1997City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
JANUARY 2, 1997 6:30 P.M .
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REG DEPT:
13. PLANNING COMMISSION:
14. GENERAL: a.
b.
15. APPOINTMENTS:
16. ANNOUNCEMENTS :
ADJOURNMENT
CEREMONY TO SWEAR IN
ELECTED OFFICIALS
Regular City Council Meeting
December 19, 1996
Regular City Council Meeting
December 5, 1996
Request to Accept Bid: Police And Fire
Uniforms
Request Approval to proceed with
annexation of the L.R.A.F.B. property
Re-appointment of Mark Perry to
the Planning Commission for a term
to expire 01/01/200C) d-0
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 2, 1997
7:00 P .M. -7:18 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
Before the Regular Meeting of the City Council, Mayor Swaim
introduced Justice of the Peace Larry Goddard who presided at the
Oath of Office Ceremony in the City Council Chambers at City Hall.
The following Aldermen were present: Aldermen Kenny Elliott,
Marshall Smith, Robert Lewis, Terry Sansing, Reedie Ray, Larry
Wilson, Gary Fletcher, Joe Williamson, Philip Keaton, and Bill
Howard.
The Ci ty Counc i l of t h e City of Jac k sonville , Arkansas met in
Regular Session on January 2 , 1997 at the regu l ar meeting p l ace of
t h e Council . Al derman Ray delivered the i nvocation after which
Mayor Swaim led the standing audien ce i n the 11 Pledge of Al legiance 11
to the flag .
ROLL CALL : Aldermen: Elliott , Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Howard answered ROLL CALL .
PRESENT TEN (10), ABSENT (0). Mayor Swaim answered ROLL CALL and
declared a quorum expressing appreciation to the audience for their
attendance.
Others present for the meeting were: Mr. Larry Goddard, Justice of
the Peace , District 11, City Attorney Robert E . Bambu rg , Personnel
Director Michael Beeman, Mayoral Assistant Mark Powers , Deput y City
Clerk Su san Davitt , City Engineer Duan e Reel , Public Works Di rector
Mur i ce Green, Finance Director Paul Mushrush , Purchasing Agent Liz
Tuck , Direc t or of Economic and Community Development Phil Su l livan,
Po l ice Chi ef Larry Hibbs , Board of Adjustment Chairman Art
Br a nnen , Mrs. Judy Swa i m, Mrs . Ma r sha ll Smi t h, Mrs. DeDe Hi bbs ,
Mrs. Ro b ert Lewis , Mrs. Sandra Sansing, Mrs. Paulette Howard, Mrs.
Beverly El l iott, o t her City employees , pet i tioners , interested
citizens and members of t h e press .
PRESENTATION OF MINUTES:
Mayor Swaim presented t h e minutes of the Regu lar City Council
Meet i ng of December 19 , 1 996 for study and action at the next
Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Sansing moved, seconded by Alderman Ray, that the minutes
of the Regular City Council Meeting of December 5, 1996 be
APPROVED. MOTION CARRIED .
CONSENT AGENDA:
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT :
STREET DEPARTMENT:
1
8(
PARKS & REC DEPARTMENT :
SANITATION DEPARTMENT :
PLANNING COMMISSION:
GENERAL :
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 2, 1997
7 :00 P.M . - 7 :18 P .M.
a. Request to accept Bid: Police and Fire Uniforms
Mayor Swaim explained that the contract is for one year with the
option to renew for two additional years at a ma ximum increase o f
4%.
Alderman Smith moved , seconded by Al derman Lewis that the low bid
of $1 ,879 .45 for Police and Fire Department Uniforms, from R & R
Uniform, be APPROVED . MOTION CARRIED . Mayor Swaim stated that
payment will be from budget e d funds of both departments .
It was pointed out by Chief Hibbs t hat the company was previously
under the name Snyders.
b . Request Approval to proceed with annexat i on of the L.R.A .F .B .
property
Mayor Swaim explained t hat the next step to be taken is to make a
request through the County to annex the property. He said that he
has worked with LRAFB for about a year with regard to the process.
Chi ef Hibbs said that the Police Depart ment wi ll be enabled t o
as s ist t he Security Pol ice on the base adding that t here are
sever al areas at present which are not i n the city limits. He
pointed out that County Units have to be called when accidents
occur in areas south of Arnold Drive.
City Attorney Bamburg voic ed that it make s good sense to have the
areas under consideration brought into the City l imi t s . (A legal
descript i on and a map of the same is on fi le in the off i ce of the
City Clerk under ANN EXATIONS 1996 -97 .)
Alderman Fletcher moved, seconded by Alderman Lewis to allow Mayor
Swaim and the staff to proceed with annex ation of LRAFB through the
County process.
Alderman Sansing voiced concerns about the unincorporated property
on the base on wh ich people h u nt . He requested that t he privilege
not be lost in the process of annexati o n . He a l so was concerned
with the liabi li ty of the City.
Mayor Swaim said that under the Federal Installation, t he authority
remains wi t h t h e same.
2
CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 2, 1997
7:00 P .M. -7:18 P.M.
He related that the r e i s a g r oup , of which Mr . Phi l Sullivan is a
me mb er , to identify any environmental prob lems on the base .
He said the liab i l ity o f the prope rty would remain as it i s at this
time, t hat the City will n ot own the property but that it will be
annexed into the City limi ts.
At this time, the MOTION CARRIED.
APPOINTMENTS:
Re-appointment of Mark Perry to the Planning Commission for a term
to expire 01/01/2000
Mayor Swa im recommended Mr . Perr y t o the Ci ty Council for re -
appointment .
Alderman Wilson moved, seconded by Alderman Ray to re-appoint Mr.
Mark Perry to a term on the Jacksonville Planning Commission
expiring 1/1/2000. MOTION CARRIED .
DEVIATION IN AGENDA:
At this time, Mayor Swaim asked that the Council suspend the rules
and place on the Agenda the appointment of Mrs . Dana Nixon to the
Plann ing Commission.
Alderman Keaton moved, seconded by Alderman Smith to suspend the
rules and place the appointment of Mrs. Dana Ni xon on the Agenda .
MOTION CARRIED.
Alderman Wilson moved, seconded by Alde rman Keaton to appoint Mrs .
Dana Nixon to a term on the Jacksonville Planning Comm i ssion
expiring 1/1/2000 . MOTION CARRIED.
DEVIATION IN AGENDA:
RESOLUTION 494 {#1-97) A RESOLUTION ENCOURAGING THE SCHOOL BOARD
MEMBERS OF THE PULASKI COUNTY SPECIAL SCHOOL DISTRICT TO APPROVE OF
THE COLORS OF RED AND WHITE AND OF THE MASCOT OF THE JUNIOR RED
DEVILS FOR THE JUNIOR HIGH SCHOOL THAT IS DEVELOPED OUT OF THE
MERGER OF THE CURRENT NORTHSIDE AND SOUTHSIDE JUNIOR HIGH SCHOOLS.
Mayor Swaim recognized Alderman Larry Wilson who presented the
Resolu tion . He requested the followi ng:
Alderman Larry Wilson moved, seconded by Alderman Keaton to suspend
the rules and place Resolution 494 {#1-97) on the Agenda . MOTION
CARRIED .
3
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 2, 1997
7 :00 P.M . -7:18 P.M.
Alderman Keaton moved , seconded by Alderman Wilson that Resolution
494 (#1-97) be read . There were t wo negative votes, the MOTION
CARRIED . Whereu pon Ci ty Attorney Bamburg and Mayor Swaim read the
Resolution.
Alderman Wilson moved, seconded by Alderman Elliott to APPROVE
RESOLUTION 494 (#1-97). ROLL CALL: Aldermen : Elliott, Sansing,
Ray , Wilson, Keaton and Howard voted AYE. Aldermen: Smith, Lewis,
Fletcher, and Williamson voted NAY. MOTION CARRIED .
ANNOUNCEMENTS :
Mayor Swaim req uested that t h e Counc i l review committee assignments
and get back with h i m if the y desire to make any change in thei r
appointments .
Standing committee appointments a r e as follows :
FINANCE : Marshall Smith and Larry Wilson
FIRE DEPARTMENT: Philip Keaton and Joe Williamson
POLICE DEPARTMENT: Terry Sansing
RECREATION & SANITATION: Joe Williamson
STREET & ENGINEERING: Gary Fletcher and Reedie Ray
COMMUNITY DEVELOPMENT : Robert Lewis, Terry Sansing and Reedie Ray
BEAUTIFICATION DEPARTMENT: Robert Lewis
He expressed that he is look ing forward to working with newly
elect ed Aldermen Bill Howard and Kenny E l l iott.
ADJOURNMENT :
Mayor Swaim adjourned the meeting at approximately 7:18 p .m.
Respectfully ,
City Clerk -Treasurer
4
CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
JANUARY 16, 1997
1. OPENING PRAYER:
2. ROLL CALL :
3. PRESENTATION OF
MINUTES :
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
Animal Control
Fire Department
Police Department
OECD
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11 . PARKS & REG DEPT:
13. PLANNING COMMISSION : a.
b .
12. SANITATION DEPARTMENT:
14. GENERAL: a.
b.
15. APPOINTMENTS : a.
b.
16. ANNOUNCEMENTS :
ADJOURNMENT
Regular City Council Meeting
January 2 , 1997
Regular C ity Council Meeting
December 19, 1996
Regular Monthly Report/December
and Annual Report for 1996
Regular Monthly Report/December
Regular Monthly Report/December
Regular Monthly Report/December
FINAL PLAT: Kevin Subdivision
ORD. 1073 (#1-97) REZONING: General
Location Northgate Drive from C-3
to C -4.
RESOLUTION 495 (#2-97) Ref :
Authorizing City Participation in
Fede ral A id Monies for Main Street
Railroad Grade Separation
State of the City Report
PLANNING COMMISSION:
Appointment of Bob Walker to fill
the unexpired term of Connie Foster
ending 1/1/1999
WATER COMMISSION:
Appointment of David Chamblee
for a term to expire 4/20/2004
85
CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNCI L MEETING
JANUARY 16 , 1997
7 :00 P .M. - 7 :45 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council o f the City of Jacksonville , Arkan sas met in
Regular Sessi on on Janu ary 1 6 , 1997 at the r egular meeting p l ace of
t h e Counc il . Alderman Fletcher delivered the invocat ion af t er
wh ich Mayor Swaim led the standin g audi e n ce in the "Pledge of
Allegiance " to the flag.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing , Ray, Wilson,
Fletcher, Williamson , Keaton, and Howard answered ROLL CALL .
PRESENT TEN (10), ABSENT (0). Mayor Swaim answered ROLL CALL and
declared a quorum expressing appreciation to the audience for their
attendance.
Others present for the mee t ing were: City Attorney Robert E.
Bamburg , Deputy City Cl erk Susan Davi t t , City Engi neer Duane Reel ,
Mayora l Aide Mark Powers, Public Works Director Murice Green ,
Offi ce o f Economic and Community Director of Economi c Development
Phil Sul l ivan , Police Chief Larry Hibbs, Fire Chief Rick Ezell,
Chamber of Commerce Direc t or Mickey Anders, Gene r a l Mgr. o f
Jacksonvi l le Waterworks Mr . Ken Anderson , Wastewater Department
Manager David Thomas and Chairman of the Sewer Commission Joan
Zumwalt, Chairman of the Planning Comm ission Bart Gray Jr ., Water
Commissioner Mr. Thad Gray , Park & Rec Director Zack Rowan , Mrs .
Judy Swaim, Mrs . Edith Sm ith, Mr. Shane Swaim, Mrs . DeDe Hibbs ,
other City emp l oyees, i nterested citizens and members of the press .
PRESENTATION OF MINUTES :
Mayor Swaim presented the mi nutes of the Regular City Council
Meeting of January 2, 199 7 for study and action at the next Regu l ar
City Council Meet i ng.
APPROVAL AND/OR CORRECTION OF MINUTES :
Alderman Wilson moved, seconded by Alderman Lewis that the minutes
of the Regular City Council Meeting of De cember 19, 1996 be
APPROVED. MOTION CARRIED .
CONSENT AGENDA: ANIMAL CONTROL DEPT:
Animal Control Regular Monthly Report/December
Alderman Wilson moved, seconded by Alderman Sansing to APPROVE the
monthly Animal Control Report for December 1996.
Report reflects the following :
CONTRIBUTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
ADOPTION/FINES ............................ $
SECURITY DEPOSITS .......................... $
TOTAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
1
.00
425.50
275 .00
700.50
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 16 , 1997
7:00 P.M . -7:45 P.M.
ROLL CALL: Aldermen: Elliott , Smith, Lewis, Sansing, Ray,
Wilson, Fletcher, Williamson, Keaton and Howard voted AYE. MOTION
CARRIED.
ANIMAL CONTROL DEPT: ANNUAL REPORT
Alderman Wilson moved, seconded by Alderman Sansing to APPROVE the
Annual Animal Control Report for 1996.
Report reflects the following :
CONTRIBUTIONS ...•...................••.... $ .00
ADOPTION/FINES ............................ $ 7,019.00
SECURITY DEPOSITS .......................... $ 2 ,375 .00
TOTAL • • . . . . • • . • . . . . . • . . . . • . . . . . . . . . . . . . . . . $ 9 , 3 9 4 . 0 0
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing , Ray ,
Wilson, Fletcher , Williamson, Keaton and Howard voted AYE . MOTION
CARRIED.
FIRE DEPARTMENT :
Regular Monthly Report/Fire Department
Alderman Wilson moved, seconded by Alderman Sansing that the
Regular Monthly Report for December, of the Jacksonville Fire
Department be APPROVED. (Said report reflects an estimated fire
loss of $43 ,400.00 for the month of December.) ROLL CALL:
Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher ,
Williamson , Keaton and Howard voted AYE. NAY 0. MOTION CARRIED.
POLICE DEPARTMENT:
Regular Monthly Report/Police Department
Alderman Wilson moved, seconded by Alderman Sansing that the
Regular Monthly Report for December of the Jacksonville Police
Department be APPROVED. Said report reflects : Computer
Collections, $ 80,105 .33, Miscellaneous Payments $ 818.00, Report
Copies $ 311 .00 for a total Collections of $57,422.25. ROLL CALL:
Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson , Fletcher ,
Williamson , Keaton and Howard voted AYE, NAY (0). MOTION CARRIED.
2
8D .
OECD DEPARTMENT :
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 16, 1997
7:00 P .M. -7:45 P.M.
Regular Monthly Report/OECD Department
Alderman Wilson moved, seconded by Alderman Sansing that the
Regular Monthly Report for December, of Economic and Conununi ty
Development Department be approved . Sai d report reflects:
Informal Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
Hud Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
Public Hearings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Professional Meetings .................................... 0
a . Le t ters t o prospective applicants ..................... 0
b . Appl icat ions r eceived(sewer yardl i nes) ................ 3
c. Bids Adve r t ised ....................................... 2
d. Work write-ups & estimates............................ 2
e. Pre-construct ions conferences ......................... 7
f . Appraisals & Environmental reviews .................... 0
g. Interim I nspect i ons. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
h . Final inspections.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
i . Emergency Inspection ................................. 0
j. Partial payme n ts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
k . Project Close-outs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
1 . Warranty Repairs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
m. Contracts signed. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
n. Rehab mortgages released .............................. 0
Publ ic Works:
a . Bids Rece i ved -Sunnysi d e Drainage . . . . . . . . . . . . . . . . . . . . . 0
b . Interim Ins pections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
c . Project Cl o s e -out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
d . Pre-construct ion Conference ........................... 1
ROLL CALL : Aldermen : Elliott, Smith, Lewis , Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Howard voted AYE , NAY (O) • MOTION
CARRIED .
WATER DEPARTMENT : ANNUAL REPORT/1996 (see General)
WASTEWATER DEPARTMENT: ANNUAL REPORT/1996 (see General)
FIRE DEPARTMENT:
POLICE DEPARTMENT :
STREET DEPARTMENT :
PARKS & REC DEPARTMENT :
SANITATION DEPARTMENT:
3
•
PLANNING COMMISSION:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 16, 1997
7 :00 P .M. - 7 :45 P .M.
a. FINAL PLAT KEVIN SUBDIVISION
Alder.man Smith moved, seconded by Alder.man Elliott that the Final
Plat of Kevin Subdivision be APPROVED as recommended by the
Planning Commission. MOTION CARRIED with all Alder.men voting AYE
except Alder.man Keaton who ABSTAINED.
b. ORDINANCE 1073 (#1-97) REZONING : General Location Northgate
Drive from C-3 to C-4
AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE,
ARKANSAS (GENERAL LOCATION: NORTHGATE DRIVE (EAST OF STONEWALL
SUBDIVISION, JACKSONVILLE, ARKANSAS); AMENDING ORDINANCE NUMBERS
213 AND 238 AND THE LAND USE MAP OF THE CITY OF JACKSONVILLE,
ARKANSAS; AND, FOR OTHER PURPOSES .
Alderman Wi l son moved, second e d by Alder ma n Keaton to place t he
Ordi nance on FIRST READING. RO LL CALL: Aldermen: E ll i ott , Smi t h ,
Lewis, Sansing , Ray , Wilson , F let cher , Wi ll i amson, Keat on and
Howard voted AYE. NAY (0). Motion received ten (10) affir.mative
votes, (0) negative votes . MOT I ON CARRIED. Wh ereupon , City
Attorney Bamburg read the Ordinance.
Alderman Ray moved , seconded by Alderman Sans i ng to dispense with
the reading of the Ordinance in its entirety. ROL L CAL L :
Aldermen: E l liott , Smith , Lewis , Sansing , Ray , Wi lson , Fletcher,
Williamson , Keaton and Howard voted AYE. NAY (0). Motion received
ten (10) affir.mative votes, (O) negative votes .
Alderman Elliott moved , seconded by Alderman Smith to ACCEPT the
Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott , Smith,
Lewis , Sansing, Ray, Wilson , Fletcher , Williamson, Keaton and
Howard voted AYE. NAY (0). Motion received ten (10) affir.mative
votes, (0) negative votes. MOT I ON CARR I ED .
Alderman Sm i th moved, seconded by Alderman Lewis to suspend t he
rules and place the Ordi nance o n SECOND READING. ROL L CAL L :
Aldermen: Elliott, Smith, Lewis, Sansing , Ray , Wilson , Fletcher ,
Williamson , Keaton and Howard voted AYE . NAY (0). Motion received
ten (10) affir.mative votes, (0) negative votes. MOT I ON CARRIED .
Whereupon City Attorney Bamburg read the Ordinan ce for the Second
T ime .
Alderman Lewis , moved , seconded b y Alde rman E lliott , that Ordinance
be placed on THIRD AND FINAL READING. ROLL CALL : Aldermen :
Howard, Keat on , Williamson, Fletcher , Wi l son , Ray , Sansing, Lewis ,
Smith, and E lliott voted AYE . NAY (0). Motion received ten (10)
4
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 16, 1997
7 :00 P .M. -7:45 P .M.
af fi rmative vote s , (0) n egative votes. MOT ION CARRIED. Ordi n ance
read THIRD AND FINAL TIME by Ci ty Attorney Rob e rt Bambur g.
Alderman Sansing moved , seconded by Alderman Lewis , that Ordinance
10 7 3 be APPROVED AND ADOPTED. ROLL CALL: Alderme n: E llio t t ,
Smi t h , Lewis, San sing , Ray , Wi lson , F l e t cher , Wi l l iamson , Keaton
and Howar d voted AYE. NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes . MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1073 THIS THE 16th DAY
OF JANUARY 1997 .
GENERAL:
a . RESOLUT I ON 495 (#2 -97) Ref: Author izin g City Part i c i pation in
Fed e r al Ai d Mo n ies for Main Street Rai l road Grad e Separation
Ma y or Swa im comme nted that this d o es not mean t he Ci t y i s as f a r
along as it wants to be wi t h regard to the railroad overpass but
that i t d oes mean that $128,000.00 can be obta i n e d from t he f e d eral
gov ern me n t wi th the r e solution on f i l e as a ma t ter of r ecord .
Alderman Smith moved, seconded by Alderman Lewis, that Resolution
495 (#2-97) be read . MOTION CARRIED. Whereupon City Attorney Robert
Bamburg read the resolution .
Alderman Keaton moved, seconded by Alderman Lewis that Resolution
495 (#2-97) be APPROVED . MOTION CARRIED.
Mayor Swaim said that rules set by the Ark ansas Highway Department
are being followed with regard to requesting bids r elating that two
letters of interest have been received after advert i sement was done
by the Ci ty of Jacksonvil l e. He added that a review of those
letters is underway by a comm i ttee with a decision as to wh ich is
best forthcoming. He said that the City will progress from that
point , c h oosing a design engineer, and that hope f ully by the end of
the year the design p h ase would be underway .
b. State of the City Report
Mayor Swaim voiced t hat Mr . Thad Gray , Cha i rman of the Water
Commission a l ong with the General Manager Mr . Ken Anderson,
Chairman of the Wastewater Commission Mrs . Joan Zumwalt a l ong with
General Manager Mr. Dave Thomas , were pre sent .
WATER DEPARTMENT ANNUAL REPORT 1996
Mayor Swai m recognized Mr. Ken Anderson who gave a brief summary of
accomplishments i n the Water Department .
5
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 16 , 199 7
7 :00 P.M . -7 :45 P .M .
Mr. Anderson related that t he department finished the year under
budget while completing ma n y improvements to the water system .
He said that the waterworks forces have finished the tie -overs of
customer se r vice lines on No r th F irst Street which included the
installment of a 12 11 line in 1995. He said that adjustments to
valves and fire hydrants have been made accommodating the wideni ng
of North First Street . He pointed out the installation of two large
production meters at t h e East Plant along Mi l itary Road which wi l l
give more informat i on wi t h regard to mon i toring the flow from the
high service pumps into the water system.
He noted that approximat ely 11,000 feet of water mains were been
installed d u ring 1996 i n the following; Keaton Addition, F a i r Oaks
Subdivision, South James, John Harden Drive, Jacksonvi l le Drive,
Paradise Par k Road, Northlake Subdivision, Pennpointe Subdivision
Phase II, and Foxwood Phase X.
He related that the average daily flow for 1 996 was 4.9 million
gallons per day compared to 5.2 mill i on gallon s per day in 1995.
He sa i d that the maximum daily flow for the year was 7 .8 million
gallons occurring in July comp ared to 9 .2 mil l ion gallon s per day
in 1995. He said that total production for the year was 1. 8
billion gallons wh i ch was a 4% decrease from the year 1995. He
po i n t ed out that the water loss has decreased to 6.9% of the total
production as compared t o the previou s year of 8 .7%.
He related that the American Waterworks Association recommends that
a n y system t hat wa n ts to maintain a viab l e system should ma intain
a water loss of less than 10%.
He said that the Waterworks Department continues to meet all the
requirements of the Arkansas Health Department in meeting the wat er
qua l ity and their regul ations .
He thank ed the Mayor and the Council f or their support in helping
the Water Department to improve the water system for the City of
Jacksonville .
Mayor Swaim said that work done by the Water Department is
imperative t o i mproving the fire rating with in t he City.
WASTEWATER UTILITY ANNUAL REPORT 1996
Mr. Dave Thomas expressed appreciation t o the Mayor and Council for
their support as we l l as the Comm i ssion and Chairman Joan Zu mwalt.
6
CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNC I L MEETING
JANUARY 16 , 1 9 97
7 :00 P .M. -7:45 P .M.
He related that the report starts with a recapitulation of the
results a mandated EPA study which was completed in 1996. He said
that it is the launchi ng pad for significant collection system
rehabilitation as well as expansion of the Wastewater Treatment
P l ant.
He said that the department is required to monitor the eff l uent
discharge from the plant. He said that about 2,000 sampl es are
taken annually and that in 1996, the permit was exceeded once. He
expressed appreciation for the staff at the Wastewater Utility.
He said that the department has begun contacting customers for the
repa i r of private service lines. He related that a system is in
place which will assure that for every customer call there will be
a fo ll ow up call to insure that the department has g i ven good
service.
The possibility of having an operation wh i ch would generate revenue
from t he sale of sludge was discussed.
Mr . Thomas related that EPA mainta i ns enforcement over the utilit y
and that all else is reported to the State . He said that he feels
closing of the Wes t Plant is a priority with EPA.
Mayor Swa i m e x pressed appreciation to the Water and Wastewa ter
Departments and the Comm i ssions governing them for the reports.
STATE OF THE CITY by Mayor Swaim
City Clerk-Treasurer)
(on file i n t he office of the
Mayor Swaim pointed out that the r e port is required by state law.
The following is a brief description of accomplishments during
1 996.
Finances : He said that there is a strong financial base to work
from while continuing to be conservative with tax dollars.
Vertac Clean-up: More that 3, 000 drums of 2, 4, 5, T waste was
removed off-site for disposal and 33,972 drums of sodiu m chlori de
produced during incineration were removed from the cite . Records
of decision were signed on the remaining clean-up units.
Land Purchases : He related that the City purchased 150 acres of
industrial property , made possible through funds from the sale of
7
CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 1 6, 1997
7 :00 P.M. -7 :45 P .M.
Franklin Electric property, which provides a tremendous opportunity
to be more competitive and flexible when working to recruit new
business and industry to the City.
He said t hat the acquisition of twenty acres adjacent to Dupree
Park for develop i ng soccer fields has taken sever al years of
negotiations but was worth t he wait.
Community Cente r : Comments regarding the worth of the facility to
the communi ty were expressed as informat ion regarding income from
the sale of passes, up 68%, and the banquet and meeting room use,
90%, and revenue, up 120%, has increased as well. He pointed out
that 134,000 people have attended the center f or dif f erent
functions in the meet i ng rooms.
Public Safety Departmen t s: A 35% decrease in the number of
criminal offenses was pointed out by Mayor Swaim. He said that 46%
of t hem were cleared with 47 % of the stolen property recovered.
He related that fire prevention and education are str essed in the
Fire Department. He pointed out that in a few short months 1 ,214
c hildren and a du l ts were af f o rded fire safety instruction through
the purchase of a fire safety h ouse . More than 16,000 hours of
training for employees of the department we r e provi ded by t h e City.
Equipment Purchas e s: He related that two 1 50 0 gallon pumper
trucks , replacing an eig h t een and a twenty year o ld pumpers, were
purchased. He added that a c hange from a custom truck chassis to
a standard model saved over $1 00 ,000.00 .
Mayor Swaim pointed out that in December a contract was signed to
p u rchase an 800 radio system at a cost of four million d olla rs with
no request f o r tax increase or bond issue indebtedness to the
citizens of the City.
Cons t ruc tion: The Mayor related that there was a total o f
$18,707,067.00 worth of construction which took place in t he City
in 199 6 adding that it was a $10,202,000.00 which reflects a 45%
growth over 1995 . He pointed out that most of the growth was
commercial noting that $6,403 ,400.00 was from single fam i ly
housing, a 29 .8% growth in the number of houses constructed in
1995.
OECD : Mayor Swaim related that the offices of Economic and
Co mmunity Development were combined in the past year al l o wing more
f l exibility with federal funds for both departments with a saving
in tax dollars . Downtown revitalization was pointed out with
appreciation expressed for fund raising efforts by volunteers.
8
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 16, 1997
7 :00 P.M . -7:45 P .M.
Drainage: Mayor Swaim r e lated that $475,055 .00 on contract
projects during the year 1996 adding that street crews installed an
additional 100 ,000 feet of drainage pipe throughout t he community .
Streets: He pointed that the asphal t program resurfaced 5.2 mi l es
of street . He said that the widening of North First , funded by
federa l funds matched by the City, to five lanes is 99 % complete.
He encour aged that the repo r t be read i n it s ent i rety in t hat the
accompl ishme nts of many other departments are listed therein.
Mayor Swaim voiced that outstanding employees deserve credit in
relation to all accomplishments of the City as we l l as the Counci l
and understanding citizen s of the commu nity .
He commented that the report is much improved from previous one s
express i ng appreciation t o those responsible for its preparation.
APPOINTMENTS :
a. PLANNING COMMISSION: Appointment of Mr . Bob Walker to fill the
unexpired term of Mrs. Connie Foster ending 1/1/1999
Alderman Fletcher moved, seconded by Alderman Elliott to appoint
Mr. Bob Walker a member of the Jacksonville Planning Commission to
fill the unexpired term of Mrs. Connie Foster ending 1/1/1999 .
MOTION CARRIED.
b. WATER COMMISSION : Appointment of Mr. David Chamblee for a term
to expire 4/20/2004
Alderman Wilson moved, seconded by Alderman Fletcher to appoint Mr.
David Chamblee a member of the Jacksonville Water Commission for a
term expiring 4/20/2004. MOTION CARRIED.
ANNOUNCEMENTS: Mayor Swaim recognized Mr. Phil Sullivan who in
turn introduce d Community Deve lopment Specialist Mr . Frank Rowland.
Improvements to Old City Ha ll were noted and all were e ncouraged to
visit the OECD facility.
Committee appointments: Mayor Swaim requested that any changes to
assignments be brought to his attention adding that he will
announce the selection of a Vice Mayor at the next meeting of t he
Council .
Alderman Marshall Smith announced that the Legislative Board of t h e
Chamber of Commerce would meet at 7 :3 0 p .m . Friday 16 January 1997
at Ramada Inn.
9
CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 16, 1997
7:00 P .M. - 7 :45 P .M.
Mayor Swaim encouraged the Council to attend sessions of the State
Legis l ature as he commented that mandates handed down by the
Federal Government are affecting c i ties more than before.
The City Clerk reminded the City Council that filing the Code of
Ethics and Financial Interest Statement s will be late after January
31, 1997.
Alderman Wilson voiced appreciation to the Mayor and complimented
him for the exce l lent ways he has served the citizens of the City
of Jacksonville .
Alderman Smith also related that the ability to make purchases such
as t h e radio system for the City has been due to Mayor Swaim's
l eadership .
Mayor Swaim commented that interest drawn on reserves has been used
to the advantage of the citizens and their needs.
ADJOURNMENT :
Mayo r Swai m adjourned the meetin g at approximate l y 7 :45 p.m .
Respectfully,
Lula M. L eonard
City Clerk-Treasurer
10
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
FEBRUARY 6, 1997
1. OPENING PRAYER:
2. ROLL CALL :
3. PRESENTATION OF
MINUTES :
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(Animal Control)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11 . PARKS & REC DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS :
ADJOURNMENT
Regular City Counc il Meeting
January 16 , 1997
Regular City Council Meeting
January 2, 1997
Regular Monthly Report/January
Presentation by Arena Board
PARK & RECREATION COMMISSION:
Marsha Dornblaser to fill the
unexpired term of Mike Brown to
expire 5/9/2001.
City Hall w i ll be closed
Feb ruary 17th fo r Presidents Day
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 6 , 1997
7 :10 P .M. -8:13 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the Ci t y of Jackso n v i l l e , Arkans as met in
Regul ar Session on F ebruary 6 , 1 997 at the regul ar meet i ng p l ace of
the Council . Al derman Sm i th d e l i v ered t h e inv ocation a ft er which
a local Boy Scou t T roop l e d t he standing a u di ence in the 11 Pled ge o f
Allegiance~ to the flag .
ROLL CALL : Aldermen: Elliott, Smith, Lewis, Sansing , Wilson,
Fletcher, Williamson, Keaton and Howard answered ROLL CALL.
PRESENT TEN {10), ABSENT {0). Mayor Swaim answered ROLL CALL and
declared a quorum expressing appreciation to the audience for their
attendance.
Others presen t for t he meeting were: Mr . La r ry Goddar d , J u stice o f
the P eace , District 11 , Ci ty Attorn ey Robert E. Bambu rg, Personn el
Director Michael Beeman , Mayoral Ass i s t ant Ma r k Powers, Deputy City
Cler k Susan Dav i tt , Pub lic Works Director Mu r ice Green, Financ e
Director Paul Mu s hru s h, Director o f Economic a nd Community
Deve l opment Phi l Sullivan , Commun i ty De v elopment Special i s t Frank
Rowland , Police Ch ief Larry Hibbs , Parks and Recreati on
Comm i ssi one r Robert S t roud , State Rep resentat i v e Pat Bond , To mmy
Bo nd , Tommy Du pree , Mrs . Judy Swaim, Mrs . Marsha ll Smi t h , Mrs . DeDe
Hi bbs, Ci t y employees, pet i t i oners, inte rested citi z ens a n d members
of the p r ess .
PRESENTATION OF MINUTES :
Mayor Swaim prese n te d t he mi n u t es o f the Regul a r City Council
Meeting of January 1 6 , 1997 f or s t udy and acti o n at t he next
Regu l ar City Co unci l Meet ing .
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Lewis , that the minutes
of the Regular City Council Meetin g of January 2 , 1997 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
Animal Control Regular Monthly Report/January
Alderman Sansing moved, seconded by Alderman Lewis to APPROVE the
monthly Animal Control Report for the month of January 1997 .
Report reflects the following :
CONTRIBUTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
ADOPTION/FINES ............................. $
SECURITY DEPOSITS .......................... $
TOTAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
20.00
787.00
.00
807 .00
ROLL CALL : Aldermen : Elliott , Smith, Lewis , Sansing, Wilson,
Fletcher, Williamson, Keaton and Howard voted AYE. MOTION CARRIED.
1
WATER DEPARTMENT :
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT :
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION :
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETI NG
FEBRUARY 6, 19 97
7 :1 0 P .M. -8:13 P .M.
GENERAL : Presentation by the Arena Board
Billie Ann Myers of the Arena Board introduced Jerry Wilcox and Ron
Ross with the Civic Center Design Team working on the Arena
project . She related that Mrs. Nina Cash is the project manager
for the Arena project and can be contacted for further information .
She reported that 5 million dol lars above the estimated amount has
been collected which will enable the pro jected fourteen thousand
seat arena to be boosted to an eighteen thousand seat capacity .
Mr. Jerry Wilcox commended Mrs. Myers and other for the i r efforts.
He reviewed a mast er site plan for what is being termed the "Six
Bridge River District " which host many projects . He related that
other projects include renovation and expansion of the Little Rock
Convention Center as well as the renovation of the north and south
side of the river . The audienc e viewed a slide presentation and
visua l layouts of the site design. He re lated that t he Pulaski
County project has involved input from all Mayors and citizens of
the eight cities in Pulaski County. He related that parking and
shuttle service has been given considerat i on. He related that the
design firm who created the pyramid in Memphis, Bud Walton Arena,
the Georgia Dome , and the Olympic Stadium in Atlanta is the same
firm working on the Riverfront Arena. He pointed out some of t he
design features o f the arena and rel ated that it will be one of the
ta llest building in North Little Rock with a diameter of three
hundred and fifty feet . He stated that the arena will have several
entrances as wel l as a service entrance for big events. He noted
that he dome will be constructed with metal. He explained that a
shuttle train service is proposed to run from the market district
to the arena.
Mrs. Myers showed a sketch of the final proposed design as
presented by the architects just two weeks prior as a result of
input from North Little Rock citizens featuring the design as a
good companion to the City. Quest ions were answered regarding
adjacent property, the arena site and security issues. She relat ed
that the project is an economic stimulus for the area.
Mayor Swaim thanked the Arena Board for its presentation and noted
that Jacksonville will not only benefit from hotel and food usage
but that on a per capita income basis Jacksonville will receive
8.33 cents out of all monies brought int o Central Arkansas.
2
APPOINTMENTS:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 6 , 1997
7 :10 P .M. - 8 :13 P.M.
Alderman Elliott moved , seconded by Alderman Wilson to approve the
appointment of Marsha Dornblaser to a term on the Parks and
Recreation Commission expiring 05/09/2001
MOTION CARRIED .
ANNOUNCEMENTS :
Mayor Swaim a n nounced a meeting to be held February 18th regarding
maximum use of CDBG h ousing development funds.
He also announ ced that City Ha ll will be closed F ebruary 17th
celebrating Presidents Day.
Mayor Swaim encouraged invol vement f rom the Council in l eg is lat ive
session in Little Rock , and re l ated that he would testify against
House Bill 1430 which would affect organized growth by forcing
ext ra elections regarding ann exation for cities. He related that
annexation would always be approached carefull y because of the
impact on Police and Fire, without a large revenue benef i t ,
however, he added that he d i d not feel that legislation needed a
bill t h a t would limit cities t o the extent that annexation would be
almost impossible .
Alderman Wilson moved, seconded by Alderman Smith to suspend the
rules and place discussion and opposition of House Bill 1430 on the
agenda. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Elliott that the Council
go on record opposing House Bill 1430 .
In response to a question posed by Al derman Fletcher, Mayor Swaim
re l a ted that the bulk o f revenue used for County operation is
collected from c i ties and expressed tha t h e and Judge Villines have
always been able t o work cooperat i vely regardi ng annexation.
MOTION CARRIED.
Mayor Swaim t hanked Ms. Billie Ann Myers and company for their
presentation regarding the Arena . He invited questions for Ms.
Myers a ft er Counc il. She t hanked Mayo r Swaim for the opportunity
to a ddress Council .
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 8:13 p.m .
Respectfully,
,~,_Vk .~.
Lra M. Leonard
City Clerk-Treasurer
3
\00
CITY OF JACKSONVILLE , ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
FEBRUARY 20, 1997
1. OPENING PRAYER :
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5 . CONSENT AGENDA:
Police Department
Fire Department
OECD
6 . WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8 . FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11 . PARKS & REG DEPT:
13 . PLANNING COMMISSION:
12 . SANITATION DEPARTMENT:
14. GENERAL:
15. APPOINTMENTS :
16. ANNOUNCEMENTS:
ADJOURNMENT
a .
b .
C.
Regular City Council Meeting
February 6 , 1997
Regular City Council Meeting
January 16, 1996
Regular Monthly Report/January
Regular Monthly Report/January
Regular Monthly Report/January
Request to Accept Bid: Emergency
Transport Vehicle
Request to Accept Bids:
Briarfield Drainage
Marshall Road Phase I
Tractor Mower
Request to Accept Bid : Sanitation
Truck with Loade r
REPORT: Building Demolition
by Public Works D i rector
Murice Green
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 20, 1997
7:00 P.M . - 7 :40 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the City o f Jacksonvi ll e, Arkansas met i n
Regular Sess i on on Febr uary 20, 1997 at the regular meeting place
of the Council. Alderman Ray delivered the i nvocation after which
Mayor Swaim led t h e standing audience in the "P l edge of Allegiance 11
to the flag .
ROLL CALL: Aldermen : Smith , Lewis , Ray, Wilson, Fletcher,
Williamson, Keaton, and Howard answered ROLL CALL. PRESENT EIGHT
(8), ABSENT (2). Mayor Swaim voiced that Alderman Sans i ng was
absent due to job obligations and Alderman Elliott was out of town .
He answered ROLL CALL and declared a quorum expressing appreciation
to the audience for their attendance.
Ot hers present for the me eting were: City Attorney Robert E.
Bambu rg , Deputy City Clerk Susan Davitt, City Engineer Duane Reel,
Personnel Director Michael Beeman, Public Works Director Murice
Green , Office of Economic and Community Director of Economi c
Developmen t Phil Sull i van, Police Chi ef Larry Hibbs, Fire Chief
R i ck Ezell, Chamber of Co mmerce Dire c tor Mickey Anders, Mrs. Judy
Swaim, Mrs . DeD e Hibbs, Mr s. Barbara Green other City employees,
interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minut es of the Regular City Council
Meeting o f February 6, 1997 for study and action at the next
Regular City Counci l Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Wi lson moved, seconded by Alderman Williamson that the
minutes of the Regular City Council Meeting of January 16, 1997 be
APPROVED. MOTION CARRIED.
CONSENT AGENDA:
FIRE DEPARTMENT :
Regular Monthly Report/Fire Department
Alderman Smith moved, seconded by Alderman Ray that the Regular
Monthly Report for January, of the Jacksonville Fire Department be
APPROVED. (Said report reflects an estimated fire loss of
$17,200.00 for the month of January) ROLL CALL: Aldermen: Smith,
Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Howard voted
AYE. NAY 0 . MOTION CARRIED.
1
101
to~
POLICE DEPARTMENT :
CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 20, 1997
7:00 P.M. -7:40 P .M.
Regular Monthly Report/Police Department
Alderman Smith moved, seconded by Alderman Ray that the Regular
Monthly Report for January, of the Jacksonville Police Department
be APPROVED. Said report reflects : Fine Settlements, $ 76,608.60,
Miscellaneous Payments $ .00, Report Sales $ 350 .00 for a total
Collections of $76,958.60 . ROLL CALL: Aldermen: Smith, Lewis,
Ray, Wilson, Fletcher, Williamson, Keaton and Howard voted AYE , NAY
(0). MOTION CARRIED .
OECD DEPARTMENT:
Regular Monthly Report/OECD Department
Alderman Smith moved, seconded by Alderman Ray that the Regular
Monthly Report for January , of Economic and Community Development
Department be approved. Said report reflects:
Informal Meetings ...................................... . 0
Hud Meetings ............................................ . 1
Publ ic Heari n g s ......................................... . 1
Prof essional Meetings ................................... . 1
a. Letters to prospect i ve applicants .................... . 0
b. Applicat i o n s received(sewer yardlines ) ............... . 0
c. Bids Advertised ...................................... . 0
d. Work write-ups & estimates ........................... . 0
e. Pre-constructions conferences ........................ . 0
f. Apprai s als & Envi ronmental reviews ................... . 0
g . Interim Inspections .................................. . 40
h. Final inspections .................................... . 2
i . Eme rgency I nspection ................................ . 0
j . Partial payments ..................................... . 1
k. Project Close-outs ................................... . 2
1. Wa r ranty Repairs ..................................... . 0
m. Contracts signed ..................................... . 0
n . Rehab mortg ages released ............................. . 0
Public Works :
a. Proposals received.................................... 0
b. Interim Inspections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
c. P r oject Close-out. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . o
d. Pre -construction Conference........................... o
ROLL CALL : Aldermen: Smith, Lewis , Ray, Wilson, Fletcher,
Williamson, Keaton and Howard voted AYE, NAY (0). MOTION CARRIED .
WATER DEPARTMENT:
2
,__.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 20, 1997
7:00 P .M. -7:40 P.M.
FIRE DEPARTMENT: Request to accept bid: Emergency Transport
Vehicle
Chi ef Ezell voiced that only two units are in operation at th i s
time, one 1989 and one 1990 model, seven and eight years old
respectively. He said that they have given good service but as
time goes on, downtime fo r maintenance increases. He related that
the private ambulance service in town has backed the department up.
He pointed out that there is $50 ,00 0 .00 in the Ambulance Membership
Fu nd which is to be used for equipment. He said purchasing a new
ambulance will enable the d e partme nt to have one reserve unit.
He recommended the Emergency Se rvic es Supply unit bid of $67,930 .00
which is comparabl e to those in the department at this time. He
requested an additional i tem , a special ambulance cot, at a cost of
$2,225.00. He related that there have been numerous workers comp
claims due to back injuries due t o l oading patients which hopefully
will be e l iminated with the use of the cot.
He said that the l ow bid was rejected in that the quality of the
unit was in quest i on as well as electrical wiring.
Alderman Marshall Smith moved, seconded by Alderman Reedie Ray to
reject the low bid from Taylor Made Ambulances, due to the quality
of electrical wiring and alternators, to accept the Emergency
Services Supply bid of $67,930.00 and to purchace a special
ambulance cot costing $2,225.00. MOTION CARRIED. (funding source ;
Ambulance Membership Funds and t he Equipment Fund, t o be replaced
with funds received from another a mbulance me mbership drive )
POLICE DEPARTMENT:
STREET DEPARTMENT:
a. Briarfield Drainage
b. Marshall Road Phase I
Mayor Swaim recognized City Engineer Reel who r elated that the low
bidder on Briarfield Drainage is the same contractor who built the
ditch that runs behind Whit Davis Lumber Company.
