1999City Council Of Jacksonville , Arkansas
AGENDA
Regular City Council Meeting
JANUARY 7, 1999 7 :00 P.M.
1. OPENING PRAYER:
2 . ROLL CALL :
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
Animal Control
Police Department
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REG DEPT:
12. PLANNING COMMISSION:
13. GENERAL: a.
b.
14. APPOINTMENTS :
15. ANNOUNCEMENTS :
ADJOURNMENT
CEREMONY TO SWEAR IN
ELECTED OFFICIALS
Regular City Council Meeting
December 29, 1998
Regular City Council Meeting
December 10, & 17, 1998
Budget Hearing Meeting
December 17 , 1998
Regular Monthly Report/December
Annual Report 1998
(Public Works Director M. Green)
Regular Monthly Report/November
(Police Chief Hibbs)
C los ing of Puritan Drive
(Mayor Swaim)
Closing of a portion of Parrish
Drive (Mayor Swaim)
PLANNING COMMISSION :
Re-appointment of John Hardw ick and Bob
Walker for a term to expire 01 /01/2002
Appo intment of Art Brannen for a term
to expire 01/01/2002
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 7, 1999
7 :00 P.M. - 7 :18 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
Before the Regular Meeting of the City Council, Vice Mayor Fletcher
introduced Justice of the Peace Dennis Sobba who presided at the
Oath of Office Ceremony in the City Council Chambers at City Hall .
The following Aldermen were present: Aldermen Kenny Elliott ,
Marshall Smith, Robert Lewis , Fredrick Gentry, Reedie Ray , Larry
Wilson, Gary F l etcher, Joe Williamson , Avis Twitty and Bill Howard .
The City Council of t h e City of Jacksonvi lle , Arkansas met in
Regu lar Sess i on on Jan uary 7 , 1999 at the r egular meetin g place of
the Cou nci l. Alderman Smith delivered the invocation af t er which
Mayor Swa i m l ed the stan din g audience i n t h e 11 Pledge of Al legiance 11
to the flag.
ROLL CALL : Aldermen : Elliott, Smith, Lewis, Gentry, Ray , Wilson,
Williamson , Twitty and Howard answered ROLL CALL. PRESENT TEN
( 10) , ABSENT ( 0) . Vice Mayor Fletcher answered ROLL CALL and
declared a quorum expressing appreciation to the audience for their
attendance. Mayor Swaim was absent o n business .
Others present for t h e meeting were: Mr . Denni s Sobba , Justice o f
the Peace , District 11, City Attorney Robert E. Bamburg , Human
Resource Director Steve Ward, Engineering Marci Wi lson, City
Engineer Du ane Reel , Publ ic Works Director Murice Green, Finance
Director Paul Mushrush , Purchasing Agent June 11 JC 11 Brown , Police
Chief Larry Hibbs/ P l anning Commission Chairman Bart Gray/ Jr.1
Mrs . Edith Smi t h , Mrs . DeDe Hibbs , Mrs. Lendy Lewis 1 other City
employees , petitioners , interested citizens and members o f t h e
press.
PRESENTATION OF MINUTES:
Vice Mayor Fletcher presented the minu tes of the Regular City
Council Meeting of December 29 1 1998 for study and ac tion at the
next Regular City Co u ncil Meeting .
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Elliott moved, seconded by Alderman Smith that the minutes
of the Regular City Council Meeting of December 10 & 17, and the
Budget Hearing Meeting of December 17, 1998 be APPROVED. MOTION
CARRIED.
CONSENT AGENDA :
ANIMAL CONTROL REGULAR MONTHLY REPORT/DECEMBER
Alderman Ray moved, seconded by Alderman Wilson to APPROVE the
monthly Animal Control Report for December 1998.
1
f.\10~03
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 7, 1999
7:00 P .M. -7:18 P.M.
Report reflects the following:
REVENUES • • • • • • • • • • • • • • • • • • • . • • • • • • • • • . . • • $
CONTRIBUTIONS ......................•...... $
ADOPTIONS/FINES •.•••......•••••••......... $
TOTAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • . . . • • • . $
ANIMAL CONTROL DEPT: ANNUAL REPORT
552.50
.00
552.50
552.50
Alderman Ray moved, seconded by Alderman Wilson to APPROVE the
Annual Animal Control Report for 1998.
Report reflects the following:
REVEN1JES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $8 I 6 6 7 . 50
CONTRIBUTIONS ..............•.............. $ 5. 00
ADOPTIONS/FINES •.........................• $8,667.50
TOTAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $8, 672. 50
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Gentry, Ray,
Wilson, Fletcher, Williamson, Twitty and Howard voted AYE . MOTION
CARRIED.
REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Ray moved, seconded by Alderman Wilson that the Regular
Monthly Report for December of the Jacksonville Police Department
be APPROVED. Said report reflects; Fine Settlements $74,098.30,
Miscellaneous Payments $992.75, Small Claims $150.00, Civil Claims
$455.00, Report Sales $268.00 for total collections of $75,964.05.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Gentry, Ray,
Wilson, Fletcher, Williamson, Twitty and Howard voted AYE. MOTION
CARRIED.
WATER DEPARTMENT :
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT :
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL:
a. Request to close Puritan Drive.
b. Request to close a portion of Parrish Street.
Vice Mayor Fletcher recogni zed City Attorney Bamburg to address
both i tems o f business .
2
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 7, 1999
7:00 P .M. -7:18 P.M .
City Attorney Bamburg re l ated that these items are for publ ic
hearing; and that since the time the ori g i nal petitions were
submit ted to City Council, the additional signatures from all
adjacent property owners have not been submitted to the City Clerk.
He suggested that until all signa t ures (required by State Statute)
are received, Counc il cannot act to c l ose.
He related that the City Council could choose to host the public
hearings and hold action until signatures are received; or postpone
the he arings until addition information is collected .
Discussion ensued as to property owners north and south o f t he east
75 feet of Bailey. He a l so related that public hearings are set by
Resolution; adding that it is the property owners respon sibility to
provide the necessary consent which has not been received. It was
noted that the agenda in error did not announce these items of
business as public hearings.
Alderman Smith moved, seconded by Alderman Gentry to postpone the
public hearings for the closure of Puritan Drive and partial
closure of the east 75 feet of Parrish Street .
In r esponse to a query from Alderman Elliott and Wilson, City
Attorney Bamburg related that attempts to notify pro p ert y owners
were on going and that a motion could be made for a specific time
which would n ot require f urther advertisement .
Alderman Smith moved, seconded by Alderman Gentry to postpone the
aforementioned public hearings for the next regularly scheduled
City Council meeting of January 21, 1999 at 7 :00 p.m. MOTION
CARRIED.
APPOINTMENTS:
PLANNING COMMISSION:
Alderman Smith moved, seconded by Alderman Lewis to approve the re-
appointment of John Hardwick and Bob Walker to the Planning
Commission for a term to e x pire 01/01/2002 and the appointment of
Art Brannen for a term to expire 01/01/2002.
ANNOUNCEMENTS :
Mr . Billy Bowles of 504 Parrish Street commented t hat he may not be
abl e to attend the next meeti ng in January and would like to know
exactly what part of Parrish is being considered f or c l osure;
adding that he lives near the corner of Parrish and Bailey.
City Engineer Reel provided a map of the a re a indicating the
proposed 75 foot o f closure on Parrish Street.
3
CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 7 , 1999
7 :00 P .M. - 7 :18 P .M.
Al der man Wi l son said t hat he felt i t i s i mportant to point out t hat
the intent o f c l osur e i s t o prevent traf fic into t h e neighborhood.
In resp onse t o a question from the audience , Vice Mayor Fletcher
related that there is no set dat e fo r City Cou nci l to address the
closure of Thomas and Nixon Streets .
ADJOURNMENT:
Vice Mayor Fletcher adjourned the meeting at approximately 7 :18
p .m .
Respec t ful l y ,
4
CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
1. OPENING PRAYER:
2 . ROLL CALL:
3. PRESENTATION OF
MINUTES:
4 . APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(Fire Department)
(Police Department)
(CDBG)
6. WATER DEPARTMENT:
JANUARY 21, 1999
Regular City Council Meeting
January 7, 1999
Regular City Council Meeting
December 29, 1998
Regular Monthly Report/December
Fire Chief John Vanderhoof
Regular Monthly Report/December
Police Chief Larry Hibbs
Regular Monthly Report/December
Director Frank Rowland
Annual Report by Ken Anderson
(avail. at meeting) (Mayor Swaim)
7. WASTEWATER DEPARTMENT: Annual Report by Joan Zumwalt
(avail. at meeting) (Mayor Swaim)
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. PLANNING COMMISSION:
13 . SANITATION DEPARTMENT:
14. GENERAL: 7:00 p.m.
Request to Accept Bid: Sale of
Street Sweeper (Mayor Swaim)
CONTINUED PUBLIC HEARING(S)
a. ORO. 1115 (#1-99)
Closing of Puritan Drive
(Mayor Swaim)
CITY COUNCIL A G E N D A continued:
January 21, 1999
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
b. Closing of Parrish Street
NO ACTION
c.
(Mayor Swaim)
Items of concern from citizens
of the Henry Estates Addition
(Alderman Gentry)
d. CALS lnter local Agreement
(ord. avail. at meeting)
(other info included in packet)
(Mayor Swaim)
e. STATE OF THE CITY
(avail. at meeting)
·(Mayor Swaim)
Recommended Library Board
Appointment!Mr. Wally Nixon
17
18-20
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 21, 1999
7 :00 P.M. - 8 :14 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DR .
The City Council of the City of Jacksonvil l e , Arkansas met in
Regul ar Session on January 21, 1999 at the regular meeting place of
the Counci l . Alderman Howard delivered the invocat i on after which
Mayor Swaim l e d the standing audience in the 11 Pledge of Allegiance"
to the f lag.
ROLL CALL : Aldermen: Elliott , Smith, Gentry, Ray, Wilson,
Williamson, and Howard answered ROLL CALL. Mayor Swa im also
a nswered ROLL CALL declaring a quorum. PRESENT seven (7), ABSENT
( 0) .
Others present for the meeting were: City Attorney Robert E .
Bamburg , Human Resou rce Director Steve Ward, City Engineer Duane
Reel , Engineering Secretary Marc Wilson, Finance Director Paul
Mushrush, Public Works Director Mur ice Green, Police Chief Hibbs ,
Fire Chief Vanderhoof , Mrs. Judy Swaim, Mrs. DeDe Hibbs , Leader
Reporter Rick Kron , Jacksonville Patriot Editor J on Parham , and
interested citizens.
PRESENTATION OF MINUTES :
Mayor Swaim presented the minutes of t he Regular City Council
Mee t ing of January 7, 1 999 for approval and/or correction at the
next Regul ar City Counc il Mee t ing .
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Gentry that the minutes
of the Regular City Council Meeting of 29 December 1998 be
APPROVED. MOTION CARRIED.
PUBLIC HEARING:
ORDINANCE 1115 (#1-99)
AN ORDINANCE VACATING AND CLOSING PURITAN STREET (GENERAL LOCATION :
PURITAN STREET LYING BETWEEN 1504 AND 1600 QUINCE HILL ROAD,
JACKSONVILLE); AND, FOR OTHER PURPOSES.
Mayor Swa i m opened the public hearing at approximate l y 7:02 p.m .
and offered those in the audience an opportunity to speak.
There was no one to speak in opposition to the closing of Puritan
Street.
Mayor Swaim closed the public hearing at approximately 7 :03p .m.
Alderman Wilson moved, seconded by Alder man Smi t h to place the
Ordinance on FIRST READING . ROLL CAL L: Aldermen: Elliott , Smith,
Gentry, Ray , Wilson, Williamson, and Howard voted AYE. NAY (0).
1
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 2 1, 1999
7:00 P.M . -8 :14 P .M.
Motion received seven (7) affirmative votes, {0) negative votes .
MOTION CARRIED . Whereupon! City Attorney Bamburg read the
Ordi nance .
Alderman Ray movedr seconded by Alderman Smith to DISPENSE with the
reading of the Ordinance in its entirety . ROLL CALL: Aldermen:
Elliott 1 Sm i th r Ge n try r Ray 1 Wilsonr Wil l iamson! and Howard voted
AYE . NAY (0). Motion received seven, (7) affirmative votes, {0 )
negative votes. MOTION CARRIED.
Al d e rman Smith movedr seconded by Alderman Elliott to ACCEPT the
Ordinance on FIRST READING . ROLL CALL: Aldermen: Elliottr Smith 1
Gent ry r Ray r Wilson r Wi l liamson! and Howard voted AYE. NAY (0).
Motion received seven {7) affirmative votes, {0) negative votes .
MOTION CARRIED.
Alderman Ray movedr seconded by Alderman Gentry to suspend the
rul es and p lace t h e Ordinance on SECOND READING. ROLL CALL :
Aldermen: Elliott 1 Smith 1 Gentry , Ray, Wi l son! Williamson, and
Howa r d voted AYE . NAY (0). Motion received seven (7) affirmative
votes, {0) negative votes . MOTION CARRIED. Whereupon City Attorney
Bamburg read t h e Ordinance for the Second T ime .
Alderman Smith moved, seconded by Alderman Ray that Ordinance be
placed on THIRD AND FINAL READING. ROLL CALL: Al dermen: E ll iott,
Smith , Gentry, Wi l son , Williamson, Howard and Ray voted AYE . NAY
(0). Motion received seven (7) affirmative votes, (0) negative
votes . MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by
City Attorney Robert Bambu rg.
Alderman Ray moved , second ed by Alderman E ll iott that Ordinance
1095 be APPROVED AND ADOPTED . ROLL CALL: Aldermen : Elliott,
Smith , Gentry , Ray , Wilson , Williamson, and Howard voted AYE . NAY
(0). Motion received seven {7) affirmative votes, (0) negative
votes . MOTION CARRIED.
ORDINANCE APPROVED, ADO PTED AND NUMBERED 1115 THIS THE 21st DAY
JANUARY 1999.
DEVIATION IN AGENDA:
WATER DEPARTMENT : ANNUAL REPORT by Mr . Ken Anderson
He related that under the guidance of the Water Commission they
have comp l eted anot her year unde r budget without raising rates,
while stil l making improvements to the system . He related that t h e
Little Roc k Municipal Water Works is currently conduct i ng a rate
study and have said that t hey may raise rates in 1 999, adding t h at
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CITY OF JACKSONV I LLE
REGULAR CITY CO UN CIL MEETING
JANUAR Y 2 1, 1 9 99
7 :00 P.M. -8:1 4 P.M.
information has been requested and is pending as to how this
will affect charges from North Littl e Rock for Jacksonville . He
related that Jacksonvi lle purchases three million gallons a day
which makes up 54% of total production. He pointed out that during
the previous hot summer the water production record was broke on 6
July 1998 with product i on of 9.5 million ga ll ons over the high of
9 .2 million of 30 August 1 995. He stated that total production for
the year was 2.02 billion gallons, which was a 9% increase over the
previous year, and that average daily flow for 1998 was 5.5 million
gallons. He said that water loss decreased to 7. 5% of total
production from 10.8% in 1997. He related that with the possible
rate increase from Little Rock Municipal Water Works and Arkansas
Soil and Water Commission declaring the alluvial act for critical
water source; the Jacksonvi l le Water Commission has voted to
participate with North Little Rock Water in a study to find a new
water supply. He related options of building a lake in the Camp
Robinson or the Bull Creek area north of Jacksonvil l e to be
supplied by the Arkansas River or Greers Fairy. He said in closing
that the Water Works Department continues to meet all Arkansas
Department of Hea l th requirements and regulations. He t h anked the
Mayor and City Council for their continued support of the Water
Commissions effort to provide the City with high quali ty drinking
water .
In response to a question posed by Al derman Smith, it was noted
that returns from the new water source study should be f orthcoming
sometime in February 1999 .
Mayor Swaim noted and Mr . Anderson concurred that the water l oss of
7 .5% of total production includes water used by the Fire Department
in fighting fires , water lost in low meter flow and the flushing of
the main lines.
Mr . Anderson re l ated tha t according to the guidelines of the
American Water Works Association any water l oss under 10% is good.
A copy of the Water Works Annual report is on file in the office of
the City Clerk.
WASTEWATER DEPARTMENT :
Annual Report by Dave Thoma s
He stated that bids for improvements to the Johnson plant will open
16 February regarding mandated rehabilitation of the collection
system . He said that they are proud that there are no EPA
violations regarding the discharge permit , adding that EPA was
concerned about discharge from the West plant until the flow was
diverted from the West p l ant to the Johnson plant reducing tha t
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 21, 1999
7:00 P.M. -8:14 P.M.
flow 50 percent. He then related that the EPA had suggested adding
costly aeration , however, since the divers ion they have not made
that recommendation again. He said that the lab department and
operations department other than conducting the discharge testing
also work with industrial users who are required to receive a
permit from the utility, adding that there are n o problems from the
industry and things are going well. He said that the annual
inspection of the lab by ADPC & E resulted with no violations. He
emphasized that the Jacksonville Wastewater Utility remains debt
free thanks to the management of the Commission, City Council, and
the voters approval of the sales tax to fund the rehabilitation.
Mayor Swaim and Alderman Wilson expressed appreciation and
commended the Water and Wastewat er Commissions for their
outstanding work and complimented the util i ties in their
management.
A copy of the Wastewater annual report is on file in the office of
the City Clerk.
GENERAL:
STATE OF THE CITY by Mayor Swaim
Mayor Swaim re l at ed that he was pleased to present the State of the
City report and highlighted accomplishments in 1998. He said that
1998 was an excellent year for the City of Jacksonville and that
1999 looks equally prom ising . He related that with the cooperation
of department heads and emp loyees the City of Jacksonv ille was able
to operate e ffectively and effici ently within the 1998 budget and
actually under spent in many areas.
He complimented Finance Director Paul Mushrush and his staff for
the financial record keeping which continues to improve. He stated
t hat in 199 8 the comprehensive annual financia l report was
submitted to the Governme nt Finance Office Association of the
United States and Canada, i n consideration for an award of
excellence in finance reporting.
He said that the Superfund site cleanups have made the Community
stronger and better equipped to handle adversity and d ifficult
issues. He re lated that after fifteen years of both financial and
psychological affects, Vertac is now completed and efforts underway
to either acquire the Vertac property for industrial development or
assist new owners to make it a productive part of the community.
He stated that recovery of the community is apparent from the
steady growth and development rate experienced for commercial and
residential areas.
4
CITY OF JAC KSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 21 , 1999
7 :00 P.M . - 8 :14 P .M.
He pointed out that there was a 16% reduction in the crime rate and
related the openin g of the new 911 Di spatch Center and 800 Radio
System has improved communications for ·public safety and all city
department s.
He related the retirement of Fire Chief Rick Ezell and the
appointment of new Fire Chief John Vanderhoof and the positive
statistical reports for 1998.
He stated that Mr. George Biggs became the new Director of Parks
and Recreation in 1998. He related the completion of the new
soccer field compl ex in Dupree Park and the "all purpose field"
that wil l be the new home of the Mums Festival featuring a
permanent performing s t age. He said that Dupree lake was returned
to the inventory of useable recreat ional facilities with many
species of stocked fish and a huge fishing dock . He then related
that the Regional American Legion Baseball Tournament will be
hosted by the City of Jacksonville this summer and major
renovation s are underway at Dupree Park .
He related the deve l opment of two new programs in the Office of
Economic and Community Development, a business development center
was opened for new businesses and a program was implemented to
provi de more affordable housing with funds from a grant provided by
t h e Arkansas Development and Finance Authority.
He stated that Public Works and the Engineering Department continue
to concentrat e on improvements regarding drainage, sidewalks , and
many street projects. He noted eight drainage projects contracted
for a total of $635,031.00, sidewalk construction came in at
$186,052.00 and seven miles of streets in the Asphalt Overlay
Program totaled $492,462 .00 .
He related the exce ll e nt quality of healthcare provided by Rebsamen
Medical Center and highlighted the completed construction of the
$4.3 mill i on health clinic which provides space for twenty doctors.
He stated that rumors of a 11 Tiger Team " and possible base
reorganization proved to be incorrect and the future of the L i ttl e
Rock Ai r For ce Base looks very good. He stated that a great deal
of work was done on a state and national level to assure the
continued presence of the Air Base in our community.
He concluded by saying that Jacksonville continues to move forward
to a brighter and stronger future of which we can all be proud to
be a part of . He s t ated that challenges have been met in the past
5
-CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 21, 1999
7 :00 P .M. -8:14 P.M.
and will be met in the future, adding that great things wi ll happen
for the City of Jacksonville. He thanked the Council and the City
employees for their participation.
A copy of the State of the City report is on fil e in the office of
the Ci ty Clerk .
RESUME AGENDA:
CONSENT AGENDA:
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Ray moved, seconded by Alderman Howard to APPROVE the
monthly Report for December 1998 of the Jacksonville Fire
Department. Said Report reflects a fire loss of $459,000.00.
ROLL CALL: Al dermen: Elliott, Smith, Gentry, Ray, Wilson,
Williamson, and Howard voted AYE. MOTION CARRIED .
REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Ray moved , seconded by Alderman Howard that the Regular
Monthly Report for December of the Jacksonville Police Department
be APPROVED . Said report reflects; Fine Settlements $64,209.83,
Miscellaneous Payments $300.00, Small Claims$ 75.00, Report Sales
$276 .00 making TOTAL COLLECTIONS: $65,420.83. ASSESSED: Pending .
ROLL CALL : Aldermen : Elliott, Smith, Gentry, Ray, Wilson,
Williamson, and Howard voted AYE . NAY 0. MOTION CARRIED.
REGULAR MONTHLY REPORT/OECD
Alderman Ray moved , seconded by Alderman Howard that the Regular
Monthly Report for December, of Economic and Community Development
Department be approved. Said report reflects :
DECEMBER YR-TO DATE
Housing Rehabilitation:
Loan Applications (HOM E ) . . . . . . . . . . . . . . . . . . . . 1
Grant Applications (CDBG) ....... .. . . . . . . . . . . 2
Emergency Handicap (CDBG)................... 0/0
Total Jobs Done ......................... 2
Wa rranty Repairs............................ 0
9
13
2/2
2
2
DECEMBER YR-TO-DATE
Sewer line (Loans & Grants
Applications received . . . . . . . . . . . . . . . . . . . . . . . . . 2 4
Total Jobs Bid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 4
Total Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 6
Homebuyer Assistance Grant (HAG) DECEMBER YR -TO-DATE
Application Received .......................... 5 18
Processed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 18
Total Approved . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 18
6
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 21, 1999
7:00 P.M. -8:14 P .M.
HOME BUILDING/RECONSTRUCTION: The Ci ty Counci l unanimously approved
an ordinance creat i ng a n Affordable Ho using Overlay District. Thi s
ordinance e x tends existing h ousing construction alternatives to
inc l ude modul ar and manufactured homes -quality h o mes which low-
income cit izens c an more readily afford.
DECEMBER
Loan Appli c ations P roce ssed . . . . . . . . . . . . . . . . . . . . 1
Pre-approva ls Pending . . . . . . . . . . . . . . . . . . . . . . . . . 2
Total Pre-approved Loan s ...................... 2
YR -TO-DATE
23
4
2
ROLL CALL: Aldermen: Elliott, Smith,
Williamson, and Howard, voted AYE, NAY (0).
Gentry, Ray, Wilson ,
MOTION CARRIED.
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: Request to Accept Bid/Sale of Street Sweeper
Mayor S wa im rel at ed that after advertising for bids and receiving
none a sealed bid was accepted from the City of Mar i anna.
Murice Green r e lated that in purchasing the n ew street sweeper the
company who won the bid did not offer a trade-i n opt ion , h owever ,
t hey still came in under another company did offer a $10 ,000.00
t rad e -i n. He then r e l ated it was bided for a mini mum of $10 ,000 .00
and received a bid for $14 ,500.00 f rom t he Ci t y of Marianna .
Alderman Wilson moved, seconded by Alderman Williamson to accept
the bid of $14,500.00 from the City of Marianna for the sale of a
street sweeper. MOTION CARRIED.
PARKS & RECREATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: b . Cl os i ng of Parr i sh Street
Mayor Swaim related t hat the re is no actio n propo s ed for the i tem
of business and wi l l be acted upon at the next City Council
meet ing .
c . Items of con cern from the citizens of t h e Henry Estates
Addition.
Alderman Gentry i n troduce d Mr. Gregory Hil l as the representative
for the citizens of Henry Estates Addi t ion.
Mr. Hill of 100 Heritage Street read a list of i mprovements to the
City Counc i l r equested b y the cit ize ns of t h e area.
7
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 21, 1999
7:00 P.M. -8:14 P.M.
City Engineer Reel related tha t speed breakers are commonly
requested , adding that there is a great deal of liability for the
City associated with speed breakers. He rel ated that speed
breakers in North Little Rock have now been removed b ecause of the
problems presented with liability opposed to any of f-set in speed
reduction. He stated that speeding is more of an enforcement
problem and that he could not endorse speed breakers because of the
liability factor.
Mayor Swaim related that thus far the Council has chosen not to
place speed breakers anywhere in the City except in the park areas .
Discussion followed as to the size of speed breakers tried by the
City of North Little Rock and Little Rock and it was concluded that
even the longer speed breakers were removed in North Little Rock.
Mayor Swaim related that Council may want to look at speed breaks
sometime i n the futur e. He stated that there have been significant
requests for speed breakers, adding what criteria decides how many
and where to place them.
Alderman Elliott stated that signage and enforcement should be
addressed first and that he would rather not try speed bumps at
this time.
Alderman Gentry echoed those sentiments, adding that those streets
with speed pro blems could be identi f ied and speed signs addres s ed.
Mr. Murice Green stated that a work order h as been issued for a
speed limit sign in the area of Ghoshen and Ray Road.
City Engineer Reel addressed the issue of South Road, saying that
some of the problems are because the street has been overlayed many
t ime s. He then related that it was milled down c lose to the
original gutter line, however, the whole street was unable to be
mill ed because of the construction of ma nholes to the existing
asphalt surface. He stated that t he street was mil led six feet on
each side which created a high crown in the middle. He stated that
this then created problems with drive way access, adding that the
City had to violate its own rules and place small pipes with
asphalt in the gutter. He related that it is estimated at
$300,000 .0 0 to completely redo the s treet. He related that close
to $36,000.00 was spent in overlaying and milling of the street
last year . He stated that the only way to change some of t he
characteristics of the street would be to adjust the manho les down
8
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 2 1 , 199 9
7 :00 P .M. - 8 :1 4 P .M.
to the ori g i nal height of the street. He then related that the oak
trees on the west side are pushing up and out , which has a lot to
do with what is happening to the surface and grade of the street .
He stated t hat they have tried to compensate for the un-level
grade .
In response to a question posed by Mayor Swaim , City Engineer Reel
related that if the trees were removed the gutter would have to be
rebuilt and the curb re-aligned. He stated that taking the trees
in the right -of-way out would no t completely solve the probl em. It
was related in further d i scussion that sentiment from the
neighborhood has been in opposition to removing the trees. Ci ty
Engineer Reel related that in time with further tree growth the
p roblem would worsen. It was related that communication with the
neighborhood about removing the trees would take place soon. It is
inevitable at some point in time the t rees will have to be removed,
adding that at the same time consideration needs to be g i ven for
rebuilding South Road.
Discussion ensued and it was d etermined t hat options to compl e tely
rebui l d South Road may be in the near future. Mayor Swaim also
encourage stronger speed control for the area.
City Engineer Reel stated that regarding the finishing of Ray Road
where the street was widened, cou l d be addressed by Mr . Frank
Rowland using CDBG funds to curb and gut ter the entire length pass
the c hurch. He stated that CDBG monies bui l t the sidewalk and c urb
on t he Southside and suggested a similar funding schedule for the
Northside all the way t h rough and tapering it back into the
original section.
Mayor Swaim pointed out that CDBG funds are schedul ed out a year
ahead of time , adding that a section of Ray Road was just completed
and now it is one of the streets experiencing a speeding problem.
He stated that it could be a dded to the future list through publ i c
h earing proces s.
Mr. Rowland stated that there are three homeowners in the area that
are not on City sewer and that he has been working with Wastewat er
to establish sewer for these residents. He related that with using
CDBG funds to make low interest loans/grants this would enable the
h o meowners to be connected to City sewer. He stated t hat if it is
not a City owned line then it becomes the private homeowners
responsibility . He related that the homeowners are as much a s 100
feet from the ma i n l ine, adding that CDBG can help ease the burden
of cost to them with low interest loans . He related that CDBG is
waiting on estimates for the cost of installation to determine cost
9
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 21, 1999
7:00 P.M . -8:14 P .M.
for each part and that work is expected to start on the project in
the spring, a dding that the home owner s are aware of those
circumstances .
Chief Hibbs related t hat t he Police Department shares their
concerns regarding drug traffic and drug houses i n any area of the
City. He related that it may take time to develop and confirm
information and the accuracy invo l ved. He related t hat t hey will
make eve ry e ff ort to increase patrols and appreciate the
involvement of citizens in that a rea .
Mayor Swaim expressed his dis appointment regarding the amount o f
time it can take to close a drug house given all the extenuating
circums tances. He related ongoing and constance effort to wo rk on
drug houses using undercover police officers. He encouraged
c i tizens to report unf am ili ar activity in their neighborhoods .
Al de r man Ray concurred wi th Mayor Swa im.
Mayor Swaim related the method of developing information with
regard to reporting has prov ided criti cal data for compling crime
statistics in higher case res o lutio n. He stating that the
r epor t ing o f suspi cious activity if v i tal regarding resolution. He
asked that the citizens of Henry Estates Addition con tinue to work
with the Police Chief to establish re sults.
d. CALS Interlocal Agreement
ORDINANCE 1116 (#2 -99)
AN ORDINANCE APPROVING PARTICIPATION AS A PUBLIC AGENCY CREATING A
PUBLIC CORPORATE BODY TO BE KNOWN AS THE CENTRAL ARKANSAS LIBRARY
SYSTEM; TO PARTICIPATE IN A NEW AGREEMENT FOR JOINT COOPERATIVE
ACTION; AND, FOR OTHER PURPOSES .
Mayo r Swa i m related efforts t o reorganized and redesignate the
Centra l Ar kansas Library System giving representation on the board
from al l the communities invo l ved . He re l ated that Ordinance 1116
approves the partici pation of Jacksonvi lle as part of a group of
area cities including Sherwood, Little Rock , North Li ttle Rock, a nd
Maumelle with at least one representative from each entity
appoi nt ed to t he board . He related that they have o ff ered the
option of assumi ng the ma intenance and expense s of the l ocal
library if t he City would d o nate the real property (building and
land ) to them . He stated that at present the City pays for the
utility bills and the maintenan ce, adding that the annual budget
for the library is approximately $7,000.00 to $1 0,000.00. He then
informed the Counc i l that a l ong with their p r oposal was a
consideration for a mil l age increase.
10
t OQJ18
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 21, 1999
7:00 P .M. -8:14 P.M.
He recommended that the City become a part of the Central Arkansas
Librar y System with passage of the Ordinance, however , at t h is time
not deed the property to the m. He re l ated t hat the option stands
f or sometime in the fut ure.
Al derman Smith moved , seconded by Alderman Wilson to p l ace the
Ordinance o n FIRST READING. ROLL CALL: Aldermen: Elliott, Smith,
Gent ry , Ray, Wilson, Williamson , and Ho ward voted AYE. NAY (0).
Motion received seven (7) affir.mative votes, (0) negative votes .
MOT I ON CARRIED. Wh ereup on, City Attorney Bamburg re ad the
Ordinan ce.
Alderman Ray moved , seconded by Alderman Gentry t o DISPENSE with
the reading of the Ordinance in its entirety. ROLL CALL : Aldermen:
El l i ott , Sm ith, Gentry, Ray , Wi l son, Willi a mson, and Howard voted
AYE . NAY (0) . Motion received seven, (7) affir.mative votes, (0)
negative votes . MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Ell iott to ACCEPT the
Ordinance on FIRST READING. ROLL CA LL : Aldermen: Elliot t, Smith,
Gentry , Ray, Wilson , Williamson , and Howard vot ed AYE. NAY (0).
Motion received seven (7) affir.mative votes, (0) negative votes .
MOTION CARRIED .
Alderman Smith mo ved , seconded by Alderman Ray to suspend the rules
and place the Ordinance on SECOND READING . ROLL CALL : Aldermen:
Elliott , Smith, Gentry , Ray , Wilson, Williamson, and Howard v o ted
AYE. NAY (0). Motion received seven (7) affir.mative votes, (0)
negative votes. MOTION CARRIED . Wh ereupon City Attorney Ba mburg
r ead the Ordinance for the Second Time .
Alderman Wilson moved, seconded by Alderman Ray t h at Ordi nance be
placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: E ll i ott ,
Smith, Gentry , Wilson, Williamson, Howard and Ray voted AYE. NAY
(0). Motion received seven (7) affir.mative votes, (0) negative
votes . MOTION CARRIED . Ordinance read THIRD AND FINAL TIME by
City Attorney Robert Bamburg .
Alderman Ray moved, seconded by Alderman Howard that Ordinance 1116
be APPROVED AND ADOPTED. ROLL CALL: Alderme n: Elliott , Smit h,
Gentry, Ray, Wilson , Williamson, and Howard voted AYE . NAY (0).
Motion received seven {7) affir.mative votes, {0) negative votes.
MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1116 THIS THE 21th DAY
JANUARY 1999.
11
(. ~nJ19 '"c.i ..... ..
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JANUARY 21, 1999
7:00 P .M. -8:14 P.M.
APPOINTMENTS : Re commended appointment o f Mr . Wa lly Nixon to the
Li brary Boar d.
Alderman Wilson moved, seconded by Alderman Williamson to approve
the recommended appointment of Mr. Wally Nixon to the Library
Board. MOTION CARRIED.
ANNOUNCEMENTS :
ADJOURNMENT :
Mayor Swaim, without objection,
approximately 8 :14 p.m.
12
adjourned the meeting at
City Counc il Of Jacksonville , Arkansas
AGENDA
Regular City Council Meeting
FEBRUARY 4, 1999 7:00 P.M.
1. OPENING PRAYER:
2. ROLL CALL:
3 . PRESENTATION OF
MINUTES :
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
Animal Control:
OECD :
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPART MENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REG DEPT:
12. PLANNING COMMISSION :
13. GENERAL :
Regular City Council Meeting
January 21 , 1999
Regular City Council Meeting
January 7, 1999
Regular Monthly Report/January
Public Works Director M. Green
Regular Monthl y Report/Janu ary
Director Frank Rowland
Cont i nued Publ ic Hearing 7:00 p.m.
a. ORO . 1117 (#3-99)
Closi ng a portion of Parrish
Closing Nixon and Thomas Streets
(Mayor Swaim)
b . ORO . 1113 (#23-98)
Lifting re strictions for
Residential development
in a C-2 zone (Mayor Swaim)
c. ORO . 1118 (4 -99) Fair Hous ing
avail. at meeting
(M ayor Swaim)
--
CITY COUNCIL A G E N D A continued
February 4, 1999
14. APPOINTMENTS:
15. ANNOUNCEMENTS :
ADJOURNMENT
d. Request to Accept Bid:
Janitorial Serv ices
(Mayor Swaim)
PLANNING COMMISSION:
Appointment of Ken Nabors for a
term to expire 1-1-2001
BOARD OF ADJUSTMENT:
Re-appointment of B.J. Boroughs
for a term to expire 2-5 -2001
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 4, 1999
7 :00 P.M. -8:54 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Counc i l of the Ci ty of Jacks onvil l e , Arkansas met i n
Regular Session on February 4 , 1999 at the regular meeting p l ace of
the Council. Alderman Howard de l ivered the invocation after which
Ma y or Swaim led t h e stan ding audi ence i n the 11 P l edge o f Allegiance"
to the flag.
ROLL CALL : Aldermen : Elliott, Smith, Gentry, Ray, Wilson,
Fletcher , Williamson, Twitty and Howard answered ROLL CALL. Mayor
Swaim also answered RO LL CALL dec l aring a quorum . PRESENT ten
(10), ABSENT (0). Alderman Lewis arrived at approximately 7 :06
p .m .
Others present for the meeting were: City Attorney Robert E.
Bamburg , Huma n Resourc e Di rec t or Steve Ward, Administration and
Public Works Director Murice Green , City Engineer Duane Reel,
Finance Director Paul Mushrush , Purchasing Agent C.J . Brown, OECD
Di rector Frank Row l and , Police Chief Hibbs, Fire Chi ef Vanderhoof,
Parks and Recreation Direc t or George Biggs, P lanning Commission
Chairman Bob Walker , Mr . Ben Rice, Deve l o per Dennis Zo l per, Mrs.
Judy Swaim , Mrs. DeDe Hibbs, Mr . Terry Sansing, Mr. Charles Ray,
Mr. Charles Lowendowski , Mr . Bob S troud, Leader Reporter Rick Kron 1
Jacksonvill e Patri ot Editor Jon Parham, and interested citizens.
PRESENTATION OF MINUTES:
Mayor Swaim present ed the minu tes of the Regular City Council
Meeting of Janu ary 21, 1999 for appr oval and/or correction at the
next Regular City Council Meeting .
APPROVAL AND/OR CORRECT I ON OF MINUTES:
Alderman Smith moved, seconde d by Alderman Ray that the minutes of
the Regular City Council Meeting of 7 January 1999 be APPROVED .
MOT I ON CARRIED.
CONSENT AGENDA:
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Elliott moved , seconded by Alderman Ray to APPROVE the
monthly Animal Control Re port for January 1999. MOTION CARRIED.
Report reflects the following :
REVENtJE S • • . . • • • • • • • • • • • • • . • • • • • • . • • • • . . . . $
CONTRIBUTIONS ............................. $
ADOPTIONS/FINES ........................... $
TOTAL . . . . . . . . . . . • . . . . . • . . . • . . . . . . . . . . . . • • • $
1
702.00
.00
702.00
702.00
C-\lOJ23
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 4, 1999
7:00 P.M. - 8 :54 P.M.
REGULAR MONTHLY REPORT/OECD
Alderman Elliott moved, seconded by Alderman Ray that the Regular
Monthly Report for January, of Economic and Community Development
Department be approved. Said report reflects:
JANUARY YR-TO DATE
HOUSING REHABILITATION:
Loan Applications (HOME) ................•.. 2
Grant Applications (CDBG) .................. 2
Emergency Handicap (CDBG) •................. 0/0
Warranty Repairs . . . . . . . . . . . . . . . . . . . . . . . . • . . 0
Total Jobs Bid ......................... 4
Total Jobs Done . . • • . . . . . . . . . . . . . . . . . . . . 2
JANUARY
Sewer line (Loans & Grants
Applications received .............•........... 1
Total Jobs Bid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Total Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
Homebuyer Assistance Grant (HAG) JANUARY
Application Received ................•......... 2
Processed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Total Approved . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
HOME BUILDING/RECONSTRUCTION:
JANUARY
Loan Applications Processed .................... 0
Grant Applications (CDBG Reconstruct i on) ....... 1
Pre-approvals Pending ......................... 2
Total Pre-approved Loans ...•...•.............. 1
8
10
2/2
2
26
24
YR-TO-DATE
2
2
1
YR-TO-DATE
11
13
11
YR-TO-DATE
0
1
2
1
ROLL CALL: Aldermen:
Fletcher, Williamson,
MOTION CARRIED.
Elliott, Smith, Gentry, Ray, Wilson,
Twitty and Howard, voted AYE, NAY ( 0) •
PUBLIC HEARING :
ORDINANCE 1117 (#3-99)
AN ORDINANCE VACATING AND CLOSING NIXON, THOMAS , AND A PORTION OF
PARRISH STREET, JACKSONVILLE, ARKANSAS (GENERAL LOCATION : THOSE
PORTIONS OF NIXON AND THOMAS STREETS LYING EAST OF BAILEY BOULEVARD
AND THE FIRST SEVENTY-FIVE FEET OF PARRISH STREET LYING IMMEDIATELY
EAST OF BAILEY BOULEVARD); AND, FOR OTHER PURPOSES.
Mayor Swaim opened the public hear ing at approximately 7:03 p.m .
offering those in the audience an opportunity to speak.
2
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 4, 1999
7:00 P.M. -8:54 P.M.
Mr. Charles Lowendowski of 708 Parrish Street and original
petitioner to the request to close seventy-five feet of Parrish
Street addressed the Council regarding concerns for a barricade
that would prevent traffic from entering the neighborhood. He said
that traffic through the various s treets wo uld reduce the quality
of life of the residents. He stated that while he hopes t h e
Supercenter is never built, he would still like to have seventy -
five feet of Parrish Street closed due to possible traffic
concerns from other commercial development of the area. He stated
that the integrity, safety and quality of life in the neighborhood
must be protected. He said that he is disappointed and paranoid
that his request is linked with two other streets clos ing.
Mr. Dennis Zolper stated that Belz-Burrow Development Group joined
with Mr. Lowendowski' s petition t o close seventy-five feet of
Parrish Street because they did not object to the closure.
Ms. Kathy Wadekamper of 532 Ricky Raccoon read from a prepared
statement. She stated that she strongly disagreed with the Chamber
o f Commerce opinion that the Wal-Mart Supercenter is good for the
City of Jacksonville. She r elated her objections and feelings,
saying that the Supercenter will t hreaten the quality of life in
Jacksonville. She said she thought rev enues lost from small
business and new business not wanting to relocat e to Jacksonville
will not offset revenues from the Supercenter. She stated concerns
for plans of the downtown area if the Supercenter is built. She
stated that she likes a small city atmosphere without big congested
areas.
Mr . Billy Bowles of 50 4 Parrish Street stated that he f avors
closing seventy-five feet of Parrish Street and asked for public
h e aring clarification.
Mayor Swaim stated that while no item on the agenda is for the Wal-
Mart Supercenter; now would be the t ime for resident s to take the
opportunity to addre ss the Supercenter. He further explained the
process the developer would have to take through avenues with the
Planning Commission.
Mr . Bowles stated that he did not hav e a problem with the closing
of Parrish Street and has signed the petition. He then stated that
he is still in opposition t o the Wal -Mart Supercenter. He
requested information for the resident s so that they could have the
opportunity through the process to voice their concerns.
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 4, 1999
7 :00 P.M. -8:54 P.M.
Mayor Swaim assured Mr. Bowl es and offered him t h e opportuni t y to
do so during this public hearing.
Mr. Bowles continued saying that Wa l-Mart will abut h i s property
and that the fence or wall proposed by the deve l oper will not
suffice. He reaffirmed his earlier concerns and suggested that t he
development be relocated to the other side of Vandenbe rg near the
small fire s t ation. He o ffered that as an alternative and further
suggest ed that Wal-Mart expand in i ts current location. He related
want ing answers to questions without appearing to be selfish
regarding his property and being perceived as n ot wanting to see
growth in Jacksonville . He then asked if the Council members were
looking at other alternatives.
In answer to Mr. Bowles questions, Mayor Swaim stated that the City
Council does not have the choice of an alternative; adding that t h e
developer has purchased the land is going through t he legal process
to be able to develop that land.
Mayor Swaim related that he has spoken with Mr. Zolper and the
Wal-Mart manager who said that there is not enough room for parking
or expansion.
He then stated that the widening of Loop Road was depicted in the
Master Street Plan because it connects to a four lane street (Lin da
Lane) and was widened to handle the area traff ic n ot speci fica lly
for Wal-Mart. He related that the cost of t he City was $539,000.00
including ditch work, adding that it was a matching grant with the
balance coming from the Highway Department.
I n response to the relocation question , Mayor Swaim related that
the City did not solicit the development. He said that the
developer purchased the land and proposed the development to Wal-
Mart and is now going through the l egal process to develop . He
added t hat he felt sure it would be commercially deve l oped given
the developer's purchase investment. He stated that the Little
Rock Air Force Base property on the other side of Vandenberg
proposed by Mr. Bowles is not for sale. He pointed out that the
Fire Station is on a five-year lease agreement with Little Rock Air
Force Base and stated that they are not willing to sell any portion
of the property. He concluded by saying that the land is not
available for development by the City or anyone else .
Mr. Bowles question if that had been an impact study regarding the
school in the area.
4
{. ,., n ,.., ? r-.u ._v ..... J
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 4, 1999
7 :00 P .M. -8:54 P.M.
recently built Pulaski County
He questioned safety studies
the School district is the
Mayor Swaim related that three
Schools are in industrial areas.
regarding those schoo l s and if
responsible party for such studies.
Alderman Elliott re l ated that the Clinton School was built in an
already developed commercial area and Batesville Elementary and the
Crystal Hi l l area schools are in i ndustrial areas .
Alderman Ray related that the traffic study encompasses the entire
area and is available .
Alderman Fletcher said t hat he is not sure that there is room for
much conce rn regar ding increased traffic on Gregory Street .
Mr. Bowles disagreed stating t h at there will be an overflow of
traffic that will backup on John Harden and overflow into the
community. He stated that it is a school policy that the area
children i n a two-mile radius walk to school and are not provided
transportation.
Mayor Swaim related that the developer has agreed to go outside
their area and help by placing yellow caution l ights on e i ther side
of the school entrance like those l ocated at the Warren Dupree
Elementary school . He stated that the City is looking at al l the
issues.
Mr . Bowles asked if the residents cou ld meet with the City Engine er
and the developer to talk about issues to help in their area . He
said that he a ppreciated efforts by the Counc il and would l i ke to
be involved with safety issues. He added that he also has concerns
for overflowing water. He related that he still has questions and
would like to meet wi t h the developer and offer some suggestions.
Alderman Wilson said that it is important to note that the public
hearing is only addressing the streets closing , adding that if
approved the developer will then go to t he Planning Commission with
plans for traffic, drainage and etc . He stated that given the
process t here wi ll b e ple n ty o f opportunity for the residents to
discuss plans presente d by the developer . He stated t hat it wo u ld
be the appropriate time to 11 fine tun e 11 those plans so that
everything works as well as possible for eve ryone . He added that
as a techni cal point of information the City Council will not have
the opportunity t o vote r ega rding Wal-Mart becau s e the developer
(Belz -Burrow) is the one to lease to Wal -Mart . He related t hat
the Planning Commission will review t h e developer 's plan f or
paving, streets, drainage and all other improvements with the City
5
(" ,-~CJ 'l?7 -·~. v ...
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEET I NG
FEBRUARY 4 , 1999
7:00 P .M. - 8 :54 P.M.
Engineer f or a development that works for everyone and does not
cause a problem for the residents . He concluded that the land
belongs to the developer and the City Council is only authorized to
deal with t he streets closing.
Mayor Swa i m clarified that the Planning Comm i ss i on wil l be the body
to move on those items.
In response to a question from Mr . Bowles , Mr. Zo lper repl i ed that
the Planning Commission meetings will be a good time for the
residents ' invo l vement , and that they would also be agreeab le to
meet with the residents outside those meet ings . He added that he
understands that the residents would probably also want a City
r e presentative present.
Discussion followed as to when it woul d be handled by t he Planning
Commission if the streets are closed . Mayor Swaim clarified t hat
the City Council would be liable if they did not act on the str eet
closing as requested by the developer through legal process .
Mr. Charles Ray related that he has been a resident and independent
insurance agent in the area since 1 964 and favors the streets
closing . He explained his familiarity with t he n eighborhood and
said that i t will remain a nice neighborhood with the Wal -Ma rt
development. He stated that Jacksonville is a c ity p oised on
growth and that is a b l essing that Jacksonville is being offered a
Supercenter. He re lated that competition o ff ers the opportuni ty
for better stores and wi l l be a great attraction for the City of
J acksonville with better revenues. He related t hat he respects the
different view p oints , adding that t h ere are more citizens who are
in favor o f Wal -Mart than not . He said that any problems could be
worked out and resolved betwee n the developer and the re sidents.
Mr. Joe Johnston stated that he opp oses the streets clos ing and
that his main conce rn is q ual ity of life. He related that while it
is important for Jacksonville to progr ess , he feels property values
wil l go down. He related problems for the school and traffic
increase. He said that those problems could escalate if pe opl e
sell their homes and it be comes r ental property . He mentioned
concerns for downtown development and the environmental impa c t,
adding that having the largest Wal-Mart in the world is not
progress. He asked that the human impact be considered, adding
that proposals can be overwhelming sometimes. He expressed
concerns for o ther stores and businesses if Wal -Mart is developed.
6
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 4, 1999
7:00 P .M. -8 :54 P .M.
Mr . Kyle Loukota of 515 Hapsburg related that he is opposed to the
streets closing because he feels i t paves the way to allow the
Supe r cen ter to take over Jacksonville. He re l ated that as a
business owner in Jacksonville he foresees great problems for small
business owners like him. He related that Wal -Mart will under se ll
and run away small business leaving consumers without a choice for
shopping. He criticized Wal-Mart for the donation of monies in the
City, adding that small business donate as we ll . He related
concerns regardi ng the quality of lif e for the residents of the
area a l ong with other traffic concern s.
Mr . Dale Campbell of 504 Hapsburg stated that his residential front
door view will be the l oading dock of the Supercenter . He stated
that he l ives in a good and peaceful neighborhood. He related that
the traffic noise level from the freeway has increased wi th the
i ncreased deve l opment of the Cabot area and relating similar
concerns happening with the development of the Supercenter. He
related that water r unoff will be a greater problem than what he
already experiences. He said that property values will d rop into
the s i xty-thousand -dollar range . He asked that the Council vo i ce
their opinions to the entities that will further address the Wal-
Mart development. He suggested alternat i ve development locations
including t he Vertac site or even a parking structure for the
present Wal-Mart. He related that h i s fami ly will move i f the
Supercenter is developed .
