1995J
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
JANUARY 5, 1995
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(Animal Control)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS :
16. ANNOUNCEMENTS :
ADJOURNMENT
CEREMONY TO SWEAR IN
ELECTED OFFICIALS
Regular City Council Meeting
December 15, 1994
Special City Council Meeting
December 29, 1994
Regular City Council Meeting
December 1 , 1994
Regular Monthly Report/December
Regular Annual Report/1994
Introduction of Parks Director
Mr. Zachary Rowan (Mayor Swaim)
Presentation by representative from
Pulaski County Solid Waste Board
Proposal "County wide Solid Waste
Pick-up"
Re-appointment of Art Brannen and
Jack Patton to the Planning Commission
for terms to expire 01/01/1998
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OATH OF OFFICE CEREMONY
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 5, 1995
7:00 P.M. -7:48 P.M.
Mayor Swaim announced that all Council members were re-elected
and that Justice of the Peace Larry Goddard was present to
officiate an "Oath of Office Ceremony". Mr. Goddard administered
oaths to Mayor Swaim, City Attorney Robert Bamburg, City Clerk-
Treasurer Lula M. Leonard and the ten Council Members.
REGULAR CITY COUNCIL MEETING -CITY HALL -f1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on January 5, 1995 at the regular meeting place
of the Council. Alderman Fletcher delivered the invocation after
which Mayor Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray,
Wilson, Fletcher, Williamson, Keaton and Twitty answered ROLL
CALL. PRESENT TEN (10), ABSENT (0). Mayor Swaim answered ROLL
CALL and declared a quorum.
Others present for the meeting were: Mayoral Aide Michael
Beeman, City Attorney Robert E. Bamburg, Deputy City Clerk Susan
Davitt, City Engineer Duane Reel, Public Works Coordinator Skip
Spears, Director of Economic Development Phil Sullivan, Police
Chief Larry Hibbs, Planning Commissioner Art Brannen, Mrs. Judy
Swaim, Mrs. D.D. Hibbs, other City employees, interested
citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of December 15, 1994 and the minutes form the Special
City Council Meeting of December 29, 1994 for Study and action at
the next Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Lewis that the minutes
of the Regular City Council Meeting of December 1, 1994 be
APPROVED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing,
Ray, Wilson, Fletcher, Williamson, Keaton, and Twitty. MOTION
CARRIED.
DEVIATION OF AGENDA:
Mayor Swaim introduced Mr. Zachary Rowan and welcomed him aboard
as the new Parks and Recreation Director.
Mr. Rowan said he was thankful to be here and is looking forward
to the opening of the new facility and his participation as the
new Parks and Recreation Director for the City of Jacksonville.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 5, 1995
7:00 P.M. -7:48 P.M.
PRESENTATION BY PULASKI COUNTY SOLID WASTE BOARD:
Mayor Swaim recognized Mr. Bob Lane and Ron Copeland from the
Pulaski County Solid Waste Board.
Mr. Ron Copeland related that the County District Board is made
up of the Mayors from the five larger cities in Pulaski County
and is chaired by the County Judge. He related that the purpose
of the Board is planning, regulating and the operation of
programs not offered by the cities with regard to collection and
landfill use relating to waste materials. He related that the
Board agreed that the proposal submitted by Waste Management of
Arkansas was the best proposal. he stated that at the November
meeting the Board adopted a Resolution recommending that the
cities of the quorum court consider the proposal and decide to
privatize or contract collection services.
He related that with regard to this proposal for the area of
Jacksonville, Maumelle, Sherwood and Pulaski County the level of
service would be based on a once a week pick-up for garbage and
once a week pick-up for yard waste.
BFI
Household waste
once a week pick-up
includes disposal $ 7.72
Yard waste $ 3.32
Bulky item pick-up $ .15
TOTALS $11.19
WASTE
MANAGEMENT
$ 5.21
$ 1. 76
$ .18
$ 7.15
He stated that the change for Jacksonville under this proposal
would be the level of service from tow pick-ups a week to one and
that recycling would be done on a county wide basis. He pointed
out that it was bid $1.85 from BFI and $1.73 by Waste management
bid. He related that in regard to prices nation wide this is a
very reasonable bid price.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 5, 1995
7:00 P.M. -7:48 P.M.
Public Works Director Skip Spears presented a chart of Total Cost
as follows:
Contract
includes disposal fee
Yard waste disposal cost
TOTALS
Recycling charge
Billing Fee (Water Dept.)
GRAND TOTALS
BFI
$11.19
.98
$12.38
$ 1.85
.21
$14.23
WASTE
MANAGEMENT
$ 7.15
.98
$ 8.34
$ 1. 73
.21
$10.07
He related that the proposal shows breakdowns but does not offer
the option of choosing one service and deleting another. He said
that it is a seven year contract and will be controlled by Urban
CPI for consideration of an annual increase. He related that the
average increase in tipping fees for the Brushy Island Landfill
has been 20% annually over the last six years.
Alderman Fletcher related that he did not feel it would be good
management for the City to contract services not knowing if the
citizens would be imposed with annual increases. It was related
that the last increase in garbage fees occurred in 1991.
Alderman Wilson commented that the Jacksonville offers excellent
service adding that there are very few cities that offer twice a
week garbage pick-up. He said that the felt it would not be
received too well by the general public if they were to have
their service cut as well as an increase in cost.
Mayor Swaim related that landfill increases have been absorbed by
the City since 1991, adding that it is at the point now where
next years level of service will have to be changed or an
increase will have to be imposed in order to keep up with the
rising landfill cost. He related that a tremendous amount of
service has been added without increasing the cost such as the
recycling benefits along with tub gr.i nd ing and free mulch for the
citizens. He stated that within the year the City may have to
look at adjustments regarding trash and garbage. He related that
tone advantage in the proposal before the City Council would be a
seven year contract stating that rates would not be raised more
than the CPI.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 5, 1995
7:00 P.M. -7:48 P.M.
Mayor Swaim related that Bob Lane and other members of the
committee have spent a lot of time and effort researching and
preparing the proposal, adding that it gives us an opportunity to
examine what can be done in the county as a region. He related
that state government has said that Arkansas will have solid
waste districts creating the atmosphere of cooperation and
working together in an effort to limit the number of landfills in
the state.
Mayor Swaim recapped the considerations that had been proposed
along with an evaluation of the price and service offered
currently by the City.
Discussion ensued as to the alternative plans with time
considerations to the closing of the Brushy Island Landfill.
Mayor Swaim related that the bulk of the cost involved with
building a new landfill is the new regulations requiring a liner,
sandfill or clayfill, and a pump to remove the water from the
bottom of the landfill. He stated that the estimated cost two
years ago nationally was $300,000.00 an acre to build a . landfill.
Alderman Knight asked if calculations had been considered with
regard to elimination of equipment and personnel for an estimate
of what could be put into other services?
Mayor Swaim stated that he and Mr. Spears have considered the
extent of elimination of equipment and personnel. He added that
some of the equipment used by the Sanitation Department would
have to be saved and used by the Street Department for situations
involving storm damage and excessive yard waste. He related that
a revenue that would be forfeited would be the sale of recycling
materials. He related that while we would write one check to the
company the City would be respons ible for the collection of those
monies from the citizens a cost that would have to be factored
in.
Alderman Williamson related that since the recycling efforts have
begun he has noticed that the garbage amount for collection has
decreased, adding that once we move into a 100% recycling effort
Jacksonville residents could possibly get by on one pick-up a
week. Be stated that in the past, lack of control has always
been the major consideration by Council when looking at
contracting garbage service.
It was related by Bob Lane that garbage volume is reduced by 28%
when you recycle adding that with that in mind the City might
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 5, 1995
7:00 P.M. -7:48 P.M.
want to consider once a week garbage pick-up and the County wide
curbside recycling service matching the cost previously mentioned
of $1.73 addressed as a separate issue.
Mayor Swaim expressed thanks to the Solid Waste Committee for the
presentation and their research efforts asking Council to study
the information and make notes of questions they have. He
complimented Public Works Director Skip Spears saying that, "He
is not only doing his job here, but is also attending many
meetings and worked very hard to put this into perspective".
RESUME AGENDA:
CONSENT AGENDA:
ANIMAL CONTROL: JANUARY 1995
Alderman Wilson moved, seconded by Alderman Ray to APPROVE the
monthly Animal Control Report for the month of January 1995.
In discussion it was related that most of the D.O.A.'s are wild
animals.
Report reflects the following:
CONTRIBUTIONS ••••.••••••••••.•.•••••••..• $
ADOPTION/FINES •••.••••••..••.••••.••••••• $
SECURITY DEPOSITS •••••••••••••••..•...••. $
TOTAL ..•••.•.••••.•.••.••..••.•••..•••••• $
45.00
602.00
250.00
897.00
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray,
Wilson, Fletcher, Williamson, Keaton, and Twitty voted AYE.
MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION:
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GENERAL:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 5, 1995
7:00 P.M. -7:48 P.M.
APPOINTMENTS: Re-appointment of Art Brannen and Jack Patton to
the Planning Commission.
Alde~an Smith moved, seconded by Alde~an Knight to re-appoint
Commissioner Art Brannen and Jack Patton to the Planning
Commission for a term to expire 01/01/1998. MOTION CARRIED.
ANNOUNCEMENTS:
DEDICATION OF SCHOOL TO PRESIDENT CLINTON:
Mayor Swaim complimented Alderman Reedie Ray for his
participation in the dedication as a representative of the City
of Jacksonville and Pulaski County School District.
ECONOMIC DEVELOPMENT GRANT:
Mayor Swaim related that Congressman Thornton's office has called
to relate that he took special efforts to help with the E.D.A.
Grant and that Friday he received word that the grant has been
approved at 75/25 match to continue with its second year.
RECYCLING BINS DONATED:
Mayor Swaim related that the recycling pick-up test area of
Sunnyside has been completed by the County and that they are
donating the bins used in that program to the City of
Jacksonville.
He stated that a pick-up day has been reserved for that recycling
area which will fill the available working days for the recycling
truck. He related that if the recycling efforts are to continue
growing we will need to look at purchasing an additional truck
and hiring one more employee.
Discussion ensued as to the recycling participation percentage of
areas within Jacksonville.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:48p.m.
Respectfully,
City Clerk-Treasurer
MAYoa--"( o-
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CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(Police Department)
(Fire Department)
(Recycling Department)
(CDBG)
6. WATER DEPARTMENT:
JANUARY 19, 1995
Regular City Council Meeting
January 5, 1995
Regular City Council Meeting
December 15, 1994
Regular Monthly Report/December
Regular Monthly Report/December
Regular Monthly Report/December
Regular Monthly Report/December
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
13. PLANNING COMMISSION:
12. SANITATION DEPARTMENT:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
a.
Request for Approval/Balance of
Trickey Lane Project
Ord. 1037 (#1-95) Reclassifying
Property 5 acres/Gen. Loc. Hwy
161Nalentine Road from R-0 to R-1A
b. Ord. 1038 (#2-95) Annexation/25 acres
Gen. Loc. Hwy 161Nalentine Road
a. State of the City Report
b. DISCUSSION: Request by Chamber of
Commerce Joint Effort for Industrial
Recruiting
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 19, 1995
7:00 P.M. -7:55 P.M.
REGULAR CITY COUNCIL MEETING -CITY BALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on January 19, 1995 at the regular meeting place of
the Council. Alderman Smith delivered the invocation after which
Mayor Swaim led the standing audience in the "Pledge of Allegiance"
to the flag.
ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, and Williamson answered ROLL CALL. PRESENT seven (7),
ABSENT (3). Mayor Swaim also answered ROLL CALL and declared a
quorum.
Others present for the meeting were: Mayoral Aide Michael Beeman,
City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt,
Public Works Director Skip Spears, Finance Director Paul Mushrush,
Economic Development Director Phil Sul-livan, Police Chief Larry
Hibbs, Fire Chief Rick Ezell, CDBG Director Tony Ply, Marketing and
Public Relations Specialist for Parks Department Annabelle Davis,
P & R Commissioner Robert Stroud, Planning Commission Chairman Art
Brannen, Chamber President Martha Yagos and Ex-officio Nick Kohut,
Industrial Specialist Jerry Hasell, Wastewater Utility Commission
Chairman Joan Zumwalt, Wastewater Utility Manager Dick VanPelt,
Jacksonville Water Department Manager Ken Anderson, Fireman Bill
Plunk, Mrs. Judy Swaim, Mrs. D.O. Hibbs, Mrs. Edith Smith, other
city employees, interested citizens and members of the press.
DEVIATION IN AGENDA
ANNOUNCEMENT
Mayor Swaim acknowledged the attendance of parents of students from
Jacksonville High Schools. He related their plan with regard to an
"after party" on prom night that would be held in the new Community
Center. He advised the parents to contact the Parks and Recreation
Department who is in charge of setting up and making those
arrangements and related that a special meeting addressing this
item of business will be held on the first Tuesday in Feb.ruary. Be
stated that he felt it is an excellent plan, inviting comment from
the audience.
STATE OF THE CITY ADDRESS a. GENERAL:
Mayor Swaim outlined the State of the City Report as compiled for
the 1994 fiscal year. He stated that the City is financially
stable and enjoys a progressive and strong thinking City Council
coupled with a state congressional delegation who are cooperative
and eager to help with our legislative needs. He related that
housing starts in the City of Jacksonville are up 10% over 1993. Be
stated that the City established the Office of Economic Development
to complete a study to make Jacksonville economically sound for the
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 19, 1995
7:00 P.M. -7:55 P.M.
next generation, adding that the program has been funded for 1995.
He related the progress of on-going projects being worked by
Community Development. He then related that the Finance Department
has i ncreased their ability to keep concise records involving tax
dollar expenditures. He stated that a new purchasing manual was
approved standardizing purchasing procedures. He highlighted the
improvements and progress made by the Jacksonville Police
Department referring to crime case clearance rat es am.l stolen
property recovery percentage, pointing out the advantages of the
new police sub-station located in Sunnyside Hills Addition and
benefits from educational programs like D.A.R.E. Adding that
because of the emphasis placed on narcotics activity and follow-up
arrests the department was able to purchase a second K-9 for the
narcotics division. He related the completion of a major addition
to the Central F i re Sation and the purchase of a new state-of-the-
art rescue truck. He expressed enthusiasm for the progress toward
completion of the new Community Center for Jacksonville. He
related the progressive moves made regarding Rebsamen Regional
Medical Center transfer to a C-3 corporation, which will ensure a
good health care facility for all citizens in the area .. Be stated
that two capital improvement projects regarding expansion were
completed in the Public Works Department. He stated that major
drainage projects were completed, along with six miles of street
asphalt and 27,591 feet of street striping adding that 584 raised
pavement markers were placed. He highlighted the accomplishments
of the recycling program noting that 1,347,703 pounds of
recyclabl es were collected and sold generating $31,185.00 and that
$9,952.00 in landfill costs were deferred.
He stated "My goal is to continue moving Jacksonville forward.
Good planning, hard worki ng employees, progressive thinking Council
members, and continued cooperation of you the citizens, will allow
us to make Jacksonville, an even greater place to live. The
elected officials join with me in thanking you for the opportuni ty
to serve you another year. Without your support and encouragement
our job would be very difficult. We look forward to 1995 with
great opt i mism for the future of Jacksonville."
A copy of the written report is on file in the Office of the City
Clerk.
JACKSONVILLE WATER WORKS 1994 REPORT
Mr. Ken Anderson reported that the Jacksonville Water System is in
excellent condition financially as well as structurally. He stated
that the number of water service customers has increased by 1.7% to
8, 239 which is a net gain of 138 new residents. Total water
production for 1994 was 1.7 billion gallons which is 6% lower than
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 19, 1995
7:00 P.M. -7:55 P.M.
in 1993. He stated that of total production, 35% came from wells
in Lonoke County while 65% was purchased from North Little Rock.
He reviewed the completed water projects during 1994 adding that
the Water Department continues to meet all Arkansas Department of
Health requirements and regulation in water quality.
He thanked the Mayor and Council members for helping to meet the
goals of the Jacksonville Water Works.
A copy of the written report is on file in the Office of the City
Clerk.
JACKSONVILLE WASTEWATER UTILITY
Mr. Dick VanPelt reported that Jacksonville Wastewater Utility
experienced another successful year in 1994 remaining debt free.
He stated that in the treatment department they are continuing to
produce an excellent quality of water that is replaced in the
receiving stream. He related that they have safely disposed of
8, 000 cubic yards of bio-solids. He stated that efforts are
concentrated toward the on-going rehabilitation of the collection
system and were able to replace several thousand feet of new sewer
lines in 1994, adding that there were 140 major spot repairs to
improve the system. He pointed out that the routine cleaning of
110 miles of sewer line was completed. He related that the
laboratory department has been praised by EPA for meeting all
standards set and that the industrial pre-treatment program has
absolutely no discrepancies.
A copy of the written report is on file in the Office of the City
Clerk.
Mayor Swaim commended both utilities and their chairman, adding
that there is ample Water and Wastewater services for the citizens
of the City of Jacksonville •
RESUME AGENDA
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of January 5, 1995 for study and action at the next Regular
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alde~an Smith moved, seconded by Alderman Sansing that the minutes
of the Regular City Council Meeting of December 15, 1994 and the
minutes from the Special City Council Meeting of December 29, 1994
be APPROVED. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray,
Wilson, Fletcher, Williamson voted AYE. MOTION CARRIED.
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CONSENT AGENDA:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 19, 1995
7:00 P.M. -7:55 P.M.
POLICE DEPARTMENT/REGULAR MONTHLY REPORT FOR DECEMBER 1994
Alderman Ray moved, seconded by Alderman Wilson that the Regular
Monthly Report for December 1994 of the Jacksonville Police
Department be APPROVED. Said report reflects: Computer
Collections, $ 53,066.50, Miscellaneous Payments $ 1, 238. 50, Report
Copies $ 286.00 for a total Collections of $ 54,591.00. ROLL CALL:
Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Fletcher, and
Williamson voted AYE, NAY (0). MOTION CARRIED.
FIRE DEPARTMENT/REGULAR MONTHLY REPORT FOR DECEMBER 1994
Alderman Ray moved, seconded by Alderman Wilson that the Regular
Monthly Report of the Jacksonville Fire Department be APPROVED.
Said report reflects an estimated fire loss of $ 113, 700;00 for the
month of December 1994. ROLL CALL: Aldermen: Smith, Lewis,
Sansing, Ray, Wilson, Fletcher, and Williamson voted AYE. NAY 0.
MOTION CARRIED.
RECYCLING 4th QUARTERLY REPORT 1994
Alderman Ray moved, seconded by Alderman Wilson that the quarterly
recycling report be APPROVED. Said report reflects the following
for the 4th quarter of 1994.
Sale of Alum. cans, Paper (Newspaper, Computer, White, Mixed),
Cardboard, Scrap Metal, Plastics #1 & 2 and Mulch sold was
$13,086.36 in the 4th quarter and $31,185.49 for the 1994 total;
359,598 lbs. collected and sold in the 4th quarter and 1,347,703
for the annual amount collected.
Ground Yard Waste 7,334 Cubic Yards in the 4th quarter and 26,933
total Cubic Yards for 1994.
Number of people through Recycling Center 2,328 in the 4th quarter
and a total of 7,915 for 1994.
Public Works Director Spears related that with regard to price
increases there was a 6% increase over the 4th quarter of 1993 for
pounds collected and a 64% increase for monies collected for the
same recyclables. He pointed out that the total increase for the
year is 24% for the pounds collected and a 56% increase for monies
collected. He related that the prediction is that prices will hold
steady for most of the year. He related the change in the
quarterly report to reflect the amount it would cost if recyclable
were taken to the landfill. It was related that there was a 21%
increase in cubic yards ground mulch from the storms last summer.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 19, 1995
7:00 P.M. -7:55 P.M.
He related that due to the holiday schedule and other contributing
factors the Sanitation Department was not able to make a fair
assessment of the participation of the Sunnyside recyclable pick-
up.
Mayor Swaim related that it would not be surprising to experience
a down trend in the market with regard to the price of recyclables
since the market is now being flooded due to price increases.
ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
and Williamson voted AYE. MOTION CARRIED.
CDBG REGULAR MONTHLY REPORT FOR DECEMBER 1994
Alderman Ray moved, seconded by Alderman Wilson that the Regular
Monthly Report for December 1994, of the Community Development
Department be approved. Said report reflects:
Informal Meet.ings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Public Bearings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
REHAB
a. Letters to prospective applicants ••..•....•••••••••.• 0
b. Applications received .••••••••••.••••.•••••..•••••••. 0
c. Bid Advertised . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
d. Work write-ups & estimates •••••••.••••••••••.•••••••• 0
e. Pre-Construction Conferences •••••••.•.••••••••••••.•• 0
f. Appraisals & Environmental reviews .••..••••.•.•..•..• 0
g. Interim inspections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
h. Final inspections •..•••.••••.••••••..••.••••••••••.•• 0
i. Emergency inspections ........•....................... 0
j . Partial payments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
k. Project Close-outs •.•••••••.•••••.•••.•••••••••...••. 0
1. Warranty Repairs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Public Works:
a. Bids Received . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
b. Interim Inspections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
c . BUD Workshops . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
d. Project Close-out .•.••.••••.••.•••.•••.•••••••••••.•. 0
e. Contract Awarded . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, and Williamson voted AYE, NAY (0). MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
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FIRE DEPARTMENT:
POLICE DEPARTMENT:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 19, 1995
7:00 P.M. -7:55 P.M.
STREET DEPARTMENT: Request for Approval/Balance of Trickey Lane
Project
Mayor Swaim related that the Trickey Lane Project was estimated by
the State Highway Department to cost $392,222.00 and that the City
had worked with the State Highway Department and the Federal
Matching Funds to negotiate a 25% of total cost contract. He then
related that there were some changes involving additional costs on
the project which brought the total project cost to $532,968.00.
He stated that the Highway Department has born most of that
additional expense pointing out that over the past two years he and
Mr. Mushrush have been in further negotiations for a lesser
settlement. He reiterated that the contract states that the City
will pay 25% of total cost, adding that the monies were set aside
and have been drawing interest. He stated that he is now proposing
that the City pay their portion of $45,046.13 from the set aside
non-budgeted street funds.
Alderman Wilson moved, seconded by Alderman Smith that the City pay
the State Highway Department $45,046.13 on Job # Y-222-1 (Trickey
Lane Extension). MOTION CARRIED.
PARKS & REC DEPARTMENT•
SANITATION DEPARTMENT:
PLANNING COMMISSION: a. Ordinance 1037 ( #1-95) Reclassifying
Property 5 acres in the general location of Hwy 161 and Valentine
Road from R-0 to R-1A.
b. Ordinance 1038 (#2-95) Annexation of 25 acres in the general
location of Hwy 161 and Valentine Road.
Mayor Swaim related that he has spoken with Mr. Smith, the project
supervisor from Florida, adding that the project consists of
approximately 150 houses that were planned for construction
depending on the annexation of the property. He then related that
Mr. Smith now feels that the project is no longer feasible and has
declined development of the project due to efforts with tax credits
not being able to be finalized at this time. He then related that
the company has expressed interest for a possible future project in
the City of Jacksonville.
6
j
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 19, 1995
7:00 P.M. -7:55 P.M.
Mayor Swaim requested that Ordinance 1038 be withdrawn and that
Ordinance 1037 be deferred until the next regularly scheduled City
Council Meeting when Alderman Knight is available.
GENERAL: b. Request by Chamber of Commerce regarding joint
Industrial Recruiting efforts
Mayor Swaim read from a letter he received from the Chamber of
Commerce requesting that the Chamber "play an active role in
industrial recruitment and economic development, serving as the hub
of activity in a unified effort to sell Jacksonville as a package."
He stated that the Chamber of Commerce is requesting that the City
Council contract with them for the amount budgeted in 1995 for the
Industrial Specialist. He pointed out that quarterly progress
reports would be furnished to the City Council. He stated that the
Chamber Board has met and concluded that industrial recruiting and
economic development should "go hand in hand" and be handled from
one location; speeding efforts and increasing effectiveness. He
related the need to strengthen efforts, pointing out that
acquisition of industry for cities is a very competitive market.
He asked the Council members for a commitment to consider the
request from the Chamber of Commerce; voting to transfer funds only
if the Chamber of Commerce hires a person and puts together a
package for implementation.
Alderman Smith, treasurer of the Chamber of Commerce, related that
the Commerce Corporation was first formed in the early 80's when
the Chamber of Commerce did not accept the leadership in having the
broad knowledge necessary to move into the field of industrial
recruitment. He stated that the Chamber has a new mission
statement and desires to make a positive move putting these
operations under one roof with a new progressive executive
director. He related that the Commerce Corporation has indicated
a willingness to proceed with the new mission of the Chamber of
Commerce adding that the Commerce Corporation will still be their
own entity operating under the umbrella of the Chamber of Commerce.
Mayor Swaim pointed out that the Commerce Corporation is a non-
profit corporation of 30 plus individuals from the community who
donate money, time, and effort to the growth of Jacksonville. He
related that they have done a good job under the restraints they
have, adding that the Chamber handles the portion considered to be
commerce. He stated that the interest of the Chamber is to combine
the two, spending the same monies to do those operations with some
of the same personnel.
7
\91
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 19, 1995
7:00 P.M. -7:55 P.M.
Mayor Swaim related that it was suggested to him by a Council
member that a committee be formed consisting of two Council
members, two Chamber Board members, two Commerce Corporation
members and the Mayor; appointed to firm up the details and bring
the proposal back to the City Council for approval. He said that
it was disclosed by the City Attorney that a contract outlining the
specific services for City compensation would be necessary. He
related the need to procure a commitment from Council members,
should they support the concept, to move forward with forming a
committee to work out details of the contract.
Alderman Wilson stated that "If we are going to be competitive in
the area of economic development, I don't think we have any choice
but to take this step." He stated that similar situations have
worked well in other communities.
Alderman Ray expressed his support saying that he learned during
the Municipal League Meeting that other communities are trying to
put together similar programs in order to attract industry.
Alderman Wilson moved, seconded by Alde~an Smith to move forward
with the concept as requested by the Chamber of Commerce, and work
with a committee to firm the details and come back for final
approval. MOTION CARRIED.
APPOINTMENTS:
ANNOUNCEMENTS:
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:55 p.m.
Respectfully,
~~-~ UM. Leona
City Clerk-Treasurer
8
J
CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
6. WATER DEPARTMENT:
FEBRUARY 2, 1995
Regular City Council Meeting
January 19, 1995
Regular City Council Meeting
January 5, 1995
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
a.
b.
DISCUSSION: Bids for New Sign
Shop
Committee Appointment: from
Cham bar/City/Commerce Corp.
Request to accept bid:
Demolition of Condemned
Real Property
Planning Commission:
Bart Gray Jr. term to expire
01/01/98
-----~
...--------------------------~~-~---
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 2, 1995
7:00 P.M. -7:20 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on February 2, 1995 at the regular meeting place of
the Council. Alderman Smith delivered the invocation after which
Mayor Swaim led the standing audience in the "Pledge of Allegiance"
to the flag.
ROLL CALL: Alde~en: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Williamson, Keaton, and Twitty answered ROLL CALL. PRESENT nine
(9), ABSENT (1). Mayor Swaim also answered ROLL CALL and declared
a quorum.
Others present for the meeting were: Mayoral Aide Michael Beeman,
City Attorney Robert E. Bamburg, Deputy City Clerk Susan Davitt,
City Engineer Duane Reel, Public Works Director Skip Spears,
Economic Development Director Phil Sullivan, Police Chief Larry
Hibbs, Planning Commissioner Art Brannen, Mrs. Judy Swaim, Mrs.
D.D. Hibbs, Mrs. Edith Smith, other city employees, interested
citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of January 19, 1995 for study and action at the next
Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alde~an Sansing that the minutes
of the Regular City Council Meeting of January 5, 1995 be APPROVED.
ROLL CALL: Alde~en: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Williamson, Keaton, and Twitty MOTION CARRIED.
CONSENT AGENDA:
Mayor Swaim recognized Mr. Skip Spears to address the Council with
regard to recycling.
He related that one hundred and thirty recycling bins have been
distributed in the Carpenter Addition, incorporating all residences
west of Marshall Rd. into the recycling program. He pointed out
that there are enough bins to do a couple or more areas since the
City will receive five hundred bins from the County, since they
have completed their test program, at no additional charge.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
1
j
POLICE DEPARTMENT:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 2, 1995
7:00 P.M. -7:20 P.M.
STREET DEPARTMENT: DISCUSSION: Bids for New Sign Shop
Mayor Swaim pointed out that the City advertised for bids and that
one was received in the amount of $46,988.00 which he said was in
excess for the construction of a twelve to thirteen hundred square
foot metal building in his opinion.
He recommended advertising for bids be done again or that the City
Engineer be authorized to act as the contractor and proceed with
the construction of the shop.
City Attorney Bamburg pointed out that anything subcontracted over
five thousand dollars would have to be advertised for bids.
City Engineer Reel related that the approximate cost per square
foot is $40.00.
Mr. Spears voiced that the roof on the present building leaks and
that equipment amounting to $16,000.00 has been budgeted which will
upgrade the quality of signs produced adding that it will not be
desirable to store the equipment in the present building.
The consensus of the Council was that the City proceed with the
construction as suggested by Mayor Swaim.
Alde~an Wilson moved, seconded by Alderman Knight to proceed with
the construction of a new sign shop and authorize the City Engineer
to act as the contractor. MOTION CARRIED.
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: a. Committee Appointment: from Chamber/City/Commerce
Corp
Mayor Swaim appointed Aldermen Wilson and Smith from the City
Council and Mr. Tom Cory from The Commerce Corporation. He said
that other appointments would be named at a later date.
2
\9tc
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 2, 1995
7:00 P.M. -7:20 P.M.
b. Request to accept bid: Demolition of Condemned Real Property
Mayor Swaim pointed out that a sole bid of $5,500.00 per house for
two on the list of ten to be demolished has been received.
He said that both houses have an exterior of asbestos siding
relating that EPA has certain requirements for disposing of the
material which have been outlined for the City. He related that a
proposal of $3,600.00 per house for removal of the asbestos has
been received. He said that the total cost per house for
demolition would be $9,100.00.
He asked for Council permission to work with Mr. Epperson, who
contracted with the City to remove one other home acquired by
donation for a flat fee. He stated that Mr. Epperson was not able,
due to being out of town, to give an answer at this time regarding
the cost to the City. The Mayor voiced that the matter would be
brought before the Council if no agreement has been made before
their next meeting.
Alderman Sansing voiced the urgency of the demolition endeavor.
There was a general discussion regarding asbestos disposal.
Mayor Swaim pointed out that EPA ruling will be followed by the
City in removal of the asbestos.
APPOINTMENTS: PLANNING COMMISSION / Bart Gray Jr. for a term to
expire 1/1/1998 (sponsored by Mayor Swaim)
Mayor Swaim pointed out that annexation is one of the challenges he
presented to the Planning Commission at the beginning of the year
to be more pro-active in the planning of the City of Jacksonville
and that the appointment of Mr. Gray will enhance their efforts.
Alderman Wilson moved, seconded by Alderman Smith to appoint Mr.
Bart Gray Jr. to the Planning Commission for a term to expire
01/01/1998. MOTION CARRIED.
ANNOUNCEMENTS:
Mayor Swaim announced that Billy Gilmore from the Sanitation
Department and Wayne Cox, Code Enforcement officer, has retired.
He stated that Vern Howell will replace Mr. Cox.
3
CITY Or .JACKSONVILLE
TABULATION SHEET BID NUMBER JAX95004
Sign Shop Addition
Q.,.v
I '• DESCRIPTION
1. Sign Shop Addition
Deductive Alternates
1. Outside Storage
2. Loft
3. Office
TOTAL PRIC
T:::Rt~S
-~----:.-
DEPT . Street DATE 1-30-95 I K & E Con".
I I
I 0 I I i$46988. 00 :
I I
I I
I <1600.
<3500.
<4000.
10:00 a m.
I AMOUNT
1::·::,:··~
AMOUNT
..-
..0
~
~
, I
, I
~ I
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 2, 1995
7:00 P.M. -7:20 P.M.
He commended the professionalism of the Fire and Police Departments
mentioning a recent drowning at Paradise Lake.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:48 p.m.
Respectfully,
if.~~/ Ll1 M. Leonar
City Clerk-Treasurer
4
CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
(Animal Control Dept.)
(Police Department)
(Fire Department)
(CDBG)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
FEBRUARY 16, 1995
a.
b.
c.
d.
a.
b.
c.
Regular City Council Meeting
February 2, 1995
Regular City Council Meeting
January 19, 1995
Regular Monthly Report/January
Regular Monthly Report/January
Regular Monthly Report/Janaury
Regular Monthly Report/January
Request to accept Bid: Two Tractors
Ordinance 1039 (#3-95) Amending
various sections of the Jacksonville
Municipal Code
DISCUSSION: Public Works Department
Employees
TOUR OF NEW BUILDING
BOARD OF ADJUSTMENT
Re-appointment of Mr. Larry Baldwin
for a term to expire February 5, 1998
,j
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
February 16, 1995
7:00 P.M. -7:30 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on February 16, 1995 at the regular meeting place
of the Council. Alderman Ray delivered the invocation after which
Mr. John Blankenship, an Eagle Scout, introduced by Mayor Swaim led
the standing audience in the "Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty answered ROLL CALL.
Alderman Fletcher arrived at approximately 7:03 p.m. PRESENT ten
(10), ABSENT (0). Mayor Swaim also answered ROLL CALL and declared
a quorum.
Others present for the meeting were: Mayoral Aide Michael Beeman,
Mayor's Secretary Bertha Tipton, City Attorney Robert E. Bamburg,
City Engineer Duane Reel, Public Works Director Skip Spears,
Economic Development Director Phil Sullivan, Police Chief Larry
Hibbs, Assistant Fire Chief Bill Baldridge, Park and Rec Director
Zack Rowan, CDBG Director Tony Ply, Mrs. Judy Swaim, Mrs. Marshall
Smith, Mrs. Terry Sansing, Park & Rec Commissioner Robert Stroud,
other city employees, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
. Meeting of Febn,1ary 2, 1995 for study and action at the next
Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Lewis that the minutes
of the Regular City Council Meeting of January 9, 1995 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
ANIMAL CONTROL: REGULAR MONTHLY REPORT/JANUARY 1995
Alderman Knight moved, seconded by Alderman Sansing to APPROVE the
monthly Animal Control Report for the month of November 1994.
Report reflects the following:
CONTRIBUTIONS •••••.••••••••.•••••.•••.••••• $ 0. 00,
ADOPTION/FINES •••••••••••••••••••••••••••••$ 298.50,
SECURITY DEPOSITS ••••••••••••••••.••••••••• $ 225.00,
TOTAL. . . . . . . • . • . . . • . . . . . . . . • . . . . . . . . . . . • . . . $ 512. 50.
1
\~9
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
February 16, 1995
7:00 P.M. -7:30 P.M.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray,
Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. MOTION
CARRIED.
POLICE DEPARTMENT: REGULAR MONTHLY REPORT/JANUARY 1995
Alderman Smith moved, seconded by Alderman Wilson that the Regular
Monthly Report of the Jacksonville Police Department for the month
of JANUARY be APPROVED. Said report reflects: Computer
Collections, $62,021.12, Miscellaneous Payments $650.00, Report
Copies $315.00 for a total Collections of $62,986.12 ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED.
FIRE DEPARTMENT: REGULAR MONTHLY REPORT/JANUARY 1995
Alderman Smith moved, seconded by Alderman Wilson that the Regular
Monthly Report for the month of JANUARY 1995, of the Jacksonville
Fire Department be APPROVED. (Said report reflects an estimated
fire loss of $117,250.00) ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY 0. MOTION CARRIED.
CDBG: REGULAR MONTHLY REPORT/JANUARY 1995
Alderman Smith moved, seconded by Alderman Wilson that the Regular
Monthly Report for January 1995, of the Community Development
Department be APPROVED. Said report reflects:
Informal Meetings . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . 1
Public Hearings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
a. Letters to prospective applicants •••.•••.••..••••••••• 0
b. Applications received •••••••.•..•••.•••.•••••••••..••. 0
c. Bids advertised . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
d. Work write-ups & estimates •••.•••••••••.•••.•..••••.. 0
e. Pre-construction conferences ••••••.•••••••.••••••••••• 0
f. Appraisals & Environmental reviews •••••...•...•••.... 0
g. Interim Inspections .................................. 15
h. Final Inspections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
i. Emergency Inspection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
j . Partial payments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
k. Project Close-outs .••.•.•.••.••••.•.•••..•.••.•••.•.. 0
1. Warranty Repairs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
m. Rehab mortgage released ••••••••••..•.••..••. ; •••• ·• • . . . 1
n. Employee Interviews. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
2
= .. -=-
---~
-CITY OF JACKSONVILLE OPENED BY Mayor Tt:mny Swaim 1 ~
TABULATION SHEET BID NUMBER JAX950o7 DEPT. Street DATE 02-13-95 TIME 10:30 AM TABULATED BY Liz Tuck j 2)-
~t ~ ;>Fiser Tractor /River City I ~i~~ I
General Purpose Tractors ; Fqu:ipnent eo. , . .
