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1996CITY OF JACKSONVILLE, ARKANSAS AGENDA REGULAR CITY COUNCIL MEETING JANUARY 4, 1996 1. OPENING PRA YEA: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES 5. CONSENT AGENDA: (Animal Control) 6. WATER DEPARTMENT: 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & REC DEPT: 13. PLANNING COMMISSION: 12. SANITATION DEPARTMENT: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT a. a. Regular City Council Meeting December 21, 1995 Regular City Council Meeting December 7, 1995 Regular Monthly Report/December Annual Report/1995 WATER COMMISSION Resignation of Pat Wilson FINAL PLAT Long Ford Commercial Subdivision DISCUSSION: Main Street Overpass .,Grant Application., PLANNING COMMISSION: Mark Perry & John Hardwick for terms to expire 1-1-1999 l j CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 4, 1996 7:00 P.M. -7:30 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on January 4, 1996 at the regular meeting place of the Council. Alderman Lewis delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, and Twitty answered ROLL CALL. PRESENT EIGHT (8), ABSENT (2). Mayor Swaim answered ROLL CALL and declared a quorum. Others present for the meeting were: City Attorney Robert E. Bamburg, Personnel Director Michael Beeman, Deputy City Clerk Susan Davitt, City Engineer Duane Reel, Public Works Coordinator Murice Green, Director of Economic Development Phil Sullivan, Police Chief Larry Hibbs, Fire Chief Rick Ezell, Chamber of Commerce Director Mickey Anders, Mrs. Judy Swaim, Mrs. D. D. Hibbs, Mrs • Edith Smith, Mrs. Sandra Sansing, other City employees, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of December 21, 1995 for Study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Sansing moved, seconded by Alderman Ray that the minutes of the Regular City Council Meeting of December 7, 1995 be APPROVED. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, and Twitty. MOTION CARRIED. CONSENT AGENDA: ANIMAL CONTROL: DECEMBER 1995 Alderman Sansing moved, seconded by Alderman Ray to APPROVE the monthly Animal Control Report for the month of December 1995. Report reflects the following: CONTRIBUTIONS •••.•..••••..••••.•.•.••..•• $ ADOPTION/FINES ••••••••••••••••.•.•.•...•• $ SECURITY DEPOSITS ••.••••..••••.•.•.••.••• $ TOTAL •••••••••••••••••••••••••••••••••••• $ 1 .00 560.50 275.00 835.50 ~ I qo :I CITY OF JACKSONVILLE 1 ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 4, 1996 7:00 P.M. -7:30 P.M. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, and Twitty voted AYE. MOTION CARRIED. ANIMAL CONTROL: ANNUAL 1995 REPORT Alderman Sansing moved, seconded by Alderman Ray to APPROVE the Annual Animal Control Report for 1995. Report reflects the following: CONTRIBUTIONS •••••••••••••••••••••••••••• $ 70.00 ADOPTION/FINES ••••••••••••••••••••••••••• $7,115.50 SECURITY DEPOSITS ••••••••••••••••.••••••• $2,750.00 TOTAL .•••••..•••••••••••••.••..•••..•••.• $9,935.50 ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, and Twitty voted AYE. MOTION CARRIED. DEVIATION IN AGENDA: WATER DEPARTMENT: Water Commission Resignation Mayor Swaim r e ad a letter from by Mr. Kenneth Pat Wilson stating that he is tending his resignation as chairman of the Water Commission. Mr. Wilson stated in his letter that his resignation is mainly for consideration of health problems he has experienced, adding that he appreciates the opportunity to serve on the Water Commission, offering to serve in an advisory capacity. Mayor Swaim related that the Water Commission will be proposing two new members and asking the Council to approve those appointments. WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: PARKS & REC DEPARTMENT: SANITATION DEPARTMENT: Mayor Swaim related that with regard to the sanitation schedule both local papers and the state paper carried a bulletin. He stated that while it has been suggested that a mail-out be prepared, it would be too costly. 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 4, 1996 7:00 P.M. -7:30 P.M. Alderman Wilson suggested that a change in policy regarding days off for the holiday season might aid Sanitation Department endeavors. PLANNING COMMISSION: FINAL PLAT Long Ford Commercial Subdivision Mayor Swaim related that the plat consisted of approximately eight acres, located West of the Southside Northside Jr. High School football field at the Main Street exit. Alde~an Wilson moved, seconded by Alde~an Smith that the Final Plat of Long Ford Commercial Subdivision be approved as recommended by the Planning Commission. MOTION CARRIED. GENERAL: DISCUSSION: Main Street Overpass "Grant Application" Mayor Swaim related that 250,000.00 from the one cent sales tax was set aside in the 1996 budget for the overpass project. He related that the funding has been a problem in the past, however the City has the opportunity to apply for funding which would provide an 80/20 match. He stated that if the Council elects to move forward the City will also work with the railroad regarding further help with funding. He related that the City has a good chance to receive the funding necessary. He stated that the above grade crossing will need to show that it is a part of a long range plan for the City of Jacksonville. He pointed out that the Metroplan Land Use Map shows the need for a four lane road from Loop Road West through the City making an East -West corridor. He stated that in order to qualify for funding the overpass will need to be connected to a major thoroughfare. He related the importance of the East -West corridor which will increase safety and connect areas of the City to the downtown area. He stated that after a meeting with Metroplan his understanding is that the City stands an excellent chance for receiving the set aside funding. He asked the Council for input regarding moving forward towards the application. Alderman Smith related that given consideration to the 80/20 match, it would be prudent on behalf of the City to file an application. He stated his approval for planning and moving forward with the project. Alderman Ray stated that he has had the opportunity to view other similar structures and expressed support for filing an application. 3 q( : I CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 4, 1996 7:00 P.M. -7:30 P.M. Mayor Swaim related that there will be a lot of considerations before final design is decided upon. He stated safety to be one of the main contributing factors. He stated that by opening up Graham Road the City will be taking advantage of the opportunity to direct people to the downtown area. Alderman Wilson suggested that aerial photos and other information be made available to people in the area while the plan is formulated. He stated that safety with consideration for Fire and Police could possibly justify the cost. He suggested that a plan that provides the East -West thoroughfare should be as least disruptive as possible. Mayor Swaim stated that he was open to suggestions, asking if the Council thought a committee from Council would be necessary. He pointed out the controversy in the past with regard to questions concerning where it would be built and how it would be paid for. He stated the need for public meetings in order to get citizens input. He pointed out that not being the only funding agent will restrict the City, adding that federal and state requirements will need to be followed. Discussion ensued as to traffic counts with regard to Graham Road and safety with regard to Fire and Police in the area. Mayor Swaim related that the railroad overpass could be considered part of the capital improvements funded by the one cent sales tax until the project is completed. He related that he felt the community would pull together to bring a solution to where the overpass should be located. The consensus of application, with committee. the Council was to move forward with the several Alderman volunteering to serve on a Mayor Swaim related that work on the proposals would begin. APPOINTMENTS: PLANNING COMMISSION Mark Perry and John Hardwick for terms to expire 1-1-99. Alde~an Smith moved, seconded by Alderman Wilson to approve the appointments of Mark Perry to fill the un-expired te~ of Leslie Belden ending 1-1-1997 and John Hardwick for a three year term to expire 1-1-1999. 4 ANNOUNCEMENTS: ADJOURNMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 4, 1996 7:00 P.M. -7:30 P.M. Mayor Swaim adjourned the meeting at approximately 7:30p.m. Respectfully, ~.~.,~ U'M. Leonard City Clerk-Treasurer 5 CITY OF JACKSONVILLE, ARKANSAS AGENDA REGULAR CITY COUNCIL MEETING 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES 5. CONSENT AGENDA: (Fire Department) (Police Department) (CDBG) 6. WATER DEPARTMENT: JANUARY 18, 1996 Regular City Council Meeting January 4, 1996 Regular City Council Meeting December 21 , 1995 Regular Monthly Report/December Regular Monthly Report/December Regular Monthly Report/December Annual Report by Pat Wilson 7. WASTEWATER DEPARTMENT: Annual Report by Joan Zumwalt 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & REC DEPT: 13. PLANNING COMMISSION: 12. SANITATION DEPARTMENT: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT a. b. DISCUSSION: State & City Ref: Smoke Alarms Presentation by Tom Cory & Bart Gray, Jr. Ref: Acquisition of Industrial Property RESOLUTION 486 (#1-96) c. State of the City (Mayor Swaim) 7-9 10-12 13 14-15 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 18, 1996 7:00 P.M. -7:40 P.M. REGULAR CITY COUNCIL MEETING -CITY BALL -#1 INDUSTRIAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on January 4, 1996 at the regular meeting place of the Council. Alderman Smith delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson, Williamson, Keaton, and Twitty answered ROLL CALL. Alderman Lewis came in at approximately 7:04 p.m. Alderman Fletcher was ill. PRESENT NINE (9), ABSENT (1). Mayor Swaim answered ROLL CALL and declared a quorum expressing appreciation to the audience for their attendance. Others present for the meeting were: City Attorney Robert E. Bamburg, Personnel Director Michael Beeman, Deputy City Clerk Susan Davitt, City Engineer Duane Reel, Public Works Coordinator Murice Green, Director of Economic Development Phil Sullivan, Police Chief Larry Hibbs, Fire Chief Rick Ezell, Chamber of Commerce Director Mickey Anders, Community Development Director Tony Ply, General Mgr. of Jacksonville Waterworks Mr. Ken Anderson, Wastewater Department Manager David Thomas and Chairman of the Sewer Commission Joan Zumwalt, Chairman of the Planning Commission Bart Gray Jr., Mr. Tom Cory, Mrs. Judy Swaim, Mrs. D.D. Hibbs, other City employees, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of January 4, 1996 for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Ray that the minutes of the Regular City Council Meeting of December 21, 1995 be APPROVED. MOTION CARRIED. CONSENT AGENDA: FIRE DEPARTMENT Regular Monthly Report/Fire Department Alderman Wilson moved, seconded by Alderman Sansing that the Regular Monthly Report for December, of the Jacksonville Fire Department be APPROVED. (Said report reflects an estimated fire loss of $235,500.00 for the month of December.) ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson, Williamson, Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED. 1 . I CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 18, 1996 7:00 P.M. -7:40 P.M. CONSENT AGENDA CONTINUED: POLICE DEPARTMENT Regular Monthly Report/Police Department Alderman Wilson moved, seconded by Alderman Sansing that the Regular Monthly Report for December of the Jacksonville Police Department be APPROVED. Said report reflects: Computer Collections, $ 80,105.33, Miscellaneous Payments $ 818.00, Report Copies$ 311.00 for a total Collections of $57,422.25. ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED. Regular Monthly Report/CDBG Department Alderman Wilson moved, seconded by Alderman Sansing that the Regular Monthly Report for December, of the Community Development Department be approved. Said report reflects: Informal Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Hud Meetings . . . . • . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 Public Hearings ..•.••••.••.•..••.•.•.••.••.•••..•....•.•. 1 a . Letters to prospective applicants .........•...••••...• 6 b. Applications received. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 c. Bids Advertised. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 d. Work write-ups & estimates •••.•••.•.•••.•.•....••..•.. 1 e. Pre-constructions conferences ••......•.•.....••••..•.. 1 f. Appraisals & Environmental reviews ...•••...•...••..•.• 0 g. Interim Inspections ..••..••••.......•..••••.....•..... 72 h. Final inspections .••..•.........••.•...••...••......•. 3 i. Emergency Inspection ..................... -. . . . . . . . . . . . 0 j . Partial payments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 k . Proj act Close-outs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 1. Warranty Repairs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 m. Contracts signed...................................... 1 Public Works: a. Bids Received-Sunnyside Drainage ••.•...••.•.•....••.• 0 b. Interim Inspections ••••.........••....••..••.........• 8 c. Proj act Close-out. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED • WATER DEPARTMENT: ANNUAL REPORT/1995 Mayor Swaim voiced that Mr. Pat Wilson recently resigned his position, held for approximately twenty years, as Chairman of the Jacksonville Water Commission. He introduced the General Manager 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 18, 1996 7:00 P.M. -7:40 P.M. of the Jacksonville Waterworks Department, Mr. Ken Anderson, who made the annual report in that Mr. Wilson was unable to attend the City Council Meeting. Mr. Anderson expressed that he could report that the department completed the 1995 fiscal year under budget while making continued improvements to the water system. He voiced that a meter replacement program was started in 1995 with a total of 112 replacements being done. Six hundred meters are projected to be replaced in 1996. He said that a valve and hydrant preventive maintenance program was begun in 1995 as well. Completion of a twelve (12) inch water main on North First Street was noted, approximately 6,000 feet of pipe. He related that water mains on T.P. White, Foxwood Subdivision, North James, Loop Rd. and Military, Graham Rd., Walnut Point and Municipal Drive were upgraded and relocated. Mr. Anderson pointed out that the average daily flow for 1995 was 5. 2 million gallons with a maximum daily flow of 9. 3 million gallons occurring August 30, 1995. He said that there was a total production of 1.9 billion gallons for the year, an 11% increase over 1994. He informed the Council that the department is looking into future water sources in the central Arkansas area relating that a Consultant Engineer is working on a master plan covering improvements for the next twenty years. After questions regarding water storage, Mr. Anderson related that there is a total of approximately ten 10 million gallons. He related that Phase VII relating to Sunnyside Addition will be completed in 1996. Mayor Swaim expressed appreciation for the report. WASTEWATER DEPARTMENT: ANNUAL REPORT/1995 Mayor Swaim introduced Mr. David Thomas who presented the Wastewater Utility Report. 3 '11 qg CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 18, 1996 7:00 P.M. -7:40 P.M. He gave a brief overview of written data, on file in the office of the City Clerk, presented to the Council. He made note of a study with regard to an administrative order to fix overflowing manholes and de-commission the west treatment plant. He related that the majority of the field work has been accomplished and that a preliminary report should be available in April. He said that there is a lot of work to be done in the collection system and that the Johnson Plant will need to be expanded to accept the flows from the West Plant when the de- commission is completed. He pointed out that Mrs. Thea Hughes who was office manager has been promoted to Assistant Manager of the Wastewater Utility. He said that she is performing some of the same duties but running the Administration Department as well. He related that a significant part of time has been spent testing several hundred thousand feet of sewer line by those in the Collection Department supporting the study previously mentioned. He pointed out that Mr. J. Summers is the new manager of that department. He said that the monthly production report from January thru December is included in the data. He mentioned also that Laboratory Services are included in the report as well noting the head of the department, Mr. Sam Zehtaban as well as the Treatment Department operated under the direction of Mr. Mark Hickock. It was pointed out by Mayor Swaim that one billion, two hundred fifty-three million gallons were treated by the utility in the year 1995. Mr. Thomas stated that the sludqe is buried on site in mono-fills. He said that one of the considerations that will be looked at in the report provided to EPA will be the beneficial use of sludge. He pointed out that the utility is now a level four (4) plant with two individuals having level four license and two having level three and that classes are being conducted on the plant site. He said that with a little luck, the utility will have eight (8) new class one operators. Mayor Swaim asked that copies of the report be made available to the press. 4 FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: PARKS & REC DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 18, 1996 7:00 P.M. -7:40 P.M. GENERAL: a. Discussion: State & City Ref: Smoke Alarms Mayor Swaim informed the Council that it has been requested by the attorneys representing the item regarding state statutes governing the hard wiring of smoke detectors that the item be deferred in that they desire to collect additional information. He noted that the item will be placed on the agenda at a later date. b. Presentation by Tom Cory & Bart Gray, Jr. Ref: Acquisition of Industrial Property Mayor Swaim related the need for buying industrial lands Bart Gray, Jr. related that the Jacksonville community is a very progressive one, and desires to bring industry and promote growth and job opportunities for all people of the community as well as future residents. He pointed out that he and Mr. Tom Cory, President of the Commerce Corporation, and several others are serving on a committee in search of lands to bring new industry into the city. He pointed out that in their efforts, while visiting other cities, communities and AIDC, it was learned that one of the most prominent ways of developing the committee structure to make development happen is through the formation of a non-profit foundation with a committed endeavor to accomplish the desires for progress as stated. He asked that the Council support Resolution 486 on behalf of the Jacksonville Chamber Foundation, a corporation that is being formed under the proper IRS codes to enable it to function for the economic industrial development of the City of Jacksonville. He said that in the process of seeking new lands, Mr. Tom Cory and Mr. Pat Wilson had made an endeavor to work with current industrial land owners, one of which is the predominant Pulaski Industrial 5 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 18, 1996 7:00 P.M. -7:40 P.M. Park. He said those lands owned by Pulaski Industrial Park have been held for sale or development as such for approximately forty to fifty years. He related that an agreement has been made to work through a foundation to purchase the lands and provide a development plan and do so in a cost effective manner that would be very beneficial to the non-profit foundation enabling it to make some things happen for the City of Jacksonville. He requested passage of Resolution 486 to help fund the foundation with reserves held by the City of Jacksonville for development of industry in the same. He made note of a hand-out to the City Council showing the lands which are available for purchase. He pointed out that passage of the resolution would enable creation and finalization of the non-profit foundation and creation of the means with which it can use to start subdividing and selling and creating jobs for the City of Jacksonville. RESOLUTION 486 (#1-96) A RESOLUTION EXPRESSING SUPPORT OF THE FORMATION OF A NON-PROFIT PRIVATE/PUBLIC FOUNDATION TO ENCOURAGE, PROMOTE, AND PURSUE ECONOMIC AND INDUSTRIAL DEVELOPMENT FOR THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES. Alderman Wilson pointed out that there are funds available which came to the City through Franklin Electric from the donation of property several years ago noting the reason for said donation to help the City develop additional industry. Mayor Swaim said that in the proposed formation of the foundation measures are being taken to ensure that the City will have three entities with two people from each one at minimum, the Chamber of Commerce having two, the Commerce Corporation having two, and the City will have two to regulate the funds. He went on to explain that when Franklin Electric left the community, it was related by Mr. Dean Pfister that they desired to do something to make up for the job loss. He said that the money from the sale of the Franklin building has been set aside for industrial purposes. He pointed out that a search committee was not able to find any land which could be developed into an industrial park, minimum of one hundred acres, in the city limits of Jacksonville. He said that no lands were found reasonably priced which could be bought and then developed with installation of streets and utilities. 6 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 18, 1996 7:00P.M. -7:40 P.M. He said that there is opportunity to purchase land at below market value because of some tax credits which the City of Jacksonville can give to the sellers and pass on to potential industry. He pointed out that the land, as indicated on the information handed out by Mr. Gray, has been for sale for between ten and twenty thousand dollars per acre. He said that the proposal is to the City of Jacksonville for the possible purchase of as low as three thousand dollars per acre. He added this would give the City a distinct advantage owning the property and having it managed by the corporation. He explained that there is difficulty in the sale of City owned property with regard to the bid process and auction along with the process of potential industry location in the area. He said that he felt the resolution is appropriate adding that the funds were earmarked for this purpose. He related that they are not tax dollars collected from the citizens. Alderman Knight moved, seconded by Alderman Sansing that Resolution 486 (#1-96) be read. MOTION CARRIED. Whereupon, City Attorney Robert Bamburg read the resolution. Alderman Wilson expressed appreciation to Mr. Gray, Mr. Cory, and others of the committee for their efforts in bringing about this giant step forward for the community. Alderman Smith moved, Resolution 486 (#1-96). seconded by Alderman Knight to APPROVE MOTION CARRIED. c. STATE OF THE CITY REPORT Mayor Swaim gave the report, on file in the office of the City Clerk, relating that the progressive thinking of the citizens of Jacksonville have helped to make the City what it is to date. He noted the following accomplishments and on-going projects; (1) the Jacksonville Community Center (2) the widening of Highway 161 (North First Street) to a five- lane thoroughfare, ( 3) completion of Industrial/Municipal Drive connecting South Redmond and West Main Street with the latter and Municipal being signalized (proposed in 1986 and completed without a tax increase), (4) Major Obstacle Removal/two Superfund Sites completed through a cooperative agreement between the City of Jacksonville, the 7 (0/ CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 18, 1996 7:00 P.M. -7:40 P.M. State of Arkansas, and the US Dept. of Environmental Protection (saving millions of dollars in clean-up costs), (5) Fire Departments improvements through training, use of better equipment, determined staff for the best service to customers, building construction with majority of work done by fire department employees done above and beyond their assigned duties, (6) Police Department initiated PAKT, Police and Kids Together, funded mainly by community sponsors and held at the Community Center (7) Land Purchase I Commerce Corporation, Chamber of Commerce, City of Jacksonville (100 acres) Industrial Development opportunities forthcoming (8) 1995 on-going projects, Downtown Revitalization and a Railroad Overpass Copies were made available to the press and the general public. APPOINTMENTS: ANNOUNCEMENTS: (1) Railroad Overpass Mayor Swaim informed the Council that he had met with the engineering firm, Garver and Garver, who had originally worked on railroad overpass plans for the City of Jacksonville. He said that data collected at that time will be helpful in the present endeavor inexpensively and pertinent to an April 17, 1996 deadline. He said that presentations will be made city-wide regarding the project. He said that he has met with the railroad and is hopeful that partial funding will be available from them. He related that he is still hopeful for 80/20 matching funds toward completion of the railroad overpass. It was pointed out by Mayor Swaim that public meetings will give the input desired with regard to the route of the overpass thus determining funding needed. He said that he hoped that at least one meeting will be held before the first City Council Meeting of February. He related that plans and preliminary numbers should be available at that meeting. (2) Commission Appreciation Alderman Wilson expressed appreciation to all Commissions for their efforts in the Community. 8 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 18, 1996 7:00 P.M. -7:40 P.M. Mayor Swaim pointed out that ample water and wastewater service as provided by the respective commissions is a vital part of the community. He related that the City of Jacksonville is the envy of many communities with regard to the services along with good streets and little or no bond indebtedness with strong finances. Alderman Smith mentioned that the recycling program is outstanding. DEVIATION IN AGENDA: Carmen-Jewel Subdivision Alderman Smith moved, seconded by Alderman Lewis that the Final Plat of the Carmen-Jewel Subdivision be placed on the agenda for Council action. MOTION CARRIED. Mayor Swaim and City Engineer Reel explained that the subdivision clears up part of the estate of Mr. Chuck Drummond in the Taneyville area. City Engineer Reel explained the lot designations of the final plat adding that it has been reviewed by the Planning Commission and is subject to Council approval. Alderman Wilson moved, seconded by Alderman Knight to APPROVE the FINAL PLAT of Carmen-Jewel Subdivision. MOTION CARRIED. ANNOUNCEMENTS continued: Alderman Emma Knight submitted a press release to be published with regard to her decision not to seek re-election for Ward 1, Position 1 on the City Council in the upcoming election. She voiced that she will continue to work to give her best to the community in every way possible. ADJOURNMENT: Mayor Swaim adjourned the meeting at approximately 7:40p.m. Respectfully, 9 (03 l CITY OF JACKSONVILLE, ARKANSAS AGENDA REGULAR CITY COUNCIL MEETING 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: 6. WATER DEPARTMENT: 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 1Q STREETDEPARTMEN~ 11. PARKS & REC DEPT: 12. SANITATION DEPT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT FEBRUARY 1, 1996 a. b. c. Regular City Council Meeting January 18, 1996 Regular City Council Meeting January 4, 1996 ORDINANCE 1052 (#1-96) Rezoning of . 75 acres located at 2500 T. P. White Drive Landfill Contract Request approval to proceed with updating Engineering Data for Railroad Overpass Ref: Grant Application Request approval to proceed with updating Appraisal Information for Railroad Overpass Ref: Grant Application BOARD OF ADJUSTMENT Mr. B.J. Boroughs for a 3 year term to expire 2/5/1999 1996 Code Book Update to be presented by City Clerk CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 1, 1996 7:00 P.M. -8:20 P.M. REGULAR CITY COUNCIL MEETING -CITY BALL -#1 INDUSTRIAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on February 1, 1996 at the regular meeting place of the Council. Alderman Lewis delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. Mayor Swaim pointed out that Mr. Brian Wilson of Martin Luther King Elementary School is in attendance to observe the City Council Meeting as a part of his classroom studies. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton, and Twitty answered ROLL CALL. PRESENT ten (10). Mayor Swaim answered ROLL CALL and declared a quorum expressing appreciation to the audience for their attendance. Others present for the meeting were: Personnel Director Michael Beeman, Deputy City Clerk Susan Davitt, City Engineer Duane Reel, Public Works Coordinator Murice Green, Director of Economic Development Phil Sullivan, Police Chief Larry Hibbs, Chairman of the Board of Adjustment Art Brannen, Commissioner Kenny Elliott, Finance Director Paul Mushrush, Mrs. Judy Swaim, Mrs. D.D. Hibbs, other City employees, interested citizens and members of the press. Mayor Swaim related that City Attorney Robert Bamburg is out of town and unable to attend the meeting. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of January 18, 1996 for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Knight that the minutes of the Regular City Council Meeting of January 4, 1996 be APPROVED. MOTION CARRIED. CONSENT AGENDA: WATER DEPARTMENT: WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: 1 STREET DEPARTMENT: PARKS & REC DEPARTMENT: SANITATION DEPARTMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 1, 1996 7:00 P.M. -8:20 P.M. PLANNING COMMISSION: Ordinance 1052 (#1-96) Rezoning AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE ARKANSAS (GENERAL LOCATION: . 75 ACRES OF REAL PROPERTY FOUND NORTH OF AND ADJACENT TO 2703 T.P. WHITE DRIVE, JACKSONVILLE); AMENDING ORDINANCE NUMBERS 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES. Mayor Swaim introduced the item of business and related that the recommendation of the Planning Commission is to approve the rezoning request for the • 7 5 acre parcel, owned by Mr. Buford Latta, from C-1 to C-2. ORDINANCE 1052 (#1-96) Alderman Smith moved, seconded by Alderman Lewis, that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. Alderman Knight abstained. MOTION CARRIED. Ordinance read FIRST TIME by Mayor Swaim. Alderman Ray moved, seconded by Alderman Wilson, to suspend the rules and dispense with the reading of the Ordinance in its entirety. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY ( 0) • Motion received nine (9) affirmative votes, (0) negative votes. Aldermen Knight abstained. MOTION CARRIED. Alderman Smith moved, seconded by Alderman Ray, that Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. Aldermen Knight and Wilson abstained. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Smith moved, seconded by Alderman Ray to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. Aldermen Knight and Wilson abstained. MOTION CARRIED. Mayor Swaim read the Ordinance for the SECOND TIME. 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 1, 1996 7:00 P.M. -8:20 P.M. Alderman Lewis moved, seconded by Alderman Ray, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. Aldermen Knight and Wilson abstained. MOTION CARRIED. Whereupon, Mayor Swaim read the Ordinance for the THIRD AND FINAL TIME. Alderman Fletcher moved, seconded by Alderman Wilson that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. Alderman Knight and Wilson abstained. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1052 THIS 1st DAY OF February 1996. GENERAL: a. Landfill Contract Mayor Swaim related that even with the tremendous increases over the last few years in landfill tipping fees, the Sanitation Department has been managed such that its fees did not have to be raised. He stated that the county north of the river, Jacksonville and other cities north of the river entered negotiations to set price with a limited amount of raise in a given period of time. He said that bids were sent out, with Waste Management being the low bidder. He said that an agreement was reached at $6.10 per yard in a five-year contract with the price index being connected to the CPI less 1% for any raises in the future. He requested that the City Council pass the contract as stated with exceptions regarding a bulky waste collection at no charge to the City of Jacksonville during a designated week each year and an agreement between the City of Jacksonville and Waste Management that waste from other entities may be processed at the landfill and support for expansion according to regulatory agency guidelines. He added that landfill costs have gone up one hundred percent over the last ten years pointing out that Pulaski County is the only county in the State of Arkansas that has three landfills. He remarked that our rates are lower and availability better than for cities in other areas. He informed the Council that use of the landfill is anticipated to be a minimum of five years and a maximum of fifteen years. He said that the landfill is at maximum height and that future expansion is in a northerly direction parallel to the freeway. 3 ;o1 fD8 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 1, 1996 7:00 P.M. -8:20 P.M. Alderman Fletcher posed a question with regard to regional landfill studies done by Metroplan. Mayor Swaim related that the regional landfill concept was not good for the City of Jacksonville. He said that there would have had to be an increase of nine dollars to be competitive with more cost to the City with waste shipped to the closest landfill, being Little Rock. He said that the City of Jacksonville would have had to share in the expansion cost of the landfill where waste would have been deposited. Alderman Fletcher expressed concern that Brushy Island will not last fifteen years considering what is being brought from other cities at the present time. Mayor Swaim pointed out the Solid Waste Board of the State of Arkansas has been looking at a digester system which will cut down on landfill use, that mulch may be used as compost. He noted that the City of Little Rock and cities south of the river are now engaged in a "MRF" agreement ("Material Recovery Facility"). He said that DPC&E is regulating the project. He related that the grants that were issued for equipment and recycling programs are all funded across the State of Arkansas by the sale of solid waste and loose waste, about 45 cents a cubic yard. He said that all entities of Pulaski County pay over a million dollars with a total rebate to the county of $260,000.00 per year. He said that it would be to the advantage of the city that such grants not be available anymore because we, Pulaski County, are paying the bulk of the cost with distribution being sent to the rest of the state. He pointed out that State Law requires that in the year 1997 cities will have to be doing 30% of waste in recycling. He said that our solid waste is 27% at present with 75 to 80% coverage over the City of Jacksonville with 45 to 50% participation. He related that the recycling truck is at capacity now with about 25% of the City not being serviced. He mentioned that he is considering a Saturday route with overtime pay for the driver as opposed to $75,000.00 for another truck. Alderman Knight moved, seconded by Alderman Smith that the City of Jacksonville enter into a contract, through negotiations by Mayor Swaim, with Waste Management and in conjunction with other entities 4 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 1, 1996 7:00 P.M. -8:20 P.M. north of the river for the purpose of setting a set fee and price index increase for a 5 year period beginning immediately. MOTION CARRIED. b. Request approval to proceed with updating Engineering Data for Railroad Overpass Ref: Grant Application Mayor Swaim informed the Council that a grant application has to be presented by April 17, 1996 with regard to funding to aid in the railroad overpass endeavor. He related that Garver and Garver were the architects of the project in 1985. He said that an estimate of cost has been requested from them and that they agreed to do an update on an hourly basis since they had previously worked on the project. He pointed out that a limit of eight thousand dollars was arrived at with negotiations on work done by their firm after that. He requested more than the eight thousand dollars in that the City would be paying for some things not included in the agreement. He pointed out that item c., Request approval to proceed with updating "Appraisal Information for Railroad Overpass" Ref: Grant Application, would be included in the general discussion which followed. He presented an aerial photo of the railroad crossings at Main Street and Graham Road plus surrounding areas. He pointed out on the map where proposals in the past were planned. He said that the main factors in the project are location, cost, and effect on surrounding areas. He stated . that on Monday, 12 February 1996, a public hearing has been set for 7:00 p.m. to receive input regarding all aspects of the project. He related that in the original proposal, Second Street was the cut-off pointing out that there is about a nine foot drop at that point which will give some of the twenty-three to twenty-eight feet of clearance needed to accommodate an overpass. He informed the Council that the Congress is proposing to cut out a lot of the ISTEA funding and that he would like to see the City application for funding in place before any enactment. It was noted that the corridor from Main To Graham was proposed at a cost in 1985 of $3.35 million dollars. 5 !Of CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 1, 1996 7:00 P.M. -8:20 P.M. Alderman Knight stated that during the 1985 hearings and at this time she is opposed to the traffic emptying into the area of Jacksonville Elementary School. Mayor Swaim made note of one concept which would have a retaining wall and block added traffic from the school. Alderman Keaton mentioned that loss of usability of property in various proposed routes is a vital factor in design and cost. A general discussion followed with several comments from the Council and audience with regard to the project location. The matter of both Graham and Main crossings being closed was posed by Alderman Wilson with Mayor Swaim replying that is desired by the railroad. He added that they want to participate at 5% of the match by the City of Jacksonville, not the cost of the total project. Whether or not both crossings were closed in the original design by Garver & Garver was not determined at this time. Traffic patterns were pointed out as being pertinent to the final design with Mayor Swaim stating that traffic counts are underway. Opening up the corridor down Graham Road was mentioned as being a very important area for development east of the City of Jacksonville. Mayor Swaim pointed out that some of the area south and east of the railroad may turn commercial in the future with the development of the overpass at Main Street and Hwy 161. The Mayor pointed out that there is no preconceived plan for the overpass and related that his desire is for major input from the citizens of Jacksonville with regard to the choice of location. Graham Rd. development into a four-lane thoroughfare was noted by Alderman Knight as very important to future growth for the City of Jacksonville as related to the choice of location for the overpass. Alderman Ray moved, seconded by Alderman Knight, that up to ten thousand dollars be taken from the Sales Tax Fund for block appraisal proposals, incidentals related to project preparation, and the engineering services of Garver and Garver. MOTION CARRIED. 6 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 1, 1996 7:00 P.M. -8:20 P.M. APPOINTMENT: Board of Adjustment appointment/Hr. B. J. Boroughs for a 3 year term to expire 2/5/1999 Alderman Smith moved, seconded by Alderman Sansing, that Mr. B. J. Boroughs be appointed to the Board of Adjustment for a three (3) year term to expire February 5, 1999. MOTION CARRIED. ANNOUNCEMENTS: ADJOURNMENT: Mayor Swaim adjourned the meeting at approximately 8:20 p.m. Respectfully, ~-ff~n ~ City Clerk-Treasurer 7 If/ CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA REGULAR CITY COUNCIL MEETING FEBRUARY 15, 1996 1. OPENING PRA YEA: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: Police Dept. Fire Dept. CDBG Animal Control Dept. 6. WATER DEPARTMENT: 7 . WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: a. b. c. d. 11. PARKS & REC DEPT: 12. SANITATION DEPT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: ANNOUNCEMENTS: ADJOURNMENT: Regular City Council Meeting February 1, 1996 Regular City Council Meeting January 18, 1996 Regular Monthly Report/January Regular Monthly Report/January Regular Monthly Report/January Regular Monthly Report/January Request to Accept Bid: General Purpose Tractor Request to Accept Bid: Dump Truck with Pusher System Request to Accept Bid: Finishing Mower Ordinance 1053 (#2-96) Waiving Competitive Bidding: Cutter, Plotter, Traffic Software Request to Accept Bid: Truck With Trash Loader City Hall Will Be Closed 19 February in Observance of Presidents Day CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 15, 1996 7:00 P.M. -7:40 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -11 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on February 15, 1996 at the regular meeting place of the Council. Alderman Smith delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton, and Twitty answered ROLL CALL. Alderman Fletcher came in at approximately 7:04 p.m. PRESENT TEN (10), ABSENT (0). Mayor Swaim answered ROLL CALL and declared a quorum expressing appreciation to the audience for their attendance. Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt, Personnel Director Michael Beeman, Assistant to the Mayor Mark Powers, City Engineer Duane Reel, Public Works Coordinator Murice Green, Director of Economic Development Phil Sullivan, Police Chief Larry Hibbs, Fire Chief Rick Ezell, Chamber of Commerce Director Mickey Anders, Community Development Director Tony Ply, Planning Commissioner Kenny Elliott, General Mgr. of Jacksonville Waterworks Ken Anderson, Mrs. Judy Swaim, Mrs. D.O. Hibbs, other City employees, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of February 1, 1996 for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Wilson, that the minutes of the Regular City Council Meeting of January 18, 1996 be APPROVED. MOTION CARRIED. CONSENT AGENDA: POLICE DEPARTMENT Regular Monthly Report/Police Department Alderman Knight moved, seconded by Alderman Lewis, that the Regular Monthly Report for January, 1996 of the Jacksonville Police Department be APPROVED. Said report reflects: Fine Settlements, $ 91,035.57, Miscellaneous Payments $ 1, 860.50, Report Sales $ 277.00 for a total Collections of $93,173.07. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED. 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 15, 1996 7:00 P.M. -7:40 P.M. CONSENT AGENDA CONTINUED: FIRE DEPARTMENT Regular Monthly Report/Fire Department Alderman Knight moved, seconded by Alderman Lewis, that the Regular Monthly Report for January, 1996 of the Jacksonville Fire Department be APPROVED. (Said report reflects an estimated fire loss of $13,000.00 for the month of January) ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED. Regular Monthly Report/CDBG Department Alderman Knight moved, seconded by Alderman Lewis, that the Regular Monthly Report of the Community Development Department for January, 1996 be approved. Said report reflects: Informal Meetings • • • • • • • • • • • • • . • • • . • • • • • • • • • • • • • • • • • • • • • 4 HUD Meetings. • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 0 Public Hearings •••••.••••••••••••••••••••••.••••••••••••. 0 HUD Monitoring Visit •• e•••=•••••••••••••••••••••••••••••• 0 a. Letters to prospective applicants ••••••••...•..•.•.••• 0 b. Applications received •••••••.••••••••••••••••.•••••••• 0 c. Bids Advertised. • • • • • • • • • . • . • . • • • . • • • • • • • • • • • • . • . • • • • • 4 d. Work write-ups & estimates •••••••••••••••.•••..••.•••. 4 e. Pre-constructions conferences ••••••••••.•.•.••••.