departments across the Country to appl y for fir e me n, addi ng that t h e Jacks o n vi lle Fire Department i s applying for t hree positions. He submitt ed written justi fication and expenses for the three positions, saying that the Fi re Department has not added any personnel since the 1990 's . He noted that the run volume has a lmost d o ubled s ince that t ime. He stated tha t t hi~; wo uld be a good opportunity for Jacksonville to add three pos itions with Federal assistance for the f i rs t 4 years of their e mployment . Chi ef Vande rhoo f agreed wi t h Alderman Elliott that the addi t ion al. positions would aid in a nnexati o n s for the City . He then added that t he Fire Department is still working on the FBA 17-10 , which is a 4 -man engine company, adding that t hi s would be a step i n that di rect i on . He relat ed t h at t he ambulance respo nse runs are over 2 00 monthly, addinq that with additional runs the F i re Department i s seei ng an increase i~ r escu e r uns . He exp l ained t h a t the r escue runs involve a rescue truck for the purpos e of extricating a driver from hi s vehic l e , fur t h e r explaining that currently tw o individuals a r e pulled from the l adder truck for r escue operation response . Mayor Swaim noted that the standard for 4 -man fire comp anies was passed two years ago and Chief Vanderhoof e xplained t hat c u rrently the J acks o n vi ll e Fire Departmen t is running 3-man companies . He went on tc· explain that due to vacations or illnesses a 3 -man compa n y is being run 2 -- l. ·c:no h1. --· '~ ') CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JUNE 14, 2005 7:00 P.M. -7:14 P .M. 68% of the time, l eav ing a 2 -man company the remainder of the time . He explained that during a house fire there has to be an engineer to handle the pump, which only leaves one firefighter to fight the fire before additional help can arrive . Mayor Swaim stated that the public should not be alarmed, explaining that the City responds with two engine companies to every fire . Chief Vanderhoof agreed, saying that currently on a structure fire, two engine trucks , a ladder truck , and a Battalion Fire Chief are sent in response. He stated that the re sponse t ime is approximate ly three minutes, adding that help arrives within one minute . Mayor Swaim stated that the teams re spond from different locations , which is the reason for separate time arrival . Chief Vanderhoof explained that there are four fire stations strategically located across Jacksonville . He stated that each location ha s its own districts and a supporting location will also response to aid in firefighting . In response to a question posed by Alderman Elliott, Chief Vanderhoof related that current staffing consists of three men at Fire Station #3 , three men at Station #4, four men at Station #2 , and eight men with a Battalion Chief at Fire Station #1 . He noted that the ambulance staffing is the same, with two ambulances that respond to two districts ea ch . Alderman Stroud noted that the Planning Commission has recently approved severa l preliminary plats involving the west side of town, along with the l arge subdivision that is beginning to develop . He stated that the City may need to cons ider putting a sub-station in the west part of town. He supported costs associated with the SA FER grant . Chief Vanderhoof related that the Federal grant would pay 90% the first year , then 80 % the following year , 50% the third year and 30% the f inal year. Alderman Stroud moved , seconded by Alderman Elliott to approve the application for the SAFER grant from FEMA. Mayor Swaim related that budget cost the first year would only be $11,000.00, adding that by the fifth year budget cost would be approximately $100,000 .00 . It was noted that the Fire Department would not need to purchase fir e trucks or ambulances and that some of those funds could be used to cover the grant match . Chief Vanderhoof did note that he is researching the possibility of renovating Station #3 at Taneyvil l e in anticipat ion of future annexation past Maddox Road to Highway 1 07 . Discussion ensued regarding the nationw i de response to the grant for all eligible fire departments . 3 OOO OS2 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JUNE 14 , 2005 7:00 P.M . -7 :14 P .M. Finance Director Paul Mushrush related that Jacksonville is ideally s ui ted to meet all the criteria o u tlined in the grant application because of the way Jacksonville is structu r ed . He noted that the guidelines under the FEMA grant are slightl y more restrictive than the Police'~' grant for the DARE program. He noted that under FEMA guidelines the salary structure i s different , pointing out that the 90% match does noi: cover 90% of cost for a first year f i refighter. At this time , MOTION CARRIED. POLICE DEPARTMENT : STREET DEPARTMENT : SANITATION DEPARTMENT : PARKS & RECREATION: PLANNING COMMISSION : GENERAL: RESOLUTION 582 (#3-05} A RESOLUTION SUPPORTING AND AUTHORIZING A MODIFICATION OF THE ACCOUNTING METHOD FOR THE JACKSONVILLE POLICE LOCAL PENSION FUND; AND, FOR OTHER PURPOSES. Mayor Swaim noted that Resolution 582 is being removed from the agenda . Alderman Smith explained that the financial advisor for the Police Pens i on Fund was no t able to atten d and the item would be rescheduled for the regularly schedul e d July 7 t h City Counc il meeting . APPOINTMENT (S}: ANNOUNCEMENT (S}: UALR Study Mayor Swaim noted that each City Counc i l member had been provided a preliminary copy o f a study being conducted, he asked that City Council members take time to participate in the study. Alderman Smith announced that the Library millage would be considered in the special upcoming election of July 5 th , asking everyone to vote. Mayor Swaim announ ced that the annual I ndependence Day celebration would be held July 1 s t at the High School stadium, saying that everyone i.3 invited and he would encourage everyone to attend . ADJOURNMENT: Mayor Swaim without objection adjourned the meeting a ·t approximately 7:14 p.m . Respectfully, ~.DaV"tt G ~-ln\J. ~ City Clerk-Treasurer 4 City Council Of Jacksonville, Arkansas AGENDA OOO OS3 Regular City Council Meeting July 7, 2005 7:00P.M. 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVALS AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: Police Department Animal Control Department 6 . WATER DEPARTMENT: 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. SANITATION DEPARTMENT: 12. PARKS & REC. DEPT: 13 . PLANNING COMM ISSION : 14. GENERAL: 15. APPOINTMENTS: 16 . ANNOUNCEMENTS: ADJOURNMENT a. b. c . Regular City Council Meeting June 14, 2005 Regular City Council Meeting June 2 , 2005 Regular Monthly Report/May Chief Robert Baker Regular Monthly Report/May Public Works Director Jim Oakley Request to Accept Bid: Truck Bed (Mayor Swaim) FINA L PLAT: Rigdon Family Subdivision (plat included in packet) (Mayor Swaim) ORDINANCE 1255 (#17-05) Establish Jacksonville Municipal Code§ 9.38 (False Alarms-Nuisance) (Mayor Swaim) ORDINANCE 1256 (#18-05) Establish and Designate Property Owners ' Multipurpose Improvement District (Foxwood Estates) (Mayor Swaim) DISCUSSION: Am ending Animal Control Ordinances (Alderman Fletcher) (i nformation included in packet) PARKS & RECREATION COMMISSION APPOINTMENT: Request appointment of Mr . Ronn ie Higgins for term to expire 5/9/2010 ooo os4 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JULY 7, 2005 7 :00 P.M . -7:59 P.M . REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the City of Jacksonvi lle, Arkansas met i n Regular Session on July 7, 2005 at the regular meeting p l ace of the Counci l . Alderman Howard delivered the invocation and Mayor Swa i m led a standinq audience in the "Pledge of Al legiancen to the flag. ROLL CALL : Alde r men: Elliott , Smith , Lewis , Sansing, Ri nker , Fletcher , Strou d , and Howard answered roll cal l. Mayor Swaim also answered ROLL CALL declari ng a quorum . PR ESENT eight (8), ABSEN T (2). Aldermen Twi t ty and Ray were absent . Others present for the meet i ng were : City Attorney Robert Bamburg , Finan ce Manager Cheryl Erke l, Fi nance Director Pau l Mush r ush , City Engi neer Jay Whisker , F i re Chief Jo hn Vanderhoof, Fi r e Battalion Chie~ Joe Bratton, Po l ice Chief Robert Baker, Parks and Recreation Directo r George Biggs , CDB G Di rector The r esa Watson, Mrs . Judy Swaim, Mrs . Lendy Lew i s, Mrs. Edi t h Smith, Mr. Larry Dupree, Mr. George Reed, Mr. Larry Smith , interested citizens and members of the p r ess. PRESENTATION OF MINUTES: Mayo r Swaim presented the minutes of the regula r City Council mee t ing of J une 14 , 2005 for approval and/or correction at the next regularly scheduled City Coun c i l meeting. APPROVAL AND/OR CORRECTION OF MINUTES : Alderman Smith moved, seconded by Alderman Howard that the minutes of th4 ~ Regul ar City Counci l Meeti ng of J une 2 , 2005 be APPROVED. MOTION CARRIED . CONSENT AGENDA : REGULAR MONTHLY REPORT/ANIMAL CONTROL Alderman El liott moved , seconded by Alderman Lewis to approve the Regular Monthly Animal Cont r ol Report for June 2005 . Said report reflects : ADOPTION/FI NES: 566.00 10.00 $576.00 CONTR I BUTIONS : TOTAL: REGULAR MONTHLY REPORT/POLICE DEPARTMENT Al derman Elliott moved, seconded by Alderman Lewis to approve the Regular Monthly Report f or May 2005. Said report reflects the Total Value of Repo r ted Stolen Property $66,366. Total Value of Recovered Stolen Property $58 ,491 and Total Report Sales $430 .00 . ROLL CALL: Aldermen : Elliott , Stroud , and Howard voted AYE. WATER DEPARTMENT : WASTEWATER DEPARTMENT: Smith, Lewis, Sansing, Rinker, Fletcher, MOTION CARRIED . 1 FIRE DEPARTMENT : POLICE DEPARTMENT: OOO OfiS CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JULY 7, 2005 7 :00 P.M. - 7 :59 P .M. STREET DEPARTMENT : Request to Accept Bid for a Truck Bed Alderman Stroud moved, seconded by Alderman Lewis to accept the low bid from Dealers Truck in the amount of $12,000 .00 with funds to be drawn from budgeted funds in the Street Depar tment Fund . MOTION CARRIED. SANITATION DEPARTMENT: PARKS & RECREATION : PLANNING COMMISSION : Final Plat of the Rigdon Family Subdivision City Engineer Whisker related that the property in cluded the radio station on Warden Road, which had been annexed into the City in the early 80 's . He explained that the property is being sp l it into two lots with City dedicated right-of-way to the fr ontage road regarding future development . He noted a correction to the legal descriptions re garding right -of -way . Alderman Smith moved , seconded by Alderman Howard to approve the Final Plat of the Rigdon Family Subdivision as recommended by the Planning Commission. MOTION CARRIED. GENERAL: DEVIATION IN AGENDA : b . ORDINANCE 1256 (#18-05) AN ORDINANCE TO ESTABLISH AND DESIGNATE JACKSONVILLE MUNICIPAL PROPERTY OWNERS' MULTIPURPOSE IMPROVEMENT DISTRICT (FOXWOOD ESTATES PROJECT) ; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES . Alderman Sans ing moved , seconded by Alderman Lewis that Ordinance 1256 be placed on FIRST READING . ROLL CALL: Alderman Elliott, Smith , Lewis, Sansing, Ri nker , Fletcher, Stroud, and Howard voted AYE. NAY ( 0) . MOTION CARRIED . Whereupon City Attorney Bamburg read Ordinance 1256 . Mayor Swaim explain ed that the improveme nt district would be the property located to the east and south of Foxwood Subdivision . He then explained that the average tract would be approximately 5 acres with larger homes in a gated subdivision . In response to a question posed by Alderman Fletcher, City Engineer Whisker answered that the subdivision would not have curb and gutter, expla ining that the Planning Commission had granted a waiver to accommodate the developer 's vision of a rural type setting within the City limi ts. He stated that the road would be 24 ' with 4' grave l shou lder s. He the n answered that the imp rovement district woul d be responsible for improvements to streets , sidewalks, water and sewer . Alderman Stroud moved , seconded by Alderman Lewis that Ordinance 1256 b e APPROVED on FIRST READING . ROLL CALL : Alderman Elliott, Smith, Lewis, Sansing, Rinker, Fletcher, Stroud , and Howard voted AYE . NAY ( 0) . MOTION CARRIED . 2 0 00066 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JULY 7, 2005 7:00 P.M . -7:59 P.M. Alderman Smith moved, seconded by Alderman Howard to suspend the rules and place Ordinance 1256 on SECOND READING. ROLL CALL: Alderman Ellio t t, Smith, Lewi s, Sansing, Rinke r, Fletcher, Stroud , and Howard voted AYE . NAY (0). MOTION CARRIED. Whereupon City Attorney Bambur9 read the heading of Ordinance 1256. Alderman Howard moved, seconded by Alderman Stroud to further suspend the rules and place Ordinance 1256 on THIRD and FINAL READING. ROLL CALL :: Alderman Elliott, Smith, Lewis , Sansing, Rinker, Fletcher, Stroud, and Howard voted AYE. NAY ( 0) . MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1256. Alderman APPROVED Sansing, CARRIED. Lewis moved, seconded by Alderman Stroud that Ordinance AND ADOPTED . ROLL CALL: Alderman Elliott, Smith , Rinker, Fletcher, Stroud, and Howard voted AYE. NAY (0). 1256 be Lewis , MOTION Alderman Smith moved, seconded by Alderman Lewis that the EMERGENC:c CLAUSE be attached to Ordinance 1256. ROLL CALL : Alderman E l liott, Smith, Lewis, Sansing, Rinker, Fletcher , Stroud, and Howard voted AYE . NAY (0). MOTION CARRIED. ORDINANCE APPROVED, ADOPTED AND NUMBER 1256 THIS 7th DAY OF JULY 2005. c. DISCUSSION Amending Animal Control Ordinances Alderman Fletcher stated that consideration for amending the Ordinances came as a result of the increased number of dog bite cases being reported by the Animal Control Department. He noted that many cities have addressed similar issues by banning certain breeds of dogs. He stated that after speaking with Mr. Kye , he i s more convinced that the problem may not be so much the breed as it is the dog owner . He stated that the solution may lie in making dog owners more responsible for their dogs, adding that the fencing verbiage in the present Ordinance may also need to be amended beyond just using the word secure to describe fencing of dogs. He suggested that a committee be formed to address all aspect.s regarding the need to amend present Ordinances. Mr. Larry Kye a local resident of 45 years, stated that he feels the current controversy evolves around the Pit Bu l l breed. He provided a long and lustrous past regarding the Pit Bul l breed as an America:~ symbol. He then acknowledged that the breed has also picked up bad press regarding its use for protection by drug dealers, as well as gamblin9 regarding dog fighting . He noted the later to be bad dog owners , addin~ that it is not "breed but the deed" that has earned the Pit Bull a bad reputation. He stated that responsible pet owners should not be punishej because of the deeds of other dog owners . He related his membership t~ various dog associations, stating that he is a responsible dog owner. He stated that the current problem of vicious dogs is an individua l 's responsibility, expl aining that the dog is a product of the current an~ 3 000087 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JULY 7, 2005 7 :00 P .M. -7:59 P.M . pas t masters . He stated that owners determine whether a dog will be a useful inhabitant of the commu nity or a nuisance. He continued that banning one certain breed would not resolve the problem, saying that if one breed were ban, bad dog owners would turn to another breed that could also be trained to be vicious . He noted that specific legislation has proven to be costly , as well as difficult , if not impossibl e to enforce . He read from Supreme Court legisl ation, which stated that many breeds are capable and responsible for fatal attacks , adding that statistics regarding fa tali ties and injuries caused by dogs cannot be used to document the dangerousness of one breed as compared to another . He stated that t hose statistics would not be reliable because it is impossible to know how many dogs of a certain breed are in the general K- 9 population at one time. He added that he does not support people not bei ng able to walk on their own property without being int imidated by someone else's dog. He noted that there is legislation used in other cities that has withstood the Supreme Court test, adding that this type of legislation can be used by the City of Jacksonville to h ave a positive and beneficial outcome, which would help attract more growth in the Community. He noted that Jacksonvil le would be ho sting four dog shows next month sponsored by UKC. He then noted dog programs that are bene fi cial to the Community regarding search and rescue dogs and therapy dogs . He stated that positive legis lation should ban the "deed not the breed", adding that he can provide model legislation . Ms. Desiree Bender stated that while she is not a resident of the Community , she would like to see the City adopt legislation that would require the spay in g and n eutering of Pit Bulls . She stated that most fatality cases have involved a dog on a chain or an unaltered Pit Bull beside an in heat female Pit Bull . She offered support data to explain her argument . Alderman Fletcher o ffere d Mr . Kye, Dr . Misak, and Lavern Anderson, as suggested members to serve on the committee . He also requested that Police Chief Baker provide a member from his K-9 staff, as well as a volunteer from the City Animal Control Department . He supported the formulation of positi ve legislation that would be responsive to all the citizens concerned. Mayor Swaim accepted Alderman F letcher as Chai rman for the committee with the aforementioned names and asked that Desiree Bender consider serving on the committee . He requested that membership be held under t en members. Alderman Lewis noted that that following close consideration, he is not entirely supportive of banning one breed of dog. He explained that information supplied by the Arkansas Mun icipal League suggested that the banning of one breed would inherently lead to the banning of additional breeds . He added that further information from the Arkansas Municipal League suggested that owners register their dogs and that a fee should be 4 OOG OS 8 CITY OF JACKSONVILLE REGULAR CITY COUNCI L MEETING JULY 7 , 2005 7:00 P .M. - 7 :59 P.M . assessed for breeding . He added that dogs dec l ared vicious because the owners cannot control them should be removed from the owner. He offered to make available the information from the Arkansas Municipal League to the committee . Alderman Linda Rin k er offered to serve on the comm i ttee. Mayor Swaim supported registration for pets, adding that it is difficuli: to enforce without going door to door to guarantee compliance. He asked that t he committee a l so take into consideration the difficulty that the Animal Control Of ficers and the City Attorney experiences in prosecutinq these cases . He stated that it is a difficult situation, adding that he is not opposed to strengthening the present Ordinances, but added that i~ wou l d r equire the public 's patience regardi ng the City's present level of manpower to enforce new legislation and the time involved with defending enforcement. City Attorney Bamburg offered that any legislation that would assist tht~ Anima l Control Officers in their duties would be to the benefit of the City. Alderman Fletcher stated that the focus of the committee would be to preserve owner 's rights but also to make owne r s more responsible . Mayo r Swaim announced that all committee meetings would be open to the public and press at such time and location as designated by the Chairman of the committee. Mr . Ricardo Perez-Cantu , stationed by the Air Force and living in the Community for approximately four years, related that his wife is employed as a veterinary technician and that he and his wife volunteer on the Boxer rescue in State . He noted his wife 's desire to se r ve on th<:! committee. Discussion ensued regarding t h e difficulty to require spaying and neutering by pet owners, and Mr. Kye added that to be able to show a dog in competition they cannot have been spayed or neutered. Mr . Perez -Cant ·~ pointed out that it would not be fair to ask a military family to spay oc neuter their dog just because they are stat i oned in Jacksonville, whe n they do not have a say in where they are stationed. He supported stron ger enforcement of current Ordinances to address the problems rathec than creating more laws. He stated that he does not feel that it would be wise for the City to go into every little detail of every dog owner, saying that it would cost the City more than just hiring another An i mal Control Officer or building a 20' X 20' extension on the current shelter. Mayo r Swaim reiterated the difficulty with having irresponsible do9 owners heed warnings from the City , adding that such difficul ties usually end up in Court becoming lengt hy t ime issues. He related that he did not want there to be impractical expectations regarding the Ordinance ' .s abi lity to rectify all situations at once. 5 00GOG9 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JULY 7, 2005 7 :00 P.M . -7:59 P.M. Alderman Fletcher noted the situation regarding poor fen cing of dogs, adding that the committee would need to consider more clearly defining proper fencing. Mr . Perez-Cantu stated that the only people who would obey the laws wou l d be the responsible pet owners . Alderman Lewis stated that without the laws, the Animal Control Officers and the City Attorney would not have authority to cite of f enders into court. a . ORDINANCE 1255 (#17-05 ) AN ORDINANCE ESTABLISHING JACKSONVILLE MUNICIPAL CODE § 9. 38 (FALSE ALARMS-NUISANCE); AND, FOR OTHER PURPOSES. Alderman Stroud moved, seconded by Alderman Howard that Ordinance 1255 be placed on FIRST READING . ROLL CALL : Alderme n Elliott, Smith, Lewis , Sansing, Rinker , Fletcher , Stroud, and Howard voted AY E . NAY ( 0) . MOTION CARRIED . Whereupon City Attorney Bamburg read Ordinance 12 55 . Alderman St roud noted the Ordinance to be fair and equitable . City Attorney Bamburg of fered that a modification was made rega rding the more frequent number of times the Police Department i s asked to respond to false alarms . He n oted that the extensive cost factors for t he Police and Fire to respond, explaining that the fee structure increases with the frequency of false alarms as an attempt to re imburse cost factors incurred by the City. In response to a question posed by Alderma n Fl etcher, Chief Baker stated that the majority of false alarms are from those not installed p roperly or we ll maintained . He sta ted that a nother frustration for the Police Department is when the alarm company a nd the owner do n ot take responsib ility to respond on scene wh e n an alarm has been activated . He stated that the goal of the Ordinance is to ensure that the owners will take respo nsibility for repairing alarm problems . Alderman Stroud moved, seconded by Alderman Howa r d tha t Ordinance 1255 be APPROVED on FIRST READING. ROLL CALL : Aldermen E l liott, Smith, Lewis, Sansing, Rinker , Fle tcher, Stroud, and Howard voted AYE. NAY ( 0) . MOTION CARRIED . Alderman Smith moved, seconded by Alderman Lewis to suspend the rules and place Ordinance 1255 o n SECOND READING. ROLL CALL: Aldermen El liott, Smith, Lew is, Sansing, Rinker, Fletcher, S t roud, and Howard voted AYE. NAY (0). MOTION CARRIED . Whe r eupon City Attorney Bamburg read the heading of Ordinance 1255 . Alderman Howard moved, seconded by Alderman Stroud to further suspend the rul es and place Ordinance 1255 on THIRD and FINAL READING . ROLL CALL: 6 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JULY 7, 2005 7:00 P.M. - 7 :59 P.M . Aldermen Elliott, Smith, Lewis , Sansing , Rinker, Fletcher, Stroud, and Howard voted AYE. NAY ( 0) . MOTION CARRIED . Whereupon City Attorney Bamburg read the heading of Ordinance 1255. Alderman Lewis moved, seconded by Alderman Stroud that Ordinance APPROVED AND ADOPTED . ROLL CALL : Aldermen Elliott, Smith, Sansing , Rinker, Fletcher, Stroud, and Howard voted AYE. NAY (0). CARRIED. 