19941.
2.
3.
4.
5.
6 0
7 0
8 0
9.
10.
11.
12.
13.
14.
15.
~~ ~<HI/IWil of $admlJtwlfli/4, JIMatm«JJ ·
AGENDA
Regular City Council Meeting
CITY HALL
OPENING PRAYER:
ROLL CALL:
PRESENTATION OF
MINUTES:
APPROVAL AND/OR
CORRECTION OF MINUTES:
CONSENT AGENDA:
(Animal Control Dept:)
(Police Dept:)
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & REC DEPT:
SANITATION DEPT:
PLANNING COMMISSION:
GENERAL:
APPOINTMENTS:
JANUARY 6, 1994
a.
b.
Regular City Council Meeting
December 16, 1993
Regular City Council Meeting
December 2, 1993
Regular Report/December 1993
Annual Report for 1993
Regular Monthly Report/Nov. 1993
UPDATE: Street Striping by City
Engineer Reel
REQUEST TO ACCEPT BID: Office
Supplies
Planning Commission: Appointments
for terms expiring 1 January 1997
Mr. Jim Dornblaser re-appointment
Mr. Kenny Elliott appointment
A G E N D A continued:
CITY COUNCIL MEETING
January 6, 1994
16. ANNOUNCEMENTS:
ADJOURNMENT
a. City Hall will be closed 17 January
1994 I Federal Holiday I Birthday
of Martin Luther King
b. VPS Survey January 18, 1994
City Hall 7:00 p.m.
r
..
---~~---
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 6, 1994
7:00 P.M. 7:38 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on January 6, 1994 at the regular meeting place of
the Council. Alderman Smith delivered the invocation after which
Mayor Tommy Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson,
Fletcher, Keaton and Twitty answered ROLL CALL: PRESENT EIGHT
(8), ABSENT TWO (2). Mayor Swaim also answered ROLL CALL and
declared a quorum.
Others present for the meeting: City Attorney Robert E. Bamburg,
Deputy City Clerk Susan Goings, Mayoral Aide Michael Beeman, City
Engineer Duane Reel, Public Works Coordinator Skip Spears, Finance
Director Paul Mushrush, Economic Development Director Phil Sullivan
and Asst. aona Scott, Vice Chairman of the Planning Commission Art
Brannen, Police Chief Don Tate, NAACP President Betty Farris, other
city employees, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaia presented the minutes of the Regular City Council
Meeting of December 16, 1993 for study and action at the next
Regular City Council Meeting.
APPROVAL AID/OR CORRECTION OF MINUTES:
Alderman Saith moved, seconded by Alderman Wilson that the minutes
of the REt!Jillar City Council Meeting of December 2, 1993 be
APPROVED. MOTION CARRIED.
CONSENT AGI&DA: ANIMAL CONTROL DEPT. and POLICE DEPT.
Animal Control Dept.
Alderman Wilson moved, seconded by Alderman Keaton to APPROVE the
regular ~thly Animal Control Report for December 1993.
Said report reflects: CONTRIBUTIONS ••••••••••.• $
ADOPTIONS/FINES ••••••.••• $
SECURITY DEPOSITS ••••••.. $
TOT.AL: •••••••.•••..•• $
20.00
356.00
275.00
651.00
ROLL CALL: Aldermen: Knight, Smith, Sansing, Wilson, Fletcher
Keaton and~itty voted AYE. MOTION CARRIED.
Animal Control I Annual Report
Alderman Wilson moved, seconded by Alderman Keaton to APPROVE the
ANNUAL Anbal Control Report for the year 1993.
1
/10
Said report reflects:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 6, 1994 .
7:00 P.M. 7:38 P.M.
CONTRIBUTIONS •••..••..••. $
ADOPTION/FINES •...•..•.. $
SECURITY DEPOSITS •••...•. $
TOTAL. . . . • . . . . • . . . • $
365.00
6,677.50
3,325.00
10,367.50
ROLL CALL: Aldermen: Knight, Smith, Sansing, Wilson, Fletcher
Keaton and Twitty voted AYE. MOTION CARRIED.
Regular Monthly Report/Police Department
Alderman Wilson moved, seconded by Alderman Keaton that the
regular monthly report for November 1993 of the Jacksonville Police
Department be APPROVED.
Said report reflects: COMPUTER COLLECTIONS, •... $
MISCELLANEOUS PAYMENTS ... $
REPORT COPIES •....•...... $
TOTAL COLLECTIONS $
46,662.64
1,792.75
388.50
42,070.50
ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson,
Fletcher, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED.
WATER DEPARTMENT:
SEWER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: UPDATE: Street Striping
City Engineer Reel related that the stripi~was completed the last
W!=!ek of December adding that complaints have been ml:nimal. He
explained that white edge of pavement markings were used on 'major
streets and that reflectorized raised pavement markers were
utilized as well. He said that striping is not done in residential
areas due to the fact that motorists have a tendency to drive
faster when streets are marked with yellow lines.
He pointed out, as a question regarding street lighting was raised
by Alderman Fletcher, that the type of bulbs which are presently
being used are being replaced by the City and AP&L in some areas
with positive results.
Mayor Swaim related that $10,000.00 was budgeted in the upgrading
for street lighting.
2
J
CITY OF JACKSONVILLE. ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 6, 1994
7:00 P.M. 7:38 P.M.
There were comments regarding a fire in the Valentine Road area and
its relation to PSAP and 911 calls. Mayor Swaim pointed out that
the Jacksonville Fire Department responded to the call within three
minutes after being notified fifteen minutes after the initial call
was received, beating the volunteer fire department to the scene.
Alderman Wilson suggested that Chief Ezell and Mayor Swaim converse
with the county and see if the problem can be worked out and that
those paying for outside the city fire protection are being served
as they should be.
PARKS & RECREATION DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION:
PARK & RECREATION DEPARTMENT:
GENERAL: REQUEST TO ACCEPT BID/OFFICE SUPPLIES (included as
exhibit a. of these minutes)
Alderman Wilson moved, seconded by Alderman Sansing that the office
supply bid from PETTUS OFFICE CITY , $453.84 (a cumulative total of
items listed) be APPROVED. MOTION CARRIED.
APPOINTMENTS: Planning Commission: Reappointment of Mr. Jim
Dornblaser and appointment of Mr. Kenny Elliott for terms expiring
1 January 1997
Alderman Wilson moved, seconded by Alderman Smith to reappoint Mr.
Jim Dornblaser and appoint Mr. Kenny Elliott for terms on the
Planning Commission to expire 1 January 1997. MOTION CARRIED.
ANNOUNCEMENTS:
CITY HALL WILL BE CLOSED 17 JANUARY 1994 / BIRTHDAY OF MARTIN
LUTHER KING
Mayor Swaim noted that a short film having to do with ISTEA would
be shown immediately after the City Council Meeting by Commissioner
Art Brannen of the Planning Commission and encouraged those in
attendance for the City Council Meeting to view the film.
He encouraged attendance at an upcoming public meeting scheduled
for 18 January 1994, 7:00 p.m. at City Hall, regarding VPS with
reference to transportation systems which will be profitable for
the community.
3
1'7 I
/12. ~-------
CITY OF JACKSONVILLE. ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 6, 1994
7 : 00 P.M. 7 : 3 8 . P.M.
Alderman Smith pointed out that on 15
billboard will be placed at Main and
Recycling Program.
January 1994 a large
James advertising the
He said that containers used in the program will be delivered to
the following areas: Jaxon Heights, Bushwood and Shady Lane.
Mayor Swaim pointed out that recycling efforts are being undertaken
in the Sunnyside Hills Addition with the addition of glass to items
being picked up. He said that more bins will be received in
approximately six weeks and that soon the recycling truck will be
picking up items every day of the week.
COMMITTEE APPOINTMENTS AND VICE MAYOR APPOINTMENT
Mayor Swaim announced that Alderman Joe Williamson has accepted the
appointment of Vice Mayor and that committee appointments will
remain as for the year 1993.
He thanked the business community for returning privilege tax
information when their annual fees are paid. He said that the
in£ormation requested is desired so that the Economic Development
Survey will be enhanced and more profitable in efforts to attract
more industry to the area.
Alderman Keaton poi nted out that decorations at City Hall were
outstanding during the holiday season.
Alderman Fletcher expressed concerns regarding handicapped parking
spaces.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 8:15 p.m.
Respectfully,
~~~~~/ ~M. Leonai
City Clerk-Treasurer
4
CITY OF JACKSONVILLE
TABULA TIDN SHEET BID NUMB~R JAX003193
OFFICE SUPPLIES . '··-
DEPT .~
RYE OFFICE
NACHINES
DATE 11-?L.-93
TODAY'S
OFFICE
TIME 1 a· 3o a m
INTERSTATE
OFFICE
SYSTEMS
OPENED BY Liz Tuck
TABUL.A.TED BY I ari Tohnsan
BT BUSCHART PETTUS
OFFICE CI
DESCRIPTION i o'-fl~1 r AMOUNT I pY/~1 ~ I AMOUNT I Lfl ,! r I AMOUNT I pu 1T ~ I AMOUNT I I AMOUNT
Roll Adding Machine Ta;::>e 1 1/4 $ .30 I !$ .23 I 1$ .25 I 1$ .28 I $ .19
Doz. Binder Clips, Small .46 .30 .30 .36 I I .24
Doz. Binder Clips, Medium 1.04 .65 I .72 I I .88 I . I .49
Doz. Binder Cli::>s, Large 2.95 I I 1.89 I I 1.92 I I 2.28 I I 1.65
Bot~le Correction ;:-luid, White .89 I I .45 I I .49 I I .47 I .42
Bottle " Correction ;:-luid, Ledger Green 1.19 I I .86 I I .50 I I 1.11 I I .42
Bottle/ Correction Fluid, Ledger Buff 1.19 I I .86 I I :SO I I 1.11 I I .42
Bottle! Correction Fluid, Canary Yellow 1.19 I I .86 I I .50 I I 1.11 I I .42
3ox I Fasteners, 2 piece, 2" Capacity I 2.89 I I 1.15 I I 1.41 I I 1.88 ! I 1.15
=:a. Glue, 4 oz. 1.11 2.81 I .44 I I .43 I I .78
Bk. Message Pads, Book Form 6.20 I I 2.23 j I 2.37 I I 2.58 I I 2.10
~ ~ ~
TOTAL PRICE
ERMS
RECOMMENDED BIDDER
......_
(j
CFY OF JACKSONVILLE
TABULA liON SHEET BID NUMBER J AX 0031 93
OFFICE SUPPLIES
DESCRIPTION
Roll Adding Machine Tape 1 l /4
Doz. Binder Clips, Small
Doz. Binder Cli~s. Medium
Doz. Binder Clips, Large
Bottle Correction ~luid, White
Bottle Correction ~luid, Ledger Green
Bottle Correction Fluid, Ledger Buff
Bottle ! Correction Fluid, Car.ary Yel.:.ow
Box I Fasteners, 2 piece, -.II Capac:ty ~
Ea. ! Glue, 4 oz.
Bk. Message Pads, Book Fcrm
TOTAL PRICE
TERMS
RECOMMENDED BIDDER
DEPT . ___g_a
ALTON'S
AMOUNT
$ . 31
.38
.84
2.41
.89
1. 23
1. 23
1. 23
2.73
1.03
3.16
DATE 11-24-93
.24
.32
.70
2.13
.58
.64
.64
• 6Lf
1.40
.83
1. 94
TIME 10:30 a.m.
OPENED BY 1 i z Tuck
TABULATED BY Lori Johnson
AMOUNT
.............
~
~
·I
'------
JACKSONVILLE
.... JLA TION SHEET BID NUMBER JA X003193 DEPT . Citv DATE ll -?4-9 ~
OFFICE SUPPLIES CONT. /RYE OFFICE I TODAY'S
MACHINES OFFICE
I f
./
I I
QTY. I ... DESCRIP TIO N I p9fr 1 ~ I AMOUNT I p~l ~ I AMOUNT
Box I Rubbec Bands, No. 18-, 1 /40 I 1$ . 96 I '$ .41
Box Rubber Bands, No. 33, 1 /4# I I .96 I I .41
Doz. Pads, Ruled White, 8 1/2" x 11" 7.14 3.60
Doz. Pads, Ruled White, 8 1 /2" x 14 " 9 .19 4.80
Doz. Pads, Steno 8.40 4.68
Box Staples .90 .49
Box Staples, Heavey Dut y 3/8" 5.54 2.13
Ea. Storage, File, Drawer , Let~er 9.79 5.99
Ea. Storage, File, Drawer, Legal 10.85 7.06
Ea. Storage, File, Handle, Letter
I
5.68 1. 96
Ea. Storage , File, Handle, Legal 6.45 2.24
~ ~
TOTAL PRICE
RECDMM~NDED
OPENED BY. Liz Tuck
TIME 1 o: 30 a.m. TABULATED BY Lori Johnson
I INTERSTATE I BT BUSCHART
OFFICE
SYSTENS
I
I
I
I I o~iH· I AMOUNT I o~i~!:-I AMOUNT
.42 I I$ .48 I I$ .30
I .42 I .48 I I .30
3.68 I I 4.32 I : I 3.12
5.00 I I 5.88 I I 4.20
5.88 I I 5.76 I I 4 .08
.49 I I .58 I I .45
2 .'21 2.16 .55
4 .17 8.33 5.28
4.68 9.83 6.07
1.77 3.62 2.25
1.77 4.25 2.50
~ ~ ~
0
'
l l
I' • ~
' ,.
L
: r ,
J
I _:,
't
I
l' ll ; !f
I
j
-.I
~ ·t j
CITY OF JACKSONVILLE
TABULA TIDN SHEET BID NUMBER TAX0031 93
OFFICE SUPPLIES CONT.
Box
1
Rubber Bands, No. 18., 1/4#
Box Rubber Bands, No. 33, 1/4#
I
1
Doz. Pads, Rulec Whit.e, 8 1/2" X 11"
Doz. Pads, Ruled White, s l/2" X 14"
Doz. Pads, Stene
Box Staples
Box Staples, Heavey Du;:): 3/8"'
Ea. Storage, File, Drawer, Letter
Ea. Storage, File, Drawer, Legal
::a . Storage, File, Handle, Letter
Ea. Storage, -· 1 r 1-L.e, Handle, Legal
TOTAL PRICE
TERMS
R~CDMMENDED BIDDER
D~PT . ~
ALTON'S
$ .69
.69
4.55
7.10
8.16
.60
3.21
7.93
8.80
4.49
4.99
DATE 11-?4-93
JAMES
BROTHER'S
.51
.51
4.75
5.25
6.88
.56
2. 77
5.51
6.16
2.92
3.47
TIME 1 o · 30 a m
OPENED BY Liz Tuck
BY Lori Johnson
--~
~I
!·.I
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMB~?-JAX003193 DEPT . ...._c,'--'· t-;;~''-----
OFFICE SUPPLIES CONT. RYE OFFICE
NACHINES
J ~DM ·I QTY. ,-Dt:SCRIP TIDN I p~~t ~ I AMOUNT
Box Paper Clips, #1 $ .19
I Box Paper Clips, Jumbo .50 I Ea. Post-It Notes , 1 :!./4" x 2" .34
Ea. • ?est-It Notes, 3" x 3" .69
Ea. !Pos~-It Notes 3" x 5" .95
I
Pad :Post-It Fax Transm!t~al, 1 1/2" x 4" .68 I
Pkg 'Pos~-It Fax Transmi~tal, 4" x * 1/2" 3.45
Ea. Post-It Flags, Red 1.64
!Ea .. Post-It Flags, Green 1. 64 !
'Ea. Post-It Flags, Blue I I 1.64
I
1Ea. Post-It Flags, Yellow ---
TOTAL PRIC~
-
TERMS
RECOMMENDED BIDDER
I
I
I
I
'
I
I
i
I
I
I
I
I
DATE 11 -'4 q'
I TODAY'S
OFFICE
UNJ I I AMOUNT 0 rn cr
.10
.30
.12
.29
.37
.415
I
2.18
1.17
I
! 1.17
I 1.17
I
I
I
I
I
I
I
TIME 1 o-30
D~~n 1 AMouNT I
$ .09 I
.28 I
I 1.51 I
I .30 I
I .38 I
I .40 I
I 4.80 I
I 1.13 I
I 1.13 I
I 1.13 I
OPENED BY Li z Tuck
TABULATED BY 1 ari Johnson
BT BUSCHART
o'iJi~~ I AMOUNT I D~~~t I AMOUNT
I$ .12 I I$ .09
I .35 I I .27 I
I .38 I ' i 1.40
I .78 I I .29
I .96 I I .36
I . 34 I I .38
I 2.82 I 4.56
I 1. 52 I I 1.05
I 1.52 i 1.05
I 1. 52 I I 1.05
..............
~
~
I
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMBER IAX0 0 3193
OFFICE SUPPLIES CONT.
DESCRIPTION
Box Paper Clips, ~1
Box Paper Clips, Jumbo
Ea. Post-It Notes, 1 1 /4"' X 2"
Ea. Pest-It Notes, 3"" X 3"
Ea. :Post-It NoLes 3" X 5"
Pad ; Post-It Fax Transmit'tal, 1 1 /2 ""
Pkg Post-It Fax Transmittal, 4 . X "'
Ea. Post-It Flags, Red
Ea. Post-It Flags, Green
Ea. Post-It Flags, Blue
l Ea. Post-It Flags, Yellow
TOTAL PRICE
TERMS
RECCMMENDED BIDDER
ALTON'S
$ .11
.36
3.38
.65
.85
X 4 . .56
1 /2"' 3.00
1. 50
1. 50
1.50
1. 50
DATE 1 1 -?4-Q 3
JAMES
BROTHER'S
I .10
.32
2 .01
.42
!
.54
4.94
2.69
1.35
1. 35
1. 35
1.35
TIME 1 o · 30 a m
OPENED BY I i z Tuck
TABULATED BY 1 ori Johnson
AMOUNT
-~
Oc..
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMBER TA X 0031 03 DEPT. ....c:i..4
OFFICE SUPPLIES CONT. RYE OFFICE
HACHINES
QTY . I Df:SCR1PTION I plfjf~t I AMOUNT
Pkg. Sheets, Columnar, 9 1/4" x 11 7/8", 4 ColsJ15.53
Pkg. Sheets, Columnar, 9 1/4" x 11 7/8", 6 Cols. 15.53
Pkg. Sheets, Columnar, 9 1 /4 " x 11 7/8", 8 Cols. 15.53
Ea. Pads, Analysis, 8 1 /2" x 14", 4 Cols. 3.31
Ea. ~ Pads, Analysis, 8 1/2" x 14", 5 Cols. 3.31
Ea .. Pads, Analysis, 8 1 /2" x 14", b Cols. 3.31
Ea. Binders, Ddl Pocke~. 3 Ring Black 1"
I
1.45
Ea. Sindrs, Ddl Pocket , 3 Ring Dk Blue 1" 1. 45
Ea. Binder, Data , Vinyl , 14 7/8" x 11", Dk Blue 2.61
Ea. Binders, Data Indexes, 14 7/8 " x 11 " 2.08
Box Binders, Report Cover, Dk Blue 11.00
--
TOTAL PRICE
--
ERMS
I
TODAY'S
OFFICE
p~~H I AMOUNT
$14.00
14.00
14.00
2.35
2.35
2.35
1.00
1.00
1.34
1. 21
11.00
TIME10: 3 0 a .m.
I p~Tf+ I AMOUNT
~ 8.58
8.58
8.58
1.08
1.08
1. 08
1. D1
1. 01
1. 95
1.06
8.00
I
OPENED BY liz Tuck
TABULATED BYLori John s o n
BT BUSCHART
PrHH I AMOUNT p[HfJ I AMOUNT
~13.62 ~ 9.08
13.62 9.08
13.62 I 9.08
2.48 1.05
. 2.48 1.05
2.48 1.05
1.34 .90
1.34 .90
1. 49 1. 50
1. 28 1.50
I 6.32 7.15 I
l _ I I I I _l
RECDMME:ND::D B!DDE:R I I I I I I
• ""' I ~
-....!J
CIJY OF JACKSONVILLE
TABULATION SHEET BID NUMBERJAX003193 DEPT .~
OFFICE SUPPLIES CONT. ALTON'S
DATE 11-24-93
JAMES
BROTHER'S
TIME 1 o · 30 a m
OPENED BY Liz Tuck
TABULATED BY Lori Johnson
I
o: QTY. DESCRIPTION l PR IC ~ I AMOUNT I PR it t I AMOUNT I PFli~t I AMOUNT I PR!H-I AMOUNT I pf?[(J I AMOUNT I
Pkg. Sheets, Columnar, 9 1/4" x :1 7/8", 4 Cols.$14.11
Pkg. Sheets, Columnar, 9 1/4" x 11 7/8", 6 Cols. 14.11
Pkg. Sheets, Columnar, 9 1/4" x 11 7/8", 8 Cols. 14.11
Ea . Pads, Analysis, 8 1/2" X 14" , 4 Cols. 2.80
Ea. Pads, Analysis, 8 ~/2'' X 14" , 5 Cols. 2.80
Ea. Pads, Analysis, 8 1/2" X 14", 6 Cols. 2.80
Ea. Binders, Ddl Pockec., 3 Ring Black 1" 1. 26
Ea. Bindrs, Ddl Pocket, 3 Ring ~k Blue 1" 1. 26
Ea. Binder, Data, Vinyl, 14 7/8" x 11", Dk Blue 2.43
Ea. Binders, Data Indexes, 14 7/8" X 11" 2.14
Box Binders, Repor,t Cover , Dk Slue 9.06
TOTAL PRICE
TERM S
RECOMMENDED 3!DDER
14.80
14.80
2.19
2.19
2.19
1.14
1.14
2.32
6.13
6.33
f l I I
' -l
--~
0
I
I
DESCRIPTION ' u~·· I OUNT ! p;:nu-AM' P~ir+ I AMOUNT
Box Binder, Vinyl, 3 ring Black 1" $ 1.45 e a $ 1. 00 ea
Box Binder, Vinyl, 3 ring Black 2" 4.16 e a 1. 96 ea
'Box File, Expanding, 1/3 Cut, Letter : 13.86 12.00
I sox
i
File, Expanding, 1/3Cut, Legal 1 17.36 13.75
Box Folder, File, Single Pli, Std. Tabs, Letter 6.39 3.49
Box Folder, File, Single Pli, Std. Tabs, Legal 8.08 4.89
Box Folder, File, Single Pli, 1/3 Tabs, Letter 5.95 3.49
Box Folder, File, Single Pli, 1/3 Tabs, Legal 7.34 4.70
Box Folders, File, Yellow, Letter i 10.86 10.74
I
Box Folders, File, Yellow, Legal 14.96 19.50
Box Folders, Hanging, 1/3 cut Letter 7.69 4.13
~
TOTAL PRICE
--ERMS
RECOMM~NDED BIDDER
I PR T~b I AMOUNT I o'RJ[:b I AMOUNT I
$ 1. 01 e a $ 1.16 e~
2.08 e a 2.34 ·f
11.00 I 16.50 :
14.00 I I 18.50 I
3.62 I i 4.33 I
4.87 I I 5.81 I
I I
' 3.62 3.45
5.20 I 4.78
11.09 I I 9.44 I
14.11 I I 12.81 I
3.84 I I 4.92 I
DUI~~~ I AMOUNT . RT , -
$ .90
1.99 e
3.28
I 4.25
I 3.28
I 4.25
I 3.28
I 4.25
I 3.95
I 4.95
I 3.50
""'''.' '" ''·····~
~ ~ --.....
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMBERJAX0031 93 DEPT. City DATE 11-?4-93
OFFICE SUPPLIES CONT.
DESCRIPTION
Box Binder, Vinyl, 3 ring Black l"
Box Binder, Vinyl, 3 ring Black 2"
I
Box File, Expanding, 1/3 Cut, Letter
/Box File, Expanding, l/3Cut, Legal
ALTON'S
1. 25 , e
2.63 e
22.00
26.50
Box Folder, File, Sinsle Pli, S;:.d. Tabs, Letter3.91
Box Folder, File, Single Pli, Std. Tabs, Legal 5.55
Box Folder, File, Single Pli, 1/3 Tabs, Letter 3.91
Box Folder, File, Single Pli, l/3 Tabs, Legal 5.55
I
Folders, File, Yellow, Letter 9.96
Box
Box Folders, File, Yellow, Legal 13.49
Box Folders, Hanging, 1/3 cut Let;:.er 5.25
TOTAL PRICE
TERMS
RECOMMENDED B!IDER
JAMES
BROTHER'S
$ 1.15la.
2.32ea .
I
12.21
13.66
3.70
5.30
3.40
4.87
7.93
10.73
4.75
TIME 10;30 a ·.m.
AMOUNT
I ll 0 1 ~ I
I
OPENED BY I iz Tnck
TABULATED BY Iari Iahnsan
AMOUNT I AMOUNT
--....
~
~
.. '
I
I
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMB::R TAX0031 Cl3 DEPT . ...c.i..t¥
OFFICE SUPPLIES CONT.
DESCRIPTION
Box I Folders, Hanging, 1/3 Cut Legal
Pks . ; Cards Index, 3" X 5" Plain, White I .50
Pkg. Cards Index, 3" X 5" Ruled, Whit.e .50 I Pkg. Labels, File Folder, Sheet, White 2.16
Pkg Labels, File Folder, Sheet, Dk 3lue I 2.16
Roll Labels, File Folder, Cont.inuous, White 3. 88 ,
I Box Labels, Copier, Self-Adhesive, 100 X 2 3/4"15.b1
I
DATE 11-2L..-93
.29
.29
. 71
.71
Box I Labels, Laser Printer, Self-Adhesive, 2" x 4 ·j2s l96
1. 51
8.74
1. 07
Doz. I Tape, Transparent, 3 /4
Doz. I Mar ke;, Breadline, Permanent Black
Doz. I Marker, Fine Point, 0.3mm Black
TOTAL PRICE
TERMS
RECOMMENDED BIDDER
16.44
8.28
!
9.84
2.64
TIMEl o· 30 a m
AMOUNT j
$ 4.62 I
I
.30 I .30
1. 47
1.47
2.21
21.59
21.59
10.20 I
5.88 I
OPENED BY Liz Tuck
TABULATED BY 1 ari Iahn son
BT BUSCHART
UIU I I AMOUNT cgrc r I
$ 6.84
.34
.34
1.08
1.08
2.86
12.50
12.50 I
I
12.72
I 3.00
..
PETTUS
OFFICE CITY
P~!tt I AMOUNT
I $ 4. 65
.45
.45
.84
.84
1. 65
9.10
I 10.20
I
9.84
2.88
"I ~I
C!TY OF JACKSONVILLE
T ABULATIDN SHEET BID NUMBER IAX0031 9 3 DEPT . Citv
OFFICE SUPPLIES CONT.
! Box
I Pkg-
I
I Pkg-
DESCRIPTION
Folders, HanginG, 1/3 Cut Legal
Cards Index, 3" x 5" Plain, White
Cards Index, 3"" X 5'" Ruled, White
Labels, File Foldei, Sheet, White II Pkg-
I Pkg Labels, File Folder, Sheet, Dk Blue
Roll Labels, File Folder, Continuous, White
Sox I Labels, Copier, Self-Adhesive, 1" x 2
Sox I Labels, Laser Printer, Self-Adhesive,
Doz. I Tape, Transparent, 3/4
Doz. I Marker, Breadline, Permanent Black
----'-1' Doz. I Marker, Fine Point, 0.3mm Slack
TOTAL PRICE
TERMS
RECOMMENDED BIDDER
ALTON'S
$ 6.39
.46
.83
1. 94
1. 94
3.03
3/4"27.L
I
2" X 4"123J7Q
I
20:23
7.80
DATE 11-24-93
AMOUNT --
~ 5. 77 'I'
.45
.45
.97
.97
2.75
10.74
16.31
10.20
2.71
TIME.lili.J.Q
OPENED BY I j z T !!C k
TABULATED BY 1 ori Johnson
AMOUNT AMOUNT
--0.0
~
CITY DF JACKSONVILLE
TABULATION SHEET BID NUMBER IL>X003193 DEPT . .-C.U..¥
OFFICE SUPPLIES CONT.
/
RYE OFFICE
MACHINES
DESCRIPTION I DUI~j !:-I AMQUNT .. RIC I
Doz. Marker, Hi-Liter, Pen Style, Blue 1$ 4. 92
Doz. Marker, Hi-Liter, Pen Style, Yellow 4.92
Doz. Marker, Hi-Liter, Pen Style, Green 4.92
Doz.. Marker, Hi-Liter, Pen Style, Pink 4.92
IDoz. I Pens, Fine Line Plastic, O.Smm Black 1. 49
r
Doz. Pens, Fine Line Plastic, O .Smm Red 1. 49
Doz. Pens, Fine Line Plastic, 0.5mm Green 1. 49
Doz. Pens, Medium Line, Plastic, O.Smm Black 1. 49
Doz. Pens, Medium Line, Plastic, O.Smm Red 1. 49
I Doz. Pens, Medium Line, Plastic, O.Smm Blue 1. 49
TOTAL. PRICE
ERMS
RECOMMENDED BIDDER
DATE 11-24-93
TODAY'S
OFFICE
olfl~~t-I AMOUNT
$ 3.36
3.36
3.36
No Bid
6.72
6. 72
6. 72
6.72
6.72
6. 72 I
TIME 1 o · 30 a m
D~~f-t-I AMOUNT I
$ 3.48
I 3.48
3.48 I
3.48 I
6.96
6.96
6.96
6.96 I
6.96
I 6.96 I
OPENED BY Liz Tuck
TABULAED BY 1 ori Johnson
BT BUSCHART
o~H-+ I AMOUNT I
I $ 3. 96 I
3.96 I
I 3.96 I .
I 3.96
3.60 I
I 3.60 I
I 3.60 I
3.60 I
3.60 I
I 3.60
PETTUS
OFFICE CITY
o~U-'t-I AMOUNT
1$ 2.64
I 2.64
I 2.84
I 2.64
I 4.80
I 4.80
I 4.80
I 4.80
4.80
I 4.80
39.36
~ 1.
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMBE?-J AX 003193 DEPT. Cit v
OFFICE SUPPLIES CONT. I ALTON'S
QTY . I -. DESCRIPTION ! e~r [t-I AWJUNT
Doz. Marker, Hi-Liter, Pen Style, Blue $ 5.28
Doz. Marker, Hi-Liter, Pen Style, Yellow 5.28
Doz. Marke<, Hi-Liter, Pen Style, Green 5.28
z. Marker, Hi-Liter, ?en Style, Pink 5.28
!Doz. I Pens, Fine Line Plas~ic, 0.5mm Black 9.36
I
Doz. Pens, Fine Line Plastic, O.Smm Red I 9.36
Doz. Pens, Fine Line Plas~ic, O.Smm Green
I
9.36
Doz. Pens, Medium Line, Plas~ic, O.Smm Black 9.36
Doz. Pens, Medium Line, Plastic, O.Smm Red 9.36
Doz. Pens, Medium Line, Plastic, O.Smm Blue 9.36
TOTAL PRICE
TERMS
RECOMMENDED BirDER
I
DATE JJ-?4-Q3
JAMES
BROTHER'S
oYd~~~ I AMOUNT
.$ 2.98
2.98
2.98
2.98
5.25
5.25
5.25
5.25
5.25
5.25
I
TIME 1 o · 30 a m
olfl~~l:-I AMOUNT I
OPENED BY Liz Tuck
TABULAT~D BY Lori Johnson
D~~~t-I AMOUNT I D~~~f:-I AMOUNT
--...... c..:,
()'
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMB::R JAX003193
OFFICE SUPPLIES CONT.
DESCRIPTION
Doz. Pens, Felt Tip, Red
Doz. Pens, Felt Tip, Black
Doz. Pens, Rolling Ball, Red
Doz. Pens, Rolling Ball, Black
Doz. Pen, Retractable, Med. Black
Doz. Pen, Retractable, Med. Red
Doz. Pen, Refills, Black
Doz. Pen, Refills, Red
Doz. Pen, Stick, Med., Red
Doz. Pen, Stick, Med., Black
Doz. Pen, Stick, Fine, Red
TOTAL PRICE
ERMS
RECDMM::NDED BIDDER
DEPT.~
RYE OFFICE
NACHINES
$ 5.85
5.85
9.45
9.45
13.80
13.80
4.95
4.95
1.49
1.49
1.49
DATE 11-24-93
TODAY'S
OFFICE
AMOUNT --
$ 8.16
8.16
10.32
3.84
6.96
6.96
3.48
3.48
.90
.90
.90
TIME 10:30 a m
$ 2.40
2.40
4.32
4.32
7.20
7.20
4.52
4.52
.98
.98
I .98
OPENED BY Liz Tuck
TABULATED BY Tori Johnson
I T BUSCHART I PETTUS OFFICE CITY
I
I
I I I
AMOUNT I um 1 I AMOUNT P~Jr.r
$ 2.04 $ 3.00
2.04 3.00
4.68 4.32
4.68 4.32
5.48 4.98
5.48 4.98
3.48 2.40
3.48 2.40
.96 .84
.96 .84
.96 .84
I
~
~
CJTY 0~ JACKSONVILLE
TABULf:.iiDN SHEET BID NUMBER IAX003193
OFFICE SUPPLIES CONT.
QTY. I DESCRIPTION
Doz. Pens, Felt Tip, Red
Doz. Pens, Felt Tip, Black
Doz. Pens, Rolling Ball, Red
Doz. Pens, Rolling Ball, Black
Doz. Pen, Retractable, Med. Black
Doz. Pen, Ret>actable, Med. Red
Dcz. Pen, Refills, Slack
Doz. Pen, Refills, Red
Doz. Pen, Stick, Med., Red
Doz. Pen, Stick, Med., Black
Doz. Pen, Stick, Fine, Rad
TOTAL PRICE
TERMS
DEPT . r; t~'
ALTON'S
5.40
8.16
8.16
12.48
12.48
4.80
4 .80
1.11 ea
DATE 11-?t.-93
JAMES
BROTHER'S
$ 2.36
2.36
5.60
5.60
4.03
4.03
4.37
4.37
.85 ea
OPENED BY Liz Tuck
TIME 1 o · 30 a m TABULATED BY Lori Johnson
I ' I I I
RECOMMENDED BIDDER I I I I I
-CoG>
Do
I ·I
CI-IY OF JACKSONVILLE
TABULATION SHEET BID NUMB:::R JAX003193
OFriCE SUPPLISE CONT .
I QTY. I TI~~rRlPTln~
--~"~·~··~
·Doz. Pen, Stick , rine, Black
Doz. Pencil, Woodcase ~2
Ea. Pencil, Mechanical, .Smm
Tube Pencil, Mechanical, Lead, .5mm
Tube Pencil, Mechanical, ~rase•
Doz. Dictating Cassette Standard
Doz. ,Dictating Cassette Micro
Cas e l copier Paper 8 1 /2" x 11 ", White
Case i Copier Paper 8 1/2" x 14", White
Reem i Copier Paper 11" x 17", White
DEPT . c; t)'
RYE OFFICE
HACHINES
AMOUNT
1.49
.98
3.75
.70
.85
22.08
58.64
28.95
44.50
8.95
CaseiComputer Paper, 9 1/2" x 11", White 23.95
------'''-Case j Green Bar Computer Paper, 14 7/8"
TOTAL PRICE
TERMS
RECDMM:::ND[D BIDD:::R
I
OPENED BY 1 ; 7 'T'uc 1,
DATE 11-24-G3 TIME 10-30 am TABULATED BY Lo ri .Johnson
TODAY'S
OFFICE
PR'1H· I AMOUNT
$ .90
.72
1. 94
.29
.48
15.36
39.60
22.86
31.93
4.40
13.42
I Dum L 1 AMOUNT . R r~ I
~ .98
.61
1. 92
.30
.so
15.84
41.04
24.25
30.83
I 4.90
I 16.29
BT BUSCHART
PRTrJ I AMOUNT I
$ .96
.77
.62 I
.50
.63
12.60
16.32
26.00
34.00
5.48
17.50
PETTUS
OFFICE CITY
)R1H p T !=' AMOUNT
~ .84
.40
1. 67
.35
.43
15.60
33.60
21.00
29 .90
40.00
12.75
I
~I
C~·iY OF JACKSONVILLE
TABULATION SHEET BID NUMBER JAX003193
OFFICE SUPPLIES CONT.
"' · , QTY. Tif\r'RlPTTnN
Doz. Pen, Stick, Fine, Black
Doz. Pencil, Woodcase ~2
.Ea. Pencil, Mechanical, .5mm
Tube Pencil, Mechanical, Lead, .Smm
Tube Pencil, Mechanical, Eraser
Doz. Dictating Cassette Standard
Doz. Dictating cassette Micro
Caselcopier Paper 8 1/2" x 11", White
Case!Copier Paper 8 1/2" x 14", White
Reem!Copier Paper 11" x 17", White
DEPT.--.Ci4
/ALTON'S
$ 1.11
7.92
3.23
.60
.65
21.60
56.16
26.95
33.15
5.39
Case l computer Paper, 9 l/2" x 11", White 25.00
-------L' CaseJGreen Bar Computer Paper, 14 7/8"
TOTAL PRICE
Tt:RMS
RECOMMENDED BIDDER
DATE 11-?L..-93
'
JAMES
BROTHER'S
AMOUNT
$ .85
.60
.79
.45
.60
17.90
45.00
23.90
34.00
5.00
14.58
--~
C)
OPENED BY liz Tnck
TIME 10-1o a m TABULATED BY 1 ari rahn san
I DUI~! I I AMOUNT , RlCF I o~U-!:-I AMOUNT I o'-S~~t I AMOUNT
I I
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMB ER IAX0 0 3l 93
OFFICE SUPPLIES CONT.
QTY. I DE:SCRJPTIDN
Pkg . Manila Clasp Envelopes, 6" x 9"
Box Manila Clasp Envelopes, 9" x 12"
8ox Manila Clasp Envelopes, 10 " x 13"
DEPT .~
RYE OFFICE
MACHINES
I p~~t.~ I AMOUNT
$ 7.73
9.24
11.18
Box OS, HD 3,5 Double Sided, High Density Disks14.73
Box OS, HD 5.4 Double Sided, High Density Disks 11 _1 9
Discount
I I
28%
*>~ additional proposal
catalog 1000 items
40-70 %
TOTAL PRICE
TERMS
756.72
RECOMMENDED BIDDER
I
DATE 11-24-93
TODAY'S
OFFICE
P~7t~ I AMOUNT
$ 3.70
4.20
4.90
10.50
6.99
37%
OPENED BY Liz Tuck
TIMEJ0·30 am TABULATED BY Lori Iohn son
BT BUSCHART
I p~~t k I AMOUNT I P~lt):-I AMOUNT I UIU I I AMOUNT PRier
$ 3.70
I 1$ 5.15 I 1$ 3.75
4 .70 6.60 4.70
5.47 I I 7.70 I . I 5.49
I I 8.40 I I 13.26 I I 10.23
I 5.29
I
8.74 6.80
I 33% I 31% 30%**
525.45 $453.84
"-I
~ -.....
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMBER JAX003193 DEPT. Citv DATE 11-?4-Q3
OFFICE SUPPLIES CONT.
DESCRIPTION
'Pkg. Manila Clasp Envelopes, 6" x 9" $ 4. E.s
Box Manila Clasp Envelopes, 9" X 12" S.LS
Box Manila Clasp Envelopes, 10" X 13" 7.08
Box OS, HD 3.~ Double Sided, High Density Disks 12 _14
Box OS, HD 5.4 Double Sided, High Density Disks 9.:.9
Discount 30%
TOTAL PRICE
TERMS
RECOMMENDED BIDDER
JAMES
BROTHER'S
AMOUNT
$ 3.94
4.84
6.03
11.00
8.25
41
31%
$540 .64
---~
~
OPENED BY I i 7 TI!C k
TIME 1 o · 30 a m TABULATED BY Lori Johnson
I
I Ul~ I I I AMOUNT PRTCE I o"M~~t-I AMOUNT I o~Wc-I AMOUNT
'
r
l
I
(
I
l
~to/! ~ound{ o/ rfao/cJ{)I~W~ ~«1/JuJaiJ
AGENDA
Regular City Council Meeting
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. SPECIAL REPORT:
6. CONSENT AGENDA:
(Recycling) a.
(Fire Department) b.
(Police Dept:) c.
(CDBG) d.
(Municipal Court) e.
7. WATER DEPARTMENT:
8. WASTEWATER DEPARTMENT:
9. FIRE DEPARTMENT:
10. POLICE DEPARTMENT:
11. STREET DEPARTMENT:
12. PARKS & REC DEPT:
13. SANITATION DEPT:
14. PLANNING COMMISSION:
15. GENERAL:
16. APPOINTMENTS:
17. ANNOUNCEMENTS:
ADJOURNMENT
January 20, 1994
Regular City Council Meeting
January 6, 1994
Regular City Council Meeting
December 16, 1993
State of the City
Quarterly/Annual Report 1993
Regular Monthly ReporVDecember
Regular Monthly ReporVDecember
Regular Monthly ReporVDecember
Regular Monthly ReporVDecember
Annual Report 1993
Annual Report 1993
Annual Report
Final Plat/Misak Com'l Sub.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 20, 1994
7:00 P.M. -7:45 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on January 20, 1994 at the regular meeting place of
the Council. Alderman Lewis delivered the invocation after which
Mayor Swaim led the standing audience in the "Pledge of Allegiance"
to the flag.
Others present for the meeting were: City Attorney Robert E.
Bamburg, Deputy City Clerk Susan Goings, Asst. to the Mayor Betty
Anderson, City Engineer Duane Reel, Public Works Coordinator Skip
Spears, Finance Director Paul Mushrush, Fire Chief Rick Ezell,
CDBG Director Tony Ply, Parks and Recreation Director Annabelle
Davis, Economic Development Director Phil Sullivan, General Manager
of the Jacksonville Waterworks Ken Anderson, Water Commissioner Mr.
Thad Gray, Planning Commission Chairman Elliott, Chairman for the
Parks and Recreation Commission Mrs. Pat Bond, Jacksonville
Wastewater Utility Director Dick Van Pelt, Chairman of the Sewer
Conunission Mrs. Joan Zumwalt, other city employees, interested
citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of January 6, 1994 for study and action at the next Regular
City Council Meeting.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray,
Wilson, Fletcher, Williamson and Twitty answered ROLL CALL.
Alderman Keaton was absent. PRESENT NINE (9), ABSENT ONE (1).
APPROVAL AND/OR CORRECTION OF MINUTES:
Alder.man Smith moved, seconded by Alderman Ray that the minutes of
the Regular City Council Meeting of December 16, 1993 be APPROVED.
MOTION CARRIED.
STATE OF THE CITY ADDRESS:
Mayor Swaim related that he would like to take the opportunity at
hand to present the State of the City Report encouraging the
Council to peruse the fifty page report at length. His address is
as follows:
The state of the City is more than facts and figures --it includes
the attitudes and enthusiasm of the citizens and employees. I've
been privileged to watch the enthusiasm for our City grow in recent
years, while attitudes have moved from somewhat negative to the
most positive I've witnessed in the past 25 years. This is the
most encouraging part of this report. The citizens of Jacksonville
are preparing for a great future.
1
---------
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 20, 1994
7:00 P.M. -7:45 P.M.
I'm proud to present to the City Council and citizens a report
tonight that depicts a very vibrant city with a strong financial
foundation. Jacksonville, is a city where things are not only
looking up --they are definitely "ON THE MOVE UPWARD." Goals
defined in past years are now being accomplished, but this would
not be true without the input and efforts of the citizens of
Jacksonville, City Council, and City employees.
Good management techniques administered by our Department Heads
have allowed us to operate below our 1993 budget appropriations
while still providing excellent services to the citizens. These
administrative and management changes have allowed us to improve
our infrastructure without large increases in the general fund
budget. This year we will spend between one and two hundred
thousand dollars less than the appropriated budget, final figures
will be available in a week.
Two years of negotiations paid off when Franklin electric Company
donated their building and 21-acre plant site to the City. The
City has decided to keep 11.7 acres of the property for its own use
or the possible sale to a new industry. Bids were accepted on the
donated Franklin Building and remaining land, which resulted in the
property being sold to a local industry to expand their operations.
Profits from the $500,000 sale will be used for conunercial and
industrial development, possibly to include a new Industrial Park.
New housing starts are a strong indication of a conununi ty' s
economic growth. During 1993 new home starts were at a sever-year
high with a 41.5% increase over last year and a 188.4% increase
over our lowest year in 1990. The value of all construction in the
City was up 122.9% over last year and 171.5% above our lowest year
in the past 10 years. This definitely indicates an upward trend
for the housing and construction industry.
To make our economic base even stronger, we applied for and
received a $100,000 federal grant to prepare a study and a five-
year strategic plan to give the City a clear direction for its
economic future. The study is progressing and good things are
already happening because of the information provided.
The WAGE Program will graduate its first class soon, emphasizing
cooperation among many different entities, including school, state,
industry, and City to help provide training and eventually jobs to
our citizens. This program was a "pilot program" and has been
duplicated in other cities in Arkansas.
2
CITY OF JACKSONViLLE ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 20 1994
7:00P.M. -7:45 P.M.
A very positive decision was made by the citizens when they voted
to build a new community center. Very diverse groups pulled
together to pass a 1-cent .sales tax to pay for construction of the
building. This building will provide recreational activities for
young and old a like, for present and future generations. A plan
was implemented to finance construction without issuing bonds; this
saved taxpayers over a quarter of a million dollars, plus all the
interest that would have been paid on the bonds. Now that is
progress we can all be proud of.
The Parks Commission worked hard to design a building that would
provide activities for the entire family, with a fee schedule
adequate to operate and maintain the facility for the enjoyment o
future generations.
Jacksonville's recycling program continues to be a model for other
cities in the state. Over 1,026,229 pounds of recyclable were
diverted from the landfill during 1993. These items were sold,
earning the City $13,907.32. A recycling truck was purchased and
800 homes now have curbside pickup. Plans are continui n q-to
provide curbside pickup for the entire City, when funds an::
available.
Jacksonville may be the only city in Arkansas that is already in
compliance with the state law that requires cities to recycle 95%
of their yardwaste by 1995. This year the Sanitation Department
used our tub grinder to grind over 21,000 cubic yards of yardwaste,
saving $80,000 in tipping fees. This could not have been
accomplished without the citizens helping by separating yardwaste
from landfill items.
The fire Department continued an extensive training and educational
program for all employees and extended awareness programs for
citizens. These programs have paid off because not one person lost
their life in a fire during 1993.
Construction is nearing completion on an addition to the Central
Fire Station to house our new ladder truck and provide space for a
much needed hose tower to extend the life of expensive fire hoses.
This addition also improves dormitory space, dayroom area, and
kitchen facilities.
The Jacksonville Police Department has faced growing crime trends
head-on by implementing new programs for crime reduction and crime
prevention. This led to the solution of a number of previously
unsolved crimes. Our city has the third ( 3rd) lowest crime rate of
all cities in Arkansas with populations of between 25,000 and
3
J
CITY OF JACKSONVILLE ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 20 1994
7:00 P.M. -7:45 P.M.
35,000. The Department has a phenomenal solution rate of 66%.
Acquisition of an additional 6,500 sq ft of office space to solve
the overcrowded conditions in the Police Department will help
improve working conditions and morale. The remodeling is scheduled
for completion in early 1994.
Continued improvements in drainage have kept us on schedule for
solving the many drainage problems identified in 1987. During
1993, $611,000 was spent to complete major drainage projects, with
hundreds of thousands still in progress or scheduled to start in
the near future. Many smaller drainage projects were accomplished
using city equipment and employees. We plan to continue
identifying and addressing these problems as funds are available.
The Community Development and Home programs provided monies to
remodel 20 low-income homes to prevent further deterioration of our
neighborhoods. Also completed with these federal funds was a major
reconstruction of King Street and two additional drainage projects.
Our friends as Little Rock Air Force Base brought a tremendous
economic boost to the community when the International Airlift
Rodeo was held in Jacksonville. This activity brought thousands of
competitors and observers from all over the world, who stayed in
local hotels, motels, and shopped at local businesses and
restaurants. We have confirmed that efforts are being made to
bring the rodeo back to Little Rock Air Force Base in 1995.
General Loh announced this year the C-130 Center of Excellence will
be located at Little Rock Air Force Base in the near future,
bringing over 300 new personnel to our City. Even with military
personnel cutbacks, Little Rock Air Force Base continues to be a
major economic factor in our community, providing an estimated
$429.9 million impact on Central Arkansas during 1993.
We are not content to sit on our laurels, pointing to the
accomplishments of the past and forget about the challenges of the
future. This City is, without a doubt, "ON THE MOVE.' To accept
our present position as good enough would only allow us to slide
backward. We must continue to strive for even greater heights.
Those who made sacrifices in the past, to help Jacksonville grow
from a train stop on the railroad in the 1800's to one of the most
modern, progressive cities in the state during the 1900's, deserve
our strongest efforts to continue the progress. Being part of a
City whose citizens care about the past, while striving to improve
the future, makes me proud to live in Jacksonville, Arkansas, and
even prouder to have served as your Mayor for the past seven years.
4
CITY OF JACKSONVILLE ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 20 1994
7:00 P.M. -7:45 P.M.
Mayor Swaim's final comments were that exciting things were
happening in the city and encouraged those present to read the
complete report made by the different departments of the City.
DEVIATION IN THE AGENDA:
WATER DEPARTMENT ANNUAL REPORT:
General Manager from the Water Department Mr . Ken Anderson
expressed appreciation for the opportunity to address the Council.
He related that the City's water system is in excellent condition
financially with a positive balance in funds. He related an
increase of customers by 1.1% during 1993. He stated that there
was no rate increase for the previous year with none expected in
1994. The major water production was 1.8 billion gallons which is
a 10.8% increase over 1992. He related the uses as follows:
City of Jacksonville 66%
Little Rock Air Force Base 20%
City of Cabot 9%
Furlow Water Users Association 3%
Bayou Two Water Users Association 2%
In order to keep up with production demands a new well which
produces 650 gallons per minute was added in 1993 making a total of
eleven active wells. He stated that from total production 39%
comes from the wells while 61% is purchased from North Little Rock
amounting to 3 million gallons each day. He further related the
completion of nine major water projects during 1993 including a
meter replacement program. He stated that the Water Department
continues to maintain all requirements from the Arkansas Department
of Health with regard to water testing and employee training. He
commented on benefits provided by the new building. He related
that the pressure problems in Jackson Heights will be solved with
the use of the higher pressure plain coming in from North Little
Rock and that this can be achieved by installing water line
pressure valves along Harris Road. He then related that the
project will cost approximately $100,000 with a completion date of
March 15, 1994.