••••• 1 f. Appraisals & Environmental reviews •••••••••••••.••.••• 1 g. Interim Inspections ••••••.•••.•••.•••••.•.••••••••.•.• 17 h. Final inspections ••••••••••••••••••••••••••••••••••••• 3 i. Emergency Inspection................................. 1 j. Partial payments. . . . . . . . . • . . . . . • . . . • . • . . . . . . . . . . . • . • . • 1 k. Project Close-outs •••••••••••••••••••••••••••••••••••• 2 1. Warranty Repairs. • . . • • • • • • • • • • • . . • • • . • . . . . . . • • • . • . . • . . 5 m. Contracts signed. . . • . • • • • • . • . • . • . • . • • • . . . . . . • . • . . • • • . . 1 n. Rehab mortgages released............................. 2 Public Works: a. Bids Received-Sunnyside Drainage ••••••••••••••••••••• 0 b. Interim Inspections .••••••••••.•••.••••••••••••••••••• 10 c. Project Close-out....... • . . . • . • . . . . • . . • • • • • • • • . . • . • • • . 0 ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED. 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 15, 1996 7:00 P.M. -7:40 P.M. Regular Monthly Report/January/Animal Control Department Alderman Knight moved, seconded by Alderman Lewis to APPROVE the monthly Animal Control Report for the month of January 1996. Report reflects the following: CONTRIBUTIONS. • • • • • • • • • • • • • • • • • • • • • • • • • • • • $ ADOPTION/FINES •••••••••••••••••••••••••••• $ SECURITY DEPOSITS ••••••••••..•••••••••••••• $ .00 430.50 300.00 TOTAL • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • $ 7 3 0 • 5 0 ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. MOTION CARRIED. WATER DEPARTMENT: WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: a. Request to Accept Bid/General Purpose Tractor Mayor Swaim related that this is a budgeted item from the Street Department. Alderman Wilson moved, seconded by Alderman Sansing to approve the low bid from Capital Ford New Holland in the amount of $10,000.00. MOTION CARRIED. b. Request to Accept Bid/Dump Truck with Pusher System Mayor Swaim related that the item will replace a dump truck which is no longer able to fulfill necessary services. He pointed out that this is also a budgeted item for the Street Department. In response to a question posed by Alderman Smith, Public Works Director Murice Green related that a pusher system adds an extra set of axles to the vehicle allowing for extra loads. Alderman Smith moved, seconded by Alderman Sansing to approve the low bid from Russell Chevrolet Company in the amount of 48,691.29. MOTION CARRIED. 3 J CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 15, 1996 7:00 P.M. -7:40 P.M. c. Request to Accept Bid/Finishing Mower Public Works Director Murice Green related that the low bid did not meet the requested specifications citing a few hundred dollars difference. He then pointed out that with regard for materials the recommended bid is better quality and will last longer for consideration of price. Mayor Swaim informed the Council that in actuality it is a bush hog which will be used by the Street Department, offering that other riding type lawn mowers and push mowers are used by the Beautification Department. Alderman Knight moved, seconded by Alderman Smith to approve the recommended bid from Capital Ford New Bolland in the amount of 1,449.00 to be drawn from funds budgeted for the Street Department. MOTION CARRIED. d. ORDINANCE 1053 (#2-96) AN ORDINANCE WAIVING COMPETITIVE BIDDING BY THE CITY OF JACKSONVILLE, ARKANSAS, FOR THE PURPOSE OF PURCHASING A COMPUTERIZED SIGN PROGRAM, PLOTTER/CUTTER, AND SUPPORT SERVICES FOR USE BY THE STREET DEPARTMENT; DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES. Mayor Swaim gave a brief overview of the process for making signs in the past and citing benefits regarding the new equipment for the City. Alderman Knight moved, seconded by Alderman Sansing to place the Ordinance on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, ( 0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. Alderman Ray moved, seconded by Alderman Sansing to dispense with the reading of the Ordinance in its entirety. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton, and Twitty voted AYE. NAY(O). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. In response to a question posed by Alderman Wilson, Mayor Swaim related that the equipment and software package is recommended by 3M, adding that he was able to tour the factory and view the process. He then related that it is consistent with what other cities are using stating that the Federal Government has passed laws regarding increased reflective quality of signs which will be accomplished with the new equipment. 4 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 15, 1996 7:00 P.M. -7:40 P.M. Discussion ensued as to other valuable capabilities offered by the new equipment and software. Alderman Sansing moved, seconded by Alderman Lewis to ACCEPT the Ordinance on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. Alderman Knight moved, seconded by Alderman Lewis to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY ( 0) • Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Smith moved, seconded by Alderman Lewis, that Ordinance be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton, and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by City Attorney Robert Bamburg. Alderman Lewis moved, seconded by Alderman Wilson, that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. In response to an inquiry by Mayor Swaim, City Engineer Reel related that a tour of the sign shop would be most feasible after the equipment has arrived and is functional. He stated that Jacksonville, in conjunction with Conway employees, will train together cutting costs for both cities. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1053 THIS THE 15th DAY OF FEBRUARY 1996. PARKS & REC DEPARTMENT: SANITATION DEPARTMENT: Request to Accept Bid: Truck With Trash Loader PLANNING COMMISSION: GENERAL: 5 DEVIATION IN AGENDA: APPOINTMENTS: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 15, 1996 7:00 P.M. -7:40 P.M. Mayor Swaim related that, with the resent resignation of Pat Wilson and an additional vacancy left by the passing of Mr. Chuck Drummond, there are two openings on the Water Commission. He said that Mr. Ken Anderson has asked that the Council consider appointing Mr. Jim Peacock to fill the vacancy left by Mr. Drummond. Alde~an Fletcher moved, seconded by Alde~an Sansing to suspend the rules and place consideration of an appointment to the Water Commission on the agenda. By a ROLL CALL VOTE all the Council Members voted AYE. Alde~an Knight moved, seconded by Alde~an Smith to approve the appointment of Mr. Jim Peacock to fulfill the unexpired te~ of Mr. Chuck Drummond on the Water Commission. MOTION CARRIED. APPOINTMENTS: SEE DEVIATION IN AGENDA DEVIATION IN AGENDA: SANITATION DEPARTMENT: Request to Accept Bid: Truck With Trash Loader Mayor Swaim stated that the truck is a boom-loader and a truck all in one unit pointing out that less trips to the landfill, due to the grinding of yard waste, made the shuttle truck inefficient. He said that the truck now being used is doing real well. Alde~an Wilson moved, seconded by Alderman Ray that the bid of $62,547.00 from Central Ford Center be accepted. MOTION CARRIED. (It was pointed out by Mayor Swaim that the item was budgeted.) DEVIATION IN AGENDA: Mayor Swaim introduced Mr. Phil Sullivan who gave an update on plans for a clean-up day in the City. Mr. Sullivan pointed out that support for the upcoming effort has been good and that more volunteers and supplies are needed for the endeavor. He made note of several groups, organizations, and individuals who have committed themselves to the planting of trees, flowers, construction of fences, flower beds, etc. to help in the beautification of numerous locations around the City. He said that the Governor Homer Adkins monument will be relocated in a median downtown. 6 CT1Y OF IACKSONVII.l.E ~~ TABUlATION SHEET BID NUMBER_ !AX00496 DEPT. SIREET DATE 2-2-Q(, TIME !0:30A.M. OPENEDBY MAYORSWII!M TABULATE.DRY AlMA TRACTOR & BIRDSONG TRACTOR & BIRDSONG TRACTOR & EQUIPMENT. INC. SUPPLY I SUPPLY2 GENERALPURPOSETRACTOR ITEM II QTY. DESCRIPTION UNIT AMOUNT UNIT AMOUNT UNIT AMOUNT I 1 GENERAL PURPOSE TRACTOR NO BID $16,718.82 $15.514.65 2 1 OPTION: TRADE -IN 1990 ZETOR MODEL 5211 -$4300.00 -$4300.00 TOTAL PRICE ~~*·~~ ~t~Zh~~ NOniD ~ns~!lt ,.,.~· ·:t<J ' ... ;;J.~~ $12,418.82 ~·~"'rnt "~i!i--~~~'J.._, 511.214.65 TERMS 2%Nlll 2%NIO RECOMMENDED BIDDER ------ CAPITAL FORD NEW HOLLAND UNIT AMOUNT SI5.570.00 -55570.00 R.>:•!it"'~~ ,,,~,!1~ ...... ~~ •{-'-.;._ :..·1 _~--"":!' .. 510.000.00 CAPITAL UNIT AMOUNT ~~'""! .;." ~_.._ _<..;::-.._ -;_ I I I rp 'D l__ CITY OF JACKSONVIlli. TABULATION SHEET BID NUMBER JAX00196 DEPT. STREET ~ DATE 2-2-96 TIME 1 O:OOA.M. OPENED BY LU LEONARD TAIJULATED BY LORIIOHNSON 6 ALMA TRACfOR & HENARD UTILITY CAPITAL FORD NEW EQUIPMENT, INC, PROCUCfS, INC. HOLLAND FINISHING MOWER ITEM# QTY. DESCRIPTION UNIT AMOUNT UNIT AMOUNT UNIT AMOUNT UNIT AMOUNT I I FINISHING MOWER NO BID Sl230.00 51449.00 TOTAL PRICE ;r;;t;.{~~ :F!.~J?'~;} -~ NO BID -i~WP5 '~ : .. -,~~l Sl230.00 ~-~4t! ,,,.?.i· ~: .. · 51449.00 ~~ .: . .:::.. ~. . TERMS RECOMMENDED BIDDER CAPITAL UNIT . ~ .~ ~ ~m~~ ,._:,,__,;'.:/~ AMOUNT --cP ry CITY OFJACI<SONVILLE TABULATION SHEET BID NUMBER !AX00396 DEPT. STREeT DATE 2-2-96 ITEM# QJY. I 1 DUMP. TRUCK WITH PUSHER SYSTEM DESCRIPTION DUMP TRUCK V.TIH PUSHER SYSTEM -. TOTALPRJCE TERMS RECOMMENDED BIODER \ ' \ \ RUSSELL CHEVROLET CO. UNIT AMOUNT 548.691.29 -~ ; ~-$48.691.29 .. - RUSSELL ~s U>OEOHNSO~ TIME 10:15 A.M OPENED BY MAYOR SWNM TABULATED BY DIAMOND LONE STAR WHITE GMC INTERNATIONAL UNIT AMOUNT UNIT AMOUNT UNIT AMOUNT UNIT S51,185.00 549.695.00 ·-~----~ -~l· '--· . ·· .. S51,185.00 549,695.00 . t~--l< .. ~ -... : -.. " ';;,; " . AMOUNT ---[JJ ~ _j CITY OFJACKSONVIllE TABUU\TION SHEET BID NUMBER !AX00291\ DEPT. SANITATION DATE 2-2-96 MID-SOUTH ENVIROMENTAL SANITATION TRUCJ< WITH TRASH LOADER EQUIPMENT CO . INC. ITEM# QIT. DESCRIPTION UNIT AMOUNT j I SANITTJON TRUCJ< WITH TRASH LOADER TOTAL PRICE ~~~-~ .· ·~·· . .!'-~ -~ TERMS RECOMMENDED BIDDER TIM£ -ff;r~ ~ 10:45 A.M. OPENED BY MAYOR SWAIM TABUU\TED BY LORI JOHN~}\' NEW WAY SCRANTON DIAMOND CENTRAL FORD CENTER MFG. CO •. INC. INTERNATIONAL UNIT AMOUNT UNIT AMOUNT UNIT AMOUNT UNIT 565.000.00 562547 .00 •• !;;>,'~~ • ·'"!?.; ' •. ::f. .. ~~;t:; ,-.--4'' ~~~ 1... . .......; ... :_ ,~~.::.. $65.000.00 ~"~ ...-, -·· _:~~--_ n , 562547.00 ~~w-~---·1 ~, ~ <"-+:f.i.;~·-. ' . .... . .. '! CEI\TllAl -------- ~ .,.-' 00 D AMOUNT . \ CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 15, 1996 7:00 P.M. -7:40 P.M. He noted work to be done by AP&L with regard to the painting of some poles and that the Cooperative Extension Service has analyzed soil for all areas. He encouraged volunteer labor in efforts to maintain the proposed enhancement to the downtown area. The Clean-Up Day was announced as 23 March 1996. ANNOUNCEMENTS: (1) City Hall Will Be Closed 19 February in Observance of Presidents Day (2) Mayor Swaim announced a public hearing at 6:00p.m., Tuesday 20 February 1996 at Northside Jr. High School, to discuss the possibility of a middle school for the City of Jacksonville. (3) Mayor Swaim related that meetings during which presentations have been made with regard to the "Overpass" have been very productive pointing out that at this time there is not a designated route. He said that costs relating to each possible location will be presented around the City. ADJOURNMENT: Mayor Swaim adjourned the meeting at approximately 7:40 p.m. Respectfully, . ··~ . ~~~.~) ~M. Leonard MAYOR City Clerk-Treasurer 7 v~ ' . City Council Of Jacksonville, Arkansas AGENDA Regular City Council Meeting 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES 5. CONSENT AGENDA: (Animal Control) 6. WATER DEPARTMENT: MARCH 7, 1996 Regular City Council Meeting February 15, 1996 Regular City Council Meeting February 1 , 1996 Regular Monthly Report/February 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & REG DEPT: 12. SANITATION DEPT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS : 16. ANNOUNCEMENTS: ADJOURNMENT Report on Street Light Up-Grade DISCUSSION: Express bus from Jacksonville to Little Rock DISCUSSION: DHS Offices in Jacksonville JACKSONVILLE HOUSING AUTHORITY Ferrell D. Gray for a term to expire 3-17-2001 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 7, 1996 7:00P.M. -7:30P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on March 7, 1996 at the regular meeting place of the Council. Alderman Smith delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Williamson, Keaton, and Twitty answered ROLL CALL. Alderman Fletcher was absent as well as Alderman Knight who was ill and Alderman Wilson who was out of town. PRESENT: SEVEN ( 7) , ABSENT: THREE ( 3) . Mayor Swaim answered ROLL CALL and declared a quorum expressing appreciation to the audience for their attendance. Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt, Personnel Director Michael Beeman, Assistant to the Mayor Mark Powers, City Engineer Duane Reel, Public Works Coordinator Murice Green, Director of Economic Development Phil Sullivan, Police Chief Larry Hibbs, Chamber of Commerce Director Mickey Anders, Mrs. Judy Swaim, Mrs. Edith Smith, A P & L representative Mr. Sonny Gault, other City employees, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of February 15, 1996 for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Sansing, that the minutes of the Regular City Council Meeting of February 1, 1996 be APPROVED. MOTION CARRIED. CONSENT AGENDA: Regular Monthly Report/February/Animal Control Department Alderman Lewis moved, seconded by Alderman Ray to APPROVE the monthly Animal Control Report for the month of February 1996. Report reflects the following: CONTRIBUTIONS. • • • • • • • . • • . • • . . • • . • • . . • • • • . • $ ADOPTION/FINES ..••••••.••••••••••••.•.•••• $ SECURITY DEPOSITS •••.•.•.•.•.••.•••.••••••• $ .oo 767.00 225.00 TOTAL ••....•••.•••.•.•.•••.•••••.••••.•••. $ 992.00 1 l CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 7, 1996 7:00 P.M. -7:30 P.M. ROLL CALL: Alde~en: Smith, Lewis, Sansing, Ray, Williamson, Keaton and Twitty voted AYE. MOTION CARRIED. WATER DEPARTMENT: WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: Report on Street Light Up-Grade Mayor Swaim related that a good agreement has been arrived at with AP & L regarding street lights around the City. He said that starting Tuesday, 12 March, a meeting is scheduled during which decisions regarding where the replacement of the present street lights to high pressure sodium will begin. He said that the lights are brighter for a longer period of time as opposed to the present ones which get dimmer as they get older. He related that it will take several months to complete the endeavor. Mayor Swaim recognized Mr. Gault who expressed that first the lights which are out will be replaced after which a plan will be worked out with the City Engineer for the complete change to sodium lighting. He said that a maintenance schedule will be set up as well. Mayor Swaim expressed appreciation for the proposed change. PARKS & REC DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: GENERAL: DISCUSSION: Express bus from Jacksonville to Little Rock Mayor Swaim related that he has received a positive response from Mr. Keith Jones with regard to CATA bus service for the City of Jacksonville. He said that it may be that a 45 passenger bus can pick up persons at the LRAFB and through Jacksonville for transportation to Little Rock in the morning and back in the afternoon. 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 7, 1996 7:00 P.M. -7:30 P.M. He pointed out that the estimated annual operating cost for the round trip service is $26,000.00. He related that it appears that the City of Jacksonville can get the bus for $19,500.00 with a fee of $1.00 per trip. He said the City would pay the exact difference between what funds were generated and the operating costs. He said that he has always had a problem with the City providing a bus for a limited number of people but that there has continually been input regarding the availability of transportation for the citizens of Jacksonville. He pointed out that it could be profitable for the hotel/motel businesses in Jacksonville mentioning access to and from the arena project. It was determined that the cost is better than what was presented in 1987. Mayor Swaim pointed out that he feels the service can be paid for out of the One Cent Sales Tax Funds which would justify the citizens paying for the same. It was noted that Sherwood and Maumelle have a bus service which they pay for. Mayor Swaim said that the Board for CATA still has to approve the negotiated price as mentioned above. Alderman Ray voiced that he would like to see a service three times a day. Mayor Swaim pointed out that there is flexibility to add more runs as needed. The general consensus of the City Council was to proceed with negotiations and conduct a telephone survey through the office of the City Clerk regarding the service. Alderman Keaton expressed concern for the subsidized service. Mayor Swaim pointed out again that he felt better about providing the service through funding from the One Cent Sales Tax. He voiced that he has worked to provide a cab service for the City which has not materialized to date. He announced that there is a tentative agreement for a Department of Human Services to locate in Jacksonville noting concerns of some citizens as to what type of office it would be. 3 l 1a5 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 7, 1996 7:00 P.M. -7:30 P.M. He said that this would be office space to provide full services, food stamps, welfare, or any service that the program offers. He pointed out that many elderly in the City have to go to North Little Rock at this time to participate in the programs. He said that a full announcement regarding the project is forthcoming. Mayor Swaim stated that there is a need for "across town" bussing and that he has looked at the possibility of using buses already being used in the Jacksonville Elderly Activities Program and Pathfinders, adding that they are in use when they would be needed to service the general public. He suggested that City Attorney Bamburg mention to Pathfinders using their busses during the noon hour at the next Pathfinder Board Meeting. APPOINTMENTS: Alderman Knight moved, seconded by Alderma.n Smith to approve the reappointment of Mr. Ferrell D. Gray to the Jacksonville Housing Authority for a term to expire 3/17/2001. MOTION CARRIED. ANNOUNCEMENTS: Mayor Swaim introduced Mr. Mark Powers, replacing Mrs. Betty Anderson who did safety and racial harassment training. He said that the duties of that office have been expanded, that he will be helping with a lot of things, welcoming him on board. ADJOURNMENT: Mayor Swaim adjourned the meeting at approximately 7:30p.m. Respectfully, ~Yk .~ Lu :-a-M. Leonar City Clerk-Treasurer , I o;vv,;;,f ,k;~ MAYOR ~ 4 CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA REGULAR CITY COUNCIL MEETING MARCH 21, 1996 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: Police Dept. Fire Dept. CDBG 6. WATER DEPARTMENT: 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & REC DEPT: 12. SANITATION DEPT: 13. PLANNING COMMISSION: a. b. 14. GENERAL: a. Regular City Council Meeting March 7, 1996 Regular City Council Meeting February 15, 1996 Regular Monthly Report/February Regular Monthly Report/February Regular Monthly Report/February Request to Accept Bid: Redmond Road Bridge Ord. 1054 (#3-96) Rezoning Property generally located 900 Ellis Street Ord. 1055 (#4-96) Rezoning Property located Block 3 & .6 Original Town of Jacksonville Resolution 487 (#2-96) Opposing EPA Plan b. CDBG: Impediments to Fair Housing Ref: Consultant Selection 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 21, 1996 7:00 P.M. -7:35 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -# 1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on March 21, 1996 at the regular meeting place of the Council. Alderman Ray delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Fletcher, Williamson, and -Keaton answered ROLL CALL. Alderman Twitty came in at approximately 7:03 p.m. Alderman Wilson was out of town. PRESENT NINE (9), ABSENT (1). Mayor Swaim answered ROLL CALL and declared a quorum expressing appreciation to the audience for their attendance. Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt, City Engineer Duane Reel, Public Works Coordinator Murice Green, Director of Economic Development Phil Sullivan, Police Chief Larry Hibbs, Chamber of Commerce Director Mickey Anders, Community Development Director Tony Ply, Planning Commissioner Kenny Elliott, Mrs. Judy Swaim, Mrs. D.D. Hibbs, Mrs. Evelyn Smith, other City employees, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of March 7, 1996 for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Sansing moved, seconded by Alderman Lewis, that the minutes of the Regular City Council Meeting of February 15, 1996 be APPROVED. MOTION CARRIED. CONSENT AGENDA: POLICE DEPARTMENT Regular Monthly Report/Police Department Alderman Knight moved, seconded by Alderman Smith, that the Regular Monthly Report for February, 1996 of the Jacksonville Police Department be APPROVED. Said report reflects: Fine Settlements, $ 81,004.46, Miscellaneous Payments $ 50.00, Report Sales $ 246.00 for a total Collections of $81,300.46. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED. Mayor Swaim recognized Police Chief Hibbs to address the Council. 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 21, 1996 7:00P.M. -7:35 P.M. Chief Hibbs informed the Council that the department has recently completed a three day railroad accident training course sponsored by the railroad and with experience on the train as to vehicle and crossing activity. He related that other information regarding cargo etc. may prove to be beneficial in the event of a train accident within the City. CONSENT AGENDA CONTINUED: FIRE DEPARTMENT Regular Monthly Report/Fire Department Alderman Knight moved, seconded by Alderman Smith, that the Regular Monthly Report for February, 1996 of the Jacksonville Fire Department be APPROVED. (Said report reflects an estimated fire loss of $95,500.00 for the month of February) ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED. Regular Monthly Report/CDBG Department Alderman K.night moved, seconded by Alderman Smith, that the Regular Monthly Report of the Community Development Department for February, 1996 be approved. Said report reflects: Informal Meetings • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 3 HUD Meetings. • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 1 Public Hearings •••••••.•••••••••••••.••••••••.••••••••••• 0 HUD Monitoring Visit........... . . . • . • . . • . • . • • • • • • . . • • • • • . 0 a. Letters to prospective applicants ••••••••...•.•••••.•• 5 b. Applications received. . • . . . . . . . . . . . • . . . . . . . . . . . . • • . . . . 1 c. Bids Advertised. • • • • • • • . . • • • • . • • • . . • • . • . • . • . . • . • • • • • • . 0 d. Work write-ups & estimates •.•••.•.•.••••.•.•••.••••••• 4 e. Pre-constructions conferences ••.••..•.•••••••••••••••• 1 f. Appraisals & Environmental reviews .••••••..•...••••.•• 1 g. Interim Inspections. • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 2 4 h. Final inspections •••••••••••.•••••..•••.••..••••••••.. 0 i. Emergency Inspection................................. 0 j . Partial payments. • • • • • • . • • • . • • • . . • • . • • • • • • • • • • • . • • • • . . 0 k. Project Close-outs •.••••••••.••••••.•••.••...••••••••. 0 1. Warranty Repairs. . • . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • . . . . . 3 m. Contracts signed...................................... 1 n. Rehab mortgages released............................. 2 Public Works: a. Proposals Received.................................... 1 b. Interim Inspections. • . . • . • . . . . . . . . • • . . . . . . . . . . . . . . . . . . 8 c. Project Close-out ••.•••.•••••.•••.•..••...••••..•.•.•• 0 2 I I CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 21, 1996 7:00 P.M. -7:35 P.M. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED. WATER DEPARTMENT: WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: R.EQUEST TO ACCEPT BID: REDMOND ROAD BRIDGE (located approximately 100' from Municipal Drive) Mayor Swaim pointed out to the Council that City Engineer Reel prepared the drawing before them as information regarding the bridge project and options regarding the same. He recognized City Engineer Reel to address the item of business. Mr. Reel explained the bid was taken for a two-lane bridge which would replace the existing bridge. He said that the City is asking to be put on the TIP program to make Redmond Road a four-lane facility from the freeway around to Main Street continuing four- lanes to the base. He said that he asked for an alternate bid to make the bridge a four-lane facility. He pointed out that while the contractor is setting the precast units that he is involved in, the City could purchase six more units which would make that part of the project in place to accommodate four lanes of traffic. He suggested that the facility be completed for the future four-lane project at such time it is completed. Mayor Swaim pointed out that the bridge replacement was not a budgeted project but that he has reviewed the funds and that money is available in the Unbudgeted Street Funds and that there are more than amble funds to build the complete bridge project at this time. He said that for an additional $10,000.00 the bridge can be expanded to accommodate a four-lane facility. Alderman Smith moved, seconded by Alderman Fletcher that the bid of $123,125.13 (making a four-lane bridge on Redmond Rd.) from Jefco Construction be accepted and taken from "Unbudgeted Street Funds" • MOTION CARRIED. PARKS & REC DEPARTMENT: SANITATION DEPARTMENT: 3 ~ cr 00 c;Q ;.,..- ' ( I I CITY OF JACKSONVILLE T ABUL.:!: l:uN ::-::::::; 3IJ NUHBE~ JAX96oos Removal and Replacement of Redmond Raod Bridge l I ~:'1 I r.-·r "'C' -~-rc---N ;'1/1• 0 : t,i I •. i l.J...~Lit"' I !U I ;rota! Base Bid For Project 2 ! I i Total Alt~rnate Bid For Project TOTAL PRIC:: TE~HS c RECOMMENDED E!DDER 0 0 c ~ w JE:::o...s.t.llll DA iE ~1a.::ch 18, 1.996 TIHE lO:oo am / I I I Township I I Builders, Inc . / I I I Jefco Construction ._ t.!Nll I =~ rr-:-; o~t·10UN i u. N I II I ;!1'~1'jUN I ~orr::-0 0 u i i48,208.00 01,265.00 93.713.751 123. 125. 13 ° i / / Joyner-Ford 1 ° Burke -~L~ I o!l:!'!OUNT _, . fl ~ i i Q3l,OOO.OO! I 0 1166,000.00 I I • QP~NE!J BY T ,:,EUU E!l 3Y Liz Tuck /.. j._, / /liar old Davis Construction o JI~L 0 ~~!GUN I =~·· . : i -I : 92. 1 7 8. 841 0 I 126,557.3~ I I I f / MeV 0 Inc. ,o I . LJI'II 1 i "'nlfNT I ::~ jlo::-I :-!:":U- l57,16a.o~ ~- 1 . aa2,16s.oo I I I I I I I I I I I I I I I CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 21, 1996 7:00P.M. -7:35 P.M. PLANNING COMMISSION: ORDINANCE 1054 (#3-96) generally located at 900 Ellis Street Rezoning Property ORDINANCE 1054 (#3-96) AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE, ARKANSAS (GENERAL LOCATION: 900 ELLIS STREET, JACKSONVILLE, ARKANSAS); AMENDING ORDINANCE NUMBERS 214 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES. Alderman Knight moved, seconded by Alderman Sansing to place the Ordinance on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. Alderman Ray moved, seconded by Alderman Lewis to dispense with the reading of the Ordinance in its entirety. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Fletcher, Williamson, Keaton, and Twitty voted AYE. NAY ( 0) • Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Knight moved, seconded by Alderman Sansing to ACCEPT the Ordinance on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. Alderman Smith moved, seconded by Alderman Sansing to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon City Attorney Bamburg read the Ordinance for the Second Time. Alderman Sansing moved, seconded by Alderman Knight, that Ordinance be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Fletcher, Williamson, Keaton, and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by City Attorney Robert Bamburg. Alderman Knight moved, seconded by Alderman Smith, that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. 4 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 21, 1996 7:00 P.M. -7:35 P.M. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 10S4 THIS THE 21st DAY OF MARCH 1996. PLANNING COMMISSION: ORDINANCE lOSS (14-96) Rezoning Property located at Block 3 & 6 Original Town of Jacksonville ORDINANCE 10SS (#4-96) AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE, ARKANSAS (GENERAL LOCATION: BLOCKS 3 AND 6, ORIGINAL TOWN OF JACKSONVILLE, ARKANSAS); AND AMENDING ORDINANCE NUMBERS 214 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES. Alderman Smith moved, seconded by Alderman Lewis to place the Ordinance on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sans ing, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. Alderman Ray moved, seconded by Alderman Sansing to dispense with the reading of the Ordinance in its entirety. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Fletcher, Williamson, Keaton, and Twitty voted AYE. NAY(O). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Smith moved, seconded by Alderman Sansing to ACCEPT the Ordinance on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. Alderman Knight moved, seconded by Alderman Smith to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sans ing, Fletcher, Williamson, Ke aton and Twitty voted AYE. NAY ( 0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon City Attorney Bamburg read the Ordinance for the second time. Alderman Lewis moved, seconded by Alderman Sansing, that Ordinance be placed on THIRD AND FINAL REAI)ING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Fletcher, Williamson, Keaton, and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by City Attorney Robert Bamburg. 5 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 21, 1996 7:00 P.M. -7:35 P.M. Alderman Sansing moved, seconded by Alderman Lewis, that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1055 THIS THE 21st DAY OF MARCH 1996. GENERAL: a. RESOLUTION 487 (#2-96) Opposing EPA Plan A RESOLUTION OPPOSING MODIFICATION TO THE ENVIRONMENTAL PROTECTION AGENCY'S PROPOSED ACTION PLAN FOR REMEDIATION OF THE VERTAC PLANT SITE; AND, FOR OTHER PURPOSES. Alderman Marshall Smith commented that in his opinion the meeting held recently by EPA was mismanaged. He mentioned that the "Jacksonville Plan" was approved by many entities around the City mid-year of 1995 and that EPA quoted that funds had been cut by congress thus modifying the clean-up process. He said that since the meeting, he has spoken with a lady representing EPA with regard to the meeting and public relations between EPA and the community. He pointed out that there is a thirty day public comment period ending April 4, 1996 and that Resolution 487, if approved, sets forth approval of the "Jacksonville Plan" as related to the clean-up of the Vertac Plant site. Alderman Smith moved, seconded by Alderman Sansing that Resolution 487 be read. MOTION CARRIED. Alderman Fletcher commented that approximately ten to twelve years ago a promise was made by EPA to clean-up the area pointing out the possibility of property value losses to residents, relating that property owners feel shafted. He questioned the worth of the resolution. Alderman Smith related that the clean-up or lack of it will affect the residential as well as industrial growth as far as land use. He commented that he did not oppose an amendment to the resolution. Alderman Knight moved, seconded by Alderman lewis to APPROVE RESOLUTION 487. MOTION CARRIED. 6 I I CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 21, 1996 7:00 P.M. -7:35 P.M. b. CDBG: Impediments to Fair Housing Ref: Consultant Selection Alderman Knight related that the selection is a requirement of HUD. After a question by Alderman Keaton, Mr. Tony Ply explained that the data for Little Rock is being collected and that it basically covers all of Pulaski County. He said that some of the information will be used in the Jacksonville area. He said that HUD will spend approximately 300 hours of actual interviews and research to gather information relating to Fair Housing. Mayor Swaim pointed out that bid advertising has been done. Alderman Knight moved, seconded by Alderman Sansing that Mr. Ply be authorized to enter into contract, in the amount of $15,000.00, with J-Quad regarding fair housing consultant selection. MOTION CARRIED. Mr. Ply voiced that the amount is pro-rated adding that Little Rock is being charged approximately $67,000.00. Alderman Sansing voiced that the bid selection was the most extensive that has been done for the department. SANITATION DEPARTMENT: ANNOUNCEMENTS: Mayor Swaim announced "CLEAN-UP DAY" scheduled for 8:00 a.m. Saturday 23 March 1996. DEVIATION IN AGENDA: A letter dated 21 March 1996 addressed to the Mayor was presented to Council by Mayor Swaim from Alderman Wilson, who was not in attendance at the meeting, and read by City Attorney Bamburg. The content of the letter related to an article which recently appeared in the Arkansas Times newspaper (February 16, 1996) regarding a decision by Municipal Judge Robert Batton to dismiss DWI charges at a court hearing for a person who refused to take a breath test at the Jacksonville Police Department. The letter is a matter of record in the office of the City Clerk. A reply to four questions noted in the letter was requested from the office of the City Attorney at the next regularly scheduled City Council Meeting 4 April 1996. 7 ADJOURNMEN~: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 21, 1996 7:00 P.M. -7:35 P.M. Mayor Swaim adjourned the meeting at approximately 7:35 p.m. Respectfully, \~~~ MAYOR .. 8 CITY OF JACKSONVILLE, ARKANSAS AGENDA REGULAR CITY COUNCIL MEETING 1. OPENING PRA YEA: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES 5. CONSENT AGENDA: (Animal Control) 6. WATER DEPARTMENT: 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & REC DEPT: 13. PLANNING COMMISSION: 12. SANITATION DEPARTMENT: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT APRIL 4, 1996 a. Regular City Council Meeting March 21, 1996 Regular City Council Meeting March 7, 1996 Regular Monthly Report/February FINANCE REQUEST: Permission to Close Acct. (1966 Gen. Obligation Industrial Dev. Bond/Regal Ware) b. Public Meeting: Railroad Overpass c. Presentation: "Downtown Revitalization Plan" d. Presentation to Council Ref: "Clean-Up Efforts" JACKSONVILLE WATER COMMISSION: Gordon Koops for a term to expire 4-20-2001 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 4, 1996 7:00 P.M. -8:00 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on April 4, 1996 at the regular meeting place of the Council. Alderman Lewis delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Williamson, and Twitty answered ROLL CALL. Alderman Fletcher arrived approximately 7:03 p.m. Alderman Knight and Keaton were absent. PRESENT: EIGHT (8), ABSENT: TWO (2). Mayor Swaim answered ROLL CALL and declared a quorum expressing appreciation to the audience for their attendance. Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt, Personnel Director Michael Beeman, Assistant to the Mayor Mark Powers, City Engineer Duane Reel, Public Works Coordinator Murice Green, Director of Economic Development Phil Sullivan, Police Chief Larry Hibbs, Finance Director Paul Mushrush, Mrs. Judy Swaim, Mrs. D.D. Hibbs, other City employees, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of March 21, 1996 for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Lewis moved, seconded by Alderman Sansing, that the minutes of the Regular City Council Meeting of March 7, 1996 be APPROVED. MOTION CARRIED. CONSENT AGENDA: Regular Monthly Report for March/Animal Control Department Alderman Lewis moved, seconded by Alderman Sansing to APPROVE the monthly Animal Control Report for the month of March 1996. Report reflects the following: CONTRIBUTIONS. • • • . . • • • • • • • . • . . . • • • • • • • . . • • $ ADOPTION/FINES .••••••••.•••••.•..••••••.•. $ SECURITY DEPOSITS ••••••••••..•••••••••••••. $ .00 736.50 250.00 TOTAL • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • $ 9 8 6 • 5 0 1 \~Lo CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 4, 1996 7:00 P.M. -8:00 P.M. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson MOTION CARRIED. Williamson, Fletcher, and Twitty voted AYE. WATER DEPARTMENT: WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: PARKS & REC DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: GENERAL: a. Finance Request: Permission to Close Account Finance Director Paul Mushrush introduced Cheryl Erkel a new employee to fill the accounting position as budgeted. Finance Director Mushrush explained that the opening and closing of all checking accounts must be approved by the City Council. He went on to explain that in 1966, Ordinance 179 established "The City of Jacksonville Arkansas General Obligation Industrial Development Bond with the Control Projects Incorporation of Delaware". He stated that the obligation was repaid at the rate of 3.5% and is now liquidated as of February 9, 1996. He requested permission to close the account, which contains no funds at this time. Alderman Wilson moved, seconded by Alderman Smith to close the account. MOTION CARRIED. DEVIATION IN GENERAL BUSINESS AGENDA: c. Presentation: "Downtown Revitalization Plan" Mr. Phil Sullivan referred to the results of studies compiled during the previous two and one-half years which he provided to the Council. He called attention to the different organizations who have committed themselves to making downtown Jacksonville the best it can be. He pointed out the specific task that these organizations would be responsible for, adding that a detailed briefing will be presented to the general public April 9th, 12;00 p.m. at the Ramada Inn. 2 J CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 4, 1996 7:00 P.M. -8:00 P.M. Mr. Sullivan thanked the City Council for their support and asked for their future commitment in making Jacksonville a better place. He pointed out positive editorials written about a recent Jacksonville project. Mayor Swaim related that due to delays in the federal budget process, the Economic Development program has not yet been considered for present funding, adding that the departments which review the grant applications have been positive regarding a chance to be funded next year. He informed Council that Economic Development is currently being funded with set aside monies for the federal grant match. He related that Economic Development is continuing to do work and make progress, citing that Mr. Sullivan has recently met with a developer who may be interested in either a commercial or residential development in the City. He related that Mr. Sullivan is providing information to businesses and residential developers. Mayor Swaim stated that funds are available and that he did not want to see the office close. He stated that if Council has no objections, he would like to keep the office open and review funding circumstances at budget time. He said that the brochures and reports are helpful when answering questions about the downtown area and that progress is being made regarding recognition by downtown area businessmen for development and revitalization of that area. He related that if the program is funded next year and with continued progress, the downtown area will see many changes over the following five years. d. Presentation Ref: "Clean-up Efforts" Alderman Smith related that the presentation will need to be postponed until a later date when others involved can be present. Comments were made regarding the recent "clean-up day" in Jacksonville and the different areas that were cleaned-up. APPOINTMENTS: JACKSONVILLE WATER COMMISSION: Alde~an Smith moved, seconded by Alde~an Wilson to approve the appointment of Mr. Gordon Koops to the Jacksonville Water Commission for a term to ·expire 04/20/2001. MOTION CARRIED. DEVIATION IN AGENDA: Mayor Swaim related that Council has been provided a copy of a reply from the City Attorney with regard to a previous request by Alderman Wilson. 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 4, 1996 7:00 P.M. -8:00 P.M. Alderman Wilson related that after reviewing state statutes regarding a basis for the dismissal he was not able to find any, adding that he asked other attorneys who were also unable to find basis to support a dismissal. He requested more time for consideration and said that he felt the matter needs to be looked at further. He stated that his concern is with the integrity of the municipal court in that fairness and impartiality prevails for all citizens. NON-AGENDA ITEM: ORDINANCE 1048 with reference to basketball goals/curbs and streets Alderman Wilson related that some citizens are concerned about notification letters referencing fines to be imposed with regard to regulations in Ordinance 1048, 12.24.100 curbs and gutters (playground equipment) • He suggested that a moratorium be declared until a study can be made of the full ramifications of the ordinance. Mr. Wilson pointed out that the Code Enforcement Officer has done his job in carrying out the directives set forth in Ordinance 1048 adding that he was not sure that there was complete understanding among the members of the Council with its passage. He requested that modifications be considered. Alderman Sansing voiced that he fully understood what the Ordinance set forth adding that all citizens will have to be dealt with in the same manner as a discussion ensued with reference to basketball goals and children playing in the streets. City Attorney Bamburg advised that Ordinance 1048, as it is now, must be enforced across the City. Mayor Swaim pointed out that there have been instances over the City in which the Police Department has responded to activity which stemmed from persons playing basketball in the street. He said that there was legitimate reasoning in passage of the ordinance. Alderman Wilson asked if there would be compromise in allowing activity on culdesac and dead end streets as far as children playing. Alderman Twitty voiced that parents on a culdesac in the Stonewall Subdivision went together, purchased a basketball goal and erected it for the children in the neighborhood. Aldermen Fletcher and Ray made comments which favored modification of the ordinance. 4 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 4, 1996 7:00 P.M. -8:00 P.M. City Attorney Bam~urg advised the Council that the ordinance can be modified by nam1ng specifically the kind of streets where allowances will be made for basketball goals. Alderman Sansing commented that he felt such modification would create favoritism for those children living in better neighborhoods across the City. City Attorney Bamburg related that Ordinance 1048 says that basketball goals cannot face the street, that it is not a socio- economic issue. Mayor Swaim pointed out that 26 letters have been written by the Code Enforcement Officer with regard to violations that relate to basketball goals. He said that letters will not be rescinded adding that fines will not be given at this time. After other comments from several Aldermen, Mayor Swaim said that the item will be on the April 18, 1996 City Council Agenda for discussion and possible modification. RESUME AGENDA: b. Public Meeting: Railroad Overpass Mayor Swaim voiced that work between the City of Jacksonville and engineers from Garver and Garver has been productive as the Council observed a presentation by the Mayor with regard to plans for the overpass. He said that the most feasible route is from Main St. to Main St. pointing out that new requirements are for a sixteen foot clearance on a state highway as opposed to fourteen plus and also the possibility of making Second Street a thru street which would intersect Hwy 161 at the general location of warehouses and a daycare center located on the east side of Hwy 161 and the west side of the railroad tracks. He said that in completing the project there could be a transition changing Second Street from a two-lane to a five-lane. He noted that there would be sidewalk construction making a safe environment for pedestrians and school children. He said the Main to Main overpass would cost approximately $3,610,000.00 (estimated by Garver and Garver and the appraiser who gave the price on the property). He pointed out that settlement on easements which would have to be taken are unknown at this time. He noted $145,000.00 in the project costs for sidewalks. 