Inc.
,:.__ ___ _
QTY. I DESCRIPTION I n'A'n f-I AMOUNT I o'f1rf.'r I AMOUNT I o'()if--1:-I AMUUN I I dorf--i:-I AMOUNT I o~~~b I AMOUNT
1 I 2 I General PurpoSe Tractors
ffiL
2 I I Trade in AllCManee
1981 ~lasSe.Y. Ferguscn MU 245 -3ooo.oo ~5,Loo.oo ~:~ooo:oo -6ooo.oo
~
~
1984 Ford Mll 3610 -2500.00 5237.00 4000.00 -6500.00
SUbtotal I 2G200.00 7900.00 I 22731.00 I .118194.00
~ 959.00 855.50 1072.90 I 868.73
TOTAL PRICE
TERt~S
RECOMMENDED BIDDER
g
:p
1 --¥
-.---.~--
---.. ---·-··------------------~--
:I
Public Works:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
February 16, 1995
7:00P.M. -7:30 P.M.
a. Bids Received . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
b. Interim Inspections .••••••••••••••.••••••.•••••••••••. lO
c. HUD Workshops. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
d. Project Close-out ••.....••..•••••..•••••.•.•••••••••• 0
e. Contract Awarded . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION
CARRIED.
Mr. Ply pointed out that Phase VI of the Sunnyside Water
Reconstruction Project was 92% complete in December and that it was
96% complete in January noting a computer error called to his
attention by Alderman Sansing.
Mayor Swaim pointed out that Police Chief Hibbs has related that
the new K-nine, ICO, has arrived for use by the Police Department.
He also related that Public Works Director Skip Spears has reported
that the Keaton Addition is now included in the curbside recycling
program.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: Request to accept bid: Two (2) Tractors
Mayor Swaim pointed out that the Public Works Director, the City
Engineer, and the Purchasing Agent reviewed the bids. He related
that the low bid did not meet specifications pointing out that the
second low bid of $19,062.73 from Capital Ford is recommended by
the City. ·
Alderman Wilson moved, seconded b1r Alderman Smith that the bid made
by Capital Ford in the amount of $19,062.73 be ACCEPTED. MOTION
CARRIED.
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
3
~o\:.~.
PLANNING COMMISSION:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
February 16, 1995
7:00 P.M. -7:30 P.M.
GENERAL: ORDINANCE 1039 (#3-95) Amending Various Sections of the
Jacksonville Municipal Code
Mayor Swaim and City Attorney related that the Ordinance is a
housekeeping measure in that state law, the policy manual and the
personnel manual take precedence over the outdated code.
AN ORDINANCE AMENDING JACKSONVILLE MUNICIPAL CODE SECTIONS 1.02,
2.16, 3.24, 9.20, 10.08, 10.12, AND 10.14 TO RECTIFY OUT OF DATE
INFORMATION AND PROVISIONS CONTAINED IN SAID CODE SECTIONS; AND,
FOR OTHER PURPOSES.
Alderman Knight moved, seconded by Alderman Smith, that Ordinance
be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED. Ordinance read FIRST
TIME by City Attorney Robert Bamburg.
Alderma.n Ray moved, seconded by Alderman Sansing, to dispense with
the reading of the Ordinance in its entirety. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE. NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Lewis that Ordinance be
ACCEPTED ON FIRST READING. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON
FIRST READING.
Alderman Sansing moved, seconded by Alderman Ray to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher,
Williamson, Keaton, and Twitty voted AYE. NAY ( 0). Motion
received ten (10) affirmative votes, (0) negative votes. MOTION
CARRIED. Whereupon, City Attorney Bamburg read the Ordinance for
the SECOND TIME.
Alderman Lewis moved, seconded by Alderman Ray, that Ordinance be
placed on THIRD AND FINAL READING. ROLL CALL: Aldermep: Knight,
Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton,
and Twitty voted AYE. NAY (0). Motion received ten (10)
4
r
l
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
February 16, 1995
7:00 P.M. -7:30 P.M.
affi~ative votes, (0) negative votes. MOTION CARRIED. Ordinance
read THIRD AND FINAL TIME by City Attorney Robert Bamburg.
Alderman Sansing moved, seconded by Alderman Lewis, that Ordinance
be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton, and
Twitty voted AYE. NAY (0). Motion received ten (10) affi~ative
votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1039 THIS 16TH DAY OF
JANUARY 1995.
Mayor Swaim pointed out that State Law permits an ordinance to be
passed in the manner used by the Council in passing Ord. 1039.
DEVIATION IN AGENDA:
Mayor Swaim requested that an i tern regarding the extension of
Industrial Drive be placed on the agenda. He related that to
accomplish the project a Resolution should be passed.
He pointed out that negotiations with a property owner, the
railroad and the Air Force have been underway mentioning also
acceptance of a low bid to complete Industrial Drive. He said that
the railroad has given their final price to complete the crossing.
He requested that the item regarding completion of Industrial Drive
be placed on the agenda.
Alderman Wilson moved seconded by Alderman Fletcher to place
Resolution 477 regarding funding for the completion of Industrial
Drive on the agenda. MOTION CARRIED.
Mayor Swaim pointed out that the price of construction, which will
be done by the railroad company and to their specifications, will
be $48,123.00. He related that the amount has been confirmed with
the Finance Director that the money is available in uncommitted
Street Department funds.
In answer to a question by Alderman Keaton, Mayor Swaim said that
the right of way has been appraised, that an agreement has been
written but has not yet been signed.
City Attorney Bamburg related that he has been informed that the
document will be signed after some specific plans prepared by the
City Engineer are provided.
5
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
February 16, 1995
7:00 P.M. -7:30 P.M.
Mayor Swaim said that the City Engineer has authorized the
contractor to begin work on the project but that the weather has
not been cooperative.
Mr. Reel explained that the contractor for the project is finishing
a parking project at Johnson Park at this time and will move to the
property already owned by the City and begin work on the Industrial
Drive project. He said that the stakes for right~ ui way, sewer
lines etc. would then be set so Mr. Goodsell and his son can view
the proposed street. Mr. Reel added that plans for the layout of
the street have been available for some time.
Mayor Swaim said that the land was offered free and then there was
a request for some utility work to be done. He added that the City
did not agree to the request relating also that an appraisal to
determine the value of the property has been made which is less
than the cost of the utility work requested.
Alderman Smith moved, seconded by Alderman Ray to read Resolution
477 (#1-95). MOTION CARRIED.
A RESOLUTION AUTHORIZING APPROVAL BY THE MAYOR AND CITY CLERK OF
THE CITY OF JACKSONVILLE, ARKANSAS, OF AN AGREEMENT CREATING A NEW
PUBLIC RAILWAY CROSSING ON INDUSTRIAL DRIVE; AND, FOR OTHER
PURPOSES.
Alderman Fletcher moved, seconded by Alderman Sansing to approve
Resolution 477 (#1-95) regarding funding for the completion of
Industrial Drive.
b. DISCUSSION: Public Works Department Employees
Mayor Swaim recognized Alderman Lewis who sponsored the item.
Mr. Charlie Bocksnick acted as spokesman for the group.
He voiced that the request before the City Council is that
consideration be given for payroll deductions regarding union dues
be granted. He noted that the Police and Firemen have the
deduction.
Mayor Swaim stated that he authorized the request to union
representatives adding that he explained to them that he does not
recognize either union as a negotiating body with regard to the
City Council. He added that an FOI request of February 6, 1995,
which took twelve hours of Mr. Beemans time, has not been picked up
to date. He said that he feels that to be a form of harrassement.
6
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
February 16, 1995
7:00 P.M. -7:30 P.M.
Alderman Ray voiced that he advised the representatives to go
through proper channels to obtain information adding that he
conveyed to him that he did not feel the City Council would be
favorable toward the union.
DEVIATION IN AGENDA: ASBESTOS CLEAN-UP
Alderman Keaton voiced that he contacted EPA and that their quality
engineer related that their regulation was that it could be bagged,
tagged, and disposed of in the landfill as long as location of
disposal was properly documented. He said that he was cautioned by
the engineer that OSHA requirements have changed considerably
regarding air quality and personal safety, displaying a number of
books he was given.
He said that his conclusion of the matter is that the cost quote of
approximately $3,400.00 was not an absorbent amount. He related
that safety training for persons handling asbestos is the critical
part adding that each employee would have to be trained by one who
has been qualified through certification by proper authorities.
He suggested that if demolition is pursued, a person who is already
qualified should be used.
The item was suggested to be placed on the next City Council
Agenda.
POLICE DEPAR'l'MENT: New Officers under "Cops Fast Program"
Mayor Swaim related that funding for six new policemen was
requested and funding for two was received. He said that if in
fact the funding comes through, the City may possibly receive
funding for the other four next year without submission of another
application.
He said that if funding is changed to Block Grant Funds, funding
for the other four officers will not be available.
APPOINTMENTS: RE-APPOINTMENT OF MR. LARRY BALDWIN TO BOARD OF
ADJUSTMENT
Alderman Smith moved, seconded by Alderman Knight that Mr. Larry
Baldwin be re-appointed as a Board of Adjustment Commissioner for
a term to expire February 5, 1998. MOTION CARRIED.
ANNOUNCEMENTS: FEBRUARY 20, 1995 IN CELEBRATION OF PRESIDENT'S DAY
/ CITY HALL WILL BE CLOSED
7
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ADJOURNMENT:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
February 16, 1995
7:00 P.M. -7:30 P.M.
Mayor Swaim adjourned the meeting at approximately 7:35 p.m.
Respectfully,
~~-~ LUM. Leonar
City Clerk-Treasurer
MAYOR 7
8
[
J
CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
MARCH 2, 1995
a.
b.
Regular City Council Meeting
Feb ruary 16, 1995
Regular City Council Meeting
February 2, 1995
Request to accept bid: One Ton Truck
DISCUSSION: Funds for Equipment and
Programs
Ordinance 1040 (#4-95) Ref: Sound System
for New Community Center
DISCUSSION: Demolition of Condemned
Houses
Jacksonv ille Housing Authority
Re -appointment of Mr. Robert Whatley
term to expi re March 17 , 2000
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
March 2, 1995
7:00 P.M. -7:35 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -fl INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on March 2, 1995 at the regular meeting place of
the Council. Alderman Lewis delivered the invocation after which
Mayor Swaim led the standing audience in the "Pledge of Allegiance"
to the flag.
ROLL CALL: Alde~en: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Keaton and Twitty answered ROLL CALL. Alde~an Fletcher
arrived at approximately 7:05p.m. PRESENT nine (9), ABSENT (1).
Mayor Swaim also answered ROLL CALL and declared a quorum. He
expressed appreciation for those in attendance.
Others present for the meeting were: Mayoral Aide Michael Beeman,
Mayor's Secretary Bertha Tipton, City Attorney Robert E. Bamburg,
City Engineer Duane Reel, Public Works Director Skip Spears,
Economic Development Director Phil Sullivan, Police Chief Larry
Hibbs, Fire Chief Rick Ezell, Park and Rec Director Zack Rowan,
Annabelle Davis, Park & Rec. Director Pat Bond, Mrs. Judy Swaim,
Mrs. D.O. Hibbs, other city employees, interested citizens and
members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of February 16, 1995 for study and action at the next
Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Lewis that the minutes
of the Regular City Council Meeting of February 2 1 1995 be
APPROVED. MOTION CARRIED.
CONSENT AGENDA:
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: Request to accept bid: One Ton Truck
Mayor Swaim pointed out that one bid was received, late, due to
mail service. He related that no bid from local dealers was
received stating that the bidding process would start over.
1
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
March 2, 1995
7:00 P.M. -7:35 P.M.
He made the Council aware of a bill before the legislature which
would, with Council approval, grant purchases up to $10,000.00
noting that it would aid in projects such as the one now ongoing
by City Engineer Reel as the contractor on the shop building.
PARKS & REC DEPARTMENT: a.
Program Supplies
Discussion: Funds for Equipment and
Mayor Swaim related that the building is being constructed with one
cent sales tax monies. He said that all one cent sales tax money
received this year would be used to pay for the Community Center or
operations of the same. He said that the building would be paid
for the first of 1996.
He pointed out that the department has composed a list of items
which will be needed to open the building. He said that funding
the request would delay the payback on the total cost of the
building. He noted that the amount for the items he felt would be
necessary would come to approximately $59,000.00 versus $87,060.00
requested initially.
Mayor Swaim pointed out the items cut from the list noting that he
felt there were other sources that could cover the expenses.
It was pointed out that Regal Ware made a donation to the kitchen
and Mr. Zack Rowan mentioned a gift catalog which may be made
available. He said that requests for use of the banquet rooms are
coming in.
Mayor Swaim voiced that the grand opening date is targeted for the
last week in March.
Alde~an Smith moved, seconded by Alderman Knight that $59,000.00
be taken from one cent sales tax receipts to fund some of the items
requested by the Parks & Recreation Department for the new
Community Center. MOTION CARRIED.
b. ORDINANCE 1040 (#4-95) Ref: Sound System/New Community Center
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF
PURCHASING A SOUND SYSTEM FOR THE JACKSONVILLE COMMUNITY CENTER;
DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Mayor Swaim read a statement from Purchasing Agent Liz Tuck which
related that competitive bidding should be waived in that six bid
packets were sent out, legal notices were issued in the newspapers
and that two vendors attended the pre-bid conference and that the
cost is less than budgeted by the department for the system.
2
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Ol'l.O
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
March 2, 1995
7:00P.M. -7:35 P.M.
Mayor Swaim related that the banquet rooms can't be used until the
sound equipment is in place.
Alderman Wilson moved, seconded by Alderman Knight, that Ordinance
be placed on FIRST READING. ROLl~ CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty voted AYE.
NAY (0). Motion received nine (9) affirmative votes, (0) negative
votes. MOTION CARRIED. Ordinance read FIRST TIME by City
Attorney Robert Bamburg.
Alderman Ray moved, seconded by Alderman Wilson, to dispense with
the reading of the Ordinance in its entirety. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and
Twitty voted AYE. NAY (0). Motion received nine (9) affirmative
votes, (0) negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Lewis that Ordinance be
ACCEPTED ON FIRST READING. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty voted AYE.
NAY (0). Motion received nine (9) affirmative votes, (0) n-egative
votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING.
Alderman Ray moved, seconded by Alderman Wilson to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Keaton, and Twitty voted AYE. NAY (0). Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED. Whenmpon,
City Attorney Bamburg read the Ordinance for the SECOND TIME.
Alderman Sansing moved, seconded by Alderman Ray, that Ordinance be
placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton,
and Twitty voted AYE. NAY (0). Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance
read THIRD AND FINAL TIME by City Attorney Robert Bamburg.
Alderman Knight moved, seconded by Alderman Wilson, that Ordinance
be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton, and
Twitty voted AYE. NAY (0). Motion received nine (9) affirmative
votes, (0) negative votes. MOTION CARRIED.
Alderman Knight moved, seconded by Alderman Wilson, that the
EMERGENCY CLAUSE BE APPROVED AND ADOPTED. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson,
Keaton, and Twitty voted AYE. NAY (0). Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED.
3
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
March 2, 1995
7:00 P.M. -7:35 P.M.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1040 THIS 2nd DAY OF
MARCH 1995.
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: DISCUSSION: DEMOLITION OF CONDEMNED HOUSES
Mayor Swaim related that he met with Mr. Spears and Mr. Bob Martin
and the feeling is that the houses can be torn down with city
equipment after the asbestos is removed by persons qualified to do
so at an approximate cost of $3,600.00 each.
It was pointed out by the City Attorney that all legal notices are
in order.
Alde~an Sansing moved, seconded by Alderman Knight that funds as
budgeted totaling $7,200.00 for the demolition of two houses be
APPROVED. MOTION CARRIED.
APPOINTMENTS: Housing Authority Appointment
Mayor Swaim related that Mr. Robert Whatley has been recommended by
the Housing Authority for re-appointment by the Board.
Alde~an Fletcher moved, seconded by Alderman Ray that Mr. Robert
Whatley be appointed to the Housing Authority for a term to expire
17 March 2000. MOTION CARRIED with Aldermen Wilson and Sansing
voting NAY.
ANNOUNCEMENTS:
Mayor Swaim informed the Council that the "Takings Bill" could
cause the abolishment of the Planning Commission and the City
Attorney added that the Water, Sewer and Street Departments could
also be affected with regard to easements etc.
The Mayor encouraged that contacts be made regarding the issue and
its passage.
4
ADJOURNMENT:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
March 2, 1995
7:00 P.M. -7:35 P.M.
Mayor Swaim adjourned the meeting at approximately 7:35 p.m.
Respectfully,
~L~~r~ MAYOR
City Clerk-Treasurer
5
J
---------------
CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
1-'. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
(Animal Control Dept.)
(Police Department)
(Fire Department)
(CDBG Department)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
MARCH 16, 1995
7:00P.M.
a.
b.
c.
Regular City Council Meeting
March 2, 1995
Regular City Council Meeting
February 16, 1995
Regular Monthly Report/Feb. 1995
Regular Monthly Report/Feb. 1995
Regular Monthly Report/Feb. 1995
Regular Monthly Report/Feb. 1995
Discussion: Retirement Program
.. Millage .. (Ald. Phil Keaton)
ANNUAL REPORT
Resolution 478 {#2-95) Application
for Enterprise Zone/Wright•s Cabinet
Shop
Proposed Update on Policy Manual
Resolution 479 {#3-95)
Ref: The .. Takings Bill ..
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
March 16, 1995
7:00 P.M. -8:00P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on March 16, 1995 at the regular meeting place of
the Council. Alderman Smith delivered the invocation after which
Mayor Swaim led the standing audience in the "Pledge of Allegiance"
to the flag.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty answered ROLL CALL: Mayor
Swaim also answered ROLL CALL and declared a quorum. He expressed
appreciation for those in attendance.
Others present for the meeting were: Mayoral Aide Michael Beeman,
Mayor's Secretary Bertha Tipton, City Attorney Robert E. Bamburg,
City Engineer Duane Reel, Public Works Director Skip Spears, Police
Chief Larry Hibbs, Fire Chief Rick Ezell, CDBG Director Tony Ply,
Annabelle Davis, Planning Commissioner Kenny Elliott, Park & Rec.
Commission Chairman Pat Bond, Mrs. Judy Swaim, Mrs. D.D. Hibbs,
other city employees, interested citizens and members of the press.
INTRODUCTION: Mayor Swaim recognized Police Chief Hibbs who in
turn introduced Officer Tim Welsh and ICO, a K-nine, the second dog
to be purchased by the city for use in the Police Department.
Chief Hibbs stated that the two and one-half year old dog and Mr.
Welsh have completed their training, are certified by their
instructors , and a:x:e u11 Lhe job adding that he is very impressed
with the pair pointing out that they are of great value to the
department. He related that the dog does building searches,
tracks, is certified for four different types of narcotics, and
will detain a person if they try to flee.
He said that two shifts are covered with the aid of police dogs.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of March 2, 1995 for study and action at the next Regular
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Wilson that the minutes
of the Regular City Council Meeting of February 16, 1995 be
APPROVED. MOTION CARRIED.
CONSENT AGENDA: Regular Monthly Reports were submitted by: Animal
Control Dept., Police Department, Fire Department and CDBG
Department.
1
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
March 16, 1995
7:00 P.M. -8:00 P.M.
ANIMAL CONTROL: REGULAR MONTHLY REPORT/FEBRUARY 1995
Alderman Wilson moved, seconded by Alderman Lewis to APPROVE the
monthly Animal Control Report for the month of February 1995.
Report reflects the following:
CONTRIBUTIONS ••••••.•••••••.••••••••••••••• $
ADOPTION/FINES ••••••.••••.•.••••••••••••••• $
SECURITY DEPOSITS •.•••••••••••••.•.•••••••• $
25.00,
524.50,
150.00,
TOTAL.... . . . . . . . . . . . . . . . . . . . . . . . . • . • . . . . . . . $ 699.50.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray,
Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. MOTION
CARRIED.
POLICE DEPARTMENT: REGULAR MONTHLY REPORT/FEBRUARY 1995
Alderman Wilson moved, seconded by Alderman Lewis that the Regular
Monthly Report of the Jacksonville Police Department for the month
of February be APPROVE:D. Said report reflects: Computer
Collections, $54,514.28, Miscellaneous Payments $546.25, Report
Copies $276.00 for a ·total Collections of $55,336.53 ROLL C.ALL:
Aldermen: Knight, Salith, Lewis, Sansing, Uay, Wilson, Fletcher,
Williamson, Keaton and. Twitty voted AYE, NAY (0). MOTION CARRIED.
FIRE DEPARTMENT: REGULAR MONTHLY REPORT/FEBRUARY 1995
Alderman Wilson moved, seconded by Alderman Lewis that the Regular
Monthly Report for the month of February 1995, of the Jacksonville
Fire Department be APPROVED. (Said report .reflects an estimated
fire loss of $227,600.00) ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY 0. MOTION CARRIED.
CDBG: REGULAR MONTHLY REPORT/FEBRUARY 1995
Alderman Wilson moved, seconded by Alderman Lewis that the Regular
Monthly Report for February 1995, of the Community Development
Department be APPROVED. Said report reflects:
Informal Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Public Bearings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
a. Letters to prospective applicants •.••••.••••••••••.••• 4
b. Applications received. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
c. Bids advertised . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
d. Work write-ups & estimates •.•.•••••.•••.•••..••.••••• 4
e. Pre-construction conferences •.•.•••.••••••••••.••••••• 2
2
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
March 16, 1995
7:00 P.M. -8:00 P.M.
f. Appraisals & Environmental reviews .•••••••••••••••••• 2
g. Interim Inspections .................................. 17
h. Final Inspections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
i. Emergency Inspection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
j . Partial payments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
k. Project Close-outs ••••••••••••••••••••••••••••••••••• 1
1. Warranty Repairs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
m. Rehab mortgage released •••••••••••••••••••••••••.•••.• 1
Public Works:
a. Bids Received . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
b. Interim Inspections ................................... 14
c • BUD Workshops • • . • . • • • • • • • • • . • . • • • • • . • • • • . • • . . • . . • • • • . • 0
d. Project Close-out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
e. Contract Awarded . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
ROLL CALL: Alde~en: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION
CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT: Retirement Program "Millage"
Alderman Keaton expressed that he placed the item on the agenda to
discuss the soundness of the Fire Pension Plan which affects the
retirement of numerous firemen. He added that he would like for
the Council to consider a special election regarding a millage
increase in efforts to make the program actuarially sound.
There was a general discussion regarding the LOPFI Plan and the
Fire Pension Plan with Chief Ezell giving an update with regard to
the establishment of the State LOPFI Plan in 1983 into which
police or firemen hired after January of that year became a
participant with regard to retirement.
He said that it was not possible to participate in the "Old Plan"
after that time.
He said that many firemen remained in the "Old Plan" which receives
funds by millage, approved by the voters in the sixties amounting
to 1/2 mill. He related that in the eighties the roll-back put
millage contributions at 3/10 of a mill. He said that the plan
receives insurance turnback money on all property insurance sold
within the state and the county pointing out that it is
proportioned between LOPFI and the "Old Plan" with regard to
3
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
March 16, 1995
7:00 P.M. -8:00 P.M.
membership in each plan. He said that there are more LOPFI members
in the Jacksonville Fire Department than there are participants in
the "Old Plan" of retirement making state contributions more in the
LOPFI plan. He said that the City pays a 6% match and that
employee contributions are now 7%.
He said that LOPFI participants contribute 6% of their salaries
into that plan plus insurance turnback money and money mandated by
the State from city contributions. He said that the LOPFI plan is
mandated for actuarial soundness in this manner.
He said that actuaries have been done on the local plan pointing
out an election in 1992 which failed by fifty (50) votes to
increase millage collections for the "Old Plan". He said that the
try in the 1994 General Election was lost by a greater margin than
fifty (50) adding that confusing issues on the ballot may have
affected the passage of the millage increase item.
He said that, in the general consensus of the pensioners in the
"Old Plan", a special election, with one issue to explain as to the
condition of the plan to the voters, is desirable.
He pointed out Pension Plans in other cities which sought millage
increases in a special election which were effective.
Chief Ezell related that the additional income generated into the
plan would generate enough money to save the plan. He said that
the increase on an average household in the city would only
increase taxes approximately ten dollars annually.
Captain Bill Plunk informed the Council that at the end of 1994 an
analysis of plans across the state with regard to actuarial
soundness. He said that Jacksonville is rated as a class "D" type
plan with a projection to curtail benefits after fifteen years.
He said at this time the plan is approximately $90,000.00 short
noting that at the end of the year an actuary report will be done
with the expectation that the shortfall will reach about
$110,000.00.
Chief Ezell mentioned state legislation, pointing out House Bill
1561, which establishes a guaranty plan whereby the turnback money
would be used to help plans which were unsound. He said that one
of the qualifications is that the plan seeking help is drawing a
full mill from the local resource. He said that the bill is in
committee at this time.
4
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(jl'7
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
March 16, 1995
7:00 P.M. -8:00 P.M.
Alderman Keaton moved, seconded by Alderman Knight that as soon as
is practical, with timing worked out by the City Attorney and Fire
Chief Ezell, that an Ordinance be drafted and that funding from the
Election Fund or the Contingency Fund be approved for a Special
Election to increase millage collections to one mill with regard to
the Jacksonville Firemen's Pension Fund. MOTION CARRIED.
Mayor Swaim said LhaL Len ·thousand dollars was budgeted in the 19~5
budget for elections noting that the charge can run from three to
seven thousand dollars.
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & REC DEPARTMENT: ANNUAL REPORT
Mayor Swaim asked the Council for comments.
asked that they review the report and bring
the Council at their next meeting.
SANITATION DEPARTMENT:
PLANNING COMMISSION:
There being none, he
any questions before
GENERAL: a. Resolution 478 (#2-95) Application for Enterprise
Zone/Wright's Cabinet Shop
A RESOLUTION AUTHORIZING ENDORSEMENT BY THE CITY COUNCIL OF THE
CITY OF JACKSONVILLE, ARKANSAS, FOR WRIGHT'S CABINET SHOP, INC.'S
PARTICIPATION IN AND EXPANSION THROUGH THE ARKANSAS ENTERPRISE ZONE
PROGRAM; AND, FOR OTHER PURPOSES.
Alderman Fletcher moved, seconded by Alderman Sansing that
Resolution 478 regarding an Enterprise Zone application for Wrights
Cabinet Shop be read. MOTION CARRIED. City Attorney Robert
Bamburg read the resolution.
Alderman Fletcher moved, seconded by Alderman Lewis that Resolution
478 (#2-95) be APPROVED. MOTION CARRIED.
b. Proposed Update on Policy Manual
Mayor Swaim pointed out that the information before the Council
should be reviewed with questions at the next regular meeting at
which time an Ordinance, upon the advice of the City Attorney, will
be presented for action. Mr. Bamburg said that state and federal
5
r
\
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
March 16, 1995
7:00 P.M. -8:00 P.M.
law would preempt whatever is covered by the policy manual but
because the manual was passed by ordinance, any changes or
modifications need to be approved by ordinance as well.
Mr. Beeman pointed out that the changes are mainly a "clean-up"
of wording mentioning in particular the Family and Medical Leave
Act, and transfers and reassignments.
c. Resolution 479 (13-95) The "Takings Bill" (Private Property
Protection Act)
A RESOLUTION URGING DEFEAT OF PENDING ARKANSAS HOUSE BILL 1726;
AND, FOR OTHER PURPOSES.
Mayor Swaim related that the bill has gone before the Planning
Commission and the City Attorney.. He pointed out that there is a
lot of confusion regarding the bil l pointing out that the Municipal
League has been accused of making some false statements which could
not be proven by the sponsor of the bill.
Mayor Swaim pointed out the effect that the definition of
"Regulatory Process" with regard to zoning acts, street
development, and expansion would have on the City of Jacksonville.
He related that property owners ability to sue the City would
increase and that anything done to promote growth would be limited
with passage of the bill.
There was a lengthy discussion regarding the interpretation of the
bill both advantageous and detrimental.
Mayor Swaim pointed out that there will be flood insurance
ramifications, zoning changes, general overall growth hindrance to
annexations, right of way acquisitions etc. He related that it has
been requested that the changes regarding green areas and overlay
districts be addressed and that zoning and planning be left as they
are at present by state law.
He said that possibly setbacks could be considered a taking and
could cost the city monetarily.
City Attorney Bamburg said that in his op~n~on the main change
affects the method of property evaluation with regard to payment
made to citizens affected by action by a municipality whether it be
easement, zoning, annexation, setbacks etc. He pointed out that
development costs related to streets, water and sewer, drainage and
the like back on the municipality.
6
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
March 16, 1995
7:00 P.M. -8:00 P.M.
He said that he feels attorney 1 s will attack the method of
evaluation which could be extremely costly to municipalities.
Commissioner Kenny Elliott shared information regarding the
"Takings Bill" received at an Arkansas Planning Assn. workshop in
Hot Springs, AR. He said that the Arkansas Planning Association as
well as Municipalities are definitely opposed to the bill. He said
that basically annexation will be virtually killed mentioning that
compensation may have to be made to property owners affected by
environmental restrictions. He said that he saw no advantage to
the City in passage of the bill.
Mayor Swaim pointed out that contacts to state legislators should
be made by citizens with regard to passage of the bill. He
encouraged each member of the City Council to send a copy of the
resolution to their senator.
Fair market value was discussed. City Attorney Bamburg stated that
appraisals used at this time have three particular standards that
are followed and based on the use of the property an appraiser
arrives at a fair market value. He said the "Takings Bill"
changes fair market value in the method of what is included in the
definition, what can be compensated for, the takings of setbacks,
the inclusion of zoning classifications, broadening the whole scope
which is not in place now. He related that in the normal nature of
getting easements and rezoning activity it is to the point where it
is so vague, its interpretation will meau any and everything.
Mayor Swaim voiced that he is not opposed to compensating people
for the value of their land, that his opposition to the bill is
that it will restrict the city from doing what it needs to do.
Other discussion included past decisions of the Council regarding
a rezoning request of a parcel adjoining Dupree Park and drainage
improvements which might have cost the City money under the
guidelines of the proposed legislation.
Alderman Knight related information regarding Representative Doug
Wood 1 s vote for the bill because he personally felt he was not
compensated properly for a parcel of land.
Mayor Swaim noted that Representative Bennett voted NAY.
Alderman Knight moved, seconded by Alderman Smith to read
Resolution 479 (:#3-95). MOTION CARRIED. City Attorney Robert
Bamburg read the resolution.
7
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
March 16, 1995
7:00 P.M. -8:00 P.M.
It was pointed out that the Farm Bureau is a strong supporter of
the "Takings Bill".
Alderman Knight moved, seconded by Alderman Smith to APPROVE
Resolution 479 (13-95). MOTION CARRIED.
APPOINTMENTS:
ANNOUNCEMENTS: Mayor Swaim announced that the City Council is
officially invited to a Planning Seminar set in place by the
Planning Commission for 17 April 1995 at which information will be
given by Metro Plan regarding the expansion and growth of cities in
a six county Central Arkansas area.
Alderman Reedie Ray announced that the Board of the Jacksonville
Towers voted to rename the towers building "The Jacksonville Herb
Binghaman Towers". He said an official letter would be forthcoming
to name the street leading from South Hospital to the Towers,
"Binghaman Street".
Mayor Swaim pointed out that the street is considered a private
drive and not considered a city street.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 8:00 p.m.
Respectfully,
~?A .~ .... ~ Lu M. Leonar
City Clerk-Treasurer
8
CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES :
5. CONSENT AGENDA:
(Animal Control)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
APRIL 6, 1995
a.
b.
Regular City Council Meeting
March 16, 1995
Regular City Council Meeting
March 2, 1995
Regular Monthly Report/March
RESOLUTION 480 (#4-95)
Ref: Improvement Bonds
ORO. 1041 (#5-95)
Special Election to increase
Millage for pensions
Request to Accept Bid: One
Ton Truck
Increase Petty Cash from
$50.00 to $100.00
Presentation : A Community College
Proposal
ORO. 1042 (#6-95)
Amendments/ Personnel Manual
CIVIL SERVICE
Appointment of Mr. Brad Ford
for a term to expire 4/1/2001
Joint Planning Siminar
April 17, 1995
6:00 p.m. -9:00 p.m.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 6, 1995
7:00 P.M. -8:00 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on April 6, 1995 at the regular meeting place of
the Council. Alderman Smith delivered the invocation after which
Mayor Swaim led the standing audience in the "Pledge of Allegiance"
to the flag.
ROLL CALL: Aldermen:
Fletcher, Williamson, and
also answered ROLL CALL
appreciation for those in
Knight, Smith, Sansing, Ray, Wilson,
Keaton answered ROLL CALL: Mayor Swaim
and declared a quorum. He expressed
attendance.
Others present for the meeting were: Mayoral Aide Michael Beeman,
Deputy City Clerk Susan Davitt, City Attorney Robert E. Bamburg,
City Engineer Duane Reel, Police Chief Larry Hibbs, Fire Chief Rick
Ezell, Economic Director Phil Sullivan, Parks and Recreation
Director Zack Rowan, Mrs. Judy Swaim, Mrs. D.D. Hibbs, Mrs. Sandra
Sansing, other city employees, interested citizens and members of
the press.
INTRODUCTION: Mayor Swaim recognized Alderman Smith who in turn
introduced Chamber of Commerce Executive Director Mr. Mickey Anders
and Mr. Phil Sullivan who introduced Research Asst. Deborah Olson
and Administrive Asst. Michelle Raspberry.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of March 16, 1995 for study and action at the next Regular
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Wilson moved, seconded by Alderman Ray that the minutes of
the Regular City Council Meeting of March 2, 1995 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
ANIMAL CONTROL: REGULAR MONTHLY REPORT/MARCH 1995
Alderman Ray moved, seconded by Alderman Sansing to APPROVE the
monthly Animal Control Report for the month of March 1995.
1
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 6, 1995
7:00 P.M. -8:00 P.M.
Report reflects the following:
CONTRIBUTIONS ••.••••.....•.•••..•.•••...... $
ADOPTION/FINES •.•••••••.•..••••••..•••••••• $
SECURITY DEPOSITS ••••••••••...••...•••••.•• $
25.00,
851.50,
175.00,
TOTAL. . . . . • • . . • . . . . • . . . . . . • . . . . . . . . . • . • • . . . $1,051.50
ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson,
Fletcher, Williamson, and Keaton voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT: RESOLUTION 480 (#4-95)
A RESOLUTION AUTHORIZING THE CITY OF JACKSONVILLE, ARKANSAS
WASTEWATER UTILITY TO OBTAIN FOR IMPROVEMENTS IN THE CITY'S SEWER
SYSTEM THROUGH A SEWER USE TAX REVENUE BOND; AND, FOR OTHER
PURPOSES.
City Attorney Bamburg related that Wastewater Utility is
considering major improvement projects throughout the City with
regard to problem areas. He related that a study, by a
professional consulting firm, will determine where the problem
areas exist and how finances can best be used for improvements. He
related thaL the program qualifies under the State's revolving loan
account, adding that one of the requirements is the passage of
Resolution 480. He stated that any expenditures made after the
passage are subject for reimbursement. He also related that any
bond issue generated from this activity would be brought before the
Counci l for approval. He clarified that the "revolving l oan
account" is basically a low interest loan which is funded by state
and federal dollars. He related that the figures mentioned in the
Resolution are not definite until the study is completed.
Mayor Swaim related that guidelines for E.P.A.'s Clean Water Act is
becoming increasingly more strict and that this type of operation
is federally mandated.
Alderman Knight moved, seconded by Alderman Wilson that Resolution
480 (#4-95) be READ. MOTION CARRIED.
Alderman Ray moved, seconded by J\lderman Sansing to dispense with
the reading of Resolution 480 (#4-95) in its entirety. MOTION
CARRIED.
2
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 6, 1995
7:00P.M. -8:00 P.M.
Alde~an Wilson moved, seconded by Alderman Fletcher to approve
Resolution 480 (#4-95). MOTION CARRIED.
FIRE DEPARTMENT: ORDINANCE 1041 (#5-95)
Mayor Swaim related that pending State legislation provides for
relief for pension funds which are not actuarialy sound, adding
that the fund qualifies if it is currently receiving one mill on
the assessed value of the real and personal property within their
city. He related that the Fire Department has requested that the
question of increasing the levy of tax to one mill be brought
before the citizens for consideration and vote. He related that in
anticipation of including the police pension fund ordinances have
been prepared for consideration, adding that an amendment could
also be approved with regard to Ordinance 1041.
Alderman Knight moved, seconded by Alderman Sansing, that Ordinance
be placed on FIRST READING.
Discussion ensued with regard to combining the issue of police and
fire.
City Attorney Bamburg related that approval of Ordinances 1041 and
1043 would list the issue on the same ballot as separate questions.
ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray-,
Fletcher, Williamson and Keaton voted AYE. NAY ( 0) •
received eight (8) affirmative votes, (0) negative votes.