WASTEWATER DEPARTMENT:
Mr. Dick Van Pelt related that the state of the Jacksonville
Wastewater Utilities is excellent. He related that the treatment
plant did not have a single violation of the EPA permit which he
related not to be a common occurrence given the limitation placed
by EPA. He stated that the Wastewater Department is proud to
relate that the water discharged from the sewer plant is some of
the best in the country. He related that this is the fourth
consecutive year that the laboratory has successfully completed all
5
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CITY OF JACKSONVILLE ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 20 1994
7:00 P.M. -7:45 P.M.
of EPA's quality control testing on the laboratory. Be said that
a de-chlorination facility, required by EPA, was constructed in
1993 at the cost of one hundred eighty thousand dollars. He
mentioned the work being accomplished in the up-grading and re-
habilitation program. undersized pumping station was replaced at
the cost of one hundred ninety thousand dollars. He related that
the mission at the Wastewater Utility is to protect the environment
for the citizens of Jacksonville.
RESUME AGENDA:
CONSENT AGENDA:
RECYCLING: QUARTERLY & ANNUAL REPORT/1993
Alderman Wilson moved, seconded by Alderman Smith that the
quarterly & annual recycling report be APPROVED. Said report
reflects the following for the fourth quarter of 1993 and year to
date totals.
Alum. Cans
Newspaper
Plastic #1
Plastic #2
Computer Paper
White Paper
Mixed Paper
Cardboard
Scrap Metal
Mulch Sold
Totals
1993
4th Qtr
lbs
2,340
241,120
16,016
13,500
730
4,610
14,140
9,560
6,060
n/a
338,076
1993
4th Qtr
$
522.60
1,919.14
960.96
845.00
29.25
80.67
none
302.28
66.00
n/a
YTD
lbs.
10,650
783,760
29,586
27,800
6,290
16,457
31,875
96,860
22,943
n/a
YTD
$
2,450.30
6,224.23
1,741.23
1,746.00
294.74
263.06
55.00
459.48
291.00
n/a
4,725.90 1,026,229 13,580.04
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Fletcher,
Williamson, and Twitty voted AYE. MOTION CARRIED.
FIRE DEPARTMENT: REGULAR MONTHLY REPORT/DECEMBER 1993
Alderman Wilson moved, seconded by Alderman Smith that the Regular
Monthly Report for December 1993, of the Jacksonville Fire
Department be APPROVED. (Said report reflects an estimated fire
loss of $ 74,350.00 for the month of December 1993.) ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, and Twitty voted AYE. HAY 0. MOTION CARRIED.
6
/11
CITY OF JACKSONVILLE ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 20 1994
7:00 P.M. -7:45 P.M.
POLICE DEPAR TMENT: REGULAR MONTHLY REPOR T /D ECEMB ER 1993
Alderman Wilson moved, seconded by Alderman Smith that the Regular
Monthly Report of the Jacksonville Police Department be approved.
Said report reflect s: Computer Co l lections, $37,640.96,
Miscellaneous Payments$ 607.74, Report Copies $521.00 for a total
Collections of $38,769.70. ROLL CALL: Al dermen: Knight, Smith,
Lewis, Sansing, Ray, Williamson, and Twitty voted AYE, NAY (0).
MOTION CARRIED.
CDBG: REGULAR MONTHL Y REPORT/DECEMBER 1 99 3
Alderman Wilson moved, seconded by Alderman Sm i th that the Regular
Monthly Report for December 1993, of the Community Development
Department be approved. Said report reflects:
Informal Meetings •. c •• o • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 1
Public Hearings. . . • • • • • • • • • • • . . • . . . . . . . . • • . . . . . . . . . • . . . . . 1
a. Lett7rs ~o prospe7tive applicants •••.•.••....•...•••.. 4
b. Appl~cat~ons receJ. ved .................................. Cl • • 0
c. Work write-ups & estimates ••.••••••••..•.•••••.••.•••. 2
d. Pre-constructions conferences •..•••••••••...•.••...••. 3
e. Paperwork for HOM E Projects ••..••••.•••••.•.••.•••.... 0
f . Inter.i.m Inspections •......•.....•...••••..•....... o ••• 2 2
g . Final Inspections ••••••.••••••.••••.•••••.•.•••..•.••. 1
h . Partial Payments. • • • • • • • • . . . . . . . . . . . . . . . • . . . . . • . . . • • . • 0
i. Project Close-outs. e e ••••••••••••••••••• Ill ........ a • • • • • 1
Public Works:
a. Bids Received-Sunnyside Drainage •••••••••..•.•.••.•.. 1
b. Interim Inspections ••..........••.•.• 10 •• ,. ................ 14
c. HUD Workshops. • • • • • • • • . • • • • • . • . • • • • . • • • • • . • • • • • . • .. • .. • . 1
d. Project inspection •••••.•••••••••••••••••••••.•••••••• 1
ROLL CALL: Aldermen:
Fletcher, Williamson,
CARRIED.
Knight, Smith, Lewis, Sansing, Ray, Wilson,
and Twitty voted AYE, NAY (0). MOTION
MUNICIPAL CO URT: REGULAR MONTHLY REPOR T/DECEMBER 19 93
Alderman Wilson moved, seconded by Alderman Smith t hat the Regular
Monthly Report for December 1993 be APPROVED.
Said report reflects:
Cases month ending November 1993, •••.•••••.••••••••••.• 117
Cases added in Month of December 1993, .••••••.•••••••••• 6
Probations completed, Month ending Dec. 1, 1993 •••••••.• 6
Total cases as of December 31, 1993 •••.•.•••••..•.••••••• 117
7
r
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j
CITY OF JACKSONVILLE ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 20 1994
7:00 P.M~ -7:45 P.M.
Number of Juveniles on Probation ••....••.••.•..••..•.•... 0
Types of Cases Referred, Month of December 1993
Assault.................................................. 1
Battery. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Fleeing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Theft of Property. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
ROLL CALL: Aldermen:
Fletcher, Williamson,
CARRIED.
RECYCLING REPORT:
Knight, Smith, Lewis, Sansing, Ray, Wilson,
and Twitty voted AYE. NAY 0. MOTION
Public Works Director Skip Spears emphasized that recycling efforts
surpassed 1, 000,000 lbs. as opposed to almost 400,000 lbs. the
previous year. He pointed out that some of the benefits of
recycling, besides the funds collected from sale, are the savings
of over 5,000.00 dollars in tipping fees payable to the landfill.
He related the savings of diversion cost pointing out that the tub
grinder handled over 21 thousand lbs. of yard waste saving
$80,000.00 dollars in tipping fees contributing to the fact that
the tub grinder will pay for itself in the third year of operation.
He further related the economic benefits, while complying with EPA
regulations, relating to a $3,000.00 saving in tire expense. He
explained that the landfill area is hazardous to the life of the
tires on the sanitation trucks. He pointed out that all these
benefits have helped to prevent any increase in sanitation
collection fees.
Alderman Smith commented on the new billboard program and the next
expanded efforts to be considered by the recycling program.
Public Works Director Skip Spears related that bins are currently
being delivered into the Jackson Heights, Shady Lanes and Bushwood
for time evaluation with possibly going into the neighborhood on
General Samuels.
Mayor Swaim complimented Michael Beeman for his efforts in
obtaining various grants such as the $10,000.00 recycling
educational grant received from DPC & E, which has funded the
billboard program and like programs currently underway in the City
of Jacksonville.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
8
POLICE DEPARTMENT:
STREET DEPARTMENT:
CITY OF JACKSONVILLE ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUAaY 20 1994
7:00 P.M. -7:45 P.M.
PARKS & REC DEPARTMENT: 19 9 3 ANNUAL REPORT
Parks and Recreation Director Annabelle Davis related the high
points achieved in 1993, stating that all city parks have received
some type of major attention during the year adding that more
improvements will be anticipated with the pending approval of a
$70,000.00 dollar grant from the Land and Water Conservation Fund
to be used to fund new playground equipment. She related that the
list of accomplishments for Parks & Recreation during 1993 has
exceeded past years. She voiced the excitement concerning the new
Community Center adding that in 1994 the biggest challenge for the
Park Commission will be to set policy procedure and user fees for
the building. She reminded everyone that opening and maintaining
the operation of the new building will require fees charged for
uses, designed for the new building. She said the variables and
input from the citizens will be taken into consideration when
setting the new user fees and that a possibly a introductory time
of no charges may be used in order to give citizens the opportunity
to "make friends" with the building and find something that
interest them. She pointed out that raising or adding fees to make
up operational funds is a matter of good business adding that she
hopes it will not become a political football with this being
election year. She noted the hard work contributed by the Parks
Commission.
SANITATION DEPARTMENT:
PLANNING COMMISSION: MISAK COMMERCIAL SUBDIVISION
Mayor Swaim related the location of the property and that the
development plans for the lot is the future site of Twin City Bank.
It was noted that the Planning Commission recommended approval with
no stipulations.
Alderman Knight moved, seconded by Alder.man Smith to APPROVE the
FINAL PLAT of the Misak Commercial Subdivision. MOTION CARRIED.
Mayor Swaim introduced Mr. Kenny Elliott as the new Planning
Commission Chairman. He related that he would also like to thank
the commissioners who serve on the various commissions and boards
for their dedication and hard work. He expressed that he would
also like to say thank you to the Jacksonville City employees who
helped to achieve all that was accomplished in 1993. He stated
that he would like to apologize for failing sometimes to pat people
on the back for a job well done. He related that all department
9
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CITY OF JACKSONVILLE ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 20 1994
7:00 P.M. -7:45 P.M.
heads present should relate that message to their employees,
expressing that he appreciates their efforts. He expressed that he
has been able to call on the public many times and have them come
forward and volunteer their time and efforts.
APPOINTMENTS:
ANNOUNCEMENTS:
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:45 p.m.
Respectfully,
~~~-~
10
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City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
FEBRUARY 3, 1994
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(Animal Control)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
a.
a.
Regular City Council Meeting
January 20, 1994
Regular City Council Meeting
January 6, 1994
Regular Monthly Report
January/1994
CDBG Bid Item: Neighborhood
Service Center
b. Waiving Competitive Bidding:
Purchasing of Curbside
Recycling Containers
c. Resolution: Formation of
a Physician-Hospital
Organization
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 3, 1994
7:00 P.M. -7:30 P.M.
REGULAR CIIY COUNCIL MEETING -CITY BALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on February 3, 1994 at the regular meeting place of
the Council. Alderman Smith delivered the invocation after which
Vice Mayor Williamson led the standing audience in the "Pledge of
Allegiance• to the flag.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray,
Fletcher, and Keaton answered ROLL CALL. PRESENT SEVEN (7), ABSENT
THREE ( 3) • Mayor Swaim was out of town on City business. Alderman
Wilson was absent. Alderman Twitty arrived at 7:15 p.m. Vice
Mayor Williamson answered ROLL CALL and declared a quorum.
Others present for the meeting were: City Attorney Robert E.
Bamburg, Deputy City Clerk Susan Goings, Mayoral Aide Michael
Beeman, City Engineer Duane Reel, Public Works Coordinator Skip
Spears, Finance Director Paul Mushrush, CDBG Director Tony Ply,
other city employees, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Vice Mayor Williamson presented the minutes of the Regular City
Council Meeting of January 20, 1994 for study and action at the
next Regular City Council Meeting.
APPROVAL ABD/OR CORRECTION OF MINUTES:
Alderman Saith moved, seconded by Alderman Lewis that the minutes
of the Regular City Council Meeting of January 6, 1994 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
ANIMAL CONTROL: January 1994
Alderman Knight moved, seconded by Alderman Sansing to APPROVE the
monthly Animal Control Report for the month of January 1994.
Report reflects the following:
CONTRIBUTIONS. • • • • • • • • • . • • • • • • • • • • • • • • • • • • $
ADOPTION/FINES ••••••••••••••••••.••••••••• $
SECURITY DEPOSITS •••••••••.•••••••••••••••• $
40.00,
547.00,
350.00,
TOTAL •.••.••.•••••.....•••••..•••••.•••..• $ 937.00.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray,
Fletcher, and Keaton voted AYE. MOTION CARRIED.
1
----·-----
WATER DEPARTMENT:
SEWER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 3, 1994
7:00 P.M. -7:30 PLM.
GENERAL: a. CDBG Bid Item: Neighborhood Service Center
CDBG director Tony Ply related that bids were received January 18,
1994 in regard to the reconstruction of buildings located in the
Sunnyside Addition to house a Neighborhood Service Center/Sub..;.
Station for the Police Department. He related that the bids were
fairly close with the exception of one high bid. He related that
his recommendation is for the low bid of $29,635.00 from Ronnie's
Woodwork, Incorporated.
Alderman Knight moved, seconded by Alderman Sansing to ACCEPT the
low bid of $29,635.00 from Ronnie's Woodwork, Inc. for the purpose
of reconstruction to house a Neighborhood Service Center. MOTION
CARRIED.
b. ORDINANCE 1018 C#1-94)
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF
PURCHASING CURBSIDE RECYCLING CONTAINERS FOR USE IN THE CITY OF
JACKSONVILLE'S RECYCLING PROGRAM; DECLARING AH EMERGENCY; AND, FOR
OTHER PURPOSES.
Public Works Director Skip Spears related that the last recycling
containers purchased have almost been distributed to the
neighborhoods currently participating in the recycling program
adding that in order to advance the program his recommendation of
an additional purchase of curbside bins will be necessary. He
stated that the purchase will allow two more days service for the
recycling truck giving four days for route pick-up, keeping one day
open with the intention of continued recycling service for the
Sunnyside Addition if it is not refunded through a state grant.
2
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 3, 1994
7:00 P.M. -7:30 P.M.
He related that the containers are the same type previously
purchased from the same company, ensuring compatibility and
conformity. He further related that the current price is one cent
less than the purchase price of one and a half years ago.
Alderman Knight moved, seconded by Alderman Smith, that Ordinance
be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Fletcher and Keaton voted AYE. NAY ( 0) •
Motion received seven (7) affirmative votes, (0) negative votes.
MOTION CARRIED. Ordinance read FIRST TIME by City Attorney Robert
Bamburg.
Alderman Ray moved, seconded by Alderman Lewis to dispense with the
reading of the Ordinance in its entirety. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Fletcher, and Keaton voted AYE.
NAY (0). Motion received seven (7) affirmative votes, (0) negative
votes. MOTION CARRIED.
Alderman Sansing moved, seconded by Alderman Smith, that
Ordinance be accepted on FIRST READING. ROLL CALL:. Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Fletcher, and Keaton voted AYE.
NAY (0). Motion received seven (7) affirmative votes, (0) negative
votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING.
Alderman Knight moved, seconded by Alderman Sansing to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Fletcher, and Keaton
voted AYE. NAY (0). Motion received seven (7) affirmative votes,
( 0) negative votes. MOTION CARRIED. Whereupon, read the Ordinance
for the SECOND TIME.
Alderman Fletcher moved, seconded by Alderman Lewis, to further
suspend the rules and place the Ordinance on THIRD AND FINAL
READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing,
Ray, Fletcher, and Keaton voted AYE. NAY (0). Motion received
seven (7) affirmative votes, (0) negative votes. MOTION CARRIED.
Whereupon, City Attorney Bamburg read the Ordinance for the THIRD
AND FINAL TIME.
Alderman Fletcher moved, seconded by Alderman Smith, that Ordinance
be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Fletcher, and Keaton voted AYE. NAY (0).
Motion received seven (7) affirmative votes, (0) negative votes.
MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1018 THIS 3rd DAY OF
FEBRUARY 1994.
3
;<o8
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 3, 1994
7:00 P.M. -7:30 P.M.
c. RESOLUTION 467 (#1 -94)
Mr. Alton Higginbotham related that the establishment of a
physicians hospital organization between the medical staff and
Rebsamen Regional Medical Center is requested with approval of
Resolution 467. He stated that all nineteen of the family practice
doctors have signed letters of intent. The board will consist of
five members of the medical staff and five members from the
hospital.
Alderman Knight moved, seconded by Alderman Sansing to READ
Resolution 467. MOTION CARRIED.
Discussion ensued in regard to health care and the need to
negotiate with hospitals and doctors in regard to bidding services
which help to control health care cost.
Alderman Knight moved,
Resolution 467 (#1-94).
DEVIATION IN AGENDA:
seconded by Alderman Smith to APPROVE
MOTION CARRIED.
Vice Mayor Williamson asked the Council members to review their
copies of a proposed annexation map presented at the meeting for
further discussion at the next regularly scheduled City Council
Meeting.
City Engineer Reel related that the map includes a 80 acre tract
owned by the Thompson Estate and another tract close to the
landfill that may need to be annexed into the City. He further
related that the City of Sherwood has approached property owners of
the land located along the freeway in regard to annexation into the
City of Sherwood. He said that some of the property owners have
voiced the desire to be annexed into Jacksonville rather than
Sherwood.
Alderman Fletcher expressed concerns in regard to billboards being
erected and how they affect the appearance of the City.
Discussion ensued as to the status of a changeable copy sign
located on Martin Street owned by the City.
City Engineer Reel related that the sign ordinance states that
billboards require a distance of 1,000 feet apart with no more than
4 per mile and no closer than 300 feet from a residential area.
He related that as per the sign ordinance there will be no further
sign construction within the area between the railroad at Redmond
4
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 3, 1994
7:00 P.M. -7:30 P.M.
Road and Vandenburg. He stated that there are some non-conforming
signs that were in existance when the sign ordinance was passed.
He related that he is reviewing several signs in the City.
Alderman Twitty mentioned a potential problem concerning a ditch in
the area of the Second Baptist Church.
City Engineer Reel related that he would look into the situation.
APPOINTMENTS:
ANNOUNCEMENTS:
ADJOURNMENT
Vice Mayor Williamson adjourned the meeting at approximately 7:30
p.m.
Respectfully,
d&u.,Si .~ L~M. Leonard
City Clerk-Treasurer
5
/-10
CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
FEBRUARY 17, 1994
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(CDBG)
(Fire Department)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REG DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
a.
Regular City Council Meeting
February 3, 1994
Regular City Council Meeting
January 20, 1994
Regular Monthly Report/January
Regular Monthly Report/January
ORO. 1019 (#2-94) Ref: Millage
Increase/Fire Pension Fund
RESOLUTION 468 (#2-94)
Authorizing Addendum to Sedgwick
James (Pulaski County Regional Jail)
b. RESOLUTION 469 (#3-94)
County Health Center/operation and
maintenance (Mayor Swaim)
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 17, 1993
7:00 P.M. 7:45 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on February 17, 1994 at the regular meeting place
of the Council. Alderman Smith delivered the invocation after
which Mayor Tommy Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson,
Williamson, and Keaton answered roll call. Alderman Twitty arrived
at approximately 7:06 p.m. and Alderman Fletcher arrived at
approximately 7:20 p.m. Alderman Lewis was absent PRESEw.r NINE
(9), ABSENT ONE (1). Mayor Swaim also answered ROLL CALL and
declared a quorum.
Others present for the meeting: City Attorney Robert E. Bamburg,
Deputy City Clerk Susan Goings, Public Works Coordinator Skip
Spears, Finance Director Paul Mushrush, Police Chief Don Tate,
Asst. Police Chief Hibbs, Economic Development Director Phil
Sullivan CDBG director Tony Ply, Fire Chief Rick Ezell, several
firemen, other city employees, interested citizens and members of
the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of February 3, 1994, for study and action at the next
Regular City Council Meeting.
·APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Sansing that the minutes
of the January 20, 1994 Regular City Council Meeting be APPROVED.
MOTION CARRIED.
CONSENT AGENDA: a. CDBG Regular Monthly Report/January b.
DEPARTMENT Regular Monthly Report/January 1994.
a. CDBG: January 1994
FIRE
Alderman Knight moved, seconded by Alderman Wilson that the Regular
Monthly Report for January 1994, of the Community Development
Department be approved. Said report reflects:
Informal Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Public Bearings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
a. Letters to prospective applicants •••••••••••••.•.••••• 0
b. Applications received ............•.................... 0
c. Work write-ups & estimates ••..••••••.•••••••••••.••••• 3
d. Pre-constructions conferences •.••..•••••••••••..•••••• 0
1
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 17, 1993
7:00 P.M. 7:45 P.M.
e. Paperwork for HOME Projects •..••••••••.•••••••.••••..• 0
f. Interim Inspections ................................... 28
g. Final Inspections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
h. Partial Payments ....................... e • • • • • • • • • • • • • • 2
i. Project Close-outs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
Public Works:
a. Bids Received. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
b. Interim Inspections .... C> •••••••••••••••••••••••••••••• 14
c . BUD Workshops .. 0 •••••••••••• II •• e Cl • • • • • • • • • • • • • • • • • • • • • 1
d. Project Inspection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson,
Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED.
b. FIRE DEPARTMENT: January 'l994
Alderman Knight moved, seconded by Alderman Wilson that the Regular
Monthly Report for January 1994, of the Jacksonville Fire
Department be APPROVED. (Said report reflects an estimated fire
loss of $ 7 5, 500. 00 for the month of January.) ROLL CALL:
Aldermen: Knight, Smith, Sansing, Ray, Wilson, Williamson, Keaton
and Twitty voted AYE. NAY 0. MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
a. ORDINANCE 1019 (#3-94)
AN ORDINANCE PROVIDING FOR THE SUBMISSION TO THE QUALIFIED VOTERS
OF THE CITY OF JACKSONVILLE, ARKANSAS, THE QUESTION OF INCREASING
THE LEVY OF AN ANNUAL TAX SO AS NOT TO EXCEED ONE MILL ON TBE
ASSESSED VALUE OF THE REAL AND PERSONAL PROPERTY WITHIN THE CITY OF
JACKSONVILLE FOR THE PURPOSE OF PAYING PENSIONS TO RETIRED FIREMEN
AND PENSIONS TO WIDOWS AND/OR MINOR CHILDREN OF DECEASED AND/OR
RETIRED FIREMEN.
Alderman Knight moved, seconded by Alderman Keaton, that Ordinance
be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith,
Sansing, Ray, Wilson, Williamson, Keaton and Twitty voted AYE. NAY
(0). Motion received eight (8) affirmative votes, (0) negative
votes. MOTION CARRIED. Ordinance read FIRST TIME by City
Attorney Robert Bamburg.
2
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 17, 1993
7:00 P.M. 7:45 P.M.
Mayor Swaim asked for clarification with regard to the intent of
the mention of personal property within the Ordinance.
City Attorney Bamburg explained the need to state such even though
the bulk of personal property tax has been removed by a previous
Ordinance.
Mayor Swaim pointed out that this Ordinance does not access taxes
but places the issue on the ballot for a public decision.
·Alderman Knight
be accepted on
Smith, Sansing,
AYE • NAY ( 0 ) •
negative votes.
READING.
moved, seconded by Alderman Smith, that Qrd.inance
FIRST READING. ROLL CALL: Aldermen: Knight,
Ray, Wilson, Williamson, Keaton and Twitty voted
Motion received eight (8) affirmative votes, (0)
MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST
Alderman Keaton moved, seconded by Alderman Wilson, to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL: '-
Aldermen: Knight, Smith, Sansing, Ray, Fletcher, Williamson,
Keaton and Twitty voted AYE. NAY (0). Motion received nine (9)
affirmative votes, ( 0) negative votes. MOTION CARRIED. Whereupon,
City Attorney Bamburg read the Ordinance for the SECOND TIME.
Alderman Smith moved, seconded by Alderman Ray, that Ordinance be
approved on SECOND READING. ROLL CALL: Aldermen: Knight, Smith,
Sansing, Ray, Wilson, Williamson, Keaton and Twitty voted AYE.
NAY (0). Motion received eight (8) affirmative votes, (0) negative
votes. MOTION CARRIED. ORDINANCE ACCEPTED ON SECOND READING.
Alderman Sansing related the need to re-double efforts to inform
the public as to the real need for the passage of the millage
increase.
Fireman Bill Plunk noted efforts by the Fire Department to see the
millage passed including cash flow analysis conducted in order to
determine when the fund will be depleted adding that as is,
employees will have to go to eighteen years without a pension. He
asked the Council to support and help inform people with regard to
the issue.
It was suggested that an informational packet be prepared answering
questions pertaining to the issue such as the reason why firemen
are not covered by social security.
3
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 17, 1993
7:00 P.M. 7:45 P.M.
The need to inform the public of the consequences if the millage is
not passed was noted by Alderman Fletcher.
Alderman Wilson suggested looking at other options for accumulating
funds for the police and firemen's retirement, mentioning the
restriction of IRA's and suggesting a comparable 401K plan where
they save for their own pension in addition to other help provided.
Mayor Swaim related that personal retirement can be deferred from
an employees salary stating that it is non-taxable until
withdrawal.
Alderman Smith moved, seconded by Alderman Knight, to further
suspend the rules and place the Ordinance on THIRD AND FINAL
READING. ROLL CALL: Aldermen: Knight, Smith, Sansing, Wilson,
Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0).
Motion received nine (9) affirmative votes, (0) negative votes.
MOTION CARRIED. Whereupon, City Attorney Bamburg read the
Ordinance for the THIRD AND FINAL TIME.
Alderman Smith moved, seconded by Alderman Wilson, t hat Ordinance
be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith,
Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted
AYE. NAY (0). Motion received nine (9) affirmative votes, (0)
negative votes. MOTION CARRIED.
Alderman San sing moved, seconded by Alderman Ray, t hat the
EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Aldermen:
Knight, Smith, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton
and Twitty voted AYE. NAY ( 0) • Motion received n i ne ( 9)
affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE ADOPTED AND NUMBER 1019 THIS 17tH DAY OF FEBRUARY 1994.
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & RECREATION DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: a. RESOLUTION 468 (#2-94)
4
--~-. -----' --·-------...···-··· -.._...._ _______ _
CITY OF JACKSONVILLE. ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 17. 1993
7:00 P.M. 7:45 P.M.
A RESOLUTICB AUTHORIZING AN ADDENDUM TO THE AGREEMENT WITH SEDGWICK
JAMES OF TBB CAROLINAS FOR THE PURPOSE OF ASSISTING IN THE OPENING
AND OPERATION OF THE PULASKI COUNTY REGIONAL JAIL; AUTHORIZING THE
MAYOR TO EXECUTE SUCH AN ADDENDUM; DECLARING AN EMERGENCY; AND,
PRESCRIBING OTHER MATTERS RELATING THERETO.
Mayor Swaim related the events leading into the conditions
surrounding the original agreement with Sedgwick James to perform
a study determining a reasonable budget for operation of the
Regional County Jail. He related that the adoption of the budget
and distribution of funds were completed and in the meanwhile
difficulties in opening the facility occurred. He then related
that after meeting with other mayors it was discussed hiring the
same consultant to complete the policy procedure manual and part of
the training in order to escalate the opening of the jail. He
pointed out that Resolution 468 is an addendum to that agreement
with Sedgwick James authorizing completion of that agreement. He
informed Council of .one critical point, that a person would be
hired to oversee the transition over the coming months with
estimated opening date in July. He related the importance of the
jail opening in proper operating manner with a spirit of
cooperation among all who will use the facility adding that the
person hired would remain for 30 days after opening to ensure
proper operation.
Alderman Wilson moved, seconded by Alderman Ray to read Resolution
468 (#2-94). MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Wilson to dispense with
the reading of the Resolution in its entirety. MOTION CARRIED.
Alderman Wilson moved,
Resolution 468 (#2-94)
seconded by Alderman Smith to APPROVE
MOTION CARRIED.
Mayor Swaim clarified that the funds will be re-imburse from the
trust account being used to fund previous agreements of the same
nature.
b. RESOLUTION 469 (#3-94)
A RESOLUTION AUTHORIZING AN AGREEMENT WITH PULASKI COUNTY,
ARKANSAS, FOR THE PURPOSE OF OPENING AND OPERATING THE JACKSONVILLE
HEALTH UNIT OF THE PULASKI COUNTY HEALTH DEPARTMENT; AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT AS SUCH; DECLARING
AN EMERGENCY; AND, PRESCRIBING OTHER MATTERS RELATING THERETO.
5
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 17, 1993
7:00 P.M. 7:45 P.M.
Mayor Swaim related that the city contributed to the remodeling of
the new location on First Street and in the past paid a portion of
the utilities and expenses adding that the County has asked that
Jacksonville pay 8% which is relative to the city's population. He
related that the 1994 budget for the facility contained expenses
that he will ask be deleted, and for that reason he asked that
action be delayed until the next regularly scheduled Council
Meeting.
Mayor Swaim announced a meeting later the same evening for the
Economic Development Department adding that a public hearing is
scheduled for February 22, 1994 at the Ramada Inn. He encouraged
attendance and input from the public.
Alderman Smith asked that Public Works Director Skip Spears give an
update on recycling efforts within the City.
Mr. Spears related that the city received an early delivery of the
recently purchased recycling bins and that distribution of the bins
is ready to begin. He related that due to the time and season,
the beautification employees will handle the distribution which
will start in the northern part of the City with Northwood Acres,
Foxwood Subdivision and going North of Madden Road to the
neighborhoods near the Taneyville Road continuing with the
neighborhoods East of Southeastern between Graham and Military
expanding East from this point with regard to route completion
time. He related that with the distribution of the bins a third of
the City will be receiving recycling service using four days of the
week and leaving Tuesday open to cover the Sunnyside area incase
the grant to the County District Program is not renewed.
In response to a question posed by Alderman Ray regarding cab
service, Mayor Swaim related that there is interest from a company.
He said that the Black and White Cab Co. backed out of relocating
in Jacksonville. He stated that with regard to franchise fees he
would like to wait until a cab company is willing to commit to the
desired service needed in Jacksonville.
Mayor Swaim related that all business of the Council was concluded
and recognized Chief Don Tate and his wife Ann who was here
attending Council for the last time. He then related that he and
the Council appreciate the time they spent in Jacksonville,
publicly thanking Chief Tate for his service to the community
adding that he hoped he would enjoy success in his new job in El
Dorado.
6
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 17, 1993
7:00 P.M. 7:45 P.M.
Alderman Wilson expressed concern over the polling places and
suggested talking with the Election Commission.
Mayor Swaim related that it is difficult to find places desiring to
be a polling place any more. Discussion regarding the rent paid to
polling places and the need to provide lighted polling places for
the citizens served. He related that he would address the issue
with the County Judge.
Alderman Ray posed a question with regard to the annexation
situation with the City of Sherwood.
Mayor Swaim related that he had discussed the annexation with the
Mayor of Sherwood and that Sherwood has already secured the
signatures of the residents of the area to be annexed.
He related that there will be a meeting to negotiate a reasonable
boarder to correct some of the inequities which resulted in taking
the long section running down the freeway, bringing the city limits
up to the radio station on the south bound side, adding that there
is some property behind the radio station belonging to a property
owner who wishes to be annexed into Jacksonville. He pointed out
a boundry on the North bound side starting at the radio station
going along the center line of the freeway into the present city
limits. He related that a member of the citizens organization of
the Brushy Island area related that they were not interested in
annexing into either Sherwood or Jacksonville but that preference
was with the Sherwood area because the police protection is half to
a third the distance from the Jacksonville area. He related that
the advantage offered to this area would be a lower fire rating
however the fire trucks would have to go to Rixey Road and cross
over before being able to reach the residents of that area. He
reported that there was never a duel between he and the Mayor of
Sherwood but only a concern to achieve an equitable annexation to
straighten up the boarders.
He concluded by saying that it has been this administrations policy
not to try and forcibly annex or annex an area that cannot be
offered an improvement of services.
Civil Service Commissioner, Mr. Jimmy Durham, related that as a
whole the Civil Service Commission feels there is no immediate
emergency in filling the position of Police Chief, that the
department is running well at this point. He noted that the 22nd
of February is the last day Chief Tate will serve the City of
Jacksonville in that position.
7
ANNOUNCEMENTS :
ADJOURmfENT:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 17, 1993
7:00 P.M. 7:45 P.M.
Mayor Swaim adjourned the meeting at approximately 7:45 p.m.
Respectfully,
L~e ~d ~ MAYOR
City Clerk-Treasurer
8
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CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4 • APPROVAL AND/ OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(Police Department)
(Animal Control)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16 • ANNOUNCEMENTS :
ADJOURNMENT
MARCH 3, 1994
Regular City Council Meeting
February 17, 1994
Regular City Council Meeting
February 3, 1994
Regular Monthly Report/January
Regular Monthly Report/January
DISCUSSION: Purchase of two Heart
Monitors for Paramedic Units
Presentation by Dr. Nolan
Request to Accept Bid: Jackhammer
RESOLUTION 469 (#3-94)
Ref: Jacksonville Health Unit
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 3, 1994
7:00 P.M. 7:45 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on March 3, 1994 at the regular meeting place of
the Council. Alderman Fletcher delivered the invocation after
which Mayor Tommy Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: Aldermen Knight, Smith, Lewis, Sansing,
Fletcher, Keaton and Twitty answered ROLL CALL.
(9), ABSENT ONE (1). Alderman Williamson was absent.
also answered ROLL CALL and declared a quorum.
Ray, Wilson,
PRESENT NINE
Mayor Swaim
Others present for the City Council meeting: City Attorney Robert
E. Bamburg, Deputy City Clerk Susan Goings, Mayoral Aide Michael
Beeman, City Engineer Duane Reel, Public Works Coordinator Skip
Spears, Economic Director Phil Sullivan, Fire Chief Rick Ezell,
numerous firemen and paramedics, Acting Police Chief Larry Hibbs,
Parks and Recreation Director Annabelle Davis, Mrs. Judy Swaim,
Mrs. Spears, other city employees, interested citizens and members
of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of February 17, 1994 for study and action at the next
Regular City Council Meeting.
APPROV~ AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Sansing that the minutes
of the February 3, 1994 Regular City Council Meeting be APPROVED.
MOTION CARRIED.
CONSENT AGENDA: a.
Report/February 1994
Report/February 1994
POLICE DEPARTMENT Regular
b. ANIMAL CONTROL Regular
POLICE DEPARTMENT: FEBRUARY 1994
Monthly
Monthly
Alderman Wilson moved, seconded by Alderman Knight that the Regular
Monthly Report for February, 1994 of the Jacksonville Police
Department be APPROVED. Said report reflects: Computer
Collections, $ 52,374.83, Miscellaneous Payments $ 925.50, Report
Copies $ 489. 00 for a total Collections of $ 53,7 89. 33. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED.
1
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 3, 1994
7:00 P.M. 7:45 P.M.
ANIMAL CONTROL DEPARTMENT: FEBRUARY 1994
Alderman Wilson moved, seconded by Alderman Knight to APPROVE the
monthly Animal Control Report for the month of February 1994.
Report reflects the following: CONTRIBUTIONS $ 25.00,
ADOPTION/FINES $ 426.50, SECURITY DEPOSITS $ 150.00, TOTAL
$ 601.50. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing,
Wilson, Fletcher, Keaton and Twitty voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
DEVIATION IN AGENDA:
Mayor Swaim relating that Dr. Nolan was not present to address the
next item of business for the Fire Department, requested that the
Council deferr and address the following i tern from the Street
Department.
STREET DEPARTMENT: Request to Accept Bid / Jackhammer
He said that the recommended bid is that of Rushing & Mason
Equipment adding that the other bid did not meet specifications
that the item is budgeted.
Bid Sheet included in these minutes as exhibit a.
Alderman Ray moved, seconded by Alderman Smith to ACCEPT the
recommended bid from Rushing & Mason Equipment of $12,384.16.
Discussion ensued as to the frequency of use and the feasibility of
renting the equipment in order to save money.
Public Works Director Skip Spears related that the jackhammer is
only a small part of the bid relating that the air compressor would
serve all the tools in the garage that are pneumaticly driven which
supplies a mobile capability while using tools for any number of
activities. He related that the majority of the bid involved the
air compressor which is towed behind a vehicle and that there were
three areas which did not meet bid specifications as submitted by
Brambles. He related that the bid included a 25 gallon gas tank
rather than the 30 gallon gas tank and a single tongue tow bar
instead of the A frame tow bar as requested. He said that the main
bid specification request was for an emergency engine shut-down for
low oil pressure or overheat with a lighted panel indicator for the
emergency engine shut-down. He related that Bramble equipment had
emergency shut-down with no indicator adding that Rusing & Mason
2
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 3, 1994
7:00 P.M. 7:45 P.M.
Equipment has a diagnostic panel indicating low oil pressure,
tempature, etc. He pointed out the difference of $124.00
between the two bids. He noted that the previous equipment no
longer works and is about fifteen years old.
MOTION CARRIED.
CONTINUED DEVIATION IN AGENDA
RESOLUTION 469 (#3-94)
A RESOLUTION AUTHORIZING AN AGREEMENT WITH PULASKI COUNTY,
ARKANSAS, FOR THE PURPOSE OF OPENING AND OPERATING THE JACKSONVILLE
HEALTH UNIT OF THE PULASKI COUNTY HEALTH DEPARTMENT; AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT AS SUCH; DECLARING
AN EMERGENCY; AND, PRESCRIBING OTHER MATTERS RELATING THERETO.
Mayor Swaim related that the City contributed funds for relocating
the health facility to a larger building with a larger parking lot.
He then related that the County operates this facility on a
percentage basis from surrounding cities adding that the budget
received from the County has been amended. He pointed out that the
8.3 percent contribution from the City of Jacksonville is $3,314.63
and that last year approximately $17,000.00 was contributed for
operation of the old building. He related that any additional
funds, not budgeted, could be taken from the Contingency Fund.
Alderman Smith moved, seconded by Alderman Lewis to Read Resolution
469 (#3-94). MOTION CARRIED.
At this time City Attorney Robert Bamburg read Resolution 469 in
its entirety.
Alderman Knight moved, seconded by Alderman Wilson to APPROVE
Resolution 469 (#3-94).
In regard to a question posed by Alderman Keaton concerning the
City contribution of 8. 3 percent, the Mayor related that it is
figured by actual expenditures rather than the estimated
operational expenses. He related that the proposed budget for 1994
is $39,000.00 adding that the contribution from the City will be
paid in monthly increments of 1/1 2 the proposed budgeted amount.
MOTION CARRIED.
CONTINUED DEVIATION IN AGENDA
Mayor Swaim related that while waiting for Dr. Nolan he would like
to pass some information onto the Council relating that
3
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 3 , 1994
7:00 P.M. 7:45 P.M.
construction on the Community Center has begun and that the Housing
Facility's Board has passed a Resolution transferring $450,000.00
in funding for use with the Community Center Construction.
Mayor Swaim expressed public appreciation to the Housing Facilities
Board for the use of funds until monies are collected from the one
cent sales tax. He related that the money will be invested on a
day to day basis adding that the next month's draw is $600,000.00.
RESUME AGENDA
FIRE DEPARTMENT: DISCUSSION: Purchase of Two Heart Monitors for
Paramedic Units.
Fire Chief Ezell stated the need to request upgrading some of the
medical equipment used with the emergency medical service. He
introduced Mr. Joe Bratton a EMS coordinator and related that Dr.
Nolan gets how gets off work from the Hospital at 7:00 p.m. will
arrive shortly.
Mr. Bratton related that seven years ago the heart monitors were
replaced with Physio Control Life Pack 5's, that being the state of
the art emergency medical equipment at the time. He related that
the current state of the art equipment now includes pacemaker
capabilities to externally pace a slow heart beat and that an
Advanced Cardiac Life Support course offered from the American
Heart Association now recognizes pacing of a slow heart beat as the
standard in patient care. He related that the Physio Control Life
Pack 10 not only has the standard care pace maker capabilities but
also offers compatibility with existing life support equipment used
by the paramedics as well as the existing equipment at the Hospital
offering no interruption of patient care. He noted that newly
trained paramedics are trained on the Life Pack 10 at various
paramedic schools and that currently in order to control a slow
heart beat the paramedics have to administer drugs and that the
drugs such as isoproterenol can be potentially harmful. He
explained that the Life Pack 10 also has a code summary button
which will print all medical events performed on the patient in
route to the hospital giving times and energy levels that were
delivered with the defibrillation adding that it also has remote
defibrillation capabilities using adhesive patches which is safer
and more accurate regarding contact and pressure.
Mayor Swaim related that Dr. Nolan is the Chief Medical Advisor to
the paramedics which is required by law adding that it is his
suggestion that the Life Pack 10 be considered for purchase for the
paramedic units.
4
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 3, 1994
7:00 P.M. 7:45 P.M.
In response to a question posed by Alderman Wilson, Chief Ezell
related that with trade in value from the Life Pack Fives's the
purchase price for two of the Life Pack Ten's would cost around
$17,364.00. He proposed that this be funded from the ambulance
membership fund which are funds that are set aside for ambulances
and equipment. He stated that it has been calculated to have
adequate funds to purchase the Life Pack Ten's with enough
remaining funds to pay for the rescue truck when it arrives in
October adding that due to the nature of the equipment he is
requesting that the Fire Department be allowed to waive competitive
bidding.
Mayor Swaim related that, based on the projected income figures
from the Finance Department, there will be around $26,000.00
available for these purchases at the beginning of July.
The Consensus of the Council was to prepare the Ordinance to waive
competitive bidding.
Alderman Fletcher commended Mr. Bratton on his knowledge of
emergency medical care and the state of the art equipment available
for patient care adding that it is the citizens of Jacksonville who
benefit most from the departments capabilities.
Mayor Swaim instructed the City Attorney on behalf of Council to
prepare an Ordinance, waiving competitive bidding, for the purchase
of two Physio Control Life Pack Ten's.
Chief Ezell noted that an extended period of training time will not
be necessary as most of the Fire Department Personnel have already
been trained on the Life Pack Ten. Be related that the equipment
carries a service contract and are serviced quarterly adding that
it will not be a problem to convert the service contract from the
Life Pack Five's to the Life Pack Ten's.
Mr. Bratton pointed out that the Life Pack Ten has a life
expectancy of at least ten years.
POLICE DEPARTMENT:
STREET DEPARTMENT: REQUEST TO ACCEPT BID: Portable Air compressor
with a pneumatic pavement breaker (jackhammer).
(located under DEVIATION IN AGENDA)
PARKS & RECREATION DEPARTMENT:
5
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SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: RESOLUTION 469 (#3-94)
(located under DEVIATION IN AGENDA)
ANNOUNCEMENTS:
Police and Courts Addition
CITY OF JACKSONVILLE. ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 3, 1994
7:00 P.M. 7:45 P.M.
Mayor Swaim related that completion of the addition is expected in
the following two weeks inviting everyone to stop by.
Health Department Facility
He then related that there will be a ribbon cutting ceremony
Friday, March 4, 1994 at 10;00 a.m. at the new Health Facility
located on North First.
Fire Department
At this time Dr. Nolan arrived. Mayor Swaim related that his input
would be appreciated adding that Council would also like to express
their appreciation for his serving as the Medical Advisor to the
paramedics in a voluntary capacity.
Dr. Nolan related that the Life Pack Ten's are the current
community standard of care with life saving capacities that are
state of the art and recommended by the American Heart Association.
He thanked Council for approving the purchase of two Life Pack Ten
units.
Mayor Swaim asked Dr. Nolan to give a brief explanation of his job
as medical director of the paramedic core of the Jacksonville Fire
Department.
Dr. Nolan related that as medical director he accepts a lot of the
medical liability risks that go with the service. He said the
state, requires that a physician be involved. He complimented the
department expressing that protocol requires a physicians signature
with regard to actions of the ambulance service and that updates
regarding protocol take place when necessary informing the
paramedic units of changes relating to drugs and treatment
procedures.
He said that firemen are sometimes exposed to contagious illnesses
noting one in particular a few days ago in which he was involved.
He pointed out the excellent work of the department as he related
a recent event in which the life of a lady brought to the emergency
room was salvaged by the paramedics in the field.
6
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 3, 1994
7:00 P.M. 7:45 P.M.
Alderman Knight expressed appreciation personally and for the City
Council as a whole regarding the work of the Jacksonville Ambulance
Units of the Jacksonville Fire Department.
Mayor Swaim also expressed appreciation to Dr. Nolan for coming.
Alderman Fletcher expressed a d ~esire to make the general public
aware of the opportunity to adopt animals from the Jacksonville
Animal Control Department.
Mayor Swaim noted the "Pet A Week" project during the Christmas
Season and efforts by the city to aid in the adoption of an
animals.
ADJOURNMENT
Mayor Swaim adjourned the meeting at approximately 7:45 p.m.
Respectfully,
~t:~ar~)
City Clerk-Treasurer
LML/sg
7
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMBER IAX94002
1.
·~
~~
!1,(
1
DESCRIPTION
Air Compressor
ta
TOTAL PRICE
TERMS
RECOMMENDED BIDDER
DEPT . STREET DATE ?-?3-94
Ark. Industrial/ Rushing &
Machinery, Inc./ Mason Equip .
AMOUNT I o~1~t I AMOUNT
No Bid $11814.9
569.1
• •
TIME 10·00 A M
Brambles
AMOUNT
$11697.
563.8
~ OPENED BY Lu Leonard
TABULATED BY I i 2 Tuck ,
AMOUNT AMOUNT
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City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
1. OPENING PRA YEA:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(Police Department)
(CDBG)
(Fire Department)
6. WATER DEPARTMENT:
MARCH 17, 1994
a.
b.
c.
Regular City Council Meeting
March 3, 1994
Regular City Council Meeting
February 17, 1994
Regular Monthly Report
February/1994
Regular Monthly Report
February/1994
Regular Monthly Report
February/1994
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
a.
ORO. 1020 (#4-94) Waiving
Competitive Bidding/Two Heart
Monitors
Arkansas Homebuilders Registration
PLANNING COMMISSION/Mrs. Leslie
Belden term to expire 01 JANUARY 1997
b. CIVIL SERVICE COMMISSION
Two Appointments for terms
to expire 01 APRIL 2000
John Mitchell, Kenneth Nabors
Donnie Farmer and Brad Ford
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 17, 1994
7:00 P.M. -8:00P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on March 17, 1994 at the regular meeting place of
the Council. Alderman Ray delivered the invocation after which
Mayor Swaim led the standing audience in the "Pledge of Allegiance"
to the flag.
ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson,
Williamson, Keaton and Twitty answered ROLL CALL. Alderman
Fletcher arrived at approximately 7:06 p.m. PRESENT NINE (9),
ABSENT ONE (1). Mayor Swaim answered ROLL CALL and declared a
quorum.
Others present for the me .eting were: City Attorney Robert E.
Bamburg, Deputy City Clerk Susan Goings, Mayoral Aide Michael
Beeman, City Engineer Duane Reel, Public Works Coordinator Skip
Spears, Finance Director Paul Mushrush, CDBG Director Tony Ply,
Acting Police Chief Hibbs, Fire Chief Ezell, Civil Service Chairman
Jimmy Durham, Mrs. Judy Swaim, Jan Woody Manager of AP & L, other
city employees, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of March 3, 1994 for study and action at the next Regular
City Council Meeting. City Clerk Lu Leonard noted two misspelled
words which have been corrected.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Ray that the minutes of
the Regular City Council Meeting of February 17, 1994 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
Regular Monthly Report/Police Department
Alderman Ray moved, seconded by Alderman Lewis that the Regular
Monthly Report for February 1994, of the Jacksonville Police
Department be APPROVED. Said report reflects= Computer
Collections, $ 49,220.17, Miscellaneous Payments$ 200.75, Report
Copies $ 344. 00 for a total Collections of $ 49,434. 00. ROLL CALL:
Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton
and Twitty voted AYE, NAY (0). MOTION CARRIED.
Regular Monthly Report/CDBG Department
Alderman Ray moved, seconded by Alderman Lewis that the Regular
Monthly Report for February 1994, of the Community Development
Department be APPROVED. Said report reflects:
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 17, 1994
7:00 P.M. -8:00 P.M.
Inform.al Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 03
Public Bearings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
a. Letters to prospective applicants •••..•••....•••....•• 04
b. Applications received ••••••••••.•••••.••••••••••.••••• OS
c. Work write-ups & estimates •••••••••..••••. .-••••••.•••• 02
d. Pre-constructions conferences ..•••••••.•••••••.••••••• 03
e. Paperwork for HOME Projects ••••••••.•••.•.•••••.•.•••• 0
f. Interim Inspections .......•......•....•...••.......... 24
g. Final Ins pact ions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
h. Partial Payments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
i. Project Close-outs ...•..••......•.•.........•......... 02
Public Works:
a. Bids Received......................................... 0
b. Interim Inspections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 05
c. BUD Workshops. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 01
d. Project Inspection •.•••.••••.••.•.•••.•.•••.•.••.••••• 0
ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson,
Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED.
Regular Monthly Report/Fire Department
Alderman Ray moved, seconded by Alderman Lewis that the Regular
Monthly Report for February, of the Jacksonville Fire Department be
APPROVED. (Said report reflects an estimated fire loss of $4,550.00
for the month of February 1994.) ROLL CALL: Aldermen: Smith,
Lewis, Sansing, Ray, Wilson, Williamson, Keaton and Twitty voted
AYE. NAY 0. MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT: ORDINANCE 1020 ( #4-94)
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF
PURCHASING TWO HEART MONITORS FOR THE JACKSONVILLE AMBULANCE
SERVICE; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Alderman Sansing moved, seconded by Alderman Wilson that Ordinance
be placed on FIRST READING. ROLL CALL: Aldermen: Smith, Lewis,
Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted
AYE. NAY (0). Motion received nine (9) affirmative votes, (0)
negative votes. MOTION CARRIED. Ordinance read FIRST TIME by
City Attorney Robert Bamburg.
2
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 17, 1994
7:00 P.M. -8:00 P.M.
Alderman Ray moved, seconded by Alderman Smith to suspend the rules
and dispense with the reading of the Ordinance in its entirety.
ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty voted AYE. NAY ( 0) •
Motion received nine (9) affir.mative votes, (0) negative votes.
MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Sansing, that Ordinance
be accepted on FIRST READING. ROLL CALL: Aldermen: Smith, Lewis,
Sansing, Ray, Wilson Fletcher, Williamson, Keaton and Twitty voted
AYE. NAY {0). Motion received nine (9) affirmative votes, (0)
negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST
READING.
Alderman Wilson moved, seconded by Alderman Ray to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Smith, Lewis, Sansing, Ray, Fletcher, Williamson,
Keaton and Twitty voted AYE. NAY (0). Motion received nine (9)
affir.mative votes, (0) negative votes. MOTION CARRIED. Whereupon,
City Attorney Bamburg read the Ordinance for the SECOND TIME.