Mr. Johnny Whiteside of 1904 North James stated that he is against
the streets closing for Wal-Mart and asked what would happen if the
same development was proposed for the Foxwood area. He said t hat
he is asking that the zone three with restrictions be kept .
Mayor Swaim clarifi ed that at present the Vertac s i te is not
available for deve l opment. He then stated that the zone that ho l ds
restrictions is approximately 120 feet by 280 feet of the 26 acres.
Hospi tal Administrator and Past Chamber of Commerce President , Mr.
Tom S i emers stated that a c linic developed i n the bean fields
aroun d the Cabot area has grown and now host different small
businesses that moved into that a r ea . He analyzed that deve l opment
is not a question of one over the other because the pie has gotten
bigger and there is more room for everyone. He said that this is
how communities grow and l ucky communit i es can grow with a l a rge
deve l opment such as thi s. He stated that he is in favor of t he
deve l opment.
7
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 4 , 1999
7:00 P.M. -8:54 P.M.
Ms. Lisa Marshall daughter of the owners of Floyd's Meat and
Seafood which she related has been in business for almost twenty-
one 21 years, read from an article that she wrote which recently
appeared in the local paper. Her a r ticle warned small business of
the development of a Supercenter and of the repercussions . She
related the growth history of Wal -Ma rt and accused it of killing
small business. She stated that "the few minimum wage jobs created
by the proposed Supercenter wi ll pa l e in comparison to the number
of jobs lost by the closing of one or more grocery stores and small
business. 11 She said that she is fighting as a s ma ll business owner
from an entity that "wants all the marbles ." She encouraged
involvement and advised small business not to give up. She
categorized the difference offered customers between goods and
services of a small business and Wal-Mart. She pointed out main
concerns in balancing out small business against big business in
the City of Jacksonville after the certain development of Wa l -Mart .
Ms . Kamisha Dickerson of #8 Winnie Lane opposed the street closing
and asked that Counc il consider all options before making a
decision.
Mr. Bruce McFadden current Preside nt of the Chamber of Commerce
stated that "as the Chamber is in the business of promot ing
business and economic development" it supports this type of
development. He stated that the City is ready for renewed growth
and that this development offers an excellent opportunity for
growth. He stated that the Supercenter is the type of business
that any commun ity would like to see, adding that it brings other
growth . He stated that in talking with other people from
Jonesboro , Cabot and Searcy he has never heard anything negative
and they are happy to have a Supercenter. He stated that i t will
add to the community and the opportunity to grow shou ld not be
missed. He related confidence in the City Engineer and the Highway
Engineers who will address the traffic and drainage issues.
Ms. Reed read from a prepared statement containing questions from
the concerned citizens of Jacksonville to the Jacksonville City
Council. She questi oned how the land got into the hands of a
developer from Jonesboro to begin with and what happened to the
proposed air museum park. She asked if anyone in the town or on
the board knows the term "community stability" and if Wal-Mart
really cares about the Jacksonville community . She asked i f what
really counts is the bottom line opposed to the qua lity of life for
the citizens. She stated that it has always been a practice to
"push around the people who can afford it less" namely those on
fixed incomes who are retired and low economic incomes without
8
CITY OF JACKSONVILLE
REGULAR CI TY COUNCIL MEET I NG
FEBRUAR Y 4, 1 999
7 :0 0 P .M. -8 :54 P .M.
means to hire powerful law firms to protect them . She reminded the
Council t h at it is their job to watch over the communi ty and ensure
peace, security and quality of l i fe for a ll . She asked that
Council evaluate the entire picture and "not some far fetched
proposed tax gain for interes t ed parties." In opposition to any
financial tax gain she questioned the "true cost" to the rest. She
asked that the Council to cancel this project and all projects
where it causes a major intrusion and economic impact on the l i ttle
remaining l iving area in this town. She stated that Jacksonville
is known for its fast food, car lots, run down housing areas, junk
yards and flea markets. She stated that the p r oposal is all about
corporate greed. She reiterated aforementioned concerns regarding
small business, economic impact, property taxes, additional
traffic , environ mental impact, heat l oad from pavement, water run-
off, and tree removal. She asked Council to "say no" and reject
all proposals that circumvent the rules and allow a large retail
store into the area. She said there is never anything but
convenience to be gained from these projects .
Mayor Swaim reminded Ms . Reed of a petition she had for
presentation to the Council.
Mr. Bob Stroud said that he is for Jacksonville. He related that
in 1990 the proposed Community Center carried legitimat e concerns,
adding that after construction none of those concerns ever
materialized . He stated that if the concerns of the residents are
addressed ; the deve l opment wi ll work . He s t ated that he is for
Jacksonville, progress and the Supercenter . He related confidence
in the City Council and pointed out that the re is a petition with
three thousand signature s for the Wal-Mart Supercenter . He related
that he can appreciat e the r esidents' c once rns and reiterated that
if the developer works with those residents the "right thing" wi l l
be done.
Mayor Swaim referenced the petition conta i ning three thousand
signatures in support of the Supercenter presented to Council .
Mr. Tom Smith related that he is a small business owner in
Jacksonville and asked to speak on behalf of the o rganization
"Downtown Jacksonville Incorporated" of which he is a member . He
related efforts by the organization for the downtown Jacksonville
area . He said that they are working on a grant for a statue in the
downt own area. He stated that they just missed a grant offered by
the State , addi ng that revenues have been short and addi tional
revenues from Wal-Mart might keep issues such as r aises from having
to be put before the people .
9
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 4, 1999
7:00 P.M. -8:54 P.M.
He stated that he would like to go on record that he is for the
Wal-Mart Supercenter.
Mayor Swaim encouraged those to speak either pro or con for the
Wal-Mart issue at this public hearing.
Mr. Bi lly Bowles requested permission to address the Council again,
saying that there seems t o be a feeling that he and the residents
of the area are aga inst progress and Wal-Mart. He said that this
is not true, adding that they favor Wal-Mart and do shop at the
current Wal-Mart. He then stated that they are opposed to the
relocation of Wal-Mart, adding that if you relocated it to
Stonewall or Foxwood they would be the first customers. He
reiterated that he is opposed to the location not progress. He
stated that most Wal-Mart employees are second job employees,
adding that it would not be a major accomplishment for business and
revenues. He said that most Wal-Mart employees are kids, retired
personnel or people supplementing their salaries. He stated that
he and his neighbors want to go on record as opposing the l ocat i on
proposed. He reiterated suggestions of alternative loca tions.
Mr. Terry Sansing of 1005 Lehman related that research obtained
from the Sma ll Business Development Center at UALR reports that
nationwide 92% of jobs created are by small business and in
Arkansas the number is closer to 97% created by small business. He
then related that small firms hire a larger portion o f part time
employees, people under the age of 25 or over the age of 65 and
more people on public assistance. He stated that these are the
kinds of jobs threatened by the Supercenter. He presented
statistics for high accident intersections in 1998, cit ing North
First and T . P. White and pointing out the short exit ramp on
Vandenberg coming in from Cabot. He said that even with chan ges he
does not believe the area will be equipped to handle the high
volume of traffic. He related that traffic will cut through
Gregory and in front o f the school. He related traffic concerns
for Wal-Mart coupled with the Air Base shows or any holiday. He
related that without the streets closing the Supercenter could
effectively be stopped in that location. He asked that Council not
close Nixon and Thomas, but added that he thought it would b e a
good idea to close Parrish Street. He admonished Council to decide
carefully and stated that since the museum commission has realized
a windfall; the Council should ask that ten-thousand dollars in tax
payer money be returned that wa s given to that commission.
10
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 4, 1999
7 :00 P.M . -8:54 P.M .
Ms. Kathy Wadekamper o f 532 Ricky Raccoon stated that her address
s h ows that she does n ot l i ve near the development, however, she
does not want it anywhere in Jacksonville. She reaffirmed her
earlier statements regarding the quality of life for Jacksonville.
Mr . Bob Green relat ed that as business owner from Jacksonville who
travels all over the State, he has observed that the really vital
towns are those like Benton, Searcy and Conway who have Wa l-Mart
Supercent ers . He stated that the fact Jacksonvi l l e is being
considered for a Supercenter should make everyone feel proud . He
stated that growth need to be looked at for the next ten to fifteen
years, adding that Jacksonvil le wil l be a bet t er place with the
Supercenter. He related that the end a n d net result wi ll be of
benefit for the community.
Ms. Joann e Reeves of 1816 North Bailey Street stated that she and
her husband purchased a lot to bui ld their home and we re assured
that the green area behind the Holiday Inn would remain. He then
related assurances regarding multi-family development as a buffer
zone. She stated that the property was appraised at $125,000.00
and they paid taxes according to that appraisal , adding that when
they took out a loan on the property it was t hen valued at
$85,000.00. She stated that the green area had been sold and a
Western Sizzlin was bui lt which in turn decreased her property
value. She related that Western Sizzl in was required to build a
wall or fencing wh ich never occurred. She said that she and her
husband planted p i ne trees as a buffer zone t hat she said would be
removed by Wa l-Mart . She then expressed concerns regarding t h e
c los ing of Ba i ley. She expressed concerns over changing the
requirement for the multi-family development and questioned
assurances from Wal-Mart that may never occur.
Mayor Swaim related that signatures for the Bailey Street closing
have been rece i ved and a public hearing set.
Alderman Gentry read the following prepar ed stateme nt : "As we a ll
know this issue that we face tonight is a very serious one , that in
several years down the road can affec t the City's economy in a
negative or posit ive manner unless we commit t o carry out a p l an
for economic growth to aggressively recrui t bus ines s and industry
in this City. I n 1995 a marketing plan was put together by the
Department of Economic and Community Development, working with
elected officials, bus ine ss owners, c i v i c groups and private
c itizens . Without going into detai ls it highlights the strengths
and weakne ss i n commercial, residential, industrial and downtown
areas of this City. One goal in this plan was to start a small
business incubator , to encourage City res i dents t o begin businesses
11
f.GOJ33
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 4, 1999
7:00 P .M. -8:54 P.M.
and also help retain existing small businesses. Just last year
that goal was met and we are doing just that thanks to Mr. Rowland
the director of the Departmen t of Economi c a nd Community
Deve l opment and his hardworking staff. We must continue to try and
execu te many aspec t s of thi s p lan and if necessary add to it . If
we continue to do this and work along with the Chamber of Commerce
and other organizat i ons within the Ci ty, Downtown Jacksonville as
well, then we will certainly be on the right path for economic
growth. As elected o fficials it is our main responsibility to look
out for the citizens of the City and f or the future of
Jacksonville. Even though now it looks like Wal-Mart if they build
t heir Supercenter they wi ll profit and generate more revenue for
the City, we must understand that business is business and if many
years d own the road if for some unforeseen reas on things aren't
go ing well for Wal-Mart, they could just pack up and l eave wh i ch
brings emphasi s to the fact that we de f inite l y need to work on
defini ng how and what k i nd of economic growth we want to occur in
t his City. Over the past month I have spent time calling and
mee ting with citizens, many of them are here tonight, about this
matter especially those who will be directly affected by this
Supercenter if it goes through. I cannot say that I fully
understand a ll the concerns t hat the residents have in the area
where the proposed site is because it is not going in my back y ard;
it would be wrong of me to say t hat I can understand their pain,
however , I can c ertainly be sympathet i c to their concerns as we a ll
should be . I t is important to keep the l ine of communication open
a nd work hard to make sure that any concerns that those residents
have are me t. It is more than apparent that we must def ine wh at
kind o f City we want now and in the future. For the most part
c i tizens want economic growth but in a wise manner. We want t o
create jobs that pay livable wages so that families can move here
a nd afford to buy home s and generate more revenue for thi s City .
I feel that this can certainly work , but I o nce again caut i on that
we can not drop the ball. That we must make clear to the developer
t hroughout this process what we expect and what we hope to wo r k out
with the residents".
In response t o a question posed by Alderman Smith, City Engine er
Reel re l ated that he has spoken with the res idents over the last
few months and has promised them that no building or develop
permits would be is sued until certain items were met such as
a dequat e drainage, drainage detention addressed so that it would
not affect anything downstream, three lan es for John Harden Dr ive
with Highway Depart ment intervention and its findings. He relat ed
that there is a good drainage study with the design o f a detention
12
CITY OF JACKSONVILLE
REGULAR CITY COUNCI L MEETING
FEBRUARY 4 , 1999
7 :00 P .M. - 8 :54 P .M.
basin and wetland mitigat i on plans that was presented to and
satisfied the Corp. of Engine ers. He related that the Highway
Department has required that the Supercenter entrance be moved 300
feet south from the original plan which will address taking traffic
away from the on -ramp. The Highway Department has also requested
that the developer install a traffic signal to control ingress and
egress from the shopping center . He related that the primary route
traffic sign al would treat tra f fic coming out of the shopping
center as secondary and be activated by mounted cameras on the
mast arms which would count cars and allow for clearance of the
intersection . He stated that the conditions he f i rst stipulated to
the Planni ng Commission have been met. He related that a third
lane wil l be constructed on John Harden Drive at the developers
expense and drainage problems tha t exist currently on John Harden
will be addressed by taking wa t er away from the Highway and moving
it back to the proposed drainage system and i nto the detention
basin which will have bigger i n l ets to remove water. He stated
that traffic has been addressed so not as to impede northbound
traffic from John Harden Drive to Vandenberg and Taneyville.
Mayor Swaim closed the public hearing at appro ximately 8:30 p.m .
It was noted that stipulations regarding a berm would be addr essed
through the Planning Commission.
Alderman Ray moved, seconded by Alderman Wilson to p l ace the
Ordinance on FIRST READ ING . ROLL CALL: Aldermen: Elliott, Smith ,
Lewis , Gentry , Ray, Wilson, Fletcher, Twit t y and Howard voted AYE.
Alderman Wi l liamson voted NAY (0) . Motion received nine (9)
a f f irmative votes, (1) negative vote. MOTION CARRIED. Whereupon,
City Attorney Bamburg read the Ordinance.
Alderman Ray moved, seconded by Alderman Smith to DISP ENSE with the
reading of the Ordinance in i ts enti r ety . ROLL CALL : Aldermen:
Elliott, Smith, Lewis , Gentry, Ray, Wilson, F l etcher, Wil liamson,
Twi t ty and Howard voted AYE . NAY (0). Motion r e ceived ten , (10)
affirmative votes , (0) negat i ve v o tes . MOTION CARRIED .
Alderman Ray moved , seconded by Alderman Wilson to ACCEPT the
Ordinance on FIRST READING .
Alderman Fletcher offe red that as City Fathers seeds for the future
need to be planted and fear cannot be a l lowed to rob the City of
opportunities; adding that 90% of the time those fears nev er
materialize. He cited problems with the skating r i nk that were
worked out, adding that the business now prospers while offering
some t hing of value to the community . He stated that any problems
13
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 4, 1999
7 :00 P.M. -8:54 P.M .
can be worked out and said he appreciated Mr. Bowles attitude of
want ing to calmly work those problems out. He related that he felt
attitudes from some residents suggested that they be l ieved big
business was the o nly element being given consideration and that he
as a small business owner is concerned for the welfare of the City
as we ll as hims el f. He talked about the responsib il ity for
business' c l osing on Main Stre et and said that Wal -Mart cannot be
blamed without looking at the Malls. He sai d whatever p r oblems
exist can be worked on and solutions agreed upon. He related
concerns regarding jobs for kids after school and those who leave
Jacksonvil le after graduation.
Alderman Gentry echoed t he sentiments regarding attitudes of
res i dents who felt that it was a 11 done deal 11 without consideration
for their concerns. He stated that those sentiments are not
correct and e ncouraged the citizens to be invol ved in t he process.
ROL L CALL: Aldermen : Elliott, Smith , Lewis, Gentry, Ray, Wilson ,
Fletcher , Williamson, Twitty and Howard voted AYE. NAY (0) Motion
received ten (10) affirmative votes, (0) negative votes. MOTION
CARRIED .
Alderman Smith moved, seconded by Alderman Ray to suspend the rul es
and p l ace the Or dinance on SECOND READING . kOLL CALL: Al dermen :
Elliott, Smith, Lewis, Gentry , Ray , Wilson, Fletcher, Williamson,
Twitty and Howard voted AYE. NAY (0). Motion received ten (10)
affirmative votes, {0} negative votes. MOTION CARRIED . Whereupon
City Attorney Bamburg read the Ordinance f or the Second Time.
Alderman Wilson moved , seconded by Alderman Ray that Ordinance be
placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: El l iott,
Smith, L ew i s, Ge n try , Ray, Wilson, F l etcher, Wi ll iamson , Twitty and
Howard voted AYE . NAY (0). Motion received ten (10 ) affirmative
votes, (0) negative votes. MOTION CARRIED. Ordinance read THIRD
AND FINAL TIME by City At t orney Robert Bamburg.
Alderman Ray moved, seconded by Alderman Wilson that Ordinance be
APPROVED AND ADOPTED. ROLL CALL : Aldermen: Elliott , Smith, Lewis,
Gentry, Ray, Wilson, Fletcher, Williamson, Twitty, and Howard voted
AYE. NAY (0). Motion received ten (10) affirmative votes , (0)
negative votes . MOTION CARRIED.
' ORDINANCE APPROVED, ADOPTED AND NUMBERED 1117 THIS THE 4th DAY
FEBRUARY 1999.
14
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 4, 1999
7 :00 P.M. -8:54 P.M.
Mayor Swaim clarified that the Planning Comm i ssion will discussion
issues i n vo l ving the proposed Wal -Mart development at 7 :00 p.m .
F ebr uary 8 , 1999 .
WATER DEPARTMENT:
FIRE DEPARTMENT :
POLICE DEPARTMENT :
STREET DEPARTMENT :
PARKS & RECREATION DEPARTMENT:
PLANNING COMMISSION :
GENERAL : ORDINANCE 1113 (#23-98)
AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE ,
ARKANSAS (GENERAL LOCATION : PROPERTY LYING BETWEEN PARRISH , NIXON,
AND JOHN HARDEN DRIVE OF THE MAIN GATE DEVELOPMENT, JACKSONVILLE,
ARKANSAS); AMENDING ORDINANCE NUMBERS 213 AND 238 AND THE LAND USE
MAP OF THE CITY OF JACKSONVILLE, ARKANSAS ; AND, FOR OTHER PURPOSES .
Alderma n Smith moved, seconded by Al d erman Ray to place the
Ordi nance on FIRST READING . RO LL CALL : Aldermen : El liott, Smith,
Lewis, Gentry, Ray , Wilson, Fletcher , Williamson , Tw i tty and Howard
voted AYE. NAY (0). Mo t ion receive d ten (10) affir.mat i ve votes,
(0) negative vote . MOT I ON CARRIED. Whereupon, City Attorney
Bamburg read the Ordinance.
Alderman Ray moved, seconded by Alderman Sm i th to DISPENSE with t h e
reading of the Ordinance in its entirety. RO LL CALL: Al dermen :
Ell i o t t, Smith , Lewis, Gentry, Ray, Wilson, Fletcher , Will iamson ,
Twitty and Howard voted AYE. NAY (0). Motion rec e ive d ten, (10)
affirmative votes, (0) negat i ve votes . MOTION CARRIED.
Alderman Wilson moved, seconded by Alderman Ray to ACC E PT the
Ordinance on FIRST READING. ROLL CALL : Aldermen : Ell i ott, Smith ,
Lewis , Ge n try , Ray, Wi lson , Fletcher, Wil l iamson , Twitty and Howard
voted AYE . NAY (0). Motion received ten (10) affirmative votes,
(O) negative votes . MOTION CARRIED .
Alderman Smith moved, seconded by Al derman Ray to suspend the rul es
and place the Ordi nance on SECOND READING . ROL L CALL : Aldermen:
Elliott , Smith , Lewis, Gentry , Ray , Wi lson , F l etcher, Wil l iamson ,
Twitty a n d Howard voted AYE. NAY (0). Motion received t e n (10)
affirmative votes, (0) negative votes . MOTION CARRIED. Whereupon
City Attorney Bamburg read the Ordi nance for the Secon d Time .
Alderman Ray moved, seconded by Al d e rman Wilson that Ordinance be
placed on THIRD AND FINAL READING. ROLL CALL:
15
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 4, 1999
7:00 P.M . - 8 :54 P .M.
Alderman Elliott related that he would like to assure the residents
that their concerns have been given serious consideration , adding
that he has received more input from citizens and judged those
comments to be 1 0 to 1 in favor of the development. He said that
he looked at the concerns and what wou l d be best for the City,
adding that it was not arrived at lightly or pre-determined .
Al dermen: Ell i ott , Smith, Lewis, Gentry , Ray, Wilson , Fl e t cher ,
Will i amson , Twitty and Howard voted AYE . NAY (0). Mot i on rece ived
ten (10) affirmative votes, (0) negative votes . MOT I ON CARRIED .
Ordinance read THIRD AND FINAL TIME by Ci ty Attorney Ro b ert
Bamburg.
Alderman Elliott moved , seconded by Alderman Sm i t h that Ordi nan ce
be APPROVED AND ADOPTED . ROLL CAL L : Aldermen: El l iot t , Sm i th,
Lewis, Gentry , Ray , Wilson , Fletcher , Williamson, Twitty , and
Howard vot ed AYE . NAY (0). Motion r eceived ten (10) affir.mative
votes, (0) negative votes . MOT I ON CARRIED .
ORDINANCE APPROVED , ADOPTED AND NUMBERED 111 3 THIS THE 4th DAY
FEBRUAR Y 1999.
c . ORDINANCE 1 1 1 8 (#4-99) FAI R HOUSING was pulled from the agenda .
d. Request to Approve Bid for J anitorial Services
Mr. Mushrush recommended that bid be awarded to R & R J anitorial
Service who is the second to lowest bidder and curr ently has the
contract. He related that they have been contracted for the last
two years and have an excellent recor d and proven responsiveness to
the janitorial needs of the City. He related that the low bid is
$372.00 cheaper but has no current clients and no c lient
re f erences .
Alder.man Wilson moved , seconded by Alderman Ray to accept the b i d
from R & R Jan i torial Services for $12 ,720 .00 . MOTION CARRIED .
APPOINTMENTS:
Al derman Smith moved, seconded by Alderman Ray to approve the
appo i ntment of Mr. Ken Nabors to the Planning Commission vacancy
for a term to expire 01/0 1 /2001. MOTION CARRIED.
Alder man Elliott moved, seconded by Alderman Smi t h to approve the
re-appointment o f Mr. B. J. Boroughs to the Board of Adjustments
for a term to expire 02/05/2201. MO T ION CARR I ED.
16
ANNOUNCEMENTS :
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 4, 1999
7:00 P .M. - 8 :54 P.M.
Mayor Swaim thanked those who participated in the relief effort s o f
the torn ados. He comp l imented the action taken by the Lit t le Rock
Air Force Base and many cit i zens in the community.
Mayor Swaim asked for recommendat ions for 1999 Commi ttee
appointme n ts prior to the next regularly scheduled City Council
Meeting.
Alderman Wils on requested that a letter be forwarded to the Little
Rock Force Base on b ehalf of the Ci ty for their parti c ipation i n
the relief e ff orts.
ADJOURNMENT:
Mayor Swaim, without objection,
approximately 8:54 p.m.
Respectfully,
Treasurer
17
adjourned the meeting at
~ r :.J
(")
0
Q
\._;,
JANITORIAL SERVICES
ITEM,.
NO. QTY. I DESCRIPTION
1. 1 Cit:y Hall
2. 1 Library
3 .I 1 Park & Rec Ct:r (Mar tin )
I
TOTAL PRICE:
TERMS :
RECOMMENDED BIDDER :
rld.~J.
IL~~HNr~c
UNIT
PRICE AMOUNT
650 7800
650 7800
325 3900
I
::~:~:~:}~:}~: 19,500
27. -5 DAY'
J. I L .tl I ~ ./
BAKERS R&R
CLEANING JANITORIAL
UNIT I UNIT
PRICE AMOUNT PRICE AMOUNT
840 10080 320 3840
1260 15120 360 L.320
780 9360 380 ~560
~:~:~:~:~:~:!:~:!:;: ~ 34 560 ~=~=~:~:~{}:~ 12 720
I R&R .JANITOR
,. -
O'ROARK CARTER v OJ'S
I MASONS ENTERPRISES SERVICE
UNIT I I UNIT I
PRICE AMOUNT PRICE AMOUNT
UNIT I I UNIT
PRICE AMOUNT PR ICE AMOUNT
1660 19920 500 6000 490 5880
1860 22320 259 3108 490 5880
1420 17040 240 2880 325 3900
I
I
:~ :~:~:j:~ :~:~:~:~:i: 59 ?8( :~:}~{:;(: 1? 'Hd'l :::~:~:~{:~:) 11 <) f.. f..{\ ~:~:~:r~:~:~<
AL
CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR C ITY COUNCIL MEETING
FEBRUARY 18, 1999
1. OPENING PRAYER :
2. ROLL CALL:
3 . PRESENTATION OF
MINUTES:
4 . APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
(Fire Department)
(Police Department)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. PLANNING COMMISSION :
13. SANITATION DEPARTMENT:
14. GENERAL:
15. APPOINTMENTS :
16. ANNOUNCEMENTS :
ADJOURNMEN T
a .
Regular City Council Meeting
February 4, 1999
Regular City Council Meeting
January 21 , 1999
Regular Monthly Report/January
Fire Chief John Vanderhoof
Regular Monthly Report/January
Police Chief Larry Hibbs
Coach of th e Year Award 1998
(Mayo r Swaim)
5-D
514 ( J:! \ -CJ9)
RESOLUTION ~(#1 -99)
(avail. at meeting)
PETITION
Closing of Ba iley Street
(Mayor Swa im)
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 18, 1999
7:00 P.M. -7:20 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DR.
The City Council o f the City of Jacksonville, Arkansas met in
Regular Session on February 18, 1999 a t the regu lar meeting place
of the Council . Alderman Smith delivered the invocat i on after
which Mayor Swaim led the standing audience in t he "P ledge of
Allegiance" to the flag.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Gentry, Ray, Wilson,
Fletcher, Williamson, Twitty and Howard answered ROLL CALL. Ma yor
Swaim also answered ROLL CALL dec l aring a quorum . PRESENT ten
(10), ABSENT (0).
Others present for the meeting were : City Attorney Robert E.
Bamburg , Human Resource Director Steve Ward, City Engineer Duane
Reel, Finance Director Paul Mushrush, Purchasing Agent C. J. Brown,
Public Works Director Murice Green , Police Chie f Hibbs, F i re Chief
Vanderhoof, Battalion Chief Ron Peek , Parks and Recreation Director
George Biggs, Parks and Recreation Chairman John Fortenbury ,
Planning Commission Chairman Bob Walker, Mr. Tommy Dupree , Mrs .
J u dy Swaim, Mrs. DeDe Hibbs, Mrs. Edit h Smith, Mrs. J oAnn
Williamson, Mrs. Barbara Green, Leader Reporter Rob Cox ,
Jacksonvil le Patriot Editor J o n Parham, and interested citizens.
PRESENTATION OF MINUTES :
Mayor Swaim presented the mi n utes of the Regular City Council
Meeting of February 4 , 1999 for approva l and/or correction a t the
next Regular Ci ty Council Meeting .
APPROVAL AND/OR CORRECTION OF MINUTES :
Alderman Ray moved, seconded by Alderman Gentry that the minutes of
the Regular City Council Meeting of 21 January 1999 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Wilson moved, seconded by Alderman Smith to APPROVE the
monthly Report for January 1999 of the Jacksonville Fire
Department. Said Report reflects a fire loss of $29,260.00.
REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Wilson moved, seconded by Alderman Smith that the Regular
Monthly Report for January of the Jacksonville Police Department be
APPROVED. Said report reflects; Report Sales $243. 00 making TOTAL
COLLECTIONS : Not Listed . ASSESSED: Not Listed.
1
CI TY OF JACKSONVILLE
REGULAR CITY COUNCIL ME ETING
FEBRUARY 18 , 1999
7 :00 P .M. -7 :20 P .M.
Chief Vanderhoof complimented school chi l dren from the Jacksonville
Jr . High who hosted a style show and raised $500 .00 for the South
Bend relief fund. He recognized Jacksonville Jr. High School
t eacher Mrs . JoAnn Williamson.
Mayor Swa i m related that the Jacksonville community has respo nded
well to the needs of South Bend , McRae and Beebe area and commended
those efforts. He r elated that the City offered assistance with
permi t s f or the South Bend area.
ROLL CALL : A1der.men : Elliott , Smith , Lewis, Gentry , Ray , Wi l son,
Fletcher , Wi lliamson, Tw i tty and Howard voted AYE . NAY 0 . MOTION
CARRIED.
WATER DEPARTMENT :
WASTEWATER DEPARTMENT :
FIRE DEPARTMENT :
POLICE DEPARTMENT :
STREET DEPARTMENT :
PARKS & RECREATION DEPARTMENT : Coach of the Year Awards 199 8
Parks and Recreation Chairman John Fortenbury and Direc t or George
Biggs present ed the following Coach of the Year Awards for 1998 .
JACKSONV I LLE YOUTH SOFTBALL:
Al Gall
Mike Dietz
Randy Rainbolt as winner of Softball Coach of the Year 1 99 8
JACKSONVILLE YOUTH BASEBALL:
Joe Mitch el l
Ri ck Ussery
Dani el l a Rose as winner o f Baseball Coach o f the Year 1998
JACKSONVI LL E YOUT H SOCC ER:
Chrissy Woodson
Jeff Shelton
Gl enn Coon ts as winner of Soccer Coach of the Year 1998
Mayor Swaim congratul ated the nominees and winners and related that
it is a pride for the community and commended the efforts of those
commissioners and their volunteer e ff orts . He then related that
the Baseball Association along with volunteers is hard at work
preparing for the upcoming Reg i onal Tournament to be hos t ed by the
City of Jacksonville . He related the pos i tive e f fects of the
guidance our youth receive f rom their coaches .
2
PLANNING COMMISSION :
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 18, 1999
7 :00 P.M. - 7 :20 P .M.
SANITATION DEPARTMENT : ~
51'4 s
GENERAL : a . RESOLUTION ~ (#1 -99)
A RESOLUTION SETTING A PUBLIC HEARING TO ADDRESS THE ISSUE OF
VACATING AND CLOSING A PORTION OF BAILEY BOULEVARD , JACKSONVILLE ,
ARKANSAS (GENERAL LOCATION : BAILEY BOULEVARD NORTH OF PARRISH
STREET); AND, FOR OTHER PURPOSES .
Alderman Ray moved, seconded by Alderman Smith to read Resolution
~Y.( (#1-99). MOTION CARRIED.
!:>•'+
At which time City Attorney Bamburg read Reso lution 5 1 3 (#1 -99) i n
i ts entire ty .
Alderman Wilson moved, seconded by Alderman Ray to approve
Resolution -~1~ (#1-99). MOTION CARRIED .
5 ' ~ b 1.5 5)..1)
b . RESOLUTION s.a:-4' (#2-9 9 )
A RESOLUTION EXPRESSING CONCERN AND OBJECTION TO THE PROPOSED
CONSENT DECREE TO BE ENTERED IN THE MATTER OF UNITED STATES VERSES
HERCULES LRC -99022; AND, FOR OTHER PURPOSES.
Mayor Swaim related tha t Jacksonvi l le has worked very closely with
Hercules in the Vertac plant site c l ean up which facilitated c l ean
up efforts for Dupree Park and the l ake. He then re lated t hat
Hercu l es has been o r der ed to made additional settlements to the
State and Federal Government, addi ng that a signif i cant fund amount
is b ein g pro posed for use i n the Bal d Knob Wes t Point area for re -
forresting and reclaimi ng of wetlands. He said that whi l e t hi s is
a worthwhile project that the wi ldlife service is working on; h e
would l ike to see J acksonvi ll e take t he opport unity during the
public comment period to ask the judge t o consider other
situ at i ons. He related the desire to ask that funds be spent in
the community wh ere t h e damage occurred , mentioning the Bayou Meto
Bas i n are a. He s t a ted t hat over the years Ve r tac and the issues
that came from it caused considerable harm t o the J acksonv i ll e
commu nity. He sai d he i s pleased tha t Jackso n vi l le has re c o ver e d
but there a r e still areas i n and adjo ining t he community where
f unds could be used as opposed to moving funds as fa r away as Bald
Knob . He s t ated that a Resolut ion coul d be presented to the agency
or judge hear ing the case for r econs i deration i n using funds in the
Jacksonville c ommunity . He suggested Reed's Bridge Battle site
that is part of the Bayou Meto Basin , p u rch a sing land along the
basin and re -forrest ing with hardwoods , a nd other land for re-
f orresting j u st outside town.
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
FEBRUARY 18, 1999
7:00 P.M. -7:20 P.M .
Alderman Wilson reiterat ed that it is imperat i ve that Hercul es
settlement funds be used in the area where the damage occurred. He
stated that while the Bald Knob Wi ldlife Management area may need
what they propose it has nothing to do with damage from the
Hercules plant . He then related that there are many project areas
where the Departments of Agriculture or Fish and Wildlife Service
could utilize those funds in the Bayou II Bayou Meto Watershed area
to mitigate problems Vertac created.
Alderman Elliott moved, seconded by Alderman Smith to suspend the
rules and place Resolution .5-i"4 (#2-99) on the agenda. MOTION
CARRIED . 515
Alderman Wilson moved,
Resolution ~4 (#2-99).
~15
seconded by Alderman Williamson to read
MOTION CARRIED.
At which time City Attorney Bamburg read Res o lution 5 1 3 (#1-99 ) in
its entirety.
Alderman Smith moved,
Resolution 514 (#2-99).
APPOINTMENTS :
ANNOUNCEMENTS :
ADJOURNMENT:
seconded by Alderman
MOTION CARRIED.
Wilson to approve
Mayor Swaim, without objection,
approximately 7 :20 p .m.
adjourned the meeting at
espectfully,
4
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meet ing
MARCH 4, 1999 7:00 P.M.
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
Animal Contro l:
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11 . PARKS & REC DEPT:
12 . PLANNING COMMISSION :
13 . GENERAL:
Regular City Council Meeting
February 18 , 1999
Regular City Council Meeting
February 4, 1999
Regular Monthly Report/Febr uary
Publ ic Works Director M. Green
Request to Accept Bid : Ambulance
Request to Accept Bid: Video
Monitoring System
Public Hearing 7:00 p.m.
14 . APPOINTMENTS:
15. ANNOUNCEMENTS :
ADJOURNMENT
a. ORO. 1118 (#4-99)
Closi ng a portion of Bailey
Boulevard
b. RESOLUTION: 516 (#3-99) Master
Sidewalk Plan
c. Request to Accept Bid: Personnel
Consulting Firm
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 4, 1999
7 :00 P .M. -7 :50 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville , Arkan sas me t in
Reg u l ar Session on March 4 , 1999 a t the regular meeting place of
the Cou nci l . Alderman Lewis d elive red the invocation af t er wh i ch
May or Swa i m led t h e s tandi n g a udien ce in t h e 11 P ledge of All egi ance 11
to t h e f l ag.
ROLL CALL : Aldermen : Elliott, Smith, Lewis, Gentry, Ray ,
Williamson, Twitty and Howard answered ROLL CALL. Mayor Swa i m a l so
answered RO LL CALL declari ng a quorum. Al d e rman F letcher arrived a t
app r oxi ma t ely 7 :04p.m. PRESENT nine (9), ABSENT (1).
Oth ers p r esent for the mee ting we r e: Ci ty Attorney Robert E .
Bamburg , Human Resource Director Steve Ward , Administration and
Pub lic Works Di rector Mur i ce Green, Ci ty Engineer Duane Reel ,
Fin a n ce Director Paul Mu shrus h , Purchasing Agent C.J . Brown, OEC D
Di rector F rank Row l and, Po l ice Chief Hi bb s , F ire Ch ie f Vanderhoof ,
Parks and Recreation Director George Biggs , Mr . Ben R i ce , Mrs . DeDe
Hibbs , Mrs . Edit h Smith, Mr . Terr y Sansing , Leader Reporter Ri ck
Kr o n, J acks onvi lle Patriot Edi tor J on Pa rham, and inter e s ted
-citizens .
-
PRESENTATION OF MINUTES :
Mayor Swaim presented the minutes of the Regul ar City Council
Me e ting o f February 18 , 1999 for approval and/or correction at the
next Regular City Counc i l Meet i ng.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Ray moved, seconded by Alderman Lewis that the minutes of
the Regular City Council Meeting of 4 February 1999 be APPROVED .
MOTION CARRIED.
PUBLIC HEARING :
ORDINANCE 1118 (#4-99)
AN ORDINAN CE VACATING AND CLOS I NG A POR TI ON OF BAILEY BOULEVARD ,
JAC KSONV ILLE, ARKANSAS (GENERAL LOCATION: BAI LEY BOULEVARD NORTH OF
PARRISH STREET); AND , FOR OT HER PURPOSES.
Ma y or Swaim opened t h e publi c hearing at approximate l y 7:02 p .m.
Mr. Ben R i ce representative f o r Bel z-Burrow rela t ed that they along
with all adjacent property own ers have signed the petit ion to close
a portion of Ba iley Bo u levard . He related that Mr . Elrod from
Belz -Burrow is available for questions . He sai d that the street
closing will p revent any intrusion into the neighborhood and be
beneficial for the ne i ghborhood as well as the City .
1
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 4, 1999
7:00 P.M. -7:50 P.M.
Ms. Elizabeth Lamb of 505 Hapsburg stated that she is not opposed
to the street closing but has concern with the division of the
c losed street. She explained problems with driveway access and
questioned the new property l ines. She said that the proposed
fence line abutted the paved driveway constructed after the home
was purchased.
City Engineer Reel related that the fence will be moved and Belz-
Burrow is preparing an easement t o guarantee that the driveway wi ll
remain as it is now . He related that the drive goes past the
center line of what would be Bailey Boulevard.
Discussion ensued as to the division and location of the proposed
street if it were developed.
Mr. Rice related that a survey revealed that the driveway is over
the center division line , adding that Belz-Burrow has granted an
easement for the portion exceeding thirty (30) feet.
Mr. Gale Campbell of 504 Hapsburg stated that assurances from Belz-
Burrow were that 18 -wheelers would not be driving behind the
proposed Wal-Mart building, adding that noise has been the major
concern. He related that he has learned that 1 8 -wheelers will be
driving behind the proposed development and as a result he wishes
to withdraw his concurrence regarding the closing of Bailey
Boulevard. He stated concerns for quality of life ln the
neighborhood. He related that the property was rezoned twice to
accomm odate Wal -Mart, adding that it was not done in an appropriate
manner because the signs were too small and the neighborhood did
not have an opportunity t o speak.
He stated that he and his wife have signed the petition but is now
withdrawing that support because of the promise by Wal-Mart
regarding 18-wheelers.
He said that he cannot control the closing of the street and stated
that the City Council has "gone along with Wal-Mart so far.11 He
re l ated that property values will be lost and he is planning to
sell his house. He related that another neighbor has coll ected
data from the internet regarding how Wal-Mart deals with other
citizens across the country. He cited Gilbert, Arizona which he
said could be substituted for Jacksonville, Arkansas, saying that
the City Council there was sworn to secrecy at the t hreat of Wal -
Mart pulling out. He stated that as an alderman he could not be
sworn to secrecy and reminded the members of Council that they were
elected to the City Council to represent the peop le . He stated
2
-
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 4, 1999
7:00 P.M. -7:50 P.M.
that this type of dealing has happened nation wide and is Wal -
Mart's MO. He related that Mr. Zolper has disclosed that the City
did not know the developer was Wal-Mart for a period of time
because Wal-Mart insisted it be that way. He then stated that he
feels the Council knew what was happening.
He then stated that when he purchased his home two years ago he saw
signs regarding the property but was not concerned and did not know
what was going on. He stated that if the signs had been bigger and
posted differently maybe the residents would have expressed an
interest then and fought it. He said Mr. Zolper did not want
anyone to know until after the rezoning was done .
He admonished members of the Council saying that elected officials
should not cover for companies but notify the people, adding that
11 we feel like it was hidden from us .11 He said that Mr. Zolper had
told them that Wal-Mart did not want the general public to know .
He stated that the property owners are at a loss regarding property
values. He stated that two years ago he purchased his home for
$81,000.00.
He said that if the development occurred the way it has across the
nation there were letters from Mayors and City Counci l members
advising 11 please do not let this happen to you 11 available and if
the neighborhood could get that information so could Council. He
stated that it has been reported that Wal-Mart misrepresents the
numbers regarding proposed developments. He spoke of the loss of
business for small business owners and concluded by saying that his
desire is to withdraw his support of Wal-Mart regarding the signed
petition.
Alderman Howard stated that he was not aware of the development
ahead of time and said that he can understand the philosophy
because of asking price regarding the land purchase.
Mayor Swa im closed the public hearing at approximate l y 7:20p.m.
Alderman Twitty stated that she had not been sworn to secrecy and
would not be a party to that. She related that she has lived in the
neighborhood since 1975 and would not be sworn to secrecy regarding
her own neighborhood. She stated that she resents his statement
regarding secrecy.
Alderman Williamson stated that he was unaware until it was
published in the paper.
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 4 , 1999
7 :00 P .M. -7 :50 P .M.
Alderman Fletcher said he is unaware of any secrecy deal and stated
that nation wide there are efforts to keep Wal-Mart out where
stores are not already established. He stated that peopl e should
know better , after his twenty (2 0) years on Council , t han to
bel i eve he wou l d be a part of any secrecy.
Al derman Ge n try stated that he has worked with residents and
informed them when issues came up as he became aware.
Al d e rma n L ewis said that earl i er statements have hurt ; adding that
this is h i s seventeenth (17) year on the Council and he has never
swor n to secrecy on anything ever done in the City and will never
be sworn t o secrecy by anyone to do anyth ing for a cover.
Alderman Smith said he has been a Coun cil member f or nineteen (1 9)
years and did not know prior that the development was Wal-Mart. He
stat ed that there were specul ations but not h imse l f or any Council
member knew it was go i ng to be Wal-Mart. He specu l ated that Wa l -
Mart is probably pul l ing in the Central Arkansas area and not just
Jacksonville and that the l and was already zoned for commercial
deve l opment without Council's choice .
Alderman Ell i ott stated that Mr. Campbell has bad information that
is simply not true.
Mayor Swaim addressed earlier stat ements saying that posted signs
by the City are the standard s i ze used by cit ies nation wide and
are used in all postings by the City. He related that the
developer took options on the land and attempted to attract
developments . He related that it was public knowl edge and was
never a secret that the developer was trying to deve l op the land .
He said that as far as he was aware it was not strictly being
developed for Wal-Mart initially . He said that the contractor not
Wal -Mart has dealt with the City regarding the property and
possible l ocation of industry . He related efforts by the developer
.to locate a Lowes Lumber Company for the property. He expressed
assurances that secrecy j ust d i d not exist . He related that
industry does not always want their competition to know when there
is a proposed development; he related this was not the case. He
related that a survey showed a large number of shoppers come from
within a fifty-mile radi us of the City that will not change.
Mr . Rice suggested that in view of the petition exclusion request
by Mr. Campbell t h e ordinance be amended to exc l ude property lying
east of Lot 47 Hera l dry Manor Subdivi sion Phase I V.
4
C:1n' ... Sl .. ,., •• .,~1 \..,"f
..
CITY OF JACK SONVILLE
REGULAR CITY COUNCI L MEETI NG
MARCH 4 , 1999
7 :00 P.M. - 7 :50 P .M.
City Attorney Bamburg related that a petition to close a street or
right-of-way must include all property owner's signature, however
the Council has the authority to close streets or rights-of-way
that have not been in use or for the public good without consent of
property owners. He related that if closure excluding Mr.
Campbell's property does not interfere with maintaining easements
and rights -of -way the ordinance could be modified as such. He
offered that it coul d be closed as the ordinance presents by
stating that it is not happening as a result of the pet i tion of
prope r ty owners but as a result of the Council det ermi ning that a
public good would be met.
Alderman Elliott suggested that one option mi ght be to close hal f
the street to the cen ter l ine adjacent to Mr. Campbells' property .
It was noted that the property would remain that of the City.
In response to a question posed by Alderman Smith, City Engineer
Reel related that i f modif i ed the public right -of -way woul d exte nd
from Hapsburg to Bailey Street going north the depth of Mr .
Campbell 's lot . He stated that h e did not feel there to be a gain
for the City to maintain a right-of -way there. He stated that
easements for the utilities will be maintained regardless .
In response to a question from Al derman Fletcher regard i ng
acceptance for c l osure , Mr. Campbell related that if the City
Counci l chooses to close the street he would accept the additional
thirty (30) feet of property from the closure.
Alderman Ray moved, seconded by Al derman Avis to place the
Ordinance on F I RST READING . ROLL CALL: Aldermen: Elliott , Smith,
Lewis, Gentry, Ray , Fle t cher, Wi l l iamson, Twitty and Howard voted
AYE. Mo t ion received nine (9) affirmativ e votes, {0 ) n egat i v e
vote. MOTION CARRIED . Whereupon , City Attorney Bamburg read the
Ordinan ce.
Alderman Ray moved, seconded by Alderman Lewis to DISPENSE with t h e
reading of the Ordinance in its entirety. ROLL CALL : Al dermen:
El l iott, Smith , Lewis, Gentry , Ray, Fletcher, Williamson, Twitty
and Howard voted AYE. NAY (0). Mot i on receiv ed nine, (9 )
affirmat i ve votes , (O) negat i ve votes . MOTION CARRIED .
Alderman Lewis moved, seconded by Alderman Ray to ACCEPT the
Ordinance on FIRST READING . ROLL CALL : Aldermen : Elliott, Sm ith/
Lewis/ Gentry 1 Ray 1 Fletcher/ Williamson / Twitty and Howard voted
AY E. NAY (0). Motion received nine (10) affirmativ e votes, (0)
negative votes. MOTION CARRIED .
5
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 4, 1999
7:00 P.M. -7:50 P.M.
Alderman Ellio tt moved, seconded by Alderman Smith to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Elliott, Smith, Lewis, Gentry, Ray, Fletcher,
Williamson, Twi tty and Howard voted AYE. NAY (0). Motion received
nine (9) affirmative votes, (0) negative votes. MOTION CARRIED.
Whereupon City Attorney Bamburg read the Ordinance f o r the Second
Time.
Alderman Smith moved, seconded by Alderman Elliot t that Ordinance
be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen:
Elliott, Smith, Lewis, Gentry, Ray , Fletcher, Williamson, Tw i tty
and Howard voted AYE. NAY (0). Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED . Ordinance
read THIRD AND FINAL TIME by City Attorney Ro bert Bamburg.
Alderman Ray moved, seconded by Alderman Gentry that Ordinance be
APPROVED AND ADOPTED. ROLL CALL: Aldermen : Elliott, Smith, Lewis,
Gentry, Ray, Fletcher, Williamson, Twitty, and Howard voted AYE.
NAY (0) . Motion received nine (9) affirmative votes, (0) negative
votes. MOTION CARRIED.
ORDINANCE APPROVED, ADOPTED AND NUMBERED 1118 THIS THE 4th DAY
MARCH 1999 .
CONSENT AGENDA:
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Elliott moved, seconded by Alderman Ray to APPROVE the
monthly Animal Control Report for February 1999.
Report reflects the following :
REVENUES . • • . • • . • • . • • . • • • . • • . • . . • . . • • . . . . • $
CONTRIBUTIONS ............•..•.•........... $
ADOPTIONS/FINES .....••..•...•••....•..•... $
TOTAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
702.00
.00
702.00
702.00
ROLL CALL : Aldermen: Elliott, Smith, Lewis, Gentry, Ray,
Fletcher, Williamson, Twitty, and Howard voted AYE. NAY (0).
Motion received nine (9) affirmative votes, (0) negative votes.
MOTION CARRIED.
WATER DEPARTMENT :
FIRE DEPARTMENT: Request to Accept Ambulance Bid
Mayor Swaim referred to justification made b y the Fire Depa rtment
rega rding acceptance of the next to the lowest bid from Emergency
Service Supply Co nsul tants in the amount of $73,400 .00 which is a
6
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 4, 1999
7:00 P.M . -7:50 P.M .
differ ence of $857.00 between the two bids. He related that funds
wi ll come from Bu dgeted funds. It was noted the lowest bid did not
entire ly met specifications.
Alderman Elliott moved , seconded by Smith to accept the bid from
Emergency Service Supply Consultants in the amount of $73 ,400.00
and reject the low bid from Wheeler Coach at $72,543 .00 not meeting
specifications. MOTION CARRIED.
POLICE DEPARTMENT: Request to Accept Video Monitoring System Bid
Mayor Swaim related that the Pol ice Department received a matching
grant to purchase the equipment.
Chief Hibbs re lated that the l ow bidder Eagle Eye meets with a ll
the r equirements and has local installation and service opposed to
the alternative bids.
Alderman Smith moved, seconded by Alderman Williamson to accept the
low bid from Eagle Eye in the amount of $43,945.00 for patrol car
monitoring systems . MOTION CARRIED.
Mayor Swaim noted that funds wil l be from a grant with matching
funds from the Ci t y.
STREET DEPARTMENT:
PARKS & RECREATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL : RESOLUTION 516 (#3 -99)
A RESOLUTION PROVID ING FOR DEVELOPMEN T
PEDESTRIAN THOROUGHFARE SYSTEM FOR THE CITY
FOR OTHE R PURPOSES.
