1993r
I
CITY COUNCIL OF JACKSONVILLE. ARKANSAS
A~ENDA
REGULAR CITY COUNCIL MEETING
JANUARY ~ 1993
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
(ANIMAL CONTROL DEPT:)
6. WATER DEPARTMENT:
7. SEWER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC. DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
a. Regular City Council Meeting
December 17, 1992
Regular City Council Meeting
December 3, 1992
Regular Monthly Report/Dec.
Annual Report/1992
Ordinance 988 (t1-93)
Ref: Waiving Competitive Bidding
Data Master Breath Machine
UPDATE: Pilot Recycling Program
Settlement of the Wast Haulers
PLANNING COMMISSION:
a. Connie Foster
b. Rudy Reid
c. Lester Piggee (re-appointment)
for 3 year terms expiring 1/1/1996
CITY HALL will be closed Jan. 18,
1993 in observance of Martin Luther
King/Robert E. Lee Birthdays
CITY OF JAC K SONVILLE~ AR KANSAS
REGULAR CITY COUNCIL MEETING
JANUA RY 7 ~ 1993
7 :00 P.M. -7 :55 P.M.
OATH OF OF F I CE CER EMON Y
Mayor Swaim announced that all Council members were re-elected
and that County Judge Buddy Vallines was present to officiate
11 Ua t. h' s c::.·f Cl·f + :i. c E:· Ct.·:·:·t~ c:! rncJr: y 11
.. The o.::i.t h s ~·.t\·?.t'-•-::::· Et ci m :i. n i st. et~ ed .,;:\ t t. i·; :i. '::;
t. i me;:) ..
REGU LA R C I TV COU_I\I C I L I"I EET I 1\I G -C I TV HALL -# 1 I I\IDUS TR I AL DRIVE
The City Council of the City of Jacksonville, Arkansas
F;.:~~~J u 1 <'::II'" ::1<:2~'5~; i on on ,.J <::tn u.:;;;_,.-·y' '/' ,, :1. o::;;•) ::: ~ E\ t t i·, .::2 ,, .. (·,!r;J u. :L ;;:1.1~ rnec~t in q
of the Council. Alderman Lewis delivered the invocation
which Mayor Tommy Swaim led the standing audience in the
of t;llr:::giEI.nC:E·:!'' t.c:> ti··,E·? +l-3.1].
ROLL CALL:
met in
p J. .. :::\C: f.2
af t:e1'·
11 i='l ('::.'cJCifi'.'
Aldermen: Knight, Smith~ Lewis~ Sansing~ Ray~ Wilson~ William-
son~ and Keaton answered ROLL CALL. PRESENT, nine (9), ABSEN T,
(1). Aldermen Twitty was not in attendance. May o r Tommy Swa i m
also answe r ed ROLL CALL and declared a q u orum.
Others present for the meeting: City Attorney Robert E. Bamburg,
Deputy City Clerk Susan Goings, Mayoral Aide Michael Beeman, City
Engineer Duane Reel, Code Enforcement Officer Wayne Cox, Police
Chief Don Tate, Fire Chief Rick Ezell, Finance Director Paul
Mushrush, Intern from ASU Betty Anderson, Park & Rec Director
Annabelle Davis, Pulaski County Judge Buddy Vallines, Mrs. Judy
Swaim, other city employees, interested citizens and members of
tht::: Pl'"E)S~;"
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Recular Ci t y Coun ci l
Meeting of December :1.7, 1992 for study and action at the n ex t
Regular City Council Meeting.
AP PRO VAL AND/OR CORRECTION OF MINUT ES: REGUL AR CITY COUNCI ~
MEETI NG DE~EMRER ~. 1992
ADD EI\JDUM TO NOVEMB EF< 19, 1992 I'·H NUTES;
lvid y c:>!'" ~:1t...-JO:,.i 1T1 l'"el a.t(·::·:·ci th.:J.t t.! .. ,r:,::· ·f i ni ~-:.;.hi nq a.rnc::<t .. tl"l i.~. o·f =~4·4 !' 000. 00
dollars for completion of the work to be done at the Central Fire
Station was added as the last sentence of paragraph three (3)
un cl E!lr t:. h t';) 1·, E!dc:l :i. n g: r:· I r:~c DE=.:Pf.\l:~;·r!·~it:::i\!T,
Alderman Keaton noted a error in the change amount ordered in the
motion and second last paragraph under the same heading. Amo un t
, •. e.,·~.d~:; t.:L:·:::!I HOO .. ~:.=;o!l .. ::,'.rnot . ..:.r .. ,t ~.:;hut . .l.ld ,.-e.::<.c:l $1~::!1 :3~50 .. 00 ..
1.
Alderman Smith moved~
of the Regular City
the addendum to the
1"10T I ON CARR I ED.
CITY OF JACKSONVILLE~ ARKANSAS
REGULAR CITY COUNCIL MEETING
J ANUAF:Y 7 ~ 1 993
7:00 P.M. -7:55 P.M.
seconded by Alderman Ray that the minutes
Council Meeting of December 3~ 1992 and
November 19~ 1992 minutes be APPROVED.
CONSENT AGENDA: a . ANIMAL CONTROL DEPARTMENT Regular Monthl y
Report/December 1992 and the Annual Report/1992
Alderman Sansing moved~ seconded by Alderman Lewis that the
Regular Monthly Report of the Animal Control Department for
DECEMBER~ 1992 be APPROVED. Said report reflects the following:
CONTRIBUTIONS $ 4.00~ ADOPTIONS/FINES $724.00 AND SECURITY DEPOS-
ITS $250.00 for a total of $978.00. ROLL CALL: Aldermen:
Knight~ Smith~ Lewis~ Sansing~ Ray~ Wilson~ Fletcher~ Williamson~
and Keaton voted AYE. MOTION CARRIED.
Alderman Sansing moved, seconded by Alderman Lewis that the
ANNUAL REPORT of the Animal Control Department for the year
ending 1992 be APPROVED. Said report reflects the following:
CONTRIBUTIONS $235.00~ ADOPTIONS/FINES $9~056.00 AND SECURITY
DEPOSITS $3,475.00 for a total of $12,766.00. ROLL CALL: Alder-
man: Knight, Smith~ Lewis, Sansing~ Ray, Wilson, Fletcher, Wil-
liamson and Keaton voted AYE. MOTION CARRIED.
Mayor Swaim related that during the Christmas season sixteen (16)
ani mal s were adopted thr·ough tht::~ "Adopt a F'E;~t." pr·oq1r· am spon~:;..on:::-c:l
by the City of Jacksonville. He further related that two (2)
dogs and eight (8) cats will be vaccinated and that five (5) dogs
and one (1) kitten will be sterilized by the City with coopera-
tion from local veteranianians offering discounts.
WATER DEPARTMENT~
SEWER DEPARTMENT~
FIRE _ DEPAF:TMENT:
POLICE DEPARTMENT: ORDINANCE 988 (#1-93) AN ORDINANCE WAIVING
COMPETITIVE BIDDING FOR THE PURPOSE OF PURCHASING A BAC DATAMAS-
TER INFRARED BREATH ALCOHOL TESTING DEVICE FOR THE CITY OF JACK-
SONVILLE POLICE DEPARTMENT; DECLARING AN EMERGENCY; AND~ FOR
o·rHE:H PUr~ POSES.
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CITY OF JACKSONVILLE~ ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 7~ 1993
7:00 P.M. -7:55 P.M.
Chief Don Tate related that with each DWI arrest a portion of the
f:i.l-lf.':' qut:::>s; ir1to .::;. +unc:l +cw· t:he pt.li'"Chdse o·f equipmi=::nt. t.CJ bE· u se d
for the same purpose. He further related that the funds were
available to cover the purchase adding that the BAC Datamaster is
the only one that the Department of Health certifies for use
with the Police Department.
Alderman Ray moved~ seconded by Alderman Wilson, that Ordinance
be placed on FIRST READING. ROLL CALL~ Aldermen: Knight,
Smith~ L.ei,•J :i. s !I Dc:\r'i ~::; i !'"1 g, r-::~a y, W i J. .,:.ol ... l !I F let c he I~ !I [..I.Ji 11 :i. .atTISUI"'I !I a.nci
Keaton AYE. NAY (0). Motion received nine (9) affirmative
votes~ (0) negative votes. MOTION CARRIED. Ordinance read
FIF:ST TIME h'/ Ci. ty rt"i.:tiJI''TI('-'!Y F:::ob~~r-t. [, D;=.\mbt..u~g.
Alderman Ray moved~ seconded by Alderman Wilson to
rules and dispense with the reading of Ordinance
entirety. MOTION CARRIED.
suspend
988 in
the
its
Alderman Sansing moved, seconded b y Alderman Lewis, that Ordi-
nance be accepted on FIRST READING. ROLL CALL: Aldermen~
Knight, Smith~ Lewis, Sansing, Ray~ Wilson, Fletcher~ Williamson,
Keaton and Twitty v oted AYE. NAY (0). Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED. ACCEPTED
ON FIRST READING.
Alderman Smith moved, seconded by Alderman lewis, to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL.
Aldermen~ Knight, Smith~ Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, and Keaton voted AYE. NAY COl. Motion received nine
(9) affirmative votes, (0) negative votes. MOTION CARRIED.
Whereupon, City Attorney Robert E. Bamburg read the Ordinance for
t:he:· SECOND TIME.
Alderman Wilson moved, seconded b y Alderman Sansing, to further
suspend the rules and p lace the Ordinance on THIRD AND FINAL
READ I N G . F: I] 1_.1.... c:; Pi L 1.. .. :: ~~·~ 1 ci ('2 1·· ifl i:':! ~-~ ~ I< t "t :i. q h t. ,, ~:; 1T1 :i. t. i"'l :1 !... 1,:~ lf'.J i c.; !I ~:3 ·'~i. n <=> i 1'"1 (~J !I
R •''~ y :1 l.A.i :i. J so l"'t !I f=-1 <-:?. i::. c:: i·"t (::;• ~· · ~ !fJ :i. l 1 i .:=:t in <:;;. o 1'": !I 2:1 n cJ l< e C":\ t. c• n v o t. E.· c! P; '/ E: .. i\1 A\(
0. Motion received nine (9) affirmative votes~ ((l) negative
votes. MOTION CARRIED. Whereupon, City Attorne y Robert E.
Bambur·q read the Ordinance for t he THIRD AND FINAL TIME.
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 7, 1993
7:00 P.M. -7:55 P.M.
Alderman Ray moved, seconded by Alderman Sansing that Ordinance
be APPROVED AND ADOPTED. ROLL CALL: Aldermen~ Knight, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, and Keaton
voted AYE. NAY 0. Motion received nine (9) affirmative
votes, (0) negative votes.
MOT I ON CARF: I ED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 988 THIS 7th DAY
OF JANUARY 1993.
STREET DEPARTMENT
PARKS & REC. DEPARTMENT
S AI\IITATION UF'DATE:: Pilot Recycling Program
Alderman Smith related that the success of the Pilot Recycling
Program along with the extended loan of the Countv truck has
placed the program on indefinite status. He further related that
participation by the citizens is going well.
Alderman Smith pointed out the need to purchase a truck for curb
side pickup, adding that a suitable truck would cost approximate-
! y $50!, 000.00.
Mayor Swaim related that it would take six (6) to eight (8) weeks
to receive a custom design truck and asked the Council to consi-
der the item for the next agenda. He further related that due to
the cost, a City-wide Recycling Program would need to be phased
in over the next year and a half adding that a difficult coopera-
tion area is targeted next to give an idea of balance in the
program. He said that the major cost in a co-mingled collection
program usually comes from needed manpower to sort as opposed to
a pre-sorted collection done by the citizens.
F'LANN I I\IG COMM I SSJ 01\1:
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 7, 1993
7:00 P.M. -7:55 P.M.
Mayor Swaim related that the judgment against the City of Jack-
sonville is the result of incorrect wording, per court ruling, of
an Ordinance passed in the 1970's placing responsibility of a
franchise tax on independent waste haulers regarding the trash
collection of local businesses. He further related that WSC,
BFI , American Waste and Arkansas Waste are the companies involved
in the lawsuit. He stated that the amount of judgment handed
down by Judge Munson in 1987 including attorney tees is
$46,513.77
Mayor Swaim related that $5,866.04 is in esc ro w to be used as
payment with ~ remaining balance of $40~647.73. He further
related that since the judgment was in December of 1992 that the
funds be drawn from the 1992 Contingency Fund with payment in
full.
Alderman Fletcher moved, seconded by Alderman Wilson to draw the
$40,647.73 from the 1992 Contingency Fund to be added with the
escrow amount of $5,866.04, a total of $46,513.77, to pay the
settlement of the Waste Haulers Lawsuit. MOTION CARRIED.
City Attorney Robert Bamburg related that Judge Munson ruled in
favor of the City of Jacksonville however the decision was over-
turned when an appeal was made to the Supreme Court by tl1e indi-
vidual companies involved in the lawsuit. He stated that the
amount of damages was calculated by the Finance Department.
Mayor Swaim said that the Supreme Court ruled that a fee could be
charged but not on gross income.
City Attorney Bamburg related that after Judge Munson ruled in
favor of the City in 1987, the Supreme Court held the case for
almost a year before reversing the first ruling in favor of the
City. It was returned to Judge Munson for the assessment of
damages, where it was held for two years, during whicl1 time
period the City filed a motion for dismissal regarding the lengt -
hy time period involved.
APPOINTMENTS: PLANNING COMMISSION~
Mayor Swaim recommended that Ms. Connie Foster and Mr. Rudy Reid
be appointed to the Planning Commission and that Commissioner
Lester Piggee be re-appointed for three (3) year terms to expire
January 1, 1996.
CITY OF JACKSONVILLE~ ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 7, 1993
7:00 P.M. -7:55 P.M.
Alderman Wilson moved~ seconded by Alderman Knight to appoint Ms.
Connie Foster and Mr. Rudy Reid and to re-appoint Commissioner
Piggee for three (3) year terms to expire January 1, 1996.
MOTION CARRIED
ANNOUNCEMENTS: Alderman Reedie Ray related that
would like to meet with all City employees Thursday,
1993 at 6:00 p.m. at City Hall, #1 Industrial Drive.
thE:: Counc i 1
.January 14,
Mayor Swaim announced City Hall will be closed January 18,
in observation of the birthday of Martin Luther King Jr.
Mayor Swaim introduced Betty Anderson an Intern for
currently working on an update of the safety manual.
expressed appreciation for Ms. Anderson's hard work.
~~~3U, lrJho i~:.
1'1 a·/ o 1··· ~:; ~--J .:':.. :i. m
Ms. Anderson related that in the previous week the safety commit-
tee met and discussed the point system. She further related the
need to add two sections to the safety manual involving under-
ground digging and electrical wiring. She stated there had been
opportunity to have Mr. George Reeder, from the Municipal League
review the manual. He said that the manual was good and suggested
that the City Attorney review it for legal ramifications. She
said that after the manual is reworked a copy will be provided
t C) ~2\/f.-~1'" YC11l (;?. n
Ms. Anderson stated that she will provide Council with a written
haz:al'-d communica.tion!::; pl~ogl"·arn under· thE~ "F:ight. To f<nDif'l Ar.:t" vJhich
instructs all government agencies to provide employees with a
hazardous chemicals list, alDng with a materials safety data
~;heet a
UPDATE: MARSHALL ROAD DRAINAGE PROJECT
City Engineer Duane Reel related that the drainage was channe-
lized down from behind Gregory to Marshall RDad being phase two
and three of the three phase project; with Braden to Marshall
being the completed first phase. He further related that the
design criteria for the area along Willow Bend Apartments was fo r
a one in twenty-five year rain ditch and that it is not economi-
call y feasible to over design. He related that a rain on Monday,
January 4, 1993 far exceeded the one in twenty-five year mark and
that the rain fell in a 45 minute time frame and measured a one
in forty-five year rain expect.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 7, 1993
7:00 P.M. -7:55 P.M.
City Engineer Reel related that taking the original design into
con~::;id~::.~rat.iDn, the l"lf~:i.qht. of the side ltJ-3.lls 11:::'' q<::ip~::; betvJ(een
blocks with re -enforced joints instead of weep holes were placed
in the second course Df blocks on the side walls. He further
related that the failure occurred as a result of sealed cracks
from fine dirt particles and the unanticipated heavy rain tall.
He stated that the east side of the wall has been repaired and
when weather permits the repairs to the west wall will be com -
pleted. He pointed out that number one rock will be used to keep
soil particle s from filling the weep holes which will be placed
::?4'' ·fr·om t.he bott.Drn o+ tl'"l''") lfJall o:ir1d th-.:: .. t. anchoJ'"S:. \-'.Ji 1 J. bt'? us.ed to
hold the west. wall.
Alderman Fletcher expressed negative comments regarding the
l.r .JUi'" kin c':•.l'"l<:;l ... ! i p :• 'I::. l-IE) m<':inl'"lf2\'" i \'"! lt'!h i Ci'"l C:DII'::::.tJ'"UCt ion E~f { 01'-'i::. ~:.:; hi nd<:~J·-·~~('j
residents of the adjojning subdivision in daily traffic activit y
and the appearance of the ditch.
City Engineer Reel stated that under his supervision City em-
ployees would be able to rectify the existing situation in a
satisfactory manner.
Alderman Fletcher inquired as to the feasibilit y of capping the
ditch.
City Engineer Reel related that such an endeavor wou1o cast
$150.00 per linear foot and would require a 16 foot clear span.
Mayor Swaim pointed out that if the ditch were capped it would
require inlets to handle the water running off the road.
f:A J ~ROAD OVEREB_§..§ __ ,_Ij.~,Y. __ 16J I FLOODING PROBLEM
Alderman Ray posed the question regarding why there is no drai -
nage at the underpass on Hwy 161.
Mayor Swaim related that complaints have been made to the Highwa y
Department adding that it is an area where the Cit0 has no juris-
diction and th a t construction b y the Cit y to improve drainage i s
pi~oh i b i tf:!d.
Alderman Wilson suggested that. efforts be made to contact a
source at the Highwa y Department who could arrange the needed
repairs for proper drainage.
Alderman Keaton related that the problem was compounded by optic
fiber cables and that the Highway Department's jurisdiction
stopped at the right of way where the drainage problem occurs.
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ONE CENT SALES TAX
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 7, 1993
7:00 P.M. -7:55 P.M.
Alderman Smith related that there has been some confusion over
the recension of the 5 Mill tax not being stated on the one cent
sales tax reminding Council that the Election Commission prohibi-
ted recension and increase being stated in the same heading.
ADJOURNMENT:
Alderman Smith moved, seconded by Alderman Wilson that the mee-
ting adjourn at approximately 7:55 p.m. MOTION CARRIED.
Respectfully,
~_..Jh.~ LUaM. Leonatl
City Clerk-Treasurer
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~ COUNCIL OF JACKSONVILLE. ARKANSAS
A~ENQA
REGULAR CITY COUNCIL MEETING
JANUARY ~ 1993
1. OPENING PRAYER:
2 . ROLL CALL:
3 . PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
(FIRE DEPARTMENT:)
(POLICE DEPARTMENT:)
(MUNICIPAL COURT:)
6. WATER DEPARTMENT:
7. SEWER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC. DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
a.
a.
Regular City Council Meeting
January 7, 1993
Regular City Council Meeting
December 17. 1992
Regular Monthly Report/Dec.
Regular Monthly Report/Dec.
Regular Monthly Report/Dec.
Request to Accept Bid/Uniforms
Request to Accept Bid/Uniforms
DISCUSSION: Recycling Truck
Presentation by Helen Moore, State
Chairmen of Local Employee Advisory
Council/WAGE Program
b. Presentation by Co. Judge Villines
Ref: Jacksonville Health Center
(Request for Funding)
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CITY COUNCIL AGENDA: continued
January 21, 1993
15. APPOINTMENTS:
16 . ANNOUNCEMENTS :
ADJOURNMENT
c. Presentation by Personnel Director
Michael Beeman/Addition to Policy
Manual.
d. STATE OF THE CITY
SEWER COMMISSION:
Kenneth McGhee
604 Ray Road
Jacksonville, Arkansas
(serving out Mr. Wally Tucker's
Term to expire 4/20/1994)
CITY OF JACKSONVILLE~ ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 21~ 1993
7:00 P.M. -8:26 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIA L DRIVE
The City Council of the City of Jacksonville~ Arkansas met in
Regular Session on January 21, 1993, at the regular meeting place
of the Council. Alderman Reedie Ray delivered the invocation
after which Mayor Tommy Swaim led the standing audience in the
"Pled<.::!<'? o·l: f~llegianc:e" to t.he fle:u.~ ..
ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, and Keaton answered ROLL CALL. PRESENT, nine <9>,
ABSENT, (1). Alderman Twitty was not in attendance. Mayor
Tommy Swaim also answered ROLL CALL and declared a quorum.
Others present for the meeting: City Attorney Robert E. Bamburg,
Deputy City Clerk Susan Goings, Mayoral Aide Michael Beeman, City
Engineer Duane Reel, Public Works Coordinator Skip Spears, Code
Enforcement Officer Wayne Cox, Finance Director Paul Mushrush,
Fire Chief Rick Ezell, Police Chief Don Tate, Sanitation Super-
visor Billy Gilmore, Parks and Recreation Director Annabelle
Davis, Parks and Recreation Chairman Bob Stroud, Intern from ASU
Betty Anderson, Sewer Commission Chairman Joan Zumwalt, Mrs. Judy
Swaim, other city employees, interested citizens and members of
the pr·ess.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of January 7, 1993 for study and action at the ne x t
Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Ray moved, seconded by Alderman Wilson that the
qf the Regular City Council Meeting of December 17,
APPROVED. MOTION CARRIED.
minutes
1992 be
~ONSENT AGENDA:
Repoi~t. /Dec:embr:'0r-
F~:<::>p Dl'-t / Dr:-::c emb r-2r
port./D•:?cembei~.
a .
c.
FIRE DEPARTMENT
POLICE DEPARTMENT
1'•1Ui\l I C I F'AI._ COURT'
FIRE DEPARTMENT: NOVEMBER . 1992
Regular Monthly
Regular Monthly
Regular Monthly Re-
Alderman Knight moved, seconded by Alderman Smith that the Regu-
lar Monthly Report of the Jacksonville Fire Department for DECEM-
BER, 1992 be APPROVED. Said report reflects an estimated fire
loss for the month of December of $132,250.00. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson and Keaton voted AYE. MOTION CARRIED.
1
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CITY OF JACKSONVILLE~ ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 21, 1993
7:00 P.M. -8:26 P.M.
POLICE DEPARTMENT: DECEMBER 1993
Alderman Knight moved, seconded by Alderman Smith that the Regu-
lar Monthly Report of the Jacksonville Police Department be
APPROVED. Said report revealed the following for December:
COMPUTER COLLECTIONS $60,672.65, MISCELLANEOUS PAYMENTS
$1,443.75, REPORT COPIES $425.00 FOR A TOTAL of $62,541.40 COL-
LECTED for the month of December. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Sansing, Ray, Wilson~ Fletcher, Williamson, and
Keaton voted AYE. MOTION CARRIED.
MUNICIPAL COURT: Probation Officer Mike Mahone
Alderman Knight moved, seconded by Alderman Smith that the month-
ly report for December 1992 from Probation Officer Mike Mahone be
APPROVED. Said report reflects cases month ending November 1992,
126. Cases added in Month of December, 1992 6, Probations com-
pleted, Month ending December 31, 1992~ 7, for TOTAL CASES AS OF
DECEMBER 31, 1992, 125. Number of Juveniles on Probation 0. ROLL
CALL: Aldermen: Knight~ Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, and Keaton voted AYE. NAY 0. MOTION CARRIED.
DEVIATION IN AGENDA:
STATE OF THE CITY REPORT/WATER DEPARTMENT
Mayor Swaim recognized manager the of the Water Department, Mr.
~<en Anderson.
Mr. Ken Anderson related that in 1992 service to customers in-
creased by one percent and that during the year water production
total was 1.7 billion gallons. He further related that 18 %,
approximately 311,000 gallons, was supplied to the Little Rock
Air Force Base. He related that the South Loop Project has been
completed and a new project in the Sunnyside Addition has been
started which will be completed in 1993. He noted a reduction
of 2.8% needed for of repairs in major water mains and that water
service is Jacksonville increased by 29%.
STATE OF THE CITY REPORT/WASTEWATER UTILITY
Joan Zumwalt Sewer Commission Chairmen Joan Zumwalt introduced
Mr. Dick Van Pelt the new manager of the Jacksonville Wastewater
Utility.
A verbal presentation was presented to the Council by Mr.
Pelt. (A copy of the report is on file in the office of the
Clerk.)
2
Van
City
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 21, 1993
7:00 P.M. -8:26 P.M.
STATE OF THE CITY REPORT: Presentation by Mayer Swaim
Mayor Swaim related that he was pleased to report that the state
of the City is very good. Points of interest in the address
I;.Jer-e:
1) The widening of four lanes on Highway 161 <North First
Street) from Hickory Street to Loop Road is closer to becoming a
1'-ei::d it. y.
2) Funds for the extension of Industrial Drive to Redmond
Road are now available.
3) Many new Recycling programs were implemented on behalf
of the City's Recycling efforts, all were successful and yielded
two state awards.
4) As a result of the yard waste recycling program the
City saved $101,996.00 in landfill fees while providing the
citizens of Jacksonville with free composting material.
5) Through the efforts of the curbside recycling program
along with the cooperation of Pulaski County and Sherwood we
have baled 15,000 pounds of PET and HOPE plastics for sale.
6> In addition to the yearly CDBG program we received a
$500,000.00 gr·ant from the fe:.'!der ·al "Home" progl~am.
7) Better fire and rescue services will be provide to our
citizens through the use of the Fire Department's new 100' aerial
truck.
8) The Finance Department received more efficient computer
hardware and software.
9) The Parks major improvements were fishing docks at
Paradise Lak e, fencing, field lighting, a new concession stand,
and a contract for bleachers for all three new fields.
l.O)
upgrade
:i. rn,"9.gf2 o·f
The Jacksonville Police Department has continued
services showing that professionalism can improve
the whole community.
11) City Hall received a new look with landscaping
additional flower beds featuring mums; City Fest held on
Hall property was a great success with the help of ''People
Pride Organization.
"":!" .... •
to
the
and
City
ltJi th
J
CITY OF JACKSONVILLE~ ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 21~ 1993
7:00 P.M. -8:26 P.M.
12) Colonel C. J. Wax secured the Airlift Rodeo competition
for the Little Rock Air Force Base in June 1993 which will result
in a 5 to 8 million dollar impact for hotels and restaurants.
13) The citizens of Jacksonville approved a one-cent sales
tax to provide for a community center.
Mayor Swaim related that the people are the most
source and as a result of employee efforts every
the city has improved during the past year.
important l~e
depc;\rt.ment in
Alderman Wilson related that the Commissions were to be commended
for their efforts which lend great service to the City of Jack-
sonville.
Mayor Swaim reiterated that Jacksonville's City Service is
worthy of envy from other cities not only in Arkansas but nation-
wide.
Mayor Swaim further related that all the commissions do
job while the two major commissions are self sustaining
ments~ free of tax dollars.
RESUME AGENDA:
WATER DEPARTMENT:
SEWER DEPARTMENT:
FIRE DEPARTMENT: Request to Accept Bid/Uniforms
a fine
depai·-t-
Alderman Wilson moved~ seconded by Alderman Knight to ACCEPT the
low bid from R & R Uniforms. MOTION CARRIED.
Mayor Swaim related that bid A was for $495.45 and bid B was
$497. 4!:i.
POLICE DEPARTMENT= Request to accept Bid/Uniforms
Alderman Knight moved~ seconded by Alderman Smith to ACCEPT the
low bid of $1~043.45 from R & R Uniforms. MOTION CARRIED
STREET DEPARTMENT:
PARKS AND RECREATION DEPARTMENT:
4
10\
\O'h
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 21, 1993
7:00 P.M. -8:26 P.M.
SANITATION DISCUSSION/Purchase of a Recycling Truck
Mayor Swaim said the City needs to move forward with the plans to
purchase a truck for the Recycling Program.
Mayor Swaim related the need to search for a truck meeting speci-
fications which could meet the requirements of the recycling
program. He further stated there was a possibility the truck
would have to be custom made to fit the recycling needs without
the creation of excessive manpower to operate.
Mayor Swaim related that the truck in question has very specific
requirements and that demonstration models would be used in order
to get a clear definition of the recycling needs.
Public Works Coordinator Skip Spears presented a written quarter -
ly Recycling Report to the Council.
Mr. Spears related that at the present time 491 bins are being
used in Stonewall and in the Braden Addition. He stated that he
would add 50 more homes from the same route in order to estimate
how much of an 8 hour work day this area would require. He
further related concern for the time factor because the recy-
cling truck currently being used is an loan for one day a week.
He estimated that a maximum limit for a day long route would be
within 100 to 150 more homes.
Mayor Swaim voiced that the Sanitation Department along with the
Recycling effort has been able to add service without increasing
the number of employees in the department.
PLANNING COMMISSION:
GE_I~lERAL: a. F'r"E)S81Ttat.ion b)i Helen 1'1oore, State Chair·man o·i~
Local Employee Advisory Council/WAGE Program.
Mrs. Moore introduced Mr. Travis Beebe a representative of the
Emplo y ment Security Division.
Mr. Beebe related that many times the Employment Security Divi-
sion serves the same people again and again who are unable to
secure employment. It was determined that less than fifty per-
cent of one hundred people who were given employment testing by
the ESD office were unable to pass. Mr. Beebe said that the
Department of Adult Education and Mr. Wilbanks were able to help
the ESD office provide basic literacy skills. He related that
one draw back to the success of this program is the lack of
o::.-
..J
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 21, 1993
7:00 P.M. -8:26 P.M.
inte~action f~om the employe~s. He said that this is impe~ative
in orde~ to gain an idea of what skills a~e needed in au~ a~ea.
A sho~t discussion ~egarding employe~ input and employee pa~tici
pation ensued.
M~. Beebe pointed out that a group of employe~s/members of a
local employe~s advisor committee in Jacksonville supported by
the employment secu~ity department have ag~eed to lend in kihd
cont~ibution of their time and support to help dete~mine exactly
what skills the employers of this area are looking fo~.
He related that Mr. Wilbanks will be coo~dinating the effo~ts of
this p~og~am. He requested on behalf of the p~ogram that the
City provide a facility to house this program with utilities
paid.
Mr. Wilbanks ~elated that the name of the program was WAGE and
that it stood for Workforce Alliance for Growth and Economy. He
pointed out that economic growth depends on the available work-
force ready to go with technology as it changes.
Mr. Wilbanks ~elated that available ~esources and available pro-
grams a~e put together so each alliance member can provide his or
her best. He said that targeted skills will be identified by
local employers. He said that Jacksonville has the opportunity to
pilot the lead prog~am in the state followed by one in Pine Bluff
30 days later.
Mr. Wilbanks related that one feature that makes this program
unique is the participation by local employers to help target
individual educational needs. Adult Education will provide a
full-time manager in Jacksonville, along with part and full-time
instructors. He related that the commitment need from the commu-
nity is space and utilities. In return the community will bene-
fit from having a chronically unemployed workforce educated and
able to perform a competent job.
!VIayo1~ Swaim r·eJ.at.ed that 'th-e~ building cur·Tent.ly bej.ng used by thf2
Water Department would be vacant at. the time the LEAC program
would need housing. He stated that previous rent collected on
the building was $150.00 a month.
Alderman Wilson moved, seconded by Alde~man Knight to app~ove use
of the building, at present housing the Water Department when it
becomes vacant, for the LEAC prog~am and that utilities be fur-
nished fo~ a twelve month period of time. MOTION CARRIED.
6
103
,.
\ OL-\
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 21~ 1993
7:00 P.M. -8:26 P.M.
b. Presentation by Mayor Swaim for County Judge Villines.
Jacksonville Health Center.
Mayor Swaim related that Judge Villines was unable to attend the
meeting. He said that the Steve Hughes law office building,
located at 3000 No. First St. has been purchased as the Jackson-
ville Health Facility and that funds to meet the contribution
from the City were set aside in the Capitol Improvement Fund last
spr· :i. rH;;J.
Alderman Knight moved, seconded by Alderman Fletcher to provide
$50,000.00 from the Capital Improvement Fund~ for renovation of
the Jacksonville Health Facility. MOTION CARRIED.
Mayor Swaim requested that City Attorney Robert Bamburg to handle
the legality regarding title of the property with the County
(-itt.Drney ..
c. Presentation by Personnel Director Michael Beeman I Addition
to Policy Manual. The following are the articles presented~
XVII. MILITARY LEAVE
Employees who are members of the National Guard or any of the
reserve branches of the armed forces shall be granted leave at
the rate of 15 days per calendar year, plus necessary travel time
for annual training requirements or other duties performed in an
official duty status. To the extent this leave is not used in a
calendar year, it will accumulate for use in the succeeding
calendar year until it totals 15 days at the beginning of a
calendar year. The leave shall be granted without loss of pay,
and in addition to regular vacation time. Each employee who
requests military leave shall submit copies of their military
orders to Personnel at least 30 days in advance of scheduled
training, when possible ..
Personnel called to duty in emergency situations by the Governor
or the President, shall be granted leave with pay not to exceed
30 working days, after whi~h, leave without pay will be granted.
This leave shall be granted in addition to regular vacation time.
"EmeJ'"9f?nc:y £,ituations" n-·,E·<':His c:my case of invasion~
insurrection, riot, breach of peace, or imminent danger
threats to the public health or security, or threats
maintenance of law and order.
7
cJ :i. sastE:·~r !'
t.hel'-eDf,
to th<.~
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 21, 1993
7:00 P.M. -8:26 P.M.
During any military leave of absence, the employee shall be
entitled to preserve all seniorit y rights, ettlciency or
performance ratings, promotional status, retirement privileges,
and benefits to which they have become entitled.
If a combination of vacation time/military leave is to be used b y
the employee while attending military training~ all vacation time
must be used first before utilizing military lea v e.
The right of reemployment shall
government rules and regulations.
conform with all
STOP LOSS BENEFIT
The City of Jacksonville is presently providing an additional
~-!;_g.Q_---'=.Q;'2.2. b ellf:?f it f C:lr· f Lt 11 -t i m('2 emp 1 oyeE?~'"· (those ~·Jho ~·Jor· k c.'\
minimum of 32 hours per week).
The Stop Loss Program offered through the Municipal Health
Benefit Fund is set at $10,000, but the City has decided to lower
the ceiling to $5~000.
For-E:·: .. §l._rrq::rle: If c:\11 employee is ill or· injured~ the
covered employee's loss is limited to 20% of the first
$5~000 covered medical expenses plus deductibles and
other expenses for each eligible person covered. The
City will make a payment of up to $1,000 directly to
one or more of the employee's health care providers.
Defi11itic.m of Stop Loss : The rna :dmum dollal'" amount the eligible
employee is required to pay on all covered medical expenses.
Covered expenses above this amount will be paid by insurance
provi der·s.
ABSENTEEISM AND TARDINESS
Non-Uniformed: Non-uniformed employees are expected to be at
work on time and on a regular basis. When emplo y ees are
unnecessarily absent or late, it i s e x pensi v e, disrupti v e and
places an unnecessar y burden on fellow emplo y ees, supervisors,
city government as a wh~li, and the taxpayers who receive city
services. Should an employee be unable to report to work on time
because of illness or personal emergency, that employee should
notify their supervisor a s soon as circumstances allow.
Unjustified or repeated absenteeism and/or tardiness will be
cause for disciplinary action and will be made a part of the
employee's performance evaluation.
8
IDS
T -
l DlR
CITY OF JACKSONVILLE~ ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 21~ 1993
7:00 P.M. -8:26 P.M.
FIRE PERSONNEL: Tardiness and unauthorized absences will not be
allowed for Fire Department personnel. The nature qf the work
involved dictates that Fire Department personnel must report for
duty when scheduled, based upon Fire Department's rules and
rec::Jul at ions. Urd ust if :i. c=d abs:;Ci~nteE:'i sm and / or· tar cJ i 11ess wi 11
result in disciplinary action against the Fire Department
emp 1 oyet.=,
POLICE PERSONNEL: Members of the Department shall be punctual in
reporting for duty at the time and place designated by their
comm~;~.nd i ng cw· super · i or .. ot ·t 1 ce1'·~:o . F a.i 1 ur·e to repc:w-t pl~ompt l y at
the time directed or unauthorized absenteeism will be deemed
neglect of duty and will result in disciplinar y action against
the empl Dyc·:'~e.
As stated earlier, r e quest for annual leave should be submitted a
minimum Df ten (10) wDrking days in advance to be approved by the
Department Head for proper wDrk scheduling/planning. Annual
leave, sick time, or discretionary days shall not be used to
fill-in for une x cused absences or tardiness after the fact.
MATERNITY LEAVE
3. MATERNITY LEAVE Employees affected by pregnancy or
childbirth shall be treated the same for all employment-related
purposes as persons disabled for non pregnancy-related reasons.
Therefore, accrued sick leave and vacation leave, if representa-
tive of the employee, will be granted for maternity use, after
which leave without pay must be used.
Paternity leave shall be given to each expectant father for one
(1) calendar day for the birth of his child to be charged against
th a t employee•s accrued sick leave.
*See Section XIV. MEDICAL LEAVE OF ABSENCE --Page 12
X I I. SICK LEAVE
Non-Uniform@d Employees: -All full-time, non-exempt employees
shall accrue sick leave with pay at the rate of 13.33 hours per
calendar month, 20 d ay s per year, or 160 hours per year. If
unused, this sick leave shall accumulate up to a maximum of 720
hours. Accumulation of sick leave does not begin until six (6)
months after initial date of employment.
9
I
J
CITY OF JACKSONVILLE~ ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 21~ 1993
7:00 P.M. -8:26 P.M.
Personnel Director Michael Beeman congratulated Mayor Swaim for
an article he recently wrote which was published in the National
Cities Weekl y magazine.
Mr. Beeman related that the additions to the Policy Manual are
due in part to law changes. He further related that as
ago the laws change concerning Military Leave adding
City has complied with the change.
of a
that the
Mr. Beeman related that there is a change in the Stop Loss Bene-
fit from $10,000.00 to $5,000.00 for full-time emplo y ees.
Ma y or Swaim related that under the change if an emplo y ee were to
ha v e a major illness the City would pay $1,000.00 from a fund set
aside should the medical cost run between fi v e and ten thousand
dollars. He further related that this change is comparable with
other insurance programs.
Mr. Beeman related that the change under ABSENTEEISM AND TARDI-
NESS comes as a clarification matter as some employees in the
past did not fully understand that unnecessary and excessive
absenteeism and tardiness is part of the employee's performance
!i')V a 1 u.:,\'l: i on .
Mr . Beeman related that as a result of questions from
regarding maternity leave he felt the need to clarify
or paternity leave benefits.
emp 1 oyet:~~:;
maternity
Mr. Beeman related that investigation of the current sick leave
policy stated that the employee began earning sick leave from
date of hire but was unable to draw on this until establishing
six months of employment. He stated the need to change this to
employees begin earning sick leave six months after hire at the
r·ate of 1::::.33 hours per calend.::n· month."
Alderman Smith posed a question as to access and a v ailabilit y o f
the employee polic y manual to the employee.
Mr. Beeman stated that each department head maintains a current
copy of the manual with larger departments having more than one
copy. He related that access is not a problem for an y employee.
Mayor Swaim related that each employee must sign saying he has
read and understands the policy manual. He further related that
distribution to each employee was discouraged due to changes in
the policies pointing out that mis-understandings occur when the
employee does not have the newest addition of the policy manual.
10
IO'l
10~
CITY OF JACKSONVILLE~ ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 21~ 1993
7:00 P.M. -8:26 P.M.
Mr. Beeman emphasized that free access to his/or her own person-
nel file or the employee manual is open door policy.
Alderman Fletcher expressed that it was his feeling that the
employees viewed the employee manual as a personal contract and
felt that they should have a personal copy.
Mr. Beeman related again that the problem was employee manual
upd.::\tes.
Mayor Swaim explained that the manner in which the employee
policy manual is handled at this time provides the supervisor
with the opportunity to make sure that the employee understands
questions regarding the same adding that some employees cannot
r· ead"
Alderman Smith concurred that in his business at the bank one
policy manual is provided in each department for employee perus-
al.
Alderman Fletcher suggested over night check out as a possibility
for employees who would so desire.
Alderman Knight moved~ seconded by Alderman Smith to APPROVE the
changes in the Employee Policy Manual as stated and presented~
effective in thirty (30) days. MOTION CARRIED.
APPOINTMENTS: SEWER COMMISSION: Kenneth McGhee to serve out
Mr. Wally Tucker's Term to expire 4/20/1994
Mayor Swaim stated that Mr. Wally Tucker is unable due to busi-
ness obligations to complete his term on the Sewer Commission.
Alderman Fletcher moved~ seconded by Alderman Ray to APPROVE the
appointment of Kenneth McGhee to serve out Mr. Wally Tucker's
Term to expire 4/20/1994. MOTION CARRIED.
ANNOUNCEMENTS:
Mayor Swaim requested that election certificates~ code of ethics
forms, and financial disclosures from elected officials be turned
in to the office of the City Clerk.
11
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JANUARY 21, 1993
7: 00 P. M. -8: 26 P . M.
Mayor Swaim related that the financial report has been handed cut
for the Council to study and possible discussion at the next City
Council Meeting if so desired by Council.
Mayor Swaim announced that in reference to the dedication to the
library the lettering for the sign has not yet arrived. He
further related that January 28~ was the scheduled tentative
date contingent on the arrival of the lettering.
It was suggested by Alderman Wilson that Mayor Swaim contact the
Little Rock office regarding the dedications of the library.
ADJOURNMENT:
Alderman Fletcher moved, seconded by Alderman Knight to Adjourn
at approximately 8:25 p.m . MOTION CARRIED.
Respectfully,
City Clerk-Treasurer
j ":·' .~
109
40 •• •• •• ••••.• . .·.· .... ·-:'··.:. ;. :·
.:.~·· :::•. . .. .
..... :··
..... ·. --·-· . . . .· .
, .
... .. . ...
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\;,,L.:.r-l ·: .. u.·· u .. ~.,~~-~-~ •............... 111 ......... ,_:::...
ABSTRACT OF BIDS .
-~
0
-
s) BID: Uniform Bid for Police and Fire Department
.. , ~ DEPARTMENT: Fire and Police Department ·
DATE OPENED:oecember 18, 1992 10:00 A.M~~
t .jBIDDER R & R !BIDDER Farrior's BIDDER I BIDDER BIDDER J' I Uni forms Inc.
QUANT DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL
Fire Department
Uniforms
: 1. Shirt 1 $ 30.50 1 $ 31.90
2. Shirt 1 27.75 1 29.10
3. Pants t 30.95 1 26.65
4. Pants 1 12.90 1 12.90
5. Work Jacket 1 24.95 1 28.50 . 6 . Work Jacket 1 115.90 1 1·28. 65
7. Recruit Jacket 1 52.50 1 56.85 . 8 . Paramedic Lab Coa 1 10.00 1 16.50
I 9. Tie i 3.00 1 4 . .tv
10. Cap 1 15.25 1 19.90
' 11. Dress Coat 1 74.50 1 79.90
; 12. Dress Trousers 1 25.50 1 28.90
13. Baseball Caps 1 3.50 1 3.70 -., 14. Badge A.Rhodium 1 21.00 1 22.50
I B.Gold 1 23.00 1 25.70 .. 15 • Jumpsuit 1 44.75 1 47.35
16. Shoulder Patch 1 1.00 1 1.10
i 17. Shoulder Patch 1 1.50 1 . 2.50
" '
,i Total A a Rhodum "· . Total b .. Gold .
r~:Al PRICE 1 ~ m~·g 1 ~ m!·gg 1 ~ -I 1
T:.RI"l.S I I ~.!----~iC-~ --. o· DtLIVERY I ~ I ~~-
:NG · 00 I RECot·1f-\ENDED BIDDER: I ADDITIONAL INFORHATION:
; · · · R & R Uniforms
~~ 0
.-1 .... 1 0;)
r,~
I
'
B'ID:
UANT
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
2
j: 0 a
'-1
.... ' .... ..
"----..-.--.-
:
: :·· ...
. .
. ·.·
-. \.11 T ur JA~IZ~ui~V lLLt,. :~kK.AI~;)A;)
ABSTRACT OF BIDS ./
"", ..
Uniform Bid for Police and Fire Departments DEPARTMENT: Fire and Police Department y ~;~ DATE OPENED: December 18, 1992 10:00 A. ~
' BIDDER R & R BIDDER Farrior's I BIDDER BIDDER BIDDER u I Uni£orm" Inc
DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL
Police Department
Uniforms
Jacket 1 $119.95 1 $133.40
Trousers 1 • 28.50 1 26.65
Short Sleeve Shirt 1 31.95 1 27.10
Long Sleeve Shirt 1 1 34.75 1 30.60
Body Armor 1 450.00 1 590.00
Ties 1 3.00 1 2.40
Collar Pins 1 11.50 1 9.45
Whistle 1 3.00 1 4.25
Name Plates 1 6.50 1 6.50
Leather 1 110.00 1 102.15
Shirt Badge 1 38.00 1 43.20
Raincoat 1 34.50 1 39.30
Alterations N/C
Boots 1 70.00 1 73. so-
Shoes 1 40.00 1 42.10
Hats 1 19.80 1 . 21.7 5
Hat Badges 1 38.00 1 41.00
Hat Straps 1 4.00 1 3.50
:
TOTAL PRICE I $1 041 4_5 I $1 196 85 I ,_,,. I I TERMS
DELIVERY I
RECOMMENDED BIDDER: -I ADDITIONAL ItlFORNATION:
R & R Uniforms
•
.·.··
) \~
CITY COUNCIL OF JACKSONVILLE. ARKANSAS
A~~H.IlA
REGULAR CITY COUNCIL MEETING
FEBRUARY ~ 1993
1 . OPENING PRAYER:
2 . ROLL CALL:
3 . PRESENTATION OF
MINUTES:
4 . APPROVAL AND/OR
CORRECTION OF MINUTES:
5 . CONSENT AGENDA:
(ANIMAL CONTROL)
6. WATER DEPARTMENT:
7. SEWER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC. DEPT :
12. SANITATION DEPT:
13. PLANNING COMMISSION :
14. GENERAL:
a .
a .
Regular City Council Meeting
January 21, 1993
Regular City Council Meeting
January 7, 1993
Regular Monthly Report/Jan.
Request to Accept bid/ REF:
Concrete Culvert
Marshall Smith Memorial Park/
Matching Funds for Dupree Park
Playground Equipment
CDBG/Public Hearing Ref:
$71,000.00 Additional Funding
b . Ord. 989 (#2-93) Ref: State
Contract Participation
c . Ord. 990 (3-93) Ref:
Personnel Policy Manual Changes
(deleted from agenda)
J
CITY COUNCIL AGENDA: continued
February 4, 1993
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
d. Request for Purchase/Printer
fbr Municipal Court.
e. Employment of an attorney
due to "Conflict of Interest"
\\3
a . Holiday/Monday February 15, 1993
Presidents Day
CITY HALL WILL BE CLOSED
b. "OPEN FORUM" to be held at City
Hall by Park & Recreation Center
Feb. 18, 1993 following the Regular
City Council Meeting Ref: NEW
COMMUNITY CENTER
I P-\
CITY OF JACKSONVILLE~ AR KANSA S
REGULAR CITY COUNCIL MEETING
FEBRUAR Y 4~ 1993
7:00 P.M. -7:40 P.M.
REGULAR CITY COU NC IL MEET IN G -CI TY HA LL -~1 I NDUS TRIA L DR I VE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on February 4, 1993, at the regular meeting place
Df the CDt.tnc:i.l, t1ldf':)r··man l.f.·~I,~J:i.s:; dE!live1···;2d ti···IE::> ir·~vocatio1··~ <'l.+t:e1'··
v.Jh:i.ch 1'"1ayo1··· Tomrny blt.J<=l.im lf2C:i t.i···~E~ <:.',tar·ldilif;;J auciiencf2 :Lr-·1 the ''Pled(;jf2
o·f ~H 1 E"~g i c1nc:e" to ti··H2 f 1 cUJ.
ROLL CALL ;_
Aldermen: Knight, Smith, Lewis, Sansing, Ray , Wi l son ~ Keaton
and Twitty answered ROLL CALL. PRESENT, eight (8), ABSENT,
(2). Alderman Fletcher and Wi lliamson were not in attendance.
Aldermen Twitty arrived at approximately 7:05 p.m. Mayor Tommy
Swaim also answered ROLL CALL and declared a quorum.
Others present for the meeting: City Attorney Robert E. Bamburg,
Deputy City Clerk Susan Goings, Ma y oral Aide Michael Beeman, City
Engineer Duane Reel, Public Works Coordinator Skip Spears, Finan-
ce Director Paul Mushrush, CDBG Director Tony Ply, Intern from
ASU Betty Anderson, Park & Rec Director Annabelle Davis, Chairman
of the Marshall Smith MemDrial Project Mr. T.P. White, other city
employees, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Sw a im presented the minutes of the Regular City Council
Me eting o f January 21, 1993 for study and action at the next
Re gula r Ci ty Council Meeting.
City Clerk lu Leonard announced corrections to be made to the
presented minutes; the spelling of Mr. Villines on page seven.
APPROVAL AN D/OR CORR ECT ION .OF MINU TES: REGUL AR C ITY COUN CIL
MEETING JANUARY 7 , 1993
Alderman Smith moved, seconded by Alderman Sansing that
minutes of the Regular City Council Meeting of January 7,
be APPROVED. MOTION CARRIED.
the
1993
CONS E NT AGENDA: a. ANIMAL CONTROL DEPARTMENT Regular Monthly
Report/January 1993.
Mayor Swaim pointed out that Animal Control has been able to make
improvements over the past months and is now looking at the
possibility of e x panding the holding pens. He further related
that some of the local veterinarians would serve on a committee
to help with the euthanasia situation in hopes of increasing the
adoptions for Animal CDntrol.
1
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 4, 1993
7:00 P.M. -7:40 P.M.
Alde~man Lewis moved, seconded by Alde~man Sansing to app~ove the
monthly Animal Cont~ol Repo~t fo~ the month of Janua~y 1993, that
~epo~t ~eflects the following: CONTRIBUTIONS $25.00,
ADOPTIONS/FINES $486.00, SECURITY DEPOSITS $425.00 fo~ a total of
$936.00 fo~ the month of Janua~y 1993. MOTION CARRIED.
WATER DEPARTMENT:
SEWER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEP?-)_RTMENT:
STREET DEPARTMENT: C:or .. 1 c 1··· et. e Cu J. ve1~ t
Mayor Swaim related that while this was the onl y bid received he
believed that the price is competitive. He further related the
desire to bid the contract rather than pass an ordinance to waive
competitive bidding.
City Engineer Duane Reel related that the company 1s a local one
and in the past they have always delivered on a timely basis with
good S(:?~vi ce.
Alderman Keaton added that he also believed the price to be very
COfnF1E't it i ve.
Alderman Smith moved, seconded by Alderman Ray to ACCEPT the low
bid of $21,516.00 f~om Dalworth Quick Set. MOTION CARRIED.
PARKS & REC. DEPARTMENT:
SANITATION:
PLANNING COMMISSION~ ~'i<otr"shc.ill Smith t•!E·~mor· i t:d Park /l,.!atc:h i ng
Funds for Dupree Park Playground Equipment.
Mayor Swaim related that this organization was formed to raise
funds to build a memorial to Mr. Marshall Smith, a local business
man. He expressed pleasure on behalf of the City that Dupree
Park has been chosen as the Park where the memorial and the new
playground equipment will be placed.
Chairman of the organization Mr. T.P. White was asked to come and
speak on behalf of the Memorial to Mr. Marshall Smith.
2
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 4, 1993
7:00 P.M. -7:40 P.M.
Mr. White related that the organization has been able to raise
$20,000.00 toward a projected total cost of $35,000.00. He went
on to say that the organization has topped out without asking for
donations from the same people again and that in his estimation
they t.-,lel'··r;::~ r..;,blr:.7 to r .. ais.e <:\bout. ·$:3~000.00 mor·E· t1-1an i"·,~'!! had e>~pe:·ct~:2ci
when he agreed to chair the committee.
Alderman Keaton moved, seconded by Alderman Wilson to APPROVE up
to $15,000.00 from the Capital Improvement Fund as matching funds
for the memorial project. MOTION CARRIED.
GENERAL:
d i n(.:J.