CARRIED. Ordinance read FIRST TIME by City Attorney
Bamburg as follows:
Wilson,
Motion
MOTION
Robert
AN ORDINANCE PROVIDING FOR THE SUBMISSION TO THE QUALIFIED VOTERS
OF THE CITY OF JACKSONVILLE, ARKANSAS, THE QUESTION OF INCREASING
THE LEVY OF AN ANNUAL TAX SO AS NOT TO EXCEED ONE MILL ON THE
ASSESSED VALUE OF THE REAL AND PERSONAL PROPERTY WITHIN THE CITY OF
JACKSONVILLE FOR THE PURPOSE OF PAYING PENSIONS TO WIDOWS AND/OR
MINOR CHILDREN OF DECEASED AND/OR DECEASED RETIRED FIREMEN AND TO
RETIRED FIREMEN; DECLARING AH EMERGENCY; AND, FOR OTHER PURPOSES.
Alderman Ray moved, seconded by Alderman Knight, to dispense with
the reading of the Ordinance in its entirety. ROLL CALL: Aldermen:
Knight, Smith, Sansing, Ray, Wilson, Fletcher, Williamson and
Keaton voted AYE. NAY (0). Motion received eight (8) affirmative
votes, (0) negative votes. MOTION CARRIED.
Discussion ensued as to any confusion as a result of the timing of
the election.
3
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 6, 1995
7:00 P.M. -8:00 P.M.
Alderman Sansing moved, seconded by Alderma.n Ray to amend Ordinance
1041 to include the police pension fund on the ballot with regard
to the question of an increased millage by 7/10 mill.
Mayor Swaim responded to a question from Council with regard to the
present millage collection of 3/10 and the question of a 7/10 mill
increase to make one mill collected, which will qualify pension
funds for their perspective relief prognun.
Chief Ezell related that the bill before the legislature has passed
the House and he believes it has passed the Senate and is waiting
signature.
Chief Hibbs concurred that it is satisfactory that the issue of
police and fire be combined.
ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson,
Fletcher 1 Williamson and Keaton voted AYE. NAY ( 0) • Motion
received eight (8) affirmative votes, (0) negative votes. MOTION
CARRIED. AMENDMENT TO ORDINANCE 1041 ACCEPTED.
Alderman Smith moved, seconded by Alderman Sansing that Amended
Ordinance 1041 be ACCEPTED ON FIRST READING. ROLL CALL: Aldermen:
Knight, Smith, Sansing, Ray, Wilson, Fletcher, Williamson and
Keaton voted AYE. NAY (0). Motion received eight (8) affirmative
votes 1 (0) negative votes. MOTION CARRIED. AMENDED ORDINANCE
ACCEPTED ON FIRST READING.
Alderman Sansing moved, seconded by Alderman Knight to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Knight, Smith, Sansing, Ray, Wilson, Fletcher, Williamson
and Keaton voted AYE. NAY ( 0) . Motion received eight ( 8)
affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon,
City Attorney Bamburg read the Amended Ordinance as follows:
AN ORDINANCE PROVIDING FOR THE SUBMISSION TO THE QUALIFIED VOTERS
OF THE CITY OF JACKSONVILLE, ARKANSAS, THE QUESTION OF INCREASING
THE LEVY OF AN ANNUAL TAX SO AS NOT TO EXCEED ONE MILL ON THE
ASSESSED VALUE OF THE REAL AND PERSONAL PROPERTY WITHIN THE CITY OF
JACKSONVILLE FOR THE PURPOSE OF PAYING PENSIONS TO WIDOWS AND/OR
MINOR CHILDREN OF DECEASED AND/OR DECEASED RETIRED FIREMEN AND TO
RETIRED FIREMEN AND INCREASING THE LEVY OF AN ANNUAL TAX SO AS NOT
TO EXCEED SEVEN TENTHS OF ONE MILL ON THE ASSESSED VALUE OF THE
REAL AND PERSONAL PROPERTY WITHIN THE CITY OF JACKSONVILLE FOR THE
PURPOSE OF PAYING PENSIONS TO WIDOWS AND/OR MINOR CHILDREN OF
DECEASED AND/OR DECEASED RETIRED P·OLICEMEN AND TO RETIRED
POLICEMEN; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
4
:ITY uF JACKSONVILLE
! ABUU:.TiON SHE:::T BID NUMBER JAX95ooa
ONE TON TRUCK
~M·.M
l.
Q7V
I i. DE SCI<IP TIDN
One Ton Truck
TOTAL PRICE:
ERM~
DEPT . Street DATE 3-'0-95 TIME to:oo a.m.
'
OPENED BY Mayor Swaim -J.S ,
TABUL.t\ TED BY J.iz Tuck j. !"\
lor th Point Ford /ong Ford, Inc./Hen~rix Trucks & //
~
1
Equ1pment ~ I
/
I I I
LINT! ,--~-0 ON! I I -I ON! I I -I ow i 0
' -I lJNJ I I -;;Ri f:c ! ANOUNI ! PRICE" AMOUN! DRf Cr A!10UN1 1 ?R t ::-! AMDUN: 1 PRrr:.c-. AMOUNI
!$1 6825 0 00
!
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l $16590 .95 I
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I I I I
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Delive.rv ' In Stock ; QO tlavs or ~ss i A.oor . <!0 -l·RO ARrl . I I
('? R~rDMMr:t·'nrn B'DD;" 1 "'·D 1 ,, "A' --·-· ~ I 1 !
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""
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 6, 1995
7:00 P.M. -8:00 P.M.
Alderman Smith moved, seconded by Alderman Wilson, that Amended
Ordinance 1041 be placed on THIRD AND FINAL READING. ROLL CALL:
Aldermen: Knight, Smith, Sansing, Ray, Wilson, Fletcher,
Williamson, and Keaton, voted AYE. NAY (0). Motion received eight
(8) affirmative votes, (0) negative votes. MOTION CARRIED.
Amended Ordinance 1041 read THIRD AND FINAL TIME by City Attorney
Robert Bamburg.
Alderman Knight moved, seconded by Alderman Sansing, that Amended
Ordinance 1041 be APPROVED AND ADOPTED. ROLL CALL: Aldermen:
Knight, Smith, Sansing, Ray, Wilson, Fletcher, Williamson, and
Keaton, voted AYE. NAY (0). Motion received eight (8) affirmative
votes, (0) negative votes. MOTION CARRIED.
Alderman Wilson moved, seconded by Alderman Smith, that the
EMERGENCY CLAUSE BE APPROVED AND ADOPTED. ROLL CALL: Aldermen:
Knight, Smith, Sansing, Ray, Wilson, Fletcher, Williamson, and
Keaton, voted AYE. NAY (0). Motion received eight (8) affirmative
votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1041 THIS 6th DAY OF
APRIL 1995.
POLICE DEPARTMENT:
STREET DEPARTMENT: Request to Accept Bid for a One Ton Truck
Mayor Swaim related that the recommended bid is for the second low
bidder by Long Ford, Inc. from Jacksonville, explaining that the
low bidder is Hendrix Trucks & Equipment from Texas. He related
that the Long Ford vehicle has additional features that should be
considered with regard to price.
City Engineer Reel related that a load stabilizer package is
offered by the two local companies, add ing that for the Use of the
truck this package would be beneficial in many areas of
utilization.
Mayor Swaim related that Long Ford (a local vendor) has a truck
available on the lot.
Alderman Keaton moved, seconded by Alderman Smith that the one ton
truck bid from Long Ford, Inc. be Accepted for the amount of
$16,590.95.
It was pointed out that the load stabilizer package is also
beneficial with regard for employee safety.
5
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 6, 1995
7:00 P.M. -8:00 P.M.
It was related that this is a budgeted item in Street Department
funds.
At this time MOTION CARRIED.
PARKS & REC DEPARTMENT: Request to increase Petty Cash
A1de~an Wilson moved, seconded by Alde~an Sansing that the Petty
Cash for the Parks and Recreation Department be increased from
$50.00 to $100.00. MOTION CARRIED.
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: a. Presentation Proposal for a Community College
Alderman Knight related that Mr. Glenn Davidson who asked to be
sponsored with regard to the presentation is no longer present at
the meeting. She suggested that the item of business be withdrawn.
Mayor Swaim related that he has met with UALR and ASU, explaining
that UALR has offered classes at the local schools; attendance has
not been sufficient for a continual program. He stated that part
of the reason is because of what is already available.
Economic Development Director Phil Sullivan related that education
opportunities are available through the Little Rock Air Force Base
Education Center, offering twenty-five academic degree programs and
certified vocational programs. All classes are open to the public
and all programs are accredited. He pointed out that one could
obtain a master's degree without leaving the City of Jacksonville,
adding that these opportunities exist for the citizens of
Jacksonville at no facilities or staff costs.
Mayor Swaim related that State Law provides that state funds cannot
be used to build community colleges for capital improvements it
would have to be provided by those communities through a bond issue
and tax. He explained that citizens would have to vote to raise
taxes to sponsor such an endeavor.
b. ORDINANCE 1042 (#6-95)
AN ORDINANCE AMENDING THE CITY OF JACKSONVILLE PERSONNEL POLICY
MANUAL; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Personnel Director Michael Beeman related that this is a
housekeeping measure to assure compliance with federal law.
6
~----------------------------------------~------------~--------------------------
[
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 6, 1995
7:00 P.M. -8:00 P.M.
Alderman Knight moved, seconded by Alderman Smith, that Ordinance
1042 be placed on FIRST READING. ROLL CALL: Aldermen: Knight,
Smith, Sansing, Ray, Wilson, Fletcher, Williamson and Keaton voted
AYE. NAY (0). Motion received eight (8) affi~ative votes, (0)
negative votes. MOTION CARRIED. Ordinance read FIRST TIME by
City Attorney Robert Bamburg.
Alderman Ray moved, seconded by Alderman Smith, to dispense with
the reading of the Ordinance in its enti~ety. ROLL CALL: Aldermen:
Knight, Smith, Sansing, Ray, Wilson, Fletcher, Williamson and
Keaton voted AYE. NAY (0). Motion received eight (8) affirmative
votes, (0) negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Sansing that the
Ordinance be ACCEPTED ON FIRST READING. ROLL CALL: Aldermen:
Knight, Smith, Sansing, Ray, Wilson, Fletcher, Williamson and
Keaton voted AYE. NAY (0). Motion received eight (8) affi~tive
votes, (0) negative votes. MOTION CARRIED.
Alderman Sansing moved, seconded by Alderman Wilson to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Knight, Smith, Sansing, Ray, Wilson, Fletcher, Williamson
and Keaton voted AYE. NAY (0). Motion received eight (8)
affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon,
City Attorney Bamburg read the Ordinance.
Alderman Wilson moved, seconded by Alderman Ray, that the Ordinance
be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen:
Knight, Smith, Sansing, Ray, Wilson, Fletcher, Williamson, and
Keaton, voted AYE. NAY (0). Motion received eight (8) affirmative
votes, (0) negative votes. MOTION CARRIED. Ordinance read THIRD
AND FINAL TIME by City Attorney Robert Bamburg.
Alderman Wilson moved, seconded by Alderman Sansing, that the
Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight,
Smith, Sansing, Ray, Wilson, Fletcher, Williamson, and Keaton,
voted AYE. NAY (0). Motion received eight (8) affirmative votes,
(0) negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Sansing, that the
EMERGENCY CLAUSE BE APPROVED AND ADOPTED. ROLL CALL: Aldermen:
Knight, Smith, Sansing, Ray, Wilson, Fletcher, Williamson, and
Keaton, voted AYE. NAY (0). Motion received eight (8) affi~ative
votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1042 THIS 6th DAY OF
APRIL 1995.
7
CITY OF JACKSONVILLE~ ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 6, 1995
7:00 P.M. -8:00 P.M.
Mayor Swaim related that due to the Engineering Department's
efforts in the area of flood control, the City of Jacksonville has
received in the Community Rating System a class nine rating along
with an additional five percent discount in relation to the flood
control program. He stated that this will be an area that is
continually worked on commending the Engineering Department, Public
Works and the Street Department. He state that we currently
receive a 10 percent discount,
APPOINTMENTS: Civil Service Appointment of Mr. Brad Ford for a
term to expire 4/1/2001.
Alderman Knight moved, seconded by Alderman Smith to approve the
appointment of Mr. Brad Ford for a term to expire 4/1/2001. MOTION
CARRIED.
INSURANCE PROGRAMS
Mayor Swaim requested volunteers to form a committee that would
review a deferred tax savings plan and caferteria plan for the
employees and make a recommendation at a later time to the Council.
Alderman Ray volunteered.
Mayor Swaim requested that the Council member give the matter
consideration and get in touch with Paul Mushrush.
PRE-SCHOOL
Mayor Swaim related that the Day Care Center has not been closed as
rumored. He stated that the decision to close is one belonging to
a Parks & Recreation Department. He related that the Parks
Commission will be addressing that issue and anyone wishing to
express their feeling should contact the Parks Commission.
ISO FIRE RATING
Chief Ezell related that the City is in a good position and is
ready to recieve its new ISO fire rating.
ANNOUNCEMENTS: Mayor Swaim reminded the City Council of the
Planning Seminar for 17 April 1995.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 8:00 p.m.
Resp tfu:j.ly,
'"~~·~ Lu"'l-a' M. Leonar
City Clerk-Treasurer
8
J
CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES :
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
Police Department
Fire Department
Recycling
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
APRIL 20, 1995
a.
b.
Regular City Council Meeting
April 6, 1995
Regular City Council Meeting
March 16, 1995
Regular Monthly ReporVMarch
Regular Monthly Report/March
1st Quarterly ReporV1995
Request to Accept Bid:
Telecommunications System
PRESENTATION: River Project
given by Judge Villines
WASTEWATER COMMISSION
Re-appointment of J.C. George
for a term to expire 4/20/2000
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 20, 1995
7:00 P.M. -7:30 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -fl INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on April 20, 1995 at the regular meeting place of
the Council. Alderman Fletcher delivered the invocation after
which Mayor Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray,
Fletcher, Williamson, and Keaton answered ROLL CALL: Mayor Swaim
also answered ROLL CALL and declared a quorum. He expressed
appreciation for those in attendance.
Others present for the meeting were: Mayoral Aide Michael Beeman,
Deputy City Clerk Susan Davitt, City Attorney Robert E. Bamburg,
City Engineer Duane Reel, Public Works Director Skip Spears, Police
Chief Larry Hibbs, Fire Chief Rick Ezell, CDBG Director Tony Ply,
Economic Director Phil Sullivan, Industrial Specialist Jerry
Halsell, Chamber of Commerce Director Mickey Anders, Mrs. Judy
Swaim, Mrs. D.D. Hibbs, Mrs. Edith Smith, Mrs. Sandra Sansing,
other city employees, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of April 6, 1995 for study and action at the next Regular
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Lewis that the minutes
of the Regular City Council Meeting of March 16, 1995 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA: Regular Monthly Reports were submitted by:
Police Department, Fire Department, Recycling, and CDBG Department.
POLICE DEPARTMENT: REGULAR MONTHLY REPORT/MARCH 1995
Alderman Sansing moved, seconded by Alderman Ray that the Regular
Monthly Report of the Jacksonville Police Department for the month
of March be APPROVED. Said report reflects: Computer Collections,
$63, 246. 63, Miscellaneous Payments $1, 044. 50, Report Copies $2 84. 00
for a total Collections of $64, 57 5 .13 ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Fletcher, Williamson, and
Keaton voted AYE, NAY (0). MOTION CARRIED.
1
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 20, 1995
7:00 P.M. -7:30 P.M.
FIRE DEPARTMENT: REGULAR MONTHLY REPORT/MARCH 1995
Alderman Sansing moved, seconded by Alderman Ray that the Regular
Monthly Report for the month of March 1995, of the Jacksonville
Fire Department be APPROVED. (Said report reflects an estimated
fire loss of $65,000.00) ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Fletcher, Williamson, and Keaton voted AYE.
NAY 0. MOTION CARRIED.
QUARTERLY RECYCLING REPORT: 1ST QTR. 1995
Alderman Sansing moved, seconded by Alderman Ray that the quarterly
recycling report be APPROVED. Said report reflects the following
for the 1st quarter of 1995.
Sale of Alum. cans, Paper (Newspaper, Computer, White, Mixed),
Cardboard, Scrap Metal, Plastic #1, Plastic #2 was $ 16,483.12;
total Lbs. collected for Sale 341,300.
Ground Yard Waste 6,678 Cubic Yards.
Number of people through Recycling center 2,235.
Public Works Director Skip Spears offered a comparison on the
recycling report stating that there has been a 20% increase in the
pounds collected this quarter over the same quarter last year with
a 235% increase in price for the sale of those materials. He then
agreed with Mayor Swaim who related that he is under the impression
that the price increases will not remain this high for an extended
period of time. He related that prices are very dependent on the
economic forces around the world, adding that because it cannot be
predicted in long terms, it is not very helpful providing funding
for planned Sanitation projects.
Mayor Swaim commended Mr. Spears for his efforts in recycling such
as load co-oping which enables him to get the best prices
available.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray,
Fletcher, Williamson, and Keaton voted AYE. MOTION CARRIED.
CDBG: REGULAR MONTHLY REPORT/MARCH 1995
Alderman Sansing moved, seconded by Alderman Ray that the Regular
Monthly Report for March 1995, of the Community Development
Department be APPROVED. Said report reflects:
2
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 20, 1995
7:00 P.M. -7:30 P.M.
Informal Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Conducted Seminar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Rehab:
a. Letters to prospective applicants .••..•••..•.•• 2
b. Applications received •.•••••••.•.••••••.•...••. 3
c. Bids advertised . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
d. Work write-ups & estimates ••..••....•.•.•••.•.• 2
e. Pre-construction conferences ••.•....•.••••...•. 2
f. Appraisals & Environmental reviews ..•.••.•.•.•. 3
g. Interim Inspections .•••••••.•.••..••••••.•...•. 24
h. Final Inspections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
i. Emergency Inspection •..•••.•.••...••••••.•..••. 3
j . Partial payments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
k. Project Close-outs •.••••••••.•••..•••••••••.••. 2
1. Warranty Repairs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Public Works:
a. Bids Received . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
b. Interim Inspections ....•....................... 15
c. HUD Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
d. Proj act Close-out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
e . Contract Awarded . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
ROLL CALL: Aldermen: Knight, Smith, Lewis,
Fletcher, Williamson, and Keaton voted AYE, HAY
CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION:
Sansing, Ray,
(0). MOTION
GENERAL: a. Request to Accept Bid: Telecommunications System
3
'
CITY UF JriCKSON\t'IL:...E OPE:NED BY
TABULATED BY
tolayor Tormy ~
! ABUL!:.EJN Si-iET BID NUMBER Jax95009 DEPT . City DATE 4-11-95 TIME 10:oo a.m. hlz Tlrl IV '·
Telecamn:mications System /ocs I
I
I
I Heritage
Ccrmumications
Inc. ..
: J :
/Gill Tel~ I
I Operations Cent:raJ/
Area I
I I
I I I I I
I
I
I
I
'I-"" r-" nr~~;;>·p-InN I UNJ I I nMOUN-I UN ! I ., IJMOUN-; ON!: i AMDUN-I ON!! . !!.MOUN-I UNJ I I ., 10UN-·Nr::· · .,;, :. ''-.)L"l : u 1 :::pfr c ! . . I . Pf?frr-.. • 1 ! ?~f[T : .. : , oRrt ;:-' .. I :;Rff.f' .:.:!·. 1
1 1 Telecciliili:J!)Citian System
TrC!Ge in
~axes
Option-four-hour rminterrupt:able
pc:ll,;er source*
TOTAL PRIC::
~$14059.98
-800.00
913.90
200.00
!
'$15266.95
i
737.02
2873.33 !
-~· T=-?.W' I ~ _ I..._ ~~ '"" I 2%~n 0 ~~
10: •• • • , • 1 . -. --r
(j ,.. not inclu:led l.n Total Cost but 1S reccnmended l.n case of ;arergency s1tuab.on 1
C..) RE:::OMM~i'JDED B!DD:::R i ocs t--4
lJJ
I
i
~19378.65
i
872.04
356.00
Nolie
Q)
(;J
+
D
, I
:'
j
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 20, 1995
7:00 P.M. -7:30 P.M.
Mayor Swaim related that the telephone system at City Hall is
antiquated and it has become increasingly difficult to find parts.
He then related that two years ago the telephone company suggested
changing for that reason. He related that the low bid offered by
BCS is the same system now being used by the Parks and Recreation
Department which has proven to be satisfactory.
Alderman Knight moved, seconded by Alderman Smith to approve the
low bid from BCS in the amount of $14,173.91 budgeted funds from
line item City Ball Expense. MOTION CARRIED.
b. PRESENTATION: River Project given by Judge Villines.
Mayor Swaim introduced County Judge Buddy Villines to discuss a
River Project for consideration by the public.
Judge Villines related that when cities work together on projects
all the citizens benefit. He mentioned joint efforts with the
County Jail Facility, communication improvement efforts for Police
Departments, and the Solid Waste Management Programs which have
enjoyed success. He related that because of competition changes in
the world major market places will be the identified areas in the
future not cities or counties. HE! encouraged the reading of a book
written by Neal Pierce entitled Citistates. He stated that
economic issues are the concern of the area and not just one
community. He related that after analyzing the industry which
involves sports, entertainment, concerts, big shows and cpnventions
it was discovered that the industry employees are spread throughout
the county. He related that after a review of the area by he and
the Mayors of Little Rock and North Little Rock recommendations for
War Memorial Stadium, Barton Coliseum, State House Convention
Center and an arena were formulated. He then pointed out that
state legislation which puts money back into state owned facilities
has already dealt with War Memorial and Barton Coliseum.
He related that the State House Convention Center and an arena is
the focus of the River Front Project. He related that the project
will create an environment which people will be drawn to. He
stated that he feels it is a project that everyone in the county
would want to be a part of. He related that there are several
ideas under consideration such as negotiations with Union Pacific
Railroad to secure the bridge to develop a tramway of older railway
cars as an attraction, and circular walkways on bridges. He
related that getting the most out of the river setting on both
sides of the river is key. He stated that it was concluded that a
downtown arena would be a better location than one in the suburbs,
4
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 20, 1995
7:00 P.M. -7:30 P.M.
because facilities in the outlining area did not stimulate further
development, adding that the trend of construction has returned to
the core of an area. He cited the project developed in the
Cleveland area as an example, pointing out that downtown
construction generally stimulates other economy in the area. He
related that the north shore is the target site because the south
shore of the river has plans to develop a cultural and
entertainment district, which will host the central library system,
farmers market, and the museum of science and history; adding that
they are already funded for these projects. He related that the
north and south shore are working together to collate their efforts
for maximum benefit on both sides of the river, adding that is
basically how the plan came together. He stated that with regard
to the state owned facilities (War Memorial and Barton Coliseum) a
plan for revenue sharing taxes was negotiated. He related that
arguments have been raised as to who should carry the majority of
responsibility state, local business or regional area depending on
ownership and profitability. He then related that financing would
be a twenty million dollar contribution from the state over a four
year period, the private sector would contribute ten million and
the one year one cent sales tax would generate forty-five million
for a total of seventy-five million for construction and linking
both sides of the river. He related that he is talking with the
various city councils in a grass roots campaign to help ensure
success for the project. He related he has been pleased with the
response from city council and quorum court members. He related
that later in the summer there would be an election for the one
year one cent issue. He pointed out what the parameters of the
project would be and presented a rendition of the completed
project, relating that a deck would be built to handle parking and
informed the Council of the different accesses to and from the
project that would handle traffic flow. He stated that
conceptually the rendition give an idea of how the boat traffic
will be improved along with ideas for the bridges in the area. He
then stated that the capacity for the arena would be between
fifteen and twenty thousand depending on cost variables, relating
that the facility will be able to handle concerts, basketball games
and large meetings. He stated that it would be an additional cost
to set up for ice hockey or exhibition space because of special
wiring under the floor with wider door to accomadate trucks. He
stated that the goal is twenty thousand seat capacity. He related
that at the end of May there would be a meeting involving regional
councils to officially set the project into motion, pointing out
that the key to success is to have everyone involved and committed;
adding that he would be asking the City Council to approve a
Resolution of support in the future.
5
--------------------------------
\
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 20, 1995
7:00 P.M. -7:30 P.M.
Alderman Fletcher questioned the safety factor for citizens who do
not like to go into Little Rock.
Judge Villines related that there was the same reation in other
cities that have completed the same type of projects and it has
been something that the citizens have been proud of, adding that
sometimes the perception of safety is more of a concern than a real
issue. He assured Alderman Fletcher there would be adequate
security.
Alderman Ray related that he works in the area of the proposed
project and that 0.3 is the crime rate for that area, adding that
the security is good.
Judge Villines related that other communities are willing to make
the investment which would bring similar projects to their area.
He related hat we (the area) will loose the opportunity to complete
with other areas without a commitment to work together. He stated
that this project can bring FCC basketball, Razorback basketball,
and NCAA tournaments into the area. He stated that "there is a
multitude of reasons to be for it, granted there are some reasons
and concern s that people might vote against it; but I hope we
really look at it hard and see that ultimately it will be good for
all of us."
Discussion ensued as to the turnover of the tourist dollar and the
different activities that will bring those dollars in and the
different surrounding areas that will receive benefit from them.
APPOINTMENTS: WASTEWATER COMMISSION APPOINTMENT
Alde~an Smith moved, seconded by Alde~an Knight to approve the
Wastewater Commission re-appointment of J.C.George for a te~ to
expire 4/20/2000.
ANNOUNCEMENTS:
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:30p.m.
Respectfully,
Ltffi.~o~..u/
City Clerk-Treasurer
6
CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
1. OPENING PRAYER :
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
(Animal Control)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
MAY 4, 1995
a.
b.
a.
b.
c.
Regular City Council Meeting
April 20, 1995
Regular City Council Meeting
April 6, 1995
Regular Monthly Report/April
Request to Accept Bid: 1995
Asphalt Overlay Program
Request to Accept Bid: Laurel
Street Drainage
Request Matching Funds for Library
Improvements of $6,500.00
Resolution 481 (#5-95) Ref: Outlining
Incentives for Recruiting Industry
DISCUSSION: Establishment of Tourism
and Promotion fund
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 4, 1995
7:00 P.M. -7:36 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on May 4, 1995 at the regular meeting place of the
Council. Alderman Smith delivered the invocation after which
Krystal Gordon led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: Aldermen: Knight, Smith, Sansing, Wilson, Fletcher,
Williamson, Keaton and Twitty answered ROLL CALL. Alderman Lewis
arrived at approximately 7:02p.m. PRESENT nine (9), ABSENT (1).
Mayor Swaim also answered ROLL CALL and declared a quorum. Be
expressed appreciation for those in attendance.
Others present for the meeting were: Mayoral Aide Michael Beeman,
Deputy City Clerk Susan Davitt, City Attorney Robert E. Bamburg,
City Engineer Duane Reel, Economic Development Director Phil
Sullivan, Police Chief Larry Hibbs, Fire Chief Rick Ezell, Chamber
of Commerce Director Mickey Anders, Industrial Specialist Jerry
Halsell, Mrs. Judy Swaim, Mrs. D.O. Hibbs, Mrs. Sandra Sansing,
Mrs. Edith Smith, other city employees, interested citizens and
members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of April 20, 1995 for study and action at the next Regular
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alde~an Sansing moved, seconded by Alderman Lewis that the minutes
of the Regular City Council Meeting of April 6, 1995 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
ANIMAL CONTROL: APRIL 1995
Alde~an Sansing moved, seconded by Alderman Lewis to APPROVE the
monthly Animal Control Report for the month of April 1995.
Report reflects the following:
CONTRIBUTIONS. • • . • • • • . • • • • • • • • . • • • . • • • • • • • $
ADOPTION/FINES .•••••••••••••.•••••.••..••• $
SECURITY DEPOSITS ••••••••••..••••.•.•••...• $
o.oo,
611.00,
250.00,
TOTAL. . . . . . . . . . • • . • . . . . . • • . . . . . . . . . . . . . . . • $ 861.50.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson,
Fletcher, Williamson, Keaton and Twitty voted AYE. MOTION CARRIED.
1
------
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: a.
Overlay Program.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 4, 1995
7:00 P.M. -7:36 P.M.
Request to accept bid: 1995 Asphalt
Mayor Swaim made reference of ·the list of planned streets for the
1995 Overlay Program. He noted that the list is prepared by the
City Engineer, Public Works Director and the Street Superintendent.
(a copy of this report is included in these minutes as Exhibit
"A".)
Alderman Wilson moved, seconded by Alderman Knight to ACCEPT the
low bid from Freshour Construction Company, Inc. in the amount of
$25.83 in quantities of four thousand tons or more.
Mayor Swaim pointed out that Freshour was awarded the contract last
year, adding that the work was satisfactory.
MOTION CARRIED at this time.
Discussion ensued as to changing the name of Industrial Drive,
which is not necessarily indicative of the type of businesses
located there with Mayor Swaim pointing out that the Planning
Commission is also interested in the endeavor. He invited
suggestions for the name change be submitted to him.
Mayor Swaim pointed out that the street known as Pennpointe was
installed one lot deep before the subdivision was developed,
stating that the street from Harris Rd. to the West 200' is not
part of the development of Pennpointe.
b. Request to Accept Bid: Laurel Street Drainage.
Mayor Swaim pointed out the range from high bid to low bid.
City Engineer Reel related where the drainage project is located,
adding that it is designed to drain low areas on the end of Oak
Court and Oak Street. He stated that the estimate of the project
and low bid were close.
2
CITY Or JACKSONVILLE
TABULATiON sr.E~T BID NUMBER IAxgsa1s
1995 Asphalt Overlay Program
'
OP~NED BY Lu Leonard 'lrt:
DEPT . Street DATE 5-J-95 TIME 1 a· 1 5 a m TABULATED BY 1 iz Tuck of~
I I I /r~.C. Rowlett Freshour Canst.
/ Canst. Co., In/Canst. Co., In/. I I
I !
f I
I I I I I
'-'"
I
1 1-M 1 -: ~ "'" 1 DN11 1 ou- -1 uN-1 ~-1 0 1-1 UNIT 1 T I uNn I 1 UNll 1 ·Nu.· 1 QIY. ! DESL-RlPdON : PRJC::-l AM NT , PRier AM UN . PRirF, AMOUN ! PRT\.::-AMOUNT DRHT _ AHOUNT
I
l
I
I
I
I
i
!
j
j
I
!
i
I
i
.I
I
i j Estimated Quantity 8,799 Tons (15 !
I !tons parking lot paving) i
1. l !100-200 Tons 1 32.00
1
$ 32.00
1
$ 37.00
1
$ 37.00 I
I
I
2. 1 201-500 Tons 32.00 32.00 32.00 32.00
3. 1 501-1000 Tons I 32.001 32.00 I 25.831 25.83 I
l 4 . !1001-2000 Tons I 32.001 32.00 I 25.83 1 25.83
I i I 5. I i 2001-4000 Tons I 28.00: 28.00 I 25. 83 ! 25.83 I
!
6 . I 1
over 4000 Tons
I
2 8 . OOj 2 8 . 00 I 25.831 25.83
I ' 3. ool 20202. oo 7. p734sy1Shape subgrade .0661 4444.44
! I
I
i
I I
TOTAL PRICE:
-~ '')M' I t.R ..J t
l I I l l !
0 RECOMMENDED BIDDER j I Ereshour Coos t
1
j I I i 0
0
0
Cl) v
-C
4::>
~
e
)
~
;:J
)
0. ~
Ij
::1
~ r: ....
fl
t::l
~ ...::
0
'-::1 -,:..
~ ...:: -
t-
u:
1.!:
0
:r
CITY OF JACKSONVILLE OP~NED BY Lu Leonard j{~ IP
I
I
1
!
i
i
I
!
1
I
I
!
TABULATION SHE[I BID NUMBER JAX95016 DEPT . Street DATE 5-1-95 TIME 1 o · oo a m TABULATED BY
1.
2.
3.
4.
5.
6 .
0
0
0
0
0
(()
Laurel Street Drainage Cons t. !utility /.uilding &
/
Management & Utility Inc.
I
I
1 Jefco Const. j Inc.
s & J
QTY . ! DESCRIPTION
. r 1 ; 150cy j Excavation ·11.10 2565.00 t$15.00
132lf i Concrete Ditch bottom (5'4" oide 30.25 125118.00 [ 18.00
6"thick)
250ea Concrete Block (8x8x16) 4.00 I 9000.00 I 6.00
!Construction Layout 000.001 1000.001500.00 lump
sum
I
.2 !clearing & Grubbing · 7oo.ool 540.00 15000.00
Acres! 1
!
j
I
I
780sy (seeding & Fertilizing .50 1 890.00 .75
TOTAL PRIC~
TE:Rt·1S
Const
1000.013000.001
133s.od 4.oo
I
RECOMMENDED BIDDER Utility Mgt.
I
$ 2250.01$20.00
26624.09 28.00
u25o.od 4.30
3000.011000.00
600.0r000.00
7I2o.oo ! 1.00
i
I
$
1000.0
1780.0())
---------------------·-·-----
I j z T11ck J~
AMOUNT
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 4, 1995
7:00 P.M. -7:36 P.M.
Alde~an Keaton moved, seconded by Alde~an Knight to ACCEPT the
low bid from Utility Management & Construction in the amount of
$33,561.00 for the Laurel Street Drainage Project with fund to be
drawn from the Drainage and Street Drainage Funds. MOTION CARRIED.
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: a. Request for Matching Funds for Library Improvements
of $6,500.00.
Mayor Swaim related that the total proposed outlay of funds will be
$73,047.00 of which the share from the City will be $6,500.00 with
the library contributing the remaining $67,54 7. 00. He related that
the library will purchase on-site computers, security system,
printers, modems, telecommunications switch, and pro rata cost of
software, tape loading, barcoding and initial training.
Alderman Wilson moved, seconded by Alderman Sansing to approve the
matching library funds of $6,500.00.
Mayor Swaim pointed out that as a non-budgeted item these funds
will come from the Contingency Fund.
MOTION CARRIED at this time.
b. Resolution 481 (#5-95) Outlining Incentives for Recruiting
Industry. Resolution 481 reserved, not presented at this time.
Mayor Swaim related that after reviewing the proposed Resolution,
Mr. Mickey Anders and himself would like to clarify the proposal
with AIDC. He related that while currently participating in the
Arkansas Enterprise Zone Program other cities are offering
incentives that have not been offered by the City of Jacksonville
in the past.
Chamber of Commerce Director Mr. Anders related that the bottom
line is to strengthen the City's position for industrial
recruiting. He related that competition with other cities is an
issue of concern. He stated that other cities may offer a tax
incentive or rebates such as Little Rock who offers a rebate on
their 1/2 cent sales tax for industry recruiting. He outlined the
desire by companies to know what kind of commitment the community
is willing to make. He concluded by saying that a Resolution of
3
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 4, 1995
7:00P.M. -7:36 P.M.
this type will strengthen our standing with the Arkansas
Development Commission, who has funds which are used as tie
breakers with regard to companies and infrastructure. He pointed
out examples of the types of incentive programs which cities are
able to offer industries with regard to city, state, and county
sales taxes. He related that at the next meeting he hopes to give
an analysis of a typical case with regard to how many dollars are
involved.
Mayor Swaim related that if it is a new industry they will purchase
items locally which will generate business among our local
merchants creating more than one advantage for the city. He stated
that industry will have to qualify for the AIDC rebates before they
can qualify for rebates that may be offered by the City of
Jacksonville.
c. DISCUSSlON for Establishment of a Tourism and Promotion fund.
Mayor Swaim pointed out that the fastest growing influx of money in
the State of Arkansas in the past several years has been tourism
dollars. He said that the City is now able to take advantage of
attracting tourists in part because of the new Community Center
with regard to conventions, etc. He said that many cities set
aside funds for promoting tourism and that he desired to start a
program to promote the City of Jacksonville in a very positive
manner. He suggested that to start the fund, three to five
thousand dollars be set aside in promotion efforts. He noted that
crime is low in the city.
Alderman Wilson moved, seconded by Alderman Knight that $5,000.00
from the Contingency Fund be set aside establishing a "Tourism and
Promotion Fund".
The Mayor said that he might present a request later in the year to
increase the fund if progress is made in the matter. He said that
he would be looking at the progress of other cities and the means
used in their tourism efforts.
Alderman Knight suggested that a plan for the program would aid the
Council at budget times with regard to funding.
Alderman Wilson voiced that the Municipal League might be
encouraged to meet in the City.
4
CITY OF JACKSONVILLE, ARKANSAS
r REGULAR CITY COUNCIL MEETING
MAY 4, 1995
7:00 P.M. -7:36 P.M • ..
Mayor Swaim noted that he has invited several groups mentioning in
particular the Municipal Clerks Assn. and pointing out an open
house concerning Little Rock Air Force Base which will bring
tourists into the area.
Alderman Fletcher expressed that working with Mr. Phil Sullivan in
the Economic Development Department might be beneficial in the
endeavors regarding promoting the City and Main Street
Revitalization.