He said that the low bidder on Marshall Rd. Drainage is Mr. Tom
Brooks who has done a lot of work in Sherwood. He said that the
City Engineer there expressed t hat he is pleased with Mr. Brooks
work there. He r ecommended Building & Uti lity Contractors , Inc.
for the Briarfield project a nd Cinergi f or the Marshall Road
project.
3
103
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 20, 1997
7:00 P.M. -7 :40 P .M.
Alderman Fletcher comment ed that Phase I of the Marshall Road
project should n ot be used as a model for Phase II and Alderman
Keaton commented that inspections during const ruction s hould be
looked at closel y as the bids were discussed b y the Counc il .
City Engineer Reel sai d t hat bigger blocks and an anchoring system
are being used in the second phase of t he Marshall Rd. project and
that he has already spok en with those making inspec tions during
construction. He related that a bond accompanies the b i d and that
good recommendations have come from persons who have us ed the
services o f Mr. Brooks .
Alderman Ray moved , seconded by Alderman Williamson that the low
bid of $43,620 .00 from Cinergi, Tom Brooks, be ACCEPTED with
funding from Street Drainage. MOTION CARRIED .
Alderman Wilson moved, seconded by Alderman Keaton that the low bid
of Building and Utility Contractors, Inc . $82,640.00 with funding
from the "Reserve Drainage Fund". MOTION CARRIED .
Alderman Fletche r questioned put ting a cover over the d rainage
d it ches on Marshall Rd.
Mayor Swaim requested that the City Engineer look into the matter
and bring a recommendation to the Council at their next regul ar
meeting.
Alde rman Wilson menti o ned an area at James and Thompson Streets is
posing a problem and reques ted that the City Engineer bri ng
info r ma tion on how to correct the problem at the next meeting also.
Problems a t the railroad overpass and Hwy 1 6 1 wa s di s cus sed with
Alderman Wilson request ing that a formal letter be written to Mr.
Ralph Hall of the Highway Department regarding the matter.
c. Tractor Mower
Mayor Swaim recognized Public Works Director Murice Gre en who
recommended that the City go with the higher bid from Capitol F ord
becaus e t he Alamo boom mower is more desirable and t hat the F ord
deale r has all parts f or the mower and tractor readi ly ava i l able .
He said that the deck from the lower bid is rea l ly not designed f o r
the heavy brush cutting which is done o n the side o f the road .
He said that there is a spec ific difference in a chain versus a
hydraulic drive listed in the specifications which is not met i n
the low bid .
4
CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 20, 1997
7:00 P.M. -7 :40 P.M.
Alderman Wilson moved, seconded by Alderman Lewis to reject the low
bid from Li ttle Rock Equipment Company in that specifications were
not met and accept the bid from Capital Ford New Holland of
$41,980 .00 with funding from the Street Department Equipment Fund.
MOTION CARRIED .
PARKS & REC DEPARTMENT :
SANITATION DEPARTMENT : Sanitation Truck with Loader
Mr . Green r elated that there were f our bids, two from Diamond
International and two from Central Ford Center . He said that the
l ow bid s f r om both bidde rs do not me e t specs with ref erence to
loade rs. He related that both trucks have Heil Packers which are
presen tly us ed in the department. He said t hat a ll tru cks b eing
used a t t hi s time in t he Sanitat i on De p artment are ford trucks
n oting that s ome parts are in s tock. He r e l at ed that getting parts
for t he Int ernationa l veh ic le in t i mes pas t has b een difficult with
purchases at t i mes from overseas noting a two -mont h wa iting period
for a part to repair a transmis sion in a truc k in t he Sani tati on
Department. He pointe d o ut tha t he felt money would be saved in
the long r un relat ing to service , downtime and availabili t y of
parts f or t h e Inte rnat i onal v ehi cle recomm ending t he Central F ord
bid of $86,185.00.
Alderman Smith moved, seconded by Alderman Lewis to reject the bid
of Diamond International Trucks in that it does not meet the
specifications set forth in the bid and past experience with
transmission failure and unavailability of parts and to accept the
bid of $86,185.00 from Central Ford Center, Inc . 2 with funding
from the Sanitation Depreciation Fund. MOTION CARRIED.
PLANNING COMMISSION:
GENERAL: REPORT : Building Demolition by Public Works Director
Murice Green
Mr. Green related that asbe stos remova l is a b o ut 85% comp l e ted wi t h
asbes t os pip i ng hav ing be e n removed f r o m all the buildi ngs. He
said t hat the Department of Correct i on has actually been
demolishing the buildings for t he City . He pointed o u t t h at the
work h as gone well , that a good job has been done by t he Department
of Corrections and that in a we ek or two with favorable weather t he
job should b e c omplete. He said that as soon as a d ecision is made
regarding a new location o r rebui lding in the area, the north end
of the bui l ding, which is the drop -of f for t he recyc ling center ,
wi l l be finished.
5
CITY OF JACKSONVILLE, ARKANSAS
REGUL AR CITY COUNCIL MEETING
FEBRUARY 20 , 19 97
7 :00 P .M. -7 :4 0 P .M .
Mayor Swaim asked that, with the general consensus of the Council,
the City Attorney review t he Jacksonville Municipal Code with
regard to amending what authority the City may have at present with
fencing for u ns i ghtly areas with regard to automobile repair .
APPOINTMENTS :
Mayor Swaim said that there is an appointment
Civil Service Commission encouraging Council
recommendations i f they so desire.
ANNOUNCEMENTS :
available for the
Members to place
City Engineer Ree l related that signal lights at the different Fire
Station locations were being looked at with an expl anation made for
dealing with each one . He said that Mr . Charlie Bocksnick is
working on the project.
Mayor Swaim voiced that he has not received any modificat ions
regarding committee appointments announcing that he has chosen
Alderman Gary Fletcher as Vice Mayor for 199 7 .
Mr. Mickey Anders introduced Ms. Lil Maddox as Director of
Communications with the Chamber of Commerce .
He related that the Chamber has adopted a plan to achieve the ACE
program sponsored by AIDC having to do with certification for
Industrial Recruit i ng.
He expressed that participation of the Al dermen in a team effort of
the Chamber with regard to Industrial Recruiting would be
appreciated.
He expressed appreciation to elected officials, Mayor Swaim, the
City Attorney and Alderman Larry Wilson as wel l as Public Works
Director Murice Green, for their participation in a leadershi p
training session previously held earlier in the week.
ADJOURNME NT :
Mayor Swaim adjourned the meeting at approx imately 7:4 0 p .m.
Respectfully,
~ Vh_. ~?~,e -
Lu M. Leonar
City Clerk-Treasurer
6
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
1. OPENING PRAYER:
2 . ROLL CALL :
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(Animal Control)
(OECD)
6. WATER DEPARTMENT:
MARCH 6, 1997
Regular City Council Meeting
February 20, 1997
Regular City Council Meeting
February 6 , 1997
Regular Monthly Report/February
Regular Monthly Report/February
7 . WASTEWATER DEPARTMENT:
8 . FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11 . PARKS & REC DEPT:
13 . PLANNING COMMISSION :
14. GENERAL:
15 . APPOINTMENTS :
16. ANNOUNCEMENTS:
ADJOURNMENT
REPORT: Design of Platform at Braden
and Marshall by City Engineer Reel
REPORT: Progress regarding Hwy 161
Underpass by City Engineer Reel
JACKSONVILLE HOUSING AUTHORITY:
Re-appointment of Fred West for
a term to expire 3/17/2002
PLANNING COMMISSION:
Appointment of William F. Corroum
for a term to expire 1/1/2000
CIVIL SERVICE:
Appointment of one seat filling the
unexpired term of Chairman Coop to
expire 4/1/1998.
Joey Price sponsored by Ald. Howard
and Jim Durham sponsored by Ald . Keaton
\0'1
\0~
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 6, 1997
7:00 P.M. -7:35 P.M .
REGULAR CI TY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The Ci ty Counc il o f the City of Jackson vi lle, Ark ansas met i n
Regular Session on March 6 , 1997 at the regul ar meeting place of
the Counc il . Alderman Smith delivered the invocation after which
Vi ce Mayor Gary F letch er led t h e stan di n g audi e n ce i n the "Pledge
of All eg i ance" to the flag.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson,
Williamson, Keaton, and Howard answered ROLL CALL . Alderman
Fletcher, Vice Mayor, also answered Roll Call and declared a
quorum. PRESENT TEN (10), ABSENT (0).
Others present for the meeting were: City At torney Ro b ert E.
Bambu rg, Deputy City Clerk Susan Davi tt, City Engine er Du a n e Reel ,
Personnel Director Michael Beeman, Pu blic Works Dire ctor Murice
Green , Of f ice of Economic and Communi t y Di r ector of Economic
Deve l opmen t Phil Sullivan , Po lice Chi e f L arry Hibbs , Mrs . DeDe
Hibbs , Mrs . Edith Smith, interested c it i zens and member s of the
press .
PRESENTATION OF MINUTES:
Vice Mayor Fletcher presented the minutes of the Regular City
Council Meeting of F ebruary 20 , 199 7 for study and act i on at t he
next Regular City Co u nc i l Mee ting.
APPROVAL AND/OR CORRECTION OF MINUTES :
Alderman Wilson moved, seconded by Alderman Williamson that the
minutes of the Regular City Council Meeting of February 6, 1997 be
APPROVED. MOTION CARRIED.
CONSENT AGENDA:
ANIMAL CONTROL DEPT :
Alderman Smith moved, seconded by Alderman Lewis, to APPROVE the
monthly Animal Control Report for February , 1997.
Report reflects the following :
CONTRIBUTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
ADOPTION/FINES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
SECURITY DEPOSITS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
TOTAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
.00
501.50
.00
501.50
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray,
Wilson, Williamson, Keaton and Howard voted AYE . MOTION CARRIED.
1
OECD DEPARTMENT:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 6, 1997
7:00 P.M. -7:35 P.M.
Regular Monthly Report/OECD Department
Alderman Smith moved, seconded by Alderman Lewis that the Regular
Monthly Report for February of Economic and Community Development
Department be approved. Said report reflects :
Informal Meetings ...................................... .
Hud Meetings ............................................ .
Public Hear i ngs ......................................... .
P r ofessional Meetings ................................... .
a. Le tters t o prospect ive applicants .................... .
b. Applications received (sewer yard l i nes ) .............. .
c . Bids Advertised ...................................... .
d. Work write-ups & es tima tes ........................... .
e. Pre-constructions conferences ........................ .
f . Appraisals & Environmental reviews ................... .
g. Interim Inspections .................................. .
h . Final i nspections .................................... .
i. Emergency Inspect i o n ................................ .
j . Partial payments ..................................... .
k . Projec t Close -outs ................................... .
l. Warranty Repai rs ..................................... .
m. Contracts signed ..................................... .
n. Rehab mortgages released ............................. .
Pub l ic Works:
1
0
0
0
105
0
1
1
1
0
14
2
1
1
2
0
1
0
a. Proposals received . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
b . Interim I nspections................................... 2 1
c . Project Close-out ..................................... 0
d . Pre-construction Conferenc e ........................... 0
ROLL CALL: Aldermen : Elliott, Smith, Lewis , Ray , Sansing, Wilson,
Williamson, Keaton and Howard voted AYE, NAY (0). MOTION CARRIED .
WATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: Report: Design of Platform at Braden and
Marshall by City Engineer Reel
City Engineer Ree l explained the de sign for a woo d en platform
app rox imately 1 0' by 14' which could b e put over the headwalls of
the drainage structure at the place where chi l dren of the Carpenter
Addi tion congregate to catch the sc h ool bus . He said a 6 ' rail
with chain link mesh around it is planned as a sa f ety measure . He
r elated that the approximate cost is $600.00 p lus an approximate
$100.00 for the cha in link fence.
Ald. Williamson moved, seconded by Ald. Smith to complete the
platform at Marshall Rd. & Braden costing approximately $700.00.
2
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\\D
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 6 , 1997
7 :00 P .M. -7:35 P.M.
Alderman Keaton posed the question of ADA requirements to wh i ch
City Attorney Bamburg repl ied in the af f irmativ e.
The motion was withdrawn by Ald. Williamson and Ald. Smith until
the platform is redesigned to meet ADA requirements.
PARKS & REC DEPARTMENT :
SANITATION DEPARTMENT :
PLANNING COMMISSION :
GENERAL : Report : Progress regarding Hwy 161 Underpass by City
Engineer Reel
Mr . Reel said t h at he h ad spok en with Leon ard Ha ll f rom t h e Hi ghway
Department who related that the department i s going to clean the
existing culvert . He related that they would like to see a catch
ba s in, having an open back that would face up the railroad di t c h on
the east side catching the water , and a bigger pipe i n stalled to
take it to the west.
He sa i d the Hwy Dept . would a l low the City to do the project
ac c ording t o t h e s t andard de t ails of the Hwy Dept. adding t hat the
highway would not be c l ose d, that a flagman could be used as t he
project is compl eted .
Alderman Wilson moved, seconded by Alderman Smith to proceed with
the catch basin at the Railroad and Highway 161 at an approximate
cost not to exceed $2,500.00, taken from the Contingency Fund.
MOTION CARRIED .
Vice Mayor Fletcher noted that recent rains have shown that work
done in efforts to correct drainage problems has paid off .
APPOINTMENTS : a . Jacksonville Housing Authority
City Attorney Bamburg point ed out t h at t he secretary of the
J acksonvi l l e Ho us ing Aut h o rity said that in the 1 980 's a ten-mi le
territorial boundary was encompass e d .
Alderman Williamson moved , seconded by Alderman Elliott to appoint
Mr. Fred West to the Jacksonville Housing Authority for a term to
expire 3 /17/2002.
Alderman Wi l son requested information regarding t erm limits for
Commissions.
3
CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 6, 1997
7:00 P.M . - 7 :35 P .M.
Alderman Wilson moved to amend the motion made by A l derman
Williamson and Alderman Elliott to appoint Mr. Fred West to the
Jacksonville Housing Authority qualifying the appointment by City
Ordinance. MOTION CARRIED . Alderman Sansing voted NAY.
A voice vote was taken on the original motion .
Aldermen Howard and Sansing voted NAY.
b. Planning Commission
MOTION CARRIED.
I t was pointed out that Mr . Wi l liam F . Cor roum is retired from the
Air Force and has been a n asse t to the City of Jackson vi ll e f or
some f i fteen years.
Alderman Ray moved, seconded by Alderman Smith that Mr. William F.
Corroum be appointed to the Jacksonville Planning Commission for a
term to expire 1/1/2000. MOTION CARRIED.
c . Civil Service
Alderman Howard voiced that Mr . Joey Price , who i s married to Mary
Dupree , i s a l o n g -t ime resident of the City o f Jacksonville a n d in
his opinion is an outs t anding member of the Community.
Al derman Keaton po i nted out that Mr . Jim Durham has served on the
Ci vil Service Comm i ssion previously as we l l a s filling the posi t ion
of Al derman on the City Counc i l. He added tha t he is a b u s i ne s s
man i n the commu nity and tha t he fel t he would ma ke an outs t and i ng
addition to the Civil Servi ce Commiss i on.
City Attorney Bambur g listed c u rrent members of the Civil Service
Commission; Clark Hast i ngs, Do n nie Farmer, Brad Ford and John
Mi t chell . He noted that Mr. Coop , wh o recent l y res i g n ed his
posi t ion, had been on the commission longer than the other members .
Mr. Pri ce , in answer to a question by Al derman San sing , related
that he has never served o n any Board or Commiss i on in t he City.
Alderman Wilson moved , seconded by Alderman Keaton that the City
Council go into Executive Session to discuss personnel at
approximately 7:20 p.m. MOTION CARRIED .
Alder man Ray moved, seconded by Alderman Sansing that the Council
come out o f Executive Session at 7 :24 p .m. MOT I ON CARRI ED.
Alderman Keaton moved , seconded by Alderman Wilson that Mr . Jim
Durham be appointed to the Civil Service Commission with Mr . Joey
Price being placed in consideration at such time a vacancy occurs.
MOTION CARRIED.
4
I \ \
I t~
CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 6 , 1997
7 :00 P .M. - 7 :35 P .M.
Alderman Will i amson moved, seconded by Alderman Smith to suspend
the r ules and place o n the Agenda an i tern regarding Emergency
Lights for the Fire Depar t ment . MOTION CARRIED.
City Engineer Reel said that after the last Council meeting
inf ormation was gathered regarding instal l i ng the emergency lights.
He said that Highway Department standards were obtained and that at
South First Street, South Highway 161 and on John Harden Drive the
same type of installation is propos ed that will be used at Station
One on Redmond Road in that Chief Ezell has pointed out that
several close calls have happened during the day.
He said that the preliminary p rice estimates on each of the
installations range from $11,250.00 up to $15 ,005.00.
He said t h ere is some material available that has been salvaged but
that four more poles will need to be purchased a n d that delivery of
the same might be ten to twelve weeks. He said that work can
proceed with materials in hand and that as soon as delivery of
material, work can be started at all locations . He pointed out
that purchasing procedures will be followed with regard to quotes
etc.
Alderman Wilson moved , seconded by Alderman Williamson to approve
u p to $55,000.00 from the Contingency Fund giving Mayor Swaim t h e
a uthori t y to r e que s t fundi ng f r om another s o urc e . MOTION CARRIED .
A lderman Ray voted NAY .
ANNOUNCEMENTS :
Vice Mayor Fletcher announced a meeting of OECD 11 March 1997 .
Al de rman Howard requested information regarding a d rainage problem
on James Street .
City Engineer Reel said that the problem can be solved by
installing a French Drain about six hundred feet or so which can be
tied into a drainage structure down on the Lyle property. He said
t hat the work wi ll be from Thompson Street south to Second Baptist
Churc h, that it can be placed in the work schedule and that bid
procedures will be followed.
ADJOURNMENT :
Alderman Wi lson mo v e d , s econded b y Alde rman Sansing to adj o urn at
approxima t ely 7 :35 p .m. MOTION CARRI ED.
5
Respectfully ,
~· )!..~~(_/ LUaM . Leonara ·
City Clerk-Treasurer
--
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 6, 1997
7 :00 P.M. - 7 :35 P .M.
6
\13
liLt City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
MARCH 20 , 1997
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
Police Department
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11 . PARKS & REC DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPO INTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
Regular City Council Meeting
March 6, 1997
Regular City Council Meeting
February 20, 1997
Regular Month ly Report/February
(Chief Larry Hibbs)
PAGE
1-6
7-10
PRESENTATION: Youth Sports Coaches
of the Year (Mayor Swai m)
a.
b.
FINAL PLAT: North Commerc ial
Subdivision (Mayor Swaim)
FINAL PLAT: Penn Subdivision
(Mayor Swaim )
c . DISCUSSION: Regard ing Edgewood
Subdivision by Mr. Charles Lowery
(Alderman Larry Wilson)
a. RESOLUTION 496 (#3-97 )
LRAFB Annexation (Mayor Swaim)
(avail. at meeting)
b. Request to Accept Bid : Communicat ions
Building (Mayor Swaim)
(avail. at meeting)
c . DISCUSSION: Student waiting area/
Braden & Marshall Road
(Mayor Swaim)
11-12
11 & 13
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 20 , 1 997
7 :00 P.M. -7:25 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville , Arkansas met in
Regular Session o n March 20, 1997 at the regu l ar meeting place of
the Counci l . Al derman Fletcher de l ivered the invocation after
which Mayor Swaim l ed the standing audience in the 11 P l edge of
Allegiance 11 to the flag.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray , Wilson,
Fletcher, Keaton , and Howard answered ROLL CALL. PRESENT NINE {9),
ABSENT {1). Mayor Swaim answered ROLL CALL, declared a quorum , and
related that Alderman Williamson was out of town . He expressed
appreciation to the audience for their attendance.
Others p r esent for the meeting were: Deput y City Clerk Susan
Davitt , City Engineer Du ane Reel, Pe r sonne l Di r ector Michael
Beeman , Publ ic Works Director Mur i ce Green, OECD Director Phil
Sul l ivan, Vi ce Planning Commission Chai rma n Art Brannen, Police
Chief Larry Hibbs , F i nance Direct or Paul Mushrush, Finance
Personnel Kay Phillips , Mrs. Judy Swaim, Mrs. DeDe Hibbs, other
Ci ty employees , interested citizens and members of t he press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes from the Regular City Council
Meeting of March 6, 1997 for stu dy and act i on at the next Regular
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Al derman Ray moved, seconded by Alderman Smith that the minutes of
the Regular Ci ty Council Meeting of February 20, 1997 be APPROVED .
MOTION CARRIED.
CONSENT AGENDA :
POLICE DEPARTMENT:
Regular Monthly Report/Po l ice Department
Al derman Smith moved, seconded by Alderman Sans ing that the Regular
Monthly Report for February , of the Jacksonville Pol i ce Depar t ment
b e APPROVED . Said report reflects: Fine Settlements , $ 70,118 .24 ,
Mi s cellaneous Payments $ 593 .2 5, Report Sales $ 339 .00 for a total
Collections of $71 ,050 .4 9. ROLL CALL : Aldermen : Elliott, Smith,
Lewis, Sansing, Ray , Wilson , Fletcher , Keaton and Howard voted AYE,
NAY (0). MOTION CARRIED.
WATER DEPARTMENT:
FIRE DEPARTMENT :
1
\\.5
\ lls>
POLICE DEPARTMENT :
STREET DEPARTMENT :
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 20, 1997
7 :00 P .M. -7 :25 P.M .
PARKS & REC DEPARTMENT: PRESENTATION of the Youth Sports Coaches of
the Year.
The following coaches were honored as Youth Sports Coaches;
Bill Vasquez
J eff Reynolds
Harry Wheeler
Joe Petrizzo
Jim Kirk
for Soccer
for Baseball
f or Baseball
for Soccer
for Softball.
The Coach of the Year for 1996 was awarded to Bill Vasquez.
SANITATION DEPARTMENT :
PLANNING COMMISSION : a. FINAL PLAT North Commercial Subdivision
Alde r.man Ell i ott moved , seconded by Alder.man Ray t o Appr ove t h e
Final Pla t o f North Comme rcial Subdi vision a s presented . MO TION
CARRIED.
b . FINAL PLAT Penn Subdivision
Alder.man Wi l s on moved , seconded by Alder.man Ray to Appr ove the
Final Plat of Pe nn Subdivi sion as pres ented. MOTION CARRIED .
c. DISCUSSION Regarding Edgewood Subdivsion by Mr. Charles Lowery
Mayor Swaim recognized Alderman Larry Wil son who sponsored t he
item .
Alderman Wilson related that Mr. Lowery's wife had unexpectedly
been admitted to the h ospital and Mr. Lowery was unable to attend
the City Council meeting .
Di scussion ensued as to a legal opinion regarding a Bill of
Assurance b eing overridden. It was suggested by Alderman Wilson
that an opinion be o b tained from the Attorney General's office .
With consent of the Council , Mayor Swaim said he would p ursue the
request through state representatives.
2
CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 20, 1997
7 :00 P .M. - 7 :25 P .M.
GENERAL : a. RESOLUTION 496 (#3-97)
A RESO LUTION URG I NG THE SUPPORT OF THE PRO POSED ANNEXATION OF
UNANNEXED PROP ERTY OF THE L ITTLE ROCK AIR FORCE BASE ; AND FOR OTHER
PURPOSES.
Mayor Swaim related that the Resolution would be p r esented to the
County Judge.
Alderman Smith moved, seconded by Alderman Ray to READ Resolution
496 . MOTION CARRIED .
In l ieu of the City Attorney 's absence, Alderman Wilson read
Reso l u t ion 4 96.
Alderman Ray moved , seconded b y Alderman Smith to d ispense w i th the
reading of the Resolution in its entirety. MOTION CARRIED.
Alde rman Sm i th
Resolution 496 .
mo v ed , seconded
MOTION CARRIED .
by Alderman Wilson
b . Request to Accep t Bid for Communications Buildi ng.
to Approve
Chief Ezell relat ed that due to equipment sensitivity a fire
sprinkler syste m would not be us ed in construction, adding that the
building sti l l meet s code requirements.
Mayor Swa i m related that after negations we re completed the low bid
price of $ 160,092.00 was obtained.
Alderman Elliott moved , seconded by Alderman Lewi s t o a c c e p t the
low b id f o r const r uction of t he Communications Buildi ng from
Whitehurst in the amount of $1 6 0,09 2.00 t o be drawn fro m 911 funds
wi t h a n y balance from Capita l Improve me nt Funds . MOT I ON CARR I ED.
c. Student waiting area on Braden and Marshall Road
Mayor Swaim recognized City Engineer Reel to address t he item of
business.
Ci ty Engineer Ree l re lat ed that a f ter furthe r investigation
regarding ADA requirements it was discovered that all school
children with ADA needs do n ot utilize the bus stop , adding that
they are shuttled from their own front door to school and home
again. He r equ ested permission to proceed with the original plan
for improvements to the student bus area .
3
\ \ '1
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CI TY COUNCIL MEETING
MARCH 20, 1997
7:00 P .M. -7:25 P .M.
Alderman Fletcher moved , seconded by Alderman Wilson to proceed
with the improvements to the student bus area on Braden and
Marshall Road with funds to be drawn from Capital Improvements.
MOTION CARRIED .
APPOINTMENTS :
ANNOUNCEMENTS :
Mayor Swaim re l ated that a p ublic meet i ng regarding CDBG Rehab
program and policies will be held March 24, before the City Council
pas s es final approval .
EDA meeting will be held 12:00 p.m . April 19 at the Ramada Inn to
discuss the strengths, weaknesses, and opportunities for the City
of J acksonvi lle.
Mr . Mayor related t hat a Proclamation for Fair Housing Week is
fort hcoming .
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7 :25 p.m.
Respect fu lly,
~A~t,.,)(~J
LUlaM. Leonard
City Clerk-T reasurer
Susan L. Davitt
Deputy City Clerk
4
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
1. OPENING PRAYER:
2 . ROLL CALL:
3 . PRESENTATION OF
MINUTES :
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(Fire Department)
(OECD)
(Animal Control)
6. WATER DEPARTMENT:
APRIL 3, 1997
Regular City Council Meeting
March 20, 1997
Regular City Counci l Meet ing
March 6, 1997
Regular Monthly Report/March
Regular Monthly Report/March
Regular Monthly Report/March
7 . WASTEWATER DEPARTMENT: a. RESOLUTION 497 (#4-97)
Author izing Participation in State
Revolving Loan Fund
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
13 . PLANNING COMMISSION :
14. GENERAL:
15 . APPOINTMENTS :
16 . ANNOUNCEMENTS:
ADJOURNMENT
b. RESOLUTION 498 (#5-97) Contract
of Obligation DPC&E
ORDINANCE 1074 (#2-97) Waiving
Competitive Bidding for Traffic
Control Equipment
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 3, 1997
7:00 P.M. -7:30 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The Ci ty Council o f the City of J acksonvil l e , Ar kansas met in
Regular Session on April 3 , 1997 a t the regular meet ing place of
the Council. Alder man Lewis delivered t h e invocat i o n af t e r which
Mayor Swaim led the standing audience i n the 11 Pledge o f Allegian ce 11
to the flag.
ROLL CALL : Aldermen : Elliott, Smith, Lewis , Ray, Fletcher,
Williamson , Keaton , and Howard answered ROLL CALL. Alderman Wilson
was absent due to illness in his family, Alderman Sansing came in
at approximately 7: 03 p.m . Mayor Swaim also answered Roll Call and
declared a quorum . PRESENT NINE (9), ABSENT (1).
Others present f o r the meetin g we r e: Ci ty Attorney Robert E.
Bamburg, Deputy Ci ty Clerk Susan Davitt, City Eng i neer Duane Reel,
Personnel Director Michael Beeman, Public Works Director Mu r ice
Green , Off i ce of Economic and Communi t y Director of Economic
Development Phi l Sull ivan , Police Chief Larry Hibbs , Fire Ch ief
Rick Ezell, Finance Director Paul Mushrush , Cha i rman Mrs. Joan
Zumwa l t o f Wastewater Utility , Superintenden t David Thomas , Mrs.
Judy Swaim, Mrs. DeDe Hibbs , Mrs. Edith Smith , Mrs. Barbara Green,
interested citizens and members of the p r ess .
PRESENTATION OF MINUTES :
Mayor Swaim present ed the minute s of the Regular City Counc i l
Meet i ng of March 20 , 1997 for study and ac t ion at t he next Regu lar
Ci ty Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Elliott that the minutes
of the Regular City Council Meeting of March 6 , 1997 be APPROVED .
MOTION CARRIED.
CONSENT AGENDA:
FIRE DEPARTMENT:
Regular Monthly Report/Fire Department
Alderman Ray moved, seconded by Alderman Lewis that the Regular
Monthly Report for February , of the Jacksonville Fire Department be
APPROVED which reflects an estimated fire loss of $8,350.00 for the
month . ROLL CALL: Aldermen: Elliott , Smith, Lewis, Sansing , Ray ,
Fletcher , Williamson , Keaton and Howard voted AYE. NAY 0 . MOTION
CARRIED .
Alderman Sansing came in at approximately 7 :03 p.m .
1
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 3, 1997
7 :00 P.M. -7 :30 P .M.
OECD DEPARTMENT:
Regular Monthly Report/OECD Department
Alderman Ray moved, seconded by Alderman Lewis that the Regular
Monthly Report for March of Economic and Conununity Development
Department be approved . Said report reflects:
Informal Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • . . 2
ADFA Fair Housing Moniker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Public Hearing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
Professional Meetings (HOME Seminar) ..............•...... 1
a. Letters to prospective applicants ..................... 0
b. Applications received(sewer yard lines) ............... 0
c. Bids Advertised....................................... 0
d. Work write-ups & estimates ............................ 0
e . Pre-constructions conferences ......•......•...•....... 0
f . Appraisals & Environmental reviews ............•....... 0
g. Interim Inspections ...........................•....... 19
h. Final inspections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • . . . . . 0
i . Emergency Inspection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • 1
j . Partial payments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
k . Project Close-outs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
1 . Warranty Repairs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
m. Contracts s i gned...................................... 0
n. Rehab mortgages released .............................. 0
Public Works :
a . Proposals received . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
b . Interim Inspections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
c . Project Close-out. . . . . . . . . . . . . . . . . . . . . . . • . . . . . . . . . . • . . 0
d. Pre-construction Conference ........................... 0
ROLL CALL : Aldermen: Elliott, Smith, Lewis, Sansing , Ray,
Fletcher, Williamson , Keaton and Howard voted AYE, NAY (O). MOTION
CARRIED .
ANIMAL CONTROL DEPT :
Alderman Ray moved, seconded by Alderman Lewis, to APPROVE the
monthly Animal Control Report for March, 1997.
Report re f lects the following:
OVERTIME HOURS PERFORMED: .....••..•..••••......
REVENtJES : •..............•..•.................•.
CONTRIBUTIONS ...........•......................
ADOPTION/FINES ............................... .
47 3/4 HRS.
$ 874.00
$ . 00
$ 874.00
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Fletcher
Williamson, Keaton and Howard voted AYE . MOTION CARRIED.
2
l Z I
CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 3 , 1997
7 :00 P .M. -7 :30 P .M.
WATER DEPARTMENT :
WASTEWATER DEPARTMENT : RESOLUTION 4 9 7 (#4-97)
A RESOLUTION GRANTING AUTHORITY FOR THE MAYOR OF THE CITY OF
JACKSONVILLE ARKANSAS, TO MAKE APPLICATION WITH THE ARKANSAS
DEPARTMENT OF POLLUTION CONTROL AND ECOLOGY FOR PARTICIPATION IN
THE STATE REVOLVING LOAN PROGRAM BY THE JACKSONVILLE WASTEWATER
UTILITY ; AND FOR OTHER PURPOSES .
Mayor Swaim pointed out that plant expansion and EPA mandates with
regard to i nfi l trat i on have made the action n ecessary . He said
that the Resolution gives permission for the City to make
application for the stat e loan .
Alderman Smith moved , seconded by Alderman Elliott that Resolut i on
497 (#4 -97) be read. MOTION CARRIED . Whereupon City Attorney
Bamburg read the resolution.
Mayor Swaim po i nted o u t that the cost of the project will be
approximate l y t en t o twelve million dol l ars . He said that the
interest rate o f t he loan wil l be approximate l y 4 .5% add i ng that
there wil l be public hearings wi t h regard to a rat e i ncrease needed
to cover the l oan costs.
He pointed out that it h as been over twenty years
of the present plant start ed , 1975 or 1976,
addi tiona l use as t h e City has grown the capacity
been r eached.
since t he design
and that with
o f the p l ant has
Alderman Fletcher pointed out that there have been improvements to
t h e system over t h e years wh i c h he would l i k e to see ment ioned by
the Wastewater Uti l ity at the t i me of the public hearings.
Alderman Ray a l so related t hat t he utility has done a good job in
the area of yard line infiltration.
Alder man Sm i th voiced that he hopes press coverage wi l l encourage
public input a t the public hearings.
Mayor Swaim pointed out that EPA has t i ghtened regulations on
wastewater treat ment.
Alderman Ray moved , seconded by Alderman Sansing to approve
Resolution 497 (#4-97) . MOTION CARRIED .
RESOLUTION 498 (#5-97)
A RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF JACKSONVILLE,
ARKANSAS , TO EXECUTE CONTRACTS WITH THE ARKANSAS DEPARTMENT OF
3
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 3, 1997
7 :00 P .M. -7 :30 P .M.
POLLUTION CONTROL AND ECOLOGY ON BEHALF OF THE JACKSONVILLE
WASTEWATER UTILITY ; AND FOR OTHER PURPOSES .
Alderman Ray moved, seconded by Alderman Sansing that Resolution
498 (#5-97) be read. MOTION CARRIED . Whereupon, City Attorney
Robert Bamburg read the resolution .
Alderman Ray moved, seconded by Alderman Smith to suspend the rules
and dispense with the reading of the resolution in its entirety.
MOTION CARRIED .
Mayor Swaim exp lained t h at sludge gener ated at the p l ant has to go
into landfill called cells add ing that in the p a st those cells have
been c l osed under regulations. He said that a plan has to be
submi t ted to DPC&E , wh ich is bas ica lly "postin g a bond ", to
guarantee t h at post closure treatmen t of ce l ls will be done
properl y. He said that $53,000 .00 can be withheld by DPC&E from
state turnback funds d u e t he Ci t y if post closure i s not carried
out as i t should be.
Alderman Ray moved, seconded by Alderman Williamson that Resolution
498 (#5-97) be APPROVED. MOTION CARRIED.
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION :
GENERAL: ORDINANCE 1074 (#2-9 7) Waiving Competitive Bidding for
Traffic Control Equipment (for fire stations)
AN ORDINANCE WAIVING COMPETITIVE BIDDING BY THE CI TY OF
JACKSONVILLE, ARKANSAS, FOR THE PURPOSE OF PURCHASING CONTROL
BOXES , LIGHTS , AND ALL SUCH OTHER NECESSARY EQUIPMENT FOR THE
INSTALLATION OF ADVANCE WARNING SYSTEMS AT CITY FIRE DEPARTMENT
LOCATIONS; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES .
Mayor Swaim pointed out t h at work has been done by Charlie
Bocksnick to make all the equipment compatabile.
Alderman Keaton moved, seconded by Alderman Williamson , that
Ordinance be placed on FIRST READING . ROLL CALL: Aldermen :
E l liot t , Sm i th, Lewis, San sing, Ray, Fletcher , Will i amson , Keaton
and Howard voted AYE . NAY ( 0) . Motion rece i ved nine ( 9)
affirmative votes , (0) negative votes . MOTION CARRIED. Ordinance
read FIRST TIME by City Attorney Robert E. Bamburg.
4
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 3, 1997
7:00 P.M. -7:30 P.M.
Alderman Ray moved , seconded by Alderman Smith to dispense wit h the
reading o f the Ordinance in its entirety . Aldermen: El l iott,
Smith, Lewis, Sansing , Ray, Fletcher, Wi lliamson, Keaton and Howard
voted AYE. Motion received nine {9} affirmative votes, (0)
negative votes. MOTION CARRIED .
Alderman Smith moved , seconded by Alderman Will i amson , t hat
Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen:
El liott , Smith , Lewis, Sansing , Ray , Fletcher , Williamson, Keaton
and Howard voted AY E . NAY (0). Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED . ORDINANCE
ACCEPTED ON FIRST READING .
Alderman Keat on moved , seconded by Alderman Lewis to suspend the
rules and place the Ordinance on SECOND READING . ROLL CALL:
Aldermen: Elliott, Smith, Lewi s, Sansing, Ray, F letcher,
Williamson, Keaton and Howa rd voted AYE. NAY (0). Motion received
nine (9} affirmative votes, (0} negative votes . MOTION CARRIED.
Whereupon, City Attorney Robert E . Bamburg read the Ordinance for
the SE COND TIME.
Alderman Sansing moved, seconded by Alderman Lewis, to further
suspend the rules and place the Ordinance on THIRD .AND FINAL
READING . ROLL CA LL: Aldermen: Elliott, Smith, Lewis, Sansing,
Ray, Fletcher, Williamson, Keaton and Howard vote d AYE. NAY (0).
Motion received nine {9} affirmative votes, (0} negative votes .
MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read
the Ordinance for the THIRD .AND FINAL TIME .
Alderman Ell iott moved, sec o nded by Alderman Lewis that ORDINANCE
BE APPROVED AND ADOPTED. ROLL CALL : Aldermen: Elliott, Smith,
Lewis , Sansing, Ray, Fletcher, Williamson , Keaton and Howard voted
AYE. NAY (0). Motion received nine (9) affirmative votes , (O)
negative votes. MOTION CARRIED .
Alderman Wi lliamson moved , seconded by Alderman Lewis that THE
EMERGENCY BE APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott,
Smith , Lewis, Sansing, Ray , Fletcher , Williamson, Ke at on and Howard
voted AYE . NAY (0). Motion received nine (9) affirmative votes,
{0) negative votes . MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1074 THIS 3rd DAY OF
1997.
Mayor Swaim stated that funds have been set aside for payment of
the p roject and t hat any additional funding would be taken fro m
Cap ital Improvement funds as stated in the ordinance .
5
APPOINTMENTS :
ANNOUNCEMENTS :
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 3, 1997
7:00 P.M. -7 :3 0 P.M.
Mayor Swa im c o mmend e d t he S treet Depart ment for corrective drainage
measures which took care of problems during recent heavy rains.
He announced a meeting to be held by OECD Department at Ramada Inn
for April 15 , 1997 at 12 :00 p.m. with reference to strengths and
weaknesses of the City of Jacksonville. Input from the general
public will be used in marketing plans.
He pointed out that clean-up day is Saturday , April 19 1 1997 urging
those present and t he general public to participate.
Alderman Ray commented that the banners which are on displ ay along
Main Street look good.
Mayor Swaim pointed out that t hey were purchased by the Downtown
Jacksonville Organization adding that there will be a dedication
soon with regard to the "walk of pride".
After a question r egarding recycling, Mayor Swaim said that two
section s of the exist ing recycling building have been demolished.
He said that he has checked on property on Cory Drive add i ng that
within the next thirty days estimates should be available regarding
a sale price for the property .
ADJOURNMENT:
Respectfully,
LaM . Leo arct
City Cler k-Treasurer
6
l:as
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
1. OPENING PRAYER:
2 . ROLL CALL :
3 . PRESENTATION OF
MINUTES :
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5 . CONSENT AGENDA:
Police Department
Fire Department
6. WATER DEPARTMENT:
APRIL 17, 1997
Regular City Council Meeting
April 3, 1997
Regular City Council Meeting
March 20 , 1997
Regular Monthly Report/March
Regular Monthly Report/March
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
13 . PLANNING COMMISSION : a. ORO 1075 (#3-97) Rezoning/Dawkins
Comm'l Addn. R-3 to C-3
14. GENERAL:
15 . APPOINTMENTS :
16. ANNOUNCEMENTS:
ADJOURNMENT
b. ORO 1076 (#4-97) Rezoning/Deweese
Addn. R-0 to R-2
c. FINAL PLAT of Deweese Addit ion
d. FINAL PLAT/Northlake PH VII, Lot 253
e. RESOLUTION (#6-97) Detachment of
unimproved Wetlands
a. ORO 1077 (#5-97) Waiving Competitive
Bidding 911 Equipment & Software
b. PRESENTATION : Immunization Initiative by
by Local Health Department
c. ORO. 1078 (#6-97) Commission
Appointment Terms
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 17, 1997
7 :00 P .M. -7 :50 P.M.
REGULAR CITY COUNCIL MEETING - CI TY HALL -#1 MUNICIPAL DRIVE
The Ci t y Counc i l of the City of Jacksonvil l e, Arkansas met in
Regular Session on Apr i l 1 7 , 1997 at the regular meeting place of
the Council . Alderman Ray delivered the i nvocation after which
Mayor S waim l ed the stan d ing audi ence i n the "Pledge o f Allegiance "
to the fl a g .
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray , Wilson ,
Fletcher, Williamson, Keaton, and Howard answered ROLL CALL.
PRESENT NINE (9}, ABSENT (1}. Mayor Swaim answered ROLL CALL and
declared a quorum informing the Council that Alderman Sansing
called stating that he was unable to attend the meeting . He
expressed appreciation to the audience for their attendance and
requested that on any issue , whether for or against, a spokesman be
chosen to expedite the meeting .
Others present for the meetin g were: City Attorney Robert E.
Bamburg , Deputy City Clerk Susan Davitt , City Eng i nee r Duane Reel,
Publ i c Works Director Muri ce Green , Office of E conomic and
Community Di rector of Economic Developme nt Phi l Sulli van , Pol ice
Chief Larry Hibbs , Fire Chie f Rick Eze ll , Mrs. Dee Dee Hibbs , other
City e mployees , interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes o f t he Regular City Council
Meeting of April 3, 1 997 for study and act i on at the next Regular
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Howard that the minutes
of the Regular City Council Meeting of March 20, 19 9 7 b e APPROVED .
MOTION CARRIED.
CONSENT AGENDA:
POLICE DEPARTMENT:
Regular Monthly Report/Police Department
Alderman Ray moved , seconded by Alderman Lewis that the Regular
Monthly Report for March of the Jackson ville Police Department be
APPROVED . Said report reflects : Fine Sett lements, $ 70,435.94,
Miscellaneous Payments $ 4 3 0 .00, Report Copies $ 362 .00 for a total
Collecti ons of $71 ,337.94 . ROLL CALL: Aldermen : E l liott, Sm i th,
Le wis, Ray, Wil s on, Fletche r, Williamson, Keaton and Howard voted
AYE, NAY (0}. MOTION CARRIED .
1
FIRE DEPARTMENT:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 17, 1997
7:00 P.M. -7:50 P.M.
Regular Monthly Report/Fire Department
Alderman Ray moved, seconded by Alderman Lewis that the Regular
Monthly Report for March, of the Jacksonville Fire Department be
APPROVED . (Said report reflects an estimated fire loss of
$94,600.00 for the month of March.) ROLL CALL: Aldermen:
Elliott, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton
and Howard voted AYE. NAY 0. MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION:
a . ORDINANCE 1075 (#3-97) REZONING: Dawkins Commercial Addition
from R-3 to C-3
AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE,
ARKANSAS (GENERAL LOCATION: WEST MAIN ACROSS FROM CITY HALL,
JACKSONVILLE, ARKANSAS); AMENDING ORDINANCE NUMBERS 213 AND 238
AND THE LAND USE MAP OF THE CITY OF JACKSONVILLE, ARKANSAS; AND,
FOR OTHER PURPOSES.
