2000City Council Of Jacksonville, Arkansas
, 600Z2Z
AGENDA
Regular City Council Meeting
JANUARY 6, 2000 7:00 P.M.
1. OPENING PRAYER:
2 . ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
(Animal Control)
6. WATER DEPARTMENT:
7 . WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9 . POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REG DEPT:
12. PLANNING COMMISSION:
13. GENERAL:
14. APPOINTMENTS:
15. ANNOUNCEMENTS :
ADJOURNMENT:
a .
b.
Regular City Council Meeting
December 16, 1999
Regular City Council Meeting
Regular Monthly Report/December
Annual Report 1999
Director of Administration M. Green
REQUEST TO ACCEPT BID:
Fuel Grinder Parts (Mayor Swaim)
ORDINANCE 1129 (#1-2000)
Reclassifying property general
location Stanphill Road and
Lemac Drive (Mayor Swaim)
RESOLUTION 525 (#1-2000)
Federal Aid Project (HWY 161)
(Mayor Swaim)
ORDINANCE 1130 (#2-2000)
Master Sidewalk Plan
(Mayor Swaim)
BOARD OF ADJUSTMENT:
Mark Perry filling the unexpired
term of B . J. Boroughs 02/05/2002
PLANNING COMMISSION:
Dean Wilburn 01/01/2004
Re-appointment of Bobby Lester 01/01/2004
Re-appointment of Bill Corroum 01/01/2004
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 6, 2000
7:00 P .M. -7:43 P .M.
00 0~23
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met i n
Regular Session on January 6 , 2000 at the regul ar meet i ng place of
the Council. Alderman Ray delivered the invocation after which
Mayor Swa i m led the standing audience i n the "Pledge of Allegiance"
to the flag.
ROLL CALL : Aldermen: Elliott, Smith, Gentry, Ray, Wilson,
Fletcher, Williamson, Twitty and Howard answered ROLL CALL. Mayor
Swaim also answered ROL L CALL declaring a quorum. PRESENT nine (9),
ABSENT (1).
Oth e rs present for the mee ting were: Ci ty Attorney Robert E .
Bamburg, Deputy City Clerk Melanie Green, Director of
Administration Murice Green, Human Resource Director Dennis Foor,
Finance Director Paul Mu shrush, City Eng i neer Duane Reel, OECD
Director Frank Rowland, Purchasing Agent C . J . Brown , Parks and
Recreation Dire ctor George Biggs, Police Chief Hibbs, F i re Chief
Va nderhoof , Chamber of Comme rce Director Bonita Round, Mr s . Judy
Swaim, Mrs. De De Hibbs, Mrs. Edith Smith, Mrs . Addie Gibson, Leader
Reporter Rick Kron, and interested cit izens .
PRESENTATION OF MINUTES :
Mayor Swaim presented t h e minutes o f the Regular City Council
Meeting of December 1 6 , 1 999 for approval and /or correction at the
nex t Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Ray that the minutes of
the Regular City Council Meeting of 2 December 1999 be APPROVED.
MOTION CARRIED .
CONSENT AGENDA:
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Wilson moved, seconded by Alderman Gentry to APPROVE the
monthly Animal Control Report for December 1999 .
Report reflects the following:
REVENUES ............................................. $ 564.00
CONTRIBUTIONS .............................. $ . 00
ADOPTIONS/FINES ........................ $ 564.00
TOTAL ...................................................... $ 564.00
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CITY OF JACKSONV I LLE
REGULAR CITY COUNCIL MEETING
JANUARY 6 , 2000
7 :00 P .M. - 7 :43 P .M.
ROLL CALL: Aldermen: Elliott , Smith, Gentry, Ray,
Fletcher, Williamson, Twitty and Howard voted AYE . NAY 0.
CARRIED.
WATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
Wi lson,
MOTION
STREET DEPARTMENT: Request to Accept Bid for Tub Grinder Parts
Alderman Smith moved, seconded by Alderman Ray to accept the low
bid from Plan A in the amount of $13,548.00. MOTION CARRIED.
PARKS & RECREATION DEPARTMENT :
PLANNING COMMISSION: ORDINANCE 1129 (#1 -2000)
AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE,
ARKANSAS (GENERAL LOCATION: STANPHILL ROAD AND LEMAC DRIVE,
JACKSONVILLE, ARKANSAS); AMENDING ORDINANCE NUMBERS 213 AND 238 AND
THE LAND USE MAP OF THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR
OTHER PURPOSES.
Alderman Smith moved , seconded by Alder man Wilson t ha t Ordinance
1129 be placed on FIRST READING. ROLL CALL : Aldermen El l iott,
Smith, Gentry, Ray, Wilson/ Flet cher, Williamson/ Twitty and Howard
voted AYE . NAY (0}. Motion received nine (9) affirmative votes,
(0) negative votes. MOTION CARRIED . Wh ereupon , City Attorney
Bamburg read the Ordinance.
Alderman Ray moved, second ed by Alderman Smi th to DISPENSE with the
reading of Ordinance 1129 in its entirety . ROLL CALL : Aldermen
Elliott, Smith, Gentry, Ray, Wilson, Fletcher/ Williamson/ Twi tty
and Howard voted AYE. NAY (0). Motion received nine (9}
affirmative votes, (0) negative votes. MOTION CARRIED .
Alderman Ray moved, seconded by Alderman Wi lson to ACCEPT Ordinance
1 129 on FIRST READING .
Mayor Swaim responded that the request came from the owner with no
objection during the public hearing process, adding that the
rezoning reques t is in uniform with surrounding propert y that has
been developed for mobile homes .
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 6, 2000
7:00 P.M. -7:43 P.M.
000 2Z5
ROLL CALL: Aldermen Elliott, Smith, Gentry, Ray, Wilson, Fletcher,
Wil l iamson, Twitty and Howa rd voted AYE. NAY (0 ). Motion received
nine (9) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Fletcher moved, seconded by Alderman Ray to suspend the
rules and place Ordinance 1129 on SECOND READING . ROLL CALL:
Aldermen Elliott, Smith, Gentry , Ray, Wilson, Fletcher, Williamson,
Twitty and Howard voted AYE. NAY (0). Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Flet cher moved, seconded by Alderman Gentry to further
suspend t h e rules and place Ordinance 1129 on THIRD AND FINAL
READING . ROLL CALL : Aldermen Elliott, Smith, Gentry, Ray , Wilson,
Fletcher, Williamson, Twitty and Howard voted AYE. NAY (0).
Motion received nine (9) affirmative votes, (0) negative votes.
MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Wil son to APPROVE AND
ADOPT Ordinance 1129. ROLL CALL: Aldermen Elliott, Smith, Gentry,
Ray, Wilson, Fletcher, Williamson, Twitty and Howard voted AYE.
NAY (0). Motion received nine (9) affirmative votes, (0) negative
votes. MOTION CARRIED .
ORDINANCE APPROVED, ADOPTED AND NUMBERED 1129 THIS THE 6TH DAY OF
JANUARY 2000.
Discussion ensued and it was requested that the Engineering
Department furnish a general area site map regarding rezoning
request forwarded to the City Counc il .
GENERAL : a. RESOLUTION 525 (#1-2000)
A RESOLUTION EXPRESSING THE WILLINGNESS OF THE CITY OF JACKSONVILLE
TO UTILIZE FEDERAL AID MONIES FOR THE HIGHWAY 161 SIDEWALK PROJECT;
AND , FOR OTHER PURPOSES.
Alderman Wilson moved, seconded by Alderman Williamson that
Resolution 525 be read . MOTION CARRIED. Whereupon City Attorney
Bamburg read the Resolution.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 6, 2000
7 :00 P .M. -7:43 P .M.
Alderman Ray moved, seconded by Alderman Smith to DISPENSE with the
reading of the Resolution 525 in its entirety. MOTION CARRIED .
Alderman Ray moved, seconded by Alderman Gentry that Resolution 525
be APPROVED .
Mayor Swaim related t hat Resolution 525 is a sidewalk project from
Trickey Lane to School Drive regarding regulations f r om t h e Highway
Department and ma t ching funds .
Director of Administration Murice Green related the Resolution is
a follow up t o a p r ior resolution approved by the Council r egarding
the use of Fed era l Fu n ds. He pointed out that the Resol ution
speci f i es p ercen t a ges f o r F ederal Sh are and City Match for t he west
side o f Highway 1 6 1 and that the projecte d completion date is in
t he year 2000.
Mayor Swaim re l a t ed that sidewal k s along a State Highway p r esents
different regul a t ory s i tuat i o n s , pointin g out requireme n ts f or
construction of a cover extending four to six feet u nder the
railroad overpass for safety purposes . It was noted that business
located near by would not present a problem regarding room for
s i dewal k p l acement which wi ll be raised and provide access control.
At this time MOTION CARRIED.
b. ORDINANCE 11 3 0 (#2-2000)
AN ORDINANCE AMENDING JACKSONVILLE MUNICIPAL CODE 12 .24, 17.24,
18.26, AND 18 .38; AND CREATING JACKSONVILLE MUNICIPAL CODE 12 .06 ;
DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES .
Alderma n Smith moved, seconded by Alderman Ge n try that Ordinance
1130 be placed on FIRST READING. ROLL CALL: Al dermen El l iott ,
Smith , Gentry, Ray, Wilson, Fletcher , Wi ll iamson, Tw i tty a n d Howard
voted AYE. NAY (0). Motion received nine (9) affirmative votes,
(0) negative votes . MOTION CARRIED. Whereupon, City Attorney
Bamburg read the Ordinance.
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CITY OF JAC KSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 6, 2 000
7:00 P.M. -7:43 P .M.
00022?
Alderman Ray moved , seconded by Alderman Gentry to DISPENSE with
the reading of Ordinance 1130 in its entirety . ROLL CALL:
Aldermen Elliott, Smith, Gentry , Ray, Wi l son, Fletcher , Williamson,
Twitty and Howard voted AYE. NAY (0). Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Wilson moved, seconded by Alderman Williamson to ACCEPT
Ordinance 1129 on FIRST READING .
In response to a question from Alderman Wilson, Mayor Swaim related
that in an oversight there are currently no requirements for
sidewa lks, addi ng that in 19 86 require ments for sidewa lks in
residential areas were removed.
Director of Administration Murice Gre en related that codes
per taining to s i dewalks were l ocated under at least three different
titles in the Jacksonvi lle Municipal Code , adding that this brings
all code requirements together under the Master Sidewalk Plan . He
stated that the re is a turn toward sidewalks in the community and
pointed out that federal f unding requires a Master Sidewalk Plan be
in place. He related that the Master Sidewalk Plan would also
restore code requirements in residential areas. He further related
that changes from t he Planning Commission inc l uded five f oot
sidewalks in residential areas be reduced to four foot residential
and the four foot buffer zone r equirement was changed to be
determined by the amou nt of right -of-way or other obstacles. He
r elated that the Plan provides fo r width, slop and construction
specifications of sidewalks r egarding ADA requirements. He poi n ted
out that several cities in Arkansas are currently being sued for
non -compliance , adding that anytime a sidewa l k is constructed it
can fall under h eavy scrutiny regarding ADA compl iance . He related
t hat efforts have been concent rated i n areas around schoo l s,
b usiness and resident i al areas, wh i ch is represented in t he Mas t er
Sidewalk Plan.
Discussion ensued and it was de t ermine d t h a t width for commerc i al
sidewalks was unint ent ionally left out in Sect i o n Two , paragraph E
of the street classifications but was i n t ended to reflect a
specification for five f o ot sidewalks. I t was not e d t hat zon ing
dictates the classificat ion o f stree ts. Other que s t i o ns a ro s e
regarding if placement of s idewalks in a cu ldesac s h o uld be
determined by number of houses . Mr. Green read from the l ast
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 6, 2000
7:00 P .M. -7 :43 P.M.
paragraph page three of the ordinance "Where conditions warrant,
the Jacksonville Planning Commission may grant variances to the
terms and conditions required in this Ordinance. It shall be the
responsib ili ty of the City Engineer to consider variances in
construction standards when requested and to make a determination
to allow or disallow where conditions warrant." He then stated that
he is not sure if it should be left unspecified. Discussion ensued
as to standards in place by other c iti es.
Alderman Fletcher questioned the construction recently of sidewalks
in culdesacs, adding that he felt sidewalks in a culdesac are an
undue burden .
Mayor Swaim cautioned exclusion of culdesacs without a limit
because of the possibility regarding long culdesacs. He pointed
out that the definition of local street on page eighteen could be
amended to additionally exclude culdesacs with less than twenty to
thirty lots or specifically state "no sidewalk is required 1n
cu ldesa cs with less than twenty lots."
Alderman Wilson concurred and cited examples such as Burgundy Court
with six houses which features a culdesac that he fee ls is very
functional. He stated that if sidewalks are excluded it pushes
children in those area to the street. He suggested passage of the
first reading regarding the Ordinance with additional input for the
next regularly scheduled City Council meeting . He warned of the
need to change the ordinance later if not carefully considered at
this time.
Alderman Fletcher raised questions regarding construction of
sidewalks by developers and at what stage of construction that is
to occur.
Director of Administration Murice Green related that there are
several different ways to accomplish the completion of sidewalks in
subdivisions, adding that the intent is that the owner/developer
will construct the sidewalk . Discussion ensued and it was related
that other than the developer being responsible for the placement
of sidewalks, issues of escrow have not been addressed.
It was requested that Mr . Green/Engineering research and address
options for sidewalk placement .
Mr. Green related that to his knowledge sidewalks are constructed
during the development and that if they become damaged from heavy
6
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 6, 2000
7:00 P.M . -7 :4 3 P.M .
0.0 0229
equipment during the development , the contractor is responsible for
rep airs. Mayor Swaim concurred, adding that there were attempts to
let contractors construct sidewalks in front of the h o use being
cons tructed which resulted in non-unifor m and varied sidewal k
appearance .
ROLL CALL: Aldermen Elliot t, Smith, Gentry , Ray , Wilson, Fletcher,
Williamson, Twitty and Howard voted AYE. NAY (0). Motion received
nine (9) affirmative votes, (0) negative votes. MOTION CARRIED .
It was the consensus of the City Counc il to pos tpone complete
passage until the next regularly scheduled City Counc il meeting.
APPOINTMENTS:
BOARD OF ADJUSTMENT
Alderman Elliott moved, seconded by Alderman Wilson to approve the
appointment of Mr. Mark Perry to fill the unexpired term of Mr.
B .J. Boroughs to expire 2/5/2002. MOTION CARRIED.
PLANNING COMMISSION
Alderman Smith moved, seconded by Alderman Gentry to approve the
appointment of Dean Wilburn to the Planning Commission for a term
to expire 01/01/2004 and the re-appointment of Mr. Bobby Lester to
his first full term and Mr. Bill Corroum to a second term to expire
01/01/2004. MOTION CARRIED.
ANNOUNCEMENTS :
Mayor Swaim reminded Counci l members t hat anyone planning t o a ttend
t he NLC mee ting of March lO th 2000 , please confi rm with Bertha
Tipton.
WATER RA TES
Mayor Swaim r e lated that t h e L ittle Roc k Water Commi ss i on a nd t h e
L ittle Rock Board have resc inded the Water Rate Increase Ordinance
a nd have ag r eed to l ower from 1.7 mill ion to Three Hundred Thousand
the estimated increase to North Little Rock . He added , howeve r,
that it is not a p erma n e nt agreement and pointed out t hat in t h e
o rigina l proposal there was a two-stage r a te increase of 38% in the
first year with an addition al percentage raise in the second year .
He stated that t he agreeme nt so far i s to delay implementat ion of
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000230
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 6, 2000
7:00 P .M. -7:43 P .M.
the 1.7 million dol lar increase for one -year, adding t hat it will
be nine Hun dred Thousand f or that year. He stated that if
agreement is not reached in the twelve month period , the n the
Little Rock Wa t er Comm ission will re commend again that it go to
the 1.7 mill ion plus the planned percentage increase f o r the
second pha se . He r elated that the proposal is at the di scussion
stage f o r 12 mo nths , providing a time frame to wo r k out arguments
on both sides.
He stated t hat Jacksonville has worked closely with North Li ttle
Rock who has a 22% in c reas e unrelated to the proposed increase
from Little Rock. He s aid that the North Little Roc k Water
Commis sion has not made any r ecommendation yet regarding what
they feel will be t he rate inc reas e f o r Jacks o nville . He
pro jected February or Ma rch b efo re Jacksonville will know all the
details of how much it will cost l oca l res idents. He r elated
that Jacksonvi lle h as requested con s iderat i on regarding t he 50%
ma rk up and the North Little Rock Mayor has committed t o at leas t
a lessor rate to b e a pprove d by the i r Wate r Commission and City
Coun ci l.
He stated t h a t water rates are a major issue and pointed out that
J acksonv ille has compa rabl y low wa te r rates Statewi de. He spoke
regarding t h e study to set aside land at Camp Rob in son to build a
reservior and t r eatment plant that can provide water for a ll
f ac ilities north of t h e river including as far as BeeBe if they
choose to part i cipate . He related that such a project would be
very expensive and long term, but is being discussed as a
possibility .
He stated that meanwhi l e effo r ts are continued and Mr. Harvey of
the Litt l e Rock Water Department h as b een very responsive t o
q uestions from Jacksonville . He p ointed o ut that Jacksonvil le
h as not b een exc luded , a l though it is does not hold t h e primary
fiduciary relationship with Litt l e Rock regarding the di r ect
purchase of water. He stated that Jacksonville 's fi duciary
relationship is with North L i t tle Rock since we buy wa t er
directly from the m. He added that in tu rn Jackson ville se l ls
that water to the City of Cabot a nd two water users assoc iations.
He s t ated that f uture growth i n Central Arkansas depends on a
substantial 50 -yea r wa ter supp l y as soon as possible .
8
BID NliMBER: JAX-018
Fuel Grinder Parts
CITY OF JACKSONVILLE
BID TABULATION SHEET
DEPT.: Street DATE.:ll /4/99 TIME: 11:30
Plan A Fuel
Harvester
UNIT I I UNIT
OPENED BY: Pu
TABULATED BY: CJB~ '0)
UNIT UNIT = IAMOUNTI = !AMOUNT UNIT ITEM
NO. I QTY. I DESCRlPTION PRICE IAMOUNTI PRICE IAMOUNTI PRICE IAMOUNTI PRICE IAMOUNTI PRICE AMOUNT
1. I 40 Hammers 23. Bl ,040 I 23.I11,04C
2. I 40 Bushing 4. 3( 5161 7.7 93(
3. I 40 Rods 41.~ 1,9921 55.51 2,661
TOTAL PRICE: k:;:~t:~:~~d 13 , 54 ~:~:~:~:~:;:;:;:~~;:~1 4 , 6 3 4 b:;:~:~:~:~:;:~~ (tt;:;:;:;::3 I:~:~:~:;:~:~:;:~:~: I :~:~:~:~:~;~:~:~:~: EEH
TERMS:! 1% 10 Net3a None
RECOMMENDED BIDDER: I Plan A
0
0
0
N w
~
WA L -MART OPENING
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 6, 2000
7 :00 P.M . -7 :43 P.M .
000232
Mayor Swa i m related that the City is addressing the caution
lights near the school and has checked with Temp le regarding
progress on the video camera system scheduled for completion by
the grand opening .
ADJOURNMENT :
Mayor Swaim , without obj ection,
approximately 7:43 p .m.
Respectfully ,
Susan L. IYavi t t '
City Clerk-Treasurer
9
adjourned the meeting at
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
JANUARY 20 ,2000 7 :00P.M.
1. OPENING PRAYER:
2 . ROLL CALL:
3 . PRESENTATION OF
MINUTES:
4 . APPROVAL AND/OR
CORRECTION OF MINUTES :
5. CONSENT AGENDA:
(Fire Department)
(Police Department)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT
11 . PARKS & REC DEPT :
12. PLANNING COMMISSION :
Regular City Council Meeting
January 6, 1999
Regular City Council Meeting
December 16, 1999
Regular Monthly Report/December
Fire Chief John Vanderhoof
Regular Monthly Report/December
Police Chief La rry Hibbs
13. GENERAL: a. Annual Water Department Report
p resented by Ken Anderson
14. APPOINTMENTS :
15. ANNOUNCEMENTS:
ADJOURNMENT
b. Annual Sewer Department Report
presented by Thea Hughes
c . STATE OF THE CITY
d . ORDINANCE 1130 (#2-2000)
Master Sidewa l k Plan (second reading)
e . RESOLUTION 526 (#2-2000)
Industrial Bonds/Conestoga Wood Pro d ucts
f . ORDINANCE 1131 (#3-2000)
Franchise Fee Redu ction /GTE
·.0 '0 0234
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 20, 2000
7 :0 0 P.M. -8:10P .M .
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the City of Jacks onville, Arkansas met in
Regular Session on January 20, 2000 at the regular meeting place of
the Council. Alderman Howard delivered the invocation after which
Mayor Swaim led the standing audience in the 11 Pl edge of Allegiance 11
to the flag .
ROLL CALL : Aldermen: Elliott , Smith, Lewis, Gentry, Ray , Wilson,
Williamson , and Howard answered ROLL CALL. Mayor Swaim also
answered ROLL CALL declaring a quorum . Alderman Fletcher arrived at
approximately 7:15p.m. PRESENT nine (9), ABSENT (1).
Others present for the meeting were: City Attorney Robert E.
Bamburg, Deputy City Clerk Melanie Green, Director of
Administration Murice Green, Human Resource Director Dennis Foor,
Finance Director Paul Mushrush, City Engineer Duane Reel, CDBG
Director Frank Rowland, Purchasing Agent C. J. Brown, Parks and
Recreation Director George Biggs, Police Chief Hibbs, Fire Chief
Vanderh oof , Wastewater Chairman J oan Zumwalt, Wastewater Manager
Thea Hughes , Water Chairman Thad Gray, Water Manager Mr. Ken
Anderson, Mr. Terry Sansing, Mrs. Judy Swaim, Mrs . DeDe Hibbs, Mrs.
Edith Smith, Mrs. Addie Gibson, Justice of the Peace Mr . Dennis
Sobba, Mr. Bob Stroud, Mr. Tommy Dupree, Leade r Reporter Rob Cox ,
Democrat-Gazette Reporter Larry Au l t and interested citizens.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minut es of the Regu l ar City Council
Meeting of January 6, 2000 for approva l and/or correction at the
next Regular City Counc il Meet i ng.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Elliott that the minutes
of the Regular City Council Meeting of 16 December 1999 be
APPROVED. MOTION CARRIED.
CONSENT AGENDA:
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Wilson moved, seconded by Alderman Gentry to APPROVE the
Report for December of the Jacksonville Fire Department which
reflects a fire loss of $5 ,050.00 and a Savings Total of
$118,500.00. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Gentry,
Ray, Wilson, Williamson, and Howard voted AYE. NAY (0). MOTION
CARRIED.
1
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 20 , 20 00
7:00 P.M. -8:10 P.M.
REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alder.man Wilson moved, seconded by Alderman Gentry that the Regular
Monthly Report for December of the Jacksonville Police Department
be APPROVED. Said report reflects; Report Sales $355.00 making
TOTAL COLLECTIONS: Not Listed . ASSESSED : Not Listed . ROLL CALL:
Aldermen : Elliott , Smith , Lewis, Gentry, Ray, Wilson, Williamson ,
and Howard voted AYE. NAY (0). MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT :
WATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT :
STREET DEPARTMENT :
PARKS & RECREATION DEPARTMENT :
PLANNING COMMISSION :
GENERAL: a. ANNUAL WATER DEPARTMENT REPORT BY MR. KEN AND ERSON
Mr . Ken Anderson presented h i ghlights of the improvements made by
the Wa t e r Department in 1 999. (a copy is o n f ile in the off i ce of
City Clerk) He related that Water Works has completed the year
unde r budget wi thout having to raise water rates. He pointed out
that the record high was 9.1 million gallons in one day and t otal
produ ction for the year was 2 bill i on gallons a 1.5% decrease with
daily average f l ow of 5 .5 million gallons. He then stated that the
water loss was 7.9% of t otal production compared to 7.5% in 1998.
He stated t h at one of the major projects completed was the
installation of 8,275 l inear feet of 10 and 6 inch water mains
starting at Trickey Lane to Cloverdale Road and ending at Homer
Adkins School. He related that total installed pipe for the year
was 22,292 line ar f ee t .
He re l ated that currently work is being conducted on a rate study
to determine the revenues needed to maintain the water system,
cap ital improvements and off -set the North Littl e Rock rate
increase . He said that 1.1 billion gallons of water was purchased
from North Little Rock last year making f or an average of 55% of
tot al p r o duct i on.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 20, 2000
7:00 P.M. -8:10 P.M.
He related tha t North Little Rock Water Comm is sion h as approved an
ordinance that would g radually equalize rates over a three -year
period between inside and outside city customers , inc ludi ng bulk-
rate us e rs. This ordinance will serv e to increas e the spirit of
cooperation in developing a futu r e water sour ce for all centra l
Arkansas water systems or those n o rth of the river .
In response t o a query f rom Alderman Smith , Mr. Anderson r elated
that Jacksonvi lle is involve d with North Little Rock in trying to
locate a new water source.
The Council compl imented the repo r t and thanked Mr . Anderson and
Thad Gray regarding their work in the Little Rock rate i n c rease
issue.
b . ANNUAL WASTEWATER DEPAR TME NT REP OR T BY THEA HUGES
Wastewater Cha irman Ms . Joan Zumwalt i ntroduced Ms . Thea Hughes as
the new Wastewater Utility Manager. She explained that she has
been with the Department for ten years and has already proven to be
a real asset to t h e Department. She related that Ms . Hu ghes wi ll
be giving the highlights of the re port and asked that t echn ical
question be dire c ted f o r Ms . Hughes or Mr. La rry Gattis t he
cons ulting engineer for Wastewater planned expans i o n a n d
r ehab i l itation .
Ms . Hughe s stated that she is hono red t o be chosen as Genera l
Manage r. She t hen said that t h e focus f or 1999 has been the
rehabil i ta tion of sewer lines and e xpansion of the treatment plant .
She exp lained that they are under an EPA administrat i ve orde r,
which includes s ignificant repa irs to the c ollection system in
o rder to e limi nate inflow, overflow and infiltration . She related
t h at fol l owi ng they would co ndu c t post rehab flow monit oring and
then co nstruct relief sewers if necessary.
Sh e re l ated efforts are to complete t h e expansion of the Johnson
Plant a n d c l ose the West Plant . She stated that the Treatment
Plant expansion has been in progress fo r a year and is scheduled to
be comp leted in November 2000 , adding that once completed t he West
P lant wi ll c l ose . She said that the water from the West Pl a n h as
been d i verted to the Johnson Plant since May of 1998 except in
cases of extreme l y heavy rainfall. She stated that in 1 999 very
little flow was discharged from the West Plan with five consecutive
months of zero flow .
3
000~3?
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 20, 2000
7:00 P.M . -8 :10 P.M.
She related that flow was 56 .9% for the entire year which was a
reduction from last year. She stated that the rehabi l itation of the
col l ection system is 69% complete with a January 1, 2002 deadline.
She stated that once complete flow monitoring will follow. She
stated that after flow monito ring and cons truction of relief sewers
wil l continue up til 2004 . She related that flow monitoring has
s tarted in the f irst two completed basins and flow data will be
ava ilable Ju l y l 5 t to make a determination regarding those basins .
She related that contractors are currently performing work with
some of the lines in those two sub-sys tems and bids will open
tomorrow f or the remaining systems and sub -systems. She stated
that in 1999, they accepted 5 ,419 feet of new sewer main in the
Pa r k View Subdivision and Goshen Street. She then related that the
laboratory inspected all the City industrial user grease traps
ma intenance of non-permitted and permitted industries. She
reported that all permitted industrial users had compl i ed with
their discharge permits resulting in no violations. She then
related that the treatment plant has just seen its fourth
consecut ive year with no v i o l ations and no vio l ations r egarding
so l id waste inspec tions .
She th en related that on the employee side there were twelve
employees to receive or upgraded their wastewater operator license ;
two received sol id waste license and two comme r cial drivers
license . She comp limented the employees for the amount of training
adding that there jobs involve many techn i cal aspects . She offered
the written report which contains more detailed information wi t h
charts and grafts to show permit compliance .
Mayor Swaim pointed out that in the plans for rehabilitation of the
plant comes because of cells being used up for the sludge , adding
that there is a proposal to start a composting process .
Ms . Hu ghes re l ated that the Wastewater Department has plans to
compost rather than the monofil, adding that the planned expansion
will allow for a compost pad and required equipment. She related
that the yard waste collected by the City will be mixed with the
sludge to make a class A composite that can be used on lawns and
gardens. She stated that it is hoped to make that product
available to the public .
In response to a question posed by Alderman Ray, she related that
currently there is one operator with a c las s four license and two
more are ready to test .
4
000238
CITY OF J ACK S ONVILLE
REGULAR CITY COUNCIL MEETING
J ANUARY 20 I 2 0 00
7 :00 P.M . -8 :1 0 P .M .
The Council congratulated Ms. Hughes on her appointment and
commended work from the Department .
DEVIATION IN AGENDA:
d . ORDINANCE 1130 (#2-2000)
AN ORDINANCE AMENDING JACKSONVILLE MUNICIPAL CODE SS 12 .2 4, 17.24 ,
18 .26 ; CREATING JACKSONVILLE MUNICIPAL CODE S 12 .06 ; DECLARING AN
EMERGENCY ; AND, FOR OTHER PURPOSES .
Mayor Swaim noted that t he Ordinance is on second reading, adding
that Mr . Green will provide additional information.
Mr. Green presented information regarding sidewalks specifically on
culdesac streets. He stated that Sherwood Class VI for multi-
family requires both sides five -feet wide with a five -foot buffer
and that other local street including culdesac streets is one -side
five -feet wi de with a five -foot buffer to be cons t ructed by the
developer . He said that Sherwood had one test program allowing
builders to construct the sidewalk but were not happy with the
results. He related that variances are approved by the City
Engineer a nd Mayor for reason that t h ey cannot conform . He then
re lated that remaining streets requires sidewalks on both sides
five -feet wide with a buffer zone from two to six feet passed in
1999 .
He said that the City of Little Rock requires sidewalks on one side
four-foot wide with a five -foot buffer on their Class VI
residential streets to be constructed by the de ve loper and did not
recommend builders. He added that on what they te rm a minor
residential street (a loop street of less than 1500 feet and less
than 35 l ots) they do not require a sidewa l k . He stated that
varianc es are approved by th e director of pub lic works and the
Planning Commission, adding that all other stree ts in the City of
L i ttle Rock requires both sides five-foot wide with a five -foot
buffer .
He related that North Li t tle Rock requires a ll streets both sides
including culdesac streets five feet wide .
He related that Maumelle Class VI multi -family residential requires
both sides four -feet wide adjacent to the property line and singl e -
family detached requires o n e side four feet wide . He said that
5
CITY OF JACKSONVI LLE
RE GULAR CI TY COUNC I L MEETING
JANUARY 2 0 , 2000
7:00 P .M. -8:10 P .M.
they have path systems termed "internalized pedestrian circulation
systems" in the form of paved pathways which may be substitut ed for
sidewalks along streets upon request and a pproval by the Planning
Commission . He n oted that the City P l anners of Maumelle encourage
f i v e feet sidewalks to the Pl anning Co mm iss ion and deve l opers .
He said t hat Cabot residential multi -family requires both sides
four -feet wide and residential single-family is one side, adding
that Cabot does not require sidewalks on culdesac streets or short
loop streets . He stated that the developer and the builder
co l lab orate to construct the sidewalk. He noted that the ordinance
r e quires a four -f oot sidewa l k on all other streets , however, they
recently received a grant that makes the requirement of five -foot
sidewalks.
He re l ated that Conway does not have a Master Sidewalk Plan now but
is working on one and it wi l l be presented at the next Conway City
Council meeting . He state d that recommendation from the Council
going f orward was for s i dewalks on a ll areas but at the present
t i me the Council is not going to requi re sidewalks in residential
areas , however , City planners are recommending sidewalks .
He then related that in 1963 , Jacksonville requi red sidewalks of 48
inches wide in areas required to have sidewalks; then i n 1964, a
subdivision ordi nance called "a blue line requirement", defined
wh ether they a r e required . In 1969 , Jacksonville had a zoning
ordi nance , which d i d not address s i dewalks and zoning said no
sidewalks required on local streets. He stated t hat in 1977 it was
changed to streets serving 30 or more lots required a sidewa l k on
one s i de , less than 29 did not require a sidewalk. He stated that
in 1980 , a Master Street Plan came out which r equired reside nti a l
sidewalks on one side and t h en in 1986 it was deleted again .
Al d erman Elliott stated that it is a good ordinance other t han
sidewalks on culdesac streets with l ess than 20 houses.
Alderman Wilson stated concerns regarding enforcement if other
cities do not enforce it creates a compe titive development
disadvantage if it dr i ves up deve lopme nt cos t in re l ationsh ip to
areas around us. He then stated that he is i n favor of sidewalks on
culd esac streets .
6
000~40
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 2 0, 2000
7 :00 P.M . -8 :10 P .M.
Alderman Howard pointed out examples where he feels short culdesac
streets with s i dewalks wo r k well.
Alderman Wil son moved , s econded by Alderman Ray that Ordinance 1 130
be p l aced on SECOND READING. RO LL CALL: Alderme n Elliott , Smit h,
Lew i s , Gentry , Ray , Wi l son , Fl etch er , Wi lliamson , and Howard voted
AYE . NAY (0). Motion received nine (9) affirmative votes, (0)
negative votes. MOTION CARRIED . Whereupon , Ci ty Attorney Bamburg
read t h e Ordi nance.
Alderman Wilson moved, seconded by Alderman Gentry to ACCEPT
Ordinance 1 130 on SECOND READING. ROLL CALL: Aldermen E l liott ,
Sm i th , Lewis , Gentry , Ray , Wilson , Fletcher , Williamson , and Howard
voted AYE . NAY (0). Motion received nine (9) affirmative votes,
(0) negative votes. MOTION CARRIED.
Alderman Sm i th moved , seconded by Alderma n Gentry to fu rther
suspend the r ule s and place Ordina n ce 11 30 on THIRD AND FINAL
READING .
Mr. T ommy Dupr ee a J acksonv ille develope r stated that he wanted to
point out t hat s idewa l ks increase lot cost by as much as $500 .00
and voiced concerns regarding development trends in 1990 and 1991 .
He re l ated a drop in census which is evi dent when you ar.e not
replacing u ni ts i n you r community . He stated that Jacksonville
developers h ave not been compet i tive and are stil l not competit i ve
with neighboring cities. He suggested that t he Ordinance be tabled
or not passed . He said that if Jacksonville were bui lding 380 new
single family homes it might be more competitive , adding that it is
not in a compet i t i ve pos i t i on at this t i me wi th single family
development .
Alderman F l etcher moved to amend Ordinance 11 30 and City Attorn e y
Bamburg po i n t ed out that the motion o n t h e floor for vote is to
place Ordina n ce 11 30 on third and fi n al r eading .
At this time ROLL CALL on third and final reading. Aldermen
Elliott , Smith , Lewis , Gentry , Ray , Wilson , Fletcher , Williamson ,
and Howard voted AYE . NAY (0). Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED .
Alderman Fletcher moved, seconded by Alderman Gentry to amend
Ordinance 1130 to exclude any culdesac street less than 20 houses.
7
~000241.
Discuss i on ensued as to the placement
other areas were developed without
responded that it is because of
requirement and regulations.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 2 0, 2000
7 :00 P.M. -8:10 P .M.
of sidewalks in area s while
sidewalks and Mr. Dupree
the different changes in
Mayor Swaim related that the City is spending ove r $125 ,000 .00 a
year to fill in gaps where sidewalks were not requi red or
constructed.
Alderman Ray commented that sidewalk construction is in demand by
the citizens and pointed out that the Sunnyside Addition has
sidewalks.
City Attorney Bamburg pointed out that the ame ndment would be
addressed in Section F JMC 12.06.060.
ROLL CALL on motion to amend: Aldermen Elliott , Smith , Lewis ,
Gentry , Fl etcher , and Williamson voted AYE . Aldermen Ray , Wilson,
and Howard voted NAY. Motion received six (6) affir.mative votes,
three (3) negative votes . MOTION CARRIED.
Alde rman Lewis moved , seconded by Alderman Gentry to APPROVE AND
ADOPT Ordinance 1130 as amended . ROLL CALL : Aldermen Elliott,
Smith, Lewis , Gentry , Ray , Wilson, Fletcher, Williamson, and Howard
voted AYE. NAY (0). Motion received nine (9) affir.mative votes,
(0) negative votes . MOTION CARRIED .
ORDINANCE APPROVED, ADOPTED AND NUMBERED 1130 THIS THE 20TH DAY OF
JANUARY 2000.
e . RESOLUTION 526 (#2-2000)
A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK OF THE CITY OF
JACKSONVILLE, TO EXECUTE CERTAIN AGREEMENTS REGARDING THE
REFINANCING OF CONESTOGA WOOD SPECIALTIES PRIMARY MORTGAGE ; AND,
FOR OTHER PURPOSES .
Mayor Swaim related that Reso lution 526 concerns an Act 9
Industrial Bond issue with Conestoga Wood Specialties recommended
in review by City Attorney Bamburg.
City Attorney Bamburg related that Conestoga is restructuring and
refinancing on debt obligation regarding the local facility and are
8
000242
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 20 I 2000
7:00 P .M. -8 :10 P .M.
required by Act 9 to have City Council approval because t he City
has a lease ho l d interest i n t h e property . He stated t h at the
financing company is askin g that we subrogate ourselves to them.
Alderman Smith moved, seconded by Alderman Gentry that Resolution
526 be read . MOTION CARRIED. Whereupon City Attor ney Bamburg read
the Resolution.
Alderman Ray moved, seconded by Alderman Smith to DISPENSE with the
reading of the Resolution 526 in its entirety . MOTION CARRIED.
Alderman Gentry moved, seconded by Alderman Ray that Resolution 526
be APPROVED . MOTION CARRIED.
f. ORDINANCE 1131 (#3-2000)
AN ORDINANCE AMENDING ORDINANCE NOS . 892, 865, 845, 805, 759, AND
727; AMENDING FRANCHISE FEES PAID BY GENERAL TELEPHONE TO THE CITY
OF JACKSONVILLE; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Mayor Swaim related a reduction of 3.25% in telephone cost , adding
that it could be a significant reduction . He related that Alltel
was assessed 4 .25% as the maximum a llowed by l aw presently while
GTE was grandfathered i n at a higher assessed maximum rate. He
related t h at for compet i t i ve purposes GTE is be re -assessed at the
same rate as Alltel . He related that the City will lose $171 ,000
in franchise revenue, bu t added that he is comfortable that a
revenue loss i ssue can be resolved .
Alderman Elliott moved, seconded by Alderman Smith that Ordinance
1131 be placed on FIRST READING . ROLL CALL : Aldermen E l liott ,
Smith , Lewis , Gentry , Ray , Wilson , Fletcher , Wil l iamson, and Howard
voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0)
negative votes. MOTION CARRIED. Whereupon , City Attorney Bambu r g
read the Ordinance .
Alde r man Ray moved , seconded by Alderman Gentry to dispense with
the reading of Ordinance 1131 in its entirety. ROLL CALL: Aldermen
E lliott, Smith, L ewis , Gentry , Ray , Wilson , Fletch er , Wil l iamson ,
and Howard voted AYE . NAY (0). Motion received nine (9) affirmative
votes, (0) negative votes. MOTION CARRIED.
9
000243
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 20, 2000
7:00 P .M. -8 :10 P .M.
Alderman Gentry moved , seconded by Alderman Ray to ACCEPTED
Ordi n ance 1 13 1 o n FIRST READING. ROLL CALL : Aldermen E ll iott,
Smi th, Lewis, Gentry, Ray , Wilson , Fletcher , Wil l iamson , and Howa rd
vot ed AYE . NAY (0). Motion received nine (9) affirmative votes ,
(0) negative votes. MOTION CARRIED .
Alderman Smith moved, seconded by Alderman Gentry to suspend the
rules and p l ace Ordinance 1131 on SECOND READING. ROLL CA LL:
Aldermen Elliott , Smith , Lewis, Gentry , Ray, Wilson, Fletcher ,
Wi lliamson , and Howard voted AYE. NAY (0). Motion received nine
(9) affirmative votes, (0) negative votes. MOTION CARRIED.
Al derman Gentry moved , seconded by Alderman Ray to further suspend
the rules and place Ordinance 11 31 on THIRD AND FINAL READING. ROLL
CALL on motion to amend : Aldermen Elliott , Smith, Lewis, Gentry ,
F letcher , and Wil li amson voted AYE . Aldermen Ray , Wilson , and
Howard voted NAY (0). Motion received six (6) affirmative votes,
three (3) negative votes. MOTION CARRIED.
Alderman Lewis moved, seconded by Alderman Gentry to APPROVE AND
ADOPT Ordinance 1131. ROLL CALL: Aldermen E l liott , Smith , Lewis,
Gentry , Ray , Wilson, Fletcher , Williamson, and Howard voted AYE.
NAY (0). Motion received nine (9) affirmative votes, (0) negative
votes . MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Smith, that the EMERGENCY
CLAUSE be approved and adopted. ROLL CALL : Alderman Elliott ,
Smith, Lewi s, Gentry, Ray, Wilson, Fletcher , Williamson , and Howard
voted AYE . NAY (0). Motion received nine (9) affirmative votes,
(0) negative votes. MOTION CARRIED .
ORDINANCE APPROVED, ADOPTED AND NUMBERED 1131 THIS THE 20TH DAY OF
JANUARY 2000 .
RESUME AGENDA:
c. STATE OF THE CITY PRESENTED BY MAYOR SWAIM
Mayor Swaim highl ighted progress through leadership efforts grouped
with citizen participation. He expressed enthusiasm from our youn g
citizens at Murrell Taylor Elementary regarding future visions for
the City of Jacksonville including suggestions o f a museum and
col l ege . He related the tremendous time and effort spent during the
past 13 years regarding Vertac , infrastructure , bui l dings ,
10
000244
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 2 0 I 2000
7 :00 P .M. - 8 :10 P.M .
equipment, and upgrading , modernization of street and drainage
while dedicating time to proactive visionary planning . He expressed
appreciation to Little Rock Air Force Base for the i r conf i den ce in
Jacksonville and related a high level of assurance that the Base
will mainta i n a v i ab l e mission i n Jac k sonvi lle . He thanked
employees for their dedication to job and commun i ty and related
that the first stage of sa l ary study recommendations has been
implemented . He related the generosity of Waste Management, Inc.
and (POPS) People Or ganized for Public Schools regarding the
scholarship program stating that to date 37 $1 ,000.00 scholarshi ps
have been awarded. He pointed out an increase of $20 million for
building permits issued and spoke of the poss i bi l ity of a n nexation
for the City . He touched other major issues such as reasonable
water rates for the cit izens of Jacksonville and spoke of the
commitment to work di l igently to provide regional awareness of
other issues . He stated that City financia l soundness would allow
the continued services offered wi t hout reduction or interruption.
He related opportunity through a generous donation of a local bank
to relocate the chamber facil ity and provide improved faci l ities
for the Municipal Courts. He stated that the City's greatest asset
remains its peop l e , hardworking emp l oyees , dedicated e l ected
officials , and committed citizens adding that he is honored to be
al l owed to serve as mayor . He r ec i ted the fo llowing poem :
THE WRECKERS
I watched them tearing a building down ,
A gang of men in the middle of town.
With a ho -heave -ho and a lusty yell,
They swung a ball and a building fell.
I asked the foreman , "Are these men skilled ,
As those you 'd hire if you had to build?"
He gave a laugh and sa i d , "No indeed -
Just common labor i s al l I need!"
"I can easily wreck i n a day or two
What builders have taken a year to do."
And I asked myself as I went my way ,
Which of these roles have I tried to play?
Am I a builder who works with care ,
Living my l i fe by the r ule and square?
Am I shaping my deeds by a well -made plan ,
Always doing the best I can?
Or am I a wrecker who walks the town ,
Conten t with the labor of tearing down?
(Anonymous)
11
•'
t . "• ,.
; j
OOOZ45 CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 20, 2000
7:0 0 P.M. -8 :1 0 P.M.
He con cluded in saying that t h e honored position of l eadership
carries r e sponsibilities to do the best we can -organizing , and
planni ng f or opportunities afforded us and hopefully looking back
as builders of a strong spirit and better community for all to
enjoy .
APPOINTMENTS :
ANNOUNCEMENTS:
Mr . Dennis Sobb a related that March 16th census forms will be
mailed , he encouraged forms be completed and returned . He related
ongo i ng efforts by the Census Bureau to get a completed count .
He then related efforts in open i ng a branch tax collector office in
wi t h t he Revenue Department i n Jacksonville.
Mayor Swaim thanked Mr . Sobba as an act i ve member of the quorum
court. He t hen related that Dennis Foo r and Annabelle Davis are
curre n t l y working on t he Censu s 2000 for the City. He related t he
importance of being counted i n the Census . He estimated that with
a full count Jacksonville could be higher than 30,800 . He relat ed
that stati stically on l y 65% nationwide completed and returned
Census forms.
Alderman Smith complimented the State of the City Report, adding
that he believes the City continues to excel in spite of the
i ncreased cost of services . He attributed the Mayor , emp l oyees and
a good City budget for those achievements a nd Alderman El l iott
concurred .
ADJOURNMENT
Mayor Swaim wi thout objection
approximately 8:0 6 p .m.
Respectfully,
~~~~~ Susan L . 1tt
City Clerk-Treasurer
12
adjourned the meeting at
City Council Of Jacksonville, Arkansas 000001.
AGENDA
Regular City Council Meeting
FEBRUARY 3 , 2000 7:00 P.M.
1. OPENING PRAYER:
2 . ROLL CALL:
3 . PRESENTATION OF
MINUTES:
4 . APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
(CDBG)
6. WATER DEPARTMENT:
7 . WASTEWATER DEPARTMENT:
8 . FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10 . STREET DEPARTMENT
11 . PARKS & REC DEPT:
12. PLANNING COMMISSION:
13. GENERAL:
14. APPOINTMENTS:
15. ANNOUNCEMENTS:
ADJOURNMENT
a .
b.
c.
d.
Regular City Council Meeting
January 20, 2000
Regular City Council Meeting
January 6, 2000
Regular Monthly Report/December
Director Frank Rowland
PRESENTATION : Martin Street Pool
by Marcia Dornblaser
PRESENTATION: Coach of the Year
1999 by Chai rman Fortenbury and
George Biggs
Request to Accept Bid : V e rt ical
Wheelchair Lift
Request to Accept Bid: Lawncare
ORO . 1132 (#4-2000) Reclassifying
Property 1412 S~anphill Road
RESOLUTION 527 (#3-2000)
Authorizi ng Mayor and City Clerk
to Sign for Transfer of Rea l Property
(Mayor Swaim )
OBGOD2 r-
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEE TING
FEBRUARY 3, 20 0 0
7:00 P.M_ - 8 :46 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville , Arkansas met in
Regular Session on February 3 , 2000 at the regular meeting place of
the Council. Boy Scouts Walter Walker and Nicholas Scottesing from
Troop 1028 led the standing audience in the "Pledge of Al l egiance"
to the flag after which Alderman Lew i s delivered the invocation.
ROLL CALL: Aldermen : Elliott , Smith , Lewis , Gentry , Ray , Wilson,
F l e t che r, Williamson , and Howard were recorded as present . Mayor
Swaim also answered ROLL CALL declaring a quorum . PRESENT nine (9),
ABSENT (1).
Others present for the meeting were: City Attorney Robert E.
Bamburg , Deputy City Clerk Melanie Green, Human Resource Director
Dennis Foo r, F i nance Director Paul Mushrush , City Engineer Duane
Reel , CDBG Director Frank Rowland , Parks and Recreation Director
Geo r ge Biggs , Parks and Recreation Chairman John Fortenbury , Pol i ce
Chief Hi bbs , Fire Chief Vanderhoof , Mr . Terry Sansing , Mrs. Judy
Swaim , Mrs. DeDe Hibbs , Mrs. Li ndy Lewis , Mrs . Edith Smith , Justice
of the Peace Mr. Dennis Sobba , Park and Recreation Commiss i oners
Greg Bollen and Marcia Dornblas e r , Aquatics Instruct or Diane
Novotny , Parks and Recreation Marketing & Public Relations Director
Annabelle Davis , Parks and Recreation Adminis t ration Manager Patt y
Walker , Leader Reporter Rob Cox , Democrat -Gazette Repo r ter Larry
Ault and i nt e rested citizens .
PRESENTATION OF MINUTES:
Mayo r Swaim presented the mi nutes of the Regular City Council
Meeting of Janu ary 20 , 2000 for approval and/or correction at the
next Regular City Council Meeting .
APPROVAL AND/OR CORRECTION OF MINUTES :
Alderman Smith moved, seconded by Alderman Elliott that the minutes
of the Regular City Council Meeting of 6 January 2000 be APPROVED.
MOTION CARRIED .
CONSENT AGENDA:
REGULAR MONTHLY REPORT/CDBG
Alderman Elliott moved, seconded by Alderman Gentry that the
Regular Monthly Report for December 1999, of the Community
Development Department be approved. Said report reflects:
1
.,_ .
·ouOOD3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 3, 2000
7:00 P .M. - 8 :4 6 P.M.
PROGRAM INQUIRIES: DECEMBER
Rehab .......................................... 4
Hom e ............................................ 2
CDBG ........................................... 3
Sewer ........................................... 1
HAG ............................................. 0
Home Buying ..................................... 6
HOMEBUYER ASSISTANCE GRANT (HAG)
Applications ................................... o
Approved ....................................... o
Processed & Closed ............................. 0
HOUSING REHAB APPLICATIONS
Loan Applications
Grant Applications
.............................. 1
0
JOBS COMPLETED
HOME Funded Rehabs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
CD BG Grant Rehabs .............................. 0
CDBG Emergency Grants .......................... 1
CDBG Sewer Grants .............................. 0
City Sewer Loans ............................... 1
CDBG Handicap .................................. 0
Warranty Repairs ............................... 1
Total ........................................... 4
HOME BLDG/BUYING/RECONSTRUCTION SALES
Single family h ous ing construction starts ...... 0
Homes built o r re-constructed/completed ........ 0
Construction Sales ............................. 0
Mortgage Loan app li cations ..................... 2
Pending financing .............................. 3
Approved Mortgage loans ........................ 0
JBIP ACTIVITY
Students enrol led in current classes ........... 0
Number of sessio ns held ........................ 0
Corresponde n ce to new business ................. 1 5
Applications taken ............................. 2
Promotional p r es entatio n s ...................... 4
Visits/Consultations with student s ............. 3
2
YR-TO-DATE
24
2 1
26
20
11
29
15
15
15
11
13
6
8
10
8
4
2
5
43
3
3
1
1 1
n/a
1
26
42
38
37
24
42
·000004
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 3, 2000
7:00 P.M. -8:46 P.M .
Student Grant/Loans ............................ 1
Graduates ...................................... 0
Graduate busines s starts ....................... 0
PUBLIC IMPROVEMENTS
3
23
6
A pre -construction conference was held for the Sage Street project
with L asiter.
ROLL CALL : Aldermen :
Williamson, Fletcher,
CARRIED.
WATER DEPARTMENT :
WASTEWATER DEPARTMENT :
WATER DEPARTMENT :
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
Elliott, Smith, Lewis, Gentry, Ray, Wilson,
and Howard voted AYE, NAY ( 0) . MOTION
PARKS & RECREATION DEPARTMENT :
DEVIATION IN AGENDA :
b. PRESENTATION Coach of the Ye a r 1 999
Chairman John F ortenbury and Parks and Recreation Dir ec t or George
Biggs recognized 1999 Coaches of the Yea r regarding vari ous yout h
organ izations .
Brian Washington
Guy Ashenberger
Blake Woodson
Carl Moragne
Footbal l Association
Baseball Associat i on
S oocer
Youth Soccer
Mayor Swa i m exp ressed appreciation and noted that the City owes a
great debt of gra t itude for their volunteerism.
RESUME AGENDA:
a. PRESENTATION Mart in Street Pool
Mayor Swa im r elat ed that a comm i ttee was formed t o address the
difficulty of maintaining the Ma rt in Street Center poo l and has
recommendations to offer the Council.
Parks and Recreation Commissioner Mr . Greg Bollen provided Counc il
a fact sheet outlining repair cost rain ing from $3 ,500 .00 to
$14 ,000 .00 eve r y year regarding mainly the fiberglass lining. He
related that for a pool of its size it is loosing twice the amount
3
oooens -
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 3 , 2 000
7 :00 P .M. -8 :4 6 P .M.
of water al l owable . He stated that because of the consistent
nature of repairs a committee began looking at recommendation from
professionals. He related that one option is to maintain the pool
as is , add i ng that while this option will save money the down side
is that the pool is thirty years old and may have further problems .
He r elated that fourteen years ago the pool was renovated and has
had con tinued to have core problems and that there is concern that
further renovation could prove that the core may need to be redone.
He said that the rough estimate of $40 ,000.00 would only maintain
status quo and that a total renovati on of the pool would cost
approximately $800, 000. 00 which would bring the pool up to ADA
codes. He then related problems with the bathhouse that was not
included i n the project report , but will need t o be replaced soon.
He stated that the total $800,00.00 renov a tion could still have
future problems , adding that the Larkin Company considered this
option to be one of poor i nvestment .
He said that that the second option is to totally re -do the pool ,
which would cost up to 2 .5 million f o r a water theme park . He
stat ed that while it is a large amount of money , long term it might
be wise for the City to consider different options regarding a
water theme park. He presented Council with two option sketches
from just renovation of the pool with only a four -foot maximum
depth in the pool or a one-pool water theme park utilizing slides
and diving board. He related that several cities are looking into
this type of water development . He stated that the advantage is
that it is user friendly for the family with focus on the chi ldre n.
He mention this to be a n ew trend being offered to families, adding
that the r esponse to this type of facility has been incredible. He
stated that this type of facility attracts users from neighboring
cities .
The third option presented to Council featured a two-pool water
theme park, which was favored by the Committee . He stated that the
cost i s not any greater than the othe r water theme park with on ly
one pool , adding that this option allows you to separate the
shallow pool with water activity for younger children and a d eeper
pool for lap swimming and diving boards. He stated that the
Committee feels t h ere needs to be a decision regarding the future
of the pool . He said that the option is to move forward or remain
the same , adding that it would leave Council with the
responsibility to locate funds for such an expansion.
4
0000'06
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 3, 2000
7:00 P.M. - 8 :4 6 P .M.
In response to a question from Alderman Wilson , Mr . Bollen related
that te chnology in pool construction has greatly impr oved.
