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1998City Council Of Jacksonville, Arkansas AGENDA Regular City Council Meeting JANUARY 15, 1998 1. OPENING PRAYER : 2. ROLL CALL: 3 . PRESENTATION OF MINUTES: 4 . APPROVAL AND/OR CORRECTION OF MINUTES 5 . CONSENT AGENDA: AN I MAL CONTROL: FIRE DEPT: POLICE DEPT: OECD DEPT: 6 . WATER DEPARTMENT: 7 . WASTEWATER DEPARTMENT: 8 . F IRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & REG DEPT: 13. PLANNING COMMISSION : 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT 7 :00p.m . a. b. a . b . Regula r City Council Meeting December 18 , 1997 Regular City Council Meeting December 4, 1997 Regular Monthly Report/December Regular Annual Report/1997 Regula r Monthly Report/December Regular Monthly Report/December Regular Monthly Report/December REQUEST TO ACCEPT BID : Gum & Hospital Drive D rainage FINAL PLAT: Bellevue Subd . PH . Ill Unnamed Road/requested Two Pine Dr. ORD. 1091 (#1 -98) ref : Fencing Ordinance STATE OF THE CITY REPORT HOUSING FACILITIES BOARD: Appo intment of Art Kellar to expire 10/2 4/2002 PLANN I NG COMMISSION : Appo intment of Lester Pigg ee to expi re 1-1 -2001 SEWER COMMISSION : Appointment of Kathy Parson to fill the un-expired term of Dr. James Weber CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 15, 1998 7:00 P.M . -7:40 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met ln Regular Session on January 15, 1998 at the regular meeting place of the Council. Alderman Howard delivered the invocation after which Mayor Swaim led the standing audience in the 11 Pledge of Allegiance 11 to the flag. ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Wilson, Williamson, Keaton, and Howard answered ROLL CALL. Alderman Fletcher came in at approximately 7: 08 p.m. PRESENT NINE ( 9) , ABSENT (O). Mayor Swaim answered ROLL CALL and declared a quorum expressing appreciation to the audience for their attendance. Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt, City Engineer Duane Reel, Public Works Director Murice Green, Finance Director Paul Mushrush, Office of Economic and Community Director of Economic Development Frank Rowland, Police Chief Larry Hibbs, Fire Chief Rick Ezell, Director of Human Resources Steve Ward, Chamber of Commerce Director Mickey Anders, A member of the Water Commission Mr. Thad Gray, Wastewater Department Manager David Thomas and Chairman of the Sewer Commission Joan Zumwalt, Chairman of the Planning Commission Bart Gray Jr., Mrs. Judy Swaim, Mrs. Edith Smith, Mrs. DeDe Hibbs, other City employees, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of December 18, 1997 for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Ray that the minutes of the Regular City Council Meeting of December 4th, 1997 be APPROVED. MOTION CARRIED. CONSENT AGENDA: ANIMAL CONTROL DEPT: Animal Control Regular Monthly Report/December Alderman Sansing moved, seconded by Alderman Elliott to APPROVE the monthly Animal Control Report for December 1997. Report reflects the following: REVENUES ••••••.....•••••.••............... $ 382.00 CONTRIBUTIONS .............................. $ . 00 ADOPTIONS & FINES .......................... $ 3 8 2 . 0 0 TOTAL . . . . . . . • . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 3 8 2 • 0 0 1 tc CITY OF JACKSONVILLE , ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 15, 1998 7 :00 P .M. -7:40 P.M . ROLL CALL: Aldermen : Elliott, Smith, Sansing, Ray, Wilson, Williamson, Keaton and Howard voted AYE. MOTION CARRIED . ANIMAL CONTROL DEPT : ANNUAL REPORT Alderman Sansing moved, seconded by Alderman Elliott to APPROVE the Annual Animal Control Report for 1997 . Report reflects the following : REVENU"E s : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 7 I 9 6 0 • 5 0 CONTRIBUTIONS : ............................. $ 4 5 . 0 0 ADOPTIONS AND FINES ........................ $ 7,915.50 TOTAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 7 I 9 6 0 . 5 0 ROLL CALL : Aldermen: Elliott , Smith, Sansing, Ray, Wilson, Williamson, Keaton and Howard voted AYE . MOTION CARRIED . Public Works Director Murice Green made a presentat ion regarding the activi ty i n t he Ani ma l Control Depart ment since pass a g e of an Ordinance last year g overning activi ty in tha t department . His comments explained statistics in the annual report submitted to t he Council. He commented on the fo l lowing: 1. Adop tio n rat es a r e a t the highest po i nt s i nce 1 993 2 . The hiring of an additiona l employee 3 . I ncr eas ed adoption fees 4. Op ened the anima l she l ter on Saturdays 5. Euthanization 6. Working t o educate the public and adopt more ani ma l s. FIRE DEPARTMENT: Regular Monthly Report/Fire Department/December Alderman Sansing moved , seconded by Alderman Elliott that the Regular Monthly Report for December, of the Jacksonville Fire Department be APPROVED. (Said report ref l ects an estimated fire loss of $18,250.00 for the month of December.) ROLL CALL: Aldermen : Elliott, Smith, Sansing, Ray, Wilson , Williamson, Keaton and Howard voted AYE. NAY 0 . MOTION CARRIED . POLICE DEPARTMENT : Regular Monthly Report/Police Department/December Alderman Sansing moved , seconded by Alderman Elliott that the Regular Monthly Report for December of the Jacksonville Police 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 15, 1998 7 :0 0 P .M. -7:40 P.M. Department be APPROVED. Said report reflects: Fine Settlements, $ 58,222.46, Miscellaneous Payments$ 2,922 .00 Report Sales $333.00 for a total Collections of $61.477.46. ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Wilson, Williamson, Keaton and Howard voted AYE, NAY (0}. MOTION CARRIED. OECD DEPARTMENT: Regular Monthly Report/OECD Department Alderman Wilson moved, seconded by Alderman Sansing that the Regular Monthly Report for December, of Economic and Community Development Department be approved. Sa id report reflects: Public Works: Dec. a. Projects Bid .......................................... 1 b . Interim Inspections ................................... 0 c. Project Cl ose-out ..................................... 0 d. Pre-construction Conference ........................... 1 HAG: Yr to date 5 11 5 4 4 Applications Processed ................................... 0 2 1 Grants Approved .......................................... 0 20 Approval Pending ......................................... 1 Rehab : a. Letters to prospective applicants ..................... 6 35 b. Applications received ................................. 2 19 c. Work write -up & cost estimate ......................... 3 15 d. Appraisals & Environmental revi ews .................... 0 0 e . Bids Advertised ....................................... 2 15 f. Pre-construction conferences/Contracts signed ......... 2 13 g. I nterim inspect i o ns .................................. 36 1 56 h. Final inspect i o n s ..................................... 3 13 i . Pro j ect Starts ........................................ 3 13 j . Project Closeouts ..................................... 3 13 k . Emergency Inspect i on/Worked ......................... 1/1 2/2 1 . Warranty Repairs ...................................... 1 3 m. Rehab mortgages released .............................. 0 MEETINGS: Informational Meetings (ED) .............................. 2 Informational Meetings (CD) .............................. 1 P u blic Mee ting (O ECD) .................................... 2 Conferences/Seminars/Training ............................ 1 ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray , Wilson, Williamson, Keaton and Howard voted AYE, NAY (0}. MOTION CARRIED. WATER DEPARTMENT: ANNUAL REPORT/1997 (see General} 3 5( CITY OF JACKSONVILLE , ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 15 , 1998 7 :00 P .M. -7 :40 P.M . WASTEWATER DEPARTMENT : ANNUAL REPORT/1997 (see General) FIRE DEPARTMENT : POLICE DEPARTMENT : STREET DEPARTMENT: Request to accept bid: Gum and Hospital Drive Drainage (item held over for action in February, 1998) PARKS & REC DEPARTMENT : SANITATION DEPARTMENT : PLANNING COMMISSION : a . Final Plat : Bellevue Subd. Ph III Alderman Wilson moved, seconded by Alderman Keaton that t he Fina l Plat of Bellevue Phase III be APPROVED . MOTION CARRIED . ' b . Unnamed Road/Requested Two Pine Drive Mayor Swaim stat ed t h at the loc a tion of the street is the entrance for the Brushy Island l a n dfill a d ding t h at there are no b u sinesses or res i dences on the road. He p ointed out that a name change is proposed for the landf i l l . Alderman Smith moved , seconded by Alderman Ray that the entrance road to the Brushy Island landf i ll be named Two Pine Drive . MOTION CARRIED. GENERAL : a . ORDINANCE 1091 (#1-98) AN ORDINANCE AMENDING JACKSONVILLE MUNICIPAL CODE 8.04, 18 .44.030, 18 .48.0 2 0, 18 .48 .030, 18 .52 .020, 18.52 .030, AND 18 .56.020 TO ADDRESS PROVISIONS FOR THE OPERATION AND APPLICABLE ZONING REQUIREMENTS OF COMMERCIAL MOTOR VEHICLE PARTS, REPAIR, SALES , AND/OR SALVAGE ESTABLISHMENTS ; AND, FOR OTHER PURPOSES. Mayo r Swaim recognized Al derman Keaton , Chairman of a committee that worked on the ordinance for three or four months . • Mr. Keaton pointed o u t that the ordinance was reviewed by the Planning Commission addi ng that their comments were incorporated regarding any zoning changes that might be needed. He said that City Attorney Bamburg has advised that the ordinance be placed on f i rst reading and delayed f or a second readin g at the next regular meet i ng of the City Counc i l giving time for comments from the general publi c. Alderman Keaton moved , seconded by Alderman Ray to p l ace the Ordinan ce on FIRST READING . RO LL CA LL: Al dermen : E l liott , Smith , 4 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 15 , 1998 7:00 P .M. -7 :40 P.M. Sansing , Ray, Wilson, Fletc her, Williamson, Keaton and Howard voted AYE . NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. Alderman Ray moved, seconded by Alderman Williamson t o dispense with the reading of the Ordinance in its entirety. ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray , Wilson, Fletcher, Williamson, Keaton and Howard voted AYE . NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. Alderman Ray moved, seconded by Alderman Sansing to AC CEPT the Ordinance on FIRST READING. ROLL CALL: Aldermen: El liott, Smith, Sansing , Ray, Wilson , Fletcher, Williamson, Keaton and Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRI ED. By general consensus of the City Council to delay the reading of Ordinance 1091 (#1-98) until the next regular meeting. Mavor Swaim announced a Public Hearing at 7:05 p.m. 5 February 1998. b. STATE OF THE CITY REPORT Mayor Swaim recognize d Mr. Thad Gray , Chairman of the Water Commission who presented a written report and gave the following verbal report highlighting the achievements of the Water Commission during the year 1997. WATER DEPARTMENT ANNUAL REPORT 1997 by Mr. Thad Gray 1. Serve s 8425 customers 2. 31 full-time employ ees -6 licensed and four attempting to attain a license 3. He said that the department has worked with the Fire Department to obtain the ISO rating . 4. Completed Phase VI of Sunnyside Subdivision 5. Replaced 1170 meters (maj or emphas is of 1998 program) 6. Production increase of 2% 7 . 1,856,000 gallons of water flow through the system with LRAFB accounting fo r 16% of the metered water Cabot 16%, Furlough 4% and Bayou II system 4% City of Jacksonville using 60% 8. Average daily 5,084,000 with peak capacity on 5 August 1997 of 8 ,600,000 Thanks were expressed by Mayor Swaim for the report by Mr. Gray. Alderman Wilson expressed appreciation to the Waterworks Commission for their work with the Fire Dept. to get the ISO rating lowered. 5 CITY OF JACKSONVILLE , ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 15, 1998 7:00 P.M. -7:40 P.M. WASTEWATER UTILITY ANNUAL REPORT 1997 Mayor Swaim introduced Mr. Dave Thomas of the Wastewater Utility. Mr . Thomas provided the Council with a written report and made a verbal presentation as well regarding the activity of the department for the year 1997. He thanked the Mayor and the Council for their support in helping the department obtain additional revenue required f or the major r ehabilitation effort of the Wastewater Ut ili ty . He said t h at a significant amount of the rehabilitation has been accomplished and wi ll continue for the next two years. The following are highlights of the status of the depa r tment in 1997 : 1. 3/4 of a mile of sewer line has been added to the collection system i ndicating growth in the City 2. the addition of one construction c r ew 3. complet i on of engineering plans for treatment plant expansion 4. installation of a system diverting the west plant to the Johnson plant (with no discharge excursions in over 1 1/2 yrs. 5 . reduc tion of monitoring from five days per week to one Wastewater Utility Chairman Mrs. Joan Zumwal t expressed that due to illness Dr. James Weber has resigned as a commissioner and has moved to Litt le Rock . She said that Kathy Parson , a re tired educator, has agreed t o fill his unexpired t erm . Mayor Swaim expressed appreciation for the work done by those who serve a nd have served on the Water and Wastewater Comm iss ions. STATE OF THE CITY by Mayor Swaim The fol l owing are highlights of Council by Mayor Swaim. A written of the Ci ty Clerk. the presentation to the Ci ty r eport is on file in the office 1 . Operation within established budget 2. Approval of funding (ISTEA - 3 mi l lion dollars) by the Metropolita n P lanning Board for Main Street Railroad Overpass 3 . LRAFB continues to be an integral part of the City 4. Completion of "clean-up" at Vertac 5 . 25% reduction in reported burglaries/47% recovery rate for stolen property 6. Falling cri me index for the third year in a row (2% in 1997) 7. No homicides in 1 997 6 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 15, 1998 7:00 P.M. -7:40 P.M. 8 . Reduction of ISO Fire Rating from a class four to a class three 9. The purchase of a $500 1 000.00 ladder fire truck 10. The purchase of a new ambulance 11. Growth of commercial construction -64.9% 12. Drainage improvements amounting to $554 1 750.00 completed 13 . Expansion of landscaping of areas in the City Beautification Department and Boy Scouts complimented 14. $20/000 .00 grant for recycling efforts/900 1 000 lbs . collected (a savings to the City of $7 1 700.47 in landfill costs) 15. Addition of leaf vacuum equipment 16 . A 4.5% increase in animal adoption 17. Purchase of 20 acres for soccer complex 18. Purchase of 50 acres for future development of parks 19. Expansion of depth and size of Dupree Lake 20. Establishment of Jacksonville Leadership Class by Chamber of Commerce (20 graduates in 1997) 21. Inception of Middle School concept for elementary and junior high students 22 . Sale of 13 acres to Apache Moving and Storage 23. Walk of Pride Memorial completed/2nd in State wide competition 24. Seasonal banner placement in downtown area Alderman Smith complimented Mayor Swaim/ workers 1 and administration/ for his guidance in the tremendous success of the City in 1997 . APPOINTMENTS: a. Housing Facilities Board Appointment of Art Kellar to expire 10/24/2002 Alderman Wilson moved, seconded by Alderman Ray to appoint Mr. Art Kellar to the Housing Facilities Board for a term to expire 10/24/2002. MOTION CARRIED. b . Planning Commission Appointment of Lester Piggee to expire 1/1/2001 Alderman Elliott moved, seconded by Alderman Smith that Mr. Lester Piggee be appointed to the Jacksonville Planning Commission for a term to expire 1/1/2001. MOTION CARRIED. c. Sewer Commission Appointment of Kathy Parson to fill the un- expired term of Dr. James Weber Alderman Sansing moved, seconded by Alderman Ray to appoint Kathy Parson to fill the unexpired term of Dr. James Weber expiring 4/20/2002. MOTION CARRIED. 7 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 15, 1998 7:00 P.M. -7:40 P.M . Mayor Swaim recogniz ed the Americore Students pointing out that are working toward providing a college education, the program basically designed by a citizen of Jacksonville, Mrs . Billie Ann Meyer . NON AGENDA ITEM: SELECTION OF AUDITOR Alderman Elliott moved, seconded by Alderman Ray to suspend the rules for the purpose of placing the selection of an auditor on the agenda for action . MOTION CARRIED . Alderman Wilson moved, seconded by Alderman Elliott to accept the low bid by McAllister and Associates as auditor for the City of Jacksonville /budgeted fund ing from the Finance Department. MOTION CARRIED. ANNOUNCEMENTS : ADJOURNMENT: Mayor Swaim adjourned the meeting at approximately 7 :40 p.m . Respect full y , ,};;e ...... 'M . c/Jau • ;,'-no Lul a M. Hawkins City Cl erk -Treas urer 8 City Council Of Jacksonville, Arkansas AGENDA Regular City Council Meeting FEBRUARY 5 7 1998 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENT AT ION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES 5 . PUBLIC HEARING: 7:05 p.m. 6. CONSENT AGENDA: Animal Control: CDBG: 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & REC DEPT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT 7:00p.m. Regular City Council Meeting January 15, 1998 Regular City Council Meeting December 18, 1997 ORO. 1091 (#1-98) Fencing Ordinance (Alderman Keaton) Regular Monthly Report/January (Public Works Murice Green) Regular Monthly Report/January (Director Frank Rowland) DRAINAGE BID: Gum & Hospital Dr. low bid Delta Enterprises (Mayor Swaim) ANNEXATION: Watkins Property (Mayor Swaim) ORD. 1092 (#2-98) Filing Petitions for Independent Candidates (Mayor Swaim) BOARD OF AD JUSTMENT: Reappointment of Ken Nabors to expire 02/05/2001 (Mayor Swaim) ·5 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 5, 1998 7 :00 P .M. -7:30 P.M . REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on February 5, 1998 at the regular meeting place of the Council. Alderman Smith del ivere d the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegi a n ce" to the flag. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Williamson, and Howard answered ROLL CALL. Alderman Keaton was absent due to surgery, Alderman Fletcher came in at approximately 7:06. PRESENT EIGHT (8), ABSENT (2). Mayor Swaim answered ROLL CALL and declared a quorum. Others present for the meeting we re: City Attorney Robert E. Bamburg, Deput y City Cl erk Susan Davitt , Police Chief Larry Hibbs, Publ ic Works Director Murice Green, Director of Human Re s ources Mr. Steven Ward, Mr. Frank Rowland of OEC D, Mrs . Judy Swaim , Mrs. Dee Dee Hibb s, Mrs. Robert Lewis, other Ci ty employee s, interested citizens and me mbers of the press. PRESENTATION OF MINUTES : Mayor Swaim presented the minutes of the Regular City Council Meeting of January 15 , 1998 for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES : Alderman Howard moved , seconded by Alderman Sansing that the minutes of the Regular City Council Meeting of December 18, 1997 be APPROVED. MOTION CARRIED . CONSENT AGENDA: ANIMAL CONTROL DEPT: Alderman Elliott moved, seconded by Alderman Sansing to APPROVE the monthly Animal Control Report for January 1998. Report reflects the following : CONTRIBUTIONS . . . . . . . . . . . . . . . . . • . . • • . . • . . . . $ ADOPTION/FINES .............•....•......... $ REVENUES : ..•••••••••••••.•••••••••••••••••• $ 774.00 774.00 ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing , Ray, Williamson, and Howard voted AYE . MOTION CARRIED. Alderman Elliott moved, seconded by Alderman Sansing to APPROVE the Regular Monthly Report for January, 1998 of the Economic and Community Development Department be approved. Said report reflects : 1 Public Works: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 5, 1998 7:00 P.M. -7:30 P.M. a. Projects bid .......................................... o b. Interim Inspections ..............•••........•........• 4 c . Project Close-out ..................................... 1 d. Pre-construction Conference ...................••...•.. O Hag: Applications Processed .....................•••...•....... 0 Grants Approved ............................•...•.•••..... 0 Approval Pending ......................................... 0 Rehab : a. Letters to prospective applicants ..................... ? b . Applications received ................................. 1 c . Work write-ups & estimates ............................ 2 d. Appraisals & Environmental reviews ....••.............. O e . Bids Advertised ......•................................ 3 f. Pre-construction conferences/Contracts signed ......... 2 g. Interim inspections ................................... O h. Final Inspections ..........•.......................... 2 i. Project starts ........................................ 21 j. Project Closeouts ..................................... 0 k. Emergency Inspection/worked ........................... 1 1. Warranty Repairs ...................................... 0 m. Rehab mortgages released .............................. O Meetings: Informational Meetings(ED) ......•........................ 4 Informational Meetings (CD) ............................... 3 Public Meeting (OECD) ...................••............... 0 Conferences/Seminars/Training ............................ l ROLL CALL: Aldermen: Elliott, Smith, Williamson, and Howard voted AYE, NAY (0). Lewis, Sansing, MOTION CARRIED. Ray, PUBLIC HEARING: 7:05P.M. Ordinance 1091 (#1-98) Ref: Fencing AN ORDINANCE AMENDING JACKSONVILLE MUNICIPAL CODE 8.04, 18.44.030, 18.48.020, 18.48.030 , 18.52.020, 18.52 .030, AND 18.56.020 TO ADDRESS PROVISIONS FOR THE OPERATION AND APPLICABLE ZONING REQUIREMENTS OF COMMERCIAL MOTOR VEHICLE PARTS, REPAIR, SALES, AND/OR SALVAGE ESTABLISHMENTS; AND FOR OTHER PURPOSES. Mayor Swaim opened the public hearing at approximately 7 :05 p.m. He related that a Council committee , of which Alderman Phil Keaton was chairman, with members from the community at large involved, worked on the ordinance for several months adding that the Planning Commission has approved the ordinance. 2 ' -') v CITY OF JACKSONVILLE , ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 5 , 1998 7:00 P .M. -7 :30 P .M. Alderman Smith commented that he has had very litt l e comment from the gener al public regardi ng the fencing ordinance . Alderman Fletcher came in at approximat ely 7 :06 p.m. Al derman Ray commented t h at persons i n the committee involved in businesses affected by the ordinance were instrumental i n sharing its content wi t h other business people in the area. Alder man Sansing said that comments regarding appliances being left out of the o r dinance were made to him relating that he assured them t hat rest ric tions will follow in a fu t ure ordinance. The re were no comme n ts from the audien ce pro or con relat ing to the fencing ordinances and Mayor Swaim closed the public hearing at approximately 7:07 p .m . He explained t hat Ordinance 1091 has been before the Counci l previously f or First Reading which was app roved i n the mi n utes of Jan uary 15 , 1998 Regular City Council Mee ting. Alderman Smith moved , seconded by Alderman Williamson to suspend the rules and p l ace the Ordinance on SECOND READING. ROLL CALL: Aldermen: Elliott , Sm i th, Lewis , Sansing , Ray, Fl e tcher, Wil l iamson , and Howard voted AYE . NAY (0). Motion received eight (8) affirmative votes , (0) negative votes . MOTION CARRIED. Whereupon City Attorney Bamburg read the Ordinance for the Secon d Time . Alderman Smith moved, seconded by Alderman Lewis to APPROVE t he Ordinance on SECOND READING. ROLL CALL : Aldermen : Ell i ott, Smith, Lewis, Sansing, Ray, Fletcher, Williamson, and Howard voted AYE . NAY (0) . Motion received EIGHT (8) affirmative votes , (0) negative votes. MOT I ON CARRIED. Alderman Fletcher, moved, seconded by Al derman Sansing, that Ordinance be p l aced on THIRD AND FINAL READING. ROLL CALL: Aldermen : Elliott, Sm i th, Lewis, Sansing , Ray, Fletcher, Williamson , and Howard voted AYE . NAY (0). Motion rece i ved eight (8) affirmative votes, (0) n e gative votes. MOTION CARRIED . Ordinance read THIRD AND FINAL TIME by City Attorney Robe r t Bamburg. Al derman Sansing moved, seconded by Alderman Ray , that Ordinance 1091 be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott , Smith , Lewis , Sansing, Ray , Fletcher, Williamson, and Howard voted 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 5 , 1998 7=00 P .M. -7 =30 P .M. AY E. NAY (0). Motion received eight (8) affirmative votes , (0) negative votes . MOTION CARRIED . ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1091 THIS THE 5th DAY OF FEBRUARY 1998. WATER DEPARTMENT: WASTEWATER DEPARTMENT : FIRE DEPARTMENT: POLICE DEPARTMENT : STREET DEPARTMENT : DRAINAGE BID: Gum and Hospital Drive/low bid Delta Enterprises Mayor Swaim explained that he and City Engin eer Reel have contacted persons who recommend the work of De lta Enterpr ises, the low bidder , adding t hat the City fee l s comfortable the company is q u al i fied to do the work needed. Alderman Elliott moved , seconded by Alderman Smith that the low bid of Delta Enterprises , $77 ,078.50, for the drainage project on Gum and Hospital Drive be APPROVED . MOTION CARR I ED with funding to come from the Regular Drainage Fund. PARKS & RECREATION DEPT: PLANNING COMMISSION: ANNEXATION : Watkins Prope rty Mayor Swaim comm ented t h at the parcel is an isl and l eft out of the las t annexat ion by the Ci ty of Jacksonvil le and that i t exists in the area of the Brushy Island Landfil l . He related that if the Council sees fit to annex the parcel , as requested, the Quorum Court wi ll have to release it addin g that the Plann ing Comm i ss i on has reviewed the request and recommended approval for annexation by the City Counci l . Alderman Smith moved, seconded by Alderman Lewis to approve the request for annexat i on of the Watkins Property near Brushy Island Landfill. MOTION CARRIED . (Legal description to be prepared by City Attorney Bamburg for presentation to the Quorum Court for their r e lease .) GENERAL: ORDINANCE 1092 (#2-98) AN ORD I NANCE AMENDING ORDINANCE NO . 1084 (#12-97), CODIFIED AS JACKSONVILLE MUNICIPAL CODE 2.46 .010, REQUIRING INDEPENDENT CANDIDATES FOR MUNICIPAL OFFICE OF THE CITY OF JACKSONVILLE, ARKANSAS, TO FILE PETITIONS FOR NOMINATIONS AS I NDEPENDENT 4 6/ CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 5, 1998 7:00 P.M. -7:30 P.M. CANDIDATES WITH THE PULASKI COUNTY CLERK NO LATER THAN NOON OF THE DAY BEFORE THE PREFERENTIAL PRIMARY ELECTION; ESTABLISHING A METHOD OF PUBLICATION OF SAID PROVISIONS IN COMPLIANCE WITH ACA 14- 42-206 (E) (1); AND FOR OTHER PURPOSES. Mayor Swaim explained that new law by the State of Arkansas sets forth that all paper work be filed with the County Clerk's office making the ordinance before the Council necessary. Alderman Sansing moved, seconded by Alderman Lewis to suspend the rules and place the Ordinance on FIRST READING . ROLL CALL : Aldermen: Elliott, Smith, Lew i s, Sansing, Ray, Fletcher, Williamson, and Howard voted AYE. NAY (0). Motion received eight (8) affirmative votes, (O) negative votes. MOTION CARRIED. Whereupon City Attorney Bamburg read the Ordinance for the Second Time. Alderman Ray moved, seconded by Alderman Smith to suspend the rules and dispense with the reading of the Ordinance in its entirety. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Fletcher, Williamson, and Howard voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon City Attorney Bamburg read the Ordinance for the Second Time. Alderman Ray moved, seconded by Alderman Williamson to APPROVE the Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Sm i th, Lewis, Sansing, Ray, Fletcher, Williamson, and Howard voted AYE. NAY (0). Motion received EIGHT (8) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Elliott moved, seconded by Alderman Howard to suspend t he rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Fletcher, Williamson, and Howard voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon City Attorney Bamburg read the Ordinance for the Second Time. Alderman Smith, moved, seconded by Alderman Lewis, that Ordinance be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Fletcher, Williamson, and Howard voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by City Attorney Robert Bamburg. 5 '-- CITY OF JACKSONVILLE , ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 5, 199 8 7:00 P.M. -7 :30 P .M. Alder man Sansing moved, seconded by Alderman Ray, that Ordinance 1092 be APPROVED AND ADOPTED . ROLL CALL : Aldermen: Elliott , Smi t h , Lewis, San sing, Ray , Fl etcher , Wil l iamson, and Howard voted AY E . NAY (0). Motion received eight (8) affirmative votes, (0) negative votes . MOTION CARRIED . OR DINANCE AP P ROVED AND ADOP TE D AND NUMBERED 1 092 THI S THE 5th DAY OF FEBRUARY 1 998 . APPOINTMENTS: BOARD OF ADJUSTMENT RE-APPOINTMENT : Ken Nabors for a term to expire 02/05/2001 Alderman Smith moved, seconded by Alderman Ray to appoint Mr . Ken Nabors to the Board of Adjustment for a term to expire 02/05/2001. MOTION CARRIED . ANNOUNCEMENT : CI TY HALL WI LL BE CLOSED FEBRUARY 16, 1 998 IN CE LEBRATION OF PRESIDENT 'S DAY Mayor Swaim requested that Council Members contact his office with regard to committee appointments if they have a preference . He noted that he would l ike to make committee appointments at the next regu l ar meeting of the Counci l . A roast at t he Elderly Activities Center for Senator Bill Gwatney wa s announced and Council Members were encouraged to reserve a table , $25.00 being the cost per individua l. ADJOURNMENT: Mayor Swaim adjourned the meeting at approximately 7:30 p.m . MOTION CARRIED. Respectful l y, L~~kifs~ City Clerk-Treasurer 6 City Council Of Jacksonville, Arkansas AGENDA Regular City Council Meeting FEBRUARY 19, 1998 1. OPENING PRAYER: 2 . ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES 5. CONSENT AGENDA: POLICE DEPT: FIRE DEPT: 6. WATER DEPARTMENT: 7. WASTEWATER DEPARTMENT: 8 . FIRE DEPARTMENT : 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & REG DEPT: 13. PLANNING COMMISSION: 14. GENERAL: 15 . APPOINTMENTS : 16 . ANNOUNCEMENTS: ADJOURNMENT 7 :00p.m. Regular City Council Meet ing February 5, 1998 1-6 Regular City Council Meeting January 15, 1998 Regular Monthly Report/January Police Chief Larry Hibbs 7-10 Regular Monthly Report/January Fire Chief Rick Ezell PRESENATION of the Proposed 1998 Overlay Program (Mayor Swaim) 11 PRESENTATION: Coach of the Year 1997 (Mayor Swaim) DISCUSSION: Zoning /Land Use Change (Alderman Keaton) CIVIL SERVICE appointment of Mr. Ron McDaniel to fill the unexpired term of Mr. Brad Ford term to expire 04/01/2001 (Alderman Smith) CITY OF JACKSONVILLE , ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 19 , 1 998 7:00 P .M. -7:35 P .M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DR I VE The Ci t y Council of the City of Jacksonville , Arkansas met in Regular Session on February 19, 1998 at the regular meeting p l ace of the Counci l . Alderma n Howard del i vered the invocation after which Ma yor Swa im led t h e standin g audience in t h e "P l edge o f Al l egiance" to the flag . ROLL CALL : Aldermen: Elliott, Smi t h , Lewis, Ray, Wi l son, Fletcher , Williamson, Keaton, and Howard answer ed RO LL CALL . PRESENT NINE (9), ABSEN T (1) . Mayor Swaim answered RO LL CALL and declared a quorum expla i ning that Alderman Sansing had contacted his offi ce regarding non attendance due to work schedule. He expressed appreciation to the audience f or their presence. Others p r esent for t h e meeting were: Ci ty Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt, City Engineer Duane Reel, Public Works Director Murice Green, Finance Director Paul Mushrush , Economic and Community Development Director Frank Rowland , Police Chief Larry Hibbs, Fire Chief Rick E zell, Director o f Human Resources Steve Ward, Chairman of the Plann ing Comm i ssion Bart Gray Jr., Mrs. Edith Smith , Mrs . DeDe Hibbs , other City e mp l oyees, interested citizens and members of t he press. PRESENTATION OF MINUTES : Mayor Swaim presented the minutes of the Regular City Council Meeting of February 5 , 1998 for study and action at t he next Regular City Counc il Meeting. APPROVAL AND/OR CORRECTION OF MINUTES : Alde rman Elliott moved, seconded by Alderman Howard t hat the mi nutes of the Regul a r Ci t y Council Me eting o f J a nuary 15 , 1 998 b e APPROVED. MOTION CARRIED . CONSENT AGENDA: REGULAR MONTHLY REPORT/POLICE DEPARTMENT/JANUARY Alderman Smith moved , seconde d by Alde rman Lewis that the Regul ar Monthly Report for January of the Jacksonville Police Department be APPROVED . Said report reflects : Fine Settlements , $ 71,101.25 , Miscel laneous Payments $ 698 .00 Report Sales $25 2.00 for a total Collections of $72 .051 .2 5 . RO LL CAL L: Al d e rme n: Elliott , Smith, Lewis , Ray , Wilson, Fletcher, Wi lliamson , Keaton and Howard voted AYE, NAY (0). MOTION CARRIED . REGULAR MONTHLY REPORT/FIRE DEPARTMENT/JANUARY Alderman Smith moved, seconde d by Alderman Lewis that the Regular Monthly Re port for January, o f the Jacksonvi l le Fire Department be APPROVED. (Said report reflects an estimated f i r e loss o f $24 ,300.00 1 CITY OF JACKSONVILLE , ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 19 , 1998 7 :00 P.M. -7 :35 P .M. f o r the month of January .) ROLL CALL : Alderme n : Elliott , Smi t h , Lewis , Ray, Wilson, Fletcher, Williamson, Keaton and Howard vo t ed AYE . NAY 0 . MOTI ON CARRIED. WATER DEPARTMENT: WASTEWATER DEPARTMENT: FIRE DEPARTMENT : PO LICE DEPARTME NT: STREET DEPARTMENT : PRESENTATION of the Proposed 1998 Overlay Program Mayor Swaim related that the proposed program is a culmination of extended work done by the City Eng i neer, Publ ic Works and the Street Superintendant. He related that regular street overlay is $492,462.00 and that $500,000.00 has been budgeted. He pointed out a list of projects proposed by Parks and Recreation totalling $72,494.00 would not be funded from Street revenues. Questions regard ing streets included f r o m the 1997 program and use of s l urry seal arose . Mayor Swaim related difficult i es wit h slurry seal in the past and stated that based on the condition of the streets City Engi n eer Ree l has recommended that slurry seal not be used at this time but that a rotation for street paving be scheduled. He said that there is less expense in s l urry but the long run proves that paving works best. He said that milling will be done t his year with the by produc t being used on the shoulders of streets and as a base for other areas. He noted that bids will be prepared for t h e asphalt work. PAR KS & REC DEPARTMENT : Coach of t h e Year 1997 Mayor Swaim recognized Mr. Bob Stroud , who filled in f or Chairman Donnie Griggs. He pointed out the outstanding youth programs in Jacksonvil l e and expressed appreciation to the Mayor and City Council fo r improving the quality of l i fe for the citizens of the community. He recognized three coaches who were selected as outstanding "teachers " in playing the game of life as well as leaders in the sports program. They were: Steve Crook, Jeff Shelton, and George Ballew . Mr . Ballew was chosen Coach of the Year! Congratulations were expressed by the Council. Mayor Swaim expressed appreciation for volunteers of the communi t y noting those who work with the youth in part i cul ar. 2 CITY OF J ACKSONVI LL E , ARKANSAS REGULAR CITY COUN CIL MEETING FEBRUARY 19 , 1998 7 :00 P .M. - 7 :35 P .M. SANITATION DEPARTMENT : PLANNING COMMISSION : GE NERAL : DISCUSSION: Zo ning/Land Use Change Alderman Keaton was recognized by Mayor Swaim. He noted that at a recent Planning Commission Meeting a particular tract of property was discussed with regard to r ezoning . He related that the request was denied due to the fact that a change in the Land Use P l an was proper procedure. He updated the Council that t en years ago Butcher Boy bought the propert y which adjo i ns and abuts Genera l Samuels Road from Redmond Road on down to the power l ine easement. He said they elected not to do anything with it and that is still remains undeve l oped. He po inted out that a deve l oper was invited by the City approximately a year ago and i n the process of time this parcel was chosen for the development . He noted t h at the intent of the developer is for apartments and a commercial con venient store. He related that it was not compatible with the Land Use Plan wh i ch designates the area as industrial. He said t hat there is desire to request that the Planning Commiss i on l ook at revising the Land Use Plan pointing out that there are apartment complexes in the City whi c h abut R-1 with hardly an exception . He noted that the land is not being utilized, as designated in the plan for industrial development, at the present adding that the same may not be its highest and best use . It was pointed out that a publ ic hearing will need to be set by the Planning Commission in relation to t he possibility of changing the Land Use Plan . Al derman Ray questioned industrial development in the City and how this matter might relate. Alderman Keaton pointed out that the 11 acre tract has not been develope d for industry at this point and that its highest and best use is in question due to that fact. Alderman Elliott expressed that care should be addressing rezonings in accord with the Land Use requests are put in motion . taken when Plan before Mayor Swaim voiced that the Council has been very willing to work with the P l a nning Commission and that the suggestion to send the item for pro per review i s in order. 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 19, 1998 7:00 P.M. -7:35 P.M. Alderman Larry Wilson moved, seconded by Alderman Lewis, to request that the Planning Commission have a Public Hearing on a parcel, located on Redmond and General Samuels Road (Ex. "A" being the East 585 feet and Ex. "B" the West 700 feet) so designated in a drawing submitted to the City Clerk, to change the Land Use Plan and the appropriate zoning of R-3 and C-2. Alderman Fletcher voiced that he would like for the Planning Commission to keep in mind that there needs to be a buffer between residential and industrial developments and that the logical thing would be mu l t i -f amily housing. Time factors regarding publ i c hearing announcement in the l ocal paper were questioned as far as the matter being addressed at the next Regular Planning Comm i ss i on Meeting. Mayor Swaim voiced that the matter will be reviewed by the City Attorney with regard to proper advertising. MOTION CARRIED. AGREEMENT WITH CHAMBER FOUNDATION/INDUSTRIAL DEVELOPMENT City Attorney Bamburg voiced t hat a final draft from his office is underway for perusal by the Chamber Director Mickey Anders. APPOINTMENTS : CIVIL SERVICE appointment of Mr . Ron McDaniel to fill the unexpired term of Mr . Brad Ford (to expire 04/01/2001}. Alderman Wilson moved, seconded by Alderman Smith that Mr. Ron McDaniel fill the unexpired term {ending 04/01/2001} of Mr. Brad Ford. MOTION CARRIED. ANNOUNCEMENTS: G T E COMPLAINT : Mayor Swaim noted that service in the community has not been desirable s i nce no office is avai l able for use by the general public. He pointed out that a Resolution to the Public Service Commission may need to be addressed in the future . He expressed appreciation to Mr. Donnie Farmer for his help with the 911 building adding that overall service by GTE is undesirable. Alderman Fletcher said representatives recently residence he constructe d. well. that he had an experience with GTE regarding laying of a cabl e a t a new He added that service was undesirable as 4 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 19, 1998 7:00 P .M. -7:35 P .M. FLOOD ZONE: Mayor Swaim pointed out that efforts to improve flood zone ratings in the City have been pursued but that more needs to be done with regard to the matter. City Engineer Reel noted that persons are notified whose homes are in fl ood plain areas wit h regard to flood insurance. He said that as-built drawings of houses constructed in the City have to have flood elevation certificates stating that the h ouse itself is out o f the flood plain . He said that those various things are adding to the 5% discount homeowners are getting. He related that the year 2000 is s lated for the next upgrade of the flood plain maps . He said he is working wi t h persons from Soil and Water that wil l convince FEMA to come in and do a study to take care of problems which have been created by some of the flood map areas which he related do not show a notable difference since 19 85. He pointe d out that deve l opers in flood areas are having to pay approximately $400.00 per lot to get changes recognized as homes are built above the flood plain. He said that a map a mendment is issued regarding flood i n surance adding that each year is more complicated than t he last. Mayor Swaim said t hat the Congressi onal Delegation may n eed to be contacted p ointing out that the issue is not just a local one . He encouraged that the Council contact their Congressmen. Alderman Wilson voiced that h e feels the National League of Cities should get involved . LOOP ROAD PROJECT: City Eng i neer Reel said that the contract is due to end April 15, 1998 adding that no extra time will be permitted by the City. OVERPASS: Mayor Swaim noted that near finalized plans have been made to be submitted t o the Highway Department for approval . that the project is in the second stage which will acqui sit ion and utility placement. and are He said be the Al derman El liott related that at a meeting he attended, a projected completion time frame i s the end of 1999 . 5 ADJOURNMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 19, 1998 7:00 P .M. -7:35 P .M. Mayor Swaim adjourned the meeting at approximately 7:35 p.m. Respectfully , ~~ MAYOR City Clerk-Treasurer 6 City Council Of Jacksonville, Arkansas AGENDA Regular City Council Meeting MARCH 5 , 1998 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES 5 . CONSENT AGENDA: Animal Control: CDBG: 7. WASTEWATER DEPARTMENT: &. FIRE DEPARTMENT: 9. ·~QUCE DEPARTMENT: 10. S fREET DEPARTMENT : 11. PARKS & REC DEPT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS : ADJOURNMENT 7:00p.m. Regular City Counc il Meeting February 19, 1998 Regular City Council Meeting February 5 , 1997 Regular Monthly Report/February (Public Works Murice Green) Regular Monthly Report/February (Director Frank Rowland) REPORT : from Chief Ezell (Mayor Swaim ) BID: Telescop in g Aeria l Lift Truck with Service Body (Mayor Swaim) Appropriation of $5,000.00 for Early Warning System Improvements (Alderman Williamson) CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MARCH 5, 1998 7 :00 P .M. -7 :20 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DR. The City Council of the City of Jacksonville, Arkansas met in Regul ar Session on March 5, 1 998 at t he regular meeting place of the Counci l. Al derman Ma rshall Smith de l ivered the invocat i on af t er which Vi ce Mayor Ga r y Fl etcher l e d the standing audience in the 11 Pledge of Allegiance 11 t o the f lag . ROLL CALL : Aldermen: Elliott, Smith, Ray , Keaton, and Howard answered ROLL CALL. Vice Mayor Fletcher a l so answered ROLL CALL declaring a quorum. PRESENT six (6), ABSENT f our (4). Mayor Swaim and Al derman Lewis were out of town to at t end a National League of Cities Mee t ing. Alderman Sansing was absent due t o his work sched ule. Al derman Wi l son was out of town on business . Others present for the meeting were: City Attorne y Robert E. Bamburg, Deputy City Clerk Susan Davitt , City Engineer Duane Reel, Public Works Director Murice Green, Fire Chi ef Rick Ezell , Pol i ce Chi ef Larry Hi bbs, Finance Direc to r Paul Mushrush, Chamber of Commerce Director Mickey Anders , OECD Di r ector F r ank Rowland, Mrs. Dee Dee Hibbs, int erested citizens a n d members o f t he press . PRESENTATION OF MINUTES : Vice Mayor Fletcher presented the mi nutes of the Regular City council Meeting of February 19 , 1998 for study and later action at the next Regular City Council Meeti n g. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Elliott moved, seconded by Alderman Smith that the minutes of the Regular City Council Meeting of 5 Febr uary 1998 be APPROVED. MOTION CARRIED. CONSENT AGENDA: REGULAR MONTHLY REPORT/ANIMAL CONTROL/FEBRUARY Alderman Smith moved , seconded by Alderman Howard to APPROVE the monthl y Animal Control Report for February 1998. Report reflects the following : CONTRIBtJTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ ADOPTION/FINES ............................. $ TOTAL REVENUES ............................. $ .00 918.50 918.50 ROLL CALL : Aldermen : Elliott , Smith, Ray, Keaton, Howard and Vi ce Mayor Fletcher voted AYE . MOTION CARRIED. 1 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MARCH 5, 1998 7:00 P.M. -7:20 P.M. After the account g iven by Publ ic Works Director Murice Green that only one dog was adopted through a program, which had made overtime expense neces sary for employees of that department and was initiated i n hopes that there would be an increase i n the adoption of anima ls, Alderman Howard made t he following mot i o n. Alder.man Howard moved, seconded by Alder.man Smith that the adoption program, AFTER REGULAR WORKING HOURS, be discontinued. MOTION CARRIED. REGULAR MONTHLY REPORT/OECD/FEBRUARY Alder.man Smith moved, seconded by Alder.man Howard that the Regular Monthly Report for February, of Economic and Community Development Department be approved. Said report reflects: FEB YR-TO DATE Public Works: a. Projects Bid ..................................... 0 0* b. Interim Inspections ...........•..•.•..........•.• 2 6 c. Project Close-out ...............•.....••.....••.• 1 2 d. Pre-construction Conference ......•••....•••.....• O 0 (*includes redo) HAG: Applications Processed .........•.................... 1 2 Grants Approved ...•...................•............. 0 0 Approval Pending ..••................................ 0 0 Rehab: a. Letters to prospective applicants ............... 13 20 b. Applications received ...•...........•.......•.... O 1 c. Work write-up & cost estimate .................... 2 4 d. Appraisals & Environmental reviews .......•....... 2 2 e. Bids Advertised .........................•........ 2 f. Pre-construction conferences/Contracts signed .... 1 3 g. Interim inspections .•........................... 12 12 h. Final inspections ...•............................ 2 2 i. Project Starts ..........•.•...................... 1 3 j . Project Closeouts ................................ 2 2 k . Emergency Inspection/Worked ...................... O 0 1. Warranty Repairs ................................. 0 0 m. Rehab mortgages released ......................... 1 1 MEETINGS: Infor.mational Meetings (ED) ......................... 4 8 Infor.mational Meetings (CD) ......................... 3 6 Public Meeting (OECD) ..•.............••........... 0/1 0/1 Conferences/Seminars/Training ....................... 1 2 2 73 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MARCH 5, 1998 7:00 P.M. -7:20 P.M . ROLL CALL: Alder.men: Elliott, Smith, Vice Mayor Fletcher voted AYE, NAY (0) . Ray, Keaton, Howard, MOTION CARRIED. FIRE DEPARTMENT: REPORT/FIRE CHIEF EZELL and Fire Chief Rick Ezell expressed to the Council that he will be retiring 27 March 1998. He pointed out how his life had been a part of the "City of Jacksonville" for twenty-seven years. He gave information concerning his work history, beginning at the lowest entry level and moving into the position of Chief, expressing how he has enjoyed his tenure with the "City work force family". He related that he feels very confident that the Fire Department is a strong force in the community and complimented the employees in their efforts to make it one of the best in the State, making mention of the number three (3) rating which lowers insurance rates for Jacksonville property owners. He related that he has appreciated the support of the Mayor, the City Council, Chief Hibbs and the Police Department, as well as the other departments throughout the eleven years he served as Fire Chief. He commented on the strong friendships made over the years and thanked the Council for the opportunity to serve the City of Jacksonville as the Fire Chief. Farewell comments from the Council not only expressed regret but respect and appreciation for his long years of service, outstanding accomplishments and professionalism. They wished him well in his future endeavors. STREET: Request to accept Bid for Telescoping Aerial Lift Truck with Service Body In response to a question posed by Alderman Elliott as to the low bidder, Public Works Director Murice Green · responded that his recommendation is for Combatel Distribution at $51, 995 .00 with trade-in. He related that the low bidder Lindsay Chevrolet did not meet with specifications regarding the engine. He pointed out that all three bids did not meet with specifications on the differential but after further checking he found out that it is not required for the requested vehicle. He related input from several companies regarding problems with the engine offered by Lindsey Chevrolet and offered that Combatel is also a local company. Alder.man Elliott moved, seconded by Alder.man Smith to reject the low bid from Lindsay Chevrolet which does not meet with specifications and accept the next low bid meeting specifications of $51,995.00 from Combatel Distribution. 