Alderman Wilson moved, seconded by Alderman Keaton to place the
Ordinance on FIRST READING. ROLL CALL: Aldermen : Elliott, Smith ,
Lewis, Ray , Wi lson, Fletcher, Williamson, Keaton and Howard voted
AYE . NAY (0). Motion received nine (9) affirmative votes, (0)
negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg
read the Ordinanc e .
Alderman Keaton moved , seconded by Alderman Ray to dispense with
the reading of the Ordinance in its entirety. ROL L CALL:
Aldermen: Elliott, Smith , Lewis, Ray, Wilson, Fletcher, Williamson,
Keaton and Howard voted AYE. NAY (0). Motion received nine (9)
affirmative votes, (0) negative votes.
Alderman Wilson moved, seconded by Alderman Williamson to ACCEPT
the Ordinance on FIRST READING. ROLL CALL: Alde r men: Elliott,
Smith, Lewis, Ray, Wilson , F l etcher, Williamson , Keaton and Howard
voted AYE . NAY (0). Motion received nine (9) affirmative votes,
(O) negative votes. MOTION CARRIED.
2
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 17, 1997
7:00 P .M. -7 :50 P.M.
Alderman Smith moved , seconded by Alderman Keaton to suspend the
rules and place the Or dinance on SECOND READING . ROLL CA LL:
Al dermen: Elliott , Smith, Lewis, Ray, Wilson, Fletcher,
Williamson, Keaton and Howard vot ed AYE. NAY (0). Motion received
nine (9) affirmative votes, (0) negative votes. MOT I ON CARRIED.
Whereupon City Attorney Bamburg read the Ordinance for the Second
T ime.
Alderman Ray, moved, seconded by Alde r man Lewis that Ordinance be
placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Ellio tt,
Smith, Lewis , Ray, Wilson, Fletcher, Williamson , Keaton and Howard
voted AYE. NAY (0). Motion received nine (9) affirmative votes,
( 0) negative votes . MOTION CARRIED. Ordinance read THIRD AND
FINAL TIME by City Attorney Robert Bamburg.
Alderman Ray moved, seconded by Alderman Wilson, t hat Ordinance
1073 be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott,
Smith , Lewis, Ray , Wilson, Fletcher , Williamson, Keaton and Howard
voted AYE. NAY (0). Motion received nine (10) affirmative votes,
(O) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1075 THIS THE 17th DAY
OF APRIL 1997.
b. ORDINANCE 1076 (#4-97) REZONING: Dewese Addition R-0 to R-3
AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE,
ARKANSAS (GENERAL LOCATION: McCAIN STREET, JACKSONVILLE,
ARKANSAS); AMENDING ORDINANCE NUMBERS 213 AND 238 AND THE LAND USE
MAP OF THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER
PURPOSES.
Al derman Sm i th moved, seconded by Alderman Ray to place the
Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Sm i th ,
Lewis , Ray , Wilson, Flet cher, Williamson, Keaton and Howard voted
AYE. NAY ( 0) . Motion received nine ( 9} affir.mati ve votes, ( 0}
negative votes. MOTION CARRIED . Whereupon, Ci t y At t orney Bamburg
read the Ordinance.
Alderman Ray moved , seconded by Alderman Smith to dispense with the
reading of the Ordinance in its entirety. ROLL CALL : Aldermen:
Elliott , Smith, Lew i s , Ray, Wilson , Fl e tcher, Wil l iamson, Keaton
and Howard voted AYE. NAY (0). Motion received nine (9)
affirmative votes, (O) negative votes.
Alderman Ray moved, seconded by Alderman Lewis t o ACCEPT the
Ordinance on FIRST READING. ROLL CALL : Aldermen : Elliott , Smith ,
3
\~0
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 17, 1997
7:00 P .M. -7:50 P.M.
Lewis, Ray, Wilson, Fletcher , Williamson, Keaton and Howard voted
AYE. NAY (0). Motion received nine (9) affirmative votes, (0)
negative votes. MOTION CARRIED.
Alderman Wilson moved, seconded by Alderman Ray to suspend the
rules and place the Ordinance on SECOND READING . ROLL CA LL:
Aldermen: Elliott, Smith, Lewis, Ray, Wilson , Fletcher,
Will i amson, Keaton and Howard voted AY E . NAY (0). Motion received
nine (9) affirmative votes, (0) negative votes . MOTION CARRIED .
Whereupon City Attorney Bamburg read the Ordinance fo r the Second
Time.
Alderman Ray, moved , seconded by Alderman Smith that Ordinance be
placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Elliott ,
Smith , Lewis, Ray, Wilson, Fletcher, Williamson , Keaton , and Howard
voted AYE. NAY (0). Motion received nine (9) aff i rmative votes,
(0) negative votes. MOTI ON CARRIED. Ordinance read THIRD AND
FINAL TIME by City Attorney Robert Bamburg.
Alderman Smith moved, seconded by Alderman Lewis, that Ordinance
1073 be APPROVED AND ADOPTED. ROLL CALL : Aldermen : Elliott ,
Smith, Lewis , Ray , Wilson , Fletcher , Williamson , Keaton and Howard
voted AYE. NAY (0). Motion received nine (9) affirmative votes ,
(0) negative votes. MOTION CARRIED .
Al derman Ray moved , seconded by Alderman Wilson , that the EMERGENCY
CLAUSE be APPROVED AND ADOPTED. ROLL CALL: Aldermen: El liott,
Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Howard
v o ted AYE. NAY (0). Motion received nine (9) affirmative votes,
(0) negative votes. MOTION CARRIED .
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1076 THIS THE 17th DAY
OF APRIL 1997 .
c. FINAL PLAT I DEWESE ADDITION
Mayor Swaim voiced that the plat was approved by the Planning
Commission.
Alderman Ray moved, seconded by Alderman Howard to APPROVE THE
FINAL PLAT OF THE DEWESE ADDITION. MOTION CARRIED.
d. FINAL PLAT I NORTHLAKE PHASE VII Lot 253
Mayor Swaim voiced that the p l at was approved by the Planning
Commission. He stated that the lot was overlooked when previous
plat s were finalized .
4
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 17 , 1997
7 :00 P .M. -7:50 P.M.
Alderman Elliott moved , seconded by Alderman Smith to APPROVE THE
FINAL PLAT OF NORTHLAKE PHASE VII Lot 253 . MOTION CARRIED.
e. RESOLUTION 499 (#6-97)
A RESOLUTION AUTHORIZING DETACHMENT OF CERTAIN UNIMPROVED AND
UNINHABITED WETLANDS FROM THE CITY OF JACKSONVILLE, ARKANSAS ; AND,
FOR OTHER PURPOSES .
Alderman Ray moved, seconded by Alderman Smith that Resolution 499
(#6 -97) be read. MOTION CARRIED. Alderman Wilson abstained.
Whereupon City Attorney Robert Bamburg read the resolution heading.
Alderman Ray moved, seconded by Alderman Smith to suspend the rules
and dispense with the reading of Resolution 499 (#6-97} in its
entirety . MOTION CARRIED . Alderman Wilson abstained .
Alderman Ray moved, seconded by
Resolution 499 (#6 -97). MOTION
abstained .
Alderman
CARRIED .
Smith to
Alderman
APPROVE
Wilson
Attorney Mike Wilson voiced that the Ci ty is welcome to use the
l and as necessary in drai n age endeavors.
GENERAL:
a. ORDINANCE 1077 (#5 -97) WAIVING COMPETITIVE BIDDING 911
EQUIPMENT & SOFTWARE
AN ORDINANCE WAIVING COMPETITIVE BIDDING BY THE CITY OF
JACKSONVILLE, ARKANSAS, FOR THE PURPOSE OF PURCHASING AN ENHANCED
EMERGENC Y NUMBER SYSTEM (E9 -1-1) FOR USE BY THE CITY OF
JACKSONVILLE, ARKANSAS ; DECLARING AN EMERGENC Y; AND, FOR OTHER
PURPOSES .
Mayor Swaim pointed out that the 9 11 equipment is now ant i q u ated
and that replacement parts are n ot available for the present
system . He said that no one was found who wanted to compete with
GTE, since i t is their system and on the i r phon e line . He re l ated
t hat after a lot of proddi ng , Motorola has made a proposal. He
said that technical terms and l ist of equi p ment is very significant
adding that neither Chief Hibbs or Ezell is qualified to determi ne
the difference between t he equ ipment i n the two proposals . He said
that bas i ca l ly , the systems are the same with different numbers
adding that the time factor would make t h e b i d process undesirable.
He said that efforts have been made for six months trying to get
some compet itive offers for the equi pmen t and that a copy of one
proposal was received on Wednesday t he 16th of April. He said that
the proposal from GTE is $80 ,000 .00 and from Motorola $8 1,770.00 .
5
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 17, 1997
7 :00 P.M. -7 :50 P .M.
Chief Larry Hibbs said that the Motorola system, demonstrated
to both he and Chief E zel l, was very impressive . He said that they
are not aware of the capabilities of the GTE sys tem relating that
both that system and Motorola are supposed to be an enhanced 9 11
system.
Ch ief Ezell related that any de lay would n ot be good for t he
equipment which does not n eed to be stored for any l ength of time.
After a general discussion Mayor Swaim pointed out that his concern
is getting dependable, good e quipment at the lowest price.
It was the general consensus of the Council that Mayor Swaim
negotiate with Motorola.
Compatability between Motorola equipment now being used and the
system to be pur chased was pointed out by Alderman Ke aton to be
i mp o rtant.
Alder.man Williamson moved, seconded by Alder.man Elliott that
efforts move forward with Motorola for a negotiated price regarding
911 equipment . MOTION CARRIED.
Mayor Swaim pointed out that Jacksonvil l e was the first city in the
State o f Arkansas to have enhanced 911, which equipment he related
is ten years old and needs to be updated.
Mayor Swaim added that Ordinance 1077 will appear on the agenda of
the City Council Meeting of May 1, 1997.
b. PRESENTATION: Immunization Initiative by Local Health
Department
Ms . Lottie Adams was recog nized by Mayor Swaim .
. She informed the Council that the City of Ja cksonville is at 55% as
far as immunization of children . She said that advertising ,
participation in health fairs, and volunteers to fill o ut reminder
cards is needed in efforts to get more children immunized unde r the
age of two (2) encouraging any participation and suggestions from
the Council.
c. ORDINANCE
AN ORDINANCE
2.32.010, AND
APPOINTMENTS
PURPOSES.
1078 (#6-97) Commission Appointment Ter.ms
AMENDING JACKSONVILLE MUNICIPAL CODE 2.24.030,
14.04.040 SO AS TO MODIFY PROVISIONS REGARDING TERM
FOR VARIOUS CITY COMMISSIONS; AND , FOR OTHER
6
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 17, 1997
7 :00 P .M. -7:50 P.M.
Mayor Swaim voiced t h at a n yone a ppointed to se r ve an unexpired term
of six mo n ths or less will be eligibl e , with passag e o f Ordinance
10781 to serve two f u ll terms in the Commissions designated
there i n.
Alderma n S mith moved , seconded by Alderman E lliott to place the
Or dinance on FIRST READING . RO LL CA LL : Aldermen: E lliott , Smith ,
Lewis , Ray, Wi l son, Fletcher, Williamson , Kea t on and Howard voted
AY E. NAY (0 ). Motion received nine (9} affirmative votes, (0)
negative votes. MOT I ON CARRIE D . Wh ere u p on , Ci ty At torney Bamburg
read the Ordinance .
Alderman Ray moved, s econded by Alde r man Smith to dispense with the
reading o f the Ordinance in its entirety . ROL L CA LL : Aldermen :
El l i o t t 1 S mith , Lew i s , Ray, Wilson , Fletcher , Williamson, Keaton
and Howard voted AYE. NAY ( 0) . Motion received nine ( 9 )
affirmative votes, {0} negative votes .
Al der man Ray moved , seconded by Alderman Lewis to ACCEPT the
Ordinance on FIRST READING. ROLL CALL: Al dermen : Ell iott , Smith,
Lewis , Ray , Wi l son, Fletcher, Williamson, Keaton and Howard voted
AYE. NAY (0). Motion received nine (9) affirmative votes, {0}
negative votes . MOTION CARRIED.
Alderman Ray moved , seconded by Al derman Lewis to suspend the rules
and place the Ordinance on SECOND READING . ROLL CALL: Al dermen :
Elliott, Smith , L ewis, Ray , Wilson, Fletcher , Wil l iamson, Keaton
and Howard voted AYE . NAY (0). Motion received nine {9}
affirmative votes, (O} negative votes . MOTION CARRIED. Whereupon
City Attorney Bamburg read the Ordinance for the Second Time .
Al derman Lewi s , moved, seconded by Alderman Sm i th that Ordinance be
placed on THIRD AND FINAL READING . ROLL CALL : Aldermen : E l liott,
Smith, Lewis , Ray , Wi lson , Fletcher , Williamson , Keaton , and Howard
voted AYE . NAY (0). Motion receiv ed nine (9) affirmative votes,
( 0) negative votes. MOTION CARRIED. Ordinance read THIRD AND
FINAL TIME by City Attorney Robert Bamburg.
Alderman Ray moved, seconded by Alderman Lewi s , that Ordinance 1078
be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott, Smith ,
Lewis , Ray, Wi l son , Fletcher, Williamson, Keaton and Howa r d voted
AYE . NAY (0). Motion received nine (9) affirmative votes , (0}
negative votes . MOTION CARRIED .
Alderman Smith moved, seconded by Alderman Ray , that the EMERGENCY
CLAUSE be APPROVED AND ADOPTED . ROLL CALL : Aldermen : E l l iott,
7
\~
\~
CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 17 , 1997
7 :00 P .M. -7:50 P.M .
Smith , Lewi s, Ray, Wilson , Fletcher, Williamson , Keaton and Howard
voted AYE . NAY (0). Motion received nine (9) affirmative votes,
(0) negative votes . MOTION CARRIED .
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1078 THIS THE 17th DAY
OF APRIL 1997 .
APPOINTMENTS :
ANNOUNCEMENTS :
Mayor S waim pointed out that Patricia f r om t he Of fice of Economic
Deve l opmen t did a good job on inf ormation presen ted to the Counc i l
adding that it i s the first step toward a marketing p lan for the
City of Jacksonville for the future.
Alder man Howard commented that d r ainage improvements to one area of
James Street were succe s s fu l making mention of recent rains.
After a short discussion regarding salvage yards and u n sightly
areas where cars are stored, the City Attorney was r equested by the
Coun cil to draft an ordi nance addressing the probl em.
City Attorney Bambu rg related that care wi ll have to be t aken in
addressing commerc i al enterprise add i ng that salvage yards are
covered by state l aw .
ADJOURNMENT :
Mayor Swaim adjourned the meeting at approximately 7:50 p.m.
Respec t fully,
e-t '74 . ' . * -L ulO:: Leonar~
Ci ty Clerk-Treasurer
8
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
MAY 1, 1997
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(OECD)
6. WATER DEPARTMENT :
7 . WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
13. PLANNING COMMISSION :
Regular City Council Meeting
April 17, 1997
Regular City Council Meeting
April 3 , 1997
Regular Monthly Report/April
14. GENERAL: a. ORDINANCE 1079 (#7-97) Bond
Issue for Rebsamen Regional
Medical Center
15 . APPOINTMENTS :
16. ANNOUNCEMENTS :
ADJOURNMENT
b. DISCUSSION: Fencing of Undesirable
Storage Areas -Cars
c. ORDINANCE 1077 (#5-97) Waiving
Competitive Bidding purchasing
an Enhanced Emergency System
d. RESOLUTION 500 (#7-97) Community
Development Policy, Loan & Grant
programs
a. PARK & REG . COMMISSION
Reappointment of Dr. Griggs for a
term to expire 5/9/2002
b. SEWER COMMISSION
Reappointment of Dr. James Weber for
term to expire 4/20/2002
c. WATER COMMISSION
Reappointment of Mr. Jim Peacock for
a term to expire 4/20/2005
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY l, 1997
7 :00 P.M . -7 :55 P.M .
REGULAR CITY COUNCIL MEETING -CITY HALL -#l MUNICIPAL DRIVE ~
The City Council of the City of Jacksonvil l e/ Arkansas met in
Regular Session on May 1 1 1997 at the regular meeting place of the
Counci l. Alderman Fletcher delivered the invocation after which
Mayor Swaim led the standing audience in the 11 Pledge of Al l egiance 11
to the flag .
ROLL CALL : Aldermen: Elliott, Smith, Lewis, Sansing, Ray ,
Fletcher , Williamson, Keaton, and Howard answered ROLL CALL.
Alderman Larry Wilson was absent . PRESENT NINE (9), ABSENT (l).
Mayor Swaim answered ROLL CALL and declared a quorum.
Others present for the meeting were : City Attorney Robert E .
Bamburg 1 Mayoral Assistant Michael Beeman, Deputy City Clerk Susan
Davitt 1 City Engin eer Duane Reel , Public Works Director Murice
Green/ Office of Economic and Community Director Phil Sullivan and
assistant Frank Rowland 1 Police Chief Larry Hibbs 1 Fire Chief Rick
Ezell, Finance Director Paul Mus h rush , Mrs. Judy Swaim, Mrs . Dee
Dee Hibbs, Mr. Jim Buttry representing Friday, Eldridge and Clark
and Mr . Tom Seimers Chi ef Executive Officer of Rebsamen Regional
Medical Center, other City employees, interest ed citizens and
members of the press.
PRESENTATION OF MINUTES :
Mayor Swaim present ed the minutes of the Regu l ar City Counci l
Meeting of April 17, 1997 for study and action at the next Regular
City Council Meeting .
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Fletcher moved , seconde d b y Al derman Ray that the minute s
of the Regular City Council Meeting of April 3, 1997 be APPROVED.
MOTION CARRIED .
CONSENT AGENDA: OECD AGENCY
Alderman Ray moved, seconded by Alderman Keaton that the Regular
Monthly Report for April , 1997 of the Economic and Conununity
Development Department be approved . Said report reflects:
Informal Meetings ....................................... 1
Informational Meetings ......................•............ 6
Public Meeting (OECD) .................................... 1
a . Letters t o prospectiv e applicants ..................... O
b . Applic atio ns received ................................. 0
c . Bids Advertised ....................................... 3
d. Work write-ups & estimates ....................•....... 1
e. Pre -construction conferences .................•••...... 1
1
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEET I NG
MAY 1, 199 7
7:00 P .M. - 7 :55 P .M.
f. Appraisals & Environmental reviews .................•.. O
g. Interim inspections .........•.•....................... 3
h. Final Inspections ................•..............•..... 1
i . Emergency Inspection ...............•..........•....... 3
j . Partial pa'Yll\ents ............•......•..•••••••••••..... 0
k . Project Closeout ....................•......••......... 1
1. Warranty Repairs ...•..•.............••••.............. 2
m. Contracts signed .....................•................ 1
n. Rehab mortgages released .............................. 1
Public Works:
a . Proposals Received .................................... 0
b . Interi m Inspections .................................. 13
c . Pre -construction Conference ........................... O
ROLL CALL: Aldermen : Elliott, Smith, Lewis, Sansing , Ray,
Fletcher , Williamson, Keaton and Howard voted AYE, NAY ( 0) . MOTION
CARRIED.
WATER DEPARTMENT :
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT :
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL:
a . ORDINANCE 1079 (#73-97) REVENUE BOND ISSUE/REBSAMEN HOSPITAL
AN ORDINANCE MAKING CERTAIN FINDINGS WITH RESPECT TO THE FINANCING
OF AND IMPROVEMENT TO REBSAMEN REGIONAL MEDICAL CENTER;
AUTHORIZING THE ISSUANCE OF REVENUE BONDS; AUTHORIZING A
SUPPLEMENTAL TRUST INDENTURE ; AUTHORIZING A SUPPLEMENTAL LEASE;
AUTHORIZING THE SALE OF THE BONDS; PRESCRIBING OTHER MATTERS
PERTAINING THERETO ; DECLARING AN EMERGENCY ; AND, FOR OTHER
PURPOSES.
Mayo r Swa im n o t ed t hat c l a rificat i on is made i n the l ease
con ce r n ing wh o wo uld own propert y in any j o int ven ture no ting t hat
it clearly states t hat if f or some reason the h o s pital clos es its
doors , that anything t h at b e l o n gs to t h e hosp i tal would be d i verted
to o wn e r shi p by t h e Ci ty of Jac kson vi l le a s we l l as any debts .
Alderman Smith move d, second e d b y Al de r man Willi amson to p l ace the
Ord i n ance on FIRST READING. RO LL CALL: Aldermen: E ll iott, S mi t h,
Le wi s , Sansing , Ray , F l e t che r, Wil l i amson , Keaton a nd Howard voted
2
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 1 , 1997
7 :00 P .M. -7:55 P.M.
AYE. NAY (0). Motion received nine (9) affirmative votes, (0)
negative votes . MOTION CARRIED . Whereupon , City Attorney Bamburg
read the Ordinance.
Alderman Ray mo v e d , second ed by Alderman Smith to dispense with the
reading of the Ordinance in its entirety . RO LL CALL: Aldermen:
E l liot t , Smit h , Lewis, Ray , Fletcher , Williamson, Keaton and Howard
voted AYE. Alder man Sansing voted NAY (0). Motion received eight
(8} affirmative votes, (1} negative vote . MOTION CARRIED.
Alderman Smith moved , seconded by Al derman Sansing to ACCEPT the
Ordi n ance on FIRST READING . ROL L CALL: Aldermen: E ll iott , Smith ,
Lewis , Sansing, Ray, Flet cher , Williamson, Keaton and Howard voted
AYE. NAY (0). Motion received nine (9) affirmative votes, (O)
negative votes. MO T ION CARRIED .
Alderman Sansing moved, seconded by Alderman Ray to suspend the
rules and place the Ordin ance on SECOND READING . ROLL CALL:
Aldermen : El l iott , Smith , L ewis, Sansin g, Ray , F l etcher,
Will iams on , Keaton and Howard vote d AY E . NAY (0 ). Motion received
nine (9) affirmative votes, (0) negative votes. MOTION CARRIED.
Wh ereupon City Attorney Bamburg read the Ordinance for the Second
Time.
Alderman Le wis , move d , seconded by Alderman Ray , that Ordinance be
placed on THIRD AND F INAL READING. ROLL CALL : Al dermen: Elliott ,
Smith, Lewis , Sansing, Ray, Fletcher , Wi l liamson , Keaton and Howard
voted AYE. NAY (0). Motion received nine (9) affirmative votes,
(0) negative votes. MOTION CARRIED. Ordinance read THIRD AND
FINAL TIME by City Attorney Robert Bamburg .
Alderman Sansing moved, seconded by Alderman Lewis , that Ordinance
1073 be APPROVED AND ADOPTED . ROLL CALL: Aldermen: E l liott,
Smith, Lewis, Sansing , Ray , Fletcher, Wi ll iamson, Keaton and Howard
voted AYE . NAY (0). Motion received nine (9} affirmative votes,
(0) negative votes. MOTION CARRIED.
Al d e rman Smith moved , seconded by Alde rman Elliott , that EMERGENCY
CLAUSE be APPROVED AND ADOPTED . ROLL CALL: Aldermen: E ll iott ,
Smith , Lewis, Sansing, Ray, F l etcher, Wil l iamson, Keaton and How a rd
voted AYE . NAY (0). Motion rece ived nine (9) affirmative votes,
(0) negative votes. MOTION CARRIED .
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1079 THIS THE 1st DAY
OF MAY 1997.
3
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 1, 1997
7 :00 P.M . -7:55 P .M.
b . DISCUSSION: Fencing of Undesirable Storage Areas
Mayor Swaim related that a sample (dra ft ordinance), relating to
areas of concern, has been prepared by the City Attorney for the
perusal of t h e Council . He said that t he ordinance addresses
commercia l property only .
A discussion ensued concerning areas where cars and car parts are
being stored at random, o l d appliances , etc.
City Attorney Bamburg advised t h at in addressing commerc ial
establishments, one does not have as much leeway as in addressing
residential properties. He related that one has to stay within
certain guidelines to allow the business operation to cont inue
conducting their business . He said that fencing has been a method
used by other municipalities that has worked successfully in
enc l osing the areas of concern.
He pointed out that it may be necessary to l ook at existing
ordinances which may not address health ha zards existing at this
time.
After dis,cussi ng various undesirable situations, City Attorney
Bamburg pointed out that the time frame for complying with the
ordinance can be addressed in the ordinance.
There being no major changes to the draft before the Council , it
was the consensus of all members that the City Attorney bring a
revised Ordinance to the regular meeting of the Council in June
with it being presented to the Planning Commission as well for
their perusal and recommendations.
c. ORDINANCE 1077 (#5-97) Waiving of Competitive Bidding
AN ORDINANCE WAIVING COMPETITIVE BIDDING BY THE CITY OF
JACKSONVILLE, ARKANSAS FOR THE PURPOSE OF PURCHASING AN ENHANCED
EMERGENCY NUMBER SYSTEM (E 9-1-1) FOR USE BY THE CITY OF
JACKSONVILLE , ARKANSAS ; DECLARING AN EMERGENCY; AND , FOR OTHER
PURPOSES .
Mayor Swaim related that he and the Chief of P olice and Fire Chief
have spent time making determinations with regard to the Mo t oro la
equipment f o r the 911 system .
All three advised the Council that the equipment, as far as the
funct ion and operation of the two systems , is practically t he same
and that compatibility seemed to be the more important f actor.
4
131
ll..\0
CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEE T ING
MAY 1 , 1997
7:00 P .M. -7:55 P.M.
He said that the Motorola incorporates into the curren t system used
by t h e City and that servi ce f or both sys t ems is l ocal.
He we nt o n to r e l a t e that t here was con s i der ab l e d i f f eren ce in
maintenance c ont racts wh ich Mayor Swaim rel a ted t o be approximate l y
twenty-eight thou sand dollars ($28,000.00) over a five -year period .
The Mayor related that timing is also an important factor in that
June is a target date for equipment del i very.
He said t hat every effort has been made to protect the citizens
dollars by t r ying to get the best price for the best equipment.
Chi ef Hibbs related that the City will still be doing business with
GTE as far as data base is concerned.
Mayor Swaim noted that the cost purchas e pri ce for t he basic
equi pment from Mo t orola i s $7 6 ,394.80. He sai d that there has been
a change of $30 ,000 .00 in price since negot i at i o n s began on the
equi p me n t .
Alderman Fletcher moved, seconded by Alderman Wi lliamson t o p l ace
the Ordinance on FIRST READING as amended . ROLL CALL: Aldermen:
Elliott , Smith , L ewi s , Sansing, Ray, Fletcher, Will iamson, Keaton
and Howard voted AYE . NAY ( 0) . Motion received nine ( 9)
affirmativ e votes , (0) negative votes . MOTION CARRIED. Whereupon ,
City Attorney Ba mburg read the Ordinance.
Alderman Ray moved, seconded by Al derman Wi lliamson to ACCEPT the
Ordinance on FIRST READING as amended. ROLL CAL L : Aldermen:
Elliott , Smith , Lewis , Sansing, Ray, Fle t cher, Wi lliamson, Keaton
and Howard voted AYE . NAY ( 0) . Motion received nine ( 9)
affirmative votes, (O) negative votes . MOTION CARRIED.
Alderman Sm ith mo v ed , secon ded by Alderman Sansing to s u s p end the
rules and p l ace the Ordinance on SECOND READING as amended . ROLL
CAL L: Alde rmen: El l iott, Smith , L ew i s, San s i ng Ray, Fl etcher ,
Williamson , Keaton and Howard voted AYE . NAY (0). Motion received
nine (9) affirmative votes , (0) negative votes. MO TI ON CARRIED .
Whereupon City Attorney Bamburg read the Ordi nance f or the Second
Time .
Alderman Fletcher, moved, seconded by Alderman Lewis t hat Ordinance
be placed on THIRD AND FINAL READING as amended . ROLL CALL:
Al dermen : E lliott, Smith, Lewis, Sansing , Ray, Fletcher,
Wil liamson , Keaton , and Howard voted AYE . NAY (0). Motion
5
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 1 , 1997
7:00 P.M. -7:55 P.M .
received nine (9} affirmative votes, (0} negative votes. MOTION
CARRIED . Ordin a n ce read THIRD AND FINAL TIME as amended by City
Attor ney Robert Bamburg .
Alderman Fletcher moved , seconded by Al derma n Lewis , t hat Ordinance
1 0 7 3 be APPROVED AND ADOPTED as amended . ROLL CALL: Aldermen :
Ell iott, Smith , Lewis, Sans i ng , Ray, Fletch er , Wil l iamson , Keaton
and Howard voted AYE. NAY ( 0) . Motion received nine ( 9}
affirmative votes, (0) negative votes . MOTION CARRIED .
Al derman Lewi s moved , seconded by Alderman Howa rd, that the
EMERGENCY CLAUSE be APPROVED AND ADOPTED. ROLL CALL: Al dermen:
Ell i ott , Smit h, Lewi s, San s ing, Ray , Fl e t c h er , Willi a mson, Keaton
a nd Howar d voted AY E . NAY (0). Motion received nine (9}
affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1077 THIS THE 1st DAY
OF MAY 1997 . (Funding source I Capital Improvements}
e. RESOLUTION 500 (#7-97}
A RESOLUTION DECLARING POLICY FOR ADMINISTRATION OF LOAN AND GRANT
PROGRAMS IN THE OFFICE OF ECONOMIC AND COMMUNITY DEVELOPMENT;
PROVIDING POLICY FOR RECAPTURING PROGRAM FUNDING, AND ASSISTANCE TO
RECIPIENTS.
Mr. Sullivan stated that basical ly what the resolution places the
responsibi l ity for commu nity developmen t i n OECD as opposed to the
Co mmuni ty De v elopment Departme n t. He sa i d that i t l owers the loan
amounts to $12 ,000 .00 and creates a l i mited home repa i r assistance
program for $5 ,000.00. He complimented Mr . Frank Rowland for a job
well done in making t he changes set forth in Resolut i on 500.
Alderman Sansing moved, s econded by Alderman Lewis that Resolution
500 (#7-97} be read . MOTION CARRIED. Where upon , City Attorney
Robert Bamburg read the resolution heading .
Alderman Ray moved, seconded by Alderman Smith to suspend the rules
and dispense with the reading of Resolution 500 (#7-97) in its
entirety. MOTION CARRIED.
Alderman Williamson moved, seconded by Alderman Howard to APPROVE
Resolution 500 (#7-97}. MOTION CARRIED.
APPOINTMENTS:
a. PARK & REC. COMMISSION I Reappointment of Dr . Donnie Griggs for
a term to expire 51912002
6
\ l..ll
CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 1 , 1997
7:00 P.M. -7:55 P .M.
Alderman Smith moved, seconded by Alderman Elliott that Dr. Donnie
Griggs be reappointed to the Park & Recreation Commission for a
term to expire 51912002 . MOTION CARRIED.
b . SEWER COMMISSION I Reappointment of Dr. James Weber for a term
to e x pire 412012002
Alderman Fletcher moved, seconded by Alderman Ray that Dr . James
Weber be reappointed to the Sewer Commission for a term to expire
51912002. MOTION CARRIED.
c . WATER COMMISSION I Reappointment of Mr . Jim Peacock for a term
to e x pire 412012005
Alderman Fletcher moved, seconded by Alderman Ray that Mr. Jim
Peacock be reappointed to the WATER COMMISSION for a term to expire
412012005 . MOTION CARRIED .
ANNOUNCEMENTS:
Mayor Swa i m said t h at the clean-u p campaign was very s u ccessful
comp l imenting the Ch amber of Commerce and City agencies .
Mayor Swaim pointed o u t that another very successful operation o f
the City has been the removal of old tires, over a million out o f
the district area participating in the program.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7 :55 p .m.
Respectful l y,
Lul~eonard
City Clerk-Trea s urer
7
City Council Of Jacksonville , Arkansas
AGENDA
Regular City Council Meeting
1. OPENING PRAYER:
2 . ROLL CALL:
3 . PRESENTATION OF
MINUTES:
4 . APPROVAL AND/OR
CORRECTION OF MINUTES
5 . CONSENT AGENDA:
Fire Department
Animal Control
6 . WATER DEPARTMENT:
MAY 15 , 1997
Regular City Council Meet ing
May 1, 1997
Regular City Council Meet ing
April 17, 1997
Regu lar Monthly Report/April
Regular Monthly Report/April
7 . WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10 . STREET DEPARTMENT:
11 . PARKS & REC DEPT:
13 . PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS :
ADJOURNMENT
PRESENTATION : 1997 Asphalt
Overlay Program
Request to Accept Bid : Soccer Fields
Walk of Pride dedication
Tuesday May 27th at 2 :00 p .m.
Speaker /Lt . Governor Rockef eller8
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 15 , 1 997
7 :00 P .M. -7:20 P.M .
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Coun ci l of the City o f J ac ks onvi l le , Arkan sa s met in
Regul a r Se s sion o n May 1 5, 1997 a t t h e regul ar meeting place of the
Counc il . Al derma n Smith delivered t h e invocation af t e r wh ich Mayor
Swaim l ed t h e stan di n g a udi ence i n the "Pledge of Allegiance " to
the flag .
ROLL CALL: Aldermen: Elliott, Smith , Lewis , Sansing, Ray, Wilson ,
Williamson , Keaton, and Howard answered ROLL CALL . PRESENT NINE
(9), ABSENT (1). Mayor Swai m answered ROLL CALL and declared a
quorum. He expressed appreciation to the audi ence for their
attendance.
Oth e rs present for the meet i ng were: City Attorney Robert E.
Bambur g, De put y Ci t y Cle r k Susan Davitt , F ire Chie f Ri c k Ez ell,
Police Chief Larr y Hib b s, Exe cut ive Di r e c tor o f t h e Chamber of
Comme rce Mr . Mick e y Anders, Park & Rec Di rector Mr . Zack Row an, Mr .
Fra nk Rowland from t h e Of fi ce o f Econ o mi c a nd Community Deve lopment
Depar tment , Mrs . Dee Dee Hib b s , o ther City employees , inter e s te d
citizens and members of the pre ss .
PRESENTATION OF MINUTES:
Mayor Swa i m present ed t he mi n ut es of t h e Regul a r City Co u nci l
Meeti n g o f May 1, 1 997 for s t u d y and action at the next Regul a r
City Coun c il Me eting .
APPROVAL AND/OR CORRECTION OF MINUTES :
Alderman Smith moved, seconded by Alderman Ray that the minutes of
the Regular City Council Meeting of April 17, 1997 be APPROVED.
MOTION CARRIED .
CONSENT AGENDA :
FIRE DEPARTMENT :
Regular Monthly Report/Fire Department
Alderman Wilson moved , seconded by Alderman Lewis that the Regular
Monthly Report for April, of the Jacksonville Fire Department be
APPROVED. (Said report reflects an estimated fire loss of
$35,000.00 for the month of April.) ROLL CALL: Aldermen :
Elliott, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton and
Howard voted AYE. NAY 0. MOTION CARRIED .
b . ANIMAL CONTROL: APRIL 1997
Alderman Wilson moved, seconded by Alderman Lewis to APPROVE the
monthly Animal Control Report for the month of April 1997.
1
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 15 , 1997
7:00 P.M . -7 :20 P.M.
Report reflects the following :
REVENUES .••..•.......•.•...•...•....••.•• $
CONTRIBUTIONS ............................ $
ADOPTION/FINES .......................... $
SECURITY DEPOSITS ........................ $
TOTAL .................................... $
839.50
.00
839 .50
.00
839 .50
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing , Ray,
Wilson, Williamson , Keaton and Howard voted AYE. MOTION CARRIED .
WATER DEPARTMENT :
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: PROPOSED 1997 ASPHALT OVERLAY PROGRAM
Mayor Swaim re l ated that projections are a lit t le more than was
budgeted . He pointed out $52,000.00 worth of milling costs, which
wi l l be contracted out, for street s with height problems in the
gutter areas and driveways which nee d to be corrected before being
overlaid. He said there are funds to cover the expense from street
funds no t exp ended in 1996 .
The program was presented for the perusa l of the Council and will
be accepted and approved at a l ater date .
PARKS & REC DEPARTMENT: Request to accept bid: Socc e r Fie l d
Mayor Swaim alluded to a list before the Counci l noting that the
item is one that has been given consideration by t he Parks
Department who acc epted the low bid for the lighting and the
concession and restrooms . He said there was negotiation between
the City and Bon d Enginee ring fo r dirt work .
He said that the reason for Council act i on is that funds are
unappropriated . He point ed o u t that the first bid for the program
was over $400,000.00 . He related that the dirt work was t he most
expensive part of the e ndeavor and that contractors agreed that
they would do separate portions of the wo rk without getting the
entire bid. He said that the final analysis i s three bids;
l ighting, concession and restrooms, and dirt work. He expla ined
that the dirt work will be done at an hourly rate of $125 .00 per
hour.
Alderman Ke aton mo v ed , seconded by Alderman Elliott to accept three
separate bids amounting to a total of $250,000.00, with funding
2
lt/4
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 15 , 1997
7:00 P .M. -7:20 P .M.
from the 1% City Sales Tax Funds reserved in Capital Improvement
Funds. MOTION CARRIED.
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL:
APPOINTMENTS :
ANNOUNCEMENTS :
Mayor Swaim pointed out pictures displayed in the Council Chambers
of undesirable locations which relate to fencing. He noted that
action is pending on an ordi nance, now being studied by the
Planning Commission, which will come before the Council in the near
fut ure for action.
He announced that the "Walk of Pride" dedication is scheduled for
Tuesday, May 27, 1997 at 2:00p.m . with Lt. Governor Rockefeller as
the guest speaker.
City Attorney Bamburg voiced that a response from the office of the
Attorney General is pending and that he has researched the matter
finding no previous opinions rendered wi th regard to a similar
situation.
Mayor Swa i m informed the Coun c il that a Reso lution is forthcoming
containing proposals to the Quorum Court with regard to the County
Jail operation. He explained that there is a recommendation from
the Court to redis t ribute the sales tax in a d i fferent manner;
taking 25% off the top , distributing the remainder as it is now .
He said the loss of the City of J acksonville would be one million
and twenty-three thousand dollars per year plus any growth in sal es
tax for futu re years. He said that the area of Police and F ire
would suffer with the proposed action of the Quorum Court . He said
that he fee ls the Ci ty has cooperated with t h e County in the area
of funding as we ll as endeavoring to minimi z e the overcrowding of
the fa cility .
He po inted out that the City is providing its own Police Department
at a cost of 2 .475 mi ll ion dollars annuall y as well as its own Fire
Department at approximately two million dollars annually.
He noted that Little Rock has added some fi fty -eight of fi cers to
their Police Depar tment, North Little Rock twenty-f ive or thirty
officers, Sherwood f our or s i x and the City of Jacksonville six .
He voiced t hat he feels the City of Jacksonville coul d operate its
own jail on the million dollars being given the County.
3
ADJOURNMENT :
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 15, 1997
7:00 P .M. -7:20 P.M.
Mayor Swaim adjourned the meeting at approximately 7:20 p.m.
Respectfully ,
L~M . Leollad
City Clerk-Treasurer
)
4
i d-1
City Council Of Jacksonville , Arkansas
AGENDA
Regula r City Council Meeting
JUNE 5 , 1997
1. OPENING PRAYER:
2. ROLL CALL :
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(An i mal Control)
(Police Department)
(OECD)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9 . POLICE DEPARTMENT:
10. STREET DEPARTMENT: a.
b.
11. PARKS & REC DEPT:
13. PLANNING COMMISSION:
14. GENERAL: a.
b.
c .
d.
15 . APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
Regu lar City Council Meeting
May 15, 1997
Regular City Council Meeting
May 1, 1997
Regu lar Mont hly Report/May
Regular Monthly Report/Apr i l
Regular Monthly Report/May
Approval of Match ing ISTEA
funds for Widening of Loop
Road
Review of 1997 Asphalt Bids
FINAL PLAT Collinwood Subd.
DISCUSSION : Emergency Warning
System
ORDINANCE 1080 (#8-97) Ref :
LRAFB Annexation Confirmation
Vertac Update by Ph i l Allen
ORDINANCE 1081 (#9-97)
Ambulance Service
HOUSING AUTHORITY
Appointment of Judith L. Callahan
filling the un-expired term of
Bill C hambers to exp ire 3/17/1998
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 5, 1997
7:00 P.M. - 8 :13 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council o f the Ci ty of Jackson vi lle , Ar kansa s met in
Regular Session on June 5 , 1997 a t t h e regular meeti n g p l ace of t h e
Coun cil . Alderman Ray delivered the invocation af t er which Mayor
Swaim l ed t he stan ding audience in t h e 11 P l edge of Al legiance 11 to
the flag.
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray , Wilson,
Fletcher, Keaton, and Howard answered ROLL CALL . Aldermen Sansing
and Williamson were absent. PRESENT EIGHT {8), ABSENT {2). Mayor
Swaim answered ROLL CALL and declared a quorum.
Oth ers presen t for t he meeting were: City Attorney Robert E .
Bamburg , Mayoral Assistant Michael Beeman , De p u t y City Cl erk Susan
Davi tt, City Engi neer Du ane Reel, Pu blic Works Director Murice
Green , Of f ice of Econ omic a n d Community Development Director Phi l
Sullivan , Police Chi ef Larry Hi bbs, F i re Chief Rick E z ell , Fin a n ce
Di rector Pau l Mu shr ush, Mr s. J udy Swa i m, Mrs. Dee Dee Hi bbs,
Reme d ial P r ojec t Manager Ve rtac Superfund S i te Mr . Phi l Al l e n ,
other City emp l oyees , int erested ci t izens and members of t h e p r ess .
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Counc i l
Mee t ing of May 1 5 , 1997 for study and action at the next Regular
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES :
Alderman Wilson moved, seconded by Alderman Elliott
minutes of the Regular City Council Meeting of May 1 ,
APPROVED. MOTION CARRIED .
CONSENT AGENDA: ANIMAL CONTROL DEPT.
that the
1997 be
Alderman Wilson moved, seconded by Alderman Lewis to APPROVE the
monthly Animal Control Report for the month of May, 1997 .
Report reflects the following:
REVENUES ............................... $
CONTRIBUTIONS ....................•...•. $
ADOPTION/FINES ....................•.•. $
SECURITY DEPOSITS ...................... $
571.00
.00
571.00
.00
TOTAL ..........••...................... $ 5 71 . 0 0
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Ray, Wilson,
Fletcher, Keaton and Howard voted AYE. MOTION CARRIED.
1
;d-1
POLICE DEPARTMENT:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 5, 1997
7:00 P.M. -8:13 P.M.
Regular Monthly Report for April, 1997/Police Department
Alderman Wilson moved , seconded by Alderman Lewis that the Regular
Monthly Report for April of the Jacksonville Police Department be
APPROVED. Said report reflects: Fine Settlements , $ 67,339.50,
Miscellaneous Payments$ 160.00, Report Copies$ 404.50 for a total
Collections of $57,335.60. ROLL CALL : Aldermen : Elliott, Smith,
Lewis, Ray, Wilson, Fletcher, Keaton and Howard voted AYE, NAY (0) .
MOTION CARRIED.