Alderman F letcher suggested that an information campa ign be offered
to the community to bui l d interest in support for fundi ng . He
voiced support f or a fami l y unit focus for Jacksonville mentioning
the recent recommendations regarding sidewalks . He suggested the
poss ibility of a hamburger tax such as other c i ties, adding that h e
felt the repairs have been "good money after bad" and now needs to
be addressed. He related that it becomes a part of tourism, adding
that he was a l so in support of l ocat ing Wild River Country in
Jacksonville years before. He reiterated that a campaign informing
the public and receiving feedback regarding funding should be
forthcoming .
Alderman Wi lson raised questions regarding soil conditions for
rebuilding t he pool, which could not be addressed by the Larkin
Company until t hey could examine the core of the existing facility .
Mr. Bollen elaborated that there are unknowns as to what is under
the base of the pool, which is part of the reason the Larkin
Company is n ot leaning toward a total renovation of the existinq
pool . He reminded Council o f t he conditions surrounding the amoun1:
of water loss regarding the pool presently.
Parks and Recreation Chairman John Fortenbury stated that the pool
has remained filled to help stop the de -lamination and that the
poo l will be uncovered in late Feb ruary. He said that there would
undoubtedl y be necessary repairs to the pool .
Mr . Bollen concurred and stated that he is sure that the filtratio~
system wi ll have to be replaced regarding compl i ance and that a new
filtration system will need to be added to the small pool. He said
that given these needs it becomes a better time to think about
mov ing forward with future plans.
In response to a question from Alderman Ray , Mr. Bollen related
that const ruction could begin at the end of August and could be
completed by the re-opening of the pool for summer . He did me ntion
that unforeseen repairs to the existing pool could delay the
opening .
5
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 3 , 2000
7 :00 P .M. - 8 :46 P .M.
Discussion ensued and Justice of the Peace Dennis Sobba offered the
suggestion of grants . Mayor Swaim noted that the last significant
grant received by the City was to construct the Babe Ruth field in
Dupree Pa rk . It was further noted that the construction of a water
t heme park would require the relocat i o n of the sand vo lleybal l
court and one o f t he picnic areas , h owever , parking would be
adequate .
Alderman Smith con cu rred that he felt annual repairs would be
evide n t and that he would l ike to see a move in the direction of
of f ering a f ac ility that Jacksonvi lle can be proud of . He
suppo r ted the suggestion of offering i nformation to the publ i c for
feedback and stated that he f e lt the drawings are i nnovative .
Mayor Swaim sugge s te d that the committee begin work regarding
public information and i nter est f o r fi nanc ing . He stated con ce r ns
that a prepared food tax , based on previous numbers, might n ot be
enough income to reti re a 2 .5 million-dollar bond i ssue .
Alderman Wilson proposed t hat thre e or f ou r Counc il memb ers work
with the committee to e xpl o r e finan c ing options for offer to the
public . He then s ugg es ted further work regarding figures and
p ossible soil samples .
May or Sw a im noted that Alde rmen Gent r y and Wi lliamson currently
serve f r om Council for the Parks and Recreation Commission.
Alderme n Sm ith and Wil son volunteered t o work with the committee.
Alderman Elliott expressed a ppreciation to the comm i ttee was and
Mayo r Swaim concurred r elating that cap i tal project o f this
magnitude general l y take years depending on public interest.
c . Reques t t o accept bid for a Ve rt ical Wheelchair Lift at the
American Legion Baseball Fi eld
May or Swa i m related that it is an ADA requirement , adding that the
ballfield was constructed a ft er the regul at ion wa s passed.
Alderman Wilson moved, seconded by Alderman Ray to accept the bid
from Accessibility Specialties in the amount of $16,141.61 as
budgeted funds. MOTION CARRIED.
6
OOOOfl8
PLANNING COMMISSION:
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 3, 2000
7:00 P.M . - 8 :46P .M.
ORDINANCE 1132 (#4-2000)
AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE,
ARKANSAS (GENERAL LOCATION: 1412 STANPHILL ROAD, JACKSONVILLE
ARKANSAS): AMENDING ORDINANCE NOS. 213 AND 238 AND THE LAND USE~·
OF THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES.
Alderman Gentry moved, seconded by Alderman Smith that Ordi nance
1132 be placed on FIRST READING. ROLL CALL : Aldermen Elliott ,
Smith, Lewis, Gentry , Ray , Wilson , Fletcher , Williamson, and Howard
voted AYE . NAY (0). Motion received nine (9) affirmative votes,
(0) negative votes. MOTION CARRIED . Whereupon , City Attorney
Bamburg read the Ordinance .
Alderman Ray moved , seconded by Alderman Smith to dispense with the
reading of Ordinance 1132 i n its entirety. ROLL CALL: Al dermen
El liott, Smith, Lew is, Gentry , Ray , Wilson, Fletcher , Williamson,
and Howard voted AYE . NAY (0). Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Gentry to suspend the
rules and place Ordinance 11 32 on SECOND READING .
Discussion ensued and it was determined to be a small piece o~
pro perty l ess than one a cre adjacent to R-4 o n two sides.
ROLL CALL : Aldermen Elliott , Smith , Lewis , Gentry , Ray ,
F l etcher, Williamson , and Howard voted AYE . NAY ( 0) .
received nine (9) affirmative votes, (0) negative votes.
CARRIED .
Wi l son,
Motion
MOTION
Alderman Fletcher moved , seconded by Alderman Gentry to further
suspend the rules and place Ordinance 1132 on THIRD AND FINAL
READING. ROLL CALL: Aldermen Elliott , Smith , Lewis , Gentry, Ray,
Wilson , Fle t cher , Williamson , and Howard voted AYE. NAY (0).
Motion received nine (9) affirmative votes, (0) negative votes .
MOTION CARRIED .
Alderman Smith moved ,
ADOPT Ord i nance 1132
Smith, Lew i s , Gentry ,
voted AYE. NAY (0).
(0) negative votes .
seconded by Alderman Gentry to APPROVE AND
as amended. ROLL CA LL: Aldermen Ell i ott ,
Ray , Wilson, Fletcher , Williamson , and Howard
Motion received nine (9) affirmative votes,
MOTION CARRIED .
7
CITY OF JACKSONVILLE
REGULAR CITY COUNC IL MEETING
FEBRUARY 3, 2000
7 :00 P .M. - 8 :46 P .M.
ORDINANCE APPROVED, ADOPTED AND NUMBERED 1132 THIS THE 3 rd DAY OF
FEBRUARY 2000 .
GENERAL : RESOLUTION 527 (#3-2000)
A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK OF THE CITY OF
JACKSONVILLE TO EXECUTE ANY AND ALL NECESSARY DOCUMENTS FOR THE
TRANSFER OF REAL PROPERTY ON BEHALF OF THE COMMUNITY DEVELOPMENT
DEPARTMENT ; AND, FOR OTHER PURPOSES.
Mayor Swaim related the constructing of new homes and re-
constructing of homes through the community development b l ock grant
program and the home program . He related that Mr . Rowland has done
that and the City h ad i ts first closure this week. He pointed out
that it was required that specific authorization from the Council
for t h e City Cl erk and the Mayor to sign for transfer be inc l uded .
Alderman Smith moved, seconded
Resolution 527. MOTION CARRIED .
read the Resolution .
by Alderman Elliott to read
Whereupon City Attorney Bamburg
Alderman Lewis moved, seconded by Alderman Gentry to Approve
Resolution 527 as presented .
Mayor Swaim commended Community Development for its hard work and
success in the first newly constructed home . He related that the
home appraised for $65 ,000 .00 and enable a couple to afford a home
they might n ot h ave been ab l e to otherwise.
At this time, MOTION CARRIED.
ADDITION TO AGENDA :
Alderman Elliott moved, seconded by Alderman Smith to suspend the
rules and place the bid for Parks and Recreation regarding Lawncare
on the agenda. MOTION CARRIED.
Discussion ensued and it was noted that while the bid i s more
expensive t h en the one last year , Mr. Bi ggs pointed out that th i s
is due in part to the addition of the festiva l and soccer complex
area which is 20 acres and calls for six applications annu al l y for
weed control and fertilization and the planing of rye g r ass in
October for use in Feb r uary/March .
8
000010
CITY OF J AC KSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 3 I 2 00 0
7 :00 P.M. -8 :4 6 P .M .
Alderman Ray moved , seconded by Alderman Gentry to approve t he b id
from Extreme Green in t h e amount of $15,900.00 with funds t o b e
d rawn from budgeted funds . MOT I ON CARRIED.
APPOINTMENTS :
ANNOUNCEMENTS : TAX COLLECTOR for the City of Jacksonvil l e
Justice of the Peace Dennis Sobba related that the Levy branch tax
collector of fice will be relocated to the Jacksonville Revenue
Office and should be opening approximately 15 March 2000 .
He related for a nyone inte res ted that the present County Treasurer
has decided not to run in the upcoming election .
Mayor Swaim expressed his thanks to City Employees f o r their work
during the recent snowy weather , he stated that t here were several
departments t hat worked twelve -hour shifts during that time through
the night. He related t hat t he road grader , a tractor with blades
and two sand/ salt trucks were used and related that there were
compliments regardi ng the street clearance.
Human Resource Director Dennis Foor announ ced that the Census Van
will be in Jacksonville on the 17th with fou r displays, and a grant
is prov ide for "Power 92" radio station from 1 :00 to 4 :00 p.m . at
the Community Center on behalf of the Census . He then related thai:
there wi l l be a Complete Count Committee meeting Tuesday Februarv th -8 at 7:00 p .m . relating to the scheduling of vo l unteers and an
update on a grant to comm em ora te April 1st Census day.
ADJOURNMENT :
Mayor Swaim without objection
approximately 8:06p .m.
Respectful l y,
~~\\.~ san~tt
City Clerk-Treasurer
9
adjourned the meeting at
~
~
0
0
0
0
(
BID NUMBER: JAX-023
VERTICAL WHEELCHAIR LIFT
ITEMi
NO.I QTY.
l.
DESCRIPTION
VERTICAL WHEELCHAIR LIFT
WITH PLEXIGLASS DOME &
VENTILATION SYSTEM
CITY OF JACKSOtMLLE
BID TABUlATION SHEET
DEPT.: PARKS DATE: 1/14/00 TIME: 10:45
~ OPENED BY: CJB • f
TABUlATED BY: SD C\1
Accessib ili~y
SnE>cialties
UNIT I I UNIT I I UNIT I I UNIT I I UNIT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE I AMOUNT = IAMOOOTI ~!AMOUNT
16,1411.61
TOTAL PRICE: b~:~:~::;~;~;~;~~ 16, 141 ~~~~~~~~:~~~~? \~=~~=~=~=m~=~ ~~~t~~~i:~:~:I} ~:~:~~:~:~:~:I~: ~=~=~=~=~=m~==~ ~;fj:~:~:~;~:
TERMS:
RECOMMENDED BIDDER:
***ONLY RECEIVED ONE BID
(
City Council Of Jacksonville, Arkansas
f)OOP>·1?
.... • .. "~. '1. • '\ •• -J
AGENDA
Regular City Council Meeting
FEBRUARY 17,2000 7:00P .M.
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5 . CONSENT AGENDA:
(Police Department)
(Fire Department)
(Animal Control)
(CDBG)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT
11. PARKS & REC DEPT:
12. PLANNING COMMISSION:
13. GENERAL: a.
b .
c .
14. APPOINTMENTS:
15. ANNOUNCEMENTS:
Regular City Council Meeting
February 3 , 2000
Regular City Council Meeting
January 20, 2000
Regular Monthly ReporUJanuary
Police Chief Hibbs
Regular Monthly ReporUJanuary
Fire Chief Vanderhoof
Regular Monthly ReporUJanuary
Director of Administration M. Green
Regular Monthly ReporUJanuary
Director Frank Rowland
REQUEST TO ACCEPT BID:
Roll-In Blast Freezer
(Mayor Swaim)
ORO. 1133 (#5 2000)
Amending Ord. 120 regarding
Solicitors, Peddlers and Itinerant
Merchants. (Mayor Swaim)
(avail. at meeting)
Q & A Draft Policy Manual
(Mayor Swaim)
City Hall Will be Closed Monday
February 21st for President's Day
CITY OF JACKSONVILLE
REGULAR CI TY COUNCIL MEETING
FEBRUARY 17, 2000
7:00 P.M. -8:10 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The Ci ty Council of the City of Jacksonville , Arkansa s met in
Regular Session on Febr u ary 1 7 , 2000 at the regular me eting place
of the Co unc il. Alderman Howard delivered the invocation after
which Mayor Swaim l ed the standing audi ence in the "Pledge of
Allegiance" to t he flag.
ROLL CALL: Aldermen: Elliott, Smith, Gentry, Wilson, Fletcher,
Williamson, Twitty and Howard answered ROLL CALL. Mayor Swaim also
answered ROLL CALL declaring a quorum. Alderman Lewis arrived at
approximately 7:02p.m. PRESENT nine (9), ABSENT (1).
Oth ers present for the mee t ing were: Ci ty Attorney Robert E.
Bamburg, Deputy City Clerk Melanie Green , Director of
Admi n is trati on Murice Green, Human Res ource Di rector Dennis Foor,
City Engineer Duane Reel , Replacing City Engineer Gary Buzbee, CDBG
Director Frank Row l and, Pur chasing Agent C. J. Brown, Parks a nd
Recreation Director George Biggs , P arks and Recreation Public
Re l at ions Dire ctor Annabelle Davis, Parks and Recreat ion
Admi nistrat i on Manager Patty Walker, Police Chief Hibbs, F ire Chief
Vanderhoo f, Deputy of Public Works Jimmy Oa kley, Mrs . Judy Swaim,
Mr s. DeDe Hibbs, Mrs. Edith Sm i th, Mr. Terry Sansing, Park and
Recre at i on Commissioner Marcia Do r nblaser , Ms . Tammy Fletcher, Mr .
Harold Crook, Mrs . Addie Gi bson, Mr . Tommy Dupree, Justice of the
Peace Mr. Dennis Sobba, Leader Reporter Rick Kron , Dem ocrat/Gazette
Reporter Larry Ault, a nd interested citizens .
PRESENTATION OF MINUTES :
Mayor Swaim presented the minutes of the Regular City Counci l
Meeting o f F ebruary 3, 2000 f or approva l and/or correction at the
next Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Wilson moved, seconded by Alder.man Gentry that the minutes
of the Regular City Council Meeting of 2 December 1999 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA :
REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Smith moved, seconded by Alderman Elliott that the Regular
Monthly Report for January of the Jacksonville Police Department be
APPROVED. Said report reflects; Total Value of reported stolen
Property $2 5, 589. 00, Total value of Recovered Stolen Property
$8,882.00, and Total Report Sales $204 .00 .
1
000014
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 17, 2000
7:00 P.M . -8:10 P.M .
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
A~der.man Smith moved, seconded by Alderman Elliott to APPROVE the
Report for January of the Jacksonville Fire Department, which
reflects a fire loss of $164,610.00, and a Savings Total of
$168,500.00.
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Smith moved, seconded by Alderman Elliott to APPROVE the
monthly Animal Control Report for January 2000 .
Report reflects the following:
REVENUES ................................................ $ 498.00
CONTRIBUTIONS ................................. $ . 00
ADOPTIONS/FINES ........................... $ • 00
TOTAL ......................................................... $ 498.00
REGULAR MONTHLY REPORT/COMMUNITY DEVELOPMENT
Alderman Smith moved, seconded by Alderman Elliott that the
Regular Monthly Report for January 2000, of the Community
Development Department be approved. Said report reflects:
PROGRAM INQUIRIES: DECEMBER
Rehab .......................................... 3
YR-TO-DATJ!:
3
Home ............................................ 2
CDBG ........................................... 0
Sewer ........................................... 2
HAG ............................................. 0
Home Buying ..................................•.. 8
HOMEBUYER ASSISTANCE GRANT (HAG)
Applicati o ns ................................... 0
Approved ....................................... 0
Processed & Closed ............................. 0
HOUSING REHAB APPLICATIONS
Loan Applications (HOME) ........................ 1
Grant Applications (CDBG) ....................... 0
JOBS COMPLETED
HOME Funded Rehabs ............................. 0
CDBG Grant Rehabs .............................. 0
CDBG Emergency Grants .......................... 1
2
2
0
0
0
8
0
0
0
1
0
0
0
1
OC001.5
CI TY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 17, 2000
7 :0 0 P.M. -8:10 P.M.
CDBG Sewer Grants .............................. 1
City Sewe r Loans ............................... 1
CDBG Ha ndi cap .................................. 0
Warranty Repairs ............................... 0
Total ...........................................
HOME BLDG/BUYING/RECONSTRUCTION SALES
App lica tio ns received ......................... . 5
Sing l e family h ousi n g construction starts ..... . 0
Homes built or re -constructed/completed ....... . 2
Mortgage Lo a n applicat ions pending financing 4
Approved Mortgage l oans for Const . Sales ...... . 1
JBIP ACTIVITY
Students enrolled in c urrent classes .......... . 18
Number of sess i ons held ....................... . 6
Correspondence t o new busine ss ................ . 0
App l ications taken ............................ . 18
Promotional presentations ..................... . 7
Visits/Consultations with stu dents ............ . 7
Student Gran t/Loans ........................... . 0
Graduates ..................................... . 0
Graduate bus iness starts ...................... . 0
PUBLIC IMPROVEMENTS
Co nstruction s t arted on the Sage S treet p roj e ct .
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Gentry,
Fletcher, Williamson, Twi t ty and Howard voted AYE. NAY 0 .
CARRIED.
WATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & RECREATION DEPARTMENT:
PLANNING COMMISSION:
1
1
0
0
4
5
0
2
4
1
18
6
0
18
7
7
0
0
0
Wilson,
MOTION
GENERAL: a. Request to Accept bid for Roll-in Blast Freezer
Mayor Swaim related that the Eld erly Activity Center participates
in the meals on wheels program, adding that the meals must be
frozen within a certain time to b e approved b y the Health
De partment.
3
00001.6
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 17, 2000
7:00 P.M. -8:10 P.M.
He related that funds will be drawn from set aside funds regardin9
the original bond issue to construct the building. He stated that
those funds have been maintained for items at the Center. He
re l ated tha t a kitchen remodel wil l be proposed at a later date,
which will eliminate that fund.
Alderman Wilson moved , seconded by Alderman Williamson to Accept:
the low bid from AIMCO Wholesale in the amount of $11,924.18. ROLl,
CALL: Aldermen: Elliott, Smith, Lewis, Gentry, Wilson, Fletcher,
Williamson, Twitty and Howard voted AYE. NAY 0. MOTION CARRIED .
b. Discussion of Ordinance 1 1 33 {#5-2000)
Ma yor Swaim relat ed that the City Attorney has
exist ing Or dinance and is requesting d irection
amendment.
reviewed the
for Ordinance
Ci ty Att o rney Bamburg related that the itinerate merchants and
privi l ege tax ord inance is in need of revision. He said that:
currently temporary solicitors are registered and permitted for onE=
week at no c harge . He relat ed that there have b een comp l aints to
Code Enforcement, the Chamber of Commerce and the Police Department
regarding solicitation o utside the hours allowe d under t he c u rrent
Ordinance, which is 6:00 a.m. to 6 :00 p .m. He pointed out that
sol icitors may be in direct competition with local business that
pay a privile ge tax fee . He related that other citi es charge a f ee
which varies for a temporary sol i citors permi t f or varied times. He
furthe r related t hat some cities do no t a llow soli citors OY-"
itinerate merchant activity and which is enforced by t he Police
Department. He r elated that Sherwood provides a list to registered
solicitors, which carries a fine of $25 .00 if any home on the list
is s olicited. He stated that North Li ttl e Rock charges $25.00 f or
a permit in a time range depending o n the type of solicitat ion . He
questioned if the solici tor should be placed on equal foot ing with
bus ines s owne rs in town wh o pay an annual privilege tax. H(:=
related t hat t h e o t her issue to be addressed in the ordinance is
the marked difference i n how cities h andle t heir pri v il ege taxes .
He relat e d that while this is not a signifi cant financ i al gain for
c ities it is a means of tracking business located within the City .
He related that the current business groupi ngs were created in the
60 's and need to b e updated . He stated that Litt le Rock sets
groupings by category that primarily follows the ir zon ing
class i ficat ions , and that their fee structure is rated by tha·t
category such as manufacturing, industry, retail, quiet bus ines s,
etc . He stated that North Li ttle Rock is similar to Little Rock
without it being tied specifically to zoning. They h ave business
c l assifications regarding size such as large merchants and smaller
4
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 17 , 2000
7:00 P.M. -8 :10 P.M.
00001.7
merchants . He stated t h at the professional service category is
divided into sub-categories depending on the nature of the
business. He c ited for example CPAs and Attorn eys are grouped into
a category while medical is another.
Mayor Swaim invited Chi ef Hibbs for comment.
Ch i ef Hibbs related that they have received complaints from l ocal
business regardi ng merchants who sell from parking lots , which is
currently against the ordinance and he requested that it remain
against the law on behalf of l ocal business. He related difficulty
with door to door vendors regardi ng the painting of house numbers
on curbs . He stated that these vendors have represented themse l ves
to be operating on behalf of the City, which is mis-leading for the
citizens.
Mayor Swaim pointed out that these vendors inform citizens that if
they a re not notified that the resident d oes not want the service
they will paint the numbers and then charge for later collection.
In response to a quest i on from Al derman Smith, City Attorney
Bamburg related that most cities begin sol icitation at 8 :00 a .m.
In response to a question from Alderman Wilson, City Attorney
Bamburg related that solicitors sell everything from magazine
subscri pt i ons to meats, fruits , b ooks and street corner merchants
sell a var i ety of merchandise . He related that during the summer
t here are many veget able and f rui t ven dors by the roadside . He then
pointed o ut that other c i ties have provisions for exempt i on
regarding school groups, religious, political, or non-profit
organizations
Discussion ensued and Mayor Swaim related that Code En forcement has
r eque s t ed a r equirement for a tax I.D . number .
Mayor Swaim related an incident involving a lawsuit aga inst the
City regarding the solici tation of funds by religious organizations
that sued and were then allowed to resume so licitation because of
their religious non-profit affiliation . He related that this is not
the s ame a s door to door solicitation invit i ng people to attend
church but was a so licitation for funds. He reque sted further input
for the Ordinance .
Discussion ensued a nd Mayor Swaim discouraged school children
solic iting for their school without parental supervision because of
safety issues .
5
000018
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 17, 2000
7:00 P .M. -8:10 P.M.
Alderman Wilson commented that his understanding is that the only
solicitation that might be missed in the community is the fresh
vegetabl es and fruit vendors.
Discussion ensued regarding the local farmers market held last yea1~
and the permission requirement from property owners for a
vegetable/fruit vendor to sell from the roadside.
Community Development Director Frank Rowland related that vendors
for the Farmers Market were r egistered but not charged a fee t o
participate. He related that the farmers market in Little Rock
charged a $125.00 fee which priced the small f armer out, leavinq
only big growers who shipped produce from another state to sal e.
He related that the Jacksonville farmers market had permission frorn
the property owners o f the Knights shopping center and arranged
efforts so as not to conflict with other busine ss. He stated that
Knights grocery was not opposed to the farmers market. He said he
felt the farmers market should be allowed during the summer monthB
if st r u ctured with adherence to property rights and registration
controls. He related that the farmers market began a t 6:00 a .m .
every Saturday from J une to September.
Alderman Gentry stated that he is not opposed to vendors who sell
i terns other than produce if t hey are charged a fee, respect
property owners and are legal .
Alderman Wilson stated that he is not in support of vendors on Mai n
Street selling T-shirts and similar merchandise.
Alderman Williamson concurred, stating that local business of fers
the same merchandise and t hat the City does not benefit in sales
tax revenue from roadside vendors. He further stated t hat he is not
in favor of those vendors even i f a permit f ee is co l lect ed.
Alderman Wilson and other Alderman raised concerns from a:n
appearance standpoint, mentioning the vendor at the corner of Main
and James Street. Other discussi on ensued and i t was the general
consensus that vegetable/fruit v endo rs be allowed a certain area
for setup.
Alderman Fletcher expr essed support o f local business and conce rn
for betterment of the downtown area and the number of empty
buildings.
6
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 17, 2000
7:00 P.M. -8:10 P.M .
Mayor Swaim related that the Chamber o f Commerc e works v ery hard
promoting new business in town and is a focus for the new b usiness
incubator program. He stated that at least six gra duates have
o pened busines ses i n some o f the vacant bui ldings . He related that
part of the d owntown area problem is a destination location , adding
that Kn ights g ro cery is the l a rges t r etail er of the area . He
re l ated that the Downtown Organization is working o n sblutions,
adding that ther e is a real need to promot e Jacksonville as a good
pl ac e to come for shopping and other r easons .
Alderman Wilson requested a l ist of solici tors fo r review .
Mayor Swaim related difficulty regarding solicitors who object t o
regi stering at City Hall and othe r con ce r ns were voiced regarding
solicitors who do not obtain a pe rmit before they begi n .
Ci t y Attorney Bamburg related that when solicitors are cited into
court they p l ead not guilty and are sche duled for court but leave
the State and do not make their court appearance and that a fai l ure
to appear warrant is onl y effect i ve within the State . He related
that on those occasions when they do appear it t urns out to be a
local col lege student that was not informed by the company of any
permit requirements before soliciting .
Mayor Swaim related t hat the amendment ordinance requires extensive
consideration, asking t he Council for sugges tions regarding moving
forwar d.
I t was t he consensus of the Council to r eview the s olicitation list
for further recommendat i on to the City Attorney at the next
regularly schedul ed City Council meeting .
c. POLICY MANUAL UPDATE
I n response t o a question from Alderman Wi l son, Mayor Swaim rel ated
that in obse r vation , there are cases of sick leave abuse and
changes were discussed r egarding t he notif ication of sick leave . He
stated t ha t af ter t wo days of sick leave the employee is required
to presen t a doctor 's note for the third day of absence. He stated
that the policy might be too lenient, but added that there have
been suspensions regarding abuse of sick l eave . He further related
that the City h as a very liberal sick leave p o li cy that allows
empl oyees to accumulate 720 hrs . of s i ck leave at 20 d ays annual ly .
He then rel ated that there are standard procedures to monitor sick
leave suc h as an employee who i s hab itual ly absent on Monday or
Fri day or days before or a f ter a holiday. He cited probl ems with
employees who were absen t the day af t er payday, adding that for a
period of time that department 's payday was pos t poned by one day.
7
0000~0
CITY OF JACKSONV ILLE
REGULAR CITY COUNC I L ME E TING
FE BRUARY 17, 2000
7:00 P.M. -8:10 P.M.
Alderman Wi lson quest i oned the option of paid time off. He
explained that an employee builds time and if unused it can be
taken in pay or used for illness. He related that sometimes an
employee regards their sick leave as part of their annual leave,
adding that sick leave is not designed for that .
Mayor Swaim related that the City policy enforces sick time as
being strictly for an employee only. He stated that he was unaware
of any municipality that gives sick and annual leave combined,
adding that part of the reason i s that uniformed departments have
specif i c vacation requ i rements by State statute . He related that
over the years those policies have been adopted for non -uniform
departments as well.
Human Resource Director Dennis Foor stated that the City iEl
extremely benevolent regarding sick leav e, adding that
comparatively, other than uniform which is by statute , we far
exceed the normal requirement. He related that most give twelve
days annually. He related that a Montana municipali ty has t he
policy that if an employee does not use their s ick leave then they
can earn a maximum of three or four extra days of vacation in lieu
of sick time.
Alderman Wilson offered that there are plans for paid unused sick
or ann ual leave which is an incentive for emp loyees to stay on the
job more.
Mayor Swaim related that a program of that type was offered in the
past and it was found that the same employees who abused sick leave
did so anyway. He stated that it rewarded those who came to work
and did not use sick leave . He related that the program was tried
for two years and was not successful at the time.
Mayor Swaim stated that there is much stronger controls regardinq
si ck leave t han before and there has been less abuse o f sick leave
than in the past . He also cautioned that the intent i s not to
encourage employees to report to work who are sick and spread
illness in the office.
Alderman F l etcher suggested that a program which pays for sick time
in smaller increments such as per pay period might be more
successful. He explained that sometimes it is hard to determine
that far in the future but two weeks at a time is more conceivable ,
adding that the program might pay for itself.
8
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 17, 2000
7:00 P .M. -8:10 P .M.
0000.~1.
Mayor Swaim related that it would need to be assessed and explained
that normally, other than Police and Fire, personnel are not
b rought in to fill absent slots thus there is not a case of double
pay . He then related that in the cases of overtime it could be
easy to measure.
Mr. Foor added that he felt there to be a good handle o n the abuse
of sick leave which is monitored each pay period wi th print o uts
that determine exactly what employee is taking off and when. He
stated that there is some abuse but there will always be some,
adding that progress has been made.
Mayor Swaim briefly covered the areas o f change including the
Family Medical Leave Act directed by stat ute and the drug free work
place policy.
Alderman Howard offered the policy he was familiar with at the Post
Office, saying that their policy is the same as the City in that on
the third day of illness you must bring in a doctor's note. He
then added that if it is decided that an employee is using too much
sick leave then they are placed o n restrictive sick leave which
requires a d octor's note every time an employee is absent on sick
leave. He also related that left o ver sick leave is added to the
employee's retirement.
Mayor Swaim related that a s i milar policy could be considered such
as an emp l oyee be required to bring in a doctor's note after one
day of si c k l eave. He then stated that he did not want anyone to
misunderstand, s tating that the City d oes n ot have ramped misuse of
sick leave . He said that the majority of employees follow the rules
and procedures but wi th 250 emp l oyees plus part time employees
there will always be some misuse . He stated that regarding
c o nversion of sick leave, State statute allows Police and Fire to
convert 60 days to pay and was adopted many years ago for non -
uniformed employees .
Alderman Wilson suggested that Council be given an opportunity to
l ook more close l y at the annual and sick leave issues for the next
meeting and then consider the ordinance at the meeting f o llowing.
Mayor Swaim related that additional information will be available
at the next regularly scheduled City Counc i l meeting.
APPOINTMENTS:
9
ANNOUNCEMENTS :
CITY OF J ACKSONV I LLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 17 , 2000
7 :0 0 P .M. -8 :10 P.M.
Mr. Dennis Sobba updated the Council regarding the "Nora Harris
l aws uit" aga i nst Pulaski County which has been sent back to the
Circuit Courts f r om the State Supreme Court . It was noted that the
lawsuit deal s wi t h t h e 1 996 property r eappraisal. He stated that
it c o u ld be v e ry cost ly to t he County a n d School Districts . He
sai d that the County is sett i ng aside funds in the event i t goee;
through .
Mayor Swa i m relat ed that the City o f Jacksonville as a municipalitjr
does not access any real or personal property taxes for operation .
He related that it will , however, affect individuals. He stated
t h at the Po lic e and Fire have a one -mi l l assessment that might a l so
b e affected. He stated that it may cause persona l taxes to
f l uctuate.
Discussion ensued as to the bas i s of the l awsui t regarding how thE=
reassessment was conducted .
ANNUAL ROAST AT THE SENIOR CI TIZEN CENTER
Alderma n Howard r eminded t hat the Annual Roast will be held in one
we e k at the Seni or Citizen Center in honor of Bobby Les t er .
Tickets are st i l l available.
Duane Ree l introduced newly hired City Engineer Gary Buzbee and
Murice Green i n t r oduced newly hire d Systems Administrator James
Spakes .
May o r Swai m anno unced that Ci ty Hall wi ll b e closed Monday February
21st for Pres i den ts Day.
TRAFFIC/JAMES STREET BRIDGE
Discussion ensued as to traffic considerations for the James Street
Brid ge and the po s sibility of a turn l ane for northbound traffic
ont o John Harden .
Mayor Swaim related that af t er measurements, a proposal was made to
the Highway Department that was rejected . He said that the Highway
dep artmen t de t ermined that there was not enough width for a turn
lane .
Mayor Swaim related that he has observed the traf fi c congestion a t
different time s i n the evening following close of the work day and
ha s noted that t he most congested traffic i s at the exit r amp of
Vandenberg regarding the two lights on either side o f Vandenberg .
He related that synchronization of the lights is being solv ed .
10
CITY OF JACKSONV ILLE
REGULAR CITY COUNCI L MEETING
FEBRUARY 17, 2000
7:00 P.M. -8:10 P.M .
Di scussion ensued and it was determined that most of the congest ed
is a result of traffic moving toward Northeastern, Northwood Acres,
and Foxwood.
Mayor Swaim related that the Highway Department offered a long time
ago to build an exi t ramp past Vandenberg fo r $420,000 .00 , adding
that at the time the City did not have the funds . He commented
that the price would probably be double now given the amount of
time that has passed since their offer .
It was remarked that the new Wa l -Mart Supercenter has generated
less traffic than original ly thought.
Concerns were mentioned again regarding the James Street Bridge and
Mayor Swaim related that options could be considered but also
mentioned that changes in the al l ocation of Highway funds will
l imit some possibilities. He related that unless it is a regional
arterial netwo rk street, cities wil l not be able to use the TIP
funds . He stated that since Highway funds have been changed,
Jacksonville will onl y be able to use its allocated funds of
$89, 000.00 annually. In comparison a nd overall / Mayor Swa i m
complimented the traffic situation for the City of Jacksonville .
Alderman Howard submitted Marshall Road for the li st of street
striping for the following year.
ADJOURNMENT:
Mayor Swa i m1 without objection /
approximately 7 :43 p.m .
Respectfully ,
Susan L. D~
City Clerk-Treasurer
11
adjourned t he meeting a t
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City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
1. OPENING PRAYER:
2 . ROLL CALL:
3. PRESENTATION OF
MINUTES:
4 . APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
6. WATER DEPARTMENT:
MARCH 2, 2000 7:00P.M.
Regular City Council Meeting
February 17, 2000
Regular City Council Meeting
February 3, 2000
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT
11. PARKS & REC DEPT:
12. PLANNING COMMISSION:
13. GENERAL:
14. APPOINTMENTS :
15. ANNOUNCEMENTS:
ADJOURNMENT
a.
Ordinance 1134 (6-2000)
Reclassifying property at
1200 Lemac Drive R-3 to R-4
(Mayor Swaim)
Discussion: Personnel Policy
Manual Update (Mayor Swaim)
b. Discussion: Ordinance 1133 (5-2000).
Itinerant Merchants and Solicitors
(Mayor Swaim)
c. Resolution 528 (4-2000)
Authorizing purchase of a 70 Acre
addition to Dupree Park
(Mayor Swaim)
d. Resolution 52 9 (5-2000)
Authorization to use Federal
Enhancement Mon ies
(Mayor Swaim)
oooozs
OOOCZ6
CITY OF JACKSONVILLE
REGULAR CITY COUNCI L MEETING
MARCH 2, 2000
7:00 P.M. -8:10 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the City of Ja cksonvil le, Arkansas met i n
Regular Session on March 2 , 2 000 at the regu l ar meeting p lace of
t he Council . Alderman Ray d elivered the invocation and the Mayor
led the standing aud i ence in t he "Pledge o f Allegiance" to the
flag.
ROLL CALL: Aldermen : Elli.ott, Smith , Lewis, Gentry , Ray , Wilson,
Fletcher , Wi lliamson , Twitty , a nd Howard answered ROLL CA LL. Mayor
Swaim also answered RO LL CALL declaring a quorum . PRESENT ten ( 10) ,.
ABSENT (0).
Others present for t h e meeting were: City Attorney Robert E ..
Bamburg , Deputy City Cl erk Melanie Green, Director of
Administration Murice Green , Human Resource Director Dennis Foor ,.
Fi n ance Di rector Paul Mushrush , Finance Acc ount ant Cheryl Ercke l,
Purchas ing Agent C.J. Brown , Cit y Engineer Duane Reel , CDBG
Director Frank Rowland , Parks and Recreation Director George Biggs ,
Police Chief Hibbs , Fire Chief Vanderhoo f, Mrs. Judy Swaim , Mrs .
DeDe Hi bbs, Mr s . Lindy Lewis, Mrs . Ed ith Smith, Plann i n g
Commi ss ioner John Hardwi ck , Deputy of Public Works Jimmy Oa k ley,,
Par k s a nd Recreation Administration Manager Patty Walker , Mr . Thad
Gray , Jacksonville Patriot Reporter Peggy Koury , Leader Repor te~
Rick Kron , Democrat-Gazette Reporter Larry Ault and interes ted
c i tizens .
PRESENTATION OF MINUTES :
Mayor Swaim presented the minutes of the Regular City Counci l
Meeting of February 17, 2000 for approval and/or correction at the
next Regu lar City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Gentry that the minu te:s
of the Regular City Council Meeting of 3 February 2000 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
WATER DEPARTMENT:
WASTEWATER DEPARTMENT :
WATER DEPARTMENT :
FIRE DEPARTMENT :
POLICE DEPARTMENT:
1
STREET DEPARTMENT:
PARKS & RECREATION DEPARTMENT:
0000.27
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 2 1 2000
7 :00 P.M . -8:1 0 P .M.
PLANNING COMMISSION: ORDINANCE 1134 (#6-2000)
AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE,
ARKANSAS (GENERAL LOCATION: 1200 LEMAC DRIVE I JACKSONVILLE I
ARKANSAS) ; AMENDING ORDINANCE NUMBERS 213 AND 238 AND THE LAND USE
MAP OF THE CITY OF JACKSONVILLE, ARKANSAS ; AND, FOR OTHER PURPOSES .
Di s cussion ensued and City Engineer Reel relat ed tha t he wa s unable
to attend the Planning Commission meeting regarding the pr o perty
located o n the nor th side of Lemac Drive .
Alderman Fletcher expressed concerns fo r growing density in the
a rea r egarding dangerou s traf f ic cons ide ra tions .
Ma y or Swaim re l ated that the road in ques t ion is a State r oad,
adding that there h as been con s ideration f or relocation of the end
of Stanphill Ro ad .
Alderman Wi lso n was concerned that no t all information regarding
t he re zoning was co ns i de red .
Alderman Ray stated that t he vote f rom t h e Planning Commission was
not u nan imous and that it i s his understanding that the re is a
housing development pl anne d for the n orth sid e of Lemac Drive and
that t h e mobi l e home park on th e south side of Lemac Drive will
eventually also be d eve l oped for housing .
Ma y or Swaim clarified that the Counci l could pass or if voted down
the r ezoning could not be requested again for one -year or
add i t iona l information could b e requested from t he Pl ann ing
Comm is sion .
Alderman Lewis moved , seconded by Alderman Smith to refer the
rezoning back to Planning Commission for additional information and
consideration.
Mr . Harol d Crook said that the property was approved by the
Planning Commission , adding that property on t h e south side of
Lem ac starting down Stanphill Road for one block was recently
rezoned to R-4 . He state d that he did not understand why the
propert y on t he north side of Lemac co uld n ot be zoned R-4 .
2
OOOUZ8
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 2, 2000
7:00 P.M. -8:10 P .M.
Mayor Swaim explained considerations for the Counc il a n d timE!
repercussions of a den i al by City Council , adding that both bodies
can reconside,r if ret urned to the Planning Comm i ssion .
Discussion ensued regarding use of the property as rental mobilE~
home l ots and consideration of a buffer zone . Quest i ons regardin9
the zoning of surrounding property and how it fits into the Master
Comprehensive Plan were discusse d .
Mr. Crook pointed out that there was no opposition to the rezonin9
d uring the Planning Commission public hearing.
Planning Comm i ssioner John Hardwick related that after t he P lanninq
Commission had approved the rezoning Mr. Crook le f t the meeting ,
addi ng that further d iscus sion in the meeting centere d on concerns
regarding that a rezoning of property to R-4 must have at leas t
three acres for a mo bile home park as per Jackso nv il le Municipa l
Code. He stated that the property must be plat ted for a rezoninq
to R-4 rega rding a mobile home subdivision (lots are sold), adding
that the prope rty i s not large eno ugh according to code t o b E~
rezoned f or a mobile home park (lots are rented) .
Mr. Crook sta ted that he presented the Pl anning Commissi on wi t h a
s ketch of the property to which Commi ssio ner Ha rdwick r esponded
that the Planning Commission did n ot add ress the property as a
subdivi sion.
Further discussion e n s ued regarding r ental or sale of lots and the
type of deve lopment for mobile homes .
City Attorney Bamburg clarified that the only provis i on for
granting a mobile home p a rk (rental) under three acres would be
addressed by the Planning Commission as a conditional use , which
did not occur during the rezoning public hearing .
Ma yor Swaim questioned and clari fied that l e gally approved as a
mo bile h o me park less than three ac res would be i n v i o l at i on o f
City code .
Mr. Rick Hollingshead of 1224 Stanphil l Road pointed out that many
of the residents in the audience are i n opposition to the rezoni ng .
He explained that he intended to appear at the publi c hear i ng held
by the Planning Commission but was not sure where the meeting was
be ing hel d and e ven tually appeared too l a t e t o give input . He
3
000029
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 2, 2000
7:0 0 P .M. -8 :10 P.M .
stated that he agreed t h at i t should be return ed to the Planning
Commission for clarification regarding terms. He then added
concerns for the traffi c situation that exist and asked for the
opportunity to speak at the Planning Commission regarding the
request .
Mayor Swaim pointed out the proper posting and advertisement of the
property , which provided the opportunity to oppose the rezoning at
the scheduled public hearing.
At this time, MOTION CARRIED.
Ci t y Attorney Bamburg c l arified that the item could be returned to
the Planning Commission for additional information without further
advertisement, adding that action regarding a rezoning of a
di f ferent fashion would require a additiona l advertisement unless
it is action to mod i fy the previous rezoning. He further clarifi ed
that returning the zon ing to R-3 will not require further
advertisement.
GENERAL : a. Policy Manual Update
Human Resource Director Dennis Foor presented Council with a
spreadsheet offering comparat i ve in forma tion regarding vacation and
sick leave from neighboring cities . He apologized saying that
information regarding holidays was not available, but noted that
Little Rock has eight (8) paid holidays and three (3) personal
days .
Alderman Wil son pointed out that the City of Jacksonville provides
e l even (11) holidays plus birthday and that after five -years an
employee also receives one ( 1) personal day and then two ( 2)
personal days after ten-years . It was no t ed t hat three ( 3)
personal days are offered after fifteen -years.
Alderman Ray stated that the Cit y o f Jacksonvi l le i s represented
well in the local l abo r supply area with a good benefit package
regarding sick l eave , vacation , and holiday pay.
Mayor Swaim related that sick leave is only part of the overall
policy manual update being presented .
Discussion ensued and it was pointed out that other cities did not
provide further information regarding employee birthday or
holidays .
4
00002 0
CITY OF J ACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 2, 2000
7:00 P .M. -8:10 P.M.
Alderman Wi lson suggested f u rther consideration of the information ,
adding that a fi ft een-yea r empl oyee should have some benef it.:::
beyond those of new hires. He then pointed out that a f ifteen-yea r
non-unifor m emp loyee receives 20 days of vacation , 15 holi d ay.:::
which i s more than a month plus 20 s ick days if needed as a large
amount of t ime .
Mayor Swa i m re l ated that there has been no change to the number of
holidays o r sick days in two past revisions of the manual but was
discus sed each time. He related that t his is the best comparison
in the ge neral area and there are obvious difference s . Pointing
out one area regardi ng the numbe r of accumulated h our s t hat some
c ities a llow in compa rison t o Jacksonville .
Mr . Foor related that Co n way in compari s on on l y allows a maximum
ca rry over of 4 80 hours in sick time , but allows their Fire
Department employee s to carry 720 hours over. He stated that there
is a large d i sparity even within some cities depending on an
employees duty and funct ion.
Alderman Twitty quest i on the City's policy which allows Police
Department employees of 5 -14 years to receive eight een (18) days
annual l y and Fire Department employees of t h e same numbered yea r s
to receive t went y -one (21) days. Mr . Foor expla i ne d that the Fire
Department works 24 hour shi fts meaning if a firefighte r has a sick
day it i s equal to three days whereas if t he Police take a sick day
i t is an eight -hour in crement.
Fletcher noted that the City of Jacksonville of f ers almost twice
the sick leave as other c ities .
Alderman Ray stated that the City of Jacksonvil le has good benefits
for good employees and he feels that it s hould not be c hanged .
Mayo r Swaim c larif ied that sick days and vacation fo r Police and
Fire are mandat ed by State Statute at 20 days of sick and 15 days
of vacation for Police and Fire. He said that those benefits were
extended to a ll employees a long time ago .
He r e l ated that the Council has the option in State Statute to
raise accumulated days from 60 to 90 , which allows an emp loyee to
accumula t e 720 hou rs of sick leave as opp o s ed to 480 hours. He
5
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 2, 20 00
7 :00 P .M. - 8 :10 P.M .
then stated that he agrees in part with Alderman Ray regarding that
the City c l aims a great benefit package but added that employees
have said that the benefit package should never be conside red along
with the raise package.
Alderman Elliott said that benefits are a part of salary
consideration and are very important. He related that better
benefits are helpful in a position decision if salary is not as
high as desired . He stated that except for the allowable
accumulated amount of time the policy is not o u t of line .
It was n oted that bereavement time of three (3) days annually is
not accumulated time . Mr . Foor related that some of the other
cities have incorporated bereavement time in with the sick leave .
Discussion ensued and it was questioned what number of non-
uniformed employees used more than ten (10) sick days l ast year .
Mr. Foor offered to provide that information at the next regularly
scheduled City Council meeting .
In response to a quest i on from Alderman Twitty, Mr . Foor related
tha t an emp l oyee can accumulate 20 sick days per year up to the
maximum of 720 hours (90 days) for carry over and can be paid for
a maximum of 480 accumulated hours at the time of retirement .
It was the general consensus of the Co unci l to hear additional
holiday information from surrounding cities and statistical data
regarding the employees use of sick time in the previous year .
b . ORDINANCE 1133 (#5 -2000)
ITINERANT MERCHANTS AND SOLICITORS
Alderman Wilson reviewed that discussion thus far had suggested no
change to non -profit o rgan i zations and to provide cons ideration for
product ve ndors.
City Attorney Bamburg concurred that
exempt i o ns were religious non-profit,
organizations .
his understanding of the
schools , and charitabl e
Mayor Swaim reviewed the vendo r list provided to Council regarding
vendor frequency in the City o f Jacksonville by some vendors
operating in a door to door solicitation .
6
Or ...... 00 V ·:··,·
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 2, 2000
7:00 P.M. -8:10 P.M.
Alderman Fletcher related that he is fami liar with how government
can interferenc e in private lives and regulation of small business ,
adding that as an owner of two small businesses he understands not
everyone can afford a storefront. He applauded efforts by small
businesses t hat work rather than depend on the government to take
care of them . He did agree that door to door solicit ation needs to
be addressed but related the need to be careful in a llowing or
disallowing certain so licitation in the City . He said that he is
aware of appearance concerns of downtown regarding vendors who
locate on the corner at Main, but stated that he personally is not
aware of a big difference in t he appearance either way . He asked
for consideration and understanding in realizing that vendors are
people trying to meet their obligation the same as everyone else.
Mayor Swaim c l arified that his understanding is that Alde r man
Fletcher has request ed that oppo rtunit y for vendors to locate in
the shopping c enter to sell goods , he questioned the issue of a fee
to be charged.
Alderman Fletcher stated that he did feel vendors should pay a feE~
to sell goods , adding that concerns over adverse conditions are
coming from those v e ndo rs who do not apply for a permit.
Discussion ensued to the comparison of those vendors who do not pay
a fee for a so l icitation permit as opposed to the privi l ege fee
charged to loca l business.
Alderman Twitty questioned charging elderly vendors se ll ing
produce .
Other discussion ensued as to a possible location for vendors
selling produce and the Chief of Police no ted problems with other
un-permitted vendors advertising as operating on behalf o f the City
regarding t he painting of house numb ers on curbs. He then related
other problems with vendors who locate in shopping centers on
private property, but did not obtain permission from the owner to
locate on t hat property . He agreed that for the most part the
vendors who sell produce are the elderly who have a small crop,
adding there are other vendors who are large growers that come to
town regular ly setting up stands with umbrella and tents.
7
000033
CITY OF JACKSONVILLE
RE GULAR CITY COUNCIL MEETING
MARCH 2, 2 0 00
7:00 P.M. -8 :10 P.M.
Mayor Swaim r elated that $68 ,000 .00 is collected a nnual rega rding
local business pr ivi l ege license, adding that currently this is not
a p rofit situation f o r the City . He then stated that it i s mo s t l y
a means to track those businesses located in the City .
He then related that the p oss i bility of some vendors who may not be
legitimate vendors c om ing i nt o t own for the wrong reason , making
citizens believe that t hey have permi ssion to solicit . He st at ed
that t he Police Department needs to be aware of all vendor s in the
City because of burglary situations . He pointed out that as one
lea d the Police could then check recent solicitation from out of
town groups that may have worked in that neighborhood. He spoke in
support of a permit system and offered that lar ge companies pay t he
fee for their solicitors .
Alderman Fletcher suggested the us e of plas t ic laminated badges for
solicitors operating door to door.
Al de rma n Smith p o inted out that of t h e solicitors on the list
provided for r e vi ew th e r e were only a few from within t he City .
Other discussion centered on the vendors g r oup of Sigma Imports and
the goods offered .
Al derman Ray related t h at he has r eceived feedbac k f r om business
owners in the commu n ity wh o were opposed to those vendors l ocat ing
on City street corner s and offering the same me rchandise as being
offered by the local business comm un ity . He stated that he
received strong views r ega r ding comp eti tion issues . Alderman
Elliott con curred adding t h at produce vendors should have a
specifi c location to sell .
Di scussion ens ued back and forth i nvo l ving issues regarding a
spec ific location for produce vendors with mention of the farmers
market and considerat ion from loca l busin ess owners regarding
formation of t h e ordi nan ce .
Al d erman Fletcher, Gentry , and Twitty agreed to serve along with
City Attorney Bamb u rg and City Cl erk Susan Davitt on an ordinance
format ion comm i ttee .
8
000034
c. RESOLUTION 528 (#4-2000)
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 2, 200 0
7:00 P .M. -8 :1 0 P.M.
A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK OF THE CITY OE'
JACKSONVILLE, ARKANSAS, TO SIGN ALL NECESSARY DOCUMENTS FOR THE
PURCHASE OF SEVENTY ( 7 0) ACRES OF UNIMPROVED REAL PROPERTY LOCATED
ADJACENT TO DUPREE PARK , JACKSONVILLE, ARKANSAS ; AND, FOR OTHER
PURPOSES .
Mayor Swaim related that the resolution will provide authority to
purchase land in the Dupree Park area. He stated that a twenty
( 20) acre tl;'~pt adja cent to the soccer field and bordering on
Dupree Lake wi th City owned prope r ty on the south s i de is
ava i lable. He t h en related that there i s an additional fifty (50)
ac r es in the Bayou Meto area that will be appropriate for use as
nature trails and to preserve timberland with i n the City .
Alderman Fletcher moved, seconded by Alderman Wilson to read
Resolution 528 .
I t was noted that Dupree Park consists of 150 acres and that the
new purchase will add 70 acres.
At this time MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Smith to dispense with thE~
reading of Resolution 528 in its entirety and reading only Section
Two . MOTION CARRIED and City Attorney Bamburg read Section Two oj:
Resolution 528 .
Mayor Swaim noted that a portion of the l and for purchase is
p r operty involve d i n the Battle of Reed 's Bridge.
Alderman Ray moved, seconded by Alderman Gentry to approvt:~
Resolution 528. MOTION CARRIED.
Mayor Swaim recogniz ed e fforts regarding a c ur rent project to
secure re-development funds for the Vertac propert y , adding that
a l though the City is not the owner it has a n opportunity to apply
fo r a grant . He stated that the City of Jacks onville has received
t hre e g r ants r e garding sidewalks and trails totaling funds of
$299 ,758.00 i n grant money largely due to efforts by Director of
Administration Mr . Murice Green with help from City Engineer Reel
regarding the engineering aspects. He mentioned projects regarding
9
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 2 , 2000
7:00 P .M. -8:10 P .M.
sidewalk construction from Tr i ckey along Hwy 161 and a tra i ls
program slated for Dupree Park which will eventually be expanded to
include a port i on of the property authorized for purchase in
Reso l ution 528 . He related that the City has just been approved
f or a grant from the Highway Department fo r a sidewa l k from the
Community Center down Municipal Drive and a l ong Redmond Road to
Dupree Park . He commended those accomplishments.
d . RESOLUTION 529 (#5-2000)
A RESOLUTION EXPRESSING WILLINGNESS ON BEHALF OF THE CITY OF
JACKSONVILLE TO UTILIZE FEDERAL AID ENHANCEMENT MONIES; AND, FOR
OTHER PURPOSES .
Alder.man Smith moved, seconded by Alderman Gentry to read
Resolution 529 . MOTION CARRIED and City Attorney Bamburg read
Resolution 529 in its entirety .
Mayor Swaim noted t hat the State High way Department has required
Resolution 529 before funds can be released f o r those pro j ects .
Alder.man Elliott moved, seconded by Alderman Smith to approve
Resolution 529. MOTION CARRIED .
ADJOURNMENT :
Mayor Swaim without objection
approximate l y 8:06 p .m .
Respectfully ,
10
adjou rned the meeting at
000036
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
MARCH 16, 2000 7:00 P.M.
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5 . CONSENT AGENDA:
(Police Department)
(Fire Department)
(Animal Control)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT
11. PARKS & REC DEPT:
12. PLANNING COMMISSION:
13. GENERAL:
14. APPOINTMENTS:
15. ANNOUNCEMENTS :
ADJOURNMENT
a.
b.
c .
Regular City Council Meeting
March 2 , 2000
Regular City Council Meeting
February 17, 2000
Regular Monthly Report/February
Police Chief Hibbs
Regular Monthly Report/February
Fire Chief Vanderhoof
Regular Monthly Report/February
Director of Administration M . Green
REQUEST TO ACCEPT BID:
Mobile Data System (20 Laptops)
Discussion: Personnel Policy
Additional Information: Statistics on
Sick Leave
Ord. 1135 (7-2000): Regulating
Water Rates
Ord . 1136 (8-2000): Widows
Benefits
Re-appointment: Civil Service Commission
John Mitchell and Donnie Farmer 4/1/2006
Re-appointment: Jacksonville Housing
Authority Bob Whatley 3/17/2005
000037
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 16 , 200 0
7 :00 P.M. -8 :02 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DR I VE
Th e City Coun cil of the Ci ty of J a cksonville , Arkansas met in
Regular Session on March 16, 2000 at the regular meeting place of
the Council . Alderman Smith de l ive r ed the invocation and Mayor
Swaim l ed a standing audience in the "Pledge of Al l egiance" to the
flag.