Alderman Sansing moved, seconded by Alderman Lewis, to further
suspend the rules and place the Ordinance on THIRD AND FINAL
READING. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Wilson,
Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0).
Motion received nine (9) affirmative votes, (0) negative votes.
MOTION CARRIED. Whereupon, City Attorney Bamburg read the
Ordinance for the THIRD AND FINAL TIME.
Alderman Ray moved, seconded by Alderman Wilson that Ordinance be
APPROVED AND ADOPTED. ROLL CALL: Aldermen: Smith, Lewis,
Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted
AYE. NAY (0). Motion received nine (9) affirmative votes, (0)
negative votes. MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Lewis, that the EMERGENCY
CLAUSE be approved and adopted. ROLL CALL: Aldermen: Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received nine (9) affirmative
votes, (0) negative votes. MOTION CARRIED.
ORDINANCE ADOPTED AND NUMBER 1020 THIS 17tH DAY OF MARCH 1994.
POLICE DEPARTMENT:
STREET DEPARTMENT:
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PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 17, 1994
7:00 P.M. -8:00 P.M •.
GENERAL: ARKANSAS HOMEBUILDERS REGISTRATION
Alderman Wilson related that he felt it would be beneficial to the
City of Jacksonville to adopt a Homebuilders Registration.
Mayor Swaim related that the fee would be twenty-five dollars a
year and provide for current information on homebuilders adding
that this item of business is for study with possible action to be
taken at a later time.
Alderman Wilson suggested that the Homebuilders Registration
information be reviewed by local builders along with the City
Attorney to see if the City wants to adopt such a program. He
related that many of the surrounding cities have already adopted
the program.
Alderman Fletcher questioned the guarantee of quality work by a
builder registered with the Arkansas Homebuilders Association.
Alderman Smith related that the intent of the Arkansas Homebuilders
Registration would be to secure reputable builders.
Mr. Jimmy Durham, a local builder related that he would support a
program that would improve the quality of the homebuilders in
Jacksonville and the quality of the houses built.
Alderman Wilson suggested that a committee be formed to evaluate
implementation of the program adding that he would like to serve on
the committee, inviting Jimmy Durham and B. J. Boroughs to serve.
He then noted that the City Attorney and City Engineer would need
to serve also.
APPOINTMENTS:
PLANNING COMMISSION
Mayor Swaim related that Leslie Belden has served on the Planning
Commission in the past and has shown an interest in serving again.
Alderman Smith moved, seconded by Alderman Wilson to appoint Mrs.
Leslie Belden to the Planning Commission for a term to expire
January 1, 2000. MOTION CARRIED.
4
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2.33
CIVIL SERVICE COMMISSION
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 17, 1994
7:00 P.M. -8:00 P.M.
Mayor Swaim related the importance of the Civil Service Commission
with regard to judicature for the police and fire department
conducting hearings similar to courts. He relat~d that while there
is only two vacancies he is pleased that there are four nominees
willing to serve and that he would be equally proud to have any of
the four serve on the Civil Service Commission.
Alderman Smith moved, seconded by Alderman Sansing to go into
executive session to discuss personnel at approximately 7:20p.m.
MOTION CARRIED.
Alderman Sansing moved, seconded by Alderman Smith to come out of
executive session at approximately 7:30p.m. MOTION CARRIED.
Mayor Swaim related that there was no official decision made while
in executive session. He opened the floor for further discussion.
Alderman Smith moved, seconded by Alderman Ray to appoint Donnie
Farmer and John Mitchell for terms to expire April 1, 2000,
expressing appreciation for all four nominees.
Mayor Swaim related that Donnie Farmer was born and grew up in
Jacksonville and works for GTE beginning as a lineman working now
in administration. He related that he is known by Council and is
well rc:::peated in the community. He then relateti t.hnt. John
Mitchell has lived in the community for twenty years or more, has
extensive experience in management, presently works for Lockheed in
a management consultant situation and is retired from the military.
He related that he lives in Jackson Heights and has two grown
children who do not live in the area. He stated that John Mitchell
served on the Parks Committee and was instrumental in the design of
the building for the new Community Center showing exceptional
leadership in that capacity.
Mayor Swaim related that the first task of the new commissioners
will be to appoint a new Chief of Police.
At this time MOTION CARRIED.
Mayor Swaim stated that there will be other appointments and
commissions on which the City would be pleased to have Mr. Kenneth
Nabors or I and Mr. Brad Ford serve. He stated that they are
qualified to fill future vacancies. He stated that both men would
make great commissioners offering experience with personnel.
5
CONSTRUCTION UPDATE:
COMMUNITY CENTER
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 17, 1994
7:00 P.M. -8:00 P.M.
Mayor Swaim related that concrete is being poured north to south
across the foundation adding that progress is on going while they
are back filling where the parking lot was under cut. He stated
that once the slab is poured things will move very quickly relating
that we are a month behind on draws so the City is able to take
advantage of the invested funds that are to pay for the
construction, expecting that the building will be finished before
the end of the year.
POLICE AND COURTS BUILDING
Chief Hibbs related that the inside of the building is corning along
very well stating that the plumbing is in and the bathrooms are
almost complete, inviting everyone to come by and view the
progress.
Mayor Swaim related that a big part of the cost is making the
building ADA accessible by expanding the bathroom and installing a
wheel chair ramp, adding that these things would have needed to
have been done even if the other building was not purchased.
Alderman Smith stated that a tremendous job was -performed in
matching the brick stating that it is hard to tell the difference
in the appearance of brick.
ECONOMIC DEVELOPMENT UPDATE
Mayor Swaim related that there are partial results from the study
that is being conducted. He said that the meeting of the
industrial representative was well attended with good discussion
and gained knowledge. He stated that one of the advantages in the
program has been the response from representatives of the industry
in Jacksonville adding that after the information is shared with
the representatives, a press conference will be held to announce
the findings. He related that t:he "Industrial Appreciation Day"
was an informal situation providing the opportunity to visit and
discuss opinions. He stated that Jacksonville has twenty
industries with a payroll of fifty million dollars a year and a
payroll of three-hundred and twenty-nine million from Little Rock
Air Force Base.
CENTRAL FIRE STATION ADDITION
Mayor Swaim related that the firemen are volunteering off duty time
as well as duty time to finish the addition relating that the last
time he visited they were painting the walls and getting close to
starting the floor and the ceiling. He stated that both police and
6
CITY OF JACKSONVILLE. ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 17, 1994
7:00 P.M. -8:00 P.M.
fire have volunteered many off duty hours and should be recognized
for their contributions.
NEW REPRESENTATIVE FROM ARKANSAS POWER & LIGHT
Mayor Swaim introduced Mrs. Jan Woody as the new manager for the
Jacksonville office relating that she has been in the Jacksonville
area for four weeks adding that she has been in Central Arkansas
much longer and that there have been great reports from colleagues
who have worked with her. He welcomed her aboard.
Mrs. Woody stated that she is looking
Jacksonville adding that she would be
community.
ANNOUNCEMENTS:
ADJOURNMENT
forward to working in
g l ad to help in the
Mayor adjourned the meeting at approximately 8:00 p.m.
Respectfully,
dfrL ~~~~
City Clerk-Treasurer
--.....
,.;_~WrlJ.-0-(
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CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
1. OPENING PRA YEA:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(Animal Control)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
~----
APRIL 7, 1994
Regular City Council Meeting
March 17, 1994
Regular City Council Meeting
March 3, 1994
Regular Monthly Report/March
ORD. 1021 (#5-94) Waiving
Competitive Bidding Ref: Pool
Repair
DISCUSSION: Inoperable Automobiles
Re-appointment of Johnny Moory to
Jacksonville Housing Authority for
a term to expire March 17, 1999
231
238
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VI
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING I
APRIL 7, 1994 ·
7:00 P.M. 7:45 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -jl INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on April 7, 1994 at the regular meeting place of
the Council. Alderman Smith delivered the invocation after which
Ashley Stratton and Lindsey Wiley led the standfng audience in the
"Pledge of Allegiance" to the flag.
FAIR HOUSING AWARDS:
Community Director Tony Ply awarded the students who were winners
in the Fair Housing Week Poster Contest.
Mayor Swaim read the proclamation of the Fair Housing Act.
ROLL CALL:
Williamson,
Wilson, Ray
(4). Mayor
Aldermen: Knight, Smith, Sansing, Fletcher,
and Keaton answered Roll Call. Alderman Twitty,
a .nd Lewis were absent. PRESENT SIX (6), ABSENT FOUR
Swaim also answered ROLL CALL and declared a quorum.
Others present for the meeting: City Attorney Robert E. Bamburg,
Deputy City Clerk Susan Goings, Public Works Coordinator Skip
Spears, Finance Director Paul Mushrush, Safety and Training
Coordinator Betty Anderson-Higgins, Code Enforcement Officer Wayne
Cox, Police Chief Larry Hibbs, Parks and Recreation Director
Annabelle Davis, Economic Development Director Phil Sullivan,
Economic Development Asst. Director Rona Scott, CDBG Director Tony
Ply, other city employees, interested citizens and me:mbers of the
press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of March 17, 1994, for study and action at the next Regular
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Sansing that the minutes
of the March 3, 1994 Regular City Council Meeting be APPROVED.
MOTION CARRIJ:.~.
CONSENT AGENDA:
b. ANIMAL CONTROL: March 1994
Alderman Smith commented on the success and progress of the
Recycling program.
Public Works Director Skip Spears related that recycling bins have
been delivered to neighborhoods in the southeast corner of the
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 7, 1994
7:00 P.M. 7:45 P.M.
city, adding that streets will be added gradually leaving Tuesday
open for determining if the Sunnyside recycling project will be
continued by Pulaski County. He then related that a third of the
City is involved in the recy,cling project not counting the
Sunnyside Addition, with the percentage of participation sixty to
seventy percent.
Mayor Swaim related that the program is currently voluntary but
that as mandates become stronger mandatory recycling will occur.
He then related that it has been determined that as this begins to
happen the City will need to purchase another recycling truck.
Alderman Knight moved, seconded by Alderman Smith to APPROVE the
monthly Animal Control Report for the month of March 1994.
Report reflects the following:
CONTRIBUTIONS ••••••••••••••••••••••••••••• $ 125.00
ADOPTION/FINES ••••••••••.••••••••••••••••• $ 965.00
SECURITY DEPOSITS •••••••••••••••••••••••••• $ 375.00
TOTAL • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • $ 1 , 4 6 5 • 0 0
ROLL CALL: Aldermen: Knight, Smith, Sansing, Fletcher,
Williamson, and Keaton voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & RECREATION DEPARTMENT: ORDINANCE 1021 (#5-94)
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF
REPAIRING THE SWIMMING POOL FOR THE CITY OF JACKSONVILLE, ARKANSAS;
DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Mayor Swaim related that efforts in the past to receive quality
repair service through competitive bidding has not been successful.
He related that Cabot Industries offers a fair job at a fair price
adding that the City has previous experience with the company.
2
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 7, 1994
7:00 P.M. 7:45 P.M.
Alderman Knight moved, seconded by Alderman Sansing, that Ordinance
be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith,
Sansing, Fletcher, Williamson, and Keaton voted AYE. NAY ( 0) •
Motion received si~ (6) affirmative votes, (0) negative votes.
MOTION CARRIED. Ordinance read FIRST TIME by City Attorney Robert
Bamburg.
Alderman Smith moved, seconded by Alderman Sansing, to dispense
with the reading of the Ordinance in its entirety. MOTION DIES FOR
LACK OF NECESSARY COUNCIL MEMBERS PRESENT TO PASS.
Alderman Knight moved, seconded by Alderman Sansing, that Ordinance
be accepted on FIRST READING.
Alderman Fletcher related that he is concerned over the frequency
and passage of this type of Ordinance asking if time is the
contributing factor involved with this issue.
Mayor Swaim related that in this circumstance prior service
provided by three other companies failed to yield quality service
by their refusing to stand behind the work already completed which
resulted in additional repairs due to faulty repair service which
led to the filing of a lawsuit. He said that this recommendation
also comes from the Park Commission and that other factors such as
the age of the pool and the fact that there have already been so
many repairs to the pool it is not a desired contract for the area
companies. He stated that the plans are to keep the pool open as
long as it is feasible adding that there will still be a demand for
an outside pool. He related that while the repair cost may be
cons i dered high the substantial use of the pool plus the
opportunity for children to be off the street provides a worthwhile
role in the Parks and Recreation Department.
After a short discussion ensued as to the history of repairs to the
pool it was suggested by Alderman Williamson that specs be prepared
for the complete re-doing of the pool with the expenditure of
necessary funds to be considered in the budget for the coming year.
He related that repairs or patches are now being done to old
repairs and patches adding that it might simply be more cost
effective to restore the pool.
ROLL CALL: Aldermen: Knight, Smith, Sansing, Fletcher, Williamson
and Keaton voted AYE. NAY ( 0) . Motion received six ( 6)
affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE ACCEPTED ON FIRST READING.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 7, 1994
7:00 P.M. 7:45 P.M.
Mayor Swaim requested that the Parks Department prepare specs and
receive bids on the total cost of restoration of the pool.
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: Discussion of Inoperable Automobiles
Mayor Swaim related that the City is experiencing a problem with
inoperable automobiles further explaining that the current
legislative guidelines need to be looked at. He re lated that the
City has the ability to fine people with regard to such automobiles
adding that the City could decide to deal more seriously with the
violation. He pointed out that the guidelines involved with the
City towing such automobiles needs to be stronger and that if the
vehicle is sold the money has to be turned over to the State
Highway Department. He related that he has been advised by the
City Attorney of current laws which may help in regard to a sale of
this nature.
Consensus of Council at this time is that a problem does exist and
complaints are becoming common.
Mayor Swaim related that along with the need for inspection of this
type of complaint there is a need for inspections with regard to
the further condemnation of residences which need to be condemned.
He related that if a change in the ordinance making violation
stronger was passed, the Council may need to look at hiring someone
to conduct this type of inspection and enforcement.
City Attorney Bamburg related that modifications could be made
based on the new laws, adding that some of the issues could be
addressed by the bill of assurance, with regard to subdivisions,
which would be a viable alternative.
APPOINTMENTS: Re-appointment of Johnny Moory to the Jacksonville
Housing Authority for a term to expire March 17, 1999
4
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 7, 1994
7:00 P.M. 7:45 P.M.
Alderman Knight moved, seconded by Alderman Smith to re-appoint
Johnny Moory to the Housing Authority as recommended by the Housing
Authority. MOTION CARRIED. .
ANNOUNCEMENTS:
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:45 p.m.
Respectfully,
~lja.~ LllM. Leona MAYOR
City Clerk-Treasurer
5
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CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(Police Department)
(Fire Department)
(Community Development)
(Recycling)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
APRIL21, 1994
a.
Regular City Council Meeting
April 7, 1994
Regular City Council Meeting
March 17, 1994
Regular Monthly Report/March 1994
Regular Monthly Report/March 1994
Regular Monthly Report/March 1994
Quarterly Report/1st quarter 1994
ORO. 1021 (#4-94) Waiving
Competitive Bidding/Pool Repair
UPDATE: Inoperable Automobiles
b. DISCUSSION: Domestic Pigs
Water Commission: Re-appointment
of Mr. Thad Gray for an eight year
term to expire 4/20/2002
Wastewater Commission: Appointment
of Mr. Kenneth McGhee for a five
year term to expire 4/20/1999
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 21, 1994
7:00 P.M. -8:15 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -# 1 INDUSTRIAL DRI-VE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on April 21, 1994 at the regular meeting place of
the Council. Alderman Smith delivered the invocation after which
Mayor Swaim led the standing audience in the "Pledge of Allegiance"
to the flag.
Others present for the meeting were: City Attorney Robert E.
Bamburg, Deputy City Clerk Susan Goings, City Engineer Duane Reel,
Public Works Coordinator Skip Spears, Finance Director Paul
Mushrush, Parks and Recreation Director Annabelle Dav is, Economic
Development Director Phil Sullivan, Industrial Specialist Jerry
Halsell, Fir e Chief Rick Ezell, Police Chief Larry Hibbs, other
city employees, i nterested c i tizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of April 7, 1 994 for study and action at the next Regular
City Council Meeting.
ROLL CALL: Al dermen: Knight, Smith, Sansing, Ray, Wilson,
Fletcher, Will i amson, Keaton and Twitty answered ROLL CALL.
Alderman Lewis arrived at approximately 7:06 p.m. PRESENT TEN ( 10) ,
ABSENT ( 0).
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Ray that the minutes of
the Regular City Council Meeting of March 17, 1994 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
POLICE DEPARTMENT: REGULAR MONTHLY REPORT/MARCH 1994
Alderman Knight moved, seconded by Alderman Wilson that the Regular
Monthly Report of the Jacksonville Police Department be approved.
Said report reflects: Computer Collections, $57,519.96,
Miscellaneous Payments $ 307. SO, Report Copies $517. SO far a total
Collections of $58,344.96. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE, NAY (0). MOTION CARRIED.
FIRE DEPARTMENT: REGULAR MONTHLY REPORT/MARCH 1994
Alderman Knight moved, seconded by Alderman Wilson that the Regular
Monthly Report for March 1994, of the Jacksonville Fire Department
be APPROVED. (Said report reflects an estimated fire loss of
$82,800.00 for the month of March 1994.) ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson,
and Twitty voted AYE. NAY 0. MOTION CARRIED.
1
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CI'rY OF JACKSONVILLE, ARKANSAS
REGULAR CI'rY COUNCIL MEE'riNG
APRIL 21, 1994
7:00 P.M. -8:15 P.M.
CDBG: REGULAR MONTHLY REPORT/MARCH 1994
Alderman Knight moved, seconded by Alderman Wilson that the Regular
Monthly Report for March 1994, of the Community Development
Department be APPROVED. Said report reflects:·
Informal Meetings .. ., . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
Public Hearings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
a. Letters to prospective applicants •••••••••••••••••••.• lO
b. Applications received ................................. 4
c . Bid Openings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
d. Work write-ups & estimates ••••••••••••••••••••••.•••• 3
e. Pre-construction conferences ••.•.•••••••••••.••••••••• 4
f. Paperwork for HOME Projects •••••••••••••••.••••••••.•• 4
g. Interim Inspections ••• ~ •••.•••.•••••••••••••••.••••••. 27
h. Final Inspections •••••••••..•••••..•••.••••••••.•..••. 2
i. Partial pa'Yltlents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
j. Project Close-outs .................................... 2
Public Works:
a. Bids Received ............................ G • • • • • • • • • • • • 0
b. Interim Inspections ........................... -~ ........ 15
c. HUD Work -shops ....................... ~ ......... ~ . . . . . . . 1
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty vo-ted AYE, NAY (0). MOTION
CARRIED.
RECYCLING: 1st QUARTERLY REPORT of 1994 A .
Alderman Knight moved, seconded by Alderman Wilson that the
quarterly recycling report be APPROVED. Said report reflects the
following for the first quarter of 1994 and year to date totals.
1994 1994
1st Qtr 1st Qtr
lbs $
Alum. Cans 3,780 1,371.10
Newspaper 197,920 1,682.35
Plastic #1 9,490 521.95
Plastic #2 12,520 845.10
Computer Paper 340 26.50
White Paper 4,760 62.65
Mixed Paper 9,900 none
Cardboard 37,510 276.55
Scrap Metal 7,690 79.00
Mulch Sold n/a 45.00
'rotals 283,910 4,910.20
2
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 21, 1994
7:00 P.M. -8:15 P.M.
ROLL CALL: Alder.men: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty voted AYE. MOTION CARRIED.
Public Works Director Skip Spears related that the quarterly report
is compared to the same quarter of the previous year giving a more
accurate co.mparison with regard to seasonal activity experienced by
the Recycling Department. He related that there is a 61% increase
in weight of recyclables collected and a 131% increase in monies
collected which is due to the significate increase in the amount
collected per pound for newspaper and aluminum cans. He related
that this increase will most likely narrow going into the next
quarter and that overall increases are expected as recycling
efforts expand.
Mayor Swaim related that even with the hundred plus increase it
only amounted to $4,900.00 relating that even with a great increase
recycling is not a profitable business adding that while we do not
necessarily make money, we save money from using landfill services.
DEVIATION IN AGENDA:
Mayor Swaim related that certain groups or individuals who have
participated in the 11 Adopt A Street" program were present to be
honored for their volunteer work adding that the efforts made by
these people have made a difference in the appearance of major
areas located throughout the City. He encouraged other civic
minded organizations or individuals to come forward and work with
the "Adopt A Street" program. The following organizations and/or
individuals were recognized for their volunteer work in the "Adopt
A Street" program as Certificates of Appreciation were presented.
Kiwanis Club
Jacksonville Chamber of Commerce
Glenn and Connie Keaster
Youth Making A Difference
Jennifer Wilson
Pace Setters CB Club
Residents of Jaxon Heights
Coldwell Bankers and
Quality Real Estate
Sr. Girl Scout Troop 140
Cadet Girl Scout Troop 297
Toby Hove
Main Street Exit to Freeway
Marshall Road
West Main Street Redmond/Harris
Loop thru Graham to Northeastern
Street by Fred's Dept. Store
Graham Road to Lo op Road
Gen. Samuels Hwy 107 -Harris
Madden Rd. T.P. White &
Northeastern
Gregory Place to Walmart
portion of General Samuels
Mayor Swaim expressed appreciation to all named and unnamed
individuals who are engaged in the "Adopt a Street Program".
3
j
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 21, 1994
7:00 P.M. -8:15 P.M.
PARKS & REC DEPARTMENT: ORDINANCE 1021 (#4-94)
Mayor Swaim related that the Ordinance is on its second reading
adding that Parks and Recreation Director Annabelle Davis would
like to address Council regarding information for pool repairs.
Mrs. Davis related that Jerry Baldwin of Cabot Industries is in
contact with a pool fiberglass company based in Florida stating
that his best estimate of complete repair is between nine to ten
dollars per square foot, estimating approximately 6, 000 square
feet, the project will range fifty to sixty thousand dollars. She
related that it had cost thirty-four thousand dollars seven years
ago which resulted in a poor job and that of the seven thousand
dollars for repairs this year almost half is labor.
In response to a question posed by Alderman Wilson, Mrs. Davis
related that the contractor had not used a good crew apparently.
She related that the moisture behind the fiberglass creates cracks
as it seeps through, expanding as it freezes and thaws.
Mayor Swaim related that the company was sued for the poor repairs
which were completed in 1987, adding that this is a prime example
that the low bid is not always the best bid. He stated that even
through the efforts of the lawsuit, the City was unable to force
the company to perform as promised. He related that we find
ourselves in a patching mode trying to maintain the pool from year
to year adding that the pool is twenty-five years old requiring a
lot of maintenance due to that factor.
Alderman Smith moved, seconded by Alderman Knight, to place the
Ordinance on SECOND READING. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED. Whereupon, City
Attorney Bamburg read the Ordinance for the SECOND TIME.
4
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 21, 1994
7:00 P.M. -8:15 P.M.
Alde~an Wilson moved, seconded by Alderman Knight, to suspend the
rules and place the Ordinance on THIRD AND FINAL READING. ROLL
CALL: Alde~en: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion
received ten (10) affirmative votes, (0) negative votes. MOTION
CARRIED. Whereupon, City Attorney Bamburg read the Ordinance for
the THIRD AND FINAL TIME.
Alde~an Lewis moved, seconded by Alderman Wilson, that Ordinance
be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing,. Ray, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYEo NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED.
Alde~an Smith moved, seconded by Alderman Wilson, that the
EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE. NAY (0) Motion received ten (10)
affirmative votes, (0) negative votes o MOTION CARRIED.
ORDINANCE ADOPTED AND NUMBERED 1021 ~HIS 21st DAY OF APRIL 1994.
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: UPDATE: Inoperable Automobiles
City Attorney Bamburg pointed out that the memo before the Council
contains applicable law regarding inoperable automobiles. Be
noted the highlights of the content of the memo.
Be said that the law allows the City to tag a vehicle and remove it
within twenty-four hours if it is on a street and has been
abandoned, with regard to violations for public property. He
pointed out that i f the vehicle is within six feet of a street,
three days notification, from the tagging date, has to be given.
He said that public property in our city has been taken care of
since 1989 by the Jacksonville Police Department.
He pointed out that private property seems to be the biggest area
of concern adding that the following are ways to approach the
problem. (1) abandoned property on property belonging to another
person can be (a) towed away by the property owner or (b) within a
certain period of time, with proper notice being given, dismantled
or sold.
5
j
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 21, 1994
7:00 P.M. -8:15 P.M.
For an inoperable automobile located on property belonging to its
owner there is a different circumstance. He pointed out that by
ordinance an inoperable vehicle is defined as one that is in a
state of repair and is incapable of moving under its own power.
He said that the city can site those vehicles when there is open
storage and take care of them with a given twenty-one to thirty day
notification period to the owner to get rid of the vehicle. He
pointed out that a citation is the next action by the City. He
related that if the vehicle is an antique or something of that
nature, the Code Enforcement Officer takes that into consideration.
He pointed out that the City of North Little Rock, gives their
residents seventy-two hours to remove inoperable automobiles adding
that Sherwood allows one inoperable vehicle per platted lot, stored
out in the open, in their city. He went on to explain that
vehicles in carports, garages or storage buildings are not in
included in this provision.
He said that the bigger issue comes into play dealing with
commercial property. He pointed out that if commercial property
deals with automobiles, care has to be taken with the enacting of
ordinances which relate to those areas due to infringing on
someones right in operation of their business. He went on to say
that some cities do not touch that area, that fencing requirements,
sight and sound separation requirements and the like can be
enacted. He said that all limitations have to be applied to any
business which stores equipment outside, pointing out that
inconsistent application of the same could cause lawsuits,
declarations of unconstitutionality, etc.
He asked the Council to review the information and give directives
for the drafting of an ordinance with regard to the matter of
inoperable automobiles.
Alderman Wilson voiced that he felt zoning laws would cover the
commercial areas regarding inoperable vehicles.
Mayor Swaim pointed out that there is a problem with the time delay
in getting vehicles removed, noting paperwork involved. He related
that more time is needed for the enforcement officer to take care
of the problems within the city at present, suggesting that some
money reserved at budget time to provide help for the officer be
utilized to bring someone on board for a three to six month period
to help Mr. Cox, Code Enforcement Officer.
6
CI~Y OF JACKSONVILLE, ARKANSAS
REGULAR CI~Y COUNCIL MEE~IHG
APRIL 21, 1994
7:00 P.M. -8:15 P.M.
City Attorney Bamburg pointed out that there are some changes which
can be enacted in our current ordinance for residential areas that
are not very complicated that will make the removal process easier.
It was noted that the policy of the Code Enforcement Officer is
issuing citations, that towing vehicles has not been practiced.
It was suggested by Alderman Ray that City Engineer Reel, Mr. Cox
and City Attorney Bamburg strengthen the ordinance and bring it
before the Council for their approval.
A suggestion of permitting with regard to time of repairing an
automobile was made by Alderman Fletcher.
Mayor Swaim pointed out that there is a condition providing for the
restoration of antique cars adding that friendship situations for
working on cars seems to add to the inoperable car problem as well
as yard clutter. He said that he felt the ordinance should be
clarified and simpl ified so that a better job can be done and that
the process is comp l icated and harder than the moving.
Alderman Knight voiced that she favored increasing the staff in the
area of code enforcement noting that the time of year being entered
will tax the Code Enforcement Office.
Mayor Swaim pointed out that caring for yard conditions during the
summer season can be very difficult, that the problem will need to
be addressed.
He pointed out that on the roadway, the Police Depar tment is
involved wit h regard to the inoperable aut omobile problem and
suggested that a r epresentative from that department serve with
those who were chosen to work toward a new ordinance.
It was pointed out by Mayor Swaim that the condemnation of ho u ses
in the community is also a part of the work done by t he Code
Enforcement Officer and that hopefully the city will be able to
speed up the process.
DISCUSSION: Domestic pigs/pot bellied pigs as pets
Alderman Keaton related that Ms. Bett y Bowles had contacted him in
regard to being placed on the agenda as an item for discussion
concerning keeping pot bellied pigs as pets. He related that other
communities have adopted a more passive ordinance with non-ordinary
animals as pets. He stated that information concerning animal
rights, ~aws or ac t ivist groups should be gathered in order to help
7
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··----~----------··-:··· .. ·-·· -·-··· .. :2. s-;·
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 21, 1994
7:00 P.M. -8:15 P.M.
determine if unusual animals could be considered as domestic pets
with possible restrictions for the different types of animals such
as fences and sizes of the yards with consideration to the types of
debris accumulated by these animals.
Alderman Sansing related that Mrs. Kay Thomas would like to address
the Council concerning just Vietnamese pot bellied pigs.
Mrs. Kay Thomas, 1009 Sorrells, presented the Council with
photographs in order to give some idea of the size of a pot bellied
pig. She related that her husband is disabled adding that the pig
is company for him as he is home alone during the day. She stated
that regular farm pigs will reach as much as 125 to 300 lbs.
whereas the pot bellied pig she would like to keep weighs between
40-50 lbs. She related that they can be trained and house broken
and that she felt they make great pets.
Mayor Swaim voiced that the problems are more in the enforcement
end of the situation asking Public Works Director Skip Spears to
address the issue from that perspective.
Mrs. Thomas asked if she might interject at this point to relate
that pot bellied pigs do not have the odor of a regular farm pig.
Alderman Knight related that the problem is not due to any
particular type of pet but the owners who do not properly care for
their property or their pets.
Public Works Director Skip Spears related that as far as Animal
Control is concerned there are two types of pet owners,
irresponsible and responsible pet owners who clean up after their
pets making sure they do not disturb neighbors. The conflict
usually begins when houses are close together and one neighbor
complains, while the owner of the pet denies that there is a
problem as a result of different philosophy about how pets should
be outside. He related that currently the ordinance addresses all
pigs in the same manner and strictly prohibits the keeping of pigs
as pets while other livestock is regulated with restrictions
concerning square footage of lots and different distance areas
depending on the size of animal. He related that some people will
just have a natural aversion to a pig living next door, adding that
as far as Animal Control is concerned they will enforce what the
City Council desires. He stated that if exotic animals are to be
treated like pets then the same restrictions that apply to dogs
should also apply for exotic pets falling under the same ordinance.
He related that if it is the desire of Council to allow exotic
pets, caution should be taken as to what kind will be allowed.
8
. . -... ·-' ···-·-. ~.. -. . ' . . -. . .
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 21, 1994
7:00 P.M. -8:15 P.M.
Mayor Swaim related that there is a numerous amount of complaint
calls already received by the Animal Control Department and that he
is concerned that they will increase greatly making more manpower
necessary.
Alderman Ray pointed out that pet ownership is not known in most
cases until compla.int calls are received.
Mr. Spears stated that there is a wide range of "exotic" pets which
people find attractive and desire in their homes.
City Attorney Bamburg said that Little Rock & North Little Rock
treat the pot bellied pig in the same fashion as dogs in regard to
licensing, shots, leashes, etc.
The following committee was formed, Alderman Knight, Alderman
Will iamson and Alderman Sansing.
Alderman Knight voiced that she felt people should be able to
choose the pet t hey want but that they should accept full
responsibility of the pet and how it relates to neighbors as well
adding that the levy needs to be against the owners.
Mayor Swaim stated that he was opposed to the pot bellied pig as a
pet.
Alderman Smith requested input from the public on the issue.
Mayor Swaim re.quested that the committee meet with the City
Attorney before the next Regu lar City Council Meeting and work on
the presentation of a new ordinance.
APPOINTMENTS:
WATER COMMISSION: Re-appointment of Mr. Thad Gray for an eight
year term to expire 4/20/2002
Alderman Fletcher moved, seconded by Alderman Wilson that Mr. Thad
Gray be re-appointed to the Water Commission for a term to expire
April 20, 2002. MOTION CARRIED.
SEWER COMMISSION: Appointment of Mr. Kenneth McGhee for a five
year term to expire 4/20/1999
Alderman Fletcher moved, seconded by Alderman Wilson that Mr.
Kenneth McGhee be appointed to the Sewer Commission for a term to
expire April 20, 1999. MOTION CARRIED.
9
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 21, 1994
7:00 P.M. -8:15 P.M.
At this time, Mayor Swaim requested that the rules be suspended and
that the APPOINTMENT OF A POLICE CHIEF FOR THE CITY OF JACKSONVILLE
be placed on the agenda.
Alderman Smith moved, seconded by Alderman Knight that the rules be
suspended and that the APPOINTMENT OF A POLICE CHIEF FOR THE CITY
OF JACKSORVILLE be placed on the agenda. MOTION CARRIED.
Mayor Swaim recognized Mr. Mitchell to make the recommendation of
the Civil Service Commission to the City Council.
Mr. Mitchell stated that three persons were interviewed, and that
Mr. Larry Hibbs was recommended as Police Chief for the City of
Jacksonville.
Alderman Fletcher mov4:td, seconded by Alderman Ray that Mr. Larry
Hibbs be appointed Police Chief of the City of Jacksonville.
MOTION CARRIED.
Chief Hibbs was recognized by Mayor Swaim and expressed that he was
very pleased to represent the Jacksonville Police Department and to
be given the privilege to serve as Chief of Police.
Mayor Swaim expressed appreciation to the Civil Service Commission
for their work in the selection of Police Chief.
ANNOUNCEMENTS:
Alderman Wilson invited everyone to a ribbon cutting at the First
Jacksonville Bank, Wednesday, 27, 1994. He expressed appreciation
to city employees for their help.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 8:10 p.m.
Respectfully,
~-~~~
City Clerk-Treasurer
10
CITY OF JACKSONVILLE
TABULA TIDN SHEET BID NUMBER IAX94003
1.
Sanitation Truck with Trash Loader
QTY. DESCRIPTION
1 !Sanitation Truck with Trash Lo
without cover
~ Bucy met specifications for
Sanitation Truck needed.
TOTAL PRICE
TERMS
RECOMMENDED BIDDER
DEPT . sani tatian DATE t.-28-94
Marathon
Equipment
AMOUNT
No Bid
Scranton
Manufacturing
AMOUNT
No Bid
TIME 10·00 A M
Sales
Inc.
AMOUNT
$57995.0
OPENED BY Mayor Swaim
TABULATED BY 1 i z Tuck
Robinson Int'l./ Bucy
Equipment
~ ~
..
l
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMBER IAX94003
1.
Sanitation Truck with Trash Loader
QTY.
1
DESCRIPTION
Sanitation Truck with Trash
Loader
TOTAL PRICE
TERMS
RECOMMENDED BIDDER
DEPT. sanitation DATE 4-28-94 TIME 10:00 A.M.
Walt Bennett Walt Bennett
OPENED BY Mayor Swaim
TABULATED BY Liz Tuck
AMOUNT AMOUNT
~
1
----------
~io/1 ~ound{ of $cwkf»l!lHI~ ~u;noa!J
AGENDA
Regular City Council Meeting
CITY HALL
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
(Animal Control Department)
6. WATER DEPARTMENT:
7. WASTEWATER DEPT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREETDEPARTMEN~
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
#1 ~u!uo/Ju'al qj)/t-t;"v,e
a.
MAY 5, 1994
Regular City Council Meeting
April 21, 1994
Regular City Council Meeting
April 7, 1994
Regular Monthly Report/ April 1994
(Public Works Director Skip Spears)
Request to Accept Bid: Trash Truck
(Mayor Swaim)
a. COMMITIEE REPORT: Domestic
Animals (Mayor Swaim)
b. INFORMATION: Probable Houses
for Comdemnation (Mayor Swaim)
(
A G E N D A continued
May 5, 1994
general continued:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
c. RESOLUTION 470 (#4-94)
Ref: Expansion Enterprise
Zone Triangle Engineering
(Mayor Swaim)
PARKS AND RECREATION COMMISSION
Re-appointment of Mr. Robert Stroud for a
term to expire May 9th 1997
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 5, 1994
7:00 P.M. 7:45 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on May 5, 1994 at the regular meeting place of the
Council. Alderman Smith delivered the invocation after which Mayor
Tommy Swaim led the standing audience in the "Pledge of Allegiance"
to the flag.
ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson,
Williamson, and Twitty answered Roll Call. Alde~an Lewis came in
immediately after ROLL CALL and Alderman Fletcher came in at
approximately 7 : 06 p.m. PRESENT NINE ( 9) , ABSENT ONE ( 1) • Alde~an
Keaton was absent. Mayor Swaim also answered ROLL CALL and
declared a quorum.
Others present for the meeting: City Attorney Robert E. Bamburg,
Deputy City Clerk Susan Goings, Mayoral Assistant Michael Beeman,
Public Works Coordinator Skip Spears, Finance Director Paul
Mushrush, Code Enforcement Officer Wayne Cox, Code Enforcement
Officer Wayne Cox, Police Chief Larry Hibbs, Industrial Specialist
Jerry Halsell, Dr. Rex Moore, Economic Development Director Rona
Scott, Mrs. Judy Swaim, other city employees, interested citizens
and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of April 21, 1994, for study and action at the next Regular
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Wilson that the minutes
of the April 7, 1994 Regular City Council Meeting be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
b. ANIMAL CONTROL: March 1994
Alde~an Sansing moved, seconded by Alderman Wilson to APPROVE the
monthly Animal Control Report for the month of April 1994.
Report reflects the following:
CONTRIBUTIONS ••••••..••••••••.••.••.••••••• $
ADOPTION/FINES .•.••.••••••.••••••••••...•• $
SECURITY DEPOSITS •••••••••.•••••••••••••••• $
TOTAL •••••••••••••••••••••••••••••••••••• $
1
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25.00
477.50
150.00
652.50
3
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 5, 1994
1:00 P.M. 7:45 P.M.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray,
Wilson, Williamson, and Twitty voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & RECREATION DEPARTMENT:
SANITATION DEPARTMENT: Request to Accept Bid: Trash Truck
(Bid sheets A and Bare included in these minutes.)
Public Works Director Skip Spears pointed out that no bid
completely filled all the specifications that were listed. He
related that basically there are two ways to mount the knuckle boom
on the truck, one being with a cone shaped mounting device and
another type a-frame. He said that the a-frame mounting system was
specified noting that there has been problems with the cone shaped
device. He recommended the Bucy Equipment Bid because it is a Ford
vehicle relating that Fords make up the entire sanitation fleet,
that $801.00 i s the difference between the Robinson Int'l. and Bucy
Equipment bid and that efficiency wise, manpower wise, and mechanic
wise the recommendation is reasonable. He pointed out that the
item was included in the 1994 budget of the Sanitation Department.
Mayor Swaim related that the depreciation on the vehicles was
started years ago which funding is the source for replacing the
vehicle.
Alderman Knight moved, seconded by Alderman Wilson that the Suey
bid of $60,279.00, for a Sanitation Truck with a Trash Loader be
accepted. MOTION CARRIED.
PLANNING COMMISSION:
GENERAL: a. COMMITTEE REPORT: Domestic Animals
Alderman Knight was recognized by Mayor Swaim to address the item
of business. She yielded to Alderman Terry Sansing who gave a
report with regard to the committee meeting.
2
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 5, 1994
7:00 P.M. 7:45 P.M.
He said that information from the "Potbellied Pig Registry Service"
and a professor of Animal Sciences from the University of Arkansas
has led the committee in their decision that no change be made at
this time in the Jacksonville Municipal Code.
Alderman Smith voiced that he felt the Council should respect the
work of the committee in making a decision regarding the issue.
Mayor Swaim recognized Ms. Suzie Morales of Jacksonville who voiced
that she favored that any citizen be given the opportunity to keep
whatever pet they desired.
Alderman Sansing related that basically he had no problem with
allowing the potbellied pig as a pet but that three-fourths of the
people he spoke to about the problem are not in favor of permitting
the "potbellied pigs" as pets in the City of Jacksonville.
Mrs. Betty Boyles requested that she be permitted to bring to the
Council a petition in favor of allowing the "potbellied pig" as a
pet. She asked how many signatures would be needed to get the
Council to reconsider changing the ordinance.
Alderman Knight voiced that city officials in Little Rock and North
Little Rock have advised the City Council to be very careful before
making any change in the municipal code because the problem can get
out of hand noting that they very much regret what they have done.
Mrs. Budellis spoke in favor of allowing the "potbellied pig" as a
pet pointing out that she raises lamas and that pets are beneficial
to children and the elderly.
Mr. Skip Spears voiced that the City of Little Rock has two basic
areas of concern: (1) the size of the "potbellied pigs" and that
more and more are being placed in back yards and (2) that the price
of the potbellied pigs are coming down and that more people are
able to afford them. He related that Dr. Nolan professor of Animal
Science at the University of Arkansas related that it depends on
what the animal is fed as to the odor of the droppings. He then
related that cross breeding would also be a factor for
consideration along with the problem of mange mites which is
transferable to humans. He related that the situations center
around responsible pet owners adding that as the price is lowered
they will become more common as pets.
Alderman Ray related that the city was unaware of the existence of
Mrs. Boyles potbellied pig until the Animal Control Department
received a complaint from a neighbor. He related that growing up
3
----------------
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 5, 1994
7:00 P.M. 7:45 P.M.
he also had a pig as a pet and understood the feeling associated
with loving and having that kind of pet adding however that there
is a time and place for all things.
Robert Cole who stated that he raises potbellied pigs addressed the
Council and asked if he could be supplied with the people of Little
Rock who supplied Mr. Spears with the information he presented to
Council. In addressing the issue of mange he related that any
animal can be diseased adding that he found that to be an extremely
poor excuse for not allowing potbellied pigs to be kept as pets.
He stated that he has raised them for five years and has never had
a case of mange. He related that as far as size, there are as many
breeders trying to breed down as there are trying to breed up. He
related that the pigs he sells are between 20 to 30 lbs adding that
he has sold pigs to people in Jacksonville stating that there are
probably 15 to 20 pigs in town that the Council is unaware of. He
related that four complaints should not be enough to stop ownership
of potbellied pigs. He related that the pigs can be trained the
same as dogs.
Mayor Swaim responded to a statement by Mr. Cole regarding his
dislike of pigs by stating that he had grown up on a farm and that
his prior statement referred to the problems which already exist
with the cat and dog situation reiterating that if it were not for
the complaints received regarding the potbellied pig the Council
would not have been involved. He related that enforcement of the
ordinance or a change of ordinance is the issue. He stated that
his job is to enforce the ordinance if Council does not choose to
change it.
Discussion ensued as to the requirements concerning a number of
signatures on a petition regarding having this item brought before
the Council at a later date.
Mayor Swaim related that he does not feel that a petition is an
accurate mark as to the pros or cons of the issue. He stated that
he measures it in the cost of taxpayer dollars to monitor and
enforce the legislation that the Council decides on.
Discussion ensued as to the weight that the National Registry
considers is reasonable for potbellied pigs. It was related by Mr.
Cole that a miniature potbellied pig is roughly 35 lbs. while the
standard potbellied pig will go up to 100 to 125 lbs.
Mayor Swaim asked for the consensus of the Council. He then stated
that the recommendation from the Council is not to change the
ordinance at this time.
4
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 5, 1994
7:00 P.M. 7:45 P.M.
b. INFORMATION ITEM: Probable Houses for Condemnation
Mayor Swaim directed the attention of the Council to a partial list
of homes for condemnation as prepared by City Engineer Reel and
Code Enforcement Officer Wayne Cox. At this time the Council was
presented with photographs of the houses in question. He related
that if the Council chooses to take action, the City Attorney will
need to prepare necessary documents.
Information regarding the remodeling of 600 Beverly was provided to
the Council. The recommendation of the Council was to prepare an
ordinance for the next regular City Council meeting.
c. RESOLUTION 470 (#4-94)
A RESOLUTION AMENDING RESOLUTION NOS. 328 335, 404, AND 435 OF THE
CITY COUNCIL OF THE CITY OF JACKSONVILLE, ARKANSAS 1 REGARDING LOCAL
GOVERNMENT ENDORSEMENT OF TRIANGLE ENGINEERING'S CONTINUED
PARTICIPATION AND EXPANSION IN THE ARKANSAS ENTERPRISE ZONE
PROGRAM; AND, FOR OTHER PURPOSES.
Alderman Smith moved, seconded by Alderman Wilson to read
Resolution 470 (#4-94) MOTION CARRIED.
At this time City Attorney Robert Bamburg read Resolution 470 (#4-
94) in its entirety.
Mayor Swaim related that this is an incentive program to encourage
industries to expand and hire new employees who qualify must be low
to moderate income employees which afford the industry some tax
breaks.
Alderman Knight moved, seconded by Alderman Smith to APPROVE
Resolution 470 (#4-94) MOTION CARRIED.
APPOINTMENTS:
Alderman Smith moved, seconded by Alderman Wilson that Mr. Bob
Stroud be re-appointed to the Parks and Recreation Commission for
a term to expire May 9, 1997. MOTION CARRIED.
ANNOUNCEMENTS:
5
ADJOURNMENT:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 5, 1994
7:00 P.M. 7:45 P.M.
Mayor Swaim adjourned the meeting at approximately 7:45 p.m.
Respectfully,
G ~-~-~. ~ M. LeonarCi.J
City Clerk-Treasurer
6
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMBER IAX94003
1.
Sanitation Truck with Trash Loader
QTY. DESCRIPTION
1 !Sanitation Truck with Trash Load
without cover
* Bucy met specifications for
Sanitation Truck needed.
TOTAL PRICE
TERMS
RECOMMENDED BIDDER
DEPT. Sanitation DATE 4-28-94
Marathon
Equipment
AMOUNT
No Bid
Scranton
Manufacturing
AMOUNT
No Bid
TIME 1 0 • 00 A M
D & W Sales
Inc.
AMOUNT
$57995.
OPENED BY Mayor Swaim
TABULATED BY 1; z Tuck
Robinson Int'l./ Bucy
Equipment
AMOUNT
$59477.
..,_
. . ~
~
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMBER IAX94003
1.
Sanitation Truck with Trash Loader
1
DESCRIPTION
Sanitation Truck with Trash
Loader
TOTAL PRICE
TERMS
RECOMMENDED BIDDER
DEPT. sauj tat ion DATE 4-28-94 TIME 1 0; 00 A . M.
Yalt Bennett Yalt Bennett
AMOUNT AMOUNT
$60629.0 57540.0
OPENED BY Mayor Swaim
TABULATED BY Li z Tuck
AMOUNT AMOUNT
....._
~
..
1. OPENING PRAYER:
2. ROLL CALL:
CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
MAY 19, 1994
3. PRESENTATION OF Regular City Council Meeting
May 5, 1994 MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(Police Department)
(Fire Department)
(CDBG)
6. WATER DEPARTMENT:
Regular City Council Meeting
April 21, 1994
Regular Monthly Report/April
Regular Monthly Report/April
Regular Monthly Report/April
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION: a.
Request to Accept Bid: Hot Mix
Asphaltic Concrete
FINAL PLAT/ Clover Ridge
Subdivision Tract A, Phase II
Lots 47 -51
b. FINAL PLAT/ Pennpointe
Subdivision Phase I
1(
A G E N D A continued
May 19, 1994
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
a. RESOLUTION 471 (#5-94)
Condemnation of Houses
(Ald. Smith, Lewis, Ray and
Sansing)
b. ORDINANCE 1022 (#5-94)
Abandoned Vehicles
(avail. at meeting)
(Mayor Swaim)
17-18
)
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 19, 1994
7:00 P.M. -8:15 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on May 19, 1994 at the regular meeting place of the
Council. Alderman Ray delivered the invocation after which Mayor
Swaim led the standing audience in the "Pledge of Allegiance" to
the flag.
Others present for the meeting were: City Attorney Robert E.
Bamburg, Deputy City Clerk Susan Goings, City Engineer Duane Reel,
Public Works Coordinator Skip Spears, Finance Director Paul
Mushrush, Economic Development Director Phil Sullivan, Police Chief
Larry Hibbs, CDBG Director Tony Ply, other city employees,
interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of May 5, 1994 for study and action at the next Regular
City Council Meeting.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Williamson, Keaton and Twitty answered ROLL CALL. Alderman
Fletcher arrived at approximately 7:06 p.m. PRESENT TEN ( 10),
ABSENT (0).
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Sansing that the minutes
of the Regular City Council Meeting of April 21, 1994 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
POLICE DEPARTMENT: REGULAR MONTHLY REPORT/APRIL 1994
Alderman Wilson moved, seconded by Alderman Knight that the Regular
Monthly Report of the Jacksonville Police Department be approved.
Said report reflects: Computer Collections, $54,636.68,
Miscellaneous Payments $1,915. 50, Report Copies $442.75 for a total
Collections of $56,994.93. ROLL CALL: Alde~en: Knight, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE, NAY (0). MOTION CARRIED.
FIRE DEPARTMENT: REGULAR MONTHLY REPORT/APRIL 1994
Alderman Wilson moved, seconded by Alderman Knight that the Regular
Monthly Report for April 1994, of the Jacksonville Fire Department
be APPROVED. (Said report reflects an estimated fire loss of
$9,250.00 for the month of April 1994.) ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED.
1
1.7
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 19, 1994
7:00 P.M. -8:15 P.M.
CDBG: REGULAR MONTHLY REPORT/APRIL 1994
Alde~an Wilson moved, seconded by Alderman Knight that the Regular
Monthly Report for April 1994, of the Community Development
Department be APPROVED. Said report reflects:
Informal Meetings • • • • • • • • • • • • • • • • • • • • • • • • • • • . • • • • • . . . • • • 2
Public Hearings ..••.••........•••••.•••••••..••.•...•..•. 0
a. Letters to prospective applicants .•.•.•••.•••••••••••• 0
b. Applications received ••••••••••••••••••••••••••••••••• 0
c. Bid Openings. • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 0
d. Work write-ups & estimates ••••.••.•••••••.••••••••••• 0
e. Pre-construction conferences •••••••.•••.....•••••••.•. 2
f. Paperwork for HOME Projects ••••••••.•••.....•••••••.•• 0
g. Interim Inspections ...•••••••••.••...••....••••••..••• 25
h. Final Inspections ••....••••••.•.••••.••.•••••••••••••• 1
i. Partial payments. . • . . • • . . • • . • • . • . • . • . • . • • • • • • . . . . . • • . . 3
j. Project Close-outs •••......••••••••.•••••••••••••.•••• 1
Public Works:
a. Bids Received. • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 0
b. Interim Inspections ••.....•.•....••••••••••••.•.•.••.• 15
c. HUD Workshops. • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 2
d. Project Close-outs ••..•••••.•..•••.••••••••••••••••••• 1
ROLL CALL: Alde~en: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION
CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: HOT MIX ASPHALTIC CONCRETE BID
Mayor Swaim related that there is almost $300,000.00 being
allocated for asphalt work in the City. He related that he has met
with the City Engineer and Street Superintendent and recognized
City Engineer Reel to address Council.