OF A COMPREHENSIVE
OF JACKSONVILLE; AND,
Mayor Swaim related that to be eligible for grant application the
City must adopt a master sidewalk plan. He then cited ye ars of
efforts by the City to connect sidewa l ks.
Alderman Smith moved, seconded by Alderman Lewis to read Reso l ution
516. MOTION CARRIED.
Alderman Elliott moved, seconded by Alderman Smith to approve
Resolution 516. MOTION CARRIED .
c. Request to Accept Personnel Consulting Firm Bid
Mayor Swa i m re lated that bids have been received as directed by
Council in earl ier discussions. He related t hat it is a very
extensive bid that has been worked out by the Personnel Director,
Purchasing Agent and Finance Director and the recommendation is
7
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 4, 1999
7 :00 P.M. -7:50 P.M.
Public Sector, second lowest bidder, i n the amount of $51,500.00.
He related that the lowest bid o f $51 ,240.00 did not inc lud ed items
that would have to be added. I t was noted that with inclusion of
those items, Public Sec t or becomes the low bidder that met with all
specif ications.
Alderman Smith rel ated that he feels that it is owed to the
employees of t he City to make sure that we are at parity with
cities our si ze .
Alderman Smith moved, seconded by Alderman Lewis to accept the bid
from Public Sector in the amount of $51,500 .00 as the personnel
consulting fir.m to conduct a personnel study for Jacksonville and
rejecting the bid from Coulter Consulting which did not meet all
requirements. MOTION CARRIED.
Mayor Swaim related that $40,000.00 has been appropr iated a nd the
balance will come from fund balance. He related that the s tart ing
date will be in seven to fourte en days and will take approximately
three to four months in its enti rety. He related that he is not
involved because he feels t his to be a p ersonnel matter. He
related that a personnel commi ttee wil l be appointed from t h e
Council to work with the firm.
APPOINTMENTS :
ANNOUNCEMENTS: CAFERS Award
Mayor Swaim presente d Finance Director Paul Mushrush with the
CAF ERS Award in honor of the City of Jacksonville receivi ng the
award . He re l ated that Jacksonville is one o f only eight c i ties or
State agencies in t h e State of Arkansas to achieve the award
of fere d to cities of outs tanding financial reporting .
Mr. Mushrush said that the Ci ty reached a l evel of fi nanc ia l
report ing that has received national recognition and in order to
h ave the resources and energy it requires to achieve these
standards h e acknowl edg ed the encouragement and support of an
excellent Chief Executive Officer a n d a Counci l committed to
excellence in City business. He stated that he would l i ke to share
the glory that come s with the award and assure Council that each
year the City will strive to reach that same level.
He then r elated that he has been elected p res ident of the State
Government Finance Officers Association and will present the CAF ER S
Award to o ther cities who have accomplished the same excellent
standards of financia l reporting .
8
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BID NUMBER: JAX99004
Video Monitoring Sy s tem
DEPT.:Police
Ega le
Eye
UNIT
CITY OF JACKSONVILLE
BID TABULATION SHEET
OATE:2 / 26/99
Kust om
Signals
UNIT
TIME: l0:30
Ska ggs
UNIT
TABULATED BY' ::9-f)oPe<m oy, ~
UNIT UNIT UNIT UNIT 1TEII1
PRICE IAMOUNTI PRICE IAMOUNTI PRICE IAMOUNT I PRICE IAMOUNTI PRICE I AMOUNT I PRICE IAMOUNTI PRICE !AMOUNT DESCRIPTION NO.I CTY.
1. Video Monitoring System ~.995 ~3,94SIS.ll9IS6.309I 4.68dS1.480
including ins tallation
& training
DoesJnot in~lude
ins allatibn
rorAL PRICE:~=r~::rril 43. 94 ~rrrttJ s 6. 309 ft:rr~~tl sl.4sM:=:::::}::::=:
TERMS:
RECOMMENDED BIDDER: I Egale eve
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BID NUMBER:
ITEM
No.I cTY.
1.
JAX99003 DEPT.: Fire
CITY OF JA ... "v ...... .le
BID TABUL.ATION SHEET
OATE:2/16 /99 TIME:l0:30
Emergency 'Wh eeled
Co n sultants Coach
TABUlA lED BY' .6U)''""""D BY' ~
DESCRIPTION
UNIT I I UNIT I I UNIT I I UNIT I I UNIT I I UNIT I I UNIT
PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRIC E AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE !AMOUNT
Ambulance 73,40( 172 '543
TOTAL PRICE :t:{I::::::~M3,400 [:tttJ 72,541:::~:}::::::::: :: ~~~~~=~= ~~ ~=~=~~~=~=· ~{:::=::::::::::: ::It~=~r~=· -TERMS:
RECOMMENDED BIDOER :IEmea:encv Cohsultants
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~ BID NUMBER : Jax99002
Compe nsation Study
ITEM
No.I aTY.
1.
DESCRIPTION
Personnel Classification
Co mp e n sation Study
DEPT.: H .R.
P~bl~c ec or
UNIT
PRICE AMOUNT
151,500
CITY OF JACKSONVILlE ~# BID TABULATION SHEET 6P-f) OPa£0 BY:
DATE: 2/16/99 TIME: 10:45 TABULATED BY:
Hay oulter Delou t e &
Grou
UNIT I UNIT I I UNIT
AMOUNT PRICE AMOUNT PRICE I AMOUNT
80 ,00 0 5 1,240 68 ,60(
TOTAL PRICE: b{:~:}~:::::l 51 , 5o oh~:~;~;~;~;:;:;~:~ho, 000 b:~;~{;:;:::;:j 5 1 , 24d::{;~;~:}}:;~8 . 600 b:{{{;:;'
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:::::::::::::::::::: h~:=:~:::::t:
TERMS:
RECOMMENDED BIDDER :I Public Sector
r
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 4, 1999
7:00 P.M. -7:50 P .M.
Mayor Swaim re lated that the City o f Jacks onville is in the company
of the City o f Little Rock, the Arkansas Public Empl oyee s
Retirement System, City of Fayet tville, Fort Smith, Hot Springs
Pine Bluff , Texarkana a nd the State of Arkansas who are the other
entit i es t o r ece ive this award . He t h en noted that Jac k sonville is
the smallest city in the State to rece ive this award.
ADJOURNMENT:
Mayor Swaim, without objection ,
approximately 7:50 p .m .
Respectful l y,
9
adjourned the meeting at
CITY OF JACKSONVILLE , ARKANSAS
AGENDA
REGULAR C ITY COUNCIL MEETING
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5 . CONSENT AGENDA:
(F ire Department)
(Police Department)
6. WATER DEPART MENT:
MARCH 18, 1999
Regular City Council Meeting
March 4 , 1999
Regular City Council Meeting
February 18 , 1999
Regular Month ly Report/February
Fire Chief John Vanderhoof
Regular Month ly Report/February
Pol ice Ch ief Larry Hibbs
7 . WASTEWATER DE?ARTMENT:
8 . FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REG DEPT:
12. PLANNING COMMISSION:
13. SANITATION DEPARTMENT:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMEN T
Final Plat: Lot 1 Jacksonville
Shopp ing Cente r
RESOLUTION: 517 (#4-99)
Trails Proj ect in Dupree Park
Jacksonville Housing Authority
Johnny Moory 03-17-2004
.-
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 18, 1999
7:00 P.M. -7 :20 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DR.
The City Council of t he City of Jacksonville, Arkansas met in
Regular Session on March 18, 1999 at the regular meeting place of
the Council. Mayor Swaim delivered t he invocation after which he
led the standing audi ence in the "P l edge of Allegiance" to the
flag.
ROLL CALL: Aldermen : Elliott, Smith, Lewis , Gentry, Ray, Wilson,
Williamson , Twitty and Howard answered ROLL CALL. Mayor Swaim a l so
answered ROLL CALL declaring a quorum. PRESENT nine (9), ABSENT
(1). Alderman Fletcher arrived at approximately 7:19p.m.
Others present for the meeting were: City Attorney Robert E .
Bamburg, Human Resource Director Steve Ward, City Engineer Duane
Reel, Finance Director Paul Mushrush, Purchasing Agent C. J. Brown ,
Pub lic Works Director Murice Green , Police Chie f Hibbs, Fire Chief
Van derhoof, OECD Director Frank Row l and , OECD Admin. Assistant
Gerri Prince, Parks and Recreation Director George Biggs, Parks and
Recreation Commissioner Bob Stroud, Justice of the Peace Dennis
Sobba, Mrs. Judy Swaim, Mrs . DeDe Hibbs, Mrs. Edith Smith, Leader
Reporter Rick Kron, Jacksonvi lle Patriot Editor Jon Parham, and
interested citi zens.
PRESENTATION OF MINUTES :
Mayor Swaim presented the minutes of the Regular City Council
Meeting of March 4 , 1999 for approval and/or correct ion at the next
Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Ray that the minutes of
the Regular City Council Meet i ng of 18 February 1999 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA :
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Wilson moved, seconded by Alderman Ray to APPROVE the
monthly Report for February 1999 of the Jacksonville Fire
Department. Said Report reflects a fire loss of $23,200.00.
REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Wilson moved, seconded by Alderman Ray that the Regular
Monthly Report for February of the Jacksonville Police Department
be APPROVED. Said report reflects; Report Sales $222.00 making
TOTAL COLLECTIONS : Not Listed . ASSESSED: Not Listed.
1
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 18, 1999
7:00 P.M . -7:20 P.M.
Chief Vanderhoof related that after a long wait the caution lights
at station #1 on Redmond Road are operational, station #4 at Hwy
161 are in a twelve-day flashing process after which they will be
activated and station #3 wi ll begin work next week. He commended
the project saying that it is worthwhile and will provide caution
alerts for pedestrians, vehicles and F i re trucks. He cited the
safety issues inv olved and stated that "we may never know how many
lives it wi ll save."
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Gentry, Ray, Wilson,
Williamson, Twitty and Howard voted AYE. NAY 0. MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & RECREATION DEPARTMENT:
PLANNING COMMISSION: FINAL PLAT: Lot 1 Jacksonville Shopping
Center.
Alderman Smith moved, seconded by Alderman Wilson to approve the
Final Plat of Lot 1 Jacksonville Shopping Center as presented.
MOTION CARRIED.
Mayor Swaim related that a Church's Ch i cken is proposed for the
location.
SANITATION DEPARTMENT :
GENERAL: a. RESOLUTION 517 (#4-99)
A RESOLUTION PROVIDING FOR DEVELOPMENT OF A COMPREHENSIVE
RECREATIONAL TRAILS SYSTEM FOR DUPREE PARK IN THE CITY OF
JACKSONVILLE; AND, FOR OTHER PURPOSES.
Alderman Elliott moved, seconded by Alderman Wilson to read
Resolution 517 (#4-99). MOTION CARRIED.
At which time City Attorney Bamburg read Resolution 517 (#4-99) in
its entirety .
Alderman Wilson moved,
Resolution 517 (#4-99).
seconded by Alderman Lewis to ~pprove
MOTION CARRIED.
2
f :OOJ€3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MARCH 18, 1999
7 :00 P.M. -7:20 P .M.
Mayor Swaim re l ated that the funding wil l come next year, addi ng
t hat the City wi l l be placed on the TIP list and there will be
separate funding t hrough the T-21 providi ng funding in the corning
year. He re lated that Muri ce Green has a sketch of the propo sed
improvements.
APPOINTMENTS : Jacksonvi lle Hous ing Authority Re-appo intment
Alderman Smith moved, seconded by Alderman Wilson to approve the
Jacksonville Housing Authority re-appointment of Mr . Johnny Moory
for a term to expire 03/17/2004. MOTION CARRIED.
ANNOUNCEMENTS:
Mayor Swaim briefed Cou nc il regard i ng the current leg isl ative
session citing bills such as the one asking cities who pass a sales
tax for a 1/2 split with the County. He related a proposed bill
that c ities with or without a uni on have to go to arbitration
regarding a ll employee disagreements. He stated that Steve Ward is
working on a bill regarding release of informat ion on e mp l oyees .
He stated that the bil l will release cities from harm if add itional
information is given after an employee has left employment. He
related that an amendment to the Highway bill will be going to the
house which will provide $5.00 to $5.50 per capita or $150,000.00
for the City of Jacksonville i n the first year with a slight
increase for t he second and third year .
He related t hat Alderman Elliot t and Lewis have been working on an
advisory committee to help regulate the cost of jail expenses . He
related the cons t ant e ff orts regarding l egis l at i ve p r ocess. He
related that a constitutional amendment is pro p osed that wi ll give
cities the ab i lity to perform tax increment financing offering
incentives to businesses.
ADJOURNMENT :
Mayor Swaim, without objection,
approximately 7:20 p.m.
Respectfully,
3
adjourned the meeting at
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES :
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
6. WATER DEPARTMENT:
APRIL 1, 1999 7:00 P.M .
Regular City C ouncil Meeting
March 18, 1999
Regular City Counc il Meeting
March 4, 1999
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10 . STREET DEPARTMENT:
11. PARKS & REC DEPT:
12 . PLANNING COMMISSION:
13 . GENERAL:
14. APPOINTMENTS:
15. ANNOUNCEMENTS :
ADJOURNMENT
INTRODUCTION: New Fitness
Director
a. UPDATE: Prese ntat ion by
Arena Board
b. DISCUSSION: AICUZ Draft
Ordinance
c. UPDATE : Year 2000 Compliance
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 1, 1999
7 :00 P .M. -8:04 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
Th e Ci ty Co u nc i l of the Ci ty of J ackson v ille , Arkansas me t in
Regu lar Session on Apri l 1 , 1999 a t the regul ar meet i ng place of
t h e Counci l . Alderman Howa r d de liv e red the invocation a f ter which
Mayor Swaim led the standi ng audi enc e i n t h e "P l edge of Al l egiance "
t o the flag .
ROLL CALL : Alder.men: Elliott, Smith, Lewi s, Gentry, Ray, Wilson,
Williamson , Twitty and Howard answered ROLL CALL. Mayor Swaim also
answer ed ROLL CALL declari ng a quorum . Alderman F l etcher a r rived at
approxi ma t e l y 7 :0 1 p .m. PRESENT ten {10), ABSENT {O).
Othe r s present for the meeti n g we re: Ci t y Attorney Robert E.
Bamburg, Hu ma n Resou rce Di r ect or Steve Wa rd , Administra tion a n d
Publ i c Works Director Mu r ice Green, City En gineer Duane Ree l,
F inance Di rector Paul Mu shrush , Purchasing Agent C.J. Br own, OECD
Director F rank Row land , OECD Adm ini strative Asst. Gerri Prince ,
Police Chi ef Hi bbs, F i re Ch i e f Vande rhoo f, Par ks and Recreation
Di r ec t or Geor ge B i g g s , Mr. Ben Rice , Mrs. DeDe Hibbs, Mrs. JoAnn
Wi lliamson, Mr . Te rry S ansing, Leader Reporter Ri ck Kr on , and
interested cit i zen s.
PRESENTATION OF MINUTES:
Mayor Swaim presente d t he mi nute s o f t h e Re g ul ar Ci ty Counc i l
Meeting o f March 18 , 1999 for approval and/or correct ion at the
n ext Regu l ar City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES :
Alder.man Smith moved, seconded by Alder.man Gentry that the minutes
of the Regular City Council Meeting of 4 March 1999 be APPROVED .
MOTION CARRIED.
CONSENT AGENDA :
WATER DEPARTMENT:
FIRE DEPARTMENT :
POLICE DEPARTMENT :
STREET DEPARTMENT :
PARKS & RECREATION DEPARTMENT: INTRODUC TION/N e w F itness Direct o r
Mr . George Biggs i n troduced Andrea Toal as the new fitness and
athletic c oordin ato r for Parks and Re creat ion . He r elated Ms . Toa l
come s wi t h excellent q u a lificat i ons i ncl ud ing a Bachel or of Sc i ence
Degr ee in Kin e s iol ogy, adding that she has comp l eted 1 500 hours in
athl e t ic t rainin g inte rnship a nd has ten (10) years experience with
h ealth a nd fit n ess i n pri vate athlet i c f ac i l i t i es . He stated that
she has participat e d in and trained for athlet i cs in high schools
and c ol l eges.
1
DEVIATION IN AGENDA:
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 1, 1999
7:00 P.M. -8:04 P.M .
Mr. Frank Rowland introduced Gerri Prince as the new OECD
Administrative Assistant. He stated that her best qualification is
that she cares about Jacksonville and is pretty much a native of
Jacksonville, adding that she is a wonderful addition to the OECD
Office.
RESUME AGENDA :
PLANNING COMMISSION :
GENERAL: Alltel Arena Update
Ms. Billie Ann Myers, Arena Board member related that it has been
three ( 3) years since the inception of the arena and that the
projected completion date is October 1999. She invited everyone to
come and enjoy the arena after the opening in October . She stated
that the arena was constructed from County sales tax levied for one
year in 1995 and that a five-member board was appointed from
representatives from the County. She pointed out that the building
will be completely debt free upon completion and that support is
very important, pointing out that there will be n o tax money
involved in maintaining the building once it is completed. She
related that public input along the way has been very important and
the public art committee designed the concourse floor featuring a
wave theme with five eleven (11) feet tall figures depicti ng
basketball, hockey, and playing the saxophone. She encouraged
continued public opinion and input.
Mr. Art Hunkele briefly updated Council on the construction
progress. He related that most of the concrete and steel is
completed and the roof, siding, and brick is 60% complete . He said
that construction on the ice floor, hardscape and landscape will
begin in May and the temporary certificate of occupancy will be
issued . He related that final construction of the concourse floor
and private suites will follow. He pointed out that private tours
are available through Nina Cash for Friday and Saturday. He then
related that there are two crew shifts regarding some operations
for various projects. He then stated that there are 320 trade
pers onnel working during the day and 40 at night.
Mr. Michael Marion Vice President/Arena Gener al Manager related
that the interviewing for finance director has begun. He stated
that the Assistant General Manager is John McDonald from
Fayetteville, North Carol ina and the Crown Colosseum. He
introduced Marketing Director, Betty Baxter who helped open the
facility in Tupelo, Mississippi and Tammy Warmington the Arena
Office Manager. He said that staff hiring has gone well and
pointed out that national advertis ing is responsible. He related
2
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 1, 1999
7 :00 P.M. -8 :04 P.M .
t hat hiring f o r t he positions of Concessions Manager and Box Office
Oper ator has also started and they are pleased with the turn out .
He related that they have already started to book events. He
presented the pre-opening brochure to Counci l and said that full
colo r -meeting planner guides f eaturing pictures of events and
meet ing rooms will be availabl e for the opening . He stated t h at
the facility a lready has the UALR basketball coach and Arkansas
River Blades as tenants.
Mr. Dave Berryman owner of the Arkansas Ri ver Blades stated that
they fee l fortunate to o btain a lease and bring professional ice
h ockey to the Alltel Arena . He stated that after touring most of
the hockey f acilities in North Ameri ca, h e feels sure t h at the
All t el Arena wi ll be ranked in the top fifteen of all hockey
a r enas . He said t hat the hockey season begins in October and t he
River Blades a r e the twenty-ninth member of the East Coast Hockey
League adding that they have out-grown t he National Hockey League.
He related that there are 105 players in the league and are
currently playing in the NHL. He introduced Ryan Gribb l e , Director
of Corporate Sales and Management for the Arkansas Ri ver Blades and
Amy Brit Director of Ticket Operations. He mentioned the
opportunity for arena football.
Mr . Marion related that parking for t h e arena is a combination of
solutions, pointing out that there are lots close enough for
walking and two avai l abl e parking garages owned by Mr . Barry Travis
across the river in Little Rock . He said t hat as the parking plan
deve l ops , oth er property has been o ffered not far from the arena
and that parking options will offer parking c lose enough for
wa l king and parking that wil l involve shuttles. He also related
that CATA h as purchased additiona l buses and he is confident that
parking will not be a prob l e m associated with use of the arena. He
said that he and Betty Baxter have work ed to ensure t hat there are
no problems for the major events to be host ed at the arena.
Mrs . Billie Ann Myers offered a ca l endar of publ ic even ts for the
month of October f eaturing maj or concerts and athl etic events and
thanked Counci l for their continued support.
b . ORDINANCE 1119 (#5-99}
AN ORDINANCE CREATING JACKSONVILLE MUNICIPAL CODE§ 18 .66; AMENDING
ORDINANCE NOS. 213 AND 238 AND THE LAND USE MAP OF THE CITY OF
JACKSONVILLE; CREATING AND ADOPTING AN OVERLAY DISTRICT FOR AREAS
WITHIN THE FIVE (5} MILE PLANNING JURISDICTION AND/OR AFFECTED BY
THE AIR INSTALLATION COMPATIBLE USE ZONE (AICUZ}; AND, FOR OTHER
PURPOSES.
3
(• ,..,.r'l, .... \._...8
·. ~ ~ { -, .. ·'l ....... u ... CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 1, 1999
7:00 P .M. -8:04 P.M .
Mayor Swaim recogn ized Past Planning Commi ssion Chairman Bart Gray.
Mr. Gray related tha t the Planning Commission took a very serious
approach regarding State law requirement for any city that hos t an
Air I n stallation . He rela ted that there was a series of publ ic
hearings where citizen input was gathered and a dra ft ordinance was
formulated such that it would not contain ambiguity while
addressing those concerns express e d. He re l ated that the AHOD
Ordinan ce present ed reflects the work of many people a nd will
comply with the State l aw protecting Air Ins tallations. He stated
that the Ordinance will be filed at the County Court Hous e to
enable all property owners to be pro perly notified of its intent
and affect o n t heir property as instructed in JMC 18.66.060.
Alderman Wilson commen ted that JMC 1 8.66. 040 building &
construction provisions needs careful consideration regarding its
ramifications for inspection a nd enforcement of sound installation
in Clear Zone, APZ I , and APZ II. He stated that res i dents need to
be made aware of the need for sound instal lat i on through property
records without the inspection and violat i on aspect s.
Discussion followed as to the meaning of l ow int ensity and low
density and it was concluded t hat s ection 18 .66. 040 would be
amended to read "should " instead of 11 shall."
Al derman Wilson pointed out that t here are no e xis ting homes in the
Cl ear Zone and very few in the small area of APZ I and II as
opposed to t he ent ire overlay district.
It was noted that when the Ove rlay District is f iled with its l e gal
description it will appear on al l land records t hat are a ff ected.
At thi s t ime Mayor Swaim recogni zed Mr . Jame s Bowman, owner of two
trac ts of property in the overlay zone. He stated tha t he i s
opposed to the Ove rl ay Zone Ordinance. He further stat ed that it
will ac compl ish noise a n d safety standards as s et out but p ointed
out that compl iance is voluntary. He related that Air Force bases
acros s the United States operate in very high d ens i ty areas such as
Oklahoma City with no difficulty . He said that while this shows
Ci ty , County and Stat e support for a major economi c facility, it
destroys property r i ghts of land owners in the entire five-mi le
area . He stated that it also allows for a confli ct o f i nteres t
argument when a local City business man is allowed to sponsor ,
custom fit , and use h is political abilities to get passed
uncha l lenged a State law that a l lows a c ity to legislate and plan
five mile s outside its corporate limi ts.
4
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 1, 1999
7:00 P .M. -8 :04 P.M .
He said that the few property owners in APZ I and II are forced to
hire a constitutional attorney and fight the State and City, adding
that the City has placed a forced financial burden on them. He
stated that the Ordinance allows the City to commit industrial and
expansion s uicide. He then stated that closure of the base would
cause temporary economic loss, but the potential for
commercialization of Arkansas 's first international airport would
be greater than a stagnant Air Force install ation in the long run.
He stated that the Ordinance allows an incorporated body to
legislate over an overlay zone up to five mi l es outs ide the
incorporated area, adding that all other overlay zones are within
incorpora ted cities. He related that before Act 530 of 1 995 cities
were limited to one-mil e (1) planning activities with no ability to
legislate outside their corporate limits. He said that property
owners outside the City have little or no voice and no vote in City
government. He reminded the Council of the "Boston Tea Party ."
Mr. Lyndon Whitledge, 103 Revere Court and thirty -four year
resident of the City related that he opposes the Ordinance and has
eight constitutional problems regarding the Ordinance. He stated
that the precedence of a municipality regulating churches , adding
that his church is located approximate l y 600 feet south of the zone
but the study has suggested that it be re -worked every two years.
He questioned if his church will remain out of the zone. He stated
concerns for regul ation regarding public assembly by the City and
referre d to an article i nc l uded in a handout to Counc i l that said
that China forbids worship outside institutions approved by the
State. He re lated that he does not see a difference between that
and what is being proposed by the City Council . He stated that t he
Ordinance wil l allow the City to regulate churches by saying that
they can only have a membership up to fifty. He cited problems
with constitutional rights regarding freedom of speech, freedom of
public assembl y and freedom of religion. He stated that this wil l
start precedence.
Mayor Swaim stated that regarding a possible constitutional
challenge the City has tried t o address all concerns , adding that
the City has a responsibility based on State law to pass an
ordinance . He further stated that the Planning Comm i ssion has
tried to formulate the Ordinance in a way that would be "as less
intrusive as possible into the area." He pointed out that the
amendment would further the effort to be least intrusive. He said
that Council holds no animosity and is not trying to hurt anyone or
gain financia lly and that the Council must take some kind of action
regarding the law set before them.
5
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 1, 1999
7:00 P.M. -8 :04 P.M.
Discussion ensued as to enforcement, minimum penalties and
notification through the County deed office. It was noted that the
amendment would decrease the enforcement issue that is a major
concern of the residents .
It was clarified that regulation regarding low intensity and low
density onl y applies to the APZ I and II zones.
Alderman Wilson suggested reading of the Ordinance once this
meeting.
Alderman Wilson moved, seconded by Alderman Ray to place the
Ordinance on FIRST READING .
Alderman Fletcher p o inted out that the requirement in JMC 18 .66.030
of limi ting one single family residence per acre is a State Health
Department requirement for an area that has no sewer system.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Gentry, Ray, Wilson,
F letcher, Williamson, Twitty and Howard voted AYE. Motion received
ten (10) affirmative votes, (O) negative vote. MOTION CARRIED.
Whereupon, City Attorney Bamburg read the Ordinance.
Alderman Ray moved, seconded by Alderman Smith to DISPENSE with the
reading o f Ordinance 1119 in its entirety. ROLL CALL: Aldermen:
Elliott , Smith , Lewis, Gentry , Ray, Wilson, Fletcher, Willi amson,
Twitty and Howard voted AYE. NAY (0). Motion received ten, (10)
affir.mative votes, (O) negative votes. MOTION CARRIED.
Alderman Wilson moved, seconded by Alderman Williamson to amend
Ordinance 1119 Section 18.66. 040 to r ead "should " in place of
11 s hall.11 ROLL CALL: Aldermen: Elliott, Sm i th, Lewis, Gentry,
Ray, Wilson, Fletcher, Williamson, Twitty and Howard voted AYE.
NAY (0). Motion received ten, (10) affirmative votes, (0) negative
votes. MOTION CARRIED.
Alderman Wilson moved, seconded by Alderman Smi t h t o ACCEPT the
Ordinance on FIRST READING. ROLL CALL: Aldermen : Elliott , S mith,
Lewis, Gentry, Ray, Wilson, Fletcher, Wil l iamson, Twitty and Howard
vot e d AYE. NAY (0). Motion received ten (10) affirmative votes,
(0) negative votes. MOTION CARRIED.
Mayor Swaim related that Ordinance 1119 would be placed on the next
regula r ly scheduled agenda for second reading.
6
c . Y2K Update.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 1, 1999
7:00 P.M. -8:04 P.M.
Mr . Paul Mushrush shared with Council the official plaque r eceived
by the City from the Government Finance Officers Assoc iation, a
nat i onal organization of governmental accountants.
He related the City of Jacksonville as a governmental entity has to
ensure that there is no inte rruption in any essential services
o ff ered. He introduced members of the compliance team as Captain
Bi ll Plunk rep r esen tative for the Fire Department and emergency
service, Captain Baker representative for the Police Department and
911 Commun ications and Mr. Murice Green rep resent ing Admini strat ion
and Public Works. He then related t hat Mr. Ken Anderson of Water
and Mr. Dave Thomas o f Wasterwater was brought into the compliance
team to act as the ir own Y2K team l eaders for t hose utilities . He
said that J acksonville has t aken an e arly start b eginning in 1 996
looking at the process and its potential impli cations. He related
that t he firs t s tep was to analyze and evaluate all computer
sys t ems and software . He said that this cycle will be completed in
June and will have an outside consultant conduct a Y2K simulation .
He then said that the general criteria of electrons have been used
regarding other systems that may support embedded chips. He
re l ated that l ist h ave been compil ed and wi ll be upgraded by the
3rd quarter . He said that i n creating different scenarios other
systems criteri a was developed and efforts were coordinated with
the hospi tal Y2K compliance team. He stated that overall it is a
major effort for all services of the City . He related that the
goal is to make s ure t h e c iti zens receive the same service after
t h e year 2000 . He related participation i n meetings to inform the
public. He related that changes have been d one within a normal
budgetary cyc l e , adding that thi s is a primary sign of a good and
well -planned scheme. He then related that as a stand-by measure
t h e Counci l approved the establishment of a contingency fund in the
event it is needed . He stat ed that the compl iance team feels that
research has been as thorough as can be given worst case scenarios .
APPOINTMENTS :
ANNOUNCEMENTS :
Mayor Swaim not ed t hat the l ist formul a t ed and dated August 10,
1998 showing where AICUZ lines crossed paved roads all still marked
and h ave been s t aked with orange f l ags . He encouraged those
i n terested to revisit the area to detect that property which is
located inside the AICUZ area . It was decided that Mr . Lucene
Gil l iam wo u ld be invited t o a ttend the next regularly scheduled
City Council Meeting to provide further information .
7
ADJOURNMENT:
Mayor Swaim, without objection,
approximately 8:04 p.m.
Respectfully,
8
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 1, 1999
7:00 P.M . -8:04 P.M .
adjourned the meeting at
CITY OF JACKSONVILLE, ARKANSAS
AGENDA (\]0~73
REGULAR CITY COUNCIL MEETING
1. OPENING PRAYER:
2. ROLL CALL:
3 . PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
(Animal Control)
(OECD)
(Fire Departm e:1~)
(Police Department)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. PLANNING COMMISSION:
13 . SANITATION DEPARTMENT:
14. GENERAL:
15. APPOINTMENTS :
16. ANNOUNCEMENTS
ADJOURNMENT
APRIL 15, 1999
a.
Regular City Council Meeting
April 1, 1999
Regular City Council Meeting
March 18, 1999
Regular Monthly Report/March
(Public Works Director M . Green)
Regular Monthly Report/March
(Director Frank Rowland)
Regular Monthly Report/March
Fire Chief John Vanderhoof
Regular Monthly Report/March
Police Chief Larry Hibbs
Request to Accept Bid: Compact
Excavator
ORDINANCE: 1119 (#5-99)
Adopting Overlay District &
Air Installation Compatible
Use Zone
b . RESOLUTION : 518 (#5-99)
Supporting Home Games at War
Memorial Stadium
c. OECD Allocation of funds for
Special Projects
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 15, 1999
7:00 P.M. -7:23 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DR.
The City Counc il of t h e City of Jacksonville , Arkansas me t i n
Regular Session on April 1 5, 1999 a t the r egular meeting place of
the Council . Alderma n Ray delivered the invocat ion after wh i ch
Mayor Swaim led the standing audience in the "Pledge of Allegiance"
to the flag .
ROLL CALL : Aldermen : Elliott, Smith, Lewis, Gentry, Ray, Wilson,
Fletcher, Williamson, Twitty and Howard answered ROLL CALL. Mayor
Sw aim also answered ROLL CALL declaring a quorum . PRESENT ten
(10), ABSENT (O).
Others p res ent for t he meeting were: Deputy City Clerk Melani e
Green , City Attorney Robert E. Bamb urg , Adminis tration and Public
Works Director Murice Green, Human Resource Director Steve Ward,
Finance Director Paul Mushrush, Purchasing Agent C. J . Brown ,
Community Development Director F rank Rowland, Fire Chief
Vanderhoof, Battalion Chief Bill Plunk, Parks and Recreation
Di rec t or George Biggs, J ustice of the Peace Mr . De nnis Sobba, Mr .
Ben Ri ce, Mrs. Judy Swaim, Mrs. De De Hibbs, members of the press
and interested citizens .
PRESENTATION OF MINUTES :
Mayo r Swaim presented the minutes of the Regular City Coun cil
Me e ting of April 1, 19 99 for approval and/or correction at the next
Regular Ci t y Council Meet ing .
APPROVAL AND/OR CORRECTION OF MINUTES :
Alderman Smith moved, seconded by Alderman Elliott that the minutes
of the Regular City Council Meeting of 18 March 1999 be APPROVED .
MOTION CARRIED.
CONSENT AGENDA:
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Lewis moved , seconded by Alderman Wilson to APPROVE the
monthly Animal Control Report for March 1999. MOT ION CARRIED.
Report reflects the following :
REVENUES .............................. $
CO NT RIBUTIONS ......................... $
ADOPT I ONS/FINES ....................... $
TOTAL ............................. $
1
880.00
.00
880 .00
880 .00
(:·~l n -,14 -..... ·~ '-' .t J
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 15, 1999
7 :00 P.M. - 7 :23 P.M.
REGULAR MONTHLY REPORT/OECD
Alderman Lewis moved, seconded by Alderman Wilson that the Regular
Monthly Report for February and March, of Economic and Community
Development Department be approved. Said r eport reflects:
HOUSING REHABILITATION:
Lo an Applications (HOME) .................. .
Grant App lications (CDBG) ................. .
Emergency Handi cap (C DBG ) ................. .
Warranty Repairs .......................... .
Total Jobs Bid ........................ .
Total Jobs Done ....................... .
Sewer line (Loans & Grants
MON THL Y
2
2
1
0
5
2
MONTHLY
Applications Rec eived . . . . . . . . . . . . . . . . . . . . . . 2
Total Jobs Bid . . . . . . . . . . . . . . . . . . . . . . . . . 2
Total Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Homebuye r Assistance Grant (HAG) MONTHLY
Application Received .......................... 2
Processed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
To tal Approved . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
HOME BUILDING/RECONSTRUCTION:
MON THLY
Loan Applications Processed .................... 2
Grant Appli cations (CDBG Reconstruction) ....... 2
Pre-approvals Pending ...................... 2
Total Pre-approved L oans ................... 1
YR-TO DATE
2
2
1
0
0
4
YR-TO-DATE
2
2
2
YR-TO-DATE
3
2
2
YR -TO-DATE
1
3
2
1
ROLL CALL: Aldermen:
Fletcher, Williamson,
MOTION CARRIED.
Elliott, Smith, Lewis, Gentry, Ray , Wilson,
Twitty and Howard , voted AYE, NAY (0).
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Lewis moved , seconded by Alderman Wilson to APPROVE the
monthly Report for March 1999 of the Jacksonville Fire Department.
Said Report reflects a fire loss of $29,000.00 and a Savings Total
of $173,500.00. ROLL CALL : Aldermen: Elliott , Smith, Lewis,
Gentry, Ray, Wilson, Fletcher, Williamson, Twitty and Howard voted
AYE . NAY 0. MOTION CARRIED.
2
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 15, 1999
7:00 P.M. -7:23 P .M.
REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Lewis moved , seconded by Alderman Wilson that the Regular
Monthly Report for March of the Jacksonville Police Department be
APPROVED. Said report reflects; Report Sales $278 .00 making TOTAL
COLLECTIONS: Not Listed . ASSESSED : Not Listed . ROLL CALL :
Aldermen: Elliott, Smith, Lewis, Gentry, Ray, Wilson, Fletcher,
Williamson , Twitty and Howard voted AYE . NAY 0. MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT :
POLICE DEPARTMENT :
STREET DEPARTMENT : Request to Accept Bid for Compact Excavator
Alderman Elliott moved, seconded by Alderman Smith to accept the
low bid meeting specifications from Capital Ford New Holland in the
amount of $21 ,589.00 . MOTION CARRIED.
Mayor Swa i m noted that funds will be drawn from the Street
Department Equipment Budgeted funds.
PARKS & RECREATION DEPARTMENT:
PLANNING COMMISSION :
SANITATION DEPARTMENT:
GENERAL : a. ORDINANCE 1119 (#5 -99)
AN ORDINANCE CREATING JACKSONVILLE MUNICIPAL CODE § 18 .66; AMENDING
ORDINANCE NOS. 213 AND 238 AND THE LAND USE MAP OF THE CITY OF
JACKSONVILLE; CREATING AND ADOPTING AN OVERLAY DISTRICT FOR AREAS
WITHIN THE FIVE (5) MILE PLANNING JURISDICTION AND/OR AFFECTED BY
THE AIR INSTALLATION COMPATIBLE USE ZONE (AICUZ); AND, FO R OTHER
PURPOSES .
Mayor Swa i m related t hat this wi l l be the second readi ng f o r the
Ordinance .
Al de r ma n Ray mov ed, seconded by Alde rman Sm i th to place Ordinance
1119 on SECOND READING . ROLL CALL: Alder men: Elliott, Smi t h,
Lewis , Ge n try , Ra y, Wilson, Fletcher, Will i amson, Twitty and Howard
vot ed AYE . NAY (0). Motion received ten (10) affirmative votes ,
(0) negative votes. MOTION CARRIED. Whereupon City At torney
Bamburg r e ad the Ordi nance for the Second Time.
3
f:\30077
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 15 , 19 9 9
7:0 0 P .M. -7 :2 3 P .M.
Mayor Swaim invited public comment and Mr. Lyndon Whitledge
addressed the Council saying that he would like go on record in
opposit i on to the Ordinance citing that he fee l s it is a vio l ation
of separation of church and state by regulating c hurches.
Mrs. Una Piver s t ated that she is also opposed to the Ordinance,
adding that it is unconstitutional. She said that she did not see
how those who took an oat h to uphold t h e constitution can vote for
the Ordinance.
Alderman Elliott moved, seconded by Alderman Lewis to Accept
Ordinance 1119 on SECOND READING . ROLL CALL: Aldermen: E ll iott,
Sm i th , Lewis , Gentry, Ray, Wilson, Fletcher, Williamson, Twi t ty and
Howard voted AYE. NAY (0). Motion received ten (10) aff i rmative
votes , (0) negativ e vote s. MOTION CARRIED .
Alderman Wilson moved, seconded by Al derman Howard that Ordinance
1119 be placed on THIRD AND FINAL READING . ROLL CALL: Aldermen:
Ell i ott , Smith, Lewis, Gentry , Ray, Wilson, F l etcher , Wi l liamson ,
Twitty and Howard voted AYE . NAY (0). Motion rec eived ten (1 0)
a f firmative votes , (0) n e ga t ive votes . MOTION CARRIED. Ordinance
1119 read THIRD AND FINAL TIME by City At torney Robert Bamburg.
Alderman Wilson moved , seconded by Alderman Gentry that Ordinance
1119 be APPROVED AND ADOPTED . ROLL CALL : Aldermen: Elliott,
Smith, Gent ry, Ray, Wilson, Williamson, and Howard voted AYE. NAY
(0) . Motion received ten (10) affirmati ve v otes , (0) nega tiv e
votes . MOTION CARRIED .
ORDINANCE APPROVED , ADOPTED AND NUMBERED 1119 THIS THE 15th DAY
APRIL 199 9.
b . RESOL UT ION 51 8 (#5-99)
A RESOLUTION EXPRESSING SUPPO RT OF TH E CO NT I NUATI ON OF HOME GAMES
AT WAR MEMORIAL STADIUM IN LITTLE ROCK, ARKAN SAS , BY THE UNI VER SITY
OF ARKANSAS RAZORBACKS ' FOOTBALL TEAM ; AND, FOR OT HER PURPOSES .
Mayor Swaim re l ated that mayors in the central Arkansas area are
trying to generate more use of the central community for major
events in the Little Rock area, adding that with the opening of the
arena it is hoped t o have bus companies that wi ll allow people to
stay in Jacksonville for the events . He related that moving games
could limit the opportunity for hotel, motel and restaurants in the
community . He stated that the Resolution addresses economic
opportunities.
4
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 15, 1999
7:00 P.M. -7:23 P.M.
Alderman Fletcher related that given the population of the central
Arkansas area, consideration should be given to keep the games in
Little Rock.
Alderman Smith moved, seconded by Alderman Lewis to read Resolution
518 (#5-99). MOTION CARRIED.
At which time City Attorney Bamburg began to read Resolution 518
(#5-99) .
Alderman Ray moved, seconded by Alderman Gentry to dispense with
the reading of the Resolution in its entirety. MOTION CARRIED.
Alderman Wilson moved,
Resolution 518 (#5-99).
seconded by Alderman Fletcher to approve
MOTION CARRIED.
Mayor Swaim related that the City Clerk will certify the Resolution
and send a copy to the athletic department of the University of
Arkansas.
c. OECD Allocation of funds for Special Projects.
Mayor Swaim related that while the allocation of funds is not
outside their purview, they were not specifically addressed when
previously adopted.
Mr. Frank Rowland said that there are two specific areas of request
for 1999 funding. He related that Parks and Recreation has
requested $10,000.00 to be used for playground equipment in
Galloway and Stage Coach Park. He then related that those funds
are in the 1999 budget and specified for parks and equipment,
adding that this specific allocation would need Council approval.
He further related that this item was addressed during the citizens
meetings but was not earmarked for any specific park.
He stated that the second request of funding in the amount of
$5,000 .00 is from the Jacksonville Care Channel to help with their
operations. He stated that research revealed that this type of
request is authorized in HUD guidelines, and that "15% of the
City's annual budget could be used for public service activities".
He related that he recommends approval for both items.
Mayor Swaim related that funding for the Jacksonville Care Channel
is a "one-time funding request" and will be used in the Care
Channel relocation closer to the neighborhood they most serve. He
5
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 15, 1999
7:00 P.M. -7:23 P .M.
related that the request fa ll s within the range of providing
service to the residents of the Sunnyside Hills Addition and the
adjoining area. He stated that the Care Channel provides food as
well as other services to the needy o f our community, adding that
thi s is not a continually funding obligation to the Care Channe l
but a one-time situation.
Mayor Swaim stated that in visiting Galloway Park he viewed
situat ions for equipment repair and that Stage Coach Park has
received much equipment in the past few yea rs. He stated that he
felt this to be a good request.
In r esponse to a question posed by Alderman Wilson, Mayor Swaim
stated that he clarified with the Jacksonville Care Channe l that
the request is a one-time funding situation for a specific purpose.
He re lated that it is not within the City's jurisdiction to provide
operational funding fo r the facility.
Alderman Smith moved, seconded by Alderman Ray to approve CDBG
funds of $10,000.00 for Parks and Recreation in the Galloway and
Stage Coach Parks; and one-time funding of $5,000.00 to be used to
help the Jacksonville Care Channel relocate . MOTION CARRIED.
APPOINTMENTS :
ANNOUNCEMENTS : Mayor Swaim urged early registration for the
Municipal League Conference to be held in June.
May o r Swaim then announced that the graduation of the Bu siness
Development Center will be held Tuesday 20 April 1999. He related
future business to be addressed before the Council regarding
additional information to assist in the future of helping new
businesses getting started in Jacksonville. He stated that Frank
Rowland and Kay Phillips are pleased with the class results. He
encouraged attendance.
Mayor Swaim related that the City Clean-up will be held Saturday 17
April 1999 and will meet at 8:00 a.m. in the front parking lot of
the middle school.
Alderman Sm i th commended the meetings held recently by the Littl e
Rock Air Force Base Community Council and that he heard good
responses regarding the Jacksonville Commun i ty Center .
6
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 15, 1999
7:00 P.M. -7:23 P.M.
Mayor Swaim concurred with Alderman Smith, adding stated that he
had received comments of int erest from other mayors contemplating
building a Community Center and requesting information . He stated
that the facility has received much notoriety from withi n the S tate
as well as other States.
ADJOURNMENT :
Mayor Swaim, without objection,
approximately 7:23 p.m.
Respectfully,
7
adjourned the meeting at
~ m
rr) c
I?
'-='
CITY OF JACKSOIMLLE
810 TABULATION SHEET
BID NUMBER: JAX 99006 DEPT.: Street DATE:4/6/99 TIME : 10 :30
OPENED BY: CJB
TABULATED BY: S. D6..0 ~01 g .,
ITEM
NO.I OTY.
le
DESCRIPTION
Compact Excavator
Head 4 Engqul.st Rushin & Mason Traksan Cap. Ford New Holland
UNIT I I UNIT I I UNIT I I UNIT I I UNIT I I UNIT I I UNIT
PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE !AMOUNT
25,08~ ~25,488f75 10,975 Did ot mee Did ot meet
spec spe s
21 ,589
TOTAL PRICE:f!:f}t~:) ~;:;:;:;ff'{" k:::}::::::~:: l:::~:}:{::;::::j2 1 ,589flt:~t{: l:::~:=:r==~:::::· 1:::;~::::{:}:·
TERMS:
RECOMMENDED BIDDER: I I I !Cap Ford
1~ew no.LLana
*2 vendors met specif ications as set forth in bid. Capital Ford New Holland was low bi dd e r of the two vendors that
met specifica tions.
(
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
MAY 6, 1999 7:00P.M .
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(Animal Control)
(OECD)
6 . WATER DEPARTMENT:
7 . WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11 . PARKS & REG DEPT:
12. PLANNING COMMISSION:
13. GENERAL:
14. APPOINTMENTS :
15 . ANNOUNCEMENTS:
ADJOURNMENT
a.
b.
c.
Regular City Council Meeting
April 15, 1999
Regular City Council Meeting
April 1, 1999
Regular Monthly Report/April
Regular Monthly Report/April
PRESENTATION: 1ST Place Award
for the Combat Challenge Team
ORO. 1121 (#7-99) Waiving Competitive
Bidding/M aintena nee Contract
for 911 Dispatch Equipment
Request to Accept Bid: Copiers
for City Hall/Parks & Recreat ion
(avail. at meeting)
ORO . 1120 (#6-99) Waiving Competitive
Bidding for Curbside Recycling
Containers
Request to Establish Revolving Loan
Fund under CDBG/Business Incubator
Center
WASTEWATER COMMISSION
Re-appointment Kenneth McGhee
for a term to expire 4/20/2004
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 6, 1999
7 :00 P .M. -7:35 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Counc il of the City of Jacksonville , Arkansas met in
Regular Session on May 6, 1999 at the regular meeting place of t he
Council. Alderman Ray delivered the invocation after which Mayor
Swaim led the standing audience in the 11 Pledge of Allegiance" to
the flag.
ROLL CALL : Aldermen: Elliott, Smith, Lewis, Gentry , Ray, Wilson,
Williamson, Twitty and Howard answered ROLL CALL . Alderman
Fletcher arrived at approximately 7:15 p.m. Mayor Swaim also
answered ROLL CALL declaring a quorum. PRESENT nine (9), ABSENT one
( 1) .
Others present for the meeting were: City Attorney Robert E.
Bamburg, Deputy City Clerk Melanie Green, Human Resource Director
Steve Ward, Administration and Public Works Director Murice Green,
City Engineer Duane Reel, Finance Director Paul Mushrush,
Purchasing Agent C.J. Brown, Purchasing Assistant Angela Blacklock,
OECD Director Frank Rowland, Police Chief Hibbs, Fire Chief
Vanderhoof , Parks and Recreation Director George Biggs, Mrs. Judy
Swaim , Mrs. DeDe Hibbs, Mrs . Edith Sm i th, Mr. Terry Sansing,
Jacksonville Patriot Reporter Peggy Koury, Leader Reporter Ri ck
Kron , and interested citizens .
PRESENTATION OF MINUTES :
Mayor Swaim presented the minutes of the Regular City Council
Meeting of 15 April 1999 for approval and/or correction at the next
Regular City Council Meeting .
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Ray that the minutes of
the Regular City Council Meeting of 1 April 19 9 9 be APPROVED .
MOTION CARRIED.
CONSENT AGENDA:
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Elliott moved, seconded by Alderman Wilson to APPROVE the
monthly Animal Control Report for April 1999.
Report reflects the following:
REVENUES .............................. $
CONTRIBUTIONS . . . . . . . . . . . . . . . . . . . . . . . . . $
ADOPTIONS/F I NES . . . . . . . . . . . . . . . . . . . . . . . $
TOTAL ............................. $
1
588.00
.00
588.00
588.00
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 6, 1999
7 :00 P.M . -7:35 P .M.
ROLL CALL : Aldermen: Elliott, Smith, Lewis, Gentry, Ray, Wilson ,
Williamson , and Howard, voted AYE, NAY (0). MOTION CARRIED.
REGULAR MONTHLY REPORT/OECD
Alderman Elliott moved, seconded by Alderman Wilson that the
Regular Monthly Report for April, of Economic and Connnunity
Development Department be approved. Said report reflects:
HOUSING REHABILITATION: MONTHLY
Loan Applications (HOME) . . . . . . . . . . . . . . . . . . . 4
Grant Applic ations (CDBG) . . . . . . . . . . . . . . . . . . 2
Emergency Handicap (CDBG) . . . . . . . . . .. . .. . . . . 1*
Warranty Repairs . . . . . . . . . . . . . . . . . . . . . . . . ... 0*
Total Jobs Bid . . . . . . . . . . . . . . . . . . . . . . . . . 2
Total Jobs Done........................ 1 *
Sewer line (Loans & Grants)
Applications Received ..................... .