ROLL CALL : Aldermen : Elliott , Smith , Lewis, Gentry, Ray , Wilson,
Fletch er , Williamson, Tw i tty , and Howard answered ROLL CALL . Mayor
Swaim also answered ROLL CALL declaring a quorum . PRESENT ten (10),
ABSENT (0).
Others present for the meeting were : City Attorney Robert E .
Bamburg, Deput y City Clerk Me l anie Green , Di recto r of
Administration Murice Green , Human Resource Director Dennis Foor,
Fi n ance Director Paul Mush ru sh , Cit y Engineer Duane Ree l, CDBG
Director Fr ank Row l and , Parks and Recreation Director George Biggs,
Police Chief Hibbs , Fire Chief Vanderhoof , Mrs . DeDe Hibbs , Mrs.
Joanne Williamson , Deputy of Public Works Jimmy Oakley , CDBG
Director Frank Row land Parks and Recreation Administrat ion Manager
Patty Walker , Water Commission Cha i rma n Thad Gray, Water
Commissioner Gordon Koops, Water Superintendent Ken Anderson ,
Justice of the Peace Dennis Sobba, Mr. Tommy Dupree , Police Captain
Baker , Mr. Terry Sansing, members of the channel 11 news team ,
Jacksonvi ll e Patriot Reporter Peggy Koury , Leader Reporter Rick
Kron , Democrat -Gaze t te Report er Larry Ault and i nterested citizens.
PRESENTATION OF MINUTES :
Mayor Swaim presented the minutes of the Regular City Council
Meeting of March 2 , 2000 for approval a nd /or correcti o n at the next
Regular Ci ty Council Meeting .
Plaque Presentation :
Mayor Swaim announced that the City has been honored for flood
planning by Arkansas Soil and Water Conservation Commission . He
related that J acksonville was one of only seven cities in the State
honored for its efforts in fl ood control .
He stated that the City will receive its second consecutive annual
certificate of achi evement for excellence in financial reporting for
its Comprehensive Financial Report for the physical year ending
December 31 , 1998 . He related t ha t it is the highest fo rm of
recognition in government a l accounting and financial reporting . He
recogn i zed Finance Director Mushrush and staff for the honor that
represents significant a ccomplishment by government management .
1
000038
APPROVAL AND/OR CORRECTION OF MINUTES :
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 16 , 20 0 0
7 :00 P.M . -8 :02 P .M.
Alderman Smith moved, seconded by Alderman Gentry that the minutes
of the Regular City Council Meeting of 1 7 February 2000 be
APPROVED . MOTION CARRIED .
CONSENT AGENDA:
REGULAR MO~HLY REPORT/POLICE DEPARTMENT
Alderman Ray -moved, seconded by Alderman Gentry that the Regular
Monthly Report for February of the Jacksonville Police Department
be APPROVED . Said report reflects ; Total value of reported stolen
Property $27,706.00 , Total value of recovered stolen property
$20 ,453 .00, and Total Report Sales $266.00.
REGULAR MONTHLY REPORT /FIRE DEPARTMENT
Alderman Ray moved, seconded by Alderman Gentry to APPROVE the
Report for February of the Jacksonville Fire Department , which
reflects a fire loss of $12,200 .00 , and a Sav ings Total o f:
$16 ,800.00.
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Ray mo v ed , seconded by Alderman Gentry to APPROVE thE~
monthly Animal Control Report for February 2000 .
Report reflects the following:
REVENUES ................................................... $ 727. 00
CONTRIBUTIONS .................................... $ .00
ADOPTIONS/FINES .............................. $ .00
TOTAL ............................................................ $ 727.00
WATER DEPARTMENT :
WASTEWATER DEPARTMENT :
WATER DEPARTMENT :
FIRE DEPARTMENT :
POLICE DEPARTMENT : Request to accept bid Mobile Data System
Police Chief Hibbs related that the City received a grant applied
for last year from the Department of Justice regarding mobile data
terminals installed in veh i c l es to provide officers comput er
technology advancements regarding access for l ice nse checks , wanted
pe r sons and other information. He stated that t he recommendation
is f or the second lowest bidder of M.J. Commun i cation . He stated
that in checking with Springdale and Mountain Home who have systems
with the low bidder Premier MDT , he learned t h at those systems are
2
000039
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 16, 2000
7 :00 P .M. -8:02 P.M.
not ope rat i ona l yet and do not interface wi th the ACIC State
operated system. He reported that in speaking with those cities he
was made aware of software problems. He then related that Sherwood
is extreme ly please with their system from M.J. Communications and
reported no problems or difficulties. He pointed out a better
percentage payment from M.J. Communications and re lated that the
total gran t amount is $193,000.00.
Alderman Elliott moved, seconded by Alderman Williamson to accept
the bid from M.J . Communications of $180,765 .00 and to reject the
low bid from Premier MDT for failure to meet specifications.
MOTION CARRIED .
STREET DEPARTMENT:
PARKS & RECREATION DEPARTMENT :
PLANNING COMMISSION:
GENERAL: a. Policy Manual Update
Council was provided an info r ma tion table regarding statistical
data r ega r ding number of sick days over ten per department.
Discussion ensued regarding that State Law mandates sick leave for
uniform employees and that regarding non-uniform employees the area
of flexibil i ty a n d p oss ibility of lowe ring the accumu l ation of sick
days from ninety (90) t o sixty (60) days . I t was noted t ha t Fire
and Police sick t i me i s calibrated differently because of t he
length of shifts.
Mayor Swaim related t h at t h ere is a bill in the l egislation to
in c rease t he a mount of sick leave .
In response t o a question posed by Alderman Wilson, Huma n Resource
Di rector Denn is Foor related that a ve rages over ten days inc ludes
t hose with extensi ve illnes s taking into consideration Family
Medical Leave.
I t was the ge ne ra l consensus to address at the n ext regularly
scheduled City Co uncil Meeting .
b. ORDINANCE 1135 (#7 -200)
AN ORDINANCE AUTHORIZING THE JACKSONVILLE WATER COMMISSION TO
INCREASE CITY WATER USAGE RATES; AND, FOR OTHER PURPOSES.
3
CITY OF J ACKS ONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 16, 2 000
7:00 P .M. -8:02 P.M .
Jacksonville Water Superintendent Ken Anderson related the need for
the cur rent water rate increase and acknowledged attendance of
Water Commission Chairman Thad Gray, Water Commissioner Gordon
Koops. He then introduced Mr. Kirby Rolland with Garver Engineers
as responsible for the master plan and Ms . Pam Kale with Engstrom ,
Gr ayson , Green & Patterson Certified Public Accountants &
Consultants to addr es s the rate study.
Mr. Kirby Ro lland r e lated that in 1997 his firm was commissioned to
prepare a maste r plan fo r the Jacksonville wate r system. He stated
that t h e master p lan analyzed the wat e r system and the next twenty
(20) year projected needs. He stated that the plan was accepted by
the Jacksonville Water Department , the Arkansas Health Department
and the Arkansas Soi l and Water Service Commission to be adopted to
the Arkansas Water Plan. He re l ated that acceptance of the plan
allows Jacksonville to have its we l l fields allocated for public
water supply regarding public health and safety . He reviewed t hE~
five (5) year projected Master Plan priority list to address the
needs of the Jacksonville water system.
YEAR PROJECT
2000 Standby Power Generator
2001 2 Additional Wells
2003 12" Water Main -
East Plant to Madden Rd.
2004 Repub l ican Road Tank
ESTIMATED COST
$320,800
$300 ,000
$600 ,000
$275 ,000
He commented that the Standby Power Generator is requ ired by the
Health Department, adding t hat the addition of wells is necessary
to replace wells that are beginning to show stress and further a
12" water main to serve downtown and the western area and a future
water tank on the north side of the system.
He stated that there was a deficit in 1999 that will increase in
time without a rate increase . He stated that the rate analysi :3
looked at four opt io ns. He related that the eleven -percent (1 1 %)
rate increase will provide approximately $541,000.00 annua l l y which
is projected to meet just the basic annual needs for o peration and
maintenance. He pointed out the 12" water main relocation las·t
year and this year for the western side of the sys tem regarding
Wal -Mart , John Harden and Main Street all of which are not budgeted
items . He then pointed out the City of Cabot has projected as of
September 2000 a drop in purchased water from J ack sonvill e
estimated at $355 , 000 .00 in annual lost revenue which is not
figured into the eleven (11 %) o r nineteen (19%) proposed increase .
4
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 16, 2000
7 :00 P .M . -8:02 P .M.
He related that the Project Priority List has cap i tal needs of
$300 ,000.00 annually a n d that the nineteen percent (19%) addresses
the standby Power request for thi s year as well as the ensuing
pro j ects . He pointed o u t th at even with a nineteen perce n t(19%)
rate increase , Jacksonville would still have the 10th lowe st water
rates in the State. He stated that his firm f eels it is important
that the Ordinance include a pass -through clause because while
Little Rock and North Little Rock have agreed to l ower the i nitial
proposed rates f or one year during their study , Little Rock is
planning to raise rates January 1, 2001 to th e original r ate
increase.
He pointed out and congr atulated Jacksonville f or being able to
lower its Fire I nsurance Rating to three, adding that they concur
with the Water Depa rtment that the Pr o ject Priority Lis t is
i mportant in maintaini n g that rating.
Ms . Pam Ka le related that the eleven percent(ll %) proposal is an
increase without consideration for change or emergency
contingencies even with the inclusion of Cabot revenues , adding
that rese rve or short fall funds will be depleted by $300,000.00
annually in this proposal. Sh e stated that next year will require
a thirteen (13%) increase over and above the natural 3% growth of
revenues if inflati on continues to cover the short fall.
Mayor Swaim asked for actual cost per fami l y h o usehold.
Ms. Kale related that rate structures based on an average use of
eight thousand gallons will average from currently $13 .89 to $16.53
with a 19 % increase and $17.92 under a 29% increase wh i c h could
happen with the pass -through.
Ma yo r Swaim stated that his understanding is that the average
increase for a fami l y of four is $2.64 .
She concurred and pointed out that regard ing inflation there has
n ot been a rate increase since 1 98 5 and represents a dramat i c
difference of what it would have been under inflationary cost even
with t he highest percentage rate increase.
Alderman Fletcher expressed thankfu l ness that Arkansas does not
have the greater concern than an increase, pointing out citizens in
California who cannot be assured of the ability to obtain water for
service.
5
00004;:
CITY OF J ACKS ONVILLE
REGULAR CITY COUNCIL ME E TING
MARCH 16, 2 0 0 0
7:0 0 P .M. -8 :0 2 P .M.
Alderma n Smith mentioned the work and support for an a l ternate
water source for the future.
Mayor Swaim asked the Water Commission and Mr. Anderson
consideration , pointing out that North Little Rock was
generous i n wo r k i ng wit h Jackson ville regarding their water
markup and saying that he hopes Jacksonville will make those
cons i derations regarding its outside the City customers .
,
f or
ve r y
rate
same
Alderman El1iotti expressed reserva t ion regarding the pass -through .
Alderman Fletcher moved , seconded by Alderman Williamson that.
Ordinance 1135 be placed on FIRST READING . ROLL CALL: Aldermen
Elliott , Sm i th , Lewis , Gentry , Ray, Wilson , Fletcher , Wi l liamson,
Twitty and Howard vote d AYE. NAY (0). Motion received ten (10)
affirmative votes, (0) n egative votes. MOTION CARRIED . Wh e reupon,
City Attorney Bamburg read the Ordinance.
Alderman Ray moved, seconded by Alderman Smith to dispense with the
reading of Ordi nance 1135 in its entirety . ROL L CALL : Aldermen
El l iott, Smith , Lewis , Gentry , Ray , Wilson , Fletcher, Williamson,
Twitty and Howard voted AYE. NAY (0). Motion received t en (10 )
affirmative votes, (0) negati ve votes . MOTION CARRIED.
Alderman Lewis moved, seconded by Alderman Ray that Ordinance 1 1 35
be ACCEPTED on FIRST READING . ROLL CALL: Aldermen Elliott , Smith,
Lewis , Gentry, Ray , Wilson , F l etcher , Williamson, Twitty and Howard
voted AYE. NAY (0). Motion received ten (10) affirmative votes ,
(0) negative votes. MOTION CARRIED.
Al derman Gentry moved , seconded by Alderman Lewis to suspend the
rules and place Ordinance 1135 on SECOND READING .
In response to an inquiry from Alderman E lliott , Mr. Thad Gray
explained that the 1.7 million dollar increase origi nally planned
by Little Rock was negotiated to $900,000 .00 which began January 1,
2000 , adding that Jacksonville 's rate increase will not be
implemented until May 1, 2000 . He then stated that on January 1 ,
2001 any i ncrease passed to No r t h Little Rock from Litt l e Roc k has
already been approved by ordi nance and it will pass through their
rate structure , which will affect our rate structure January 1 ,
2001. He related that t he Water Commi ssion has signed a 10 -yea.r:
contract with North Lit t le Rock for the purchase of three million
gallons daily . He pointed out that L itt l e Rock and North Little
6
000013
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 16, 2000
7:00 P .M. -8 :02 P.M.
Rock have a rate increase of 1 50% t o their outs ide customers. He
th en stated that after their initial rate increase North Little
Rock proposed a 22% increase inside the City and i s making a giant
move to l evelize rates , wh i ch is a major reason Jacksonville 's
inc r ease i s n o t i n the 30 to 40 % category. He expressed gratitude
for North Little Rock a nd its e fforts to f ormulize the rate
increase. He then related c o ncerns for Cabot and the unknowns
regarding their situation.
Mayor Swaim clarified that the pass -through from North Little Rock
to J acksonville i s t he only reason rates ca n be r aised .
Alderman Wilson str essed communication to the J a cksonville citizens
and Mr. Anderson r eported that he is in commun ication with Air Base
officials, Cabot , Bayou II Wate r Users Associat i o n and Furlow ,
adding t ha t o ff icially l e t ters can be sent to resident s o r t h ey
could be notify on their bill.
Alderman Williamson commented that h e feel s that e veryone is aware
and that t here has been plenty of advanced warning of the e mana te
water rate inc r ease .
Alderman Wilson highly recommended that the water department
commun i cate direct l y to c itizens and said that the fact that 90% o f
all other cities in Ar k ansas pay hi gher wate r rates than
Ja c ksonville even with the increase , should be commun icated to the
citi zens .
Mr . Gray t h anked t h e press for their part t o inform the ci ti zens
and pointed ou t t h at th e 19% r ate increase will a ffect on l y the
water usage portion of t h eir bill .
Mayor Swaim explained t hat t h at the 19 % increase equ at e s to $2 .64
for an average eight thousand-gallon u se r .
ROLL CALL : Aldermen Elliott , Sm ith , Lewis , Gentry , Ray, Wil son ,
Fl etch er , Williamson , Twitty and Howard vo ted AY E. NAY ( 0) .
Motion received ten (10) affirmative votes, (0) negative votes .
MOTION CARRIED.
Alderman Smi t h moved, seconded by Alderman Ge nt ry to further
suspend the rules and p l ace Ordinance 1135 on THIRD AND FINAL
READING. ROL L CALL : Aldermen El l iott , Smith , Lewis, Gent ry, Ray ,
7
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 16, 2000
7 :00 P.M. -8:02 P .M.
Wilson, Fletcher, Williamson, Twitty and Howard voted AYE. NAY
( 0) . Motion received ten (10) affirmative votes, (0) negative
votes. MOTION CARRIED.
Alderman Fletcher moved, seconded by Alderman How ard to APPROVE AND
ADOPT Ordi n ance 1135 as amended. ROLL CA LL: Aldermen El l i o t t ,
Sm ith , Lewis, Gentry , Ray, Wilson, Fletcher, Wil liamson , and Howard
voted AYE. ·NAY (0). Motion received ten (10) affirmative votes,
(0) negative votes . MOTION CARRIED.
ORDINANCE APPROVED, ADOPTED AND NUMBERED 1135 THIS THE 16th DAY OF'
FEBRUARY 2 000 .
c. ORDINANCE 1136 (#8-2000)
AN ORDINANCE ESTABLISHING THE METHOD OF PAYMENT FOR BENEFITS ~~
CREATION OF SURVIVOR BENEFITS FOR THE JACKSONVILLE MUNICIPAl,
OFFICIALS' RETIREMENT TRUST; CREATING JMC § 2 . 88 . 050; REQUIRING ALI,
NEWLY ELECTED OFFICIALS TO ENROLL IN THE ARKANSAS PUBLIC EMPLOYEES'
RETIREMENT SYSTEM; AMENDING JMC § 2.88.010; AND, FOR OTHER
PURPOSES.
Alde r man Twitty related that the City Counci l established a trust:
for municipal of fi cials and should n ow provide survivor b e nefits,
adding tha t as a widow she fee ls those benefits should be added. It
was n oted t hat widows would receive h alf of the retiree's benefits .
Alderman Twitty moved , seconded by Alderman Williamson that
Ordinance 1 1 35 be placed on FIRST READING . ROLL CALL: Aldermen
Elliott , Smith , Lew is, Ge ntry, Ray, Wilson , Fletcher, Williamson,
Twitty and Howard voted AYE . NAY ( 0) . Motion received ten (10 ]1
affirmative votes, (0) negative votes . MOTION CARRIED . Whereupon ,,
City Atto rn ey Bamburg r ead the Ordinance.
Mayor Swaim explained that new l y e l ected officials
on the APERS State reti r ement progr am , which
adva n tageous to Ci t y taxpayers . He stated t ha t i t
by t he State rather than the City 's general fu nd .
would be placed
is fina nci ally
is administered
Al de rman Wilson moved, seconded by Alderman Gentry that Ordinance
1135 be ACCEPTED on FIRST READING. ROL L CALL : Aldermen Elliott ,
Sm i t h, Lew is, Ge n t ry , Ray , Wi lson, Fletcher, Wi l liamson, Twit t y and
Howard voted AYE. NAY (0). Motion received ten (10) affirmativ•e
votes, (0) negative votes. MOTION CARRIED.
8
(},.,.{)""",... • : •• lr. ... ,_ ~ .... ....,
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 16, 2 000
7 :00 P .M. -8 :02 P .M.
Mayo r Swaim noted the recent death of former Mayor Harden and
stated that widows' benefits for Mrs . Harden would be $12 5 . 0 0
month l y.
Alderman Gentry moved , seconded by Al derman Wilson to suspend the
rul es and place Ordinance 1135 on SECOND READING.
I n response to a q u estion posed by Alderman Ray , Mayor Swaim
related that an employee is vested i n APERS after five -years by
State Statute that can be drawn after age 65. He then stated that
the percent age fluctuates , explaining that the City of Jacksonvi l le
is under a employee non -participatory program at a little over
seven percent which is dictated by the S t ate.
RO LL CALL: Aldermen Elliott, Smith, Lewis , Gentry , Ray , Wilson,
Fletcher, Williamson , Twitty and Howard voted AYE. NAY ( 0) .
Motion received ten (1 0) affirmat ive votes , (0) negative votes .
MOTION CARRIED .
Mayor Swaim clarified that to draw the retirement from APERS you
must either have 28 -years service or be 65 years of age.
Alderman Smith moved , seconded by Alderman Gentry to further
suspend t he rules and place Ordinance 1 135 on THIRD AND ·F INAL
READING. ROLL CALL : Aldermen Elliott, Sm i th, Lewis, Gentry , Ray ,
Wilson , Fletcher , Wil l iamson , Twitty and Howard voted AYE. NAY
( 0) • Motion received ten (10 ) affirmative v o tes , (0) negati ve
votes . MOTION CARRIED .
Alderman Gentry moved, seconded by Alderman Lewis to APPROVE AND
ADOPT Ordinance 1135 as amended . ROLL CALL: Aldermen Elliott,
Smith , Lewis , Gentry , Ray , Wilson, Fletcher , Williamson , and Howard
voted AYE. NAY (0). Motion received t en (10 ) affi rmativ e v otes,
(0 ) negative v otes. MOTION CARRIED .
ORDINANCE APPROVED, ADOPTED AND NUMBERED 1136 THIS THE 16th DAY OF
FEBRUARY 2000 .
He related that th e ordi nance is retroactive, adding that Mrs .
Harden will receive those payments after the 30 -day waiting period .
9
OC'C0-16
APPOINTMENTS:
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 16, 2000
7 :00 P .M. -8 :02 P.M.
Alderman Elliott moved, seconded by Alderman Ray to approve the
Civil Service re-appointments of Donnie Farmer and John Mitchell
for terms to expire April 6, 2006. MOTION CARRIED .
Alderman Smith moved, seconded by Alderman Ray to approve the
Jacksonville Housing Authority re-appointment of Mr. Bob Whatley
for a term to expire March 17, 2005 . MOTION CARRIED. Alderman
Wilson abstained .
ADJOURNMENT:
Mayor Swaim without objection
approximately 8 :02p .m . . '
Respect fu lly,
10
adjourned the meeting at
~~ ~ I ---MAYO~~-
=
Ctn' OF JACKSONVILLE
BID TABULATION SHEET
MOBILE DATA SYSTEM (20 LAPTOPS)
DESCRIPTION
MOBILE DATA SYSTEM WITH (20) LAPTOPS
PAYMENT TERMS:
CONTRACT SIGNING
HARDWARE DELIVERY/INSTALLATION
SOFTWARE DELIVERY/INSTALLATION
TRAINING & ACCEPTANCE
SERVER INSTALLATION
EQUIPMENT & SOFTWARE DELIVERY
INSTALLATION &ACCEPTANCE
M.J.
COMM.
AMOUNT:
$180,765.00
=
PYMT%:
10%
30%
30%
30%
)
BID #: JAX00.003
DE PT : POLICE
DATE: 03106100
TIME: 10:30 A.M.
PREMIER
MDT:
AMOUNT: PYMT %
$160,030.00
60%
10°h
30 'Y.
t:;· -. ' ~~7"':--:fc:>":Jj?"F!. c,-$raar~.§1 $f,9~o -qm"'§J .. ·;···''"·~n _,.-·,.-;,-;1:";:.:.··,-:f.f~"'<~::.: .. ·"··'"'~-,:···'Yt~ r;_..,.r._;. •.!. ' f.f" ... ·.,,· .. ~.:.~ .... _;;;~:.~~1"'0"~ ""mBj'!S~N'E ~ 30 !>~_r-:' ~~r_-::. ::~ · ~?.,· .-;;.:,~-_,~,_f~ · ~ · · .. ~ -~:~~ · · ----· ~f;'; ~-: · .i-', :·~~~JJ~PMMI:~OOr;Q.:_!!J~iliM~!:g-ur[@A'IJQ~
=
COMM CERULEAN
SPECIALIST TECHNOLOGY
AMOUNT: PYMT%: AMOUNT: PYMT%:
$211,191 .20 279,297.40
50% 30%
60%
10% 10°h
40%
f ~~~2~f~'!l ----~-~ •;it~1~~
J
OPENED BY: ~ ,.}(u~
TABULATED BY: ~
TDSI
AMOUNT:
257,758.74
a.I~n~m:
I
PYMT%:
50%
10°h
40%
0
0 ·o
0
I~
-J
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
1. OPENING PRAYER:
2. ROLL CALL:
3 . PRESENTATION OF
MINUTES:
4 . APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
(Animal Control)
(CDBG)
6 . WATER DEPARTMENT:
APRIL 6, 2000 7:00P.M.
Regular City Council Meeting
March 16, 2000
Regular City Council Meeting
March 2, 2000
Regular Monthly Report/March
Director of Administration M. Green
Regular Monthly Report/February & March
Director Frank Rowland
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT
11. PARKS & REC DEPT:
12. PLANNING COMMISSION :
13 . GENERAL:
14. APPOINTMENTS:
15. ANNOUNCEMENTS:
ADJOURNMENT
1.
2 .
REQUEST TO ACCEPT BID : Noise
Reducing Intercom System
REQUEST TO ACCEPT BID : Sanitation
Truck & Loader
REQUEST TO ACCEPT BID: Treadmill
ORO. 1134 (6-2000): Reclassifying
Property 1200 Lemac Drive
FINAL PLAT: Northlake Subd .
Phase VIII
DISCUSSION: Personnel Policy
Manual
000019
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 6, 2 0 0 0
7 :0 0 P.M. -8 :0 0 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on April 6 , 2000 at the re gu l ar me e ting place of
the Counci l. Alderman Howard del ive r ed the i nvocation and Ma yor
Swaim l ed a standing audience i n the ~Pl edge o f Allegiance" to the
fl ag .
ROLL CALL: Aldermen : Elliot t , Smith , Gen try , Ray , Wi lson ,
Williamson , and Howard answe red ROLL CALL. Mayor Swaim also
an swe r ed ROLL CALL declar i ng a quorum. Alderman Lew is arrived at
approximately 7 :0 1 p .m. and Alderman Twitty ar rived at
app ro ximat ely 7 :0 5p .m. PRE SEN T nine (9), ABSE NT (1).
Others present for the meeting we r e : City Attorney Robert E .
Bamburg , Deputy City Clerk Me l anie Gre en , Directo r of
Adminis t ration Mu r i ce Green , Human Resource Director De n n is Foor ,
F inance Director Paul Mushrush , Purchasing Agent C .J . Brown , City
Enginee r Duane Reel , CDBG Director Frank Rowland , P arks and
Recreation Director George Biggs , Police Chie f Hibbs , Fire Ch i ef
Va nderhoof , Mrs . Judy Swaim, Mrs . Ed ith Smith, Mrs . DeDe Hi bbs ,
Deputy o f Pub lic Works Jimmy Oakley , Parks and Re creation
Administration Manager Patty Walker , F i refighter Bill Plunk and
Kyl e Rhone, Mr. Thad Gray , Mr . Tommy Du pree , Mr . Terry Sansing , Mr .
Lero y Ak r i dge , Mr . Ha rold Crook , Ja ckson ville Patriot Repor ter
Peggy Koury , Leader Reporter Rick Kron , Democrat-Gazette Reporter
Larry Aul t and interested c it izens .
PRESENTATION OF MINUTES :
Mayor Swaim presented the minutes of the Regul ar City Council
Meeting of March 1 6 , 2000 for approval and/or correction at the next
Regular City Council Meeting .
APPROVAL AND/OR CORRECTION OF MINUTES:
Alder.man Smith moved , seconded by Alder.man Gentry that the minutes
of the Regular Ci ty Council Meeting of 2 March 2000 be APPROVED .
MOTION CARRIED .
CONSENT AGENDA :
REGULAR MONTHLY REPORT/ANIMAL CONTROL
A1der.man Wi l son moved, seconded by Alder.man Elliott to APPROVE the
monthly Animal Co ntrol Report for March 2000 .
Report reflects the following :
1
000050 ---·-'"""' CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 6, 2000
7:00 P.M. -8:00 P .M.
REVENUES ................................................... $ 606.00
CONTRIBUTIONS .................................... $ • 00
ADOPTIONS/FINES .............................. $ • 0 0
TOTAL ............................................................ $ 606.00
REGULAR MONTHLY REPORT/CDBG
Alderman Wilson moved, seconded by Alderman Elliott that thE:t
Regular Monthly Report for February and March of the Communit~r
Development Department be approved. Said report reflects:
PROGRAM INQUIRIES: FEBRUARY MARCH
Rehab . . . . . . . . . . . . . . . . . . . . . . . . . . 1 . . . . . . . . . . 1
Horne . . . . . . . . . . . . . . . . . . . . . . . . . . 1 . . . . . . . . . . 1
CDBG . . . . . . . . . . . . . . . . . . . . . . . . . . 2 . . . . . . . . . . 0
Sewer . . . . . . . . . . . . . . . . . . . . . . . . . . 2 . . . . . . . . . . 0
HAG . . . . . . . . . . . . . . . . . . . . . . . . . . 0 . . . . . . . . . . 1
Horne Buying . . . . . . . . . . . . . . . . . . . . 5 . . . . . . . . . . 2
HOMEBUYER ASSISTANCE GRANT (HAG)
Applications . . . . . . . . . . . . . . . . . . . 0
Approved ....................... 0
Processed & Closed ............. 0
HOUSING REHAB APPLICATIONS
Loan App lications .............. 0
Grant Applicat i ons ............. 0
JOBS COMPLETED
. . . . . . . . . . 0
0
0
.......... 1
0
HOME Funded Rehabs ............. 0 .......... 1
CDBG Grant Rehabs . . . . . . . . . . . . . 1 . . . . . . . . . . 1
CDBG Emergency Grants .......... 0 .......... 1
CDBG Sewe r Gran ts . . . . . . . . . . . . . 1 . . . . . . . . . . 0
City Sewer Loans . . . . . . . . . . . . . . 2 . . . . . . . . . . 2
CDBG Hand i cap . . . . . . . . . . . . . . 0 . . . . . . . . . . 0
Warranty Repair s . . . . . . . . . . . . . . 1 . . . . . . . . . . 0
· Total ....................................... .
HOME BLDG/BUYING/RECONSTRUCTION SALES
Applica tions received .......... 2 .......... 0
Single Family hous ing starts ... 0 .......... 0
Homes reconstructed /comp leted .. 0 .......... 0
Mortgage loa n app s pending ..... 0 .......... 0
Approved Mortgage loans ........ 0 .......... 0
2
YR-TO-DATg
2
4
2
4
1
15
0
0
0
2
0
'1
2
2
2
4
0
3
14
7
0
2
4
1
JBIP ACTIVITY
Stude nts enrolled ............. . 18 . .
Number of s essions held ....... . 9 .
Correspondenc e to new business . 6 . .
Applications taken ............ . 1 . . .
Promotional presentations ..... . 11
Visits/Consultations w/ students 24 . . .
Student Grant/Loans ........... . 0 . .
Graduates ..................... . 0
Graduate business starts ...... . 2
PUBLIC IMPROVEMENTS
Sage Street Pro ject completed.
OOOCS1.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 6, 2000
7:00 P.M. -8:00 P.M.
18 18
. . 9 18 . . . . . . 7 13
. . 2 21
. . . . . . 4 22
. . . . . . 13 44
. . . . . 0 0
. . . . . . 0 0
. . . . . . 0 2
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Gentry, Ray, Wilson,
Williamson, and Howard voted AYE, NAY (0). MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
WATER DEPARTMENT :
FIRE DEPARTMENT : Request to Accept Bid/No ise Reducing Intercom
System
Chief Vanderhoof related that the purchase is a budgeted item and
that the pri mary concern is h ea lth and safety of firef i ghters . He
re l ated that t hrough yearly physicals i t has become apparent that
the f irefighters are suffering hearing loss because of noise
associated with fi r e runs. He stated that Dr . Calhoun has
suggested the use of n o i se r educ ing equipment .
Chief Vanderhoof related that t h e noise r e ducing intercom system
used when r esponding to a fir e cal l will reduce loud inter ference
noise while enabling fi r efighters to concentrate on necessary
communication during that t ime .
He related th at the only bid received for e quipment carne i n from
Casco and Grace Communicat ion submi tted one for the i nstallation.-
Alderman Williamson moved, seconded by Alderman Howard to Accept
the bid from Casco in the amount of $15,550.00 for equipment
purchase and the bid from Grace Communication in the amount of
$1,975.00 for installation to be drawn from budgeted · Fire
Department funds .
3
OOO G~2
In r esponse to a
Vanderhoof related
North Little Rock
systems. He stated
hearing loss.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 6, 2000
7 :00 P .M. -8:00 P.M.
question posed by Alderman Wilson, Chief
that other Fire Depar tments in Little Rock,
and Gravel Ridge are using noise reducin9
that t here i s documentat i on regarding evident
At this time MOTION CARRIED.
STREET DEPARTMENT: Request to Accept Bid/Sanitatio n Truck & Loader
De puty of Public Works Mr. Jimmy Oakley stated that the i tern i ~>
budgeted and that Rivercity Hydraulics has pr ovi ded the entire
fleet. It was noted that Rivercity Hydra uli cs was the on l y bid
received.
Alderman Elliott moved, seconded by Alderman Smith to Accept tho
bid from Rivercity Hydraulics in the amount of $102,035 .00 with
funds to be drawn from the Sanitation Depreciation Fund .
Discussion ensued that t h e purchase wo uld replace an existing uni1:
that will then be mo ved into backup and a fifteen -year -old backup
unit will be sold . It was noted that the fleet is Ford trucks and
a unit will remain in service eight years bef ore being moved to
backup.
At this time MOTION CARRIED.
PARKS & RECREATION DEPARTMENT: Request to Accept Bi d/Treadmill
Parks and Recreation Director Mr. George Biggs s tated that the
treadmills are a budgeted item, which wil l replace two treadmi lls
that have been used since 1995. He related that the cos t for a
commercial treadmill is much higher t han a domestic o ne , addinq-
t hat it has a life expectancy of five years with constant .daily
use .
Alderman Ray moved, seconded by Alderman Gentry to accept the bid
from Woodway USA in the amount of $11,000. 00 for two commercial
treadmills with funds to be drawn from the Parks and Recreatioln
budget. MOTION CARRIED.
PLANNING COMMISSION: a . ORDINANCE 1134 (#6-200)
AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE,
ARKANSAS (GENERAL LOCATION: 1200 LEMAC DRIVE, JACKSONVILLE,
ARKANSAS) ; .AMENDING ORDINANCE NUMBERS 213 AND 238 AND THE LAND US:!!:
MAP OF THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES .
4
0000:23
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 6, 2000
7 :00 P .M. -8:00 P.M .
Mayor Swaim reviewed t hat the item was previously retur ned to t he
P l anning Comm i ssion for further cons ideration and is now being
referred back with specific recommendation .
Alderman Wilson moved, seconded by Alderman Williamson tha t
Ordina nce 1134 b e placed on FIRST READING . ROLL CALL: Aldermen
El liott, Smith , Lewis, Gentry, Ray , Wilson , Williamson , Twitty and
Howard voted AYE. NAY (0 ). Motion received nine (9) affirmative
votes, (0) negative votes. MOTION CARRIED . Whereupon , City
Attorn ey Bamburg re ad the Ordinance.
Alderman Ray mo v e d, seconded by Alderman Lew i s to DISPENSE with the
readi ng of Ordinance 1134 i n its entirety except paragraph two not
includi ng a l engthy legal property description . ROLL CAL L:
Alde rme n Elliott , Smith, Lewi s , Gentry, Ray, Wilson , Williamson,
Twitty and Howard voted AYE. NAY (0). Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED.
Alderma n Wilson moved, s econded by Alderman Gentry that Ordi nance
1134 be ACCEPTED on FIRST READING.
Ma yor Swaim as k ed for discussion from the audi ence and c larified
that the motion is to reclassify the property from R-3 to R-4 wi th
th e stipulation that the owner plat t h e p roperty with lo ts to be
so l d . He furth er rela te d that it will r equire plat approval from
the Planning Commission .
Mr . Rick Holli ngshead of 1224 Stanphil l Roa d questioned if t he use
o f the property o n ce rezoned to R-4 , would b e manufact u red homes .
He presented a petition representing 90% of the residents on
Stanphill Road who are opposed to a mob ile home pa r k or
ma n ufactured homes and relat ed that 90% of the residents in the
Gr owing Pines S u bdivision are opposed to manu factur ed homes . The
petiti on is on file as a matter of record in the office of the City
Clerk.
Mr . Har o l d Croo k , owner o f the propert y l ocated at 1200 Lemac
Drive, stated that many people cannot afford the 80 to 90 thousand
do llar price-ranged homes in the Growing Pines Subdi vision . He
t hen pointed out that there is property zoned R-3 between his
property a n d the Subdivi s i on . He then presented a petition of the
res idents living in the imm ediate area who are in favor of the
rezon ing .
5
O'JOGJ4
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 6, 2000
7 :00 P.M. -8 :00 P.M.
Mr. Thad Gray, a deve l oper of the Grow i ng Pines Subdivision , stated
that the development has thirty -five developed lots with
underground ut i lit ie s representing one -th i rd of the l ots developed
in the past three to four years. He stated that this is a parce_
of about 20 plus acres to be developed with some property towa r d
Stanphill Road t o be developed with a lesser size home and pr i ce
range. He related that the developers of Growing Pines Subdivision
have spent over a quarter million dollars in development . He then
related that Lemac Drive was constructed with Community Development
Funds and that their development is l ocal interest still being paid
to local banks as an i nvestment property. He said t hat he believe:3
that the majority of owners are opposed to a mobile home park o r
manufactured development . He stated that he feels it would bE=
detrimental to the area because of the amount of City money and
p ri vate money that has been invested in the area to upgrade and
provide housing. He pointed out that he is not assured that the
property in q u est i on has been subdivided and lots offered for
residential const ruct i on, onl y that i t has been offered as a one
piece property . He said that as an owne r and on behalf of the new
owners in the Growing Pines Subdivi sion, they are unanimously
against the rez oning , addi ng that it would hurt private investmen~
in the area .
Mr. Leroy Akr idg e, owner o f property located directly across fro1n
1200 Lemac Drive, stated that h e has no objections to the rezoninq
of the p r operty. He then stated that the area has been i mproved
s ince the time he acquired it and granted st r eet rights-of-way fro1n
Southeastern to Stanphill Road.
In response to a query from Alderman Smith , it was noted that the
Planning Commi ssion with one abstention approved the rezoning.
ROLL CALL: Aldermen Elliott, Sm i t h, Lewis , Gent r y, Wilson,
Williamson, Twitty and Howard voted AYE. Alderman Ray voted NA Y.
Motion received eight (8) affirmative votes, (1) negative vote .
MOTION CARRIED.
Al derman Wilson moved , seconded by Alderman Williamson to suspen d
the rule s and place Ordinance 1134 on SECOND READING . ROLL CALL :
Aldermen Elliott , Sm ith , Lew is, Gentry , Wilson , Wil li amson , Twitty
and Howard voted AYE. Alderman Ray voted NAY . Motion received
eight (8) affirmative votes, (1) negative vote . MOTION CARRIED.
6
r--.
0000.35
CITY OF J ACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 6 , 2000
7:00 P.M. -8 :0 0 P.M.
Alderman Wilson moved, seconded by Alderman Williamson to further
su s pend the r ul es and place Ordinan ce 1134 on THIRD AND FINAL
READING . ROLL CALL : Al dermen Elliott , Sm ith, Lewis, Gen try , Ray,
Wilson , Williamson , Twitty and Howard voted AYE . NAY (0). Motion
received nine (9) affirmative votes, (0) negative vo t es. MOTION
CARRIED .
Alderman Wi lson moved , seconded by Alderman Williamson to APPROVE
AND ADOPT Ordi nance 1134 .
It was noted t h at any requi r ement for a barri er or privacy fence
will be for consideration by the Planning Commissi on during
subdivision plat submittal .
ROLL CALL: Aldermen El l iott , Smith, Lewis , Gentry, Ray , Wilson,
and Wil l iamson voted AYE. Aldermen Twitty and Howard voted NAY (2).
Motion received seven (7) affirmative votes, (2) negative votes .
MOTION CARRIED.
ORDINANCE APPROVED , ADOPTED AND NUMBERED 1134 THIS THE 6th DAY OF
APRIL 2000.
b . FINAL PLAT Northlake Subdivision Phase VIII
Alderman Elliott moved, seconded by Alderman Smith to approve the
Final Plat of Northlake Subdivi sion Ph ase VIII. MOTION CARRIED.
GENERAL : DISCUSSION of Personnel Policy Manual
Mayor Swaim related that there is a request to consider a committee
and as k ed if anyone wou l d like to serve, adding that there will be
discussion for the next regularly scheduled City Council meeting .
DEVIATION IN AGENDA: Report submitted by the FOP
Mayor Swaim related that he appreciates the report submitted by the
FOP, adding t hat it is accurate and validates t hat the Finance
Department does a good job. He pointed out that the numbers were
taken fr om the Budget, CAF R report , and Audit reports . He said
that there are concerns just in the way of e xplanation, which the
Council may want to address. He re l ated that the basic as sumption
made is that there is 13 mil l ion dollars of uncommitted funds that
could be used by the City. He further related that the statement
is not fac tual but was made under the assumption that the City
Council has author i ty to spend Water , Wastewater, Street and
,~ Sanitation Department funds at their discretion .
7
00005()
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 6, 2000
7:00 P.M. -8:00 P.M.
He then related that $10,652,805.00 is in the Water and Wastewater
Department and that a majority of those funds are for the 1:!:
million dollar repairs and expansi on of the Wastewater Treatment
Plant. He stated that all the money is inaccessible for general
purposes , adding that specific funds paid to the Wastewater
Department by Little Rock Air Force Base (approximately 2 million
dollars) is spec ifically designated for that project and can not be
used for other purposes . He said that leaves a marked difference
in the statement that there is 13 million dol l ars available for
other purposes , adding that the Wastewater and Wate r Commission
operate i ndependently and would fr6wn strongly on attachment of
their funds for regular City operations use.
He reiterated that he does not disagree with the report figures but
with the assumptions made. He stated that the numbers are factua l
and the author believes his statements are fa ctual as far as he
understands. He then explained that Water, Wastewater , and
Sanitation are enterprise f unds and that the Street Department
funds are generated from a gasoline tax and therefore cannot be
taken from that fund and spent in the General Fund because of State
law.
He pointed out the statement made that "it is silly for the City to
dedicate funds and that for a city to do so is a silly non -binding ,
se l f -imposed designation having no legal restrictions". Mayo~:::
Swaim then stated that if the City had not used fund des ignation as
approved by Ordinance for the drainage f und , equipment fund and
capital improvement fund, it would have been impossible to build
the 1.3 mill i on dollar 9-1-1 sys tem bui lding , or purchase a
$500,000.00 fire truck. He explained that designation of
accumulating funds keeps the City from floating bond issues tha ~
create financial burdens on the citizens and forcing raised taxes
to pay those bonds.
He related that the Cit y has chosen instead to s l owly accumulatt:=
funds for City improvement. He pointed out recen t difficulty
experience d by the City of Little Rock regardi ng funds needed for
infrastructure improvement, adding that while Jacksonville is
smaller we have tried to keep up with our i n fras t ructure needs
along as best we can .
He said that he agrees with report statements such as the fact that
Jacksonville is not paying debt early, which was sai d to be one way
for a city to hide money. He said that the statement that in fact
the City is virtually debt free is a statement that he is very
pleased to agree with because when you have debt you have interest .
8
000057
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 6, 2000
7:00 P.M. -8:00 P .M.
He pointed out that it was also stated the only debt is in the
Water Depa r tment in the amount of $1 ,385,000 .00 , which could be
paid off out of petty cash . He pointed out that it does not
me n t ion that there i s a 2% penalty for paying tha t debt earl y plus
the fact tha t the loan interest rate is much lower than interest
accumulated in the bank. He stated tha t he does agree wi th the
statement that the City has a low debt l oad and that he is very
pleased the City Council has been forward thinking enough to keep
Jacksonville from going into debt.
He pointed out that the National Government debt is in the
trillions of dollars and that we as tax payers are paying the
int erest instead of principal, adding that he is very proud to say
that Jacksonvil l e is not in debt and not paying interes t . He then
related that the report makes the statement that any o ther mayor or
c ity administrator would love to have this situation . He said that
he hopes that they would, adding that he feels this is a fair
statement .
He explained t hat the City is volatile in some a r eas because the
majority of revenue comes from sales tax which depends on the
economy but is a fa ir tax across the board because it allows people
who use City facilities or shop in Ja c k sonville to pay a part of
the infrastructure cost . He stated that the City in turn took away
the burden of a 5 -mill property tax for owners/resident s in the
Ci ty .
He then stated that the City does have reserve funds and has never
denied that, adding that it is not wise to spend funds that cannot
be assured replaceable in the near f uture and that statements from
the report even say that you should not spend money for reoccurring
cost such as sa la ri es if you can not figure replacement funds .
Mr. Mushrush said that the first thing he would like to point out
is the reference to t he cash rese r ves and the author 's comment that
it is not illegal to move funds from the enterprise funds namely
the Water and Sewer to the General Fund . He said that the required
classifi cation of discreetly presented component units in fina ncial
statements primary function is not to mis -state the position of the
City as a whole, because they are integral parts of Ci t y operation .
He pointed out that note in the f inancials and added that t hey are
discreetly presented because it says that there are two ca se s when
this occurs. He said that the City h as the power to impose its
will on e a ch entity where it has a f inancia l benefit or burden
relationsh ip , adding th at commissions are appointed by the Mayor
9
000058
CITY OF J ACK SONV ILLE
REGULAR CITY COUNCIL ME ET I NG
APRIL 6 , 20 0 0
7:0 0 P .M. -8:0 0 P .M.
and City Council who approve the rates . He stated that on that
relationship basis he included the note on Water and Wastewater.
He related that he has a real difficult time with the one specific
part that deals with the cash reserves because taking current
assets l ess current liabil i ties to come up with cash reserves is
generally a quick point of view, but does not take into account all
the depreciation funds of Sanitation , Water and Wastewater
regarding the replacement of equipment that they have already
purchased. He stated that the Ci ty is allowed to accumulate
investments in order to offset that cost.
He related that the indication made by t h e Mayor regarding that
there are specific lega l reserves for the Little Rock Air Force
Base monies that is at Wastewater and that is a legal restriction .
He reminded Council of the reports from Water and Wastewater at the
beginning of the year in the State of the City Report discussing
expansion projects and mandates. He said that those projects are
most of it and that those two primary things need to be looked at
in l ight of what the author has indicated .
He then stated that as far as the excess revenue chart developed by
the author regarding 1. 8 million dollars income, that from the
income statements he has went through and identified -for example
in 1998 there was $401,224.00 that the City had control over and
Sanitation had a $39,000.00 gain for the first time in a long time
and approximately $300,000.00 in the General Fund. He stated that
the assumption is based on one minor error on page 10, the average
change since 1995 in total general fund revenues, saying that i f
you look at 1998 there is an increase of 20.43 % and the author
admits that this is potentially an anomaly but sees steady growth .
He then related that if you were to take that average that he
indicated and replace that anomaly with the 5 . 79%, it shows an
annual average of 2. 8 4%, which is still growth but minimal . He
stated that if you note the reason for the 1998 increase i s a good
example but I thought the idea l example woul d be in the 2000 budget
where in our financial statements and our budget document there was
an opening balance in the general fund of $970,000.00 , and that
accounts for all of the monies budgeted in prior years that we are
re -budgeting . He said that the $970,000.00 and operating transfers
from other funds of $6,764,000 ,00 is what happened over time ,
add ing that what does not appear in that sequence is tha t we are
now using those f unds in reserve .
10
0GUG:;9
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 6, 2000
7 :00 P.M . -8:00 P .M.
Mayor Swaim pointed out that when the City applied for a grant for
the overpass it was granted 3 .1 million dollars in federal funds
under the match condition of $850 ,000 .00. He stated that those
funds were designated apart of this money. He then re l ated that
the report does not reflect the purchase of the o ld chamber
building and remodel ing cost totaling approximately $300,000.00 for
a new courtroom . He pointed out that there are a number of things
that are not taken into consideration, add i ng that he is not be ing
critical of the reports basic facts , but the author did not contact
anyone for informat i on which would have been g ladly supplied. He
concluded that there are certain thi ngs that just needed to be
c l ar i fied before i t came out in the press .
Alderman Wilson related t h at he wanted to be sure that everyone
understood that on ly because we had the reserves and designated
those reserves are we able to get that additional 3 million plus
dollars for the overpass project.
Alderman Sm i t h said that cash means discounts and t hat because of
that many t ho usands of dollars was saved regarding the 9 -1-1
building, the fire truck . He recalled that Mr . Gene Kelley
borrowed from one fund to pay another fund just to make the
payro l l. He related that some cities are based on zero budgeting
where you spend everything you take in , adding that he i s very
proud of our r eserve.
Alderman Elliott said t h at anyt ime you try spending non-reoccurring
money for reoccurring expenses its going to catch up with y ou and
infrastructure will suffer .
Alderman Ray stated that the school d i strict was a l ways based on a
zero ba l ance budget because they did not have money to spend on
infrastructure , and he pointed out that recent l y North Pulaski h ad
to borrow t o fix the roof . He related that when he was on the
school board they d i d not have the money t o work i nfrastructure . He
expressed the importance of keeping up with the needs of
infrastructure becau se of deterioration. He stated that the Mayor
and City Counci l a r e do i ng a good job to stay abreast of
infr astructure needs. He then went on to say that he believes th e
City of Jacksonvi l le has some of the best benefits for a city of
its size , even if Jacks onville is no t in the top ten re g arding
salaries. He stated that there is always going t o be some mistakes
down the line but we learn from our mi stakes .
11
c~ooso CITY OF JACKS ONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 6 , 2000
7 :00 P.M. -8 :00 P .M.
Mayor Swaim stated that the discussion is not meant to degrade or
say anyth ing derogatory about the author. He stated that the City
is not denying the reserves and has never denied that , adding that
the money works for the taxpayer.
UPDATE ON PAV I NG PROJECTS :
In response to a question posed by Alde r man Wilson , Mayor Swaim
related that tne City Engineer and Pubic Works have been worki ng on
the list and a r e currently reviewing that list for submittal .
Alderman Wilson strongly recommended repaving the patch on Redmond
Road by Dupree Park.
Mayor Swaim related that it was a temporarily fix at best and that
it was not on the overlay project last year , addi ng that it was not:
a good patch but added that the bridge will eventually requ i re
replacement wh ich will be a major expense because of its condition ..
Director of Administration Murice Green remi nded everyone of the
Ci ty Wide Clean up Saturday morning 8:00 a.m .
APPOINTMENTS :
ADJOURNMENT :
Mayor Swaim without objection
approximately 8:00 p .m.
Re spectfully ,
~
12
adjourned the meeting at
=-
BID NUMBER: JAX 00-006
NOISE REDUCING INTERCOM SYSTEM
ITEM
NO. QTY.
1.
2 .1 I
I I I
! I I
DESCRIPTlON
Intercom Sy s tem
I Ins tallation Only
I .
DEPT.:
FIRE
CASCO
UNIT
PRICE ' mOUNT
15,550
N/A
CITY OF .JACKSONVIllE
BID TABULATION SHEET · ~
DATE: 3/17/00 TlME; 11: OOAM TABULATED BY: CJB
GRACE COMMUNICATIO~
UNIT UMIT UNIT UNIT
PRICE lmOUNTI PRIC~ IAMOUNTI PRICE IAMOUNTI PRICE
N/A
1,975.
I.
TOTAL PRICE: ~~~~~~;~;~;~;~;~;~~~~115, 5 50 t~~~~~~~~~{J 1 , 9 7 5 -~~;~;~;~;~~~g;~~ ·~~~~~~~=~=~=~=~=~=~:: . :~:;:~=~=~=~=~=~:~:
TERMS:
RECOMMENDED BIDDER:I CASCO I GRACE COMM
*Equip *Installation
J
OPENED BY: SD !P
AMOUNT I P~ lmautrrl = !AMOUNT
I;~:~:~:~;~;~;~;~~: ~=~=~~=~=t~:~:;
0
0
0
0
~"' ~
N ,,t;
0
0
0
0
= ~
CITY OF JAC!<SOI'MUE
BIO TABULA nON SHEET · \
BID NUMBER: JAX 00-009 OE?T.:
PARKS
DATE: 3/24/00 TIME; !O:OOAM TABULATED BY: &J
TREADMILL
~~ QTY.
1. I 2
DESCRIPTION
TREADMILL
1 WOODWAY
USA
I UNIT
PRICE 'I AMOUNT
11,000
tiNT UNIT UNIT UNIT
PRICE IAMOUNTI PRIC!' IAMOUNTI PRICE I.AMOUNTI PRICE
TOTAL PRICE: E~:~It~:~:~;~;~;)ll, 000 .f:~:~:~;~;~;~;~;~;j ~ ~=~=~=~=~=~=~=~=~=~ :~=~~;:~=~ =~=~=~= ~=~:: ::;:~:~=~=~=~=~=~=~=:
TERMS:I I
RECOMMENDED BIDDER: I Woodway U.S X
=-
OPENED BY:#
UNIT I I UNIT
AMOUNT I PRICE AMOUNT PRICE I AMOI.JNT
=~~~=~~~~~~~=~i~~~= ~=~=~=~= ~=~=~=~=~=~ i
-=
) ) =-
CITY OF .JACKSONVILLE
BIO NUMBER: JAX-00 0005
BID TABULATION SHEET ~
DATE: ·3/16/00 TIME: ll:OOAM TABULATED BY: CJB
SANITATION
DEPT.:
SANITATION TRUCK & LOADER
RIVERCITY
HYDRAULICS
UNIT UNIT UNIT UNIT
ITEM I
NO. QTY.
UNIT
DESCRIPTION PRICE 'I AMOUNT I PRICE I AMOUNT I PRICE I AMOUNT I PRICE I AMOUNT I PRICE
L
I I
! I
SANITATION TRUCK &
LOADER
DELIVERY COST
**DELIVERY 7 working days
.I
TOTAL PRICE: E~:~:~:~:~~~~~~~;~;~;
101,33.9.00
70ci.OO
102,03)>.00
'~=~=~ =~=~=~=~=~=~=~= ~:
TERMS:( I
RECOMMENDED BIDDER: I RIVERCITY I
-=
:~~~~~ ~~~~~ ~=~~ ~=~: ~· ::~~~~~ :~:~: ~ ~~~~=~~~:: ·=~~~~~~~=~=~=~=~: ~:
~
OPENED BY: SD ·&{)
UNIT UNIT
AMOUNT PRICE I AMOUNT I PRICE I AMOUNT
~:~:~:t~t:t ~=~~~ ~~~ ~~~~~~~~ ~~~:
0
0
0
(.)
~j
CJ
·~
OOOOS4 City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
1. OPENING PRAYER:
2. ROLL CALL:
3 . PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES :
5 . CONSENT AGENDA:
(Police Department)
(Fire Department)
6. WATER DEPARTMENT:
APRIL 20 ,2000 7:00P.M .
Regular C ity Council Meeting
April 6 , 2000
Regular C ity Council Meeting
March 16, 2000
Regular Month ly Report/March
Police Chief Hibbs
Regular Monthly Report/March
Fire Chief Vand erhoof
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT
11. PARKS & REC DEPT:
12. PLANNING COMMISSION:
13. GENERAL:
14. APPOINTMENTS :
15. ANNOUNCEMENTS:
ADJOURNMENT
a.
2000 St reet Overlay Program
DISCUSSION: Carport and Yard
Clean-up (Alderman Ray)
b . DISCUSSION : Sign Ordinance 1125 (#11-99)
(Mayor Swaim and Alderman Fletcher)
..
0!J {}C55
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 20, 2000
7 :00 P .M. -7:52 P.M .
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville , Arkansas met in
Regular Session on April 20, 2000 at the regular meeting place of
the Council. Mayor Swaim delivered t he invocation and led a
standing audience in the "Pledge of Allegiance" to the flag.