3 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MARCH 5 , 1998 7 :00 P .M. -7:20 P .M. Vice Mayor Fletcher noted that funds a r e to be drawn from the S t r eet Depa rtment Fund . MOTION CARRIED . GENERAL: Appropriation of $5 , 000.00 f or Early Warning System I mprovements City Engineer Reel addressed the item of business , relat i ng that in decis i ons, regarding improvements to the Early Warning System, raised sirens f r om 45 fee t to maxi mum coverage at 60 feet . He related that the appropri ation request would buy new poles to mount the sirens and relocat two of the existing s i tes from fo l iage areas . He sai d he h as spoken with Pul aski County School District about locating one of the sites at the High School and with J ean Griffin the owner of property on Harri s Road for the second relocat i on site which would a l levi ate foliage prob lems at both site s . He stated that First El ectr ic may donate one pole to the City of Jack sonville, however, if this does not come to fruition he requ ested an addit i ona l $1,500.00 to cover the cost of anothe r pole . Alderman Smi th moved, seconded by Alderman Keaton to a llow the appropriation of $6,500 .00 to cover cost of improvements to the Early Warning System . MOTION CARRIED. In response to a question posed by Vice Mayor Fletcher , Police Chief Hibbs related efforts to coordinate the Ear ly Warning Systems of t he Ci t y wi th t h e Air Base but also utilizes i nformation supplied by t h e Nationa l Weather Service . He referred to a n i nstance where the Air Base sirens were set -off and the City was not . He related that he believed the Air Base received a tip from a spotter who indi cated activity five (5) miles north of LRAFB addin g that information from the National Weather Service did not support that information. ANNOUNCEMENTS : ADJOURNMENT: Vice Mayor Fletcher adjourned the meeting at approximately 7:20 p.m . Respectfully, til M. Hawkins City Clerk-Treasurer 4 CIT Y OF JACKSON VILLE OPENED BY Maurice Green ~v6- TABULA liON Si-i E:~T BfD NUM BE ~ Jax98002 DE?T . Str ee t DAIC:: 3/2/98 TiM E 10:00 a.m. TABU LATED BY Debbie Jernigan Telescoping Aerial Lift Truck with Service Body I , I Russell Chevrolet Co . / I . Lindsay Chev rolet ~Combatel Dist. I I I Landers ~ I I l ~6:'\ ! Qi Y. i DESCRIPTION _ _ _ ! :)Yfrt~ l AI10UNT ! cYf/~~ / 41'10UNT I ~:~~t~ i AMOUNT i :;1~~~l l AMOUNT j oW1tJ I AI10UNT i i j I i f I I : I ! I I : I I 1. ; I i Telescoping Ae rie l Lift Truck w/ i : NO BID i f5 1 ,3ll.OO /1 *l 54,995.00 . 755,320 .00 d I I I I • Service Bo y 1 1 1 1 1 I 1 I I I I ! I 2 . Warr anty 3 . TradE-in 1980 Chev . 1 ton I I I ! I I : . I I l yes : I yes : l yes I I -I I I I I ' ! I ' . . I I I i : 1 1 (2,soo.oo)l 1 <3,ooo.oo )i J 1 (2,5 oo .oo)j I . I . I ' I ! i I i I I I ~ ! : ! i ! ! I ' . I • I . I I i I I I ; i ! f ~ i I 1 ' ' : I ! I : I i I I I *Do es not meet specs *Does not mee t ; *Doe$ not meet J o n engin e C. dif. l spe.is on dif. ' sp e cs o n dif. 1 i I ! ; i . i I ; I j I I I I I i I I ~ F\' City Council Of Jacksonville, Arkansas AGENDA Regular City Council Meeting MARCH 19, 1998 1. OPENING PRAYER : 2 . ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES 5. CONSENT AGENDA: POLICE DEPT: FIRE DEPT: 6. WATER DEPARTMENT: 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 7 :00p.m. Regular City Council Meeting March 5, 1998 Regular City Council Meeting February 18, 1998 Regular Monthly Report/February (Police Chief Hibbs) Regular Monthly Report/February (Fire Chief Ezell) 10. STREET DEPARTMENT: a . Request to Accept Bid: 1998 Asphalt Overlay Program (Mayor Swaim) b. 11 . PARKS & REC DEPT: 13. PLANNING COMMISSION : 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT Request to Accept Bid: Street Sweeper (Mayor Swaim) Appropriation for AmeriCorps (Mayor Swaim) CIVIL SERVICE : Clark Hastings and Ji m Durham terms expire 4/1/1998 (Mayor Swaim) JACKSONVILLE HOUSING AUTHORITY: Reappointment of Ms . Judith L. Conway for a term to expire 3/17/2003 (Mayor Swaim) 77 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 19, 1998 7 :00 P.M. -7:50 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The Ci ty Council of the City of Jacksonville, Arkansas met in Regular Session on March 19, 1998 at the regul ar meeting place of the Council. Alderman Smith delivered the invocation after which Mayor Swaim led the standing audience in the 11 P l edge of Allegi ance 11 to the flag. ROLL CALL: Aldermen : Elliott, Smith, Lewis, Sansing, Wilson, Fletcher, Williamson, Keaton, and Howard answered ROLL CALL. Alderman Ray arrived at approximately 7 :09p .m . PRESENT TEN (10), ABSENT (0). Mayor Swaim answered ROLL CALL and declared a quorum . He expressed appreciation to the audience for their presence. Others present for the me eting were: City Attorney Robert E. Bamburg, Deputy City Cl erk Susan Davit t , Director of Human Resources Steve Ward, City Engineer Duane Reel, Public Works Director Murice Green, Finance Director Paul Mushrush, Poli ce Chief Larry Hibbs, Chamber of Commerce Director Mickey Anders and Members from the AmeriCorps group, Mrs. Robert Lewis, Mr. Larry Hampshire, Mrs. DeDe Hibbs, other City emp l oyees, interested citizens and members of the press . PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Counci l Meeting of March 5 , 1998 for study and action at the next Regular City Counc il Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Wilson moved, seconded by Alderman Howard that the minutes of the Regular City Council Meeting of February 18, 1998 be APPROVED . MOTION CARRIED. CONSENT AGENDA : REGULAR MONTHLY REPORT/POLICE DEPARTMENT Alderman Wilson moved, seconded by Alderman Williamson that the Regular Monthly Report for February of the Jacksonville Police Department be APPROVED . Said report reflects: Fine Settlements, S 65,012.33, Miscellaneous Payments S 387 .00 Report Sales S 271.00 for a total Collections of $ 65,670.33 . ROLL CALL: Aldermen : Elliott, Smith, Lewis, Sansing , Wilson, Fletcher, Will i amson, Keaton and Howard voted AYE, NAY (0). MOTION CARRIED . REGULAR MONTHLY REPORT/FIRE DEPARTMENT Alderman Wilson moved, seconded by Alderman Williamson that the Regular Monthly Report for February of the Jacksonville Fire 1 CITY OF JACKSONV I LLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 19, 1998 7 :00 P .M. -7 :50 P .M. Department loss of $ Aldermen : be APPROVED. (Said report reflects an estimated fire 2,100 .00 for the month of Februa r y .) ROLL CALL : Williamson , Elliott , Sm i th , Le wis , Sansing , Wil s on , Fletcher , Keaton and Howard v oted AYE . NAY 0 . MOTION CARRIED . WATER DEPARTMENT : WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTME NT : a . Request to Accept Bid/1 998 Asphalt Overlay Program Mayor Swaim related that bids for the list of proposed streets has opened, adding that he is pleased the bids are lower in cold mi l ling this year and that the decision to postpone some of the work has paid off in dollars saved. He noted the signifi cant difference from last years bid of $4.50 per square yard as compared to this years bid of $1 .25 for the same. He pointed out that the recommended low bidder is Cranford Construction Comp any . Alderman Elli ott moved , s econded b y Alde rman Smith to accept the low b i d of $2 8.98 a ton and $1 .25 per square y ard on cold milling from Cranford Constru ction Company . MOTION CARR I ED . (Funds drawn from Street Department l i ne i tem for asphal t work) In response to a questi o n posed by Alderman Wilson, City Engineer Reel related that weather permitting they are ready to begin work. He related t h at the access into the ball f ields will be completed first so as to accommodate the approaching baseball and softball season. Loop Road Update : Mayor Swaim related that most of the drainage work has been completed except for a drop inlet f or the middle of the street and overlay . He stated that he was not certain the project wou l d meet completion date, adding that the City will press for liquidated damages if not completed on time . b . Reques t t o Accept Bi d for S treet Sweeper Public Works Director Murice Green r elated that the recommendation is for the low bidder Dealers Truck Equipment in the amount of $81,551.00 for a Swartz model A-6000. He pointed out an $18,000.00 dollar difference between low bidder and next to low bidder (not including a $15,000.00 trade in a l lowance ) River City Hydr aulics . He related that the Tempo currently being used has provided good service and that in review with other municipalities and the Hwy Department the Swartz A-6000 and the Tempo have been operationally 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 19, 1998 7:00 P.M. -7:50 P.M. comparable, adding that only the City of Hattisburg, Mississippi has reported any problems which they have attributed to wear from sand conditions . He related that there was only one minor spec not met regarding a fan (the blower suction portion of the sweeper ) , pointing out the City had requested an abrasive type rubber coated fan but that the Swartz A-6000 offers a wear resistance stainless steel blade. He stated that dealer support was reportedly good. He informed t he Council that the remaining bids were on two and three year old demonstration models. He re lated that he hoped to sell the sweeper currently owned by the City for between ten and twenty thousand dollars. Alderman Fletcher moved , seconded by Alderman Wilson to accept the low bid from Dealers Truck Equipment in the amount of $81 ,551.00 . (Funds d rawn from budgeted Street Department Equipment) In response to a question posed by Alderman Wilson, Mr. Green concurred that two bids were submitted by Dea lers Truck Equipment one f or the Swartz A-6000 and a Swartz 7000 which was also a demonstration sweeper. At this time the MOTION CARRIED. Mayor Swaim related that the City of Marianna is interested in purchasing the sweeper currently used by the City, explaining that closer to time of delivery the City of Jacksonville would advertise for sealed b ids. He then related that other municipalities would be n oti f ied through the Arkansas Municipal League. He asked for a minimum bid of ten thousand dollars. In response t o a question posed by Alderman Ray, Mr. Green related that while the street sweeper has the capabili ty to vacuum leaves from ditches the Leaf Vac recently purchased by the City 1s preferred for that duty. PARKS & REC DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: GENERAL: Appropriation for AmeriCorps Mayor Swaim related that Jacksonville has been very fortunate over the past three years to have groups of young people through the federal program AmeriCorps. He pointed out their good work in helping clean up areas in the City of Jacksonville and painting the Elderly Activities building. He a lso related that the group works with the Care Channel, the Elder ly Activities Center, the Chamber of Commerce, and the Boys and Girls Cl ub. He then explained that 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 19 , 1998 7 :00 P.M . -7:50 P.M . one of the problems exper i enced by the group is housing expense in t h e Jacksonvi ll e area and r elate d e ff orts to find ways to house the group at a better price. He pointed o u t that housing at Camp Robinson is wi thout kitchen facilities which also i ncreases their meals expen se . He encourage d t h e Co u ncil to a p propriate a $2,000.00 dollar subsidy to assist , adding that Jacksonvi lle bene fi ts from having t he group here . Alderman Wilson moved, seconded by Alderman Ray to appropriate $2,000 .00 to help subsidize the AmeriCorps group . Ch amb e r of Commerce Director Mr. Anders i n troduced the group to the City Council. Mayor Swaim noted that funds a r e to be drawn from fund balance . At this time the MOTION CARRIED. APPOINTMENTS : CIVIL S ERVICE Clark Hast i ngs and Jim Durham terms exp i re 4/1/1998 Alderman Wilson moved , seconded by Alderman Smith to reappoint Mr . Clark Hastings and Mr. Jim Durham to the Civil S e rvice Commission with terms to exp i re 04/01/2004 . MOTION CARRIED. JACKSONVILLE HOUSING AU THOR ITY Reappointment of Ms . Judith L. Conway Alderman Smith moved, seconded by Alderman Wilson to approve the reappointment of Ms. Judith L. Conway for a term to expire 03/01/2003. MOTION CARRIED . DEVIATION IN AGENDA: At 7 :18p .m . Alderman Smith moved , seconded by Alderman Fletcher to adj ourn into executive session to discus s personnel. MOTION CARRIED. At 7:35p.m. Alderman Fletcher moved, seconded by Alderman Smith to readjourn from executive session. MOTION CARRIED. Mayor Swaim stated that no action was taken in e x ecutive session and that no motion i s forthcoming . Mayor Swaim requested volunteers to serve on a personnel committee with himself. Alde rman Wi l liamson and Howard vol unteere d to serve . 4 ~I FINANCE REPORT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 19, 1998 7:00 P.M. -7:50 P.M. Mayor Swaim related that there are no major concerns regarding Sales Tax adding that while it was slightly short, it should average out unless there is a down turn in the economy. He stated that at this point in time income will balance out and expenditures are on line as projected . FIRE CHIEF RESIGNATION: Mayor Swaim related that under State law the positions for Police and Fire Chief in cities of the first class are hired and dismissed by the mayor, referring to a policy change in legislative session two years earlier . He related that the Human Resource Director Steve Ward has advertised for application of the Fire Chief's position in the paper. Regarding time frame concerns, Mayor Swaim related that resumes will be accepted for captain or above adding that he would like to be able to hire f r om within . Mayor Swaim expressed regret on behalf of the City in loosing the Chief. POLICE DEPARTMENT POLICY UPDATES: Chief Hibbs related that the Police Department does monitor changes in court decisions that affect liability associated activities such as with pursuits . He related liability issues were discussed at a recent meeting with Colonel Bail e y and the Police Chiefs in the Pulaski County area. He referred to cases now before the Supreme Court that are awaiting a ruling to see how any change needs to be addressed regarding current policy. He then related the difficulty in a standardized pursuit policy because of the variations of each entity and other factors such as population and traffic. He related that the City of Jacksonville stresse s and trains for safety regarding pursuits issues. He related that policy update occurs as new factors become available. NOISE ORDINANCE: Chief Hibbs related that the noise ordinance is enforced with the State disorderly conduct statute citing the difficulty to utilize the decimal level referred to in the noise ordinance when obtaining a reading for court presentation . RIGHT TURN LANE AT MAIN AND MAIN STREET EXIT INTERSECTION: Mayor Swaim asked for clarification regarding the right turn at the intersection of Main and Main Street Exit . He said that it is his understanding that it is being used as a right turn lane without an arrow indicating such. Chief Hibbs related that it is his understanding that the Hwy Department has painted a turn lane at that location but concurred it does n o t hav e an arrow. 5 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 19, 1998 Mayor Swaim related that it was the City b e a ll owe d to place a rrow, asking the Ch i ef if regarding traffic flow. 7 :00 P .M. -7 :50 P .M. proposed to the Hwy De partment that a straight across and right turn this would present any problems Chief Hibbs related that if there is a right lane turn i t should h ave a right turn arrow while the left lane should have a straight ahead and left turn arrow. NATIONAL LEAGUE OF CITIES CONFERENCE: Alderman Elliott commended the Mayor regarding h is many hours and hard wo r k with the Arkansas Municipal League and the Nationa l League of Cit ies which has been of great bene fi t to the City of Jacksonvil l e. He relat ed that as Chairman of the Sma l l Cities Committ ee people are fami liar with the Mayor anywhere in Arkansas or the Nation and carrie s a good reputation throughout t he Country . Alderman El liott then related that courtesy of Mayor Swaim a group of representatives consisting of thirty-five to f ifty mayors will vis it Jacksonvi ll e i n July for a meet ing of the Small Cities Committee. He pointed out the good publ ic ity thi s wi ll bring into t he Ci ty of Jacksonville. Alderman Lewis related that he enjoyed the Nationa l League of Cit i es Conference and found it to be highl y edu cational, recommending that other Alder man attend. He related the usefulness of networking wi th other small cities and previewi ng desired legislat i o n on d i fferent governmental leve l s . Alderman El l i ot t highlighted severa l pressing issues for cities such as the internet tax , the takings, and various bills . He r elated that the NLC adopted a five point agenda and in force presented it t o Capital Hill, meet i ng with senators and representatives to stress those issues. He related there were excellent speakers , updates on bi ll s and beneficial information e xchange in meetings with the congressmen. Mayor Swaim encouraged readership of the Nations Business Weekly wh i ch featured highlight s from the recent National League of Cities Conference meetings. ADJOURNMENT: adjourned the meeting at approximately 7:50 p.m. ~4~~ MAYOR 6 ~ ~ CiTY Or J ACK SON ViLL E i ABULA TIDN SHEET BID NUMBER JAX 98005 1998 ASPHALT OVERLAY PROGRAH QTY . DE SCRIPTION HHAC TONS TONS TONS TONS 2 I I COLD mLLING ASP HALT PAVIII G 3 1726 TOl\'15 !!HAC LAID IN PLACE (TACl:COAT) ~ 1976 TO'S lll'L<>.C LA I D IN PLAC E (PRINE COAT) 5 89 24 SYi SHAPE b SET UP BASE TO TAL PRIC E TERt1 S REC OMM EN DED BIDD ER ( \ \ \ ~-WllbJkD OPE NED BY LU LEONARD/DUANE REEL DEPT. STREET DATE 3/12/98 TI~E 10:00 AM TABUL ATED B Y_LI:..;:Z_T~U;...:.C_K ___ _ CRANFORD CONST. / FRESHOUR COtlST. /LASITER ASPHALT COH.PAtn' I COHPANY' IN C. I Mk iNTEHAN CE co. I I P.I~O UNT ANDUNT 31 . 7 5 40.75 33 .50 31 .75 35. 7 5 33.50 31.75 30. 7 5 JJ. 50 30.2 5 30.75 33.50 28.98 30 . 75 33.50 28.98 30. 7 5 33.50 I I 1. 2S SQ Y J I. 32 SQ Y1 1.50 SQ YD I I 29.00 1,3. 57 34.65 30.25 )l;. 66 34.85 / L~ ''11 " .,. PAGE I OF 2 PAG ES CIT Y OF JACKS ONV ILLE oPENED sY (.{I , E0NAR D UJl L b1sw T.-'.BUU\IiON SHEET BID NUMBER JAX9800 4 DEPT . STR EET DA TE 3/12/98 TII·IE 10 : IS AN T ABUL.A. TED BY LIZ TUCK DIESEL POI~ERED REGENERATIVE AIR SIJEEPER HOUNTED I RUSHIN G & ~IAS;<O<APITAL FORD-;<ITTLE ROC K EQUIP /~IVE R CITY h.ALER S ON DIESEL PO\IERED TR UCI: CHASSIS NW HOLLAND , I NC ./ · SALES 1 HYDRAULICS /TRUC K EQUIP . I I UNIT NO BID NO BI D 99 ,682.50 1,551.0· 2 TRADE IN (6 ,000.00) 15,000.00) IALT: (** OHIO ( ( '-....!.> ~ CITY OF JACKSONVILLE TABULATION SHEET BID NUMBER JAX98004 DIESEL POIJERED REGENERATIVE AIR SHEEPER ~10UNTED ON DIESEL POI·IERED TRUCK CHASS IS DEPT . STREET ~EALERS TRUCK I ~OMPANY ' INC. DATE 3/12/98 PAGE 2. OF 2 OP~NE:D BY Lu LEONARD Lt'\\l-bx 5tC) T!I'!E 10: 15 TABULA TED B Y___!L~I.!=..Z ....!.T.\!.!UC.:£,K~--- I I I I 1 I :~!0 :'\ ! QTY. I DESCRIPTION I P~t.k I AMOUN T I o~Fft-~ i AMOUNT I c~~~~ I A~IDUNI ! ~~~~~ i f'.MOUNT I pfirr+ I AMOU~!T CONTINUED FRON PAGE 1 UNIT *"' 87,500.00 2 TR.tiDE IN TOTAL PRlC~ 87 ,500.00 TERM S RECOMMENDED BIDDER City Council Of Jacksonville, Arkansas AGENDA Regular City Council Meeting 1. OPENING PRAYER: 2. ROLL CALL: 3 . PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES 5. CONSENT AGENDA: OECD : APRIL 2, 1998 7:00p.m. Regular City Council Meet ing March 19, 1998 Regular City Council Meeting March 5, 1997 Regular Monthly Report/March (Director Frank Rowland) 7. WASTEWATER DEPARTMENT : 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & REG DEPT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT a. Child Sitting Services (Mayor Swaim) Team City Announcement (Entergy) (Mayor Swa im) b . ORD. 1094 (#4-98) Ref: Elimination of outdated Jacksonville Municipal Code prov isions (Mayor Swaim) CITY OF JACKSONVILLE , ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 2 , 19 9 8 7 :00 P .M. -7:45 P.M . REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the Ci ty of J acksonville, Arkansas met in Regular Session on April 2 , 1998 at the regular meeting p lace of the Counci l. Al d e r ma n Howard d e livered the invocat i o n a f ter which Mayo r Swaim l ed the standing audience in t he 11 Pledge of Allegiance 11 to the flag. ROLL CALL : Aldermen: Elliott, Smith, Lewis, Sansing, Ray , Wilson , Williamson , Keaton , and Howard answered ROLL CALL . Alderman Lewis came in at approximately 7 :04 p .m. Alderman Fletcher was absent. PRESENT NINE (9), ABSENT (1). Mayor Swaim answered ROLL CALL and declared a quorum and welcomed those in attendance. Others present for the meeting were: Ci ty Attorney Robert E. Bambur g , Deputy Ci ty Clerk Susan Davitt , City Engi neer Duane Reel, Police Chief Larry Hibbs, Public Works Director Murice Green, Di rector of Hu man Resource s Mr. Steven Ward, Finance Director Paul Mushrush, OECD Direc tor Frank Rowland, Executive Di rector of the Chamber of Commerce Mic k ey Anders, Planning Commission Cha i rman Bart Gray Jr . , Capt ains Joh n Van derh oof and Ron P e e k of the Jacksonville F ire Departme nt, Mrs . Dee Dee Hibbs , Mr s . Edith Smith, other City employees, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of March 19 , 1998 for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Sansing that the minutes of the Regular City Council Meeting of March 5 , 1998 be APPROVED. MOTION CARRIED . Alderman Lewis came in at approximately 7:04 p.m. CONSENT AGENDA: Alderman Smith moved, seconded by Alderman Howard to APPROVE the Regular Monthly Report for March, 1998 of the Economic and Community Development Department be approved . Said report reflects: Public Works : a. Projects bid .......................................... 0 b. I nt erim I nspections ................................... 1 c . Project Cl ose-out ..................................... 0 d. Pre-construction Conference ........................... 0 Hag: Applicati o ns Processed ................................... 0 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 2, 1998 7:00 P.M. -7:45 P.M. Grants Approved .......................................... 2 Approval P ending ......................................... o Rehab: a. Letters to prospective applicants ..................... 6 b . Ap plications received ................................. 3 c. Work write-ups & estimates ............................ 2 d. Appraisals & Environmental reviews .................... 2 e. Bids Advertised ....................................... 2 f . Pre-con struction conferences/Contracts signed ......... 1 g. Interim inspections .................................. 12 h. Final I nspections ..................................... 2 i. Project starts ........................................ 2 j . Project Closeouts ..................................... 2 k . Emergency Inspection/worked ........................... 1/1 1. Warranty Repairs ...................................... 0 m. Disability Access (program add 3/98) .................. 1 n. Rehab mortgages released .............................. o Meetings: Info rmational Me et ings(OE/CD) ............................ 2/3 Publ i c Meeting (OECD) .................................... 0/1 Conferences/Seminars/Training ............................ 0/1 Mr . Rowland encouraged that the Council be mindful of and at tend the functions with reference to Fair Housing Month and Community Development during the month of April. Mr. Green, Public Works Director , pointed out that Mayor Swaim signed a proc l amation with reference to "Cl ean -up Week", April 2 1 thru 25 in the City. He said that the 25th is the day for community wide involvement adding that approximately 21 groups and organizations already assigned t o work on that Saturday. He encouraged efforts for any street, buildi ng or area in the City . He related that the Pulaski County Solid Waste Dis t rict has been working to get a household chemi ca l clean-up in motion . Mayor Swaim encouraged participation by all adding that young people have been a part of the activity in the past . WATER DEPARTMENT : WASTEWATER DEPARTMENT : FIRE DEPARTMENT : POLICE DEPARTMENT: STREET DEPARTMENT: 2 DEVIATION IN AGENDA : CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 2, 1 998 7 :00 P .M. -7:45 P .M . PARKS & RECREATION DEPT : Child Sitting Services Mayor Swaim explained that when the Park & Recreation Center was first designed there was an area 25' wide and the full width of the building for meeting rooms and a child sitting area for children of persons utilizing the facility for a limited amount of time. He sa i d the section was taken out adding that the department is making an effort to provide the sitting service at the Commun i ty Center a nd would l ike to make a proposal to the Counc i l and introduced Mr. Donnie Griggs who made the foll owing presentation. He commented that the Park & Recreation Commission still feels, even though the section originally planned to be utilized was deleted, that the service would enable younger couples with smaller chi ldren to part i c ipate i n programs available at t he Center. He sai d that the area planned at present is part of the concession area to the right of the front entry way into the building and tha t installation of a wall, security cameras, and furnishings t o accommodate children from six weeks to nine years old , amounting to a cost of $4 ,760.00, is needed to get the program started . He sa i d that plans are to have one lady i n charge with one helper i s p l anned adding that the Commission hopes that the service, wi th a two hour maximum service at the cost of $1.00 per hour ini t ially , will pay for itself from its beginning in that there will be a fee for the service. Mayor Swaim pointed out that the service is "child sitting" and not a day care service and that there is available in the Capital Improvement Fund from 1% sales tax collections for the expenditure. Mr . George Biggs verified that there are no state regulat ions governing the service with Mr. Griggs adding that the services of other facilities has been viewed in the planning of the endeavor . Alderman Wilson moved , seconded by Alderman Lewis that the request for $4,760 .00 from the Capital Improvement Fund to initiate the 11 Child sitting service " at the Community Center be approved . MOTION CARRIED. RESUME AGENDA : At this time Mayor Swaim called for a ROLL CALL vote on the Consent Agenda. ROLL CALL: Aldermen : Elliott , Smith, Lewis, Sansing , Ray, Wilson Williamson, Keaton, and Howard voted AYE, NAY (O). MOTION CARRIED. 3 ,_. PLANNING COMMISSION: CITY OF JACKSONVILLE , ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 2 , 1998 7:00 P.M . -7:45 P.M . GENERAL : a . Team City Announcement (Entergy) Mayor Swai m s t ated that a program be i ng worked on wi t h Entergy will be announced at a lat er d a te . b. ORDINANCE 1094 (#4-98) Ref: Eliminati on of outdated Jacksonville Municipal Code provisions AN ORDINANCE ELIMINATING, DELETING, AND REPEALING CHAPTERS 8.36 (MEATS) AND 8. 40 (RESTAURANTS) FROM THE JACKSONVILLE MUNICIPAL CODE; AND FOR OTHER PURPOSES . Alderman Ell i ott moved, seconded by Al derman Lewis to place the Ord i nance on FIRST READING. RO LL CALL : Aldermen : El liott, Smith, Lewis , Sansing, Ray, Wi l son, Wil l iamson, Keat on and Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MO TI ON CARRIED . Whereupon, City Attorney Bamburg read the Ordinan ce. Alderman Wilson moved , seconded by Al derman Lewis to ACCEPT the Ordinance on FIRST READING. ROLL CALL : Al dermen: Elliott, Smith, Lewis , Sansing, Ray , Wi l son, Williamson, Keato~ and Howard voted AYE . NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED . Alderman Sans ing mo v ed , s econded by Alderman Ray to suspend the r ules and p l ac e the Ordi nance on SECOND READING. ROLL CALL : Aldermen: Elliott , Smith, Lewis , Sansing, Ray, Wilson, Williamson, Keaton and Howard voted AYE . NAY (0). Motion received nine (9) affirmative votes , (0) negative votes. MOTION CARRIED. Whereupon City Attorney Bamburg read the Ordinance for the Second Time. Alderman Elliott , moved, seconded by Al derman Lewis, that Ordi nance be p l aced on THIRD AND FINAL READING. ROLL CALL : Aldermen : Ell i ott, Smith , Sansing, Ray, Wi lson , Wil liamson , Keaton and Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes . MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by City Attorney Robert Bamburg . Alderman Ray moved , seconded by Alderman Lewi s , that Ordinance 1 094 be APPROVED AND ADOPTED. ROLL CALL: Aldermen : Elliott , Smith , Sansing , Ray , Wi lson , Williamson, Keaton and Howard voted AYE . NAY (0). Motion received nine (9) affirmative votes , (0) negativ e votes. MOTION CARRIED . ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1094 THIS THE 2 nd DAY OF APRIL , 1998. 4 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 2, 1998 7 :00 P .M. -7:45 P.M. DEVIATION IN AGENDA: FIRE DEPARTMENT ITEM/COMMUNICATIONS CENTER/RING OUT FOR FIRE EQUIPMENT Acting Chief Ron Peek voiced that the department was advised to use the old VHF System during the processing of equipment considerations. He said that present equipment, at least eighteen to twenty years old, has been patched into the 800 system but that it is not working well. He explained that in use of the multi - select, there could be delay in alerting some engines. He pointed out that a slower response is poss i ble and can never be regained adding that the recommendation is to purchase new equipment to bring the system up to where it needs to be. Alderman Williamson commented that he thought that the expenditure of a million and a half dollars worth of equipment took care of what was needed. Mayor Swaim said that Chief Ezell looked a t what was avai l able and decided that he could use what was there as a portion of that ring- out system. He said that the cost of the new equipment i s $11,521.79 for the change. He said that the purchase could have been made through a change order but that he felt the Council should be made aware of the matter . Alderman Williamson moved, seconded by Alderman Keaton to suspend the rules and place an item of business regarding an equipment purchase to enhance an 800 dispatch system for the Fire Department. MOTION CARRIED. Alderman Williamson moved, seconded by Alderman Keaton to purchase new equipment, amounting to $11 ,52 1.79 needed to enhance the dispatch system as requested by the Fire Department using Capital Improvement Funds. Mr. Peek re lated that the equ ipment should be completely installed within a month. I t was pointed out by Mr . Peek that no calls by the general public for the assistance of the Fire Department will be missed in the interim but that service will be improved with the purchase of the new equipment. Alderman Ray questioned whether or not all the e quipment will be compatible . Chief Hibbs related that this equipment will work from a transmitter and not through the phone lines. 5 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 2 , 1998 7 :00 P.M. -7:45 P.M. He we nt on to expl ain that they are worki ng with GTE and South weste rn Be l l in get ting t he sys t em on line. He said that the old system was kept on l i ne so calls would be handled in a time ly fashion . He related that the t r ansi t ion was a smooth one with one l ine , 982 -11 11, which was part of the system of GTE . He sai d that in changing to t he Southwestern Be ll system that numbe r was not p art of t heir data base. He said that calls from the dispatch c e n t er a t Jack son vi lle can now be dispatched direct to any 911 service c enter anywhere in the immediate area pointing out t hat there is a great dea l more capabi lity than was possible in the p ast . He related that t h ere is a direct hook-up with the Southwestern Be ll 911 service center as a question about mobile phones issued out of Little Rock was quest i oned by Alderman Wi l son . Mayor Swaim expressed that on the date of the next Counc il Meeting the Council will have opportunity to tour the Commun icat i ons Cent e r . He pointed out that a punch-card machine purch ase may be necessar y i n that there is a differen ce in those used b y the Pol i ce and Fi re Departments. At this time Mayor Swaim called for a vote on the purchase. MOTION CARRIED. APPOINTMENTS : ANNOUNCEMENT: Mayor Swaim announced a public hearing scheduled by the Planning Commission for 13 April 1998 to consider the Little Ro ck Air Force Base encroachment area and the Land Use Plan in general and specific areas . LOOP ROAD COMPLETION: Mayor Swaim suggested, since there seemed to be confusion about it, that a letter be composed to the Highway Department requesting a complet ion date in writin g . ADJOURNMENT: Alderman Reedie Ray moved, seconded by Alderman Larry Wilson to adjourn the meeting at approximately 7 :45 p .m . MOTION CARRIED . Respectfully , ~~.~ Lu'i -a M. Hawkins City Clerk-Treasurer ~1~~ ,. MAYOR 6 City Council Of Jacksonville, Arkansas AGENDA Regular City Council Meeting 1. OPENING PRAYER: 2. ROLL CALL : 3. PRESENTATION OF MINUTES : 4. APPROVAL AND/OR CORRECTION OF MINUTES 5. CONSENT AGENDA: ANIMAL CONTROL: POLICE DEPT: FIRE DEPT: 6. WATER DEPARTMENT: APRIL 16, 1998 7:00p.m . Regular City Counci l Meeting April 2, 1998 Regular City Council Meeting March 19 , 1998 Regular Monthly Report/March Public Works Director Murice Green Regular Monthly Report/March Police Ch ief Larry Hibbs Regular Monthly Report/Ma rch Shift Battalion Commanders 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & REC DEPT : 13. PLANNING COMMISSION: 14. GENERAL: 15 . APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT a . b. PRESENTATION: Reed's Bridge Battlefield (info included in packet) (Mayor Swaim) PRESENTATION : J acksonville Care Channel (Mayor Swaim) Tour of Commun ications Building immediately following City Council Meeting CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING APRIL 16, 1998 7:00 P.M. -7:45 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DR. The City Counc i l of the City of Jacksonville, Arkansas met in Regul ar Session on April 16, 1998 at the regular meeting place of the Coun cil. Alderman Gary Fletcher delivered the invocation after which Mayor Tommy Swaim led the standing audience in the "Pl edge of Al leg ianc e" to the fl ag. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Wilson, Fletcher, Williamson and Howard answered ROLL CALL. Mayor Swaim also answered ROLL CALL declaring a quorum. PRESENT e i ght (8), AB SENT two (2). Alderman Keaton was ill and Alderman Sansing was unable to a t tend due to work schedule. Others present for the meeting were: City Attorney Robert E. Bamburg , Deputy City Clerk Susan Davitt, Pub lic Works Director Mu r ice Green, Police Ch i ef Larry Hibbs, OECD Director F::-:-ank Rowland, Director of Human Resources Mr . S t eve Ward, Planning Comm issi on Chairman Bart Gray Jr., Past Mayor James Reid, Mrs Judy Swaim, Mrs. Dee Dee Hibbs , interested citizens and members of the press. PRESENTATION OF MINUTES : Vice Mayor Fletcher presented the minutes of the Regular City Council Meeting of April 2 , 1998 for study a nd later action at the next Regular Ci t y Council Meeting . APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Howard that the minutes of the Regular City Council Meeting of 19 March 1998 be APPROVED. MOTION CARRIED . CONSENT AGENDA: REGULAR MONTHLY REPORT/ANIMAL CONTROL/MARCH Alderman Elliott moved, seconded by Alderman Lewis to APPROVE the monthly Animal Control Report for March 1998 . Report reflects the following: OVERTIME HOURS PERFORMED: .................. $ REVENU'E S • • • • • • • • • • • • • • • • • • • . . . • • . . • • • . . • • • • $ CONTRIBUTIONS . . • . . . . . . . . • . . . . . . . . . . . . . . . . . $ ADOPTION/FINES .............•.•.•..•........ $ TOTAL REVENUES .....................•.....•. $ .39 1,082.50 .00 1,082.50 1,082.50 ROLL CALL: Aldermen: Elliott, Smith, Fletcher, Williamson, and Howard voted AYE. Lewis, Ray, Wilson, MOTION CARRIED. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING APRIL 16, 1998 7:00 P.M. -7:45 P.M. REGULAR MONTHLY REPORT/POLICE DEPARTMENT Alderman Elliott moved, seconded by Alderman Lewis that the Regular Monthly Report for March of the Jacksonville Police Department be APPROVED. Said report reflects: Fine Settlements, $ 67,790.80, Miscellaneous Payments $ 131 .75 Report Sales $ 253.00 for a total Collections of$ 68,175.55. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, and Howard voted AYE, NAY (0). MOTION CARRIED. REGULAR MONTHLY REPORT/FIRE DEPARTMENT Alderman Elliott moved, seconded by Alderman Lewis that the Regular Monthly Report for March of the Jacksonville Fire Department be APPROVED. (Said report reflects an estimated fire loss of $97,900.00.) ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, and Howard voted AYE. NAY 0. MOTION CARRIED. WATER DEPARTMENT: WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: FIRE DEPARTMENT: GENERAL: a. PRESENTATION: Reed's Bridge Battlefield The item was delayed until later in the meeting in the absence of Mr. Tommy Dupree. DEVIATION IN AGENDA: b. PRESENTATION: Jacksonville Care Channel Mayor Swaim voiced that the request from the Care Channel is regarding funds to repair their building and maybe to move their entire operation at Hickory and Spring St. He related that they have asked if the City is interested in buying their existing building at the cor~er of Main and North First St. He explained that the overpass will come through but that preliminary plans do not show any direct damage to the building on Main and First St . other than there will be a stand up wall b e side the building from North First along Main Street . He explained that the front of t he building will still have full access as well as the east side. He said that he had spoken with Mr. Belden who related t hat they were interested i n selling the building and moving to another location. He said that the City owns the old Water Department building, beside the Main & Spring St. building, which CDBG is presently working on as a "business incubator". He said that the building 2 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING APRIL 16, 1998 7 :00 P .M. -7:45 P.M. presently used by the Wage program is also owned by the City . He asked the Counc i l to consider whether the bui l ding i s needed and if the p r ice is conducive. There was a general discuss i on regardi ng condition and repairs that need to be made at this time. Alderman Howard said t hat h e felt it might be good f or the Ci ty to own a ll the property on the block where 11 0 l d City Hall 11 i s located. Alderman Wi lson ques tioned the long-t erm n eed f or the bui lding . Mayo r Swaim sa i d that thoughts to make the area into a type of histor ical district have been vo i ced , includi ng mov i ng the caboose down, clos i ng Short First Street, and moving t he o ld depot to the area as we l l. He related tha t the owners of the original depot of Jacksonville h ave given him a tentative offer to donate the buildi ng to the City in e xchange f or a tax donation fo r the appra i sed value of the building. Alder man F l etch er suggested that a committee be formed to look at the area as a historical district giving cons i de ration to how the building would f i t into the scheme and whether or not purchasing the buildi ng wo u ld benef i t the City . Past Mayor James Reid vo i ced that he has made a market analysis on the old service stat i on building owned by the Care Channel. He pointed out that the two-story building contains 6,120 sq. ft and s i x bathrooms. He related that he would guess as a market analysis a $5 0 ,000 .00 rage , maximum . Mayor Swaim said that he was told the val ue was $75,000 .00 to $100 ,000 .00 adding that he liked Mr . Reid's analysis better. There were comments regarding purchas e by the Care Channel of the old Friendly Auto Parts Store wh i ch seemed to conf lict with previous conversations wi th Mayor Swaim regarding use of CDBG funding at a time when they were available. He expressed that he is disappointed in that those funds have been used for other projects and are not ava i lable relating t hat the overpass will probably t ake t h e corner o f sa i d building in its construction . City Attorney Bamburg inf ormed the Counc i l that care wi l l have to be taken if the Council is looking at the possibility of providing 3 77 qR CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING APRIL 16, 1998 7:00 P .M. -7:45 P.M. funding to the Care Channel as requested for improv ements on the property. He said a contract will be needed from the municipality in return for some form of service to allow the expenditure. It was pointed out that funds now used are under contract between the Elderly Activity Center and the City due to a change in State law. He said that some things for the Boys & Girls Club fall under the same guidelines. City Attorney Bamburg related that the possibility of requests of like nature could be forthcoming at some future date. Alderman Smith voiced that he did not feel the Council should act on the matter at this time unless it would add to the development of something of a historical nature . There was a general discussion regarding church donations to the Care Channel and Mayor Swaim explained that the Care Channel was created through the Chamber of Commerce in an effort to centralize efforts in the City to help those in need. He said that the service provided the needy is a wonderful one and their importance to the community should not be diminished. RESUME AGENDA: At this time the item concerning the Civil War Heritage Trail and the"Battle of Reed's Bridge" was addressed by Mr . Tommy Dupree of the Sertoma Club. He pointed out that there are other clubs involved in the restoration project. He said that monetary funds are requested from the City Council to help promote the Civil War Trail. He related that the State has funds available at this time to promote tourism in the State. He said that the restoration is a l so on a national level with a g r oup c oming in t o tour the trail sites in Ar kansas of which Reed,s Bridge would be a part. He said that markers are in at all sites except the Jacksonville site which 1s to be installed by the fi r st of May . Handouts were presented t o the City Council. He introduced Mr . Jack Danielson and Mr. Mark Krist wi th the Arkansas Historic Preservation Program, an agency o f the Department of Arkansas Heritage . Mr . Krist related that for the last six or seven years he has been involved in the American Battlefield Protection Program, a National Civil War Battlefield Preservation effort. He commented that t he Arkansas Civil War Heritage Trail is made up of a public and 4 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING APRIL 16, 1998 7 :00 P.M . -7:45 P.M. private state wide partnership called t he Arkansas Civil War He r itage T rail. He said that the mo st recent project was the signs wh i ch mark places around the State. He pointed out that the Little Rock Campaign of 1863 was one giving Reed's noteworthy recogn ition. He gave an overview of material distributed to the Counci l. Mayor Swaim voiced that the Battle of Reed's Bridge was a major battle in the attempt t o take the City of Li ttle Rock. Mr. Dupree related the history of events leading up to the battle. He said that there is a lot of historical interest in the community. He related that the Stat e and the Federal Government are spendi ng a lot of money to promote the Civil War Heritage Trail. He po i nted out that he fe els t he job of the City of Jacksonville is to highl ight the historica l interests of the Civi l War and also of other things like the fact that the Military Road was the major artery that transported the Indians from the east into the Oklahoma Territory. He remarked that the Air Force Base and the Ordinance Plant , act i ve in World War 11 , are a part of the history of Jacksonville. Mayor Swaim informed the Council of Mr. Dupree's request; that the City Council provide f ifty percent (50%) of the total c os t of the purchase of seven (7) acres of l and, the other fifty percent be ing raised through gran ts or donations by individuals in the community. He related that the only way funding could be given for the purchase is for t he property to be deeded to the City . He said it could be used for other purposes as he pointed out that there is no park in South Jacksonvil l e. He went on to say that the seven and one half acres l ends i tself t o use for City purposes and adds to the historical significance there. Mr. Dupree relat ed t hat the request is for $25,000.00 the State has put $1,000.00 toward the purchase of the that the Sertoma Club and numerous individuals cont r ibuted to the fund. adding that land adding have also Cleaning and enhancement of the property wi th fencing, stone and cast iron monuments, etc. was discussed. It was noted that federal funds will be available to improve the spot once the post has been establ i shed as a historical one. 5 /flO CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING APRIL 16, 1998 7:00 P .M. -7:45 P.M. Mr. Danielson related that the site is the only one in the area around L ittle Rock with acreage available for purchase. Mr. Krist gave i nformation regarding an Education Grant Program wh i ch could be available to help with development of the h istorical site. Mayor Swaim pointed out that action on the request would be forthcoming within a month or two. Involvement of the Park & Recreation Commission was suggested by Alderman Williamson. ANNOUNCEMENTS: Mayor Swaim announced that the Arkansas Municipal League wi ll be meeting June 17, 18, and 19 in Little Rock encouraging Council Members to attend. Mayor Swaim announced that immediately following the City Council Meeting a bus from the Park & Rec Department would be available to transport a nyone who wanted to view the 911 Emergency Complex off Harris Road. ADJOURNMENT: Alderman Fletcher moved, seconded by Alderman Wilson that the meeting adjourn at approximately 7:45 p.m. Respectfully, ~~-~ iJUM.Hawkins City Clerk-Treasurer 6 C ity Council Of Jacksonville, Arkansas AGENDA Regular City Council Meeting MAY 7 , 1998 7 :00p.m. 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES 5. CONSENT AGENDA: ANIMAL CONTROL: OECD: 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & REC DEPT: 13. PLANNING COMMISSION: a. b. 14. GENERAL: 7:00p.m. a. b. C. d . 15. APPOINTMENTS : 16 . ANNOUNCEMENTS: ADJOURNMENT Regular City Counci l Meet ing April 16, 1998 Regular Ci ty Council Meeting April 2 , 1998 Regular Monthly Report/April (Public Wo rks Director M. Green ) Regular Monthly Report/April (Director Fra nk Rowland) RECOMMENDATION: Land Use Map Amendment (Ma yor Swaim ) FINAL PLAT: Jamestown Subd. (Mayor Swai m ) PUBLIC HEARING: CDBG Neighbor- hood Revital izat ion Strate gy Area (Mayor Swaim) RESOLUTION: 505 (#2-98) Recor ds Destructi on (Mayor Swaim ) Team Ci ty (E ntergy) Pre sentation (Mayor Swaim) Civil War Memorial "Reed's Bri dge" Ref: Funding (Mayor Swaim) SEWER COMMISSION: Re appoint - ment of Ms. Joan Zu mwalt for a five yea r term to expire 04/20/2003 (Mayor Swaim) /rf CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MAY 7, 1998 7 :00 P .M. - 7 :58 P.M . REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DR . The City Council of the City of Jacksonville, Arkansas met in Regular Session o n May 7, 1998 at the regul ar meeting place of the Counci l. Alderman Robert Lewis delivered the invocation after wh i c h Mayor To mmy Swaim led the stand i ng a ud i ence in the "Pledge of Al legiance" to the flag. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Wilson, Fl etcher , Wi lliamson and Howard answered ROLL CALL. Mayor Swa i m a l so answered ROLL CALL declaring a quor u m. PRESENT eight (8), ABS ENT two (2). Alderman Sansing was attending an awards ceremony for one of his sons . Al der man Keaton was absent due to il lness. Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Cl erk Susan Davi tt, Police Chief Larry Hibbs, Finance Director Paul Mushrush, Chamber of Comme r ce Director Mickey And ers , OECD Director Frank Rowland, Chai rman Bart Gray o f the P lanning Commiss i on, Mrs. Tommy Swaim, Mrs. Dee Dee Hi b b s, Mrs . Ed i t h Sm ith , interes t ed c i tizens and members of the p ress . PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of Apri l 16, 1998 for approval and/or correction at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES : Alderman Smith moved , seconded by Alderman Howard that the minutes of the Regular City Council Meeting of 2 April 1998 be APPROVED . MOTION CARRIED. CONSENT AGENDA : REGULAR MONTHLY REPORT/ANIMAL CONTROL/APRIL Alderman Wilson moved , seconded b y Alderman Elliott to APPROVE the monthly Animal Control Report for April 1998 . Report reflects the following: REVENUES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ CONTRIBUTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ ADOPTION/FINES ............................. $ TOTAL REVENUES ............................. $ 7 4 3 .50 .oo 743 .50 743 .50 ROLL CALL : Aldermen : Elliott , Smith , Fletcher , Williamson and Howard voted AYE. Lewis, Ray, Wilson, MOTION CARRIED . 