5 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 4, 1996 7:00 P.M. -8:00 P.M. He related that he has discussed with the Highway Department a fourteen foot clearance for the overpass, which they agreed to, if the transition on Second Street materializes. The Graham Rd. to Main Street route was pointed out by Mayor Swaim on photo display. It noted thai: the route would take the front part of the Stax Store, the parking lot area and continue in a southwesterly direction across other properties on the west side to Second Street. He said the price tag for that route is approximately $4,810,000.00 which does not include sidewalks. He pointed out a tunnel proposal adding that it would be very expensive noting the approximate cost of $17,570,000.00. He said that the engineer said the cost could be considerably more due to the amount of dirt which would have to be used in the construction. He related that under the "Grade-level Crossings" funds set aside in the ISTEA program is approximately $4,200,000.00 thousand dollars available of which Jacksonville could apply for approximately 70% amounting to $2,700,000.00 thousand dollars. He said that the City has to pay 80% of the project cost. He said that the Main to Main St. Overpass is the most feasible project to use in making application for the grant money. He pointed out that the project can be done in phases; year one (1) Engineering work, year two (2) moving of utilities and acquisition of rights of way, and year three (3) construction. He said that he will establish a public meeting, probably at the Elderly Activities Center, for public review of the project. Mayor Swaim pointed out that there will be one proposal from Little Rock for a like grant and possibly one from North Little Rock. At this point, Alderman Smith moved, seconded by Alderman Sansing that the City Council endorse the Main to Main Street Overpass project to be constructed if funding beco~es available. MOTION CARRIED. A discussion ensued with regard to the construction of sidewalks. There was also discussion with regard to changing Second Street to Hwy 161 and Hwy 161 to North First Street. Mayor Swaim said he would like to have the option of closing Graham Rd. within a five year period giving time for the City to assess the traffic flow after the overpass is built. 6 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 4, 1996 7:00 P.M. -8:00 P.M. Mayor Swaim proposed that if federal funds are not available he would still like to go forward with the transition of making Second Street Highway 161 and Highway 161 North First Street. There was discussion regarding the possibility of making a specialty area, which might include a farmers market, of Hwy 161 if it is renamed North First Street. AHHOUHCEMEHTS: ADJOURNMENT: Mayor Swaim adjourned the meeting at approximately 8:00 p.m. Respectfully, ~~\n~ u M. Leonaid City Clerk-Treasurer 7 CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA REGULAR CITY COUNCIL MEETING 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: APRIL 18, 1996 Regular City Council Meeting April 4, 1996 4. APPROVAL AND/OR CORRECTION OF MINUTES: Regular City Council Meeting March 21, 1996 5. CONSENT AGENDA: Police Dept. Fire Dept. CDBG 6. WATER DEPARTMENT: Regular Monthly Report/March Regular Monthly Report/March Regular Monthly Report/March 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & REC DEPT: 12. SANITATION DEPT: 13. PLANNING COMMISSION: a. FINAL PLAT: Fair Oaks Subdivision 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: b. a. FINAL PLAT: Paradise Industrial Subdivision PRESENTATION: Little Rock Air Force Base Briefing by General Streater b. DISCUSSION: Ord. 1048 Basketball Goals modification c. RESOLUTION 488 (#3-96) Authorizing a committee to negotiate purchase of an emergency radio system 18 WASTEWATER COMMISSION: Mr. Tommy Bond for a term to expire 04/20/2001 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 18, 1996 7:00P.M. -8:20P.M. REGULAR CITY COUNCIL MEETING -CITY BALL -fl MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on April 18, 1996 at the regular meeting place of the Council. Alderman Smith delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson, Williamson, Keaton, and Twitty answered ROLL CALL. Alderman Lewis came in at approximately 7:06p.m. PRESENT NINE (9), ABSENT (1). Mayor Swaim answered ROLL CALL and declared a quorum expressing appreciation to the audience for their attendance. Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt , Personnel Director Michael Beeman, City Engineer Duane Reel, Public Works Director Murice Green, Chamber of Commerce Director Mickey Anders, Director of Economic Development Phil Sullivan, Assistant to the Mayor Mark Powers, Police Chief Larry Hibbs, Fire Chief Rick Ezell, Commun~ty Development Director Tony Ply, Planning Commissioner Kenny Elliott, General Streater from LRAFB, Finance Accountant Cheryl Erkel, Mrs. Judy Swaim, Mrs. D.D. Hibbs, Mrs. Edith Smith, other City employees, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of April 4, 1996 for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Sansing moved, seconded by Alderman Ray, that the minutes of the Regular City Council Meeting of March 21, 1996 be APPROVED. MOTION CARRIED. CONSENT AGENDA: Police Department/Regular Monthly Report for March Alderman Wilson moved, seconded by Alderman Sansing, that the Regular Monthly Report for March, 1996 of the Jacksonville Police Department be APPROVED. Said report reflects: Fine Settlements, $ 88,837.40, Miscellaneous Payments$ 805.75, Report Sales$ 324.00 for a total Collections of $ 89, 967 .15. ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilsc)n, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED. 1 l CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 18, 1996 7:00 P.M. -8:20 P.M. Fire Department/Regular Monthly Report for March Mayor Swaim thanked the Council for the purchase of two fire trucks, adding that the purchase will nearly complete the Fire Department needs with regard to major equipment. He related that the two trucks were purchased for $ 312,000.00 which is almost the same as what had been expected be the cost of one that had been priced at $ 275,000.00. He pointed out that the difference is a manufactured standard cab as opposed to a custom cab. He stated that a 1975 and 1977 model will be removed from service with the addition of the new trucks. Alderman Wilson moved, seconded by Alderman Sansing, that the Regular Monthly Report for March, 1996 of the Jacksonville Fire Department be APPROVED. (Said report reflects an estimated fire loss of $34,500.00 for the month of March) ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED. CDBG Department/Regular Monthly Report for March Alderman Wilson moved, seconded by Alderman Sansing, that the Regular Monthly Report of the Conununity Development Depart~J~ent for March, 1996 be approved. Said report reflects: 1. Informal Meetings • • • • • • • • • • • • • • . • • • • • • . • • . • • . • • • • • • • • • • • 1 2 • HUD Meetings • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 0 3. Public Hearings .••••...•••.......•..•.....••..•.•.••...•• 0 4 • HUD Moni taring Visit. • • • . • • • • • • . • • • • • • • • • . • • • • • . • • • • • • • • • 0 5. Rehab: a. Letters to prospective applicants .....•..••..•......•• 0 b. Applications received. . • . . . . . • • . • . . . . • . . . • . . • . • . . • • • . • 0 c. Bids Advertised. • • • . . • • . • • . • . . • • . • • . . • • • • . • • . . . • • . . . • • 1 d. Work write-ups & estimates .••........•..••.....••••.•. 1 e. Pre-constructions conferences ••..............••••...•• 2 f. Appraisals & Environmental reviews ••.........•..••.... 2 g. I~teri~ Inspe~tions •..••.••...••.•...•••.•.•....•..... 53 h. F1nal 1nspect1ons •..•.•••...••••....•••••.........•... 1 i. Emergency Inspection. . • • . • • • . . • • . • • . . • • • • . . • • . • • . . . . • • 0 j. Partial payments. • • . • • • • . . . . . • . • . . . • . . . . . . . . . • . • • • . . • • 0 k. Project Close-outs ••..••.••••....••..•••...•.••••...•• 1 1. Warranty Repairs. • . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • . . . . . . 0 m. Contracts signed...................................... 2 n. Rehab mortgages released............................. 2 2 6. Public Works: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 18, 1996 7:00 P.M. -8:20 P.M. a. Proposals Received. . . • • . . • • • • . . • . . . • • . . • . . • • . . • . • . • • . • 1 b. Interim Inspections................................... 7 c. Project Close-out............ . . . . . . . . . . • . . . . . . . . . • . . . . 0 ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED. WATER DEPARTMENT: WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: PARKS & REC DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: FINAL PLAT: Fair Oaks Subdivision Alderman Wilson moved, seconded by Alderman Sansing that the Final Plat of Fair Oaks Subdivision be approved as presented. MOTION CARRIED. FINAL PLAT: Paradise Industrial Subdivision Mayor Swaim said that as a general practice when land is subdivided it is approved by the Planning Commission. He related that the land is being subdivided to add an office and warehouse to be located behind the Southern Screw building. Alderman Smith moved, seconded by Alderman Lewis to approve the Final Plat of Paradise Industrial Subdivision. MOTION CARRIED with one abstention by Alderman Keaton. GENERAL: Briefing by General Streater from LRAFB Mayor Swaim stressed the impact of the Little Rock Air Force Base with regard to the economy of the City of Jacksonville. He stated that the Air Base has succeeded in being supportive in many aspects. 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 18, 1996 7:00P.M. -8:20P.M. General Streater delivered a brief overview of the mission of the Little Rock Air Force Base. He related that in business and corporate terms Little Rock Air Base could be considered much in the same context as a large industrial operation with an organizational structure. OPERATIONS GROUP: He related that the operations group employs two thousand people and has two billion dollars in equipment and air planes adding that the main stay of these two training squadrons is air lift. He stated that they provide trained C-130 air crew members for the United States Government and twenty-seven allied countries. He related there is more air craft located at Little Rock Air Force Base than half the worlds countries have in their Air Forces. He highlighted some of the recent mission operations involving the 50th squadron. He related that the "School House Operation" is the only C-130 training school in the United States and offers world class training in air-land operations and land-drop operations. He also related that they offer a "Combat Aerial Delivery School" providing a PHD level of training to approximately eighteen pilots and navigators annually; which qualifies them as a nucleus of weapons expert for C-130 squadrons in the Air Force world wide. LOGISTICS GROUP: He related that the Logistics Group provides support to the out-put part of the organization and is comprised of one thousand two hundred employees and six hundred million dollars in equipment, adding that they are responsible for training eight hundred maintenance troops annually. He stated that the newest mission for the logistics group is to refurbish ninety C-130 engines a year which amounts to twenty-seven billion dollars worth of air craft annually for Air Force needs world wide. SUPPORT GROUP: He stated that the support group maintains approximately 1. 5 billion dollars in land and facilities and employs over 1, 200 people. He related that specialty teams within the support group provide 1) explosive ordinance disposal, 2) security police defense team augmented for any Air Base in the world; 3) civil engineer and recovery team with various service and support teams i.e. field food service, lodging, and mortuary service. MEDICAL GROUP: He related that the medical group has 340 health care professionals who serve a patient population of 37,000 and provide 150,000 out- patient appointments annually. He referenced a program called Tri- care which connects retirees and dependents to civilian medical care and is networking currently over 400 physicians in the area; as a reduction in military medical manpower is expected. He related that the economical health care impact to the surrounding area is approximately 18 million dollars annually. Be stated that within the medical group is a deployable health care team of eleven individuals. 4 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 18, 1996 7:00 P.M. -8:20 P.M. He stated that the motto of Little Rock Air Force Base is "YES, WE CAN" who consider themselves an international organization; going anywhere at anytime and have done so. He cited successful operations such as the Haiti operation, Caribbean operation, Panama, hurricane disaster in the Virgin Islands, declassified drug operation called "Green Clover", and the Bosnia operation. He related that during a typical week two to three hundred people are deployed with three to six airplanes involved in hot spots around the world or peace time operations. SMALL CITY INFRASTRUCTURE: He related that Little Rock Air Force Base operates as any small city would having a grocery store, department store, movie theater, recreation center, parks, golf course, two swimming pools, chapel, clubs, day care center, veterinary clinic, fire department, housing, office building and warehouses. He related that the economical buying power is more than that of most small cities and that because of industrial operations the electric bill alone was approximately 6.5 billion dollars last year. In comparison to a busy metropolitan air port, Little Rock Air Force Base has the largest C-130 fleet in the world, 80 flights a day which translates into 128 thousand take offs and landings with approximately 2,600 visiting air crafts annually. He related that with regard to the physical plan Little Rock Air Force Base manages 11,000 acres of land total with 6,000 acres as base proper and 5,000 acres in federal property around the state. He pointed out that there is also a total of 1,500 housing units, 400 office or industrial buildings and they utilize and maintain over 700 general or special purpose vehicles. He related that the corporate asset value of Little Rock Air Force Base is 4. 3 billion dollars and if compared to a fortune 500 company they would rank 300 and the 5th largest employer of single organization employers in the area with an annual payroll of 170 million dollars, adding that the base creates approximately 2800 spin-off jobs in the area which generates a 65.5 million dollar payroll. He related that with the availability of a major base services the area attracts a military retiree population of 23,000 to the state, with 9,100 residing in the central area. The retiree income for the central area is approximately 140 million dollars. Total annual expenditures for the construction, services procurement of materials, equipment, and supplies is 77.5 million dollars and the economic estimate of the impact from Little Rock Air Force Base last year is 313 million dollars. 5 \J49 2020 PLAN: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 18, 1996 7:00 P.M. -8:20 P.M. He related that the plan is substantial in terms of infrastructure with reoccurring repair and alteration demands of Little Rock Air Force Base averages between eight to ten million annually. He then related military construction requirements to modernize and update antiquated buildings will average approximately 19 million dollars a year for the next 10 years. He stated that in 1997 as part of the 2020 plan the sewer outfall will be upgraded and that discussions have been ongoing to complete the project so as to save money for both the air base and the City of Jacksonville. He said that two C-130 squadron operations and air craft maintenance buildings were scheduled to be added along with a field training facility. He concluded by saying that recapitalizing Little Rock Air Force Base and continuing to keep it a viable institution is the concern or everyone. He stated that keeping the base open will depend on the national strategy review following the 1996 elections, adding that with regard to base closure; aging physical plants will carry a larger bill for making them viable. He stated that while state legislature has helped encroachment there is a concern when development interferes with the safety zones. He invited questions from the audience and acknowledged that with the close and friendly relationship shared by the base and the City he was happy to see the new fire trucks in the parking lot, adding that it is a pleasure to have a warm and supportive community. Mayor Swaim briefly explained that the sewer line aforementioned is the main line that runs from Little Rock Air Force Base to the former West Treatment Plant and that the estimated cost is 2. 5 million dollars. In response to a questioned posed by Mayor Swaim, General Streater related that the meetings with Wastewater have been very productive and that it is just a matter now of working out the technical details. In response to a question posed by Alderman Ray, General Streater pointed out that the safety zone is approximately 50,000 feet from the end of the runway and fans out. He explained that the tighter the encroachment, the greater the liability for the base adding that there are approximately 128 thousand take-offs and landings annually making comparison to Adams Field. Mayor Swaim expressed appreciation for the tremendous role LRAFB has played on national, state and local levels. 6 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 18 : 1996 1:00 P.M. -8:20P.M. b. DISCUSSION: Ordinance 1048 Basketball Goals Alderma~ Wilson introduced the item of business as requested by a concerned citizen. He stated that he felt the primary objective in passage of Ordinance 1048 was safety. He said there are questions regarding dead-end and culdesac streets where children have played in years past without problems and why the same cannot continue. He pointed out that the city has upheld the ordinance which does not permit any playground equipment on the back side of a curb. He introduced Sherrie Goodwin, #7 Oakridge Drive, Tara Mount Subdivision, who expressed that her children have a basketball goal mounted at the residence violating Ordinance 1048 as stated in a letter from the City. She noted that the letter requested removal of the basketball goal or pay a $100.00 fine. She said that she was not aware of the ordinance until receipt of the letter and that she has since found out that only twenty-six people have gotten letters. She remarked that there are others who did not receive letters that have basketball goals at the curb. She related that she has a petition signed by others who feel it is unfair to the children of Jacksonville to enforce the ordinance. She said that there is no problem in her area and that there is no need to fix anything. She pointed out that there is difficulty in finding a place for children to play basketball at the new Community Center or Dupree Park. She voiced concern for areas that have had problems stressing that taking away the rights of her children is not the solution. She stated the matter is not a social or racial issue expressing that each problem should be addressed on an individual basis and that the ordinance should be wiped out totally. Alderman Wilson commented that like situations create problems between the community and City Hall. He said that the City may have gone too far in fixing a problem that only exists in a few places. He expressed concern that measures that have been taken may be overreaching in this situation adding that he hoped innocent folks will not be punished for the problems that a few have created. 7 \oo : CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 18, 1996 7:00 P.M. -8:20 P.M. Alderman Sansing pointed out that the issue is not one that came up last year, but a problem that has slowly been growing over a number of years and that he was made aware of it approximately four years ago. He related that when a law is set in ordinance form it has to be enforced equally throughout the City. He said that if a law is designed for safety and then exceptions to that law are made, there is favoritism. Alderman Knight voiced that she did not want to advocate discrimination in the way that the laws are applied. She questioned whether the officers should be sent out just looking for basketball goals adding that she did not think so. She expressed that she felt common sense should be used, that when residents complain then the Code Enforcement and Police authority should address the problems. She added that once the letters are sent out, there has to be conformation to the ordinance or it has to be amended. Mayor Swaim noted that the City Council asked for a delay of any further action at the last regular meeting with regard to basketball goals in answer to a comment by Mrs. Goodwin that no other letters had been sent out to residents in violation of Ordinance 1048. He also pointed out that the City Inspectors were not instructed to go out looking for violations with regard to basketball goals, that they were cited as other daily inspections were being done. Alderman Sansing requested that Chief Hibbs address the item of business as it relates to the City as a whole. Chief Hibbs said that there have been complaints from residents regarding persons engaged in basketball activity blocking the streets, both culdesac and major residential ones where traffic flows. He said there is use of profanity, cat calls, and hand gestures intimidating to people trying to drive through the area relating that complaints occur primarily during the summer months and are not restricted to any area. He expressed to the Council that the ordinance will be enforced by the department as directed. Alderman Wilson questioned whether or not there are existing laws covering what Chief Hibbs mentioned above. Chief Hibbs stated that if the officer sees an offense being committed a citation can be issued otherwise a warrant has to be obtained by the offended party with regard to the matter. He said that areas are and will be monitored as the need arises. 8 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 18, 1996 7:00 P.M. -8:20 P.M. City Attorney Bamburg stated that Ordinance 1048 as it was passed requires enforcement throughout the City on any type of street adding that the enforcement was based on safety. He said that promoting the concept of children or young adults playing in the streets was discussed at the time of passage. He related that if changes are made at this time, it would have to be done by Ordinance either to modify or abolish that particular provision altogether. He added that he has concerns about any modification of the ordinance relating that in passing it the problem has been recognized and addressed. He said that if the effect that the ordinance now has is eliminated or reduced, there is a possibility of liability brought on the City. He advised that the torte immunity which applies to cities is being chipped away daily as he gave an example of explaining a position in which the City might find itself in modification of the ordinance which would allow the City Engineer, for example, to permit a basketball goal at a certain location. He said that the Police and Code Enforcement Officers are neglecting their duties if during the course of their work they see violations and neglect to address them either by citation or arrest. He said the Council, as a body, has to decide whether or not the ordinance should be enforced, as it exists, by Police and Code Enforcement Officers, otherwise, modification or abolishment altogether is in order. Alderman Ray voiced that he feels the law should stay like it is with proper enforcement. Alderman Twitty stated that she would like to see something done about the ordinance; that she is not in agreement with it as it stands. Mr. Ross Harmon, #2 Tara Ridge, was recognized by Mayor Swaim to address the item of business. He said that he felt the problem could be one of loitering adding that he feels it is a ridiculous law and that children should be able to play close to home. Chief Hibbs related that the problem is not one of loitering. He said that most of the complaint situations involve teenagers and young adults and remarked that he does not remember any complaints from the Tara Mount area at any time. 9 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 18, 1996 7:00 P.M. -8:20 P.M. Aldermen Smith and Lewis related that they have mixed feelings about the basketball situation suggesting that it may need to be abolished. Alderman Joe Williamson asked that the issue be an item of business on the next agenda for action of the Council. Alderman Sansing asked to go on record decides to amend Ordinance 1048 that it be very susceptible to public opinion. the ordinance applied to all streets. that if the City Council will have shown itself to He said that he knew that Alderman Twitty voiced that she favored children staying close to their homes relating that some people will always block the street. Alderman Williamson moved, seconded by Alderman Keaton that an Ordinance be prepared for presentation at the next Regular Meeting of the City Council repealing Ordinance 1048. Mayor Swaim voiced that he will veto any ordinance passed by the Council repealing Ordinance 1048 . Alderman Knight noted that there were lengthy discussions with the Police Department and several other areas when the ordinance was passed and that it was done for a reason. She said that she felt the worst of two evils is keeping the streets as safe as possible. ROLL CALL: Aldermen: Lewis, Wilson, Williamson, Keaton and Twitty voted AYE. Aldermen: Knight, Smith, Sansing and Ray voted NAY. MOTION CARRIED. It was determined that the ordinance will be brought back for action at the next Regular City Council Meeting. Mr. Harmon commented that there are building codes already in place which regulate basketball goals being placed behind the curbs. Mayor Swaim disagreed adding that there is an issue which must be dealt with by the Council. c. RESOLUTION 488 (#3-96) Authorizing a committee to negotiate purchase of an emergency radio system Mayor Swaim stated that the system is concerning an emergency radio system for the Police, Fire, and other City offices and asked that the Council give an appointed committee the authority to negotiate for the purpose of settling on a system that would be operable, 10 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 18 1996 7:00 P.M. -8:20 P.M. comparable, and compatible to those other areas with which the City needs to communicate on a regular basis; that being particularly Little Rock, North Little Rock and Sherwood. A RESOLUTION AUTHORIZING APPOINTMENT OF A COMMITTEE TO RESEARCH ACQUISITION OF A NEW EMERGENCY COMMUNICATIONS SYSTEM FOR THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES. Alderman Knight moved, seconded by Alderman Wilson that Resolution 488 be read. MOTION CARRIED. Whereupon City Attorney Bamburg read the Resolution. Alde~an Knight moved, seconded by Alde~an Wilson that Resolution 488 be APPROVED. MOTION CARRIED. Aldermen: Twitty, Keaton, Williamson, and Sansing were appointed by Mayor Swaim to serve on the Emergency Communications System Committee. APPOINTMENTS: WASTEWATER COMMISSION: Mr. Tommy Bond for a te~ to expire 04/20/2001 Alde~an Wilson moved, seconded by Alderman Smith that Mr. Tommy Bond be reappointed to the Wastewater Commission for a term to expire 04/20/2001. MOTION CARRIED. ANNOUNCEMENTS: Mayor Swaim requested that those desiring to attend the Municipal League Meeting annual convention on June 19, 20, and 21, contact his secretary. He pointed out that there is a $25.00 fee, payable by the Council Member, in the event the wife, husband, or a child wishes to attend. NON-AGENDA ITEM: Alderman Wilson voiced that on two other occasions since last fall he has discussed a court case that was tried in the Jacksonv~lle Municipal Court. He said that it is apparent to him that either a serious error was made in the case or the decision was made prior to hearing the facts. He added that the facts do not support the decision in any way and that, from what he has seen, there is no legal precedent for the decision that was made in the case. He asked if there was concern from other Council Members for the integrity for the Jacksonville Municipal Court suggesting that if there is, the Mayor be requested to have the Prosecuting Attorney look into the situation. 11 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 18, 1996 7:00 P.M. -8:20 P.M. City Attorney Bamburg related that if any review of decisions are made with regard to a judicial individual, they are made by the Judicial Conduct Committee, which is a part of the court system for the State of Arkansas. Alderman Sansing related that the Council is a legislative body, separate from the judicial body, and that the Judge is elected the same as the Alderman. He added that he felt the electorate is the ultimate judge of the Judge. Alderman Wilson voiced that he did not feel the electorate has a clue that the situation is going on and that it is up to the Council to inform them. Alderman Wilson moved, seconded by Alderman Keaton to suspend the rules and place on the agenda an item regarding the dispensation of a court case involving a "refusal to test charge" in the Jacksonville Municipal Court. ROLL CALL: Aldermen: Knight, Smith, Lewis, Wilson, Williamson, Keaton, and Twitty voted AYE. Aldermen: Sansing and Ray voted NAY. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Keaton, that the City Attorney file a complaint, signed by Mayor Swaim, with the Judicial Conduct Conunittee requesting a review of a recent DWI case dismissed by Municipal Judge Robert Batton; the reason for dismissal of the case and any precedent for said dismissal with a copy to be sent to the Prosecuting Attorney' s Office for comments on the matter. Alderman Sansing voiced that he did not know the name of the person involved in the DWI case adding that his understanding is that there is, according to the constitution, the executive, judicial, and legislative branches of government. He said that if the Council is trying to influence the judicial branch for whatever reason, he feels it is not right and that the matter should be in the hands of the electorate. Alderman Williamson said that he felt, along with Alderman Knight, that provisions for checks and balances exists. At this time a ROLL CALL VOTE was taken. The following Aldermen voted AYE; Knight, Smith, Lewis, Wilson, Williamson, Keaton, and Twitty. Aldermen Sansing and Ray voted NAY. MOTION CARRIED. 12 ADJOURNMENT: LUaM: Le_onard City Clerk-Treasurer 13 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 18, 1996 7:00 P.M. -8:20 P.M. \'~ CITY OF JACKSONVILLE, ARKANSAS AGENDA REGULAR CITY COUNCIL MEETING 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES 5. CONSENT AGENDA: 6. WATER DEPARTMENT: 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & REC DEPT: 13. PLANNING COMMISSION: 12. SANITATION DEPARTMENT: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT MAY 2, 1996 a. Regular City Council Meeting April 18, 1996 Regular City Council Meeting April 4, 1996 DISCUSSION: Possible Assistance to local schools b. ORO. 1056 (#5-96) Basketball goals c. RESOLUTION: 489 (#4-96) Authorizing Bond Issue for Rebsam en Regional Medical Center d. $1,000.00 Appropriation for Entergy Environmental Grant Match r CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 2, 1996 7:00 P.M. -7:38 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on May 2, 1996 at the regular meeting place of the Council. Alderman Lewis delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Fletcher, Williamson, and Keaton answered ROLL CALL. Alderman Ray came in at approximately 7:11p.m. PRESENT EIGHT (8), ABSENT (2). Alderman Wilson was in Washington and Alderman Twitty was out of town. Mayor Swaim answered ROLL CALL and declared a quorum expressing appreciation to the audience for their attendance. Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt, Personnel Director Michael Beeman, City Engineer Duane Reel, Public Works Director Murice Green, Director of Economic Development Phil Sullivan, Assistant to the Mayor Mark Powers, Police Chief Larry Hibbs, Planning Commissioner Kenny Elliott, Finance Director Paul Mushrush, Finance Accountant Cheryl Erkel, Quorum Court Member and Justice of the Peace Larry Goddard, Mr. Jim Buttry of Friday, Eldridge & Clark Law Firm, Mrs. Judy Swaim, Mrs. D.D. Hibbs, Mrs. Edith Smith, other City employees, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of April 18, 1996 for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Knight moved, seconded by Alderman Lewis, that the minutes of the Regular City Council Meeting of April 4, 1996 be APPROVED. MOTION CARRIED. CONSENT AGENDA: WATER DEPARTMENT: WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: PARKS & REC DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 2, 1996 7:00 P.M. -7:38 P.M. GENERAL: DISCUSSION: Possible Assistance to local schools Alderman Marshall Smith addressed the item of business which requests Council assistance in use of the one-cent sales tax, after the indebtedness of the Community Center is paid off, for various improvements to local schools. He recognized Pastor Larry Burton, McArthur Drive Assembly of God, and a member of the Middle School Action Committee who made a presentation to the Council. Mr. Burton presented to the Council a written request and made a verbal appeal for the Council to assist the citizens of the community in upgrading the local schools in any way possible. He stressed that the physical appearance, especially of North Side and South Side Jr. High Schools, is very important to people as they make choices about where to live and educate their children. He urged the Council to help the community reclaim quality education for the area. He said that requests are being made to the school district for more facilities for track and field which could accommodate students and citizens alike. City Attorney Bamburg related that it is unfortunate, but that there are limitations, pointing out that there are some conflicting provisions in the State Constitution as well as court cases which have come off of circumstances similar to this, mentioning Fayetteville as an example. He explained the nature of the problem of that local area with regard to a tax passed by the voters adding that it cost the City of Fayetteville in excess of two and one-half million dollars in attorney's fees. He said the action of the suit was based on the City of Fayetteville spending city funds on school district properties. He urged the Council to be very careful in expending funds in this manner. Alderman Fletcher expressed concern for the school situation and suggested that a committee be formed to work with the citizens of the community. Alderman Williamson mentioned past efforts for the City to have its own school district which died for lack of luL~L~~L also pointing out that the City built the tennis courts at the Jacksonville High School through the Parks Department which is used by both students and the general public. Mayor Swaim noted that there are areas where the City can help and that they are being investigated. He said that he has talked with elected officials in Fayetteville and is working on ideas shared from their experience pointing out that whatever is decided will have to be incorporated in the 1997 budget. 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 2, 1996 7:00 P.M. -7:38 P.M. He voiced that City Attorney Bamburg has requested more time to research the item. He pointed out that the Municipal League has advised against appropriating funds specifically for the school system but did not object to cooperative things. Alderman Smith voiced that he appreciated the input and volunteered to serve on a committee addressing the issue. Alderman Knight related that she felt the item warrants a committee and continual study requesting that City Attorney Bamburg be made a part of the committee. Mayor Swaim said that over the years at least five requests have come from area schools, North Pulaski, two elementary schools and the two Jr. High Schools for the help of the city to build or pave a parking lot. Mayor Swaim voiced that he would appoint a committee within the next few weeks to work with the citizens committee. It was pointed out by Alderman Williamson that the baseball and softball fields are provided for the schools enjoyment. During the course of the discussion Mayor Swaim related that changes would have to be made in the State Constitution with regard to what a city is allowed to do with their funds. He said that a "home rule" has been unsuccessful through the legal process at this time. He pointed out that it is illegal for a school district to pass a sales tax to fund the schools in the State of Arkansas. Mayor Swaim said that he favored the Middle School concept and felt it would make a big difference in the future of the school district and the City of Jacksonville. b. ORDINANCE 1056 ( #5-96) AN ORDINANCE RESCINDING CERTAIN PROVISIONS OF ORDINANCE NO. 1048 (JMC SECTION 12.24.100) PROHIBITING PLACEMENT OF PLAYGOUND EQUIPMENT AT THE BACK OF ANY CURBLINE; AND, FOR OTHER PURPOSES. Alderman Williamson was recognized by Mayor Swaim to address the item of business. He made a statement regarding the fact that there are no playgounds or parks on the west side of Highway 67-167. He admonished the 3 \\:aO CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 2, 1996 7:00 P.M. -7:38 P.M. Planning Commission to endeavor to set aside park areas in subdivision developments. He also admonished the Council in passage of ordinances to take more time in the process to let citizens be made aware, through the media, of what is going on. Alderman Fletcher agreed. No motion was made to read Ordinance 1056. Alderman Sansing voiced that the basketball situation was discussed when it was passed. c. RESOLUTION: 489 (#4-96) A RESOLUTION DECLARING INTENT OF THE CITY OF JACKSONVILLE, ARKANSAS, TO FINANCE CERTAIN EXPENDITURES FOR CAPITAL IMPROVEMENTS AND TO SEEK REIMBURSEMENT FOR SUCH EXPENDITURES FROM THE PROCEEDS OF BONDS, DESIGNATING A FORUM AND PLACE FOR A PUBLIC HEARING; AND, FOR OTHER PURPOSES. Alderman Reedie Ray moved, seconded Resolution 489 be read. MOTION CARRIED. Bamburg read the resolution. by Alderman Lewis that Whereupon, City Attorney Alderman Ray moved seconded by Alderman Lewis to dispense with the reading of the Resolution in its entirety. MOTION CARRIED. Alderman Knight moved, seconded by Alderman Reedie Ray that Resolution 489 be APPROVED. Mayor Swaim stated that the hospital is no longer a municipal hospital, that it is a 501 C-3 but that bonds issued a number of years ago which are requested to be refinanced at a lower interest rat e and for the provision of some additional funds that wil a l low construction at the hospital. He said that the Hospital Board is trying to be competitive in the market place and also meet some Health Department requirements to maintain the hospital in a proper manner. He said that competition is very hard adding that he is not ever in favor of issuing bonds due to the fact that interest has to be paid. He said that the request of the Board is to allow a public hearing and for reimbursement of funds which may be spent in the bond issue endeavor. It was pointed out by Mayor Swaim that each municipality is allowed to issue ten million dollars worth of bonds per year. 4 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 2, 1996 7:00 P.M. -7:38 P.M. He said that the Water and Wastewater Departments have indicated that they have no need to issue bonds this year pointing out that after January of 1997 the ten million dollars will be automatically reinstated. ' AT THIS TIME THE MOTION CARRIED passing RESOLUTION 489. d. $1,000.00 Appropriation for Entergy Environmental Grant Match Mayor Swaim explained that the request is to match an Entergy/AP & L Environmental Grant for hundreds of trees which are to be planted around the City through the efforts of the Economic Development Department. He said that the trees are potted and that a sprinkler system is needed for the growth process. Alderman Knight moved, seconded by Alderman Lewis to approve an appropriation of $1,000.00 from the Contingency Fund to match an Entergy Environmental Grant. MOTION CARRIED. ANNOUNCEMENTS: Mayor Swaim announced that on 30 May 1996, from 6:30 p.m. to 8:00 p.m., at the Jacksonville Community Center, the Arena Facilities Board will meet to collect input from the citizens of Jacksonville with regard to what is desired by the general public in arena use. He related that Mr. J.P. Goddard, Justice of the Peace Ms. Billie Ann Meyers is a representative on the Board from the City of Jacksonville. He urged attendance at the meeting. Alderman Marshall Smith announced that on 14 May 1996, from 9:00 a.m. to 5:00 p.m., the first BUSINESS EXPO will be held at the Community Center in the City with prizes from approximately 40 booths with 18 major sponsors. Alderman Keaton pointed out that Mr. Preston Robinson has done an outstanding job of beautification in the industrial area on Redmond Rd. Mayor Swaim voiced that selling the Franklin building to a local industry was a good move adding that Mr. Robinson has used mulch provided through the tub grinding operation. Alderman Williamson voiced that the Communications Committee will meet in the very near future noting illness in the membership recently. 5 H.p\ ADJOURNMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 2, 1996 7:00 P.M. -7:38 P.M. Mayor Swaim adjourned the meeting at approximately 7:35 p.m. Respectfully, >0. ~.~ ~. Leonar City Clerk-Treasurer 6 CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA REGULAR CITY COUNCIL MEETING 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: Police Dept. Fire Dept. Animal Control CDBG 6. WATER DEPARTMENT: 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & REG DEPT: 12. SANITATION DEPT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: MAY 16, 1996 Regular City Council Meeting May 2, 1996 Regular City Council Meeting April 18, 1996 Regular Monthly Report/April Regular Monthly Report/April Regular Monthly Report/April Regular Monthly Report/April PRESENTATION of EPA Report/Wastewater System by Dave Thorn as Request to Accept bid: Fire Safety House Request to Purchase K-9 Request to Accept Bid: 1996 Asphalt Overlay Program ORD. 1057 (#6-96) Fireworks PARKS AND REC. COMMISSION Appointment of Mike Brown for a term to expire 05/09/2001 School Improvements Committee CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 16, 1996 7:00 P.M. -8:40 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on May 16, 1996 at the regular meeting place of the Council. Mayor Swaim delivered the invocation after which he led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Wilson, Williamson, Keaton and Twitty answered ROLL CALL. Alderman Fletcher came in at approximately 7:03p.m. Alderman Sansing was attending opening ceremonies of the Special Olympics. PRESENT NINE (9), ABSENT (1). Mayor Swaim answered ROLL CALL and declared a quorum expressing appreciation to the audience for their attendance. Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt, City Engineer Duane Reel, Public Works Coordinator Murice Green, Finance Director Paul Mushrush, Finance Accountant Cheryl Erkel, Director of Economic Development Phil Sullivan, Police Chief Larry Hibbs, Fire Chief Rick Ezell, Community Development Director Tony Ply, Planning Commissioners Kenny Elliott and Art Brannen, Wastewater Commission Chairman Joan Zumwalt, Wastewater Manager Dave Thomas, Mrs. Judy Swaim, Mrs. D.D. Hibbs, Mrs. Evelyn Smith, other City employees, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of May 2, 1996 for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Lewis, that the minutes of the Regular City Council Meeting of April 18, 1996 be APPROVED. MOTION CARRIED. CONSENT AGENDA: POLICE DEPARTMENT/APRIL Alderman Wilson moved, seconded by Alderman Ray, that the Regular Monthly Report of the Jacksonville Police Department be APPROVED. Said report reflects: Fine Settlements, $ 98,505.75, Miscellaneous Payments $ 213.00, Report Sales $ 424.00 for a total Collections of $ 99, 142. 