City Engineer Duane Reel recommended acceptance of the second
lowest bid from Freshour Construction for the bid price of $22.62
a ton which is exactly thirty-two cents higher than the lowest bid
from Cranford Construction. He related that the low bidder was
awarded the asphalt bid the previous year and that there were
2
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 19, 1994
7:00 P.M. -8:15 P.M.
several complaints regarding driveways, street-crossings and depth
of asphalt at gutters. He related that these problems were brought
to the attention of the asphalt company to no avail; resulting in
additional $5,000.00 expense to the City for the rental of extra
equipment to correct the asphalt problems left by Cranford
Construction.
In response to a question from Alderman Wilson, City Engineer Reel
related that there was no change in the bid specifications from the
previous year. He added that Freshour had performed asphalt work
for the City sometime ago with no complaints regarding quality of
work; without requiring heavy supervision regarding driveways. He
pointed out that the machine used can accommodate this type of
asphaltic driveway requirement and that the foreman of Freshour has
been with the company a considerable amount of time and has
provided quality work in the past.
Alderman Fletcher moved, seconded by Alderman Smith that the second
lowest bid of $22.62 in quantities of five hundred tons to one
thousand tons from Freshour Construction be ACCEPTED. MOTION
CARRIED.
PARKS & REC D.EPARTMENT: FINAL PLAT ( S)
Subdivision Tract a, Phase II Lots 47-51
Subdivision Phase I
a. Clover Ridge
b. Pennpointe
City Engineer related that the five lots of the Clover Ridge
Subdivision is located across from the Homer Adkins School on
Cloverdale Road. He further related that the Pennpointe
Subdivision is a newly developed subdivision located immediately
behind Highland Park on the west side of town. He related that
Clover Ridge was approved by the Planning Commission with no
stipulations adding that the Pennpointe Subdivision was approved
with stipulations regarding letters of approval, forthcoming from
the Water and Sewer Departments.
Discussion ensued as to plans regarding a ditch running north and
south in the middle of the Clover Ridge Subdivision.
City Engineer Reel related that culverts were placed on Valentine
Road and Homer Adkins Drive with permission from a land owner to
cross the property in order to improve drainage in that area. He
then related that he is soliciting interest from Pulaski County
since the property is in the County. H related that with or
without County involvement it will be opened ometime this summer.
3
Is-
/V,
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 19, 1994
7:00 P.M. -8:15 P.M.
Alderman Knight moved, seconded by Alderman Smith that the Final
Plat of Clover Ridge Subdivision Tract A, Phase II Lots 47-51 be
APPROVED. MOTION CARRIED.
Pennpointe Subdivision:
Mayor Swaim related that part of the subdivision, the lake portion,
boards on West Main near the City limits with the remaining
subdivision being behind the Harris Road area. He informed Council
that the Planning Commission approved the subdivision with
stipulations regarding water and sewer acceptance.
Alderman Smith moved, seconded by Alderman Wilson to APPROVE the
Final Plat of the Pennpointe Subdivision with the stipulation that
letters of approval from the Water and Sewer Department are
granted. MOTION CARRIED by voice vote with one abstention from
Alderman Keaton.
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: a. RESOLUTION 471 (#5-94)
A RESOLUTION CONDEMNING THE STRUCTURES AND REAL PROPERTY AT VARIOUS
UNINHABITED LOCATIONS THROUGHOUT JACKSONVILLE, ARKANSAS, FOR
STRUCTURAL DEFECTS, DEFICIENCIES, AND PUBLIC HAZARD; AND, FOR OTHER
PURPOSES.
Mayor Swaim related that there has been activity regarding some of
the houses on the condemnation list. He then related that a house
on Valentine Road has been moved by house movers adding that
demolition has already begun on the condemned structure on Ray
Road, it will remain on the list pending completion.
Alderman Knight moved,
Resolution 471 (#5-94).
seconded by Alderman
MOTION CARRIED.
Smith to read
City Attorney Robert Bamburg read Resolution 471 at this time.
Alderman Fletcher moved, seconded by Alderman Sansing that
Resolution 471 (#5-94) be APPROVED.
Mayor Swaim recognized Mr. Glenn Davidson who asked that he be able
to address the Council.
4
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 19, 1994
7:00 P.M. -8:15 P.M.
Mr. Davidson related that he is being taxed by Pulaski County on
behalf of the two properties he owns which are on the condemnation
list adding that the assessed taxes are evidence that the County
does not consider the property to be condemned. He requested a
letter from the City that might enable him to get his taxes reduced
with regard to the property. He related that he would like to have
specific recommendations of improvements in order to have his
properties removed from the condemnation list. He asked that he be
allowed to re-address other comments.
In response to questions posed by Alderman Ray, Mr. Davidson
related that the houses are not for sale or rent but are currently
boarded up after the windows had been broken. He related that he
felt that it would cost $800.00 in repairs in order to make it
livable. He then related that he would like the opportunity to do
this expressing to Alderman Ray that it would take 6 months.
Ms. Glenda Casey Pruitt of 129 Galloway Circle addressed Council
expressing that along with assistance from HUD she was able to make
necessary repairs to her home which was almost condemned. She
related that she would also like to talk about the area surrounding
902 Church Street. She pointed out that adjacent to 902 Church is
two vacant lots where a store existed in the past adding that there
is nothing in the area for the children. She then related that in
the summer the children and teenagers of what is called the "New
Town Area" come out in a large population and that there is nothing
for them to do which is why she is here to ask the Council for
basketball goals, a laundry mat and a car wash. She related that
sometimes late in the sununer there is violence among the teenagers
of the neighborhood. She related some of the work she has been
able to accomplish with the problem of violence in Little Rock
which earned her a recognition award from Mr. Bill Clinton and that
she would like to help her own neighborhood. She related some
activities which were available when she was growing up are no
longer available to the children today.
Alderman Ray related that only one block away is Johnson Park for
the children of the area.
Discussion ensued as to the awareness by the owners of the
condition of the houses.
Mr. Davidson re-addressed the Council relating that Community
Development assessed repairs of six houses on the rental re-hab
program at twenty-five to twenty-nine thousand dollars each. He
stated that he could do the repairs for a thousand dollars each.
5
17
/<f -------------------
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 19, 1994
7:00 P.M. -8:15 P.M.
Alderman Ray related that a thousand dollars would help as far as
the aesthetics but that the house would still not be a place where
people could live comfortably.
Mayor Swaim related that there was some misinformation because the
loan limit for the rental re-hab program was ten-thousand dollars
with a maximum amount that could be invested. He related that the
houses have been in dis-repair since 1989.
Mr. Tony Ply of the Community Development Programs related that the
Southern Building Code has been adopted by the City of
Jacksonville. He pointed out many non-conforming standards of the
Sunnyside houses. He related that the estimate given to Mr.
Davidson in regard to rehabilitation was around twenty thousand for
the house in question. He then listed all necessary repair work
needed to bring the house within code and related that the
particular program he had discussed with Mr. Davidson was one of a
seventy-five hundred dollar match program.
Alderman Knight related upon investigation by the City that the
houses listed in Resolution 471 were found to be unsafe, unsound,
and unsanitary. She related that she had viewed the properties and
agreed that they were a blight to the community. Rather than
removal of Mr. Davidson's property, Alderman Knight suggested
repair or sale to someone who would improve the property.
Mr. Davidson continued that his houses have no structural defects.
In the course of discussion it was pointed out that the City
adheres to the Southern Building Code which is updated regularly.
Mr. Davidson expressed that he would be receptive to block grant
monies for improving his properties, which Mayor Swaim stated are
no longer available.
The City Engineer presented a video of the properties under
discussion. The consensus of the Council was that the properties
were unsafe, unsound, and unsanitary.
There were comments from Alderman Ray, Alderman Fletcher and
Alderman Williamson urging repair or removal of Mr. Davidson's
properties.
At this time the MOTION CARRIED.
b. ORDINANCE 1022 (#5-94)
6
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 19, 1994
7:00 P.M. -8:15 P.M.
AN ORDINANCE AMENDING JACKSONVILLE MUNICIPAL CODE SECTION 8. 08. 030
ET.SEQ. TO PROVIDE FOR THE REMOVAL AND STORAGE OF ABANDONED OR
INOPERABLE BOATS, MOTOR VEHICLES, AND/OR TRAILERS; DECLARING AN
EMERGENCY; AND, FOR OTHER PURPOSES.
Mayor Swaim suggested that Council have an opportunity to review
Ordinance 1022 (#5-94)
In response to a question posed by Alderman Wilson, City Attorney
Robert Bamburg related that the most significant changes are to
more accurately define an abandoned or inoperable vehicle which is
being expanded to include boats, trailers, abandoned golf carts
etc •. He then related that it provides under the public property
section basically the same thing that the police department has
been doing since the state statue of 1989 removing the property if
it is in three feet of a public right-of-way within 24 hours, 72
hours within six feet of a public right-of-way and providing a 15
day period of time for private property after the vehicle is
tagged. He said that after that period of time, the police
department will be contacted by the Code Enforcement Officer and
the police department will go through the process as required by
state law. He pointed out that if there is a conflict over the
determination by the Code Enforcement Officer there is an appeals
process to the Board of Adjustment and if the Board of Adjustment
agrees with the determination of the Code Enforcement Officer then
the owner will have three days to correct the violation. He added
that any towing cost incurred will be the responsibility of the
vehicle owner under state law.
Consensus of the Council was to review Ordinance 1022 (#5-94) and
take action at the next regularly scheduled City Council Meeting.
APPOINTMENTS:
ANNOUNCEMENTS:
SEASONAL NOISE INCREASE
Mayor Swaim related that as citizens are working outside in their
yards and washing cars the Police Department has started receiving
more complaints calls regarding the noise from radios. He related
that the Police Department will stringently enforce the noise
ordinance addressed this issue.
SANITATION TRASH PICK-UP
Public Works Director Skip Spears related that during this time of
year many citizens will have trees cut down by tree service
companies. He related that this is beyond the scope of City
7
l :<P
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 19, 1994
7:00 P.M. -8:15 P.M.
service adding that most of the reputable tree service companies in
the area are aware of this and will haul the cut tree themselves.
He related that there will be advertising in efforts to inform the
citizens that if they contract for this type of service the City
will not be responsible for pickup except at an additional charge
on a time permissible basis. He related that for a full trailer
load the charge is fifty dollars while if that same trailer load
were taken to the landfill it would cost almost one hundred dollars
and state law now states that this type of dumping is no longer
allowable.
Mayor Swaim related that the Ordinance states that a contracted
tree service company is responsible for hauling the trees they cut
down. He related that if a small amount is cut the limbs will
still be hauled by the City.
Public Works Director Spears related that the limbs cut should not
be over six feet in length or larger than six inches in diameter.
He related that two times a year it becomes difficult to keep up
with the limbs and leaves pick-up.
Mayor Swaim reminded that during the last full week of a month the
limbs and leaves pick-up is alternated to accommodate a large item
pick-up that goes to the landfill. He related that during this
time it is most likely that trash pick-up will run behind. He said
that he hoped the new truck will help the situation adding that a
new employee may have to be added to further help keep the pick-ups
from running behind.
HIGHWAY 161 EXPANSION UPDATE
City Engineer Reel related information from the Chief Engineer of
the State Highway Department regarding the expansion of Highway 161
stating that everything is on schedule. He related that the
Highway design will be completed in two weeks adding that the
Highway Department would be willing to send a representative to
address Council at that time.
Discussion ensued as to the need of five lanes versus a three lane
expansion with regard to property loss in right-of-way
acquisitions.
Mayor Swaim related that it is based on traffic count and projected
growth and determined that five lanes would be necessary. He
stated that the City will lose a lot to right-of-ways and since the
project is funded by the Highway Department they will not build a
road that is less than what they determine the traffic needs will
be.
8
CI'lY OF JACKSONVILLE, ARKANSAS
REGULAR CI'lY COUNCIL MEE'liNG
MAY 19, 1994
7:00 P.M. -8:15 P.M.
Mrs. Francis Campbell thanked Mayor Swaim and the Council for their
concern for the citizens of Sunnyside Addition. She related other
instances of concern which may need to be addressed by the Council.
POLIC E SUB-STAT I ON/CDBG
Mayor Swaim related that the house is nearing completion which will
provide more police protection very soon for persons in the
Sunnyside area.
ADJOURNMEN'l:
Alderman Fletcher moved, seconded by Alderman Ray that the meeting
adjourn at approximately 8:15 p.m.
Respectfully,
~:a .~~) ~M. Leona;d..
City Clerk-Treasurer
9
~I
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMBER IAXOD594
Hot Mi~ Asphaltic Concrete
QTY. I DESCRIPTION
1994 Asphalt Overlay Program
1. I I 100 -200 Tons
2. 200 -500 Tons
3. 500 -1000 Tons
4 . 1000 -2000 Tons
5 . 2000 -4000 Tons
6. over 4000 Tons
Estimated Quantity needed for the
City to be 7000 Tons.
TOTAL PRICE
TERMS
RECOMMENDED BIDDER
~
I
DEPT . street
Hogan
Construction
I AMOUNT
I
I $40.oo
35.00
29.00
27.80
27.80
·27.80
DATE 5-18-94
I
E.C. Rowlett
Construction
I AMOUNT
I
$26.15
26.15
26.15
26.15
26.15
26.15
TIME 1 o · oo a m
Freshour
Construction
$35.00
30.00
22.62
22.62
22.62
22.62
OPENED BY Ma ~o r swdm ~
TABULATED BY 1 ; r ue k J y ,
"""""
Cranford
Construction
AMOUNT I
I I
24.50
24.50
22.32
22.32
22.32
22.32
UI'HI I AMOUNT p
I
j
CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
JUNE 2, 1994
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
a.
Regular City Council Meeting
May 19, 1994
Regular City Council Meeting
May 5, 1994
ORDINANCE 1023 (#6-94) Waiving
Competitive Bidd ing for Repairs
to Fire Truck
BID: Martin Street Sidewalk
DISCUSSION: Transition/Consultant
ORDINANCE 1022 {#5-94) Abandoned
or Inoperable Motor Vehicles
b. ORDINANCE 1024 (#7-94) Municipal
Property Owners Recreationa I
Improvement District
c. Petty Cash Increase/City Clerk•s
Office
d. PRESENTATION: Vietnam Veterans
e. BID: Animal Shelter Expansion
-------------
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 2, 1994
7:00 P.M. -8:45 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on June 2, 1994 at the regular meeting place of the
Council. Alderman Ray delivered the invocation after which Mayor
Swaim led the standing audience in the "Pledge of Allegiance" to
the flag.
Mayor Swaim expressed appreciation for those in attendance.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray,
Williamson, Keaton and Twitty answered ROLL CALL.
Fletcher and Sansing arrived at approximately 7:05 p.m.
TEN (10), ABSENT (0).
Wilson,
Alderman
PRESENT
Others present for the meeting were: City Attorney Robert E.
Bamburg, Deputy City Clerk Susan Goings, City Engineer Duane Reel,
Public Works Coordinator Skip Spears, Mayoral Aide and Personnel
Director Michael Beeman, Safety and Training Coordinator Betty
Higgins, Finance Director Paul Mushrush, Parks and Recreation
Director Annabelle Davis, Community Development Director Tony Ply,
Economic Development Director Phil Sullivan and Associate Rona
Scott, Fire Chief Rick Ezell, Police Chief Larry Hibbs, other city
employees, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of May 19, 1994 for study and action at the next Regular
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alde~an Wilson moved, seconded by Alderman Keaton that the minutes
of the Regular City Council Meeting of May 5, 1994 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT: ORDINANCE 1023 ( #6-94)
Bidding for Repairs of Fire Truck
Waiving Competitive
Mayor Swaim recognized Fire Chief Rick Ezell who remarked that the
pumper truck to be repaired is approximately seventeen years old
relating that last year the engine was rebuilt. He said that major
repairs are now needed including a transmission and engine,
1
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 2, 1994
7:00 P.M. -8:45 P.M.
estimating a three week time period to complete the repairs. He
said that Walt Bennett Ford has been chosen because they are a
major large truck distributor and that it is important that a quick
turn-around job be done on the truck. He said that the reserve
pumper in the department is nineteen years old.
Mayor Swaim related that funds are being saved to purchase a new
pumper truck adding that close to fifty thousand should be
available by the end of the year.
Chief Ezell pointed out that the Aerial Truck can be substituted as
a pumper truck if it needs to be used in that capacity.
Alderman Wilson moved, seconded by Alderman Knight, to place the
Ordinance on FIRST READING. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted
AYE. NAY ( 0) • Motion received nine (9) affirmative votes, (0)
negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg
read the Ordinance for the FIRST TIME.
Alderman Ray moved, seconded by Alderman Keaton to suspend the
rules and dispense with the reading of the Ordinance in its
entirety. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing,
Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE.
NAY (0). Motion received ten (10) affirmative votes, (0) negative
votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Lewis, to ACCEPT the
Ordinance on FIRST READING. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED.
Alderman Sansing moved, seconded by Alderman Ray, to place the
Ordinance on SECOND READING. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received ten (10) affirmative
votes, ( 0) negative votes. MOTION CARRIED. Whereupon, City
Attorney Bamburg read the Ordinance for the SECOND TIME.
Alderman Keaton moved, seconded by Alderman Lewis, to suspend the
rules and place the Ordinance on THIRD AND FINAL READING. ROLL
CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty voted AYE. NAY ( 0) • Motion
received ten (10) affirmative votes, (0) negative votes. MOTION
CARRIED. Whereupon, City Attorney Bamburg read the Ordinance for
the THIRD AND FINAL TIME.
2
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 2, 1994
7:00 P.M. -8:45 P.M.
Alderman Smith moved, seconded by Alderman Sansing, that Ordinance
be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received ten (10) affi~ative
votes, (0) negative votes. MOTION CARRIED.
Alderman Keaton moved, seconded by Alderman Smith, that the
EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE. NAY (0) Motion received ten (10)
affi~ative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE ADOPTED AND NUMBERED 1023 THIS 2ND DAY OF JUNE 1994.
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & REC DEPARTMENT: DISCUSSION: Transition Consultant for the
new Community Center
Mayor Swaim recognized Parks and Recreation Chairman Mrs. Pat Bond
who related that she would like to request permission for the Parks
and Recreation Commission to begin the search for a transition
manager to help with the enormity of the project that has been
undertaken. She related that the desire is for a manager from the
outside to help organize and implement in the beginning stages.
She related that this needs to include the whole Parks and
Recreation program not just the new Community Center adding that it
will save time having to go back re-do things.
Alderman Keaton stated that he was in agreement with Mrs. Bond's
statement pointing out the complexity of the new center and the
recreational programs requiring complex managing procedures.
In response to a question posed by Alderman Fletcher Mrs. Bond
related that it is her understanding that there are firms or groups
that are available for employment of this nature. She related that
an estimated guess with regard to salary could be around $30,000.00
dollars.
Mayor Swaim related that everyone involved has worked very hard to
build a center that the city can be proud of adding that the center
needs to begin with the best advantages with the use of the
programs. He related that part of the funding may be available
from the Parks and Recreation budget with the balance coming from
the Contingency Fund. He then related that the Council approved
3
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 2, 1994
7:00 P.M. -8:45 P.M.
matching funds for a grant program which only a portion was
approved by the government adding that the balance of those funds
could be applied in this area.
Mayor Swaim related that part of the funds needed to hire a
consultant would not only pay for the person or group to evaluate
what is needed but also for the implementation of those programs
and "getting things off on the right foot"; giving the public the
best advantage with regard to the new community center.
Alderman Fletcher related that hiring someone to coordinate and
implement the beginning stages of the center and the programs would
pay for his salary in the long run with regard to maintenance.
Mayor Swaim related that while the Parks and Recreation Commission
is not asking to allocate funds tonight they will write an RFP
asking for permission to bid proposals.
Alderman Smith related that he is in favor of proceeding with
proposals.
Alderman Wilson moved, seconded by Alderman Knight to allow the
Parks and Recreation Commission to solicit proposals with regard to
hiring a transition consultant for the new Community Center and the
Parks and Recreation programs. MOTION CARRIED.
Alderman Wilson remarked that he hoped that the user fees would
cover the maintenance cost of the new building, adding that he felt
this would be an item closely viewed.
Mayor Swaim related the need to make the strongest effort to make
this facility available to everyone regardless of income. He added
that there is also the necessity to balance the budget helping to
provide the funds as with other recreational activities in the
community.
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: ORDINANCE 1022 (#5-94)
AN ORDINANCE AMENDING JACKSONVILLE MUNICIPAL CODE SECTION 8. 08. 030
ET. SEQ. TO PROVIDE FOR THE REMOVAL AND STORAGE OF ABANDONED OR
INOPERABLE BOATS, MOTOR VEHICLES, AND/OR TRAILER; DECLARING AN
EMERGENCY; AND, FOR OTHER PURPOSES.
4
2.8
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 2, 1994
7:00 P.M. -8:45 P.M.
Alderman Smith moved, seconded by Alderman Sansing, to place the
Ordinance on FIRST READING. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Keaton to suspend the
rules and dispense with the reading of the Ordinance in its
entirety.
Alderman Wilson related that he would be willing to vote for the
motion if it is followed by discussion regarding the differences
relating to new enforcement as opposed to current enforcement.
ROLL CALL: Aldermen: Sansing, Ray, Wilson, Williamson, Keaton and
Twitty voted AYE. Alderman Knight, Smith, Lewis, and Fletcher
voted NAY. Motion received six (6) affirmative votes, (4) negative
votes. MOTION FAILED lacking a two-thirds majority vote.
Whereupon, City Attorney Bamburg read the Ordinance in its entirety
for the FIRST TIME.
City Attorney Bamburg gave the following highlights with regard to
changes if the ordinance is approved: (1) provision for removal of
vehicles from private property within fifteen days unless
contested, otherwise, on the sixteenth day the Police Department
will get the VIN number, the license plate number, the address, and
etc •• of the last registered owner and provide that to the towing
and wrecker service who will remove the vehicle from private
property. (2) if contested by the owner, he must file a notice
requesting a hearing with the office of the City Clerk within ten
day from the date he is sited which the same day the Code
Enforcement Officer issues a tag on that vehicle. The matter is
heard by the next regularly scheduled meeting of the Board of
Adjustment. If the judgment of the Code Enforcement Officer is
upheld, the owner has seventy-two hours from that date to remove
the vehicle, otherwise, the Police Department will have it removed
by a wrecker service. (3) the City's responsibility ends once the
towing company becomes involved. This ordinance makes enforcement
more efficient and is patterned from those governing surrounding
cities primarily North Little Rock whose time period is three days
instead of fifteen.
Discussion ensued as to the intent of the ordinance with regard to
exceptions in certain areas concerning delayed repair of vehicles
and the manpower needed to enforce the ordinance.
5
j
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 2, 1994
7:00 P.M. -8:45 P.M.
Mayor Swaim related that the difference in the days from thirty to
fifteen should not be a problem adding that. the major addition to
the ordinance provides for towing authority on private property
taking out the extensive process before the city could have an
inoperable vehicle towed. He stated that the Council might want to
change from the fifteen day period to the present thirty day period
recommending that the towing ability be provided. Mayor Swaim
pointed out that this ordinance does not change the towing ability
with regard to vehicles on public property.
Discussion ensued as to the state of inoperablility with regard to
trailers and boats where City Attorney Bamburg related that usually
the Bill of Assurance of most subdivisions will address this issue.
He then stateg that the time factor is to be determined by the
Council which gave him direction in draftin9 the ordinance.
Mayor Swaim pointed out that zoning regulations will also regulate
the use of trailers.
Alderman Knight stated that she did not have a problem with the
fifteen day period adding that she has received a number of calls
from her constitutes in favor of the ordinance. She related that
her feeling from this is that the general public wants the
community cleaned up.
Mayor Swaim asked if there is any Council member who would like to
amend the ordinance in any way.
It was proposed that in Section One under definitions it should
read thirty days instead of fifteen days.
Alderman Fletche.r moved, seconded by Alderman Lewis to amend
Ordinance 1022 by substituting (30) thirty days for (15) fifteen
days throughout the ordinance.
In response to a question posed by Alderman Knight, City Attorney
Bamburg related that the decision by the assigned committee had
looked at the ordinance from North Little Rock time period of three
days. The committee was of the feeling was that three days would be
too extreme. In looking at the time period involved with the court
process, under the thirty day ordinance the committee felt that
going down to fifteen days and using the Board of Adjustment
process, which is quicker and easier for both the enforcement side
and the public side, would narrow the window of time it takes to
complete the process. He pointed out that this reduces the maximum
6
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 2, 1994
7:00 P.M. -8:45 P.M.
time period from up to four months to two months with regard to the
time factor it takes for the courts to conduct the plea and
arraignment noting a "waiting" period due to the case load.
Alderman Fletcher remarked that with regard to the ordinance
dealing with the mowing of lots it can take up to six months for
the whole process.
Mayor Swaim restated the motion to amend before Council asking if
they are prepared to vote at this time.
ROLL CALL: Aldermen: Lewis, Fletcher, Keaton, Twitty voted AYE.
Alderman Knight, Smith, Sansing, Ray, Wilson, and Williamson voted
NAY. Motion received four (4) affirmative votes, (6) negative
votes. MOTION FAILED lacking a majority vote.
Alderman Wilson moved, seconded by Alderman Knight, to ACCEPT the
Ordinance on FIRST READING. ROLL CALL: Aldermen: Knight, Smith,
Sansing, Ray, Wilson, Fletcher, and Williamson voted AYE. Aldermen
Lewis, Keaton and Twitty voted NAY. Motion received seven (7)
affirmative votes, (3) negative votes. MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Smith, to place the
Ordinance on SECOND READING.
At this time the Council heard remarks from a citizen requesting
clarification concerning what the state of violation for a boat
with a separate trolling motor would be.
City Attorney Bamburg related that there is a separate definition
for boats in the ordinance adding that if the boat is seaworthy it
is considered to operable.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
and Twitty voted AYE. Aldermen: Fletcher, Williamson, and Keaton
voted NAY. Motion received seven (7) affirmative votes, three (3)
negative votes. MOTION CARRIED. Whereupon, City Attorney Bamburg
read the Ordinance for the SECOND TIME.
Alderman Sansing moved, seconded by Alderman Smith, to suspend the
rules and place the Ordinance on THIRD AND FINAL READING.
Alderman Fletcher related that his vote would be NAY expressing
that he would like more time for public input.
Alderman Wilson requested clarification stating that as long as the
7
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 2, 1994
7:00 P.M. -8:45 P.M.
citizens will generally take care of their property there should
not be any complaints from the neighbors. He related that he
thinks the Council is attempting to solve a problem that exists
with the hope that a another problem is not being created. He
stated that he felt that the general public would be reasonable
allowing neighbors to store items and not complain needlessly. Be
related that if it turns out that the passage of this ordinance
creates more problems than it solves he would hope the Code
Enforcement Officer will notify the Council.
Alderman Ray stated that it has been his experience that the
"Weekend Mechanic" always has an old vehicle that sits for six
months waiting for repairs until it creates problems, explaining
that if he were the neighbor to complain he would expect the City
to move that car.
Alderman Lewis related that he would like to express a problem with
the time period not with the moving of the car. He stated that
even with the leniency provided once it is law, it must be enforced
as law.
ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson,
Williamson, and Twitty voted AYE. Aldermen: Lewis, Fletcher, and
Keaton voted NAY. Motion received seven (7) affirmative votes,
three ( 3) negative votes. MOTION CARRIED. Whereupon, City
Attorney Bamburg read the Ordinance for the THIRD AND FINAL TIME.
Alderman Knight moved, seconded by Alderman Smith, that the
Ordinance be APPROVED ~D ADOPTED. ROLL CALL: Aldermen: Knight,
Smith, Sansing, Ray, Wilson, Williamson, and Twitty voted AYE.
Aldermen: Lewis, Fletcher, and Keaton voted NAY. Motion received
seven (7) affirmative votes, three (3) negative votes. MOTION
CARRIED.
ORDINANCE ADOPTED AND NUMBERED 1022 THIS 2ND DAY OF JUNE 1994.
b. ORDINANCE 1024 (#7-94)
AN ORDINANCE ESTABLISHING A MUNICIPAL PROPERTY OWNERS RECREATIONAL
IMPROVEMENT DISTRICT FOR PENNPOINTE SUBDIVISION; DECLARING AN
EMERGENCY; AND, FOR OTHER PURPOSES.
Mayor Swaim asked that the City Attorney remove the word municipal
before reading of the ordinance, stating that it implies that it is
owned and operated by the City, which is not going to be the case.
He asked if this would change the effectiveness if the word
municipal were deleted from the title of the ordinance?
8
3!
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 2, 1994
7:00 P.M. -8:45 P.M.
City Attorney Bamburg related that it must have a label of suburban
or municipal, something of that nature, to imply location. He
stated the term municipal was used since location is inside the
City limits.
It was the consensus of the Council that the ordinance heading read
as follows:
AN ORDINANCE ESTABLISHING PENNPOINTE MUNICIPAL PROPERTY OWNERS
RECREATIONAL IMPROVEMENT DISTRICT FOR PENNPOINTE SUBDIVISION;
DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Alderman Keaton moved, seconded by Alderman Knight, to place the
Ordinance on FIRST READING. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED. Whereupon, City
Attorney Bamburg read the Ordinance for the FIRST TIME.
Alderman Keaton moved, seconded by Alderman Smith to suspend the
rules and dispense with the reading of the Ordi nance in its
entirety. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing,
Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE.
NAY (0). Motion received ten (10) affirmative votes, (0) negative
votes. MOTION CARRIED.
Alderman Fletcher moved, seconded by Alderman Smith, to ACCEPT the
Ordinance on FIRST READING. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED.
Alderman Keaton moved, seconded by Alderman Wilson, to place the
Ordinance on SECOND READING. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED. Whereupon, City
Attorney Bamburg read the Ordinance for the SECOND TIME.
Alderman Keaton moved, seconded by Alderman Twitty, to suspend the
rules and place the Ordinance on THIRD AND FINAL READING. ROLL
CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion
received ten (10) affirmative votes, (0) negative votes. MOTION
CARRIED. Whereupon, City Attorney Bamburg read the Ordinance for
the THIRD AND FINAL TIME.
9
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 2, 1994
7:00P.M. -8:45 P.M.
Alderman Fletcher moved, seconded by Alderman Knight, that
Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton
and Twitty voted AYE. NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Keaton moved, seconded by Alderman Twitty, that the
EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE. NAY (0) Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE ADOPTED AND NUMBERED 1024 THIS 2ND DAY OF JUNE 1994.
c. Petty Cash Increase for the City Clerk's Office
Alderman Smith moved, seconded b]r Alderman Wilson to increase the
amount of petty cash in the City Clerk's Office from $50.00 to
$200.00. MOTION CARRIED.
d. PRESENTATION: Vietnam Veterans/Vertac
Alderman Sansing related that the Vietnam Veterans are a party to
the lawsuit against the burn. He related that he is the sponsor
for the presentation and felt that they deserved the right to speak
to Council adding that sponsorship of the item does not change his
position with regard to the burn.
Mr. Paul Howell addressed the Council regarding the twenty years of
legislation regarding health care and environmental issues
involving Vietnam Veterans. He related that in 1989 legislation
was passed concerning the health and environmental effects of agent
orange adding that the first payment has not been made as of 1994.
He related that he understood that this is in federal court and
that the City has its hands tied adding that it owes an obligation
to its twenty-nine thousand citi2:ens. He read newspaper articles
referring to the procedures of dealing with toxic waste. He
related the concern on a national level by his organization for
getting rid of dioxin. He pointed out that his organization has
asked for the help of the senators and state representatives with
the endeavors of the lawsuit and is asking the same from the City
of Jacksonville with a letter to Carol Browner, Administrator of
the Environmental Protection Agency, with regard to the concerns of
the burn. He stated concerns over the inconsistencies involving
Vertac adding that they have gotten rid of 80% of the D waste and
that the T waste is only 5% gone. He stated that the real concern
is that the T waste is one thousand times more toxic than the D
waste. He stated concerns about the recent fire and the available
10
-~-----------------------
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 2, 1994
7:00 P.M. -8:45 P.M.
equipment on site. He asked the Council to consider making a
public statement regarding their position on the burn.
Mr. Bob Stroud said that the work done with veterans by Mr. Howell
is commendable. He stated he is in favor of the burn because the
hazardous was te is too dangerous to move. He further related that
the burn is 2/3 completed and he asked that the Council write a
letter in favor of the burn.
Alderman Knight she would not mind making a public statement, that
she felt the same as she has in the past, stating "If I thought the
burn wasn't safe I would move."
Alderman Fletcher stated he was never against getting rid of the
waste, just the method of burning. He stated that this is the only
thing offered by the government. He pointed out that, with
reference to the recent fire, the kiln had nothing to do with the
fire. He stated he has peace about the burn.
Alderman Ray related that he made agent orange at Hercules for
three years, stating that the waste was buried at the time. He
stated he has faith that they are doing what is best at present.
Mayor Swaim summarized by pointing out the rights of the people who
live closest to the plant and their desire to have the hazardous
waste burned. He also pointed out the possibility of lighting
causing an uncontrolled fire .
Mr. Howell related his concerns for the health of Jacksonville
residents. He stated that some of the Vietnam Veterans came to him
with their concerns adding that he is asking that Council
acknowledge the package presented to them showing hea l th care risks
involved. He apologized to Council if he may have mislead in his
account of the recent fire adding that his interest is that there
is not fire equipment provided by the federal government on site.
He reiterated that he would like a public statement from Council
sharing the concerns and a letter to Carol Browning acknowledging
the packet received from Mr. Howell's organization. He stated that
he would make available a packet of the options in regard to the
burn.
Alderman Fletcher stated he was aware of other options with regard
to dealing with hazardous waste, however, he related that this is
the only option for Jacksonville as per the government. He
reminded Mr. Howell that the Council tried other action in the past
and was threatened with a law suit from the State, adding that any
action at this point would only muddy the water.
11
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 2, 1994
7:00 P.M. -8:45 P.M.
Mayor Swaim read a quote from a letter written by Senators Bumpers
and Pryor, "We are also requesting that you also provide us
information relating to any real or potential threat due to
continued storage of hazardous substance at the Jacksonville plant
as well as the safety factors that may be made more serious by
continued delays". He stated that the people who live near the
Vertac Plant have related to him that they feel it is more
dangerous to remain there than it is to burn.
APPOINTMENTS:
ANNOUNCEMENTS: Mayor Swaim informed the Council of recent
complaints concerning the violation of the noise ordinance and
related that he has spoken with Chief Hibbs who is making an effort
to control the situation better.
DEVIATION .IN AGENDA:
Mayor Swaim related that the bids before Council were not on the
agenda due to a later opening date for those bids.
Alde~an Smith moved, seconded by Alde~an Knight to suspend the
rules and place two bids on the agenda, one dealing with the Martin
street sidewalk construction and the other dealing with the Animal
Shelter expansion. MOTION CARRIED.
MARTIN STREET SIDEWALK
Mayor Swaim related that the sidewalk is proposed from Hwy 161 at
the Recreation Center down to James Street along Martin which would
provide a sidewalk that would go all the way down town to Main
Street. He stated that as a disruptive process time is the main
consideration adding that a completion time frame needs to be a
major factor concerning acceptance of bid.
Alderman Smith moved, seconded by Alderman Knight to accept the low
'bid from versatile, Inc. for $32,901.00 with the stipulation that
the contractor complete the contract within a reasonable amount of
time to be determined by the City. MOTION CARRIED.
Mayor Swaim related that the funds have been allocated from the
Street Department and are budgeted funds.
ANIMAL SHELTER EXPANSION
Mayor Swaim related that these funds will be allocated from the
Capitol Improvement Fund adding that it has taken almost a year to
find an acceptable plan that is affordable. He related that the
City Engineer was able to save some money by having the plans drawn
12
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 2, 1994
7:00 P.M. -8:45 P.M.
in his office. He related that the only bidder has performed
satisfactory work for the city in the past.
Alde~an Knight moved, seconded by Alderman Smith that the low bid
from K & E construction in the amount of $25,430.00 be accepted
and funded from the Capitol Improvement fund. MOTION CARRIED.
HWY 161 WIDENING PROJECT
Discussion ensued as to drainage concerns with regard to the
project. City Engineer Reel related that the two major drainage
areas that are served in the area are being adequately addressed by
the Hwy Department adding that they have a good drainage design.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 8:45 p.m.
Respectfully,
~X--~ ~ M. Leonar
City Clerk-Treasurer
-=~~g~ MAYOR ~
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CITY OF JACKSONVILLE
TABULATION SHEET BID NUMBER JAX00794
Martin Street Sidewalk Construction
DESCR1PTION
Sidewalk 4' wide x 4'' thick
(with fibermesh)
TOTAL PRIC~
DEPT. str~~t DATF 6-1-Q 4 TIME
Versatile, Inc / Lambert Const.
AMOUNT I o'-S't f-'r-I AMOUNT
$16.50 l$32901.00 1 $16 '.52 l$32935 .
10·15 am
Lyle's Const .
AMOUNT
39350 .0
OPENED BY Duane Reel
TABULATED .BY Liz Tuck
AMOUNT
RECOMMENDED BIDDER r , 1 ... 1 1
\
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AMOUNT
CITY OF JACKSONVILLE
TABU LA TION SHEET BID NUMBE R .JA X q4006
Animal Shelter Expansion
1 1 Animal Shelter Expansion
TOTAL PRICE
TERMS
RECOMMENDED BIDDER
\\
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DEPIAnimal Con t rol DATE 6-1-94
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K & E Const . ~
25430 .00
OPENED BY W\.H.UH~ ~\~~.~. r -1\'A :-
TIME 1 o ·no a m TABULATED BY 1 , z r w " q= ·
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AMOUNT
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City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(Police Department)
(CDBG)
(Fire Department)
(Animal Control)
6. WATER DEPARTMENT:
JUNE 16, 1994
a.
b.
c.
d.
Regular City Council Meeting
June 2, 1994
Regular City Council Meeting
May 19, 1994
Regular Monthly Report/May 1994
Regular Monthly Report/May 1994
Regular Monthly Report/May 1994
Regular Monthly Report/May 1994
7. WASTEWATER DEPARTMENT: LAND SALE: West Treatment Plant
RESOLUTION 472 (#6-94)
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
Request to Accept Bid/Carpet for
Police Department
Request to Accept Sid/Harpole
Drainage
A G E N D A: continued
June 16, 1994
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
observation of Independence Dayllll
ADJOURNMENT
a. LAND TRANSFER: Rebsamen Medical
Subdivision #1 -lot #6 for lot #4
RESOLUTION 473 (#7-94)
b. Renewai/Pafford Ambulance Transfer
Service
c. DISCUSSION: Digital Display Radar
d. DISCUSSION: Establishing an .. Our Club ..
City Hall will be closed Monday July 4th in
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 16, 1994
7:00 P.M. -8:00 P.M.
REGULAR CITY COUNCIL MEETING -CITY BALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on June 16, 1994 at the regu.lar meeting place of
the Council. Alderman Lewis delivered the invocation after which
Mayor Swaim led the standing audience in the "Pledge of Allegiance''
to the flag.
Others present for the meeting were: City Attorney Robert E.
Bamburg, Deputy City Clerk Susan Goings, City Engineer Duane Reel,
Public Works Coordinator Skip Spears, Finance Director Paul
Mushrush, Economic Development Director Phil Sullivan, Police Chief
Larry Hibbs, CDBG Director Tony Ply, other city employees,
interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of June 2, 1994 for study and action at the next Regular
City Council Meeting.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty answered ROLL CALL. PRESENT TEN
( 9 ) , ABSENT ( 1 ) •
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Lewis moved, seconded by Alderman Wilson that the minutes
of the Regular City Council Meeting of May 19, 1994 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
POLICE DEPARTMENT: REGULAR MONTHLY REPORT/MAY 1994
Alderman Smith moved, seconded by Alderman Wilson that the Regular
Monthly Report of the Jacksonville Police Department for the month
of May be APPROVED. Said report reflects: Computer Collections,
$52,881.61, Miscellaneous Payments $569.75, Report Copies $428.25
for a total Collections of $53,879.61 ROLL CALL: Aldermen:
Knight, Smith, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE, NAY (0). MOTION CARRIED.
FIRE DEPARTMENT: REGULAR MONTHLY REPORT/MAY 1994
Alderman Smith moved, seconded by Alderman Wilson that the Regular
Monthly Report for the month of May 1994, of the Jacksonville Fire
Department be APPROVED. Said report reflects an estimated fire
loss of $59,800.00. ROLL CALL: Aldermen: Knight, Smith, Lewis,
Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE.
HAY 0. MOTION CARRIED.
1
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 16, 1994
7:00 P.M. -8:00 P.M.
CDBG: REGULAR MONTHLY REPORT/MAY 1994
Alderman Wilson moved, seconded by Alderman Knight that the Regular
Monthly Report for May 1994, of the Community Development
Department be APPROVED. Said report reflects:
Informal Meetings • • • • . • • • . • • • • • • • • • • • • • • • . • • • . • • • • • • • • • • 1
Public Bearings. • • • • • • • • • • . . • • • • • • • • • • • • • • • • • • . • • • • • • • • • • 0
a. Letters to prospective applicants ••••••••••••••••••••• 0
b. Applications received ••.•••••••••••••••••••••••••••••• 0
c . Bid Advertised. • • • • • • • . • . • • • • • • • • • • • • • • • • . • • • . • • • • • • • • 3
d. Work write-ups & estimates ••••••••••••••••••••••••••• 2
e. Pre-construction conferences •••••••••••••••••••••••••• 2
f. Appraisals & Environmental reviews ••••••••••.••••••••• 3
g. Interim Inspections ••••••••••••••••••••••••••••••••••• 28
h. Final Inspections ••••.•••••••••••••••••••••••••••••••• 2
i. Partial payments. • • • • • • • • • • • • • • • • • • • • • • • . • • • • • • • • • • • • • 0
j. Project Close-outs •.•••••••••••••••••••••••••••••••••• 2
k. Warranty Repairs. • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 4
Public Works:
a. Bids Received. • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 0
b. Interim Inspections ••••••••••••••••••.••.••.••.•.••••. 9
c. BUD Workshops. • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 1
d. Project Close-outs •.•••••••••••.•••••••••••••••••••••• 0
ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Wilson, Fletcher,
Will iamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED.
DEVIATION IN AGENDA:
Mayor Swaim recognized Public Works Director Skip Spears to update
the Council regarding sanitation pick-up activity within the city.
Mr. Spears related that the recent thunderstorms have resulted in
an extraordinary amount of yard waste pointing out that during June
of 1993 the department picked up 106 trailer loads of yard waste.
He said that this month as of 4:30 p.m. June 16, 103 trailer loads,
three short of the entire month a year ago. He related that
Saturday work and two hours overtime daily is the schedule at this
time. He stressed that truck maintenance is a concern with the
continued heavy usage. He stated the position the City takes with
regard to professional tree services for citizens, mentioning also
work done by Arkansas Power & Light Co. with regard to tree
trimming. He said that anything related to storm damage, if cut to
ordinance specifications, will be picked up.
He said that "large item" pick-up will be as scheduled the last
week of the month. He expressed appreciation for those people who
are bringing waste to the tub grinder.
2
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 16, 1994
7:00 P.M. -8:00 P.M.
Mayor Swaim presented a photograph of the yard waste which has been
collected and waiting to be ground at the tub grinder.
Alderman Wilson requested that information be released to the press
every week or so to inform the community regarding sanitation pick-
up activity.
Mayor Swaim pointed out that th1ere has not been a change in the
ordinance governing collections in the Sanitation Department.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
LAND SALE: West Treatment Plant RESOLUTION 472 (#6-94)
A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO APPROVE AND
EXECUTE ALL DOCUMENTS NECESSARY REGARDING THE SALE OF 6. 54 ACRES OF
JACKSONVILLE WASTEWATER UTILITY WEST TREATMENT PLANT PROPERTY;
AND, FOR OTHER PURPOSES.
Mayor Swaim noted that the property backs up to the industrial area
off Redmond loop. He said that the city gave opportunity for
anyone to bid on the property and that one bid was acceptable.
Alderman Wilson moved, seconded by Alderman Knight that Resolution
472 (#6-94) be READ. MOTION CARRIED. Whereupon City Attorney
Robert Bamburg read the Resolution.
Mayor Swaim pointed out that the property is not accessible to
anyone else but the property owners who back up to Redmond loop
because of EPA restriction regarding access to that site.
Alderman Knight moved, seconded by Alderman Wilson that Resolution
472 (#6-94) be APPROVED. MOTION CARRIED.
FIRE DEPARTMENT:
POLICE DEPARTMENT:
Request to Accept Bid/Carpet
Mayor Swaim recommended that the remodeled area at the Police
Department be carpeted using funds from the Capital Improvement
Fund. He noted that the carpet has been water damaged.
Alderman Knight moved, seconded by Alderman Wilson that the low bid
of $5, 980.98 from Sterling Paint to replace the carpet in the
remodeled addition of the Police Department be accepted and funded
from the Capital Improvement Fund. MOTION CARRIED.
Mayor Swaim related that the building is almost ready for Open
House.
3
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 16, 1994
7:00 P.M. -8:00 P.M.
STREET DEPARTMENT:
Request to Accept bid/Harpole Drainage
Mayor Swaim related that the low bidder, S & J Construction, has
performed satisfactory work for the City in the last two years. He
related that the funds can be drawn from the Drainage Fund.
Alderman Wilson moved, seconded by Alderman Keaton to ACCEPT the
low bid from S & J Construction for $74,820.36 with funding from
the Drainage Fund. MOTION CARRIED.
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: a. RESOLUTION 473 (#7-94)
A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO APPROVE AND
EXECUTE ALL DOCUMENTS NECESSARY FOR THE TRANSFER OF LOT 4, REBSAMEN
MEDICAL SUBDIVISION I; AND, FOR OTHER PURPOSES.
Mayor Swaim related that Rebsamen sold Lot 4 of the Rebsamen
Medical Subdivision for the purpose of constructing a dialysis
clinic. He then related that the purchaser has requested a lot
exchange adding that lot four touches the flood zone and would n ot
accommodate the size building to be constructed. He stated that
the lots are evenly valued.
Alderman Wilson moved, seconded by Alderman Smith to read
Resolution 473. MOTION CARRIED. Whereupon City Attorney Robert
Bamburg read the Resolution.
Alderman Ray moved, seconded by Alderman Wilson to suspend the
rules and dispense with the reading of the Resolution in its
entirety. MOTION CARRIED.
Alderman Ray moved, seconded by
Resolution 473. MOTION CARRIED.
Alderman
b. Renewal of the Ambulance Transfer Service
Wilson to APPROVE
Mayor Swaim related that the service was bid last year with the
option to renew for three years. He pointed out that if the City
is satisfied with the service the contract allows the City to renew
at the same price. He stated that Chief Ezell has related that he
is satisfied with the current service and recommends renewal.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 16, 1994
7:00 P.M. -8:00 P.M.
Alderman Smith moved, seconded by A1de~an Wilson to APPROVE the
renewal of the Pafford Ambulance Transfer contract for one year.
MOTION CARRIED.
c. Digital Display Radar
Police Chief Hibbs related that the device is not being used to
issue tickets but as a public relations service at this time.
Mayor Swaim related that it has been a major deterrent to speeders
because they are able to see how fast they are going. He then
related that the device is on loan from the City of Sherwood adding
that Chief Hibbs recommends the purchase of a Digital Display Radar
for the Jacksonville Police Department.
Chief Hibbs related that it would cost $1,795.00 a unit offor an
adequate size which can be serviced locally.
Alde~an Knight moved, seconded by Alderman Smith to APPROVE the
purchase of a Digital Display Radar for $1,795.00 plus tax from
C M I MPH. to be funded from the Equipment Fund. MOTION CARRIED.
Alderman Wilson suggested that the public be informed as to the
purpose and purchase of a Digital Display Radar.
Mayor Swaim related that education is the main purpose, hopefully
decreasing accidents and saving lives.
d. Establishing an "Our Club"
Mayor Swaim related that the Pulaski County Prevention Institute is
trying to establish youth programs in the communities of Pulaski
County. He related that the "Our Club" program was recommended
and has been successful in other areas, adding that the problem
here is the lack of a sponsor or organization that would take
responsibility. He related that the Jacksonville Boys and Girls
Club has tentatively accepted. He then related that based on the
pro rata of the population of Jacksonville our contribution comes
to $2,000.00. He stated that there will be a contract showing the
services for Jacksonville will be drawn up. He related that the
request is to take $2,000.00 from the Contingency Fund to help
establish an "Our Club" adding that if the Boys and Girls Club can
not participate, the City will work with some other organizations.
Alderman Wilson moved, seconded by Alderman Knight to donate
$2, 000. 00 from the Contingency Fund to help establish an "Our
Club". MOTION CARRIED.
5
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APPOINTMENTS:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 16, 1994
7:00 P.M. -8:00 P.M.
ANNOUNCEMENTS: Mayor Swaim related that City Hall will be closed
Monday July 4th in observation of Independence Day adding that
there will be a fireworks show and soft ball game at Little Rock
Air Force Base on the 2nd of July, inviting everyone to attend.
Mayor Swaim informed the City Council that the vacancy of the
Probation Officer will be discussed at their next regularly
scheduled for 7 July 1994.
Mayor Swaim related that the City has received a letter from the
Federal Emergency Management Agency quoting "On behalf of the
Federal Insurance Administration ( FIA) , I would like to
congratulate your community on its application to the National
Flood Insurande Program ( NFIP) , Community Rating System ( CRS) • The
voluntary actions undertaken by your community exceeding the
minimum standards of the NFIP meet the requirements for an initial
Class 9 rating in the CRS."
Mayor Swaim pointed out that drainage within the city has been
improved greatly and that citizens receive a 5% discount at present
and stand a chance of getting more.
City Engineer Reel voiced that information regarding flood prone
areas is available to the citizens of Jacksonville at the Public
Library and in the Engineering Office. He said that keeping the
information available qualifies the city for the discount.