CDBG/Public Hearing: Ref: $71,000.00 Additional fun-
Mayor Swaim opened the public hearing at 7~15 p.m. and invited
Mr. Tony Ply from CDBG to gi v e a brief overview of the proposals
for the additional funding.
lvll'"• TDny F·J.y I'"E•la.te~d that CD:El(j r·ecei\fed $71,000.00 o vf:.:r the:: Ht.l.c:i
Projections for 1993 which was not included in the statement of
objectives brought before Council on December 17~ 1992, adding
that in the previous statement he related that any additional
funding over the projected $268~000.00 would be split between two
current projects, the Sunnyside Addition Phase V and Peach Street
with an equal amount of 35,500.00 going to each. He further
related due to the percentage of the $71,000.00 Hud regulation
requires an additional public hearing for the proposal of those
fu.nds.
Alderman Smith moved, seconded by Alderman Lewis to APPROVE the
additional funding to be used with the Sunnyside Addition and
Peach Street with $35,500.00 to be spent on each.
b. ORDINANCE 989 (#2-93) Ref~ State Contract Participation
City Attorney Robert Bamburg related that while we have the au-
thority to participate in the state purchasing contract program
the ordinance would free us from hav1ng to waive competitive
bidding on each item purchased over $5,000.00, adding that state
contract prices are much lower than other types of bids in most
casE:·s.
. . .. • ••••• 1 •
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 4, 1993
7:00 P.M. -7:40 P.M.
Alderman Knight moved, seconded by Alderman Lewis~ that Ordinance
be placed on FIRST READING. ROLL CALL: Aldermen~ Knight,
Smith~ Lewis, Sansing, Ray, Wilson, Keaton and Twitty voted AYE.
NAY (0). Motion received eight (8) affirmative votes, (0)
negative votes. MOTION CARRIED. Ordinance read FIRST TIME by
City Attorney Robert E. Bamburg.
Alderman Ray moved, seconded by Alderman Smith to suspend the
rules and dispense with reading the Ordinance in its entirety.
MOTION CARRIED.
Alderman Knight moved, seconded by Alderman Smith, that Ordinan-
ce be accepted on FIRST READING. ROLL CALL: Aldermen: Knight,
Smith, lewis, Sansing, Ray, Wilson, Keaton and Twitty voted
NAY (0). Motion received eight (8) affirmative votes,
negative votes. MOTION CARRIED. ACCEPTED ON FIRST READING.
(iYE:.
( 0)
Alderman Knight moved, seconded by Alderman Lewis, to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL.
Aldermen~ Knight, Smith, Lewis, Sansing, Ray, Wilson, Keaton
and Twitty voted AYE. NAY (0). Motion received eight (8) af-
firmative votes, (0) negative votes. MOTION CARRIED. Whereupon,
City Attorney Robert E. Bamburg read the Ordinance for the
SECOND TIME.
Alderman Ray moved, seconded by Alderman Sansing, to further
suspend the rules and place the Ordinance on THIRD AND FINAL
READING. ROLL CALL: Aldermen~ Knight, Smith, Lewis, Sansing,
Ray, Wilson, Keaton and Twitty voted AYE. NAY 0. Motion re-
ceived eight (8) affirmative votes, ((I) negative votes. MOTION
CARRIED. Whereupon~ City Attorney Robert E. Bamburg read the
Ordinance for the THIRD AND FINAL TIME.
Alderman Lewis moved, seconded by Alderman Ray that Ordinance be
APPROVED AND ADOPTED. ROLL CALL: Aldermen~ Knight, Smith,
Lewis, Sansing~ Ray, Wilson, Keaton and Twitty voted
AYE. NAY 0. Motion received eight (8) affirmative votes, (0)
negative votes.
MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Sansing that the
EMERGENCY CLAUSE be approved and adopted. Motion received eight
(8) affirmative votes, ((I) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 989 THIS 4th DAY
OF FEBRUARY 1993.
4
ll 'l I
CITY OF JACKSONVILLE~ ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 4~ 1993
7:00 P.M. -7:40 P.M.
r Request for Purchase/Printer for Municipal Court.
Mayor Swaim related that the expenditure is drawn from the Small
Claims Court Fund because this is not a budgeted item and needs
tc) be: i:lppi"'oved by a go ve l'"ninq body ltJhici ... , i·s dor .. ,e on c<.n ''as
needed'' basis. He further related that such expenditures have
only occurred once or twice in the past.
Alderman Smith moved~ seconded by Alderman Ray to APPROVE the
expenditure of $221.45 from the Small Claims Court Fund for the
purchase a printer for the courts.
There was more discussion regarding such a purchase from the
contingency fund.
Mayor Swaim related that fundinq from the small claims court can
be used for the purchases for the Court per State Law. He fur-
ther related that the Courts would be needing a new recording
system and prices are being looked at now~ adding that bids may
be available at the next council meeting and that funding for
that purchase would come from the equipment or contingency funds.
At this time a vote was taken on the previous motion.
CARRIED.
MOTION
cl. i=:mployment of <"-ll attorn(;;~y due tc.l "Conflict o ·f IntE'Irr:;:ost." ltJith
City Attorney.
Mayor Swaim related the desire to hire an outside attorney for
the hearing with the Appeals Board due to the fact that a con-
flict of interest exist with the City Attorney in that a member
of his family is a witness. He asked for permission to appro-
priate fund up to 1,500.00 for the contingency fund to cover the
cost of the services of the attorney.
Alderman Knight moved~ seconded by Alderman Lewis to APPROVE
expenditure of $1~500.00 from the Contingency Fund to hire an
outside attorney to represent the City of Jacksonville before the
Arkansas Tribunal Appeals Board on FebrUary 19, 1993. MOTION
CARRIED.
Mayor Swaim recognized Alderman Reedie Ray to discuss a letter
from Mr. Bobby G. Lester Superintendent of Schools.
SCHOOL RESOURCE OFFICER
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 4, 1993
7:00 P.M. -7:40 P.M.
Alderman Ray related that recently in Sherwood they have estab-
lished a school resource officer at the Sylvan Hills High School.
He related that the officer in the school would serve as a coun-
selor and role model starting with the elementary schools. He
stated that the Chief of Police would also be involved with the
program if it were implemented in Jacksonville. He asked council
members to read over the information letter provided and consider
this type of program for the City of Jacksonville.
Mayor Swaim asked for volunteers to form a committee to work on
the feasibility of implementation of the program. The committee
includes Aldermen Ray, Sansing, lewis and Fletcher.
F'OL ICY MANUAL ORDINANCE DELETED FROM PRESENT ~GENOA
Mayor Swaim explained that the ordinance to revise the policy
manual was deleted from the agenda due to current legislation
which may be passed which would affect laws concerning employee
benefits. The Council conceded to having Ordinance 990(#3-93)
tabled.
COMMITTEE ASSIGNMENTS
Mayor Swaim announced that Alderman Wilson who is a senior member
on the council will be serving as Vice Mayor. He related that
not a lot of changes were made with the committee assignments. A
copy of the committee assignments are on file in the office of
the Ci t.y Cl E•d::.
RENAMING THE LIBRARY
Mayor Swaim related that a thank you note has been received from
Mrs. Nixon concerninq the renaming of the library. He commented
on an appropriate and well deserved ceremony honoring Mrs. Nixon.
APPOINTMENTS:
ANNOUNCEMENTS:
Mayor Swaim related that Monday February 15~ 1993 is Presidents
Day and City Hall will be closed.
\~()
•.
CITY OF JACKSONVILLE~ ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 4, 1993
7:00 P.M. -7:40 P.M.
b. 11 OF'EI\1 FClF:UI'1 11 for· the NEW Clli''I~1UN I TY CENTER
Mayor Swaim announced that there would be a community wide forum
held directly after the February 18, 1993 City Council meeting
regarding the Community Center.
GOUNTY LAW SUIT V. C I TV OF ,J ACJ:::SONV I LLE
Alderman Smith posed a question in regard to the judgment handed
down in the County Law Suit as to the judges interpretation of a
contract to be signed by the Chief of Police concerning county
pr-i SC:Jn(:?FSi.
City Attorney Hobert Bamburg clarified that in the opening part
of the judge•s ruling he stated that there was no statute that
authorized payment from the counties to the cities and did not
require a contract or an ordinance requiring only that a reasona-
ble fee be established and accessed. In his ruling to the City of
Jacksonville the judge stated that the City's ordinance which
authorized that the Chief of Police may enter into a contract
with the Pulaski County Officials to provide for the holding of
prisoners in the City of Jacksonville. The judge's interpreta-
tion of that was that we were required to enter into such an
contract due to the ordinance. Therefore, because we had such an
ordinance with no accompanying signed contract he ruled we were
not eligible. However, he included the City of Jacksonville in
the accounting process for the number of days and number of
prisoners that the county would be liable for if the case appeal
was successful, the damages would already be accessed and agreed
upon ..
AD J OUF\NI"I E NT :
Alderman Wilson moved, seconded by Alderman Sansing that the
meeting adjourn at approximately 7:55 p.m. MOTION CARRIED.
Respectfully~
~ .. ~:a ~
City Clerk-Treasurer
7
~ .. . . .-..... . .. ,
LTEf1(s) BID: c te Cul t Bid
!BIDDER Da~worth Qu1kset
-EM QUANT DESCRIPTION UNIT TOTAL
10.
1. 36 L. F. S' Wide x 3' High $104.0 $3744.00
Precast:Reinfor~ed L.F.
Concrete Box
Culvert
2 . 36 L. F. 4' Wide X 3' High $ 99.0 $3564.00
Precast Reinforced L.F.
Concrete Box
Culvert
3. 96 L.F. 8' Wide x 4' High $148.0 D $14208.00
Precast Reinforced L.F.
Concrete Box
Culvert
TOTAL PRICE I $21,516.00
ttRi-13
DELI VERY
-
..:·
[BIDDER I BIDDER
UNIT TOTAL UNIT
-
I Tax not included
I I
I I R~COHf·lENDED BIDDER:
utrK~Int~l:~creec
DATE OPENED: 1-26-93
I BIDDER
TOTAL-UNIT
10:00A.~
TOTAL
;
·~.,~~. '·I-t
fsro o EH~{l r
UNIT TOTAL
I I
ADDITIONAL INFORHA1ION: I
CITY COUNCIL OF JACKSONVILLE, ARKANSAS
A~~N~A
REGULAR CITY COUNCIL MEETING
FEBRUARY ~ 1993
1. OPENING PRAYER:
2. ROLL CALL:
3 . PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5 . CONSENT AGENDA:
(Fire Department)
(Police Department)
(Municipal Court)
6. WATER DEPARTMENT:
7. SEWER DEPARTMENT:
8 . FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC. DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
a.
Regular City Council Meeting
February 4, 1993
Regular City Council Meeting
January 21, 1993
Regular Monthly Report/Jan.
Regular Monthly Report/Jan.
Regular Monthly Report/Jan.
Request to accept bid for
Weapons
Request to Accept bid:
Generators for Mosquito Control
b. Request to accept bid:
a.
Tractor for Beautification Dept .
Request to purchase RECORDING
EQUIPMENT FOR MUNICIPAL COURT
\~d.·
CITY COUNCIL AGENDA CONTINUED
February 18, 1993
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
Board of Adjustment
Mr. B. J. Boroughs
3000 Northeastern
(three yr. term to expire 2/5/1991
"OPEN FORUM" to be held at City
Hall by Park & Recreation Center
Feb. 18, 1993 following the
Regular City Council Meeting
Ref: NEW COMMUNITY CENTER
j
CITY OF JACKSONVILLE~ ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 18~ 1993
7:00 P.M. -7:20 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville~ Arkansas met in
Regular Session on February 18, 1993~ at the regular meeting
place of the Council. Alderman Marshall Smith delivered the
invocation after which Mayor Tommy Swaim led the standing audien-
ce in the "Pled~~e of Alle(Jiance" t.o the flag.
ROLL CALL:
Aldermen: Knight, Smith, Lewis~ Sansing, Ray, Williamson~ and
Keaton answered ROLL CALL. Alderman Twitty arrived at approxi-
mately 7:10p.m. Aldermen Wilson and Fletcher arrived at approx-
imately 7:11 p.m. PRESENT, ten (10>, ABSENT, (0). Mayor
Tommy Swaim also answered ROLL CALL and declared a quorum.
Others present for the meeting: City Attorney Robert E. Bamburg,
Deputy City Clerk Susan Goings, Mayoral Aide Michael Beeman, City
Engineer Duane Reel, Public Works Coordinator Skip Spears, Asst.
Fire Chief Bill Baldridge, Asst. Police Chief Larry Hibbs,
Parks and Recreation Director Annabelle Davis, Parks and Recrea-
tion Chairman Bob Stroud~ Intern from ASU Betty Anderson, other
city employees, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of February 4, 1993 for study and action at the next
Regular City Council Meeting.
APPROVAL AND/OR CORR~CTION OF MINUTES:
Alderman Smith moved~ seconded by Alderman Lewis that the minutes
of the Regular City Council Meeting of January 21~ 1993 be
APPROVED. MOTION CARRIED.
CONSENT AGENDA: a. FIRE DEPARTMENT Regular Monthly
Report/January b. POLICE DEPARTMENT Regular Monthly
Report/January c. CDBG Regular Monthly Report/January d.
MUNICIPAL COURT Regular Monthly Report/January.
FIRE DEPARTM~NT: JANUARY 1993
Alderman Knight moved, seconded by Alderman Lewis that the Regu-
lar Monthly Report of the Jacksonville Fire Department for JA-
NUARY, 1993 be APPROVED. Said report reflects an estimated fire
loss for the month of January of $15,675.00. ROLL CALL: Alder-
men: Knight, Smith, Lewis, Sansing, Ray~ Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. MOTION CARRIED.
1
18.3
CITY OF JACKSONVILLE~ ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 18, 1993
7:00 P.M. -7:20 P.M.
POLICE DEP~RTMENT: JANUARY 1993
Alderman Knight moved~ seconded by Alderman Lewis that the Regu-
lar Monthly Report of the Jacksonville Police Department be
APPROVED. Said report revealed the following for January:
COMPUTER C:~ '! .LECT IONS $49 ~ 703. 67 ~ I''IISCELLANEOUS PAYMENTS
$1,887.19, REPORT COPIES $378.30 FOR A TOTAL of $51,969.16 COL-
LECTED for the month of January. ROLL CALL: Aldermen: Knight~
Smith, Lewis~ Sansing, Ray~ Wilson~ Fletcher~ Williamson, Keaton
and Twitty voted AYE. MOTION CARRIED.
CDBG: JANUARY 1993
Alderman Knight moved, seconded by Alderman Lewis that the Regu-
lar Monthly Report of the CDBG Department be APPROVED. Said
report reflects the following for January: HUD Reports 4,
Meetings 4, Mortgages filed 4~ Write-ups 2, Interim Inspec-
tions 10~ Rehab applicant letters 6, Rehab applications re-
ceived 1, Rehab close-outs 2, Public Works Interim Inspections
7. MOTION CARRIED.
Mayor Swaim related that CDBG will be submitting for Council
approval a monthly report of the activities and projects headed
by that department adding that he would like to see a brief sum-
mary of the progress of each project.
MUNICIPAL COURT: Probation Officer Mike Mahone
Alderman Knight moved, seconded by Alderman Lewis that the month-
ly report for January 1993 from Probation Officer Mike Mahone be
APPROVED. Said report reflects cases month ending December 1992,
125. Cases added in Month of January 1993, 11, Probations com-
pleted, Month ending January 31, 1993, 9~ for TOTAL CASES AS OF
JANUARY 31, 1993, 127. Number of Juveniles on Probation 0. ROLL
CALL: Aldermen: Knight~ Smith, Lewis, Sansing, Ray~ Wilson,
Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. MOTION
CARRIED.
?EWER DEPARTME;.NT:
F I 13_F;_ DE PA RTMENT:
Alderman Knight moved, seconded by Alderman Smith to ACCEPT
low bid of $20~314.72 from R & R Uniforms Company. MOTION
RIED.
the
CAR-
· ... ··-·· ..
STREET DEPARTMENT: .C:"t .
Mosquito Cont~ol.
CITY OF JACKSONVILLE~ ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 18~ 1993
7:00 P.M. -7:20 P.M.
Request to Accept Bid/Generators fo~
Mayo~ Swaim ~elated that this is a budgeted item adding that he
was disappointed that more bids were not received.
Alderman Smith moved~ seconded by Alderman Lewis to ACCEPT the
low bid of $11~927.55 from Vectec Inc. MOTION CARRIED.
b. Request to Accept Bid/T~actor for Beautification Dept.
Public Works Coordinate~ Skip Spears related that in the past the
Beautification Department has had to depend on the tracto~s
belonging to the Parks and Recreation Department during the heavy
mowing season o~ the use of small mowers not intended fo~ indus-
tx i ,;:t.J. u s=,e"
Pa~ks and Rec~eation Di~ector Annabelle Davis ~elated that in
o~de~ to fill the mowing schedule in that department du~ing the
heavy season it becomes difficult to loan the tracto~s.
Alderman Ray moved~ seconded by Alderman Knight to ACCEPT the low
bid of $22~580.38 fro~ Cabot Outdoors. MOTION CARRIED.
PARKS AND RECREATIOI\I DEPARTI"IEI\IT: Ar-~nual Rt::.~pcw·t
Mayor Swaim related that the Annual Report f~om Parks and Recrea-
tion has been received and ~eviewed by Council.
There were no questions from the Council.
SANITATION
PLANNING COMI:.1_L~S I ON:
GENERAL: Request to pu~chase RECORDING EQUIPMENT FOR MUNICIPAL
COUFn.
Mayor Swaim ~elated that the ~ecording equipment in the court is
no lange~ wo~king adding that presently the cou~t is using a hand
held n::cor-dei'".
Alderman Smith moved~ seconded by Alderman Wilson to ACCEPT the
low bid of $3~907.04 from Dictaphone to be funded from the EQUIP-
MENT FUND. MOTION CARRIED.
3
.. · .. .·.·.· ... . t .. .r . ··.. . ·•· . '-·. · .. ~ --:··· ' ·:. . . .. ~
J \ 'J.Lo
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 18~ 1993
7:00 P.M. -7:20 P.M.
Mayor Swaim related that Mr. John Washok has completed the two
allowable terms on the Board of Adjustment adding that he has
performed a fine job. He further related the desire to appoint
t·'11'".. B. ~r. Bur-ot.tc.J 11 s ·f Cll'-21. t hr· ec2 ye!<:1.r· t.et-m to e ;.: pi I'" e i. n 1996.
Alderman Knight moved~ seconded by Alderman Wilson to appoint Mr.
B.J. Boroughs to a three year term with the Board of Adjustment
to expire 2/5/1996. MOTION CARRIED.
DEVIATION IN AGENDA:
Mayor Swaim asked Asst. Fire Chief Bill Baldridge to address
CoL ~il in regard to the CPR classes to be offered by the
Dt:?!! ·t.mc:.·~nt· ..
ti···,f:!
Fin:"
Asst. Chief Baldridge related that the Fire Department needs
sponsors in order to offer these classes to the public free of
charge. He expressed the need to offset the cost of books being
used with the class. He related that the gym has been donated
for use during the program. He encouraged participation by
Council and anyone else wishing to attend, adding that in order
to sign up for the class you would need to contact the Fire
Department. He related that two to three hours would be neces-
sary to complete the class adding that paramedics from Central
Arkansas will be teaching the course from different stations in
ol~df:~l'" to tC:1.ke the cl a~.:;:. t.hl~ouSJh em a timely basis.
Mayor· Swaim informed anyone wanting to ma k e a d o nation t o the
program to contact Fire Chief Rick Ezell.
Asst. Chief Baldridge related that any donations to exceed the
$600.00 needed to offset the cost of materials will be donated to
the American Heart Association.
II OF' EN FCJF:l ... lf'l"
Mayor Swaim related that directly following the City Council
~'l1::!c:::>t in g ,:;~n 11 OF'Et,~ FLlF::I...JI''1 11 :i. ~; lt!CJU J. cl b t:? h t.~ l cl by t h f? F' E1.r· k ~.:; 8~ F:::.-:,?c ;·-r.?.a. -···
tion Department in regard to the new Community Center.
ADJOURNMENT:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
FEBRUARY 18, 1993
7:00 P.M. -7:20 P.M.
Alderman Wilson moved, seconded by Alderman Fletcher to Adjourn
at approximately 7:20 p.m. MOTION CARRIED.
Respectfully,
City Clerk-Treasurer
MA YOR 1
5
CITY COUNCIL OF JACKSONVILLE, ARKANSAS
A~~NI2A
REGULAR CITY COUNCIL MEETING
MARCH .4...._ 1993
1 . OPENING PRAYER:
2 . ROLL CALL :
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
(Animal Control)
6. WATER DEPARTMENT:
7 . SEWER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC. DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
Regular City Council Meeting
February 18, 1993
Regular City Council Meeting
February 4, 1993
Regular Monthly Report/Feb.
LOCATION of GAS REGULATORS on
STREET RIGHT-of-WAY
ADDITIONAL NETWORK SOFTWARE
CPR CLASSES by the JACKSONVILLE
FIRE DEPT. MARCH 27, 8:30 a.m.
JACKSONVILLE HIGH SCHOOL GYM
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 4, 1993
7:00 P.M. -7:20 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
'l'hc:::~ c:;:i.t·;/ CDu.r:c:t1 D+ t.!"'l(";! C:i.'!::.·;/ c:;+ ,Jd.ckr::.unvi:L:L;;:.~,, {;,·-ki:;,.n~::; .. ::;,.~. f'f'l(:?'i::. i.r·;
F: F!.· 1:;1 L.t J. -31'-~:3 f:"2 =· ~::.:. :i. C:! !I C! n jv! -:":':\ 1" .. c: h .c:~ ;! l •":) ·::) :~; ;1 -::·~. t t h E· ;··-(·:·:·:· ~.:J L.ll Ei. v.. ifl f!2 E:· t j_ n c:.~ p l ::::'1. c: P. (J ·f
t. h c::> Cour·1 c: :i. l .. (:·11 c:i FE!l'" i'iii0\!'"1 :::lm i t. i"·; ci F~ 1 i \/er· ~~d t !"1 E·:· :t n VDC i:\ 'i::. i Dl"l <:<. + t. (;.':1'"
I, .. Jh:i.ch i'·'i.:::iyor-TDfnin··/ bi, .. J<7.'1.j.in lf:?d tr·1f.? s:.t.E:>.ndincJ E1Uc:!:i.enc:e :i.n th>?. ''FJ.eci':Je
u+ !-41 1 (?.q :i .• :;:,.r .. : c: c:::~ '' t D t.l"'1 r2 ·f 1 i:':'t(,J ..
F~OLL CALL:
Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Williamson and
Keaton answered ROLL CALL. Aldermen: Knight, Fletcher and
Twitty were absent. PRESENT, seven (7), ABSENT, (3). Mayor
Tommy Swaim also answered ROLL CALL and declared a quorum.
Others present for the meeting: City Attorney Robert E .. Bamburg,
I:) t::~ p u.t: '•/ c~ :i. t:. ··:/ c~ :i. e !.-k ~::; u. ·:::.:: -:':':\ l"'i E7J (J i l-l q ·:~:. ~· I'T"I.::":i .... / C11~ -3.1 f~:-, i c:l r:.:.·~ j~ij i c i· .. , -~~~-t:! 1 )3 F:! t?::! fn Et. i "i !~ c: i t. '/
Engineer Duane Reel, Fire Chief Rick Ezell, Asst .. Police Chief
Larry Hibbs, Public Works Cuordinator Skip Spear·s, Finance
D :i. ,,-<:2 c -i::. CJ r·· F' ,;:·,t.tl iv! u ~::. i"'1 r· 1 . ..1. ~::; h !' I n t. f.'~,, .. n + I'' o rn {iS 1....! DE: t t ·/ P1 r·1 d <:::~ ,,-~'· c' r·1 !' F' Etl~ k !~.:
F;~ c:::: c: D :i. i' · f,~ c t D ,... (-~ ll 1'"1 .,·!. b (7~ :i. :!.''?! D ;;~ \/ :i. ~:; !' ',) i c. e C 1· .. : .::t :i. ,~ m ,;;:,_, .. 1 o + t !· .. 1 f.·? F' 1 a 1'"1 1'"1 :i. 1'"1 g
CCJmmission Art Brannen, other city emplDyees, interested citizens
and members of the press ..
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular
Meeting of February 18, 1993 for study and action
Regular City Council Meeting.
Cit )i
at
Cotmci 1
the ne:-: t .
An addition to the minutes on page
Department. should read as follow s :
tor for Beautification/Parks & Rec:.
three, item b. under Street
Request to Accept bid/Trac-
Depa.l'"'t.mt::!nt.
APPROVAL AND/OR CORRECTION OF MINUTES: REGULAR CITY COUNCIL
ME E TING FEBRUARY 4 1 1993
Alderman Smith moved, seconded by Alderman Sansing that
minutes of the Regular City Council Meeting of February
the
4,
1993 be APPROVED. MOTION CARRIED.
~ONSENT AGENDA__;__ a. ANIMAL CON'fRDL bEPARTMENT Regular Monthly
Report/February 1993.
Alderman Wilson moved, seconded by Alderman Smith to approve the
monthly Animal Control Report for the month of February 1993,
that report reflects the following: CONTRIBUTIONS $55.00, ADOP-
TIONS/FINES $595.50, SECURITY DEPOSITS $450.00 for a total of
$1,100.50 for the month of February 1993. MOTION CARRIED.
1
....
\3o
CITY OF JAC K SONVILLE~ AR KANSAS
REGULAR CITY COUNCIL MEETING
MARCH 4~ 1993
7:00 P.M. -7:20 P.M.
~ATER DEPARTMENT :
SEWE R DEPARTMENT:
FlRE DEPARTME NT:
POLICE DEPARTMENT:
S TRE ET D EP A R TM E N T~
OF Wr~Y
LOCATION OF GAS REGULATORS ON STREET RIGHT
Mayor Swaim pointed out that Alderman
·~he ftem be discussed and recognized
dress the item of bus1ness.
Sansing had requested
City Enr;Ji n(:2er i::;:eel to
t.hi..-'t.t
.':\d·· ..
Mr. Reel related that he had sooken with Mr. Bob Green of the
Ark-La Gas Co. and had been informed that six regulators are
located within the city at the following locations; Northeastern
and Loop Rd., Graham and Loop Rd., Military and Loop Rd., Wood-
briar and Military~ and that barricades will be constructed
around each to aid in safety measures in case of motor vehicle
accid~nts. He related that he said the regulators were necessary
to l e_v€':!1 out. g.:: ... ~~ <:,f2rvi ce . to d iff en~nt ar~eas . which p~evi ousl Y I:..J:-'=\d ·
low pressu~e around town and that th~ ba~ricades would be Up
within a thirty day period.
Alderman Sansing posed a question regarding a regulator on Hwy
161 that had been damaged by a vehicle and City Engineer Reel .
,s~id that he did not mention that in his tonversation wit~ :Mr ~·
C!n::~(~n.
PARKS & RE~. DEPARTMENT:
SANI .!ATION:
PLANNING COMMISSION:
GENERAL: AD DITI ONAL NETW ORK SOFTW ARE
' Mayer Sw a im recognized Mr. Paul Mushrush who add~ess~d the item
o -f bus:i. n E'S~5 .
M~. Mushrush updated the Council regarding the new gystem being
used in the Finance Department. He said that it is installed and
Clp€;!1'"at:.iDI'ii::\l. Hf:~ r"elat.E·~c::i th<::1t·. the F'i:::!l'"s:.oni"!F.:•l Dep<C~rtment :i.s in-
cluded in the network.
2
.. ,-,:-··
r
J
CITY OF JACKSONVILLE~ ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 4, 1993
7:00 P.M. -7:20 P.M.
He said that he had overlooked one piece of
pu~chase
software.
software in
which will
his
cost original request ~t the
$1,695.00; the networking,
time of
operating
He requested that the one particular item be
that he has the software~ which initiates the
val.
purchased
system, on
adding
appro-
Alderman Smith moved~ seconded by Alderman Wilson~ seconded by
Alderman Wilson that the software requested by Finance Department
costing $1~695.00 plus tax and funded from the Equipment Fund be
APPROVED. MOTION CARRIED.
He invited the council to visit the department and see the pro-
gram in action.
APPOINTMENTS:
Mayor Swaim announced that there would be an appointment to the
Housing Authority on the next agenda.
ANNOUNCEMENTS:
CPR CLASSES by the Jacksonville Fire Department, March 27, 1993
beginning at 8~30 a.m. at the Jacksonville High School Gym
NON-AGENDA ITEMS:
RECENT LAWSUIT
City Attorney Bamburg related that there are two avenues in
which to proceed.
He stated that because the case was covered under the
league, no city funds would have to be used to pay any
of any nature including attorney's fees.
Municipal
judgments
He said that an appeal, if desired by the Council, will have to
be filed within a thirty day time period from the date of the
judgment which would be taken to the Eighth Circuit Court of
Appeals in St. Louis to be heard by three Circuit Court Judges.
He said that the appeal could be handled by the Municipal League
Program. He related that transcript will cost from $1,500.00 to
$2,000.00 with said cost and attorney's fees, which would include
those of the defendants and the plaintiff even if an appeal is
not granted, would also be covered by the League.
He said that the appeal process is taken solely on the record of
the court hea~ing, that no new evidence could be presented.
3
13~
CITY OF JACKSONVILLE~ ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 4~ 1993
7:00 P.M. -7:20 P.M.
He noted that procedural errors handled or presented by the court
during the process of the trial itself and the nature of the fact
finding body, in thi s case the jury, are the two considera t ions
in the appeal process.
He said that the onl y way new evidence could be presented in the
case is if the ruling of the lower court was overturned or rever-
sed and at that time it is remanded to Judge Howard"s Court for a
new trial done only in the event an appeal was granted.
Dorothy Head Issue:
City Attorney Bamburg said that in working through the issue, it
1s found that Ms. Head does not own the propert y , that it was
bouqi1t. ur"1ciE•1'· ,::;. ''pu.1'··chasr:.:~ ,::;o.q:~eemE·:•nt '' and thi::tt the:-~ pr-opi:?:!rty OltJne~r
has been made aware of the existing situation. He said that the
deadline for finalizing the issue is about the end of March.
Wilkerson building purchase/Police Department Expansion
City Attorney Bamburg said that title work is being done at this
time and that final action will be taken within ten to fifteen
days.
He said that all things work right~ posse s sion by the Police
Department could take place the first part of May.
ADJOURNMENT:
Alderman Smith moved~ seconded by Alderman Keaton that the mee-
ting adjourn at approximately 7:20 p.m. MOTION CARRIED.
Respectfully~
City Clerk-Treasurer
l OwM~ /J-w~-,-
MAYOR 7 ------r
4
CITY COUNCIL OF JACKSON VILLE. ARKANSAS
A~~N~A
REGULAR CITY COUNCIL MEETING
MARCH 1.e..,_ 1993
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
(Fire Department)
(Police Depatment)
(Community Development)
(Municipal Court)
6. WATER DEPARTMENT:
7 . SEWER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC. DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
Regular City Council Meeting
March 4, 1993
Regular City Council Meeting
February 18, 1993
Regular Monthly Report/Feb.
Regular Monthly Report/Feb.
Regular Monthly Report/Feb.
Regular Monthly Report/Feb.
Presentation of 1993 ASPHALT
OVERLAY PROGRAM
Request to Accept Bids/Recycling
Vehicle
PRESENTATION/ Arey and Associates
Ref: ADA Revisions and Preliminary
Plans for Police Expansion
CITY COUNCIL AGENDA
March 18, 1993 continued:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
Jacksonville Housing Authority
Mr. William Chambers
(5 year term to expire 3/17/1998)
J
CITY OF JACKSONVILLE~ ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 18 ~ 1 993
7:00 P.M. -7:30 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville~ Arkansas met in
Regular Session on March 18, 1993, at the regular meeting place
of the Council. Alderman Gary Fletcher delivered the invocation
after which Mayor Tommy Swaim invited two Eagle Scouts to lead
the standing audience in the "Pledge of Allegiance" to the flag.
ROLL CALL:
Aldermen: Smith~ Lewis, Sansing~ Ray, Fletcher,
Keaton, and Twitty answered ROLL CALL. Aldermen
absent. Alderman Knight came in at approximately
PRESENT, nine <9>, ABSENT, (1). Mayor Tommy Swaim
swered ROLL CALL and declared a quorum.
Williamson,
Wilson was
7:07 p.m.
also an-
Others present for the meeting: City Attorney Robert E. Bamburg,
Deputy City Clerk Susan Goings, Mayoral Aide Michael B~eman, City
Engineer Duane Reel, Public Works Coordinator Skip Spears, Fire
Chief Rick Ezell, Police Chief Don Tate, CDBG Director Tony Ply,
Board of Adjustment Chairman Art Brannen, Architect Dual Arey,
Intern from ASU Betty Anderson, Vice Chairman of the Planning
Commission Art Brannen, other city employees, interested citizens
and members of the press.
PRESENTATI'ON OF MINUTES:
Mayor Swaim presented the
Meeting of March 4, 1993 for
lar City Council Meeting.
minutes of the Regular City Council
study and action at the next Regu-
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Sansing that the
minutes of the Regular City Council Meeting of February 18,
1993 be APPROVED. MOTION CARRIED.
CONSENT AGENDA: a. FIRE DEPARTMENT Regular Monthly Report/Feb.
b. POLICE DEPARTMENT Regular Monthly Report/Feb. c. CDBG
Regular Monthly Report/Feb. d. MUNICIPAL COURT Regular 1"1onthl y
Rep ci1~t. IF eb.
FIRE DE~ARTM E NT: JANUARY 1993
Alderman Ray moved; seconded by Alderman Sansing that the Regular
Monthly Report of the Jacksonville Fire Department for FEBRUARY,
1993 be APPROVED. Said report reflects an estimated fire loss for
the month of February of $1,500.00. ROLL CALL: Aldermen:
Knight, Smith, Lewis~ Sansing~ Ray, Fletcher, Williamson, Keaton
and Twitty voted AYE. MOTION CARRIED.
135
CITY OF JACKSONVILLE~ ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 18, 1993
7:00 P.M. -7:30 P.M.
POLICE DEPARTMENT: FEBRUARY 1993
Alderman Ray moved, seconded by Alderman Sansing that the Regular
Monthly Report of the Jacksonville Police Department be APPROVED.
Said report revealed the following for February: COMPUTER COL-
LECTIONS $60,025.82~ MISCELLANEOUS PAYMENTS $1~685.05~ REPORT
COPIES $397.00 FOR A TOTAL of $62,107.87 COLLECTED for the month
of February. ROLL CALL: Aldermen: Knight, Smith~ Lewis, San-
sing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE.
MOTION CARRIED.
CDBG= FEBRUARY 1993
Alderman Ray moved, seconded by Alderman Sansing that the Regular
Monthly Report of the CDBG Department be APPROVED. Said report
reflects the following for February: Informational Meetings 5,
Public Hearings 1, Acquisition deeds filed 9, Write-ups 1,
Interim Inspections 12, REHAB: bids received 4, Home ,_ projects
submitted 1, Home Projects ready for review 1, PUBLIC WORKS:
Advertisement for Proposals 1~ Interim Inspections 5. ROLL
CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Fletcher,
Williamson, Keaton and Twitty, voted AYE. MOTION CARRIED.
Alderman Sansing complimented Mr. Ply's report from CDBG.
Mr. Ply ~xplained that the professional services of
are given consideration and not dollar amounts in the
cess.
engineers
bid pro-
He related that the Peach Street project is underway and that the
King Street project is being held up due to out of town property
owners and finalization of paper work with regard to property
acquisition.
MUNICIPAL COURT: Probation Officer Mike Mahon e
Alderman Ray moved, seconded by Alderman San s ing that the monthly
report for February 1993 from Probation Officer Mike Mahone be
APPROVED. Said report reflects cases month ending January 1993,
127. Cases added in Month of February 1993, 9, Probations com-
pleted, Month ending February 28th 1993~ 9, TOTAL CASES AS OF
FEBRUARY 28, 1993, 127. Number of Juveniles on Probation 0. ROLL
CALL: Aldermen: Knight, Smith~ Lewis, Sansing, Ray, Fletcher,
Williamson~ Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED.
WATER DEPARTMENT:
S EWER DEPARTMENT:
FIRE DEPARTMENT:
2
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 18, 1993
7:00 P.M. -7:30 P.M.
POLICE DEPARTMENT:
STREET DEPARTMENT: Presentation of 1993 ASPHALT OVERLAY PROGRAM
The following information was presented to the City Council at
the meeting.
STREET
ONEIDA
NORTH FIRST
McAF;:tHUR DRIVE
DELTA COVE
SECOI\ID STREET
JAMES SOUTH
J AI"IES SOUTH
HARPOLE
SHPINI\IONDOAH
HEATHER
NINA
SOUTHEASTERN
WEST STREET
WILSON
CORBIN
MT. PISGAH CH.
NORTHGATE DR
FOXWOOD DR.
FOXWOOD COVE
ESSEX COVE
NORTHEASTERN
DANBURY LANE
LEXINGTON CT.
REVERE CT.
ESSEX CT.
JAX. EL.EM.
TOTAL
FROM TO
WEST MAIN BEGIN CURB
JOHN HARDEN MADDOX
MARSHALL RD. LEE
TARA MOUNT EAST
MULBERRY MAIN ST.
NINA REDMOND
SCHOOL SHANNONDOAH
NORTH JAMES BAILEY
HEATHER JAMES
SHANNONDOAH NINA
SOUTH JAMES HEATHER
RAY ROAD MILITARY
SOUTH ROAD LEE AVE.
VICTORY CR. GALLOWAY
LEHMAN SOUTHEASTERN
SMART RAY RD.
FIRST LOOP RD.
NORTHEASTERN SILVER FOX
FOXWOOD DR. SOUTH
ESSEX CT. EAST
MADDEN RD. PINEWOOD ELEM
MARTIN NORTH
STONEWALL SOUTH
STONEWALL SOUTH
STONEWALL SOUTH
PARK. LOT
L
2000
7365
1009
297
373
480
635
1.287
659
356
2681.
215
1079
731
150
1750
1620
404
258
1.275
::'i05
515
529
480
200
Area
v.J SY
21 4667
21 17185
22 ::466
-·a .. ::.
40
40
23
23
23
21
24
24
23
18
-:rt-. ._-...,::_
23
23
23
20
23
23
,.__ '":"'
L·..:•
100
759
1575
2133
2822
3289
9 ·""1C .L'W...
1684
910
6256
573
2877
1868
360
6222
4140
1032
659
2833
1291
1316
1352
2222
TONS
431.7
1589.6
228. 1
70.2
145.7
197.3
261. 1
85.6
155.8
84.2
578.6
53.(>
266.2
172.8
27.8
575.6
383a ()
95.5
61. (I
262.1
119.4
121.7
125.(1
11.3. 5
205.6
67l.4.l.
City Engineer Reel stated that it has been at least seven years
since improvements have been made on the streets listed above.
He said that a few more streets will be added to the list with a
revision forthcoming.
Mayor Swaim suggested that a meeting be set during which the
general public could identify streets that need repair with the
City Engineer, the Street Department and the City Council in
attendance.
The general consensus of the Council was to schedule a meeting .
.. =!. ·-·
\3B
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 18, 199:3;
7:00 P.M. -7:30 P.M.
Alderman Sansing questioned some overlay work done from Pinewood
Elementary to Madden Road which did not take.
City Enqineer Reel said that the contractor is in Nicaragua and
that plans are to repair the portion that was not overlaid prop-
erly and correct the problem.
Mayor Swaim suggested that each Council Member
streets with problem areas and attend the public
voiced that extra money has been set aside to
streets in the 1993 budget.
PARKS AND RECREATION DEPARTMENT:
make note
meeting.
improve
SANITATION Request tc> Acct:::·pt Bids/Recyc:l ing Vehicle
of
He
city
Mayor Swaim pointed that the recycling program has been very
successful and that the County has been gracious in letting the
City of Jacksonville use their curbside recycling trailer for a
few months relating that it is time for the purchase of a vehicle
by thE.' city.
He introduced Mr. Skip Spears who addressed the Council regarding
the bids, for a recycling collection truck, received and included
in these minutes.
Public Works Coordinator Skip Spears related that his recommenda-
tion is for the third lowest bid from Davis Trailer and Truck
Kann. The lowest bid from Geric Scurfield is for a truck that
can only dump at one height which would not meet the current
recycling needs, where the paper, cans and plastics are dumped at
different locations and heights. For that reason Mr. Spears
asked that the bid from Geric Scurfield be excluded in that it
lacked the versatility needed by the department for dumping the
various recycling items collected by the City.
Council
design
ble.
reviewed photographs which related that the structural
of the truck from the second lowest bidder was undesira-
Mayor Swaim related that due to the hydraulic system and the
quality of construction it does not meet the City's qualifica-
tions. He asked the Council for these reasons to exclude the two
lowest bids and accept the bid from Davis Trailer and Truck Kann.
Alderman Fletcher moved~ seconded by Alderman Williamson to
ACCEPT the bid from Davis Trailer and Truck Kann, $52,849.00, to
be paid from the Equipment Fund. MOTION CARRIED.
4
PLANNING COMMISSION:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MARCH 18, 1993
7:00 P.M. -7:30 P.M.
GENERAL: PRESENTATION/ Arey and Associates Ref: ADA Revisions
and Preliminary Plans for Police Expansion.
After a brief discussion regarding the purchase of the Wilkerson
building located at 1420-1424 West Main and, a short presentation
by Mr. Dual Arey regarding the improvements to the building,
Mayor Swaim asked for approval to proceed with the expansion.
The general consensus of the Council was that efforts be made to
meet ADA requirements and salvage the pecan tree if possible.
It was stated by the City Attorney that the closing date of the
purchase will probably be before the end of March.
APPOINTMENTS:
bers.
Jacksonville Housing Authority/Mr. William Cham-
Alderman Smith moved, seconded by Alderman Knight to reappoint
Mr. William Chambers upon the recommendation of the Jacksonville
Housing Authority to a five year term expiring 3/17/1998.
:· '
ANNOUNCEMENTS:
ADJOURNMENT:
Alderman Fletcher moved, seconded by Alderman Ray to Adjourn at
approximately 7:30 p.m. MOTION CARRIED.
Respectfully,
~.)ha~a~/
City Clerk-Treasurer
··\~.k~
MAYOR 1"" ~
5
0
7 -
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMBERJ AX00693
RECYCLING COLLECTION TRUCK
QTY. DESCRIPTION
1. 1 Recycling collection truck
TOTAL PRICE
TERMS
RECOMMENDED BIDDER
··.
. . . ~ .
DEPT.~ITATION DATE 3-15-93
AMOUNT AMOUNT
55639.64
.-; ...
•
TIME 10:00 A.M.
AMOUNT
OPENED BY I.u Leon ar d ·~ --
TABULATED BY l.i z Tu c k /.2-:
AMOUNT AMOUNT
.
r
~ ..
... .,.
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMBERJAX00693
RECYCLING COLLECTION TRUCK
QTY. DESCRIPTION
1. 1 Recycling collection truck
TOTAL PRICE
TERMS
RECOMMENDED BIDDER
. .
:. ,e
DEPT .SANITATION DATE 3-15-93 TIME 10; 00 A.M.
WALT BENNETT
FORD INC.
AMOUNT
54472.00
-.... :
WALT BENNETT
FORD INC.
COLLEXALL
AMOUNT
52772.0
..
WALT BENNET
FORD INC.
MARATHON
OPENED BY I 11 I e an ard .¥\I -
TABULATED BY Liz Tu c k J.i
..
DAVIS TRAILER /GERIC
AND TRUCK SCURFIELD
KANN
AMOUNT AMOUNT
52849.00 51703.00
51703.0(
CITY COUNCIL OF JACKSONVILLE. ARKANSAS
AG~HQA
REGULAR CITY COUNCIL MEETING
APRIL h 1993
1. OPENING PRAYER:
2 . ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
6. WATER DEPARTMENT:
7. SEWER DEPARTMENT:
8. FIRE DEPARTMENT:
9 . POLICE DEPARTMENT:
10 . STREET DEPARTMENT:
11. PARKS & REC. DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
Regular City Council Meeting
March 15, 1993
Regular City Council Meeting
March 4, 1993
Request to Accept Bid:
Electrical Work/New Addition
Central Fire Station
a . Request to Accept Bid: Redmond
Road Drainage Project
b. Request to Accept Bid: Paving
a. CDBG: Request to Accept Bid:
King Street Project
b . RESOLUTION 459 (#1-93) Ref:
Acquisition of Right-of-Way
on real property drainage ditch
construction/Sunnyside Hills
c. RESOLUTION 460 (#2-93) Ref:
Regional Transportation Study
and Agreement
CITY COUNCIL AGENDA cont.
APRIL L 1993
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
d . ORDINANCE 991 (#4-93) Ref:
Regulating distribution of
Unsolicited Advertisements
e. ADDITION TO AGENDA:
RESOLUTION 461 (#3-93) Ref:
Resolution Expressing Support
of Mayor Tommy Swaim
CITY OF JACKSONVILLE~ ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 1 ~ 199~3
7:00 P.M. -7:50 P.M.
REGULAR CITY COUNCIL MEETING -CITY HAL L -#1 INDUSTRIAL DR I V ~
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on April 1, 1993~ at the regular meeting place of
the Council. Alderman Smith delivered the invocation after
\',lh i cl"'l lvla.yDI'" Tommy t)wa. i m J. r:~d thr.-!! standi nq -:'':\U.d i E•1"'1C E· in the 11 F'l E·:·:dq<·2
Df t:~lllf.?<;,li•:::i\'ICE~11 t.Cl the f]..:;.,g.
ROLL. CALL:
Aldermen: Knight~ Smith~ Sansing~ Ray~ Wilson~ Fletcher~ Wil-
liamson and Keaton answered ROLL CALL. Aldermen: Lewis, and
Twitty were absent. PRESENT, eight (8)~ ABSENT~ (2). Mayor
Tammy Swaim also answered ROLL CALL and declared a quorum.
Others present for the meeting~ City Attorney Robert E. Bamburg,
Df:~p u t. y C i t '/ C l e1·-k !3Lt ~.:;;.,.::1.\'\ 1:3o i n CJ s:, ~~ City Ei ... l q i r·1 f2E~t·· :C)uar"l E· F;;r;.!(~~ l :1 r::· :i. , ... c~
Chief Rick Ezell, Police Chief Don Tate, Asst. Police Chief Larry
H :i. b b \:;, Cc:id r::· ~::, .. ·~·for· c: r:.~rn£=.·n t Ci·f -;~ i. c:: <=~t·-l.<J<~ yn E' Co;.; , CD Hh JJ :1 , ... ec ·1.:. Clr" ·r Dn y
P 1 y ~~ F' ub 1 :i. c: l,<jol'" k s;. CorJr-cl :i. nat Ol'" f3 k i p f.ip £~ar· ~~=· ~~ F' i il ,:·:tl ... l c: f2 D i t·· ec:: t. Di·-· F' -:·:\1...\ :i.
Mushrush, Intern from ASU Betty Anderson, Park & Rec Director
Annabelle Davis, Vice Chairman of the Planning Commission Art
Brannen, other city employees, interested citizens and members of
t h f'=' p r-E·!f.~~"; ..
PRESsNTATION OF MINUTES_;_
Mayor Swaim presented the minutes of the Regular City Council
Meeting of March 18, 1993 for study and act1on at the next
Regular City Council Meeting.
f1PP.E;.PVAL __ E!.N JJ /pR CORRE.CT I ON OF MINUTES:
i"IEE;:T ING tJA£:CJ:L'L~9:!~
REGUU?tlL. CITY COLJNC I 6.
Alderman Wilson moved~ seconded by Alderman Smith that
minutes of the Re~ular City Council Meeting of March 4,
be APPROVED. MOTION CARRIED.
[JB.,!; __ _Q.f. F'.8l~.Il:1.f-l\l I.L F: t.".· q u t:~· s. t t D (1 c c: e p t B :i. d :: ~::: 1 1:::· c:: t , ... :i. c:: <=t 1 ~!J \JI'" k ;'
the
199~5
New Addition Central Fire Station (bid sheet incl. in m1nutes as
f:'~)< l"'l :i. b :i. t r:'-~1" )
Mayor Swaim noted that bidders were allowed the ootion ot bid-
ding parts and work separately.
:I.
l.li5
.I
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APF:IL 1, 1993
7:00 P.M. -7:50 P.M.
r: i. r-f:! Cl"'; :i. F:,•·f [:::;:: c::·]. ]. ~==.a :i cj t: h O:t t t. hE· ~~ f.:'q ue<=:. t i ~0· I'"; ut f ot-!-; 81.'\) f'i'IC)I-1 f.'\/
rn (?, t .. , ·1::. i C) 1"'1 i 1"": (j ~t-1l ~~-'T () () () :. () () ~:::. (·~:! ·!::. ·:':':'!. ~::; i ci (·:'::· t. C:t ~'-.. 1.:~\ 1 .... c:[ c C:; iTt!] :i. ::::·! t. :i. C:J !"'I 0 ·f t. ! .. , [.;} p r. [) j t:·:·:· c:: t'. ro
Chief Ezell related that the department recommended solitting the
bid adding that buying the fixtures separately and awarding the
bid for labor to Plumb Square is his recommendation.
Alderman Ray moved, seconded by Alderman Sansing that the low bid
of $6,400.00 be awarded Plumb Square for labor and that the bid
of $1,799.65 be awarded to Summers Southern for fixtures. MOTION
CARF:IED.
f OLICE DEPARTMENT:
Request to accept bid:
1··..-i .:::\ ·'/ D I'" b V·.J ,:;:r. i in I'" f::::! C:: U C.:J 1"'1 :i. :.:.·: f.':• ci [; i. !:: ';/ C: l'i (:.:J :i. I'"; t:'! :;::" \'" F:;: e •:!" :L t. c:r c::r. c:! c:li'-r:::~ ·~, ·::;. t i 'i 1::? i -1::. 1::'! iT! C:l -f
t:r1 . .1.<:''·:i. nr;:;>·=::: .. s:: ...
C i. \:. y c: 1 ·: C.:J :i. l"i c ('::• I'" F;: ~::.·:· c• 1 ~:=:.a. :i c:i '!::. i , Er. '!::. -1::. !· .. , t':~ JJ 1.-· er .:i t:' c t. 1 ·::; -!::. c::r ;;,:· n h i:l n c: e t h c:-:· c:! 1''. i::<. :i. ·-..
I' ., C:r. r:;J E' Et 1 c::r I'"; r:;:J t , ... , t-2 ~::: .. Cl u t.l'"; ~;:; i. c:i (''::• Cl + r;.: f:? cJ en C! r ., ci F;: D <0<. ci h ('? -1::. '·"~ e e n t. h (0.' (.~, 1'": :i. i'il i'.'t 1
Control Depar·tment and Cur·y Drive.. He pc:<inted out that the water
1."-! :i. 1 1 h t-? c: h .::tr": n e:· J r::~c:l t:. n F((JC: k y Eli'' '"-'·l·l c: l "1 C1, .. E!('? k •
Jvl ,;:i. y C) I'. t;) \.-\1 E:''. :i. rn p (J :i. 1'"1 t r;:;; cl U t \ t·. t f .. l E<. t·. J .,;:\ <::, t. \'' E' D. i·-· t j-.. : f.:! n D I'" t h '=· i d r:::• C:l + t h F•
ditch ~as improved.
HE· I'";C:rtt:·:'d t!·";dt. tl·"lf·'!r·;;,:.· l'.!i:':'r.~'''· r:::::nly unc· bic:lde1·· .. c:o.nd t.l·i.=:r.t t.l:f? j::)I'"DC:F0c!U.!''i:'''
for requesting bids ~as fulluwec:l as usual.
E: 1"1 u i n ~::·:.· f':·:· 1'. r:;: t:'! E! l ~'''· ,;,::r. :i. c:l t. i ·, e. t i::. h l'" E·' E:· ~::; E' t. ·::: c::r -f 1:::. l '"'· n ~::;. V·J ~::·:'! !'" E! D u t. -=:<. n c:i c::; r .. , 1 ·/ ern e
V· .. l.;::r_<;:; i l'i'i::.E'!I'·t::::·~::; i:'.E!ci f?f!I'";DU.I.Ji ·i t.c::r <;:;: . ..!.i:::rn!:i. -1::. i:':l. l:::r :i. d"
Alderman Keaton mo v ed~ seconded b y Alderman Knight that the bid
of $47,691.92 from Utility Management and Con s truction Inc., for
the Redmond Road Drainage Projec t be APPROVED. MOTION CARRIED.
(funding: Budgeted Drainage Funds)
b. Request tc::r accept Bid:
Ff! >~ I ·: :i. i::l :i. t. c . )
Mayor S~a:i.m puintec:l out that four bids were r·ec::ejved.