Total Jobs Bid ........................ .
Total J obs ............................ .
MO NTHLY
1
2
2
Homebuyer Assistance Grant (HAG) MONTHLY
Application Received .......................... 4
Processed ..................................... 3
Total Approved ............................ 4
HOME BUILDING/RECONSTRUCTION: MONTHLY
Loan Applications Processed .................... 0
Grant Applications (CDBG Reconstruct i on) ....... 2
Pre-approvals Pending . . . . . . . . . . . . . . . . . . . . . . 2
Total Pre-approved L oans ................... 0
YR-TO-DATE
6
4
2
0
7
4
YR -TO -DATE
3
2
2
YR-TO-DATE
6
4
6
YR-TO -DATE
1
2
2
0
ROLL CALL: Aldermen : Elliott, Smith, Lewis, Gentry, Ray , Wilson,
Williamson, and Howard, voted AYE, NAY (0) • MOTION CARRIED.
FIRE DEPARTMENT : PRESEN TATION of 1 ST Place Award
Chief Vanderhoof related that the relay Combat Challenge Team
placed 1st i n the Regional Firefighters Combat Challenge and
received national l evel recognition from ESPN regarding phases of
firefighter competition. He said that plac ing 1st entitles the
team to compete nationally in Las Vegas, which is covered by ESPN.
2
CITY OF JACKSONV I LLE
REGULAR CITY COUNCIL MEETING
MAY 6, 1999
7 :00 P.M . -7:35 P .M.
POLICE DEPARTMENT: ORD I NANCE 1121 (#7-99)
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF
PURCHASING A MAINTENANCE CONTRACT FOR THE CITY OF JACKSONIVLLE'S
COMMUNICATION SYSTEM; DECLARING AN EMERGENCY; AND , FOR OTHER
PURPOSES.
Mayor Swa i m related that the warranty for t he equipment purchased
last year has expired and the City needs to con sider a maintenance
contract purchase . He related that the mainten a n ce c ontract wi ll
cover the entire City , adding that it will most eff ect the 911
Cen ter .
Chief Hibb s rel a ted that o t her agen cies wi th s imi lar s ystems such
as Sh erwood (who d oes not own the i r own system) a r e paying as much
for their mai n tenance contracts. He sa i d that the cont ract cove r s
a ll equip ment r egar din g t h e 911 cente r , b ackbon e equipment for the
rad io system , a nd al l mobi l es and port ab l e radios as assigned . He
recommended the purchase of a maintenance contract.
Chi e f Van derhoof concurred , adding that with over t wo mil lion
invested in the system he did not see how the City could afford not
to purchase a ma i ntenan ce contract.
Mayor Swa i m re l a t ed that the Water and Sewer Departments can save
maintenance cost under the proposed cont r act a n d h ave thus agreed
to enter into the contract. He related that the ent ire purch ase
cost covers those departments as we ll. He stated that each
department in t h e Ci t y will b e ass e ssed a portion of the t otal cost
based on the equipment they have.
Alderman Elliott stated that given the investment he 1s in support
o f a maintenance contract.
Alderman E lliott moved , seconded by Alderman Sm i t h to place
Ordinance 1121 on FIRST READING with reading of heading only.
In response t o a question from Alderman Williamson , Mayor Swaim
related that the contract is a 24 -hour mai n tenance contract
including parts , labor and batteri es .
Discussion ensued and Chief Hibbs related that l i ghtening
precautions have been taken as much as is possibl e.
ROLL CALL : Aldermen: E l liot t, S mith, Lewis, Gentry , Ray , Wilson,
Williamson, and Howard voted AYE. Motion received eight (8)
affirmative votes, (0) negative vote. MOTION CARRIED . Whereupon,
City Attorney Bamburg r ead the Ord i n a n ce head ing o nly .
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 6, 1 999
7 :00 P .M. - 7 :35 P .M.
Alderman Smith moved, seconded by Alderman Ray to ACCEPT Ordinance
1121 on FIRST READING . ROL L CALL: Aldermen: Elliott, Smith,
Lewis, Gentry, Ray, Wilson , Williamson, and Howard voted AYE. NAY
(0). Motion recei ved e i ght (8) affirmative v otes, (0) negative
votes. MOTION CARRIED .
Alderman Ray moved , seconded by Alderman Wilson to place Ordinance
1121 on SECOND READING . ROLL CALL: Aldermen: Elliott, Smith,
Lewis, Gentry, Ray , Wilson, Williamson, and Howard voted AYE. NAY
(0). Motion receiv ed ten (10) affirmative votes , (0 ) negative
votes . MOTION CARRIED . Whereupon City At torney Bamburg read the
Ordinance f or the Second Time.
Alderman Ray moved , seconded by Alderman Lewis that Ordinance 1121
be placed on THIRD AND FINAL READING . ROLL CALL : Al dermen :
Elliott , Smith , Lewis, Gentry , Ray, Wilson , Williamson, and Howard
voted AYE. NAY (0). Motion received eight (8 ) affirmat i ve v otes ,
(0) negat ive votes . MOTION CARRIED . Ordinance 1121 read THIRD AND
FINAL TIME by City Attorney Robert Bambur g.
Alderman Lewis move d , seconded by Alderman Wi l son that Ordinance
1121 be APPROVED AND ADOPTED . ROLL CALL : Aldermen: E l lio tt ,
Smith, Gentry, Ray, Wilson, Will i amson, and Howard vo t ed AYE. NAY
(0). Motion receiv ed eight (8) affirmative votes , (0) n ega t i ve
votes. MOTION CARRIED.
Alder man Wilson moved, seconded by Alderman Lewis t hat the
EMERGENCY CLAUSE be approved and adopted . ROLL CALL: Aldermen:
Elliot t , Smith, Gentry , Ray, Wi l son , Wi lliamson , and Howard voted
AYE. NAY (0). Motion received eight (8) affirmative votes, (0)
negative votes . MOTION CARRIED .
ORDINANCE APPROVED, ADOPTED AND NUMBERED 1121 THIS THE 6th DAY
MAY 1999 .
STREET DE PARTMENT :
PARKS & RECREATION DEPARTMENT :
PLANNING COMMISSION :
GENERAL : a . Request to Accept Copier Bid/City Hall and Parks and
Recreation
Mayo r Swaim related that copier purchase for City Hall and t h e
P a rks and Recreation Department were bid together to obta in a
better p rice. He then related that there have been several demo
copiers for use at City Hall t hat has h e lp develop specifications
request that will cut maintenance cost and extend the l i fe of the
system. He recogn ized Fina nce Director Paul Mushrush .
4
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 6, 1999
7:00 P.M. -7:35 P.M.
Mr. Mushrush recommended the bid of $16,926.00 from Datamax Office
Systems which is the third lowest bid and the only bid to meet
specifications . He said that the purchase is part of a long range
plan for an imaging syst e m. He stated that as one element in the
system meeting specifications, there are more specifications,
adding that this is not a copier but a multi-functional digital
imaging system which includes a scanner. He s a id that it is the
lowest bid that meets all specifications. He pointed out that the
fax option is a long term issue with a long term price guarantee.
He related that he wants to add the scanning system for the City
Clerks Office , a l ong with a network card. He stated that the
optional network card listed for $2,650.00 and is part of the long
term plan . He recommended the current purchase of a $180.00
expansion network card with one memory chi p . In summation he
recommended the Datamax copiers with the scanning option and the
alternate network card, adding that the City Cl erk Office can
network directly with the copier and that once the equipment is
received the Council agendas will be much more readable and
automated.
In response to a question posed by Alderman Smith, Mr . Mushrush
related that the cost would be $16,926.00 plus $2,000.00 for the
City Hall copier and the basic copie r fo r Parks and Recreation. He
said that the Parks and Recreation copier is a scale down v e rsion
of the City Hall copier.
Mayor Swaim pointed out that the total price fo r both is
$18,926.00.
Alderman Williamson moved, seconded by Alderman Howard to accept
the recommended copier purchase for $18,926.00 from Datamax and
reject two lower bids that did not meet specifications.
Paul related that delivery of the initial system could be as soon
as seven days . He related that a system is o n order as part of the
City Clerks capi t al outlay program but will be a little delayed.
He stated that product will be immediate with the hook up of the
City Clerk's system regarding i maging ordinanc e s and other
documents.
At this time MOTION CARRIED.
Mayor Swaim related that the funds are budgeted and will be divided
between separate departments.
5
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 6 , 1999
7:00 P.M . -7:35 P .M.
Mr. Mu shrus h s t ated t h at the copier for City Hall is slightly over
budget because h e did not anticipa t e the dollar volume , add ing t hat
he can adj u st for the diff erence .
b. ORDINANCE 1120 (#6-99)
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF
PURCHASING CURBSIDE RECYCLING CONTAINERS FOR USE IN THE CITY OF
JACKSONVILLE'S RECYCLING PROGRAM; DECLARING AN EMERGENCY; AND , FOR
OTHER PURPOSES .
Mayor Swaim re l at e d that Mr . Gr een applied f or a grant thr ough the
Solid Waste District and received grant f unds that will cover the
cos t of a ddition al bins , a d d i ng that the p urcha se wi ll not i nvolve
Ci ty reve nues .
Mr . Green responded t o a ques t ion f rom Alderman Smith in saying
t h at with t h e add itional purchase, b i ns can be furnished for
curbside recycling throughout the City .
Mr. Mayor stated t hat a program has been work ed out to accomplish
recycl ing for the entire City with one truck , however, regardi ng
repa i rs it b ecomes a situ ation that wi ll require a ba ck -up vehicle
sometime i n the future as the equipment becomes older .
Alderman Wilson mov ed , seconded by Alderman Gentry to plac e
Ordi n ance 1120 on FIRST READING. ROLL CALL: Aldermen : E lliott ,
Smith, Lewis , Gentry, Ray , Wilson, Williamson , and Howard voted
AYE . Motion received eight (8) affirmative votes, (O) negative
vote . MOTION CARRIED. Whe reup on, City Attorney Bamburg read the
Ordinance .
Alderman Ray moved, seconded by Alderman Smith to DISPENSE with the
reading of Ordi nance 112 0 in it s entirety. ROLL CALL : Aldermen:
Ell i ott, Smith , Le wis , Gentry, Ray, Wilson, Fle tcher, Wi l liamson ,
and Howard vot ed AYE . NAY ( 0) . Motion received nine, ( 9)
affirmative votes, (0) negative votes. MOTION CARRIED .
Alderman Wi l son moved , seconded by Alderman Ray to ACCEPT Ordinance
1120 on FIRST READING. ROLL CALL : Aldermen : Elliott, Smith ,
Lewis , Gent ry, Ray , Wilson , Fletcher, Williamson, and Howard voted
AYE. NAY ( 0) . Motion received nine ( 9) a£ firma ti ve votes, ( 0)
negative votes. MOTION CARRIED .
6
CITY OF JACKSONVILLE
REGULAR CI TY COUNCIL ME ETING
MAY 6 , 1999
7 :00 P.M . -7:35 P.M.
Alderman Ray moved, seconded by Alderman Lewis to place Ordinance
1120 on SECOND READING . RO LL CAL L : Aldermen : El l iott , Smith,
Lew i s , Gent ry , Ray, Wilson , F l etcher, Williamson, and Howard voted
AYE. NAY (0). Motion r e ce ived nine (9) affirmativ e votes , {0)
negative v otes . MO T ION CARRIED . Wh ereupon City Attorney Bambu rg
read the Ordinance for the Second T i me.
Al derman Smith moved, seconded by Al derman Ge n try that Ordinance
1120 be placed on THIRD AND FINAL READING . ROLL CALL : Aldermen:
Elliott, Smith, Lewis, Gentry, Ray, Wilson, Fletcher, Williamson,
and Howard vot ed AYE. NAY (0). Mot i o n received n i ne {9 )
affirmative votes, {0 ) negativ e v otes . MOTION CARRI ED. Ordinance
1119 read THIRD AND FINAL TIME by City Attorney Robert Bamburg.
Alderman Gentry moved, seconded b y Alderman Wi lson t hat Ordinance
1120 be APPROVED AND ADOPTED . ROLL CALL : Aldermen: Elliott ,
Smith , Lewis , Gentry , Ray , Wilson , F l etcher, Wi ll iamson, and Howard
voted AYE. NAY (0). Motion received nine {9) affirmat ive v otes ,
{0 ) negative votes . MOT ION CARRIED .
ORDINANCE APPROVED , ADOPTED AND NUMBERED 1 1 2 0 THIS THE 6th DAY
MAY 1 9 99.
c . Request to Establish Revolving Loan Fund under CDBG/Business
Incubator Program
Mayor Swaim related that Mrs. Kay Phillips regrets being unable to
attend and make presentation . He mentioned t he recent f i rst
gradu ation class of the Business Incubator Program and rela t ed that
some of those graduates will now be going into bus i ness. He said
that there is an opportunity to help those new businesses with a
revolving loan fund. He said t hat in the event of Mrs . Phillips
doctor appointment he as asked Mr . Frank Row l and to answer any
question Council may have .
Mr. Frank Rowland related that the incubat o r progr am has been a
great success helping people who decide to go into business and
make a good start . He related the discovery o f a gray area where
some new businesses may need a l ittle help but not so much that i t
would interes t financial institutions. He related the need to be
anywhere from a few hundr ed dollars to fi ve thousand being the
maximum l i mi t i n helping new business starts. He related that this
would be a loan at 5% interest and established under the same
procedure used by the banking industry regard ing collateral to
ensure the loan. He stated that there would be credit checks to
7
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 6, 1999
7 :00 P .M. -7:35 P.M .
ensure they are good risk as far as HUD programs are concern . He
asked that they be al l owed to use existing funds, that were
origi nally targeted for the areas of job creation and business
development, to set aside $30 ,000 .00 for loans . He said that he
does not anticipate many loans, pointing out that from sixte en
graduates only three or f our are interested and possibly eligi ble
for this t ype of loan. He pointed out loan program experience with
the current home re -hab programs that make loans .
Mayor Swaim pointed out that the l oans are restricted to graduates
of the bus i ness incubator program a n d are federal grant funds not
General f u nd t ax dollars fr om t he City of Jacksonville.
Alderman Wilson moved, seconded by Alderman Williamson to approve
the appropriation of $30,000.00 dollars of federal grant funds to
be in used a revolving loan fund administered by CDBG for the
Business Incubator Program. MOTION CARRIED.
Mr . Mayor re lated that the local HUD Office agrees wi t h the
expenditure for job creation funds.
APPOINTMENTS: WASTEWATER COMMISSION APPOINTMENT
Alderman Wilson moved, seconded by Alderman Gentry to accept the
re-appointment of Kenneth McGhee for a five-year term to expire
4/20/2004 . MOTION CARRIED.
OLD BUSINESS AND ANNOUNCEMENTS :
SALARY CONSULTANT UPDAT E :
Mr . Ward re lated that the study began approximately a month ago a nd
is in t h e first phase. He said that all City employees have
completed PDQ' s (Position Description Questionnaire) which are
bas ic questions regarding their duties, responsibilities and job
requirements. He then related that thirty minute interviews were
conducted with emp loyees. He stated that next they wil l conduct
surveys o f municipalities and businesses in the area obtaining
bench mark f igures for simi l ar positions and the salary. He
related that the average or the mid-point of the salary range is
how they will determine the prevailing rate. He said that when the
consu ltant s return they will present job descriptions and begin
making recommendations to the Council f or a proposed pay system .
Mr. Mayor asked if there was
considered regarding the process .
i f he remained uninvolved.
8
anyone wishing to h ave input
He related tha t he felt it bes t
CITY OF J ACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 6 , 1999
7 :00 P .M. -7:35 P .M.
Mr . Mayor announced that Mr. Ward has accepted a city manager
pos i t i on wi th a City in New Jersey. He expressed regret in loosing
Mr . Ward and complimented h i m for t he j ob he has done and his
contribut i ons t o the Ci ty of Jacksonville . He wished h i m well in
h i s new posi tio n and impending ma rriage.
ADJOURNMENT :
Mayor Swaim, without objection ,
approximately 7 :35 p .m .
Respect fully ,
9
adjourned the meeting at
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BID NUMBER : 99-005
CITY O F JACKSONVILI...E
B ID TABULATION SHEET
PARKS
OEPT.:CITY HALfATE: 5/3/99 TIME :10: 30 TABULATED B'l': ~ OPENED B 'l': (.7
I IDANKA !sTANDARD_ Bus/ coP~-RALPH CROY 1 GLOBAL BUSINE J s IKON
/s YSTEMS SYSTFM<: IIi. A<:<:nr <:m TT'I'Tml e T I DATAMAX l
1'\FFT"" eve
IlTEM-I -, I UNIT I I UNIT I I UNIT -,-I UNIT .,. --I. UNITl -I UN IT I I UN IT I I
I NO. I 0~. I DESCRIPTION I PRICE I AMOUNT PRICE I AMOUNT I PRICE I AMOUNT/ PRICE I AMOUNT PRICE I AMOUNT I PRICE I AMOUNT PR ICE I AMOUNT I
I 1 1 i EA! DIGITAL IMAGING SYSTE~I I 1 I I
I I I I CITY HALL I i 10,06 • 19431. 6899 . i 17270. 1 1 1 ,719 .8 8500. i 9456. I
i I ; ! ! i l ! ' I ' ' I
: ! i PARKS ! I 9445. !9431. /6899. I /7270 . I /11 ,719.80 :8500. ! 7470.
i / / MAINT cosr
1
; /89.5o l fbo .oo ,/
1 ~6 .oo /: 154 .oo /! j 75 .oo . l 8o .oo 1 l 68.o o /.
I 1 ! jX 9mo~ 9mo s ~ 9mos X 9mos •X 9mos b< 9mo s j{ 9mos
I I' 1 I' ' i : r i · i ' . COPIE R OVERAGE .018 ! ! .009 ' l -012 !0.013 .017 .0 17 ~ ,.018 I
1 ! I , per c t py / per cppy I per cppy )per cc py p e r
7
J opy p er cppy I p er c l py I
, , I • I , 1 1 , 1 r
I ! ! ! i ! I I I ! ! I I i ;
! ; i ! : ! ! !
I : I ' I i ' i
'N/A ' ~/A . ;N/A : 'N/A : ~RN I 6 60 'F61 . 79 0
until · 4/1/99 ! i l i 2os ! · i 7 131
' I ! ! ! / I I I ! i ooo
I ' : . ! I I i '
i u nabl¥ to !sc-1 i25 22 . I IP402 i 3 2 95 . P23A I 845. t Rz i 14 90 .i F61 ~650 .
. I quote i prices I I J00 3 I ~0 5 I j 7126 !
I 1 j j 1 and p rtll' s j
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i I j i set ! I I I I ' : ! I I
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999 . I I : I I : I I r i I i I rg' I
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j / TOTAL PR ICE:p::;:;:;:;~{::;;l9 ,508 tJ]Q118,86¥Nill}l3, 79~~ l4,540'::;::)\?J23,439.607§Dj 17 .ood55ill 16 9261
! I TERMS:! NET 30 I 2% 10 days I NET 30 I NET 30 I NET 3 0 !NET 30 !N ET 3 0 J I I RECOMMENDED 8/DDER:i DATAMAX ! I I ! I ; I
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CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR C ITY COUNCIL MEETING
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5 . CONSENT AGENDA:
(Fire Department)
(Police Department)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REG DEPT:
12. PLANNING COMMISSION:
13. SANITATION DEPARTMENT:
14. GENERAL:
15 . APPOINTMENTS:
16. ANNOUNCEMENTS :
ADJOURNMENT
MAY 20 , 1999
Regular City Counci l Meet ing
May 6, 1999
Regular C ity Council Meeting
April 15 , 1999
Regular Monthly Report/April
Regular Monthly Report/April
Presentation of the 1999 Asphalt
Overlay Program
DISCUSSION : Martin Street Pool
Repairs
RESOLUTION : 519 (#6-99)
Authorizing Mayor Swaim to Execute
Contract with Arkansas Department
of Enviro nmental Quality for Jacksonville
Wastewater Utility
RESOLUTION: 520 (#7-99)
Expans ion of Two Pine Landfill
(Was te Managemen t) (Mayor Swaim)
CITY OF J ACKSONVILLE
REGULAR CITY COUN CIL MEETING
MAY 20, 1999
7 :00 P.M . -7:25 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the City of Jacksonvil l e, Arkan sas met in
Regular Session on May 20 , 1999 at t h e regular meet i ng p lace of the
Council . Alderman Sm ith delivered the invocation after which Mayor
Swaim led the standing audien ce in the 11 P l edge of Allegiance 11 to
the f l ag.
ROLL CALL: Aldermen : Elliott, Smith, Gentry, Ray, Wilson,
Williamson , Twitty and Howard answered ROLL CALL. Al derman Lewis
arri ved at approximately 7:03p.m. and Alderman Fletcher arr ived at
app roximat e l y 7:12 p.m . Mayor Swaim a l so a n swered ROLL CALL
declaring a quorum . PRESENT ten (10), ABSENT (0).
Others present for the meeting were: City Attor ney Robert E.
Bamburg, Deputy City Clerk Me l anie Green , City Engineer Duane Reel ,
Purchasing Agent C .J . Brown, Police Chief Hibbs , Fire Chief
Vanderhoof, Parks and Recreation Di rector George Biggs , Mrs. Judy
Swaim , Mr s. DeDe Hibbs, Mr. Terry Sansing, OECD Administrative
Ass i stant Gerri Prince, Parks and Rec r eat ion Cha irman John
For tenbury, Wastewater Util ity Manage r Dick VanPelt , Jackson ville
Patriot Reporter Peggy Koury, Leader Reporter Rick Kron , and
int erested citizens.
PRESENTATION OF MINUTES :
Mayor Swaim presented the minutes of the Regular City Coun cil
Meeting of 6 May 1999 f or approval and/or corr ection at the next
Regular City Council Meeting .
APPROVAL AND/OR CORRECTION OF MINUTES :
Alderman Wilson moved , seconded by Alderman Howard that the minute s
of the Re gular City Counc i l Meeting of 15 April 1999 be APPROVED .
MOTION CARRIED .
CONSENT AGENDA:
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Smith moved, seconded by Alderman Elliott to APPROVE the
monthly Report for April 1999 of the Jacksonville Fire Department .
Said Report reflects a f i re loss of $42,000 .00 and a Savings Total
of $170 ,000 .00. ROLL CALL : Aldermen: Elliott, Smith, Gentry, Ray,
Wilson, Williamson, Twitty and Howard voted AYE . NAY 0 . MOTION
CARRIED.
REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Smith moved , seconded by Alderman Elliott that the Regular
Monthly Report for April of the Jacksonvi lle Police Department be
APPROVED. Said report r e flects; Report Sales $252 .75 making TOTAL
1
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 15, 1999
7:00 P .M. -7:23 P .M.
COLLECTIONS: Not Listed. ASSESSED: Not Listed . ROLL CALL:
Alder.men : Elliott, Smith, Gentry, Ray, Wilson, Williamson, Twitty
and Howard voted AYE. NAY 0. MOTION CARRIED.
FIRE DEPARTMENT:
POLICE DEPARTMENT :
STREET DEPARTMENT : Presentation of the 1999 Asphalt Overlay Program
Mayor Swaim related that the or i ginal proposal came in over budget
at sixty-thousand dollars and was re -assessed, adding that it is
budgeted with exact funds.
In response to a question posed by Alderman Wilson, City Engineer
Reel related that the City was divi ded into segments for the
contractors benefit.
Mayor Swaim related that the bid is being advertised and it is
hoped the work will be completed by early summer.
PARKS & RECREATION DEPARTMENT: DISCUSSION for t he Martin Street
Pool repair
ORDINANCE 1122 (#8-99)
AN ORDINANCE WAIVING COMPETITIVE BIDDING BY THE CITY OF
JACKSONVILLE, ARKANSAS, FOR THE PURPOSE OF OBTAINING REPAIRS FOR
THE POOL AT THE MARTIN STREET PARKS AND RECREATION FACILITY;
DECLARING AN EMERGENCY; AND , FOR OTHER PURPOSES.
Mayor Swaim relat ed that the pool has required annual repa i rs, and
this year the Commission and staff have made ef forts to permanently
sol ve the problem . He related that a proposal close to bid
spec ifi cations was over ninety -thousand d ollars . He related that
next year the pool will need to be permanently repaired and that
while repair cost are high it is not as significant as total pool
replacement cost .
Mr . George Biggs related that because of the fiberglass covering
the integrity of the structure is i nterminabl e . He related that
minimal repairs are proposed for the current year, adding that at
the conclusion of the season the fiberglass lining will be removed
so t hat permanent repairs can be det ermined . He related that
permanent repa i rs would involve a correct fiberglass lining or
plaster . He related that in orde r to meet the scheduled season
opening temporary repair cost is $14,051 .00 and will be performed
by Cabot Industries . He said that a gel coat without painting has
been proposed which will help in meeting the opening date . He
2
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 20, 1999
7 :00 P.M. - 7 :2 5 P.M.
stated that without knowing the integrity of the structure the
Commission did not want to propose expenditure of ninety-thousand
do ll ars at t his time .
Mayor Swa i m related that to help meet with the season schedule an
ordinance wa iving competitive bidding has been p repared. He
related that bids for permanent repairs did not come to fruition .
Alderman Smith moved, seconded by Alderman Wil liamson to suspend
the rules and place Ordinance 1122 on FIRST READING. ROLL CALL :
Aldermen: Elliott, Smith, Lewis, Gentry , Ray, Wilson , Williamson,
Tw i tty and Howard voted AYE. Motion received nine (9) aff i rmative
votes, (0) negative vote. MOTION CARRIED. Whereupon, City Atto rney
Bamburg read the Ordinance.
Alderman Ray moved, seconded by Alderman Smith to DISPENSE with the
reading of Ordinance 1 1 22 in its ent irety . ROLL CALL : Aldermen:
Elliott, Smith , Lewis, Gentry , Ray, Wilson, Wi ll iamson , Twitty and
Howard voted AYE. NAY (0). Motion received nine, (9) affirmative
votes, (0) negative votes. MOTION CARRIED.
Alderman Lewis moved, seconded by Alderman Wi l son to ACCEPT
Ordinance 1122 on FIRST READING. ROLL CALL : Aldermen: Elliott ,
Smith, Lewis, Gentry , Ray, Wilson , Williamson, Twitty and Howard
voted AYE. NAY (0) Motion received nine (9) affirmative votes,
(O) negative votes. MOTION CARRIED.
Alderman Wilson moved, seconded by Alderman Gentry to place
Ordinance 1122 on SECOND READING . ROLL CALL: Aldermen : Elliott,
Smith, Lewis, Gentry, Ray, Wilson, Williamson, Twitty and Howard
voted AYE. NAY (0). Motion receiv ed nine (9) affirmative votes,
(O) negative votes. MOTION CARRIED . Whereupon City Attorney
Bamburg read the Ordinance for the Second Time .
Alderman Gentry moved, seconded by Alderman Wi ll iamson that
Ordinance 1122 be placed on THIRD AND FINAL READING. ROLL CALL:
Aldermen: Elliott , Smith, Lewis, Gentry, Ray, Wilson, Williamson,
Twitty and Howard voted AYE. NAY (0). Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED . Ordinance
1122 read THIRD AND FINAL TIME by City Attorney Robert Bamburg.
Al derman Lewis moved, seconded by Alderman Wilson that Ordinance
1122 be APPROVED AND ADOPTED . ROLL CALL: Aldermen : Elliott,
Smith, Lewis, Gentry,
voted AYE. NAY (0).
(O) negative votes.
Ray, Wilson, Williamson, Twitty and Howard
Motion received nine (9) affirmative votes,
MOTION CARRIED.
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 20, 1999
7:00 P.M. - 7 :25 P.M .
Alderman Smith moved, seconded by Alderma n Gentry that the
EMERGENCY CLAUSE be appr oved and adop ted. ROLL CALL: Al dermen :
El liot t, Sm i th, Lewis, Gentry , Ray, Wi lson , Williamson, Twitty and
Howard vo ted AYE. NAY (0). Motion received nine (9) affir.mative
votes , (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED, ADOPTED AND NUMBERED 1122 THIS THE 20th DAY
MAY 1999 .
PLANNING COMMISSION:
GENERAL : a. RESOLUTION 519 (#6-99)
A RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF JACKSONVILLE,
ARKANSAS, TO AUTHORIZE AND/OR EXECUTE MODIFICATIONS AND/OR
CONTRACTS WITH ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY ON
BEHALF OF THE JACKSONVILLE WASTEWATER UTILITY; AND, FOR OTHER
PURPOSES .
Alder.man Wilson moved, seconded by Alderman Elliott to read
Resolution 519 . MOTION CARRIED .
Whereas City Attorney Bamburg read Reso l ution 519 (#6-99) .
Alder.man Ray moved , seconded by Alderman Wilson to dispense with
reading the Resolution 519 (#6 -99) in i ts entirety. MOTION
CARRIED.
Mayor Swaim related that Resolution 519 is a housekeeping measure,
pointing out the Arkansas Department of Pol lut ion Control and
Ecology (ADPC & E) became Arka nsas Department of Environmental
Qua l ity (ADEQ), and continuing a u t hori zation for the Mayor to sign
contracts .
Alder.man Elliott moved,
Resolution 519 (#6-99) .
seconded by Alder.man Gentry to approv e
MOTION CARRIED .
b . RESOLUTION 520 (#7 -99)
A RESOLUTION EXPRESSING SUPPORT AND ACCEPTANCE OF THE LOCATION OF
THE PROPOSED CLASS I LANDFILL EXPANSION AREA BY WASTE MANAGEMENT ,
INC.; AND , FOR OTHER PURPOSES .
Alder.man Smith moved, seconded b y Alderman Gentry to read
Resolution 520.
Discussion ensued as to the time factor extens ion regarding the
expansion . Mr . Mayor said that it is hoped t o be extended ten to
twenty years , however, projections regarding volume would affect
4
(-:l !(). ; ")fa •\.,''J ~ ... -":...~
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 20, 1999
7 :00 P.M . -7:25 P.M.
that time factor . He related that the Resolution states that
Jacksonville is the area to have jurisdiction, adding that the
request will be issued a certificate of need by Solid Waste Board
following by a public hearing and approval from ADEQ.
Mayor Swaim related that the ma in interest o f the City is to be
fortunate enough to have a landfill maintained as well as Two Pine,
adding that other alternatives would cost the City additional time
and funds. He stated that Jacksonville has enjoyed a little better
negotiated price with the current landfill.
Discussion ensued and it was related by Mayor Swaim that the
expansion would not interfere with the proposed North Belt Loop .
He then related that the perimeter is set by the road and all
rights-of way have been defined. He said that the early stages of
the landfill will begin below ground level, adding that once it is
above the level of the roadway v i sibility will lessen. He pointed
out that State law requires a l l garbage to be covered nightly.
At this time MOTION CARRIED.
City Attorney Bamburg read Resolution 520 (#7-99) .
Alderman Ray moved, seconded by Alderman Smith to dispense with the
reading of Resolution 520 (#7-99) in its entirety. MOTION CARRIED.
Alderman Smith moved ,
Resolution 520 (#7-99).
seconded by Alderman
MOTION CARRIED .
Lewis to approve
Mayor Swaim related that there will be opportuni ty during the
process for public input at the publ ic hearings held by ADEQ .
Discussion ensued as to pro j ected numbers for the expansion.
Mr . Mayor related that solid waste districts hold signif i cant
author i ty regarding the "certificate of need" prior to process by
ADEQ.
GREEN ORDINANCE
Alderman Fletcher voiced support for the creation of a green
ordinance comparable to the one implemented by the City of Little
Rock.
Discussion ensued as to industrial areas and t h e amount of trees in
areas that do not contain development. It was noted that a future
green ordinance would be recommended by the Planning Commission.
5
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 20, 1999
7:00 P .M. -7:25 P.M.
I n re sponse to a comment from Alderman Fletcher, City Attorney
Bamburg related that currently the City o f Li ttle Roc k i s revis ing
their green o rdina nce, adding t hat a s soon as i t is available he
will o b ta in a draft copy for the P lanning Commission t o consider .
PARK VI OL ENCE
In response to a question posed by Alderman Ray, Mr. George B iggs
related that e ff orts regarding Pol i c e patrol of the Parks has been
increased.
Mayor Swa im related that this is a problem that has arisen and will
b e given special consideration to k eep the Parks safe.
APPOINTMENTS:
ADJOURNMENT :
Mayor Swaim, without objection,
approximately 7:25 p.m .
adjourned the meeting at
Respectfully,
~Jw~0 MAYOR TOMMY WAIM
6
City Council Of Jacksonville , Arkansas
AGENDA
Regular City Council Meeting
JUNE 3 , 1999 7:00 P.M .
1. OPENING PRAYER:
2. ROLL CALL :
3 . PRESENTATION OF
MINUTES :
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT: a.
b.
11 . PARKS & REC DEPT:
12 . PLANNING COMMISSION:
13. GENERAL:
14. APPOINTMENTS:
15. ANNOUNCEMENTS :
ADJOURNMENT
Regular City Council Mee t ing
May 20 , 1999
Regular City Counc il Meeting
May 6 , 1999
Request to Accept Bid : Asphalt
Overlay Program
Request to Accept Bid: Sidewalk
Construction
Request to Accept Bid : Annual Lawn
Care for Parks and Recreation
Department
Request Funding to Repair Lights
on Field One -Dupree Park
Parks and Recreat ion Comm ission
Appointment of M ichael Diet z
for a term to expire 5/9/2004
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 3, 1999
7 :00 P .M. -7:30 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Counci l of the City of Jacksonville, Arkansas met in
Regular Session on June 3 , 1999 at t he regu lar meeting place of the
Council. Al derman Howard del i vered the invocation after which
Mayor Swaim led the standing audience in the "Pledge of Al l eg i ance "
to the flag.
ROLL CALL : Aldermen: Elliott, Smith, Lewis, Gentry, Ray , Wilson,
Fletcher, Williamson , Twitty and Howard answered ROLL CALL . Mayor
Swa i m also answered ROLL CALL declar ing a quorum . PRESENT ten {10),
ABSENT {O) .
Others present for the mee t ing were: City Attorn ey Robert E.
Bamburg, Deputy City Cl erk Melanie Green, Administration and Public
Works Di r ector Murice Green , City Engineer Duane Reel, Finance
Director Paul Mus h rush , Purchasing Agent C.J. Brown , Purchasing
Assistant Angela Blackl ock , Police Chief Hibbs, Fire Chief
Vanderhoof , Battalion Chief Ron Peeks, Par ks and Recreat i o n
Director George Biggs , Attorney Will Bond, Mrs. Judy Swaim , Mrs.
DeDe Hibbs, Mr . Terry Sansing , Le a der Reporter Ri ck Kron, and
interested citizens.
PRESENTATION OF MINUTES :
Mayor Swaim presented the minu tes of the Regular City Counc i l
Meeting of 20 May 1999 for approval and/or correct i on at the next
Regul ar City Counc i l Meeting .
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Wilson moved, seconded by Alderman Williamson that the
minutes of the Regular City Council Meeting of 6 May 1999 be
APPROVED . MOTION CARRIED.
CONSENT AGENDA :
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: a. Asphalt Overlay Program Bid
Mayor Swa im r elated that the l ow bid is between three and four
do l lars per ton less than the 1998 bid . He related that the list
represents a good range of the job and City Engineer Reel is
satisfied wi th the low bid contractor .
Alderman Smith moved , seconded by Alderman Howard to approve the
recommended low bid from Rowlett Construction in the amount of
$273,907.32 at $1.32 milling per yard.
1
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 3, 1999
7:00 P .M. -7:30 P .M.
Funds will be drawn from Street Department funding.
Mayor Swaim pointed out areas regarding the construction of the
railroad overpa ss that were deleted , add ing that the area would
require reworki n g at the time of construct i on .
MOTION CARRIED.
b . Sidewalk Construction Bid
Mayor Sw aim related that c urrent ADA requ irement s inc l ude
consideration for five foot sidewalks, adding that an addendum to
the original bid for five-foot sidewalks came in at a total of
$118,182.81 from Joyner-Ford Construction.
In response to a question posed by Alderman How ard, Mayor Swaim
related that ADA and Highway Department regulations are proposing
that all sidewalks be five feet.
Director of Admin istration and Publi c Works Murice Green re lated
that b ecause of ADA requirements Metroplan and othe r jurisdictions
are working t ogether to set standards for sidewa l k cons t ruction.
He related that a recently approved grant for the City stipulated
the construct i o n of fi ve foot sidewalks. He f urt h er pointed out
that because of developing stan dards and the overal l scope of
projects according to Metroplan five foot sidewalks are becoming
the standard. He related that standards and recommendations are
f ormed by representatives on the technical committee and
transportat i on advisory committee from each Metrop l an j urisdiction
which makes up the members of the inter-modal transportation
system . He s t ated that the development o f wider sidewa lks is just
one aspect of the whole pictur e in devel oping a better system
regarding safety and ADA requirements .
Mayor Swaim re lated t h at sidewalk l ocation from t he curb determines
Highway Department requ i rements , adding that if the s i dewalk i s
located next to the curb it must be one f oot wi der.
Mr. Green po inted out that North First Street has six foot
sidewalks adjacent to the c u rb .
Mayor Swaim relat ed that ef forts are being made to connect
sidewalks in the di fferent areas for pedestrian traffic.
Alderman Ray moved , seconded b y Alderman Wil son to appr ove the
recommended low bid from Joyner-Ford Construction in the amount of
$118, 182. 81 to be drawn from Str ee t Department funds . MOTION
CARRIED .
2
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 3, 1999
7 :00 P .M. - 7 :30 P.M.
PARKS & RECREATION DEPARTMENT : Annual Lawn Care Bid
Mayor Swaim r e l ated that the item is a corrected bid process.
Mr. Biggs r elated that Extreme Gre en was recommended by the
Baseball Association who contracted the company to handle Excell
Park. He said that they were p l eased wi th the results and is
requesting t hat their service for Dupree Park includin g fie l d five,
t he so ft ball fie lds, soccer complex, and the Community Cente r.
I n response to a question from Alderman Wilson , Mr. Biggs re l ated
that Chemlawn has p reviously performed the work .
Mayor Swaim noted that the contract consists o f weed i ng and
ferti lization and does n ot include mowing, adding t hat particular
attention is being paid to the soccer fields in efforts to get
grass to cover the fi e lds .
Discussion ensued and it was d etermined that the follow ing annual
lawncare bid would include lawn maintenance City wide .
Alderman Smith moved, seconded by Alderman Ray to approve the
recommended low bid from Extreme Green in the amount of $10,260.00.
MOTION CARRIED .
PLANNING COMMISSION:
GENERAL : Request Funding to Repair Lights/Dupree Park Field One
Mayor Swaim related the earlier allocation for lighting work at
fie ld one, adding that the lighting situation now appears to be one
where the wi ring is n o t s uffi c ient .
Alderman Williams on agreed to be a committee of one to ma k e
r e commenda tion to Council regarding further q u ality of wiring and
switches.
Alderman Wilson moved , seconded by Alderman Ray to approve an
estimated $20,000.00 in funding for lighting repair at Dupree Park
with funds to be drawn from Capital Improvement . MOTION CARRIED.
APPOINTMENTS : PARKS AND RECREATION COMMISSION
Mayor Swaim re l a t ed that Mr . Di etz is invo lved with sports in
Jacksonville and underst ands that a Commiss ioner 's r esp o nsibi lity
in s erving is to loo k at and be aware of t h e entire Parks program .
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 3, 1 9 9 9
7:00 P .M. -7 :30 P .M.
Alderman Wilson moved , seconded by Alderman Smith to approve the
appointment of Mr . Michael Dietz to the Parks and Recreation
Comm i ssion fo r a five -year t erm to e x pire 9 May 2 004 . MOTIO N
CARRIED .
ANNOUNCEMENTS :
Mayor Swaim encouraged registration for Arkansas Municipal League
being held June 16th -18th.
Al derma n Wilson commended efforts by the Parks Department and
Softball Association regarding the Softball Tournament , adding that
area bus i ness' benefited and can appreciate the efforts. He said
that all City employees are doing a good job and commented on the
appearance of the City grounds.
Alderman Wilson pointed out that the Chamber of Commerce wi l l host
an event on the lOth to honer Mr. Bobby Lester. He suggested that
along with a proclamation from the Mayor he would like to see the
Counci l join that expression with a Resolution of appreciation. He
commended Mr. Lester 's accomplishments regarding the district
school children.
Alderman Williamson pointed out that his wife is ret iring from the
school system after 34 years as a teacher in the school d i strict.
General consensus of the Council was that City Attorney Bamburg
prepare a Resolution in honor of Mr . Bobby Lester and Ms. JoAnn
Williamson .
Mayor Swaim said that he appreciates the comments regarding the
Ci ty grounds, adding t hat Jimmy Oakley is graduating from a
management course at the University of Little Rock. He related
that Jimmy Oakley has been in the management program for two years.
He related that the course is a middle management course avai l able
for government employees . He commended the course saying that it
has enhanced Jimmy Oakl ey 's management ab il ity and saves the City
money in the long run.
In response to a question posed by Alderman F letcher , Mayor Swaim
re l ated the James Street building is being considered for
development as the new Chamber of Commerce. He informed Council
that Alderman Wilson 's Bank purchased and donated the building to
the City of Jacksonville, which is valued at $450 ,000.00. He then
related the need for additional space near the Police Department.
Alderman Fletcher suggested the street between Dupree and James be
closed and incorporated into the exi sting i sle for green space.
4
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 3, 1999
7:00 P.M . -7:30 P.M.
He related that he appreciates the flower beds and would like to
see a fountain or another type of focal point in that area . He
re l ated that a fountain and a court yard would be ideal .
Mayor Swaim related that concrete work has been donated for a
mi l itary type monument for the area , adding that there is
additional space available .
Mr . Murice Green related that Jacksonvi l le Incorporated was not
approved for a grant thus the City has accepted it as a Public
Works project. He related that work ha s begun and encouraged
suggestions. He related that the area now has water and the
possibility of a fountain in under consideration.
Mayor Swaim related that the Downtown Organization would welcome
participation and memb e rship. He related that the City matched
funds raised by the Downtown Organization to purchase banners
commemorating education.
Alderman Howard raised the quest i on of additional housing for
seniors and Mayor Swaim re l ated that HUD is reviewing a grant
application regardi ng e ff orts to achieve another faci lity similar
to the existing Towers building . He related that recently HUD has
moved away from bui ldi ng multi -story structures and toward single -
story separate dwelling situat ions. He stated that land costs are
the major diffi culty , adding that HUD has agreed to consider
applicat i on for a mult i-story facility and that Jacksonville has
submitted those plans. He related combined efforts with the
Jacksonville Chamber Foundation and the Jacksonville Housing
Facility as the non-governmental sponsor to share expenses. He
related that the grant is for $2,045,000.00 and that with the
addi tional funds it will allow for a three -story structure wi th 36
to 38 units. He referred to the sketch of the proposed development
a nd related that it would face Bailey Street with parking around
the shopping center area. He pointed out one main focus was to
cons truct a facility close to shopping for the elderly. He related
a 50 -50 chance of obtaining a grant and acknowledged help from the
Housing Facilities Board and engineering services from Tommy Bond .
He re lated t hat the current waiting list for the existing faci l ity
wo uld more than fill the proposed new facility and start a new
wa iting list. He related that during a publ ic meeting at the
Elderl y Activity Center the project received over whelming support
and many of those wanted t o get on the waiting list of the proposed
building.
5
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 3, 1999
7:00 P.M. -7:30 P.M.
He related that Ms . Francis Burnett has requested the first
han dicap room in the new building. He explained that Ms. Burnett
had always lived in Jacksonvil l e but when put into a whee l chair
she could no longer stay in her home and is now residing in a
fac il ity in Gravel Ridge due to the lack of space in Jacksonville.
He said that she wants to be in the City. He acknowledged help
from CDBG and the o t her agencies earlier ment ioned.
ADJOURNMENT :
Mayor Swaim, without objection,
approximately 7:30 p .m.
Respectful l y,
6
adjourned the meeting at
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BID NUMBER: Project t/ 0214
CITY O F .JACKSONVIllE
810 TABULA nON SHEET • :\
DE'PT.'Eng ineer!'l\~: 5/28/99 TIME: !0:45AM TABUlATED BY: \:JY
I Lasiter Cranford Rowlett
ITEM UNIT UNIT UNIT
NO. QTY. I DESCRPTION I =E IAMcxm : IAMO(MT PRICE AMOUNT PRICE AMOUNT PRICE
I J
I
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I I
!
!
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ASHPHALT OVERLAY
I
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~ 33.91 er to
I
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!milling
lper y~ I I
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t~:~:~:::~:~:~J E{{~:{:~:}:
100-
100-r 200 pe 4000 p r
ton=32 .25 ton=32
I 1om J 20i-
500 p r 400 1
ton=3 .25 =26 .8
I ove r
501=
I 28.98 I
j 1.50 I
i;!;l
1 1.32 !
II milliJ.g I P" Y1
t~=~=r~:=:=:~:r :~=~=~=r~t=~:~: I I TOTAL P~_c~ 432,462.98-l 372,871.44 I RECOMMENDED BIDDER:
342 .651.30
Rowlett Conttr
***NOTE: 10,778 per ton of Asphalt
40,350 per ft milling
(
' I ;
1 ... ·.·-·-·.·.·.·.·. :::::::::::~::::~::
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UNIT
AMOUNT PRICE
I
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l.-.·.·.·.·.•.·.·.-.1 :::::::::::::::::::
AMOUNT =~AMOUNT
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~=~=r~=====~=:::-
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CITY OF .IACKSONVIUE
BID T ABUI.A TION SHEET _ ~
BJDNUMSER : Project# 0213 DEF'T.: DATE : TIME: TABULATED BY: Uf
Engineering 5/28/99 !0:30AM
OP""" BY' 'l'l"'f ~
ITEM
NO.
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QTY.
I
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Saine Constructio Ford Const
I lp~ = IAMOU'IT
UNIT ! UNIT UNIT UNIT
DESCRPTION AMOUNT PRICE AMOUNT' PRICE AMOUNT PRICE AMOUNT PRICE
i 1
110,119-19 I SIDEWALK CONSTRUCTION 98,5H 92,067 I 97,463 20 60 98,51 6
9,90( 6,700 5,400 7,200 6,660 I /"~' I ADA I ADA ADA
I cap I I I
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' i I I I I I i . ; ! i I i
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~i ~t:::;:}~:~:;:~ I -~I~=~=~===~=r=~= '=~:?;:r:}~: "~=~=~=~===r==~=
TOTAL PRICE 1108,416 I 104 ,163.20 97,467.701 105,7 16
RECOMMENDED B IDDER: Joyner-Ford
***NOTE: Specification calle d for 4' sidewalks need 5 ' all bidde rs present
a t bid opening and agreed on l ow bidder ge tting bid and nego t iat e
with low b idd er on i ncreased cos t due to 5'sidewalks instead of 4'.
116 .779.49
AMOUNT = IAMOUNl
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BID NUMBER : 99009
ITEM
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CITY OF .JACKSONVILLE
BID TABULATION SHEET
OEPT.:Parks OATE:S/20/99 TIME:1Q :30
I Cheml awn Exl;F~~5
TABULA Tal BY: S , D
I
UNIT UNIT
NO. OTY. I DESCRIPTIO N I:E AMOUNT ::: IAMOUHT UNIT I PRICE AMOUNT PRICE AMOUNT PRICE
I i I Annual Lawncare for
Parks & Recreation 18,00( 10,260
I
I I I I !
I I I I I I I
I I i I I I i I ! I I i I I I I I I l I ! I I I I I I ' I I I
TOTAL PRICE: b:~:~;:;::~:=:~:~:~ 18000 h~{;f:;~:d 1 0 26 0 . Iff~:~:~:}~ :~:~:~:}?~=~=~=~:, 1:~{:~:}~:}~:.
TERMS:j I
RECOMMENDED BIDDER:! Extreme GreJn
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AMOUNT PRICE AMOUNT =IAMOlml
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CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
1. OPENING PRAYER:
2 . ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES :
5. CONSENT AGENDA:
(Animal Control)
(Fire Department)
(Police Department)
(OECD)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11 . PARKS & REC DEPARTMENT:
12 . PLANNING COMMISSION:
13 . SANITATION DEPARTMENT:
JUNE 17, 1999
Regular City Council Meeting
June 3, 1999
Regular City Council Meeting
May 20, 1999
Regular Month ly Report/May
Regular Month ly Report/May
Regular Monthly Report/May
Regular Monthly Report/May
Extend Ambulance Contract for One
Year with Arkansas Emergency
Transport
14. GENERAL: a. RESOLUTION: 521 (#8-99)
Appreciation for Retiring and Retired
Pulaski County Special School District
Employees
15. APPOINTMENTS :
16. ANNOUNCEMENTS :
ADJOURNMENT
b. Finance Department Request:
Perm iss ion to Amend 1998 Budget,
Merge Acco unts & Close Accounts
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 17, 1999
7:00 P.M. -7:10 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on June 17, 1999 a t the regular meeting p l ace of
the Council . Alderman Smi th delivered t h e invocation after which
Mayor Swaim l ed the standing audience in the "Pledge of Al l egiance "
to the flag.