1 REGULAR MONTHLY REPORT/OECD/APRIL CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MAY 7, 1998 7:00 P .M. -7 :58 P.M . Alderman Wilson moved, seconded by Alderman Elliott that the Regular Monthly Report for April , of Economic and Community Development Department be approved. Said report reflects: APR YR -TO DATE Public Works: a . Projects Bid ..................................... 0 0* b. Interim Inspections ......................•....... 1 7 c. Project Close-out ................................ O 2 d. Pre-construction Conference ...................... o 0 (*includes redo) HAG : Applications Processed .............................. 0 2 Grants Approved •.........••......................... 0 2 Approval Pending .......•............•............... 0 0 Rehab: a. Letters to prospective applicants ........•....... O 26 b. Applications received ............................ 2 6 c . Work write-up & cost estimate .................... 2 8 d . Appraisals & Environmental reviews ............... 2 2 e . Bids Advertised ..••..•........................... 2 10* f . Pre-construction conferences/Contracts signed .... 1 5 g. Project starts .••.•....•......................... 1 5 h. Interim inspections ....••....................... 12 2 4 i. Final inspections ......•........................ 18 42 j . Project Closeouts ................................ 1 3 k . Emergency Inspection/Worked .................... 0 /0 1 /1 1. Warranty Repairs .......•.........•....••...•..... 1 1 m. Disability Access {program add 3/98) ............. 1 1 n . Rehab mortgages released ..........•.............. 0 1 {*includes rodeo) MEETINGS : Informational Meetings (ED) •...................... 2/4 Public Meeting {OE /CD) ...•........................ 0/2 Conferences/Seminars/Training ..................... 0/1 ROLL CALL: Aldermen: Elliott , Fletcher, CARRIED. Williamson, and Howard , WASTEWATER DEPARTMENT : FIRE DEPARTMENT : POLICE DEPARTMENT: 2 Smith, Lewis , voted AYE, NAY Ray , { 0) • 12/13 0/3 0 /4 Wilson, MOTION / 3 I c if- STREET DEPARTMENT: CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MAY 7, 1998 7:00 P.M. -7:58 P.M. Mayor Swaim updated the Council that asphalt milling is in progress and that overlay work will begin in the next few days. PARKS & RECREATION DEPARTMENT: PLANNING COMMISSION: a. Recommendation: Land Use Map Amendment b. FINAL PLAT: Jamestown Subdivision DEVIATION IN AGENDA: b. FINAL PLAT: Jamestown Subdivision Mayor Swaim explained that Jamestown is a continuation of Jackson Heights Subdivision and connects to Knights Place continuing to John Harden Drive. Alderman Elliott questioned whether or not Lots 18 and 19 are addressed with regard to houses facing side yards . Engineer Tommy Bond stated that they have. Alder.man Elliott moved, seconded by Alder.man Smith that the FINAL PLAT of JAMESTOWN SUBDIVISION BE APPROVED with the stipulation that homes constructed on Lots 18 and 19 not face the side yard and that said stipulation be included in the Bill of Assurance as well. MOTION CARRIED. RESUME AGENDA: a. Land Use Map Amendment There was a general discussion regarding the need to modify the Land Use Map. Alderman Wilson questioned why the City has a Land Use Map and a Zoning Map pointing out that delays for developers may need to be changed. Mayor Swaim related that State Law mandates that if the City has a Planning Commission it must have a Land Use Map which projects what should be the trend of the future. Alderman Wilson suggested that step by step information be provided developers with regard to steps to be followed in requests for land use changes. Alderman Williamson pointed out that delay could be detrimental to industrial development. 3 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MAY 7, 1998 7:00 P.M. -7:58 P .M. Mayor Swaim pointed out that a review of the Land Use Map can be made at any time, adding that the Ci t y does not have to wait until a request is made before its modification. City Attorney Bamburg stated that before a property can be r ecommended to the City Council by the P lanning Commission for rezoning, the Land Use Map has to match what the classification provides . He said that in this particular instance the Land Use Map lists the property as residential and the request is for commercial. He pointed out that advertising, done per State Statute, for requests to rezone properties cannot be done until Council action modifies the Land Use Map. Alderman Wilson voiced that he fe l t the proc e ss is too len gthy and suggested that efforts be made to change S tate Law if necessary. Mayor Swaim pointed out that he felt changing State Law is not the answer not ing that i n Portland, Oregon it takes a year for a developer to complete the same process. He explained that a developer i s subject to a lawsuit if someone is displeased with his ~ development . ORDINANCE 1095 (#5-98) AN ORDINANCE AMENDING THE LAND USE MAP OF THE CITY OF JACKSONVILLE, ARKANSAS; AND FOR OTHER PURPOSES. Alderman Smith moved, seconded by Alderman Lewis to p lace the Ordinance on FIRST READING . RO LL CALL: Aldermen: Elliott, Smith, Lewis , Ray, Wilson, Fletcher , Willi amson / and Howard voted AYE . NAY (0). Motion received eight (8) affirmative votes, {0) negative votes. MOTION CARRIED. Whereupon, City Atto rney Bamburg read the Ordinance. Alderman Elliott moved, seconded by Alderman Ray to ACCEPT the Ordinance on FIRST READING. ROLL CALL : Alde rmen: Elliott, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, and Howard vot ed AYE. NAY (0) . Motion received eight (8) affirmative votes, (O) negative votes. MOTION CARRIED. Alderman Smith moved , seconded by Alderman Ray to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL : Aldermen : Elliott , Smith, Lewis, Ray , Wilson, Fletcher, Williamson, and Howard voted AY E. NAY (0). Motion received eight (8) affirmative votes , (0) negative votes. MOTION CARRIED . Whereupon City At t orney Bamburg read the Ordinance for the Second Time . 4 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MAY?, 1 998 ?:00 P .M. -7:58 P.M . Alderman Ray, moved, seconded by Alderman Howard, that Ordinance be placed o n THIRD AND FINAL READING . ROLL CALL: Aldermen: Elliott, Smith, Lewis , Ray , Wilson, F l etcher, Williamson, and Howard voted AYE . NAY (0). Motion received eight (8) affirmative votes , (0) negative votes. MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by City At t orney Robert Bamburg . Alderman Ray moved , seconded by Alderman Lewis, that Ordinance 1095 be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott , Smith, Lewis , Ray , Wi lson, Fletcher , Williamson, and Howard voted AYE . NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED . Alderman Wilson moved, seconded by Alderman Elliott, that the EMERGENCY CLAUSE be APPROVED AND ADOPTED. ROLL CALL: Aldermen : Elliott, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, and Howa r d voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED . ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1095 THIS THE 7th DAY Mayor Swaim voiced that he would request that the City Engineer work with the City Attorney in preparing information regarding proper procedure to be followed wi th reference to different requests affecting land u se and rezoning changes . GENERAL : a. Public Hearing: CDBG Neighborhood Revitalization Strategy Area Mayor Swaim introduced Mr. Frank Rowland who addressed the Council. He explained that the proposal to revitalize neighborhoods is basically a fine tuning of the five -year consol ida t ed plan that was passed in December o f 1 997. He said that the goal of that plan is to help low and very low i ncome families. He said that will be continued and an area will be targeted in t h e Sunnyside Hills Addition which contains we ll over 50% of l ow and very low income households. He said he desires to streamline the project with HUD and designate the area as a neighborhood revitalization strategy area. He said working the total neighborhoo d does give some flexibility as far as spendi ng money i n that a bloc k may be considered, if a ma j ority of i ts residents meet the criteria for l ow income. He requested that the Council review the draft of the s trategy plan and approve the same at the next Council meeting . Mayor Swaim opened the public hearing at approximately 7:24 p.m. He stated that the main focus is to try to improve on the efforts of the City in Sunnyside Addit i on since 1 977 . He related that 5 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MAY 7, 1998 7:00 P .M. -7:58 P.M. improving streets and blocks in specific areas where most or all of the homes show the need for improvement . He informed the Council about a volunteer effort, showing p i ctures, of i mprovements made with funds buying materials with labor done by volunteers. He also mentioned the possibility of having vest pocket parks in the improvement efforts. Mr. Rowland related that in helping themse l ves through neighborhood associations str etches dollars. He said that home emergency care can be addressed anywhere in the City in response to concerns expressed by Alderman Fletcher i n obligating full b l ock areas. Mayor Swa~ closed the public hearing at approximately 7:35 p.m . .:lt~ 6).0 b . RESOLUTION 505 !~98} Records Destruction Mayor Swaim explained that the resolution proposes to keep records longer t hat is required by State Law , 10 years versus 7 years. City Clerk Hawkins related that the process woul d simplify the procedure mentioning a fire that destroyed all records stored in Campbell Warehouse in 1989. Alderman Elli ott moved, seconded by Alderman Howard that Resolution 505 (#2-98} be read . ±t:i. Finance Director Paul Mushrush addressed the Council with a suggestion to consider an imaging system which would simpl i fy storing of records . He re lated that it will take money and expertise requesting that his suggestion b e considered an adjunct to the resolution. He noted a cost of $30,000.00 or less adding that not all records can be imaged which will necessitate the help of the City Attorney . He point ed out that i n his first years as Finance Director, ther e were tons and tons of paper . Mayor Swaim said that the suggestion should be given cons ideration in budget considerations. At this time the MOTION CARRIED. At this time , Alderman Ray moved , seconded by Alderman Wilson to dispense with the reading of the Resolution in its entirety. MOTION CARRIED . 6 /{' 7 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MAY 7, 1998 7:00 P.M. -7:58 P.M. Alderman Wilson moved, seconded by Alderman Ray that Resolution 505 (#2-98) be APPROVED. MOTION CARRIED. c. Team City (ENTERGY) Presentation Mayor Swaim introduced Mr. Gary Laney, Customer Service Manager with Entergy, who in turn introduced Mr. Mike Mauldin, Director of Economic Development at Entergy or "Teamwork Arkansas". Mr . Mauldin said that about one month ago the company created a new program called Team City Partners consisting of sixteen communities throughout the State of Arkansas as charter members of which Jacksonville is one. He said that the program is designed to recognize and reward those communities that have really made a commitment to development at the local level as well as partnering with Entergy in their Teamwork Arkansas initiative. He also complimented Mickey Anders and Diane Williams for their work through the Chamber of Commerce. He said that rewards to team city partners will include site consultant events hosted by Entergy. A certificate was read and presented to Mayor Swaim by Gary Laney commending the City of Jacksonville for their economic development preparedness. d. CIVIL WAR MEMORIAL 11 REED'S BRIDGE 11 Mayor Swaim voiced that a presentation was made be the Sertoma Club at a recent City Council Meeting regarding financing for the restoration of Reed's Bridge and the purchase of seven and one half acres of land at the site. He asked that the Council make a decision with regard to the land purchase and restoration of Reed's Bridge. Alderman Wilson moved, seconded by Alderman Ray that the City of Jacksonville team with Reed's Bridge Battlefield Preservation Society with not more than a $25,000.00 commitment to purchase land which is at this time 50% of the land cost. MOTION CARRIED. Mayor Swaim said that funding is in a holding pattern and may need to be g i ven consideration at budget time. APPOINTMENTS: SEWER COMMISSION: Reappointment of Ms. Joan Zumwalt for a five year term to expire 04/20/2003 7 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MAY 7, 1998 7 :00 P.M . -7:58 P.M. Alder.man Elliott moved, seconded by Alder.man Lewis that Mrs . Joan Zumwalt be reappointed to the Sewer Commission for a five year ter.m to expire 04/20/2003. MOTION CARRIED. ANNOUNCEMENTS : BLINKING LIGHTS/CENTRAL FIRE STATION Mayor Swaim explained that boring under the highway is the hold-up in the project adding that he will encourage completion when City Engineer Reel returns from sick leave . LOOP ROAD PROJECT Mayor Swaim said that he has had contact with the dist r ict engineer regarding the Loop Road Project and was assured that the contractor is well within their time frame with 37 days left to complete the job . He said t hat the asked that the contractor never be used in another project in the City of Jacksonville . DISTURBANCE CREATED BY CONTRACTORS EARLY IN THE A.M. Alderman Lewis voiced that he has had complaints with regard to contractors beginning their work day at a time when it is necessary for others to sleep. Mayor Swaim relat ed that it wou ld be difficult to limit contractors as far as work schedule hours. ADJOURNMENT: Alder.man Fletcher moved, seconded by Alder.man Lewis that the meeting adjourn at approximately 7:20 p.m. MOTION CARRIED. Respectfully, ~~<fk.~ LUM. Hawkins ~f~' MA OR City Clerk-Treasurer 8 /Cy jf D City Council Of Jacksonville, Arkansas AGENDA Regular City Council Meeting 1. OPENING PRAYER: 2 . ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES 5. CONSENT AGENDA: FIRE DEPT: POLICE DEPT: 6. WATER DEPARTMENT: MAY 21, 1998 7:00p.m . Regular City Council Meeting May 7, 1998 Regular C ity Cou nc il Meeting April 16, 1998 Regular Monthly Report/Apr i l Shift Battali on Commanders Regular Mon thly Repo rt/Ap ril Police Chief Larry Hi b bs 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11 . PARKS & REC DEPT: 13 . PLANNING COMMISSION : 14. GENERAL: 15. APPOINTMENTS : 16. ANNOUNCEMENTS: ADJOURNMENT Request to Accept Bid: Uniform Rental Agreement (Mayor Swaim ) ORO. 1096 (#6-98) Amendment to the Safety Manua l (Mayor Swaim) WATER COMMISSION: Reappointment of M r. John Davis for a term t o expire 4/20/2006 MEMOR IAL DAY OBSERVED Monday 25th May 1998 City Hall w ill be cl os ed . CITY OF JACKSONVILLE , ARKANSAS REGULAR CITY COUNCIL MEETING MAY 21, 1998 7:00 P.M. -7:22 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE Th e City Council o f the City of Jack sonville , Ark ansas met in Regul a r Session on May 21, 1998 at the regular meeting place of the Counci l . Alderman Howard deliver ed the invocat i on after which Boy S couts from Troo p 128 working t oward thei r Ci t izens hip Badge l ed the s t anding audience in the "Pledge of Al legiance " to the f l ag . ROLL CALL : Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, and Howard answered ROLL CALL . PRESENT Eight (8), ABSENT (2). Mayor Swaim answered ROLL CALL and declared a quorum. He expressed appreciation to the audience for their presence. Others present for t he meeting were : City Attorney Robert E . Bamburg , Deputy City Clerk Susan Davitt, Director o f Human Resour ces Steve Ward, Marc i Wi l son f r om t h e Engineering Departme nt, Publ ic Works Director Murice Green, Finance Director Paul Mushrush, P olice Chief Larry Hi b bs, City employees , interest ed cit i zens and members of t h e pres s . PRESENTATION OF MINUTES : Mayor Swaim presented the mi n utes of the Regular City Council Meeting of May 7, 1998 for s t udy and action at the next Regular City Council Me e ting . APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Wilson moved, seconded by Alderman Lewis that the minutes of the Regular City Council Meeting of April 16, 1998 be APPROVED. MOTION CARRIED. CONSENT AGENDA : REGULAR MONTHLY REPORT/FIRE DEPARTMENT Alderman Smith moved, seconded by Alderman Elliott that the Regular Monthly Report for April of the Jacksonville Fire Department be APPROVED . (Said report reflects an estimated fire loss of $5 ,150.00 for the month of April) ROLL CALL: Aldermen: Elliott , Smith, Lewis, Sansing, Ray Wilson , Fletcher, and Howard voted AYE. NAY 0. MOTION CARRIED. REGULAR MONTHLY REPORT /POLICE DEPARTMENT Alderman Smith moved, seconded by Alde rman E l liott that the Regular Monthly Report for April of the Jacksonville Police Department be APPROVED. Said report reflects: Fine Settlements, $ 61,873.75, Miscellaneous Payments $ 17.00 Report Sales $ 266 .00 for a total Collections of $ 62,156.75. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, and Howard voted AYE, NAY ( 0) . MOTION CARRIED. 1 /II I r 'J -- WATER DEPARTMENT: WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 21, 1998 7:00 P.M. -7:22 P.M. PARKS & REC DEPARTMENT: Request to Accept Bid: Uniform Rental Agreement Mayor Swaim related that the Uniforms are for employees who work in the field and makes identification of employees easier while on the job. He stated that the low bidder is a change from the regular bid, adding that the recommendation of the purchasing agent is for low bidder. Alder.man Elliott moved, seconded by Alder.man Smith to Accept the low bid from Ameripride. Mayor Swaim related that the T-shirts are purchased and not rented. At this time the MOTION CARRIED. SANITATION DEPARTMENT: PLANNING COMMISSION: GENERAL: ORDINANCE 1096 (#6-98) AN ORDINANCE AMENDING AND MODIFYING THE JACKSONVILLE SAFETY MANUAL FOR GUIDANCE AND USE BY CITY EMPLOYEES; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES. Mr. Steven Ward related that Arkansas Department of Labor concluded its safety inspection for the City of Jacksonville finding no major safety or health violations and is very pleased with the safety program and the safety manual . He related tha t one of the minor suggestions recommended was an eye wash facility where the pool chemicals are stored. He stated that the inspection included Jacksonville's Safety Manual and it was recommended that the name be changed to "Jacksonvi lle Health and Safety Manual" as a way to avo id the negative and encourage the positive and the inclusion of "Bloodborne Pathogens Protection" clause. Alderman Ell iott moved, seconded by Alderman Sansing to place the Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray , Wilson, Fletcher, and Howard voted AYE. NAY (0) . Motion received eight (8) affirmative votes, (O) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 21, 1998 7:00 P .M. -7:22 P.M . Alderman Ray moved, seconded by Al derman Smith to dispense with the reading of the Ordinance in its entirety. ROLL CALL : Al dermen: Ell iot t , Smith, Lewis, Sansing, Ray , Wilson, Fletcher , and Howard voted AYE . NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED . Alderman Fletcher moved, seconded by Alderman Wilson to ACCEPT the Ordinance on FIRST READING. ROLL CAL L : Aldermen: Elliott, Smi th, Lewis , Sans ing , Ray , Wi lson , Fletcher, and Howard voted AYE. NAY (0) . Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Wi l son moved, seconded by Alderman Smith to suspend the rules and place the Ordinance on SECOND READING. ROLL CA LL : Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wi l son, Fletcher, a nd Howard voted AY E . NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. Wh ereupon City Attorney Bamburg read the Ordinance f or t he Second Time. Alderman Fletcher moved, se conded by Alderman Lewis to APPROVE the Ordinance on SECOND READING. RO LL CA LL: Aldermen : Elliott, Smit h, Lewi s, Sansing, Wilson, Ray, Fletcher, and Howard voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Elliott, moved, seconded by Alderman Sm i th, that Ordinance be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Elliott, Smi th , Lewis , Sansing, Ray, Wilson, Fletcher , and Howard vot ed AYE . NAY (0). Motion received eight (8} affirmative votes, ( 0) negative votes . MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by City Attorney Robert Bamburg. Alde rman Smith moved, s e conded b y Al derman Lewis, that Ordinance 10 91 b e APPROVED AND ADOPTED. ROLL CALL : Aldermen: El l i ott, Smith, Lewis, Sansing, Ray , Wilson , Fletcher, and Howard vo t ed AYE . NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1096 THIS THE 21st DAY OF MAY 1998. Mayor Swa im re lated conducted by the employees . He then safety. tha t classe s for Bloodborne Pathogens h ave been Fire Departme nt for City o f Jacksonville commended Steve Ward for his work in h ealth and 3 j !cl- CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 21, 1998 7:00 P.M. -7:22 P.M. In response to a question posed by Alderman Ray, Mayor Swaim related that the Water and Sewer Departments are invited to attend classes conducted at City Hall regarding health and safety, adding that the library of video tapes is also shared with those departments. Alderman Ray related an incident where he observed a Sewer Department employee conducting himself in an unsafe manner regarding proper equipment to be worn for the job he observed the employee performing. DEVIATION IN AGENDA: NEIGHBORHOOD REVITALIZATION STRATEGY AREA PROGRAM (NRSA) Mayor Swaim related that the Public Hearing was held at the previous regularly scheduled City Council meeting. Alderman Fletcher moved, seconded by Alderman Wilson to suspend the rules and place the item of the Neighborhood Revitalization Strategy Area Program on the agenda. MOTION CARRIED. Mr. Frank Rowland related that in no way does the strategy program denote that HUD or the City of Jacksonville has fulfilled its commitments to that area but is designed to be a to comprehensively do more for that area with the support of citizens. area not way its Mayor Swaim related that Frank Rowland and Steve Ward worked on Saturday lining up jobs for young adults and on Sunday there was a neighborhood meeting attended by some of the Council Members which was more successful in getting neighborhood participation for the improvement programs . Alderman Lewis moved, seconded by Alderman Wilson to approve the amendment for the Neighborhood Revitalization Strategy Area Program. MOTION CARRIED. APPOINTMENTS: WATER COMMISSION: Reappoi ntment of Mr. John Davis with a term to expire 4/20/2006 Alderman Wilson moved, seconded by Alderman Sansing to reappoint Mr. John Davis to the Water Commission with term to expire 04/20/2006. MOTION CARRIED. ANNOUNCEMENT: Mayor Swaim related that Memorial Day will be observed Monday 25 May 1998 as City Hall will be closed. 4 CITY OF JACKSONVILLE , ARKANSAS REGULAR CITY COUNCIL MEETI NG MAY 21, 1998 7:00 P.M . - 7 :22 P .M. I n response to concerns expressed by Alderman Smith, Mayor Swaim re l ated that wi th regard to t he electrical shortage, Ente r gy has recommended limiting electrical use as much as possible and turn thermostats to 78 degrees. He re l ated that one plant, previously shu t down , woul d go back on l i ne 21 May 1998. FINAL PLANS FOR THE MAINSTREET OVERPASS Mayor Swaim related that the plan is ready to be submitted to the State Highway Department for approval. He then rel at ed that once app roved t h e f u n ds will b e released to acqui r e t he r ight -of -ways and ut i l i ty easemen t relocations. He stated that there i s no definite date regarding final bids as yet. He related that the ove rpass is slowly becoming a reality . In resp onse to a q u es tion posed by Alder man Wilson , Mayo r Swaim re l ated that he pro j ects that sometime i n the late summer or early fall the Hig hway Department will begin the purchas e of the right- of -ways wi th construct i on hope f u l ly start i ng after bids in 1999 . STREET PAVING Mayor Swaim r e lated that Loop Road is now completely paved and that the streets f or the Ci t y are near fifty percent complete. He re l ated that t h e streets are being milled whi ch will make for a better finished product . He said t hey are moving toward the west part of Jacksonvi ll e , add i ng that the Dupree parking lots wil l be toward the end of the project . Alderman Sansing vo i ced concerns regarding removal o f the asph alt piles fo r project complet i on. ADJOURNM ENT : Mayor Swaim adjourned the meeting at approximately 7:22p .m. 0~1~Jo..4o. MAYOR v 5 /IS- j (CY City Council Of Jacksonville, Arkansas AGENDA Reg ular City Counc il Meeting JUNE 4 , 1998 1. OPENING PRAYER: 2 . ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES 5 . CONSENT AGENDA: ANIMAL CONTROL : OECD: 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & REG DEPT : 13. PLANNING COMMISSION: 14. GENERAL: 15 . APPOINTMENTS : 16. ANNOUNCEMENTS: ADJOURNMENT 7:00p.m. a. b. c . d. Regular City Council Meeting May 21, 1998 Regular City Council Meeting May 7, 1998 Regular Monthly Report/May (Public Works Director M. Green) Regular Monthly Report/May (Director Frank Rowland) Extending Contract with Arkansas Emergency Transport ORDINANCE 1097 (#7-98) Waiving Competitive Bidding for Municipal Court Software RESOLUTION 504 (#2-98) Watkins Annexation APPROPRIATION of Capital Improve- ment funds/Roof Repair #2 Fire Station PARKS & REC. COMMISSION: Reappointment of Mr. Steve Evans for a five year term to expire 05/09/2003 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JUNE 4, 1998 7:00 P.M. -7:35 P.M . REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DR. The City Council o f the City of Jacksonville , Arkansas met in Regular Sess i on on Jun e 4 , 1998 at the regular meet i n g place of the Council. Alderman Reedie Ray delivered the invocation after which Mayor Tommy Swaim l ed the standing audience i n the "Pledge of Allegiance 11 to the flag. ROLL CALL: Aldermen: Elliott , Smith , Lewis, Sansing, Ray, Wi lson, F letcher, Wi lliamson, Keaton a nd Howard answered RO LL CALL. Mayor Swaim a l so answered ROLL CALL declaring a quorum . PR E SENT ten (1 0), ABSENT (0) . Others present for the meeting were: City Attorney Robert E. Bamburg, City Engineer Duane Reel, Public Works Direc t or Murice Green , Deputy City Clerk Susan Davitt, Police Chief Larry Hibbs , Director of Huma n Resources Steve Ward , Finance Director Paul Mushrush, OE CD Director Frank Rowland, Battalion Leaders John Vanderhoof a n d Ron Peek, Mr. Frederick Gentry, Mrs . Dee Dee Hibbs, interested citizens and members o f the press. PRESENTATION OF MINUTES : Mayor Swaim presented the minutes of the Regula r City Council Meeting of May 2 1 , 1998 for approval and/or correction at the next Reg ul a r City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES : Alderman Smith moved, seconded by Alderman Ray that the minutes of the Regular City Council Meeting of 7 May 1998 be APPROVED. MOTION CARRIED . CONSENT AGENDA : REGULAR MONTHLY REPORT/ANIMAL CONTROL/MAY Alderman Sansing moved, seconded by Alderman Wilson to APPROVE the monthly Animal Control Report for May 1998 . Report reflects the following: REVENUES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ CONTRIBUTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ ADOPTION/FINES ............................. $ TOTAL REVENUES ............................. $ 714 .00 .00 714 .00 714 .00 ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton, and Howard voted AYE. MOTION CARRIED. 1 /(tf REGULAR MONTHLY REPORT/OECD/MAY Alderman Sansing moved, seconded Regular Monthly Report for May, Development Department be approved. Public Works: CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JUNE 4, 1998 7:00 P.M. -7:35 P.M. by Alderman Wilson that the of Economic and Community Said report reflects : APR YR-TO DATE a . Projects Bid ...............•..................... 1 1 * b. Interim Inspections ...................•.•........ 2 9 c. Project Close-out ................................ O 2 d. Pre-construction Conference ...................... l 1 (*may include redo) HAG: Applications received ............................... 2 8 Approval Pending .................................... 2 n/ a Grants Approved ..................................... 1 3 Rehab: a. Letters to prospective applicants ................ S 31 b. Applications received ...........................• 2 8 c . Work write-up & cost estimate .................... 3 11 d. Appraisals & Environmental reviews .............•. O 2 e . Bids Advertised ...................•.............. 3 11 * f. Pre-construction conferences/Contracts signed .... 2 9 g. Project starts ................................... 2 9 h. Interim inspections .....•....................... 26 50 i. Final inspections .........................•.•.•.. 2 8 j . Project Closeouts ...........•.••..•.............. 2 8 k . Emergency Inspection/Worked .................... 0/0 1/1 1 . Warranty Repairs ................................. 0 1 m. Disability Access (program add 3/98) ............. 1 2 n. Rehab mortgages released ......................•.. 0 1 {*may include redo) MEETINGS: Informational Meetings {ED) ••.•..................• 4/6 Public Meeting {OE/CD) •......................•.... 0/3 Conferences/Seminars/Training .•....•.............. 0/1 16/19 0/4 0/5 ROLL CALL : Aldermen: Fletcher , Williamson, MOTION CARRIED. WASTEWATER DEPARTMENT: FIRE DEPARTMENT : POLICE DEPARTMENT: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Keaton, and Howard, voted AYE, NAY {0) . 2 STREET DEPARTMENT : PARKS & RECREATION DEPARTMENT : PLANNING COMMISSION : GENERAL: CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JUNE 4, 1998 7:00 P.M. - 7 :35 P .M. a . Extending Contract with Arkansas Emergency Transport Alderman F l etcher moved , seconded by Alderman Williamson to extend the Arkansas Emergency Transport contract for an additional year. Battalion Ch ief John Vanderhoof related t hat the AET works well with t he F ire Department , compl ime nting them h i ghly . At this time, the MOTION CARRIED. b . ORDINANCE 1097 (#7-98) AN ORDINANCE WAIVING COMPETITIVE BIDDING JACKSONVILLE ARKANSAS, FOR THE PURPOSE OF MANAGEMENT SYSTEM AND SUPPORT SERVICES FOR USE MUNICIPAL COURT; DECLARING AN EMERGENCY; AND, BY THE CITY OF PURCHASING A CASE BY THE JACKSONVILLE FOR OTHER PURPOSES. Mayor Swa i m p o inted out that the change in court fine disbursements created a problem for t h e Mun i cipal Court. He re l ated that Finance Director P aul Mushr ush has work ed for several months on finding a sys t e m that will be compatible wi th e quipment which i s i n place at this time . He asked tha t $16 ,000 .00 be budgeted from the Smal l Claims Court to be used to complete the purchase, relating that Municipal Judge Batton has a greed to the expenditure fro m money col l ected from fines . He asked that the additional $1 0, 000 .00, part i cularl y to comp l ete the train i ng for the court clerks, be taken from gen eral fund bal ance. Alde r man Wil son questioned whether o r not the software has b een used and proven to be what i s n eeded at t he court . Mr . Mushrush related tha t Justice Systems out of New Mex ico has been i n business abou t 18 years and produces case court management software. He said that he has r eviewe d 285 avai l able sources of s oftware, n arrowing down to s ix t hat could potent ial ly work, with the only one able to be incorporated into the Court system was Justice Systems I n c. He sa i d they are provi ders of so f tware o n a state- wide b as is to t h r ee different s tates add ing that they are immediately available wi t h direct support by modem . 3 !17 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JUNE 4, 1998 7:00 P.M. -7:35 P.M. He said that they can adapt their software to the criteria of Arkansas Act 1256 . He said that it is excellent software and that an actual demo has been done between Albuquerque and the City of Jacksonville for approximately an hour and fifteen minutes. He said that the company can rewrite portions of the program if that is needed. He said that he has spoken with others who have the software adding that they are very pleased with it. Alderman Smith moved, seconded by Alderman Ray to place the Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Howard , and Howard voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. Alderman Ray moved, seconded by Alderman Wilson to dispense with the reading of the Ordinance in its entirety. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Howard, and Howard voted AYE. NAY (0). Motion received ten (10) affirmative votes, (O} negative votes . MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. Alderman Sansing moved, seconded by Alderman Ray to ACCEPT the Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton, and Howard voted AYE. NAY (0) Motion received ten (10) affirmative votes, (O} negative votes. MOTION CARRIED. Alderman Elliott moved, seconded by Alderman Ray to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL : Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton, and Howard voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0} negative votes. MOTION CARRIED. Whereupon City Attorney Bamburg read the Ordinance for the Second Time. Alderman Smith, moved, seconded by Alderman Sansing, that Ordinance be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Elliott, Smith 1 Lewis, Sansing, Ray, Wilsonr Fletcherr Williamson, Kea t on, and Howard voted AYE. NAY (0). Motion received ten, (10) affirmative votes, (0} negative votes. MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by City Attorney Robert Bamburg . Alderman Sansing movedr seconded by Alderman Rayr that Ordinance 1097 be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliottr Smithr Lewisr Sansingr Rayr Wilsonr Fletcher 1 Williamson/ Keaton 4 a nd Howard voted affirmative votes, AYE . NAY ( 0) . CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JUNE 4 , 1998 7:00 P.M. -7:35 P.M. ten (10) (0) negative votes . Motion received MOTION CARRIED . Alderman Ray moved, s econde d by Alde r man Lewis , that the EMERGENCY CLAUSE be APPROVED AND ADOPTED. ROLL CALL: Aldermen : Elliott, Smith, Lewi s, San sin g , Ray, Wilson , Fl etcher, Wil l iamson , Keaton, and Howard vo t ed AYE. NAY (0). Motion received ten (10) affirmative votes, (O) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1097 THIS THE 4th DAY OF JUNE, 1998. c . RESOLUTION 506 (#2-98) A RESOLUTION URGING THE SUPPORT OF THE PROPOSED ANNEXATION OF THE PROPERTY COMMONLY KNOWN AS OF THE WATKINS PROPERTY; AND FOR OTHER PURPOSES. Mayo r Swaim e x plained tha t the p roperty is surr ounded by the City limits o f the City of Jacksonvi l le and is part o f the property owned by Waste Management of Arkansas and is part of the Brushy I sland Lan dfil l . He related that the Council has p r eviously approved t he annexation and t hat. t h e ordinance is a part of completing the process . Mayor Swaim explained that there i s more property along the freeway that will be g i ven annexation cons i deration in the future if the Counc il sees f i t . Alderman Ray moved , seconded by Alderman Wilson to read Resolution 506 (#2-98). MOTION CARRIED. Resolution read by City Attorney Robert Bamburg . Alderman Reedie Ray moved , seconded by Alderman Smith to dispense with the reading of the Resolution in its entirety. MOTION CARRIED. Alderman Fletcher moved, seconded by Alderman Lewis that Resolution 506 (#2-98) be APPROVED. MOTION CARRIED. d. APPROPRIATION of Capital Improvement Funds/Roof Repair #2 Fire Station Mayor Swaim related that t here is a significant problem with the roof leaking at #2 Fire Station. He said that the bids obtained by the Battalion Chiefs will exceed the $1 0,000.00 allowed without advertising for bids. He requested that the Council appropriate a subs t antial amount t o meet the bids with any excess not to be spent. He related that the low bid, of three in hand at this time, 5 / 2.( CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JUNE 4, 1998 7:00 P .M. -7:35 P .M. is $6, 800.00 but that tearing off portions of the roof are not included adding that he feels strongly that the old roof needs to be torn off with replacement of a membrane type roof. He estimated a total of twelve to sixteen thousand for a total cost to replace the flat roof like to one replaced on old city hall and the building used previously by the Water Department. Alderman Smith moved, seconded by Alderman Williamson to go out for bids regarding roof repair of Fire Station #2. MOTION CARRIED. Due to the Municipal League Meeting scheduled for 17, 18, and 19 June, Mayor Swaim asked for input regarding the Regular Meeting of the City Council on 18 June. Alderman Smith moved, seconded by Alderman Ray to cancel the 18 June 1998 regular meeting of the City Council unless an item of business makes it necessary to convene. MOTION CARRIED. APPOINTMENTS: Reappointment of Mr. Steve Evans for a five year term to expire 05/09/2003 Alderman Elliott moved, reappointment of Mr. Department for a five CARRIED. seconded by Alderman Sansing to Approve the Steve Evans to the Parks & Recreation year term to expire 05/09/2003. MOTION ANNOUNCEMENTS: Mayor Swaim announced that there will be a fishing derby at Dupree Lake 14 June 1998 and encouraged attendance on said date. DEVIATION IN AGENDA: FIRE CHIEF APPOINTMENT: Mayor Swaim related that the process in choosing a Fire Chief has been a tough one, adding that there were applicants from outside the City and five very good applicants from the Fire Department which he narrowed down to three, one person outside the department and two from inside the department, announcing the appointment of Mr. John Vanderhoof as Fire Chief with salary retroactive from May 31, 1998. Alderman Elliott moved, seconded by Alderman Wilson to place the item on the agenda. MOTION CARRIED. Alderman Fletcher moved, seconded b Alderman Wilson to confirm the appointment of John Vanderhoof as Fire Chief for the City of Jacksonville. MOTION CARRIED. 6 ADJOURNMENT: CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JUNE 4, 1998 7:00 P.M. -7:35 P .M. Mayor Swaim adjourned the meeting at approximately 7 :3 5 p.m. Respectfully, ~~.JL-t~ ~Hawkins City Clerk-T reasurer 7 /2-,? City Council Of Jacksonville, Arkansas AGENDA Regular City Council Meeting 1. OPENING PRAYER: 2 . ROLL CALL: 3 . PRESENTATION OF MINUTES : 4. APPROVAL AND/OR CORRECTION OF MINUTES 5. CONSENT AGENDA: FIRE DEPT: POLICE DEPT: JULY 2, 1998 7:00p.m . Regular City Council Meeting June 4, 1998 Regular City Council Meet ing May 21, 1998 Regular Monthly Report/June Chief John Vanderhoof Regular Monthly Report/June Chief Larry Hibbs 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & REG DEPT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: ADJOURNMENT a . BID: Street Striping & Raised Pavement Markers ORD. 1098 (#8-98) Rezoning of property loca!ed near Vandenberg Drive for LRAFB Historical Foundation b . FINAL PLAT : Bushwood Estates a . RESOLUTION 507 (#3-98) Supporting Enterprise Zone (Advantage Arkansas for Conestoga Wood Products) b. PRESENTATION of 1997 Audit CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JULY 2 , 1998 7:00 P.M. -7:39 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DR. The City Council of the City of Jacksonville , Arkansas met in Regular Session on July 2, 1998 at the regular meeting place of the Council . Alderman Bill Howard deliv ered the invocation after which Mayor Tommy Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL : Aldermen: Elliott, Smith, Lewis , Sansing, Ray, Wilson, Fletcher, and Howard answered ROLL CALL. Mayor Swai m al s o answered ROLL CALL dec l aring a quorum . PRESENT eight (B), ABSENT (0}. Others pre sent for the meeting were: Ci t y Attorney Ro bert E. Bamburg , City Engineer Duane Reel, Public Works Director Murice Green, Deputy City Cl erk Susan Davitt , Police Chief Larry Hibbs, Finance Director Paul Mushrush, OECD Di rec t or Frank Rowland , Fire Chi ef John Vande rhoo f, Mrs . Dee Dee Hibbs , int erested citizens and members of the pre ss. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of June 4 , 1998 for approval and/or correction at the next Regu l ar City Counci l Meeting with not ed corrections in paragraph three of page one and paragraph eight of page six . APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Fletcher moved, seconded by Alderman Howard that the minutes of the Regular City Council Meeting of 21 May 1 998 be APPROVED. MOTION CARRIED. CONSENT AGENDA: REGULAR MONTHLY REPORT/FIRE DEPARTMENT Chief Vanderhoof thanked Mayor Swaim and the Council for thei r confidence in his appointment as Fire Chief. He praised the Fire Department and stated that with continued support from the Council the F ire Department will be in great shape for the 2 1 st Ce ntury. Alderman Smith moved, seconded by Alderman Elliott that the Regular Monthly Report for June of the Jacksonville Fire Department be APPROVED. (Said report reflects an estimated fire loss of $8 ,300.00 for the month of June.} ROLL CALL: Aldermen : Elliott , Smith, Lewis, Sansing, Ray, Wilson, Fletcher, and Howard voted AYE . NAY 0 . MOTION CARRIED. REGULAR MONTHLY REPORT/POLICE DEPARTMENT Alderman Smith moved, seconded by Alderman Elliott that the Regular Monthly Report for June of the Jacksonville Police Department be APPROVED . Said report reflects: F i ne Settlements , $66,574.22 , 1 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JULY 2, 1998 7:00 P.M . -7:39 P.M. Miscellaneous Payments $300.00 Report Sales $329 .00 for a total Collections of $67,203 .22 . ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray , Wilson, Fletcher, and Howard voted AYE . NAY 0. MOTION CARRIED. WASTEWATER DEPARTMENT: FIRE DEPARTMENT : POLICE DEPARTMENT : STREET DEPARTMENT : Request to Accept Bid for Street S t riping & Raised P a v ement Ma rke rs Alderman Wilson moved, seconded by Alderman Ray to Approve the recommended low bid from Time Striping, Inc . in the amount of $11,289.52 . MOTION CARRIED . PARKS & RECREATION DEPARTMENT: PLANNING COMMISSION: ORDINANCE 1098 {#8 -98) AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE, ARKANSAS {GENERAL LOCATION : NEAR VANDENBERG DRIVE, JACKSONVILLE , ARKANSAS); AMENDING ORDINANCE NUMBERS 213 AND 238 AND THE LAND USE MAP OF THE CITY OF JACKSONVILLE , ARKANSAS; AND, FOR OTHER PURPOSES. Alderman Sm i th moved/ seconded by Alderman Elliott to p l ace t he Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott 1 Smith 1 Lewis / Sansing / Ray / Wi l son / Fletcher , a n d Howa r d voted AYE . NAY (0). Motion received eight {8) affirmative votes , {0) negative votes. MOTION CARR IED . Whereupon, City Attorney Bambur g read the Ordinance. Alderman Ray move d , secon ded by Al derman Smith to dispense with the reading of the Ordinance in its entirety. ROLL CALL : Aldermen : Elliott , Smith, Lewis, Sansing, Ray, Wilson, Fletcher , and Howard voted AYE. NAY (0). Motion received eight {8) affirmativ e votes, {0) negative votes . Alderman Ray moved, seconded by Alderman Sansing to ACCEPT the Ordinance on FIRST READING . ROLL CALL: Aldermen : Elliott, Smith, Lewis, Sansing , Ray, Wilson, Fletcher , and Howard voted AYE . NAY (0). Motion received eight {8) affirmative votes, {0) negative votes. MOTION CARR I ED. Alderman Ray moved, seconded by Alde r man Wilson to suspend the rul es and place the Ordinance on SECOND READING. ROLL CALL : Al dermen : El l iott , Sm i th, Lewis , Sansing, Ray , Wilso n , F l etcher, a n d Howard voted AY E . NAY (0). Motion received eight (8) affirmative votes, {0) negative votes. MOTIO N CARRI ED. Whe r eupon City At tor ney Bambur g r ead the Ordinance for the second Time . 2 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JULY 2, 1998 7:00 P.M . -7 :39 P .M. Alderma n Sansing , moved , seconded by Alderman Ray, that Ordinance be placed on THIRD AND FINAL READING . ROLL CALL: Aldermen : Elliott, Smith, Lewis , Sansing , Ray, Wilson , Fletcher, and Howard vot ed AYE. NAY (0). Motion received eight (8) affirmative votes, ( 0) negative votes. MOTION CAR RIED . Or dinance read THIRD AND FINAL TIME by City Attorney Robert Bamburg. Alderman Elliott moved , secon ded by Al derman Ray , that Ordinance 109 1 be APPROVED AND ADOPTED . ROLL CALL: Aldermen : El liott , Sm i th, Lewi s, Sans ing, Ray , Wi l son, Fle t cher , and Howard voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. Al derman Sm i th moved , secon ded by Alderman Sansing, that the EMERGENCY CLAUSE be APPROVED AND ADOPTED. ROLL CALL: Aldermen : Elliott, Smit h , Sansing, Lewis, Ray , Wi l son , Fl etcher , and Howard voted AYE . NAY (0). Motion received eight (8) affirmative votes , (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1098 THIS THE 2ND DAY OF JULY 1998 . b . F INAL PLAT : Bushwood Estates Mayor Swaim related that the Final Plat of Bushwood Estates has been withdr awn by recommendation from the City Engineer for completi on and requested that it not be acted upon at this time . GENERAL : a. RESOLUTION 507 (#3-98) A RESOLUTION URGING SUPPORT AND ENDORSING THE PARTICIPATION OF CONESTOGA WOOD SPECIALTIES, INC. PARTICIPATION IN THE ADVANTAGE ARKANSAS PROGRAM (FORMERL Y THE ARKANSAS ENTERPRISE ZONE PROGRAM - ACT 947 OF 1993); AND FOR OTHER PURPOSES. Mayor Swaim re l ated that Conestoga is planning an expansion and have r equested support from the Council so that they can receive tax credits t hrough the Arkansas Advantage Program . Alderman Wilson moved, Resolution 507 (#3-98). Attorney Robert Bamburg. seconded by Alderman Sansing to read MOTION CARRIED. Resolution read b y City Alderman Ray moved , seconded by Alderman Smith to dispense wi th the reading of the Resolution in its entirety. MOTION CARRIED. Mayor Swaim related that i n a letter received from Conestoga, p l ans are to s p end 7.4 mil l ion in equ ipment upgrade and building construction; creating hopefully as many as sixty-seven new jobs . 3 /-2 7 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JULY 2 , 1998 7:00 P.M. -7:39 P.M. Alderman Sansing moved , seconded by Alderman Lewis that Resolution 507 (#3-98) be APPROVED and ADOPTED. MOTION CARRIED. b. PR E SEN TAT ION of 1997 Audi t Mayor Swa i m re l ated confidence in the f i rm of McAllist er and Associates who won the bid f or audit thi s year addi ng that the local firm has worked very hard and takes pride in the audit. He related t hat the City of Jacksonville conducts an annual audit instead of just a two year audit as required by State law. Mr. Mac McAl lister expressed appreciation for the opportunity to again perform t he City audit and stated he is p leased to be associ a t ed with the professional organization in the City Finance Department . He related that presentation of the comprehensive financial repo rt of the Ci t y of Jacksonville marks t he f i rst year for the City to publish a Comprehensive Annual Financial Report (CAFR) which represents a significant accomplishment by the Ci t y to provide the publ ic and City management with a c l ear and thorough understanding of the City's finances . He related that CAFR i s published by the City Finance Department and it is the auditor s job to report on the fair presentation of the financia l statements contained therein . He stated that CAFR goes beyond the reporting requirement s of generally accepted accounting princi pals to provide users with a wide variety of information which is usefu l in evaluating t he City 's financial condition. He related that t he 1997 report is divided into four ma j or sections: 1) Introduct ory Section which describes the City, its organization, t he principal officials and the scope of services provided. He emphasized that the most important part of the Introductory Section is the transmittal letter from Mayor Swaim and the Finance Director which contains a discussion of the local economy and its i mpact on the City. 2) Financ ial Section which list maj or incenti ves , service efforts and accomplishments during the last fiscal year. He stated that t he financial overview discusses and summarizes the fiscal affairs of the City . He r el ated that it also includes the auditors op i n ion and combining of individual funds, financial statements and schedules. 3) Single Audit Section which includes the schedule of federal/s t ate financial assistance, the auditors ' report on internal control and compliance. 4) Statist ical Sect ion which provides supplementary data and trends over an extended period of time i.e. ten years. I t a l so provides social, economic and demographic information. 4 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JULY 2, 1998 7:00 P.M. -7:39 P .M. He related that some of the highlights included in the report are total operat ing revenues of $13,517,000 wh ich represents an increase of approximately 2. 