1255 be Lewis 1 MOTION ORDINANCE APPROVED, ADOPTED AND NUMBER 1255 THIS 7th DAY OF JULY 2 005. APPOINTMENT(S): PARKS AND RECREATION COMMISSION APPOINTMENT Alderman Howard moved, seconded by Alderman Stroud to approve thE:! appointment of Mr. Ronnie Higgins for a term to expire 05/09/2010. MOTION CARRIED . ANNOUNCEMENT (S): Mayor Swaim announced the road c losures of Mayfair , Valentine, and Trickey Lane next week regarding the asphalting program . Mr . Ceci l Britton addressed the City Council , a d vocating that n ot only pet owners but also l andlords need to be responsible. He related problems on Ruth Ann Street that required the Police Department being called four times during the week of June 1 3th . He reported questionable activity in t he vicinity o f 9 1 7 and 919 Ruth Ann, pointing to druq dealers. He sta t ed the need to enforce more than grass cuttinq Ordinances, explaining t hat he received a letter regarding a property he owns while he was able to make of list of propert i es worse than his, t hat were not sent a letter . He then noted the problem with noise in the area, saying that the music from cars driving on Loop Road booms through his apartment . He stressed the need for working residents to be able to sleep and the need for the City to enforce the noise Ordinance . He reported for months property . Circ l e . that the rear of 154 and 156 North Elm Street has been trashy without t he City making the property owners clean their He ment i oned problem areas on Gray Street and Charlott•:: Alderman Stroud n oted difficulty regarding a l ways being able to locate property owners , but added that since the adopt ion of the clean-u:;:> Ordinan ce there have been considerable improvements regarding unsightly areas . He stated that with a strong landlord's association and cooperation from the police, Jacksonville could eliminate drug houses . Mr . Britton stated that he felt the City should have an Ordi nan ce that would make the property owner responsible for rent ing to a drug dealer. Mayor Swaim pointed out that the Code Enforcement Department sent out 252 grass le t ters last mo n th , along with 23 p r operties be ing mowed, sent 84 trash letters and the City cleaned up 7 properti e s. 7 . -- OOG 0 71 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JULY 7, 2005 7 :00 P .M. -7:59 P.M. Mr. Britton acknowledged that the City is doing a great deal to address the issues . Mayor Swa im stated that once properties are identified, the City moves f orward with the appropriate action . He added t hat he could understand Mr . Britton 's frustration regarding the noise and unsightly prope rt i es. He explained the process , noting the lengthy time i nvolved i n prosecuting the cas es . Mr. Britton repo rte d a hole in the street at the end of the driveway at 908 Ruth Ann. He asked for incre ased P o lice patro l o n Ruth Ann and then thanked the City Council for the oppo rtuni ty to speak . In re spons e to a question posed by Mr . Kye, City Attorne y Bamburg answe red that a n ar rest for loitering regarding drug dealing would depend on the nature o f the violation and what the officer sees when he arrives on the scene . Alderman Flet cher expressed concern s regarding growth and infrastructure, Ma yor Swa i m stated that sewer concerns have bee n addressed and will be corrected within a short period. He explained that the Wastewater De partme nt i s going to pl ace a pump in the area. He stated that t h e r e will be over 700 lots available in west Jacksonville within the next 18 months to 2 years. He t hen answered that regarding the subdivision in question, it is being dete r mined wh ether the water will b e supplied by the North Little Rock or Jac ksonville line. ADJOURNMENT : Mayor Swaim without objection adjourned the meeting at approximately 7 :59p .m . Respec tfully, ~.t L~ MAORTOMMY SWAIM ~ 8 000072 City Council Of Jacksonville, Arkansas AGENDA 1. OPENING PRAYER : 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVALS AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: Police Department Regular City Council Meeting July 21 , 2005 7:00P.M. Regular City Council Meeting July 7 , 2005 Regular City Council Meeting June 16, 2005 Regular Monthly Report/June Chief Robert Baker Engineering Department Regular Monthly Report/June City Engineer Jay Whisker Regular Monthly Report/June Chief John Vanderhoof Fire Department 6. WATER DEPARTMENT: 7 . WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9 . POLICE DEPARTMENT: 10. STREET DEPARTMENT: a . Request to Accept Bid : 2005 Asphalt and Millling Contract (Mayor Swaim) 11. SANITATION DEPARTMENT: 12. PARKS & REC. DEPT: 13. PLANNING COMMISSION: 14. GENERAL: 15 . APPOINTMENTS : 16. ANNOUNCEMENTS: ADJOURNMENT b. Request to Accept Bid: Stamps Street Drainage (Mayor Swaim) a. Request to Accept Bid: Commercial Floor Care (Mayor Swaim) RESOLUTION 583 (#4-05) Reimbursement Authorization/Library Bonds (Mayor Swaim) b. RESOLUTION 584 (#5-05) Supporting Pulaski County Homeless Program (available at meeting) (Mayor Swaim) 0000 73 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JULY 21 , 2005 7 :00 P .M. -7 :21 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Coun c il of t he City of J ac ksonville, Arkansas met in Regular Ses sion on July 21, 200 5 a t the regular meeting place of the Council. Al derman Ray delivered the invocation and Mayor Swaim led a standing audi ence in the "Pledge of Al l egiance" to the f l ag. ROLL CALL : Aldermen: Elliott, Smith, Sansing , Ray, Rinker, Fletcher, Stroud , Twitty and Howard answered roll call . Mayor Swaim also answered ROLL CALL declaring a quorum. PR ESE NT nine (9), ABSENT (1). Aldermen Lewis was absent . Others present for the meeting were: City Attorney Robert Bamburg, Acting Deputy Clerk Shari Boles , F inance Director Paul Mushrush, City Engineer Jay Whisker , Fire Chief John Vanderhoof , Police Chief Robert Baker, Parks and Recreation Director George Biggs, CDBG Director Theresa Watson, Mrs . Judy Swaim, Mrs. Edith Smith, Mr . Larry Dupree, Mr . George Reed, Mr . Larry Smith, inte re sted citizens and members of the press . PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the regular City Council mee ting of July 7, 2005 for approval and/or correction at the next regu l arl y scheduled City Counci l meeting . APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Howard that the minutes of the Regular City Council Meeting of June 16 , 2005 be APPROVED . MOTION CARRIED. CONSENT AGENDA: REGULAR MONTHLY REPORT/ENGINEERING Alderman Elliott moved, seconded by Alderman Smi th to approve the Regular Monthly Report for June 2005 . Said report reflects : PERMITS/LICENSE ISSUED Bui ldi ng Permits Business License UNSIGHTLY & UNSANITARY Grass Letters Property Mowed Trash Letters 2 3 15 261 30 77 Trash Removal Cost for March 11 $1,631 .49 INSPECTIONS PREFORMED Building Inspections 69 HVACR 83 Elec tri cal 58 Plumbing 4 2 VEHICLES No tice of Noncomplianc e 1 5 Towed 0 CONDEMNATIONS Structural Maint . Letters 0 Structural Repairs Made 0 Demolitions 0 1 0000 74 REGULAR MONTHLY REPORT/POLICE DEPARTMENT CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JULY 21 , 2005 7 :00 P.M . - 7 :21 P.M . Al derman Elliott moved, seconded by Alderman Smith to approve the Regu l ar Month ly Report for June 2005. Said report reflects the Tot a l Value o :: Report ed Stol en Property $81 ,764 . Tota l Value of Recovered Stolen Propert~/ $46,898 and Total Report Sa l es $415.0 0. REGULAR MONTHLY REPORT/FIRE DEPARTMENT Alderman Elliott moved, seconded by Al derman Smith to approve the Regula:~ Monthly Report for June 2005 from the J acksonville Fire Department, which reflects a fire loss of $13,500 and a savings total of $122,000 . ROLL CALL : Aldermen : Elliott, Smith , Sansing , Rinker, Fletcher , Stroud , Twitty, and Howard voted AYE. MOTION CARRIED . WATER DEPARTMENT: WASTEWATER DEPARTMENT : FIRE DEPARTMENT: POLICE DEPARTMENT : STREET DEPARTMENT: a . Contract Request to Accept Bid 2005 Asphalt and Millinq Alderman Stroud moved , seconded by Alderman Ray to accept the low bid from Cranford Construction in the amount of $226,481.97 with funds to b E:! drawn from budgeted funds in the Street Department Fund. MOTION CARRIED. b . Request to Accept Bid Stamps Street Drainage Mayor Swaim related that t h e l ow bidder has performed several satisfactory p r ojects for the City , adding that f u nds would be drawn fro1n the Street Departmen t Dr ainage Fund . Alderman Ray moved, seconded by Alderman Ray to accept the low bid fr~n Building and Utility in the amount of $68,275 .00 with funds to be drawJ."l from the Street Department Drainage Fund . MOTION CARRIED . SANITATION DEPARTMENT : PARKS & RECREATION: Request to Accept Bid Commercial Floor Care Mayor Swaim related t hat the bid would be for the Cominun i ty Center floor, adding that the previously awarded b i dder has re t i r ed . Alderman Smith moved, seconded by Alderman Ray to accept the low bid fr~n Bi otech Services in the amount of $1,060.00 with f u nds to be drawn from b udgeted Parks & Recreati o n Funds . MOTION CARRIED. PLANNING COMMISSION : 2 -- GENERAL : a. RESOLUTION 583 (#4-05) OOG 0 75 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JULY 21 , 2005 7:00 P.M. -7:21 P .M. A RESOLUTION DECLARING THE INTENT OF THE CITY OF JACKSONVILLE , ARKANSAS , TO MAKE CERTAIN EXPENDITURES TOWARD CAPITAL IMPROVEMENTS FOR THE CITY PUBLIC LIBRARIES AND TO AUTHORIZE REIMBURSEMENT FOR SUCH EXPENDITURES FROM THE PROCEEDS OF LIBRARY BONDS OF THE CITY ; AND, PRESCRIBING OTHER MATTERS RELATING THERETO. Mayor Swaim related that Resolution 583 addresses the library reimbursement and the library bonds. He stated that the Resolution will allow the City to make e xpenditures during the preliminary process before the bonds are sold, should there be a n eed to expend funds . He stated that the ability to expend funds prior to the sell of the bonds would keep the project from being placed on hold until funds can be collected . He noted that thi s would facilitate the purchase of p roperty if the opportunity presented itself. Alderman Elliott moved, seconded by Alderman Smith to read Resolution 583 (#04-05). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Resolution 583 (#4-05) . City Attorney Bambu rg stated that the Resolution would allow for the plannin g proces s to go fort h including t he purchas e of prop erty . He stated that it is a requirement unde r l aw that if you do not p ass a resolution of this nature, indicating reimbursement will come from col l ected funding , expendi ture s are limited in time f rame as to what can be reimbursed . Alderman Stroud moved, seconded by Alderman Sansing to Approve Resolution 583 (#4-05). MOTION CARRIED . b . RESOLUTION 584 (#5-05) A RESOLUTION EXPRESSING SUPPORT FOR THE CENTRAL ARKANSAS TEAM CARE FOR THE HOMELESS (CATCH) TEN YEAR PLAN TO END CHRONIC HOMELESSNESS IN CENTRAL ARKANSAS; AND, FOR OTHER PURPOSES. Mayor Swa im related that the University of Arkansas at Little Rock has been working with cities in Pulaski Coun ty regarding the homeless situati on. He stated that the HUD prog ram that the City part i cipat e s in requires that attention be addressed to the home l ess situ a t ion . He added that we are fortunate in Jacksonville in that homelessness is not a chroni c problem, explaining that there are t empo rary homeless prob l ems on occasion. He mentioned that Little Rock and other part s of the County do have significant problems, explaining that the program is a Countywide effort to address thos e issues . He stated that it is important for Ja cksonvi lle to be a part of the so lut ion, adding that some volunteers will need to cho sen to serve on committees to work with the University and other cities . Alderman Smith moved, seconded by Alderman Howard to read Resolution 584 (#5-05). MOTION CARRIED . Whereupon City Attorney Bamburg read the heading of Resolution 584 (#5-05) . 3 0 ooo 7 6 CITY OF JACKSONVILLE REGULAR CITY COUNCIL J:.:m:ETING JULY 21 , 2005 7:00 P .M. -7:21 P .M . In response to a question posed by Alderman Fletcher regardi ng model programs , Mayor Swaim stated that there have been some focus groups and UALR Professor Dr . David Sink has been the lead person. He re l ated that the r e have been considerations for a number of plans and resolut ions , noting that most are similar. He stated that there would be extensive public and leadership input into the program. He related that he does not feel that the program is modeled after any specific plan , noting tha ~ most cities have unique areas and circumstances for the homeless to congregate . He related several establishments where the homeless can ge·: food and shelter. Alderman Fletcher stated that the he would be in favor of a program tha·: would focus on reh abilitation t o meet the needs of the homeless . Mayo r Swaim explained that Entitlement cities are federally mandated to address the situation. Alderman Fletcher moved, seconded by Alderman Smith to approve Resolution 584 (#4-05). MOTION CARRIED. APPOINTMENT {S) : ANNOUNCEMENT{S): Recent Rains and Flooding Public Works Director Jim Oakley informed the City Council that the recent rains caused storm water to pass over Genera l Samuels and Wes t Main. He stated that the storm water did not cause serious damage to th,;o streets that would create an immediate danger situation. He then related that there were a few houses in the Carpenter Addition that did get water in the houses , City Engineer Whisker added that there were a few other scattered locations where storm water entered houses. Mayor Swaim noted that there were approximately seventeen houses that were in some way affected by storm water. He related that the County Judge has declared Pulaski County a flood disaster area, in an attempt t ·:) get some aid to help the residents that had some degree of water in t heir homes . He stat ed that it is not certain yet whether State aid will be avai l able . Alderman Twitty noted a situation on the streets outside the Wal-Mart Shopping Center where water was gushing across the streets. Mayor Swaim stated that given the amount of rain in t he short period of time it fell they were pleased there was not a more significant amount of flooding . He stated that it proves that the drainage ditches, such as the improvements to the Stamps Street Drainage are working . He stated that in years past the same situation would have created a mu ch more severe situation regarding flooding . 4 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JULY 21 , 2005 7 :00 P.M. - 7 :21 P .M. Alderman Twitty noted the rains were reported to be 3" to 4" an hour and that norma l amounts of rain with a hurricane are only 1" to 1 .5" per hour . Mayor Swaim stated that the ditches are planned for significant amounts o f rain, but added that it would be very difficult to plan for that significant amo u nt of rainfall i n that short a period of time . SATISFACTION SURVEY FOR THE CART PILOT PROGRAM Public Wo r ks Director Jim Oakley provided the City Council members with a copy of t h e recent survey regardi ng the Cart Pilot Program conducted from May g th to June 6th . It was noted that the survey reflected positive comments from the residents. Mayor Swaim relat ed that there is not a defin i te cost estimate, but added that cost would affect by the number of weekly pickups . He asked that the City Council members review the survey and bring back questions or recommend ations for the next regularly scheduled Ci t y Council meeting. SITE FOR NEW LIBRARY In response to a question from Alderman Rinker, Mayor Swaim responded t h a t a site for t h e n ew Library has n ot been selected . He r e l ated that a r --search is ongoing , adding that the primary location is between Bailey Street and Dupree and James Streets . He stated that there have b e en discussions with approximately three different property owners in the area . He re l ated that effort to put together a large enough piece of p r operty wi th multiple property owners. He stated that t h e cost of l and would be significant, adding that there are promises of donations , wh i ch would be spent for land acquisition. He noted that a large piece of land would provide for a design with expansion and green spaces as well as the possibil i ty of some urban renewal at the same time. Alderman Flet cher noted that when Walgreens developed they replaced the utility poles wi th better looking poles, adding that he would like to see that course continued . Mayor Swaim noted that the main power line is on the north side of Main Street . Discussion ensued regarding the proposed design of the library and t he desi r e indicated by public comment to see the building redesigned . Mayor Swa i m noted that there would be opportunity for public input regarding the aspects of new library , adding the possibilities associated with locating the Library downtown . He noted the Library commit t ee desire to have the new libra r y cent r ally l ocated on Main Street . He stated that the difficulty is locating a large enough piece of property with amp l e parking . He noted that there is still time for consideration because of time factor regarding the sale of bonds after the first of the year . He n oted that a current Hospital bond situation, explaining that there is a 10 mi llion dollar limit per year municipal bonds . 5 0000 78 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JULY 21 , 2005 7 :00 P .M. -7 :21 P .M. ADJOURNMENT: Mayor Swaim without objection adjourned the meeting at: approximately 7 :21 p .m. Respectful l y, 6 City Council Of Jacksonville, Arkansas AGENDA Regular City Council Meeting August 4 , 2005 7 :00 P.M. 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4 . APPROVALS AND/OR CORRECTION OF MINUTES: 5 . CONSENT AGENDA: 6. WATER DEPARTMENT: 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: ......... 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. SANITATION DEPARTMENT: 12. PARKS & REC. DEPT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS : a . b. Regular City Council Meeting July 21, 2005 Regular City Council Meeting July 7 , 2005 ORDINANCE 1257 (#19-05) Condemning Structures and Real Property at various locations (Mayor Swaim) PRESENTATION: 2004 Annual Aud it and CAFR Report (Mayor Swaim ) HOSPITAL BOARD 000079 Request reappointment of Mrs. Pat Bond for term to expire 06/30/2010 16. ANNOUNCEMENTS: ADJOURN MENT 0000 8 0 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING AUGUST 4, 2005 7 :00 P.M. -7:40 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The Ci t y Council of the City of Jacksonville, Arkansas met in Regular Session on August 4 , 2005 at the regular meeting place of the Council . Alderman Lewis delivered the invocation and Mayor Swaim led a standin9 audience in the "Pledge of Allegianceu to the f l ag. ROLL CALL : Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Rinker, Fletcher, Stroud, Twitty , and Howard answered roll cal l . Mayor Swaim also answered ROLL CALL declaring a quorum. PRESENT ten (10), ABSENT (0). Others present for the meeting were: City Attorn ey Robert Bamburg, Actinq Deputy Clerk Shari Boles , Human Resource Director Charlie Brown , Finance Director Paul Mushrush , City Eng i neer Jay Whisker, Public Works DirectoJ~ Jim Oak l ey, Fire Chief J ohn Vanderhoof, Police Chief Rob e rt Baker, Parks and Recreation Directo r George Biggs, Mrs . J udy Swaim, Mrs . Lendy Lewis, Mrs . Edith Sm i th, Mrs. Helen Stroud, Mrs . Karin Mushrush, Mr . Ge o rge Reed, Mr . Larry Dupree, Mr. Larry Smith, interested citizens and members of the press . PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the regular City Council meeting of July 21, 2005 for approval and/or correction at the next regu l arly scheduled City Council meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Howard that the minutes of thE~ Regular City Council Meeting of 7 July 2005 be APPROVED. MOTION CARRIED. CONSENT AGENDA: WATER DEPARTMENT: WASTEWATER DEPARTMENT: FIRE DEPARTMENT : POLICE DEPARTMENT : STREET DEPARTMENT : SANITATION DEPARTMENT: PARKS & RECREATION: PLANNING COMMISSION: GENERAL : a. ORDINANCE 1257 (#19-05) AN ORDINANCE CONDEMNING STRUCTURES AND REAL PROPERTY AT VARIOU8 UNINHABITED LOCATIONS LISTED BELOW IN JACKSONVILLE, ARKANSAS, FOR STRUCTURAL DEFECTS, DEFICIENCIES, AND PUBLIC HAZARD CONDITIONS ; AND, FOR OTHER PURPOSES . Mayor Swaim opened the public hearing at approx 7 :03 p.m . and opened thla floor for representatives or property owners to address individual properties. 