It
h i:':\ci
'1::.!·";(;:''
, .... ·.'·"'.'· '"; r--, c:i t. E! c:i t::r --;...-C:: :i. ·i::. ·;..-' F: r ·, q :i. r .. , .:':! t:.:· i'.. r;.: ;:.:·:· (·:·:! 1 t . i ·i .:;; t: c::r r ·, :i. \... 1 .. ·1 Ci c.:_~ a. n
n C) t. cl C:) n c: t .. \, C) 1,.. k + (J ,,.. ·1::. t -~ <-:-:-:· L: i t·. \.... tJ + .. } ~-:·\ c~ k ~::. c::! r-·1 \/ :i. 1 J (·:·:·:· , t··i (7:~
]. C::r f./·.J i::J :i. d + I'. C') ;T; [: f·" E<. n ·f C::r t • C:i C:~ U 1"i ~:;; '1::. I'" I . .1. C: i:·. :i. C::r \"'; ,
C: C) r ·1 ~~-~t:. r ... u. c t:. :L C:J n
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 1 , 1 993
7:00 P.M. -7:50 P.M.
Alderman Smith moved, seconded by Alderman Knight that the low
bid of $22.14 from Cranford Construction for 4,000 or more tons
of H.M.A.C. be accepted. MOTION CARRIED.
PARKS & REC. D~PARTMENT:
SANITATION~
PLANNING COMMISSION:
GEI\I!;::r:AL_;_ c)... D I SC:::LJ::::lb I (JN :: Purch a se Flag Display for City Hall
Th :i. ~· i t f:·' en v\r ,;;~ ~.; c:l F~ l f::? t E• c:l + ir Ctifi t·. r-·, (;7) Er. ~.1 t::: n cl C.:! b ':/ ME!~;' C•l'-t:: t•,l Eli rn i 1-1 t·. h El. t ('!I'' '
John Moore who reque s ted the purch a se was not present.
l:l. co:uc:, ~
i r .. rc 1.. i r-,
Request to Accept Bid:
minutes as exhibit D.l
i<:i. ng F'I' .. Ojr:;:C::t ( h :i. d <:::. h f'~· t:·~ t.
Alderman Wilson moved, seconded by Alderman Smith that the low
bid of $120,042.90 from Tankersley be APPROVED. MOTION CARRIED.
1v11r .. Tony F'ly could not givE· d completion c:l.:.'ltt:·~ \:·:'i·~pla:i .r .. ril .. rq th,:·;,t
dealing with the utilities is the determining factor.
c. RESOLUTION 459 (#1-93) A RESOLUTION ACKNOWLEDGING THE NECES-
SITY FOR ACQUISITION OF RIGHTS-OF-WAY ON REAL PROPERTY FOR THE
CONSTRUCTION OF A DRAINAGE DITCH IN SUNNYSIDE HILLS ADDITION FROM
ROOSEVELT ROAD NORTH TO GALLOWAY CIRCLE; GRANTING AUTHORIZATION
TO THE CITY ENGINEER FOR CERTIFICATION OF APPRAISALS AND ESTAB-
LISHMENT OF JUST COMPENSATION AMOUNTS FOR SAID RIGHT-OF-WAY
ACQUISITIONS; AND, FOR OTHER PURPOSES.
Alderman Knight
Fiesol uti on 459.
moved, seconded by Alderman
MOT I Of\~ CA~~R I ED.
lA.Ii 1 son to l' .. ead
At this time City Attorney Robert Bambu r q read Resolution 459 in
i. t. ~.:; t::'r .. , t: i ~·· E!t y,
j···1 i::l '/ D 1'.. ~3 ~'J ,::\ :i. i"i"l 1' .. (0 ]. cl t e 0 t. fnr <:~ t. "1::. i ... , E• [: i t. 'y' [ r 'r CJ i \""! (7:·:• E• I'. \"-.1 :i. }. l r .. r Cr -J::. b !·:·:·' E•.l:::r ]. f.·2 t. 0 Cl CJ
"1::.1 .. , E:'! i:':l. p p 1' .. <'::1• i. ·:s .::''1. :!. <:;;. iJ U. t: V·J i J. 1 a. p p 1' .. D \1 H t. h C! c:: U ifl p 1 Eo• t e~~ c:! .:;t p p 1··· a. :i. <:;; E•.l ~::; .. I· ·If:::
+ u 1' .. t. 1· .. , \::: 1'.. i'"' !·:'2 1 E1 t r:;::• ci t h ct ·1::. '·""·' h t:'2 r .. , 1' .. F! ~::. :l d (·:'? n t ~:~ .:;, I' 10::· u n c: !J CJ p ;:::· 1' .. <:1. L i. \/ E· Er.l' .. r cl I ·, u 1 c:i
out for higher prices on easements it cuts clown o n the City•s
ability to complete more projects.
[v11' .. " p 1 \' E! :: ~ p 1 i':\ ]. 1" .. : t:7' c:i t !· ., c \ t. :i. ·i::. i <:;:. 1·1 F::' C: ;;c:: ~::.;::;D. I''""/ !: r::\ r l C) t. :···, J·-f.! \..1 ,., j .. , t . t ·: (·?::• ·::'~. p p 1' .. E•. i ·-
c;;a l r::r 1' .. uc:: f:2·'"· ::::. :i r .. , C) I' .. c! E'l'.. i::. D c:: Ui'i"!p 1 \/ v.,, it h HI_JD SJ \.I. :i. c:i t:·:' 1 inC!~:::."
IJ48
CITY OF JACKSONVILLE~ ARKANSA S
REGULAR CITY COUNCIL MEETING
APRIL 1 ~ 1993
7:00 P.M. -7:50 P.M.
\"\a.·./ c:< I'-H t.-'-.l.-:3. i rn r·· e I -3. t c c:i -J:·. h .. :~. t 1:: h t:.·:· p E• ·:::; .-::; . .::•. c:.1 £:> C:) + F;~ E7: so ] u t. i D 1-, 4 '.".'; ') v·.J c::.1 .. I. :i. c:i
(:.·:~ r··I E:\ b 1 (7:·:• "!:.: l ... , (·:-:-:: (~ :L i::. '.>_... t~ C) p 1r· C) C: (-:::· (-~:-:• c:i V· .. t :i. ~::.1 ·! '!::. (; r::-; -:·:·:\ C: q U. :i. ::;. ::. i::. i C) i .. , -~::. c:; t , ... r ~:::t i::. 1.~. ! ·1 (·:·:·:' !J ;···· C:) ·-··
ject could be completed sooner.
\"-~i r· .. F::· J \/ E: ~< !:! 1 .:':.. :i. ~--, (·:C.· ci t. i···, ;::,_ 'i::. 1::. ! ... , c=.· .. ::>.. p p 1,.. :::•. J. ~:: .::! .. i. D i' .. D c: <:':·' <:;. '=> i. '"'· ..,;_ 1-i U 0 i'" ::::! q 1. .!. :i. 1 .... c ··-·
rnent ...
Mayor Swaim pointed out that many times the property purchased
-;:: C! 1r· r·· :i. (_:_:_! h t· ...... c)+ ···-!.-"'··' -:·:·;_ \...-i···: -:·:·:"!. ·:~:. rn fJ !' E·:· r,..-...: (] 1: .. t ~ ... ! ·:·:·:\ -;:: \:·. ~~ r· j_ rn \:::t 1' .. C)\/ (-:~ m (-::-: r·; 1::. ::::. t I"·j ,~?-.l .. i JJ (·:·:·:· ..f (=:t , .... =:-:-:-:~ ~·:·~. ~:::.
zer·o app~aisals we~e discussed.
Alderman Knight moved, seconded by Alderman Smith that Resolution
459 (#1-93) be APPROVED . MOTION CARRIED .
d . RESOLUTION 460 (#2-93) A RESOLUTION ENDORSING PARTICIPATION
IN THE CENTRAL ARKANSAS REGIONAL TRANSPORTATION STUDY; AND FOR
C.HHEI:;: F'UF::F'OSES.
Mayor· Swaim voiced .i .. 1-~· .... \..i It::.=
E:"t. j::J Fl C:r :i. n ·t:. rn i:':':! !"'i -1::. !.:\: ['"! :i. c !'"i '1::. !·'I (·:·:-:: c:: :i. !:.: ·-:::.: C)+ •. :r ·:':':r. c:: k ·=:· C:) n \/ i 1 1 f::~ i ~==; i':.::.~ r 'i 'i::. :! t. 1 E~ d t:. C) -:':':;_ ·::::. !""! (·:·':!
E~ ;.:: p J -::~ :i. ! ··1 E-:= d 'l::. h t:~ i i'i'l p C) r-t. {·:~. i ": C: F! C: .. ;:: t. h t:-:·:·:• ·:;~. -t,":. l...l. d \l '1::. C) cj E: t E:• r· Hi j_ n f7~ t:. h F_: ·!_-:. i: . .;;-:~ + -;:: :i. C::
+ 1 Cl V·.J a. I ., c:i "l-.".1'"" i9.! .. i ·:::. p C:) r· '1::. <::t '1::. :i. 0 l"l l"i ;:::• i:'!:! d ·:;:; i.J + l._ Cl i .. , D k E: ~· !::' U J. 3. <::;. k :i. ~· ::;· E:t 1...1. 1 [.:: 1'"1 •'::' I'"" <::t l"i d
U.:-:tl i I'HC> CCH .. ll' .. lt i E;~'.-"
Alderman Wilson moved, seconded b y Alderman Keaton that Resolu-
tion 460 (#2-93) be read. MOTION CARRIED.
Alderman Smith moved,
Resolution 460 (#2-93)
seconded by Alderman Sansing
f"IOT I ON CAF:F: I ED.
to AF'F'RU\JE
.. .. i'
L.JT
•.J .,::._ C:: k ~:;; C:) 1'"'1 \i :l 1 l f·::• ::::• l E<. n n i I"; fJ C:; 0 f'i'! 1T: :i. ~::; ~;:;. :i C) 1"'1 i .. <J j, :J. ]. b •:·,·! ·i::. )·": i:;, :~-E: p !"'' E:• S E" I""! -1:: :::•. ·t:. J. \i ,;::·' -f C:) !'""
1::. 1· ·, r::: C::: :i. "i::. "/ c:;; + ,J .-:? . .::: k ;::; C:) n \! i. J. 1 F! ..
jv\ :'':\ ':/ (J !"' ~::) 1/·-J .-::·,, :i. ffl t~' ::< jJ :J. .::'1. :i. 1'"'1 f·~ C:i 'i::. i""; i'~ t t h ,,,, C t"; d 1": C:) to' :i. 1'"": )J l' C' C: :;;;' ·";. <:o-:T: i''.. \' '•· .... 'i .... I ! !:..:.: .J~ j .. .i
getting projects at the too of the PAi"S list.
e. ORDINANCE 991(#4-93) AN ORDINANCE REGULATING THE DISTRIBU-
TION OF UNSOLICITED ADVERTISEMENTS~ HANDBILLS, PAMPHLETS~ AND
OTHER PRINTED MATERIAL WITHIN THE CITY OF JACKSONVILLE~ ARKAN S AS;
DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 1, 1993
7:00 P.M. -7:50 P.M.
Alderman Fletcher voiced that he would like the ordinance to go
into committee before action by the Council. He said that the
purpose is to clean up areas where brochures are placed on cars
and not intended for residential areas.
Mayor Swaim recommended that Alderman Fletcher act as chairman of
the committee and that Alderman Lewis and Alderman Twitty serve
on the committee.
APPO_I NTMEI'::I_TS ~
ANNOLJNCEMI;~TS:
PRESENTATION: PLAQUE TO STEVE MOORE/FIRE DEPARTMENT
At this time Mayor Swaim introduced Fire Chief Rick Ezell who
presented a plaque to Mr. Steve Moore of the Fire Department for
his outstanding work in organizing a one-day CPR course on Satur-
day, March 27, 1993 for the citizens of Jacksonville.
Mr. Moore expressed appreciation to all those who helped with the
course and said that he is working on a program for next year.
POLICE DEPARTMENT:
Mayor Swaim pointed out that through the work of the Police
Department a major crime within the city has been solved.
F I F~E DE:F'AF:::T~1EJH ~
Fire Chief Ezell noted that the use of the ladder truck will
alter the RSD rating of the city if it is used on routine calls.
DUF'F~EE: P{~lr:::K ~
Mayor Swaim pointed out that work at Dupree Park with regard to
restrooms, concession stands and playground equipment has been
upgraded in recent months.
POLICE DEPARTMENT/BUILDING PURCHASE 1412-1420 W. MAIN~
Mayor Swaim pointed out that the purchase of the building beside
t. h ("~ F'Cl 1 :i. c:: E~ Dt~p i:':\.1'" t. mE~n t I.>Ji:.\ ~::; f :i. r·1 i':l.l i :::.~ t:~d Ap 1'-i 1 :1. :• 19·::;:::::. l .. ·lf::! p o :i. n t f.~c:l
out that the property is assessed on the tax books at $172,000.00
allaying controversial statements regarding the purchase that the
C':\C t Lt<':\ 1 c C:)~;:; t tA!o':l.~:. $ :1. :~;,~:;, 000. 00. Hf::> ~::;a i d t. h <::\ '1::. p 1 <0:11"1 ~:; h a VE·:• b (;;)i:·:)l'i d I'" <::\~\)1"'1
by t. h(·:;) <::tr· c::h :i. t ec '1::. f Cll'" imp I'" ov(:.:·)fllt:.·)l"l t. ~:; ~;,.o thE~ b l...t :i. 1 d :i. n (J w i J.l rne~E·!'i::. AD{i
I'" t:~ q u :i. r .. f.':! rn E':! n '1::. ~::; •
.j 160
CITY OF JACKSONVILLE~ ARKANSAS
REGULAR CITY COUNCIL MEETING
AF'RIL 1, 1993
7:00 P.M. -7:50 P.M.
ov MAYOR TOMMY SWAIM ref:
The following is a statement delivered by Mayor Tommy Swaim at
the City Council Meeting of April 1, 1993.
I h a v ;a i:::•f"!er--~ ;,:. i 1 er--~ t c: Dl"l c: e1"·r--1 :i. 1'": C:J -3. I"' £:!c E·r--1 t 1 EIV·J~O:-Lli i::. ·f i 1 e d .3. (;) ~~-i r··~ ~::. '1::. t. i· ·1 E·:·
C:: it. y o+ ,:r i::tc !-:: •:; c:;n \-' :i. 11 E· ~· Cc::.u1"1 c i 1 rnf::!rn!:-.:. E!l ~ <:::. ~ <:•., ... 1 cl mE• .. With the decision
11 o t. t. C] -f i. 1 F·' <:':1.1-1 .:::1. p p ,,.:~ .:::1.1 ~· I + t::· i'"-' 1 i t. :i ~::-n f.? c E! <:':. ::.; "''· r· --,,-for me to make a
·::;. i.:. E:'t 1:. F.:! ii"J E! n i::. 0 ·f (7:! ::-~ p 1 ,::':'•. \"'1 i::•. 'i::. i D n ·i::. C:) '\::.1 "I E! j:::< I.J 1:::< 1 i C "
We sometimes take +or granted the great freedoms and protections
afforded the citizens of this United States of America. One of
those protections is the right to a fair and impartial trial by
CJ I_J r-p f~ f.:! \r '::0-, jvj ':/ 1'-<:':~ C: F2 I "1 t. !'::! ;-~ p <:'21' .. :i. <:-:! fi C F! J· 'I Et ~:; n L• t C: !'"I E~, 1'"1 (;_I (-:::· c:i lf'i j 0 f-::' i n :i. 0 I "r t. h .;;·,-._ t.
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j_ n e ::< :L ~~:. '!::. (::! n c: r::: II
ThP '::::-t_,;:,t.t~:·mt:::n-1:.:~::. J mdkE• tc::·r--r:i. ~Ji--·lt. ,;:,i"·r::· r--:ot to !:::<E: CDI "I·:;::.t·.t·uecJ <::,~:. C::l'"i t:i. c:,:;;,].
Ci I'" d •:?.I" 0 C_:_l i::•. 'i::. Cl 1'-'y' t-_ [:) l,~ .. i E:'<. I'" ci t h (-'~ C: C! U 1'-'\::. •::. -~/ ''i 'i::. C:' in ~1 j U ci i~) f:'!! ~ j I .. \1'. \l ~· Co 1·-E•. !"'; \i U t_ [·--; f;> 1'-
inciividual. !hey are simply my observations and facts as I
\..!. i'"r cl ;a I'-·:.;; t .. ::-..l"r d t:. h l? in ,
r1y 1 i {t:?.•l ong bel i F•-f ~· thc!l: J. ·j· V DU an.:? 1···j Clht 01'" i f'lf"JDC:Ent. OL\1·-~:;·/~~;.t;:::•m
will certainly prevail and you wjll be vindicated, has been
shattered. The most important lesson I learned was being
1··· i. q h t i <;;; n c:)t -':':1. lr."-J-:':'~.··:/':0:'-i?.l"'r uu;;J 1--r t . D in ~:il.l.l'" f:'.· th ,::<.t 'y'CJU v-.J i 11 ltli r-·r • f:) :i. rnp 1 ·y'
b t::· :i r-: Cl I'" :i. q j·--~ t:. c:i u;-::! ~::. not iTii-::-:• EJ.I .. r t 1--r i:c.! j r . ..r.c:l q e C::•r--j r .. l!'" "y' It·-! j 1 :! ~-u J. F! i 1"1 'y'DU.I'"
f .::'1.\/C)r 61
EE•.C:: h '::''· :i. ci 12 :i. ~-CJ :i. Vi21"'r E\1"\ Clj:::< p C:)l'" t Ul'"r it y· -\::.C) p 1'-E·'':::-E•I"r t t j·--r (·:? F!Vi c:! 81'"1 C: E• I'"; (·:C'C: E~':::;---
E-.-3. I'" y t. n p I'-Cl \/ r::":' t i ·r r:.::· :i. r--c E•. <:; c:• • (:':-; t:. 1::. u r· r··r E' ·y' '::". c: !--·: u o ':::.l:o·' t o d C! t h i s; i n c:l i + + t"-' I'" .....
t."'fn t t.-..J<:ei y <=:'-• ·r h F~ c:l E'-f r:• n cl i':'ll"; -1::. Et r·r c:i p J r.~ :i r--r t. i + + in.-::~. y· p \'" F:! "" i?.l"; 1:.: e\!]. c:i e. 1·r c •::2 ·i::. i·r E:·y
+E·(~!l \·\l:i.].J. pt'-U\lf:: thE·il'" c::.J.':::.r,~ .. T'ilF3 t:.Etc::t:.ic':::; <O':l.I'"IC! rn;;·,\r·rc!r.Jvei·--ir·rq t ·.u a.c:im:i.t·.
Dr· p \' .. E~ \-' (-~-~ l'"r t t h E! i:':\ ci in i ~:. ~:::-:i. D l .. 1 U -f (-:::• V :i. ci ,;:-~ r--r C i·:-:-:• i <;::. i::\ C:: 1··--:i. t i C i:':\ J. p d I'. t (J ·f t I ·r F:•
t. 1·-:i. .::-.-..1 " U ·f t. e: 1 "r <c·! ···/ i c:l ;-:·:'• r ·r c:: E• n i:::< t p \'" f.:! •:::. !·Y:! r--: t. F' c:! c:: u r_..r. ] c! c:: h i:':i. n C.J !~"· t i --~ E! ;::. r ... l t: c:. urn r-:· n f
-'::\ t:.l'' j i:':'tl "
HCJI,,J tr·;r::? Ettt.ol"'i--·;e'/ pr--c·s::.F·n·:.-.-.~::. thf?. F!V:i.clr=:.·r·rc:E! <'tric:i t.i··re jur·y'<:-'-.:::•.hi J:i.t·y· tn
':':'-<::.! j:::< i':'•. 1·· i':'t t:. t-::· t h r::.-:· t r-· t.l -1::. J--·r + I'" CJ in + :i. c: ·i::. :i. C:) 1 ·r .;·:·. c: t. r . ..r. <:~. I l y J· ·r ,;·:•. •:::. rn o I'" c• h ea. I'" i ,··r •; C::• n t l ~ E!
\;'f:~ t .. c:l :i. c !.:. L i'": i':'tl"l t h E7.' t.l'"l...l. t l'i •
Let me reiterate, I am nut criticizing the c:uurt~ the attCJrne y s,
or· the jury --I'm just stating the facts as I believe them.
C. i "; :i. <;::, C:: (J ITI !::) ]_ :i. C: a. i~. :~':; C!
\'f2!'" c:l :i. c:: !::. "
CITY OF JACKSONVILLE~ ARKANSAS
REGULAR CITY COUNCIL MEETING
AF'F: I L 1 ~ 1993
7:00 F'.M. -7:50 F'.M.
I misjudged how informed you the citizens of Jacksonville are.
You not only remembered the problems and circumstances surroun-
ding this case, but many of you have ouestioned why past actions
were not allowed as evidence in this case. Some of which took
place before I became Mayor. I can not answer that question
except to explain that the decision was made by the court and we
have abided by this ruling.
We sincerely appreciate tl1e tremendous outpouring of support from
a.ll. ~:ii2C:.I mt::•n t s:. oi= our C:DITifnU!"I it y. ·y·oUI'" p hor .. 1 e c e:tll. s !I c: r3.1~ d ~=; !' J. •?.:!t t f!!lr· s !I
and personal visits offering to circulate petitions or collect
funds to pursue this case further have been heartwarming to the
Coun c:: i 1 2'•.1"·1 ci me.
Y l:=tl...t l"'1 <.:\ \/E~ c: c:..n \/ :i. 1-1 c t:0d rni:."" -:3.1'"1 d '1::. h <:-:·:· CC:)I.J.r-1 c :i 1 t. hE\ -i::. C:\r-1 OVF!I'·I,,!h ''i:?}. m :i. r·1 <;_I rn,::\ .:i c::.1r· .....
itv of the citizens of Jacksonville knew the circumstances surro-
unding this case and believe we we~e only guilty of trying to
improve the quality of service to our citizens.
y·o1 .. t h6?,VE~ t'?!I'"IC::ot.tl~.:::•.t;Jecl mF:.· tc:) .:::1.ppf:2a.J. tl·1r::" !'·ul i r·I'J h,:o,_nc:iE:·c:i ,jo~·-Jn h'/ t.hf:-::·
court. Some have even demanded that we appeal to a higher court.
My fi~st inclination was to appeal immediately. I'm not afraid
of a fight and would willingly defend the City and myself.
However~ there are other considerations. No tax dollars have
br:!!•::!n sp<-:-~nt
bE:•c:,::l.USf~ thE)
c7.~ ;-: p lo! n ~=· e~ s •
thouqh many
cl o n C:l t. 1,.._1 i::•.ll -t::.
on attorney's fees or judgements, as of this date,
Municipal League Defense Fund has covered these
They would not cover the cost of an appeal and even
of you have offered funds to cover these expenses, I
to spend money unless it 1s necessary.
Because you do understand the facts and have been so supportive,
I do not feel it is necessary to tr y and vindicate myself or the
C:i t:.y.
The City of Jacksonville has suffered for many years from neqa-
t i V'E·~
l :i. k (-:;~
pUb 1 :i. C:: i 'i::. ';.i t h a -1::. l'"l i::\ <;:; b "" t~ l'l \! E·! lr' ··::/ h ,·::\ lr d t. D c:l \-' E•i'" C U iT1 c;.' l:.'"! e C: E\ 1 .. .1. <:".-(~·! l ~;:; ~S U !.'? ~:
the incineration project and other issues generated from
1,'-1 i. t:. h :i. n 1 ---~ ,::t \/ f::Y! b r::.~ ;:.'~ 1'"1 :i. 1 .. 1 -i::. h E~ r-: f.':! w :,; D 1 .. 1 "'''· 1··· 1:'2 CJ u 1 <:t ,,.. h ,:<. s i s:; ..
Great improvement from departments within the City has helped,
b Lt'l::. V·-.lt'! rot.t ~:::.t:. c: Dl"l t :i. n UC::.·! t u 1 mp i"' O\/E~ <':f.n ci r.:: ,.-e.,::<. t. E'! i· .. l-3.1·-mDr·1 y -'?-.mc.r .. 1 q t. !· .. 1 E~
citizens of this community.
151
CITY OF JACKSONVILLE ~ ARKAN S AS
REGULAR CITY COUNCIL MEETIN G
APRIL 1 , 1 993
7~00 P.M. -7:50P.M.
If there is blame to be placed, let it be on me for I assumed
the leadership role jn 1987 and will continue at least until
l 1)9':-"i.. Th f?. e:\.b i l it'/ t. D c 1'-f.·2a tE'! h a1~ mor·: ·/ r..11-1 cl pr· CJifiC:) i::. i·?:! p 1' .. Di] l'""i·:::·~::;~::; io'.l'" ''-~
much more important to me than proving I am right. We must be
forgiving of those who wish to disrupt our efforts and continue
t D mOVf? f 01'-l-'!i:i.l' .. d"
You have proven by your actions that you support me and the City
Council ir .. 1 ou.r effiJI' .. ts tD impi'""O\if:.·! thi~c~ c:ominu.r·1i.t.··/ .::;.nd tl-·lc\'1.:. :L~::;
encJLlqh + Ol'.. mr::.•. Thank y'DI .. l + 01'· your-pat. i F-!l"lC t.?. ar-1c:l l.tndelrf:::.t:anc:i :i. ng, I
am very proud to serve as your Ma y or.
At this time, Alderm a n Reedie Ra y mo ve d, se c onded by Alderman
Sansing TO S US PEND THE RU LES PL ACI NG Re solution 461 (#3 -93) o n
the agenda for action. Al d erman Knight voic e d that the Res o lu-
tion is presented from all the Council Members. MOTION CARRIE D .
RESOLUTION 461 (#3 -93: A RESOLUTION EXPRESSING SUPPORT OF MA YOR
TOMIV!Y SWf~ I M
Alderman Ray mo v ed, s econded b y Alderma n Knight t hat Resolu t ion
461 be read. MOTION CARRIED.
City {1t tDI'""ney Fobei·-·t Dt=~mbl.ll'"~.l I'""E•c\d r.:;:r~soJ. uti 01"1 46 J. i n it <::; er-lt i 1'-E:!t y n
Alderman Wilson moved, seconded b y Alder man Smith that Resolution
461 be ACCEPTED AS READ. MOTION CARRIED.
BR~I.Q.U8.blt1r~N:r :_
Alderman Wilson moved~ s ec onded b y Alderman S mith that the mee-
t i ng adjourn at a ppro xi mat ely 7:50 p .m. MOTION CARRIED.
Re!?.;pce ctfull y,
~-~~~~y
City Cle r k-Tre a surer
CITY or -Jl\Cl\SONVILLE
TADULA TlON SHEET DID NUI~DER _jAX00893._ DEPT£1R DATE--3::211=-93_ TrME .1 n-:-nn_a_m_ ~"_..L~
nPENED DY~L.II~ -~op~<~-~(
TABIJLATEU BY_ uciL
OTY.
1 .
ELECTRICAL LAROR ANO FIXTURES
CENTRAL FIRE STATION
Electrical
JJ[SCinPTIDN
Lahor
Fixtures
Tox
TnTAL PRICE
TERMS
Summers
Southern
AMOUNT
$1799,65
116.98
R11ddy Toylor
Electric
M1111JNT
<:7225.00 $215o.oo
Plumh Sflllore
Construction
$61100.00
$2152.91
At-IDUHT
1 ._ ................ r.es_Only_, 1 1 1----
t"l
& ..... cr .....
rt
~
!(ECOMt~ENJJEll BIDDER 1 El.xtur:es bar.---•----------------~--------
Ot
()l
a¥!~~
CITY OF JACKSONVILLE nPHIED UY -Lu?eono r.d_
TADULATIDN SHEET DID NUI~DER _JJ\X00993-DEPT. _s_tnEE-T DATE--3.=.211=93_ TI~IE _10_:_30 __ run~ TAnULATED B~li z::t~'L
1 .
2.
3.
IJ.
5 .
G.
7.
8 .
REDMOND ROJ\0 DRAINAGE PROJECT
fHY. I ll[S[!~IP rJnH
720r.y Excnvotion
788cy 18" C.M. Pipe Culvert (1qgo)
3en Grote Top Droh Inlet
210ton Grovel Drive ennir
:Sl 0 I • f. AspiHJl t Drive l!t!IHI i r
Muintenonce of Trnffic
3000sy Seed ond Fertilizer
Surveying ond Loyout
tx:l
~
::r"
I-'· cr
I-'·
rt
b:l
TOTAL PRICE
. TER~IS
RECOMMENDED DIDDER
Ut lli ty
Management &
Construction
lllltl _il . -I'J10UNT
$10.87 782fi' 110
30 ,LJO 23955.20
1679.811 5039.52
12.57 2639. 7o 1
13. 91J 11321 .110
953.11 I .57 1710.00
12116.59
I I I I I I (t
I I I I I I lJl
+
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMBER _jAXol 093
QTY.
1.
2. I
3.
4.
5. I
6 . I
!lot Mix Asphaltic Concrete
DESCRIPTION
!I.M.A.C. laid in place 100-200
tons
I ILN.A.C. laid in place 200-500
tons
ft. M.A. C. lnid in pl ,,ce 500-1000
tons
fl. N. A. C. l<~id in place 1000-2000 I
tons
I H.M.A.C. laid in place 2000-4000 I
tons
I II. ~1. A. c.
tons
t:rJ
:>< ::r
1-'·
C"
1-'·
rt
laid in place 4000-over I
TOT f\L PRICE
TERMS
RECOMMENDED BIDDER
DEPT. STRUT
\JI~l AMOUNT _ERiC
$26.00
26.00
26.00
I 22.40
I 22.40
I 22.40
I
I
I
DATE 4-t-93
Cranford
Construction
AMOUNT
$24.50
24.50
22.14
I 22.14 I
I 22.14 I
I 22.14 I
TIME 10: oo A. ~t.
Freshour
Construction
Ul~ll AMOUNT
$35.00
30.00
23.78 I
I 23.78 I
I 23.78 I
I 23.78 I
OPENED BY L.u w"'""c,..y j)
TABULATED BY Liz Tuck
Uogan
Construction
AMOUNT
$33.01
27.91
I 25.47
I 25.4 7
I 25.4 7
I 25.4 7
o'tR~t I A~IOUNT
Ul
(y.
I<T llG STREET J MPROVE11ENTS
,JA CI<SONV I U.E CCH-IJ·IUN I l Y DEVELOPMENT AGENCY
-----------···----------,JACI\SOINTLLEj-ARiiAIISAS·-----------------
COBG Pfl(),JECT II B-9c.1-HC-1.15-mma
BIOS OPEtiE(); OCTQI~ER 26 1 1992 AT 2112!12! PH AT CIT'( IIALL
. -------------------
--------tJL-
~
--------··---------·-------------
--rTEtl -~rn :-1!. ESTTI-IATEO ANI(ERSLEY IIOilAtl lJEAVER ----------.• ------------.
DE5C:RIPTJ(IIl f~lJAI IT I TY CONST, CO. COIIb I • CO. I! A II EY
!. lllll r IIIC. 1:11111. -------------------------------------------------------------------------------------------------------ITAL Alll)lJIJT BID t12CHH2.913 t12~084,(~:! 512515'e.:11.1
11AL 1-J/ADIL ALT. •1Jl719.7111 tl:llt:H .. U.!Hl . tt:n•n~.:ll!l
• Cleartn'J t. GrttbbinCJ LUMP SllH tlllB513.1313 ttn9tU.Ul1 $ 16t11tHL [1(~
~.-E:f:c:·ava t I or•·--1 m,~---c '<t.tJJtJJ 19;-B1 ____ -,T:!1t1 --------------------------
Select nacl<fl\\ llllfll CY tll.l2ll2l tl5,12ll'l tltL[')[') ------_... ---···-· ---
6'' SE-2 Gravel
Suhhi.ltiQ (compacted) 460l'l 5Y 14.2~ $].49 ---·-----"-. ---~---·-------· ---
• A~phalttc llot Mix
Surfac~ Course (Type III
$], 26
-liol t a i:: I< -co .i l. --------r.-liAf?J<5 4-:-60 ~;-['):? ------'5 :-L--.C. ['J -------
Concrete Curb !. Gutter
Curb Inlet w/wlng~
(Completu-in-Placul
Reconstruct Curb lnlot
CCamp\ete-in-Placel
• 24'' RCP (C\asa IIII
·-;--r.rnn:l"·o-.:-o-nT~ c_~ aVTI'f<J
IComplut:ul
1\ Cl.J I I !l t~a-1:-o·r-viil VC
llo:< to Gra<lu
~:-158 LF
2 EA
2 EA
20 LF
EA
3:ifl LF
J, EA
.b.2<21
•u~~121. 111121
lb~(II.Ql~
tJ8.1312l
.4b7.::1<21
•::J~t.:H/1
'11'5~.812!
S6.82 t7.~0 ·---"
•t212l<21.11llll t2~t'll'J,0['J ... -·---·-
uml2l,t?ll2l $l~l!ll.'l.llll2l
$lj[').~['J tljl2!.~12l
t4:llll.~el t :llilCI. IIHil
$:iH.~2 -~l/l.lll0
--
$ 7~. 1/ll~ $~LL 1210
~an~oT~-a----------------------------------------------------------------
s4t'll~.llm -~l(i')fll. 0111 Gradu
~eTacaT!CF1-r er:n:nrr-arft
i, Seeding (complete)
~. 6'' Cancrel::o Ortvewau
Apron
7 1..1 ' r.-.nr-rnt .... ~tnn•:•:otll·'
~ EA *
IE' A
19C'l!i'l SY
2AI 6Y -----.. -----
"7 qy
t4.12l~
-s5'5~:-tJJtJJ $l5QJt?l:-m~----$l :J['Jl?l; l?llll
st. H'l S(i').6A $['J,75
'1212l.llltll $2:1.5:3 $22.['J[')
----·--
JJC.4(1 ·t·_--r~ .1~r1 ·1·1 R. [1(1
·----------·-------------
----------
~ --;:::? .. Oenote .ous error In
-~--T l rr. Len~2~;---d-_-_-_-_-_-_-_-_-------------~~! f
1
:r ~~~~~~~~ever·~· ·ro tal
Professional Engineer, Arkansas
--Tc_,t,...,t:e n s e-H 7
~,, ....... __
JI'1J>..TE 0~ --/''A~i~-..':.J--.
------------------------~(--nEOISTEnEn-
PilOFESSIONAL
~~N GINEER___ -· -------------------------------------------------------------------.,.. * • * -~1
'\:~ No.737J 0~1 -o~ ~,.~'-----------------------------------_______________ ..... ._( }fl~~-,,-
-...u. .... __... ..;_,;:..;;
t"':!
M p-
F
o'
f-'·
rt lJ'.
t:::! .....:l
158
CITY COUNCIL OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
APRIL 15, 1993
1. OPENING PRAYER:
2 • ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(Animal Control)
(Police Department)
(Municipal Court)
(Fire Department)
(Recycling)
(CDBG)
6. WATER DEPARTMENT:
7. SEWER DEPARTMENT:
B. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
a.
Regular City Council Meeting
April 1, 1993
Regular City Council Meeting
March 18, 1993
Regular Monthly Report/March
Regular Monthly Report/March
Regular Monthly Report/March
Regular Monthly Report/March
Regular Quarterly Report
Regular Monthly Report/March
Resource Officer for Schools/
$37,500.00 Matching Funds
b. Act 206 Requires hiring of
Outside City Attorney for Civil
Service Cases.
April 15, 1993
CITY COUNCIL AGENDA cont.
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
a.
Final Plat/Rebsamen Medical
Subdivision #2 Unit #1
NAACP Presentation: Betty
Farris Ref: Resolution 461
(#3-93)
WATER COMMISSION: Pat Wilson
Reappointment for 8 year term
to expire 4/20/2001
b. WASTEWATER UTILITY COMMISSION:
Joan Zumwalt Reappointment for
5 year term to expire on
4/20/1998
1~0
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 15, 1993
7:00 P.M. -7:40 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on April 15, 1993, at the regular meeting place
of the Council. Asst. Chief Baldridge delivered the invocation
after which Mayor Tommy Swaim lead the standing audience in the
"Pledge of Allegiance" to the flag.
ROLL CALL:
Aldermen: Smith, Lewis, Sansing, Ray, Fletcher, Williamson,
Keaton, and Twitty answered ROLL CALL. Aldermen Wilson was out
of town. PRESENT, nine (9), ABSENT, (1). Mayor Tommy Swaim
also answered ROLL CALL and declared a quorum.
Others present for the meeting: City Attorney Robert E. Bamburg,
Deputy City Clerk Susan Goings, Mayoral Aide Michael Beeman, City
Engineer Duane Reel, Code Enforcement Officer Wayne Cox, Public
Works Coordinator Skip Spears, Asst. Fire Chief Bill Baldridge,
Police Chief Don Tate, CDBG Director Tony Ply, Board of Adjust-
ment Chairman and Vice President of the Planning Commission Art
Brannen, Intern from ASU Betty Anderson, Mrs. Judy Swaim, NAACP
Local Chapter President Betty Farris, other city employees,
interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the
Meeting of April 1, 1993 for
lar City Council Meeting.
minutes of the Regular City Council
study and action at the next Regu-
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Lewis that the
of the Regular City Council Meeting of March 18, 1993
PROVED. MOTION CARRIED.
minutes
be AP-
CONSENT AGENDA: a. ANIMAL CONTROL Regular Monthly Report/March
b. POLICE DEPARTMENT Regular Monthly Report/March c. MUNICIPAL
COURT Regular Monthly Report/March d. FIRE DEPARTMENT Regular
Monthly Report/March e. RECYCLING Regular Quarterly Report f.
CDBG Regular Monthly Report/March 1993.
ANIMAL CONTROL: MARCH 1993
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 15, 1993
7:00 P.M.'-7:40 P.M.
Alderman Knight moved, seconded by Alderman Sansing to APPROVE
the monthly Animal Control Report for the month of March 1993,
that report reflects the following: CONTRIBUTIONS $ 0.00, ADOP-
TIONS/FINES $896.00, SECURITY DEPOSITS $475.00 for a total of $
1,371.00 for the month of March 1993. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton
and Twitty voted AYE. MOTION CARRIED.
POLICE DEPARTMENT: MARCH 1993
Alderman Knight moved, seconded by Alderman Sansing that the
Regular Monthly Report of the Jacksonville Police Department be
APPROVED. Said report revealed the following: COMPUTER COLLEC-
TIONS $60,279.92, MISCELLANEOUS PAYMENTS $2,266.18, REPORT
COPIES $402.00 FOR A TOTAL of $62,948.10 COLLECTED for the month
of March. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing,
Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. MOTION
CARRIED.
MUNICIPAL COURT: MARCH 1993
Alderman Knight moved, seconded by Alderman Sansing that the
monthly report for March 1993 from Probation Officer Mike Mahone
be APPROVED. Said report reflects cases month ending February
1993, 127. Cases added in the Month of March 1993, 4, Probations
completed, Month ending March 30th 1993, 9, TOTAL CASES AS OF
MARCH 1993, 122. Number of Juveniles on Probation 0. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Fletcher, William-
son, Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED.
FIRE DEPARTMENT: MARCH 1993
Alderman Knight moved, seconded by Alderman Sansing that the
Regular Monthly Report of the Jacksonville Fire Department for
MARCH, 1993 be APPROVED. Said report reflects an estimated fire
loss of $43,100.00 ROLL CALL: Aldermen: Knight, Smith, Lewis,
Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE.
MOTION CARRIED.
Ito\
___ " ____ , __ ._ ........... .
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 15, 1993
7:00 P.M. -7:40 P.M.
RECYCLING DEPARTMENT: QUARTERLY REPORT L993
Mayor Swaim pointed out that the amount of aluminum cans sold in
the first quarter of 1993 should read $731.70 instead of $231.70.
He cited some specifics from the report and concluded by relating
that "overall the recycling program is meeting and exceeding
previous expectations".
Public Works Coordinator Skips Spears related that the recycling
truck recently purchased will be manufactured in May at the Ford
plant and delivered June 2nd to the Kahn Company who will custo-
mize the recycling additions with final delivery to the City in
the first week of July.
Alderman Knight moved, seconded by Alderman Sansing that the
Quarterly Recycling Report be APPROVED. Said report reflects the
following for the 1st Quarter of 1993. Sale of Alum. cans, Paper
(Newspaper, Computer, White, Mixed), Cardboard, and Scrape Metal
was $2,114.11. Total Lbs. collected for sale 176,243. Ground
Yard Waste 4,615 Cubic Yards. 2,465 Number of people through
Recycling Center. ROLL CALL: Aldermen: Knight, Smith, Lewis,
Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE.
MOTION CARRIED.
CDBG: MARCH 1993
In response to a question from Alderman Ray concerning sidewalks
on King Street, CDBG Director Tony Ply related that with the
accepted low bid of $120,000.00 the decision to place side walks
would either have to be at a later date or not at all. He fur-
ther related that with the streets and easements there is the
option to come back at a later date for a decision on side walks.
Mr. Ply then went on to relate that the weather has hampered
efforts in the Sunnyside Addition.
Alderman Knight moved, seconded by Alderman Sansing that the
Regular Monthly Report of the CDBG Department be APPROVED. Said
report reflects the following for March: Informational Meetings
4, King Street Acquisition filed 1, Rental Rehab Mortgage filed
1 REHAB: Letters 14, Applications 2, Write-ups 2, Pre-
construction Conferences 3, Interim Inspections 15, Home pro-
jects submitted 1, Home Projects ready for review 1, PUBLIC
WORKS: Advertisement for Proposals (Peach St.) 1, Proposal re-
ceived 2, Interim Inspections 6. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and
Twitty, voted AYE. MOTION CARRIED.
3
WATER DEPARTMENT:
SEWER DEPARTMENT:
FIRE DEPARTMENT:
CITY OF JACKSONVILLE. ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 15, 1993
7:00 P.M. -7:40 P.M.
POLICE DEPARTMENT: a. Resource Officer for Pulaski Co.
Schools/$37,500.00 matching funds .
Mayor Swaim related that the proposal for funds includes the
County matching the same contribution from the City.
Alderman Ray moved, seconded by Alderman Fletcher
$37,500.00 contribution for Resource Officers in
C.J unty Schools Pilot Program. MOTION CARRIED.
to
the
APPROVE
Pulaski
Mayor Swaim related that although this was a large expenditure
from the Contingency Fund he is agreeable with everyone that it
is well worth funding.
b. Act 206 Requires hiring of Outside City Attorney for Civil
Service Cases.
Mayor Swaim related that State Statues Act 206 signed in February
of this year requires Cities to hire an outside Attorney regar-
ding disciplinary action involving a Civil Service Employee. He
further related that a police officer has recently been fired and
state law affords no option but to hire an outside Attorney. He
stated the desire by himself, the City Attorney and the Civil
Service Commission to choose an Attorney outside the City on the
basis that many times the Police work with the Attorneys in the
City. He noted the difficulty for the City Attorney to work with
officers to prosecute traffic violations in relation to working
for the prosecution in the event of disciplinary action against a
police officer.
City Attorney Robert Bamburg explained that part of the job as
City Attorney is to serve as Attorney and Counselor for the
Commission which would create such appearance as "conflict of
interest" in the event the City Attorney were to handle prosecu-
tion in a disciplinary case.
Alderman Smith moved, seconded by Alderman Sansing to APPROVE
that an outside attorney be hired for Civil Service Cases.
4
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........ _ ..,...,_ •• _ ............ ~ •• --···'-' .................................... _ ••.•••• -.... •• k .... ~~--.----.....,._----·-·· ... ·-....·---.... ...... -................ --.. .... --~ ......... .
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 15, 1993
7:00 P.M. -7:40 P.M.
Mayor Swaim related that the possibility of the Municipal League
extending their services to include an attorney to prosecute
Civil Service Cases has not yet been discussed at the board
meetings.
City Attorney Robert Bamburg noted that the Municipal League
Defense Fund excludes appeals from Civil Service Actions and
those actions as they carry over into Circuit Court.
At this time MOTION CARRIED by a voice vote.
STREET DEPARTMENT:
PARKS AND RECREATION DEPARTMENT:
SANITATION
PLANNING COMMISSION: Final Plat/Rebsamen Medical Subdivision *2
Unit 1.
Mayor Swaim related that property located between Braden Street
and the Masonic Lodge was purchased by the hospital last year in
an effort to draw more doctors to the community. He further
related the the Hospital Commission has provided guidelines in
the architectural design of the offices to be constructed so as
to present continuity.
City Engineer Duane Reel related that this plat contains five
units with one access from Marshall Road and one from Braden
Street which meets required setbacks for that major intersection.
He further related that any streets constructed inside the subdi-
vision will be maintained by the hospital and/or individual
owners of the property.
Alderman Knight moved, seconded by Alderman Smith to APPROVE the
Final Plat of The Rebsamen Medical Subdivision *2 Unit 1 as
submitted. MOTION CARRIED
DEVIATION IN AGENDA
Alderman Ray inquired as to any new developments with the County
Health Facility.
Mayor Swaim related that the relocation of the new health facili-
ty was not moving as fast as hoped. He further related that the
County is taking the responsibility of acquiring an architect to
renovate the building purchased jointly by the City and County.
5
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 15, 1993
7:00 P.M. -7:40 P.M.
He pointed out that the hospital had hoped to have the old facil-
ity by November of 1992. As a shared project with the County, he
said the City is going with their recommendations.
GENERAL:
(:#:3-93)
NAACP Presentation/Betty Farris Ref: Resolution 461
Mayor Swaim recognized Mrs. Betty Farris, President of the local
chapter of the NAACP, to represent the organization before the
City Council.
Mrs. Farris expressed thanks to the Council for the opportunity
to speak and especially Alderman (Rev.) Lewis for sponsorship on
the agenda. She further expressed the intent by the NAACP to be
more visible at the council meetings in the future relating that
they are not visitors but members of the community with both
black and white members in the organization.
She related that she would vary from the original intent of the
presentation choosing rather to make a position statement and
express concerns.
She related that the local chapter has been in existence since
1988 and that the NAACP, as most often referred to, has been in
existence since 1909 and is the oldest civil rights organization
in the United States.
Mrs. Farris voiced that we need to be about the business of
making this community work together. She related that most of
the "isms" that come to mind, such as racism, sexism, classism
are negative and that speaking out on these issues does not mean
you are a radical, out of the ranks organization adding that any
organization that speaks out on inequality is not an out of the
ranks group; that it boils down to human decency as they see it.
She related that it is not a secret that the NAACP was in support
of the lawsuit against the dioxin burn. She further related that
she would like to go on record "to say that last night at the
public meeting with the EPA, a representative of the chapter made
a pretty strong statement, to say that calling for an immediate
evacuation of citizens directly south and east of the plant; is a
serious statement but we feel very serious about that concern."
She stated that they were encouraged that the recent executive
director of the NAACP, Rev. Ben Chavis, has done extensive stu-
dies on environmental racism being another "ism" that your not
suppose to talk about, adding that if you don't talk about it,
how can you get something done about it?
6
------------------------------
1~5
llolQ
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 15, 1993
7:00 P.M. -7:40 P.M.
One concern she related was violence in the community, youth
violence with regard to taking their own lives and the lives of
other citizens. She suggested setting examples and offering
alternatives, nurturing and directions for youth. She charged
the Aldermen with the responsibility of keeping campaign prom-
ises and the citizens of Jacksonville to be creative in planning
programs that would encourage youth to participate.
She expressed appreciation to Alderman Sansing for his efforts in
Johnson Park improvements relating several ways that the park can
be made a safe place for the neighborhood children. She noted
that the equipment is not adequate and that there are stumps that
need to be removed. She pointed out that Park & Rec Director
Annabelle Davis had related to her that Dupree Park and Excell
Park had taken all the time and money adding that she felt John-
son Park was not a black park but a city park and should receive
the same basic attention that other city parks receive. She said
that she charged Ms. Davis with letting the NAACP know what they
could do to assist her noting that money should be earmarked for
every park. She said that perhaps a new pavilion had been built
in the last three years and that citizens of the community have
been cleaning up the park and burning trash for the last couple
of weekends. She said the community should claim the park
back because it has not always been a safe place for children to
play or for families to have reunions. She requested police
protection for park participants. She charged the City Council
to assist in bringing the park up to standard because it is a
city park.
Mrs. Farris pointed out that fair housing is also a concern,
noting block grant money is an encouragement.
She also made mention of minority hiring which has been a large
focus of attention since the beginning of the NAACP chapter in
the City of Jacksonville and charged the City Council with making
the city government reflective of the whole community. She did
say that minority hiring is probably better than it has ever been
and acknowledged that talking with the Mayor has been encouraging
with regard to the outreach program; the nurturing and develop-
ment of those employees.
She charged all those present with showing human decency and the
responsibility of respecting one another.
Mayor Swaim pointed out that participation from the community has
been a goal for improving parks and that the Park & Recreation ·
Commission is looking for more help from the community in park
7
j
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 15, 1993
7:00 P.M. -7:40 P.M.
improvements; that they are empowered to expend money in the city
parks. He related that Johnson Park is not where it was but not
as good as it can be with regard to improvements. He related
that communities should work with the Park and Recreation Depart-
ment with regard to immediate needs in their area. He pointed
out that Excell Park, in the same neighborhood, has been built
into one of the better parks in the city. He said that the City
Council does not want to dictate to the Parks Commission, that
representatives from the community serve on the commission and
that they are charged with overseeing different parks pointing
out that the schedule of their meetings are available to everyone
desiring to attend.
He expressed that concerns regarding housing and the chemical
plant are important to all citizens of the City; giving credit to
Mr. Michael Beeman and Miss Betty Anderson for their work with
regard to hiring practices.
He related that information will be provided to anyone when
requests are submitted adding that it is helpful when people in
the community are interested.
He noted that the local Police are mindful of Johnson Park and
after dark activities there.
POLICE PROTECTION I END OF MAIN TO MILITARY ROAD
Mayor Swaim voiced that the city is looking at the possibility of
more police protection for persons living in the above stated
area through CDBG funding.
Mr. Tony Ply related that funds are being sought to rehab a
residence as a sub-station of the Police Department with "bicycle
policemen" to patrol the Sunnyside and Henry Estates area where
several violent crimes have been committed. He said that HUD has
assured him that the project is an eligible one with the city
taking responsibility when the rehab work is completed.
He said that resource officers and policemen to complete the
operation will cost, but that it will improve the quality of life
of the citizens of Jacksonville.
8
----~--------------------------------~------
·----·-----...... -.. ---. ..,. --·-----------.. ~ ....... ,. .... •· '•<·~u •-• • ..,_ .,..., ••• ,,., ~-• '' • ., ., •
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
APRIL 15, 1993
7:00 P.M. -7:40 P.M.
Alderman Knight said there is more than one possibility with
regard to obtaining a residence to be used in the endeavor.
APPOINTMENTS: a. Water Commission: Reappointment of Pat Wilson
for a eight year term to expire 4/20/2001.
b. Wastewater Utility Commission: Reappointment of Joan Zumwalt
for a five year term to expire 4/20/1998.
Mayor Swaim related that the appointments are recommended from
the Commission and is ratified by the City Council.
Alderman Knight moved, seconded by Alderman Smith to APPROVED
reappointment of Pat Wilson to the Water Commission for a eight
year term to expire 4/20/2001.
Alderman Knight moved, seconded by Alderman Smith to APPROVE the
reappointment of Joan Zumwalt to the Wastewater Utility Commis-
sion for a five year term to expire 4/20/1998
ANNOUNCEMENTS :
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:40 p.m.
MOTION CARRIED.
Respectfully,
SUA,;,~ ~-Leonard
City Clerk-Treasurer
MAYOR
9
CITY COUNCIL OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
1. OPENING PRAYER:
2 • ROLL CALL:
3. PRESENTATION OF
MINUTES:
4 . APPROVAL AND/ OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(Animal Control)
6. WATER DEPARTMENT:
7. SEWER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
MAY 6, 1993
Regular City Council Meeting
April 15, 1993
Regular City Council Meeting
April 1, 1993
Regular Monthly Report/April
Request to ACCEPT Bid/Telephone
System
Request to ACCEPT Bid/Sanitation
Truck
a. Request for ANNEXATION/Northlake
Subdivision Phase VI
b. Request to extend Intern Program
c. Consideration of "Clean-up"
Plans for Rogers Road and Graham
Road Landfills
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 6, 1993
7:00 P.M. -7:55 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on May 6, 1993 at the regular meeting place of the
Council. Alderman Smith delivered the invocation after which Mayor
Tommy Swaim led the standing audience in the "Pledge of Allegiance"
to flag.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Wilson,
Williamson, Keaton and Twitty answered ROLL CALL. PRESENT EIGHT
(8), ABSENT TWO (2). Mayor Swaim also answered ROLL CALL and
declared a quorum.