OECD AGENCY:
Alderman Wilson moved, seconded by Alderman Lewis that the Regular
Monthly Report for May , 1997 of the Economic and Community
Development Department be approved. Said report reflects:
Informational Meetings .................................. 1 (ADFA )
Informational Meetings •.................................. 6
Public Meeting (OECD) .................................... 1
a. Letters to prospective applicants ..................... O
b. Applications received ................................. 0
c . Bids Advertised ..•.................................... 0
d . Work write-ups & estimates •........................... O
e. Pre-construction conferences .......................... 0
f . Appraisals & Environmental reviews .................... O
g. Interim inspections ........•......•..•..••.•.......... 3
h. Final Inspections ..................................... 0
i . Emergency Inspection .................................. 0
j . Partial payments •.....•............................... 0
k . Project Closeout ....................•................. 0
1 . Warranty Repairs ...................................... 0
m . Contracts signed ...................................... 0
n . Rehab mortgages released ......................•......• O
Public Works :
a . Proposals Received .................................... 1
b . Interim Inspections ........................•......... 20
c. Project Close-out ..........................•.......... 0
d . Pre-construction Conference .......•............•...... !
ROLL CALL: Aldermen: Elliott , Smith, Lewis, Ray, Wilson,
Fletcher , Keaton and Howard voted AYE , NAY (0). MOTION CARRIED.
WATER DEPARTMENT :
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
2
STREET DEPARTMENT:
CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 5, 1997
7:00 P.M. -8:13 P.M.
a. (Approval of 80/20 Matching ISTEA funds for Widening of Loop
Road from Linda Lane to North First or Hwy 161)
Mayor Swaim pointed out that $115,000.00 was approved two years
ago. He said that the price is considerably higher than originally
thought relating that the total share for the City of Jacksonville
i s $573,000.00 which has been set aside in Street Department Funds.
He said that the project cost wi ll be approximately $1,159,000.00
dollars with redesign taking out some things originally p l anned .
He related that delay wi l l be more costly explaining that a
$30 , 000 .00 check has been forwarded for engineering design expense.
He said that the City is paying 51% of the total cost of the
project.
Alderman Smith moved, seconded by Alderman Howard to APPROVE a
total of $573,000.00 to match ISTEA funds for the widening of Loop
Road from Linda Lane down North First or Hwy 161 . MOTION CARRIED.
b . Review of 1997 Asphalt bids
Mr . Reel explained that last years price was $31.00 and th is year
the cost is $33 .41. He related that the milling price last year
was $1 .40 per square yard and this year $4.75 per square y ard.
Mayor Swaim
and himself
milling of
project.
suggested that the Co uncil authorize the City Engineer
to accept the bid for the asphalt and negotiate on the
streets with the option of pulling it out of the
Alderman Wilson moved, seconded by Alderman Fletcher that the
asphalt bid be APPROVED with authority being given to the Mayor and
the City Engineer to negotiate the milling fee with the option of
pulling it out of the project if the contractor will agree . MOTION
CARRIED.
Mayor Swaim related that the item may come before the Council if
negotiations are not successful .
Alderman Wilson suggested that the City look into the "HEATER SCARE
FIRE PROCESS" before next years asphalt work is to be done .
PARKS & REC DEPARTMENT :
SANITATION DEPARTMENT:
PLANNING COMMISSION: FINAL PLAT Collenwood Subdivision
City Engineer Ree l related that the Collenwood Subdivision has been
discussed by the Planning Commission over the last year or so.
3
j5'1
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 5, 1997
7 :0 0 P.M. - 8 :13 P .M.
He pointed out that Collenwood , formerly Stonewa ll Phase VI, Phase
I is now completed wi th all lette rs of acc eptance from the Wa t er
and Sewer Departmen t s submitted, and s t reet guarant ees from the
developer.
Alderman Elliott questioned the 25 ft. setbacks o n the corner lots .
City Engineer Reel said that he was not able to contact Mr . Green
regarding the ma tter, but t hat it i s not a cceptable that a house
face the 25 ft . se tbac k, that 35 f t. is required by code .
He related that a 10 ft. easement has been granted across the back
of the lots that back up to Loop Rd. and Berkshire Drive . He said
that a l etter of map amendment from FEMA is forthcoming through the
help of Bond Engineering with letters on file that the building
site is out of the flood plain and that flood i nsurance wil l be at
minimal cost .
Mayor Swaim stated that h e would like it p ublicly known that the
lots , the yards , not the homes, will flood and that the City wil l
not be responsible for improvements to prevent t he same.
City Attorney Bamburg said that the "F" des ignation on lots is due
to some portion of t he lot lying within the flood plain; said
designation putting potential buyers and financial insti tutions on
notice of the same.
Alderman Keaton expressed concerns regarding the fence screening .
Alderman Wilson suggested that when 50% of the homes in the
subdivision are completed, that the fence be completed on all lots
a l o ng Loop Rd . and Berkshire Drive.
City Engineer Reel said that common areas and t h e rete ntion basin
will become the respons ibility o f t h e Propert y Owners Ass ociat ion
with the City helping at times with cleaning etc .
Alderman Wilson moved , seconded by Alderman Ray to APPROVE the
FINAL PLAT of Collenwood Subdivision, Phase I with the following
stipulations : that a privacy fence of wood or like material be
constructed on a lot by lot basis as homes are finished with
completion of the fence when 50% of those homes on Berkshire and
Loop Rd. are finished; that a 35 ft. front yard setback be
required for homes constructed on corner lots shown on the plat to
have a 25 ft. front yard setback; that the responsibility of the
retention basin, now that of the developer, become the
responsibility of the property owners association. MOTION CARRIED.
4
-CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
J UNE 5 , 1997
7:00 P .M. -8 :13 P .M.
GENERAL : a . DISCUSSION : Emergency Warning System
Mayor Swaim recognized Chi e f Hibbs to address the item of business.
He related t hat weather information comes to the department from
the National Weather Service and also from the LRAFB. He said t hat
when a confirmed 11 hook 11 is seen in the area, the sirens, which are
on a timer, are activated. He related that there is not an 11 all -
clear 11 siren.
Mayor Swaim requested that the press meet with both Chiefs and
publish an article for the safety of the public with regard to the
weather siren activity by the City .
Mayor Swaim noted that there are five exist i ng emergency systems.
He said that a test program is being worked on to determine that
the required dec i bel level is being met . He said that the Ci ty and
t he Count y may be able to work together as a better warning system
for the general public is sought. He pointed out that replacing
each City owned siren would cost approximately $18,000.00 to
$19, 000.00. He said that relocation or addition of sirens is
possible upon completion of decibel level testing.
Chief Eze ll said that LRAFB and the Police Department are
cooperat i ng with decibel testing.
After more discussion regardi ng alerting the citizens of the
community, the general consensus was that no alarm system can
guarantee that all tornadoes will be s i ted and that there will be
time to forewarn the public if they are .
b. ORD I NANCE 1080 {#8-97) LRAFB ANNE XATION CONFIRMATION
AN ORDINANCE ACCEPTING AND CONFIRMING ANNE XATION OF THE UNANNE XED
PORTION OF THE LITTLE ROCK AIR FORCE BASE I NTO THE CI TY OF
JAC KSONVILLE ; DECLARING AN EMERGENCY ; AND , FOR OTHER PURPOSES .
Alderman Fletcher moved, seconded by Alderman Wilson to place the
Ordinance on FIRST READING . ROLL CALL: Aldermen: Elliott, Smith,
Lewis, Ray, Wilson, Fletcher, Keaton and Howard voted AYE. NAY
(0) . Motion received n i ne {8) affirmativ e votes , (0 ) negative
v otes . MOTION CARRIED. Whereupon, City Attorney Bamburg read the
Ordinance.
Alde rman Ray moved , seconded by Alderman Sm i th to dispense wi th the
readi ng of the Ordinance in its e n tirety. RO LL CA LL: Aldermen:
Elliott, Smith, Lewis, Ray, Wilson, Fletcher, Keaton and Howard
voted AYE. Alderman Sansing voted NAY (0). Motion
5
!~3
CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 5, 1997
7 :00 P .M. -8 :13 P.M.
received eight (8} affirmative votes, (1} negative vote. MOTION
CARRIED.
Al d e r man Elliott moved, seconded by Alde rman Ray to ACCEPT the
Ordinance on FIRST READING . RO LL CAL L: Al derme n: Ell i ott , Smi th ,
Lewis, Ray , Wi l son, Fletcher , Keaton and Howard voted AYE. NAY
(0 ) . Motion receiv ed eight (8} affirmative votes , (0} negative
votes . MOTION CARRIED .
Alderman Fletcher moved, seconded by Alderman Lewis to suspend the
rul es and place the Ordinance on SECOND READING . ROLL CALL:
Alderme n : Elliott , Smith , Lewis , Ray, Wi l son , Fl etcher, Keaton
and Howard voted AY E . NAY ( 0) . Motion received eight ( 8)
affirmative votes, (0) negative v otes . MOTION CARRI ED. Wh ereupon
Ci ty Attorney Bamburg read the Ordi nance f or the Secon d Time .
Alderman Fletcher, moved , seconded by Al derman Wi lson , that
Ordinance be placed on THIRD AND FINAL READING. ROLL CALL:
Aldermen : E lliott, Smith, Lewis, Ray, Wi lson, F l etcher, Keaton and
Howard voted AYE. NAY (0). Motion received eight {8) aff i rmative
votes, {0) negative votes . MOTION CARRIE D. Ordinance r ead THIRD
AND FINAL TIME by City Attorney Robert Bamburg.
Al derman Fletcher moved, seconded by Alderman Wilson, that
Ordinance 1073 be APPROVED AND ADOPTED . ROLL CALL: Aldermen :
Elliott, Smith , Lewis, Ray , Wilson, Fletcher, Keaton and Howard
voted AYE. NAY (0). Motion recei ved eight (8) affirmative votes,
(0) negative vote s. MOTION CARRIED.
Alderman El l iott moved , second ed by Alderman Lewis, that EMERGENCY
CLAUSE be APPROVED AND ADOPTED. ROLL CALL : Aldermen : Elliott ,
Smith, Lewis, Ray, Wi lson , F l etcher, Keaton and Howard voted AY E .
NAY (0) Motion received eight {8) aff i rmative votes, {0) negative
vote s . MOTION CARRIED.
ORD I NANCE APPROVED AND ADOPTED AND NUMBERED 1080 THIS THE 5th DAY
OF JUNE, 1997 .
Mayor Swaim pointed out that annexation in the SO 's took in that
portion of LRAFB on whi c h houses were constru cted , l eaving the
vacant land, the runway and the industrial p a rt of the b a se outside
city l imits. He said that efforts have been made over a years time
to get th i s unann exed port i o n brought into the City one reason
being Police protection of all citizens whether on or off base . He
said that cooperative efforts have been good be twee n t h e JPD and
the Air Force Authorities making LRAFB a more vital part of the
City.
6
-CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 5 , 1997
7:00 P .M . -8:13 P.M.
He explained the process which has brought the Ordinance before the
City Council for action and pointed out efforts made to retain the
LRAFB in the community.
c. Vertac Update by Phil Allen
Alderman Marshall Smith introduced Mr. Allen who gave an update on
c lean-up efforts at the Vertac Plant Site. He presented the
Counc il with a fact sheet showing how the site is structured and
made brief comments of the accomplishments and progress made in the
last few months. He commented that a ribbon cutting ceremony was
held the day before for a new three million dollar wastewater
treatment plant at the Vertac Site . He said that the landfill at
the site is almost 100% complete adding that the remedial design is
near completion as well. He said that full blown
demolition/remediation will take place about the middle of July
add i ng that he felt all construction operations, ground water
remediations , the soils, the demolition of al l the buildings, the
excavation of all the contaminated flood plain soils , a nd basically
100% of the site clean-up will be complete by the end of 1997 . He
pointed out that there will be long term operation and maintenance
for the buried and contaminated debris at the site as we ll as air
monitoring. He said there will be no threat to anybody off-site.
d . ORDINANCE 1081 (#9-97) NON EMERGENCY AMBULANCE
AN ORDINANCE AUTHORIZING THE CITY OF JACKSONVILLE, ARKANSAS , TO
EXTEND THE CONTRACT FOR NON-EMERGENCY SERVICES WITH ARKANSAS
EMERGENCY TRANSPORT; DECLARING AN EMERGENCY; AND , FOR OTHER
PURPOSES.
Mayor Swaim exp lained that the Ci ty has the option to renew the
contract with AET (Arkansas Emergency Transport) without bidding
noting that the price that is being charged is ac ceptabl e and a
reciprocal agreement regarding membership holders in the City
needing service outside the Ci ty and v isa versa f or membership
holders with their organization in the County.
Alderman Fletcher moved , seconded by Alderman Lewis to place the
Ordinance on FIRST READING . ROLL CALL: Aldermen: Elliott, Smith,
Lewis, Ray, Wilson, Fl e tcher, Keaton and Howard voted AYE. NAY
(0) . Motion received eight (8) affirmative votes, (0) negative
votes. MOTION CARRIED. Whereupon , City Attorney Bamburg read the
Ordinance.
Alderman Ray moved, seconded by Alderman Smith that t he rules be
suspended and that the Or dinance not be read in its entirety .
7
CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 5, 1997
7:00 P.M. - 8 :13 P.M .
Alderman E l liott, Smi t h , Lewis, Ray, Wilson, F l etch er , Keato n and
Howard voted AY E . NAY (0). Motion received eight (8) affirmative
votes, (0) negative votes. MOTION CARRIED.
Alderman Keaton moved, secon ded by Al derman Lewis to ACCEPT the
Ordinance o n FIRST READING. RO LL CALL : Aldermen: Elliott, Smith,
Lewis, Ray , Wi lson, Fl e t c h e r, Keaton and Howa r d voted AYE. NAY
(0). Motion received eight (8) affirmative votes, (0) negative
votes. MOTION CARRIED.
Alderma n Smith moved , second ed by Alderman Lewi s to suspend t h e
rul es a nd p l a c e the Ordinan ce on SECOND READING. ROLL CALL :
Aldermen: Elliott, Sm i th , Lewis, Ray, Wi l son , Fletcher, Keaton
and Howard voted AYE . NAY (0). Motion received eight (8)
affirmative votes, (0) negative votes. MOTION CARRIED . Whereupon
City Attor ney Ba mburg r ead the Ordi nan ce for the Second Time.
Al d erman Ray, moved , seconded by Alderman Lewis that Ordinance be
p l aced o n THIRD AND FINAL READING . ROLL CALL: Aldermen: E lliott ,
Smith, Lewis , Ray, Wilson, F l etcher, Keaton , and Howard voted AYE.
NAY (0) . Motion received eight (8) affirmative votes, (0) negative
votes . MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by
Ci ty Attorney Robert Bamburg .
Alderman F l etcher moved , seconded by Al derman Lewis, that Ordinance
1073 be APPROVED AND ADOPTED. ROLL CALL: Alde rmen : Elliott ,
Smith , Lewi s , Ray , Wilson , F l etcher, Keat on and Howard voted AYE.
NAY (0) Motion received eight (8) affirmative votes, (0) negative
votes . MOTION CARRIED .
Alderman Fletcher move d , seconded by Al d erman Ray , that the
EMERGENCY CLAUSE be APPROVED AND ADOPTED. ROLL CALL : Aldermen :
Elliott , Smith , Lewis , Ray , Wilson , Fletcher , Keaton and Howard
voted AYE. NAY (0). Motion received eight (8) affirmative votes,
(0) negative votes . MO T ION CARRIED .
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1081 THIS THE 5TH DAY
OF JUNE, 1997 .
Mayor Swaim stated that the contract sets forth that o t her
ambulances will be allowed to do t ransfer work from Rebsamen
Hospi ta l to other hospitals letting City ambulances remain in the
Ci t y at al l times provi ding b etter service to the c i t i zens . He
also related tha t back -up service in emergency situations is a
provision of the cont r ac t .
8
APPOINTMENTS :
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 5, 1997
7:00 P .M. -8 :13 P .M.
WASTEWATER COMMISSION / Appointment of Judith L. Callahan to serve
the unexpired term, expiring 03/17/98, of Bill Chambers
Alderman Smith moved, seconded by Alderman Ray that Ms . Judith L.
Callahan be appointed to the Wastewater Commission to serve the
unexpired term of Bill Chambers , deceased; the term expiring
03/17/98 . MOTION CARRIED.
NON AGENDA ITEM: RESOLUTION 501 {#8-97) RE: ALTERNATE FUNDING
FOR THE PULASKI COUNTY REGIONAL JAIL FACILITY
A RESOLUTION URGING THE PULASKI COUNTY QUORUM COURT TO CONTINUE
SEARCHING FOR ALTERNATIVE FUNDING METHODS FOR OPERATION AND
EXPANSION OF THE PULASKI COUNTY REGIONAL JAIL FACILITY
Mayor Swaim explained t hat an o rdinance has been proposed in the
Quorum Cour t which will re-a l loca te the one-cent county sales tax .
He said that the City of Jacksonville stands to lose over one
million dollars i n funding . He related that there are limited
areas which can be cut pointing out that 53 % of said cuts would be
made in public safety areas. He pointed out that the Street
Department is run with 3 mill road tax funds . He sa id that the
Sanitation Department is run with the fees collected for the
service provided thus leaving the area of publ ic safety the most
like ly source to be cut poi n ting that the Parks & Recreation
Department would have to be done away with.
Mayor Swaim expl ai ned that the same tax is paid by incorporated and
non-incorporated areas . He said that Jacksonville is paying the ir
fair share of jail operations adding that the City can operate its
own jail faci l ity for under $300,000.00 per year. He a dded that
the City does want to be part of the combined effort i n criminal
cont rol through the Regional Jail adding that he desires a fair way
to fund it .
Commissione r Ell i ott moved , seconded by Alderman Smith that
Resolution 501 {#8-9 7) be placed on the agenda as an item of
busines s for action by the Council . MOTION CARRIED .
Alderman Wilson moved, seconded by Alderman Lewis that Resolution
City Attorney Bamburg read Re solution 501 {#8-97). MOTION CARRIED .
Ci ty Attorney Bamburg vo i ced that Quorum Court member Larry Goddard
was very vocal in relating that the City of Jacks onvil l e was very
s u pportive of the one -cent sales tax and very support i ve of the
act i on to develop the Regional Ja il Facil ity . He said that Mr .
9
/C7
CITY OF JAC KSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 5 , 1997
7 :00 P .M. -8:13 P.M.
Goddard reminded the Quorum Court, as well as the County Judge,
that to come back at this time and ask to t ake away a million
dollars of loss f rom L.R., N.L .R., Sherwood, etc . would not be a
fa ir and equi table distribution because he noted that peopl e in the
unincorporated areas are paying the same as people i n corporated
areas with addit i onal amounts pa i d in tax dollars by residents of
the City.
Mayor Swaim asked for volunteers to serve on a committee to come up
with creative funding as needed.
Alder.man Fletcher moved, seconded by Alder.man Smith t hat Resoluti on
501 (#8-97) be APPROVED . MOTION CARR I ED .
ANNOUNCEMENTS :
ADJOURNMENT :
Mayor Swaim adjourned the meeting at approximately 8:1 3 p.m .
Respectfully,
~-~·~ ~-Leonard
City Clerk-Treasurer
1 0
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
Fire Department
Police Department
6. WATER DEPARTMENT:
JUNE 19, 1997
Regular City Counci l Meeting
June 5, 1997
Regular City Council Meeting
May 15 , 1997
Regular Monthly Report/May
Regular Monthly Report/May
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT: a. REPORT: Negotiations/Re: Asphalt
Overlay Program
11. PARKS & REC DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
b . REQUEST TO ACCEPT BID : Stonewall
Drainage
REQUEST TO ACCEPT BID: Rehab
Construct ion Superintendent
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 19 , 1997
7 :00 P.M. -7 :20 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Coun cil of the Ci ty of Jacksonville, Arkans as met i n
Regular Session on Jun e 19, 1 997 at the regular meet i ng place of
the Coun ci l . Alderma n Fletch er d e livered t h e i nvoca tion after
whi c h Mayor Swa im l e d the s tanding audience in the "Ple d ge of
Allegian ce" to the flag.
ROLL CALL : Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton, and Howard answered ROLL CALL.
PRESENT TEN (10), ABSENT (0). Mayor Swaim answered ROLL CALL and
declared a quorum . He expressed appreciation to the audience for
their attendance.
Others present for the meeting were: City Attorney Robe r t E .
Bamburg, Ci ty Engin eer Duane Reel , Police Chief Larry Hibbs ,
Dep uty C ity Cl erk Sus an Dav itt , F ina n ce Di rec t o r Paul Mush r u sh ,
Mrs. J u d y Swaim , Mrs . De e Dee Hibbs , o t her Ci ty employees ,
i nt erested cit i zens and member s o f the press .
PRESENTATION OF MINUTES:
Mayor Swaim presented the mi nutes of the Regu l ar City Counci l
Meeting of June 5, 1997 for study and action at the next Regular
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Lewis that the minutes
of the Regular City Council Meeting of May 1 5, 1997 be APPROVED .
MOTION CARRIED.
CONSENT AGENDA:
FIRE DEPARTMENT:
Regular Monthly Report/Fire Department
Alderman Lewis moved, seconded by Alderman Sansing that the Regular
Monthly Report for May , of the Jacksonville Fire Department be
APPROVED . (Said report reflects an estimated fire loss of
$92,850 .00 for the month of May) ROLL CALL : Aldermen: Elliott,
Smith, Lewis, Sansing, Ray, Wilson , Fletcher, Williamson, Keaton
and Howard voted AYE. NAY 0. MOTION CARRIED.
POLICE DEPARTMENT:
Regular Monthly Report/Police De partment
Alderman Lewis moved, seconded by Alderman Sansing that the Regular
Monthly Report for May, 1997 of the Jacksonville Police Department
be APPROVED. Said report reflects : Fine Settlements, $70,238.82,
Miscellaneous Payments $ 285.00, Report Sales, $338 .00 for a total
Collections of $70,861.82.
1
CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 19, 1997
7 :00 P.M . -7 :20 P .M.
ROLL CALL : Aldermen : Elliott, Smith , Lewis, Sansing, Ray ,
Wilson , Fletcher, Williamson , Keaton and Howard voted AYE, NAY (O).
MOTION CARRIED .
WATER DEPARTMENT :
WASTEWATER DEPARTMENT :
FIRE DEPARTMENT :
POLICE DEPARTMENT:
STREET DEPARTMENT: PROPOSED 1997 ASPHALT OVERLAY PROGRAM
Mayor Swaim stated that at the City Council Meeting of June 5 , 1997
he and t h e City Engineer we r e authori zed to negotiate with Mr.
Lass i ter's company regarding ash palt work. He re l ated that the
cont ractor is not interested i n taki ng t h e paving without the
mil l ing of the streets. He said tha t readvertisi n g for bid s wo ul d
extend the t i me frame thi s year add i ng that t h e work c an be de l ayed
u ntil nex t year since severe rep ai r is n ot n ee d ed at t h is time .
City Engineer Ree l said t h at two contractors have related to him
that if the date of complet i on could be e x tended to December 1,
1997 they could consider the jobs . He a l so said that there are n o
streets in direct need of maintenance a t this t i me, tha t he had
just as soon the work be carri ed over into the 1998 asphalt
program.
After further discussion regarding the time factor as related to
weat her conditions , the fo llowin g motion was made .
Mayor Swai m stated that f unding f or street related projects is
des ignated and cannot be used otherwise .
Alderman Wilson moved, seconded by Alderman Sansing that the
asphalt program for 1997 be postponed and that bidding for the
1997/1998 overlay work begin i n January 1998. MOTION CARRIED .
Alderman Keaton suggested that biddi ng for roto-mi l ling and asphalt
work be done separately , that a specia l ty company might come in and
do the roto-milling of the streets.
b . REQUEST TO ACCEPT BID : Stonewall Drainage
Alderman Elliott voiced that i n formation has not been received f r om
the contractor maki ng the low bid, which is $30,000.00 dif f erent
f rom the high bid . He requested that the Council address the item
at the next meeting after a response from said contractor and
re f erence c h ecks.
2
I~/
CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 19, 1997
7:00 P .M. -7 :20 P.M.
NON-AGENDA ITEM: STATUS of SOUTHEASTERN AVENUE from MILITARY RD .
TO VALENTINE RD .
City Engineer Reel related t hat he has talked with Bob Lan e about
the problems existing on the County Road . He said that the County
is pursui ng the situation steadily.
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: REQUEST TO ACCEPT BID : Rehab Construction Superintendent
Mr . Phi l Sullivan recommended the low bid from Dar ryl V. Talley
Remode l ing Service. He said that Mr. Ta l ley has twen ty years
experi ence as a general contractor i n the Little Rock and North
Little Rock area and is famil i ar with HUD standards . He said t hat
paymen t for the work wi ll be d one i n phases.
Alderman Sansing moved , seconded by Alderman Ray to APPROVE the low
bid from Darryl v. Talley , Talley Remodeling Service, in the amount
of $12 ,000 .00. MOTION CARRIED.
Mayor Swaim related that City Attorney Bamburg is fi n alizing a
cont r act f or the OECD Department.
APPOINTMENTS:
ANNOUNCEMENTS :
Alderman Sansing posed a question regarding t h e "F encing Ordinance 11
under the perusal of the Planni ng Commiss i on a n d the City Council .
City Attorn ey Bamburg voiced that t he item wa s not deal t wi t h at
the June meeting. He stated that he was not i n attendance due to
a family emergency and that it will be discussed at the July
meet i ng .
City Clerk Leonard related that there were other health related
matters t h at affected the attendance at t he June meeting notin g
that on l y five (5) members were present.
The language of t he Or dinan ce regardi n g automobi le repai r s hops was
noted as a concern and a suggest i on was made that the Plann ing
Commission look at zoning in re l at i on to the f encing ordinance.
Al derman Fl etcher expressed con cern with regard to areas that need
to be cleaned up pointing out a need to address cosmet i cs as the
ordi nance is conside r ed .
Alderman Ray reques t ed t hat the City l ook into some re lief for
truckers who desire to park their vehic l es.
3
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 19, 1997
7 :00 P.M. -7:20 P.M.
Mayor Swaim voiced that he did not know if a place can be provided
for the truckers to park mentioning that it is not done for the
School District who has a large number of school busses but that he
is open to suggestions.
Alderman Lewis expressed a probl em in his neighborhood with noise
in that truckers park and run the vehicles, while parked, for
numerous hours disturbing the neighbors.
City Attorney Bamburg stated that there is a noise ordinance which
sets forth a limit of 75 decibels.
Mayor Swaim gave opportunity for comments by those attending
Municipal League Sessions in Little Rock.
Alderman Howard related problems on frontage roads.
Mayor Swaim related that video tapes of area frontage roads have
been presented to the State for their perusal. He said that
perhaps a written plan can be obtained in the near future.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:30 p.m .
Respectfully,
~" A .. J4A-~-~-L-Lll0la M. Leona
City Cl erk-Trea s urer
~)~~
0 1
'rct,.AAA A . c
4
;~.3
City Council Of Jacksonville , Arkansas
AGENDA
Regu lar City Counc il Meeting
1. OPENING PRAYER :
2 . ROLL CALL:
3 . PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTIO N OF MINUTES
5 . CONSENT AGENDA:
OECD
Animal Control
6. WATER DEPARTMENT:
JULY3,1997
Regular City Council Meeting
June 19, 1997
Regular City Council Meeting
June 5, 1997
Regular Monthly Report/June
Regular Monthly Report/June
7 . WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT: a. BID : Hapsburg Street Drainage
Rehab
11 . PARKS & REC DEPT:
13 . PLANNING COMMISSION:
14 . GENERAL:
15 . APPOINTMENTS :
16. ANNOUNCEMENTS :
ADJOURNMENT
b. BID : Stonewall Drainage
a. Audit Report
b. BID : Demol ition of Property
c . DISCUSSION: Purchase of Additional
Property adjoining Durpree Park
CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 3 , 1997
7 :00 P .M. -7 :40 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of t he Ci ty of J acksonville, Arkansas met in
Regular Session on July 3 , 1997 at the regular meeting p lace of t h e
Council. Alderman Lewis delivered the invocat i on after which Mayor
Swaim led the standing audience in the "Pledge of Al l egiance 11 to
the flag .
ROLL CALL : Aldermen : Elliott, Smith, Lewis , Ray, Wilson,
Fletcher, Williamson, and Howard answered ROLL CALL. Aldermen
Sansing and Keaton were absent. Mayor Swaim also answered Roll
Call and declared a quorum. PRESENT Eight (8), ABSENT (2).
Others present for the me eting were : City At torney Robert E.
Bamburg, Deputy Ci ty Clerk Susan Davitt , Ci t y Engineer Duane Reel,
Publ ic Works Director Murice Green , OECD Direct or Phil Sul livan,
Police Ch i ef Larry Hi bbs , F i nance Dire c tor Paul Mushrush and Asst.
Cheryl Erkel, Mrs. DeDe Hibbs , Mrs. Edith Smith , i ntere sted
citizens and members of the p r ess.
PRESENTATION OF MINUTES :
Mayor Swaim presented the minut es of the Regu l ar City Council
Meeting of June 19 , 1997 fo r study and action at the next Regular
City Council Me e ting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Lewis moved, seconded by Alderman Howard that the minutes
of the Regular City Council Meeting of June 5, 1997 be APPROVED .
MOTION CARRIED.
CONSENT AGENDA:
OECD DEPARTMENT :
Regular Monthly Report/OECD Department
Alderman Smith moved, seconded by Alderman Lewis that the Regular
Monthly Report for February of Economic and Community Development
Department be approved. Said report r eflects:
I nformational Meetings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Hud Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
Public Me etings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
REHAB :
a . Letters to prospective applicants ..................... 6
b. Applications received ................................. 1
c . Bids Advertised....................................... 0
d . Work write -ups & estimates............................ 0
e . P re-constructions conferences ......................... 0
f. Appraisals & Environmental reviews .................... 0
g . Interim Inspections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
1
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 3 , 1997
7 :00 P.M. -7:40 P .M.
h . Final i nspections..... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
1 . Emergen cy I n spection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
j . P a rti a l payments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
k . Project Close -outs.................................... 0
1. Warrant y Repairs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
m. Contracts signed ...................................... 0
n. Rehab mortgages released .............................. 0
Public Works :
a. Bids received. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
b. Interim Inspections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
c . Project Close-out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
d . Pre-con struction Conference ........................... 0
ROLL CALL: Aldermen: Elliott, Smith, Lewis , Ray, Wilson,
Fletcher, Williamson, and Howard voted AYE , NAY (0). MOTION
CARRIED .
ANIMAL CONTROL DEPT:
Alderman Smith moved, seconded by Alderman Lewis, to APPROVE the
monthly Animal Control Report for June, 1997 .
Report ref l ects t he f ollowing :
CONTR I BUTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
ADO PT ION/F I NES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
SECUR I TY DEPOSITS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
TOTAL .......................................... $
.00
708 .00
.00
708 .00
ROLL CALL: Aldermen: Elliott, Smith,
Fletcher, Williamson , and Howard voted AYE.
Lewis, Ray, Wilson,
MOTION CARRIED.
WATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: a. BID: Hapsburg Street Drainage Rehab
Mayor Swaim explained that the joi nts i n the drainage pip es are to
be resealed by equipment , locating the problems with the use a
televis i on camera, from the inside of t he pipes adding that yards
wi ll not be torn up in the process .
Alderman Wilson moved, seconded by Alderman Williamson to Accept
the low Bid from Gra-Co , Inc. for $92 .00 per joint. MOTION
CARRIED. (Funding Source : Street Drainage Fund)
City Engineer Reel related that t h e work area, conta i ning 110
join ts of pipe with approximate l y 50 needing repa i r , wou ld be
observed by himsel f or Mr . Greg Wood of the Street Department .
2
b . BID : Stonewall Drainage
CITY OF JACKSONVILLE, ARKANSA S
REGULAR CITY COUNCIL MEETING
JULY 3 , 1997
7 :00 P .M . -7 :40 P .M.
Mayor Swaim re l ated that due to a miscalculation from one of the
bidders, the Council is be i ng asked to accept the next lowes t bid
from Jefco Construction Company , adding that t h e bid meets the
requested spec i f i cations.
City Engineer Reel said that he spoke with the owner of the company
making the lowest bid , rejected by the Council. He said that
rejecting the bid is justified with explanation by the owner
regarding errors in figuri ng the bid , by his foreman , regarding
excavation especially.
A l derman Elliott moved , seconded by Alderman Smith to ACCEPT next
to the lowest bid from Jefc o Con s truction, Co. in the amount of
$58,264 .00 for the Stonewall Dr ainage Project . MOTION CAR RIED .
(Funding source : Drainage Fund )
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT :
PLANNING COMMISSION :
GENERAL:
a. AUD I T REPORT
Mayor Swaim introduce d Mr. Mack McA l ister whose firm performed the
annual audit for t he City of J acksonvi lle.
Mr. McAlister thanked the Co uncil, Mr . Gerald Clark who put the
audit together, Mr. Paul Mu s hrush, Finance Director and staff .
He related that h e fe l t the City has a strong financial foundat i on
brought about by solid management. He pointed out t he following:
1 . Total operating revenues for 1996 ; 13.2 million do llars
2. Revenues from the City 's share of Pulaski Cou nty one cent
sales tax; $4,330,000.00
3 . Revenues from City Sales Tax $2,370,000.00
He commented that together, items 2 and 3 provide slightly
over 50% of the total revenues for the City.
4. Tax Turnback from the State of Arkansas contributed another
16 %5.
Total operating and capita l expenditures for 1996;
$12 ,085,000.00 an 8% i ncrease over 1995 expenditures
6. Overall total revenues in City's operating funds exceeded
operating and capital expenditures by approximately 1.1
million dol l ars in 1996
7 . Ci ty Reserves in its oper at i ng funds ; $9,050,000.00 a t the end
of 1 996, amounting to approximately 69% of total revenues for
one year
3
CITY OF JACKSONVILLE, ARKANSA S
REGULAR CITY COUNCIL MEETING
JUL Y 3, 1997
7 :00 P .M. -7:40 P .M.
He said that overal l the City reflects good budgetary controls
during 1996 and effective cost containment by its management.
He said that compliance with federal and state laws and regulations
governi ng financial activi ties and found no material weaknesses or
instances of non-compliance . He said that some recommendations
have been included in the management letter concerning items
considered to be of an immaterial nature.
It was noted that steps are being taken at this time to follow the
management letter recommendations.
Mayor Swaim pointed out that job numbers have been assigned in
efforts to correct a problem wi th dupl icate requisitions .
He pointed out that 1.3 mil l ion dollars is designated , from the
reserves , for a new radio system for the City plus an additional
seventy-six thousand for radio and 911 update, $850,000.00
earmarked for the overpass match fund, $573,000.00 for Loop Road,
and $250 ,000.00 for soccer fie l ds.
b . BID : Demolition o f Proper t y
Mayor Swaim po i nted out that only one bid was submitted and that
being $30,800.00. He added that if it is determined that there is
asbestos to be removed , there will be an additional cost with the
recommendation that payment be taken from the reserve fund with
Council being made aware of said action. He said that bidding will
not be required.
He related that $30,000.00 was budgeted by the Engineering
Department.
He said that if repa i rs are being made and proper guidelines being
followed , the City Engineer will remove said properties from the
demolition list .
He related that the purpose of the City is that every house shou l d
be l i vable or be removed.
DEVIATION IN AGENDA :
ACCEPTANCE OF AUDIT
Alderman Wilson moved , seconded b y Alderman Ray that the 1 9 96 Au d i t
done by McAlister and Associat es , P .A. be AC CEPTED . MOTION
CARRIED .
c . DISCUSSION : Pu rchase of Addn 'l Proper t y adjo i ning Dupree Park
Mayor Swaim explained the location of the parcels adjoining the
4
CITY OF J ACKSONV ILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 3, 1997
7 :00 P.M. -7 :40 P .M.
park propert y. He sa i d that originally, Dupree Park was two forty
acre parcels touching a t the corner of each parcel adding that the
City has purchased and additional twenty acres on which soccer
f ields are being located.
He said that the propo sa l to be considered by the Council is f or
the pur chase of fifty acres that goes across the end o f Dupree Lake
and across the other f orty acres . He said that is t h e higher part
of a large part of the section of the acreage pointing out that
with the help of Hercules , t he lake will be drained allowing the
entrance of fresh water. He said that modifications such as making
deeper places for fish habitat , moving t h e narrow end thu s changing
the location in a sense making it more attractive for camping and
create nature trail for walking or biking. He related that ISTEA
f u n ding may be available in efforts to modify the l ake adding that
l and purch ase would provide a strong buffer and provide another
access into the p a rk.
Mayor Swaim asked that the Council authorize an appra i sal and a
dol l ar amount of no more that $450.00 in a llowing him t o negotiate
the purc hase of the parcel.
Alderman Wilson move d , s e c onded by Alderman Elliott that Mayor
Swaim be authorized to order an appraisal and negotiate w i th the
owners of the prope rty a dollar amount of not mo r e than $450 .00 p er
acre for the pur chase o f appro ximately 50 a c res adjoining Dupree
P a r k. MOTION CARRIED . (Funding s ource: Capital Improvement)
APPOINTMENTS :
ANNOUNCEMENTS :
DRAF T ORDINANCE
Mayor Swaim encouraged t he Coun ci l to review t he dra ft ordinance
regarding fencing included in the agenda packet and asked that t h e
Aldermen attend the Planning Commission meeting at 7 :00 p .m . on
July 14, 1997 if possible in that zoning may be important in the
overal l decision of the Commission and the Council.
FOURTH OF JULY CELEBRATION
He announced that City Hal l would be closed in celebration of
July 4, 1997 .
PARK I NG/TRUCKERS
Alderman Fletc her brought to the attent ion of the Council a request
rega r ding providing a pl ace for truckers to park their
rigs.
5
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 3 , 1997
7 :00 P .M. -7:40 P.M.
He brought atten tion to a n i n cident involving remova l o f a vehicle
by the Jacksonville Pol i ce.
Mayor Swa im exp l ained that a cit i zen fol l owed p r oper procedure in
post i ng his property / which was violated by a trucker/ and that the
police followed rul es of the department i n dealing with the issue.
He said that the City did not trap the trucks/ that signs were
posted regardi ng parking on p r ivate p r operty.
He re l ated that parking is not provi ded f or fact o ries in the City
with tax dollars.
Al der ma n Howard congratul ated Ma yor Swaim regarding his being made
F irst Vice President of the Municipal League adding that he is
doing a great job and that it is a great honor fo r the City o f
Jacksonvi ll e.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:40p.m .
Respectfully /
. 'at . , ..,~
LU&M. Leonard
City Cl erk -Treasurer
6
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(Police Department)
(Fire Department)
6. WATER DEPARTMENT:
JULY 17, 1997
Regular City Council Meeting
July 3, 1997
Regular City Council Meeting
June 19, 1997
Regular Monthly Report/June
Regular Monthly Report/June
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11 . PARKS & REC DEPT:
13 . PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
a.
b.
c.
d .
PUBLIC SAFETY ITEM:
ORO . 1082 (#10-97)
Waiving Competitive Bidding for
Communications Bldg. Antenna
BID: Military Rd & Trickey Lane
Drainage Improvements
FINAL PLATS:
Long Ford Commercial Subdivision
Quality Car Wash Subdivision
Quince Hill Subdivision
Trickey Hill Subdivision
DISCUSSION: Draft Ordinance
recommendations ref: fencing
/7(
!72-
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 17 , 1997
7:00 P.M. -7:30 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The Ci ty Counc il of the City of Jacksonvil l e r Ar kansas me t in
Regular Session on July 17 1 1997 at the regul ar meeting place of
the Council. Alderman Lewis delivered the invocation after which
Mayor Swai m led the standing aud i ence in t he 11 P l edge o f Al l e g ian ce 11
to the flag .
ROLL CALL: Aldermen: Elliott, Lewis, Sansing, Ray, Wilson,
Fletcher , Keaton, and Howard answered ROLL CALL. PRESENT EIGHT (8),
ABSENT (2). Mayor Swaim answered ROLL CALL and declared a quorum .
He voiced appreciation to the audience for their attendance and
expressed the regret of Alderman Smith for his absence.
Others present for the meet ing we r e : City Attorney Robert E .
Bamburg 1 City Engineer Duane Reelr Pol ice Chief Larry Hibbs 1
Deputy City Clerk Susan Davitt/ OECD Di r ec t or Phil Sullivan / Publ i c
Works Director Murice Green/ F ire Chief Rick Ezel l, Mr s. J udy
Swaim, Mrs. Dee Dee Hi bbs, other City employees, interested
citizens and members of the press .
PRESENTATION OF MINUTES :
Mayor Swa i m presented the minutes o f the Regular Ci ty Counci l
Meeting of July 3, 1997 for study and action at t h e next Reg ular
City Council Meeting .
APPROVAL AND/OR CORRECTION OF MINUTES :
Alderman Smith moved, seconded by Alderman Lewis that the minutes
of the Regular City Council Meeting of June 19, 1997 be APPROVED.
MOTION CARRIED .
CONSENT AGENDA :
POLICE DEPARTMENT :
Regular Monthly Report/Police Department
Alderman Lewis moved , seconded by Alderman Howard that the Regular
Monthly Report for June, 1997 of the Jacksonville Police Department
be APPROVED . Said report reflects : Fine Settlements , $70,582 .02,
Miscellaneous Payments . 00 , Report Sales, $447 .00 for a total
Collections of $71 ,029.02 ROLL CALL: Aldermen: Elliott , Lewi s ,
Sansing, Ray, Wilson, Fletcher, Keaton and Howard voted AYE , NAY
(0). MOTION CARRIED.
FIRE DEPARTMENT:
Regular Monthly Report/Fire Department
Alderman Lewis moved, seconded by Alderman Howard that the Regular
Monthly Report for June, of the Jacksonville Fire Department be
APPROVED . (Said report reflects an estimated fire loss of
1
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 17, 1997
7 :00 P .M. -7:30 P.M.
$85,100 .00 for the month of June) ROLL CALL: Aldermen: Elliott ,
Lewis, Sansing , Ray, Wilson, Fletcher , Keaton and Howard voted AYE.
NAY 0. MOTION CARRIED .
WATER DEPARTMENT :
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT : PUBLIC SERVICE ITEM: ORDINANCE 1082 (#10-97)
Waiving Competitive Bidding for Communications Bldg. Antenna
Mayor Swaim explained that Motorol a has i nspected t he tower which
shall serve the emerg e n cy equipme nt and found that the 25G t o we r
has cracks in the legs which ma kes replacement necessary . He
r e lated that a proposal from Motorola for a change ord e r for
$41,733 .00 to bui ld an antenna can voi d t h e waivin g of competitive
bidding. He said t he ir r eco mmendation at this time is f or an 80
ft. G t ower and , due to F CC regulations, a strobe light or paint ing
is r equi red. He related that t he s trobe light is mos t desirab l e in
tha t the difference in price is about $4, 000.00 , taking into
consideration the cost of pa i nting the tower ever so many years .
After discussing the pros and cons of future n eeds , t he Counc il
made t h e following de cision : Alderman Keaton moved, seconded by
Alderman Wilson to authorize a change order to Motorola with
reference to a 150 ft. 80G tower at a cost of $41,733.00 to be paid
from Capital Improvement Funds. MOTION CARRIED voiding Ord. 1082.
POLICE DEPARTMENT:
STREET DEPARTMENT: BID: Military Rd. & Trickey Lane Drainage
Improvements
Mayor Swaim expl a i ned that t here was a trade b etween the City of
Jacksonvi lle and the State Highway Departme nt regarding s ec tions of
Trick ey Lane and Mil itary Rd. He said tha t a section of the road
bed n eeds pipe i nstalled due t o erosion a n d that City Engineer Reel
h as designed the project. He stated t h at the l ow b i d o f $49 ,4 70 .00
made by JEFCO i s r e commended.