ROLL CALL : Aldermen : Elliott, Smith , Lewis, Gentry, Ray, Wilson,
Fletcher, Twitty , and Howard answered ROLL CALL . Mayor Swaim also
answered RO LL CALL declaring a quoru m. PRESENT nine (9), ABS ENT
( 1) .
Others present for the meeting were: City Attorney Robert E.
Bamburg , Deput y City Clerk Melanie Green, Dire ctor of
Administration Mur i ce Green, Human Resource Director Dennis Foor ,
City Engineer Duane Reel , CDBG Director Frank Rowland, Parks and
Recreation Director George Biggs, Police Chief Hibbs , Fire Ch i ef
Vanderhoof , Mrs. Edith Smith, Mrs. DeDe Hibbs , Ms. Martha Boyd,
Deputy of Public Works Jimmy Oakl ey , Parks and Recreation
Adm inistrat ion Manager Patt y Walker, Mr . Tommy Dupree, Mr. Terry
Sansing , Jacksonville Patriot Reporter Peggy Koury, Leader Repo rter
Rob Cox , Democrat -Gazette Reporter Larry Ault and inter ested
citizens.
PRESENTATION OF MINUTES :
Mayor Swaim presented the minutes of the Regular City Counci l
Meeting o f April 6 , 2000 for approval and/or correction at the next
Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES :
Alder.man Smith moved, seconded by Alder.man Gentry that the minutes
of the Regular City Council Meeting of 16 March 2000 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA :
REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Wilson moved, seconded by Alderman Ray that the Regular
Monthly Report for March of the Jacksonville Police Department be
APPROVED. Said report reflects; Total value of reported stolen
Property $62,986.00, Total value of recovered stolen property
$26,627.00, and Total Report Sales $298.00.
1
OOOOS6
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 20, 20 0 0
7:00 P .M. -7 :52 P .M.
Alderman Wilson moved, seconded by Alderman Ray to APPROVE the!
Report for March of the Jacksonville Fire Department, which
reflects a fire loss of $241 ,500 .00, and a Savings Total of:
$801,000 .00.
ROLL CALL: Aldermen Elliott, Smith, Lewis, Gentry, Ray, Wilson,
Fletcher, Twitty and Howard voted AYE. Motion received (9) AYE .
(0) NAY. MOTION CARRIED.
WATER DEPARTMENT :
WASTEWATER DEPARTMENT :
WATER DEPARTMENT :
FIRE DEPARTMENT:
STREET DEPARTMENT : PRESENTATION/2000 Street Overlay Program
City Enginee r Re el related that some stre ets have been r emoved fr orn
the p r ogram because of restrain t s i n the budget . He related that
the st r eets have needed mi l l ing before the overlay , which consumes
fo r ty percent of the aspha l t budget. He stated that this has
caused a decrease in the numbe r of asphal t tons that can bE=
purchased. He poi n te d o u t tha t the 2000 p rogram i s estimated at
appro ximately 55 hundred t ons o f asphalt , adding t hat nor ma l ly the
program consist o f 7 ,000 tons. He stated that the list represents
par ts of str eets instead of whole streets . He related concerns for
tota l bid cost regarding the c urr ent p ric e o f o il and gaso l ine .
Discussion ensued regarding needed repairs to portions of Valentine
Road a n d budgeted replacement of traffic lights at Main/James and
Main/Bai l ey Streets. Mayor Swaim noted the possibility of fundi n g
t h r o u gh t he TIP program , adding t ha t t h e funding mechan i sm h as
changed f rom 100% TIP p r ocess t o a 70/30 match . He stated that
there is 30 % guaranteed c ities funding and the City of Jacksonville
share i s $89 ,000 .00 f or the 2000 -year budget set -aside to provide
f or TIP projects . He requested t hose monies be used for expansion
of the 2000 ove r lay p r oj e ct. He rel a ted that the ful l scope of
needed street r epair is approximat ely $400 ,000 .00 , adding that it
could be accomplished wi th the re -appropri ation of funds in the
budget.
2
0000.[)7
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 20, 2000
7:00 P.M. -7:52 P.M.
In response to a question posed by Alderman Wilson , Mayor Swaim
r elate d that operation of the Street department is strictly through
State allocated funds for that purpose . Alderman Wilson suggested
t he use of sales tax f unds to comp l ete the original requested
asphalt program , adding t hat use of tax dollars in that manner
wo u ld greatly be app rec i ated by the citizens.
In response to a query from Mayor Swaim , City Engineer Ree l related
that South Road wou ld require major reconstruction , approximating
$180,000.00 to $200 ,000.00 for complete repairs from Overland
Tra i l to Oak Street .
Mayor Swaim related that bids will be brought bac k for Council
review.
PARKS & RECREATION DEPARTMENT:
GENERAL: a . Discussion regarding Carport and Yard clean-up
Alderman Ray related increased complaints regarding carport and
yard clean-up from citizens . He said that he received a picture
from a Northlake resident regarding a refrigerator on the front
porch of a home in the area and other complaints regarding the
careless use of trash bins at an apartment complex o n North Jeff
Davis . He reviewed that the residents of the area tried to
complain to the apartment manager but found that there is not a
manager on site . He related other complaints regarding over fil led
ca rports .
Alderman F l etcher concurred but stated t h at legislation would be
difficult suggesting that n e ighborhoods dictate those standards .
Discussion ensued as to grass mowing needs as the growing season
begins .
In response to a requ est from Mayor Swaim, City Attorney Bamburg
stated that the Code Enforcement Department is addressing many
issues regarding unsightly condit ions , adding that attempts by the
City regarding those situations are generally lengthy r egarding the
lit iga tion process . He pointed o ut a specific ordinance that
addresses some of the issues such as refrigerators and o the r
unsightly conditions . He then related that the Shannon Drive
property is involved in an estate matter but is being addressed by
the City.
3
000068
CITY OF JACKSONV I LLE
RE GULAR CI TY COUNC I L MEE TING
APRIL 20, 2000
7 :00 P.M. -7:52 P .M.
He stated that while the Code Enforcement Department has citation
powers, there are only two enforcement officers to cover the City
and their scope of duties includes code enforcement regarding
construction matters as well.
Mayor Swaim related that in compar i son to other cities who have as
many as twenty employees in their Engineering Department or a CodE~
Enforcement/Inspection Department that has twelve employees wit h
ten employees in the Planning Department; the City of Jacksonville
has three employees in comparison. He stated that the City wiL_
continue to work on unsightly conditions within the l egal process
and its time limitations. He related that construction
responsibilities are numerous and pressing given the scheduling
involved in the nature of construction. He related that the
situation is eased in the winter with the decline in construction
and the halted grass -growi ng season.
Discussion ensued regarding the litter situation in the City and
Mayor Swaim related that the recent City wide clean up while
successful was not long lived. He offered that greater enforcement
may require increased emp loyee consideration for Code Enforcement.
Alderman Howard stated that he would support a fund increase to
maintain stronger code enforcement .
Alderman Ray stated that he feels the citizens are concerned and
need to be reassured that the City is addressing those conditions .
Mayor Swaim related that over 400 letters regarding grass mowing
were sent out during the previous grass season. He related citize~
concern regarding the passage of the abandoned vehicle ordinance
and citizens questioned the authority of t he City to legislate
personal property.
City Attorney Bamburg suggested increasing enforcement before
amending the ordinance.
Discussion ensued regarding specific complaints and the City
efforts to address the needs and desires of citizens without
infringement of their rights.
Mayor Swaim related the possibility of a summer hire for unsightly
conditions. He explained the code enforcement l etter process as to
the length of time regarding compliance.
4
000059
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 20, 2000
7 :00 P .M. -7:52 P.M.
City Attorney Bamburg related that law requ ires that the property
owner be given due process of more t han a 24 -hour notice unless
deeme d a true hazard to the public .
Alderman Wilson suggested a six-month employee hire to cover the
entire growing season.
Discussion ensured regarding existing u nsightly conditions to wh i ch
City Attorney Bamburg responded that a notice of removal regarding
a burned trailer was sent to the owner of the Parkway mobile home
park as wel l as the mobile home owner with a speci fic time frame ,
adding that if not removed by next week they will be cited into
court .
Mr . Tommy Dupree announced that the Reed's Bridge Battlefield group
is receiving an $8,000 .00 grant from Arkans as Power and Light, for
which the Mayor will be appearing on channel 7 regarding the
cleanup of the Bayou Meto area from Hwy 161 to the Southeast bridge
which affect s the Park area. He said that funds received from the
Game and Fish Commission will be used f or shore restoration . He
then stated concerns regarding trash constantly being thrown i nto
the area and asked for stronger enforcement to prevent trash being
thrown or dumped from vehicles . He offered assistance from area
volunteer groups regarding suggestions for helping keep the area
from becoming unsight ly.
Mayor Swaim related that e nforcement of t he ordinance governing
th r owing trash from a vehicle must be observed by a pol ice officer
or a citizen willing to report that type of activity with
information that could identify that person by affidavit . He
stated that the City wo uld follow up with suggestions for improved
enforcement .
b. Discussion Sign Ordinance 1125 (#11-99)
Alderman Fletcher related that the ord inance differentiates between
churches and schools, saying that both are major contributors to
the commun ity and t h e quality of life. He stated that there are
limi tations regarding sign placement for churches as opposed to the
sch ools . He also suggested that with the number of churches and
the desire f or productions at Easter and Christmas he feels that it
is unfair if only one church is allowed to advertise for that
h oliday.
Alderman Smith asked if his understanding is that churches can not
place signs in rights-of-way but schools by ordinance can .
5
000070
CITY OF JACK SONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 20, 2000
7 :00 P .M. -7:52 P.M.
Mayor Swaim concurred, adding that another job of Code Enforcement
is to keep the rights-of -way clear of signs .
Discussion ensued regarding complaints because of the placement of
signs in front of a business easements and the impression that the
business owner is endorsing the advertisement .
Alderman Wilson noted that signs are not included in the purpose of
a street easement , but added t hat it would be alright if a business
has no objection .
City Attorney Bamburg re lated that the easements are considered to
be public, adding that if the ordinance is modified it will need t o
specify which type of easements or classification.
It was noted that residential areas have a fifty foot and
commercial has a sixty foot right -of -way.
Discussion ensued as t o prob l ems noted regarding the placement of
sign s direct l y behind the curb and that some businesses owners have
expressed that they would like to advertise in the same manner as
the schools and churches.
Alderman Wilson stated that it is his understanding that the
Planning Commission philosophy was that schools and churches had
limited access to advertise for their events.
Further discussion ensued and i t was the general consensus that
permission from the business owner should be obtained before a sig~
is placed in a business easement.
Alderman Fletcher stated that he believes both churches and schools
s h ould have the same opportunities for sign placement.
Alderman Wilson stated that the Planning Commiss i on proposed
schools for sign placement in the right -of-way areas because there
are only two high schools as opposed to a possible fifty churches
in the area. He went on to sa y that it was the sentiment of the
Planning Commission that two schools advertising in t he right-of -
way would not be a major concern. He suggested that e i ther schools
be allowed to continue or both schools and churches be r estricted
from the rights -of-way because of volume.
6
000071.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 20, 2000
7:00 P .M. -7:52 P .M.
Alderman Smith moved, seconded by Alderman Gentry to amend by
ordinance Section B of Ordinance 1125 and recend the ability for
public schools to place signs in public rights-of-way. MOTION
CARRIED.
Alderman Fletcher raised the quest i on, if sign permission for
advertising should be left scheduled on a first come first serve
basis.
It was the general consensus that the remainder of the ordinance is
to stand as previously approved.
APPOINTMENTS:
ANNOUNCEMENTS :
Mayor Swaim announced the JBIP graduation is scheduled for Monday
at 6 :30 p.m . at the Commun ity Center .
Discussion ensued regarding changes to the Personnel Ma nual and it
was determined that an amendment ordinance be presented at the next
regularly scheduled City Council Meeting rega rding drug p olicy
changes and that a committee wou l d be formed to consider any
further changes. Volunteers will be selected at the next
regu larly scheduled City Council meeting.
Retiring City Eng i neer Duane Reel thanked the Council for the
opportunity to serve and fo r the ir support through his tenure.
Mayor Swaim re l ate d that Duane Reel would be retained f or future
consultation .
CENSUS UPDATE:
Human Resource Director Dennis F oor re l ated that the State of
Arkansas is currently at 62 % with the Nati o n al Average at 64% and
the City of Jacksonvil le is at 65 %. He related that the
volunteerism stage is mostly completed , stat i ng t h at the actual
door to door canvassing began April 16th.
Mayor Swaim re lated the importance of being counted, adding that
S herwood and Cabot are currently ahead of Jacksonville in its
percentages. He went on to say that these numbers wi ll affect
fundi ng made available to the City, mention ing programs
administered by the Community Block Grant Programs as well as
7
000072
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 20, 2000
7 :00 P.M. - 7 :52 P.M.
d is tribution of the One -Cent County Sales Tax, State Sales Tax and
the gasoline tax . He encouraged the citizens to partici pate and be~
counted.
In response to a q ue stion posed by Alderman Wilson, Mr . Foor:
related that at this stage of the Census Count they will be usin9
trained individuals emp l oyed by the Census Bureau.
Mr . Foor related tha t supplemental forms are avai lable at t h E!
Jacksonville Community Center and can be delive r ed if requested. He
then related that ther e is not a deadline regarding t h e mailing of
cen sus forms .
Discussion ensued regarding ra1s1ng the current speed limit on Loop
Road and it was determined that complaints regarding speedinq
between No r theastern and Nort h Fi r st has been noted as a problem.
Chief Hibb s related that most .o f the complaints regarding speed is
of a nature of exces s and mos t cit i zens have asked that it be
reduced.
ADJOURNMENT :
Mayor Swaim without objection
approximately 7 :52 p.m.
Respectful ly,
8
a djourned the meeting at
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
1. OPENING PRAYER:
2. ROLL CALL:
3 . PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
(Animal Control)
6. WATER DEPARTMENT:
7 . WASTEWATER DEPARTMENT:
8 . FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
---10. STREET DEPARTMENT
11. PARKS & REC DEPT:
12. PLANNING COMMISSION:
13. GENERAL:
14. APPOINTMENTS :
15. ANNOUNCEMENTS:
ADJOURNMENT
MAY 4, 2000 7:00P .M.
a.
b.
c.
Regular City Council Meeting
April 20, 2000
Regular City Council Meeting
April 6, 2000
Regular Monthly Report/March
Director of Administration M . Green
AUTHORIZATION: Final Payment
Linda Lane Street Construction
REQUEST TO ACCEPT BID:
Playground Safety Surface
ORDINANCE 1137 (#9-2000)
Personnel Policy Manual
ORDINANCE 1138 (#10-2000
Amending Sign Ord. 1125
(Mayor Swaim and Alderman Fletcher)
RESOLUTION 530 (#6-2000)
E-Commerce Equity
Wastewater Commission
Re-appointment of Mr. J.C . George
for a term to expire 4/20/2005
000074
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 4, 20 00
7:00 P .M. -7:3 0 P.M .
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The Ci t y Council of the City of Jacksonville, Arkansas met in
Regu l ar Session on May 4 , 2000 at the regular meet i ng place of the
Council. Alderman Lewis de l i ve red the invocation and Mayor Swaint
led a standing audience i n the "Pledge o f Allegiance" t o the flag.
ROLL CALL : Aldermen : Elliott , Smith , Lewis, Gentry , Ray , Wilson,
Fletcher , Twitty, and Howard answered RO LL CALL . Mayor Swaim also
answe red ROLL CALL declaring a q uor um. PRESENT nine (9), ABSENT
( 1) .
Others present for the meeting were: City Attorney Robe.rt E .
Bamburg , Deputy City Cl erk Melanie Green , Di r ector of
Admi n istratio n Murice Green , Finance Di rector Pau l Mushrush ,
Purchasing Agent C.J. Brown , Parks and Recrea tion Director George
Biggs , Police Ch ief Hibbs , Fire Ch ief Vanderhoof , Mrs. Judy Swaim,
Mrs . DeDe Hibbs , Deputy of Pub l ic Works Jimmy Oakley , Parks and
Recreation Adm i nistration Manager Patty Walker , Jacksonville
Patriot Re p o r t er , Leader Reporte r Rick Kron , Democrat -Gaze tte
Re porter Larry Ault and i nte r ested citizens.
PRESENTATION OF MINUTES:
Mayo r Swaim presented the minutes of the Regular City Counci 1
Meeting o f April 2 0 , 2000 f or app rova l and/or correction at the next
Regu l ar City Counci l Meeting .
APPROVAL AND/OR CORRECTION OF MINUTES :
Alderman Smith moved, seconded by Alderman Gentry that the minute:3
of the Regular City Council Meeting of 6 April 2000 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Wilson moved, seconded by Alderman Howard to APPROVE tht3
monthly Animal Control Report for April 2000.
Report reflects the following:
REVENUES ................................................... $ 606.00
CONTRIBUTIONS .................................... $ . 00
ADOPTIONS/FINES .............................. $ . 00
TOTAL ............................................................ $ 606.00
1
00()073
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 4, 2000
7:00 P.M . -7:30 P.M .
ROLL CALL : Aldermen: Elliott, Smith, Lewis, Gentry, Ray, Wilson ,
Fletcher, Twitty, and Howard voted AYE, NAY (0). MOTION CARRIED .
WATER DEPARTMENT:
WASTEWATER DEPARTMENT :
WATER DEPARTMENT:
STREET DEPARTMENT: Final Payment Authorization r egard i ng Loop Road
and Linda Lane Cons truct ion Project
Mayo r Swaim related that final City cos ts of
received from the Highway Department April 1 3th
payment from the Capital I mprovements fund.
$66 ,399.58 we re
a n d recommended
Alderman Elliott moved, seconded by Alderman Smith to authorize
payment of $66,399.58 from the Capital Improvement budget in
payment to the Arkansas Highway Department. MOTION CARRIED.
PARKS & RECREATION DEPARTMENT : Re qu est to Accept bids f or
Pl ayground Safety Sur face
Mayor Swa im related that Federal law mandates playgrounds surface
must be constructed with a soft mate r ial .
Parks and Recreation Di rect or George Biggs re l ated that the rubber
surface has been placed in Pleasure Park and Fireman Park , adding
t h a t this is part of an on going ef f ort for i mprovements t o the
P ar ks. He then s tat ed that the ma t eri al would be added i n Johnson
and Marshall Sm i th Parks .
Mayor Swaim re l ated that a loca l supp l ier's equipment utilized in
t he past no longer meets spe ci fic at i o ns, which left the current
playground project unusable. He then related that American Rubber
furnished the mater i al but is n ot the l ow bidder. He pointed out
that the project was started using American Rubber a nd for that
rea son the request i s t o f inish with American Ru bbe r using t hat
same material. He pointed out that there is only a small
difference between the l o w and next t o highes t bidder.
Alderman Fletcher moved, seconded by Alderman Smith to reject the
low bid and accept the next lowest bid from American Rubber in the
amount of $10,240.00 in order to complete the project using the
same safety surface material. MOTION CARRIED.
2
CITY OF JACKS ONVILLE
REGULAR CITY COUNCIL MEETING
MAY 4, 2000
7 :00 P.M . -7 :3 0 P.M.
Mayor Swaim noted a $300 .00 difference in the two bids and related
that six inches would be used for the safety surface.
GENERAL: a . ORD I NANCE 1 137 (#9-2000)
Mayor Swaim related that the item o f business would be postponed
pending preparation of further data for the ordinance.
b. ORDINANCE 1 1 38 (#1 0 -2000)
AN ORDINANCE AMENDING JACKSONVILLE MUNIC I PAL CODE§ 18 .76 (SIGNS);
DECLARING AN EMERGENCY ; AND, FOR OTHE R PURPOSES.
Discussion ensued and it was noted that two ordinances are
submitted for cons i deration . The first ordinance would accomplish
sign p l acement for both churches and schools in public easements
and the second would rescind the ability for schools to have sign
placement in public easements.
In response to a ques~ion from Alderman Smith, Mr . Murice Gr een
related that when signs are p l aced in the p ubl ic easements durinq
the mowing season they become a problem for mowing crews. He then
related that signs have been placed too close to intersection s ,
which i nterferes with traffic view.
Alderman Elliott related that there is further confusion over which
is State or City rights -of-way.
Alderman Twitty noted that the schools would not advertise durincJ
the summer months when school was out of session, adding that the
churches advertise less as well in the summer month s.
Mayor Swaim noted that t he original intent of the Planning
Commission was to have the Engineering Department regulate
p l acement regarding proximity to the curb. He point ed out that
Loop Road currently has signs placed adjacent to the curb which
becomes a problem, adding t hat if approved by the Council, i t is
requested that the rules include placement far enough back from the
i ntersection or curb that it would not interfere with traffic view .
He stat ed that t he organization the permit is issued to woul d be
responsible for correct i on i f that occur r ed .
Alderman Smith stated that given the problems experienced with sign
placement in the rights -of -way , he feels that it should be
prohibited for both organizati ons .
3
OC0 0 77
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 4, 2000
7:00 P .M. -7 :30 P.M.
Alderman Smith moved, seconded by Alderman Wilson that Ordinance
1138 prohibiting sign placement by schools in public easements be
placed on FIRST READING.
Mayor Swaim clarified that passage of Ordinance 1138 does not
prohibit churches or schools from advertising with signs . Alderman
Elliott concurred that signs must be eleven foot from the curb,
adding that it will not restrict areas with the owner's permission .
Mayor Swaim clarified that churches or schools can still advertise
with signs, however, they must not be placed in public easements.
Alderman Fletcher requested guidelines be provided to the
organization when they are issued a permit.
ROLL CALL: Aldermen Elliott, Smith, Lewis, Gentry, Ray, Wilson,
Fl e tcher, Twitty and Howard voted AYE. NAY (0). Motion received
nine (9) affirmative votes, (0) negative votes. MOTION CARRIED.
Whereupon, City Attorney Bamburg read the Ordinance.
Alderman Fletcher moved, seconded by Alderman Wilson to ACCEPT
Ordinance 1138 on FIRST READING. ROLL CALL: Aldermen Elliott,
Smith, Lewis, Gentry, Ray, Wilson, Fletcher,
voted AYE. NAY (0). Motion received nine (9)
(0) negative votes. MOTION CARRIED.
Twitty and Howard
affirmative votes,
Alderman Gentry moved, seconded by Alderman Lewis to suspend the
rules and place Ordinanc e 1138 on SECOND READING. ROLL CALL:
Aldermen Elliott, Smith, Lewis, Gentry, Ray, Wilson, Fletcher,
Twitty and Howard voted AYE. NAY (0). Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Gentry move d, seconded by Alderman Smith to further
suspend the rules and place Ordinance 1138 on THIRD AND FINAL
READING. ROLL CALL: Aldermen Elliott, Smith, Lewis, Gentry, Ray,
Wilson, Fletcher, Twitty and Howard voted AYE. NAY (0). Motion
received nine (9) affirmative votes, (0) negative votes. MOTION
CARRIED.
Alderman Wilson moved, seconded by Alderman Gentry to APPROVE AND
ADOPT Ordinance 113 8 without an emergency clause . ROLL CALL:
Aldermen Elliott, Smith, Lewis, Gentry, Ray, Wilson, Fletcher,
Twitty and Howard v o ted AYE. NAY (0). Motion received nine (9)
affirmative votes, {0) negative votes. MOTION CARRIED.
4
000078
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 4, 2000
7:00 P .M. -7 :30 P.M .
ORDINANCE APPROVED, ADOPTED AND NUMBERED 1138 THIS THE 4TH DAY OF'
MAY 2000.
GENERAL: a. RESOLUTION 530 (#6-2000)
A RESOLUTION OPPOSING AN ADDITIONAL MORATORIUM ON THE EXPLORATIO~r
AND APPLICATION OF SALES TAX TO E-COMMERCE TRANSACTIONS; AND, FOFt
OTHER PURPOSES.
Mayor Swaim related that Resolution 530 supports taxation of goods
purchased on the Inter net. He clarified that the resolution is not
to tax internet access but provide for a l ocal merchants to compete
with business' that sell goods on the internet.
Alderman Elliott stated that the tax issue is a common
misconception but clarified that it only places both loca_
merchants and Internet business' on an equal playing field. He
pointed out that for every tax dollar spent on the Internet, thE~
City looses money for their fire, police and city services.
Alderman Elliott moved, seconded by Alderman Smith that Resolutio11
530 be read.
Mayor Swaim related that the Resolution is a recommendation to our
congressional delegation, adding that the City does not have the
authority to tax. He stated that it supports removal of the
moratorium when it expires, asking not to extend the same.
MOTION CARRIED.
Resolution.
Whereupon City Attorney Bamburg read the
Alderman Ray moved, seconded by Alderman Gentry to dispense with
the reading of Resolution 530 in its entirety and only read Section
One, Two, Three , Four and Five. MOTION CARRIED.
Alderman Gentry moved, seconded by Alderman Wilson to approv'e
Resolution 530.
Alderman Wilson added that it is a fairness issue as opposed to a
taxation issue, he stated that the City is not looking to collect
additional taxes but providing that local merchants be able to
compete on an equal basis regarding internet commerce.
5
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 4, 2000
7 :00 P.M. -7 :30 P .M.
Mayor Swaim noted that the current moratorium will expires October
2001 , a dding that the Washington committee has not reached a
consensus which allows congress to decide. He con curred with
Alderman Wi l son that the Resolution prov i des protection for l oca l
merchants, adding that goods purchased from the Internet would
carry the local tax rate.
Alderman Sm ith stated that purchases from the Internet are
t remendous and that the trend will continue.
Mayor Swaim related that Internet purchases fo r October , November
and December were 5 .7 billion dollars.
MOTION CARRIED .
APPOINTMENTS: WASTEWATER REAPPOINTMENT
Alderman Wilson moved, seconded by Alderman Elliott to reappoint
Mr. J.C. George to the Wastewater Commission for a term to expire
4/20/2005. MOTION CARRIED .
TRUCK PARKING :
In re sponse to a comment from Alderman Smith , Mayor Swaim re l ated
that in talking with City Attorney Bamburg , information from the
Jacksonville Municipal Code Book has been provided which states
that it is unlawful for any person to park a truck over ~ ton,
trailer, house or cargo , on the street . He added that it does not
address private land. He then related that resolution efforts with
the property owner are being conducted . He stated that if those
effort s are unsuccessfu l, Council may want to consider ordinance
amendment or modification .
Alderman Wilson po i nted out that the present governing ordinance is
in need of r ev iew and upgrade .
ADJOURNMENT :
Mayo r Swaim without ob jection
approximately 7 :30 p .m .
Respectfully ,
SusanL. D -~
City Clerk-Treasurer
6
adjourned the meeting at
BID # JAX00-001517 ---
ITEM
NO: QTY: DESCRIPTION
1 32TON PLAYGROUND SAFETY
SURFACE
'
0
M
t )
c~ C:)
0
TOTAL PRICE :
I TERM S:
RECOMMENDED BIDDER
CITY 0, ~ONVILLE
BID TABU LA TION SHEET
=-
DEPT: PARKS DATE -~"~~·~----···-_. ·"' --• •• -• -••• • .,..P-'!n "o~"tcn ov. ~ <'
-------...... - ----"' BY: A .B. _l .... [JA~fl.-MR. MAYOR ·················
AMERICAN RUBBER AR. PLAY GROUND
UN IT UNIT UNIT UNIT UNI T
PRICE : AMOUNT : PRICE : AMOUNT: PRICe: AMOUNT : PRICE : AMOUNT : PRICE : AMOU NT:
320.00/TON $10,240.00 ~311 .50/TN $9,968.00
DELIVERED DELIVERED
'·
~~~-~· .... ~-::.::~:.::.· $10,240.00 ';j'_'.~ ~. • _·--;;.. -... $9 ,968 .00 I ;;_-, '• .-. --c . ' l": ..... ~~-.,.., __ ;
:"-... ~ -too • ... -..,_,.. -......... -~-;-._ , ____ ~--·--..--.· __ .... ___ .,_
AMERICAN RUBBER , INC
L____ ---~-------------
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
1. OPENING PRAYER:
2 . ROLL CALL:
3. PRESENTATION OF
MINUTES :
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5 . CONSENT AGENDA:
(Police Department)
(Fire Department)
(CDBG)
6 . WATER DEPARTMENT :
MAY 18 , 2000 7 :00P.M .
Regular City Council Meeting
May4, 2000
Regular City Council Meeting
April 20 , 2000
Regular Monthly Report/April
Police Chief Hibbs
Regular Monthly Report/April
Fire Chief Vanderhoof
Regular Monthly Report/April
Directo r Frank Rowland
7. WASTEWATER DEPARTMENT:
8 . FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11 . PARKS & REC DEPT:
12. PLANNING COMMISSION:
13. GENERAL:
14. APPOINTMENTS :
15. ANNOUNCEMENTS :
ADJOURNMENT
a.
REQUEST TO ACCEPT BID:
Skid Loader
REQUEST TO ACCEPT BID:
Asphalt Overlay
ORDINANCE : 1137 (#9-2000)
Personnel Policy Manual
b. Authority For Mayor/City Clerk
to sign contract with the Pulaski
County School District
Parks and Recreation Commiss ion:
Reappointment of Dr. Greg Bollen
For a term to expire 05/09/2005
oooc~--
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 1 8 , 2000
7:00 P .M. - 7 :11 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on May 18 , 2000 at t h e regular meeting p lace of the
Council. Alderman Howard del i vered the invocat i o n and the Mayor led
the standing audience in the "Pledge of Allegiance" to the flag.
ROLL CALL : Aldermen: Ell i o t t , Smith, Lewis, Gentry , Ray , Wi lson,
Fletcher, Wi l liamson , Twitty , and Howard answered ROLL CALL. Mayor
Swaim also answered ROLL CALL declaring a quorum. PRESENT ten (10),
ABSENT (0).
Others present: City Attorney Robert E. Bamburg , Deputy City Clerk
Me l anie Green , Di rector of Administration Mur i ce Green , FinancE!
Di r ector Paul Mushrush , Purchasing Agent C .J. Brown , Purchasing
Assistant Angela Blacklock , City Engineer Jay Whisker , CDBG
Director Frank Rowland , Parks and Recreation Director George Biggs,
Police Ch ief Hibbs , F ire Chief Vanderhoof , Mrs. Judy Swaim, Mrs .
DeDe Hibbs, Mrs. Edith Smith , Deputy of Public Works Jimmy Oakley,
Parks and Recreat i on Administration Manager Patty Walker, Fi reman
Kyle Rhone , Patriot Reporter Peggy Kou r y , Leader Reporter Rick
Kron , Democrat-Gazette Reporter Larry Ault and i nterested citizens ..
P RESENTATION OF MINUTES :
Mayor Swaim presented the minutes of t he Regu l ar City Counci 1
Meeting of May 4 , 2000 for approval and/or correction at the next
Regul ar City Council Meeting .
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved , seconded by Alderman Gentry that the minute:s
of the Regular City Coun cil Meeting of 20 April 2000 be APPROVED .
MOTION CARRIED.
Director of Administration Murice Green intro duced Mr . Jay Whisker
as the new l y hi r ed City Engineer . The Council welcomed him aboard .
CONSENT AGENDA:
REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Wilson moved, seconded by Alderman Elliott that the
Regular Monthly Report for April o f the Jacksonville Police
Department be APPROVED. Said report reflects; Total value of
reported stolen Property $54, 989. 00, Total value of recovered
stolen property $37,676 .00 , and Total Report Sales $308.00.
1
GODo33
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 18, 2000 .
7:00 P .M. - 7 :15 P .M.
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alder.man Wilson moved, seconded by Alderman Elliott to APPROVE the
Report for April of the Jacksonville Fire Department, which
reflects a fire loss of $30,475 .00 , and a savings total of
$410,500.00 .
REGULAR MONTHLY REPORT/COMMUNITY DEVELOPMENT
Alderman Wilson moved, seconded by Alderman Elliott that the
Regular Monthly Report for April be approved . Said report reflects :
PROGRAM INQUIRIES APRIL
Rehab .......................................... 1
Home ............................................ 0
CD BG ........................................... 0
S e wer ........................................... 2
HA G ............................................. 1
Ho me Bu yin g ..................................... 4
HOMEBUYER ASSISTANCE GRANT (HAG)
Applications ................................... 2
Approved ....................................... 0
P r o cessed & Cl os e d ............................. 0
HOUSING REHAB APPLICATIONS
Loan App l i cat i ons (HOME ) ........................ 0
Gran t App l i cat ion s (CDBG) ....................... 0
JOBS COMPLETED
HOME Funde d Re h a b s
CDBG Gr a n t Rehabs
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
CDBG Em e r gency Gran ts ......................... .
CDB G Sewer Grant s ............................. .
City Sewer Loan s .............................. .
CDBG Handi cap ................................. .
Wa rra n ty Re p a i rs .............................. .
To t al .......................................... .
HOME BLDG/BUYING/RECONSTRUCTION SALES
1
3
1
0
0
0
App l ica t i o n s r eceiv e d .......................... 1
Sing l e family h ous ing con s t r u c tio n s t a rt s ...... 0
Ho mes b u ilt o r r e -c ons tructe d /comp let ed ........ 0
Mortgag e L o a n a ppl i cat i on s pe nding fi na n c i n g 0
App r oved Mo r tgage loans fo r Canst . Sa l es ....... 0
2
YR-TO -DATE
6
4
2
6
1
1 9
2
0
0
2
0
1
3
5
3
4
0
3
1 9
8
·o
2
4
1
OOOOS!l
CITY OF JACKSONVILLE
REGULAR C ITY COUNCIL MEETING
MAY 18, 2000
7 :00 P .M. -7:15 P.M .
JBIP ACTIVITY
S tudents enro ll ed in current classes ........... 0
Numb er o f sess ions hel d ........................ 4
Correspondenc e to new bus iness ................. 3
Appl i cat ions taken ............................. 0
Pro mo t iona l p r esentat i ons ...................... 0
Visit s/Co n sultations with stude n t s ............. 10
S tudent Gran t/Loans ............................ 0
Grad uates ...................................... 1 4
Gr aduate b u sine ss start s ....................... 0
PUBLIC IMPROVEMENTS
Sage Str eet p r o j ect comp l ete d.
1 8
22
16
21
22
54
0
1 4
2
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Gentry, Ray, Wilson,
Fletcher, Williamson , Tw i tty and Howard voted AYE . NAY 0 . MOTIO~r
CARRIED.
WATER DEPARTMENT :
WASTEWATER DEPARTMENT:
WATER DEPARTMENT :
FIRE DEPARTMENT:
P OLICE DEPARTMENT :
STREET DEPARTMENT: a. Request to Accept Bid: Skid Loader
Al.derman Wil.son moved, seconded by Alderman Will.iamson to approvf:!
the low bid from Capital Ford New Holland in the amount of
$37,300 .00 as budgeted from the Street Department Fund . MOTION
CARRIED.
PARKS & RECREATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: ORDINANC E 1 1 37 (#9-2000)
AN ORDINANCE AMENDING THE CITY OF JACKSONVILLE PERSONN EL POLICY
MANUAL; DECLAR I NG AN EMERGENCY; AND , FOR OTHER PURPOS ES.
Mayor Swaim related t h at Ordinance 1137 wi ll be postponed until
Human Resource Di r ector Dennis Foor can be present . He expl ained
t hat Mr. F oor i s absen t due to hosp i t a l t es t .
b . Aut hority for Mayor/City Cl erk to sign contract wi th the
Pulaski County School District
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 18, 2000
7:00 P .M. -7:15 P.M.
Finance Director Paul Mushrush related that Parks and Recreation
conduct s a day camp program every summer, and that the agreement
will enhance the program by adding an educational element. He
stated that it is an agreement between the Boys and Girls Club, the
School District, and the Parks and Recreation Department .
Parks and Recreation Director George Biggs r elated that Parks and
Recrea tion has applied f or a grant that, if approved, will provide
program funding f or three years. He then stated that existing day
camp funds will need to fund the programs for this year before the
grant funds will be available. He stated that the City portion is
$54,000.00. He then related that summer camp hours will be 7:00
a.m. to 6:00p.m. but will be extended to offer after school hours.
He said that t eachers will help with the tut orial regarding
nutritional education and annual dentist checkups. He related that
some parenting classes will be offered along with swimming that is
being offered by the Parks Department regarding physical activity.
He stated that other programs will be added by the Police
Department offering the Dare Program and other drug awareness
programs.
Mayor Swaim noted that the City portion will be drawn from existing
budgeted funds that wo uld have gone to run the day camp without the
extra programs.
Alderman Smith moved, seconded by Alderman Lewis grant authority to
the Mayor and City Clerk to enter into an agreement with Pulaski
County Special School District.
In response to a question posed by Alderman Wilson, Mr . Biggs
related that the first year of the program will serve one -hundred
chi ldren and wi ll be the base for expansion.
Alderman Ray q u estioned meals and pl ans regarding government
nutrition funds .
Mr. Biggs related that the chi ldren will be served breakfast and
are requested to bring their own lunches.
Mr. Mushrush related that Jacksonville Elementary School Principal
Susan Buchanon is administrator of the programs and is familiar
with the regulations regarding governmental nutritional funding . He
related t hat the item was discussed and will be further researched.
At this time MOTION CARRIED.
4
0 ooos6
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 18, 2000
7 :00 P .M. -7 :15 P .M.
APPOINTMENTS: Parks and Recreation Commi ssion/Or . Greg Bo l len
Alderman Elliott moved, seconded by Alderman Howard to approve the
reappointment of Or . Greg Bollen to the Parks and Recreation
Commission for a term to expire 05/09/2005. MOTION CARRIED .
DEVIATION IN AGENDA :
ASPHA LT OVERLAY BID
Alderman Smith moved, seconded by Alderman Gentry to suspend the!
rules and place the Asphalt Overlay Bid on the agenda. MOTIOlir
CARRIED.
In r espon se to a question f rom Al derma n El liott , City Engin eer:
Whisker rela t ed that former City Engineer Reel has reviewed t h e
bids and felt the estimati ons were good. He t h en related that thEl
est i mations would p r ovi de for most of the nee d ed repai r s .
Mayor Swaim related that Duane Reel has been retained on an hourl y
basis f or consultat ion and t h e bids h ave b een r evi ewed, a d ding t h at
estimations regardi ng the mill wo r k we r e estimated a t $1.7 5 a
squa r e yard wh i ch came in at $1.33 per square ya r d. He responded
that Cranford has performed wo r k fo r the Ci t y of Jacksonv il l e, as
has a l l o f the bidders.
Alderman Elliott moved, seconded by Alderman Gentry to approve thE~
low bid from Cranford Construction in the amount of $384,412 .43.
Mayor Swaim no t ed tha t the estimated cost pe r square ton will be
drawn as budgeted funds from the Street Department .
At this time MOTION CARRIED.
ADJOURNMENT :
Mayor Swaim without objection
approximately 7:11 p .m.
Respectfully ,
~' ~ (\>,);~
a n L. D v i tt
City C -Treasurer
5
adjourned the meeting at
=-CITY OF j ONVILLE
.::SID TABULA II N SHEET
\
--------------------------------· --I ------------
BY: C.J .B . , ............... SUSAN DAVIT! .................
CAPITAL FORD N.H. HENARD UTILITY CO TRAKSAN EQUIP CO.
ITEM UNIT UNIT UNIT UNIT UNI T
NO : QTY: DESCRIPTION PRI CE: AMOUNT: PRICE : AMOUNT: PR IC E: AMOUNT: PRICE: AMOUN T: PRICE: AMOUNT:
1 SKID LOADER LS180 ~37 ,300.00 $37 ,300 .00 $40 ,790.00 $40 ,790 .00 $43 ,135.00 $43,135.00
2 DELIVERY CHARGE NONE 1 ,200.00 INCLUDED
0
" C.)
(,)
Cij
~
TOT AL PRI CE: $3 7,3 00 .00 $41,990.0 0 . .. $43 ,135.00 .. ~ I ·~ . ~
I TERMS:
RECOMM ENDED B IDDER CAPITA L FORD NEW HOLLAND
-
=-=
CITY OF '• '"'"ONVILLE
=s ro TAL __ .. J N SHEET =-=-
PROJECT#:. __ 2;:;;1~6 ____ _ DEPT: STRE ET DATE: 05/18/2000 TIME : 10:30 A.M. TABULATED ,...p;-[ OPENED BY: ~
6Y: C.J.B. I ... ..C ,,... ... !MAYO R '····-:.:.lL.... I
liTEM
NO:
ro cr;
(?
0 c
0
--
QTY:
a 100-200 TN
b 201 -500 TN
c 501-1000TN
d 1001·2000T
e 2001-4000
f OVER4000
DESCRIPTIO~
ASPHALT OVERLAY
CRANFORD CONST. --UNIT
PRICE: I A MOUNT:
$37.00 TON
36 .00 TON
36.00 TON
34.50 TON
33.30 TON
33.30 TON
FRESHOUR CONST. --UNIT
PRICE: I AMOUNT:
$40.00TON
38.00 TON
35 .05 TON
35.05 TON
35.05TON
35.05TON
0 I SWAIM 0
ROWLETT CONST. LASITER CONST. ------
UNIT UNIT UNIT
PRICE : I AMOUNT: PRICE: I AMOUNT:
---
PRICE: AMOUNT:
$40.00 TON $37.42 TON
40.00 TON 37.42TON
40.00 TON 37 .42TON
40 .00 TON 37.42TON
38 .00 TON 37.42 TON
34.15 TON 37.42 TON
1j 7,986 roN jTOTAL ESTIMATED QUANTITY 1 $33.30 TON 1$265,9 33 .80 1$35.05 TON 1 $279,909.30 j$34.15 TON 1$272,721 .90 1$37.42 TONI $298 ,836.12
2175,311 S .Y.ICOLD MILLING ASPAHALT $ 1.33 S.Y I$100,163.63 $1 .57 I $118,238.27 $1.60 l $120,497.60 I $1 .75 S.Y.I $131,794.25
311.650 TONSIADDENDUM 1 (PARKI NG L OTS) I $33.30 TONI $18,315.00 l$52.33 TON I $28,781.50 NO BID NO BIDI$37.42 TONI $20,581.00
m I
TOTAL PRICE : 1::':', :;:· '-; ,,. it'Ut::t*,t.i?*:ff!l -.-.-· '•{ •~:tQ~n~~m lr. ·. · '=' fiRiS:<tt~'1Jl~'!A r~~;:~:."-~
I
;TRUlH]tll RECOMMENDED R onn J'~:~JnRA
TERMS:
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
JUNE 1, 2000 7:00 P.M.
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF Regular City Council Meeting
MINUTES : May 18, 2000
4. APPROVAL AND/OR Regular City Council Meeting
CORRECTION OF MINUTES : May 4, 2000
5. CONSENT AGENDA:
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT : REQUEST TO ACCEPT BID :
9. POLICE DEPARTMENT:
10 . STREET DEPARTMENT
11. PARKS & REC DEPT:
12. PLANNING COMMISSION:
13. GENERAL:
14. APPOINTMENTS:
15. ANNOUNCEMENTS :
ADJOURNMENT
Fire Pump Apparatus
ORDINANCE: 1137 (#9-2000)
Personnel Policy Manual
ooooso
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 1, 2000
7 :0 0 P.M . -7 :30 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Counc i l of the City of Jackson ville , Arka nsas me t in
Regular Session on June 1 , 2000 at the regular meeting place of the
Council. Alderman Smi th delive r ed t h e invocat i on and Mayor Swaim
led a standing audience in t he "P l edge of Alleg i ance" to the flag .
ROLL CALL : Aldermen: Elliott , Sm i th , Lewis, Gentry , Ray , Wil s on,
Wi l liamson , Twitty , and Howard answered ROLL CALL. Mayor Swaim also
answe r e d RO LL CALL decl a r ing a quorum. Alde rma n Fl e t c h er ar r ived at
approximately 7 :03p .m. PRESEN T ten (10), ABSENT (0).
Ot hers present for the meeting were: City Attorney Ro b ert E .
Bambu rg, Deputy City Clerk Melanie Green , Director of
Adm i nistra t ion Murice Green , Di rector of Hu ma n S e rvices De nni:=
Foo r, CDBG Director Frank Rowland, Purchasing Assis t ance Angela
Bl acklock , Police Chief Hi bbs, Fire Chief Vande r hoo f, Mrs .. Judy
Swaim , Mrs . De De Hibbs , Mrs . Becky Foor , Firefighter Ky l e Rhone ,
Parks and Recreation Adm i nist rat i o n Manager Patty Walke r, Mr. Terry
Sansing, Jacksonville Patri ot Reporte r Peggy Koury , Leader Reporter
Rob Cox , Democra t-Ga z ette Reporter Larry Aul t and interested
c i tizens .
PRESENTATION OF MINUTES :
Mayor Swaim p r esented the mi nutes of the Regula r City Council
Meeting of May 18 , 2000 for app r ova l and/or correction at t he next
Regular City Counci l Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES :
Alderman Smith moved, seconded by Alderman Gentry that the minute:3
of the Regular City Cou ncil Meeting of 4 May 2000 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA :
WATER DEPARTMENT :
WASTEWATER DEPARTMENT :
FIRE DEPARTMENT : Request to Accept Bid for Fire Pumper Apparatus
Mayor Swaim related that purchase of a new fire truck ha~ been
authorized and the bids represent that purchase , adding that the
compar i son and recommen dation from the Fire Departmen t is a t each
workstation .
Alderman Elliott moved , seconded by Williamson to approve the
recommended bid from Pierce Manufacturing in the amount of
$163,175 .00 and reject the low bid from Central State.
1
OOOG~tt
CITY OF J ACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 1, 2000
7 :00 P.M. -7:30 P .M.
Mayor Swaim noted that justifi cation states that there are a number
of items which differ, point ing out that the bid from Pierce
Manufacturing inclu des ladde r s on their truck along with a discount
off e r for early p ay off .
Alderman Elliott n oted t h a t t he difference between the l ow bid a n d
t he r ecommended bidder is on l y $1 ,100.00 on a $163 ,000 .00 item .
Mayor Swaim related that funds would be d r awn from budgeted funds
for Fire Depa r tment Equipment.
Alderman Wilson po i nted out that t h e delivery time is ha l f that o f
other bids submitted .
At thi s time , MOTION CARRIED .
POLICE DEPARTMENT:
STREET DEPARTMENT :
PARKS & RECREATION DEPARTMENT :
PLANNING COMMISSION :
GENERAL: ORDINANCE 1137 (#9-2000)
AN ORDINANCE AMENDING THE CITY OF JACKSONVILLE PERSONNEL POLICY
MANUAL ; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Mayor Swaim related that the item h as appeared several times before
Counc i l for recommendation. He related that there will be a
personnel committee appo i nted to look at changes for the following
year . He then reviewed the changes regar d i ng Workers Compensation
which states that Workers Compensation will remain unchanged as in
the past providing that employees will receive full payment with
submission of the Worke rs Compensation check.
Discussion ensued and Mayo r Swaim stated t h at a l l po l icies have
remained the same with on l y t h e mandatory drug pol i cy additions.
In response to a question posed by Al derman Gentry , Mr . Foor
relat ed that the major c h ange under the Fami l y Medical Leave Act
based on advice from the Municipal League attorney is expanded
explanations of the FMLA Act and po l icy .
2
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 1, 2000
7 :00 P.M. -7:30 P .M.
Mr. Foor stated that basically most of the changes were
administrative, such as changing Department Heads to Directors , an
expansion of FMLA, and major changes to the drug and alcohol policy
with the addition of random testing for safety and security
sensitive positions.
Alderman Smith moved, seconded by Alderman Gentry that Ordinance
1137 be placed on FIRST READING . ROLL CALL: Aldermen Elliott,
Smith, Lewis, Gentry, Ray, Wilson, Fletcher, Williamson, Twitty and
Howard voted AYE. NAY (0). Motion received ten (10) affirmative
votes, ( 0) negative votes. MOTION CARRIED. Whereupon, City
Attorney Bamburg read the Ordinance.
Alderman Lewis moved, seconded by Alderman Howard to ACCEPT
Ordinance 1137 on FIRST READING. ROLL CALL: Aldermen Elliott,
Smith, Lewis , Gentry, Ray, Wilson, Fletcher, Williamson, Twitty and
Howard voted AYE. NAY (0). Motion received ten (10) affir.mativ,e
votes, (0) negative votes. MOTION CARRIED.
Alderman Gentry moved , seconded by Alderman Lewis to suspend the
rules and place Ordinance 11 37 on SECOND READING. ROLL CALL:
Aldermen Elliott, Smith, Lewis, Gentry, Ray, Wilson, Fletcher,
Williamson, Twitty and Howard voted AYE. NAY (0). Motion received
ten (10) affirmative votes, (0) negative votes. MOTION CARRIED .
Alderman Ge ntry moved, seconded by Alderman Ray to further suspend
the rules and place Ordinance 1137 on THIRD AND FINAL READING.
In response to a question posed by Officer Nusser, Mayor Swaim
related that sick leave provisions have not changed, adding that a
doctor's note will still be required following two consecut ive s i ck
days.
ROLL CALL: Aldermen Elliott, Smith, Lewis, Gentry, Ray, Wilson,
Fletcher, Williamson, Twitty and Howard voted AYE. NAY (0). Motion
received ten (10) affirmative votes, (0) negative votes. MOTION
CARRIED.
Alderman Elliott moved, seconded by Alde rman Lewis to APPROVE AND
ADOPT Ordinance 11 3 7 without an emergency clause . ROLL CAL L:
Aldermen Elliott, Smith, Lewis, Gentry, Ray, Wilson, Fletcher,
Twi tty and Howard voted AYE. NAY (0). Motion received nine (9)
affirmative votes, (0} negative votes. MOTION CARRIED.
3
CITY OF J ACKS ONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 1, 2 000
7 :00 P .M. -7 :30 P .M.
Al derman Smith moved , seconded by Al derma n Ge n try t h a t the
EMERGENCY CLAUSE be attached and adopted. ROLL CA LL : Aldermen
Elliott, Smith, Lewi s , Gentry , Ray, Wilson , Fletcher , Wi l liamson ,
Twitty and Howard voted AY E . NAY (0 ). Motion received ten (10}
affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED , ADOPTED AND NUMBERED 1137 THIS THE 1st DAY OF
JUNE 2000.
APPOINTMENTS :
ANNOUNCEMENTS : Mayor Swaim congratulated Fire Chief John
Vanderhoof in celebrating 30 years with the F i re Department.
He then asked that Chief Vanderhoof pass on thanks to the committee
who worked on bids for the fire truck which came in under expected
expenditure.
GRAHAM ROAD FIRE STATION
Chief Vanderhoof re l ated that the br i ckwork is being completed,
adding that the k i tchen and living area has been opened. He
re l ated HVACR work is scheduled as soon as the brickwork is
completed, adding that this is the first major improvement project
since the station was built in 1968 . He then related that the roof
has been completed.
RAILROAD OVERPASS PUBLIC HEARING
Mayor Swaim related that there will be a pubic hearing June 29,
2000 from 4 to 6:00 p .m. at the Jacksonville Community Center. He
said that it is hoped this will be the final meeting prior to
acquisition rights-of-way and utility location before bids ..
MARTIN STREET POOL
Mayor Swaim responded that the pool has opened for the season, but
is not a permanent situation . He related that the committee
continues with efforts to bui l d a new pool . He reminded Council of
the annual repairs, adding that it will eventual ly need to be
replaced .
ACCESS ROAD BETWEEN JAMES STREET AND RAMADA INN
Mayor Swaim related that the Highway Department was notified
immediately regarding events and repairs needed. He then related
that work on the Vandenburg exit has begun as per design of the
Highwa y Department. He stated that there would be a new ramp built
in the l ocation of Arthur's Beauty College.
4
000034
CITY OF JACKSONVILLE
REGULAR CITY COUNC IL MEETING
JUNE 1, 2000
7:00 P.M. -7 :30 P .M.
He related that there wi l l be two intersections instead of just the
one now . He further related concerns for future traffic
situations. He then commented on efforts involving other pro jects,
mentioning effort s to relocate the recycling center to the Jemelco
property. He related efforts also to secure t he Vertac site for
future development, adding that the City has applied for a $100,000
redevelopment grant regarding a clear titl e for redevelopment.
He then related that paving will begin shortly and milling
operations will begin in a week and be completed in approx imate ly
two weeks.
Mayor Swaim encouraged attendance of the City Picnic, which wi l l be
Saturday, June 1 0th 10:00 a.m. -6:00 p.m.
Mayor Swaim related on -going efforts to hire an additional Code
Enf or cement employee, point ing out the inundation of complaint
calls. Discussion ensued regarding process time factors and repeat
o ffenders.
Mr. Green related that t he "Pet Angels" will be revi ewing current
Animal Control ordinances, addi ng that the first meeting will be
h e ld June gth at 7 :00 p.m. Discussion ensued regarding the
increased adoption rate after the previous ordinance revision and
that t he n e uter and spay process is effective r egarding the over
population of cats and dogs .
Alderman Ray was congratulated on t he birt h of granddaughter
Adianna Joshline Kimble Ray born May 30, 2000.
ADJOURNMENT :
Mayor Swaim without o bj ection
approximately 7 :30 p.m .
Respectfully,
~~~ ' "' L . Dav1tt
City l erk-T re asur e r
5
adjourned the meeting
J -
•-oro -· .-~ --------· ... ···---.. -· -··--·---
PIERCE MFG. CENTRAL STATE
ITEM UNIT UNIT
NO: QTY: DESCRIPTION PRICE : AMOUNT: PRICE: AMOUNT:
I
1 1 PUMPER FIRE APPARATUS ~166,175.00 $166,175.00 $165,475.00 $165,475.00
I
2 1 DELIVERY CHARGE $0.00 $0.00 $1,000.00 $1,000.00
I
3 ESTIMATED DELIVERY DATE: 27-0ct-00 325 DAYS
I
4 DISCOUNT GIVEN WHEN
CHASSIE DEL TO PLANT ($3,000.00) ($3,000.00) ($5,385 .00) ($5,385.00)
I TOTAL PRICE: ~.i $163,171i.OO~ -. . $162,000.!)_0~
I TERMS:
RECOMMENDED BIDDtei~C<E_ MA~U~q_U~~~_}.
CITY 0 P NVILLE
BID TAE:suLA liON SHEET
---·-·· ···---··--
BY: A.B •
-
" ,,..... .. ~ . .':-:": ....
SMEAL FIRE APP. FERRARA FIRE APP.