Mayor Swaim alluded to a meeting at noon during which Mr. Sullivan
made a presentation regarding surveys of the area with suggestions
of ways to improve downtown Jacksonville from the business people
in attendance. (Data of that meeting was provided each Alderman at
the Council Meeting.)
He related that more participation from the downtown merchants is
desired. He said that plans are being made to get the center of
business for the City of Jacksonville downtown and that meetings
with some of the merchants indicate that there is a willingness to
spend some money to revitalize the area and move Jacksonville
forward.
Mr. Sullivan said that there were thirty-six persons in attendance
at the noon meeting.
At this time the MOTION CARRIED to the previous motion setting
aside $5,000.00.
APPOINTMENTS:
ANNOUNCEMENTS:
Mayor Swaim announced the Municipal League meeting in the month of
June in Little Rock and encouraged the Council to attend pointing
out that pertinent information can truly be gleaned with regard to
legislative action and give an opportunity to learn from progress
made by other cities.
The City Clerk announced that receipt of a letter from Carolyn
Staley, County Clerk, set May 18, 1995 as the last day to register
voters for the Special Election to be held June 8, 1995 regarding
a millage increase requested by the Fire and Police Departments
which relates to their Pension Funds.
Fire Chief Ezell noted efforts of both departments with regard to
the upcoming election. He announced that two informational
5
~43
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 4, 1995
7:00 P.M. -7:36 P.M.
meetings for the public at large are set for 7:00 pm; one at the
new Community Center for May 25 for Wards three (3), four (4), and
five (5), and one at the Jacksonville Boy's and Girl's Club for May
30 for Wards one (1) and two (2). He invited the Council to attend
the meetings pointing out that members of both departments will be
there along with he and Chief Hibbs to answer questions.
Concern regarding graffiti was expressed by Alderman Fletcher.
Mayor Swaim made brief comments regarding efforts to take care of
the problem and encouraged that addresses be made available to him.
He said that there are no specifics by ordinance to address that
particular issue as he pointed out that there are several
interested individuals who are willing to help with painting and
businesses that donate the paint.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:36 p.m.
Respectfully,
~~~a ~
City Clerk-Treasurer
6
CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
1. OPENING PRA YEA:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(Fire Department)
(Police Departm ant)
(CDBG)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
MAY 18, 1995
Regular City Council Meeting
May 4, 1995
Regular City Council Meeting
April 20, 1995
Regular Monthly Report/April
Regular Monthly Report/April
Regular Monthly Report/April
10. STREET DEPARTMENT: a. Request to Accept Bid: Front
End Loader
11. PARKS & REG DEPT:
13. PLANNING COMMISSION:
12. SANITATION DEPARTMENT:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
b.
a.
b.
Ord. 1044 (#8-95) Waiving
Competitive Bidding Ref:
Street Sweeper Repair
Ord. 1043 (#7-95) Waiving
Competitive Bidding Ref:
Martin Street Pool Repair
Resolution 481 (#5-95) Outlining
Incentives for Recruiting Industry
Request to Accept Bid: Uniform
Rental Agreement
WATER COMMISSION
Mike Mitchell to fill the unexpired
term of Chuck Drummond/term to
expire 4-20-1 996
PARKS & REG. COMMISSION
Reappointment of Lindy Bollen, Jr.
for a term to expire 5-9-2000
---------~-
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 18, 1995
7:00 P.M. -8:00 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on May 18, 1995 at the regular meeting place of the
Council. Alderman Smith delivered the invocation after which Mayor
Swaim led the standing audience in the "Pledge of Allegiance" to
the flag.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty answered ROLL CALL: Mayor Swaim also
answered ROLL CALL and declared a quorum. He expressed
appreciation for those in attendance.
Others present for the meeting were: Mayoral Aide Michael Beeman,
Deputy City Clerk Susan Davitt, City Attorney Robert E. Bamburg,
City Engineer Duane Reel, Public Works Director Skip Spears, CDBG
Director Tony Ply, Fireman Bill Baldridge, Chamber of Commerce
Director Mickey Anders, Industrial Specialist Jerry Halsell, Water
Department Superintendent Ken Anderson, other city employees,
interested citizens and members of the press.
PRESENTATION: Mayor Swaim invited Larry Townsend to join him in
recognition of exchange students living in the Jacksonville area
and attending the local high schools. Honorary Citizenship Awards
were presented to the students by Mayor Swaim.
Mr. Townsend related that there are several exchange student
programs which sponsor students from all over the world, adding
that forty students are being sponsored in Jacksonville and the
surrounding area. He stated that he would be happy to help anyone
wishing to sponsor an exchange student.
Alderman Ray invited the exchange students to attend the
International Rotary luncheon on Monday, May 22, 1995.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of May 4, 1995 for study and action at the next Regular
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Ray that the minutes of
the Regular City Council Meeting of April 20, 1995 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA: Regular Monthly Reports were submitted by: Fire
Department, Police Department and CDBG Department.
1
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 18, 1995
7:00 P.M. -8:00 P.M.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty voted AYE. MOTION CARRIED.
FIRE DEPARTMENT: REGULAR MONTHLY REPORT/APRIL 1995
Alderman Wilson moved, seconded by Alderman Lewis that the Regular
Monthly Report for the month of April 1995, of the Jacksonville
Fire Department be APPROVED. (Said report reflects an estimated
fire loss of $2,600.00) ROLL CALL: Aldermen: Knight, Smith,
Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted
AYE. NAY 0. MOTION CARRIED.
POLICE DEPARTMENT: REGULAR MONTHLY REPORT/APRIL 1995
Alderman Wilson moved, seconded by Alderman Lewis that the Regular
Monthly Report of the Jacksonville Police Department for the month
of April be APPROVED. Said report reflects: Computer Collections,
$67,646.29, Miscellaneous Payments $1,234.75, Report Copies $237.00
for a total Collections of $69,118.04 ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED.
CDBG: REGULAR MONTHLY REPORT/APRIL 1995
Alderman Wilson moved, seconded by Alderman Lewis that the Regular
Monthly Report for April 1995, of the CoiiUDunity Development
Department be APPROVED. Said report reflects:
1. Informal Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
2. Conducted Contractor Seminar ..••••••.•.....•......•.••.. 1
3. Rehab:
a.
b.
c.
d.
e.
f.
g.
b.
i.
j.
k.
1.
Letters to prospective applicants ••••..••.....•••••• 1
Applications received .••.•••••••.•..•..••..•...••••• 2
Bids advertised . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Work write-ups & estimates ••••••••••••••••.•••••.••• 3
Pre-construction conferences •.•.•..•••.•••.••••••... 1
Appraisals & Environmental reviews •••.•••••••••••••• 3
Interim Inspections ........................•........ 80
Final Inspections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Emergency Inspection • • • • • • • • . • • • • • . • • . • • • . • • • • • • • • • • 3
Partial payments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Proj act Close-outs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Warranty Repairs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
2
Public Works:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 18, 1995
7:00 P.M. -8:00 P.M.
a. Bids Received . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
b. Interim Inspections .................................. 15
c • BUD Workshops . . • . • • . • • . • • • • • • • • . • • • • . . • • • . • • • • • . • • • • • 1
d. Project Close-out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
e. Contract Awarded . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: a. Request to Accept Bid for a Front End
Loader.
Public Works Director Skip Spears related that the Recycling
Department has been using a spare back hoe, belonging to the Street
Department, which is not ideally suited for the tub grinding
operation. He expressed problems with the back hoe becoming
overheated because it is not designed to push or break apart the
type of material put into the grinder. He related that after
reviewing the need for a front end loader and discovering that a
new one would cost $75,000.00 to $100,000.00, he began to look into
the purchase of a used front end loader. He stated that the front
end loader offered from Rushing and Mason has a rebuilt engine and
was used on a trail basis for a day in the Recycling Center to
insure it was suitable for the operation. He related that there
were no problems with the equipment and that the City Mechanics
agreed that it is in good mechanical condition. He related that
there would be an additional cost for gages which are not working
which he estimated will not cost more than $300.00. He related
that there would be trade in allowances of 12,500.00 for the spare
back hoe and $7,500.00 for a 1978 model International bulldozer,
which was also not suitable for the tub grinding operation, making
the f ront end loader cost $5,000.00 instead of the original price
of $25,000.00. He then related that an additional $4,300.00 came
from the sale of a trash truck and would bring the cost down to
around $1,000.00 not including the repair of the gages.
3
CITY OF J:iCKSONVIL:...E
T ~BULA iiON Sr.E::::T BID NUMBER HX9j0 2?
Used Articulated Front End Loader
tl~i'l
N QTY.
2
DESCRIPTiON
Used Articulated Front End
Loader
Trade In AI lo~ance
1986 Ford Backhoe
1 9 7 8 In t 0 I au I I do z e ·r
. j ' 0
TOTAL PRIC~
OP~NED BY s k I D ~ D u rs .1"1!r
DEPT . Sonitation DAT [ 5-15-95 Tlt4E 1 o · 1 5 , ., ~'BUL'--D ,..,y lr. ~lt. 0 1 i• r,-",9;' t /
I
/
I
UN! I
~Rrrc-
1 2. 50 0
7. 50 0
Rushing
Mason
! M10UNT
I
on d
I I 1 25,ooo I
I
["·"' I
I I I I
i !
0 i
I
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I
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UNI I I -I -ONTT ., -! UNIT . -_ -, -i.JNll PR rr:::-AMOUN I . PRffT AMOUN I , ::::xr c: ! AMOUN I oR rrc I A~!OUNT
TE?-11S ! I I
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0
0
0
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~
~
())
J:>
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 18, 1995
7:00 P.M. -8:00 P.M.
In response to a question posed by Alderman Fletcher, Mr. Spears
related that the back hoe would overheat as it became clogged with
leaves and debris in the front radiator. He then related that the
front end loader to be purchased has a rear radiator which will
prevent debris from becoming clogged in the motor.
Alderman Wilson moved, seconded by Alderman Smith to accept the low
bid from Rushing and Mason for $5,000.00. MOTION CARRIED.
($4,000.00 from the General Equipment Fund, balance will be drawn
from the budgeted Sanitation Fund and repairs will come from the
normal Equipment Repair Funds.)
b. ORDINANCE 1044 (#8-95)
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF REPAIR
TO THE STREET SWEEPER FOR THE CITY OF JACKSONVILLE, ARKANSAS~
DECLARING AN EMERGENCY~ AND, FOR OTHER PURPOSES.
Public Works Director Spears related the nature of repairs needed,
adding that it is a Tymco product with only one authorized repair
dealer in the area which is Rivercity Hydraulics, Inc. He related
that the cost of $7,984.00 for repairs is reasonable.
Alderman Smith moved, seconded by Alderman Lewis, that the
Ordinance be placed on FIRST READING.
Discussion ensued as to the need for a street sweeper in the City
of Jacksonville. It was concluded that with regard from citizen
input the street sweeper is necessary and helpful in keeping the
leaves from being washed down into the storm drains.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. NAY ( 0). Motion received
nine (9) affirmative votes, (0) negative votes. MOTION CARRIED.
Ordinance read FIRST TIME by City Attorney Robert Bamburg.
Alderman Ray moved, seconded by Alderman Smith, to dispense with
the reading of the Ordinance in its entirety. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Ray, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE. NAY (0). Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Wilson moved, seconded by Alderman Ray that the Ordinance
be ACCEPTED ON FIRST READING. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted
AYE. NAY (0). Motion received nine (9) affirmative votes, (0)
negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST
READING.
4
~0
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 18, 1995
7:00 P.M. -8:00 P.M.
Alderman Knight moved, seconded by Alderman Ray to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Ray, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE. NAY (0). Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon,
City Attorney Bamburg read the Ordinance for the SECOND TIME.
Alderman Smith moved, seconded by Alderman Lewis, that the
Ordinance be placed on THIRD AND FINAL READING. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Ray, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE. NAY (0). Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance
read THIRD AND FINAL TIME by City Attorney Robert Bamburg.
Alderman Wilson moved, seconded by Alderman Ray, that the Ordinance
be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted
AYE. NAY (0). Motion received nine (9) affirmative votes, (0)
negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Ray, that the. EMERGENCY
CLAUSE be approved and adopted. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty
voted AYE. NAY (0) Motion received nine (9) affirmative votes,
(0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1044 THIS THE 18TH DAY
OF MAY 1995.
Mayor Swaim announced that Mr. Spears will be leaving the City to
return home to Texas to care for his parents. He commended Mr.
Spears for the outstanding job he has performed for the City and
expressed regret at loosing him. He made mention of the fact that
Mr. Spears has delayed his decision to leave as long as possible
having sold his home over a year ago. Other members of the Council
commended Mr. Spears as well for an excellent job.
PARKS & REC DEPARTMENT: ORDINANCE 1043 (#7-95)
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF
REPAIRING THE SWIMMING POOL FOR THE CITY OF JACKSONVILLE, ARKANSAS;
DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Mayor Swaim related that waiving competitive bidding on the pool
repairs is necessary because there is only one company (Cabot
Industries) willing to work on the pool and this year they were
late getting their bid in, thus creating a situation for the need
to waive competitive bidding by ordinance so that pool repairs
5
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 18, 1995
7:00P.M. -8:00 P.M.
could be completed in time for the scheduled opening of the pool.
He related that since Cabot Industries has been the only bidder for
pool repairs in the last few years they would have received the
contract as the low bidder anyway.
Discussion ensued as to the need of annual pool repairs~
Mayor Swaim stated that one solution offered has been to leave the
pool full of water over the winter months, hopefully limiting the
damage created when water freezes under the fiberglass liner as it
has in the past when the pool is left empty.
Alderman Williamson expressed concern with regard to annual pool
repairs and the continual repair cost. He proposed that building
a new pool might solve the problem of annual repairs.
It was concluded that the Parks Commission would look at other
options if leaving the pool filled with water during the winter
months turns out not to be a viable solution and that for now the
pool would be repaired for summer opening.
Alderman Wilson moved, seconded by Alderman Ray, that the Ordinance
be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Ray, Wilson, Fletcher, Williams.on, Keaton and Twitty voted
AYE. NAY (0). Motion received nine (9) affirmative votes, (0)
negative votes. MOTION CARRIED. Ordinance read FIRST TIME by
City Attorney Robert Bamburg.
Alderman Ray moved, seconded by Alderman Wilson, to dispense with
the reading of the Ordinance in its entirety. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Ray, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE. NAY (0). Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Wilson that the
Ordinance be ACCEPTED ON FIRST READING. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received nine (9) affirmative
votes, (0) negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON
FIRST READING.
Alderman Lewis moved, seconded by Alderman Ray to suspend the rules
and place the Ordinance on SECOND READING. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton
and Twitty voted AYE. NAY ( 0). Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon,
City Attorney Bamburg read the Ordinance for the SECOND TIME.
6
~5\
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 18, 1995
7:00 P.M. -8:00 P.M.
Alderman Wilson moved, seconded by Alderman Ray, that the Ordinance
be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Ray, Wilson, Fletcher, Will iamson, Keaton and Twitty
voted AYE. NAY (0). Motion received nine (9) affirmative votes,
(0) negative votes. MOTION CARRIED. Ordinance read THIRD AND
FINAL TIME by City Attorney Robert Bamburg.
Alderman Ray moved, seconded by Alderman Wilson, that the Ordinance
be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted
AYE. NAY (0). Motion received nine (9) affirmative votes, (0)
negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Wilson, that the
EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0) Motion received nine (9) affirmative
votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1043 THIS THE 18TH DAY
OF MAY 1995.
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: a. RESOLUTION 481 (#5-95)
A RESOLUTION AUTHORIZING THE CITY OF JACKSONVILLE, ARKANSAS, TO
ANNOUNCE AND VERIFY LOCAL GOVERNMENT TAX INCENTIVES FOR NEW
BUSINESS AND INDUSTRIES WHICH LOCATE WITHIN THE CITY LIMITS TO
QUALIFY FOR AND PARTICIPATE IN A TAX INCENTIVES PROGRAM AVAILABLE
THROUGH THE ARKANSAS ENTERPRISE ZONE PROGRAM; AND, OTHER PURPOSES.
Mayor Swaim stated that the resolution has been reviewed by the
City Attorney and the director of the Chamber of Commerce Mickey
Anders who feels like it will be beneficial to the Chamber and
industrial recruiting adding that the City Attorney has approved
the form.
Alderman Keaton inquired as to the limit of the operating portion
offered with regard to the tax incentive refund program.
Mayor Swaim related that each business or industry would be
reviewed on an individual basis with regard to limitations.
7
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 18, 1995
7:00 P.M. -8:00 P.M.
City Attorney Bamburg related that each industry will come before
the Council on those specific issues and that the resolution will
designate the limitations on how far the phase of operations can
go.
Alderman Keaton requested clarification concerning the possibility
that incentives are only being offered to new businesses or
industry which might create a disadvantage for existing businesses
or industry with regard to competition.
Mayor Swaim related that this was a concern in drafting the
resolution such that the language was carefully looked at so that
it would be clear that determination would be passed on an
individual basis. He related that if it were a competing industry
that could cause a competition problem then the City Council can
refuse any tax incentive refund.
City Attorney Bamburg related that the Resolution could be expanded
to include an expansion of an existing industry or business, adding
that the current Resolution is strictly addressing the local one
cent tax. He related that other programs sponsored by the Arkansas
Enterprise Zone do not include expansion of existing businesses or
industry.
Alderman Keaton stated that while we need to attract new business
it is important to keep the existing local industry community in
harmony.
Mayor Swaim related that offering the one cent tax refund to new
industry is not an out of pocket expense.
Alderman Knight moved,
Resolution 481 (#5-95).
seconded by Alderman
MOTION CARRIED.
Smith to read
Alderman Ray moved, seconded by Alderman Lewis to dispense with the
reading of the Resolution in its entirety.
Mayor Swaim concurred with motion, adding that the resolution has
been available for review to the Council and press for two weeks.
At this time MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Lewis to approve
Resolution 481 (#5-95). MOTION CARRIED.
8
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 18, 1995
7:00 P.M. -8:00 P.M.
b. Request to accept bid for a Uniform Rental Agreement.
Public Works Director Skip Spears related that while Cintas is the
low bidder the City has experienced service problems, adding that
Cintas is sending a management person to meet with department heads
to work out any problems. He explained that Cintas had informed
him that they recently purchased Sunshine Cleaners and experienced
problems which they promise will be worked out. He then related
that Cintas has been informed that they will be on probation for 30
to 60 days with regard to performance, at which time if the City is
not satisfied it can terminate the contract and recommend a new
company for the Uniform Rental Agreement. He then expressed some
of the problems regarding past uniform service from Cintas and
situations experienced by Cintas which may have contributed to the
poor performance.
Mayor Swaim explained that he has met with personnel, adding that
the contract will explicitly allow us to terminate because of poor
performance after 30 days if the City so desires. He related that
the reason Cintas is still the recommended bidder for the contract
is because they are the low bidder and that it is often more of a
major undertaking to change companies rather than work out the
differences. He stated that if Cintas can meet the quality control
required then the City need not disrupt the contract.
Alderman Fletcher expressed that with regard to material used and
weather situations he feels that the cotton shirts are worth the
extra money they may cost. He stated that there is a $60.00
difference and that he is more concerned with the comfort of the
employee.
Public Works Director Spears related that the polyester shirts have
caught fire with employees who use cutting torches. He stated that
cotton shirts were offered in the Street Department as an
alternative, adding that not all employees wanted them.
Discussion ensued as to cotton shirts being offered to all City
employees as an alternative. It was further discussed whether or
not the cotton shirt could be obtained with short sleeves.
Alderman Wilson moved, seconded by Alderman Ray to accept the low
bid from Cintas for $262.50 at a weekly rate with the option of
employee choice of cotton or polyester. MOTION CARRIED.
(this is a budgeted item.)
9
1
APPOINTMENTS:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 18, 1995
7:00 P.M. -8:00 P.M.
Water Commission appointment of Mike Mitchell to fill the unexpired
term of Chuck Drummond for a term to expire 4-20-1996.
Alde~an Knight moved, seconded by Alderman Wilson to appoint Mike
Mitchell to the Water Commission for a term to expire 4-20-1996.
MOTION CARRIED.
Parks and Recreation Commission reappointment of Lindy Bollen, Jr.
for a term to expire 5-9-2000.
Alderman Smith moved, seconded by Alderman Ray to reappoint Mr.
Lindy Bollen, Jr. to the Parks and Recreation Commission for a term
to expire 5-9-2000. MOTION CARRIED.
ANNOUNCEMENTS: Mayor Swaim announced that the Planning Commission
has conducted training meetings with regard to land use planning
and has also held two seminars with the Metroplan organization. He
related that the Planning Commission would like to meet jointly
with the City Council for discussion with regard to plans for
Jacksonville. He related that he invited the Planning Commission
to attend the June 15, 1995 City Council meeting for the purpose of
discussion during the regular scheduled meeting.
Mayor Swaim announced that City Hall will be closed 29th May 1995
for Memorial Day.
Mayor Swaim commented on the extensive work being done by the
Economic Development Department with regard to the studies, adding
that as information becomes available and studies are completed the
City Council will receive updated reports.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 8:00 p.m.
Respectfully,
L~L~~r ~ ..
City Clerk-Treasurer
10
~55
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
6. WATER DEPARTMENT:
JUNE 1, 1995
Regular City Council Meeting
May 18, 1995
Regular City Council Meeting
May 4, 1995
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
a.
DISCUSSION: Purchase of New
Fire Apparatus
Ord. 1045 (#9-95) Ref: Granting
Conditional Use for Day Care
Purposes
Presentation by Chamber of Commerce
b. DISCUSSION: Authorization to
Purchase Specific Investments
Resolution 482 (#6-95)
Joint meeting of the City Council
and Planning Commission 15 June 1995
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 1, 1995
7:00 P.M. -7:40 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -11 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on June 1, 1995 at the regular meeting place of the
Council. Alderman Lewis delivered the invocation after which Mayor
Swaim led the standing audience in the "Pledge of Allegiance" to
the flag.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, and Keaton answered ROLL CALL. Alderman
Twitty arrived at approximately 7:12p.m. Present ten (10). Absent
(0). Mayor Swaim also answered ROLL CALL and declared a quorum and
expressed appreciation for those in attendance.
Others present for the meeting were: Mayoral Aide Michael Beeman,
Deputy City Clerk Susan Davitt, City Attorney Robert E. Bamburg,
City Engineer Duane Reel, Public Works Director Skip Spears, Police
Chief Larry Hibbs, Fire Chief Rick Ezell, Finance Director Paul
Mushrush, Chamber of Commerce Director Mickey Anders, Economic
Development Director Phil Sullivan, Mrs. Colleen Black representing
Pathfinders, Mrs. Judy Swaim and Mrs. Edith Smith, Mr. Doug
Wilkinson, other City employees, interested citizens and members of
the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of May 18, 1995 for study and action at the next Regular
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Lewis that the minutes
of the Regular City Council Meeting of May 4, 1995 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT: DISCUSSION: Purchase of New Fire Apparatus
Fire Chief Rick Ezell was introduced by Mayor Swaim to address the
item of business. He remarked that for some time he and the Mayor
have been discussing the purchase of a new fire truck. He informed
the Council that the truck to be replaced has a gas burning engine
and is approximately eighteen years old. Be said that it is in the
shop quite a bit and is less dependable than it should be.
1
-----------------------------------------------------------------------------~--------~
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 1, 1995
7:00 P.M. -7:40 P.M.
He pointed out that state insurance premium turnback funds
amounting to approximately $60,000.00 from Act 833 are available to
be used toward the purchase of the truck and that additional funds
will come in by the time it takes to make the purchase making
approximately $80,000.00 available by the time payment of
approximately $175,000.00 will be due. He related that most of
the fire trucks now are diesel adding that the truck would be built
on a freightliner frame. He presented a picture of the proposed
purchase.
He said only two pumpers of the five in the department are gas, the
others are diesel and that there are no plans to sell the one being
replaced in that an adequate reserve of trucks will be maintained.
He said that there is also an aerial truck and one reserve truck
which is twenty years old, a seventy-five model.
He pointed out that all pumpers have to pass an annual
certification test conducted by ISO, that the pumper which is
eighteen years old will have to be graded and that insurance
ratings will be affected by the results.
Mayor Swaim pointed out that Harrison, Texarkana and Little Rock
are using the same type of fire truck that the city proposes to
purchase and are very pleased with the equipment and cost.
Alderman Smith moved, seconded by Alderman Keaton that the Fire
Department go out for bids for a new fire truck. MOTION CARRIED.
Mayor Swaim pointed out that the department has been conservative
in the purchase of equipment adding that present equipment is not
unsafe and that there is a reserve unit.
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION: ORDINANCE 1045 (#9-95)
AN ORDINANCE AMENDING VARIOUS JACKSONVILLE MUNICIPAL CODE SECTIONS
(18.08, 18.20.020, 18.24.030, 18.26.030, 18.28.030, 18.32.030,
18.36.030, 18.38.030, 18.44.030, 18.48.030, 18.52.030, 18.56.020,
18.60. 030) SETTING FORTH REQUIREMENTS FOR CONDITIONAL USES IN
VARIOUS ZONING CLASSIFICATIONS WITHIN THE CITY OF JACKSONVILLE,
ARKANSAS; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
2
---------------------------------------------,
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 1, 1995
7:00 P.M. -7:40 P.M.
City Attorney Bamburg pointed out that changes regarding
conditional uses need to be made in the Jacksonville Municipal
Code. He related that the Planning Commission is now giving
consideration to several changes in the zoning section of the Code.
He pointed out that there are very few items listed under
conditional use in any zoning and that, technically, they need to
be so that the Planning Commission and the Board of Adjustment can
grant authority for that type of use in that particular area
property. He said that the Ordinance before the Council addresses
one area of the Code in particular because there are some concerns
about some activity that needs to be addressed immediately.
He noted a list prepared and distributed to the Planning Commission
which will be presented to the Council by Ordinance in the very
near future with regard to the Child Care situation.
He said that the present Code was fixed by Ordinance in 1969 and
that "Day Care" facilities were not particularly addressed at that
time. He pointed out that the ordinance will permit the care of
nursery and school aged children to be cared for as well as give
industry opportunity to incorporate day care with their businesses.
He said that the matter of permitting "Day Care" operations would
have to go before the appropriate body after this action by the
City Council pointing out that safety factors and health and
welfare would be among the main focus in the decision making
process in allowing the conditional use.
Alderman Wilson moved, seconded by Alderman Smith, that the
Ordinance be placed on FIRST READING. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE. NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance
read FIRST TIME by City Attorney Robert Bamburg.
Alderman Knight moved, seconded by Alderman Smith, to dispense with
the reading of the Ordinance in its entirety. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. NAY ( 0) • Motion received
ten (10) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Lewis that the Ordinance
be ACCEPTED ON FIRST READING. R01,L CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0).
3
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 1, 1995
7:00 P.M. -7:40 P.M.
Motion received ten (10) affirmative votes, (0) negative votes.
MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING.
Alderman Sansing moved, seconded by Alderman Ray to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. NAY ( 0). Motion received
ten (10) affirmative votes, (0) negative votes. MOTION CARRIED.
Whereupon, City Attorney Bamburg read the Ordinance for the SECOND
TIME.
Alderman Ray moved, seconded by Alderman Knight, that the Ordinance
be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton
and Twitty voted AYE. NAY ( 0). Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance
read THIRD AND FINAL TIME by City Attorney Robert Bamburg.
Alderman Smith moved, seconded by Alderman Ray, that the Ordinance
be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Wilson, that the
EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE. NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1045 THIS THE 1ST DAY
OF JUNE 1995.
GENERAL: a. Presentation by Chamber of Commerce
Mr. Doug Wilkinson introduced Mr. Mickey Anders, Executive Director
for the Chamber of Commerce. He made mention of a directory
distributed by Mr. Anders to each Council Member and a brochure,
advertising the City of Jacksonville, which is a product of
approximately a years work by many interested persons in the
Jacksonville area. He complimented Marlene Adelman of the Air
Scoop for her professional efforts in the preparation of the
brochure. He said that enough money was raised in the business
community to pay for the brochure.
Mr. Anders presented the Mayor with numerous copies of the brochure
for distribution in his efforts to advertise Jacksonville.
4
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 1, 1995
7:00 P.M. -7:40 P.M.
Mayor Swaim noted that it may be that the City can help to provide
postage in distribution of the brochure.
b. DISCUSSION: Authorization to Purchase Specific Investments
Resolution 482 (#6-95)
A RESOLUTION AUTHORIZING THE FINANCE DIRECTOR, CITY CLERK, OR MAYOR
TO INVEST AND/OR TRANSFER CITY FUNDS IN ORDER TO MAXIMIZE THE RATE
OF RETURN; AND, FOR OTHER PURPOSES.
Alderman Knight moved, seconded by Alde~an Smith that Resolution
482 be read. MOTION CARRIED.
Mayor Swaim pointed out that changes in procedure and rules are
always taking place adding that maximum security has been the
policy of the City in secured, guaranteed~ backed accounts. He also
pointed out that an opportunity to gamble with any funds is not
being given with passage of the resolution.
Alderman Knight moved, seconded by Alderman Smith that Resolution
482 (#6-95) be APPROVED. MOTION CARRIED.
NON AGENDA:
Mayor Swaim made note that information from the Economic
Development Department was distributed as an information item from
Mr. Phil Sullivan.
NON AGENDA:
Mayor Swaim related that he felt the City Council should discuss
proposed changes which may be made by the Pulaski County School
Board with regard to RESOURCE OFFICERS.
He pointed out that he has major concerns which he has expressed to
the administration of the School Board and Alderman Ray. He
related that not all levels in the Jr. High have experienced the
DARE program yet and that he and Police Chief Hibbs agree that it
makes a difference with youth. He stated that he felt the program
needed to continue in the elementary and high schools. He asked
the Council to provide leeway to work with the School Board
concerning the matter. He stated that it is a worthwhile program
that is working for juveniles.
Alderman Ray who is also president of the School Board, related
that the DARE program, which is funded through the school
districts, does not have the funding as in the previous year. He
related that as a result the school districts have recommended
5
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 1, 1995
7:00 P.M. -7:40 P.M.
funding the resource officer in Jr. High only. He pointed out that
other mayors share the same concerns and opinion that the program
should continue in all levels of education. He stated that he
would convey that message to the School Board at the next meeting.
He added that he would like to see the City of Jacksonville fund
the program to remain at the same level previously funded.
Other opinions were expressed including that infiltration of gang
activity occurs in the lower grades and that the early school years
are the formative years and most effective for reaching the
children and making a positive effect. The sentiment of most
members of the Council was that the resource officers need to
remain in all levels.
Chief Hibbs related that there has been a good response from the
program and that any restriction to the program defeats its
purpose.
Alderman Wilson related that if the School Board makes changes
district wide concerning the program, the City shou l d be allowed
flexibility with regard to any addition or bet t erment for the City
of Jacksonville.
Alderman Ray expressed appreciation for comments made and assured
the Council that he would carry the sentiment of the Council back
to the School Board at the next meeting.
APPOINTMENTS:
ANNOUNCEMENTS: Joint meeting of the City Council and Planning
Commission 15 June 1995.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:40p.m.
tUM: Leonard MAYOR
City Clerk-Treasurer
6
•
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
JUNE 15, 1995
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
Police Department:
Fire Department:
Animal Control:
CDBG:
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT: a.
b.
c.
11. PARKS & REG DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION: a.
b.
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
Regular City Council Meeting
June 1, 1995
Regular City Council Meeting
May 18, 1995
Regular Monthly Report/May 1995
Regular Monthly Report/May 1995
Regular Monthly Report/May 1995
Regular Monthly Report/May 1995
Verbal Report by City Engineer
Ref: Construction Projects
Request to Accept Bid: RR Boring
for water line and storm drain
Matching Funds to Highway Dept.
for widening of Hwy 161
Ord. 1046 (#10-95}
Rezoning of Lot 000, Blk 005
Edgewood Subdivision of the City
of Jacksonville -
Joint meeting with City Council
Renewal of Ambulance Service Contract
with Arkansas Emergency Transport
formerly Pafford Ambulance Service
I
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JURE 15, 1995
7:00 P.M. -8:00 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on June 15, 1995 at the regular meeting place of
the Council. Alderman Lewis delivered the invocation after which
Mayor Swaim led the standing audience in the "Pledge of Allegiance"
to the flag.
ROLL CALL: A1dermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Williamson, Keaton and Twitty answered ROLL CALL. Alderman
Fletcher arrived at approximately 7:15 p.m. Present ten (10).
Absent (0). Mayor Swaim also answered ROLL CALL and declared a
quorum and expressed appreciation for those in attendance.
Others present for the meeting were: Mayoral Aide Michael Beeman,
Deputy City Clerk Susan Davitt, City Attorney Robert E. Bamburg,
City Engineer Duane Reel, Public Works Director Skip Spears, Police
Chief Larry Hibbs, Fire Chief Rick Ezell, Community Development
Director Tony Ply, Economic Development Director Phil Sullivan,
Mrs. Judy Swaim and Mrs. D.O. Hibbs, Mrs. Nelda Spears, Planning
Commission Chairman, Art Brannen, Commissioners: Jack Patton,
Lester Piggee, Bart Gray Jr. , Rudy Reid, Connie Foster, Jim
Dornblaser, Kenny Elliott, other City employees, interested
citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Mee t ing 0 f June 1, 1995 for study and action at t he next Regular
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Ray that the minutes of
the Regular City Council Meeting of May 18, 1995 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
POLICE DEPT:
FIRE DEPT:
ANIMAL CONTROL DEPT:
CDBG DEPT:
Police Dept:
Regular Monthly Report/May, 1995
Alderman Wilson moved, seconded by Alderman Knight that the Regular
Monthly Report for May of the Jracksonville Police Department be
APPROVED. Said report reflects: Computer Collections, $66,822.45,
Miscellaneous Payments $1,382.25, Report Copies $340.00 for a total
Collections of $68,349.50. ROLL CALL: Aldermen: Knight, Smith,
1
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 15, 1995
7:00P.M. -8:00 P.M.
Lewis, Sansing, Ray, Wilson, Williamson, Keaton and Twitty voted
AYE, NAY (0). MOTION CARRIED.
Fire Dept:
Regular Monthly Report/May, 1995
Alderman Wilson moved, seconded by Alderman Knight that the Regular.
Monthly Report for May, of the Jacksonville Fire Department be
APPROVED. (Said report reflects an estimated fire loss of $6,450.00
for the month of May.) ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Wilson, Williamson, Keaton and Twitty voted
AYE. NAY 0. MOTION CARRIED.
b. Animal Control Dept:
Regular Monthly Report/May 1995
Alderman Wilson moved, seconded by Alderman Knight to APPROVE the
monthly Animal Control Report for the month of May 1995.
Report reflects the following:
CONTRIBUTIONS. • . • . • . . • . • • . . • • . • • . • • . • • . . . • $ 20. 00
ADOPTION/FINES •.....••••..••••...••••.•.•. $428.00
SECURITY DEPOSITS ••••.••••••••••••••••••••• $250.00
TOTAL ••••••••••••••••••••••••••••••••••••• $ 698.00.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson,
Williamson, Keaton and Twitty voted AYE. MOTION CARRIED.
CDBG Dept:
Regular Monthly Report/May, 1995
Alderman Wilson moved, seconded by Alderman Knight that the Regular
Monthly Report for May, 1995, of the Community Development
Department be approved. Said report reflects:
Inform.al Meetings ....................................... 3
Conducted Contractor Seminar •.•.•••••••.•...••....••••••• O
Rehab:
a. Letters to prospective applicants ••..•..•.••••••...••. 9
b. Applications received ................................. 2
c. Bids Advertised ....................................... 0
d. Work write-ups & estimates •••••.•••.•.••.•••••••••..•• 2
e. Pre-constructions conferences ••••.•••••••.•••••••••••• 2
f . Appraisals & Environmental reviews ••.••••••.••••.••••• O
g. Interim Inspections .................................•. l30
b. Final Inspections ..................................... 2
i . Partial Payments ...................................... 2
2
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 15, 1995
7:00 P.M. -8:00 P.M.
j . Proj act Close-outs .................................... 5
k. Project Closeout ••..••...••••.••••••.•••••••.••••.•••. O
1. Warranty Repairs ...................................... 1
Public Works:
a. Bids Received ......................................... 0
b. Interim Inspections ••..•••••••••••••••••••••••..•••.•. 5
c. BUD Meeting ........................................... 1
d. Project Close-out •.•••••••.•.•..••••••.••••••••••••••• o
e. Contract Awarded ...................................... 0
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION
CARRIED.
Mayor Swaim related that Mr. Skip Spears, Public Works Director, is
no longer employed by the City of Jacksonville, that he resigned
his position to move to Texas to care for his ailing parents.
He remarked that Mr. Spears had done an outstanding job and
expressed appreciation for his good work. At this time Mayor Swaim
recognized Mr. Spears who addressed the Council.
Mr. Spears expressed his appreciation to Mayor Swaim for his
confidence and for giving him the opportunity to serve as Public
Works Director. He complimented the City Council for their
cooperation and work as leaders of the City. He thanked all his
co-workers for giving him their support and cooperation and wished
the City the best in the future.