1 - 000081 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING AUGUST 4 , 2 00 5 7:00 P .M. -7 :40 P .M . Mr . Alex Davidson addressed the property of 131 Jaxon Street . He informed the City Council of a recent Supreme Court case of Kalow vs . the City of New Lo n don , Conn ecticut. He explained that the Ci t y of New London, Connecticut established a redevelopment district and began taking property . He stated that the redevelopment authority purchased property but that some of the property owners were not willing to sell. Mayor Swaim explained that the New London case was a different matter, adding that the Ci t y of Jacksonville is not taking property for City or private use . Mr . Alex Davidson stated that he did not agree and continued explaining that the New London City Council condemned the p roperty . He stated that the Supreme Court ruling said that the City of New London had the right to d o so , adding that t wo things have t o be i n place before that happens, one there has to be an economic plan for the redevelopment area and there has to be just compensation to the property owners. He stated that as far as he is aware there is not an economic redevelop ment plan in place for the Sun nyside Addition and Mayor Swaim concurred . Mr . Alex Davidson continued that also as far as he is aware the City o f Jac k sonville has not off ered any just compensation for the condemnation of p r operty. Mayor Swaim concur red that the City of Jacksonville has never offered compensation for structural con demnation . Mr. Alex Davi dson stated that the City will fi n d itself highly actionable , adding that that he is married to an attorney . Mayor Swa i m stated that the action of the City is different from the situation described by Mr . Davidson. He then deferred to City Attorney Bamburg for legal clarification . City Atto rney Bamburg stat ed t hat the case mentioned by Mr . Davidson has no relevance to the current condemnati on situation . He continued that there is a huge difference between a "taking" such as with the New London cas e and a cond emnation. He s t ated that the present action is a s t ructural condemn ation because of the hazardous conditions that exist o n the property , which is vastly different. Mr . Alex Davidson stated that occasiona l ly he reads t h e publication "Law Week", wh i ch addr essed condemnat i ons for any use , not just economic redevelopment or blight . Ma y or Swa i m stated the Ci t y of Jacksonvi lle has prevailed in court and that Arkansas State Statutes allows municipalities c o ndemnati on provisions . Alderman F l etcher stated that i f the City did not condemn the houses they could be used by drug d e alers, adding that the area has a good n umbe r of elderly residents and the property needs to be cleaned up . He stated 2 OO G0 8 2 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING AUGUST 4, 2005 7:0 0 P.M . -7:40 P .M. that the City does not take joy i n having to con demn properties . He stated that living next door to these properties would not be a desirable c i rcumstance, ask ing Mr . Davidson how he would feel living next door . Mr . Davidson stated that he actually lives in downtown Litt l e Roc k , which he feels is far worse than the Sunnyside Addition. He stated that he wo u ld like to see the City come up with a redevelopment action p l an. Mayor Swa im stated that in the last five years the City has made a very strong effort in the Sunnyside Addi t ion, noting a pilot program that wa5 the first of its k i nd in t he State, where the City builds h omes for resa l e. He added that another property from that p r og r am was sold very recentl y . He stat ed t hat some of the properties came from condemnations, where the propert y owners had donated the lot to the City . He stated that: there were probably three new homes cons tru cted and severa l rehabili tations regarding the program . Mr. Alex Davidson stated that he did not k now what the answer for t he ne ighborhood is and that no one present can tell h im what the answer i s, adding that if the City can come up with a good plan fo r the area he wou ld be happy to support it . Alderman Ray a sked Mr . Dav idson wh at he wo ul d l i ke to do wi th hi~; property, Mr. Davidson stated tha t he could spend $5 ,000 .00 t o morrow on the properties and in s i x months , it would be back in the same shape . He stated that he has even had a f ront door s t o l en from one of the properties , adding that he i s n ot blaming the Pol ice Department or tryinq to say that they do not patrol the neighborhood . Alderman Ray stated that if the Ci ty can refurbish properties in the area , Mr . Davidson could refurbish his own p r operties and that if Mr . Davidson had fixed his houses he wou ld not be in City Council tonight. Mr. Alex Davidson stated that he "cannot make any money out of it and he can not justify it ." He then comp l ained that he st i ll gets l etters to mow the grass on properties that have already had the houses bulldozed by the Ci ty , adding t h at it is not as if h e is walking away and washing his hands of the s i tuation, adding t h at he i s over there three or four t i mes a week. Alderman Twitty r e iterated t he question to Mr . Dav i dson r egarding any plans for his property, asking him if he just wanted to see the h o uses rot and fall to the ground . Mr . Davidson stated that he could not see any smart thing regarding the property r i ght now. Alde rma n Twitty c l arified , so you would rather jus t let the properties sit until the h ous es rot and fa ll down . Mr. Davidson repl ied "probably, ye ah ." 3 ·- 0000 83 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING AUGUST 4 , 2005 7 :00 P .M. -7 :40 P.M. Alderman Stroud added that such action would not be fair to the other residents of the neighborhood. Mr. Glen Davidson approached the microphone to address the City Council and Mayor Swaim deviated in the list to allow Mr. Glen Davidson to address the next property owned by the Davidsons at 193 Roosevelt Avenue . Mr. Glen Davidson stated that he would like to ask a question of each of the members of the Council, asking "how many have read the Constitution of the United States and actually understood wha t it meant." He stated that the Fifth Amendment has two qualities to taking property, one is just compensation. He related that they have never received just compensation for these properties . He posed the question, what about the just compensation for the taking of real property illegal ly, and asking when he would receive just compensation for the taking of that real property . Mayor Swaim explained that just compensation only applies to a true "taking", while what is before the City Council is a condemnation . He stated that the re is a big difference between a taking and a condemnation . Mr . Glen Davidson requested that the Ci ty o f Jacksonville through t h e laws of Eminent Domain provide them with a court hearing with an unbiased court and a jury. He stated that he had never received due process of law and that his Fifth and Fourteenth Amendment rights have been vio lated . He stated that he wants due process of law, and to go to court and have a jury of peers to hear the case . He reiterated that he wants to go to court. Mayor Swaim reminded Mr . Davidson that the City has been to court with him in the past and t hat Mr . Davidson lost his case . Mr. Da vidson d i sagreed with the findings of the court, and stated that for t h ese three houses he would like a day in circuit court with a jury trial. Mayor Swaim explained that State Statute provides for the process being 'followed by the City and the City is not required to go to cou rt . He stated that this public hearing is for that purpose . Mr . Glen Davidson argued that this is not a court of law . Mayor Swaim stated that the City does not have to go through a court of law for a structural condemnation . Mr. Glen Davidson stated that under Eminent Domain the City has to go through a court of law. He thanked the City Council and stated that he would see them in court . 4 0 00084 CI TY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING AUGUST 4 , 2005 7 :00 P.M. -7:40 P .M. Mayor Swaim presented the property of 138 Pike Avenue, noting there wa~; no one present to represent the property. He presented the property of 106 Roosevelt Road, noting there was no one present to represent the property . He then presented the property of 3509 South Ridge Drive, noting there was no one present to represent the property. He t h en noted that the house at 3509 South Ridge has been torn down but the debris has not been removed from the property. He stated that the property addressed 137 Joiner Avenue has been removed from t he list because of substantial improvements to the structure located on the property . Alderman Fletcher stated that in speaking of rights, along comes responsibility. He stated that what a resident does affects his neighbors and in speaking about just compensation, he asked Mr. Davidson if he would be willing to pay his neighbors just compensation for theiJ~ loss of property values by al l owing these structures to stand and deteriorate. He stated that it is unfortunate for the entire commun ity as bl i ght on the Ci ty. Mr . Davidson stated that each o n e of his houses gets a notice from the City Inspecto r every three weeks that the grass has to be cut, he continued that he lives in Foxwood and that the house at the corner of Gray Fox and Madden Road has not cut their grass in 9 weeks. He stated that he would be wil l ing to bet that the City has not sent a letter to the owner of that property to cut his grass. He stated that it is not fair or j ust . Mayor Swaim noted that in the report from the previous City CouncL_ meet i ng there were over 278 grass letters sent out, pointing out that Mr. Davidson is not the only resident to receive grass letters. Mr . Davidson stated that he has over 250 letters sent to his house . He stated again that the City Counci l i s not a court of law, adding that he will conclude and see them in court . City Attorney Bamburg clarified for the City Counci l that there i s a vasi: difference in a "ta ki ng" and a "condemnation" both in rea li ty and in the law. He stated that in this circumstance the procedures fol l owed by the City regarding the notice that had been given by the Code Enforcement Of fice, addi ng that these properties have had notice since March/April time frame. He stated that the City has complied with what State la1v provides and will continue to follow those procedures . Alderman El l iott stated that "taking of property" and "eminent domain" and condemnation for unsafe structural effect and p u blic hazar d are two different things, adding that what the City of J acksonville is do ing is no d i fferent from what the City of Little Rock does and has withstood court challenges many times . Mayor Swaim closed the public hearing at approximate ly 7:17p .m. 5 -- ooooas CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING AUGUST 4 , 2005 7:00 P .M. -7:40 P.M . Alderman Ray moved, seconded by Alderman Stroud that Ordinance 1257 be placed on FIRST READING. ROLL CALL : Al derman Elliott , Smith, Lewis, Sansing , Ray, Rinker, Fletcher, Stroud, Twitty and Howard voted AYE . NAY (0). MOTION CARRIED. Whereupon Ci ty Attorney Bamburg read Ordinance 1257 , pointing out the exclusion property addressed as 137 Joiner Street . Alde r man Stroud moved , seconded by Alderman Ray that Ordinance 1257 be APPROVED on FIRST READING. ROLL CALL: Alde r man Ell iot t , Smith, Lewis, Sansing, Ray , Rinker , Fletcher, Stroud, Twitty and Howa r d voted AYE . NAY ( 0) . MOTION CARRIED . Al de rma n Stroud moved , seconde d by Alde r man Smi th to s uspend the rules and place Or dinance 1257 on SECOND READING. ROLL CALL: Alderman El l iott , Smith , Lewis , Sansing , Ray , Rinke r, Fletcher, Stroud, Twitty and Howard voted AYE . NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1257, noting the exclusion of 137 Join er S treet. Alderman Sm ith moved , seconded by Alderman Howard to further suspend t h e rul es and p l ace Ordinance 1257 on THIRD and FINAL READING. ROLL CALL : Alderman Elliott , Smith, Lewis , Sansing, Ray , Rinker, Fletcher, Stroud, Tw i tty and Howard voted AYE . NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1 257, noting the exclusion of 137 Joiner Street . Alderman Sansing moved, seconded by Alderman Ray t hat Ordinance 1257 be APPROVED AND ADOPTED . ROLL CALL: Alderman E ll iott, Smith, Lewis, Sansing , Ray, Rinker, Fletcher, Stroud, Twitty a nd Howard voted AYE . NAY (0). MOTION CARRIED. ORDINANCE APPROVED , ADOPTED AND NUMBER 1257 THIS 4 th DAY OF AUGUST 2005 . Mayor Swaim n oted that t he ordinance carries a 30-day waiting period followed by t he properties going to bid for demolition of the structures . He noted the cost to be approx imately $6,000 .00 per house . He stated that he wanted it noted that the proces s takes a long t i me and that several residents have made the effort to improve their property a nd as a result have been removed from the list . He noted that the City budgets a c erta in amo unt annually to addressed condemnations, adding that the City of L ittle Rock has projected over $200 ,000 .00 for the ir condemnat i o n s . b . PRESENTATION of the 2004 Annual Audit and CAFR Mr. Gerald Cl ark of McAllister and Associates credited Finance Director Paul Mushrush a nd his staff for the presentation of the CA FR . He stated that o n behalf of McAllister and Associates he wou l d like to express their appreciation fo r the opportunity to perform the 2004 audit and the fi nancial statements for t he C i ty . He added t hat he is p leased to present the 2004 Comprehensive Annual Financial Report bett er k nown as the CAFR . He stated that the CAFR i s a thorough, detailed presentation 6 000086 CITY OF JACKS ONVILLE REGULAR CITY COUNCIL MEETING AUGUST 4, 2005 7 :00 P .M. -7:40 P .M . of the City's financial position and activities for the f isca l year . He related that for seven consecutive years, Jacksonville has been awarded the prestigious "Certificate of Achievement for Excellence in Financial Reporting" by the Governments Finance Officers Association of t h e Un ited States and Canada . He pointed out that the report for 2004 marks the 8 ° year for the City to publish a Comprehensive Annual Financial Report. He stated that as in 2003, the 2004 report was prepared under the provisions of Governmental Accounting Standards Board (GASB) Statement: No. 34, -"Basic Financial Statements -and Management's Discussion and Analysis for State and local governments." He stated that features of the Report included Management Discussion, Analysis, and the government-- wide financial statements, which focus on a long-term perspective similar to private sector financial reporting. He stated that the 2004 CAFR was audited by McAlister and Associates and the City received an unqualified opinion included on page eleven of the Report . He clarified that an unqualified opinion is the highest: obtainable opinion. He expla ined that the CAFR is a valuable tool tha1: enables City officials and investors to make financial decision s from sound and timely information, adding that this Report provides an independent accounting of the financial condition of the City . He highlighted aspects o f the 2004 report, stating that as indicated by the CAFR, 2004 ended with City reserves in good fiscal h ea lth, adding that the City experienced an overall growth in governmental revenues fueled by a robust local economy, that at the end of 2004 seemed t o be trending upward. He re l ated that fund balances have been maintained in line with financial policies and adopted budgetary guidelines as a result of prudent fiscal management and cost conta inmen t controls Citywide . He stated that the significant financial highlights include the total operating revenues for 2004 of 19.1 million dollars compared to 14.3 million in 2003 , an increase in approximately 34%. He stated that this increase is almost entirely attributable to in creased County and City sales tax collections, including 3 .3 million from the new one -cent City sales tax, which became effective January 1 , 2004. He s tated t ha t for the fiscal 2004 , sales tax revenues constituted 65% of City tota l revenues with State tax turnbacks and other intergovernmental revenues and grants contr ibuting appro ximately 15%. He related that total operating and cap ital expenditur es in 2004 were 16.7 million dollars, up 13% over 2003. He stated that the significant part of this increase was attributed to construction in progress of the City's new water park, which amounted to 1 .3 million dollars at that time . He noted that there was also a 2 . 6% increase in General Fund operating expenditure s over 2003. 7 CGG 0 87 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING AUGUST 4, 2005 7 :00 P .M. -7:40 P.M. He continued that the overall fund balance of the City 's operat ing and specia l revenue funds at the end of 2004 was 1 5 .2 million, of t ha t amount approximately 11 million dollars was reserved or had been designated by City Council for either future projects, contingencies , or for the year 2005 budget. He stated that the fund balance of the General Fund , which is the major operating fund of the City , increased approximately $750,000 during 2004, bring ing the balance to just ove r 2 million dollars at the end of the year . He adde d that the unreserved portion of this balance represents approximat ely 15% of annual General Fund operating expenditures, up fr om 9% at the e n d of 2003 . He stated that the 15% figure is a good healthy percentage for General Fund reserves . He s t ated that the auditors ' report provi des a statement by them attesting to the fair presentation of the financial data in conformity with Generally Accepted Accounting Principles and Government Accounting Standards . He stated t h at there were no reportable condit i ons on internal control or material instances of n oncompliance with laws and regulat ions relating to the audit of the financia l statements . He stated that there were no audit findings or questioned costs re lative to Federal grant award programs for 2004 . He related that they have issued a formal management letter , i ncluded with the annual report, which is a customary and by-product of the audi t process and is intended to provide management with suggestions and guidance i n the ongoing effort to improve internal controls . He added that although the i terns noted in the l ette r do not involve material financia l issues, the management has agreed tha t improved cont rol s are warranted and has set abo ut to imp l ement the r ecomme ndati ons . He stated t h at the City 's financ i al polic i es are designed to promote sound fi n ancial management and ensure that the City 's fiscal integrity remains intact, adding that this Comprehensive An nual Financial Report reflects the i mp l ementation of these guidel ines. He r e l ated tha t the effort put forth to produce a Comprehensive Annual Financial Report in full compliance with Governmental Accounting Standards should not go unrecognized . He offered special recognition to the City 's Finance Department for their o utstanding accomplishment in completing the project . He e xtended a special thanks to each member of the Department by name for their contributions to the report . Mayor Swaim stated that he is proud to point out that the target percentage fo r the fund balance is 16%, which is currently at 15%. He sta t ed t h at al lows the City to have a h eal thy cash f low preve nting any such time when the Ci ty would not be able to meet its cash flows . He stated that part of the aquatics park monies was due to the City being able to collect t h e Use Tax that the State had been holding , which allowed for comp letion of t he park at an ear l i er date . In response to a question posed by Alderman Fletcher , Mr. Clark stated that the recommendations for the Courts were different from those presented the previous year and are mainly a matter of housekeeping issues . 8 ooo o88 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING AUGUST 4, 2005 7 :00 P .M. -7 :40 P.M . Mayor Swaim stated that efforts are already in place with the Courts to implement those recommendations. Mr. Clark added that with the upcoming bond issue, it is important to produce a good Comprehensive Annual Financial Report regarding investors and their cons i derations in bond issues. The City Council thanked Mr. Clark for his presentation. Alderman Smith moved , seconded by Alderman Elliott to accept the 2004 audit report and its findings . MOTION CARRIED. APPOINTMENT(S): HOSP I TAL BOARD Alderman Elliott moved, seconded by Alderman Smith to approve thE! reappointment of Mrs. Pat Bond to the Hospital Board for a term to expirE! 6/30/2010. MOTION CARRIED . ANNOUNCEMENT ( S) : RESCHEDULE SEPTEMBER 1 5 T CITY COUNCIL MEETING Mayor Swaim explained that the current LRAFB Wing Commander , General Reheiser is leaving and is having a going away dinner which i s in conflict with the September 1 s t City Council meeting . He asked that the City Council consider an earlier meeting time of 6:00 p .m . rather than 7:00 p.m. Alderman Elliott moved, seconded by Alderman Fletcher to move the meetin~r time of the September 1 st City Council meeting to 6 : 00 p .m. MOTION CARRIED . CART PILOT PROGRAM Alderman Stroud stated that he was elated to see that most of the citizens' survey was pleased with the program, regarding the 85% approval rat ing. He stated that although the money is not avai lable at present he feels it shou ld be a future consideration for implementation . Mayor Swaim informed the City Council that there are considerations to form a committee early n ext year to look a t those possibilities and begin setting as ide funds . He stated that the cart program would be expensive to imp l eme nt, adding that with the projected growth the City might bE~ able to have implementation in approximately one year or so for primari ly new growth areas, starting in one section of town and slowly progressin9 through the rest of the City. He noted that there would be a hugE~ capital outlay for containers and specific equipment, adding that the City will need some l ead-time to work out those issues . Alderman Smith noted issues regarding considerations for the newly formed committee to address Animal Control ordinances, re l ating an incident regarding a dog bite in his neighborhood, which required the person goin9 to the hospital for a tetanus shot. 9 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING AUGUST 4 , 2005 7:00 P.M. -7:40 P .M. Alderman Fletcher concurr ed, relating complaints from citizens who have to alter their walking or jogg ing route to prevent coming into contact with known animals in certain areas. Mayor Swaim pointed out a recent case that involved a dog running at large who bit two citizens and was declared vicious by t he Animal Control Department ; he added that the owner has appealed the case to hi s office to prevent the dog from being declared vicious . Parks and Recreation Director George Biggs announced an emp l oyee poo l party at the Splash Zone scheduled for August 1 3th, inv iti ng members of the City Council to attend. ADJOURNMENT : Mayor Swaim without objection adjourned the meeting at approximately 7:40 p.m. Respectfully, c:s~~ City Clerk-Treasurer 10 000090 City Council Of Jacksonville, Arkansas AGENDA 1. OPENING PRAYER: 2 . ROLL CALL: 3. PRESENTATION OF MINUTES: 4 . APPROVALS AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: Animal Control Department Fire Department Police Department Engineering Department 6 . WATER DEPARTMENT: Regular City Council Meeting August 18, 2005 7:00P .M. Regular City Cou ncil Meeting August 4 , 2005 Regular City Council Meeting July 21 , 2005 Regular Monthly Report for July Public Works Di rector Jim Oakley Regular Monthly Report for July Fire Chief John Vanderhoof Regular Monthly Report for July Chief Robert Baker Regular Monthly Report for July City Engineer Jay Whisker 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9 . POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. SANITATION DEPARTMENT: 12 . PARKS & REC . DEPT: 13 . PLANNING COMM ISSION : 14. GENERAL: 15. APPOINTMENTS: 16 . ANNOUNCEMENTS: ADJOURNMENT ORDINANCE 1258 (#20-05) Waiving Competitive Bidding for the purpose of obtaining new banquet hall partitions (Mayor Swaim ) FINAL PLAT Base Meadows Subdivision PH 1-A (Mayor Swaim) ADVERTISING AND PROMOTIONS COMMISSION Request appointment of Mr. Andy Patel to fill the unexpired term of Mrs. Jean Rea to expire 3/31/2008 000091 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING AUGUST 18 , 2005 7 :00 P .M. -7 :10 P .M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the Ci t y of Jackson ville, Arkansas met in Regular Session on August 18, 2005 at the regular meet ing place of the Council. Alderman Stroud de l ivered the i n vocation and Vice Mayor Howard led a standing audience in the "Pledge of Al l egiance " to the flag. ROLL CALL : Aldermen : Smith, Lewis, Ray, Rinker , Stroud, and Twitty answered roll call . Vice Mayor Howard also a n swered ROLL CA LL decl aring a quorum. PRESENT six (6), ABSENT (3). Alde r me n Sansing , and Fletcher were absent. Ma yo r Swaim and Alderman Elliott were a t tending an Arkansas Municipal League Meeting i n Eureka Sp rin gs . Others present for the meeting we r e: Ci ty Attorney Robert Bamburg , Deputy Clerk Keri Jezwenski, Huma n Resource Director Charlie Bro wn, Finance Di r ector Paul Mushrush , City Engineer Jay Whisker , Publ ic Works Director Jim Oakl ey , Battalion Chief Joe Bratton, Police Chief Robert Baker, Parks and Recre ation Director Georg e Biggs , Mrs. Lendy Lewis, Mrs . He len Stroud , Mr . George Reed , Mr. Larry Dupree, Mr. Larry Smith , Mr. Cecil Brittan , Mr . Greg He s lep, interested c i tizens and members of t he press. PRESENTATION OF MINUTES : Vi ce Mayor Howard presented the minutes of the regular City Council meeting of August 4, 2005 for appr ova l a nd/o r corr ection at t he next regularly schedu l ed City Council meeting . APPROVAL AND/OR CORRECTION OF MINUTE S: Alderman Smith moved , seconded by Alderman Stroud that the minutes of the Regular City Council Meeting of 2 1 July 2005 be APPROVED. MOTION CARRIED. CONSENT AGENDA : REGULAR MONTHLY REPORT /ANIMAL CONTROL Alderman Ray moved, seconded by Alderman Lewis to a pprove the Regu l a r Monthly Animal Contro l Report for July 2005 . Sa id report reflects : ADOPTION/FINES : CO NTR IBUTIONS : TOTAL : REGULAR MONTHLY REPORT/FIRE DEPARTMENT 5 11.50 75.00 $586.50 Alde rma n Ray moved , seconded by Ald erman Lewis t o approve the Regular Mo n thly Repo r t for July 2005 from the Jacksonv ille Fire Department , which reflects a fire loss of $15 ,000 and a savings total of $1 79 ,0 00 . REGULAR MONTHLY REPORT/POLICE DEPARTMENT Al derman Ray mo ved , seconded by Al derman Lewis to approve the Regular Monthly Report for July 2005. Said repo rt re fl ects the Total Va l ue of Reported Stolen Prope rty $83 ,636 . Total Value of Recovered Stolen Property $42 ,387 and Total Report Sa l es $596 .0 0 . 