ROLL CALL : Aldermen : Elliott, Smith, Lewis, Gentry, Ray , Wilson,
Fletcher, Twitty and Howard answered ROLL CALL. Mayor Swaim al s o
answered ROLL CALL declaring a quorum. PRESENT nine (9), ABSENT
( 0) .
Others present for the meeting were : Ci t y Attorney Robert E.
Bamburg, Deputy Ci ty Clerk Melanie Green , Director o f
Admini stration Mur i ce Green, City Engineer Duane Reel, Purchasing
Agent C.J . Brown, Purchasing Assistant Ange la Blackl ock , P olice
Chief Hibbs, Fire Chief Vanderhoof , Bat allion Chief Bill Plunk,
Mrs. Judy Swaim, Mrs. DeDe Hibbs, Mrs . Edith Smith , Mr. Mitch
Green , Arkansas Emergency Transport Mr . Mack Hutchinson , Mr. Terry
Sans ing, Jackson vi ll e Patriot Reporter Peggy Koury , Leader Reporter
Rick Kron , and interested citizens.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes o f the Regular City Council
Meeting of 3 June 1999 for approval and/or correction at the next
Regular City Co uncil Meeting .
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Lewis that the minutes
of the Regular City Council Meeting of 20 May 1999 be APPROVED .
MOTION CARRIED .
CONSENT AGENDA :
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Elliott moved, seconded by Alderman Lewis to APPROVE the
monthly Animal Control Report for May 1999.
Re p ort re flec t s the f ollowing:
REVENUES .............................. $
CONTR I BUTIONS ............ _. . . . . . . . . . . . . $
ADOPTIONS/FINES . . . . . . . . . . . . . . . . . . . . . . . $
TOTAL ............................. $
721.00
.00
721.00
721 .00
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Gentry, Ray, Wilson ,
Fletcher, and Howard , voted AYE, NAY (0). MOTION CARRIED.
1
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEET I NG
JUNE 17, 1999
7 :00 P.M. -7:10 P.M.
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Elliott moved, seconded by Alderman Lewis to APPROVE the
May report of the Jack sonville Fire Department. Said Report
reflects a fire loss of $53,500.00 and a Savings Total of
$176,500.00. ROLL CALL : Aldermen: Elliott, Smith, Lewis , Gentry,
Ray, Wilson, Fletcher, Twitty and Howard voted AYE. NAY 0. MOTION
CARRIED.
REGULAR MONTHL Y REPORT/POLICE DEPARTMENT
Alderman Elliott moved, seconded by Alderman Lewis that the Regul ar
Monthly Report for May of the Jacksonville Police Depar t ment be
APPROVED . Said report reflects; Report Sales $254.00 making TOTAL
COLLECTIONS: Not Listed . ASSESSED : Not Listed . ROLL CALL:
Aldermen : Elliott , Smith, Lewis , Gentry, Ray, Wilson, Fletcher,
Twitty and Howard voted AYE. NAY 0. MOTION CARRIED .
REGULAR MONTHLY REPORT/OECD
Alderman Elliott moved, seconded by Alderman Lewis that the Regular
Monthly Report for May, of Economic and Community Development
Department be approved. Said report reflects:
HOUSING REHABILITATION:
Loan Applications (HOME) .................. .
Grant Ap plications (CD BG) ................. .
Emerge ncy Handicap (CDBG) ................. .
Program I nquiry Mail-outs ................. .
Warranty Repairs .......................... .
Tota l Jobs Bid ............................ .
Total Jobs Done ........................... .
MONTHLY
2
1
0
5
0
0
0
Sewer line (Loans & Grants) MONTHLY
Applications Received...................... 0
Program Inquiry Mail-outs . . . . .. . . .. . . ...... 1
Total Jobs Bid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
Total Jobs Compl eted . . . . . . . . . . . . . . . . . . . . . . . 0
Homebuyer Assistance Grant (HAG) MONTHLY
Applications Received . . . . . . . . . . . . . . . . . . . . . . 1
Applications Approved . . . . . . . . . . . . . . . . . . . . . . 1
Proces s ed & Closed . . . . . . . . . . . . . . . . . . . . . . . . . 1
Program Inquiry Mai l-outs . . . . . . . . . . . . . . . . . . 1
HOME BUILDING/RECONSTRUCTION:
Homes built or re -constructed ............. .
Const r uction S al es ........................ .
Loan Ap p licat ions ......................... .
Program Inquiry Mai l -outs ................. .
2
MONTHLY
0
0
1
3
YR-TO -DATE
8
5
2
5
0
7
4
YR -TO -DATE
3
1
2
2
YR-TO -DATE
7
7
6
1
YR-TO-DATE
2
1
2
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 17 , 1999
7 :00 P.M. -7 :10 P .M.
Pending Financing ......................... .
Approved Loans ............................ .
2
0
2
0
Mayor Swaim commented on the significant drop in total value o f
r eported stol e n property in the Pol ice Department Report as
compared to a few years ago. He also pointed out the high rate of
recove r y and commended the crime fighting efforts of the Police
Department .
In resp onse t o a question posed by Al derman F l etcher , Chief
Vand erhoof explained t h at fire item loss is the negitive side of
the fire service , add ing that t he line ite m of total savi ngs is the
pos i tive aspect of property esti mated saved.
ROLL CALL : Aldermen: Elliott, Smith, Lewis , Gentry, Ray, Wilson,
and Howard, voted AYE, NAY (0). MOTION CARRIED.
FIRE DEPARTMENT : Extend Ambulance Contract with Arkan sas Emergency
Tran sport
Mayor Swaim related t h at the contract has an option to renew ,
addi ng t h a t Ch ief Vanderhoof is pleased with the se r vice.
Alderman Smith moved, seconded by Alderman Wilson to renew the
Emergency Ambulance Contract with Arkansas Emergency Transport.
MOTION CARRIED .
POLICE DEPARTMENT :
STREET DEPARTMENT:
PARKS & RECREATION DEPARTMENT:
PLANNING COMMISSION :
SANITATION DEPARTMENT :
GENERAL : a . RESOLUTION 521 (#8-99)
A RESOLUTION EXPRESSING SUPPORT AND APPRECIATION FOR MANY YEARS OF
SERVICE AND DEDICATION BY VARIOUS RETIRING AND RETIRED EMPLOYEES OF
THE PULASKI COUNTY SPECIAL SCHOOL DISTRICT ; AND, FOR OTHER
PURPOSES.
Alderman Fletcher moved, seconded by Alderman Lewis to read
Resolution 521. MOTION CARRIED.
Whereas City Attorney Bamburg read Resolution 521 (#8-99).
Alderman Wilson moved,
Resolution 521 (#8-99).
seconded by Alderman Lewis to approve
MOTION CARRIED .
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 17, 1999
7 :00 P.M. -7 :10 P.M .
b . Finance Department Request/Permission to Amend 1 998 Budget,
Merge Accounts & Close Accounts
Mayor Swaim related that there have been changes in the procedure
of Park Funds by the advice of the auditor and Finance Director
Paul Mushrush. He explained that those accounts have been closed
and merged into the General Fund to clarify the budget.
Alderman Elliott moved , seconded by Alderman Lewis to approve the
request to amend the 1998 budget. MOTION CARRIED .
Specific amendment request as presented by handout to Cou ncil is to
amend the 1998 General Fund Budget from $8,986,955 to $1 0,390,382,
an increase o f $1,403,427, to modify the reporting status of Parks
& Recreation revenues and expenditures .
APPOINTMENTS:
ANNOUNCEMENTS :
Alderman Wi lson recognized Mayor Swaim for his acomplished term as
Municipal League President. I t was the consensus of the members of
t he City Council that he is commended for the continued good job of
managing the resources of the City . It was a l so noted the good
will he has brought to the Community and has broadening the
exposure of the Commun ity. The Council expressed their
appreciation to Mayor Swaim .
ADJOURNMENT:
Mayor Swaim, without objection,
approximately 7:10 p .m.
Respectfully,
4
adjourned the meeting at
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
JULY 1, 1999 7:00 P.M.
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES :
5 . CONSENT AGENDA:
6. WATER DEPARTMENT:
,.--.. 7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10 . STREET DEPARTMENT:
11 . PARKS & REC DEPT :
12. PLANNING COMMISSION:
13 . GENERAL:
14. APPOINTMENTS:
15. ANNOUNCEMENTS :
r-ADJOURNMENT
a.
b.
Regular City Council Meeting
June 17, 1999
Regular City Council Meeting
June 3, 1999
PRESENTATION of 1998 Audit
Request to Accept Bid:
Uniform Rental Agreement
HOSPITAL BOARD APPOINTMENTS :
Mr. Roy Hart term to expire
30 June 2003
Mrs. Terry Roy term to expire
30 June 2000
Mr. Alton Higginbotham term to
expire 30 June 2002
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 1 , 1 999
7 :00 P.M. -7:30 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The Ci ty Council of the City of Jacksonville, Arkansas me t in
Regular Session on July 1, 1999 at the regular meet i ng place of t h e
Coun cil. Alderman Howard delivered the invocation after which
Mayor Swaim led the standi ng aud ience in t h e "Pledge of Allegiance"
to the flag.
ROLL CALL : Aldermen : Elliott , Smith, Lewis, Gentry, Wilson,
Fletcher, Williamson, and Howard answered ROLL CALL . Mayor S wa im
also a n swered ROLL CALL declari ng a quorum. PRESENT eight (8),
ABSENT (2).
Others present for the meeting were: City Attorney Robert E.
Bamburg, Deputy City Clerk Melanie Green, Administration and Public
Works Director Murice Green, City Engineer Duane Reel , F i nance
Di rec t or Paul Mushrush, Finance Accountant Cheryl Erke l , Purchasing
Agent C.J. Brown , Police Chief Hibbs, Fire Chief Vanderhoof , P a rks
and Recreation Di r ector George Biggs, OECD Di rector Frank Rowl and ,
Mrs . Judy Swa i m, Mrs . DeDe Hibbs, Mrs . Edith Smith, Mrs. Lindy
Lewi s , Mr . Terr y San s ing , Leader Repor ter Ro b ert Cox, Democrat
Gazette Report e r Larry Au lt, and interested citizens.
PRESENTATION OF MINUTES :
Mayor Swaim presented the minutes of the Regular City Council
Meeti ng of 1 7 J une 1999 f or approval and/or correction at the next
Regula r City Counc i l Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES :
Alderman Wilson moved, seconded by Alderman Howard that the minutes
of the Regular City Council Meeting of 3 June 1999 be APPROVED.
MOTION CARRIED .
CONSENT AGENDA :
FIRE DEPARTMENT :
POLICE DEPARTMENT :
STREET DEPARTMENT :
PARKS & RECREATION DEPARTMENT:
PLANNING COMMISSION :
GENERAL : a.
REPO RT
PRESENTATION OF 1998 COMPREHENSIVE ANNUAL FINANCIAL
Mr . Mack McAlister of McA l ister & Associates recognized Gerald
Clark and Finance Director P aul Mushrush for the audit
accomplishment .
1
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 1, 1999
7:00 P .M. -7:30 P.M .
He related that his firm is pleased to present the audit which i s
included in the Comprehensive Annual Financial Report and pointed
out that this marks the second year the Ci ty has published the
Report known as CAFER. He said that the City was one of only six
i n the state of Arkansas to receive an award in 1997 for its
excellence in financial reporting . He commented on the superb
achievements i n government reporting s tandards for the City.
He referred to his letter t o Counci l and highlighted areas of
attention. He encouraged the members to contact his office
regarding any questions. He then relat e d that the City's revenue
for 1998 was approximately sixteen mil lion dollars which represents
an increase of 1 . 7% over the 1997 revenues. He said that the
increase can part ly be attributed to the new one-cent sales tax
d esignated for the Wastewater system improvements which began in
Januar y 1 998. He related that the City of Jacksonville is
financially healthy and doing we l l. He stated that his op i nion of
the general purpose financial statement of the City is that there
are no reportable conditions on internal controls o r material
instances of non-compliance with the laws and regul ations r e lat ing
to the audit.
He expressed grat itude for the opportunity to work with a quality
City finance department and thanked t he City Council.
In respo nse to a question posed by Alderman Wilson , Mr . McAlis ter
related that the five i tems regarding recommenda tion are minor in
nature and have been corrected with only one pending contract item
that is being addressed by the City Attorney . He also respo nded
that it is a function of management control to oversee the
particulars regarding overpaid i nvoices.
Alderman Wilson questioned not i fication by the computer if the
payout amount exceeds the original amount of contract. Mr.
McAlister said that h e is confident that i f the technol ogy exists
Mr. Mushrush will investigate.
Mayor Swaim noted t he long hours he has observed Paul a nd Gerald
working on the audit and the thorough manner of whi c h the audit was
conducted.
b. Request to Accept Bid Uniform Rental Agreement
2
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 1 , 1999
7 :00 P.M. -7:30 P.M.
Mayor Swaim related that of the two companies partic i pating in t he
bid proc ess Cintas completed the entire request of i t ems while
Ameri pri de only sub mit t ed a unit price l e aving o t her items unbid.
He also related that Ameripride presently cont racted by the City
h as a h i story of d ocumented p roblems. He stated that for those
reas ons the recommendati on is for Cintas .
Alderman Smith moved, seconded by Alderman Elliott to award uniform
rental bid to Cintas in the amount of $17,836.00 and reject the bid
from Ameripride . MOTION CARRIED .
Mayor Swaim no t ed that the se are budgeted items to b e drawn from
the p r o s pec t ive dep a r t ments.
ANNOUNCEMENTS :
OECD CO NSOLIDATED ANNUA L PERFORMANCE EVALUA TION REPORT :
Mayor Swaim po i nted out the Consolidated Annual Performance and
Evaluat i on Report provided to Council from the Economic a nd
Communi t y Development Department is an annua l repo rt required by
HUD .
GRASS MOWING AND UNSIGHTLY CONDIT I ONS:
Mayor Swaim related that with the wetter than usual spring weather
the re has been an increase in grass mowing calls . He assured that
the Code Enf orcement Officers are working on those conditions and
have sent 392 letters r egardi ng grass and unsightly conditions . He
r elated that 56 lots have been contracted for mowing by an outside
company. He asked that citizens b e patient pointing out the
lengthy process regarding the t ime of notice and proper procedure.
He stated that the lot maintenance expenditure of $3,000 .0 0 may
exceed i tself for 1999. He re i terated t h at t he mowing situation i s
time consuming and can be frustrating.
APPOINTMENTS: HOSPITAL BOARD APP OINTMENTS
Mayor Sw aim re l ated that Hospital Board recommends t heir own
appoi ntments and has furt her recommended a s taggering of those
appointments in order to keep k n owledge and experience consistent
among membership. He relat ed that with the extens i ve issues such
as Me dicare and Medicaid along with major renovation , experience is
vi tal. He pointed o u t the different h e al th facilit i es that have
recently opened in Cabot, Ward and Lonoke, adding that it is a very
detailed operat ion .
Alderman Wilson moved, s econded by Alderman Elliott to approve the
appointments of Mr . Roy Ha r t for a term to expire 30 June 2003,
Mrs. Terry Roy for a term to expire 30 June 2000, and Mr . Alton
Higginbotham f or a term to expire 30 June 2002. MOTION CARRIED.
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 1, 1999
7 :00 P .M. -7:30 P.M.
He related that the Board will continue working to keep a good
community hospital that is financially sound and complimented the
medical care provided by the hospital staff.
SIDEWALKS:
Alderman Fletcher related concerns from a c iti zen regarding
sidewalk construction on S tanphi ll.
Mayor Swaim recognized OECD Director F r ank Rowland to update .
Mr. Rowland pointed out that t he sidewalk project was originally
designed from citizen input in public hearings. He related that he
and City Engineer Reel have d i scussed the project and letters are
being sent to area homeowners and to homeowners in Henry Estates.
He stated that he felt the general consensus thus far is that area
resident s do not desire the project or at least t hat des i gn of the
proposed sidewalk. He stated that the proposed sidewalk
construction is the only p ossible design . He stated that i f after
further citizen input it is determined that the project is not
desired it will be cancelled. He then related that there are other
projects less controversial which are needed as much .
Alderman Fletcher elaborated that the concern of the citizen he
spoke with dealt more with concerns for the sidewaynlk encroaching
on his personal property.
Mr . Rowland related that he felt those concerns could better be
addressed by the City Engineer, adding that only a small amount o f
funds were available from CDBG who teamed with the Public Works
Department under the general sidewalk program to enable them to
construct sidewalks for the ent ire street. He stated that the only
feasible construction regarding the limited fund s is to construct
the sidewalk under the current proposal.
Mayor Swaim r e lated that his understanding of the citizens request
is that the ditch be constructed with pipe and box culvert to
accommodate sidewalk placement, adding that it would be an
excessive cost for the project . As a matter of record he stated
t hat he is asking the Planning Commission to require sidewalks in
new subdivisions. He related that current ly the City is spendi ng
over $100,000.00 annually on the construction of sidewalks and is
not close to the stage of desired sidewalks. He related that
developers need to bear the cost of sidewalks in new subdivisions
in the future. He mentioned modif i cation of the sidewalk
ordinance.
4
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 1, 1999
7 :00 P.M. -7:30 P .M.
Alderman Elliott offered that consideration for sidewalks in
commercial areas may need to be addressed.
Alderman Wilson commented that major needs are being addressed in
the sidewalk p r ogram and that there has been a great deal of
accomp lishments in the program.
Mayor Swaim related that society has again turned back to a
pedestrian rather than mo t o ri zed society and sidewalks a re desired
by c it izens. He referred to the master sidewalk plan where a r eas
are b eing j oined by sidewalks , concurring that there is great
progress in the p r ogram.
SAGE STREET CONSTRUCTION:
Mr. Rowland related that bid process for the Sage Street Project
wi ll complete by t he end of July with work to begin in August .
OVERLAY CLEAN-UP:
In response to a question posed by Alderman Lewis, Mr. Murice Green
related that at t he end of the project the o verl ay company wi ll
clear asphal t or gravel temporarily left in the gutter and
easements .
ADJOURNMENT :
Mayor Swaim, without objection,
approximately 7:30 p.m .
Respectful ly,
5
adjourned the meeting at.
M
i ·~
,_ .-:
(7)
("-". ~
'-
CllY OF JACKSONVIUE
TABULATION SHEET
BID NUMBER: JI\X.990010
UNIFORM RENTAL AGREEMENT
---
DEPT:
City Hall
CINTAS
ITEM
NUMBER
1
2
3
4
5
6
7
TOTAL:
' ,,..{"\
DATE: TIME: TABULATED BY: l./ OPENED BY: 'ill ..I
6115199 10:30AM 'I
AMERIPRIDE
QTY: DESCRIPTION UNIT AMOUNT UNIT AMOUNT UNIT
PRICE PRICE PRICE ..
51 STANDARD $5.50 $280.50WK $5.25 $267.75WK
5 COTTON $7.00 $35.00WK
51 JACKETS $0.50 $25.50WK
4 COVERALLS $0.50 $2.00WK
5 GARMENT MAKE UP AFTER $0.90 $450.00YR
1ST30DAYS
5 COMPANY EMBlEM AFTER $1 .50 $750.00YR
1ST30DAYS
5 NAME EMBLEM AFTER $0.90 $45Q.OOYR
1ST30DAYS
NOTE: Ameripride was not sent Invitation to bid. lnvitat lion to bid was sent to White Rose linen unaware
Linen was same as Ameripride.
$17,836.00 $13,884.00
RECOMMENDED BIDDER: CINTAS
(
CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
1. OPENING PRAYER :
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
(Animal Control)
(Fire Department)
(Police Department)
(OECD)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPARTMENT:
12 . PLANNING COMMISSION :
13. SANITATION DEPARTMENT:
JULY 15, 1999
Regular City Council Meeting
July 1, 1999
Regular City Council Meeting
June 17, 1999
Regular Monthly Report/June
Regular Monthly Report/June
Regular Monthly Report/June
Regular Monthly Report/June
Request to Accept Bid:
Mosquito Control (Mayor Swaim)
14. GENERAL: a . ORDINANCE 1123 (#9-99)
Regulations For Private Swimm in g
Pools
b. Video Presentation:
Battle of Reeds Bridge
c. Request to Accept Bid:
Fencing for 911 Building
15. APPOINTMENTS :
16. ANNOUNCEMENTS :
ADJOURNMENT
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 15, 1999
7:00 P .M. -8:00 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DR .
The City Council of the City o f Jacksonvil l e, Arkansas met in
Regular Session o n July 15, 1999 at the r e gular meeting place of
the Coun ci l . Alderman Smith delivered the invocat ion after wh i ch
Vice Mayor Lewis led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL : Aldermen : Elliott, Smith , Gentry, Ray, Wilson ,
Fletcher, Williamson, Twitty and Howard answered ROLL CALL . Vice
Mayo r Lewi s also answe r ed ROL L CALL declaring a quorum. PRESENT
nine {9), ABSENT {0).
Othe r s pre sen t for t he meeting were: Deputy City Clerk Melanie
Gr een , City Attorn ey Robert E . Bamburg , Director of Adm i nis t ration
Murice Green, Human Resource Director Dennis Foor , City Engineer
Duan e Ree l, F i nance Di r ec t or Paul Mushrush, Pur chasing Agent C. J.
Brown , Assistant Purchasing Agent Angela Bl acklock , Police Chief
Hibbs, F i re Ch ief Vanderhoof, OECD Di rector Frank Row l and, OECD
Adminis t rat i ve Ass i stant Gerri Prince, Par ks and Recreation
Director George Biggs , Mr. Tommy Dupree , Mr. Josh Baxter, Mrs. DeDe
Hibbs, Mrs . Lindy Lewis, Mr. Terry Sansing , Patriot Reporter Peggy
Koury , Leader Reporter Ri ck Kron, Democrat -Gazette Re porte r Larry
Ault, and interested citizens .
PRESENTATION OF MINUTES :
Vice Mayor Lewis presented the mi n utes of the Regular City Council
Mee t i ng of July 1, 1999 for approval and/or correction at the n ext
Regul ar City Council Me et ing.
APPROVAL AND/OR CORRECTION OF MINUTES :
Alderman Smith move d, seconded by Alderman Wilson that the minutes
of the Regular City Counc i l Meeting of 17 June 1999 be APPROVED .
MOTION CARRIED.
CONSENT AGENDA :
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Ray moved , seconde d by Alderman Gentry t o APPROVE the
monthly Animal Control Report for June 1999 .
Report reflects t he fol lowing:
REVENUES ................................. $
CONTRIBUTIONS ............................. $
ADOPTIONS/FINES ........................... $
TO TAL ..................................... $
1
470.50
.00
470.50
470.50
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 15, 1999
7:00 P .M. -8:00 P .M.
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Ray moved , seconded by Alderman Gentry to APPROVE the
monthly Report for June 1999 of the Jacksonville Fire Department.
Said Report reflects a fire loss of $67 ,800.00 and a savings total
of $178,300 .00 for the month .
REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Ray moved, seconded by Alderman Gentry that the Regular
Monthly Report for June of the Jacksonville Police Department be
APPROVED. Said report reflects; Report Sales $314.75 making TOTAL
COLLECTIONS : Not Listed. ASSESSED : Not Listed.
REGULAR MONTHLY REPORT/OECD
Alderman Ray moved, seconded by Alderman Gentry that the Regular
Monthly Report for June, of Economic and Connnunity Development
Department be approved. Said report reflects:
HOUSING REHABI L ITATI ON : MONTH LY
Loan Appli cat i ons (HOME) . . . . . . . . . . . . . . . . . . . o
Grant Applications (CDBG) . . . . . . . . . . . . . . . . . . 1
Emergency Handicap (CDBG) . .. ......... ...... 0
Warranty Repa i rs . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Tot a l Jobs Bid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Tota l Jobs Comp l eted . . . . . . . . . . . . . . . . . . . . . . . 2
Program Inqu iry Mail-outs . .. ... .. . . . . . . . . . . 3
Sewer line (Loans & Grants) MONTHLY
Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . o
Tot a l Jobs Bid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . o
T otal Jobs Comp l eted . . . . . . . . . . . . . . . . . . . . . . . o
Program Inquiry Mail -outs . . . . . . . . . . . . . . . . . . 1
Homebuyer Assistan ce Grant (HAG) MONTHLY
Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Approve d . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Processed & Closed ......................... 2
Program Inqu iry Mail -outs .......... .. . . . . .. 1
HOME BUILDING/RECONSTRUCTION:
Homes bui l t or re -constructed completed
Cons truction S ales ........................ .
Mo rtgage Loan Applications ................ .
Pending Fi nancing ......................... .
Approved Mortgage Loans ................... .
Program Inquiry Ma i l-outs ................. .
2
MONTHLY
0
0
0
0
0
1
YR-TO -DATE
8
6
2
2
9
6
8
YR -TO-DATE
3
2
2
2
YR -TO-DATE
11
9
8
2
YR-TO -DATE
2
1
2
2
0
4
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 15, 1999
7:00 P .M. -8:00 P.M .
ROLL CALL: Aldermen: Elliott, Smith, Gentry, Ray, Wilson ,
Fletcher , Williamson, Twitty, and Howard voted AYE. NAY (0).
Motion received nine (9) affirmat i ve votes, (0) negative votes .
MOTION CARRIED.
WATER DEPARTMENT :
WASTEWATER DEPARTMENT :
F I RE DEPARTMENT :
POLICE DEPARTMENT :
STREET DEPARTMENT : Request to Accept Bid for Mosqu i to Co ntrol
Director of Administration Muric e Green re l ated that the products
are the same and reco mmended the low bid from Qual i t y Unlimited .
Alderman Elliott moved, seconded by Alderman Gentry to Accept the
low bid from Quality Unlimited in the amount of $7,424 .00.
Vice Mayor Lewis related that funds are appr o p riated by the Street
Department.
MOTION CARRIED.
PARKS & RECREATION DEPARTMENT :
PLANNING COMMISSION :
SANITATION DEPARTMENT :
GENERAL : a . ORDINANCE 1123 (#9-99)
AN ORDINANCE PROMULGATING RULES AND REGULATIONS FOR PRIVATE
SWIMMING PO OLS WITHIN JACKSONVILLE ARKAN SAS; CREATING§ 8 .10 OF THE
JACKSONVILLE MUNICIPAL CODE; AND, FOR OTHER PURPOSES .
Alderman Twitty said that s h e had rece i ved complaints regarding the
dra ining o f swimming pools into n e ighboring yards . She re l ated
that the ordinance i s d i rected to require written permission f rom
neighbors or f ind a l ternative means of dra i ning the poo l .
Alderman Ell iott moved , seconded by Alderman Smith to suspend the
rules and place Ordinance 1123 on FIRST READING. ROL L CALL:
Aldermen: Elliott , Smith, Gent ry , Ray , Wils o n, F l etcher ,
Williamson, Twitty and How ard voted AYE. Motion received n ine (9)
affirmative votes, (O) negative vote. MOTION CARRIED. Whereupon,
Ci ty Attorney Bamburg read the Ordinance.
Alderman Ray moved, seconded by Al derman Smith to DISPENSE with the
reading of Ordinance 11 23 in its e ntirety .
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 15, 1999
7:00 P.M. -8:00 P .M.
Al derma n Wilson suggested that Ordinance 1123 be read in its
ent irety .
Alderman Ray moved , seconded by Alderman Smith to withdraw the
previous motion to dispense . MOTION CARRIED.
Alderman Wi lson moved , seconded by Alderman Williamson t o ACCEPT
Ordinan ce 1123 on FIRST READING. ROLL CALL: Aldermen : Ell i o t t ,
Smith , Gentry , Ray , Wilson , Fletcher , Wil liamson , Twitty and Howard
voted AY E. NAY (0). Motion received nine (9) affirmative v otes ,
(0) negative votes. MOTION CARRIED.
Discussion ensued as to requirement s by o t h e r cities regar ding t he
same . City At t orn ey Bambur g re l ated t hat some cit ie s carry sterner
regul ations.
Al der man Wilson moved, s e conded by Alderman Wil liamson to place
Ordinance 1123 on SECOND READING . ROL L CALL: Aldermen : Elliot t ,
Smith , Gent ry , Ray , Wilson , Fletcher, Williamson, Twitty and Howard
vot ed AY E . NAY (0). Mot i on received nine (9) affirmative votes,
(0) negative votes. MOTION CARRIED . Wh e r e u pon City Attorney
Bamburg read the Ordinance for t h e Secon d Time.
Alderman Smith moved , seconded by Alderman Howard that Ordinance
1 1 23 be p l aced on THIRD AND FINAL READING . ROLL CALL: Aldermen :
El liott, Smith, Gent r y , Ray , Wil son , Fletcher , Wil l iamson, Twitty
and Howard voted AYE . NA Y (0). Motion received nine (9)
affirmative votes, (O) negative votes. MOT ION CARR I ED. Ordinance
1123 read THIRD AND FINAL TIME by City At torney Robert Ba mburg.
Alderman Fletcher moved , seconded by Alder man Wi l son that Ordinance
1123 be APPROVED AND ADOPTED. ROLL CALL: Aldermen : Ell i ott,
Smith , Gentry , Ray, Wi l son , F l etcher, Wi l liamson , Twitty a n d Howard
voted AY E . NAY (0). Motion received nine (9) affirmative votes,
(0) negative votes. MOTION CARRIED .
Alderman El liott moved, seconded by Alderman Smith t hat the
EMERGENCY CLAUSE be approved and adopted. ROLL CALL : Alde rmen :
E lliott, Smith, Ge n t r y , Ray , Wi l son , Fletcher , Wi lliamson , Twi t ty
and Howard voted AYE. NAY (0). Motion received nine (9)
affirmative votes , (0) negative votes . MOTION CARRIED .
ORDINANCE APPROVED, ADOPTED AND NUMBERED 1123 THIS THE 15th DAY
JUNE 1999 .
4
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 15, 1999
7:00 P .M. -8:00 P.M.
b . Video Presentation of the Battle of Reed's Bridge
Mr. Tommy Dupree related that t he project began over a year ago and
updated Council on the progress to date. He stated that the
p ro jec t has gained c itizen participation with media exposure . He
distributed photographs featuring t he property clean-up .
He related that Mr . Josh Baxter, a communications graduate from
Memphis State, filmed the documentary. He then stated that the
video was f i lmed on a Sat urday in the third o r fourth week of
September with t he help of Civil War enactors filming another
documentary in Little Rock. He stated that the actors performed in
heavy costumes with swe l tering weather conditions. He then r elated
that the completed video won two major awards.
At this time the City Council viewed the video titled 11 Reed 1 s
Bridge: The Story Finally Told.11
City Council complimented the video and Mr. Dupree read comme ntary
saying that the video was one o f over 11,000 entries in the Telly
Awards, competing against videos from major production companies
such as Walt Disney, Warner Brothers, a nd 20th Century Fox . He
then related that the video was entered in the competition of
Videographer 1 S Award and won the highest honor of 2 1 300 entries.
He c o mmended the effort a nd hard work from those who participated
in the video and said that Josh provided one hundred t wenty -five
videos for $1.00 each. He stated that t h e video brings world
recognition to our area .
Mr. Tim Burford author of 11 The Division: Defending Little Rock ,
August 25 -September 10 1 1863 11 offered a d etai led narrat ive of the
Batt l e of Reed 1 S Bridge Augus t 27 1 1863. He theorized that the
outcome of the war was mainly due t o a lack of united moveme nt in
the South and that for that reason the book is titled as such. He
s a id that the fall of Little Rock , particularly the Batt le of
Reed/ s Bridge/ epitomized the Civil War more so than even the
Battle of Gettisburg.
He related that the book in its s econd edition is se lling well. He
then related intentions to perpetuat e the book into a game on CD
Rom and stated that the story is worthy of film, adding possible
avenues through Billy Bob Thornton or Ted Turner. He said his
miss ion is to make the 11 Battle of Reed 1 s Bridge 11 known across the
Country and make Reed 1 S Bridge part of the Civil War tour. He
commented on the participation of Little Rock 1 adding that 1/13 o f
all revenues spent each year on Civil War memorabilia belong to t he
Little Rock area .
5
CITY OF J ACKSONVILLE
REGULAR CITY COUNCIL MEE T ING
JULY 15, 1 999
7 :00 P.M. -8:00 P .M.
Mr . Dupree pointed out that the official guide to the Civil War
Discovery Trail for the first time features the Central Arkansas
Area with Re e d 's Bridge . He stated that his hope is that the
fourth edition will have Reed 's Bridge with t he Central Arkansas's
Heritage Trail . He related that the publicat i on list Civil War
sites for interested tourist .
The City Council of fe red applause to the presentation.
c . Request to Accept Bi d/Fencing 911 Communications Build ing
Chief Hibbs related that there has been vehicle and on foo t
trespassers in the area . He stated that included in the bid is a
contro lled access gate to provide se c uri ty for the emp l oyees as
well as the equipment inve stment. He recommended the low bidder.
Vice Mayor Lewis clarified that funds will be drawn from budgeted
Communication funds.
Alderman Fle t cher moved , seconded by Al derman Elliott to approv e
the l ow bid from All Around Fe nce Company in the amount of
$7,095 .00 to be drawn from t h e Communications fund . MOTION CAR RIED .
APPOINTMENTS :
ANNOUNCEMENTS : City Counci l welcomed newly hired Human Resource
Director Mr. Dennis Foor as introduced by Director of
Administration Murice Green.
Ms. Whitehead of 88.FM radio station announced that Mayor Swaim and
Representative Pat Bond will be radio guest July 19t h 5 :30 -6:30
p.m. Call in participation wa s encouraged. She discussed future
forum for her televised talk show.
ADJOURNMENT :
A l derman Ray mov ed , se c onded by Alderman Wilson t o adjour n the
mee t ing at approximately 8 :00 p .m . MOTIO N CARRIED .
Respectfully,
~~·_,,_ h.~
Susan L . Davitt
City Clerk -Treasurer
VICE MAYOR LEWIS
MAYOR TOMMY SWAIM
6
)
City of Jacksonville
Bid Tabulation Sheet
DATE: I
6128/99 I
BID NUMBER: 99-012 DEPT: TIME: TABULATED BY: -~'='-
Street 10:30AM ,.
lnseetk:lde QTY:
ITEM DESCRIPTION
NUMBER 32Gal
1 Insecticide
32Gal Perrnanone 31+ 66
2 Insecticide
Biomist 31 + 66
Total Price:
RECOMMENDED BIDDER:
---------------------
..
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OPENED BY:-~ v
t-
/(;:/'" )--..
Adapco, Inc { I Quality Unlimited \ ..... r-....
UNIT AMOUNT UNIT
PRICE PRICE
$238.00 $7,616.00
per gal
$232.00
per gal
$7,616.00 (
........
~
I AMOUNT UNIT AMOUNT
PRICE
$7,424.00 :
....-·-...... ........
$7,424.00 J
.........
Quality Unlimited Products-
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•·
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
AUGUST 5, 1999 7:00P.M.
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
Animal Control:
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. PLANNING COMMISSION:
Regular City Council Meeting
July 15, 1999
Regular City Council Meeting
July 1, 1999
Regular Monthly Report/July
13. GENERAL: a. Request to Accept Bid: Metal
Building
14. APPOINTMENTS:
15. ANNOUNCEMENTS:
ADJOURNMENT
b. ORDINANCE 1124 (#10-99)
Waiving Competitive Bidding for
Traffic Signal Processor and
Video Equipment for Street
Department
c. RESOLUTION 522 (#9-99)
Granting Authority for the Mayor
and City Clerk to Execute a Valve
and Road Easement
000133
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1999
7:00 P .M. - 7 :30 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Counc i l of the City of Jacksonville, Arkansas met in
Regular Session on August 5, 1 999 at the regular meeting p l ace of
the Council . Alderman Smith del ivered the invocat ion after which
Mayor Swaim led the s t anding audience in the "Pledge of Al l egiance"
to t he f l ag .
ROLL CALL: Aldermen: Elliott , Smith, Gentry, Ray, Wilson, Twitty
and Howard answered ROLL CALL . Alderman Lewis and F l etcher arrived
immediately after ROLL CALL . Mayor Swaim also answered ROLL CALL
declaring a quo r um . PRESENT nine (9), ABSENT (1).
Others present for the meeting were : City At torney Robert E.
Bamburg, Deputy City Clerk Melan ie Green, City Engineer Duane Reel,
Finance Director Paul Mushrush, Purchasing Agent C.J . Brown,
Purchasing Assistant Angelia Blacklock, Police Chief Hibbs, Fire
Chief Vanderhoof, Battal i on Ch ief Ron Peek, OECD Administ r ative
Assistant Gerri Pr i nce, Parks and Recreation Director George Biggs,
Mrs. Judy Swaim, Mrs. DeDe Hibbs, Mr . Bob Stroud, Mr. Terry
Sansing, Leader Reporter Rick Kron, and interested citizens .
PRESENTATION OF MINUTES :
Mayor Swaim presented the minutes of t he Regular City Cou ncil
Meet ing o f July 1 5 , 1999 for approval and/or correct i on at t h e next
Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES :
Alderman Smith moved, seconded by Alderman Gentry that the minutes
of the Regular City Council Meeting of 1 July 1999 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA :
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Elliott moved, seconded by Alderman Wilson to APPROVE the
monthly Ani mal Control Report for July 199 9 .
Report re f lec t s the f ollowing :
REVENUES ................................. $
CON TRIBUT I ONS ............................. $
ADOPTIONS/FINES ........................... $
TOTAL ..................................... $
508.00
.00
508 .00
508.00
ROLL CALL: Aldermen: Ellio tt, Smith, Lewis, Gentry, Ray , Wilson ,
Fletcher, Twitty , and Howard v oted AYE. NAY (O). Motion received
nine (9) affirmative votes, (0) negative votes. MOTION CARRIED.
1
WATER DEPARTMENT:
FIRE DEPARTMENT :
POLICE DEPARTMENT :
STREET DEPARTMENT:
PARKS & RECREATION DEPARTMENT:
PLANNING COMMISSION:
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1999
7 :00 P.M. -7:30 P.M.
GENERAL : a . Request to Accept Bid/Metal Building at Dupree Park
Mayor Swaim related that funds have been appropriated to construct
a cover and me t al bui l ding for the permanent stage constructed last
year. He rel a ted that expectati on of expenditure was f i fty
thousand, addi ng that the b i d came in at $41,587 .00 . He stated
that t h e bui lding is 90' by 50' with a metal roof and four foot
drop on bot h sides wi t h each end sheeted . He re l a t ed that, in
s p eaki ng with the Parks and Recreation Di rector George Biggs, he
fe e ls that the bui l ding can be used in the Park system , r ented for
special event s mentioning the City Festival 11 Wing Ding .11
Mayo r Swaim offered an expenditure cap be set at fifty-thousand,
al l owing him and Ci t y Eng inee r Reel to negotiate addit i onal
improvements . He mentione d sky lights and a roof pitch change .
Di scussion ensued and it was determined that bid compari son i s
satisfactory. Other improvements were suggested by the Council
such as fans and electrical lighting .
Alderman Smith moved, seconded by Alderman Wilson to accept the bid
of $41,587.00 from Steel Construction and setting total expenditure
at $50,000.00 for additional negotiated improvements.
Mayor Swaim noted that funds will be expended f r om Capital
Imp r ovement as budgeted.
MOTION CARRIED .
b . ORDINANCE 1124 (#10 -99)
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF
PURCHASING A TRAFFIC SIGNAL PROCESSOR AND VIDEO EQUIPMENT FOR USE
BY THE CITY OF JACKSONVILLE STREET DEPARTMENT; AND, FOR OTHER
PURPOSES .
City Eng i neer Re el related that the video detection equipment is
be ing used by t h e City of Conway and State Hwy . Department with
good re s ults . He stated tha t Wal -Mart wi ll reimburse the City for
th i s portion of traff i c s i g n a lization . He said that T emple, Inc .
the supp li er is offering $24 ,000 .00 in equipment for $1 5,000.00 so
that it can be installed for reference in the local area .
2
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 5 , 1999
7 :00 P.M. -7 :3 0 P.M.
He then related t h at this type of video signalization is proposed
fo r the overpass and this first installation will provide an
evaluation o pportun ity without expense to the City . He r elated
that T emple , Inc. will supervise the equipment installation.
In response to a question from Counc il, City Engineer Reel related
that Conway was fir st in the state a lmost a year ago to use this
type of equipment. He adde d that it is used in the Springdale and
Bentonville area but experienced problems regarding mishaps with
the pole being to close to the intersection . He noted that they
have been reinstalled and are operat ing succ essfu lly. He r elated
that the equipment has a 1 2 to 15 months satisfactory track record .
Alderman Elliott moved, seconded by Alderman Smith to place the
Ordinance on FIRST READING . ROLL CALL: Aldermen: Elliott , Smi t h,
Lewis, Gentry, Ray, Wilson , Fletcher, Twitty and Howard voted AYE.
Motion received NINE (9) affirmative votes, (0) negative vote.
MOTION CARRIED. Whereupon, City Attorney Bamburg began to read the
Ordinance.
Alderman Ray moved, seconded by Alderman Wilson to DISPENSE with
the readi n g of Ordinance 1124 in its entirety except Section Two.
ROLL CALL: Aldermen : Elliott , Smith, Lew i s , Gentry, Ray, Wilson ,
Fletcher, Twitty and How a rd voted AYE. NAY (0). Motion received
NINE, (9) affirmative votes, (O) negative votes. MOTION CARRIED.
City At t orn ey Bamburg read Ordinance 1124 Section Two .
Discussion ensued and it was determined that T e mple, Inc. has
offered a 1 2 months unconditional warranty and a 36 -month parts and
labor .
Alderma n Wilson moved , seconded by Alderman Lewis to ACCEPT
Ordinance 1124 on FIRST READING. ROLL CALL: Aldermen: Elli o tt,
Sm ith, Lewis, Gentry, Ray , Wilson, Fletcher , Twitty and Howard
voted AYE. NAY (0) Motion received nine (9) affirmative votes,
(0) negative votes . MOTION CARRIED.
Alderman Smi th moved, seconded by Alderman Lewis to place Ordinance
1124 on SECOND READING . ROLL CALL: Alderme n: Elliott , Sm i t h,
Lewis, Gentry , Ray , Wilson , Fletcher, Tw itty and Howard voted AYE .
NAY (0) . Mo tion received nine (9) affirmative votes, (0) negative
votes. MOTION CARRIED . Whereupon City Attorney Bamburg read the
Ordinance for the second time.
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1999
7 :00 P .M. -7 :30 P .M.
Alderman Ray moved, seconded by Alderman Lew i s that Ordinance 1124
be p l aced on THIRD AND FINAL READING . ROLL CALL: Aldermen:
Elliott, Smith, Lewis, Gentry, Ray , Wil son , Fletcher, Twitty and
Howard vot ed AY E . NAY (0). Motion received nine (9) affirmative
votes, (0) negative votes . MOT I ON CARR I ED. Ordinance 1124 read
THIRD AND FINAL TIME by Ci ty Attorney Robert Bamburg.
Alderman Lewis moved, seconded by Alderman Wilson that Ordinance
1 124 be APPROVED AND ADOPTED . ROLL CALL: Aldermen : Elliott,
Smith, Gentry , Ray, Wi lson , Fletcher, Twitty and Howard voted AYE .
NAY (0) Motion received nine (9) affirmative votes, (0) negative
votes . MOTION CARRIED .
ORDI NANCE APPROVED, ADOPTED AND NUMBERED 1124 THIS THE 5th DAY
AUGUST 1999.
c . RESOLUTION 522 (#9-99)
A RESOLUTION GRANTING AUTHORITY FOR THE MAYOR AND CITY CLERK TO
EXECUTE A VALVE AND ROAD EASEMENT ON BEHALF OF THE CITY OF
JACKSONVILLE, ARKANSAS; AND , FOR OTHER PURPOSES.
Mayor Swaim poin ted out that the property current l y has an easement
with a gas line adding that they have offered the City $500 .00 for
permission to i ns t a l l a valve.
Alderman Elliott moved, second ed by Alderman Wi lson that Reso l ution
522 be read. MOTION CARRIED. Whereupon City Attorney Bamburg read
the Reso l ution.
Alderman Ray moved , seconded by Alderman Smith to Dispense with the
reading of Resolution 522 in its entirety. MOTION CARRIED.
Alderman Ray moved, seconded
Resolution 522 . MOTION CARRIED.
WAL-MART UP DATE:
by Alderman Lewis to Approve
City Engineer Reel related that the Engineer Chris Rogers with CE I
from Bentenville has submitted traffic plans to the Highway
Department and i s ready to begin road i mprovements .
I t was noted that there are no plans to redesign the James Street
Overpass , however , because of continual damage to a sign located
there the isle will be removed and the sign relocated . City
Engineer Reel said that it should rel i eve restrictions regarding
channelization for large trucks using the overpass.
4
!' ·'
000137
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1999
7:00 P.M . -7:30 P .M.
Alderman Twitty congratulated the Pol ice Department for his high
rating recently in the paper regarding "crimes solved."
Alderman Wilson commented on an article that appeared recently
which he stated had some misleading and inaccurate information
rega rding the same . He read the heading "City experiences more
theft , violent crime in 1998 t han n eighboring city" and stated that
it is in fact misleading. He further stated that "the headline and
art i c l e reflect poorly on our City and Police Department, when in
fac t they are do i ng a great job. 11 He said that the article
compares absolute numbers in crime with cities of significantly
different popu l ations . He then s t ated that Jacksonville has
approximately 150 % of the population of Sherwood , adding that such
facts are never addressed in the article . He went on to say that
the article inaccurately reported that Sherwood had a similar
number of rapes as Jacksonville; when in fact there were nine r a pes
in Sherwood and four in Jacksonvi ll e ; which is 225% more rape in a
community 33% smaller than Jacksonvil l e. He said that the article
did not uti l ize crime rates. He said that crime rates affect the
image and quality of life in a commun ity which is why it is
important that the facts be accurate. He stated that it is his
opinion that the paper owes the Police Departme nt, t he City
government and its citizens a significant apology.
Chie f Hibbs related that the articles are different and that the
later one does not take into consideration p opulations, and crime
per hundred. He said that it is completely inadequate as far as
reflecting the true statistics. He thanked Council for their
support of the Pol i ce Department.
Alderman Smith stated that in spite of a few complaints the
sidewalk construction has promoted progress and safety regarding
crime in the commun ity and overall is very good for the City.
Alderman Gentry questioned t he expansion of the recycling program ,
Mayor Swaim related the Ci ty received a grant and bins have been
obtained . He then related that notices are going out to those not
yet on the recycling schedule and are being incorporated in the
system. He said that there are bins enough for the entire City if
the participation percentages remain, adding that 45 out of a
hundred recycle. He estimated that the program has extended well
over 3/4 of t he City and the end of the year goal is to offer
recycling throughout the City. He p ointed out that in a recent
press conference by the State the City of Jacksonville was
complimented on its recycling program that is a credit to its
people.
5
OOOJ.38
CITY OF JAC KSONVILLE
REGULAR CITY COUNCIL MEE T ING
AUGUST 5, 1999
7 :00 P .M. -7 :30 P.M.
He said t h at the Stat e has reach i t s percentage goal , adding that
the City of Jacksonville met its recycling percentage goal in 1994 .
He related that the State featured Jacksonville's recycling program
as a mode l for other cities due to the hard work of the employees
who handle the progr am . He said he is proud of the program and
stated that Council has been very supportive in furnishing the
needed equipment for the program . He related efforts t o offer
recycling to every household in the City without the additional
purchase of another seventy -f ive thou sand dollar truck .
APPOINTMENTS:
ANNOUNCEMENTS :
ADJOURNMENT :
Mayor Swaim, without objection ,
approximately 7:30p .m .
Respectfully,
~·~ SusaTI: Davit
City Clerk-Treasurer
6
adjourned the meeting at
a'J ·" ...
0
8
BID NUMBER : JAX 014
l
DEPT.: Engineering
Steel Construction
CITY OF JACKSONVILLE
BID TABULATION SHEET
DATE: 8/2/99 TIME:
UNIT UNIT
10:30AM TABULATED BY:~ O .... EDBY' 2-Q
UNIT UNIT UNIT
AMOUNT I PRICE I AMOUNT I PRICE I AMOUNT I PRICE PRICE I AMOUNT I PRICE
41 ,587.00
**ONLY RECEIVED ONE BID
( (
000140
CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
AUGUST 19, 1999
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5 . CONSENT AGENDA:
(Fire Department)
(Police Department)
(OECD)
6 . WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11 . PARKS & REC DEPARTMENT:
12. PLANNING COMMISSION :
13. SANITATION DEPARTMENT:
14. GENERAL:
15 . APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
Regular City Council Meeting
Aug 5, 1999
Regular City Council Meeting
July 15, 1999
Regular Monthly Report/July
Fire Chief John Vanderhoof
Regular Monthly Report/July
Po lice Chief Larry Hibbs
Regular Monthly Report/July
Director Frank Rowland
ORDINANCE 1125 (#11-99)
Amending JMC §18 .76
Revision of Sign Ordinance
RESOLUTION 523 (#1 0-99)
Proposal to Purchase Chamber
Building
000141
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 19, 1999
7:00 P.M. -7:25 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Counc il o f the City of Jacksonville , Arkansas met in
Regular Session on August 19, 1999 at the regu lar meeting p l ace of
the Council. Alderman Smith delivered the invocation after which
Mayor Swaim led the standing audience i n the "Pledge of Allegiance 11
to the flag.
ROLL CALL : Aldermen: Elliott, Smith, Lewis, Gentry , Ray, Wilson,
Fletcher, Williamson, Twitty and Howard answered ROLL CALL. Mayor
Swaim also answered RO LL CALL declaring a quorum . PRESENT ten (10),
ABSENT (1).