Mayor Swaim remarked that Mr. Spears helped tremendously in the
clean-up of the two landfills complimenting him highly.
WATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: a. Verbal Up-date by City Engineer Duane Reel
Mr. Reel voiced that he would miss Mr. Spears more than anyone
expressing appreciation for what he had learned during their
association as co-workers.
He related that the following projects are underway at this time:
1. Sign Shop/four to five weeks to be completed to the point of
remodeling the inside.
3
-----------------------------
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 15, 1995
7:00 P.M. -8:00 P.M.
2. Industrial Drive/final process for completion of the project
begun June 15, 1995. Monday, June 19, 1995, final overlay. Two
entrances for the shopping area across from City Hall to be
completed in the next few days.
3. Signal Installation/ Industrial & Main Street · saving
approximately $15,000.00 with completion the early part of August.
4. Sidewalks/bid opening on 22 June, 1995.
a. North side of Loop Road from Linda Lane over to the Wal-
Mart Shopping Center
b. The west side of Berkshire Drive to connect Loop Road with
Stonewall
c. The east side of Bailey from Martin south to Main Street
d. The south side of Graham Road from Harold Street to
Southeastern then south on Southeastern to connect with the
sidewalk on Ray Road
He pointed out that the City would need permission from Pulaski
County Special School District to install sidewalks on some of
their property.
Alderman Ray, President of the School Board, gave permission to
make a deal with them regarding the request.
5. Railroad Crossing/now in the 9th week of an 8 to 16 week span
of time for completion as promised by the Railroad.
He made note of bidding to be accepted regarding boring on the
Industrial Spur concerning water lines and work to take care of
Eastview storm drainage.
He pointed out that when Industrial Drive is completed, Redmond Rd.
will have to be closed for six to eight weeks due to repair, per
Highway Department regulations, of the bridge located near Midstate
Materials.
He related that Bayou Meto Bridge needs to be sand blasted
according to the Highway Department.
Mayor Swaim pointed out that $120,000.00 was budgeted for use in
sidewalk installation noting that the downtown area is targeted for
the same.
He welcomed suggestions for the renaming of Industrial Drive.
4
b. Request to accept bid:
drain
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 15, 1995
7:00 P.M. -8:00 P.M.
RR Boring for water line and storm
Mayor Swaim stated that the recommendation before the Council is to
accept the low bid of $37,470.00 for drainage work which will allow
removal of water out of the Eastview area over to Highway 161.
Alderman Knight moved, seconded by Alderman Wilson that the low bid
from S & J Construction be accepted with funding from the Drainage
Fund. MOTION CARRIED.
Mayor Swaim pointed out work on the sign shop as he related that
the State of Arkansas has changed purchasing procedures which
limited cities to $5,000.00 per purchase setting the limit as of 27
July 1995 to $10,000.00. He related that he would propose to the
Council that the limit, which he believes is justified, be raised
for the City of Jacksonville.
In relation to the street light installaLlun at Main and Industrial
Drive, he said the ability to purchase what is needed would be much
desired as he pointed out the cost of the installation.
c. Matching Funds to Highway Department for widening of Highway
161
Mayor Swaim related to the Council that in 1993 the widening of
Bwy. 161 to five lanes was begun. He said that the City
contributed $87,000.00 toward the project before it was started and
that there is a request for $152,289.00. He said that $150,000.00
was set aside which is insufficient to meet the total of
$239,289.00 and suggested that funding be shifted from the Capital
Improvement Fund to the Street Department Fund leaving the
$150,000.00 for other projects.
Alderman Smith moved, seconded by Alderman Williamson to approve
$240, 000. 00 in matching funds, from Street Department reserves,
payable to the State Highway Department for the share of the City
of Jacksonville in the widening of Highway 161 from Hickory Street
to the Wal-Mart intersection. MOTION CARRIED.
Mayor Swaim said that traffic demand is the reason for the widening
of Hwy 161 pointing out that Second Street is a four-lane street
and that plans are that traffic will be diverted in that direction
to the downtown area.
5
"
CITY OF JACKSONVILLE OPENED BY Nayor Tommy Swaim ~ •
TABULATiON SnE~T BID NUMBER JAX95014
Railroad Boring
DEPT .~ DATE 6-5-95
I llilkinson / S&J Canst.
Construction I Co •• Inc.
Inc.
I
TINE I 0 • 30am
I
I
TABUUTED BY Liz Tuck cf-2=
I
I I
I
I / I I
• " 1 . _ , uNI, 1 r 1 uNIT t ouN-·1 uN II ! ouNr ' 1..INTT r Hlou_N__ 1· uNtl 1 0-uN::---1 !~J Q:-. I QT'f. i DESCRIP i ION l PQ[I,;:-.'\MOUN . p~rr: I AM I . O~?fr!:" AM ! ;::~r r::-~ .• n I . ocw:;:-AH I
I I I I I I I I I I i I I
1 j60lf 124'.' Steel Encasement/Pipe(0.4375 wall I I ' I ! I I ! I ! th1ckness) 100.00 6000.00 98.50 5910.00 ' I
2 !40lf 1 72" RC Pipe, Class V, "c" !lall thicknes I I I 8 Joints, rubber gasketed joints 800.00 32000.00 789.00 31560.00 I
C,)
0
0
0 .....
C!'"J
I . !' I . I i
i , I t I I
i
I
I
I
TOTAL PRICE:
TE~HS
RECOMMENDED BIDDER Sli.J Cons t.
""' l>
,I
, I
; I
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 15, 1995
7:00 P.M. -8:00 P.M.
PLANNING COMMISSION: ORDINANCE 1046 (#10-95)
AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE,
ARKANSAS (GENERAL LOCATION: PROPERTY IMMEDIATELY NORTH OF BART
GRAY REALTY, T. P. WHITE DRIVE, JACKSONVILLE, ARKANSAS) ; AMENDING
ORDINANCE NUMBERS 213 AND 238 OF THE CITY OF JACKSONVILLE,
ARKANSAS; AND, FOR OTHER PURPOSES.
Mayor Swaim pointed out that the parcel has been before the
Planning Commission with their approval and explained the normal
procedure of items sent to the City Council by the Planning
Commission.
Alderman Wilson moved, seconded by Alderman Knight, that the
Ordinance be placed on FIRST READING. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE. NAY (0). Motion received ten (10)
affi~ative votes, (0) negative votes. MOTION CARRIED. Ordinance
read FIRST TIME by City Attorney Robert Bamburg.
Alderman Smith moved, seconded by Alderman Ray that the Ordinance
be ACCEPTED ON FIRST READING. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON
FIRST READING.
Alderman Sansing moved, seconded by Alderman Ray to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. NAY ( 0). Motion received
ten (10) affi~ative votes, (0) negative votes. MOTION CARRIED.
Whereupon, City Attorney Bamburg read the Ordinance for the SECOND
TIME.
Alderman Knight moved, seconded by Alderman Wilson, to further
suspend the rules and place the Ordinance on THIRD AND FINAL
READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray,
Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY
( 0) • Motion received ten ( 10) affirmative votes, (0) negative
votes. MOTION CARRIED. Ordinance read THIRD AND FINAL TIME by
City Attorney Robert Bamburg.
6
---------------------·------------
7
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 15, 1995
7:00 P.M. -8:00 P.M.
Alderman Ray moved, seconded by Alderman Lewis, that the Ordinance
be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1046 THIS THE 15th DAY
OF JUNE 1995.
GENERAL: Renewal of Ambulance Service Contract with Arkansas
Emergency Transport formerly Pafford Ambulance Service
Fire Chief Ezell was recognized by Mayor Swaim. He expressed
appreciation to the Mayor and the City Council from Police Chief
Hibbs and himself for their support in the latest election which
brought millage collections to one (1) mill for the Police and one
( 1) mill for the Firemen under the "old plan" of retirement
benefits. The increase will benefit both the Fire and Police
Pension Plans and enable the departments to apply for st.at.P. funding
relating to pension funds which are not actuarially sound.
He explained that since 1988 the City and Pafford Ambulance Service
have had an agreement regarding non-emergency ambulance service for
the citizens of Jacksonville as well as a back-up for emergency
services. He said that Pafford has been bought out by Arkansas
Emergency Transport Service. He noted that Mr. Roger Hosman, the
President of the company, their Medical Director, Dr. David A.
Schmidt, and Andy Daugherty Office Manager were in attendance. He
said that they desire to renegotiate the contract with the City.
Mr. Hosman expressed that his company was formulated and purchased
the business in October of 1994. He said that they desire to
continue to operate within the city.
Mayor Swaim voiced that the contract was for one year with a
renewal clause of two years. He asked that authorization be given
himself and the City Clerk to renew the contract with Arkansas
Emergency Transport Service. He pointed out that the conditions
and prices of the new agreement would be the same as the one
between the City of Jacksonville and Pafford Ambulance Service.
Alderman Knight moved, seconded by Alderman Wilson that the Mayor
and the City Clerk be authorized to sign an agreement to enter into
a contract with Arkansas Emergency Transport Service for one year
regarding non-emergency service with the option to renew for an
additional year. MOTION CARRIED.
7
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JURE 15, 1995
7:00 P.M. -8:00 P.M.
At this time, Mayor expressed appreciation to the Planning
Commission for their attendance at the City Council Meeting.
He pointed out that there is a five year plan for the City of
Jacksonville in which the Planning Commission is quite involved.
Inclusive in the plan is land use in the area of annexation and
proper use of lands already within the city limits. He
complimented their efforts as volunteers and pledged support from
the City Council for planned, organized recommendations from the
Planning Commission. He recognized Mr. Brannen, Chairman of the
Planning Commission.
Mr. Brannen expressed appreciation to Mayor Swaim for the
opportunity given the Planning Commission to meet with the City
Council. He introduced each member; Commissioners: Rudy Reid,
Connie Foster, Jim Dornblaser, Kenny Elliott, Bart Gray Jr., Lester
Piggee, Jack Patton and mentioned Mrs. Leslie Belden, who is also
Chairman of the Board of Adjustment, but was not in attendance.
He pointed out that the five-year to twenty-year plan includes,
the Master Street Plan, the Comprehensive Development Plan, zoning
laws, land use and annexation plans. He related that two workshops
have been attended by the Commission and some members of the
Council as well as the City Attorney, Engineering and the City
Clerk's Office staff. He said that currently the Commission is
working on changes in zoning regulations. He said that a workshop
is planned for June 26, 1995 from 6:00 p.m. to 9:00 p.m. in the
evening at City Hall. He invited the Council to attend.
Mayor Swaim related that there are excessive, heavy
responsibilities resting on the Commission and that very important
decisions regarding the organized growth of the community are
within their jurisdiction. He encouraged the Commission to be more
pro-active and thanked them for attending the Council meeting.
There were brief comments from each Commissioner with appreciation
expressed for the workshops by Metroplan and the efforts of
Chairman Brannen, the support of the City Council and Mayor Swaim,
and for the opportunity to serve the City of Jacksonville.
Alderman Knight expressed appreciation for the training efforts
with regard to the Metroplan workshops and for the dedication of
the members of the Commission.
Alderman Ray questioned the upgrading of the Master Street Plan.
Mayor Swaim pointed out that it is up to date.
8
(0
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 15, 1995
7:00 P.M. -8:00 P.M.
Alderman Fletcher voiced concern regarding annexation efforts.
Mayor Swaim related that the Planning Commission is in the process
of pulling information together for annexation recommendations in
the near future.
Mr. Phil Sullivan was recognized by Mayor Swaim. He pointed out
that efforts are underway to view the downtown area by bus for pros
and cons with regard to improving the same. He invited the Council
to participate in the efforts, bringing someone from their ward to
help with the survey.
APPOINTMENTS:
ANNOUNCEMENTS:
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 8:00 p.m.
Respectfully,
~ ~. , c ~
LlaM. Leona;
City Clerk-Treasurer
I OXV!/WL< / ;!;~
MAYOR ('
9
CITY COUNCIL OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
JULY 6, 1995
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
Animal Control
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIREDEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT: a.
b.
c.
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL: a.
15. APPOINTMENTS:
ANNOUNCEMENTS:
ADJOURNMENT:
--------~
b.
a.
b.
Regular City Council Meeting
June 15, 1995
Regular City Council Meeting
June 1, 1995
Regular Monthly ReporVJune 1995
Request to accept bid: Striping
Setting aside of Matching Funds
for Widening of Loop Road
Request to accept bid: Sidewalks
1994 AUDIT PRESENTATION
RESOLUTION 483 (#7-95)
REF: AGL BOND ISSUE
HOSPITAL COMMISSION
Reappointment of Mr. Roy Hart and
Appointment of Mr. Dale Dabbs
for five (5) yr. terms to
expire 30 June 2000
Following Regular City Council
Meeting there will be a PUBLIC
MEETING I Ref: RIVER PROJECT
led by Joan Adcock and Ray Derden
-II
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 6, 1995
7:00P.M. -7:35 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on July 7, 1995 at the regular meeting place of the
Council. Alderman Smith delivered the invocation after which Mayor
Swaim led the standing audience in the "Pledge of Allegiance" to
the flag.
ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson,
Williamson, and Twitty answered ROLL CALL. Aldermen Knight was
absent due to illness and Alderman Keaton was absent due to a
business committment. Present eight (8). Absent (2). Mayor Swaim
also a .nswered ROLL CALL, declared a quorum, and expressed
appreciation for those in attendance.
Others present for the meetiag were: Mayoral Aide Michael Beeman,
Mayor's Secretary Bertha Tipton, City Attorney Robert E. Bamburg,
City Engineer Duane Reel, Police Chief Larry Hibbs, Fire Chief Rick
Ezell, Finance Director Paul Mushrush, Industrial Specialist Jerry
Halsell, Economic Development Di rector Phil Sullivan and
Administrative Assistant Liz Hicks, Mrs. Judy Swaim, Mrs. DeDe
Hibbs, City employees, interested citizens and members of the
press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of June 15, 1995 for study and action at the next Regular
City Council Meeting .
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Ray that the minutes of
the Regular City Council Meeting of June 1, 1995 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
ANIMAL CONTROL DEPT:
b . Animal Control Dept:
Regular Monthly Report/May 1995
Alderman Wilson moved, seconded by Alderman Lewis to APPROVE the
monthly Animal Control Report for the month of June 1995.
Report reflects the following:
CONTRIBUTIONS. • . • . • . • . • • • • • • . • . . . • . . . . • . • . $ 0. 00
ADOPTION/FINES ••.•••.••••••••...•....•.•.. $747.00
SECURITY DEPOSITS ••••••••••••.•.•••.•.•.•.• $175.00
TOTAL •••••••••••••.•.••••••••••••.•••••••• $ 922.00.
1
CITY OF JACKSONVILLE
TABULATION SnEET BID NUMBER JAX95023 DEPT, S±rpa± DATE 6 22-os
OPENED BY Lu Leonerd ~ •
TABULATED BY 1 1 , T uck~ TIME 10•00 " m
tV
LOOP ROAD SIDEWALK EXTENSION I B u i I d i n g & le f co Con s 1" r u c/· on
I i-ty Con-tract rs I I
i I / I
/ I / I I --i
1 ' 1 1 r 1 l~Q~ I QTY. j DESCRJPTION ! 6fJH· ! AMOUNT I pYf1 t~ / AMOUNT I oYf'l t ~ / AMOUNT j p~~t ~ j AMOUNT I ~~~t~ I A~!OUNT /
I .
I! 11 0 0 I~
' !
I 8001~
I '
1.
2.
' I
3 . 1 33001~
11 5 c y I
100yd:
1
1 55 0 I 1
733sy
1 0 0 y
4. II
17001
i
Schedule #1
Loop Road Sidewalk 4 1 X 4 ~
Schedule #2
Berkshire Dr. Sidewalk 4' X 4'
Schedule 13
Graham/Southeastern
4 ° X 4 1
Sidewalk
Washed gravel
Backfill
6" Perforated
Sod
Excavation
Schedule #4
Beiley S1".ree1"
Pipe/Typar Sleeve
Sidewalk 4'x4'
TOTAL PRICE:
TERMS
RECOMMENDED BIDDER
I I l l I I I' I j I l . I I
' I I I ! I I
$ 1 6 • o o 1 $ 1 1 6 o o . o ol s 1 3 . 4 9 $ 1 4 8 3 9 • o o 1 I I /
I I I 1 6. 0 0
1 6. 0 0
i
2 0. 0 0 I
1 5. 0 0
1 5 • 0 0
1 5. 0 0 ;
2 0. 0 0
1 2. 0 0
, ""."I
52 8 o o. o oi
2300.0 01i
1500.00
2 3 2 5o . o oj
1::::: :jo.
20400.0
1 3. 4 9
1 1 . 9 8
20 .00
1, 5 '0 0
8.00
6. 0 0
20.00
1 3. 4 9
\
'
10792.0 0 . I I
I 3 9 53 4 • o o.
I
I 2 3 o o. o of
1500.0 0
12400.0
I 2000.0
I 22933.0
\
\
\
iJ
l::>
CITY OF JACKSONVILLE OP~N ED BY Mayor Tommy SwaimT 0-z..-,S
TABULATION Si-iET BID NUMBER JAX9S026 DE?T. Street DA TE: 7-3-95 TI ME 1o:oo a.m. T P,BULATED BY Lori Jo hn son ~:\
STREET STRIPING
~ime Striping Inc.~ontractors Spec ial~ I ;erv:ice Comp a n y /fe y I I
I
.' (
I --1
1 1-M r · ~~ -1 !J N!r ; 1 UNJ I -j UN!I j --!---uNIT j-. -1 UNII 1 ) Nii" 1 QTY. i DE~LRIP i ION . "t?rr ::-! !~MOUNT . Cf?!r ::-AMOUN I :J-C?f[c , AMOUN: ::;rrt::-; At10UN I ;;Rrr c-M!OU NT
c{\
(l
1 I . 1 1 1 1 1 1 r 1 1 J I 30,000 L.F Reflectonzed Paint , .12
1
$3600.00 ~ .10 $3000.00 i J I
I I 400 Markers 7.00 1 2800 .00 I 5.50 2200.00 I I r i
I I' I I I ; I , I , I I • I : I I , : I I :
: I I I
i I i I
TOTAL PR IC:::
TE?-MS
RECOMMENDED BIDDER !contractors Specialiky
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 6, 1995
7:00 P.M. -7:35 P.M.
ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, and Twitty voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: a. Request to accept bid: Striping
(bid sheet included in these minutes as exhibit a.)
Mayor Swaim pointed out that the recommendation of the City
Engineer is that the low bid from Contractor Specialty Service Co. ,
of $5,200.00 be accepted.
Alderman Ray moved, seconded by Alderman Wilson that the low bid
of $5,200.00 from Contractor Specialty Service Co., be accepted
for striping with funding from budgeted Street Funds. MOTION
CARRIED.
b. Setting aside of Matching Funds for Widening of Loop Road
Mayor Swaim pointed out that the funds will aid in the widening of
Loop Road to four lanes from Linda Lane to J.P. Wright Loop
intersection with Bwy 161. He said the project has been on the TIP
for a long time with the possibility of consideration to finalize
the project if matching funds from the City of Jacksonville are
allocated. Be requested $115,000.00 be put in reserve out of
Street funds as he noted that the total cost of the project is
estimated to be $572,400.00.
He pointed out that the total cost of the widening of Hwy 161 is
over four million dollars, right of ways being one million and
eighty thousand dollars. He related that all funds are in place and
that the contractor has indicated that hopefully the project will
get started before winter.
Alderman Smith moved, seconded by Alderman Wilson that $115,000.00
be set aside from reserves in the Street Fund for the widening of
Loop Road to four lanes from Linda Lane to J.P. Wright Loop & Bwy
161 intersection. MOTION CARRIED.
c. Request to accept bid:
minutes as exhibit b.)
Sidewalks (bid sheet included in these
2
/J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 6, 1995
7:00P.M. -7:35 P.M.
Mayor Swaim pointed out that the total bid is $110,696.00 from
Jefco Construction. He related the location of sidewalks which are
included in the funding. (see bid sheet) He pointed out that
funds are reserved in the Street Department Budget for the
sidewalks.
Alder,man Wilson moved, seconded by Alde~an Ray that the low bid of
$110,696.00 from Jefco Construction be ACCEPTED with funding from
monies reserved in the Street Department Budget. MOTION CARRIED.
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: a. 1994 Audit Presentation
Mayor Swaim introduced Mr. Mack McAlister, of McAlister and
Associates, P.A. who performed the 1994 audit.
Mr. McAlister recognized Mr. Gerald Clark who performed the audit
and commented that the management of the financial resources of the
City have improved over the past few years. He expressed
appreciation for the opportunity to do the audit. ·
He pointed out that the total operating revenues in 1994 were
$11,687,000.00. He said that the portion of the Pulaski County one
percent sales tax received by the City of Jacksonville in 1994 was
$3,949,000.00 and the one percent City sales tax was $1,928,000.00.
He said that together the one percent sales tax provides
approximately one half the revenues of the City. He noted that the
total of Capital Expenditures in 1994 were $12,200,000.00, a 23%
increase over 1993. He said included in that amount is
$2,800,000.00 for the Community Center. Be pointed out that
overall operating and capital expenditures exceeded revenues by
approximately $500,000.00 and that reserves in the operating fund
of the City were 6. 4 million dollars at the end of 1994. He
related that in the General Fund expenditures were approximately
$370,000.00 less than budgeted expenditures adding that said amount
reflects extremely good budgetary controls during 1994 and
effective cost containment by the management of the City.
He said that compliance with Federal and State laws and regulations
governing financial activities were met during the past year.
3
--------------------------,
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 6, 1995
7:00 P.M. -7:35 P.M.
He related that recommendations contained in the management letter
will strengthen the internal controls already in place and improve
the efficiency of the financial operations of the City.
He said that sound financial
complimented the Mayor, the staff
their assistance and contributions
report.
management is reflected and
and the Finance Department for
to the preparation of the audit
He said that recommendations presented to the City at the time of
the 1993 audit have been complied with.
Mayor Swaim complimented the department heads for their management
of funds and expressed appreciation to the McAlister firm. He said
that he was pleased with the reserve amount noting that a lot of
the reserve has been set aside for specific projects mentioning the
radio system for the Police and Fire Departments which will cost
approximately 1.2 to 1.9 million dollars.
b. RESOLUTION 483 (#7-95) Ref: AGL BOND ISSUE
A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
DOCUMENTATION FOR REAL PROPERTY FROM THE CITY OF JACKSONVILLE TO
AGL CORPORATION UPON RETIREMENT OF THE AGL CORPORATION PROJECT,
SERIES 1980, BOND ISSUE; AND, FOR OTHER PURPOSES.
Alderman Wilson moved, seconded by Alderman Ray that Resolution 483
be read. By a ROLL CALL vote of all Aldermen present, the MOTION
CARRIED. Resolution read by City Attorney Robert E. Bamburg.
Alderman Ray moved, seconded by Alderman Smith that the rules be
suspended regarding the reading of the Resolution in its entirety.
MOTION CARRIED.
Alderman Wilson moved, seconded by Alderman Williamson that
Resolution 483 be APPROVED. MOTION CARRIED.
Alderman Wilson complimented the company for their contribution to
the business community.
APPOINTMENTS: HOSPITAL COMMISSION
a. Reappointment of Mr. Roy Bart
b. Appointment of Mr. Dale Dabbs for five (5) yr. terms to expire
30 June 2000
Alderman Smith moved, seconded by Alderman Ray that Mr. Roy Bart
and Mr. Dale Dabbs be appointed to serve five year terms expiring
30 June 2000. MOTION CARRIED.
4
I~ -~-----
ANNOUNCEMENTS:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 6, 1995
7:00 P.M. -7:35 P.M.
Mayor Swaim related that the Municipal League Meeting was a
successful one and that worthwhile information was afforded the
cities of Arkansas mentioning the one-cent sales tax lawsuit issue
of which the City of Jacksonville is a part.
City Attorney Bamburg explained that the ruling regarding the Pine
Bluff decision could be reversed as early as Monday the tenth of
July pointing out suits filed since that case would be moot in the
event the decision is reversed and the tax is declared legal.
Mayor Swaim noted that work is being done on a contingency plan in
the event the decision is not reversed. He said that reserves will
make the City operational for a few months.
Mayor Swaim recognized Mr. Frederick Gentry, an Eagle Scout, and
congratulated him on his involvement in scouts and government.
He announced a public meeting to be led by Ms. Linda Joyce
regarding the River Project immediately following the City Council
Meeting and encouraged interested citizens to attend.
City Engineer Reel related that Thompson Street will probably be
completed in approximately two weeks in answer to a question from
Alderman Fletcher.
It was pointed out by Alderman Twitty that AP&L will be closing on
Friday 7 July 1995.
Alderman Ray complimented the office of Economic Development for
efforts in revitalizing the downtown area.
Mayor Swaim recognized Mr. Phil Sullivan, Director of Economic
Development within the City. Mr. Sullivan introduced his
Administrative Assistant Ms. Liz Hicks.
Alderman Ray moved, seconded by Alderman Fletcher that the meeting
adjourn at approximately 7:35 p.m. MOTION CARRIED.
Respectfully,
~~~~)
City Clerk-Treasurer
5
1
'
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
JULY 20, 1995
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF Regular City Council Meeting
July 15, 1995 MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
Police Department:
Fire Department:
CDBG:
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
a.
b.
Regular City Council Meeting
June 15, 1995
Regular Monthly Report/June 1995
Regular Monthly Report/June 1995
Regular Monthly Report/June 1995
Request to Accept Bid: Forklift
Report on Railroad Boring by
Economic Development Public Hearing
Ramada Inn 12:00 p.m. 2 August 1995
11
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 20, 1995
7:00 P.M. -7:16 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on July 20, 1995 at the regular meeting place of
the Council. Alderman Ray delivered the invocation after which
Mayor Swaim led the standing audience in the "Pledge of Allegiance"
to the flag.
ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson,
Williamson, and Keaton answered ROLL CALL. Alderman Fletcher
arrived at approximately 7:01p.m. Present eight (8). Absent (2).
Mayor Swaim also answered ROLL CALL and declared a quorum and
expressed appreciation for those in attendance.
Others present for the meeting were: Mayoral Aide Michael Beeman,
Deputy City Clerk Susan Davitt, City Attorney Robert E. Bamburg,
City Engineer Duane Reel, Police Chief Larry Hibbs, Community
Development Director Tony Ply, Economic Development Director Phil
Sullivan, Mrs. DeDe Hibbs, other City employees, interested
citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of July 15, 1995 for study and action at the next Regular
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Wilson moved, seconded by Alderman Ray that the minutes of
the Regular City Council Meeting of June 15, 1995 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
POLICE DEPARTMENT: Regular Monthly Report/June, 1995
Alderman Smith moved, seconded by Alderman Wilson that the Regular
Monthly Report for June of the Jacksonville Police Department be
APPROVED. Said report reflects: Computer Collections, $61,721.34,
Miscellaneous Payments $731.50, Report Copies $293.00 for a total
Collections of $62,745.84. ROLL CALL: Aldermen: Knight, Smith,
Sansing, Ray, Wilson, Fletcher, Williamson, and Keaton voted AYE,
NAY (0). MOTION CARRIED.
FIRE DEPARTMENT: Regular Monthly Report/June, 1995
Alderman Smith moved, seconded by Alderman Wilson that the Regular
Monthly Report for June, of the Jacksonville Fire Department be
APPROVED. (Said report reflects an estimated fire loss of
$76,450.00 for the month of June.) ROLL CALL: Aldermen: Knight,
Smith, Sansing, Ray, Wilson, Fletcher Williamson, and Keaton voted
AYE. NAY 0. MOTION CARRIED.
1
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 20, 1995
7:00 P.M. -7:16 P.M.
CDBG DEPARTMENT: Regular Monthly Report/June, 1995
Alder.man Smith moved, seconded by Alder.man Wilson that the Regular
Monthly Report for June 1995, of the Community Development
Department be approved. Said report reflects:
Informal Meetings ....................................... 2
Conducted Contractor Seminar •••.••••••••••..••••••••••••• O
Rehab:
a. Letters to prospective applicants •••••••••.••••••••••• 9
b. Applications received ....•.....•...................... 2
c. Bids Advertised ....................................... 4
d. Work write-ups & estimates •••••••••••.•.••••••••••••.. 2
e. Pre-constructions conferences •••••••••••••••...••••••. s
f. Appraisals & Environmental reviews •••••••••.•.•••••••• 2
g. Interim Inspections ................................... 98
h. Final Inspections ..................................... 2
i. Emergency Inspection .................................. 2
j . Partial Payments ...................................... 2
k. Proj act Closeout ...................................... 1
1. Warranty Repairs ...................................... 3
Public Works:
a . Bids Received .......................................... 1
b. Interim Inspections ................................... 5
c. Project Close-out •.•••••••.••••.••.••••••••.•••.••.••• O
a . Contract Awarded ...................................... 0
ROLL CALL: Alder.men: Knight, Smith, Sansing,
Fletcher, Williamson, and Keaton voted AYE, NAY
CARRIED.
WATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
Ray,
(0).
Wilson,
MOTION
STREET DEPARTMENT: a. Request to Accept Bid for a Forklift.
Mayor Swaim related that a pending grant would fund the purchase of
the forklift. He then related that the grant has basicly been
approved pending final approval from D.P.C.E. He stated that the
low bid meets all the qualifications.
Alderman Knight moved, seconded by Alderman Smith to approve the
low bid of $17,361.80 from AAA Lift Truck and Service Company,
pending grant approval.
2
19
{)._0
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 20, 1995
7:00 P.M. -7:16 P.M.
Mayor Swaim related that budgeted monies from the equipment fund
could carry the balance if the grant did not cover the full
purchase price.
MOTION CARRIED at this time.
b. Report on Railroad Boring by City Engineer Reel.
City Engineer Reel related that two borings under Railroad are
completed, adding that a sixty-six inch steel encasement was
installed to improve the Eastview drainage. He stated that a
twenty-four inch encasement for the water line has been completed
and the project is ready for the water department to make the tie
in on Industrial Drive. He related that he expected the Railroad
to begin work on the crossing in two weeks. He stated that with
the completion of drainage efforts under the railroad, he would
begin bid advertisement for additional drainage work in the
Eastview Addition.
Mayor Swaim related that a portion of the Eastview project that was
completed in 1994 increased the drainage flow causing a back up at
the railroad tracks, adding that with the boring completed under
the railroad tracks the Eastview drainage project can resume.
In response to a question posed by Alderman Keaton, City Engineer
Reel related that the Hwy. Department will not be responsible for
drainage improvements near the underpass, but have offered their
assistance with the City doing the actual construction work.
Mayor Swaim related that the next phase of the project will be the
Eastview ditch on the west side of James Street going up Hwy 161
along the railroad tracks; including behind Whit Davis Lumber
Company, which will complete the entire project.
WIDENING OF J.P. WRIGHT LOOP
Mayor Swaim related that the Hwy. Department has requested passage
of a resolution specifying the City's share of 20% for the
engineering cost of widening of J.P. Wright Loop. He reminded the
Council that $115,000.00 dollars was approved at the previous
meeting to cover project cost, adding that bidding for the project
will start next year.
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
3
j
PLANNING COMMISSION:
GENERAL:
APPOINTMENTS:
ANNOUNCEMENTS:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 20, 1995
7:00 P.M. -7:16 P.M.
Mayor Swaim announced a public hearing for Economic Development,
which will be held 12:00 p.m. August 2, 1995 at the Ramada Inn.
Mr. Phil Sullivan stated that this is the last economic
restructuring research to be presented, illuminating the results of
the intercept survey conducted at nine locations with 1500
responses.
NON-AGENDA ITEM:
CONCERNED CITIZENS COALITION:
Mayor Swaim related that the Concerned Citizens Coalition has asked
to be placed on the agenda to present a plan concerning clean up of
the operative unit two (OU2) at Vertac.
He related an amendment to page five concerning clean up of the
inside perimeter of Vertac to 5 parts per billion and deletion of
the first sentence on page seven.
Alde~an Wilson moved, seconded by Alde~an Smith to suspend the
rules and hear presentation from the Concerned Citizens Coalition.
MOTION CARRIED.
Mr. Philip Carlisle, vice president for the group related efforts
to join different groups throughout the City in support of one plan
which can be presented for consideration to the EPA. He stated
that the plan is in depth with specific request regarding the type
trees to be planted as well as construction of buildings and
location of the proposed landf ill . He related concerns from the
Lions Club with regard to a perpetual care fund for future
maintenance, adding that Hercules will be asked to fund an escrow
account for that purpose. (A copy of the proposed plan is on file
in the office of the City Clerk.)
Alderman Smith stated that the plan is in line with request from
meetings attended with regard to citizens participation.
Mayor Swaim related that a consensus of support from the City
Council would be considered public comment by EPA and would go on
record as such. The consensus from City Co r ncil was in support.
4
c:Z/
-------------------'
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 20, 1995
7:00 P.M. -7:16 P.M.
Alderman Knight moved, seconded by Alderman Sansing to go on record
in support of the efforts outlined in the proposed plan from the
Concerned Citizens Coalition. MOTION CARRIED.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:16p.m.
Respectfully,
~'14 .~ LUa M. Leonard
City Clerk-Treasurer
MAYOR
I~ .t,,,,kt .• :_.
5
CITY OF JACKSONVIL!...E OPENEll BY s ·' ., · ~ ·--=-u=s~aun• Davitt _ __;_ __
TABULATiON SHEET BID NUMBER 1Ho~oz ~ DE?T . s+r66± DATE 6-29-05 TIME 1 0 • 0 0 11 • m • TABULA TED BY Lor i J o h n son L 1
Fork I ift
/
l!le H11terials / AAA Lift Truck
ndl lng Gamm o ~•nd Service Co.
I
I
- ' ~ p-ION I Ul~ll I MOUNT I UNJ I I ou -I UN I I I DUN-I UNJ I i ou -[' ! Q 1 Y. ! DLCI<l 1 1 ~q wr-; A , op y r ~ AM N I _ P~IF:~ AM I . !=RTf'' ! AM N I I ~RTF:~
1 .
i
i
I
I
I
j
I
I
I
I
i
Fork I ift
Less Trl!de-1 n
1 9 54 Baker
TOTAL PRIC::
TE?-MS
RECOMMENDED BIDDER
I J
1$ 1 8 6 1 6 • 0 0 l
I I
200.00 1
I
I
I
$17861.8 0
"'.'I
I I
I
I
1
AMOUNT
9.)
v
D
II
,.
CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
AUGUST 3, 1995
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
Animal Control
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
a.
Regular City Council Meeting
July 20, 1995
Regular City Council Meeting
July 6, 1995
Regular Monthly Report/July
Smoke Testing by Wastewater
Speaker David Thomas
RESOLUTION 484 (#8-95) Supporting
utilization of Federal Aid mon ies
to complete widening of J.P. Wright
b. ORDINANCE 1047 (#11-95)
Increasing authority for City
purchases
23
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 3, 1995
7:00 P.M. -7:45 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on August 3, 1995 at the regular meeting place of
the Council. Alderman Smith delivered the invocation after which
Mr. Steve Bear, Sgt. at Arms/Road Captain of ABATE Dist. 13, led
the standing audience in the "Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Williamson, Keaton and Twitty answered ROLL CALL. Alderman
Fletcher arrived at approximately 7:05 p.m. Present ten (10).
Absent (0). Mayor Swaim also answered ROLL CALL and declared a
quorum and expressed appreciation for those in attendance.
Others present for the meeting were: Mayoral Aide Michael Beeman,
Deputy City Clerk Susan Davitt, City Attorney Robert E. Bamburg,
Police Chief Larry Hibbs, Fire Chief Rick Ezell, Asst. Fire Chief
Baldridge, Economic Development Director Phil Sullivan, Wastewater
Commission Chairman Joan Zumwalt, Wastewater Superintendent David
Thomas, Planning Commission Chairman Art Brannen, Mrs. Judy Swaim
and Mrs. Edith Smith, other City employees, interested citizens and
members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of July 20, 1995 for study and action at the next Regular
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Sansing moved, seconded by Alderman Ray that the minutes
of the Regular City Council Meeting of July 6, 1995 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
Animal Control Regular Monthly Report/July
Alderman Smith moved, seconded by Alderman Knight to APPROVE the
monthly Animal Control Report for the month of July 1995.
Report reflects the following:
CONTRIBUTIONS. • • • • • . . . . • • . . . • • • . . . • . • . . . • . $
ADOPTION/FINES •••••...•••...•••.•.•••.•..• $
SECURITY DEPOSITS ••.••.•••.•.•••.•.•••.••.• $
.00
549.00
175.00
TOTAL ••••••••••••••••••••••••••••••••••••• $ 724.00
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson,
Williamson, Keaton and Twitty voted AYE. MOTION CARRIED.
1
-----------------------------.---------------~--
WATER DEPARTMENT:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 3, 1995
7:00 P.M. -7:45 P.M.