7 5. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED. FIRE DEPARTMENT/APRIL Alderman Wilson moved, seconded by Alderman Ray, that the Regular Monthly Report for April 1996 of the Jacksonville Fire Department be APPROVED. (Said report reflects an estimated fire loss of $10,900.00 for the month of April) ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED. 1 ANIMAL CONTROL DEPARTMENT/APRIL CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 16, 1996 7:00 P.M. -8:40 P.M. Alderman Wilson moved, seconded by Alderman Ray to APPROVE the monthly Animal Control Report for the month of April 1996. Report reflects the following: CONTRIBUTIONS. . • . • • • • . . • • • • . . • . • • • . • • • • . . • $ • 0 0 ADOPTION/FINES ••••••••••.•••••.•••.••••••• $ 928.00 SECURITY DEPOSITS •••••••••••••••••.••••.••• $ 200.00 TOTAL ••••••••••••••••••••••••••••••••••••• $1128.00 ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. MOTION CARRIED. CDBG/APRIL Alderman Wilson moved, seconded by Alderman Ray, that the Regular Monthly Report of the Community Development Department for April, 1996 be approved. Said report reflects: Informal Meetings • • • • • • • • . . • • . • • • • • • • • . • • • • • • • • • • • • • • • . • 2 HUD Meetings. • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 1 Public Hearings ..••••.•••••••.•••.•••.•••••...••••••••••• 0 Professional meetings. • • • . . • • • . . . • . . • . . . • . . • . • • • • . . • • • • • • 2 a. Letters to prospective applicants .••••••••.••.••.•••.. 8 b. Applications received. . . • • . • • . . . . . . . • • . • . . . . . . . . . . • • . . 5 c. Bids Advertised. • • . • • • • • • • • . . • • • • . • . • • • • . • . • • . . . . • • . . . 3 d. Work write-ups & estimates •.••..•••••••••.•••••.••.••• 3 e. Pre-constructions conferences ••••••.•.••.•.••.••.•••.• 3 f. Appraisals & Environmental reviews •••••••••••••••..•.• 1 g. I~teri~ Inspe~tions ••••..••...•••••.••••••••••.•.••••• 60 h. F1nal 1nspect1ons •••••.•••.••...••.••••••...•••...••.. 2 i. Emergency Inspection. • • . • • • • . . • • • . • • • • • • • • • • • • . . • • • • • 1 j . Partial payments. • • • • • . • • • . . • • • • • • . . • • • • . • • • • • • • . • • • • • 2 k. Project Close-outs ••••••.••••••••.•••••.•••••••••••••• 2 1. Warranty Repairs. . . • • • . • • • • . . • • . • • • • • • • • . • • • • . . • . • • • • • 1 m. Contracts signed. . • • • • • . . • • . • . . • . . • . • • . . . . • • . . • . . • • • . . 3 n. Rehab mortgages released............................. 2 Public Works: a. Proposals Received. • • • . • • • • • . • • • • • . • • • • • . • • • • • . • • . • • • • 0 b. Interim Inspections ••••••••••.••••••••••••.••.••.••••• 10 c. Project Close-out...... • • • • • . • • • • • • • . • • . • • . • • . . • . • • • • • 0 ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED. Mayor Swaim recognized CDBG Director Tony Ply. 2 \lc5 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 16, 1996 7:00 P.M. -8:40 P.M. Director Tony Ply informed the Council that CDBG has received the official notice for the new grant year, which was approximately twelve thousand dollars less than last years funding. Mayor Swaim pointed out that only a port ion of the funds were received because of delays in the federal budget approval. Director Ply related that consultants are reviewing the analysis of impediments to Fair Housing regarding areas of the study that were not agreed upon by him, adding that the revised areas of the study will be re-submitted to the Council for approval upon completion. He informed the Council that he would be asking for their approval regarding amendments as regulated by the Department of HUD to the Fair Housing Code ordinance at the next regularly scheduled City Council meeting. WATER DEPARTMENT: WASTEWATER DEPARTMENT: Presentation of EPA Report I Wastewater System. Wastewater Manager Dave Thomas introduced Mr. Larry Gattis of Chris Engineering and Mr. Jim Forbes who has international experience in Sewer System evaluation. He referred to the EPA mandated study proposed to stop overflowing manholes and close the West Plant. He related that the history began 25 years ago with the "Clean Water Act" and reminded the Council of the EPA grant which enabled construction of the new Johnson Plant which became operational in 1987, and the delays involved with closure of the west plant when it was found to be contaminated in the late seventies. He stated that the Rocky Branch receptor is now free of contamination, however, the new plant does not have the capacity to bring the West Plant over. He related that the completed study confirmed the requirements necessary to close the West Plant. He stated that a report by Mr. Larry Gattis will be submitted to the Department of Pollution Control in June 1996. Mr. Larry Gattis of Chris Engineers related that when EPA completed their remedial study, it recommended closure of the West Plant, and conveyance of the waste water to the Johnson Plant. He stated that in addition, EPA required a study of the sewer system and treatment plant which have been completed and given to EPA. Mr. Jim Forbes evaluated the wastewater collection system and explained the nature of flow monitoring, manhole inspection, smoke testing and channel T.V. inspections. He stated that the value of the system is$ 94,170,000.00 dollars which includes 2,712 manholes and 627,800 linear feet of sewer. He related that after testing 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 16, 1996 7:00 P.M. -8:40 P.M. the estimated manhole repair cost is $ 581,055.00, estimated service line repair cost is $ 117,000.00 and the estimated main line repair cost is $ 3,152,213.00 for a total cost of repairs to the collection system being 3. 8 million with priority repairs totaling 2.2 million. Mr. Larry Gattis related concerns for wastewater quality and character of the system if all wastewater collection is combined at the Johnson plant. He stated that an expansion for a projected 20 year growth is necessary and will include future additional needs from the Little Rock Air Force Base. He related that increasing regulations make it difficult to come up with land for solid waste landfills, pointing out that an alternative could be a belt filter press and composting operation as a method of sludge disposal. He related that combined with yard waste (a bulking agent) the sludge becomes a class A sludge which is a useful and marketable product. He recapped the recommendation for moving forward with the priority work at an estimated cost of 2. 2 million dollars, adding that wastewater treatment improvements would increase the plant capacity by 50% and enable the closure of the West Treatment Plant making positioning for 20 years of growth in the future possible. He recommended the belt filter press and composting operation for sludge disposal, pointing out needed revisions and repairs to the existing plant which has been in service approximately 20 years. He pointed out the need to replace certain components along with other mechanical equipment maintenance and general rehabilitation estimating construction cost slightly under 8 million dollars. He pointed out percentages of 4.5% regarding the State Revolving Loan Fund used for financing improvements and encouraged the City to pursue that avenue. In response to a question posed by Alderman Fletcher, Mr. Gattis stated that the West Treatment plant handles 50% of the wastewater produced by the City. It was pointed out in discussion that original plans in 1985 were to incorporate the West Plant over to the newly built Johnson plant, however, in 1984 EPA conducted off- site studies regarding Vertac contamination and determined that the Rocky Branch interceptor was contaminated. He related that in 1995 EPA completed their remedial work of the West Plant and directed connection to the Johnson plant. He related that without the current sewer system problems the West Plant could be brought over. He stated that the Johnson Plant was designed for later expansion, however, capacity for Gravel Ridge and Runyon Acres was not included in the initial construction. Discussion ensued as to feasibility of slip lining as an option in the rehabilitation process. 4 \Lo1 / CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 16, 1996 7:00 P.M. -8:40 P.M. Mayor Swaim explained that currently EPA's mandate under the "Clean Water Act" provides for the disclosure of every manhole which overflows, adding that it becomes a situation of mandated expenditures from the Federal Government without option. Alderman Fletcher expressed concerns regarding cost, suggesting that depreciation accounts could help with equipment purchases. Mr. Gattis related that the Johnson plant was designed in 1980 with a twenty year growth potential. He stated that projected conditions for 1996 suggest that an addition of a twenty year growth expansion plan be provided for growth to 2016, adding that the 75% construction grants program typically addresses a twenty year construction project. Mr. Gattis related that the State Revolving Loan Fund replaced the former grant program which funded the original plant and that under the new program the State would loan 100% of required monies for an eligible project. He explained that it is in effect a bond issue with a subsidized 4.5% interest rate. He suggested repayment of bond from either a rate increase or sales tax increase. He stated that the process begins when EPA signs off the report and sanctions its recommendations. He stated that a project is then developed and submitted to the state revolving loan program for its recommendation of a possible rate increase. He pointed out that in his experience it is highly unusual for a city to be issued an administrative order from EPA without a substantial penalty, adding that Jacksonville did not receive any penalty which he accredited to the Wastewater Department and their professionalism. He concluded by saying that the EPA report deadline is June 1, 1996 after which, EPA will meet with the Wastewater Department on June 5th and make an official report in compliance with the administrative order. It was related in response to a question posed by Alderman Fletcher, that there will be considerable public participation if the revolving loan fund from the State is pursued. Mr. Gattis gave a brief explanation of how the revolving loan fund works. Mayor Swaim complimented the presentation. FIRE DEPARTMENT: REQUEST TO ACCEPT BID: Fire Safety House Mayor Swaim recapped the status of the fire safety house, relating that a seventeen thousand dollar plus grant was received from CDBG and that bids have now been received for the City's share. He invited Chief Ezell to address the item of business. 5 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 16, 1996 7:00 P.M. -8:40 P.M. Chief Ezell gave a brief history of the fire safety house and fire prevention committee formed in 1989 when eight fatalities half of which were pre-school children occurred in Jacksonville. He conveyed the need to increase fire prevention efforts by addressing current code provisions and public education, after which in 1992 the Fire Prevention Committee passed the Arkansas Fire Prevention Code and adopted the 1991 edition and the Life Safety Code which addressed the apartment codes, smoke detectors and public fire safety education. He stated that through NFPA they established a "learn not to burn" curriculum which will be used in the Pulaski County School district. He then related that Kyle Rhone will receive an award in Boston for teaching the "teachers" the learn not to burn program adding that Jacksonville is one of only sixty five cities in the United States being recognized by NFPA for championship awards regarding fire safety efforts. He related the safety fire house is a teaching tool and described the various lessons that can be demonstrated with regard to the "learn not to burn" curriculum. He stated that two of the targeted groups will be school children and the elderly, adding that it meets with ADA requirements. He related that the low bid did not meet with specifications additionally mentioning warranty problems. He explained that the difference between high bid and needed monies is $7,241.00, pointing out that beside the grant from CDBG, the fire department has allocated a budgeted amount of $7,000.00 to be used in the purchase of the fire safety house. Alde~an Smith moved, seconded by Alderman Knight to accept the bid from Serro Scotty R.V. in the amount of $31,741.00, taking $7,250.00 from the Contingency Fund to complete the purchase of the fire safety house. MOTION CARRIED. POLICE DEPARTMENT: REQUEST TO PURCHASE K-9 Chief Hibbs related that Alco the senior police K-9 is seven years old and will soon not be able to perform some of the heavier demands of a police K-9. He stated that funds are available to purchase another K-9 from "K-9 Unlimited" where both police K-9's (Alco and leo) were purchased. He related that the estimated cost is $7,500.00 and that the purchase will be made with confiscated drug funds. He briefly described the K-9 's usefulness for the police work, adding that for a period of time all three K-9's will be available for patrol duty, offering one each shift. Alde~an Knight moved, seconded by Alderman Smith to purchase a K-9 from "K-9 Unlimited" for approximately $7, 500. 00. MOTION CARRIED. STREET DEPARTMENT: REQUEST TO ACCEPT BID: 1996 Asphalt Overlay 6 \l:thi \~o .. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 16, 1996 7:00 P.M. -8:40 P.M. Mayor Swaim related that the lack of bids received was due to prior commitment contracts by the usual bidders. He then related that due to rising petroleum cost the bid cost has also risen. He then explained the difficulty involved with the rising cusL aud ablllLy from the contracted company to complete a left over project for the amount of the bid. Alderman Wilson moved, seconded by Alderman Knight to accept the bid from Freshour Construction, Inc. MOTION CARRIED. PARKS & REC DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: GENERAL: Ordinance 1057 (#6-96) Fireworks Alderman Twitty informed the Council that she was asked to sponsor the ordinance by Mr. Hubert Alexander who is asking that fireworks be allowed under certain conditions: 1) that approval/permission be obtained from the state fire marshal for each display 2) be in compliance with all state and federal regulations 3) notify the Jacksonville Fire Department and Police Department 24 hours in advance. Alderman Wilson moved, seconded by Alderman Smith to place the Ordinance on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. Alderman Ray voted NAY. Motion received eight (8) affirmative votes, (1) negative vote. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. Fire Chief Ezell was invited to address the ordinance. He related that safety is the primary concern with regard to fire protection and emergency medical service. He related that there was national attention regarding fire and safety concerns when the original ordinance was passed. He related that over the past few years there has still been concern over these issues involving injuries. He related that with regard to permit process, one of the requirements is that "the fire works display shall follow the regulations of the state fire code and NFPA pamphlet number 1123". He related that the pamphlet is a 28 page document that regulates a fireworks display, adding that even if allowed by the City a person would still have to comply with State law i.e. operation of fireworks in a safe manner. He related that a public display would require that the Fire Department enforce provisions of the NFPA pamphlet. He then related that the provisions are strong enough to require proof of insurance or bonding for damages; construction types and size of fireworks used, transportation requirements; separation of display site from public crowds; and proper clearance 7 r CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 16, 1996 7:00 P.M. -8:40 P.M. of site plans, monitors, spotters, all of which is only a portion of the requirements to ensure safety that would require endorsement from the local Fire and Police Departments on the State form submitted by the Arkansas State Police. In response to a question posed by Mayor Swaim, Chief Ezell stated that there has been two house fires involving bottle rockets in the last three to five years. Chief Hibbs stated that there is a tremendous amount of complaints surrounding the July 4th holiday regarding fireworks which requires extra personnel to answer those calls. He questioned the responsibility of possible traffic control or security issues if private displays are allowed, adding that if more than one event were taking place around town, this could put a strain on Police Department resources. Alderman Fletcher stated that he felt that a controlled environment would a better situation than random enforcement by officers covering a 30 mile area, adding that it might be better to provide an approved area for fireworks. In response to a question from Chief Hibbs, Alderman Fletcher related that he was referring to the general public not private displays, adding that he feels the City needs an approved area for fireworks. Chief Hibbs responded by saying conformance would be difficult due to easy availability of fireworks but may provide a measure of control, adding that it would be hard to speculate on the matter. Mayor Swaim clarified that the ordinance before the Council is not about granting permission for kids to shoot fireworks. Alderman Knight questioned if it were anticipated that there would be less illegal activity if the ordinance is passed? Alderman Fletcher expressed concerns presently govern the children in the understands the issue of safety. for restrictions that City, adding that he Alderman Ray questioned the need for an additional fireworks ordinance. Alderman Wilson stated that the present fireworks ordinance does not permit any discharge of fireworks. He related that he did not believe many people would go through the trouble to comply with all the requirements for a private display, adding that this ordinance only provides for a limited use of fireworks in the City. He stated he is not opposed, if monitored closely. He stated that the regulations do not apply to the common Class C fireworks used by the general public. 8 \ '1 t . CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 16, 1996 7:00 P.M. -8:40 P.M. Security responsibilities were discussed. Alderman Knight moved to amend the ordinance to include security and make traffic control the responsibility of the individual requesting a private display. MOTION DIES for lack of a second. Alderman Lewis recalled that there was a strong force from citizens regarding debris involving swimming pools, cars and houses associated with the use of fireworks, and asking if passage of the ordinance would once again contribute to that problem. Alderman Twitty stated that her understanding of the ordinance addresses a larger spectrum than that of the general public shooting fireworks on the 4th of July but permits an individual or group to have a fireworks display. She stated that she was in favor of the ordinance. Alderman Smith related that passage of the ordinance could take two weeks giving time for citizen input. Mayor Swaim recognized Mr. Hubert Alexander. Mr. Alexander mentioned information he supplied to Council regarding the National Fire Prevention Guidelines, adding that he spent a day with firemen and the firechief learning safety regarding fireworks. He stated that he had heard unfounded concerns of this being an issue of the rich vs. the poor. He related that he was given a ticket for shooting fireworks even though it met with the guidelines of the National Fire Prevention Agency and had gone to a lot of t rouble and expense to do so. He pointed out the patriotic reaction of people watching a 4th of July fireworks display. He stated that he hired a fire department to patrol the firing zone area in golf carts. He related that his reasons for requesting the ordinance besides the opportunity to watcb people celebrate America and their independence is that children are aware the display is illegal, which presents a conflict with what children should learn with regard to respect for the law. He related the quality of his fireworks display, adding that anyone is invited to attend. He related that he wants to conduct the fireworks display legally, adding that you cannot advertise something that is illegal. Alderman Ray related that the ordinance is meant for everyone, no matter where you live and that at the time it was passed it was the desire of the citizens to have such an ordinance. Mr. Alexander stated that his understanding is that the ordinance was sponsored after a mishap. He related that he only wants the display if it can pass the 23 pages of guidelines. 9 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 16, 1996 7:00 P.M. -8:40 P.M. Alderman Fletcher stated that he was opposed to fireworks in the residential areas. Mr. Alexander related that his display has never had an accident or fire mishap. He related he is unable to pay for patrol police or insurance because it is illegal. Alderman Williamson pointed out that this is an amendment to the present ordinance. City Attorney Bamburg related that the amendment would add a provision to the existing ordinance allowing for permitted displays by private owner or groups as long as they comply with all State and Federal regulations and codes as outlined by Chief Ezell, which are quite extensive. He stated that the prohibition that is in place now will remain and any individual shooting fireworks in the City limits otherwise will be subject to receiving a citation. Alderman Fletcher moved, seconded by Alderman Wilson to ACCEPT the Ordinance on FIRST READI~G. ROLL CALL: Aldermen: Smith, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. Aldermen: Knight, Lewis and Ray voted NAY. Motion received six (6) affirmative votes, (3) negative votes. MOTION CARRIED. Alderman Fletcher moved, seconded by Alderman Twitty to suspend the rules and place the Ordinance on SECORD READING. ROLL CALL: Aldermen: Smith, Ray, Wilson, Fletcher, and Twitty voted AYE. Aldermen: Knight, Lewis, Williamson, and Keaton voted NAY. Motion received five (5) affirmative votes, (4) negative votes. MOTION FAILED requiring two/thirds majority to suspend the rules and pass on second reading. Alderman Knight expressed that she feels the illegal activity will continue which already stresses our police resources, adding that she does not feel she can support the ordinance unless provisions are made requiring anyone putting on a display to provide their own security and traffic control. Mayor Swaim related that the ordinance will be brought back to the next regularly scheduled City Council Meeting for second reading. APPOINTMENTS: PARKS AND RECREATION COMMISSION Alderman Wilson moved, seconded by Alderman Knight that Mike Brown be appointed to the Parks and Recreation Commission for a term to expire 05/09/2001. MOTION CARRIED. ANNOUNCEMENTS: SCHOOL IMPROVEMENTS COMMITTEE Mayor Swaim related that Aldermen Keaton, Wilson, and Smith have agreed to serve on the committee and invited other Council members to join. 10 DEVIATION IN AGENDA: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 16, 1996 7:00 P.M. -8:40 P.M. In response to a question posed by Alderman Knight regarding a burned out house in the 700 block uf SuL·n:!ll!:i, Mayu1.· Swaim related that he has a list of 20 proposed houses for condemnation which he will review. It was related in discussion that the charge of the school committee is to look at options for legally assisting the schools with their facilities. ADJOURNMENT: Mayor Swaim adjourned the meeting at approximately 8:40 p.m. Respectfully, ~L~~a ~ MAYOR " City Clerk-Treasurer 11 CITY OF JACKSONV!LI..E TABULATION SHEET liEMII QTY. I . I BIDNUMBER .~ DEPT FIRE DEPARTMENT DAn; i:.l1:2§. TIME~ OPENED BY UJ LEONARD W ALTI;RS TRAVEL SERRO SCOTIY R. V. TRAILERS/SURREY FIRE FIRE SAFElY HOUSE SAFETY HOUSE - DESCRIPTION' UNIT AMOUNT UNIT AMOUNT UNIT AMOUNT FIRE SAFElY HOUSE S28,975.00 $31.741.00 . f v ~R ~f TOTAL PRICE $28.975.00 S31,741 00 ~<\.;!~;,.. ...... $1' -· ' TERMS RECOMMENDED BIDDER --------. UNIT AMOUNT UNIT AMOUNT , ~~~ . ~ ~1! ~,... ·'*' -~_::) ()1 I CfiY OF JACKSONVIllE TABUlATION SHEET BID NUMBER JAX9600R lrY'"<'•ATVn 1996 ASPHALT OVERlAY ?ROGRAM ffiM# QTY DESCRIPTION I. 100-201 HMAC lAID IN PUCE 2 . 201-500 HMAC lAID IN PUCE 3. 501-HMAC lAID IN PLACE !000 4. 1001 -HMAC LAID IN PUCE 2000 5. 2001-HMAC lAID IN PLACE 4000 6. OVER HMAC LAID IN PLACE 4000 7, 360 SHAPE SUBGRADE ' 8. 38.850 COlD Mlll.lNG ASPHALT PAVEMENT S.Y. DEPT .....,.~, ....... STREET :IJIU:.~I DATE 5-13-9/i TIME 10:!5 AM FRESHOUR CONSTRUCTION INC. . UNIT AMOUNT UNIT AMOUNT s 41.00 36.00 31.43 31.43 31.43 31.43 S500 1800.00 1.35 52.447.50 TOTAL PRICE -~ " ~ ~·~~ -~;;!;~i r~. • ~~lo' _"Sij.o/.!1!!: TERMS RECOMMENDED BIDDER t/ ~ ·c:" ~ OPENED BY LU LEONARD UNIT AMOUNT UNIT ~~-? ~~~l~' -. TABULATED BY ---------- AMOUNT \{;~.)-/ t-p " ;._ .r· )I.J u"l. TUCK --b 'Y UNIT AMOUNT i~~i< -~~JJtJ:~dt CITY OF JACKSONVILLE, ARKANSAS AGENDA REGULAR CITY COUNCIL MEETING JUNE 6, 1996 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES 5. CONSENT AGENDA: (Animal Control) 6. WATER DEPARTMENT: 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & REG DEPT: 12. SANITATION DEPARTMENT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT a. Regular City Council Meeting May 16, 1996 Regular City Council Meeting May 2, 1996 Regular Monthly Report/May Fireworks Ord. 1057 #6-96) b. Fair Housing Impediment Study (included in packet) c. Amended Fair Housing Ord. 1058 (#7-96) d. Request to Accept Bid Ref: Leemac Street 17-18 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 6, 1996 7:00 P.M. -7:30 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on June 6, 1996 at the reqular meetinq place of the Council. Alderman Lewis delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty answered ROLL CALL. PRESENT TEN {10), ABSENT {0). Mayor Swaim answered ROLL CALL and declared a quorum expressing appreciation to the audience for their attendance. Others present for the meeting were: Mayoral Assistant Michael Beeman, City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt, City Engineer Duane Reel, Public Works Coordinator Murice Green, Finance Accountant Cheryl Erkel, Director of Economic Development Phil Sullivan, Police Chief Larry Hibbs, Fire Chief Rick Ezell, Community Development Director Tony Ply, Mrs. Judy Swaim, Mrs. D.D. Hibbs, other City employees, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of May 16, 1996 for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Lewis, that the minutes of the Regular City Council Meeting of May 2, 1996 be APPROVED. MOTION CARRIED. CONSENT AGENDA: ANIMAL CONTROL DEPARTMENT/APRIL Alderman Wilson moved, seconded by Alderman Ray to APPROVE the monthly Animal Control Report for the month of May 1996. Report reflects the following: CONTRIBUTIONS ............................ $ ADOPTION/FINES . . . . . . . . . . . . . . . . . . . . . . . . . . $ SECURITY DEPOSITS ........................ $ TOTAL .................................... $ .00 525.00 50.00 575.00 ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. MOTION CARRIED. WATER DEPARTMENT: WASTEWATER DEPARTMENT: 1 [ FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: PARKS & REC DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 6, 1996 7:00 P.M. -7:30 P.M. GENERAL: a. Ordinance 1057 (#6-96) Fireworks Mayor Swaim introduced the Ordinance and requested a motion to place on Second Reading. Alderman Smith moved, seconded by Alderman Wilson to place the Ordinance as amended on SECOND READING. Alderman Knight moved, seconded by Alderman Smith to amend Ordinance 1057 as follows; Section One: B) c) Payment for and/or providing sufficient security personnel so as to provide adequate traffic and safety control needs created by said display; ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. Alderman Sansing voted NAY. Ordinance received nine (9) affirmative votes, one {1) negative vote. MOTION CARRIED. At this time a ROLL CALL was taken to read the Ordinance as amended: Aldermen: Knight, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. Alderman Sansing voted NAY. Motion received nine {9) affirmative votes, (1) negative vote. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. Alderman Sansing commented that he felt that as the ordinance is written, the authority of the City is removed. City Attorney Bamburg stated that approval is obtained and information from the State Fire Marshall and the City Fire Chief will be assisting the State in monitoring each request making sure that there is compliance with regulations. He said that state regulations are already in place. Alderman Sansing voiced that he felt that passage of the ordinance would be an act of favoritism. Alderman Wilson moved, seconded by Alderman Smith to ACCEPT the Ordinance on SECOND READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted 2 leD CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 6, 1996 7:00 P.M. -7:30 P.M. AYE. Alderman Sansing voted NAY. affirmative votes, (1) negative vote. Motion received nine ( 9) MOTION CARRIED. Alderman Smith moved, seconded by Alderman Williamson to suspend the rules and place Ordinance 1057 as amended on THIRD AND FINAL READING: ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. Alderman Sansing voted NAY. Motion received nine (9) affirmative votes, (1) negative vote. MOTION CARRIED. Whereupon City Attorney Bamburg read the Ordinance. Alderman Wilson moved, seconded by Alderman Smith to APPROVE AND ADOPT ORDINANCE 1057 AS AMENDED ON THIRD AND FINAL READING. A short discussion ensued regarding the ability of all citizens to use the privilege. The general consensus was that the opportunity for organizations or groups of citizens to participate in combined efforts for fireworks displays is provided for by Ordinance 1057. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. Alderman Sansing voted NAY. Motion received nine (9) affirmative votes, (1) negative vote. MOTION CARRIED. Alderman Keaton moved, seconded by Alderman Smith that the EMERGENCY CLAUSE BE APPROVED AND ADOPTED. ROLL CALL: Aldermen: Smith, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. Alderman Knight, Lewis and Sansing voted NAY. Motion received nine (7) affirmative votes, Three (3) negative votes. MOTION CARRIED. Whereupon City Attorney Bamburg read the Ordinance. b. Fair Housing Impediment Study Alderman Wilson moved, seconded by Alderman Smith that the Fair Housing Impediment Study be accepted. MOTION CARRIED. c. Amended Fair Housing Ordinance 1058 (#7-96) AN ORDINANCE MODIFYING THE FAIR HOUSING CODE IN THE CITY OF JACKSONVILLE; AMENDING CHAPTER 9.28 OF THE JACKSONVILLE MUNICIPAL CODE; AND, FOR OTHER PURPOSES. Alderman Smith moved, seconded by Alderman Wilson, that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (O) negative votes. MOTION CARRIED. Ordinance read FIRST TIME by City Attorney Robert Bamburg. 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 6, 1996 7:00 P.M. -7:30 P.M. City Attorney Bamburg explained that the Fair Housing Code provides that anyone that unlawfully refuses to sell or rent a dwelling or a place to live because of race, color or religious preference, sex or national origin is illegal. He said that the Courts and Congress have added the status of persons of different cultures and families as well as disabilities under the ADA. He said that the ordinance is written so as to satisfy those inclusions into the prohibitions for rent; that updating the Fair Housing Code Ordinance is necessary to satisfy HUD requirements for funding to the City of Jacksonville. Alderman Ray moved, seconded by Alderman Wilson, to dispense with the reading of the Ordinance in its entirety. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affir.mative votes, (0) negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Fletcher moved, seconded by Alderman Wilson, that Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Ray moved, seconded by Alderman Lewis to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance for the SECOND TIME . Alderman Fletcher moved, seconded by Alderman Smith, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance for the THIRD AND FINAL TIME. Alderman Fletcher moved, seconded by Alderman Wilson that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1058 THIS 6TH DAY OF JUNE 1995. 4 18~ CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 6, 1996 7:00 P.M. -7:30 P.M. d. Request to Accept Bid Ref: Leemac Street (CDBG Project) Mr. Tony Ply, CDBG Director was recognized by Mayor Swaim to address the City Council. He related that the department is requesting to take the Deductive Alternate #1 bid by Jefco Construction with con~truction of sidewalks to follow as money is available. Alderman Smith moved, seconded by Alderman Wilson that the Deductive Alternate #1 Bid by Jefco Construction in the amount of $143,525.00 be accepted. MOTION CARRIED. APPOINTMENTS: ANNOUNCEMENTS : CITY COUNCIL MEETING / July 4, 1996 The general consensus of the Council was that the regular meeting scheduled for July 4, 1996 be cancelled with a Special Meeting to be called if necessary. BUILDINGS/MUNICIPAL DRIVE: Mayor Swaim voiced that consideration is being given to city owned buildings located on Municipal Drive with regard to improvements or removal in response to a question from Alderman Joe Williamson. He said that he had planned to get bids from asbestos removers for a section nearest the end of city property relating that he will bring a proposal to the Council in the near future. REDMOND RD. BRIDGE: Mayor Swaim related that when asphalt and overlay are in place, the bridge will be open for public use. OVERPASS: Mayor Swaim related that the TCC has not met and therefore no progress is to be reported relating to the railroad overpass. FIREWORKS DISPLAY: Mayor Swaim announced that there will be a fireworks display by the LRAFB on 4 July 1996 with an invitation to all extended. MUNICIPAL LEAGUE MEETING: Mayor Swaim announced that the Annual Conference of the Municipal will begin June 18, 1996. 5 ,_ I _) ITEM# DESCRIPTION 1 Site Preparation/Clearing and Grubbing 2 Unclassified Excavation 3 7" A_ggregate Base Course (Class 7) 4 Asphaltic Concrete Hot Mix Asphalt Surface 5 Cone. Alley Aprons and Driveways (6" thick) 6 Concrete Curb and Gutter 7 Cone. Sidewalk (4" thick) including HC Ramps 8 Standard Curb Inlet, Double Throat (4') 9 Standard Curb Inlet, Double Throat (6') 10 Reinforced Concrete (L-Shaped Headwall) 11 Reinforced Concrete (Wingwall) 12 15" Reinforced Concrete Pipe (Class II I) 13 24" Reinforced Concrete Pipe (Class Ill) 14 48" Reinforced Concrete Pipe (Class Ill) 15 15" RCP Flared End Section 16 24" RCP Flared End Section 17 Seeding 18 Topsoil 19 Cut and Repair Existing Street Surface 20 ~ Handrail~-.. May 16, 1996 0 0 t- ~ BID TAHlJLATION Project: Leemac Street, Jacksonville, AR Jefco Construction Township Builders MeV, Inc. UNIT QTY UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL LS 1 $6 ,000.00 $6 ,000.00 $12,657.00 $12 ,657.00 $28 000.00 $28,000.00 CY 1 250 $15.00 $18,750.00 $3.50 $4 375.00 $12.80 $16,000.00 SY 5AOO $5.00 $27,000.00 $7.50 $40,500.00 $5.20 $28 080.00 ! SY 3,900 $4.50 $17,550.00 $4.80 $18 ,720.00 $5.50 $21,450.00 I SF 2 ,000 $3.00 $6,000 .00 $3.00 $6 ,000.00 $4.40 $8,800.00 LF 3 ,100 $8.00 $24,800.00 $10.00 $31,000.00 $9.85 $30 ,535.00 SF 6,200 $2.15 $13,330.00 $2.00 $12,400.00 $2.68 $16 616.00 EA 2 $1 400.00 $2,800.00 $1,400 .00 $2,800.00 $2 ,000.00 $4,000.00 EA 2 $2,200.00 $4,400.00 $2,000.00 $4.000.00 $3,000.00 $6,000.00 EA 4 $700.00 $2 ,800.00 $500.00 $2,000.00 $500.00 $2,000.00 EA 2 $1,300.00 $2 ,600.00 $3 ,200.00 $6,400.00 $2,500.00 $5 ,000.00 LF 155 $25.00 $3,875.00 $38.00 $5 890.00 $27.50 $4,262.50 LF 32 $35.00 $1.120.00 $50.00 $1,600.00 $45.50 $1 ,456.00 LF 100 $80.00 $8 000.00 $120.00 $12,000.00 $93.00 $9 300.00 EA 1 $350.00 $350.00 $350.00 $350.00 $365.00 $365.00 EA 1 $500.00 $500.00 $500.00 $500.00 $600.00 $600.00 SY 3,200 $0.65 $2 080.00 $0.40 $1 280.00 $1.00 $3 200.00 CY 200 $12.00 $2,400.00 $12.50 $2,500.00 $17.00 $3,400.00 SY 220 $15.00 $3 ,300 .00 $31.50 $6 ,930.00 $12.00 $2 640.00 LF 15 $30.00 $450.00 $65.00 $975.00 $40.00 $600.00 Page 1 of20C ~ D ITEM# DESCRIPTION 21 Riprap 22 Mobilization and Demobilization 23 Trench or Excavation Safety Systems ITEM# DESCRIPTION 7 Cone. Sidewalk_{4" thick) including HC Ramps 20 Handrails BASE BID -DEDUCTIVE ALTERNATE #1 t""'\ .... , 1.,.,, "-'" 0 "'"' ...... l""' 00 May 16, 1996 '· BID TABULATION Project: Leemac Street, Jacksonville, AR Jefco Construction Township Builders UNIT QTY UNIT PRICE TOTAL UNIT PRICE TOTAL CY 2 $100.00 $200.00 $61.50 $123.00 LS 1 $5,000.00 $5,000 .00 $2,250.00 $2 ,250.00 LS 1 $4,000 .00 $4,000 .00 $1 ,000.00 $1,000.00 TOTALS $157,305.00 $176,250.00 DEDUCTIVE ALTERNATE #1 UNIT QTY UNIT PRICE TOTAL UNIT PRICE TOTAL SF 6,200 $2.15 $13,330 .00 $2.00 $12,400.00 LF 15 $30.00 $450.00 $65 .00 $975 .00 TOTALS $13,780.00 $13,375.00 MeV, Inc. UNIT PRICE TOTAL $200.00 $400.00 1 $1 ,500.00 $1,500.00 $100.00 $100.00 $194,304.50 UNIT PRICE TOTAL $2.68 $16,616.00 $40.00 $600 .00 $17,216.00 -cfJ 9..) l? TOTALS .. $143,525.oo 11 1 $162,875.ooll _ =r!j_!7~088.501 Page 2 of2 I l ) ADJOURNMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 6, 1996 7:00 P.M. -7:30 P.M. Mayor Swaim adjourned the meeting at approximately 7:30 p.m. Respectfully, ~'ft.~ LUM:' Leonard City Clerk-Treasurer 6 1€>~ .. CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA REGULAR CITY COUNCIL MEETING 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: Police Dept. Fire Dept. CDBG 6. WATER DEPARTMENT: 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & REC DEPT: 12. SANITATION DEPT: 13. PLANNING COMMISSION: 14. GENERAL: a. b. 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: JUNE 20, 1996 Regular City Council Meeting June 7, 1996 Regular City Council Meeting May 16, 1996 Regular Monthly Report/May Regular Monthly Report/May Regular Monthly Report/May ORO. 1059 (#8-96) Amending various pi ann ing and zoning provisions. ORD. 1060 (#9-96) Non-Emergency Transport Services with Arkansas Transport. REPORT: Negotiations City Bus Service PARKS AND REC. COMMISSION Appointment of John Fortenbury for a term to expire 05/09/2001 City Hall closed/July 4th Celebration! CANCELLATION: Regular City Council Meeting scheduled for July 4, 1996. (called meeting if necessary.) CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 20, 1996 7:00 P.M. -8:00 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on June 20, 1996 at the regular meeting place of the Council. Alderman Smith delivered the invocation after which Mayor Swaim led the standing audience in the 11 Pledge of Allegiance 11 to the flag. ROLL CALL: Alder.men: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty answered ROLL CALL. PRESENT TEN (10), ABSENT (0). Mayor Swaim answered ROLL CALL and declared a quorum expressing appreciation to the audience for their attendance. Others present for the meeting were: Mayoral Assistants Michael Beeman and Mark Powers, City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt, City Engineer Duane Reel, Director of Economic Development Phil Sullivan, Police Chief Larry Hibbs, Fire Chief Rick Ezell, Community Development Director Tony Ply, Mrs. Judy Swaim, Planning Commissioners Art Brannen and Kenny Elliott, Mrs. Judy Swaim, Mrs. DeDe Hibbs, Mrs. Edith Smith, other City employees, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of June 7, 1996 for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Lewis moved, seconded by Alderman Sansing, that the minutes of the Regular City Council Meeting of May 16, 1996 be APPROVED. MOTION CARRIED. CONSENT AGENDA: Regular Monthly Report/Police Department Alderman Lewis moved, seconded by Alder.man Sansing, that the Regular Monthly Report for May, 1996 of the Jacksonville Police Department be APPROVED. Said report reflects: Fine Settlements, $ 81,440.29 Miscellaneous Payments$ 318.75, Report Sales$ 397.00 for a total Collections of $82, 156. 04. ROLL CALL: Alder.men: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED. Regular Monthly Report/Fire Department Alderman Lewis moved, seconded by Alder.man Sansing, that the Regular Monthly Report for May, 1996 of the Jacksonville Fire Department be APPROVED. (Said report reflects an estimated fire 1 \~lo CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 20, 1996 7:00 P.M. -8:00 P.M. loss of $ 54,750.00 for the month of May) ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED. Regular Monthly Report/CDBG Department Alderman Lewis moved, seconded by Alderman Sansing, that the Regular Monthly Report of the Community Development Department for May, 1996 be approved. Said report reflects: Informal Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 HUD Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 Public Hearings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 Professional meetings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Rehab: a. Letters to prospective applicants ..................... 0 b. Applications received................................. 1 c. Bids Advertised....................................... 0 d. Work write-ups & estimates ............................ 1 e. Pre-constructions conferences ......................... 0 f. Appraisals & Environmental reviews .................... 0 g . Interim Inspections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 h. Final inspections..................................... 4 i. Emergency Inspection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 j. Partial payments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 k. Project Close-outs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 1 . Warranty Repairs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 m. Contracts signed...................................... 0 n. Rehab mortgages released............................. 3 Public Works: a. Proposals Received. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 b. Interim Inspections ..................•........•...••.. 9 c. Project Close-out. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED. WATER DEPARTMENT: WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: PARKS & REC DEPARTMENT: 2 r SANITATION DEPARTMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 20, 1996 7:00 P.M. -8:00 P.M. PLANNING COMMISSION: a. Ordinance 1059 (#8-96) AN ORDINANCE AMENDING VARIOUS PLANNING AND ZONING PROVISIONS CONTAINED IN SECTIONS: 17.12.030, 17.12.070, 17.12.120, 18.04.160, AND 18.24.030 OF THE JACKSONVILLE MUNICIPAL CODE; AND, FOR OTHER PURPOSES. Alderman Ray moved, seconded by Alderman Wilson to PLACE the Ordinance on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. Motion received ten (10) affir.mative votes. (0) negative vote. MOTION CARRIED. Alder.man Ray moved, seconded by Alder.man Sansing to suspend the rules and dispense with the reading of Ordinance 1059 in its entirety. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. Ordinance received ten (10) affir.mative votes, (0) negative vote. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Fletcher to ACCEPT the Ordinance on FIRST READING. There was a general discussion regarding (1) the Bill of Assurance being required at the time a Preliminary Plat is presented, (2) a change in the time limit regarding Final Plat presentation from forty-five to seventy-five days, and (3) conditional use requests being handled by the Planning Commission instead of the Board of Adjustment. City Attorney Bamburg explained that in the last revision of the Jacksonville Municipal Code a correction was made, at the suggestion of Metroplan, in one location and not in another section thus making the change set forth in Ordinance 1059 necessary with reference to the Bill of Assurance. He explained that the Planning Commission took into consideration the time when meetings occur in considering the change from forty- five days to seventy-five days. He said that the forty-five day limit also set forth automatic approval if no action was taken by the Commission adding that automatic approval is removed in the amendment presented in Ordinance 1059. He said that with the seventy-five day time frame recommendation, the plat would automatically be placed on the agenda for action by the Commission Secretary. Attorney Bamburg explained that Metroplan has recommended that Conditional Use requests come before the Planning Commission and not the Board of Adjustment. 