UNIT UNIT
PRICE: AMOUNT: PRICE: AMOUNT:
$175,665 .40 $175,665.40 $183,210.00 $183,21 0.00
$1 ,500.00 $1,500.00 $0.00 $0.00
300-360 DAY 90-120 DAYS
$177,16~.~~--. -. $183,210.00
-· -·----·· Jf>ll""
MAYOR 1--fftF.T -····
SWAIM
AMERICAN LA FRANCE WOLVERINE FIRE APP
UNIT UNIT
PRICE: AMOUNT: PRICE: AMOUNT:
$195,442.12 $195,442.12 $205,569.00 $,205,569.00
$1,500.00 $1,500.00 $1,000.00 $1,000.00
210-240 DAY 365 DAYS
~$1~6,94~1!0, -~206,56~:00
1
PRECISION FIRE
UNIT
PRICE: AMOUNT:
$207,694.00 $207,694.00
$0.00 $0.00
140-160 DAY
($2,000.00) ($2,000 .00)
-J$205,694~00 •
c~
~~
(')
t::) w
Cit
I
City Council Of Jacksonville , Arkansas
AGENDA
Regu l ar City Council Meeti ng
1. OPENING PRAYER:
2 . ROLL CALL:
3. PRESENTATION OF
MINUTES:
4 . APPROVAL AND/OR
CORRECTION OF MINUTES:
5 . CONSENT AGENDA:
(Police Department)
(Fire Department)
(CDBG)
(Animal Control)
6. WATER DEPARTMENT:
JUNE 15, 2000 7:00 P.M.
Regular City Council Meeting
June 1, 2000
Regular City Council Meeting
May 18, 2000
Regular Month ly Report/May
Police Chief Hibbs
Regula r Month ly Report/May
Fire Chief Vanderhoof
Regula r Monthly Report/May
Directo r Fran k Rowland
Regular Monthly ReporUMay
Director of Administrat ion M. Green
7 . WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT: a. REQUEST TO ACCEPT BID:
11. PARKS & REC DEPT:
12. PLANNING COMMISSION :
13. GENERAL:
14. APPOINTMENTS :
15. ANNOUNCEMENTS:
ADJOURNMENT
Dump Truck
b. REQUEST TO ACCEPT BID:
Street Sign Materials
a . REQUEST TO ACCEPT BID :
Office Supplies
b. ORDINANCE 1139 (#1 1-2000 )
Unlawful Parking -Commercial Vehicles
(Aldermen Ell iott & Smith)
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 15, 2000
7:00 P .M. -7 :30 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Counci l of the City of Jacksonvi lle, Arkansas met in
Regular Session on June 15 , 2000 at the regu l ar meeting place of
the Council. Al derman F letcher de l ive r ed the invocat i on and the
Mayor led the stand ing audience in the "Pledge o f Al legiancen to
the flag .
ROLL CALL: Aldermen: Elliott , Smith , Lewis , Gentry, Ray , Wilson,
Fletcher, Williamson , Twitty , and Howard answered ROLL CALL. Mayor
Swaim also answered ROLL CALL declaring a quorum. PRESENT ten (10),
ABSENT (0) .
Others present: City Attorney Robert E. Bamburg , Deputy City Clerk
Melanie Green , Finan ce Director Paul Mushrush , Purchasing Assistan t
Angela Blacklock , City Engineer Jay Whisker , CDBG Direct or Frank
Rowland , CDBG Administrative Secretary Rhonda Johnson, Parks and
Recreation Di r ector George Biggs , Po l ice Ch ief Hi bbs , Fire Ch i ef
Vanderhoof , Mr s . Judy Swaim , Mrs. DeDe Hibbs , Mrs . Edi t h Smith,
Parks and Recreation Admini s t rat ion Manager Patty Walker , Al derman-
elect Robert Stroud, Mr . Terry Sansing , Pat riot Reporter Peggy
Koury , L eade r Reporter Rick Kron , Democrat -Gazette Reporter La r ry
Au l t and interested cit i zens .
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of May 4 , 2000 for approval and/or correction at the next
Regular City Counci l Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES :
Alderman Smith moved , seconded by Alderman Gentry that the minutes
of the Regular City Council Meetin g of 18 May 2000 be APPROVED .
MOTION CARRIED.
CONSENT AGENDA :
REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Elliott moved , seconded by Alderman Lewis that the Regular
Monthly Report for May of the Jacksonville Police Department be
APPROVED . Said report reflects ; Total value of reported stolen
Property $35,981 .00, Total value of recovered stolen property
$11,172.00 , and Total Report Sales $376.00 .
1
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 15, 2000
7:00 P.M. -7:30 P.M .
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alder.man Elliott moved, seconded by Alderman Lewis to APPROVE the
Report for May of the Jacksonville Fire Department, which reflects
a fire loss of $58,500.00, and a savings total of $20,000.00.
REGULAR MONTHLY REPORT/COMMUNITY DEVELOPMENT
Alderman Elli ott moved, seconded by Alderman Lewis that the Regular
Monthly Report for May, be approved . Said report reflects :
PROGRAM INQUIRIES MAY
Rehab .......................................... 0
Home ............................................ 2
Sewer ........................................... 1
HAG ............................................. 0
Home Buying ..................................... 7
HOMEBUYER ASSISTANCE GRANT (HAG)
Ap plication s ................................... 2
Ap proved ....................................... 1
HOUSING REHAB APPLICATIONS
Loan Applications (HOME) ........................ 2
Grant Applica tions (CDBG) ....................... 0
JOBS COMPLETED
HOME Funded Rehabs ............................. 0
CDBG Grant Rehabs .............................. 0
CDBG Emergency Gr ants .......................... 0
CDBG Sewer Grants .............................. 0
City Sewer Loa n s ............................... 1
CDBG Handicap .................................. 0
Wa r ranty Repairs ............................... 1
Total .......................................... .
HOME BLDG/BUYING/RECONSTRUCTION SALES
Applications received .......................... 1
Single f a mi ly h ousi n g con struction starts ...... 0
Homes built or re-con structed/completed ........ 0
Mo r tgage Loa n applications pen ding financing 0
Approved Mortgage loans for Home Sales ......... 0
2
YR-TO-DAT 'E
6
6
7
6
26
2
1
4
0
1
3
5
3
5
0
4
21
9
0
2
4
1
OGOG39
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 15, 2000
7:00 P.M. -7:30 P.M .
JBIP ACTIVITY
Students enrol led in current classes . . . . . . . . . . . o
Number of sessions held ........................ 0
Correspondence to new business ................. 3
Applications taken . . . . . . . . . . . . . . . . . . . . . . . . . . . . . o
Promot ional presentations . . . . . . . . . . . . . . . . . . . . . . 3
Visits/Consultations with students ............. 11
Student Grant/Loans ............................ 0
Graduates ...................................... 14
Graduate business starts . . . . . . . . . . . . . . . . . . . . . . . 1
PUBLIC IMPROVEMENTS
Spring Street Reconstruction in for bids.
Sage Street project c o mpleted and in rev iew for canx .
Galloway P a rk Equipment Bi ds are open .
Excell Park Equipment in review.
Johnson Par k Equipment in review.
REGULAR MONTHLY REPORT/ANIMAL CONTROL
18
22
19
21
25
65
0
14
. 3
Alderman Elliott moved1 seconded by Alderman Lewis to APPROVE the
monthly Animal Control Report for May 2000 .
Report reflects the following:
REVENUES ................................................... $ 471.50
CONTRIBUTIONS .................................... $ • 00
ADOPTIONS/FINES .............................. $ 471.50
TOTAL ............................................................ $ 471.50
ROLL CALL: Aldermen: Elliott# Smith~ Lewis 1 Gentry1 Ray 1 Wilson1
Fletcher# Williamson# Twitty and Howard voted AYE. NAY 0. MOTION
CARRIED.
Mayor Swaim pointed out that information regarding the annual CAPER
r eport from CDBG has been provided for Counci l review and announced
that CDBG has a new employee.
Di re ctor Frank Rowland introduced Ms . Rhonda Johnson wh o is charged
wi t h t h e home sales program and fina n cial data . He t h en related
t h at she will offer homebuyers ass i s t a nc e -tra ining classes and
encour aged attendance .
3
ooo:too
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
WATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 15 , 2000
7:00 P .M. -7:30 P.M.
STREET DEPARTMENT: a. Request to Accept Bid/Dump Truck
Alderman Ray moved, seconded by Alderman Williamson to accept the
low bid from Sterling Truck in the amount of $46,423.00 with funds
to be drawn from the Street Department Equipment Fund.
Discu ss i on ensued and Mayor Swaim related that the truck wou l d
replace an older vehi cle used to spread salt and sand when
necessary plus hau l small dirt l oads . He pointed out tha t t he
t r u ck has a stake t ype bed with sma l l metal sides enabling i t to be
used also as a small dump hau l er . He then n oted that it wi ll be
used in snow as the salt and sand truc k . He s tated that it i s a
five -ton diese l t r uck .
At this time, MOTION CARRIED .
b. Request to Accept Bid/Street Sign Materials
Mayor Swaim related t hat the bid reflects unit p rices , addi ng that
the City is not committed t o unit p urchase but has secured the unit
price . He related that while 3M was t he only bidder the bid did
reflect a savings r egarding some i terns as compared to sma l l er
purchases made in the past with other companies .
Alderman Wilson moved, seconded by Alderman Smith to accept the lo·H
bid from 3M in the amount of $30,533 .94.
Mayor Swa i m noted that funds wi l l be d r awn from a fund set-aside
for street sign e q uipment .
Discussion ensued as to the r eflective ma teria l and backgroun d
materi a l used regarding new F ederal mandated refl ect ivity laws for
s ignage . I t was noted that signage materi a l would be ordered as
needed and not stored.
At this time, MOTION CARRIED.
4
PARKS & RECREATION DEPARTMENT:
PLANNING COMMISSION:
'OOG.lr/1.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 15, 2000
7:00 P .M. -7:30 P.M.
GENERAL: a. Request to Accept Bid/Office Supplies
Mayor Swaim related that ninety of the most commonly used office
supply items were bid resulting in Pettus Office Supply as the
recommended low bidder.
Alder.man Smith moved, seconded by Alderman Gentry to accept the low
bid from Pettus Office Supplies. MOTION CARRIED.
Mayor Swaim noted that office supplies are purchased and charged
separately through each department.
b. ORDINANCE 1139 (#11-2000)
AN ORDINANCE AMENDING JACKSONVILLE MUNICIPAL CODE §§ 10.22 .010 AND
10.22.020; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Alderman Smith related that the Ordinance is intended to address
commercial hauling truck over 1-ton1 adding that recently those
trucks have remained parked on City streets and residential areas
longer than allowabl e. He related complaints regarding large truck
parking and further mentioned the noise factor and the
incompatibility for a residential area .
Alderman Smith moved, seconded by Alderman Elliott that Ordinance
1139 be placed on FIRST READING with amendment under the WHEREAS
paragraph and Section One, A to include the wording of "commercial
hauling".
Discussion ensued and Alderman Smith moved, seconded by Alderman
Elliott to include further amendment of Ordinance 1139 in Section
One, A to strike the following a) the entire
vehicle/trailer/equipment is hidden from public view from the
street. ROLL CALL: Aldermen Elliott 1 Smith, Lewis 1 Gentry, Ray,
Wilson, Fletcher, Williamson, Twitty and Howard voted AYE. NAY
(0). Motion received ten (10) affir.mative votes, (0) negative
votes. MOTION CARRIED. Whereupon 1 City Attorney Bamburg read the
Ordinance.
Alderman Elliott mov ed , seconded by Alderman Smith that Ordinance
1139 be ACCEPTED on FIRST READING as amended.
5
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 15 , 2000
7:00 P .M. -7:30 P .M .
Discussion ensued and audience member Alderman -elect Stroud pointed
out that the 24 -hour t i me factor reg ardi ng permission to leave the
vehic l e parked may need to be clarified .
City Attorney Bamburg stated that the time factor prohibits more
than o n e hour pa rki ng withou t permi ssion unless the vehicle is
being loaded or unloaded . He pointed out that o nly with temp o rary
parking permiss i on from Code Enforcemen t could the vehicle remain
more than twenty-four hours for purpo se s of special c ircums tance
regard i ng construction. It was noted that this provi sion is
intended t o include moving vans .
Alderman Elliott and Ray expressed concern for l ega l
interpretation .
Discussion ensued and it was c l arified tha t t he One-ton limi t is
intended t o apply to any of the commer c ial hauling equ ipment
i n cluding truck, trai ler, equipment and/or cargo .
Qu es tions were raised by Po l ice Chi ef Hibbs regarding school buses
a nd Alderman Fletcher related concerns for spec ial permission
regarding cons truction equipment left ove rni g h t o n site.
City At torn ey Bamb urg clarified t h at constru ction equipment le f ·t
over the a llowable t ime p eriod of act ual work wou ld requ i r e
approval or verif i cation t h rough the Code Enforcement De pa rtme nt.
Mayor Swaim pointe d out that Co d e Enforcement would r e spond to
complaint s as rece ived .
Discussion ensued regarding different r equireme nt s from t h e variou s
surr ounding cities . It was pointed out that the Ordinance i s
inte nde d to addr ess s ituations regard ing 18 -whe e l vehicles i n
r esiden tial areas . Concerns were voiced regarding opening a wider
range.
City Attorney Bamburg advised tha t the Ordinance not be limited to
one s p ec i fic natu re of tru c k because o f e n forceme nt purposes.
Issues of enforcement and to l erance regarding construction
equipme nt were d iscussed and the need for a contracto r to obtain
special p ermiss i on .
6
Or.n~ .J3 '· ""-~ .
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 15, 2000
7 :00 P .M. -7:30 P .M.
Alderman Fletche r moved , seconded by Alderman Smith to further
amend Or dinance 1 1 39 in Section On e A and strike the last sentence
o f ~No such vehicle/trailer/equipment shall r ema i n on a residential
l ot , street, o r area more than twenty-four (24) hours unless: b)
temporary permi ssio n has been granted b y the Office of Code
Enforcement because of specia l circu mstances (construct ion ,
demolition, renovation , etc .)". ROLL CALL: Aldermen El l iott ,
Smith , Lewis, Gentry , Ray , Wilson , Fletcher , Wil l iamson , Twitty and
Howa~d voted AY E. NAY (0). Motion received ten (10) affi rmative
votes, (0) negative votes. MOT I ON CARRIED.
Discussion e nsued and Alderman El l iott moved, seconded by Alde rman
Smith to further amend paragraph one beginning wi th ~wHEREAS ," and
Se ction One A to include the terminology of ~commercial h auling"
before t h e words trucks , tractors and trailers . ROLL CALL: Alder men
Elliott , Smi t h , Lewis , Gentry , Ray , Wilson, Fl etcher , Williamson,
Twit ty and Howard vo ted AYE . NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes . MOTION CARRIED.
Alderman Fle tch e r moved , seconded by Alderman Gentry to suspend t h e
rul es and place Ordinance 11 39 as amended on SECOND READING .
Alderman Ray moved to tab le Ordinance 1 1 39 r egardin g clarificat i on
of reading . MOTION DIED FOR LACK OF A SECOND.
City Attorney Bamburg read section A for c l arif i cation and it was
determined t h at a school bus is con sidered to be a comme r cial
h a uling veh icle .
ROLL CALL : Aldermen El l iott , Smith, Lewi s , Gentry , Ray , Wil son ,
Fletcher , Wil l iamson, Tw i t ty a n d Howard voted AYE . NAY (0). Mo t ion
received ten (10) affirmative votes , (0) negative votes. MOTION
CARRIED . Whereupon City Attorney Ba mburg read Ordinance 1139 a s
amended for the second time .
Alderman Sm i th moved, seconded by Alderman Howard to f urther
s u spend the rules and place Ordinance 1139 as amended o n THIRD AND
FINAL READING. ROLL CALL: Al dermen Ell iott , Smith, Lewi s , Gentry ,
Ray, Wil son , F l etcher , Williamson, Twitty and Howard voted AYE. NAY
(0). Motion recei ved ten (10) affirmative votes , (0) negative
votes. MOTION CARRIED. Wh e r e up o n City Attorney Bamb u rg r ead
Ordinance 1139 as amended for t h e t h ird and final time .
7
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 15 , 2000
7:00 P .M. -7 :30 P.M .
Alderman F letcher moved , seconded by Alderman Gentry to APPROVE ~)
ADOPT Ordinance 1139 as amended. ROLL CALL: Aldermen El liott ,
Sm ith, Lewis, Gentry , Ray, Wilson, Fletcher, Williamson, and Howard
voted AYE. NAY (0 ). Motion received ten (10) affirmative votes,
(0) negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alde rman Gentry, that the
EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Aldermen
Elliott, Smith, Lewis, Gentry , Ray, Wilso n, Fletcher, Williamson,
and Howard voted AYE . NAY ( 0) • Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED, ADOPTED AND NUMBERED 1139 THIS THE 15th DAY 0:~
JUNE 2000.
APPOINTMENTS:
ANNOUNCEMENTS:
Mayor Swaim related that t h e first Annual City Picn i c was a
success , adding that the Po lice Department has requested return of
the softball trophy due to Park a n d Recreation substitutions on the
Fi re Department team alon g with washing of police cars.
Park and Recreation is sponsoring a Fish ing Derby Saturday for
you th 15 years or u n der .
Alderman Ray thanked Parks and Recreation for their support 1n t h e
re-opening of the Boys and Girls Cl u b.
Mayo r Swaim reminded Counc il of the Railroad Overpass publ i c
hearing to be held July 29th at the Jacksonvi lle Communi t y Cente r.
ADJOURNMENT :
Mayo r Swaim wit h ou t objection
approx i mate l y 7:30 p.m.
Respectfully,
8
adjourned the meet ing at
ID #: JAX-00-0012
ITEM
NO: QTY: DESCRIPTION
1 1 OFFICE SUPPLIES
(90 OF COMMON USED ITEMS)
2 DESK TOP DELIVERY
DELIVERY CHARGE
3 MINI CATALOG 30-70% OFF
4 STANDARD CATALOG
TOTAL PRICE:
TERMS:
RECOMMENDED BIDDER:
---
CITY OF _Sa NVILLE
BID TABULATION SHEET
DEPT: COJ DATE: 04/20/2000
PETIUS OFFICE SUP OFFICE DEPOT
UNIT UNIT
PRICE: AMOUNT : PRICE: AMOUNT:
$193 .05 $193.05 $253.71 $253.71
YES NEXT DAY NO NEXT DAY UPS
NONE UPS CHARGE
30-70% DISCOUNT NONE
25% DISCOUNT NET PRICER LESS4.85%
•-..~
,-:~. $193.05 ' ... $253.71
P.f;UUS 01;171CE;~UJ?P.~II;~
TIME: 11:00 A.M. TABULATED OPENED BY:
BY: C.J .B. MAYOR SWAIM
TARGET PRINTING
UNIT UNIT
PRICE: AMOUNT: PRICE : AMOUNT:
$316.91 $316 .91
YES NEXT DAY
NONE
NONE
36% DISCOUNT
!-: .$316.91 :-!'~. -~ ·_:·· ·. ~· ~ '
!
0 (_~
0 ~-.!J
~ '-,
"' ~
Jt'1
0
Q
0
ID #: JAX-00-0022
RETROFLECTIVE SHEETING
ITEM
NO: QTY: DESCRIPTION
1 REFLECTIVE SHEETING
2 OVERLAY FILM
3 CLEAR TRANSFER TAPE
4 DELIVERY CHARGE
TOTAL PRICE:
TERMS:
RECOMMENDED BIDDER:
CITY OF BONVILLE
BID TABULATION SHEET
DEPT: STREET DATE: 05/30/2000 TIME: 11:00 A .M. TABULATED OPENED BY:
BY: A .B MAYOR SWAIM
3M TRAFFIC CONTROL STIMPSON ITE TARGET PRINTING
UNIT UNIT UNIT UNIT
PRICE: AMOUNT: PRICE: AMOUNT: PRICE: AMOUNT: PRICE: AMOUNT:
$23,492 .06 $23,492.06 NO BID SUBMITTED
$5,633 .28 $5,633.28
$1,408.60 $1,408.60
$0 .00 $0.00
I
-
di30,53~.9,4 ~~..1'.:'1'· ~ ~.-... '-· . . : ~"'· !:.~ q~~~ r··:~ ... ·:· -~~ .. • -,, L ••'·-,;:;..;. I
,3_M·TRAfi[C~fQNT~QI#lj
)
ID #: JAX· 00-0023
1 1 1DUMP TRUCK
2 ESTIMATED DELIVERY TIME:
CITY 0 1 j cSONVILLE
BID TABULATION SHEET
DEPT: STREET DATE: 06/08/2000
)
$49,386.50 I $49,386.so l$46,423.oo I $46,423.oo I $47,781.oo I $47,781.oo I $51,845.oo 1 $51,845.oo
150 DAYS 90 DAYS 45 DAYS MONTHS
~ •• J
0
0
~ , . .j
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
JULY 6, 2000 7:00P.M.
1. OPENING PRAYER :
2. ROLL CALL:
3. PRESENTATION OF
MINUTES :
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
Regular City Council Meeting
June 15, 2000
Regu lar C ity Council Meeting
June 1, 2000
(Animal Control) Regular Monthly Report/June
Director of Administration M. Green
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT :
12. PLANNING COMMISSION:
13. GENERAL: a. PRESENTAT ION: 1999 CAFR
Comprehensive Annual Fin ancial
Report
14. APPOINTMENTS:
15. ANNOUNCEMENTS:
ADJOURNMENT
b. UPDATE: Engineering Project
Overlay Program
Main Street Overpass
Redmond Road Bridge
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 6 , 2000
7 :00 P.M. -7:20 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNIC I PAL DRIVE
0001,03
The City Council of the City o f Jacksonville , Ar kansas met in
Regul ar Sessio n on July 6 , 2000 at the regul a r me eting place of the
Coun cil. Alderman Smith delivered the invocation and Mayor Swaim
led a standing audience in the "Pledge of Allegiance" to the flag .
ROLL CALL : Aldermen : Ell iott , Sm i th , Gentry , Ray , Wilson, Fletcher ,
Williamson , and How a rd answered ROLL CALL. Mayor Swaim also
an sw ered RO LL CALL declaring a quorum. PRESENT eight (8), AB SENT
( 2) .
Others present f or the mee ting were : City Attorney Robe r t E .
Bamburg , Deputy City Clerk Mel anie Gr ee n , Director of
Adm i nistration Mur ice Green , Hu man Resource Director Denn i s Foor ,
Fi n ance Director Paul Mushrush , City Enginee r Jay Whisker , CDBG
Director F rank Rowlan d , Parks and Re creat i on Director George Bi ggs ,
Police Chi ef Hibb s , F i r e Ch i ef Vanderhoof, Ca ptain-Chap l ai n Joe
Bratt on , Mrs. Judy Swaim, Mrs . Edit h Smith , Mrs . DeDe Hibbs , Mrs .
JoAnn Wil liamson , Alderman -elect Robert Strou d , De p uty of Public
Wo rks Jimmy Oakl ey , Mrs. Addi e Gibson , Jacksonville Patriot
Re porter P e ggy Koury , Leade r Reporter Rick Kron , Democrat-Gazette
Repor t e r Amy Upshaw and interes ted ci t izens .
PRESENTATION OF MINUTES:
Mayor Swaim presented the minut es of the Regular City Council
Meeting of June 15 , 2000 for approval and/or correction at the next
Regul ar Ci t y Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES :
Alderman Smith moved, seconded by Alderman Gentry that the minutes
of the Regular City Council Meeting of 1 June 2000 be APPROVED.
MOTION CARRIED .
CONSENT AGENDA:
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Wilson moved , seconded by Alderman Elliott to APPROVE the
monthly Animal Control Report for June 2000 . Report reflects the
following :
REVENUES ................................................... $
CONTRIBUTIONS .................................... $
ADOPTIONS/FINES .............................. $
TOTAL ............................................................ $
1
719 .00
.00
719.00
719 .00
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 6, 2000
7 :00 P.M . -7 :20 P.M.
ROLL CALL: Aldermen : Elliott, Smith , Gentry , Ray , Wilson , Fletcher,
Will i amson, and Howard voted AYE . (0) voted NAY. MOTION CARRIED ..
DEVIATION IN AGENDA:
ELECTION OF JOE BRATTON AS CHAPLAIN
Chief Vanderhoof announced tha t Joe Bratton
elected as Ch aplain for the Arkansas Fire
repr esen t i ng Arkan sas .
was nominated and
Ch i efs Associat i on
Mayor Swaim a n d Council congrat u lated Captain Bratton, adding that
the Ch apl ain program receives many compliments , which is above and
beyond the call of duty.
BUSINESS INCUBATOR PROGRAM RECOGN I TI ON AWARDS
Mr . Frank Rowland recognized the Mayor and Counci l i n t h an k inq
t h ose who have h e lped to make the Business Incubator Program an
o u tstanding program which i s now being recognized as one of t he
"Best of the Best" o f HUD programs in the State of Ar kan sas . He
re l a t e d that the program was included in the reg i o n a l area of
Arkansas , Texas , Missour i and several other southwestern regional
states and se l ected at that level and is now being forwarded on to
the National leve l for the "Best of 100" in the Country. He stated
that it is a collective effort involving the support of the Mayor ,
Council and the hard work of Kay Phillips and Cindy E l ia. He
joined in congratulations for t hose accompl i shments .
WATER DEPARTMENT:
WASTEWATER DEPARTMENT :
WATER DEPARTMENT:
FIRE DEPARTMENT :
STREET DEPARTMENT:
PARKS & RECREATION DEPARTMENT:
GENERAL: a. PRESENTATION OF 1999 CAFR (Comprehensive Annual
Financial Report)
Mr . Mack McA li ste r said that he is proud to be a c i t i zen of
Jacksonv i lle and stated t h at i t is his honor to work on the
f inancial reports for City of Jacksonville . He complimented the
CAFR Report and t h e Finance Department. He recognized that the
Gove rnment F i nance Of ficers Associat i on of the United States and
Canada awa r ded its certificate of achievement for excellence in
2
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUL Y 6, 2000
7:00 P.M . -7 :20 P.M .
financial reporting to the City of Jacksonville for its
Comprehensive Annual Financial Report for the fiscal year Decembe r
31, 1998 . He stated that it was the second year the City of
Jacksonv il le received the prestigious awa rd.
He stated that the report represents a significant accomplishment
by the City to provide the public and the City's management with a
clear and thorough understanding of the City's fi nances. The CAFR
is p ubl ished by the City's Finance Department and represents the
City 's official annual financial report. He related that it is
their job as auditors to report on the fa ir presentation of the
financial statement contained therein . He recognized Finance
Director Paul Mushrush and McAlister Associate Gerald Clark for
their ac complishments.
He related that CAFR consists of the Introductory , Fi nancial ,
Single Audit, and Statistical Sections . He highl i gh ted that to t a l
operating revenues for 1999 were $16.5 million an increase of
approximately 3 .4% over 1998 . He then related that tota l operating
and capital expenditures in 1999 were $12 .3 million, up slightly
from $12 .2 million in 1998 . He pointed out that Personnel cost is
the City 's l a rgest expense at approximately $8 million or 60% of
the total . He said that revenues exceeded expenditures in the
City's operating and capita l project funds by approximately $4 .2
million in 1999 , thereby increas ing the fund balances of those
Funds to $12.3 million at the end of 19 99 . He noted that , of this
amount , $7.1 million dollars was reserved or designed either for
future projects or for the year 2000 budget as of December 31 ,
1999. He said that the Gene ra l Fund balance at December 31 , 1999
was approximately $2.0 million which rep r esents approximately 56
days of current operating expenditures . He related that the City
of Jacksonville has done an excellent job in maintaining capital
expenditures funds. He related that there were no reportable
conditions on internal control or material instance s of
noncompliance regarding laws and regulations in the audi t of the
financial statements. He then related there were no audi t findings
or questioned cost relative to Federal grant award programs and
that all is sues regarding prior and current year audit findings of
an immaterial natur e are in compliance.
He stated that overall, 1999 was another exceptionally good and
successful year for the City. He said that good budgetary control
contributed to effective cost containment, and that the City
3
000'1.12
continues to
conservative ,
resources.
fulfill its
pay -as -you -go
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 6, 2000
7 :00 P.M . -7 :20 P.M.
financial responsibility
manner , making the most
in a
of its
He stated that the CAFR has been submitted to the Government
Finance Officers Association for consideration of a third
Certificate of Achievement for Excellence in F i nanc i al Reporting .
He offered special recogniti on of the City's Finance Department and
Finance Director in publishing a quality annual financial report.
In conclusion, he expressed appreciation to the Council for the
opportunity to serve as the City's auditors.
Mayor Swaim pointed out that from the 2% City Sales Tax of $4.9
mi llion approxi mately one -half is generated as Wastewater Fund
revenues.
b. UPDATE of Engineering Projects:
OVERLAY PROGRAM
Ci ty Eng i neer Whisker related that milling has begun at the old
bank building which had base fa i lures in the back parking lot that
have been repai r ed . He stated that 20% of the contract has been
milled, which takes into account recent holidays take n by the
contractor. He stated that asphalt has been laid in the front
pa rking lot of the bank building and work will begin on the back
lot t omorrow. He rela ted that the milling s have been used t o build
a road from Garvin to Dupree Lake.
Mayor Swaim pointed out that the road is being used as a relie f
road and additional access road during tournaments , made possible
with the last purchase of 20 additional acres adjacent to Dupree
Park.
MAIN STREET OVERPASS
City Engineer Whisker related that the public hearing went well as
a come and go event. He offered handouts regarding the re -locative
guides.
REDMOND ROAD BRIDGE
City Engineer Whisker related that
reviewed, adding that the project
cur rently determining the estimate.
4
plans are currently
has been sized and
beinq
he is
OC(t.:-1.3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 6, 2000
7:00 P.M . -7:20 P .M.
In response to a questio n from Al derman Wilson , City Engineer
Whisker relat ed that given the time line of the project regarding
closure of the road, precast box c ulve r ts ha ve been chosen. He
stated that the road wil l b e detoured for approximately one week.
He explained procedure regarding placement of precast box culverts .
Alderman Wi lso n suggested that a detour sign be placed at Hw y 1 61
regarding the bridge closure , giving motoris ts advanced notice of
conditions ahead .
City Engine e r Wh is ker s tat ed that the mai n detour sign wil l be
placed at James Street al l owing only traffic t o the bac k area and
a ful l detour behind that area at Dupree .
In response to a question from Alderman E ll iott , Ci ty Engi nee r
Whisker related that the bridge will b e matched to the other bridge
on Redmond that was redes igned to accommodate f our lane s .
Mayor Swaim noted tha t g i ven the scope of work involved in the
Overlay program it will be time consuming. He related that bids
for stripi ng wi ll now beg i n .
TRAIN DERAILMENT
May or Swaim commended the Public Safe ty and Pubic Works Department,
compl i ment i ng the ir jobs regarding the train derailment . He stated
that upon arriv i ng from Little Rock he found the situation unde r
c ont rol . He stated that both De p artments did a great job , adding
that Murice Green a nd Jay Whisker coordi n ated n ece ssary action to
bring the situation unde r co ntro l . He point ed out that it was a
major d era ilment involving sixteen rail cars of which fifteen were
overturned. He stated repair work regard i ng the crossing is being
monitored by City Eng i n ee r Whisker . He expressed appreciation for
a l l involved a nd the i r h ard work .
APPOINTMENTS :
ADJOURNMENT :
Ma yor Swaim without objection
approximately 7 :20 p .m.
5
adjo u rned the me eting at
0001:14 City Council Of Jacksonville, Arkansas
AGENDA
Regu l ar City Council Meeting
J ULY 20, 2000 7 :00P.M.
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MIN UTES:
5. CONSENT AGENDA:
Regular City Council Meeting
July 6, 2000
Regular City Council Meeting
June 15, 2000
(Police Department) Regular Month ly ReporUJune
Police Chief Hibbs
(Fire Department) Regular Month ly ReporUJune
Fire Chief Vanderhoof
(CDBG) Regular Month ly ReporUJune
Director Frank Rowland
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. PLANNING COMMISSION:
13. GENERAL: a. REQUEST TO ACCEPT BID:
CDBG Spring Street Construction
HOME CONSTRUCTION PROGRAM:
CDBG /Approval to Acquire Property
c. Letters of Condemnation
14. APPOINTMENTS:
15. ANNOUNCEMENTS :
ADJOURNMENT
OC01!S
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 20, 2000
7 :00 P .M. -7:21 P.M .
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Counc i l of the City of Ja c ks onvi lle , Arkansas met in
Regular Session on July 20 , 2000 a t the r egular mee ting place of
the Council. Mayor Swaim delivered the invocation and l ed a
standing audience in the "Pl edge of Allegiance" t o the flag.
ROLL CALL : Aldermen: Elliott , Smith , Lewis , Wilson , Twitty and
Howard answered ROLL CA LL. Mayor Swaim als o answered ROLL CALL
declaring a quorum . Alderman Fl etcher arrive d at approximately 7 :02
p .m . PRESENT seven (7), ABSENT (3).
Others present for t h e meeting were: Ci ty Atto rney Robert E .
Bamburg , Deputy City Clerk Melanie Green, Director o f
Adminis tra t ion Mu rice Green , Human Resource Director Dennis Foor,
City Engineer Jay Whisker , CDBG Director Frank Rowland , Parks and
Recreation Administrative Assistant Patty Walker , Fire Chief
Vanderhoo f , Po lice Captain Baker , Mrs . Jud y Swaim , Mrs. Lindy
Lew is , Mr . De nnis Sobba , Deputy of Public Works Jimmy Oakl ey , Mr .
Terry S ans ing , Mrs . Addie Gi bson , Jac k sonvi lle Patriot Re p o rter
Pe ggy Koury , Lea d er Reporter Rick Kron , De mo crat -Gaze tte Reporter
Am y Upshaw and i ntere sted c itizens .
PRESENTATION OF MINUTES :
Mayo r Swaim presented the mi nutes o f t he Regular Ci ty Council
Meeti ng of July 6 , 2000 for approval and/or correct i on at the next
Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Lewis that the minutes
of the Regular City Council Meeting of 15 June 2000 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Elliott moved, seconded by Alderman Wilson that the
Regular Monthly Report for June of the Jacksonville Police
Department be APPROVED . Said report reflects; Total value of
reported stolen Property $73,843 .00, Total value of recovered
stolen property $36,340.00, and Total Report Sales $358 .25 .
1
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 20, 2000
7 :00 P.M. -7:21 P .M.
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Elliott moved, seconded by Alderman Wilson to APPROVE thE~
Report for June of the Jacksonville Fire Department, which reflects
a fire loss of $28,000 .00, and a savings total of $46,000.00.
REGULAR MONTHLY REPORT/COMMUNITY DEVELOPMENT
Alderman Elliott moved, seconded by Alderman Wilson that thE~
Regular Monthly Report for May, be approved. Said report reflects:
JBIP ACTIVITY JUNE YR. TO DATE
Students enrolled in current classes ........... 0 18
Number of sessions held ........................ 0 18
Correspondence to new business . . . . . . . . . . . . . . . . . 0 13
Applications taken ............................. 4 25
Promotional presentations ...................... 2 24
Visits/Consultations with students ............. 12 56
Student Grant/Loans . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 0
Graduates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 0
Graduate business starts . . . . . . . . . . . . . . . . . . . . . . . 0 2
Note: The U.S . Dept . of HUD recognized this program in June as a
"Best Practice" State and Regional Award winner for 1999 and now in
competition for National Honors to be announced in August 2000 .
PROGRAM INQUIRIES JUNE
Rehab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Home ............................................ 12
CDBG . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Sewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
HAG . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Home Buying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
HOMEBUYER ASSISTANCE GRANT (HAG)
App lications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Approved . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
HOUSING REHAB APPLICATIONS
L oan Applications (HOME) . . . . . . . . . . . . . . . . . . . . . . . . 1
Grant Applica tions (CDBG) . . . . . . . . . . . . . . . . . . . . . . . 3
Tota l Rehabs Done . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
HOME BLDG/BUYING/RECONSTRUCTION SALES
Applications received .......................... 1
Homes built or re -constructed/completed ........ 0
Mortgage Loan applications pending financing 0
Approved Mortgage loans for const . sales ....... 0
2
YR-TO-DATE:
7
16
10
10
2
21
2
1
2
4
16
9
2
4
1
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 20 , 2000
7 :00 P .M. -7:30 P .M.
Note : The U.S. Dept. of HUD recognized this program in June as a
"Best Practiceu State Award winner for 1999 .
PUBLIC IMPROVEMENTS/JUNE
Stanphil Road Sidewalk
Residents do not want this sidewalk on the north s i de of the road.
Construction-P ending locat i on
We will hold a meeting in August to discuss alternatives
S. Spr i ng Street Reconstruction , sidewalk, curb
Bids rece ived/pending Council action-estimated construction date :
August 28, 2000
Low/Mod Income area Parks Improvement
-new equipment pur chased/pending for Galloway Park
-proposed equipment for John son & Excel Parks ineligible .
Mr . Rowland explained that a ruling from HUD based on a citizen
complaint , stated that J ohnson & Excel Park (in the same census
tract) must be included or excluded together . He stated that it is
planned to ment ion t he area in the Five ( 5) Year Plan as a
strategic revitalization area and are now waiting for a
determination from HUD . He then noted that the Mayor and the Parks
and Recreation Commission have f unded equipment for both Johnson &
Excel Park from City funds because the y could not be funded through
CDBG.
ROLL CALL: Aldermen : Elliott, Smith, Lewis, Wilson, Fletcher,
Twitty and Howard voted AYE. NAY 0. MOTION CARRIED .
Mayor Swaim noted that the compla i nt was fr o m the Johnson Park area
regarding work being conducted in Excel Park. He stated that the
census tract eliminated both parks from being considered in the low
to mode rate-income areas .
FIRE DEPARTMENT :
STREET DEPARTMENT:
PARKS & RECREATION DEPARTMENT :
GENERAL: a . REQUEST TO ACCEPT BID
Mayor Swaim re l ated that the low bid from Barger Ex cavating was
given the option to resubmit pri or to acceptance of bids because of
a miscalculation b ased on yardage . He stated that Barger was
allowed to recalculate based only on the l owest calculation
submitted for that particular item. He related that when
resubmitted the bid still came in as lowest bidder.
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 20 , 2000
7 :00 P .M. -7:30 P.M.
Alderman Smith moved, seconded by Alderman Lewis to accept the lo~r
bid of $150,310.00 from Barger Excavating .
In response to a question from Alderman Wilson, Mayor Swaim related
that the refigured bid was based on the lowest calcu lat i on
s ubmitt ed only for that particular item . He then related that
Barger did n ot have the opportunity to use other bids as a basis
for recalcu lat i on.
Mayor Swaim re l ated that funds will be drawn from CDBG projects .
At this time, MOTION CARRIED .
b . HOME CONSTRUCTION PROGRAM/CDBG approval to acquire property .
Mr . Frank Rowland referred to the appraisal report from Mr. Larry
Dupree regarding 106 Church Street . He rela t ed that the appraised
value i s $7 ,800 .00 , adding that the offer will be made for less . He
stated that as a pur chase of l ess than $1 0 ,000 .00 it does not
re quire Council approval, adding that he wanted to make sure
Council is aware of plans to embar k i nto purchase of l and to build
houses . He stat ed that CDBG will not exceed th e appraisal price
and will hopefully purchase under appra ised value.
Alderman Fletcher moved, seconded by Alderman Lewis to grant:
authority for the Mayor and CDBG Director negotiate purchase of the
proposed property , not to exceed appraisal. MOTION CARRIED .
c . LETTERS OF CONDEMNATION
City Engineer Whisker related the follow ing five (5) houses have
rece i ved letters of condemnation: 192 Pike Avenue , 103 Pulaski, 312
South Oak, 110 Jaxon Circle, 510 Ray Road . He asked that telephonE~
calls be directed to his office. He related that o wn ers have been
asked to bring the houses up to code before fu rther proceedings .
Mayor Swaim explained that condemnation of the houses will require
City Council action , adding that the letter is to notify owners
that they must meet code in a reasonab le length of time .
Discussion ensued and it was noted that at least two prop erty
owners have shown interest in bring the houses up to code.
4
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 20 , 2000
7 :00 P .M. -7 :30 P .M.
;000:1:19
In response to a question posed by Alderman Wilson, City Engineer
Whisker related that the letter stat es that the owners have thirty
(30) days t o contact the Engineering Department regarding their
intention. He then related that after thirty (30) days the own ers
who have not contacted the City will receive a second letter of
procedure . He related in direct response to Alderman Smith, t hat
the second l etter states that they will be scheduled to meet with
the City Council usually within twenty-one (21) days depending on
scheduled Council meetings.
Mayor Swaim related that the legal steps will be handled by City
Atto r ney Bamburg .
Discussion ensued as to the vacancy of the homes . Mayor Swaim
related that condemnation is unpleasant but the fac t is that these
homes for condemnation have become unsafe and uninhabitable . He
stated that they must be repaired or destroyed. He related tha t
the factor for repair cost has to be decided by the owner.
ANNOUNCEMENTS :
Mayor Swaim reported that Chief Hibbs has made some progress in his
recovery and is doing well for the circumstances. He related that
he is sti ll in I.C.U.
STREET MILLING
Mayor Swaim related that there have been calls regarding that the
street mil ling is ahead of the pa ving . He stated that the City is
pushing coordina tion between the two in completion of the project .
He stated that striping bids should come before Co uncil next month
and po i nted out that the asphalt will need to cure before the
striping begins.
Discussion ensued regarding various striping materials and the cost
of those mat erials in d i rect relation to the illumination facto r .
City Engineer Whisker offered to bring i n formation regarding
materials a n d cost to the Council for consideration .
Alderman Fletcher offered that a light be considered for a portion
of Redmond Road during the reconstruction of the br idge .
Mayor Swaim po i nted out that the re f lect ive material used for
striping which comes rolled and is applied is more than fifty (50)
cents per foot. He rel ate d that it has been used in selective
intersections as a test product provided f ree from t h e
manufacturer. He related that higher reflect ivity materia l s cost
is prohibitive to the amount of striping recommended annually .
5
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 20, 2000
7 :00 P.M . -7:30 P .M.
He then related that weather factors have i nfluenced the
contractor 's ability to maintain employees .
Alderman Wilson compl imented the appearance of City grounds and
other areas being maintained by the Beautification De partment.
Mayor Swaim and Alderman Fletcher mentioned cons iderat ions for a
gazebo in front of City Hall and a water foundat ion for the Chamber
o f Commerce building .
Alderman Tw itty related that visitors she hosted from Sacramento,
California were very impressed with the City Hall and Community
Cent er buildings .
Mayor Swaim related that the building construction was accomplished
at a cost of $600 ,000 .00 without raising taxes.
ADJOURNMENT :
Mayor Swaim without objection
approximately 7 :2 0p.m.
6
adjourned the meeting at:
SPRING STREET RECONSTRUCTION
CERTIFIED BID TABULATION
JULy 17, 2000
Barger Township Summers = Lasiter Const.
Excav. Builders Const. NLR,AR
Cabot, AR : Little Rock, · Little Rock, AR :
AR
ITEM DESCRIPTION ESTIMATED UNIT UNIT UNIT UNIT UNIT
NO. QUANTITY PRICE PRICE PRICE PRICE
' .
1. Clearing & Grubbing Lump Sum 2000.00 3340.00 : 3077.00 : 5000.00
2. Remove & Dispose Asphalt
' Pavement 2800 SY 1.50 2.00 : 0.70 : 3 .00
3. Remove & Dispose of Existing
Concrete Driveways, Aprons,
Parking 660 SY 2.00 6.00 2.41 : 5.00
4. Remove & Dispose Pipe Culvert 72 LF 5.00 2 .00 2 .00 : 10.00
5. Remove & Dispose Chain Link
fence 216 LF 4 .00 2.00 1.97 : 3.00
6. Unclassified Excavation 910 CY 8.00 11.00 No response : 12.00
;,;,;
7. Embankment Material 200 CY 10.00 23 .00 1.00 : 15.00
8. Construct Curb & Gutter (18")
AHTD Type I (8") 1475 LF 9.00 11.00 8.27 : 10.00
9. Construct Concrete Driveways
(5.5" thick) (Duplex Parking) 660 SY '5.00 29.00 21.90 35 .00
0
10. Construct Sidewalk (5 ' Wide) 1220 LF 14 .25 14.00 11.87 12.50 c.,
0 ... ~ .. •. 'W
~~
11. Install Concrete Bumper Blocks
at Parking Lots 18 EA 25.00 : 50.00 : 37 .70 : 50 .00
12. Construct Concrete Gutter
Apron 2' x 4" (street radius) 60 LF 10.00 : 69 .00 : 5.70 : 7.00
13 . Construct Three (3) Concrete
Parking Areas (6 Spaces Each) 1016 SY 29 .00 ! 27.00 : 22.50 : 30.00
14. Construct Chain Link Fence (5 '
High) 459 LF 12.00 : 8.00 : 7.55 ! 15 .00
15. Construct Chain Link Gates ( 5'
Highx4' Wide) 3 Ea ch 250.00 : 100.00 ! 197.00 ! 400.00
16. Construct Concrete Handicap
Ramp 17.5 SY 60.00 : 32.00 : 30.77 : 40.00
17. Construct Concrete Steps 2 .5 SY 2.50 : 138 .00 ; 225.00 : 50 .00
18 . Adjust Water Meter box to
Grade 7 Each 50.00 : 45 .00 : 40.00 : 75.00
' ' ' ' ' ' '
19 . Adjust Manhole Ring & Cover
to Grade 4 Each 150.00 ! 103 .00 ; 278.00 : 500.00
' ' ' ' ' ' '
20. Crushed Stone (Class 7 AHTD) ···Vl'
6" Thickne ss 3520 SY 5.00 : 3.00 : 4.50 : 4.50
' ' ' ' ' ' ' ' ' '
21. Tack Coat (0 .1 Gal/SY) 360 Gal 1.50 ! 2.00 : 1.79 : 2.00
22. Asphaltic Concrete Surface
Course -Type ill, 2" Thick 3750 SY 5.18 : 4.00 : 4.76 : 4.18
N 23.
~1
Erosion Control LumpSwn 1250.00 : 1000.00 : 1290.00 : 3000 .00
'"~ 24 c; . . Mobilization LumpSwn 2000 .00 : 4000.00 : 1470.00 : 2000 .00
0
Q
25. Maintenance ofTraffic Lump Sum 2000.00 :
26. Seed & Fertilizer 5000 SY 6.40
27. Solid Sodding 500 SY 4.00
28. Select Pipe Backfill 80 CY 12.00
TOTAL AMOUNT BID $139,156.00
Barger
Excav.
Cabot, AR
Certified:
Tommy R. Bond, P. E . Date
Bond Consulting Engineers, Inc.
~\:./
5000.00 5100.00 !
0.75 0.34
3.00 4.80
26.00 21.77
$162,217.00 *$152,170.86
Township Summers
Builders Const.
LR,AR Little Rock, AR
*Nonresponsive
Bid -Total shown
by bidder
5000.00
0.75
5.00
20.00
$178,408.00
Lasiter Const.
NLR,AR
)
g
m '-'~
tJ
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
AUGUST 3, 2000 7 :00 P.M.
1. OPENING PRAYER :
2 . ROLL CALL:
3 . PRESENTATION OF
MINUTES:
4 . APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
(Animal Control)
6. WATER DEPARTMENT:
7 . WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT: a.
b.
9 . POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11 . PARKS & REC DEPT:
12. PLANNING COMMISSION:
13. GENERAL:
14. APPOINTMENTS:
15. ANNOUNCEMENTS :
ADJOURNMENT
Reg~lar City Council Meeting
July 20, 2000
Regular City Council Meeting
July 6 , 2000
Regular Monthly Report/July
D irector of Administration M. Green
Sta tion 2 Expansion and Renovation
Project
Briefing : Need For A Train ing Facility
DISCUSSION: Animal Shelter
Expansion/Construction
000125
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 3 , 2000
7 :00 P .M. -7:45 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met i n
Regular Session on August 3 , 2000 at the re g ular meeting place of
the Council. Alderman Smith delivered the invocation and Mayor
Swaim led a standing audience in the "Pledge of Allegiance" to the
flag.
ROLL CALL : Aldermen: Elliott , Smith , Gentry, Ray, Wi l son , Fletcher ,
and Howard answered RO LL CALL. Mayor Swaim a l so answered ROLL CALL
declaring a quorum . Alderman Lewis arrived at approxima t ely 7:03
p.m . PRESENT seven (7), ABSENT (3).
Ot hers present for the meet ing were: Ci t y Attorney Robert E.
Bamburg, Deputy City Clerk Melanie Green, Director of
Administration Murice Green , Human Resource Director Dennis Foor ,
City Engineer Jay Whis k er , CDBG Director Frank Row l and , Parks and
Recreation Director George Biggs , Fire Chief Vanderhoof , Fire
Trainer Kyle Rhone and Susan Rhone , Fire Battalion Commander Bill
Plunk , Police Representative Ken Bouillon , Mrs. Edith Smith , Mrs .
Lindy Lew i s , Mr. and Mrs. Robert Stroud , Deputy of Pub l ic Works
Jimmy Oakley , Mr. Terry Sansing , Mrs . Add i e Gibson , Jac k sonville
Patriot Reporter Peggy Koury, Leade r Reporter Rob Cox, and
interested citizens .
PRESENTATION OF MINUTES :
Mayor Swaim presented the minutes of the Regular City Council
Meeting of July 20, 2000 for approval and/or correc t ion a t the next
Regular City Council Meeting .
APPROVAL AND/OR CORRECTION OF MINUTES;
Alderman Smith moved, seconded by Alderman Ray that the minutes of
the Regular City Council Meeting of 6 July 2000 be APPROVED. MOTION
CARRIED .
CONSENT AGENDA:
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Elliott moved, seconded by Alderman Smith to APPROVE the
monthly Animal Control Report for July 2000. Report reflects the
following:
REVENUES ................................................... $ 479 .00
CONTRIBUTIONS .................................... $ 50 . 00
ADOPTIONS/FINES .............................. $ 429.00
TOTAL ............................................................ $ 479.00
1
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 3, 2000
7:00 P.M . -7:45 P.M .
ROLL CALL : Aldermen : Elliott, Smith , Gentry , Ray, Wilson , F letcher ,
and Howard voted AYE. (0) vote d NAY. MOT I ON CARRIED .
FIRE DEPARTMENT : a . Station 2 Expansion and Renovation Project
Mayor Swaim related the dire need for expansion of the facility and
comp limented the job. He related that p art of the expans i on
project was contracted to Versatile Incorpo r ated, addin g that
fireme n are doing part of the renovation themselves . He s t ated that
Chief Vande r hoof has requested $45 ,000.00 but is asking the Co u nci l
to appropriate $50,000 .00 from Capital Improvement to covel~
addit i onal cost r egarding the installation of br i ck. He r elated
t h at wit h the h e l p fr om the f iremen cost have been great l y reduced.
Alderman Elliott moved, seconded by Alderman Smith to approVE:!
$50 ,000. 00 for the Station 2 Expansion project from the Capital
Outlay fund.
In response to a question from Alderman Wilson , Chief Vanderhoo~
re l ated that the building was completed in 1968 a n d has
approx i mately 900 sq . f eet. He stated that originally it housed
two people , addi n g that expanding the facility will provide more
l i v ing space including sleeping areas and classrooms .
Mayor Swaim noted that the kitchen area will also be expanded to
accommodate more t han two indi victua l s , he a l so stated t h a t t h e
expansion would provide a sto r age area a s we l l as space for t h e
living area . It was noted t h at the expansion is to the west o f the
facility.
At this time, MOTION CARRIED.
b. Police a n d Fire Training Fac i lity
Mayor Swaim related an opportun ity to expan d the Pol i ce a n d Fire
tra i n in g f acility, pointing out that a proper training fac ili t y is
inc l uded as part of the conside r ation toward the City's fin:~
rat i ng .
Fire Department T rain i ng Off i cer Kyle Rhone offered an LC~
projection presentat i on featur i ng City areas for consideration i n
creating a multi-u se fac i l it y f or t h e various City-wide
Depa rtments. He showed a photograph of the two -story fac i l i ty
located on Redmo n d Road and said that it has definite value in the
overal l goal of a mu l ti -use faci l ity.
2
000127
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 3 , 2000
7 :00 P.M. -7:45 P .M.
He stated that the goal wou ld be to build a five-story drill tower
with a burn bu i lding west of the current facility where the "old
sewage treatment plant" was lo cated. He related that there would
be EP A considerati ons , but added that he believes it can be
accomplished and would be a good util iza tion fo r the land. He t hen
said that if the Ci ty could acqui re the land located directl y east
of t h e facil ity , it wo uld provide a goo d area for an e me rgen cy
vehicl e opera tions cours e and a 300 -seat classroom. He r elated
that the classroom cou l d be utilized by all City departments. He
po inted out that l ea r ning comes best through actual experience , and
that all standards tra i ne d for by the Fire Depa rtment require
ac t ua l skills . He related the need for the Fire Department and
Water or Police Department to be able to t rain together because
safety an d ope rati onal effe ctiveness are directly related to
qualit y training . He pointed out that some of the advan t ages of a
joint mult i -facility , mentioning the City Safety Committee. He
identified bas ic training needs that are significant to all City
Departments such as driving certification, confined space entry ,
respi ratory a nd SCBA training . He concluded i n saying that training
together provides for better coordination during emergency
operations .
Mayor Swa i m related that gran ts exist to help fund constructio n if
the Ci ty can provide the land .
In r esponse to a quest i on p osed by Alderman Smith, Mayor Swa im
rela ted t hat there are 57 f i reme n and 69 po lice.
Alderman Wilson questioned a land use plan for the Sewer Plant
regarding the best utilization of the land .
Mayor Swaim re lated that t he first step wou ld be to work with Ms .
Thea Hughes and t h e Wastewater Commission to obtain clearance as a
former contamina t ed site . He related t h at Mr. Green would be
br i ef ing t he Council in a few minutes regarding other
considerations for that area . He stated that the property east o f
the site is available , but is only su i table for a sma l l building
because of sewe r easements . He reitera t ed that the major concern
wo uld be finding out if the City can use that site , addin g t h at the
second choice would be to relocate. He related t h at funds have
a lready b een spent regard i n g the o ld building , whi ch has been
adapted by the Fire Department for fire drills. He said that it
would be unfortunate to l oose that i n vestment and move to another
loca tion , mention i ng t i me for tra ve ling to that location . He
s t ated that it would be hoped the location could be utilized ,
3
0001Z8 CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 3, 2000
7:00 P.M. -7:45 P .M.
adding that directly behind the location is where the Police
Department has their firing range . He menti oned cost factors
regarding the rebuilding of a new firing range, adding that it
would be hoped that the City could save a lot of money by combin in~r
the use of that building . He stated considerations for build in ~r
a tower and making improvements to the firing range to combine use
of those facilities . He stated that the City needs to have an idea
regarding use of the land and that he feels the Wastewater
Department would be receptive to use of the immediate surroundin9
area , adding that adjoining property may have to be purchased .