Others present for the meeting: City Attorney Robert E. Bamburg,
Deputy City Clerk Susan Goings, Mayoral Aide Michael Beeman, City
Engineer Duane Reel, Code Enforcement Officer Wayne Cox, Public
Works Coordinator Skip Spears, Police Chief Don Tate, CDBG
Director Tony Ply, Board of Adjustment Chairman and Vice President
of the Planning Commission Art Brannen, Intern from ASU Betty
Anderson, NAACP President Betty Farris, other city employees,
interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of Apirl 1, 1993 for study and action at the next Regular
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Lewis that the minutes
of the April 15, 1993 Regular City Council Meeting be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
a. ANIMAL CONTROL Regular Monthly Report / April, 1993
ANIMAL CONTROL: APRIL 1993
Alderman Lewis moved, seconded by Alderman Wilson to APPROVE the
monthly Animal Control Report for the month of April 1993, which
report reflects the following: CONTRIBUTIONS $0.00,
ADOPTIONS/FINES $857.50 SECURITY DEPOSITS $325.00 FOR A TOTAL OF
$1,182.50 for the month of April 1993. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Ray, Wilson, Williamson, Keaton and Twitty
voted AYE. MOTION CARRIED.
Mayor Swaim related that efforts are being made by the department
to decrease the number of uthanizations and increase the number of
animals adopted.
1
\11
I
WATER DEPARTMENT:
SEWER DEPARTMENT:
FIRE DEPARTMENT:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 6, 1993
7:00 P.M. -7:55 P.M.
POLICE DEPARTMENT: Request to ACCEPT Bid/Telephone System
(bid sheet included in these minutes as exhibit a.)
Alderman Knight moved, seconded by Alderman Smith that the low bid
of $15,222.82 from BCS Nova Systems be APPROVED. MOTION CARRIED.
Mayor Swaim said that the system used in the Police Department will
be replaced with the new purchase. He said that the department
feels the company from whom the system will be purchased is
reputable adding that a penalty clause has been included in the
purchase agreement.
It was pointed out that $20,000.00 was budgeted for the purchase in
the 1993 Police Department Budget.
Mayor Swaim pointed out that the purchasing agent Liz Tuck is doing
a good job saving the city money.
STREET DEPARTMENT:
PARKS AND RECREATION DEPARTMENT:
SANITATION: Request to ACCEPT Bid/Sanitation Truck
(bid sheet included in these minutes as exhibit b.)
Mr. Skip Spears addressed the Council with regard to the
recommendation which he presented for the Walt Bennett Ford #2, bid
of $70,505.00.
He said that the packers meet the specifications and are the same
as those on existing trucks in the department but tha·t what we have
is the difference between the International Truck and the Ford
Truck. He voiced that the reason for the recommendation for the
Ford Truck is due to the fact that all sanitation trucks except one
are Fords, that the city mechanic is experienced in working on them
and that it simplifies efforts to keep spare parts on hand. He
said it also helps when employees are moved around due to vacations
and sickness for the trucks to be the same. He said he preferred
the standardized fleet.
He said that the low bid included a Leach packer and that the guage
of steel is better in the Hiel than the Leach.
2
' ~ .. ._ ..•. " ~ .... --.. ------------
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 6, 1993
7:00 P.M. -7:55 P.M.
Alderman Smith moved, seconded by Alderman Ray that the
recommendation of Mr. Skip Spears to accept the bid from Walt
Bennett Ford #2 in the amount of $70,505.00 be APPROVED. MOTION
CARRED.
PLANNING COMMISSION:
GENERAL: a. Request for ANNEXATION/NORTHLAKE SUBDIVISION PHASE VI
(Ordinance 990 ( #3-93) (REF: ANNUAL PLANNING COMMISSION REPORT 93)
Mayor Swaim pointed out that the County has held a public hearing
with regard to the annexation request and has released the property
for annexation into the City of Jacksonville. He said that it is
the recommendation of the Planning Commission that the parcel be
annexed into the city as well.
He said that the property is undeveloped, that there are no
residents living on it and that it borders the present city limits
of Jacksonville.
ORDINANCE 990 (#3-93) ANNEXATION/NORTHLAKE SUBDIVISION PHASE VI
AN ORDINANCE APPROVING AND ACCEPTING THE ANNEXATION OF THE
NORTHLAKE SUBDIVISION, PHASE VI, JACKSONVILLE, PULASKI COUNTY,
ARKANSAS (GENERAL LOCATION: 36.61 ACRES ADJACENT TO EXISTING
NORTHLAKE SUBDIVISION, JACKSONVILLE, ARKANSAS); AND, FOR OTHER
PURPOSES.
Alderman Knight moved, seconded by Alderman Ray, that Ordinance be
placed on FIRST READI:t{G. ROLL CALL: Alderman Knight, S.mi.th,
Lewis, Ray, Wilson, Williamson, Keaton and Twitty voted AYE.
Motion received eight (8) affirmative votes, (0) negative votes.
MOTION CARRIED. Ordinance read FIRST TIME by Robert Bamburg.
Alderman Ray moved, seconded by Alderman Smith, to suspend the
rules and dispense with the reading of Ordinance 990 in its
entirety. ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray,
Wilson, Williamson, Keaton and Twitty voted AYE. Motion received
eight (8) affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Knight moved, seconded by Alderman Ray, that Ordinance be
ACCEPTED on FIRST READING. ROLL CALL: Alderman Knight, Smith,
Lewis, Ray, Wilson, Williamson, Keaton and Twitty voted AYE.
Motion received eight (8) affirmative votes, (0) negative votes.
MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING.
3
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113
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 6, 1993
7:00 P.M. -7:55 P.M.
Alderman Knight moved, seconded by Alderman Ray, that Ordinance be
placed on SECOND READING. ROLL CALL: Alderman Knight, Smith,
Lewis, Ray, Wilson, Williamson, Keaton and Twitty voted AYE.
Motion received eight (8) affirmative votes, (0) negative votes.
MOTION CARRIED. Whereupon, Robert Bamburg read the Ordinance for
the SECOND TIME.
Alderman Knight moved, seconded by Alderman Ray, to suspend the
rules and place the Ordinance on THIRD AND FINAL READING. ROLL
CALL: Alderman Knight, Smith, Lewis, Ray, Wilson, Williamson,
Keaton and Twitty voted AYE. Motion received eight (8) affirmative
votes, (0) negative votes. MOTION CARRIED. Whereupon, City
Attorney Robert Bamburg read the Ordinance for the THIRD AND FINAL
TIME.
Alderman Knight moved, seconded by Alderman Wilson, that Ordinance
be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Ray, Wilson, Williamson, Keaton and Twitty voted AYE. Motion
received eight (8) affirmative votes, (0) negative votes. MOTION
CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 990 THIS 6TH DAY OF
MAY, 1993.
Mayor Swaim pointed out that this is the higher portion of land in
the Northlake Subdivision and City Engineer Reel said that it does
border on the proposed west boundary of said subdivision. He said
that they were advised by the Planning Commission that they, Mr.
Tommy Dupree and Mr. Jack Wilson who are the developers of the
parcel, upon annexation into the city, will have to allow for at
least two entrances and exits from the property before any lots can
be developed and sold for residential building. Be said that there
will have to be a box culvert installed and that Fawnwood and
Lynnwood Drive will be completed in the development.
He said that there were no objections to the annexation in the
hearings held by the county.
b. Request to extend Intern Program
Mayor Swaim pointed out that Miss Betty Anderson has been of great
help to the city since her employment as an intern from ASU and
that reta'ning her for the remainder of the year would enhance the
operations of the city government.
Other Council Members commended the good work that Miss Anderson
has done during her six month stay as an employee.
4
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 6, 1993
7:00 P.M. -7:55 P.M.
Alder.man Knight moved, seconded by Alder.man Williamson that Betty
Anderson be retained through 1993 with funding for salary to be
taken for.m Sales tax or Contingency. MOTION CARRIED.
c. "Clean-up" Plans for Rogers Road and Graham Road Landfills
Mayor Swaim related that as soon as EPA issued a ROD for the Rogers
and Graham Landfills, he began negotiations to pay for the clean-
up. He further related that those negotiations were ongoing for
approximately two years in which time EPA estimated that total cost
of clean-up for both landfills is seven million dollars
($7 ,000,000.00).
Mayor Swaim related that the negotiated agreement is for some cash
up front with in-kind work. He stated that EPA found only two
areas of approximately 375 cubic yards where materials needed to
be removed adding that the rest of the area needs ditches to be
filled in, removal of large vegitation and landscaping for proper
drainage. After consulting with various departments it was
determined that a great deal of the work can be done by city
employees with city equipment which consists of drilling three 25
foot wells, monitoring existing wells for 5 years and testing to be
done as needed, backfill, regrade and level excavated areas with 12
inches of top soil to cap, regrade the entire site, backfill all
ditches, ensure that drainage meets all requirements, maintain
fences, prepare a route for the removal of soils to the Vertac
Plant and provide a police escourt. He related that these things
would be done in lieu of cash.
Mayor Swaim stated that the first request for cash on the
Jacksonville Landfill was for one million seven hundred and nine
thousand dollars ($1,709,000.00) plus additional cost on mediation
relating that after negotiations, the agreement cash price is fifty
thousand ($50,000.00) per landfill site plus the in-kind work as
previously stated to replace any other cost.
Mayor Swaim related that the City could be held liable for the
entire cost, spending years in court defending the City's position,
adding that the other PRP's could also bring forth litigation on
their behalf. He futher related that the City has requested that
EPA grant a Consent Decree through the courts, which would set the
previous agreement cash price and protect the City of Jacksonville
from being sued by other PRP's.
5
115
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 6, 1993
7:00P.M. -7:55 P.M.
Mayor Swaim related that after the clean-up EPA may in turn go back
after the PRP's, Potentially Responsible Parties, for the balance
of the remainder owed. He further related that it will be opposed
by the other PRP' s, with no guarantee, adding that this is an
attempt to save the taxpayers a lot of money. He stated that it
has been long hard negotiations and that under the circumstances,
"we have done as well as we could, saving the taxpayers millions of
dollars". He pointed out that any remedial action of hazardous
waste will be done by EPA contractors, adding that once the
hazardous waste has been removed, there would be a letter from EPA
stating that it is clear for the City of Jacksonville to start the
agreed upon in-kind work. He expressed that he and involved
depa.rtments felt comfortable with the given time frame for
completion of the project stating that in order to do this
additional appointments of personnel have to be made. Be related
that EPA has agreed to furnish the Quailty Assurance Person if
requested in writing from the City, adding that Duane Reel will be
the lead person, followed by Skip Spears and Bob Martin.
Mayor Swaim related that the paper work will be tremendous as
everything done must be documented and spelled out in detail,
noting that Skip Spears has already prepared statements of work
reports.
Mayor Swaim related that even with passage of recent legislation
concerning the Super Fund and responsibli ty of Municipalities being
4%, that would still be more than the cost of t he proposed Consent
Decree with EPA.
Mayor Swaim related in response to a question from Alderman Wilson
that negotiations began as early as 1989, immediately after EPA
issued the ir Record of Decision concerning the sites.
Stating the desire to move forrr.rard, Mayor Swaim related that a
final draft with recent changes further p r otecting the city is
forthcoming, noting that insurance policies and bonding procedures
will follow Councils approva l.
City Attorney Robert Bamburg stated that minor changes in the
language will not affect the overall scope or nature of the
agreement.
Mayor Swaim related that in anticipation of the turn of events,
monies were set aside in the Sales Tax Fund.
6
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 6. 1993
7:00 P.M. -7:55 P.M.
Alderman Smith stated that Mayor Swaim should be commended for his
efforts concerning the negotiations involved with EPA.
Alderman Smith moved, seconded by Alderman Knight to authorize
Mayor Swaim to enter into a Consent Decree with EPA, with regard
to the "Clean-up" of Rogers Rd. and Graham Rd. landfills. MOTION
CARRIED.
Alderman wilson stated that having professionals on staff enables
us to complete the in-kind work required and saves money in the
long run.
Mayor Swaim concurred noting the difficulty if it were not for
someone in Skip Spears position.
APPOINTMENTS:
ANNOUNCEMENTS: a. Mayor Swaim announced that the LRAFB Air Show
would be held over the weekend, May 8th, and 9th.
b. Skip Spears announced that the SOLID WASTE MANAGEMENT has
contracted with Davis Tire of Little Rock, to receive old tires on
May 11th, form 9:00 a.m. to 3:30 p.m. at the Recycling Center in
Jacksonville; noting that there would be a fee of $1.00 per tire
for anyone wishing to turn in more than four tires in one day.
c. CDBG Director Tony Ply reminded the Mayor of the ~Public Hearing
to be held regarding allocation of $25,000.00 for a residence in
Sunnyside Hills Subdivision to house a Police Unit. Mr. Ply
related that the station will be considered a Community Service
Center located at 129 Wilson Street.
Mayor Swaim opened the Public Hearing at approximately 7:50 p.m.
In response to a question from Mrs. Betty Farris, president of the
local chapter of the NAACP, regarding the house being used as a
sub-station, Mayor Swaim replied that it would not be staffed with
policemen over any 24 hour period.
Mr. Ply related that efforts would be made during budget hearings
for 1994 to secure funding with regard to bicycle patrolmen.
Mayor Swaim voiced that hopefully existing funds could be used to
man a bicycle patrol.
7
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 6, 1993
7:00 P.M. -7:55 P.M.
Mayor Swaim closed the Public hearing at approximately 7:54 p.m.
ADJOURNMENT:
Alderman Wilson moved, seconded by Alderman Ray to adj ourJi at
approximately 7:55 p.m. MOTION CARRIED.
Respectfully,
~/A.~ LiaM. Leona
City Clerk-Treasurer
8
v c-
CITY OF JACKSONVILLE
TABULATION SHEET B:D NUMBER IAX019Q3
SANITATION TRUCK
QTY. I DESCRIPTION
1. I I Sanitation Truck
TOTAL PRICE
TERMS
RECOMMENDED BIDDER
DEPT.c::ani tatjon DATE 4-29-93 TIME 10: 30A. M.
I-lal t Bennett
Ford
AMOUNT
68630.00
Walt Bennett
Ford
Walt Bennett
Ford
AMOUNT
71175.42
OPENED BY Skip spears
TABULATED BY I..UL.I • ..J UIIII::OUl! ......__..,,,....
Robinson
International
River Cit:
Hydraulicf
Ar!DUNT
71175.42
2
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMBER IAX00793
TELECOMMUNICATION SYSTEM
QTY.
1.
DESCRIPTION
Telecommunications System
Trade In
Taxes
Maintenance
Sub-total
3rd year
4th year
5th year
TOTAL PRICE
TERMS
RECOMMENDED BIDDER
DEPT . POT ICE I GTE
1620.00
1701.00
1786.05
DATE t.-12-93
AT & T
AMOUNT
$40094.3
TIME 10 ;00
AMOUNT
OPENED BY Mayor Tommy Swaim
TABULA TED BY r. i z Tuck J '/'"
BCS NOVA
SYSTEMS
A~10UNT
"· .......... ·.··--· ·---~--------
CITY COUNCIL OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
MAY 20, 1993
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(Fire Dept.)
(Community Development)
(Police Dept. )
6. WATER DEPARTMENT:
7. SEWER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
a.
Regular City Council Meeting
May 6, 1993
Regular City Council Meeting
April 15, 1993
Regular Monthly Report/April
Regular Monthly Report/April
Regular Monthly Report/April
Discussion: Oakhurst Bid
ORDINANCE 992 (5-93) Ref:
REZONE from C-3 to R-1 the
Jenny Lynn Subdivision
b. ORDINANCE 993 (6-93) Ref:
a.
Closing the Undeveloped Portion
of Ivy Street
Request to accept bids:
Copiers for City Hall and the
Police Department
PARK & RECREATION DEPARTMENT
Mr. Steve Evans for a term to
expire 5/9/1998
IS\
187--
CITY COUNCIL AGENDA cont.
May 20, 1993
16. ANNOUNCEMENTS:
ADJOURNMENT
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 20, 1993
7:00 P.M. -7:40 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on May 20, 1993 at the regular meeting place of the
Council. Alderman Ray delivered the invocation after which Mayor
Tommy Swaim led the standing audience in the "Pledge of Allegiance"
to flag.
ROLL CALL:
Williamson,
(9), ABSENT
7:10 p.m.
quorum.
Aldermen: Knight, Smith, Sansing, Ray, Wilson,
Keaton and Twitty answered ROLL CALL. PRESENT NINE
TWO (1). Alderman Fletcher arrived at approximately
Mayor Swaim also answered ROLL CALL and declared a
Others present for the meeting: City Attorney Robert E. Bamburg,
Deputy City Clerk Susan Goings, Mayoral Aide Michael Beeman, City
Engineer Duane Reel, Public Works Coordinator Skip Spears, CDBG
Director Tony Ply, Fire Chief Rick Ezell, Board of Adjustment
Chairman and Vice President of the Planning Commission Art Brannen,
Intern from ASU Betty Anderson, Mrs. Judy Swaim, other city
employees, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of May 6, 1993 for study and action at the next Regular
City Council Meeting.
At this time City Clerk Lu Leonard noted an addendum to the minutes
of May 6, 1993, which will be presented at the next Regular City
Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Wilson moved, seconded by Alderman Smith that the minutes
of the April 15, 1993 Regular City Council Meeting be APPROVED.
MOTION CARRIED.
CONSENT AGENDA: a. FIRE DEPARTMENT Regular Monthly Report/May,
1993 b. CDBG Regular Monthly Report/May, 1993 c. POLICE
DEPARTMENT Regular Monthly Report/May, 1993.
FIRE DEPARTMENT: MAY 1993
Alderman Smith moved, seconded by Alderman Wilson that the Monthly
Report of the Jacksonville Fire Department for May, 1993 be
APPROVED. Said report reflects an estimated fire loss of
$234,400.00. ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray,
Wilson, Williamson, Keaton and Twitty voted AYE. MOTION CARRIED.
1
CDBG: MAY 1992
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 20, 1993
7:00 P.M. -7:40 P.M.
Alderman Smith moved, seconded by Alder.man Wilson that the Regular
Monthly Report of the CDBG Department be APPROVED. Said report
reflects the following for May: Infor.mational Meetings 1, King
Street Acquisition deeds files 1, mortgage release filed 1, REHAB:
Letters 3, Write-ups 3, Interim Inspections 18, Project Close-outs
2, Bid Openings 3, HOME Projects submitted 2, HOME Project ready
for review 1, PUBLIC WORKS: Advertisement 1, Proposals 2, Pre-
construction conference 1, Interim Inspections 6, Meetings 2, NAHRO
Conference 1. ROLL CALL: Aldermen: Knight, Smith, Sansing,
Ray, Wilson, Williamson, Keaton and Twitty voted AYE. MOTION
CARRIED.
POLICE DEPARTMENT: MAY 1993
Alderman Smith moved, seconded by Alderman Wilson that the Regular
Monthly Report of the Jacksonville Police Department be APPROVED.
Said report revealed the following: COMPUTER COLLECTION
$55,715.83, MISCELLANEOUS PAYMENTS $2,049.01, REPORT COPIES $514.50
FOR A TOTAL OF $58,279.34 COLLECTED for the month of May. ROLL
CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson, Williamson,
Keaton and Twitty voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
SEWER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: Discussion Oakhurst Bid
Mayor Swaim related that the two year design phase of this drainage
project completed by City Engineer Reel consisted of the area at
the end of Oakhurst street crossing North Jeff Davis going in
behind Oakhurst and running beside Rebsamen Hospital and finally
draining into the Rocky Branch Creek. He further related that due
to the complexity of the project, no bids were received after
advertisement adding that the project has been re-advertised with
a broader scope including "Trade Magazines", working with the Small
Business Administration and other entities who might be helpful in
locating contractors.
2
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 20, 1993
7:00 P.M. -7:40 P.M.
Mayor Swaim related that the flow of water makes a 90 degree turn
at the end of Oakhurst Street, adding that a box may be designed to
go underneath the Street to catch the water and bring it
underground into the ditch that runs behind the houses. He further
related that the street itself becomes a drainage ditch when it
rains heavily.
Mayor Swaim stated that other smaller drainage projects were in the
works with funding from Street Drainage.
Drainage on Stone Street and Railroad OverPass
Discussion ensued as to the re-bidding of the drainage project by
Stone Street and underneath the railroad overpass, since only one
bid was received.
City Engineer Reel related the possibility of negotiating the price
with the contractor for the Stone Street area and phasing the
remander of the project with consideration given to priority
ditches.
City Engineer Reel related that the Highway Department has agreed
to fix the drainage that has been plugged underneath the railroad
overpass and that at the request of the city will wait until school
is dismissed for the summer, so as not to cause a conflict with the
children leaving school each afternoon. He further related that
these efforts will be coordinated with the city.
PARKS AND RECREATION DEPARTMENT:
SANITATION:
PLANNING COMMISSION: a. ORDINANCE 992 (#5-93)
AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE,
ARKANSAS, (GENERAL LOCATION: PROPERTY ON NORTHEASTERN BETWEEN
SAINT STEPHEN'S EPISCOPAL CHURCH AND FOXWOOD DRIVE); AMENDING
ORDINANCE NUMBER 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS;
AND, FOR OTHER PURPOSES.
Alderman Wilson moved, seconded by Alderman Keaton that Ordinance
be placed on FIRST READING. ROLL CALL: Aldermen Knight, Smith,
Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted
AYE. Motion received nine (9) affirmative votes. 0 negative
votes. MOTION CARRIED. Ordinance read FIRST TIME by Robert
Bamburg.
3
I~
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 20, 1993
7:00 P.M. -7:40 P.M.
Alderman Keaton moved, seconded by Alderman Ray, to suspend the
rules and dispense with the reading of Ordinance 992 in its
entirety.
Mayor Swaim related that the property in question is located from
Foxwood Drive to Stephens Church facing Northeastern.
In response to a question posed by Alderman Smith, City Engineer
Reel related that the proposed property was zoned C-3 when it was
annexed into the city, adding that the property directly behind it
is zoned C-1.
ROLL CALL: Aldermen Knight, Smith, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Sansing moved, seconded by Alderman Wilson that Ordinance
be ACCEPTED on FIRST READING. ROLL CALL: Aldermen Knight, Smith,
Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted
AYE. Motion received (9) affirmative votes. (0) negative
votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING.
Alderman Smith moved, seconded by Alderman Wilson to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen Knight, Smith; Sansing, Ray, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE. Motion received nine (9) affirmative
votes. (0) negative votes. MOTION CARRIED. Whereupon, Robert
Bamburg read the Ordinance for the SECOND TIME.
Alderman Smith moved, seconded by Alderman Sansing, to suspend the
rules and place the Ordinance on THIRD AND FINAL READING. ROLL
CALL: Aldermen Knight, Smith, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. Motion received nine (9)
affirmative votes. (0) negative votes. MOTION CARRIED.
Alderman Keaton moved, seconded by Alderman Wilson, that Ordinance
be APPROVED AND ADOPTED. ROLL CALL: Aldermen Knight, Smith,
Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted
AYE. Motion received nine (9) affirmative votes. (0) negative
votes. MOTION CARRIED.
ORDINANCE APPROVED, ADOPTED AND NUMBERED 992 THIS 20TH DAY OF
MAY, 1993.
4
b. ORDINANCE 993 (#6-93)
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 20, 1993
7:00 P.M. -7:40 P.M.
AN ORDINANCE VACATING AND CLOSING THAT UNDEVELOPED PORTION OF IVY
DRIVE IN THE CITY OF JACKSONVILLE, ARKANSAS, (GENERAL LOCATION:
BETWEEN PINE DRIVE AND PLUMMER STREET OFF OF NORTHEASTERN AVENUE);
AND, FOR OTHER PURPOSES.
Mayor Swaim related this is an original part of the bomber base
subdivision stating that the property owners adjoining Ivy Drive
have agreed to the street closing recommended by the Planning
Commission.
City Engineer Reel related that it consists of the east 240' of Ivy
Drive.
Alderman Wilson moved, seconded by Alderman Keaton that Ordinance
be placed on FIRST READING. ROLL CALL: Aldermen Knight, Smith,
Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted
AYE. Motion received nine (9) affirmative votes. 0 negative
votes. MOTION CARRIED. Ordinance read FIRST TIME by Robert
Bamburg.
Alderman Ray moved, seconded by Alderman Sansing, ~o suspend the
rules and dispense with the reading of Ordinance 993 in its
entirety.
At this time City Attorney Robert Bamburg read the General Location
of the above mentioned property described as Ivy Dr~ve.
ROLL CALL: Aldermen Knight, Smith, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Ray that Ordinance be
ACCEPTED on FIRST READING. ROLL CALL: Aldermen Knight, Smith,
Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted
AYE. Motion received (9) affirmative votes. (0) negative
votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING.
Alderman Sansing moved, seconded by Alderman Ray to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen Knight, Smith, Sansing, Ray, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE. Motion received nine (9) affirmative
votes. (0) negative votes. MOTION CARRIED. Whereupon, Robert
Bamburg read the Ordinance for the SECOND TIME.
5
181
\BS
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 20, 1993
7:00 P.M. -7:40 P.M.
Alderman Ray moved, seconded by Alderman Sansing, to suspend the
rules and place the Ordinance on THIRD AND FINAL READING. ROLL
CALL: Aldermen Knight, Smith, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. Motion received nine (9)
affirmative votes. (0) negative votes. MOTION CARRIED.
Alderman Wilson moved, seconded by Alderman Ray, that Ordinance be
APPROVED AND ADOPTED. ROLL CALL: Aldermen Knight, Smith,
Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted
AYE. Motion received nine (9) affirmative votes. (0) negative
votes. MOTION CARRIED.
ORDINANCE APPROVED, ADOPTED AND NUMBERED 993 THIS 20TH DAY OF
MAY, 1993.
GENERAL: Request to ACCEPT Bids: Copiers for City Hall and the
Police Department.
Mayor Swaim related that the same specs were used for advertisement
on both the bids. He further related that the Police Department
had not budgeted for the entire expenditure, planning instead to
lease a copier for a year. He stated that under closer
investigation the lease plan proved to be less cost efficient.
Mayor Swaim contended that funds are available at Council's
pleasure to appropriate from the Equipment Fund to cover the
expenditure shortage for the Police Department copier or wait to
re-budget for the entire expenditure next year.
He related that the necessary funds for the City Hall copier have
been set aside, adding that it needed funds for the Police
Department copier could also be appropriated from the Equipment
Fund.
Alderman Ray moved, seconded by Alderman Wilson to ACCEPT the low
bid from Central Copiers of $8.941.59 per copier. With the balance
for the Police copier to be financed from the Equipment Fund as
well as the entire appropriated amount for the City Hall copier.
MOTION CARRIED.
APPOINTMENTS: Parks and Recreation Commission: Appointment of
Mr. Steve Evans for a term to expire 5/9/1998.
Mayor Swaim related that Mr. Evans is the owner and operator of a
Jacksonville Guitar Shop and has served on the committee for the
Parks Building.
6
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
MAY 20, 1993
7:00 P.M. -7:40 P.M.
Alderman Smith moved, seconded by Alderman Wilson to APPROVE the
appointment of Mr. Steve Evans to the Parks and Recreation
Commission for a term to expire 5/9/1998.
At this time Mayor Swaim presented Mr. Doyle Webb with a placque of
appreciation for his years of dedication and service wit h the
Parks and Recreation Commission.
ANNOUNCEMENTS:
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:40 p.m.
MOTION CARRIED.
Respectfully,
-=-I J~ MAYOR~~ ~-
7
'.
0 o-
>I . .
CITY OF JACKSONVILLE
TABULATION SHEET BID
COPIERS
DESCRIPTION I
1. City Hall
Second Year Maintenance
2. I I Police
Second Year Maintenance
3. Optional
Second Year Maintenance
TOTAL PRICE
TERMS
RECOMMENDED BIDDER
DATE 5-10-93 TIME 10·<0 AM
CITY BUSINESS / COPY SYSTE i'J S CENTRAL COP
MACHINES
AMOUNT I
9,717.381
1,650.001 I 1800.00
9,717.38 10286.49
1,980.00 2160.00 1' 530 .nnl
2,220.78 No 1, 472.781
11o.oo I I Bid I I 85.001
One year maintenance included in bid price
OPENED BY I 11 I eanard
TABULATED BY Liz tnck
RALPI:I CRO Y &
ASSOCIATES
I
"""" ""' I 2489.
I 360 .
AHOUNT
I
I f
j
CITY COUNCIL OF JACKSONVILLE, ARKANSAS
A G E N D A
REGULAR CITY COUNCIL MEETING
1. OPENING PRAYER:
2 . ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
(Municipal Court)
(Animal Control)
6. WATER DEPARTMENT:
7. SEWER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14.GENERAL:
a .
b .
JUNE 3, 1993
Regular City Council Meeting
May 20, 1993
Regular City Council Meeting
May 6, 1993
Regular Monthly Report/April
Regular Monthly Report/May
Request to Accept Bid:
Oakhurst Drainage Project
(Mayor Swaim)
a.
b.
c.
DISCUSSION: Resolution to
the Public Service Commission
regarding GTE (Mayor Swaim)
ORDINANCE 994 (#7-93)
Approving and Adopting the
Jacksonville Safety Manual
(Mayor Swaim)
CDBG Request to Re-bid the
Sunnyside Hills Water Main
Project Phase V
(Mayor Swaim)
CITY COUNCIL AGENDA continued
JUNE 3, 1993
15.APPOINTMENTS:
16.ANNOUNCEMENTS:
ADDITION TO THE AGENDA:
ADJOURNMENT
Recycling Tire Pick-up
Tuesday June 8, 1993
From 9:00 a.m. to 3:30 p.m.
Dedication of the Marshal
Smith Memorial Playground
July 1st at 10:30 a.m.
Purchase of service revolvers by
twenty-year retiring officers
ORDINANCE 995 (#8-93) Adopting and
Approve Policy regarding proper
Disbursement of Personal Property
owned by the City of Jacksonville
... _. .._ _M _____ ,u __ _.... __ ................................ _..~·--•·~.._.. -· •·"'""-'·
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 3, 1993
7:00 P.M. 8:15 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on June 3, 1993 at the regular meeting place of the
Council. Alderman Fletcher delivered the invocation after which
Mayor Tommy Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: Alde~en: Knight, Smith, Ray, Wilson, Williamson, and
Keaton answered ROLL CALL. PRESENT EIGHT (8), ABSENT TWO (2).
Alderman Twitty arrived at approximately 7:04 p.m.
Mayor Swaim also answered ROLL CALL and declared a quorum.
Others present for the meeting: City Attorney Robert E. Bamburg,
Deputy City Clerk Susan Goings, Mayoral Aide Michael Beeman, Asst.
to the Mayor Betty Anderson, City Engineer Duane Reel, Public Works
Coordinator Skip Spears, CDBG Director Tony Ply, Fire Chief Rick
Ezell, Police Chief Don Tate, Parks and Recreation Director
Annabelle Davis, President of the local chapter of the NAACP Mrs.
Betty Farris, Vice President of the local chapter of the NAACP Mr.
Charles LaBron, Mrs. Judy Swaim, other city employees, interested
citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of May 20, 1993 for study and action at the next Regular
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Wilson moved, seconded by Alderman Smith that the minutes
of the May 6, 1993 Regular City Council Meeting, with addendum of
paragraph C of page seven (7) and eight (8), be APPROVED. MOTION
CARRIED.
CONSENT AGENDA: a. MUNICIPAL COURT Regular Monthly Report/April,
1993. b. ANIMAL CONTROL Regular Monthly Report/May 1993.
MUNICIPAL COURT: APRIL 1993
Alderman Wilson moved, seconded by Alderman Knight that the monthly
report for April 1993 from Probation Officer Mike Mahone be
APPROVED. Said report reflects cases month ending March 1993, 127.
Cases added in the Month of April 1993, 1, Probations completed,
Month ending April 30, 1993, 5, TOTAL CASES AS OF APRIL 30, 1993,
123, Number of Juveniles on Probation, 0. ROLL CALL: Aldermen
Knight, Smith, Ray, Wilson, Fletcher, Williamson, and Keaton voted
AYE. NAY 0. MOTION CARRIED.
1
·····-·· -·-···-·-· -· ---'--~--·
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIJ .. MEETING
JUNE 3, 1993
7:00 P.M. 8:15 P.M.
ANIMAL CONTROL: MAY 1993
Alde~an Wilson moved, seconded by Alderman Knight to APPROVE the
monthly Animal control Report for the month of May 1993. Said
report reflects the following: CONTRIBUTIONS $ 125.00,
ADOPTIONS/FINES $ 648.50, SECURITY DEPOSITS $ 175.00 for a total of
$ 948.50. ROLL CALL: Aldermen Knight, Smith, Ray, Wilson,
Fletcher, Williamson, and Keaton, voted AYE. NAY 0. MOTION
CARRIED.
WATER DEPARTMENT:
SEWER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: Request to Accept Bid/Oakhurst Drainage
Project.
Mayor Swaim related that the low bidder of Building & Utilities
Construction has requested by letter to withdraw his bids from the
Oakhurst Drainage Project due to an error he made as a result of
leaving out the cost of labor in the final bid projection. The
other requested bid withdrawal is for the Stonewall Drainage
Project. He further voiced that legally, the Council can accept
the next low bid.
City Engineer Reel related that he informed Mr. Lambert of Lambert
Construction that he would need to provide references before the
Council could award the contract to him due to the fact that the
City is not familiar with his company or their services.
Alde~an Twitty arrived at approximately 7:04 p.m.
Alderman Wilson moved, seconded by Alderman Knight to ACCEPT the
next low bid of $170,089.00 from Lambert Construction pending
verification of references for services and to allow Building and
Utility Construction to withdraw from the Oakhurst Drainage
Project.
It was pointed out by Alderman Knight that Building & Utilities
Construction would still be low bidder with labor cost added.
Mayor Swaim related that it was not allowable to change a bid once
it has been submitted.
2
r
' 0 ~· U ~ -~•'LO>• .~ .... 00 ,, ... ,,,,O•O_ .... ...---~ ... --~ .... -~ ... ------·-·-,,.,._..-........ L .... ._., ...... O_ ........................... ._ ,, _,,_ .... ---·-
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 3, 1993
7:00 P.M. 8:15 P.M.
Discussion ensued as to the feasibility of keeping the 5% bid bond
posted by Building & Utilities Construction in regard to the
Oakhurst Drainage Project.
Alderman Williamson raised the question of why Building & Utilities
Construction requested removal of bid from the second project known
as the Stonewall Drainage Project.
Mayor Swaim expressed unease at letting him back out from one
project and remain in the other, 1stating that other contrac'tors may
not want to bid competitively with Building & Utilities
Construction in the future.
After general discussion from Council, Mayor Swaim stated that re-
bidding the Stonewall Drainage Project would be difficult since bid
prices have already been exposed.
At this time Mayor Swaim re-stated the motion before the floor.
MOTION CARRIED.
Mayor Swaim noted that it is Council's privilege to ask Building &
Utilities Construction to forfeit the bid bonds.
Alderman Williamson sited that it sets a precedence, stating that
an error on behalf of the contractor is the reason for posting a
bid bond adding that it is the same as insurance.
Mayor Swaim stated that withdrawal from a bid of this nature has
not happened in the past, quoting the $60,000.00 difference from
Building & Utilities Constr uction.
Alderman Wilson stated that it is obvious that Building & Utilities
Construction made a serious error, that if the difference was
$5,000.00 or in that area, he would be more interested in holding
the company to its obligations and/or keeping the b i d bond if they
wanted to withdraw; adding that Building & Utilities withdrew an
accurate and low bid willingly from the Stonewall project which
makes for a bit of an offset. He further stated that if he had not
done so he would be in favor of keeping the bid bond.
Alderman Williamson stated that a bid bond protects both the City
and the contractor and feels Building & Utilities should be asked
to forfeit the bid bond.
3
19~
-----
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 3, 1993
7:00P.M. 8:15 P.M.
Discussion ensued as to the feasibility for the City if Building &
Utilities Construction is allowed out of the Stonewall Drainage
Project.
Alderman Wilson moved, seconded by Alderman Knight to ACCEPT the
bid of $34, 7 52. 00 from S. & • J Construction on the Stonewall
Drainage Project.
City Engineer Reel related that he asked for documentation
regarding error in the bid of the Oakhurst Project but has not
received word from Building & Utilities Construction.
Alderman Wilson stated that he would like to amend his previous
motion to state he did not want to allow acceptance of the bid from
Building & Utilities Construction.
A voice vote was taken at this time on the amendment to allow
Building & Utilities Construction to withdraw their bid from the
Stonewall Drainage Pr oject.
Alderman Wilson moved, seconded by Alderman Knight to amend the
original motion and allow Building & Utilities Construction to
withdraw their bid from the Stonewall Drainage Project. ALDERMAN
WILLIAMSON VOTED NAY. MOTION CARRIED.
Mayor Swaim related that the amendment passed. He then stated the
original motion to accept the S. & J. Construction bid for
$34,752.00.
ALDERMAN WILLIAMSON ABSTAINED. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Knight to retain the bid
bond on the Oakhurst Drainage Project.
Alderman Ray related he did not feel the City should retain the bid
bond and reminded the Council of the difficulty in receiving bids
on the Drainage Project the f irst time it was advertised. He
stated that he felt like it would be unjustifiable to retain the
bid bond in view of the type of error made adding that it is good
to have someone to compromise with when a mistake is made.
Alderman Williamson reiterated that the purpose of the bid bond is
for when you do make an error; it is there to cover you.
A discussion ensued regarding documentation in regard to the error
made by Building & Utilities Construction and the possibility of
retaining the bid bond on the Oakhurst Drainage Project.
4
. " ... ... ... . ... ',,.. ___ .,............. . --• __________ ,.,,.._....,. __ ,,~...__._.__._,,_ ... ~-· '"'L"
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 3, 1993
1:00 P.M. 8:15 P.M.
Alderman Keaton stated that he was inclined to release Building &
Utilities Construction from the contract and bid bond on the
Oakhurst Drainage Project, stating that he felt a mistake of this
nature could happen and is understandable. He further stated that
the Stonewall Drainage Project was independently bid from the
Oakhurst Project, adding that he felt Building & Utilities
Construction should not be released from the bid bond on the
Stonewall Drainage Project because of an error made on the other
project.
He concluded with saying that the City should keep the bid bond on
the Stonewall Project if it awards the project to the next low
bidder.
Alderman Wilson moved, seconded by Alderman Williamson to table the
motion to retain the bid bond on the Oakhurst Drainage Project,
until a further report from the City Engineer with a recommendation
from the Mayor and the City Engineer as to the best interest of the
City. MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Smith to hold the bid bond
on Stonewall Drainage Project posted by Building & Utilities until
the next council meeting.
Alderman Keaton requested that Building & Utilities acknowledge to
the City Engineer the reason he wants to be relieved from the
Stonewall Drainage Project.
MOTION CARRIED.
Mayor Swaim clarified that both drainage projects were awarded and
that the issue before Council for a later date is the bid bonds on
both Oakhurst and Stonewall posted by Building & Utilities
Construction.
PARKS & RECREATION DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: a. Discussion concerning a Resolution to the Public
Service Commission regarding GTE service.
Mayor Swaim related that GTE is a good corporate customer and that
service has improved.
5
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 3, 1993
7:00 P.M. 8:15 P.M.
He further related that he felt some concerns over the merger
between GTE and Conte! regarding future services provided to the
citizens of Jacksonville.
Alderman Wilson suggested that GTE make a presentation at the next
City Council Meeting to provide information about the changes.
Mayor Swaim introduced Mr. Richard Harrison who is the manager of
the local GTE office.
Mr. Richard Harrison thanked the Council for the opportunity to
address all concerns expressed. He related that GTE is governed by
the Public Service Commission and they far exceed standards set by
them. He further related that approximately fifty (50) employees
remain in the Jacksonville area. He explained that the re-
organization process and all the changes were due to economics.
He assured Council that the manager position would remain filled in
Jacksonville adding that all manager changes should be completed by
the end of July.
Mayor Swaim related that he needed assurances that personal service
would be provided the citizens of Jacksonville, stressing the
importance of availability at a centrally located office. He
expressed concerns for the three main areas of service coverage
to the City as being Police, Fire and Hospital.
Mr. Harrison continued to explain the position of the company with
regard to retirement of employees, personal customer service, and
repair service.
Consensus of the Council was that GTE make a presentation in the
near future with regard to company status within the community.
b. ORDINANCE 994 (#7-93)
AN ORDINANCE APPROVING AND ADOPTING THE JACKSONVILLE SAFETY MANUAL
FOR GUIDANCE AND USE BY ALL CITY EMPLOYEES; AND, FOR OTHER
PURPOSES.
Alderman Williamson noted that Ms. Betty Anderson has spent a lot
of time on the changes in the manual and that City Attorney Robert
Bamburg has approved the changes for legal purposes.
Alderman Fletcher moved, seconded by Alderman Knight that Ordinance
be placed on FIRST READING.
6
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 3, 1993
7:00 P.M. 8:15 P.M.
City Attorney Bamburg related that the need to adopt by Ordinance
rather than Resolution is that as an Ordinance it is more of a
directive of the Council, whereas a Resolution is more of a
recommendation.
Mayor Swaim related that each Department Head has had the
opportunity for input.
In response to a question from Alderman Ray, Betty Anderson related
that MASA mask would be covered in the "Employee Right to Know Act"
instead of the Safety Manual.
Mr. Beeman related that no employee should handle toxic materials
adding that the fire department would respond to handle any toxic
materials.
ROLL CALL: Alderman Knight, Smith, Ray, Wilson,
Williamson, Keaton voted AYE. Motion received
affirmative votes. 0 negative votes. MOTION CARRIED.
read FIRST TIME by Robert Bamburg.
Fletcher,
seven (7)
Ordinance
Alderman Ray moved, seconded by Alderman Wilson, to suspend the
rules and dispense with the reading of Ordinance 994 in its
entirety. ROLL CALL: Alderman Knight, Smith, Ray, Wilson,
Fletcher, Williamson, Keaton voted AYE. Motion received seven (7)
affirmative votes. 0 negative votes. MOTION CARRIED.
Alderman Wilson moved, seconded by Alderman Ray that Ordinance be
ACCEPTED on FIRST READING. ROLL CALL: Alderman Knight, Smith,
Ray, Wilson, Fletcher, Williamson, Keaton voted AYE. Motion
received seven (7) affirmative votes. 0 negative votes. MOTION
CARRIED. ORDINANCE ACCEPTED ON FIRST READING.
Alderman Wilson moved, seconded by Alderman Ray to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Alderman Knight, Smith, Ray, Wilson, Fletcher, Williamson, Keaton
voted AYE. Motion received seven (7) affirmative votes. 0
negative votes. MOTION CARRIED. Whereupon, Robert Bamburg read
the Ordinance for the SECOND TIME.
Alderman Fletcher moved, seconded by Alderman Ray, to suspend the
rules and place the Ordinance on THIRD AND FINAL READING. ROLL
CALL: Alderman Knight, Smith, Ray, Wilson, Fletcher, Williamson,
Keaton voted AYE. Motion received seven (7) affirmative votes. 0
negative votes. MOTION CARRIED. Whereupon, Robert Bamburg read
the Ordinance for the THIRD AND FINAL TIME.
7
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 3, 1993
7:00 P.M. 8:15 P.M.
Alderman Fletcher moved, seconded by Alderman Knight, that
Ordinance be APPROVED AND ADOPTED. ROLL CALL: Alderman Knight,
Smith, Ray, Wilson, Fletcher, Williamson, Keaton voted AYE. Motion
received seven (7) affirmative votes. 0 negative votes. MOTION
CARRIED.
ORDINANCE APPROVED, ADOPTED AND NUMBER 994 THIS 3RD DAY OF JUNE,
1993.
c. CDBG/Request to Re-bid: Sunnyside Hills Water Main Project
Phase v.
Mayor Swaim related that the only bid received was an over bid,
adding that the Water Commission has voted not to accept the bid
and has asked Council to do the same.
Alderman Knight moved, seconded by Alderman Wilson to reject the
bid received and re-bid the project. MOTION CARRIED.
ANNOUNCEMENTS:
Mayor Swaim related that Recycling Center will host another Tire
Pick-up, Tuesday B, 1993 from 9:00 a.m. to 3:30 p.m. He further
related that the service will be provided every month on the second
Tuesday of each month until the demand becomes less.
Mayor Swaim announced a tentative date for the dedication of the
Marshal Smith Memorial Playground; July 1, 1993 at 10:30 a.m.
He further announced that the Recycling Center received another
boost when an article written by Michael Beeman on yard waste and
composting was featured in "Public Works" magazine.
ADDITION TO AGENDA:
The following item was introduced by Mayor Swaim, the purchase of
service revolvers by twenty year retiring officers.
Mayor Swaim pointed out that the Ordinance 945 clearly states in
the second paragraph, section one, second paragraph, that this
exemption will not apply to the purchase of any service revolver if
the department replaces current regular issued service revolvers
with automatic weapons. He related that Alderman Sansing who is on
the police committee, stated to him that he did not feel
comfortable allowing police officers to purchase the automatic
weapons unless the Ordinance was changed.
B
. ·~--· ...... --... -..-. .,__ _ _.._ ................. _, ...................... ____ .,_....,_._.......__.,._, .. """"-' .....__--·-
CITY OF JACKSONVILLE 1 ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 3, 1993
7:00 P.M. 8:15 P.M.
He further related that it was Alderman Sansing's recommendation
that the Council purchase a 38 revolver for retiring officers
adding that the nine millimeter has only been in use 30 days.
Alde~an Keaton moved, seconded by Alde~an Knight to suspend the
rules and place the item of the purchase of service revolvers by
retiring police officers on the agenda. MOTION CARRIED.
Mayor Swaim related that the retiring officer in question would
like to purchase the newly service issued semi-automatic weapon.
Chief Tate related that a Smith and Wesson 357 magnum could be
purchased for approximately $ 350.00 adding that the cost of the
new weapons with trade-in is about the same price, $ 450.00 with no
trade-in.
Alderman Ray stated that he would not have a problem with the
purchase if the weapons were not brand new.
Alderman Knight reminded Council that there was much debate when
the Ordinance came before Council with the outcome being that
police officers would be allowed to purchase their standard issued
service revolvers for one dollar.
Mayor Swaim noted that there are eight police officers that could
retire within the next two to three years and at least three that
qualify for retirement now and eight more in the next five years.
Discussion ensued as to the difference between semi-automatic and
automatic.
Alderman Fletcher stated that it is relatively less expensive to
allow an officer to purchase his gun as compared to the money spent
training officers who do not stay with the department twenty years.
Mayor Swaim related that the Ordinance would need to be amended in
order to legally allow police officers to purchase the standard
issued semi-automatic weapons.
Alde~an Ray moved that this item of business be tabled until the
next Regular Council Meeting. MOTION DIES FOR LACK OF A SECOND.
Alderman Keaton moved, seconded by Alderman Smith to suspend the
rules and place Ordinance 995 on the agenda. ROLL CALL: Alderman
Knight, Smith, Wilson, Fletcher, Williamson, Keaton voted AYE.
Alderman Ray voted NAY. Motion received six (6) affirmative votes.
1 negative vote(s). MOTION CARRIED.
9
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 3, 1993
7:00 P.M. 8:15 P.M.
City Attorney Bamburg requested a few minutes be given him for
preparation of the Ordinance.
During that time Mayor Swaim announced the Arkansas Municipal
League's 59th Annual Convention will be held July 14th through the
16th at the Excelsior Hotel and Statehouse Center in Little Rock
requesting person desiring to attend to contact his office no later
than Tuesday, June 8, 1993 to register for the meetings.
In response to a question from Alderman Fletcher, Mayor Swaim
related that in regard to the Marshall Road Drainage Project there
would be some field dirt and shrubs would be placed between the
right of way and the brick wall at the site.
ORDINANCE 995
AN ORDINANCE TO ADOPT AND APPROVE A POLICY REGARDING PROPER
DISBURSEMENT OF PERSONAL PROPERTY OWNED BY THE CITY OF
JACKSONVILLE, ARKANSAS; AMENDING ORDINANCE NO. 945; DECLARING AN
EMERGENCY; AND, FOR OTHER PURPOSES.
Alderman Keaton moved, seconded by Alderman Williamson that
Ordinance be placed on FIRST READING. ROLL CALL: Alderman Knight,
Smith, Wilson, Fletcher, Williamson, Keaton voted AYE. Alderman
Ray voted NAY. Motion received six (6) affirmative votes. 1
negative vote(s). MOTION CARRIED. Ordinance read FIRST TIME by
Robert Bamburg.
It was noted by Alderman Keaton that he felt the verbiage in
paragraph two needed to be changed to read standard department
issue hand-held service weapon at the time of retirement.
City Attorney re-read with verbiage change.
Alderman Wilson moved, seconded by Alderman Knight that Ordinance
be ACCEPTED on FIRST READING. ROLL CALL: Alderman Knight, Smith,
Wilson, Fletcher, Williamson, Keaton voted AYE. Motion received
six (6) affirmative votes. 1 negative vote(s). MOTION CARRIED.
ORDINANCE ACCEPTED ON FIRST READING.
Alderman Smith moved, seconded by Alderman Knight to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Alderman Knight, Smith.
At this time Alderman Keaton was recognized by Mayor Swaim to
address the Council.
10
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 3, 1993
7:00 P.M. 8:15 P.M.
His comments were directed to Alderman Ray regarding passage of the
ordinance: 7 votes were needed to place the ordinance on second
reading with a request that he reconsider and cast a positive vote
for the ordinance.
ROLL CALL RESUMED:
Aldermen: Ray, Wilson, Fletcher, Williamson, Keaton voted AYE.
Motion received seven (7) affirmative votes. 0 negative votes.
MOTION CARRIED. Whereupon, Robert Bamburg read the Ordinance for
the SECOND TIME.
Alderman Wilson moved, seconded by Alderman Knight, to suspend the
rules and place the Ordinance on THIRD AND FINAL READING. ROLL
CALL: Alderman Knight, Smith, Ray, Wilson, Fletcher, Williamson,
Keaton voted AYE. Motion received seven (7) affirmative votes. 0
negative votes. MOTION CARRIED. Whereupon, Robert Bamburg read
the Ordinance for the THIRD AND FINAL TIME.
Alderman Fletcher moved, seconded by Alderman Wilson, that
Ordinance be APPROVED AND ADOPTED. ROLL CALL: Alderman Knight,
Smith, Ray, Wilson, Fletcher, Williamson, Keaton voted AYE. Motion
received seven (7) affirmative votes. 0 negative votes. MOTION
CARRIED.
Alderman Fletcher moved, seconded by Alderman Smith, that the
EMERGENCY CLAUSE be APPROVED AND ADOPTED. ROLL CALL: Alderman
Knight, Smith, Ray, Wilson, Fletcher, Williamson, Keaton voted AYE.
Motion received seven (7) affirmative votes. 0 negative votes.
MOTION CARRIED.
ORDINANCE APPROVED, ADOPTED AND NUMBER 994 THIS 3RD DAY OF JUNE,
1993.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 8:15 p.m.
Respectfully,
d£.)0.~
Lu lw M. Leonar
City Clerk-Treasurer
11
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0
(tS
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMBER IAX001893
STONEilAIL DRAINAGE
QTY. DESCRIPTION
1. Drainage Project
TOTAL PRICE
TERHS
RECOMMENDED BIDDER
DEPT .s:rn.EEI:
Buildings &
Utilities Const.
7,915.00
DATE 5-27-93
,752.00
TI~:E 10·1'i am
AMOUNT
OPENED BY Dnane Reel fJ Q · .
TABULATED BY Li z n iCk f~; 0 !
AMOUNT
t
I
I
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I
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMBER JAX001793 DEPT.SIREET DATE 5-27-93 TIME 10:00 a.m.
OAKHURST DRAINAGE
Building & I S & J Construction I Lambert .
Utilities Canst. Construct1on
QTY. -DESCRIPTION
' '
1. Drainage Project ,487. I$181,694.J
TOTAL PRICE
TERMS
RECOMMENDED BIDDER
~
0
{)
OPENED BY Duane Reel 0~ ; -
TABULATED BY Liz Thck 4 ~··
r-
i
AH OUNT j . . ' ' ..
I I ~193,216.00 I
I
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CITY OF JACKSONVILLE
AGENDA
REGULAR CITY COUNCIL MEETING
1. OPENING PRAYER:
2 • ROLL CALL:
3. PRESENTAITON OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
(Community Development)
(Fire Department)
6. WATER DEPARTMENT:
7. SEWER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS AND REC. DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
JUNE 17, 1993
a.
b.