3 \B1 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 20, 1996 7:00 P.M. -8:00 P.M. He remarked that the particular request affecting Dupree Park as addressed in Ordinance 1059 was put there due to the feeling of the Planning Commission that the type of facility proposed would only work adjacent to some of the larger parks in the City; Dupree Park being the only one with R-1 zoning around it. Alderman Wilson voiced that he did not think the ordinance is properly written, that it should be more of a general nature, but that his feelings were not strong enough to vote against it. There was a lengthy discussion regarding the forty-five, seventy- five day time frame with explanations from Planning Commissioners Kenny Elliott and Art Brannen, City Engineer Reel, City Attorney Bamburg and Mayor Swaim with regard to procedure in plat acceptance and approval with the following amendment: Alderman Keaton moved, seconded by Alderman Knight that the seventy-five days be amended to read forty-five days under Section 17.12.120. ROLL CALL: Aldermen: Knight, Smith, Lewis, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. Aldermen: Sansing and Ray voted NAY. Motion received eight (8) affirmative votes, two (2) negative votes. MOTION CARRIED. At this time the aforementioned motion by Alderman Wilson, seconded by Alderman Fletcher was restated to APPROVE Ordinance 1059 on FIRST READING as amended: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. Motion received ten (10) affirmative votes, (O) negative votes. MOTION CARRIED. Alderman Smith moved, seconded hy AlrlRrm~n Williamson to suspend the rules and PLACE the Ordinance on SECOND READING as amended. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. Motion received ten (10) affirmative votes, (O) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. Alderman Smith moved, seconded by Alderman Williamson to suspend the rules and place Ordinance 1059 as amended on THIRD AND FINAL READING: ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. Motion received ten (10) affirmative votes. (0) negative votes. MOTION CARRIED. Whereupon City Attorney Bamburg read the Ordinance. Alderman Fletcher moved, seconded by Alderman Wilson to APPROVE AND ADOPT ORDINANCE 1059 AS AMENDED ON THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. 4 I r \8~ CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 20, 1996 7:00 P.M. -8:00 P.M. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1059 THIS THE 20th DAY OF JUNE 1996. GENERAL: a. ORDINANCE NO. 1060 (#9-96} EMERGENCY TRANSPORT AN ORDINANCE AUTHORIZING THE CITY OF JACKSONVILLE, ARKANSAS, TO EXTEND THE CONTRACT FOR NON-EMERGENCY SERVICES WITH ARKANSAS EMERGENCY TRANSPORT, DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES Alderman Wilson moved, seconded by Alderman Knight to place the Ordinance on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10} affir.mative votes, (0} negative votes. MOTION CARRIED . Whereupon, City Attorney Bamburg read the Ordinance. Alderman Ray moved, seconded by Alderman Lewis to dispense with the reading of the Ordinance in its entirety. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton, and Twitty voted AYE. NAY(O). Motion received ten (10} affir.mative votes, (0} negative votes. MOTION CARRIED. Alderman Smith moved, seconded by Alderman Lewis to ACCEPT the Ordinance on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10} affir.mative votes, (0} negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. Alderman Wilson moved, seconded by Alderman Knight to suspend the rules and place the Ordinance on SECOND READING . ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10} affir.mative votes, (0} negative votes. MOTION CARRIED. Whereupon City Attorney Bamburg read the Ordinance for the Second Time. Alderman Smith moved, seconded by Alderman Lewis, that Ordinance be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton, and Twitty voted AYE. NAY (0). Motion received ten (10} affir.mative votes, (0} negative votes. MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by City Attorney Robert Bamburg. Alderman Knight moved, seconded by Alderman Smith, that Ordinance 1060 be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10} affir.mative votes, (0} negative votes. MOTION CARRIED. 5 l~D CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 20, 1996 7:00 P.M. -8:00 P.M. Alderman Fletcher moved, seconded by Alderman Williamson, that the EMERGENCY CLAUSE be attached to Ordinance 1060. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affir.mative votes, (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1060 THIS THE 20th DAY OF JUNE 1996. b. REPORT: Negotiations City Bus Service Mayor Swaim voiced that negotiations are as follows: the CATA Board has agreed to a one-year bus service contract for $19,500.00, plus the cost to the riders, to bring one (1) bus to Jacksonville from Little Rock in the morning and bring back in the afternoon, making two round trips per day. He said that the source of funding is Sales Tax receipts. Alder.man Smith moved, seconded by Alder.man Wilson to authorize the Mayor and City Clerk to enter the City of Jacksonville into a one (1) year trial bus service contract with CATA for one (1) bus round trip service daily at a cost of $19,500.00, to be taken from One Cent Sales Tax Receipts, plus the cost to the riders. MOTION CARRIED. APPOINTMENTS: PARKS & RECREATION COMMISSION appointment of Mr. John Fortenbury for a ter.m to expire 05/09/2001 Alder.man Wilson moved, seconded by Alder.man Knight that Mr. John Fortenbury be appointed to the Jacksonville Parks & Recreation Commission for a five year ter.m to expire 05/09/2001. MOTION CARRIED. ANNOUNCEMENTS : CITY COUNCIL MEETING / July 4, 1996 Mayor Swaim announced that the Regular Meeting of the City Council scheduled for July 4, 1996 has been cancelled with a Special Meeting to be called if necessary. DESIGN COMMITTEE from the Planning Commission Mr. Phil Sullivan announced that the Design Committee of the Planning Commission has scheduled meetings for property owners of the downtown area for 18 July at 5:30 p.m. at the new Community Center for the establishment of zoning and design guidelines and 23 July at Ramada Inn for input from the general public on the same 6 I CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 20, 1996 7:00 P.M. -8:00 P.M. issues. He said that a recommendation is forthcoming to the City Council as to the final guidelines to be enforced by ordinance. ADJOURNMENT: Mayor Swaim adjourned the meeting at approximately 8:00 p.m. Respectfully, tUM. Leonard City Clerk-Treasurer 7 CITY OF JACKSONVILLE, ARKANSAS AGENDA SPECIAL CITY COUNCIL MEETING 1. OPENING PRAYER: 2. ROLL CALL: 3. STREET DEPARTMENT: 4. GENERAL: 5. ANNOUNCEMENTS: ADJOURNMENT JULY 2, 1996 Request to Accept Bid: Eastview Drainage, Phase Ill Request to Accept Bid: Resurtace Pike Avenue SPONSORS: Alderman Larry Wilson Alderman Emma Knight Alderman Marshall Smith r CITY OF JACKSONVILLE, ARKANSAS SPECIAL CITY COUNCIL MEETING JULY 2, 1996 7:00 A.M. -7:12 A.M. SPECIAL CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Special Session on July 2, 1996 at the regular meeting place of the Council. Alderman Fletcher delivered the invocation after which Mayor Swaim led the standing audience in the 11 Pledge of Allegiance 11 to the flag. ROLL CALL: Aldermen: Knight, Smith, Ray, Wilson, Fletcher, Williamson, and Keaton answered ROLL CALL. PRESENT SEVEN (7), ABSENT (3) . Mayor Swaim answered ROLL CALL and declared a quorum expressing appreciation to those in attendance. Others present for the meeting were: Mayoral Assistant Michael Beeman, City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt, City Engineer Duane Reel, Public Works Coordinator Murice Green, Director of Economic Development Phil Sullivan, and Community Development Director Tony Ply. The press was duly notified of the Special City Council Meeting but did not attend. STREET DEPARTMENT: Request to Accept Bid: Eastview Drainage, Phase III Mayor Swaim recognized City Engineer Reel to address the item of business. City Engineer Reel explained that the low bid came in at $120,927.00, approxi mately $30,000.00 under his expe c tations. He said that the project begins at James St. going behind Whit Davis Lumber to the railroad then turning and tieing into Hwy 161 at the underpass. He said that would complete the east end of the Eastview project. Alderman Knight moved, seconded by Alderman Smith to accept the low bid of $120,927.00 from Building and Util i ty Contractors, Inc. with funding from the Street Drainage Funds. Mayor Swaim explained that the project is proposed in three phases of which this is actually phase one, the second being completed first. He said that the boring under the railroad had to be completed first with the other phases following as deemed necessary. City Engineer Reel said that the part of the project to be done with this phase does not complete James St., that the work begins from the street. Mayor Swaim explained that he and the City Engineer agreed that to cut James Street in the middle of summer would not be a good idea. He said that they feel the pipes now in place will carry the water until they can be replaced in the next few years. 1 CITY OF JACKSONVILLE, ARKANSAS SPECIAL CITY COUNCIL MEETING JULY 2, 1996 7:00 A.M. -7:12 A.M. Mayor Swaim explained that some efforts have been halted in the projects due to the Highway D epa r~ment being r eluc tant to give the City permission to repl a c P. a p i pe at the rai lroad . At this time a vote was taken on the aforementioned motion. MOTION CARRIED. GENERA L : Request to Accept Bid: Resurface Pike Avenue Community Development Director Tony Ply pointed out that the project will go from Elm Street to Pulaski taking in all of Pulaski Avenue. He said that CD'BG funds are available for the project since Sunnyside is part of the low income area in town. Alderman Wilson moved, seconded by Alderman Smith that the low bid of $68,981.30 from Freshour Construction Company be accepted with funding by CDBG. MOTION CARRIED. ANNOUNCEMENTS : Mayor Swaim announced that he had just returned from a trip with LRAFB from Washington State. He said that efforts were made to bring RODEO back to LRAFB which he related impacted Central Arkansas and the surrounding area by millions of dollars. He announced that on July 4, 1996 there will be a softball game at the LRAFB between Chamber of Commerce Members and base personnel with a fireworks display following the game. Mr. Phil Sullivan announced that the Design Committee formed by the Planning Commission which is working on Main Street Revitalization will have meetings on July 18, 1996, 5:30 p.m. at the Community Center for property owners input into the endeavor and July 23, 1996, 12:00 noon at Ramada Inn, for public input from the general public. ADJOURNMENT: Alderman Wilson moved, seconded by Alderman Smith that the meeting at approximately 7:12 a.m. Respectfully, £y~-~y,/ u a M. Leonar City Clerk-Treasurer 2 <:t -::r <Z ' BID I TEl-l: Pike Avenue Overlay Project ENGINEER: Duane R. Reel I~~~' , • OUAS. DESCRIPTIO N 1 1140 HMAC laid in place, includes Tons Cost of tack coat. I 2.,12650 s ~ Cold Milling Asphalt Paving I I I I l 1 I I I I I I I I I I J TOTAL PRICE I I i .. BIDDER: CITY Ul' J.\CKSC='VlLLE. A!Uv\NSAS ABSTRACT OF BlDS DEPART~IE.:'IT: DATE OPENED: Lassiter Asphalt & BIDDER: Freshour Maint nance Inc. ("..,n< ·1-.-u <-!"_inn_ UNIT PR!CE TOTAL UNIT PRICE TOTAL 31.50 35,910.00 31.77 36,217.80 5 :00 63,250.00 2.59 32,763.50 99,010.00 68,981.30 Freshour Construction (2) OTHER INFORMATION tJ~IJJ Page _L_Of_L_ Conununi ty Development Agency June 26, 1996 BIDDER: BIDDER: UNIT PRICE TOTAL UNIT PRICE TOTAL I I I I CORRECT f 1 CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA REGULAR CITY COUNCIL MEETING 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: Police Dept. Fire Dept. Animal Control CDBG 6. WATER DEPARTMENT: 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & REC DEPT: 12. SANITATION DEPT: 13. PLANNING COMMISSION: a. 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: b. a. b. c. JULY 18, 1996 Regular City Council Meeting June 20, 1996 Special City Council Meeting July 2, 1996 Regular City Council Meeting June 6, 1996 Regular Monthly Report/June Regular Monthly Report/June Regular Monthly Report/June Regular Monthly Report/June ORD. 1062 (#11-96) Recommendation to Modify Land Use Map One lot subdivision Price Barnes (Part of Lot 6, Blk 2) ORD. 1061 (#10-96) Hospital Bond Issue DISCUSSION: Condemned Properties Presentation of Audit CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 18, 1996 7:00 P.M. -8:15 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on July 18, 1996 at the regular meeting place of the Council. Alderman Ray delivered the invocation after which Mayor Swaim led the standing audience in the 11 Pledge of Allegiance 11 to the flag. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, and Keaton answered ROLL CALL. Alderman Twitty arrived at approximately 7:01 p.m. PRESENT TEN (10), ABSENT (0) . Mayor Swaim answered ROLL CALL and declared a quorum expressing appreciation to the audience for their attendance. Others present for the meeting were: Mayoral Assistants Michael Beeman and Mark Powers, City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt, City Engineer Duane Reel, Finance Director Paul Mushrush, Public Works Director Murice Green, Police Chief Larry Hibbs, Fire Chief Rick Ezell, Planning Commissioners Art Brannen and Kenny Elliott, Mrs. DeDe Hibbs, Mrs. Sandra Sansing, other City employees, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of June 20, 1996 and the Special City Council Meeting of July 2, 1996 for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Lewis, that the minutes of the Regular City Council Meeting of June 6, 1996 be APPROVED. MOTION CARRIED. CONSENT AGENDA: REGULAR MONTHLY REPORT/POLICE DEPARTMENT Alderman Sansing moved, seconded by Alderman Wilson, that the Regular Monthly Report for June, 1996 of the Jacksonville Police Department be APPROVED. Said report reflects: Fine Settlements $ 80,190.53, Miscellaneous Payments$ 708.25, Report Sales$ 298.00 for a total Collections of $ 81,196.78. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE, NAY (O). MOTION CARRIED. REGULAR MONTHLY REPORT/FIRE DEPARTMENT Alderman Sansing moved, seconded by Alderman Wilson, that the Regular Monthly Report for June, 1996 of the Jacksonville Fire Department be APPROVED. (Said report reflects an estimated fire loss of $ 15,800.00 for the month of June) ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED. 1 I CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 18, 1996 7:00 P.M. -8:15 P.M. REGULAR MONTHLY REPORT/ANIMAL CONTROL DEPARTMENT Alderman Sansing moved, seconded by Alderman Wilson to APPROVE the monthly Animal Control Report for the month of June 1996. Report reflects the following: CONTRIBUTIONS ............................ $ ADOPTION/FINES . . . . . . . . . . . . . . . . . . . . . . . . . . $ SECURITY DEPOSITS ........................ $ TOTAL .................................... $ .00 617.50 150.00 767.50 ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. MOTION CARRIED. REGULAR MONTHLY REPORT/CDBG DEPARTMENT Alderman Sansing moved, seconded by Alderman Wilson, that the Regular Monthly Report of the Community Development Department for June, 1996 be approved. Said report reflects: Informal Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 HUD Meetings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 Public Hearings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 Professional meetings .................................... 2 Rehab: a. Letters to prospective applicants ..................... 0 b. Applications received................................. 2 c. Bids Advertised. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 d. Work write-ups & estimates ............................ 3 e. Pre-constructions conferences ......................... 1 f. Appraisals & Environmental reviews .................... 1 g. Interim Inspections ................................... 33 h. Final inspections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 i. Emergency Inspection................................. 2 j . Partial payments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 k. Project Close-outs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 1. Warranty Repairs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 m. Contracts signed...................................... 1 n. Rehab mortgages released............................. 0 Public Works: a . Proposals Received.................................... 2 b . Interim Inspections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 c . Project Close-out. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 d. Pre-construction Conference ........................... 1 ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED. WATER DEPARTMENT: 2 WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: PARKS & REC DEPARTMENT: SANITATION DEPARTMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 18, 1996 7:00 P.M. -8:15 P.M. PLANNING COMMISSION: a. Ordinance 1062 (#11-96) AN ORDINANCE AMENDING THE LAND USE MAP CLASSIFICATION FOR CERTAIN PROPERTY (GENERAL LOCATION: EAST OF LOOP ROAD AND THE UNION PACIFIC RR); AMENDING JACKSONVILLE MUNICIPAL CODE§ 18.16.020; AND, FOR OTHER PURPOSES. Alderman Knight moved, seconded by Alderman Smith to PLACE the Ordinance on FIRST READING. In response to a question posed by Alderman Wilson, City Attorney Bamburg related that a reclassifing of property ordinance addresses the zoning and land use map while changes to the land use map will not affect the actual zoning. He related that per the Jacksonville Municipal Code Book all modifications to the land use map are to be adopted by ordinance. Alderman Wilson requested that the item be reviewed to determine if the land use map can be modified other than by ordinance. Mayor Swaim related that Metropolitan Planning Organization required an approved land use plan, which may account for how it was originally set up. He suggested that the item be researched by City Attorney Bamburg and the Planning Commission. City Attorney Bamburg stated that Council could delegate authority by ordinance for land use changes to another body following what State Statute provides. Planning Commissioner Elliott pointed out that State Law requires that a land use map and comprehensive plan be adopted by the City. He related that a rezoning request must first be in compliance with the land use map before being considered by the Planning Commission. He stated that land use modifications are considered prior to any rezoning request that is not in compliance; which may seem like duplication. Mayor Swaim related that annexed land usually carries a higher residential zoning classification and that as the complexion of the area changes the land use map needs to reflect those considerations. Commissioner Elliott agreed, adding that Metroplan recommends that cities evaluate and re-adopt their land use plan in five year intervals. 3 I r CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 18, 1996 7:00 P.M. -8:15 P.M. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. Motion received ten (10) affir.mative votes. (0) negative vote. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. Alderman Ray moved , rules and dispense entirety. ROLL CALL: seconded by Alderman Wilson to suspend the with the reading of Ordinance 1062 in its Aldermen: Knight, Smith, Lewis, Sansing, Ray, Williamson, Keaton and Twitty voted AYE. Wilson, Fletcher, Ordinance received MOTION CARRIED. ten (10) affir.mative votes, (0) negative vote. Alderman Wilson moved, seconded by Alderman Ray to ACCEPT the Ordinance on FIRST READING. City Attorney Bamburg related that the general location of the property is east of Loop Road and Union Pacific Railroad with an M-1 zoning and that the Planning Commission is recommending residential use only. General discussion evo lved into prior uses of the property and its suitability for res i d e ntial development. Commissioner Elliott related that the actual zoning of the property will remain M-1 and M-2, adding that Planning Commission recommendation is to have the land use map reflect that the area is best suited for residential rather than industrial development. It was noted that any specific residential rezoning request would have to be brought before the Planning Commission for further consideration. Mayor Swaim related that the rezoning request was for R-4, which would also allow for mobile home parks. He said that the Planning Commission is reviewing R-4 classifications so that a manufactured housing development would not also allow for mobile home parks. He informed the Council that he was aware of recent cases in the courts which have requested zoning for manufactured housing. Commissioner Elliott related that consideration for manufactured housing may be reviewed by the Planning Commission, adding that at present R-4 zoning does not provide for a separation between mobile home parks and manufactured housing developments. A map was shown of the area under consideration. Mayor Swaim encouraged the Planning Commission to review manufactured housing and the R-4 zoning. 4 ~00 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 18, 1996 7:00 P.M. -8:15 P.M. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. Ordinance received ten (10) affir.mative votes, (0) negative vote. MOTION CARRIED. Alderman Smith moved, seconded by Alderman Ray to suspend the rules and PLACE the Ordinance on SECOND READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. Motion received ten (10) affir.mative votes, (O) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. Alderman Ray moved, seconded by Alderman Lewis to suspend the rules and place Ordinance 1062 on THIRD AND FINAL READING: ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. Motion received ten (10) affir.mative votes. (O) negative votes. MOTION CARRIED. Whereupon City Attorney Bamburg read the Ordinance. Alderman Sansing moved, seconded by Alderman Ray to APPROVE AND ADOPT ORDINANCE 1062 ON THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. Motion received ten (10) affir.mative votes, (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED, ADOPTED AND NUMBERED 1062 THIS THE 18th DAY OF JULY 1996. b. One lot subdivision Price Barnes (part of Lot 6, Blk 2) Alder.man Knight moved, seconded by Alder.man Wilson to approve a one lot subdivision, part of Lot 6, Blk 2, Price Barnes Subdivision, now for.mally called the Kenneth J. Hayden Subdivision. City Engineer Reel related that the Planning Commission rules and regulations state that any five (5) acre tract located within the City must be in a recorded subdivision, so as to ensure utilities are available. He cited availability problems with utilities after approval of a building permit on a metes and bounds description. Mayor Swaim explained that the City has experienced problems occurring after construction is complete with builders who expect the City to develop the street. At this time the MOTION CARRIED. GENERAL: a. ORDINANCE NO. 1061 (#10-96) AN ORDINANCE MAKING CERTAIN FINDINGS WITH RESPECT TO THE FINANCING AND REFINANCING OF EXPANSIONS OF AND IMPROVEMENTS TO REBSAMEN MEDICAL CENTER; AUTHORIZING THE ISSUANCE OF REVENUE REFUNDING AND 5 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 18, 1996 7:00 P.M. -8:15 P.M. CONSTRUCTION BONDS; AUTHORIZING A SUPPLEMENTAL RESTATED AND SUBSTITUTED TRUST INDENTURE; AUTHORIZING A FIRST SUPPLEMENTAL LEASE; AUTHORIZING THE SALE OF THE BONDS; PRESCRIBING OTHER MATTERS PERTAINING THERETO; DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES Alderman Smith moved, seconded by Alderman Sansing to place the Ordinance on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Alderman Wilson abstained. Motion received nine (9) affir.mative votes, (0) negative votes and (1) abstention. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. Alderman Ray moved, seconded by Alderman Smith to dispense with the reading of the Ordinance in its entirety. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. Alderman Sansing voted NAY (1). Alderman Wilson abstained. Motion received eight (8) affir.mative votes, (1) negative votes and (1) abstention. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. Alderman Ray moved, seconded by Alderman Knight to ACCEPT the Ordinance on FIRST READING. Mr. Jim Buttrey introduced Mr. Doug Lewis, Chief Financial Officer at Rebsamen and Mark McBride head of public finance at Stevens. He related that the bond issue will finance improvements at Rebsamen as well as refinance bonds issued in 1989 at lower rates of interest. He related that the bonds are revenue not obligation bonds for the City and that the bonds have already been sold at rates of 4.2% which mature in 1997 and 6.625% with a maturity date of 2021. Mayor Swaim related that the approximate savings on the refinancing bonds is $450,000.00 and that the bonds will be re-paid through revenues generated by Rebsamen. He stated that the bond issue will not be a burden for the taxpayers of the City of Jacksonville. Mr. Doug Lewis related that seven million dollars is allocated to finance hospital improvements which include renovation of the older west wing while addressing necessary safety code issues, conversion of a 24 bed skilled nursing unit providing extended care for patients and improvements to the 2nd floor featuring a centralized monitoring system. He related that there will be a Ribbon Cutting Ceremony for the Women's Health Unit August 1, 1996 at 9:00 a.m. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Fletcher, Williamson, Keaton and Twitty v oted AYE. NAY (0). Alderman Wilson abstained. Motion received ten (10) affir.mative votes, (0) negative votes (1) abstention. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. 6 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 18, 1996 7:00 P.M. -8:15 P.M. Alderman Smith moved, seconded by Alderman Ray to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Knight, Smith, Lewis , Rny, Sansing, Fletcher , Williamson, Ke aton and Twitty voted AYE. NAY (0). Alderman Wilson abstained . Motion received ten {10) affir.mative votes , (0) negative votes {1) abstention. MOTION CARRIED. Whereupon City Attorney Bamburg read the Ordinance for the Second Time. Alderman Sansing moved, seconded by Alderman Lewis, that Ordinance be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Fletcher, Williamson, Keaton, and Twitty voted AYE. NAY (0). Alderman Wilson abstained. Motion received ten {10) affir.mative votes, {O) negative votes {1) abstention. MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by City Attorney Robert Bamburg. Alderman Ray moved, seconded by Alderman Lewis, that Ordinance 1061 be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sans i ng, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Alderman Wilson abstained. Motion received ten (10) affir.mative votes, {0) negative votes (1} abstention. MOTION CARRIED. Alderman Sansing moved, seconded by Alderman Williamson, that the EMERGENCY CLAUSE be attached to Ordinance 1061. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Alderman Wilson abstained. Motion received ten {10} affir.mative votes, {0} negative votes {1} abstention. MOTION CARRIED. ORDINANCE APPROVED, ADOPTED AND NUMBERED 1060 THIS THE 18th DAY OF JULY 1996. Mayor Swaim related that the Hospital Board has held extensive meetings regarding health care issues and that there is need to remain competitive. He complimented their progress and related that early sale of the bonds reflect confidence in Rebsamen Hospital. b. DISCUSSION CONDEMNATION OF PROPERTIES. Mayor Swaim called Council's attention to the list of condemned properties as provided by the Engineering Department. In response to a question posed by Alderman Knight, Mayor Swaim related that budgeted monies will not cover the entire list if asbestos removal cost are incurred on all the properties but pointed out that some of the properties are mobile homes. 7 [ j I CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 18, 1996 7:00 P.M. -8:15 P.M. Alder.man Knight moved, seconded by Alder;man Smith to proceed with the condemnation process regarding nineteen properties listed and presented to Council. City Engineer Reel pointed out that there are considerable mobile home condemnation situations in the City which need immediate attention because of gang activity surrounding them. He related that some of the houses listed are structurally stable and landowners have been notified to correct conditions in order to have them removed from the condemnation list. Discussion ensued regardi ng avenues requiring property owners to maintain rental p roperty. It was noted that all houses on the condemnation list are vacant . (properties listed as exhibit "a" in these minutes) At this time MOTION CARRIED. c. Presentation of Audit Mr. Mac McAlister from McAlister and Associates thanked the Council for the opportunity to serve as auditors for the City. He acknowledged his associate Mr. Gerald Clark who performed extensive work regarding the audit. He stated that the City is on a strong financial foundation which has been brought about by solid management and has continued to improve management of its financial resources. He highlighted the following points: Tota l operating revenues in 1995 were $12,705,000.00 an increase of 8.5% in 1994. Revenues from the Pulaski County Sales Taxes and the City Sales Tax were 6.4 million dollars, adding that these sales taxes provided over 50% of the total collected revenues and that another 17% came from State Turnbacks. He related that the total operating and capital expenditures were $11,178,000.00, which represents an 8% decrease from 1994 including 2. 8 million for the new Community Center. Overall tota l revenues exceeded the expendit ures of approximately 1.5 million dollars for 1995 . The City 's r eserves and operating funds were 7.935 million dollars at the end of 1995 which is equal to 62% of the total revenues for one year, adding that this would be envied by most governmental units. He stated that overall the report reflects good budgetary controls and effective cost containment during 1995. He stated that with regard to compliance of State Laws and Federal Regulations no material weakness or instance of non-compliance were found. He complimented City management for its responsible manner in which the financial operations of the City are planned and conducted. He then expressed his thanks to Finance Director, Paul Mushrush and 8 ~03 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 18, 1996 7:00 P.M. -8:15 P.M. his staff for their assistance and contribution to the preparation of the report and for their professionalism regarding accounting and reporting functions for the City. He pointed out that 1994 audit recommendations have all been complied with. He concluded by saying that the City of Jacksonville is to be complimented greatly on managing its funds and reserves and that it can serve as a role model to many cities in the State of Arkansas regarding accounting, control and use of its resources. It was noted that the recommendation for the small claims court and drug management funds will be addressed for 1996. Mayor Swaim complimented the job performed by t he a ccounting firm, adding that a private audit provides faster recomme ndation control for management. He related that reserve funds will be used to purchase an 800 radio system for police and fire , point ing out that when unexpected expend itures such as the rec e nt b ridge replacement came up money was available to c omplete the pro j ect . Mayor Swaim related that competition with other cities is great and that the City of Ja cksonvil le wi l l need t o u s e it resources wisely to remain attractive regarding r esident s and industry . Alderman Fletcher asked if architectural control could be used in the remodeling of the downtown area. Mayor Swaim r elated that meetings with regard to a vision of downtown have been held by diffe rent committees and the Planning Commission, adding that zoning and regulations for consistency in the downtown area are part of the consideration. ANNOUNCEMENTS : ADJOURNMENT: Mayor Swaim adjourned the meeting at approximately 8:15 p.m. Respectfully, ~11.~ Susan L. Davitt Deputy City Clerk MAYOR 9 r CITY OF JACKSONVILLE, ARKANSAS AGENDA REGULAR CITY COUNCIL MEETING 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES 5. CONSENT AGENDA: 6. WATER DEPARTMENT: AUGUST 1, 1996 Regular City Council Meeting July 18, 1996 Regular City Council Meeting June 20, 1996 Special City Council Meeting July 2, 1996 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & REC DEPT: 12. SANITATION DEPARTMENT: 13. PLANNING COMMISSION: 14. GENERAL: a. b. Request to Accept Bid: Truck with Loader Request to Accept Bid: Asbestos Abatement 161 Municipal Drive Ord. 1063 {#12-96) Adoption of the Arkansas Meehan ical Code ;)05 15. APPOINTMENTS: REBSAMEN REGIONAL MEDICAL CENTER BOARD recommendation: Alton Johnson for a term to expire June 30, 2001 16. ANNOUNCEMENTS: ADJOURNMENT CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 1, 1996 7:00A.M. -7:50A.M. CITY COUNCIL MEETING -CITY HALL -11 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on August 1, 1996 at the regular meeting place of the Council. Alderman Fletcher delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, and Keaton answered ROLL CALL. PRESENT NINE (9), ABSENT (1). Mayor Swaim answered ROLL CALL and declared a quorum expressing appreciation to those in attendance. Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt, Public Works Coordinator Murice Green, Mayoral Assistants Michael Beeman and Mark Powers, Code Enforcement Officers Vern Howell and Jack Mills, Planning Commissioner Kenny Elliott, Mrs. Judy Swaim, other City employees and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of July 18, 1996 for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Lewis, that the minutes of the Regular City Council Meeting of June 20, 1996 and the Special City Council Meeting of July 2, 1996 be APPROVED.· MOTION CARRIED. CONSENT AGENDA: WATER DEPARTMENT: WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: PARKS & REC DEPARTMENT: SANITATION DEPARTMENT: Request to Accept Bid: Truck with Loader Mayor Swaim pointed out that the truck is compatible with present equipment which have a history of good performance. 1 [ J CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 1, 1996 7:00A.M. -7:50A.M. Alderman Knight moved, seconded by Alderman Sansing to accept the low bid of $84,472.00 from Central Ford Center. MOTION CARRIED with payment to be made from Sanitation Depreciation Funds. PLANNING COMMISSION: GENERAL: a. Request to Accept Bid: Asbestos Abatement 161 Municipal Drive There was a general discussion with regard to what particular portion of the building should be torn down. Mayor Swaim pointed out that the structure of the building at the north end was in the best condition and that with patching the decking and new shingles it would be serviceable for some time. Storage and use of the building was pointed out by Mr. Murice Green. He said that equipment and some things stored in the mid- section by the Parks & Rec Department would have to be relocated. Mayor Swaim noted that there are plans to move the tub grinder to the Graham Rd. Landfill location, which has been given approval by EPA, adding that eventually, a new recycling center will need to be built. He pointed out that he will ask for inmates from the Wrightsville Prison to help tear the building down. Alderman Fletcher moved, seconded by Alderman Knight that the bid of $27,180.00 made by J. Graves Insulation Co., Inc. be accepted to remove the south end and mid-section of the building at 161 Municipal Drive giving authority to Mayor Swaim to have the whole building removed if necessary. MOTION CARRIED. It was pointed out that the funding source is Capital Improvement Fund. b. Ordinance 1063 (#12-96) AN ORDINANCE ADOPTING THE ARKANSAS MECHANICAL CODE, AS AMENDED, FOR THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES. Alderman Knight moved, seconded by Alderman Sansing to PLACE the Ordinance on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, and Keaton voted AYE. Motion received nine (9) affirmative votes. (0) negative vote. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 1, 1996 1:00 A.M. -7:50A.M. Alderman Ray moved, seconded by Alderman Wilson to suspend the rules and dispense with the reading of Ordinance 1062 in its entirety. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, and Keaton voted AYE. Ordinance received eight (8) affirmative votes, (1) negative vote. MOTION CARRIED. Alderman Fletcher moved, seconded by Alderman Smith that Ordinance be accepted on FIRST READING. Alderman Wilson related that he would like input from the City Engineer regarding the ordinance before passage. Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson and Keaton voted AYE. MOTION CARRIED. There was no motion to read the Ordinance for the SECOND TIME. It will be listed as an item of business on the Regular City Council Agenda for August 15, 1996. APPOINTMENTS: Rebsamen Regional Medical Center Board recommendation: Alton Johnson for a term to expire June 30, 2001 Alderman Smith moved, seconded by Alderman Knight that Mr. Alton Johnson be appointed to the Hospital Board for a term to expire June 30, 2001. MOTION CARRIED. ANNOUNCEMENTS: Mayor Swaim pointed out a positive newspaper article regarding the sign shop and its operation. Mayor Swaim made note of the Personnel Manual before the Council and recognized Personnel Director Michael Beeman for comments. Mr. Beeman asked that the Council review the proposed changes, which he said were h i ghlighted, add ing that there is no need for action at this time suggesting that questions be directed to his office. At this time, 1:30 p.m., Alderman Knight moved, seconded by Alderman Smith that the City Council go into Executive Session for the purpose of discussing a personnel item. MOTION CARRIED. At 7:45p.m. the City Council reconvened with a motion by Alderman Sansing seconded by Alderman Ray. MOTION CARRIED. Alderman Knight moved, seconded by Alderman Smith to place a personnel item on the agenda. MOTION CARRIED. 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 1, 1996 7:00 A.M. -7:50 A.M. Alderman Knight moved, seconded by Alderman Smith that the annual salary of Mayor Swaim be increased to $50,997.80 as of July 1, 1996. MOTION CARRIED with Contingency Fund as source of payment. There were comments to the effect that there has been concern by the Council that the salary of Mayor Swaim, the Chief Executive Officer of the City of Jacksonville, was not as much as that of other department heads within the City. The recent audit was mentioned as a basis for the increase in salary with remarks made regarding his sacrificial service and the excellent job he has done for the City. ADJOURNMENT: Mayor Swaim adjourned the meeting at approximately 7:50 a.m. Respectfully, ~~'~ \liM. Leonar City Clerk-Treasurer 4 :l ~ l ~ i -~ l l ~ I C) " \ \ CITY OF JACI<SONVlLLE TABULATION SHEET BID NUMBER lAX960ll DE!'T. CITY HAll. DATE 7-29-0,; TIME 10:00 AM. J. GRAVES INSUL\TION ARKANSAS ABATEMENT CO .. INC. ASBESTOS ABATEMENT 161 MUNICIPAL DRIVE ITEM# QTY. I DESCRIPTION I UNIT AMOUNT UNIT I .-\MOUNT SOUTHEND L 1/:!0SF ASBESTOS SlDING 52.25 s 3870,00 s 4.50 s 6880.00 2. 250LF ASBESTOS PIPE INSULATION 8.50 21:!5.00 i2.00 3000.00 SUB-TOTAL 55995.00 59880.00 MID-SECTION 3. 3500SF ASBESTOS SIDING 52.25 57875.00 s 4.50 514000.00 4. 220LF ASBESTOS PIPE INSUlATION 8.50 lij70.00 12.00 ?600.00 SUB-TOTAL 5 9745.00 $16600.00 NORTH END 5. 4140SF ASBESTOS SIDlNG 52.25 59315.00 s 4.50 s 18630.00 6. 250LF ASBESTOS PIPE INSu1..ATION 8.50 :ZI"25.00 12.00 .1000.00 SUB-TOTAL s 11440.00 s 21630.00 TOTAL PRICE ~a-:!~.ij!,"' ~-~,..q-,;:~~5~-:a 527180.00 ,~,1..~~1 'll' -~ , •.• .!. ..... 548110.00 TERMS I I RECOMMENDED BIDDER --_L_ I I -- ') OPENED BY LU LEONARD UNIT I AMOUNT UNIT I ¥~~~~ ~ ~~!:-~'ire:_ ~:·=~1 ~'-,: I I I TABUlATED BY LIZ TUCK .-l..t'v!OUNT UNIT I ~~~f~f l ~-:.;® . .:4 -..,),~ --~·- I I I I ~ p .-\MOUNT I I --~ Cffi' OF JAO<SONVILLE TABUU..TJON SHEET BID NUMBER IAX96QI2 DEPT SANITATION DATE~ TIM[ 10:1 ~A.M. OPENED BY MURICE GREEN }~ TABUU..TEDBY LIZTUCKO CENTRAL FORD CENTER. CENTRAL FORD CENTER. SCRANTON INC. !HElL) INC (EASY PACK) MANUFACTURING SANITATION TRUCK WITH LOADER ITEM# QIT. DESCRI!'TION UNIT AMOUNT UNIT AMOUNT UNIT AMOUNT UNIT AMOUNT UNIT AMOUNT I . I SANITATION TRUCK WITH LOADER 584.472.00 Sll5.602.00 NO BID . t TOTAL PRICE ~~"'~i!~ -~~~-·t~~¥_;;/~t. ~;g.,.~,_-·T.t,..\ 584..472.00 .~~r~1t;l~~ l _r; =·~ t}"!'~r,.;.,-z. o; S£!5.602 .00 ~';'.f:!l:?;h' ~ ~'~~~~'" NO BID i'laM ............ · ~ .... ~ . ~'t"'"'ll';~ ~~'?\':~~. ' TERMS RECOMMENDED BIDDER l J CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA REGULAR CITY COUNCIL MEETING 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: Animal Control Police Dept. Fire Dept. CDBG 6. WATER DEPARTMENT: AUGUST 15, 1996 Regular City Council Meeting August 1 , 1996 Regular City Council Meeting July 18, 1996 Regular Monthly Report/July Regular Monthly Report/July Regular Monthly Report/July Regular Monthly Report/July 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & REC DEPT: 12. SANITATION DEPT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: a. b. c. d. FINAL PLAT: Walnut Pointe North Lake Subd. Ph. VI REPORT by City Engineer Ref: Improvement Cost to Recycling Center ORO. 1063 (#12-96) 2nd Reading Adoption of Arkansas Mechanical Code RESOLUTION 490 (#5-96) Participation in Central Arkansas Regional Transportation Study ORO . 1064 (#13-96) Policy Manual Update City Hall will be closed September 2nd/ Labor Day Celebration I CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 15, 1996 7:00 P.M. -7:38 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on August 15, 1996 at the regular meeting place of the Council. Alderman Marshall Smith delivered the invocation after which Vice Mayor Joe Williamson led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Smith, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty answered ROLL CALL. Alderman Lewis came in at approximately 7:03p.m. PRESENT NINE (9), ABSENT (1). Vice Mayor Williamson answered ROLL CALL and declared a quorum expressing appreciation to the audience for their attendance. Others present for the meeting were: City Attorney Robert E. Bamburg, Mayoral Assistants Michael Beeman and Mark Powers, Deputy City Clerk Susan Davitt, City Engineer Duane Reel, Public Works Coordinator Murice Green, Finance Director Paul Mushrush, Police Chief Larry Hibbs, Fire Chief Rick Ezell, Community Development Director Tony Ply, Code Enfor cement Officer Vern Howell, Planning Commissioner Kenny Elliott, Mrs. DeDe Hibbs, other City employees, interested citizens and members of the press. PRESENTATION OF MINUTES: Vice Mayor Willi~son presented the minutes of the Regular City Council Meeting of August 1, 1996 for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Ray moved, seconded by Alderman Sansing, that the minutes of the Regular City Council Meeting of July 18, 1996 be APPROVED. MOTION CARRIED. CONSENT AGENDA: ANIMAL CONTROL DEPARTMENT/JULY Alderman Wilson moved, seconded by Alderman Ray to APPROVE the monthly Animal Control Report for the month of July 1996. Report reflects the following: CONTRIBUTIONS. • • • . • • • • • • • • • • • • • • • • • • • • • • • • $ ADOPTION /FINES •••••••••••••••••••••••••••• $ SECURITY DEPOSITS ••.•.••••••••••••••••••••• $ .00 354.50 250.00 TOTAL. • • • • • • • . • • • . • . • • • . • • • • • • • • • • • • • • • • • • $ 604 • 50 ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty voted AYE. MOTION CARRIED. 1 POLICE DEPARTMENT/JULY CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 15, 1996 7:00 P.M. -7:38 P.M. Alderman Wilson moved, seconded by Alderman Ray, that the Regular Monthly Report for the July, 1996 of the Jacksonville Police Department be APPROVED. Said report reflects: Fine Settlements, $ 85,713.36, Miscellaneous Payments$ 119.75, Report Sales$ 120.00 for a total Collections of$ 85,953.11. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED. FIRE DEPARTMENT/JULY Alderman Wi lpon moved, seconded by Alderman Ray, that the Regular Monthly Report for July 1996 of the Jacksonville Fire Department be APPROVED. (Said report reflects an estimated fire loss of $273,800.00 for the month of July) ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED. CDBG/JULY Alderman Wilson moved, seconded by Alderman Ray, that the Regular Monthly Report of the Community Development Department for July, 1996 be approved. Said report reflects: Informal Meetings • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 3 HUD Meetings. • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 0 Public Hearings •••••••.