1 0000 3Z CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING AUGUST 18 , 2005 7 :00 P .M. -7 :10 P .M. REGULAR MONTHLY REPORT/ENGINEERING Alderman Ray moved , seconded by Alderman Lewis to approve the Regular Monthly Report for July 2005 . Said report reflects : PERMITS/LICENSE ISSUED Building Permits Business License 28 8 UNSIGHTLY & UNSANITARY Grass Lette rs 23 8 21 34 6 $1,081.61 Property Mowed Trash Letters Trash Removal Cost for March INSPECTIONS PREFORMED Building Inspections 73 HVACR 39 Electrical 92 Plumbing 83 VEHICLES Notice of Noncompliance 14 Towed 1 CONDEMNATIONS Structural Maint. Letter s 0 Structural Repairs Made 0 Demolitions 0 A brief di scussion ensued regarding bite cases and warnings issued by the Animal Control Department; Public Works Director Jim Oakley noted in response to a comment from Alderman Twitty, that the euthanasia rate has significantly decreased in comparison to the increased adoption rate. He reported that the Animal Control Department works with various l ocal groups to boost the adoption rate. He noted that the Departme nt h o st an Anima l Adopt-A-Thon at the City Animal Shelter every second Saturday o f the month, pointi ng out that eight animals were adopted from the current event a n d twelve from the month before . He stated that t he event is advertised in the local newspapers. ROLL CALL: Aldermen : Smith , Lewis , Ray, Rinker, Stroud, and Twitty voted AYE. MOTION CARRIED. WATER DEPARTMENT : WASTEWATER DEPARTMENT : FIRE DEPARTMENT : POLICE DEPARTMENT : STREET DEPARTMENT: SANITATION DEPARTMENT : PARKS & RECREATION : ORDINANCE 1258 (#20-05) AN ORDINANCE WAIVING COMPETITIVE BIDDING BY THE CITY OF JACKSONVILLE , ARKANSAS, FOR THE PURPOSE OF OBTAINING NEW PARTITIONS FOR THJ!: JACKSONVILLE COMMUNITY CENTER 'S BANQUET HALL ; AND, FOR OTHER PURPOSES. Pa r ks and Recreati o n Director George Biggs exp l ained that the p a rtition that divides Rooms C and D has needed several repairs, and was defectively installed . He stated that currently the re are three panels on the track and that the new partition s would consists of two panels, 2 -- 0000 93 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING AUGUST 18, 2005 7 :00 P.M. -7:10 P .M. which will allow one person to open and close the partition. He noted that currently the partition requires more than one person and a great deal of effort to open and close, noting that ln the process the partition has become detached from the wall . He stated tha t they were unsuccessful in securing additional interested bidde rs. Alderman Stroud moved, seconded by Alderman Ray that Ordinance 1258 be placed on FIRST READING. ROLL CALL: Alderman Smith, Lewis, Ray , Rinker, Stroud , and Twitty voted AYE . NAY (0). MOTION CARRIED . Wh ereupon City Attorney Bamburg read the heading of Ordinance 1258 . Alderman Stroud moved, seconded by Alderman Lewis that Ordinance 1258 be APPROVED on FIRST READING . ROLL CALL: Alderman Smith, Lewis, Ray, Rinker , Stroud, and Twitty voted AYE . NAY (0). MOTION CARRIED . Vice Mayor Howard noted t hat Ordinance 1258 would be placed on second reading for the next regularly scheduled City Council meeting of September 1 , 2005. PLANNING COMMISSION : FINAL PLAT Base Meadows Subdivision PH I-A City Engineer Whisker stated that the Final Plat is completed, lacking only one signature f rom the petitioner 's daughter , adding that she is schedu l ed to arrive and provide her signature. He noted that the streets have been completed and the water and sewer is in, adding that Phase I-A consists of 81 l ots north of General Samuels off of Hwy 107 . Alderman Smith moved, seconded by Alderman Ray to approve the Final Plat of the Base Meadows Subdivision PH I-A contingent upon the collection of all signatures regarding agreements and testing from the Water Department . In response to a question posed by Alderman Smith, City Engineer Whisker concurred that the entire subdivision consists of 244 lots, addin g t hat the developer is hoping to open another 40 lots for development in the next few months . At this time , MOTION CARRIED . GENERAL : APPOINTMENT(S): ADVERTISING AND PROMOTIONS COMMISSION Alderman Smith noted that the recommendation to appoint Mr. Andy Patel came in response to the resignation of Mrs. Jean Rea . He r elated that Mr. Patel is involved with four of the area hotels and resides at Comfort --Inn . He stated that the Commission is recommending Mr . Patel to fill that .vacancy . 3 0000 94 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING AUGUST 18, 2005 7:00 P.M. -7 :10 P.M. Alderman Smith moved , seconded by Alderman Stroud to approve the appointment of Mr. Andy Patel to fill the unexpired term of Mrs . Jean Rea to expire 03/31/2008. MOTION CARRIED . ANNOUNCEMENT ( S) : ADJOURNMENT: Vice Mayor Howard without objection adjourned the meeting at approximately 7:10p.m. Re spect full y , 4 - - City Council Of Jacksonville , Arkansas AGENDA OOG O!l5 Regular City Council Meeting September 1, 2005 600 P.M. Please note the change in time 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVALS AND/OR CORRECTION OF MINUTES: 5 . CONSENT AGENDA: 6 . WATER DEPARTMENT: 7 . WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9 . POLICE DEPARTMENT: 10 . STREET DEPARTMENT: 11. SANITATION DEPARTMENT: ...--12. PARKS & REC. DEPT: 13 . PLANNING COMMISSION: 14. GENERAL: '1 5 . APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT a . Regular City Council Meeting August 18, 2005 Regular City Council Meeting August 4 , 2005 SECOND READING ORDINANCE 1258 (#20-05 ) Waiving Competitive Bidding for the purpose of obtaining new banquet hall partitions (Mayor Swaim) DISCUSSION: Housing Condemnations (Mayor Swaim) b. ORDINANCE 1259 (#21-05 ) Waiving Competitive Bidding regarding the purchase of Recycling Containers (Mayor Swaim) c . Connection Assistance for utilities regarding the Worley Place Senior Housing (Alderman Ray) d. RESOLUTION 585 (#6-05) Authorizing Mayor and City Clerk to ex ecute contract of obligation between Jacksonville Wastewater Utility and Arkansas Department of Environmental Quality (Mayor Swaim ) 0000 96 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING SEPTEMBER 1, 2005 6 :00 P .M. -6:22 P .M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on September 1, 2005 at the regular meeting place o f the Counci l . Alderman Howard delivered the invocation and Mayor Swaim led a standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Elliott , Smith, Sans i ng, Ray, Fletcher, Stroud, Tw itty, and Howard a nswered roll call. Mayor Swaim also answered ROLL CALL declari ng a quorum. Alderman Rinker arrived at approximatel y 6 :03 p .m. PRESENT n i ne (9}, ABSENT (1). Others present for the meeting were: City Attorney Robert Bamburg, Deputy Clerk Kary Jezwinski, Human Resource Dire ctor Charlie Brown, Finance Director Paul Mu shrush, City Engineer Jay Whisker, Public Works Di rector Jim Oakley, Fi re Chief John Vanderhoof , Police Chief Robert Baker, Parks and Recreation Director George Biggs , Mrs . Judy Swaim, Mrs . Edith Smit h , Mr . George Reed , Mr. Larry Dupree , Mr. Larry Smi t h, interested citizens and members of t h e press. PRESENTATION OF MINUTES : Mayor Swaim presented the minutes of the regular City Council meeting o= August 18 , 2005 fo r approval and/or correction at the next r e gularly sch eduled City Council meeting . APPROVAL AND/OR CORRECTION OF MINUTES : Alderman Smith moved, seconded by Alde rman Howard that the minutes of the Regular City Council Meeting of 4 August 2 005 be APPROVED. MOTION CARRIED . CONSENT AGENDA : WATER DEPARTMENT ; WASTEWATER DEPARTMENT : FIRE DEPARTMENT : POLICE DEPARTMENT : STREET DEPARTMENT : SANITATION DEPARTMENT : PARKS & RECREATION: SECOND READING ORDINANCE 1258 (#2 0 -0 5 ) AND ORD I NANCE WAIVING COMPETITIVE BIDDING BY THE CITY OF JACKSONVI LLE , ARKANSAS , FOR THE PURPOSE OF OBTAINING NEW PARTITIONS FOR THg JACKSONVILLE COMMUNITY CENTER 'S BANQUET HALL ; AND , FOR OTHER PURPOSES . Alderman Stroud moved, seconded by Alderman Ray t o place Ordinance 12513 on SECOND READING. ROLL CALL : Alderman Elliott , Smith, Sansing, Ray , Ri nker, Fletcher, Stroud, Twitty and Howard voted AYE . NAY (0). MOTI~~ CARRIED . Whereupon City Attorn ey Bamburg read the heading of Ordinance 1258 . 1 0000 .97 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING SEPTEMBER 1 , 2005 6:00 P.M . -6:22 P .M. Alderman Smith moved, seconded by Alderman Howa rd to approve Ordinance 1258 on SECOND READING. ROLL CALL : Alderman Elliott, Smith, Sansing, Ray, Rinker, Fletcher, Stroud, Twitty and Howard voted AYE . NAY (0). MOTION CARRIED . Alderman Stroud moved, seconded by Alderman Ray to suspend the rules and place Ordinance 1258 on THIRD and FINAL READING. ROLL CALL : Alderman Elliott, Smith , San sing, Ray, Ri nker, Fletcher, Stroud, Twitty and Howard voted AYE . NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordi nance 1258. Alderman Stroud moved , seconded by Alderman Ray that Ord inance 1 258 be APPROVED AND ADOPTED . ROLL CALL : Alderman Elliott, Smi t h, Sansing, Ray, Rinker, Fletcher, Stroud, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. ORDINANCE APPROVED 1 ADOPTED AND NUMBER 1258 THIS 1 st DAY OF SEPTEMBER 2005. PLANNING COMMISSION : GENERAL: a . DISCUSSION regarding Housing Condemnations Mayor Swaim noted that Mr. Davidson is not present i n the audience, requesting that the item be held until later in the meet i ng. b. ORDINANCE 1259 (#21-05) AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF PURCHASING CURBSIDE RECYCLING CONTAINERS FOR USE IN THE CITY OF JACKSONVILLE' S RECYCLING PROGRAM; AND, FOR OTHER PURPOSES. Mayor Swaim stated that the ordinance would allow f or consisten cy r egarding the purchase of containers. Public Works Director Jim Oakley concurred, noting tha t a lengthy search has yielded the present company to be the sole bidder that offers conformi t y of containers. Alderman Elliott moved , seconded by Alde rman Stroud that Ordinan ce 1259 be placed on FIRST READING . In response t o that when bins per container, explained that container. a question from Alderman Fletcher, Director Oa k ley stated were purchased in 1 999 the cost was slightly under $4 .00 adding that the current price is close to $6.00. He o t her comparable bins were priced approximately $9 .00 per Mayor Swaim noted that the bins a re stackable, making replacement bins compatible with e xi s ting bins . Director Oakley noted that the bins can be hot stamped to match the existing bins , which was not an option with the more expensive bins . 2 000098 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING SEPTEMBER 1 , 2005 6 :00 P .M. -6:22 P .M. ROLL CALL: Alderman Elliott , Smith, Sansing, Stroud , Twitty and How ard voted AYE. NAY (0). City At t orne y Bamburg read Ordinance 1 259 . Ray, Ri nker, Fletcher, MOTION CARRIED. Whereupon Alderman Stroud moved, seconded by Alderman Ray that Ordinan ce 1259 be APPROVED on FIRST READ I NG. ROLL CALL : Alderman El l iott, Smith, Sansing, Ray , Rinker , F le tch er , Stroud , Tw i tty and Howard voted AYE . NA Y (0). MOTION CARRIED. Alderman Stroud moved , seconded by Alderman Ray to suspend the rules and place Ordi nance 1259 on SECOND READING . ROLL CALL : Alderman E lliott , Sm i th , Sans ing , Ray, Rinke r, Fle tch er , Stroud, Twi tty and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Att orney Bamburg read the h eading o f Ordinance 1259 . Alderman Sm ith moved , seconded by Alderman Stroud to further suspend the ru le s and place Ordinance 1259 on THIRD and FINAL READING . ROLL CALL : Alderman Elliott , Smith, Sansing, Ray, Rinker , Fletcher , Stroud, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED . Wh ereupon City Attorney Bamburg read the heading of Ordinance 1259 . Alderman Stroud moved, seconded by Alderman Ray that Ordinance 1259 be APPROVED AND ADOPTED. ROLL CALL : Alderman Elliott, Smi th, Sans ing , Ray, Rinker , F l etcher, Stroud , Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. ORDINANCE APPROVED, ADOPTED AND NUMBER 1259 THIS 1 ST DAY OF SEPTEMBEF'. 2 005 . c. Connection Assistance f or utilities regarding the Worley Place Senior Housing Alderman Ray related that even with donations from the Federal Gov e rnment , the project has run short approx imately $7 ,9 00 regardin9 mon i es r equ i red to hookup t he ut ili ties . He e xp l ained that pro j ect: coordinators were n ot aware that the utilities were n ot built i nto the estimate s. He s tated that the City is being asked to provide the monies requ ired to hookup utilities for the 44 unit senior hous ing pro j ect . He stated and Alderman Howa rd concurre d, t hat the request would be a worthy investment f or the City o f Jacks onville. In response to a question from Alde rman Howard, Mayor Swaim re l ated tha·: the monies could be drawn from the Capital Improvement Fund. He explained t hat the monies would cover the construct i on of a 20 0-f oot sewer line and a manh ole. He noted tha t the entire p roject is estimated at approximately 3 .1 million dollars. Alderman Smith moved , seconded by Alderman Howard to approve the expenditure of $7 ,90 0 .00 for uti l ity connection r egarding Worley Plac·e Senior Housing from the Capital Improvement Fund. MOTION CARRIED . 3 . - d . RESOLUTION 585 (#6-05) CITY OF JACKSONVILLE OOG 0 .99 REGULAR CITY COUNCIL MEETING SEPTEMBER 1, 2005 6 :00 P .M. - 6 :22 P .M. A RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF JACKSONVILLE , ARKANSAS , TO EXECUTE A CONTRACT OF OBLIGATION BETWEEN THE JACKSONVILLE WASTEWATER UTILITY AND THE ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY ; AND, FOR OTHER PURPOSES. Ci t y Attorney Bamburg related that Resolution 585 is primarily a housekeepin g measure, exp l aining that every five to six years the City renews a contract that the Wastewater Utility Commission has established with the Depar tment of Environmental Quality. He stated that the purpose of the cont ract is to prevent the Wastewater Utility from having to post a performance bond; explaining that the issue would be that if there were ever any circumstances of remediation or other problems with the plant site , the contract guarantees that the Utility and the Ci ty has the funds to address any issues wi thout a performance bond . He noted that the City h ad previously executed a contract i n 1997, explaining that this contract is a renewal and update of the amount . Alderman Fletcher moved, seconded by Alderman Stroud to read Resolution 585 (#6-05). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Resolution 585 (#6-05) . Alderman Stroud moved, seconded by Alderman Ray to approve Resolution 585 (#6-05) MOTION CARRIED . APPOINTMENT(S): ANNOUNCEMENT ( S) : CONTINGENCY FUNDS FOR HURRICANE KATRINA EVACUEES Mayor Swaim related that the City of Jacksonville has a number of families wh o h ave evacuated f rom Hurricane Katrina , explaining that there is a ne ed for assistance . He related that some families have been staying in local hotels , adding t h at they are running short of money . He noted donations of food a nd other necessary i tems by members of the Community, adding that a temporary s h elter has been donated by Mr. Ha ro ld Gwatney, who has agree to furnish the utili t i es at t h e shelter . He stated that food has been arranged through the middle of next week, but added that there may be a need for further assistance. He asked that the City Council consider appropriat ion of $10,000 .00 from the Contingency Fund should the need arise before the next City Counc i l meeting. Alderman Elliott moved , seconded by Alderman Smith to suspend the rules and place the item of business on the agenda . In response to a question p osed by Alderman Smith , Mayor Swaim related that the temporary she l ter is the vacant buildi ng l oca ted behind the Chamber of Commerce . Alderman Fletcher commended Ch amber of Commerce Director Bonita Rownd and local c hu rches for their supporting roles and contributions, adding that he feels the soluti on should be viewed as a long -term situation . 4 0001 00 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING SEPTEMBER 1, 2005 6 :00 P.M . -6:22 P .M. Mayor Swaim noted that several f am i l ies have indicated that t hey do not feel they have anything to return to i n New Orleans, and would like to make Jacksonville their new home. It was noted that a job fair is scheduled tomorrow and that Human Resource Director Charlie Brown would be working to help evacuees find employment . Mayor Swaim n oted that currently the Chambe r of Commerce is the contact entity for relief ef f orts . At this time, MOTION CARRIED. Alderman Fletcher moved , seconded by Alderman Howard to approve the appropriation of $10 ,000 .00 as needed for relief assistance for the evacuees of Hurricane Katrina. MOTION CARRIED . JAMES STREET OVERPASS WIDENING AND THE VANDENBURG INTERSECTION RECONSTRUCTION AND TH E CHANGING DIRECTION OF THE ACCESS ROADS. Mayor Swaim noted that the Highway Department has issued a minute o rder authorizing them t o move forward with the aforementioned p roj ects, which wo u ld begin with surveying and right-of -way acquisition as funds become available. He noted that the study closely reflected public comments derived from the public hearings. He stated that the projects would be a viable improvement for traffic patterns in those areas. Mayor Swaim noted that Mr. Davidson has not arrived, it was then noted that Mr . Davidson was left a message on his business answering machinE~ regarding the meeting time. Alderman Stroud offered photographs of areas downtown, stating that he wou l d l ike the City Council to tour the City by bus to view various area~; requiring attention. Mayor Swaim stated that in lieu of finding s by the BRAC Commission, plans to hire an additional Code Enforcement Office have been delayed for review during the next budget cycle . ADJOURNMENT : Mayor Swaim without objection adj ourned the meetin g a 1:: approximately 6 :22 p .m. Respectfully , 5 City Council Of Jacksonville , Arkansas AGENDA 0001 01 Regular City Council Meeting September 15, 2005 7:00p.m . 1 . OPENING PRAYER: 2 . ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVALS AND/OR CORRECTION OF MINUTES: 5 . CONSENT AGENDA: Engineering Department Police Department Animal Control Department Fire Department 6 . WATER DEPARTMENT: 7 . WASTEWATER DEPARTMENT: .:--8 . FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11 . SANITATION DEPARTMENT: 12 . PARKS & REC. DEPT: 13 . PLANNING COMMISSION : 14 . GENERAL: 15 . APPOINTMENTS : 16. ANNOUNCEMENTS: ADJOURNMENT a . Regular City Coun c il Meeting September 1 , 2005 Regular City Council Meeti ng August 18 , 2005 Regular Monthly Report/August City Engineer Jay Whisker Regular Monthly Report/August Chief Robert Baker Regular Monthly Report/August Public Works Director Jim Oakley Regular Monthly Report/August Chief John Vanderhoof Request to Accept Bid : Street Striping (Mayor Swaim) FINAL PLAT: Hayley Heights Subdivision (Mayor Swaim) b . FINAL PLAT: J .L. Sanders New Haven Subdivision (Mayo r Swaim) c . FINAL PLAT: Growing Pines Subdivision PH II (Mayor Swaim) d . ORDINANCE 1260 (#22-05) Reclass ifying 2 acres on Valentine Road from R-3 to R-1 (Mayor Swaim) e. ORDINANCE 1261 (#23-05) Reclassifying 1 0000 & 1 0006 Warden Road from A-0 to C-2 (Mayor Swaim) 0001.D 2 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING SEPTEMBER 15 , 2005 7:00 P .M. -7:29 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the City of Jacksonville , Ar k ansa s met in Regular Se ss i on on S eptember 15, 2005 at the regular meeting place of the Council . Alderman Stroud delivered the invocation and Mayor Swaim led a s tanding audience in the "Pledg e of Allegiance " t o the fla g . ROLL CALL: Aldermen: El liott, Smith, Lewis, Sansing, Ray, Rinker, Stroud, Twitty, and How a rd answered ro ll call. Mayo r Swaim al s o a nswere d ROLL CALL declaring a quo rum . PRESENT nine (9), ABSENT (1). Others presen t for the mee t ing were: City Attorney Robert Bamburg, De puty Clerk Kary Jezwinski, Human Resource Director Charlie Brown, Public Works Director Jim Oakley, Fire Ch ief John Vanderhoof , Po lice Chief Robert Baker, Parks and Recreat i on Director Geo rge Bigg s, CDB G Director Theresa Watson , Pl anning Commission Chairman Mark St r oud , Mrs. J u dy Swaim, Mr s . Lendy Lewis, Mr . Larry Smith, interested citizens and members of t he press . PRESENTATION OF MINUTES : Mayo r Swai m presented t he minutes of the regular City Counci l mee ting of September 1, 2005 for approval a nd/or co r rection at the next regularly scheduled City Council me eting . APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Howard that the minutes of the! Regular City Council Meeting of 18 August 2005 be APPROVED. MOTION CARRIED. CONSENT AGENDA: REGULAR MONTHLY REPORT/ANIMAL CONTROL Alderman Elliott moved, seconded by Alderman Lewis to appr ove the Regular Monthly Animal Contro l Report fo r August 2005 . Said r eport ref lects: ADOPTION/FINES : CONTRIBUTIONS : TOTAL : REGULAR MONTHLY REPORT/FIRE DEPARTMENT 602.50 0.00 $602 .50 Alde rman Ell i ott moved, seconded by Alderman Lewis to approve the Regu la~ Monthly Report for August 2005 from the Jackson vil l e Fire Department , wh i c h refl ects a fire l o ss of $21,500 and a savings tot al of $273 ,000 . REGULAR MONTHLY REPORT/POLICE DEPARTMENT Alderman Ell i ott moved, seconded by Alderman Lewis to appr ove the Regulae Month ly Repo rt for August 2005. Said report ref l ects the Total Value of Reported Stolen Property $92,172 . Total Value of Recovered Stolen Property $53 ,130 and Total Report Sales $381 .00. 