Regular City Council Meeting
June 3, 1993
Regular City Council Meeting
May 20, 1993
Regular Monthly Report/May
Regular Monthly Report/May
Report from City Engineer
Ref: Oakhurst and Stonewall
Drainage Bids
Request to accept FINAL PLAT
FOXWOOD SUBDIVISION PHASE D(
a. PRESENTATION OF 1992 AUDIT
b. DISCUSSION: COMMUNICATION
EQUIPMENT
I
CITY COUNCIL AGENDA continued
JUNE 17, 1993
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
c. DISCUSSION: PURCHASE OF A
MOBILE COMMAND POST
Hospital Commission:
Mr. Roy Hart to fill the un-
expired term of Mr. Mike Fisher
(ending June 30, 1995)
DEDICATION: MARSHALL L. SMITH
MEMORIAL PLAYGROUND
JULY 1, 1993, 10:30 A.M.
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 17, 1993
7:00 P.M. 8:19 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on June 17, 1993 at the regular meeting place of
the Council. Alderman Ray delivered the invocation after which
Mayor Tommy Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: Aldermen: Knight, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty answered ROLL CALL.
PRESENT NINE (9), ABSENT ONE (1). Alderman Lewis arrived at
approximately 7:15 p.m. Alderman Smith was absent.
Mayor Swaim also answered ROLL CALL and declared a quorum.
Others present for the meeting: City Attorney Robert E. Bamburg,
Deputy City Clerk Susan Goings, Mayoral Aide Michael Beeman, Asst.
to the Mayor Betty Anderson, City Engineer Duane Reel, Public Works
Coordinator Skip Spears, Finance Director Paul Mushrush, CDBG
Director Tony Ply, Fire Chief Rick Ezell, Police Chief Don Tate,
Asst. Police Chief Hibbs, Chairman of the Board of Adjustment Art
Brannen, Auditors Gerald Clark and Mark McAlister, other city
employees, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of June 3, 1993 for study and action at the next Regular
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Ray moved, seconded by Alderman Wilson that the minutes of
the May 20, 1993 Regular City Council Meeting be APPROVED. MOTION
CARRIED.
CONSENT AGENDA: a. CDBG Regular Monthly Report/May, 1993. b •.
FIRE DEPARTMENT Regular Monthly Report/May 1993.
COMMUNITY DEVELOPMENT: MAY 1993
Alderman Knight moved, seconded by Alderman Wilson that the Regular
Monthly Report of the CDBG Department be APPROVED. Said report
reflects the following for May. Informational meetings 3,
Sunnyside Drainage Acquisition Deed ~' REHAB: mortgage filed 1,
Application letters 4, Work write-ups 1, Bid openings 3, Pre-
construction conference 3, Interim Inspections 20, Project close-
outs 2. PUBLIC WORKS: Advertisement for bid (water project) 1,
Proposals received (water project) 1, Interim Inspections 10, BUD
Workshops 3. ROLL CALL: Alderman Knight, Sansing, Ray, Wilson,
Fletcher Williamson, Keaton and Twitty. MOTION CARRIED.
1
FIRE DEPARTMENT: MAY 1993
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 17, 1993
7:00 P.M. 8:19 P.M.
Alderman Knight moved, seconded by Alderman Wilson that the Monthly
Report of the Jacksonville Fire Department for May 1993, be
APPROVED. Said report reflects an estimated fire loss of
$500,900.00. ROLL CALL: Aldermen: Knight, Sansing, Ray,
Wilson, Williamson, Keaton and Twitty voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
SEWER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: Report from City Engineer Ref: Oakhurst and
Stonewall Drainage Bids.
Mayor Swaim introduced the item of business and invited the City
Engineer Duane Reel to speak in regard to his findings.
City Engineer Reel related that Lambert Construction who submitted
the second low bid on the Oakhurst Drainage Project, has been a
sub-contractor for Lawrence Brothers who offered a glowing reported
on Lambert Construction. He further related that the Highway
Department said "they do good work if you stay with them". He
stated he has no problems awarding the contract to Lambert
Construction upon Council's approval.
He stated that he received documentation from Building and
Utilities Construction, who asked to be relieved from his bids on
the Oakhurst and Stonewall Drainage Projects. He related that the
documentation did not go into depth in regard to major difference
such as construction stake-out and excavation. He stated that he
was not sure that Building and Utilities Construction thoroughly
looked at the project.
In reference to the Stonewall project he stated that all prices
were in line with the next low bidder.
City Engineer Reel recommended asking Building and Utilities
Construction to forfeit their bid bond on the Stonewall Project and
allow them to retain their bid bond on the Oakhurst Project.
Alderman Williamson stated that Building and Utilities should not
be allowed to retain the Oakhurst bid bond.
2
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 17, 1993
7:00 P.M. 8:19 P.M.
In response to a question from Alderman Knight in regard to the
claim made by Building and Utilities that the major price
difference was due to a mistake on the labor, City Engineer Reel
related that documentation enclosed a five thousand dollar labor
difference on the installation of a pre-cast box culvert, adding
that it does not make up a 60,000.00 dollar labor difference
claimed by Building & Utilities Construction.
Alderman Ray moved, seconded by Alderman Williamson to request
forfeiture of both bid bonds from Building & Utilities Construction
for the Oakhurst and Stonewall Drainage Projects.
Alderman Keaton questioned the legality of asking for forfeiture of
a bid bond without extending the option to do the job adding that
the contract has already been awarded to the second low bidder.
He stated that he did not feel the bonding company would cover the
bid bond without the option to do the job.
He further stated that Building and Utilities should not be held in
penalty for the miscalculations in regard to the Oakhurst project,
however he felt the Stonewall project bid should be retained.
Discussion ensued as to the intent of the contractor and the
purpose surrounding bid bonds.
City Attorney Bamburg concurred with Alderman Wilson that in light
of the mistake which occurred with the Oakhurst bid, it is
reasonable for the city to feel uncomfortable with the bid from
Building & Utilities Construction on the Stonewall project.
Further discussion ensued as to the credibility of the Building and
Utilities Construction Company.
Alderman Keaton, moved seconded by Alderman Sansing to amend the
motion on the floor to accept the rejection of his bid without the
forfeiture of his bid bond on the Oakhurst Project and ask for the
forfeiture of bid bond on the Stonewall Project.
Alderman Ray expressed that a precedence could be set by letting
Building & Utilities Construction out of the contract and allowing
them to keep the bid bonds.
Mayor Swaim asked the Council to prepare to vote on the AMENDMENT
which would allow the City to retain the Stonewall bid bond only as
opposed to the previous motion that both bid bonds be retained.
3
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5
CI~Y OF JACKSONVILLE, ARKANSAS
REGULAR CI~Y COUNCIL MEE~ING
JUNE 17, 1993
7:00 P.M. 8:19 P.M.
ROLL CALL: Aldermen Sansing, Wilson, Fletcher, Keaton and Twitty
voted AYE. Alderman Knight, Ray and Williamson voted NAY.
Alderman Lewis ABS~AINED. Five (5) voted AYE. ~hree voted (3)
NAY. One (1) ABS~AINED. MO~ION CARRIED.
Mayor Swaim announced that the motion carried on the amendment and
asked Council to prepare to vote on the u1:iginal motion to retain
the bid bond on the Stonewall project.
ROLL CALL: Aldermen Knight, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. MO~ION CARRIED.
PARKS & RECREA~ION DEPAR~MENT:
SANITA~ION DEPAR~EN~:
PLANNING COMMISSION: Request to accept Final Plat on the Foxwood
Subdivision Phase IX
Mayor Swaim introduced the item of business and stated that the
Final Plat had received the approval of the Planning Commission.
Alderman Wilson moved, seconded by Alderman Ray to ACCEPT the
Final Plat Foxwood Subdivision Phase IX with the stipulations as
submitted by the Planning Commission fo.r approval on utilities and
lots 40SF, 407F, 408F and 409F designated as being in the flood
plain.
Alderman Ray noted that he has received complaints from some of the
plumbers contracted in the Stonewall Subdivision regarding
difficulty in locating sewer taps.
City Engineer related that the information would be forwarded to
the Sewer Commission and Dick VanPelt.
Mayor Swaim re-introduced the current item of business.
City Engineer Reel related that the Planning Commission voted to
accept the Final Plat of the Foxwood Subdivision Phase IX pending
final letters of acceptance from the Sewer Commission and the Water
Commission which will meet the following week. He further related
that four lots would be labeled with the letter F as a flood plain
designation for lots 405, 407, 408, and 409.
MO~ION CARRIED.
4
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\
GENERAL:
a. Presentation of 1992 Audit.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JURE 17, 1993
7:00 P.M. 8:19 P.M.
Mayor Swaim introduced Mr. Mark McAlister to address the Council in
regard to the 1992 Audit Presentation.
Mr. McAlister thanked the Cou·ncil for the opportunity to perform
the 1992 audit. He pointed out that the format and style was
changed in order to make the report more comprehensive. He pointed
out that total revenues for 1992 were nine million four thousand
dollars which represent a 3.5% increase over the 1991 revenues with
38% from the Pulaski County 1% Sales Tax and Turnbacks from the
state contributing another 22% percent. Total operating
expenditures in 1992 were eight million seven hundred ninety five
thousand representing a 15% increase over 1991. Overall the
operating revenues exceeded expenditures by two hundred nine
thousand dollars. The City's reserves in its operating funds
increased to five million three hundred 'seventeen thousand at the
end of 1992, which is equal to 60% of the total revenues for the
year. He pointed out that the expenditures of the following
departments were under budget in the general fund which reflected
excellent budgetary controls during 1992 and effective cost
containment by city management. He stated that Federal and State
Laws and regulations governing financial activities had been
complied with. He expressed appreciation to the City Finance
Department for their help in the audit process. There were no
recommendations carried over from 1991 and Mr. McAlister related
that recommendations in the 1992 audit are being addressed. Other
data relating to the audit report is on file in the office of the
City Clerk.
Alderman Knight expressed appreciation regarding city management
and the McAlister Firm.
Alderman Knight moved, seconded by Alderman Ray to APPROVE the 1992
audit report as presented. MOTION CARRIED.
b. DISCUSSION: Communications Equipment
Mayor Swaim related that recently under emergency situations the
entire city responded well especially the two emergency
departments. He commended the Pulaski County School Department,
Little Rock Air Force Base, the County Emergency Services
Department as well as other departments within the City of
Jacksonville.
5
7
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 17, 1993
7:00 P.M. 8:19 P.M.
He commented that since 1987, communications equipment has needed
to be updated and that the recent emergency verified the need. He
related that to get the type of equipment that the city needs it
would cost approximately one million dollars. He related that the
City of Little Rock has bought a eight hundred trunking system and
has reserved space for cities in Pulaski County who desire to
participate in the system. He made note of efforts be.iuy mau~ by
the Mayors and the County Judge in updating communications over the
county. He said that dispatcher location was a major concern in
said negotiations. He pointed out that at present the Fire
Department has only one frequency, that only one person can
communicate an emergency at the time. While the Police Department
has more frequencies, t.here is still a need for more.
Alderman Fletcher questioned a recent incident at the Vertac site
and Mayor Swaim related that EPA is doing a full investigation and
that the circumstances are under control at this time. He said
that the reports for salt and air emissions are negative. He
related that he would request a representative attend a Council
Meeting when the investigation is complete.
Mayor Swaim related that buying into the County Trunking System for
Fire and Police alone is estimated to cost seven hundred forty
thousand dollars and that meant with all of North Pulaski County.
Mayor Swaim relaLtH.l that he wanted to apprize the Council of the
existing need with regard to radio activity for City Departments.
In response to questions posed by Aldermen Knight and Wilson
regarding grants and equipment, Mayor Swaim stated that no grants
are available and that Motorola Equipment would have to be
purchased for the City to comply with the Pulaski County Trunking
System. He expressed concerns regarding delaying radio dispatching
to another area. He said he felt more comfortable dispatching from
our area.
The Mayor commented that cellular phones were used during the
recent evacuation process. He commended the following for their
aid and support: Little Rock Air Force Base, North Little Rock,
Gravel Ridge, State OES, County OES. He noted that a cascade bank
was used, donated by LRAFB, and that a portable cascade bank will
be proposed for purchase by the City.
Other discussion ensued but no decisions were made by the Council
regarding the Pulaski County Trunking System.
6
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 17, 1993
7:00 P.M. 8:19 P.M.
Alderman Knight related that for seven or eight years she has
promoted the expansion of the emergency services dispatch service.
She said that this example has modified that desire asking what the
cost would be to have a dispatcher in Jacksonville with regard to
the trunk system.
Mayor Swaim related that the city can have its own trunking system
and still be able to communicate with the office of the County
Sheriff. He said that a repeating tower would have to be built by
the city relating that the present equipment is sufficient to reach
to North Pulaski County at this time.
Chief Tate said that components have to be compatible on the eight
hundred system in reply to a question by Alderman Knight regarding
whether or not LRAFB could be a part of it.
Mayor Swaim related that the City of Little Rock spent
approximately five million dollars with regard to implementing the
trunking system.
A special meeting was suggested by Alderman Wilson as he suggested
that cost estimates and options be presented to the Council.
Chief Tate pointed out that a purchase at this time would not be
available for six to nine months. He replied to a question from
Alderman Ray that information could be made available to the
Council at the next meeting with regard to purchasing the equipment
needed for emergency service situations.
Alderman Ray commended the efforts of the Mayor during the recent
emergency. He said that Mayor Swaim's decisions with regard to the
radius of evacuation, closing the freeway and the school children
were very good ones in his opinion.
The consensus of the City Council was that pertinent information be
presented after the next Regular City Council Meeting.
c. DISCUSSION: Purchase of a Mobile Command Post
Mayor Swaim related that an old ambulance was considered as a
command post but was inadequate, that a motor home is being
considered at this time. He related that it will hopefully not be
often used, but that it is necessary. He said that control is the
key in an emergency situation and that a command post in a motor
home would comply with the need as he related the recent situation.
Chief Ezell voiced that he has researched Haz-Mat Centers and that
his recommendation is for the purchase of a motor home.
7
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 17, 1993
7:00 P.M. 8:19 P.M.
He said that a used motor home would not be a wise purchase
explaining that its use on a limited basis is the major factor. He
stated a proposed cost range from nine to twenty five thousand
dollars without the equipment installed that would be needed for
emergency operations.
Mayor Swaim recommended the purchas~ of a motor home with
renovations by members of the Fire Department.
Alderman Keaton recommended that the Council pursue the purchase of
a motor home for use as a command post and a communications system.
Mayor Swaim recommended that the two chiefs be allowed to search
for a proper command post with the ability to place iL uu hold and
refer back to the Council.
Alderman Keaton noted that a steel bodied truck would be needed in
order to accommodate the attachment of heavy equipment.
APPOINTMENTS: Hospital Commission: Mr. Roy Hart to fill the un-
expired term of Mr. Mike Fisher ending June 30, 1995.
Alderman Wilson moved, seconded by Alderman Keaton to APPROVE the
appointment of Mr. Roy Hart to the Hospital Commission for a term
to expire 6/30/1995. MOTION CARRIED.
ANNOUNCEMENTS: Mayor Swaim related that the dedication ceremony
for the Marshall L. Smith Memorial Playground will be held July 1,
1993 at 10:30 a.m.
ADDITION TO AGENDA: a. Discussion: Health Insurance
~ayor Swaim related that a rate
~nsurance at six month intervals
committee may need to be formed
additional cost.
adjustment with the health
has occurred adding that a
to investigate benefits and
Mayor Swaim recommended that at this time we remain with the
Municipal League who is the current insurance provider. He related
that they are offering some additional benefits and with the
opportunity to waive the deductible in regard to participating
doctors and clinics. He further related that eye care would be
added in January at the same cost. He stated that the increase
would make an eleven thousand dollar difference in the general fund
budget for this year. Total cost for the remainder of the year
including outside the general fund would be fourteen thousand
dollars.
8
j
b. Resolution 462 (#4-93)
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JUNE 17, 1993
7:00 P.M. 8:19 P.M.
A RESOLUTION EXPRESSING SUPPORT FOR ARKANSAS' LIBRARY MILLAGE
CAMPAIGN; AND, FOR OTHER PURPOSES.
Alderman Wilson who sponsored the resolution stated that he would
like the resolution acted upon at the July 1, 1993 meeting.
c. Crime Update:
Mayor Swaim conunended the Police Department and the results brought
from diligent police work. He·related that a long standing crime
has now been solved adding that the police department has not
forgotten any crimes and are investigating other long standing
ones.
ADJOURNMENT
Mayor Swaim adjourned the meeting at approximately 8:15 p.m.
Respectfully,
~L~~~
City Clerk-Treasurer
9
II
\')_,
CITY COUNCIL OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
1. OPENING PRAYER:
2 • ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(Municipal Court)
(Police Dept: )
6. WATER DEPARTMENT:
7. SEWER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENTI
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
JULY 1, 1993
a.
b.
c.
d.
e.
Regular City Council Meeting
June 17, 1993
Regular City Council Meeting
June 3, 1993
Regular Monthly Report/May
Regular Monthly Report/May
Request to Accept Bid:
ALS Ambulance Service
RESOLUTION 462 (#4-93)
Ref: Library Millage
Proposal for Cab Service
DISCUSSION/COMMUNICATION SYSTEM
RECOMMENDATION: Ref: Health Ins.
Hospital Bids: Sale of Property
Congressman Thorton will be at City
Hall to meet with the general Public
durning "Office Hours" 8/11/1993
9:00 a.m. -11:00 a.m.
J
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 1, 1993
7:00 P.M. -8:40 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on July 1, 1993 at the regular meeting place of the
Council. Alderman Smith delivered the invocation after which Mayor
Tommy Swaim led the standing audience in the "Pledge of Allegiance"
to the flag.
ROLL CALL: Aldermen: Knight, Lewis, Sansing,
Williamson, Keaton and Twitty answered ROLL CALL.
(9), ABSENT ONE (1). Alderman Fletcher was absent.
answered ROLL CALL and declared a quorum.
Ray, Wilson,
PRESENT NINE
Mayor Swaim
Others present for the meeting were: City Attorney Robert E.
Bamburg, Deputy City Clerk Susan Goings, Mayoral Aide Michael
Beeman, Asst. to the Mayor Betty Anderson, City Engineer Duane
Reel, Public Works Coordinator Skip Spears, Fire Chief Rick Ezell,
Police Chief Don Tate, Asst. Police Chief Larry Hibbs, other city
employees, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of June 17, 1993 for study and action at the next Regular
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Ray that the minutes of
the Regular City Council Meeting of June 3, 1993 be APPROVED.
CONSENT AGENDA:
a. Municipal Court Monthly Report/May
b. Police Department Monthly Report/May
MUNICIPAL COURT: MAY 1993
Alderman Wilson moved, seconded by Alderman Sansing that the
monthly report for May 1993 from Probation Officer Mike Mahone be
APPROVED. Said report reflects cases month ending April 1993, 123.
Cases added in the Month of May 1993, 5, Probations completed,
Month ending May 31, 1993, 5, TOTAL CASED AS OF MAY 31, 1993, 123,
Number of Juveniles on Probation, 0. ROLL CALL: Aldermen Knight,
Smith, Lewis, Ray, Wilson, Williamson, Keaton and Twitty voted AYE.
NAY 0. MOTION CARRIED.
1
(3
POLICE DEPARTMENT: MAY 1993
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 1, 1993
7:00 P.M. -8:40 P.M.
Alderman Wilson moved, seconded by Alderman Sansing that the
Regular Monthly Report of the Jacksonville Police Department be
APPROVED. Said report revealed the following: COMPUTER COLLECTION
$56,533.49, MISCELLANEOUS PAYMENTS $3,019.34, REPORT COPIES $492.70
FOR A TOTAL OF $60,045.53 COLLECTED for the month of May. ROLL
CALL: Aldermen: Knight Smith, Sansing, Lewis, Ray, Wilson,
Williamson, Keaton and Twitty voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
SEWER DEPARTMENT:
FIRE DEPARTMENT: Request to Accept Bid for ALS Ambulance Service.
Mayor Swaim related that the City has maintained a long running
contract with the Pafford Ambulance Service. He said that he and
the Purchasing Agent recommend that the bid of Pafford Medical
Transportation be accepted, noting that the transfer charge is
$298.00 as opposed to the MEMS bid of $283.00 but that the
emergency response is $298.00 and the MEMS bid is $384.00.
He voiced that there is past experience with Pafford to take into
consideration, that the fifty cent difference per mile with regard
to transfers evens out.
Alderman Smith moved, seconded by Alderman Knight that the ALS bid
of Pafford Medical Transportation for back-up support and transfer
service for the City of Jacksonville be accepted. MOTION CARRIED.
(BID SHEET INFORMATION / EXHIBIT A OF THESE MINUTES)
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & REC DEPARTMENT: PRESENTATION: REF: COMMUNITY CENTER
Mayor Swaim related that the presentation would be given at the
next Regular City Council Meeting.
SANITATION DEPARTMENT:
~PLANNING COMMISSION:
GENERAL: a. RESOLUTION 462 (*4-93) Ref: Library Millage
Mayor Swaim recognized Alderman Wilson, sponsor of the item.
A RESOLUTION EXPRESSING SUPPORT FOR ARKANSAS' LIBRARY MILLAGE
CAMPAIGN: AND, FOR OTHER PURPOSES.
2
i
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY l, 1993
7:00 P.M. -8:40 P.M.
Alderman Wilson pointed out that the election of July 27, 1993 will
include an increase of 6/10ths of a mill for the people of
Jacksonville with regard to operation of the public library. He
said that he felt the Council owed it to the citizens of the City
of Jacksonville to encourage them to vote for the millage increase.
Alderman Knight moved, seconded by Alderman Ray that Resolution 462
(#4-93) be read. MOTION CARRIED. Whereupon, City Attorney Robert
Bamburg read the Resolution in its entirety.
Alderman Ray moved, seconded by Alderman Sansing that Resolution
462 be APPROVED. MOTION CARRIED.
b. PROPOSAL FOR CAB SERVICE
Mayor Swaim brought to the attention of the Council that a
committee previously formed to study cab service for the City of
Jacksonville has not to date brought a recommendation before the
Council and requested that he be given the liberty to contact Mr.
John Hall and discuss cab service through his company, "Black &
White Cab Service", for the city. He said that he felt three to
five cars will be needed to provide adequate service.
The general consensus of the Council was positive and that the
Mayor should bring a recommendation before the City Council at
their next regular meeting.
DEVIATION IN AGENDA: d. HEALTH INSURANCE
Mayor Swaim pointed out that his recommendation, upon review of the
six month update regarding health insurance, is that the City
absorb the $9.45 increase in single coverage and the $17.25 family
coverage with funding from the Contingency Fund for the remainder
of the year. He said that the rate increase is considerably less
than ten percent in a time period. He pointed out that the
following are added benefits which will be effective January 1,
1994: (1) the medical and dental deductible can be combined
(2) vision care would be added (3) dental care would be included
in the medical coverage with allowance to file with another company
for additional dental expenses (4) waiving of $250.00 deductible
if hospitals and doctors listed with the coverage are used.
Mayor Swaim voiced that increased insurance coverage would be given
consideration during budgeting for 1994 adding that other coverage
may need to be looked at.
3
/.J
\\p
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 1, 1993
7:00 P.M. -8:40 P.M.
Alderman Wilson requested a description of the changes be provided
each Alderman by the Mayor's office.
Alderman Knight moved, seconded by Alderman Lewis that the City of
Jacksonville absorb the increase involved in Health Insurance
Coverage for the employees of the City of Jacksonville for the
remainder of the year. MOTION CARRIED.
Mayor Swaim voiced that additional employees will alter the amount
of the cost of the coverage, that it appears the amount will be
approximately $14,000.00 but that a definite amount cannot be
quoted at this time.
RESUME AGENDA: c: COMMUNICATION SYSTEM
Chief Tate introduced Mr. Jim Maddox and Mr. Clay representatives
of Motorola.
Following are the points given by the Mr. Maddox.
1. The system used by Little Rock is the Smart Net Trunk Radio
System, which allows each agency to have talk groups providing the
appearance of having their own radio system.
2. The system has many options and enhancement features such as
enabling fire and police emergency channel priority, digital voice
protection and contains wide area c .overage.
3. Provides communication outs ide the city to other emergency
agencies in cases such as a disaster along with a feature which
allows you to program talk groups suited for different situations.
4. Provides identification for keyed unit radios, helping to
eliminate abuse of the system with the abil ity to "put i.ndividual
units to sleep" in case of theft.
5. Security features which protect the system from being disabled.
6. System expansion without the purchase of additonal repeaters
such as you would have with a stand alone system.
7. The FCC has begun a program called pre-farming or narrow bands
channels which limits the amount of power a city can have.
Alderman Knight questioned the total cost of the system and type of
payment plan.
4
----~-~-------~--~---~------~---
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 1, 1993
7:00 P.M. -8:40 P.M.
Mr. Maddox related that Little Rock has offered municipalities part
ownership in the existing system, cost excluding mobiles and
portable is approximately two hundred and seventy-five thousand
dollars (275,000.00).
He further related that Little Rock would entertain installing a
third site in the northern part of the county, if the two sites
available does not adequately meet the needs of the City. He added
that cost would be involved as the City of Jacksonville would be
part owner of the third site. As a result of all unknowns he
related that he could not quote an add-on cost.
He stated that with additional information on coverage and features
available he could project a firm cost in a few days in regard to
the stand alone system.
In response to a question from Alderman Wilson, Mr. Maddox related
that if a situation warranted the Fire Chief and Police Chief could
share a common talk group by switching to one another's channel or
to create an administrative channel, assigning channel priorities
in regard to the different circumstances which might arise.
Mr. Maddox explained the hardware and software involved with the
computer driven system adding that it is IBM compatible.
Alderman Knight raised the question of compatibility with the
Little Rock Air Force Base system.
Chief Ezell addressed the council, relating that he received a
letter from the Fire Chief at the Little Rock Air Force Base
regarding permission to access the City of Jacksonville frequency
for the benefit of mutual aid, the attempt was unsuccessful.
He further related that the only weakness observed in the incident
command system at the scene is communications, he said the need to
be able to communicate back and forth within the "hot zone" of an
incident is the life blood of the incident command system.
Mr. Maddox related that with the new system communications could be
made possible with the Little Rock Air Force Base.
In response to a question from Alderman Keaton, Mr. Maddox related
that there are no planned changes by the FCC for the eight hundred
and above trunking systems adding that the life of the system
depends on maintenance and use.
5
/'T
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY l, 1993
7:00 P.M. -8:40 P.M.
Mayor Swaim related that even with the purchase of the eight
hundred system the city would still need the antenna power
capabilities to reach outside the city to other areas.
Mr. Maddox related that once the stand alone eight hundred system
was in place Jacksonville and Little Rock could communicate through
an operation called channel switch.
Chief Tate related that the advantage to joining the Little Rock
system was that the hardware and sofeware was already in place,
leaving the purchase of hand held radios while the disadvantage to
the same would be having only a small percentage of ownership in
the system. He related that it is broken down by population which
would be approximately 8.3% ownership for the City of Jacksonville.
Chief Tate expressed concern for any future policy changes in
regard to highest percentages having the power to make the
decisions for all who share in the system.
Discussion ensued as to the total cost and options for payment.
DEVIATION IN AGENDA:
UPDATE: MOBILE COMMAND POST
Chief Ezell related that he has been able to find used motor homes
in the price range from ten to fifteen thousand dollars which would
adequately serve the purpose of a mobile command post.
RESUME AGENDA:
COMMUNICATION SYSTEM
Mayor Swaim related that in regard to · the amount of monies involved
and the conservative nature of" the Council, all options will
require careful consideration before a decision with regard to the
best interest of the City.
At Mayor Swaim's request Mr. Maddox addressed the Council in regard
to the requirements of the system.
Mr. Maddox related that the FCC requirements for loading are 80
units per box, a five channel system would require five repeaters,
which is 400 units to have loading. The loading can be done on a
five year slow growth plan.
6
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 1, 1993
7:00 P.M. -8:40 P.M.
He further related to Council that if at the end of the five year
slow growth plan all repeaters were not utilized with radios the
FCC could take the frequency if it were needed by another city.
Discussion ensued as to the feasibility of sharing a five channel
system with the City of Sherwood and the question of who would hold
priority.
Mayor Swaim asked for a cost proposal for the stand alone system.
Alderman Wilson requested that the equipment that would not be
needed in regard to the Little Rock System be pointed out for
comparison.
Mr. Maddox related cities who shared a system seemed to feel they
would have been more satisfied with the stand alone system.
DEVIATION IN AGENDA: SALE OF PROPERTY/HOSPITAL COMMISSION
Alderman Knight moved, seconded by Alderman Smith to suspend the
rules and place an item of business, the sale of property by the
Hospital Commission, on the agenda.
Mayor Swaim related the item is the sale of property by Rebsamen
Medical Hospital to doctor groups.
MOTION CARRIED.
City Attorney Bamburg related that the Hospital is developing two
medical subdivisions for offices of a medical nature. He further
related that the first property is located along John Harden Drive
and consist of six lots, the second subdivision is the property at
the corner of Marshall and Braden; He stated that a minimum bid of
seventy thousand four hundred dollars was received from Dr. Keith
Dixon of Little Rock, on lot six in subdivision one. The second
minimum bid of one hundred twenty-seven thousand came from the
Pulaski Women's clinic on the corner lot of Braden and Marshall.
All bid specifications were handled properly and ~ubmitted in a
timely manner.
Alderman Knight moved, seconded by . Alderman Smith to ACCEPT
$70,400.00 bid price for the sale of Lot 6 in Rebsamen Medical
Subdivision #1 and $127,000.00 bid price for the sale of Unit 1 in
Rebsamen Medical Subdivision #2. MOTION CARRIED.
APPOINTMENTS:
7
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!Cf
----------------------------------------------------------------· -.
ANNOUNCEMENTS:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY l, 1993
7:00 P.M. -8:40 P.M.
Mayor Swaim announced that Congressman Thornton will be at City
Hall August 11, 1993 to talk with the general public during "Office
Hours".
He pointed out that an additional $5,000.00 grant and $750.00 in
matching funds was received to aid in the recycling program. He
mentioned a brechure presented to the Council and related to
recycling and noted that it was produced with grant money.
It was pointed out by Mr. Spears that once the truck to pick up the
recycling bins is in operation that the present area will be
serviced for a thirty day period and then neighborhoods will be
added as money is available to buy the bins.
He pointed out that Sunnyside would have service right after Labor
Day through the efforts of the county with grant money. He said
that the county efforts are targeted for nine months to a year
after which the city will assume responsibility for the pick-up.
Mayor Swaim noted that there is the possibility of added employees
as he pointed out the cost of the recycling efforts and the amount
now being charged in the city and surrounding cities for curb-side
pick-up.
He pointed out that Mr. Beeman has had an article, about the
recycling program in the City of Jacksonville, published in the
Public Works Magazine.
Mayor Swaim updated the Council with regard to drainage projects.
City Attorney voiced that efforts-are still under way to relocate
Ms. Dorothy Head through CDBG funding.
He related that he has requested a hearing of the Court with regard
to her situation.
Mayor Swaim updated the Council with regard to County Jail.
He pointed out that the improvement and widening of Hwy 161 may go
to bid this year, adding that right of way purchase could hinder
early completion of the project.
City Engineer Reel related that replacement of box culverts on West
Main will begin July 12 and probably be completed by July 17, 1993.
8
r
ADJOURNMENT
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY l, 1993
7:00 P.M. -8:40 P.M.
Alderman Larry Wilson moved, seconded by Alderman Reedie Ray that
the meeting adjourn at approximately 8:40 p.m.
Respectfully,
I fl.!w\M~ 1
MAYOR (
9
p{/
~
CITY OF JACKSONVILLE
TABULA TJON SHEET BID NUMB~R 1\mWlance Svc. DEPT. City DATI=" 6-26-93
AI.S J\MBULI\NCE SERVICE
N:JN-EMERGENcY 1\M!lULANCE SERVICE
l. I I TRllNSFER
2.
3.
po..r mile
EME:RGENCY RESPONSE
J:lXIDR'S OITICE/CLINIC/CARE FACILITY
round trip
per mile
298.00
25.00*
1.00
ME!o'.S
METRJPOLITAN
~MEDICAL
SERVICES
384.00
0.00
0.00
TIME 2:oo p.m.
OPENED B'' w l.eonard t. v
TABULATED BY I.i• Tur;J; ~
j
CITY OF JACKSONVILLE
AGENDA
REGULAR CITY COUNCIL MEETING
1. OPENING PRAYER:
2 . ROLL CALL:
3. PRESENTATION OF
MINUTES:
4 . APPROVAL AND/ OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(Fire Department)
(Animal Control)
(Recycling Dept.)
(Municipal Court)
(Police Deprtment)
6. WATER DEPARTMENT:
7. SEWER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
JULY 15, 1993
a.
b.
c.
d.
e.
a.
b.
Regular City Council Meeting
July 1, 1993
Regular City Council Meeting
June 17, 1993
Regular Monthly Report/June
Regular Monthly Report/June
Quarterly Report
Regular Monthly Report/June
Regular Monthly Report/June
Ordinance 996 (#9-93) Waiving
Competitive Bidding/PUMP STATION
UPDATE/COMMUNITY CENTER
ORDINANCE 997 (#10-93) Waiving
Competetive Bidding/CONVEYOR BELT
for Baler-Compactor
FINAL PLAT/Tara Mount Subdivision
FINAL PLAT/Jenny Lynn Subdivision
CITY COUNCIL AGENDA continued:
July 15, 1993
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
c. FINAL PLAT/Rebsamen Medical Sub. ~1
a. Presentation: PROPOSED REVISIONS to
CITY POLICY MANUAL (ADA, Family
Leave, etc. )
b. UPDATE: RESOURCE OFFICER (training
needs)
c. UPDATE: COMMUNICATION EQUIPMENT
Congressman Thornton will be at City
Hall to meet with the general public
during "Office Hours" (9:00 a.m. -
11:00 a.m.)
Wednesday 11 August, 1993
j
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 15, 1993
7:00 P.M. -8:35 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on July 15, 1993 at the regular meeting place of
the Council. Alderman Fletcher delivered the invocation after
which Mayor Tommy Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: Aldermen: Smith, Sansing, Ray, Fletcher, Keaton and
Twitty answered ROLL CALL. PRESENT EIGHT (8), ABSENT TWO (2).
Alderman Knight and Wilson was absent. Aldermen Lewis and
Williamson arrived at 7:15 p.m. Mayor Swaim answered ROLL CALL
and declared a quorum.
Others present for the meeting were: City Attorney Robert E.
Bamburg, Deputy City Clerk Susan Goings, Mayoral Aide Michael
Beeman, Asst. to the Mayor Betty Anderson, City Engineer Duane
Reel, Public Works Coordinator Skip Spears, Finance Director Paul
Mushrush, Fire Chief Rick Ezell, Police Chief Don Tate, Asst.
Police Chief Larry Hibbs, Parks and Recreation Director Annabelle
Davis, CDBG Director Tony Ply, Planning Commission Chairman Bart
Gray Jr., Planning Commission Vice Chairman Art Brannen, Police
Officer J. J. Martin, Mrs. Judy Swaim, Community Center Architect
Thomas Ferrell, representatives from NAACP, representatives from
WAGE, other city employees, interested citizens and members of the
press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of July 1, 1993 for study and action at the next Regular
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Ray moved, seconded by Alderman Sansing that the minutes
of the Regular City Council Meeting of June 17, 1993 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
a. Fire Department Monthly Report/June
b. Animal Control Monthly Report/June
c. Recycling Quarterly Report/2nd Quarter
d. Municipal Court Monthly Report/June
e. Police Department Monthly Report/June
1
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 15, 1993
7:00 P.M. -8:35 P.M.
FIRE DEPARTMENT: JUNE 1993
Alderman Ray moved, seconded by Alderman Smith that the monthly
report of the Jacksonville Fire Department for June 1993, be
APPROVED. Said report reflects an estimated fire loss of
$5,600.00. ROLL CALL: Aldermen: Smith, Sansing, Ray, Fletcher,
Keaton, and Twitty voted AYE. MOTION CARRIED.
ANIMAL CONTROL: JUNE 1993
Alderman Ray moved, seconded by Alderman Smith to APPROVE the
monthly Animal Control report for the month of June 1993. Said
report reflects the following: CONTRIBUTIONS $ 45.00,
ADOPTION/FINES $ 441.50, SECURITY DEPOSITS $ 200.00, for a total of
$ 686.50. ROLL CALL: Aldermen: Smith, Sansing, Ray, Fletcher,
Keaton, and Twitty voted AYE. MOTION CARRIED.
RECYCLING DEPARTMENT: 2ND QUARTERLY REPORT 1993
Alderman Ray moved, seconded by Alderman Smith that the Quarterly
Recycling Report be APPROVED. Said report reflects the following
for the 2nd Quarter of 1993. Sale of Alum. cans, Plastic #1 and
#2, Paper (Newspaper, Computer, White, Mixed), Cardboard, and
Scrape Metal was $ 3, 424. 61. Total Lbs. collected 255,290. Ground
Yard Waste 6,496 cubic yards. 2,809 number of people through the
Recycling Center. ROLL CALL: Aldermen: Smith, Sansing, Ray,
Fletcher, Keaton, and Twitty voted AYE. MOTION CARRIED.
MUNICIPAL COURT : JUNE 1993
Alderman Ray moved, seconded by Alderman Smith that the monthly
report for June 1993 from Probation Officer Mike Mahone be
APPROVED. Said report reflects cases month ending May 1993, 123~
Cases added in the Month of June 1993, 14, Probations completed,
Month ending June 30, 1993, 9, TOTAL CASED AS 'OF JUNE 30, 1993,
128, Number of Juveniles on Probation, 0. ROLL CALL: Aldermen:
Smith, Sansing, Ray, Fletcher, Keaton, and Twitty voted AYE.
MOTION CARRIED.
2
POLICE DEPARTMENT: JUNE 1993
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 15, 1993
7:00 P.M. -8:35 P.M.
Alderman Ray moved, seconded by Alderman Smith that the Regular
Monthly Report of the Jacksonville Police Department be APPROVED.
Said report revealed the following: COMPUTER COLLECTION
$57,978.69, MISCELLANEOUS PAYMENTS $722.90, REPORT COPIES $430.00
FOR A TOTAL OF $59,131.59 COLLECTED for the month of June. ROLL
CALL: Aldermen: Smith, Sansing, Lewis, Ray, Wilson, Williamson,
Keaton and Twitty voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
DEVIATION IN AGENDA: WAGE Program update:
Mayor Swaim introduced Ms. Helen Moore a representative for the
WAGE Program.
Ms. Moore addressed the Council expressing thanks for the
opportunity to appear before them. She related that a need for
this type of program exists in Jacksonville and that the need will
be successfully met because of the dedication from the citizens of
the community.
Mr. Orvil Thompson from the Pulaski County School District related
that from interviews Jolla Robinson, an Adult Education Teacher,
was selected as a representative for the WAGE program.
Mr. Robinson expressed his thanks for the support by the Council
and the community. He related that the curriculum will include
basic computers, basic english and math with classes starting the
first or middle of August. He further related that he anticipated
the opportunity to work within a community support environment
project. '
Mayor Swaim expressed thanks to those involved with the WAGE
program.
RESUME AGENDA:
SEWER DEPARTMENT: ORDINANCE 996 (#9-93)
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF
PURCHASING A WET WELL MOUNTED SEWER PUMP STATION FOR USE BY THE
JACKSONVILLE WASTEWATER UTILITY; DECLARING AN EMERGENCY; AND, FOR
OTHER PURPOSES.
3
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 15, 1993
7:00 P.M. -8:35 P.M.
Alderman Smith moved, seconded by Alderman Lewis, that Ordinance be
placed on FIRST READING. ROLL CALL: Aldermen: Smith, Lewis,
Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE.
NAY (0). Motion received eight (8) affirmative votes, (0) negative
votes. MOTION CARRIED. Ordinance read FIRST TIME by City
Attorney Robert Bamburg.
Alderman Ray moved, seconded by Alderman Sansing to suspend the
rules and dispense with the reading of the Ordinance in its
entirety. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray,
Fletcher, Williamson, Keaton and Twitty voted AYE. NAY ( 0) •
Motion received eight (8) affirmative votes, (0) negative votes.
MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Sansing, that
Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen:
Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty
voted AYE. NAY (0). Motion received eight (8) affirmative votes,
(0) negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST
READING.
Alderman Lewis moved, seconded by Alderman Ray, to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton
and Twitty voted AYE. NAY (0). Motion received eight (8)
affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon,
City Attorney Bamburg read the Ordinance for the SECOND TIME.
Alderman Sansing moved, seconded by Alderman Lewis, to
further suspend the rules and place the Ordinance on THIRD AND
FINAL READING. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray,
Fletcher, Williamson, Keaton and Twitty voted AYE. NAY ( 0).
Motion received eight (8) affirmative votes, (0) negative votes.
MOTION CARRIED. Whereupon, City Attorney ~amburg .read the
Ordinance for the THIRD AND FINAL TIME.
Alderman Smith moved, seconded by Alderman Lewis, that Ordinance be
APPROVED AND ADOPTED. ROLL CALL: Aldermen: Smith, Lewis,
Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE.
NAY (0). Motion received eight (8) affirmative votes, (0) negative
votes. MOTION CARRIED.
4
·-------~-----------------------------------------------------------------------------,
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 15, 1993
7:00 P.M. -8:35 P.M.
Alderman Sansing moved, seconded by Alderman Ray, that the
EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Alder.men:
Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty
voted AYE. NAY (0). Motion received eight (8) affirmative votes,
(0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 996 THIS 15th DAY OF
July 1993.
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & REC DEPARTMENT: UPDATE/COMMUNITY CENTER
Mayor Swaim invited Mr. Thomas Fennell the arc hi teet for the
Community Center to address the Council.
Mr. Fennell related that he hoped bids will be ready by early
August in order to start construction before winter. He further
related that he felt after visiting many other community centers
that the final design picked for the City of Jacksonville
incorporates the best qualities of all. He said that the features
planned for the community center best represent the size of the
city and offers the best fitness community center for this area of
the country.
He related that plans are within budget, with alternates that can
be deleted in order to assure the budget goal. He referred to the
sketch plans explaining design and purpose to the Council.
Discussion ensued as to the quantity of security ~eed to police the
building in the evening.
Alderman Keaton requested more information on the hydraulic floor
in regard to the swimming pool.
Mr. Fennel related that this type of feature is designed for the
elderly and the handicapped confined to a wheel chair. He further
related that maintenance should not be a problem as design has
proven to be effective with low maintenance.
Discussion ensued as to the design of the hydraulic flooring.
Mayor Swaim expressed thanks to Mr. Fennell for his presentation.
5
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 15, 1993
7:00 P.M. -8:35 P.M.
SANITATION DEPARTMENT: ORDINANCE 997 (#10-93)
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF
PURCHASING A CONVEYOR BELT FOR USE IN THE JACKSONVILLE RECYCLING
CENTER; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Mayor Swaim related that a grant of $ 5,116.00 has been awarded to
the City of Jacksonville for the purchase of state approved
equipment.
Alderman Smith moved, seconded by Alderman Lewis, that Ordinance be
placed on FIRST READING. ROLL CALL: Aldermen: Smith, Lewis,
Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE.
NAY (0). Motion received eight (8) affirmative votes, (0) negative
votes. MOTION CARRIED. Ordinance read FIRST TIME by City
Attorney Robert Bamburg.
Alderman Ray moved, seconded by Alderman Smith to suspend the rules
and dispense with the reading of the Ordinance in its entirety.
ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Fletcher,
Williamson, Keaton and Twitty voted AYE. NAY ( 0) • Motion
received eight (8) affirmative votes, (0) negative votes. MOTION
CARRIED.
Alderman Sansing moved, seconded by Alderman Lewis, that
Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen:
Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty
voted AYE. NAY (0). Motion received eight (8) affirmative votes,
(0) negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST
READING.
Alderman Smith moved, seconded by Alderman Lewis, to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton
and Twitty voted AYE. NAY ( 0). Motion received eight (8)
affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon,
City Attorney Bamburg read the Ordinance for the SECOND TIME.
Alderman Smith moved, seconded by Alderman Sansing, to
further suspend the rules and place
the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen:
Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty
voted AYE. NAY (0). Motion received eight (8) affirmative votes,
(0) negative votes. MOTION CARRIED. Whereupon, City Attorney
Bamburg read the Ordinance for the THIRD AND FINAL TIME.
6
{
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 15, 1993
7:00 P.M. -8:35 P.M.
Alderman Ray moved, seconded by Alderman Smith, that Ordinance be
APPROVED AND ADOPTED. ROLL CALL: Aldermen: Smith, Lewis,
Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE.
NAY (0). Motion received eight (8) affirmative votes, (0) negative
votes. MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Sansing, that the
EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Alde~en:
Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty
voted AYE. NAY (0). Motion received eight (8) affirmative votes,
(0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 997 THIS 15th DAY OF
July 1993.
PLANNING COMMISSION: a. Final Plat/Tara Mount Subdivision
b. Final Plat/Jenny Lynn Subdivision
c. Final Plat/Rebsamen Medical Subdivision #1
Mayor Swaim related that a Parks and Recreation Commission member
requested information in regard to parks being constructed in
subdivision as per ordinance or that funds be set aside to build a
City Park.
Mr. Bart Gray Jr. Planning Commission Chairman related that this
magnitude of subdivided land has not been brought before the
Council in almost five years, adding that the Planning Commission
would be available to discuss it as an item of business if so
desired.
Mayor Swaim suggested that Park and Recreation Commissioners
wishing to discuss the matter could attend the next regular
Planning Commission Meeting to obtain more information concerning
the rules and regulations.
City Engineer Reel addressed the Council in regard to the afore
mentioned Final Plats stating that they were approved by the
Planning Commission with the stipulation that letters of acceptance
from the Water and Sewer Department be forthcoming.
Alde~an Smith moved, seconded by Alde~an Ray that the Final Plats
of Tara Mount, Jenny Lynn and the Rebsamen Medical #1 Subdivisions
be APPROVED with the prior stipulation of letter acceptance.
7
3/
------------------------------
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 15, 1993
7:00P.M. -8:35 P.M.
It was noted by Mayor Swaim that this would be an addition of
twenty to twenty-five residential lots opened for new construction.
It was also noted by City Engineer Reel that Stonewall Subdivision
has set aside property for the purpose of common use which is
maintained by the property owners association.
At this time a MOTION CARRIED.
Discussion ensued as to the direction and growth of the City
with regard to helping Jackson Heights with inadequate water
pressure and the development of subdivisions west in the City.
GENERAL: a. PROPOSED REVISIONS TO CITY POLICY MANUAL:
Michael Beeman Mayoral Aid presented Council with written copies of
the changes to be made in the policy manual. He made mention that
every employee will receive a copy instead of just the department
' heads.
He related that one of the major changes is the Family and Medical
Leave Act which goes into effect August 4, 1993. He further
related the need for Council to vote on the changes by the next
Regular City Council Meeting, August 5, 1993.
b. UPDATE/RESOURCE OFFICER:
Alderman Ray related the need to train the three resource officers
hired by the Council. He requested that the officers receive
training in a Topeka, Kansas school, which is recommended by Chief
Tate. He further related the need to allocate $4,500.00 to train
these officers with school beginning August 23, 1993.
Alderman Ray moved, seconded by Alderman Fletcher to allocate
$4, 500. 00 from the Contingency Fund for the training of three
resource officers.
Mayor Swaim highlighted the purpose and goals of the Resource
Officer Program.
At this time the MOTION CARRIED.
c. UPDATE/COMMUNICATION EQUIPMENT:
8
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 15, 1993
7:00 P.M. -8:35 P.M.
Jim Maddox a representative from Motorola related that data
received from the Fire and Police Departments has been collected
and analyzed for the purpose of obtaining an estimated cost for the
stand alone 800 MHZ Smartnet Trucking Radio System.
He presented Council with a communications analysis in regard to
the requirements of the City Departments, budgetary cost, system
capabilities and special features, system integrity, and area
coverage emphasizing the flexibility and expansion capability of
the Smartnet System.
Concerns for competitive bidding were expressed by Alderman
Williamson.
Mayor Swaim suggested that the Police and Fire Committee meet with
their prospective Chiefs and bring additional information back to
the Council adding that anyone wishing to tour the area and
research the different types of systems.
APPOINTMENTS:
ANNOUNCEMENTS: Mayor Swaim announced Congressman Thornton will be
at City Hall to meet with the general public during "Office Hours"
of 9:00 a.m. to 11:00 a.m. Wednesday, August 11, 1993.
DEVIATION IN AGENDA:
Alderman Keaton requested any further information available in
regard to alternate wear being provided for the uniformed employees
who work much of the day outside.
Mayor Swaim related that the department heads have not been
notified of the desire by those employees to have "T-shirts" as an
alternate uniform shirt during the hot weather season.
Alderman Ray related that he had spoken with City employees working
on Ray Road when they voiced to him they would like to have a
cooler shirt for their outside work.
Mayor Swaim related that he would have Liz Tuck, City Purchasing
Agent, have a proposal ready for the next regular City Council
Meeting.
Public Works Coordinator Skip Spears related that colored "T-shirts
were discussed last summer in regard to safety, not comfort.
9
.:33
:-------~--------------------
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
JULY 15, 1993
7:00P.M. -8:35 P.M.
Mayor Swaim requested that Mr. Spears talk with the different
department heads during the next Public Works Meeting and advise as
to their recommendation.
RESUME AGENDA:
ADJOURNMENT
Alderman Fletcher moved, seconded by Alderman Ray that the meeting
adjourn at approximately 8:35 p.m.
Respectfully,
&~~a~
City Clerk-Treasurer
10
CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
1. OPENING PRAYER:
2 • ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(Community Development)
(Animal Control)
6. WATER DEPARTMENT:
7. SEWER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
a.
Regular City Council Meeting
July 15, 1993
Regular City Council Meeting
July 1, 1993
Regular Monthly Report/June
Regular Monthly Report/June
ORDINANCE 998 (#11-93)
Ref: Polygraph
Request to Accept Bid:
STREET STRIPING
Recognition & presentation:
First Annual coach of the Year
Award to Mr. Al Gall
b. Public Hearing Ref: 1994 LWCF
GRANT APPLICATION
c. RESOLUTION 463 ( #5-93) Ref: LWCF
GRANT
a. Present ation Re: American Legion
Tournament
b. DISCUSSION: Problems with Low
water pressure/Jackson Heights
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
c. Interlocal Agreement for
ADMINISTRATION OF 911 PROGRAM
d. Request to accept bid: Sunnyside
Hills Phase V/Water Main Recon-
struction
Congressman Thornton will be at
City Hall to meet with the
general public durning "office
hours" ( 9 : 0 0 a.m. -11 : 0 0 a.m. )
Wednesday 11, August, 1993
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1993
7:00 P.M. -8:35 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on August 5, 1993 at the regular meeting place of
the Council. Alderman Fletcher delivered the invocation after
which Mayor Tommy Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson,
Fletcher and Keaton answered ROLL CALL. Alderman Twitty arrived at
approximately 7:15 p.m. PRESENT NINE ( 9) 1 ABSENT ONE ( 1).
Alderman Williamson was out of town on business. Mayor Swaim
answered ROLL CALL and declared a quorum.
Others present for the meeting were: City Attorney Robert E.
Bamburg, Deputy City Clerk Susan Goings, Mayoral Aide Michael
Beeman, Asst. to the Mayor Betty Anderson, City Engineer Duane
Reel, Public Works Coordinator Skip Spears, Finance Director Paul
Mushrush, Fire Chief Rick Ezell, Police Chief Don Tate, Parks and
Recreation Director Annabelle Davis, CDBG Director Tony Ply, NAACP
President Betty Farris, Park and Recreation Commissioners Pat Bond,
Robert Stroud, Dr. Dale Calhoon, other city employees, interested
citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of July 15, 1993 for study and action at the next Regular
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alde~an Sansing that the minutes
of July 1, 1993 be APPROVED. MOTION CARRIED.
CONSENT AGENDA:
a. Community Development Monthly Report/July
b. Animal Control Monthly Report/July
Alderman Ray inquired as to the status of the Casey and King street
drainage ditch currently under construction. He expressed concerns
on behalf of the citizens living in the area in regard to adequate
drainage. He stated it was brought to his attention that a problem
exists with the level of the ground in conjunction with the top of
the ditch.
Alderman Lewis related that he had been to the site and inspected
the progress along with CDBG Director Tony Ply at which time the
engineer on the project explained turning different blocks on the
1
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1993
7:00 P.M. -8:35 P.M.
top of the drainage ditch to compensate for the higher level of
ground.