He said that the flood plain map is updated approximately every ten
years. He related that alterations to the flood plain maps are
fairly easily attained if requested by an individual property owner
but not so easily attained and very expensive if requested any
other way.
ADJOURNMENT:
Alderman Reedie Ray moved, seconded by Alderman Fletcher that the
meeting adjourn at approximately 8:00 p.m.
Respectfully,
~'!!~n~
City Clerk-Treasurer
MAYOR (
6
CITY OF JACKSONVILLE
TABULA TIDN SHEET BID NUMBER JAX00994 DEPT . Police
Carpet/Installation
. ,[1, DESCRIPTION I ~:NfT [t ! AMOUNT !
I :
1. Carpet
2. Installation of carpet ---3. 4 in. cove base v $9952.49
4. Installation of cove base
5. Execci<e coom pad ~ No bid
6. Removal of existing floor I covering
TOTAL PRICE
TERMS
RECOMMENDED BIDDER
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DATE r.-J-QL. TIME 1 1 • oo a m
/Innecplan
UI'J I I DUN-D~T[C" AM I I Dlfjyt+ I AMOUNT
1\ .. J
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$ 7.60 $4225.60 $ 8.59 $4776.04
3.00 1668.00 2.50 1390.00
.75
.50 567 .50 .40lf 454.00
I
OPENED BY Mayor Swaim ~
TABULATED BY 1 ; ., '~'lid j .(1.,
c:P,'Jt:t I AMOUNT
Home Sterling
Paint
I P'R rrr 1 AMouNT
1$2459. 60
1430.00
426.58
495.00
2.50 355.00 No bid No Bid No bid
1.00 556.00 1. 50 834.00 858.00
sq.yd.
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City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(Animal Control}
6. WATER DEPARTMENT:
JULY 7, 1994
Regular City Council Meeting
June 16, 1994
Regular City Council Meeting
June 2, 1994
Regular Monthly Report
June/1994
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
a. Request to Accept Bid/Neal & Gray
Drainage
b. Request to Accept Bid/Sawmill
Village Drainage/CDBG Project
a. ORO. 1015 (#8-94}
Revision of Purchasing
Manual
A G E N D A continued:
July 7, 1994
b.
c.
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
Audit Report for 1993
included in agenda packet
DISCUSSION: Probation Service
for Municipal Court (Mayor Swaim)
HOSPITAL COMMISSION:
Re-appointment of: Mrs. Terry Roy
and Mr. Alton Higginbotham for 5 year
terms to expire 6/30/1999
Economic Development will host a
Public Hearing July 12, 1994 at
12:00 p.m. at Rips Buffet
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 7, 1994
7:00 P.M. 8:15 P.M.
REGULAR CITY COUNCIL MEETING -CITY BALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on July 7, 1994 at the regular meeting place of the
Council. Alderman Smith delivered the invocation after which Mayor
Tommy Swaim led the standing audience in the "Pledge of Allegiance"
to the flag.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
and Williamson answered Roll Call. Alderman Fletcher came in after
ROLL CALL at approximately 7:06p.m. PRESENT EIGHT (8), ABSENT TWO
(2). Alderman Keaton and Alderman Twitty were absent. Mayor Swaim
also answered ROLL CALL and declared a quorum.
Others present for the meeting: City Attorney Robert E. Bamburg,
Deputy City Clerk Susan Goings, Mayoral Assistant Michael Beeman,
Purchasing Agent Elizabeth Tuck, CDBG Director Tony Ply, Finance
Director Paul Mushrush, Parks and Recreation Director Annabelle
Davis, Economic Development Director Phil Sullivan, Asst. Director
Rona Scott, Mrs. Judy Swaim, other city employees, interested
citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City .council
Meeting of June 16, 1994, for study and action at the next Regular
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Mayor Swaim informed the Council of an amendment in the minutes
with regard to the motion and second on page ten with regard to
increasing petty cash from $50.00 to $200.00 "for the City Clerk's
Office".
Alderman Sansing moved, seconded by Alderman Wilson that the
amended minutes of the June 2, 1994 Regular City Council Meeting be
APPROVED. MOTION CARRIED.
CONSENT AGENDA:
b. ANIMAL CONTROL: June 1994
Alderman Sansing moved, seconded by Alderman Smith to APPROVE the
monthly Animal Control Report for the month of June 1994.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 7, 1994
7:00 P.M. 8:15 P.M.
Report reflects the following:
CONTRIBUTIONS ..•••••••••••..••••.•••••••••• $
ADOPTION/FINES •••••••••••••..••••.•••..••• $
SECURITY DEPOSITS .•...••••.••••••.••••••••• $
TOTAL. • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • $
00.00
502.50
150.00
652.50
ROLL CALL: Alde~en: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher and Williamson voted AYE. MOTION CARRIED.
DEVIATION IN AGENDA: Trash Update:
Mayor Swaim related that the service performed by the Sanitation
Department crew has more than doubled, compared to June of 1993,
due to the recent storms experienced by the City. He further
related the stress this has caused for the employees and the
equipment. He informed the Council of the increased number of
repairs needed for the equipment and further informed the Council
of the new hours being worked by the Sanitation Department crew
which seems to be working to an advantage. He related the
problem this has caused with the storage and grinding of the limbs,
leaves and etc. that is being collected. He apologized to the
public and stressed that the Sanitation Department is working as
fast as possible to put the trash pick-up on schedule. He related
that the Sanitation Ordinance dictates a trash pick-up twice a
month pointing out that presently, the City is providing this type
of pick-up four times a month and will conti nue to do so as long as
it can. He related gratitude from Mr. Spears for the patience of
the citizens regarding the delays in the schedule.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: a. Neal & Gray Drainage Bid.
Alderman Wilson moved, seconded by Alderman Smith to AccgPT the low
bid from S & J Construction for $17,938.90 to be funded from the
Drainage Fund. MOTION CARRIED.
b. Sawmill Village Drainage Bid.
Mayor Swaim related that this is a CDBG Drainage project and is
funded with Community Development Block Grand Funds.
2
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 7, 1994
7:00 P.M. 8:15 P.M.
He related that the Sawmill Village project encompasses the area
from Graham Road to the Oak Street ditch.
Alderman Smith moved, seconded by Alderman Lewis to ACCEPT the low
bid from Building & Utility Contractor for $62,522.50 to be funded
from the Community Development Block Grant Funds. MOTION CARRIED.
Mayor Swaim pointed out the wide range in the bidding process with
regard to the project.
PARKS & RECREATION DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: a. ORDINANCE 1025 (#8-94)
AN ORDINANCE MODIFYING ORDINANCE NO. 1016, JACKSONVILLE MUNICIPAL
CODE 3. 08 ET. SEQ. , AND THE CITY OF JACKSONVILLE PURCHASING MANUAL
FOR GUIDANCE AND USE BY THE CITY OF JACKSONVILLE PURCHASING
DEPARTMENT AND EMPLOYEES; AND, FOR OTHER PURPOSES.
Mayor Swaim related that Ordinance 1025 is a revision to the
Purchasing Manual. He further related that the Ordinance will
address an item which appeared in the Audit.
Alderman Knight moved, seconded by Alderman Wilson, that Ordinance
be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, and Williamson voted AYE.
NAY (0). Motion received eight (8) affirmative votes, (0) negative
votes. MOTION CARRIED. Ordinance read FIRST TIME by City
Attorney Robert Bamburg.
Alderman Knight moved, seconded by Alderman Lewis, that Ordinance
be accepted on FIRST READING. ROLL CALL: Aldermen: Knight 1
Smith, Lewis, Sansing, Ray, Wilson, Fletcher, and Williamson voted
AYE. NAY (0). Motion received eight (8) affirmative votes, (0)
negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST
READING.
Alderman Knight moved, seconded by Alderman Lewis, to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
and Williamson voted AYE. NAY (0). Motion received eight (8)
affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon,
City Attorney Bamburg read the Ordinance for the SECOND TIME.
3
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 7, 1994
7:00 P.M. 8:15 P.M.
Alderman Smith moved, seconded by Alderman Sansing, to further
suspend the rules and place the Ordinance on THIRD AND FINAL
READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing,
Ray, Wilson, Fletcher, and Williamson voted AYE. NAY (0). Motion
received eight (8) affirmative votes, (0) negative votes. MOTION
CARRIED. Whereupon, City Attorney Bamburg read the Ordinance for
the THIRD AND FINAL TIME.
Alderman Sansing moved, seconded by Alderman Ray, that Ordinance be
APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis,
Sansing, Ray, Wilson, Fletcher, and Williamson voted AYE. NAY (0).
Motion received eight (8) affirmative votes, (0) negative votes.
MOTION CARRIED.
ORDINANCE ADOPTED AND NUMBER 1025 THIS 7tH DAY OF JULY 1994.
b. Audit Report for 1993
Mr. Mac McAlister thanked the Council for the opportunity to
perform the audit for the City of Jacksonville. He pointed out
that an assessment was made of how activities are managed and how
well management is discharging its duties to conserve, properly use
and safeguard scarce resources in order to meet the City's needs
and objectives. He said that the report illustrates that the City
has continued to improve with regard to managing its financial
resources over the past years. In respect to the 1993 financial
activities, he said the total offering revenues was $11,515,000.00
which represents a 28% increase over 1992; and that revenues from
the City's share of the Pulaski County one cent sales tax and from
the City's sales tax provided approximately 42% of the total
revenues. He related that tax turnbacks from the State of Arkansas
contributed 15% adding that the operating revenues in 1993 were
approximately $9,920,000.00, a 13% increase over 1992 expenditures.
He stated that the City spent over one million dollars in 1993 from
the Capital Project Funds for infrastructure, construction,
improvements and major items such as new equipment. Overall
operating revenues exceeded expenditures by approximately 1. 6
million dollars in 1993 with much of this committed to new
construction and improvements to be undertaken in 1994. He related
that the City's reserves and its operating funds increased to
6,913,000.00 in 1993, an amount approximately equal to 60% of total
revenues for the year. He related that the City's General Fund
expenditures were approximately $200,000.00 less than the budgeted
expenditures, that Street Dept. expenditures were $74,000.00 under
budget; while Parks and Recreation expenditures exceeded budget by
$85,000.00 due to the completion of some projects in 1993 which
4
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 7, 1994
7:00 P.M. 8:15 P.M.
were undertaken in earlier years. He pointed out that this
reflects good budgetary controls during 1993 and effective cost
containment by the City's management. He stated that no material
weakness or non-compliance with regard to the City's compliance
with Federal and State laws governing financial activities were
found. He related that some recommendations were made with regard
to strengthening internal controls already in place which will
improve the efficiency of the City's financial operations. He
stated that the goal in making these audit recommendations is to
have a positive effect and provide feasible cost effective benefits
that will enhance the City's operations. Overall he stated that
the audit reflects sound financial management of the City's
resources. He expressed his appreciation to the Finance
Department's staff for their assistance and contributions to the
preparation of the report.
Alderman Wilson requested information concerning audit
recommendations made for 1993 that were not yet implemented.
Mr. McAlister stated that there were three prior year
recommendations which were (1) a pooled cash account which has been
completed, (2) accounting reclassification and (3) a separation of
duties with regard to collection of fines process. He stated that
the collection process is something that still needs to be
addressed pointing out difficulty given limited personnel.
Mayor Swaim related that in the area of processing fines that
negotiations are not fully complete and that the reconciliation has
been revised, moving part of the cash or check writing
responsibility from the Police Department over to the Municipal
Courts.
Alderman Smith inquired as to the regulations concerning the
opening or closing of any accounts with regard to Council approval.
Mr. McAlister stated that it is a factor the City should have,
adding that he has not researched the matter to see if it is
required by law. He stated that the Council should be aware of any
such accounts giving control to the Council who is ultimately
responsible for the safeguarding of the assets of the City. He
stated that there were no problems with regard to findings dealing
with this recommendation.
Mayor Swaim explained the intent as to the use of the money in
reserve with regard to projects for which it has been allocated
5
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 7, 1994
7:00 P.M. 8:15 P.M.
such as the new Community Center and drainage, adding that having
money in reserve is an essential part of planning for the future.
Alderman Knight moved, seconded Wilson to APPROVE AND ACCEPT the
1993 Audit Report as conducted by McAlister and Associates.
MOTION CARRIED.
c. DISCUSSION: Probation Service for the Municipal Court.
Mayor Swaim stated that the Probation Officer has left employment
with the City and once again discussion has risen as to the status
of the position. He related that he has requested input from Judge
Batton with regard to any recommendations adding that this is his
area of jurisdiction. He related that the Judge has responded
stating that he feels it is still a full time job with no further
recommendations. He stated that he has given the Judge what he
felt to be viable options including sharing a Probation Officer
with another city or contracting a Probation Service in lieu of a
full or part-time Probation Officer. At this time Mayor Swaim
relinquished the floor to Mr. Don Thompson a representive from
Probation Service Company.
Mayor Swaim interjected that Alderman Twitty who was unable to
attend the meeting has asked that this item be tabled for further
discussion until which time she can be present. He stated that
Alderman Twitty is not in favor of hiring another full time
Probation Officer.
Mr. Thompson related that he is the Deputy Director of Corporation
Services. He thanked the Council for the opportunity to address
them with regard to the service his company has to offer. He
briefly related his credentials regarding expertise in this area.
He related that Court Probation Services was founded by Mrs. Linda
Pollick in 1986, adding that it is a highly specialized Arkansas
based company recognizing the need for alternatives to
incarceration, tight budgets, and personnel shortages. His
presentation revealed there would be low to no start up cost and
the offender would be responsible for the $20.00 monthly fee to
handle each case. He related that among the services included are
automated offender tracking systems, supervised probation, time-pay
probation, collection of fine, supervision and community service,
pre-trial release and reporting inquiry capabilities. He then
explained what each of these services would consist of and its
capabilities. He related that this type of service requires a good
working relationship with the Municipal Judge for measured success.
6
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 7, 1994
7:00 P.M. 8:15 P.M.
He related that part of the program would include that an
individual without a high school degree be enrolled in a GED
program adding that this is something extra that the company offers
for the community including tutoring capabilities for some cases.
He related that pre-trial sentencing statements are also offered as
a part of the services. He stated that start-up cost would depend
on the size of the community and the needs desired adding that
after the completion start-up and along with the confidence of the
Judge, Council and Municipal Clerk in the Probation Officer the
community will have a valuable program which will not cost a dime
after set-up fee. He reiterated, "We will not charge the conununity
a dime once we get started and have our program going". He stated
that their revenues are self-sustained and collected from the
individual that committed the infraction, adding that, "We do not
col lect our revenues from the city taxpayer". He related that, "In
order for the company to survive operating in this manner they must
be established in the community, once this happens, involvement
from the Judge should provide enough probationers to sustain their
own wages". He related that if this does not occur, one of two
things is happening; either the docket does not support the type of
people the Judge would like to give the Probation Officer or he
does not have the necessary confidence in that Probation Officer.
He then related that should the Judge not have confidence in that
Probation Officer, the company will take a look at that Officer and
start looking for one that he will have confidence in. He stated
that the Probation Officer's salary will be paid by the company
along with his vacation pay while supplying a replacement during
his vacation for the court. He stated that the commitment needed
from the City is an office to work in, access to a copy machine, a
telephone and computer capability for inquiry on fines that are
accessed.
In response to a question posed by Alderman Knight, Mr. Thompson
related that in assessing the start-up fee he would need to review
the number of clients the Judge currently has, the average number
provided per month in the past, and the amount of outstanding
fines. He then related that they ,,muld target outstanding warrants
of those not served in the last four years excluding the
individuals currently paying to the satisfaction of the City.
He related that these individuals do not create a concern for the
City or the County. He stated that a collection program is a spin-
off of the Probation Services, explaining that this is where the
County and City employ them at no charge which allows for an off-
set in the start-up fees. He stated that the company relies on its
professionalism today to establish stability.
7
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 7, 1994
7:00 P.M. 8:15 P.M.
In response to a question posed by Alderman Wilson, Mr. Thompson
related that at the time the Judge sets the sentencing, the fines
and the court costs are assessed according to law. Then, if the
individual is placed on probation with the probation service, the
individual is charged a fee of $20.00 per month regardless of the
amount of times they may be required to report to the probation
service. He then related that the Judge has the power to waive the
fee in the event he deems the person unable to pay, adding that
community service could be rendered in such cases.
He related that the Municipal Judge will determine what the
probation officer will and won't do.
Mayor Swaim pointed out that some attorneys in town expressed
concern about the probation services in a signed petition. He
related that they addressed it as a youthful offenders program
which, he said, "It is not". He said the officer is not a
"Juvenile Probation Officer", that the City did not have a juvenile
officer in the last officer employed by the court. He noted that
youthful offenders could be assigned to the Probation Officer for
a year and then have their records expunged after a year if the
Judge sets them as a youthful offender.
Mr. Thompson said that his service program requests that records of
first time offenders be expunged for compliance.
When asked by Mr. Sans i ng about the salary of the last Probation
Officer, Mayor Swaim related that it was $22,809.00 plus benefits.
He said that the total cost to run the office was approximately
$28,000.00.
Mr. Thompson said that a minimum of 66% of the cost up front could
be saved the first year; that the third and fourth year, one
hundred percent could be saved.
Alderman Fletcher expressed concerns about the job being a part or
full-time position. He noted that he favors a preventi on type
program for the youth of the community. He said that the attitude
of those involved in the program, the Council, the Judge~ the
Probation Officer, etc. is of utmost importance.
Mr. Thompson related that Judge Batton had contacted the service
earlier in the year at the Judge's and Clerk's conference, that he
has opened the door but that the time has not presented itself for
all parties to talk about the situation. He said that he was
unaware of the situation regarding the Probation Office vacancy. He
stated that the one thing he would like to emphasize is that the
8
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 7, 1994
7:00 P.M. 8:15 P.M.
Judge will hire the individual, and that Court Probation S~rvices
will solicit resumes' for his choice. He continued by saying that
it is the Judges program that will be supported by Court Probation
Services.
Mayor Swaim presented clarification regarding the authority to
counsel youth. He pointed out the possible liability toward the
City if involved with the probation of youthful offenders, adding
that the City does not have authority under the law.
City Attorney Bamburg stated that the Supreme Court declared the
juvenile system unconstitutional, awarding all authority to deal
with juvenile offenders to the Juvenile Courts of each County. He
related that Pulaski County Juvenile Court has total authority on
juvenile offenders; adding that there are some offenders under the
age of eighteen that can be tried as adults in a criminal court.
He stated that juvenile offenders who are processed through our
court and found guilty under "adult mandated circumstances" could
be assigned to the Probation Service.
Mayor Swaim related that he wished to clarify some confusion over
the concern that the City is discontinuing the position of Juvenile
Officer, he stated that the City of Jacksonville cannot legally
have a Juvenile Probation Officer.
City Attorney Bamburg related in response to a statement made by
Alderman Fletcher regarding the County Juvenile Probation Officer,
saying that he discouraged involvement, and that the County is
mandated by law adding it would be best to let them handle their
obligation.
Alderman Knight stated that this avenue appealed to her because it
appeared to be professional, most efficient, and the cost will be
very positive to the taxpayer in the City of Jacksonville. She
then stated that she would like to go on record and ask that the
Mayor, the Clerk and the Judge get together and bring back a
proposal to see if it is acceptable and a wanted program by the
Judge. She related that if the item appears on the last Council
meeting in July she will be unable to attend due to out of town
business. She stated her position by saying that if at all
possible she would like to have her proxy remain and count in favor
of the program if it is found to be acceptable.
Alderman Williamson requested that other cities using this program
be contacted to determine their satisfaction with the program.
9
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 7, 1994
7:00 P.M. 8:15 P.M.
Mayor Swaim stated that he felt that this program could save
thousands of dollars for the citizens of Jacksonville and provide
a much better service than in the past.
Mr. Thompson, with the permission of the Council, voiced that he
would contact Judge Batton with regard to his feelings toward this
type of Probation Service.
APPOINTMENTS:
Alderman Wilson moved, seconded by Alderman Williamson that Mrs.
Terry Roy and Mr. Alton Higginbotham be re-appointed to the
Hospital Commission for a term to expire June 30, 1999. MOTION
CARRIED.
ANNOUNCEMENTS:
Mayor Swaim announced that Economic Development will host a Public
Hearing July 12, 1994 at 12:00 p.m. to be held at Rips Buffet.
ECONOMIC DEVELOPMENT PRESENTATION:
At this time a package was presented to each Council member
regarding the completed first stage of the Economic Development
Study.
Mayor Swaim related that the presentation material was generated on
the computer, including the graphics, done on a one time basis with
printed like quality. He stated that these will be provided to
those who will need them and will be done on a personalized basis
for potential incoming business or industries. He noted that the
information is good, the quality is good and the presentation is
favorable being easy to read and understand adding that he would
like to thank Phil Sullivan and Rona Scott for the excellent job.
He pointed out that ·monies had been set aside for printing and is
pleased that the computer was able to be utilized instead, thus
saving money. He stated this was totally funded by the 75/25 match
grant received from the Federal Government. He stated that before
the end of the year the City will receive the five-year plan that
will be produced from the material gathered by Economic
Development. He stated that he felt the program was excellent and
will certainly further the City's attempts to recruit industry and
business.
DRAINAGE UPDATE:
Alderman Knight inquired as to any problems with drainage in the
area of Dale Drive.
10
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CI~Y OF JACKSONVILLE, ARKANSAS
REGULAR CI~Y COUNCIL MEE~ING
JULY 7, 19!~4
7:00 P.M. 8:15 P.M.
City Engineer Reel related that the ditch that runs parallel to the
back of the properties is a small drainage ditch that has further
been constricted as the property was developed. He pointed out
that the fences would have to be moved in order to clear out the
easements so that the drainage ditch can be enlarged in order to
take care of the flooding problems.
In response to a question posed by Alderman Wilson, City Engineer
Reel related that the drainage goes east away from North First and
ties into a larger ditch that is a part of the MaxHowell area. He
then related that as development occurred in that area the ditch
was maintained by the builders but was partly filled in by the
owners who built fences. It was determined that the ditch is
accepting water which falls on the east side of North First Street.
As to the question of proper design during development, City
Engineer Reel related that ditches in established neighborhoods
suffer from vegetative build up, silting in and encroaching fences.
He then stated that when the area was developed the drainage was
adequate to accommodate a minimum storm. He added that the main
problem is obtaining access to the drainage ditch for work to be
performed.
Mayor Swaim pointed out that because of the massive amounts of rain
recently there have been areas that have flooded that would not
normally do so.
City Engineer Reel related that ditch work has been performed with
hand tools behind the residence of 201 Dale Drive.
RE-ASSESSMENT OF REAL PROPERTY IN PULASKI COUNTY:
Mayor Swaim related that the re-assessment of all real property in
the County is being considered and appears to be no option in
preventing the school district from loosing a large amount of funds
if the assessment goes below the level prescribed by law. The
Court will have a presentation July 12, 1994 at 7:00p.m., adding
that there will be a representative from the Board of Equalization.
Mayor Swaim stated that the amount in question is from three to six
million, adding that the citizens of Jacksonville need to know that
the City does not assess a real property tax on real estate in the
City of Jacksonville. He stated that if there is a change in the
taxes paid by the citizens, it will not be going to the City funds.
He related that if the City is not in receipt of those funds, then
it should not have to pay a percentage of the six million dollars
for the re-assessment. He stated that the re-assessment costs are
to be divided based on the income from the re-assessment. He
11
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 7, 1994
1:00 P.M. 8:15 P.M.
stated that only a small amount should be owed by the City of
Jacksonville with regard to the two pension funds which are 3/10 of
a mill on each. He urged attendance from the Council members
adding that the meeting will be held at the Administrative Building
in the Quorum Court Room.
CONSTRUCTION UPDATE: POLICE DEPARTMENT:
Mayor Swaim related that the other than the installation of the
carpet, which was approved by the City Council at the last
regularly scheduled City Council meeting, the Police and Courts
Building is substantially complete and open house will soon follow.
COMMUNITY CENTER:
Mayor Swaim related that positive comments were made by mayors of
other cities at the recent Municipal League meetings held in Little
Rock. He related that construction completion is still rumored to
be in November of 1994 depending on the weather. He stated that
construction is behind schedu.le causing the collections to also
fall behind. He related that they will be able to make up the time
lost and that the funds are available t .o start making larger
construction payments.
FIRE DEPARTMENT:
Mayor Swaim pointed out that with regard to the expansion for the
Fire Department the Firemen are performing the work themselves and
that it is substantially completed. He then stated that upon
completion an announcement will be made to the City Council.
COMMENTS FROM THE MAYOR:
Mayor Swaim commented on the various drainage projects in the works
for the City of Jacksonville. He stated that, "We will probably
never be able to do all the drainage projects that I would like to
do in the City of Jacksonville, while I'm Mayor, but we are
certainly going to keep doing more and more every year as long as
the funds are available". He related that $800,000.00 previously
mentioned in the audit report is set aside for drainage projects
that are already started, planned to be started, or at present are
in the drawing stage.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 8:15 p.m.
Respectf~y, ~Leo~a~
City Clerk-Treasurer
MAYOR T -~
12
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMBER ___ _
Sawmill Village Drainage
DESCRIPTION
Excavation
Concrete ditch bottom
(5' x 4" wide, 6" thick)
8" x 8" x 16" Concrete block fil
voids with 4000 psi pea gravel
concrete with fiber mesh
Remove & replace 6' chain link
fence
Bermuda sod
Seed & fertilize
ea. 1 Connect to exist pipe culvert
(sta. 0+00)
Connect to exist. concrete
(sta. 7+27)
Construction layout
Fill material
TOTAL PRICE
TERMS
RECOMMENDED BIDDER
Lambert
Co.
OPENED BY Ton y Pl y
/J)?
TIME 2:00 p.m. T;~BULATED BY Liz T u ck ~
Harold Davis I Township
Const. Co. I Builders Inc.
Const
Inc.
$ 7700.0
15077.9
500 .
3000.
12000.
i I
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CITY OF JACKSONVILL~
TABULATION SHE~T BID NUMBERrAX00119~
Neal & Gray Street Drainage
1.
2.
3. 11 ea.
' .3 ea. ~.
5. j1 ea.
6. 20 lf
7. 2 ea.
8. 157 lf
9.
10 .
11.jlump
12. 25 t
24" pipe
Remove & dispose of gum tree
Construct concrere curb & gutter
Asphalt street repair
Remove & replace Concrete curb
gutter
urn Yard repair
s Gravel back fill for piped
street crossings
TOTAL PRICE
TERMS
RECOMMENDED BIDDER
DEPT . 'rreet
500.0011000.00
15.00 855.00
50.001 200.00
25.00 1000.00
I
000.00 ,1000.00
15.00 375.00
I
OPENED BY 0 (\ \) ' nanF Reel ~J L
1 i 7 Tnck j · y TIME 1o-or a m T ABUL~l.ED BY DATE. 6-?8-94
& I & E Const S & J Const. ~ambert
/ L< Const.
$ 21.8~$ 1751.2Q$ 28.00 1$ 2240.0Q$ 19.00 1$
9472.0, 23.40 2000.0 950.00
6000.0 950.00
1800.00 300.00
1500.00 20.00
! 262.50 525.0d1500.001 3000.00 100.00
I 13.1~ 748.4~ 25.00 1 1425.00 25.00
99.7 399.0 125.00 500.00 70.00
17.ss 714.0 35.00 1400.00 25.00
I 367.5a
12.6
367.5d4000.001 4000.00,1750.00
315.od 15.00 375.oo 13.50
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City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(Police Department)
(Recycling Dept.)
(Fire Dept.)
(CDBG)
6. WATER DEPARTMENT:
JULY21, 1994
Regular City Council Meeting
July 7, 1994
Regular City Council Meeting
June 16, 1994
Regular Monthly Report/June 1994
2ND Quarterly Report
Regular Monthly Report/June 1994
Regular Monthly Report/June 1994
7. WASTEWATER DEPARTMENT:
8.
9.
10.
11.
12.
13.
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & REC DEPT:
SANITATION DEPT:
PLANNING COMMISSION: a. ORO. 1026 {#9-94) Ref:
Rezoning of Brown Addn.
Lots 7, 8, 9, 10 & 11
6/
City Council Agenda
July 21, 1994 continued
14. GENERAL:
15. APPOINTMENTS :
16. ANNOUNCEMENTS:
ADJOURNMENT
b. FINAL PLAT/STONEWALL PH VI
a. Request by Municipal Court
Ref: Computer Equipment
Purchase/Small Claims Funds
b. Disscussion: CONTRACTING
PROBATION SERVICES
c. RESOLUTION 474 {#8-94)
Right of Way EasemenV
Rogers Road Landfill
Texas Easstern Products
Pipline Company
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 21, 1994
7:00 P.M. -· 7:45 P.M.
REGULAR CITY COUNCIL MEETING -CITY RALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on July 21, 1994 at the regular meeting place of
the Council. Alderman Fletcher delivered the invocation after
which Mayor Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: Aldermen: Smith, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty answered ROLL CALL. Aldermen Knight
and Lewis were absent. PRESENT EIGHT (8), ABSENT (2). Mayor
Swa~ also answered ROLL CALL and declared a quorum.
Others present for the meeting were: Mayoral Aid Michael Beeman,
City Attorney Robert E. Bamburg, Deputy City Clerk Susan Goings,
City Engineer Duane Reel, Public Works Coordinator Skip Spears,
Finance Director Paul Mushrush, Economic Development Director Phil
Sullivan, Police Chief Larry Hibbs, Fire Chief Rick Ezell, Planning
Commission Chairman Kenny Elliott, Planning Commissioner Tad Green,
CDBG Director Tony Ply, other city employees, interested citizens
and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of July 7, 1994 for study and action at the next Regular
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Sansing that the minutes
of the Regular City Council Meeting of June 16, 1994 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
POLICE DEPARTMENT: REGULAR MONTHLY REPORT/JUNE 1994
Chief Hibbs related that this year the Narcotics Task Force, in
which Jacksonville participated, was dissolved due to cut backs in
federal funding and that assets from that program were divided
among each agency. He stated that the Jacksonville Police
Department received approximately $15,000.00 in seizure and
forfeiture money. He pointed out that the department would like to
utilize the funds to purchase another canine to be used on
additional shifts. He said that the canine now working in the
department is extremely well trained and is responsible for some
thirty narcotics arrests, eighteen other arrests which include
searches and different types of confrontations. He said that the
dog has been involved in three weapons, three vehicles and about
$4,500.00 being seized.
1
-------··----·--:-.-:-·-.---, ·-------------.. -........ ,.---"'""""·;-.,--.r--,.-~----------·.-:--'"""=""""-=="=--~-----... ·'~-~ ..... ---
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 21, 1994
7:00 P.M. -7:45 P.M.
He related that the City of Sherwood is also buying a canine from
the same company where the present canine used by the City of
Jacksonville was purchased. He related that if approved, the new
canine would be purchased there as well and that officers could be
trained in conjunction with Sherwood Police Officers, which would
split training costs.
He said that the age of the new dog will be about two years and
that the present dog utilized by the department is five years old
and has probably three to four years of good use. He said that
building searches, crowd control and unruly situations make the
canine very desirable. He related that the canines are on call and
that with two, the department will be preparing for the future and
the time when the present dog cannot perfo~ all those duties.
He said that the cost of the animal is $7,800.00, the same price
quoted in the purchase of Alec in 1992.
Mayor Swaim posed a qt::estion as to replacement in terms of using
the dog to which Chief Hibbs replied that in certain situations,
having one dog is like having ten officeLs noting building searches
the canine can make thoroughly and very rapidly.
Mayor Swaim pointed out the need for approval to proceed with the
purchase, but that on the adV'ice of the City Attorney an ordinance
should be brought before t ae Counc i l for action at the next
meeting.
Alderman Wilson moved, seconded by Alderman Smith to authorize
Police Chief Hibbs to proceed with the purchase of a canine to be
utilized by the Jacksonville Police Department, with an ordinance
to be prepared and brought before the City Council for action at
the next Regular City Council Meeting. MOTION CARRIED.
Alderman Wilson moved, seconded by Alderman Sansing that the
Regular Monthly Report of the Jacksonville Police Department for
the month of June be APPROVED. Said report reflects: Computer
Collections, $55,358.22, Miscellaneous Payments $1,156.00, Report
Copies $436.75 for a total Collections of $56,950.97 ROLL CALL:
Aldermen: Smith, Sansing, Ray, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED.
RECYCLING QUARTERLY REPORT:
Mr. Skip Spears addressed the
Program. He pointed out
approximately 1,000 recycling
hundred being distributed.
JULY 1994
Council with regard to the Recycling
that at the first of the year
bins were purchased with about nine
2
J
-------------~-~ ~---~------~-----------.-::-::-~=--:.~:~~~--:;:. --:....;;..::-:-__ :-•. -:-:---------
CI~Y OF JACKSONVILLE, ARKANSAS
REGULAR CI~Y COUNCIL MEE~ING
JULY 21, 1994
7:00 P.M. -7:45 P.M.
He said that over twelve thousand cubic yards of yard waste has
been collected since January 1, 1994 through June 30, 1994 pointing
out that four thousand cubic yards of the twelve was collected in
the month of June.
He commented that the total amount of recyclables collected is
close to three hundred tons which would have cost approximately
$4,000.00 in landfill fees which has been diverted. He said that
yard waste is not included in that amount.
He pointed out that well over $200,000.00 has been recouped since
the purchase of the tub grinder, approximately three years ago,,by
diversion costs of materials which were not taken to the landfill.
Mayor Swaim pointed out that the law prohibits the city from
handling garbage and yard waste as it has done in the past. He
said that recycling and yard waste are dealt with in a manner which
meets federal and state mandates. He related that employees are
being utilized to the limit and that one new truck is being
purchased which can hopefully be operated by one man inst.ead of
two.
He said that the Sanitation crew has done a very good job.
Alderman Wilson moved, seconded by Alderman 1;ansing that the
quarterly recycling report be APPROVED. Said re:port reflects the
following for the 2nd quarter of 1994.
Sale of Alum. cans, Paper (Newspaper, Computer, White, Mixed),
Cardboard, Plastics 1 & 2, and Scrap Metal was $ 5,019.58; total
lbs. collected for Sale is 350,120 lbs.
Ground Yard Waste 8,606 Cubic Yards.
Number of people through Recycling center 1,668.
Sale of Mulch $ 50.00.
ROLL CALL: Aldermen: Smith, Sansing,
Williamson, Keaton and Twitty voted AYE.
Ray, Wilson, Fletcher,
MOTION CARRIED.
FIRE DEPARTMENT: REGULAR MONTHLY REPORT/JUNE 1994
Fire Chief Rick Ezell addressed the Council with regard to the
report from the Jacksonville Fire Department. He related that
there are approximately four or five ambulance runs per day and
that a third unit may be needed.
3
CITY op· JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 21, 1994
7:00 P.M. -7:45 P.M.
He informed the Council that the city was very fortunate regarding
the second f ire at the Vertac Plant Site in that the fire was
contained within the firewalls and that no chemicals were involved.
He related that security is due to be increased and that the fire
is being investigated as suspicious.
Alderman Wilson moved, seconded by Alderman Sansing that the
Regular Monthly Report for the month of June, 1994, of the
Jacksonville Fire Department be APPROVED. (Said report reflects an
estimated fire loss of $39,500.00) ROLL CALL: Aldermen: Smith,
Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted
AYE. NAY 0. MOTION CARRIED.
CDBG: REGULAR MONTHLY REPORT/JUNE 1 994
Alderman Wilson moved, seconded by Alderman Sansing that the
Regular Monthly Report for June 1994, of the Community Development
Department be APPROVED. Said report reflects:
Informal Meetings • . . • • . . • • . . . • . • . • • • • . . • • • . • . • . . • • • • . . • . 5
Public Hearings. . • . . • . • • • . . . . . • . . . • • • • . . • . . • . . . . . . • . . . . . . 0
a. Lett7rs ~o prospe7tive applicants ••••.•.•.•.••.••••••• 0
b. Appl~cat~ons rece1 ved. • • • . • . . • . • • • . . • . . • • • • . • • . . • • . . • . 0
c. Bid Advertised. • . . . . . . . • . . . . . . . . . . . . . . • . . . • . . . . . . . . . • . 3
d. Work write-ups & estimates. . . . . • • • • • • . • • • • . • • . . . • . . • • 3
e. Pre-construction conferences. . . . • • . • • . • • • . • . • • . . . . • . . • 2
f. Appraisals & Environmental reviews ••.•.•.....•••..•.. 3
g. Interim I nspections .•............................•.... 35
h. Final Inspections •••••••••••.•••.•.••••••.••.•...•.•.• 2
i. Partial pa'YMents. . • • . . . . • . . .. . . .. . • . .. • . • . . . . • . . . . . . . . • . . 0
j. Project Close-outs ..................................... ·2
k. Warranty Repairs • . . . • • . . • • • . . . . . • . • • • . . • • . • • . • . . • • . • . • 3
Public Works:
a. Bids Received. . . • • . • • . . . . • . . . . • • . . . . . . . . • . . • . . . . • . . • . . 1
b. Interim Inspections. • • • . . • . • . . • • . . • . . . • . . . . • . • • . . . • • . . 0
c. BUD Workshops ••••••••••.•••••••••• " • • • • • • • • • • • • • • • • • • • 2
d. Project Close-outs .....•......... ., ................. " .. 0
ROLL CALL: Aldermen: Smith, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
4
POLICE DEPART.M&NT:
STREET DEPARTMENT:
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 21, 1994
7:00 P.M. -7:45 P.M.
a. ORDINANCE 1026 (f9-94) REZONING OF BROWN ADDN. LOTS 7, 8, 9,
10 & 11
AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE,
ARKANSAS (GENERAL LOCATION: PROPERTY ACROSS FROM 1111 AND 1117
NORTH JAMES STREET); AMENDING ORDINANCE NUMBERS 213 AND 238 OF THE
CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES.
Alderman Smith moved, seconded by Alderman Wilson, that Ordinance
be placed on FIRST READING. ROLL CALL: Aldermen: Smith, Sansing,
Ray, Wilson, Fletcher, Williamson, Keatt::>n and Twitty voted AYE.
NAY (0). Motion received eight (8) affir.uative votes, (0) negative
votes. MOTION CARRIED. Ordinance read FIRST TIME by City
Attorney Robert Bamburg.
Alderman Ray moved, seconded by Alderman Wilson to suspend the
rules and dispense with the reading of the Ordinance in its
entirety. ROLL CALL: Aldermen: Smith, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0).
Motion received eight (8) affirmative votes, (0) negative votes.
MOTION CARRIED.
Alderman Sansing moved, seconded by Alderman Wilson, that Ordinance
be accepted on FIRST READING. ROLL CALL: Aldermen: Smith,
Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty
voted AYE. NAY (0). Motion received eight (8) affirmative votes,
(0) negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST
READING.
Alderman Wilson moved, seconded by Alderman Sansing to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Smith, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton
and Twitty voted AYE. NAY { 0) • Motion received eight ( 8)
affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon,
City Attorney Bamburg read the Ordinance for the SECOND TIME.
Alderman Ray moved, seconded by Alderman Wilson, to further suspend
the rules and place the Ordinance on THIRD AND FINAL READING. ROLL
5
CI':rY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 21, 1994
7:00 P.M. -7:45 P.M.
CALL: Aldermen: Smith, Sansing, Wilson, Ray, Fletcher,
Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received
eight (8) affirmative votes, (0) negative votes. MOTION CARRIED.
Whereupon, City Attorney Bamburg read the Ordinance for the THIRD
AND FINAL TIME.
Alderman Wilson moved, seconded by Alderman Sansing, that Ordinance
be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Smith, Sansing,
Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE.
NAY (0). Motion received eight (8) affirmative votes, (0) negative
votes. MOTION CARRIED.
ORDINANCE ADOPTED AND NUMBERED 1026 THIS 21st DAY OF July 1994.
b. FINAL PLAT/STONEWALL PB VI
It was pointed out by Mr. Green that the common area is conveyed
to the property owners in the Bill o :: Assurance and not by deed.
He pointed out that there is approximately one hundred fifty feet
frol"' the property lines to the actual railroad track.
Alderman Wilson moved, seconded by Alderman Sansing that the FINAL
PLAT OF STONEWALL PH VI be APPROVED as presented. MOTION CARRIED.
GENERAL:
a. Request by Municipal Court Ref: Computer Equipment
Purchase/Small Claims Funds
Mayor Swaim Pointed out that a computer monitor and some software
printer cables have been requested for purchase from Small Claims
Funds which are available.
Alderman Wilson moved, seconded by Alderman Williamson that the
purchase of a computer monitor and software cables amounting to
$670.85 be purchased with Small Claims Funds for the Jacksonville
Municipal Court. MOTION CARRIED.
b. Discussion: CONTRACTING PROBATION SERVICES
Mayor Swaim related that research has been done regarding probation
services for the City of Jacksonville. He said that Judge Keaton
from Camden and Judge Bradley both related that they have been
satisfied with the service and pleasantly surprised with the
results. He pointed out that the judges related that t hey instruct
the probation officer how to handle each case.
6
J
CITY. OF JACKSONVILLE, ARKANSAS
REGULAR CITY-COUNCIL MEETING
JULY 21, 1994
7:00 P.M. -7:45 P.M.
Alderman Smith related that he had spoken with Judge Milas Hale who
said that he was very well pleased with the probation service as
provided for the City of Sherwood.
Mayor Swaim said that there are still things to negotiate in the
proposal in hand from Mr. Don Thomas and asked for authority to
work out detai ls of a contract.
He voiced that Mr. Thomas has stressed that the success of the
program depends on unity in all areas of municipal government in
Jacksonville.
Chief Hibbs related the following in regard to unpaid fines since
1977:
(1) 2,000 warrants for unpaid fines amounting to approximately
$543,800.00,
(2) uncollected court costs $244,404.00.
Alderman Wilson moved, seconded by Alderman Sansing that Mayor
Swaim be given authority to move forward in negotiating a contract
with Mr. Don Thomas representing "PROBA~ION SERVICES" for the City
of Jacksonville.
Alderman Reedie Ray said that he has talked with Municipal Judge
Batton, requesting him to c;rive consideration to the probation
service but that the feedback from Judge Batton has been negative.
Mayor Swaim pointed out that a salary of approximately $25,000.00
for an employee will be saved in adopting the probation service
contract. He said that the situation is workable and that taxpayer
dollars will be saved.
At this time Mayor Swaim asked for the vote on the motion regarding
probation services as stated above. MOTION CARRIED.
DEVIATION IN AGENDA:
Mayor Swaim requested that an item be placed on the agenda for
action; Resolution 474 (#8-94) regarding a right-of-way for Texas
Eastern Products Pipeline Company Limited Partnership.
A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO APPROVE AND
EXECUTE ALL DOCUMENTS NECESSARY TO GRANT A RIGHT-OF-WAY EASEMENT
FOR CERTAIN REAL PROPERTY OWNED BY CITY OF JACKSONVILLE; AHD, FOR
OTHER PURPOSES.
Mayor Swaim exp lained that City Engineer Reel has been working with
Texas Eastern regarding an easement on the western boundary of the
7
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 21, 1994
7:00 P.M. -7:45 P.M.
Graham Rd. Landfill area noting that about forty acres owned by the
City of Jacksonville was never u.sed as a landfill and has a gas
line easement which crosses it. He said that the company would
like to get a fifty foot easement along a thirteen hundred foot
area in which to put a pipeline.
Mayor Swaim pointed out that the property is considered a
"Superfund Site" and that the easement will be totally outside the
fenced area, required by EPA, at the landfill. He said that he had
contacted EPA and that Mr. Gillrein has given approval for the
transaction.
Alderman Wilson moved, seconded by Alderman Fletcher to suspend the
rules and place Resolution 474 (#8-94) on the agenda. MOTION
CARRIED.
Alderman Wilson moved, seconded by Alderman Smith that Resolution
474 (#8-94) be read. MOTION CARRIED. Whereupon City Attorney
Robert Bamburg read the heading of Resolution 474. MOTION CARRIED.
dlderman Ray moved, seconded by Alderman Smith to s~spend the rules
and dispense with the reading of Resolution 474 in its entirety.
MOTION CARRIED.
Alderman Sansing moved, seconded by Alde::man Smith that Resolution
474 (#8-94) be APPROVED. MOTION CARRI:!~D.
APPOIN'l'MENTS:
ANNOUNCEMENTS:
ECONOMIC DEVELOPMENT:
Mayor Swaim announced that 9 August, 1994 at 12:00 noon at the
Holiday Inn there will be a final public hearing, under the
direction of Mr. Phil Sullivan and Mrs. Rona Scott, regarding
Economic Development in the City of Jacksonville.
HAZARDOUS WASTE/VERTAC PLANT SITE:
Alderman Smith voiced that he would like to go on record that EPA
should have informed the City of Jacksonville regarding the moving
of hazardous waste from the Vertac Plant to Coffeyville, Kansas in
a more timely manner.
Mayor Swaim stated that he was contacted the day the article was
published in the state paper. He related that he has worked with
Senators Pryor and Bumpers offices in the e ffo rts underway
regarding the waste.
8
j
HOUSE DEMOLITION:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 21, 1994
7:00 P.M. -7:45 P.M.
Mayor Swaim voiced that the cost to the City of Jacksonville for
demolition per house is between $2,500.00 and $3,000.00. He said
that the question has been posed to him whe ther or not the City
will accept the property if a clear title is given by the owner.
He said that $3,000.00 was budgeted in the 1994 budget and that the
amount has been spent on the demolition of Mrs. Head's house.
He said that efforts are being made to take care of those houses
which have been condemned by the City.
City Attorney Bamburg voiced that he is making sure proper owners
of the condemned houses have been notified.
He pointed out that other properties are under observation for
condemnation by the City.
ADJOURNMENT:
Alderman Fletcher moved, seconded by Alderman Ray that the meeting
adjourn at approximately 7.45 p.m. MOTION CARRIED•
Respectfully,
®.~~nd&~
City Clerk-Treasurer
9
CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
AUGUST 4, 1994
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(ANIMAL CONTROL)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT: a.
b.
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL: a.
b.
c.
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
Regular City Council Meeting
July 21, 1994
Regular City Council Meeting
July 7, 1994
Regular Monthly Report/July
Request to Accept Bid: Physical
Assessments of the Jacksonville
Fire Department
ORD. 1028 {#11-94)
General Election Ballot item
Re: Millage Increase
ORD. 1027 (#10-94)
Waiving Competitive 8 idding for
Purchase of a Police Canine
Request to Accept Bid
Equipment Trailer
Request to rename the Jacksonville
Towers
Request by Municipal Court
Ref: Repairs for Court Office TV
UPDATE: Probation Services
J
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 4, 1994
7:00 P.M. 7:45 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on August 4, 1994 at the regular meeting place of
the Council. Alderman Smith delivered the invocation after which
Mayor Tommy Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson,
Williamson and Twitty answered ROLL CALL. Aldermen Fletcher and
Twitty came after ROLL CALL at approximately 1:10 p.m. Alderman
Lewis came in at approximately 7:14p.m. PRESENT TEN (10), ABSENT
ONE (1). Mayor Swaim also answered ROLL CALL and declared a quorum.
Others present for the meeting: City Attorney Robert E. Bamburg,
Bertha Tipton, Secretary to Mayor Swaim, City Engineer Duane Reel,
Public Works Director Skip Spears, Fire Chief Rick Ezell, Police
Chief Larry Hibbs, Economic Development Director Phil Sullivan,
Asst. Director Rona Scott, Mrs. Judy Swaim, other city employees,
interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of July 21, 1994, for study and action at the next Regular
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Sansing moved, seconded by Alderman Wilson that the
amended minutes of the July 7, 1994 Regular City Council Meeting be
APPROVED. MOTION CARRIED.
CONSENT AGENDA:
b. ANIMAL CONTROL: Julv 1994
Alderman Knight moved, seconded by Alderman Wilson to APPROVE the
mont~ly Animal Control Report for the month of July 1994.
Report reflects the following:
CONTRIBUTIONS ..........•.......•........... $
ADOPTION /FINES •••.•••••••••.••.•••.••••••• $
SECURITY DEPOSITS •.••••••••••••..•.•••••••• $
TOTAL. . . . . . . • . . . . . . . • . • • . . • . . . . • . . • . . . . . . $
00.00
676.50
275.00
951.50
ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson,
Williamson, and Keaton voted AYE. MOTION CARRIED.
1
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 4, 1994
7:00 P.M. 7:45 P.M.
FIRE DEPARTMENT: a. Request to accept bid: Physical Assessments
of the Jacksonville Fire Department
Alderman Smith moved, seconded by Alderman Sansing to APPROVE the
request of the Fire Department regarding Physical Assessments
amounting to $39, 564. 00 as bid by Marshall Road Family Clinic.
MOTION CARRIED. (Mayor Swaim noted that the amount is budgeted.)
Fire Chief Ezell pointed out that the proposal includes a 3 yr.
renewal option.
Aldermen Twitty and Fletcher came in at approximately 7:10 p.m.
b. ORDINANCE 102 8 ( # 11-94) General Election Ballot Item Re:
MILLAGE INCREASE
AN ORDINANCE PROVIDING FOR TH~ SUBMISSION TO THE QUALIFIED VOTERS
OF THE CITY OF JACKSONVILLE, ARKANSAS, THE QUESTION OF INCREASING
THE LEVY OF AN ANNUAL TAX SO AS NOT TO EXCEED ONE MILL ON THE
ASSESSED VALUE OF THE REAL AND PERSONAL PROPERTY WITHIN THE CITY OF
JACKSONVILLE FOR THE PURPOSE OF PAYING PENSIONS TO RETIRED FIREMEN
AND PENSIONS TO WI.:IOWS AND/OR MINOR CHILDREN OF DECEASED AND/OR
RETIRED FIREMEN; Dl!.CLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Alderman Wilson moved, seconded by Alderman Williamson, that
Ordinance be placed on FIRST HEADING. ROLL CALL: Aldermen:
Knight, Smith, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton
and Twitty voted AYE. NAY { 0 ) • Motion received nine ( 9)
affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance
read FIRST TIME by City Attorney Robert Bamburg.
Alderman Ray moved, seconded by Alderman Keaton to dispense with
the reading of the Ordinance in its entirety. ROLL CALL:
Aldermen: Knight, Smith, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received
nine (9) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Wilson moved, seconded by Alderman Knight, that Ordinance
be accepted on FIRST READING. ROLL CALL: Aldermen: Knight,
Smith, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received nine (9) affirmative
votes, (0) negative votes. MOTION CARRIED. ORDINANCE ACCEPTED
ON FIRST READING.