Others present for the meeting were : City Attorney Robert E.
Bamburg, Deputy City Cl erk Melanie Green, Director of
Administration Mur i ce Green, Human Resource Director Dennis Foor,
Ci t y Engineer Duan e Reel , Finance Director Paul Mushru sh,
Purchasing Assistant Angelia Blacklock , P l anning Commission
Chairman Bob Walker, Police Ch ief Hi bbs, Fire Chie f Vanderhoof,
Battalion Chief Bill Plunk, OECD Administrative Assistant Ge rr i
Prince, Par ks and Rec r eation Director George Biggs , Mrs. Judy
Swa i m, Mrs. Edi t h Smith , Mrs . DeDe Hi bbs , Ms. Martha Boyd , Mr.
Terry Sansing, Leader Reporter Rick Kron, Demo c r at-Gazette Report er
Larry Au lt, Patriot Reporter Peggy Ko u ry , and interested citizens.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of August 5 , 1999 for approval and/or correction at the
next Regular City Council Meeting .
APPROVAL AND/OR CORRECTION OF MINUTES :
Alderman Smith moved, seconded by Alderman Lewis that the minutes
of the Regular City Council Meeting of 15 July 1999 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA :
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Wilson moved, seconded by Alderman Gentry to APPROVE the
monthly Report for July 1999 of the Jacksonville Fire Department.
Said Report reflects a fire loss of $201,350.00 and a savings total
of $39,600.00 for the month.
REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Wilson moved, seconded by Alderman Gentry that the Regular
Monthly Report for July of the Jacksonville Police Department be
APPROVED. Said report reflects; Report Sales $346.00, Reported
Stolen Property $66,742.00, Recovered Stolen Property $17,948 .00.
1
0001~
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 19, 1999
7:00 P.M. -7:25 P.M.
REGULAR MONTHLY REPORT/OECD
Alderman Wilson moved , seconded by Alderman Gentry that the Regular
Monthly Report for July , of Economic and Community Development
Department be approved . Said report reflects :
HOUSING REHABILITATION:
Loan Applications (HOME )
Grant Applications (CDBG)
Emergency Handicap (CDBG)
Warranty Repairs .......................... .
Total Jobs Bid ............................ .
Total Jobs Completed ...................... .
Program Inquiry Mail-outs ................. .
Sewer line (Loans & Grants)
Applications .............................. .
Total Jobs Bid ............................ .
Total Jobs Completed ...................... .
Program Inquiry Mail-outs ................. .
Homebuyer Assistance Grant (HAG)
Applications .............................. .
Approved .................................. .
Processed & Closed ........................ .
Program Inquiry Mail-outs ................. .
HOME BLDG/BUYING /RECONSTRUCTION SALES :
Homes built or re -constructed completed
Construction Sales ........................ .
Mortgage Loan Applications ................ .
Program Inquiry Mail-outs ................. .
Pending Finane ing ......................... .
Approved Mortgage Loans .......•............
PUBLIC IMPROVEMENTS :
MONTHLY YR-TO-DATE
0 8
0 6
2 4
1 3
4 1 3
1 7
2 10
MONTHLY YR-TO-DATE
1 4
2 4
0 2
2 4
MONTHLY YR-TO-DATE
1 12
0 9
1 9
1 3
MONTHLY YR -TO-DATE
1 2
0 1
0 2
2 6
0
0
Stanphill Road -Residents do not want a sidewalk on the north
side of the road . Wi l l hold a meeting in August to discuss
alternatives .
Goshen Street - 2 Bid Dates : (1) Too high (2) no bidde r s re-
bidding .
Sage Street -Engineering firm chosen will be presented during the
August 19th Council meeting .
Spring Street -Work postponed until summer school break of 2000.
2
000143
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 19, 1999
7:00 P.M. - 7 :25 P.M .
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Gentry, Ray, Wilson ,
Fletcher , Williamson, Twitty, and Howard voted AYE . NAY (O).
Motion received ten (10) affirmative votes, (0) negative votes.
MOTION CARRIED.
WATER DEPARTMENT :
FIRE DEPARTMENT:
POLICE DEPARTMENT :
STREET DEPARTMENT:
PARKS & RECREATION DEPARTMENT:
PLANNING COMMISSION:
ORDINANCE 1125 (#11-99)
AN ORDINANCE AMENDING JACKSONVILLE MUNICIPAL CODE § 18 .76;
DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Alderman Elliott moved, seconded by Alderman Smith t o place the
Ordinance on FIRST READING. ROLL CALL : Aldermen : Elliott , Smith,
Lewis, Gentry , Ray , Wilson, Fletcher, Williamson , Twitty and Ho ward
voted AYE. Motion received TEN (10) affirmative votes, (0)
negative vote. MOTION CARRIED. Whereupon, City Attorney Bamburg
read the Ordinance.
City Engineer Reel re l ated that he did not feel it would be a
problem if the size of signage was increased from 14 11 by 22 11 to 18 "
by 24 11 • He then s t ated that , however, he did feel that paragraph
B should strike manufacturing zones from sign placements and
specifically state that it is not allowed to place signs on public
rights-of-way. He added that the reason it was allowed for s c hools
is because there are onl y two high schools and six other middle and
jr. high educational institutions which have community wi de
participation. He stated that he does not have a problem with
those institut i ons placing signs in the public rights -of -way. He
said that there are so many churches it would be hard to keep up
with who asks first and that he felt churches should be res t ricted
to commercial property owned and individuals residential lot as
with political s i gnage requirements. He stated that he felt there
should be wording in the ordinance which restricts churches from
public rights -of -way and strike manufacturing zones .
In r esponse to a question from Alderman Fletcher, City Engineer
Reel related that with the advertisement for the production of
"Grease" he felt it reasonable to allow advertis e ment of the
function on a City wide bases since it is considered a c ommunity
wide funct i on . He relat ed that the Planning Commission has
suggested a maximum limit of two events p e r year and advert ising
time of three weeks prior and one week after the event. He stated
3
()001.44
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 19, 1999
7:00 P.M. -7:25 P .M.
that he fe lt this needs to be addressed by ordinance and referred
to each unit in the schools such as the drama clu b, athletic
booster c lub that may want to advertise for benefi t of the school.
Alderman Elliott pointed out that Secti on B Relig ious Special
Event(s) d oes not permi t signs in public rights-of-way, adding that
it would only need to have manufacturing zones struck from the
wording. For clarification i t was determined that verb iage
rest rict ing public right s-o f-way and manufacturing zon es would be
specified in Section B Religious Special Event(s).
Discussion ensued and it was po i nted o ut that no signs c an be
placed in State Highway rights-of-way as per State law.
Mayor Swaim stated that church and po litical signs are not allowed
on public property referring to the 11 separation of church and
s tat e 11 laws. He referred to complain ts from a privat e business
owner regarding signs in publ ic rights-of -way.
Mayor Swaim clarified that banners cannot be p l aced across a str eet
based on the present sign ordinance, adding that a banner location
has been es t ablished ad j acent t o the Firestone store for that
p urpos e . He stated that banners are brought to City Hall and
scheduled for place ment by the Public Works Department.
Alderman Smith moved, seconded by Alderman Gentry to amend
Ordinance 1125 (#11-99} Section One : i} (Definitions} under Yard
Sign from (14" by 22"} to (18" by 24"}; Section One: B. Specific.
(12} Religious Special Event(s) to strike the wording of
manufacturing zones and add a section e) stating "no such signs
shall be placed in public easement areas or manufacturing zones."
Mayor Swaim pointed out that most street rights-of -way that h ave
not b een widen ed are 11.5 feet from the curb.
RO LL CALL: Al dermen: Elliott 1 S mith 1 Lewis, Gentry, Ray , Wilson,
F l etcher , Williamson, Twitty and Howard voted AYE. NAY (0). Motion
received TEN, (10) affirmative votes, (0) negative votes.
MOTION to Amend Ordinance 1125 CARRIED.
Alderman Fletcher moved , seconded by Alderman Wilson to ACCEPT
Ordinance 1125 as amended on FIRST READING. ROLL CA LL : Aldermen :
Elliott, Smith , Lewis, Gentry , Ray , Wilson , Fletcher , Williamson ,
Twitty a n d Howard voted AYE . NAY (0). Motion received TEN (10}
affirmative votes, (0) negative votes. MOTION CARRIED.
4
000145
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 19, 1999
7 :00 P.M. - 7 :25 P .M.
Alde rman Gentry moved , seconded by Alderman Smith to place
Ordinance 1 125 as ame n d e d on SECOND READING . RO LL CALL: Al dermen:
E l l iott , Smi t h , Lewis , Gent ry , Ra y, Wi l son, Fletcher , Wi lliamson ,
Tw i t ty and Howar d voted AYE . NAY (0). Motion received TEN (10)
affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon
City Attorney Bamburg read the Ordinance for the second time .
Alderman Lewis moved , seconded b y Alderman Ge n try that Ordin ance
1 12 5 as a me n de d be placed o n THIRD AND FINAL READING . ROLL CALL :
Al d ermen : Elliott, Smith , Lewis , Gentry , Ray , Wi lson, Fl etcher,
Wi ll i a mson, Twi tty a n d Howard voted AY E. NAY (0). Motion received
TEN (10) affirmative votes, (0) negative votes . MO T ION CARRI ED.
Ordi nance 1125 read THIRD AND FINAL TIME by City Attorney Robert
Bamburg.
Alderman Gentry moved, se c onded by Alderman Lewi s that Ordinance
1 125 as amended b e APPROVED AND ADOPTED. ROLL CALL : Aldermen:
Elliott, Smith , Gent r y , Ray, Wilso n , F let cher , Wi lliamson , Twitty
and Howa r d vot ed AY E . NAY (0). Motion received TEN (10)
affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Fl etcher moved, seconded by Al derman Smith that the
EMERGENCY CLAUSE be APPROVED AND ADOPTED . ROLL CALL : Aldermen :
El l iott , S mith , Gentry , Ray, Wi l son, Fletcher , Will i amson, Twitty
and Howard voted AYE. NAY (0). Motion r eceived TEN (10)
aff i r mat i ve votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED, ADOPTED AND NUMBERED 1125 THIS THE 19th DAY
AUGUST 1999 .
GENERAL: RESOLUTION 523 (#10-99)
A RESOLUTION AUTHORIZING THE PURCHASE OF THE LEASEHOLD IMPROVEMENTS
LOCATED ON CITY PROPERTY COMMONLY KNOWN AS THE JACKSONVILLE CHAMBER
OF COMMERCE BUILDING; AND, FOR OTHER PURPOSES.
Mayor Swaim related that the item of business ha s been wi thdrawn
pending further cons i derat i ons.
APPOINTMENTS:
ANNOUNCEMENTS :
Jacksonville is
part ic i pation .
Al derman Ray announced that the Rotary Club of
sponsoring a cardboard boat race encouragi ng
5
000146
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 19, 1999
7:00 P .M. -7:25 P .M.
Alderman Wi l son commended t h e Park s and Recreation Department along
with t he Pol ice Department for their job regarding the tournament
recently hosted by the City.
ADJOURNMENT :
Mayor Swaim , without objection,
approximately 7:25 p .m .
Re s pectfully ,
~x~r usanL:Davitt -.
Ci ty Cl erk-Treasurer
6
adjourned the meeting at
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
SEPTEMBER 2 , 1999 7:00P.M.
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
,.----, 10. STREET DEPARTMENT:
11 . PARKS & REC DEPT:
12. PLANNING COMMISSION:
Regular City Council Meeting
August 19, 1999
Regular City Council Meeting
August 5, 1999
13 . GENERAL: a . DISCUSSION: Replacement
for Recycling Building
14. APPOINTMENTS:
b. RESOLUTION 523 (#10-99):
Proposal to Purchase Chamber
Building
c. DISCUSSION: Planning for
the Future
000147
15. ANNOUNCEMENTS: SPECIAL CITY COUNCIL MEETING
Presentation by Public Sector
Personnel Consultants
...---.ADJOURNMENT
Wednesday, September 8, 1999
7:00 P.M. at the Community
Center
000148
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 2 , 1999
7:00 P .M. - 7 :27 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Counci l of t h e City of Jackson ville, Arkansa s met in
Regular Session on September 2, 1 999 at the regular meeting place
of the Council . Mayor Swa i m d e l ivered the i n vocation after which
he led the standi ng audi ence in t he "Pledge o f Al leg i ance " to t he
flag .
ROLL CALL : Aldermen : Elliott, Gentry , Ray, Wilson, Fle t cher,
Will i amson , Twitty and Howard answered ROLL CALL . Alderman Lewis
a nd Smi th were absent. Mayor Swaim also answered ROLL CALL
dec l aring a quorum . PRESENT eight (8), ABSENT (2).
Others present f or the meeting were: City Attorn ey Robert E.
Bamburg, Deputy City Clerk Melani e Green, Human Resource Director
De n nis F oor , Director of Admini s t rat i on Mur i ce Green , City En gineer
Duan e Reel , Finance Director Paul Mushr ush, Finance Accountant
Cheryl Erk el , Purchas i n g Agent C.J. Brown, Purchasing Assistant
Angelia Blackl ock , Po l ice Chi ef Hibbs, Fire Chie f Vanderhoof , Parks
and Re c reation Director George Biggs, Mrs. Judy Swaim, Mrs . De De
Hi b bs , Mr s . Gl enda F let cher , Mr . Denni s Sobba , Mr. Terry Sansing ,
Leader Reporter Rick Kron , Patri ot Report Peggy Koury , Democrat-
Gazette Report Larry Au l t, and interested citizens .
PRESENTATION OF MINUTES :
Mayor Swaim p r esent ed the mi nutes of the Regular Ci t y Counci l
Meeting of August 19, 1999 f or approval and/or correction a t the
next Regular Ci t y Council Meeting .
APPROVAL AND/OR CORRECTION OF MINUTES :
Alderman Wilson moved , seconded by Alderman Howard that the minutes
of the Regular City Council Meeting of 5 August 1999 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
WATER DEPARTMENT :
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & RECREATION DEPARTMENT :
PLANNING COMMISSION:
GENERAL : a . REPLACEMENT OF RECYCLING BUILDING
Mayor Swaim related that efforts by the City to purchase property
and relocat e t he recycling operation have not yet come to f ruit i on
and that consequ ently the City may want to look at the purchase of
o ther property to build a recycling center . He stated that efforts
over the past two and a hal f years i n obta i ning the Jemelco
1
000.149
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 2 , 1999
7 :00 P .M. - 7 :27 P .M.
property has not yeilded a fi n al decision . He stated that after
much work they are expecting an answer in a few weeks to move
forward. He stated that plans were to purchase the Jeme lco
bui l ding and approximate l y nine acres of land to relocate the
recyclin g cen ter. He said that the environmental issues have been
resolved through EPA and DPC&E and now is a mortgage matter being
held by the Small Business Administration. He related that the
City holds the title to the property under a tax lien claim but t he
outstanding mortgage is keeping the City from occupyi ng the
buildi ng. He re l a t ed further e ff orts to negot i ate the opportunity
for a sealed bid adding that i t will be contingent on Council
app r oval regarding the offer to be made .
Discussion ensued regarding the time frame and it was re l ated by
Mayor Swaim that he is watching for the advertisement for sealed
bids which is fo r thcomin g.
b. RESOLUTION 523 (#10 -98)
A RESOLUTION AUTHORIZING THE PURCHASE OF THE LEASEHOLD IMPROVEMENTS
LOCATED ON CITY PROPERTY COMMONLY KNOWN AS THE JACKSONVILLE CHAMBER
OF COMMERCE BUILDING; AND, FOR OTHER PURPOSES.
Mayor Swaim r elated that the item of business has not progress as
he had hoped, adding that he is still working with the Board of
Directors of the Chamber of Commerce concerning the purchase o f the
Chamber building to be used in conjunction with the Police and
Courts. He related negotiation regarding t he possibility of a
trade of the bank bui lding on James and Dupree in exchange fo r the
current Chamber building. He stated that efforts are on going and
asked if there are suggestions .
He related the desire to move the Municipal Court offices into the
exist i ng Chamber buildi ng. He then related that the downstairs
would be remode l ed a s the Court room, adding that funds have been
appropriated in the Capital Projects Fund for said purpose. He
stated that the crowded conditions and needed repairs of the
e xisting space further demonstrates t he ir need for more space.
Chief Hibbs related that some operations of the Police Department
are located e l sewhere from the current building and that with the
relocation of the Munic i pal Court those operations could be brought
under one roof. He said t hat he felt that if the Court had their
own facility it would be mutually bene f icial regarding customer
traffic .
2
0001.50
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 2, 1999
7:00 P.M. -7:27 P.M.
c. DISCUSSION Planning for the future
Mayor Swaim expressed concern that "the City as an organization "
needs to address future plans , mentioning accomplishments from the
five year plan. He asked that Council consider either a special or
general City Council meeting open to the press for discussion of
future directional plans. He mentioned the poss ibility of bring in
a facilitator to help the process, addi ng that it would be an
opportunity to talk ideas and form a plan for as much as ten years
into the future. He stated that in many areas the City of
Jacksonville is at a cross roads and needs to address topics such
as annexation for future growth and development of residential
areas. He then related also the need to plan for Jacksonville 's
part in County government ment ioning the Pulaski County Jail
issues. He stated that regarding the Freedom of Information Act
the Council needs to set aside time for public discussion.
Alderman Wilson suggested that discussions be held immediately
after or before the regularly scheduled Ci ty Council meetings.
Alderman Fletcher expressed enthusiasm for futur e planning and
pointed out that he would like to use this time as an opportunity
to discuss a children focus for the future instead of the Air Base .
He related outstanding efforts by Parks and Recreation with
implementation of the Soccer and Ball programs . He offered fur ther
discussion regarding the school district.
Alderman Ray stated that after Council would be good and suggested
that City Commissioners, State and School Representatives along
wi th Quorum Court Representatives be invited, adding that it would
take working through several meetings to achieve a p lan for the
Ci ty of Jacksonville.
Mayor Swaim recognized Quorum Court member Mr . Dennis Sobba in
routine attendance, adding that he appreciates Mr. Sobba
participation and representation .
Alderman Elliott expressed the desire to move ahead at t he next
regularly scheduled City Council meeting .
Alderman Williamson rel ated that Commissions need to be included .
Mayor Swaim stated that efforts would be to wo rk toward established
goals.
Discus sion ensued and it was suggested that a facilitator from
Metroplan could be helpful and that the Planning Comm ission members
would need to be included.
3
000151.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL ME ETING
SEPTEMBER 2 , 1999
7:00 P .M. -7 :27 P .M.
Mayor Swaim said that he envisioned that Council could begin the
process with further input f rom Committees and Commissions soon
after formulation.
APPOINTMENTS :
ANNOUNCEMENTS : Special City Council Meeting with p r esentation form
Public Sector Pe r sonnel Consultants to be held in the Jacksonville
Community Center Wednesday September 8th at 7 :00p.m .
Mayor Swaim related that there will be no advance of information
prior to the presentation either for City Council or the public .
It will be presented to everyone at the same time. He encouraged
participation. He stated that he has been very careful to remain
neutral. He poi nted out that the firm has been paid 50 ,000.00 for
their opinion and it would be a waste of money to direct the firm
or their study .
PULASKI COUNTY JAIL POPULATION
Chief Hibbs re l ated that he was notif i ed by Sheriff Johnson that
t he jai l has reached maximum popu lat i on for the holiday weekend .
He related concern for discussions regar d i ng future planning and
the jail sit uation .
Mayor Swaim compl i mented the Chief and Pol ice Department explaining
that the City of Jacksonville has one of the smallest participation
in the Pulaski County Jail because of its efforts to handl e
prisoners and bond those who can be bonded out. He then related
that Jacksonville's share to open a new part o f the Pulaski County
Jail is $29,000 .00 based on the population put into the jail . He
pointed out that one of the reasons crime is down is because those
who have committed offenses are in the County Jail and if released
because of over population in the jail crime will naturally
increase. He related that as part of fut u re p l anning discussion he
would collect data regarding the Pulaski County Jail for
consideration.
Discussion ensued and it was related that the first meeting should
be held to determine and establish direct i on of dis c ussion which
could later involve spec i alist in those different directions for
later meetings.
OVERPASS UPDATE
Mayor Swaim related that the environmental impact study should be
ready in October. He stated that the Highway Department has
requested and received the City of Jacksonville matching funds and
4
000152
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 2, 1999
7 :00 P .M. -7:27 P .M.
are moving forwa r d with the des i gn for ut i l i ty relocations. He
relat ed that b idd i ng coul d take place between then and the first o f
the year .
Mr . Den n i s Sobba Qourou m Court Represent at i ve addressed the
audience sayin g that h e is proud to represent Jacksonville, adding
that Jacksonville is the only city paying its fa ir share of the
Pulaski County Jail . He related partic ipat i on in a twelve week
course regarding t h e jail and sheriff office which resulted in
accomplishments for the same.
Mayor Swaim related that Jacksonville enter ed the contract i n good
faith , adding that he has even suggested a pay per day bas i s which
was not acceptabl e to other c i ties given that it would be a sizable
increase in their cost.
ADJOURNMENT :
Mayor Swaim, without objection,
approximately 7:27 p.m .
Respectfully,
~~'--u~
adjourned the meeting at
Susan L. Davitt MAYOR TOMMY SW IM
City Clerk-Treasurer
5
City Council Of Jacksonville, Arkansas
AGENDA
Special City Council Meeting
JACKSONVILLE COMMUNITY CENTER
SEPTEMBER 8 , 1999 7 :00 P.M .
1. OPEN ING PRAYER:
2. ROLL CALL :
3 . GENERAL:
4. ANNOUNCEMENTS:
ADJOURNMENT
PRESENTATION : Pub li c Sector
Personnel Consultants
000153
000154
CITY OF JACKSONVILLE
SPECIAL CITY COUNCIL MEETING
SEPTEMBER 8, 1999
7 :00 P.M. -8:30 P.M.
SPECIAL CITY COUNCIL MEETING -COMMUNITY CNTR -#5 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Special Session on September 8, 1999 at the Jacksonville Community
Center.
Alder.men: Elliott, Smith, Lewis, Gentry, Ray, Wilson, Fletcher,
Williamson, Twitty and Howard were present. Mayor Swaim was also
present and declared a quorum. PRESENT ten (10), ABSENT (0).
Others present for the meeting were: City Attorney Robert E .
Bamburg, Deputy City Clerk Melanie Green , Human Resource Director
Dennis Poor, Director of Administration Murice Green, City Engineer
Duane Reel, Finance Director Paul Mushrush, Finance Accountant
Cheryl Erkel, Purchasing Agent C .J. Brown, Purchasing Assistant
Angelia Blacklock, Police Ch ie f Hibbs, Fire Chief Vanderhoof , Parks
and Recreat i on Director George Biggs, Mrs. Judy Swaim, Mr. Dennis
Sobba, Mr . Te rry Sansing, Leader Reporter Robert Cox, Patriot
Report Peggy Koury , Democrat-Gazette Report Larry Ault, Channe l 11
News, and interested citizens.
GENERAL: PRESENTATION BY PUBLIC SECTOR PERSONNEL CONSULTANTS
Mayor Swaim asked that questions be held until the presentation is
completed. He then introduced Mr. Bob Mullally presenting Public
Sector Personnel Consultants citing credentials of Mr. Mull a lly and
t he firm.
Mr. Mullally pointed out that his firm consults f or the public
sector only and that when completed the study belongs to the city.
He related that it can be accepted or modified t o accommod ate the
needs of each city, adding that every community has different needs
with different structures in place. He stated that changes to the
plan are not discouraged as long as they can look at those changes
along with the administration and determine that it wi ll not lead
to long term concerns. He went on to say that his firm is not
recommending t h e step program because of its inflexibility. He
pointed out that step programs are difficult f or both management
and the employees citing that in good years you may have more but
when things are not going so well it is based on the ability to
pay . He related that a step plan falls out of favor very quickly
usually within two or three years. He stated that he has not
personally seen a step plan i mplemented in at least 15 to 20 years.
He related that the survey for Jacksonville began in March
mentioning the c i ties picked for comparatives along with Lonoke and
Pulaski Counties . He referred to Arkansas Department of Employment
Security representing the private sector of the study, adding that
it is preferable to inc l ude the private sector when the data is
1
000155
CITY OF JACKSONVILLE
SPECIAL CITY COUNCIL MEETI NG
SEPTEMBER 8, 1999
7:00 P .M. -8:30 P .M.
available . He stated that the study is best when based primari l y
on populat ion including both smaller and larger cities to offer a
balance . He stated that there could be a discrepancy in the report
or something perceived as a mistak e when in fact it is a
professional d i sagreement. He related that the report is the
methodology of an administrative salary plan to build a good
foun dation. He stated that a good understanding of the study for
managers and employees will help to overcome some of the
differences that are based on misunderstanding of pay plans and how
they work.
He related that a periodical review of the pay plan is a good way
to stay in sync and keep t he plan current .
He said that Benchmark positions are generally comparabl e across
jurisdictions with respect to the position's survey data . He
related that for example a fire chief is comparable to a
firef i ghter, issue being the spread between chief and firefighter.
He stated that survey data is just one wave of the system, adding
that you also look at internal equ ity in comparison. He stated
that it then comes down to subjective j udgements by the
consultants. He related that the best professional opinion of the
consultants d eveloped what they consider t o be the most equitable
distribution throughout the pay plan.
He began a brief overview of the pay plan offering a basic
understanding of how the report reads. He r e vi e wed the executive
summary of T it l e 1 , Page 1. He pointed out that the prevailing
rate is defined as 5% below or 5 % above the mid-point of the range
for that position surveyed. He stated that the figure of $68,388
reflects a fairly good personnel system already in place.
He then reviewed the summary of recommendat ions as found in Title
1, Page 2 of the survey recommending that the City commit to
maintain a percentage r e lat ion ship to the prevailing rate. He
cited a city in California that has committed to 110% whi l e other
cities commi t to 85% of the preva iling rate. He said that Public
Sector generally recommends 100% expl aining that once you have
obtained 100% it is easier to maintain .
He referenced item 3 and noted a 15% spread from minimum to maximum
range to maintain that data remains current for some length of
time. He related that when the market reflects t he need t he salary
range can be moved higher or lower as the market d i ctates.
2
000156
CITY OF JACK SONVILLE
SPECIAL CITY COUNCIL MEETING
SEPTEMBER 8 , 1999
7 :00 P .M. -8 :3 0 P .M.
He then explained the schematic outline of occupational job class
titles and the breakdown of that process on page 4. He related
that positions were grouped according to job category and that job
funct i on makes it easier to manage the system when grouped
accordi ng to commonal i ty of function.
He expl ained that it i s an impersonal process which does not t ake
into account individual performance or training. He cautioned that
the study should not be taken personal l y, adding that they only
take into consideration the job duties, responsibilities,
certification and educat i onal requirements that add value to the
position.
He re l ated that the sal ary data is factored forward according to
the American Compensation Association at the current nationwide
rate for both private and public sector. He expla i ned that this
factor is .33% per month based on the various ages of the surveys .
He stated that the Municipal League survey required a 6% forward
factor , the County was 7 % and 8% was added to the Department of
Employment Security Services assuring that the data is current.
He related that the mid-po i nt range is the accepted standard in the
compensation business as the prevai ling rate . He then reviewed the
comparison and summary of job classi fications to the prevailing
rates of the market on page 19. He referred to the external
prevailing rates comparison as found on page 20 arranged from
highest plus percentage to minus percentage.
On page 21 he reviewed the recommended salary range structure which
recommends a break between positions with a different level of
responsibility such as fire chief and firefighter. He further
explained that the break prevents 11 salary compression 11 where
subordinates salary is as much or more than the person who
supervises them. He stated that this is possible if an employee
has a l ot of longevity and a new supervisor, adding that generally
you should try to avoid this situation by keeping the plan current.
He presented a permanent salary range schedule on page 22 which is
good through the next comprehensive study at which time it may be
necessary to adjust the salary ranges. He noted that the City of
Jacksonville salary range beings at number five with a grounds
maintenance worker.
He concluded reviewing the Fiscal impact of the salary plan
estimating total payroll at 5 . 5 million plus with twenty-four
employees (23%) below minimum range. He estimated a total cost of
$68,388.00 to reach mini mum representing 1 .23% of total payrol l.
3
000157 .
CITY OF JACKSONVILLE
SPECIAL CITY COUNCIL MEETING
SEPTEMBER 8, 1999
7:00 P .M. -8 :30 P.M .
He further estimated 189 employees (78%) are below mid-point
costin g $704,204.00 to bring the m to mi d -point representing 13% of
total payroll .
At approximately 7:35 p.m. Mayor Swaim requested that the City
Counci l convene to the stage area for question and d i scussion .
City Clerk Susan Davi tt recorded all members to be present and
Mayor Swaim dec l ared a quorum.
Mayor Swaim asked t hat additional copies of the study be given to
the press , department head s , and employee groups for detailed
s t udy. He then o f fered that Mr. Mu ll al l y would answer questions
from Counc i l and the audi ence , assuring that everyone would have an
opportunity to participate in the process .
Alderman Wilson asked for c l arification of the chart regarding the
fiscal impact p l a n and the time factor for implementat ion.
Mr . Mullally exp l ained that t h e data is forwarded to the year 2000
and t hat the stud y addressed methodo l ogy for implementation over a
period o f time. He said that he under stands that it depends on the
ab ility of the city to pay given a l l priorities at hand . He said
that it is a basic maintenance business decision regarding a
bal ance between no increase to a reasonably we ll increase toward
the prevailing rate.
He further c l a ri fied tha t the annua l i n crease experi enced
City woul d cou nt toward the salary increase schedule and
that an incremental salary i ncrease schedule i s provided
study for partial implementat i on.
by the
no ted
in the
Discussion ensued regarding the 2000 budget and Mr . Mullally
reiterated t h at the data is designed and recommended for the year
2000 .
Mayor Swaim r equ ested that the slide f eaturing the summary of
recommendations be p l aced for view and encouraged those with copies
of the study t o share. He then read from Title 1, page 2 , item #6
11 Bring the salaries of all employees to the minimum of the salary
r a nge for that pos i tion 's job classification" as out l ined on p a ge
39.
Mr . Mullally stated that the $68, 000.00 was the least salary
recommendation .
4
000158
CITY OF JACKSONVILLE
SPECIAL CITY COUNCIL MEETING
SEPTEMBER 8, 1999
7 :00 P .M. -8:30 P.M.
Discuss i on ensued as to item #7 of the same page and it was r elated
that monitoring the system on a time basis wou l d result in fewer
changes. Mr. Mullally then related that the recommended sche dule
should be current for five years.
Mayor Swaim requested clarification regarding Public Sector not
recommending a step and grade pay scale.
Mr . Mullally stated that a step and grade pay scale has fal l en into
disfavor because it locks the employee into a level when in fact he
might could do better, adding that it also locks management into a
position when funds are not available. He stated that most
jurisdictions including the private sector have moved away from t he
step and grade system because of its inflexibil ity .
Discussion ensued regarding employees above a salary increase
recommendation and Mr. Mullally related that the most common option
is t o freeze the salary until the market catches up. He added that
because of internal structure you could have someon e over
recommended for an adjustment . He said that they put greater
weight on int ernal equity than e xt ernal dat a to ma intain equal pay
for equal work based on responsibility . He pointed out t hat
sometimes the recommendat ion could look as if it is against the
survey data which is why prior to thinking it is a mistake it needs
to be discussed as to why the recommendation is as i t is , adding
that usual ly i t comes back to an issue of internal equity.
Alderman Wilson stated that given the experi ence dealing with
communities nationwide how does Jacksonville rate being a city that
has never conducted this type of survey in the past .
Mr. Mu llally stated that he is very impressed with the City of
Jacksonville and that while you look at n umbers like 73% you a l so
have to consider how close or far it represents the prevailing rat e
and the fac t that Jacksonville's internal structure seems to b e
pretty fair. He stated that results are consiste nt with good
management based on the absence of any previous s tudy . He t hen
stated that he is a wa re of jurisdictions that are 98% and they a re
of f the prevai l ing rate by a lot.
Al derman Wilson suggested that with current work on the budget they
need some time to l ook at salary considerations versus capital
expenditures and other s ituations . He suggested discussion f o r the
commitment p ercentage recognizing what change s the proposals will
create in providing community services versus the additional cost
for the salary increase. He stated that a balance needs to be
5
000~59
CITY OF JACKSONVILLE
SPECIAL CITY COUNCIL MEETING
SEPTEMBER 8, 1999
7 :00 P.M. -8:30 P .M.
brought forth . He related t hat h e f eels the City Council is
committed to providing fair, reasonable and equitabl e salaries to
attract and retain good employees. He sugges ted that more time be
tak en to look at trade-offs in the budget process.
Mayor Swaim related t hat long term affec t ana l ysis and other
factors will be brought back for consideration , making adjustment s
as directed by the Counci l. He stated that wh i le he may or may not
agree with different points in the study he is convinced that the
process is correct and compl i mented that process.
Mr. Tom Mayberry o f the Ja cksonville Fraternal Order of Police
stated that the Novembe r ballot init i at i ves voted on by the
citizens of the City directed t h at a pay scale be established for
Police officers based upon rank and y ear s of seniori ty , adding that
the o rdinance imp lement ed by the City Council retaine d that
requirement. He then stated t h a t at the initi al briefing by a
representative it was said that there was speci fic pressure to
deve l op a pay scale for the Police based upon rank and seniori ty .
Mr. Mullally answered that rank a nd seniority is not in conf l ict
with t h e recomme nded range system . He r elated that the manual has
some suggest ed approaches for how an employee moves through the
range which can be based on that criteria or other criteria .
In response to a second ques tion regarding assurance of growth in
personal income as an employee rema ins with an age ncy for a certai n
amount of time fro m Mr . Mayberry, Mr . Mulla lly related that he can
not say that t here are any guarantees, adding that he is unaware of
such guarantees e lsewhere in his experience . He stated t hat he is
aware of guidel ines that can be es tablished to mandate a certain
level u n til they demo n st r ate inability to pay which is why there is
no guarantees because of t he way the economy is .
In response to a question from Mr . Muric e Green Director of
Administration regarding tabl e 4 on page 20, Mr. Mullally clarifi e d
t hat the c hart i s reflective of Jackson vi ll e 's current mid-point in
comparison to the recommended prevailing rat e.
Mr . Larry Hamsher of the Jacksonville Fire Department said that his
twent y-four years in service contributes to his pay amount ,
however , he stated that his counterparts make ten thousand less
than he does. He stated that by definition they are considered his
counterparts but not in salary. He q u esti oned the recommendat i on
or rule of thumb .to not compromise a compensat ion package for those
employees on the lower end of the scale . He clarified by saying
6
000160
CITY OF JACKSONVILLE
SPECIAL CITY COUNCIL MEE TING
SEPTEMBER 8, 1999
7:00 P .M. -8:30 P.M.
that he is at the h i gh end of the Fire Captain scal e, however, he
ha s counterparts who are newly p romoted that make much less but
stil l hold a position a t t h e top of t h e l ist as a Fire Captain.
Mr . Mull ally related that the data reflects the surveys and not any
individual p ay level. He stated that if they are below minimum
they should be brought to t he minimum or mid -po int if t hat is the
p lan of the Council which wou l d narrow the gap.
Discussion ensued and Mr . Mullally related that there are
suggestions regarding compression which have been addressed in the
survey . He also stated that there may be some issues of
comp ression .
Mayor Swaim related that Mr . Foor will b e i n contact with Public
Sector to get definite answers to questions about the study, a dding
that tonight will not be the only time in for mation wi ll be
ava ilabl e from the consultants.
Mr . Martin Cass of the Fraternal Order of Police quest ioned if the
sal ary informa tion f r om Little Rock a nd North Litt le Rock and other
cit ies that have a pay scale is related to the first level on the
pay scale .
Mr . Mullally stated that in those cases the mid -point is found
regarding l evels in pay sca l e .
Mr . Cass q u estioned provisions for movement from mid to maximum
l evel and Mr. Mullally said that there are different approaches
o ffered in the study on how an employee moves through t he range .
He stated t hat adjustment of pay annually or every other year i s as
designed by the City. He stated that he is unaware of any o t her
means exce p t in t he private sector where t h ere is advancement based
on commiss i on. He stated t hat it is recommended to establi sh b y
policy the percentage to prevailing rate which is the guide l ine to
be adj u sted by t he market.
Mr . Cass asked if this woul d be the same as t he quartile system
which did n ot provide for provision to move within that system.
Mayor Swaim related that p r ovisions do exist but i t was not a
guarant eed step every year. He related pay i nc reases since 1989
ranging from 3 to 1 0 percent . He related that it is the dec ision
of the City Council to fund raises.
Mr . Cass stated that the quartile system did not provide incentives
for l ongevity to move in the system.
7
000161
CITY OF JACKSONVILLE
SPECIAL CITY COUNCIL MEE T ING
SEPTEMBER 8, 1 9 99
7 :00 P.M. -8 :30 P .M.
Mayor Swaim related that when the City tried to operate in an
adjusting system t he r e was a law suit by an emp l oyee who complained
when he rece i ved a lower salary increase . He then related that at
that time t h e Ci ty Council chose to d i scontinue the opportunity to
give raises bas ed on that type of system . He stated the City paid
$10,000.00 to settle the law suit . He said that he is not opposed
to raises when funds are available, adding that this is not the
time for that decision . He said he is wil l ing to l i sten to the
recommendations but is unable at this time to commit Council or the
taxpayers to any specifics until the study has been reviewed. He
clarified that the study recommends midpoint salaries as the
standard and that once an employee reaches maximum change is
directed by the market at the time of review by the consultants .
He stated that there have been a lot of good questions and while
all the answers have not been discovered as yet the Council will
need to decide at what level to fund. He remi nded that the purpose
of the meeting was informational . He related that he is a ware of
the question as p assed in the ordinance and Council will have to
consider the recommendation of the consu l tant in that regard. He
stated that Coun cil is obligated to look at the proposal before
making its decis i on .
Mr. Mullally reiterated that the study is not to be taken
personally but it is designed for an organization to maintain its
ability to compete for and maintain good employees. He stated that
the recommendation has t he flexibility to put into place a
performance appraisal or bonus system. He stated that the
percentage to mid -po i nt is a business dec i sion . He related that
o ne city established by ordinance its commitment to the prevailing
rat e at 85% and were abl e to attract and maintain good emp l oyees .
Alderman Fletcher related that the study is a corner stone in
planning for the future . He added that h e would like t o see the
option that City Council set sub goals to reach the u l timate goal
of 100% even if it take t wo or three years. He said let the
employees know we are concerned for the i r families . He related
that it was good money spent for t he study and complimented the
process.
Alderman Smith related that step increases have been moved away
from and the Council needs time to absorb the information. He
related that there needs to be an agreement as to what the
percentage to mid -poin t should be bearing in mind the goals for the
year 2000 and looking at capital expenditure . He said he wants to
keep e mployee retention for the City .
8
000.162
CITY OF JACKSONVILLE
SPECIAL CITY COUNCIL MEETING
SEPTEMBER 8, 1999
7:00 P.M. -8 :30 P.M .
Alderman Wilson commented on information regarding turnover and
f ringe ben efits. He question ed val i d compari son without t hose
factors.
Mr. Mul l al l y stated t h at general ly the t wo are not considered in
the same category. He stated that fringe benefits is a mot i vation
in taking a position· but generally only after they consider the
compensation. He added that he has many c l ients that do consider
compensation and fringe benefits togethe r reasoning some trading
back and forth with employees .
Ms . Christine Diffie a J acksonvi l le res i dent thanked the Police
Department for their efforts in the Sunny Side Addition regarding
t he crime r ate. She related a better record for burglary in past
years . She expressed interest for the level of qual ity police
officers in Jacksonville even under a higher t ax .
Mayor Swaim commended the quality o f Jacksonville Police Officers.
He then offered attending press the opportunity for quest ions,
being none he thanked every one f or their atte ndance and
part i cipation .
APPOINTMENTS:
ANNOUNCEMENTS :
ADJOURNMENT :
Mayor Swaim, without objection ,
approximately 8:30 p .m .
Respectfully,
cSi&~~
Susan L . Davitt
City Clerk-Treasure r
9
adjourned the meeting at
0001Ga
CITY OF JACKSONVILLE , ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
SEPTEMBER 16, 1999
1. OPENING PRAYER:
2 . ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
(Fire Department)
(Police Department)
(OECD)
(Animal Control)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REG DEPARTMENT:
12. PLANNING COMMISSION:
13. SANITATION DEPARTMENT:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
Regular City Council Meeting
September 2, 1999
Regular City Council Meeting
August 19, 1999
Regular Monthly Report/August
Fire Chief John Vanderhoof
Regular Monthly Repo rt/August
Police Chief Larry Hibbs
Regular Monthly Report/August
Director Frank Rowland
Regular Monthly Report/August
Public Works Direc to r M. Green
BOARD OF ADJUSTMENTS
Martha Boyd to fill the term
of Ken Nabors expiring 2/5/2001
Council will adjourn to informa l
meeting: Planning for the future
000164
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 16, 1999
7:00 P.M. -7:10 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The Ci ty Counc i l o f the City of Jacksonvi lle, Arkansas me t i n
Regu lar Session on September 1 7, 1999 a t the regu lar meet i ng place
o f the Council . Alderman Smi t h de livered the invo cat i on after
which he led t he s tanding audience i n t he "Pledge of Al legia nce" to
t he f lag.
ROLL CALL : Aldermen: Elliott, Smith, Gentry, Ray, Wilson,
Williamson , and Howard answered ROLL CALL . Al derme n Fletcher and
Lew i s arrived at a p proxima t ely 7:06p.m. Al derman Tw i tty arrived at
a p prox imately 7 :09 p.m. Ma y or Swaim a l so answered ROLL CALL
d e c laring a quorum. PRESENT seven (7), ABSENT (3).
Othe rs present for the mee ting were: City Attorney Robert E.
Bamburg, Deputy City Cl e r k Melanie Gr een, Director o f
Administ r ation Murice Green, F i nance Director Paul Mus h rush, OEC D
Director F rank Row l and, Purchasing Agent C.J . Br own, Purchasing
Assist ant Angel ia Blacklock , Pol ice Chief Hibbs , F ire Chief
Vande rhoof , Mrs . Judy Swa i m, Mrs. DeDe Hi bbs , Mrs . Lindy Lewi s , Mr.
Terry San sin g , L eader Report e r Rick Kron , and inte r e sted c i ti z ens .
PRESENTATION OF MINUTES :
Mayor Swaim presented t h e minutes o f the Regular City Council
Meeting o f S eptember 2 , 1999 for approval and/o r correction at t h e
next Regu l a r City Cou nc il Me eting .
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Ray that the minutes of
the Regular City Council Meeting of 19 August 1999 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Elliott moved, seconded by Alderman Smith to APPROVE the
monthly Report for August 1999 of the Jacksonville Fire Department.
Said Report reflects a fire loss of $77,700.00 and a Savings Total
of $210,000.00. ROLL CALL: Aldermen: Elliott , Smith, Gentry , Ray,
Wilson, Williamson, and Howard voted AYE . NAY 0. MOTION CARRIED .
REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Elliott moved, seconded by Alderman Smith that the Regular
Monthly Report for August of the Jacksonville Police Department be
APPROVED. Said report reflects; Report Sales $307 .00 making TOTAL
COLLECTIONS: Not Listed . ASSESSED: Not Listed. ROL L CALL :
Aldermen : Elliott, Smith, Gentry, Ray, Wilson, Williamson, and
Howard voted AYE. NAY 0 . MOTION CARRIED.
1
000~65
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 16, 1999
7:00 P.M . -7 :10 P.M.
REGULAR MONTHLY REPORT/OECD
Alderman Elliott moved , seconded by Alderman Smith that the Regular
Monthly Report for August, of Economic and Community Development
Department be approved. Said report ref l ects:
HOUSING REHABILITATION: AUGUST
Loan Appli cation s (HOM E ) . . . . . . . . . . . . . . . . . . . 0
Grant Appl icatio ns (CDBG) . . . . . . . . . . . . . . . . . . 0
Eme r gen cy Ha n d i cap (CDBG) . . . . . . . . . . . . . . . . . . 2
Wa r ran ty Rep airs . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
To t a l J ob s Bid . . . . . . . . . . . . . . . . . . . . . . . . . 2
Total Jobs Co mp le t e d . . . . . . . . . . . . . . . . . . . 2
Program Inq u iry Ma ilout s/Calls . . . . . . . . . . . . . 4
SEWER LINE (Loans, Grants Emergency) AUGUST
App lications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
T otal Jobs Bid ......................... 2
Tota l J o b s Compl eted................... 3
P rog ram Inquiry Ma ilo u ts . . . . . . . ............ 2
HOMEBUYER ASSISTANCE GRANT (HAG) AUGUST
App lica tio n . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Appr o v ed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Proces sed & Cl osed ..................... 3
Program Inq uiry Ma ilouts . . . . . . . . . . . . . . . . . . . 2
HOME BLDG/BUYING/RECONST-SALES AUGUST
Home s bui lt or re-cons truc t ed-c o mpl e t ed 1
Co ns tru ct i on Sa l es . . . ...................... 0
Mortg a g e Lo an Ap pl i catio n s . . .. . .. . . . . . . . . . . 0
Progra m Inqu iry Mail o uts ...... ............. 4
Pendi n g F ina n c i ng . . . . . . . . . . . . . . . . . . . . . . 1
Ap prov ed Mo rtgage Lo ans . . . . . . . . ........ 0
YR-TO-DATE
8
6
6
4
1 5
9
14
YR -TO-DATE
6
6
5
6
YR-TO-DATE
13
12
12
5
YR-TO-DATE
2
1
2
1 0
ROLL CALL : Aldermen: Elliott, Smith,
Williamson, and Howard , voted AYE, NAY (0) .
Gentry , Ray, Wilson,
MOTION CARRIED.
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Elliott moved, seconded by Alderman Smith to APPROVE the
monthly Animal Control Report for August 1999 .
Report reflect s t h e fo llow i ng:
REVENUE S .............................. $
CON TR I BUT IONS . . . . . . . . . . . . . . . . . . . . . . . . . $
AD OP TI ONS/FINE S . . . . . . . . . . . . . . . . . . . . . . . $
T OTAL ............................. $
2
497 .00
90 .00
407 .00
497.00
0001.66
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 16, 1999
7:00 P .M. -7:10 P.M.
ROLL CALL : Aldermen : El l iott , Smith, Gentry, Ray, Wilson,
MOTION CARRIED. Wi l liamson , and Howard, voted AYE, NAY (0).
WATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT :
PARKS & RECREATION DEPARTMENT:
PLANNING COMMISSION :
GENERAL :
APPOINTMENTS: BOARD OF ADJUSTMENT
Alderman Wilson moved , seconded by Alderman Howard to approve the
appointment of Ms . Martha Boyd to fill the unexpired term of Ken
Nabors to expire 2/5/2001. MOTION CARRIED.
ANNOUNCEMENTS :
ECONOMIC DEVELOPMENT WATER IMPROVEMENTS
Mayor Swaim related that the project funded by Economic De velopment
for a water line to improve seventy acres of land designated for
economic development will be underway soon. He re l ated good
cooperation with the Water Department who will be funding almost
$65 ,000.00 in up front money while the grant will pay the remaining
cost.
SALARY SURVEY PLAN
Mayor Swaim related that department heads along with Dennis, Paul
and Murice have spent many working hours regarding the plan. He
related that Mr. Mullally's sa id that their job was to look at the
position and it is the job of administration to look at the people
who serve in that position. He encouraged questions be d i rected to
Murice Green or Dennis Foor . He related work will contin ue to gain
a full understanding of the plan and then be brought back to the
City Council.
RETIREMENT LUNCHEON
Murice Green extended an invitation to a retirement luncheon for
Mr . Bob Mart in 29 September at 11:30 a .m: for h i s many years of
service in the City. He related that the luncheon will be catered
at a cost of $7.00 per person and to RSVP by the 24th with Bertha
in the Mayor's office.
CITY PAGEANT
Mayor Swaim re lated that the Mr. and Ms. City Fest Pageant will be
held September 18 th at the Jacksonville High School .
3
WING DING FESTIVAL
000167
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
SEPTEMBER 16, 1999
7:00 P .M. - 7 :10 P.M.
He related that the festival will be held in Dupree Park October
2nd and encouraged attendance. He mentioned that the Alltel Arena
will also be host an event on the day date.
Alderman Gentry announced that the FOP has extended an invitation
to the City Council to meet for discuss i on.
Mayor Swaim stated that he has been approached by some officers who
related to him that the FOP does not represent all Po l ice Officers
in the City.
FLEA MARKET AND POT LUCK
Mr. Frank Rowland related that the Sunnyside Neighborhood
Association is sponsoring a flea market and pot luck September 25th
in Galloway Park. He re lated that proceeds will go the
Neighborhood Association. He re l ated that it is also a
celebration/dedication for the new park equipment. He encouraged
attendance from 8:00 a.m. till 2:00p .m. on that day.
ADJOURNMENT:
Mayor Swaim, without objec t ion, adjourned the meeting at
approximately 8 :30 p .m. to convene in an informal future planning
meeting.
Respectfu lly ,
Susan L . Davitt
City Clerk-Treasurer
4
000168
City Council Of Jacksonville, Arkansas
AGENDA
Regu l ar City Counci l Meeting
OCTOBER 7, 1999 7:00P.M.