Alderman Elliott suggested that efforts be coordinated with
Wastewater and then Fire , Police and the Animal Shelter regardin9
a development plan and cost.
Chief Vande rhoof related that the area is centrally located,
response time be i ng a factor.
Ken Bouillon spoke in favor of the continuity of h aving the
classroom near the firing range regarding training needs of the
Police Department .
Mayor Swaim related that a regional facil i ty wou l d provide the City
with the oppor tun ity to train with other department s , mentionin9
receptac le agreements with v arious volunteer fire departments and
the LRAFB. He related the need for those components to work
together in simul ated situations for effectiveness in emergency
operations . He related efforts by the Fire Department regarding
joint participation in receptacle situations , adding that a
facility to accommodate joint efforts would be a big plus for the
City of Jacksonville.
Alderman Elliott related that it mig h t be feasib l e to move thE;
An i mal Shelter to a new location.
Mayor Swaim related that Mr. Rhone has accepted a college teachinq
position. He stated that the educational program offered by the
City has allowed Kyle Rhone to achieve his Masters Degree which i~>
of fer ed to all City employees.
Mr . Rhone thanked the Counci l, saying that i t would not have been
possible if not f or the opportunities afforded City Emp loyees by
the City Council. He stated that he has enjoyed his 1 5-year tenure
during which time he has gained a lot of experience and developed
good relation ships that he hopes to continue . He stated that for
t he first year he intends to live in Jacksonville and commute. He
thanked the Council on behalf o f himself a n d his wife .
4
-
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 3 , 2000
7 :00 P .M. -7:30 P .M.
GENERAL: Animal Shelter Expansion/Constructi on
Director of Administration Murice Green related the emphasis placed
on anima l services recently at the Municipal League meetings and
suggest e d review of t he operations facility and ani mal control
se r vices. He re lated that a volunteer group the "Pet Angels"
purpose is to assist wit h the needs , operations and programs of the
Animal Shelter and to solicit funds , support and assistance for the
animal pop ulation served by the She l ter . He related that Pet
Ange l s have joi ned with the City evaluating the needs of the
Shelter , adding that their primary focus is the humane treatment of
ani mals wh i le the City 's focus is naturally the efficient operation
and expen diture of the taxpayers money . He stated that he fee l s
the mix wi l l be good in looking at needs .
He presen ted a b rie f history of the Animal Shelter , saying that the
Shelter was bu ilt in 1 976 at the current location and was a 20' x
24 ' structure at the time . In 1984 , the kenne l s were expanded by
adding e i ghteen kennels to the south end of the building . He then
st a ted t hat ten years l ater i n 1994 , the office area was added to
the front of the shelter as a 14 ' x 24' structur e and that this
year te n more kennels were added outside the building for
qu ar antine and holding. He d i d point out that interestingly the
intake of animals has been consistent s i nce 199 2. He t hen pointed
out that the adoption rate in 1996 had dropped to approximately
5.9% and t h e euthanas i a rate was up at 70%. He added that in 1996 ,
an addit i ona l e mployee was approved and in 1997 the adoption ra te
increased to 10% and is n o w standing at app roxima tely 12% and that
the euthanasia rate went from 69% down to about 59%. He theorized
that the addition of an employee to greet customers has made t he
dif f erence.
He sa i d overall it appears that every eight to ten years the
shelter has made addit i ons a n d upda ted services . He re l ated that
the question now i s to either expand/modify the present fa c ility or
build a new faci l ity , saying that options would be reviewed in the
nex t comi ng mo n ths worki ng wi th Pet Angels . He stated that Pet
Angels have a l ready pr ovided some Shelter ne e ds that deal with
disease contro l and t he humane guidelines of animals. He re lated
that the volunteers are coming online and that they will help a n d
supp ort in those type of activities , which are manpower intensive .
5
·ooo "" "1 0 ' ~..~~. .....
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 3, 2000
7:00 P .M. -7:30 P.M.
He stated that he wanted to make Council aware of all
considerations. He related that grant money is available, but iE:
usua lly reserved for non-profit organizations such as Pet Angels.
He re l ated that sometime in the following 60 days a plan wil l be
formula ted regardi ng Shelter considerations . He informed the
Council that he has received input from agencies that provide these
type plans.
He then stated that it was thought that pet laws passed in July of
last year requiring the spay and neuter of all animals adopted
wou l d adversely affect the program , but has in fact helped it
becau se of agencies that are l ooking for special type animals. HE~
further pointed out that the law has cut back on warrants for not:
having animals spay or neutered.
He concluded by saying that a review is necessary regarding the
many changes that have occurred. He stated that the ordinance was
last reviewed in 1996 and is being considered for update. He
related that this provides an opportunity to look at the program
and fac ility to assess needs. He stated that the facility may in
fact need to be located elsewhere , and offered that it had been
suggested t h at it might make a good classroom area . He said that
he had received a two -page formula from the Pet Angles that will
determi ne cost and size needs of a f acilit y. He invited those
Counc il members wishing to serve to join the committee in workinq
through all considerations.
Alderman Fletcher related that the euthanasia rate has ahvays
bothered him, adding that his family adopted a pet from t he animal
she lter previously. He stated that he would like to see t h e Ci ty
along with the group vo lunteers who are f ocused on humane
treatment , create a Domestic An i mal Commission. He sugges t ed that.
the Commission could inform Council on a regular basis of it~3
vis i on and help to keep the focus on progress. He stated that he
would like to see the Counci l give its total support and set the
example for other communities.
Mayor Swaim related that given new laws passed, the adoption
process has become more difficult, pointing out tha t in some cases
i t s cost can be as much as an i mals purchased through a pet shop.
Discussion ensued regarding cost to spay or neuter an animal and
Mayor Swaim related current efforts to work wi th local veterinary
c linics regarding cost. He then pointed out that Animal Control
Off i cers duties extend outside the realm of cats and dogs , citing
a recent call regarding a rattle snake in a garage. He stated that
the Animal Control officers have handled calls for pigs, cows, and
6
000131
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 3, 2000
7 :00 P.M . -7 :30 P .M .
even a bea r t hat had to be chas ed across town. He re l ated that
there are various complaints regarding skunks and raccoons. He
said he is very thankful to the volunteers for their help, adding
that handling the dogs requ ires training because of t h e liabi lity
involved with the possibility of a dog bite. He r elated that a
training session was offered last Saturday regarding Animal Shelter
procedur e.
In response to a question from Alderman Wi l son, Mayor Swaim rel ated
that the Count y An i mal Contro l has no t provided much he l p , adding
that J acksonville does not have the resources to handle animal
calls from the surrounding area. He re l ated problems regarding
animals being dropped off a t the Animal Shelter from County
res i dents .
Discuss i on ensued regarding annua l cost for the operation of the
Animal Contro l Shelter , mentioning strides for improvements and
services .
ANNOUNCEMENTS :
Mayor Swaim announced that the National League of Cities meeting i s
December 6-9th asking that Council members interested in attending
contact Bertha Tipton for rese r vations .
TRICKEY LANE RAILROAD CROSSING REPAIRS
City Engineer Whisker r elated that individual tracks h ave been
brought on site to bui ld tracks without ribbons , adding that trains
are being run back and forth to settle the rocks under the tra cks.
He stated that this is a process that shou ld take approximately a
month before beginning improvements on t h e intersection.
Mayor Swaim said he believed that they would install a concrete
crossing that will make a smoother crossing . He then related that
Trickey Lane h as been paved up to t h e crossing. He ap o l ogized for
th e difficulty regardi ng the paving program , explai nin g that upon
milling certain streets it was discovered t h at the sub-grade was
not adequate and r e quired extended repairs . He stated that
employee situat ion s regarding hot weather conditions was also a
factor in the progression of work being completed on time . He
related that even with the delays the wo r k being performed h as been
of good quality , adding that the City has taken advantage of the
mill ings in other areas and storage for future projects . He
related a savi ngs cost r egarding SB2 gravel and fill by using t h e
millings .
7
CONDEMNATION PROGRE SS:
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING;
AUGUST 3, 2000
7:00 P .M. -7 :30 P .M.
Ci ty Engineer Whisker related tha t two of the five house owners
have contacted t h e Engineering Department and rela ted they are
inter ested in mak i ng repai r s. He stated that repair work begun at:
312 South Oak and is scheduled fo r completion by the end of
September. He then said that the owner of 1 92 Pike has begun
repa i r work on the inside of the home .
Mayor Swaim related that one hou se does not have a bathr oom ,
however no one i s l iving in the house, adding that if they bring it
up t o code the City will have to remove i t from the condemnation
list as lo ng as no one is living there.
Mayor Swaim updated the audience on the conditi on of Police Chief
Hibbs, saying that his last .report said that he is doing very well,
has completed ang i op lasty surgery at Baptist Hospital, and ha~>
r eturned to Rebsamen for rehabilitation. He stated that he was
impressed with his recovery progress and hoped he wou ld return
soon.
Discussion ensued r egarding the progress of t he North Belt Loop and
development considerations for the large bean field .
ADJOURNMENT:
Mayor Swa im without objection
approximately 7:45p .m.
Respectfully ,
8
adjourned the meeting at.
~L~-MAYOR TOMMY WAIM
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
AUGUST 17, 2000 7:00 P .M.
1. OPENING PRAYER:
2. ROLL CALL:
3 . PRESENTATION OF
MINUTES:
4 . APPROVAL AND/OR
CORRECTION OF MINUTES:
5.. CONSENT AGENDA:
(Police Department)
(Fire Department)
(CDBG)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
1 0. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. PLANNING COMMISSION:
13. GENERAL:
14. APPOINTMENTS:
15. ANNOUNCEMENTS:
ADJOURNMENT
a.
b.
Regular City Council Meeting
August3,2000
Regular City Council Meeting
July 20, 2000
Regular Monthly Report/July
Police Chief Hibbs
Regular Monthly Report/July
Fire Chief Vanderhoof
Regular Monthly Report/July
Director Frank Rowland
REQUEST TO ACCEPT BID:
Street Striping & Pavement Markers
REQUEST TO ACCEPT BID:
Soccer field lighting
ORDINANCE#1140 (12-00)
Rezoning of 1308 North First
C-1 to C-3
FINAL PLAT: Lots 26, 27 & 28
Jordan Acres Subdivision
REQUEST TO ACCEPT BID:
Renovation of Senior Center Kitchen
OC01.33
000~34
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 17, 2000
7:00 P .M. - 7 :18 P.M .
REGULAR CITY COUNCIL MEETING -CITY HAL L -#1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met i n
Regu l ar Session on August 17 , 2000 at the regular meeting place of
the Council . Alderman Howard delivered t h e invocation and l ed a
standing audience in the "Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen: Smith , Lewis , Gentry , Ray , Williamson , Tw i tty,
and Howard answered ROLL CALL. Vice Mayor E l liott also answered
ROLL CALL declaring a quorum. PRESENT eight (8), ABSENT (2).
Others present for the meet ing were : City Attorney Robert E.
Bambu r g, Deputy Ci ty Cler k Melanie Green , Director of
Adm i nistration Mu rice Green, Human Resource Director Denn i s Foor,
City Engineer Jay Whisker, CDBG Director Frank Rowland , Pu rchasinq
Agent C. J. Brown, Parks and Recreation Director George Biggs,
Police Captain Baker, Fire Chief Vanderhoof , Mrs. Edith Sm ith, Mrs.
Lindy Lewis , Parks and Recreation Administration Manager Patty
Walker , Parks and Recreation Athletic Fitness Manager Paul Rector,
Mr. Tommy Bond , Mr. Bob Stroud , Mrs . Addie Gibson, Mr. Terry
Sansing , Jacksonvill e Patriot Reporter Peggy Koury, Leade r Reporter
Rick Kron, Ms . Rebecca Kron , and interested citizens.
PRESENTATION OF MINUTES :
Vice Mayor Elliot t presented the minutes of the Regular City Council
Mee t ing of August 3, 2000 for approval and/or correction at the n ext
Regu l ar City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Gentry that the minutes
of the Regular City Council Meeting of 20 July 2000 be APPROVED ..
MOTION CARRIED.
CONSENT AGENDA:
REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Ray moved, seconded by Alderman Williamson that the
Regular Monthly Report for July of the Jacksonville Police
Department be APPROVED . Said report reflects; Total value of
reported stolen Proper ty $47 1 572.00 I Total value of recovered
stolen property $5~519.00, and Total Report Sales $293.00 .
1
... -
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETxNG
AUGUST 17, 2000
7:00P .M. - 7 :1 8 P .M.
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Ray moved, seconded by Alderman Williamson to APPROVE the
Report for July of the Jacksonville Fire Department, which reflects
a fire loss of $40,500.00, and a Savings Total of $120,000.00.
REGULAR MONTHLY REPORT/COMMUNITY DEVELOPMENT
Alderman Ray moved, seconded by Alderman Williamson that the
Regular Monthly Report for July, be approved . Said report
reflects :
JBIP ACTIVITY JULY
Students enrolled in current classes . . . . . . . . . . . 0
Number of sessions held . . . . . . . . . . . . . . . . . . . . . . . . 0
Correspondence to new business ................. 4
Applications taken ............................. 12
Promotional presentations . . . . . . . . . . . . . . . . . . . . . . 3
Visits/Consultations with students ............. 15
Student Grant/Loans . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Graduates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
Graduate business starts . . . . . . . . . . . . . . . . . . . . . . . 0
NEIGHBORHOOD REVITALIZATION EFFORTS:
YR . TO DATE
18
1 8
17
37
27
71
(PENDING)
0
2
Sunnyside Neighborhood garden -neighborhood involvement is low, but
a few residents are making a good effort to grow vegetables in an
unusually hot and dry summer. The heat is also a factor with the
Jacksonville Farmers Market-with three weeks left for the market,
farmers have moved to other areas with shade. The CD and Parks &
Rec. Department Directo rs h ave discussed the poss ibility of moving
the market l ocation next summer to Dupree Park , if the inte r es t in
the market remains high. A f a ll planting of the garden with loc al
youths (with adult supervision) working the garden may get more
neighborhood interest, but at t his point it d o ubtful. This
proposal calls for a single planting of fall greens.
PROGRAM INQUIRIES JULY
Rehab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Home . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
CDBG . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Sewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
HAG ............................................. 1
Home Buying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
HOMEBUYER ASSISTANCE GRANT (HAG)
Applications .................................. . 1
YR-TO-DATE
10
18
11
1 2
3
29
2
Processed & Cl osed ............................ . 1 pending appr. 1
2
0001.36 CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 17 , 2000
7 :0 0 P .M . - 7 :18 P .M.
HOUSING REHAB APPLICATIONS
Loan Applications (HOME) ........................ 2
Grant Applicat i ons (CDBG) . . . . . . . . . . . . . . . . . . . . . . . 1
Total Rehabs Done . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
HOME BLDG/BUYING/RECONSTRUCTION SALES
Applications received .......................... 4
Homes bui lt or re -constructed/completed . . . . . . . . 0
Mortgage Loan applications pending financing 2
Approved Mortgage loans for canst . sales ....... 0
PUBLIC IMPROVEMENTS/JULY
Stanphill Road Sidewa lk
4
5
19
1 1
2
9*
1
Residents do not want this sidewalk on the north side of the road.
Construction-Pending location
We plan to hold a meeting in August /September to discuss
alternatives
S . Spring Street Reconstruction , sidewalk, curb
Council approved low bid-estimated construction date : August 28,
2000.
Low/Mod Income area Parks Improvement
-new equipment purchased/pending for Ga l loway Park
-funding for proposed equipment for Johnson & Excel Parks will haVE!
to go before publ ic hearing to re-allocate fund ing t o other needed
areas -recommend transfer to Rehab shor tfal l.
ROLL CALL: Aldermen Smith, Lewis, Gentry, Ray, Williamson, Twitty,
and Howard voted AYE. Motion received (7) AYE. (0) NAY . MOTIO~r
CARRIED.
WASTEWATER DEPARTMENT :
WATER DEPARTMENT :
FIRE DEPARTMENT :
STREET DEPARTMENT : BID for Street Striping & Pavement Markers
City Engineer Whisker related that the bid ind i cates d if ference in
price regarding reflectivity. He related that tape is the most.
ref lective and came in at a range of high to low bid of $95 ,305 .60
and $86 ,523 .40. He then rel ated that the same streets striped with
thermoplastic and paint came in at $13,801 .20 and $16 ,1 33 .60 from
high to low . He stated tha t t he contract depends on the type of
pavement marker desired.
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 17, 2000
7 :00 P.M . -7:18 P.M.
Vi ce Mayo r Elliott related the recommendat i on is for the
Thermoplastic at l ow bid of $13,801 .20 from Marking Systems but
a l so to include that the Mayor and Engineer Whisker be ab l e to
negotiate the price of the pavement markers up to the allowable 20%
negotiation area .
Alderman Ray moved, seconded by Alderman Smith to accept the low
bid from Marking Systems for $13,801.20 for Thermoplastic and allow
the Mayor and City Engineer to negotiate up to 20% regarding the
purchase price of pavement markers . MOTION CARRIED.
PARKS & RECREATION DEPARTMENT: BID for Soccer field lighting
Alderman Williamson related that part of the bid included lighting
for the backside of existing poles in the Soccer field. He stated
that in speaking with the pole manufacturer it was not recommended .
Alderman Williamson moved, seconded by Alderman Lewis to table the
bid for Soccer field lighting pending further input.
In response to a question posed by Alderman Ray, Parks and
Recreation Director George Biggs stated that the only conflict with
tabling the b i d would be the beginning of soccer season and end of
Daylight Savings Time. He related that the soccer season would
begin the first Saturday in September.
At this time, MOTION CARRIED.
PLANNING COMMISSION : ORDINANCE 1140 {#12-2000)
AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE,
ARKANSAS (GENERAL LOCATION: NORTH FIRST STREET, JACKSONVILLE
ARKANSAS); AMENDING ORDINANCE NUMBERS 213 AND 238 AND THE LAND USE
MAP OF THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES.
Alderman Ray moved, seconded by Alderman Howard that Ordinance 1140
be p l aced on FIRST READING. ROLL CALL: Al dermen Smith, Lewis,
Gentry , Ray, Williamson, Twitty, a nd Howard voted AYE. NAY (0).
Motion received seven (7) affirmative votes, (0) negative votes.
MOTION CARRIED. Whereupon , Ci t y Att o rney Bamburg read the
Ordinance.
4
000138
CITY OF JACKS ONV ILLE
REGULAR CITY COUNCIL MEETING
AUGUST 1 7, 2000
7 :0 0 P .M . - 7 :18 P .M.
Alderman Ray moved , seconded by Alderman Smith to dispense with the
reading of Ordinan ce 1140 in its entirety.
In response to a question from Alderman Smith , Vice Mayor Elliott:
related that the property is located betw een Kroger and Oti.:;
Goodsell 's house on North First Street and has a small wh i te f ramed
house currently on the location.
ROL L CALL : Aldermen Smith , Lew is , Gentry, Ray , Williamson , Twitty ,
and Howard vo ted AY E . NAY (0). Motion received seven (7)
affirmative votes, (0) negative votes . MOTION CARRIED.
Alderman Ray moved , seconded by Alderman Gentry to approve
Ordi nance 1140 on FIRST READING . ROLL CALL: Aldermen Smith, Lewis,
Gentry , Ray , Williamson , Twitty, and Howard vo ted AYE . NAY (0).
Motion received seven (7) affirmative votes, (0) negative votes .
MOTION CARRIED .
Alderman Gentry moved , seconded by Alderman Ray t o suspend the
ru l es and place Ordinance 1140 on SECOND READING. ROL L CALL :
Aldermen Smith, Lewis , Gentry , Ray , Williamson, Twitty , and Howard
voted AYE. NAY (0). Motion received seven (7) affirmative votes,
(0) negative votes . MOTION CARRIED .
Alderman Ray moved , seconded by Alderman Smith to furt he r suspend
the rules and place Ordinance 1140 on THIRD AND FINAL READING . ROLL
CALL: Aldermen Smith, Lewis, Gentry, Ray, Williamson , Twitty, and
Howard voted AYE. NAY ( 0) . Motion received seven (7) affirmative~
votes, (0) negative votes. MOTION CARRIED.
Alderman Gentry moved , seconded by Alderman Ray t o APPROVE AND
ADOPT Or dinance 1140. ROLL CALL : Aldermen Smit h, Lewi s, Gentry,
Ray , Williamson , Twitty , and Howard voted AYE. NAY (0). Motion
received seven (7) affirmative votes, (0 ) negative votes . MOTION
CARRIED .
ORDINANCE APPROVED, ADOPTED AND NUMBERED 1140 THIS THE 17 ~ DAY OF
AUGUST 2000 .
b . FINAL PLAT of Lots 26, 27, and 28 Jordan Acres Subdivision
City Engineer Whisker related that Jordan Acres Subdiv i sion i s
located off Trickey Lane , east of Hwy 161 . He stated that the lo ts
have access of f Trickey Lane . It was noted th at there are no
stipulations attached.
5
CITY OF JACKSONVILLE 00013!)
REGULAR CITY COUNCIL MEETING
AUGUST 1 7, 2000
7:00 P.M. -7:18 P.M.
Alderman Smith moved, seconded by Alderman Williamson to approve
the final plat of Lots 26, 27, and 28 of Jordan Acres Subdivision
as presented . MOTION CARRIED.
GENERAL : BID for Renovation of Senior Center Kitchen
Vice Mayor Elliott related that the bid is for needed renovation to
t he kitchen area in order to meet Health Department Standards. He
related that t he majority of funds will come from earmarked fund s
for Elderly Activities with an additional expendi t ure requested
·from the Capital Improvement Fund .
Finance Director Pau l Mushrush stated that a last minute change in
figures calculated has resulted in a decrease in requested funds.
He then related that $42,180.00 was budged for the Senior Center
and held in the General Fund legal reserves . He stated that monies
came from delinquent property tax revenues with the last check
being three cents so the ba lance in that account is 38,927.00 . He
stated that the archit e ct from Cromwell has recommended the low
bidder of Samco Construction and has negotiated for a lower
contract than what the origina l bid , which br i ngs the proj ect to
$42 ,435 .00 . He pointed out that as a community project that serves
a larger a rea , the Elderly Activities has committed parts of their
budget , along with the City of Sherwood and the City of
Jacksonville . He stated that additions to the renovation bid are
the construction part of it and two freezers . He related that
since the Senior Center prepares meals there are Health Department
requirements regarding flash freezing. He pointed out that without
contract ing that service out the Center will save $1 .00 per meal
per month. He stated that with all funds available there is
$57 ,627.93 with the short fall being $1 ,287.4 1.
Vice Mayor Ell i ott related that the funds are available 1n the
Capital Improvement Fund.
In response to question from Alderman Ray, Mr . Mushrush related the
or igina l funds budgeted are from the 1980 Senior Citizens Bond
Fund. He related that the fund was closed and reserved in the
General Fund .
Alderman Ray moved , seconded by Alderman to Approve the low bid
from Samco Construction with additional funding of $1,287.41 from
the Capital Outlay Fund. MOTION CARRIED .
APPOINTMENTS :
6
ANNOUNCEMENTS:
PAVING UPDATE
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 17, 2000
7:00 P .M. -7:18 P .M.
City En gineer Wh isker related that Lessel Street has most l y been
comp leted, adding that the Police Department front parking l ot and
three streets in Northlake is all that is remaining. He related
that the entire pro ject should be completed the next day.
RAI LR OAD CROSSING
City Engineer Whiske r stated that the curbs are not completed ,
pointing out that the street has been over laid up to the crossin~r
on both sides. He stated that the tracks are very uneven, adding
that t h ey will have to settle before the project can be comp leted.
UPDATE ON CHI EF HIBBS
Captain Baker related that he may be re l ease fr om the hospita l
tomorrow.
Th e Coun cil expressed appreciation for those filling in for the
Chief in his absence .
The Council expressed appreciation to Mr. Rowland and wished him
wel l in his relocation to Texas.
ADJOURNMENT :
Vi ce Mayor Elliott without ob j ection adjourn ed the meeting at
app roximately 7:18 p.m.
Respectfully ,
~· n L. Dav t
City ;l~rer
7
·~ ·~
'r-"4
0
0
0
I
I
I
I
I
I
~·~ .. ~ ... --.. · JAX-oo oz~ ;,lKCCl
STREET STRIPING & RAISED PAVEMENT ~ERS
ITEM I I UNIT
NO. QTY. DESCRIPnON PRICE AMOUNT
I
1. TAPE
2. THERMOPLASTIC
3,! l PAINT
'
4. PAVEME NT MARKERS
(228 Markers)
I
I
I I
I . I ; I I I
I
I
I
l I
I I
TOTAL PRICE: t)m;or;':l
TERMS:
RECOMMENDED BIDDER:!
(
I
I
I
CITY OF JACKSONVILLE
BID TABULATION SHE..<=T
O{J.J.fUU J • JV.I.-;u..&.
MARKING
~Y~TEMS
UNIT UNIT
PRICE AMOUNT PRICE AMOUNT
95,30 .60
13,80 .20
4,62 .70
1,36 .00
6 .OOec:
I
I
I I
I
I
'?~=~=r~=~:}; :~:i=~=~= ~=~=~=~=~=~
l
n •
CONTRACTOR
~PF.r.TAT.TTY
UNIT UNIT
PRICE AMOUNT PRICE
86,523 40
16,133 t-60
'· 4,125 .24
1,026 .00
4.58e
I I
i I I
I I I
I I
1;~:};{{:~:~: :~~~~~=~=~=~=~=~=~=
I
I
I
OPENED BY: ~hi~ .J.~
UNIT
AMOUNT PRICE
I I
i
I I
=~ =~=~=i=~:~=~=~=~:
AMOUNT
I I
!
I
I
I
UNIT
PRICE
_:~:~:~: ~=~=~=~=~=~
I
AMOUN1
I
I
I I
ID #: JAX-00-0028 DEPT: PARKS
PETE THEODO REELECT.
ITEM DUPREE PARK SOCCER FIELD LIGHTING UNIT
NO: QTY: DESCRIPTION PRICE: AMOUNT:
1 1 SOCCER FIELD LIGHTING $59,497.00 $59,497.00
2 TAX: 2,826.73
3 PR013ABLE ADDITIONAL COST:
4 ROCK DRILLING
ROCK REMOVAL
5 ROCK TRENCHIN
6 WARRANTY
7 INSURANCE
8 COMII'IENT: NO INDICATION OF INS
WARRANTY
TOTAL PRICE: $6_2;223 :0.0
TERMS: NET30
RECOMMENDED BIDDER: [l};r}:Eo~Q.O!S•
CITY OF JACKSONVILLE
BID TABULATION SHEET
DATE: 08/14/2000 11:00 A .M. TABULATECOPENED BY:
BY:I C.J.B._ !MAYOR SWAIM
****** ***** (.' .Arl. **"~' ... • ••
CALHOUN ELECTRIC MARSON ELECTRIC S~UTH CENTRAL L.R. ELECT.
UNIT UNIT UNIT UNIT
PRICE: AMOUNT: PRICE: AMOUNT: Pf:IIC E: AMOUNT: PRICE AMOUNT
$52,000.00 $52,000.00 $57,427.98 $57,427.98 $63,678.00 $63,678.00 $63,770.00 $63,770.00
2,480.00 2,731.04 3 ,020 .10 3,021.36
~~~-$8.5&.0_£'( $25.0Jl0.JiYJ) H~ [ft1.1tR.~lJi 2o~oo:F:t
::!-.$~4;95ET
POLE & LIGHT WARRANTY 10 YR PARTS
NO TIME FRAME GIVEN &LABOR
NONE SPECIFIED
NO INDICATION OF INS NO INDICATION OF INS
OR WARRANTY OR WARRANTY
$§4;:4so:oo · $60;:159.:'08 $66,698:10~ $66,7..9 1.36
NET 30 NET30 60% DEL OF EQUIP
E_i::EC,TRI~ 40'.4 10 DAY AFTER CO MP.
SPURLOCK
UNIT
PRICE
67,486.00
0
0
(;')
t:~
~
l'~
ELECTRIC
AMOUNT:
67,486 .00
PRICE INCLUDE~ LABOR
MATERIAL, EQUIPMENT, TA?<ES.
AND INSURANCE.
I
:.._·$67 ,486.00 .
NET 30
""' ~
~-i
C)
0
0
BID TABULATION
JACKSONVILLE SENIOR CENTER RENOVATIONS
Jacksonville, Arkansas
Bid Opening :
Location:
Architect Engineer Proj. No: 99-100
10:30 AM. August 3, 2000
Jacksonville City Hall
Jacksonville, AR
G&J
Construction
Sameo
Company
Contractor License No: 82060401 ' 0077430701
A. Base Proposal
$ 45 ,250.00 $ 38140.00
B. Performance and Payment Bonds
$ 1,100.00 $ 574.00
C. Addenda (2)
2
D. Completion days
RC
Contracting, Inc .
0011220301
$ 47000.00
$ 940.00
1,2
60 ~ E. Su!Hx>ntractors
1 . Mechanical General Contracting Givan Plumbing Samco Company Services
2. Electrical
.. Ron Reichard Taylor Buddy Taylor Electric
Bid Security/Surety Employer's Mutual Capitol Indemnity
Casualty Corporation Gulf Insurance Co
Bid Tabulation Form
l
CROMWELL
ARCHITECfS ENGINEERS
101 S. Spring Street , Uttfe Rock, Arka nsas
Certifiedby: v~e~
Date: f1-d-to
i
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
SEPTEMBER 7 , 2000 7:00P.M.
1. OPENING PRAYER:
2 . ROLL CALL :
3 . PRESENTATION OF
MINUTES :
4 . APPROVAL AND/OR
CORRECTION OF MINUTES :
5 . CONSENT AGENDA:
(Animal Control)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT :
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12 . PLANNING COMMISSION:
13 . GENERAL: a .
b .
c.
14. APPOINTMENTS:
15. ANNOUNCEMENTS:
ADJOURNMENT
Regular City Counci l Meeting
August17,2000
Regular City Council Meeting
August3 ,2000
Regular Monthly Report/August
Director of Administration M . Green
PRESENTATION : Alltel Arena
Operations Update
PRESENTATION : Transportation
Funding by Metrop lan
DISCUSSION : 1141 {#13-2000) Amending! Sign
Ordinance
0001 .. 15
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 7, 2000
7 :00 P .M. -8:10 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the City of Jacks onville, Arkansas met in
Regular Session on September 7 , 2000 at the regu l ar meeting place
of the Council. Alderman Smith delivered the invo cation and Mayor
Swaim l ed a stan ding a u d i ence in the "Pledge of Al l egiance" to the
fl a g.
ROLL CALL : Aldermen : Elliott , Smith , Ray , Wilson , Fletcher ,
Williamson , Twitty and Howard answered ROLL CALL. Mayo r Swaim also
answere d ROLL CALL declaring a quorum . Alderman Lew i s arrived at
approximately 7 :02p.m. PRESENT nine (9), ABSENT (1).
Others present for the meeting were : Ci t y Attorney Robert E.
Bamburg , Deputy City Cl erk Me l anie Green , Director of
Administration Murice Green , Human Resou r ce Director Denn i s Foor,
City Engineer Jay Whisker , Finance Director Paul Mushrush ,
Purchasing Agen t C .J. Brown , Fire Chief Vanderhoof , Police Captain
Baker , Deputy of Pu blic Works Jimmy Oakl ey , Parks and Recreat ion
Assistant Adm i nistrator Patty Wa l ker , Alltel Representatives Mrs .
Billie Ann Myers , Nina Cash , and Tammy Wormington , Metro P l an
Representatives Richard Magee and Susan Do llar, Mrs. Judy Swaim ,
Mrs . Lindy Lew i s , Mr . Robert Str oud, Mr . De nn is Sobba , Mr s. Becky
Brooks , Ja cksonvi l le Patriot Reporter Peggy Koury , and interested
citizens.
PRESENTATION OF MINUTES :
Mayor Swaim presented the minutes of the Regu l ar City Coun cil
Meeting of August 1 7 , 20 00 for approval and/or cor rection a t the
next Re gular City Counc i l Meet i ng .
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Ray that the minutes of
the Regular City Council Meeting of 3 August 2000 be APPROVED.
MOTION CARRIED .
CONSENT AGENDA:
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Elliott moved, seconded by Alderman Wilson to APPROVE the
monthly Animal Control Report for August 2000 . Report reflects the
following :
REVENUES ................................................... $
CONTRIBUTIONS .................................... $
ADOPTIONS/FINES .............................. $
TOTAL ............................................................ $
l
558.00
0.00
558 .00
558 .00
000146
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 7 , 2000
7:00 P .M. -8 :10 P.M.
ROLL CALL : Aldermen: Elliott, Smith, Lewis, Ray, Wilson , Fletcher ,
Williamson, Twitty and Howa r d voted AYE . (0} voted NAY . MOTION'
CARRIED .
WATER DEPARTMENT :
WASTEWATER DEPARTMENT :
FIRE DEPARTMENT :
POLICE DEPARTMENT :
STREET DEPARTMENT :
PARKS & RECREATION DEPARTMENT:
PLANNING COMMISSION :
GENERAL: a. PRESENTATION from Alltel Arena Representative B i lliE~
Ann Myers
Mrs. Mye r s related t hat all the contractor a nd beam repair bills
are settled a nd the Al ltel Arena received $277 ,00 for cost i ncu rred
during that prob l em of Oc tober 1999 , adding that the Lakers were
given $30 ,000 fr om the insurance compan y to offset the ir expenses
a nd have agreed to return when schedu ling permits .
S he then related that the Arena will h ost an NBA game of the
Houston Rocke ts and the Portland Tra ilblazers on October 19th .
S h e s t ated that in the firs t nine mo nt hs of operation 770 ,000 have
a t t ended 180 events ranging from "Lord o f the Da n ce" to the "WCW",
adding that t h e Ar e na has so ld out a numbe r of times inc l u d ing th E~
El ton John concert, whi ch wa s the opening event . She s t ate d that
t he Arena ha s already begun returning taxes to the Ci ty of No rth
Little Roc k , Pula ski County , and the State of Arkansas i n the
amo u n t o f $766 ,000.00 in the f i r st nine months. S h e projected
r eturns in the n eighborhoo d of 1 mil lion do llars a n nually . She
s t ated t h at the b rea kdown so far is $587 ,000 to the State , $125 ,00 0
to the County , which Jacksonvil le benefits from , a nd $5 1 ,500 to t h e
City o f North L i ttl e Ro c k which wil l i n crease with t h e addi tion o f
a o n e cent sales tax.
She acknowl edged Ms . Nina Cash , Suite Coor dinator fo r Al l tel and
Ms . Tammy Wormington Office Manag er .
She related that payroll in the f irst nine months for 370 e mp loyees
was 1 .5 million l ocally and that 3 .9 mi ll i o n has b een returned t o
approx imate ly 2 0 0 vendors in the a r ea. Sh e me nt i oned her voluntee r
background and said that she i s proud to repo rt that the Alltel
arena has returned to $153 ,000 to 43 n on-profit agencies in the S t ate .
2
000:J1.17
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 7, 2000
7:00 P.M . -8 :10 P .M.
She stated that it is important to know that the Arena is under
budget at this point and have a 2 . 5 million do llar operating
reserve , adding that t hey are confident it wi ll see operations
through the first five years . She stated that the business plan
called for some amount of reserves, pointing out that traditionally
arena do not make money the first several years of operation. She
related that part of the success of the All tel Arena is the
addition of the Twister Football Team , whi ch has bro ught in huge
crowds . She said that Hockey begins in October and Basketbal l
starts in November. She rel ated that the Arena is working on
hosting Women's National Basketball Associat ion , Gaither Christmas
Shows, WCW , WWF , Champions on Ice , Dave Matthews , Jimmy Buffet, and
Creed . She stated that September 2 6, Faith Hill and Tim McGraw
will be appeari ng and are sold out and Don Henle y wi l l be appearing
at the Arena. She stated that parking and safety have become non-
issues, adding that the lighting and landscape around the Arena are
great. S he inv i ted everyone to come and enjoy the even t s offered
at the Alltel Arena .
Al derman Wi l son commented that in add i tion to the good j ob
regarding construction o f the new facility and properly addressed
safety iss ues, he fee l s the management personnel is doing a great
job regard ing the events brought to the arena . He stated that he
is very impressed with the enterta inment line up .
Alderman Ray related a parking incident involving the wrong f u l
towing of vehicles , adding that management made them bring the cars
back .
Alderman Elliott also thanked the Arena Board for their hard work
and success .
Mayor Swa im po i nted out that the City of Jacksonvil le
approximately 8.3% of t h e funds returned to Pulaski
somewhere between 11 and 15 thousand so far in sales t ax .
receives
County ,
Ms. Nina Cash offered that t hr ee suites are b eing constructed ,
leaving space for on l y four more. She pointed out that there are
a total of 31 suites for long term lease or rental .
b. PRESENTATION regardi.ng Transporta ti.on Fundi.ng by Metroplan
representative Ri.chard Magee and Susan Dollar
Mayor Swaim related that the City of Jacksonville is a member of
the Metroplan Organization involving transportation issues and
stated that Murice Green and City Engineer Whisker serve on
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 7, 2000
7 :00 P.M. -8:10 P.M .
Metroplan committees . He pointed out that the overpass is a result
of part of the funding provided by the Federal Highway and
Transportation funding. He related change such as when ICTEA
became T-21 , adding that Mr. Magee is familiar with those changes
and any new regulations.
Mr . Richard Magee reviewed the Metropolitan Transportation Plan,
recently adopted by the Metroplan Board foll owing a two -month
public comment period. He related that in terms of transportation
planning for the metropolitan area , one of the first things
considered is the four County population and its expected change
over a 25 -year per i od. He related that under Federal law the Plan
is updated approximately every five years. He related that in
1990 the four County area population was 513,117, with Pulask:_
County at 67% of that total. He then stated that starting in the
90's and expected over the following 25 year period there will be
a dramatic shift regarding the outer Counties of Saline , Faul kner
and Lonoke consuming larger percentage of the popu l ation growth ..
He said that Pulaski County will con tinue to grow but is expected
to de cline to 54% of the total four County population. He related
population decline in areas of Little Rock, North Littl e Rockr
Benton , Jacksonville , and even Conway who has experienced
substantial growth. He stated that population loss is not unusual
and does not mean th at an area is unstable. He explained that
those cities are te rmed "empty nest" areas which only means that
most of the areas were settled around 20 years ago and as the
family grows, the children leave home which i s reflected in these
population loss areas.
He related tha t employment always follows population growth and
a ff ect traffic patterns. He stated that in 1 990 Pulaski County
had 81% of the employment in the Metropolitan Area , adding that
there is projected emp loyment growth within the out er Count i es. H•2
pointed out that Faulkner County is projected to be the largest
recipient of those employment gains . He said that Conway is uniqu•2
as a suburban community with its own economic base that attracts
employment of its own separate from Little Rock and North Little
Rock . He re l ated that Pulaski County's percentage will decline to
7 3%, but wi ll continue to be the center of emp l oyment within th•2
Metropolitan area. He explained that there will be a la rge
population growth in outer Counties, while employment remains in
the center City and center County area . He stated tha t this is
what Metroplan terms a "housing employment balance" out of balance ,
adding that the majority of traffic will continue to commute
between the outer counties and the inner county.
4
000:!19
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 7, 2000
7:00 P.M. -8:10 P .M .
He s t ated that the Metro 2 025 Vi sion was adopted in the 1995
in cludi ng the Metro 2020 Plan with input from the techn ical
committee which is composed o f planning directors , pub lic works
directors and tech nical people along with another grou p wh ich acts
as a cit izens advi sory group. He related that the committee
consists of approximate ly 50 peopl e wh o recently reviewe d the 1 995
v ision and retained it for the 202 5 vision. He emphasized that the
vision is taken ve rbatim and drives eve ry p o licy adopted by
Metroplan .
METRO 202 5 VISION
The Metropo litan T r an s p ort a tion Pl an will contribute to a more
livable and effici ent environment in central Arkansas . This p lan
should signif icantly change how we are presently a llow ing o ur
transportation systems and o ur communities to develop b y def i ning
an intermodal transportation system that:
• Maximizes the mobility of people an d goods
• Minimizes transportation relat ed fue l consumption and air
pollution, and
• Establ ishes a strong l ink between t he provis i on of transportation
faci liti es and how we us e our land .
He highlighted the issues r egardi ng air pollution , mentioning the
frequency of Ozone Al ert Days in cent r al Arkansas which has put the
area in dange r of b e c om ing n o n-attainment by Federal standards . He
stated that efforts to r educe a ir po l l ution will become more
crit ical in the next few ye ars .
He demonstrated by slide project the transportation areas covered
by Metroplan , saying that there are 23 members of local
jurisdiction o f Me tropla n a long with the Hi ghway Department and the
Central Arkansas Transitory combined make up the Metroplan Board .
He related tha t committ e d major roadway improvements under th e
current plan were i ssue regarding the re bui lding of I -30 , I -40
regardi ng the bond issu e just passed . He continued wi th US 167 to
the south , US 67 near Jac k sonvi lle and t he north be lt freeway ,
concluding with US 64 as commitments i n the Me t ropolitan area that
are going to be continued and b u ilt in the 25 -ye ar period .
In response to a question fr om Alderman Wi lson regarding US 67 and
I-3 0, Mr . Magee relat ed that al l committe d i mprovements wi ll be
widen ed t o s ix lanes and that the North belt portion will be opened
first fo llowed con struct ion on the 6 7 /167 portion . He then related
that I-30 is on the transportation improveme n t p rogram to begin in
t h e next t h ree years regarding the major components .
5
CITY OF JACKSONV I LLE
REGULAR CITY COUNCIL MEETI NG
SEPTEMBER 7, 2000
7 :00 P.M . -8:10 P .M.
He clarified that there were major commitment s r e garding I-30 that
included additional crossovers that are currently under
construction and that the all interchanges will have to be rebui lt
before road reconstruction begins. He then related that the
contract regarding the North Belt Loop and I -4 0 will go to bid
within three years with a two -year construction time . He went on
to say that the phase of road construction will not begin until the
structures are completed. He related that the time frame regardin9
the structures is two years from the time that they are bid to
finish construction. He related that the portion west from 67 to
I -430 i s still in the environmental impact stage and should bE~
release in the fall , which will set the alignment for cons t ruction ..
He related that one new key issues regarding the plan is the issue
termed the "Regional Arterial Network", explaining that Metroplan
looked at the five thousand miles of federally funded system with in
the Metropolitan area and in working with the communities decided
that they would target many needs on that system more specifically
and bring them up to a higher level of standards before then goinq
back and picking up the road system . He stated that basically you
are seeing a reduced system of 682 miles of major roadways in t he
metropolitan area that over the next 25 yea r s are going to be
targeted using federal funds available to Metroplan in bring those
roadways up to standard quicker and than otherwise co u ld be
achieved. He pointed out that it goes bac k to the vision s t atement
of being able to provide greater mobility with i n the Metropolitan
area. He related that it is Metroplan's th i nki ng that this would
best provide travel across the region in its entirety and in a shorter
time frame than spending those funds on a larger system . He
related that this would included alignment studies regarding new
sections in Conway and Saline County.
He related that aside from the number of travel lanes and s i dewal k
issues , bicycle elements were included for the f irst time in the
cross-sections design standards. He pointed out that under federal
law you have to include bicycles in the planning process. He went
on to say that if a jurisdiction has a bike plan and present s a
project for improvement the bike e l ement is required and would be
funded federally. He then related flexibili t y regarding specific
design elements in terms of right -of-way issues . He pointed out
that the previous plan was mo r e prescripti ve regarding right-of-way
requirements. He stated that this plan allows jurisdictions some
leeway and greater freedom for getting t hose elements into a
narrower right -of-way. He said that the po l icy regarding the
requirement for a maximum six through-lanes was retained from the
1995 plan for the interstate system or lo c al arterial an d
6
0001.::;1.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 7, 2000
7:00 P.M. -8:10 P.M.
accommodate demand transit along with the prohibition regarding
development of c ontinuous center-turn lanes. He clarified that
Metroplan no longer funds roadways that have continuous center-turn
l anes , and pointed out that projects such as 161 and 107 in
Sherwood are grandfathered projects that were in the pipeline
before the policy was adopted.
He related that a key issue for Metro 2020 was grade separations
and how the number of trains in the Metropolitan area are dividing
communities in terms of medical em ergencies. He s t ated that given
public comment the Board has prioritized all railroad crossings in
the Metropolitan area (300 total) to a top 12 that Metroplan would
f und grade separations . He re lated that Jacksonville on Main
Street is the first to be co nstructed, add i ng that it has been
funded, design is completed , and has environmental clearance. He
then noted another grade separation on the list for Jacksonville is
J.P. Wright Loop Road .
Mayor Swaim pointed out that there is only a c ert ain amount of the
funds each year set aside that is availabl e .
Mr . Magee clarified that funds h ave been set aside over the 25 -year
period and that the list has been prioritized in five -year
increments .
He related t h at the
ident i fies bridges on
deficient in terms of
rep l aced in the next 25
t he network.
map indicating grade separations, also
the regional arterial network that are
design or load capacity and need to be
years to further facility the mobility of
He related that transit is another essential i ssues in the
Metropolitan area for more than just Little Rock and North Li ttle
Rock. He stated that every community h as put forward t he desire to
investigate transit. He pointed out expanded and enhancement
coverage in the new plan regarding the CATA system f or Little Rock
and North Little Rock , and also deployment of suburban circulator
service . He stated that Transit consideration will be more demand
responsive, explain ing that you will be able to call a transit
service to your door. He said that Metroplan would be working with
the Highway Department in funding a transit service feas i bility
study for Conway . He then explained that Conway was selected
because of its large employme n t , and educat i ona l base. He then
state d t h at all communi ties in the Metropolitan area have shown
interest in the light rail and commuter rail into Little Rock and
North Little Rock .
7
CI TY OF JAC KSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 7 , 2 000
7:00 P .M. -8 :1 0 P .M.
He related that CATA has funded a study to prioritize corr idors
beginning i n the central downtown area and that they will loo k at
the rail trolley syste m to serve the River Ma rket area and the
Alltel Arena, along with consideration for expansion toward the
entire downtown area . He stated that the 3 rct prioriti zed corridor
is toward Jacksonville and that the studies will identify the type
of transit utilized and fixed guide ways . He said that the capital
elements in the plan are Bus, mini -bus & van fleets , bus shelters,
and investment in technology, subu rban transfer p oints , and
construction of the downtown trolley circulator system.
He reviewed non-roadway requirements and recommendations regardin9
bikeways and pedestrian sidewalks included in funding guide lines.
He pointed out that regional funding will be used to construct
strategic regional bikeway links . He said that 70% of Metroplan
f unding wil l be devoted to regi ona l issues and 30% to allow each
local jurisdiction to fund its own federal p roject. He related
that projects are placed on the plan as they a re funded .
He stated that the projected revenue over the 25 year period slated
for the Metropolitan area is approximately 3 .. 5 billion dollars. He
explained that State funding is determin ed by the amount of Federal
monies and that percentages are 40 % Federal, 4 0 % Local and the
remainder is State . He pointed out that 58 % of to tal funding is
projected for maintenance and operation o f the existing system,
adding that the regional arterial network wi ll consume
approximately 14 .32%, local priority project represents almost 2%,
transit 8 .61%, and freeways came in at 11 .38 %. He stated that the
Me tro 2025 plan is a continuation of a "disinvestment plan",
meaning that Metropl an will only maintain a port ion or level of the
0 & M cost and will instead concentra te on development and
expansion .
He reviewed funding implications, saying that Metroplan rece i ves
approximately 5 million annually, of which 30% goes to local
jurisdiction and 70% to implement regional issues. Therefore, th <~
City of Jacksonville will receive an allocation of the local 30%
juri sdiction funding to be utilized on any project. He stated that
as a requi rement it must meet wi th the Metro 2025 vision withou~
competition from another jurisdiction. He said that the allo ca ted
funds can uti li zed each year toward one expens ive project or a city
could work out a borrowing arrangement with one of the other loca l
jurisdiction .
Mayo r Swaim related that the amount allocated for the City of
Jacksonville is $98,000.00 annually.
8
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 7, 2000
7 :00 P .M. -8:10 P .M.
Mr. Magee said that the local 30% could be used toward a regional
project if a City wanted to move a regional project forward .
He re lated that the same Land Use recommendations for the Metro
20 2 0 have been i nc luded in the Metro 2025 , adding that Metroplan is
available to work with local jurisdictions in updating their
comprehensive plan, zoning regu l ations, master street plan , and
subdivision regulations .
Discuss i on ensued regarding Hwy 294 and Graham Road and it was
noted that Graham Road has been on the TIP request list for many
years. It was expressed that emphasis is geared toward Graham Road
regarding development concerns for Jacksonville. Mayor Swaim th en
related that Hwy 294 could be addressed b y the Highway Department
and is not prec l uded from the Metro 2025 plan.
Mr. Magee stated the whole i ntent behind the regional arter ial
n etwork was to give the l ocal user of the system another mode of
travel other than the interstate system across the Metropolitan
area. He related that Metroplan will be working to impro ve t hat
network with "in t e ll igent transportation technology' which deals
with improvi ng signal issues, coo rdination , and small intersection
improvements. He stated that the g oal is to keep t h e traffic
moving which imp r oves air qua lity .
Discussion ensued r egarding Metroplan's standpo i nt regardi ng
environmental i ssues and Mr. Magee related that it Metroplan' s
objection to comply and help cities comply with all Federal
requirements.
Mayor Swaim related that City Engineer Wh i sker is curr ent l y looking
at areas for designating a bikewa y which will be brought before
Council n ext year . He then rel a ted tha t the City is also l ooking
at Fede r al f unding for the lights a l ong Main, James and Bailey
regarding Ozone and traffic concerns . He stated that paperwork
regard i ng the overpass has b een comp l eted , and rights -of -way are
currently being sought from property owners as time permits .
Mayor Swaim thanked Richard Magee and Susan Dollar for their
presentation, adding that sometimes it can become confusing
regarding federal funding and time considerat ions.
In r espon se t o a question from Mayo r Swaim, Mu ri ce Green r elated
that t he sidewalk project along Hwy 161 (a TIP proposal) is ready
for Highway Depa rtment review , adding that $1 39 ,000 is the funding
ma tch.
9
OGG~54
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING;
SEPTEMBER 7, 2000
7:00 P .M. -8:10 P.M .
He state d tha t the Parks and Recreation Tr a ils Program is a.
federally funde d project r equirin g marching f unds of $85 ,000 ,
add i ng that asphal t work will begin in approximate l y three weeks.
He the n r elated that the sid ewalk project conn ecting the Communi t y
Ce n ter t o Dupre e Par k comes u nde r t h e fe de ra l ly funded e nha n c e ment
P r ogr am , r equiring a Ci t y mat ch of $56,000 .
Mayor Sw a im expresse d h i s apprec i ation to Mr. Green for h is work
wi t h Me t roplan regarding grant s approved for the Ci t y of
Jacksonvi lle .
c . AMENDING Sign Ordinance
Mayor Swaim related t hat the rea l tors of the are a have registered
c o nce rn s r egardi ng d irect i onal signage .
Di scuss i on ensued and the ordinance was amended to read item C
wo u ld no t exceed sixteen s q uare feet and i t was noted that this
amendment will not affect t h e ordinance requirement that no s i gn
may be placed closer than l l ~ fee t to the street . Mayor Swaim
stated that t he ordinance addresses the intent of area realtors .
ORDINANCE 1141 (#13-2000)
AN ORDINANCE AMENDING JACKSONVILLE MUNICIPAL CODE § 18 .76(SIGNS);
DECLARING AN EMERGENCY; AND , FOR OTHER PURPOSES.
Al derman Fletcher moved , seconded by Alderman Smith that Ordi nance
1 141 be placed on FIRST READING as amended. RO LL CA LL: Alderme::1
Elliott , Smith , Lewis , Ray , Wilson , Fletcher , Will i amson , Twitty ,
and Howard voted AYE . NAY (0). Motion received nine (9)
affirmative votes, (0) negative votes . MOTION CARRIED. Whereupon,
City At t orney Bamburg read the Ordinance .
Al derman Ray moved , seconded by Alderman Smith to dispense with the
reading o f Ord i nance 1 14 1 i n its ent iret y . RO LL CALL : Alderme n
Elliott, Smith , Lewis , Ray , Wilson , Fletcher , Williamson , Tw i tty ,
and Howard voted AYE . NAY ( 0) . Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Smith moved , seconded by Alderman Elliott that Ordinance
1141 be APPROV E D on FIRST READING as amended . ROLL CALL : Aldermen
Elliott , Smith , L ewis , Ray , Wilson , Fl etcher , Wil liamson, Twi tty ,
and Howard vo t ed AYE. NAY (0). Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED.
10
0001:.iS
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 7, 2000
7:00 P.M. -8:10 P.M.
Alderman Ray moved, seconded by Alderman Howard to suspend the
rules and place Ordinance 11 41 on SECOND READING. ROLL CALL :
Aldermen Elliott, Smith, Lewis, Ray, Wi l son, Fletcher, Williamson,
Twitty , and Howard voted AYE. NAY (0). Motion received nine (9)
affirmative votes, (0) negative votes . MOTION CARRIED .
Alderman Lewis moved, seconded by Alderman Ray to further suspend
the rules and place Ordinance 1 141 o n THIRD AND FINAL READING ROLL
CALL: Aldermen Elliott, Sm ith, Lewis, Ray , Wi lson , Fletcher,
Wi lliamson , Twitty , and Howard voted AYE. NAY (0). Motion
received nine (9) affirmative votes, (0) negative votes. MOTION
CARRIED.
Alderman Smith move d, seconded by Alderman Lewis to APPROVE AND
ADOPT Ordinance 1141 as amended. ROLL CALL: Aldermen Elliott ,
Smith, Lewis , Ray, Wilson , Fletcher, Williamson , Twitt y , and Howard
voted AYE. NAY (0). Motion received nine (9) affirmative votes,
(0) negative votes . MOTION CARRIED.
Alderman Sm i th moved , seconded by Alderman Ray
CLAUSE be app roved and adopted. ROLL CALL:
Smith , Lewis , Ray , Wilson , Fletcher, Williamson ,
voted AYE. NAY (0). Motion received nine (9)
(0) negative votes . MOTION CARRIED.
that t he EMERGENCY
Aldermen Elliott ,
Twit ty , and Howard
affirmative votes,
ORDINANCE APPROVED, ADOPTED AND NUMBERED 1141 THIS THE 7th DAY OF
SEPTEMBER 2000.