WASTEWATER DEPARTMENT: Report regarding Smoke Testing
Department Head Mr. David Thomas mentioned the resolution passed
recently by the City Council allowing the Wastewater Department to
borrow funds available through the State Revolving Program. He
related that the purpose of those funds is to finance improvements
in the collection system as well as increase capacity and
improvements in the treatment plant. He related that the first
phase of the "Sewer System Evaluation Survey" is completed and the
flow evaluation shows that there is a lot of water getting into the
collection system. He briefed the Council on the Smoke Testing of
the physical inventory currently underway, adding that it will
determine any defects which will require repair. He related that
there are approximately 500 manholes and 100 miles of sewer line
which will be evaluated for cost benefit analysis. He then related
that a better knowledge of the system and techniques used will
result from the Wastewater crew participating in the study.
He related that sewer lines are continually inspected for repairs.
In response to a question posed by Mayor Swaim, Mr. Thomas related
that there were needed repairs sewer lines that had been slip lined
two years prior.
Discussion ensued as to the formula for averaging the summer months
sewer rate charge which is adjusted for summer use and the rate
scheduled as structured by Federal Grant with regard to the
depreciation of the Wastewater facility.
It was pointed out by Mayor Swaim that with regard to capacity for
new customers opportunity has been offered to several areas which
have choosen not to accept.
Wastewater Commission Chairman Joan Zumwalt related that with
regard to the growth in Jacksonville over the past eight years as
well as expected future growth, the facility's will soon reach its
capacity.
It was related by Mayor Swaim that the facility has the ability to
increase capacity, however the area coming into the system would
have to pay a share of the expansion of the plant.
FIRE DEPARTMENT:
POLICE DEPARTMENT:
2
c::;~
STREET DEPARTMENT:
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: a. RESOLUTION 484 (#8-95)
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 3, 1995
7:00 P.M. -7:45 P.M.
A RESOLUTION EXPRESSING THE MAYOR AND CITY COUNCIL'S SUPPORT AND
WILLINGNESS FOR THE CITY OF JACKSONVILLE TO UTILIZE FEDERAL AID
MONIES TO COMPLETE THE WIDENING OF J.P. WRIGHT LOOP ROAD FROM NORTH
FIRST TO LINDA LANE; AND, FOR OTHER PURPOSES.
Alderman Smith moved, seconded by Alderman Sansing to Read
Resolution 484 (#8-95). MOTION CARRIED.
Alderman Knight moved, seconded by Alderman Ray that Resolution 484
(#8-95) be APPROVED. MOTION CARRIED.
NON AGENDA ITEM:
At this time, Mayor Swaim recognized Assistant Fire Chief Bill
Baldridge who expressed to the Council his appreciation for having
been given the opportunity to serve the City of Jacksonville for
twenty years, under three different Fire Chiefs, in the Fire
Department. He related that eight and one-half years of that time
he served as Assistant Fire Chief. He expressed to Aldermen
Williamson and Keaton appreciation for their concerns and support
toward the Fire Department.
He stated that he would be going to Searcy to serve as the Fire
Chief there and that he would always remember his friends and work
associates at the Fire Department in Jacksonville.
b. ORDINANCE 1047 (#11-95) AN ORDINANCE TO MODIFY JACKSONVILLE
MUNICIPAL CODE SECTION 3. 08 ET. SEQ. AND THE JACKSONVILLE PURCHASING
MANUAL FOR THE PURPOSE OF INCREASING AUTHORITY FOR CITY PURCHASES
WITHOUT NECESSITY FOR PUBLICATION OF COMPETITIVE BIDS UP TO A
MAXIMUM OF TEN THOUSAND DOLLARS ($10,000.00) IN ACCORDANCE WITH ACA
14.58-303, AS AMENDED BY ACT 812 OF 1995; DECLARING AN EMERGENCY;
AND, FOR OTHER PURPOSES.
ORDINANCE 1047 (#11-95)
Alderman Fletcher moved, seconded by Alderman Wilson, that
Ordinance be placed on FIRST READING. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson,
3
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 3, 1995
7:00 P.M. -7:45 P.M.
Keaton and Twitty voted AYE. NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance
read FIRST TIME by City Attorney Robert E. Bamburg.
Alderman Ray moved, seconded by Alderman Smith, to dispense with
the reading of the Ordinance in its entirety. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Wilson, that Ordinance
be accepted on FIRST READING. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE. NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE
ACCEPTED ON FIRST READING.
Alderman Sansing moved, seconded by Alderman Ray, to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received
ten (10) affirmative votes, (0) negative votes. MOTION CARRIED.
Whereupon, City Attorney Robert E. Bamburg read the Ordinance for
the SECOND TIME.
Alderman Fletcher moved, seconded by Alderman Ray, to
further suspend the rules and place the Ordinance on THIRD AND
FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis,
Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted
AYE. NAY (0). Motion received ten (10) affirmative votes, (0)
negative votes. MOTION CARRIED. Whereupon, City Attorney Robert
E. Bamburg read the Ordinance for the THIRD AND FINAL TIME.
Alderman Fletcher moved, seconded by Alderman Smith that Ordinance
be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Wilson that the EMERGENCY
CLAUSE be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton
and Twitty voted AYE. NAY (0). Motio:n received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1047 THIS 3rd DAY OF
AUGUST 1995.
4
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 3, 1995
7:00 P.M. -7:45 P.M.
It was pointed out during the course of passage of the Ordinance
that the auditor is aware and approves of its passage and that
quotes will still have to be obtained by the City.
APPOINTMENTS:
ANNOUNCEMENTS:
Mayor Swaim suggested that those desiring to change the name of
Industrial Drive should contact his office.
He also acknowledged data placed before each Alderman from the
Economic Development Director, Mr. Phil Sullivan. He related that
the data therein is the end result of surveys, etc. with regard to
that department as it is relates to the Main Street Revitalization
Program now underway. He said that funding for the department will
probably be ending in a few months encouraging the Council to take
note of the fact that creative funding may need to be considered.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:45 p.m.
Respectfully,
~-~~0~
City Clerk-Treasurer
5
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
AUGUST 17, 1995
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
Police Department:
Fire Department:
CDBG:
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
Regular City Council Meeting
August 3, 1995
Regular City Council Meeting
July 20, 1995
Regular Monthly Report/July 1995
Regular Monthly Report/July 1995
Regular Monthly Report/July 1995
UPDATE: Construction Projects
by City Engineer Reel
FINAL PLAT Rebsamen Regional Medical
Subdivision Phase II
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 17, 1995
7:05 P.M. -7:12 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on August 17, 1995 at the regular meeting place of
the Council. Alderman Smith delivered the invocation after which
Acting Mayor Larry Wilson led the standing audience in the "Pledge
of Allegiance" to the flag.
ROLL CALL: Alde~en: Smith, Lewis, Sansing, Ray, Wilson, and
Twitty answered ROLL CALL. Present six (6). Absent (4). Mayor
Swaim was out of town. Alderman Williamson was ill and Alde~en
Knight, Keaton and Fletcher were absent for various reasons.
Acting Mayor Larry Wilson answered ROLL CALL and declared a quorum
and expressed appreciation for those in attendance.
Others present for the meeting were: Mayoral Aide Michael Beeman,
Deputy City Clerk Susan Davitt, City Attorney Robert E. Bamburg,
City Engineer Duane Reel, Police Chief Larry Hibbs, other City
employees, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Acting Mayor Wilson presented the minutes of the Regular City
Council Meeting of August 3, 1995 for study and action at the next
Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alde~an Smith moved, seconded by Alde~an Ray that the minutes of
the Regular City Council Meeting of July 20, 1995 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
POLICE DEPARTMENT: Regular Monthly Report/July 1995
Alde~an Ray moved, seconded by Alde~an Lewis that the Regular
Monthly Report for July of the Jacksonville Police Department be
APPROVED. Said report reflects: Computer Collections, $69,241.66,
Miscellaneous Payments $202.00, Report Copies $294.00 for a total
Collections of $69,737.66. ROLL CALL: Alde~en: Smith, Lewis,
Sansing, Ray, Wilson, and Twitty voted AYE, NAY (0). MOTION
CARRIED.
FIRE DEPARTMENT: Regular Monthly Report/July, 1995
Alderman Ray moved, seconded by Alde~an Lewis that the Regular
Monthly Report for July, of the Jacksonville Fire Department be
APPROVED. (Said report reflects an estimated fire loss of
$92,500.00 for the month of July.) ROLL CALL: Alde~en: Smith,
Lewis, Sansing, Ray, Wilson, and Twitty voted AYE. NAY 0. MOTION
CARRIED.
1
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 17, 1995
7:05 P.M. -7:12 P.M.
CDBG DEPARTMENT: Regular Monthly Report/July, 1995
Alde~an Ray moved, seconded by Alde~an Lewis that
Monthly Report for July 1995, of the Community
Department be approved. Said report reflects:
the Regular
Development
Informal Meetings ....................................... 2
Conducted Contractor Seminar •••••..••••••.••••••.•••••••• l
Rehab:
a. Letters to prospective applicants •••••••••••.••••••••• lO
b. Applications received ................................. 2
c. Bids Advertised ....................................... 0
d. Work write-ups & estimates •••••••••••••••.•••••.•••.•. !
e. Pre-constructions conferences •••••••••••••••.••••••••• O
f. Appraisals & Environmental reviews ••..•.••••••••••.••• O
g. Interim Inspections ................................... 98
h. F ina! Inspections ..................................... 4
i. Emergency Inspection .................................. l
j . Partial Payments ...................................... 1
k. Proj act Closeout ...................................... 4
1. Warranty Repairs ...................................... 1
Public Works:
a. Bids Received ......................................... 2
b. Interim Inspections ................................... 5
c. Project Close-out •.••••.••••.••••••••••••.••.••••••••• O
e. Contract Awarded ...................................... 0
ROLL CALL: Alde~en: Smith, Lewis, Sansing, Ray, Wilson, and
Twitty voted AYE, NAY (0). MOTION CARRIED.
WATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: UPDATE: City Construction Projects
SIDEWALK CONSTRUCTION:
City Engineer Reel related that sidewalk construction is nearing
completion in the area of Loop Road, Berkshire and Bailey Street.
He related that compliments were received concerning the
construction of the sidewalks without disturbing the trees along
Berkshire Drive. The next area designated for construction is
Southeastern and along Graham Road.
RAILROAD CROSSING:
He related that after prompting the railroad, ties were delivered
and the foreman said he expected completion by the end of August.
2
TRAFFIC SIGNALS:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 17, 1995
7:05 P.M. -7:12 P.M.
Mr. Reel related that the anchor bolts have been delivered and will
be set in foundations in the following two weeks. He regrettably
informed the City Council that it appears the signal poles will not
arrive in time for the Mums, Music and Muscadine festival.
SIGN SHOP:
He related that the shop is being constructed by Street Department
personnel who are basically being used in the morning for this
project and back to regular duties in the afternoon because of the
heat factor. He said that the project is ready for sheeting and
insulation with weather permitting.
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION: FINAL PLAT Rebsamen Regional Medical
Subdivision Phase II
City Engineer Reel described the general location of the property
is located. It was then related that the hospital will be
responsible for the maintenance of the streets. It was pointed out
that Dr. Karen Grant's office was the first unit to be developed.
Alde~an Smith moved, seconded by Alderman Ray to APPROVE the Final
Plat of Rebsamen Regional Medical Subdivision Phase II as
submitted. MOTION CARRIED.
GENERAL:
APPOINTMENTS:
,ANNOUNCEMENTS:
Acting Mayor Wilson informed everyone that Mrs. Ophelia
Blasingame's funeral will be held at 10:00 a.m. August 18, 1995 at
the Presbyterian Church. He added that there are plans to plant
a tree on the City Hall grounds in her memory.
City Clerk Lu Leonard related that the tree will be a scarlet oak
and anyone wishing to donate may do so.
ADJOURNMENT:
Acting Mayor Wilson adjourned the meeting at approximately 7:12
p.m.
Respectfully, ~.~·na~
City Clerk-Treasurer
3
CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
(Animal Control)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT :
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
J ADJOURNMENT
SEPTEMBER 7, 1995
a.
Regular City Council Meeting
August 17, 1995
Regular City Council Meeting
August 3, 1995
Regular Monthly Report/August
Request to Accept Bid: Sandblast
and Paint Bayou Meto Bridge
Authorization for Mayor Swaim to
Negotiate easement with Products
Pipeline Co.
b. ORD. 1049 (#12-95)
Name change for Industrial Drive
c. UPDATE: Landfill Progress
d. Library ad-hoc committee
appointment
33
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 7,1995
7:00 P.M. -7:35 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council o f the City of Jacksonville, Arkansas met in
Regular Session on September 7, 1995 at the regular meeting place
of the Council. Alderman Smith delivered the invocation after
which Mayor Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: Alde~en: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty answered ROLL CALL.
Present, ten (10). Absent (0). Mayor Swaim also answered ROLL
CALL, declared a quorum, and expressed appreciation for those in
attendance.
Others present for the meeting were: City Engineer Duane Reel,
Deputy City Clerk Susan Davitt, City Attorney Robert E. Bamburg,
Economic Development Director Phil Sullivan, Planning Commission
Chairman Art Brannen, Industrial Specialist Jerry Halsell, Judy
Swaim and Edith Smith, other City employP.P.R , interested citizens
and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of August 17, 1995 for study and action at the next Regular
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alde~an Sansing that the minutes
of the Regular City Council Meeting of August 3, 1995 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
Animal Control Regular Monthly Report/August
Alderman Wilson moved, seconded by Alde~an Sansing to APPROVE the
monthly Animal Control Report for the month of August 1995.
Report reflects the following:
CONTRIBUTIONS. . • • • • . . • • • . • . . . • . • . . • • . . . • • . $ • 00
ADOPTION/FINES ....•...••..•..•..•.•••..••. $ 584.50
SECURITY DEPOSITS •••••••.•.....•.••••.•••.• $ 275.00
TOTAL. • • • • • • . . • • • • • . . . • • • . • • . • . . . . • . • • • . . . $ 859. 50
ROLL CALL: Alde~en: Knight, Smith, Lewis, Sansing, Ray,
Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. MOTION
CARRIED.
1
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 7, 1995
7:00 P.M. -7:35 P.M.
STREET DEPARTMENT: Request to accept bid: Sandblast and Paint
Bayou Meto Bridge
Mayor Swaim recognized City Engineer Reel who briefed the Council
with regard to the method to be used in the sandblasting and
painting of Bayou Meto bridge. He said that EPA guidelines will
have to be followed in the project in that the paint used years ago
on the bridge contained lead. He related that the cost of
sandblasting is approximately $9,600.00 and that $8,400.00 is
related to handling the requirements of EPA.
He pointed out that the paint to be used after the blasting and
clean-up will not contain lead or hazardous material.
Alde~an Smith moved, seconded by Alderman Knight to accept the bid
of $18,000.00 from McCormick Painting Co. for the sandblasting and
painting of Bayou Meto Bridge with payment from the Street
Department Construction Funds. MOTION CARRIED.
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: a. Authorization for Mayor Swaim to Negotiate easement
with Products Pipeline Co.
Mayor Swaim pointed out that several years ago a lease was granted
to the pipeline company to use property owned by the City of
Jacksonville and that now the request is for twelve acres for the
expansion of their operation at the location. He pointed out that
either a lease or an easement would be fitting and that the
property is not usable by the City. He related that he would like
to negotiate with the company regarding some timber on the parcel.
2
35
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 7, 1995
7:00P.M. -7:35 P.M.
Alderman Wilson requested that if negotiations are completed that
any clean-up requirements by EPA be included as the responsibility
of the pipeline company and not the City of Jacksonville.
Alderman Smith moved, seconded by Alderman Ray that the Mayor and
City Clerk be given authority to negotiate a contract, by lease or
by the granting of an easement, between the Products Pipeline
Company and the City of Jacksonville for approximately 12 acres of
property. MOTION CARRIED.
b. ORDINANCE 1049 (#12-95) Name Change for Industrial Drive
AN ORDINANCE AMENDING JACKSONVILLE MUNICIPAL ORDINANCE NOS. 213 AND
238; RENAMING INDUSTRIAL DRIVE; FOR PROPERTY USE PROVISIONS AND
DESIGNATIONS; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Alderman Wilson moved, seconded by Alderman Knight, that Ordinance
be placed on FIRST READING. ROLT.J CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton, and
Twitty voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED. Ordinance read FIRST
TIME by City Attorney Robert E. Bamburg.
Alderman Sansing moved, seconded by Alderman Ray, that Ordinance be
accepted on FIRST READING.
Discussion included providing a grace period which would allow area
businesses addressed off Industrial Drive an opportunity to deplete
their office supplies.
Mayor Swaim related that the street extension is expected to be
completed within a month, adding that the street will officially be
opened as Municipal Drive. He stated that the Postal Service will
continue to deliver mail addressed as Industrial Drive for a period
of time.
ROLL CALL: Aldermen: Knight, Smith, Lewis , Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty voted AYE . NAY (0).
Motion received ten (10) affirmative votes, (0) negative votes.
MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING.
Alderman Sansing moved, seconded by Alderman Ray, to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
3
------------------------------------------
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 7, 1995
7:00 P.M. -7:35 P.M.
Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received
ten (10) affirmative votes, (0) negative votes. MOTION CARRIED.
Whereupon, City Attorney Robert E. Bamburg read the Ordinance for
the SECOND TIME.
Alderman Sansing moved, seconded by Alderman Lewis, to further
suspend the rules and place the Ordinance on THIRD AND FINAL
READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing,
Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE.
NAY (0). Motion received ten (10) affirmative votes, (0) negative
votes. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg
read the Ordinance for the THIRD AND FINAL TIME.
Alderman Ray moved, seconded by Alderman Wilson that Ordinance be
APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis,
Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted
AYE. NAY (0). Motion received ten (10) affirmative votes, (0)
negative votes. MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Smith that the EMERGENCY
CLAUSE be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton
and Twitty voted AYE. NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1049 THIS 7th DAY OF
SEPTEMBER 1995.
c. UPDATE: Graham and Rogers Road Landfill Progress
Mayor Swaim complimented the efforts of the Street Department with
regard to Graham and Rogers Road Landfill improvements. He
announced that a ceremony is forthcoming at the end September,
inviting DPC&E, EPA, local officials, and general public to attend.
He stated that all parties involved are satisfied with the way the
improvements were handled.
d. Library ad-hoc committee appointment
Mayor Swaim related that it has been many years since there was an
update of the existing interlocal agreement, adding that
Jacksonville has not always been assured a representative on the
board. He stated that Mr. Bobby Roberts from the Central Arkansas
Library System has requested that the City Attorney and one Council
Member be appointed to an ad-hoc committee which will review
present policies. He related that some recommendations concerning
the sharing of maintenance will be to the advantage of
Jacksonville, adding that currently Jacksonville pays for any
maintenance cost with regard to the facility.
4
31
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 7, 1995
7:00 P.M. -7:35 P.M.
Alderman Sansing volunteered to represent Jacksonville on the
committee and expressed his pleasure at being able to serve if his
work schedule allows him to do so.
Alderman Lewis volunteered in the event Alderman Sansing discovers
he will not be able to join the committee.
APPOINTMENTS:
ANNOUNCEMENTS:
Jacksonville Towers announcement:
Alderman Ray invited the audience to attend a ceremony luncheon to
be held at the Jacksonville Towers on October 3, 1995 at 12:00 p.m.
Alderman Ray also announced that the Jacksonville Elderly Center
will host a carnival September 9, 1995 to be held on School Drive.
Economic Development:
Mayor Swaim related that Economic Development will host a meeting
with the Urban Design class from the University of Arkansas at
Fayetteville Tuesday September 12, 1995, 12:00 p.m. at the Ramada
Inn. He related that the entire class will attend and work on the
project which will develop ideas for the downtown Main Street area.
Phil Sullivan related that efforts are through the Agricultural
Extension and Mr. Bowerman who is the Pulaski County Agent. He
stated that the class has been asked to provide a street scape for
the blocks on Main Street from Jeff Davis to Second Street. He
related that a $250.00 prize has been offered to the student with
the winning design, adding that there will be at least six
different designs to choose between.
Mayor Swaim encouraged participation, outlining increased trade and
new business as some of the benefits the City of Jacksonville will
gain through revitalization of the downtown area.
Metro Plan Meeting:
Mayor Swaim announced that the Planning Commission will hold a
training session Tuesday September 12, 1995, 6:00 to 9:00 p.m. at
City Hall. He added that the Planning Commission will also be very
instrumental with the re-design of the downtown area. He related
that one consideration is low interest loans that could be provided
to the area businessmen. He stated that one concern was the ending
of funding for Economic Development, adding that the City would
apply for another year of grant money and that it would be a
travesty not to continue with the project.
5
Portable Signs:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 7, 1995
7:00 P.M. -7:35 P.M.
Alderman Knight expressed concerns with regard to the sign
ordinance and portable signs located in Jacksonville.
Mayor Swaim related that there were certain restrictions involved
with the use of portable signs. He reminded the Council of a
recent lawsuit from a portable sign company which the City won. He
related that he has met with the City Engineer regarding the
portable sign situation and that they have looked at possible
revisions for the sign ordinance. He cited that the City of
Sherwood has a stronger sign ordinance which has withstood a test
case, which will be a consideration for the City of Jacksonville.
Other considerations and concerns were discussed with regard to the
aesthetics of portable signs.
Hazardous Traffic:
Alderman Fletcher remarked that there is a hazardous traffic
problem with regard to a mobile home lot located on John Harden
Drive which restricts the view of drivers entering on James Street
from the convenience store.
Mayor Swaim related that this has been investigated in the past and
the owner has been asked to correct the situation, adding that the
Code Enforcement Officer will be asked to look at the problem again
and request any necessary corrections. He stated that they can be
made to move from the right-of-way, adding that the City has no
provision for limiting the number of mobile homes on the lot.
Mayor Swaim related that pictures are available relating to bus
tours made by citizens who are interested in the overall appearance
of the downtown area and that they are available for viewing at the
department of Economic Development.
In response to comments made by Alderman Fletcher, Mayor Swaim
related that the formation of a Downtown Merchants Association is
being encouraged, allowing merchants and property owners to govern
themselves. He stated that the City is somewhat restricted
regarding private property adding that it will take cooperation
from the merchants and property owners.
Mayor Swaim commended Code Enforcement Officer Vern Howell for the
yard and abandoned vehicle clean up efforts in the City, adding
that this has caused a rash of complaints from citizens who resent
having been asked to bring their property up to code.
6
ADJOURNMENT:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 7, 1995
7:00 P.M. -7:35 P.M.
Mayor Swaim adjourned the meeting at approximately 7:45 p.m.
Respectfully,
~71&.~ LM. Leonar
City Clerk-Treasurer
7
CITY OF JACKSONVILLE
TABULA TIDN SnET BID NUMBER JAX9502B
Sandblast and Paint Bayou Meto Bridge
!
[ Sandblast and Paint Bayou Meto Bridge I 1 i 1
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TOTAL PRICE
TERMS
RECOMMENDED BIDDER
DE?T . Street DA TE 8-29-95
/Cormick Pai-n t i nl · . /Mel Co.
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$18,000.00 f
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TIME 1o:oo a.m.
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OPENED BY Duane Reel (Jf!-
TABULATED BY Liz Tuck J!;y
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AHOUNT
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----' k
CITY COUNCIL OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
SEPTEMBER 21, 1995
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
Police Dept.
Fire Dept.
CDBG
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
ANNOUNCEMENTS :
ADJOURNMENT:
Regular City Council Meeting
Sept. 7, 1995
Regular City Council Meeting
August 17, 1995
Regular Monthly Report/August
Regular Monthly Report/August
Regular Monthly Report/August
Request to Accept Bid: Fire
Trucks
Request to Accept Bid:
Loop Road Drainage Project
a. Request to set a public hearing ref:
Ord. 1048 (#12-95) Revisions to
various chapters of the Jacksonville
Municipal Code
b. FINAL PLAT Foxwood Subdivision
Phase X
Jacksonville Parks & Recreation
Commission I Mr. Greg Bollen to fill
the unexpired term of Mr. Lindy Bollen Jr.
Jacksonville CITY FEST
Saturday 30 September and
Sunday 1 October 1995
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 21, 1995
7:00 P.M. -7:35 P.M.
REGULAR CITY COUNCIL MEETING -CITY BALL -ffl INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on September 21, 1995 at the regular meeting place
of the Council. Alderman Fletcher delivered the invocation after
which Mayor Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty answered ROLL CALL.
Present, ten (10). Absent (0). Mayor Swaim also answered ROLL
CALL, declared a quorum, and expressed appreciation for those in
attendance.
Others present for the meeting were: City Engineer Duane Reel,
Mayor Swaim's Secretary Bertha Tipton, City Attorney Robert E.
Bamburg, Mayoral Aide Michael Beeman, Fire Chief Rick Ezell, Police
Chief Larry Hibbs, Tony Ply Community Development Director,
Economic Development Director Phil Sullivan, Industrial Specialist
Jerry Halsell, Executive Director of the Chamber of Commerce Mickey
Anders, Mrs. Judy Swaim and Mrs. Edith Smith, other City employees,
interested cit izens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of September 7, 1995 for study and action at the next
Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Lewis moved, seconded by Alderman Ray that the minutes of
the Regular City Council Meeting of August 17, 1995 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
Police Department Regular Monthly Report/August
Alderman Knight moved, seconded by Alderman Ray that the Regular
Monthly Report for August of the Jacksonville Police Department be
APPROVED. Said report reflects: Computer Collections, $61,531.20,
Miscellaneous Payments $296.43, Report Copies $317.00 for a total
Collections of $56,265.50. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE, NAY (0). MOTION CARRIED.
Fire Department Regular Monthly Report/August
Alderman Knight moved, seconded by Alderman Ray that the Regular
Monthly Report for August, of the Jacksonville Fire Department be
APPROVED. (Said report reflects an estimated fire loss of
1
--------------
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 21, 1995
7:00 P.M. -7:35 P.M.
$85,800.00 for the month of August, 1995.) ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED.
CDBG Regular Monthly Report/August
Alderman Knight moved, seconded by Alderman Ray that the Regular
Monthly Report for August, of the Community Development Department
be approved. Said report reflects:
Informal Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
BUD Meetings. • . . . . . . . . . . • . . . . . • . . . . • . . . . . • . . . . . . . . . . . • . . . 1
a. Letters to prospective applicants ••..••...••.•.•••..•• 4
b. Applications received. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
c. Bids Advertised. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
d. Work write-ups & estimates •••••••••..••.•••••...•..••• 3
e. Pre-constructions conferences ••.••.•.•..•.••••.••.••.• 0
f. Appraisals & Environmental reviews •..•••...••••••••..• 3
g. Interim Inspections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
h. Final Inspections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
i. Emergency Inspections. • • • • • • • • • • • . . . . . • . . . • • • • • • • • • • • • 0
j . Partial payments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
k. Project Closeout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
1. Warranty Repairs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 1
Public Works:
a. Bids Received. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
b. Interim Inspections ...................... & ••• o o • • • • • • • 0
c. Proj act Close-out. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
d. Contract Awarded. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION
CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT: Request to Accept Bid: Fire Trucks
Mayor Swaim related that the State Legis lature two sessions ago
passed a bill, Act 833, which earmarks some insurance funds for the
purchase of equipment for fire departments. He _ said that the
income per year is approximately $20, 000.00. He said that the City
has received $65,000.00 so far and will receive another five
thousand dollars by the end of this year. He related that possibly
by May or June of 1996 another $5,000.00 will be received. He
pointed out that the funds cannot be used for anything other than
2
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 21, 1995
7:00 P.M. -7:35 P.M.
training or the purchase of fire apparatus or equipment. He
related that the general fund may be reimbursed with said money in
the event the Council gave consent to purchase two fire trucks.
He mentioned that an earlier request from Fire Chief Ezell was for
the purchase of two pumper trucks, that bids were advertised for
one. He said that a different concept, as explained in a former
meeting of the Council, is the type of truck given consideration in
the bid process. He related that the truck will have a standard
cab as opposed to a custom truck, equipped, which costs from
$240,000.00 to $275,000.00. He said that the low bid on the
standard cab pumper is $169,786.00 and that there is no difference
in performance between the standard or custom cab pumpers.
Chief Ezell confirmed Mayor Swaim's statements. He said that the
standard chassis has proven itself relating that he visited the
manufacturer recently and checked references of users of their
equipment.
Mayor Swaim pointed out that through negotiations the cost of two
:f:ire trucks will be approximately $292,828.00, which is only a
little more than the price of one custom truck. He said that with
the purchase of the two trucks, the department will be 100% into
diesel equipment with one back-up, a main line pumper. He said that
he would like approval by the Council to sell the two trucks which
could be used as trade-ins, noting that they might bring a better
price. He related that if they are not sold before the delivery
date of the new trucks, they would become a part of negotiations
for a final price on the new diesel trucks.
Mayor Swaim related that with the purchase of the new equipment the
City will receive a higher ISO rating.
Fire Chief Ezell related that the ISO rating should occur sometime
in the middle of next year, which will allow for delivery time.
By common consent the Council gave their approval and the following
motion was made.
~lde~an Williamson moved, seconded by Alderman Knight that two (2)
fire trucks be purchased at a price before trade of $308,428.00 to
be drawn from the Equipment Fund through the General Fund. MOTION
CARRIED.
POLICE DEPARTMENT:
3
-------------------------------------------
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 21, 1995
7:00 P.M. -7:35 P.M.
STREET DEPARTMENT: Request to accept Bid for Loop Road Drainage
Project.
City Engineer Reel related that the project area is from Ferrel
Drive to Northeastern Avenue, adding that part of the problem is
piping under driveways that was installed too high. He stated that
the funeral home is unable to maintain their part of the ditch
because of standing water in the wet season.
Alde~an Knight moved, seconded by Alderman Sansing to Accept the
low recommended bid from S & J Construction for $38,892.15 with
funds to be drawn from the Street Department Drainage Fund as
budgeted.
It was related by City Engineer Reel that the ditch would be
designed with concrete such that the ditch could easily be
maintained by the property owners.
At this time the MOTION CARRIED.
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION: a.
Ordinance 1048 (#12-95) Ref:
Jacksonville Municipal Code.
Request to set Public Hearing for
Revisions to various chapters of the
Mayor Swaim announced that by due process the public hearing will
be set for October 19, 1995 at 7:05 p.m. at City Hall Council
Chambers.
Mayor Swaim related that the requested changes are in line with
recent changes in laws and procedures.
City Engineer Reel cited cutter design at the end of driveways and
regulations for playground equipment such as basketball goals at
the end of streets as areas for ordinance revision.
b. Final Plat Foxwood Subdivision Phase X
It was noted that all stipulations have been met.
Alde~an Knight moved, seconded by Alde~an Wilson to Approve the
final plat of Foxwood Subdivision Phase X. MOTION CARRIED.
4
GENERAL:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 21, 1995
7:00 P.M. -7:35 P.M.
APPOINTMENTS: Jacksonville Parks & Recreation Commission
Mayor Swaim explained that Mr. Lindy Bollen, Jr. has recently sold
his home and is no longer living in Jacksonville, adding that his
brother Greg Bollen is recommended to fill the un-expired term.
Alderman Wilson moved, seconded by Alderman Williamson to approve
the appointment of Greg Bollen to the Jacksonville Parks &
Recreation Commission to fill the un-expired term of Lindy Bollen,
Jr. MOTION CARRIED.
ANNOUNCEMENTS:
Jacksonville City Fest will be Saturday 30 September and Sunday 1
October, 1995.
Mayor Swaim commented on the completion of the sidewalks, adding
that the railroad has not completed their portion of the project.
He announced that from five people chosen, Ms. Billie Ann Myers
will serve on the Arena Facilities Board as the only member from
Jacksonville.
He then announced the completion ceremony for the Rogers and Graham
Road Landfills to be held Monday 25 September at 11:00 a.m. He
stated that the public is encouraged to attend, adding that the
ceremony will be at the Graham Road Landfill.
Mayor Swaim related that the City of Jacksonville won 3rd place in
state competition in the field of Economic Development regarding
the Community Center. He then noted past recognition received by
the City and some individuals for various projects including the
recycling center, the elderly center and City Fest. He commended
the Chamber of Commerce and Director Mickey Anders for their
efforts and hard work.
Mayor Swaim related that through the efforts of the Department of
Economic Development Pulaski Technical College will offer a new
Certified Nursing Assistant Course.
Economic Director Phil Sullivan related that one of the concerns
addressed in the five year plan was work force training and
education. He further related that Certified Nursing Assistants
were in demand but there was no technical school offered in central
Arkansas. He outlined the efforts by his department to bring
together Rebsamen Regional Medical Center, Beverly Health and
5
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 21, 1995
7:00 P.M. -7:35 P.M.
Rehabilitation Center with Pulaski Technical College in offering a
new Certified Nursing Assistant Course off campus. He stated that
part of the incentive for Pulaski Technical College to being such
a program was the donation of all clinical and laboratory supplies
at no charge to the students. He stated that two great community
minded employers combi ned with an educational institute have
brought benefits that will belong to the City of Jacksonville and
the residents of North Pulaski and Lonoke Counties.
Mayor Swaim highlighted a recent trip to El Dorado, describing the
progress which can be achieved when you have cooperation between
city officials and local business.
Alderman Williamson who was able to make the trip concurred.
Alderman Wilson stated that the City can use its resources to work
together and create good things for Jacksonville.
Mayor Swaim stated that it is us ,eful to take a look at what other
cities are doing and pattern actions that work, adding that
industrial recruiting efforts in other cities seems to be a major
focus. He said that while older cities may have more resources our
City does not need to take a back seat in this area. He stated
that he is proud of the efforts made in the City of Jacksonville by
the Chamber of Commerce and the Commerce Cor poration, adding that
the spirit of cooperation is there.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:35p.m.
Respectfully,
~~~a~
City Clerk-Treasurer
=,~~~
MAYOR L \.,
6
CITY OF JACKSONVILLE
TABULATION sr.E~T BID NUMBER IAXQ5020 DE?T. S t rea+ DATE o-, 1-Q ~ TIME I 0 • 0 0 a m •
OPE:NED BY Duane Ree I ~
TABUL.4TED BY LIz Tuck £[}
Harris Const ./.ulldlng & /.
Management ~Uti I lty Contrac iu rs
& J Const. //Jefco Const .; I Co., Inc. I Loop Road Drainage Improvements
F
fi1 , QTY. 1 nEscRIPTION 1 ?Yi1 ~~ ! AMouNT 1 D~~l~ 1 AMOUNT 1 ?Y!it~ 1 AMOUNT 1 ~NH~~ 1 AMOUNT 1 p¥Jr~i
I I ' I ! I J I I i I ~ 7 5 c y i E x c • v • t i on ! $ 3 0 . 0 0 $ 2 2 50 . 0 0 j $ 1 5 • 0 0 IS · 1 .\ 2 5 : 0 j $ 1 7 • 2 5 ! $ • t 2 9} : 7 5~ S 2 0 . 0 0
l'""'i'"""coh '''"" OoHoo I "·" "'"·" ".00 "'"·'~ "·" I '""·'j H.OO ! '""·'
12 2 0 0 e .I s x 8 x 1 6 con c rete B I o c k j 5 • o 0 1 I o o 0. 0 0 4 . 0 0 8 8 0 0 . o j 3 . 56 7 8 3 2 . 0 J 4 • 0 0 I 8 8 0 0 . o I I
44 If !Remove & Dis.pose 14 xI ~ R.C. Pip 52.00 2288 .00 ,10.00 440.0 11.50 506.0110 .00 I 440.0
Culvert , I j j i
,4 81f !Remove & Relay Double 24" R.C . 50.00 2400.00 30.00 1440 .0 13.80 . 662 .40j 15.00 720.0
, Pipe Culvert 24' long I I I I ! 6 0 I f i Re move & R e I u y T r i p I e 2 4 " R • C • 4 4 • 0 0 2 6 4 0 . 0 0 1 J 0 . 0 0
1
1 8 0 0 . 0 ~ 1 3. 8 0 .! 8 2 8 . 0 0 I 5 . 0 0 I j Pipe Culvert 20" long ; I I 1 l ·
j 100sf ~Remove & Replace Concrete Sldewal 1 5.00 1 500.0 0 3.00
1
300.0 2.30 230 .00 !
2
3
4
6 . 900.0
7. 3. 50 3 50. 0
8 . 3600.0 l 900sy i Bermuda Sod ' 6.00
0
5400.0 01 5.00 ! 4500 .0 4.02 1 3618 .00 1 4.00
9 . !450sy ,.Seed & Fertilize 2 .00 900.0 0 3.00 1350.0 .92 414.00 1
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TOTAL PRIC::
TE?-MS
RECOMMENDED BIDDER S & J Const .
AMOUNT
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.
I
CITY OF JACKSONVILLE
TABULATION SHE~T BID NUMBER JAX95027
! I" M I Nli :
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1500 G.P.M. Pump Truck
QTY. DESCRIPTION
1500 G.P.M. Pumper Truck
TOTAL PRICE
DEPT. Fire DATE 9-6-95 TIME 1o:oo a.m.
I 0 /.f !sire Apparatus Co. i re Haster Fire . 'David's Fire
meal Inc. Apparatus Inc. Equipment
I . /
;
!)Y!IH· I AMOUNT I UNIJ ~---I UN J I I AMOUNT I
DI!Jf;C" AMOUNT ~!:IIC' '
1 """'"'. 1
. r~.,,. ...