•••.••.••••..•..••..•..•.••••..••• 1 Professional meetings. • • . • • . • . . • . . • . • • . • • . • • . • . . • • . • . . • . • 0 a. Letters to prospective applicants ••.•...••.••••••••••• 4 b. Applications received ••••••••••••••••••••••••••••••••• 2 c. Bids Advertised. • • • • • . . • • . • . . • • . • • • • • • • . • • . • • . . . • • • • • . 1 d. Work write-ups & estimates •••..•••••.••••.•.••••...••• 1 e. Pre-constructions conferences •••••••••..••.••.•.•••••. 3 f. Appraisals & Environmental reviews ••.•••...•.•.•...••• 0 g. Interim Inspections ••.•••••••••.•••••••..••.••....••.• 69 h. Final inspections. . . • • . . . . • . . . • . . . • . . . . . • . . . . . . . . . • . . . 1 i. Emergency Inspection. . • . • . . . • • • • • • • • • • • . . • • . • • • . . . • . • 1 j. Partial payments. • • . • • • • . • • . • • • • • • • • . • • • • • . • • . . . • • • • • • 0 k. Project Close-outs ••••.•••••.•••.•••••••.••.•••••.•••• 0 1. Warranty Repairs •••.••••.••••••••••..••.••.••...•••••• 0 m. Contracts signed ••••••.••.•••.•.•••••••••••••••••••••• 3 n. Rehab mortgages released............................. 0 Public Works: a. Proposals Received. . • . • • . • • • • • . • • • • • . . . • • • . • • • • • • • . . • • 0 b. Interim Inspections. • . . . • • . . • . • . • . • . • . • • . • . • . . . • • . • • . • 12 c. Project Close-out ••••.••.•••••••••••.••••.••••••.••••• 0 d. Pre-construction Conference •..•..•••••••...•...••••••• 1 ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty voted AYE, HAY (0). MOTION CARRIED. 2 WATER DEPARTMENT: WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: PARKS & REC DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: FINAL PLAT: SUBDIVISION PHASE VI CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 15, 1996 7:00 P.M. -7:38 P.M. WALNUT POINTE NORTH LAKE It was pointed out by City Engineer Reel and Planning Commissioner Kenny Elliott that there was no problem with the approval of the final plat by the Planning Commission. The following is on record in the minutes of the August 12, 1996 meeting of the Planning Commission with regard to their action on the Final Plat of Walnut Pointe North Lake Subdivision Phase VI: Commissioner Elliott moved, seconded by Commissioner Dornblaser that the FINAL PLAT of WALNUT POINTE NORTH LAKE SUBDIVISION PHASE VI (as revised) be APPROVED, with the stipulation that the Bill of Assurance be changed to read eight (8) ft. side yard setback instead of seven (7) ft. MOTION CARRIED. Alderman Smith moved, seconded by Alderman Ray that the FINAL PLAT of WALNUT POINTE NORTH LAKE SUBDIVISION PHASE VI be APPROVED as presented. MOTION CARRIED. A corrected copy of the Bill of Assurance was presented to the City Council and is on file in the office of the City Clerk's office. GENERAL: a. REPORT by City Engineer Ref: Improvement Cost to Recycling Center City Engineer Reel voiced that it will cost approximately $70,000.00 for remodeling the north one third of the existing recycling building. It was determined that the portion for consideration is approximately 8,000 sq. ft. He said that there were things inside and out which need to be brought up to code. He related that vinyl siding cannot be used due to the fire district in which it exists, that steel siding would have to be used. He pointed out, after a question by Alderman Wilson, that the cost of a new building that size would probably be double the amount to remodel. He said that the life-span of the building after remodeling would be probably ten years or less taking into consideration that there are plans to move the tub grinder to another location. 3 J CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 15, 1996 7:00 P.M. -7:38 P.M. There was a general discussion regarding the aesthetics of the building upon remodeling and costs of the same, loosing a possible $100,000.00 in a short period of time if the building is remodeled versus relocating the equipment and operation of recycling and the tub grinder. Removal of asbestos and roof repair were also discussed. The general consensus of the Council was that sketches and cost estimates be brought back for their consideration as soon as possible. b. ORDINANCE 1063 (#12-96) 2nd Reading Adoption of Arkansas Mechanical Code AN ORDINANCE ADOPTING THE ARKANSAS MECHANICAL CODE, AS AMENDED, FOR THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES. Alderman Fletcher moved, seconded by Alderman Smith to place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty voted AYE. Motion received nine (9) affi~ative votes, (0) negative vote. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. City Engineer Reel related that the State has passed a law for the licensing for HVAC installers. He said that there are areas where the Code Enforcement Officers for the City do not actually make inspections on HVAC. He related that persons are not required to have a permit and that suggestions made by the officers may or may not be followed. He gave an example which exists on Main Street relating that both a gas hot water heater and a gas heating unit in a commercial building are vented above the ceiling and not out through the roof. He said that changes to make the situation safe have been suggested by the officers. He pointed out that if the purchase of a permit is required, the City will have more authority to see that problems are corrected and will help to get rid of some bad workmanship. He said that the fee can be minimal suggesting that control over unsafe situations is the most important factor. Alderman Fletcher moved, seconded by Alderman Wilson to ACCEPT the Ordinance on SECOND READING. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty voted AYE. Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Fletcher moved, seconded by Alderman Lewis to place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty voted AYE. Motion received eight (8) affi~ative votes, (0) negative votes. MOTION CARRIED. 4 .5 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 15, 1996 7:00 P.M. -7:38 P.M. Alderman Fletcher moved, seconded by Alderman Ray to ACCEPT the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty voted AYE. Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Smith Emergency Clause be APPROVED AND ADOPTED. ROLL CALL: Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton voted AYE. Motion received eight (8) affirmative negative votes. MOTION CARRIED. that the Aldermen: and Twitty votes, (0) ORDINANCE APPROVED, ADOPTED AND NUMBERED 1063 THIS 15th DAY OF AUGUST, 1996. c. RESOLUTION 490 ( #5-96) Participation in Central Arkansas Regional Transportation Study A RESOLUTION TO PARTICIPATE IN THE CENTRAL ARKANSAS REGIONAL TRANSPORTATION STUDY AND CONCUR IN THE AMENDMENTS TO THE CARTS AGREEMENT OF UNDERSTANDING; AND, FOR OTHER PURPOSES. Alderman Smith moved, seconded by Alderman Lewis that Resolution 490 (#5-96) be read. MOTION CARRIED with no opposition voiced. Alderman Smith moved, seconded by Alderman Lewis that Resolution 490 (#5-96) be APPROVED. MOTION CARRIED. d. ORDINANCE NO. 1064 (#13-96) POLICY MANUAL UPDATE AN ORDINANCE AMENDING THE CITY OF JACKSONVILLE PERSONNEL POLICY MANUAL; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES. Vice Mayor Williamson recognized City Attorney Bamburg who addressed the item of business. He said that it is a compilation of changes in the Policy Manual which was adopted by ordinance thus making any and all amendments have to be treated in the same manner. He pointed out that Section 55. Electronic Mail (E-Mail), page 34, should be inserted in the manual, that it had been omitted by error. Alderman Smith moved, seconded by Alderman Sansing, that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty voted AYE. NAY (0). Mo tion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. OrdinancE:! read FIRST TIME by City Attorney Bamburg. 5 I I [ CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 15, 1996 7:00 P.M. -7:38 P.M. Alderman Ray moved, seconded by Alderman Sansing, to suspend the rules and dispense with the reading of the Ordinance in its entirety. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty voted AYE. NAY (0). Motion received EIGHT (8) affirmative votes, (0) negative votes. MOTION CARRIED. Mr. Beeman was recognized to address the item. He said that compared to other cities the rate of reimbursement for tuition is very conservative. He said that most other cities not only reimburse tuition but also books and other types of expense related to the matter. He related that annual leave policy is probably conservative when compared to other cities in this area. He said that a lot of cities give more leave quicker than the City of Jacksonville. He said that he felt ours is more than adequate. Alderman Smith moved, seconded by Alderman Wilson, that Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty voted AYE. NAY (0). Motion received EIGHT (8) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Wilson moved, seconded by Alderman Ray to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty voted AYE. NAY (0). Motion received EIGHT (8) affirmative votes, (0) n~gative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance for the SECOND TIME. Alderman Wilson moved, seconded by Alderman Sansing, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty voted AYE. NAY (0). Motion received EIGHT (8) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance for the THIRD AND FINAL TIME. Alderman Sansing moved, seconded by Alderman Lewis that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty voted AYE. NAY (0). Motion received EIGHT (8) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Ray moved, seconded by Alderman Smith THE EMERGENCY CLAUSE BE APPROVED AND ADOPTED ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty voted AYE. NAY 6 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 15, 1996 7:00 P.M. -7:38 P.M. (0). Motion received EIGHT (8) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1064 THIS 15tH DAY OF AUGUST 1996. APPOINTMENTS: ANNOUNCEMENTS: City Hall will be closed September 2nd/Labor Day Celebration DEVIATION IN AGENDA: After a general discussion regarding a dangerous point at Military Rd. and Stanfill Rd., the City Engineer related that he would write a letter to the State Highway Department requesting a caution light at the intersection of Stanfill Road and Military Road where numerous accidents have occurred. City Engineer Reel explained that some poles have been taken down at Martin St. to meet the requir ements for lights on Hwy 161. He said that plans are being submitted to the Highway Department for approval of the endeavor. He sa id that there will be flashing lights on the side of the road on North First Street and Graham Rd. Alderman Wilson asked about the completion of drainage work behind Whit Davis Lumber Company. City Engineer Reel voiced that it is near completion and explained that when the work being done by the State is complete, the City will do clean out work to culverts which should help take care of the problem. City Attorney Bambur related that notices are being prepared in the office of the City Engineer and will be sent to property owners of condemned houses regarding the intention of the City. ADJOURNMENT: Alderman Smith moved, seconded by Alderman Fletcher that the meeting adjourn at approximately 7:38p.m. Respectfully, Lu M. Leonar ~ City Clerk-Treasurer ) 7 I ~ CITY OF JACKSONVILLE, ARKANSAS AGENDA REGULAR CITY COUNCIL MEETING SEPTEMBER 5, 1996 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES 5. CONSENT AGENDA: Animal Control: 6. WATER DEPARTMENT: Regular City Council Meeting August 15, 1996 Regular City Council Meeting August 1, 1996 Regular Monthly Report/August 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & REC DEPT: 12. SANITATION DEPARTMENT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT a. Request to Hire an Architect REF: Emergency Response Operator Building b. Request to Accept Bid: Building and Contents Insurance DEVIATION: Introduction of K-9 and Officer Cuccia c. Request to Purchase Emergency Lights for Fire Stations DEVIATION: RESOLUTION 491 (#6-96) National Coatings and Air Tech Coatings Participating in a. b. c. the Arkansas Enterprises Zone Program RADAR CONTROL TUB GRINDER OPERATION ECONOMIC DEVELOPMENT THIRD YEAR APPROVAL CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 5, 1996 7:00A.M. -7:39 P.M. CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on September 5, 1996 at the regular meeting place of the Council. Alderman Smith delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Alde~en: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, and Twitty answered ROLL CALL. Alde~an Keaton came in at 7:02p.m. PRESENT TEN (10), ABSENT (0). Mayor Swaim answered ROLL CALL and declared a quorum expressing appreciation to those in attendance. Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt, Public Works Coordinator Murice Green, Mayoral Assistants Michael Beeman and Mark Powers, Police Chief Larry Hibbs, Fire Chief Rick Ezell, Planning Commissioner Kenny Elliott, Economic Development Director Mr. Phil Sullivan, Mrs. Judy Swaim, Mrs. DeDe Hibbs, Mrs. Robert Lewis, other City employees and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of August 15, 1996, for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alde~an Smith moved, seconded by Alderman Lewis, that the minutes of the Regular City Council Meeting of August 1, 1996 be APPROVED. MOTION CARRIED. CONSENT AGENDA: Animal Control Regular Monthly Report/July Alderman Sansing moved, seconded by Alderman Wilson to APPROVE the monthly Animal Control Report for the month of August 1996. Report reflects the following: CONTRIBUTIONS. • • • • • • • • . • • • • • • • • . • . • . • • • . • • $ • 00 ADOPTION/FINES ..••.•••••.•••••.••••••••••. $ 354. 50 SECURITY DEPOSITS ••...••..•...•••..•.•••..• $ 250.00 TOTAL. . . . • . • • • • . • • . • • • • . . • • • • • . . • . • . . . • • • . $ 604 • 50 ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Williamson, Keaton and Twitty voted AYE. MOTION CARRIED. WATER DEPARTMENT: WASTEWATER DEPARTMENT: 1 FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: PARKS & REC DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 5, 1996 7:00A.M. -7:39 P.M. GENERAL: a. Request to Hire an Architect REF: Emergency Response Operator Building Mayor Swaim pointed out that the radio system presently used for emergency response by the City of Jacksonville is antiquated expressing the need to upgrade the system so that it will be compatible with the surrounding areas. He voiced that the Fire and Police Chiefs have spent a number of months working on replacement options. He said that the proposal is to combine the Police and Fire emergency operators who would handle both Police and Fire Department calls allowing more people on duty in the busy times increasing the efficiency of the departments. He said that a considerable amount of money will be saved in locating the equipment under the tower as opposed to downtown. He related that the building up for consideration would house the emergency operations system for the City of Jacksonville pointing out that commercial buildings require the stamp of a licensed architect. He said that state law allows the City to hire an architect as a professional person without bids. He proposed that negotiations for a reasonable fee with the Arey Group be permitted with regard to designing the building. He pointed out that he is comfortable with work done in the past by the firm. Alderman Knight moved, seconded by Alderman Williamson that the Mayor be authorized to negotiate a contract, at a reasonable fee, with the Arey Group for the purpose of designing an emergency response operator building for the City of Jacksonville. Mayor Swaim pointed out that the funds will come from money set aside for the new radio system and out of the 911 funds which has been received on a monthly basis for the purpose of keeping up equipment or equipment placement .. Alderman Fletcher voiced that he personally had a problem with hiring an architect noting past work done in-house by the City. 2 II CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER S, 1996 7:00A.M. -7:39 P.M. Mayor Swaim expressed appreciation for his point of view acknowledging that work at Central Fire Station was done in-house with the help of the City Engineer. Mr. Reel verified that a present ordinance sets forth that any commercial building is to bear the stamp of a registered engineer or architect in accordance with the Southern Building Code which is enforced by the City of Jacksonville. Mayor Swaim recalled that as a young council member, he went to Little Rock and found plans, which he borrowed, already designed by an architect for a building which was constructed as a fire substation in Jacksonville. Alderman Williamson voiced thaL ln committee meetings with the Fire and Police Chiefs it was concluded that the floor of the building will have to be one that can be lifted up due to the nature of the wiring and temperature control. Alderman Keaton said that because of the nature of the electrical and plumbing, electrical, mechanical, and plumbing designers would have to be hired due to the unique facility. At this time a voice vote was taken and the MOTION CARRIED. b. Request to Accept Bid: Building and Contents Insurance Mayor Swaim recognized Mr. Paul Mushrush who made the recommendation that the low bidder, Arthur J. Gallagher & Co. , bidding $16,697.00 for building and contents insurance with a $2,500.00 deductible, be accepted since they were the only bidder that met the criteria of the bid. Alderman Wilson moved, seconded by Alderman Knight that Arthur J. Gallagher & Co., bid of $16,697.00 with a $2,500.00 deductible be accepted. MOTION CARRIED. DEVIATION IN AGENDA: Introduction of Officer Ross Cuccia and his new partner, K-9 BRITT from Czechoslovakia At this time Mayor Swaim recognized Chief Hibbs who introduced the two and one-half year old K-9 and Officer Cuccia. Chief Hibbs said that the dog has been in the area about three weeks during which he and his handler have been training together. He said that the first shift was started on Tuesday, September 3, 1996. He went on to say that ICO, the first K-9 purchased by the department, is still serving and will be useful in the future doing drug sniffing after his skills become limited due to age. 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 5, 1996 7:00 A.M. -7:39 P.M. He said that the department now has one K-9 per shift and related that building searches are made at local schools when requested. Mayor Swaim pointed out that money has actually been saved in the purchase of the K-9 's from foreign countries as a discussion regarding a hip dysplasia disease in dogs bred in the United States was pointed out by Chief Hibbs. Chief Hibbs said that the dog is trained in obedience, drugs, apprehensions and tracking. Mayor Swaim expressed appreciation for the presentation. c. Request to Purchase Emergency Lights for Fire Stations Mayor Swaim recognized Alderman Joe Williamson who expressed that for several years there has been a need for emergency lights at the fire stations. Chief Ezell pointed out that the traffic flow in the City is increasing and especially at Central Fire Station where a lot of industrial and factory areas are located. He said that traffic does not always yield to the trucks and ambulances as they leave the station thus hindering emergency response. Mayor Swaim stated that basically the light is like one in any other traffic control situation with the abi lity to control its function inside the station for the departure of emergency vehicles. Chief Ezell said that eventually each substation will need the lighting control apparatus to aid in emergency vehicle departures. Mayor Swaim said that cost estimates have not been obtained as yet. He said that traffic signals are going to be replaced at Martin and North First Street within the next month and that the poles belong to the City. He said he feels the four poles with mast arms can be used on Redmond Rd. and on North First Street. Mayor Swaim requested that the expense be appropriated from Capital Improvement Funds. He asked that if the cost is below the bid limit of the City the expenditure be approved. Alderman Smith moved, seconded by Alderman Wilson to approve the purchase of Emergency Lights for two Fire Stations if under the bid limit of the City with funds from the Capital Improvement Funds. MOTION CARRIED. 4 13 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 5, 1996 7:00A.M. -7:39 P.M. Alderman Wilson requested that funds be set aside during budget considerations to fund lights for the remaining Fire Department Substations. DEVIATION IN AGENDA: RESOLUTION 491 (#6-96) A RESOLUTION OF THE CITY OF JACKSONVILLE, ARKANSAS, CERTIFYING LOCAL GOVERNMENT ENDORSEMENT FOR DISCOVERY ENGINEERING, INC., D/B/A/ NATIONAL COATINGS AND AIR TECH COATINGS, INC. TO PARTICIPATE IN THE ARKANSAS ENTERPRISES ZONE PROGRAM; AND, FOR OTHER PURPOSES. Mayor Swaim explained that a local business is expanding its operations and desires to have his area declared an enterprise zone, which does not cost the City anything, and benefi~s the business. Alderman Fletcher moved, seconded by Alderman Smith to place Resolution 491 (#6-96) on the agenda. MOTION CARRIED. Alderman Keaton moved, seconded by Alderman Knight to read Resolution 491 (#6-96). MOTION CARRIED. Whereupon, City Attorney Robert Bamburg read the resolution. Alderman Fletcher moved, seconded by Alderman Williamson to accept Resolution 491 (#6-96). MOTION CARRIED. APPOINTMENTS: ANNOUNCEMENTS: RADAR CONTROL: Mayor Swaim announced that radar units will be used to aid in protecting school children in residential as well as school areas. TUB GRINDER OPERATION: Mr. Murice Green, Public Works Director, explained that the tub grinder has been back in operation for approximately a month. He said that there has been a problem with people dumping improper items after hours. He pointed out that recently a permit for the operation was obtained which opened the door to inspections by PC&E adding that a fence was constructed so that people cannot come in after hours and dump things. ECONOMIC DEVELOPMENT DEPARTMENT: Mayor Swaim announced that Third-Year funding has been approve~, effective date being August 1, 1996. He said that the City ~s fortunate to receive the funding at a time of so many cuts in federal spending. 5 ADJOURNMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 5, 1996 7:00A.M. -7:39 P.M. Mayor Swaim adjourned the meeting at approximately 7:39 a.m. Respectfully, .JL?~'f1L .~J qfstf M. Leon d City Clerk-Treasurer 6 OTY OF JACKSONVILLE TAHUl.ATION SHEET BIDNUMIJER !AX%013 DEI'L CITYHAIL DAlE ?-'1-''li TIME 10:1) i\ M. ITEM# QTY. I , ...,i).. BUILDING AND CONTENTS INSURL\NCT' DESCRIPTION BUILDING AND CONTENTS INSURANCE DEDUCriBLE PER OCCURRENCE NOT TO E.-"<CEED 4% INCREASE I YR BIO WITH 2 YR EXTENSION NOTE: C\R}v!A REQUIRES PARTICIPATION IN TilE ENTTR.E G\Rl"IA PROGRAM. ,·\RTliUR J. C.AI.I-·\l;IJER & co (!liD) UNIT ,\i\IOUN r Sl6.1>91 00 2)00 IJ() TOTAL PRICE 1:-.· ~:~{;:~~;·1;~- ff.RMS AR riiUR f. C.AU"\C:liER & CO (01'fi0N) t:NJr AMOUNT S20.)50 00 100000 r;~~d~,<.-,.~~}ii~. OPENED 1\Y MAYOR ~WAI,\1 TAllUI""\TED BY U7, T UCK .I -·! ' ' ~ MUNICII'i\L PROPEIUY I'RO<.RA<\1 • G\Rl\L\ UNII' Al'v!OUNT UNIT ,1.,\IOUNT UNIT ,1.,\IOL!Nf S23.r,w on 51'1.836.()() )000 .00 1000.00 v~t?~~~<' :~r I ~.ftii~};Jlt:~ ,J;ls&~·~::i. j CITY OF JACKSONVILLE, ARKANSAS AGENDA REGULAR CITY COUNCIL MEETING SEPTEMBER 19, 1996 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES 5. CONSENT AGENDA: Police Department: Fire Department: CDBG: 6. WATER DEPARTMENT: 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: a. b. 11. PARKS & REC DEPT: 12. SANITATION DEPARTMENT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT Regular City Council Meeting September 5, 1996 Regular City Council Meeting August 15, 1996 Regular Monthly Report/August Regular Monthly Report/August Regular Monthly Report/August Request to Accept Bid: Hickory Street Request to Accept Bid: James Street Drainage Project ORDINANCE 1065 (#14-96) Pennpointe Improvement District Phase II FINAL PLAT: Pennpointe Subdivision Phase II DICUSSION: Recycling Building Remodeling Board of Adjustment: Mr. Ken Nabors for a term to expire 2/5/1998 (filling the unexpired term of Mr. Larry Baldwin) 17 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 19, 1996 7:00 P.M. -7:25 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -4#1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on September 19, 1996 at the regular meeting place of the Council. Mayor Swaim delivered the invocation after which he led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight, Smith, Ray, Wilson, Williamson, Keaton and Twitty answered ROLL CALL. Alderman Lewis came in at approximately 7:04 p.m. Alderman Sansing came in at approximately 7 : 10 p.m. PRESENT NINE ( 8) , ABSENT ( 1) • Mayor Swaim answered ROLL CALL and declared a quorum expressing appreciation to the audience for their attendance. Others present for the meeting were: City Attorney Robert E. Bamburg, Mayoral Assistants Michael Beeman and Mark Powers, Deputy City Clerk Susan Davitt, City Engineer Duane Reel, Public Works Coordinator Murice Green, Director of Economic Development Phil Sullivan, Police Chief Larry Hibbs, Fire Chief Rick Ezell, Community Development Director Tony Ply, Planning Commissioner Kenny Elliott, Mrs. Judy Swaim, Mrs. D.O. Hibbs, Mrs. Evelyn Smith, other City employees, petitioners, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of September 5, 1996 for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Lewis, that the minutes of the Regular City Council Meeting of August 15, 1996 be APPROVED. MOTION CARRIED. CONSENT AGEMDA: POLICE DEPARTMENT/AUGUST Alderman Knight moved, seconded by Alderman Wilson, that the Regular Monthly Report, for the month of August, of the Jacksonville Police Department be APPROVED. Said report reflects: Fine Settlements, $ 79,395.47, Miscellaneous Payments $ 743.00, Report Sales$ 315.00 for a total Collections of$ 80,453.47. ROLL CALL: Aldermen: Knight, Smith, Ray, Wilson, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED. FIRE DEPARTMENT/AUGUST Alderman Knight moved, seconded by Alderman Wilson, that the Regular Monthly Report for August 1996 of the Jacksonville Fire Department be APPROVED. (Said report reflects an estimated fire loss of $30,050.00 for the month of August) ROLL CALL: Aldermen: Knight, Smith, Ray, Wilson, Williamson, Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED. 1 I ~ J CDBG/AUGUST CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 19, 1996 7:00 P.M. -7:25 P.M. Alderman Knight moved, seconded by Alderman Wilson, that the Regular Monthly Report of the Community Development Department for August, 1996 be approved. Said report reflects: Informal Meetings • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 2 HUD Meetings • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 2 Public Hearings. . • • • • • • • • • • • • • • • . . • . . • • • • • • • • • • • . • • • • • • • • 0 Professional meetings •••••••••••••••••••••••••••••••••••• 1 a. Lett7rs ~o prospe~tive applicants ••••••.•••••••••••••• 0 b. Appl~cat~ons receJ.. ved. • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 2 c. Bids Advertised. • • • • • . • . . • • . • • • • • • • • • • • • • • • . . • • . • • • • • • 0 d. Work write-ups & estimates •••••••••••••••••••••••••••• 0 e. Pre-constructions conferences ••••••••••••••••••••••••• 1 f. Appraisals & Environmental reviews •••••••••••••.•••••• 0 g. Interim Inspections .••.•.••••.•••••..•.••.•••••••••.•• 60 h. Final inspections 7 •••••••••••••••••••••••••••••••••••• 3 i. Emergency Inspect1.on. • • • • • • • • • • • • • . . . • • • • • • • . • • • • • . . • 0 j . Partial payments. • . . • • . • . • • • • • • . • • • • • • . • • . . . • • • • • • • • • • 1 k. Project Close-outs ••••••••••••••••••••••..•••••••••••• 2 1. Warranty Repairs. . . . • • • . . • • • • • . • . . • . • • • . . . • • • • . . . . • • • • 1 m. Contracts signed...................................... 1 n. Rehab mortgages released............................. 1 Public Works: a. Proposals Received •••••••••••••••••••••••••••••••••••• 0 b. Interim Inspections ••••••••••••••••••••••••••••••••••• 14 c. Project Close-out ••••••••••••••••••••••••••••••••••••• 1 d. Pre-construction Conference........................... 0 ROLL CALL: Aldermen: Knight, Smith, Ray, Wilson, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED. WATER DEPARTMENT: WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: a. Request to Accept Bid: Hickory St. (bid sheet included in these minutes as exhibit A) Mayor Swaim explained that the project has been under consideration for a long time due to settling and soil movement which have aided in misalignment of the curb. City Engineer Reel stated that none of the driving surface will be taken out but that about 800 feet of curb will be removed from Jones to Gray Street. 2 1'1 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 19, 1996 7:00 P.M. -7:25 P.M. He pointed out that the new curb will be raised two (2) inches and will have a continuous run of reinforcing steel so there will not be differential settling from joint to joint. He said that the street will be overlayed with whatever it takes to get a smooth driving surface. He related that the low bid was satisfactory. Alde~an Knight moved, seconded by Alderman Lewis that the low bid from Barger Excavating in the amount of $19,171.30 for Hickory Street Repairs be ACCEPTED. MOTION CARRIED. (Mayor Swaim named the Construction Account of the Street Department Funds as the funding source.) b. Request to Accept Bid: James St. Drainage Project City Engineer Reel related that the work begins at School Drive and runs behind Pizza Hut and Taco Bell Restaurants tieing into concrete drainage that Dupree built that came down through mini- warehouses and storage units along James Street. He said that this will complete work from Bonanza down to where it ties into the main Eastview ditch after crossing School and Stone Streets. Mayor Swaim related that work on the area ditches has been underway since the late 80's with one section which goes from Eastview to an area close to the railroad track yet to be done for completion of the whole drainage project. Alderman Knight moved, seconded by Alderman Wilson that the low bid from Jefco in the amount of $53,740.00 be ACCEPTED with the source of funding being STREET DRAINAGE FUNDS. MOTION CARRIED. PARKS & REC DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: Alderman Sansing came in at approximately 7:10 p.m. Ordinance 1065 (#14-96) PENNPOINTE IMPROVEMENT DISTRICT PHASE 11 AN ORDINANCE ESTABLISHING PENNPOINTE MUNICIPAL PROPERTY OWNERS IMPROVEMENT DISTRICT NUMBER TWO FOR PENNPOINTE SUBDIVISION, PHASE 11; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES. Mayor Swaim recognized City Attorney Bamburg who commented that when Pennpointe Subdivision Phase 1 was developed a tax improvement district was chosen versus a property owners association. He said that the law requires that the City assist in forming the district adding that it is not responsible for any tax 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 19, 1996 7:00 P.M. -7:25 P.M. obligations for the subdivision nor does it participate as a contributing member. He said that parties who participate in the district are those who buy property therein. Alderman Smith moved, seconded by Alderman Wilson to place the Ordinance on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton and Twitty voted AYE. Motion received nine (9) affirmative votes, (0) negative vote. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. Alderman Ray moved, seconded by Alderman Smith to suspend the rules and dispense with the reading of the ordinance in its entirety. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton and Twitty voted AYE. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Smith moved, seconded by Alderman Wilson to ACCEPT ORDINANCE ON FIRST READING ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton and Twitty voted AYE. Motion received nine (9) affirmative votes, (0) negative vote. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. Alderman Ray moved, seconded by Alderman Lewis to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton and Twitty voted AYE. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance for the Second time. Alderman Ray moved, seconded by Alderman Wilson to rules and place the Ordinance on THIRD READING. Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Keaton and Twitty voted AYE. Motion received nine (9) votes, (0) negative votes. MOTION CARRIED. suspend the ROLL CALL: Williamson, affirmative Alderman Sansing moved, seconded by Alderman Knight that the ORDINANCE BE APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton and Twitty voted AYE. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Ray that the EMERGENCY CLAUSE TO ORDINANCE 1065 (#14-96) BE APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton and Twitty voted AYE. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. 4 :1/ DEVIATION IN AGENDA: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 19, 1996 7:00 P.M. -7:25 P.M. Alde~an Keaton moved, seconded by Alde~an Knight that the FINAL PLAT of PENNPOINTE SUBDIVISION PHASE II be placed on the agenda for action. MOTION CARRIED by a ROLL CALL VOTE with all members voting AYE. Alde~an Wilson moved, seconded by Alde~an Knight that THE FINAL PLAT OF PENNPOINTE SUBDIVISION PHASE II be APPROVED as submitted by the Planning Commission. MOTION CARRIED. GENERAL: Discussion: Recycling Building Remodeling Mayor Swaim explained that progress has been made in that the asbestos has been removed from the outside of the third section on the south end of the building and asbestos pipes removed from all the building used in recycling efforts. He said that he is working with the State Corrections Department regarding prisoners to tear the building down. He said that the north section of the building needs considerable repair but is usable adding that the amount spent for repairs should be limited in that the building will eventually have to be torn down. He explained that the arc hi teet initially chosen to work on designing the Emergency Response Bldg. and the recycling project has closed his architectural business and gone into another business making it necessary to begin again with both projects. He asked that the Council give he and City Engineer Reel authority to find another architect. He said that the Council would be made aware of plans before anything becomes final. The general consensus was that the Mayor and City Engineer Reel continue to pursue a project engineer. APPOINTMENTS: Board of Adjustment: Mr. Ken Nabors for a term to expire 2/5/1998 (filling the unexpired term of Mr. Larry Baldwin) Alderman Knight moved, seconded by Alde~an Smith that Mr. Ken Nabors be appointed to the Board of Adjustment to complete the unexpired term of Mr. Larry Baldwin ending 02/05/1998. MOTION CARRIED. ANNOUNCEMENTS: Mayor Swaim announced that the CDBG Department will host a Public Hearing at 7:00 p.m. at City Hall on September 30, 1996 with regard to 1997 CDBG WORK PROGRAM. 5 ADJOURNMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 19, 1996 7:00 P.M. -7:25 P.M. Mayor Swaim adjourned the meeting at approximately 7:25 p.m. Respectfully, tUfa M. Leonad City Clerk-Treasurer 6 GlY OF )ACKSON'.1llE TABUL\.TION SHEET ITEM# QTI' I. 676 LF 2. 160 SY 3 676 LF -l IO<rro~-:; < 45 SF 6 . H.A 7. 225 SY 8. 12 CY 9. 46SF BID NUMBER !AX96017 DEPT STREET DATI 9-9-96 M.A.T. ENTERPRISES 1-flCKORY STREET REPAIRS DESCRIPTION UNIT AMOUNT REMOVE AND DISPOSE CONc:RI:IT CURB AND G\J1'ITR 5 L25 5 845 00 ASPHALT REMOVAL AND REPAIR 22.50 360000 CONCRETI CURB AND GUTTIR 8.25 5577.00 ASPHALT SURFACE COURSE (TYPE II OR Ul) 2' -4500 450000 TiiiCKNESS SIDEWALK REPAIR 2!.74 1000.()4 ADTUST l\HNHOLE RJNG AND COVER TO GRADE 40000 1200.00 SOLID SOD YARD REPAIR 5 25 1181.25 GRAVEL DRIVE REPAIR (SB-2) 27.54 330 48 REMO\ 'E AND DISPOSE SIDEWALK 21 74 1000 04 TOTAL PRJCE. ~;l~~J.~~;-l'~ $19,233.81 TIRMS RECOMMENDED BIDDER 111\t£ ~ OPENED B\' r" MaYOR 5WAI}.r[s; ,- !ASITIR ASPHALT BARGER EXCAVATING UNIT AJ\10UNT UNIT AMOUNT 5 7_50 s 5070.00 s 3.30 s 2230.80 75 .00 12000 ()() 4.00 b40.00. 12.00 8Jl2.00 11.00 7436.00 50,00 500000 62 .78 6278.00 5.00 230.00 4 ,00 184.(1() 300.00 900.00 400 .00 1200.00 5 .00 1125.00 3 .50 787.50 3000 360.00 25.00 300.00 !0.00 46000 2.50 115.00 . ·{~ifl:A-~~=*!E $33,257 .00 k~ ~-~~~~~z-~tg $19.171.30 TABUL~TID BY UZ TUCK IEFCO CONSTRUCTION UNIT AMOUI'<T s 3.50 s 236600 15.00 2400,00 11.30 7638.80 60.00 600000 5.50 253.00 80000 2400.00 500 1125.00 15.50 186.00 LOO -46.00 :~·~--:a~·;~:;-~ -~-~~.,~-.... f ~··{"~ ~ #•··-·-~ . .., ..• 522.414.80 L___ - j) r}' ,>;-L UNIT ·~ ,,i!:li~~~~1l "",t;.~-.,.;-:-. Jt-'..._. .•. -.~-.., • .-.- AMOUNT I ~ ~ CITI' OF )ACKSO,..,VJUE TABULATION SHEET ITEM.O Qn·. 1 3SI C\" 2. 500CY 3 395lF ~-33.5 LF 5. 3115£.'> 6. 1-1805\" BID NUMBER IAXQ60 I~ OErT.____mm )A.'viES STREET DRAINAGE DESCRII'T!Ol' L'NCLASSIFIED EXG\VATIO:--" EMBA.'iKMEN" MATERIAL CO!'ICRETE DITCH BOTTOM W THICK. I x~· WIDE! CONCRETE DiTCH BOTTOM co· THICK VARIABLE WIDTH I .SX6X16 CO!'-:CRETE BLOCK CFILL VOIDS W/-1000 PSI GROll. #-I BARS 15112" O.C I SEED A.'<D FERTILIZE TOTAL PRICE TERMS RECOMMENDED BIDDER DATE~ TIME ro,~o '-.M OPENED BY ___-MAYOR SWI\l;;-J s TABULATED BY IJZ. Tl ICI( J 7 BUILDING& LTTILITI" W.H. CARDER 1"-'C. JEFCO CONSTRUCTION CONTRACTORS , .. t . '1 UNIT AMOU!\'T UNIT AMOUNT UNIT AMOUI\'T UNIT AMOUNT UNTT .-\MOUl'..'T s 10.00 s 3810.00 s 25.00 s 9525.00 s 40.00 S 15HO.OO 10.00 5000.00 ~5.00 12500 00 17.50 6750 00 6S 00 25675.00 ~2.00 16590.00 25.00 9875.00 55 00 1~2 50 125.00 4167.50 4000 13~0.00 6.00 18690.00 -1 .00 IU60.00 5.00 15575.00 2 .00 2960.00 100 1-1800(1 2.00 2960.00 ·¢?.;~-r.-t ~on[ ~ ·. ~:'of! _· ·y,-·., .. ~_r. ·:::!:.:':;._,;.I !.'i,!.l 557,977.50 ~-·:~·-· l -*'· .. ~ .. )-. -~~c.~' 556.742.50 :.~~~~~~~~~ SSJ.740.00 ~~;~~J~ttf4~~~ ~ ~jl:·-~~l,fit;fi?:A! I I JEFCO ~ CITY OF JACKSONVILLE, ARKANSAS AGENDA REGULAR CITY COUNCIL MEETING OCTOBER 3, 1996 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES 5. CONSENT AGENDA: Animal Control: 6. WATER DEPARTMENT: 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & REG DEPT: 12. SANITATION DEPARTMENT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT a. Regular City Council Meeting September 19, 1996 Regular City Council Meeting September 5, 1996 Regular Monthly Report/September Request to Accept Bid: CDBG Ray Road Reconstruction b. ORD. 1066 (#15-96) Condemnation of Homes c. ORD. 1067 (#16-96) Millage -i I CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 3, 1996 7:00A.M. -7:26 P.M. CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on October 3, 1996 at the regular meeting place of the Council. Alderman Smith delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Alde~en: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, and Keaton answered ROLL CALL. Alderman Twitty came in at 7:08p.m. PRESENT TEN (10), ABSENT (0). Mayor Swaim answered ROLL CALL and declared a quorum expressing appreciation to those in attendance. Others present for the meeting were: City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt, City Engineer Duane Reel, Finance Director Paul Mushrush, CDBG Director Tony Ply, Public Works Coordinator Murice Green, Mayoral Assistants Michael Beeman and Mark Powers, Police Chief Larry Hibbs, Economic Development Director Mr. Phil Sullivan, Mrs. Judy Swaim, Mrs. DeDe Hibbs, Mrs. Edith Smith, other City employees and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of September 19, 1996, for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Wilson moved, seconded by Alderman Ray, that the minutes of the Regular City Council Meeting of September 5, 1996 be APPROVED. MOTION CARRIED. CONSENT AGENDA: Animal Control Regular Monthly Report/September Alderman Ray moved, seconded by Alderman Smith to APPROVE the monthly Animal Control Report for September 1996. Report reflects the following: CONTRIBUTIONS. . • • • • • • . • • • • • • . • • • • • • • • • • . • • $ ADOPTION/FINES .•••••••••••••••..•••••••••• $ SECURITY DEPOSITS ••••••••••••...••..••••••• $ TOTAL. • • • • . . • • • • • • • • • • • • • • • . . • • • • • • • • • • . • • $ .00 422.50 200.00 622.50 ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, and Keaton voted AYE. MOTION CARRIED. WATER DEPARTMENT: WASTEWATER DEPARTMENT: 1 ~7 FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: PARKS & REC DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 3, 1996 7:00A.M. -7:26 P.M. GENERAL: a. Request to accept Bid: CDBG Ray Road Reconstruction Mayor Swaim pointed out that the recommendation is to use Tri-Star Construction Co., Inc. whose total additive alternate bid amounts to $128,350.98. Alderman Smith moved, seconded by Alderman Knight to approve the CDBG Ray Rd. project bid from Tri-Star Construction Co., Inc. in the amount of $128,350.98. Mayor Swaim explained that the project is for a section of Ray Rd. on the west end toward South Rd. Mr. Ply explained further that the work will begin on Ray Rd. at South Road running east to Goshen St. where it runs into Johnson Park pointing out a connection of sidewalks in the endeavor. He said that he recommends going with the alternative bid adding that this third phase, the construction and final phase, will complete the project. At this point the MOTION CARRIED. b. ORDINANCE 1066 (#15-96) Condemnation of Homes AN ORDINANCE CONDEMNING THE STRUCTURES AND REAL PROPERTY AT THE VARIOUS UNINHABITED LOCATIONS LISTED BELOW LOCATED WITHIN JACKSONVILLE, ARKANSAS, FOR STRUCTURAL DEFECTS, DEFICIENCIES, AND PUBLIC HAZARDOUS CONDITIONS; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES. Pictures of the several locations listed in the ordinance were displayed to the City Council. Alderman Knight moved, seconded by Alderman Sansing, that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affi~ative votes, (0) negative votes. MOTION CARRIED. Ordinance read FIRST TIME by City Attorney Robert Bamburg. 2 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 3, 1996 7:00A.M. -7:26 P.M. Alderman Ray moved, seconded by Alderman Smith, to suspend the rules and dispense with the reading of the Ordinance in its entirety. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. City Attorney Bamburg stated that with passage of the ordinance there will be proper publication in the local newspaper and that certified mail notices will be sent out to the owners of each property telling them they have 30 days in which to bring the property into compliance. He said that if the property is brought into compliance it will be dropped from the condemned properties list and if not, proper legal steps will be taken by the City through the Engineering Department against those properties in the order that is deemed appropriate from the most hazardous or dangerous to the least hazardous or dangerous. It was pointed out by Alderman Knight and City Attorney Bamburg that the property owners have previously received notice by certified mail of proble.ms at the several locations listed in the ordinance and Council condemnation action. City Attorney Bamburg voiced that more has been done in notification to property owners regarding Council action than is required by State Statute. Mayor Swaim pointed out that $20,000.00 was budgeted to use in the condemnation efforts noting asbestos removal as an expense if the City has to remove the structures. It was pointed out that vandalism and criminal elements add to the problem of existing condemned properties. Alderman Knight moved, seconded by Alderman Wilson, that Ordinance be ACCEPTED on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY ( 0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Smith moved, seconded by Alderman Lewis to suspend the rules and place the Ordinance on SECORD READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Robert Bamburg read the Ordinance for the SECOND TIME. There was no comment from the audience with regard to the condemnation of any property listed in Ordinance 1066. 