ANNOUNCEMENTS:
Alderman Ray announced t h at the Senior Citizen Carnival and the r e -
enactmen t Ba ttle of Reed 's Bridge wil l be on Saturday , he
encou r aged attendance for both events.
ADJOURNMENT :
Mayor Swa i m without objection
approximately 8:10 p.m .
Respectfully,
11
adjourned the mee t ing at
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
SEPTEMBER 21, 2000 7:00 P.M.
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5 . CONSENT AGENDA:
(Police Department)
(Fire Department)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. PLANNING COMMISSION :
13. GENERAL:
14. APPOINTMENTS:
15. ANNOUNCEMENTS :
ADJOURNMENT
a.
Regular City Council Meeting
September 7 , 2000
Regular City Council Meeting
August 15, 2000
Regular Monthly Report/August
Police Chief Hibbs
Regular Monthly Report/August
Fire Chief Vanderhoof
Request to Accept Bid: Dupree Park
Parking Lot and Walking Trail
b. Request to Accept Bid: Dupree Park
Soccer Field Lighting
a. ORDINANCE: 1143 (#15-00)
Reclassifying property of 411 Walnut Street
b. ORDINANCE: 1144 (#16-00)
Reclassifying property of 1308, 1310
And 1312 So. Hwy 161
a . ORDINANCE: 1142 (#14-00) Millage
OuG :1 58
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 21, 2000
7 :00 P .M. -7:29 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on September 2 1 , 2000 at the regular meeting place
of the Counci l. Alderman Howard delivered the invocation and Kyle
Cl ement and David Vozzella from Scout Troop 128 led a standinq
audience in the "Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen: El liott, Smith, Lewis , Gent ry, Ray , Wilson ,.
Fletcher , Wil l i amson, Twitty, and Howard a nswered ROLL CALL. Mayo:~
Swa im a l so answered ROLL CALL declaring a quorum. PRESEN T ten (10),
ABSENT (0).
Ot h ers present for the meeting were: City Attorney Robert E.
Bamburg , Executive Mayoral Secretary Bertha Tip ton, Human Resource
Director Dennis Foor , Finance Director Pau l Mu shrush, City Engi n ee~
Jay Whisker , Parks and Recreation Directo r George Biggs, Po l ice
Chief Hibbs , Police Captain Baker, Fire Chief Vanderhoof ,
Purchasing Agen t C .J . Brown, Mrs . Lendy Lewis , Mrs . Edi t h Smith ,
Mrs . DeDe Hibbs , Mrs. Addie Gibson , Depu t y of Public Works Jimmy
Oakley, Parks and Recreation Administration Manager Patty Walker ,.
Mr . Terry Sansing , Jacksonville Patriot Reporter Peggy Koury ,,
Leader Reporter Rick Kron, and i nterested citizens .
PRESENTATION OF MINUTES :
Mayor Swaim presented the minutes of the Regular Ci ty Council
Meeting of September 7, 2000 for approval and/or correction a t tt.e
next Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES :
Alderman Smith moved, seconded by Alderman Lewis that the minuteB
of the Regular City Council Meeting of 15 August 2000 be APPROVED .
MOTION CARRIED.
CONSENT AGENDA:
REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Elliott moved, seconded by Alderman Gentry that thE:!
Regular Monthly Report for August from the Jacksonville PolicE:!
Department be APPROVED . Said report reflects; Total va l ue o:E
reported Stolen Property $123,138.00, Total value of Recovered
Stolen Property $62,591.00, and Total Report Sales $362.00.
1
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
000259
CITY OF JACKSONVI LLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 21, 200 0
7:00 P.M. -7:29 P.M.
Alderman Elliott moved, seconded by Alder.man Gentry to APPROVE the
Regular Monthly Report for August from the Jacksonville Fire
Department, which reflects a fire loss of $547,200 .00, and a
Savings Total of $1,281,000.00.
Mayor Swaim noted that the Police Chief Larry Hibbs is in
attendance and is celebrating a birthday. Mayor Swaim and the City
Council joined in wishing him a happy birthday and continued
success in his r ecovery .
Alderman F letcher noted the high number of complaints handled by
the Pol ice Department on a daily basis.
ROLL CALL : Aldermen Elliott , Smith, Lewis, Gentry, Ray, Wilson,
Fletcher, Williamson, Twitty and Howard voted AYE. Motion received
(10) AYE. (0} NAY. MOTION CARRIED.
PARKS & RECREATION DEPARTMENT : a . Request to Accept Bid for Dupree
Park Walking Trail and Parking Lot
r-' Mayor Swaim related that the City has secured a federal grant to
construct a walking trail through Dupree Park and has advertised
f or bids to lay the aspha l t . He stated that it would be an eight
(8) foot track , which is not the standard size regarding an asphalt
machine , adding that three bids have been received and the low bid
is $2 4,078 .9 6 from Dougan Asphalt . He noted that the funds would
be d r awn from grant money.
Alderman Elliott moved, seconded by Alderman Smith to approve the
low bid from Dougan Asphalt in the amount of $24,078.96. MOTION
CARRIED.
b. Request to Accept Bid for Dupree Park Soccer Field Lighting
Mayor Swaim related that the project went to bid three separate
times, noting that Alderman Williamson h as worked to ensure that
lighting requireme nts are met . He then relat ed that project costs
were higher than had been budgeted and there were concerns
r egarding the poles .
Alderman Williamson related that when the project was originally
bid they had p l anned to put lights on the backside of existing
poles , however, concerned about weight the pole manufacturer would
not stand b ehind that application.
2
000 1.~>0
CITY OF J ACK S ONV ILLE
REGULAR CITY COUNCIL MEE TING
SEPTEMBE R 21 , 20 00
7:00 P .M. -7:2 9 P.M.
He then related that the project went back to re-bid wi th four
poles instead of two, adding that while the bid is a little high
that the contractor has suggested using concrete poles instead of
stee l poles. He suggested that the City request submittals before
the actual work i s performed .
In response to a quest ion from Alderman Smith, Alderman Wi ll i amson
related t hat Spurlock , Inc. is based in Searcy and is a very
reputable contractor .
Mayo r Swa i m pointed out that the first t i me the project was bid, i t:
received one bid , the second time it drew four, and the third
produced one. He me n tioned the extensiveness i nvolved in
submitt ing a bid and re l ated that Parks and Recreation Director
Bigg s has wo r k ed with Spurlock regarding a change order, which
would lower project costs f r om $89,440.00 to $77 ,000 .00 .
Parks and Recreat ion Director Biggs related that a change order has
lowered costs by using direct bearing concrete spun poles. He
expressed desi r e to move the project forward as quickl y as possible
giv en time cons traints regarding the soccer season and impendin9
t i me chan ge .
Mayor Sw aim related that i f the bid is accepted with the change
order, $47,000.00 in funds was budgeted from Parks and Recreation
and $3 0 ,000 .00 can be drawn from t he Cap i tal Improvement F u nd.
Alderman Williamson moved, seconded by Alderman Gentry to Accep;t
the low bid from Spurloc k , Inc. with a change order to $77,000 .00
with $47,000.00 to be drawn from Parks and Recreation Fund and
$30 ,000 .00 to be drawn from Capital Improvement Fund .
In response t o conce r ns expressed by Alderman Wilson , Parks
Director Biggs relat ed that all f i elds are mult i-u se and that the
soccer field wil l be shared for football . He then re l ated tha ~
l ight i ng will p rovide fo r e xpansion of t he soccer p rogram and
prevent early cut -off for games because there is no lightin g. He
stated that along with extended play, lighting wil l provide the
ability to accept more teams for reg istration . He pointed ou·t
that the recently purchased 20-acre field behind the soccer f i e ld
wi ll be used for a practice area along with other uses for the
fie l ds .
I n response to a quest i on posed by Al der man Will i amson, Direc t or
Biggs related t h at there are currently 600 youths , 34 teams
involved in the youth soccer program, which will increase with
lighting.
3
-
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 21, 2000
7 :00 P.M. -7:29 P.M.
Discussion ensued regarding an eigh t-field complex being
constructed in North Little Rock and concern for grass growth given
the dry weather.
At this time, MOTION CARRIED .
PLANNING COMMISSION :
a . ORDINANCE 1143 (#15-00}
AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE,
ARKANSAS (GENERAL LOCATION: 411 WALNUT STREET, JACKSONVILLE
ARKANSAS}; AMENDING ORDINANCE NUMBERS 213 AND 238 AND THE LAND USE
MAP OF THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES.
City Engineer Whisker related t hat Mr. Roberts owns two-acres in
the area and has converted a shop in the rear o f his home to an
apartment. He related that the Planning Commiss i on approved a
zoning change from R -1 to R-2 to accommodate multi -family use .
Alderman Wilson moved , seconded by Alderman Fletcher that Ordinance
11 43 be placed on FIRST READING . ROLL CALL : Aldermen Elliott,
Sm i th , Lewis , Gentry , Ray, Wilson , Fletcher , Williamson , Twitty ,
and Howard voted AYE . NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon ,
City Attorney Bamburg read t he Ordinance .
Alderman Ray moved , seconded by Alderman Smith to dispense wit h the
reading of Ordinance 1143 in its entir ety . ROL L CALL : Aldermen
Elliott , Smith , Lewis , Gentry , Ray , Wilson, F l etcher , Williamson ,
Twitty, and Howard voted AYE. NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Lewis moved , seconded by Alderman Ray to appr o ve Ordinance
11 43 on FIRST READING. ROLL CALL : Aldermen Elliot t, Smith , Lewis,
Gentry , Ray , Wilson, Fletcher , Williamson , Twit ty, and Howard voted
AYE . NAY ( 0) . Motion received ten (10) affirmative votes, (0)
negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Gentry t o suspend the
rules and place Ordinance 1143 on SECOND READING. ROLL CALL :
Aldermen Elliott , Smith, Lewis , Gentry , Ray, Wilson, Fle t cher,
Williamson , Twitty, and Howard voted AYE . NAY ( 0 ) . Motion
received ten (10) affirmative votes, (0) negative votes. MOTION
CARRIED .
4
0001.52
CI TY OF J ACKSONVI LLE
REGULAR CITY COUNCIL MEETING
SEPTEMBE R 2 1, 2000
7:00 P .M . -7 :29 P.M .
Alderman Ge ntry moved , seconded by Alderman Lewis to further
suspend the rules and place Ordinance 1143 on THIRD AND FINAl.
READING. ROLL CALL: Aldermen Elliott , Smith , Lewis , Gentry, Ray ,
Wilson , F l etcher , Williamson, Twi tty , and Howard voted AYE. NAY
( 0) . Motion received ten (10) affirmative votes, (0) negativE~
votes . MOTION CARRIED.
Alderman Lewis moved , seconded by Alderman Gentry to APPROVE Am>
ADOPT Ordinance 1143 . ROLL CALL: Alde rme n Elliott, Smith , Lewis,
Gentry , Ray , Wilson , Fletcher, Williamson, Twi tty , and Howard voted
AYE . NAY ( 0) . Motion received ten (10) affirmative votes, (0 )
negative votes. MO T ION CARRIED .
ORDINANCE APPROVED, ADOPTED AND NUMBERED 1143 THIS THE 21st DAY O J ~
SEPTEMBER 2000 .
b. ORDINANCE 1144 (#16-00)
AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE ,,
ARKANSAS (GENERAL LOCATION : 1308 , 1310, AND 1312 SOUTH HIGHWAY
161 , JACKSONVILLE ARKANSAS); AMENDING ORDINANCE NUMBERS 213 AND 23 :3
AND THE LAND USE MAP OF THE CITY OF JACKSONVILLE, ARKANSAS; AND ·'
FOR OTHER PURPOSES.
City En g i nee r Wh i sker related that a cabinet making shop is
currently in p l ace and when p urchased recently the new owner wanted
t o continue t h e same operat ion to a greater nature requiring a C-4
z oni ng, which was approved by the P l anning Commission .
It was noted that the property is l ocated to the southern side of
Highway 161 and d oes not includ e the Lamb residence .
Alderman Smith moved , seconded by Alderman Ray t hat Ordinance 1144
be placed on FIRST READING. ROLL CALL : Aldermen Ell i ott , Smith,
Lewis , Gentry, Ray , Wilson , Fletcher , Williamson, Twitty , and
Howard voted AYE. NAY (0) . Motion received ten (10) affirmativ·~
votes, (0) negative votes . MOTION CARRIED . Whereupon, City
Attorney Bamburg read the Ordinance .
Al derman Ray moved , seconded by Alderman Smith to dispense with the
reading of Ord inance 1143 in its entirety . ROLL CALL : Al dermen
Elliott , Smith, Lewis , Gentry , Ray , Wilson, Fletcher, Williamson,
Tw i tty, and Howard voted AY E. NAY (0). Motion recei ved ten (10)
affirmative votes, (0) negative votes . MOTION CARRIED.
5
00(}1.~3
CITY OF JACKSONVILLE
REGULAR CITY CO UNCIL MEETING
SEPTEMBER 21, 2000
7:00 P.M . -7:29 P .M .
Alderman Lewis moved , seconded by Alderman Ray to approve Ordinance
1144 on FIRST READING. ROLL CALL: Aldermen Elliott, Smith , Lewis,
Gentry , Ray , Wilson , Fle t cher , Williamson , Twitty , and Howa rd voted
AYE . NAY ( 0) . Motion received ten (10) affirmative votes, (0)
negative votes . MOTION CARRIED .
Al derman Gentry moved, seconded by Alderman Ray to suspend the
rules and place Ordinance 11 44 on SECOND READING . ROLL CALL :
Al dermen Elliott , Smith , Lewi s , Gentry , Ray, Wilson, Fletcher ,
Williamson , Twi tty , and Howard voted AYE . NAY ( 0) . Motion
received ten (10) affirmative votes, (0) negative votes. MOTION
CARRIED.
Alderman Lewis moved , seconded by Alderman Gentry to further
suspend the rules and place Ordinance 1 144 on THIRD AND FINAL
READING. ROLL CALL: Aldermen Elliott , Smith , Lewis , Gentry, Ray ,
Wi l so n, Fletcher , Williams on , Twitty , and Howard voted AYE. NAY
( 0) . Motion received ten (10) affirmative votes, (0) negative
votes . MOTION CARRIED .
Alderman Gentry moved , seconded by Alderman Ray to APPROVE AND
ADOPT Ordinance 1144. ROLL CALL: Aldermen Elliott , Smith, Lewis ,
Gentry, Ray , Wilson , Fletcher , Williamson , Twitty , and Howard voted
AYE. NAY (0). Motion received ten (10) affirmative votes , (0)
negative votes. MOTION CARRIED .
ORDINANCE APPROVED, ADOPTED AND NUMBERED 1144 THIS THE 21st DAY OF
SEPTEMBER 2000.
GENERAL : ORDINANCE 1142 (#13-00)
AN ORDINANCE FOR THE PURPOSE OF LEVY I NG ONE (1) MILL AND ONE (1)
MILL AGAINST ALL PERSONAL PROPERTY WITHIN THE CORPORATE LIMITS OF
THE CITY OF JACKSONVILLE, ARKANSAS ; FOR THE PURPOSE OF LEVYING ONE
( 1) MILL AND ONE ( 1) MILL AGAINST ALL REAL PROPERTY WITHIN THE
CORPORATE LIMITS OF THE CITY OF JACKSONVILLE; FOR THE PURPOSE OF
EFFECTING CERTIFICATION TO THE COUNTY CLERK OF PULASKI COUNTY THE
TAX LEVIED AND OTHER PRESCRIBED MATTERS PERTAINING THERETO ; AND ,
FOR OTHER PURPOSES.
Mayor Swaim re l ated that Ordinance 1142 is the standard annual
millage ord inance effect i ng real and persona l property collections
by Pu laski County . He pointed out that the City of Jacksonville
6
OOG :l:.'i4
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 21, 2000
7:00 P.M. -7:29 P.M.
does not asses s the five mill real or personal p roperty tax
regarding operations that it has the capability to collect . He did
note that there is one-mill assessed each for Fire and Police voted
for by the general public. He related that it 'is a house keeping
measure to enact the collection.
Alderman Elliott moved, seconded by Alde r man Smith that Ordinance
11 42 be placed on FIRST READING and dispense with the reading o1:
the ordinance in its e n tirety, reading only . the heading. ROLL
CALL: Aldermen Elli ott , Smith , Lewis, Gentry , Ray , Wilson,
Fletcher , Williamson , Twitty , and Howard voted AYE. NAY ( 0) ..
Motion received ten (10) affirmative votes, (0) negative votes ..
MOTION CARRIED . Whereupon, City Attorney Bamburg read the
Ordinance.
Alderman Gentry moved , seconded by Alderman Lew i s to approve
Ordinance 1142 on FIRST READING . ROLL CALL : Aldermen El liott,,
Smith , Lewis, Gentry, Ray , Wilson , Fletcher , Wil liamson , Twitty ,
and Howard voted AYE. NAY (0). Motion received ten (10 )
affirmative votes, (0) negative votes. MOTION CARRIED .
Alderman Gentry moved , seconded by Alderman Ray to suspend the
rules and place Ordinance 1142 on SECOND READING . ROL L CALL :
Aldermen Elliott , Smith , Lew i s , Gentry , Ray, Wilson , Fletcher ,,
Wi lliamson , Twitty, and Howard voted AYE . NAY ( 0) . MotioJ:l
received ten ·(10) affirmative votes , (0) negative votes. MOTION
CARRIED .
Alderman Smith moved, seconded by Alderman Gentry to furthe:r
suspend the rul es and pla ce Ordinance 1142 on THIRD AND FINAl .
READING. ROLL CALL : Aldermen Elliott, Smith, Lew is, Gentry , Ray,
Wilson , Flet ch er, Willi ams on , Tw itty , and Howard voted AYE . NAY
( 0) . Motion received ten (10) affirmative votes, (0) negativ4~
votes . MOTION CARRIED . .
Alderman Gentry moved , seconded by Alderman Lewis to APPROVE Am)
ADOPT Ordinance 1142 . ROLL CALL: Aldermen Elliott, Smith , Lewis,
Gentry , Ray, Wilson, Fletcher , Williamson , Twitty , and Howard vo ted
AYE . NAY (0). Motion received ten (10) affirmative votes, (0)
negative votes. MOTION CARRIED .
7
0001.tri5
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 21, 2000
7:00 P.M . -7:29 P.M.
ORDINANCE APPROVED, ADOPTED AND NUMBERED 1142 THIS THE 21st DAY OF
SEPTEMBER 2000 .
APPOINTMENTS:
ANNOUNCEMENTS:
Mayor Swaim asked that Council members remain after the meeting to
answer questions for the Boy Scouts present in the audience . He
then welcomed Ch i ef Hi bbs presence at Council.
Alderman Wilson suggested that the City Council as a group
acknowledge Tom Cory 's contributions regarding industrial
recruitment and development. He reques t ed t h at a letter of
recognition be sent to Mrs . Betty Cory from the City in
appreciation of his time and effort.
Alderman Wilson ment i oned the recent art i c l e i n the Democrat -
Ga zette regarding the joint operating agreement between Litt l e Rock
and North Little Rock. He encouraged the Jacksonville Water
Commission to work with those entit i es to ensure long -term supply
for the community.
ADJOURNMENT :
Mayor Swaim without objection
approximately 7 :29 p.m.
Respectfully ,
8
adjourned the meeting at
~ ce
':~
(.;). c
0
CITY OF JACKSONVIU.E
BID T ABUL.A TIOK SHEET
.OPB'a)BY: ~
OEPT.:pARKS DATE: 9/15/00 l1ME: !0:30AM TABUlATEDBY: CJB B10 tlliMBER : JAX 00'-032
.DUPREE PARK SOCCER FIELD LIGHT
liTEM
NO.I OTY.
1.
OESCRPTION
Soccer Fie~d Athletic
Lighting_
UNIT
89,440100
**Pending change order
from Spurlock estimated
!~;_~:~/~~:. tThaTnAL PRICE: ~:-:-:-:·:·:-:·:·:·:l89J, 440 ~~~:::::::::::::J 0 . ' ;:::::::::::5-:::::: .;.;.:-:-:-:-:-:-:·:·
TERMS:
RECOMMENDED BIDDER: I SPURLOCK
AMOUNT' p'::c I AMOUNT I p~ IAMOUNTI = IAMOtm
~~=~=~=~=~=~=~=~~;= §~=~=~=~~=~=~:~:~:: ~=~=~=~=~=~=~=~=~:} l=~=~=~=~~=~=~=~=~= ~~=~=~i~:~l
)
crrY OF JACKsotMtl.E
BIO TABUI.AllON SHEET
PEPT.:PARKS DATE: 9/15 /00 TIME: 9:00~ TABULATEDBY: CJB
OPENED BY: ~d._
810 NtlMBER : JAX 00-031
ASPHALT DOUGAN DON
DUPRE E PK PARKING LOT & WALKING TRAIL CONTRACTOR ASPHALT STEPHENS I ITEM UNIT UNIT UNIT UNIT uoo
NO. QTY. OESCRI'T10N PRICE AMOUNT PRICE :AMOUNT i ' PrucE .AMOUNT PRICE .AMOUNT PRICE AMOUNT
1. Dupre e Pk .Walking Tra il 39 .9 2 1 ,585 90 .38.16 20,644 56 120 64,920.
per t o p er tpn p e r t n
2. Dupre e Pk Pa rking Lo t . 39 .9 3,591 00 38 .H .3 ,434 .40 110 9,900 .
·p er t o ~ pe r on p e r t pn
.I I I I I I .
I I I ' I i I I I !
I ! I I I I . .
.
i
2 5,176 ~g 24 ,078. 6 74 ,820 .0
TOTAL PRICE: k.~:~~:~:~:....,.·~:~:'""'.:;~;~...J;~: :~:~:~~:~:~:~~~:~ \~:~:~:~~t:: l~:~:~:~:~:~:~: l:~:~:~:~:~;~;~:~:~ . !:::~:~~;~:~:~:~:~ :~:~;~:~:~:~~:~:~
TERMS:
RECOMMENDED B IDDER: DOUGAN
1
0
0
0
..,.~
01
-J
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
OCTOBER 5, 2000 7:00 P.M.
1. OPENING PRAYER:
2 . ROLL CALL:
3 . PRESENTATION OF
MINUTES :
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
(Animal Control)
6 . WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
Regular City Council Meeting
September 21, 2000
Regular City Council Meeting
September 7, 2000
Regular Monthly Report/September
Director of Administration M. Green
9. POLICE DEPARTMENT: REQUEST: Matching Funds
10. STREET DEPARTMENT:
1 'I. PARKS & REG DEPT:
12. PLANNING COMMISSION:
13. GENERAL : a.
b.
14. APPOINTMENTS:
15. ANNOUNCEMENTS:
ADJOURNMENT
Local Law Enforcement Block Grant
RESOLUTION 531 (# 7-00)
Affidavit for Records Destruction
Finance/Purchasing Departments
UPDATE: Implementation of Storm
Water Regulations
HOSPITAL BOARD APPOINTMENTS
Pat Bond for a term to expire 6/2005
Dale Dabbs for a term to expire 6/2004
Bill Gwatney for a term to expire 6/2001
·-
0001.fi9
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 5, 2000
7:00 P .M. -7 :25 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Counc il of the City of Jacksonville , Arkansas me t in
Regular Session on October 5 , 2000 at the regular meeting place of
the Council. Alderman Ray delivered the invocation and Mayor Swaim
led a standing audience in the "Pledge of Allegiance" to the flag .
ROLL CALL : Aldermen: El l iott , Smith , Ray , Wilson , Fletcher ,
Williamson, and Howard answered ROLL CALL . Mayor Swaim also
answered ROLL CALL declaring a quorum. Alderman Lewis, Gentry, and
Twitty arrived at approximately 7 :01p.m. PRESENT t en (10), ABSENT
(0).
Others present for the meeting were : City Attorney Robert E.
Bambu r g , Deputy City Clerk Melanie Green , Human Resou rce Director
Dennis Foor , City Engineer Jay Whisker , Fi nance Director Paul
Mushrush, Fire Chief Vanderhoof , Police Chief Hibbs , Deput y of
Public Works Jimmy Oakley , Parks and Recreati on Di r ector George
Biggs , Parks and Recreation Assistant Administrator Patty Walker ,
Mrs . Judy Swaim , Mrs . Lindy Lewis, Mrs. De De Hibbs, Mr . Terry
Sans i ng , Jacksonville Patriot Reporter Peggy Koury, Leader
Newspaper Reporter Rick Kron , and interested citizens .
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of th e Regular City Council
Meeting of September 21 , 2000 for approval and/or co rrection at the
n ext Regular City Council Meeting .
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Ray that the minutes of
the Regular City Council Meeting of 7 September 2000 be APPROVED .
MOTION CARRIED .
CONSENT AGENDA:
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman El liott moved, seconded by Alderman Smith to APPROVE the
monthly Animal Control Report for September 2000 . Report reflects
the following : REVENUES ................................................... $ 539. 00
CONTRIBUTIONS .................................... $ 0 . 00
ADOPTIONS/FINES .............................. $ 539 . 00
TOTAL ............................................................ $ 539 .00
ROLL CALL: Aldermen: Elliott , Smith, Lewis , Gentry, Ray, Wilson,
Fletcher , Williamson, Twitty and Howard voted AYE. (0) voted NAY .
MOTION CARRIED .
1
WATER DEPARTMENT :
WASTEWATER DEPARTMENT :
FIRE DEPARTMENT :
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 5, 2000
7 :00 P .M. - 7 :25 P .M.
POLICE DEPARTMENT : Request for Matching Funds regarding Local
Law Enforcement Block Grant.
Mayor Swaim related that the Block Grant is an entitlement grant
that has already been approved for $47 ,000 , adding the need for
Council t o approve ma t ching fu nds not to exceed $5 ,319 .00 .
Finance Director Paul Mushrush rel ated tha t under new Federal
Department of Justi ce guidelines i t is required to draw down funds
within 45 days after the public hearing and the setting of the
award . He related that what that me ans is that once we receive the
funds , all interes t earned directly from those funds must be
included i n the expenditure calculation . He asked that matching
funds be granted to adjust for the interest calculation which would
be more than the $5 ,319.00 .
In respons e to a quest i on from Mayor Swaim , P au l Mushrush related
that the interest i s calculated on the $47,000 .00 over a period o~
time that it takes for the new state contra cts to come out , adding
that the earliest they would be available will be April .
Alderman Wilson moved, seconded by Alderman Wi lliamson to approv E ~
matching grant expenditure not exceeding $6,000 . 00 regardin ~~
vehicle purchase for the Police Department Jump Team . MOTION
CARRIED .
It was not ed that funds to be drawn from the Equipment Fund .
STREET DEPARTMENT:
PARKS & RECREATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL : a. RESOLUTION 531 (#7-00)
A RESOLUTION AUTHORIZING THE CITY CLERK TO DESTROY SPECIFIC FINANC:E:
AND PURCHASING DEPARTMENTS RECORDS; AND, FOR OTHER PURPOSES.
Mayor Swaim related that Council approval is required by law to
destroy specific records .
Alderman Wilson moved, seconded by Alderman Ray that Resolution 531
be read .
2
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 5 , 2000
7:00 P .M. -7 :25 P .M.
Discussion ensued as to the length of time records are maintained,
Ma yor Swaim related that some records are required to be main ta ined
for seven (7) years and City Attorney Bam burg pointe d out that a
previous resolution from Council supported a ten year maintenance
program for records .
At this time, MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Smith to dispense with the
reading of Resolution 531 in its entirety . MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Gentry to approve
Resolution 531 as presented . MOTION CARRIED.
b. Implementation of Storm Water Regulations Update
Mayor Swaim pointed out cost factors and related that many l arger
cities now have storm water depa rtments, pointing ou t a time
schedule for federal Env i ronmental Protection Agency r equirements .
City Engineer Whisker r elated t hat t h e Clean Water Act was passed
in 1990, and is considered Phase I of the Storm Water Act . He
stated that the Act p r ovided to mandate muni c ip alities with a
popul a tion of one-hundred thousand or greater, cons tru c tion over
fi ve acres , and ten categories of industry to start c l eaning-up the
water before it i s re leased into t he drainage system . He stated
that Phase II of the Storm Water Act was published in the Federal
Regis try of December 8 , 1999 and include d munic ipalities o f fif ty
thousand and cities of t e n thousand or more , or construction of
more t h an one acre along with c ities in an urbanized area consider
wet we ather water s . He stated th a t the City of Jac ksonville is
considered to be in an urbanized area with L ittle Rock , S h erwood ,
and Nort h Lit t le Rock .
He stated that the first ma jor undertaking for the City is to map
all s t orm sewers whi ch includes bridges , culverts , storm sewers,
d rains , inlets and pipes in location and elevations . He pointed
out that Phase I I actually has six re quirements 1) publ ic educat i on
and out reach , 2) public participation and involvement , 3) ill i cit
discharge detection and e l imination , 4) cons truc tion site runoff
control , 5) post co n struction runof f con trols and 6) poll uti on
prevention and go od hous e keep ing . He stated that the Federal
Gove r nment is keeping the categories b r oad but will h ave sub-
3
CITY OF JACKSONV ILLE
REGULAR CITY COUNCIL MEE TI NG
OCT OBE R 5 , 2 0 00
7 :0 0 P.M . -7 :2 5 P .M.
headings for smaller and more easily handled tasks under each. He
rela ted that runoff enters the sewer system and in return enters
lakes and streams. He then explained how ru noff from a
construction site can be responsible for c l ogged pipes and backin9
up water especia lly in flat lying commun ities .
He po inted out that othe r pollutants such as oil , grease , and trash
from roads and vehicles washes straight in t o your stor m dr ainage
system . He then said that yard waste that is not placed by the
curb but outside the curb washes into the system. He stated that
the Federa l Government plans to stop these practices with
monitoring , which will take manpower , time and mone y . He stated
that it will include metal pipe maintenance , exp l aining that as
pipes get older and fill with acidic mater ial they wi ll have to be
rep laced. He then related that the Federal Government i s startinq
to use sediment type traps inside the storm drains that will also
require cleaning and maintenance. He stated that t h e Federa l
Government will require many types of testing regarding oils,.
grease , phosphorus , and other chemica ls and will have testing t ype
plants to catch runoff before it enters a river. He stated that
there was a big push to have industry brought back into the systern
along with lighter industr y .
In response to a questi on from May or Swaim, City Eng ineer Whiske~
related tha t the time frame is 2 years regarding regulations.
Mayor Swaim related that as a Federal Government mandate , the State
legis lature and DEQ is working on ways to enforce the testing . He
pointed out that the news article regarding Fayetteville estimat ed
$300,000.00 to enforce . It was noted that the average cost will
run between t hree and seven dollars per person .
In response to a ques tion posed by Alderman Wilson , City Engineer
Whisker related that some areas will contain permanent p lants at
the lower elevation points of a city, gathering the storm water and
testing it before i t leaves that city . He added that somet imes
testing is performed by taking testers to actual project areas ,
which can be back t racked t o the where the most po l lutants are
entering the system.
Discussion ensued as to mon itoring and citing violations , whic h
might grow into a fu ll staff type person to support mo nitoring .
Alderman Elliott stated that cities of any size may find they need
a storm water commission similar to the water commission and sewer
commission.
4
000:173
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 5 , 2000
7:00 P.M. -7:25 P .M.
Alderman Fletcher voiced concerns regard ing mandat es and
requirements for the small businessman, saying that "big industr~'
wil l continue to create loop holes eve n i f i ts by movi ng their
business to Mexico . He fur ther voice concern s for cities who must
try and keep pac e wi t h th e mandates passed along by congress
without federal monie s to aid in that process . He predicted t hat
citizen complaints regarding the mandates would o ut we igh t hose in
the past concerning trash .
City Engineer Whisker related that is there is cu rrently a City
o rdinanc e in place wh ich re quires yard waste to be placed on the
grass for pickup.
Mayor Swa i m s t ated that the impending mandates regarding
regulat i o ns is n ot new and that the Na t ional Le ague o f Cities and
the Arkansas Mun icipal Lea g ue have over the year s worked to keep
smal l cities exempt . He stated that those e ff or ts wil l continue ,
saying that i f manda te d it becomes one more hindrance to smooth
operations, which will obviously effect deve l opme n t . He spe culated
that new subdi visions may have to designate a collection area for
runoff water at least while the subdivision is being developed . He
continued that this could becom e a cos t fa ctor that would run up
the co s t o f lots .
APPOINTMENTS : HOSPITAL BOARD APPOINTMENTS
Mayor Swa i m rela te d t hat these appointments are the second effort
to stabil i ze the expiration dat e s o f the hospital board allowing
one term at a time to expire .
Alderman Smith moved, seconded by Alderman Elliott to approve the
appointments of Ms. Pat Bond for a term to expire 6/2005, Mr. Dale
Dabbs for a term to expire 6/2004 and Mr. Bill Gwatney for a term
to expire 6/2001. MOTION CARRIED.
ANNOUNCEMENTS:
Mayor Swaim rel ated t ha t the f a ll co n ference of the Arkansas
Mu n icipal League will be held November 29th thro ugh December 1st in
Hot Sp rings Arkansas. He then noted that traffic li ghts have been
ins talled at John Harden Drive and North F irst Street and are
f lashing to ready f or operation. He stated t hat paving of the
trai l in Du pree Park has been completed and the Wing Ding Festival
will be held i n there on Sa turday . He encouraged attendance .
5
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBE R 5, 2000
7 :00 P.M. - 7 :25 P .M.
Alderman Smith pointed out that the Council meeting sc h edu l ed fo1~
December 7th conflicts with plans for some Council members wh o are
attending a conference function and will not be able to b e present .
It was noted and action regarding the resch edul ing of the Decembe r
7th me eting will be considered at a later time.
Alderman Wilson mentioned the publicity regarding the Arkansas Fire
Academy , Chief Vanderhoof related that Academy concerns have been
resolved and the City of Jacksonville Fire Department will be
attending Academy graduation for one of its firefighters tomorrow.
ADJOURNMENT :
Mayor Swaim without objection
approximately 7 :25p .m .
Respectfully ,
6
adjourned the meeting a i:::
~' f ~
MAYOR TO SWAIM
City Council Of Jacksonville , Arkansas
AGENDA
Regular City Council Meeting
OCTOBER 19, 2000 7 :00 P.M.
1 . OPENING PRAYER:
2. ROLL CALL:
3 . PRESENTATION OF
MINUTES :
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
(Police Department)
(Fire Department)
6 . WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9 . POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REG DEPT:
12 . PLANNING COMMISSION :
13. GENERAL: a .
Regular City Coun cil Meeting
October 5 , 2000
Regular City Council Meeting
September 21 , 2000
Regular Monthly Report/Septembe r
Police Chief Hibbs
Regular Monthly Report/September
Fire Chief Vanderhoof
REQUEST TO ACCEPT BID:
Box Culvert/Redmond Rd
ORDINANCE: 1145 (#1 7-2000)
CONDEMNAT IONS
b . RESOLUTION: 5 32 (#8-2000 )
Supporting Amendment One
(Aldermen Elliott and Lewis)
c . RESOLUTION : 53 3 (#9-2000)
O p posing Amendme nt Two
(Ald erm e n Elliott and Lewis )
OO O:l75
0001 .76
~'""~ciTY COUNCIL A G E N 0 A continued
October 19, 2000
GENERAL continued:
14. APPOINTMENTS :
15. ANNOUNCEMENTS:
ADJOURNMENT
d. RESOLUTION: 534 (#1 0-2000)
Opposing Amendment Three
(Aldermen Elliott and Lewis)
e . RESOLUTION : 535 (#1 1-2000)
Opposing Amendment Four
(Aldermen Elliott and Lewis)
f. RESOLUTION 536 (#12-2000)
Opposing Amendme nt Five
(Alderman Smith)
CITY OF J ACKS ONVILLE
RE GULAR CI TY COUNCIL MEETING
OCTOBER 1 9 , 2000
7:00 P .M. -7 :32 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
0001.77
The City Council of the Ci ty of Jacksonvi l l e, Arkansas met in
Regular Session on October 19 , 2000 at the regular meeting place of
the Council . Al de rman Ray delivered the invocation and Scout Troop
427 led a standing audience in the "Pledge of Allegiance" to the
flag .
ROLL CALL: Aldermen: Elliott , Smith , Lewis , Gentry, Ray , Wilson ,
Fletcher , Twitt y , and Howard answered ROLL CALL . Mayor Swaim also
answered ROL L CALL declaring a quorum . PRESENT nine (9), ABSENT
(0). Alderman Wi l liamson was absent .
Ot h ers present for the meeting were : City Attorney Robert E.
Bamburg , Deputy City Clerk Melanie Green , Di rector of
Administration Murice Green , Human Resource Director Dennis Foor,
Finance Di r ector Paul Mu shrush , City Engineer Jay Whisker, Police
Chief Hibbs , Fire Chief Vanderhoof , Purchasing Agent C.J. Brown,
CDBG Director Teresa Wa tson , Mrs. Lendy Lewi s, Mrs . Edith Smith ,
Mrs. Paulette Howard , Mrs. DeDe Hibbs , Mrs. Addie Gibson , Mrs .
He l en Stroud , Parks and Recreation Administration Manager Patty
Wa l k er , Mr . Ter r y Sansing, Mr . Bob Stroud , Mr . Lloyd Friedman , Ms .
Martha Boyd , Mr . Jim Durham , Jacksonville Patriot Reporter Peggy
Koury , Leader Rep orter Rick Kron , an d interested citizens .
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of October 5 , 2000 for approval and/or correction at the
next Regular City Council Meeting .
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Howard moved, s e conded by Alderman Smith that the minutes
of the Regular City Council Meeting of 21 September 2000 be
APPROVED. MOTION CARRIED .
CONSENT AGENDA :
REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alder.man Smith moved, seconded by Alder.man Gentry that the Regular
Monthly Report for September from the Jacksonville Polic e
Department be APPROVED . Said report reflects; Total value of
reported Stolen Property $98,570 .00, Total v alue of Recovered
Stolen Property $43,792.00, and Total Report Sales $243.00.
1
OCO :l78
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
CI TY OF JACKSONVILLE
REGULAR CITY COUNC I L MEETING
OC TOBE R 19, 2000
7 :00 P.M. -7:32 P.M.
Alderman Sm i th moved, seconded by Alderman Gentry to APPROVE the
Regular Monthly Report for September from the Jacksonville Fir E ~
Department, which reflects a fire loss of $14 ,700 .00 , and a Savings
Total of $138 ,800.00 .
ROLL CALL : Aldermen El l iott , Smith, Lewi s , Gentry , Ray , Wilson ,,
F letcher , Tw i tty , and Howard v o ted AYE. Moti on receiv ed (9) AYE.
(0) NAY . MOTION CARRIED .
STREET DEPARTMENT : Request to Accept Bid Redmond Road Box Culvert
Mayor Swaim related that bids have been received to replace the
culvert for widening of South Redmond Road .
It was noted that Build ing Utility Constru ct ion has performed
satisfactory work regarding previous City project s .
Alderman Elliott moved, seconded b y Alderman Wilson t o acc e pt thee
low bid from Bu ilding Utility Construction in the amount o :f
$87,640 .45 to be drawn from the Capital Improv ement Fund .
In response to a question from Alderman Fletcher , City Engineer
Whiske r reported that the contract time is between forty -five to
sixty days and that r oad c l osure and detour of traffic wi ll be
approxi mately f i ve days. He related that the t raffic deto u r will
be announced in the local paper and signs will alert traffic at the
Interstate exit and on James Street. He then related that white
striping for Redmo nd Road will be comple ted tomorrow.
At this time , MOTI ON CARRIED .
GENERAL : a . ORDINANCE 1145 (#17-00)
AN ORDINANCE CONDEMNING THE STRUCTURES AND REAL PROPERTY AT THE
VARIOUS UNINHAB I TED LOCATIONS LISTED BELOW LOCATED WI THIN
JACKSONVILLE ARKANSAS , FOR STRUCTURAL DEFECT S , DEFI CIENCIES, AND
PUBLIC HAZARD CONDIT I ONS ; DECLARING AN EMERGE NCY; AND , FO R OT HER
PURPOSES .
Mayor Swaim related that the City Engineer is requesting
condemnation of properties addressed as 110 Jaxon Circ le, and 103
Pulaski . After inquiry, it was n o t ed that a repre sen tative fo r
either property was not present i n the audience to address t h os e
condemnations.
2
000279
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCT OBER 19, 2 00 0
7 :00 P.M. -7:32 P .M.
Alderman Ray moved , seconded by Alderman Smith that Ordinance 1145
be placed o n FIRST READING . ROLL CA LL : Aldermen El liott, Smith ,
Lewis, Gentry , Ray , Wilson, Fletcher, Twitty , and Howard voted AYE .
NAY (0). Motion received nine (9) affi rmative votes, (0) negati ve
votes . MOTION CARRIED . Whereupon , City Attorney Bamburg read the
Ordinance .
Alderman Ray moved, seconded by Alderman Smith to dispense with the
readi ng of Ordinance 1145 in its entirety following section one.
ROLL CAL L: Aldermen Ell iot t , Smith , Lewis, Gentry, Ray , Wilson ,
Fl etcher , Twitt y , and Howard voted AYE . NAY (0). Motion received
nine (9) affirmative votes , (0) negative votes . MOTION CARRIED.
City Attorney Bamburg read Ordinance 1145 through section one.
Alderman Smith moved, seconded b y Alderman Gentry to approve
Ordi nance 1145 on FIRST READING . ROLL CAL L: Aldermen El lio tt ,
Smith , Lewis, Gentry , Ray , Wilson , Fle t cher, Twitty , and Howard
voted AYE . NAY (0). Motion received nine (9) affirmative votes ,
{0) negative votes . MOTION CARRIED.
Alderman Fletcher moved , seconded by Alderman Wilson t o suspend the
rules and place Ordinance 114 5 on SECOND READING. ROLL CALL:
Al dermen Elliott , Smith, Lewis, Gentry , Ray , Wilson, Fletcher ,
Twitty , and Howard voted AYE. NAY (0). Motion received nine {9)
affirmative votes, {0) negative votes. MOTION CARRIED.
Alderman Gentry moved , seco nded by Alderman Lewis to further
suspend the r ules and place Ordinance 1145 on THIRD AND FINAL
READING . RO LL CALL : Aldermen Elliott , Smith , Lew is, Gentry, Ray ,
Wilson, Fletcher, Twitty , and Howard voted AYE. NAY (0). Motion
received nine (9) affirmative votes, (0) negati ve votes . MOTION
CARRIED.
Alderman Gentry mo ved , seconded by Alderman Lew is to APPROVE AND
ADOPT Ordinance 1145. ROLL CALL : Aldermen Elliott, Smith , Lewis,
Gentry, Ray , Wilson, Fletcher , Twitty , and How ard voted AYE. NAY
( 0) • Motion received nine (9) affi rmative votes, (0) negative
votes . MOTION CARRIED .
Alderman Ray moved, seconded by Alderman Gentry that the EMERGENCY
CLAUSE be APPROVE AND ADOPTED . ROLL CALL: Aldermen Elliott ,
3
OGO ~.J D
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 19, 2000
7 :00 P.M. -7:32 P.M.
Smith , Lewis, Gentry , Ray , Wi lson, Fletcher , Twitty, and Howard
voted AYE. NAY (0). Motion received nine (9) affirmative votes r
(0) negative votes . MOTION CARRIED .
ORDINANCE APPROVED, ADOPTED AND NUMBERED 1145 THIS THE 19TH DAY 01~
OCTOBER 2000 .
b . RESOLUTION 532 (#8-2000)
A RESOLUTION SUPPORTING THE CITY AND COUNTY GOVERNMEN~r
REDEVELOPMENT BOND AND SHORT-TERM FINANCING AMENDMENT (ALSO KNOWN
AS AMENDMENT ONE FOR THE 2000 GENERAL ELECTION BALLOT) ; AND, FOR
OTHER PURPOSES.
Alderman Elliott related that he and Alderman Lewis as members of
the Large First Class Cities Advisory Co unc il are presentinq
Resolut i ons 53 2 through 535 for consideration a s recommended by t he
Arkansas Municipa l League.
Alderman Smith moved, seconded by Alderman Elliott that Resolution
532 be read.
Alderman Elliott re l ated that Res o l u t ion 5 32 is des i gned to h e lp
municipa l and county government in t a x incr ement financing to incu r
the short te r m financing obli g ation and better he lp finance
equipment .
At this time, MOTION CARRIED and City Attorney Bamburg read
Resolution 532 .
Alderman Ray moved, seconded by Alderman Gentry to dispense with
the reading of Resolution 532 in its entirety . MOTION CARRIED.
Alderman Gentry moved, seconded by Alderman Lewis to Approve
Resolution 532 as presented . MOTION CARRIED .
c. RESOLUTION 533 (#9-2000)
A RESOLUTION EXPRESSING OPPOSITION TO AMENDMENT TWO OF THE NOVEMBER
2000 GENERAL ELECTION BALLOT; AND, FOR OTHER PURPOSES.
Alderman Lewis related that while the bill seems t o cut pr o p erty
tax it actually raises the sales tax.
4
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 19, 2000
7:00 P .M. -7 :32 P .M.
Alde r man Elliott related that property tax is re l atively low
compared the sales tax and the amendment would increase that gap.
Alderman Gentry moved, seconded by
533 be read. MOTION CARRIED .
Resolution 533.
Alderman Lewis that Resolution
City Attorney Bamburg read
Alderman Ray moved, seconded by Alderman Gentry to dispense with
the reading of Resolution 533 in its entirety. MOTION CARRIED.
Alderman Gentry moved, seconded by Alderman Lewis to Approve
Resolution 533 as presented . MOTION CARRIED .
d . RESOLUTION 534 (#10-2000)
A RESOLUTION OPPOSING AMENDMENT THREE OF THE NOVEMBER 2000 GENERAL
ELECTION BALLOT, KNOWN AS THE JUDICIAL ARTICLE; AND, FOR OTHER
PURPOSES .
Al de rman El l i o tt related that amendment three would eliminate the
munic i pa l court system under loca l control and establish regional
courts. He stated that the Municipal League feels this amendment
will h u rt mu nic i palities .
Alderman L ewis poi n ted out that i f amendment thre e passes it will
not relieve the burden of the cities to fund the system but will
remove contro l of that system .
Alderman Smith moved, seconded by Alderman Gentry that Resolution
534 be read. MOTION CARRIED. City Attorney Bamburg read
Resolution 534 in its entirety.
In response to a question posed by Alderman Wilson , Mayor Swaim
related that the amendment changes the name of a municipal court to
a district court and removes some jurisdiction from that cour t . He
then related that it al so proposes the non -p artisan e l ect ion of
judges .
Alderman Gentry moved, seconded by Alderman Ray to Approve
Resolution 534 as presented. MOTION CARRIED .
e. RESOLUTION 535 (#11-2000)
A RESOLUTION OPPOSING PROPOSED AMENDMENT FOUR OF THE NOVEMBER 2000
GENERAL ELECTION BALLOT; AND, FOR OTHER PURPOSES .
5
0001.32
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCT OBER 19, 2000
7:00 P.M . -7:32 P .M.
Alderman Gentry moved, seconded by Alderman Smith that Resolution
535 be read . MOTION CARRIED . City Attorney Bamburg read
Resolution 535.
Alderman Ray moved , seconded by Alderman Smith to dispense with thE~
reading of Resolution 535 in its entirety. MOTION CARRIED .
Alderman Ray moved, seconded by Alderman Gentry to ApprovE~
Resolution 535 as presented.
Alderman Elliott related that amendment four began as a proposal to
remove sales tax from used vehicles , adding that manufactured goods
a nd use d materials were then included. He related that the
amendment also allows c lass action l awsuits with respon sibility o::
att orney fees being placed on cities. He stated that local
gov e r nment and the s chool district woul d be devastated . He then
related that the a mendment featu red a three -yea r moratorium
prohibiting repl acement of funding.
Mayor Swaim stated that the total estimat ed l oss is 140 million
dollars with 90 million dollars being lost by the schoo l systems .
Mayor Swaim explained that the Resolut i ons are an expression of
recomme ndation by the City Council .
At this time, MOTION CARRIED.
f . RESOLUTION 536 (#12-2000)
A RESOLUTION OPPOSING CONSTITUTIONAL AMENDMENT NO . FIV:E:
(LEGALIZATION OF GAMBLING IN THE STATE OF ARKANSAS); AND, FOR OTHER
PURPOSES.
Alderman Gentry moved, seconded by Alderman Smith that Resolution
536 be read.
Alderman Smith stated that he believes Municipal League has spoken
against amendment five , and that h e has heard fr om local churches
and busin esses rega r ding the amendment . He stated that a
representative for amendment five recently spoke at a civic
o r ganiza t i on , but did not do well in presenting the issues. He
stat ed that casinos are impossible to remove once a llowed an d
reasoned that if casinos have been good for Mississippi why are
they sti ll ranked l ast .
6
At this time, MOTION CARRIED .
Resolution 536.
CITY OF JAC KSONVILLE
RE GULAR CITY COUNCIL ME ETING
OCT OBER 19, 2 00 0
7 :0 0 P.M. -7 :32 P .M.
0001.33
City Attorney Bamburg read
Alderman Ray moved, seconded by Alderman Gentry to dispense with
the reading of Resolution 536 in its entirety . MOTION CARRIED.
Alderman Smith moved , seconded by Alderman Gentry to Approve
Resolution 536 as presented .
Mr . Jim Du rha m s tated t hat h e is one of the p eop l e who contacted
Ald erma n Smith rega rding am e ndment f i ve . He said t h at he believes
the re t o b e a lot o f mi sleading in f ormation re g arding the
a mendment . He t he n re late d tha t while he could oppose t he
am end me n t on mora l grounds , he wants to oppose it as a local
busine ssma n . He re l ate d that when Tunica was establi s hed it hurt
l ocal b usiness , adding t hat it create d a vacuum r egarding monies
that should be s pent on housing . He stated that if the amendme n t
pa sses t h e State and Jac k son vi l l e wi ll regret i t .
Alderma n Fle t c h er st at ed th at g am bling is a regressive tax that
mos t hu rts tho s e , t hat can afford it the l east . He said that
a men dme n t f i ve i s a major tax in and of i t self that most people are
not aware of a n d t h at a friend who delivers milk in Hot Springs
related to h im that if a su r ve y were taken, milk sales drop when
ho r se r ac ing s ea son b egins.
At this time, MOTION CARRIED.
ANNOUNCEMENTS : Mayor Swaim introduced Mrs . Teres a Watson as the
n e wly h i r e d CDBG d i rect or . He related t hat she was previously
emp l oye d by the Litt le Rock Housing Au thority , adding t hat the City
i s pl ease to h ave Ms . Wa t son in t h e p ositi on of CDBG director. The
Ci ty Counc il welcome d Ms . Wa t son aboard .
Ma yor Swaim ann oun ced th at fune r al arrangement for Police Off icer
Albarella wi ll be Sat urday at 1 0 :00 a .m.
Al de r man Fletcher questioned budget concerns regarding h i gh fuel
prices .
Ma y or Swaim stated t hat an ana l ys i s of consumption was conducted
and d i scu ssed wi th departmen t heads , but added t hat t he
con servat i ve fi nancial effo rt s o f the past will enable the City to
7
0001.3 ,:}
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 19 , 2 000
7:00 P.M. -7:32 P.M.
handle the rise in fuel cost without cutting services . He stated
that add it i onal total cost for the City is approximately $75 ,000 .00
regarding seve r al fue l increase costs .
ADJOURNMENT:
Mayor Swaim withou t objection
approxi mately 7:32 p .m.
Respect f ully ,
8
adjourned the meeting at
BID#: JAX-00·0033
ITEM REDMOND ROAD BOX CULVERT
NO: QTY: DESCRIPTION
1 REDMOND ROAD CU LVERT
TOTAL PRICE:
TERMS:
RECOM MENDED BI DDER :
CITY( h oNVILLE
BID TABULATION SHEET
DEPT: STREET DATE : 10/18 /2000 10'00 A.M. TAB~ OPENEDBY,Jd
BY: C.J .B. SUSAN DAVITT
LYLE CONSTRUCTION HAROLD DAVIS CONST. J EFCO CONST. CANDO CONST. BLDG. UTILITY CONST.
UNIT UNIT UNIT UNIT UNIT
PRICE: AMOUNT: PRICE: AMOUNT: PRICE: AMOUNT: PR ICE : AMOUNT: PRICE AMOUNT:
$97,000.00 $97,000 .00 $123 ,677.77 $123,677.77 $98,150.73 $98 ,150.73 $119,579.28 $119,579.28 $87,640.45 $87,640.45
.: :Jii!•~.l§:7~i~~ .: . ··. . _:·~ ff;$j'Zf0 0](Q(3 . . l$j~.J;!i1'7li7Pi, '· }~.ll~1.!i.Q~3J ~ -• J f . !. . .. . l.$.l~.!Pl.Qf~§i. ; . '.-..-'· ·-~ .·:_ .. -...
-' ];l)tjl! . . ~ I $87,640.45
)
BARGER EXCAVATING
UNIT
PRICE: AMO UNT :
$99,822.45 99,822.45
-~~~2(45}.
0
0
(.)
~ w
tt1
OOO:i3fi City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
NOVEMBER 2, 2000 7:00 P.M.
1 . OPENING PRAYER:
2 . ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5 . CONSENT AGENDA:
6. WATER DEPARTMENT:
Regular City Council Meeting
October 19, 2000
Regular City Council Meeting
October 5, 2000
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REG DEPT:
12. PLANNING COMMISSION:
13. GENERAL:
14. APPOINTMENTS:
15. ANNOUNCEMENTS:
ADJOURNMENT
a . RESOLUTION 537 (# 13-2000):
National Animal Shelter Appreciation
Week (Alderman Elliott)
b. RESOLUTION 538 (#14-2000):
Amending Resolution 531 (#7-2000)
Records Destruction
(Mayor Swaim)
c. ORDINANCE 1133 (# 5-2000):
Regulating Use and Operation of
Jacksonville Wastewater Utility
(Mayor Swaim)
DEVIATION IN AGENDA
REQUEST TO ACCEPT BID:
Building and Contents Insurance
0001.37
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 2 , 2000
7 :00 P .M. -7:21 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUN I CIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on November 2 , 2000 at the regular meeting place of
the Council . Alderman Howard delivered the invocation and Mayor
Swaim led a standing a udience in the "Pledge of Allegiance" to the
flag .
ROLL CALL : Aldermen: Elliott, Smith, Lewis , Gentry , Ray , Fletcher,
Williamson, and Howard answered ROL L CALL . Mayor Swaim also
answered ROLL CAL L declaring a quorum. Alderman Wilson and Twitty
were absent. PRESENT eight (8), ABSENT (0).
Others present for the meeting were: City Attorney Robert E.