1
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1$182000 .00 1
I I I
OPENED BY Mayor Swaim
TABULA TED BY Liz Tuck ;t;}
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UN• I I ~MOUN-ci? rr :-., r I ONJI I -PFn r.r AMOUN I
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:,_ ___ _:D:.:iscount for prompt payment. of chassis TE:RM::; -u.>.,. uu 1 '
~ Delivery D~te I 3-15-95 i 150-180 rec-c:h assis l 120 rec-chassis
0 RECOMMENDED BIDDER I I Fire Master j
0
0 ...
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X
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(»
CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
OCTOBER 5, 1995
1. OPENING PRA YEA:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
(Animal Control)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
Regular City Council Meeting
September 21, 1995
Regular City Council Meeting
September 7, 1995
Regular Monthly Report/Sept.
Request to purchase BAC Data
Master
DISCUSSION: Request to
Extend Building & Contents
Insurance
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER S, 1995
7:00 P.M. -7:25 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on October 5, 1995 at the regular meeting place of
the Council. Alderman Smith delivered the invocation after which
Mayor Swaim led the standing audience in the "Pledge of Allegiance"
to the flag.
ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty answered ROLL CALL.
Present, nine (9). Absent (1). Mayor Swaim also answered ROLL
CALL, declared a quorum, and expressed appreciation for those in
attendance.
Others present for the meeting were: Deputy City Clerk Susan
Davitt, City Engineer Duane Reel, City Attorney Robert E. Bamburg,
Police Chief Larry Hibbs, Finance Director Paul Mushrush, Chamber
of Commerce Director Mickey Anders, Economic Development Director
Phil Sullivan, Planning Commission Chairman Art Brannen, Judy ·Swaim
and Edith Smith, other City employees, interested citizens and
members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of September 21, 1995 for study and action at the next
Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Sansing that the minutes
of the Regular City Council Meeting of September 7, 1995 be
APPROVED. MOTION CARRIED.
CONSENT AGENDA:
Animal Control Regular Monthly Report/August
Alderman Wilson moved, seconded by Alderman Ray to APPROVE the
monthly Animal Control Report for the month of September 1995.
Report reflects the following:
CONTRIBUTIONS. . . • . • . . . • . . • . . • • . . . . • . . . . . . . $ • 00
ADOPTION/FINES ••••.••••••...•.•.•..•..•.•• $ 566.00
SECURITY DEPOSITS .••....••.•.•••.•......... $ 250•00
TOTAL. • . • . • • • • • • • • • . • . • • • . . . • . . . • . • . • . . . • . $ 816. 00
ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty voted AYE. MOTION CARRIED.
1
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 5, 1995
7:00 P.M. -7:25 P.M.
Mayor Swaim pointed out that 137 animals were received during the
month of September with only 29 returned. He urged pet owners to
take care of their animals.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT: Request to purchase a BAC Data Master
Mayor Swaim recognized Chief Hibbs who related to the Council that
the machine measures the blood alcohol content in the breath. He
said that the BAC Data Master is the only machine that the Health
Department has certified in the State of Arkansas.
He pointed out that the machine is needed so the department can
function properly when repairs have to be made to existing
equipment.
He and Mayor Swaim related that under Ord. 708, by State Statute,
funds, held out of fines, are available for the purchase by State
Contract.
Alderman Sansing moved, seconded by Alderman Wilson that the
purchase of a BAC Data Master be APPROVED. MOTION CARRIED.
STREET DEPARTMENT:
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: Request to extend Building & Contents Insurance
Mayor Swaim explained that the initial bid for said insurance was
done with the option to extend the contract. He said that the
proposed extension is for one year adding that there will be an
increase over the previous year primarily due to the addition of
the Community Center. He quoted a total amount of $16,254.00 for
the insurance adding that funding of the expense was set aside in
the 1995 budget. He pointed out that the deductible is $2,500.00.
Alderman Knight moved, seconded by Alderman Smith that the request
for insurance coverage, at a cost of $16,254.00 for all city owned
buildings and their contents, be APPROVED. MOTION CARRIED.
2
APPOINTMENTS:
ANNOUNCEMENTS:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 5, 1995
7:00 P.M. -7:25 P.M.
Mayor Swaim noted photographs of the Graham and Rogers Rd.
Landfills on display in the Council Chambers and urged the Council
to view them. He commented that the clean-up has been a long
process adding that there was a good report from all those
attending the celebration on the site. He said that he took the
Acting Regional Administrator of EPA to view the Vertac Plant
site. He related that the two landfills will be removed from the
Superfund list in the very near future.
ECONOMIC DEVELOPMENT:
Mayor Swaim mentioned information submitted to each Council Member
at the meeting by Mr. Phil Sullivan.
He related that another grant regarding Economic Development has
been applied for adding that the Council should be thinking about
creative ways to keep people thinking and working on the type of
project Mr. Sullivan has been involved in.
He mentioned the architectural class from the University of
Arkansas and their work during the day. He noted tours made as
well as maps and data collected from various departments.
Mr. Sullivan related comments made by the class and their
similarity to comments made already by interested residents of the
community.
He said that they saw a lot of potential and asked a lot of hard
questions regarding twenty years down the road with regard to
roads, zoning and etc. He said that they walked the area downtown
but are aware that whatever they design should be compatible with
the rest of the downtown area. He pointed out that they toured
residential, industrial, business and park areas of the City giving
them an overall look at Jacksonville.
Mayor Swaim pointed out that the consensus from one of the students
was that there are things that are being done right mentioning
parks in particular and the community center.
Alderman Williamson mentioned that a transformer business in the
industrial area on Redmond Rd. needs to be cleaned up pointing out
that citizens are required to keep their residences in conformance
to the codes of the City.
Mayor Swaim said that attention would be given to the matter.
3
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 5, 1995
7:00 P.M. -7:25 P.M.
He mentioned that he and City Attorney Bamburg have been working
with a cab service and that, hopefully, it will materialize into a
significant cab company with local ownership and operation.
Mayor Swaim announced that there will be an event celebrating the
fortieth anniversary of the Little Rock Air Force Base in the City
of Jacksonville. He related that the base has definitely impacted
the city in growth and economically encouraging those present to
attend the "Fifties Party" celebration scheduled for October 13,
1995.
Mayor Swaim mentioned that another trip has been made by interested
persons regarding revitalizing Main St., tha·t efforts to raise
funds are underway with merchant participation being encouraged.
Alderman Smith mentioned that "City Fest" was a success pointing
out that it afforded a look at the new community center for many
citizens.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:25p.m.
Respectfully,
~~-~) LUaM: Leonar
City Clerk-Treasurer
4
CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
1. OPENING PRAYER :
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(Fire Department)
(Police Department)
(CDBG)
6. WATER DEPARTMENT:
OCTOBER 19, 1995
Regular City Council Meeting
October 5, 1995
Regular City Council Meeting
September 21, 1995
Regular Monthly Report/September
Regular Monthly Report/September
Regular Monthly Report/September
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REG DEPT: Presentation of the 1995 Coach
of the Year
13. PLANNING COMMISSION: 7:05p.m. PUBLIC HEARING
Ordinance 1048 (#12-95)
Various Code Changes
12. SANITATION DEPARTMENT:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
Ordinance 1050 (#14-95)
Millage Ordinance
RESIDENTIAL HOUSING
FACILITIES BOARD
Reappointment of Tommy Bond
for a (5) year term to expire
10/24/2000
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 19, 1995
7:00 P.M. -7:32 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on October 19, 1995 at the regular meeting place of
the Council. Alderman Ray delivered the invocation after which
Mayor Swaim led the standing audience in the "Pledge of Allegiance"
to the flag.
ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson,
Williamson, and Keaton answered ROLL CALL. Alderman Lewis came in
at approximately 7:03 p.m. and Alderman Fletcher at 7:06 p.m.
Present, nine (9). Absent (1). Mayor Swaim also answered ROLL
CALL, declared a quorum, and expressed appreciation for those in
attendance.
Others present for the meeting were: City Engineer Duane Reel,
Mayor Swaim's Secretary Bertha Tipton, City Attorney Robert E.
Bamburg, Mayoral Aide Michael Beeman, Fire Chief Rick Ezell, Police
Chief Larry Hibbs, Finance Director Paul Mushrush, Tony Ply
Community Development Director, Economic Development Director Phil
Sullivan, Planning Commission Chairman Art Brannen, Park &
Recreation Director Zack Rowan, Mrs. Judy Swaim and Mrs. Edith
Smith, Mrs. DD Hibbs, Mrs. Sandra Sansing, other City employees,
interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of October 5, 1995 for study and action at the next Regular
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Ray that the minutes of
the Regular City Council Meeting of September 21, 1995 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
Fire Department Regular Monthly Report/August
Alderman Knight moved, seconded by Alderman Ray that the Regular
Monthly Report for August, of the Jacksonville Fire Department be
APPROVED. (Said report reflects an estimated fire loss of $6,300.00
for the month of September, 1995.) ROLL CALL: Aldermen: Knight,
Smith, Lewis, Sansing, Ray, Wilson, Williamson, and Keaton voted
AYE. NAY 0. MOTION CARRIED.
1
·ss-
l
I
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 19, 1995
7:00 P.M. -7:32 P.M.
Police Department Regular Monthly Report/August
Alderman Knight moved, seconded by Alderman Wilson that the Regular
Monthly Report for September of the Jacksonville Police Department
be APPROVED. Said report reflects: Computer Collections,
$67,421.15, Miscellaneous Payments $357.32, Report Copies $254.00
for a total Collections of $88,032.47. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson, and Keaton
voted AYE, NAY (0). MOTION CARRIED.
CDBG Regular Monthly Report/August
Alderman Knight moved, seconded by Alderman Ray that the Regular
Monthly Report for August, of the Community Development Department
be approved. Said report reflects:
Informal Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
BUD Meetings . . . . . . . . . . . . • . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • . . 2
Public Hearing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
HUD Monitoring Visit..................................... 1
a. Letters to prospective applicants •••••••••••.••••••.•. 6
b. Applications received. . . . • • • • . . • . • • • . . • . . . . • • . • • • . • • . . 0
c. Bids Advertised. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
d. Work write-ups & estimates •...•..........•••.••....••• 2
e. Pre-constructions conferences ....••..•......•••.•.•••. 2
f. Appraisals & Environmental reviews ...•••••..•••••.••.• 0
g. Interim Inspections ..•....••••...••.•....••••...•..••. 50
h. Final Inspections ...•..••.•.•••...•.•..•...••.•••.•... 1
i. Emergency Inspections .......... a a •• a = o •• = = •• = e ••• = • • • • 1
j . Partial payments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
k. Project Closeout. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
1. Warranty Repairs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
m. Contracts signed.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Public Works:
a. Bids Received. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
b. Interim Inspections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
c. Project Close-out ....••..••...........••....•.•.••••.• 0
d. Engineering Contracts Awarded •.•.••...••••••••.••..•.• 2
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Williamson, and Keaton voted AYE, NAY (0). MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
2
STREET DEPARTMENT:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 19, 1995
7:00 P.M. -7:32 P.M.
PARKS & REC DEPARTMENT: Presentation of the 1995 Coach of the Year
Mr. Evans, Park Commissioner, presented the names of the nominees
as Youth Coach of the Year as follows: Chuck Brooks, Kerry
Wheeler, Bill Vasquez, Al Owens, Ray Derden, Janice Taylor, and
Patrick Woodsworth. He pointed out that each is to be commended
for their dedication and the exceptional work they have done for
the youth of Jacksonville.
Mr. Al Owens was selected as 1995 Coach of the Year coached a team
13 yr. old baseball league and is selected to coach an all-star
team in the state tournament. He was presented a plaque and a
jacket. Each nominee received a plaque.
Mr. Robert Stroud pointed out that in the coming year an all sports
council will be formed which will cover soccer, basketball,
volleyball as well as baseball and softball giving emphasis to all
sports activity for youth.
Mayor Swaim related that the Council will soon be addressing the
purchase of land for soccer fields.
Sports related grants were mentioned by Mr. Ray Derden.
Mayor Swaim encouraged him to bring information regarding the
grants to the Parks Department.
SANITATION DEPARTMENT:
PLANNING COMMISSION: PUBLIC HEARING 7:05 P.M.
Mayor Swaim opened the public hearing at approximately 7:10 p.m.
He noted that work has been done over the past year by Chairman
Brannen and the Planning Commission, City Attorney Bamburg and City
Engineer Reel to provide the changes set forth for the Jacksonville
Municipal Code in Ordinance 1048.
City Engineer Reel pointed out Section 17.20.190 which addresses
erosion control. He said that th1 following should be added to
Ordinance 1048 as it is presented: Erosion control maintenance
will be the responsibility of the contractor until turf is
established. He related that mud and clay removal would be the
expense of the contractor relating that this is an effort to
protect people downstream.
3
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 19, 1995
7:00 P.M. -7:32 P.M.
City Engineer Reel voiced that concrete which has been poured in
gutters, obstructing drainage, will have to be removed. He said
that efforts are underway to get contractors to improve driveways
to the point that there will be a smooth entrance into the driveway
from the street. He related that pipes are acceptable as long as
they are kept cleaned out and do not hinder water flow.
He said that basketball goals placed that encourage playing in the
street, mounted at the back of the curb, will be in violation with
passage of the ordinance.
It was pointed that the Ordinance will be published in the local
newspaper and that efforts will be made by the City to notify those
in violation.
Alderman Knight voiced appreciation for the work of all who were
responsible for the timely ordinance.
Mayor Swaim closed the public hearing at approximately 7:18 p.m.
ORDINANCE 1048 (#12-95)
AN ORDINANCE AMENDING JACKSONVILLE MUNICIPAL CODE
12.24.100, 12.24.110, 12.24.120, 15.12.030, 15.12.040,
15.12.080, 17 .12.140, 17.2.180 17 .16.020, 17 .20.060,
18.32.020, 18.32.030, 18.36.020, 18.36.030, 18.38.020,
18.40.020, 18.40.030, 18.44.020, 18.44.030, 18.48.030,
18.56.025, AND 18.60.030 FOR ZONING AND PROPERTY USE
DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
2.32.050,
15.12.050,
18.28.030,
18.38.030,
18.52.030,
PROVISION;
Alderman Sansing moved, seconded by Alderman Knight, that the
Ordinance be placed on FIRST READING. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson,
and Keaton voted AYE. NAY (0). Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance
read FIRST TIME by City Attorney Robert Bamburg.
Alderman Ray moved, seconded by Alderman Sansing, to dispense with
the reading of the Ordinance in its entirety. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, and Keaton voted AYE. NAY (0). Motion received nine
(9) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Knight moved, seconded by Alderman Lewis that the
Ordinance be ACCEPTED ON FIRST READING. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson,
4
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 19, 1995
7:00 P.M. -7:32 P.M.
and Keaton voted AYE. NAY ( 0) • Motion received
MOTION CARRIED.
nine (9)
ORDINANCE affi~ative votes, (0) negative votes.
ACCEPTED ON FIRST READING.
Alderman Sansing moved, seconded by Alderman Wilson to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Fletcher,
Williamson, and Keaton voted AYE. NAY (0). Motion received nine
(9) affi~ative votes, (0) negative votes. MOTION CARRIED.
Whereupon, City Attorney Bamburg read the Ordinance for the SECOND
TIME.
Alderman Sansing moved, seconded by Alderman Ray, that the
Ordinance be placed on THIRD AND FINAL READING. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, and Keaton voted AYE. NAY (0). Motion received nine
(9) affi~ative votes, (0) negative votes. MOTION CARRIED.
Ordinance read THIRD AND FINAL TIME by City Attorney Robert
Bamburg.
Alderman Wilson moved, seconded by Alderman Sansing, that the
Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, and
Keaton voted AYE. NAY (0). Motion received nine (9) affi~ative
votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1048 THIS THE 19TH DAY
OF OCTOBER 1995.
GENERAL:
ORDINANCE 1050 (#14-95)
AN ORDINANCE FOR THE PURPOSE OF LEVYING ONE MILL AND ONE MILL
AGAINST ALL PERSONAL PROPERTY WITHIN THE CORPORATE LIMITS OF THE
CITY OF JACKSONVILLE, ARKANSAS; FOR THE PURPOSE OF LEVYING ONE MILL
AND ONE MILL AGAINST ALL REAL PROPERTY WITHIN THE CORPORATE LIMITS
OF THE CITY OF JACKSONVILLE; FOR THE PURPOSE OF EFFECTING
CERTIFICATION TO THE COUNTY CLERK OF PULASKI COUNTY OF THE TAX
LEVIED AND OTHER PRESCRIBED MATTERS PERTAINING THERETO; AND, FOR
OTHER PURPOSES.
Mayor Swaim explained that the following ordinance is an annual
housekeeping measure and is provided to the County Clerk and the
Quorum Court for the purpose of collecting the 1996 taxes on real
and personal property in the Jacksonville area.
5
1-
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 19, 1995
7:00 P.M. -7:32 P.M.
Alderman Lewis moved, seconded by Alderman Wilson, that the
Ordinance be placed on FIRST READING. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson,
and Keaton voted AYE. NAY ( 0). Motion received nine (9)
affi~ative votes, (0) negative votes. MOTION CARRIED. Ordinance
read FIRST TIME by City Attorney Robert Bamburg.
Alderman Ray moved, seconded by Alderman Sansing, to dispense with
the reading of the Ordinance in its entirety. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, and Keaton voted AYE. NAY (0). Motion received nine
(9) affi~ative votes, (0) negative votes. MOTION CARRIED.
Alderman Wilson moved, seconded by Alderman Lewis that the
Ordinance be ACCEPTED ON FIRST READING.
Alderman Wilson pointed out that the general public voted to
increase the millage from 3 tenths mill to a whole mill.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, and Keaton voted AYE. NAY ( 0) • Motion
received nine (9) affirmative votes, (0) negative votes. MOTION
CARRIED. ORDINANCE ACCEPTED ON FIRST READING.
Alderman Sansing moved, seconded by Alderman Lewis, to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Knight, Sm i th, Lewis, Sansing, Wilson, Fletcher,
Williamson, and Keaton voted AYE. NAY (0). Motion received nine
(9) affirmative votes, (0) negative votes. MOTION CARRIED.
Whereupon, City Attorney Bamburg read the Ordinance for the SECOND
TIME.
Alderman Sansing moved, seconded by Alderman Ray, that the
Ordinance be placed on THIRD AND FINAL READING. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, and Keaton voted AYE. NAY (0). Motion received nine
(9) affi~ative votes, (0) negative votes. MOTION CARRIED.
Ordinance read THIRD AND FINAL TIME by City Attorney Robert
Bamburg.
Alderman Wilson moved, seconded by Alderman Sansing, that the
Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, and
Keaton voted AYE. NAY (0). Motion received nine (9) affirmative
votes, (0) negative votes. MOTION CARRIED.
6
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 19, 1995
7:00 P.M. -7:32 P.M.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1050 THIS THE 19TH DAY
OF OCTOBER 1995.
APPOINTMENTS:
Reappointment
10/24/2000
RESIDENTIAL HOUSING FACILITIES BOARD
of Tommy Bond for a ( 5) year term to expire
Alderman Wilson moved, seconded by Alderman Smith to approve the
reappointment of Tommy Bond to the Residential Housing Facilities
Board for a five (5) year term to expire 10/24/2000. MOTION
CARRIED.
ANNOUNCEMENTS:
UPDATE:
Street Opening
Mayor Swaim related that the opening of the street connected to
Municipal Drive is not far off. He related that the crossing is
almost completed. He related that a ribbon cutting ceremony will
hopefully be held in two weeks.
Fire Truck status
Chief Ezell related that the delivery time on both trucks is
estimated at the end of March 1996, adding that since the chassis
are already in the factory we could receive one as early as
February.
Fire Pension Fund
Chief Ezell related that a new actuary may be order regarding the
status of the fire pension fund toward the middle of 1996 as the
new tax will begin in January of 1996.
Mayor Swaim related that the state will provide an actuary during
odd years if one is needed otherwise it will need to be paid for by
the fund requesting it.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:32 p.m.
Respectfully,
~-~~~£)
City Clerk-Treasurer
7
&I
CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION :
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
NOVEMBER 2, 1995
a.
Regular City Council Meeting
October 19, 1995
Regular City Council Meeting
October 5, 1995
DISCUSSION: Land Purchase
Proposal
UPDATE: Contract Negotiations
with Teppco
b. Request authorization to hire
appraiser
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 2, 1995
7:00 P.M. -7:20 P.M.
REGULAR CITY COUNCIL MEETING -CITY BALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on November 2, 1995 at the regular meeting place of
the Council. Alderman Smith delivered the invocation after which
Mayor Swaim introduced Eagle Scout Derrick Walker who led the
standing audience in the "Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson,
Fletcher, Williamson, and Keaton answered ROLL CALL. Alderman
Twitty arrived at approximately 7:13p.m. Present, nine (9). Absent
(1). Mayor Swaim also answered ROLL CALL, declared a quorum, and
expressed appreciation for those in attendance.
Others present for the meeting were: Deputy City Clerk Susan
Davitt, City Engineer Duane Reel, City Attorney Robert E. Bamburg,
Police Chief Larry Hibbs, Chamber of Commerce Director Mickey
Anders, Economic Development Director Phil Sullivan, Parks and
Recreation Commissioner Robert Stroud, Judy Swaim and D.O. Hibbs,
other City employees, interested citiz ens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of October 19, 1995 for study and action at the next
Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Ray moved, seconded by Alderman Wilson that the minutes of
the Regular City Council Meeting of October 5, 1995 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & REC DEPARTMENT: DISCUSSION: Land Purchase Proposal
Mayor Swaim related that the proposed land purchase would
accomodate the need for soccer fields. He recognized Mr. Bob
Stroud a Parks and Recreation Commissioner.
1
I
~
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 2, 1995
7:00P.M. -7:20 P.M.
Mr. Stroud pointed out that the location of the purchase is
adjacent to Dupree Park keeping all functions in one area. He
related that the purchase will enable the City to have a soccer
complex which will set ready teams for a better winter and spring
league. He related that soccer is one of the largest nationally
growing sports, adding that Jacksonville experienced a 40% growth
in the program. He said that there were almost three hundred kids
involved in the soccer program this year. He related that unlike
many sports, everyone gets an opportunity to participate in soccer.
Mayor Swaim related that the proposed purchase is for twenty acres,
legally described as the North 1/2 of the South East 1/4 of the
South East 1/4 of Section 25 T-3-N, Range 11-W. He related that
the property lies east and west behind field number four, six and
seven of the softball complex. He stated that the land will need
some work; but by being adjacent to the existing Dupree Park it
will have easy access from that area. He related that if Council
is agreeable he has asked that the City Attorney prepare an Offer
and Acceptance. He stated that the offer will be presented
contingent on the appraisal of the property and would allow himself
and the City Clerk to handle the negotiations. He related that the
estimated appraised price is around six hundred dollars an acre for
a total of 12,000.00 for the entire proposed purchase which will
still be contingent on the certified real estate appraisal. He
related that the offer and acceptance must be submitted along with
a $500.00 earnest fee. He asked the Council for authorization to
move forward with the purchase of the property, stating that an
offer and acceptance will be made to Mr. Wilson and Mrs. Nixon,
owners of the property.
Alderman Knight moved, seconded by Alderman Smith to authorize the
Mayor and the City Clerk to present an offer and acceptance for
property earlier described for use as a soccer complex with the
price being based on a certified real estate appraisal. Alderman
Wilson abstained from the voting process, otherwise, MOTION CARRIED
unanimously.
Mayor Swaim related that with regard to Alderman Wilson's
abstention, his brother owns half interest in the property. He
then related that Mrs. Nixon has not consented to the sale of the
property which is why an offer and acceptance is necessary.
Mayor Swa i m informed t he Council that he had spoken with the Mayor
of Sherwood who relat e d to him that the City of Sherwood paid
$11,000.00 an acre for their soccer complex.
SANITATION DEPARTMENT:
2
CITY OF ~CKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 2, 1995
7:00 P.M. -7:20 P.M.
GENERAL: a. UPDATE: Contract Ne go tiations with Teppco .
Mayor Swa im related that negotiat i ons have been comp l eted and that
he and the City Clerk have signed the lease contract with Teppco
regarding twelve acres of land in Lonoke County, adding that the
property was part of the original Jacksonville Graham Road landfill
but was not included in the Superfund site. He related $12,000.00
was negotiated as a lease price. He related that Teppco will be
providing jet fuel to the Little Rock Air Force Base.
b. Re qu est authorization to hire app raiser.
Mayor Swa im request ed $4,0 0 0 .00 t o h ire t h e appraiser for the park
area as well as land in the surrounding area.
Alderman Knight moved, seconded by Alderman Williamson to grant
authorization to hire an appraiser with $4, 000. 00 dollars .to be
drawn from the Contingency Fund for that purpose. MOTION CARRIED.
c. UPDATE: Intersection Lig ht at Main and Munici p al Drive.
City Eng ineer Ree l re lat ed t ha t AP&L ha s been requested to set the
poles which have arrived. He stated the wiring and mounting of the
lights will occur next, then the lights will flash for one week
allowing everyone to become accustomed to them.
d. UPDATE: Street Op e ning on Munici p al Drive.
City Eng i neer Reel re lated that t h e wea ther ha s slowed progress of
the asphalt work, adding that he believed work would begin in the
next few days.
Mayor Swaim related that everything is completed with regard to the
railroad crossing. He stated that it will be one of the smoothest
railroad crossings in Jacksonville when it opens.
APPOINTMENTS:
ANNOUNCEMENTS: Mayor Swaim announced that City Hall will be closed
Friday November 10, 1995 in observance of Veterans Day.
ADJOURNMENT:
Mayor Swa~ adjourned the meeting at approximately 7:20 p.m.
Respectfully,
Lula M. Leonard
City Clerk-Treasurer
MAYOR
3
CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(Fire Department)
(Police Department)
(Animal Control)
(CDBG)
6. WATER DEPARTMENT:
NOVEMBER 16, 1995
Regular City Council Meeting
November 2, 1995
Regular City Council Meeting
October 19, 1995
Regular Monthly Report/October
(Fire Chief Ezell)
Regular Monthly Report/October
(Police Chief Hibbs)
Regular Monthly Report/October
(Public Works Director Murice Green)
Regular Monthly Report/October
(CDBG Director Tony Ply)
7. WASTEWATER DEPARTMENT:
8 . FIRE DEPARTMENT:
9 . POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
13. PLANNING COMMISSION:
12. SANITATION DEPARTMENT:
14. GENERAL :
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
Recommend to refer rezoning item
back to Planning Commission
Presentation of the Annual
Budget for 1996
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 16, 1995
7:00 P.M. -8:10 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City o f Jacksonville , Ar kansas me t in
Regular Session on November 16, 1995 at the regular meeting place
of the Council. Alderman Fletcher delivered the invocation after
which Mayor Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL : Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Keaton and Twitty answered ROLL CALL. Present, nine (9).
Absent (1). Mayor Swaim also answered ROLL CALL, declared a
quorum, and expressed appreciation for those in attendance.
Others present for the meeting were: City En gineer Duane Reel,
Mayor Swaim's Secretary Bertha Tipton, City Attorney Robert E.
Bamburg, Mayoral Aide Michael Beeman, Finance Director Paul
Mushrush, Police Chief Larry Hibbs, Tony Ply Community Development
Director, Parks and Recreation Director Zack Rowan, Parks
Commissioner Bob Stroud, Economic Development Director Phil
Sullivan, Fireman Larry Hamshire, Planning Commission Chairman Art
Brannen, Chamber President Martha Yagos, Executive Director of the
Chamber of Commerce Mickey Anders, Attorney Ben Rice, Mrs.· Judy
Swaim and Mrs. DD. Hibbs, other City employees, interested citizens
and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of November 2, 1995 for study and action at the ne x t
Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES :
Alderman Smith ·moved, seconded by Alderman Ray that the minutes of
the Regular City Council Meeting of October 19, 1995 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
FIRE DEPARTMENT REGULAR MONTHLY REPORT/OCTOBER
Alderman Knight moved, seconded by Alderman Smith that the Regular
MOnthly Report for October, of the Jacksonville Fire Department be
APPROVED. (Said report reflects an estimated fire loss of $ 500.00
for the month of October, 1995) ROLL CALL: Aldermen: Knight,
Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty
voted AYE. NAY 0. MOTION CARRIED.
1
Li., I
CITY OF J1.\.CKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 16, 1995
7:00 P.M. -8:10 P.M.
POLICE DEPARTMENT REGULAR MONTHLY REPORT/OCTOBER
Alder.man Knight moved, seconded by Alderman Smith that the Regular
Monthly Report for October of the Jacksonville Police Department be
APPROVED. Said report reflects: Computer Collections, $76,780.22,
Miscellaneous Payments $617.75, Report Copies $451.00 for a total
Collections of $77,848.97. ROLL CALL: Alde~en: Knight, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty voted AYE,
NAY (0) . MOTION CARRIED.
ANIMAL CONTROL REGULAR MONTHLY REPORT/OCTOBER
Alderman Knight moved, seconded by Alderman Smith to APPROVE the
monthly Animal Control Report for the month of October 1995.
Report reflects the following:
CONTRIBUTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 0 . 00,
ADOPTION/FINES ............................ $ 736.50,
SECURITY DEPOSITS .......................... $ 375.00,
TOTAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1 , 111 . 50 .
ROLL CALL: Alde~en: Knight, Smith, Lewis, Ray, Sansing,
Wilson, Fletcher, Keaton and Twitty voted AYE. MOTION CARRIED.
CDBG REGULAR MONTHLY REPORT/OCTOBER
Alderman Knight moved, seconded by Alderman Smith that the Regular
MOnthly Report for October of the Community Development Department
be approved. Said report reflects:
1 . Informal Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
2. HUD Meetings (two staff) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
3 . Public Hearing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
4 . HUD Monitoring Visit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
5 . Rehab:
a. Letters to prospective applicants . ... .. .... ... .. . 0
b. Applications received............................. 4
c . Bids Advertised................................... 1
d . Work write-ups & estimates........................ 1
e . Pre-constructions conferences..................... 4
f . Appraisals & Environmental reviews................ 3
g . Interim Inspections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145
h. Final Inspections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
i. Emergency Inspections ............................. 0
j . Partial payments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
k . Project Closeout.................................. 3
1 . Warranty Repairs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
m . Con tracts signed. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
2
6. Public Works:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 16, 1995
7:00 P.M. -8:10 P.M.
a. Bids Received. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
b. Interim Inspections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
c. Project Close-out. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
d. Consultant Contracts Awarded (CAPDD) ................. 1
ROLL CALL: Aldenten: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: REDMOND ROAD BRIDGE
City Engineer Reel related that the Highway Department conducted
inspections regarding all structures in the area that cover major
tributaries. He related that the Highway Department cited the
bridge located between Municipal Drive and the Advanced Concrete
Plant, noting that the bridge is between 25 and 30 years old. He
presented the City Council with pictures of the bridge and the
different structural problems. He related efforts in the past to
stabilize the bridge, adding that the bridge will have to be
dissembled for repairs. He then related that the Highway
Department has asked that the load limit be lowered until the
repair work is completed.
He stated that the Highway Department will make recommendations
with regard to the repairs and design standards, adding that the
project will go to bid.
Mayor Swaim pointed out that there is a bridge manufacturing
company that specializes in making a steel overlay that can be put
in place much faster. He related that cost will be high, adding
that there are emergency funds in the Street Department budget that
can be utilized. He stated that industry negates immediate repair.
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION:
Planning Commission
Recommend to refer rezoning
(Buford Latta Property)
item back to
Mayor Swaim review the request to rezone property fronting T. P.
White Drive owned by Mr. Buford Latta.
3
I
~
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 16, 1995
7:00 P.M. -8:10 P.M.
He then related that it is his recommendation that the i tern be
referred back to the Planning Commission for further consideration.
He informed the Council that this can be done on the basis that a
different formation of the same property is now under consideration
than was requested initally.
City Attorney Bamburg related that the change of consideration by
motion could be referred back to the Planning Commission.
Mayor Swaim related that the authority regarding change of proposal
is with the Planning Commission, adding that after the Planning
Commission has completed its action it can be sent before the City
Council for further consideration.
Alderman Smith moved, seconded by Alderman Keaton to refer the
rezoning back to the Planning Commission for their consideration.
In response to a question posed by Alderman Ray, Mayor Swaim
clarified that the action taken by the Planning Commission involved
a larger portion of the property.
Alderman Knight further clarified that the original request
involved three additional parcels of land for a C-3 zoning request.
She related that the request has been modified to address one of
the original four parcels and only to include the northern 200 feet
fronting T. P. White Drive for a zoning request of C-2 which will
accommodate quiet business. She stated that she is representing
the seller and buyer of the property, adding that the buyer wishes
to operate a glass and frame shop from that location.
Mayor Swaim concluded that this specific presentation has not been
addressed by the Planning Commission, adding that he felt it
necessary that they deal with the item of business first.
At this time, the MOTION CARRIED.
GENERAL: Presentation of the Annual Budget for 1996
Mayor Swaim gave a brief overview of the budget as presented. No
Council action was taken on any item. He asked that the Council
study the budget with the suggestion that a special budget meeting
be set, if necessary, after their perusal. He related that the
total amount of the 1996 budget is $7,852,100.00. He then related
that funding would allow for an additional policeman and fireman.
He noted that the Fire Department will purchase two new fire trucks
in 1996.
4
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 16, 1995
7:00 P.M. -8:10 P.M.
Mayor Swaim pointed out that he is proposing a car allowance for
his personal vehicle instead of a car being furnished by the City.
He stated that the annual pay raise for City employees is 3.5% with
a slight benefit to the lower paid employees due to a sliding scale
affecting those in the 11,000.00 to 12,000.00 dollar range.
Mayor Swaim noted that there is one change in administrative
overhead with the addition of a line item in the amount of
$15,000.00 for advertising and promotion purposes. He related that
the City will have a full-page add in the Heart of Arkansas Tourism
publication which is distributed across the State of Arkansas in an
effort to promote the City of Jacksonville.
Due to a supreme court ruling with regard to court cost the Mayor
pointed out the need for a new computer system for the Municipal
Court. He stated that a court c lerk will be hired for the express
purpose of collecting fines, as r ecommended by the auditor, using
part of the salary that had been budgeted for a probation officer
in the past. He noted that enough money will be left in that line
item to hire a part time probation officer if one is needed.
The Mayor stated that in the Finance Department a ~clerk will be
added, pointing out that work has been re-distributed. He said
that Mr . Mushrush has decided not to fill the position of assistant
finance director but has promoted an employee to the position of
payroll specialist. He also related that there is peed to update
software in the department pointing out line item 5140.
·~.
He informed the Council that four departments, the Mayor's Office,
Finance, Purchasing and Personnel will be networked.
He stated that there is a vacant slot in the Human Resources
Department which needs to be filled pointing out more training
especially with regard to City CDL employee s .
Mayor Swaim pointed out that there had been a reduction in the
Engineering Department salary line i tern. He related that a auto
cad operator that has been employed part-time will, after
graduation, become a full-time employee. He pointed out that there
is need to buy an updated piece of equipment with regard to
plotting.
He then stated that a n ew employee will be h i red in the Inspection
Department due to increased activity in that department menti oning
abandoned automobiles . He noted an incre ase i n t he equipment line
item with regard to a truck purchase for the new employee.
5
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CITY OF J1.\.CKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 16, 1995
7:00 P.M. -8:10 P.M.
He said that lot maintenance has been increased to $20,000.00 due
to expense anticipated in condemnation of houses.
He related that the line item
an industrial specialist is
contract with the Chamber
recruiting. He said that the
under Misc. Public Works used to fund
now proposed to be used to fund a
of Commerce to promote industrial
contract is renewable each year.
Mr. Phil Sullivan related that the proposed $49,500.00 for Economic
Development is the City's match for an 18 month grant which has
been applied for through the E.D.A., adding that the contribution
from the City is now 50% instead of 25% due to changes in laws
recently passed by Congress. He reviewed the guidelines and
progress plan which is to implemented during the next 18 months.
Mayor Swaim related that in his opinion the Department of Economic
Development should continue for the City of Jacksonville whether or
not federal funds are received.
Mayor Swaim pointed out that under the Department of City Mechanic
a service truck is proposed for purchase, adding that the old truck
will possibly be used in the Beautification Department.
Mayor Swaim said there was an increase of $3.08 family and $1.00
single coverage in the dental policy regarding the group insurance
which will be absorbed by the City.
Mayor Swaim highlighted the proposed street department projects for
1996 including two new street lights and continuing efforts for the
sidewalk program.
He stated that there is not significant changes in the Sanitation
fund noting a slight increase in recycling collections pointing out
that there is no increase in service fees for the citizens of
Jacksonville.
Mayor Swaim related that the Parks Department will have an increase
in income and revenue from the city sales tax, adding that they
have a $67,000.00 increase in budget.
Mayor Swaim related that Finance Director Paul Mushrush and his
staff have done a fine job preparing the budget draft.