2
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--·----·---
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 4, 1994
7:00 P.M. 7:45 P.M.
Alderman Sansing moved, seconded by Alderman Ray, to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Knight, Smith, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received
nine (9) affirmative votes, (0) negative votes. MOTION CARRIED.
Whereupon, City Attorney Bamburg read the Ordinance for the SECOND
TIME.
Alderman Wilson moved, seconded by Alderman Williamson, to further
suspend the rules and place the Ordinance on THIRD AND FINAL
READING. ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray,
Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY
( 0) • Motion received nine (9) affirmative votes, (0) negative
votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the
Ordinance for the THIRD AND FINAL TIME.
Alderman Knight moved, seconded by Alderman Wilson, that Ordinance
be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith,
Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted
AYE. NAY (0). Motion received nine (9) affirmative votes, (0)
negative votes. MOTION CARRIED.
Alderman Sansing moved, seconded by Alderman Ray, that the
EMERGENCY CLAUSE be APPROVED AND ADOPTED. ROLL CALL: Aldermen:
Knight, Smith, Lewis, 3ansing, Ray, Wilson, Fletcher, Wil.liamson,
Keaton and Twitty vot~d AYE. NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE ADOPTED AND NUMBER 1028 THIS 4tH DAY OF AUGUST 1994.
POLICE DEPARTMENT: ORDINANCE 1027 (#10-94) AN ORDINANCE WAIVING
COMPETITIVE BIDDING FOR THE PURPOSE OF PURCHASING A PATROL/NARCOTI 'C
DOG FOR THE JACKSONVILLE POLICE DEPARTMENT; DECLARING AN
EMER~ENCY; AND, FOR OTHER PURPOSES.,
Alderman Knight moved, seconded by Alderman Sansing, that Ordinance
be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED. Ordinance read FIRST
TIME by City Attorney Robert Bamburg.
Alderman Ray·moved, seconded by Alderman Sansing to dispense with
the reading of Ordinance 1027 in its entirety. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. NAY 0. Motion received
ten (10) affirmative votes, (0) negative votes. MOTION CARRIED.
3
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 4, 1994
7:00 P.M. 7:45 P.M.
Alderman Sansing moved, seconded by Alderman Knight, that Ordinance
be accepted on FIRST READING. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton
and Twitty voted AYE. NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE ACCEPTED ON FIRST READING.
Alderman Sansing moved, seconded by Alderman Wilson, to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Will-iamson, Keaton and Twitty voted AYE. NAY (0). Motion received
nine (10) affirmative votes, (0) negative votes. MOTION CARRIED.
Whereupon, City Attorney Bamburg read the Ordinance for the SECOND
TIME. .
Alderman Smith moved, seconded by Alderman Ray, to further suspend
the rules and place the Ordinance on THIRD AND FINAL READING. ROLL
CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty voted AYE. NAY ( 0). Motion
received ten (10) affirmative votes, (0) negative votes. MOTION
CARRIED. Whereupon, City Attorney Bamburg read the Ordinance for
the THIRD AND FINAL TIME.
At this time, Chief Bibbs related an incident in which two subjects
were apprehended with the use of the canine pres1mtly owned by the
Jacksonville Police Department. He stated t~1at they fled in
different directions and that having another canine would have
expedited the capture.
Alderman Knight moved, seconded by Alderman Sansing, that Ordinance
be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received ten (10) affirmative
votee, (0) negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Sansing, that the
EMERGENCY CLAUSE be APPROVED AND ADOPTED. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE. NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE ADOPTED AND NUMBER 1027 THIS 4tH DAY OF AUGUST 1994.
Mayor Swaim pointed out that narcotics money available through the
Drug Task Force will be used in the purchase of the canine.
4
CI~Y OF JACKSONViLLE, ARKANSAS
REaULAR CITY COUNCIL MEE~ING
AUGUST 4, 1994
7:00 P.M. 7:45 P.M.
STREET DEPARTMENT: Request to Accept Bid/Equipment Trailer
Alderman Wilson moved, seconded by Alderman Knight that the low bid
of $5,400.00 from Capital Ford for an Equipment Trailer be
APPROVED. MOTION CARRIED. (Mayor Swaim pointed out that the funds
will come from the 1994 budget of the Street Department.)
PARKS & RECREATION DEPARTMENT:
SANITA~ION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: a. Request to rename the Jacksonville Towers
Mayor Swaim introduced Alderman Reedie Ray who expressed that some
of the Jacksonville Towers Board of Directors at large have
requested that the Jacksonville Towers be renamed the Herbert
Bingaman Towers. He pointed out that Mr. Bingaman represented UAW,
which has been a long-time supporter of the Jacksonville Towers,
and that the UAW was one of the first to start the initial fund
raising for the construction of the project. He pointed out that
one member of the board suggested renaming a portion of Hospital
Drive after M.r. Bingaman relating that the meeting room in t!.'le
building has l:een named for him. He pointed out that the Board )f
Directors wil~ have the final say.
There was discussion regarding naming a portion of Hospital Street
Herbert Bingaman Drive.
Mayor Swaim and several members of the City Council complimented
Mr. Bingaman as well as others who contributed to the raising of
funds which made construction of the Jacksonville Towers possible.
Alderman Knight noted that the general consensus of the JEAP Board
was that the physical presence of the Jacksonville Towers impacts
the city as a whole and that the name should remain as it is. She
said that the suggestion for renaming of Hospital Drive did come as
a suggestion at their board meeting. She related that it was her
desire for Alderman Ray to pass the consensus to the Board of
Directors that the name remain the "Jacksonville Towers".
Mayor Swaim stated that renaming a street can cause tremendous
problems mentioning an entire apartment complex on Hospital Drive.
He pointed out that he did not want the great contribution that Mr.
Bingaman made to go unrecognized asking Alderman Ray to express the
same to the Board of Directors of the Jacksonville Towers.
5
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 4, 1994
7:00 P.M. 7:45 P.M.
The general consensus of City Council was to leave the Jacksonville
Towers so named, complimenting Mr. Bingaman highly for his
contribution.
b. Request by Municipal Court Ref: Repairs for Court Office TV
Mayor Swaim expressed that the repair requested will be funded from
money collected through the Small Claims Court.
Alderman Smith moved, seconded by Alderman Wilson that the request
for the repair of the Court Office Television of the Jacksonville
Municipal Court be Approved. Said amount, $47.93 to be funded from
the Small Claims Funds.
It was pointed out by Mayor Swaim that the funds are not budgeted
annually after a question by Ald. Wilson regarding the small
expenditure.
City Attorney Bamburg suggested that t3e Council might consider an
ordinance designating a certain level of budget each year up to a
given amount taking into consideration the amount of money received
into the fund on an annual basis.
Mayor Swaim pointed out that there is specifications regarding
small claims expenditures.
At this time a vote was taken on the aforementioned motion. MOTION
CARRIED.
c. UPDATE: Probation Services
Mayor Swaim related that he talked with the representative of
Probation Services, Mr. Don Thompson, who has requested that all
but the collection of fines be removed from the proposal made by
his company to the City of Jacksonville. He said that the reason
given for deleting the position of probation services was that the
work load of the company is too heavy.
Alderman Sansing related to the City Council that there is a letter
from Judge Batton stating that Jacksonville does need a full-time
probation officer. He mentioned a newspaper article where Judge
Batton stated that it is rather doubtful that he would use
"Probation Services" if it was offered.
Mayor Swaim said pointed out that the City Council has discussed a
part-time probation officer position and other ways to do probation
services. He said that the Council needs to decide to fund some
type of probation services for the court.
6
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 4, 1994
7:00 P.M. 7:45 P.M.
Alderman Wilson moved, seconded by Alderman Sansing not to allow
the position of a probation officer for the City of Jacksonville to
be filled at the present time until other information is provided.
MOTION CARRIED.
Mayor Swaim noted that the collection of fines must come through
the court as well.
Attorney Bamburg pointed out that giving the fine collection to one
company could pose a problem in finding another service to provide
a probation officer.
Chief Hibbs related that his department does serve warrants and
make collections noting that space has not been readily available
to accommodate the endeavor.
There was discussion regarding collections by probation services as
well as the Jacksonville Police Department.
Alderman Ray requested that there be a compromise between the
Council and Judge Batton.
Alderman Sansing voiced that he felt it is time for the offender to
pay their own way. He pointed out that the Probation Service
offered makes the offender pay their own way, that the taxpayer
does not have to pay for the offender. He stated that he felt the
probation service is the proper way to go.
There was discussion regarding the position of Judge Batton in the
matter before the City Council.
Mayor Swaim pointed out that a letter has been received from Judge
Batt~n which stated he did not want to use probation services.
Alderman Twitty questioned what the court did for a probation
officer when the last officer was off the job for weeks at a time.
Mayor Swaim noted that Mr. Mahone, the most recent probation
officer, was out seven ( 7) months of the last twenty-four ( 24)
months that he was employed by the City of Jacksonville. He
related that someone is working the slot one day per week since
January noting that Mr. Mahone had been on sick leave and workers
camp during his employment as well.
The consensus of the City Council was that Ald. Ray make any
overtures that he desired on his own.
7
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ANNOUNCEMENTS:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 4, 1994
7:00 P.M. 7:45 P.M.
Mayor Swaim announced that the Economic Development is having the
last public hearing on the five-year plan at Holiday Inn 9 August,
1994 at 12:00 noon.
He complimented the Fire and Police Departments regarding two
situations; (1) contributing to breaking up a probable bank
robbery and (2) their work with the ATF Team in recent fires at
the Vertac Plant.
Alderman Knight pointed out the need for police protection for the
citizens of Jacksonville with regard to gangs and their
infiltration into the city. She related that going elsewhere is not
the answer, that we should take care of what is our own as she made
a plea that the Police Department make sure that such persons know
that gang action in Jacksonville will not be tolerated.
Chief Hibbs said that the department maintains its training and
tha-t the battle is a daily one. He expres>sed appreciation from
both the Fire and Police Departments for the invol V(~ment of the
citizens of Jacksonville and that the departments desire to
maintain a desirable life style for the citizens of the city.
Alderman Fletcher requested that if the Governor calls a special
session, Mayor Swaim and Police Chief Hibbs attend and encourage
revamping of the juvenile code.
Mayor Swaim noted that the new county jail opened in August and
that prisoners will be moved there as soon as approval is given by
the county.
APPOINTMENTS:
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:45 p.m.
Respectfully,
~~~~ MAYOR
City Clerk-Treasurer
8
CITY OF JACKSONVILLE
TABULATION SHET BID NUMBER IAX00119LJ DEPT. qr,,.,t
Equipment Trailer /ArkTrao
1 Equipment Trailer $6,622.00
TO TAL PRIC:::
TERMS
RECOMMENDED BIDDER
DAE 7-?6 -94
/
Rushing &
Mason
,6,907.
TIME 10 · oo a m
OPENED BY Ma yo r c::w a im ~
TABULAED BY r ; z Tw k dCJ.-
Capital For/
New Holland
5,400 .00
\ \
\
AMOUNT
CITY OF JACKSONVILLE
TABULATION SH~~T BID NUMBERJAXOOJ49o
1.
')
3 .
Physical Assessments for Jacksonville Fire
Department
Unit price per member for 1994
Unit price per member for 1995
Cnit price per member for 1996
3 YR. lOT A~ PRIC:::
TERMS
RECDMM~NDED BIDDER
DE:PT.~
Crestview
Family Clinic
DATE 7-?6-9o
Marshall
Family Clinic
12964.001 261.00
19446.00 1 384.00 I 16128.
TIME 1 o · 1 Sa m
~ DP~NED BY Ma y or Swaim I 5:.
T i -> Tw}; J:J-TABULATED BY
J
----····-----·-~=..__. ________ __,__,
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
AUGUST i 8, i 994
i. OPENING PRA YEA:
2. ROLL ·cALL:
3. PRESENTATION OF
MINUTES;
4.-APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(Fire Department}
(Police Department)
(CDBG)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
1 L PARKS & REC DEPT:
a.
b.
c.
a.
b.
Regular City Council Meeting
August 4, i 994
Regular City Council Meeting
July 2"1, 1994
Regular Monthly Report/July 1994
(Chief Rick Ezell)
Regular Monthly Report/July i 994
(Chief Larry Hibbs}
Regular Monthly Report/July i 994
(Director Tony Ply)
Funding for Management/Reorganization
Stu dy
(Mayor Swaim, Aldermen Wilson, Knight)
PRESENTATION: 1995 Youth Coach of
the Year (Mayor Swaim)
df l
'• ----~--~.--~~
A G E N 0 A: continued
August 18, 1994
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
a.
Request to Accept Bid: Sanitation
Truck (Mayor Swaim)
Request to Accept Bid: CDBG Peach
Street Reconstruction Project
(Mayor Swaim)
b. Request to Accept Bid: CDBG King
Street Sidewalks (Mayor Swaim)
c. ORDINANCE 1029 (# 12-94)
Re: Authorizing Assessing Fees for
Probation Services (avail. at meeting)
(Mayor Swaim)
J
---------------~-------------
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 18, 1994
7:00 P.M. -8:10 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on August 18, 1994 at the regular meeting place of
the Council. Alderman Fletcher delivered the invocation after
which Boy Scout Derrick Walker led the standing audience in the
"Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty answered ROLL CALL. PRESENT
TEN (10), ABSENT (0). Mayor Swaim also answered ROLL CALL and
declared a quorum.
Others present for the meeting were: Mayoral Aid Michael Beeman,
City Attorney Robert E. Bamburg, Deputy City Clerk Susan Goings,
City Engineer 'Duane Reel, Public Works Coordinator Skip Spears,
Code Enforcement Officer Wayne Cox, Finance Director Paul Mushrush,
Economi~ Development Director Phil Sullivan, Police Chief Larry
Hibbs, Fire Chief Rick Ezell, Parks and Recreation Director
Annabelle Davis, Parks and Recreation Chairman Pat Bond, CDBG
Director Tony Ply, other city employees, interested citizens and
members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of August 4, 1994 for study and action at the next Regular
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Sansing that the minutes
of the Regular City Council Meeting of July 21, 1994 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
FIRE DEPARTMENT: REGULAR MONTHLY REPORT/JULY 1994
Alderman Knight moved, seconded by Alderman Wilson that the Regular
Monthly Report for the month of July, 1994, of the Jacksonville
Fire Department be APPROVED. (Said report reflects an estimated
fire loss of $46,500.00) ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY 0. MOTION CARRIED.
1
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 18, 1994
7:00 P.M. -8:10 P.M.
POLICE DEPARTMENT: REGULAR MONTHLY REPORT/JULY 1994
Alderman Knight moved, seconded by Alderman Wilson that the Regular
Monthly Report of the Jacksonville Police Department for the month
of July be APPROVED. Said report reflects: Computer Collections,
$47,757.85, Miscellaneous Payments $716.00, Report Copies $471.75
for a total Collections of $48,945.60 ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED.
CDBG: REGULAR MONTHLY REPORT/JULY 1994
Alderman Knight moved, seconded by Alderman Wilson that the Regular
Monthly Report for July 1994, of the Community Development
Department be APPROVED. Said report reflects:
Informal Meetings • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 3
Public Hearings. • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 0
a. Letters to prospective applicants ••••••••••••••••••••• 8
b. Applications received •••••••••••••••••••••••.•••••••.• 1
c. Bid Advertised. . . . . . . . . . . . . . . . • • . . . . . . • . . . . . . . . . . . . . . . 1
d. Work write-ups & estimates ••••••••••••••••.••••••••.• 3
e. Pre-construction conferences •••••••••••••.••••••••.•.• 2
f. Appraisals & Environmental reviews •••••••••••••••••••• 3
g. Interim Inspections ••••••••••••••••••••••••••••..••••• 24
h. Final Inspections ••••••••••••••••••••••••••••••••••••• 0
i. Partial payments. . . . . . . . . • • . • • . • . . • . . . • . • . • . . • • . • . . . . . 3
j. Project Close-outs .•.•••••••••••••••••••••••••••••••.. 0
k. Warranty Repairs •••••••••••••••••••••••••••••••••••••• 2
Public Works:
a. Bids Received. • • • . • • • . . . . . . . . . . • • . • • • . . . • • • . • • • . . • • . . . 0
b. Interim Inspections ••••••••••••••••••••••••••••••••••• 5
c. HUD Workshops. • • . • • • • • • • • • • • • • • • • • • • • • • • • • . • • • • • • • • • • • 1
d. Project Close-outs •••••••••••••••••••••••••••••••••••• 1
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION
CARRIED.
COMMENTS FROM CHIEF HIBBS:
Chief Hibbs related that all the prisoners have been transferred to
the County facility, adding that after prisoners are booked, they
are transferred directly to the County Jail.
2
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 18, 1994
7:00 P.M. -8:10 P.M.
In response to a question from Alderman Fletcher, Chief Hibbs
related that the inter-city agreement states that the County will
operate a shuttle service for the transportation of prisoners to
the County facility and then back for their plea arraignment.
Mayor Swaim related that video plea arraignment was included in the
original plan, adding that the quorum court is close to an
agreement. He related that some of the judges are reluctant to use
video plea arraignment. He stated that he, Chief Hibbs, the Police
Chiefs from North Little Rock and Sherwood and the County Judge
have discussed locating a booking area north of the river between
Jacksonville and North Little Rock. He stated that after being
booked from that area the shuttle could then transport the
offenders to the County facility. He related that included in the
proposal to build the new booking area is the proposal to convert
the North Little Rock Jail facility and make a juvenile facility.
He stated that the facility would allow for 84 beds. He related
that two juveniles were set free due to a lack of space available
after committing a robbery and that the robbery included theft of
guns. He encouraged the Council Members and citizens to call their
legislators regarding incarceration of juveniles.
Chief Hibbs stated that the new canine would be delivered in
October. He related the incident involving the canine p r esently
being used by the Police Department stating that the canine was
able to track the criminals to their own back door and recover the
stolen merchandise. He also related that the new addition of the
Police and Courts Building is ready for "open house".
Mayor Swaim voiced that a tour of improvements at the Fire
Department, Animal Control Department and the new Police Sub
Station located in the Sunnyside Addition might be worked out for
the City Council.
Mayor Swaim mentioned that an article commending the Police
Department had been published in the ACIC report. Chief Hibbs
commended his police officers on the success of their efforts.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
3
--------
STREET DEPARTMENT:
PARKS & REC DEPARTMENT:
Study
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 18, 1994
7:00 P.M. -8:10 P.M.
FOP
a. Funding ~Management/Reorganization
Mayor Swaim recognized Parks and Recreation Commission Chairman Pat
Bond to address the item of business.
Chairman Bond stated that they are requesting approval from the
City Council to move forward in negotiations with Ron Copeland and
Associates as the management team. She related the desire by the
commission to place a $32,000.00 dollar cap on the funding to be
considered. She then related that the duration of the program is
to be the completion of the study plus six months of implementation
which should total approximately eight months. She stated that the
management team would conduct a job analysis regarding task and
hours. She reported the qualifications of the Ron Copeland
management team adding that they have a good understanding of what
is required by the commission.
Alderman Wilson moved, seconded by Alderman Knight to grant
permission to the Parks and Recreation Commission to move forward
in negotiations with Ron Copelalnd and Associates regarding the
hiring of a management/ reorganization team with a $32, 000. 00 dollar
cap.
Mayor Swaim related that negotiation of a contract is important to
the flexibility of the project regarding employment of a dis-
interested person who can be used during the supervision stage,
adding that negotiation would allow the Parks and Recreation
Commission to have the ability to achieve the best range and study
at a good price. He stated that the funds will be drawn from the
Parks and Recreation Fund and the Contingency Fund.
It was noted that a third of the cost would be funded from Parks
and Recreation with two-thirds from the Contingency Fund.
Chairman Bond related that the commission felt that the study is
necessary due to the increased size of the department, which will
occur almost over night, including the existing responsibility of
the eleven parks. She said that considering what would be needed
regarding manpower, budget and operation requirements, it was in
the best interest of the city, as well as the community, to employ
a management/reorganization firm familiar with this type of
operation. She stated that now is the window of opportunity to
ach ieve operational success without going back a year from now
making corrections.
4
-----------------------
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 18, 1994
7:00 P.M. -8:10 P.M.
Mayor Swaim related that the task analysis is critical, making
recommendations on the number of employees needed for an efficient
operation of the new community center. He stated that this will
dictate the amount charged for user fees.
Alderman Smith stated that fees cannot be quoted until the survey
is completed, giving a clear picture of what will be needed.
Mayor Swaim related that the nt:!W community center will provide
wonderful opportunity for both the elderly citizens of Jacksonville
as well as its youth.
MOTION CARRIED AT THIS TIME.
b. PRESENTATION: 1995 Youth Coach of the Year.
Mayor Swaim related that the baseball program at the parks
facilities implemented by the baseball commission keeps between 600
and 1,000 young people off the street and out of trouble.
Mrs. Pat Bond recognized the attendance of fellow Park
Commissioners Lindy Bollen, Don Griggs and Wayne Riddle.
Annabelle Davis and Pat Bond then presented the nominees for the
1995 Youth Coach of the Year, as follows: Chuck Brooks, Larry
Bell, Al Owens, Gary Misner, and Jim Peoples honoring the nominees
for exhibiting exemplary good character.
Mr. Larry Bell was selected as the winner of the 1995 Youth Coach
of the Year.
SANITATION DEPARTMENT: Request to Accept bid for a Sanitation
Truck.
Mayor Swaim recognized Public Works Director Skip Spears to address
the item of business.
Public Works Director Spears related that the boom on the trash
truck broke while performing a pick-up, explaining the distinct
possibility of employee injury due to this mishap. He stated that
the new sanitation truck ordered three months ago has not yet been
delivered adding that with regard to the delivery schedule he is
requesting the purchase of the new truck now so date of delivery
would be in time for the spring season next year. He related the
expected heavy fall trash pick-ups which can be attributed to an
unusually wet spring season, adding that hopefully the truck will
arrive in January which will put the Sanitation Department in a
5
----------
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 18, 1994
7:00 P.M. -8:10 P.M.
good position for the start of the next spring season. He stated
that funds are available in the depreciation fund.
Alderman Fletcher moved, seconded by Alderman Wilson to Accept the
Bid for a Sanitation Trash Truck from Walt Bennett Ford, Inc. in
the amount of $58,928.00 to be funded from the Sanitation
Depreciation Fund. MOTION CARRIED.
PLANNING COMMISSION:
GENERAL: a. Request to accept bid for the CDBG Peach Street
Reconstruction Project.
Alderman Ray moved, seconded by Alderman Knight to accept the low
bid from MeV, Inc. for $65,441.00. MOTION CARRIED.
Mayor Swaim remarked that the funds will be taken from the CDBG
funds as budgeted in the 1994 budget.
b. Request to accept bid for the King Street Sidewalk.
Mayor Swaim related that completion of the King Street project with
regard to construction of sidewalks was budgeted by CDBG in 1994.
Alderman Knight moved, seconded by Alderman Sansing to accept the
low bid from MeV, Inc. in the amount of $2 8, 503 • 00. MOTION
CARRIED.
c. ORDINANCE 1029 (#12-94)
AN ORDINANCE AUTHORIZING ASSESSMENT AND COLLECTION OF A PROBATION
FEE BY THE JACKSONVILLE MUNICIPAL COURT; AND FOR OTHER PURPOSES.
Mayor Swaim related that Ordinance 1029 is in regard to the
discussion at a previous council meeting concerning the position of
a probation officer. He stated that the ordinance will allow the
City to re-coop the cost of probation services, authorizing the
Judge to collect a maximum fee of twenty dollars. He stated that
whatever avenue is selected concerning using a probation service or
hiring a full or part time probation officer, this ordinance will
allow collection of cost of the program.
Mayor Swaim related that the Council members may want to pass the
ordinance on first reading only giving opportunity for review.
Alderman Smith moved, seconded by Alderman Lewis, that Ordinance be
placed on FIRST READING.
6
r
j
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 18, 1994
1:00 P.M. -8:10 P.M.
In response to a question posed by Alderman Knight, Mayor Swaim
explained that the fee will be assessed by the Judge, and allow
collection of the fee by the court clerk or a company employed by
the court to do so.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty voted AYE. NAY ( 0) •
Motion received ten (10) affirmative votes, (0) negative votes.
MOTION CARRIED. Ordinance read FIRST TI~ by City Attorney Robert
Bamburg.
Alderman Knight moved, seconded by Alde~an Smith, that Ordinance
be accepted on FIRST READING.
There was discussion regarding a letter provided by the Judge that
he is referring to an average of ten dollars per month being
assessed per person, resulting in a collected $ 14,400.00 annually
in probation fees.
Alderman Ray commented that ten dollars a month was used as a basic
figure to offset the salary of a person who might be hired. He
stated that the Judge did not rel.ate any mention of part-time but
rather full-time. It was then stated that the full-time position
has an annual salary of approximately $28,000.00 including
benefits. It was also noted that not everyone will be able to pay
the monthly fee.
Mayor Swaim concluded by stating that the ability to assess fees is
a separate issue to the hiring of a probation service or a
probation officer.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty voted AYE. NAY ( 0).
Motion received ten (10) affirmative votes, (0) negative votes.
MOTION CARRIED. ORDINANCE ACCEP~ED ON FIRST READING.
Alderman Knight moved, seconded by Alderman Ray to suspend the
rules and place the Ordinance on SECOND READING.
The City Attorney informed the City Council that penalty of non-
payment is covered by state law.
7
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 18, 1994
7:00 P.M. -8:10 P.M.
Discussion ensued as to the ability to hire a person to collect the
twenty dollar fee being paid on a commission basis with the Judge
selecting the person to be hired.
It was noted by Mayor Swaim that basically this is the type of
contract offered by the probation service company allowing the
Judge to pick the person from the service to be hired, adding that
the City would have to have a contract waving benefits for the
individual hired.
Alderman Wilson related that he would like to consider waiting
until the next regularly scheduled council meeting to finalize the
ordinance, giving everyone an opportunity to explore the
possibilities, rather than trying to work it out after the fact.
Alderman Fletcher requested that the Judge be invited to attend the
meeting.
Mayor Swaim stated that he had previously written a letter to the
Judge and would be glad to extend another invitation.
Alderman Ray related that during a meeting with the Judge, he
related that circumstances involving non-paying clients often
result in the court system becoming clogged with affidavits for
arrests.
It was related by Mayor Swaim that upon checking with other courts,
they did not feel this to be a problem.
Discussion ensued as to the feeling concerning the collection of
approximately seven hundred thousand dollars in back fines. Upon
request from Alderman Keaton a job description for the position of
probation officer was provided to the council for review until the
next regularly scheduled meeting.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty voted AYE. NAY ( 0). Motion
received ten (10) affirmative votes, (0) negative votes. MOTION
CARRIED. Whereupon, City Attorney Bamburg read the Ordinance for
the SECOND TIME.
It was the consensus of the Council that action be delayed until
the next regularly scheduled City Council meeting.
Alderman Wilson requested in the interest of resolution that the
Judge be invited to the next meeting.
8
APPOINTMENTS:
ANNOUNCEMENTS:
------------
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 18, 1994
7:00 P.M. -8:10 P.M.
Mayor Swaim related that independent filing dates are August 20,
through September 9, 1994.
Alderman Fletcher expressed concern over the danger involved with
traffic coming from Johnson StreE:!t onto Gregory Street adding that
the street striping has complicated the situation.
City Engineer related that in the striping or crosswalks, only half
the street is done at a time making it necessary to close half the
street. He related that the location in question is hindered in
regard to site distance over the hillside pointing out that there
has not been an accident reported by the police at that
intersection.
Mayor Swaim noted that another intersection, the one at the Post
Office, West Main and Hospital, is under consideration for lighting
or redesign.
City Engineer Reel noted a bad intersection at West Main and Sharp
Street with an occurrence of thirty or forty accidents per year.
Mayor Swaim pointed out that construction of the Community Center
is ahead of schedule as far as he is concerned noting that a
completion date is planned before the first of the year.
He suggested a tour by the City Council regarding the following
projects, the Fire Department, the Police Department, the Community
Center and the Animal Control Department.
At this point Alderman Keaton requested information regarding the
job description of the probation officer position.
Mayor Swaim voiced that the description is based on the evaluation
of the position by the person hired by the City of Jacksonville to
do job evaluations. He said that it could be changed, pointing out
that the supervisor saw the description and has the right to look
at and make changes which are then referred to the Personnel
Department for perusal. He related that the Judge does decide what
he wants the officer to do and that the City Council has the right
to request that certain duties be performed by the court.
Alderman Keaton asked whether or not counciling probationers needs
to be deleted from the job description.
9
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 18, 1994
7:00 P.M. -8:10 P.M.
Mayor Swaim stated that the part regarding counciling should be
removed from the job description in that a license is now required
for the service. He said that the probation officer is not over
juveniles, that they are assigned to the juvenile system.
Chief Hibbs said that juvenile cases are transferred to juvenile
courts in Little Rock, that Municipal Courts cannot make
dispositions on a juvenile case. He said the only exception is a
juvenile being tried as an adult.
City Attorney Bamburg pointed out that there is liability with
regard to the city and the probation officer in violation of the
juvenile code.
Mr. Phil Sullivan voiced that four public hearings have been held,
eight focus group meetings, with small group meetings of manufac-
turers, retailers and citizens around the city, with results of the
meetings displayed in his office at 109 So. Second Street. He said
that an advisory committee, consisting of fourteen citizens, almost
all being residents of the city, professional planners, citizens,
manufacturers, and retailers, has established a vision statement
and some goals to work toward to fulfill that statement during the
life of the plan for the city. He said that the writing of the
retail profile of the retailers of the City of Jacksonville is
being completed pointing out that there are 595 licensed
businesses. He said that the findings so far show the retail
section in very good shape from the standpoint that there are not
a lot of vacancies along some of the thoroughfares, that there are
not a lot of deserted buildings and that if funded next year,
a downtown revitalization effort is envisioned. He said that a
public meeting would be held in October at which time a written
plan compiled from input received would be presented.
Mayor Swaim voiced that work is being done on a Christmas lighting
program requesting merchant participation.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 8:10 p.m.
Respectfully,
~~.~/ LUaM. LeOOd MAYOR
City Clerk-Treasurer
10
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMBER JAX001594
Sanitation Truck
QTY. DESCRIPTION
1 Sanitation Truck
deduct load covering device
TOTAL PRICE
.. TERMS
RECOMMENDED BIDDER
DEPT . sanitation DATE 8-15-94
Scranton
Manufacturing
Co., Inc.
AMOUNT
No Bid
Bucy
Co.,
AMOUNT
No Bid
TIME 10: OOa m
Walt Bennett
Ford, Inc.
59278.00
-350.00
OPENED BY sk · s 5 ' ~ TABULATED BY :.:z :::: £
Robinson Intl.
. .
AMOUNT AMOUNT
61272.46
-350.00
~:
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
SEPTEMBER 1, 1994
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13 . PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
a.
Regular City Council Meeting
August 18, 1994
Regular City Council Meeting
August 4, 1994
Final Plat/Growing Pines Subd.
Phase I
Ord. 1029 (#12-94) Re: Authorizing
Assessing Fees for Probation Services
b. Policies document change in CDBG
programs
c. Authorization to continue process
of changing Rebsamen Regional
Medical Center to a 501 (C)3 Non-Profit
Hospital
Public Hearing/CDBG Programs for 1995
7:00p.m. September 12, 1994 at City Hall
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 1, 1994
7:00 P.M. -7:45 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Counci l of the City of Jacksonville, Arkansas met in
Regular Session on September 1, 1994 at the regular meeting place
of the Council. Alderman Fletcher delivered the invocation after
which Mayor Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Fletcher,
Williamson, and Keaton answered ROLL CALL. Aldermen Lewis arrived
at approximately 7:03 p.m., Alderman Wilson arrived at
approximately 7:06 p.m. and Alderman Twitty was absent. PRESENT
NINE ( 9) , ABSENT ( 1) • Mayor Swaim also answered ROLL CALL and
declared a quorum.
Others present for the meeting were: Mayoral Aid Michael Beeman,
City Attorney Robert E. Bamburg, Deputy City Clerk Susan Goings,
City Engineer Duane Reel, Public Works Coordinator Skip Spears,
Economic Development Director Phil Sullivan, Police Chief Larry
Hibbs, CDBG Director Tony Ply, Hospital Commission Chairman Alton
Higginbotham, Dr. Wortham, Dr. Calhoun, Former Mayor James Reid,
Sewer Commi~sion Chairman Joan Zumwalt, Bart Gray Jr., Thad Gray,
other city employees, interested citizens and members of the press.
PRESENTATION OF MINUTES:
~iay or Swaim presented t he minutes of the Regula:: City Council
r~.eeting of August 18, 1994 for study and action at t.he next Regular
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Sansing that the minutes
of the Regular City Council Meeting of August 4, 1994 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
NOH-AGENDA ITEM: HARPOLE DRAINAGE PROJECT PHASE II
1
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER l, 1994
7:00 P.M. -7:45 P.M.
Mayor Swaim introduced City Engineer Duane Reel who infonned the
City Council that the work on the Harpole Drainage Project, set up
two years ago, if completed in the proposed project, will tie in
with the widening of Hwy 161. He requested that the item be placed
on the agenda for action.
Alderman Keaton moved, seconded by Alderman Knight that Harpole
Drainage Project, Phase II (Vine St. to Gray St. and Gray St. to
Brewer St .) be placed on the agenda for action. MOTION CARRIED.
City Engineer Reel related that legally, a contract can be
increased up to 20% without Council action and to finish Phase II
would cost approximately $53,500.00 above the original contract of
$78,000.00. He related that the time of completion will be
approximately forty-five days.
Mayor Swaim re lated that the first section was done in 1993, that
the middle section was skipped and that working with the Highway
Department brought about the decision to finish the last section.
alderman Knight moved, seconded by Alderman Smith .:.hat the Street
Department be allowed to complete the drainage work from Gray
Street ditch to Brewer Street (Harpole Drainage Project Phase II)
with an increased cost of approximately $53,500.00 from the
DRAINAGE FUND. MOTION CARRIED.
City Eng ineer Reel said that the completion will help bring all
drainage projects on schedule.
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION: FINAL PLAT/GROWING PINES SUBDIVISION PHASE I
City Engineer Reel related that everything is in and complete
except the streets, adding that they are not qu ite finished. He
suggested that until the streets are completed, no building permits
be issued.
He pointed out that the entrance road has sidewalks built on the
south side coming off Southeastern up to the first intersection.
Mr. Bart Gray Jr. voiced that ordinance requirements would be met
in sidewalk placement in the subdivision.
2
j
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 1, 1994
7:00 P.M. -7:45 P.M.
Mayor Swaim pointed out that sidewalks are required in through
streets and arterial streets, not on every street in a subdivision.
He said that there would not be sidewalks on every street in the
Growing Pines Subdivision as the ordinance stands.
Alderman Knight moved, seconded by Alderman Keaton that the FINAL
PLAT OF GROWING PINES SUBDIVISION PHASE I be APPROVED with the
STIPULATION that no building permits be issued until the streets
are completed. MOTION CARRIED.
GENERAL: a. Ordinance 1029 (#12-94) Re: Authorizing Assessing
Fees for Probation Services
AN ORDINANCE AUTHORIZING ASSESSMENT AND COLLECTION OF A PROBATION
FEE BY THE JACKSONVILLE MUNICIPAL COURT; AND 1 FOR OTHER PURPOSES.
Alderman Ray moved, seconded by Alderman Smith that Ordinance 1029
be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson
and Keaton voted AYE. MOTION CARRIED. Ordinance read the Third
and Final time by City Attorney Robert E. Bamburg.
Mayor Swaim noted that he had sent Municipal Judge Batton a letter,
inviting him to the meeting and requesting his input, adding that
a copy of the letter was also sent to all Council Members.
Alderman Wilson moved, seconded by Alderman Ray, that Ordinance
1029 be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson and Keaton
voted AYE. MOTION CARRIED.
Mayor Swaim voiced that the fee, assessed by the Municipal Judge,
would probably be collected at the time an offender reports to the
Probation Officer.
b. Policies document change in CDBG Programs
Page 3, Section I, Paragraph B. now states:
For the purposes of this program, the amount of each rehabilitation
grant will be the cost of repairs necessary to bring the housing
structure into compliance with the city's standards, or the maximum
allowable grant, whichever is less. Notwithstanding any other
provisions of this policy document, the maximum grant allowable
will be $10,000.00.
3
"·
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 1, 1994
7:00 P.M. -7:45 P.M.
Section I, Paragraph B will be changed to read:
For the purposes of this program, the amount of each rehabilitation
grant will be the cost of repairs necessary to bring the housing
structure into compliance with the City's standards, or the maximum
allowable grant, whichever is less. Notwithstanding any other
provisions of this policy document, the maximum grant allowable
will be $12,000.00
Mr. Tony Ply pointed out that the last increase regarding building
costs was made in 1987 adding that according to HUD standards, a
house cannot adequat·ely be rehabilitated under the present
guideline as stated above. He noted increases in labor and
material costs.
Alderman Wilson moved, seconded by Alderman Williamson that the
change requested by CDBG regarding increasing the maximum grant
allowable amount from $10,000.00 to $12,000.00 be granted. MOTION
CARRIED.
c. Authorization to continue process of changing Rebsamen Regional
Medical Center to a 50l(c)3 Non-Profit Hospital
t-fayor Swaim stated that the change would help to .maintain the level
cf employees presently with the hospital and is indicative of
changes all over the state with regard to medical care. He said
that opportumities to do some things which would not otherwise be
possible will be afforded the hospital, which will still be owned
by the City of Jacksonville.
He introduced Mr. Alton Higginbotham, Chairman of the Hospital
Commiss ion , who made a brief statement affirming local control
of the hospital.
He pointed out other members of the Hospital Commission in
attendance, Mrs. Terry Roy, Dr. Lindy Bollen, Mr. McLyle Zumwalt,
Mr. Buster Smith and Mr. Tom Siemers, Hospital Administrator.
He said that the Hospital Commission was unanimous in their
recommendation to the City Council for the status change to a 501
(c)3 corporation which would lease the hospital from the City of
Jacksonville. He said that it would remain a community based, non-
profit organization with the City of Jacksonville retaining
ownership. He said the goal and objective of the Commission is t o
provide the best health care at the lowest possible price.
4
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 1, 1994
7:00 P.M. -7:45 P.M.
He recog.Lzed Mr. Tom Siemers who made a visual presentation with
regard tu the request for changing the Rebsamen Regional Medical
Center to a 50l(c)3 Non-Profit Hospital. His presentation noted
the following:
*More co~etitive pressures on doctors and hospitals
-From other hospitals and health systems
-Frommanaged care companies
-Reduced payments by government and priva.te payers
*Goals of Hospital Commissioners
*Provide high quality healthcare to our community
• *Insure bospital remains competitive in today's changing
environment
PROPOSAL TO CITY COUNCIL
*ESTABLISH NEW 50l(c)3 CORPORATION
-Private, nonprofit corporation
-Bylaws prohibit Board Members from benefitting financially from
the organization
*New corporation leases hospital from City
WHY ESTABLISH A 501(c)3 CORPORATION?
*It allovs the City to continue to own and receive the benefit of
the .hospital.
*And it allows the hospital to have greater flexibility through
financing and c·:mtracting to respond to a competitive
environment
HIGBLIGHrS OF THE LEASE
*25 year lease with option to renew
*City Council will confirm appointments to Board
*Lease payment will consist of payments on outstanding bonds
*Gives Board option to purchase hospital if City Council wishes to
sell
*Any improvements or additions to the hospital become the property
of the City
He noted the VOLUNTEER BOARD MEMBERS OF THE CORPORATION
*Current Hospital Commissioners
-Mr. Alton Higginbotham
-Dr. Lindy Bollen
-Mr. Roy Hart
-Ms. Terry Roy
-Mr. Buster Smith
-Mr. McLyle Zumwalt
-Chief of staff
*Mayor or his designee
5
---------.~
r"' ---
1 I oo -----~
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 1, 1994
7:00 P.M. -7:45 P.M.
A summary from Rebsamen Regional Medical Center regarding the
Articles of Incorporation for 50l(c)3 Organization, Bylaws for
50l(c)3 Organization and Lease of Hospital to 50l(c)3 0 ganization
are incl_g,ded in these minutes as exhibit ( aj . 5~ .:::A~ Ceo. 6 t'n~+-7 ....J..,._ ' reek 511 fJf e.rt ~ ~ '"11-~LL.::..4 {J .-:1;_,..; i ~.
Alderman Wilson moved, seconded by Alderman Smith to suspend the
rules and place Resolution 475 on the Agenda. MOTION CARRIED.
Alderman Wilson moved, seconded by Alderman Lewis that Resolution
475 be read. MOTION CARRIED. Whereupon City Attorney Robert E.
Bamburg read Resolution 475.
Alderman Smith moved,
RESOLUTION 475 (#9-94).
seconded by Alderman Sansing to APPROVE
MOTION CARRIED.
Mayor Swaim noted that there is an outstanding eight million dollar
debt service at this time.
-He pointed out that the City Council will need to pass an Ordinance
to complete the p~ocess adding that this will allow completion of
the operation now in place at Cabot in conjunction with St. Vincent
Infirmary. He said that the Mayor of Jacksonville, or his
designee, will s ,erve on the Board when the first member has served
a full term and is no longer eligible for reappointm€mt. He
pointec out that Rebsamen is the third largest employer in the City
of Jacksonville and that the goal of the Commission and the City
Council is to maintain proper healthcare and every job now in place
at the hospital. He commended the Commission and the doctors for
their efforts and hours of labor in arriving at this conclusion.
He introduced Drs. Wortham and Calhoun who both stated that the
medical staff is in complete agreement with the Board and the
action they have taken. It was noted that there is much
aggressiveness in the medical field at this time.
Mayor Swaim noted that Dr. Wortham has 36 years of service in the
community and that Glenda Hughes, RT (Radiologic Technologist) who
was in attendance, has served 33 years at Rebsamen Hospital.
He pointed out that he felt approval of the Resolution is a very
positive step for our community and surrounding ones as well.
Alderman Smith moved,
RESOLUTION 475 (#9-94).
APPOINTMENTS:
seconded by Alderman Sansing to APPROVE
MOTION CARRIED.
6
[
j
ANNOUNCEMENTS:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 1, 1994
7:00 P.M. -7:45 P.M.
Mayor Swaim announced a public hearing at 7:00 p.m. on September
12, 1994 at City Hall for CDBG Program Funding and encouraged
attendance noting that areas for disbursement of the federal funds
will be decided and that it is important that the public
participate in that decision.
He also announced the Mums, Mus1c, and Muscadine Festival scheduled
for October first and second.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:45 p.m.
MOTION CARRIED.
Respectfully,
~'th,~ ilM. L~ona
City Clerk-Treasurer
7
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMBER J AX 001694 DEPT. City
Building & Content Insurance
QTY . I DESCRIPTION AMOUNT
1 . 'I I Building & Contents $17856.4
deductible per occurrence
extension 1 yr.
TOTAL PRICE
TERMS
RECOMMENDED BIDDER
DAT E 9-12-94 TIME 10:30 a.m .
Central /c Arthur J.
Arkansas Risk Gallagher &
Management Co.
AMOUNT AMOUNT
13208.0 ' $11607.
adm. f
1000.0 ·
claim r
2500.
OPENED BY Paul Mushru
TABULATED BY Liz Tuck
AMOUNT AMOUNT
I not .to exceed
4 % increals e
·C
-~
-
CITY OF JACKSONVILLE OPENED BY Mayor swaim ~
TABULATION SHEET BID NUMBER JAX001794 ···, DEPT, Street DATE 9-12-94 TIME 10:00 a.m. TABULATED BY Liz Tuck ~})}
~ j!IContractors j!IJ-Max Corp.
STREET STRIPING I_ Inc. ~ Specialty
--------1-~-------1---=-S ervice Co.
QTY. I DESCRIPTION rloA ~ I AMOUNT lA~r I AMOUNT I dim+ I AMOUNT I P'liltt I AMOUNT I PRII:E I AMOUNT
1. I250 0 0 i lf. Reflectorized Paint I' .07 I$ 1750.001 .08 1$ 2000.001 .07 1$ 1750.
2 . 1200 e a . Raised . Pavement Marking I 8.00 I 1600.00 5.00 1000.00 6.50 1300.00
(Bi-directional)
TOTAL PRICE
TERMS
RECOMMENDED BIDDER Contractors S
' ~ ~
CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(AN I MAL CONTROL)
(CDBG)
6. WATER DEPARTMENT:
SEPTEMBER 15, 1994
a.
b.
Regular City Council Meeting
September 1 , 1994
Regular City Council Meeting
August 18, 1994
Regular Monthly Report/August
Regular Monthly Report/August
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
a.
Request to Accept Bid: Street
Striping (Mayor Swaim)
Request to Accept Bid: Building and
Content Insurance
b. ORO. 1030 (#13-94) Ref: Completing
Rebsamen transfer to 501 (C)3
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 15, 1994
7:00 P.M. -7:20 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on September 15, 1994 at the regular meeting place
of the Council. Alderman Ray delivered the invocation after which
Mayor Swaim led the standing audience in the "Pledge of Allegiance"
to the flag.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton, and Twitty answered ROLL CALL:
PRESENT TEN (10), ABSENT (0). Mayor Swaim also answered ROLL CALL
and declared a quorum.
Other present for the meeting were: Mayoral Aid Michael Beeman,
City Attorney Robert E. Bamburg, Fire Chief Rick Ezell, Police
Chief Larry Hibbs, Deputy City Clerk Susan Goings, City Engineer
Duane Reel, Public Works Coordinator Skip Spears, Economic
Development Director Phil Sullivan, Hospital Commission Chairman
Alton Higginbotham, other city employees, interested citizens and
members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of September 1, 1994 for study and action at the next
Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Sansing that the minutes
of the Regular City Council Meeting of August 18, 1994 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
Animal Control Department:
Alderman Knight moved, seconded by Alderman Wilson that the Regular
Monthly Report for August 1994, of the Animal Control be APPROVED.
Report reflects the following:
CONTRIBUTIONS •••••••••••••••••••••••••••• $
ADOPTION/FINES ••••••••••••••••••••••••••• $
SECURITY DEPOSITS •••••••••••••••••••••••• $
TOTAL •••••••••••••••••••••••••••••••••••• $
25.00
493.50
150.00
668.50
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION
CARRIED.
1
/OS"
-----------------
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 15, 1994
7:00 P.M. -7:20 P.M.
Regular Monthly Report/CDBG Department
Alde~an Knight moved, seconded by alde~an Wilson that the Regular
Monthly Report for august 1994, of the Community Development
Department be approved. Said report reflects:
Informal Meetings. • • • • . • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 3
Public Hearings. • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 0
a. Letters to prospective applicants ..•..••••••..•••.•...•.•. 4
b. Applications received. • • • • • • • • • • . . . . • . • • . • • • . . • • • • . . . • • • • • 2
c. Bids Advertised. • • • • • • • • • • • • • • • • • • • • • • • • . . • • • . • • • • • • • . • • • • 2
d. Work write-ups & estimates .•••••••••.•.•••••••••••••••••.• 2
e. Pre-constructions conference •••••••••••.••.•.•••••••...•.• 2
f. Appraisals & Environmental reviews ..••...•••••••••••.•••••• 2
g. Interim Inspections ••.••••••••••••...•.•.•.•.•••••••.•.•.• 24
h. Final Inspections .•••.••••••.•.•....•.•.•••••••.••.•...••• 2
i. Partial Payments. . . . • . • • . • • • • • • • . . . . • . • . • • • • . • . • . • • • . . . • • • 1
j. Project Close-outs. . • • . • . • • • • • • • . . . . . • • . • • • . . . . . • . • • • . • • • • 1
k. Warranty Repairs. • • • • • • • • • • • • . • • • • • • • • • • • • • • • • . . • • • • • • • • • • 3
Public Works:
a. Bids Received-Sunnyside Drainage ••...•.•••.••.•••••...••.. 2
b. Interim Inspections .••...•••••••••..••.•••.•••••.....•••.• ll
c. HUD Workshops. • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 1
d. Project Close-out ••..••••.•••••••...•.•.••..••.•••••...••• 0
e. Contract Awarded. • • • • • • • • • • • • • • • • • . . • . • . • • . • • . • . • . • • . . • • • • 1
f. Engineer selection ••.••••••••••••...•••••••••••••••••••••• 1
ROLL CALL: Alde~en: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION
CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: Request to Accept Bid for Street Striping
Mayor Swaim introduced the item of business and explained that
quote from the low bidder averages to be .08 cents per foot for
2
j
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 15, 1994
7:00 P.M. -7:20 P.M.
striping and five dollars each for the raised markers making the
total bid $3,000.00. He related the competitiveness of the three
bids that were received. He related that it would be funded from
the Street Department and is a budgeted item.
Alde~an Wilson moved, seconded by Alde~an Sansing to ACCEPT the
low bid from Contractors Specialty Service Co. for street striping
and raised markers, in the amount of $3,000.00. MOTION CARRIED.
PARKS & RECREATION DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: a.
Insurance.
Request to ACCEPT bid for the Building and Content
Mayor Swaim related to Council the differences in services offered
with regard to the wide margin of bids received. He related that
comparison of rates and services were conducted by the Finance
Director which resulted in the low bidder as the recommended bid.
He then related that the Arthur J. Gallagher & Co. were the same
supplier that provided the City's insurance coverage for the past
two years. He stated that there was a slight increase in rates due
to a $500,000.00 dollar increase in the value of the property owned
by the City which did not include the new community center.
Alderman Fletcher moved, seconded by Alderman Knight to ACCEPT the
low bid from Arthur J. Gallagher & Company in the amount of
$11,607.00. MOTION CARRIED.
b. ORDINANCE 1030 (#13-94)
AN ORDINANCE AUTHORIZING THE MAYOR AND CITY CLERK'S APPROVAL OF A
LEASE AGREEMENT FOR REBSAMEN REGIONAL MEDICAL CENTER FACILITIES;
REPEALING JACKSONVILLE MUNICIPAL CODE SECTION 2.28.010 ET. SEQ. AND
ABOLISHING THE JACKSONVILLE MUNICIPAL HOSPITAL COMMISSION;
DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Alderman Knight moved, seconded by Alderman Smith that the
Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton,
and Twitty Motion received ten (10) affirmative votes,
3
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 15, 1994
7:00 P.M. -7:20 P.M.