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
(Animal Control)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT :
11. PARKS & REG DEPT:
12. PLANNING COMMISSION:
13 . GENERAL: a .
b.
14. APPOINTMENTS:
15. ANNOUNCEMENTS:
ADJOURNMENT
Regular City Council Meeting
September 16, 1999
Special City Council Meeting
September 8 , 1999
Regular City Council Meeting
September 2 , 1999
Regular Monthly Report/September
Director of Administration M. Green
REQUEST TO ACCEPT BID:
Building and Contents
Insurance
CDBG PROJECT: Approval
of Consultant Engineering
for Sage Street
PLANNING COMMISSION:
Bobby Lester to Fill the
Un-expired Term of Dana
Nixon (1/1/2000)
CONTINUED DISCUSSION :
Planning for the Future
000~69
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 7 , 1999
7:00 P.M. -7:22 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the Ci ty of Jacksonvi lle, Ark ansas me t in
Regular Session on October 7, 1 999 at the regular meeting p l ace of
the Council. Al derman Ray delivered the invocat i on after which
Mayor Swaim led the standing a udience in t he 11 Pledge of Allegiance 11
to the fl ag.
ROLL CALL : Aldermen : Elliott, Smith , Ray, Wilson , Fletcher,
Williamson, and Howard answered ROLL CALL. Alderma n Lewis arrived
at approximately 7:02 p.m. and Alderman Gentry arrived at
approximate l y 7:09 p.m. Al derman Tw i tty was ill . Mayor Swaim
al s o answered ROLL CALL dec l aring a q uorum . PRESENT nine {9),
ABSENT {1) .
Others present for the mee ting were: City Attorney Robert E .
Bamburg, Deputy City Clerk Melanie Green , Human Resource Director
Denn is Foor, Di r ector of Adm i nistration Murice Green, City Engineer
Duane Reel, Finance Director Paul Mushrush, OECD Director Frank
Rowland, Purchasi n g Agent C.J . Brown, Purchasing Assistant Angelia
Bl acklock, Po li ce Ch i ef Hi b bs , Fire Chief Vanderhoof, Parks and
Recreation Director George Big gs , Mrs . Jud y Swaim, Mr s. DeDe Hibbs ,
Mrs . Edith Smi t h , Mr . Tommy Dupree, Ms . Addie Gibson, Mr. Terry
Sansing, Police Officer Martin Cass, Leader Reporter Rick Kron ,
Patriot Report Peggy Koury, Democrat-Gazette Report Larry Ault, and
interested citizens.
PRESENTATION OF MINUTES:
Mayo r Swaim p resented the minutes of t he Regular City Council
Meeting of September 1 6, 1999 and Specia l City Council Mee t ing of
Sep tember 8, 1999 for approval and/or correction at the next
Regular City Counci l Meeting .
APPROVAL AND/OR CORRECTION OF MINUTES :
Alderman Smith moved , seconded by Alderman Ray that the minutes of
the Regular City Council Meeting of 2 September 1999 be APPROVED .
MOTION CARRIED.
CONSENT AGENDA:
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Ray moved, seconded by Alderman Howard to APPROVE the
monthly Animal Control Report for September 1999 .
Report reflects the following:
REV ENU ES .............................. $
CON TRI BUTI ONS . . . . . . . . . . . . . . . . . . . . . . . . . $
ADOP T IONS/FINES ....................... $
TO T A L ............................. $
1
416 .50
0 .00
416 .50
416 .50
0001?0
ROLL CALL : Aldermen: Elliott ,
Fletcher, Williamson , and Howard,
CARRIED.
WATER DEPARTMENT :
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT :
PARKS & RECREATION DEPARTMENT:
PLANNING COMMISSION :
GENERAL : DEVIATION IN AGENDA:
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 7, 1999
7:00 P.M. -7:22 P .M.
Smith, Lewis,
voted AYE, NAY
Ray,
( 0) .
Wilson,
MOTION
b. CDBG Project/Approval of consultant engineering for Sage Street
Mr. Fran k Rowland e x p l ain ed the process regardi ng the proposal for
solicitat i o n of bids and stated that a committee of Alderman Ray,
Lew i s a n d Gent r y work wi t h t h e Departmen t in reviewi ng those bids .
He then re l ated that a scoring sheet is used to determi ne the
engi n eering capa ci t y for the project bid , addi ng that the b i d is
then graded and sca l ed . He pointed out that the r e is a one po i nt
preference to busine ss l ocated withi n the City .
He said that OECD Department acts with the committee in an advi sory
capacity and that the recommendation is f or Bond Engineering . He
stated t hat the Department agrees with that rec ommendati on .
Mayor Swaim r e l ated t h at under State Stat ute professional servi ces
do n ot require bid in a do llar amount but can be proposed for
determining the most qualif i ed f i rm . He adde d t hat pri c e is also
checked for ext ravagance.
Alderman Fletcher moved, seconded by Alderman Ray to approve the
selection of Bond Engineering as the consultant engineering firm
for the Sage Street Widening Project. MOTION CARRIED.
Funds will be drawn from the Community Development Block Grant
Fun ds .
RESUME AGENDA :
a . Request to Acc e pt Building and Contents Insurance Bid
Paul Mushrush related t he low b i d to be from Gallagher & Company
located in L i ttle Rock. He related t hat Gal l agher has a superior
rating and i s one of the l argest i nsu rance companies in the Un i ted
States .
2
OOO.i7l.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 7, 1999
7:00 P .M. -7:22 P.M.
He t hen related that it will be a replacement cost policy with a
$2 ,500 .00 deduc tible . He recommended the bid be awarded to
Gallagher & Company.
Alderman Elliott moved, seconded by Alderman Smith to Accept the
low bid of Gallagher & Company in the amount of $20 ,187.00 to be
drawn from budgeted General Funds. MOTION CARRIED.
APPOINTMENTS: PLANNING COMMISSION APPOINTMENT
Mayor Swaim related that Planning Commission Chairman Walker has
moved outside the City limits and has resigned his position with
the Planning Comm ission t oday, adding that the proposed appo intment
is to fill the position held by Ms. Dana Nixon who is now living in
Li tt le Rock.
Alderman Smith moved, seconded by Alderman Elliott to approve the
appointment of Mr . Bobby Lester to fill the unexpired term of Ms.
Dana Nixon to e xp ire 1/1/2000 . MOTION CARRI1!:D .
SALARY STUDY UPDATE :
Mayor Swaim related that Murice Green, Dennis Foor and Paul
Mushrush have been working with department heads r e garding the
salary study and are trying to get that into a pos i tion wh ere it is
more understandable. He stated that they have been working
diligent ly through the process.
He stated that it is not a concern of his Of fice or t he Finance
Department t hat there are not funds to meet the guideline in one
year, but that the concern is in sustaining that for a three to
five year period of time without creat ing financial burdens the
City could not handle. He related that concerns are being looked
at very closely as to how much can be done. He said t hat it was
never a question of having enough money to do it at one time, if
you change the way business is done.
Alderman Smith questioned would some o f the informa t i o n be in the
budget.
Mayor Swaim said that when the budget i s presented with a proposal
then it will be open for discussion and any input from Council
members will be good . He encouraged any Council memb er that wou ld
like to be involved with some of the discussions with the Finance
Director , Human Res o urces person or Murice, they are more t han
welcome to do t ha t . He related that it is a very complicated study
and they want to make sure that it is understood.
3
000172
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 7, 1999
7:00 P.M. -7:22 P.M.
Alderman Wilson suggested that it would be very helpful if the
preliminary budget presented different options. He then said that
he feels all Council members would like to get to mid-point, or at
least the minimum and work towards mid-point. He added that in
o rder for that to happen other things may have to be given up, so
Council needs to look at what those different options might be. He
illustrated his point by saying "If for instance everybody is
brought to the minimum with some work toward mid-point percentage,
what effect does that have or if more than that, what effect does
that have. He stated that he believes it is go ing to get down to
some real difficult choices.
Mayor Swaim agreed saying 11 that is a very good point, " adding that
the problem is not today's cost, but the projection of future cost
over a number of years. He mentioned the 7% raise given in
January. He then stated that it means using fund balance and any
reserve at a growing rate over a period of time anytime you give a
large raise and that raise comes again the next year. He pointed
out that if raises do not come out of general funds you are
depleting funds elsewhere and once depleted comes the problem of
trying to figure how to sustain that. He summed that the problem
is being able to continue it consistently . He related that he
would n ever agree to give funds one year and take them away the
following, adding that "it is just not fair ." He stated that we
want to do as much as we can , realizing that we need to sustain
that over a three to five year period of time without raising
taxes.
In response to a question posed by Alderman Smith, Mayor Swaim said
that the City Sales Tax has not generated as much this year as it
did last year.
I n response to a questioned regarding projections in revenue from
the Wal-Mart Supercenter, Mayor Swaim stated that he did not have
those figures but hopes it will p ick up the difference in the next
year. He stated that he monitors the figures on Sales Tax as soon
as it comes in looking at projections for budget purposes. He
related that at the present time our sales tax for this year is
over fifty thousand below what it was last year with no speculation
for recovery.
Alderman Elliott related that at a recent Municipal League meeting
other cities with a drop in sales tax were wondering how the
internet sales is affecting those figures. He stated that there is
a need to address the internet sales tax as a big contributing
factor.
4
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000173
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 7, 1999
7 :00 P.M . -7:22 P .M.
Mayor Swaim stated that it is very well understood nationwide that
internet sales is making a big difference, mentioning predictions
of billions spent on the internet this year buying goods that are
not taxable on a l ocal level. He pointed out that Wal-Mart has a
internet page for retail purposes. He stated that it will make a
difference, adding that a committee in Washington has been
appointed however there is a moratorium against raising local taxes
for internet sales for at least three year s until some decision is
made on whether internet sales can be taxed or not .
He then stated that besides the issue of local taxes for cities,
his concern is that internet sales hurt local businesses taking
away opportunity for those businesses to sustain themselves. He
reflected on concerns from some citizens over the new Wal -Mart ,
stating that in his opinion he feels the local retailer is in more
danger from internet sales .
He related that he f eels comfortable that the sales tax will be
alright in the long run, adding that the reason there are funds
avai lable regarding raises this year is because in the past the
City sales tax fund has grown at a substantial rate. He related
growth as high as over 11% at one time averaging 6 t o 9% per year
growth. He stated that his concerns regarding the salary study is
being able to do what is proposed in a timely manner and sustaining
it for a l o ng period of time.
ANNOUNCEMENTS: CONTINUED DISCUSSION of Planning for the Future
Mayor Swaim announced that immediately following the City Counci l
Meeting, a discussion of planning for the future will resume.
ADJOURNMENT :
Mayor Swaim, without objection,
approximately 7:22 p.m.
Re spectfully,
~ ~' -==~\~~~
Susan L. Davitt
City Clerk-Treasurer
5
adjourned the meeting at
BIO NUMBER: JAX-015
1.11. Building and Contents
Insurance
Deductible Per <fc,_,..,..,..,.,.,,.,.l
N"OTE: Contract not to
exceeQ 4% increase 1 year
1 1 bid with 2 yr extension.
I I ---. . "~ rr.~:· E::::::s;:;:::~:::t
CITY OF JACKSONVILLE
BD TABUL.A110N SHEET
OAT£: 9/23/99 TIME: !0:30AM TABULA.TEDBV!CJB
Hall
,187
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OPENeDBY: ~-
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000.175
CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
OCTOBER 21, 1999
1. OPENING PRAYER:
2 . ROLL CALL:
3. PRESENTATION OF
MINUTES:
4 . APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
(Fire Department)
(Police Department)
(OECD)
6 . WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPARTMENT:
12 . PLANNING COMMISSION:
13. SANITATION DEPARTMENT:
Regular C ity Council Meeting
October 7, 1999
Regular City Council Meeting
September 16, 1999
Regular Monthly Report/September
Fire Chief John Vande rh oof
Regular Monthly Report/September
Police Chief Larry H ibbs
Regular Monthly Report/September
Director Fran k Rowland
14. GENERAL: a. ORDINANCE 1126 (#12-99):
15 . APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
Millage Ordinance
b. Recommendations for
implementation of salary
study
000176
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 21, 1999
7:00 P.M. -7:55 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on October 21, 1999 at the regular meeting place of
the Council. Mayor Swaim delivered the invocation after which he
led the standing audience in the "Pledge of Allegiance" to the
flag .
ROLL CALL: Aldermen: Elliott, Smith, Gentry, Ray, Wilson,
Williamson, Twitty and Howard answered ROLL CALL . Alderman
Fletcher arrived at approximately 7:03 p.m. Mayor Swaim also
answered ROLL CALL declaring a quorum. PRESENT nine (9), ABSENT
( 1) .
Others present for the meeting were: City Attorney Robert E.
Bamburg, Deputy City Clerk Melanie Green, Human Resource Director
Dennis F oor , Director of Administration Murice Green, City Engineer
Duane Reel, Finance Director Paul Mushrush, OECD Director Frank
Rowland, Purchasing Agent C. J. Brown, Police Chief Hibbs, Fire
Chief Vanderhoof, Fire Battalion Chief Bill Plunk, Parks and
Recreation Director George Biggs, OECD Administrative Assistant
Geri Prince, Business Incubator Program Manager Kay Phillips, Mrs.
Judy Swaim, Mrs. DeDe Hibbs, Mrs. Martha Boyd, Mrs. Edith Smith,
Mr. Tommy Dupree, Mr. Jack Danielson, Police Lieutenant Martin
Cass, Police Sergeant John Williams, Police Lieutenant Bill Shelly,
Leader Reporters Rick Kron and Robert Cox, Patriot Report Peggy
Koury, Democrat-Gazette Report Larry Ault, and interested citizens.
PRESENTATION OF MINUTES:
Mayor Swaim p resented the minutes of the Regular City Council
Meeting of October 7, 1 999 for approval and/or correction at the
next Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES :
Alderman Smith moved, seconded by Alderman
of the Regular City Council Meeting of
APPROVED . MOTION CARRIED.
DEVIATION IN AGENDA:
Gentry that the minutes
16 September 1999 be
Mayor Swaim recognized Ms. Martha Boyd as a n ew appointee to the
Board of Adjustment. He administered the oath of office to Ms.
Boyd for a term to expire 02/05/2001.
CONSENT AGENDA:
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Elliott moved, seconded by Alderman Smith to APPROVE the
monthly Report for September 1999 of the Jacksonville Fire
Department. Said Report reflects a fire loss of $77,700.00 and a
1
000177
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 21, 1999
7:00 P.M. -7:55 P.M.
Savings Total of $210,000.00. ROLL CALL: Aldermen : Elliott,
Smith, Gentry, Ray, Wilson, Fletcher, Williamson, Twitty and Howard
voted AYE. NAY 0. MOTION CARRIED.
REGULAR MONTHLY REPORT/POL ICE DEPARTMENT
Alderman Elliott moved, seconded by Alderman Smith that the Regular
Monthly Report for September of the Jacksonville Police Department
be APPROVED . Said report reflects; Report Sales $307.00 making
TOTAL COLLECTIONS: Not Listed. ASSESSED: Not Listed. ROLL CALL:
Aldermen: Elliott, Smith, Gentry, Ray, Wilson, Fletcher,
Williamson, Twitty and Howard voted AYE . NAY 0. MOTION CARRIED.
REGULAR MONTHLY REPORT/OECD
Alderman Elliott moved, seconded by Alderman Smith that the Regular
Monthly Report for September, of the Economic and Conununi ty
Development Department be approved. Said report reflects:
HOUSING REHABILITATION : SEPTEMBER YR-TO -DATE
Loan Appl i cat ions (HOM E ) .................. . 0 8
Grant Applications (CDBG) ................. . 0 6
Emergency Handicap (CDBG) ................. . 2 6
Warranty Repairs .......................... . 1 4
Total Jobs Bid ........................ . 2 15
Tot al J o bs Completed .................. . 2 9
Program Inquiry Mailouts/Calls ............ . 4 1 4
SEWER LINE (Loans, Grants Emergency) SEPTEMBER YR-TO-DATE
Applications .............................. . 2 6
Tot al Jobs Bid ........................ . 2 6
Total Jobs Comp l eted .................. . 3 5
Program Inquiry Ma ilouts .................. . 2 6
HOMEBUYER ASSISTANCE GRANT (HAG) SEPTEMBER YR-TO-DATE
Application ............................... . 1 13
Approved .................................. . 1 12
Processed & Closed .................... . 3 12
Program Inquiry Mailouts .................. . 2 5
HOME BLDG/BUYING/RECONST-SALES SEPTEMBER YR-TO-DATE
Homes built or r e-construct ed -completed 1 2
Construction Sales ........................ . 0 1
Mortgage Loan Applications ................ . 0 2
P r ogram Inquiry Mailouts .................. . 4 1 0
Pending F i n ancing ..................... . 1
Appr oved Mortgage Loans ............... . 0
2
000.178
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 21 , 1999
7 :00 P .M. -7 :55 P .M.
ROLL CALL : Aldermen : El l iott, Smith, Gentry , Ray , Wilson,
voted AYE, NAY (0). Fletcher, Wi ll i amson, Twitty and Howard ,
MOTION CARRIED.
WATER DEPARTMENT:
FIRE DEPARTMENT :
POLICE DEPARTMENT :
STREET DEPARTMENT:
PARKS & RECREATION DEPARTMENT :
PLANNING COMMISSION:
GENERAL : a . ORDINANCE 1126 (#12-99)
AN ORDINANCE FOR THE PURPOSE OF LEVYING ONE (1) MILL AND ONE (1)
MILL AGAINST ALL PERSONAL PROPERTY WITHIN THE CORPORATE LIMITS OF
THE CITY OF JACKSONVILLE , ARKANSAS; FOR THE PURPOSE OF LEVYING ONE
(1) MILL AND ONE (1) MILL AGAINST ALL REAL PROPERTY WITHIN THE
CORPORATE LIMITS OF THE CITY OF JACKSONVILLE; FOR THE PURPOSE OF
EFFECTING CERTIFICATION TO THE COUNTY CLERK OF PULASKI COUNTY OF
THE TAX LEVIED AND OTHER PRESCRIBED MATTERS PERTAINING THERETO;
AND, FOR OTHER PURPOSES.
Alderman F letch e r move d , seconded by Alderma n Wilson to p lace t he
Ordi nan ce o n FIRST READING . ROLL CAL L: Alder me n: Ell iott , Sm i th ,
Ge ntry , Ray , Wil s o n, Fl etch e r , Will iamson, Twi tty and Howard voted
AY E. Motion received NINE (9) affirmative votes, (0) negative
vote. MOTION CARRIED. Whe r eupon , City At t orney Ba mb u r g began to
read the Or d i nance .
Alderman Ray moved, second e d b y Al de r man Smith to DISPENSE with the
r eading of Ordinance 1126 in its entirety . ROLL CALL : Al d erme n :
Ell io t t , Smit h, Ge n try , Ra y, Wil son, Fl etche r , Wil l i a ms o n, Twitty
and How a r d voted AYE. NAY (0). Motion received NINE, (9)
aff i rmative votes , (0) negative votes . MOTION CARRIED.
Al d e r man Fl e t c h e r moved, s eco n d ed by Al d erman Gentry to ACCEPT
Ordinan ce 1126 on FIRST READING. RO LL CA LL : Al der men: Elliott ,
Smith , Gentry , Ray , Wil s on , F let c h e r, Wil l iamson, Tw i t t y and Ho ward
vot e d AYE . NAY (0). Motion received nine (9) affirmative votes ,
(0) negative votes. MOTION CARRIED .
Alderman Gentry moved , second e d b y Alderman Ray t o place Ordinance
1126 o n SECOND READING . ROLL CALL: Aldermen: E l l iott, Smith ,
Ge ntry , Ra y , Wilson, Fl e tch e r, Wi l l i amson , Twi t t y and Howa rd vot ed
AYE. NAY (0). Motion received nine (9) affirmative votes , (0)
negative votes. MOTION CARRIED. Wh e r eupon City Attorney Bamburg
read t h e Ordina n ce f o r the second time .
3
000179
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 21, 1999
7 :00 P.M. -7:55 P.M.
Alderman F l etcher moved, seconded by Alderman Gentry that Ordinance
1126 be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen:
Elliott, S mi th, Gentry, Ray, Wilson, Fletcher, Williamson, Twitty
and Howard voted AYE. NAY ( 0) . Motion received nine ( 9)
affir.mative votes, (0) negative votes. MOTION CARRIED . Ordinance
1126 read THIRD AND FINAL TIME by City Attorney Robert Bambu rg.
Alderman F letcher moved, seconded by Alderman Smith that Ordinance
1126 be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott,
Smith, Gentry, Ray, Wilson, Fletcher, Williamson, Twitty and Howard
voted AYE. NAY (0). Motion received nine (9) affir.mative votes,
(0) negative votes. MOTION CARRIED .
ORDINANCE APPROVED, ADOPTED AND NUMBERED 1126 THIS THE 21st DAY
OCTOBER 1999 .
Mayor Swaim clarified that the passage of Ordinance 1126 is not a
new tax, but is the standard annual millage tax as described in the
Ordinance and voted for passed by the general public. He re lat ed
that passage of the ordinance will r e-authorize the quorum court to
collect those taxes . He stated that the tax col l ected is not used
in the operation of the City .
b . Recommendation for implementation of Salary Study
Mayor Swaim recognized Director of Administration Mur ice Green,
Personnel Director Dennis Foor and Financ e Di rector Paul Mushrush
for their many hours of diligent work with the Salary Study.
Director of Administration Murice Green r e lated that due to the
volume and complexity of the Sal ary FY2000 and recommended
classification presented by the consultants, it needed to be
digested for clarification, understanding and recommendation
regarding the information presented . He related that in that
process the consultants were further contacted for clarification
regarding unf am i l i ar terminology .
He said that the salary range and job classifications were reviewed
with recommendation that seven of the job classi fications be
reclassi fie d based on responsibilities, technical difficul t y and
the training required for those positions . He then related that
each Department Head was included i n a review o f job
classifications regarding their department and that addit i onally
Mr . Foor briefed each Department. He stated that opportunity for
question and input was offered to all employees and Council
members.
4
000180
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 21, 1999
7:00 P.M. -7:55 P.M.
He said that after a review of great depth it was determined to
fund the recommendation to midpoint. He stated that with
considerable discussion regarding options and application of
formulas the committee is recommending placement of all employees
at the prevailing market rate under a process fundable within the
City budget.
He related that midpoint is considered the prevailing market rate
or a rate of 100%, adding that the prevailing market rate is the
salary considered to attract and retain emp loyees . The minimum is
20% below the midpoint or 80% of funding to the prevailing rate.
The maximum is 20% above the mid-point or 120 % in relationsh ip to
the prevailing rate. He said that the study determined the
prevailing market rate with the variable of 20% on each s ide to
prov ide a minimum and maximum.
He related that every salary is bas ed on the compra-ratio which is
the percentage a salary is to t he midpoint range. He cited
examples of the salary t o mi dpoint compra-ratio and stated that
initially it was viewed that all employees should be at the minimum
salary range with the additional objective to move all employees to
the mid-point range a.k.a. prevailing market r ate. He stated that
it is not an easy task and the next step would be to deci d e how to
make that happen .
He offered two proposals for consideration by the Counc il, one
being that as of January 2000 all employees move one-half to the
midpoint in dollars. He presented examples "if John Jones is at
79% and his salary is at $17,000.00 and the mid-point is $20,000.00
he would be $3,000.00 away from midpoint so he would be moved half
way to the midpoint with a $1,500.00 pay raise." Another example
is if a person is at the 90% and his salary is at $15,000.00 and
t he midpoint is $17,000.00 then he would be raised $1,000.00 toward
his midpoint. He pointed out that right away you can see that a
group of people will be getting less of a raise while other will
get more.
He related efforts to keep distribution even thro ughout the minimum
to mid-point so one employee could not jump above another, citing
that at 89% or 90% you apply compra-ratios on a base with a minimum
o f $1,000.00 between the minimum and midpoint. He c larified that a
minimum was set to avoid compression or have an employee with one
year jump ahead of one with five years. He stated that with tha t
process there a re probably a few employees that will ease over the
actual midpoint.
5
-
000181
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 21, 1999
7:00 P.M. -7:55 P.M.
He referred to a chart relating that midpoint being 100 %, minimum
being 80% and the maximum b e ing 12 0%, employees on the minimum side
will move half way to the midpoint in the first year with the
recommendation of a two-year implementation program. He then
related that employees from the midpoint to maximum (with regards
o f treating all employees equitablly noting that many employees
have considerabl e experience and service to the City) the
recommendation is for these employees from 100% (midpoint) to 109%
will receive a 3% pay raise and employees from 110% to 120 % wil l
receive a 2% pay raise, while emp l oyees above maximum will receive
a 1% pay raise in recognizing all service to the City. He stated
that dollar wise this would mean a minimum of $500.00 for employees
at midpoint or above. He then said that in the second year o f
implementation the same percentages wil l apply for employees who
may have moved above the midpoint at that time.
He then addressed the question of what happens after t he two-year
implementation program and everyone has reached the prevailing
market rate, saying that unl ess market rate changes you cannot
expect employees t o work and provide dedication to their jobs and
be at the same point without seeing something for the fut ure. He
re lated a salary maintenance plan is recommended for an Experience
Rating Curve and proposing that every two years a salary study with
comparisons of cities throughout the State be conducted.
He outlined the recommendation of the ERC (Experience Rating Curve)
stating that for employees that are at 100 to 103% a recommendation
of a 2% pay raise, 104 to 10 8% compra -ratio a recommendation of
2.5% based on comparison to the prevailing market rate. He then
related that as experience gains you have a gradual increase in
percentage, outlining that employees at 113 t o 116% compra -ratio
probably compare to an employee at the 1 0 to 15 year point and at
maximum product ivity, a 3.5% is recommended for this experience
l evel . He reminded the Council that thi s is a maintenance plan in
lieu of no c hange in the prevailing market rate . He then re l ated
that it begins to decline as an employee moves toward their maximum
pay scale. He stated that this is normally the time when an
employee is thinking about retirement so the percentage rate here
will start to decline because of their proximity to maximum on
their pay scale.
He then related that a t 120% or above, a 1. 5% pay raise lS
recommended once you have reached maximum .
In response to a question f rom Alderman Wilson, Mr . Green concurred
that the ERC will come into play only when the midpoint doe s not
change with a pay study review every two years.
6
000.182
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEE TING
OCTOBER 2 1 , 1 999
7:00 P.M. - 7 :55 P .M.
He related that a maintenance plan wil l address issues involving
continued economy growth preventing a situation of the City having
to catch up at the next salary review .
I n response to a question posed by Alderman Tw i tty, Mr. Green
related that the maintenan ce plan will affect only those employees
who have reached their midpoint, adding the recommendation is to
conduct another salary study before the year 2001. If there are no
changes in the prevailing rate then the ERC or maintenance plan can
be appl i ed.
Alderman Gentry questioned if trends in the prevailing rates have
been reviewed . Mr. Green stated that t here has been no invo l vement
in prevailing maintenance rates, but said that some of the cost can
b e extrapolated from what it has cost the City previous l y.
Finance Director Paul Mushrush addressed the Council explaining
that there were some adjustments to the l i st of employees with t he
corrected staffing number being at 241 wh i le the original report
stated 239. He related that the staffing l evel h as not changed and
in real terms there is no significant adjustment between any of the
groups. He pointed out the number of employees in the bel ow
minimum level as well as the mi nimum to midpoint and maximum as of
Monday morning. He said that all employee salaries were proof ed
f rom the payroll system .
He then related that the next step was to present two basic
scenarios one -year or two-year to midpoint with a maintenance
schedule thereafter . He related based that on the original
schedule of e mployees he bui l t scenarios determining what the
actua l cost of implementation would be. He stated that t h e first
year scenario brings a ll the employees all the way to midpoint in
one absolute move, then applying the compra-ratios those employees
between 100-109 compra -ratio were calculated at a 3% raise , those
between 110-119 were at 2% whi l e 1 % was given to those at 120 and
over . He stated that in the second year of the one-year scenario
the maintenance schedule or ERC (Experience Rating Curve) was
applied , bring the cost of implementation to $986,808 .00 which
inc ludes variabl e fixed cost benefi ts (ret irement and social
security not insurance) applied to changes in sa l ary . He t hen
related that in the second year the maint e nance cost was
$1 70 ,170 .00 for a total of a two year cost $1,156 ,978.
He said t hat the second scenario was for all employees under
midpoint to move half way to midpoint and then apply the same
criteria as described earlier for those employees at midpoint or
7
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000183
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 21, 1999
7:00 P.M. -7:55 P.M .
above. He stated that in the second year of the scenario the same
criteria app lied to those that are above midpoint at that time. He
related that total cost in the first year of the scenario came in
at $565,000.00, which is about $400,000 less than the alternate
scenari o. He then related second year cost to be $498,953.00 f o r
a total cost of $1,064,888.00.
He related that while the difference between the two scenarios is
$92, 090.00 , he would like to show "wh y not to go whole hog the
first year." He pointed out that he created a five-year scenario
and took projecti ons over a five year span applying all the rules
just mentioned for the one-year to midpo int, two-year to midpoint
and then a comparative analysis . He stated that he gave a base
year number to compare changes. He then explained that a base year
number is a straight linear line with a 3. 5% change in salary
app l ied for f i ve years. He showed a graph depicting the base lin e
as opposed to the one year to midpoint scenar io and the two-year to
midpoint scenario and explained that the reason these curves change
is because of t h e cumulative effect over time. He stated that the
area under the curve represents base year comparison over a six
year calcul a tion and that the area under the base year c u rve
represents cost of $37,025,727 which is subtracted from the one and
two-year scenarios t o figure exact cost. He then related t ha t the
two-year to midpoint scenario cost o f $38 ,873 ,053 for a tota l cost
of $1 ,847 ,326 .00 and the one-year to midpoint scenario of
$39,965 ,0 26 for a total cost of $2,939,298.00 which represents the
cumul ative effect of tonights decis i on .
He said that the reason he cho oses to give thi s compari son in this
manner is that those two n umbers, whichever is choosen , is the
consumption of existing assets. He then stated that if you use the
base year and throw everything above the base year as additional
cost , pointing out that the base year has a ge n era l 3.5% growth ,
for a difference between the two of $1,093 ,00 0.00 over a five year
period . He stated t ha t g i ven current levels of anticipated growth ,
decreas ing unemployment, decreasing consumer price indexes, greater
consumer confidence and more disposable income we could support a
1.8 million in change over five years , adding that we coul d not eat
up over 3 millio n worth of current assets and come out in the long
run .
Mayor Swaim said that he feels Paul,
much credit for their time and
recommendations.
8
Murice,
effort
and Dennis deserve
regarding tonights
000.184
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 21, 1999
7 :00 P.M . - 7 :55 P.M.
Alderman Elliott said that he appreciated t heir effort s in keeping
Council informed , commending them and many others i n their
departments who have spen t a l ot o f time in study and
consideration . He said that with thei r help it makes us a ll
understand it bette r .
Mayor Swaim rel ated that future f inanc i a l soundness must be
cons idered in making a decision and being able to project that if
things work normally we can do certain thi ngs. He commended them
for their efforts and stated that the first decision of the Council
is to determine t o what percentage to midpoint to f u nd . He
related that the next consideration i s deciding which option , the
one -year or two-year prospec t based on what was shown regarding the
escalating cost of the di ff erent scenari os.
He said that the budget will be prepared with recommendation from
the Council f or i mplementation and then Council wi l l have the
budget to consider and make a decision.
Al d erman Ray said that h e is in favor of the two-year scenario and
that he h as assured employees who have approached him that t hey are
important assets to the Ci ty. He related that he feels there has
been a lot of good work on the plan.
Alderman Smith stated that he favors 100% funding to midpoint with
t he two -year scenario being t he most sensible approach presented.
Mayor Swaim call ed for a motion , n oting that this is binding onl y
in the preparation of the budget.
Alder.man Wilson moved, seconded by Alder.man Fletcher to prepare the
2000 budget with recommendation of the two-year plan toward 100% of
mid-point.
Mayor Swaim clarified that the two-year plan would be an increase
of $56 5 ,000.00 in the 2000 budget.
In response to a question from Alder ma n Wilson, Mayor Swaim
related that he was not certain of the cost for updating midpoint
information in two years , but added that if it can be done in-house
cost would be l ess . He t h en stated that , however, he would prefer
that it not be performed in-house because of the skept icism no
matter how hard the City tries to show its being done right. He
stated that because of the criti cism he would recommend that Human
Resources and t he Finance Departments do much of the document ation
preparation and t hen involve the consultants. He stated that he
9
000185
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
OCTOBER 21, 1999
7:00 P.M. -7:55 P.M.
has asked the Consultants about update costs and they have said it
would depend on how much work they actually have to do. He pointed
out that they have the basis for the original work adding that they
would only have to renew those.
He then re lated that the Arkansas Municipal League did a good job
regarding comparat i ve analysis on salaries this year. He stated
that they have changed their format which now calls for a minimum
to midpoint and a maximum as opposed to the way they have always
presented it before which again sol idifies the fact that is the
trend in reporting.
In response to a question from Council , Mayor Swaim stated that he
was unaware of exact cost , maybe in the thousands, but he would
hope that it could be kept to a minimum.
At this time the MOTION CARRIED.
Mayor Swaim clarified that as the scenario r eflects there will be
some emp l oyees who will only receive five-hundred while others may
receive as much as three thousand and more. He stated that in
comparing paychecks there will be sizable differences f or raises
based on the study and the midpoint no matter where you are today.
Human Resource Director Dennis Foor related that the re c ommended
proposed raises of elected o ffi cials is 3% after applying the same
criteria across the board. He then related that however the City
Clerk was considered substantially below and will be raised to
midpoint .
Mayor Swaim related that recommendation will be reflected in the
budget for Council consideration.
OTHER ITEMS FOR DISCUSSION:
Alderman Williamson pointed out the n eed for a l eft turn signal
from Main to Marshall Road intersection.
Mayor Swaim related that currently the signa l operates with a t ime
delay, and that the City would need to obtain permission from the
Highway Department to make any changes.
Alderman Williamson requested that funds be set aside in the budget
for those considerations.
10
000.186
CITY OF JACKSONVILLE
REGULAR CI TY COUNCIL MEETING
OCTOBER 2 1, 1 999
7 :00 P.M . -7 :55 P.M.
Alderman F l etcher raised concerns regarding newly developed areas
of West Main and the need for lighting goi ng to Harris Road. He
related safety concerns regarding poor lighting and road stri pping .
Mayor Swaim related t h at a bid for street stripping will be
presented at the n ext r e gularly scheduled Council meeting.
Director of Adm i nistration Mur i ce Green noted that the a r ea had
been stripped two years ago.
Al derman Twitty mentioned stripping concerns for Graham Road.
Discussion ensued and cost factors for the reflective quality of
the different stripping materials were mentioned.
APPOINTMENTS :
ANNOUNCEMENTS : Alderman Howard announced that Osco Honeycutt,
former Council member, is ce l ebrating his 90th birthday at the
Community Center Saturday at 1:00 p .m .
ADJOURNMENT :
Mayor Swaim, without objection,
approx imate l y 7 :55 p .m.
Resp ectfully,
~~N\.~:~
Susan L. Davitt
City Clerk-Treasurer
1 1
adjourned t h e meetin g a t
000~87
City Council Of Jacksonville , Arkansas
AGENDA
Regular City Council Meeting
NOVEMBER 4 , 1999 7 :00 P.M.
t OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
(Animal Control}
6. WATER DEPARTMENT:
.---. 7. WASTEWATER DEPARTMENT:
8 . FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11 . PARKS & REC DEPT:
12 . PLANNING COMMISSION :
13. GENERAL:
14. APPOINTMENTS :
15 . ANNOUNCEMENTS:
ADJOURNMENT
a.
b.
c .
d .
Regular City Counc il Meet in g
October 21, 1999
Regular C ity Council Meeting
October 7, 1999
Spec ial City Counc il Meeting
September 8, 1999
Regular Monthly Report/Octobe r
Directo r of Administration M. Green
REQUEST TO ACCEPT BID :
Street Striping
REQUEST: Approval For Engineer
Consultant/Goshen St. Sewer Project
PRESENTATION: CDBG 2000 Budget
Census 2000 Presentation
Follow Up Questions For Sa la ry
Study
City Hall Will Be C losed Veterans
Day 11-11-1999
000.188
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 4, 1999
7:00 P.M. -7:35 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council o f the City of Jacksonvil l e, Arkansas met in
Regular Session on November 4, 1999 at the regular meeting place of
the Council. Mayor Swaim d e l ivered the i n vocation after which he
led the standing audience in the 11 P ledge of Allegi a n ce n to the
f l ag.
ROLL CALL: ALDERMEN: Elliott, Smith, Gentry, Ray, Wilson,
Fletcher, Williamson and Howard answered ROLL CALL. Alderman
Twitty arrived a t approximately 7 :03 p.m. Mayor Swaim also
answered ROLL CALL declaring a quoru m . PRESENT nine (9}, ABSENT one
( 1} .
Others present f or t he meet i ng were: Ci ty Attorney Robert E .
Bamburg, Deputy City Clerk Melanie Green, Human Resource Director
Denn is Poor, Director of Administration Murice Green, City Engineer
Duane Reel , F inance Director Paul Mushrush, OECD Director Frank
Rowland, Purchasing Agent C. J. Brown , Police Chief Hibbs, Fire
Ch i ef Vanderhoof, Parks and Recreation Director George Biggs , OEC D
Administrative Assistant Geri Prince, Business Incubator Program
Manager Kay Phill ips , Mrs. Judy Swaim , Mrs. DeDe Hibbs, Police
Lieutenant Martin Cass, Patriot Reporter Peggy Koury, Democrat-
Gazette Reporter Larry Ault , a nd interested citizens.
PRESENTATION OF MINUTES :
Mayor Swaim presented the minut es of the Regular City Council
Meet ing of October 21, 1 999 for app r oval and/or correction at the
next Regular City Council Meeting .
APPROVAL AND/OR CORRECTION OF MINUTES :
Alderman Smith moved, seconded by Alderman Fletcher that the
minutes of the Regular City Council Meeting of October 7, 1999 and
the minutes of the Special City Council Meeting of September 8,
1999 be approved . MOTION CARRIED.
DEVIATION IN AGENDA:
Mayor Swaim opened the advertised public hearing concerning CDBG
2000 Budget Programs . Mayor Swaim related that Council members
have a list of proposed projects and then introduced OECD Director
Frank Rowland for project presentation .
Mr . Rowland gave a slide presentation outl ining the spending of
CDBG money for the year 1999 and t h e anticipated budget spendi ng
for the year 2000. He re lated a total expendi ture in 1999 of
$433 ,643.00 wi th a break down of Commu nity De v elopment (2 1 %),
Public Improvements (28%), Rehabilitation (27%), Administration
(12%) and Job Creation (12%) as the focal spending points of 1999.
1
000189
CITY OF JACKS ONVILLE
REGULAR CITY COUNC I L MEETING
NOVEMBER 04 , 19 9 9
7 :00 P .M. -7:35 P.M .
He then presented the anticipated year 2000 budget of $327,000 .00
and the break down to be Rehabilitation (36%), Administration
(20%), Community Development (15%), Job Creation (15%) and Public
Improvements (14%).
Mr. Rowland explained that more money was ava ilabl e in 1999 because
in addition to the $327,000 .00 received they were also working with
money from the previous year.
In response to questions from Alderman Wilson, Mr Row l and explained
that most of the Rehab money is being spent in the Sunnyside area,
adding that requests come from other sections of the City but that
the majority is from the Sunn yside area.
Mr. Rowland presented the Council with a list of public improvement
i terns and t he costs of these projects which were proposed by
citizens at two prior public hearings. These projects inc l ude :
1) Playground equipment for Sunnyside area children (Galloway
Park) at a cost of $20,1 32.00 .
2) Playground equi pment for Henry Estate area children (Excel l
Park) at a cost of $29 ,848.00.
3) Playground equipment for Henry Estate area children (Johnson
Park) at a cost of $27,201.00 .
4) Up date athletic equipment for area children (Fireman Park
Graham Road) at a cost of $16 ,000.00.
5) Purchase of land for Civil War Memorial Park (S. Bayou Meto) at
a cost of $25,000 .00.
6) Purchase building for museum on history of Jacksonville (T arget
Warehouse) at a cost of $100,000.00.
7) Improve the appea r ance of the school be installing curbs (Sharp
Street Middl e Sch ool) at a cos t of $85,000.00.
8) Install sid ewal k on Madd en Rd. for children to use to wa l k t o
the high school (Northeastern to L i nda Lane ) at a cost of
$75,000.00 .
9) Provide standardized containers for Ci ty trash pickup
(Sunnyside) at a cost of $10,000.00.
10) Purchase materials for fixing the football field used by the
Henry Estate's Neighborhood Youth Program (Viking Stadium Ray
Road) at a cost of $30,000 .00 .
Mr . Rowland explained that the proposed land purchase for a Civil
War Memorial Park and building for a museum of Jacksonville's
h i story do not meet with HUD requirements for low to moderate
income areas. He said t hat these projects were included on the
list so not to exclude any project that the citizens proposed and
because h e feels they are really good projects . Mr . Rowland asked
2
00019 0
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 04, 1999
7:00 P.M. -7:35 P.M.
that Council review and prioritize items on the list. He stated
that the listed projects are more than $400,000.00 and that only
$78,000.00 has been allocated so prioritizing is important.
Mayor Swaim read and explained the list to the audience and asked
if anyone would like to be heard concerning projects for CDBG
funds.
Alderman Howard stated he would like to include a sidewalk as part
of the playground equipment for Sunnyside area children. He related
there is no sidewalk into the area at present . Mayor Swaim
explained that the area in question is the depth of one lot and can
be worked in.
At approximately 7 :10p .m. Mayor Swaim declared the Public Hearing
closed.
RESUME AGENDA:
CONSENT AGENDA:
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman Smith moved, seconded by Alderman Ray to APPROVE the
monthly Animal Control Report for October 1999.
Report reflects the following:
REVENUES .................................. $
CONTRIBUTIONS ............................. $
ADOPTIONS/FINES ........................... $
TOTAL ..................................... $
542.00
.00
542.00
542.00
ROLL CALL: Alderman: Elliott, Smith, Gentry, Ray, Wilson,
Twitty, and Howard voted AYE . Nay ( 0) .
(9) affirmative votes, (0) negative votes.
Fletcher, Williamson,
Motion received nine
MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: Street Striping Bid
Mayor Swaim explained that only one bid was received .
In response to a question from Alderman Fletcher concerning a list
of streets, Mayor Swaim explained that all paved streets go on a
list and then the Engineering and Public Works Departments select
other streets that have faded paint and add them to the list .
3
-
00019~
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 04, 1999
7:00 P.M. -7 :3 5 P.M.
Alderman Elliott asked if Time Striping Inc. has worked for t he
City previously and Murice Green responded that they did striping
for the City two years ago.
Mayor Swaim called for a motion to approve the low bid from Time
Striping Inc. fo r .059 cents per foot and $6.00 for each raised
pavement marker with funds to be drawn from Street Department
Funding.
A1der.man Elliott moved, seconded by Alder.man Smith to approve the
recommended low bid from Time Striping Inc . for $11,297.58 .
MOTION CARRIED .
PARKS & RECREATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: a. APPROVAL FOR ENGINEER CONSULTANT/ GOSHEN ST. SEWER
PROJECT
Alderman Ray stated that the item has been before Council
previously and expla ined that the project will cover five houses
and the Johnson Park area that do not currently have City sewer
services. He also stated that the Engineering firm of MSE is very
comfortable with designing and working the project .
Mayor Swaim explained that CDBG funds are already set aside for
this project.
Alder.man Ray moved, seconded by Alder.man Gentry to approve the
hiring of a consultant for the Goshen Street sewer project.
MOTION CARRIED.
c. CENSUS 2000 PRESENTATION
Mayor Swaim recognized Human Resource Director Dennis Foor for the
presentation .
Mr. Foor explained that letters were sent to civi c area groups and
organizations requesting an opportunity to meet and discuss Census
efforts. He then r elated that several meeting s have already been
scheduled over the next few months and that the Patriot and Leader
Newspapers have agreed to f ill blank spaces in their publications
with "Census 2000 is coming" to help raise public awareness . Mr.
Foor also stated that he and Annabell Davis have and are continuing
to meet with Mr. Seymore of the Little Rock Census to ensure better
ways of making a complete count . He said that the mos t important
step in Census efforts is the formulation of a Complete Census
Committee known as t h e CCC.
4
000192
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 04, 1999
7 :00 P .M. -7:35 P.M.
He related that a meeting is scheduled for November 23rd at 7:00
p.m. at the Commun i ty Center and is open to everyone. He stated
that a cross section of City inhabitants is needed and should
include but not be limited to educational, cultural, ethnic ,
religious / political/ economic , geographic , business, residential,
and any other identifiabl e group to be counted .
He asked that Council members nominate i ndi victuals from their
respective wards to be representatives of these groups and serve on
the Complete Census Committee .
Mr. Foor related that a November meeting is scheduled with Dr . Gary
Smith from the Pul aski County Special School District regarding the
use of educational materials in the schools. He stated that
awareness by the children will follow them home and flow over. He
related meeting with school principals on November 5th to ensure
that grades K -12th have complete packages for incorporation into
lesson plans.
Mayor Swaim re l a ted that i t is critical everyone be counted in the
Census and asked each Council member to pick someone to represent
that ward on the Census committee.
Alderman Wilson questioned the time involved with the entire
committee process 1 and Mr. Foor explained that Census letters will
go out in February and counting starts in April. Mr. Foor also
explained that the committee will meet as often as possible based
on the feedback they receive/ adding that they may need to meet
more often based on the level of invo l vement they get .
Mayor Swaim reiterated the importance of a complete count ,
explaining that every citizen counts in many ways regarding funds
coming back into the City.
In response to a question from Alderman Smith, Mayor Swaim
explained that the City did not have this type of committee in the
past , pointing out that previous Census efforts were conducted by
the Lyons Club who went door to door distributing information to
help educate the public.
d. FOLLOW UP QUESTIONS FOR SALARY STUDY
Human Resource Director Dennis Foor made the recommendation that
the Police and Fire entry level grade be raised one level to help
attract quality individuals in the starting emp l oyment process and
that as of January 2000 the starting point will be $20 1 792.00. He
then recommended that Police Officers and Firefighters that have
5
000193
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 04, 1999
7:00 P.M. -7:35 P.M.
not yet received their one-year certification be taken to the
midpoint also. He stated that new employees next year begin at the
$20,792.00 with one-year employment be moved to the full midpoint
along with all employees.
Mayor Swaim explained that the recommendation addresses the issue
of compression.
Mr . Foor then related that the addition of a pay grade for Master
Police Officer and Fire Department Sr. Roseman is not a level of
supervision or promotion but a pay grade which will be a grade 22
or $25,966.00. He explained that this is a recommended automatic
pay level for six years seniority.
He then related that comparison results of the same cities as used
in the basic survey revealed that elected official positions were
recommended an increase of 12% for the Mayor's position, 26.2% for
Aldermen and a 49.7% increase for the City Clerk, adding that the
City Attorney went down one thousand dollars. He then related that
the salary for the Judge is close to the top end by law.
Mayor Swaim related that the request for recommendation regarding
the elected officials salaries came from a department and the
recommendation results have not been proposed for implementation.
Mr. Foor addressed holiday pay relating that he re-surveyed the
thirteen cities in the salary study and found that seven of those
cities consider their holiday pay separate and not part of their
annual salary. He stated that basically with considerations for
holiday pay ranging from $1,074.00 to $871.00 and averaging out to
be $900.00 plus, the pay scale came out to be $82.00 dollars above
the recommended midpoint from the consultants.
VOLUNTEERS FOR PLANNING COMMISSION LANDSCAPE COMMITTEE
Mayor Swaim related that the Planning Commission has asked for
volunteers to serve on the Landscape or Green/space committee.
Aldermen Fletcher and Gentry volunteered and it was suggested that
Council be notified of the committee meeting. Mayor Swaim pointed
out that the committee will report progress back during the
regularly scheduled Planning Commission meetings.
INTERNET SALES AND IMPACT
Mayor Swaim referred to an article regarding intern et sales which
are expected to be at a total of 5.7 billion dollars for 1999 and
related concerns for the effect to local sales tax. He related
efforts at a national level regarding internet sales and its
impact.
6
000194
ENTERGY SEMINAR
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 04, 1999
7:00 P.M. -7:35 P.M.
Mayor Swaim then re lated that there are two available slot s
regarding a seminar sponsored by Entergy concerning incubator
programs Tuesday November 16th from 10:00 a.m. to 1:30 p.m. He
related that Dan Steadman , Chamber/Economic Development will be in
attendance and encouraged attendance from some of the elected
official s.
SIDEWALK CONSTRUCTION REQUIREMENTS
Alderman Wilson related that the new Parkview Subdivision is a good
addi t ion to the community but questioned the absence of sidewalks.
City Engineer Reel stated that when the subdivision was first
presented in the spring, sidewal ks were no t mentioned and it was
not made a requirement . He relat ed that approval was granted to
proceed with const ruction without sidewalks, addi ng that i t is his
understanding that all future subdivision will be required to have
sidewalks f i ve fee t wide.
Alderman Wilson ques tioned if the subdivision should be approved by
Counc il if the City h as to become responsible for future sidewalk
construc t ion.