He related that two major expenditures proposed for funding from
the Capital Improvement Fund is a City Radio System which will cost
approximately $1, 335, 000. 00, matching funds for the overpass on
Main Street, and the widening of Graham Road to cost $250,000.00.
6
CITY OF JACKSONVILLE I ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 16, 1995
7:00 P.M. -8:10 P.M.
(A copy of the 1996 budget, as submitted, is on file in the office
of the City Clerk.)
APPOINTMENTS:
ANNOUNCEMENTS: City Hall will be closed November 24th and 25th for
Thanksgiving Holidays celebration.
ADJOURNMENT:
Mayor Swa~ adjourned the meeting at approx~tely 8:10 p.m.
Respectfully,
Lula M. Leona rd
City Clerk-Treasurer
MAYOR
7
~-·-
CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
(Animal Control)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
DECEMBER 7, 1995
a.
b.
c.
d.
Regular City Council Meeting
November 16, 1995
Regular City Council Meeting
November 2, 1995
Regular Monthly Report/November
DISCUSSION: Loop Road Drainage
RESOLUTION 485 (#9-95)
Comply with Federal Control
Substance Abuse & Alcohol
testing
Request to Purchase Land
for an Air Park Museum
Request to Accept Bid:
Janitorial Services
ORDINANCE 1051 (#15-95)
Budget for 1996
CDBG Public Hearing to be
held December 21, 1995
7:00 p.m. during Regular
City Council meeting.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 7, 1995
7:00 P.M. -8:20 P.M.
REGULAR CITY COUNCIL MEETING -CITY BALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on December 7, 1995 at the regular meeting place of
the Council. Mayor Swaim delivered the invocation after which he
led the standing audience in the "Pledge of Allegiance" to the
flag.
ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Fletcher,
and Twitty answered ROLL CALL. Alderman Lewis came in at 7:05 p.m.
Present, seven (7). Absent (3). (Alderman Wilson was ill, Alderman
Williamson was away on business and Alderman Keaton was on
vacation.) Mayor Swaim also answered ROLL CALL, declared a quorum,
and expressed appreciation for those in attendance.
Others present for the meeting were: City Engineer Duane Reel,
Deputy City Clerk Susan Davitt, City Attorney Robert E. Bamburg,
Mayoral Aide Michael Beeman, Finance Director Paul Mushrush, Police
Chief Larry Bibbs, Fire Chief Rick Ezell, Parks and Recreation
Director Zack Rowan, Economic Development Director Phil Sullivan,
Executive Director of the Chamber of Commerce Mickey Anders,
Attorney Ben Rice and Mr. McLyle Zumwalt representing the Air Park
Museum endeavor, Mrs. Judy Swaim, other employees of the City of
Jacksonville, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of November 16, 1995 for study and action at the next
Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Ray that the minutes of
the Regular City Council Meeting of November 2, 1995 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
ANIMAL CONTROL REGULAR MONTHLY REPORT/NOVEMBER
Alderman Ray moved, seconded by Alderman Sansing to APPROVE the
monthly Animal Control Report for the month of November 1995.
Report reflects the following:
CONTRIBUTIONS. • • • • • • • • • • • • • • • • • • • • • • • • • • • • $
ADOPTION /FINES •••••••••••••••••••••••••••• $
SECURITY DEPOSITS •••••••••••••••••••••••••• $
TOTAL •••••.•••.• -••••••••••••••••••••••.••• $
1
o.oo,
669.00,
175.00,
844.00
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 7, 1995
7:00 P.M. -8:20 P.M.
ROLL CALL: AlderDI.en: Knight, Smith, Ray, Sansing, Fletcher, and
Twitty voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: LOOP ROAD DRAINAGE
City Engineer Reel voiced that the original request was for
$38,900.00 and that there is an overrun on the project or
approximately 50%. He pointed out that for payment to made to the
contractor, Council action would be needed in that anything over
20%-would have to be brought for their approval. He explained that
problems arose which were not anticipated mentioning the following
i terns: ( 1) It was not possible to salvage some culverts, ( 2)
ditches needed gravel & sa2 brought in after improvements in
undercutting ditch bottoms, (3) an error was made in that half the
amount of concrete blocks for the ditch were ordered.
He said that there is enough money in Street Dept. Drainage Funds
to cover the expense.
Mayor Swaim said that the project is a good one and is completed.
Alderman Smith moved, seconded by Alderman that $19,100.00 be paid
from the Street Drainage Fund completing payment for the Loop Road
Project. MOTION CARRIED.
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: RESOLUTION 485 (#9-95)
Substance Abuse & Alcohol testing
Comply with Federal Control
Mayor Swaim pointed out that federal regulations which are going to
take effect the first of January have to be complied with and
introduced Personnel Director Michael Beeman to address the item of
business.
2
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 7, 1995
7:00 P.M. -8:20 P.M.
Mr. Beeman stated that action by the federal government in the
Omnibus Transportation Employee Testing Act of 1991, effective
January 1, 1996 has made it necessary for changes to be made
especially for those employees having a CDL drivers license.
They will have to participate in a drug testing program; pre-
employment, random, reasonable suspicion, post accident, return to
duty and follow up testing. He noted that statistics will have to
be kept on who was tested, when and why they were tested.
He said that three hours of training must be provided for all
supervisors and employees.
He related that personnel and city policies will have to be changed
to meet the federal guidelines.
Mayor Swaim pointed out that a school was held, organized and
presented by the State Highway Department, at the Community Center
with attendees from surrounding cities as well as the City of
Jacksonville. He said that the Arkansas Municipal League will be
hosting another seminar in the next ten days with regard to the
training programs.
He said that the cost of testing will be expensive but passage of
the Resolution will put the City in compliance with changes in
policy beginning in 1996.
Alde~an Knight moved, seconded by Alde~an Lewis that Resolution
485 (#9-95) be read. MOTION CARRIED.
Alde~an Knight moved, seconded by Alde~an Fletcher to approve
Resolution 485. MOTION CARRIED.
b. Request to Purchase Land for an Air Park Museum
Sponsor Alderman Fletcher invited Mr. Ben Rice to address the item
of business.
Mr. Ben Rice related the ongoing efforts of McLyle Zumwalt to
pursue the development of an Air Park Museum for the City of
Jacksonville. He then related that a site for the Air Park Museum
has been chosen along the south side of Vandenburg Road. He stated
that 12.69 acres has been donated from Harold Conart and William
Marr. He said that while the land is considered to be low it can
be built upon adding that the preference of the board is to
purchase an additional five acres of adjoining higher ground as a
better building site for the museum. He related that the Air Base
has agreed to grant access from Vandenburg Road provided certain
conditions are met; the main one being that the access would not be
a thoroughfare.
3
~
I
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 7, 1995
7:00P.M. -8:20P.M.
Mr. Rice proposed that in return for a $50,000.00 investment from
the City needed to purchase the additional five acres; the board
would dedicate the donated 12.69 acres to the City which in turn
could lease the land back to the board for $1.00 a year. He stated
that an amendment to legislation proposed in January will enable
them to qualify for the $300,000.00 matching grant from the State
of Arkansas. He related that Dr. Blackstone, a professional fund
raiser on the board has stated that once the site and matching
funds are acquired there will be other sources of expected revenue
from foundations. He related that Dr. Blackstone's efforts have
raised $329,000.00 dollars in funds, in kind services, and goods.
He related that in his opinion it would be hard to achieve their
goals without the support of the City. He related that when the
fund drive was kicked-off Senator Bill Gwatney and the City was
stepped up, adding that the City donated $10,000.00 in the first
two year period. Be stated that the board feel that their proposed
budget for the operation of the museum is sound and that response
for volunteer repair service for the aircraft has been tremendous.
In response to a question posed by Alderman Sansing, Mr. Rice
related that if circumstances occurred with the budget the board
would not return to the City Council for additional funding. He
stated that they are fortunate that the museum will be off base
allowing them to charge admission adding that the budget projects
36 thousand visitors a year with $1.00 admission per person. He
furt her s t ated that if the operation is not successful the City
will receive 17.96 acres of land and the museum will shut down.
Discussion ensued as to requirements by the Air Force with regard
to the time of property purchase. He cited that some of the
concerns from the Air Force are trees which line one side of the
property and the traffic controls.
In response to a question posed by Alderman Knight, Mr. Rice
related that the board was waiting to find out the decision of the
City Council before obtaining any options on the property.
Discussion ensued regarding development commitments to the
Industrial Park.
Alderman Ray expressed positive regard for the museum stating that
Jacksonville has carried negative image from Vertac long enough.
He related that the museum would be a good field trip for school
children.
4
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 7, 1995
7:00 P.M. -8:20 P.M.
Alderman Fletcher related that his thoughts have turned toward the
river project as this came to his attention, mentioning that he
felt people are elected who have vision. He said that a certain
amount of trust is involved as projects are envisioned by those who
are willing to handle the consequences.
He related that the financial status of the City of Jacksonville
according to Mr. Mack McAlister, CPA, is outstanding urging that
forward steps be taken on the project.
Alderman Knight posed a question regarding the development of both
the Pulaski Industrial Park and the Air Park Museum.
Mayor Swaim said that the amount requested for the Air Park Museum
has not been set aside at this time and that roughly $475,000.00 is
available for the Pulaski Industrial Park. He said that those
funds are designated and not available to be used in the project
under discussion.
He mentioned several projects for which funding has been requested
pointing out that he went before an audit committee to explain
$10,000.00 already donated to the Air Park Museum.
He related that the public has not fully supported the museum.
He noted the following things which need to be improved with regard
to establishing the museum; (1) a road that has to be built (2) a
building that has to be built (3) landscaping to be done (4) eleven
acres useless unless filled.
He pointed out that the citizens of Jacksonville did not vote for
the river project and that the air park museum was defeated two to
one by ballot.
He said that the Council should think about just what kind of
commitment it can make. He said that he felt a commitment that no
more funds be requested of the City for the museum and that he did
not favor tying the City to a long-term obligation.
He said that he would do what the Council votes to do. He related
that he would hate to see the project turned down completely but
that he thought consideration should be given regarding a source of
funding.
He related that the $50,000.00 will not alter the 1996 budget in
any way, that funding will have to be determined in some other way.
5
1(
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 7, 1995
7:00 P.M. -8:20 P.M.
Alderman Smith moved, seconded by Alderman Sansing that the Air
Park Museum item be tabled until 21 December 1995.
Alderman Fletcher remarked that he did not feel the general public
was opposed to the Air Park Museum, mentioning the vote
approximately seven (7) years ago, but that they are opposed to a
tax.
Alderman Knight pointed out that everything in the budget is tax
dollars relating accountability to the citizens for their use.
She said that she felt the museum would be good for the community
in the long run. She remarked that having the information needed
for making a right decision is desirable. She said that she favors
the museum.
Alderman Lewis said that he favors the museum mentioning tax
returns which could come to the city through the museum.
Mayor Swaim voiced that when the Council approved the $10,000.00
already donated to the establishing of an air park museum, it
carried the stipulation that it be returned to the City if the
museum did not materialize. He said that he felt the same
stipulation should accompany any other funds donated by the City.
Mr. Rice said that he was not asking for a donation of $50,000.00
from the City; that the request is for the City to buy some park
land and let it be developed and operated by the Board governing
establishing the Air Park Museum. He said that the Boys & Girls
Club and Elderly Activities Centers were built in basically the
same fashion. He pointed out that the adjoining twelve and one
half acres of land will be given to the City.
At this time Mr. McLyle Zumwalt addressed the Council. He said it
was very important that the Council give approval for the project.
He said that the acreage just mentioned which would be given to the
City is of significant value. He said that he felt the right-of-
way will be acquired and that he did not feel there wo uld be a
traffic problem with regard to the LRAFB. He explained ingress and
egress to the property. He said that he felt the whole project
could be lost without Council approval.
After a question by Mayor Swaim as to why $50,000.00 of the
$329,000.00 supposed to have been raised by the committee was not
used to purchase the land under discussion, Mr. Rice clarified that
the $329,000.00 is made up of in kind services, cash and goods. He
said that $35,000.00 was spent on environmental testings which took
6
CITY OF JACKSDNVIU .. E
JAX95030
T A.BULA TiDN SnEET BID NUMBER ----
JANITORIAL SERVICES
QTY. l DESCRIPTiON
1 I City Hall
1 I Library
1 I Parks and Rec Center Martin St.
j
I
I I I I l
f j I i ! !
i
I
I
!
i
I
I
TOTAL PRIC~
TE~MS
'-' RECOMMENDED BIDDER ) 0
0
0 ..... ...
·--r
DEPT . City Hall DAT E 12-04-95
OJ
ENTERPRISES
1 pfirr:~ ! .!\MOUNT
1
580.00 r,.,_,, 1 320.00 580.00 6960.00 195.00
!290.00 p 480.00 . 350.00
i
ROBERT L.
RODGERS
13840.00 2340.00
4200.00
j Robert L. Rodg ers
TIME IO:oo a.m .
I
_!//~
OPENED BY Lu Leonard V>;X::
TABULATOl BY Liz Tuck ~ ..J_.
I
!'
l AMOUNT I
..
AMOUNT
...::r
~
D
'I
I
. I
, I
. I
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 7, 1995
7:00 P.M. -8:20 P.M.
a good amount of the cash. He said that the remaining cash is
needed for other things adding that a show of support is really
needed from the City.
Mayor Swaim mentioned that a difference in anticipated cost of a
radio system for the Fire and Police Departments may allow for
the $50,000.00 needed to purchase the park land adding that the
factor is unknown at this time.
Alderman Knight said that she felt the fact that the Council is
willing to pursue the issue lends support. She said, along with
Alderman Smith, that they would vote for the request if they knew
could be sure of the source of funding.
Alderman Ray said that he felt the project could be voted on at the
next City Council Meeting adding that he would not vote to
eliminate any other project that is already designated for funding.
At this time Alderman Ray called for the question on the motion.
Alderman Fletcher and Twitty voted NAY. MOTION FAILED.
After more discussion regarding the source of funding, Alderman
Twitty voiced that she felt the project was a good one and would be
good for relations with the base.
Alderman Twitty moved, seconded by Alderman Knight to table the Air
Museum Park item until the next Regular Meeting of the Council.
MOTION CARRIED.
Mayor Swaim pointed out that the capital projects that are planned
are not in the 1996 budget but that he is willing to go back to
work with the Council in search of the $50,000.00 needed for the
park land purchase.
Mr. Rice expressed appreciation to the Council for allowing the
presentation regarding the Air Park Museum.
c. Request to Accept Bid: Janitorial Services.
Alderman Knight moved, seconded by Alderman Sansing to accept the
low bid of $10,330.00 from Robert L. Rodgers for janitorial
services for City Hall, the Library and Parks & Rec Center on
Martin Street. MOTION CARRIED.
7
73
I ~
I
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 7, 1995
7:00 P.M. -8:20 P.M.
d. ORDINANCE NUMBER 1051 (#15-95) B U D G E T
AN ORDINANCE ADOPTING A BUDGET FOR 1996; MAKING APPROPRIATIONS AND
AUTHORIZING EXPENDITURES FOR OPERATION OF VARIOUS DEPARTMENTS OF
CITY GOVERNMENT, FOR THE PURCHASE OF MATERIALS, SUPPLIES,
EQUIPMENT, AND SERVICES; DECLARING AN EMERGENCY; AND, FOR OTHER
PURPOSES, (COVERS; GENERAL FUND OPERATIONS, STREET DEPARTMENT,
SANITATION FUND, AND PARKS.)
Mayor Swaim pointed out the addition to the budget of tuition
reimbursement for all employees according to grade status and
payment to all employees earning degrees as compared to the
reimbursement for the Police and Fire Department personnel who earn
degrees relating to their work. (Page 57 of the 1996 final draft.)
Mayor Swaim said that the bottom line of the budget was unchanged
since the first draft.
Alderman Smith moved, seconded by Alderman Knight that the
Ordinance be placed on First Reading.
A1de~an Smith moved, to dispense with the reading of the Ordinance
in its entirety. It was determined that the percentage of Council
Members needed to suspend the rules was not present. Attorney
Bamburg proceeded with the reading of the Ordinance.
Aldermen, Knight, Smith, Lewis, Sansing, Ray, Fletcher and Twitty
voted AYE . Ordinance received seven (7) affirmative votes, (0)
negative votes. MOTION CARRIED.
Alderman Knight moved, seconded by Alderman Smith that the
Ordinance be accepted on First Reading. Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Fletcher and Twitty voted AYE. Ordinance
received seven (7) affirmative votes, (0) negative votes. MOTION
CARRIED.
APPOINTMENTS:
ANNOUNCEMENTS: CDBG Public Hearing to be held December 21, 1995
7:00 p.m. during Regular City Council Meeting.
Mayor Swaim thanked those employees responsible for lights
throughout the city celebrating the holidays.
He related that Letters to Santa are available at City Hall for
sharing.
8
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
DECEMBER 7, 1995
7:00 P.M. -8:20 P.M.
He announced Open House at City Hall for December 15, 1995.
The Economic Development Public Hearing was announced for Tuesday
12 December 1995, at 12:00 noon, at Ramada Inn during which
presentations from students at the University of Arkansas will
display downtown designs regarding revitalization of said area.
Alderman Smith voiced that he is willing to support the Air Park
Museum in any way possible.
Mayor Swaim announced that the Annual Chamber of Commerce Dinner is
scheduled for 14 December 1995 at 7:00 p.m. at the Community
Center.
City Engineer Reel related that the expense for the repair of the
bridge on Redmond Rd. north of Municipal Drive is somewhere between
eighty and one hundred thousand dollars.
It was noted that the lights at Municipal Drive and Main will be
flashing by the last of the coming week.
ADJOURNMENT: Mayor Swaim adjourned the meeting at approximately
8:20 p.m.
Respectfully,
.~~.~ LUM: Leona
City Clerk-Treasurer
9
~
I
CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(Fire Department)
(Police Department)
(CDBG)
6. WATER DEPARTMENT:
DECEMBER 21, 1995
Regular City Council Meeting
December 7, 1995
Regular City Council Meeting
November 16, 1995
Regular Monthly Report/November
Regular Monthly Report/November
Regular Monthly Report/November
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REG DEPT:
13. PLANNING COMMISSION:
12. SANITATION DEPARTMENT:
14. GENERAL: 7:00 p.m.
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
a.
b.
CDBG Public Hearing
Budget for 1996
Presentation by Glenda
Casey Pruitt REF: Community
Center for Sunny Side Addition
with CDBG Funding
{Alderman Lewis)
PLANNING COMMISSION
Rudy Reid and Connie Foster
three (3) year terms to expire
01/01/99
City Hall will be closed December 22nd
and 25th for Christmas Holiday !I
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 21, 1995
7:00 P.M. -8:00 P.M.
REGULAR CITY COUNCIL MEETING -CITY BALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on December 21, 1995 at the regular meeting place
of the Council. Alderman Fletcher delivered the invocation after
which Mayor Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: Alde~en: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty answered ROLL CALL.
Present, ten (10). Absent (0). Mayor Swaim also answered ROLL
CALL, declared a quorum, and expressed appreciation for those in
attendance.
Others present for the meeting were: City Engineer Duane Reel,
Deputy City Clerk Susan Davitt, City Attorney Robert E. Bamburg,
Mayoral Aide Michael Beeman, Fire Chief Rick Ezell, Tony Ply
Community Development Director, Public Works Director Murice Green,
Finance Director Paul Mushrush, Economic Development Director Phil
Sullivan, Parks and Recreation Director Zack Rowan, Fireman Rowark,
Fireman Vanderhoof, Fireman Crook, Water Department Superintendant
Ken Anderson, Mrs. Judy Swaim and Mrs. Edith Smith, other City
employees, interested citizens and members of the press.
DEVIATION IN AGENDA: CDBG Public Hearing
Mayor Swaim opened the public hearing at approximately 7:03 p.m.
CDBG Director Tony Ply gave the following
projects for the CDBG funding for 1996.
Administration
Ray Road Construction Phase III
Peach Street Sidewalks
Drainage-Graham Rd. to Cherry Ct.
Leemac Drive Phase II
Fire Dept. Demonstration Project
Totals
data as the proposed
$ 71,800.00
$ 100,000.00
$ 35,000.00
$ 35,000.00
$ 100,000.00
$ 17,200.00
$ 359,000.00
Chief Ezell addressed the proposed Fire Department Demonstration
Project. He explained that the purchase is for a Fire Safety House
which will serve as a test classroom to teach children about fire
prevention and fire safety. He noted that the fire safety house
will be an educational tool used to enhance the "Learn Not To Burn"
Program currently being used in 10 out of 16 day cares and two
elementary schools in Jacksonville. He stated that the best
opportunity for the children to learn is in a test simulation,
which can be provided with the Fire Safety House adding that it can
1
77
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 21, 1995
7:00 P.M. -8:00 P.M.
also be used to educate the elderly who are the other high risk
group. He stated that Arkansas ranks fourth in the Nation in fire
related deaths and injuries. He further stated that 70% of all the
fire deaths and injuries occur in the home with pre-school children
and elderly being two times at risk to die in a fire.
Captain Ralph Roark of the Fire Department addressed the
utilization plan proposed for the Fire Safety House, mentioning
that it would be used in a community wide effort at places such as
the community center, elementary schools, day cares, pre-schools,
and for the elderly. He stated that the unit is mobile and can be
set up in the different areas.
In response to a question posed by Mayor Swaim, Captain Roark
related that the unit has a control unit with a kitchen, living
room, and bedroom. He explained that the smoke is non-toxic and
can be controlled during demonstration. He further explained that
the children will experience how to escape an actual fire situation
in the safety house. He related that the unit has a condensed 911
system which will teach the children how to use the 911 system. He
related other elements of the unit that would simulate a fire
situation. He explained the mobility of the unit adding that with
heat and air the unit will be available, during any weather
conditions, for other classroom activity such as EMS, tornado
awareness, and healthcare for the elderly.
Chief Ezell further explained the rescue benefits of teaching
children the 911 system and how to communicate healthcare needs to
EMS operators.
CDBG Director Tony Ply related that the cost of the unit is
approximately $ 31,741.00, adding that the Block Grant Program
would actually fund a little more than half with the rest coming
from private donations, and the Fire Department equipment and fire
prevention budget.
He said that planning for the budget began four years ago adding
that Henry Estate is near completion with the exception of a few
sidewalks.
In response to a question posed by Alderman Ray, Mr. Ply related
that there is one more phase left of the water line reconstruction
in Sunnyside. He stated however that the project would not be
fully completed in 1996.
Mayor Swaim offered that Mrs. Pruitt may at this time choose to
present her item of business during the public hearing, since it
2
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 21, 1995
7:00 P.M. -8:00 P.M.
also deals with funding from the Block Grant Program. He offered
her the opportunity to officially be heard as a matter of record
for the public hearing.
Ms. Glenda Casey Pruitt announced that she is the president of "The
New Town Citizens United". She stated that she would like to
request an activity center; "New Town Neighborhood Based Youth
Center". She related that the center would work for Sunnyside and
New Town. She stated that both areas are located in the Henry
Estates Addition, which is the oldest addition in town. She
related that there has not been a building in the area for sixteen
years. She stated that it is the highest "at risk" neighborhood
for youth and teenagers with an 80% burglar rate and theft of
property. She stated that there is a 60 to 80% drop out rate for
high school students. She stated that it is her understanding that
CDBG money is for low income neighborhoods and that hers is a low
income neighborhood. She stated that she has been told that block
grant money is given to friends of the City. She then stated that
there is no after school activity centers for teenagers and youths
in her area. She related that the State Prosecuting Attorney's
office put an article in the Jacksonville paper two years ago that
said, "Do something for our children before they go berserk" adding
that every summer the teenagers go berserk. She asked for a
building adding that if one could not be provided she would like to
see the area declared unsafe for children, youth, elderly and
retired military personnel. She said that the Juvenile Detention
Center told her that they need a community based center to work
with the schools in the areas. She requested a reply in writing.
She pointed out that her complaint has been sent to the following
agencies: Acorn Fair Housing, The America Civil Liberties Union,
Mr. Bill Parsley and the Community Planning and Development
Department, u.s. Attorney Paula Casey, Patricia Young Attorney at
Law, Pulaski County Public Defenders Office, and the Pulaski County
Court in the State of Arkansas. She concluded by requesting that
the City cease discrimination of the area.
Mayor Swaim thanked Ms. Pruitt for addressing Council and
questioned Mr. Tony Ply, CDBG Director, regarding how much of the
$ 359,000.00 is being spent this year in that community.
Mr. Ply responded by saying that all of the monies except
administration costs and proposed funding for the Fire Safety House
is being spent in that area. He stated that he has received a copy
of the complaint from Ms. Pruitt. He said that he is not here to
defend CDBG adding that nothing wrong has been done. He stated
that he has responded to the complaint already. He said that he
thought the point to be is as explained before; all projects are
3
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I
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 21, 1995
7:00 P.M. -8:00 P.M.
planned one and one-half to two years in advance. He related that
he first became aware of the situation at the first CDBG public
held during the month of September 1995. He related that it takes
more time, that while the projects are not wr i tten in stone, a plan
must be approved, rejected or amended during this City Council
meeting with regard to the 1996 projects. He stated that in order
to do this project and do it properly, he would need more
information regarding size of the building, projected costs, and
funding after it is built. He stated that CDBG was responsible for
building the Elderly Activities Center in Sunnyside adding that it
had to be planned out. He stated that part of the planning would
include project cost from the City Engineer, an idea of the length
of the project and it may include door to door surveys. He stated
that he would be glad to work with Ms. Pruitt but that it is hard
to expect the project to be placed on the agenda tonight for the
1996 budget adding that it is not feasible or practical. He
reiterated that he would be glad to work with Ms. Pruitt on getting
something built.
Mayor Swaim asked for clarification regarding a round figure of
three million dollars already spent in those neighborhoods?
Mr. Ply responded by saying that in the first three years of the
Small Cities Program, 1. 5 million dollars was specifically targeted
to half of Sunnyside and the Cherry, Laurel, and Oak additions.
He stated that a target area restriction from HUD prevented the
monies fr om being spent outside of Sunnyside Addition. He also
stated that since that time 37% of budget has been spent in public
works projects.
Alderman Ray stated that the complaint has been accepted and that
it can be worked out at a later time.
Mr. Tom Cory, a member of the Board from the Jacksonville Boys and
Girls Club, stated that presently there are 535 members adding that
the club can easily handle 1,000 members. He pointed out that if
another venture is under taken, it may dilute the efforts being
established at present by the Jacksonville Boys and Girls Club. He
related that funds for the Club are derived from North Little Rock,
who derives most of its funds from United Funds. He stated that if
participation is lost and membership drops, they will not be funded
and the future of the Boys and Girls Club could be severely
impacted. He stated that the Board feels like it is fulfilling a
function in the community and would like to continue to do so.
4
j
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 21, 1995
7:00 P.M. -8:00 P.M.
In response to a question posed by Mayor Swaim, Mr. Cory related
that an expansion of the Jacksonville Boys and Girls Club was made
possible with help from the CDBG program which provided for a new
gym and library.
Alderman Lewis questioned if Ms. Pruitt could be provided space at
the club for a class. Mr. Cory assured Alderman Lewis that all
volunteerism is welcomed and encouraged.
Discussion ensued as to the different volunteer educational classes
and the tutoring program that have been available at the club. It
was disclosed by Mr. Cory that some of the programs are no longer
offered due to the lack of participation of students. He
reiterated that the club can handle more memberships.
Mr. R. Casey addressed the Council pointing out the following:
that the rooms at the Boys Club are too little, that the gym isn't
big enough.
After comments by Mr. Casey regarding the size of the room used for
tutoring, Alderman Ray questioned the concept of how much room is
necessary for tutoring. Mr. Casey went on to complain that Johnson
Park was not properly maintained and that air conditioning at the
Boys Club is inadequate.
Alderman Ray related that as Pre!sident with the Boys Club he is
familiar with tutoring and athletic programs, which he compared to
any in the State of Arkansas.
Lillie Mae Casey addressed Council stating that she felt Mr. Casey
is asking for a community based center for his age and younger in
that area citing that the area has never received anything from the
Block Grant Program. She asked the Council to consider efforts
being made by Ms. Pruitt to help the youth in that area.
Alderman Smith related that the present Community Center and Boys
Club was built for everyone adding that there are seven or eight
parks in the City for everyone. He questioned the ability of the
City to build a community center in every area of town.
Mayor Swaim asked Parks and Recreation Director Zack Rowan to
address the question of parks and equipment. Mr. Rowan gave a
breakdown regarding playground equipment in that community. He
said that there is no playground equipment at Paradise Park adding
that there is playground equipment at Pleasure, Fireman's,
Galloway, Johnson, and Stagecoach Park.
5
ell
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 21, 1995
7:00 P.M. -8:00 P.M.
It was pointed out by Mayor Swaim that twenty thousand dollars was
donated by private citizens toward playground equipment in Dupree
Park. He invited the public to go by and view the parks. He
stated that there are some areas that are more than three miles
from any park or recreation furnished by the City. He pointed out
that Max Howell Place, composed of over 100 units and a low income
subsidized housing project, is contained in one of those areas
pointing out the racial balance with regard to occupancy.
Alderman Fletcher remarked that he was unaware of any playground
located in his area around Willow Bend apartments. He observed
that the area in question has playgrounds within walking distance.
Alderman Knight related that her understanding of the proposed CDBG
projects for 1996 is a continuation of on-going projects in various
phases dealing with infrastructure which must be considered toward
the quality of living in the low income area, adding that she is
taken back by the comment that no money is being applied in that
area.
Larry Colvert, Unit Director of the Jacksonville Boys and Girls
Club, stated that the Boys and Girls Club is located approximately
six blocks from the area targeted by Ms. Pruitt. He then stated
that the Club has thirty-two basketball teams, tutoring programs in
the afternoon and will soon be offering a drug program as well as
a program for kids in trouble with the law. He offered for Ms.
Pruitt to work with the Boys and Girl s Club. He stated that the
fee to join is five dollars a year, adding that in the past if a
kid could not pay he is offered a chance to work for his membership
and that free memberships have been sponsored by First Jacksonville
Bank. He related that when School is out the Club is open from
9:00 a.m. till 5:00 p.m. Monday through Friday. He stated that the
Club has a County food program which offers breakfast and dinner.
He reiterated that Ms. Pruitt needs to come and work with the Club.
Alderman Lewis questioned Mr. Ply as to the amount of planning
required to get Ms. Pruitt's request on the CDBG project agenda at
a later time.
CDBG Director Tony Ply related that first she would need to show
that her organization is non-profit and has financial backing to
operate the building, much the same as was accomplished with the
Elderly Activities Center who is backed by the United Way, AARP,
and other donors. He stated that CDBG cannot construct buildings
for individuals, going on further to mention that the amount of
time will depend on Ms. Pruitt being able to get a non-profit
organization going with financial backing. He related that she
6
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 21, 1995
7:00 P.M. -8:00 P.M.
will need to find a location and if it has houses they will need to
be removed, questioning the purchase or donation of the land
proposed as a building site.
He stated that these questions will need to be determined before
CDBG can start planning the project.
Following a statement regarding procedure from Alderman Lewis, CDBG
Director Ply reiterated that a project like this would require it
being a non-profit organization and provide concrete proof of
financial backing. He stated that he will need information to plan
and project costs. He stated that the cost of the project will
determine how many phases needed to accomplish construction over a
period of time, citing the Ray Road Project as an example of
project phasing.
Alderman Knight related that she remembered that years of planning
which was involved with the building of the Elderly Activity Center
and that when the time came to get the project underway, the public
voted a tax increase in order to accomplish the project. She
further related that while HUD, different state and federal
agencies share responsibility, the major portion of the funding
came from the taxpayer who voted for a temporary tax increase.
CDBG Director Ply related that the Elderly Activity Center was not
completely CDBG funded. He related that even with the bond issue
the project had to be down scaled because of land purchases and
other unexpected factors.
Mayor Swaim concluded by questioned the future of the existing
Community Center if a new center is built. He related that he has
spoken with Mr. Jim Weatherton from the North Little Rock Boys Club
who funds the Jacksonville Boys and Girls Club adding that he has
expressed that he would be glad to meet and talk about implementing
programs that may be needed in that area.
Mayor Swaim thanked everyone for their participation and closed the
public hearing at approximately 7:49 p.m.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of December 7, 1995 for study and action at the next
Regular City Council Meeting.
7
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 21, 1995
7:00 P.M. -8:00 P.M.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Wilson that the minutes
of the Regular City Council Meeting of November 16, 1995 be
APPROVED. MOTION CARRIED.
CONSENT AGENDA:
Fire Deoartment Regular Monthly Report/November
Alderman Ray moved, seconded by Alderman Sansing that the Regular
Monthly Report for November, of the Jacksonville Fire Department be
APPROVED. (Said report reflects an estimated fire loss of
$66, 100. 00 for the month of November, 1995.) ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED.
Police Department Regular Monthly Report/November
Alderman Ray moved, seconded by Alderman Sansing that the Regular
Monthly Report for November of the Jacksonville Police Department
be APPROVED. Said report reflects: Computer Collections,
$68,678.96, Miscellaneous Payments $1,239.25, Report Copies $318.00
for a total Collections of $70,236.21. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED.
CDBG Regular Monthly Report/November
Alderman Ray moved, seconded by Alderman Sansing that
Monthly Report for November, of the Community
Department be approved. Said report reflects:
the Regular
Development
1. Informal Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
2. HUD Meetings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
3. Public Hearings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
4. BUD Monitoring Visits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
5. Rehab:
a. Letters to prospective applicants .••.•••.••••••.••• 0
b. Applications received ••••••..••••..••..••..••..••.• 0
c. Bids Advertised . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
d. Work write-ups & estimates ...••.••.••..•••••••....• 2
e. Pre-constructions conferences ...•....•••••••••....• 1
f. Appraisals & Environmental reviews ••••.••••••..•••. 1
g. Interim Inspections •••••••...•••...•..•..••••••..•. 87
h. Final Inspections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
i. Emergency Inspections • • • • • . . . . • • . . • • . • • • . • • • • . . • • • . 0
j . Partial payments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
k. Project Closeout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
1. Warranty Repairs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
m. Contracts signed .•••••.•••.••...•.•....••.....••..• 1
8
Public Works:
a. Bids Received
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 21, 1995
7:00P.M. -8:00P.M.
b. Interim Inspections ............................... .
0
6
0 c. Project Close-out .•••••.••••••........•••••••••.••.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION
CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPAR~NT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPAR~NT:
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: ORDINANCE 1051 (#15-95)
AN ORDINANCE ADOPTING A BUDGET FOR 1996; MAKING APPROPRIATIONS AND
AUTHORIZING EXPENDITURES FOR OPERATION OF VARIOUS DEPARTMENT OF
CITY GOVERNMENT, FOR THE PURCHASE OF MATERIALS, SUPPLIES,
EQUIPMENT, AND SERVICES; DECLARING AN EMERGENCY; AND, FOR OTHER
PURPOSES [COVERS: GENERAL FUND OPERATION, STREET DEPARTMENT,
SANITATION FUND, AND PARKS.]
Mayor Swaim related that the first reading of the ordinance was
passed at the previous City Council meeting.
Alderman Knight moved, seconded by Alderman Smith to place the
Ordinance on SECOND READING. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED. Whereupon, City
Attorney Bamburg read the Ordinance.
Alderman Knight moved, seconded by Alderman Wilson that the
Ordinance be accepted on SECOND READING. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson,
9
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 21, 1995
7:00 P.M. -8:00 P.M.
Keaton and Twitty voted AYE. NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Lewis, that Ordinance be
placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton,
and Twitty voted AYE. NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance
read THIRD AND FINAL TIME by City Attorney Robert Bamburg.
Alderman Sansing moved, seconded by Alderman Knight, that Ordinance
be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED.
Alderman Lewis moved, seconded by Alderman Ray, that the EMERGENCY
CLAUSE be approved and adopted. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton
and Twitty voted AYE. NAY (0) Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1051 THIS THE 21ST DAY
OF DECEMBER 1995.
APPOINTMENTS: PLANNING COMMISSION
Mayor Swaim related that terms for three Planning Commissioners
expired and only two were eligible for re-appointment.
Alderman Wilson moved, seconded by Alderman Ray to approve the re-
appointments of Rudy Reid and Connie Foster to the Planning
Commission for a three year term to expire 01/01/1999. MOTION
CARRIED.
Mayor Swaim commended the job of Commissioner Lester Piggee who
served two terms with the Planning Commission but was not eligible
for re-appointment. He suggested future service for Mr. Piggee.
ANNOUNCEMENTS: City Hall will be closed December 22nd and the 25th
for Christmas Holidays.
DEVIATION IN AGENDA:
Mayor Swaim related that the recommended Community Development
Block Grant budget would need the City Council approval to be
funded.
10
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 21, 1995
7:00 P.M. -8:00 P.M.
Alderman Knight moved, seconded by Alderman Smith to approve the
proposal for the 1996 fiscal year Community Development Block Grant
budget. MOTION CARRIED.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 8:00 p.m.
Respectfully,
~Ytc~~ LUaM. Leona
City Clerk-Treasurer
11