1 000103 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING SEPTEMBER 15 , 2005 7 :00 P.M. -7:29 P.M. REGULAR MONTHLY REPORT/ENGINEERING Alderman Elliott moved, seconded by Alderman Lewis to approve the Regular Monthly Report for August 2005 . Said repo r t reflects : PERMITS/LICENSE ISSUED Building Permits Business License UNSIGHTLY & UNSANITARY Grass Letters Property Mowed 28 9 278 36 Trash Letters Trash Removal Cost for March 71 5 $2,428 .11 INSPECTIONS PREFORMED Building Inspe ctions HVACR Electrical Plumbing VEHICLES Notice of Noncompliance Towed CONDEMNATIONS Structural Ma i nt . Letters Structural Repairs Made Demolitions 130 106 119 38 17 2 0 0 0 Publ ic Works Director J im Oakl ey no t ed that the animal control report has been furt her broken down regarding animal bites and citation criteria . ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Rinker , Stroud, Twitty and Howard voted AYE . MOTION CARRIED . WATER DEPARTMENT : WASTEWATER DEPARTMENT : FIRE DEPARTMENT : POLICE DEPARTMENT : STREET DEPARTMENT : Request to Accept Bid Street Striping Mayor Swaim noted that a bid from Time Striping was pulled because of a deficiency regarding the submitted paperwork. Alderman Stroud moved, seconded by Alderman Elliott to approve the low bid from Contractor's Specialty in the amount of $25 ,536 .91 with funds to be drawn from budgeted Street Funds. MOTION CARRIED . SANITATION DEPARTMENT : PARKS & RECREATION : PLANNING COMMISSION : a . FINAL PLAT Hayley Heights Subdivision Mayor Swaim noted that the subdivision is an outside the City sub division within the Ci ty's planning jurisdiction. He re lated that t h e Planni ng Commi s sion was split regarding the waiver of sidewalks . Planni ng Commission Chairman Str oud noted that the requi rement for sidewalks was waived but related that with the City expanding he feels the Planning Commission may need direction for requiring sidewalks in the outside the City planning jurisdiction . 2 OOG :l 04 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING SEPTEMBER 15 , 20 0 5 7:00 P.M. - 7 :29 P .M. Alderman Smith , Lewis , and Ray expressed their support regarding the requirement of sidewalks in the outside the City p l anning jurisdiction. Mayor Sw aim noted that the property is located on the far side of Hwy. 1 07 , being s i gnificantly away from the existing Ci ty limits, but with i n the five-mile planning jurisd ict i on . I n response to a question from Alderman Sansing, Mayor Swaim stated that the Master S t reet Plan does not carry any provisions for the area, adding t hat the projected growth is to the west and the Subdivision is located t o the no r thwest. Al de rma n Sansing stated tha t if the Subdivision were in the project ed growth area there would be more validation for requiring sidewalks, adding that if it does not appear that it could be incorporated within the next 20 years, that would be another thought process . He then stated that sidewalks help keep children off the stree ts regarding speedi ng vehicles . Mayo r Swaim noted o n e difficulty regarding County subdivisions is that many times they are developed with open d r ainage ditches without curb and gutter, which is mostly accepted within the County and the Count y does not require those improvements . He stated that the City could make those r equi rements . He then related that this Subdivi sion is one that wou l d have an open ditch, noting the difficulty for sidewa l k placement. He noted the various con siderati ons f or determining a direction for sidewalk construction , adding that the City Council may want to meet with the Plann ing Commission for discussion regarding expect ations for rural areas. He stated that deve l opers would need to be given advance notice regarding any new requirement for sidewalks . Plann i ng Commission Chairman Stroud expl ained that sidewalk, curb ancl gutter add expense to a development, which a developer would n o t want to incur in a rural area. He added that as the City reaches out, it would n ot want to impose requirement s for one developer and not for another. Mayor Swaim noted that other developments in the five-mi l e jurisdiction have b e en approved wi thout s i dewalks . He no t ed a duplex development on Hwy . 89 that was approved without sidewalks . He stated that sidewalk regu lat i ons and consistency n eed to be considered. Discussion e n sued regard ing notification to d eve l opers during the f ront-- end stages of development, if the City adopts s idewalks i n the County . Alderman Stroud supported a joint meeting for the Ci ty Council a n d Planning Commission to decide t he sidewalk issue as well as other items . Alderman E l liott suggested that the County Planning Board be inv i t ed to attend t h e joint session . 3 00(tt D5 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING SEPTEMBER 15, 2005 7:00 P.M. -7:29 P .M. Alderman Ray mentioned the inconvenience for residents walking or walking their dogs without sidewalks It was concluded that the City Council wo u ld set a date at the next regula r ly scheduled City Council meet i ng to meet with the Planning Commission for a joint meeting. Alderman Smith moved, seconded by Alderman Howard to approve the Final Plat of Hayley Heights Subdivision. MOTION CARRIED. b . FINAL PLAT J.L. Sanders New Haven Subdivision Mayor Swaim noted that the Subdivision is also outside t h e City limits. Alderman Stroud moved, seconded by Alderman Smith to approve the Final Plat of the J .L . Sanders New Haven Subdivision . MOTION CARRIED. c . FINAL PLAT Growing Pines Subdivision PH II Mayor Swaim related that the Subdivision is locate d off Ray Road and Southeastern . Alderman Elliott moved, seconded by Alderman Stroud to approve the Final Plat of Growing Pines Subdivision PH II. MOTION CARRIED. d . ORDINANCE 1260 (#22-05) AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE , ARKANSAS (GENERAL LOCATION : VALENTINE ROAD); AMENDING ORDINANCE NUMBERS 213 AND THE LAND USE MAP OF THE CITY OF JACKSONVILLE , ARKANSAS ; AND, FOR OTHER PURPOSES . Mayor Swaim noted that the ordinance reclass i fies 2 acres on Valentine Road from R-3 to R-1, as recommended by the Planning Commission . Alderman Stroud moved, seconded by Alderman Ray that Ordinance 1260 be placed on FIRST READING . ROLL CALL : Al derman Elliott, Smith, Lewis, Sansing, Ray, Rinker, Stroud, Twitty and Howard voted AYE . NAY (0). MOTION CARRIED . Whereupon City Attorney Bamburg read Ordinance 1260 . Alderman Ray moved, seconded by Alderman Howard that Ordinance 1260 be APPROVED on FIRST READING. ROLL CALL : Alderman Elliott, Smith, Lewis, Sansing , Ray, Rinker, Stroud, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED . Alderman Stroud moved, seconded by Alderman Ray to suspend the rules and place Ordinance 1260 on SECOND READING . ROLL CALL: Alderman E lliott , Smith , Lewis, Sansing, Ray , Rinker, Stroud , Twitty and Howard voted AYE . NAY (0). MOTION CARRIED . Whereupon City Attorney Bamburg read t he heading of Ordinance 1260 . 4 000:1.06 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING SEPTEMBER 15 , 2005 7 :00 P .M. -7:29 P .M. Alderman Smith moved, seconded by Alderman Ray to further suspend the rules and place Ordinance 1260 on THIRD and FINAL READING. ROLL CALL: Alderman Elliott , Smith, Lewis, Sansing, Ray, Rinker , Stroud, Twitty and Howard voted AYE . NAY ( 0) . MOTION CARRIED . Whereupon City Attorney Bamburg read the heading of Ordinance 1260. Alderman Stroud moved, seconded by Alderman Lewis that Ordi nance 1260 be APPROVED AND ADOPTED. ROLL CALL : Alderman El liott , Smith , Lewis, Sansing, Ray, Rinker, Stroud, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED . ORDINANCE APPROVED , ADOPTED AND NUMBER 1260 THIS 15t h DAY OF SEPTEMBER 2005 . e . ORDINANCE 1261 (#23-05) AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE , ARKANSAS (GENERAL LOCATION : 10000 AND 10006 WARDEN ROAD); AMENDING ORDINANCE NUMBERS 213 AND THE LAND USE MAP OF THE CITY OF JACKSONVILLE , ARKANSAS ; AND , FOR OTHER PURPOSES. Alderman Ray moved, seconded by Alderman Smith that Ordinance 1261 be placed on FIRST READING. ROLL CALL : Alderman El liott, Smith, Lewis, Sansing , Ray, Rinker , Stroud , Twitty and Howard voted AYE . NAY (0). MOTION CARRIED . Whereupon City Attorney Bamburg read Ordinance 1261 . Alderman Smith moved, seconded by Alderman Ray that Ordinance 12 6 1 be APPROVED on FIRST READING . ROLL CALL : Alderman Elliott , Smith, Lewis, Sansing, Ray, Rinker, Stroud, Twitty and Howard voted AYE . NAY (0). MOTION CARRIED . Alderman Ray moved, seconded by Alderman Sansing to suspend the rules and p l ace Ordinance 1261 on SECOND READING . ROLL CALL : Alde rman Elliott, Smith, Lewis, Sansing, Ray, Rinker, Stroud, Twitty and Howard voted AYE . NAY ( 0) . MOTION CARRIED . Whe r eupon City Attorney Bamburg read thE! heading of Ordinance 1261 . Alde r man Sansing moved, s econded by Alderman Ray to further suspend the rules and place Ordinance 1261 on THIRD and FINAL READING. ROLL CALL : Alderman Elliott, Sm i th, Lew i s, Sansing, Ray , Rinker , Stroud, Twitty a nd Howard voted AYE . NAY ( 0) . MOTION CARRIED . Whereupon City Attorney Bamburg r ead the heading of Ordinance 1261 . Alderman Stroud moved, APPROVED AND ADOPTED . Sansing, Ray, Rinker, MOTION CARRIED. seconded by Alderman Ray tha t Ordinance 1261 be ROLL CALL : Alderman Elliott, Smith, Lewis, St roud, Twitty and Howard voted AYE. NAY ( 0) . ORDINANCE APPROVED , ADOPTED AND NUMBER 1261 THIS 15th DAY OF SEP TEMB ER 2005. 5 r GENERAL: APPOINTMENT(S): CITY OF JACKSONVILLE 0001 {)7 REGULAR CITY COUNCIL MEETING SEPTEMBER 15 , 2005 7:00 P .M. -7:29 P .M. ANNOUNCEMENT(S): Mayor Swaim commended the generosity o f the Communi t y regarding the Hurri c ane Rita r elie f efforts. He noted participation by the Aldermen and a recent meeting consist i ng of 117 participants from three s tates representing services such as Soci al Security, FEMA, HUD, Public He alth a nd Insurance . He cited the superb volunteerism of Ma ry Lou Gal l and Angie Mi t chell who are manning the cen ter u p to ten h o urs a day . He n oted that t h ere are other voluntee rs helping in the center, e ncouraging o thers to volunteer . He r e lated that Jacksonville 's Chamber of Comme r c e was quick to recognize the need in Jacksonville and began efforts f or the original 40 famil i es displaced in the City . He noted that donated items have been received i n great numbers , but added that curre n t ly furniture items a r e needed to help the 58 families that have been pla c ed in housing . He note d that cash d onati o ns have been gene rous and many furniture items have been purcha sed. He asked that anyo ne wishing to dona te furni ture i t erns contact the center at 2 41 -1 103 . He stated that some of the Jacksonvil l e Ho te ls have donated mattre sses , which h ave already been dist ributed to those families . He noted the generos i t y of Jacks onville res idents who sponsor ed f amilies in their h ome s until hous i ng could be arranged and the generosity of p r ope rty owners wh o offered a s much as 6 months free rent . He stated that it h as been a rewarding e xperience, adding that he feels the Ja c ks o nville Community has risen to the occasion without a great deal of a i d from outside the Commun ity. He stated that the ci ti zens of Jacksonville responded d ire c tly and are doing a great job . He then noted that there have been three job f airs; tw o were s p onsored by t h e City of Ja c ksonville Human Re source s Dep a rtme nt with a number of evacuees being placed i n j o bs . He s tate d that many of the e vacue es have expressed a d e sire t o remain in Jacksonv ille . He related that the l ocal churches h ave been very generous serving meals for t h e evacuees as well as the Fishn et Services. He stated that i t is rewarding to see a commun i ty come together to address needs . He added t h at the City of Jacksonville is r eviewi ng its evacuation and emergency p lans to ensure readiness if a d i sast e r were to occur. He expre ssed his experience with the evacuees as perso n ally rewarding, p o inting out that ma ny e va cuees have stated that t hey have never been in a c ommunity that was friendl i er o r more gracious t han Ja cksonvi lle . Alderman Smith r e lat ed that his church sponsored several families , making bedrooms of the church c lass r o o ms. He relate d t hat a memb e r of one f am ily wo r ked a t the Wa l -Mart Supercenter in Ne w Orlean s and was able to transfe r to the Jac k son v il le Wal -Mart Supercente r and has decided to ---r emain i n Jacksonvill e . 6 0001 .08 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING SEPTEMBER 15 , 2005 7 :00 P .M. -7:29 P.M. Alderman Stroud stated that it has been a blessing to help , adding that the evacuees have truly been appreciative of the help. He then stated the need to make a public apology to the Ci ty Engineer and Code Enforcement, referring to photographs supplied to the City Co u ncil at the previous meeting, saying that he did not mean to infer onus for those Departments. He then explained that his intention was to make the City Council more aware of needs to make the City more attractive and business friendly . Other acknowledgements were mentioned regarding contributions and donations to the Hurricane relief efforts including volunteeri sm from the Aldermen, a cash donation from the Gospel Tones, and $700 .00 bei ng raised by the children of Pinewood Elementary School . Alderman Twitty stated that the center is now i n need of bottled water, toilet tissue, Kleenex and paper towels . Alderman Stroud recognized that Mayor Swaim opened the center on Labor Day and worked there all day . ADJOURNMENT : Mayor Swaim without objection adjourned the meeting at approx imately 7 :22 p.m . Respect f ully, ~iu.Jll-§ MAYOR TOMMY SWAIM 7 City Council Of Jacksonville, Arkansas AGENDA Regular City Council Meeting October 6 , 2005 7 :00p.m. 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVALS AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: Engineering Department: 6 . WATER DEPARTMENT: 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: _....... 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. SANITATION DEPARTMENT: 12. PARKS & REC. DEPT: 13. PLANNING COMMISSION : 14. GENERAL: 15 . APPOINTMENTS : 16. ANNOUNCEMENTS : ADJOURNMENT Regular City Council Meeting September 15, 2005 Regular City Council Meeting September 1, 2005 Regularly Monthly Report/September City Engineer Jay Whisker ORDINANCE 1262 (#25 -05 ) 2005 Annual Milage Ordinance (Mayor Swaim) LRAFB Air Show October 8th & gth from 8 :30a.m . to 4:00p.m. 0001 0 9 0001.10 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING OCTOBER 6 , 2005 7 :00 P.M. -7:09 P.M . REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met i n regular session on October 6, 2005 at the regular meeting place of the City Council . Al derman Howard delivered the invocation and Mayor Swaim led a standing audience in the "Pledg e of Allegianceu to the flag. ROLL CALL : Aldermen: Elliott, Smith, Ray, Rinke r , Howard answered roll call. Mayor Swaim also answered quorum. PRES ENT seven (7), ABSENT (3). Aldermen Lewis, were absent . Stroud, Twitty, and ROLL CALL declaring a Sansing, and Fletcher Others present for the meeting were : City Attorney Robert Bamburg, Deputy Clerk Kary Je zwinski , Finance Director Paul Mushrush, City Engineer Jay Whisker , Fi r e Chief J o hn Vanderhoof, Fire Battalion Chief Joe Bratton, Police Chief Robert Baker, CDBG Director Theresa Watson, Judy Swaim, Mr . Larry Dupree, Mr. Larry Smith, interested citizens and membe rs of the press . PRESENTATION OF MINUTES : Mayor Swaim presented the minutes of the regular City Council meeting of September 1 5, 2005 for approval a nd /or correction at the next regularly schedu l ed City Council meeting . APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved , secon ded by Alderman Howard that the minutes of the~ regular City Council meeting of 15 September 2005 be APPROVED. MOTION CARRIED. CONSENT AGENDA : REGULAR MONTHLY REPORT/ENGINEERING Alderman Elliott moved, seconded by Alderman Ray to approve the regulaJ~ monthly report for September 2005. Said report reflects: PERMITS/LICENSE ISSUED Building Permits Business License UNSIGHTLY & UNSANITARY Grass Letters Property Mowed Trash Le tters 53 7 237 28 34 Trash Removal Cost for March 2 $1,403.93 INSPECTIONS PREFORMED Building Inspections HVA CR Ele ctrical Plumbing VEHICLES Notice of Noncompliance Towed CONDEMNATIONS Structural Maint . Letters Structural Repa i rs Made Demo l itions 125 48 107 108 21 2 0 0 0 ROLL CALL : Aldermen : Elliott , Smith , Ray , Rinker, Stroud, Twitty , and Howard voted AYE. MOTION CARRIED. 1 WATER DEPARTMENT : WASTEWATER DEPARTMENT : FIRE DEPARTMENT : POLICE DEPARTMENT : STREET DEPARTMENT : SANITATION DEPARTMENT : PARKS & RECREATION : PLANNING COMMISSION : GENERAL: ORDINANCE 1262 (#25-05) 000111 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING OCTOBER 6 , 2005 7:00 P .M. - 7 :09 P .M. AN ORDINANCE FOR THE PURPOSE OF LEVYING ONE (1) MILL , ONE (1) MILL , AND ONE (1) MILL AGAINST ALL PERSONAL PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF JACKSONVILLE, ARKANSAS ; FOR THE PURPOSE OF LEVYING ONE (1) MILL , ONE (1) MILL AND ONE (1) MILL AGAINST ALL REAL PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF JACKSONVILLE; ARKANSAS; FOR THE PURPOSE OF EFFECTING CERTIFICATION TO THE COUNTY CLERK OF PULASKI COUNTY OF THE TAX LEVIED; AND , FOR OTHER PURPOSES. Mayor Swaim n o ted tha t the annual millage ordi nance has changed with the additiona l levy of a one-cent mill from the Specia l Election held to fund the new Library beginning in January 2006. He noted that otherwise the millage for Fire and Po l ice have not changed. Alderman Smith moved, seconded by Ald erma n S troud that Ordinance 1 262 be p l aced on FIRST READING . ROLL CALL : Alderman El liott , Smith, Ray, Rin ker, Stroud, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. Wh ereupon Ci t y At torney Bamburg read Ordinance 1262 . Alderman Stroud moved , seconded by Alderman Ray that Ordi nance 1262 be APPROVED on FIRST READING. ROLL CALL: Alderman Ell i ott , Smith , Ray, Rinker , Stroud, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED . Alderman S t r oud mo v ed, seconded by Alderman Ray t o suspend t he rules and p lace Ord i nance 1 262 on SECOND READING. ROLL CALL: Alderman Ell iott , Smith , Ray , Rinker, Stroud , Twi tty and Howard voted AYE . NAY (0). MOTION CARRIED. Whereupon City At t o rney Bamburg read t he h ea ding of Ordinance 1262. Alderman Stroud moved, seconded by Alderman Ray to f u rther suspend the rules and place Ordinance 1 262 on THIRD and FINAL READING . ROLL CALL : Alderman Ell iott , Smith, Ray , Rinke r , Stroud , Tw i tty and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorne y Bamburg read the heading of Ordinance 1262 . Alderman Stroud moved , secon d ed by Alderman Ray t ha t Ord inance 12 62 be APPROVED AND ADOPTED . ROLL CALL : Alderma n Ell iot t , Sm i th , Ray , Rinker, S t roud , Twit t y a n d Howard voted AYE . NAY (0). MOTION CARRIED . ORDINANCE APPROVED, ADOPTED AND NUMBER 1262 THIS 6 th DAY OF OCTOBER 2005 . 2 0001 1.2 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING OCTOBER 6, 2005 7 :00 P.M . - 7 :09 P .M. ADDITION TO AGENDA: Grant award from Department of Homeland Security. Mayor Swaim asked that the City Council suspend the rules to address an item of business regarding notification of grant for t he F i re Department , wh i ch occurred after re l ease of the agenda . Alderman Elliott moved, seconded by Alderman Howard to suspend the rules and place the item of a grant award for the Fire Department on the agenda . MOTION CARRIED . Mayor Swaim related that the total grant is $245,276.00 , adding that the Federal s h are is $220,749.00 and the City 's share is $24 ,527 .00. Chief Vanderhoof responded that the new grant wou l d be used to address a n ew t echno logy pu rchase of dig i tal r adi os that wi ll be compat i ble witt t h e current analog radio system . He noted that Litt le Rock , North Little Rock and t he LRAFB have already switched to the digital radios. He then related that the grant would also provide for two the r mal imaging cameras . Alderman Elliott moved, seconded by Alderman Stroud to accept the grant: and approve the expenditure of $24 ,527.00 to be drawn from the Equipment: Fund. MOTION CARRIED. APPOINTMENT(S): ANNOUNCEMENT(S): Mayo r Swa i m announce d that the LRAFB Air Show would be held this weekend , Saturday, October 8th and Sunday the gth from 8 :30 a .m. to 4:00p .m . He encouraged everyone to attend . ADJOURNMENT: Mayor Swaim without objection adjourned the meeting a1: approximately 7 :09p .m. Respectfully, SWAIM 3 City Council Of Jacksonville, Arkansas -...... 