Ci t y Engin eer Reel said t hat the l ow b i dder i s comf ortable with the
price and is ready to go t o work.
Alderman Sansing moved, seconded by Alderman Lewis, that the low
bid from Jefco, for the drainage improvements of Military Rd . &
Trickey Lane in the amount of $49,470.00, to be paid from Street
Drainage Funds, be ACCEPTED . MOTION CARRIED. Alderman Wilson
abstained.
2
!1.3
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 17 , 1997
7:00 P .M. -7:30 P.M.
PLANNING COMMISSION: FINAL PLATS:
LONG FORD COMMERCIAL SUBDIVISION
QUALITY CAR WASH SUBDIVISION
QUINCE HILL SUBDIVISION
TRICKEY HILL SUBDIVISION
Mayor Swa i m explained that the four final plats have gone be f ore
t h e Pl ann ing Co mm ission with appr ova l o f t h e same . (ind icated by
the data sheet included i n the packet)
Alderman Wilson moved, seconded by Alderman Keaton that the Final
Plats of the following subdivisions be APPROVED; LONG FORD
COMMERCIAL SUBDIVISION, QUALITY CAR WASH SUBDIVISION, QUINCE HILL
SUBDIVISION, and TRICKEY HILL SUBDIVISION with the stipulation of
a 35' building setback . MOTION CARRIED.
DISCUSSION : Draft Ordinance recommendations ref: fencing
Mayor Swa i m vo i ced that he feels the need for a p u bl i c forum wi th
r egard t o t he ordi nance .
Alderman Keaton stated that he fee l s a committee shoul d be
appo i nted to work wi t h people wh o will be affected by the
ordinance, the Planning Commission , and the City Council .
May or Swa i m appointed Al dermen Keaton, Sansing, Ray, and Howard to
serve on the committee . It was suggested that Mr . Billy Hall and
Mrs . Dana Nixon be appointed to the committee as well as City
Attorney Bamburg .
Alderman Wilson requested that information be obtained from the
Municipal League regarding act i on by other cit ies wit h r egard to
uns i ghtly cond i tions and fencing.
I t was the conc l usion of the Counci l that an e n forceabl e ordinance
is desired .
Alder man Wi lson poi n ted out that c l ar ification with refe r ence to
pos t ing of s i gns regarding public hearings needs to be con sidered
and the suggestion was made that a change needs to be made in the
ordinance for the Code Enfo rcement Off i ce to bear the
respons i bility.
City Engineer Reel voiced that the office will be responsible for
posting public hearing notices from the present date until said
ordinance is passed . (Ordinance forthcoming from the office of the
City Attorney)
3
GENERAL:
APPOINTMENTS:
ANNOUNCEMENTS :
ADJOURNMENT :
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 17, 1997
7:00 P.M. -7:30 P.M.
Mayor Swaim adjourned the meeting at approximately 7:30 p.m.
Respectful ly ,
4
(7s-
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
AUGUST 7, 1997
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5 . CONSENT AGENDA:
Animal Control
OECD
6 . WATER DEPARTMENT:
7 . WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11 . PARKS & REC DEPT:
13 . PLANNING COMMISSION :
14. GENERAL:
15 . APPOINTMENTS:
16. ANNOUNCEMENTS :
ADJOURNMENT
a.
Regular City Council Meeting
July 17, 1997
Regular City Council Meeting
July 3, 1997
Regular Monthly Report/July
Regular Monthly Report/July
RESOLUTION 502 (#8-97)
Adopting "Selective Service Act"
Requirements
b. ORDINANCE 1082 (#10-97)
Posting of Public Hearing
Notices
c. Request to Accept Bid: CDBG
Cherry Street Drainage Project
CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 7, 1997
7 :00 P .M. - 7 :28 P.M .
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council o f the City of Jacksonville , Arkansas met in
Regular Session o n August 7 , 1997 at the regular meeting p l ace of
the Co u ncil. Alderman F l etcher d e l i vered the invocation after
which Mayor Swa i m led the standi ng a udien ce in t he "Pledge of
Al l eg iance " to the flag .
ROLL CALL : Aldermen: Elliott, Smith, Sansing, Ray, Wilson,
Fletcher, Keaton, and Howard answered ROLL CALL. Aldermen Lewis and
Williamson were absent . PRESENT EIGHT (8), ABSENT (2). Mayor
Swaim answered ROLL CALL and declared a quorum .
Others presen t for the meeting were: Ci t y Attorney Rob ert E .
Bamburg, Mayoral Assistant Mi chael Beeman, Deputy Ci ty Cle r k Susan
Davitt , City Eng i neer Duane Reel , Public Works Dire c tor Murice
Green, Office of Economic and Co mmunity Development Director Phil
Sull i van, Po l i c e Chief Larry Hibbs , Fire Chief Rick E z e ll, Mrs .
Jud y Swaim, Mrs. Dee Dee Hibbs , other City employees , i nterested
citi z ens and members o f t h e p r ess .
PRESENTATION OF MINUTES :
Mayor Swaim presented the minutes o f t h e Regu lar City Council
Meeting of July 17, 1997 for study and act i on at the next Regular
Ci ty Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Sansing that the minutes
of the Regular City Council Meeting of July 3 , 1997 be APPROVED.
MOTION CARRIED .
CONSENT AGENDA: ANIMAL CONTROL DEPT.
Alderman Wilson moved, seconded by Alderman Ray to APPROVE the
monthly Animal Control Report for the month of July, 1997 .
Report reflects the following :
REVENUES ............................... $
CONTRIBUTIONS .......................... $
ADOPTION/FINES .....................•.. $
SECURITY DEPOSITS ...................... $
546.00
.00
546.00
.00
TOTAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 54 6 . 0 0
ROLL CALL : Aldermen: Elliott, Smith, Sansing, Ray, Wilson,
Fletcher, Ke aton and Howar d voted AYE . MOTION CARRIED.
1
171
;1:!s
OECD AGENCY :
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 7, 1997
7:00 P.M. -7:28 P.M.
Alderman Wilson moved, seconded by Alderman Ray that the Regular
Monthly Report for July, 1997 of the Economic and Community
Development Department be approved. Said report reflects:
Informal meetings (OECD) ...•.......................... 2
Informal meetings (OECD) ..•.•............•..•......... 3
Public meeting (OECD) ...••••.••••••.....•............. 1
a . Letters to prospective applicants ...•................. 6
b. Applications received ................................. 6
c. Bids Advertised ....................................... 3
d. Work write-ups & estimates ............................ 3
e. Pre-construction conferences .......................... O
f. Appraisals & Environmental reviews .................... O
g . Interim inspections ................................... O
h. Final Inspections ..................................... 0
i . Emergency Inspection .................................. 0
j. Partial payments ...................................... 0
k. Project Closeout ...................................... 0
1. Warranty Repairs ...................................... 0
m. Contracts signed ............................•....•.... 0
n. Rehab mortgages released .............................. O
Public Works:
a. Bids Received •.........•.............................. 1
b. Interim Inspections .................................. 16
c. Project Close-out .••...............•.......•.......... 1
d. Pre -construction Conference ........................... O
ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Wilson,
Fletcher, Keaton and Howard voted AYE, NAY (0). MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL:
a. RESOLUTION 502 (#8-97)
A RESOLUTION REQUIRING COMPLIANCE WITH THE FEDERAL MILITARY
SELECTIVE SERVICE ACT AS A CONDITION OF EMPLOYMENT WITH ANY ENTITY
OF THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES
Alderman Keaton moved, seconded by Alderman Sansing that Resolution
502 (#8-97) be read. MOTION CARRIED. (read by City Atty . Bamburg)
2
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 7, 1997
7 :00 P .M. -7:28 P .M.
Alderman Sansing moved, seconded by Alderman Ray that Resolution
502 (#8-97) be APPROVED . MOTION CARRIED.
b. ORDINANCE 1082 (#10-97) POSTING OR PUBLIC HEARING NOTICES
AN ORDINANCE CREATING JACKSONVILLE MUNICIPAL CODE 2. 32 .060 AND
AMENDING JACKSONVILLE MUNICIPAL CODE 18 .88 .030 TO PROVIDE NOTICE
PROVISIONS FOR VARIOUS BUILDING AND ZONING ISSUES{S)
APPLICATION(S); DECLARING AN EMERGENCY ; AND, FOR OTHER PURPOSES .
Alderman Keaton moved , seconded by Al derman Wilson to p l ace the
Ordinance on FIRST READING. ROLL CALL: Al dermen: Elliot t , Smith ,
Sansing, Ray, Wilson , Fletcher, Keaton and Howard voted AYE. NAY
(0). Motion received nine (8) affirmative votes , (0) negative
votes . MOTION CARRIED. Whereu pon , Ci t y At t orney Bamburg read t he
Ordi nance.
Al derman Ray moved, seconded by Alderman San s i ng to dispense with
the reading of the Ordinance in its entirety. ROLL CALL :
Aldermen : Elliott , Sm ith, Sansing, Ray, Wilson, Fletcher, Keaton
and Howard voted AYE. Alderman Sansing voted NAY ( 0) . Motion
received eight (8) affirmative votes, (1) negative vote. MOTION
CARRIED.
Alderman Smi t h mo ve d, seconded by Alder man Wilso n to ACCEPT the
Ordinance on FIRST READING. RO LL CALL : Aldermen: Elliott , Smith ,
Sans i ng , Ray, Wils o n, Fletche r, Keaton and Howard voted AYE . NAY
(0) . Motion received e ight {8) affirmative votes, (0) negative
votes. MOTION CARRIED .
Alderman Sansing moved, seconded by Al derman Wilson to suspend the
rules and place the Ord inance on SECOND READING. ROLL CAL L :
Aldermen: Elliott , Smith , Sansing, Ray, Wi l son , Fletcher , Keaton
and How a rd voted AYE . NAY ( 0) . Motion received eight ( 8)
affirmative votes, (0) negative votes. MO T ION CARRIED . Whereupon
City Attorney Bamburg r ead the Ordinan ce for t he Second T i me .
Alderman Ray, moved, seconded by Alderman Wilson , t h at Ordinance be
placed on THIRD AND FINAL READING. ROLL CALL : Aldermen : Elliott,
Smith , Sansing, Ray , Wilson, Fletcher , Keaton and Howard voted AYE.
NAY (0 ) . Motion received eight {8) a f firmative votes , (0) negative
votes. MO T ION CARRIED. Ordinance read THIRD AND FINAL TIME by
City Attorne y Robert Bamburg.
Alderman Wilson moved, seconded by Al derman Smith , that Ordinance
1073 be APPROVED AND ADOPTED. ROLL CALL : Alderme n: E l l iott,
Smith, Sansing, Ray, Wilson, Fletcher , Keaton and Howard voted AYE.
3
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 7, 1997
7:00 P .M. -7:28 P.M.
NAY (0). Motion received eight (8) affirmative votes, (O) negative
votes . MOTION CARRIED .
Alderman Wilson moved , seconded by Alderman Keaton , that EMERGENCY
CLAUSE be APPROVED AND ADOPTED . ROLL CALL: Aldermen: Elliott ,
Smith, Sansing , Ray, Wi l son, Fletcher, Keaton and Howard voted AYE.
NAY (0) Motion received eight (8) affirmative votes, (0) negative
votes . MOTION CARRIED .
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1082 THIS THE 7th DAY
OF AUGUST, 1997.
c. Request to Accept Bid: CDBG Cherry Street Drainage Project
Mayor Swa im voiced that the recommended proposal is for the bid
made by MeV (included as Exhibit A of t hese minutes) .
Mr. Sullivan re l ated that MeV has previously done satisfactory work
for the Ci t y.
Alderman Sansing moved, seconded by Alderman Wilson that the bid of
$23 ,200.00 from MeV be ACCEPTED . MOTION CARRIED . (to be paid from
CDBG Funds)
Mayor Swaim re lated that $200,000 .00 additional money, above funds
already secured, has been received for the ren ovat i on o f homes to
those who qualify for the fund i ng . He complimented the sta ff for
their work in obtaining the funds.
Mr. Sullivan related that a cost of $25.00 for applications has
been quoted by the Credit Union , which is cheaper than can be done
in house. He complimented the f inancial institutions for their
assistance and communi ty minded sp irit.
ANNOUNCEMENTS:
SOCCER FIELDS;
Mayor Swaim informed the Counc i l t hat all the d i rt has been moved
and that more work was done than wa s expected for the amount of
money spent.
He rel ated tha t bathrooms and l ight ing improvements are underway.
He said that the draining of Dupree La k e has begun adding that
Hercul es will bear the expense o f the project which is s cheduled
for late summer .
4
CITY OF JAC KSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEE TING
AUGUST 7, 1 9 97
7 :00 P .M. - 7 :2 8 P.M.
He informed the Council that the Central Arkansas Library System
has made a proposal regarding the maintenance and operation of the
library. He said that the proposal requesting giving the buildin g
to the Library System with maintenance and operation becoming their
expense versus that of the City. He related that more information
is forthcoming .
COMMITTEE APPOINTMENTS;
Mayor Swaim noted that Mr. Billy Hall and Linda K . Sando have
agreed to work with the committee researching changes by Ordinance
regarding fenc i ng regulations.
HAPSBURG PROJECT;
City Engineer Reel informed the Council that several joints of pipe
have been sealed and that the project has been expanded in that
damage was not as great as was anticipated. He said that other
dra inage a l ong James Street in the area of Second Baptist Church is
projected for improvement with completion in approximat ely ten (10)
days .
Mayor Swaim explained that City regulations need to specify whether
coated or plastic pipe, or an open ditch has preference over the
metal j oints, noting that concrete joints can be repaired.
SIDEWALKS/WARREN DUPREE SCHOOL;
Mayor Swaim said that sidewalks are planned for t he area behind the
school after a ques t ion from Alderman Howard.
SCHOOL IMPROVEMENTS;
Alderman Elliott announced that Mrs. Pat Bond has encouraged
community i nvolvement in cleaning up school areas , outside and
inside noting t hat persons interested in helping can meet at 8:00
a .m . at the Junior High School on Saturday 16 August.
ISO RATING;
Chi ef Ezell informed the City Council that after 16 years
representatives will be with the Water Department and the Fire
Department the week of August the eighteenth . He said that he was
confident that the rating will b e changed from four (4) to three
(3) adding that their decision may be handed down in the fall of
t h is year.
CONDEMNATION ACTION;
Mayor Swaim and City Attorney Bamburg related that questions posed
by a concerned citizen regarding City policy in handling condemned
properties have been addressed noting that there is case law
affirming proper procedure being by the City.
5
;JJ;
ADJOURNMENT :
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 7, 1997
7 :00 P.M . -7 :28 P .M.
Mayor Swaim adjourned the meeting at approximately 7 :28 p.m.
Respect fully,
~.k.~.J ~M':Leonar
City Clerk-Treasurer
6
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
AUGUST 21, 1997
1. OPENING PRAYER:
2 . ROLL CALL:
3 . PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
Fire Department
Police Department
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11 . PARKS & REC DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16 . ANNOUNCEMENTS:
ADJOURNMENT
Regular City Council Meeting
August 7, 1997
Regular City Council Meeting
July 17, 1997
Regular Monthly Report/July
Regular Monthly Report/July
PRESENTATION : Sewer
Rehab/Expansion Project
REQUEST TO ACCEPT BID:
Hospital Blvd. Drainage
Improvements
FINAL PLAT: Bellevue Subdivision
Phase I II (Gen. Loc. Loop Road
and Northeastern Plat avail. at
meeting)
RESOLUTION 503 (#1 0-97)
Telecommunications Towers
lg ~ ,/
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 21, 1997
7:00 P .M. -9:00 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on August 21, 1997 at the regular meeting p l ace of
the Council. Alderman Smith delivered the invocat ion after wh i ch
Mayor Swaim led the standing a u d i ence in the "Pledge of Allegiance "
to the flag.
Mayor Swaim welcomed all those present and requested that one
s pokesperson address each item i f possible and requested roll call .
ROLL CALL: Aldermen : Elliott, Smith, Ray, Fletcher, Williamson,
Keaton, and Howard answered ROLL CALL . Alderman Wilson arrived at
approximately 7 :05p .m., and Aldermen Lewis and Sansing arrived at
approximately 7:08 p.m. PRESENT ten (10), ABSENT (0). Mayor Swaim
answered ROLL CALL and declared a quorum .
Others present for the meeting were: City Attorney Robert E.
Bambu rg, Mayoral Assistant Michael Beeman, Deputy City Clerk Susan
Davitt, City Engin eer Duane Reel, P ublic Works Director Murice
Green , Finance Director Paul Mushrush, Off i ce of Economic and
Community Deve lopment Director Phil Sull i van, Police Chief Larry
Hibbs, Fire Ch i ef Rick Ezell , Chairman of the Wastewat er Uti l ity
Mrs . Joan Zumwa l t, Wastewater Manager David Thomas, Mrs . J udy
Swaim, Mrs. Dee Dee Hibbs , other City employee s , Peti t ioner s for
various items on the agenda, interested citizens and members of the
press .
PRESENTATION OF MINUTES:
Mayor Swaim presented the mi nutes of the Regular City Council
Meeting of August 7, 1997 for study and act i on at the next Regular
City Council Meeting .
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Howard that the minutes
of the Regular City Council Meeting of July 17, 1997 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA: FIRE DEPT:
Regular Monthly Report for July
Alderman Ray mov ed, seconded by Alderman Williamson that the
Regular Monthly Report for July, 1997, of the Jacksonville Fire
Department be APPROVED . (Said report reflects an estimated fire
loss of $ 15 ,300.00. ROLL CALL : Aldermen: Elliott, Smith, Lewis,
Sansing , Ray, Wilson , Fletcher, Williamson, Keaton and Howard voted
AYE. NAY 0. MOTION CARRIED.
1
POLICE DEPARTMENT :
CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 21, 1997
7:00 P .M. -9:00 P.M .
Regular Monthly Report for July
Alderman Ray moved , seconded by Alderman Williamson that the
Regular Monthly Report for July, 1997 of the Jacksonville Police
Department be APPROVED. Said report reflects: Fine Settlements,
$ 79,084 .75, Miscellaneous Payments $ .00, Report Copies
$338.00 for Total Collections of $ 79 ,422 .75 . ROLL CALL :
Aldermen: Elliott, Smith, Lewis, Sansing, Ray , Wilson , Fletcher ,
Williamson, Keaton and Howard voted AYE , NAY (0). MOTION CARRIED .
WATER DEPARTMENT :
WASTEWATER DEPARTMENT: PRESENTAT I ON: Sewer Rehab/Expan sion Project
Mayor Swa i m po i nted that EPA has mandated through admi nist r ative
orders that t he City of Jacksonville make certain add it i ons to t h e
existing wastewater plant and corrections to the quality of the
existing sewer l ines and manh o l es withi n the sewer system.
He sai d that the Wastewater Commission has worked many months
trying to arrive at the lowest cos t s for do i ng the work a n d sti l l
meet EPA requirements.
He recogni zed Mrs . Joan Zumwa l t, Chairman of the Sewer Commission.
She made note of Commissioner s Bond , Geor ge , and McGee in
attendance at the meeting and related that the Commission held two
public hearings during the month of July .
She complimented the extraordinary d e dication of Mayor Swaim
in his work with the Comm i ss i on in exploring the options best
suit ed for the citizens of the City of Jacksonville .
Mrs. Zumwalt introduce d Larry Gaddis, P .E. of Crist Engineers who
made a prese ntation to the Council regardi ng the recommendations of
the Commission.
Mr . Gaddis ta lke d about the project as fo llows; t he improvement
study and administrative order requirements , project elements, and
the prel iminary budget , briefly explaining four funding options
recommended b y t he Comm ission .
Administrat i ve order: A study of the sewer system relative to
infiltration inflow and the Johnson p l ant with respect t o present
condition and future requirements . He sai d that t h e stu dy
ident if ied f ive n eeds ; (1 ) defects in the system which did
r e quired some repair (2) potential for capacity deficiencies in
some of t he lines (3) the need to rehabi litate some fa cilities at
2
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 21 , 1997
7 :00 P .M. -9:00 P.M .
the existing plant (4) t he need to expand the Johnson plant and (5)
the need to add s ludge management a l ternatives.
He related that EPA studied the findings and then issued a second
admin i strat ive order directing the Sewer Commission to implement
the f indings of that study according to an eight activity schedule.
He sai d that four of those ac tivities are marked in the present
project. He said that a completed design in the form of plans and
specifications is to be submitted to EPA by October 1, 1998 o f next
year with construction beginning by April 1, 1999 with compl e tion
in two years 1 April 1 1 2002. He added t h at between the time from
October 1 1 1998 and April 1, 2002 1 the Wastewater Utility is
working o n the rehabilitation listed in priorities one and two
wh i c h is projected to be completed about 1 J anuary the year 2000.
He rel ated that the project as such is comprised of essent ially
four elements ; (1) the sewer system rehabi l itation, (2) the
treatment plant expansion/ a., it provides capacity to c l ose the
west p lant, b., it provides additional capacity r equested by the
LRAFB and c., it provides additional capacity fo r future growth
approximate ly a 20 year planning period based on some past
circumstances , (3) rehabilitate some of the elements within the
existing plant and (4) sludge management alternative.
He said tha t the four elements h ave been grouped into the
preliminary project budget wi th the sewer system r ehabi li tation
costing 2.4 mil l ion dollars, the treatment plant expansion
approximately five (5) million, plant rehabilitation about 1 . 2
mill ion and the sludge management a l terative about 1.3 million for
a total estimated project cost of about $ 9.8 million .
He pointed out three sources o f revenue ; (1) the State Revolving
Loan Fund, (2) a sales tax , and (3) an increase in user charges as
he related four options for funding the mandated requirements.
He made
(exhibit
the following explanation regarding
"A" of these minutes) as follows:
the four options
Option One (1) does not involve a loan but does involve a sales tax
of approximately 8.4 million dollars over about a three and one-
half year period, and that any rate increase would be deferred
until the year 2001, which is when the new facility should go on
line. He said that any increased operation maintenance cost would
be realized at that time. He said the advantage of option (1) is
user charge increase deferment before the point t hat the new plant
goes on l ine at which time t he project should be fully funded.
3
CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 21 , 1997
7 :00 P .M. -9 :00 P .M.
A sunset clause for a one percent sales tax for a three and one-
half year period was po i nted out by Mr. Gaddis in option (1) with
an assumed income of 2.4 million do l lars annual ly.
Option Two (2) does not involve a loan but does involve both a
sales tax and a user charge increase amounting to $604,1 40.00 per
year noting the average bill with 7,000 gallon consumption would go
from $11.73 to $16.25. He pointed out the advantage of no debt
service with about a thirty-three month sales tax.
Option Three (3) involves a revolving loan of about six million
dollars from the State of Arkansas, does not involve a sales tax
but does involve a user charge increase . He related that the user
charge would go from $11 .73 to $20 .50, and if implemented by 1
January 1998, would provide money to go toward construction which
would in turn reduce the amount of money borrowed .
Option Four (4) involves a loan amounting to about 4.2 million
dollars , a sales tax revenue of approximately one million dollars
per year, and a user charge i ncrease from $11.73 to $16 .25
implemented by 1 January 1998 . He said the sales tax i n this
option would include a sunset clause effecti ve at the end of an
eight year p e riod .
He sa i d that all four opt i ons assume a contribution of 1.5 million
d ol lars from the Wastewater Utility and about 1 .3 mi llion from the
LRAFB .
Mayo r Swaim clarified that the contribution fr o m the LRAFB is a set
percentage with regard to use of the plant.
Mayor Swaim pointed out that the City does not have a c h oice, that
EPA mandates have made the action necessary.
Mr. Gaddis stated that b efore the early eighties, t h ere was a flat
rate per household adding that the building of the Johnson Plant
made an increase necessary at t hat time with ano t her increase in
the early nineties. He pointed out t hat rates for t he citizens of
Jacksonville are lower than most cit i es of comparable size . He
related that the Commission has kept t he system debt free and done
a remarkable job keeping rates as they are at this time. He said
that an increase to $20.50 is st i ll lower than rates in Benton ,
Arkadelphia , and several oth er cities around the state .
Alderman Smith noted that option o ne (1) seems to be the most
favorable as he pointed out t hat an increase in user f e es and
passage of a sales tax might be dif fi cult for the public .
4
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 21, 1997
7:00 P .M. -9 :00 P.M.
Mayor Swaim pointed out that he favors savi ng the eight million
dollars for the rate payers who have t h e opt i on of deciding the
funding source .
He pointed out that mandates han ded down by EPA are s pec i fic and
that a dec i s i on has to be made regardi ng payment for the
i mprovements.
Mayor Swaim
contribution
Jacksonville
made the following proposal with regard to a
from presen t sales tax collections by the City of
beginning in January of 1998 :
1998 $400 ,000,
1999 $200,000 ,
2000 $200 ,000 ,
2001 $200,000 .
Mayor Swaim pointed out that there are other areas in the City
where the million dollars could be used adding that the rate
increase wi l l affect every person in the City of J acksonville and
that this is an opportunity to defer costs and get an active
assessment of wh at the co s ts will be to run the wa s tewater
treatment plant. He sa i d that thi s can affect future businesses
and industri es as wel l as maintain a lower rate for those
individual s who may choose this a rea as a p l ace to l ive.
He po i nted out adj u stments to option one (1 ), insurt ing the one
mi l lion dol l a r s f r om existing sales tax f u n d s, addi ng t hat
$300 ,000.00 could be de l eted with adj ustments to the sales tax to
some degree/ leaving the three year sunset c l a u se , allowi n g a s mall
buffer / (ref. exhibit "A ").
Alderman Smith commended the Mayor for h is proposal, noting persons
on fixed i ncomes and delayed user increases , encouraging passage of
a one cent sales tax.
Mayor Swaim pointed out that using the one million dol l ars of
reserve sales tax money would not hinder any existing pro j ects or
projected programs for the year 1 998.
He poi nted out his conservative v i ews noting reserves for two pay
period s add ing that he d oes not feel there s h oul d be an excessive
amount of reserve funds. He said that he is comf ortabl e with
taking the $400 ,000.00 from the reserves in the 1997 budget without
cutting anything, that the money has the most d ramatic effect under
option one (1) point i ng out three (3) advantages ; no debt servi ce ,
a short t erm payout, and no rate increase .
5
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 21, 1997
7:00 P .M. -9 :00 P .M.
Alderman Wilson voiced that he felt all four opt i ons should be
given consideration adding that the public will have to be educated
with regard to their opt ions for funding the mandated improvements.
Mayor Swa i m said that there is a 60 day time limit adding that he
feels two weeks will be suf f icient for the Council to be prepared
to make a decision regarding a n election or a rate inc rease due to
the 1 J anuary 1998 time element as presented by the Wast ewater
Utility. He pointed out that the final public hearing by the
department is scheduled for September 30, 1997.
Alderman Ray said t hat people seem to support the sunset clause
approach wi t h favorable comments for option o ne (1)
Alderman Elliott voiced that he favored option o n e (1) for several
reasons noting that he a l so felt a one -cent sales tax would be in
order.
Alderman Fletcher said that he favors option one (1 ) and encouraged
simplicity in prese nting t he issue to the gene ral public pointin g
out the advantages and disadvantages in all options.
Mayor Swaim thanked the Wastewater Department
present at i on .
for their
Alderman Wilson expressed appreciation for the work done by the
department as wel l noting that the Council and the Utili t y have no
opt ion with regard to the mandates handed down by EPA.
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT :
REQUEST TO ACCEPT BID: Hospital Blvd. Drainage Improvements
Mayor Swaim explained the location of the improvement beginning at
Hospital, parall e l ing Vine St., making a r i ght turn, and going to
T .P. White Drive .
Alderman Fletcher moved, seconded by Alderman Howard to accept the
low bid of $62,778.00 from J & S Construction for the Hospital
Blvd. Drainage Improvements. (funding : Drainage Funds) MOTION
CARRIED.
City Engineer Reel voiced that he is comfortable with the bid and
explained that each bidder was inf ormed that no overruns would be
allowed . He said that J & S Construction has not done any work for
6
/10
CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 21, 1997
7 :00 P .M. -9:00 P.M .
the City of Jacksonville but that two sources he had information
from said that they can do the j ob .
PARKS & REC DEPARTMENT :
SANITATION DEPARTMENT:
PLANNING COMMISSION:
FINAL PLAT : Bellevue Subdivision Phase III
City Engineer Reel related that the Planning Commiss i on had
requested that the plat be withheld from presentation to the City
Council unt il streets were completed. He pointed out that letters
of approval are on file from the Water and Sewer Departments and
that streets have been completed .
Alderman Wilson moved, seconded by Alderman Ray that the FINAL PLAT
of the Bellevue Subdivision Phase III be APPROVED. MOTION CARRIED.
GENERAL:
a. RESOLUTION 503 (#9-97)
A RESOLUTION PROVIDING A MORATORIUM FOR A PERIOD OF NINETY (90)
DAYS FOR CONSIDERATION OF APPLICATIONS FOR PLACEMENT OF PRIVATELY
OWNED TELECOMMUNICATION EQUIPMENT WITHIN THE CITY LIMITS OF THE
CITY OF JACKSONVILLE, ARKANSAS; CALLING FOR THE DEVELOPMENT OF
REGULATION(S) FOR THE JACKSONVILLE PLANNING COMMISSION TO FOLLOW IN
ADDRESSING THE ISSUES PRESENTED BY APPLICATIONS RECEIVED FROM
TELECOMMUNICATION PROVIDERS FOR EQUIPMENT SITES; AND, FOR OTHER
PURPOSES .
City Attorney Bamburg voiced that in 1 996 Congress passed the
Telecommun i cations Act which al l owed and granted municipalities the
authority and control to address placement loca tion of
communicat i on equi pment as well as other areas. He pointed out
that other cities are working toward addressing the
telecommunications issue noting his interaction with city attorneys
and the information relative to the matter provided in the agenda
packet . He related that a recent reques t to construct a
communications tower in Jacksonville h as come to the of fice of the
City Engineer and that because there are no regulations in the
Jacksonville Municipal Code, there is need for the Council to look
at the issue and address this kind of technology in proper fashion.
Mayor Swaim introduced Mr . Hunter Stewart, representing
Southwestern Bell Telephone Co., who presented written data with
regard to a request to construct a 140' tower at 27 11 T.P. White
Drive on property owned by Dana West . He said that the tower is
needed in that the system has outgrown itself in the area .
7
CITY OF JACKSONVILLE , ARKANSAS
REGULA R CITY COUNCIL MEETING
AUGUST 2 1 , 1997
7:00 P .M. -9 :00 P .M.
He said that the closest tower is located just north of Sherwood in
the bean fields a n d one in Cabot . He said that an air space study
has given clearance for up to 16 0 ' for tower construction pointing
out that the request is for 140 ' . He related that business
accounts have been l ost in that their needs cannot be met . He
pointed out that the company is under an FCC mandate to provide a
service, build a quality product and maintain it, which he said
cannot be done without the assistance of the city.
He mentioned that All-Tel constructed a tower in the City of
Jacksonville in June of 1986 on Gwatney Chevrolet propert y which is
the only cellular phone tower in the City of Jacksonville at the
present time. He pointed out that thi s is the first request made
by Southwestern Bell to construct a tower adding that another
request will probably n ot be made for another three t o five years.
He said that any future ordinances and/or zoning laws of the City
specifically addressing t ower issues would certainly be respected
by the company .
He related to the Council that after ident i fyi n g the locat i on for
the tower , he visited the office o f the City Clerk and found that
there were no ordinances in place addressing communication towers.
Pictures of the site showing a wooded buffer zone was presented to
the Council . He said that a 140' tower is proposed o n a land area
50 ' X 5 0' a pproximat e l y 250' from any r e sid e nce pointing out that
the tower can be moved closer to the interstate if n ecessary . He
related that an 11 1/2' by 22' exposed aggregate concrete building
is proposed adding that a chain link or wooden privacy fence would
be constructed around the property.
He said t hat co-location is an issue e xpressing that i t is unlike ly
t hat All-Tel would ma ke such a request . He said that Sprint would
be t he most logical company to do so and that t he requ est would be
given consideration by Southwestern Bel l. He point ed o ut that
there would be availability of service to the Fire and Police
Departments of the City a s we ll .
He aske d t hat the Council cons i der his request in that it was
started prior to the issuance of a morat or ium noting how critical
t iming and tower con s truct ion is for customers i n t he area .
A lengthy discussion by the Coun c il e nsued during whi c h i t was
determined that the All-Tel tower is e st imated t o be 120'.
City Engineer Reel related that h e ha s viewed the site with Mr.
Stewart a dding t ha t he h as n ot issued a permit of any k ind.
8
·/'7/
CI TY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNC I L MEETING
AUGUST 21 , 1997
7 :00 P .M. -9 :00 P .M.
Mayor Swaim voiced that in looking at other ordi nances it seems
that a 100 ' tower wo u ld be more logical than 140' noting that the
City of Sherwood requires the 100' height as we ll as other c i ties
in other parts of the country.
Alderman Sansing questioned the position of the LRAFB with regard
to the tower construction .
City Engineer Reel said t hat his infor mation from the base, through
Mr. Lu cian Gil l , is tha t a l etter be placed on file with LRAFB
stating c l earance to Southwestern Be ll f r om FAA for a certain
height . He related that a letter now exists for clearance of up to
160 I,
Alderman Fletcher voiced that h e desired t h at businesses as well as
individ uals benefit and prosper as he pointed out the need to
address the tower i n question as well as the whole issue of
telecommunications in a timely f ashion .
Alderman Sans i ng , Alde r man Lewis , and Alderman Elliott related that
they felt more information i s needed suggesting a two-week to
thirty day moratorium be f ore maki ng a decision regul ating
te l ecommuni cat i ons within the City o f Jacksonville.
Mr . David Henry , represen ting Dana West , encouraged the Council to
go ahead wi th approving the tower requested, protecting his clients
interest a d ding that he respects Council desire to protect the
p u b lic interest. He s u ggested an agreed deferral ins tead of a
moratorium while Counc i l works out the prol iferat i on of towers
which might prevent unnecessary delays.
Mr. Greg Kidd presented a petition to the Council with reference to
the tower r eques t ed by Mr. Stewa r t.
Discussion ensued as to addressing the request prior to the
adoption o f an ordinance .
Ci ty Attorney Bamburg pointed out that the Ci ty of Jacksonville has
the authority thro ugh the te l ecommunicat ions act to permit a t ower,
however, withou t an ordinance in p l ace t h ere i s nothi ng t o provi de
d irection . He related the possibi l i ty of di f ficulties t h at mi ght
occur i f the permi t is granted prior to an ordinance adoption. He
told the Council that he would prefer it be handled a l l at once on
whatever t i me basis the Council desired .
9
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 21 , 1997
7 :00 P .M. -9 :00 P.M .
Alderman Wilson related that t h e absence of an ordinance does not
mean somet hing is prohibited , adding that l aws are not expressly
necessary in every incidence .
City At torney Bamb urg relat ed t h at it i s his r esponsibil i ty to
provi de the Ci t y Council wi t h the best legal recomm endations a n d
advice he can offer.
Alder man Wi ll iamson related that customers i n Jacksonvi l l e have the
s e rvice , and exp ressed supp ort of a time l y decision for a
communication tower.
Alderman Fletcher moved, seconded by Alderman Ray to approve t he
request for a communications tower .
Afte r a po int of orde r the motion and second stands with the
follow i ng addition : stipulating tower height to be 140 feet , no
taller than the "All tel" tower, as close to the freeway as
possible .
Discussion ensued as to the actual height of the Alltel tower.
Mr . Stewart offered to have the tower measured a nd provide that
information to City Engineer Ree l.
Mayor Swaim clarified the item of busi n ess at hand asking that the
motion and second be withdrawn providing for the following motion:
Alderman Smith moved, seconded by Alderman Ray to suspend the rules
and place consideration of placement and height for a
c ommunications tower on the agenda . MOTION CARRIED with Alderman
Sansing voting NAY.
Alderman Fletcher moved, seconded by Alderman Ray to approve the
request for a communications tower at 2711 T .P. White Drive no more
than 140 feet in height, no higher than the Alltel tower, as close
to T .P. White Drive and the freeway as possible . MOTION CARRIED.
Mayor Swaim pointed out that t he above d ecision does not re lieve
the Council o f the responsibil i ty of pre pari ng an ordinance to
address the situation of te l ecommunicat i on towers .
Alderman Wi lson moved, seconded by Alderman Williamson t h at the
staff at City Hall be advised t o reject any applications for a
telecommunications tower until the second meeting of the City
Council in September at which time a committee will have provi ded
an ordinance regulating location, height, etc. of the towers.
10
(1 tf
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 21, 1997
7:00 P.M . -9:00 P.M .
Alderman Wilson suggested the second meeting in September as the
time for a decision to be made on t he item of business.
Mr. Stewart expressed appreciation to the Council for their
decision regarding construction of the tower on T.P. White Drive.
City Attorn ey Bamburg advised the Counci l that it would be better
to have a Resolut i on that supports the action just taken adding
that if t he re are Council minutes to support direction for t he
staff, there is a basis for refusal by the s ta ff to accept
applications for telecommunication towers during the time period
designated for Council action.
At this time a vote was taken, the MOTION CARRIED , with Alderman
Sansing voting NAY.
Dana West expressed appreciation to the Council for approval of the
tower on T.P. White Drive.
The fo llowing committee was appointed by Mayor Swaimi
Marshall Smith, Robert Lewis, and the City Attorney.
Alderman
It was suggested that Donnie Farmer of GTE be asked to serve on the
committee as wel l.
ANNOUNCEMENTS :
Mayor Swaim announced the fall conference of the Municipal League
in Springdal e the second , third , and fourth of November, 1 997.
ADJOURNMENT :
Mayor Swaim adjourned the meeting at approximately 9:00 p.m .
Respectfully,
.~~6 x~. ;::~A~{)___;
LU--la M. Leonarci::
City Clerk-Treasurer
1 1
l
CITY OF JACKSONVlu..E
TABULATION SHEET ll lD NUMBER !AX9 7015
HOSPITAL BLVD DRAINAGE IM PROVEME NTS
ITEM !I' QTY. DESCRIPTION
I. 0.2AC CLEAR.lNG AND GR UB BING
2. SOOCY UNCLASS IFIE D EXCAVATION
3 . 250 SUBGRADE MATERIAL
TON
4. 690 LF CONCRETE DITCH BOTTOM
5. 145 LF CONCRETE DITCH BOTTOM
6. 320 LF CONOU:T£ ·v· DITCH
7. 3500 E.A CONCRETE BLOCK (oX s · X 16')
8. 200CY FILL MATERIAL
9 . 300 SY SOLID SOD
10 300 SY SEED &. FERTILIZE
DEPT. ST REET
J
DATE RIIJ197 T IME I 0:00 A.M
BUI LDING &. lJfiL!Tl£S LASITER ASPHALT
MAINTENANCE
UNIT AMOUNT UNIT AMOUNT
50.000.00 10.000.00 5 0,000.00 10.000.00
15 .00 7.500 .00 20.00 10.000.00
15.00 3.750.00 20.00 5.000.00
45.00 30,600.00 35.00 ~3.800.00
55 .00 7.975 .00 40.00 5,800.00
65.00 20.900.00 35.00 11.200.00
5.00 I i.500.00 600 21.000.00
15.00 3.000.00 15.00 3.000.00
5.00 1.500.00 5.00 1.500.00
3.00 900.00 1.00 300.00
TOTAL PR1CE ·f~~:f7\:8;~Tl:f 103,525.00 ~. ~;~.:· ... :;~:.; ... ~:-~~i~ 9 1.600.00
TERMS
RECOMMENDED BIDDER
-----
)
OPENED llY lU LEONARD
TABUlATED 0 (\ . ~ llY LI Z TUCK r;:j-0 • ·~
TOWNSHIP BUllDERS, I&. S CONSTRUcnON MCV, INC.
INC.
UNIT
5,990.00
6.00
3~.00
25.00
32.00
25.00
13.00
22 .00
6.00
.60
f~~:.:::h:::{~·~::~~
\
'
AMOllm" UNIT
1.198.00 5 .000.00
3.000.00 15.25
8.500 .00 12 .00
17.000.00 21.00
4.640.00 25.00
8.000.00 20.00
45.500.00 6.60
4.400.00 8.00
1.800.00 5.50
190.00 1.66
94.218.00 :~~.~~~)~=-l~:fi~~~-
-----
\
\
AMOUNT UNIT AMOUNT
1.000.00 5,000.00 1.000.00
7.625 .00 23 .00 11.500.00
3 .000.00 15.00 3 .750.00
14 .290.00 34 .00 23.120.00
3.625.00 4 0.00 5.800.00
6.400.00 21.00 6.720.00
23.100.00 5.00 17.500.00
1.600.00 10.00 2.000.0 0 1
1.650.00 5.00 1.500.00
498.00 t.OO 300.00
62.778.00 e~:~~~~0r:~~~g 73,!90.00
~--------
............
~ I
CITY OF /ACKSONVIUE
TABl.JlATION SHEET BID NUMBER !AX 9701 S
HOSPITAL BL VO DRAINAGE IMPROVEMENTS
ITEM# QTY. DESCRIPTION
I. 0.2AC CUAJUNG AND GRUBiliNG
2. 500CY UNCLASSIFIED EXCAVATION
3. 250 SUBGRAO E MATERIAL
TON
4 . 680 LF CONCRETE D ITCH BOTIOM
5. 14 5 LF CONCRETE DITCH BOTIOM
6. 320 LF CONCRETE '\'" DITCH
7. 3500 E.A CONCRETE llLOOZ (S" X 8" X 16')
8. 200CY HU.. lilA TERIAL
9. 300SY SOLID SOD
10. 300 SY SEED & FERTIUZE
DEPT. .s.IJ1ill DATE ft/1319 7 TIME 10 :00 A.M
JEFCO
UNIT AMOUNT I UNIT I AMOUNT
5,000.00 1,000.00
15.00 7.500.00
14.00 3,500.00
35 .00 23.800.00
40.00 5.800.00
30.00 9.600.00
4.00 14 .000.00
12.00 2.400.00
5.00 1.500.00
2.00 60000
1
,.. ,. ·< ,.r·:·/', .• ,,c."
TOTAL PRICE ;,_;:._7\1. ;, ~ ,;-;:,;1. 69,700.00 f:::~~;~:~:~.;~~~:.~i-1
TERMS
RECOMMENDED lliDDER
/.
---!:._1
'\}
OPENED BY !.U !.F.ONARO TABULATED BY LI Z TUCK Jj ~
I UNIT I AMOUNT I UNIT I AMOUNT I UNIT I AMOUNT
:'~:1;;!~~~-:if{:-i~ :~¥it~: ~~;·~J~~i 1 ·~~7£~j~~~~~:~
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
SEPTEMBER 4, 1997
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
Animal Control
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
a.
Regular City Council Meeting
August 21, 1997
Regular City Council Meeting
August 7, 1997
Regular Monthly Report/August
ORO. 1083 (#11-97) Waiv ing
Competit ive Bidding /Purchase
Emergency Record ing System
b. ORO. 1084 (#12-97) Fi li ng
Petitions for Independent
Candidates
c. ORO. 1085 (#13-97) Setting
forth election and /or rate
increase for funding of
Wastewater Mandates
1c 1R
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 4, 1997
7 :00 P .M. -7:55 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the City o f Jacksonville, Arkans a s me t in
Regula r Session on September 4, 1997 at the regular mee ting place
of t h e Council. Alderman Howard delivered the invocation after
which Mayor Swaim led the standing audi ence in the 11 P l edge o f
Allegiance 11 to the flag.