Bamburg , Deputy City Clerk Melanie Green , Ci t y Engineer Ja y
Whisker, Fi n ance Di rector Paul Mushrush, Fire Chief Vanderhoof ,
Fire Battal i o n Commander Bill Plunk , Po l ice Captain Baker , Deputy
of Public Works Jimmy Oakley , Par ks a n d Recreation Di rector George
Biggs , Pa rks and Recreation Assistant Adm inistrator Patty Walker ,
CDBG Director Theresa Watson , Wastewater Chairman Joan Zumwalt ,
Wastewater Manager The a Hughes , Mr . Max Fletcher , Mrs. Judy Swaim ,
Mrs. Lindy Lewis , Jacksonville Patriot Reporter Peggy Koury , Leader
Newspaper Reporter Rick Kron , and interested citizens.
PRESENTATION OF MINUTES:
Mayor Swaim presented t he minutes of the Regular City Counci l
Mee t ing o f Octob er 19, 2 000 for approval and/or correction at the
next Regular City Council Meeting .
APPROVAL AND/OR CORRECTION OF MINUTES :
Alderman Smith moved, seconded by Alderman Gentry that the minutes
of the Regular City Council Meeting of 5 October 2000 be APPROVED.
MOTION CARRIED .
CONSENT AGENDA:
WATER DEPARTMENT :
WASTEWATER DEPARTMENT :
FIRE DEPARTMENT :
POLICE: DEPARTMENT :
STREE~~ DEPARTMENT :
PARKS & RECREATION DEPARTMENT:
GENERJ.~: a. RESOLUTION 537 (#13 -00)
A RESOLUTION TO DESIGNATE NOVEMBER 5-11, 2000 AS NATIONAL ANIMAL
SHELTE:R APPRECIATION WEEK IN THE CITY OF JACKSONVILLE, ARKANSAS ;
AND , E'OR OTHER PURPOSES .
1
ooo:.l38
CI TY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 2, 2000
7 :00 P .M. -7:21 P.M .
Alderman Elliott related that the resolution designates November 5th
through llili as National An i mal Shelter Appreciation Week
recognizing the hard work of City employees and Sh elter volunteers .
Alderman Elliott moved, seconded by Alderman Smith that Resolution
537 be read . MOTION CARRIED . Whereupon City Attorney Bamburg read
the Resolution.
Alderman Ray moved, seconded by Alderman Smith to dispense wi th thE:!
reading of Resolution 537 in its entirety . MOTION CARRIED.
Alderman Elliott moved, seconded by Alderman Gentry to approvE:l
Resolution 537 as presented . MOTION CARRIED .
b . RESOLUTION 538 (#14-00)
A RESOLUTION AMENDING RESOLUTION 531 (#7-2000) AUTHORIZING THE CITY
CLERK TO DESTROY SPECIFIC FINANCE AND PURCHASING DEPARTMENTS
RECORDS ; AND, FOR OTHER PURPOSES .
Mayor Swaim related that destruction of record by incineration at
the Animal Shelter could prove to be prohibitive regarding t h e
volume of material that could damage the incinerator . He related
that t he Resolution changes the method of destruction , adding that
State law requires method of destruction be designated .
Alderman Smith moved, seconded by Alderman Gentry that Resolution
538 be read. MOTION CARRIED .
Alderman Ray moved, seconded by Alderman Smith to dispense with the
reading of Resolution 538 in its entirety. MOTION CARRIED .
Discuss i on ensued regarding storage time of records and the volume
of stored records.
Alderman Gentry moved , seconded by Alderman Ray to approve
Resolution 538 as presented . MOTION CARRIED .
c. ORDINANCE 1135 (#5-2000)
AN ORDINANCE REGULATING USE AND OPERATION OF THE JACKSONVILLE
WASTEWATER UTILITY TO BE SPECIFICALLY CODIFIED AS JACKSONVILLE
MUNICIPAL CODE §13.24; REPEALING ORDINANCE NOS. 604, 620, 684, 877,
932, AND ANY AMENDMENT THEREOF; DECLARING AN EMERGENCY ; AND , FOR
OTHER PURPOSES.
2
0001 .39
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 2, 2000
7 :00 P .M. - 7 :21 P .M .
Alderman Gentry moved , seconded by Alderman Ray that Ordinance 1133
be placed on FIRST READING. ROL L CALL: Aldermen Elliott, Smith ,
Lewis, Gentry , Ray , Fletcher, Williamson , and Howard voted AYE . NAY
( 0) . Motion received eight (8) affirmative votes, (0) negative
votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the
Ordin ance.
Alderman Ray moved , seconded by Alde r man Smith to dispense with the
reading of Ordinance 1133 in its e ntirety following section o ne.
RO LL CALL: Aldermen Elliott, Smith , Lewis , Gentry , Ray , Fletcher,
Wi lliams on , and Howard voted AYE. NAY (0). Motion received eight
(8) affirmative votes, (0) negative votes . MOTION CARRIED.
Alderman Sm i t h mo ved , seconded by Alderman Gentry to approve
Or d inance 1133 o n FIRST READING.
Ms . Hughes stated that the Ordinance is mu lt i-pu rpose , adding that
the specific objecti ve s are to revise the pretreatment program and
local limits . She related t h at it is r equ ired by the 4 03
regulat i ons t o occasionally re v ise t hose programs which permits
industries in Jackso nville t o discharge to the Wastewater Utility.
She s tated that there are nine permitted industries in Jacksonv ille
and that the r evis i o n of loca l l imi ts was r equ ired b ecause fl o w
will be accepted fr om t he West P l ant. She pointed out that the
loca l limits set by Ordinance 1133 in most cases are more lenient
than the existing local l i mits . She related that Jacksonville
i ndu s tri es ha v e been c o ntacted and d o not ha ve any p roblem wi th
comp l iance .
In respon se to a question from Mayor Swaim , Ms . Hughes related that
the ordin ance also comb ines exist ing ordinances i nto o ne docume nt .
Mayor Swaim commended efforts by the Wastewater s t aff and
Commiss i on .
RO LL CALL: Aldermen Elliott , Smith, Lewis, Gentry , Ray , Fletcher ,
Wil l iamson , and Howard vot ed AYE . NAY (0). Motion received eight
(8) affirmative votes, (0) negative votes. MOTION CARRIED .
Alderman Smi th moved, seconded by Alderman Gentry to suspend the
ru les and place Ordinance 1133 on SECOND READING. ROLL CA LL:
Aldermen El l iott , Smith, Lewis , Gentry , Ra y , Fletcher, Wil liamson ,
and Howard voted AYE. NAY (0). Motion received eight (8)
affirmative votes, (0) negative votes. MOTION CARRIED .
3
OOG1.30
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 2, 2000
7 :00 P.M. -7:21 P.M.
Alderman Gentry moved, seconded by Alderman Lewis to further
suspend the rules and place Ordinance 1133 on THIRD AND FINAl.
READING . ROLL CALL: Aldermen Elliott, Smith, Lewis , Gentry, Ray,
Fletcher , Will i amson, and Howard voted AYE. NAY (0). Motion
received eight (8) affirmative votes, (0) negative votes. MOTION
CARRIED .
Alderman Elliott moved , seconded by Alderman Lewis to APPROVE AN[)
ADOPT Ordinance 1133. ROLL CALL: Aldermen Elliott, Smith , Lewis,.
Gentry , Ray, Fletcher , Will i amson, and Howard voted AYE. NAY (0) _
Motion received eight (8) affirmative votes, (0) negative votes.
MOTION CARRIED .
Alderman Ray moved , seconded by Alderman Gentry that the EMERGENCY
CLAUSE be APPROVE AND ADOPTED . ROLL CALL : Aldermen Elliott,.
Smith, Lewis, Gentry, Ray, Fletcher, Williamson, and Howard voted
AYE. NAY ( 0) . Motion received eight (8) affirmative votes, (0 )
negative votes. MOTION CARRIED.
ORDINANCE APPROVED, ADOPTED AND NUMBERED 1133 THIS THE 2 nd DAY OF
NOVEMBER 2000.
DEVIATION IN AGENDA:
BUILDING AND CONTENTS INSURANCE BID
Mayor Swaim related the urgency for renewal of the building and
co nt ents insurance item of business.
Alderman Elliott moved, seconded by Alderman Gentry to suspend the
rules and place the bid for Building and Contents Insurance on the
agenda. MOTION CARRIED .
Mr . Mushrush related that insurance cos ts have escalated over the
last year and the agreement with Gal l agher l imited the amount of
increase between contract years to 4 %. He then related that the
increase came in at 15 % so the item was competitively rebid and
Gallaghe r came back again with low bid. He stated that the bid
replacement cost coverage is for all building and contents , adding
that the deductibl e is $5 ,000 which covers $17 ,072 ,000 and covers
all risk including direct physical lost or damage excluding flood
and earthquake. He stated that the policy is the standard risk
assessment and coverage is provided through West Chester Fire Royal
Indemnity who have a top rating of AA+ and is one o f the highest in
the industry based on assets .
4
0001 .31.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 2, 2000
7:00 P.M. -7:21 P.M.
Alderman Elliott moved, seconded by Alderman Gentry to accept the
low bid from Gallagher regarding Option 1 for $22,000 .00 with a
$5,000 .00 deductible .
Mayor Swaim noted that t h e funds are budgeted in the General Fund
budget.
In response to a ques t ion posed by Alderman Smith , Mr . Mushr ush
related that the agreement is r enewable annually up to three years
with a maximum of 4% increase. He pointed out that if the increase
goes beyond 4% then the item i s rebid to bring cost back down .
At this time, MOTION CARRIED.
APPOINTMENTS:
ANNOUNCEMENTS :
BUDGET PRESENTATION
Mayor Swaim announced that the preliminary budget will be presented
at the first regularly scheduled meeting in December .
VETERANS MEMORIAL DEDICATION
Mayor Swaim rela t ed that th e dedicati on will be held Sat urday
November 11 , 2000 at 10 :00 p .m . and encouraged attendance .
TRAFFIC AT JAMES STREET BRIDGE
Al derman Fl etcher voiced concerns regarding the traffic s i tuation
at the James Street Bridge and questioned if it would be helpful to
involve Met r oplan because of ozone concerns regarding congested
non-moving traffic. He related that while a left turn lane will not
completely solve the problem i t would be helpful .
Mayor Swaim related t hat before the new Wal-Mart opened,
Jacksonv ille requested a third lane from the Highway Department and
was i nformed that the bridge was not wide enough . He then related
that expansion of the bridge was then discussed , which the Highway
Department was not prepared to do. He stated that t h e project will
have to move through the TIP project process with Metroplan
regarding fu rth er action .
Alde rman Fletcher mentioned the time invo l ved with that process and
questioned t he possibility of widening the apron at both ends of
the bridg e .
5
0001.32
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 2 , 20 0 0
7 :00 P .M. -7 :21 P.M .
Mayor Swaim expl ained that the Highway Department requires that the
lane be a certain width, adding that the issue can be discussed
again to see if there has been any change in requirements. He
pointed out that unt i l now there had not been a problematic traffic
history to present and were previously working on the assumption
that the traffic would increase once the new Wal-Mart was opened
which has proven to be true. He also related a signal situation
involving light change on time instead of demand .
OTHER ANNOUNCEMENTS
Alderman Ray commended the Police Department regarding the capture
of recent bank robbers.
Mayor Swaim related that the City Council should be recognized fo~
its foresight to approve a system that would link the Police
Departmen t to the area banks alarm systems , pointing out that the
mechanism helped the Police react quickly to the situation.
ADJOURNMENT:
Mayor Swaim without objection
approximately 7 :25p .m .
Respectfu l ly ,
6
adjourned the meeting
/~~~ '~SWAIM ~
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CITY OF JACKSONVIUE
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City Council Of Jacksonville, Arkansas
AGENDA
Regula r City Council Meeting
NOVEMBER 16,2000 7 :00P.M.
1. OPENING PRAYER:
2. ROLL CALL:
3 . PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
(Animal Control)
(Police Department)
(Fire Department)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11 . PARKS & REC DEPT:
12. PLANNING COMMISSION:
13. GENERAL:
14. APPOINTMENTS :
15. ANNOUNCEMENTS:
ADJOURNMENT
a.
b.
Regular City Council Meeting
November 2, 2000
Regular City Council Meeting
October 19, 2000
Regular Monthly Report/October
Murice Green
Regular Monthly Report/October
Police Chief Hibbs
Regular Monthly Report/October
Fire Chief Vanderhoof
Deviation In Agenda:
RESOLUTION 539 (#15-2000)
Arkansas Enterprise Zone)
Request for Matching Grant Funds/
Reeds Bridge Battlef ield Property
(Mayor Swaim)
Presentation of Preliminary Budget
(available at meeting)
(Mayor Swaim)
CITY HALL WILL BE CLOSED NOVEMBER
23R 0 AND 24TH FOR THE THANKSGIVING
HOLIDAYS
0001.35
CITY OF JACKSONVI LLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 16 , 2000
7 :00 P.M. -7:32 P.M .
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Counc il of the City of Jacksonville, Arkansas met in
Regula r Session on November 16 , 2000 at the regular meeting place
of the Counci l . Alderman Fletcher delivere d the invocation and
Mayor Swa i m l ed a standing aud i ence in the "Pledge of Allegiance"
to the flag .
ROLL CALL : Aldermen : Smith , Lewis , Gentry , Ra y , Wilson , Fletcher ,
Twitty , and Howard answered ROLL CALL. Mayor Swaim also answered
ROLL CAL L declaring a q u orum . PRESENT eight (8), ABSENT (2).
Alderman Elliott and Williamson were abse nt .
Others present for the meeting were: City Attorney Robert E .
Bamburg , Deputy City Clerk Me l anie Green , Di r ector of
Administration Murice Green , Human Resource Director Denni s Foor ,
Finance Director Paul Mushrus h, City Engineer Jay Whisker , Police
Chief Hi bbs , F ire Chief Vanderhoof , Purchasing Agent C.J. Brown,
CDBG Director Teresa Watson, Mrs . Lendy Le wis , Mrs. Edith Smith,
Mrs . Paul ette How ar d , Mrs. DeDe Hibbs , Mr . Tommy Dupree, Mr. Jack
Danielson , Pa r ks and Recrea tion Administ r ation Manager Patty
Walker , Mr . Terry Sansing , Jacks onville Patriot Reporter Peggy
Koury , Leader Reporter Rick Kron , and i n t erested c itizens.
PRESENTATION OF MINUTES:
Mayor Swaim presented the mi nutes of the Regular City Council
Meeti ng of November 2 , 2000 for approval and/or correction at the
next Regula r City Council Mee t ing.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Gentry that the minutes
of the Regular City Council Meeting of 19 October 2000 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA :
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Wilson moved, seconded by Alderman Ray to APPROVE the
monthly Animal Control Report for October 2000. Report reflects
the following :
REVENUES ................................................... $ 555 . 00
CONTRIBUTIONS .................................... $ 0. 00
ADOPTIONS/FINES .............................. $ 555. 00
TOTAL ............................................................ $ 555. 00
1
0001.36
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 16, 2000
7:00 P.M . -7:32 P .M.
REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Wilson moved, seconded by Alderman Ray that the Regular
Monthly Report for October from the Jacksonville Police Department:
be APPROVED. Said report reflects; Total value of reported Stolen
Property $128,781.00, Total value of Recovered Stolen Property
$63,366.00, and Total Report Sales $287.00.
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Wilson moved, seconded by Alderman Ray to approve thE ~
Regular Monthly Report for October from the Jacksonville Fin:!
Department , which reflects a fire loss of $133,300.00, and a
Savings Total of $238,000.00.
ROLL CALL: Aldermen Smith, Lewis, Gentry, Ray, Wilson, Fletcher,
Twitty, and Howard voted AYE. Motion received (8) AYE. (O) NAY.
MOTION CARRIED.
DEVIATION IN AGENDA : RESOLUTION 539 (#15-2000)
A RESOLUTION OF THE CITY COUNCIL OF JACKSONVILLE, ARKANSAS,
CERTIFYING LOCAL GOVERNMENT ENDORSEMENT OF BUSINESS TO PARTICIPAT:e:
IN THE ADVANTAGE ARKANSAS PROGRAM (ALSO KNOWN AS THE ARKANSAS
ENTERPRISE ZONE PROGRAM-ACT 947 OF 1993 AS AMENDED); AND, FOR OTHER
PURPOSES.
Mayor Sw a im related that r ul es be suspen ded and Resol ution 539 be
placed o n the agenda for consideration . He re l ated that a new
industry h as rel ocat ed to Jacksonvill e and has requested an
Enterpr ise Zo n e Resolution regarding incentives a n d tax credi ts .
Alderman Gentry moved, seconded by Alderman Smith to suspend the
rules and place Resolution 539 on the agenda. ROLL CALL: Aldermen
Smith, Lewis, Gentry, Ray, Wilson, Fletcher,
voted AYE. Motion received (8) AYE. (0) NAY.
Twitty, and Howard
MOTION CARRIED .
Alderman Gentry moved, seconded by Alderman Ray to read Resolution
539. MOTION CARRIED . Whereupon City Attorney Bamburg read the
Resolution.
2
0001.37
CITY OF JACKS ONVILLE
RE GULAR CITY COUNC IL ME E TING
NOVEMBER 1 6, 2000
7:00 P .M. -7:3 2 P.M.
Mayor Swaim exp l a i ned that the tax refunds/credits are t ied to
p urc h ases o f n e w equ ipment or construct i on wi th some incentives
reg ardi ng t h e h i ring of employees in the State.
Alderman Ray moved, seconded by Alderman Wilson to approve
Resolution 539. MOTION CARRIED.
RESUME AGENDA:
GENERAL : a . REQUEST FOR MATCHING GRANT FUNDS/REED'S BRIDGE
BATTLEFIELD PROPERTY
Alderman Howard rela ted that the Reed's Bridge Soc i ety has an
oppo rt unity to apply for matching grant funds and that the land is
located near property already acquired . He related that the
propert y consists of 1.78 acres and would be a $20 ,000 matching
grant . He invited Mr. Jack Danielson to address the Council .
Mr. Danielson related they rece ived a not i f ication f rom the
Department of I nterior/Nat i onal Park Service that in 1998 Congress
appropriate d e i ght million do llars to assist St ate and local
entities in t h e purchase of lands d ealing with Civil War
Battlefi el ds . He stated tha t the fund still has one million
dol l ars available . He related that Reed 's Bridge Society was
advised by the Little Rock Department of Arkansas Heritage that the
Parks Service prefers to grant t hos e monies to Cities as o pposed to
individual groups . He related that the Society has worked with
Mayor Swaim regarding match i n g funds , explaining that the Federa l
grant will furnish 1/3 (approximately $2 0,000) o f the tota l cost .
He then related that the Reed 's Bridge Society is also requesting
a $20 ,000 contribution from the City of Jacksonvi lle and the
r e mainder would b e donat e d through efforts by the Society . He
related that t he property has b ee n purchased and is being secured
by a note signed by five members of the Society .
Alderman Wilson question if it is the inten t ion of the Soc i e ty to
acquire propert y on t h e west si de of Hwy 161 to Bayou Meto .
Mr . Danielson referred to a map provided to Counci l and stated that
it shows the co r e area as determined by Hi storians regardi ng ma j or
activity o f t h e Battle at Reed 's Bridge , the seven acres already
acquired , and the proposed 1 .78 acres . He related that the goal of
t he Society r egard ing t he Battlefield is to ha ve as mu ch property
inside the 530 acres a s possible and have it held in such a way
that it can be use d by t h e public for observation . He related that
3
0001.38
CITY OF JACKSONV I LLE
REGULAR CITY COUNC IL ME ET I NG
NOVE MB ER 16 , 2 000
7 :00 P .M. -7:32 P .M .
a portion of the property is located i n Dupree Park and that the
Wastewater Treatment Plant is inside the core area along with
numerous pipeline crossings, right-of -ways and easements . He
pointed out that a lot of the property held and additional property
located in the f l oodplain will not be developed , adding that the
Society is not intending to purchase all of the property but wil l
capitalize on the fact that a lot of it is already in public us e
and will not be developed . He stated t hat they do intend as
property becomes available to make an offer to purchase.
Alderman Ray stated that he believes that the preservation of the
Reed 's Bridge Society is doing a very good job, and is receiving
recognition in Jacksonville . He related that while he is not a
Historic Civil War buff, he has become interested enough to learn
that wh en the Little Rock Campaign came across Clarendon , down
through Helena and t h rough DeValls Bluff there was an al l black
fort there and that a lot of black soldiers served in the Little
Rock Campaign. He stated that he went to t he site and found it
very interesting , adding that it is surprising the number of people
who stop a l ong the road to look at the s i te . He related a debate
regardi ng historic sites, mentioning the Jenkins ferry and it value
as a h i storical site .
Mr . Danielson pointed out a place on site for people to sign in and
noted that without advertisement there have been visitors from
twenty-five Arkansas communities and seven different states that
have signed in. He stated that in looking at the sign in sheet
there has been a minimum of o ne person per day to sign in , adding
that it is guessed that one out of every four or five do sign that
they have visited the site .
Alderman Howard moved, seconded by Alderman Smith to approve the
request of $20,000 in matching funds to purchase 1 . 78 acres of
Civil War property.
Mayor Swaim related that the funds would need to be drawn from the
Sales Tax fund , adding the requirement would be that the property
be titled to the City of Jacksonville as City owned property. He
related that t h ere would be a lease back agreement as executed
previou sly regarding Battlefield property already purchased.
In response to a question from Alderman Wilson, Mayor Swaim related
that the Ci t y invested $25 ,000 in the original seven -acre purchase .
4
0001.39
CITY OF JACKSONVILLE
RE GULAR CITY COUNCIL MEETING
NOVEMBER 16, 2000
7 :00 P .M . - 7 :3 2 P .M.
Alderman Wilson explained that because his brother is involved in
t h e project he feels he shou ld abstain from voting. He then spoke
of reservations regarding the purchase of property some distance
from the site, adding that if i t were contiguou s it would be easier
to consider but there is a concern if i t can ever become
contiguous.
MOTION CARRIED with Alderman Wilson abstaining.
b. Presentation of Preliminary 2001 Budget
Mayor Swaim related that the budget has been analyzed in-depth ,
with emphasis re g arding all expenditure request through budget
meetings with department heads. He related that the goal i s to
mainta i n a balanced budget with some funds set aside for Cap ital
Improvements and Capital Equi pment purchases. He projected that
th e budget would be completed in three to five days excluding
printing , which would take an additional couple of days . He related
that there has been a lot of hard work on the budget , focus ing o n
the maximum benefit from the taxpayers dollars; which is difficult
giv en the request for l egitimate i terns that ne ed to be in th e
budget . He warned against obligation for future years without
enough money to meet commitments on an on-going annua l ba s is . He
stated that the budget process has been diligent regarding cuts and
the goa l to balance the budget . He apologized fo r t he delay.
In response to a question from Alderman Wilson, Mayor Swaim r elated
that there is some increase in revenue figures for the budget ,
mentioning a fund balance from the previous year of $600,000. He
estimated that income i s projected at $10 ,339,000 f or 2001 . He
related that the growth in revenue is from Sales Tax , adding that
there has been caution because of the economy and the presidential
election, als o the cens us had to be considered regarding income
because of growth within the County. He related that these factors
have c ontributed to the de lay in budget presentat i on . He mentioned
sales tax revenu e regarding Wal -Mart , with some increase from the
County . It was noted that upon completion a copy of the budget
would be delivered to Council members .
Mayor Swaim then related that th e s ala ry scheduled approved last
year is not delaying the budget presentation . He stated that the
salaries are set, adding that there is deliberation regarding line
i tem purchases, capita l o utlay. He pointed o u t that there are
major fund projects currently being worked on that need to be
funded for completion .
5
CITY OF JACKSONVILLE
REGULAR CITY COUNCI L MEETING
NOVEMBER 16, 2000
7:00 P .M. -7 :32 P.M.
Discussion e nsued regarding Alltel's contribution to any increasE~
in revenues for the City Sales Tax since opening and Mayor Swaim
stated that he was no t sure of exactly fig ures but did point out
that Jacksonvi lle receiv es 083 4 % of collected revenues . He stated
that whi le the fig ures are n o t as t ronomical , i t is grow i ng as t he
events become mo re popular. He po inted out t ha t fo otball , hockey
and basketbal l are provi ding a consistent use of the arena , and the
concerts have brought big spikes in income revenues for the arena.
Alderman Wilson than ked Mayor Swaim , Paul Mushrush and all
department heads on beha l f of the entire Counci l for the hard wo r k
rega rding this ye ars b udget , a dding t hat one of the main reason our
City is o n a solid financial footing is good financial fund
management . He stated that it starts with good budget exercises
to deve lop t he bas is of financial benef i ts.
Alderman Ray s t ated that Jacksonville 's financ ial pos ition has
provided boastful opportunity at Mun i cipal League meetings .
Alderman Smith pointed out that there are many cities and mayors
who have expressed interest i n Jacksonvi l le 's financial success. He
attributed that success to a very progressive Mayo r and City
Counc il along with other leaders in the City.
Mayor Sw a im related that an ordinance was pass e d adjusting t he
franch ise fee f or GTE and t hey were contacted regarding t h e n ew fee
schedule , however GTE continued t o col l ect the larger fra nchise fe e
which it remitted to the City. He stated that h e wanted to make
Council aware that after prel iminary calcu lations based on the
number of mont hs GTE charged the old rate it averages approximately
$1 5 .00 per individua l cost for a single-famil y phone line . He
rel ated that customers would need to bring their past phone bills
for those months t o City Hall as a system of refund to the
taxpayers. He stated t ha t while it is no t a lot of money , by law
the City was not suppose to receive that money and GTE was no t
suppose to co l l ect t hat amount . He related that approximately
$110 ,000 has been set aside in the 200 1 budget to re f und th e
pub lic . He related th at a process will be established with a more
definite number and pr esented in the near fut ure during a Council
meeting f or the press to publish .
Discussi on ensued as to the process being centered around
presentation o f the past telephone bills for refund . Mayor Swaim
stated that the charge is based on the total cost , so the telephone
bills are the only way to act ually figure t h e t ax refund .
6
0002.[)1
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 16 , 2 000
7:00 P .M. - 7 :3 2 P.M.
He related that when t he use tax was collected in error in Pulaski
County the Judge in the case decreed r efund in the same manner as
with Saline County f or monies collected to build a water
i mprovement distr i ct. He relat ed that these monies co llected by
GTE in e rror continued even after GTE was n otified o f the new
franchise rate . He then s tated the re was severa l effort s t o
correct the ma tter with GTE and it was finally corrected when
Century Tel b ecame the new phone company . He r elated that during
the t ime the o rdi nance was passed and GTE was notified they were in
t he pro cess of s ell ing to Century Te l and th e new rate was never
enacted . He stated that i t is o n ly fair that the citizens
overcharged be refunded their money even i f it is o nl y $5.00 .
Discussion ensued as to t he a bi lity to acquire past bill from GTE
to c ollect . Mayor Swaim re lated that the ordinance was passed
February 20 so months invo l ved were st arting in March forward .
ANNOUNCEMENTS: Mayor Swaim announced that City Hall would be closed
November 2 3 ra a nd 24th f or the Thanksgiving Holiday s .
ADJOURNMENT:
Mayo r Swaim without ob j ection
approximate l y 7 :32 p .m.
Respectfully ,
7
adj o urned the meeting at
~~L~ MAYOR TOMMYswAIM -
oeo_--nz
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
DECEMBER 7, 2000 7:00 P.M.
1. OPENING PRAYER:
2 . ROLL CALL:
3. PRESENTATION OF
MINUTES:
4 . APPROVAL AND/OR
CORRECTION OF MINUTES:
5 . CONSENT AGENDA:
Regular City Council Meeting
November 16, 2000
Regular City Council Meeting
November 2, 2000
(Animal Control) Regular Monthly Report/November
Director of Administ ration M. Green
6. WATER DEPARTMENT:
7 . WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT: AWARD RECOGN ITION :
12. PLANNING COMMISSION:
Parks and Recreation and
Jacksonville Junior High School
(Vice Mayor Elliott)
13. GENERAL: a. UPDATE: Engineering Projects
(Vice Mayor Elliott)
14 . APPOINTMENTS:
15. ANNOUNCEMENTS:
ADJOURNMENT
b. CDBG PRESENTATION:
Proposed One-Year Action Plan
Public Hearing December 21 st 2000
(Vice Mayor Elliott)
c. Continuance of Beaver Control
Contract
(Vice Mayor Elliott)
OOOZD3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 7, 2000
7:00 P .M. -7:14 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Counci l of the City of Jacksonville, Arkansas met in
Regular Session on December 7 , 20 00 at the regular meeting place of
the Council . Alderman Ray delivered the invocation and Troop 542
Boy Scouts Kirk Hendrix and Jared McCoy led a standing audience in
the "Pledge of Allegiance" to the flag .
ROLL CALL : Aldermen : Smi th , Gentry , Ray , Wilson and Twitty answered
RO LL CALL . Vice Mayor E lli ott also answered ROLL CALL declaring a
quorum . Mayor Swaim, Aldermen Lewis , Williamson , and Howard were
at tendi ng Natio n al League of Cities meetings. Alderman Fletcher
was absent. PRESENT f ive (5), AB SE NT (4).
Others present for the meeti ng were : City Attorney Rober t E .
Bamburg, Deputy City Clerk Melanie Green, Direct or of
Admi ni stration Murice Gre en , City Enginee r Jay Whisker , Finance
Director Paul Mus hrush , Purchasing Agent C .J . Brown , Pol i ce Chief
Hibbs, Fire Chief Va nderhoof , Deputy of Public Works Jimmy Oa k l ey,
Parks and Recreation Dire ctor George Biggs, Parks Assistant
Admin i strator Patty Walker , CDBG Dire ctor Theresa Watson, Alderman
Elect Stroud and Hazel Stroud , Mrs. DeDe Hibbs , Mrs . Brenda Allen ,
Mrs . Addie Gibson , Jacksonville Patriot Reporter Peggy Koury ,
Leader Newspaper Reporter Rick Kron , and interested citizens .
PRESENTATION OF MINUTES:
Vice Mayor El liott presented the minutes of the Regular City Council
Meet i ng o f November 16 , 2000 for a pprova l and/or correction at the
next Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES :
Alderman Smith moved, seconded by Alderman Gentry that the minutes
of the Regular City Council Meeting of 2 November 2000 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA :
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Ray moved, seconded by Alderman Wilson to APPROVE the
monthly Animal Control Report for November 2000. Report reflects
the following:
REVENUES ................................................... $ 595.00
CONTRIBUTIONS .................................... $ 0. 00
ADOPTIONS/FINES .............................. $ 595 .00
TOTAL ............................................................ $ 595.00
1
0002'0 4
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 7, 2000
7:00 P.M . -7:14 P .M.
ROLL CALL : Alderman Smith, Gentry, Ray, Wilson , and Twitty voted
AYE . (0) voted NAY . MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT :
FIRE DEPARTMENT :
POLICE DEPARTMENT :
STREET DEPARTMENT :
PARKS & RECREATION DEPARTMENT: RECOGNITION AWARD
Mrs. Brenda Allen Pr incipal of Jacksonville Junior High S chool
thanked Council for the opportunity t o present a Part n ers i n
Education for the Future recogni tio n awa rd . She related tha·:
Pulaski County Specia l School District has 350 partners in t he
local school distri ct. She stated that items and services donated
by partners in support of the loca l schools are very important . Sht:=
explained that the Parks and Recreation Department responded to
mowing and leveling needs regarding t h e sch oo l 's ball field.
She stat e d that she was happy to present on be half of the Pulaski
County Special Schoo l District t he "Declaration of Business and
Educati o n Partners for the Future of Jacksonvill e Junior Hig ~1
School" to the Parks and Recreation Depa rtmen t .
Recipient Parks and Recreation Director George Biggs accepted the
award and recogniz ed peputy of Public Works Jimmy Oakley and the
Public Works crew regarding their contribution i n t hose efforts.
Vice Mayor Elliott voiced apprec iation for the Jacksonvil le School
Principals and their sta ff, me n tioning t he well -coordinated City
and School efforts in the community. He thanked the City sta ff for
helping in communit y school projects when possible.
GENERAL : a. UPDATE Engineering Projec ts
City Engineer Jay Whisker related t hat the En gineering Department
is current ly invol ved in sever a l proj ects, he then high l ighted
progress rega rding t he Redmond Road pro ject and announced that road
closure will be advertised prior to construct i on . He t hen related
the last bid for the final phase of the Calhoun Project was
received regardi ng the area f rom Mars hal l Ro ad to Gregory St reet.
He stated that low bid came in at $370 ,000 and will b e forwarded to
Council following contract review. He stated that the Sidewalk bid
will open December 12th 10:00 a.m. regarding 1,200 feet of sidewalk
with listed ADA r equ irements and 12 handicap ramps . He then
focused on possible future drainage projects f o r Berks hire Circle ,
Thompson, and Oakhurst Streets. He pointed out that a concrete
ditch from Braden to Harpo le is projected a n d mentioned addit ional
2
000205
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 7 , 2000
7 :00 P.M . - 7 :14 P .M.
drainage concerns f or Nina and Heather S tre ets in the apartment
pa r king lot . He added that Nina and Sharp are also having some
drainage problems. He stated that annexation proposals from the
P l anning Commission involving areas west and south of Jacksonville
will soon be forwarded to the City Council . He then stated that a
third annexation is a voluntary annexation from a single property
owner on the northeast end of Jac ksonville in the Maddox and
Pridmore area. He stated that the prope rty owner has requested
ann exat i on i nto the City and is proposing a subdivision. He then
stated that two other annexations proposed by the Planning
Commission are l ocated , one to the west of Jack sonvi lle with a
north boundary of the Little Rock Air Base and southern boundary of
Bayou Meto and West Main . He then related that the other
annexation i s on the south end of Jacksonville from the rai lroad
tracks behind t he l andfill down toward St. Luke's Church off Hwy
161 and ~ mile to Wooten Road .
b. CDBG Presentation of the Proposed One-Year Action Plan
Vi ce Mayor Elliott announced that the public hearing wil l be held
December 21st at the next regularly scheduled City Council meeting.
CDBG Director Teresa Watson related that the plan has been before
public revi ew since November 20th.
c . Continuance of Beaver Control Contract
Deputy of Public Works Jimmy Oakley related that the Beaver Control
Contract has been maintained for several years and it is essential
regarding drainage concerns . He noted that cont ract cost has
declined in the last two years from eleven thousand to
approx i mate l y nine thousand .
Alderman Ray moved, seconded by Alderman Smith to Accept the bid
from D & G Varmint Control in the amount of $9,950 .00. MOTION
CARRIED.
Vice Mayor Elliott related that fund s would be drawn from the
Street fund .
ADJOURNMENT :
Vice Mayor Elliott without objection adjourned the meeting at
approximately 7 :14 p .m.
Respectfully ,
~~~\~ Susan L . Davltt
City Clerk-Treasurer
3
ooo ~zn G City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
DECEMBER 21,2000 7:00P.M.
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
(Police Department)
(Fire Department)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. PLANNING COMMISSION:
13. GENERAL:
14. APPOINTMENTS:
15. ANNOUNCEMENTS:
ADJOURNMENT
a.
b.
c.
Regular City Council Meeting
December 7, 2000
Regular City Council Meeting
November 16, 2000
Regular Monthly Report/November
Police Chief Hibbs
Regular Monthly Report/November
Fire Chief Vanderhoof
REQUEST TO ACCEPT BID:
Sidewalk Construction
REQUEST TO ACCEPT BID:
Calhoun Branch Phase II
CDBG PUBLIC HEARING:
Resolution 540 (#16-2000)
Proposed One-Year Action Plan
ORDINANCE 1146 (#18-2000)
2001 BUDGET
CITY HALL WILL BE CLOSED DECEMBER
25~AND26~ANDJANUARY1~FORTHE
CHRISTMAS AND NEW YEAR HOLIDAYS.
4
CITY OF J ACKSONV ILLE
REGULAR CITY COUNCIL MEETING
DE CEMBER 21, 2000
7:0 0 P.M. -8:10 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
000:2!)7
The City Counci l of the City of Jacksonville, Arkansas met in
Regular Sess i on on December 2 1, 2000 at the regular meeting place
o f the Council . Alderman Howard delivered the invocation and Mayor
Swaim led a standing aud i ence in t he "Pled ge of Allegiancen to the
flag .
ROLL CALL : Aldermen : El l iott , Sm i th , Lewis, Gentry , Ray , Fletcher ,
Williamson , and How ard ans wer e d ROLL CALL . Mayor Swa im a l so
an s wered RO LL CAL L d eclaring a quorum. PRESENT eight (8), ABSENT
( 2) •
Others present for the meeting were : Ci ty Attorney Robert E.
Bamburg, Deputy City Cle rk Melan ie Green , Director of
Administration Murice Gre en , Human Resource Director Dennis Foor ,
Fi na nce Director Paul Mushrush, City Engineer Jay Whisker , Police
Ch ief Hibbs , Fi r e Ch i ef Vanderhoof , Public Works Coordinator Jimmy
Oakley , Purchas i ng Ag ent C.J . Brown , CDBG Director Teresa Watson ,
Mrs . Judy S waim, Mrs. Lindy Lewis, Mrs . DeDe Hibbs , Parks and
Recreat i on Administ r ation Manager Patty Walker, Mr . Te r ry Sansing ,
Mrs . Emma Kn igh t , Ms . Laura Todd , Jacksonville Patriot Reporter
Peggy Koury, Leade r Reporter Rick Kron, and i nterested citizens .
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of December 7 , 2000 for approval and/or correction at the
next Regul ar City Council Meeting .
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved , seconded by Alderman Gentry that the minutes
of the Regular City Council Meeting of 16 November 2000 be
APPROVED . MOTION CARRIED .
DEVIATION IN AGENDA:
Mayor Swaim t hanked the staff for their diligence and hard work
during the recent i ce storm , adding that it was handled very well
by the public safety department as well as other departments. He
re lated that the Community Center served as an emergency shelter
for victims without heat in their homes . He related that many of
t h e e lderly be n efited from the shelter, thanking again the many
volunteers and City employees who part icipated . He related that
Gary Laney from En te rgy praised t h e performance of City employees .
He related that most of the electricity has been restored .
1
000;2 !)8
CONSENT AGENDA :
CI TY OF J AC KSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 2 1, 2 0 00
7:0 0 P .M. -8:10 P .M.
REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Elliott moved , seconded by Alderman Gentry that the
Regular Monthly Report for November from the Jacksonville Police:
Department be APPROVED. Said report reflects; Total Value o :f
Reported Stolen Property $132,111.00, Total Value of Recovered
Stolen Property $50 ,583 .00 , and Total Report Sales $287.00 .
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Elliott moved , seconded by Alderman Gentry to approve the
Regular Monthly Report for November from the Jacksonville Fir•e
Department, which reflects a fire loss of $55,000.00, and a Savings
Total of $251 ,500.0 0.
ROLL CALL : Aldermen Elliott, Smith, Lewis, Gentry, Ray, Fletcher,
Williamson, and Howard voted AYE . Motion received (8) AYE. (0)
NAY . MOTION CARR I ED .
STREET DEPARTMENT : Request to Accept Bid for Sidewalk Construction
Mayor Swaim related Mr. Green 's work regardi ng a Master Sidewal k
Plan, adding that the bid will allow for connection of various
s i dewalks i n different areas.
Mr . Green related t hat the l ow bidder has per f ormed sat isfact o r y
wo r k f o r the City previ ously.
Alderman Ray moved, seconded by Alderman Gentry to accept the low
bid from MeV Inc . in the amount of $28,206 .00 to be drawn from
funds set aside. MOTION CARRIED .
GENERAL : a . Request to Accept Bi d for Calhoun Branch Phase II
Ci ty Engineer Whisker related that t he bid will fini sh a current
ex i sting drainage channel t hat was broken i nto four parts from
Gregory Street to Marsha ll Road by McArthur . He rel ated that the
low bid came in under project am ount per linear fee t .
Alderman Smith moved, seconded by Alderman Elliott to accept the
low bid from Jeffco Construction in the amount of $370,000 .00 to be
drawn from the Drainage Fund . MOTION CARRIED.
b. PUBLIC HEARING for CDBG Proposed One-Year Action Plan
Mayor Swaim opened the public hearing at a pproxima tely 7 :06p .m .
2
OOO ZD9
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DE CEMBER 21 , 20 00
7 :0 0 P .M. -8 :1 0 P .M.
CDBG Director Teresa Watson related that there is one revision t o
the original plan , which in c ludes a p rogr am income of $3 ,196 .43 ,
added to the tot al e s timated funding of $338 ,196 .43 .
Alderman Ray praised Teresa Watson 's e fforts as the new director
regard ing t he f i ve -y e ar plan .
Mayor Swaim related that the proposal i ncludes $98 , 1 00.00 for
h ous i ng r e hab , $10 ,000 .00 for sewer hookups , $12 ,500.00 for
eme r gency service , $12 ,500.00 fo r handicap acces s ibi l ity ,
$72 ,400 .0 0 f or the business i n cub ator , $15 ,000 .00 for housing
assis t ance grants , a n d $10 ,000 .00 fo r charitable services ,
$15 ,000.00 neighborhood revitalization , $35 ,000 .00 fo r public
improvement and administrati on cost of $67 ,000.00 . He re lated that
HUD h a s s trongly requested char i table funds be provided to help in
the community. He related that the City has chosen to work this
through the local Care Channel operation .
With no one to speak in f avor or opposition to the p ropo se d plan ,
Mayor Swaim closed the public hearing at approximate ly 7 :10p .m.
City Attorney Bamburg repo rted an a mendment in paragraph two wi th
the deletion of the wo rd "between" i n section two last sentence and
amended totals to inc lude the pr ogram i n come of $3 ,196 .43 for a
r evi sed tot a l of $3 38 ,196 .43 .
Alderman Elliott moved, seconded by Alderman Gentry to read
Resolution 540 as amended. MOTION CARRIED. Whereupon City Attorney
Bamburg read Resolution 540.
~der.man Ray moved, seconded by Alderman Smith to dispense with the
reading of Resolution 540 in its entirety . MOTION CARRIED .
Alderman Ray moved , seconded by Alderman Lewis that Resolution 540
be approved this date. MOTION CARRIED.
c . ORDINANCE 1146
AN ORDINANCE ADOPTING A FISCAL BUDGET FOR
APPROPRIATIONS AND AUTHORIZING EXPENDITURES FOR
VARIOUS DEPARTMENTS OF CITY GOVERNMENT FOR THE
2001 MAKING
OPERATION OF
PURCHASE OF
MATERIALS, SUPPLIES , EQUIPMENT, AND SERVICES [COVERS: GENERAL FUND
OPERATIONS, STREET DEPARTMENT , AND SANITATION FUND] ; AMENDING
ORDINANCE NUMBERS 1100, 1101, AND 1102 ; DECLARING AN EMERGENCY ;
AND, FOR OTHER PURPOSES.
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 21, 2000
7:00 P .M. -8:1 0 P.M .
Mayo r Swaim invited Ms . Laura Todd, Vice President of Pet Angels to
address the Council .
Ms. Todd of 106 Delaware Circle , a member of Pet Angels who has
been working as a volunteer gr oup with the Jacksonville Anima l
Shelter stated that the group feels t hat the 2001 budget f or Animal
Control is inadequate. She expressed the need for a new anima l
shelter , stating that they have resea rched building plan types anj
cost; offering as an alternative a modular type building. She then
requested addi tional funds for operational cost a t the shelter , and
additional employees. She addressed spec ific i terns such as an
increase for animal suppl ies an d summer T-shirts for emp l oyees .
She a lso related the need for i ncreased funds to educate the publ i c
regarding pet r esponsibility . She stated that Animal Control wi ll
receive a new vehicle in 2001 , which would require additional funds
to cover insurance and repair cost including t he new building . She
expressed concern for an increase in veterinarian care cost and
food while keeping the animals longer , stating until recently there
was a high euthan asia rate . She stated that const r uction costs are
anoth er concern and stated that the outside runs need to be fenced
immed i ately . She related the importance of the job per f ormed by
the Anima l Contro l staff.
Mr . Murice Green addressed the concerns from the group , stating
that he has also reviewed severa l plans and square foot
construction costs . He gave a brief h i story of animal control
construction and related th at he will forwar d those plans to a
comp any that specializes in this type of construction for
recommendation . He then addressed budgetary conce r ns from the
group, concludi ng that the Pet Angels have been a great help and
the City i s working in the right direction . He then related that
additional funds were given to the Department above that requested
in the budget process . Overall , he stated that the budget
increased by $65,000 to $221 ,000 . He pointed out that a n
additional employee has be en budgeted for the Animal Contro l
Departmen t. He stated that while there is mo re to accomplish,
progress will cont inue. He expressed his wil l ingness to work with
Pet Angels regarding all concerns.
Mayor Swaim commended the Pet Angels and related that issues '
regarding additional vehicle maintenance i s not a factor , po inting
out tha t insurance is $100.00 per year regarding a new or o l d model
vehic l e. He then stated that it is not uncommon for shelter focd
to be received through donations in the community . He cited the
prog ress made in Sherwood and noted that Jacksonvi lle could
4
OOOZ 1.1
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 21, 2000
7:00 P.M. -8:10 P .M.
accomplish the same. Other facto rs were me ntioned regarding
construction cost and monies budge ted for remodeling and new
const ruction cost . He st a ted that l egitimate conc erns regarding
funding i n cre ase s are cons i dere d at any time during the year by the
City Council and on many occasions al lowed for additional funding .
He addressed othe r issues re garding additional em ploy ees and
current space available as well as temperatur e conditions at the
she l ter . He rel ate d the desire by t he City to work with Pet
Ange ls. He ag reed that additional fund s are n eeded for education ,
adding that the type of animal shelte r facilit y needs to be
identified before app r o priation o f fund s. He stated that Pet
Angels has a worthy cause and the City will continue to wo rk f or
progress wit h Pet Ang els .
Other issues were di scu ss ed rega rding continued progress and
support fo r the Pet Angels . I mprove ments and construction types
were further discussed. Condi tions t hat have been i mp r oved and
fu rt her needed improveme nts were discussed rega rding Fede ra l law .
Many of the aldermen stated support f or improved conditions.
Accountab ili ty for t ax dollars and the percentage increas e to the
Animal She l ter budget . Genera l consensus was to settle issues
rega rding a const ruction plan and square f oot cons t ruction cost to
be presented to the Counci l in the ne ar f u ture .
Other i tems in the budget were discussed inc l uding energy
p ro j ections regardi ng safety vehicles.
Alderman Ray moved , seconded by Alde rman Howard that Ordinance 1146
b e p l aced on FIRST READING.
A s h o r t d i scussion ensued regarding reclassificat ion of supplies to
establi sh int ern a lly a capitalization threshold for equipment .
Mayor Swaim pointed out an increase in health insurance, adding
that the p ropos ed plan of the salary consultants i s in i t s second
year phase . He s t ated t h at health insurance costs have r isen by
$99 ,360 .00 , which has been absorbed by the City. He stated that
currently l oses exceed premiums which affects the abi l ity to secure
othe r ins urance. He stated that overall salary expense is
increased around $450 ,000 .00 to implement p hase two of the plan . He
p oin te d out a 32 % increase i n Sani tation mainly due t o a l arge
salar y increase and fue l cons i derations . It was noted that t he
snitch money has been a ppropr iately f unded .
5
OOO Z12
CITY OF J ACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 21, 20 0 0
7:00 P .M. -8:1 0 P .M.
RO LL CALL: Aldermen Elliott, Smith, Lewis , Gentry, Ray , Fletcher ,
Williamson, Howard voted AYE . NAY (0). Motion received e ight (8 ')
affi rmat ive votes , (0 ) negative votes. MOTION CARRIED . Whereupon ,
City At t orney Bamburg read the Ord i nance.
Alderman Ray moved , seconded by Al derman Smith to DISPENSE wi th the
readi ng of Ordi nance 1146 i n its entirety and noting the Grand
T o t a l o f $1 1,737,445.00 . RO LL CALL : Alderme n Ell i ott , Smith ,
Lewis , Gent r y , Ray , Fletcher , Wi l liamson, Howard voted AY E. NAY
( 0) . Motion receive d eight (8 } affirmat ive votes , (0) negativ•e
votes. MOT I ON CARRIED.
Mayo r Swa i m re l ated that the actual operat i ng cost is inc r ease by
5 .2% not including mon i es set aside to fund t h e rebate fo r
telephone charges co l lected by GTE i n e rro r .
Alderman Smith moved, seconded by Alderman Gentry t h at Ordinance
1146 be ACCEPTED on FIRS T READING. ROLL CALL: Aldermen E ll i ott ,
Smith , Lewis , Ge nt ry , Fletcher , Williamson, and Howard voted AYE.
Alde r man Ray voted NAY. Motion receiv ed eight (8 ) affirmative
votes , (0) negative vote . MOTION CARRIED .
Alderman Gentry moved , secon ded by Alderman Fletcher to suspend the
r ules and place Ordin ance 11 46 on SECOND READING . ROL L CALL :
Aldermen Elliott , Smi t h, Lew i s , Gentry, Fl etcher, Williamson , and
Howard voted AY E. Al de r man Ray voted NAY. Motion received eight
(8 ) affirmati ve votes, (0 ) negative vote . MOTION CARRIED .
Alderman Gentry moved , seconded by Alderman Lewis to furthe r
sus pend the ru l es and place Ordinance 11 4 6 on THIRD AND FINAL
READING. RO LL CALL: Aldermen E l liott, Smith, Lewis , Gentry , Ray ,
F l e t cher , Wi lliamson , and Howard voted AYE. NAY (0). Motion
received eight (8) affirmative votes, (0) negative votes. MOTION
CARRIED.
Alderman Lew i s moved , seconded b y Alderman Smith that Or dinance
1146 be APPROVED AND ADOPTED. ROLL CA LL: Al d ermen El liott , Smith ,
Lew i s , Gentry , Ray , Fl etch er , Wi l liamson and Howard voted AYE. NAY
( 0) . Motion received eigh t (8) affi rmative votes, (0) negative
votes . MOTION CARRIED.
6
OOO Z:1 3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 21 , 2000
7 :00 P.M. -8:10 P .M.
Al derman Gentry moved , seconded by Alderman Ray that the EMERGENCY
CLAUSE be approved a n d adopted. RO LL CALL: Aldermen Elliott,
Smith, Lewis, Gentry , Ray , F letcher , Williamson and Howard voted
AYE. NAY (0). Motion received eight (8) affirmative votes, (0)
negative votes. MOTION CARRIED .
ORDINANCE APPROVED, ADOPTED AND NUMBERED 1146 THIS THE 21 st DAY OF
DECEMBER 2000.
Mayor Swaim related that Mr . Mushrush has r equested that Council
reconfirm the salary schedule and institute the pay scale.
Alderman Ray moved, seconded by Alderman Howard to reconfirm salary
and institute the pay scale. MOTION CARRIED.
In response to a question from Alderman Sm i th , Mr. Mushrush related
that when the study was completed the City recognized the fact that
it would need two phases to completely implement the salary
increases . He stated at this time we are at the f irst point in the
salary study, adding he felt it important to establish that. He
r elated that it ties into the grade, title structures and salary
ranges.
ANNOUNCEMENTS: Mayor Swaim announced an annexation public hearing
January gth at 6:00 p .m . regarding two areas proposed by the
Planning Commission.
He then announced that the elected official swearing in ceremony
will be he l d January 4 t h prior to the regularly scheduled City
Council meeting.
Mr. Green requested committee volunteers from the Council and Pet
Angels regarding Animal Shelter improvements.
Mayor Swaim commended Aldermen Williamson and Ge nt ry for their time
served on the City Council .
Al dermen Williamson and Gentry expressed appreciation for the
opportunity to serve the citizens of Jacksonville. Alderman Gentry
reminded us that public service is a great a nd honorable cha llenge
and stated t hat involvement in local government can make a huge
7
0007.:1 4
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 21 , 2000
7 :00 P .M. -8 :10 P.M .
difference. He stated that Mr . Sansing will serve well and
effective l y . He commended all Co unci l members for t heir service
and related that as a c iti zen he will remain invo lved.
ADJOURNMENT:
Mayor Swaim without object i on
approximately 8 :10p .m.
8
adjourned the me eting a1:
J
BID NUMBER: PROJ 0217
SIDEWALK CONS TRUCTION
ITEM
NO.I QTY. DESCRIPTION
Sidewalk Construction
CITY OF JACKSONVILLE
BD TABULAllON SHEET J
DEPT.: DATE: TIME: TABULATED BY: CJB
Engineering 12/05/00 10 :00 AM
Township ·
Builders
Harris
Construe
MeV
Inc
UNIT UNIT UNIT UNIT UNIT
PRICE IAMOUNTI PRICE IAMOUtlTI PRICE IAMoutlTI PRICE IAMOUNTI PRICE
55,56 ... 38,6 18LBO 28 ,20
TOTAL PRICE:b:~;~:::?~:i ::::~:~:~:~:~:~:~:~: :: k:~g::~:~:~:~~ s , 2 o 6 f~1II~~~~~~: l:~{t~:i:::::
TERMS:
RECOMMENDED BIDDER: MeV
OPENED BY: M Green
AMOUNT
UNIT I I UNIT
PRICE AMOUNT PRJCE I AMOUNT
1:::::::~:~{:~::::: ~=t~:~:::~::}
0
0
0
N ....
tl1
c.~ ~ c •.:;
0
0
0
BIO NtJM6ER : PROJ 2803
CALHOUN BRANCH PHASE II SEC 1 2 & 3
ITEM
NO.I QTY. DESCRIPTION
Calhoun Branch Phase It-
Section 1 2·& 3 M~in
Channel
CITY OF JACKSOIMUE
BID TABULATlON SHEET ~ OPENED BY: SLD
DEPT.: . DATE: TIME: . TABULATED.BY: CJB
Engineering 12/06/00 10 :00 AM
Township
Builders
MeV Inc
Jefco
Construct
Building & J River Valley Utilitv Con Excavation
UNIT I I UNIT I I UNIT UNIT
UNIT UNIT UNIT
PRICE IAMOUNTI PRICE IAMOUNTI PRICE IAMOUNTI PRICE !AMOUNT! PRICE 1· AMOUNT I PRICE I.AMOI.JNTI PRICE !AMOUNT
454 ,95". 468,911.30 l 370,7g7. ¥*99 ,1 7 ... 404,541.175
TOTAL PRICE:@~;~~n~:~;~: ~=~=~=~=~=r~=~=~== b:~=~=~=~=~=~:d 3 7 0 ' 7 9 b~=~=~t!:=:~; \:~{:~=~=~=~=~=~' l =~=~~=t~=~=~::: rnwm
TERMS:
RECOMMEND ED B IDDER: Jef co Cons