(0) negative votes. MOTION CARRIED. At this time the ordinance was
read for the FIRST TIME by City Attorney Robert Bamburg.
Mayor Swaim clarified that this Ordinance will abolish what is
known as the Hospital Commission allowing the same members to
reform under bylaws for a 501(C)3 not for profit organization.
City Attorney Bamburg elaborated explaining that if the Commission
had not been abolished they would not have had a role to fill while
appointment to that Board would continue. He then related that
Council maintains the same authority with the new Board that was
exercised with regard to the Hospital Commission, adding that the
purpose is to eliminate one more record keeping
step in the process.
Alderman Knight moved, seconded by Alderman Wilson that the
Ordinance be APPROVED on FIRST READING. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson,
Keaton, and Twitty. Motion received ten (10) affirmative votes,
(0) negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Wilson to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton, and Twitty. Motion received ten ( 10)
affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon
the Ordinance was read for the second time.
Alderman Smith moved, seconded by Alderman Williamson to further
suspend the rules and place the Ordinance on THIRD AND FINAL
READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray,
Wilson, Fletcher, Williamson, Keaton, and Twitty. Motion received
ten (10) affirmative votes, (0) negative votes. MOTION CARRIED.
Whereupon the Ordinance was read for the third and final time.
Alderman Knight moved, seconded by Alderman Sansing, that the
Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton,
and Twitty. Motion received ten (10) affirmative votes, (0)
negative votes. MOTION CARRIED.
4
·I··
I
. I
j
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 15, 1994
7:00 P.M. -7:20 P.M.
Alderman Fletcher moved, seconded by Alderman Sansing, that the
EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson,
Keaton, and Twitty. Motion received ten (10) affirmative votes,
(0) negative votes. MOTION CARRIED.
ORDINANCE & EMERGENCY CLAUSE APPROVED & ADOPTED AND NUMBER 1030
THIS 15TH DAY OF SEPTEMBER, 1994.
ANNOUNCEMENTS:
Mayor Swaim related that City Fest will be held October 1st and 2nd
at North Side Junior High.
APPOINTMENTS:
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:30 p.m.
Respectfully,
MAYOR
5
l . CITY OF JACKSONVILLE OPENED BY Mayor Swaim~ 1 -
I TABULATION SHEET BID NUMBER JAX001794 ·-· bEPT. Street DATE 9-12-94 TIME 10:00 a.m. TABULATED BY Liz Tu~k
I
i I
/.Time Striping j Contractor< j J-Max Corp.
STREET STRIPING nc. Specialty
Service Co.
QTY. DESCRIPTION AMOUNT
1. 125000 llf. Reflectorized Paint ' · I .07 r 20oo.od .07
2. 200 e . Raised. Pavement Marking 8.00 1000.001 6.50 I 1300.
(Bi-directional)
•
TOTAL PRICE
TERMS
RECOMMENDED BIDDER
c
L
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMBER JAX001694
Building & Content Insurance
QTY. DESCRIPTION
1. Building & Contents
deductible per occurrence
extension 1 yr.
TOTAL PRICE
TERMS
RECOMMENDED BIDDER
DEPT. City
Arkansas
Municipal Le
AMOUNT
$17856.
DATE 9-12-94
Central
Arkansas Risk
Management
AMOUNT
1000.
TIME 10:30 a.m.
Arthur J.
Gallagher &
Co.
AMOUNT
·--·..:. ·-;--..._..._.,.--~
OPENED BY Paul Mushru
TABULATED BY Liz Tuck
AMOUNT
d
AMOUNT
I
I
I :I I
I
i
.......... ~l
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(Fire Department)
(Police Department)
(Animal Control)
6. WATER DEPARTMENT:
OCTOBER 6, 1994
a.
b.
c.
Regular City Council Meeting
Sept em bar 15, 1994
Regular City Council Meeting
Sept em bar 1, 1994
Regular Monthly Report/Aug. 1994
Regular Monthly Report/Aug. 1994
Regular Monthly Report/Sept. 1994
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
a.
Request to Accept Bid: Ref: High
Pressure Sewer Cleaner
Request by Municipal Court
Ref: Computer Desk Purchase
b. Millage Ord. 1031 (#14-94)
c. ORDINANCE 1032 (#15-94)
Re: Waiving Competitive Bidding I
Perm it negotiations, well drilling
and dozer rental for landfills
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 6, 1994
7:00 P.M. -7:45 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on October 6, 1994 at the regular meeting place of
the Council. Alderman Smith delivered the invocation after which
Mayor Swaim led the standing audience in the "Pledge of Allegiance"
to the flag.
DEVIATION IN AGENDA:
An oath of office, regarding Mayor Swaim's appointment by Governor
Tucker as a member of the State Job Training Coordinating Counsel,
was administered by Mr. Larry Goddard.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson,
Fletcher, Williamson, and Keaton answered ROLL CALL. PRESENT EIGHT
(8), ABSENT (2). Mayor Swaim also answered ROLL CALL and declared
a quorum. (Mayor Swaim pointed out that both Aldermen Twitty and
Ray had called respectively expressing regret that they could not
attend the City Council Meeting due to extenuating circumstances.)
Others present for the meeting were: Mayoral Aide Michael Beeman,
City Attorne:y Robert E. Bamburg, Deputy City Clerk Susan Goii!gs,
City Engineer Duane Reel, Public Works Coordinator Skip Spears,
Economic Development Director Phil Sullivan, Asst. Rona Scott,
Police Chief Larry Hibbs, Fire Chief Rick Ezell, Quorum Court
ME"!mber Mr. Larry Goddard and wife, other city employe,:s, interested
citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of -September 15, 1994 for study and action at the next
Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Sansing that the minutes
of the Regular City Council Meeting of September 1, 1994 be
APPROVED. MOTION CARRIED.
CONSENT AGENDA:
FIRE DEPARTMENT: REGULAR MONTHLY REPORT/AUGUST 1994
Alderman Knight moved, seconded by Alderman Lewis that the Regular
Monthly Report for the month of August 1994, of the Jacksonville
Fire Department be APPROVED. (Said report reflects an estimated
fire loss of $41,800.00) ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Wilson, Fletcher, Williamson, and Keaton voted
AYE. NAY 0. MOTION CARRIED.
1
------------------
II$
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 6, 1994
7:00 P.M. -7:45 P.M.
POLICE DEPARTMENT: REGULAR MONTHLY REPORT/AUGUST 1994
Alderman Knight moved, seconded by Alderman Lewis that the Regular
Monthly Report of the Jacksonville Police Department for the month
of August be APPROVED. Said report reflects: Computer
Collections, $53,809.94, Miscellaneous Payments $749.50, Report
Copies $510.25 for a total Collections of $55,069.69 ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Fletcher,
Williamson, and Keaton voted AYE, NAY (0). MOTION CARRIED.
ANIMAL CONTROL: REGULAR MONTHLY REPORT/SEPTEMBER 1994
Alderman Knight moved, seconded by Alderman Lewis to APPROVE the
monthly Animal Control Report for the month of September 1994.
Report reflects the following:
CONTRIBUTIONS. . . • • • • • • • • • • • . . . • • . • • • • • . . . . $ 9 0. 0 0
ADOPTION/FINES •••••.•..•••..••.•..•...•... $ 641.00
SECURITY DEPOSITS ..••••••..•.•••.•.•...•••. $ 225.00
TOTAL ••••••••••••••••••••••••••••••••••••••• $ 956.00
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson,
Fletcher, Williamson, and Keaton voted AYE. MOTION CARRIED.
WATER DE~ARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: Request to Accept Bid for a High Pressure Sewer
Cleaner
Mayor Swaim related that contrary to the name, the Street
Department uses t h i s type of equipment to clean enclosed drains.
Public Works Director Spears related that at present the Street
Department i s using a 1978 jet truck. He added that the pump and
the 1, 000 gallon water tank is worn out and that the piece of
equipment needs to be replaced. He stated that replacing the old
type of equipment with a "pull behind" trailer that has a tank and
a pumping system will save money by not having to purchase the
whole vehicle. He pointed out the low bid did not meet with the
required specifications, adding that the second low bidder was
2
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 6, 1994
7:00 P.M. -7:45 P.M.
able to provide the specified tank cover with exceptions to tire
size and height specifications. He then related that he and City
Engineer Reel are satisfied with the second lowest bid which also
meets all main specifications of pumping pressures, gallons per
minute, capacity etc. He said that the Sewer Department has a
piece of equipment like the one under consideration which has given
good performance.
He related that the payment is to be made from the Equipment Fund,
that the item is budgeted.
Alderman Smith moved, seconded by Alderman Knight to ACCEPT the
recommended second low bid from Gra-Co., Inc. in the amount of
$18,888.88 to be drawn from the Street (equipment) Funds. MOTION
CARRIED.
PARKS & REC DEPARTMENT:
SAJ!IITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: a. Request/ Municipal Court Ref: Computer Desk Purchase
Alderman 1:iilson moved, seconded by Alderman Sansing that a :c·equest
by the Municipal Court to purchase a computer desk (non-b·lldgeted
item) costing approximately $200.00 be APPROVED with funding from
Small Claims Court funds. MOTION CARRIED.
b. Millage Ordinance 1031 (#14-94)·
AN ORDINANCE FOR THE PURPOSE OF LEVYING THREE-TENTHS MILL AND
THREE-TENTHS MILL AGAINST ALL PERSONAL PROPERTY WITHIN THE
CORPORATE LIMITS OF THE CITY OF JACKSONVILLE, ARKANSAS; FOR THE
PURPOSE OF LEVYING THREE-TENTHS MILL AND THREE-TENTHS MILL AGAINST
ALL REAL PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF
JACKSONVILLE, ARKANSAS; FOR THE PURPOSE OF EFFECTING CERTIFICATION
TO THE COUNTY CLERK OF PULASKI COUNTY OF THE TAX LEVIED AND OTHER
PRESCRIBED MATTERS PERTAINING THERETO; AND, FOR OTHER PURPOSES.
Alderman Fletcher moved, seconded by Alderman Williamson, that
Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Sansing, Wilson, Fletcher, Williamson, and Keaton
voted AYE. NAY (0). Motion received eight (8) affirmative votes,
(0) negative votes. MOTION CARRIED. Ordinance read FIRST TIME by
City Attorney Robert Bamburg.
3
/15
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 6, 1994
7:00 P.M. -7:45 P.M.
Alderman Smith moved, seconded by ~lderman Lewis, to dispense with
the reading of the Ordinance 1.n its entirety. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Fletcher,
Williamson, and Keaton voted AYE. NAY (0). Motion received eight
(8) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Sansing moved, seconded by Alderman Wilson that Ordinance
be ACCEPTED ON FIRST READING.
At this point, Alderman Wilson made comments about a recent article
in the Jacksonville Patriot which had numerous errors regarding
passage of the Millage Ordinance. He related that the ordinance
provides for the continuance of an existing tax, that it is done
every year and made reference to a proposal on the November 8, 1994
Genera l Election Ballot which will be voted on by the people of the
City of Jacksonville. He said that the millage increase proposed
on the ballot, if passed, will properly fund the firemen's pension
fund.
He requested tl:.at accurate information be provided the citizens cf
the City of Jacksonville with regard to the matter.
Mayor Swaim explained that, as stated in paragraph one, in 1966 an
ordinance was passed levying five mills against real and personal
property and that it was rolled back in 1988 to three mills which
is done on an annual basis. He noted that the Quorum Court gives
consideration to thH request by the City of Jacksonville for
collection of the millage which they pass on to the Pulaski County
Tax Collector for collection in the upcoming year. He pointed out
that the action by the City Council is an annual occurrence.
Alderman Wilson requested that the heading of the Ordinance be
modified with regard to the (.03) numbering regarding three-tenths
mill. The general consensus of the Council was to remove the
numerical part of the ordinance.
Mayor Swaim voiced that changes in wording in the heading of the
Ordinance is standard form but that research will be done with
regard to changing the same in the future.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson,
Fletcher, Williamson, and Keaton voted AYE. NAY ( 0) • Motion
received eight (8) affirmative votes, (0) negative votes. MOTION
CARRIED. ORDINANCE ACCEPTED ON FIRST READING.
Alderman Sansing moved, seconded by Alderman Lewis to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
4
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 6, 1994
7:00 P.M. -7:45 P.M.
Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Fletcher,
Williamson, and Keaton voted AYE. NAY (0). Motion received eight
(8) affirmative votes, (0) negative votes. MOTION CARRIED.
Whereupon, City Attorney Bamburg read Ord. 1031 the SECOND TIME.
Alderman Smith moved, seconded by Alderman Wilson, that Ordinance
be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Sansing, Wilson, Fletcher, Williamson, and Keaton
voted AYE. NAY (0). Motion received eight (8) affirmative votes,
( 0) negative votes. MOTION CARRIED. Ordinance read THIRD AND
FINAL TIME by City Attorney Robert Bamburg.
Alderman Knight moved, seconded by Alderman Sansing, that Ordinance
be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Wilson, Fletcher, Williamson, and Keaton voted AYE.
NAY ( 0). Motion received eight (8) affirmative votes, (0) negative
votes. MOTION CARRIED.
ORDIN~NCE APPROVED AND ADOPTED AND NUMBERED 1031 THIS 6TH DAY OF
OCTOBER 1994.
c. ORDINANCE 1032 (#14-94) Re: Waiving Competitive Bidding/Permit
negotiations, well drilling and dozer rental for landfills
(
AN ORDINANCE: WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF
OBTAINING WA~~ER WELL DRILLING SERVICES AND BULLDOZER SERVICES FOR
THE GRAHAM ROAD AND ROGERS ROAD LANDFILL SITES; DECLARING AN
EMERGENCY; AND, FOR OTHER PURPOSES.
Mayor Swaim said that strong efforts to obtain competitive .quotes
have been made and that the request is for the authority to
immediately negotiate, at the time permission is given, for the
best price possible. He said that availability of the dozers
;regarding rental of the same is a problem; that the waiting period
of thirty days for bids to come in does not meet the needs of the
department.
Alderman Knight moved, seconded by Alderman Wilson, that Ordinance
be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Wilson, F-letcher, Williamson, and Keaton voted AYE.
NAY ( 0). Motion received eight (8) affirmative votes, (0) negative
votes. MOTION CARRIED. Ordinance read FIRST TIME by City
Attorney Robert Bamburg.
Alderman Sansing moved, seconded by Alderman Lewis, that Ordinance
be accepted on FIRST READING. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Wilson, Fletcher, Williamson, and Keaton voted AYE.
5
/11
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 6, 1994
7:00 P.M. -7:45 P.M.
NAY (0). Motion received eight (8) affirmative votes, (0) negative
votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING.
Mayor Swaim voiced that three wells would be drilled, that there
are seven wells on the site. He said that after 1988 the whole
site was core sampled and monitoring wells were drilled around the
perimeter of the two landfills.· He stated that the proposed wells
would actually be southeast from Rogers Road. He said that in the
consent decree all wells will be tested, with the help of DPC&E,
not just the ones to be drilled.
He said that $100,000.00 has previously been approved by the City
Council with regard to compliance with the consent decree. He said
that none of the money has been spent to date recommending that
said money be used in this endeavor.
Alderman Knight moved, seconded by Alderman Lewis to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Fletcher,
Williamson, and Keaton voted AYE. NAY (0). Motion received eight
(8) affirmative votes, (0) negettive votes. MOTION CARRIED.
Whereupon, City Attorney Bamburg read the Ordinance for the SECOND
TIME.
Alderman Smith moved, s•:!conded by Alderman Lewis, that Ordinance be
placed on THIRD AND FI:trAL READING. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Sansing, Wilson, Fletcher, Williamson, and Keaton
voted AYE. NAY (0). Motion received eight (8) affirmative votes,
(0) negative votes. MOTION CARRIED. Ordinance read THIRD AND
FINAL TIME by City Attorney Robert Bamburg.
Alderman Sansing moved, seconded by Alderman Wilson, that Ordinance
be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Wilson, Fletcher, Williamson, and Keaton voted AYE.
NAY (0). Motion received eight (8) affirmative votes, (0) negative
votes. MOTION CARRIED.
Alderman Sansing moved, seconded by Alderman Wilson, that the
EMERGENCY CLAUSE be APPROVED AND ADOPTED. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Wilson, Fletcher, Williamson, and
Keaton voted AYE. NAY (0). Motion received eight (8) affirmative
votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1032 THIS 6TH DAY OF
OCTOBER 1994.
6
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 6, 1994
7:00 P.M. -7:45 P.M.
Mayor Swaim voiced that City Engineer Reel and Public Works
Director Skip Spears are responsible for saving the City of
Jacksonville hundreds of thousands of dollars with regard to
finalizing paperwork with regard to the clean-up.
APPOINTMENTS:
ANNOUNCEMENTS:
Mayor Swaim announced that attendance was good at the recent Mums,
Music and Muscadines Festival pointing out the exposure to the
Hospital due to their Health Fair as a participant at the festival.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:45 p.m.
Respectfully,
~.'ftu .~~) LUM. Leonaid
City Clerk-Treasurer
7
_j
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMBER JAX001 894 DEPT .Street
HIGH PRESSURE SEWER CLEANER ICM, Inc.
QTY. Df:SCRIPTION AMOUNT
1. 1 High Pressure Sewer Cleaner $19688.8
TOTAL PRICE
TERMS
RECOMMENDED BIDDER
DATE 9-27-94
Gra-Co, Inc.
AMOUNT
$18888.8
TIME 10:00 a.m.
Henard Utility
Bid #1
$19492.7
OPEN ED BY Skiu Spea r s f!!;
TABULATED BY Liz Tuck ~
Henard Utility
Bid #2
AMOUNT
*'$18682.0
AMOUNT
-~
<)
J
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
OCTOBER 20, 1994
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(Fire Department) a.
(Police Department) b.
(Public Works) c.
(CDBG) d.
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT: a.
b.
11. PARKS & REG DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL: a.
b.
Regular City Council Meeting
October 6, 1994
Regular City Council Meeting
September 15, 1994
Regular Monthly Report/Sept. 1994
Regular Monthly Report/Sept. 1994
3rd Quarterly Recycling Report 1994
Regular Monthly Report/Sept. 1994
Request to Accept Bid: Industrial
Drive Expansion
Request to Accept Bid: Skid Steer
Loader
Final Plat/Northlake Subdivision
Phase V
Request to Accept Bid: Sunnyside
Hills Addition Water Main
Reconstruction Phase VI
ORO. 1033 (#16-94) Authorizing the
Mayor and City Clerk to approve and
Execute Transfer of Property located
on Highway 161
A G E N D A continued
October 20. 1994
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
Public Hearing I Economic
Development Strategic Plan
12:00 p.m. November 10, 1994
at the Holiday Inn
The Recycling Center will now
be OPEN on Saturdays from 8:00a.m.
till 4:00 p.m.
J
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 20, 1994
7:00 P.M. -7:35 P.M.
REGULAR CITY COUNCIL ME&TING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on October 20, 1994 at the regular meeting place of
the Council. Alderman Smith delivered the invocation after which
Mayor Swaim led the standing audience in the "Pledge of Allegiance"
to the flag.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty answered ROLL CALL. PRESENT
ten (10), ABSENT (0). Mayor Swaim also answered ROLL CALL and
declared a quorum.
Others present for the meeting were: Mayoral Aide Michael Beeman,
City Attorney Robert E. Bamburg, Deputy City Clerk Susan Goings,
City· Engineer Duane Reel, Public Works Director Skip Spears,
Economic Development Director Phi l Sullivan, Police Chief Larry
Hibbs, Parks & Recreation Director. Annabelle Davis, Code
Enforcement Officer Wayne Cox, CDBG Director Tony Ply, Hospital
Commissioner Dr. Lindy Bollen Sr., Mrs. Judy Swaim, Mrs. Deede
Hibbs, Mrs. Marshall Smith, other city employees, interested
citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meetin·:r of October 6, 1994 for study and action at the nex'; Regular
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Knight moved, seconded by Alderman Wilson that the minutes
of the Regular City Council Meeting of September 15, 1994 be
APPROVED. MOTION CARRIED.
CONSENT AGENDA:
FIRE DEPARTMENT: REGULAR MONTHLY REPORT/SEPTEMBER 1994
Alderman Knight moved, seconded by Alderman Wilson that the Regular
Monthly Report for the month of September 1994, of the Jacksonville
Fire Department be APPROVED. (Said report reflects an estimated
fire loss of $25,400.00) ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY 0. MOTION CARRIED.
POLICE DEPARTMENT: REGULAR MONTHLY REPORT/SEPTEMBER 1994
Alderman Knight moved, seconded by Alderman Wilson that the Regular
Monthly Report of the Jacksonville Police Department for the month
of September be APPROVED. Said report reflects: Computer
Collections, $48,991.10, Miscellaneous Payments $835.50, Report
1
IJ.3
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 20, 1994
7:00 P.M. -7:35 P.M.
Copies $385.00 for a total Collections of $50,211.60 ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED.
RECYCL I NG QUAR TERLY REPORT: SEPTEMBER 1994
Public Works Director Spears pointed out to the Council that there
had been unexpected price increases per lb. for recyclables
collected which would account for the three thousand dollar
difference between the 2nd and 3rd quarter monies collected. He
related that twelve thousand dollars had been budgeted for
recyclable revenue, adding that eighteen thousand has already been
collected for the year. Relating another positive note, Director
Spears in forme d the Council that over one million lbs. will have
been ·collected since December of last year, giving the citizens of
Jacksonville credit for their recycling efforts . In response to a
question posed by Alderman Smith, Director Spears related that
almost one third of the City is currently receiving curb side
pickup. He then related that the Taneyville area and Towering
Oaks will be incorporated into the pickup area using most of the
three hundred bins left in supply. He related that with the
increase of "drive thru" activity and because Jacksonville had
received a $25,000.00 grant which included monies for an additional
employee, the recycling center has hired an individual who will man
the recycling center o n Saturdays from 8:00a.m. till 4:00p .m. He
related that the employees work week will be Tuesday thru Sa·-.:urday.
He pointed out that $3,000.00 dollars was granted for use in
education. He encouraged citizens north of the river to use the
recycling "drive thru".
Mayor Swaim ~ela ted that not only was an $86,235.60 dollar tipping
fee saved at the landfill but $18,076.03 was collected, adding that
there have been many benefits from the use of the mulch.
Alderman Knight moved, seconded by Alderman Wilson that the
quarterly recycling report be APPROVED. Said report reflects the
following for the 3rd quarter of 1993.
Sale of Alum. cans, Paper (Newspaper, Computer, White, Mixed),
Cardboard, Scrap Metal and Plastics 1 & 2 was $ 8,146.25; total
Lbs. collected for Sale 986,302.
Ground Yard Waste 6,960 Cubic Yards.
Number of people through Recycling center 1,838.
2
(
J
Sale of Mulch $ 75.00.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 20, 1994
7:00 P.M. -7:35 P.M.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty voted AYE. MOTION
CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: a. Request to Accept Bid on the Industrial
Drive Expansion
Mayor Swaim related that with the opening of the new community
center traffic will increase in the area, adding that there have
been efforts over the past three years to have Industrial Drive
extended completely through to Redmond Road. He related that there
are still some negotiations to be completed with the railroad and
the Air Force who owns part of the right-of-way and crossing in the
area. He estimated that completion of the project could occur
this year or early next year handling part of the traffic flow in
the area.
City Engineer Reel related that the clearing and the grubbing was
the main area of fluctuation causing the difference in total bid
prices. He related that Jefco Construction is the recommended
bidder.
Mayor Swaim related that the monies will be drawn from the street
fund and has been set aside for this purpose.
Alderman Smith moved, seconded by Alderman Knight to Accept the low
bid of $83, 160. 00 from Jefco Construction Company. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. MOTION CARRIED.
Mayor Swaim related that due to the projected increase of traffic
it will be necessary to install traffic signal lights at the
intersection of Industrial Drive and Main Street. He related that
this item of business will be brought before Council in the future.
b. Request to Accept Bid for a Skid Steer Loader
3
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 20, 1994
7:00 P.M. -7:35 P.M.
Public Works Director Spears related that the present equipment is
worn out, that it is seventeen years old adding that he and the
City Engineer do not feel it is economically repairable. He
related that the equipment is used with regard to clearing out
ditches. He pointed out that the trade-in is $3,000.00 which will
make the equipment price $4, s ·a3. 7 4. He stated that this is a
budgeted item and that the funds will be drawn ·from the equipment
fund under the Street Department.
In response to a question posed by Alderman Knight, Director Spears
related that weather is a lot of the deciding factor regarding
ditch work needed by the citizens as opposed to the landfill work
currently underway. He stated that priority problems will be
addressed while continuing work at the landfill. Be explained that
it is "a bit of a balancing act" with a thirteen man street crew,
adding that the winter rains will probably cease work at the
landfill until as late as next summer.
Alderman Wilson ~oved, seconded by Alderman Knight to Accept the
bid from Capital Ford New Holland in the amount of $4, 583. "J 4
including a $3,000.00 trade-in; with funds to be drawn from the
equipment fund in the Street Department. MOTION CARRIED.
PARKS li REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION: Final Plat of Northlake Subdivision Phase V
City Engineer Reel informed the Council of the stipulations imposed
at the time of plat approval by the Planning Commission regarding
street completion, utility letters of acceptance, and flood zone
designation pending approval from FEMA.
Alderman Knight ~oved, seconded by Alderman Smith to approve the
Final Plat of the Northlake Subdivision Phase V with the
stipulations stated by the Planning Commission to be enforced by
the City Engineer.
Alderman Wilson inquired as to other possible access from Main
Street into the subdivision. It was reported by the City Engineer
that there were none.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty voted AYE. MOTION
CARRIED.
4
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 20, 1994
7:00 P.M. -7:35 P.M.
GENERAL: a. Request to Accept Bid on the Sunnyside Hills Addition
Water Main Reconstruction Phase VI
Mayor Swaim explained that this is a joint effort with the Water
Department adding that this is . a CDBG item.
Alderman Wilson moved, seconded by Alderman Sansing to Accept the
low bid from Unique Backhoe Service, Inc. in the amount of
$38,600.00. MOTION CARRIED.
b. ORDINANCE 1033 (#16-94)
AN ORDINANCE AUTHORIZING THE MAYOR AND CITY CLERK TO APPROVE AND
EXECUTE ALL DOCUMENTS NECESSARY FOR THE TRANSFER OF 488 SQUARE FEET
OF MUNICIPAL PROPERTY LOCATED AT THE INTERSECTION OF CENTER STREET
AND NORTH FIRST (HIGHWAY 161), JACKSONVILLE, ARKANSAS; AND, FOR
OTHER PURPOSES.
Mayor Swaim related that the Ordinance is in regard to the widening
of Hwy 161 to a five lane street which involves a small piece of
property at the intersection of Graham Road and Hwy 161 that the
Hwy Departments needs. He then related that the ,property is not
usable and is considered to be right-of-way.
Alderman Knight moved, seconded by Alderman Wilson, that Ordinance
be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED. Ordinance read FIRST
TIME by City Attorney Robert Bamburg.
Alderman Ray moved, seconded by Alderman Smith, to dispense with
the reading of the Ordinance in its entirety. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE. NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Sansing that Ordinance
be ACCEPTED ON FIRST READING. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON
FIRST READING.
5
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 20, 1994
7:00 P.M. -7:35 P.M.
Alderman Ray moved, seconded by Alderman Lewis to suspend the rules
and place the Ordinance on SECOND READING. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson,
Keaton, and Twitty voted AYE. NAY (0). Motion received ten (10)
affirmative votes, ( 0) negative votes. MOTION CARRIED. Whereupon,
City Attorney Bamburg read the Ordinance for the SECOND TIME.
Alderman Smith moved, seconded by Alderman Knight, that Ordinance
be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton,
and Twitty voted AYE. NAY ( 0). Motion received eight (8)
affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance
read THIRD AND FINAL TIME by City Attorney Robert Bamburg.
Alderman Knight moved, seconded by Alderman Lewis, that Ordinance
be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton, and
Twitty voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative v·otes. MOTION CARRIED.
Alderman Sansing moved, seconded by Alderman Wilson, that the
EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson,
Keaton, and Twitty voted AYE. NAY (0). Motion received ten (10)
affirmative votes, (0) negai:.ive votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1033 THIS 20TH DAY OF
OCTOBER 1994.
APPOINTMENTS:
ANNOUNCEMENTS:
Economic Development/Public hearing
Mayor Swaim announced that there will be a public hearing for
Economic Development's Strategic Plan adding that this is the
r esult of many months of work by Mr. Phil Sullivan and Mrs. Rona
Scott. He stated that it will be held at 12:00 p.m. November 10,
1994 at the Holiday Inn.
Recycling Center
Mayor Swaim reiterated that the new hours for the recycling center
include Saturday from 8:00 a.m. until 4:00 p.m. encouraging
citizens to take advantage of the new hours.
6
Elderly Activity Center
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 20, 1994
7:00 P.M. -7:35 P.M.
Alderman Smith related that Saturday the 22nd, the Elderly Activity
Center will host their annual bizarre starting at 6:00 p.m.
New Community Center
Mayor Swaim encouraged people .to tour the Community Center. He
related that construction is progressing pointing out that a main
hold up had been the delivery· of steel, and that the completion
date is still late December I January time frame. He explained that
he did not feel a rush on the completion date as important as
quality work being done. He related that construction is on
schedule.
Sanitation Ordinance
City 'Attorney Bamburg related that in either December or early in
1995 a new Sanitation Ordinance would be brought to the Council.
Mayor Swaim made mention of another ordinance currently being
considered with regard to the Water Department and new
construction.
Condemnation
Mayor Swaim related that the delay experienced on the demolition of
some homes has been a lack of response regarding bids from
contractors engaged in this type of work. He stated that the item
would be re-advertised.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:35 p.m.
Respectfully,
~~·~) UM: Leonard
City Clerk-Treasurer
\~1\b)~
MAYOR l ~
7
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMBER JAX002 294
Industrial Drive Expansion
DESCRIPTION
Clearing & Grubbing
Excavation
Select Backfill
6" S B-2 Gravel Sub-Base
Asphaltic Hot Mix
6.,19921 J Curb & Gutter
32l fi 58x36 RCAP (classiii)
32 lfi 24" RCP (classiii)
7.
8.
9. 2 e a 58x36 RCAP, Flared end section
10. 2 ea 24" RCP, Flared end section
11. llumps tlm Maintenance of traffic
TOTAL PRICE
TERMS
l -~ -__ ]
DEPT . street
Building &
Utility
Contracto::-~
DAT E 10-17-94
Jefco Cons t.
Co.
18-.00 19044.00
1LOO 1200.00
5.00 12800.00
TIME 1 o : oo a . m.
Lambert Canst.
10685.80
1300.00
10496.00
10312.50
15936.00
4480.00
1728.
3600.00
3200.00
OPENED BY Ma vor Svaim ~JQ)
TABULATED BY Liz Tuck J<~·-
AMOUNT AMOUNT
RECOMMENDED BIDDER l - ------, . I I I ------~
1
I o:a
<:::)
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMBER JAX 002 2 94
Industrial Drive Expansion Cont.
DESCRIPTION
Seeding
Railroad Crossing
TOTAL PRICE
TERMS
RECOMMENDED BIDDER
DEPT. Street
Building &
Utility
Contractors
DATE 10-17-94
J efco Cons t.
Co.
AMOUNT
3250.00
3000.00
TIME 10:00 a.m.
OPENED BY Ma y or Swaim
TABULATED BY Liz Tuck
AMOUNT AMOUNT
' (a. .....
I
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMBER JAX001994
Skid Steer Loader
QTY. I DESCRIPTION
1 I 1
2. I 1
Skid-Steer Loader
Trade-in allowance
TOTAL PRICE
TERMS
RECOMMENDED BIDDER
DEPT. Street
No Bid
DATE 10-12-94
Capital Ford
New Holland
AMOUNT
$7583.74
(3000.
ital Ford
TIME 10:00 a.m.
AMOUNT
OPENED BY Lu Leonard
TABULATED BY Liz Tuck
AMOUNT
;ti-
l~
AMOUNT
-Q)
""
l
I I
"\.
CITY OF JACKSONVILLE. ARKANSAS
ABSTRACT OF BIDS
BID ITEM: Sunnyside-Hills Addition Water Main Reconstruction
Phase VI
ENGINEER: BIDDER: Unique Backhoe
ljifrl: 1 OUAN. l DESCRIPTION UNIT PRICE . TOTAL
1 1200ft 2" PVC "l!!:ipe $5.41 $6,49Q.OO
2 141 Oft 6" PVC Pipe $9.50 $13,395.00
3 2610ft 14 *~~~e Copper Tracing $.10 $26L 00
4 3 Each 5 1/4' Fire Hydrant $1,090.00 $3,270.00
5 3 Each 6" MJ Tee $284.00 &852.00
6 3 Each 6" MJ Anchor Cuopling $112.00 $336.00
7 3 Each 6" MJ Gate Valve $433.00 $1,299.00
8 7 Each 2" Brass Gate Valve $143.00 $1,001.00
9 5 Each 6"x2" Brass Tapping Saddle $86.0~ $430.00
10 5 Each 2"xClose Brass Nipple $16.00 S8o,oo
11 5 Each 2"x6" Brass Nipple $24.00 $120.00
12 ~ Each 6Mx6" MJ Tapping Sleeve $578.00 $1,734.00
13 3 Each 6" MJ Tapping Valve $336.00 $1,008.00
14 5 Each 2n Dresser Coupling $11.00 $55.00
15 13 Each 562-S Cast Iron valve Box $54.00 $702.00
16 30CQYds Flowable Backfill Material ~108.00 $3,240.00
17 10CuYds Concrete $135.00 $1,350.00
18 25 Tons ~sphalt $97.00 $2,425.00
19 15CuYds Top Soil . $35.00 $525.00 20 1 Roll V..i..s..cru.een 1 0 I X 1 "i I l ~25.00 .-S.2s. 0.0
TOTAL PRICE $38,600.00 ..
(1) RECOMMENDED AWARD TO: Unique Backhoe Service, Inc.
( s~e.. "':tta~heJ)
Page _1_of __ 1_
DEPARTMENT: ·community Development Agency
DATE OPENED:
I BIDDER: MeV, Inc. BIDDER:
UNIT PRICE TOTAL UNIT PRICE
$9.58 $11,49~.00
$12. 10 $17,061.00
&.07 &182.70
$1,800.00 $5,400.00
$190.00 $570.00
$125.00 $375.00
$500.00 $1,500.00
$75.00 $525.00
$50.00 $250.00
$5.00 $25.00
$12.00 $60.00
$700.00 $2,100.00
$400.00 $1,200.00
$15.00 $75.00
$50.00 $650.00
$100.00 $3,000.00 \\
$225.00 $2,250.00
$45.00 $1 , 125. 00
$35.00 $525.00
....S..75 . 00 S75. nn
$48,444.70
(2 ) OTHER INFORMA'l'.ION
CoY"\-e.'""f~.f mcl/,J:.,.,c . .It ... ,., I(
1u -If s~-.o 0 -(y-l)...... I If-). 0, /)I)
. ,.
BIDDER:
TOTAL UNIT PRICE TOTAL
CERTIFIED CORRECT
JL--c~
b/
r -----
1 \~~
CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(Animal Control)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
NOVEMBER 3, 1994
a.
b.
c.
d.
Regular City Council Meeting
October 20, 1994
Regular City Council Meeting
October 6, 1994
Regular Monthly Report/October
Request to Accept Bid: Audio &
Video Equipment
Drainage Update/City Engineer Reel
Update/Landfill Clean-up Program
by Public Works Director Spears
Request to Accept Bid: Demolition of
Condemned Houses
DISCUSSION: Acceptance of House on
Smart Street
DISCUSSION: Appeai/Bolden vs
City of Jacksonville
Re-appointment/Jon France/Residential Housing
Facilities Board/term to expire 10/24/1999
ELECTION DAY-8 NOV. 1994
CITY HALL WILL BE CLOSED 11 Nov. 1994
in observance of Veterans Day! II
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 3, 1994
7:00 P.M. -7:45 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on November 3, 1994 at the regular meeting place
of the Council. Alderman Smith delivered the invocation after
which Mayor Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: Alde~en: Knight, Smith, Lewis, Sansing, Ray,
Fletcher, Williamson, Keaton and Twitty answered ROLL CALL.
PRESENT NINE (9), ABSENT (1). Mayor Swaim also answered ROLL
CALL and declared a quorum. Alde~an Wilson was ill.
Others present for the meeting were: Mayoral Aide Michael
Beeman, ·city Attorney Robert E. Bamburg, Deputy City Clerk Susan
Goings, City Engineer Duane Reel, Public Works Coordinator Skip
Spears, Rona Scott of the Economic Development Department,
Police Chief Larry Hibbs, Fire Chief Rick Ezell, Code Enforcement
Officer Wayne Cox, Park & Recreation Director Annabelle Davis,
Board of Adjustment Chairman Art Brannen, Firemen Bill Plunk and
Lanny Lehman of the Fire Department, other city employees,
candidates for election Dilmer Trotter and Jim Moore, Mrs. Judy
Swaim, Mrs. Deede Hibbs, and Mrs. Edith Smith, interested
citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of October 20, 1994 for study and action at the next
Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alde~an Sansing moved, seconded by Alde~an Lewis that the
minutes of the Regular City Council Meeting of October 6, 1994 be
APPROVED. MOTION CARRIED.
CONSENT AGENDA:
ANIMAL CONTROL: REGULAR MONTHLY REPORT/OCTOBER 1994
Alderman Smith moved, seconded by Alderman Lewis to APPROVE the
monthly Animal Control Report for the month of October 1994.
Report reflects the following:
CONTRIBUTIONS. • • • • • • • • • • • • • • • • • • • • • • • • • • • • $
ADOPTION/FINES ••••••••••••••••••••••••••.• $
SECURITY DEPOSITS •••••••••••••••••••••••••• $
00.00
881.50
275.00
TOTAL • • • . . • • • • . • • • • • • • • • • • • • • • • • • • • . • • • • • • • • $ 1 , 15 6 • 5 0
1
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 3, 1994
7:00 P.M. -7:45 P.M.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray,
Fletcher, Williamson, Keaton and Twitty voted AYE. MOTION
CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT: Request to Accept Bid: Audio & Video
Equipment
Chief Hibbs stated that the bid items are in the equipment line
item in the 1994 budget, that the video cameras are to be
installed in the dash of the vehicles to record and be used for
evidentiary purposes, keeping records of what occurs. He said
that the equipment is an additional device and accepted by the
courts.
Alderman Knight moved, seconded by Alderman Sansing that the
$8,448.00 bid from Radio Shack Phils Computer for Audio & Video
Equipment be APPROVED. MOTION CARRIED.
STREET DEPARTMENT: Drainage Update by City Engineer Reel
City Engineer Reel presented pictures regarding drainage projects
in various areas in the city as well as a written and verbal
account of projects and project costs which are included as
exhibit "A" of these minutes.
Mayor Swaim pointed out that $423,000.00 has been spent in 1994
on drainage projects which does not include CDBG projects.
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL:
a. Update/Landfill Clean-up Program by Public Works Director
Spears
Mr. Spears informed the City Council that as of·Monday city crews
moved nine thousand cubic yards of dirt and hauled in one hundred
truck loads of fill from off site because some of the dirt had
been removed from off site. He said that 53 truck loads of mulch
2
1
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 3, 1994
7:00 P.M. -7:45 P.M.
has been taken to the site and that grass seeds have been sewn to
aid in erosion control of the area. He noted that city employees
spent 303 manhours on the job excluding the time spent by City
Engineer Reel, Street Superintendent Bob Martin and himself.
He related that the EPA has cleared the Rogers Landfill area of
toxic waste and work has begun in filling in the drenches adding
that the wells have been completed and DPC & E will begin water
testing which will occur November 15th through December 15th. He
stated that the final water testing and maintenance plan will be
submitted to EPA early next week. He noted that additional dirt
was needed on site at Rogers Landfill adding that the weather
will continue to be a contributing factor. He stated that areas
waiting to be filled will need EPA toxic waste clearance before
work can be authorized.
b. Request to Accept Bid for the Demolition of Condemned Houses.
Mayor Swaim related that the delay with regard to the demolition
has been the lack of interest from companies performing this type
of excavating. He related that the bids included four houses
addressed as 106 Roosevelt Circle, 171 Roosevelt Circle, 902
Church, and 1015 Ghoshen Street. He related that two other bids
were not received by bid deadline leaving only one qualified
bidder that being Rogers & Dillon Excavating, Inc. in the amount
of $22,250.00 as a total price. He related that one of the
reason the bid seems high is the additional cost in handling
toxic materials that were used in construction of older homes.
He related that the funds are available in the contingency fund
adding that liens will be filed against the property in hopes of
recouping some of the cost of demolition, should the property
ever be sold. He related that a house located at 129 Union is in
better shape than the other four homes and can be moved at a
total cost of $750.00 to be funded from the contingency fund.
Alde~an Smith moved, seco~ded by Alde~an Knight to Accept the
low bid from Rogers & Dillon Excavating, Inc. in the amount of
$22,250.00 and removal of th.e house at 129 Union at a cost of
$750.00 with funding drawn from the contingency fund. MOTION
CARRIED.
Discussion ensued as to the abandonment laws along with what
State law holds for cities with regard to delinquent taxes on
property of this nature.
c. Acceptance of a houses located on Smart Street.
3
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 3, 1994
7:00 P.M. -7:45 P.M.
Mayor Swaim related that through Dilmer Trotter he was made aware
of a house on Smart Street owned Mr. Pridmore who wants to give
the house to the City of Jacksonville to be use however it feels
necessary. He related that while the house is in good shape it
will need a new roof along with various other repairs needed. He
related that it is an all brick home estimating value to be
$30,000.00. He requested permission from the Council to proceed
with acquisition of the home. He stated that consideration in
use of the house could be a incentive program for the police
department, possibly offering the house to a patrol officer under
agreement that the officer may do the repairs or the city could
repair the house and offer it on a low rent or rent free basis if
necessary.
Alderman Keaton related that after viewing the house his
estimation is that the house is very repairable and feels that it
is something the City should move ahead with.
Alderman Knight moved, seconded by Alderman Smith to authorize
the Mayor and City Attorney to move forward with the acquisition
of the home located a 121 Smart Street. MOTION CARRIED.
d. Appeal/Bolden vs. City of Jacksonville
City Attorney Bamburg related that after discussion and review of
the case with Janette Hamilton, the attorney handling the case
from Municipal League, it was suggested that appeal be a
consideration. He stated that numerous legal points may merit an
appeal adding that the analysis and reasoning that was used by
Judge Erbom with regard to ruling and method of determination may
not follow existing case law. He related that the cost of appeal
wo uld not be a consideration for the City, stating that because
of the defense fund the cost would be covered by the Municipal
League. He stated that this is a joint recommendation by himself
and Municipal League attorneys that the City of Jacksonville
appeal the case. He asked that because each of the Alderman as
well as the Mayor and the Parks and Recreation Commission members
are described as defendants that the City Council vote as to the
determination of appeal. He then related that the same vote will
be put before the Parks and Recreation Commission with appeal
determined by majority rule.
Alderman Fletcher moved, seconded by Alderman Sansing to APPROVE
an appeal\ regarding the lawsuit Bolden vs the City of
Jacksonville, to authorize the City Attorney to meet with the
Parks & Recreation Commission for a separate vote, and to move
forward with the appeal. MOTION CARRIED.
4
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 3, 1994
7:00 P.M. -7:45 P.M.
APPOINTMENTS: The re-appointment of Mr. Jon France to the
Residential Housing Facilities Board for a five (5) year term to
expire 10/24/1999 as recommended by the Housing Facilities Board
Mayor Swaim related that part of the money in the city treasury
belongs to the Residential Housing Facilities Board. He stated
that the City borrowed $450,000.00 to help with cost of the new
community center without borrowing from bonds. He related that
by the end of 1995 all funds will be re-paid with regard to the
center. He said that the Board furnished the money to build the
building at no cost to the tax payers, that they are not out
front in the community but have been a great help to the City.
He said that they passed a bond issue in 1978, authorized by the
City Council at that time, to allow low interest loans to
homebuyers in the City.
Alderman Smith moved, seconded by Alderman Knight to approve the
re-appointment of Jon France to the Residential Housing
Facilities Board. MOTION CARRIED.
ANNOUNCEMENTS:
Mayor Swaim made the following announcements:
(1) ELECTION DAY NOVEMBER 8, 1994
(2) CITY HALL will be closed in observance of Veterans Day
Friday, November 10, 1994.
(3) CITY HALL WILL BE OPEN NOVEMBER 8, 1994 / ELECTION EVENING
(4) NOVEMBER 10, 1994/ECONOMIC DEVELOPMENT MEETING/5 YR. PLAN
12:00 NOON AT HOLIDAY INN
Alderman Williamson encouraged citizens to vote for the "Millage
Increase" requested by the Firemen.
Alderman Reedie Ray announced the "Christmas Bazaar" at
Jacksonville Towers on Friday November 4, 1994.
Alderman Sansing announced that Jacksonville Candidates named on
the ballot for the upcoming election will be televised again on
Public Access Channel 26 at 3:00 p.m. on Saturday 5, 1994.
Alderman Smith clarified that the members of the City Council
make $333.33 per month or $3,999.96 per year.
Mayor Swaim announced that the budget is available to the public
5
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 3, 1994
7:00 P.M. -7:45 P.M.
at the Library for financial information.
Alderman Knight requested an update regarding the Ferrell
Addition and was deferred to· Code Enforcement Officer Wayne Cox.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:45 p.m.
Respectfully,
4~·~) LUaM. Leona
City Clerk-Treasurer
6
j
exhibit "a" Minutes/Nov. 3, 1994
1994 DRAINAGE WORK
REPORT TO JACKSONVILLE CITY COUNCIL
Project Name Amount
Oakwood Drainage $4,969.37
*Note-Total project cost $45,974.10-difference of
$41,004.73 paid out in 1993*
Eastview Drainage Impr. 72,639.13
*Note-Total project cost $182,415.30-difference of
$109,776.17 paid out in 1993*
Keaton Addn. Drainage 11,500.00
*Note-Jacksonville Street Department subbed this project*
Harpole Drainage Impr. Ph. I
Neal & Gray St. Drain. Impr.
TOTAL AMOUNT SPENT ON 1994 DRAINAGE PROJECTS
ADDITIONAL WORK PERFORMED TO IMPROVE DRAINAGE:
Martin Street Sidewalk
New drop-inlet top construction:
Ray & Peach
Liberty & O'Neal
Liberty & John Hancock
Liberty (bet. ent. to J. Hancock Circle)
School & James
Ray & Stanphil
Oak & Hickory
Oak (bet. Center & Graham)
Pike & Elm
Northlake Drive
TOTAL
Constr. Footing & 6' Wall w/ 2 waterways into ditch
Braden St. (at Nursing Home)
Replace Headwall
Dupree Park
Fence Replacement & Removal -Misc. Drainage Projects
Materials -Misc. Drainage Projects
136,533.36
17,938.90
$238,611.39
~36,354.50
3,330.00
2,500.00
350.00
7,896.00
14,152.11
1'/-f
exhibit "a" Minutes Nov. 3, 1994
Drainage Impr. @ Animal Shelter
Misc. Concrete work
Street Dept. portion of Madden Street Drainage
(Cost shared wj Sewer Dept.)
TOTAL
GRAND TOTAL SPENT ON DRAINAGE WORK IN 1994
300.00
1,175.00
1,958.40
$68,016.01
$306,627.40
**Figures based on information available as of November 1, 1994**
PROPOSED LOCATIONS
FOR COMPLETION OF 1994 DRAINAGE PRO.JECTS
Highway 161 @ Railroad overpass to
James Street (behind Whit Davis Lumber)
801 Harpole to Braden Street
TOTAL
ESTIMATED COST
$93,000.00
24,000.00
$117,000.00
'~ ,,
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMBER IAX002494
Demolition
DESCRIPTION
1. I I 106 Roosevelt Circle I
2. I I 171 Roosevelt Circle
3.
I I 902 Church
4. 1015 Goshen Street
TOTAL PRICE
ERMS
DEPT. Inspection DATE 11-2-94
Rogers & Dill
Excavating, I
I o'BW.-l AMOUNT I Ul1ll I AMOUNT P~ICE
I 1$6250.00
I 1 7500.00
I
I 4250.00
4250.00
OPENED BY I 11 Leonard J£
TIME 10:00 a.m. TABULATED BY Liz Tuck ch(}
I
AMOUNT AMOUNT ANDUI~T
I RECOMMENDED B!DDER I I ·-i-I
CITY OF JACKSONVILLE
jTABULATION SHEET BID NUMBER JAX002094 DEPT . Police
1.
2.
3.
4.
+ +
~-
! ,_
Video/Audio Eq~ipment
Optical
Surveillance
Systems Inc.
QTY.
8
8
8
8
DESCRIPTION
3" Color monitor with digital
tuning; built-in speaker system;
jacks for audio/video input
capabilities; external antenna;
ear phones; & ac/dc power sourcel
FM wireless lapel microphone
system with 170 mhz o~eration anti
AC/DC power source I .
CD mount system with vibration $1939.9$$15519.2
reduction capabilities I per se
up
VHS camcorder/remote control
pabilities; 12:1 power zoom lens
LDW Light mode recording; auto
focus system (full frame); time/
date insert; adjustable zoom
buttons; and edit search. Shoul
also have lens cover& dual battery
TOTAL PRICE
T::RMS
RECOMMENDED BIDDER
DATE 11-2-94 TIME 10:15 a.m.
Video Sys terns / Phillips
Plus /Consumer
AMOUNT
2880.·
1200.0
7040.0 ~
Electronics
AMOUNT
OPEHED BY Lu Leonard ,.Y~
TABULATED BY Liz Tuck cf()_
Radio Shack
Phils Computer
AMOUNT
1592.00
1112.00
312.00
5432.00
AMOUNT
J
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
NOVEMBER 17, 1994
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(Fire Department)
(CDBG)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
1Q STREETDEPARTMEN~
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
a.
b.
a.
Regular City Council Meeting
November 11, 1994
Regular City Council Meeting
October 20, 1994
Regular Monthly Report/Oct. 1994
Regular Monthly Report/Oct. 1994
PRESENTATION of 11 NASA ..