City Engineer Reel related that the subdivision wi l l not be
presented to the City Council for final approv al until a l l
i mprovements are completed with l etters of acceptance from the
utilities .
Disc ussion ensued regarding addition of sid ewalks and final
cons ideratio n to be from the Council.
Director of Administration Murice Green re lated that he presented
the Master Sidewalk Plan to the Planning Commission during the
previous regular meeting. He then related that the Commission
expressed concerns for sidewalks requirements in residential areas
and requested additional informat ion regarding the minimum
requirements. He stated that he will be presenting additional
information to the Planning Commission for their consideration.
Discussion ensued as to ADA requirements for s i dewalks regarding
width and slope .
Alderman Wilson recommended that the developers of the Parkview
Subdivision know that t he sentiment of the Council is approva l wi t h
condi tion of sidewalk construction.
7
000195
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 04, 1999
7:00 P.M. -7:35 P.M.
City Engineer Reel related three scenarios for sidewalk
construction regarding subdivision development. Other discussion
ensued as to the requirement of sidewalks in t h e Parkview
Subdivision.
WATER RATE INCREASE
In response to a question posed by Alderman Fletcher/ Mayor Swaim
related that the proposed increase for water usage wil l be
substantial. He stated that the increase could be as much a s seven
dollars plus for Jacksonville residents. He exp lained that North
Little Rock purchases water from Lit t le Rock and in turn sells it
to the City of Jacksonville at a 50% increase r adding that
Jacksonvil l e sells water to Cabot but only charges a 25% increase.
He then stated that North Little Rock is trying to get Lit t l e Rock
to understand that past rate charges have maintained the system in
Little Rock. He stated that there is still a lot of on going
discussion before the Little Rock Board wi l l make the final
decision.
OFF-DUTY EM PLOYMENT OPPORTUNITY FOR POLICE OFFICERS
Alderman Fletcher requested that a letter be sent t o the Al l tel
Arena Board asking that Jacksonville Police Officers be extended
the opportunity to work off-duty hours at the Allte l Arena since i t
was a County-wide venture .
Mayor Swaim concurred and pointed out the off-duty opportunity t h at
exist in the City.
APPOINTMENTS :
ANNOUNCEMENTS :
ADJOURNMENT:
Mayor Swaim, without objection,
approximately 7 :35 p.m.
Respectful ly/
Susan L. Davitt
City Clerk-Treasurer
Me lani e Green
Deputy Ci ty Clerk
8
adjourned the meeting at
610 NUNitlt:K ; oJi\A-V ~ :1 --•
CITY OF JACXSONVIL.l.E
Bto TABULA liON SHEET ~ OPENEDBY:
Engineering · ~~~ '' 77 •v· ,JV ........ a.""...-u
~
I Time Stripi~g
Inc
ITEMI I I UNIT UNIT UNIT UNIT UNIT UNIT Ut«T
NO. QTY. OESCRIPT10N PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT
l. Reflectorized Paint .059 9851. < 8
Qty/Unit 166,976 L F
2. 241 E) !Raised Pavement Markers .OOEA 1446.< 0
Bi-directionsl
I ' ' I
II i I I
•i
I
TOTAL PRICE:~ 11 29: .~:~8:::;:;:;~ ~;;~;~;:;~;~;~;~;~;~ :;;;;;;:;:;:;:;~:;:; ~;:;~;~;~;:;:;:;:;:: l;~;:;:;~;~;~~~;:; %ffl?
TERMS:
RECOMMENDED BIDDER : Time Strip ng Inc. **Dpane Reel Re ommended bic be accepted
0
Q
0
t-ea r:n
000.197
CITY OF JACKSONVILLE , ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
NOVEMBER 18, 1999
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4 . APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
(Fire Department)
(Police Department)
(CDBG)
6. WATER DEPARTMENT:
7 . WASTEWATER DEPARTMENT:
8 . FIRE DEPARTMENT:
9 . POLICE DEPARTMENT:
10. STREET DEPARTMENT: a .
b.
11. PARKS & REC DEPARTMENT:
12 . PLANNING COMMISSION:
13. SANITATION DEPARTMENT:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS :
ADJOURNMENT
Regular City Council Meeting
November 4, 1999
Regular City Council Meeting
October 21 , 1999
Regular Monthly Report/October
Fire Chief John Vanderhoof
Regular Monthly Report/October
Police Chief Larry Hibbs
Regu lar Monthly Report/October
Director Frank Rowland
Request to Accept Bid :
Motor Grade r
Request to Accept Bid:
St onewall Dra in age
FINAL PLAT: Parkview Subd.
Presentation of 2000 Bu d get
City Hall will be Closed Nov. 23
and Nov. 24 for Thanksgiving
Holidays
000.198 CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 18, 1999
7 :00 P .M. -7:14 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Counc il of the City of Jacksonvi ll e, Arkansas met in
Regular Session on November 18 , 1999 at the regular meeting place
of the Council. Mayor Swaim delivered the invocation after which
Alderman Howard led the standing audience in the "Pledge of
Allegiance " to the flag.
ROLL CALL : ALDERMEN: Elliott, Smith, Lewis, Gentry , Ray, Twitty
and Howard answered ROLL CALL . Alderman Fletcher arrived at
approximately 7:06 p.m. Aldermen Wi lson and Williamson were
absent. Mayor Swaim also answered ROLL CAL L declaring a quorum.
PRESENT eight (8), ABSENT two (2).
Others present for the meeting were: City Attorney Robert E.
Bamburg , Mayor 's Secretary Bertha Tipton, Human Resource Director
Dennis Foor, Director of Administration Murice Green, City Engineer
Duane Reel, Finance Director Paul Mushrush, OECD Director Frank
Rowland, Purchasing Agent C. J . Brown, Pol i ce Chief Hi bbs , Fire
Chief Vanderhoof, Public Works Coordinator Jimmy Oakley , Parks and
Recreation Director George Biggs , Water Superintendent Ken
Anderson, Mrs. Judy Swaim, Mrs. DeDe Hibbs, Ms. Edith Smith, Ms.
Lindy Lewis, Mr. Terry Sansing, Mr. Tommy Bond, Mr. Ted Camp, Mr.
Glen Underwood, Mr. Ira Sims, Mr. Jim Green , Ms. Addie Gibson,
Patriot Reporter Peggy Koury, Leader Reporter Rick Kron , Democrat-
Gaze tte Reporter Larry Ault, and interested citizens.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of November 4 , 1999 for approval and/or correction at the
next Regu l ar Ci ty Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES :
Alder.man Smith moved, seconded by Alder.man Gentry that the minutes
of the Regular City Council Meeting of October 21 , 1999 be
approved . MOTION CARRIED .
CONSENT AGENDA :
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alder.man Lewis moved, seconded by Alderman Gentry to APPROVE the
monthly Report for October 1999 of the Jacksonville Fire
Department . Said Report reflects a fire loss of $93,100 .00 and a
Savings Total of $793 ,500 .00 . ROLL CALL: Aldermen: Elliott , Smith
Lewis , Gentry, Ray , Fletcher , Twitty and Howard voted AYE . NAY 0.
MOTION CARRIED.
1
000199
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 18, 1999
7:00 P.M. -7:14 P.M.
REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Lewis moved, seconded by Alderman Gentry that the Regular
Monthly Report for October of the Jacksonville Police Department be
APPROVED. Said report reflects; Report Sales $202.00. ROLL CALL:
Aldermen: Elliott, Smith, Lewis, Gentry, Ray, Fletcher, Twitty and
Howard voted AYE. NAY 0. MOTION CARRIED.
REGULAR MONTHLY REPORT/CDBG
Alderman Lewis moved, seconded by Alderman Smith that the Regular
Monthly Report for October of the Community Development Department
be approved. Said report reflects:
HOUSING REHABILITATION:
Loan Applications (HOME) .................. .
Grant Applications (CDBG) ................. .
Eme r gency ( CDBG) .......................... .
Hand i cap (CDBG) ........................... .
Warranty Repairs .......................... .
Total Jobs Bid ........................ .
Tota l Jobs Completed .................. .
Program Inquiry Mailouts/Ca lls ............ .
SEWER LINE (Loans, Grants)
Applications .............................. .
Total Jobs Bid ........................ .
Total Jobs Completed .................. .
Program Inquiry Mai l outs .................. .
HOMEBUYER ASSISTANCE GRANT (HAG)
Application ............................... .
Approved .................................. .
Processed & Closed .................... .
Program Inquiry Ma i lout s .................. .
HOME BLDG/BUYING/RECONST-SALES
Homes buil t or re -cons tructed-completed
Construction Sales ........................ .
Mortgage Loan Applicat i ons ................ .
Program I n quiry Mailouts .................. .
Pending Financing ..................... .
Approved Mortgage Loans ............... .
JBIP ACTIVITY
Students enrolled in current classes ...... .
Numb er of classes h eld .................... .
OCTOBER
1
5
4
0
1
1
6
3
OCTOBER
2
3
3
4
OCTOBER
0
2
1
4
OCTOBER
0
0
3
6
1
OCTOBER
6
8
Correspondence to n ew business' ........... . 4
App lications taken ........................ . 0
2
YR-TO -DATE
9
13
9
2
4
1 5
22
20
YR-TO-DATE
12
12
12
15
YR-TO-DATE
15
1 5
1 5
11
YR-TO-DATE
3
1
7
1 7
YR-TO-DATE
32
42
1 9
35
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 18, 1999
7:00 P.M. -7:14 P.M.
Promotional presentations ................. .
Visits/Consultations with students ........ .
Student Grant/Loans ....................... .
Graduates ................................. .
Graduate business starts .................. .
PUBLIC IMPROVEMENTS
3
4
0
0
0
18
34
2
17
6
Bids for the widening of Sage Street will be opened 11/22/99 .
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Gentry, Ray,
Fletcher, Twitty and Howard, voted AYE, NAY {0). MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: a. Request to Accept Bid for Motor Grinder
Mayor Swaim related that only one bid was received from three
prospective bidders.
Public Works Coordinator Jimmy Oakley related that Trak -San
Equipment said they did not have a machine large enough and Rushing
& Mason thought their bid would come in too high so as a result
Clark Machinery was the only bidder.
Alderman Elliott moved, seconded by Alderman Smith to Accept the
bid from Clark Machinery in the amount of $86,734.00 less $3,500.00
trade-in for a total of $83,234.00.
Director of Administration Murice Green commented that other c i ties
may be interested in purchasing the motor grader for the same price
which would be more beneficial for another municipality.
The general consensus of the City Council is to offer the motor
grader to other municipalities for the same price as trade-in.
The motion is amended to read Alderman Elliott moved, seconded by
Alderman Smith to Accept the bid from Clark Machinery in the amount
of $86,734.00. MOTION CARRIED.
Funds to be drawn from the Street Fund.
b. Request to Accept Bid for Stonewall Drainage
Mayor Swaim related drainage problems in the area since development
of the subdi vision .
3
OOOZ01
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 18, 1999
7 :00 P .M. -7 :14 P .M.
Alderman Smith moved, seconded by Alderman Lewis to Accept the low
bid from Boroco in the amount of $89,818.00 . MOTION CARRIED.
Funds to be drawn from the Drainage Fund.
In response to questions from Alderman Fletcher/ City Engineer Ree l
related that the project should address all drainage problems in
that area.
Mayor Swaim cited other costly drainage probl ems in the subdivision
previously and stated that for those reasons the Planning
Commission has been asked to review drainage concerns in new
subdivision more stringently.
PARKS & RECREATION DEPARTMENT:
PLANNING COMMISSION: FINAL PLAT Parkview Subdivision
City Engineer Reel related t hat letters of acceptance have been
received from the Water and Wastewater Departments, adding that
streets and storm drainage was complete.
Alderman Fletcher moved , seconded by Alderman Smith to approve the
FINAL PLAT of Parkview Subdivision.
Mayor Swaim called for discussion, hearing none MOTION CARRIED.
GENERAL: Pre sentation of the 2000 Budget
Copies of the 2000 Budget proposal were presented to the Council
Members and it was the general consensus of the City Council that
the budget be reviewed before entering discussion and acceptance at
the regularly scheduled City Council Meeting of December 16, 1999.
APPOINTMENTS :
ANNOUNCEMENTS: City Hall will be closed November 23rd and 24th for
Thanksgiving Holidays, sanitation service wi l l be suspended for
those days.
ADJOURNMENT:
Mayor Swaim, without objection ,
approximately 7:14 p .m.
Respectfully,
Susan L . Davitt
City Clerk-Treasurer
4
adjourned the meeting at
BIO NUMBER: JAx-Oz'2
ITEM
NO.I QTY.
1. I 1
DESCRIPTION
Motor Grader
LESS TRADE ALLOWANCE FOR
1977 Galion Motor Grader
Model T-500
Serial No 07783
CITY OF JACKSOtMU.E
BD TABUt.AnON SHEET
DEPT.: Street DATE: 11/5/99 TIME:l0:30
Trak-San Equip
Rushing & Ma s on
Clark
Machinerv
~
TABULATED BY:CJB
UNIT
OPee>BY: TS
UNIT UNIT
~
(J
0
~ ... ;)
~
UNIT UNIT UNIT I I UNIT
PRICE IAMOUNTI PRICE IAMOUNTI PRICE IAMOUNTI PRICE IAMOUNTI PRICE I AMOUNT I PRICE IAMOUNTI PRICE !AMOUNT
NO Bijo NO BI 8&,2341.00
3,5001.00
TOTAL PRICE:t:~~:;~:;:;~;~;~: ~=~=~=~=j~=~=~=~=r t~:m~~=~~~ 83. 234FI&=~=~=~=~::: l~:;::~:;:~:=:=:~ 1::~=~=~~:::::::~:: ~~;:::::~:~~:~:~:
TERMS:
RECOMMENDED BIDDER: lark Machin~ry Co
BID NUMBER : PROJECT 0215 DEPT.:
J
CITY OF JACKSOtMU.E
BID TABULA nON SHEET
DATE: ll/16/99 TIME: 10 :30 TABULATED BY: AB
enl!:1neer1nl!:
Bldg & Boroco Harold
Utilitv Cont Dav1s
OPENEP BY: CJB ~
ITEM UNIT UNfT UNIT UNIT UNIT UNIT UNIT
NO. QTY. OESCRJPnoN PRICE AMOUNT . PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT
1. Sto.newall Draina.ge 98.95{ 89.818 90 131.8 4.61
I
TOTAL PRICE:~~::;:;:;:;:;::~::;;; 98.950 ;:;!;:;:;:;:;:;:;:;: 89.8H~ 31.85~~#.*~::~~;:; ~;:;~~~:#:~;~ ~;~~;:~;:;:~{; ~
TERMS:
RECOMMENDED BIDDER: Boroco 0
0
0 t<J
0
~
000204 City Council Of Jacksonville, Arkansas
AGENDA
Regu lar City Council Meeting
DECEMBER 2, 1999 7:00 P.M.
1. OPENING PRAYER :
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
6 . WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REG DEPT:
12 . PLANNING COMMISSION:
13 . GENERAL:
14. APPOINTMENTS :
15. ANNOUNCEMENTS:
ADJOURNMENT
a.
Regular C ity Council Meeting
November 18, 1999
Regular City Council Meeting
November 4, 1999
Request to Aceept Bid:
CDBG/Sage Street
b. Approval of CDBG Year 2000
Projects
c. UPDATE from Water Commission:
Thad Gray/Ken Anderson
oooz.os
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 2 , 1999
7 :00 P.M . -7 :20 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Counci l of the City of Jacksonville , Arkansas met in Regular
Session on December 2, 1999 at the regular meeting p l ace of the Council .
Alderman Smith delivered the invocation after which Vice Mayor Lewis led
the standing audience in the "Pledge of Allegiance'' to the flag .
ROLL CALL : Aldermen: Elliott, Smith , Gentry , Ray , Wilson, and Fletcher
answered ROLL CALL. Alderman Will i amson arrived at approximately 7 :06
p .m. Mayo r Swaim was out of town for National Le ague of Ci ties . Vice
Mayor Lewis Mayor answered ROLL CALL declari ng a quorum . PRESENT seven
{7), ABSENT (3) including Mayor Swaim .
Others present for the meeting were: City Attorney Robert E. Bamburg,
Deputy City Clerk Melanie Green , Human Resource Director Denn i s Foor,
Director of Administration Murice Gree n, City Engineer Duane Reel,
Finance Direc tor Paul Mushrush, OECD Director Frank Rowland, Deputy
Director o f Public Works Jimmy Oakley, Fire Chief Vanderhoof , Mrs. Edith
Smith , Mrs. Lindy Lewi s , Mr. Terry Sansing, Leader Reporter Rick Kron,
Patriot Repo r t Peggy Koury , and interested citizens.
PRESENTATION OF MINUTES:
Vice Mayor Lewis presented the minutes of the Regular City Council
Meeting of November 18 , 1999 for approval and/or correction at the next
Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES :
Alderman Smith moved, seconded by Alderman Wilson that the minutes of the
Regular City Council Meeting of 4 November 1999 b e APPROVED . ROLL CALL:
Alderman Elliott , Smith, Gentry , Ray, Wilson, and Fletcher voted AYE . NAY
0 . MOTION CARRIED .
CONSENT AGENDA :
WATER DEPARTMENT :
FIRE DEPARTMENT :
POLICE DEPARTMENT :
STREET DEPARTMENT :
PARKS & RECREATION DEPARTMENT :
PLANNING COMMISSION:
GENERAL : a . Request to Accept bid CDBG Sage Street Widening
Mr. Frank Rowland related that while Lasiter is the only bid received it
is re commended, adding that CDBG budgeted approximately $30,000.00 for
the project with bid coming in at $28,002 .50. He related some difficul ty
in o b tain ing qualified bidders.
1
oco:.:-os
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 2, 1999
7:00 P.M . -7:20 P .M .
Alderman Wilson moved , seconded by Alderman Gentry to approve the bid
from Lasiter Asphalt in the amount of $28,002.50 . ROLL CALL: Alderman
Elliott, Smith, Gentry, Ray, Wilson, and Fletcher voted AYE . NAY 0.
MOTION CARRIED .
b. Expected CDBG/Expenditures for 2000: $ 327 ,000
PRIORITIZED EXPENDITURE :
ADMIN
COMMUNITY DEVELOPMENT
(Home Rehab & Homebuyers Assistance)
JOB CREATION (incubator)
NE I GHBORHOOD REV I TALIZATION
PUBLIC IMPROVEMENT PR OJEC TED FUNDED
P l ayground equipment/Galloway Park funded
Playground equipment/Excel! Park funded
Playground equipment /Johnson Park funded
The following are projects no t funded:
Install sidewalk for school children (Madden Road)
$
$
$
$
$
$
$
$
Update athletic equipment for area children (Graham Road)
Purchase materials for Viking Stadium (Ray Road)
Prov ide standardized trash containers in (Sunnyside)
65 ,4 00
156,000
50,000
7 ,000
48,000
20 ,132
29,848
27,201
Improve appearance o f school by installing curbs (Sharp Street)
Carryover Projects Prior Year Approved scheduled for 2000
Sidewalk along Stanphill from Liberty to Ray Road $20,000 1999 CDBG
Reconstruct South Spring Street $158,000 .00 1997 CDBG
Alderman Wilson moved, seconded by Alderman Ray to approve the
the proposed CDBG Year 2000 Projects as submitted. ROLL CALL: Alderman
Elliott, Smith, Gentry , Ray, Wilson, Fletcher , and Williamson voted AYE.
NAY 0. MOTION CARRIED.
c . Update from Water Commission by Ken Anderson
Mr . Anderson presented an update to the Council regarding the possible
rate increase by the City of Little Rock . He explained that Water
Commission Cha i rman Thad Gray and North Little Rock Mayor Hayes has
expressed oppos ition t o the rate i ncrease at the November 2nd public
hearing and will again o n December 7th at the Little Rock City Council
meeting. He stated that North Little Rock City Council has passed a 22%
rate increase regarding their internal cost of operations and capital
increase expenses which does not include the proposed rate increase from
Little Rock. He related that if the rate increase is passed it wi l l
ra i se the rate by 15% for a total of 37% to outs i de city customers .
2
000~07
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 2 , 1999
7 :00 P .M. -7:20 P.M.
He related that Jacksonville purchases three million gallons of water per
day at the rate of $1 .09 per 1,000 gal l ons. He related that with a 37%
increase it will raise rates to $1 .50 per 1,000 gall ons and that over a
one year period that will increase cost by $450,000 .00. He related that
Jacksonville Water Commission is currently conducting a rate study for
its elf and will be adding the annual increase into expenses to determine
rates at a later date.
He referred to data presented that included a letter to Little Rock Mayor
Jim Dailey and the Little Rock Board of Directors from Mayor Tommy Swaim,
Water Commission Chairman Thad Gray, and himself. He pointed out t hat
the information includes several newspaper articles which mentions t hat
Jack sonville and North L i ttle Rock is participat ing in an anal ysis of the
Little Rock study.
In reply to Alderman Smith, Mr . Anderson related that Jacksonville and
No . Little Rock wil l continue to search for a new water source .
Alderman F l e t cher pointed out that currently North Little Rock pays $
0.42 but charges $ 0 .81 cents per one hundred cubic feet of water it
sells. He stated that outside the city customers pay time and one -half.
He explained that after North Little Rock purchases from Litt l e Rock at
$ 0 . 42 and incorporates operation charges to Jacksonvil l e and that
Jacksonville then charges an additional 25% to bul k rate customers .
Discussion ensued as to analysis of the study and efforts to persuade
Little Rock to lowe r the proposed increase .
Alderman Elliott stated that basically Litt l e Rock will b e able to
maintain reserves that were built over many years with the help of other
cities and passing rate increases strictly to busines s , industrial and
outside customers .
In response to a query from Alderman Ray, Mr . Anderson stated that of the
purchased three millio n gallons of water daily represents 60% use by the
City of Jacksonville with 40% being acquired from the well system . He
stated that hopefully the well system will help moderate the r ate
increase but tha t regarding summer usage Jacksonville would not be able
to decrease the amount of purchased water .
In response to a query from Alderman Wilson, Mr . Anderson re l ated that
North Little Rock conducted a cash basis study whi ch has been the same
method for twenty years. It was noted that the increase from North
Little Rock is across the board while Little Rock is
3
000.108
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 2, 1999
7:00 P .M. - 7 :20 P .M.
propos i ng the full increase to the outs i de the City customers . He
clar i fied t h at North Little Rock i s s p reading t h eir increase over the
entire rate base equally.
Discu ss i on ensued as to the rational for Little Rock n ot spreading their
rate increase over the entire rate base.
Mr . Anderson stated that the approach they are using i s t he cost b as i s
approach . He explai ned t hat when you use the cost basis approach you
take i nto cons i derat ion pea k day and peak hou r and determine which
entiti es are using the most water at those times taki ng a percentage you
al l ocate the cost on that bas i s.
In response to a question from Alderman Wilson , Mr . Anderson stated that
they have used the cash method in the past but a r e departing from
standard p r ocedure . He recognized that the change in methodology is
a l lowing t h em to get a significant increase in revenue without charging
their residential cus tomers.
Mr . Anderson noted t h at 8,000 gallons of water cost our typical customers
$1 3 .89.
Di scuss i o n ensued and pl a ns t o attend the h earings to voice opposition
were made . Mr. Anderson responded that he would encourage anyone from
Jacksonvi l le to show up on December the 7th at Little Rock City Hall at
6:00 p .m .
APPOINTMENTS:
ANNOUNCEMENTS :
ADJOURNMENT :
Vice Mayor Lewis, without objection,
approximately 7 :20p .m .
Respectful l y ,
' ~
Ci ty Clerk-T reasurer
4
adjourned the meeting at
000209
CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
DECEMBER 16, 1999
1. OPENING PRAYER:
2 . ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
(Fire Department)
(Police Department)
(OECD)
(Animal Control)
6 . WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPARTMENT:
12. PLANNING COMMISSION:
13. SANITATION DEPARTMENT:
Regular City Council Meeting
December 2, 1999
Regular City Council Meeting
November 18, 1999
Regular Monthly Report/November
Fire Chief John Vanderhoof
Regular Monthly Report/November
Police Chief Larry Hibbs
Regular Monthly Report/November
Director Frank Rowland
Regular Monthly Report/November
Public Works Director M. Green
14. GENERAL: a. PUBLIC HEARING: CDBG
5-Year Consolidation Plan
RESOLUTION 524 (#11-99)
b. ORDINANCE : 1128 (#14 -99)
Alltel Franchise
c. Purchase of Chamber Building
and Lease of Dupree/James St.
Building
0002:1.0
AGENDA continued:
DECEMBER 16, 1999
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
d. Renewal of Jacksonville Senior
Center Contract
e. Renewal of Jacksonville Chamber
of Commerce Contract
f. ORDINANCE: 1127 (#13-99)
BUDGET 2000
City Hall will be Closed December
23rd and 24th for the Christmas
Holidays and December 31st for
New Years
().00211
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 16, 1999
7 :00 P.M. -7 :50 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
• I ".J
The Ci t y Cou nc il of the Ci ty o f Jack son vi lle, Arkansa s met in Regul ar
Session o n De cember 16, 1999 at the r egular meeting place o f the Council.
Al d erman Lewis d e liver ed t h e i n vocat ion after wh i ch Mayor Swaim led the
s tanding a udi e n ce in the "P ledge of Allegiance" to the flag .
ROLL CALL: ALDERMEN: Elliott, Smith , Lewis, Gentry, Ray , Wilson,
Wi lliamson, Twitty and Howard answered ROLL CALL. Ma yor Swaim also
answer ed RO LL CA LL d ec l arin g a quorum. PRESENT nine (9), ABSENT (1 ).
Others present for the meeting were : City Attorney Robert E . Bamburg,
Deputy Ci t y Cl erk Melanie Green, Human Resource Director Dennis Foor,
Director of Administrat i on Murice Green, City Engineer Duane Reel,
Finance Di rector Paul Mushrush, OECD Di r ector Frank Row l and, Purchasing
Agent C . J . Brown , P o l ice Chi ef Hibbs, Par k and Recreation Director
George Biggs , F i re Chie f Vanderhoof, Chamb e r Director Bonita Round,
Pub l ic Works Coordinator Jimmy Oakley, Parks and Recreation Director
George Biggs, Mrs . Judy Swaim, Mrs . DeDe Hi bbs, Mrs . Lindy Lewis, Mrs.
Ed i t h Smith, Mrs. Paulette Howard, Ms . Addie Gibson, Mr . Terry Sansing,
Mr. Tommy Dupree, Patriot Reporter Peggy Koury, Leader Reporter Rick
Kr on, De mocrat -Gazette Reporter Larry Au l t, and interested citizens .
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council Meeting of
December 2, 1999 for approval and/or correction at the next Regular City
Counci l Meet i ng .
APPROVAL AND/OR CORRECTION OF MINUTES:
Alder.man Smith moved , s econde d by Alde rman Gent ry that the minutes of the
Regular City Co uncil Meeting of November 1 8 , 1 9 99 be approved. MOTION
CARRIED .
CONSENT AGENDA :
REGULAR MONTHLY REPORT /FIRE DEPARTMENT
Alderman Lewis move d , s econded by Alderman Howard to APPROVE the monthly
Report f o r Nov ember 1999 o f the Jacksonv ille Fire Department. Said Rep o rt
reflects a fire loss of $534,2 00.00 and a
Savings T o tal of $680,800 .00. ROLL CALL : Aldermen : Ellio tt, Smi t h
Lewis, Gentry, Ray, Wil s on , Will i amson , Twitty and Howard v oted AYE. NAY
0. MOTION CARRIED.
1
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 16, 1999
7:00 P.M . -7:50 P.M.
REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Lewis moved, seconded by Alderman Howard that the Regular
Monthly Report for November of the Jacksonville Police Department be
APPROVED. Said report reflects; Report Sales $266.00. ROLL CALL:
Aldermen : Elliott, Smith, Lewis, Gentry, Ray, Wilson, Williamson, Twitty
and Howard voted AYE. NAY 0. MOTION CARRIED.
REGULAR MONTHLY REPORT/CDBG
Alderman Lewis moved, seconded by Alderman Howard that the Regular
Monthly Report for November of the Community Development Department be
approved. Said report reflects:
PROGRAM INQUIRIES: NOVEMBER YR-TO -DATE
Rehab ..................................... . 0
Home ...................................... . 2
CDBG ............................. · · · · · · · · · · 3
Sewer ..................................... . 4
HAG ....................................... . 0
Home Buying ............................... . 6
HOMEBUYER ASSISTANCE GRANT (HAG) NOVEMBER
Appli cations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
Approved . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
Processed & Closed......................... 0
HOUSING REHAB APPLICATIONS
Loan Applications (HOME)
Grant Applications (C DBG)
NOVEMBER
..... --------------0
. . . . . . . • • . . . . . . . . . 0
20
19
23
19
11
23
YR-TO-DATE
15
15
15
YR-TO-DATE
10
13
JOBS COMPLETED NOVEMBER YR -TO -DATE
HOM ES F unded Rehabs ....................... . 0 5
CDBG Grant Rehabs ......................... . 1 8
CDBG Emergency Grants ..................... . 1 9
CDBG Sewer Loans .......................... . 1 8
City Sewer Loans .......................... . 1 3
Handicap (CDBG) ........................... . 0 2
Warranty Repairs ......................... . 0 4
TOTAL ..................................... . 39
2
000213
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 16, 1999
7:00 P.M. -7:50 P.M.
HOME BLDG/BUYING/RECONST-SALES
Single fami ly housing construction starts
NOVEMBER
0
YR-TO-DATE
3
Homes built or re-constructed -completed ... .
Construction Sales ........................ .
Mortgage Loan Applications ................ .
Pending Financing ......................... .
Approved Mortgage Loans ................... .
0
0
2
3
0
3
1
9
n/a
1
JBIP ACTIVITY NOVEMBER
Students enrolled 1n current classes . . . . .. . 6
YR-TO-DATE
26
Number of classes held..................... 0
Correspondence to new business ............ .
Applications taken ........................ .
Promotiona l presentations ................. .
Vis i ts/Consultations with students ........ .
Student Grant/Loans ....................... .
Graduates ................................. .
Graduate business starts
PUBLIC IMPROVEMENTS
Goshen Street project: completed
4
0
2
5
0
6
0
42
23
35
20
39
2
23
6
Sage Street project: contract awarded to Lasiter Asphalt Maint . Co ., Inc.
ROLL CALL: Aldermen : Elliott, Smith, Lewis, Gentry, Ray, Wilson,
Williamson, Twitty and Howard, voted AYE, NAY (0) . MOTION CARRIED.
REGULAR MONTHLY REPORT/ANIMAL CONTROL
Alderman moved, seconded by Alderman
Control Report for November 1999.
Report reflects the following:
to APPROVE the monthly Animal
REVENUES .................................. $ 56 4 . 50
CONTRIBUTIONS ............................. $ • 0 0
ADOPTIONS/FINES ........................... $ 564 . 50
TOTAL ..................................... $ 564. 50
ROLL CALL: Alderman: Elliott, Smith,
Williamson, Twitty, and Howard voted AYE.
3
Lewis, Gentry, Ray, Wilson,
Nay (0). MOTION CARRIED .
OOO:l1.4
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & RECREATION DEPARTMENT:
PLANNING COMMISSION:
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 16, 1999
7:00 P.M. -7:50 P.M.
GENERAL: a. CDBG public hearing/5-year Consolidation Plan
Mayor Swaim opened the public hearing at approximately 7:02 p .m .
Mr. Frank Rowland related that the conso lidated plan out line s the City's
most pressing needs in ter ms of maint aini ng and revitalizing
neighborhoods for moderate to low income persons. He further re la t ed
that it provides for the City strategy to provide housing assistance
through CDBG HUD funds to the moderate to low income persons of the
community.
He noted that there is a thirty-day period for publi c input after the
plan is adopted by the City Council . He reviewed the four priorities as
presented on page thirty-six of the plan, adding that page f our is the
budge for 2000.
Mayor Swaim closed the public hearing at approximately 7:06 p.m . and
asked for considerat i on for Resolution 524 (#11-99)
RESOLUTION 524 (#11-99)
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JACKSONVILLE, ARKANSAS
APPROVING THE STATEMENT OF COMMUNITY DEVELOPMENT OBJECTIVES AND PROJECTED
USE OF FUNDS FOR THE SEVENTEENTH YEAR ENTITLEMENT INCREMENT AND FIVE YEAR
CONSOLIDATION PLAN OF THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
MAKING CERTAIN REQUIRED CERTIFICATIONS TO THE DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT , AND AUTHORIZING THE MAYOR TO SUBMIT THE PROGRAM
MATERIALS TO THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
Alderman Wilson moved, seconded by Alderman Lewis to read Resolution 524
(#11-99). MOTION CARRIED . Whereupon City Attorney Bamburg read
Resolution 524 (#11-99) .
Alderman Ray moved, seconded by Alderman Gentry to dispense with the
reading of Resolution 524 (#11-99) in its entirety . MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Elliott to Approve Resolution
524 (#11-99). MOTION CARRIED.
4
b . ORDINANCE 1128 (#14-99)
OO OZ:1 5
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 16, 1999
7 :00 P.M . -7:50 P.M.
AN ORDINANCE WHEREBY THE CITY OF JACKSONVILLE AND ALLTEL AGREE THAT THE
TELECOMMUNICATIONS COMPANY SHALL OPERATE ITS TELECOMMUNICATIONS BUSINESS
AND SYSTEM IN JACKSONVILLE AND ERECT AND MAINTAIN PLANT CONSTRUCTION AND
APPURTENANCES ALONG, ACROSS, ON, OVER, THROUGH, ABOVE, AND UNDER ALL
PUBLIC STREETS, AVENUES, ALLEYS, PUBLIC GROUNDS, AND PUBLIC PLACES IN
SAID CITY; IN EXCHANGE, THE CITY SHALL RECEIVE AN ANNUAL FRANCHISE FEE
FROM ALLTEL; DECLARING AN EMERGENCY, AND FOR OTHER PURPOSES.
May or Swaim explai n e d tha t there a re fra n c his e f ee f or the u ti l ity
c o mp a nies b y S t a t e Law , a dding tha t unle s s chan ged b y the City Counc i l
an o r dinanc e wa s p as s ed which a l l o ws f o r th i s . He r elated t hat All t el
will be new i n the Ja c kso nvill e a r ea and the ord ina nc e will a sses s
f ran c hi se f ees.
Alde r man Ellio t t moved, s e c onded b y Alde rman Smith t o pl a ce the Or dina n c e
o n FIRST READING. ROL L CALL: Aldermen : E lliot t , Smith , Lewis , Gentry,
Ray, Wil s on , Will i am s on, Twitty and Howard vot e d AYE. NAY (O). Motion
received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED .
Whe r eupon,Ci t y Attorney Bamburg read the Ordinance.
Al derman Ray moved, second ed by Alderma n Sm i th t o DISPENSE with the
read ing of t h e Or din a n ce in its entirety. RO LL CALL : Aldermen : E l liott ,
Sm i t h, Lewis , Gen try , Ray , Wil son , Wi ll iamson , Twi t ty a nd Howard v o t ed
AYE . NAY (0). Motion received nine (9) affirmative votes, (0) negative
votes. MOTION CARRIED.
Ald erman Wilson moved , secon ded by Al derman Ray to ACCEPT the Ordinance
on FIRST READING.
I n r esp onse to a question from Al derman Wilson , Mayor Swaim related t h a t
t he bas ic o rdinanc e i s t h e same as t h e one for GTE, adding tha t GTE was
gran dfather ed i n two years ago when the l a w p assed t h at set maximum
a llowab le fees to be 4.25% by state statu t e. He stat ed t hat at a later
dat e changes may n eed to be a ddre s sed f o r GTE. Mayor S wa im related a
r evenue l oss regarding the f ran chise f ee chan ge .
ROLL CALL : Al d ermen: Ell i ot t, Smith, Lew i s , Gent ry , Ray , Wi lson ,
Wil l i a mson , Twitty and Howa r d voted AY E. NAY (0). Motion received nine
(9) affirmative votes, (0) negative votes. MOTION CARRIED.
Al d erman Smith mov ed , second ed by Al d erman Wi lson to suspend t h e rules
a n d p l ace the Ordinance o n SECOND READING . RO LL CALL : Aldermen :
Ell i o tt , Smith, Lewis, Gent r y , Ray, Wilson, Wi lli am s on, Twitty and Howard
5
0002.1.6 CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 16, 1999
7 :00 P.M. -7:50 P.M.
voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0)
negative votes. MOTION CARRIED . Whereupon Ci ty Attorney Bamburg read the
Ordinance for the Second T ime.
Alderman Wi lson moved, seconded by Alderman Gentry that Or d i nance be
placed on THIRD AND FINAL READING . ROLL CALL: Aldermen: Elliott, Smith,
Lewis, Gentry, Ray, Wilson, Williamson, Twitty and Howard voted AYE . NAY
(0). Motion received nine (9} affirmative votes, (0) negativ e votes.
MOTION CARR IED . Ordinance read THIRD AND FINAL TIME by City Attorney
Robert Bamburg.
Alderman Elliott moved, seconded by Alderman Lewis that Ordinance be
APPROVED AND ADOPTED. ROLL CALL : Aldermen: Elliott, Smith, Lewis,
Gentry, Ray, Wilson, Wil liamson, Tw itty, and Howard voted AYE . NAY (0).
Motion received nine (9) affirmative votes, (O) negative votes. MOTION
CARRIED.
Alderman Wilson moved, seconded by Alderman Williamson that the EMERGENCY
CLAUSE be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott, Smith,
Lewis, Gentry, Ray, Wilson, Williamson, Twitty, and Howard voted AYE. NAY
(0). Motion received nine (9) affirmative votes, (0) negative votes.
MOTION CARRIED.
ORDINANCE APPROVED, ADOPTED AND NUMBERED 1128 THIS THE 16th DAY
DECEMBER 1999 .
c. Purchase of Chamber Building and Lease of Dupree/ James Street
Building.
Mayor Swa i m related t hat the City owns the land where the Chamber
buildin g is located and granted a ninety-nine year lease to Chamber for
that l ocation. He stated that the appraisa l of the bui lding is
$100,000.00 and suggested that t he same be offered to the Chamber of
Commerce under specific conditions. He cited conditions of 1 ) the
Chamber of Commerce would in-turn lease the Dupree/James St r eet building
owned by the Ci ty, 2) and use the funds from the purchase of the building
on Main S t reet to renovate the Dupree/James Street building. He stated
that in-turn the City would extend the lease to that location for
seventy-nine years and maintain a shared interest in a large meeting room
and two offices at the bui l ding.
6
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 1 6 , 1999
7 :00 P.M . -7:50 P .M.
Mayor Swaim then explained that Resolution 523 (#10-99) authorizes the
Mayor and City Cl erk to enter i nto contract with the Chamber of Commerce.
Alderman Smith moved , seconded by Alderman Ray to suspend the rules and
place Resolution 523 (#10-99) on the agenda . MOTION CARRIED.
Alderman Wilson moved, seconded by Alderman Ray to read
(#10-99). MOTION CARR I ED. Whereupon City Attorney
Resolution 523 (#10-99)
Resolution 523
Bamburg read
Alderman Smith mov ed, seconded by Ray to dispense with the reading of
Resolution 523 (#10 -99) in its entirety . MOTION CARRIED .
Alderman Ray mov ed, seco nded by Alderman Gentry to approve Resolution 52 3
(#10-99). MOTION CARRIED .
d . Renewa l of J ackson vi ll e S e n i or Cent er Contract
Mayor Swaim related that under the State Statute the City is to authorize
a lease agreement t o provide services for the elderly . He said that the
l ease is for the existing b u ilding a n d Council will need to authorize t he
signing of the agr eement.
Alderman Elliott moved, s econded b y Alderman Ray t o authoriz e l e a se
agreement contract for services with the Jacksonville Senior Cente r .
Mayor Swa im r elated that the amount of the contract is $40 ,000.00 as
opposed to $35 ,000.00 of t h e p ast.
MOTION CARRIED .
e . Renewal of Jacksonville Chamber of Commerce Contract
Mayor Swaim re l ated that this is also a service agreement, adding that
the Chamber of Commerce has taken on new responsibilities as with the
coordination of the Wing Ding Festival . He related that t he agreemen t
is for $45,000 .00 instead of the prev ious $38 ,000•.00 , which is i nc l uded
in the budget as presented.
seconded by Alde rman Smith to autho rize lease
s e rvices with the Jackso n v ille Chamber o f
Alderman Wilson moved,
agree ment c ontract for
Commerce . MOTION CARRIED .
7
00021.8
DEVIATION IN AGENDA :
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 16, 1999
7:00 P.M. -7 :50 P .M.
Mayor Swaim updated t h e Counc i l o n progr e ss regard ing t h e extension of
Second St r e e t proceeding to the i ntersect i o n of Ba iley and Hwy 1 6 1 a t
Division. He related that an opportunity to receive fun d s presented
i tse lf a nd Mr . Green s u b mit ted a proposal to Me trop l an, h oweve r , they
felt that t he prel i mi nary engi nee ring was n ot det ailed e n o u gh to receive
tot al f undi ng ($559,000.00 } at this t i me. He fur t her related that they
did agree to fund the pre limina r y e n gineering to move forward , wh i ch
woul d give Jacks onvil l e t he opportuni ty l ater to app l y for funds on the
TIP list. He stated t h a t regarding the time fac t or , Bond Engin eerin g was
contacted and performed some of t h e prelimina r y eng ineering. He re l ated
that this a l lowed the City to receive $25,000.00 toward the p r oject. He
asked if Cou nci l would allow for authorization to retai n Bond Engineering
so the City may move f orward wi t h t he p r oject .
Alderman Wilson moved, seconded by Alderman Howard to suspend the rules
and place the item of busin ess on the agenda for consideration . MOTION
CARRIED.
Alderman Smith moved, seconded by Alderman Ray to authorized the hiring
of Bond Engineering with 75/25 match funds from Street Department
Reserves set aside for the Second Street extension project.
Discuss i on ensued r e garding work currently being performed by t he
l andowner. Mr . Mayor re l ated t h a t no agreement h as yet been achi eved
regarding rights-of-way and will require an appraisal. He then related
that being a Hi ghway Depart ment process project it would be difficult to
determine a comp l etion date. He related t hat it wou ld be favorab l e if
t his pro ject were t o move ahead of the Overpass project as this project
wou l d divert traffic away f r om the Overpass during i t s construction.
MOTION CARRIED .
OVERPASS UP DATE:
Mayor Swa i m re l ated that progress is slow with the overpass , addi ng that
t h e City received a letter from the Highway Department grant ing
permi ssion t o move forward with t he engineering design . He stat ed that
the final approval will come with the environmental s tudy which was due
back in Oc t ober but h ave no t been rece i ved as ye t. He stated that the
process has been delayed by four months waiting on the environ mental
study.
8
000219
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 16 1 1999
7 :00 P .M. -7 :50 P.M.
Alderman Wilson recommended more emphas i s be placed on t h e project citi ng
the Highway program which will go into e ffe c t might make it hard to f i nd
people to complete the project.
Mayor Swaim r e lated t hat the last estimate before the delay with the
environmental study is that bids were to be t aken before t he end o f 1999
which has now been pushed back at least four mo nths. Mayor Swaim
concurred wi th Al derman Wilson and related that the City has made t he
High way Department aware that t hings a r e p roceed ing slowly to which t h ey
responded wi th a phone cal l a nd letter. He then confirmed that the
pro p erty belong to the Larry a nd Arleta Dupree who a re i n favor of the
project .
RESUME AGENDA :
f. ORDINANCE 1127 (#13-99)
AN ORDINANCE ADOPTING A FISCAL BUDGET FOR 2000; MAKING APPROPRIATIONS AND
AUTHORIZING EXPENDITURE FOR OPERATION OF VARIOUS DEPARTMENTS OF CITY
GOVERNMENT 1 FOR THE PURCHASE OF MATERIALS 1 SUPPLIES 1 EQUIPMENT, AND
SERVICES [COVERS : GENERAL FUND OPERATIONS, STREET DEPARTMENT, AND
SANITATION FUND]; AMENDING ORDINANCE NUMBER 1100, 1101, AND 1102;
DECLARING AN EMERGENCY ; AND , FOR OTHER PURPOSES.
Mayor Swaim related minor changes as previously each department was
listed separately, pointing out t h at i n the current accounting s ystem
d epartm~nt are grouped int o four areas of s pecific operation. He related
that the total budget is $10 ,947,185 .00 of which General Government i s
al l ocated $1,183,943.00, Public Safety $6,984 ,000.00 , Judic i a l $
361,532 .00, Public Works $2,417,710.00. He related that the Sanitation
fun d is operated as a n e nterprise fund, adding that o ther funds such as
the S treet fund are o p erated outside of g eneral fund operat i o ns.
Alderman E l liott moved , secon ded by Alde rman Smith to p lace the Ordinance
on FIRST READING. ROLL CALL: Aldermen : Elliott, Smith , Lewis , Gentry,
Ray, Wi l son, Will iamson , Twitty and Howard vot ed AYE. NAY (0). Motion
received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED.
Whereupon , City Attorney Ba mburg read t h e Ordinance.
Alderman Ray moved, seconded by Alderman Smith to DISPENSE with the
reading o f t h e Ordinance in its entirety. ROLL CAL L: Aldermen: El l iott,
Smith, Lewis , Gentry, Ray , Wilson, Williamson, Twitty and Howard voted
AY E . NAY (O). Motion received nine (9) affirmative votes, (0) negative
votes. MOTION CARRIED.
9
oo ozzo
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 16, 1999
7:00 P.M. -7:50 P.M.
Alderman Lewis moved, seconded by Alderman Gentry to ACCEPT the Ordinance
on FIRST READING.
Alderman Wilson commended the budget stating that the auditors report
confirms the financial soundness of the City which starts with the budget
process and a vast majority of work is accompl ished by Mayor Swaim and
Paul Mushrush. He concluded with appreciation saying that the budget is
a very good document which makes their job as Aldermen easier. Counc il
voiced general consensus of those sent iments .
Mayor Swaim related that the increase fo r salaries is proposed at
$508,824.00 with total payroll cost of $8,941 ,065 .00. He related that
insurance cost have increased and have been figured into the budget. He
said that while employees do not always like for benefits to be
considered a part of the salary, he feels it is important to note that
the increase is approximately $40.00 per family membe r , adding that the
City is now paying 87% of the family plan and 100% of the single pl an .
He said that in research it was determined that it would be very
difficult for the City to obtain employee insurance at a lower cost. He
related that the City has just bee n moved from the l owest rate offered
by the Arkansas Municipal league to the second lowest rate. He related
145% l oss ratio in 1998 , adding that through October 3 1, 1999 that figure
had grown to 158% on t h at program. He stated sat i sfaction wi th the
payout ratio and the fact that the City is not receiving a l arger
increase.
RO LL CALL: Alderme n: Elliott , Smith, Lewis , Gentry, Ray , Wil son,
Willi amson, Tw itty and Howard voted AY E. NAY (0). Motion received nine
(9} affirmative votes, (0} negative votes. MOTION CARRIED.
Alderman Gentry moved, seconded by Alde r man Wilson to suspend the rules
and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Elliott,
Smith, Lewis, Gentry, Ray , Wilson, Williamson, Twitty and Howard voted
AYE. NAY (0). Motion received nine (9} affirmative votes , (0) negative
votes. MOTION CARRIED. Whereupon Ci ty Attorney Bamburg read the
Ordinance for the Second T ime.
Alderman Lewis moved, seconded by Alderman Ray that Ordinance be placed
on THIRD AND FINAL READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis,
Gentry, Ray, Wilson, Williamson, Twi tty and Howard voted AYE. NAY (0).
Motion received nine (9} affirmative votes, (0) negative votes. MOTION
CARRIED. Ordinance read THIRD AND FINAL TIME by City Attorney Robert
Bamburg.
10
000221
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 16, 1999
7:00 P.M. -7;50 P.M.
Alderman Gentry moved, seconded by Al derman Lewi s t hat Ordinance be
APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott, Smith, Lewis,
Gentry, Ray, Wilson, Williamson, Twitty, and Howard voted AYE . NAY (0).
Motion received nine (9) affirmative votes, (0) negative votes. MOTION
CARRIED.
Alderman Smith moved, seconded by Alderman Gentry that the EMERGENCY
CLAUSE be APPROVED AND ADOPTED. ROLL CALL: Aldermen : Elliott , Smith,
Lewis, Gentry, Ray, Wilson, Williamson, Twitty, and Howard voted AYE. NAY
(0). Motion received nine (9) affirmative votes, (O) negative votes.
MOTION CARRIED.
ORDINANCE APPROVED, ADOPTED AND NUMBERED 1127 THIS THE 16th DAY
DECEMBER 1999.
ANNOUNCEMENTS: Mayor Swaim related that former Alderman Phil Keaton has
been released from the hospital regarding serious health problems and is
recovering.
He related t hat open house will be hosted December 1 7 th from 1 :00 p .m.
to 4:00p.m. He related that pins and certificates wil l be distributed
a t 2:00p.m. He encouraged attendance from Counc i l members.
City Hall wi l l be closed December 23rd and 2 4th for the Christmas
Ho lidays and December 31st for New Years.
ADJOURNMENT:
Mayor Swaim, without objection, adjourned the meeting at approximately
7:50 p.m.
Respectfully,
~~~~~~
Susan L. Da~
City Clerk-Treasurer
11