4% over 1996. The City share of Pulaski County one cent sales tax was $4,527,000 and from the City one cent sales tax revenues $2,395,000 were received. Together they constitute slight l y over 50% of total revenue . State tax turnback and u til ity franchise f ees contribute 1 6% and 8% perspective . Total operating and c apital expenditures in 1997 were $12,840,000 an increase of approximately 6% over 1996 . Revenues exceeded expendit ures by approximately $677 ,000 in 1997 thereby increasing the fund balances to $9,728 ,00 at the end of 1997. He stated that it should be noted that of this amount 5 .7 mi l lion is designated for future projects as of December 31, 1997 . He related that as auditor, the opinion on the general purpose financial statements to the City, were no reportable conditions on the internal control or material instances of non-compliance with laws and regul ations relating to t h e audit or the financ ial statements, and there were no questioned audit findings relative to the federal grant award programs of the City for 1997 . He stated that a management letter has been issued , and is included in t he annual report report ing on prior year and current year audit findi ngs of an immaterial nature . Overall 1997 was a good and successfu l year for the City of Jacksonville wi th good budgetary controls contributed to effective containment of cost. The City continues to fulfill its' financial responsibility in a conservative "pay as you go " manne r which makes the most of the resources avai l able . The City admin istration has long been recognized for its leadership in all aspects of financial ma n agement. He re l ated that the CAFR report has been submitted to t he Government Finance Officers Association of the United States and Canada for cons i derat i on regarding a Certificate of Achievement in excellence in financial repo rt ing . He related that i t is a nationally recognized award and is the highe s t form of recognition fo r excel l ence in state and local government financial reporting. He not ed that currently only six c ities in Arkan sas are recip ients o f the award, addi ng that he believes the City of Jacksonville CAFR r e port meets al l of the requirements of the certificate achievement program . He stated that special recognition should go to the Ci ty Finance Department and Finance Director for publishing a quality annual finance report that steps up the City financial reporting to the next level . 5 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JULY 2, 1998 7 :00 P.M. -7:39 P.M. He concluded in expressing appreciation to the Counc i l for the opportunity to serve as City Auditors, adding that the business relationship with the Ci ty of Jacksonville is greatly val ued. He said p ersonal ly that it is an honor and pleasure t o l ive in t he City o f Jacksonvill e and serve as auditors, adding that it is a city to be very proud of. He commended great City government. Mayor Swaim not ed t hat aside from the 5 .7 million designated for projects; the City is required t o maintain a thirty to sixty day operations fund stating that $1 ,205,000 is set as ide fo r that and emergencies. He noted $304,000 in an emergency street fund. Paul and h i s staff were commended regarding the CA FR report and Mayor Swa i m re it erated those sentiments. Mayor Swaim expounded on capital improvement projects duri ng 1997 , pointing out expenditures such as 1.2 million plus for the radio s y stem, adding that funds we re saved to fund the project . He related that the City of Jacksonvi ll e is one of the few c ities in Arkansas which does not carry any bond i n debtedness and has a good bond rating. He related that $600,000 for sewer i mprovements wi ll come from 199 8 funds. Finance Director Paul Mushrush comme nded his staff regarding involvement wi th the CAFR report. He commended Cheryl Erke l for hours of data accumulation for the statist ical reports. He pointed out that credit for taking the picture on the front cover goes to Parks and Recreation Director. He related that the activity reflect ed throughout the CAFR report i s not possible without the support and tools provided by the Council. He po i nted out that the schedul e o f capital projects, appropriations, and expenditures are an example of their activity. Mayor Swa im related that it is very pleasing that two mill i on dollars was spent in capi tal projects this year without going back to the public for additional funding monies, adding that it does not t ake into consideration the sani tary sewer improvements which is not a normal general fund expenditure . Alderman Wilson added that t hese accomplishments are not possible without the leadersh ip from Mayor Swaim , providing t he too ls and resources and working well with the auditors. Alderman Ray related interest from investment bankers at the Municipal League meetings regarding the way Jacksonvil l e conducts it business. 6 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JULY 2 , 1 998 7:00 P.M . - 7 :39 P.M . Mayor Swaim related that friends in the bonding business have remarked that the "pay as you go 11 method makes it hard for them to make a l i ving. Alderman Howa r d complimented Mayor Swaim as the new president of the Arkansas Municipal League, adding that it i s a great honor for the Ci ty of Jacksonvil le. Mayor Swaim remarked that with support from a good staff he is able during what is a legislative year to encourage positive outcome regarding outside projects that affect municipalit i es . Mayor Swaim related that the City of Jacksonvi lle was the only larger c i ty to be awarded the "Four Star Municipa l ity Award 11 at Munic i pal League. He stated that the award is based on excellence in loss contro l for a r eas of 11 Employment Safety11 , 11 We llne s s ", Vehi c l e Safety", and "Prevention of Legal Liability". He noted that the award has been won twice i n the previous five years by the City of Jacksonville, adding that to his knowledge Jacksonvi lle is t he only city he knows that has received the award twi ce . He commended Li z Tuck and o the r members of t h e staff for their contribution with control of cost regardi ng workers compensation. DEVIAT I ON IN AGENDA : RESOLUTION 508 {#4 -98) A RESOLUTION EXPRESSING THE WILLINGNESS OF THE CITY OF JACKSONVILLE , ARKANSAS TO UTILIZE FEDERAL -AID MONIES FOR THE FOLLOWI NG CITY PROJECTS : JOB # 060836 , MAIN STREET RAILROAD GRADE SEPARATION (JACKSONVI LLE) (S); AND, FOR OTHER PURPOSES . Mayor Swaim related t h at the Resolution states the federal participating ratio for 80% with 20% c i ty mat c h. Alderman Sansing moved , seconded by Alderman Wi lson t o suspend the rules and place Resolution 508 {#4 -98) on the agenda for consideration . MOT I ON CARRI ED. Alderman Smith moved , seconded b y A lderman Sansing to READ Resolution 508 (#4-98). MOTION CARRIED. City Attorney Bamburg read Resoluti o n 508 (#4-98) in i t s entirety. Alderman Fletcher moved , seconded b y Alderman Lewis to ADOPT Resolution 50 8 {#4-98). MOTION CARRIED . APPOINTMENTS : 7 /3/ CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JULY 2, 1998 7:00 P.M. -7:39 P.M. ANNOUNCEMENTS: RATE INCREASE/COMCAST CABLE Mayor Swaim related that after the City filed complaints regarding the rate increase of last November with the Federal Communicat ions Commission the decision has been made to lower rates from $18.59 to $18.52 and make it retroactive to November of last year. He stated that while the results are not as hoped it shows the process was not a total futility. Mayor Swaim announced that City Hall will be closed July 3, 1998 for t he fourth of July celebration. ADJOURNMENT: Mayor Swaim adjourned the meeting at approximately 7 :3 9p.m. Respectfully, ~.~ki~ City Clerk-Treasurer 6&n~l-Susan L.~tt Deputy City Clerk 8 City Council Of Jacksonville, A rkansas AGENDA Regular City Council Meeting 1. OPENING PRAYER: 2. ROLL CALL: 3 . PRESENTATION OF MINUTES : 4. APPROVAL AND/OR CORRECTION OF MINUTES 5. CONSENT AGENDA: FIRE DEPT: ANIMAL CONTROL: OECD : 6. WATER DEPARTMENT: JULY16,1998 7:00p.m. v · . Regular City Council Meeting July 2 , 1998 Regular City Council Meeting June 4, 1998 Regular Monthly Report/June Fire Chief John Vanderhoof Regular Monthly Report/June Public Works Director M. Green Regular Monthly Report/June Director Frank Rowland 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & REC DEPT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS : 16. ANNOUNCEMENTS: ADJOURNMENT DISCUSSION: Starting Salaries for Elected Officials CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JULY 16, 1998 7:00 P.M. -7:25 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DR. The City Council of the City of Jacksonville, Arkansas met in Regular Session on July 16, 1998 at the regular meeting place o f the Council . Alderman Lewis delivered the invocation after which Vice Mayor Gary Fletcher led the standing audience in the "Pledge of Allegiance " to the flag. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton, and Howard answered ROLL CALL. Vice Mayor Fletcher also answered ROLL CALL declaring a quorum. Mayor Swaim was absent due to a National League of Cities Small Cities Steering Committee Meeting with Mayors representing twenty-five States acr oss the U.S. PRESENT ten (10), ABSENT (O). Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt, City Engineer Duane Reel, Public Works Dire ctor Murice Green, Police Chief Larry Hibbs , Finance Director Paul Mushrush, OECD Director Frank Rowland, Fire Chief John Vanderhoof, Mrs. Dee Dee Hibbs, Mrs . Edith Smith, interested citizens and me mbers of the press. PRESENTATION OF MINUTES: Vice Mayor Fletcher presented the minutes of the Regular City Council Meeting of July 2, 1998 for a pproval and/or correction at the next Regular City Counc il Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Lewis that the minutes of the Regular City Council Meeting of 4 June 1998 be APPROVED. MOTION CARRIED. CONSENT AGENDA: REGULAR MONTHLY REPORT/FIRE DEPARTMENT Alderman Wilson moved, seconded by Alderman Williamson that the Regular Monthly Report for June of the Jacksonville Fire Department be APPROVED. (Said report reflects an estimated fire loss of $137,450.00 for the month of June.) ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton and Howard voted AYE. NAY 0. MOTION CARRIED. REGULAR MONTHLY REPORT/ANIMAL CONTROL DEPT Alderman Wilson moved, seconded by Alderman Williamson to APPROVE the monthly Animal Control Report for June. CITY OF JACKSONVILLE REGULAR CITY COUNC I L MEETING JULY 16 , 1998 7 :00 P .M. - 7 :25 P .M. Report reflects the following : REVENUES : • • • . • • • • . • • • • . . • . • . . . . . • . . . . • • • • . $ CONTRIBUTIONS: ............................. $ ADOPTIONS AND FINES ........................ $ TOTAL. . . • . . . . . . . . . . . • . . . . . . . . . . . . . . . . . . . . . $ 841 .00 5 .00 836 .00 841.00 ROLL CALL : Aldermen: Elliott , Sm i th, Lewis, Sansing, Ray, Wilson, Williamson, Keaton and Howard voted AYE. MOTION CARRIED . REGULAR MONTHLY REPORT/OECD Alderman Wilson moved, seconded by Alderman Williamson that the Regular Monthly Report fo r June, of Economic and Community Development Department be approved . Said repo r t reflec ts: JUN E CD Publi c Improvement Projects: a . Projects Bi d . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 b . P r e -cons truct i o n Co nf eren c e ................ 0 c. I nterim Inspection ......................... 6 d. Pro j ect Clos e-out . . . . . . . . . . . . . . . . . . . . . . . . . . 0 Homebuye r Ass ist ance Gr a nt s (HA G) : Appli c atio ns received ......................... 2 Approval P e nding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Grants Approved . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Ho u sing Rehabilitation : a . Le tters t o prosp ect i ve appl i cant s .......... 0 b. Appl i c a tions re c eived ...................... 2 c . Wo rk wri te -up & cost estimate .............. 5 d . Bids Advert i sed . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 e. P roject Starts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 f . Interim inspec t ions ........................ 4 2 g. P ro j ec t Cl ose-out s ......................... 1 h . Emerg ency Inspec tion/Worked ................ 1/0 i. Wa r ranty Repa i rs ........................... 2 j. Di sab i l i ty Access (program add 3/98) ........ 2 k. Car e with Color (prog ram add 4/98) .......... 2 *i ncl u des MEETINGS : Informat i ona l Me e t i n gs (O E /CD) ................ 4/6 Publ i c Mee t ing (O E /CD) ........................ 0/2 Conferen ce s /Seminars/T r aining (O E /CD) ......... 0/1 YR -TO DATE 1 2 17 2 6 N/A 4 3 1 1 0 1 6 18* 1 3 92 9 2/1 3 3 3 redo 20/2 5 0/6 0/6 ROLL CALL : Aldermen : Elliott, Smith , Lewis, Sansing , Ray, Wilson, Williamson, Keaton , CARRIED. and Howard, voted AYE, NAY (0). MOTION 2 /.?J.J - WASTEWATER DEPARTMENT : FIRE DEPARTMENT : POLICE DEPARTMENT: STREET DEPARTMENT: PARKS & RECREATION DEPARTMENT : PLANNING COMMISSION: CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JULY 16, 1998 7 :00 P.M. -7:25 P.M. GENERAL: DISCUSSION Start i ng Salaries for Elected Officials Alderman Williamson related that a committee reviewi ng elected official s starting salaries is suggesting $4 5,000.00 for the position of Mayor, $36 ,000.00 for the City Attorney, and $25,000.00 for the City Clerk. He pointed out that currently the Mayor 's salary i s $55,685.00, City Attorney is $41,225 .00 , and City Clerk is $34 ,955.00. In response to a comment made by Alderman Wilson , Alderman Williamson concurred that based on experience the s tarting salary could be changed. Alderman Williamson related that current salaries have been built up through the years as a result of annual cost of living increases. In response t o a query from Alderman Williamson, City Clerk Lu Hawkins related that she has been City Clerk about seventeen y ears. He then related that all three positions are be i ng challenged and that somebody coming i n to one of those positions should not make the same sa lary that it took othe rs years to build . He stated that a starting salary needs to be set for the three positions . Alderman Sansing agreed , saying that evaluation can determi ne i f a salary requires an advan cement. After a brief discussion regarding the committee recommendation, City Attorney Bamburg suggested that this be a ddressed in the budget ordinance at t he end of the year . It was then questioned if it would have to be addre ssed again when the next budget ordinance was passed. City Attorney Bamburg questioned if the intent of Council is to set a separate designated min imum for the positions . It was noted that t he Consensus of Counci l i s to set a beginning salary . City Attorney Bamburg relat ed that because the p ositions are e l ected it will need to be set by ordinance, adding that adjustments to those salaries in the future will also need to be addressed by ordinance. 3 CITY OF JACKSONV ILLE REGULA R CITY COUNCIL MEETING JULY 16 , 1 9 9 8 7 :00 P .M. -7 :25 P .M. Alderman Wilson moved, seconded by Alderman Williamson that the City Attorney p r epare an ordinance establishing a minimum salary of $45 ,000.00 for the Mayor , 36,000.00 for City Attorney , and $25,000.00 for City Clerk. MOTION CARRIED. APPOINTMENTS : ANNOUNCEMENTS : UPDATES: PAVING PROGRAM : City En gineer Reel informed the Council that the paving program is 50% complete , addi ng that rains have slowed progress on the parking lot for the soccer fields. Alderman Ray complimented the s t ripping work performed. I t was questioned whethe r t he County had begun taking bids for the repaving of Southeastern . I n response to a query from Al d erman Keaton, City Engineer Reel related that the compacting a nd sealing of the Park roads has worked out very well and will hopefully be finished in about a week. 911 COMMUNICATIONS SYSTEM: Chief Hibbs related that the recent light ning strike to t he 911 facility compl etely knocked the system out of commission temporarily . He related that the damage is being assessed and that some of the equipment has been sent for repair. He related that Motorola was very prompt and responded immediately. He stated t h at while the base station lost communication the units did not. He said that Motorola h a d t he station back up very short l y on a temporary basis and completely on l ine with full s ervice the fo llowing day. He related that fortunately with the Southwestern Bell circuit system the emergency calls were able to be transferred through Pulaski County who answered and relayed ba ck to the Police Department invo lving very little delay time . He stated that they are waiting on t h e repair assessment . He speculated that the repairs maybe in the neighborhood of ten thousand dollars depending on the extent of damage to the program boards . In discussion regarding surge protection, it was noted that the lightning did get into the building through a pa t h of least resistance, adding that the damage c o u ld have been greater if not for the Halo system. He stated that even with the Halo system there is nothing that can protect 100% from a direct lightning strike . 4 /57 /3cf CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JULY 16, 1998 7:00 P.M. -7:25 P.M. Chief Vanderhoof commended the Police and F ire Department in keeping al l services avai lable for the citizens o f Jacksonville. He stated that considering the damage everything went wel l . In response to a question posed by Alderman Williamson, Chief Hibbs related that the equipment room has a halo system for lightning protection. He related that n o one was hurt, however , lightning burned boards inside the computers l ocated inside the Communication Bui lding but did not burn any other equipment. He stated that it defies explanation. In addressing other concerns, Chief Hibbs related that the i nsurance company has been notified and t he adjustor is now working on it. He stated that in the assessment it will be determined if the system was set up properly and where the final responsibility belongs. Chief Hibbs related excellent efforts by Grace Communications who is the local service representative for Motorol a, including having new computer boards flown in from Chicago immediately. Discussion ensued as to purchasing spare parts for invent ory . Alderman Ray complimented both Chiefs for a job well done in k eeping things going. ADJOURNMENT: Vice Mayor Fletcher adjourned the meeting at approximately 7:25 p.m. Respectfully, ~~~we~ City Clerk -Tre asurer ~~~.~ Susan L. ~tt Deputy City Cl erk 5 City Council Of Jacksonville, Arkansas AGENDA Regular City Council Meeting AUGUST 6, 1998 1. OPENING PRAYER: 2 . ROLL CALL: 3. PRESENTATION OF MINUTES : 4. APPROVAL AND/OR CORRECTION OF MINUTES 5. CONSENT AGENDA: POLICE DEPARTMENT: ANIMAL CONTROL: 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11 . PARKS & REC DEPT: 13 . PLANNING COMMISSION : 14. GENERAL: 15. APPOINTMENTS: 16 . ANNOUNCEMENTS: ADJOURNMENT 7:00p.m . a. Regular City Council Meeting July 16, 1998 Regular City Council Meeting July 2 , 1998 Regular Monthly Report/June (Chief Larry Hibbs) Regular Monthly Report/July (Publi c Works Director M. Green) DISCUSSION: Year 2000 Compute r Conversion b. DISCUSSION: Recommendation for Quorum Court Appointment c . ORO. 1099 (#9-98) Setting Elected Officials Salary /37 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING AUGUST 6, 1998 7 :00 P.M . -7:25 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DR . The City Council of the City of Jacksonvil l e, Arkansas met in Regular Session on August 6 , 1998 at the regular meeting place of the Council. Alderman Howard delivered the invocation a fter which Mayor Tommy Swaim led the standing audience in the 11 Pledge of Al legiance 11 to the flag. ROLL CALL: Aldermen: Elliott, Smith, Lewis , Sansing, Ray, Wilson, Fletcher, Keaton, and Howard answered ROLL CALL. Alderman Wi lliamson was out of town. Mayor Swaim also answered ROLL CALL declaring a quorum. Mayor Swaim answered ROLL CALL and declared a quorum. PRESENT nine {9), ABSENT {1). Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Cl erk Susan Davi tt , City Engineer Duane Ree l, Public Works Director Murice Green, Police Chief Larry Hibbs , Finance Director Paul Mushrush, OECD Director Frank Rowland, Fire Chief John Vanderh oof , Executive Director of the Chamber of Commerce Mickey Anders, Steve Ward , Paramedic Bill Plunk of the Jacksonville Fire Depart ment, Mrs. Judy Swaim1 Mrs. Dee Dee Hibbs, Mrs. Robert Lewis , Mrs. Edith Smith , interested citizens and Jacksonvil l e Patri ot Edi tor John Parham. PRESENTATION OF MINUTES : Mayor Swaim presented the minutes of the Regular City Council Meeting of July 16, 1998 for approval and/or correction at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Wilson moved, seconded by Alderman Elliott that the minutes of the Regular City Council Meeting of July 2, 1998 be APPROVED. MOTION CARRIED. CONSENT AGENDA: REGULAR MONTHLY REPORT/POLICE DEPARTMENT Alderman Ray moved, seconded by Alderman Sansing that the Regular Monthly Report for June of the Jacksonville Police Department be APPROVED . Said report reflects; Fine Settlements $75,669.50, Report Sales $300.50 making TOTAL COLLECTIONS : $75,970.00 . ASSESSED: $51,080.00. ROLL CALL : Aldermen: Elliott , Smith, Lewis, Sansing, Ray , Wilson, Fletcher , Keaton and Howard voted AYE . NAY 0. MOTION CARRIED . REGULAR MONTHLY REPORT/ANIMAL CONTROL DEPT Alderman Ray moved, seconded by Alderman Sansing to APPROVE the monthly Animal Control Report for July. 1 Report reflects the following: CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING AUGUST 6 , 1998 7:00 P .M. - 7 :25 P .M. REVENUES : . . . . . . . . . . • . • • • • • • • . . . . . . . . . . . . . . $ 809 .00 0 .00 809 .00 809 .00 CONTRIBUTIONS : ............................. $ ADOPTIONS AND FINES ........................ $ TOTAL. . . . . . . . . . . . . . . . . . . . • . . . . . . . . . . . . . . . . $ ROLL CALL: Aldermen : Elliott, Smith , Lewis , Sansing , Ray, Wilson, Fletcher, Keaton and Howard voted AYE. MOTION CARRIED. Alde rman Wi l son r equested an u pdate wi th regard t o t h e s t atus of the communications bui ldi ng s ince damages o c curring from a recen t lig h t eni ng stri ke . P o lice Chief Hi bbs a n d Fi re Chief Joh n Vanderhoof responded . Ch ief Van der hoof related that an estimat e totaling $12 ,300.00 , $6 ,2 00 .00 for l abor and $6 ,100.00 fo r parts , h as b e e n submitted. He sai d that the 911 system is fully operabl e , t h a t only o n e console i s d own a d din g that the projected cos t a t t hi s time i s a low cost o f $15 ,0 0 0.0 0 with a h i gh of $20 ,000 .00 . Chief Hi b bs explained that t here is a b ack-up recorder which records both radio and 911 calls for approximately 15 or 20 min utes a d ding t h at a cassette is used if it i s determined that a r ecord of the call should be kept . He added that a pri mary recorder which keeps an extended record of all calls received is forthcoming in the repair efforts . WASTEWATER DEPARTMENT: FIRE DEPARTMENT : POLICE DEPARTMENT: STREET DEPARTMENT: PARKS & RECREATION DEPARTMENT: PLANNING COMMISSION: GENERAL : a. DISCUSSION : Year 2000 Computer Conversion Mayor Sw a im said that Y2K is an unknown f actor a n d that there are a number of computers owned by the City, some new and some older, which may not be programmed such t h at they wil l be compat i ble for changes r elated t o the year 2000 . He said t hat he has attend ed some presentations concern ing the ma t ter addi n g that a seminar is planned by the State Mun i cipal League a n d the Nati ona l League of Ci ties also. He related t hat no one is immun e from the problem comi n g in t h e year 2000 in t h at whet h er one owns a personal compute r or not , o u r lives wi ll be affected by problems which may be created . He e x p l ai ne d t h at his ma jor concer n is p u bl i c safety 2 t fLI CITY OF J ACKSONVILLE REGUL AR CITY COUNCIL MEETI NG AUGUST 6 , 1998 7 :00 P .M. -7 :25 P.M . noting an old system at t he Police Department which stands to lose a large amount of data. He said that the City wi ll have to spend some money i n eff orts to ma i ntain the record keeping systems within its government . He pointed out that the State of Arkansas est i mated and budgeted ten mil lion doll ars which has been r evised and projected to possibly cost ten times that much. He sa i d that Ci ty F inance Director Pau l Mushrush i s working on the network system within City Hall making sure that i t meets the Y2K q u al i fications . He added that f u nds will have to be budgeted to cover the expense of hiring someone havi n g t h e expertise to get the City through the problems which may occur during the change -over. Alderman Sm i th commented on the issue and expressed that he feels there is a need to budget for the anticipated complex problems which may exist in the year 2000. Alderman Wilson questioned whether o r not a committee made up of a representative from each department has been appoint ed t o address the problem . Mayor Swaim replied that no committee is in p l ace at this time addi ng that advise is needed to help the Ci t y go the right direction wi th regard t o Y2K. Al derman Ray requested that t he item be included in agenda preparation on a continual basis in that continuing efforts wil l be made as the year 2000 approaches . Alderman Wi l son voiced that there is a person at the F i rst Arkansas Bank and Trust who has done a very good job and that s h e can serve as a volunteer to help t he City at this time to work with F i nan ce Director Mushrush initial ly to help identify and address areas of con cern and problems . b. DISCUSSION: Recommendat i on for Quorum Court Appointment Mayor Swaim related that there had been three people who previously expressed interest in the appointment but that two have r ealized that they do not live in the right area or have dec i ded that they are not interested . He said that he has brought it before the Council as a discussion item , that t h e decision for the appointment is not that o f the City Council . It was the d ecision o f the Council not to make a recommendation for the Quorum Court appointment. 3 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING AUGUST 6, 1998 7:00 P .M. -7:25 P .M. c. ORDINANCE 1099 (#9-98) SETTING ELECTED OFFICIALS SALARY AN ORDINANCE CREATING AND MODIFYING SECTION 2. 06.010, 2. 08.020, 2.10.010 AND 2.12 .0 1 2 OF THE JACKSONVILLE MUNI CIPAL CODE FOR THE PURPOSE OF CREATING MINIMUM SALARY AMOUNTS FOR THE ELECTED POSITIONS OF MAYOR, CITY CLERK/TREASURER , CITY ATTORNEY AND MUNICIPAL JUDGE IN THE CITY OF JACKSONVILLE; AND, FOR OTHER PURPOSES . Mayor Swaim point ed out t hat the ordi nance was prepared following a di s cussion at the l ast City Council Meeting regarding beginning sal ari es for ele cted official s . Alderman Smith moved, seconded by Alderman Sansing, that Ordinance b e pl a ced o n F IRST READ ING. ROLL CALL: Alde r men : Elliott , Smith , Lewi s, Ray, Sans ing , Wi lson , Fletcher, Keaton and Howard voted AYE . NAY (0) . Motion received nine (9) affirmative votes , (0) negative votes. MOTION CARRIED. Ord inance read FIRST TIME b y City Attorn ey Robert Bamburg. Alde rman Sans i ng move d , seconde d by Alderman Wil son that Ordinance be ACCEPTED ON FIRST READING . ROLL CALL : Aldermen: Elliott , Smi t h, Lewis , Ray , Sansing, Wi lson, Fletcher, Keaton and Howard voted AYE . NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Lewis moved , seconded by Alderman Wilson to sus pend the rules and place t h e Or dinance o n SECOND READING . RO L L CAL L: Aldermen: Elliott, Sm i th , Lew i s, Ray, Sansing, Wilson , Fletcher, Keaton , and Howard voted AYE. NAY (0). Motion rece i ved nine (9) affirmative votes, (O) negative votes. MOT I ON CARRIED . Whereupon, Ci ty Attorney Bamburg read the Ordinance for the SECOND TIME. Al derman Smith moved , seconded by Alderman Wi lson, that Ordinance be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen : Ell i ott, Smith , Lewi s, Ray, Sansing, Wilson , Fletcher, Keaton , and Howard voted AYE . NAY (0). Motion received nine (9) affirmative votes, (O) negative votes . MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by City Attorney Robert Bamburg. Alderman Sansing moved, seconded by Alderman Wilson , that Ordinance be APPROVED AND ADOPTED . ROLL CALL: Al dermen : E l liott , Smith, Lewis , Ray, Sansing , Wi lson, Fletch er, Keaton, and Howard voted AYE . NAY (0). Motion received nine (9) affirmativ e votes , (0) negative votes. MOTION CARRIED . ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1099 THIS 6TH DAY OF AUGUST 1998. 4 11/-3 AP P OINTMENTS : ANNOUNCEM ENTS : Mayor Swaim related that the Planning Commission has been working for some time on an ordinance concerning the area outside the City limits and around the LRAFB. He said that Chairman of the Planning Commission, Bart Gray Jr ., has tentatively planned a joint meeting of the Counci l and the P l anni ng Commission a l ong with Richard Magee from Met r oplan as an educational t i me to share information regarding land use, zoning, ann exation, and overlay d i stricts. He sa i d that the mee ting is scheduled for 27 August 1998 wi l l begin at 6:30 at the Community Cente r . He announced the Planning Commission Meeting of 10 August 1998 at 7:00 p.m. with regard to a publ ic hearing scheduled for that time regarding the AICUZ Study and draft ordi nance which sets forth land use in the area of the LRAFB. ADJ OURNMENT : Mayor Swaim adjour ned the meeti ng at approximately 7 :2 5 p .m. Respectfully, t// \...-'· . . . l ~G-t..-t'-'t.. 't(. O'Jl.{z.r/:J.f?/d Lu.i.a M. Hawkins City Clerk-Treasurer 5 City Council Of Jacksonville, Arkansas AGENDA Regular City Council Meeting AUGUST 20, 1998 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES 5. CONSENT AGENDA: POLICE DEPT: FIRE DEPT: OECD: 6. WATER DEPARTMENT: 7:00p.m. Regular City Council Meeting August 6, 1998 Regular City Counci l Meeting July 16, 1998 Regular Mon thly Report/July Chief Larry Hibbs Regular Monthly Report/July Chief John Vanderhoof Regular Month ly Report/July Director Frank Rowland 7 . WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & REC DEPT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT Improvements for Dupree Park 1999 American Legion Regional Tournament FINAL PLAT: Bushwood Subd. PH II 7:00 p.m. PUBLIC HEARING: CDBG I Goshen Street Project Closing Ceremony for Vertac Sept. 1, 1998 I 1 :00 p.m. at City Hall with tour to follow City Council and Planning Commission joint meeting Aug. 27th I 6:30 p.m. at the Jacksonville Community Center CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING AUGUST 20, 1998 7:00 P.M. -7:30 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DR. The City Council of the City of Jacksonville, Arkansas met in Regular Session on August 20, 1998 at the regular meeting place of the Council. Alderman Smith delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" t o t he flag. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton, and Howard answered ROLL CALL. Mayor Swaim also answered ROLL CALL declaring a quorum. PRESENT ten (10), ABSENT (0). Others present for the meeting were : City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt, Human Resource Director Steve Ward, City Engineer Duane Reel, Public Works Director Murice Green, Police Chief Larry Hibbs, OECD Director Frank Rowland, Fire Chief John Vanderhoof , Mrs. Judy Swaim, Mrs . Dee Dee Hibbs, Mrs. Edith Smith, Mrs . Robert Lewis, int erested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of August 6, 1998 for approval and/or correction at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Elliott moved, seconded by Alderman Smith that the minutes of the Regular City Council Meeting of 16 July 1998 be APPROVED. MOTION CARRIED. CONSENT AGENDA: REGULAR MONTHLY REPORT/POLICE DEPARTMENT Alderman Wilson moved, seconded by Alderman Ray that the Regular Monthly Report for July of the Jacksonville Police Department be APPROVED. Said report reflects; Fine Settlements $63,165.00, Miscellaneous Payments $ .00, Report Sales $312.00 making TOTAL COLLECTIONS: $63,477.00. ASSESSED: $40,291.68. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Howard voted AYE. NAY 0. MOTION CARRIED. REGULAR MONTHLY REPORT/FIRE DEPARTMENT Alderman Wilson moved, seconded by Alderman Ray that the Regular Monthly Report for July of the Jacksonville Fire Department be APPROVED. (Said report reflects an estimated fire loss of $83,725.00 for the month of July .) ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Howard voted AYE. NAY 0. MOTION CARRIED. 1 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING AUGUST 20, 1998 7:00 P.M. -7:30 P.M. REGULAR MONTHLY REPORT/OECD Alderman Wilson moved, seconded by Alderman Ray that Monthly Report for July, of Economic and Community Department be approved . Said report reflects: JUNE CD Public Improvement Projects: a . P roject s Bi d . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . o b. Pre-construction Conference ................ 0 c . Interim Inspection ......................... 6 d. Project Close-out .......................... o Homebuyer Assistance Grants (HAG) : Applications received ......................... 0 Approval Pend ing .............................. 0 Grants Approved ............................... 3 Housing Rehabilitation: the Regular Development YR-TO DATE 1 2 17 2 6 N/A 7 a . Letters to prospective applicants .......... 1 32 b . Applications received ...................... 0 10 c . Work write-up & cost est imate .............. 4 20 d . Bids Advertised ............................ 2 20* e . Project Starts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 1 7 f. Interim inspections ........................ 36 28 g. P roj ect Close-out s . . . . . . . . . . . . . . . . . . . . . . . . . 3 12 h. Emergency Inspection/Worked ................ 0/0 1/2 i. Warranty Repairs ........................... 1 4 j . Disability Access (program a dd 3/98) ........ 1 2 k. Care with Color (program add 4/98) .......... 0 3 *includes redo MEETINGS: I nformational Meetings (OE/CD) . . . . . . . . . . . . . . . . 1/1 21/26 0/6 0/7 Public Meeting (OE/CD) ........................ 0/0 Conferences/Seminars/Training (OE/CD) ......... 0/1 ROLL CALL: Aldermen: Fletcher, Williamson , MOTION CARRIED. DEVIATION IN AGENDA: Elliott , Smith, Lewis, Sansing, Ray, Wilson, Keaton, and Howard, voted AYE, NAY (O). GENERAL: 7:00p.m. PUBLIC HEARING for CDBG /Goshen Street Project OECD Director Frank Rowland related that t he project was f irst proposed in 1995 with monies allocated in 1996 to extend Gos hen Street which leads directly into Johnson Par k and connects with Ray Road. He related that the land was unable to be secured and stated that HUD will withdraw the funds if not allocated i n a two year time frame. He stated that he learned after speaking with area 2 CITY OF JAC KSONVILLE REGULA R CITY COUNCIL MEETING AUG UST 20, 1 9 98 7 :00 P.M. -7:30 P .M. residents that they are pleased with the condition of Johnson Park and h a ve no reservations concerning the proposed street . He asked that Council , a t a later meeting, cancel project funding and a llo w those funds to be diverted fo r other needed areas under the Office of E conomi c and Community Deve l opment. After Mr. Rowland's comments, Ma yor Swa im opened t he Public Hearing for input from t h e audience and Counci l me mbers at approx imately 7 :06 p.m . In response to a comment from Alderman Smith, Mayor Swaim concurred that Mr . F ulton will not sell the property even though the City has o ff ered as much as $25,000 .00, which is far above the actual value of the property. Mayor Swaim stated that the only other choice is for the City to condemn the property and he does no t see the necessity of doing so. Mayor Swaim related that there are other areas in need of the money ment ioning Spring Street and the School Project. It was concluded that in approximately thirty days f urthe r proposals would be brought before the Council for consideration. With no further comment, Mr . Rowland presented a certificate of recognition , from Ark ansas Development and Finance Authority Program to Mayor Swa i m and the City of Jacksonville, by Governor Huckabee for a $250,000.00 grant rece i ved to build new homes i n the Sun nyside Addi t i on. Mr. Mayor related that he and Mr. Rowland have worked on the program and are very proud for the City of Jacksonville to receive this kind of recognition . He stated that previous programs for Sunnyside have not always been as s ucc essful as hoped, adding that the new program is very inn ovative in t h at this i s the first time it has been tri e d in the Stat e . He related that origi na lly they requested $500,000.00 adding that ha l f of that amount was approved. He stated that repayment funds from new home loans will be used to build more homes in the neighborhood. He said that this will give low to moderate i ncome families an opportunity to have a h ome that they may not otherwise be able to have in different situations . He stated t h at it was not easy to get the program funded and con g r atulated Mr. Rowland for his accompl ishment . Mayor Swa i m d eclared t he p ub lic hearing c l osed at approximate ly 7:10 p .m . 3 CITY OF JACKSONVIL LE REGULAR CITY COUNCIL ME ETING AUGUST 2 0 , 1 9 9 8 7 :00 P .M. -7 :30 P .M. In r esponse to a question from the audience, Mayor Swaim reite rated that the moni e s are for new h o mes p l anned for appro ximately s ix vacant l ots already owned by the City of Jacksonville. RESUME AGENDA : WASTEWATER DEPARTMENT : FIRE DEPARTMENT : POLICE DEPARTMENT : STREET DEPARTMENT : PARKS & RECREATION DEPARTMENT : Improvements for Dupree P ark/1999 American Legi on Regional Tournament Mayor Swa im related that the item was last discussed at budget time. He t hen related that past efforts to secure the American Legion Regional Tournament have been unsuccessful because the ball fields did not meet with criteria. He r elated that Mr . Higgenbottham f elt the Tournament could be se cured if the Ci ty would commit to certain improveme nts. He n o ted the need f or adequate lighting for T V cameras, concession stand, announcers booth, and larger stands i mprovements. He said that the b aseball program participants have talked with area businesses and s~cured volunteers and donations of building materi a l and equipment for improvements i f t he City will help with fundi ng . He stated t hat funding has been set as i de in Capital Improvement in anticipation for securing the regional tournament. He related that the City h as been awarded the regional tournament which will incl ude participation from six states adding that al l improvements mentioned, with t he exception o f the lighting , are a lready needed improvements. He informed the Council that in working with the finance director the City has managed to set aside $75,000.00. He related that Alderman Wil son has worked with Mr. Hi ggenbottam col l ecting funds for the proj ect . He stated that after consulting with the City a uditor regarding bidding regulations, t h e donation of equipment and ma npowe r; t he best avenue for the City would be to 11 contract " with the baseball association . He stated that t he City has done so with the Elderly Activity Center and the Boys Club meaning that t he City would agree to furnish a certain amount of f unds for the project to be built t o specifications as reviewed by the Ci ty Engineer and inspec t ed by the City Inspect ors which meets with the criteria of the audit. Alderman Wilson e mphasiz e d that the facili ties were originally built eighteen years ago with help from the Jacksonv ille Bas eball Youth Association and need to be replaced regardless of the tournament status . He related that improvements will enhance the ability to h ost future events significantly . He comme nded the 4 CITY OF JACKSONVILLE REGULAR CI TY COUNCIL MEETING AUGUST 20, 1998 7:00 P .M. -7:30 P .M. e ff ort s made by everyone involved and noted that the benefit of hos t ing te a ms from seven stat es more than warrant the expenditure. Mayor Swaim c ited extensive b ui l ding plans i ncludi ng a new bathroom as p roposed in the 1998 budget as much n eeded . He state d that the est imated t otal cost will come when the plans have been compl eted and surmised that it coul d be as much as 200,000 .00; c it ing the l i ghting as the major expense, adding that there i s hope that a l l or part wi l l come f r o m donations . He stated that the Ci t y investment will most like l y double i tself f or this proj e ct. Ma y o r Swaim r e l a t ed that funds we r e b u d g e t ed as 11 unap propr i ated fun ds 11 i n the Ca pital Imp r ovement Fund . He expl a i ned t h at p ar t of the funds are e xpected to be s pent in 1998 and carried over into 1999 . Alderman Sansin g stat ed that it i s a wise investmen t to make i mprovements and p r omote tourism in Jac k sonvi l le . Alderman Sansing moved, seconded by Alderman Elliott to al l ow t h e Mayor and City Clerk to enter into a contract with the Youth Baseball Association after plan approval by the City Engineer , and appropriate $75 ,000 .00 in matching funds from Capital Improvement. MOTION CARRIED. PLANNING COMMISSION : FINAL PLAT / Bush wood Subdivisi o n PH. II In response t o a quest ion posed by Comm i ssioner El liott , City Eng ineer Reel r e l ated t hat stipul a tions f r om t h e Pl anning Commi ssion have been sat i sfi ed. Alderman Wilson moved, seconded by Alderman Elliott that the Final Plat of the Bushwood Subdivision PH II be approved. In response to a question posed by Alderman F l etcher i s was noted t h at the prope rty i s not loc a t ed i n t he floo d zone . At this time the MOTION CARR I ED . DEVIATION IN AGENDA : Alde rman Keaton stated that there has been some c itizen concern f o r the poss i ble deve l opment o f a Wal-Mart Sup er Center south of Vand e n berg Dr i ve a n d asked f or a n updat e . Mayor Swaim r el ated that to h is k n ow l e d ge there has not been a formal request f or such a development adding that he is aware of the r e cent rumors of a development i n that area . He re i terated t h at based on t h e dep t h o f rumor he wo uld not be surpri sed if pl ans 5 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING AUGUST 20, 1998 7:00 P.M. -7:30 P.M. were forthcoming, however, for the t ime be ing the City has not received any such request. He stated that there had been some confusion involving an option o n two or three acres o f property which Mr. Ben Rice had requested to be rezoned so that he coul d negotiate with a land developer; adding that any such plans were never submitted to the City of Jacksonville . He related that the only plans submitted to the City dealt with land t o be used as an air park museum. He stated that as soon as t he City receives development plans it will be available for public input, adding that any plans for change in that area would have to be brought before the Planning Commission before coming to the Council . He offered that if anyone would like to speak regarding the issue, the Council could suspend the rules and place it on the agenda. He encouraged anyone concerned to call the office of the City Clerk for further information regarding future Planning Commission agendas and updates. It was noted that the n ext Planning Commiss i o n meeting is scheduled for 14 September 1998. APPOINTMENTS: ANNOUNCEMENTS : Mayor Swaim invited everyone to attend the official closing ceremony for Vertac which is scheduled f or 1 September 1998 at 1:00 p.m at City Hall. He re lated that EPA and State representat i ves will attend and will offer a tour of the plant s i te after the closing ceremony. He related that the City Co uncil and Planning Commission will host a joint meeting 27th August 1998 at 6:30 p.m. at the Jacksonville Communi t y Center to talk about zoning and long term planning. He related that Richard MaGee f rom Metroplan will help facilitate. He encouraged attendance and offered answers to questions involving procedure of land use map changes. Alderman Smith commented on the positive article in the magazine "City and Town " showcasing t he City of Jacksonville. Mayor Swaim concur red sayi ng that it has received good comments from all over the State, showing that Jacksonville has recovered from "Vertac" and is working on perceptions regarding the schools, adding that at this point in time , the City of Jacksonville is in an exce l lent position to have great things happen in "our" community. He stated that he is encouraged by what is happening now for the future. 6 /5 1 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING AUGUST 20, 1998 7:00 P.M . -7:30 P .M. Alderma n Fletcher stated that t he article was well written and could b e an exce llent tool for industria l rec r u i tment. Mayor Swaim re lated t h at the art i cle was written b y a staff writer for Arkansas Muni c i pal League , Mr. John Woodru f f. ADJOURNMENT: Mayor Swaim without objection adjourned approximately 7:30 p .m . Re s pect fully , 7 the meeting at City Council Of Jacksonville, Arkansas AGENDA Regular City Council Meeting SEPTEMBER 3, 1998 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES 5. CONSENT AGENDA: ANIMAL CONTROL: 7 . WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & REC DEPT: 13. PLANNING COMM ISSION: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT 7 :00p.m . a. b. c. Regular City Council Meeting August 20 , 1998 Special Joint Plann i ng Comm ission and City Council Meet ing Regular City Council Meeting August 6 , 1998 Regular Monthly Report/A ugust (Public Works Director M. Green) Request to Accept BID: Engine Exhaust Rem oval System Request to Advertise Bid to Sell "Old" Street Swee per REPORT: Joint Meeting of Plan ning Commission and City Council DISCUSSION: Modular Homes APPOINTMENT: of incoming Municipal Cou rt Cl erk City Hall w ill be clo sed 7 Sept. 98 Labor Day Celebration /£.3 <}< \ CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING SEPTEMBER 3, 1998 7:00 P.M . -7:50 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DR. The City Counc il of the City of Jackson vi lle, Arkansas met in Regular Session on September 3, 1998 a t the regular meeting place of t he Council. Alderman Smith delivered the invocation after which Mayor Swaim led the standing aud i ence i n the "Pl edge of Allegiance" to the flag. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton, and Howard answered ROLL CALL. Mayor Swaim a l so answered ROLL CALL declaring a quorum . PRESENT ten (10) I ABSENT (0). Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt, Human Resource Director Steve Ward, City Engineer Duane Ree l, Finance Director Paul Mushrush, Public Works Director Murice Green, P lanning Commission Chairman Bart Gray, Jr. , Chamber of Commerce Director Mickey Anders, Police Chief Larry Hibbs, Fire Chief John Vanderhoof , Mrs. J udy Swaim, Mrs. Dee Dee Hibbs, The J acksonvi lle Patriot Editor Jon Parham, and interested citizens. PRESENTATION OF MINUTES: Mayor Swaim pres ented the minutes of the Regular City Council Meet ing of Augus t 20, 1998 and the minut es of the Special Joint Me eting of the Planning Commission and Ci ty Counci l for approval and/or correction at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES : Alderman Smith moved, seconded by Alderman Wilson that the minutes of the Regular City Council Meeting of 6 August 1998 be APPROVED. MOTION CARRIED. CONSENT AGENDA : REGULAR MONTHLY REPORT/ANIMAL CONTROL Alderman Ray moved, seconded by Alderman Lewis to APPROVE the monthly Animal Control Report for August 1998. Report reflects the following: REVE.NU'ES • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • $ CONTRIBUTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ ADOPTION/FINES ............................. $ TOTAL REVENUES ............................. $ 532 .00 .00 532.00 532.00 ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton, and Howard voted AYE . MOTION CARRIED . 