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 3, 1996 7:00 A.M. -7:26 P.M. Alderman Knight moved, seconded by Alderman Wilson, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Robert Bamburg read the Ordinance for the THIRD AND FINAL TIME. Alderman Lewis moved, seconded by Alderman Wilson that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Wil liamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Sansing moved, seconded by Alderman Ray that the EMERGENCY CLAUSE be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1066 THIS 3rd DAY OF OCTOBER 1996. b. ORDINANCE 1067 (#16-96) MILLAGE AN ORDINANCE FOR THE PURPOSE OF LEVYING ONE (1) MILL AND ONE (1) MILL AGAINST ALL PERSONAL PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF JACKSONVILLE, ARKANSAS; FOR THE PURPOSE OF LEVYING ONE MILL AND ONE MILL AGAINST ALL REAL PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF JACKSONVILLE; FOR THE PURPOSE OF EFFECTING CERTIFICATION TO THE COUNTY CLERK OF PULASKI COUNTY OF THE TAX LEVIED AND OTHER PRESCRIBED MATTERS PERTAINING THERETO; AND, FOR OTHER PURPOSES. Mayor Swaim pointed out that no millage is collected for operation of City government, that by a vote of the public approval was given to assess and collect one mill to go toward the Police Pension Fund and one mill to go toward the Fire Pension Fund which is passed on to the county for collection. He said that taxes are not being raised by the City in passing the ordinance. Alderman Smith moved, seconded by Alderman Wilson, that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read FIRST TIME by City Attorney Robert Bamburg. Alderman Ray moved, seconded by Alderman Wilson, to suspend the rules and dispense with the reading of the Ordinance in its 4 I I ~ I I i I CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 3, 1996 7:00A.M. -7:26 P.M~ entirety. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affi~ative votes, (0) negative votes. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Lewis, that Ordinance be ACCEPTED on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affi~ative votes, (0) negative votes. MOTION CARRIED. Alderman Lewis moved, seconded by Alderman Knight to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY ( 0) • Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Robert Bamburg read the Ordinance for the SECOND TIME. Alderman Smith moved, seconded by Alderman Lewis, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Robert Bamburg read the Ordinance for the THIRD AND FINAL TIME. Alderman Lewis moved, seconded by Alderman Wilson that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1067 THIS 3rd DAY OF OCTOBER 1996. APPOINTMENTS: ANNOUNCEMENTS: Mayor Swaim pointed out that the "fire house" was on display before the Council meeting adding that it will be a very useful piece of equipment in the education of fire hazards. He also announced the Mums, Music and Muscadine Festival scheduled for the fourth and fifth of October. The status of the building at the recycling center was mentioned. Mayor Swaim voiced that if the prison system does not agree to tear 5 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 3, 1996 7:00A.M. -7:26 P.M. the building down, the City will have to complete the job. He said that the asbestos has already been removed from the first section on the south end of the building. A question was raised about removing the tub grinder to another location. Mayor Swaim said that there are possibilities of it being moved to Cory Drive or the Graham Rd. landfill area. ADJO URNMENT: Mayor Swaim adjourned the meeting at approximately 7:26 a.m. Respectfully, LUa M. Leonard City Clerk-Treasurer 6 Bids Opened: BIDDER.: TOTJU. BJ>.SE Bl D --------------------L-------- CEI'.Tl FI ED Ill D TABUti>Jj 01~ RhY ROhD RECONSTRUCTION CDDG PP.OJ"&CT fB-96-HC-OS-0008 .TACKSON\flLLE, ARKANSAs Septel!lbe:: 18, "!.!:-96 I? 2:00 P. H . T:i-Star Cons~ruct:ion Cv., lnc ~ Jefcc-Construction C ornpany, Inc . TOTAL BID \ADDITIVE ALTERNATI~~i ~115,?50.98 H28, 350. 9~ $H6,~09.00 $155,609.00 !TEH NO. ' DESCRIPTION E£TUIJ>.1'ED QUJ\I~TI TY l. Ci~~=iug & G~ubbil 2. E>:.::aval:ion ., s~lect &.3c):..fi.ll (. -:•r SE:-::: \~lass V1:i G::c.vel Subbase .:com?-==-=~d:· .5. 1-.sphalt:ic Ho:: Hi>: Su=i ace C.:lu.::-se (=typ~ !l) ,. ... /::acl:. coa~ c. C.on~.:.--et:c Cu~b ' Gut:t:e~ I. Curt> lnle:: e. 24~' C.jn-::rete hrch Pi;:.~ (Jo.STII CS06i 1 LS H70 CY 100 c~ 39-~:: SY 35'92 SY 2.:3!-..,p s Eh G!. LP UIUT PRICE ~£,3SO.OO ss-.zs $10. OC• 5(.11 S(. 4S $6. so !i"t, 20C•. 00 ss~.3.; J>J.IOUNT S~. 35rj.OO s1.::.,ss1.su $l,OOC.OO Sl6,401.1L ~1J,88Cl6 !i1~,8:!i.5C. Sf;, 000. uC• !;::.. e5l. 10 UNIT PRICE ~s.ooo. OC• $17. so $1S.OO ;s.oo ss.oo ~9<.00 Sl,SOO.OO ss.:..oo N-IOU!~T $5,000 .00 ~25,125.00 ~1.500.00 ?19,960.00 $19,960.00 $21,915.00 ?1,50(1.00 ?3,5?5.00 \ UliiT PRICE: $15,000.00 $J1. 00 $20.00 $5.~5 $5.00 $12.00 ?1,eoo.oo $65.00 HcV Inc . S173,7S6.70 S1S::l,9Sc.70 J>J.IOONT $1S,OOO.OO $2(,9::10.00 $2,000.00 $21,357.20 n:;,96o.oo $2s-,220.00 ss,ooo.oo $(,22~.00 ul ~ ~ s. 24" Cone. Ju:ch 2 EJ\ $647.30 s~. z~H. 6o $800.00 ?1,600.00 ?1,000.00 $2,000.00 FES: 10. ~2" RCP (Class 11: 28 LF $31.25 $975.00 $20.00 ?560.00 $2LOO $672.00 1.1. ~2" RCP FES 1 EJ\ $338.00 $338.00 $400. 0(1 ~!00.00 $400.00 $400.00 12. Seeding (Colllfllet~ 4000 SY $0.75 $3,000.00 $1.00 ?~.ooo.oo n.oo $~,000.00 13. 6'' Cone. D::-iveV"ay 375 SY $23.00 $8,625.00 s:::1.oo ?10, 125.00 :>4:!.50 ns. 937. so 1\p::or. H. J\djust }lanhole 3 EJ\ $500 .00 $1,500.00 $500. 0.::• ~1,500.00 S<OO.!lO $~.200.00 Tc. Grad~ 15. neconst:ru::::;;: 3~ 5.( SY $30(•. 00 $~.620.00 $35 .00 ~lBS.Olt SSCJ.OO $270.00 Cor.::: lialk 16. Sod Sw'aie 22S LF ss-.oo S2,0':::5 .00 $1.00 ~1,575.00 ~15.00 $3,375.00 (CompletEo:• 17. Grated Ir.le.\: 1 Er. ~l, 55L•.00 Sl,SSO.OO $1,600. O(l $1,600.00 ~2,500.00 $2,500.00 (COIJ:?lete-1 n-Place:• liL Handicap }\..CcessiblE: kamp'" l)·p~ J., ::: E1'. $60(•. 00 $1,800 .00 $600. 0(• ?LBOO.OO $1,00CJ.OO $3,000.00 l-yp~ :;; 1 E}'_ ssso .oo $550.00 $600. OC• ~600.00 SBOO.OO $800.00 Typ~ c 1 £1'. $500 .00 $500.00 $600.00 ~600.00 $500.00 $500.00 :.s . F-5-::aining li3.ll v/5' Chain L~nk Fenc~ J.:.~'t.E;.::TJOt:.iV~ J.... :Z2:: LF S7l .OO $1S,S33.00 $75.00 ~16,725.00 $0.00 $0.00 Cast ir. Pla=~ J.~te.r::native B 223 Lf $so. 00 $1.!.,!.50.00 S7S. OC• ;;Jt.,?25.UO ~60.00 $i.3,3SO.OO Con::::.r::~t-= Bloc): To'tal 'Base: e.id ll.!..~~~f. .Ui..6..J..~ s 11'3~ 1'86_____2Q. ·\., K) 2u. 4" Concce t:e Sid eva lt. 60C• SY ~21 . 0(• s 1 2' 60(• . I)() To~al &id (~ddiciv~ "]]?. ~ ~~'::_·~--CERTIHEO CORRECT: .. Jiote : T. R . BOI~O ) 1\RIO\I·ISJ\S RI!GJSl'EIIEII PROI'I!SSJOIIIII. IWGJIIEER 110 . 2219 'J't:i -tJCa:: Cou:;tcuct:l on djd not inclu d e the fld<liti;·e c!te::n:.t:e . ~Je ha..-e l ncl11ci e d it i 1• t:ioe tot:al ~; addit:i9e alte::n ~~es . --·------ \ $22.00 Sl3,2UO .UU s:n .oo $16,200.00 D:i!l~fill!t.llll llii~L~IIfi~2!l \ CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA REGULAR CITY COUNCIL MEETING 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: Pollee Dept. Fire Dept. CDBG 6. WATER DEPARTMENT: OCTOBER 17, 1996 Regular City Council Meeting October 3, 1996 Regular City Council Meeting September 19, 1996 Regular Monthly Report/Sept. Regular Monthly Report/Sept. Regular Monthly Report/Sept. 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & REG DEPT: 12. SANITATION DEPT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: a. b. c. d. e. FINAL PLAT/Paradise Subdivision CDBG request to accept Water Bid: Sunnyside Hills Addn. Ph. VII Request to appropriate funds from Contingency/Heating Unit & repairs for Old City Hall DISCUSSION: Request for Proposals regarding Engineer for Overpass Closing Pulaski Industrial Park property ORO. 1068 (#17-96) Construction & Maintenance of Connections to City Water Systems l J 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 17, 1996 7:00 P.M. -7:34 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on October 17, 1996 at the regular meeting place of the Council. Alderman Lewis delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Smith, Lewis, Wilson, Fletcher, Williamson, Keaton and Twitty answered ROLL CALL. Alderman Knight, Sansing and Ray were absent. PRESENT SEVEN ( 7) , ABSENT ( 3) • Mayor Swaim answered ROLL CALL and declared a quorum expressing appreciation to the audience for their attendance. Others present for the meeting were: City Attorney Robert E. Bamburg, Mayoral Assistants Michael Beeman and Mark Powers, Deputy City Clerk Susan Davitt, City Engineer Duane Reel, Public Works Coordinator Murice Green, Finance Director Paul Mushrush, Director of Economic Development Phil Sullivan, Police Chief Larry Hibbs, Community Development Director Tony Ply, Representative from the Water Commission: Mr. Mike Simpson, Mr. Ken Anderson and Mr. Thad Gray, Planning Commissioner Kenny Elliott, Mrs. Judy Swaim, Mrs. D.D. Hibbs, Mrs. Evelyn Smith, other City employees, petitioners, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of October 3, 1996 for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Lewis, that the minutes of the Regular City Council Meeting of September 19, 1996 be APPROVED. MOTION CARRIED. CONSENT AGENDA: POLICE DEPARTMENT/SEPTEMBER Alderman Wilson moved, seconded by Alderman Lewis, that the Regular Monthly Report, for the month of September, of the Jacksonville Pol ice Department be APPROVED. Said report reflects: Fine Settlements, $70,046. 25, Miscellaneous Payments $ • 00, Report Sales,$ 324.00 for a total Collections of $70,370.25. ROLL CALL; Aldermen: Smith, Lewis, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED •. FIRE DEPARTMENT/SEPTEMBER Alderman Wilson moved, seconded by Alderman Lewis, that the Regular Monthly Report for September 1996 of the Jacksonville fire Department be APPROVED. (Said report reflects an estimated fire loss of $65,000.00 for the month of September) ROLL CALL: Aldermen: Smith, Lewis, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED. 1 .37 CDBG/SEPTEMBER CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 17, 1996 7:00 P.M. -7:34 P.M. A1de~an Wilson moved, seconded by Alde~an Lewis, that the Regular Monthly Report of the Community Development Department for September, 1996 be APPROVED. Said report reflects: Informal Meetings • • • . • • • • • • • • • • • • • • • • • • • • • • • • • • . • . • • • • • • 2 HUD Meetings. • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 0 Public Hearings •••••••••••••••••••••••••••••••••••••••••• 1 Professional meetings.......... . . . • • • • . . • • . . . • • • . • • • . • • . . 2 a . Letters to prospective applicants ••••••••••.•.•••••... 4 b. Applications received ••••••••••••••••••••••••••••••••• 0 c. Bids Advertised. • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 6 d. Work write-ups & estimates •••••••••••.•••••••••.•••.•• 6 e. Pre-constructions conferences ••••••••••••••••••••••••• 0 f. Appraisals & Environmental reviews ..••••.••••..•.••.•• 0 g. I~teri~ Inspe~tions •••••••••••.••••••••••••••••••••••• 53 h. F1nal 1nspect1ons ••••••••••••••••••••••••••••••••••••• 0 i. Emergency Inspection................................. 2 j . Partial payments. . . . . • • . • • . • • • • . • . • • . • • . . . • . • • . . • • • • • . 2 k. Project Close-outs •••••••••••••••••••••••••...••...••• 0 1. Warranty Repairs •••.•.•••••..•.•••...••••••••.•..•.. • • • 1 m. Contracts signed ••••••••••••••••••••••••••••••••..•••• 0 n. Rehab mortgages released............................. 1 Public Works: a. Proposals Received.................................... 2 b. Interim Inspections ••••••••••••••.•.•.•••••••••••••••• 10 c. Project Close-out .•••••••••••••••••••••••••••••••••••• 0 d. Pre-construction Conference........................... 0 ROLL CALL: Alde~en: Smith, Lewis, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED. WATER DEPARTMENT: WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: PARKS & REC DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISS .ION: FINAL PLAT/Paradise Subdivision 2 J CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 17, 1996 7:00 P.M. -7:34 P.M. Mayor Swaim related that the Planning Commission placed a stipulation that the one-lot subdivision be approved by the City Council. He explained that the move from an old building on Redmond Road included an expansion of operation. Alderman Smith moved, seconded by Paradise Subdivision as presented. Lewis, Wilson, Fletcher, Williamson, NAY (0). MOTION CARRIED. Alderman Wilson to approve ROLL CALL: Aldermen: Smith, Keaton and Twitty voted AYE, GENERAL: a. CDBG request to accept Water Bid: Sunnyside Hills Addition Phase VII. Mayor Swaim related that the bid was another phase of the water improvements currently underway in the Sunnyside Hills addition. He noted that the bid meets with all requirements from both utilities. Alderman Smith moved, seconded by Alderman Wilson to approve the low bid of $47,225.40 from UNIQUE BACKHOE SER. INC. for Sunnyside Hills Addition Phase VII. MOTION CARRIED. b. Request to appropriate funds from Contingency/Heating Unit & repairs for old City Hall Mayor Swaim explained that one of the heating units at old City Hall does not work noting that the cost of replacement is approximately $6,000.00. He said that awnings for the building are desired as well. He pointed out that he plans to budget $10,000.00 in the 1997 budget to replace the air conditioners at the Nixon Library. Mayor Swaim explained the process used even in small amounts when asked if bids would be taken on the heating unit replacement. He said that telephone bids, written bids etc. He related to the Council that the CDBG Department has been moved to that facility, noting that more space is needed at City Hall on Municipal Drive. He said that he feels by combining CDBG and Economic Development it will be easier to apply for and obtain funds for the community. Alderman Williamson moved, seconded by Alderman Wilson that $10,000.00 be taken from the Contingency Fund for one heating unit and other improvements to old City Hall. MOTION CARRIED. 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 17, 1996 7:00 P.M. -7:34 P.M. c. Discussion: Request for Proposals regarding Engineer for Overpass Mayor Swaim voiced that there are certain steps that have to be taken because the project is a federally funded one, ICTEA, through the Highway Department. He said that they require the hiring of a consultant. He said that the department has provided a step by step process for the City to follow. There were no negative comments regarding comments by Mayor Swaim to continue with the project. d. Closing Pulaski Industrial Park property Mayor Swaim explained that a lot of time has been spent trying to put together an organization which will deal with the recruiting, sale, and development of industrial properties within the City. He said that there are a lot of strict regulations being dealt with due to the nature of funds used. He related that there has been an addition containing four acres to the original agreement located at the corner of Redmond and West Main Street. He said that its cost is approximately $3,000.00 per acre as well as 130 to 140 acres in the general area for the same purchase price offered to the City by the present owner(s). He said that once the property is owned by the City, the Board that has been formed by the City Council can merchandise and develop the property. Alderman Wilson moved, seconded by Alderman Williamson that Resolution 492 be read. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Resolution. RESOLUTION 492 (#7-96) A RESOLUTION EXPRESSING AUTHORITY AND SUPPORT FOR THE PURCHASE AND/OR TRANSFER OF REAL PROPERTY TO ASSIST IN THE FORMATION OF A NON-PROFIT PRIVATE/PUBLIC FOUNDATION TO ENCOURAGE, PROMOTE, AND PURSUE ECONOMIC AND INDUSTRIAL DEVELOPMENT FOR THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES. Alderman Smith moved, seconded by Alderman Lewis that Resolution 492 by APPROVED. MOTION CARRIED. e. ORD. 1068 (#17-96) Construction & Maintenance of Connections to City Water Systems ORDINANCE 1068 (#17-96) AN ORDINANCE REGULATING THE CONSTRUCTION AND MAINTENANCE OF CROSS- CONNECTIONS, AUXILIARY INTAKES, BY-PASSES, AND INTER-CONNECTIONS AFFECTING THE CITY WATER SYSTEM AND ANY OTHER WATER SYSTEMS CONNECTED TO OR PART OF THE CITY WATER DEPARTMENT; THE USE OF WATER FROM PRIVATE SOURCES; THE FILING OF STATEMENTS CONCERNING 4 I. 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 17, 1996 7:00 P.M. -7:34 P.M. USE OF AND METHOD OF HANDLING WATER FROM PRIVATE INSTALLATIONS; PROVIDING PENALTY PROVISIONS FOR VIOLATION OF THE TERMS OF THIS ORDINANCE; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES. Alderman Wilson moved, seconded by Alderman Lewis to place the Ordinance on FIRST READING. ROLL CALL: Aldermen: Smith, Lewis, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY ( 0). Motion received seven (7) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. Alderman Smith moved, seconded by Alderman Lewis to dispense with the reading of the Ordinance in its entirety. ROLL CALL: Aldermen: Smith, Lewis, Wilson, Fletcher, Williamson, Keaton, and Twitty voted AYE. NAY(O). Motion received seven (7) affirmative votes, (0) negative votes. MOTION CARRIED. Mayor Swaim acknowledged that Mr. Ken Anderson, Mr. Mike Simpson, employees of the Water Department were present as well as Mr. Thad Gray, Chairman of the Water Commission. Mr. Simpson voiced that the object of the Ordinance is part of state regulation concerning cross-connection back flow and that it is to augment the control program that the City of Jacksonville has already adopted. Mayor Swaim said that the public water supply will be protected in that it will prevent anyone from tapping into the lines; that it carries enforcement measures. Mr. Simpson said that Little Rock and North Little Rock are on their way to pass similar ordinances. Alderman Wilson moved, seconded by Alderman Lewis to ACCEPT the Ordinance on FIRST READING. ROLL CALL: Aldermen: Smith, Lewis, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY ( 0) • Motion received seven (7) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. Alderman Wilson moved, seconded by Alderman Keaton to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Smith, Lewis, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received seven (7) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon City Attorney Bamburg read the Ordinance for the Second Time. Alderman Smith moved, seconded by Alderman Lewis, that Ordinance be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Smith, Lewis, Wilson, Fletcher, Williamson, Keaton, and Twitty voted AYE. 5 11 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 17, 1996 7:00 P.M. -7:34 P.M. NAY (0). Motion received seven (7) affi~ative votes, (0) negative votes. MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by City Attorney Robert Bamburg. Alderman Wilson moved, seconded by Alderman Lewis, that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Smith, Lewis, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received seven (7) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Smith, that the Emergency Clause be attached to Ordinance 1068. ROLL CALL: Aldermen: Smith, Lewis, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received seven (7) affi~ative votes, (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1068 THIS THE 17th DAY OF OCTOBER 1996. APPOINTMENTS: ANNOUNCEMENTS: ADJOURNMENT: Mayor Swaim adjourned the meeting at approximately 8:30 p.m. Respectfully, ~¥:,;n df ~~ City Clerk-Treasurer 6 BID ITEM: SIDUI)"Bide HlJls Addldon, Phase VII ENGINEER: ITEM NO. QUAN DESCRIPTION 1. 01 6" X 6" MJ Tappin: Saddle 2. 01 6" MJ Tappbt,: Valve 3. 03 6" X 2" PVC Brass Tappin2 Saddle 4. o• 2" X Oo&e Brass N"1pple 5. 0. 2" 1375 Junea Jones Bl"alis Gate Valve 6. 0. 2" Male PVC Adapter 7. 01 2" X 2" Brass Tapping Saddle 8. 08 562S CI Valve Box 9 . 03 6"X6"MJTee 10. 06 6" MJ Alachor Coupling; ' 11. 03 6" MJ Gate Valve 12. 03 5 U4" F~n:Hydrant 13 . 01 6"MJCap H . llOOLF 6" PVC Pipe 15. 700LF 2" PVC Pipe 16. 50LF 12" E11casemen1 Pipe 17 . 80LF 4" Encssemerrt: Pipe 18. 06CUYD 3000# Concrete 19. 12CUYD SB-2Gravel 20. 04CUYD Top son 21. 30CUYDS llowable Bacldlll 22. 25 TONS Asphalt TOTAL PRICE CITY OF JACKSONVILLE., ARKANSAS ABSTRACT OF BIDS DEPARTMENT: Conununity Development Aemcy DATE OPENED: 30 Septanbu-1!1!16 BIDDER: MCV INC. BIDDER: UNIQUE BACKHOE SER INC. BIDDER: UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE $ 750.00 $ 750.00 $ 542.00 s 542.00 s 800.00 $ 808.00 s 530.00 s 530.00 s 400.00 s 1,200.00 $ 143.00 $ 42!1.00 s 20.00 s 80 .00 $ 17.00 s 68.00 s 250.00 s 1,000 .00 s 146.00 s 584.00 s 19.00 s 76 .00 $ 11.00 s ·•4.00 s 100.00 s 100 .00 $ 189.00 s 189.00 s 75.00 s 600 .0 0 $ 65.00 $ 520.00 s 250.00 $ 750 .00 $ 338.00 s 1,014.00 $ 150.00 $ 900.00 $ 148.00 s 888.00 $ 550.00 s 1,650.00 $ 525.00 $ 1,575..00 s 1,800.00 $ 5,.00.00 $ 1,267.00 $ 3,801.00 s 120.00 s 120.00 $ 250.00 $ 250.00 $ 16.00 s 17,600 .00 $ 16.45 $ 18,095..00 s 11.50 s 8,050.00 $ 8.42 s 5,894.00 s 20.00 s 1,000.00 $ 23.90 s 1,195.00 s 10.00 s 800.00 $ 18.78 s 1,50? 40 s 370.00 s 2,220.00 s 225.00 $ 1,350.00 s 15.00 s 180.00 s 50.00 $ 600.00 s 35.00 s 140.00 $ 65.00 s 260.00 s 105.00 s 3,150.00 $ 110.00 $ 3,300.00 s 30.00 s 750 .00 $ 185.00 $ 4,625..00 s 47,316 .00 $ 47,225..40 TOTAL I .:..r. Pal!e __ or __ BIDDER: UNIT PRICE TOTAL ...-- 1/U .L~ ~ \ \ ' ' ~: w CITY OF JACKSONVILLE, ARKANSAS AGENDA REGULAR CITY COUNCIL MEETING NOVEMBER 7, 1996 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES 5. CONSENT AGENDA: Animal Control: 6. WATER DEPARTMENT: 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: Regular City Council Meeting October 17, 1996 Regular City Council Meeting October 3, 1996 Regular Monthly Report/October 10. STREET DEPARTMENT: a. Request to Accept Bid: 11. PARKS & REC DEPT: 12. SANITATION DEPARTMENT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT b. a. b. c. d. e. f. Smithwick Drainage Repairs DISCUSSION: James Street Drainage DISCUSSION: CATA Bus Service Request to Accept Bid: CDBG Peach Street DISCUSSION: Wastewater Service Line Program PRESENTATION: Burn Permit Regulations by Chief Ezell ORD. 1069 (#18-96) Waiving Competitive Bidding for Court & Police Computer ORD. 1070 (#19-96) Waiving Competitive Bidding to purchase Public Safety Communications System City Hall will be closed November 11th in celebration of Veteran's Day CDBG Public Hearing November 21st at 7:30 P.M. [ r l CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 7, 1996 7:00 P.M. -8:30 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on November 7, 1996 at the regular meeting place of the Council. Alderman Smith delivered the invocation after which Mayor Swaim led the standing audience in the 11 Pledge of Allegiance 11 to the flag. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, and Keaton answered ROLL CALL. Alderman Twitty was unable to attend. PRESENT NINE (9), ABSENT (1). Mayor Swaim answered ROLL CALL and declared a quorum expressing appreciation to the audience for their attendance. Others present for the meeting were: City Attorney Robert E. Bamburg, Mayoral Assistants Michael Beeman and Mark Powers, Deputy City Clerk Susan Davitt, City Engineer Duane Reel, Public Works Coordinator Murice Green, Finance Director Paul Mushrush, Director of Economic and Community Development Phil Sullivan, Police Chief Larry Hibbs, Fire Chief Rick Ezell, Wastewater Commission Chairman Mrs. Joan Zumwalt, Chamber of Commerce Director Mr. Mickey Anders Mrs. Judy Swaim, Mrs. D.D. Hibbs, other City employees, petitioners, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of October 17, 1996 for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Lewis, that the minutes of the Regular City Council Meeting of October 3, 1996 be APPROVED. MOTION CARRIED. CONSENT AGENDA: Animal Control Regular Monthly Report/October Alderman Sansing moved, seconded by Alderman Wilson to APPROVE the monthly Animal Control Report for October 1996. Report reflects the following: CONTRIBtJTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ • 00 ADOPTION/FINES ....••.....•.............•.. $ 591.00 SECURITY DEPOSITS .....................••... $ 175.00 TOTAL . . . . . . . . . . . • . . . . . . . . . . • . . . . . . . . . . . . . . $ 7 6 6 . 0 0 ROLL CALL: Aldermen: Knight, Wilson, Fletcher, Williamson, and CARRIED. 1 Smith, Keaton Lewis, voted Sansing, Ray, AYE. MOTION WATER DEPARTMENT: WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 7, 1996 7:00 P.M. -8:30 P.M. Request to Accept Bid: Smithwick Drainage Repairs Mayor Swaim voiced that the project was not on the 1996 drainage list but that it is one of major concern according to the City Engineer and should be done as soon as possible. He pointed out that the drainage ditch runs parallel to Marshall Rd. between the housing area and Smithwick apartments. He pointed out that the highest bid is $48,108.00 from MCV, INC and that the low bid is $21,648.00 from JEFCO Construction. City Engineer Reel said that pipe replacement is the major element in the project. Alderman Smith moved, seconded by Alderman Knight that the low bid from Jefco Construction Company in the amount of $21,648.00. MOTION CARRIED. (Council Consensus: Payment to be made from Street Drainage Funds Budget and prior year unexpended drainage funds.} DISCUSSION: James Street Drainage Mayor Swaim recognized City Engineer Reel to address the item of business. City Engineer Reel explained that during the excavation process of the ditch, unstable conditions were found with regard to establishing a stable foundation causing the cost of repair to escalate. He noted that the total change of project cost is $14,707.90. Mayor Swaim voiced that he felt the Council should be made aware of the difference in the projected cost and the actual cost. Alderman Knight moved, seconded by Alderman Smith to approve the $14,707.90 overrun for the James Street Drainage Project. MOTION CARRIED. City Engineer Reel said that this will complete the project. 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 7, 1996 7:00 P.M. -8:30 P.M. DEVIATION IN AGENDA: Mayor Swaim asked that an item regarding Hickory Street Repair be placed on the agenda for action. Alderman Wilson moved, seconded by Alderman Ray that Hickory Street Repairs be placed on the agenda for action. MOTION CARRIED. Mayor Swaim pointed out that the soil in the area of Hickory Street has been very unstable for many years and that curbs are affected with the ·settling of the street. He said that City Engineer Reel has decided that improvement to the street would be done best in filling in the unlevel areas. City Engineer Reel said that levels have been run on the curb explaining the intent of improvements. He related that 120 tons of asphalt to shem the street and that the contractor has advised that an additional 110 tons will be needed to finish the project. He said that the asphalt is about a $9,000.00 overrun over what was estimated. He said that replacement of radius curb, a handicap ramp and asphalt have driven improvement costs up. Mayor Swaim pointed out that the difference in the contract amount is $10,755.50, the total cost being $29,927.70. Alder.man Wilson moved, seconded by Alderman Knight to APPROVE the Hickory Street Repairs amounting to $29,927.70. MOTION CARRIED. (Payment of project costs to be made from Street Funds.) PARKS & REC DEPARTMENT: SANITATION DEPARTM~NT: PLANNING COMMISSION: GENERAL: a. DISCUSSION: CATA Bus Service Mayor Swaim recognized Mr. Keith Jones who addressed the i tern regarding the CATA Bus Service. He said that the service is not working out the way it was planned and expressed the d esire for input from the City Council regarding how to improve the service. He related that when bus service ended in 1987, there was a full bus adding that he is disappointed in the number, four to five people, to a high of maybe ten or eleven. He pointed out that it has not been determined just what will generate more use. Parking at shopping center lots is not an easy matter, that the bus parks on the street and people are inconvenienced in boarding and unloading. He said that signage may have hindered bus use as well as confusion with regard to routes. He noted that public input and surveys are planned in an effort to improve service. 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 7, 1996 7:00 P.M. -8:30 P.M. Council input related that safety factors, route/time schedules and bus stop location signage are probably major factors in making the service work effectively. Mayor Swaim said that there may be room for a bus stop when some buildings are demolished, in the near future, on Municipal Drive. He pointed out that one cent sales tax funds were used to subsidize the bus service. Selling the product, advertising at public meetings etc. were mentioned by the Council as a means of informing the community. Mayor Swaim voiced that the he felt taxi and bus important to the community and encouraged public reference to both. service are input. with Mr. Jones gave 375-0024 as a phone number for input regarding the CATA bus service for the City of Jacksonville. A public hearing November 12, 1996 at Mt. Pisgah Baptist Church and an event at the Jacksonville Elderly on November 18, 1996 was announced by Alderman Ray as a time when the general public could be made aware of the bus service. Mayor Swaim thanked Mr. Jones for attending the meeting . b. Request to Accept Bid: CDBG Peach Street A1der.man Knight moved, seconded by Alderman Smith to accept the Peach Street CDBG project bid from MeV Inc. in the amount of $13,289.19. MOTION CARRIED. {To be paid from CDBG funds) c. DISCUSSION: Wastewater Service Line Program Mayor Swaim introduced the Chairman of the Sewer Commission Mrs. Joan Zumwalt. She related that there was good news with regard to being able to help those who need assistance to repair service lines with low interest loans. She pointed out that a grant program seemed to be the best solution giving credit to the office of Mr. Sullivan for the financing endeavor. She related that the Wastewater Utility contributed $10,000.00 to the fund, CDBG $15,000.00 and two banking institutions in town, First Jacksonville Bank and Boatmen's, immediately agreed to participate in the program. Arkansas Federal Credit Union and Mercantile will be participating pending board action. She expressed a heartfelt thanks to the community banks for their support in the program. She further acknowledge credit for the endeavor belongs with Mr. Phil Sullivan for the grant program, which is actually less costly to the banking institutions. 4 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 7, 1996 7:00 P.M. -8:30 P.M. Mayor Swaim pointed out that EPA has mandated that infiltration be stopped, tests have been done, a plan has been written and the lines have to be repaired, adding that the banks are giving back some of the money that the citizens have helped them earn. He said that creative thinking in the CDBG area has helped to provide the program as well as the Wastewater Utility and the local banking institutions. d. PRESENTATION: Burn per.mit Regulations Chief Ezell was recognized by Mayor Swaim. He passed to the Council an opinion, with regard to open burning, from the office of the Attorney General. He said there has been misunderstanding all over the state regarding the same which has come about due to a conflict between the present Arkansas Fire Prevention Code, which permits open burning when certain fire safety conditions are met, and the Arkansas Air Pollution Control Code, which prohibits all type of open burning in counties and cities where solid waste services are provided adding that the only exemptions is when certain conditions exist regarding ceremonial recreation, school bonfires, agricultural purposes, control fires for the forestry and wildlife management, control fires for on site land clearing, safety flares by certain companies, waste hydrocarbon products from oil exploration or pipeline breaks in isolated areas, weed abatement or elimination of a fire hazard by authorized public officials, on site clean up from transportation accidents, any material not specifically prohibited under the regulation. He related that the Air Pollution Control Code has been determined to supersede the Fire Prevention Code in the area and operates to prohibit the issuance of a burn permit for non-residential open burning and further prohibits cities and counties from issuing permits for on site open burning by residents in those cities and counties which provide a readily available collection service unless one of the exemptions applies. He related that the City of Jacksonville does provide this service, pointing out recent articles that appeared in the papers informing citizens that open burning is against State and Air Pollution Control laws. He related that the Jacksonville Fire Department has issued a disclaimer along with permits, advising they obtain a permit from the Department of Pollution Control, who does not issue permits and states that situation are either exempted or not. He related that along with Little Rock and North Little Rock fire officials are struggling to achieve clarification regarding land clearing. He related that Public Hearings are being held till the end of November regarding the re-drafting of regulations which will then be approved by the State Legislature. He stated that the opinion of the Attorney General is that open burning is against the law for any city to issue a burn permit when you have a waste collection. 5 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 7, 1996 7:00 P.M. -8:30 P.M. He related that under the Fire Prevention Code this leaves the Fire Department in a precarious position regarding the issuance of permits and the appearance of double standards. He said that if an individual is cited by Pollution Control after being issued a burn permit, it would create a false sense of security, raising questions regarding liability. He related that until matters can be resolved, the Fire Department has suspended the issuance of burn permits. Discussion ensued regarding enforcement of the State Law and the authority granted to the Department of Pollution Control who can cite "on spot 11 for open burning. Chief Ezell related that Jacksonville has been visited in the past, adding that Pollution Control has a very limited number of investigators, and that cities need to be aware that they are prohibited from issuing permits according to State law. Chief Ezell added that when complaints are received Department addresses the safety factor and directs concerns to the Department of Pollution Control. the Fire pollution Chief Hibbs related that the Police Department has issued citations for opening burning without permits. City Attorney Bamburg pointed out that conflict in State law sometimes occurs, adding that when the state burn law changed the Fire Department changed their permits to include a disclaimer which stated that the Fire Department will only address the fire safety aspect of open burning. He related that prohibition of open burning from the Pollution Control Department addresses air pollution concerns. He related that Jacksonville could take a moratorium involving the issuance of burn permits until the State addresses these issues at their next session, pointing out that otherwise a more permanent approach would require repealing the ordinance allowing the issuance of burn permits. Alderman Fletcher expressed concern regarding open burning on construction sites, adding that Jacksonville is scrutinized more closely because of recent years involving Vertac. Alderman Wilson suggested working with Municipal League regarding passage of a law by State legislature which carries common logic with reference to the open burning. e. ORDINANCE 1069 (#18-96) AN ORDINANCE WAIVING COMPETITIVE BIDDING BY THE CITY OF JACKSONVILLE, ARKANSAS, FOR THE PURPOSE OF PURCHASING COMPUTER HARDWARE, SOFTWARE, AND SUPPORT SERVICES FOR USE BY THE POLICE DEPARTMENT AND MUNICIPAL COURT; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES. 6 l ! CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 7, 1996 7:00 P.M. -8:30 P.M. Chief Hibbs requested that competitive bidding be waived and the Police Department be allowed to purchase an IBM AS400 computer system with a 6GB hard drive, 24 RAM, and eight millimeter tape drive. He related that this unit is compatible with existing hardware. He related that purchase price is the lowest bid from three computer companies compared, and that the price includes delivery and installation. Mayor Swaim related that historically the Police Department has used second hand main frame systems, adding that in the current technology age this is no longer feasible. He pointed out that the Police Department needs a modern system to enhance the new P.C.'s purchased over the last few years, which in essence is to protect the investment in existing hardware. He related that in the future the Police Department will be considering connecting software for Police and Courts, adding that the Court fund will purchase the software. He stated that both the IBM system and connecting software are budgeted items for request. Alderman Wilson moved, seconded by Alderman Williamson to place the Ordinance on FIRST READING. ROLL CALL: Aldermen: Keaton, Williamson, Fletcher, Wilson, Ray, Sansing, Lewis, Smith, and Knight voted AYE. NAY (0). Motion received nine (9) affir.mative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. Alderman Ray moved, seconded by Alderman Sansing to dispense with the reading of the Ordinance in its entirety. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, and Keaton voted AYE. NAY (0). Motion received nine (9) affir.mative votes, (0) negative votes. Alderman Wilson moved, seconded by Alderman Sansing to ACCEPT the Ordinance on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, and Keaton voted AYE. NAY (0). Motion received nine (9) affir.mative votes, (O) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. Alderman Smith moved, seconded by Alderman Lewis to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, and Keaton voted AYE. NAY (0). Motion received nine (9) affir.mative votes, (0) negative votes. MOTION CARRIED. Whereupon City Attorney Bamburg read the Ordinance for the Second Time. Alderman Smith moved, seconded by Alderman Sansing, that Ordinance be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, 7 £1 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 7, 1996 7:00 P.M. -8:30 P.M. and Keaton, voted AYE. NAY (0). Motion received nine (9) affir.mative votes, (0) negative votes. MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by City Attorney Robert Bamburg. Alderman Ray moved, seconded by Alderman Williamson, that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, and Keaton voted AYE. NAY (0). Motion received nine (9) affir.mative votes, (0) negative votes. MOTION CARRIED. Alderman Fletcher moved, seconded by Alderman Ray, that the EMERGENCY CLAUSE be attached to Ordinance 1069. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, and Keaton voted AYE. NAY (0). Motion received nine (9) affir.mative votes, (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1069 THIS THE 7th DAY OF NOVEMBER 1996. f. ORDINANCE 1070 (#19-96) AN ORDINANCE WAIVING COMPETITIVE BIDDING BY THE CITY OF JACKSONVILLE, ARKANSAS FOR THE PURCHASE OF AND 800 MHZ TRUCKED RADIO COMMUNICATIONS SYSTEM (EQUIPMENT, SOFTWARE, AND SUPPORT SERVICES) FOR THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES. Mayor Swaim related that work has been in progress to get a new communications system for public safety and our public works departments. He related that the City Council had given permission to negotiate a price for the equipment. He voiced that Little Rock, North Little Rock, Sherwood and Conway along with Jacksonville desire to purchase the same type of equipment for communication compatibility. He related that several years ago Jacksonville was offered the opportunity to be attached with the Little Rock communications system, adding that at the time more funds set aside were needed to offset cost. Mayor Swaim pointed out that during a recent drill the one complaint heard over again was the lack of ability for different agencies to communicate back and forth. Alderman Williamson expressed his support for moving ahead with the purchase of a communications system. Mayor Swaim acknowledged efforts by Aldermen Williamson and Keaton the representatives on the Council for the Fire Department, citing the hard work and technical language research done by both aldermen. 8 l- f I CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 7, 1996 7:00 P.M. -8:30 P.M. Alderman Knight moved, seconded by Alderman Williamson to place the Ordinance on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, and Keaton voted AYE. NAY (0). Motion received nine (9) affirmative votes, (O) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. Alderman Ray moved, seconded by Alderman Williamson to dispense with the reading of the Ordinance in its entirety. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, and Keaton voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. Mayor Swaim clarified that the equipment was chosen for compatibility, price and terms. He related that three years prior, the lowest purchase bid for a compatible system was estimated at 1.9 million, adding that by waiting and through careful negotiating the current bid offer is 1.3 million. Funds have been set aside in the Equipment Fund, Capital Improvement Fund and the Drainage Fund to be used for specific pro j ects . He related that five hundred thousand dollars has been saved toward the purchase of the communication system calling for the difference from the one cent sales tax. · He related that a communication building is under construction and will be funded from 135 thousand dollar 911 Funds which will completely pay for the project saving the City from entering into a bond issue or taxing the citizens. Alderman Knight commented on the Mayor's excellent administration progress on behalf of all citizens of Jacksonville. She acknowledged Mayor Swaims's long work hours and efforts to bring the City forward without asking the citizens to pay for those advancements. She thanked Aldermen Williamson and Keaton for their help on the committee. Alderman Wilson moved, seconded by Alderman Smith to ACCEPT the Ordinance on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, and Keaton voted AYE. NAY (0). Motion received nine (9) affirmative votes, (O) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. Alderman Fletcher moved, seconded by Alderman Keaton to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, and Keaton voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon City Attorney Bamburg read the Ordinance for the Second Time. 9 53 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 7, 1996 7:00 P.M. -8:30 P.M. Alderman Fletcher moved, seconded by Alderman Sansing, that Ordinance be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, and Keaton, voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by City Attorney Robert Bamburg. Alderman Knight moved, seconded by Alderman Wilson, that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, and Keaton voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Sansing moved, seconded by Alderman Williamson, that the EMERGENCY CLAUSE be attached to Ordinance 1070. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, and Keaton voted AYE. NAY (0). Motion received nine (9) affirmative votes, (O) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1070 THIS THE 7th DAY OF NOVEMBER 1996. Mayor Swaim pointed out that improved warranties have been negotiated as well as a guarantee to provide replacement parts for an extended period of time. Discussion ensued as to training which will be covered in the agreement and that additional radios can be purchased for one year at the same purchase price. Mayor Swaim related that the Water and Wastewater Departments will join the system and fund their share of the project. He said that the system will provide five talk channels with eighty radios per channel which will accommodate a 5 year growth. APPOINTMENTS : ANNOUNCEMENTS : City Hall will be closed November 11th in celebration of Veterans Day. CDBG Public Hearing November 21st at 7 :30 P.M . Mayor Swaim related that the "public meetings" scheduled for CDBG will be hosted more as public focus groups adding that Mr. Phil Sullivan and his staff will involve the community with regard to expenditures of CDBG Funds on specific projects. He related that two meetings are scheduled for November 12, 7:30P.M. at Mt. Pisgah Baptist Church and November 18, 7:00P.M. at the Elderly's Activity 10 I· I 1- 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 7, 1996 7:00 P.M. -8:30 P.M. Center followed by a public hearing November 21, 7:30 P.M. in the City Council chamber. He related that the Federal Government is making changes which will change the CDBG program. He stated that considerations regarding recapture of funds, involving the housing loan program, which will extend the life of the program. He related that HUD is excited about the combined CDBG and Economic Development Departments which follows a trend set by some of the larger cities. He encouraged City Council involvement. Mr. Phil Sullivan acknowledged participation by Aldermen Lewis and Sansing regarding the focus meetings. He explained how entitlement cities receive funds and noted that while the available funds have not risen the number of entitlement cities have, which he pointed out decreases the average amount received previously. He stated that the community will need to make decisions involving necessary changes which will enhance the longevity of the program. He invited interested parties to join the focus meetings. Chief Hibbs reminded the City Council of a public meeting to be held at the Police Department November 11th, regarding the Bureau of Justice and distribution of funds. Mayor Swaim related that the Police Department has received a grant in the amount of $46,000.00 with the City's matching share being $5,500.00. He said that some of the funds will be used to improve the DARE program and school resource officers. ADJOURNMENT: Mayor Swaim adjourned the meeting at approximately 8:30 p.m. Respectfully, ~~~n~ City Clerk-Treasurer 11 I j 1 . r t 1 .. I l I • 1 I 1 ' I l I l : l l i GTY Of I.'CKSON\1ll.E T.\BULHIO:-i SHEET r~"~ QJY. I, IIH lF I E.\. ll'~IP SL'~I I I • <U LF s lo'i lf I I ::!0 10:SS I E.:\. i. I LL').IP 5l."~t :;ocY 10. I <O.LF il. ~~ 5\' ~ ' .. l:: 0 (~ ,_.. IX BID :-:U~16ER lt\:\06010 DEn HRHT S~IITIIWICK DRAII'AGE REPAIRS DESCRII'TIO;>; R£'10\'E ~ DISPOSE <!' R C PIPE RE.\10\1: & DISPOSE IL::-:CTIOS BOX RE.'IO\"'E &.. DISPOSE CO~CRETE SPILLW:\Y :\ . .:'-=0 Bl:tJ.."'\V"..\' R.E\10\'"E: .\...'-:0 DISI'\.JSE CO;xCR..ETE CL"IlVE :\ .. "0 Gl!lTER 1:-<SLITE 01:._":-<.\GE PIPE .\. -t5"" R C riPE O:L-\SS I\" B -l.S"" ·' C ::.~I . PIPE H C :\l"G E c ..s-~_c::.\t r1rE C . iS"" li.\~COR PIPE H G.\L:UE :: i;-~OS PIP~. ;-.:.1~ GR.\.'.;l'L\.R 8 .-),C"-f"JU ;J-RO.::K; ::o~ST~L :CT IL'SCTiO:X BOX COSST!;l CT DLLIJIC.'D ·'-"D SPILl 1\',\\' F11 L ~H TEHHL CO:-.:CRETE DECt.: jo· TIIICK. :\SPIHLT ?.\\·1:"-."G i~""TIIICKI TOT.\L PRICE TER,\IS RECO~I~IE:--IDED DIDDER DATE lfl-:!1 -Ur. Tl.\1!:: !ll:On ,\~I OPE:".'EJ> D\' jQ II' I ~I):<.~KD ~ T.\Bl'LUED UY ! 17. Tl 'C:K J.j W .H C..\llDER I:":C. flt;II .OI:>:G & LT IIID' CO~TR..\CTORS. II'( IEFCO C:ONSTRL'CrtO:-< ~ICY.I~C -, L':--iiT :\MOll:';r lSif . .Y..I(,L'NT L':-:rr A..\IOL1:"!T L':-.:IT .\.>.101.'!'--'T I t;:o;IT I .V.IOU!'.T S JOIJO :i 11)20 t>O ; 10 00 ; ,,, ... ooo ; 1500 ~ 2<00.00 ; uoo s 6i69 00 1200 \)() I::!IX) ()(I :!OOU UO :woooo 50000 500.00 1500 00 DOOOO :!50000 ".:!SCQOO 1~0;)00 15000/J 500.(}(} lUO ,OO )00000 )01)0.00 :!5 00 100() c.o 20 l.'O :30000 :2 oo I -1~000 I lOCO I <0000 ~0 l)U II i~O l)() ;~ OCI I 95::!S \J(I 1!>0 110 I I i o•HIO 00 105 00 I :~20 00 :!U(lJ I ~00 00 18 O(J l'•bOOO 11 50 ::QOOOO !!iCC ))00.00 i:iOOOO -t S<YJ 0\J St,rJO I>V :1000 l'O :!50000 ~50000 19(Y.)00 2900.0C1 ·WUOOO 1000 ~0 J 5()() Uij JSOO UG :sooo 7!:!>00 ;oooc,o ;"OOJ.OO :!5 00 :!UOO lXI 10 Q(' !fOOGO 1::!..00 00()00 ~000 1000.00 -::5 00 30()() 00 10000 100000 :!5 00 100000 10000 <00000 10000 :woooo oOGO 1200 00 50.00 100000 1000 -ICO .OO S-1 t.ooo uO -; SJJ.I\0000 l ,;t :·:~:-;.J.-.:_. I. . -. S2l.b-lfLO~ ~~:::,~-! ,": L~~ ~::· l l HS.IOS,OO I\::':'_.,, . ,' .~ ~ ( L ! Item No . & Description TOTAL AMOUNT BID : CERTIFIED BID TABU LA TION SHEET PEACH STREET SIDEWALK PROJECT CDBG NO. 8-96-MC-05-0008 JACKSONVILLE, ARKANSAS October 22. 1996 MeV. Inc. $13,289.19 Harris Construction $17,509.00 1. Clearing & Grubbing (lump sum) 2,300 .00 6,000.00 2. Concrete Sidewalks (561 If) 16.14 17.00 3~3' Solid Sod (193 sy) 4.67 4.00 4. ·,Handicap Access Ramp (2 ea) 516.67 600.00 CERTIFIED CORRECT: ~-· Township Builders, Inc. $19,212.00 9,982.50 14.00 3.50 350.00 (,.qc· q. 'J #' ... } '-'-.. ..51 CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA REGULAR CITY COUNCIL MEETING 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: Police Dept. Fire Dept. CDBG 6. WATER DEPARTMENT: NOVEMBER 21, 1996 Regular City Council Meeting November 7, 1996 Regular City Council Meeting October 17, 1996 Regular Monthly Report/October Regular Monthly Report/October Regular Monthly Report/October 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & REC DEPT: 12. SANITATION DEPT: 13. PLANNING COMMISSION: 14. GENERAL: PRESENTATION: Budget Draft 15. APPOINTMENTS: 16. ANNOUNCEMENTS: PUBLIC HEARING: CDBG 7:00 P.M. ADJOURNMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 21, 1996 7:00 P.M. -8:25 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on November 21, 1996 at the regular meeting place of the Council. Alderman Fletcher delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty answered ROLL CALL. PRESENT TEN (10), ABSENT (0). Mayor Swaim answered ROLL CALL and declared a quorum expressing appreciation to the audience for their attendance. Others present for the meeting were: City Attorney Robert E. Bamburg, Mayoral Assistants Michael Beeman and Mark Powers, Deputy City Clerk Susan Davitt, City Engineer Duane Reel, Public Works Coordinator Murice Green, Finance Director Paul Mushrush, Director of Economic Development Phil Sullivan, Police Chief Larry Hibbs, Fire Chief Rick Ezell, Parks and Recreation Director Zack Rowan, Chamber of Commerce Director Mickey Anders, Planning Commissioners Kenny Elliott, Rudy Reid, Jacksonville Attorney Ben Rice, Council Member Elect Bill Howard, Mrs. Judy Swaim, Mrs. D.D. Hibbs, Mrs. Evelyn Smith, other City employees, petitioners, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of November 7, 1996 for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Lewis, that the minutes of the Regular City Council Meeting of October 17, 1996 be APPROVED. MOTION CARRIED. CONSENT AGENDA: POLICE DEPARTMENT/OCTOBER Alderman Knight moved, seconded by Alderman Wilson, that the Regular Monthly Report, for the month of October, from •the Jacksonville Police Department be APPROVED. Said report reflects: Fine Settlements, $76,716.40, Miscellaneous Payments $ 543.75, Report Sales,$ 413.00 for a total Collections of $77,673.15. ROLL CALL; Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED. 1 FIRE DEPARTMENT/OCTOBER CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 21, 1996 7:00 P.M. -8:25 P.M. Alderman Knight moved, seconded by Alderman Wilson, that the Regular Monthly Report for October 1996 of the Jacksonville Fire Department be APPROVED. (Said report reflects an estimated fire loss of $103,450.00 for the month of October) ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED. CDBG/OCTOBER Alderman Knight moved, seconded by Alderman Wilson, that the Regular Monthly Report of the Community Development Department for October, 1996 be APPROVED. Said report reflects: Informal Meetings . . • . . • • • • • • • • • • • • • • • • • • • . • . . . • . . • . . • • • • 0 HUD Meetings • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 0 Public Hearings .•....••.•...••••...••.•••••..•.•.•...•••. 0 Professional meetings. . . • . . . • • • . . • . • • . • . • • • . . • . • . • . . . • • . . 0 a. Lett~rs ~o prospe~tive applicants •...••••.•••.•.•.••.. 0 b. Appli.cati.ons rece1.. ved. . • . • • • • . • • • • • • • • • • • • • • • • • • • • • • • • 1 c. Bids Advertised. . . • . . • . . . • • • • . . . • • . . . • • • . . . • • . • . • . . • . • 3 d. Work write-ups & estimates ••..•.••...•••••••••..•..••• 3 e. Pre-constructions conferences ...••...•••••••••••.•.••• 0 f. Appra~sals & En~ironmental reviews ....••••.••...•...•• 0 g. If!terl.~ Inspec:t1.ons. . • . . • . • • . . . . • • . . . . • • • • • . • • • • • • • • • • 6 h. F1nal 1nspect1ons ....•.....•...•.•....•.•••......••... 1 i. Emergency Inspection................................. 0 j . Partial payments. . • . . • • . . . • . . . . • • • • . • . • . • • • • • • • . • • • • . • 2 k. Project Close-outs. • • • • • • • • • • • • • • • • • • . • . . . . . • . . . . . • • . . 1 1. Warranty Repairs ..•..••.•.•.•..•..•••.•.....•.....••.• 0 m. Contracts signed...................................... 0 n. Rehab mortgages released............................. 2 Public Works: a. Proposals Received.................................... 1 b. Interim Inspections •.•.••...•..••..••••••••••...••..•. 0 c. Project Close-out. . • • • . • • • • • • • . . • . . . . • • • • • • . • • . . . • • • • . 0 d. Pre-construction Conference ••••.••....•.••.......•••.. 0 ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED. PUBLIC HEARING 7:00 P.M. Mayor Swaim opened the public hearing at approximately 7:02 p.m. and recognized Mr. Phil Sullivan. He related related that community involvement regarding expenditure of CDBG funds has revealed three priority concerns: they are Home Rehabilitation, Public Works Projects, and Job Creation Projects. Mayor Swaim invited comments from the audience, and recognized Mr. Tom Cory from the Jacksonville Boys and Girls Club. 2 I i CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 21, 1996 7:00 P.M. -8:25 P.M. Mr. Tom Cory stated that the Boys and Girls Club has requested assistance regarding projects for the building. He related that a retaining wall along the south side of the building is needed to prevent rain water from seeping under the foundation and gym floor. He also said that the City Engineer has examined the problem and provided detailed solutions, adding that estimates received were approximately $15,000.00. He then related that after a series of repairs, the gym floor needs to be replaced with a wooden floor at an estimated cost of $55,000.00. He stated that property located behind the Boys Club which is part of Fireman's Park would provide the community day and night facilities from an area that is not now usable. He related that the property contained three half basketball courts and two tennis courts. He stated that removing the cracks and slurry coating the asphalt on the tennis courts, construction of a retaining wall on the south side to prevent mud from entering the area after rains, restriping, putting up four new lights on timers, and backboards for the basketball court are estimated at $21,000.00. He stated that total project cost is $91,000.00. He related that contributions have been offered and that concrete can be provided for construction of the retaining walls. He pointed out that the 1997 figures will escalate in cost from last years figures. He stated that the repairs will offer a better facility with improved usage, and that repairs in Fireman's Park will bring an added dimension of facilities not before enjoyed. He asked the Council for consideration in these endeavors, adding that the Boys and Girls Club would like to host an open house and invite the community for input concerning their facilities and services. Mayor Swaim thanked Mr. Cory for his participation in the public hearing and recognized Mr. Frederick Gentry to address the Council. Mr. Gentry spoke in support of the proposed jobs in the community program for low to moderate income individuals, asking the City Council to give consideration for the same. Alderman Knight related that other similar community programs had used funds to provide on the job training in the medical industry for high school students who earned a salary as well as received credit from their school. Mr. Sullivan related that all considerations would be gathered and and presented for City Council approval. Alderman Fletcher and Smith voiced support for the rehabilitation of the Jacksonville Boys and Girls Club. Mayor Swaim closed the public hearing at approximately 7:17 p.m. 3 ~I DEVIATION IN AGENDA: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 21, 1996 7:00 P.M. -8:25 P.M. Mayor Swaim asked that bids received on drainage and concrete projects be placed on the agenda for action by the Council. Alderman Wilson moved, seconded by Alderman Smith to suspend the rules and place bids for the Stonewall Drainage and Handicap Sidewalk Access projects be placed on the agenda. MOTION CARRIED. Stonewall Drainage Project: Mayor Swaim related that the ditch is located near Stonewall adjacent to the Bayou Meto Cemetery and going toward the larger ditch at the intersection of Berkshire. He stated that the project had been worked in two phases in efforts to connect with the larger concrete ditch. However, a manhole has presented washing away problems to the sides of the ditch. City Engineer Reel related that the first section is approximately 500 feet and finishes at the collector ditch with two other sections leading from Concord Circle and flowing north at Dartmouth Cove and Amhurst Cove which will finish the north end of the Stonewall Drainage Project, totaling 1300 feet of ditch. Alderman Knight moved, seconded by Alderman Smith that low bid from MeV, Inc. be accepted in the amount of $97,324.00 with fund to be drawn from the Drainage Fund and the Street Drainage Fund. MOTION CARRIED. Handicap Sidewalk Access: Mayor Swaim related that the Americans with Disabilities Act requires cities and private industry to provide wheel chair access on sidewalks and buildings. He related that the bid will cover the areas currently identified as needing street access. City Engineer Reel related that there are forty-one areas that need to be addressed, including some sidewalk deficiencies on Main Street as well as thirty seven ramps to be built. Alderman Smith moved, seconded by Alderman Knight to accept the low bid from MeV, Inc. in the amount of $18,310.00 with funds to be drawn from the sidewalk fund in the Street Department. MOTION CARRIED. WATER DEPARTMENT: WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: 4 l STREET DEPARTMENT: PARKS & REC DEPARTMENT: SANIT~ION DEPARTMENT: PLANNING COMMISSION: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 21, 1996 7:00P.M. -8:25 P.M. GENERAL: Presentation of 1997 Draft Budget Mayor Swaim highlighted individual funds and asked that Council review the budget for input and/or approval at the next regularly scheduled City Council Meeting. SANITATION: He remarked that there is consideration regarding an increase in Sanitation fees due to rising landfill cost. He related that depreciation fund is funded at the rate of approximately $137,000.00 a year which meets Sanitation equipment needs. Regarding the need to conside an increase in fees, Alderman Williamson suggested that Sanitation be funded for 1997 and that finances be re-evaluated in July with regard to fee increases. Alderman Wilson suggested that a Sanitation rate increase history be provided for re-evaluation considerations in July. He related that efforts have seen better Sanitation service and lower rates than most cities provide, adding that the time may have come to adjust rates. It was generally decided that a public hearing would be held in July regarding change in service or rates. Mayor Swaim commended the Sanitation Department for a job well done and related efforts in the budget to help employees salaries, some which are at present only slightly above minimum wage. He added that the lowest paid employee will receive a raise of $994.00 in the proposed budget using the sliding scale as a guide. He said that beginning salary for a sani1:ation worker is $11,940.00. GENERAL INFORMATION: Mayor Swaim pointed out that the overall operational and utility increases in the 1997 budget projections are 6.6 percent. He said that two policemen, two firemen and one animal control officer are proposed in the ninety-seven budget. He explained that a slot has been filled in the Street Department during 1996 that was kept vacant for two or three years. Information regarding the building to house the communications system being put in place for the Police and Fire Departments as well as all other departments is proposed to be approximately 1400 square feet. 5 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 21, 1996 7:00 P.M. -8:25 P.M. Mayor Swaim noted that the City of Jacksonville is the only city in the county that does not subsidize their Sanitation Department with tax dollars. Mayor Swaim pointed out that he has been negotiating with the owner of a property on Cory Drive for placement of the tub-grinder. He noted that the sale of recycling products is not what it used to be. He said that the truck is to capacity as discussion ensued regarding whether or not the city as a whole is involved in the recycling program. The consensus was that about 75% of the community is being serviced. STREET DEPARTMENT: Mayor Swaim voiced that it is not anticipated that there will be a large increase of funds for the Street Department during 1997. He noted funds amounting to $120,000.00 are budgeted for sidewalks and $300,000.00 for drainage improvements. He said that in the ten years he has been Mayor, approximately three million dollars has been spent to improve drainage within the City. City Engineer Reel related that traffic signal costs are in a separate item as a review of street lighting funding was discussed. He said that a great deal of money has been spent in the Sunnyside area in an effort to cut down on crime in the subdivision. He pointed out that AP&L has relamped the entire City with sodium fixtures and that the replacement cost is more than that for vapor lights. He said that volume has caused the need for increased funding as well as replacement costs. Mayor Swaim said that funds are budgeted to fund changes in traffic signalization on James Street. MUNICIPAL COURT: After a question by Alderman Knight, Mayor Swaim pointed out that a slot in Municipal Court budget, previously designated by a probation officer, has been filled with an additional clerk and that the probation officer position is not funded in the proposed budget. PARK & REC DEPARTMENT: He went on to the budget proposed for the Parks & Rec Department pointing out that revenue projections for rentals and fees will increase to $352,000.00 with the bulk coming from the Community Center making a comparison of $145,232.00 in 1991, $131,372.00 in 1994 and $283,990.00 in 1995, noting the opening of the Community Center in 1995. He said that the general fund proposal is the same 6 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 21, 1996 7:00 P.M. -8:25 P.M. as last year with an increase from sales tax funds of $338,000.00 with an overall increase of $71,338.00. A question was raised by Alderman Lewis regarding fees required of the citizens who rent booth space for craft shows and the like, as well as those who purchase passes to use the Community Center. Mayor Swaim explained that $299,338.00 is put into the Parks Department from the City Sales Tax Fund toward operational costs. He said that fees are not offsetting the cost to operate the facility which was never expected. He went on to explain that facility lease rental, listed under 4339 in the 1997 budget, is projected at $45,000.00. He added that the utility bill on the building is between ninety to ninety-five thousand dollars per year. Alderman Wilson noted that fees would be higher if money from the one-cent sales tax was not contributed to the operation of the facility. Mayor Swaim pointed out maintenance costs of $294,000.00. He related that there will be a future proposal to the Council for use of one-cent sales tax funds in the development of soccer fields estimated to be $250,000.00. Several Aldermen voiced approval of the proposal. GENERAL FUND: Mayor Swaim pointed out that a four percent growth in County Sales Tax receipts is projected for 1997. He pointed out that a drop in receipts of Court Fines has been mandated by the State. City Attorney Bamburg said that changes made by the State in 1995 instigated an entirely different pay-out program. Mayor Swaim pointed out that the auditor has recommended that there needs to be enough funds to operate the City for sixty days. He pointed out that said funds are available noting the amount as $137,500.00. He said that the auditor has suggested that not more than said amount be held in reserve which will enable the city to complete at least two projects which are a one-time expense. He said that two items which will offset the fund balance reserve are; ( 1) new aerial photos anticipated to cost $17,500.00 and ( 2) compliance with FEMA regulations with regard to re-monument ing the City will costing approximately $22,500.00. 7 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 21, 1996 7:00 P.M. -8:25 P.M. He said that Contingency Funds not used annually have over a period of time been transferred into the fund balance account which will cover a sixty-day cash flow and emergency situations adding that there is $100,000.00 which is available to be spent for contingency items. He suggested that the Council peruse the budget suggesting that questions be directed to his office before the December 5, 1996 City Council Meeting. Fire Chief Ezell pointed out that diesels are used by the department and pointed out that tracking systems are available to aid in meeting regulations. He said that he is exploring the items for the best price. Mayor Swaim said that another $30,000.00 of non-reoccurring costs has been set aside for covering the system for Central Fire Station. Alderman Fletcher voiced that the off-ramp at Long Ford poses a life-threatening situation and asked that the Highway Department be approached with moving the ramp further north. Mayor Swaim related that it has been brought to their attention and that it will be pursued further. APPOINTMENTS: ANNOUNCEMENTS: ADJOURNMENT: Mayor Swaim adjourned the meeting at approximately 8:25 p.m. Luli:r--'M. Leonard City Clerk-Treasurer 8 [ I CITY OF JACKSONVILLE, ARKANSAS AGENDA REGULAR CITY COUNCIL MEETING DECEMBER 5, 1996 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES 5. CONSENT AGENDA: Animal Control: 6. WATER DEPARTMENT: 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & REG DEPT: 12. SANITATION DEPARTMENT: 13. PLANNING COMMISSION: 1~ GENERAL: a b. c. d. e. 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT Regular City Council Meeting Novem bar 21 , 1996 Regular City Council Meeting November 7, 1996 Regular Monthly Report/November RESOLUTION 493 (#8-96) CDBG Program for 1997 Contract Renewal/Elderly Activities Center PRESENTATION: Coalition for Educational Excellence by Mr. Dave Wheeler ORO. 1072 (#20-96) 1997 Budget ORD. 1071 (19-96) Animal Control Ordinance Revisions Residential Housing Facilities Bd. to re-appoint Mr. Doug Wilkinson for a term to expire 10/24/2001 CITY HALL OPEN HOUSE from 1:00 p.m. -4:00 p .m. December 13, 1996 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 5, 1996 7:00 P.M. -7:45 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on December 5, 1996 at the regular meeting place of the Council. Alderman Lewis delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton, and Twitty answered ROLL CALL. PRESENT NINE (9), ABSENT (1). Mayor Swaim answered ROLL CALL and declared a quorum expressing appreciation to the audience for their attendance. Others present for the meeting WP.rP.: City Attorney Robert E. Bamburg, Mayoral Assistant Mark Powers, Deputy City Clerk Susan Davitt, City Engineer Duane Reel, Public Works Coordinator Murice Green, Finance Director Paul Mushrush, Finance Accountant Cheryl Erkel, Director of Economic and Community Development Phil Sullivan, Police Chief Larry Hibbs, Fire Chief Rick Ezell, Aldermen Elect Kenny Elliott and Bill Howard, Jacksonville Attorney Ben Rice, Mark Goodsell, Purchasing Agent Liz Tuck, Parks and Recreation Director Zack Rowan, Mrs. Robert Lewis, Mrs. D.D. Hibbs, other City employees, petitioners, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of November 21, 1996 for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Lewis, that the minutes of the Regular City Council Meeting of November 7, 1996 be APPROVED. MOTION CARRIED. CONSENT AGENDA: Animal Control Regular Monthly Report/November Alderman Wilson moved, seconded by Alderman Williamson to APPROVE the monthly Animal Control Report for November 1996. Report reflects the following: CONTRIBUTIONS . . . . . . . • . . . . . . . . . . . . . . . • • . . . . $ • 0 0 ADOPTION/FINES •....•........•.......•..... $ 817.00 SECURITY DEPOSITS ....................•..... $ 125.00 TOTAL • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • $ 9 4 2 • 0 0 ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. MOTION CARRIED. 1 j WATER DEPARTMENT: WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 5, 1996 7:00 P.M. -7:45 P.M. PARKS & REC DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: GENERAL: RESOLUTION 493 #8-96 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JACKSONVILLE, ARKANSAS APPROVING THE STATEMENT OF COMMUNITY DEVELOPMENT OBJECTIVES AND PROJECTED USE OF FUNDS FOR THE FOURTEENTH YEAR ENTITLEMENT INCREMENT OF THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM MAKING CERTAIN REQUIRED CERTIFICATIONS TO THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT, AND AUTHORIZING THE MAYOR TO SUBMIT THE PROGRAM MATERIALS TO THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. Mr. Phil Sullivan related that including input from several public hearings the CDBG projection for 1997 is $12,500.00 for phase one of the Spring Street Reconstruction from Main Street South to Oak Street; $15,000.00 for housing assistance grants; $21, 000.00 earmarked for drainage improvements at Fireman's Park; $55,000.00 for a new gym floor at the Boys Club; $92,700.00 Housing Rehabilitation; with 20% of $339,000.00 covering administrative cost. Alder.man Knight moved, seconded by Alder.man Wilson to Read Resolution 493. MOTION CARRIED. At which time Resolution 493 was read by City Attorney Bamburg. Alder.man Ray moved, seconded by Alder.man Smith to dispense with the reading of the resolution in its entirety. MOTION CARRIED. Alder.man Knight moved, seconded by Alder.man Lewis to approve Resolution 493. MOTION CARRIED. b. Contract Renewal for the Elderly Activities Program. Mayor Swaim related that the contract specifies the amount of expenditures which primarily supports the leveraging for matching funds. Alder.man Ray moved, renewal of contract MOTION CARRIED. seconded by Alder.man Smith to accept the for the 1997 Elderly Activities Program. 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 5, 1996 7:00 P.M. -7:45 P.M. c. PRESENTATION: Coalition for Educational Excellence by Mr. Dave Wheeler. Mayor Swaim related that Mr. Wheeler is out of town. d. ORDINANCE 1072 (#20-96) AN ORDINANCE ADOPTING A BUDGET FOR 1997; MAKING APPROPRIATIONS AND AUTHORIZING EXPENDITURES FOR OPERATION OF VARIOUS DEPARTMENTS OF CITY GOVERNMENT, FOR THE PURCHASE OF MATERIALS, SUPPLIES, EQUIPMENT, AND SERVICES; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES. [COVERS: GENERAL FUND OPERATIONS, STREET DEPARTMENT, SANITATION FUND, AND PARKS.] Alderman Smith moved, seconrlP.rl hy Alderman Williamson to place the Ordinance on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY ( 0) . Motion received nine ( 9) affirmative votes, ( 0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. Alderman Ray moved, seconded by Alderman Smith to dispense with the reading of the Ordinance in its entirety. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. Mayor Swaim related General Fund -$ Street Fund -$ Sanitation Fund -$ that estimated 8,472,701.00 1,757,965.00 995,339.00 funds available are: Alderman Knight moved, seconded by Alderman Smith to ACCEPT the Ordinance on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg rearl thP. Ordinance. Alderman Ray moved, seconded by Alderman Lewis to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon City Attorney Bamburg read the Ordinance for the Second Time. Alderman Smith moved, seconded by Alderman Lewis, that Ordinance be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty 3 I I· 1 ) .I CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 5, 1996 7:00 P.M. -7:45 P.M. voted AYE. NAY (0). Motion received nine (9) affir.mative votes, ( 0) negative votes . MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by City Attorney Robert Bamburg. A brief discussion revealed that sales tax collected for the County was less than the same time last year, which is in step with the national numbers experiencing a downward trend. He stated that the City Sales Tax has continued to grow at a better rate than County and is currently at a ten percent growth. He pointed out that last years sales tax was budgeted for 6% growth and that this years is budgeted for a four percent growth; which takes 1997 into consideration; an anticipated decline in sales tax growth due to the opening of a Wal-Mart Store in another area outside the City of Jacksonville. Alderman Knight moved, seconded by Alderman Williamson, that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affir.mative votes, (0) negative votes. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Williamson, that the Emergency Clause be attached to Ordinance 1069 . ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affir.mative votes, (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1072 THIS THE 5th DAY OF DECEMBER 1996. e. ORDINANCE 1071 (#19-96) AN ORDINANCE AMENDING CERTAIN PROVISIONS OF THE JACKSONVILLE ANIMAL CONTROL CODE AND JACKSONVILLE MUNICIPAL CODE § § 6.04, 6.08, AND 6.12; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES. Mayor Swaim requested that the Council review the proposed changes and prepare to pass the ordinance at the next regularly scheduled Council meeting. Alderman Knight agreed, p ointing out that the ordinance is a major housekeeping effort. She request ed that the same information given the local veterinary cl inics be p rovided to the Al derman for their review be fore the next regul arly schedul ed City Council meeting. Publ ic Works Director Murice Green re lated that over the last year comp arisons with popul ation and wo rk force were made poi nting out that t he objective is to increase the adoption rate and decrease the number that have to be put to sleep. He related that another 4 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 5, 1996 7:00 P.M. -7:45 P.M. employee will be added to the staff adding that one of the changes addressed in the ordinance is that the Code Enforcement Officers as being part of the Animal Control authority. He related the following as items addressed in the ordinance: (1) expanding the definition of 11 nuisance 11 and adding verbiage under 11 abandoned animals 11 , hopefully to encourage people to take responsibility of ownership before relinquishing unwanted animals to the Animal Shelter, (2) appeals to be handled through the Mayors office instead of Municipal Court, (3) animals for disability purposes have been clarified, and (4) deposits have been waived in order to help people more readily be able to adopt the animals. He related that the sections dealing with livestock and fowl were first drafted in 1965 anrl ~arlier, adding that much of the material is now outdated and needed to be re-worked. He noted that raccoons have been added to wild life protection relating that the material would not conflict with the beaver control efforts and that area veterinarians have been consulted for input. Alderman Knight stated that area veterinarians are in favor of re- working the ordinance which will take Animal Control a giant step forward. She related that some of the communities which carry better numbers than Jacksonville are supported by a volunteer staff with interest from their communities. She related that raising funds will take the cooperation of volunteers in this community. Alderman Fletcher related a positive experience regarding the adoption of a family dog. Alderman Knight moved, seconded by Alderman Smith to place the Ordinance on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. Alderman Ray moved, seconded by Alderman Smith to dispense with the reading of the Ordinance in its entirety. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. Alderman Knight moved, seconded by Alderman Smith to ACCEPT the Ordinance on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. Alderman Ray voted NAY (0). Motion received eight (8) affirmative votes, (1) negative votes. MOTION CARRIED. Mayor Swaim related that the Ordinance will be on the December 19, 1996 Regular City Council Agenda for action of the Council. 5 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 5, 1996 7:00 P.M. -7:45 P.M. DEVIATION IN AGENDA: CDBG RESOLUTION 493 (#8-96) Mr. Phil Sullivan acknowledged that a mistake was inadvertently made with regard to Resolution 493 (#8-96), approved earlier by the Council, and requested that a correction, the addition of $75, 000.00 for business assistance job creation be made to the Resolution. Alder.man Smith moved, seconded by Alder.man Lewis to amend Resolution 493 (#8-96) by including $75,000.00 in job creation assistance making the total funding amount $ 339,000.00. MOTION CARRIED. SIDEWALK CONSTRUCTION AND CURB CUTS. Mayor Swaim related that bids for curb cuts were accepted at the previous regularly scheduled City Council meeting. He said that after a review of Street Department funds the City feels that there can be a significant number of curb cuts at the low bid price submitted and accepted for said work. He asked the Council to consider suspending the rules and placing the item of business on the agenda. H~ related that the City would like to take advantage of the low bid price rather than wait for next years higher prices. Alder.man Knight moved, seconded by Alder.man Lewis to suspend the rules and place on the agenda an item to increase funding to existing contract for curb cuts and sidewalk ramps for handicap access. MOTION CARRIED. Mayor Swaim requested authority from the Council to spend up to but not exceed the $100, 000. 00 budgeted amount for sidewalks and repairs for the year 1997. He related that some of the areas will require small modifications. He suggested that Council could grant $75,000.00 for additional curb cuts if they so desire adding that the request is to allow the City to extend the low bid contract. Alder.man Knight moved, seconded by Alder.man Smith to allow the City to extend the low bid contract up to but not to exceeding the amount budgeted for curb cuts and sidewalk ramps for handicap access. Discussion ensued regarding a list of sidewalk locations. Mayor Swaim offered that because of the ADA requirements, over the years improvements have been geared to the central business area and this will allow branching out of the central business area and allow main sidewalks where people are traveling the most. He related that under ADA regulations, construction on any street requires a ramp as part of the agreement. He related that ADA ramps will be required for all sidewalks in the future. MOTION CARRIED. 6 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 5, 1996 7:00 P.M. -7:45 P.M. APPOINTMENTS: RESIDENTIAL HOUSING FACILITIES BOARD Mayor Swaim related that the Residential Housing Facilities Board has recommended the re-appointment of Mr. Doug Wilkinson for another term. Alderman Wilson moved, seconded by Alderman Knight to approve the re-appointment of Mr. Doug Wilkinson to the Residential Housing Facilities Board for a term to expire 10/24/2001. MOTION CARRIED. ANNOUNCEMENTS: CARE CHANNEL Mayor Swaim related that Mr. Jim Schmitt, Care Channel Director; is looking for City affiliated volunteers to ring the bell to raise funds. CITY HALL OPEN HOUSE from 1:00 p.m. -4:00p.m. December 13, 1996. ADJOURNMENT: Mayor Swaim adjourned the meeting at approximately 7:45 p.m. Respectfully, ~~.~~ L -M. Leonar - City Clerk-Treasurer Deputy City Clerk 7 I l r \ CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA REGULAR CITY COUNCIL MEETING DECEMBER 19, 1996 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES : 5. CONSENT AGENDA: Police Dept. Fire Dept. 6. WATER DEPARTMENT: 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & REC DEPT: 12. SANITATION DEPT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: a. b. c. d. e. Regular City Council Meeting December 5, 1996 Regular City Council Meeting November 21, 1996 Regular Monthly Report/November Regular Monthly Report/November PRESENTATION of Wage Award Request to Accept Bid: Office Supply Contract PRESENTATION: Coalition for Educational Excellence by Mr. Dave Wheeler Open Sweep Account to satisfy requirements of Grant Program ORD. 1071 (#19-96) Amending Animal Control Ordinance City Hall will be closed 24, 25 December for Christmas Holidays. City Hall will be closed 1 January 1997 for New Years Day. MERRY CHRISTMAS & HAPPY NEW YEAR !!! '15 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 19, 1996 7:00 P.M. -7:20 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on December 19, 1996 at the regular meeting place of the Council. Alderman Ray delivered the invocation after which Mayor Swaim led the standing audience in the 11 Pledge of Allegiance 11 to the flag. ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson, Williamson, and Twitty answered ROLL CALL. Alderman Lewis came in at approximately 7:10p.m. PRESENT EIGHT (8}, ABSENT (2}. Mayor Swaim answered ROLL CALL and declared a quorum expressing appreciation to the audience for their attendance. He related that Alderman Keaton could not attend due to illness and that Alderman Fletcher was unable to attend as well. Others present for the meeting were: City Attorney Robert E. Bamburg, Mayoral Assistant Mark Powers, Deputy City Clerk Susan Davitt, City Engineer Duane Reel, Public Works Director Murice Green, Finance Director Paul Mushrush, Finance Accountant Cheryl Erkel, Director of Economic and Community Development Phil Sullivan, Police Chief Larry Hibbs, Fire Chief Rick Ezell, Aldermen Elect Kenny Elliott and Bill Howard, Mrs. Judy Swaim, Mrs. Marshall Smith, Mrs. DeDe Hibbs, Mrs. Robert Lewis, other City employees, petitioners, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of December 3, 1996 for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Wilson moved, seconded by Alderman Ray, that the minutes of the Regular City Council Meeting of November 21, 1996 be APPROVED. MOTION CARRIED. CONSENT AGENDA: POLICE DEPARTMENT/NOVEMBER Alderman Smith moved, seconded by Alderman Ray to APPROVE the monthly for November 1996. Said report reflects: Fine Settlements, $64,723.84, Miscellaneous Payments $ .00, Report Sales, $ 292.00 for a total Collections of $65,015.84. ROLL CALL; Aldermen: Knight, Smith, Sansing, Ray, Wilson, Williamson, and Twitty voted AYE, NAY (O}. MOTION CARRIED. FIRE DEPARTMENT/NOVEMBER Alderman Smith moved, seconded by Alderman Ray, that the Regular Monthly Report for November 1996 of the Jacksonville Fire Department be APPROVED. (Said report reflects an estimated fire loss of $10,200.00 for the month of November} 1 1 ~ i ( l ROLL CALL: Aldermen: Knight, Williamson, and Twitty voted AYE. WATER DEPARTMENT: WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: PARKS & REC DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: GENERAL: a. PRESENTATION: WAGE AWARD CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 19, 1996 7:00 P.M. -7:20 P.M. Smith, NAY 0. Sansing, Ray, Wilson, MOTION CARRIED. Mayor Swaim presented the Wage Award to Gail Thompson who represents the Wage Program in the City of Jacksonville. The award was presented to him on Monday, 9 December 1996 at the National League of Cities meeting in San Antonio, Texas. Alderman Marshall Smith announced that Mayor Swaim was elected to the Board of Directors of the National League of Cities and to the position of Second Vice President of the Small Cities Policy Committee during the National League of Cities Meeting in San Antonio the preceding week. Mayor Swaim complimented Mayoral Assistant Mr. Mark Powers for putting together the presentation which entered the Jacksonville Wage Program in the competition for the award. b. Request to accept bid: Office Supply Contract Alderman Smith moved, seconded by Alderman Sansing to accept the Pettus Office Supply bid of $182.99 ( number JAX96021 ) dated 11/20/96. MOTION CARRIED. c. PRESENTATION: Coalition for Educational Excellence by Mr. Dave Wheeler Mayor Swaim recognized Mr. Dave Wheeler who spoke to the Council regarding improvements in the school system. He presented written information which expressed the desires of the group. He pointed out how much of an asset schools are in the economic and well being of the community and encouraged the memb ers of the City Council to get involved individually. He s aid that the basic concept is to get community stake-holders to form a partnership with the local schools and work toward removing barriers which hinder their success . 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 19, 1996 7:00 P.M. -7:20 P.M . He pointed out that the Chamber has bought into the particular process and that he will be involved as meetings are held in the future. Mayor Swaim expressed a ppreciation to Mr. Whee ler for his interest in the schools and for addressing the Council . d. Open Sweep Account to satisfy requirements of Grant Program Mayor Swaim voi c ed that Finance Dire ctor Paul Mushrush has reques ted a Sweep Account d ue t o an exis t ing grant with the Police Depart ment which requires an interest drawing a ccount be kept separate. Alderman Marshall Smith moved, seconded by Alderman Knight to authorize a Sweep Account required to accommodate a grant with the Police Department requiring an interest drawing account. MOTION CARRIED. e. ORDINANCE 1071 (#19-96) AN ORDINANCE AMENDING CERTAIN PROVISIONS OF THE JACKSONVILLE ANIMAL CONTROL CODE AND JACKSONVILLE MUNICIPAL CODE § § 6.04, 6.08, AND 6.12; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES. Alderman Knight expressed appreciation to Public Works Director Murice Green and City Attorney Robert Bamburg for their work on the ordinance. Alderman Knight moved, seconded by Alderman Smith to place the Ordinance on SECOND READING. ROL l~ CALL: Alde rmen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson, and Twitty voted AYE. NAY (0) . Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the Ordinance. Alderman Knight moved, seconded by Alderman Lewi s to Accept the Ordinance on Second Reading. RO J:..L CALL: Aldermen : Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson, and Twitty voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. Alderman Sansing moved, seconded by Alderman Wi lson to place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Alde rmen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson, and Twitty voted AYE. Alderman Ray voted NAY (0). Motion received eight (8) affirmative votes, (1) negative votes. MOTION CARRIED. 3 1- CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 19, 1996 7:00 P.M. -7:20 P.M. Alderman Knight moved, seconded by Alderman Smith that the ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson, and Twitty voted AYE. Motion received eight (8) affir.mative votes, (1) negative votes. MOTION CARRIED. Alderman Knight moved, seconded by Alderman Williamson that the EMERGENCY CLAUSE be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson, and Twitty voted AYE. Motion received eight (8) affir.mative votes, (O) negative votes. MOTION CARRIED. APPOINTMENTS: ANNOUNCEMENTS : Mayor Swaim acknowledged that two members of the Council, Mrs. Emma Knight and Ms. Avis Twitty, are finishing their terms. He expressed appreciation for the work of each member thru the years. Other aldermen expressed their appreciation as well for the good work done with the City Council. Alderman Knight replied that it had been her pleasure to serve the citizens of Jacksonville and work with the City Council. Mayor Swaim announced the birth of a son, Joel McRay Bamburg, to City Attorney Robert Bamburg and his wife, Lisa. He also announced that new members of the City Council will be sworn in by Justice of the Peace Larry Goddard at 6:30p.m. January 2, 1997 at City Hall prior to the City Council Meeting on that date. He encouraged that the families of the candidates attend the ceremony. He announced that City Hall will be closed 24 and 25 December 1996 and 1 January 1997. He expressed appreciation to the Council for their work thru the year. ADJOURNMENT: Mayor Swaim adjourned the meeting at approximately 7:20 p.m. Respectfully, ~7k~L LUM: Leonar City Clerk-Treasurer 4