CDBG Director Tony Ply related that as for the progress of the
ditch there is still some dress up work to be done. He stated he
would follow through on the intentions of the engineer, maki ng sure
the drainage ditch and the dress up work is completed before
payment of services.
CDBG : JULY 1993
Alderman Knight moved, seconded by Alderman Wilson that the Regular
Monthly Report of the CDBG Department be APPROVED. Said report
reflects the following for July. Informational meeting 3,
Sunnyside Drainage Deeds Filed 5, Rehab mortgages filed 2, HUD
Monitoring Inspections 3, REHAB: Letters to applicants 4,
Applicants received 4, Work write-ups & estimates completed 3, Bid
openings-Rehab 3, HOME projects submitted 3, Pre-construction
conference 5, Interim Inspections 30, Project close-outs 1, PUBLIC
WORKS: Advertisement fo.r re-bid water Project 1, Interim
Inspections 11, HUD Workshops 3. ROLL CALL: Alderman night,
Smith, Lewis, Sansing, Ray, Wilson, Fletcher and Keaton. MOTION
CARRIED.
ANIMAL CONTROL: JULY 1993
Alderman Knight moved, seconded by Alderman Wilson to APPROVE the
monthly Animal Control report fo,r the month of July 1993. Said
report reflects the following: CONTRIBUTIONS $ 0.00,
ADOPTION/FINES$ 447.00, SECURITY DEPOSITS$ 250.00, for a total of
$ 697.00. ROLL CALL: Aldermen: Knight, Smith, Sansing, Lewis,
Ray, Wilson, Fletcher and Keaton voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT: ORDINANCE 998 (#11-93)
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF
PURCHASING A POLYGRAPH MACHINE FOR USE BY THE JACKSONVILLE POLICE
DEPARTMENT; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Alderman Smith moved, seconded by Alderman Sansing, that Ordinance
be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith,
2
j
CITY OF J ACKSONVILLE , ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 5 , 1993
7:00 P.M. -8:35 P.M.
Lewis, Sansing, Ray, Wilson, Fletcher and Keaton voted AYE. NAY
(0). Motion received eight (8) affi~ative votes, (0) negative
votes. MOTION CARRIED. Ordinance read FIRST TIME by City
Attorney Robert Bamburg.
Mayor Swaim related that the polygraph is a budgeted item approved
during the budget process in 1992.
Discussion ensued as to the requirements for waiving competitive
bidding on the polygraph.
Alderman Knight moved, seconded by Alderman Wilson, that Ordinance
be accepted on FIRST READING. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Sansing, Ray, Wilson, Fletcher and Keaton voted
AYE. NAY (0). Motion received eight (8) affirmative votes, (0)
negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST
READING.
Alderman Knight moved, seconded by Alderman Lewis, to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher and
Keaton voted AYE. NAY (0). Motion received eight (8) affir.mative
votes, (0) negative votes. MOTION CARRIED. Whereupon, City
Attorney Bamburg read the Ordinance for the SECOND TIME.
Mayor Swaim interjected and explained the process of approval in
regard to ordinances for the benefit of visitors in the audience.
Alderman Smith moved, seconded by Alderman Sansing, to further
suspend the rules and place the Ordinance on THIRD AND FINAL
READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing,
Ray, Wilson, Fletcher and Keaton voted AYE. NAY ( 0). Motion
received eight (8) affirmative votes, (0) negative votes. MOTION
CARRIED. Whereupon, City Attorney Bamburg read the Ordinance for
the THIRD AND FINAL TIME.
Alderman Ray moved, seconded by Alderman Wilson, that Ordinance be
APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis,
Sansing, Ray, Wilson, Fletcher and Keaton voted AYE. NAY ( 0) •
Motion received eight (8) affirmative votes, (0) negative votes.
MOTION CARRIED.
Alderman Sansing moved, seconded by Alderman Lewis, that the
EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Alderman:
Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher and Keaton
voted AYE. NAY (0). Motion received eight (8) affirmative votes,
(0) negative votes. MOTION CARRIED.
3
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 5,1993
7:00 P.M. -8:35 P.M.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 998 THIS 5TH DAY OF
AUGUST 1993.
STREET DEPARTMENT: Request to accept bid for STREET STRIPING
Mayor Swaim related that the recommendation by City Engineer Reel
is the low bid from Tiger Striping for $13,320.00 with the
stipulation that authority to award the project to the next low
bidder of Contractors Specialty Service Company if the first low
bidder is unable to comply with a starting and completion date
selected by the City Engineer. Mayor Swaim further related the
concern because of a busy schedule to be able to complete in a
timely manner.
Alderman Knight moved, seconded by Alderman Wilson to ACCEPT the
low bid from Tiger Striping of $13,320.00 with the stipulation that
authority be given to the City Engineer to award project to the
next low bidder if Tiger Striping is unable to begin and complete
in a timely manner. MOTION CARRIED.
PARKS & REC DEPARTMENT: a. First Annual Coach of the Year Award
to be presented to Mr. Al Gall.
Parks and Recreation Commissioner Bob
by the Commission to improve good
awarding the coaches who teach not
optimize the love of the sport.
Stroud expressed the desire
sportsman like conduct by
only the fundamentals but
At this time Mayor Swaim presented Mr. Al Gall with a plaque
honoring his efforts as a coach.
Parks and Recreation Commissioner Bob Stroud announced that the
Foxwood Country Club is sponsoring free dinners for two to Mr. Gall
and his wife.
b. PUBLIC HEARING: 1994 LWCF Grant Application
Mayor Swaim invited Parks and Recreation Director Annabelle Davis
to speak in regard to the grant application.
Director Davis related that the grant request was for playground
improvements for five of the parks located around the City. She
further related that Parks and Recreation Department has been
working with a playground representative in order to come up with
some of the types of playground equipment which will be ADA
approved.
4
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 5,1993
7:00 P.M. -8:35 P.M.
She further related that the Land and Water Conservation Fund is
a 50/50 matching program which can take the application and fund
any part or all of the project. She stated that the application
and public hearing is part of the preliminary process adding that
after passage of the supporting resolution a decision will come
some time in February of 1994.
Mayor Swaim declared the public hearing opened at approximately
7:25 p.m. and announced that the parks involved in the grant
application are Excel! Park $5,232.00, Fireman Park $13,187.00,
Johnson Park $10,058.00, Pleasure Park $11,909.00 and Stagecoach
Park $6,103.00.
Mayor Swaim asked if anyone would like to be recognized by council.
There were no comments from the public. Mayor Swaim declared the
public hearing closed at approximately 7:28 p.m.
c. RESOLUTION 463 (#5-93)
A RESOLUTION AUTHORIZING APPLICATION THROUGH THE LAND AND WATER
CONSERVATION FUND FOR ASSISTANCE IN THE IMPROVEMENT OF PLAYGROUND
RECREATION FACILITIES IN THE CITY OF JACKSONVILLE, ARKANSAS; AND
FOR OTHER PURPOSES.
Alderman Knight moved, seconded by Alderman Wilson that Resolution
463 be read. MOTION CARRIED.
At this time City Attorney Robert Bamburg read Resolution 463.
Discussion ensued as to the long range plans including a park on
the west side of the freeway. It was noted that at this time there
is only one park, Paradise Park on the west side.
Alderman Knight moved, seconded by Alderman Sansing that Resolution
463 be APPROVED. MOTION CARRIED.
Mayor Swaim commented on the excellent job being done by the Parks
and Recreation Commission this past year. He recognized Mrs. Pat
Bond, Bob Stroud, Dr. Calhoon and John Mitchell for the hard work
and long hours spent on the plans for the new Recreational Facility
beginning construction in the fall.
SANITATION DEPARTMENT:
PLANNING COMMISSION:
5
11
~·v
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1993
7:00 P.M. -8:35 P.M.
GENERAL: a. Presentation of the American Legion Tournament.
Mr. Steve Fikes announced that the American Legion AAAA State
Baseball Tournament will be held at Dupree Park in the new
Hickingbotham Field August 6th through the 12th.
Mr. Fikes related that an advance of $5,000.00 would be needed to
sponsor the event which can be repaid from revenues collected
during the event. He further related that Jacksonville offers a
central location which might bring the event back to Jacksonville
next year adding that the whole community will benefit from the
event.
Alderman Smith moved, seconded by Alderman Knight to advance
$5,000.00 from the contingency fund to be placed into a Parks and
Recreation account to be used if needed and replaced back to the
contingency fund.
Mayor Swaim related that it is a very desired tournament.
MOTION CARRIED.
b. Low water pressure/Jackson Heights
Mayor Swaim invited Jim Herrington a representative from the
Jackson Heights to speak in regard to the item of business.
Mr. Herrington stated that in 1972 the City Council approved adding
onto a proposed 6" water line to make an 8" water line to service
the Jackson Heights area. Mr. He!rrington related that at the time
a letter was written stating that this would be sufficient for
current and future growth. In 1977 the water lines were accepted
into the City system for maintenance. He further related that
since that time there is continuous documentation in the form of
water pressure check and complaints from residents on the
inadequacy of water.
Mr. Herrington stated that he has lived in the area since 1982
adding that at times the inadequacy of water pressure prevents two
uses of water at the same time in the household. He further stated
that the water pressure in the shower only makes it half way the
length of the tub. He stated that during peak water usage times it
becomes grossly inadequate. He expressed that in the last few
months the water pressure has improved but is still not adequate.
He then related that the fire department responded to a fire in
6
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1993
7:00 P.M. -8:35 P.M.
December of 1992 at 704 Jefferson relating that the water pressure
was inadequate and that he had a letter from the Fire Chief
documenting that for a short time after hooking up to the water
lines they pumped a vaccum and got no water from it. He then made
reference to a statement from the Health Department and other
officials stating that when you pump a water line into a vaccum you
jeopardize the health and safety of the residents by possible
contamination of the water system adding the concern of the
residents. Mr. Herrington related that Mr. Ben Rice the developer
and resident has approached the Council and the Water Commission
asking for an improvement on the water line. He related that they
were told there was no money, adding that "In a May 1993 newspaper
article stating to the effect that if the residents want to
increase water pressure they suggest that we form a water
improvement district and finance it ourselves." He commented, "the
part that bothers me about that is, that in that same article the
Council approved the purchase of a $48,000.00 backhoe and about a
$20,000.00 shed to put it in, but they don't have any money for my
water pressure. I have problems with that personally; Also, I have
noted a $400,000.00 dollar cash balance on hand and about a million
dollars surplus in the Water Commissions account. The remedy we
seek is very simple, we seek a remedy for the inadequate, unsafe
water system in the Jackson Heights area. We have been reviewing
some court cases where it has been held that local governments have
an obligation to serve all businesses in the area without
discrimination and further states one of the prime requirements
laid upon a utility is that in its operation of existing facilities
is that it shall not discriminate among its customers but shall
make all facilities to all residents alike. This obligation is
further held by the court to provide adequate, safe and reasonable
service and also in the same court action it was noted that it is
also an obligation to make not only repairs but improvements as
needed to the system after it is accepted by the City. We contend
that based on City data we do not have adequate water pressure and
as further notice of this I might point out that according to
Alderman Ray the City is presently being looked at for upgrade of
fire rating from a 4 to a 3 and this is based on the entire City's
water pressure not just ours which is less than half of what the
minimum gallon per minute flow is suppose to be. In summary what
I would like to say is very simply that we contend that the funds
are available for a water system, we also contend that the City is
legally obligated to upgrade this water system and that failure to
do so constitutes a jeopardy to our health, our safety and also our
property values. We seek an immediate commitment from the City to
rectify the situation. I have talked with the Mayor, Mr. Pat
Wilson and my aldermen over the years and its usually the same
thing "some day, some day." We watched a
7
f3
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1993
7:00 P.M. -8:35 P.M.
man's house burn down just before Christmas and I feel this is
unnecessary. The Fire Chief is here tonight and he did in fact
write this letter saying that the water pressure is inadequate and
I would like just for the record for him to address Council
tonight".
Mayor Swaim related that he had been a fireman and expressed his
question to the Fire Chief, regarding the first water sprayed on a
fire. Be said that it does not come from the plug, it comes from
the truck and there would be no delay starting water on a fire
because when the truck arrives it is full of water. Not to contest
that the water wasn't there, but that the first knock down can
normally be done in the truck, that if it is an engulfed fire it
would take tying onto the plug.
Fire Chief Ezell agreed.
Mr. Herrington related: "Presently there are property owners who
have purchased property in the Scenic Bluffs area who have letters
stating that water pressure would be available. They purchased
the land and now they can't build their houses. It would be nice
with the low interest rates if they could go ahead and build their
homes. I remember almost eighteen months ago there was a
moratorium placed on building west of Barris Road. Since that time
there has been a number of homes built out there. I think there was
comments from the Fire Chief about water pressure in that area
which was along the time the water tower was being built in
Paradise Park there were some statements to the effect that would
help the water pressure problem. We are concer ned about the
property owners who have bought and need to build their homes. I
find it hard to believe that three new homes is going to make that
much of a difference with a already unsafe water system".
Mayor Swaim assured him that the Council does understand the
problem. He stated he has done extensive research and would like
to clarify some of the information surrounding the circumstances
with the Scenic Bluff area. He further stated he would like to
read one sentence from the Planning Commission minutes concerning
Scenic Bluff from the Water Commission dated 1989; Jacksonville
Water Commission approved water connection to lots 1 through 6 of
the proposed Scenic Bluffs Subdivision, however, we must qualify
the commitment with the provision that acceptable service pressure
cannot be guaranteed. Mayor Swaim related that a copy of this was
given to Mr. Ben Rice before he sold the lots in that subdivision.
He further related that two other letters to the same effect dated
in 1984 were given to Mr. Rice.
8
----------·-----
j
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1993
7:00 P.M. -8:35 P.M.
Mayor Swaim stated that the City Council does not handle Water
Commission business, thus, Council would be unaware of certain
items. He further stated that in the 1970's the City Council was
put into a position of giving up authority when the Water and Sewer
Commission was formed. Mayor Swaim, quoting from the Arkansas
State Statues, "It is the intention of this sub-chapter to vest in
the Commissioners unlimited authority to provide management,
maintenance and improve and extend the municipally owned water
works and distribution system and to have full and complete charge
of there of".
Mayor Swaim expressed the desire to work with the Water Commission
reminding that state law has given total authority to the Water
Commission, City Council does not fund any portion of the Water or
Wastewater operation, those funds come from revenues. He related
that tax dollars do not subsidize any portion of Water or
Wastewater operation. He expressed further the desire to work for
a solution with the Water Commission.
Discussion ensued as to the status of the members and how
appointments are made to the commissions.
Mayor Swaim related that the commission is a separate business and
separate from the Council.
Alderman Knight stated that if there are funds or reserves and
there is a price on what the improvements need to be the stalemate
may exist over definitions. She further related that the
responsibility needs to be determined and a solution needs to be
addressed by the responsible party.
Mr. Ken Anderson from the Water Department addressed Council. He
related that, "This year we did not allocate enough funds to
include a main of this magnitude, we try to upgrade our system as
we have the manpower to do it." He further related that if a line
needs to be updated, they would need to come to the Water
Commission and request a budget revision or add it to the budget
for the following year.
Alderman Fletcher expressed that his interpretation of the problem
has been the squabble over whose responsibility it is to correct
the problem, relating that; "Now I'm hearing that either the City
or the residents have not come to the Water Commission and made a
request, which would take care of the problem".
Mr. Anderson related that if the Commission approves a budget he
can build the line, until that time he expressed his hands are
9
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1993
7:00 P.M. -8:35 P.M.
tied. The past policy has been that developers pay for lines to
develop into a subdivision.
Alderman Knight asked about the improvements or upgrades, when
needed after development of the system. She posed the thought
regarding whether the lines were adequate when the developer
installed them or have they become inadequate and who's
responsibility is it to upgrade.
Mr. Anderson expressed that the Water Department does upgrade lines
as needed, relating that the department looks at a subdivision and
determines how old the lines are and how many leak repairs and
maintenance has to be done on a particular area then gauge what
needs to be done in that area, then goes before the commission and
requests a budget for that.
Alderman Keaton asked what is the remedy for the low pressure and
low volume.
Mr. Anderson expressed that the remedy according to a consulting
engineer would be to put in a larger line running along the same
route and loop it into the existing 8" line. This new line is
recommended to be an 12" line.
Mayor Swaim related that the afore mentioned repairs would cost
$198,000.00 dollars.
Alderman Knight asked if any steps have been taken to budget for
these repairs.
Mr. Anderson related that in looking at areas that need to be
upgraded the city as a whole is taken into consideration. He
related that informally they work from a priority list.
Alderman Knight requested the length of time it might take for an
area with inadequate service to work through the system and be
upgraded.
Mr. Anderson related that maintenance cost versus repairing or
replacing line is taken into consideration.
Alderman Smith inquired as to the time table surrounding the
estimated repairs.
Mr. Anderson related that it is not in this year's budget, possibly
next year if the commission approves it.
10
-~------
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1993
7:00 P.M. -8:35 P.M.
Mayor Swaim asked that Mr. Anderson address
$400,000.00 dollars considered as reserves
Herrington earlier.
the issue
mentioned
of the
by Mr.
Alderman Twitty asked if the reason for it not being in the budget
was because of it not being known to the commission until recently.
Mr. Anderson related that the fire situation was brought to their
attention this year. He further related that this is the first
major fire that he was aware of.
Mayor Swaim informed Council that the Planning Commission minutes,
at every phase mentioned the fact that the water pressure was low
in that subdivision yet the development continued. Mayor Swaim
stated that he felt this is an oversight on the developer and the
Planning Commission and the Water Commission to continually take a
low pressure area and extend that.
Mr. Anderson explained that at the end of the year he moved some
money into the cash account in order to purchase the building now
being occupied by the Water Department on Marshall Road.
Alderman Fletcher related that construction is the biggest industry
in Jacksonville at the present time adding that he felt
Jacksonville has no other growth potential than in the west and
that it is poor planning on the part of everyone that being
Planning Commission, Council, and the Water Commission. He
expressed that he felt the ground work for development needs to be
established adding that areas for building right now are limited
and that he did not feel we could wait around for Metropolitan who
owns property in the west area of Jacksonville. He said there is
a need to address the water pressure problem and lay the ground
work for future development. He related that we are not taking
advantage of the construction industry to expand the City, and
expressed the opinion that the issue of the west utility needs to
be a major issue at this point; that it is a problem for everyone.
He further related that it will be beneficial for the Water
Commissioners to work with the Council.
Alderman Fletcher offered to go to the Water Commission along with
the representatives from Jackson Heights as their Alderman. He
questioned Mr. Anderson as to the length of time it would take to
complete the project if it were to begin immediately.
Mr. Anderson related that bids would take approximately one month,
after which the actual labor would take four months.
11
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1993
7:00 P.M. -8:35 P.M.
Alderman Knight expressed the wish to move forward for the
betterment of the whole community.
Mayor Swaim related that he has spoken with the chairman of the
Water Commission and expressed that the citizens should bring this
matter before the Water Commission. He further related that the
chairman pledged to work for a solution to the problem.
Mr. Ben Rice related he had as documentation a letter dated
December 28, 1981 from the Insurance Services Office notifying the
City that their fire insurance rating improved to its current class
of class four and the change from class five to class four will
result in a reduction in the premium for the typical mercantile
class of property and etc ••. He further related that on page three
of the same letter it listed the five places where the water
pressure was tested in order to arrive at a class four rating. Of
the five one of those is the fire hydrant at Adams and Madison at
the Jackson Heights Subdivision. What is needed there at that
particular location is a fire flow of 750 gallons per minute, what
they got was 950 gallons per minute, out of the five locations
tested that was the only one where the fire flow exceeded what was
needed by clear indication.
Mayor Swaim interjected that the Fire Department conducts a regular
check and the same fire hydrant tested 410 gallons per minute on
June 4,-1975 adding that it was related to him by the Fire
Department that at different times of the day the water pressure
will check dif ferently .
Mr. Rice said he would concede that more often than not the water
pressure has been inadequate. He then related that in 1984 tests
revealed the water pressure was in excess of a thousand gallons
per minute at which time the Wa t er Commission approved a 59 lot
subdivision of which 6 lots of five acres each wa·s approved by the
Water Commission with the stipulation that water·pressure could not
be guaranteed. He then related that he requested a copy of the
audit for the Water Comm ission which reveal ed that at the end of
1992 they had retained earnings of $6,500,000.00, cash on hand of
$434,544.00, a certificate of deposit on hand of $2,092,000.00
resulting in liquid assets of $2,500,000.00 total restricted assets
were $1,076,000.00 with $1,500,000.00 on hand adding that he was
not aware of what it would take to amend a budget but that he felt
they should take care of the problem.
Alderman Wilson offered the suggestion that, "If money is holding
it up and the Water Commission feels the responsibility, right or
wrong, and it would be next year before the commission felt that
12
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1993
7:00 P.M. -8:35 P.M.
they could budget to finance the project, then I would like to have
the council consider an advance if they plan to fund the project
next year. Perhaps the city could advance the money sooner so that
the project could be accomplished sooner".
Alderman Knight concurred adding that she hoped that the Water
Commission could look at the present budget and see if there is
another need not as necessary and perhaps amend the budget in order
to start the project.
Mayor Swaim stated that commitments have been made in regard to the
City's reserve funds and that he would need to consult with the
accountant before a guarantee of funds.
Alderman Wilson reiterated that this was a suggestion only if the
money is available and if the Water Commission is only waiting till
next year to make this a budget item, working together would
expedite the project.
Alderman Ray stated he had met with the residents of Jackson
Heights relating that he told the residents that there was a
mistake in developing in the area and that he felt the mistake
belong to the City of Jacksonville being the body that voted and
accepted the plans for development. He assured that his vote would
be to get with the Water Commission and work to get the problem
fixed. He asked Council to look at the whole neighborhood as he
felt it requires more attention from the City in regard to police
protection and road signs.
In response to a comment from Alderman Ray concerning a promise by
the City to send all necessary equipment to fight a structure fire,
Fire Chief Ezell related that the procedure is to send all
equipment and the trucks are filled with water. He further related
that the fire previously mentioned in Jackson Heights was one of a
totally involved structure of a possible twenty-five hundred square
feet, stating that the pump did operate in a vaccum position,
adding that to compensate the driver cut back on hose lines which
effects some of the efficiency. He stated that a concern is that
this area requires, by the Health Department a 20 psi left when
pumping on the hydrant, which is hard to maintain for that area.
He related that records show the Fire Department has a three to
five minute response time. He assured that even with the limited
resource of low water pressure in the area the Fire Department
would provide the best service possible.
Mayor Swaim related that he and Chief Ezell have surveyed the area
in regard to access for the fire trucks and related the difficulty
13
------------------------
~0
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1993
7:00 P.M. -8:35 P.M.
that would prevail in trying to take care of a major fire in the
subdivision.
Mayor Swaim concluded by encouraging the residents of the area to
meet with Chief Ezell in regard to options which would help with
firefighting efforts, also encouraging the Jackson Heights
residents to meet with the Water Commission in efforts to find a
solution to the low water pressure.
Alderman Smith concurred that he did not feel anyone would be
against advancing the money if it is available.
Mr. Jim Herrington inquired as to the status of the property owners
who would like to go ahead and build and if the discussion before
the Council could be made available to the Water Commission as a
time saving element; consensus being the minutes of this City
Council meeting would be made available to the Water Commission.
As a closing Mr. Herrington related that there are no storm drains
and the streets require some repairs, adding that crime has
increased in the neighborhood.
Alderman Knight stated that some of these problems go back to the
Planning Commission requirements of the developer adding that we
need to work forward knowing what the problems are.
c. Interlocal Agreement for ADMINISTRATION OF 911 PROGRAM
Mayor Swa i m related that Pulaski County has agreed to take
Metroplan's place in collection and disbursement of funds for the
911 program at the same 1/2% cost.
Mayor Swaim explained the collection and distribution procedure and
asked Council for the authority for he and the City Clerk to sign
the agreement with Pulaski County.
Alderman Wilson moved, seconded by Alderman Keaton to grant
authority to Mayor Swaim and City Clerk Lu Leonard to enter into a
Interlocal agreement for administration of the 911 program. MOTION
CARRIED.
d. Request to accept bid: Sunnyside Hills Phase V/Water Main
Reconstruction
CDBG Tony Ply related that bids were taken on July 14, 1993~ the
high bid was for $68,008.00 and the low bid is $39,497.00. He
related that he and Mr. Anderson from the Water Department proofed
14
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1993
7:00 P.M. -8:35 P.M.
the bids for accuracy. He and Mr. Anderson concluded that there
were no mistakes made.
Alderman Wilson moved, seconded by Alderman Knight that the low bid
from MeV, Inc. for $39,497.60 be ACCEPTED. MOTION CARRIED.
DEVIATION IN AGENDA:
Alderman Knight related that she has a request from a resident to
be placed on the agenda adding that Mr. Mike Harwood has contacted
her in regard to the placement of current City limit signs.
Mayor Swaim related that he has discussed the situation with Mr.
Harwood and City Engineer Reel and it was agreed that the City
limits signs would be moved if they were found to be in the wrong
place.
Alderman Knight asked if it were the responsibility of the State
Highway Department to place the signs.
Mayor Swaim related that a request regarding any sign along the
frontage road has to go through the Highway Department.
RESUME AGENDA:
APPOINTMENTS:
ANNOUNCEMENTS: Mayor Swaim announced Congressman Thornton will be
at City Hall to meet with the general public during "Office Hours"
of 9:00 a.m. to 11:00 a.m. Wednesday, August 11, 1993.
DEVIATION IN AGENDA:
Alderman Wilson requested an update on the action surrounding Mrs.
Dorothy Head.
City Attorney Bamburg related that a hearing is set for September
2nd, 1993. He further related that it is his understanding from
Mrs. Head~s attorney that she is currently in the process of
seeking financial aid from various sources.
RESUME AGENDA:
15
..rr
ADJOURNMENT
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 5, 1993
7:00 P.M. -8:35 P.M.
Alderman Fletcher moved, seconded by Alderman Ray that the meeting
adjourn at approximately 8:35 p.m.
Respectfully,
cJ!:-M~~~
City Clerk-Treasurer
16
-------
CITY OF JACKSONVILLE OPENED BY.
TABULA TIDN SHEET BID NUMBER DEPT . Street DATE July 14, 1993 TH4E 10:30 a.m. TABULATED BY
I
Contractors
Specialty I Tiaer I J-Max
Service Co.
QTY. I DESCRIPTION AMOUNT I D~1 H-I AMOUNT I olf:!U-t I AMOUNT I D~~~l:-I AMOUNT
1. 100000 I Reflectorized Paint 9000.00 62oo.oo 1 .1150 1 115oo. oo
L.F.
2. 360 ea.l Raised Pavement Markers I 5.5o I 19ao.oo I 4.oo I 144o.oo I 6.45 I 2322.oo
Type I (~ite)
3. 11400 J Raised Pavement Markers I 5.5o 1 11oo.oo I 4.oo I 56oo.oo 1 6,65 I 9310.00
Type II (Amber)
4. I 20 j Raised Pavement Markers I 1o.oo 1 200.00 I 4.oo 1 8o.oo 1 7.00 I 140,00
Type II (Blue)
*Corrected Total: $18,880.00
TOTAL PRICE
TERHS
RECOMMENDED BIDDER
Q
BID ITEM:
CITY OF JACKSONVILLE, ARKANSAS
ABSTRACT OF BIDS
DEPARTMENT:
SUNNYS I DE II ILLS fiDDTION \{A TE R ~iA I N RECONS TRUCTI ON, PII AS E V DATE OPENED :
ENGINEER: BIDDER: ~leV , Jnc. BIDDER: Heller Co ., Inc .
I~b~l OUAN . DESCRIP TION UNIT PRICE TOTAL UNIT PRICE TOTAL
1. 1320 LF 6" PV C PlPE $ 9.65 $ 1L, .00
~ 1 each 8" x 6" T,\PPJ!'\G SLEEVE L,60.00 600.00
3. 1 each 6" ~lJ TAPPING VALVE 305.00 500.00
I.. 4 each 6: t!J ,~N C HOR TEE 150.00 17 5. 00
J. 3020 LF 1L, GU .<.GE COPPER TRACING lHRE .05 . 10
6. 2 e .sch 6" t!J 90 ' BEND 84.00 125.00
7. 2 e acl1 6" L<5 ° llEI\D 75.00 125.00
8. 1 each 6" x 2 " ~JJ TAPPED PLUG 36.00 80.00
9. 5 each 6" NJ GATE VALVE 316.00 320.00
10. 2 each 5-1/4" FIRE HYDRANT X 3\.z' BURY 1520.00 800.00
11. 1700 LF 2" PVC PIPE 6.60 10.50
12. 9 each 2" BRASS GATE VALVE 100.00 100.00
13. 11 each 2" x 6" BRASS NIPPLE 13.00 35.00
14. 4 each 2" PVC MALE ADAPTER 11.00 25.00
15. 2 each 2" x CLOSE BRASS NIPPLE 4.80 I 22.00
16. 4 each 2" GALVANIZED TEE 10.90 25.00
17. 13 each 2" TELSCO 702 18.60 30.00
18. 1 each 6" x 2" CI TAPPING SADDLE 50.00 180.00
19. 1 each 6" x 2" BRASS TAPPING SADDLE 50.00 170.00
20. 14 each 562-S \'ALVE BOX 40.00 50.00
21. 4 each 2" GALV ANIZED ELB0\-1 6.20 18.00
22. 4 each 1" PVC ELB0\-1 9.00 15.00
23. 1 each 1" PVC 45° BEND . 9.00 15.00 24. 1 each 2" x 3/4" DURO STOP 37.20 40.00
25. 18 CU Yl: 3000 ~! COi\CRETE 90.00 75.00
26. 6 CU YD SB-2 16.00 12.00
27. 16 CU YJ: PLOWABLE BACKFILL 75.00 40.00
28. 2 each 6" MJ ANCHOR COUPLING 86.80 75.00
TOTAL PRICE --.. -. '. . ·.· . . -
(1) RECOMMENDED AWARD TO: (2) OTHER INFORMATION
Page 1 of 2
·community Development Agency
JULY 14, 1993
BIDDER: BB&fi Co n s er. BIDDER : D.s n c o Con s lr .
UNIT PRICE TOTAL UNIT PRICE TOTAL
$ 25 .00 $ 15.50
800 .00 530.00
700 .00 t.OO.OO
250.00 200.00
.t.O ,l;(J
150.00 110.00
140.00 100 .00
75.00 65 .00
460.00 300.00
1400.00 1100.00
11.00 13.00
150.00 90.00
26.00 30.00
13.00 25.00
16.00 23.00
16.00 22.00
50.00 90.00
150.00 100.00
160.00 110.00
70.00 90.00
15.00 18.00
20.00 20.00
20.00 20.00
60.00 22.00
120.00 110.00
25.00 14.00
120.00 65.00
170.00 340.00
.. ,.
CERTIFIED CORRECT
~
~
BID ITEM:
CITY OF -JACKSONVILLE, ARKANSAS
ABSTRACT OF BIDS
Page _2_of __ 2_
DEPARTMENT: ·co~unity Dev~lopment Agency
SUNNYSIDE HILLS ADDITION \-lATER }!.io.IN RECONSTRUCTION, PHASE V DATE OPENED: JULY 14, 1993
ENGINEER :
I~O~ I OUAN. DESCR IPTI ON
29. 1 each 6" \~ET TAP "ON CI
30. 1 roll VISQUEEN (20' x 50')
31. 1 bottle CHLORINE (5 lb.)
32. 16 each lt"x8"x 16" CONE CAP BLOCK
33. 16 TN ASPHALT
34. 15 CU YO TOP SOIL
35. 100 LB LAI,JN }!IX GRASS SEED
36. 16 each 6" PVC RETAINER GLAND
37. 120 LF 12" C900 PVC ENCASH!ENT PIPE
TOTAL PRICE
. ...-· -..
(1) RECOMMENDED AWARD TO: MeV, Inc.
~~
I BIDDER: MeV, Inc .
I UNIT PRICE I TOTAL
$ 200.00
50 .00
15.00
4.00
60.00
15.00
6.00
15.50
12.00
,.
$39,497.60
. ~ ......
JACKSONVILLE WATER WORKS
Ke n Anderson, Gen. Manager
BIDDER: Heller Co., Inc. BmDER: BB& B Constr .
UNIT PRICE I TOTAL UNIT PRICE TOTAL
$ 200.00 $ 250.00
60.00 100.00
ltO.OO 50 .00
100.00 6.00
6v.OO 350 .00
15.00 60.00
2.00 2 1 .00
loO.OO 80.00
25.00 25.00
$54,520.00 $83,073.00
~ .
(2) OTHER INFORMATION
BIDDER: Dance Constr.
UNIT PRICE I TOTA.L
$ 400.00
20.00
15.00
200.00
120.00
22.00
5.00
1,3.00
27.00
~68,008.00
CERTIFIED CORRECT
----
'-L.'
'
CITY OF JACKSONVILLE
AGENDA
REGULAR COUNCIL MEETING
AUGUST 19, 1993
1. OPENING PRAYER:
2 • ROLL CALL:
3. PRSENTATION OF
MINUTES:
4 . APPROVAL AND/ OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
(Police Dept:)
(CDBG Dept:)
(Municipal Court:)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16: ANNOUNCEMENTS:
ADJOURNMENT
a.
b.
b.
Regular City Council Meeting
August 5, 1993
Regular City Council Meeting
July 15, 1993
Regular Monthly Report/July
Regular Monthly Report/July
Regular Monthly Report/July
Request to Accept Bid: Backhoe
Discussion: City Limit Signs/
Mike Harwood
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 19, 1993
7:00 P.M. -7:30 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on August 19, 1993 at the regular meeting place of
the Council. Alderman Smith delivered the invocation after which
Mayor Tommy Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Ray, Wilson,
Williamson, Keaton and Twitty answered ROLL CALL. Aldermen
Fletcher and Sansing was absent. Alderman Lewis arrived at
approximately 7:03 p.m. PRESENT EIGHT (8) 1 ABSENT ONE (2).
Mayor Swaim answered ROLL CALL and declared a quorum.
I
Others present for the meeting were: City Attorney Robert E.
Bamburg, Deputy City Clerk Susan Goings, Mayoral Aide Michael
Beeman, Asst. to the Mayor Betty Anderson, City Engineer Duane
Reel, Public Works Coordinator Skip Spears, Finance Director Paul
Mushrush, Fire Chief Rick Ezell, Asst. Police Chief Larry Hibbs,
CDBG Director Tony Ply, Park & Recreation Commissioner Robert
Stroud, other city employees, interested citizens and members of
the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of August 5, 1993 for study and action at the next Regular
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Ray that the minutes of
July 15, 1993 be APPROVED. MOTION CARRIED.
CONSENT AGENDA:
a. Police Department Monthly Report/July
b. CDBG Monthly Report/July
c. Municipal Court/Monthly Report/July
POLICE DEPARTMENT: JULY 1993
Alderman Wilson moved, seconded by Alderman Keaton that the Regular
Monthly Report of the Jacksonville Police Department be APPROVED.
Said report revealed the following: COMPUTER COLLECTION
$61,075.18, MISCELLANEOUS PAYMENTS $2,086.41, REPORT COPIES $437.75
FOR A TOTAL OF $63,599.34 COLLECTED for the month of July. ROLL
CALL: Aldermen Knight, Smith, Lewis, Ray, Wilson, Williamson,
Keaton, and Twitty voted AYE. MOTION CARRIED.
1
CDBG : JULY 1993
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 19, 1993
7:00 P.M. -7:30 P.M.
Alderman Wilson moved, seconded by Alderman Knight that the Regular
Monthly Report of the CDBG Department be APPROVED. Said report
reflects the following for July. Informational meeting 3,
Sunnyside Drainage Deeds Filed 3, BUD Monitoring Inspections 0,
REHAB: Letters to applicants 0, Applicants received 1, Work write-
ups & estimates completed 2, Bid openings-Rehab 1, HOME projects
submitted 2, Pre-construction conference 0, Interim Inspections
22, Project close-outs 5, Final inspection 5, Home buyers
Assistance Grants completed 3. PUBLIC WORKS: Advertisement for
bid Sunnyside Drainage 1, Interim Inspections 15, Bid Opening-Water
Project-Phase V 1, Close-our-Water Project-Phase IV 1, BUD
Workshops 1. ROLL CALL: Alderman Knight, Smith, Lewis, Ray,
Wilson, Williamson, Keaton and Twitty. MOTION CARRIED.
Municipal Court: July 1993
Alderman Wilson moved, seconded by Alderman Knight that the monthly
report for July 1992 from Probation Officer Mike Mahone be
APPROVED. Said report reflects cases month ending June 1993, 128.
Cases added in the Month of July 1993, 6, Probations completed,
Month ending July 31, 1993, 13, TOTAL CASES AS OF JULY 31, 1993,
121, Number of Juveniles on Probation, 0. ROLL CALL: Alderman
Knight, Smith, Lewis, Ray, Wilson, Williamson, Keaton and Twitty
voted AYE. NAY 0 MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: Request to accept bid for BACKHOE
Mayor Swaim related that the backhoe is a budgeted equipment item
from the street fund.
Alderman Wilson moved, seconded by Alderman Ray to APPROVE the low
bid of $37,636.12 submitted by Capital Ford New Holland. MOTION
CARRIED.
PARKS & REC DEPARTMENT:
2
J
SANITATION DEPARTMENT:
PLANNING COMMISSION:
CITY OF JACKSONVILLE. ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 19, 1993
7:00 P.M. -7:30 P.M.
GENERAL: Discussion: City Limit Signs/Mike Harwood
Mr. Harwood related that the sign in question has been moved so he
no longer felt the need to address Council.
Mayor Swaim related that the City Limits start at Coffelt Road on
the left side of the road and on the right it starts after you
cross Jack's Bayou. He further related that the Hwy Department
placed the population sign on the left side of the road coming into
Jacksonville, adding that Mr. Harwood expressed that he felt this
to be deceiving to the citizens.
Alderman Knight related that part of the discussion with Mr.
Harwood pertained to the jurisdiction of the police department in
regard to patrolling the area by Ace Liquor located just outside
the city limits. She further related the concern of possible
liability problems for the City.
Asst. Police Chief Hibbs stated that the Jacksonville Police do not
patrol outside the City limits adding that the only time would be
to respond to a call from another agency requesting assistance in
such an area.
DEVIATION IN AGENDA:
Mayor Swaim encouraged the Council to view the new Recycling Truck
parked at City Hall. He related that it was put on route
Wednesday and operated well. He noted that as with any new piece
of equipment there were minor problems which were repaired by the
manufacturer. He expressed desire to expand the recycling
operation with the arrival of the new truck. ·
Mayor Swaim expressed appreciation to the County for the use of
their recycling equipment during the past year.
Public Works Director Skip Spears related that the Sunnyside
Addition would be the test site for the County adding that bins for
the recycling program would be distributed the week beginning the
6th of September. He further related that this program would be
separate from the Braden Addition, Stonewall and the expansion
program planned for Jacksonville.
3
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
AUGUST 19, 1993
7:00 P.M. -7:30 P ~M.
Mayor Swaim related that due to the fact it would be a test program
they will be picking up glass and steel cans as trial items.
Public Works Director Spears then related that he had attended the
Arkansas Recycling Coalition Conference where much of the
discussion centered around collection, transportation and markets
for glass and steel cans.
Discussion ensued as to education for the general public
participating in the test programs.
Alderman Smith inquired as to the market for glass.
Public Works Director Spears related that the County has requested
proposals of companies in the area to handle the plastics, glass,
cans and paper.
APPOINTMENTS:
ANNOUNCEMENTS:
ADJOURNMENT
Alder.man Wilson moved, seconded by Alderman Williamson that the
meeting adjourn at approximately 7:30p.m.
Respectfully,
·~~~n ~
City Clerk-Treasurer
4
CITY OF JACKSONVILLE
T ~BULA TION SHEET BID NUMBER JAX002193
B:~CKIIOE
QTY . DESCRIPTION u.
1. 1 Indus trial llheel Bad-J1oe Loader
2. 1 Trade In: John Deere 410
Sub-total
3. I 1 I Taxes State
County
TD1 AL PRICE
TERt1S
RECOMMENDED BIDDER
I
DEPT .Street DATE 8-1 0-93
Capital Ford
Ne1·1 llolland
I 1,964.121
25.00
Arktrac
I 2,178.631
25.00
Tlt4E 10:00 A M
Rushing & ~1ason
I 1. 796.31
25.00
OPENED B~~
T ABUL!l.TED BY 1 i z n c1: ,_
~
AMOUNT AMOUNT
~
"
CITY OF JACKSONVILLE
AGENDA
REGULAR COUNCIL MEETING
SEPTEMBER 2, 1993
1. OPENING PRAYER:
2 . ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
(Fire Dept:)
6; WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
a.
a.
Regular City Council Meeting
August 19, 1993
Regular City Council Meeting
August 5, 1993
Regular Monthly Report/July
Request to Accept Bid: Heraldry
Manor Drainage Improvements
Discussion: Amendment to
Memorandum of Agreement with
Pulaski County Jail
b. ORDINANCE 999 (#12-93) Re:
ADOPTING AMENDMENT/PULASKI
COUNTY JAIL
c. Update: Recycling Program
d. ORDINANCE 1000 (#13-93) Re:
e.
EMPLOYEE POLICY MANUAL
ORDINANCE 1001 (#14-93) Re:
REGULATORY AUTHORITY FOR
"BASIC TIER CABLE SERVICE"
----------------------------------------------------
CITY COUNCIL AGENDA of 2 SEPTEMBER 1993 continued:
15. APPOINTMENTS:
16 : ANNOUNCEMENTS :
ADJOURNMENT
HOLIDAY: LABOR DAY
6 SEPTEMBER 1993
CITY HALL WILL BE CLOSED!
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 2, 1993
7:00 P.M. -7:50 P.M.
REGULAR CITY COUNCIL MEETING -CITY BALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on September 2, 1993 at the regular meeting place
of the Council. Alderman Ray delivered the invocation after which
Acting Mayor Larry Wilson led the standing audience in the "Pledge
of Allegiance" to the flag.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson
and Williamson answered ROLL CALL. Alderman Fletcher arrived at
approximately 7:15 p.m. PRESENT SEVEN (7), ABSENT ONE (1).
Aldermen Keaton and Twitty were absent. Mayor Swaim was absent due
to attending a Municipal League Meeting at Jonesboro. Acting Mayor
Wilson declared a quorum.
Others present for the meeting were: City Attorney Robert E.
Bamburg, Deputy City Clerk Susan Goings, Mayoral Aide Michael
Beeman, Asst. to the Mayor Betty Anderson, City Engineer Duane
Reel, Public Works Coordinator Skip Spears, Finance Director Paul
Mushrush, Asst. Fire Chief Bill Baldridge, other city employees,
interested citizens and members of the press.
PRESENTATION OF MINUTES:
Acting Mayor Wilson presented the minutes of the Regular City
Council Meeting of August 19, 1993 for study and action at the next
Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Sansing that the minutes
of August 5, 1993 be APPROVED. MOTION CARRIED.
CONSENT AGENDA: Regu l ar Mont hly Report/Fire Department
Alderman Knight moved, seconded by Alderman Lewis that the Regular
Monthly Report of the Fire Department be approved. Said report
reflects a total fire loss of $123,150.00. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray and Williamson voted AYE.
MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: Request to accept bid: Heraldry Manor Drainage
Improvements
1
·-----~
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 2, 1993
7:00 P.M. -7:50 P.M.
Acting Mayor Wilson stated that three bids were received with
Building and Utility submitting the lowest bid of $77,492.10.
It was stated by City Engineer Reel that the bidder previously
withdrew two bids due to making an error in one of the bids with
regard to labor not being included.
After concerns were expressed with regard to the difference in
landscaping, City Engineer said that he would impress upon the
contractor that the lots will have to be restored as nearly as
possible to their original condition.
Acting Mayor Wilson suggested that the Council consider the
adoption of a policy wherein a low bidder who withdraws a bid due
to an error they make shall not be able to participate in a bid
process with the City for a year.
Alderman Knight moved, seconded by Alderman Sansing that the bid
with regard to the Heraldry Manor Drainage Improvements from
Building & Utility of $77,492.10 be accepted. MOTION CARRIED.
(Said funding from the Street and Drainage Fund as budgeted.)
PARKS & REC DEPARTMENT:
SANITATION DE'PARTMENT:
PLANNING COMMISSION:
GENERAL:
a. Discussion: Amendment to Memorandum of Agreement with Pulaski
County Jail
Acting Mayor Wilson voiced that the Mayor and City Attorney have
been involved in negotiations with regard to the City and the
County Jail.
City Attorney Bamburg stated that cities in the Pulaski County area
have been working together for the past five years to improve the
County Jail situation. He said that to his knowledge, all Mayors
and City Government bodies will pass legislation with regard to the
project.
As a discussion was in process regardi ng the ability of Acting
Mayor Wilson to vote in the passage of plac i ng an Ordinance on
Second Reading, Alderman Fletcher came in at approximately 7: 15
p.m.
2
b. ORDINANCE 999 (#12-93)
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 2, 1993
7:00 P.M. -7:50 P.M.
AN ORDINANCE ADOPTING AN AMENDMENT TO THE INTERLOCAL AGREEMENT
DATED FEBRUARY 15, 1990; TO PROVIDE FUNDING FOR OPERATIONS OF THE
PULASKI COUNTY REGIONAL JAIL; DECLARING AN EMERGENCY; AND, FOR
OTHER PURPOSES.
Alderman Ray moved, seconded by Alderman Knight, that Ordinance be
placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Fletcher and Williamson voted AYE. NAY (0).
Motion received seven (7) affirmative votes, (0) negative votes.
MOTION CARRIED. Ordinance read FIRST TIME by City Attorney Robert
Bamburg.
Alderman Ray moved, seconded by Alderman Sansing to dispense with
the reading of the Ordinance in its entirety. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Lewis, that Ordinance be
accepted on FIRST READING. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Fletcher and Williamson voted AYE. NAY ( 0) •
Motion received seven (7) affirmative votes, (0) negative votes.
MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING.
Alderman Knight moved, seconded by Alderman Smith, to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Fletcher and
Williamson voted AYE. NAY ( 0) • Motion received seven (7)
affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon,
City Attorney Bamburg read the Ordinance for the SECOND TIME.
Alderman Lewis moved, seconded by Alderman Sansing, to further
suspend the rules and place the Ordinance on THIRD AND FINAL
READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing,
Ray, Fletcher and Williamson voted AYE. NAY (0). Motion received
seven (7) affirmative votes, (0) negative votes~ MOTION CARRIED.
Whereupon, City Attorney Bamburg read the Ordinance for the THIRD
AND FINAL TIME.
Alderman Smith moved, seconded by Alderman Williamson, that
Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Sansing, Ray, Fletcher and Williamson voted AYE. NAY
(0). Motion received seven (7) affirmative votes, (0) negative
votes. MOTION CARRIED.
3
-------------------
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 2, 1993
7:00 P.M. -7:50 P.M.
Alderman Ray moved, seconded by Alderman Sansing, that the
EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Alderman:
Knight, Smith, Lewis, Sansing, Ray, Fletcher and Williamson voted
AYE. NAY (0). Motion received seven (7) affirmative votes, (0)
negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 999 THIS 2ND DAY OF
SEPTEMBER 1993.
c. Update on the Recycling Program
Alderman Smith related that the Recycling Committee met and
discussed further plans for the recycling program once the county
starts its test program in the Sunnyside Addition starting
September 28, 1993.
Public Works Director Skip Spears related that bins will be
delivered to the Sunnyside residents on the 11th and 12th of
September, the first pick-up will be on Tuesday the 28th and will
follow with weekly Tuesday pick-up for approximately one year. He
further related that the experience received from the delivery of
bins in the Braden addition will be used to most effectively
deliver in the Sunnyside area.
In response to a question posed by Alderman Knight concerning the
education for the public, Mr. Spears related that press releases
are planned along with a telephone survey conducted by UALR with
instructions to be given at the time the resident signs for their
Recycling bins. He stated that the bins being used in the
Sunnyside area were purchased by the district adding that the five
hundred bins purchased by the City of Jacksonville will be used in
the Northlake and Tara Mount area as the next phase of the program.
A recycling survey indicated that the Northlake community has the
highest percent of residents willing to participate in the curb
side program.
He related that the drive-in recycling center is doing well, with
no decline in participation despite the area additions to the curb
side recycling program.
Acting Mayor Wilson expressed his pride in the recycling efforts
currently underway, adding that the City of Jacksonville is leading
Arkansas municipalities in its recycling efforts.
4
d. ORDINANCE 1000 (#13-93)
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 2, 1993
7:00 P.M. -7:50 P.M.
AN ORDINANCE ADOPTING AMENDMENTS TO THE JACKSONVILLE PERSONNEL
POLICY MANUAL; TO AMEND ORDINANCE NO. 901; DECLARING AN EMERGENCY;
AND, FOR OTHER PURPOSES.
Alderman Lewis moved, seconded by Alderman Sansing, that Ordinance
be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Fletcher and Williamson voted AYE. NAY (0).
Motion received seven (7) affirmative votes, (0) negative votes.
MOTION CARRIED. Ordinance read FIRST TIME by City Attorney Robert
Bamburg.
Alderman Knight moved, seconded by Alderman Lewis, that Ordinance
be accepted on FIRST READING. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Sansing, Ray, Fletcher and Williamson voted AYE.
NAY (0). Motion received seven (7) affirmative votes, (0) negative
votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING.
Alderman Knight moved, seconded by Alderman Smith, to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Fletcher and
Williamson voted AYE. NAY (0). Motion received seven (7)
affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon,
City Attorney Bamburg read the Ordinance for the SECOND TIME.
Alderman Smith moved, seconded by Alderman Lewis, to further
suspend the rules and place the Ordinance on THIRD AND FINAL
READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing,
Ray, Fletcher and Williamson voted AYE. NAY (0). Motion received
seven (7) affirmative votes, (0) negative votes. MOTION CARRIED.
Whereupon, City Attorney Bamburg read the Ordinance for the THIRD
AND FINAL TIME.
Alderman Sansing moved, seconded by Alderman Ray, that Ordinance be
APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis,
Sansing, Ray, Fletcher and Williamson voted AYE. NAY (0). Motion
received seven (7) affirmative votes, (0) negative votes. MOTION
CARRIED.
Alderman Ray moved, seconded by Alderman Lewis, that the EMERGENCY
CLAUSE be approved and adopted. ROLL CALL: Alderman: Knight,
Smith, Lewis, Sansing, Ray, Fletcher and Williamson voted AYE. NAY
(0). Motion received seven (7) affirmative votes, (0) negative
votes. MOTION CARRIED.
5
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 2, 1993
7:00P.M. -7:50 P.M.
ORDINANCE AND EMERGENCY CLAUSE ADOPTED AND NUMBER 1000 THIS 2ND DAY
OF SEPTEMBER 1993.
e. ORDINANCE 1001 (#14-93)
AN ORDINANCE AUTHORIZING THE MAYOR AND/OR HIS AUTHORIZED AGENT TO
FILE FCC FORM 328, REQUESTING CERTIFICATION OF A FRANCHISING
AUTHORITY TO REGULATE BASIC CABLE SERVICE RATES AND MAKING AN
INITIAL FINDING OF LACK OF EFFECTIVE COMPETITION, WITH THE FEDERAL
COMMUNICATIONS COMMISSION; DECLARING AN EMERGENCY; AND, FOR OTHER
PURPOSES.
Acting Mayor Wilson related that this Ordinance does not address
the current situation regarding the signals to be carried on local
-television but deals with the basic tier service which consists of
approximately eight channels and does not provide for the provision
or regulation of the premium channels.
City Attorney Bamburg related that this Ordinance is required if a
municipality is to regulate the basic teir service by requesting
from the FCC the authority to make regulations, determinations, and
assessments involving the basic teir service in the community,
which would not include the basic preferred or the basic plus
consisting of basic cable and the basic cable plus the premium
channels. He further related that the additional charges for
additional outlets will no longer be assessed.
Alderman Knight moved, seconded by Alderman Smith, that Ordinance
be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Fletcher and Williamson voted AYE. NAY (0).
Motion received seven (7) affirmative votes, (0) negative votes.
MOTION CARRIED. Ordinance read FIRST TIME by City Attorney Robert
Bamburg.
Alderman Ray moved, seconded by Alderman Sansing, that Ordinance be
~ a9cepted on FIRST READING.
Discussion ensued as to the control this would allow a
municipality.
City Attorney Bamburg related that certification would be automatic
if the city does not receive word 30 days after the FCC receives
the form by certified mail. He then related the terms of effective
competition which would also be a determining factoring in the
certification.