1 WASTEWATER DEPARTMENT: CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING SEPTEMBER 3, 1998 7 :00 P.M . -7 :50 P.M . FIRE DEPARTMENT: Requ est to Ac cept Bid for and Engi ne Exhaust Remova l System Chief Vanderhoof r elated that the system will remove hazardous fumes that occur wh e n the diesel fire engines are start ed, adding t h at t h ese fumes are a ma j or s afety concer n f o r firemen . He related that t h rough twenty year s tudies it has been determined tha t the fumes are hazardous to b reathe . He said t h at sensors are activated a f ter the f ire eng i nes move out and t he fumes are removed f r om the bui lding by a filtering system. It was n oted that OSHA requ ires t he exh aust removal sys t em . In gen era l discuss i on it was related that the opt i onal sys t em is a "tracki ng system " where t h e filter syst em is actually attached to the exhaust pipes and detached when the fi r e truck pulls of f , adding t hat the s ystem cost appr oximately $100,000.00 with ma i ntenance. He related that t h e air vac system and installation would cost approximate l y $35 ,000.00 f or all the f ire stat i ons . Chief Vanderhoof stated that he f eels comfortable with the vendor and it was determin ed that if approved budgeted funds wou l d come from t he Fire Department Equ i pment line item and the balance from t h e Equi pme nt Fu nd . In response to a quest i on posed by Alderman Ray , Chief Vande r hoof re l ated that t he square foot age of the b ay area at each station determined the tota l instal l ation cost , noting tha t the system will remove 5 ,000 cubic feet of air per minute . Alder.man Williamson moved, seconded by Alder.man Keaton to approve the bid and purchase of an engine exhaust removal system from Air Vaccum Corporation . MOTION CARRIED . {TOTAL COST $35,493.50) {funding as budgeted plus any balance from the Equipment Fund) POLICE DEPARTMENT: STREET DEPARTMENT: Request to advertise Bid to sell "old " street sweeper Mayor Swaim related that the new street sweeper has arrived and he i s reque sting permission t o advertise for the sale of the old street sweeper which would b e fine for a smaller municipal i ty with less use requirements . He related interest from other municipa l i t ies to bid. 2 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING SEPTEMBER 3, 1998 7:00 P.M. -7:50 P.M. Alder.man Elliott moved, seconded by Alder.man Smith to advertise to sell "old" street sweeper. MOTION CARRIED. PARKS & RECREATION DEPARTMENT: PLANNING COMMISSION: GENERAL: a. REPORT of Joint Meeting of the Planning Commission and City Council Planning Commission Chairman Bart Gray , Jr. expressed appreciation to the Council for attending the joint meeting and related that the two hour meeting was a condensation of several two-hour meeting . He suggested that the Comprehensive Development Plan may need to be looked at more closely with the possibility of being changed in general or specific areas. He noted that a simple overview was presented at the meeting by Metroplan which he encouraged t he Council t o study. Ald. Wilson related that he felt there should not be a breakdown in communication between City Hall and persons coming there for information regarding development, land use change , zoning, and the process wi th reference to the time frame for said actions. Mayor Swaim requested that a check list be prepared through the off ices of the City Engineer and the City Clerk i n an effort to more readily inform the public of the process. b. MODULAR HOMES Alderman Keaton voiced that the modular home was mentioned briefly at the joint meeting of the Planning Commission and the City Council. He stated that he felt it is just a matter of time before the City will have to deal with affordable housing which the manufactured and modular home can provide. He suggested that definitions be looked at, as well as zoning, in efforts to make provisions for middle income families to fulfill their dream of home ownership. He went on to say that Southern Bu ilding Code and HUD requirements are met in modular home cons truction . He suggested that the hand-out be studied and action be taken in the future, giving consideration for provi sions of the modular and manufactured home "alternate construction method" which are coming . He said that the Council and the Planning Commission working together can make pos itive changes for citizens of the future. 3 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING SEPTEMBER 3, 1998 7:00 P.M. -7:50 P.M. He related that concrete homes are being used in other areas pointing out that quality is not necessarily lost in alternate methods of construction which are affordable. Alderman Elliott encouraged both the Planning Commission and the City Council to look into t he matter suggesting that Jim Vantunglen from the Municipal League and Richard Magee from Metroplan be given opportunity to make presentations at the j oint meetings. Alderman Smith voiced that he felt the issue is pertinent and that ac tion should be taken in providing the alternate housing for the citizens of Jacksonville. Alderman Elliott suggested that J.D. Harper with the Arkansas Manufactured Housing Association would be helpful in supplying definitions. Alderman Ray made the Council aware of a manufactured house under construction off Hwy 294 in Lonoke County. He said that he plans to keep abreast of its progress. Alderman Fletcher suggested that it might be profitable for members of the committee to attend the National Home Builders Show in Dallas. A committee was for.med; Ald. Keaton, Ald. Fletcher, Ald. Marshall Smith, Ald. Lewis, and Ald. Elliott plus members of the Planning Commission. (chair.man selection to be made within the members of the committee) Alderman Wilson suggested Metroplan involvement along with Municipal League as suggested by Alderman Lewis . DEVIATION IN AGENDA: Mayor Swaim proposed to appoint a committee to address the issue created by a petition circulated by the F.O.P. regarding salaries for the Police Department. He said that misinformation has been given and that he would like facts to be before the general public. He related that 5.5% was the increase for last living 2. 8%. He said that every employee Jacksonville got a 2.7% pay increase above the 19 98. 4 year, t he cost of in the City of cost of livi ng in CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING SEPTEMBER 3, 1998 7:00 P .M . -7:50 P.M. He asked the two Police Committee Members, Alderman Howard and Sansing, serve on the committee. Vo lunteers were Alderman Wilson, Howard, and Ray . He said that the number of policemen has grown from 45 in 1994 t o 69 in 1998. He related that he is not opposed to what the department is doing, that it is their r i ght, but that he is concerned that the public is not getting the full information . Alderman Sansing related that an article in the n ewspaper was very disturbing to him. He directed a question to Chief Hibbs regardi ng the shape of the Police Department. Chief Larry Hibbs said that the department is in fine shape. He said that there are new hires and trainees who are funct ioning fine. Alderman Sansing commented on the article and expressed that he feels the department is in fine shape. He related that he has, in times past, talked with the Mayor about pay increases for policemen, noting that he voted no on a budget once with regard to pay increases for policemen. He said that since that time, he is aware that there are other city employees who need raises a s well . He pointed out that he has talked with Mayor Swaim about bringing in a consultant to look at all pay scales adding that he fee l s there are discrepancies in all departments within the City. He said t hat there are fine men and women in the Police Department . Chief Hibbs said that the department will cont inue to do its business adding that the officers take a great deal of pride in the job they do. Mayor Swaim pointed out that nine of those who left the depa rtment during the year, six were retired and three were terminated . He related that he hoped the committee could disseminate clear information. Alderman Fletcher commented that it was not h i s intention to hurt the Po lice Department with reference to a recent newspaper article contending t hat he feels the numbers leaving the department are warning signs which he does not want to see ignored . He related that low salaries, in his opinion, will keep qualified people from joining the force pointing out that the cost of t raining officers who leave the department is also a factor that alarms him. 5 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING SEPTEMBER 3, 1998 7 :00 P.M. -7:50 P .M. Mayor Swaim pointed out that statistical data shows how good the Police Department is doing in resolution of crimes, recovery of stolen properties , ranking in the top in cities of comparable size. He said that he did not desire to get in an adversarial position with the Pol i ce Department. In addressing t he funding, t hat i t is there, Mayor Swaim added that the auditor said there s h ould be funds to run the City in the case of an emergency. He commented that he has worked very diligently to get the City i n the position of a strong f inancial base adding that he has sympathy and empathy with the employees but that he fee ls care should be taken in committing non-reoccurring funds to reoccurring costs. He pointed out that over $800 , 000.00 per year is spent on insurance for employees urging that the Council discuss the matter before it becomes argumentative about the issue noting that the Council has worked through problems in the past. He said that he fully expects the issue to be on the ballot in November a dding that the issue is not a ll a b out emp l oyees that it also says that we can never cut the number of employees, that we can never lower the benefits and that we must a l ways give a cost of living raise which dictates what the Ci ty is going to do with i ts money in the f uture. He said that he thinks it is v ery dangerous for any department to have an iron clad situation that says the number of employees can never be lowered or that the number of benefits cannot be changed point ing out a $34 .00 increase in family coverage which was absorbed during the year by the City and not passed on to the emp l oyee . Alderman Howard asked that graduations from the Police Academy be made available to the Council so t he ceremoni e s may be a t tended . c. APPOINTMENTS: Incoming Municipal Court Clerk Mayor Swaim announced that the p re sent Mu nicipal Court Clerk i s retiring noting a luncheon on September 8 , 1998 in her honor. He re l ated that the position is an appointed one and that Municipal Judge Batton has recommended Ms. Donna Brimmage, presently Deputy Court Clerk , as Mun i cipal Court Clerk. Alderman Wilson moved, seconded by Alderman Williamson that Ms. Donna Brimmage be appointed as Jacksonville Municipal Court Clerk according to State Statute . MOTION CARRIED. (Mayor Swaim pointed out that salary will be dedicated per State Statute limitations, $23,000.00.) ANNOUNCEMENTS: Mayor Swaim announced that City Hall would be closed August 7, 1998 in celebration of Labor Day. 6 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING SEPTEMBER 3, 1998 7:00 P.M. -7:50 P .M. He also announced that there will be a presentation by the Arena Board at the next Regular City Council Meeting. Alderman Ray announced a Cardboard Boat Race sponsored by the Jacksonville Rotary Club to be held during the Mums, Music, and Muscadine Festival . A carnival at the Elderly Activities Center was announced for 12 September, 1998. ADJOURNMENT: Mayor Swaim, without objection, approximately 7:50 p.m. ula M. Hawkins City Clerk-Treasurer 7 adjourned the meeting at ......... .S} CITY OF JACKSONVILLE OP ENED BY Lu Haw k i n s 1/J- TABULATION SHEET BID NUMBER JAX98 01 3 DEPT. Fire DATE 21 1 t2a TIM E JO·no a m TABULATED BY~ Mus h rus~h'---- Engine Exhaust Removal Units Air Vacuum Corp QTY. DESCRJPTIDN M10UNT I o'El~~t-I AMOUNT I olfJU,f:-I AMOUNT 1. 4 Central Fire Sta t ion 11,858. 2. 3 Fir e Station 1/2 2,960.5 8,881. 3. 1 Fire Station 113 3,327 .0 3,327. 4. 1 Fire Sta tion 114 3,327.0 3,327. 9 OPTIONA L -INSTALLATION TOTA L PR I CE TERMS RECOMMENDED BIDDER City Council Of Jacksonville, Arkansas AGENDA Regular City Counc il Meeting SEPTEMBER 17, 1998 1. OPENING PRAYER: 2. ROLL CALL : 3. PRESENTATION OF MINUTES : 4 . APPROVAL AND/OR CORRECTION OF MINUTES 5 . CONSENT AGENDA: FIRE DEPT: POLICE DEPT: OECD: 6. WATER DEPARTMENT: 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 7:00p.m . Regular C ity Council Meeting September 3, 1998 Regular Ci ty Council Meeting August 20, 1998 Regular Monthly Report/August Fire Ch ief Vande rhoof Regular Monthly Report/Augus t Police Chief Hibbs Regular Monthly Report/August OECD Director Frank Rowland 10 . STREET DEPARTMENT: a . Request to Accept Bid: Sidewalk Program (Mayor Swaim ) 11. PARKS & REC DEPT: 13. PLANNING COMMISSION : 14. GENERAL: 15. APPOINTMENTS : 16. ANNOUNCEMENTS: ADJOURNMENT b . a. b. c. Request to Accept Bid: North lake Drainage Project (Mayor Swaim) ORO. 1093 (#3-98) ANNEXAT ION Watkins Property (Mayor Swaim ) ARENA BOARD PRESENTATION (Mayor Swa im ) ORO. 1100 (#1 0-98) Ref : Pay Increase , Pay Scale , & Bi-Annual Evaluat ion of Current Leve ls of Pay/Jacksonville Pol ice Dept. (Al d. Gary Fle t cher ) Request to Acc ep t Bid : CDBG Phase VIII Sunnyside Waterline Service Proj ect (Mayor Swaim ) CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING SEPTEMBER 17, 1998 7:00 P.M. -7:58 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DR. The Ci ty Council o f the City of Jacksonville, Ark ansas met in Regular Session on September 17, 1998 at the regul ar me et ing p l ace of the Council. Alderman Howard delivered the invocation after which Mayo r Swaim led the st anding a udi ence in the 11 P ledge of Allegiance 11 to the flag . ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton, and Howard answered ROLL CALL . Mayor Swaim also answered ROL L CALL declaring a quorum . PRESENT ten ( 10} , ABSENT ( 0} . Others present for the meeting were : City At torney Robert E . Bamburg, Human Resource Director Steve Ward, City Engineer Duane Reel , Finance Director Paul Mushrush , Publi c Works Dire ctor Murice Green , Fire Chief John Vanderhoof, Mrs. Judy Swaim, Mrs . Edith Smith, Mrs. Linda Keaton, numerous po l icemen and fi remen, Planning Comm issioner Bob Walker, and the following candi dates in the upcoming General Election, James Re i d and wi fe , Frederick Gentry, Gerr i Prince , and Sherrie Walke r. Jacksonville Patriot Editor Jon Parham, a nd interested citizens were present a l so . PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of t h e Regul ar City Counci l Meeting o f September 3, 1998 for approval and/or correction at t h e next Regular City Counci l Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Elliott that the minutes of the Regular City Council Meeting of 20 August 1998 be APPROVED. MOTION CARRIED. CONSENT AGENDA: REGULAR MONTHLY REPORT/FIRE DEPARTMENT Alderman Wilson moved, seconded by Alderman Elliott to APPROVE the monthly Report for August 1998 of the Jacksonville Fire Department. Said Report reflects a fire loss of $36,200.00 ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton, and Howard voted AYE. MOTION CARRIED. REGULAR MONTHLY REPORT/POLICE DEPARTMENT Alderman Wilson moved, seconded by Alderman Elliott that the Regular Monthly Report for August of the Jacksonville Police Department be APPROVED. Said report reflects; Fine Settlements .. .--$71,334.25, Miscellaneous Payments $ .00, Report Sales $300.00 making TOTAL COLLECTIONS: $71,634.25. ASSESSED: $50,604 .25. 1 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING SEPTEMBER 17, 1998 7:00 P .M. -7:58 P .M. ROLL CALL : Aldermen: Elliott , Smith , Lewis, Sansing, Ray, Wilson, Fletcher, Will i amson, Keaton and Howard voted AYE. NAY 0 . MOTION CARRIED . REGULAR MONTHLY REPORT/OECD Alderman Wilson moved, seconded by Regular Monthly Report for August , Development Department be approved . Alderman Elliott, that the of Economic and Commun i ty Said report re f lects : AUGUST CD Publ i c Imp r ovement Pro j ec t s: a. P r o j ects Bid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 b . Pre-const r uct ion Conference ................ 0 c. I nterim I n spection ......................... 6 d. Project Close -out . . . . . . . . . . . . . . . . . . . . . . . . . . 0 AUGUST Homebuyer Assis t ance Grant s (HAG) : Appl i ca t ion s r eceived ......................... 2 Ap p rova l P ending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 Grants Approved . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 YR -TO DAT E 1 2 17 2 YR -TO-DATE 8 N/A 6 Ho u sing Rehabilitation: OECD had two Rehab project work starts and thr ee comp l eted; along with one disability access projects in Augus t. MEE T INGS: JUN E Informationa l Meeti n gs (O E /CD) . . . . . . . . . . . . . . . . 4/2 Pu blic Me et ing (OE/CD) . . . . . . . . . . . . . . . . . . . . . . . . 0/1 Conferen ces/Semi n ars/Tr a i ning (OE/CD) . . . . . . . . . 0/1 YR-TO -DA TE 24/27 0/7 0/6 ROLL CALL: Aldermen: Fletcher, Williamson, MOTION CARRIED. Elliott, Smith, Lewis , Sansing, Ray, Wilson, Keaton, and Howard, voted AYE, NAY (0). DEVIATION IN AGENDA: PRESENTATION BY THE ARENA BOARD Mrs . Bi llie Ann Myers , Nina Cash , Charl ie Foster, and Art Humphrey, o f the Arena Board p r esented inf ormation regarding work on the All tel Arena in North Little Rock. The projected date for completion is se t for August of 1 999 and it was pointed out that tot a l f u nding at present i s seventy -two (72) million dollars. The seating is p rojected to seat a ma x i mum of eighteen (18) t housand spectators wi th adequate parking a nd safety, a priority i n the planni ng. It wa s p ointed o u t t hat three mi llion dol lar s has be e n set aside for the f i rst coup le o f years as operational r eserve . Mayor Swa i m and the Counci l thanked the Board for the pres ent ation . 2 RESUME AGENDA : WATER DEPARTMENT : WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING SEPTEMBER 17, 1998 7:00 P.M . -7:58 P .M. STREET DEPARTMENT : a . Request to Accept Bid : Sidewalk Program Mayor Swaim pointed o u t t hat $1 25 ,000.00 of Street Funds, for t he l a s t seve r a l years, has been a llocated for sidewalk constru ction. Ci ty Engineer Ree l voiced that he is comf orta ble with t h e l ow bid f rom Sur rett Cons truct i on . Alderman Wilson moved, seconded by Alderman Williamson that the low bid of $104 ,891 .75, from Surrett Construction Co., be accepted w i th funding from the Street Department Turnback Funds . MOTION CARRIED . b. Request to Accept Bid: Northlake Drainage Project Mayor Swai m aske d the Ci t y Engineer to make a recommendation to the City Cou nci l wi th r egar d to the contractor mak i ng t h e lowest b i d , Moran Cons t ruct i o n. City E n gine er Reel s t a t ed t hat the company has never done work f or t he City in the past a n d that thr ee good referen ces were supp lied. He r elated that the d i tch to b e cons t ructed i s 335 f t. l ong. Alderman Keaton moved, seconded by Alderman Howard to accept the low bid of $18 ,456.35 from Moran Construction with funding from the Street Department Turnback Funds. PARKS & RECREATION DEPARTMENT : PLANNING COMMISSION: ORDINANCE (#3-98) ANNEXATION Watkins Property AN ORDINANCE ACCEPTING AND CONFIRMING ANNEXATION OF THE UNANNEXED PORTION OF THE WATKINS PROPERTY INTO THE CITY OF JACKSONVILLE ; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES. Mayor Swa i m reminded t h e Cou nc i l t hat the ann exat ion item has gone to the Count y , that a public hearing was held , that the County approved the request , t h at it b ear s the sign a ture of the County J udge and t h at a thirty day wa iting p eriod has been met mak ing it time l y f or t h e p assage of t h e a n nexat i on o rdi n a n ce b y t he C i ty of J acks onvi lle. 3 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEET ING SEPTEMBER 1 7 , 19 98 7 :00 P .M. - 7 :58 P .M. Alderman Elliott moved, seconde d by Alderman Lewis to place the Ordinance on FIRST READI NG. ROLL CALL: Aldermen : Elliott, Smith, Lewis, Sansing , Ray , Wilson, Fletcher, Williamson , Keaton and Howard voted AYE. NAY (0). Mot i on r eceived ten (10) affirmative votes , (0) negative vot es . MOT I ON CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. Al derman Ray moved, seconded by Alderman Smith to ACCE PT the Ordinance on FI RST READING. ROLL CALL: Aldermen: Ell i ott, Smith , Lewis , Sansing , Ray, Wil son, F l etcher , Will iamson , Keaton, and Howard voted AY E . NAY (0). Motion received ten, (10 ) aff irmative votes, (0) negativ e votes . MOT I ON CARRIED. Alderman Smith moved, seconded by Alderman Sansing to ACCEPT the Ordinance on FIRST READING . ROLL CALL: Aldermen : Ell iott, Smith, Lewis, Sansing , Ray, Wi lson, Fletcher, Wi l liamson, Keaton, and Howard voted AYE. NAY (0). Motion r eceived t en (1 0) aff i rma tive v otes , {0) negativ e v otes. MOTION CARRIED. Alderman Lewis moved, seconded by Alderman Ray to suspend the rules and place the Ordinance on SECOND READING . ROLL CALL : Al dermen : Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keat on , and Howard voted AYE. NAY (0). Motion received t en {10) affirmative v otes , {0) n e gative votes . MOTION CARRIED . Whereupon City At torney Bamburg read the Ordinance for the Second Time . Alderman Elliott moved, seconded by Alderman Smith, that Ordinance be p l aced on TH I RD AND FINAL READING . ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson , Keaton , and Howard voted AYE . NAY (0). Mot i on received ten (10) affirmativ e votes , (0) negative votes. MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by City Attorney Robert Bamburg . Alderman Sansing moved, seconded by Al derman Lewis , that Ordi nance 1095 be APPROVED AND ADOPTED . ROLL CALL : Aldermen: El l iott, Smith, Lewis, Sansing, Ray , Wi l son, Fletcher, Williamson , Keaton , and Howard voted AYE . NAY (0). Motion r e ce ived ten {10 } aff i rma t ive v otes, (O) negativ e votes . MOTION CARRIED. Alderman Wi lson moved , seconded by Alderman Elliott, that the EMERGENCY CLAUSE be APPROVED AND ADOPTED . ROLL CALL : Aldermen : Elliott, Smith , Lewis, Ray, Wilson, Fletcher, Williamson, Keaton, and Howard voted AYE. NAY (0). Mot i on rece i ved ten , (10 ) affirmat ive votes, (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1093 THIS THE 1 7 th DAY SEPTEMBER, 1 9 98 . 4 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING SEPTEMBER 17, 1998 7 :00 P .M . - 7 :58 P.M. GENERAL: a. ARENA BOARD PRESENTATION / SEE DEVIATION IN AGENDA: b . ORDINANCE 1100 (#10-98) Ref : Pay Increase , Pay Scale, & Bi- Annual Evaluation of Current Levels of Pay/Jacksonville Police Department Mayor Swaim recognized City Attorney Robert Bamburg to address the i tem o f business. Mr . Bamburg explained that a sponsor for Ordinance 1100 (#1 0 -98) is not needed as originally thought. He said t hat the re are two ways for issues to be placed on the ballot , initiat i ve petitions such as was f il ed with the office of the City Clerk by the Police Department , and a referendum through action of the Ci ty Council in passing an ordina nce. He related that there was an undue har ds h ip worked t hrough by the office of the City Clerk due to i nformation not being received correctly and in a proper time frame fro m the office of the County Clerk regarding registered voters in t he City of Jacksonvi l le . He s a id he requested t h at the item be placed on the agenda so the Council could address it, since completion o f verificat i on of the voters signatures was uncertain and the possibi l ity exi sted that it might not b e possible for said verific ation t o be accomplish ed within the proper t i me f rame required for ballot preparation p oint i ng o ut deadlines set by t he Election Commission. He r elated that t h ere is a s ixty day deadline with an initiative petition and with a re ferendum from the Council there is a thirty day deadline noti ng that the di ff iculty was in the Ele ction Commission meeting a print ing deadline of two weeks before October 9, 1998, t he date absentee voting begins. He said that using the ordinance at t he October 1 , 1998 meeting of the Council might have missed that deadline pointing out that o ne part of the law does not necessarily coordinate with the other part of the law. He noted that the signatures of registered voters, on the petitions present ed to the Clerk ,s Off ice, have been ver ifie d and that the appropriate number of registered voters ha s been certified b y said offi ce for presentation t o the Board o f the Election Commiss i on. He said that presentat ion to that o ff ice on September 18, 1998 will i nsure presentation on the Ge n eral Election of 3 November 1998. He stated t hat action by the Council is not necessary. The Council did not take any action on Ordinance 1100 {#10-98). 5 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING SEPTEMBER 17, 1998 7:00 P.M. -7:58 P.M. Alderman Wilson commented that he f elt the Council wants to do what it can for the Police Department as well as other departments within the City Government noting that i t has sai d responsibility of doing so. He said that he thought the matter could have be en resolved h ad the Police Department come to the Counc il befor e circulating petitions. He related that petitions such as the one circulated by the department takes the authority away from the Council who has the responsibility of passing a budget which allocates the tax money that the City has . He expresse d concern that a precedent will be set and that the proposal as present ed calls for never cutting back on the number of personnel in the Police Department and the fact that there is a proposal for a s t ep and grade situation that commits future Councils that may or may not be able to generate the funds to pay those wages . He said that he was confident that e mpl oyees want the assurance that there will be pay increases in the future, but that the f urther out the Counci l goes i n making those assurances which gives employees the comforts desired puts the Council and the Ci ty at a greater risk because the r e is more u n certainty for the Council and t h e City. He related that he will help any way he can , commending the job done in getting signatures on the petitions . Alderman Sansing said that he felt the job of the Council is primarily t o enact the wi ll of the peop l e for the betterment o f all. c . REQUEST TO ACCEPT BID: CDBG PHASE VIII SUNNYSIDE WATERLINE SERVICE PROJECT Frank Rowland , Director of OECD Department re l ated t hat the reconstruction of the waterlines have b een an ongoing project of the City of Jacksonville and funded in part by the Office of Economic and Community Development. He said that Phase VIII is the final phase for t he reconstruction o f the wat er main lines noting that t he l ow bidder is IBECX , $74,86 5.00. He related that he was confident of the b id and requested the approval of the Counci l . Alder.man Smith moved, seconded by Alder.man Sansing that the bid of $74,865.00 from IBECX be APPROVED. MOTION CARRIED. (funding from CDBG in conjunction with the Water Department) APPOINTMENTS : ANNOUNCEMENTS: Mayor Swaim announced t h e opening of the Jacksonville Bus iness Development Center on 1 5 Oc t ober 1998 from 4:30p.m . to 6:30p .m. He said that funds have been set as i de for a business incubator with offices at 109 West Main . 6 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING SEPTEMBER 17, 1998 7:00 P.M . -7 :58 P.M. He announced that the Jacksonville Promise will meet on Saturday for a clean-up a concentrated in Sunnyside Subdivision. Mr. Steve Ward pointed out the sign up time, eight to nine o 'clock on Saturday 19 September 1 998 giving information for activit i es i nvolved with the program. Committee formation with reference to Modular Home Development Phillip Keaton requested that the Council join with members of the Planning Commission, Commissioners Mark Perry, John Hardwick , Bart Gray Jr., and Bob Walker in an effort to address the Mfg. Modular Home Development in the community. It was pointed out that another meeting of the committee formed to review salaries of the policemen is scheduled for 22 September 1998 at 8:00 a.m. at City Hall. ADJOURNMENT: Mayor Swaim, without objection, approximately 7:58 p.m. adjourned the meeting at Respectfully, ~~/4v,~~ ~~ MAYO 7 '..) ~ I BID NUMBER : JAX 98015 NORTHLAKE DRAINAGE BETWEEN QUAIL COURT & TURKEY TROT ITEM NO. QTY. DESCRIPTION 1 335 LF REMOVE & DISPOSE OF EXISTING CONCRETE DITCH 2 250 CY EXCAVATION (UNCLASSIFIED) INCLUDES 12" UNDERCUT. 3 335 LF CONCRETE DITCH BOTTOM 5'-4' WIDE 6' THICK, 3000 PSI CONCRETE FIBERMESH 4 150 tro~ SUBGRADE MATERIAL 9'C" BALLAST "B" STONE , SB-2 ETC.) 12" THi CK 5 335 LF IVISQUEEN VAP ER BARRIER (670' X 6') 6 200 SY SEED & FERTILIZER 7 800 EA. CONCRETE BLOCK DITCH WALL 8" X 8 " X 16'. FILL VOl OS WI"TH 4000 PSI PEA GRAVEL GROUT, #5 VERTI CAL BARS 15.50.C. TOTAL PRICE: TERM S: RECOMMENDED BIDDER: r DEPT.: STREET BUU.OING & UTILITY CONTRACTORS UNIT PRICE AMOUNT s 10.00 $ 3,350 .00 s 15.00 $ 3,750.00 $ 45.00 $15,075.00 $ 15.00 $ 2,250.00 s 1.00 $ 335.00 $ 2.00 $ 400.00 s 5.00 $ 4 ,000.00 ~{:~;~:~:f~:~:~ $29.160.00 CITY OF JACKSONVILLE TABULATION SHEET DATE: 9/10198 TIME: 10:00 tw. SURRETT TOWNSHIP CONSTRUCTION BUILDERS UNIT UNIT PRICE /WOUNT PRICE tw.OUNT $ 21 .50 s 7,202 .50 $ 4.00 $ 1,340.00 $ 12.50 s 3,125.00 $ 6.50 $ 1,625 .00 s 15.00 s 5,360.00 $ 22.00 s 7,370.00 $ 15.00 s 2,250.00 $ 21 .00 $ 3,150.00 s 4.50 s 1,507.50 $ 1.20 s 402.00 tiJ OPENED BY: LU LEONARD-HAWKINS TABULATED BY: DEBBIE JERNIGAN J.S. MCV JEFCO BOROCO CONSTRUCTION CONSTRUCTION CONSTRUCTION UNIT UNIT UNIT UNIT PRICE /WOUNT PRICE AMOUNT PRICE /WOUNT PRICE AMOUNT $ 14 .60 $ 4,891.00 s 5.00 $ 1,675.00 s 40.00 $13,400.00 $ 2.60 $ 871 .00 $ 19.20 $ 4,800.00 s 28.00 $ 7,000.00 s 20.00 $ 5,000.00 $ 3.44 $ 860.00 s 30.00 $10,050.00 s 46.00 $15,410.00 s 30.00 $10,050.00 s 19 .76 $ 6,619.60 $ 35.82 s 5,373.00 s 10.00 s 1,500.00 $ 15.00 s 2,250.00 s 10.60 s 1,590.00 $ 2.00 s 670.00 s 2.00 s 670.00 s 1.00 s 335.00 s 1.35 s 452.25 MORAN CONSTRUCTION UNIT PRICE /WOUNT . $ 9.00 s 3,015.00 $ 10.16 s 2,54D.OO $17.91 $ 5.999.85 s 26.67 s 4.ooo.5o 1 I $ 0.60 $ 201.00 s 5.00 s 1.000.00 s 1.00 s 200.00 $ 1.58 s 316.00 s 2.00 s 400.00 $ 2.00 s 400.00 s 3.00 s 600.00 s 1 .50 s 300 .00 s 5.00 s 4,000.00 s 15.50 $12,400.00 $ 9.61 s 7,688.00 $ 5.50 s 4 ,400.00 s 5.00 s 4 ,000.00 s 12.24 $ 9,792 .00 s 3.00 s 2,400.00 . ~=~=~=~=~:}f~=~ $24,445.00 }!~~=~=~ =~ :~:~: ~ :~ $26.487.00 .::;::}:::::::;':: $33,788.00 =~ =~=~: }~ :~:~:j:~: $31.055.00 ::?~:~:~:}~:~:~: $35,435.00 :-:·:·:·:<·:·:·:·:·: $20.784.85 ~=~=?~:}~:) $18 .456.35 MO RAN CONSTRUCT ION _ • BID TABULATION DIFFERENCE ( ( ....,.. r ,. •r~x?d .. ~-----.. ~~~~......-~---... ~. BID NUMBER : Jll:l. 98014 DEPT.: STREET SIDEWALK CONSTRUCTION HARRIS CONSTRUCTION ITEM UNIT NO. QTY. DESCRIPTION PRICE AMOUNT REMOVE & REPLACE SIDEWALK 1 1057 LF GRAHAM RD. • NORTrlEAST ERN TO s 14 .90 s 15,749.30 LOOP RD . (NORTH SI DE) 2 1800 LF SOUTrl JAMES ST.· SHANNONDOAH ST. s 12.85 $ 23,130.00 TO MEGA MARKET (WEST SIDE) 3 440 LF SOUTrl JAMES ST.· NINA ST . TO s 14,00 s 6,160.00 REDMOND RD. !WEST SIDEl 4 1500 LF WARREN ST .• MAIN ST. TO SOUTH s 14.90 $ 22,350.00 FIRST ST. I EAST SIDE\ 5 364 LF SHARP ST.· KEATON ST. TO NINA ST. !(EAST SIDE\ s 13.00 s 4,732 .00 6 205 LF NINA ST. ·SHARP DR . TO PARK RD . IINORTH SIDE) 5 14.95 s 3.064 .75 6A 258 LF PARK RD .· NINA ST. TO REDMOND RD . $ 14 .95 s 3,857 .10 /WEST SIDE) 7 982 LF SCHOOL DR.· JACKSONVILLE JR. HIGH s 16.00 s 15.712.00 TO SOUTrl JAMES (NORTrl SIDE) 8 680 LF REDMOND RD .• SOUTH JAMES TO $ 14.50 s 9,860.00 RAILROAD /NORTH SIDE) 9 608 LF SOUTH OAK ST. • CHESTNUT ST. TO s 14 .00 s 8,512.00 SPR ING ST.{VVj:ST SIDE) 10 1478 LF MARSHALL RD . • WILLOW SEND APT . TO s 15.00 s 22,170 .00 HI LL RD . (WEST SIDE) 11 188 LF SOUTH HOSPITAL· SCHOOL SR. TO $ 16.00 $ 3,008.00 PATHFINDERS HOME (EAST SIDE) 12 146 LF SOUTH HOSPITAL · BURMAN DR . TO s 16.00 $ 2,336 .00 MAIN ST. (EAST SIDE) TOTAL PRICE: ::::::::::::::::::::: $ 140,641.15 TERM S : RE COMMENDED BIDDER : EXTENSION AREA FOUND IN BID TAB \ "-, " \ CITY OF JACKSONVlLLE TABULATION SHEET DATE: 9/10/98 TIME: 10:00 AM SURRETT SAINE CONSTRUCTION CONSTRUCTION UNIT UNIT PRICE AMOUNT PR IC E AMOUNT s 10 .75 $ 11 .362.75 s 12.90 $ 13,635.30 $ 10.75 $ 19 ,350.00 $ 12 .90 s 23,220.00 $ 11.00 $ 4,940.00 $ 12.90 $ 5,676.00 s 10.75 $ 16,125.00 s 12.90 s 19,350.00 s 11.00 $ 4 ,004.00 $ 12.90 s 4.695.60 s 11 .00 s 2,255.00 $ 12 .90 s 2,644 .50 s 11.00 $ 2,838.00 s 12.90 s 3,328 .20 s 10.75 s 10,556.50 $ 12.90 s 12,667.80 $ 10.751 $ 7,310.00 s 12.90 s 8,772.00 $ 11 .00 $ 6,688.00 s 12.90 s 7,943.20 s 10.75 $ 15,888.50 s 12 .90 s 19.066.20 $ 11.00 $ 2.068.00 $ 12.90 s 2,425 .20 s 11.00 s 1,606.00 s 12.90 s 1,883.40 }}~:~:f}~ s 104,891.75 ~=~=~ =~= ~= ~= :: ~=f~ $ 125,207 .40 SURRETT CONSTRUCTION jJJJ- OPENED BY: LU LEONARD-HAWKINS TABULATED BY: DEBBIE JERNIGAN JEFCO. MCV J.S. CONSTRUCTION CONSTRUCTION CONSTRUCTION UNIT UNIT UNIT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT $ 12.00 $ 12,694.00 s 11 .13 $ 11,764.4 1 s 13.80 s 14 ,586 .60 $ 11.50 s 20,700.00 $ 11.13 s 20 ,034 .00 $ 13.80 s 24,940.00 $ 12 .00 $ 5,280.00 s 11.13 s 4,897.20 $ 13 .80 s 6,072.00 $ 11.50 $ 17,250.00 $ 11 .13 s 16.695.00 $ 13.80 s 20,700.00 $ 12.00 s 4,368.00 $ 11.13 s 4,051.32 $ 13.80 s 5,023 .20 $ 12.00 s 2,460.00 s 11 .13 s 2,281.65 $ 13.80 s 2,829.00 $ 12.00 $ 3.096.00 $ 11.13 s 2,871.54 $ 13.80 s 3,560.40 $ 12 .00 s 11,794.00 s 11 .13 s 10,929 .66 s 13 .80 s 13 ,55 1.60 s 12.00 s 8,160.00 $ 11.13 s 7,568.40 s 13.80 s 9,394 .00 $ 12.00 s 7,296.00 $ 11.13 $ 6,767.04 $ 13.80 s 8,390 .40 $ 11.50 s 16,997.00 $ 11 .13 s 16 ,450.14 $ 13 .80 s 20,396.40 $ 12.00 s 2,256.00 $ 11 .13 s 2,092 .44 $ 13.80 $ 2.594.40 s 12.00 1 s 1,752.00 s 11.13 s 1,624 .98 s 13.80 s 2,014 .80 :::;:;:::;:{{=~ s 114.083.00 ~=}~:~:=:t}~ s 108,027.78 ~:~=~=~=~=~:~{=~=~ s 133,942 .80 / ( _...::> - TOWNSH IP BUILDERS UNIT PRICE AMOUNT $ 14.55 $ 15,379.35 s 11.85 s 21 ,330.00 . $ 11.85 s 5,214 .88 $ 14.55 $ 21,825.00 s 11.85 s 4.313 .40 s 11.85 $ 2.429 .25 s 11.85 s 3.057 .30 $ 11.85 s 11.636.70 s 11.85 s 8,058.00 $ 11.85 s 7,204.80 s 14 .55 s 21,504.90 s 11.85 $ 2.227.80 $ 11.85 s 1,730.10 ::::::::::::::::::::: s 125,911.48 . City Council Of Jacksonville, Arkansas AGENDA Regular City Council Meeting OCTOBER 1, 1998 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES 5. CONSENT AGENDA: 6. WATER DEPARTMENT: 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11 . PARKS & REG DEPT: 13 . PLANNING COMMISSION: 14. GENERAL: 7 :00 p.m . 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT 7:00p.m. a. Regular City Council Meeting September 17, 1998 Regular City Counc il Meeting September 3, 1998 PUBLIC HEARING: CDBG I Goshen Project Re-allocation of Funds b. DISCUSSION: Cable TV Study c. ORO. 11 03 (#13-98) Annual Millage Ordinance d. REPORT: Police Committee CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING OCTOBER 1 , 1998 7 :00 P .M. -8:00 P.M . REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DR . The City Council of the Ci t y of Jacksonville, Arkansas met in Regular Session on October 11 1998 at the regular meeting place of the Counci l . Alderman Robert Lewis delivered the invocation after which Mayor Tommy Swaim led the standing audienc e in the 11 Pl edge of Allegiance 11 to the flag . ROLL CALL: Aldermen: Elliott 1 Smi thl Lewis, Sansing I Wilson , Fletcher, Williamson and Howard answered ROLL CALL. Mayor Swaim also answered ROLL CAL L, dec l aring a quo r um . PRESENT eight (8}, ABSENT two (2}. Alderman Keaton was ill, and Alderman Ray was a b sent for reasons unknown. Ot hers present for the meeting were : City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt , Po lice Chi e f Larry Hibbs, Finance Director Paul Mushrush, Public Works Director Murice Green, OECD Director Frank Rowland, Business Development Center Manager Kay Phillips, Mrs. Tommy Swaim, Mrs. Edith Smith, interested citizens and members of the press . PRESENTATION OF MINUTES : Mayor Swaim presented the minutes of the Regular City Council Meeting of September 17, 1998 for approval and/or correct ion at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: A1der.man Sm i th moved, seconded by A1der.man Howard that the minutes of the Regular City Council Meeting of 3 September 1998 be APPROVED . MOTION CARRIED. DEVIATION IN AGENDA: GENERAL : a. Public Hearing: allocation of Funds CDBG I Ghoshen St. Project Re - At 7: 04 p.m. Mayor Swaim opened the public hearing as advertised by the office of OECD regarding CDBG funding for Ghoshen Street Extension. Mr . Frank Rowland expressed that property rights cannot be obtained for the extension of Ghoshen St. and that the funding will be l o st unless it is committed to a definite project. He requested that the City Counc i l approve the allocation of $95 ,000.00 from 19 96 funding in t he following manner; a 11 $20 1000.00 allocation into rehab funds 11 , 11 $34,000.00 to parking lot improvements on Spring St. for the Elementary School 11 , and $41,000 .00 t o t he Fire De partment for fire fighting equipment. 1 -- CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING OCTOBER 1, 1998 7:00 P.M . -8:00 P.M. Alderman Williamson expressed that he and Aldermen Keaton and Howard had met with the F ire Department and introduced Mr. Ron Peek to address the item or equipment requested by the department. Mr . Peek d emonstrated the gear used by the fire fighters called PBI Gold as he explained the benefits of said equipment in protecting each fireman pointing out that the life expectancy of the equipment is from three to five years. He explained that there are plans underway to take care of the gear properly explaining that ultra- violet light and sunlight degrades the equipment. Alderman Wilson suggested that the City should replace at least a third of t he equipment annually. Mayor Swaim related that the allocation, if approved by Council as suggested by Mr. Rowland will take care of equipping 2/3 of the firefighting equipment and budget considerations could be given to the remainder. Mayor Swaim closed the public hearing at 7:13 p.m. Alderman Smith moved, seconded by Alderman Lewis to reallocate $20,000 .00 for Additional Rehab Funds, $34,000.00 for parking on Spring Street to accommodate the Elementary School, and $41,000.00 for the Fire Fighting Equipment. MOTION CARRIED. CONSENT AGENDA: WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: PARKS & RECREATION DEPARTMENT: PLANNING COMMISSION: GENERAL: RESUME AGENDA: b. DISCUSSION: Cable TV Study Mayor Swaim stated that there was a meeting of Metropl an and t here was an approval of that group to move forward with a Cable TV Study adding tha t s a id act ion did not commit the cities involved . He said that a Fiberoptic Cable System has been under discussion by the cities in the Central Arkansas area. He said that three companies have responded with proposals wh i ch are being given consideration for a study to determine the feasibility of whether a cabl e tv ope ration , either regional or in each municipality would be feasible and whether i t could be done with revenue bonds as opposed to tax dollars. He said that it will be up to the Council 2 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING OCTOBER 1, 1998 7:00 P.M. -8:00 P.M. as to whether the City should be involved in the study . He named United Telesystems Inc . of Savanna, Georgia as one of the companies having submitted a proposal to do the study. He re lated that the estimated cost for Jacksonville as a part of the study is approximately $14,000.00; Little Rock $67,500.00 to do the study alone, N .L.R. $25,000.00 and Sherwood $10,500.00 and Maumelle $6,500.00, said price based on the size of the areas. He said the study would take about ninety days for completion. Alderman Wilson suggested that the item be on the next Regular City Council Agenda and that proposals be looked at regarding what t he study entails with references regarding past performance. Mayor Swaim related that he has information in hand for the Council and that the companies are willing to come before the Council and make a presentation regarding the study. Alderman Sansing said that the Council needs to know if any real reduction in rates will be offered to the citizens. Mayor Swaim said the Council should look seriously at any subsidizing of television services. He related that because of the size of Comcast, one of the five largest companies in the country, adding that few companies want to compete directly with them. He pointed out that the City does not have control over the Cable TV service, that the FCC has regulatory powers. c. ORDINANCE 1103 (#13-98) ANNUAL MILLAGE ORDINANCE AN ORDINANCE FOR THE PURPOSE OF LEVYING ONE (1} MILL AND ONE (1) MILL AGAINST ALL PERSONAL PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF JACKSONVILLE, ARKANSAS; FOR THE PURPOSE OF LEVYING ONE ( 1) MILL AND ONE ( 1} MILL AGAINST ALL REAL PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF JACKSONVILLE; FOR THE PURPOSE OF EFFECTING CERTIFICATION TO THE COUNTY CLERK OF PULASKI COUNTY OF THE TAX LEVIED AND OTHER PRESCRIBED MATTERS PERTAINING THERETO; AND, FOR OTHER PURPOSES. Alderman Wilson moved, seconded by Alderman Williamson to place the Ordinance on FIRST READING. ROLL CAL L: Aldermen: Elliott, Smith, Lewis, Sansing, Wilson, Fletcher, Williamson, and Howard voted AYE. NAY (0) . Motion received eight (8) affirmative votes, (O) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance . Alderman Sansing moved, seconded by Alderman Smith to dispense with the reading o f the Ordinance in its entirety. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Wilson, Fletcher, 3 -- CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING OCTOBER 1, 1998 7:00 P.M. -8:00 P.M . Williamson and Howard voted AYE. NAY {0). (8) affirmative votes, (O) negative votes. Motion received eight MOTION CARRIED. Alderman Smith moved, seconded by Alderman Sansing to ACCEPT the Ordi nance on FIRST READING. ROLL CA LL: Aldermen: E ll i ott , Smith, Lewis, Sansing, Wilson, Fletcher, Williamson, and Howard voted AYE. NAY {0) . Motion received eight (8) affirmative votes, (O) negative votes. MOTION CARRIED. Alderman Elliott moved, seconded by Alderman Lewis to suspend the rules and place the Ordinance on SECOND READING . ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Wilson, Fletcher, Williamson, and Howard voted AYE. NAY {0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon City Attorney Bamburg read the Ordinance for the Second Time. Alderman Sansing, moved, seconded by Alderman Lewis, that Ordinance be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Wilson, Fletcher, Williamson, and Howard voted AYE . NAY {0). Motion received eight (8) affirmative votes, (O} negative votes. MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by City Attorney Robert Bamburg. Alderman Lewis moved, seconded by Alderman Elliott, that Ordinance 1095 be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Wilson, Fletcher, Williamson, and Howard voted AYE . NAY {0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Smith moved, seconded by Alderman Lewis, EMERGENCY CLAUSE be APPROVED AND ADOPTED. ROLL CALL: that the Aldermen: Elliott, Smith, Lewi s, Sansing, Wilson, Fletcher, Williamson, and Howard voted AYE . NAY {0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1103 THIS THE 1st DAY OF OCTOBER, 1998. DEVIATION IN AGENDA: At this time Mayor Swaim pointed out that there are three ordinances, numbers 1104 dealing with waiving compet itive bidding for Police Department hardware, software, and equipment, 1105 and 1106 dealing with reclassifying certain properties, that may need to be placed on the agenda for action. He pointed out that there were no objec tions to either rezoning. 4 "'' \ CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING OCTOBER 1 , 1998 7:00 P.M. -8:00 P .M. Alderman Wilson moved, seconded by Alderman Sansing to suspend the rules and place Ordinances 1105 , 1106 and 1104 on the Agenda fo r action. MOTION CARRIED. c-1 . ORDINANCE 1105 (#15-98) AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE , ARKANSAS {GENERAL LOCATION : RAY ROAD, JACKSONVILLE, ARKANSAS) ; AMENDING ORDINANCE NUMBERS 213 AND 238 AND THE LAND USE MAP OF THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES . Alder ma n Smith move d , s e con ded by Alderman Wi l son t o p lace t h e Ordinanc e on FIRST READING. ROLL CAL L : Alder men : Ellio t t, Smith , Lewi s , San s ing, Wil s o n , Fl etcher, Wi ll iamson , and Howa r d voted AYE. NAY (0) . Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED . Whereupon , Ci t y Att orney Bambur g read the Ordina n ce . Alde rman Wi l son moved , secon ded by Al d erma n San sing to ACCEPT the Ordi nan ce on FIRST READING . RO LL CAL L : Alderme n: Ell iot t, Smith , Lewis , Sansing, Wilson, Fletcher, Wi l liamson, a n d Howar d voted AYE . NAY (0) . Motion received eight (8) affirmative votes , {0) negative votes. MOTION CARRIED. Alderman Wi l son moved, s econ ded by Alderman Williamson to suspend the rules and p l ace the Ordinance on SECOND READING. ROLL CALL : Aldermen: E ll iott , Smith, Lewis , Sansing, Wi l son , Fletcher, Williamson, and Howard vot ed AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon City Attor ney Bamburg r ead t he Ordi n a n ce for the Second Time . Alde rman L ew i s , moved , seconde d by Alderman San s i ng , that Ordi n ance be p l aced o n THIRD AND FINAL READING. ROLL CALL : Al der men: Elliott, Smit h, Lew i s , Sansing , Wilson , Fle t cher , Wi l l iamson , and Howard voted AYE . NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTIO N CARRI ED. Ordinance r ead THIRD AND FINAL TIME by City Attor ney Rober t Bamburg. Alderman Smith move d , s e conded by Al derman Sansing, that Ordinance 1095 be APPROVED AND ADOPTED. ROLL CALL: Aldermen : E ll i ott , Smith, Lewis , Sansing , Wi l son , Fletch er , Wil l iamson , and Howard voted AYE . NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED . ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1105 THIS THE 1st DAY OF OCTOBER, 1998 . 5 c-2 . ORDINANCE 1106 (#16-98) CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING OCTOBER 1 , 1998 7:00 P .M. -8 :00 P .M. AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE, ARKANSAS (GENERAL LOCATION : TRICKEY LANE AND STATE HIGHWAY 294, JACKSONVILLE , ARKANSAS); AMENDING ORDINANCE NUMBERS 213 AND 238 AND THE LAND USE MAP OF THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES. Alderman Sansing moved , seconded by Alderman Smith to place the Ordinance on FIRST READING. ROLL CALL : Aldermen: Elliott, Smith, Lewis, Sansing , Wilso n , Fletcher, Williamson, and Howard vot ed AYE. NAY (0). Motion received eight (8) affirmative votes, (O) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. Alderman Wil son moved, seconded by Alderman Smith to dispense wit h the reading of the Ordinance in it s entirety. RO LL CALL: Aldermen: Elliott, Smith , Lewis, Sansing , Wilson , Fletcher , Williamson and Howard voted AYE. NAY (0). Motion received eight D(8) affirmative votes, (0) negative votes . MOTION CARRIED. Alderman Smith moved, seconded b y Alderman E lliott to ACCEPT the Ordinance on FIRST READING . ROLL CALL: Al dermen : Elliott, Sm i th , Lewis, Sansing , Wilson, Fletcher, Wi lliamson , and Howar d voted AYE. NAY (0) . Motion received eight (8) affirmative votes, {0) negative votes. MOTION CARRIED. Alderman Howard moved, seconded by Alderman Wilson to suspend the rules and place the Ordinance on SECOND READING. RO LL CALL : Aldermen: Elliott, Smith, Lewis , Sansing , Wi l son, Fletcher, Wil l iamson, and Howard voted AYE. NAY (0). Motion received eight (8) affirmative votes, (O) negative votes. MOTION CARRIED . Whereupon City Attorney Bamburg read the Ordinance for the Second Time. Alderman El l iott, moved, seconded by Alderman Sansing, that Ordinance be p l aced o n THIRD AND FINAL READING. ROLL CALL: Aldermen: Elliott, Smith , Lewis, S a nsing, Wilson , Fletcher, Williamso n, and Howard voted AY E . NAY (0). Motion received eight (8) affirmative votes, (0} negative votes. MOTION CARR I ED. Ordinance read THIRD AND FINAL TIME by City Attorney Robert Bamburg. Alderman Lewis moved, seconded by Alderman Wilson, t hat Ordinance 11 06 be APPROVED AND ADOPTED. ROLL CALL: Aldermen: El liott, Smith, Lewis, Sansing, Wilson, F letcher , Williamson, and Howard voted AYE. NAY (0). Motion received eight {8) affirmative votes, (0) negative votes. MOTION CARRIED . 6 ( , ( (!, ·I\"\ \ CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING OCTOBER 1, 1998 7:00 P.M. -8 :00 P.M. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1106 THIS THE 1st DAY OF OCTOBER, 1998 . c -3. ORDINANCE 1104 (#14-98) AN ORDINANCE WAIVING COMPETITIVE BIDDING BY THE CITY OF JACKSONVILLE, ARKANSAS, FOR THE PURPOSE OF PURCHASING ARKANSAS CRIME INFORMATION COMMUNICATION (ACIC) HARDWARE AND SOFTWARE; DECLARING AN EMERGENCY; AND , FOR OTHER PURPOSES. Mayor Swaim intro duced Police Chief Larry Hibbs who related to the Council that t he Arkansas Crime Informat i on Center is in the process of upgradi ng all of their technology and equipment, putting in new terminals at the facilities that operate off the center . He said they are the source for all warrant information, stolen property, license checks, etc. the hub of all things needed in law enforcement. He said that a n option to purchase the equipment s t ated in the ordinance was presented to the department by the State on a contract that would be based on a 3 6 month payment schedule, $37,800.00 total. He said the benefit of the contract offered by the State wi ll give a twenty-four hour a day, seven day a week, maintenance program which would not be avai l able any other way. He recommended the purchase contract. Mayor Swaim said that ACIC is the only State approved agency to handl e all the crime information in response to a question from Alderman Sansing regarding other information sources. Chief Hibbs said that through the ACIC there lS access to national crime information center adding that it is a very necessary element. Alderman Williamson questioned passage of an ordinance with the purchase on State contract. Mayor Swaim said that the City Attorney recommended that the purchase be done with passage of an ordinance . Chief Hibbs voiced that it is a lease and at the end of 36 months the City has the option to keep the equipment and utilize i t as it is or that it can be traded in and get new equipment continuing on with anothe r program if desired noting that there is no discount for early payment. Mayor Swaim said that Chief Hibbs wants to make the purchase under State contract in that he des i res to know how well the equipment works as well as the consideration for the 24 -hour response time capabi l ity . 