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4 . APPROVALS AND/OR CORRECTION OF MINUTES : 5 . CONSENT AGENDA: Animal Control : Fire Department: Police Department: 6 . WATER DEPARTMENT: AGENDA Regular City Counci l Meeting October 20 , 2005 7:00p.m. Regular City Council Meeti ng October 6 , 2005 Regular City Council Meeti ng September 15 , 2005 Regularly Monthly Report/September Public Works Director Jim Oakley Regular Monthly Report/September Chief John Vanderhoof Regular Monthly Report/September Chief Robert Baker 7 . WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10 . STREET DEPARTMENT: 11 . SANITATION DEPARTMENT: 12. PARKS & REC . DEPT: 13. PLANNING COMMISSION : 14 . GENERAL: 15 . APPOINTMENTS : 16 . ANNOUNCEMENTS : ADJOURNMENT a . DISCUSSION : M iddle School (Mayor Swa im) b . DISCUSSION : Poss ible app ropriation to prevent jail closure (Mayor Swaim) 0001 1 3 0001 .. t4 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING OCTOBER 20 , 2005 7 :00 P .M. -8:29 P .M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in regular session o n October 20, 2005 a t the r egular meeting place of the City Council . Alderman Howard de livered the invocation and Mayor Swaim led a s tanding a udience in the "Pledge of Allegiance" t o the flag . ROLL CALL : Aldermen : El l iott, Smith , Sansing , Ri nker, Fletcher, Stroud, Twitty, and Howard answered roll call. Mayor Swaim also answered ROLL CAL l declaring a quorum . PRES ENT eight (8), ABSENT (2). Aldermen Lewis, and Ray were absent . Othe rs present for the meeting were: City Attorney Robert Bamburg, Deputy Clerk Kary Jezwinski , Finance Director Paul Mushrush , City Engineer Jay Whisker, Public Works Directo r Jim Oakley , Fire Chief John Vanderhoof, Fire Battalion Chief Joe Bratton , Police Chief Robert Baker, Parks anti Recreation Director George Biggs , CD BG Director Theresa Watson, Mrs . Judy Sw aim, Mrs . Edith Smith, Reve rend Bishop Bolden, Mr. Larry Dupree, Mr . Larry Smith , i n t erested citizens and members of the pres s. PRESENTATION OF MINUTES : Mayor Swaim presented the minut es of the regular City Council meeting of October 6, 2005 for approval and/or correction at the next re gul arly schedu led City Council meeting. APPROVAL AND/OR CORRE CTION OF MINUTES: Alderman Smith moved , seconded by Alderman Howard that the minute s of thE! regular City Council meeting of 15 September 2005 be APPROVED . MOTION CARRIED . CONSENT AGENDA: REGULAR MONTHLY REPORT /ANIMAL CONTROL Alderman E lliott moved, seconded by Alderman Smith to approve the RegulaJ~ Monthly Anima l Control Report for Sept emb e r 2005. Said report refle cts: ADOP TION /FINES : CONTRIBUTIONS: TOTAL : REGULAR MONTHLY REPORT/FIRE DEPARTMENT 64 0 .00 0 .00 $640 .00 Alderman Elliott moved, seconded by Alderman Smith to approve the Regular Monthly Report for September 2005 from the Jacksonvill e Fire Department, which reflects a fire loss of $43,100 and a savings total of $80 ,000 . REGULAR MONTHLY REPORT/POLICE DEPARTMENT Alderman Elliott mo ved , seconded by Al derman Smith to approve the Regular Monthly Report for September 2005. Said report reflects the Total Value of Reported Stol en Property $103 ,906 . To t a l Value of Recovered Stolen Pr operty $60,156 a nd Total Report Sales $408 .00. 1 -· 000:1.1.5 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING OCTOBER 20 , 2005 7 :00 P.M. - 8 :29 P .M . Alderman Stroud noted total complaint ca lls of 2438 , which Chief Baker agreed would include domestic disturbance calls , suspicious activity calls , c alls to unlock vehicles , p roperty checks and house watches. He then answered that some of the calls are repeat cal l s , of fering that reports are generated regarding the nuisance abatement process , which mostly deals with rental property. He then answered that the previous year t he re were approximately 15 pro perties , which is represented by the category of Search Warrants Served. He then noted that those houses busted for d rug activity have been closed . He related that if the drug bu s t involves rental property paperwork for the abatement process is filed . He relat ed that the process is patterned fr o m o ther cities, the County a n d what other agencies are performing. He explained that some offenders relocate to other areas within the City, and the process begins to discover their new location. He stated that if the ne w location is identified proper notification is forwarded to that agency , which he hopes is reciprocal in nature . Alderman Stroud noted problems regarding the Pulaski County J ail and the early release o f offenders. Chief Baker related on going efforts with Mayor Swaim to address those concerns. He reviewe d statistics regarding the national burglary rate and the clearance rate . He then noted that the 2004 clearance rate for the south is 13.1%, and the clearance rate for Jacksonville is 15.3%. He stated that a lack of evidence at the scene hinders a higher clearance rate, explaining the process regarding latent prints . Alderman Stroud n oted the ability to trace items that have been pawned but added that stolen i tems offered at a flea market are not traceable. Chief Baker concurred that there are no regulations requiring flea markets to document where merchandise is received , while pawnshops and jewelry exchanges are mandated to document all i nformation. He noted that the information is run through the ACIC/NCIC, which tracks stolen me rchandise and allows for a comparison check . He stressed the need for citizens to d ocument serial numbers regarding merchandise in their homes . Alderman Stroud expressed the need t o formulate an ordinance that would re g ulat e identifying documentation for f l ea markets. Di scussion ensued regarding an abatement list fo r renters. Chief Baker related problems with having prisoners released by the Arkansas Department of Corrections. He sta ted that non-violent offenders are not being accepted by the Pulaski County Jail. He expressed the Police Depar tment's frus tration at catching the same felons over again and having them quickly released . Mayor Swaim asked that discussion be continued under the i tern for considerations fo r the Pulaski County Jail . 2 0001 16 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING OCTOBER 20, 2005 7 :00 P .M. -8:29 P .M. ROLL CALL : Aldermen Elliott, Smith, Sansing, Rinker, Fletcher, Stroud , Twitty, and Howard voted AYE. MOTION CARRIED. WATER DEPARTMENT : WASTEWATER DEPARTMENT : FIRE DEPARTMENT : POLICE DEPARTMENT: STREET DEPARTMENT: SANITATION DEPARTMENT : PARKS & RECREATION : PLANNING COMMISSION: GENERAL: a . DISCUSSION of Jacksonville ~ddle School May or Swaim stated that the discussion item is in direct response to meetings, calls , and vis i ts with administrators and teachers in the School Distr ict . He related that concerns s t em from the administration '~; determina tion to have only one principal for both the girls and boys school, adding that once complaints were lodged, the School administrators agreed to keep two principals . He related that the School administration views the two school s as one , adding that their goal is to have o ne principal for both schools with one or two ass i stant principals. He added that it was then rumored that the School administration wa~; planning to remove the ass i stant principal . He stated that as a result a meeting was held with Dr. Jeter, Mr. Ca rl Brown, and Mr . Glen Williams at: the Chamber of Commerce . He stated that the School administrators agreed not to move the assistant principal from the middl e school, but added that wi thin a few days fol l owing the meeting, the assistant principa l was moved from the mi ddle school . He went on to say that the majority feels the concept of gender specific schools can work, but noted an increase in disciplinary problems at the Boys School f ol l owing the split . He stated that a site base committee for both schools was formed to make decisions regarding t he running of both school s. He noted that the comm i ttee do es not include any of the administrators who are running the schools . He noted that the principal of the Boys school feels that the long noon hou~ lunch is presenting a disciplinary problem, but was informed that the site base comm i ttee makes those decisions , leaving no autho r ity fo:::- adjustments with the admini strators of the scho ols . He related that in addition to the problems a t the middle school a proposal that any elementary school with 300 students or l ess be considered for closing . He stated that Jacksonville has seven elementary schools and four are under 300 students . He related that he has been told that not a ll four of the schools would be closed but some may . He stated that because of the geographic location of the schools, any school closure would be a problem regarding the implication for additional busing . He stated that tonight 's discussion was to inform the City Counci l of cu rr ent events, pointing out that t he City Council has no autho rita tive powers . He added that Bishop Bolden as ~ 3 00G :tl7 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING OCTOBER 20 , 2005 7 :00 P .M. - 8 :2 9 P.M. School Board representative has the authority and has voiced his concerns . He noted t hat Bishop Bolden was present r egarding the promises of monies and grants to fund the forma tion of specific gender schools. He noted that only one study grant for $250,000 .00 was given, adding that it did not provide a n y s ubstan ce f or the students . He clarified that the study grant only studied the gender specific concept . He noted that Jacksonvi lle was the first to do a test program for sch ool uniforms , which has proven to be successful in the elementary schools . He then n oted that Jackso n vi l le was also the first schoo l i n the Pulaski County School District t o test the middl e school concept . He expl ained that when Jacksonville was approached with the gender specific concept with the promise of amp l e funding , Jacksonville was willing to try the c oncept . He added that the prog r am has not be en funded as promi sed nor staff ed properly . He stated that while other schoo l s in the District may also be having prob l ems, his concern is the City of Jacksonville schools, adding that he is very concerned about the qua lity of education for the students in the City of Jacksonville. He stated that the District is maki n g cuts due to fis ca l distress, explaining that three unsuccessful attempts have been made to present a plan to the State to remove that designation . He stated that if the District is unable to present a workable plan to the State , the State has the authority to take over the School District . He related that the purpose of the discussion is to have Jacksonville 's desires be known and forwarded to the elected officials who run the School District. He stated tha t Jackso n ville o nl y wan t s its fair share of f u n ding , and maintenance for t h e facilities, noting Jacksonvi lle 's need f or school i mprovements. He added that it would take citizenry involve ment, p o inting out that efforts by a committee to ge t a separate school district were denied by a Federal Judge . He related that in the i nte rim e veryone needs to help the current system work . Alderman Rinker related that as a former elementary principal in Pulaski County she still considers Pulaski County to be a good school distr i ct , adding that she is aware that the Ja cksonville school personn el work as hard as they can to make things good for the student s. She stated that she was always frus t rated as an admini strator , teacher and parent that the fa cili ties were not as they should be . She related that she and her husband work as business partners for t he schools . She e x plained that as a principal she had to re l y on the schoo l's business partners to purchase chai rs and other items for the school . She commended the teac he rs a nd the l oca l sch ool admini strators in the ir efforts for the chi ldren . She stated that the perception is that the s ituation is getting worse , noting t he f rustration of her former colleagues who are unable to obtain the materials ne e ded to do their jobs . Alderman Smith related his frustration regarding the Judge's ruling for not allowing Jacksonville to establish a separate schoo l district, adding that if the State has to assume the school district i t may not be a bad 4 OOU 1.18 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING OCTOBER 20, 2005 7 :0 0 P.M . -9 :29 P .M. idea . He related that he was present at t he meetings last year when grants and funding for the schools were promised, adding that when he spoke to Bishop Bolden he was informed t h at the grants had been denied . He stated that i t would seem administrators at Di x on Road are not communicating with one another. He stated that the Jacksonville school structures are "falling down", adding that the last new school built in Jacksonvi lle was in 1981. He acknow l edged Bishop Bolden's frus tration of serving on the Board and not being able to obtain more for Jacksonville. Discussion ensued and it was noted that some of the grant funding might not have been applied for. Alderman Twitty acknowledged the long-term continuing deterioration of the local schools , adding that she has learned that remedial classes were not suppose to be implemented unt il next year . She explained that the teachers of the remedial classes currently have no curri culum materials by which to te ach the classes . Alderman Stroud questioned Bishop Bolden regarding the amount of money set aside for each student . Bishop Bo l den s t ated that Jacksonville does g et the same amount of money as every other s chool. He explained that he has been on the School Board for approx imate ly two years, adding that he does not feel as a Board member that Pul aski County Special School Di strict does all it can for Jacksonville . He acknowledged circumstances that l ead to the District 's fisca l p rob l ems . He related efforts to keep Mr. Calhoun at the middle school and the misunderstanding regarding Mrs. Johnson's position. He asked the parents to call Pul aski County administrators and attend the meetings ; he added that the re is money available. He clarified tha1: funds are available through the State, adding that the administrators at Dixon Road wan t to use the money for their own agenda . He rela t ed that some classes do no t h a ve b ooks, adding t h at t he children have to go onto the Internet to do their homework . He noted that the problem with that is that not all the children have home computers. He stated that there are many things the City Council should be informed of, adding that he is doing h i s best to combat the situa t ion . He asked Mr. Nellums, principal of the Boys Sch ool, to inform the City Council regarding additional funds that could be brought to Jacksonvi lle . He t hen reported unfavorable response from an administrator at Dixon Road because he works with the Jackso nville principals, Mr. Nellums and Mr. Brown . Alderman Stroud ques tioned if the problems regarding busing in the Pulaski County School Di strict are unique. Bishop Bolden agreed that it is a unique problem because of the way the District surrounds, clarifying that it is geographically shaped like a donut. He then announced that he is stil l in favor of Jacksonvill·2 having its own school district, but added that while he is a member of the Board he int ends to do his job to keep things in tact. 5 -- 0001 .19 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING OCTOBER 20 , 2005 7:00 P.M . - 8 :29 P.M . Mr . Nellums stated that he is willing t o answer questions, adding that he would like to express his appreciation to the City Council f or their i nvolvement in the school community and for providing an excellent school resource off i cer . He stated that as with al l endeavors there are challenge s, adding that there are res ource concerns that the communi t y should be aware of . He then thanked the staff members and parents who vo l unteer their time to the school system, adding that Bishop Bolden has been especia l ly supportive. He stated his conce rns regarding staff matters, noting that Mrs. Jo h nson is an exceptional middle school administrator . He reported that Jacksonville schools had the l owest scores in math and literacy in Pu l aski County, but pointed out that Jacksonville i s no longer a t the bottom. He stated for the first time last year the students te s ted proficient regarding literacy, adding that in two years the students went from 21 % to 40 %. He stated that 72 % of the students rece i ve fr ee and reduced lunch, which is the highest secondary percentage in Pulaski Co unty . He stated that he was recently apprise d of funding that is part of the national secondary lunch act, which produces additional income fo r the District that amounts to an addi tional $480 .00 per student for the children on free and reduced lunch, which equates to approximately $156 , 000.00 annually . He added that there are specific needs if they can obt ain access to those funds, adding that he is hopeful his request will be serviced. He cited stat i stics regarding student scoring, adding that he needs the tools t o obtain high er goals. He express ed his concerns regarding the transfer of Mrs . Johnson to the High School. He stated that he would like to have access to the national secondary l unch act monies t o fund the need for literacy and math coaches. He added that he would like to see Mrs. Johnson 's position funded , affording her an opportun i ty to remain at the School . He asked that the City Counc i l consider funding Mrs . Johnson 's sal ary for one year in order to keep qualified personnel at the School. He added that he d oes believe the District will produce for the Jacksonville community . In response to a question from Alderman Stroud, Mr . Nellums stated that regarding testing scores the Schools need additional resources . He noted the possibility of Title One money rega r d ing supplemental resources or personne l to ready students for testing. Discussion ensued regarding whether Jacksonville is receiving its share o f the nation al secondary lunch fund act monies, Bishop Bolden stated that Jacksonville is not receiving al l o f t he entitled mon i es. It was noted that i t is the Pulaski County Special School District's policy to app l y t he Title On e funds to t h e elementary schools . Bishop Bolden stated that he has requested a comm i ttee to ensure that Jacksonville receives the proper amount of funding. He stated for the record that he believes the Boys School can be very successful . He stated that it is not a failing program . 6 0001.20 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING OCTOBER 20 , 2005 7:00 P .M. -8:29 P.M. Mr . Carl Brown agreed that the School can be successful, adding that he believes that there are some resources that can be used to promote that success. He stated that he does not want to address issues regarding funding , but added that the School does receive approximately 3 mi l lion dollars to assist not only the middle schools but other schools utilizing free and reduced lunch. He supported Bishop Bolden 's fo rmation of a steering committee, add i ng that his concern is for all the students in Pulaski County . He noted the available use of Title One money, adding that the guidelines for next year could be written to include that as an option. He then stated to his understanding Title Five monies cou ld be transferred to Title One monies . He noted proven s uccess ful programs. In response to a question posed by Alderman Stroud, Bishop Bolden stated that desegregation plays a large part in the funding from PCSSD . Alderman Fletcher stated that disciplinary problems that affect the Schools also affect the Community. Bishop Bolden stated that one of the goals of the Education Committ ee for the Chamber of Commerce was to have an alternative school he re and in-· school suspension, which is still in the works . He asked t ha t everyon E! get involved and support the efforts to keep proper personnel staffing at the Schools. He noted that because of the LEA numbers assigned by the District to the Schools , it appears to be one school instead of two, which supports the reduction of staffing . He stated that he has made a request for separate LEA numbers. It was the City Council's consensus request that the School District: consider changes regarding some of the decisions affecting the Jacksonville schools. b . DISCUSSION of possible appropriation to prevent jail closure Mayor Swaim noted that the Pulaski County Jail is in a position to loose approximately 300 cells , which would adversely affect being able to have offenders remain in jail . He stated that an additional $850,000 .00 in funding has been requested, adding that he is asking that the City Council consider a negotiated increase in o r der to keep the 300 cells open . He noted the possibility of a prisoner refusal from Jacksonville if one of Jacksonville 's prior prisoners can not be released to make room. Chief Baker noted that the County is also considering rele as ing 91 deputies or jai ler s . Mayor Swaim stated that since requesting $850,000 .00, the Judge has stated that the budget would need 6 million dollars . He related that the 6 million is not feasible, but asked that the City Council grant him the authority to propose a reasonable increase scheduled for the 2006 City budget. He reported that currently the City pays approxima t e l y $129,000 .00 plus , adding that a 20% increase would be approximately 20-25 7 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING OCTOBER 20 , 2005 7:00 P.M . -8 :29 P.M . thousand dollars and a 25% increase would be over $25,000 .00 . He stated that the area Mayors will meet with the Judge to see if an increase would make a difference . He stat ed t hat the Judge is in favor o f an election to increase funding, addi n g that his concern is i mmed i ate shortage of jail cel l s . It was note d that the City 's 20-year contract will expi re in 2007, adding that th i s would mean an earlier renegotiation. Budget cuts for t he County were discussed and Mayor Swaim noted t hat the original jail was constructed to house 800 prisoners and currentl y t here a re over 11 25 prisoners. He r e lated tha t a facility was added for less dang erous pri soners . Ch ie f Bake r noted a backlog with the Arka nsas Department of Corrections, wh i ch compounds the problem with the Pulaski County Jail facility . He no t ed that part of the problem comes fr om the drug culture , adding tha t o ne of the major expenses for Pulaski County Ja il is medical expenses . Ma yor Swaim no ted that the Judge h as spoken of a 1/8 of a cent generat ing 7 .5 million and a quarter of a cent generating 15 mi l lion in a Countywide sale s t ax election . In response to a question posed by Alderman Smith, Mayor Swaim stated that other l oca l Mayors are wi l ling to negotiate increases for their citi es to keep the beds open. He stated that Little Rock and North Little Rock are wi ll ing to put in the l ion 's share of what will be offered . It was the consent of the City Council to allow Mayor Swaim to negotiate an increase to be included in the 2006 City budget . APPOINTMENT(S): Mayor Swaim noted that the Ci ty Council members have received copie s of the CDBG Five Year Plan , wh ich will be voted on at the November 3rct regularly schedu l ed City Co uncil meeting . Mayor Swaim encouraged citizens interested in a neighborhood watch program to contact Of fi ce r Jenkins at t h e Police Department . He announced that diligent e ffo rts are ongoing to secure a new location fo r the publ ic library, adding that the land costs are signif i cant so he has been col l ecting dona tions. He reported a committed $400 ,000 .00 plus with approximately $200 ,00 0 .00 a l ready collected and approximately $100 ,000 .00 in t h e account . He noted the promise of an additional $100 ,000 .00 after the first of the year . He noted that he is trying to obtain enough in donations to purchase the l and, leaving the 2 mi l lion voted for as designated to build the library. Alderman St r oud voiced his support for stronger abatement laws regarding drug houses. 