6
•
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 2, 1993
7:00 P.M. -7:50 P.M.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Fletcher
and Williamson voted AYE. NAY (0). Motion received seven (7)
affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE ACCEPTED ON FIRST READING.
Alderman Smith moved, seconded by Alderman Sansing, to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Fletcher and
Williamson voted AYE. NAY ( 0) . Motion received seven (7)
affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon,
City Attorney Bamburg read the Ordinance for the SECOND TIME.
Alderman Sansing moved, seconded by Alderman Lewis, to further
suspend the rules and place the Ordinance on THIRD AND FINAL
READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing,
Ray, Fletcher and Williamson voted AYE. NAY (0). Motion received
seven (7) affirmative votes, (0) negative votes. MOTION CARRIED.
Whereupon, City Attorney Bamburg read the Ordinance for the THIRD
AND FINAL TIME.
Alderman Smith moved, seconded by Alderman Lewis, that Ordinance be
APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis,
Sansing, Ray, Fletcher and Williamson voted AYE. NAY (0). Motion
received seven (7) affirmative votes, (0) negative votes. MOTION
CARRIED.
Alderman Ray moved, seconded by Alderman Lewis, that the EMERGENCY
CLAUSE be approved and adopted. ROLL CALL: Alderman: Knight,
Smith, Lewis, Sansing, Ray, Fletcher and Williamson voted AYE. NAY
(0). Motion received seven (7) affirmative votes, (0) negative
votes. MOTION CARRIED.
ORDINANCE AND EMERGENCY CLAUSE ADOPTED AND NUMBER 1000 THIS 2ND DAY
OF SEPTEMBER 1993.
Acting Mayor Wilson related the possibility of the local stations
working out an arrangement to charge Storer, who in turn may pass
this charge to the consumer. He further related the opportunity to
influence the situation by encouraging the stations to settle with
no charge or non monetary charges with the cable company so that
the subscriber does not pay more for the same service received in
the past.
7
1/
APPOINTMENTS:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 2, 1993
7:00 P.M. -7:50 P.M.
ANNOUNCEMENTS: Acting Mayor Wilson related that Monday is Labor
Day which would put the Sanitation Department on the holiday
schedule for trash and garbage pickup.
Public Works Director Skip Spears related that the announcement has
been advertised in the local papers. He further related that due
to the storm the trash pickup is behind but that the Sanitation
Department is working over time to correct this.
Alderman Knight related that due to the length of time since the
last Sanitation Committee meeting she felt the need to schedule
one. It was concluded that in lieu of Mr. Gilmore's current
vacation status the meeting would be held after his return to work.
ECONOMIC DEVELOPMENT GRANT
Acting Mayor Wilson announced the approval of a grant application
from the Economic Development Agency from the Department of
Commerce.
Mayoral Aid Michael Beeman related that the grant is for
$100,000.00 dollars and that the purpose is to plan, coordinate and
execute a major study out l ining the econom1c strategies and
policies and activit i es for the city, to review and analyze any
existing economic industrial development studies, and a community
profile and assessment of the general environment of the community.
Mr. Beeman further related that part of the long range economic
study would be to find solutions to some of the unusual problems in
the Jacksonville area.
In response to a question posed by Alderman Knight, Mr. Beeman
related that it is the City's hope to receive benefits from a
professional study such as this. He also reminded the Council that
the funding for this program would last for a period of twelve
months adding that this is a great opportunity for the City. He
further related that the hiring for the position would be completed
by the first of November.
8
J
POLICE AND FIRE RECRUITING PROGRAM
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 2, 1993
7:00 P.M. -7:50 P.M.
Mayoral Aid Michael Beeman related that the poster provided to
Council was created to be presented at a job fair as part of the
City's efforts to boost a recruiting program.
ADJOURNMENT:
Acting Mayor Larry Wilson adjourned the meeting at approximately
7:50p.m.
Respectfully,
~X~/ LUM: Leona
City Clerk-Treasurer
9
13
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMBER TAX00??93
HERALDRY 1-lANOR DRAINAGE IMPROVEMENTS
QTY. I DESCRIPTION
1. ~OOcy .J Excavati= 2. 249 to Gravel base
3. 600cy Embankment material
4. 000 1£ Concrete ditch bottom
5. 263 ea Concrete blocks
6. 500 ea Concrete blocks
7. SO ea Concrete blocks
8. 1 ea Connect into existing ditch
9. lac Seed and fertilize
10. 1 Landscaping
11. 1 Relocate fences
TOTAL PRICE
TERt1S
RECOMMENDED BIDDER
DEPT .SIR.EEI
Building &
Utility
I o\fli~t I AMOUNT
$10.00 $1000.00
12.50 3112.50
5.00 3000.00
38.60 38600.00
4.20 22104.60
3.00 1500.00
3.50 175.00
1000.00
1000.00
1000.00
5000.00
I
DATE 8-?5-93
I
I
$18.00
8.70
9.60
43.73
3.82
3.82
3.82
S&J
Construction
~800 .00 2166.30
5760.00
3730.00
0104 .66
1910.00
191.00
1200.00
4500.00
6000.00
5000.00
TIME 10·00 a m
Lambert
Constru:::tion
I AMOUNT I
I
$2500.00
3984.00
6600.00
43000.00
23683.50
2250.00
225.00
2000.00
2500.00
5000.00
7000.00
~
~PENED BY ~•o c e Re•l ~
1ABULATED BY IizTid
~'ftJ I AMOUNT I pu 'rn 1 A~IDUNT
I I I
CITY OF JACKSONVILLE
TABULATION SHEET BiD NUMBER IAXOQ2393-Parks DEPT. PARKS DATE a-13-0 3
A.l~. HEPP & 00.
REROOf
DESCRIPTION AI~OUNT
1. 1 Reroof Recreation Center 13,640.00 23,919.00
TOTAL PRICE
TERMS
RECOMMENDED BIDDER
TIME lD·OOam
AMOUNT
10,484.18
i5
~ .....
.8
Ill .ULI
0 QJ
O::'V
" '0 .....
•o1.!:J
-;:;0
.u
'VIIl
QJ ~
•o1 0
..... ,.j ..... .u
-tO co::
:JLI cr.u
1/llll ..... ~
Cl•""
OPENED BY Lu Leonard ~ L """ TABULATED BY 1 ;z n·~kQ
AMOUNT
27,128.06 12,117.00
OSMENT
~
~..-,
City Council Of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
SEPTEMBER 16, 1993
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(Municipal Court)
(Animal Control)
(CDBG)
(Fire Department)
6. WATER DEPARTMENT:
7. SEWER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
a.
b.
c.
d.
Regular City Council Meeting
September 2, 1993
Regular City Council Meeting
August 19, 1993
Regular Monthly Report August
Regular Monthly Report/August
Regular Monthly Report/August
Regular Monthly Report/August
Request to ACCEPT Bid:
Re-roofing Bldg./Martin St.
J
SEPTEMBER 16, 1993
Agenda Continued
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS :
ADJOURNMENT
a. ORDINANCE 1002 (#15-93) Re:
Rezoning/Parcel 0. 78 Acres/
Spencer St. C-3 to C-1
b. ORDINANCE 1003 (#16-93) Re:
Rezoning/Lots 3,4,9, & 10
of the Grace Brown Addition
from R-1 to C-2
c. ORDINANCE 1004 (#17-93) Re:
Rezoning/Penn Subdivision
6.284 Acres from R-0 to R-1
d. ORDINANCE 1005 (#18-93) Re:
Closing of Blair Drive
e. ORDINANCE 1006 (#19-93) Re:
Closing of alleys & easements
in the Lucky Heights Addition
f. ORDINANCE 1007 (#20-93) Re:
a.
Closing of alley at 220 West
Main
RESOLUTION 464 (#6-93)
Ref: Cable TV
b. REPORT: Rebsamen Regional
Medical Center Outreach
Program
c. Appropriation of $25,000.00/
Grant Match $75,000.00
Re: Economic Development
Study
BOARD OF ADJUSTMENT IT AD GREEN
Serving from Planning Commission
(term to expire 01/01/94)
1'7
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 16, 1993
7:00 P.M. -8:15 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the · City of Jacksonville, Arkansas met in
Regular Session on September 16, 1993 at the regular meeting place
of the Council. Alderman Ray delivered the invocation after which
Mayor Tommy Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Fletcher,
Williamson, and Keaton answered ROLL CALL. Alderman Twitty arrived
at approximately 7:10p.m. PRESENT EIGHT (8), ABSENT TWO (2).
Alderman Knight and Wilson was absent. Mayor Swaim answered ROLL
CALL and declared a quorum.
Others present for the meeting were: City Attorney Robert E.
Bamburg, Deputy City Clerk Susan Goings, Asst. to the Mayor Betty
Anderson, City Engineer Duane Reel, Public Works Coordinator Skip
Spears, Finance Director Paul Mushrush, Fire Chief Rick Ezell,
Planning Commission Vice Chairman Art Brannen, Mrs. Judy Swaim,
other city employees, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of September 2, 1993 for study and action at the next
Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Sansing that the minutes
of the Regular City Council Meeting of August 19, 1993 be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
a. Municipal Court Monthly Report/August
b. Animal Control Monthly Report/August
c. CDBG Monthly Report/August
d. Fire Department Monthly Report/August
MUNICIPAL COURT: August 1993
Alderman Smith moved, seconded by Alderman Sansing that the monthly
report for August 1993 from Probation Officer Mike Mahone be
APPROVED. Said report reflects cases month ending July 1993, 121.
Cases added in the Month of August 1993, S, Probations completed,
Month ending August 31, 1993, 8, TOTAL CASED AS OF AUGUST 31,
1993, 118, Number of Juveniles on Probation, 0. ROLL CALL:
1
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 16, 1993
7:00P.M. -8:15 P.M.
Aldermen: Smith,
Keaton voted AYE.
Sansing, Lewis, Ray,
MOTION CARRIED.
Fletcher, Williamson and
ANIMAL CONTROL: August 1993
Alderman Smith moved, seconded by Alderman Sansing to APPROVE the
monthly Animal Control report for the month of August 1993. Said
report reflects the following: CONTRIBUTIONS $ • 00, ADOPTION/FINES
$ 517.50, SECURITY DEPOSITS $ 125.00, for a total of $ 642.50.
ROLL CALL: Aldermen: Smith, Sansing, Lewis , Ray, Fletcher,
Williamson, and Keaton voted AYE. MOTION CARRIED.
CDBG: August 1993
Alderman Smith moved, seconded by Alderman Sansing to APPROVE the
monthly report of the Community Development Agency for the month of
August 1993. Said report reflects the following: Informational
meetings 4, Rehab Mortgages file·s 3, REHAB: Work write-ups &
estimates completed 2, Bids released-Rehab projects 3, Pre-
construction conferences 1, Interim Inspections 24, Final
Inspections 2, Project close-outs (rehab) 1, Home buyers Assistance
Grant completed 1, PUBLIC WORKS: Bid Opening-Sunnyside Drainage
Project 1, Pre-construction conference-Water Project 1, Interim
Inspections 13, HUD workshops 1, CHAS planning meeting 1. ROLL
CALL: Aldermen: Smith, Sansing, Lewis, Ray, Fletcher, Williamson,
and Keaton voted AYE. MOTION CARRIED.
FIRE DEPARTMENT: August 1993
Alderman Smith moved, seconded by Alderman Sansing that the monthly
report of the Jacksonville Fire Department for August 1993, be
APPROVED. Said report reflects an estimated fire loss of
$84,200.00. ROLL CALL: Aldermen: Smith, Sansing, Lewis, Ray,
Fletcher, Williamson, and teaton voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
SEWER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPART~NT:
STREET DEPARTMENT:
PARKS & REC DEPARTMENT:
on Martin Street
Bids for Re-roofing the Recreation Center
2
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 16, 1993
7:00 P.M. -8:15 P.M.
City Engineer Duane Reel related that a specific roofing system was
not included in the specs for advertisement. From the five bids
received the low bidder was disqualified as a result for failure to
follow bid instructions. He further related that the second low
bidder Osment Roofing Systems, Inc. from Jonesboro is the
recommended bidder.
Alderman Ray moved, seconded by Alderman Lewis to ACCEPT the
second low bid from Osment Roofing Systems, Inc. for $12,177.00 to
repair the Recreation Center roof located at Martin Street with
funds allocated from Capital Improvement.
Mayor Swaim related that the funds were budgeted for this project
making mention that the bid is less than the allocated amount.
City Engineer Reel related that the system to be used is similar to
the one at the library, a styrofoam application with an over spray
on the ceiling and joints, calling for a one inch over-lay.
At this time MOTION CARRIED.
SANITATION DEPARTMENT:
PLANNING COMMISSION:
DEVIATION IN AGENDA:
Mayor Swaim related that with a number of Ordinances on the agenda
he would like to move ahead to item b,under general that being a
report from Rebsamen Regional Medical Center concerning the
Outreach Program.
There being no objection from the Council, Mayor Swaim introduced
Mr. Tom Siemers Administrator for the Regional Medical Center.
Mr. Siemers related that hospitals are under pressure to control
cost and improve service and care provided. Traditionally Rebsamen
has been a big provider of care to Jacksonville and Cabot. Over
30% of admissions come from care provided to the communities
surrounding the Jacksonville area leaving Rebsamen with an interest
in serving these areas with good care and service. He further
related that Cabot has not been as successful as Jacksonville in
obtaining primary care practitioners as a result they are under-
served in terms of family physicians and in looking for a
correction for that situations Rebsamen is proposing to operate and
maintain a professional medical building in Cabot. The new clinic
would be located on Second Street and offer area doctors the
opportunity to consolidate practices. The doctors would lease
3
Bl
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 16, 1993
7:00 P.M. -8:15 P.M.
space from the hospital which allow the hospital an important base
to recruit additional family care physicians into the community.
He related the interest in bring specialist to the community to
hold day clinics, operating a multi-specialty clinic, allowing
specialists from Rebsamen to go there and see the patients.
Projected cost of the project is between 1.3 to 1.5 million dollars
which would come out of hospital operational revenues. He related
that he has spoken with Mayor Smith, Vice President of the Chamber
of Commerce Rev. Christopher, Executive Director of the Chamber of
Commerce Mr. Dewey Faulk, and other business leaders who have
expressed support and endorsement for the project. He expressed
his desire to obtain Council endorsement and approval of the
project so as to move forward with a presentation to the City
Council of Cabot for their endorsement and approval.
Mayor Swaim related that he has met with the Mayor Smith who is
aware of the problem keeping phys icians in the area and is excited
about the opportunity for Rebsamen to expand into Cabot. He
expressed the importance of cultivating the Cabot area and keeping
other areas from encroaching on the hospital territory. Relating
that it is important to provide a complete care facility for those
patients who make up 30% of the patient load. While it is an
outreach move it is also a defensive move in keeping the patient
care provided by Rebsamen Hospital. He further related that the
hospital is owned by the citizens of Jacksonville, overseen by a
management company and is run by a competent board and chief of
staff chosen each year. Mayor Swaim stated that during his tenure
as Mayor he has had relatively few conversations with anyone having
concerns about the hospital. He related that the board works very
well absorbing and working out many of the problems so that they
do not have to be brought before the Council. Mayor Swaim
expressed congratulations to the doctors for all their hard work
and volunteer time given to the City.
In response to a question posed by Alderman Ray, Mr. Seimers
related that the property is approximately 1 acre and is adjacent
to Dr. Shirley's clinic which is fifty-one hundred sq. feet. The
proposed construction will be approximately ten thousand sq. feet
and should accommodate six family physicians.
Mayor Swaim related that it is not Council habit to formally
approv.e actions by the hospital board, however, adding that he felt
it would be appropriate for the City Council to endorse these
actions through a motion.
4
j
~~ -~-----~---~-~~-~-~--------.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 16, 1993
7:00 P.M. -8:15 P.M.
Alder.man Smith moved, seconded by Alderman Lewis to APPROVE the
implementation of the Outreach Program to the Cabot area. MOTION
CARRIED.
RESUME AGENDA:
Mayor Swaim explained the procedure involved with the passage of an
Ordinance in regard to a non-controversial issue.
City Engineer Reel related that the Coopers own the property and
live in the house that is located at the southeast corner of
Trickey Lane and propose to build a new house at the section of
Military Road and Spencer Street which is presently zoned C-3 and
does not permit residential construction. They have requested a C-1
zoning which would afford residential construction as well as quite
business. He further related that the Planning Commission
recommended it be rezoned with no opposition from the public.
a. ORDINANCE 1002 (#15-93)
AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE,
ARKANSAS, (GENERAL LOCATION: INTERSECTION OF SPENCER STREET AND
MILITARY ROAD); AMENDING ORDINANCE NUMBERS 213 AND 238 OF THE CITY
OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES.
Alderman Ray moved, seconded by Alderman Sansing, that Ordinance be
placed on FIRST READING. ROLL CALL: Aldermen: Smith, Lewis,
Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE.
NAY (0). Motion received eight (8) affirmative votes,, (0) negative
votes. MOTION CARRIED. Ordinance read FIRST TIME by City
Attorney Robert Bamburg.
Alderman Ray moved, seconded by Alderman Sansing to suspend the
rules and dispense with the reading of the Ordinance in its
entirety. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray,
Fletcher, Williamson, Keaton and Twitty voted· AYE. NAY ( 0) •
Motion received eight (8) affirmative votes, (0) negative votes.
MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Sansing, that
Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen:
Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty
voted AYE. NAY (0). Motion received eight (8) affirmative votes,
( 0) negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST
READING.
5
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 16, 1993
7:00 P.M. -8:15 P.M.
Alderman Lewis moved, seconded by Alderman Ray, to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton
and Twitty voted AYE. NAY (0). Motion received eight (8)
affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon,
City Attorney Bamburg read the Ordinance for the SECOND TIME.
Alderman Smith moved, seconded by Alderman Sansing, to
further suspend the rules and place the Ordinance on THIRD AND
FINAL READING. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray,
Fletcher, Williamson, Keaton and Twitty voted AYE. NAY ( 0) .
Motion received eight (8) affirmative votes, (0) negative votes.
MOTION CARRIED. Whereupon, City Attorney Bamburg read the
Ordinance for the THIRD AND FINAL TIME.
Alderman Sansing moved, seconded by Alderman Lewis, that Ordinance
be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Smith, Lewis,
Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE.
NAY (0). Motion received eight (8) affirmative votes, (0) negative
votes. MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Smith, that the EMERGENCY
CLAUSE be approved and adopted. ROLL CALL: Aldermen: Srni th,
Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted
AYE. NAY (0). Motion received eight (8) affirmative votes, (0)
negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1002 THIS 16th DAY OF
September 1993.
b. ORDINANCE 1003 (#16-93)
Mayor Swaim announced the next item of business in regard to the
rezoning of lots 3, 4, 9 & 10 of the Grace Brown Addition R-1 to
C-2, relating that the property is located between Vine Street and
Poplar Street in a commercial area and that according to Metroplans
long range plan it is in an area that is projected to be
commercial. The property is flanked with commercial property across
the street and on two sides of the property. He further related
that the Planning Commission did not recommend rezoning, adding
that there is no specific violation that keeps it from being
rezoned.
AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE,
ARKANSAS, (GENERAL LOCATION: NORTHEAST CORNER OF NORTH JAMES AND
POPLAR STREETS), AMENDING ORDINANCE NUMBERS 213 AND 238 OF THE
CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES.
6
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 16, 1993
7:00 P.M. -8:15 P.M.
Alderman Fletcher moved, seconded by Alderman Sansing, that
Ordinance be placed on .FIRST READING. ROLL CALL: Aldermen:
Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty
voted AYE. NAY (0). Motion received eight (8) affir.mative votes,
(0) negative votes. MOTION CARRIED. Ordinance read FIRST TIME by
City Attorney Robert Bamburg.
Alderman Ray moved, seconded by Alderman Lewis to suspend the rules
and dispense with the reading of the Ordinance in its entirety.
ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Fletcher,
Williamson, Keaton and Twitty voted AYE. NAY ( 0) • Motion
received eight (8) affir.mative votes, (0) negative votes. MOTION
CARRIED.
In response to a question posed by Alderman Lewis, Mr. Art Brannen
the Vice Chairman of the Planning Commission related that one of
the two reasons the Planning Commission denied recommendation is
that it considered Poplar and Vine a buffer zone between the
commercial and residential in that area, also that it was the
Planning Commissions intention to avoid the possibility of more
vacant commercial property in the City.
It was stated that there was no public opposition to the rezoning
with proper advertisement.
Discussion ensued as to Metroplans future designs for that area.
Alderman Fletcher commented that as long as it does not upset the
overall projected plans, commercial investments should not be
discouraged.
Mayor Swaim related that it is the nature of Council to follow the
recommendations of the Planning Commission with regard to legal
disagreement or public opposition to a rezoning adding in this case
there are no definitive violations or opposition to the rezoning.
Alderman Fletcher moved, seconded by Alderman Lewis, that Ordinance
be accepted on FIRST READING. ROLL CALL: Aldermen: Smith, Lewis,
Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE.
NAY (0). Motion received eight (8) affir.mative votes, (0) negative
votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING.
Alderman Fletcher moved, seconded by Alderman Lewis, to suspend
the rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton
and Twitty voted AYE. NAY (0). Motion received eight (8)
7
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 16, 1993
7:00 P.M. -8:15 P.M.
affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon,
City Attorney Bamburg read the Ordinance for the SECOND TIME.
Alderman Fletcher moved, seconded by Alderman Ray, to
further suspend the rules and place the Ordinance on THIRD AND
FINAL READING. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray,
Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0).
Motion received eight (8) affirmative votes, (0) negative votes.
MOTION CARRIED. Whereupon, City Attorney Bamburg read the
Ordinance for the THIRD AND FINAL TIME. · .
Alderman Fletcher moved, seconded by Alderman Lewis,' that Ordinance
be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Smith, Lewis ,
Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE.
NAY (0). Motion received eight (8) affirmative votes, (0) negative
votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1003 THIS 16th DAY OF
September 1993.
c. ORDINANCE 1004 (#17-93)
AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE,
ARKANSAS, (GENERAL LOCATION: PROPERTY ADJOINING SOUTHEASTERN
AVENUE AT LEMAC DRIVE AND ACROSS FROM CORBIN STREET); AMENDING
ORDINANCE NUMBERS 213 AND 238 OF THE CITY OF JACKSONVILLE,
ARKANSAS; AND, FOR OTHER PURPOSES.
Alderman Ray moved, seconded by Alderman Sansing, that Ordinance be
placed on FIRST READING. ROLL CALL: Aldermen: Smith, Lewis,
Sans;ing, Ray,. Fletcher, Williamson, Keaton and Twitty voted AYE.
NAY (0). Motion received eight (8) affirmative.votes, (0) negative
votes. MOTION CARRIED. Ordinance read FIRST TIME by · City
Attorney Robert Bamburg.
Alderman Ray moved, seconded by Alderman Sansing to suspend the
rules and dispense with the reading of the Ordinance in its
entirety. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray,
Fletcher, Williamson, Keaton and Twitty voted AYE. NAY ( 0).
Motion received eight (8) affirmative votes, (0) negative votes.
MOTION CARRIED.
Alderman Sansing moved, seconded by Alderman Ray, that Ordinance be
accepted on FIRST READING. ROLL CALL: Aldermen: Smith, Lewis,
Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE.
NAY (0). Motion received eight (8) affirmative votes, (0) negative
8
J
votes. MOTION CARRIED.
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 16, 1993
7:00 P.M. -8:15 P.M.
ORDINANCE ACCEPTED ON FIRST READING.
Alderman Fletcher moved, seconded by Alderman Ray, to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton
and Twitty voted AYE. NAY (0). Motion received eight (8)
affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon,
City Attorney Bamburg read the Ordinance for the SECOND TIME.
Alderman Sansing moved, seconded by Alderman Lewis, to further
suspend the rules and place the Ordinance on THIRD AND FINAL
READING. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray,
Fletcher, Williamson, Keaton and Twitty voted AYE. NAY ( 0).
Motion received eight (8) affirmative votes, (0) negative votes.
MOTION CARRIED. Whereupon, City Attorney Bamburg read the
Ordinance for the THIRD AND FINAL TIME.
Alderman Lewis moved, seconded by Alderman Ray, that Ordinance be
APPROVED AND ADOPTED. ROLL CALL: Aldermen: Smith, Lewis,
Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE.
NAY (0). Motion received eight (8) affirmative votes, (0) negative
votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Sansing that the
EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Aldermen:
Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty
voted AYE. NAY (0). Motion received eight (8) affirmative votes,
(0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1004 THIS 16th DAY OF
September 1993.
d. ORDINANCE 1005 . (#18-93)
AN ORDINANCE VACATING AND CLOSING THAT UNDEVELOPED PORTION OF BLAIR
DRIVE IN THE CITY OF JACKSONVILLE, ARKANSAS, (GENERAL LOCATION:
PROPERTY PERPENDICULAR TO THE SOUTH END OF MEMORIAL DRIVE); AND,
FOR OTHER PURPOSES.
Alderman Sansing moved, seconded by Alderman Ray, that Ordinance be
placed on FIRST READING. ROLL CALL: Aldermen: Smith, Lewis,
Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE.
NAY (0). Motion received eight (8) affirmative votes, (0) negative
votes. MOTION CARRIED. Ordinance read FIRST TIME by City
Attorney Robert Bamburg.
9
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 16, 1993
7:00 P.M. -8:15 P.M.
Alderman Sansing moved, seconded by Alderman Lewis to suspend the
rules and dispense with. the reading of the Ordinance in its
entirety. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray,
Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0).
Motion received eight (8) affirmative votes, (0) negative votes.
MOTION CARRIED.
Alderman Sansing moved, seconded by Alderman Fletcher, that
Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen:
Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty
voted AYE. NAY (0). Motion received eight (8) affirmative votes,
(0) negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST
READING.
Alderman Ray moved, seconded by Alderman Sansing, to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton
and Twitty voted AYE. NAY (0). Motion received eight (8)
affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon,
City Attorney Bamburg read the Ordinance for the SECOND TIME.
Alderman Ray moved, seconded by Alderman Smith, to further suspend
the rules and place the Ordinance on THIRD AND FINAL READING. ROLL
CALL: Aldermen: Smith, Lewis, Sansing, Ray, Fletcher, Williamson,
Keaton and Twitty voted AYE. NAY (0). Motion received eight (8)
affirmative votes, (0) negative votes.
MOTION CARRIED. Whereupon, City Attorney Bamburg read the
Ordinance for the THIRD AND FINAL TIME.
Alderman Ray moved, seconded by Alderman Sansing, that Ordinance be
APPROVED AND ADOPTED. ROLL CALL: Aldermen: Smith, Lewis,
Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE.
NAY (0). Motion received eight (8) affirmative votes, (0) negative
votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1005 THIS 16th DAY OF
September 1993.
e. ORDINANCE 1006 (#19-93)
AN ORDINANCE VACATING AND CLOSING THAT UNDEVELOPED PORTION OF THE
LUCKY HEIGHTS ADDITION TO THE CITY OF JACKSONVILLE, ARKANSAS,
(GENERAL LOCATION: PROPERTY LOCATED ALONG GENERAL SAMUELS ROAD AND
LYING WEST OF THE ARKANSAS CREDIT UNION); AND, FOR OTHER PURPOSES.
10
'•
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 16, 1993
7:00 P.M. -8:15 P.M.
Alderman Smith moved, seconded by Alderman Lewis, that Ordinance be
placed on FIRST READING.. ROLL CALL: Aldermen: Smith, Lewis,
Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE.
NAY (0). Motion received eight (8) affirmative votes, (0) negative
votes. MOTION CARRIED. Ordinance read FIRST TIME by City
Attorney Robert Bamburg.
Alderman Smith moved, seconded by Alderman Ray to suspend the rules
and dispense with the reading of the Ordinance in its entirety.
ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Fletcher,
Williamson, Keaton and Twitty voted AYE. NAY ( 0) . Motion
received eight (8) affirmative votes, (0) negative votes. MOTION
CARRIED.
Alderman Fletcher moved, seconded by Alderman Sansing, that
Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen:
Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty
voted AYE. NAY (0). Motion received eight (8) affirmative votes,
(0) negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST
READING.
Alderman Fletcher moved, seconded by Alderman Ray, to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton
and Twitty voted AYE. NAY ( 0). Motion received eight (8)
affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon,
City Attorney Bamburg read the Ordinance for the SECOND TIME.
Alderman Ray moved, seconded by Alderman Lewis, to further suspend
the rules and place the Ordinance on THIRD AND FINAL READING. ROLL
CALL: Aldermen: Smith, Lewis, Sansing, Ray, Fletcher, Williamson,
Keaton and Twitty voted AYE. NAY (0). Motion received eight (8)
affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon,
City Attorney Bamburg read the Ordinance for the T~IRD AND FINAL
TIME. .
Alderman Sansing moved, seconded by Alderman Ray, that Ordinance be
APPROVED AND ADOPTED. ROLL CALL: Aldermen: Smith, Lewis,
Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE.
NAY (0). Motion received eight (8) affirmative votes, (0) negative
votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1006 THIS 16th DAY OF
September 1993.
f. ORDINANCE 1007 (#20-93)
11
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 16, 1993
7:00 P.M. -8:15 P.M.
AN ORDINANCE VACATING AND CLOSING THAT UNDEVELOPED PORTION OF THE
ALLEY LOCATED ON THE EAST SIDE OF THE PRESENT SANCTUARY OF THE
FIRST UNITED METHODIST CHURCH, JACKSONVILLE, ARKANSAS, (GENERAL
LOCATION: FIRST UNITED METHODIST CHURCH, 220 WEST MAIN STREET);
AND, FOR OTHER PURPOSES.
Alderman Smith moved, seconded by Alderman Lewis, that Ordinance be
placed on FIRST READING. ROLL CALL: Aldermen: Smith, Lewis,
Sansing, Ray, Fletcher, Williamson, Keat on and Twitty voted AYE.
NAY (0). Motion received eight (8) affirmative votes, (0) negative
votes. MOTION CARRIED. Ordinance read FIRST TIME by City
Attorney Robert Bamburg.
Alderman Ray moved, seconded by Alderman Lewis to suspend the rules
and dispense with the reading of the Ordinance in its entirety.
ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Fletcher,
Williamson, Keaton and Twitty voted AYE. NAY (0). Motion
received eight (8) affirmative votes, (0) negative votes. MOTION
CARRIED.
Alderman Ray moved, seconded by Alderman Sansing, that Ordinance be
accepted on FIRST READING. ROLL CALL: Aldermen: Smith, Lewis,
Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE.
NAY (0). Motion received eight (8) affirmative votes, (0) negative
votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING.
It was noted by Mr. Ben Rice that the correct location is to the
East and not West of the sanctuary.
Alderman Ray moved, seconded by Alderman Fletcher, to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton
and Twitty voted AYE. NAY ( 0). Motion received eight (8)
affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon,
City Attorney Bamburg read the Ordinance for the SECOND TIME.
Alderman Fletcher moved, seconded by Alderman Keaton, to further
suspend the rules and place the Ordinance on THIRD AND FINAL
READING. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray,
Fletcher, Williamson, Keaton and Twitty voted AYE. NAY ( 0) • Motion
received eight (8) affirmative votes, (0) negative votes. MOTION
CARRIED. Whereupon, City Attorney Bamburg read the Ordinance for
the THIRD AND FINAL TIME.
Alderman Keaton moved, seconded by Alderman Twitty, that Ordinance
be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Smith, Lewis,
Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE.
12
·•·
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 16, 1993
7:00 P.M. -8:15 P.M.
NAY (0). Motion received eight (8) affir.mative votes, (0) negative
votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1007 THIS 16th DAY OF
September 1993.
GENERAL: a. RESOLUTION 464 (#6-93)
A RESOLUTION ENCOURAGING RESOLUTION TO THE CURRENT DISAGREEMENT
BETWEEN THE LOCAL CABLE CARRIER, STORER CABLE, AND OUR LOCAL
NETWORK AFFILIATES, KARK, KATV, AND KTBV, OVER COMPENSATION FOR
BROADCAST SIGNAL PRIVILEGES; AND FOR OTHER PURPOSES.
Alderman Smith moved, seconded by Alderman Lewis that Resolution
464 (16-93) be read. ROLL CALL: Aldermen: Smith, Lewis,
Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE.
NAY (0). Motion received eight (8) affir.mative votes, (0) negative
votes. MOTION CARRIED. City Attorney Bamburg read the Resolution
in its entirety.
Mayor Swaim related that the FCC has allowed cities to regulate the
basic cable rate if it falls outside the guidelines or benchmark
previously setup by the FCC. He further related that although the
City has no authority in regard to the benchmark, hopefully the
Resolution will encourage positive action and alert those parties
involved to the feelings of the general . public of the City of
Jacksonville.
Mayor Swaim requested an amendment
clarify any confusion in regard
television advertising rate as
television antennas.
to paragraph three in order to
to any increase in business
opposed to the erection of
Alderman Fletcher related that he is very concerned about the
quality of network television and cited articles written by
Joycelyn Elders which reflect the same view point.
Mayor Swaim concurred with the need for better network quality and
expressed he would be open for any such amendment to the Resolution
before Council or if needed Alderman Fletcher could work with the
City Attorney to draft a separate Resolution dealing more
specifically with the quality of network television.
Alderman Smith also concurred with Alderman Fletcher stating that
he was unclear as to the solution.
13
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 16, 1993
7:00 P.M. -8:15 P.M.
The amended sentence shall read as follows: Whereas, the inability
of the parties to reach an amicable agreement will result in
additional cost to cable subscribers, these increases could
include erection of expensive and unsightly television antennas to
view local network affiliates broadcasts, as well as confusion and
increases (most likely) of business television advertising rates
and usage. All would result in increased cable service cost.
Alderman Smith moved, seconded by Alderman Ray to approve
Resolution 464 as amended. MOTION CARRIED.
c. Economic Development Study/Appropriation of $25,000.00
Mayor Swaim related that the Grant has been approved and asked
Council to appropriate the $25,000.00 funds to match the $75,000.00
dollars as furnished with the Economic Development Grant received.
Alderman Ray moved, seconded by Alderman Smith to appropriate
matching funds of $25,000.00 from Sales Tax Fund.
Mayor Swaim related that he will appoint a committee to work with
the person hired to prepare the study. He further related that
four public hearings will be held in order to get input from the
public in regard to the study. Monitoring of the study will be
done through the Mayor's office. Interviewing for the director
position has begun. Applications for the assistant position will
close Monday, September 20th.
In r esponse to a question from Alderman Williamson, Mayor Swaim
related that the position was advertised as a time limited position
that being through the grant period only, adding that this may
increase difficulty of hiring. The alternative being that a
consulting firm be hired to conduct the study which may result in
less input from the general public.
At this time the MOTION CARRIED.
APPOINTMENTS:
ANNOUNCEMENTS: Board of Adjustment/Tad Green
Mayor Swaim related that Tad Green has volunteered to serve on the
Board of Adjustment from the Planning Commission.
Alderman Smith moved, seconded by Alderman Ray to approve Planning
Commission member Tad Green serving on the Board of Adjustment.
MOTION CARRIED.
14
WILLOW BEND APARTMENTS:
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 16, 1993
7:00 P.M. -8:15 P.M.
Discussion ensued as to· the unsightliness of the Willow Bend
Apartments and the concern of property owners in regard to the
violence in the area.
Mayor Swaim related that he and the Chief of Police have had
several discussions with the management company of the apartments
and repairs were made, However, the property was devalued again in
a relatively short period of time by some of the residents living
in apartments. He further related that he welcomes any suggestions
or recommendations and then offered the suggestion that the City
Attorney write a letter to the management company encouraging them
to accelerate their efforts to make the property more presentable
and safer for the residents. It was remarked by Mayor Swaim that
this is a nation wide problem and recently while attending a
national league of cities meeting, they recommended family training
classes to teach neighborhoods to become more family oriented, more
disciplined, and attuned to the needs of their neighbors. He
related that this issue has become a concern on a national level
and as yet there has been no solution that cities and states can
come together on.
DOROTHY HEAD/PROPERTY ON DENNIS LANE
Alderman Smith inquired as to any progress concerning Mrs. Head and
her property located on Dennis Lane.
City Attorney Bamburg related that Mrs. Head's attorney has
received the consent judgement and agreed prior to the court date
that the family would tear the structure down and rid the property
of unsightly conditions in order to meet with City Code. Mrs. Head
was recently released from the hospital and is no longer living on
the property. She and the co-defendant have received the court
order giving them thirty (30) days to have the property meet with
City Code, adding that if not completed in that time frame the City
will go in without further court action, file a lien against the
property for the cost of bringing the property up to City Code.
MUMS I MUSIC AND MUSCADINES
Mayor Swaim related that the festival will be held on Saturday
October 2nd and Sunday October 3rd and will take place on the
grounds at City Hall. He further related that a shuttle bus will
be provided for those parking at the junior high or behind Lamanco.
Handicap emblems should be displayed to alert police that you will
need Handicap parking. T-shirts are on sale for $10.00 at City
Hall.
15
ADJOURNMENT
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
SEPTEMBER 16, 1993
7:00 P.M. -8:15 P.M.
Alder.man Fletcher moved, seconded by Alder.man Ray that the meeting
adjourn at approximately 8:15 p.m.
Respectfully,
~M~~~
City Clerk-Treasurer
16
q5
CITY COUNCIL OF JACKSONVILLE~ ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
OCTOBER 7J 1993
..
1. OPENING PRAYER:
2. ROLL CALL:
..
3. PRESENTATION OF REGULAR CITY CoUNCIL MEETING
MINUliS: SEPTEMBER 1~~ 1993
..
4. APPROVAL AND/OR REGULAR -CITY CoUNCIL MEETING
CORRECTION OF MINUTES: SEPTEMBER 2~ 1993
5. CONSENT AGENDA:
-
(POLl CE DEPT : ) A. REGULAR MoNTHLY REPORT/SEPTEMBER
(ANIMAL CONTROL) B. REGULAR MoNTHLY REPORT/SEPTEMBER
--
6. WATER DEPARTMENT: ORD. 1008 (#21-93) RESTRUCTURING
OF WATER BoND ISSUE
7. WASTEWATER DEPARTr·'ENT:
-· 8. FIRE DEPARTMENT: REQUEST TO ACCEPT BID: SELF-
CoNTAINED BREATHING APPARATUS
9. POLl CE DEPARTMENT:
10. STREIT DEPARTMENT: A, REQUEST TO ACCEPT BID: HARPOLE
DRAINAGE IMPROVEMENTS PHASE III
B • EASTVIEW DRAINAGE PROJECT
..
11 . PARKS & REC I DEPT:
..
12 . SANITATION DEPT:
..
13. PLANNING COMMISSION:
14. GENERAL: A. REQUEST TO ACCEPT BID: INSURANCE
B. ORD .•. 1009 .. (#22-93) ANNUAL
MILLAGE FOR 1994
c. REMODEliNG OF POLICE DEPT. BLDG,/
ADA REQUIREMENTS
n. RENOVATION OF POLICE ADDN.
E. SHOP JACKSONVILLE FIRST
15. APPOINTMENTS:
-· 16. ANNOUNCEMENTS:
-·-.
ADJOURNMENT
.-----------------------------------
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 7, 1993
7:00 P.M. -7:50 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on October 7, 1993 at the regular meeting place
of the Council. Alderman Lewis delivered the invocation after
which Mayor Swaim introduced the following Boy Scouts who led the
standing audience in the "Pledge of Allegiance" to the flag;
Corey Bayless, John Jackson, Richard Norris, Patrick Po££, and
George Shaver of Scout Troop 170.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray,
Williamson, Keaton and Twitty answered ROLL CALL. Alderman
Fletcher arrived at approximately 7:08p.m. PRESENT NINE (9),
ABSENT-ONE (1). Alderman Wilson was absent.
Others present for the meeting were: City Attorney Robert E.
Bamburg, Deputy City Clerk Susan Goings, Asst. to the Mayor Betty
Anderson, City Engineer Duane Reel, Public Works Coordinator Skip
Spears, Finance Director Paul Mushrush, Fire Chief Rick Ezell,
Mr. Pat Wilson, Chairman of Jacksonville Water Commission,
General Manager of the Jacksonville Waterworks Ken Anderson,
Representatives from the Rose Law Firm and Stephens Inc., other
city employees, interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of September 16, 1993 for study and action at the next
Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Lewis that the minutes
of September 2, 1993 be APPROVED. MOTION CARRIED.
CONSENT AGENDA:
Regular Monthly Report/Police Department
Alderman Knight moved, seconded by Alderman Sansing that the
Regular Monthly Report of the Jacksonville Police Department be
approved. Said report reflects: Computer Collections,
$48,662.99, Miscellaneous Payments $1,179.25, Report Copies
$443.50 for a total Collections of $50,285.74. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Williamson, Keaton
and Twitty voted AYE, NAY (0). MOTION CARRIED.
1
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 7, 1993
7:00 P.M. -8:35 P.M.
Regular Monthly Report/Animal Control Department
Alderman Knight moved, seconded by Alderman Sansing that the
Regular Monthly Report of the Jacksonville Animal Control
Department be approved. Said report reflects: Adoptions/Fines
$356.00, Security Deposits, $200.00 totaling $556.00. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Williamson, Keaton
and Twitty voted AYE, NAY (0). MOTION CARRIED.
WATER DEPARTMENT: ORDINANCE 1008 (#21-93)
AN ORDINANCE AUTHORIZING THE ISSUANCE AND SALE OF NOT TO EXCEED
$2,200,000 OF WATER REVENUE REFUNDING BONDS BY THE CITY OF
JACKSONVILLE, ARKANSAS FOR THE PURPOSE OF REFUNDING CERTAIN
OUTS~ANDING WATER REVENUE BONDS OF THE CITY; AUTHORIZING THE
EXECUTION AND DELIVERY OF A TRUST INDENTURE PURSUANT TO WHICH THE
REFUNDING BONDS WILL BE ISSUED AND SECURED; AUTHORIZING THE
EXECUTION AND DELIVERY OF AN OFFICIAL STATEMENT; AUTHORIZING THE
EXECUTION AND DELIVERY OF A BOND PURCHASE AGREEMENT PROVIDING FOR
THE SALE OF THE REFUNDING BONDS; AUTHORIZING THE EXECUTION AND
DELIVERY OF A LETTER OF PRESENTATION; AUTHORIZING THE EXECUTION
AND DELIVERY OF AN ESCROW DEPOSIT AGREEMENT PROVIDING FOR THE
PAYMENT OF THE OUTSTANDING BONDS TO BE REFUNDED; PRESCRIBING
OTHER MATTERS RELATING THERETO; AND DECLARING AN EMERGENCY.
Mayor Swaim introduced Chairman of the Water Commission Mr. Pat
Wilson and General Manager of Jacksonville Waterworks Mr. Ken
Anderson.
Mr. Wilson related that in lieu of the current interest rate the
bond issue will save approximately $213,000.00 which will come in
monthly, not all at one time.
Alderman Smith moved, seconded by Alderman Knight, that Ordinance
be placed on FIRST READING. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Sansing, Ray, Williamson, Keaton and Twitty voted
AYE. NAY (0). Motion received eight (8) affirmative votes, (0)
negative votes. MOTION CARRIED. Ordinance read FIRST TIME by
City Attorney Robert Bamburg.
Alderman Ray moved, seconded by Alderman Sansing to dispense with
the reading of the Ordinance in its entirety. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Williamson, Keaton
and Twitty voted AYE. NAY (0). Motion received eight (8)
affirmative votes, (0) negative votes. MOTION CARRIED.
2
qr
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 7, 1993
7:00 P.M. -8:35 P.M.
Alderman Smith moved, seconded by Alderman Sansing, that
Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Williamson, Keaton and Twitty
voted AYE. NAY (0). Motion received eight (8) affirmative votes,
(0) negative votes. MOTION CARRIED.
Alderman Fletcher came in at approximately 7:08p.m.
Alderman Sansing moved, seconded by Alderman Lewis to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Williamson, Keaton
and Twitty voted AYE. NAY (0). Motion received eight (8)
affirmative votes, (0) negative votes. MOTION CARRIED.
Whereupon, City Attorney Bamburg read the Ordinance for the
SECOND . T.fME .
Alderman Knight moved, seconded by Alderman Lewis, to further
suspend the rules and place the Ordinance on THIRD AND FINAL
READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing,
Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0).
Motion received nine (9) affirmative votes, (0) negative votes.
MOTION CARRIED. Whereupon, City Attorney Bamburg read the
Ordinance for the THIRD AND FINAL TIME.
Alderman Sansing moved, seconded by Alderman Lewis, that
Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton
and Twitty voted AYE. NAY (0). Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Williamson, that the
EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Alderman:
Knight, Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton,
and Twitty voted AYE. NAY (0). Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1008 THIS 7th DAY OF
OCTOBER 1993.
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT: Request to Accept Bid: Ref: Self-Contained
Breathing Apparatus.
Chief Ezell related that his recommendation was for the MSA -
SCBA (AIR PACKS). He pointed out that in Haz-mat incidents, more
time is needed to work and that at present the department has
3
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 7, 1993
7:00P.M. -8:35 P.M.
only thirty (30) minute air packs; that one hour packs are
needed giving explanation to preparation and decontamination
procedures. He said that in the 80's standardization of
equipment was started adding that this equipment is compatible
with existing equipment. He said that it has NFBA approval and
that there is a local service center in Little Rock adding that
the firefighters are familiar with the equipment.
Alderman Knight moved, seconded by Alderman Smith that the
from Casco of Arkansas be accepted; a quantity of four (4)
purchased in 1993 at a cost of $8,346.00 and four (4) to be
purchased in 1994 at a cost of $8,646.00. MOTION CARRIED.
(Bid Sheet information included in these minutes as exhibit
POLICE -· DEPARTMENT:
bid
to be
(a) ) •
STREET DEPARTMENT: (a) Harpole Drainage Improvements Phase III
Mayor Swaim pointed out that bids were advertised and that three
bidders responded.
City Engineer Reel said that the bids are in the area o-f what was
expected for the completion of the project.
Alderman Knight moved, seconded by Alderman Sansing to accept
the low bid of $78,199.75 from S & J Construction Inc. MOTION
CARRIED. (bid sheet included in these minutes as exhibit (b).
(b)Eastview Drainage Project
Mayor Swaim stated that the item was advertised earlier in the
summer and that bids were greater than the city feels should be
spent on the project. He related that there is enough money to
complete a portion of the ditch.
City Engineer Reel said that Eastview was not on the priority
list to begin with explaining the layout of ditches in the
Eastview area, the railroad, James Street and Redmond Rd., and
Stone Street. He said that the cost of the work that needs to be
done including all the streets listed above is approximately
$401,000.00. He said that since the city cannot at this time
complete the whole project, it has been divided into three
sections with ditch (A) and ditch (B). He said that there is a
problem with erosion at some of the residences in the area and
suggested that the efforts with the Harpole drainage improvements
and the Eastview improvements be combined.
Mayor Swaim stated that an interceptor needs to be constructed at
the end of ditch (B) to keep further problems from being created.
4
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 7, 1993
7:00 P.M. -8:35 P.M.
City Attorney Bamburg advised that it is permissable to use unit
prices for funding the interceptor making the tie-in to ditch
(A) •
Mayor Swaim said that drainage efforts will be prioritized for
the coming year. He pointed out that Oakhurst Drainage Ditch,
Stonewall Ditch, a ditch off Smithwick Dr., and a ditch parallel
to Hapsburg are among those completed and under construction at
this time.
Alderman Knight moved, seconded by Alderman Smith that the bid of
$62,440.34 be accepted as submitted by S & J Construction Company
for the completion of ditch (B) and the unit price as used for
the project to make the connection between ditch (B) and ditch
(A), an -approximate cost of between ten to fifteen thousand
dollars. MOTION CARRIED.
PARKS & REC DEPARTMENT:
SANITATION: Mayor Swaim introduced Public Works Director Skip
Spears who announced that starting the week of October 11, 1993
recycling bins would be distributed in the Northlake and Tara
Mount Subdivi sions. He said that the first day to pick up
recycled products will be Thursday, October 28, 1993. He said
that there are approximately 1,000 homes involved in the city-
wide curbside program.
He related that the program by the county now in place in the
Sunnyside Subdivision is well underway. He said that about 250
out of 500 homes are into the recycling effort thus far in that
subdivision.
Mayor Swaim said that in the future, the City o f Jacksonville
will have to assume the responsibi lity of the whole community.
He said that participation in the Sunnyside area is not as good
as in the other areas where recycling e ff ort s a r e be i ng made.
Mr. Spears related that there are approximately 550 homes in the
Braden Subdivision being serviced with curbside recycling, that
it takes two trips by the truck to service the area. He
estimated that 70% of the homes are participating in the program
each week and that few bins are having to be replaced. He said
that future
efforts will make it necessary for the city to purchase more
bins.
DEVIATION IN AGENDA: e. Shop Jacksonville First Program
5
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 7, 1993
7:00 P.M. -8:35 P.M.
Mayor Swaim introduced Martha Yagos who made a presentation
regarding efforts to encourage residents of the city to "Shop
Jacksonville First".
He requested that the City Council permit him to appropriate
$2,000.00 to finance the campaign. He related that the Chamber
of Commerce is involved in the effort. He said the city could
write a contract with the retail merchants committee or pay the
bills directly incurred.
A sample sign was displayed to the City Council. The consensus
of the body was that some changes should be made in the sign.
Mayor Swaim pointed out that when citizens shop in Jacksonville,
the eity-receives all of the 1% sales tax and only 8% of the
overall sales tax from the county. He said that the $2,000.00
would come back in a short time as the suggestion to "Shop
Jacksonville First" is followed.
The presentation made by Ms. Yagos encouraged the citizens of
Jacksonville to support small businesses with purchases inside
the city.
Alderman Knight moved, seconded by Alderman Smith that $2,000.00
be taken from the Contingency Fund allowing Mayor Swaim to enter
into an agreement with the Retail Merchants Committee in the
"Shop Jacksonville First" program. MOTION CARRIED.
RESUME AGENDA:
a. Request to Accept Bid: Insurance (Bid sheet included as
exhibit (c) of these minutes.
Mayor Swaim related that the Building Insurance is an annual
expenditure noting that the Gallager bid meets the
specifications.
Mr. Mushrush said that it has not been necessary for the city to
use building insurance to date adding that if it became necessary
to request benefits, there would still be a savings of $111.00.
He said that the higher bid is still the lower bid.
Alderman Smith moved, seconded by Alderman Sansing that the bid
of Arthur J. Gallagher Co., $9,342.00 for Building & Contents
Insurance of the City of Jacksonville, be accepted. MOTION
CARRIED.
6
!IJ I
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 7, 1993
7:00 P.M. -8:35 P.M.
DEVIATION IN AGENDA: c. and d. Remodeling of Police Dept.
Bldg./ADA Requirements and Renovation of Police Addition
Mayor Swaim said that the ADA requirements making the two
bathrooms handicap accessible will cost approximately
$27,629.00. He said that it will be necessary to take down the
pecan tree at the Police Department in the renovation efforts.
He said that the total bid to complete the ADA requirements, the
connection of the two buildings and re-roofing of the building is
$212,328.00. He requested that the Council grant him permission
to work with the architect to lower the bids, mentioning that
$12,000.00 has been trimmed already in negotiations without any
major~.changes. He said that a handicap ramp, costing
approximately $7,000.00, is necessary in the improvements.
Mayor Swaim related that the options for Council were to approve
the bid with the stipulation that the Mayor and Engineer be given
the permission to negotiate the bid or the project can be rebid
with the connection from building to building being excluded from
the specs.
Discussion ensued as to the ADA requirements regarding bathrooms
in the main building and the cost involved.
Architect Dual Arey related that moving the bathrooms to the
newly purchased building without connecting the two building
would not comply with ADA.
Mayor Swaim pointed out that funds from Capital Improvement are
available to do the entire project.
Alderman Keaton moved, seconded by Alderman Sansing to proceed
with the low bid from Profile Builders (estimated construction
time of 120 days) at the base bid price of $212,328.00; allowing
the Mayor, City Engineer, and the architect to reduce cost by
negotiating the legal limit within 20%. MOTION CARRIED.
RESUME AGENDA:
ORDINANCE 1009 (#22-93) Ref: Annual Millage for 1994
AN ORDINANCE FOR THE PURPOSE OF LEVYING THREE-TENTHS MILL AND
THREE-TENTHS MILL AGAINST ALL PERSONAL PROPERTY WITHIN THE
CORPORATE LIMITS OF THE CITY OF JACKSONVILLE, ARKANSAS; FOR THE
PURPOSE OF LEVYING THREE-TENTHS MILL AND THREE-TENTHS MILL
AGAINST ALL REAL PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY
7
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 7, 1993
7:00 P.M. -8:35 P.M.