ROLL CALL: Aldermen : Elliott, Smith, Lewis, Sansing, Ray,
Wi lson, Williamson, Keaton , and Howard answered ROLL CALL. Alderman
Fletcher came in at approximately 7:09p.m .. PRESENT TEN {10),
ABSENT (0). Mayor Swaim answered ROLL CALL and declared a quorum.
Others present for the meeting were: City Attorney Robert E.
Bamburg , Deputy City Cl erk Susan Davitt, Ci ty Engineer Duane Reel,
Public Works Director Murice Green, from the Office of Economic and
Community Development Frank Row land , Fire Ch i e f Rick Ez ell ,
Chairman of the Sewer Commission Joan Zumwal t, Wastewater Manager
Dave Thomas, Chamber of Commerce Director Mickey Anders, Mrs. Edith
Smith, Wastewater Commission memb e rs, Mr. Steven Ward, intern from
Mayor Swaim's office, other City employees, interested cit izens and
members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of August 21, 1997 for study and ac t i on at the next Regu lar
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Lewis moved , seconded by Alderman Wilson that the minutes
of the Regular City Council Meeting of August 7, 1997 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA: ANIMAL CONTROL DEPT.
Alderman Wilson moved, seconded by Alderman Ray to APPROVE the
monthly Animal Control Report for the month of August, 1997.
Report reflects the following:
REVENUES .•............................. $
CONTRIBUTIONS .......................... $
ADOPTION/FINES ........................ $
SECURITY DEPOSITS ...................... $
632.50
.00
632.50
.00
TOTAL .................................. $ 632.50
ROLL CALL : Aldermen: Elliott, Smith, Lewis, Sansing, Ray,
Wilson, Williamson, Keaton and Howard voted AYE. MOTION CARRIED.
1
WATER DEPARTMENT:
WASTEWATER DEPARTMENT :
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT :
PARKS & REC DEPARTMENT :
SANITATION DEPARTMENT:
PLANNING COMMISSION :
GENERAL:
CITY OF JAC KSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 4, 1997
7:00 P .M. - 7 :28 P.M.
a. ORDINANCE 1083 (#11-97) AN ORDINANCE WAIVING COMPETITIVE BIDDING
BY THE CITY OF JACKSONVILLE , ARKANSAS, FOR THE PURPOSE OF
PURCHASING AN EMERGENCY RECORDING SYSTEM; DECLARING AN EMERGENCY ;
AND , FOR OTHER PURPOSES.
Mayor Swaim explained t hat the item has been before the Council
previously. He r e l ated t h at a comp arable p i ece of equipment
desired for competitive bidding could not be found by Chief Eze ll
with one except i on . He said t he Chief d id n ot feel comfortabl e
with the e q uipment in that it was new on the market and had not
been tested and that there was no other city to recommend it.
Chief Eze ll relat ed that t h e communication equipment to be
purch ased is a d i g i tal recorder unlike the systems being used n ow
which is ant iquated . He said that the Po l ice Department use s a
ree l to reel dictaphone and the F i re Department uses a VCR type
system. He pointed out that t h e new system uses a bout 550 hours of
vo i ce activa tion , a dding that each tap e can b e used approxi mate l y
t wo weeks. He said that it is des i gned to capture t alk groups
r elat i n g that the Ci ty of Memphis and the State Pol i ce i n Tennessee
and Missouri are using the equipment. He said that the system will
handle up to four o p erators at once with regard to recording calls.
Alderman Wi lson moved , seconded by Alderman Wi lliamson to place the
Ordi nance o n FIRST READING. ROLL CAL L: Aldermen : E l l iott, Smith,
Lewis, Sansing , Ray, Wilson, Williamson , Keaton and Howard voted
AYE . NAY ( 0) . Moti on received nine ( 9) affirmat i ve votes , ( 0)
negative votes . MOT I ON CARR IED. Whereupon , City Attorney Bamburg
read the Ord inan ce .
Al der man Ray moved, seconded b y Al derman San sing to dispense with
the reading of the Ordinance in its entirety. ROLL CALL:
Aldermen : E lliott, Smith, Lewis, Sansing , Ray , Wilson, Williamson ,
Keaton and Howa rd voted AYE. Motion received nine (9) affirmative
votes, (0) negative vote. MOTION CARRIED .
2
!17
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 4, 1997
7:00 P.M . - 7 :28 P .M.
Alderman Smith moved, seconded by Alderman Lewis to ACCEPT the
Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Sm i th,
Lewis , Sansing, Ray, Wilson, Williamson, Keaton and Howa rd voted
AY E. NAY (0). Motion received nine (9) affirmat i ve votes, (0)
negative votes. MOTION CARRIED.
Alderman Sansing moved, seconded by Alderman Elliott to suspend the
rules and place the Or dinance on SECOND READING. ROLL CALL:
Aldermen: El liott, Smith, Lewi s , Sans ing , Ray, Wilson,
Williamson, Keaton and Howard voted AYE. NAY ( 0) . Motion received
nine (9) affirmative votes, (0) negative votes. MOT I ON CARRIED.
Whereupon City Attorney Bamburg read the Ordinance for the Second
Time .
Alderman Lewis, moved, seconded by Alderman Howard , that Ordinance
be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen :
Elliott, Smith, Sansing, Ray, Wilson, Williamson, Keaton and Howard
voted AYE. NAY (0). Motion received nine (9) affirmative votes,
(0) negative votes . MOTION CARRIED. Ordinance read THIRD AND
FINAL TIME by City Attorney Ro bert Bambur g .
Alderman Lewis moved , seconded by Alderman Ray, that Ordinance 1083
be APPROVED AND ADOPTED . ROLL CALL: Aldermen : Ell i ott, Smith,
Sansing, Ray, Wilson, Fletcher, Wi lliamson, Keaton and Howar d voted
AYE. NAY (0). Motion received ten (10) affirmative votes , (0)
negative votes. MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Sansing , that EMERGENCY
CLAUSE be APPROVED AND ADOPTED. ROLL CALL: Alder men: Elliott ,
Smith, Sans ing, Ray, Wilson, Fl etche r, Williamson, Keaton and
Howard voted AYE. NAY (0). Motion received ten (10) affirmative
votes, {0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1083 THIS THE 4th DAY
OF SEPTEMBER, 1997.
b. ORDINANCE 1084 {#12-97) AN ORDINANCE REQUIRING INDEPENDENT
CANDIDATES FOR MUNICIPAL OFFICE OF THE CITY OF JACKSONVILLE,
ARKANSAS, TO FILE PETITIONS FOR NOMINATIONS AS INDEPENDENT
CANDIDATES WITH THE PULASKI COUNTY BOARD OF ELECTION COMMISSIONERS
NO LATER THAN NOON OF THE DAY BEFORE THE PREFERENTIAL PRIMARY
ELECTION ; ESTABLISHING A METHOD OF PUBLICATION OF SAID PROVISIONS;
AND FOR OTHER PURPOSES .
After bri ef comments regarding the procedure followed in the past
wi th regard to independent candi dates, it was determined that t here
is approximately a three month period lost in the filing process
3
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 4 , 1997
7:00 P .M. -7:28 P .M.
with passage of the ordinance. Mayor Swaim pointed out that all
candidates filing for public office wi ll be required to file before
the May primary election.
Alderman Smith moved, seconded by Alderman Williamson to place the
Ordinance on FIRST READING . ROLL CALL : Aldermen: Elliott, Smith,
Lewis, Sansing , Ray, Wilson, Fletcher, Williamson, Keaton and
Howard voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED . Whereupon, City
Attorney Bamburg read the Ordinance .
Alde rman Ray moved, seconded by Alderman Sansing to dispense with
the reading of the Ordinance in its entirety. ROLL CALL:
Aldermen: Elliott, Sm ith, Lewis, Sans i ng , Ray, Wilson , Fletcher,
Williamson, Keaton a n d Howard voted AYE. Motion received ten (10)
affirmative votes , (O) negative vote. MOTION CARRIED.
Alderman Ray moved , seconded by Al derman Smith to ACCEPT the
Ordinance on FIRST READING. ROLL CALL : Aldermen : El liott, Smith,
Lewis , Sansing , Ray , Wilson , Fletcher , Williamson, Keaton and
Howard voted AYE . NAY (0) Motion received ten (10) affirmative
votes, (0) negative votes . MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Sansing to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Ell i ott, Smith, Lew i s, Sansing , Ray, Wilson, Fletcher,
Will i amson, Keaton and Howard voted AYE. NAY (0). Motion received
ten (10) affirmative votes, (0) negative votes. MOTION CARRIED.
Whereupon City Attorney Bamburg read the Ordinance for the Second
Time.
Alderman Sansing, moved, seconded by Alderman Elliott, that
Ordi nance be placed on THIRD AND FINAL READING. ROLL CALL:
Aldermen : Elliott, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Howard vot ed AYE . NAY (0). Motion received
ten (10) affirmative votes, (0) negative votes. MOTION CARRIED .
Ordinance read THIRD AND FINAL TIME by City Attorney Robert
Bamburg .
Alderman Ray mo ved, seconded by Al derman Wilson, that Ordinance
1073 be APPROVED AND ADOPTED. ROLL CALL : Aldermen : Elliott ,
Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton
and Howard voted AYE . NAY (0). Motion received ten (10)
affirmative votes , (O) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1084 THIS THE 4th DAY
OF SEPTEMBER, 1997.
4
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 4, 1997
7:00 P.M. -7:28 P.M.
c. ORDINANCE 1085 (#13-97) AN ORDINANCE PROVIDING FOR THE LEVY OF
A ONE PERCENT (1%) SALES AND USE TAX FOR FORTY-TWO (42) MONTHS
WITHIN THE CITY OF JACKSONVILLE, ARKANSAS; PRESCRIBING OTHER
MATTERS PERTAINING THERETO; AND, FOR OTHER PURPOSES.
Alderman Smith moved, seconded by Alderman Lewis to place the
Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and
Howard voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED. Whereupon, City
Attorney Bamburg read t he Ordinance.
Mayor Swaim explained that the election has to be set with passage
of an ordinance by the Council and then a second ordinance has to
approve the ballot for the election.
City Attorney said Ordinance 1085 levies the tax only when approved
by the voters at a special election. He said that ordinance 1086
will actually call the election as required by State Statutes.
Mayor Swaim voiced that OPTION 1, as presented to the City Council
on August 21, 1997 WITH ALTERATIONS, is inclusive in the ordinance.
He pointed out that the sales tax receipts as listed will be
changed from $7,200,000.00 instead of $8,400,000 .00 with the
deletion of the 0 & M.
Mr. Larry Gaddis reviewed
Utility Contribution
Air Force Base
Option 1 :
Rate increase (3 1/2 yrs)
Prepayments
$ 1,500,000.00
$ 1,310,000.00
.00
.00
(beginning 2 0 01)
For O&M $ 302,070.00
Loan Proceeds .00
Cumulative Loan Payments .00
Sales Tax
TOTAL
dollar contribution
$ 8,400,000.00
$11,512,570.00 (not counting
by the City of Jacksonville)
the million
He said that the ordinance sets forth a user charge increase in the
year 2001 and includes the million dollar contribution to the
project from the City of Jacksonvill e to the project which reduces
the total requirement from the sales tax. He said that the option
assumes that everything at this point with regard to projections of
cost estimates and bids being good and that the sales tax rate
produces what is anticipated and the existing O&M will be covered
as projected.
5
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 4, 1997
7 :00 P.M. -7 :28 P .M.
Mayor Swaim relat ed t hat the sales tax needs to be implemented in
quarters adding that the Council can set the tax for three years
plus .
Mr. Gaddis said that the big demand wi ll hit about 1999 with regard
to the Adm i nistrative Order from EPA addin g that the final day to
start cons t ruction i s April of 1999.
Mayor Swaim pointed out that predictions with reference to
recess i on a n d competit i on are impossible to factor into the overall
p r oject.
Commen t s from the Counci l were suggestive that a longer time for
the one cent (1 %) sales tax would be better t han running short of
fun ds a n d the g eneral consensu s was for a forty-two (42) month
period with use of all sales tax money collected before a user fee
increase is implemented.
Mayor Swaim related that the ordinance sets forth that the general
public wil l be given the opportunity t o vote for or against a one-
cent (1%) sales tax. He said that a rate increase is the other
option which involves bond activity thus creating an interest
indebtedness of app r oximately seven (7) million dollars .
Mayor Swaim stat ed that the action by ordinance is necessary due t o
the "Administrative Order '' handed down by EPA .
Mr. Mickey Anders r elated that the Chamber of Commerce has not
taken a publ ic stand for or against a one-percent (1%) sales tax .
He said that approximately 200 surveys were sent to members of the
Chamber o f Commerce wit h reference to the issue at hand. He said
that thirty-five r e sponded by fax in favor of Option 1 .
Alderman Fletcher stated that he feels the decision is that of the
general public and not the City Council pointing out that they will
decide which of t he two, a one -percent (1%) sales tax or a rate
increase, is to be administered to fund the EPA mandates.
Mayor Swaim said t hat he f ee l s letting the public make up the ir
mind about the issue is fair .
Alderman Fletcher moved , seconded by Alderman Smith to amend
Ordinance 1085 to read forty-two (4 2 ) months rather than thirty-six
(36) months . ROLL CALL: Aldermen : Elliott , Smith, Lewis,
Sansing, Ray, Wilson, Fletcher, Williamson , Keaton and Howard voted
AYE. NAY (0) Motion received ten (1 0) affirmative votes, (0)
negative v o tes. MOTION CARRIED .
6
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 4, 1997
7:00 P .M. -7:28 P.M.
Alderman Wilson moved, seconded by Alderman Sansing to ACCEPT
Ordinance 1085 as amended on FIRST READING. RO LL CA LL: Aldermen :
Ell i ott, Smith, Lewis, Sans i ng , Ray, Wi l son , F l etcher , Williamson ,
Keaton a n d Howar d voted AYE . NAY (0). Motion received ten (10)
affirmative votes, {0) negative votes . MOTION CARRIED.
Alder man Smith moved, seconded by Alde r man Lew i s to suspend the
rules and place Ordinance 1085 as amended on SECOND READING . ROLL
CAL L: Aldermen: El l iott, Smith , Lewis, Sansing, Ray, Wi lson ,
Fletcher , Wi l liamson, Keaton and Howa r d voted AY E . NAY ( 0) .
Motion received ten (10) affirmative votes, {0) negative votes.
MOTI ON CARR IED . Wh ereupon Ci ty Attorney Bamburg read the Or dinance
fo r the Second T ime .
Alderman Sans i ng, moved , seconded by Alderman Ray, that Ordinance
1085 as amended be placed on THIRD AND FINAL READING. ROLL CALL :
Al d e rmen: E l l i ott , Sm i th, Lewis, San s ing, Ray, Wi l son, F l e t c he r,
Williamson Keaton and Howard voted AYE . NAY (0). Motion received
ten {10) affirmative v otes, {0) negative votes. MOTION CARR I ED.
Ordi nan ce r e a d THIRD AND FINAL TIME b y City Attorney Robert
Bambur g.
Alderman Sansing moved , seconded by Alder man Ray, that Ordinanc e
1085 as amended be APPROVED AND ADOPTED . ROLL CALL: Al de rmen:
Elliott , Smith , L ewis, Sansing, Ray, Wilson , F letcher , Willi amson,
Keaton and Howard voted AYE. NAY (0). Motion received ten {10)
affirmative votes, {0) negative votes. MOTION CARRIED.
ORDINANCE AP PROVED AND ADOPT ED AND NUMB ERED 1085 THIS THE 4th DAY
OF S E P TEMBER, 1997.
DEVIATION IN AGENDA:
Alderman Smith moved , seconded by Alderman Ray to SUSPEND THE RULES
AND PLACE 1086 (#14-97) on the Agenda for action . ROLL CALL:
Aldermen Elliott , Smith , Lewis , Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Howard voted AYE. Motion received ten (10)
affirmativ e votes, {0) negative votes. MOTION CARRIED.
b. ORDINANCE 1086 (#14-97) AN ORDINANCE CALLING AN ELECTION AT A
SPECIAL ELECTION IN THE CITY OF JACKSONVILLE , ARKANSAS, ON THE
QUESTION OF LEVYING A ONE PERCENT {1%) SALES AND USE TAX FOR FORTH-
TWO {42 ) MONTHS WITHIN THE CITY OF JACKSONVILLE, ARKANSAS;
DEFINING THE TERM "SINGLE TRANSACTION"; PRESCRIBING OTHER MATTERS
PERTAINING THERETO; DECLARING AN EMERGENCY; AND, FOR OTHER
PURPOSES .
7
CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 4 , 1997
7 :00 P.M. -7:28 P.M.
Alderman Keaton moved , seconded b y Alderman Williamson to p l ace the
Ordinance on FIRST READING . ROLL CALL : Al der me n : Elliott , Smi th,
Lewi s , Sans i ng , Ray , Wi l son, Fletche r , Wi l l i amson , Keat on and
How a rd voted AYE. NAY (0). Motion received t en (10) affirmative
votes, (0) negative votes. MOTION CARRIE D . Wh ereupon, City
Attorn ey Bamburg read the Ordinance . (City Attorney Bamburg read
the ballot title .)
Alde r man Ray move d, se c onded b y Al derman Smith t o dispense with the
reading of the Ordinance in its entirety . ROLL CALL: Al d e rmen:
El liot t, Sm ith, Lew i s , San sing, Ray , Wi lson, Fl etcher, Williamson,
Kea t on and Howard voted AYE . Motion received ten (10) affirmative
votes, (0) negative vote . MOTION CARRIED.
Alde r ma n San s ing moved, seconded by Alderman Howard to ACCEPT
Ordinance 1086 on FIRST READING. ROLL CALL : Al dermen : El l iott,
Sm i th, Lewis , Sans i ng , Ray , Wilson , Fl etcher, Wi lliamson , Kea t on
and Howard voted AYE . NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes . MOTION CARRIED .
Al de r ma n Smith moved , seconded by Alderman Lewis to suspend the
rules and place Ordinance 1086 o n SECOND READING. ROLL CAL L :
Aldermen: El l iott , Smith, Lewis , Sansing , Ray, Wilson, F l etcher ,
Wi ll i a mson, Keaton and Howard voted AY E. NAY (0). Motion received
ten (10) affirmative votes, (0) negative votes. MOTION CARRI ED.
Wh e r eupon City Atto r ney Bamburg read the Ordinance for the Second
Time .
Al derman Sansing, moved , seconded by Alderman E l liott , t h at
Ordinance 1086 be p l aced on THIRD AND FINAL READING. ROLL CALL :
Aldermen: Elliot t , Smith , Lewis, Sans ing , Ray , Wi l son , Fletcher,
Williamson , Keaton and Howa r d vot ed AYE. NAY ( 0) . Motion received
ten (10) affirmative votes, (0) negative votes. MOTION CARR I ED .
Or d i nan ce r ead THIRD AND FINAL TIME by Ci ty Attorney Robert
Bamburg.
Al derman Ray moved , seconded by Alder ma n Wilson , that Ordinance
1086 be APPROVED AND ADOPTED . ROLL CALL : Aldermen : E lliott ,
Sm i th , Lewis , Sansing , Ray, Wi l son , F letche r , Wil l iamson , Keaton
and Howard voted AYE. NAY ( 0) . Motion received ten ( 10)
affirmative votes, {0) negative votes . MOTION CARRIED .
Alderman Smith moved, second ed by Alderman Sans ing , tha t EMERGENCY
CLAUSE be APPROVED AND ADOPTED . ROLL CALL : Aldermen: Elliott ,
-~ Smi t h, Lewis , Sansing, Ra y , Wi l son , Fl etcher, Will i a ms o n, Keaton
and Howard voted AY E . NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED.
8
CITY OF JAC KSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 4, 1997
7 :00 P.M. -7:28 P.M .
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1086 THIS THE 4th DAY
OF SEPTEMBER, 1997.
DEVIATION IN AGENDA : CDBG PROJECT I Request to accept Bid I BOYS
& GIRLS CLUB
Alderman Elliott moved, seconded by Alderman Smith to place on the
Agenda a request to accept a bid for the Boys & Girls Club CDBG
Project. MOTION CARRIED .
Mr. Frank Rowland pointed o u t t h at t he cost of the pro j ec t was
bud geted in the 1 997 budget at $21 ,000 .00.
Alderman Smith moved, seconded by Alderman Williamson that the b i d
of $18,500 .00 from Lassiter to the CDBG Department , for the Boys &
Girls Club Drainage Project be accepted . MOTION CARRIED .
ANNOUNCEMENTS :
Mayor Swaim po i nted out that there wi ll be a mee t ing of the
Telecommunications Committee chaired by Alderman Smith at 4:00p .m.
September 10, 1997 .
Alderman Keaton requested that the committee working toward an
ordinance governing fencing of undesirable locations referencing
storage of cars, appliances, etc., will meet at 6:00 p.m. 18
September 1997 in the Council Chambers .
Alderman Fletch er suggested that a committee be formed to work on
developing more landscaping related to businesses in the City .
Mayor Swaim requested that the City Clerk retain written data
submitted by Alderman F letcher for distribution to a comm i ttee to
be formed in the near fut u re.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7 :55 p.m.
Respectfully,
-~~~ '71c . Ln-~~C) ~ M. LeonarCl.
City Cl erk-Treasu rer
9
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
SEPTEMBER 18, 1997
7:00p.m.
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
FIRE DEPT:
OECD DEPT:
6. WATER DEPARTMENT:
7 . WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REG DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
Regular City Council Meeting
September 4, 1997
Regular City Council Meeting
August 21 , 1997
Regular Monthly Report/August
Regular Monthly Report/August
Request from Finance Dept:
Purchase of "Fixed Asset Software"
and "Additiona I Network Memory"
Park & Rec Commission:
Mr. Curtis Green
Report: Communications Committee
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 18, 1997
7 :00 P .M. -7 :20 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the City o f Jacksonville, Arkansas met in
Regu l ar Sessi o n on September 18, 1997 at the regular meeting place
o f the Counci l . Al derman Ray delivered the invoc ation after which
Mayor Sw aim led t he s t anding a u dienc e i n t he 11 P ledge o f Al l eg i ance 11
to the flag.
ROLL CALL: Aldermen : Elliott, Smith, Lewis, Ray, Wilson,
Fletcher, Keaton, and Howard answered ROLL CALL. Aldermen Sansing
and Williamson informed Mayor Swaim that they would be unable to
attend the meeting. PRESENT EIGHT (8 }, ABSENT (2}. Mayor Swaim
answered ROLL CALL and declared a quorum. He expressed
appreciation to the audience for their attendance .
Oth ers present for the meeting were: City Attorney Robert E .
Bamburg , Person nel Director Michael Beeman, Ci t y Engineer Duane
Reel, F i re Chie f Rick E ze l l , P olice Chief Larry Hibbs, Police Ch i ef
Rick Ezel l , Finance Di rector Paul Mushrush, Economic and Community
Development Director Phil Sullivan, Mrs . Judy Swaim , Mrs . Dee Dee
Hibbs , other Ci ty employees , interested citizens and me mbers of the
press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Cou ncil
Meeting of September 4 , 1997 for study and action at the next
Regular City Council Meeting .
APPROVAL AND/OR CORRECTION OF MINUTES :
Alderman Smith moved, seconded by Alderman Howard that the minutes
of the Regular City Council Meeting of August 21, 19 9 7 be APPROVED .
MOTION CARRIED.
CONSENT AGENDA:
FIRE DEPARTMENT:
Regular Monthly Report/Fire Department
Alderman Wilson moved, seconded by Alderman Smith that the Regular
Monthly Repor t for August , of the Jacksonville Fire Department be
APPROVED. (Said report refle cts an estimated fire loss of
$13,450.00 for the month of August .} ROLL CALL : Aldermen:
Elliott, Smith, Lewis, Ray, Wilson, Fletcher, Keaton and Howard
vote d AYE . NAY 0. MOTION CARRIED.
OECD AGENCY :
Alderman Wilson moved, seconded by Alderman Smith that the Regular
Monthly Report fo r August, 1997 of the Economic and Community
Development Department be approved. Said report reflects :
1
Public Works:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 18, 1997
7:00 P.M. -7:20 P.M.
a. Bids Received ......................................... 1
b. Interim Inspections ................................... 0
c. Project Close -out ..................................... 0
d . Pre-construction Conference .........................•. l
Hag:
Applications Processed .•................................. 2
Grants Approved .......................................... 2
Approval Pending ........•.•.............................. 0
Rehab:
a. Letters to prospective applicants •.................... O
b. Applications received ..•.•.••......................... 0
c. Work write-ups & estimates ..•......................... 2
d. Bids Advertised ....................................... 5
e. Pre-construction conferences .......................... l
f . Appraisals & Environmental reviews .................... O
g. Interim inspections •.................................. 0
h . Final Inspections ..................................... 0
i. Emergency Inspection .................................. 0
j . Partial payments ...................................... 0
k. Project Closeout .............•........................ 0
1. Warranty Repairs ...................................... 1
m. Contracts signed ...................................... 1
n. Rehab mortgages released .............................. O
Meetings:
Informational Meetings (ED) ......................•........ 5
Informational Meetings (CD) ............................... 2
Public Meeting (OECD) •...•.•.........................•... 0
ROLL CALL: Aldermen: Elliott, Smith, Lewis , Ray, Wilson,
Fletcher, Keaton and Howard voted AYE, NAY (0). MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT :
STREET DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL:
Request from Finance Department: Purchase of "Fixed Asset
..-.. Software" and Additional Network Memory"
2
CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 18, 1997
7:00 P .M. -7:20 P.M .
Mayor Swaim recognized Paul Mushrush, Finance Director.
He related a previous problem with sof tware which tracks fixed
assets. He said that for the last several years a spread sheet has
been the method used wh ich i s rather cumbersome . He said the
des i red software meets all the requirements and that the request is
for fundi ng in that the item was not budgeted. He pointed out that
the memory currently in t he network is not sufficient to cover the
add i tional space on the hard drive that will carry the software
adding that the tot a l cost of the two is approximately $5 ,500.00 .
Alderman Elliott moved, seconded by Alderman Keaton to Approve the
request of the Finance Department for software and network upgrade
amounting to approximately $5 ,500 .00 with payment for the same from
the Equipment Fund . MOTION CARRIED .
APPO I NTMENTS :
PARK & REC COMMISSION:
(Mr. Cur tis Green recommended for a term t o expire May 9, 2002)
Mayor Swaim related that Mr. Green has been recommended by members
of the Park & Rec Commission. He said that he has visited with Mr .
Green and f eels he is inter ested in welfare of the youth of the
community as well as providi ng servi ces f or all the people of the
Ci t y.
Alderman Smith moved, seconded b y Alderman Elliott to appoint Mr .
Curtis Green to the Park & Rec Commission for a term to expire May
9, 2002 . MOTION CARRIED .
ANNOUNCEMENTS :
Report: Communications Committee
Alderman Smith said that the committee has had two meet i ngs and
that a n ordinance is f orthcoming for the second meet ing in October.
Report: Fencing Committee
Alderman Keaton related that the initial meet i ng held before the
City Council Meeting was productive . He gave notice of the next
meeting to be he l d at 6 :00 p.m. at Ci t y Hal l prior to the City
Counci l meet i ng on Octobe r 2 , 1997.
Mayor Swaim recommended that careful consideration be g iven to the
above items of business.
EXISTING 1 CENT SALES TAX USE :
Mayor Swaim related that informat ion was included in t he packet.
3
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 18, 1997
7:00 P.M. -7:20 P.M.
He pointed out that the five-mi ll property tax was done away with
when the one cent tax was passed and that the use of the tax was
specifically stated.
Alderman Smith exp re s sed that the publ ic needs to be informed with
regard to the one cent sales tax, in t h e upcoming election, which
r elates to sewer improvements encouragi ng press coverage .
BUS SERVICE/CATA:
Mayor Swaim said that the service will have to be re-evaluated,
pointing out that f unding exist s through Dec. 31, 1997 . He re l ated
t hat use has not been as good as was hoped. He said that there is
a limited time that CATA will continue the bus service as it is a
l os ing p ropos i tion at present.
INTRODUCTION:
Mayor Swaim introduced Graduate I ntern Steve Ward who is working on
a Masters Degree in publ ic administration through Mayor Swaim's
office.
FIRE RATING:
Mayor Swaim sa i d that the recent ISO fire r ating o f the City of
Jacksonville will be known in the month of November .
MARSHALL RD. IMPROVEMENT AT BRADEN:
Mayor Swaim pointed out tha t in making improvements , occasionally
problems are created. He said that the fencing at the intersection
of Braden a nd Marshall Rd . wil l be reviewed .
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:20 p.m.
Respectfully,
~l!n~
City Clerk-Treasurer
4
211
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
OCTOBER 2, 1997
1. OPENING PRAYER:
2. ROLL CALL:
3 . PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
OECD
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REG DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
a.
Regular City Council Meeting
September 18, 1997
Regular City Counc il Meeting
September 4, 1997
Regular Monthly Report/September
DISCUSSION : Drainage/Hassen
Subdivision
Request to set Publ ic Hearing
Ref: Closing of Crestview Drive
between T.P. White & Vine Street
ORO . 1087 (#15-97) Annual
Millage
b . RENEWAL of Bldg. & Contents
Insurance
a. Insurance Memo/Finance Dept.
b. Annual City Auct ion /9:00a.m.
Oct. 11 , 1997
c. Annual Mums , Music, & Muscadine
Festival Oct. 4, 5, 1997
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 2, 1997
7:00 P.M. -7:38 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Ar kansas met in
Regular Session on October 2, 199 7 at the regular meeting place of
the Council. Alderman Lewis delivered the invocation after which
Mayor Swaim led t h e standing a udien ce in the 11 Pledge of All egi ance 11
to the fl ag .
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray,
Wilson, Williamson, Fletcher, Keaton, and Howard answered ROLL
CALL. PRESENT TEN ( 10) , ABSENT ( 0) . Mayor Swaim answered ROLL CALL
and declared a quorum.
Others present f o r the meeting were: City Attorney Robert E.
Bamburg, Deputy Ci ty Clerk Susan Davitt, City Engineer Duane Reel,
Publ i c Works Director Murice Green, Finance Di rector Paul Mushrush,
Police Chief Larry Hibbs, OECD Director Phil Sullivan , Mr. Steven
Ward, intern from Mayor Swaim's office , other City employees,
inter e sted cit ize ns and membe rs of the p r ess .
PRESENTATION OF MINUTES :
Mayor Swaim presented t he minutes of the Regular City Council
Meeting of September 18, 1997 for study and action at the next
Regular City Counc i l Meet i ng .
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Ray moved, seconded by Alderman Howard that the minutes of
the Regular City Council Meeting of September 4, 1997 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA : OECD AGENCY:
Alderman Wilson moved, seconded by Alderman Smith that the Regular
Monthly Report for September, 1997 of the Economic and Community
Development Department be approved . Said report reflects:
Public Works:
a. Bids Received ......................................... 1
b. Interim Inspections ................................... 2
c. Project Close-out ..................................... O
d . Pre-construction Conference ........................... 1
Hag:
Applications Processed ......••..•........................ 1
Grants Approved .......................................... 1
Approval Pending ......................................... 1
l
Rehab :
CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 2, 1997
7 :00 P .M. -7 :38 P.M .
a . Letters to prospective applicants .........•........... 3
b . Applications received ................................. 3
c. Work write -ups & estimates ...•...............•........ 2
d . Bids Advertised ....................................... 5
e. Pre-construction conferences ...........•...••••.....•. 4
f. Appraisals & Environmental reviews .•.......•.......... O
g . Interim inspections ..........•........................ l3
h. Final Inspections ..•.........................••....... 0
i . Einergency Inspection .................................. 0
j. Partial payments ...................................... 0
k. Project Closeout ...................................... 1
1 . Warranty Repairs ...................................... 1
m. Contracts signed ...................................... 4
n . Rehab mortgages released .•••...•......•............... 0
Meetings:
Informational Meetings (ED) ............................... 4
In forma tiona! Meetings (CD) ............................... 1
Public Meeting (OECD} •.•................................. 0
ROLL CALL : Aldermen : Elliott, Smith, Lewis, Sansing, Ray, Wilson ,
Fletcher, Williamson, Keaton and Howard voted AYE, NAY (0}. MOTION
CARRIED.
WATER DEPARTMENT :
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT : DISCUSSION : Drainage/Hassen Subdivsion
Alderman Wilson expl ained that Mr . Hassen and other neighbors were
seeking the advice of Council regardi ng a drainage dispute on
private property.
City Attorn ey Bamburg relat ed that the City has no re d ress
r e g a rdin g dra inage sol ely contained on private property wi thout a
p ubl i c easement.
Mayor Swai m stated the Council members were briefed and have had an
opportunity to view the sit uation, adding that he has also spoken
with Mr. Lloyd F r iedman. He related that as advised through
seve r al e n tities the position of the City must be one of no
inv olve ment in private citizen disputes. He further stated that
without writ ten permiss i on and a d edi cated easement, his
interpretation i s that the City cannot perform drainage work on
private property. Mayor Swaim related that almost three million
do l lars has been spent on signi f icant drainage problems in the City
o f Jacksonvi lle, he cautioned that involvement in thi s mat ter
2
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 2, 1997
7:00 P .M. -7:38 P.M.
would jeopardize the City's position in any number of private
citizen drainage ma tters. He related his understanding of what he
viewed as a difficu lt situation f or a ll parties invo l ved , but
stressed legal liability concerns from any involvement by the City .
In response to a question posed by Alderman Ray, Mayor Swaim
re l a t ed that City maintained ditches along Northeastern are open.
Alderman Wilson related that information from Mr. Hassen indicated
someone in the office of the Attorney General stated that the city
has the authority to intervene in the matte r.
City Attorney Bamburg relat ed that he has not been contacted by
anyon e from the Att orney Generals Office and that his concern is
that the City would make improvements with public funds on private
property in that there are no easements related to the property for
which it is responsible.
Mayor Swaim po inted out that the liability of t he Ci ty is great in
such ma tters, noting a meeting wh ich he attended recently relating
to similar situ ations .
Alderman Wilson suggested that City Attorney Bamburg meet with Mr.
Hassen and try to c lari f y information received from the office of
the Attorney General .
Mr. E. Ray Smith, 3213 T.P . White Drive, related that approximately
two years ago Mr. Hassen dug a ditch approximate ly sixteen inches
deep between property owned by Mr . Lloyd Friedman and himself. He
said this act i on rerouted the water putting it underneath the
house . He sa i d mowing of his yard was hindered due t o a swell
approximately two feet high. He said that he altered the ditch
such that he could mow hi s yard . He said that a ditch, in place
fo r about seven or eight years , was filled in on the west side of
the Smith property. He re l a t e d that now there is a levy about 18
inches tall on the property of Mr. Hassen and Mr. Price.
Mr. Thomas Hassen, 3100 Nort heastern , stated that he has lived at
the particular address since 1958 and on the Hassen property since
1946 . He related that the drainage ditch Mr. Smi t h mentioned has
been in p l ace since 1948 . He said that when the Smith home and the
Friedman home was built the di tc h went out to the freeway . He said
that the ditch is not at present and never has been on property
owned by Mr. Smith. He said that Mr . Freidman requested t h e
opening of the smaller ditch noting that a tree has grown causing
a mound of dirt that hindered water flow . He said t hat h e and a
neighbor c l eaned the ditch to the highway giving p l ace for
3
-~16
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 2, 1997
7:00 P.M. -7:38 P.M.
the water to flow. He said that Mr. Smith, by stopping the ditch,
has affected eight property owners in rerouting the water. He
said that the Prosecuting Attorney and the office of the Attorney
General related to him that one cannot stop up a ditch which has
been in place that long. He said that he has contacted a private
attorney and was informed that the property owners could file suit
in the matter.
Mayor Swaim pointed out that it is evident that a problem exists
between property owners and should be handled in c ivil court.
City Attorney Bamburg related that a prescriptive easement, which
is obtained over a number of years through usage or circumstances,
has to be declared by a court in order for it to actually exist .
He pointed out that changes in development could alter water flow
and that the courts wo uld look at all aspects . He said his concept
of the matter is that it is a private circumstance that needs to be
addressed adding that unless the City has an easement, improvements
don't need to be made on property.
Alderman Gary Fletcher questioned whet her or not any of the
property has been surrendered for an easement.
Mayor Swaim related that he is
either of the parties involved .
a legislative body and that he is
action by either.
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
unaware of any such offer from
He explained that t he Council is
administrative which prevents any
PLANNING COMMISSION: Request to set Public Hearing Ref: Closing of
Crestview Drive between T.P. White & Vine Street
Mayor Swaim proposed that the request be the first item of business
on the November 6, 1997 City Council Agenda at 7:00 p.m.
Alderman Ray
hearing for
November 6,
between T.P.
GENERAL:
moved, seconded by Alderman Wilson to set a public
7:00 p.m. at the Regular City Council Meeting of
1997 regarding a request to close Crestview Drive
White and Vine Street. MOTION CARRIED.
a. ORDINANCE 1087 (#15-97) AN ORDINANCE FOR THE PURPOSE OF LEVYING
ONE (1) MILL AND ONE (1) MILL AGAINST ALL PERSONAL PROPERTY WITHIN
THE CORPORATE LIMITS OF THE CITY OF JACKSONVILLE, ARKANSAS; FOR
THE PURPOSE OF LEVYING ONE MILL AND ONE MILL AGAINST ALL REAL
4
CITY OF JACKSONV I LLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 2, 1997
7:00 P.M . -7:38 P .M.
PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF JACKSONVILLE;
FOR THE PURPOSE OF EFFECTING CERTIFICATION TO THE COUNTY CLERK OF
PULASKI COUNTY OF THE TAX LEVIED AND OTHER PRESCRIBED MATTERS
PERTAINING THERETO; AND, FOR OTHER PURPOSES.
Alderman Wilson moved , seconded by Alderman Williamson t o place t h e
Ordinance on FIRST READING . RO LL CALL: Aldermen: Elliott, Sm i th,
Lewi s , Sansing , Ray, Wilson , Fletcher , Williamson , Ke a ton and
Howa r d voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes . MOTION CARR I ED. Whereupon, City
Attorney Bamburg r e ad the Ordinance.
Al d erman Ray moved , secon ded by Alderman Sansing to dispense with
the reading of the Ordinance in its entirety. ROLL CALL:
Aldermen: Elliot t , Sm i th, Lewis , Sansin g, Ray, Wi l son, Fletcher ,
Williamson , Keaton and Howard vo t ed AYE. Motion received ten (10)
affirmative votes, (0) negative vote. MOTION CARRIED .
Alderman Sansing moved , seconded by Alderman Lewis to ACCEPT the
Ordinance on FIRST READING . RO LL CA LL : Alder me n: E ll i ott , Smith,
Lewis , Sansing , Ray, Wi l son, Fletcher , Williamson, Ke a ton and
Howard voted AYE . NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED .
Alderman Smith moved , seconded by Alder man Lewis to suspend the
ru l es and place the Ord inance on SECOND READING . ROLL CALL:
Aldermen: Ell iott, Smith , Lewis, Sans i ng , Ray, Wilson, Fletcher,
Williamson, Keaton and Howard voted AYE . NAY (0). Motion received
ten (10) affirmative votes, (O) negative votes. MOTION CARRIED.
Whereu pon Ci ty Attorn ey Bamburg read the Ordinan ce for the Second
T i me.
Alderman Lew i s , moved , seconded by Al d e rman Ray , t h a t Ord i nance be
placed on THIRD AND FINAL READING. ROLL CALL : Alde r men: Howard,
Keaton , Wi ll iamson , Fletcher , Wilson , Ray , San s ing , Lewis, Sm i th ,
and E lliott AY E . NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes . MO T ION CA RR I ED. Ordinance r e ad THIRD
AND FINAL TIME by City Attorney Robert Bamburg.
Alderman Sansing moved, seconded by Al derman Ray, t hat Ordinance
1087 be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Wi l son,
Flet cher, Williamson, Keaton , Howard , Ray, Sans i ng , Lewis , Smith ,
and Ell i o t t AYE . NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1087 THIS THE 2nd DAY
OF OCTOBER , 1997 .
5
.21'/
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 2 , 1997
7:00 P.M. -7:38 P.M .
b. RENEWAL of Bldg . & Contents Insurance
Mayor Swaim recognized Mr. Paul Mushrush of the Finance Department
to address the item of business.
He related that the request is made annually with regard to
building and content insurance. He said that in 1996 the bid was
awarded to Gallagher & Co . wh i ch inc luded a two -year extension o n
agreement. He said that service from the company h ad been
excellent and recommended that t heir contract wi th the City be
renewed . He said that t h e total bid includes the 9-1-1 bui lding
and the new radio system . (The bid sheet is included in these
minutes as exhibit "a 11 .)
Alderman Wilson moved, seconded by Alder.man Williamson to renew the
contract with Gallagher & Co. for building and contents insurance
for the year 1998 . MOTION CARRIED. (TOTAL BID: $19,970 .4 3 paid
from the Insurance Fund subsidized through all the affected
departments}
ANNOUNCEMENTS :
Mayor Swaim pointed out that informat ion regarding new criteria for
the Inspection Department being proposed under ISO was inc luded in
the Aldermen's packet for their perusal .
AUCTION :
He announced that Annual City Auct i on scheduled for October 11,
1997 at 9:00 a.m .
MUMS I MUSIC I & MUSCADINE FESTIVAL :
Mayor Swaim announced that the annual festival is scheduled for
October 4th and 5th, 1997.
Mayor Swaim announced that Mr. Beeman has chosen to work for a
larger city and would be leav ing the City of Jacksonville.
It was requested by Alderman Wilson that a letter of appreciation
be sent to Mr . Michael Beeman for his efforts with the City.
ANNUAL CHRISTMAS PARADE
Alderman Flet c her expressed concern a bout the theme of the Annual
Christmas Parade, "Rock N ' Roll Christmas 11 • He said that as a
representative of the people, he f e lt he should bring the matter to
the attention of the Counc il.
Alderman Smith voiced that he was not present at the meeting of the
Chamber when se l ection was made but had been contacted about it .
6
ADJOURNMENT:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 2 , 1997
7:00 P.M. -7:38 P .M.
Mayor Swaim adjourned the meeting at approximately 7:38 p.m .
Respe ctfully ,
Lu M. Leona
Ci ty Clerk-Treasurer
7
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ClTY OF JACK50NVILL£
TAllUI.J\TlON Sllci;T Bll) NUMUER !AX960[J DEPT. C n"Y I!N.L DATE~ TIME W :l ' 1\ M. O PEN£[) flY 11-IA YOII SWi\f,\ol
ARl'liUR I. r.,\U..At:llcR &. ,\JtTIIUR f. GAJ.I,\G!IER &. MUNICIPAL I'ROI'EitTY • C!\Jt.'yfl\
CO. !BID) CO. tOI'riON) I'ROGRAM
BUILDIN G ANO CONTENTS IN SURAN CE
TAUUl.XfED DY liZ TU('K J :\ -
ITEM# QTY. DE SCRJPTI ON UNIT '''"fO UNT UNTf ,\J\IOUNT UNH t\MOUNT U N IT ,1,\IQUNT UNil' Ao\oi OUNT
1. I BUILDING AND CONTENTS INSURANCE $16.6?7.00 520.550.00 525.600.00 $19.816.00
DEDUCTlllLE PElt OCCURRF.NCE 2500.00 1000.00 5000.00 100 0 .00
NOT TO EXCEF.O 4% IN<.lUASE I YR lliD WIT II 2 Yll
EXTENS ION
NOTE: CAJU,IA REQUIRES PARTICIPAT ION IN Tl IF.