8 0001.22 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING OCTOBER 20 , 2005 7 :0 0 P .M. - 8 :29 P .M. ANNOUNCEMENT (S) : Mayor Swaim announced that there wou ld be a public hearing regarding the Rebsamen Hospital bond issue scheduled for the November 3rct regularly scheduled City Council meeting at 7:00 p .m . ADJOURNMENT : Mayor Swaim without objection adjourned the meeting at approximately 8:29 p.m . Respect ful ly , ~~.J~ ~SWAIM ' 9 City Council Of Jacksonville, Arkansas AGENDA Regular City Council Meeting November 3, 2005 7:00 p.m. 1. OPENING PRAYER: 2. ROLL CALL: 3 . PRESENTATION OF MINUTES: 4. APPROVALS AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: Engineering Department 6 . WATER DEPARTMENT: 7 . WASTEWATER DEPARTMENT: 8 . FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10 . STREET DEPARTMENT: 11 . SANITATION DEPARTMENT: 12 . PARKS & REG. DEPT: 13 . PLANNING COMMISSION : 14. GENERAL: 1 5. APPOINTMENTS : 16 . ANNOUNCEMENTS: ADJOURNMENT a . Regular City Council Meeting October 20, 2005 Regular City Council Meeting October 3 , 2005 Regular Monthly Report/October City Engineer Jay Whisker Request to Accept Bid : Equipment (Mayor Swaim) 7 :00P.M. PUBLIC HEARING ORDINANCE 1263 (#26-05) Issuance of Revenue Refunding Bonds for Rebsamen Hospital (Mayor Swaim) b . CDBG Consolidated Plan Update 2006 Strategic Action Plan (Mayor Swaim) (presented at October 20th meeting) c . ORDINANCE 1264 (#27 -05) Amending Jacksonville Munici pal Code § 2 .90.010 A & P Commission (Alderman Smith & Stroud) ooG1.24 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 3 , 2005 7:00 P .M. -7:16 P.M . REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNI CIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in regular session on November 3, 2005 at the regular meeting place of the City Council . Alderman Lewis delivered the invocation and Mayor Swaim led a standing audience in the "Pledge of Allegian ce" to the flag . ROLL CALL : Alderme n: Elliott, Smith, Lewis, Ray, Rinker, Fletcher, Stroud, Twitty, and Howard answered roll call. Mayor Swaim also answered ROLL CALL declaring a quorum . PRESENT nine (9), ABSENT (1). Aldermen Sansing was absent. Others present for the meeting were : City Attorney Robert Bamburg, Deputy Cl e r k Kary Jezwinski, Human Resource Director Charlie Brown, Finance Dire ctor Paul Mushrush, City Engineer Jay Whisker, Public Works Director Jim Oakley, Fire Chief John Vanderhoof, Police Chief Robert Baker, Parks and Recreation Director George Biggs, CDBG Director Theresa Watson, Mrs. Judy Swaim, Mrs . Edith Smith, Mrs. Lendy Lewis, Mrs . Addie Gibson, Mr . Larry Dupree, Mr. Larry Smith, interested citizens and members of the press. PRESENTATION OF MINUTES : Mayor Swaim pres e nted the minutes of the regular City Council meeting of October 20, 2005 for approval and/or correction at the next regularly scheduled City Council meeting. APPROVAL AND/OR CORRECTION OF MINUTES : Alderman Smith moved, seconded by Alderman Howard that the minutes of the~ regular City Council meeting of 3 October 2005 be APPROVED . MOTION CARRIED. CONSENT AGENDA : REGULAR MONTHLY REPORT/ENGINEERING Alderman Elliott moved, seconded by Alderman Ray to approve the regular monthly report for October 2005. Said report reflects : PERMITS/LICENSE ISSUED Building Permits Business License 43 13 UNSIGHTLY & UNSANITARY Grass Letters 226 38 51 6 $2,123.26 Property Mowed Trash Letters Trash Removal Cost for March INSPECTIONS PREFORMED Building Inspections HVACR Electrical P lumbing VEHICLES Notice of Noncomp liance Towed CONDEMNATIONS Structural Maint . Letters Structural Repairs Made Demolitions 138 98 116 56 19 1 0 0 0 ROLL CALL : Aldermen Elliott , Smith, Lewis , Ray , Rinker, Fletcher , Stroud, Twitty, and Howard voted AYE. MOTION CARRIED . 1 WATER DEPARTMENT : WASTEWATER DEPARTMENT : OOG:t 2S CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 3 , 2005 7:00 P.M. -7:16 P.M . FIRE DEPARTMENT : Request to Accept Bid for Fire Equipment Mayor Swa im related that bids were solicited from four separate companies but only one company responded to the bid request . He noted that the bid was within the projected cost and Chief Vanderhoof has recommended acceptance of the low bid. Alderman Smith moved , seconded by Alderman Stroud to accept the low bid of $13,070 .00 from David's Fire Equipment with funds to be drawn from budgeted funds from the Fire Department Equipment fund. In r espons e to a comment fr om Alde r man Fl etcher , Mayor Swaim concurred that it was disappointing to receive back only one bid , but added that David's Fire Equipment is a local vendor . At this time, MOTION CARRIED . POLICE DEPARTMENT: STREET DEPARTMENT: SANITATION DEPARTMENT: PARKS & RECREATION: PLANNING COMMISSION : GENERAL: 7:00p.m . PUBLIC HEARING a . ORDINANCE 1263 (#26-05) AN ORDINANCE MAKING CERTAIN FINDINGS WITH RESPECT TO THE REFINANCING OF EXPANSIONS OF AND IMPROVEMENTS TO REBSAMEN MEDICAL CENTER ; AUTHORIZING THE ISSUANCE OF REVENUE REFUNDING BONDS; AUTHORIZING A TRUST INDENTURE ; AUTHORIZING A THIRD SUPPLEMENTAL LEASE ; AUTHORIZING THE SALE OF THE BONDS ; PRESCRIBING OTHER MATTERS PERTAINING THERETO; DECLAR I NG AN EMERGENCY; AND FOR OTHER PURPOSES. Mayor Swaim opened the public hearing at approximately 7:03 p .m. Mayor Swaim explained that the public hearing is in re f erence to t he issuance of revenue refinancing bonds for Rebsamen Medical Center . He asked anyone wishing to state opposition to the issuance be h ea rd . No one presented opposition . Mayor Swaim closed the public hearing at approximately 7:04p.m. Alderman Elliott moved, seconded by Alderman Lewis that Ordinance 1 263 be placed on FIRST READING . ROLL CALL: Alderman Elliott , Smith, Lewis, Ray, Rinker, Fletcher, Stroud , Twitty and Howard voted AYE . NAY (0). MOTION CARRIED . Whereupon City Attorney Bamburg read Ordinance 1263. 2 0001.26 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 3 , 2005 7:00 P.M. -7:16 P.M . Alde rman Stroud moved, seconded by Alderman Howard that Ordinance 1263 be APPROVED on FIRST READING . ROLL CALL : Alderman E l liott , Smith, Lewis, Ray, Rinker, Fletcher, Stroud, Twitty and Howard voted AYE . NAY (0). MOTION CARRIED . Alderman Stroud mov ed, seconded by Alderman Ray to suspend the rul es and place Ordinance 1263 on SECOND READING . ROLL CALL : Alderman Elliott, Smith, Lewis , Ray, Rinker, Fletcher, Stroud, Twitty and Howard voted AYE . NAY (0). MOTION CARRIED . Whereupon City Attorney Bamburg read the heading of Ordinance 1263. Alderman Smith moved , seconded by Alderman Ray to further suspend the rules and place Ordinance 1263 on THIRD and FINAL READING. ROLL CALL: Alderman Elliott , Smith, Lewi s, Ray, Rinker , F letcher, Stroud, Twitty and Howard voted AYE . NAY ( 0) . MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1263 . Alderman Elliott moved, seconded by Alderman Lewis that Ordinance 1 263 be APPROVED AND ADOPTED . ROLL CALL : Alderman El liott, Smith, Lewis, Ray, Rinker, Fle tcher , Stroud, Twitty and Howard voted AYE. NAY (0). MOTIO~r CARRIED . Alderman Elliott moved, seconded by Alderman Stroud that the EMERGENC Y CLAUSE be attached to Ordinance 1263. ROLL CALL : Alderman E l liott, Smith, Lewis, Ray, Rinker, Fletcher, Stroud, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED . ORDINANCE APPROVED , ADOPTED AND NUMBER 1263 THIS 3 rct DAY OF NOVEMBER 2005 .. Mayor Swaim noted that passage of Ordinance 1263 will allow the Rebsamen Hospital to save approximately 1 .7 million dollars until year 2021 . b . CDBG Consolidated Plan Update 2006 Strategic Action Plan Mayor Swaim related that the 2006 Strategic Action P l an is the follow up plan to the approved five-year pla n , pointing out that t h e City Counci l has had an two week opportunity for review . Alderman Ray moved, seconded by Alderman Howard to approve the CDBG Consolidated Plan Update 2006 Strategic action Plan. MOTION CARRIED. c. ORDINANCE 1264 (#27-05) AN ORDINANCE AMENDING JACKSONVILLE MUNICIPAL CODE §2 .90 .010 ; DECLARING~~ EMERGENCY ; AND FOR OTHER PURPOSES. Mayor Swaim related t hat the Ordinance addresses issues regarding the A&? Commission, amending the Jacksonville Municipal Code , noting tha·: Alderman Smith and Stroud are sponsors for Ordinance 1264. 3 ·-- CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 3 , 2005 7:00 P .M. - 7 :16 P .M. Alderman Smith related that the ordinance addresses the membership of the Commission, explaining that under the existing ordinance it states that 3 of the 4 me mbers from the industry have to be managers or owners of local motels. He stated that the ordinance amends to include the wording of restaurant and any combination thereof , adding that the qualification of living in Jacksonville has been expanded to that of Pulaski County . He related that the amendments would provide for diversity among the membership, which is allowable by State Statute. He noted a requested changed in the present ordinance striking the wording of "recommended by the Commission" to read, "Al l shall be appointed by the Jackson vi lle City Council , etc.". Alderman Smith moved, seconded by Alderman Stroud that Ordinance 1 264 be placed on FIRST READING as amended. ROLL CALL : Alderman Elliott, Smith , Lewis, Ray, Rinker, Fletcher, Stroud , Twitty and Howa rd voted AYE . NAY ( 0) . MOTION CARRIED. Whereupon City Att orney Bamburg read Ordinance 1264. Alderman Ray moved, seconded by Alderman Lewis that Ordinance 1264 be APPROVED as amended on FIRST READING . ROLL CALL : Alderman Elliott, Smith, Lewis , Ray, Rinker, Fletcher, Stroud , Twitty and Howard voted AYE. NAY (0). MOTION CARRIED . Alderman Ray moved, seconded by Alderman Lewis to suspend the rules and place Ordinance 1263 as amended on SECOND READING . ROLL CALL: Alderman Elliott , Smith , Lewis, Ray, Rinker, Fletcher, Stroud , Twitty a nd Howard voted AYE . NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1264 . Alderman Stroud moved, seconded by Alderman Lewis to further suspend the rules and place Ordinance 1263 as amended on THIRD and FINAL READING . ROLL CALL : Alderman E lliott, Smith, Lewis , Ra y , Rinker, Fletcher, Stroud, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading o f Ordinance 1264. Al de r man Howard moved, seconded by Alderman Ray that Ordinance 1264 as amended be APPROVED AND ADOPTED. ROLL CALL : Alderman Elliott , Smith, Lewis, Ray, Rinker, Fletch er, Stroud, Twitty and Howard voted AYE. NAY (0). MOTION CARRIED . Alderman Stroud mo v ed , seconded by Alderman Ray that the EMERGENCY CLAUSE be a t tached to Ordinance 1 2 64. ROLL CALL : Alderman Elliott, Smith , Lewis, Ray , Rinker, Fletcher, Stroud, Twitty a nd Howard voted AYE. NAY ( 0) . MOTION CARRIED. ORDINANCE APPROVED , ADOPTED AND NUMBER 1264 THIS 3 m DAY OF NOVEMBER 2005. APPOINTMENT(S): ANNOUNCEMENT(S): 4 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 3 , 2005 7:00 P .M. -7 :16 P.M . ADJOURNMENT: Mayor Swaim without objection adjourned the meeting at approximately 7 :16p .m . Respectfully, MAYOR TOMMY SWAIM 5 ·-- - City Council Of Jacksonville, Arkansas AGENDA Regular City Council Meeting November 17 , 2005 7:00 p.m. 1. OPENING PRAYER: 2 . ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVALS AND/OR CORRECTION OF MINUTES: 5 . CONSENT AGENDA: Police Department Beautification Department Sanitation Department Street Department Animal Control Department 6. WATER DEPARTMENT: 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9 . POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11 . SANITATION DEPARTMENT: 12. PARKS & REC . DEPT: 1 3. PLANNING COMMISSION: 14. GENERAL: l 5. APPOINTMENTS: 16 . ANNOUNCEMENTS : ADJOURNMENT a . Regular City Council Meeting November 3 , 2005 Regular City Council Meeting October 20, 2005 Regular Monthly Report/October Chief Robert Baker Regular Monthly Report/October Public Works Director Jim Oakley Regular Monthly Report/October Public Works Director Jim Oakley Regular Monthly Report/October Public Works Director Jim Oakley Regular Monthly Report/October Public Works Director Jim Oakley FINAL PLAT: Hidden Oaks Subdivision (Mayor Swaim) b. FINAL PLAT: Stanphil Duplex Addition (Mayor Swaim) a . b. ORDINANCE 1265 (#28-05) Creating and certifying tax l iens against real prope rties at various locations in the City (Mayor Swaim) Request to Accept Bid: Asbestos Removal & Demolition (Mayor Swaim) C it ~ Hall will be closed November 241 h and 25t for Thanksgiving Holiday 000130 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 17, 2005 7:00 P .M. -7 :19P .M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in regular session on November 17, 2005 at the regular meeting place of the City Council . Alderman Le wis delivered the invocat i o n and Mayor Swaim led a s t anding audience in the "Pledge of Allegiance" to the flag . ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sans i ng, Ray, Rinker, Fletcher, and Howard answered roll call. Mayor Swaim also answe r ed ROLL CALL declaring a quorum . PRESENT eight (8), ABSENT (2). Aldermen Twitty arrived at approximately 7:02p.m. and Alderman Stroud was absent. Others present for the meeting were: City Attorney Robert Bamburg, Deputy Cle rk Kary Jezwinski, Human Resource Director Charlie Brown, F inance Dire ctor Paul Mushrush , City Engineer Jay Whisker, Publ ic Works Director Jim Oakley, Fire Chief John Vanderhoof, Po li ce Chief Robert Baker, Parks and Recreation Director George Biggs, CDBG Director Theresa Watson, Mrs . Judy Swaim , Mrs . Edith Smith, Mrs . Lendy Lewis, Mrs . Addie Gibson, Mr . Larry Dupree, Mr. Larry Smith, Mr. Tommy Bond, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the r egular City Counci l meeting of November 3, 2005 for approval and/or correction at the next regularly scheduled City Council meeting. APPROVAL AND/OR CORRECTION OF MINUTES : Alderman Smith moved, seconded by Alderman Howard that the minutes of the regular City Council meeting of 20 October 2005 be APPROVED . MOTION CARRIED . CONSENT AGENDA : REGULAR MONTHLY REPORT/POLICE DEPARTMENT Alderman Elliott moved, seconded by Alderman Lewis to approve the Regular Monthly Report for October 2005. Said report r eflects the Total Value of Reported Stolen Property $90,542. Total Value of Recovered Stolen Property $33 ,765 and Total Report Sales $1,252.00. REGULAR MONTHLY REPORT/BEAUTIFICATION DEPARTMENT Alderman Elliott moved, seconded by Alderman Lewis to approve the Regular Monthly Report for October 2005. Said report reflects : Litter picked-up Used tire pick-up Islands mowed Yards mowed Right -of -way cut Trees, flowers, shrub s Community service workers Seasonal workers TOTAL FEET OF DITCHES WORKED 131 bags 21 tires 64 43 6 . 4 miles none 6/139 .5 hrs 4/341 hrs 4,523 1 -- 000131 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 17 , 2005 7 :00 P.M . -7:19 P .M. REGULAR MONTHLY REPORT/SANITATION DEPARTMENT Alderman Elliott moved, seconded by Alderman Lewis to approve the Regular Monthly Report for October 2 005 . Said report reflects: GARBAGE TRASH Estimated # of stops 64,000 Estimated # of stops 24,000 Tons taken to Landfil l 551 Cubic yds. collected 2,650 Tipping fees paid $ 9 ,604.50 Cubic yds . g r ound 1,32 5 BULKY ITEMS (LANDFILL) RECYCLING DEPARTMENT Estimated # of stops 8,000 Curbside pick-ups 3,531 Tons Taken to Lan df i ll 70 Drive -thru customers 495 Tipping fees paid $ 3,575.00 #of tires collected 1, 4 67 REGULAR MONTHLY REPORT/STREET DEPARTMENT ROAD & DRAINAGE REPAIR Asphalt Shims Storm drain inlet boxes cleared Storm drain culverts cleaned Open ditches c l eaned Potholes repaired Utility Cuts r e paired Shoulder repair Ri ght-of-way cleaned w/street sweeper Culverts installed Dra i n inlet boxes repa i red Curb & gutter replaced Sidewalk repaired Asphalt milling Base failure repair SIGN & SIGNAL Signs fabricated Signs installed Pavement markings Traffic signal maintenance None None 2 culverts 4342 feet 2 pothol es 8 cuts 3000 feet 350 miles 400 ft . of 24" ADS 1catchbasin None None None None 11 signs 27 signs 2 locations 8 hrs. Mayor Swaim pointed out extensive proactive work being performed by the Street Department to help drainage in the City , noting the heavy rains of la te and the improvement in getting water out of the City . REGULAR MONTHLY REPORT/ANIMAL CONTROL Alderman Elliott moved, seconded by Alderman Lewis to approve the Regular Monthly Animal Control Report for October 2005 . Said report reflects : ADOPTION/FINES: CONTRIBUTIONS: TOTAL: ROLL CALL : Aldermen Elliott , Smith, S t roud, Twitty, a nd Howard voted AYE. 2 810 .00 0 .00 $810.00 Lewis, Sansing, Rinker , MOTION CARRIED . Fletcher, WASTEWATER DEPARTMENT : FIRE DEPARTMENT : POLICE DEPARTMENT: STREET DEPARTMENT : SANITATION DEPARTMENT : PARKS & RECREATION : CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 17 , 2005 7:00 P .M. -7:19 P .M. PLANNING COMMISSION : a. FINAL PLAT Hidden Oak s Subdivision Alderman Elliott moved , seconded by Alderman Howard to approve the Final Plat of the Hidden Oaks Subdivision as recommended . MOTION CARRIED . b. FINAL PLAT Stanphi l Duplex Additi on Alderman Smith moved , seconded by Alderman Sansing to approve the Final Plat of the Stanphil Duplex Addition as recommended . MOTION CARRIED . GENERAL : a. ORDINANCE 1265 (#2 8-05 ) AN ORDINANCE CREATING AND CERTIFYING TAX LIENS AGAINST REAL PROPERTY A'I' VARIOUS LOCATIONS WITHIN THE CITY OF JACKSONVILLE, ARKANSAS, FOR BALANCE S DUE FROM SERVICES RENDERED BY AND/OR ON BEHALF OF THE CITY; AND, FOR OTHE R PURPOSES . Mayor Swaim noted that t h e Ordinance provides the City wi th a method , approved by State Statut es , fo r collect ing f e e s regardi n g grass mowing or demo l iti o n of condemned houses . He noted that the amount i s attached t o the person 's tax bill. Alderman Ray moved, seconded b y Alderman Lew i s t h at Ordinan ce 1 265 be placed on FIRST READING . ROLL CALL : Al derman Ell i ott, Smith , Lewis, Sansing , Ray , Rinker , Fletcher, Twitty and Howard voted AYE . NAY (0). MOTION CARRI ED . Whereupon City Attorne y Bamburg read Ordi n ance 1265. Al derma n Smith moved, seconded by Alderman Howard that Ordi n a n ce 1265 be APPROVED o n FIRST READING . ROLL CALL: Alderman El l iott , Smith , Lewis, San sing , Ray , Ri n ker , Fletcher , Twit t y and Howa rd voted AYE . NAY (0). MOTION CARRIED. Alderman Sansing moved, s e con ded by Alde rman Ray to suspen d the rules and place Ordin ance 1 265 on SECOND READING . ROLL CALL: Alde rma n Ell iott, Sm i th , Lewis , Sansing , Ray , Ri nker, F letch er , Twitty and Howard voted AY E. NAY (0). MOTION CARRIED . Whereupon Ci t y Attorn ey Bamburg read t h(:! heading of Ordinan ce 1265. Alderman Sansing moved, seconded by Alderman Ray to further suspen d the rules and place Ordinance 1265 on THIRD and FINAL READING. ROLL CALL: Alderman E l liott, Smith , L ewis , Sans i ng , Ray , Rinker , Fletch er , Twi t ty a nd Howard voted AYE . NAY (0). MOTION CARRIED. Where u po n City Attorney Bamburg read the headi ng of Ordi nance 1 265 . 