7 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING OCTOBER 1, 1998 7:00 P.M. -8 :00 P.M. Alderman Sansing moved/ seconded by Alderman Williamson to p lace the Ordinance on FIRST READING. ROLL CALL: Alde r men: Elliott 1 Smith/ Lew is/ Sansing , Wilson, Fl etch er / Williamson, and Howard v oted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED . Wh ereupon, City Attorney Bamburg r ead t h e Ordinance. Alde rma n Sansing moved, seconded by Al der man Wilson to ACCEPT the Ordinance on FIRST READING. ROLL CALL : Aldermen: El liott , Smith, Lewis/ Sansing, Wilson/ Fl etcher , Williamson/ and Howard voted AYE. NAY (0) . Motion received eight (8) affirmative votes, (O) negative votes. MOTION CARRIED. Alderman Wilson moved , seconded by Alderman Williamson to suspend the r u les and pl ace the Ordinance on SECOND READING. RO LL CALL : Aldermen: El liot t, Smith, L ewis , Sansing 1 Wilson 1 Fletcher, Williamson / and Howard voted AYE. NAY (0). Motion received eight (8) affirmative votes, (O) negative votes. MOTION CARRIED . Whereupon City Attorney Bamburg r ead the Ordi nance for the Second Ti me . Alderman E llio tt, mo ved , seconded b y Alderman Smith/ that Ordinance be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen : Elliott , Smith , Lewis , Sansing, Wilson, F letcher , Williamson, and Howard voted AYE . NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by City Attorney Robert Bamburg. Alderman Wi l son moved, seconde d by Alderman Lewis, that Ordinance 1106 be APPROVED AND ADOPTED. ROLL CALL : Aldermen : Elliott, Smi th, Lewis, Sansing/ Wilson, F letch er , Williamson, and Howard voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Wilson moved , seconded by Alderman Lewis 1 that the EMERGENCY CLAUSE be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott , Smith , Lewis , Sansing , Wi l son , Fletcher , Williamson, and Howard voted AYE. NAY (0). Motion received eight (8) affir.mative votes, (O) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1104 THIS THE 1st DAY OF OCTOBER, 1998. d . REPORT Police Committee Alderman Howard commented that Al dermen Wilson , Sansing, and Ray also served on t he committee. He remarked to Chief Hibbs that the 8 I k'D CITY OF JACKSONV I LLE REGULAR CI TY COUNCIL MEETING OCTOBER 1, 1 9 98 7:0 0 P .M . -8:00 P .M. Council is committed to keeping and maintai n i ng a first class Police Department. He commended Steve Ward and Paul Mushrush for the salary information provi d ed to the committee . He related that over the l ast ten years there was at least a 3.5% pay rai se through all those years. He remarked that the committee feels the department i s doing an outstanding j o b and wi l l help any way possible. Mayor Swaim pointed out that there wa s as much as an 8% raise one year and one year a $1,000 .00 flat raise adding that the first two year s of his term, there were no funds ava i lable f o r raises . He recognized Frank Rowland, introduced in her absence Kay Phi l lips, Manage r f or the Jacksonvi ll e Small Business Development Center. He noted the GRAND OPENING from 4:30 to 6:00 p .m. on 15 October 1998 at the 11 0ld Water Departme nt 11 building which has been transfor med into the center . An open invitation was given to everyone to share in the event. Mr. Row l and said that the serv ice is provided to people who want to star t businesses which wi l l be sustained throughout the years. Mayor Swaim expla i ned that courses wi l l be offered to educate new businesses of taxes, laying out a market i ng plan to help their business be ma i ntained for a long period of time. APPOINTMENTS : ANNOUNCEMENTS : Mayor Swaim announced that the committee formed t o address modular and manufactured home s wi l l meet at City Hall, at 6:00 p .m. on Monday 5 October 1998 encouraging Planning Commission and City Counci l Members to attend . CITY AUCTION : 3 OCTOBER 1998 at City Warehouse at 9:00 a .m . MUMSFEST : 3 AND 4 OCTOBER 1 9 98 at Dupree Park with a Parade at 10 :00 a.m . in downtown J ackson ville Mayor Swaim pointed out that the Chamber of Commerce made a con tribut ion which enabled the City to construct the first phase of a stage at Dupree Park which can be used for many years. He pointed out improvements t o the park, namely, the soccer fields and Dupree Lake and the addition of some 200 parking spaces in a paved and marked area. He noted that fifty acres have been added for future expansion. 9 --CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING OCTOBER 1, 1998 7:00 P.M. -8:00 P.M. He p o inted out that the American Legion Regiona l Tour nament , a big plus for the community , is being held at Dupree Park commending a ll volunteer efforts o f the c i t izens of the City. ADJOURNMENT: Mayor Swaim adjourned the meeting at approximately 8:00 p.m. MOTION CARRIED . Respectfully, City Clerk-Treasurer 10 City Council Of Jacksonville, Arkansas AGENDA Regular City Council Meeting OCTOBER 15, 1998 1. OPENING PRAYER : 2. ROLL CALL: 3. PRESENTATION OF MINUTES : 4. APPROVAL AND/OR CORRECTION OF MINUTES 5 . CONSENT AGENDA: POLICE DEPT: FIRE DEPT: ANIMAL CONTROL: OECD: 6. WATER DEPARTMENT: 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9 . POLICE DEPART MENT : 10. STREET DEPARTMENT: 11 . PARKS & REG DEPT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS : 16. ANNOUNCEMENTS: ADJOURNMENT 7:00p.m . a. Regular City Council Meeting October 1 , 1998 Regular City Council Meeting September 17, 1998 Regular Monthly Report/September Chief Larry Hibbs Regular Monthly Report/September Chief John Vanderhoof Regular Monthly Report/September Public Works Director Green Regular Monthly Report/September OECD Director Frank Rowland DISCUSSION : Contract Negotiations Fire Station #2 Roof DRAINAGE REPORT by City Engineer Reel b. SIDEWALK REPORT by Public Works Director Murice Green a. REPORT/C able TV Meeting CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING OCTOBER 15, 199 8 7 :00 P .M. -7:58 P .M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DR. The City Council of the Ci t y of Jacksonville, Arkansas met in Regul ar Session on October 15 , 1 998 at t h e r egul ar meeting place of the Counci l . Alde r man Smith del i ve r e d the invocat i on a ft er which Mayo r Swaim led the stan ding audience i n the 11 P l edg e of Allegiance 11 t o t h e flag. ROLL CALL: Aldermen: Elliott , Smith, Sansing, Ray, Wi lson , Williamson, Keaton, and Howard answered ROLL CALL . Mayor Swaim also answe r ed RO LL CALL decla ring a quorum . PRESENT eight (8), ABSENT (2). Others pre sent for the meeting were: City Attorney Robert E. Bamb urg, Deputy Ci ty Clerk Susan Davitt, Engineer Duane Reel, F ina n ce Director Paul Mushr ush , Publ ic Works Director Murice Green, Fi r e Chi ef John Vanderhoof , OECD Di rector Frank Rowland , and the f ol l owing candidates i n t h e u pcoming Ge n eral Election , J a mes Reid and wife , F rederi ck Gentry , and Gerri Prince, Jacksonvi lle Patriot Edi tor Jon Parham, and intere sted citizens were present also . PRESENTATION OF MINUTES : Mayo r Swaim presented the mi nut e s of the Regular City Council Meet i ng of October 1 , 1998 fo r approva l and/or correction at the next Regular Ci t y Council Meeting . APPROVAL AND/OR CORRECTION OF MINUTES : Alderman Smith moved, seconded by Alderman Ray that the minutes of the Regular City Council Meeting of 17 September 1998 be APPROVED . MOTION CARRIED. CONSENT AGENDA: REGULAR MONTHLY REPORT/POLICE DEPARTMENT Alderman Elliott moved, seconded by Alderman Wilson that the Regular Monthly Report for September of the Jacksonville Police Department be APPROVED. Said report reflects; Fine Settlements $67,688.64, Miscellaneous Payments $ 305.00, Small Claims $75.00 , Civil $875 .00, Report Sales $292 .00 making TOTAL COLLECTIONS: $69 ,235 .64 . ASSESSED: $48,670 .00. ROLL CALL: Aldermen : Elliott, Smith, Sansing, Ray , Wilson, Williamson, Keaton, and Howard voted AYE . MOTION CARRIED. REGULAR MONTHLY REPORT/FIRE DEPARTMENT Alderman E l liott moved, seconded by Alderman Wilson to APPROVE the monthly Report for September 1998 of the Jacksonville Fire Department . Said Report reflects a fire loss of $13,100.00 . ROLL CALL : Aldermen: Elliott, Smith, Sansing , Ray, Wilson, Williamson, Keaton, and Howard voted AYE. MOTION CARRIED . 1 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING OCTOBER 15, 1998 7:00 P.M. -7:58 P.M . REGULAR MONTHLY REPORT/ANIMAL CONTROL Alderman Elliott moved, seconded by Alderman Wilson to APPROVE the mont hly Animal Control Report for September 1998 . Report reflects the fol l owing: REVENUES . • • • • • • • . • . • • • • • • • • . • • • . . • • . • • . . • . $ CONTRIBUTIONS. • • . • • • • • • • . . • • . . • . . . . . . . . . . . $ ADOPTION/FINES .•.•......•.••..••.•......... $ TOTAL REVENUES ......................•...... $ 501 .50 .00 501 .50 501.50 ROLL CALL: Aldermen: Elliott, Smith, Williamson, Keaton , and Howard voted AYE. Sansing, Ray, Wilson, MOTION CARRIED. REGULAR MONTHLY REPORT/OECD Alderman Elliott moved , seconded by Alderman Wilson, that the Regular Monthly Report for September, of Economic and Community Development Department be approved . Said report reflects: S EPT. HO ME BUYER ASSISTANC E GRANTS (HAG) a. Applicat ion s Received ...................... 2 b. Approval Pending ........................... 1 c . Grants Approved ............................ 2 SE P T . HO USING REHAB I LITATI ON: a . I nf orma tional Mee t i n g (OE/CD) .............. 1/2 b. P ublic mee t ing (O E /CD) ..................... 1/1 c. Conf erences/Semin ars/Traini n g (O E /CD) ...... 0/1 YR-TO DATE 8 1 8 YR -TO -DAT E 2 1 /27 1/7 0/7 Hous ing Rehabi l itation : OE CD had three Rehab project work s t arts and one completed ; along with one t o t al f o r emergen cy , a n d one- warr anty p r oject in September. ROLL CALL : Williamson, CARRIED. Aldermen: Elliott, Smith, Sansing, Keaton, and Howard, voted AYE, NAY WATER DEPARTMENT: WASTEWATER DEPARTMENT: Ray, ( 0} • Wilson, MOTION FIRE DEPARTMENT: DISCUSSION: Contract Negotiations Fire Station #2 Roof Di scussi o n e nsued a f te r i t was related that the r e was n o b id resp onse f or t he re-roofi n g of Fire Stat i on #2. It wa s related t h a t City Engi n eer Reel negotiat e d to c ontract t h e re-roofing whi ch i s to be complet ed b y the first of Novemb er . 2 / CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING OCTOBER 15, 1998 7:00 P.M. -7:58 P.M. Alderman Wilson moved, seconded by Alderman Smith to make a commitment of $14,000.00 in the 1999 budget for the re-roofing of Fire Station #2. MOTION CARRIED. POLICE DEPARTMENT: STREET DEPARTMENT: DRAINAGE REPORT: (made a part of these minutes as exhibit "A") City Engineer Reel reviewed 1998 Drainage improvements relating that total expenditures for the year were $597,102.85. He pointed out a total of four (4) projects for the year under contract, and two bids which are due to be opened 11/03/98. Mayor Swaim related that the Calhoun Branch project is a continuation of an approximate $1, 000, 000 .00 proposal begun several years ago starting on Marshall Rd . City Engineer Reel related that there continues to be fewer calls after heavy rains which indicate that drainage problems are decreasing. b. SIDEWALK REPORT Mr . Murice Green was recognized by Mayor Swaim to address the Council . He related that approximately one thousand feet of pipe has been installed during 1998 replacing old galvanized pipe. He pointed out several ditches which were cleaned out in the Dupree Park area back to Rocky Branch over t o Hwy 67/167 as well as clearing out a few beaver dams in the endeavor. He related that work was done in the Fair Oaks area and the lift station, listing also a creek in the Tara Mount area which claimed three weeks of the summer . He noted work done on the east side of the old Graham Road landfil l . He presented 1998 which constructed. indicated on a sidewalk plan approved by the Council earlier in indicated about 9,706 feet of sidewalk to be He said that within 60 days work will be completed as a map presented to the Council . He said that efforts now are to connect downtown areas and shopping centers, pointing out that note is taken of worn areas where people walk from place to place in sidewalk planning. Mayor Swaim made note of an ordinance passed in the seventies which calls for sidewalks in developments conta ining a certain number of residences encouraging review of the same, commending the reports of both City Engineer Reel and Public Works Director Green. 3 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING OCTOBER 15, 1998 7:00 P.M. -7:58 P.M. Linda Lane, South Highway 1 61 , and Stevenson from Graham to Ray Rd . were ment ione d to be included in fut ure sidewalk plans as wel l as bike-way paths in the Dupree P ark area in particular. Mr . Green related that there is money available through grant programs to h elp with proj ects . PARKS & RECREATION DEPARTMENT: PLANNING COMMISSION: GENERAL : a. REPORT/Cable TV Meeting Mayo r Sw aim related that there had been a meeting attended by Al de rmen Sm i th, Lewis , and Sans ing with United Telesystems Inc . and Metroplan concerning Cable T elevision. Alderman Smith r elated that t here are five municipalit i e s involved in the e n deavor to improve cable service for the different communities . He pointed out that $14,000 .00 is the amount the City of Jacksonville will need to pay for thei r portion of the study. He recommended, becau se of increases in Comcast Cable service, that the City take part i n the study rega rding other possible avenues available in cable televis ion technology . Mr . Allen Davis , with Uni ted Telesystems, addressed the Council . He noted that he has twenty years plus exp erience in the television industry . He r elated that Little Rock, North Little Roc k, Maumelle and Sherwood have agreed to the study . He said t hat his comp any pulls information together, evaluating the incumbe nts, looking at their infrastructure, looking at their corporate stratagi es , then doing a detailed financial anal ysis using the assumptions drawn from that process to come to the City with a total evaluation enabl ing it to make a qualified decision regarding cabl e service for the commun ity . He related that each ind ividual c ity is being looked at as a stand alone si tuation and also in conjunction with original network operated with the five c i ties together . Alderman Sans ing vo iced that the study is prompted due to the fact of citizen comp laint in that Comcast continues to ra i se rates withou t any increase in services noting a seven (7) cent reduction in rates after extensive paper work . - Mr . Davis related tha t the study would take ninety days to compl ete . 4 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING OCTOBER 15, 1998 7:00 P.M. -7:58 P.M. Alderman Reedie Ray suggested that satellite dishes might be the answer mentioning using the $14, 000.00 cost for the study for conti nuing sidewalk improvements. Mayor Swaim voiced that the plan presented could be used to solicit compet itors for the existing cable company. He added that revenue b o nds could be used to finance the endeavor, if approved by the City Council , versus subsidizing. Mr . Davis noted that the study will show the City dealing with the cable endeavor indiv idua lly and as a partner with the other cities aforementioned . Alderman Wilson moved, seconded by Alderman Smith that a commitment of $14, 000.00 be made for the study regarding cable television service for the City of Jacksonville in the 1999 budget (from Fund Balance). MOTION CARRIED. Mayor Swaim expressed appreciation to Mr. Davis for the presentation and to the Executive Director o f Me troplan Jim McKenzie for attending the meeting and for helping to formulate the coalition of cities to help with regional efforts to improve cable television services. DEVIATION IN AGENDA: Property Insurance/Gallagher Mayor Swaim recognized Finance Director Paul Mushrush who pointed out that last year the City requested proposals for insurance covering the building and contents insurance which is done every three years . He said that the contract was awarded to Arthur Gallagher through Lumberman's. He pointed out new rates amounting to approximately $2,000.00 wh i ch made negotiations necessary. He said that it is replacement cost insurance with $2,500 .00 deductible. He stated that the old water department building was added back i nto the replacement properties for its replacement value . He pointed out that the current premium is at fourteen one hundredths of a cent amounting t o $22,105.00. Mayor Swaim related that a renewal c l ause was part of the agreement with Gallagher. He said that negotiations were under way when the agenda was prepared and asked for a motion from the Council to address the item. Mr. Mushrush voiced that there is a $10 ,000. oo deductible for lightening strikes after Mayor Swaim pointed out a $40 ,000.00 claim at the 911 Commun ications Center . 5 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING OCTOBER 15, 1998 7:00 P.M. -7:58 P.M. Alderman Wilson moved, seconded by Alderman williamson to place the building content insurance as per existing contract be placed on the agenda for action. MOTION CARRIED. Alderman Ray moved, seconded by Alderman Wilson to extend the present contract, so stipulated therein , with Arthur Gallagher for "building and contents insurance", for the year 1999 at a cost of $22,105.00. MOTION CARRIED . APPOINTMENTS : ANNOUNCEMENTS: EARLY VOTING Mayor Swaim ann o u nced t hat early vot ing wi l l begin October 19 , 1 998 a t City Hal l from 1 0:00 a.m . to 6 :30p.m. on Saturd ay, Octob e r 3 1 f rom 10:00 a .m . unt i l 3 :00 p.m . a nd o n Mo n day Novemb e r 2, from 1 0:00 a.m . t o 6:30p.m . DEVIATION IN AGENDA : RESOLUTION 509 (#5-98) A RESOLUTION COMMENDING THE JACKSONVILLE POLICE DEPARTMENT FOR ITS OUTSTANDING WORK, ASSURING THE CITIZENS OF JACKSONVILLE THAT THE CITY COUNCIL WILL TAKE THE ACTION NECESSARY TO ATTRACT AND RETAIN QUALIFIED POLICE OFFICERS IN ORDER TO MAINTAIN PUBLIC SAFETY, AND ENCOURAGING THE VOTERS OF THE CITY OF JACKSONVILLE TO DEMONSTRATE THEIR CONFIDENCE IN THE CITY OF JACKSONVILLE TO DEMONSTRATE THEIR CONFIDENCE IN THE CITY COUNCIL TO MAINTAIN A PROFESSIONAL QUALITY POLICE FORCE BY VOTING AGAINST THE FRATERNAL ORDER OF POLICE INITIATIVE WHICH WILL BE ON THE GENERAL BALLOT ON NOVEMBER 3RD, 1998. Alde r man Wilson presented the item and r e ques t ed that t h e rul es b e suspended and t h at t h e i t em b e p l aced on the agenda for t h e action of t h e City Cou ncil. He relat e d that he felt that it is i mportant for the Counc i l to communicate i ts feelings to t h e general public with regard the ini t i atives o n the ballot per taini n g to the Jacksonvi l l e Po l ice Department. Alderman Wilson moved, Resolution 509 (#5-98) Sansing voted NAY . seconded by Alderman Keaton to place on the agenda . MOTION CARRIED . Alderman Alderman Wilson moved, seconded by Alderman Keaton to read Resolution 509 (#5-98). MOTION CARRIED. Alderman Sansing voted NAY . Whereupon City Attorney Robert Bamburg read the resolution. Alderman Keaton voiced that t h e resol u tion demo n strat es t h at t h e Council is fo r t he Po lice Department and a l so demonst r ates that 6 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING OCTOBER 15, 1998 7:00 P.M . -7:58 P .M. with the type of initiative proposed , that a burden would be placed o n f uture Councils. Alderman Sansing rel ated that he felt that the Counc il should do what the c iti zens want t h e m to d o , t hat the r esolution could state any burden created thereby without g i ving vot i ng direct i ves. Past Mayor James Re i d voi ced that h e di d not feel the initiative was absolutely binding on the Council and t h at he supported i t . Frederi ck Gentry voiced that he agreed with the amendme nt h e fel t cit ize ns s h ould b e informed of the burden that have o n the Council but not discourage t h eir voting i nitiative. and that it might for t h e Alderman Howard moved, seconded by Alderman Williamson to approve RESOLUTION 509 (#5-98). MOTION CARRIED. Alderman Sansing voted NAY. COMMITTEE REPORT: Manufactured, Modular Homes Alderman Keaton repo rted that there was a meeting on Monday night before t he Octob er 14 , 1998 Planning Commi ssion Meeting of t he 11 Affordable Housing Comm i ttee 11 studyin g the issue of mod i fying how manufactured and modular h ousing is addressed i n the City of Jacksonville. He related that Mr. Jim Vantungl e n, a representative of the Mun ic ipal League, met with the comm ittee and brought a wealth of information regarding changes in zoni ng which a llow modu lar and manuf actured hou s ing in certain areas . He said t h at the committ ee agreed t h at c hanges have t o be made commenting t hat an AHOD, Affordable Hous ing Overlay Di stri ct, wo uld a ll ow for a n assessment with regar d t o individual requests f or said proposed housing. City Attorney Bamburg said that there is a public hearing which wlll be announced regarding a n affordable h ousing overl ay district in r elation to t h e next Regular Planning Commission Meeting sch edul ed for 9 November 1988 in the Council Chambe rs at City Hall . He pointed out that t he Commission wil l work to address particular areas whi ch can b e d etermi n ed suitable f or said housing. He said t hat a draft version of the Ordinance will be made available for pub licat i on in the newspaper, to committee members, members of the Planning Comm ission and t h e City Counc il for their review wi t h copies available t o the gene ra l public as r e quested. 7 ADJOURNMENT: CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING OCTOBER 15, 1998 7:00 P.M. -7:58 P.M. Mayor Swaim, without objection, adjourned the meeting at approximately 7:58 p.m. Respectfully, ~ ~' ,;Jj?UL~ IJU: Hawkins City Clerk-Treasurer 8 City Council Of Jacksonville , Arkansas AGENDA Regular City Council Meeting NOVEMBER 5 , 1998 7:00p.m. 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTAT ION OF MINUTES : 4. APPROVAL AND/OR CORRECTION OF MINUTES 5. CONSENT AGENDA: ANIMAL CONTROL DEPT: a. OECD DEPARTMENT: b . 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: a. b. Regular City Council Meeting October 15, ~ 998 Regular City Council Meeting October 1, 1998 Regular Monthly Report/October Regular Monthly Report/October ORD . 1107 (#17-98 ) Waiving Competitive Bidd ing for Purchase of K-9 BID: Drainage/Calhoun Branch BID : Drainage/Madden Road and T .P. Wh ite c. BID : Demolitian of Houses 11 . PARKS & REC DEPT: 13. PLANNING COMMISSION: 14. GENERAL: 15 . APPOINTMENTS: 16 . ANNOUNCEMENTS: ADJOURNMENT 7:00 Public Hearing Ref : RESOLUTION 510 (#6-98) 16th Year Entitlement Increment Health Care Faci lities Board to five (5) y r. terms Mr . Lloyd Aclin #1 Cindy Lane Mrs. Mabel Marson , 1104 McArthur Dr. Dr. Rex Moore, #7 Delta Cove Mr . Pat O'Brien , 602 W. Main St. Mr . Joey L. Price, 300 Cloverdale Rd. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 5, 1998 7 :00 P.M . -7 :45 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DR . The City Cou nci l o f the Ci ty of Jacksonville, Arkan sas me t ln Regular Session o n November 5, 1998 at the regular meeting place of the Counc il . Alderman Bil l Howard delivered the invocat ion after which Mayor Tommy Swaim l ed the standing audience in the "Pl edge of All eg i ance " to the flag. ROLL CALL : Aldermen: Elliott, Sm ith, Lewis , Sans ing , Ray , Fletcher, and Howard answered ROLL CAL L . Mayor Swaim a l so answered ROLL CALL, declaring a quorum. PRESENT seven (7), ABSENT three (3) . Alderman Williamson and Keaton were absent for unknown reasons and Alderman Wilson was out of town. Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt, Police Chief Larry Hibbs, Fire Chief John Van derhoof, City Engineer Duane Reel, Finance Director Paul Mushrush, Public Works Di rector Mu ric e Green, Mrs . Tommy Swaim, Mrs . Edith Smi th, interested employees from the Police Department, interested citizen s and members of the p ress. PRESENTATION OF MINUTES : Mayor Swa im presented the minutes of the Regular Ci t y Council Meeting of Oc tober 15, 1998 for approval and/or correction at the next Regul ar City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved , seconded by Alderman Howard that the minutes of the Regular City Council Meeting of 1 October 1998 be APPROVED. MOTION CARRIED. GENERAL: a. Publ ic Hearing : 7:00 p .m. (#6-98) 16th Year Ent i tlement Increment CDBG / RESOLUTION 510 The public hearing was delayed in that OECD Director Frank Rowland was not present at that time. DEVIATION IN AGENDA: CONSENT AGENDA: REGULAR MONTHLY REPORT/ANIMAL CONTROL Alderman Ray moved, seconded by Alderman Elliott to APPROVE the monthly Animal Control Report for October 1998. Report reflects the following : REVENU'E S • • • • • • • . . • • • • • • • • . . . . • • • • • • • • • • • • • $ CONTRIBUTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 1 566.50 .00 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 5, 1998 7:00 P.M. - 7 :45 P.M. ADOPTION/FINES ............................. $ 566 .50 TOTAL REVENUES ............................. $ 566 .50 ROLL CALL: Aldermen: Elliott, Smith , Lewis, Sansing, Ray, Fletcher, and Howard voted AYE. MOTION CARRIED. REGULAR MONTHLY REPORT/OECD Alderman Ray moved , seconded by Alderman Elliott, that the Regular Monthly Report for October, of Economic and Community Development Department be approved . Said report reflects: OCT. HOMEBUYER ASSISTANCE GRANTS (HAG) : a . Applications Received ...................... 2 b. Processed: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 c . Total Approved .............................. 2 OCT . HOUSING REHABI LITATION: a. Loan Appl i cations (HOME): ................... 2 b. Grant Applications (CDBG) : .................... 2 c. Emergency/Handicap (CDBG) ................... 0/0 d . Warranty Repairs ............................. 0 Total Job Bids : .............................. 4 T otal Jobs Done : ............................. 2 SEWER LINE (Loans & Grants): OCT. Applications Receive d: ....................... 1 Total Job Bids : .............................. 1 Total Jobs : .................................. 0 YR-TO DATE 11 13 11 YR-TO-DATE 8 10 2/2 2 26 24 2 2 1 ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton, and Howard, voted AYE, NAY (0). MOTION CARRIED. WASTEWATER DEPARTMENT : FIRE DEPARTMENT: POLICE DEPARTMENT : DEVIATION IN AGENDA: ORD. 1107 (#17-98} WAS DELAYED UNTIL LATER IN THAT 2/3'S MAJORITY WAS NEEDED TO SUSPEND THE RULES AND COMPLETE PASSAGE OF THE ORDINANCE AT THE MEETING. STREET DEPARTMENT : BID : Dr ainage/Calhoun Branch City Engineer Ree l related that the City does not have a problem with the low b id by Building and Utiliti es 1n the a mount of $196,4 1 3 .0 0. 2 CITY OF JACKSONVI LLE REGULAR CITY COUNCIL MEETING NOVEMBER 5, 1998 7 :00 P .M. -7 :45 P .M. Alder.man Ray moved, seconded by Alder.man smith that the low bid of , $196,413 .00 from Building and Utilities be APPROVED with funding from the Drainage Funds . MOTION CARRIED. Bid: Madden Rd .-T .P . White Drainage Ci ty En gineer Ree l that ther e is n o t a probl e m from the standpoin t o f the Ci ty wi t h the low b i d . He s a i d that Brian Bor o u g hs had r e lated t o h im t hat h e was comf ortable wi t h t he b i d and fe lt h e could do t he wo rk f o r the a mo unt o f the bid . Alde rma n Ray move d , seconded b y Alde rman Elliott that the l o w bid o f $5 4 ,1 5 6 .1 0 from Boroco be APPROVED with fund i ng from the St r eet Drai n age Fund . 5\1 r~ 1 -C\'8) DEVIATION IN AGENDA : PUBLIC HEARING: RESOLUTION ~D ~#6-98) RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JACKSONVILLE, ARKANSAS, APPROVING THE STATEMENT OF COMMUNITY DEVELOPMENT OBJECTIVES AND PROJECTED USE OF FUNDS FOR THE SIXTEENTH YEAR ENTITLEMENT INCREMENT OF THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM MAKING CERTAIN REQUIRED CERTIFICATIONS TO THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT, AND AUTHORIZING THE MAYOR TO SUBMIT THE PROGRAM MATERIALS TO THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. Mayor Swaim opened the public hearing at approximately 7:D6 p.m . Mr . Frank Rowlan d a d dres s ed the item o f bus ine s s whi ch Mayor Swa i m said i s predi cated o n t h e Ci ty obt ain i n g $300 ,000 .00 i n gran ts from t h e F e d eral Gove r nm ent. He a p olog i zed f or being l at e. He a lluded t o notes from previous p u bl i c me e tings which were inc lude d i n t h e packet of each Alderma n. He p ointed o u t p rio ritie s a s c h osen by c itizens in t h ose meet ing s; (1) Sage Street wi dening for safety (projected funding $5D ,DOD.DO) (2) Stanphill Street sidewalks -safety for children (3) Sunnyside sidewalks (may be funded from prior year 's remaining funds) (4) 177 Roosevelt (ditch -safety) (may be funded from prior year 's remaining funds) (5) Ghoshen Street (gully and sewer) (may be funded from prior year's remaining funds) (6) Home Rehab ($9D,DDO .OD) (Estimated 1 6 Grants/$5,00D .OD) (7) Neighborhood Revital i zation ($1D, DOD /Playground Equip. /Galloway Pk.) (8) Job Creation/Small Business ($5D ,DDO .OO (Program Comm i ttment 3 for Incubator Operations) CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 5, 1998 7 :00 P.M. -7:45 P.M. (9 ) Homebuyers Assistance Grant (HAG) ($2 0,000 .00 (Estimated 20 Grants/$1,000.00) (10) Public Improvements/Street Projects ($70 ,000 .00 (See 2 nd Public Meeting Notes (Items 1-5) (11) Program Administration ($60,000 .00 (HUD Program commitment ) Mayor Swaim p o i nted out t hat the HAG funding is to help with closing costs. Un der t h e Home Rehab recommendat i on: "D elegate administra t ive authori ty to approve Loan /Gr a n ts up to $25,000 .00 on a case by case b asis ", Mayor Swaim s t a t ed that he has a concern. He said t h at one or two of the same would not leave enough funding to complete other projects on the list . He said remodel ing is different than bringing a home into a saf e , soun d , and s anitary condit i o n . Alderman Sansing re l ated that a case by case individual problem noting that one or two homes owners have need of more that twe l ve or fifteen thou sand dollars for improvements. He s aid that he felt Mr . Rowland shoul d have the flex i bility to go beyond current l evels in a case by case study . He said that it i s very i mportant to the program i n the City. Mrs . Linda Jones of 164 Roosevelt Rd . and Pres i dent of t he Sunnyside Hil l s Neighborh ood Association , relat e d that there is one hous e in particular that wil l need the maximum a ll owed to g et it l i vable. She related that she has a grant loan, which she is repaying , for i mprovements on her property . She suggested t hat type of thing for those home owners needing major improvements on their properties . Mr. Rowland related that there is a Section 8 , Minimum HUD Standards used as a check l i st wi t h regard to fund i ng . He said that loan grants, under Home Funding , use the same check list . He said that the $25,000.00 funding with one or two houses would us e CDBG funds for the year me ntioning that he knows o f one in particular meet i ng the need for the maximum funding. He sai d that his recommendation is f or $25 ,000.00 in Loan Grant funding. Mayor Swaim said that he had no prob l em with the Loan Grant recommendation from Mr. Row l and. He said that pay back is percentage wise , accordi ng to income . He closed the public hearing at approximately 7 :25 p.m. Alderman Ray moved, seconded by Alderman Sansing that Resolution 5 ~ (#6-98) be read. MOTION CARRIED . Whereupon, City Attorney Robe rt Bamburg r e ad the r e solution. '!5 \\ (. ~ I . c-r:.-(:)..........:::> 4 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 5, 1998 7:00 P .M. - 7 :45 P.M . Alderman Ray moved, seconded by Alderman Smith, that the r ules be suspended and that the resolution not be read in its entirety. MOTION CARRIED. Al derman Fletcher moved , seconded by Alderman Ray that Resolution 510 {#6-98 } be APPROVED . MOTION CARRIED. DEVIATION IN AGENDA : ORDINANCE NO. 1107 {#17-98) AN ORDINANCE WAIVING COMPETITIVE BIDDING BY THE CITY OF JACKSONVILLE, ARKANSAS, FOR THE PURPOSE OF PURCHASING A TRAINED POLICE DOG FOR THE JACKSONVILLE POLICE DEPARTMENT ; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES. Mayor Swaim recognized Po lice Chief Hibbs who stated that the purchase for a K-9 officer is recommended to be made from K-9 Unlimited, where previous K-9's have been purchased. He said that Sherwood Police Department is also purchasing a K-9 from the same company and that training expense wi ll be shared. Chief Hibbs said that funds are availabl e f or the purc h ase, that no money has to be appropriated. He said that he desires to purchase another animal in about six months. Alderman Smith moved, seconded by Elliott to place Ordinance 110 7 on FIRST READING. ROLL CALL: Aldermen: E ll iott, Smith, Lewis, Sansing, Ray, Fletcher, and Howard voted AYE. NAY (0). Motion received seven {7) affirmative votes , (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. Alderman Ray moved , seconded by Alderman Smith to dispense with the reading of the Ordinance in its entirety. ROLL CA LL: Aldermen : Elliott, Smith , Lewis, Sansing, Ray, Fl etcher , and Howard voted AYE . NAY (0). Motion received seven (7} affirmative votes, (0) negative votes. MOTION CARRIED . Alderman E lliott moved, seconded by Alderman Smith to AC CE PT the Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith , Lewis, Sansing, Ray, Fletcher, and Howard voted AYE. NAY (0). Motion received seven (7) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Howard moved, seconded by Alderman Ray to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Fletcher, and Howard voted AYE. NAY (0). Motion received seven (7} affirmative 5 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 5, 1998 7:00 P.M. -7 :45 P .M. votes, (0) negative votes. MOTION CARRIED. Whereupon City Attorney Bamburg read the Ordinance for the Second Time. Alderman Sansing , moved, seconded by Alderman Lewis, that Ordinance be place d on THIRD AND FINAL READING . ROLL CALL : Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Fletcher, and Howard voted AYE. NAY (0). Motion received seven (7) affirmative votes, (0) negative votes. MOTION CARR IED. Ordinance read THIRD AND FINAL TIME by City Attorney Robert Bamburg. Alderman Lewis moved, seconded by Alderman Elliott, that Ordinance 10 9 5 be APPROVED AND ADOPTED . ROLL CALL : Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Fletcher, and Howard voted AYE. NAY (0) . Motion received seven (7) affirmative votes, (0) negative votes. MOTION CARRIED . Alderman Smith moved, seconded by Alderman Ray, that the EMERGENCY CLAUSE be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott, Smith , Lewis , San sing , Ray, Fletcher, and Howard voted AYE. NAY (0). Motion received seven (7) affirmative votes, (O) negative votes . MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1107 THIS THE T DAY OF NOVEMBER, 1998. DEVIATION IN AGENDA: BID: Demolition of Houses Mayor Swaim introduced City Engineer Reel who voiced that the contractor with the low bid has done very good work in t he past. Mr . Reel related that the structure li sted as i tern four ( 12 7 Roosevelt) should be deleted , that it is being remodeled by OECD . He said that Rogers & Dillon are r eputable contractors . Alderman Smith moved, seconded by Alderman Howard to APPROVE the bid of Rogers & Dillon in the amount of $16,400.00 for the Demolition of Houses, as listed on the bid sheet included in these minutes, with one deletion, 127 Roosevelt. MOTION CARRIED. (from Inspection Department budgeted funds ) RESUME AGENDA : PARKS & RECREATION DEPARTMENT: PLANNING COMMISSION: APPOINTMENTS: Health Care Facilities Board 6 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 5, 1998 7 :00 P.M . -7:45 P.M. Mayor Swaim stated that there is a need to reestablish the Board due to the fact that the Pathfinder Organization is getting read t o do some extensive programs and build some buildings using bon d funds which a re available through the City. He said t ha t ther e is the ability to borrow ten million dollars a year under the bank appr oved bonds. He named the fo l lowi ng as recommende d appointments for five-year terms beginning November 5, 1998 extending through November 5 , 2003: Mr . Lloyd Aclin , #1 Cindy Lane Mrs. Mabel Marson, 1104 McArthur Dr. Dr. Rex Moore , #7 Delta Cove Mr . Pat O'Brien, 602 W. Main St. Mr. Joey L. Price , 300 Cloverdale, Jacksonville, AR. Alderman Elliott moved, seconded by Alderman Howard to appoint Mr. Lloyd Aclin, #1 Cindy Lane Mrs . Mabel Marson, 1104 McArthur Dr. Dr. Rex Moore, #7 Delta Cove Mr. Pat O'Brien, 602 W. Main St. Mr. Joey L. Price, 300 Cloverdale, Jacksonville, AR . to the HOUSING FACILITIES BOARD for five year terms beginning upon appointment and ending on November 5, 2003. MOTION CARRIED. DEVIATION IN AGENDA: Mayor Swaim pointed out that an item regarding the roof at #2 Fire Station noting a handout from City Engineer Reel as r eference to the item. He said that there is also a proposed addition is included in the drawing. He related that the estimated cost of the improvements is $27 ,500.00 Alderman Smith moved, seconded by Alderman Ray that an item of business regarding replacing the roof at Fire Station #2 on Graham Road be placed on the agenda. MOTION CARRIED. Mr. Reel addressed the Counci l expla ining that he and Alderman Phillip Keaton met at the facility and came to the conc l usion that a corrugated , 26 gauge metal roof with a mans ard around the building with a one in twel ve slope would improve t he roo f situation adding t hat it wou l d take about t hirty days to do the work, explaining the nature of the same to the Council. He said that maintenance on the roof would be cut to zero f or the next thirty or forty years. He said the finished product would be about a 42 inch mansard around the building. He said that the cost would be approximate l y $27 ,500 .00. 7 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 5 , 1998 7 :00 P.M. -7:45 P .M. It was pointed out by Mayor Swaim that bids coul d not be obtained, that i t wa s adve rtise d fo r bids . City Engineer r elated that prices may reputable contractors for submi ssion at Council Meeting. be the obtained from two next regu lar Ci t y City Attorney Bamburg and Mayor Swaim aff i rmed that it woul d be legally correct . There was n o ac ti on o n the item at t h is time . ANNOUNCEMENTS : There were comm e n ts r egard ing service received by the cit i zens of Jackson ville from Comcas t . Mayor Swaim said t hat a study regarding the same is progressing. Alderman Wil son announced that Jacksonvi lle Towers would have a dinne r on Friday , inviting everyone to at t end . ADJOURNMENT: Mayor Swaim adjourned the meeting at approximately 8:00 p.m. MOTION CARRIED. Respectfully, L~ M. Hawkin s City Clerk-Treasurer 8 City Council Of Jacksonville, Arkansas AGENDA Regular City Council Meeting NOVEMBER 19, 1998 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES 5. CONSENT AGENDA: POLICE DEPT: FIRE DEPT: 6. WATER DEPARTMENT: 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & REC DEPT: 13. PLANNING COMMISSION: 14. GENERAL: 15 . APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT 7:00p.m. a . b . c. Regular City Council Meeting November 5, 1998 Regular City Council Meeting October 15, 1998 Regular Monthly Report/October Regular Monthly Report/October ORD. 1108 (#8-98) Issuance of Revenue Bonds/Pathfinders, Inc. 51u4(p~qb ~ RESOLUTION~(#5-98) Set Public Hearing for closing a portion of Nixon and Thomas Street Request to Advertise for proposals regarding City Wide Salary Consultant Reappointment of Mr. Boyce Moore/ Residential Housing Facilities Bd. for a 5 year term to expire 2003. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 19, 1998 7:00 P.M. -7:30 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DR. The City Council of the City of Jacksonville, Arkansas met in Regular Session on November 19, 1998 at the regular meeting place of the Council. Alderman Marshall Smith delivered the invocation after which Mayor Tommy Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton, and Howard answered ROLL CALL. Mayor Swaim also answered ROLL CALL, declaring a quorum. PRESENT nine (9), ABSENT one (1). Alderman Fletcher notified the office of the Mayor that he was unable to attend the meeting. Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt, Director of Human Resources Steve Ward, Police Chief Larry Hibbs, Fire Chief John Vanderhoof, City Engineer Duane Reel, Finance Director Paul Mushrush, Public Works Director Murice Green, Planning Commissioner Bob Walker, Mrs. Judy Swaim, Mrs. Dee Dee Hibbs, interested employees from the Pol ice Department, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of November 5, 1998 for approval and/or correction at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Lewis that the minutes of the Regular City Council Meeting of 15 October 1998 be APPROVED. MOTION CARRIED. CONSENT AGENDA: REGULAR MONTHLY REPORT/POLICE DEPARTMENT Alderman Elliott moved, seconded by Alderman Lewis that the Regular Monthly Report for October of the Jacksonville Police Department be APPROVED. Said report reflects; Fine Settlements $67,688.64, Miscellaneous Payments $ 305.00, Small Claims $75.00, Civil $875.00, Report Sales $292.00 making TOTAL COLLECTIONS: $69,235.64. ASSESSED: $48,670.00. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton, and Howard voted AYE. MOTION CARRIED. REGULAR MONTHLY REPORT/FIRE DEPARTMENT Alderman Elliott moved, seconded by Alderman Lewis to APPROVE the monthly Report for November 1998 of the Jacksonville Fire Department. Said Report reflects a fire loss of $140,980.00 . 1 CITY OF JAC KSONVI LLE REGULAR CI TY COUNCIL MEETING NOVEMBER 19 , 1998 7 :00 P.M. -7 :30 P .M. ROLL CAL L: Aldermen : Elliott, Smith , Lewis , Sansing, Ray, Wilson , Williamson, Keaton , and Howard voted AYE . MOTION CARRIED. WASTEWATER DEPARTMENT : FIRE DEPARTMENT : POLICE DEPARTMENT : STREET DEPARTMENT : PARKS & RECREATION DEPARTMENT: PLANNING COMMISSION : GENERAL : a . ORDINANCE NO . 1 1 0 8 (#1 8 -98 ) AN ORDINANCE APPROVING THE I SSUANCE OF REVENUE BONDS BY THE CITY OF JACKSONVILLE , ARKANSAS HEALTH CARE FACILITIES BOARD TO FINANCE HEALT H CARE FACILITIES FOR THE DEVELOPMENTALLY DISABLED ; DE CL ARI NG AN EMERGENCY ; AND FOR OTHER PURPOSES . Mayor Swaim recognized Mr. Shep Russell of the Friday E l dridge and Clark Law fi rm to address the item of business. Mr. Clark related tha t a notice was publ ished in the local paper fourteen days in advance of the me eting to advert ise the hearing on Ordinance 1 108 (#18 -98 ) which would approve the issuance of 2.5 million dollars maximum in bonds to finance a new schools training facility and a wood working repair maintenance fac i l ity for Pathfinders, by the Heal th Care Facilities Board, at the corner of Main and Redmond Road across from the Fire Station. He said that the bonds will be obligations only of Pathfinder Schools who will own and operate the project and t h at there wi ll be no responsibility born by the City of Jacksonville. Mayor Swaim related that the bonds are exempt and bank approved which offers pub l ic entities a better i nterest rate, adding that the City of Jacksonville has the ability to issue ten million dollars in bonds per year and that the Pathfinder Organization has requested that they be al l owed to use 2.5 million of tha t authority to issue bonds to build the new facility. Issuance of the bonds will be toward the end of the 1998 calendar y ear he stated . Mayor Swaim closed the public hearing at approximately 7:05 p.m . Alderman Smith moved, seconded by Ell iot t to place Ordi nance 1108 on FIRST READING . ROLL CALL: Aldermen : Elliott, Smith, Lewis , Sansing , Ray, Wilson, Williamson, Keaton and Howard voted AYE . NAY (0). Mo t ion received n i ne (9) affirmative votes, (0 ) negative vo tes . MOT I ON CARRIED . Whereupon, City Atto rney Bamburg read the Ordinance. 2 CITY OF J ACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 19 , 1998 7 :00 P .M. -7 :30 P.M. Alderman Ray moved , seconded by Alderman Smith to dispense with the reading of the Ordi nance in its entirety. ROLL CALL : Al d ermen: Ellio tt, Smith, Lew i s, San sing , Ray, Wilson, Wil l iamson, Keaton and Howard voted AYE. NAY (0). Motion received nine (9) affirmative v otes , (0) negative votes. MOTION CARRIED . Alderman Ray moved, seconde d by Alderman Lewis to ACCEPT the Ordinance on FIRST READING . RO LL CALL: Aldermen : Ell iott, Smith, Lewis, Sansing , Ray , Wi l s on, Wi lliamson, Keaton and Howard voted AY E . NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Sansing moved , seconded by Alderman Wilson to suspend the rules and place the Ordi nance on SECOND READING. ROLL CALL : Aldermen: Elliott , Smith, Lewis , Sans ing , Ray, Wi lso n, Wil l iamson , Keat on and Howard vote d AYE. NAY (0). Motion received n i ne (9) affirmative votes, (0) negative votes . MOTION CARR IED . Wh ereupo n City At torney Bambu rg read the Ordinance for the S e cond Time. Alderma n Ray, moved , secon ded by Al derman Lewis , t h at Ordi n ance be p l aced on THIRD AND FINAL READING. ROLL CALL: Aldermen: Ell i ott , Smith , Lewis , Sansing, Ray, Wilson, Williamson, Keaton , and Howard voted AYE. NAY (0). Motion received nine (9) affirmative vote s , ( 0) negative votes. MOTION CARRIED . Ordinance read THIRD AND FINAL TIME by Ci t y Attorney Robert Bamburg . Alderman Sansing moved , seconde d by Alderman Wils on , that Ordinance APPROVED AND ADOPTED . ROLL CALL : Al d ermen : Elliott , Smith , Lewis, Sansing, Ray, Wilson , Williamson , Keaton, and Howard voted AYE. NAY (0) . Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED . Alderman Elliott mov ed , seconded by Alderman Wilson , t hat the EMERGENCY CLAUSE be APPROVED AND ADOPTED. ROLL CALL: Aldermen: E lliott , Smith, Lewis, Sansing , Ray , Wi l son, Wi lli amson , Keaton , and Howard voted AY E . NAY (0). Motion received nine (9) affirmative votes, (0) negat i ve votes. MOTION CARRIED . ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1108 THIS THE 19TH DAY OF NOVEMBER, 1998 . ( ~~~ f\ 510 tr(o -q~J~ b. RESOLUTION .5-0-9-(-#-5-9 8) A RESOLUTION SETTING A PUBLIC HEARING TO ADDRESS THE ISSUE OF VACATING AND CLOSING NIXON AND THOMAS STREET, JACKSONVILLE, ARKANSAS (GENERAL LOCATION : THE PORTIONS OF NIXON AND THOMAS STREETS LYING EAST OF BAILEY BOULEVARD); AND, FOR OTHER PURPOSES . 3 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 19 , 1998 7:00 P.M. -7 :30 P .M. .Siu Alderman Wilson moved, seconded by Alderman Ray that Resolu tion ~ be read. MOTION CARRIED . The resolution was read by City Attorney Bamburg. Alderman Wilson moved, seconded by Alderman Smith to approve Resolution ~ (#5-98). MOTION CARRIED . !)tO (_ -*4-C... .C-tfi) Mayor Swaim related that the public hearing is schedule for the December 17th at 7:00p.m. at the regularl y scheduled City Council meeting. c. Request to advertise for proposals regarding a City Wide Salary Consultant. Mayor Swaim related proposals need to b e prepared and that the cost should be addressed in the budget hearing, he speculated cost to be between ten and forty thousand dollars depending on how extensive the study is. Alderman Sm i th moved , seconded by Alderman Ray to advertise for proposals regarding a City Wide Salary Consultant . In response to a question posed by Alderman Wil son, Mayor Swaim related that request for proposals will be advertised for 30 days and then study proposals will need to be completed in 30 days o r less . Alderman Wilson commented on the budget timing and suggested that companies interested be asked to complete the study in twenty days granting thirty days if necessary. Alderman Ray suggested that personnel compile and comp lete the study; saving applyi ng it toward sa l aries. already on staff could the consultant fee and Mayor Swaim stated that whi l e he can apprec iate saving money he ha s conce rns regarding the acceptance of an in-house study and feels the question o f an outside consultant would be more beneficial g iven the circumstances . At this time the MOTION CARRIED. APPOINTMENTS : Mayor Swaim related that the Council receives recommendation from the existing Board, adding that the Counc il has authority to accept or deny its recommendation. 4 - CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 19 , 1998 7:00 P.M. -7:30 P .M. Alderman Wilson moved , seconded by Alderman Ray to approve the reappointment of Mr. Boyce Moore to the Housing Facilities Board for a five (5) year term expiring 10/24/2003. MOTION CARRIED . AHOD COMMITTEE REPORT: Alderman Keaton r elated that with the help of City At t orney Bamburg and P l anning Commission Chairman Bart Gray a draft ordinance was reviewed and that the Planning Commission wi ll host a public hearing at the next regularly scheduled meeting December 14th . ANNOUNCEMENTS: City Hall Christmas Op en House will be hel d December 18th from 1:00 p.m. to 4:00p .m. AICUZ proposed ordinance wil l be discussed at the last City Council meeting in December o r the first meeting in January. Budget presentation was discussed and it was related by Mayor Swaim that the preliminary presentation of the budget could be ready for early review at t he December 1 7th regularly scheduled meeting or a special ca lled meeting if Council desires. He t hen rel a ted that he would be unable to attend the first meet i ng in December. It was noted that January 15th is the deadline to pass the City budget. Mayor Swaim apo logized for the late start on the budget relating that the re were undetermined i tems because o f i nitiated acts on the November ballot. Alderman Wilson suggested that newly elected a l derpersons receive copies of the proposed budget. Mayor Swaim clarified that State Law provides that "the Ma yor wi ll prepare a budget and present it to the City Counci l for review", adding that this is where t h ings are currently . Alderman Smith suggested that the first meeting in December be po s tponed to allow the Mayor more review with Counci l regardi ng the budget. Mayor Swaim of fered December 3rd , l Oth , and 1 7 t h as Thursday eveni ngs that coul d be available. I t was determined that the there would be no business f rom the Planning Commission that would require action for t he next scheduled City Council meeting. Other discussion ensued as to items scheduled for the next City Co unc il meeting with regard to budget preparedness . 