ENTIRE CARMA PR OGRNvl.
TOTAL PRJCE ~ff~.:1:-/.,.~ .. ··, ·.:·:.-~.: t:·:·-~~;-~::·~: L~;·~--·:~.~·: ·:· .~·>.:.· ; ·.
TERMS
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City Council Of Jacksonvil le, Arkansas
AGENDA
Regular City Council Meeting
1. OPENING PRAYER :
2 . ROLL CALL:
3. PRESENTATION OF
MINUTES :
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
FIRE DEPARTMENT
POLICE DEPARTMENT:
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS :
16. ANNOUNCEMENTS :
ADJOURNMENT
OCTOBER 16 , 1997
a.
b.
c.
a .
b .
7:00p.m.
Regular City Council Meeting
October 2, 1997
Regular City Council Meeting
September 18, 1997
Regular Monthly Report/September
Regular Monthly Report/September
BID : Breathing Air Compressor
DISCUSSION : Purchase of Leaf Vac
Activate 457 Employee Deferred
Compensation Plan/Cafeteria Plan
Checking Consolidation
DRAFT ORD. 1088 (#16-97)
Ref: Telecommunications
DISCUSSION:
De-regulation of utilities
Quarter Cent County Jail Tax
I
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 16, 1997
7:00 P.M. - 7 :50 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
Th e City Counc i l of the Ci ty of Jacksonville , Arkansas met in
Regular Session o n October 16 , 1997 at the r egular meetin g place of
the Counc i l. Alderman Smit h d e livered the invocation a fter which
Mayor Swaim l e d the s t andi ng a u dience i n the 11 Pledge o f Al legiance "
t o the flag .
ROLL CALL : Aldermen: Elliott, Smith, Lewis, Ray, Wilson,
Williamson, Keaton , and Howard answered ROLL CALL. Alderman
Fletcher came in at approximately 7:09 p .m. Alderman Sansing was
unable to attend due to his work . PRESENT nine (9), ABSENT one (1).
Mayor Swaim answered ROLL CALL and declared a quorum. He expressed
appreciation to the audience for their attendance .
Ot h ers present for the meeting were : City Attorn ey Robert E.
Bamburg , City Engineer Duane Reel, Steve Ward , Aide to t he Mayor ,
Fire Chief Rick Ezell, Po l ice Chief Larry Hibbs, Po l ice Chief Rick
E zell, Fi n ance Di rector Pau l Mu shrush a n d Accoun tant Mrs . Cheryl
E r k e l, Account s P ayable Clerk Kay Phillips , Publ i c Works Director
Mu r i ce Green , Econ omic a n d Community De ve l opment Direc t or Phi l
Sullivan, Mrs. Judy Swaim , other City employees , interested
cit i zens and me mb ers of the press .
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes o f the Regu l ar City Council
Meet i ng of October 2, 1997 for study and action at t h e next Regular
Ci ty Counc il Meet i ng .
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Elliott moved, seconded by Alderman Howard that
minutes of the Regular City Council Meeting of September 18,
be APPROVED . MOTION CARRIED .
CONSENT AGENDA:
FIRE DEPARTMENT:
Regular Monthly Report/Fire Department
the
1997
Alderman Smith moved, seconded by Alderman Lewis that the Regular
Monthly Report for September , of the Jacksonville Fire Department
be APPROVED . (Said report reflects an estimated fire loss of
$88,400.00 for the month.) ROLL CALL : Aldermen: Elliott, Smith,
Lewis, Ray, Wilson, Williamson, Keaton and Howard voted AYE. NAY
0. MOTION CARRIED .
POLICE DEPARTMENT:
Regular Monthly Report/Police Department
Alderman Smith moved, seconded by Alderman Lewis that the Regular
Monthly Report for September, 1997 of the Jacksonville Police
1
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 16, 1997
7:00 P.M. -7:50 P.M.
Department be APPROVED. Said report reflects: Fine Settlements
$ 73,880.44, Miscellaneous Payments$ 231.00, Report Sales$ 384.00
for a total Collections of $ 74,496.19. ROLL CALL: Aldermen:
Elliott, Smith, Lewis, Ray, Wilson, Williamson, Keaton and Howard
voted AYE, NAY (0) . MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT: BID: Breathing Air Compressor
Mayor Swaim introduced Chief Ezell who informed the Council that
the compressor presently being used is approximately 20 years old
and has been rebuilt twice. He related that the bid is from t he
same company who made the one being used and that he feels they are
proven.
Alderman Elliott moved, seconded by Alderman Smith to approve the
request to purchase a Breathing Air Compressor, a budgeted item,
for $14,948.00 from the low bidder, Fire Service Supply. MOTION
CARRIED.
POLICE DEPARTMENT:
STREET DEPARTMENT:
SANITATION DEPARTMENT: DISCUSSION: Purchase of Leaf Vac
Mayor Swaim introduced Alderman Williamson who addressed the item
of business.
He explained that he, Alderman Elliott, Public Works Director
Murice Green, and Finance Director Paul Mushrush have been working
on the financial status of the Sanitation Department.
He said that they have been looking at a "Leaf Vac" which will he lp
to save money in the long run as far as wear and tear on the tub
grinder.
Public Works Director Murice Green related that the concept came
from a desire to improve operations and save wear on equipment. He
explained that the backhoe is used in operations involving the
cleaning o f leaves from ditches which could easily be handled by
the leaf vac. He related that the whole leaf grinding operation
could be simplified with the "Leaf Vac" which would grind the
leaves as they are picked up. He st ated that leaves and grass are
the worst elements handled by the tub grinder. He related that a
leaf loader averages thirteen to fourtee n thousand dollars and the
hopper would run between two and three thousand.
2
CITY OF JACKSONV I LLE , ARKANSAS
REGULAR CITY COUNCIL MEETI NG
OCTOBER 1 6, 1 9 9 7
7 :00 P .M. - 7 :5 0 P .M.
Mayor Swaim related t hat pine needles are not g reat ly reduced in
volume as other leaves when mulched.
After a short discussion it was suggested that the expenditure be
tak en from the 1997 Street Funds . Ot her discussion involved
schedul ing for pickup and procedure.
In response to a suggestion from Alderman Wilson, Mayor Swaim
related that after reviewing a shuttle operat i on f or leaf dumpi ng
it appears to be more feasible, if an additional employee is hired,
to purc hase a new truck which would pay for itself in two o r three
years .
Discussion ensued as to the different available me thods of leaf
d isposal .
It was the general cons ensus of the Co uncil to pro c eed wi t h
specifi cation s and b i d p r ocess for the purchase of a "Leaf Vac ".
Alderman Williamson related that at the next regularly scheduled
Counc il meeting there will be a presentation on recycling by t he
Waste Management staff.
PLANNING COMM I SSION :
GENERAL : a. Activate 457 Employ ee Deferr e d Compens ation
Plan/Cafeteria Plan
Mayor Swaim re l ated that an Ordinance passed in 1987 authorized the
City to activate a 457 Empl oyee Deferred Compensation Plan,
however , it has not been administered yet because o f manpower and
available equipment.
Al derman Smith related t hat the Plan would de fer part of employee
earnings wh i ch also defers taxes .
Mayor Swaim explained that basically the plan i s a 401K plan for
government employees.
Alderman Wilson related that it is important to note that this plan
will not cost the City money and that the City will not be
contributing to the retirement fund . He pointed out t hat the City
will save money through lowered FICA expenses, which will in turn
go toward the administrative cost of the plan.
Alderman Wi lson moved , seconded b y Alderman Ray to a c tivate the 4 57
Employees De f erred Comp e n s a t ion P l an . MOT I ON CARRIED.
3
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 16, 1997
7:00 P.M. -7:50 P.M .
Alderman Wilson commented on the long term benefit to employees and
encouraged education of the plan.
Mayor Swaim concurred and explained that Mr. Hill would participate
in the education of employees .
b. Checking Account Consolidation
Mayor Swaim invited Finance Director Paul Mushrush to address the
item of business.
Mr. Mushrush requested that twenty-six checking accounts be reduced
to approximately ten, adding that there are three State or Federal
mandated accounts which are required to remain separate. He stated
that the General, Street, Sanitation and Parks will also remain
separate. He noted that the general function accounts include four
primary activities and highlighted the scope of work involved in
reconciliation of the General Fund account which is mandatory to
remain the same. He said t he main objective is to computerize all
the accounts whereas now there are several accounts whose checks
are hand written, which does not facilitate good accounting
control.
Mr. Mushrush related that Parks and Recreation have requested to
move their account to the First Jacksonville Bank since Boatmens
branch will close in the area . He explained that some of the Park
and Recreation activities require night deposits.
Alder.man Fletcher moved, seconded by Alder.man Elliott to authorize
consolidation of checking accounts and moving of the Parks and
Recreation account to the First Jacksonville Bank. MOTION CARRIED
with Alderman Wilson abstaining.
Mayor Swaim commended the Finance Department for a job well done.
c. DRAFT ORDINANCE 1088 (#16-97)
AN ORDINANCE PROVIDING POLICY GUIDELINES AND STANDARDS FOR THE
EXERCISE OF LOCAL AUTHORITY TO REGULATE TELECOMMUNICATIONS
PROVIDERS AND SERVICES WITHIN THE CITY OF JACKSONVILLE, ARKANSAS;
CREATING JACKSONVILLE MUNICIPAL CODE §5.40 ET. AL.; DECLARING AN
EMERGENCY; AND, FOR OTHER PURPOSES.
Alderman Smith highlighted the intent of the Ordinance dealing with
Wireless Communications Facilities (WCF) and the pre-existing WCF's
which are grandfathered in such as Altel and Southwestern Bell. He
stated that the WCF can be no more than twenty feet in he ight than
the building it's attached to. He stated that support WCF's will
4
CITY OF JACKSONV I LLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 16, 1997
7:00 P.M . -7 :50 P.M.
have a maxi mu m d i stance of one hundr ed feet and will be l ocated in
heavy commercial zoned property such as M-1 , M-2 , and public
r i ghts-of-way. He said that it will carry certa i n landscaping ,
screening and f encing requireme n ts, that t h e P l anning Commi ssion is
gran ted the autho r i ty to p r o p agate the r ul es and regu lat i ons. He
said that when d evelopmental standards a re met t he City Engineers
Office will issue a building permit. Otherwise , applicants will go
before the Planning Commission to obtain a "towers use permi t" and
a fee of one dol l ar per foot , up to a max i mum one hundred twenty
d ollars, wi l l be charged .
City Atto r n e y Bamburg re l ated that o ther municipa l
t el e commu n icat i on ordinances are encouraging p l acemen t of towers on
publ ic rights-of -way or public facilit i es wh i ch provi d es placement
in areas away from residential properties and enhances the cities
abilities to raise revenue from the leases . He stated that the
build ing h eight allowance is an encourag ement for placement on
taller buildings in Jacksonville wh ich would provide a good
l ocation and great service range. He stated that the committee
reviewed C-1 , C-2 , M-1 , M-2 and publ i c righ ts-of -way , adding that
i f the rights-of-way are near a residential area it will need to
meet with certain set-back requirements.
Discussion ensued as to public rights -of-way and water tower
placement f irst . It was noted by Alderman Wilson that he felt the
Planning Commission needed t o review the Or dinance before compl ete
passage from the Council as to avoid poss i ble amendment .
Alderman Smith moved , seconded by Alderman Lewis to place the
Ordinance on FIRST READING .
In response to a concern voiced by Alderman Fletcher , City Attorney
Bamburg assured the Counci l that the Air Base is not concerned with
towers under one hundred fifty to one h undred sixty feet , adding
that they are c u rrently i nvolved with t ower placement of their own
for telecommunication enhancement . Al derman Smith concurred with
confirmation from the Air Base regardi ng tower height.
In response to water tower maintenance questions raised by Alderman
Keaton, City Attorney Bamburg related that a contract regarding a
current water tower placement p l aces the respons i bility f or
additiona l ma i ntenance with the company who has the antenna.
Mayor Swaim related that whi l e a lot o f money is not made from
tower leases it is enough to compensate the Water Department fairly
for use of their property , adding that the Water Department is
willing and desires to ent e r into such agreements.
5
CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 1 6, 1997
7 :00 P.M . -7 :50 P .M.
In response to questions from Alderman Keaton , City Attorney
Bamburg related that af t er meetings with the telecommunication
companies it was de t ermi ned that they are l ooking at placements o f
seventy-five to one hundred feet and that twenty feet between grids
will handle interference problems regar d ing co -location.
It was noted by t he Mayo r and City Attorney that t he Ordinance
encourages co-location .
RO LL CALL : Alder men: Elliott, Smi t h , Lewis/ Ray , Wilson, Fletcher,
Wil liamson , Keaton and Howard voted AYE . NAY (0). Motion r eceived
nine (9) a f firmative votes , (0) negative votes . MOTION CARRI ED .
Whereupon, City Attorney Bamburg read the Ordinance.
Alderman Ray moved/ seconded by Alderman Smith to dispense with the
reading of the Ordinance in its entirety. ROLL CALL: Al dermen:
Ell i ott , Smith, Lewis, Ray, Wilson, Fletcher , Willi a mson, Keaton
and Howard voted AYE. Motion received nine (9) affirmative votes ,
(O) negative vote . MOTION CARRIED.
Alderman Lewis moved, seconded by Alderman Ray to ACCEPT the
Ordi nance on FIRST READING. ROLL CALL: Al dermen: Elliott , Sm i th ,
Lewis, Ray , Wilson, Fletcher, Williamson , Keaton and Howard voted
AYE . NAY (0). Motion received n ine (9) affirmative votes , (O)
negative votes . MOTION CARRIED . (Ordinance to be reviewed by
Planning Comm i ss i on before Council action by general consensus)
Utility De-Regulation
Mayor Swaim related that as Cha i rman for a task force from the
Arkansas Municipal League, which is l ookin g at the de-regulation of
utilities he would like to encourage involvement from t he citizens.
He asked them to watch for opportunities in having input on rates ,
de -regulation and the request to sustain stranded cost for an
additional seven years , exp l aining that even after de -regulat i o n/
rates would rema i n basically the same f or seven years . He related
that the f i rst t ime S t a t e legislation wil l be considered is in the
session of 1999 . He r elated that i t i s a complicated issue and how
the State handl es de-regul ation will determine rates . He pointed
out that de-regulation could cause large users to seek other
companies which would drive up rates for average users, or cause
mul tip l e suppliers in the same city . He related that a c i ty cannot
start its own company unless t hey have enough capital to buy the
existing infrastructure . He urged involvement so as to protect the
a verage homeowner using electricity and not let the ba l ance become
one sided.
6
APPOINTMENTS:
CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 16, 1997
7:00 P.M. -7 :50 P.M.
ANNOUNCEMENTS : Mayor Swaim related that the County Cl erk has
requested that citizens who want t o vote in the upcoming s ales tax
election be regi stered b y Octobe r 20th.
Alde r man Wi l son u r ged t hat information regarding absentee voting b e
made avai l able to the p ubl ic.
Mayor Swaim asked that the local paper publish t he letter rece i ved
from the County Clerk regardi n g i n forma tion on v ot i ng .
Quarter Cent County Jail Tax
Alderma n Wilson related the need to have t h e p ubl ic i n fo r med
regarding a l l issues a nd ramifications involving the Quart er Cent
Count y J ail Tax.
Mayor Swaim re lated t h at Coun ty law enfor cement officers fee l that
crime in the local areas has decreased as a re s ult of t he jail
faci lity . He state d that h e was not aware of a n y p lacement
probl ems involving t h e County Jail, adding that the City of
Jacksonville takes extra measures regarding l ocal booking and
bondi ng .
Police Chief Hi bbs concurred that steps are taken to s e c ure those
eligible for release pri or to being sent to the County Ja il because
since the opening of the County Jai l a population a l ert has
existed . He stated that the population is twe l ve to t hirteen
hundred for an eight hundred bed facility . He said it wo ul d create
a c ris i s type situat i on i f orde r ed by the court to bring it back to
a n e i ght hundred maxi mum. He s t ated that it i s very important to
have a place t o secure prisioners rat h er than have them moving
through a revolving door .
In response to a comment from Alderman Ray , Mayor Swaim stated t hat
within the expenses f or the q u arter one cent sales tax i s
additional manpower and that consideration h as even been given t o
private management of the jail .
Alderman Fle tcher stated concerns relating to a n ticipated welfare
reform and the impac t it may have on crime , adding that t h e time to
address these probl ems is now.
Chief Hibbs stated that a positive ef f ect on the loca l cri me rate
has been havi ng a detent ion facility and being able to utilize it.
7
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 16, 1997
7:00 P.M. -7:50 P.M.
Mayor Swaim related that what he sees if the County Quarter One
Cent Sales Tax does not pass is a much stronger effort from the
County Quorum Court to draw monies from the local municipalities
for funding. He stated that there have been two such attempts in
the past to secure large sums of money from the City of
Jacksonville, citing an attempt for the sum of over one million
dollars in sales tax for that purpose. He said that over one
hundred thousand dollars a year is currently paid by the City for
its participation in the County Jail. He speculated that if the
County Sales Tax does not pass the Court may set a higher
participation price or a per diem price per prisoner setting up a
revolving charge account, adding that the County already has the
authority to do so .
Mayor Swaim related that he feared the City of Jacksonville may
have to pay more than its fair share, adding that from all the
alternatives he feels that a fixed county wide rate is the most
fair way. He stated that there have been no other proposals aside
from the quarter one cent sales tax that distribute fund i ng
participation county wide. He said that while no one wants another
tax there are times when it is less expensive to bear the tax than
other options.
Alderman Wilson commented on the positive cause and effect of the
Jail and asked if an endorsement from Council is recommended.
Mayor Swaim reminded the Council that it is an awkward situation
campaigning for two taxes at the same time, adding that "we" as a
group should say that we are looking for the least costly way to
provide jail space for prisoners and feel that this is the best way
considering the alternatives.
Alderman Wilson moved, seconded by Alderman Ray to suspend the
rules and place the item of business on the agenda. MOTION
CARRIED.
Alderman Wilson moved, seconded by Alderman Ray to go on record in
support of the fairest and least expensive way to provide adequate
jail space. MOTION CARRIED.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:50 p.m.
~t~:~ ~
City Clerk-Treasurer
8
OTY OF )ACKSONVlll£
TABUU.TION SHEET BID NUMDER I AX9i0 I ~
BREATI-IING AIR COMPRESSOR
ITEM# Qn'. DESCRWTION
I. BREATHING AIR COMPRESSOR
2 . TRADE -IN
3 . WARRANTY
DEPT.__E!Bl DATE !Qlli2Z
ChSCO INDUSTRIES INC.
UNIT AMOUNT
18750.00
0 .00
I YR
TIME 1 0:00 A.M OPENED JJY CHIEF EZELL
FIRE SERVICE SUPPLY NORTHSIDE SALES
UNff AMOUNT UNI T AMOUNT UNIT
15548.00 20715.4.5
.6()().00 -800.00
I YR I YR
19915 .4 5 i~E:~t~~~~t,!~ I ,~ •• ii \.'-',t' I" ')'!.v
TOTAL PRICE l;~~'{;.~{gtj~;'jf 18750.00 ~~t~:~~~t~i~~~ 14948 00 ('!·:iii'i;i!~~·u:~:l· . ;;:-t.-:-;4:/~;tr.;..:.;~!
TERMS
RECOMMEN DED BIDDER
\
\
\
\
r
v
~·
TABULATEDBY l.lZ TIJCK Jj
AMOUNT UNIT AM OUNT
{r.i1r~c~~r.-..:;:;;~~·:i ~~ Pt~t~;:r~~~~~
/
/
City Counci l Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
NOVEMBER 6, 1997
1. OPENING PRAYER:
2. ROLL CALL:
3. PUBLIC HEARING: 7 :00 p.m .
4. PRESENTATION OF
MINUTES:
5. APPROVAL AND/OR
CORRECTION OF MINUTES
6. CONSENT AGENDA:
a .
b.
Animal Control Dept. a.
OECD b.
7. WATER DEPARTMENT:
8 . WASTEWATER DEPARTMENT:
9. FIRE DEPARTMENT:
10. POLICE DEPARTMENT:
11. STREET DEPARTMENT: a.
12 . PARKS & REC DEPT:
13. SANITATION: a.
Request to Close Crestview
Drive betweerl T.P . White &
Vine Street
OECD Public Hearing Accepting
1998 CDBG Program
RESOLUTION 504 (#11-97)
Regular City Council Meeting
October 16, 1997
Regular City Council Meeting
October 2, 1997
Regular Monthly Report/October
Regular Monthly Report/October
REQUEST TO ACCEPT BID :
1. Eastview Drainage
2. Sidewalk Construction
3 . Beaver Control
REQUEST TO ACCEPT BID:
Leaf Vac
b. PRESENTATION: City Wide Recycling
Pick-up by Waste Management
14. PLANNING COMMISSION:
15 . GENERAL:
16. APPOINTMENTS :
17. ANNOUNCEMENTS:
ADJOURNMENT
a. RESOLUTION 503 (#1 0-97) Proposed
Vertical Expansion/Brushy Island
Landfill
b. PRESENTATION by the Arena Board
!(
!v
CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 6, 1997
7:00 P.M. -8:30 P.M .
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The Ci ty Counc i l of the Ci ty o f Jackson v i lle, Arkansas met in
Regular Session o n November 6 , 1 997 at the regular meeting p lace of
the Council . Alde rman Howard de l ivered t he i nvocat i on after whic h
Mayo r Swaim led the standing audience in t he 11 P l e dge of Allegi ance 11
to the flag.
ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton, and Howard answered ROLL CALL.
Alderman Lewis came in at approximately 7:05 p.m. PRESENT TEN (10),
ABSENT (0). Mayor Swaim answered ROLL CALL and declared a quorum.
Others present for the meeting were: City Attorney Robert E .
Bamburg, City Engineer Duane Reel, Public Works Direc tor Mu rice
Green , Finance Direc tor Paul Mus hrush, OECD Director Phil Sullivan,
Mr . Steven Ward , intern from Mayor Swaim's office , Justice of the
Peace Larry Go ddard , Mr. Frank Rowland o f OEC D, Police Chief Larry
Hibbs , Mrs. Bi ll ie Ann Meyer a nd vis i tors represen ting the Arena
Pro j ect , Ms . Maurene Rose representing Waste Ma nagement , other City
employees , interested citizens and members o f the press.
DEVIATION IN AGENDA:
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Ray that the minutes of
the Regular City Council Meeting of October 2, 1997 be APPROVED.
MOTION CARRIED.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of October 16 , 1997 for study and act i on' a t the next
Regular City Counci l Meeting .
RESUME AGENDA: a. Request to close Crestview Drive between T .P .
White & Vine Street
PUBLIC HEARING OPENED by Mayor Swaim at 7:05 p.m.
There was no comment pro or con regardi ng the clos i ng of Cr estview
Drive between T .P. White & Vine Street .
Mayor Swaim closed the public hearing at approximately 7:06 p.m.
b. OECD Public Hearing Accepting 1998 CDBG Program RESOLUTION 504
(#11-97)
1
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 6, 1997
7:00 P.M . -8:30 P.M.
PUBLIC HEARING OPENED by Mayor Swaim at approximately 7 :06 p .m .
Mayor Swaim recognized Mr . Phil Sullivan to address the item of
business.
He related that $339,000.00 is expected from HUD and CDBG Programs .
He informed the Council that Phase I of Spring Street, an
engineering study, was done this year and that $72,000 .00 has been
added out of 1 998 program for reconstruct i on of Phase II. He said
that $5,000.00 has been put in the 1998 home buyers assistance
grants program which was very successful i n 1997. He point ed out
that $84,000.00 set aside in the 1998 budget will completely finish
the nine phases of the water project in Sunnyside Hills. A new
ADVA program has received $200 ,000.00 funding for 1 998 and
$110,000.00 is set aside to form an incubator for small business
endeavors. He explained the process for rece iving the funds.
Administration costs set aside are $67,800.00 out of the
$339 ,000.00 for program administration .
The r e were no comments from the audience wi th regard to the funding
of the program .
Mayor Swaim closed the public h earing at approximately 7:12 p.m.
Alderman Ray moved, seconded by Alderman Sansing to read Resolution
504 (#11-97). MOTION CARRIED . City Attorney Bamburg read the
resolution.
Alderman Ray moved, seconded by Alderman Smith, to suspend the
rules and dispense with the reading of Resolution 504 (#11 -97) in
its entirety. MOTION CARRIED.
Alderman Sansing moved,
RESOLUTION 504 (#11-97).
seconded by Alderman Ray
MOTION CARRIED.
to APPROVE
DEVIATION IN AGENDA: Closing of Crestview Drive between T.P . White
and Vine St.
Alderman Wilson moved, seconded by Alderman Howard to APPROVE the
closing of Crestview Drive with proper preparation of Ordinance for
closure done by City Attorney Bamburg . MOTION CARRIED.
DEVIATION IN AGENDA: ARENA BOARD PRESENTATION
Mayor Swaim introduced Mrs . Billie Ann Meyer who expressed
appreciation to the Council for the opportunity to present an
2
/3
If
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 6, 1997
7:00 P .M. -8 :30 P.M.
update of the progress being made on the arena which she said is on
schedule adding that construction preparation has begun.
She introduced an architect, Mr. Charlie Foster, P rojec t Manage r
for t he civic center design team , who shared designs with regard to
the architecture. He related that plans call for 18 ,000 s eats,
377,000 square feet and that the building still has included in its
design many if not all the comments gained in meetings gained from
group s interested in the economic development of Central Arkansas.
He presented artists concepts of the open, spacious design of the
concourse area ins ide the building which is approximately 70 ft.
wide . He explained that the view from the plaza with regard to t he
rive r is planne d to be very inviting.
Mr . Art Huntley with the construction ma nagement team was
introduced by Mr. Foster.
Mr. Hunt ley voiced that excavation is be ing done at the present and
that parking lots of the old Kroger and Firestone areas are being
prepared so that stee l work can be accomplished in early 1998. He
said that the Board has awarded six out of an estimated forty -two
packages, have been awarded to date representing about 30% of the
job or 1 3.3 million of the direct cost , adding that all the prime
compani es thus far are Arkansas companies . He stated that from the
prime contracts awarded one million is committed to 2nd and 3rd
tier contractors and vendors representing small, minority , and
women owned businesses. He not ed that approximately 6% of the
construction has b een comple ted, adding that Nabholz wil l beg in t h e
super structure concrete around the f irst of Dece mber and the steel
work will begin in February with the work force increasing and
eventually peaking in the summer and fall of 19 98.
He re lated that upcoming bid packages for mechanical, plumbing, a nd
electrical wil l open December 4th, building enclosure bids will
begin on December 11 t h and interior finish trades will be let for
bids in January 1998. He added that all bids let but for the
landscaping and the hard scape of the e xterior by March 1 , 1998.
He said that t h e awarding of a l l bids is set no later than the
summ e r of 1998 noting that matching funds are being sough t.
Mr . Mi c h ael Marion, ma n ager of t h e Arena was introduced b y Mr.
Huntl ey. He said tha t the Board has appr oved an initial term sheet
for a contract with the University of Arkansas. He made mention of
other proposals for event s at the arena . He rela t ed that there is
7 ,000 sq. ft . of meeting room space addi ng tha t i t is a multi -
purpose arena .
3
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 6 , 1997
7 :00 P .M. -8:30 P .M.
Mrs. Meyer introduced Mr. Paul Seminate, part of the construction
management team , Mr. Fred Treason who worked with architects on the
design for the arena.
She went on to note that publ i c decision making is very important
in the development of the arena pointing out that there are at
present 34 people from various cities who join with people in the
Central Arkansas area with similar interests in art and art related
activities who hope to make the facility a piece of public art.
She said that $100,000 of arena money was used to match $400,000 of
ASTI funds available due to the fact that the site is off Highway
70 and will attract a lot of pedestrian traffic. She related that
she is not aware of any endeavor to come back to the citizens and
request more tax mo ney to take care of possible traff i c gridlock
situations in the fu ture.
Mayor Swaim said that the re have been some extensive studies and
recommendations made with regard to parking which may eliminate
traffic congestion . Hotel/Mote l and shuttl e accommodations for
peopl e staying in the Jacksonville area for arena activities were
ment ioned with regard to economic impact in the City of
Jacksonville.
Mrs. Maoris mentioned 11 Downtown Argent 11 , the 11 River Wa l k 11 , and
addition to the Hailstone Hotel as downtown improvements in the
arena area.
Mayor Swaim said that the Clinton Library is being considered for
construction at the end o f the Broadway Bridge.
Mayor Swaim expressed appreciat ion to Mr. Larry Goddard for his
contribution to the arena project as well as Mrs. Maor i s and those
who made presentations.
RESUME AGENDA: CONSENT AGENDA :
ANIMAL CONTROL DEPT:
Alderman Wilson moved, seconded by Alderman Howard to APPROVE the
monthly Animal Control Report for the month of October 1997 .
Report reflects the following:
CONTRIBUTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
ADOPTION/FINES ............................ $
REVENUES : .................................. $
4
25.00
594 .50
619.50
/..!::,-
/f
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 6, 1997
7:00 P.M. -8:30 P.M .
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray,
Wilson, Fletcher, Williamson, Keaton and Howard voted AYE. MOTION
CARRIED.
b. ACCEDE AGENCY:
Alderman Wilson moved, seconded by Alderman Howard, that the
Regular Monthly Report for October, 1997 of the Economic and
Community Development Department be approved. Said report
reflects:
Public Works:
a. Projects bid .......................................... 1
b. Interim Inspections ...•••.•••......•..•.......••••••.. 7
c. Project Close-out ......•......................•.•....• 1
d. Pre -construction Conference .•..•..•.••........••••...• 1
Hag:
Applications Processed .....................•...••••..•.•. 4
Grants Approved .............................••.•.......•. 3
Approval Pending ..........................•...•••........ 1
Rehab:
a. Letters to prospective applicants •..•...•••••..••.•••• 9
b. Applications received ••••...........•.••••••••...•••.. 3
c. Work write-ups & estimates .•...••••....••..•••........ 2
d. Bids Advertised ....................................... 0
e. Pre-construction conferences .••••••.••.....•.........• 2
f. Appraisals & Environmental reviews .................... O
g. Interim inspections ..................•...•.....••..... 6
h. Final Inspections ....•••..•..•••..•.••..•......••....• 1
i. Emergency Inspection .•••.....•......•...............•• 1
j. Partial payments .........•............•.............•• 0
k. Project Closeout ....•.................••..•.••...••... 1
1. Warranty Repairs ...................................... 0
m. Contracts signed ...........................•.....•••.. 1
n. Rehab mortgages released .••....................•.•..•. 2
Meetings:
Informational Meetings(ED} ..........•.............••.••.• 4
Informational Meetings (CD} •....••.••••....•........•.•..• 1
Public Meeting (ACCEDE} ......•............•..........•..• 0
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Howard voted AYE, NAY ( 0) . MOTION
CARRIED.
5
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT :
POLICE DEPARTMENT:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 6, 1997
7:00 P .M. -8:30 P .M.
STREET DEPARTMENT: REQUESTS TO ACCEPT BID: 1. Eastview Drainage
Mayor Swaim pointed out that there were numerous bidders and that
bids ranged from $300,000.00 to a low of $199,000.00.
City Engineer Reel addres sed the item stating that this is
hopefully the last phase of the Eastview Drainage Improvement,
approximately a 960 f t. ditch . He said that Harris Construction,
the low bidder who also did the Oakhurst dra inage work with no
problems, is recommended to receive the bid of $199,523.50.
Alderman Elliott moved, seconded by Alderman Sansing that the low
bid of $199,523.50 from Harris Construction be ACCEPTED . MOTION
CARRIED with funding from the Drainage Fund.
2. Sidewalk Construction
Mr. Reel addressed the item s tating that the low bidder was allowed
to withdraw a bid on another project due to a mistake he had made.
He said that he had called the bidder , Nathaniel Saine Construc tion
Company, for the amount of $75,254.20, is comfortable with the bid,
and that he has confidence that the bidder can do the work .
Mayor Swaim pointed out that fundi n g wil l be from the line item
budgeted as Street Fund Sidewalk .
Alderman Smith moved , seconded by Alderman Lewis that the low bid
of $75,254.20 from Nathaniel Saine Construction be ACCEPTED.
MOTION CARRIED with funding from line item STREET FUND SIDEWALK .
3. Beaver Contract
Mayor Swaim explained that beaver control is critical to drainage
control within the City limi ts. He related that properties in l ow
areas are flooded in a very short period of time a dding that the
destruction of timber is a factor .
Mr . Green, Public Works Director, related that the bidder has
worked for the City previously with good re sults .
Alderman Elliott moved, seconded by Alderman Wilson to APPROVE the
Beaver Contract to D & G Varmint Control bid of $10,899.96. MOTION
CARRIED . (budgeted Street Department item)
6
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 6, 1997
7:00 P.M. -8:30 P.M.
PARKS & REC DEPT:
SANITATION DEPT: a. REQUEST TO ACCEPT BID: Leaf Vac
Alder.man Howard moved, seconded by Alder.man Williamson to ACCEPT
the low bid of $15,400.00 from HENARD UTILITY PRODUCTS, INC.
MOTION CARRIED. (Street Fund expenditure)
Mr. Green explained that the distributor of the item is out of
Searcy and that parts and service are available from there.
Alderman Wilson mentioned that efforts need to be made to inform
the public with regard to the time factor of servicing the
different areas in town .
Mayor Swaim explained that it has been discussed with Mr. Green and
every effort will be made to get notification for service to the
public.
b. PRESENTATION: City Wide Recycling Pick-up by Waste Management
Alderme n Williamson and Elliott introduced the item of business.
They related that efforts are under wa y to give the public options
avai l able for recycling and sanitation efforts .
Mayor Swaim pointed out that the rates in Jacksonville are at a
minimal with more service than most cities have.
Mr. Green v oiced that the increased demand in sanitation service
and cost of operations is the basis for f ormation of the committe e
who has worked wi th he and the Sani t ation Superintendent Rich
Ku lpanowski to review the trash, garbage, and recyc l ing operations.
He briefed the Council on how the system has operated up to the
present time.
He noted that p e rsonnel, operating and maintenance
equipment, depreciation , basic supplies and utilities
buildings, and a new building.
costs,
for the
He said that only 75 % of the City is being covered at this time or
roughly 5,000 residences in the recycling effort . He said that the
possibility of another loader, driver, and an additional recycling
truck is being given consideration. He said that the committee
arriv ed a t a cost per customer which is very competitive.
He sa i d that since 1995 there has been a decline in the amount
received for volume so ld which has not dropped off that much.
7
CITY OF JACKSONVI LLE , ARKANS AS
REGULAR CITY COUNCIL MEETING
NOVEMBER 6 , 1997
7 :00 P .M. -8:30 P .M.
He introduced Maureen Rose and Phil Bethel of Waste Management of
Arkansas who made a presentation to the Council with regard to
services available from their company.
Mayor Swaim introduced George Wheatley, former Mayor of Magnolia ,
who is now an executive of Waste Management.
Ms . Rose commended the City of Jacksonville for their efforts in
recycling adding that it has contributed a lot toward recycling
goals o f the State of Arkansas which is 40% of the municipal waste
stream by the year 2000.
She gave an overview of the manner in which containers are used at
each residence and collected by Was te Management. There was also
a visual presentation of storage of said collections as well as a
recycling drop-off center.
She said that the cos t of the program is $1.79 per household per
month , which inc l udes the cost of the bins, education materials ,
once a week col l ection , the processing , the marketing and any
follow up of education needed. She relat ed that implementation
time would be from one to two months and contracting would be done
through the Sol id Waste District of which the City of Jacksonville
is a member.
She said that the $1.79 is in place for the year 1997 with an
option to add on 1% of the CP I index to handle incremental cost
recovery. She stated that the price has gone up six cents since
the first of the year.
GENERAL: Resolution 50 3 (#10-97)
A RESOLUTION PROVIDING SUPPORT FOR AN INCREASE I N THE VERTICAL
ELEVATION DISPOSAL CAPAC I TY OF THE BRUSHY ISLAND LANDFI LL AND
RECYCLING CENTER LOCATED IN JACKSONV I LLE , ARKANSAS , TO A MA XIMUM OF
5.6 MILLION CUBIC YARDS ; AND, FOR OTHER PURPOSES .
Mayor Swaim pointed out that the City has been fortunate to have a
landfill within the City limits thus saving on gas and operational
cost.
Mayor Swaim introduced Mr. S i d Fitzgerald who stated that extention
of the life of the landfill is desired, explaining that v ertical
expansion i s the cheapest route.
8
17
CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 6, 1997
7 :00 P .M. -8 :30 P .M.
He po i nted out t h at the Highway Depar tment took part of t he land
which reduced the life o f the l andf i ll from six to eight years.
He said that the landfill is at 330 ft. now and will go to 420 f t .
He said t hat t h e special dumping r ate fo r the Ci t y of Jacks onvi l le
provides a savings of approximately thirty to f orty thousand
dollars a year.
Alderman Wilson moved ,
Resolution 503 {#10-97)
read the resolution .
seconded by Alderman Smith to read
MOTION CARRIED. City Attorney Bamburg
Alderman Ray moved, seconded by Alderman Smith to dispense with the
reading of the resolution in its entirety. MOTION CARRIED.
Alderman Sansing moved, seconded by Alderman Fletcher to APPROVE
RESOLUTION 503 {#10-97). MOTION CARRIED .
ANNOUNCEMENTS :
Mayo r Swaim pointed out that more informat i on wou l d b e coming on
"Ho me Rule " discussed at a recent Munic i pal League meeting.
He noted that a lawsuit has been filed with regard to cities paying
more to operate the County Jai l.
ADJOURNMENT :
Mayor Swaim adjourned the meeting at approximately 8:30 p.m .
Respectfully ,
~ln.~ u . Leonar
City Clerk-Treasurer
9
'-...._
~
CITY OF JAO<SONVIU...E
TABlJLII.TION SHEET BID NUMDER !AX97017 DEPT. SlltEET DATE 10a2197 TII>:.E 10:00 A.M.
W .H . CARDER INC. TOWNSHIP BUILDERS,
I NC.
EASTVIEW DRAINAGE (PHASE ll!)
ITEM II' QTY. DESCIUPT!ON UNIT AM OUNT UNIT AMOU NT
I. 2500CY EXCAVATION 15.00 37500.00 6.25 156 25.00
2 . ll75CY UNDERCVT (1.5' DEEP. 22' WIDE) 5 .00 5875.00 6.00 7050.00
3. 4375CY .EMBANKMENT MA TERJAL 17.00 74375.00 29.00 126875.00
1 . 1 175CY SUBGRAOE MATERW.. ("B " STONE OR EQUAL) 20.00 23500.00 29.00 34075.00
5 . 2470SY VISQUEEN VAPOR BAIUU.ER 1.00 2470.00 1.00 24 70.00
6 . 960LF CONCRETE DITCH BOTTOM 110.00 105600.00 84.00 80 640.00
7. 9000EA CONCRETE BLOCK 8.00 72000.00 11.20 100800.00
8. 6625SY SEED&. FERTILIZER .40 2650.00 .60 3975 .00
.
•
TOTAL PRICE ~tt~J~Y:~ 323970.00 ~~~~}~~~t~~~ 37 15)0.00
TERMS
RECOMMENDED BIDDER
-~---
OPENED BY MAYOR SWAIM &., TABlJLII.TED BY LIZ TUCK J_ d-
BUUD!NG &. UTILITY JEFCO CONSTRUCTION MCV INC.
CO NTRACTORS
UNIT AMOUNT UNIT AMOUNT UNIT AMOUNT
5.00 12500.00 16.00 40000.00 15 .00 37500.00
5.00 5875.00 8.00 9400.00 15.00 17625.00
10 .00 13750 .00 9.00 39375.00 1 2.00 52500.00
15 .00 17625.00 15 .00 17625.00 18.00 211 50.00
2.00 4940.00 .50 1235.00 .5 0 1235 .00
200.00 192000.00 115.00 11 0400.00 100.00 96000.00
5.00 45000.00 4.50 4 0 500.00 7.00 63000.00
2.00 13250.00 .70 4637.50 1.50 993 7.50
I
-~j{·i.~t~:~':'~~ 334940.00 &~h'Wf~j !~~~~F'-.Ji,~>~:~ ..... ·~·-· '.:: .. ,~ ................. y~~~u.:;;-.~ ... 263172.50 ~~F~~p. ·*":!~~~ ... · ~ 298947.50
-
(
CrrY OF J:ACKSONVU.ll
TABUlATION SHEET BIDNUMBER ~ DEPT. .5J:B&U DATE 1002'97 TIME I 0 ·00 AM
ITEM#
~\
~~
I.
2 .
3.
4.
5.
6.
7.
B.
QIT.
2500CY
1 175CY
4375CY
1175CY
2470SY
960LF
9000EA
6625SY
EASTVIEW DRAINAGE (PHASE Ill)
DESCRIPTION
EXCAVATION
UNDERCUT (1.5' DEEP. 22' WIDE)
EMBANKMENT MATERIAL
SUBGRADE MATERIAL ("D " STONE OR EQUAL)
\'JSQUEEN VAPOR BARIUER
CONCRETE DITCH BOTTOM
CONCRETE BLOCK
SEED & FERTiliZER
liAIUUS CONSTRUCTION
MANAGEMENT
UNIT AMOUNT
12.00 30000.00
10.00 1 1750.00
8 .00 35000.00
16.25 19093.75
.50 1235.00
59.35 56976.00
4.50 40500.00
.75 4968.75
I UNIT
T OTAL PRJCE I ~~~~;>l~t~! af~Jt~-~ ~;~~~~;~; 199523.50 I;P.~.-..>0<-~::...,, -"'"
TERMS
RECOMMENDED D!DDER v
I AM OUNT
::.·.(..
'::~Y: · ...
OPENED BY MAYORSWNM ~ TADutATED BY LIZ TUCJ<
J_J-
J UNIT J AMOUNT I UNIT I AMOUNT I UNIT I AMOUNT
.!~r:~!bJt;t~~~ ~~;f~~~t1~·~~.~~ (;~~~;y~~~;
H)
~J
.~·::~~-~2~~;::·;~:~··."'7} ;~. : ... ··:;;· ...... ·.
"':.:·
CITY OF)AO<SONVII..U
TA.BUl..ATION SHEET BID NUMBER !AX970J8 DEPT. STREET·: DATE !0122197 TIME !0:!5 A M
.. . U..SITERASPHALT NATHANIEL SAINE
MAINTENANCE CO CONSTRUCTION INC
SIDEWAUC CONSTRUCTION
ITEM# QTY. DESCRIPTION UNIT AMOUNT UNIT AMOUNT
I. 1220Lf )AMESST~T 20.00 24400.00 13.05 15921.00 .. -.
2 . 2626Lf GRAHAM ROAD 20.00 52520.00 13.05 34269.30
3 . I SLF WlLLOW STREET 220 20.00 450.00 13.05 234..90
4 . 326Lf WlLLOW STREET 22I 20.00 6520.00 I3.05 4254.30 . :. .