3 000133 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 17 , 2005 7:00 P.M . - 7 :19 P.M. Alderman Lewis moved , secon ded by Alderman Ray t hat Ordinance 1265 be APPROVED AND ADOPTED. In response to a ques t ion p ose d by Alderman Fletcher, Mayor Swaim noted and City Engineer Whisker concurred that t he attached list would reflect delinquencies tha t occurred since October 2004, pointing out that the Ordinanc e is filed annua l ly with Pul aski County . ROLL CALL: Alderman El l iott , Smi t h, Lew i s, Fletcher , Tw i tty and Howard voted AYE. NAY (0). S a ns i n g, Ray, Rinker, MOTION CARRIED. ORDINANCE APPROVED , ADOPTED AND NUMBER 1265 THIS 17th DAY OF NOVEMBER 2005 . b . Request to Accept Bid Asbestos Removal & Demolition Mayor Swaim noted that wh i le o n ly one b i d was re t urned, the bidder has performed satisfactory work for the City in the past . Alderman Elliott moved, seconded by Alderman Lewis to approve the bid from Ward's Asbestos Removal in the amount of $20,500.00 with funds to be drawn from budgeted funds. MOTION CARRIED . APPOINTMENT(S): ANNOUNCEMENT(S): Mayor Swaim reviewed large aerial maps ava i l able for viewing regarding the proposed routes for the 440 loop. He encouraged everyone to review the various projected routes and provide input to the Highway Department . He noted that once the route is established federal funding will become avai l able for the project . ADJOURNMENT: Mayor Swaim without objection adjourned the meeting at appro ximately 7:19 p .m . Respect f ul l y, 4 0 0 0 ·i '] ll ·J...c.J .1 City Council Of Jacksonville, Arkansas AGENDA Regular City Council Meeting December 1, 2005 7:00 p .m. 1. OPENING PRAYER: 2 . ROLL CALL : 3. PRESENTATION OF MINUTES : 4. APPROVALS AND/OR CORRECTION OF MINUTES: 5 . CONSENT AGENDA: Fire Department 6 . WATER DEPARTMENT: 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9 . POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. SANITATION DEPARTMENT: 12 . PARKS & REG . DEPT: 13 . PLANNING COMMISSION: 14. GENERAL: 15. APPO INTMENTS: 16 . ANNOUNCEMENTS: ADJOURNMENT a. Regular City Co u ncil Meeting November 17, 2005 Regu lar City Council Meeting November 3, 2005 Regular Monthly Report/October Chief John Vanderhoof RESOLUTION Expressing Support for the formation of a task force to review the Pulaski County Jail operations , funding and make recommendations (Mayor Swaim) b . DRAFT Presentation of 2006 Bu dget (copy included in packet) (Mayor Swaim) ADVERTISING & PROMOTIONS COMMISSION Appointment of Mr. Mike Hou chen to serve the unexpired term of Bart G ray, Jr. to expire 3/31/2009 -- CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 1 , 2005 7:00 P.M. -7:20 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in r egular session on December l , 2005 at the regular meeting place of the City Council. Alde rman Howard delivered the invocation and Mayor Swaim led a standing audience in the "Pledge of Allegianceu to the flag. ROLL CALL : Aldermen: Elliott , Smith, Lewis, Sansing, Ray, Rinker, Twitty, and Howard answered roll call . Mayor Swaim also answered ROLL CALL declaring a quorum . PRESEN T nine (9), ABSENT (1). Aldermen Fletcher was absent . Others present for the meeting were : City Attorney Robert Bamburg , Deputy Clerk Ka r y Jezwinski, Human Resource Director Charlie Brown, Finance Director Paul Mushrush, City Engineer Jay Whisker , Pub l ic Works Director Jim Oa kley , Fire Chief John Vanderhoof, Battalion Chief Joe Bratton, Police Ch i ef Robert Baker, Parks and Rec r eation Director George Biggs, CDBG Director Theresa Watson, Mrs . Judy Swaim , Mrs. Edith Smith, Mrs. Sandra Sansing , Mrs . Lendy Lewis, Mrs. Addie Gibson, Mr . Larry Dupree, Mr. Larry Sm ith, intere sted c itizens and members o f the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the regular City Council meeting of November 17 , 2005 for approval and/or correction at the next regularly schedu l ed City Council meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Howard that the minutes of the regular City Council meeting of 3 November 2005 be APPROVED. MOTION CARRIED. CONSENT AGENDA : REGULAR MONTHLY REPORT /FIRE DEPARTMENT Alderman Elliott moved, seconded by Alderman Sansing t o approve the Regular Monthly Report for October 2005 from the Jacksonville Fire Department, which refl e cts a fire loss of $98,300 and a savings total of $193 ,7 00. ROLL CALL: Aldermen Elliott, Smith, Stroud, Twitty, and Howard voted AYE. WASTEWATER DEPARTMENT: FIRE DEPARTMENT : POLICE DEPARTMENT: STREET DEPARTMENT: SANITATION DEPARTMENT: PARKS & RECREATION: PLANNING COMMISSION: GENERAL : a. RESOLUTION 586 (#7-05) 1 Lewis, Sansing, Rinker, Fletcher, MOTION CARRIED . CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 1 , 2005 7 :00 P .M. -7:20 P .M. A RESOLUTION EXPRESSING SUPPORT FOR THE FORMATION OF A TASK FORCE TO REVIEW THE PULASKI COUNTY JAIL OPERATIONS, FUNDING, AND TO MAKE RECOMMENDATIONS FOR LONG -TERM FUNDING AND OPERATIONAL NEEDS OF THE PULASKI COUNTY JAIL; AND, FOR OTHER PURPOSES. Mayor Swaim stated that Resolution 586 regarding situations involving the Pulaski County Jail, as previously discussed, is a recommendation for a task force to review the operations, funding and to offer recommendations for long-term funding and operations of the jail. Alderman Ray moved, seconded by Alderman Stroud to read Resolution 586 . MOTION CARRIED . Whereupon City Attorney Bamburg read Resolution 586. Alderman Smith moved , seconded by Alderman Stroud to approve Resolution 586. MOTION CARRIED . b. DRAFT presentation of the 2006 City Budget Mayor Swaim noted that it is customary for the City Council to review the budget for two weeks pr ior to adoption, adding that he would like to address questions raised in a recent newspaper art i cle . He expl ained that due to the vacancy of the Director of Administration posi tion, he has assumed the duti es of that position, explaining that the Department still has an employee he supervises . He stated that the increase in the Mayor/Director of Administration budget is the reflection of a request tc replace the computer server system, expla ining that the current systerr_ has aged beyond being ab le to be covered. He stated that $150,000.00 has been budgeted to replace antiquated server equipment, which wil l only be expended if the situation warrants immediate action . He related that the budget for the Fire Department did i n crease this year, noting the omission for the purchase of a new fire truck as compared to last year. He then pointed out mandatory expenditures for the 911 Emergency Response Center , explaining that the 911 system is changing and operations have to be compatible . He explained that there would be sizable mandatory equipment replacements in that Department in order to remain compatible . He related that the appearance of a $54,000.00 increase in the Drug Task Force is actually a reflection of confiscated funds during t he year, which are dedicated funds that can only be used in drug enforcement . He pointed out an increase i n the Public Works area, explaining that the City is hiring new employees. He noted that the City Council authorized the hiring of a new Code Enforcement Officer, explaining that adding a new employee would require a new vehicle that would most likely go to t he senior member o f that Department, as well as a computer for that: employee . 2 0 ;}n ~ ':' ~ · ·__, -··· v I CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 1, 2005 7 :00 P.M . -7 :20 P .M. He stated t hat the hiring is a direct response to the Ci ty Council request that enforcement efforts be increased to help monitor unsightly issues in the City a n d to have an additional person available for buildi ng and permit inspections to assure that it is performed in the proper amount of time . He reported that there was no increase in the health insurance premiums from the Municipal League this year even though the claim cost is higher t han the premium cost. He a dded that the City has been given six mo nths to try and improve the imbalance in cla i m to premium cost, explaining that there would be a premium increase in July i f the claim cost does not decrease. He explained that the Contingency Fund is funded each year with $100,000.00 f or e mergencies, n o ting that last year there was no expenditure s from that fund . He t hen adde d that, lat er in the meeting , he would be asking the City Council to consider an a l location for the Pulaski County Jail. He explained the implications regarding the u n certainty of gas and oil prices, relating that last year a 15 % increase wa s projected and the prices a ctually rose 27%. He noted that the budget reflects an ant icipation regarding those uncertainties. He sta t ed that the overall budget is increasing somewhat, adding that raises are projected between a maximum of 3.5% and a minimum of $750 .00 . He noted tha t the $750.00 would b e for employees who have r eached the prevailing wage f or their positions, adding that a p er centage would be offered on a s l idi ng sca l e depending on the standing of prevai l ing wag e for that position . Finance Director Paul Mus hrush addressed i ssues r egardi ng the Emerge n cy Medical Services Fund, e xpl a ini ng tha t the purpose of breaking out the Fund , in the opinion of the Governmental Accounting Standards Bo a rd, i s that it is an e nterprise fund. He explained that the activit ies p er f ormed by the Fire De partme nt paramedics con stitute a "revenue for services provided .n He analogized that it mirrors the standards govern ing the Sanitation Fund, functioning to s erve as a bre a k-e v en r e venue/e xpenditure fund . He sta ted that it was broken out as an accounting function from the Fire Department, expl a ining that the operat i on would remain the same. He s t ated tha t it also allows for tracking the a mount of e x p enditu re s for those services and helps the publi c understand the amo u nt of extra funding the service provi des . Mayor Swa im n oted tha t the Police and Fire LOP F I pension plans a r e not optional but are State mandated ; explaining t h at this year t h e Police pl a n increased fro m 12.48% to 16 .2 2% and the Fire p l an increased from 11 .6% to 15 .8 %. He t hen related that APPERS a nd the Judge's retirement remained the same at 18 %. He noted that in l oo king a t sal aries you have to r ealize t h at a large p ercent is directly related t o retirement and h ealth insurance. 3 0 ~. 0 ·1 0.-0 v J...~~ CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 1, 2005 7 :00 P_M . -7:20 P.M . He stated that the budget reflects increases i n the Sales Tax f rom both the County and the City. He stated that those increases are being used to offset growth and expenditures , adding that retirement benefits are becomi ng very di f ficult to fund when you consider 12% to 16% of the payroll is retirement benefits. He added that the City does not have a n option as an unfunded Stat e mandate , describing it as an uncontrollable cost that must be met. I n response to a question posed by Alderman Howard, Mayor Swa i m noted an anticipated increase of .03 in pos t age . Mayor Swa i m noted t hat 79 % of moni e s into the Street Fund come from Gasoline Tax and is not mixed wi th the General Fund. He cont i nued that the second largest income is the County Road Tax at 14 %. He reviewed the revenue sources , not i ng that 72% of t he income is derived from Sales Taxes with the next highest being i ntergovernmental transfers and the remainder is mi n imal for the other funds . He continued that public safe t y i s 63% of budget expenditures, which represents the two largest Departments, Police and Fire. He added that Parks and Recreation is a close third in total volume . He stat ed that the City of Jacksonville compares well with other municipalities regarding distribution of funds amo ng De partments . He then noted that 75% of the total budget is dedicated to personnel purposes, including health insurance, retirement plans and any benefit packages. He stated tha t the ent ire budget is 14 million and nearly 1 0 mil l ion is spent on personnel expenditures. He asked that the City Council study the budget and act at the next reg u larly scheduled City Counci l meeting . APPOINTMENT(S): ADVERTISING & PROMOTIONS COMMISSION Alderman Smith moved , seconded by Alderman Sansing to approve thE~ appointment of Mike Houchen to serve the un-expired term of Bart Gray ,. J r. to expire 3/31/2009 . MOTION CARRIED. ADDENDUM TO THE AGENDA: $25,000 .00 Allocation to Pulaski County Jail Mayor Swaim asked that the City Council suspend the rules to consider the a l location of $25, 000. 00 from the 2005 Contingency Fund as the City o:: Jacksonville 's share regarding the neg o tiated agreement between the County and the c i ties to keep an additional 80 -bed pod open in the County Jail. Alderman Smith moved, seconded by Alderman Stroud to suspend the rule:; and place the item on the agenda_ MOTION CARRIED. Alderman Howard moved , seconded by Alderman Sansing to approve th•a expenditure of $25 ,000 .00 from the 2005 Contingency Fund to the Pulask.i County Jail. MOTION CARRIED. 4 (\,] ('I "! ~ t\ 1...-' '-· .!. v J CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 1 , 2 005 7:00 P .M. -7:20 P .M. ANNOUNCEMENT(S): Mayo r Swaim reminded the City Council that pre - registration for the Arkansas Municipal League Meeting held in January in L ittle Rock begins next week . Five-Mile Development Jurisdiction Al derman Stroud related that need to f ormulate a committee with in the next few months to work with the Planning Commission regarding development s t andards wi t h the f i ve -mile jurisdiction outside the City l imits . Mayor Swaim asked that anyone wishing to serve on the committee con tact h imself or Alderman Stroud following the meeting . Lighting Ceremony Mayor Swa im noted the success of the lighting ceremony and expressed his app reciation to the Publ i c Wor k s a nd Street Department crews who work t o make that p oss ible. ADJOURNMENT : Mayor Swaim without objection adjourned the meeting at approximately 7 :20p .m. Respectfully , MAYOR TOMMY SWAIM 5 City Council Of Jacksonville , Arkansas AGENDA Regular City Council Meeting December 15 , 2005 7:00 p .m. 1. OPENING PRAYER: 2. ROLL CALL: 3 . PRESENTATION OF MINUTES: 4. APPROVALS AND/OR CORRECTION OF MINUTES: 5 . CONSENT AGENDA: Engineering Department Animal Control Police Department 6 . WATER DEPARTMENT: 7. WASTEWATER DEPARTMENT: 8 . FIRE DEPARTMENT: 9 . POLICE DEPARTMENT: 10 . STREET DEPARTMENT: 11 . SANITATION DEPARTMENT: 12 . PARKS & REC . DEPT: 13. PLANNING COMMISSION : 14. GENERAL: a. Regular City Council Meeting December 5 , 2005 Regular City Council Meeting November 17, 2005 Regular Monthly Report/November City Engineer Jay Whisker Regular Monthly Report/November Public Works Director Jim Oakley Regular Monthly Report/November Police Chief Robert Baker Request to Accept Bid: Thermal Imaging Cameras & Truck Charging Systems (Mayor Swaim) ORDINANCE 1266 (#29-05) Reclassifying property Bellevue Subdivision PH IV (Mayor Swaim) b. FINAL PLAT: Northlake Subdivision PH X-B (Mayor Swaim) a. RESOLUTION 587 (#8-05) Support a member Change under the Rebsamen Regional Medical Center 457 Plan (Mayor Swaim) b. ORDINANCE 1267 (#30-05) 2006 Budget (Mayor Swaim) City Council A G E N D A continued: December 15 , 2005 oENERAL continued : 15. APPOINTMENTS : 16. ANNOUNCEMENTS : ADJOURNMENT c . Request to A ccept Bid : Ray Road Drainage (available at meeting) PLANNING COMMISSION APPOINTMENTS Reappointment of Mark Stroud and Emma Knight Fo r terms to ex pire 1/1/2009 City Hall Christmas O~en House will be held Friday, December 161 from 1:00 to 3 :00p.m. 0001t12 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 15, 2005 7 :00 P .M . -7:16 P.M . REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in regular session on December 15, 2005 at the regular meeting place of the City Council . Alderman Howard delivered the invocation a nd Mayor Swaim led a standing audience in the "Pledge of Allegiance" to the f lag . ROLL CALL : Aldermen : Elliott, Smith, Lewis, Sansing, Ray, Rinker, Fletch er, Stroud, Tw i tty, and Howard answered roll call. Mayor Swaim also answered ROLL CALL declaring a quorum. PRESENT ten (10) ABSENT (0). Others present for the meeting were: City Attorney Robert Bamburg , Deputy Clerk Kary Jezwinski, Finance Director Paul Mushrush, City Engi neer Jay Whisker, Public Works Di rector J im Oakley , Fire Chief John Vanderhoof, Police Chief Robert Baker, Parks and Recreation Director George Biggs, CDBG Director Theresa Watson, Mrs . Judy Swaim, Mrs . Lendy Lewis, Mr . Tommy Dupree, Mr. Larry Smith, interested citizens and members of the press . PRESENTATION OF MINUTES : Mayor Swaim presented the minutes of the regular City Council meeting of December 5, 2005 for approval and/or correction at the next regularly scheduled City Council meeting. APPROVAL AND/OR CORRECTION OF MINUTES : Alderman Stroud moved , seconded by Alde rman Howard that the minutes of the regular City Council meeting of 17 No vember 2005 be APPROVED . MOTION' CARRIED. CONSENT AGENDA : REGULAR MONTHLY REPORT/ENGINEE RING Alderman Elliott moved, seconded by Alderman Ray to approve the Regular Monthly Report for November 2005 . Said report reflect s : PERMITS/LICENSE ISSUED Building Permits Business License UNSIGHTLY & UN SANITARY Grass Letters Property Mowed Trash Letters Trash Removal 20 4 135 16 73 4 Cost for November $1,414 .62 INSPECTIONS PREFORMED Building Inspections 144 HVACR 67 Electri cal 105 Plumbing 114 VEHICLES Notice of Noncompliance Towed CONDEMNA TIONS Structural Main t . Letters Structura l Repairs Made Demoliti o ns 34 0 0 0 0 REGULAR MONTHLY REPORT/ANIMAL CONTROL Alderman Elliott moved, seconded by Alderman Ray to app rove the Regular Monthly Animal Control Report for November 2005 . Sa id report ref lects : 1 ADOPTION/FINES: CONTRIBUTIONS : TOTAL: CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 15, 2005 7:00 P .M. - 7 :16 P .M. $515 .00 $ 0 .00 $5 1 5 .00 REGULAR MONTHLY REPORT/POLICE DEPARTMENT Alderman Elliott moved , seconded by Alderman Ray to approve the Regular Month ly Re port for Novembe r 2005. Said rep ort reflects the Total Value of Repo r ted Stolen Property $110,265. Total Value of Recovered Stolen Prope r ty $4 3 ,638 and Total Report Sal es $1,054 .00 . ROLL CALL : Aldermen : Elliott, Smith, Lewis, Fl~tcher, Stroud , Twitty and Howard voted AYE. WASTEWATER DEPARTMENT : Sansing , Ray , Rinker, MOTION CARRIED. FIRE DEPARTMENT: Request to Accept-Bid for Thermal Imaging Cameras Alderman Smith moved , seconded by Alderman Ray to accept the low bid from Fierrara Fire Apparatus in the amount of $17,530 .00 for two cameras . Mayor Swaim noted that the cameras would be compatible with exiting equipme n t . At t hi s time, MOTION CARRIED. POLICE DEPARTMENT : STREET DEPARTMENT : SANITATION DEPARTMENT : PARKS & RECREATION : PLANNING COMMISSION : a . ORDINANCE 1266 (#29-05) AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE, ARKANSAS (GENERAL LO CATION : BELLEVUE SUBDIVISION, PHASE IV); AMENDING ORDINANCE NUMBERS 213 AND 238 AND THE LAND US E MAP OF THE CITY OF JACKSONVILLE, ARKANSAS; AND , FOR OTHER PURPOSES . Alderman Smith moved, seconded by -Alderman Stroud that Ord i nance 1266 b e placed on FIRST READING. ROLL CALL: Alderman El l iott , Smith , Lewis, Sansing, Ray , Rinker , Fletcher, Stroud , Twitty and Howard voted AYE . NAY ( 0) . MOTION CARRIED. Wh ereupon City Attorney Bamburg r ead Ordinance 1266. Alderman Stroud moved , seconded by Alderman Howard that Ordinance 1266 be APPROVED on FIRST READING. ROLL CALL: Alderman Elliott , Smi t h, Lewis , Sansing , Ray, Rinke r , Fletcher, Stroud, Twitty and Howard voted AYE . NAY (0). MOTION CARRIED . 2 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 15, 2005 7 :00 P .M. -7:16 P.M . Alderman Lewis moved, seconded b y Alderman Ra y to suspend the rules and place Ordinance 1 266 on SECOND READING . ROLL CALL : Alderman El l i ott, Smith, Lew is, Sansing, Ray , Rinker , Fletcher, S troud , Twitty and Howard voted AYE. NAY (0). MOTION CARRIED. Whe r eupon City At t o r ney Bamburg read the heading of Ordinance 1266. Alderman S troud moved, seconded b y Alderman Sansing to furth er suspend t h e rules and place Ordinance 1 266 on THIRD and FINAL READING . ROLL CALL : Alde rman Elliot t, Smith, Lewis , Sansing , Ray, Rinker, Fletcher, Stroud , Tw itty and Howard voted AYE. NAY (0). MOTION CARRIED . Whereupon City Att orney Bamburg read the heading of Ordinance 1266. Alderman Smith moved, seconded by Alderman Sans i ng tha t Ordinance 1266 be APPROVED AND ADOPTED . ROLL CALL : Alderman Elliott , Sm i th , Lewis, Sansing , Ray, Rinker, Fl etche r , Stroud , Twitty and Howard voted AYE. NAY (0). MOTION CARRIED . Whereupon Ci t y Att orney Bambu rg read the h eading of Ordinance 1266. ORDINANCE APPROVED, ADOPTED AND NUMBER 1266 THIS 15th DAY OF DECEMBER 2005. b. FINAL PLAT Northlake Subdivision PH X-B Alderman Elliott moved, seconded by Alderman Sansing to approve the Final Plat of Northlake Subdivision PH X-B . MOTION CARRIED . GENERAL: a. RESOLUT I ON 587 (#8-05) A RESOLUTION TO REMOVE A MEMBER OF THE ADMINISTRATIVE COMMITTEE OF THE! REBSAMEN REGIONAL MEDICAL CENTER 457 PLAN AND MAKE A NEW MEMBER OF THE! REBSAMEN REGIONAL MEDICAL CENTER 457 PLAN . City Attorney Bamburg re l ated that the Reso lution is a housekeeping measure , explaining that a member authorized to s i gn has le ft h o spita l e mpl oyment and a n other employee is being appoi n ted. Alderman Fletcher moved, seconded by Alderman Ray to read Resolution 587 . MOTION CARRIED . Whereupon City Attorney Bamburg read the heading o j: Resolution 587. Alderman Stroud moved, seconded by Alderman Smith to approve Resolution 587 . MOTION CARRIED . b . ORDINANCE 1267 (#30 -05) AN ORDINANCE ADOPTING A FISCAL BUDGET FOR 2006 ; MAKING APPROPRIATIONS ~) AUTHORIZING EXPENDITURES FOR OPERATION OF VARIOUS DEPARTMENTS OF CITY GOVERNMENT FOR THE PURCHASE OF MATERIALS, SUPPLIES , EQUIPMENT, ~) SERVICES COVERS: GENERAL FUND OPERATIONS, STREET FUND, EMERGENCY MEDICAL SERVICES FUND , AND SANITATION FUND ; DECLARING AN EMERGENCY ; AND, FOR OTHER PURPOSES . 3 -- -- CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 15, 2005 7 :00 P .M. - 7 :16 P .M. An increase in the Street Fund balance was noted by Al derman Smith, a n d Mayor Swa im explained that additi onal f und s we re b u dge ted from the Fund Balance in order to complet e on-going street projects . It wa s also noted that San i t at i on experienced an increase in order to fund operations without ra i sing rate s . Mayor Swaim then noted the e xpa ns ion of the City limits b oundar ies with the addit ion of Bas e Meadows Subdivision , point i ng ou t the longe r h our s neede d f or the Sanitation cre ws t o complete pi ckups . Alderman Smith moved , seconded by Alderman Lewis that Ordi nance 1267 be placed on FIRST READING. ROLL CALL : Alderma n Ell iot t , Sm i t h, Lewis , Sans ing , Ray, Rinker , Fletcher, Stroud, Tw itty and Howard voted AYE . NAY (0). MOTION CARRIED . Whe re upo n City Attorney Bambu r g read Ordinance 1267 . Alderman Lewis moved , s econ d e d by Ald e rma n Smith that Ord inance 12 67 b e APPROVED on FIRST READING. ROLL CALL : Alderman Elliott, Smith , Lewis , Sansing, Ray , Rinker, Fl etcher, Stroud, Tw itty and Howard voted AYE. NAY (0). MOTION CARRIED . Alderman Stroud moved , seconded by Alderman Smith to suspe nd the rules and place Ordinance 1 267 on SECOND READING. ROLL CALL : Alderman Elliott, Smith , Lewis , San sing , Ray , Rinke r, Fletcher, Stroud, Tw itty and Howard voted AYE . NAY (0). MOTION CARRIED. Whereupon Ci t y Attorney Bamburg read the heading of Ordinan ce 1267 . Alderman Sm i t h moved, seconded by Alderman Lewis to further susp end the r ul es and place Ordinance 1267 on THIRD and FINAL READING. ROLL CALL : Alderman Elliott , Smith , Lew i s , Sansing , Ray, Rinker, F let c h er , Stroud , Twi tty and How ard voted AYE . NAY (0). MOTION CARRIED . Whereupon City Attorney Bamburg read the headi ng o f Ordinan ce 1 267 . Al derman Strou d moved, seconded by Alderma n Lew i s t h at Ordin ance 1267 be APPROVED AND ADOPTED . ROLL CALL: Alderman Elliott , Smith , Lewis , Sansing , Ray, Ri nke r , Fletcher, Stroud, Twitty a n d Howard voted AYE . NAY (0). MOTION CARRIED. Whereupon City Atto rney Bamburg read the heading of Ordinance 1267. Alderman Stroud moved , seconded by Alderma n Howard to EMERGENCY CLAU S E to Ordinance 1267 as APPROVED AND ADOPTED . attach t h e ROLL CALL: Alderman E l liott, Smi th , Lewis, Sansin g , Ray , Rinker , Fletch er , S t roud , Tw i tty and Howard voted AYE . NAY (0 ). MOTION CARRIED . ORDINANCE AP PROVED , AD OPTED AND NUMBER 1 2 67 THIS 15th DAY OF DECEMBER 2005 . c . Request to acc ept bid for Ray Road Drainage In response to a question posed b y Alderman Elliott , Whisker stated that in regard to the contrast of low remainder of b i ds, Cinerg i is comfo rtable with their bid 4 City E ngineer bidder to the of $80,000 .00. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 15, 2005 7 :00 P.M. - 7 :16 P .M. Alderman Elliott moved, seconded by Alderman Stroud to accept the low bid from Cinergi in the amount of $80,000.00 with funds to be drawn from budgeted funds . MOTION CARRIED . APPOINTMENT(S): PLANNING COMMISSION APPOINTMENTS Alderman Smith moved, seconded by Alderman Ray to approve the reappointments of Mark Stroud and Emma Knight to the Planning Commission with terms to expire 12/31/2009. MOTION CARRIED. ANNOUNCEMENT(S): Mayor Swaim invited the public to attend the Christmas open house at City Hall from 12 :00 p.m. to 2 :00 p.m . He noted that the City would be closed Friday, December 23rd and Monday, December 26t h for Chris tmas holidays. He related that the Chri stmas ho liday sanitation schedul e is available and has been published in the local newspaper . ADJOURNMENT: Mayor Swaim without objection adjourned the meeting at. approximately 7 :16p .m . Respectfully, 5