Certificates
Request to Advertise Bids for Traffic
Light at Main & Industrial
DISCUSSION: Use of Ball Fields
FINAL PLAT/Critter Hollow
RESOLUTION 476 (#10-94)
Approval of AGL Corporation's
participation in the Arkansas
Enterprise Zone Program
b. Economic Development Briefing
(5 year plan)
CI~Y OF JACKSONVILLE, ARKANSAS
REGULAR CI~Y COUNCIL MEE~ING
NOVEMBER 17, 1994 .
7:00 P.M. -7:45 P.M.
REGULAR CI~Y COUNCIL MEE~ING -CI~Y HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on November 17, 1994 at the regular meeting place
of the Council. Alderman Ray delivered the invocation after which
Mayor Swaim led the standing audience in the "Pledge of Allegiance"
to the flag.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Williamson, and Twitty answered ROLL CALL. Alderman Fletcher
arrived at approximately 7:08p.m. PRESEN~ nine (9), ABSENT (1).
Mayor Swaim also answered ROLL CALL and declared a quorum.
Others present for the meeting were: Mayoral Aide Michael Beeman,
City Attorney Robert E. Bamburg, Deputy City Clerk Susan Goings,
City Engineer Duane Reel, Public Works Director Skip Spears, CDBG
Director Tony Ply, Economic Development Director Phil Sullivan and
Asst. Rona Scott, Industrial Specialist Jerry Halsel, Police Chief
Larry Hibbs, Asst. Chief Baldridge and various Firemen, Parks &
Recreation Director Annabelle Davis, Parks and Recreation Chairman
Pat Bond, Parks and Recreation Commissioner Robert Stroud and Wayne
Riddle, Mrs. Judy Swaim, Mrs. D. D. Hibbs, Mrs. Marshall Smith,
other city employees, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of November 3, 1994 for study and action at the next
Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Sansing that the minutes
of the Regular City Council Meeting of October 20, 1994 be
approved. MOTION CARRIED.
CONSENT AGENDA:
FIRE DEPARTMENT: REGULAR MONTHLY REPORT/OCTOBER 1994
Alderman Knight moved, seconded by Alderman Wilson that the Regular
Monthly Report for the month of October 1994, of the Jacksonville
Fire Department be APPROVED. (Said report reflects an estimated
fire loss of $38,850.00) ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Wilson, Williamson, and Twitty voted AYE. NAY
0. MOTION CARRIED.
CDBG: REGULAR MONTHLY REPORT/OCTOBER 1994
Alderman Knight moved, seconded by Alderman Wilson that the Regular
Monthly Report for October 1994, of the Community Development
Department be approved. Said report reflects:
1
J
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 17, 1994
7:00 P.M. -7:45 P.M.
Informal Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Public Bearings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
a. Letters to prospective applicants •.•..•••••.••••••••• 0
b. Applications received . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 1
c . Bids Advertised . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
d. Work write-ups & estimates •••••••••.••.•..•••••••••.. 2
e. Pre-constructions conferences •.•••.••.•••••......•••• 1
f. Appraisals & Environmental reviews ....•••••••...•.••• 2
g. Interim Inspections ......•..•..•.....•.....•......... 22
b. Final Inspections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
i. Emergency Inspection • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • . 1
j . Partial Payaents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
k. Project Close-outs ••••••••••••••.•..••..••••••••••••• 0
1. Warranty Repairs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Public Works:
a. Bids Received . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
b. Interim Inspections ••.•••••••••••••••.••.••••.••••••• 14
c. BUD Workshops . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
d. Project Close-out •.•.•••.••.•••......••..•...•••••••• 0
e Contract Awarded . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Williamson, and Twitty voted AYE, NAY (0). MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT: Presentation of "NASA" Certificates
Mayor Swaim related that some of the Jacksonville firemen
participated in activities regarding the space shuttle, adding that
this was a good event for the City of Jacksonville. He circulated
an edition of the "Town and City" municipal magazine featuring the
space shuttle while it was in Jacksonville.
Awards were presented to the following firemen:
Asst. Chief Bill Baldridge
Lanny Lehman
Wayne Coleman
Jeff Cruise
POLICE· DEPARTMENT:
Captain Gene Beasley
Captain Bill Plunk
Engineer Bill Allen
Johnny Bradley Jr.
STREET DEPARTMENT: Request to advertise bids for a traffic light
at Main and Industrial Drive.
2
/'f. r
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 17, 1994
7:00 P.M. -7:45 P.M.
Mayor Swaim related that along with the approved plans for the
extension of Industrial Drive to Redmond Road, a traffic light
needs to be installed at the intersection of Industrial Drive. He
requested permission from the Council to advertise bids regarding
installation of a traffic light at that location. He related that
funds have been set aside for this project. He stated that City
Attorney Bamburg is working on the negotiations with regard to
right-of-ways and street construction. He related that the
railroad and Little Rock Air Force Base have granted a right-of-way
to cross the spur. He further related that a right-of-way
concerning a small easement belonging to a private individual is
still being negotiated.
Mayor Swaim related the need to discuss an addition to the
extension plan, regarding construction of a curb on the east side
of Industrial Drive. He stated that cars have made ruts on both
sides of the drive of City Hall, adding that the only way to
alleviate this problem would be to construct a curb there. He
related that the City Engineer has designed a curb that will allow
water from the street to move into the necessary drainage area.
Alderman Wilson moved, seconded by Alderman Knight to suspend the
rules and place discussion of a curb on the east side of Industrial
drive as a .n item of business.
Mayor Swaim related that the curb would begin on Main Street going
through to the recycling center and include the entrance of City
Hall.
MOTION CARRIED at this time.
Mayor Swaim related that there is an $8,000.00 dollar bid offer
which can be accepted as a change order if the Counc il ~esires.
Alderman Wilson moved, seconded by Alderman Knight to approve a
change order and acce,pt a bid from Jeffco Company in the amount of
$8,000.00 for curbs along Industrial Drive with funds to be drawn
from the Street Department. MOTION CARRIED.
Alderman Wilson questioned if there were any plans to upgrade the
signals at Main and Bailey. He stated that because it is a very
old system, he understands that it is a problem to get parts.
Mayor Swaim related that the traffic lights at Main & Bailey, Main
& James, and Main & Redmond were included on a list of projects
prepared for ISTEA funds. He related that the traffic lights are
very antiquated, pointing out that the poles are leaning and the
3
j
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 17, 1994
7:00 P.M. -7:45 P.M.
cables are sagging. He stated that efforts will be made to address
some of the traffic light problems; setting aside funds for that
purpose. He related that the estimated cost for a new lighting
system at Industrial Drive is approximately $35,000.00, adding that
the City will try to upgrade at least one lighting system a year.
PARKS & REC DEPARTMENT: DISCUSSION: Use of the Ball Fields
Alderman Ray related that he sponsored the item of business on
behalf of a local small business owner who is coaching a football
team, the Vikings, who do not play in the Sertoma league. He
stated that Mr. Loving is asking the Parks and Recreation
Department to allow his team use of the practice field to finish
their season. He related that this time of the year is when Park
& Recreation have closed for the season and are beginning to
winterize the city parks. Be related that Mr. Loving requests that
the rules be suspended and the practice field be left open with
lights left on for an additional seven to eight days to accommodate
his team.
A£ter being invited to speak Mr. Loving related that he has been
denied use of the parks even when no one else is using them. He
related that he and his team have practiced for seven years on
private property. He said that the football team is made up of
underprivileged kids who "do not have any rights to th~ parks''. He
stated that he has spoken with personnel in charge of the parks and
does not want to do so again, feeling he has been given "the run
around". He related that if the parks are supported by tax revenue
he feels that he and his team has as much rights as anyone else.
He related that it is rumored the private property they are
currently practicing on has been sold, leaving them no place to
practice next year. He related that out of seventy-five kids
possibly only five could afford to pay the twenty-five dollar fee
to play football. He stated that all he is asking from the City of
Jacksonville is a place to practice and play football, adding that
he is not asking for more than what is done for anyone else. He
related that because of the cost involved the underprivileged kids
cannot afford to play in the Sertoma League adding that "their
parents are not going to support them in any kind of way". He
further related that since the kids do not have anything ·else to do
he is trying to keep them off the streets. He reiterated that "all
we ask, is that the City give us a place to practice and play". He
stated that he has been turned down for seven years.
Alderman Ray related that the subject of tonight's discussion is
the team having a place to practice until the championships.
4
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 17, 1994
7:00 P.M. -7:45 P.M.
Mr. Loving stated "the agenda has changed".
At this time Mr. Loving stated, "This is what happens, we've got
needs and we don't get them". "I thank you."
Mr. Loving was abruptly leaving the Council Chambers as Alderman
Ray and Mayor Swaim were trying to attract his attention to further
the discussion.
Alderman Ray explained that when he sponsored Mr. Loving for the
agenda the discussion was to be in regard to the rules and
regulations for the parks. He stated that "after what just
happened I have no further discussion".
Mayor Swaim related that he would like to state for the benefit of
the press that two letters were written to Mr. Loving from himself
and the Parks Department adding that Mr. Loving has not been denied
use of the fields. He related that the rules and regulations of
the Parks and Recreation Department state "that for all those who
participate, there is a fee." He stated that league players pay
league fees and that anyone using the fields, who are not part of
the league, pay a fee. He related that the City made arrangements
through the Parks and Recreation Department for Mr. Loving to
practice his team with lights fo~ the time he had requ~sted. He
stated that arrangements were made to use the High School field
with the tennis court lights at no charge, since the parks were
closed. He r elated that this type of accommodation has not been
offered to anyone else. He further re l ated that contrary to Mr.
Loving's statement the Parks Department has tried to work with him
with regard to practice on the socce-r field in a scheduled
situation. He added that Mr. Loving did not want to work in a
scheduled situation which would allow practice time for the soccer
team as well.
Mayor Swaim related that the Parks and Recreation Commission
governs how the parks will be used, adding that everyone abides by
t hose rules. He then r elated that Ron McDaniel f r om the Sertoma
Club, as well as softball and baseball representatives were present
and can inform Council as to how their programs operate. He stated
that this is not an attempt by the City to deny anyone use of the
parks. He related that Mr. Wayne Riddle a Parks and Recreation
Commissioner working in the football program went to Mr. Loving
and offered him a place to practice, adding that Mr. Loving seems
to be choosing not to accept.
5
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 17, 1994
7:00 P.M. -7:45 P.M.
Mayor Swaim said he would like to reiterate that this is a "policy
and procedures" situation for the Parks and Recreation Department,
and his recommendation is that the Parks and Recreation Commission
attempt again to work with Mr. Loving in providing the opportunity
for his team to use the facilities. He stated that it is not the
responsibility of the City Council to determine the policy and
procedures for Commissions.
Alderman Sansing stated that he would like to comment that while he
heard Mr. Loving state that he was not asking for anything not
already provided to everyone, he also heard Mr. Loving ask for free
use of the parks. He added that Mr. Loving desires to go around
the system that has been set up for all teams. He stated that Mr.
Loving is asking for special privileges and to be treated
differently from everyone else.
Mayor Swaim related that several years ago the City used city
equipment and labor to level the ball fie ld that they now play on.
He related that Alderman Sansing had the field surveyed free of
charge. He then related that he has personally donated funds in
the past two years to this league, which he has not done for the
Sertoma Club. He said that he is discouraged by the statement that
they are not being helped.
Alderman Knight related that just like all commissions, the Parks
and Recreation Commission is there to serve a purpose. She related
that she feels that the fee schedule and the rules are set forth to
serve a purpose, adding that it is not for Council to step in and
circumvent, undermining the Commission. She related that she was
pleased that the Parks and Recreation Department has tried to work
with Mr. Loving with regard to his needs adding however if that
doesn't work the rules need to be observed.
Discussion ensued as to the cost with regard to participation in
the Sertoma League. It was disclosed that no child is turned down
for lack of funds.
Alderman Williamson related that the City Council should not get
involved with matters that belong to the Parks and Recreation
Commission. He related that when he and Alderman Ray were Park and
Recreation Commissioners they resented interference from the
Council.
SANITATION DEPARTMENT:
PLANNING COMMISSION:
6
!SI
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 17, 1994
7:00 P.M. -7:45 P.M.
GENERAL: a. RESOLUTION 476 (#10-94)
A RESOLUTION AUTHORIZING ENDORSEMENT BY THE CITY COUNCIL OF THE
CITY OF JACKSONVILLE, ARKANSAS, FOR AGL CORPORATION'S PARTICIPATION
IN AND EXPANSION THROUGH THE ARKANSAS ENTERPRISE ZONE PROGRAM; AND,
FOR OTHER PURPOSES.
Mayor Swaim related that AGL has remodeled the AMAC building and
will be relocating. He related that in order to participate in the
benefits from the enterprise zone City Council needs to pass a
resolution of endorsement.
Alderman Smith moved, seconded by Alderman Wilson to read
Resolution 476 (#10-94). MOTION CARRIED.
At this time City Attorney Bamburg read Resolution 476 (#10-94)
Alderman Knight moved,
Resolution 476 (#10-94).
seconded by Alderman Lewis to Approve
MOTION CARRIED.
Mayor Swaim expressed approval with regard to the refurbishing of
the building and the improvement efforts made by AGL.
b. Economic Development Briefing
Mayor Swaim related the importance of action to be taken with
regard to some segments of the plan.
The following are highlights from the plan as outlined by Phil
Sullivan and Rona Scott.
Five Year Strategic Plan for Economic Growth
Mrs. Scott related that in order to better organize the plan it was
divided into six different areas:
Community Growth
Work Force/Education
Medical/Industrial Development
Commercial Development
Little Rock Air Force Base
She related that the goal of the plan is to improve the City's
economy by utilizing it assets in order to best maximize its growth
in the following ways:
7
j
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 17, 1994
7:00 P.M. -7:45 P.M.
Community Growth
Annex appropriate land with a plan for the development of that land
such as new residential areas.
Secure public transportation to meet the need in growth.
Form a Community Development Corporation that will raise local
matching funds to go in addition to available federal and state
funds.
Work Force/Education
Form a business education council which will be based on meeting
the needs of the employer and employee within the local area.
Medical
Supporting Rebsamen Regional Medical Center to insure that it
remains a viable and comprehensive health care provider for Central
Arkansas.
Industrial Development
Increase the opportunities for industrial retention and/or
expansion while building a competitive foundation to attract new
industry.
Commercial Redevelopment
Strengthen and expand the retail economy of Jacksonville by meeting
the needs of its existing retailer and preparing for future
opportunities.
Little Rock Air Force Base
Maintain and provide for the growth of Little Rock Air Force Base
by encouraging community and military communications. Looking
carefully at the zoning in the county which will help prevent
anyone from building in the flight line.
APPOINTMENTS:
ANNOUNCEMENTS:
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:45p.m.
Respectfully,
LUM: 1 Leonarcl
City Clerk-Treasurer
~y~kbw~-1
8
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CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
DECEMBER 1, 1994
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF Regular City Council Meeting
MINUTES: November 17, 1994
4. APPROVAL AND/OR Regular City Council Meeting
CORRECTION OF MINUTES November 3, 1994
5. CONSENT AGENDA:
(Police Department) Regular Monthly Report/October
(Chief Larry Hibbs)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REG DEPT:
13. PLANNING COMMISSION: Final PlaVCritter Hollow Subdivision
Developer Jim Green
12. SANITATION DEPARTMENT:
14. GENERAL: a. Request to Purchase/Computer Printer
by Municipal Courts for Police Dept.
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
b. Request to Purchase Ambulance Accounts
Receivable Software
c. Request to Accept Bid: Audit Services
d. Request to Accept Bid: Beaver Control
J
CI~Y OF JACKSONVILLE, ARKANSAS
REGULAR CI~Y COUNCIL MEE~ING
DECEMBER 1, 1994
7:00 P.M. -7:30 P.M.
REGULAR CI~Y COUNCIL MEE~ING -CI~Y HALL -#1 INDUS~RIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on December 1, 1994 at the regular meeting place of
the Council. Alderman Fletcher delivered the invocation after
which Vice Mayor Williamson led the standing audience in the
"Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen: Knight, Sansing, Wilson, Fletcher, Keaton
and Twitty answered ROLL CALL. PRESEN~ SEVEN (7), ABSEN~ (3).
Alderman Williamson acting as Vice Mayor also answered ROLL CALL
and declared a quorum.
Others present for the meeting were: Mayoral Aide Michael Beeman,
City Attorney Robert E. Bamburg, City Engineer Duane Reel, Public
Works Coordinator Skip Spears, Director of Economic Development
Phil Sullivan, Asst. Director of Economic Development Rona Scott,
Police Chief Larry Hibbs, Fire Chief Rick Ezell, Board of
Adjustment Chairman Art Brannen, Fireman Bill Plunk and other
firemen, other city employees, Mrs. D. D. Hibbs, interested
citizens and members of the press.
PRESEN~A~ION OF MINU~ES:
Vice Mayor Williamson presented the minutes of the Regular City
Council Meeting of November 17, 1994 for study and action at the
next Regular City Council Meeting.
APPROVAL AND/OR CORREC~ION OF MINU~ES:
Alderman Wilson moved, seconded by Alderman Sansing that the
minutes of the Regular City Council Meeting of November 3, 1994 be
APPROVED. MO~ION CARRIED.
CONSEN~ AGENDA:
POLICE DEPARTMENT: REGULAR MONTHLY REPORT/OCTOBER 1994
Alderman Sansing moved, seconded by Alderman Keaton that the
Regular Monthly Report for October of the Jacksonville Police
Department be APPROVED. Said report reflects: Computer
Collections, $53,015.85, Miscellaneous Payments $540.00, Report
Copies $260.00 for a total Collections of $58,815.85. ROLL CALL:
Aldermen: Knight, Sansing, Wilson, Fletcher, Keaton and Twitty
voted AYE, NAY (0). MO~ION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
1
~
/55
STREET DEPARTMENT:
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 1, 1994
7:00 P.M. -7:30 P.M.
PLANNING COMMISSION: Final Plat of Critter Hollow Subdivision
Alderman Wilson moved, seconded by Alderman Knight to approve the
final plat of Critter Hollow Subdivision as presented. MOTION
CARRIED.
GENERAL: a. Request to Purchase a Computer Printer by Municipal
Courts for the Police Department
Vice Mayor Williamson related that the monies will be drawn from
the Small Claims Court Fund.
Alderman Wilson moved, seconded by Alderman Sansing to approve the
purchase of a Computer Printer for the Police Department with funds
to be drawn from the Small Claims Court Fund. MOTION C~RIED.
b. Request to Purchase Ambulance Accounts Receivable Software
Finance Director Paul Mushrush related that in looking for
Ambulance Accounts Receivable Software he considered the need for
programs that would follow along with state laws with regard to
fire reporting of ambulance runs. He related that the custom
package currently in use is not providing sufficient coverage or
billing service, adding that they are experiencing shortage areas
in receivables. He stated that those areas are non-member
insurance and bad debt, pointing out that the new software will
address that deficiency by providing contact flexibility with the
client. He pointed out the relationship between the increase of
revenues in recent years, from ambulance accounts, and the
ambulance runs. He related that the software package will meet
some of the reporting needs of the fire department aiding them in
making decisions with regard to prime location of ambulances. He
then related that the software package contains options for
tracking crew members and run activity . He related that the option
of direct electronic billing to Medicare would reduce cash turn
around time and increase revenues. He related that he would like
to incorporate this software package into the current networking
programs. Be related that his request is for the software package
totaling $8,380.00 and an additional $2,770.00 to purchase the
equipment with regard to installation into the network system. He
stated that the software package will require an Ordinance waiving
2
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 1, 1994
7:00 P.M. -7:30 P.M.
competitive bidding, while the equipment and installation of
networking would follow normal purchasing procedures. He related
that the furids would come from the 1994 equipment purchases fund.
In response to a question posed by Alderman Wilson, Mr. Mushrush
related that Pafford Ambulance along with twenty-five additional
ambulance services across Arkansas use the same software. He
stated that it is an established company offering the same quality
of product as that of the general ledger and payroll programs.
Alderman Knight moved, to place Ordinance 1034 (#17-94) on first
reading.
Alderman Sansing noted that the "on-site training" charge of
$495.00 per day plus mileage, airfare, and hotel are billable in
addition to the package price. He questioned if the requested
$700.00 listed for training is firm?
Finance Director Mushrush stated that the amount is approximated,
and that $495.00 is budgeted for an additional day of training out
of next years budget. He stated that he evaluated the cost of
training five people there or having those five people trained here
to determine the most cost efficient manner. He related two facets
of the software is that it not only handles the ambulance portion
(the tracking information), but also handles the ambulance
membership. He stated that after talking with the programmer he
has devised a way to expand its use into other areas.
Alderman Wilson seconded the motion to place Ordinance 1034 (#17-
94) on FIRST READING. ROLL CALL: Aldermen: Knight, Sansing,
Wilson, Fletcher, Keaton, and Twitty voted AYE. NAY (0) Motion
received six (6) affirmative votes, (0) negative votes. MOTION
CARRIED. Ordinance read first time by City Attorney Bamburg.
Alderman Wilson moved to dispense with the reading of the Ordinance
in its entirety.
City Attorney Bamburg related that it would require seven alderman
to complete the motion.
Discussion ensued as to the number of aldermen required to suspend
the rules and place the ordinance on second reading. It was
determined that the ordinance would be placed on the next regularly
scheduled City Council Meeting for action at that time.
3
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 1, 1994
7:00 P.M. -7:30 P.M.
c. Request to Accept Bid for Audit Services
Alde~an Wilson moved, seconded by Alderman Knight to Accept the
bid of $19,900.00 from McAlister & Associates P.A. MOTION CARRIED.
d. Request to Accept Bid for Beaver Control
In response to a question posed by Alderman Wilson, Public Works
Director Skip Spears related that the recommended bidder D & G
Varmint Control won the contract for the past two year and are up
for re-bid. He then related that the company has handled extra
request and has submitted monthly reports. He related that in
addition to catching beavers they provide the explosives to blow up
the damns.
Alde~an Wilson moved, seconded by Alderman Knight to Accept the
low bid of $9,900.00 from D & G Varmint Control. MOTION CARRIED.
It was related by Finance Director Mushrush that the funds for the
audit services will be drawn from budgeted General Funds from the
Finance Department and that beaver control will come from the
General Fund.
Alderman Fletcher questioned City Engineer Reel regarding property
that may or may not be in the flood plain with reference to an
individual living on Eastview.
City Engineer Reel related that as loans are sold to other
institutions they may determine that part of the lot touches the
flood plain adding that the original loan institution may not have
been concerned because the house is not in the flood plain
according to elevations. He related that the new loan institution
may automatically require flood insurance not knowing all the
particulars involved. He related that FHMA has supplied forms
regarding if the property is to be considered in or out of the
flood plain, which can be provided to the resident and present to
his lending institution for a waiver.
Vice Mayor Williamson noted the Pension Programs chart presented
for discussion. He related that the City contributes 6% into the
retirement fund on the old pension plan while the new pension plan
receives a 11.86% City contribution. He stated that the 30
firemen on the old pension plan are asking for an equal city
contribution as received on the new plan.
4
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 1, 1994
7:00 P.M. -7:30 P.M.
Discussion surrounding LOPFI concluded as City Attorney Bamburg
related that as of 1983 it is mandatory by state law requires both
fire and police members to enroll in LOPFI as opposed to the
continuing in the local owned plans.
Alderman Wilson questioned if this has been factored with the up
coming budget?
Vice Mayor Williamson related that $57,000.00
contribution into the old pension plan at present.
need to address this matter.
is the City's
He related the
APPOINTMENTS:
ANNOUNCEMENTS: Christmas Parade is scheduled for 10:00 a.m. this
Saturday.
Alderman Keaton noted the letter written in praise of a
Jacksonville police officer, Anthony R. Tabieros, who recently
helped Michelle Jones and her two daughters as t.hey were traveling
through Arkansas and were locked out of their car.
ADJOURNMENT:
Vice Mayor Williamson adjourned the meeting at approximately
7:30 p.m.
Respectfully,
~-~~.~ Lula M. Leonard
City Clerk-Treasurer
l ' "\ 9>wvvvv. LA)~ 4
VICE MAYOR fxLIAMSON ' c
5
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~ -
C!TY J~ JACKSJN V I~~~
TABULATION S~E~T BID ~JUMBEK JAX002794
Audit Services
DE~ I . Ci tv
I
,/McAlister &
/ Assoc. P.A.
DATE 11-22-94
I
I Deloitte &
Touche
OP::NED BY Paul Nushrusu,r \/
liME 10:30 a.m. TABULATED BY Liz Tu ck .... ·-
i ,I I I /
; I
' I I
II -:-': ' ·-v nr~,--,....,...,..,lN ' :J N:; ! AMQIIN' I ON ! I i /\MOUN-I : Ui~l L l IIMOUN' l UNll i 'MOUN' I UNJI I AMOUN-I : Nu "'. .. u~:<:H"' <lu ! "~r :' . . . -, ' ::::Rrr' ' .... . . "R:r.-; "·. ' ' =Rr c=-: ~ ' PRTr' . ... I
1. 1 ; City Hall i 1!.$16000.00 : j No Bid i J ! l I I l
I I I ! I !
1. 1 CDBG I I 3000. OO ! l ! : : I I I
3. l 1 , Economic Development ; j 900.on i ! i j I I I I
! [ I I I I ' I
I . . I I I I I I t I . ' i I
TOTAL PRICE
ERMS
RECOMMENDED BIDDER I McAlister & Assbc.
I
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~
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMBER JAX002894
BEAVER CONTROL
''·M I Q~)' I n-"CR'--r~r· ·N n i ., :..:l ,1:-'1 u~
l I 1 I Beaver Control
I I
I I
TOI AL PRit~
'\ T::.~MS
R[CQMM~ND~D BIDD[R
DEPT. Street DATE 11-29-94 TIME lo:oo a.m.
---
1 Wildlife I D & G Varmint I
Management Co ~~~-Control
I I I
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I p~f[f ] AMOUNT I oY{tt} j AMOUNT -, lJmi DRJr~
l I I
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885/mo . $10,620.00 1 825/mo. I $ 9,900.00
i
I
I
AMOUNT
OPENED BY mchael Beeman ~
TABULA TED BY Liz Tuck diJ'
I I
I L__ I -~--I
I I
I p~~~J I AMOUNT I J(}t f-~ I AMOUNT
T I
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I
CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
DECEMBER 15, 1994
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(Animal Control)
(Police Department)
(Fire Department)
(CDBG)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
1Q STREETDEPARTMEN~
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION: a.
b.
14. GENERAL: a.
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
b.
c.
d.
Regular City Council Meeting
December 1, 1994
Regular City Council Meeting
November 17, 1994
Regular Monthly Report/November
Regular Monthly Report/November
Regular Monthly Report/November
Regular Monthly Report/November
Ord. 1035 (#18-94)
Reclassifying Property
Pennpointe Subdivision
Proposed Annexation of 25.0
AcresNalentine and Hwy 161
Ord. 1034 (#17-94) Ambulance
Billing Computer Software
CDBG/Biock Grant Funding for 1995
CDBG/Request to accept bid:
Johnson Park parking lot expansion
and walkway
BUDGET for 1995
Christmas Open House will be held at
City Hall December 16th 1:00 -4:00 p.m.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 15, 1994
7:00 P.M. -8:00 P.M.
REGULAR CITY COUNCIL MEETING -CITY BALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on December 15, 1994 at the regular meeting place
of the Council. Alderman Fletcher delivered the invocation after
which Mayor Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, and Keaton answered ROLL CALL. Alderman
Twitty arrived at approximately 7:08p.m. PRESENT ten (10), ABSENT
(0). Mayor Swaim also answered ROLL CALL and declared a quorum.
Others present for the meeting were: Mayoral Aide Michael Beeman,
City Attorney Robert E. Bamburg, Deputy City Clerk Susan Goings,
City Engineer Duane Reel, Public Works Director Skip Spears,
Economic Development Director Phil Sullivan, Police Chief Larry
Hibbs, Fire Chief Rick Ezell, Finance Director Paul Mushrush, Parks
& Recreation Director Annabelle Davis, CDBG Director Tony Ply,
Planning Commission Chairman Kenny Elliott, Mrs. Judy Swaim, Mrs.
Deede Hibbs, Mrs. Marshall Smith, other city employees, interested
citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of December 1, 1994 for study and action at the next
Regular City Council Meeting.
APPROVAL AHD/OR CORRECTION OF MINUTES:
Alderman Lewis moved, seconded by Alderman Sansing that the minutes
of the Regular City Council Meeting of November 17, 1994 be
APPROVED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing,
Ray, Wilson, Fletcher, Williamson, and Keaton MOTION CARRIED.
CONSENT AGENDA:
AN I MAL CONTROL: REGULAR MONTHLY REPORT/NOVEMBER 1994
Alderman Smith moved, seconded by Alderman Wilson to APPROVE the
monthly Animal Control Report for the month of November 1994.
Report reflects the following:
CONTRIBUTIONS ••••••••..••..••••••••••••..•• $
ADOPTION/FINES •••••••••••••••....••••••..•. $
SECURITY DEPOSITS ••••..•.••.••••••••••••.•. $
0.00,
607.50,
150 •. 00,
TOTAL .....•....•...........•..•......•..... $ 757.50.
1
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 15, 1994
7:00 P.M. -8:00 P.M.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray,
Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. MOTION
CARRIED.
POLICE DEPARTMENT: REGULAR MONTHLY REPORT/NOVEMBER 1994
Alderman Smith moved, seconded by Alderman Wilson that the Regular
Monthly Report of the Jacksonville Police Department for the month
of November be APPROVED. Said report reflects: Computer
Collections, $51,524.92, Miscellaneous Payments $190.75, Report
Copies $335.00 for a total Collections of $52,050.67 ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION CARRIED.
FIRE DEPARTMENT: REGULAR MONTHLY REPORT/NOVEMBER 1994
Alderman Smith moved, seconded by Alderman Wilson that the Regular
Monthly Report for the month of November 1994, of the Jacksonville
Fire Department be APPROVED. (Said report reflects an estimated
fire loss of $51,965.00) ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY 0. MOTION CARRIED.
CDBG: REGULAR MONTHLY REPORT/NOVEMBER 1994
Alderman Smith moved, seconded by Alderman Wilson that the Regular
Monthly Report for November 1994, of the Community Development
Department be APPROVED. Said report reflects:
Informal Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Public Hearings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
a. Letters to prospective applicants •..•••.••.•••..••• ~ •• 0
b. Applications received. • • . • • • . . • • . • • • . • . • • . . • • . • . • . • • . • 0
c. Bids advertised . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
d. Work write-ups & estimates .•••••••.•..•.••••••.••.•.• 0
e. Pre-construction conferences ••••••••••••..••.•...••••• 1
f. Appraisals & Environmental reviews •.......••.•.••.••. 0
g. Interim Inspections .................................. 22
h. Final Inspections .•..•.••••••..••..•••••••.••••••••.. 0
i. Emergency Inspection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
j . Partial payments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
k. Project Close-outs •••...•••.•.........••.....•••••.•. 0
1. Warranty Repairs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . 3
Public Works:
a. Bids Racei ved . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
b. Interim Inspections ••.••.••••...••..•..•....•••....••• 10
c 41 BUD Workshops .. 41 ••••• 41 •••••••••• 41 ••••• 41 • • • • • • • • • • • • • • • 1
d. Project Close-out ••••.••.••••••.••••••••••.•••••••••• 1
e. Contract Awarded . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0
2
(
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 15, 1994
7:00 P.M. -8:00 P.M.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION
CARRIED.
PUBLIC WORKS: Trash and Garbage Cost
Mayor Swaim noted that in 1991 it cost $3.00 per cubic yard to put
trash in the landfill this year with cost rising to $4.40 and with
prices expected to be closer to $5.00 in 1995. He related that the
cost has risen while the sanitation fee collected by the City has
remain the same.
POLICE DEPARTMENT:
Alderman Wilson commended the Police Department for its efforts in
solving a recent murder case.
DEVIATION IN AGENDA:
CDBG PUBLIC HEARING
Mayor Swaim declared the public hearing open at approximately 7:12
p.m. and invited CDBG Director Mr. Tony Ply to address the Council.
Mr. Ply related that Community Development is anticipating
rece iving the same funds as in 1994. He related that working with
HUD they arrived at the figure of $ 369,000.00, which will complete
the work in phases and that the funds will be dispersed as fol lows:
Administration $ 62,000.00
Rehabilitation 40,000.00
Johnson Park street 15,000.00
Home Buyers assistance 15,000.00
Ray Road Project Ph. II 40,000.00
Pike Avenue Reconstruction 80,000.00
Sunnyside Water, Phase VII 40,000.00
Lemac Drive Phase I, Engineering 15,000.00
TOTAL 1995 GRANT FUNDS $ 369,000.00
It was noted in conversation that the street construction involving
Johnson Park would extend from Church Street to Goshen Street. It
was related that Johnson Park will have two entrances off Ray Road
cutting out the "S" curve entrance and providing better patrol
ability with regard to park activity. He then related that the Ray
Road Project would include the widening of the road which extends
from South Road to Goshen where it first curves into the park and
placement of curbs and gutters along with ditch maintenance to
divert flooding waters in the area. He related the overlay plans
for the Pike Avenue Reconstruction Project.
3
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 15, 1994
7:00 P.M. -8:00 P.M.
He stated that according to the Water Department Phase VII is the
last phase of the Sunnyside Water Project, relating the difficulty
to achieve a better water system because of the location of the old
water lines. He related that the Lemac Drive Phase I, engineering
project will provide a road from Southeastern to Stanphill without
involving Military or Ray Road.
Mayor Swaim related that this will spread CDBG funds among the low
and moderate income areas to make projects available. He opened
the public hearing for comments from the public.
Mayor Swaim closed the public hearing at approximately 7:20 p.m.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & REC DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION: a. ORDINANCE 1035 (#18-94)
AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE,
ARKANSAS (GENERAL LOCATION: PROPERTY LOCATED IN THE NORTHWEST
PORTION OF PENNPOINTE SUBDIVISION); AMENDING ORDINANCE NUMBERS 213
AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER
PURPOSES.
City Engineer Reel related that the piece of property is on the
west side of the lake bordering the north boundry line of
Pennpointe Subdivision. He related that the rezoning will
accommodate condominium type construction featuring high security
for the area. He related that the price range will be between
$100,000.00 to $125,000.00 for the minimum and maximum of 2,000 to
2,500 square footage.
Alderman Wilson moved, seconded by Alderman Knight, that Ordinance
be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received ten (10) affirmative
4
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 15, 1994
7:00 P.M. -8:00P.M.
votes, (0) negative votes. MOTION CARRIED. Ordinance read FIRST
TIME by City Attorney Robert Bamburg.
Alderman Ray moved, seconded by Alderman Keaton, to dispense with
the reading of the Ordinance in its entirety. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE. NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Wilson moved, seconded by Alderman Williamson that
Ordinance be ACCEPTED ON FIRST READING. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE. NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE
ACCEPTED ON FIRST READING.
Alderman Knight moved, seconded by Alderman Smith to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher,
Williamson, Keaton, and Twitty voted AYE. NAY (0). Motion
received ten ( 10) affirmative votes, ... (0) negative votes. MOTION
CARRIED. Whereupon, City Attorney Bamburg read the Ordinance for
the SECOND TIME.
Alderman Smith moved, seconded by Alderman Lewis, that Ordinance be
placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton,
and Twitty voted AYE. NAY ( 0). Motion received. ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance
read THIRD AND FINAL TIME by City Attorney Robert Bamburg.
Alderman Wilson moved, seconded by Alderman Lewis, that Ordinance
be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton, and
Twitty voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1035 THIS 15TH DAY OF
DECEMBER 1994.
b. Proposed Annexation of 25.0 Acres/General Location Valentine
and Highway 161
City Engineer Reel referred to the vicinity map, relating that the
annexation and rezoning will involve 30 acres of land, five acres
of which is requested to be rezoned from R-0 to R-lA and the twenty
five acres in the County requested for annexation of a R-lA status.
5
7 wr
·~ -----~ ---.--.---~------· ·--.,
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 15, 1994
7:00 P.M. -8:00 P.M.
He related that R-lA is a five thousand square foot lot minimum
with 25 foot front yard and 25 foot rear yard with 6 1/2 foot side
yard. He stated that the owner has made application to the County
for release of property for annexation into the City of
Jacksonville.
In response to a question posed by Alderman Ray, City Engineer Reel
related that there is property available for recreational use.
Discussion ensued as to the property that is not a part of the
annexation in the same vicinity and concern was expressed as to the
close proximity of a liquor store. It was noted that a liquor
store may operate in the City of Jacksonville if it is outside of
Gray Township.
Alderman Wilson suggested annexation of the total area which would
include two tracts of land that presently cut into the annexation
sketch plat.
Alderman Fletcher expressed traffic concerns with regard to the
present commercial activity.
Alderman Knight requested that she be allowed to address the item
of business and abstain from the voting process. She related that
she feels that it would be better for the City to control the
development, adding that the owner and developer are aware that
they can proceed with their plans f o r development with separate
County and City approval fo r the prospective lands that belong to
each. She related that it will boost the census, and addressed
formentioned concerns saying that anyone who builds in the area
will certainly be aware of the liquor store and the traffic in the
area.
Alderman Ray related concerns for annexing the liquor store with
regard to public reaction.
Alderman Wilson reiterated the rules involving the operation of a
liquor store in the city limits. He stated that it would be an
island if not annexed adding that he believed that they would want
police and fire protection as the area develops. He related that
with the loop from the airport moving into the area it would be
natural to annex the area including the liquor store.
Alderman Ray related that there is going to be an annexation
request in the next five years for the area around Valentine and
Wooten Road. He stated that the area is presently working on a
sewer system to tie into the City's system.
6
j
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 15, 1994
7:00 P.M. -8:00 P.M.
Alde~an Wilson moved, seconded by Alderman Williamson to proceed
with the annexation of 25 acres in the general vicinity of
Valentine Road and Hwy 161 as presented to Council by plot and
vicinity map. ROLL CALL: Aldermen: Smith, Lewis, Ray, Sansing,
Wilson, Williamson, Keaton, and Twitty voted AYE. HAY (0). Motion
received eight (8) affi~ative votes, (1) negative votes. Alderman
Knight abstained from the voting process. MOTION CARRIED.
GENERAL: a. ORDINANCE 1034 (#17-94)
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF
PURCHASING A COMPUTER SOFTWARE PACKAGE FOR AMBULANCE BILLING
PURPOSES FOR THE CITY FINANCE DEPARTMENT; DECLARING AN EMERGENCY;
AND, FOR OTHER PURPOSES.
Mayor Swaim related that the Ordinance was previously presented
before Council on December 1, 1994 and passed on first reading.
Alderman Smith moved, seconded by Alderman Wilson to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher,
Williamson, Keaton, and Twitty voted AYE. NAY (0). Motion
received ten (10) affirmative votes, (0) negative votes. MOTION
CARRIED. Whereupon, City Attorney Bamburg read the Ordinance for
the SECOND TIME.
Alderman Sansing moved, seconded by Alderman Ray, that Ordinance be
placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, Keaton,
and Twitty voted AYE. NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance
read THIRD AND FINAL TIME by City Attorney Robert Bamburg.
Alderman Ray moved, seconded by Alderman Wilson, that Ordinance be
APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis,
Ray, Sansing, Wilson, Fletcher, Williamson, Keaton, and Twitty
voted AYE. NAY (0). Motion received ten (10) affirmative votes,
(0) negative votes. MOTION CARRIED.
Alderman Wilson moved, seconded by Alderman Williamson, that the
EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson,
Keaton, and Twitty voted AYE. NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1034 THIS 15TH DAY OF
DECEMBER 1994.
7
\t\o -----------------
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 15, 1994
7:00 P.M. -8:00 P.M.
b. CDBG/Block Grant Funding for 1995
Alderman Wilson moved, seconded by Alderman Lewis to approved the
plan from CDBG for the Block Grant Funding for 1995. MOTION
CARRIED.
c. Request to Accept Bid for the Johnson Park parking lot
expansion and walkway
Mayor Swaim related that the project has received approval for
funding, pointing out that there is a large spread in the bids
received.
Alderman Knight moved, seconded by Alderman Sansing to accept the
low bid from Jefco Construction Company in the amount of $32,680.00
to be taken from the budgeted CDBG fund. MOTION CARRIED.
d. BUDGET for 1995
Mayor Swaim presented the press with a copy of the budget. He
commended Finance Director Paul Mushrush along with his staff for
the layout presentation of the 1995 budget booklet.
Mayor Swaim read his comments from the budget message.
"The budget document of any organization reflects the philosophy,
goals, and operational priorities which we strive to achieve . To
be successful, we must focus on allocation of funds to specific
areas to provide the best service for our citizens while keeping in
mind the limitation of resources.
Our basic approach in preparing this budget was to insure the
continuation of the scope and level of traditional services and
functions. I am pleased to present to you the proposed 1995 budget
that maintains our existing services, offers opportunity for
impr ovement in some areas, and does not propose raising taxes for
fees."
It was noted in discussion that the budget reflects employee pay
raises of $1,000.00 for all employees.
Mayor Swaim stated that a lower paid employee is traditionally
penalized with a percentage type scale. He related that this is an
effort to raise the lower paid employee while department heads who
make $34,000.00 or above will loose money. He stated that he has
spoken with those department heads and related that they are
willing to do that in order to help their employees on the lower
8
J
-------------
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 15, 1994
7:00 P.M. -8:00 P.M.
end receive a better raise. He related that this will provide the
opportunity to raise the starting pay of the police and fire
department. It related that for employees coming on at the end of
the year and employees who have been employed awhile will basically
be making the same amount of money, adding that it is an attempt to
levelize the starting pay of employees. He related that some of
the Sanitation workers starting pay is $10,800.00; that a driver
for the Sanitation department's starting pay is $12,000.00
requiring a commercial drivers license. He related that the salary
proposal is a one year attempt and is designed to raise the
starting pay of the police and firemen and other employee
positions. He related that the pay grade scale will not be
abandoned adding that the pay grades are appropriate when a salary
has to be adjusted when an employee receives increased duties.
He related that proposals for education incentives are being looked
at for uniformed personnel. He related that compared to cities of
our size we are doing well. He stated that the incentive involving
unused sick leave was not very successful. He stated that there is
a stop gap measure with regard to sick leave requiring a slip from
a doctor after two days for Fire Department employees and three
days for other City employees.
Alderman Knight requested information concerning the Firemen's
Pension Fund.
Mayor Swaim related that it is not reflected in the budget at this
time adding that he and the chief are looking at legislation that
is proposed for 1995. He related that there are major attempts
within the state to stabilize all the old pension funds that are
not funded. He related that if the bill passes the state will help
fund pensions that are not actuarially sound with the stipulation
that the city have assessed a full one mill on the taxes. He
related that it would be more cost effective on the citizens
because the proposed funding would come from state funds (turnback
insurance money) as opposed to coming from tax dollars. He related
that there are some comparisons between the two plans pointing out
that LOPFI does not get 50% until after 20 years. He related that
the citizens may more understand the need to pass the one mill if
the legislation is passed. He informed the Council that the
firemen may request a special election if the legislation passes.
It was concluded that the Council will study the budget and call a
special meeting for December 29, 1994 at 7:00 p.m. in the City
Council Chambers.
9
17{
APPOINTMENTS:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 15, 1994
7:00 P.M. -8:00 P.M.
ANNOUNCEMENTS: Christmas Open House will be held at City Hall
December 16th from 1:00 p.m. till 4:00 p.m.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:35 p.m.
Respectfully,
City Clerk-Treasurer
10
"")
t-.:o
"
CITY OF JACKSONVILLE
TABULA TIDN SHEET BID NUMBER ___ _
QTY. I DESCRIPTION
50(!g~ · Emb~n~men~ m~~e~.<.~.e.
2 160c.y Exc.ava~.<.on
3 900c.y SB-2 C~uhhed S~one Bahe
4 900c.y A..6p~aU
5 4ea. Remove ~~eel> &h~ump
0 \50 c.y Remove & ~ehe~ poh~ ma~R
7 50 0.6 :j Seeding
8 790LF Conh~~uc.~ Cone.. W.W
9 220 [F Conh~~uc~ Wood Foo~ B~.<.dge
TOTAL PRICE
TERMS
RECOMMENDED BIDDER
I
DEPT . DATE 72-72-94
Me.. V inc..
Ul~ll I AMOUNT EISICE I___..E_Rit r 1 AMouNT
$79.00 $950.00
I
$17. 0'0
I
$850.00
19. 00 3040.00 11' 50 1840.00
6. 9 5 6255.00 4. 3 0 3870.00
6.95 6255.00 4. 9 4 4446.00
500.00 2000.00 210.00 840.00
40.00 2000.00 1 5. 0 0 750.00
1. 00 500.00 1 1 7 0 850,00
1 4. 0 0 2660.00 20,40 3876,00
172.50 2475 :oo 48,73 32720:60 ·
TIME 2: o o p.m.
Townhhip
B.f.du . 11 nc..
P~ll+ I AMOUNT I
$45.00 $2,250
1 0. 0 0 1, 6 0 0
12. 0 0 J 0 I 8 0 0
7 4. 0 0 121600
275.00 11 100
28.50 J I 4 2 5
1. 00 500
2 5. 0 0 4;750
6 7 ' 0 0 141740
OPENED BY Vu~ne ReeL
TABULATED BY v·a:.twu~ HaJt.du
pyjftJ I AMOUNT PRlt+ ANOUNT
$1 5. 0 0 ~750.00 $ zo. 0 lJ $1000
25.00 ~000.00 12. 50 2000
20.00 1800.00 6.35 5 715
1 0. 0 0 ~000.00 6. 3 5 5 i1 5
1000.00 ~000.00 200.00 800
1 5. 0 0 750.00 25.00 1250
I "' 3. 0 0 1500.00 1 2 50 0 2.50 I
H
30.00 15700.00 15.00 2850 !>
500,00 110000.(>0 55. 0 0 1 2' 1 0 0
1. INVOCATION:
2. PLEDGE OF
ALLEGIANCE:
3. ROLL CALL:
4. GENERAL:
ADJOURNMENT:
CITY OF JACKSONVILLE, ARKANSAS
AGENDA
SPECIAL CITY COUNCIL MEETING
DECEMBER 29, 1994
7:00P.M.
CITY HALL
#1 INDUSTRIAL DRIVE
a. 1995 BUDGET presented at the
Regular City Council Meeting
of December 15, 1994, and
DISCUSSION
b. ORDINANCE 1036 (#19-94)
REF: Adopting a budget
for 1995
j
CITY OF JACKSONVILLE, ARKANSAS
SPECIAL CITY COUNCIL MEETING
1995 BUDGET
DECEMBER 29, 1994
7:00 P.M. -7:54 P.M.
SPECIAL CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in a
Special Session on December 29, 1994 at the regular meeting place
of the Council. Alderman Ray delivered the invocation after which
Mayor Swaim led the standing audience in the "Pledge of Allegiance"
to the flag.
ROLL CALL: Alde~en: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Williamson, Keaton answered ROLL CALL. Alde~an Fletcher came in at
approximately 7:09p.m. PRESENT SEVEN (9), ABSENT (1). Alde~an
Twitty was not present for the meeting. Mayor Swaim answered ROLL
CALL and declared a quorum.
,
Others present for the meeting were: Mayoral Aide Michael Beeman,
City Attorney Robert E. Bamburg, City Engineer Duane Reel, Public
Works Coordinator Skip Spears, Finance Director Paul Mushrush,
Director of Economic Development Phil Sullivan, Fireman Bill Plunk,
Parks & Rec Director Annabelle Davis other city employees, Mrs.
D.D. Hibbs, interested citizens and members of the press.
GENERAL: a. ORDINANCE 1036 (#19-94) 1995 BUDGET
AN ORDINANCE ADOPTING A BUDGET FOR 1995; MAKING APPROPRIATIONS AND
AUTHORIZING EXPENDITURES FOR OPERATION OF VARIOUS DEPARTMENTS OF
CITY GOVERNMENT, FOR THE PURCHASE OF MATERIALS, SUPPLIES,
EQUIPMENT, AND SERVICES; DECLARING AN EMERGENCY; AND, FOR OTHER
PURPOSES. (COVERS: GENERAL FUND OPERATIONS, STREET DEPARTMENT,
SANITATION FUND, AND PARKS.)
There was a general discussion regarding several departments as
listed in the budget but no changes were made in the proposed
budget as presented by Mayor Swaim on December 15, 1994.
Alderman Smith moved, seconded by Alderman Wilson, that Ordinance
be placed on FIRST READING. ROLL, CALL: Aldermen: Knight, Smith,
Lewis, Ray, Sansing, Wilson, Fletche r, Williamson, and Keaton
voted AYE. NAY (0). Motion received nine (9) affirmative
votes, (0) negative votes. MOTION CARRIED. Ordinance read FIRST
TIME by City Attorney Robert Bamburg.
Alderman Ray moved, seconded by Alderman Wilson, to dispense with
the reading of the Ordinance in its entirety. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson,
and Keaton voted AYE. NAY ( 0). Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED.
1
17("
CITY OF JACKSONVILLE, ARKANSAS
SPECIAL CITY COUNCIL MEETING
1995 BUDGET
DECEMBER 29, 1994
7:00 P.M. -7:54 P.M.
Alderman Smith moved, seconded by Alderman Sansing that Ordinance
be ACCEPTED ON FIRST READING. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, and Keaton voted
AYE. NAY ( 0) . Motion received nine (9) affirmative votes, (0)
negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST
READING.
Alderman Knight moved, seconded by Alderman Wilson to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher,
Williamson, and Keaton voted AYE. NAY (0). Motion received nine
(9) affirmative votes, (0) negative votes. MOTION CARRIED.
Whereupon, City Attorney Bamburg read the Ordinance for the SECOND
TIME.
Alderman Knight moved, seconded by Alderman Smith, that Ordinance
be placed on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, and
Keaton voted AYE. NAY (0). Motion received nine (9) affirmative
votes, (0) negative votes. MOTION CARRIED. Ordinance read THIRD
AND FINAL TIME by City Attorney Robert Bamburg.
Alderman Knight moved, seconded by Alderman Sansing, that Ordinance
be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Ray, Sansing, Wilson, Fletcher, Williamson, and Keaton voted
AYE. NAY (0). Motion received nine (9) affirmative votes, (0)
negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Wilson, that the
EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Ray, Sansing, Wilson, Fletcher, Williamson,
and Keaton voted AYE. NAY ( 0) Motion recieved nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1036 THIS THE 29TH DAY
OF DECEMBER 1994.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:54 p.m.
Respectfully,
&L~~&Cb£L
City Clerk-Treasurer
2