5 . 6tF GRAY STREET 20.00 300.00 13.05 78.30
6. 168l.F VlNESTREET 20.00 3360.00 13.05 2 I92.40
SUBTOTAL (REMOVE&. REPLACE) 87550.00 56950.20
I 7. 700Lf PARRISH STREET 18.00 12600.00 IJ.OO 7700.00
8 . 250l.F WlLLOW STREET 18.00 4500.00 11.00 2750.00
I
9. 150l.F . POPLAR STREET 18.00 2700.00 11.00 1650.00
:
10. 225l.F BREvVER STREET 18.00 4050.00 11.00 2475.00
II. I75l.F BRADEN STREET 18.00 3150.00 11.00 1925 .00
12. I55LF VlNE STREET I8.00 2790.00 II.OO I705.00
13. 91.1' GREGORY STREET 40.00 360.00 I J.OO 99.00
SUBTOTAL 30I50.00 18304.00
TOTAL PRICE af.,;;~.;~~ r i~~ri ·~if;, · 117700.00 ···~~));..~· ::..;,l~{"~~~; 75254.20
TERMS
RECOMMENDED BIDDER --L_ __
-----·--------'----
..
r r
... ,: ··Jir'! .,,..;
·.:~
OPENED BY MAYOR ~WNM ~ TADULATED BY___LIL.._TUCK.
j!) :,_
RONALD SURREIT CINERGl TOWNSHIP BUUDERS
CONSTRUCTION
UNIT AMOUNT UNIT AMOUNT UNIT AMOUNT
16.30 I9896.00 I6.50 20130.00 15.00 18300.00
I6.30 42803.80 I 6.50 43329.00 15.00 39390.00
16.30 293.40 16.50 297.00 15.00 270.00
I 6.30 5313.80 I6.50 5379.00 15.00 4890.00
I6.30 97.80 16.50 99.00 I5.00 90.00
16.30 2738.40 16.50 2772.00 15.00 2520.00
71133.20 72006.00 65460.00
I5.90 I I I30.00 10.00 7000.00 I2.00 8400.00
15.90 3 975 .00 10.00 2500.00 12.00 3000.00
15 .90 2385.00 10 .00 1500.00 12.00 1800.00
15.90 3577.50 10.00 2250.00 12.00 2700.00
15.90 2782.50 IO.OO 1750.00 I 2 .00 21 00.00
15.90 2464.50 10.00 I550.00 12 .00 1860.00
15.90 I43.IO 10.00 90.00 I2.00 108.00
26457.60 I 6640.00 I9968 .00
~t~~-~~.;.!~. ·= 97590.8 0 ~~¥Ji~f~~1! 88646.00 ~~t;t*}.f~{ 85428.00
..
------------
· ..
(
CITY OF )AO<SONVlU..E
T ABULATION SHEET BID NUMBER !AX970 18 DE PT. STREET DAT E !0!22!97 TIME !0:15AM.
ITEMi'
'
!
;
~
~
I.
2.
3.
4.
5 .
6.
7.
8.
9.
10 .
11.
12.
13 .
QTY.
1220U:
2626LF
18U:
326U:
6U:
168U:
700U:
250U:
150LF
225U:
175LF
155U:
9U:
SIDEWAI.K CONSTRUCTION
DESCRIPTION
TAMES STREET
GRAHAM ROAD
WII.l..OW STREET 220
WillOW STREET 221
GRAY STREET
VlNE STREET
SUBTOTAL (REMOVE&. REPLACE)
P AR.RJSH STREET
WillOW STREET
POPlAR STREET
BREWER STREET
BRADEN STREET
VlNESTREET
GREGORY STREET
SUBTOTAL
..
TOTAL PRICE
TERMS
RECOMMENDED BIDDER
\ \
)EFCO CONSTRUcnON BUILDING&. IJfllJTY
CO.INC CONSTRUCTION
UNIT AMOUNT UNIT AMOUNT
14.00 17080.00 45.00 54900.00
H.OO 36764 .00 45 .00 118170.00
20.00 360.00 60.00 1080.00
17 .00 5542.00 50.00 16300.00
25.00 150.00 100.00 600.00
18.00 302-l.OO 45 .00 7560.00
62920.00 198610.00
16.00 11200.00 300.00 21000.00
18.00 4500.00 30.00 7500.00
18.00 2700.00 30.00 4500.00
18.00 4050.00 30.00 6750.00
18.00 3150.00 30.00 5250.00
18.00 2790.00 30.00 4650.00
25.00 225.00 60.00 540.00
28615.00 50 190.00
~~ .. :zl'/h~:' ~.t!~f;~!.:''¥·. s:~ 91535.00 ~&~tJ~ : .... ~:~.c·~ ~ 248800.00
{·;~_~:~~~:;;.~~
.... _ .
OPENED BY MAYOR SWAI M :-::(5 TABUUTED BY LIZTUCK
;~ ... ··.
·:i·
MCVINC HAIUUS CONSTRUCTION RC CONTRACTING
··'
UNIT AMOUNT UNIT AMOUNT UNIT AMOUNT
14.80 18056.00 13.40 15860.00 16.00 19520.00 :·:~;·:
14.80 38864.80 17.81 46769.06 16.00 4201 6.00
14.80 266.40 12.00 216.00 16.00 288.00
14.80 4824.80 11.00 3586.00 16.00 5216.00
14.80 88.80 12.00 72.00 16.00 96.00
14.80 2486.40 10.00 1680.00 16.00 2688.00
64587.20 68183.06 69824.00
13.60 9520.00 10.00 7000.00 16.00 11200.00
13.60 3400.00 10.00 2500.00 16.00 4000.00
13.60 2040.00 10.00 1500.00 16.00 2400.00
13.60 3060.00 16.00 2475.00 16.00 3600.00
13.60 2380.00 9.00 1575.00 16.00 2800.00
13.60 2108.00 10.00 1550.00 16.00 2480.00
13.60 122.40 11.00 99.00 16.00 144.00
22630.40 16699.00 26624..00
~~·"" "· !.i.·~£; 87217.60 ~~f/}~1\l~ ... , ... ~ re:tl',i~ ,,..~')4.~~.-.. <v•,.'b~~ 84882.06 ~{#'Pr;.~ .. ;~!r1: ~ ~-~ii\\~1~.l:; ,, ...... ~ ·7-"·~·ff-i 96448.00
/
/
I
~
CITY OF )AO<SONVTU.E
TABUlATION SHEET
ffiM# QTY.
BID NUMBER JAX970 19 DEPT. STREET DATE 11/0J/97
LEAF VACUUM
DESCRlPTION
CAPITAL FORD NEW
HOUJ\ND
UNIT AMOUNT
l. lEAF VAC UUM
TIME 10:00 AM
HENAAD UTILITY
PRODUCTS, INC.
UNIT AMOUNT
OPENED BY STEVE WARD
UNIT AMOUNT
TOTAL PRJCE ~~-i~i~:t~~j~;l 17674.00 ~J .. ~t~~~*3;~~. 15400.00 r~t.~i~~~:i~~:::~~!
TEM!S
RECOMMENDED BIDOEit
\ \
\
\
7
(
~ TABUL\TED BY LIZ Tug< J..j
UNIT AMOUNT
·~~·i~~\~~:~:Jfn~l,
UNIT
; ... ':rn -"i~1.!;J{: f':
.-,O.G;;., l.r~~ •\.1'-•t ~;~~"j'':..\~""1.'ha;
/
AMOUNT
CITY OF JACl<SONVl!ll
TABUlATION SHEET BID NUMBER __ !AX97016 DEPT ._~ DATE l0fl219 7 TIME 10 :30 AM
BE.A VER CONTROL
ITEM II QTY. DESCRWTION
I. BE.AVER CONTROL (MONTHLY)
TOTAL PRICE
TERMS
RECOMMENDED BIDDER
~
~ , ..
D &. G VARMII'IT
COI'ITROL
UNIT AMOUNT
908.33 10899.96
UNIT
:J.~~~:~{;~Aftt:.~:t .1.~·;.41.:~~ ..,•.,:,ft.!.,~~ l~$~~~:.f.,.i,;~(.?-i I 0899.96 ,!}ij;! .!,o_I .~;Jtqo'
v
AMOUNT
OPENED BY MAYOR SWA IM rr5 TABUUTED BY l.IZ TUQ< J..j
UNIT AMOUNT UNIT AMOUNT UNIT AMOUNT
~4~~~k~~~ ~~~~fj~~:~ .-¢-;..J~"'.;f;; .... :r"'.!. !~::;~2-F.!ft~~~;; ,..,~ l"~J"'\-·~ .,.& .•
--~
.. ·~: .-J.fi:-...:..:.;_:1<::: -~: ~: ; ;:? :
.. .,:.'>. ·, ·•:! ::': f/. -~·-. ~
..... -:· ..-..!· ,., '! "\,..,)
~
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
POLICE DEPARTMENT:
FIRE DEPARTMENT
6. WATER DEPARTMENT:
NOVEMBER 20, 1997
7:00p.m.
Regular City Council Meeting
November 20, 1997
Regular City Council Meeting
October 16, 1997
Regular Monthly Report/October
Regular Monthly Report/October
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REG DEPT:
12. SANITATION:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
a.
FINAL PLAT: Spring Valley Subd.
ORO. 1088 (#16-97)
Telecommunications
b. ORO. 1089 (#17-97) Closing of
Crestview Drive
c . PRESENTATION: Proposed 1998 Budget
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 20, 1997
7:00 P.M . -8:00 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of t he City of Jacksonville, Arkansas met in
Regular Session on November 20 , 1997 at the r egular meeting place
of the Council . Alderman Fletch er delivered the invocation after
which Mayor Swaim led t h e standing audience in the 11 Pledge o f
Allegiance 11 to the flag.
ROLL CALL: Aldermen: Smith, Lewis , Ray, Sansing, Wilson,
Fletcher, Williamson, Keaton, and Howard answered ROLL CALL.
Alderman Elliott was out of town. PRESENT nine (9), ABSENT one (1).
Mayor Swaim answered ROLL CALL and declared a quorum. He expressed
appreciation to the audience for their attendance.
Others present for the meeting were: City Attorney Robert E .
Bamburg, City Engineer Duan e Reel, Steve Ward, Aide to t he Mayor ,
Fire Chief Rick Ezell, Pol ice Chief Larry Hibbs, Finance Director
Paul Mushrush and Accountant Mrs. Cheryl Erkel, Publ ic Works
Director Murice Green, Ec onomi c and Communi ty Development Director
Phi l Sullivan, Mrs. Judy Swaim, other City emp loyees , inte rested
cit i zens and members of the pre ss.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of November 6 , 1 997 for study and ac tion a t the next
Regu l ar City Counci l Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Lewis moved, seconded by Alderman Wilson that the minutes
of the Regular City Council Meeting of October 16, 1997 be
APPROVED. MOTION CARRIED.
CONSENT AGENDA: POLICE DEPT. Regular Monthly Report for September:
Alderman Smith moved, seconded by Alderman Sansing that the Regular
Monthly Report for September, 1997 of the Jacksonville Police
Department be APPROVED. Said report reflects: Fine Settlements
$ 74,160.45, Miscellaneous Payments$ 182.79, Report Sales$ 404 .00
for a total Collections of $ 74,747.24. ROLL CALL: Aldermen:
Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton
and Howard voted AYE, NAY (0). MOTION CARRIED
FIRE DEPT. Regular Monthly Report for September:
Alderman Smith moved, seconded by Alderman Sansing that the Regular
Monthly Report for October, of the Jacksonville Fire Department be
APPROVED. (Said report reflects an estimated fire loss of
$21,400.00 for the month.) ROLL CALL : Aldermen: Smith, Lewis,
Sansing, Ray, Wilson, Fletcher, Williamson, Keaton, and Howard
voted AYE. NAY 0. MOTION CARRIED.
1
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT :
SANITATION DEPARTMENT :
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 20 , 1997
7 :00 P.M. -8 :00 P .M.
PLANNING COMMISSION : FINAL PLAT: Spring Valley Subdivision
City Engineer Reel voiced that the bui l di n g sites are a l l above the
100 year f l ood elevations . He explained t h e drainage easements and
design and assur ed t h e Counc i l that he would look at i t again to
make sur e there will not be a problem after concerns we r e expressed
about water poo ling in the area.
Mayor Swaim pointed out that the City does not enforce Bil l s of
Assurance .
Alderman Wilson moved, seconded by Alderman Howard that the FINAL
PLAT OF SPRING VALLEY SUBDIVISION be APPROVED . ROLL CALL:
Aldermen : Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton,
and Howard voted AYE. Alderman Sansing voted NAY . MOTION CARRIED .
GENERAL:
a. ORDINANCE 1088 (#16-97)
AN ORDINANCE PROVIDING POLICY GUIDELINES AND STANDARDS FOR THE
EXERCISE OF LOCAL AUTHORITY TO REGULATE TELECOMMUNICATIONS
PROVIDERS AND SERVICES WITHIN THE CITY OF JACKSONVILLE, ARKANSAS ;
CREATING JACKSONVILLE MUNICIPAL CODE 5.40, ET. AL.; DECLARING AN
EMERGENCY , AND, FOR OTHER PURPOSES.
Alderman Smith re l ated that the P l anning Comm i ssion passed on the
Ordinance in its entirety with no changes.
Alder man Smith moved , seconded by Al derman Ray to place the
Ordinance on SECOND READING. RO LL CALL : Aldermen : Smith, Lewis ,
Sansing, Ray, Wil son , Fletcher , Wi lliamson , Kea t on and Howard voted
AYE. NAY (0). Motion received nine (9) affirmative votes, (0)
negative votes. MOTIO N CARR IED. Wh ereupon , City Attorney Bamburg
r ead the Ordinance.
Alderman Ray moved, seconded by Alderma n Wilson that Ordinance 1088
be accepted on second reading . ROLL CA LL: Aldermen: Smith,
Lewis , Sansing , Ray, Wilson, Fletcher , Wi ll iamson, Keaton and
Howard voted AY E . Motion received nine (9) affirmative votes, (0)
negative vote. MOTION CARRIED .
2
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 20, 1997
7:00 P .M. -8:00 P.M.
Alde r man Fletch er moved , s e conded by Alderman Ray to further
suspend the rules and place Ordinance 1 088 on Third and Final
Reading . RO LL CALL: Aldermen : Smith , Lewis , San sing , Ray ,
Wi l son , Fletcher , Wil l iamson, Keaton a nd Howard vo ted AYE. NAY
(0). Motion received nine (9) affirmative votes, (0) negative
votes. MOTION CARRIED .
Alderman Wilson moved , seconded by Alderman Smith to amend
Ordinance 1088, 5.40 .050 Section C-4 , Fee Rquirements to read as
follows: Application for a TUP shall be submitted with a payment
of Ten Dollars ($10 .00) per foot overall height of WCF up to a
maximum of One Thousand Twenty dollars ($1,200.00). ROLL CALL :
Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Howard voted AYE. NAY ( 0) . Amendment Motion
received nine (9) affirmative votes, (0) negative votes. MOTION
CARRIED .
Al derman Keat on moved , seconded by Alde r man Sansing , that Ordinance
1 088 be APPROVED AND ADOPTED as amended. ROLL CALL: Al dermen:
Smi t h, Lewi s, San sing, Ray, Wilson, Fletcher , Will i a m~o n, Keaton,
and Howard voted AYE . NAY (0). Motion received n i ne (9)
affirmative votes, (O) negative votes . MOTION CAR RIED .
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1088 THIS THE 20th DAY
OF NOVEMBER, 1997.
b. ORDINANCE 1089 (#17-97)
AN ORDINANCE VACATING AND CLOSING THAT UNDEVELOPED PORTION OF
CRESTVIEW DRIVE IN THE CITY OF JACKSONVILLE, ARKANSAS. (GENERAL
LOCATION: ADJACENT TO BART GRAY REALTY COMPANY AND T . P. WHITE
DRIVE , JACKSONVILLE); AND, FOR OTHER PURPOSES.
Al derman Keaton moved, seconded by Alderman Ray , that Ordinance be
p l aced on FIRST READING . ROLL CAL L : Aldermen : Smith , Lewis ,
Sansing , Ray, Wilson , Fletcher , Williamson , Keaton and Howard voted
AYE. NAY (0). Motion rece i ved nine (9) affirmative votes, (0)
negative votes . MOTION CARRIED. Ordi nance read FIRST TIME by Ci ty
Attorney Robe rt E. Bamburg.
Alderman Ray moved, seconded by Alderman Smith to dispense with the
reading of the Ordinance in its entirety . Aldermen : Smith , Lewis,
Sansing, Ray, Wilson , Fletcher , Williamson , Keaton and Howard voted
AYE. Motion received nine (9) affirmative votes , (O) negative
votes. MOTION CARRIED .
3
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 20, 1997
7:00 P.M. -8:00 P.M.
Alderman Smith moved/ seconded by Alderman Sansing/ that Ordinance
be accepted on FIRST READING. ROLL CALL: Aldermen: Smith 1 Lewis 1
Sansing/ Ray 1 Wilson/ Fletcher 1 Williamson/ Keaton and Howard voted
AYE. NAY (0). Motion received nine (9) affir.mative votes, (0)
negative votes. MOTION CARRIED.
Alderman Sansing mo ved/ seconded by Al derman Ray t o suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Smith/ Lewis/ Sansing/ Ray/ Wilson 1 Fletcher 1
Will iamson/ Keat o n and Howard voted AYE. NAY (0). Motion received
nine (9) affir.mative votes, (0) negative votes. MOTION CARRIED.
Whereupon 1 City Attorney Robert E . Bamburg read the Ordinance for
t he SECOND TIME.
Alderman Ray moved/ seconded by Alderman Howard, to further suspend
the rul es and place the Ordinance on THIRD AND FINAL READING. ROLL
CALL : Aldermen: Smith, Lewis/ Sansing/ Ray/ Wilson/ Fletcher,
Williamson, Keaton and Howard vot ed AYE. NAY ( 0) . Motion received
nine (9) affir.mative votes, (0) negative votes. MOTION CARRIED .
Whereupon, City Attorney Robert E. Bamburg read the Ordinance for
the THIRD AND FINAL TIME.
Alderman Lewis moved, seconded by Alderman Sansing that ORDINANCE
BE APPROVED AND ADOPTED. ROLL CALL: Aldermen: Smith, Lewis,
Sansing, Ray , Wilson , Fletcher, Williamson/ Keaton and Howard voted
AYE. NAY (0). Motion received nine (9) affir.mative votes, (0)
negative votes. MOTION CARRIED.
Alderman Keaton mo ve d, seconded by Alderman Williamson that THE
EMERGENCY BE APPROVED AND ADOPTED. ROLL CALL: Aldermen: Smith,
Lewis, Sansing, Ray , Wilson, Fletcher, Williamson, Keaton and
Howard voted AYE . NAY (0). Motion received nine (9) affir.mative
votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1089 THIS 20th DAY OF
NOVEMBER 1997.
DEVIATION IN AGENDA:
Mayor Swaim related that Econom ic a nd Community Development
Director Phil Sullivan has submitted a letter of resignation for
reasons explained in the letter r e g arding needs in his family
following a death in the family. He commended the great job
performed by Mr. Sullivan and wished him well. He related that Mr.
Sullivan has accepted a position as the Chief Operating Officer
(COO) of the City of Tuepelo , Mississippi whi c h is near his family.
4
3/
RESUME AGENDA:
CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 2 0, 1 99 7
7 :00 P .M. -8:00 P.M .
c. PRESENTATION: Proposed 1998 Budget
Copies of the proposed budget for 1998 were given to Counci l and
copies were provi ded to the press.
Mayor Swaim related that department heads had turned in
conservative budgets for 1 998. He po i nted out that income
projections (page ten) do not show a lot of growth even though
there is a $514 ,000.00 dollar increase from last years budget . He
re l ated that complicating factors such as an additional $175,000 .00
payro l l occuring in 1998 which is actually earned in December
affects payroll estimates every e l even years. He related that an
unfinished list of items including venting system f or the Fire
Stations 1 Aerial photography/ renovations for the Bai l ey Building
(Old City Hall) 1 asbestos abatement 1 including renovation at one of
the Fire Stations 1 have been brought forward totaling 335 1 000 .00
which has been moved from fund balances last year and added to the
opening balance of this year.
Alderman Wilson noted that sal e s tax is projected to increase by
50 ,000.00 dollars and quest i oned if a decrease in Wal-mart sales
was inc l uded in that f i gure.
Mayor Swaim related that with the re-assesment last year there was
no growth end of the sales tax factored into what would have been
t h e five mill p r operty tax, adding that a t the time the one cent
sales tax was passed it was supposed to replace the f ive mi l l
property tax and the growth that it may have .
In respon se to a comment by Alderman Wilson, Mayor Swaim concurred
t hat State Turnback funds continue to decrease not only in the
General Fund but also in the Street Fund . He explained Stat e
funding last year was better than what it appears to be for the
coming year.
Mayor Swaim related that salary increases of 3. 5% with grade
adjustments for lowe r paid e mployees are proposed in the 1998
budget .
Other general discussion followed with encouragement by Mayor Swaim
t h at the Council con sider the proposed budget fo r action at a
future meeting.
5
APPOINTMENTS:
ANNOUNCEMENTS :
ADJOURNMENT:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 20, 1997
7:00 P.M. -8 :00 P .M.
Mayor Swaim adjourned the meeting at approximately 8:00 p.m.
Respectfully,
6
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
DECEMBER 4, 1997
1. OPENING PRAYER:
2. ROLL CALL :
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
OECD:
Animal Control:
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REG DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15 . APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
a.
Regular City Council Meeting
November 20, 1997
Regular City Council Meeting
November 4, 1997
Regular Monthly Report/November
Regular Monthly Report/November
BID : Madden Road Drainage
REPORT: Fencing Ordinance
Committee
Public Hearing ref: Cops First
Grant 10 December 1997 at 7:00p.m .
Jacksonville Police Department
Training Division
b. Christmas Lights on at City Hall
6 :45 p.m. 4 December 1997
CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 4 , 1 997
7:00 P .M. -7 :20 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of t he City of Jacksonvi lle , Arkansas met in
Regular Se s sion o n December 4, 1 997 at the regu l ar meeting p l ace of
the Counc il. Alderman Lewis de l ivered the i n vocat i on af t er which
Acting Mayor Gar y F l etcher led t he standing aud ience in t he 11 Pl e dge
of Allegiance 11 to t he f l ag.
ROLL CALL: Aldermen: Elliott , Smith , Lewis, Sansing, Ray , Wilson ,
Williamson, and Howard answered ROLL CALL. Alderman Keaton was
absent . Alderman Fletcher , Acting as Vice Mayor, answered ROLL
CALL. PRESENT NINE {9), ABSENT {1). Vice Mayor Fletcher declared
a quorum .
Others present for the meeting were : City Attorney Robert E.
Bamburg , Deputy City Cler k Susan Davi tt, City Engineer Duane Reel,
Public Works Director Murice Green , Mr . Steven Ward, intern from
Mayor Swaim 's off i ce , Mr. Frank Rowland of OECD , Fire Ch i e f Ri c k
Eze ll, F i nance Di rec tor Paul Mushrush, Ch a mb er of Comme r ce Director
Mickey Anders, Mr s . Barbara Green , other City e mployees , inte r ested
cit izen s a nd me mb e r s of the pre ss.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of November 20 , 1997 for study and action at the next
Regular City Council Meeting .
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved , seconded by Alderman Howard that the minutes
of the Regular City Council Meeting of November 6, 1997 be
APPROVED . MOTION CARRIED.
CONSENT AGENDA:
ANIMAL CONTROL DEPT:
Alderman Sansing moved , seconded by Alderman Lewis to APPROVE the
monthly Animal Cont rol Report for the month of November 1997 .
Report reflects the following:
CONTRIBUTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
ADOPTION/FINES ............................ $
REVENUES : • • • • • • • • • • • • • • • • • • • . . . . • . • . • • • • • • • $
769.50
769.50
ROLL CALL : Aldermen : Elliott, Smith, Lewis, Sansing, Ray,
Wilson, Williamson, and Howard voted AYE . MOTION CARRIED.
1
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 4, 1997
7:00 P .M. -7 :20 P .M.
Alderman Sansing moved, seconded by Alder.man Lewis to APPROVE the
Regular Monthly Report for November, 1997 of the Economic and
Community Development Department be approved. Said report reflects :
Public Works:
a. Projects bid .......................................... 1
b. Interim Inspections ................................... 2
c. Project Close-out ..................................... 0
d. Pre-construction Conference ........................... O
Hag:
Applications Processed ................................... 3
Grants Approved •••....................................... 2
Approval Pending ......................................... 0
Rehab:
a. Letters to prospective applicants ..................... O
b. Applications received ................................. 2
c. Work write-ups & estimates ............................ 2
d. Bids Advertised ....................................... 2
e. Pre-construction conferences .......................... O
f. Appraisals & Environmental reviews .................... O
g. Interim inspections ................................... 12
h. Final Inspections ..................................... 2
i. Emergency Inspection/worked ........................... O
j. Project starts ........................................ 1
k. Project Closeouts ..................................... 2
1. Warranty Repairs ...................................... 0
m. Contracts signed ...................................... 0
n. Rehab mortgages released .......••..................... O
Meetings:
Informational Meetings (ED) .....................•.......•. 4
Informational Meetings (CD) ....•........................•. 3
Public Meeting (OECD) .................................... l
ROLL CALL: Aldermen: Elliott, Smith, Lewis, Sansing, Ray, Wilson,
Williamson, and Howard voted AYE, NAY (0). MOTION CARRIED .
WATER DEPARTMENT :
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT :
2
CITY OF J ACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 4, 1997
7:00 P .M. -7:20 P.M .
STREET DEPARTMENT : Request to accept bid: Madden Road Drainage
Alderman Wilson moved, seconded by Al derman Ray .to APPROVE t he bid
of $22 ,615.66 from J .S . Construction fo r t h e Madden Road Drainage
project . (funding; Street Drainage Fund) MOTION CARRIED .
Ci ty Eng i neer Ree l voiced that the compan y i s bui l d i ng concrete
d itches behind Rama d a I nn, that t h eir work is good.
He expl ained that t h e bid is a "lump sum bid " and that overruns
wi ll not be paid f or , when the price ran ge of b i ds was po inted out
by Alderman Sansing.
He went on to e xplain the n a t u re of the work , stating that t here is
266 feet of di t ch in the project that Mayor Swaim has been desiring
to improve for a long time .
PARKS & REC DEP T:
SANITATION DEPT:
GENERAL: REPORT: Fenc i ng Ordinance
Alde rma n Howard was recognized by Vice Mayor F l etcher to a ddress
the i t em of bus i ness .
He stated that t h e comm ittee has been meeting for several months
and t hat af t e r t h e P l anning Commission deals with the Ordinance at
their meet i ng of December 8 , 1997 the comm i ttee wi ll meet on
December 18 , 1997 . He said that action by the Cou nc i l will p r obably
take place in Jan ua ry.
ANNOUNCEME NTS :
Vice Mayor Fletcher announced the Publ i c Hearing with refe r e n ce to
"Cops First Grant " scheduled for 10 December 1997 at the Training
Divi sion i n the Pol ice and Cou rts bui l d ing .
DEVIATION IN AGENDA :
Alderman Smith p r esented in f ormat i o n to t he Cou n c il with rega r d to
the replacement o f the gym floor a t the Boys a n d Girls Club complex
on Graham Road.
Alderman Smith mo v ed, seconded by Alderman Elliott to suspend the
rules and place the item of business with refer e n ce t o a gym floor
for t he Boys & Girls club on the agenda fo r ac t ion. MOTION CARRIED .
Alderman Smith s t ated t hat a low bid o f $60,0 7 9.00 was submitted by
Tri -State Floors.
3
CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 4, 1997
7:00 P.M . -7 :2 0 P.M.
He said that $5,579 .00 , a gift received approximate l y two years
ago , wil l be used as part of the payment for the floor with the
difference to come from CDBG funds.
The re was discussion regarding the type of floor being laid .
Alderman Sansing commented that he felt a less expensive flooring
should be considered with Alderman Elliott expressing that the
school district has found wood to be most serviceable .
Alderman Ray commented that the Board voted to go wi t h the wood
floor upon recommendation from the North Little Rock Boys & Girls
Club. He sa i d that flooding possibilities at the Jacksonville Club
have been improved and the feeling of the Board is that t h e wood
floor will last longer and give good service .
Alde rman Elliott voiced that he recommends the wood f loors over
synthetics in that they can be refinished better and that they are
cheaper to maintain.
Alderman Williamson moved, seconded by Alderman Ray that the bid of
$60,079.00 from Tri-State Floors for a floor at the Jacksonville
Boys and Girls Club be accepted with $54,500.00 funding by CDBG and
$5,579.00 funded by a gift to the organization. MOTION CARRIED
with Alderman Sansing voting NAY.
DEVIATION IN AGENDA REF : MEETING OF CITY COUNCIL
Alderman Smith moved, seconded by Alderman Ray that there will be
one meeting in the month of January on the 15th day of the month .
MOTION CARRIED .
Alderman Wilson voiced that he fe lt the Council should be open to
a called meeting if the need arises.
ANNOUNCEMENT: COMMENDATION REF: FIRE RATING
Alderman El l iott commended Chief Eze ll , the Water Department and
all others who worked in the efforts to improve the fire rating of
the City of Jacksonville.
Chief Ezell voiced that he is very pleased to get the number 3
rating. He re lated that only two cities have a number 2 rating
with six, now seven, who have a number 3 rating. He said t hat an
over all savings in insurance costs for seven thousand residences
in the City of Jacksonville could amount to approximately
$250,000.00 noting an effective date of January 1, 1998 .
4
-
ADJOURNMENT :
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 4, 1997
7:00 P.M . -7:20 P.M.
Alderman Smith moved, seconded by Alderman Ray to adjourn the
meeting at approximately 7:20 p.m. MOTION CARRIED.
Respectfully,
~'-lk-~ LlilM. Leonar
City Clerk-Treasurer
5
/ \ __ _j __
/
CITY OF JACKSONVU..U:
TABUlATION SHEET BID NUMBER !A.X970021 DEPT ... ~ DATE !lQm TIME I 0·00 A.M . OPENED BY -D. REEl QJ._Q_ TABULATED BY LIZ TUCK d)~
J.S. C ONSTRUCTION INC. BOROCO INC. LAlSITER ASPHALT BUILDING &. UTILITY HAROLD DAVIS
CONTRACTORS INC. CONSTRUCTION CO.
MADDEN ROA D DRAINAGE
ITEM# Q1Y. DESCRJPTION UNIT AMOUNT UNIT AMOUNT UNIT AMOUNT UNIT AMOUNT UNIT AMOUNT
I. .03AC CLEAJUNG 5000.00 150.00 --2160.00 300.000.00 9000.00 ·-3000.00 356400.00 10692.00
2. :ooCY 1JNCL..SSIFIED EXCAI'ATION 16.75 5025.00 9.60 2880.00 35.00 10500.00 10.00 3000.00 2 1.60 6480.00
3. Ill TON SU BGIV\OE M!ITEIUAl. SB·l 12 .00 1344.00 17.70 1982.40 30.00 3360.00 15 .00 1680.00 32.10 3628.80
~. 300 SY V !II'OR BARJU ER 1.40 420.00 1.44 432.00 3.00 900.00 10.00 3000.00 3 .24 972.00
s. 30 ll' R.EMOVE &. REPLACE 6 PFUVACY FE>-.:CE 50.00 1500.00 28.80 864.00 50.00 1500.00 20.00 600.00 16.20 486.00
6. 2661.l' CONCRETE DITCH BOrrDM 26.66 709 1.56 J4.n 9288.72 60.00 15960.00 35.00 9310.00 102.57 27283.62
'· 6SO EA COI'-'CRETE BLOCK 6.70 4355.00 I 1.40 74 10.00 8.00 5200.00 6.50 4225.00 6.48 42 12.00
s. 20 ll' lNSTII!l.I S" PIPE SIDE DRAIN 17.00 340.00 25 .20 50•1.00 50.00 1000.00 50.00 1000.00 43 .20 864.00
9 . lEA INST 1\ll. 18" FLARED END SECTION 125.00 ~50.00 24 1.20 ~82.40 500.00 1000.00 1000.00 2000.00 !5 12.00 3024.00
10. IOOSY SOUDSOD 5.65 565 .00 6.00 600 .00 6.00 600 .00 5.00 500.00 6.48 648.00 I
11 . 900 SY SE£0 & FERTILIZE 1.75 1575.00 .60 540.00 1.00 900.00 2.00 1800.00 3.24 2916.00
TOTAl.. PRlCE ~t~}i~~~~[:~:~ 226 15.5 6 }~]~~::~~~~~.~ 27143.52 jrif~ ~~~~~~~ 49920.00 c:\~~~~~t~x~ 30 115.00 ·.~~)Jt~~~}7;~~~i:~ 61206.42
TERMS
RECOMMENDED BIDDER /
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CITY OF JACI<SONVIU.E
TABULATION SHEET BID NUMBER !AX97002l
MADDEN ROAD DRAJNAGE
ITEM# I ::rrr. DESCRIPTION
l. I .03 AC CLEAllJNG
, :oo c;y UNCLASS IF IED EXCIIVATION
]. l .. lTOl'\ SUBGRAOE .'v!ATERL\1. S B-2
... I :100 S\' VAPOR BARIU ER
5. 30 LF REI-JOVE&. R.El'L\CE 6' PRJVAC\' FENCE
o. I ::o6 LF CONCRETE DITCH SOTTO!VI
.. I <·SO E.\ COSCR£TE BLOC!:
B.
I
20 l..f IN STALL IS" PIPE SIDE DRAIN
9 . 2f.oo. I NSTALL r s· f L'JtED END SECnOI\'
10 . I lOOS\' SOUDSOD
II. I !'00 SY SEED &. FERTIUZc
DEPT. STREET DATE !1m2Z. TIME 10 :00 O.M.
TOWNSHIP BUILD ERS INC. I {EFCO CONSTRUCTION CO
we.
UNIT AlviOUNT UN IT AMOUNT
3000.00 90.00 5000.00 15 0.00
5.00 1500.00 25.00 7500.00
17.00 1904.00 15 .00 1680.00
1.00 300.00 .30 90.00
14.00 420.00 15.00 450.00
29.50 7847.00 40.00 10640.00
13 .00 8450.00 5 .00 3:!50.00
40.00 800.00 30.00 600.00
337.00 67 4 .00 300.00 600 .00
4.00 400.00 5.00 500.00
.70 630.00 .75 675.00
{)j_L
OPENEDBY~D~·~RE~EI~·------------TABULATED BY LIZ TUCK Jj
MCV INC.
UNIT I AMOUNT I UNIT I AMOUNT I UNIT I AMOUNT
5000.00 150.00
25 .00 7500.00
12.00 1344.00
1.00 300.00
15.00 450.00
42.00 11 172.00
4.50 2925.00
25.00 500.00
300.00 600.00
5 .00 500.00
1.00 900.00
TOTAL PRICE l:'\i$~;!.l,<i:l·.~. -: .. ..;.'J:~~r.-;;i._.,tf}.J~ 23 t I 5.00 ~~~~~{~~t~~'fl~· 26135 o , ... ,J~·"··•v···· .... . 0 ?.~}"(·~ ~~=.!i~~t.t,~ 26341.00 ~~~~j~~~~-~.~~~~~ i~~~w~:}:s~~ll
TERMS
RE CO MMENDED BIDDER
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City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
DECEMBER 18, 1997
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES :
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
FIRE DEPT:
POLICE DEPT:
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REG DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
7:00p.m .
a.
b.
a.
Regular City Council Meeting
December 4, 1997
Regular City Council Meeting
November 20, 1997
Regular Monthly Report/November
Regular Monthly Report/November
Appropriation of $50,000.00 for
completion of Soccer Field Contracts
ORDINANCE 1090 (#18-97)
Budget for 1998
Update/Fencing Ordinance
Planning Commission re-appointment
Mr. Bart Gray, Jr. for a term to
expire 1/1/2001
City Hall will be closed 24 , 25,
December for Christmas and January
1st for New Years Day.
b . City Council will not convene on
1 January 1998
CITY OF JACKSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 1 8, 1997
7 :00 P .M. -7 :20 P .M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on December 18, 1997 at the regular meeting place
of the Counci l . Alderman Lewis delivered the invocation after
wh i c h Mayor Swaim l e d t he standing audi ence i n t he "Pledge of
Allegiance " to the flag .
ROLL CALL: Aldermen: Elli ott, Smith, Lewis, Ray, Wilson ,
Fletcher , Williamson, Keaton, and Howard answered ROLL CALL.
PRESENT NINE (9}, ABSENT (1}. Mayor Swaim answered ROLL CALL and
declared a quorum. He expressed appreciation to the audience for
their attendance .
Others present for the meeting were : Ci ty Attorney Robert E .
Bamburg , Depu ty City Cle rk Susan Davitt , Fi r e Ch ief Rick E zell ,
Po l ice Chief Larry Hibbs, Director o f Economic and Commun i ty
Development Department Mr. Frank Rowland , Pub l ic Works Director
Murice Green , Finance Director Paul Mushrush, Accountant Cheryl
Erkel , Director of Human Resources Steve Ward , Attorney Ben Rice ,
Mrs . J udy Swaim, Mrs. Dee Dee Hibbs , Mrs. Edith Smith , other City
e mp l oyees, interested citizens and members of the press.
PRESENTATION OF MI NUTES:
Mayor Swaim presented the minutes of the Regu l ar City Council
Meeting of December 4 , 1997 for study and action at the next
Regular City Council Meeting .
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Lewis moved , seconded by Alde rman Ray that the minutes of
the Regular City Counci l Meeting of November 20 , 1 99 7 be APPROVED.
MOTION CARRIED .
CONSENT AGENDA :
FIRE DEPARTMENT:
Alderman Elliott moved, seconded by Alderman Smith that the Regul a r
Monthly Re port for Nove mber, of the Jacksonville Fire Department be
APPROVED . (Said r eport reflects an estimated fire loss of
$41,200.00 for the month of November .} ROLL CALL: Aldermen:
Elliott , Smith, Lewis , Ray , Wilson, Fletcher, Williamson, Keaton
and Howard voted AYE. NAY 0 . MOTION CARR I ED.
POLICE DEPARTMENT:
Al derman Wilson moved, seconded b y Alderman Lewis that the Regular
Mo n thly Report for November of the Jacksonvi lle Police Department
1
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 18, 1997
7 :00 P.M . -7 :20 P .M .
be APPROVED . Said report reflects: Fine Settlements, $ 53,843 .06 ,
Miscellaneous Payments $ .00, Report Copies $ 268.00 for a total
Collections of$ 54 ,111 .06 . ROLL CALL: Aldermen: Elliott, Smith,
Lewis, Ray , Wilson, Fletcher, Williamson, Keaton and Howard voted
AYE, NAY (O). MOTION CARRIED .
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & REC DEPARTMENT: Appropriation of $50 ,000 .00 for completion
of Soccer F i eld Con tracts
Alderman Wi lson moved, seconded by Alderman Williamson to approve
the appropriation of $500,000.00 from the Capital Improvement Funds
for completion of Soccer Field Contracts . MOTION CARRIED .
Al derman Wi l son me n t i oned t he good work done by National Coat i ngs ,
Inc., Mr. Mac Hogan, and s u ggested that a letter of appreciation be
sent f r o m t h e Mayor's office expressing the same from the Coun cil.
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: ORDINANCE 1090 (#18-97) 1998 BUDGET
AN ORDINANCE ADOPTING A BUDGET FOR 1 998 ; MAKING APPROPR I ATIONS AND
AUTHORIZING EXP ENDITURES FOR OPERATION OF VARIO US DEPARTMENTS OF
CITY GOVERNMENT , FOR THE PURCHASE OF MATERIA LS , SUPPLIES ,
EQUIPMENT , AND S ERV I CE S; DECLARING AN EMERGENCY; AND , FOR OTH ER
PURPOSES. (COVERS: GENERAL FUND OPERA TI ONS , STREET DEPARTMEN T,
SANITATION FUND, AND PARKS.)
Alderman Smith moved , secon ded by Al derma n E lliott to p l ace the
Ordinance on FIRST READING. ROLL CAL L: Aldermen : E ll iott, Smith ,
Lewis, Ray , Wi lson , Fletcher , Williamson, Keaton and Howard vot e d
AYE . NAY (0 ). Motion received nine (9) affirmative votes, (0)
negative votes . MOTION CARR I ED. Whereupon , Ci ty Attorney Bamburg
read the Ordinance.
Alderman Ray moved , seconded by Al derman Smi th to dispense with the
reading of the Ordinance in its entirety. ROLL CA LL: Aldermen:
Elliott, Smith, Lewis , Ray, Wilson, Fl etcher , Will i amson , Keaton
and Howard v o t ed AYE. Motion received nine (9) affirmative votes,
(0 ) negative vote. MOTION CARRIED.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 18, 1997
7:00 P .M. -7:20 P .M.
Alderman Ray moved , seconded by Alderman Elliott to ACCEPT the
Ordinance on FIRST READING. ROLL CALL: Aldermen: Elliott, Smith,
Lewis, Ray, Fletcher, Wilson, Williamson, Keaton and Howard voted
AYE. NAY (0). Motion received nine (9) affirmative votes, (0)
negative votes. MOTION CARRIED.
Alderman Lewis moved, seconded by Alderman Ray to suspend the rules
and place the Ordinance on SECOND READING . ROLL CA LL: Aldermen:
Elliott, Smith, Lewis , Ray, Fletcher, Wilson, Williamson, Keaton
and Ho ward voted AYE. NAY (0). Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon
City Attorney Bamburg read the Ordinance for the Second Time.
Alderman Smith, moved, seconded by Alderman Ray, that Ordinance be
placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Elliott,
Smith, Ray, Wi lson, Fletcher, Williamson, Keaton and Howard voted
AYE. NAY (0). Motion received nine (9) affirmative votes, (O)
negative votes. MOTION CARR IED. Ordinance read THIRD AND FINAL
TIME by City Attorney Robert Bamburg .
Al derman Elliott moved, seconded by Alderman Lewi s , that Ordinance
1083 be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Elliott ,
Smith, Ray, Wilson, Fletcher, Williamson, Keaton and Howard voted
AYE. NAY (0). Motion received nine (9) affirmative votes, (O)
negative votes. MOTION CARRIED .
Alderman Wilson moved , seconded by Alde rman Williamson, that
EMERGENCY CLAUSE be APPROVED AND ADOPTED. ROLL CALL: Al dermen:
Elliott, Smith, Ray , Wilson, Fletcher , Williamson , Keaton a nd
Howard vot ed AYE . NAY (0). Motion received nine (9) affirmative
votes, (0) negative votes. MOTION CARRIED .
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1090 THIS THE 18th DAY
OF DECEMBER, 1997 .
Mayor Swaim and the Finance Department were complimented by Council
for improvements in budget presentation.
b . Update/Fencing Ordinance
Ald. Keaton noted t h at the ordinance will be on the agenda for
Council action at their regular meeting of January 15, 1997 .
APPOINTMENTS: PLANNING COMMISSION RE-APPOINTMENT Mr. Bart Gray, Jr.
for a term to expire 1/1/2001
Alderman Elliott moved, seconded by Alderman Howard that Mr. Bart
Gray Jr. be re -appointed to the Jacksonville Planning Commission
for a term to expire 2001. MOTION CARRIED.
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ANNOUNCEMENTS :
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 18, 1997
7:00 P.M . -7:20 P.M .
Mayor Swaim announced the c l osing of City Hall for ce l ebration of
24 , 25 December , 1997 and 1 January, 1 998 .
He announced a lso that the first City Counc il Meet i ng of the year
would be cancel led adding that emergency items wou l d me r it a call ed
meeting.
There was d i scuss i on regarding t he "old depot " and the possib i lity
of it being made a part of the history of the City for a purchase
price.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7 :20 p.m .
Respectfully,
NOTE: City Clerk Lula M. Leonard was married on December 12, 1997
to Henry F. Hawkins.
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