5 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 19, 1998 7 :00 P.M. -7:30 P.M. Alderman Wilson moved, seconded by Alderman Smith that the December 3rd meeting be postponed until a special meeting can be called in its place. MOTION CARRIED with Alderman Sansing voting NAY. Motion received eight (8) affirmative votes, (1) negative vote. Public Works Director Murice Green announced that City Hall wil l hold its Christmas lighting Ceremony 3 De cember 1998 at 6:45 p.m. Alderman Sansing moved, seconded by Alderman Howard to hold a special called meeting 10 December 1998. In response to a query from Alderman Wilson, Alderman Sansing stated that there would be need to meet before the December 17th meeting. He related that he has spoken with the City Attorney regarding proposed legislation for an earlier meeting. After a voice vote Roll Call was taken. ROLL CALL : Aldermen: Elliott, Smith, Lewis, Sansing, Keaton, and Howard voted AYE . Alderman Ray, Wilson, and Williamson voted NAY (0). Motion received six (6) affirmative votes, (3) negative votes. MOTION CARRIED. ADJOURNMENT: Mayor Swaim adjourned the meeting at approximately 7 :30 p.m. MOTION CARRIED. Respectfully, ~-~k ~~~ ~4 LGUM MAYOR ' City Clerk -Treasurer 6 City Council Of Jacksonville, Arkansas AGENDA Regular City Council Meeting DECEMBER 10, 1998 1. OPENING PRAYER: 2 . ROLL CALL: 3. PRESENTATION OF MINUTES : 4. APPROVAL AND/OR CORRECTION OF MINUTES 5. CONSENT AGENDA: An i mal Control Dept: a . 6 . WATER DEPARTMENT: 7 . WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: a. b. 9. POLICE DEPARTMENT: ,...-...., 10. PUBLIC WORKS DEPARTMENT: 11. PARKS & REG DEPT: 12 . PLANNING COMMISSIO~J: 13. GENERAL: a . b. c. d . e . f. 14. APPOINTMENTS: 15 . ANNOUNCEMENTS: ADJOURNMENT 7:00p.m . Regular City Council Meeting November 19 , 1998 Regular City Council Meeting November 5, 1998 Regular Monthly Report/November Request to Accept Bid: Turnout Jackets/Trousers Request to Accept Proposal to roof #2 Fire Station ORDINANCE 1109 (#19-98) Amending JMC regarding SANITATION provisions. DISCUSSION : Health Insurance ~Q (-!i.B -~) sw RESOLUTION &fiJ t#6·98r Schedule a Public Hearing regarding the closing of Puritan Drive and Parrish Street 5~ 3 t ~C1-G£>) SLD RESOLUTION ~.:t-r (frr-98}· Supporting Triangle Engineering in the Advantage Arkansas Program ORO . 1100 (#10-98) 7% Pay increase to Police, Dispatchers & Jailers ORO . 1101 (#11-98) Pay Scale for Police, Dispatchers & Jailers ORO. 1102 (#12-98) Annual pay evaluation -Pol ice, Dispatchers & Jailers CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 10, 1998 7:00 P.M. -8:35 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DR. The City Council of the City of Jacksonville, Arkansas met in Regular Session on December 10, 1998 at the regular meeting place of the Council . Alderman Ray delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag . ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton, and Howard answered ROLL CALL. Mayor Swaim also answered ROLL CALL declaring a quorum . PRESENT ten (10), ABSENT (O). Others present for the meeting were : City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt 1 Human Resource Director Steve Ward, City Engineer Duane Reel, Finance Director Paul Mushrush, Purchasing Agent June Brown, Public Works Director Murice Green, Chamber of Commerce Director Mickey Anders, Police Chief Larry Hibbs, Fire Chief John Vanderhoof/ Mrs. Judy Swaim, Mrs. Dee Dee Hibbs 1 Mrs. Glenda Fletcher, The Jacksonville Patriot Editor Jon Parham/ and interested citizens. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of November 19, 1998 to the City Council for approval and/or correction at the next Regular City Council Meetin g. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Howard that the minutes of the Regular City Council Meeting of 5 November 1998 be APPROVED. MOTION CARRIED. CONSENT AGENDA: REGULAR MONTHLY REPORT/ANIMAL CONTROL Alderman Elliott moved, seconded by Alderman Sansing to APPROVE the monthly Animal Control Report for November 1998. Report reflects the following: REVENUES • • • • • • • • • • • • • • • • • • • • • • • . . • . • • • . • • • $ CONTRIBUTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ ADOPTION/FINES ............................. $ TOTAL REVENUES ............................. $ 637.50 .00 637.50 637.50 ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton, and Howard voted AYE. MOTION CARRIED. 1 WASTEWATER DEPARTMENT: CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 10, 1998 7:00 P.M. -8.35 P.M. FIRE DEPARTMENT: Request to Accept Bid for Turnout Jackets and Trousers Chief Vanderhoof related that after forty-one thousand dollars in grant money was approved in October the Fire Department put together specs for bids regarding the purchase of turnout jackets and trousers. He related that while Casco was not the lowest bidder other bids and alternate bids did not meet all specs or were not of the quality and satisfaction desired. He related that input from the firefighters rated Casco's turnout units more flexible and comfortable. He then related that there was no more than a thirteen dollar difference per turnout from lowest to the highest bidder. Alderman Williamson moved, seconded by Alderman Howard to accept the bid form Casco in the amount of $58,200.00 for turnout jackets and trousers with justification of quality of material for the higher bid. In response to a query from Alderman Wilson, Chief Vanderhoof related that the units would last approximately five years before needing to be replaced on a gradual basis. MOTION CARRIED. Mayor Swaim noted that it would be funded through a CDBG grant with any balance or addition to come from the General Fund. In response to a query from Alderman Wilson, Chief Vanderhoof related that infrared systems are being researched. b. Request to Accept Proposal to reroof Fire Station #2. Mayor Swaim related that the Council authorized the City Engineer to locate bidders for the project because of the difficulty in receiving bids. He then presented two bids to Council one for $24,250.00 from Versatile, Inc. and the other for $25,000.00 from R .C. Contracting. City Engineer Reel related that the job is contracted for a sloped metal roof with a mansard around the building to maintain the flat roof effect . He recommended the low bidder. Discussion ensued as to the time element involved and the dire need for the promptness of repairs. 2 ~\\ CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 10, 1998 7 :00 P.M. -8.35 P.M. Alderman Smith moved, seconded by Alderman Howard to accept the low bid of $ 25,250.00 from Versatile, Inc. to be partially funded out of budget and Capital Expenditures. I n r esponse to a query from Al derman Fletcher , Mayor Swaim cited other buildi ng in the City with flat r oofs . He stated that buildings built in his tenur e h ave pitched roofs adding that the Police a n d Courts building will require attention in the near future. MOTION CARRIED with one abstention from Alder.man Keaton. POLICE DEPARTMENT : PUBLIC WORKS DEPARTMENT : ORDINANCE 1109 (#19-98) AN ORDINANCE AMENDING JMC § 8 .20 REGARDING SANITATION PROVISIONS FRO THE JACKSONVILLE MUNICIPAL CODE; DECLARING AN EMERGENCY ; AND , FOR OTHER PURPOSES. Mayor Swaim related tha t a committee was formed to study t he cost overrun in the Sanitation Department which was created as a result of several years of operat ional increases without increases in public fees. Alderman Elliott related that committee findings evaluated department efficiency and sought ways to cut cost to fit current fund ing. He said that subsidy amounted to about fifty thousand dollars in 1 996 ; one hundred thousand in 1997 and this year about $168,000.00 with pro j ects for 1 999 o f over $200,000 .00 . He said t hat the committee has looked at options regarding one-day a week pickups to cut cost and at out source, which amounted to fourteen dollars a month per household. He related that it l ooks l ike the only way to get thru the next year is a rate increase . Public Works Director Murice Green concurred with Alderman Elliott and related that t he last rate increase, of $6.50 to $8 .00 per household, occurred in 1 991. He then related that the c ustomer base rate has increased by 9 or 10% since 1991, and l andfill cost have increased almost 75 %, while customer fees have not increased . He related that the department has been continually subsidized f or the l ast two years. He stated that the present operating cost per household is approximately $11 .50 with revenues from customer f ees coming i n at $8.00 on the sanitation fees , recycling grant funding and fees from some commercial carriers in town which come to a total of $9.62 showing a cost to the City of $1 .95 per customer to operate the sani tation services. He said that this amount is 3 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 10, 1998 7:00 P .M. -8:35 P.M. projected to increase to approximately $2 .00 per customer in 1999. He said that the recommendation from the committee is to increase the monthly fee by $3.00 to each household. He related that he has checked with other communities within the solid waste district and found that Little Rock charges a monthly rate of $16.25 per household for garbage/ yard waste pickup/ and recycling . He pointed out that Pulaski County charges $9.90 with one pickup per week including yard waste and bulky items once a year . He said that they charge for specialized service with dumpster and no curb side pickup. He said that North Little Rock charges at present $11 .00, going to $12 .00 the fi rst of 199 9 . He said their service is practically the same as Jacksonvil le with no curb side recycling, only dumpsters. He related that the charge in Maumelle is $9 .00 plus . He said t hat the c harges as stated do not necessarily show the ultimate cost of sanitation service in each city . Mayor Swaim related that the equipment is depreciated because Sanitation is an enterprise fund, operated on a break-even basis. He related that the City of Sherwood pays all sanitation costs 1n that the citizens passed a 1% sales tax to cover the same. Alderman Smith voiced that he likes the twice a week pickup and felt that rates should be raised versus subsidizing with City funds. Mayor Swaim related t hat the same amount of garbage goes to the landfill whether there is once or twice a week pickups. He said there are some savings but that most of the costs are still there because of landfill costs. Mr. Green related that since the las t rate increase t here have been the following additions to servicing sanitation needs: a tub- grinder1 saving about $80 1 000.00 annually on yard waste composting 1 noting that the equipment cost approximately $200,000.00, and curb - side recycling which amounts to 50 to 75% of the City overall with a goal of 100% by the end of next year. Mayor Swaim said that l andf ill acceptance of limbs, l eaves , and grass c lippings is not opt i onal mentioning state law mandates. Alderman Howard voiced that t he issue has been studied for sometime over the past year and moved, seconded by Alderman Williamson to p lace the Ordinance on FIRST READING. RO LL CALL: Aldermen: Elliott , Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson/ 4 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 10, 1998 7:00 P.M. -8:35 P.M. Keaton, and Howard voted AYE. NAY (0). Motion received ten (10) affirmative votes, (O) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. Alderman Ray moved, seconded by Alderman Sansing to dispense with the reading of the Ordinance in its entirety. ROLL CALL : Aldermen: Elliott, Smith, Lewis,· Sansing, Ray, Wilson, Fletcher, Williamson, Keaton, and Howard voted AYE. NAY ( 0) . Motion received ten (10) affirmative votes, (0) negative votes. Alderman Lewis moved, seconded by Alderman Sansing to ACCEPT the Ordinance on FIRST READING. It was pointed out by Mr. Green that there are 7,200 customers for garbage service, 200 of those being commercial businesses. He said that the three dollar rate increase applies to the residential and a $5.00 increase applies to commercial service. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher , Williamson, Keaton, and Howard voted AYE. NAY ( 0) . Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Lewis to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray , Wilson, Fletcher, Williamson, Keaton, and Howard voted AYE. NAY ( 0) . Motion received ten (10) affirmative votes, (0) negative votes . MOTION CARRI ED. Whereupon City Attorney Bamburg read the Ordinance for the Second Time. Alderman Lewis moved, seconded by Alderman Wilson, that Ordinance be p laced on THIRD AND FINAL READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton, and Howard voted AYE . NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by City Attorney Robert Bamburg. Alderman Elliott moved, seconded by Alderman Lewis, that Ordinance 1091 be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton, and Howard voted AYE. NAY ( 0) . Motion received ten ( 10) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Lewis moved, seconded by Alderman Ray, that the EMERGENCY CLAUSE be APPROVED AND ADOPTED. ROLL CALL: Aldermen: E lliott, Smith, Sansing , Lewis, Ray, Wi lson, Fletcher, Williamson, Keaton, 5 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 10, 1998 7 :00 P .M. -8:35 P.M. and Howard voted AYE. NAY ( 0) . affirmative votes, {0) negative votes. Motion rece ived MOTION CARRIED. ten {10) ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1109 THIS THE lOth DAY OF DECEMBER 1998. It was noted that t he increase will appear on the first bill in January 1999 with an allowance to the end of March for commercial customers no t in compliance with the ordinance . Alderman Elliott expressed appreciation to Mr. Green and Paul Mushrush for their work in providing informatio n to the committee. At this time Mr. Mushrush was recognized by Mayor Swaim to introduce Ms. June Brown as the new Purchasing Agent. PARKS & RECREATION DEPARTMENT: PLANNING COMMISSION: GENERAL: a. DISCUSSION: Health Insurance (Mayor Swaim) Mayor Swaim related that the City pays 1 00% of employee health benefits and approximately 73 plus % o f the cost for those carryi ng a family plan. He pointed out that claims have exceeded payment for benefits by approximately $100, 000.00, 129% of what the City has paid in premiums. He noted that in the last 30 plus days the claims by the City has been approximately 1 41% above premium payments which indicates anothe r rate increase in the next six months. He said that the City is fortunate to have Municipal League Insurance coverage p o inting out that premium costs, to the City , for health insurance coverage will increase by approximately $100, 00.00 unless passed o n to the employee . It was determined that the cost for family coverage is approximately $4 30.00 per month. Mayor Swaim said that it is better for the employee that the City absorb the increase in that the money is not taxed. He said that raises for employees will be directly aff e cted by the decision regarding health coverage. Alderman Fletcher voiced that he favored the City absorbing the health insurance cost increase . Mayor Swaim pointed out that health care costs have increased tremendously o v er the past few ye a rs and that there have been heart bypass surgeries as well as other intense surge rie s over the past year within the employees of the City . 6 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 10, 1998 7:00 P .M. -8:35 P.M. Alderman Ray expressed a fifty, fifty split in covering the increase in health care costs. Alderman Sansing related that he felt the increase should not be passed to the employee and that he does not feel it is considered a pay rai se if the City does absorb the increase in hea lth care costs. Alderman Wilson said that he feels 100% of the cost should be absorbed by the City. Alderman Fletcher moved, seconded by Alder.man Lewis that the City absorb the health insurance cost to be paid from the General Fund. MOTION CARRIED with Alder.man Ray voting NAY. Mayor Swaim pointed out that there is also an increase in Delta Dental Insurance coverage. He pointed out that the cost to the City at t his t ime for the coverage is approximately $87,000 .00 per year adding that an increase of 12 % is slated for 1999. He related t hat there is dental coverage in the Municipal Health coverage. He said that coverage to the employee t hrough De lta Dental is two free cleanings per year without a deduct i ble cost versus 90/10 for two checkups per year when a deductible is met under Munic i pal League coverage using a qual i fied dentist. He pointed out that De l ta Dental at present is the primary carrier with Municipal League as the secondary carrier . Alderman Sansing voiced t h at he felt the employee should no t bear the increase but s hould be provided the service . Mr . Frank Rowland related that as a city employee he favored bearing the 10% cost for dental car e versus n o raise. Mayor Swaim and Mr. Mushrush related that the cost per employee to absorb the Delta Dental increase wo uld be approximately $1.00 per single e mployee and $4.00 p er family coverage. Mayor Swaim said that all single e mployees participate in the health coverage but was unable to give the number of participants in family coverage. Al derman Ray pointed out that preve ntion pays in dental care. Mayor Swaim related t hat the increase is between $11 ,00 0.00 and $12,000.00 for dental coverage . 7 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 10 , 1 998 7:00 P .M. -8 :35 P .M. Mr . Martin Cass voi c ed t h at the coverage is a benefit to the emp l oyee a n d the ir f ami lies and to the Ci ty a n d asked what the cost fo r f am ily cov e r age wo uld be . Ma yor Swa im r elated that t h e cost for f a mily coverage to t he e mp loyee wo uld b e app r oxima t ely $4.0 0 . Mr . Cass s a i d that h e woul d have no probl em abs orb ing the increase or a par t of t hat i ncr ease. After mo r e d i scussion the fo l l owi ng motion was made : Alderman Wilson moved, seconded by Alderman Williamson that Ci ty employees be polled regarding absorbing the increase in Delta Dental coverage. Mayo r Swaim e xpl a ined t hat Delta De ntal cover a ge will be discont inued at s om e percentage p o int d e termined by t h e insura nce comp a n y. MOTION CARRIED .SI;;) (..:#B -q~t)W b. RESOLUTION ~ {#7-98) Schedule a Public Hearing regarding the closing of Puritan Drive and Parrish Street Mayor Swa i m explaine d t he l ocation of the t wo s t reets. Alderman Wilson moved, seconded by Alderman Reedie Ray that Resolution ~ ~ be read. MOTION CARRIED . .!) aa ( # e..c\5 ).SW Alderman Lewis moved, seconded by Alderman Wilson to approve Resolution ~(~~) and set a public hearing as stated therein. MOTION CARRIED . 51;;l(-:!:!:S ~q~~~ c . RESOLUTION ~ {~8') Supporting Triangle Engineering in the Advantage Arkansas Program LU) 513 (~0. ~<";'C,) ~ Alderman Smith moved, seconded by Alderman Wilson to read Resolution .&:t2'""' {,.~. MO.I_ION CARRIED. ~I 2, lt\-q _q8) QL(J Alderman Ray moved, seconded by Alderman Lewis that reading of the Resolution in its entirety be dispensed with . MOTION CARRIED . St3 Alderman Ray moved, seconded by Alderman Lewis that Resolution ~ {#a-~) be APPROVED . MOTION CARRIED. \~ ~-C,fs ) 8 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 10, 1998 7:00 P.M . -8 :35 P.M. d. ORDINANCE 1100 (#10-98) 7% Pay increase to Police, Dispatchers & Jailers AN ORDINANCE PROVIDING A SEVEN PERCENT (7%) PAY INCREASE FOR THE JACKSONVILLE POLICE DEPARTMENT PER THE INITIATIVE PETITION APPROVED BY REGISTERED VOTERS OF JACKSONVILLE, ARKANSAS. AT THE NOVEMBER 3 , 1998, GENERAL ELECTION; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES. Alder man Sansing moved, seconded by Alderman Smith to place the Ordinance on FIRST READING. ROLL CALL : Aldermen: Elliott, Smith, Lewis, Sansing , Ray , Wilson, Fletc her, Williamson, Keaton, and Ho ward voted AYE. NAY (0). Motion received ten (10) affir.mative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance . Alderman Ray moved, seconded by Alderman Lewis to dispense with the reading of the Ordinance in its entirety . Alderman Sansing requested that the initiative title and the election t o tals and percentages read . ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Wilson, Fletcher , Willi amson , Keaton , and Howard voted AYE. Alderman Sansing voted NAY. Motion received nine (9) affir.mative votes, (1) negative vote . Alde r man Sansing moved, seconded by Alderman Ray to APPROVE Ordinance 1100 on FIRST READING. When asked by Alderman Keaton what the ordinance would do to the City physical l y , Mayor Swaim said that steps taken earl i er in the Council meeting with passage by the Council of the sanitation increase and health cost coverage will have to be analyzed and a proposal brought to the Council at a later date . He said that based on preliminary budget efforts an approximate $298, 000.00 would h ave to be taken o ut of the fund balance . He related that cost o f living is 1.6% as indicated by two factors within the last week. He said that the part not read in the ordinance states that the City will not only have to give a 7% raise but a cost of living raise as well , making a total raise of 8.6%. He said that an 8% raise for all emp loyees has been calculated amounting to the $298,000.00 aforementioned from fund balance. He said that a lot of things have been removed from the budgeted requ ests in a n effort to get the budget down. He e xplained that the process was started with a mill ion four hundred and f ifty thousand dollar expenditure above income and h as been trimmed down 9 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 10, 1998 7:00 P.M. -8:35 P.M. by deleting requests for employees and other certain significant chan ges in equipment and other things and is down to the level of approximately $300,000.00 at this time. He said that different scenarios have been drawn but that he was not able to present a budget to the Council at this time. He said that the City will be required to spend more that it takes in by the tune of about $300,000.00 if everybody gets the same amount of raise. He said that the cost of 1% of raise cos ts about $60,000.00. He related that some of the Council Members said that the City should not do capital projects anymore adding that $472,000.00 has been taken out of capital pro jects and has been absorbed into the budget . He said that $55 ,0 00.00 has been proposed out o f existing fund budget to get to this point f or a total of $52 7,000 .00 that is not reoccurring income to this date and placed it in the budget by absorbing equipment, other things that he felt he could do out of those funds as set up by ordinance. Alderman Wilson voiced that he felt everyone wants to do whatever it tak es to have qua lity police force and other employees in the City and that he felt the cart would be before the horse if t he ordinance is voted o n before there is knowledge o f the budget as such. Alderman Wilson moved to table the ordinance until there is a budget meeting to view in depth all the numbers as proposed giving Mayor Swaim and Finance Director Paul Mushrush opportunity to work toward budget presentation. Alderman Sansing related that the citizens have voted on the issue, approved by two to one majority vote, that t he ordinance pertains to the Police Department only, and that the issue is being clouded by presenting numbers with reference to all emp l oyees . Alderman Fletcher pointed out to Alderman Sansing that his responsibility is to all emp l oyees and that he does support the Police Department. He said that knowledge about how much money is available is a responsible move . He said that he favors a step and grade pay scale pointing out that there is no future p ro jections in City salaries which can be presented to employees at this time . Alderman Sansing voiced that he felt the Ordinance is already law and should not have to be dealt with by the City Council. City Attorney Bamburg said that the initiatives as presented asked for enactment by the City Council, and that by themselves do not 10 CITY OF JACKSONVILLE REGULAR CITY COUNCI L MEETING DECEMBER 10, 1998 7:00 P .M. - 8 :35 P .M. enact this particular increase in sal ary or pay scale or biannual review. Alderman Ray vo i ced that he was i n favor of waiting until there are definite figures presented to t h e Council at a meeting during the next week. Alderman Sansing pointed out that the voter s overwhelmingly approved the increase in the last electi on . Mayor Swaim voiced that he had heard no one say that they would not consider the increase. At this time Alderman Keaton seconded the motion made by Alderman Wilson to table Ordinance 1100 (#10-98) for presentation on 17 December 1998 at the regular City Council Meeting. MOTION CARRIED with Alderman Sansing voting NAY. ROLL CALL : Aldermen Elliott, Smith, Lewis, Ray, Wilson, Fletcher , Williamson, Keaton and Howard voted AYE Alderman Sansing voted NAY. ORDINANCE RECEIVED NINE (9) AFFIRMATIVE VOTES. ONE NEGATIVE VOTE. MOTION CARRIED. Mayor Swaim related that City Counci l needs to review the preliminary budget, stating that there are items of de l etion which the Council may feel need to be added back into the final budget. He related that under the present deletions and without taking monies from the Fund Balance a 2 .8 5 % pay increase could be given to a ll emp l oyees ; assuming that Council wi ll allow $ 472,000.00 expenditure from Capital project , allow the cutting of a program from the Parks & Recreat i o n Department along with three employee positions and a numbe r of other employee positions i n other areas. Mayor Swaim clarified if the Council is requesting that a draft budget be presented with a salaries est i mate in different spectrums. Alderman Wi lliamson voiced past support for Mayor Swa i m and added that he woul d like to see ever ything done that can be done to resolve the issue. He stated that he is ready for i t to be resolved as he is sure everyone is . Mayor Swaim rel ated that he can propose a balanced budget to Council as earl y as tomorrow night if Council is willing to accept the cuts unseen. Alderman Wilson offered that Council look a t the proposed cuts , so as to know wha t has been recommended or requested by the department heads; so that everyone may concur on those request. 11 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 10, 1 998 7:00 P .M. - 8 :35 P.M. Alderman Smith reiterated that i t n eeds to be r esolved, adding that there are great policemen and great employees and voiced approval for a 7% raise to all employees . In respon se to a query from Alderman Keaton, Mayor Swaim related that the consultant will provide an anal ysis of the pay system and a comparison of job to salary for all City employees. He state d that one worry f o r him is that one of the initiatives requested a yearly salary review adding that the City is budgeting $40,000.00 for the analysis this year and that if this is an annual expendi t ure he f eels it is excessive. He stated that the R.F.P. will be advertised, point ing out that it took Pulaski County over eight months to complete the analysis. e. ORDINANCE 1101 (#11-98) AN ORDINANCE IMPLEMENTING A PAY SCALE FOR THE JACKSONVILLE POLICE DEPARTMENT PER THE INITIATIVE PETITION APPROVED BY REGISTERED VOTERS OF JACKSONVILLE, ARKANSAS AT THE NOVEMBER 3, 1998, GENERAL ELECTION; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES . Alderman Sansing moved, seconded by Alderman Fletcher to p l ace the Ordin ance on FIRST READING. Alderman Wilson moved, seconded by Alderman Keaton to tabl e the Ordinance to be addressed along with Ordinance 1 100 . Alderman Ray amended the motion t o include Ordinance 1102 . City Attorney Bamburg clarified that Ordinance 1102 cannot be included in the mot i on as it has not been addressed as yet. It was ruled that the motion to include Ordinance 1102 is out of order. Mayor Swaim restated that the motion before the Council is t o table Ordinance 1101. ROLL CALL: Aldermen : E lliott, Lewis , Ray , Wilson, Williamson , Keaton , and Howard voted AYE. Aldermen: Smith, Sans ing, and Fletcher voted NAY (0) . Motion received seven (7) affirmative votes, (3) negative votes. MOTION CARRIED. 12 f. ORDINANCE 1102 (#12-98) CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 10, 1998 7:00 P.M. -8 :35 P.M . AN ORDINANCE IMPLEMENTING A BI-ANNUAL EVALUATION OF PAY AND BENEFITS FOR THE JACKSONVILLE POLICE DEPARTMENT PER THE INITIATIVE PETITION APPROVED BY REGISTERED VOTERS OF JACKSONVILLE, ARKANSAS, AT THE NOVEMBER 3, 1998 GENERAL ELECTION; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES. Alderman Sansing moved, seconded by Alderman Smith to place the Ordinance o n FIRST READING. Alderman Ray moved, seconded by Alderman Wilson to table the ordinance to be addressed a l ong with Ordinances 1 100 and 1101 to be h eard at the meeting of December 17, 1998. ROLL CALL : Aldermen: Elliott, Lewis, Ray, Wilson, Fletcher, Williamson, Kea ton, and Howard voted AYE. Aldermen: Smith, and Sansing voted NAY (0) . Motion received eight (8} affir.mative votes, (2} negative votes. MOTION CARRIED . Mayor Swaim suggested that the City Council meet at 6:00 p .m. on the evening of December 1 7th t o conduct an hour budget hearing before the regular Council meeting begins. ANNOUNCEMENTS: ADJOURNMENT: Mayor Swaim, without objection, approximately 8:35 p.m. adjourned the meet ing at ctfully, ~?A-.c11~ M. Hawkins Clerk-Treasurer ~L~. MAYOR~ ~ 13 City Counc il Of Jacksonville, Arkansas AGENDA Regular City Council Meeting DECEMBER 17, 1998 1. OPENING PRAYER: 2 . ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES 5. CONSENT AGENDA: Fire Department: 7:00p.m. Regular City Council Meeting December 1 0, 1998 Regular City Council Meeting November 19, 1998 Regular Monthly Report/November 6. PUBLIC WORKS DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. WASTEWATER DEPARTMENT: 11 . PARKS & REC DEPT: 13. PLANNING COMMISSION : a . ORO. 1112 (#22-98) Reclassifying property to lift C-3 restrictions Plot 5, Main Gate Development b. ORO. 1110 (#20-98) Affordable Housing Overlay District c. ORO. 1111 (#21-98) Amending JMC providing for Conditional Use of Commercial Recreation & Special _ Event Facilities in residential zones. 14. GENERAL: 7:00 P.M. Public Hearing a. ORO. 1113 (#23 -98) Closing and Vacating Nixon and Thomas Streets b. BUDGET PRESENTATION CITY COUNCIL A G E N D A continued : DECEMBER 17, 1998 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT c . ORD. 1100 (#10-98) 7% Pay increase to Police , Dispatchers & Jailers (Alderman Sans ing) d . ORD. 11 01 (#11-98) Pay Scale for Police , Dispatchers & Jailers (Aiderm an Sansing) e . ORD. 1102 (#12-98) Annual pay evaluat ion -Police, Dispatchers & Jailers (Alderman Sans ing) PRE-COUNCIL BUDGET HEARING 6 :00 P.M. CITY COUNCIL CHAMBERS CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 17, 1998 7 :00 P.M . -9:48 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DR. The City Counc il of the City o f Jacksonville, Arkansas met in Regular Sessi on on December 17, 1998 at the regular meeting place of the Council. Alderman Howard delivered the invocation after which Mayor Swaim l ed the standing audience in the "Pledge of Allegiance " to the flag. ROLL CALL: Aldermen : Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton, and Howard answered ROLL CALL . Mayor Swaim also answered ROLL CALL declaring a quorum. PRESENT ten (10), ABSENT (0). Others present for the meeting were: City Attorney Robert E. Bamburg, City Clerk Elect Susan Davitt, Hu man Resource Director Steve Ward, City Enginee r Duane Reel , Finance Director Paul Mushrush , Purchasing Agent June Brown , Public Works Director Murice Green, Parks and Recreation Director Geor ge Biggs , Police Chief Larry Hibbs, Fire Chief John Vanderhoof, Mrs . Judy Swaim, Mrs . Dee Dee Hibbs, emp loye es from the Street, Poli ce and Fire Departme nt, members of press from The Jac ksonvi lle Patriot Editor and the Leader Newspape rs, and interested citizens . 7:00 p .m . PUBLIC HEARING ORDINANCE 1112 (#22-98) AN ORDINANCE VACATING AND CLOSING NIXON AND THOMAS STREET, JACKSONVILLE, ARKANSAS (GENERAL LOCATION : THE PORTIONS OF NIXON AND THOMAS STREET LYING EAST OF BAILEY BOULEVARD); AND, FOR OTHER PURPOSES. Mayor Swaim opened the public hearing at approximately 7:01 p.m. Attorney Ben Rice commented that the Be l z-Burrow Deve l opment Group has acquired property east of Bailey Blvd. and north of J ohn Harden Drive between Comfort Inn and Hampton Inn. He related that the development group is in the process of developing a Wal -Mart Super Center and that part of that process in accordance with Arkansas State Law will be to close two undeve l oped streets l ocated wi thin the acquired property. He related that all property owners adjacent to those streets have signed a petit ion in favor of said closing and that a certified copy of the plat is on file in the of fi ce of the City Clerk. He introduced Mr . Dennis Zolper who represented t he developer. Mr. Zolper showed the Co uncil the l ocation of the streets to be closed and related that property on both sides of Nixon Street and property south and north of Thomas Street is owned by the ~. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 17, 1998 7:00 P.M. -9:48 P.M. developer. He said that a family on the north of Thomas owns some of Thomas. He related that as an i n ternal street, a large deve l opment requires the closing of those street. He related that with regard to easements the utilities will be relocated at the expense of the developer with new easements granted to the City. Alderman Fletcher questioned access to the property from Bailey Street. Mr. Zolper replied that there will be no access to the residential area of any kind. He then related that the developer wishes to close Bailey Street, if that is agreeable with the adjoining property owners, on the west side. In response to a query from Mayor Swaim regarding the division of property i f the street is c l osed , Mr. Zolper related that the developer will use a portion for a l andscaping buffer consisting of a berm with trees and a wooden fence to help soundproof and hide the rear of the building; adding that as a matter of record any property that is not used in t he landscape development wi ll be deeded to the adjacent property owner. Alderman Sansing raised questions concerning dra i nage . Mr . Zolper related that engineers for the developer have addressed the drainage and will be using a regional detention basin concept , knowing a berm may act like a dam , the drainage has been structured so that it will take care of the western portion through the property either to the north or south. He stated that plans fo rthcoming wil l be submitted to the City showing more tha n adequate attention given to drainage concerns. He stated that t h e site plans will go through the Planning Commission process with approval from Ci ty Engineer. Alderman Fletcher stated that his ma i n concern is the traffic situation on John Harden, making it hard for him to vote for the issue before those concerns are addressed. Mr. Zolper stated that a traffic engineer has performed a traff ic study as required and submitted that study to the Arkansas Highway and Transportation Department. He related that the site and plans have been reviewed and will be forwarded a certain agency wi thin the Highway Department for further review and comment which is to be brought back to the City of Jacksonville for a recommendation . He reminded the Council that John Ha rden is a State frontage road, and there is nothing that can be done with out the permission of t he Arkansas Highway and Transportation Department . 2 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 17, 1998 7:00 P.M . -9:48 P.M. Alderman Fletcher further express a lack of willingness to commit until concerns are answered . In r esponse to a query from Alderman Lewis, Mr . Zolper related access will strictly be o ff John Harden Drive with two entrances one to the north and one from John Harden onto where Parrish Street is now located. The Parrish Street entrance would be used by del i v ery trucks. He then re l ated t hat thi s particular super center is a two dock concept, one dock to the north where very few residences are located and the other dock area to the south . He further explained that the trucks would come in off Parrish going into the south dock in a typical truck turn around concept and t he north dock would enter of f Parrish, go to the back of the store using the truck turn around to the north , backi ng in and out from behind the sto re and onto Parrish . Discussion ensued as to the l oading and u nloading of deli very trucks and it was det ermined that there would be no activity directl y at the back of the store . Alderman Howard concurred with Alderman Fletcher regarding the traff i c situation. In response to a query regarding signals and a t hird turn lane from Alderman Wilson, Mr . Zo lper replied that while the d evelop e r wi l l bear t he cost, all improvements will be as determined by t he Arkansas Highway Department . He continue d by sayi ng that when independent engineering t raffic studies are submitted to the Highway Department, after revi ew, their own eng i neers conduct a study and then inform the developer as to what will be done. Mr. Zolper acknowledged that any decisions for traffic improvements by t he Arkansas Highway Depart ment wi ll be done without q ues tion. He then related that if the developer submitted plans they felt were in the very best interest of traffic concerns, the Arkansas Highway Department can reject them at their own discretion . He stated that 11 We do what we are allowed to do and that is all we can do 11 , adding that it is an expense exc lusively born by the developer in i ts cost of construction. He stated that construction on the center coul d not begin until a determination is made by the Arkansas Highway Department. Mayor Swaim related that traffic concerns by t he City have been expressed in writing to the Arkansas Highway Department and to the developer through the office of the City Engineer. 3 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 17, 1998 7:00 P.M . -9:48 P.M. Mr. Zolper related that all approvals from different entities must be obtained prior to any construction beginning and t hat there are a number of checks on the ability to develop t he property . He returned to the o rigi nal requ est and stated that platted roads in a large scal e development must be addressed as a matter of practical issue because a title company will not issue a titl e as such. It was noted that the Arkansas Highway Department has not made a recommendation as yet. Mr. Zolper related that the l and will be developed and currently the purpose is for a Wal-Mart Super Cent er, add ing t h at the land could be used in a different development. Alderman Fletcher questioned a feasibi lity study , Mr. related that the t r affic study was conducted by Mr. Ernie from Little Rock and predicts that there could be a total of cars in a 24 hour period, fur ther broken down by the hour report supplied to the Council . Zo l per Peters 16,000 in the In response to a query from Alderman Sansing, Mr . Zolper related that his development company developed t he shopping center adjacent to the Wal-Mart Super Cent er in Cabot. He then related his company sold l and to Wal -Mart who in turn self-developed the super center. He stated that he believes that since Wal-Mart self -deve l oped , he doubts that a traffic study was conducted . Alderman Sansing further expressed concerns for the same type of traffic prob l ems being experienced in the Cabot area. Mayor Swaim encouraged further input from t he audience . Mr. Timothy Rounsvi l le of 1619 Johnson read from a prepared statement in opposition of the development. He clarified that according to the City of Jacksonville zoning requi rements as confirmed by the City Clerk, the permitted zoning for the Super Center would be C-2, which would require a conditional use for the appl i cation in a C-3 zone . He stated that if the conditional use clause is p art of the ordinance being cons idered by the Council, he is requesting that it be stricken from the proposed ordinance , which is supported by the fact t hat a ll postings indicated this ordinance would convert the area from C-3 with restrictions to C-3 without restrictions; those restrictions being defined in Ordinance 923. He secondl y r e quested that the proposed ordinance be deemed inval id a nd lega lly incorrect and thus should be disapproved . This 4 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 17, 1998 7:00 P.M. -9 :48 P.M. con tention is in accordance with Ordinance 923, more specifically regarding paragraph three of the attached cont ract between the City of Jacksonville and the Parrish Street Partners that c learly states that the City of Jacksonville has held a public hearing and is satisfied that said zoning request is va lid only if the partner s agree to develop and construct townhouse apartments on the property zone R-3 in order to provide a buffer zone. He related those townhouse apartments will not be constructed to the specifications or by the partners, as a result the ordinance become s inval id and said area should have reverted back to R -3. Thirdly he requested that again the proposed ordinance be disapproved on the basis that forfeits or weakens the legal position in Ordinance 923 that maintains the quality of the residential district adjacent t o area in question. He stated t hat quality is defined by but n ot limited to such items as current or more levels of safety to ensure the we ll being of the children at Warren Dupree Elementary and the general neighborhood; current or better property values; current or less levels of vehicular traffic; current or better drainage; c urrent or lower levels of sound pollution; current or better aesthetics; current or less pedestrian traffic; and curr ent or lower levels of light pollution at night. In conclusion Mr . Rounsville states that purpose and passage of Ordinance 923 is to maintain quality of the a djacent residential area. He believes that purpose would be compromised by the devel opment of the Wa l- Mart Super Center . Mr . Bi l ly Bowles o f 504 Parrish stated that he is located at the r ear of the proposed development and that he agrees with the information presented by Mr. Rounsville . He stated that as a resident in that l ocat i on he feels it will be impossible f o r the construction and operation of a Wal-Ma r t Super Center without complete disturbance of the resident s. He stated that he understands the po li tical issue given the consideration of funds Wal-Mart can bring to t he c ommunity, however , it should not b e at the e xpense of the residents or the City . He said that the current Wal-Mart is probably t he most prosperous retail business in the City and that i t is a known fact that the street and the property around Wal-Mart was re -challenged simply because of the locat ion of the store. He stated that he could not unde rstand why the Ci ty would be willing to re -invest in the same type project of that undertaking, referring to the widening of Loop Road . He stated that he has a personal stake in this project citing the noise and traffic , adding that nothing will shield t he neighborhood from the project. He spoke un-o fficially a s a school official, sta ting that child education should be offered in a safe and quiet environment . He stated that children who live less than two mi les from t he school must walk to school which h e feels brings up issues of 5 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 17, 1998 7:00 P.M. -9:48 P.M. safety regarding traffic. He raised questions regarding the i mportance of safety for the children, stating that the less interruption the better their education. He re lated that no matter the outcome he feels better for having made his comments. Ms. Benita Round of the Jacksonville Chamber of Commerce spoke in favor of the Super Center citing that 300 new jobs will help the economic strength of the community. She stated that Wal-Mart has confirmed that the proposed center will carry 600 employees. The U.S. Chamber of Commerce stated that for every 100 new jobs created another 64 people wi ll become empl oyed as a result of the ripple effects on the economic bring the net resul t of approximately 450 new jobs to Jacksonville . Wal-Mart has determined that it would be profitable for one of its largest centers , adding that from a Chamber perspective it would be profitable to Jacksonvi lle's economy. Ms. Virginia Reed, resident of the corner of Gregory and J ohnson Street, spoke as a retired e l ementary school teacher stating that she sees many children walking to and from school, adding that she has witnessed many near accidents due to Gregory Street having a blind hill already making it hazardous coming from Johnson Street. She cited existing traffic conditions and expressed concerns for the widening of Gregory and the existing buffer . She read a news flash from the internet regard ing criminal activity surround "big box stores 11 , which depicted safety issues for young people. She stated that these news flashes are usually covered up by s tore owners. She s tated that while she has no objection to Wal-Mart stores, she does not want the Super Center in her neighborhood; adding that there is much more available property in the City. Ms. Kathy Wadekamper of 532 Ricky Raccoon stated that even though she is not located near the proposed super center she is opposed to the construction because of the condi tions regarding traffic and aesthetics. Ms. Judy Garrett of 509 Welham stated that she also is opposed to the construction of the Wal-Mart Super Center, adding that the reason she purchased her home was because of the adjacent wooded area. Mr. Gerald Worley of 802 Gregory Street questioned the feasibility of a store that large in the City t hat will not have to close either the Cabot or Landers Road store in o rder to support itself. He questioned the available customers for a store o f that size and suggested an addition to the existing Wal-Mart. 6 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 17, 1998 7 :00 P .M. -9:48 P.M. Mr . Kyle Coat of 515 Hapsburg stated that he and his family are opposed to the development and expressed desire to see t h e ne ighborhood r emain t he same. He stated that he is also a business own er in the Ci ty , and fears he will l ose h is business as small businesses are forced to compete with big business. He said he would be l i ving three d oors down from the proposed south end loading dock expressing concerns f or the noise, concluding with definite opp osition to the proposed development. Mayor Swaim asked for further input from the audience and hearing none closed the public hearing at approximately 7:53 p .m. In response to a que stion raised by Alderman Smith, Ci ty Attorney Bamburg r elated that closing and vacating Nixon and Thomas is the subject of the current public hearing , adding that Ordinance 1113 also on the agenda addr es s es re -clas sifying the pro p erty to address restrictions that were placed on the z o ning. He stated that C-3 zoning allows as a conditi o nal us e f o r other c o mmercial zoning such as C-1 and C-2. He stat ed that o peratio n of a shopping center is l isted as C-2 and the Planning Co mmission would address the issue of a condit iona l use at the proper time. It was then clarified that Ordinance 1 11 3 addresses a small portion of the property approximately 120 feet in a rectangle format close to the residential area. City Engineer Reel related that the property is 120 feet wide running east and west , l y i ng between Parrish and Nixon Street 280 f eet north and south l ocated in the southwest quadrant of the proposed development. Mayor Swaim proposed the f ocus to be Ordinance 1112 , the closing of Nixon and Thomas Street . Alderman Ray mo ved , seconded by Alderman Wilson to place the Ordi nance on FIRST READING. Alderman Sansing stated tha t the clos ings are absolute l y essential to t he development and that if the streets are not c losed it could adversely affect the project. City Attorney Bamburg addressed the issue of blocking the clos ing. He stated that while the Council is the body to close or vacate a street, there needs to be articulate assessments f or thei r dec i sion. He relat ed that those assessments could be quest ioned later in court . He said t ho se articulate assessments need to be clear. 7 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 17, 1998 7:00 P.M. -9:48 P.M. Alderman Sansing said that the reason for not closing those streets would be consideration of keeping the neighborhood whole, not to encroach on the living standards of the neighborhood, and listen to the area citizens. Alderman Keaton stated that because of his concerns regarding the traffic issues he is unable to support the ordinanc e. He questioned if their plan of ingress and egress is good traffic management, pointing out that the existing Wal-Mart store has three points of entrances and still experiences traffic problems. As discussion ensued it was pointed out by Alderman Wilson that the store would have two points of entrance both to be used by cars and one for delivery trucks. It was noted that those entrances are at least 500 feet apart. City Engineer Reel related concerns for the drainage and erosion as well as traffic regarding a facility of this size and that he would not cons ider bringing the i tem of business be f o r e the P lanning Commission without John Harden Drive being widened to at least a three lane facility with a l eft turn lane. He related that traffic counts at the existing Wal-Mart are currently b eing conducted to obtain inf ormat ion regarding improvements . He stated that he has serious reservations regarding the present traffic study as presented to him and is currently composing a letter to the Chief Engineer of the Arkansas Highway Department expressing those concerns . He stated that it will be a back and forth letter writing process of which he does not intend on yielding until his reservations and concerns are adequately addressed . It was clarified between Alderman Wilson and City Engineer Reel that even if the street was never dedicated, the City would s till maintain control ove r the dev elopment based on t raffic, drainage and other issues . He further clarified that if t he ordinance is passed the City in no way forfeits development contro l of the project. Alderman Smith moved, seconded by Alderman Keaton to table the ordinance. Alderman Sansing stated that he would prefer the ordinance be rendered dead . Mayor Swaim clarified that a motion t o tabl e is n ot debatable. 8 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 17, 1998 7:00 P.M. -9:48 P .M. ROLL CALL: Aldermen: El liott, Smith, Lewis, Keaton and Howard vo ted AYE . Aldermen : Sansing, Ray, Wilson, Fletcher, Will i amson voted NAY . Motion received five (5) affirmative votes, five (5) negative votes. Mayor Swaim explained that he has the ability to cast a yes vote or not vote at all. Mayor Swaim voted AYE. MOTION CARRIED. Discussion clarified that the ordinance is now tabled and wi ll come back to the City Council after further information with no set time for that to occur. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Counc il Meeting of 10 December 1 998 to the Ci ty Council for approval and/or correction at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alder.man Elliott moved, seconded by Alder.man Howard that the minutes of the Regular City Council Meeting of 19 November 199 8 be APPROVED. MOTION CARRIED . CONSENT AGENDA : REGULAR MONTHLY REPORT/FIRE DEPARTMENT/NOVEMBER Alderman Lewis moved, seconded by Alder.man Sansing that the Regular Monthly Report of the Jacksonville Fire Department be APPROVED . (Said report reflects an estimated fire loss of $62,500.00 for the month of November) ROLL CALL: Aldermen: Elliott, Smith , Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Howard voted AYE. NAY 0 . MOTION CARRIED. WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT : PUBLIC WORKS DEPARTMENT: PARKS & RECREATION DEPARTMENT: PLANNING COMMISSION: a. ORDINANCE 1113 (#23-98) AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE, ARKANSAS (GENERAL LOCATION: PROPERTY LYING BETWEEN PARRISH, NIXON , AND JOHN HARDEN DRIVE, OF THE MAIN GATE DEVELOPMENT, JACKSONVILLE, ARKANSAS); AMENDING ORDINANCE NUMBERS 213 AND 238 AND THE LAND USE MAP OF THE CITY OF JACKSONVILLE, ARKANSAS; AND , FOR OTHER PURPOSES. Alderman Ray moved, seconded by Alderman Wi l son to place the Ordinance on FIRST READING . 9 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 17, 1998 7:00 P.M. -9:48 P.M. In response to a query from Alderman Sansing, City Attorney Bamburg related that the ordinance is part of development plans for the Wal-Mart Super Center. ROLL CALL: Aldermen : Howard, Keaton, Wilson, Ray, Smith, and Elliott voted AYE. Aldermen: Williamson, Fletcher, Sansing, and Lewis voted NAY. Motion received six (6) affi~ative votes, four (4) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. Alderman Ray moved, seconded by Alderman Wilson to ACCEPT the Ordinance on FIRST READING. In response to comments from Alderman Sansing and a query from Alderman Elliott, City Attorney Bamburg related that the ordinance that reclassified the property as C-3 with restrictions must have the restrictions removed because of the attached contract. It was further discussed whether the rezoning to C-3 was contingent on the completion of the contract and City Attorney Bamburg related that the restriction applies to the property because it was rezoned to C-3 with stipulations for development, now it is being requested that those restrictions be lifted . Alderman Elliott stated that he feels there are still some questions regarding the development and that it should not be addressed at this time. ROLL CALL~ Aldermen: Ray, and Wilson voted AYE. Aldermen: Elliott, Smith, Lewis, Sansing, Fletcher, Williamson, Keaton, and Howard voted NAY. Motion received two (2) affi~ative votes, eight (B) negative votes. MOTION FAILED on FIRST READING. b. ORDINANCE 1110 (#20-98) AN ORDINANCE CREATING JACKSONVILLE MUNICIPAL CODE§ 18.22; AMENDING ORDINANCE NOS. 213 AND 238 AND THE LAND USE MAP OF THE CITY OF JACKSONVILLE; CREATING AND ADOPTING AN OVERLAY DISTRICT FOR AFFORDABLE HOUSING (AHOD) WITHIN THE CITY OF JACKSONVILLE; AND, FOR OTHER PURPOSES. Alderman Keaton moved, seconded by Alderman Williamson to place the Ordinance on FIRST READING. City Attorney Bamburg recapped the ordinance stating that it provides for the creation of an affordable housing overlay district, adding that it authorizes the Planning Commission to create districts within the City dependent upon the circumstances of particular areas and assisting in the placement of either 10 - -CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 17, 1998 7:00 P.M. -9:48 P .M. manufactured or modular housing units . He stated that part icularly manuf actured housing units must be multi -section al , adding t hat mo dular h ousing u nits must me et the Jackson ville Municipal Code and be orientated in the manner consistent wi th the existing residential area. He said it allows the Planning Comm i ssion to study area growth p atterns whil e maintaining con trol over housing type going into an a rea o f the overlay district. ROLL CALL: Aldermen : Elliott , Smith, L ewis , Sansing, Ray, Wilson , Fletcher , Williamson, Keaton, and Howard voted AYE. NAY ( 0) . Motion received ten (10} affirmative votes, (0} negative votes. MOTION CARRIED. Whereupon , City Attorney Bamburg read the Ordinance. Alderman Ray moved, seconded by Alderman Keaton to dispense with the reading of the ordinance in i ts ent i rety. ROLL CALL: Aldermen: E lliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Will iamson , Keaton, and Howard voted AYE. NAY (0). Motion received ten (10} affirmative votes, (0} negative votes. MOTION CARRIED. Alderman Smith moved , seconded by Alderman Ray to ACCEPT the Ordinance on FIRST READING. ROLL CALL: Aldermen : Elliott , Smi t h, Lew is, Sansing , Ray, Wilson, Fletche r, Williamson , Keaton, and Howard voted AYE. NAY (0) Motion received ten (10} affirmative votes, (0} negative votes. MOTION CARRIED . Alderman Smith moved, seconded by Alderman Ray to suspend the rules and pl ace the Ordinance on SECOND READING. ROLL CALL: Aldermen: Ell i ott , Smith, Lewis, Sansing, Ray, Wilson, Fletcher , Williamson, Ke aton , and Howard voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes . MOTION CARRIED. Wh ereupon City Attorney Bamburg read the Ordinance for the Second Time. Alderman Fletcher, moved, seconded by Alderman Lewis , that Ordinance be plac ed on THIRD AND FINAL READING. ROLL CALL : Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson , Keaton , and Howard vot ed AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by City Attorney Robert Bamburg . Alderman Fletcher moved , seconded by Alderman Ray , that the Ordinance b e APPROVED AND ADOPTED. ROLL CALL : Alde rmen: El l i ott , Sm ith , L ewis, Sansing, Ray , Wils on, Fle tcher, Williamson, Keat o n, and Howard voted AY E. NAY ( 0) . Motion received ten ( 10) affirmative votes, (0) negative votes . MOTION CARRIED. 11 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 17, 1998 7:00 P.M. -9:48 P.M. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1110 THIS THE 17th DAY OF DECEMBER, 1998. c. ORDINANCE 1111 (#21-98) AN ORDINANCE AMENDING JMC §§ 18.16.020, 18.24.030, 18.26.030, 18.28.030, 18.32.030, 18.36.030, AND 18.38.030 PROVIDING FOR CERTAIN CONDITIONAL USES IN VARIOUS ZONES WITHIN THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES. Alderman Keaton moved, seconded by Alderman Ray to place the Ordinance on FIRST READING. City Attorney Bamburg informed the Council that the ordinance creates additional conditional uses that can be provided for by the Planning Commission under residential zoning classifications . He related that in comparison to other municipalities, the City was limited in its conditional allowances and that the Planning Commission will review these requests by public hearing. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Wilson , Fletcher, Williamson, Keaton and Howard voted AYE. Alderman Sansing voted NAY. Motion received nine (9) affi~ative votes, one (1) negative vote. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. Alderman Ray moved, seconded by Alderman Keaton to DISPENSE with the reading of the ordinance in its entirety. ROLL CALL: Aldermen: Ell i ott, Smith, Lewis, Ray, Wi lson, Fletcher/ Williamson, Keaton and Howard voted AYE. Alderman Sansing voted NAY. Motion received nine (9) affi~ative votes, one (1) negative vote. MOTION CARRIED. Alderman Fletcher moved, seconded by Alderman Ray to ACCEPT the Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott 1 Smith, Lewis, Ray, Wilson, Fletcher / Williamson/ Keaton and Howard vot ed AYE. Alderman Sansing voted NAY. Motion received nine ( 9) affi~ative votes, one (1) negative vote. MOTION CARRIED. Alderman Ray moved, seconded by Alderman Smith to suspend the rules and place the Ordinance on SECOND READING. Aldermen: Elliott, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Howard voted AYE. Alderman Sansing voted NAY . Motion received nine (9) affi~ative votes, one (1) negative vote. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance for the Second Time. 12 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 17 , 1998 7 :00 P.M. -9:48 P.M. Alde rman Lewis moved, seconded by Alderman Ray, that Ordinance b e placed o n THIRD AND FINAL READING. ROLL CALL: Aldermen: E lliott, Smith, Lewis, Ray, Wilson, Fletcher, Williamson , Keaton and Howard voted AYE. Alderman Sansing vot ed NAY. Motion received nine (9) affirmative votes, one (1) negative vote. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance for the THIRD AND FINAL TIME. Alderman Lewis moved, seconded by Alderman Ray , that the Ordinance be APPROVED AND ADOPTED. ROLL CALL : Aldermen: Elliott, Smith, Lewis, Ray, Wilson, Fletcher , Williamson, Keaton and Howar d voted AYE. Alderman Sansing voted NAY. Motion received nine ( 9 ) affirmative votes, one (1) negative vote. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1111 THIS THE 17th DAY OF DECEMBER, 1998. GENERAL: b. Budget Presentation Mayor Swaim referred to the scheduled budget meeting held prior to the regular City Counci l meeting. c . ORDINANCE 1100 (#10-98) AN ORDINANCE PROVIDING A SEVEN PERCENT (7%) PAY INCREASE FOR THE JACKSONVILLE POLICE DEPARTMENT PER THE INITIATIVE PETITION APPROVED BY REGISTERED VOTERS OF JACKSONVILLE, ARKANSAS AT THE NOVEMBER 3, 1998, GENERAL ELECTION; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES . Alderman Sansing moved, seconded by Alderman Williamson that given consideration for a seven 7% percent pay raise to all City employees has been proposed, he would like to withdraw Ordinance 1100 at this time . Discussion ensu ed as to what would happen to the ordinance if r e mo ved from the agenda . It was noted that other items outside the seven percent pay raise may need t o be addressed. Alderman Ray moved, seconded by Alderman Lewis to call for question. MOTION CARRIED. ROLL CALL: Aldermen: Lewis, Sansing , Wilson, Fletcher, Williamson , and Ke aton voted AYE. Alderman Elliott, Smith, Ray and Howard voted NAY. Motion received six (6) affirmative votes, four (4) negative vote. MOTION CARRIED and Ordinance 1100 was withdrawn at this time. 13 d . ORDINANCE 1101 (#11-98) CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 17, 1998 7:00 P.M. -9:48 P .M. AN ORDINANCE IMPLEMENTING A PAY SCALE FOR THE JACKSONVILLE POLICE DEPARTMENT PER THE INITIAT I VE PETITION APPROVED BY REGISTERED VOTERS OF JACKSONVILLE, ARKANSAS, AT THE NOVEMBER 3, 1998, GENERAL ELECTION; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES . Alderman S a nsi ng moved, seconded by Alder man Smith t o pl ace t h e Ordinance o n FIRST READING. ROLL CALL : Alderme n : Elliott , Sm i t h, Le wis, Sans ing , Ray , Wilson, F l etche r, Wil l i amson, Keaton , a nd Howard voted AY E. NAY (0). Motion received ten (10) affirmative votes, (O) negative votes. MOTION CARRIED . Whereupon , Ci t y Attorney Bambu rg r ead the Ordin ance. Alderman Ray moved, to dispense with the reading of the o r dinance i n its entirety . MOTION DIES FOR LACK OF A SECOND. Ci t y Attorney Bamburg continued to re ad t he Or d i n a nce . Alderman Elliott moved , seconded by Alderman Wilson to amend paragraph one stating "said pay increase, s cale, and evalua t ion are to include steps and grades based upon rank and years of service while maintaining the current level of benefits and number of employees within the Department," to read "said pay increase, scale, and evaluation are to include steps and grades based upon rank and years of service." also restated as amended in the body of the ordinance under SECTION ONE: Initiative Number Two. It wa s noted by City Attorney Bambur g that to a ff ect the amendmen t it need only be amended under SECTION ON E . Discuss i o n revealed t hat the amend ment wou l d not a ff ect t h e deve l opment of a pay scale f or the Po l ice Dep art me n t. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton, and Howard voted AYE . MOTION CARRIED. Alderman F letche r moved, seconded by Alderma n Sm i th t o ACCEPT t h e Ordinance on FIRST READING as AMENDED . ROLL CALL: Aldermen : Ell iott , S mi th, Lewi s , Sansi ng, Ray, Wilson , F letch er, Wi lliamson , Keaton , and Howard voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes . MOTION CARRIED. Alderman Sm i t h moved, seconded by Alderman Sansing to suspend the rul es and p l ace the Ordi nance on SECOND READING as AMENDED. ROLL CALL: Aldermen: E lliott, Smi t h , Lewi s , San s i ng , Ray, Wilson, Fl etcher, Wi lliamson , Keaton, and Howard voted AYE. NAY ( 0) Motion received ten (10) affirmative votes, (0) negative v otes. 1 4 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 17, 1998 7:00 P.M. -9:48 P.M. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance as amended for the Second Time . Alderman Sansing moved, seconded by Alderman Howard that Ordinance 1110 as AMENDED be placed on THIRD AND FINAL READING. A brief discussion ensued regarding a pay scale for all employees implemented by the salary consultant . It was noted that to properly fund the Sanitation Department a rate increase was passed which meant that additional funds will not have to be taken from the General Fund to subsidize that Department, leaving more funds for possible raises and that the increase was mainly necessary due to increased cost for disposal of waste. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray , Wilson, Fletcher, Williamson, Keaton and Howard voted AYE. NAY ( 0) . Motion received ten (10) affir.mative votes, (0) negative votes. MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by City Attorney Robert Bamburg . Alderman Ray moved, seconded by Alderman Lewis, that Ordinance 1101 as amended be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Howard voted AYE. NAY (0). Motion received ten (10) affir.mative votes, (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1101 THIS THE 17th DAY OF DECEMBER, 1998. e. ORDINANCE 1102 (#12-98) AN ORDINANCE IMPLEMENTING A BI -ANNUAL EVALUATION OF PAY AND BENEFITS FOR THE JACKSONVILLE POLICE DEPARTMENT PER THE INITIATIVE PETITION APPROVED BY REGISTERED VOTERS OF JACKSONVILLE, ARKANSAS AT THE NOVEMBER 3, 1998, GENERAL ELECTION; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES. Alderman Smith moved, seconded b y Alderman Lewis to place the Ordinance on FIRST READING. Alder.man Smith moved, seconded by Alder.man Elliott to amend the the paragraph under the "Whereas 11 , to delete the words "while maintaining the current level of benefits and number of employees within the Department;" and under SECTION ONE: Initiative Number Three, to strike the remaining wording after the word "and" in the seventh line and inserting the words "by two Council members and two Civil Service Commissioners members". 15 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 17, 1998 7:00 P.M. -9 :48 P .M. Alderman Williamson suggested that the Police Chief have input. Alderman Smith amended the amendment motion to include the Police Chief as a member of the review process . Alderman Wilson stated t hat he felt all departments in the City need to be reviewed on a similar basis. Alderman Elliott concurred. Mayor Swaim related that the Ordinance is specific i n nature and the issue of other department reviews shou ld be addressed specifically within this Ordinance o r a t a later date . Alderman Wilson s uggested that freque ncy of t he reviews and wh at departme nts shall be i nc luded should be addressed prior t o the vote on this Ordinance. Discus sion ensued regarding addressing other departments in the motion and i t was questioned whether there was need t o address the issue i n writt e n form, given Council's commi tmen t a nd support for a salary c o n sultant who will a ddress t h e issue later. A vote o n the a mendme n t was taken: ROLL CALL: Aldermen: Elliott , Smith, Lewis, Sansing, Ray, Williamson, Keaton and Howard voted AYE . Aldermen: Wilson and Fletcher voted NAY. Motion received eight (8} affirmative votes, two (2} negative votes. MOTION CARRIED . Whereupon , City Attor ney Bamburg read the Ordinanc e. A vote o n mo tion to place Ordinan ce 11 02 on FIRST READING as AMENDED was tak en: ROLL CALL: Aldermen: Elliott, Smith, Lewis , Sans ing , Ray, Keaton and Howard voted AYE. Aldermen : Wilson, Fl e t cher, Will i amson voted NAY . Motion received seven (7} affirmative votes , three (3} negative votes. MOTION CARRIED. Wh ereupon, City Attorney Bamburg r ead the Ordinance as amended . Alderman Ray moved , seconded by Al derman Sansing to ACCEPT the Ordinance on FIRST READING as AMENDED. Alderman Wilson n oted in opposition t hat the Ordinance as presented shoul d inc lude all City employees . Alderman Lewis expressed concerns regarding the Ordi nance as a mandate . Further con cerns were expressed regarding the inclusion of all City employees . 16 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 17, 1998 7:00 P.M. -9:48 P.M. At this time there was a call for question from Alderman Sansing. ROLL CALL: Aldermen: Ray, Sansing, Smith, Keaton and Howard voted AYE . Alderman: Ell iott, Lewis, Wilson, Fletcher , and Williamson voted NAY (0) . Motion received five (5) affirmative votes, five (5) negative votes with Mayor Swaim choosing not to vote. ORDINANCE FAILS ON FIRST READING AS AMENDED. Mayor Swaim clarified that the Ordinance revert s back to its original presentation with the failure of passage. It was noted that regarding public vote the determination from the Arkansas Municipal League states tha t it may become law unless otherwise directed by the City Council. During clarification from the City Attorney it was related that Ordinance 1100 was not passed on first reading, the motion to withdraw passed and it was taken from the agenda . He stated that his view of enactment , differs from that of the Mayor, explaining that Ordinance 1100 requires expenditure of City dollars to e nac t a 7% pay increase for Police Department employees and that because it requires an enactment and expenditure it can only be approved by the City Council. He stated that initiative petitions cannot be enacted contrary to State law. Mayor Swaim re l ated that the budget ordinance ref lects the 7% increase in salary. City Attorne y Bamburg stated that the budget ordinance he has prepared does not inc lude the language from Ordinance 1100 other than salary amounts provided to him in the budget figures. Clarif ication was requested with regard to Ordinance 11 02 and the five to five tie vote . It was clarified by t he Mayor that a motion can bring the ordinance back. Clarification from City Attorney Bamburg was requested regarding the initiat i ves with or without expenditure of f unds becoming law without City Council action. City Attorney Bamburg supported his earlier vi ews regarding expenditure of funds in an initiative action . He stated t hat he is in agreement with the Mayor's view regarding Ordinance 1 102 . Other discussion ensued regarding amendments to Ordinance 1102 and bringing forth further discussion regarding Ordinance 1100. 17 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 17, 1998 7:00 P.M. -9:48 P.M. Mayor Swaim reiterated that as the City Attorney has concurred, Ordinance 1102 requires City Council action, adding that his contention is that Ordinance 1100 also requires clear act i on . Alderman Wilson moved, seconded by Alderman Fletcher to amend Ordinance 1102 Section One: under Initiative Number Three, third line beginning with the word "the" to eliminate through the end of the paragraph and insert "all City employees. Such review and evaluation will be conducted by the City Council in a manner they deemed appropriate". Alderman Sansing suggested the ordinance be acted upon as presented and used as a model for all City employees. City Attorney restated the amendment as follows 11 Initiative Number Three -BE IT ENACTED BY THE PEOPLE OF THE CITY OF JACKSONVILLE, ARKANSAS, AN ORDINANCE TO PROVIDE THAT THE CITY OF JACKSONVILLE SHALL UNDERTAKE TO EVALUATE THE CURRENT LEVELS OF PAY FOR ALL CITY EMPLOYEES WITH THE GOAL OF SUCH EVALUATION TO BE TO INCREASE THE CURRENT LEVELS OF PAY FOR SAID EMPLOYEES FOR SAID EVALUATIONS TO BE REVIEWED ON A BI-ANNUAL BASIS BY THE CITY COUNCIL IN A MANNER DEEMED APPROPRIATE . Discussion ensued and the wording of 11 0n a bi-annual basis 11 was removed from the amended wording of the ordinance . ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Howard voted AYE. Alderman : Sansing voted NAY (0) . Motion received nine (9) affirmative votes, one (1) negative vote. MOTION CARRIED as amended by SECOND AMENDMENT. Alderman Fletcher moved, seconded by Alderman Wilson to ACCEPT Ordinance 1102 ON FIRST READING as amended by SECOND AMENDMENT . ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Howard voted AYE . Alderman Sansing voted NAY (0). Motion received nine (9) affirmative votes, one (1) negative vote. MOTION CARRIED . Alderman Keaton moved , seconded by Alderman Ray to suspend the rules and place the Ordinance on SECOND READING as amended by SECOND AMENDMENT. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Howard voted AYE. Alderman Sansing voted NAY (0) . Motion received nine (9) affirmative votes, one (1) negative vote. MOTION CARRIED. Whereupon City Attorney Bamburg read the Ordinance for the Second Time. 18 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 17, 1998 7:00 P.M. -9:48 P.M. Alderman Fletcher, moved seconded by Alderman Wilson that Ordinance be placed on THIRD AND FINAL READING as amended by SECOND AMENDMENT. ROLL CALL: Aldermen : Elliott, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Howard voted AYE. Alderman Sansing voted NAY . Motion received nine (9) affirmative votes, one (1) negative vote. MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by City Attorney Robert Bamburg. Alderman Fletcher moved, seconded by Alderman Wilson that Ordinance 110 2 be APPROVED AND ADOPTED as amended by SECOND AMENDMENT. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Wilson, Fletcher , Williamson, Sansing and Howard voted AYE. Alderman Sansing voted NAY. Motion received nine (9) affirmative votes, one (1) negative vote. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1102 THIS THE 17th DAY OF DECEMBER, 1998. Alderman Elliott moved, seconde d by Alderman Smith to place Ordinance 1100 on FIRST READING. Discussion ensued and the following motion was formulated . Alderman Elliott moved, seconded by Alderman Keaton that Ordinance 1100 be amended to state that a 7% pay raise will be provided to all City employees and striking specifically the following wording "while maintaining the current level of benefits and number of employees within the department" and also striking the language previously deleted from Ordinances 1102 and 1101 covering the pay scale and the bi-annual review. Discussion ensued and the City Attorney clarified that under Section Two, Ordinance 1100 provides that the 1999 General Budget Ordinance will have to include a 7% increase for all City employees following the amendment. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Wilson, Fletcher, Williamso n, Keaton and Howard voted AYE. Alderman Ray, Sansing voted NAY. Motion received eight (8) affirmative votes, two (2) negative votes. MOTION CARRIED. Alderman Elliott moved, seconded by Alderman Smith to place Ordinance 1100 on FIRST READING as amended. ROLL CALL: Aldermen: Elliott, Smith 1 Lewis 1 Ray, Wilson, Fletcher, Williamson/ Keaton and Howard voted AYE. Alderman Sansing voted NAY . Motion received 19 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETI NG DECEMBER 1 7, 1998 7:00 P .M . -9:48 P.M . nine (9) affirmative vote s, o n e (1) negative vote . MOTION CARRIED . Whereupon the Ordinance was read by Ci t y Attor ney Bamburg as amended . Al d e r ma n Keaton moved , secon ded b y Al derman Lewi s to dispense with t h e reading of Ordinance 1 1 00 in its entirety . ROLL CALL : Aldermen: E lliott , Smith, Lewis, Ray, Wi l son, Fletcher, Williamson , Keaton and Howard voted AYE. Alderman Sans i ng voted NAY. Motion received nine (9 ) affirmative votes, one (1 ) negative vote. MOTION CARRIED . Alderman Fletcher moved, seconded by Al derman Lewis to ACCEPT Ordinance 1 1 02 on FIRST READING as AMENDED. RO LL CALL: Aldermen: Elliott, Smith , Lewi s, Ray, Wi l son, Fletcher, Williamson, Keaton and Howard voted AYE . Al derman Sans i ng v oted NAY (0). Motion received n i ne (9) affirmative vote s, one (1) negative vote. MOTION CARRIED. Alderman Keaton moved, seconded by Alderman Ray to suspend the rul es a n d place the Ordinance o n SECOND READING AS AMENDED . Alderman Sansing stated that the people voted on Police initiatives not all City employees initiatives, adding that other departments ne e d to h ave ordinan c e s ta i lored f or them . Discuss i on ensued and Al derman Sans i ng stated that he has problems with so many amendments to the Ordinances/initiatives so that it changes them from what the people originally voted on . ROL L CALL: Aldermen: Elliott, Smith, Ray, Wilson , Fletcher, Williamson, Keaton and Howard voted AYE . Alderman Sansing voted NAY (0) . Motion received eight (8 ) affirmativ e v otes, one (1 ) negative vote. Alde rman Le wis was not p resent for this vote or remaining roll calls . MOTION CARRIED . Whereupon Ci ty Attorney Bamburg read the Ordinance as amended for the Second Time. Al d erman Smith , moved seconded by Al derman Keaton that Ordinance be placed on THIRD AND FINAL READING AS AMENDED . ROLL CALL : Aldermen: Elliott , Smith , Ray , Wilson , Fletcher, Williamson, Keaton and Howard voted AYE . Al derman Sansing voted NAY . Motion rece ived e i ght (8 ) a ff irmative v otes , one (1) negative vote. MOTION CARRIED . Ordin ance read THIRD AND FINAL TIME by City Attorney Robert Bamburg. Alderman Wilson moved , seconded by Alderman Keaton that Ordinance 1100 be APPROVED AND ADOPTED AS AMENDED. ROLL CALL: Aldermen : Elliot t, Smith, Ray, Wilson, Fletcher, Williamson, Sansing and Howard vot ed AYE. Alderman Sans ing vo t ed NAY . Motion received 20 CITY OF JACKSONVILLE REGULAR CI TY COUNCIL MEETING DECEMBER 17, 1998 7:00 P.M. -9 :48 P.M. eight (8) aff i r.mative votes, one (1) negative vote . CARRIED . MOTION ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1100 THIS THE 17th DAY OF DECEMBER , 1998 . ANNOUNCEMENTS : Mayo r Swa im announced that Chr istma s Open Hou s e wi ll begi n at 1 :00 p .m. 1 8 Dec e mbe r 1 99 8 i n City Ha ll with present at i on o f City Emp loyee Awards at 2:00p .m. He e n couraged t he general publ ic to atte nd. Alderma n Sansin g said tha t i t has been an honor to se r ve the cit izens of Jackson vi lle in the past e i ght y ears and expressed h is interest i n running for office in the future . Mayor Swa i m announced that the next mee t i ng o f t h e City Council wi ll be held 29 December 1998 at 7:00 p .m. t o c o nsider the 1999 budget . ADJOURNMENT : Mayor Swaim, without objection , approximately 9:48 p.m. Resp ect fully, ~4 7k~k~ City Clerk -Trea s urer Sus a n L. Dav1 tE City Clerk-Treasurer Elect 21 adjourned the meeting at City Council Of Jacksonville, Arkansas 1. OPENING PRAYER: 2. ROLL CALL: 3. GENERAL: ADJOURNMENT AGENDA Budget Hearing Meeting DECEMBER 17, 1998 6:30p.m. BUDGET HEARING (proposed budget avail. at mtng.) (Mayor Swaim) CITY OF JACKSONVILLE BUDGET HEARING MEETING DECEMBER 17, 1998 6:00 P.M. -6.45 P .M. BUDGET HEARING MEETING -CITY HALL -#1 MUNICIPAL DR. The City Counci l of the City of Jacksonville, Arkansas met in Special Session on December 17, 1998 at the regular meeting place of the Council. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton, and Howard answered ROLL CALL. Mayor Swaim also answered ROLL CALL declaring a quorum . Alderman Fletcher arrived at approximately 6:25p.m. PRESENT ten (10), ABSENT (0). Others present for the meeting were: City Attorney Robert E. Bamburg, Ci ty Clerk Elect Susan Davitt, Human Resource Director Steve Ward, Finance Director Paul Mushrush, Public Works Director Murice Green, Mrs. Judy Swaim, The Jacksonville Patriot Editor Jon Parham , and interested citizens. Mayor Swaim presented preliminary copies of the proposed 1999 balanced budget to the Ci ty Council. He related that some items have been de leted in presentation of a balanced budget and that he would like Council to review the items. He said that $103,000.00 has been expended from the fund balance, referring to budge t notes distributed to Council, and recapped the general fund total budget including total payroll, and fund balance from the general fund of $103,647.00 . He relat ed moving $250,000 forward reviewing capital projects already in progress, for purchase of police cars, fire helmet turnouts, ambulance, fire chief vehicle, and city hall copier. Also out of the Capital Improvement fund, he pointed out the remodeling o n station three to accommodate the fire trucks, remodeling on station two to increase the bedroom area, and completion of the Durpree Park project. Street fund projects of $59 ,292 .00 for an out o f fund total of $4 71 ,210 .0 0 . He explained that his understanding from the previous Council meeting was for less consideration for Capital Improvement projects and more toward salaries. Referring to the notes provided Council he pointed out statistical data of payroll summaries from each department. He related that the budget reflects a 7% raise for all City employees and projects deleted. He reviewed cost and cuts, pointing out the addition of two 911 operators, adding that a receptionist for the Fire Department has been deleted. He then said that an after school program in the Parks and Recreation Department of $5,856 .00 has been cut adding that the income from that project was approximately $4 ,800.00 . He stated that a requested addition of a maintenance person in Parks and Recreation, one full time and t wo part time employees for the Martin Street building has been deleted. He related that line items have been reduced from requests, specifically stating t hat some line items have been combined and others increased. He stated that the comparison of this years 1 CITY OF JACKSONVILLE BUDGET HEARING MEETING DECEMBER 17, 1998 6:00 P .M. -6.45 P.M. budget and last years is that some departments have been merged for better record keeping purposes, pointing out that supplies for human resources has been combined with Civil Service Testing funds totaling $10, 000. 00. He pointed out a list of reductions and deferred items such as an inc r ease pay scale for EMT and paramedics until after the salary consultant completes analysis. He rel ated that items of equipment and maintenance in the Pol i ce Department has been reduced such as radio repairs and uniform allowance, adding that the prisoner meal cost was not balancing and has been increased. Replacement of the police cars have been moved to the Equipment Fund. He related that Economic Development is not being funded and that the Ci ty is applying for a grant that wi ll require up to $170,000.00 in matching funds to build a railroad spur and relocate a water line for prospective industry. He related that this item was included in the original budge but has been deleted in order to make the budget balance. In relationship he stated that the City Sales Tax has been less than 1% in growth this year, adding that the Ci ty depends on 60% of its income from the Sales Tax. He stated that the growth has not been there this year which is generally where raises come from. He related that other areas comparabl e to Jacksonville have reported the same type of return. He stated that in the 91 1 area two additional emp loyees have been budgeted, however a request for a new vehicle ($1 9,000.00) has been cut and replaced with an older police car. Cel lular phone request has also been reduced. He related that the 911 security gate project has been r e duced by $5,000 .00 and a new a lternative source has been l ocated for savings. He related that he feels a reasonable budget has been prepared, adding that the budget grew from $8,986,955 .00 to $9,384,584.00 in the general fund. He stated that Council may want to review line item for line item or begin with the items that have been deleted. In discussion relating to the after school program for the Parks and Recreat ion department it was re l ated by Mr. Mayor that the program was not a break even situation with approximately $2,000.00 difference. He invited Parks and Recreation Director, Mr . George Biggs to comment. Alderman Ray spoke highly in favor of the program and encouraged that the program be included if possible. Mr . Mayor related that only a small numbe r of patrons use the program, adding that he would feel that Parks would rather have the additional outside maintenance employee because of the addition of the new soccer fields. 2 CITY OF JACKSONVILLE BUDGET HEARING MEETING DECEMBER 17, 1998 6:00 P.M. -6.45 P.M. Mr. Biggs addressed the request for addit i onal staff at the Martin Street building, adding that with the additional scope of work he would prefer the additional outside ma intenance employee. Mayor Swaim related that one objective was to address reoccurring cost with non-reoccurring funds. He stated that if the Council so chooses deletions could be added back to the fund balance . Alderman Wilson i ndicated that his thoughts regarding improvement plans for the Legion field was to be funded in 1998 and 1999; Mayor Swaim related that it is funded from the 1998 fund so that it does not have to been taken from 1999 funds. He related that items that could be taken care of with 1998 funds were not included in the 1999 budget. He stated that i t was either carried over into the fund balance or department heads were instructed to begin work on those projects. In response to a comment and question from Alderman Ray, Mayor Swaim related that while Economic Development has not been funded for 1999; the Office is still called Office o f Economi c and Commun ity Development with the addition of the Business Incubation program. He related that Frank Rowland has been given additional dut ies with a slight adjustment in salary. He stated that he is trying to be receptive in Economic Development but will not act i vely recruit business. He is handling the paper work and using CDBG funds to promote Economic Development which is acceptable. Alderman Wilson questioned the percentage payroll covers which includes projected raises. Mr. Mushrush related that there was a 3% overall increase in the total budget. Mayor Swaim related the need to review with possible revisions given consideration to last minute budget preparation, adding that he and Mr. Mushrush fee l comfortabl e wi th the budget. Mayor Swain stated that 59.9% of income is derived from the Sales Tax, 12% from franchise fees, budgeting with 1% at opening balance giving consideration to the operating transfers previous l y discussed at 4 .4 %, services and fines are 9%, intergovernmental is 7.7% which is transferred from street funds and other funds. He then related that State Turnback is down. He stated that as president of the Arkansas Municipal League he testified before the 3 CITY OF JACKSONVILLE BUDGET HEARING MEETING DECEMBER 17, 1998 6:00 P.M. -6.45 P.M. State budget finance committee and asked for a 10% (approximately $50, 0 0 0 . 0 0) increase in revenues regarding State Turnback. He pointed out that revenues were less in 1999 than those received in 1992, which is again less than moni es received in the 1980's . He pointed out utility , franchise, and sales tax as projected in graphs presented to the Council. He recapped the expenditure budget broken down into areas of public safety at $6,374,000.0 0 from t he total nine million budgeted as well as other gove r nmental areas. He reviewed the general fund expenditures by graph showing that 68% o f the budget goes to public safety with public works at 14%, then judicial at 7%, and 9. 7% to operate all government office. He reviewed other aspe cts of the budget and requested input from the Council. Alderman Ray requested t hat mid year previous budget cuts be reviewed with the hope that the sales tax revenues might provide for additional items to be brought back into the budget. Mayor Swaim agreed, and assured t he Council that the budget~was c onse rvat i ve in manner regarding reoccurring f unds. Alderman Ray commended the budget, and predicted that services will be maintained; adding that he feels the employees and the residents of the City of Jacksonville will be satisfied. Alderman Elliott advised that improvements to the infrastructure should not be compromised regarding the progress of past improvement schedules, making sure that Parks and Recreation does not fall behind with the additional responsibilities without additional help. Mayor Swaim related the need to address the additional $40.00 increase in employee health insurance which amo unts to over $100,000.00 in increases . He then related that the input f rom the Police Department regarding the Delta De ntal Insurance Plan was not ve ry positive as they interpreted i t as a loss of benefit. Mayor Swaim e xpl a ined that their response is indicative of what will happen in the future if that port i on of the ordinance is passed which conveys that the benefit package can never be changed. He of fered Police Officers from the audience the opportunity to address that issue. He said he did not feel that asking the employees to share in the cost of the increase in the dental plan was being unreasonable. 4 CITY OF JACKSONVILLE BUDGET HEARING MEETING DECEMBER 17, 1998 6 :00 P .M. -6.45 P .M. Mayor Swaim of f ered t h at i f the Counci l fee l s comf ort ab l e with the budge t the City Attorn ey b e instruct ed to prepar e the ordi nance to pass the budget as isi sett ing a special meeting before the end of the y ear for one l ast r evie w l eavi ng t he final numbe r s to be decided at t h e mee t ing. Alder.man Smith moved, seconded by Alder.man Howard to i nstruct the City Attorney to prepare an ordinance projecting $9,384,584.00 for the budget and setting a special meeting of December 29th at 7 :00 p.m. MOTION CARRIED. Mayor Swaim int e r ject ed that if minor changes are made they will be prese nted a t t he next spe cia l meetin g i a d ding that one area is in the area of retirement . ADJOURNMENT : Mayor Swaim, without objection, approximately 6:45 p.m. Hawkins Clerk -Treasurer 5 adjourned the meeting at ~51 City Council Of Jacksonville, Arkansas AGENDA Regular City Council Meeting DECEMBER 29, 1998 1. OPENING PRAYER: 2. ROLL CALL: 3 . PRESENTATION OF MINUTES: 4 . APPROVAL AND/OR CORRECTION OF MINUTES 5. CONSENT AGENDA: 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11 . PARKS & REC DEPT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS : 16. ANNOUNCEMENTS: ADJOURNMENT 7:00p.m. Regular City Council Meeting December 17, 1998 Special Budget Hearing Minutes December 17, 1998 Regular City Council Meeting December 10, 1998 1998 BUDGET ORDINANCE CITY OF JACKSONVILLE, ARKANSAS SPECIAL CITY COUNCIL MEETING DECEMBER 29, 1998 7:00 P.M. -7:16 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on December 29, 1998 at the regular meeting place of the Council. Alderman Howard delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton, and Howard answered ROLL CALL. Alderman Fletcher was not present. PRESENT Nine (9), ABSENT (1). Mayor Swaim answered ROLL CALL and declared a quorum. He expressed appreciation to the audience for their presence. Others present for the meeting were : Deputy City Clerk Susan Davitt, Director of Human Resources Steve Ward, City Engineer Duane Reel, Public Works Director Murice Green, Finance Director Paul Mushrush, Purchasing Agent June Brown, Fire Chief John Vanderhoof, Police Chief Larry Hibbs, City employees, OECD Director Frank Rowland, Mrs. Judy Swaim, Mrs. Dee Dee Hibbs, Mrs. Robert Lewis, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Budget Hearing Meeting, 6:00p.m. and the Regular City Council Meeting of December 17, 1998 for study and action at the next Regular City Council Meeting. Mayor Swaim voiced that the minutes of the December 10, 1998 Regular City Council Meeting will be on the January 7, 1998 Agenda for action as well. GENERAL: ORDINANCE 1114 (#24-98) AN ORDINANCE ADOPTING A BUDGET FOR 19 9 9 ; MAKING APPROPRIATIONS AND AUTHORIZING EXPENDITURES FOR OPERATION OF VARIOUS DEPARTMENTS OF CITY GOVERNMENT, FOR THE PURCHASE OF MATERIALS, SUPPLIES, EQUIPMENT, AND SERVICES (COVERS: GENERAL FUND OPERATIONS, STREET DEPARTMENT, AND SANITATION FUND:; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES. Mayor Swaim recognized Finance Director Paul Mushrush who explained some procedures from a 1999 Summary Overview used in preparation of the 1999 budget and presented in book form to the Council and on file in the office of the City Clerk . He related that included in the budget summary overview, on pages 12 and 13, is a list of authorized personnel staffing of the City of Jacksonville. He said that the chart shows clearly a three-year 1 CITY OF JACKSONVILLE, ARKANSAS SPECIAL CITY COUNCIL MEETING DECEMBER 29, 1998 7:00 P .M. -7:16 P.M. history of position change s noting specifically that the 911 commun ication center forme d in its own department, not in the Police Department noting two personn el added. Alderman Smith moved, seconded by Alderman Ellio tt to place the Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Sm ith, Le wi s , Sansing, Ray, Wilson, Wi lliamson , Keaton, and Howa rd voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, Mayor Swaim read Ordinance 1 1 14 . Al derma n Ray moved, seconded by Alderman Wilso n to dispense with the reading of the Ordinance in its entirety. ROLL CALL: Alderme n: Elliott, Smit h, Lewis, Sansing , Ray, Wilson, Williamson, Keaton , and Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Fletcher moved, seconded by Alderman Wilson to ACCEPT the Ordinance on FIRST READING. There were comments from Alderman Sansing regarding an article in t he l ocal newspaper regarding percent age increases with regard to public safety showing an i ncrease from 5 .1 to 6.3 million do llars . He said that he fel t the public should know t h at the realigning of expenditures into the vari ous departments and t h at it did not reflect a true million dollar plus increase going into public safety. Mayor Swai m pointed out t h at the summary overview presented by Mr . Mushrush s h ows that informat i on. He comment ed that $355 ,000.00 came out of the Police and F ire Departme nts, adjustin g those two departments separately, but still staying in publ i c safety. He n oted that changes in accoun ting practices that insurance , which in the Police Department is $321 ,000.00 , Worker's Comp., and FICA, insurance match and retireme nt. Al derman Sansin g commented t h at salaries of the policemen have increased with t he 7% raise , and is still only $25,000.00 l ess in the 1 999 budget than in t he 1 998 one. Mayor Swaim expl aine d that the changes in budget procedures will give t h e appearance of a t errible jump addi ng that i t didn 't because areas we re expensed where they really should b e and that total costs can b e looked at for each department. There were other comments regarding percentages of departments a nd the funding of equipment. 2 CITY OF JACKSONVILLE, ARKANSAS SPECIAL CITY COUNCIL MEETING DECEMBER 29, 1998 7:00 P.M. -7:16 P.M. Ma yor Swaim related that t he budget before the Counc i l is a good one , fundable wi th a seven percent to eve rbody, cutting n o slots. He added t hat not al l positions requested were filled in budget conside rat i ons . ROLL CALL: Aldermen: Elliott , Smith, Lewis, Sansing, Ray, Wilson , Williamson, Keaton, and Howard voted AYE. NAY (0). Motion received nine (9) affirmative votes , (0) negative votes . MOTION CARRIED . Alderman Elliott move d, seconded by Alderman Lewis to suspend the rules a nd place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Elliott, Smith , Lewis, Sansing , Ray, Wilson , Williamson, Keaton, a nd Howard voted AYE . NAY (0). Motion received nine (9) affirmative votes, (O) negative votes. MOTION CARRIED. Whe reupon Mayo r Swaim read the Ordinance for t he Second Time. Alderman Ray moved, seconded by Alderman Lewis to APPROVE t he Ordinance on SECOND READING. ROLL CALL: Aldermen: Elliott, Smith, Lewis , Sansi ng, Ray , Wilso n, Willi am s o n, Keaton, and Howard voted AY E. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTI ON CARRIED. Alderman Ray , moved , seconded by Alderma n Lewi s , t h at Ordinance be placed o n THIRD AND FINAL READING . ROLL CALL : Aldermen : El l i ott , Smith, Lew i s , Sansing, Ray , Wil son , Williamson, Keaton, a nd Howard voted AYE . NAY (0) . Motion received eight (8} affirmative votes, ( 0) negative votes. MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by Mayor Tommy Swaim. Alderman Sansing moved , seconded by Alderman Wilson, that Ordinance 1091 be APPROVED AND ADOPTED . ROLL CALL: Aldermen: Elliott , Smith , Lew i s , Sansing, Ray, Wilson, Williamson, Keaton , and Howard voted AYE . NAY (0). Motion received nine (9} affirmative votes, (0} negative votes. MOTION CARRIED . Alderman Smith moved, seconded by Alderman Will iams on , that EMERGENCY CLAUSE BE ATTACHED TO ORDINANCE 1114 . ROLL CALL : Aldermen: Ell iott , Smith, Lewi s , Sans ing, Ray, Wilson , Williamson, Keaton , and Ho ward voted AYE . NAY (0). Motion received nine (9) affirmative votes, (O) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1114 THIS THE 29TH DAY OF DECEMBER 1998. 3 ANNOUNCEMENT : CITY OF JACKSONVILLE, ARKANSAS SPECIAL CITY COUNCIL MEETING DECEMBER 29, 1998 7 :00 P .M. -7 :16 P .M. Mayor Swaim set two ceremonies to Swear In the elected candidates for their terms beginning January 1 , 1999. Two dates, 1 January 1999 at 9:00 a .m. and 7 January 1999, at the beginning of the Regular City Council Meeting , were chosen . At this point , Alderma n Wi l s on e xpressed a p preciation for Council Members P hil Keat on and Terr y Sans i ng f o r t h e ir t i me o f service on t h e City Cou nc il and to City Clerk Lu l a M. Hawki ns f or ser ving the Ci t y over sevent een (1 7) y e ars as City Cl erk -Treasu rer . An a ppl a use wa s g i ven by a standi ng audience . ADJOURNMENT: Mayor Swaim adjourned the meeting at approximately 7:16 p .m . 4