OF JACKSONVILLE, ARKANSAS; FOR THE PURPOSE OF EFFECTING
CERTIFICATION TO THE COUNTY CLERK OF PULASKI COUNTY OF THE TAX
LEVIED AND OTHER PRESCRIBED MATTERS PERTAINING THERETO; AND, FOR
OTHER PURPOSES.
Mayor Swaim explained that this years millage ordinance does not
allow any millage for city operations; as approved when the one
cent sales tax was passed there would be no assessment on real or
personal property. He said the Ordinance does allow for the
assessment of tax for police and fire pensions.
Alderman Fletcher moved, seconded by Alderman Keaton, that
Ordinance be placed on FIRST READING. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton
and Twitty-voted AYE. NAY (0). Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED.
Ordinance read FIRST TIME by City Attorney Robert Bamburg.
Alderman Fletcher moved, seconded by Alderman Sansing, that
Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton
and Twitty voted AYE. NAY (0). Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE ACCEPTED ON FIRST READING.
Alderman Smith moved, seconded by Alderman Ray, to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Fletcher,
Williamson, Keaton and Twitty voted AYE. NAY (0). Motion
received nine (9) affirmative votes, (0) negative votes. MOTION
CARRIED. Whereupon, City Attorney Bamburg read the Ordinance
for the SECOND TIME.
Alderman Knight moved, seconded by Alderman Sansing, to further
suspend the rules and place the Ordinance on THIRD AND FINAL
READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing,
Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0).
Motion received nine (9) affirmative votes, (0) negative votes.
MOTION CARRIED. Whereupon, City Attorney Bamburg read the
Ordinance for the THIRD AND FINAL TIME.
Alderman Lewis moved,
Ordinance be APPROVED
Knight, Smith, Lewis,
and Twitty voted AYE.
affirmative votes, (0)
seconded by Alderman Sansing, that
AND ADOPTED. ROLL CALL: Aldermen:
Sansing, Ray, Fletcher, Williamson,
NAY (0). Motion received nine (9)
negative votes. MOTION CARRIED.
8
Keaton
/03
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 7, 1993
7:00 P.M. -8:35 P.M.
ORDINANCE ADOPTED AND NUMBER 1009 THIS 7TH DAY OF OCTOBER 1993.
ADDITION TO AGENDA: AAA/USA of America South
Mayor Swaim related that Mr. T. Allen Clark of AAA/USA of America
South wishes to operate in the City of Jacksonville, however, he
does not want to obtain a franchise in the City of Jacksonville.
He then related he had asked Mr. Clark to talk with the City
Attorney which he has failed to do. Mayor Swaim related that he
would leave it to the Council's discretion as to having it placed
as an item of business on the agenda.
Alderman Knight and Smith stated that they are opposed to any
proposa~-that does not include a franchise for the City of
Jacksonville.
Consensus of the Council was that some control of the company
would be needed if it were to operate in the City of
Jacksonville.
FRANKLIN BUILDING
Mayor Swaim related that negotiations concerning the Franklin
Building have been in progress for more than a year adding that
Mr. Pfister brought with him to Jacksonville a quit claim deed
giving it to the City of Jacksonville in an agreement saying that
the City will accept the property in its "as is" condition,
other stipulations being taxes paid to the date of the City's
acceptance.
Mayor Swaim asked Council to suspend the rules and place this
item of business on the agenda. He further related that as a
gift to the City of Jacksonville the deed would require $100.00,
adding that the appraised price of the property is two million
dollars.
Mayor Swaim related that the immediate sale of the property would
be the first contention by Council, using the funds to purchase
additional land to develop an industrial park; noting lease to be
the second option.
Alderman Fletcher moved, seconded by Alderman Knight to suspend
the rules and place the acceptance of the Franklin Building as an
item of business on the agenda. MOTION CARRIED.
Alderman Fletcher moved, seconded by Alderman Knight to allow the
Mayor to sign the quit claim deed for the City of Jacksonville
9
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 7 , 19·9 3
7:00 P.M. -8:35 P.M.
and allocated the Mayor to sign the quit claim deed for the same
and that one hundred dollars ($100.00) be taken from the
Contingency Fund making the transaction legal. MOTION CARRIED.
APPOINTMENTS:
ANNOUNCEMENTS: Economic Development Study
Mayor Swaim related that the City of Jacksonville had received a
EDA grant of $100,000.00, 75/25 match, for the purpose of a long
term economic development study of the city. He related that the
grant provided for the hiring of two employees to complete the
study and present a plan that could be followed by the City of
Jack&E>nvil·le involving things that would change the economic
conditions of the City. He introduced Mrs. Rona Scott one of
the employees that will be working in the economic development
study along with Mr. John P. Sullivan who is expected to arrive
early next week. He pointed out that they will maintain an
office in the old City Hall Building.
Mayor Swaim related that Mrs. Scott and Mr. Sullivan come to the
city highly qualified.
DISCUSSION OF HEALTH BENEFITS:
Alderman Knight related that Mrs. Terry Jones requested to
address the Council in regard to the Health Benefits as provided
by the City of Jacksonville for its employees.
Mr. Jones expressed that she is not pleased with the p7rformance
of the insurance coverage. She related a recent exper1ence
regarding the health of her daughter and insurance payments for
expenses incurred.
A short discussion ensued regarding the supposed problem with the
health provider. Comments regarding insurance coverage were
made with suggestions of change and possible employee obligation
in health benefit coverage. The Council did not arrive at a
solution to the health coverage issue.
Mayor Swaim suggested to Mrs. Jones that she follow the appeal
process allowed under present policy manual procedure.
10
fO~
ADJOURNMENT:
Respectfully,
&::Y!~~
City Clerk-Treasurer
11
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 7, 1993
7:00 P.M. -8:35 P.M.
t--
~
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMBER JAX002493 DEPT. FIRE DATE 9-27-93 !.. TIME 10:00 a.m.
I
60 NINUI'E SELF-CONTAINED BREA1HING APPARATIJS David's Fire Equip./ MSA
QTY . DESCRIPTION AMOUNT AMOUNT
1. 4
SCBA to be Purchased 1994
SCBA to be Purchased 1993
4
.00 I $7200.00
2161.so1 8646.00 I 18oo.oo 7200.00 00
TOTAL PRICE
TERt4S
RECCMMENDED BIDDER 1 Casco of Arkansas
TABULA TED BY ------·· 67 -,.<> ZJ,d..__.
AMOUNT AMOUNT
~--
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMBER JAX002693
QTY.
1.
BUILDING & mNTENI'S INSURANCE
DESCRIPTION
Building & Contents Insurance
Deductible
TOTAL PRICE
TERt~S
RECOMMENDED BIDDER
DEPT .FINANCE
Mart
AMOUNT
DATE 9-27-93
1000.00)
AMOUNT
$9,342.00
I
10:15 a.m .
OPENED BY ·-r ------... .
TABULA TED BY Liz ~~<.'~;;??
AMOUNT A i~OUNT AHOUNT
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMBER JAX002793
HARPOlE DRAINAGE IMPROVEMENTS PHASE III
DESCRIPTION
Excavation
Concrete Ditch Bottom
*3. 143LF Concrete Ditch Bottom
*4. 4100ea Concrete Block
-~5. 75 LF Remove & Dispose Blockl~all
-~6. 2 ea Connect to Existing Box Culvert
*7. 1 ea Connect to Existing Q·l Pipe Culvert
-~8. 350CY Fmbankmen t Na terial
-~9. 1 ea Connect 01 Arch Pipe
•':10. 3 ea Remove & Dispose Pine Trees
•':11. 1 ea Connect to 0~1 Arch Pipe
*12. 1 ea Remove & Dispose Concrete Corner
-~13. 1 ea Landscaping
13a. 1 14CY Excavation
14. 220LF Concrete Ditch Bottom
15. 1330 ea Concrete Block
16. 150LF Fence Relocation
17. L. Sum Landscaping
18. 70LF Remove & Dispose Existing Bl<:Jck Hall
Ditch B
GRAND TOTAL OF Ditch A & B TOTAL PRICE
TERMS
RECOMMENDED BIDDER
DEPT . STREET DATE 9-27 -93 TIME 10:30 a.m.
}:
Building &
tility Contrac
nc.
PR rr+ AMOUNT PRrH-
I' 1,000.00
$ 47.00 19,740.00 $ 45.00
35.00 5,005.00 38.75
5.00 20,500.00 3.95
10.00 750.00 5.00
1,000.00 2,000.00 500.00
1,000.00 1,000.00 550.00
10.00 3,500 .00 10.00
300.00 300.00 550.00
350.00 1,050.00 300.00
350 ,()( 350.00 550.00
500.00 500 .00 300.00
1,000.00
12.00 1,368.00 15.00
35.00 7' 700.00 38.75
6.00 7,980.00 3.95
20.00 3,000.00 10.00
1,000.00
10.00 700.00 5.00
I
S & J Construction Lambert
Inc.
AMOUNT pYJl[+ AMOUNT
~ 5,000.00 $10 ,000.00
18,900.00 $ 40.00 16,800.00
5,541.25 37.00 5,291.00
16,195.00 4.10 16,810.00
375.00 35.00 2,625.00
1,000 .00 b,ooo.oo 4,000.00
550.00 0 2,000.00 ,000.00
3,500.00 12.00 4,200.00
550.00 l ,500.00 1,500.00
900.00 500.00 1,500.00
550.00 1,500.00 1,500.00
300.00 1,000.00 1,000.00
4,000.00 5,000.00
1,710.00 26.00 2,964.00
8,525.00 37.00 8,140.00
5,253.50 4.10 5,453.00
1,500.00 20.00 3,000.00
3,500.00 5,000.00
350.00 25.00 1,750.00
OPENED BY I'I?I)IO C ;:,waJm t • '
TABULA TED BY Uz Tuckj~,_
I e~rtE: 1 A~louNT
I
AMOUNT
-~
~
CITY COUNCIL OF JACKSONVILLE, ARKANSAS
A G E N D A
1. OPENING PRAYER:
2 I ROLL CALL:
3 I PRESENTATION OF
MINUTES:
4 I APPROVAL AND/OR
CORRECTION OF MINUTES:
5 I CONSENT AGENDA:
(FIRE DEPARTMENT)
(MUNICIPAL CoURT)
(RECYCLING REPORT)
(CDBG)
6 I WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTf~ENT:
11. PARKS & REC. DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
REGULAR CITY COUNCIL MEETING
OcTOBER 21, 1993
REGULAR CITY COUNCIL MEETING
5cto ber 7, 1993
Regular City Council Meeting
September 16, 1993
a. Regular :·lonthly Report/September
b. Regular ;,lonthly Report/September
c. Quarterly Report
d. Regular Monthly Report/September
Y; 00 p.m. Public Hearing
Resolution 465 (#7-93)
Authorizing Sale of Revenue Bonds
Ordinance 1010 (#23-93) Ref: Bldg.
Fire & Safety Codes
Request to Accept Bid: Entrance
Road/Dupree Park
Request to Accept Bid: CDBG
Sunnyside Addn. Drainage Imprv.
j
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 21, 1993
7:00 P.M. 7:25 P.M.
REGULAR CITY COUNCIL MEETING -CITY BALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on October 21, 1993 at the regular meeting place of
the Council. Alderman Fletcher delivered the invocation after
which Mayor Tommy Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray,
Fletcher, Williamson, Keaton and Twitty answered ROLL CALL:
PRESENT NINE (9), ABSENT ONE (1). Alderman Wilson was out of town.
Mayor Swaim also answered ROLL CALL and declared a quorum.
Others present for the meeting: City Attorney Rober~ E. Bamburg,
Deputy City Clerk Susan Goings, Mayoral Aide Michael Beeman, Asst.
to the Mayor Betty Anderson, City Engineer Duane Reel, Public Works
Coordinator Skip Spears, CDBG Director Tony Ply, Fire Chief Rick
Ezell, Police Chief Don Tate, Mr. Pat Wilson, Chairman of the Water
Commission, Ken Anderson, General Manager of the Waterworks
Department, Fire Inspector Bobby Laws, Mrs. Judy Swa~m, wife of the
Mayor, other city employees, interested citizens and members of the
press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of October 7, 1993 for study and action at the next Regular
City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Ray that the minutes of
the September 16, 1993 Regular City Council Meeting be APPROVED.
MOTION CARRIED.
CONSENT AGENDA: a. FIRE DEPARTMENT Regular Monthly Report/September
b. MUNICIPAL COURT Regular Monthly Report/September, 1993.
c. RECYCLING REPORT/QUARTERLY d. CDBG Regular Monthly
Report/September
a. FIRE DEPARTMENT: September 1993
Alderman Smith moved, seconded by Alderman Sansing that the monthly
report of the Jacksonville Fire Department for September 1993, be
APPROVED. Said report reflects and estimated fire loss of
$3, 100. 00. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing,
Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. MOTION
CARRIED.
1
\ I \
t '·a
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 21, 1993
7:00 P.M. 7:25 P.M.
MUNICIPAL COURT: SEPTEMBER 1993
Alderman Smith moved, seconded by Alderman Sansing that the monthly
report for September 1993 from Probation Officer Mike Mahone be
APPROVED. Said report reflects cases month ending August 1993,
118. Cases added in the Month of September 1993, 9, Probations
completed, Month ending September 30, 1993, 8, TOTAL CASES AS OF
SEPTEMBER 30, 1993, 119, Number of Juveniles on Probation, 0.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray,
Fletcher, Williamson, Keaton and Twitty voted AYE. MOTION
CARRIED.
RECYCLING QUARTERLY REPORT: SEPTEMBER 1993
Alderman Smith moved, seconded by Alderman Sansing that the
quarterly recycling report be APPROVED. Said report reflects the
following for the 3rd quarter of 1993. Sale of Alum. cans, Paper
(Newspaaper, Computer, White, Mixed), Cardboard, and Scrap Metal
was$ 2,778.50; total Lbs. collected for Sale 237,730. Plastics
1 & 2 was $ 780.27; total Lbs. collected for sale 13,570. Ground
Yard Waste 5,272 Cubic Yards. Number of people through Recycling
center 2,486. Sale of Mulch $15.00. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and
Twitty voted AYE. MOTION CARRIED.
COBG: SEPTEMBER 1993
Alderman Smith moved, seconded by Alderman Sansing to APPROVE the
monthly report of the Community Development Agency for the month of
September 1993. Said report reflects the following: Informational
Meetings 2, REHAB: Work Write-ups & Estimates completed 2, Pre-
construction Conference 3, Interim Inspections 22, Final
Inspections 4, Partial Payments 2, Project Close-out-Rehab 4,
Mortgages filed 4, Homebuyers Assistance Grant completed 1.
PUBLIC WORKS: King Street Close-outs 1, Pre-construction
Conference-Water Project 1, Interim Inspections 11, HUD Workshops
4, HUD Monitor 1. ROLL CALL: Aldermen: Knight, Smith, Lewis,
Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE.
MOTION CARRIED.
WATER DEPARTMENT: 7:00 p.m. PUBLIC HEARING: RESOLUTION 465 (#7-
93) Authorizing Sale of Revenue Bonds
Mayor Swaim declared the public hearing opened at approximately
7:04 p.m. asking for comments from the Council or the general
2
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 21, 1993
7:00 P.M. 7:25 P.M.
public concerning the sale of Revenue Bonds by the Water
J?epartment.
There were no comments. At approximately 7:05p.m., Mayor Swaim
declared the public hearing closed.
Alderman Knight moved, seconded by Alderman Smith to read
Resolution 465. MOTION CARRIED.
At this time City Attorney Bamburg read Resolution 465.
Alderman Ray moved, seconded by Alderman Sansing to suspend the
rules and dispense with the reading of Resolution 465 in its
entirety. MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Lewis to APPROVE
Resolution 465 (#7-93). MOTION CARRIED.
SEWER DEPARTMENT:
FIRE DEPARTMENT: ORDINANCE 1010 (#23-93) Ref: Bldg. Fire and
Safety Code
AN ORDINANCE AMENDING JACKSONVILLE MUNICIPAL CODE SECTION 16. 04. 010
ET. SEQ. ; ADOPTING VARIOUS PROVISIONS AND CODES RELATING TO
INSPECTION ACTIVITIES OF THE CITY OF JACKSONVILLE, ARKANSAS, TO
ENHANCE AND DEVELOP ENFORCEMENT OF CERTAIN BUILDING AND SAFETY CODE
PROVISIONS; INCREASING PERMIT FEES; DECLARING AN EMERGENCY; AND,
FOR OTHER PURPOSES.
Alderman Williamson related that Ordinance 1010 is an update to a
previous Ordinance regarding construction maintenance and building
safety with regard to public safety, health and welfare.
City Attorney Bamburg related that electrical fees have not been
increased since 1968.
Alderman Williamson moved, seconded by Alderman Keaton that
Ordinance 1010 be placed on FIRST READING. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Fletcher, Williamson and Twitty
voted AYE. NAY (0). Motion received nine (9) affirmative votes,
(0) negative votes. MOTION CARRIED. Ordinance read FIRST TIME by
City Attorney Robert Bamburg.
Alderman Ray moved, seconded by Alderman Sansing to suspend the
rules and dispense with the reading of the Ordinance in its
entirety. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing,
3
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 21, 1993
7:00 P.M. 7:25 P.M.
Ray, Fletcher, Williamson and Twitty voted AYE. NAY (0).
received nine (9) affirmative votes, (0) negative votes.
CARRIED.
Motion
MOTION
Alderman Keaton moved, seconded by Alderman Smith that the
Ordinance be ACCEPTED on FIRST READING. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Fletcher, Williamson and Twitty
voted AYE. NAY (0). Motion received nine (9) affirmative votes,
(0) negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Lewis, to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Fletcher, Williamson
and Twitty voted AYE. NAY ( 0). Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED.
Whereupon, City Attorney Bamburg read the Ordinance for the SECOND
TIME.
Alderman Ray moved, seconded by Alderman Lewis to further suspend
the rules and place the Ordinance on THIRD AND FINAL READING. ROLL
CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Fletcher,
Williamson and Twitty voted AYE. NAY (0). Motion received nine
(9) affirmative votes, (0) negative votes. MOTION CARRIED.
Whereupon, City Attorney Bamburg read the Ordinance for the THIRD
AND FINAL TIME.
Alderman Sansing moved, seconded by Alderman Ray, that Ordinance be
APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis,
Sansing, Ray, Fletcher, Williamson and Twitty voted AYE. NAY (0).
Motion received nine (9) affirmative votes, (0) negative votes.
MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Lewis, that the EMERGENCY
CLAUSE be approved and adopted. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Sansing, Ray, Fletcher, Williamson and Twitty voted
AYE. NAY (0). Motion received nine (9) affirmative votes, (0)
negative votes. MOTION CARRIED.
ORDINANCE AND EMERGENCY CLAUSE ADOPTED AND NUMBER 1010 THIS 21ST
DAY OF OCTOBER 1993.
POLICE DEPARTMENT:
STREET DEPARTMENT:
4
j
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 21, 1993
7:00 P.M. 7:25 P.M.
PARKS & RECREATION DEPARTMENT: Request to Accept Bid: Entrance
Road/Dupree Park.
Mayor Swaim related that the City Engineer Duane Reel would address
Council in regard to bid information concerning the Dupree Park
Project.
Mayor Swaim related that it is more desirable that the work be done
in the fall due to the activity in the park during the spring and
summer.
City Engineer Reel related that when the first bid of approximately
$67,000.00 was submitted money was not available to complete the
project, pointing out that a parking lot and other work completed
by the Street Department brought the cost of the project down to
approximately $39,000.00. He related that only one person
expressed any interest in the project: but that at the last bid
letting no bid was submitted.
The Council was advised by the City Attorney that waiving of
competitive bidding could be in order in the event that little
interest is shown when bids are sought.
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: Request to Accept Bid: CDBG Sunnyside Addition Drainage
Improvements
Tony Ply related that he felt the reason for the large margin from
the low bid in regard to the high bid was the result of a lack of
competitive interest on behalf of the high bidder.
Mayor Swaim related that the project begins on the south side of
Roosevelt Road and ends at Galloway Circle.
Alderman Knight moved, seconded by Alderman Sansing to ACCEPT the
low bid of $64, 465. 84 from Building & Utility Contractors, Inc.
MOTION CARRIED.
PUBLIC WORKS: RECYCLING UPDATE:
Public Works Director Skip Spears said we are beginning to see a
slight decline in participation through the
5
115
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
OCTOBER 21, 1993
7:00 P.M. 7:25 P.M.
recycling center due to the new curb side service now being offered
to various test areas. He further related October 28th would be
the first pick-up day in the new test area of Northlake.
Mayor Swaim expressed appreciation for the expressions of sympathy
toward he and his family with regard to loss of his father.
ANNOUNCEMENTS:
ADJOURNMENT:
Alderman Ray moved, seconded by Alderman Fletcher to adjourned the
meeting at approximately 7:25 p.m.
Respectfully,
~~-~ ua:M. Leonard
City Clerk-Treasurer
MAYOR
6
t:-
-r
~-~-----r-~---...-.~.--.._...--...... ---..------o--.......--~---_,---....... -...--.-........ --....---~----~-------
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMBER JAX002893 DEPT. Parks DATE 10-19-93
EI'ITRANCE TO DUPREE PARK I II
I I
I I
I I
. !~b~ I QTY. DESCRIPTION P~tt I AMOUNT I P ~~tt At-10UNT
I
----
NO BIDS SUBMITTED
I
TOTAL PRICE I Ia
TERt~S I I
I I
RECOMMENDED BIDDER I I
TIME 10:00 a.m.
I
I
I I
I
OPENED BY Lu Leonard j]e_ /
TABULATED BY Liz Tuck J 7 -
I I
I
I
~~~~ AMOUNT I p~~t~ AMOUNT i PWrtt I Ar!OUNT
I I
I
-. -• I
I I
I I
.--------------
\ t B
CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
NOVEMBER 1, 1993
1. OPENING PRAYER:
2 . ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
CORRECTION OF MINUTES
5. CONSENT AGENDA:
(Police Department)
(Animal Control)
6. WATER DEPARTMENT:
7. SEWER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
a.
Regular City Council Meeting
October 21, 1993
Regular City Council Meeting
October 7, 1993
Regular Monthly Report/Sept.
Regular Monthly Report/Sept.
UPDATE: Drainage Projects
by City Engineer
ORDINANCE 1011 (#24-93) Re:
Rezoning/Evans Property from
C-3 to R-4
b. FINAL PLAT /Penn Subdivison
a. ORDINANACE 1012 (#25-93)
Ref: Cable TV Regulation
A G E N D A continued:
NOVEMBER 4, 1993
16. ANNOUNCEMENTS:
ADJOURNMENT
j
a. PUBLIC HEARING: CDBG
1994 Funding/Dec. 2, 1993
during Regular City Council
Mtng.
b. VETERANS DAY CELEBRATION
City Hall will be closed
November 11, 1993
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 4, 1993
7:00 P.M. 7:35 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on November 4, 1993 at the regular meeting place of
the Council. Alderman Smith delivered the invocation after which
Mayor Tommy Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson,
Williamson, Keaton and Twitty answered roll call. Alderman Ray
arrived at approximately 7:06p.m. and Alderman Fletcher arrived at
approximately 7:09p.m. PRESENT TEN (10), ABSENT (0). Mayor
Swaim also answered ROLL CALL and declared a quorum.
Others present for the meeting: City Attorney Robert E. Bamburg,
Deputy City Clerk Susan Goings, Asst. to the Mayor Betty Anderson,
City Engineer Duane Reel, Public Works Coordinator Skip Spears,
Finance Director Paul Mushrush, Police Chief Don Tate, Asst. Police
Chief Hibbs, Economic Development Director Phil Sullivan and
Associate Mrs. Rona Scott, Planning Commission Vice Chairman Art
Brannen, Mrs. Judy Swaim, wife of the Mayor, other city employees,
interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of October 21, 1993 for study and action at the next
Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Wilson moved, seconded by Alderman Lewis that the minutes
of the October 7, 1993 Regular City Council Meeting is APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
Report/September b.
1993.
a. POLICE DEPARTMENT Regular Monthly
ANIMAL CONTROL Regular Monthly Report/October
a. POL I CE DEPARTMENT: September 1993
Alderman Smith moved, seconded by Alderman Wilson that the monthly
report of the Jacksonville Police Department for September 1993, be
APPROVED. Said report reflects COMPUTER COLLECTIONS OF $44 1 964. 3 9,
MISCELLANEOUS PAYMENTS OF $ 685.00, REPORT COPIES OF $1,060.00,
TOTAL COLLECTIONS FOR THE MONTH OF SEPTEMBER 1993 OF $46,709.39.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson,
Williamson, Keaton and Twitty voted AYE. MOTION CARRIED.
1
b. ANIMAL CONTROL: October 1993
CITY OF JACKSONVILLE. ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 4, 1993
7:00 P.M. -7:35 P.M.
Alder.man Smith moved, seconded by Alder.man Wilson to APPROVE the
monthly Animal Control Report of the month of October 1993. Said
report reflects the following: CONTRIBUTIONS $70.00,
ADOPTION/FINES $525.00, SECURITY DEPOSITS $275.00, for a total of
$870.00. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing,
Wilson, Williamson, Keaton and Twitty voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
---. -:--··-
POLICE DEPARTMENT:
STREET DEPARTMENT:
UPDATE: Drainage Projects
Mayor Swaim related that he would also like an update on the
Sunnyside Drainage Project.
City Engineer Reel reJ.ated that the Sunnyside Drainage Project is
funded by block grant money and does not appear on the list he
presented to the Council. He related that a total of almost
$600,000.00 has been spent on ten major drainage projects from a
priorities list during 1993, adding that some of the major
projects will be completed by early spring.
In response to a question from Alderman Wilson, City Engineer
Reel related that the railroad underpass drainage improvements
project that is being worked by the State Highway Department has
proved satisfactory thus far, adding that he and the Highway
Department are waiting for an extended rain to fully judge the
performance.
PARKS & RECREATION DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION: a. ORDINANCE 1011 (i24-93) Re:
Rezoning/Evans Property from C-3 to R-4
2
CITY OF JACXSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 4, 1993
7:00 P.M. 7:35 P.M.
AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE,
ARKANSAS (GENERAL LOCATION: APPROXIMATELY 3. 6 ACRES LYING NORTH OF
PINE MEADOWS MOBILE HOME PARK AND SOUTH OF QUINCE HILL ROAD
ADJACENT TO JOHN HARDEN DRIVE) ; AMENDING ORDINANCE NUMBERS 213 AND
238 OF THE CITY OF JACKSONVILLE, ARKANSAS; AND FOR OTHER PURPOSES.
Alderman Keaton moved, seconded by Alderman Wilson that Ordinance
1011 be placed on FIRST READING. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Sansing, Wilson, Williamson, Keaton and Twitty voted
AYE. NAY (0). Motion received eight (8) affirmative votes, (0)
negative votes. MOTION CARRIED. Ordinance read FIRST TIME by City
Attorney Robert Bamburg.
Alderman Smith moved, seconded by Alderman Sansing to suspend the
rules-.. and-dispense with the reading of the Ordinance in its
entirety. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing,
Wilson, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion
received eight (8) affirmative votes, (0) negative votes. MOTION
CARRIED.
Alderman Ray arrived at this time.
Alderman Wilson moved, seconded by Alderman Sansing that the
Ordinance be ACCEPTED on FIRST . READING. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Wilson, Williamson, Keaton and
Twitty voted AYE. NAY ( 0) • Alderman Ray Abstained from the
voting. Motion received eight ( 8) affirmative votes, ( 0) negative
votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Wilson, to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson,
Keaton and Twitty voted AYE. NAY (0). Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED.
Whereupon, City Attorney Bamburg read the Ordinance for the SECOND
TIME.
Alderman Sansing moved, seconded by Alderman Smith to further
suspend the rules and place the Ordinance on THIRD AND FINAL
READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray,
Wilson, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion
received nine (9) affirmative votes, (0) negative votes. MOTION
CARRIED. Whereupon, City Attorney Bamburg read the Ordinance for
the THIRD AND FINAL TIME.
Alderman Fletcher arrived at this time.
3
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CITY OF JACKSONVILLE. ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 4, 1993
7:00 P.M. 7:35 P.M.
Alderman Smith moved, seconded by Alderman Sansing, that Ordinance
be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED.
ORDINANCE WAS ADOPTED AND NUMBER 1011 THIS 4th DAY OF NOVEMBER
1993.
b. FINAL PLAT/Penn Subdivision
Mayor Swaim related that the Planning Commission has recommended
approval of the final plat of Penn Subdivision with no
stipulations.
Alderman Keaton moved, seconded by Alderman Knight to ACCEPT the
Final Plat of Penn Subdivision. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton
and Twitty voted AYE. NAY (0) Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED.
GENERAL: ORDINANCE 1012 (#25-93) Ref: Cable TV Regulation
AN ORDINANCE TO PROVIDE FOR THE REGULATION OF BASIC SERVICE TIER
RATES AND RELATED EQUIPMENT INSTALLATION AND SERVICE CHARGES OF ANY
CABLE TELEVISION SYSTEM OPERATING IN THE CITY OF JACKSONVILLE,
ARKANSAS; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Mayor Swaim stated that the City is only able to regulate the basic
tier of services whenever Storer Cable is outside the parameters
set by the FCC with regard to rate setting.
Alderman Wilson moved, seconded by Alderman Knight that Ordinance
1011 be placed on FIRST READING. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton
and Twitty voted AYE . NAY ( 0 ) . Motion received ten ( 10)
affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance
read FIRST TIME by City Attorney Robert Bamburg.
Alderman Sansing moved, seconded by Alderman Ray to suspend the
rules and dispense with the reading of the Ordinance in its
entirety. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray,
Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY
(0). Motion received ten (10) affirmative votes, (0) negative
votes. MOTION CARRIED.
4
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 4, 1993
7:00 P.M. 7:35 P.M.
City Attorney Bamburg related that this is the second phase of
action taken by the Council in September that will not only allow
t .he City to accept the franchise authority but to implement it
within FCC guide lines. He pointed out that other municipalities
in the area are passing like ordinances.
Alderman Smith moved, seconded by Alderman Lewis that the Ordinance
be ACCEPTED on FIRST READING. ROLL CALL: Aldermen: Knight, Smith 1
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion recgived ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED.
Alderman Wilson moved, seconded by Alderman Smith, to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldeffnen-:-'-Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received
ten (10) affirmative votes, (0) negative votes. MOTION CARRIED.
Whereupon, City Attorney Bamburg read the Ordinance for the SECOND
TIME.
Alderman Knight moved, seconded by Alderman Lewis to further
suspend the rules and place the Ordinance on THIRD AND FINAL
READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray,
Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY
(0). Motion received ten (10) affirmative votes, (0) negative
votes. MOTION CARRIED. Whereupon, City Attorney Bamburg read the
Ordinance for the THIRD AND FINAL TIME.
Alderman Sansing moved, seconded by Alderman Wilson, that Ordinance
be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Wilson, F l etcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED.
Alderman Wilson moved, seconded by Alderman Sansing, that the
EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE. 'NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE WAS ADOPTED AND NUMBER 1012 THIS 4th DAY OF NOVEMBER
1993.
ANNOUNCEMENTS:
Economic Development:
Mayor Swaim introduced Phil Sullivan who is the director for the
Economic Development Study Plan, H~, along with-Rona Scott,will
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CITY OF JACKSONVILLE. ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 4, 1993
7:00 P.M. 7:35 P.M.
conduct a study and present the City with a 5-year Economic Plan.
Mr. Sullivan related that he is pleased to be in Jacksonville and
has chosen to retire here and feels he was lucky enough to have
been chosen for the position and that he is looking forward to
beginning work.
Mayor Swaim expressed appreciation to both Mr. Sullivan and Mrs.
Scott adding that he is optimistic about the Economic Development
Study.
Mayor Swaim announced a public hearing to be held December 2, 1993
during the regular City Council Meeting in regard to the Community
Development Block Grant 1994 funding.
He also announced that City Hall will be closed November 11, 1993
in observation of Veterans Day.
DEVIATION IN AGENDA:
Alderman Knight requested a deviation in agenda in order for Mr.
Mike Harwood to address the Council in regard to medical bills.
Alderman Knight moved, seconded by Alderman Fletcher to suspend the
rules and place an item of business from Mr. Harwood on the ag~nda.
MOTION CARRIED.
Mr. Harwood made reference to an incident that occurred on June 17,
1993 as his reason for coming before the Council. He related that
on this date he was physically assaulted by the Jacksonville Police
Department. Stating that, "I was accosted by five officers, taken
immediately from the booking cell to the emergency room at the
Jacksonville Hospital." At this time Mr. Harwood requested to pass
photographs to Council. He then stated, "At that time I was
charged with public intoxication, that is neither here nor there,
but because of the incident I received nine stitches in my
forehead. I was taken immediately from the booking room to
Rebsamen Hospital. I was told at that time that I should come back
in five days to have the stitches removed. I went back and had the
stitches removed and at that time I spoke with the billing clerk
her name is Rea Rile at Rebsamen Hospital. She called the
Jacksonville Police Department and spoke with Gladys Hall and she
said at that time that JPD stated they would be paying for the
bills that's noted here in the medical records. I have a bill that
was the original bill from the June 17, incident with a balance of
$234.00. On the original first bill there was $38.50 paid leaving
a balance of $195.50. When I went to have the stitches removed the
bill at that time was $195.50. The Jacksonville Police Department
6
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 4, 1993
7:00P.M. 7:35 P.M.
did pay $195.00 leaving a $.50 balance on that bill. On the third
bill I was instructed by the doctors to come back and have an ex-
ray where my thumb had been hyper-extended back. I still have a
knot on my thumb because at the time when they originally looked at
my thumb they thought there may have possibly been a hair line
fracture and they wanted to allow a couple of days for the
calcification to develop so that they could notice as they do the
ex-rays, also on the third time I went back they had missed one of
the stitches and I also had to have another stitch removed. The
bill for that was $107.25 plus an additional $28.00 for Radiology
Consultants. To this date none of these bills with the exception
of the $38.00 on the first bill and the $195.00 on the second bill
have not been paid. I went to Mr. Hibbs several times about this.
He said that they would pay the initial bill on this. To date, it
stilr has · not been paid. His rational for it was, and I can
understand this, of course if the pre-existing condition had of
happened if I had went to, had been incarcerated with a pre-
existing conditi on for instance if I had a heart murmur or
something and it flared up and they had to take me to the emergency
room while I was in their care, they said they would pay for it.
However this was not a pre-existing condition. I did not have nine
stitches in my forehead before I was arrested and as such this was
not an exasperated issue. This is something that happened while I
was in his custody, I was taken down there and stitches were placed
in my head. I had to go back and have the stitches removed. This
happened a little over a year ago. To date these bills have still
not been paid. I am continuously being harrassed by collectors;
I went to Don Tate, I tried to offer him a simple solution -just
to pay the bills. That way we wouldn't have to come back in front
of Council and raise a big stink over it. Somewhere in the
conversation I mentioned the word damn in a sentence, he threw me
out of his office. I again wanted to approach the Council on this
and get the Council to ... since this is a City run hospital, the
injuries were occurred at the Police Department. I would like to
have these bills taken care of."
City Attorney Bamburg asked Mr. Harwood if his request is for the
City Council to take action and either pay or resolve the bills?
Mr. Harwood answered "Yes Sir."
City Attorney Bamburg related that his recommendation is that the
Council not act at this time on the present item of business. He
then stated that the Hospital is run by the Hospital Commission and
that it is their business to handle matters such as debts or
balances, adding that for the Council to take action would
intercede with the purpose of the Hospital Commission. This is an
7
----· . ----· ______ _....._
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 4, 1993
7:00 P.M. 7:35 P.M.
action that at some time could involve litigation, stating that he
preferred this a.ction be addressed through Chief Tate and his
office. He said that if Mr. Harwood is not satisfied with the
resolution from that direction, he could then take whatever action
he felt necessary.
Mayor Swaim voiced that previously many times he has related to Mr.
Harwood that the Counc i l is not the place to resolve such issues,
adding that many times he has had to ask Mr. Harwood to leave his
office for other reasons aside from this. He related to Mr.
Harwood that he could not bring every issue he feels is wrong
before Council, pointing out that Council is not an administrative
board but a legislative one.
BID FOR~E FRANKLIN ELECTRIC BUILDING:
Mayor Swaim asked that the rules be suspended and the item of bids
for the Franklin Electric Building be placed on the agenda. He
explained that two bids were received at 10:00 a.m. in regard to
the sale of the building. He said that one bid is acceptable while
the other bid was withdrawn with reasons due to bid specifications.
At this time Mayor Swaim provided Council with copies of the bids
received.
Alderman Wilson moved, seconded by Alderman Sansing to suspend the
rules and the item of business of the sale of the Fran~lin Building
on the agenda. MOTION CARRIED.
Mayor Swaim related that the offer from Triangle Engineering
included earnest money of $50,000.00 dollars and business plans and
all the specifications required by the City. The second offer from
RJM Industries was not an operating business and did not meet
specifications.
City Attorney Bamburg advised that the Council would need to allow
RJM to withdraw its offer.
Alderman Wilson moved, seconded by Alderman Sansing to allow RJ.M
Industries to withdraw their offer on the Franklin Electric
building. MOTION CARRIED.
Mayor Swaim related that Mr. Preston Robinson from Triangle
Engineering is present at Council and that his offer of $500,000.00
did meet specifications adding that Mr. Robinson has an existing
industry in the City which has operated beneficially for a number
of years. He related that upon acceptance and closure of the offer
8
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CITY OF JACXSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 4, 1993
7:00 P.M. -7:35 P.M.
from Mr. Robinson his present building would be available for
lease or sale granting the city the opportunity for another
industry bringing new jobs.
Alderman Wilson moved, seconded by Alderman Smith to ACCEPT the
offer of $500,000.00 from Triangle Engineering for the sale of
the Franklin Electric Building containing 21.17 acres. MOTION
CARRIED.
Mayor Swaim congratulated Mr. Robinson on the purchase of the
Franklin building and expressed excitement for the City of
Jacksonville and the opportunity to locate another industry in
his present building.
Mayor-Swaim related that the money from the sale of the Franklin
Electric building would be used to promote Industrial Development
by purchasing additional land for use as an Industrial Park.
Alderman Smith moved, seconded by Alderman Wilson to allow the
Mayor and City Clerk to sign closing papers. MOTION CARRIED.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:35 p.m.
Respectfully,
~'a ~ ~Leonarct
City Clerk-Treasurer
9
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~~ ~otllnCit of $acMtm/~ ~
AGENDA
Regular City Council Meeting
CITY HALL
November 18, 1993
1. OPENING PRAYER:
2 • ROLL CALL:
3. PRESENTATION OF
MINUTES:
4 • APPROVAL AND/ OR
CORRECTION OF MINUTES:
5. CONSENT AGENDA:
(Fire Department)
(Police Dept: )
(CDBG)
(Municipal Court)
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
a.
b.
c.
d.
Regular City Council Meeting
November 4, 1993
Regular City Council Meeting
October 21, 1993
Regular Monthly Report/October
(Chief Rick Ezell)
Regular Monthly Report/October
Regular Monthly Report/October
Regular Monthly Report/October
ORDINANCE 1013 (#26-93)
Closing a portion of
Natchez Trace (Mayor Swaim)
AGENDA continued
November 18, 1993
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
FINAL PLAT/Stonewall Sub.
First Place Commercial
Phase I
PRESENTATION of 1994 Budget
Re-appointment of Boyce Moore
to the Housing Facilities
Board
CDBG Public Hearing 7:00 P.M.
December 2, 1993 during Regular
City Council Meeting Ref: Block
Grant Funding for 1994
City Hall will be closed
November 25th and 26th for the
Thanksgiving Holiday
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 18, 1993
7:00 P.M. -7:35 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on November 18, 1993 at the regular meeting place
of the Council. Alderman Fletcher delivered the invocation after
which Mayor Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray,
Wilson, Fletcher, Williamson, Keaton and Twitty answered ROLL
CALL. PRESENT TEN (10), ABSENT (0). Mayor Swaim also answered
ROLL CALL and declared a quorum.
Others present for the meeting were: City Attorney Robert E.
Bamburg, Deputy City Clerk Susan Goings, Police Chief Don Tate,
Asst. Fire Chief Bill Baldridge, City Engineer Duane Reel,
Public Works Director Skip Spears, Finance Director Paul
Mushrush, Park & Rec Director Annabelle Davis, Chairman of the
Park & Rec Commission Mrs. Pat Bond and members of the Park & Rec
Commission, Economic Development Specialist Phil Sullivan, Board
of Adjustment Chairman Art Brannen, Mrs. Judy Swaim, Mrs. Nelda
Spears, Mrs. Edith Smith, other city employees, interested
citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of November 4, 1993 for study and action at the next
Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Ray that the minutes
of October 21, 1993 be APPROVED. MOTION CARRIED.
CONSENT AGENDA: Fire Dept., Police Dept., CDBG, Municipal Court
Regular Monthly Report/Fire Department
Alderman Knight moved, seconded by Alderman Smith that the
Regular Monthly Report of the Jacksonville Fire Department be
APPROVED. (Said report reflects an estimated fire loss of
$23,650.00 for the month of October.) ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED.
1
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 18, 1993
7:00 P.M. -7:35 P.M.
Regular Monthly Report/Police Department
Alderman Knight moved, seconded by Alderman Smith that the
Regular Monthly Report of the Jacksonville Police Department be
approved. Said report reflects: Computer Collections,
$53,690.24, Miscellaneous Payments $1,630.50, Report Copies
$528.00 for a total Collections of $55,848.74. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE, NAY (0). MOTION
CARRIED.
Regular Monthly Report/CDBG Department
Alderman Knight moved, seconded by Alderman Smith that the
Regular Monthly Report of the Community Development Department
be approved. Said report reflects:
Informal Meetings ............................................ 2
Public Hearings ............................................ 1
a. Letters to prospective applicants ••.•••••••••••••••••••• 4
b. Applications received ................................... 0
c. Work write-ups & estimates •..••••....•.•.••..•.•••••.... 2
d. Pre-constructions conferences •••••..••.••••..••.••.••••• 2
e. Paperwork for HOME Projects .•••••..•••..••.•.••••••••••• 2
f. Interim Inspections .•••.•••••••••...••..••....•.••.•••• 23
g. Final Inspections ••..••••.••••••••.•..•.••.••.•.••.•••.• 2
h. Partial Payments ........................................ 2
i. Project Close-outs ••••••...•••..••..•.•••.......•••..... O
Public Works:
a. Bids Received-Sunnyside Drainage •....••...••...•.•..... 1
b. Interim Inspections ..................................... 8
c • BUD Workshops .•.•.••.•••.••••..•••••••••••••.•.•.••...•. 2
ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray,
Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE, NAY
(0). MOTION CARRIED.
Regular Monthly Report/Municipal Court
Alderman Knight moved, seconded by Alderman Smith that the
Regular Monthly Report for October 1993 be APPROVED. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED.
Said report reflects:
Cases month ending September 1993, •.•..•••••...•....••.. 119
Cases added in Month of October 1993, ..••..•..•.•.•..••.•• 4
Probations completed, Month ending Oct. 31, 1993 .•.•••••.. 11
Total cases as of October 31, 1993 ••....•..••.••.•..•••.. 112
Number of Juveniles on Probation ••••...•.•.••..•..•.••...•• O
2
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 18, 1993
7:00 P.M. -7:35 P.M.
Types of Cases Referred, Month of September 1993
Possession of Controlled Substance ••••••.•••••••••••••••••• J
Obtaining Drugs By Fraud ................................... 1
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & REC DEPARTMENT:
SANITATION:
PLANNING COMMISSION: a. Closing a portion of Natchez Trace
b. Final Plat Stonewall Subdivision First Place Com'l Phase I
a. ORDINANCE 1013 (#26-93) Ref: Closing a portion of Natchez
Trace
AN ORDINANCE VACATING AND CLOSING THAT UNDEVELOPED PORTION OF
NATCHEZ TRACE IN THE CITY OF JACKSONVILLE, ARKANSAS, (GENERAL
LOCATION: NORTHWOOD ACRES SUBDIVISION ON NATCHEZ TRACE SOUTH OF
QUAPAW PLACE TO DRAINAGE DITCH); AND, FOR OTHER PURPOSES.
City Engineer Reel related that the street has been used to get
down to a bridge using a sidewalk going over to Northeastern
Avenue. He said that the closing requires that the people who
acquire the property affected by the closing will leave an
easement for access to the bridge to cross and utilize the
existing sidewalk. He pointed out that Natchez Trace stops at
the ditch, adding that Bart Gray Realty owns the south side and
that they have said that as long as there is not interference
with development plans, the sidewalk can remain as it is. He
went on to relate that no easement has been granted for the
sidewalk. He said that if it is necessary, realignment of the
sidewalk adjacent to the ditch in the ditch easement is a
possibility.
Alderman Wilson moved, seconded by Alderman Smith, that Ordinance
be placed on FIRST READING. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton
and Twitty voted AYE. NAY (0). Motion received ten (10)
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 18, 1993
7:00 P.M. -7:35 P.M.
affirmative votes, (0) negative votes. MOTION CARRIED.
Ordinance read FIRST TIME by City Attorney Robert Bamburg.
Alderman Reedie Ray moved, seconded by Alderman Smith to suspend
the rules and dispense with the reading of the Ordinance in its
entirety. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing,
Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE.
NAY (0). Motion received ten (10) affirmative votes, (0)
negative votes. MOTION CARRIED.
Alderman Wilson moved, seconded by Alderman Sansing, that
Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Wilson Fletcher, Williamson,
Keaton and Twitty voted AYE. NAY (0). Motion received ten (10)
affirmative votes, (0) negative votes. MOTION CARRIED.
ORDINANCE ACCEPTED ON FIRST READING.
Alderman Lewis moved, seconded by Alderman Knight, to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Fletcher,
Williamson, Keaton and Twitty voted AYE. NAY (0). Motion
received ten (10) affirmative votes, (0) negative votes. MOTION
CARRIED. Whereupon, City Attorney Bamburg read the Ordinance
for the SECOND TIME.
Alderman Smith moved, seconded by Alderman Lewis, to further
suspend the rules and place the Ordinance on THIRD AND FINAL
READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing,
Wilson, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE.
NAY (0). Motion received ten (10) affirmative votes, (0) negative
votes. MOTION CARRIED. Whereupon, Cit y Attorney Bamburg read
the Ordinance for the THIRD AND FINAL TIME.
Alderman Sansing moved, seconded by Alderman Ray, that Ordinance
be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received ten (10) affirmative
votes, (0) negative votes. MOTION CARRIED.
ORDINANCE ADOPTED AND NUMBER 1013 THIS 18tH DAY OF OCTOBER 1993
b. FINAL PLAT: STONEWALL SUBDIVISION/FIRST PLACE COM'l PHASE I
City Engineer voiced that there was unanimous approval by the
Planning Commission with regard to the final plat as he explained
that there are three lots, one on which Dr. Joe Collins Office is
located and two lots adjacent to that office on the south side.
4
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 18, 1993
7:00 P.M. -7:35 P.M.
Alde~an Wilson moved, seconded by Alde~n Knight that the FINAL
PLAT of STONEWALL, FIRST PLACE COMMERCIAL PRASE I be APPROVED.
MOTION CARRIED.
DEVIATION IN AGENDA:
Mayor Swaim asked that the Council place on the agenda an item of
business regarding the bid for the Community Center represented
by the Park & Recreation Department.
Alderman Reedie Ray moved, seconded by Alde~an Wilson that a bid
item regarding the construction of the Community Center be placed
on the agenda. MOTION CARRIED.
Mayor Swaim introduced Mrs. Pat Bond, Chairman of the Park & Rec
Commission to address the item of business.
Mrs. Bond voiced that the architect, the contractor, and members
of the Park & Recreation Commission were in attendance.
She pointed out that the bottom line for construction of the
center, after removal of seven or eight deductive alternates, is
$3,296,395.00 which includes the architectural fee. She said
that adjustments were made in the heating and cooling package and
that one corridor of rooms was deleted in the bid negotiations.
She said that parking in the front of the building will be
completed, that gutters will be in place on the front of the
building, that adjustments were made with regard to the roof, and
that there will not be a hydraulic floor in the swimming pool.
She pointed out that nothing was deleted that will disrupt the
programs of the department and added that the building will
compliment the City Hall complex.
Alderman Knight questioned whether or not cuts to trim the
bottom line down to the three million dollar mark would touch
those things for which the building was designed and for which
taxpayers voted.
Mrs. Bond said that any more deletions would alter the initial
intent presented to the voters in tax increase efforts.
Alderman Smith complimented the work of all those involved in the
project.
Mayor Swaim voiced that he had made a commitment to the public
that the cost of the building would be three million dollars and
that he would have to stand by that. He said that plans would
have to be made in the event the Council decides to go with the
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 18, 1993
7:00 P.M. -7:35 P.M.
bid as negotiated. He said that some things as promised, the
pool, racquetball courts, meeting rooms, gymnasium and the
jogging track are included in the plans for the Community Center
as negotiated and presented to the Council in the present bid
package. He noted that the building contains approximately
48,000 square feet.
The Mayor stated that he will need to work on a payment plan in
that the bid is more than was intended. He said that the
contractor has said that the building can be completed in ten
months. He pointed out that when the building is complete, that
one million seven hundred fifty thousand dollars will have
accumulated from one percent sales tax revenues as designated for
the center leaving one million five hundred fifty thousand
dollars to be paid. He said that a rescheduling of payments of
the $1.550 million will be necessary.
During a discussion regarding thE~ initial payment schedule, Mayor
Swaim stated that a construction period of eighteen months was
given and that he had matched that period with a payment plan.
He said the ten month construction time frame complicates the
payment schedule.
Alderman Wilson suggested that a time be set aside at the
beginning of the next City Council Meeting to deal with the item
of business.
Mayor Swaim related that there will not be an architectural fee
on the overage of approximately $296,000.00 plus one-half percent
off the initial 6% fee of the contractor.
Alderman Knight voiced that with her vote she hoped there would
be rescheduling and retention of services to the citizens as
promised in the original planning adding that the community will
benefit for years to come with construction of the Community
Center.
Alderman Keaton stated that he felt the Commission, the architect
and the contractor had spent a lot of time and effort, without
jeopardizing the integrity of the building, getting the building
costs to where they are. He added that starting as soon as
possible would be practical.
Mayor Swaim pointed out that state law guidelines have been
followed in the negotiation process in the opinion of City
Attorney Bamburg.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 18, 1993
7:00 P.M. -7:35 P.M.
The general consensus of the Council was for the Mayor proceed
with payment schedules accepting the project at the $3,296.395.00
bid amount.
Mayor Swaim stated that he would go through city funds and come
up with a schedule of payment as soon as possible adding that a
meeting would be scheduled, probably within a week, with the
Commission, the architect, and the contractor.
RESUME AGENDA:
PRESENTATION of 1994 BUDGET
Mayor Swaim presented the budget commenting that a lot of time
has been spent preparing it, that it is balanced and that a 5%
income increase is expected in 1994 in some areas. He said that
he felt that all commitments therein can be met relating that all
things requested were not funded and that about five or six
hundred thousand dollars has been taken out of the budget as
first proposed. He said that there were cuts in the request for
employees in the Police Department; requested 5, budgeted 2.
The Fire Department requested 4 and 2 were budgeted. He related
that in the area of equipment there were cuts as well. He said
that inflation alters control in the budgeting process noting
that the projected income for 1994 will be $7,140,100.00. He
said that there would be a 3% raise plus a 1% for employees who
have not reached the top of their pay level.
Alderman Reedie Ray voiced the request of city employees in a
general meeting that ambulance service be provided at no charge
to the employee.
Mayor Swaim voiced that he did not feel that it would be fair to
the other citizens of the city to provide the service to city
employees. He said that such a provision could only be made for
those employees inside the city limits.
There was a short discussion regarding the county jail with a
general consensus of the Council that Mr. Larry Goddard, a quorum
court member, be contacted with regard to the lack of
communication between the City and the County Sheriff and things
which will affect the operations of the jail system in the City
of Jacksonville.
City Attorney Bamburg voiced that other cities in the county are
in the same strait as the City of Jacksonville in budget
considerations and a lack of information regarding expenses which
will be incurred by each in county jail operations.
7
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 18, 1993
7:00 P.M. -7:35 P.M.
Mayor Swaim pointed out that commitments were made and signed by
the County Judge and that a lawsuit has set forth that the County
Sheriff shall runs the County Jail, not the County Judge. He
said that it is difficult to communicate with the County Sheriff
that calls are not returned.
Mayor Swaim pointed out that a court ruling may cause franchise
fees to be eliminated as income to cities which, for the City of
Jacksonville, would take $1,150,000.00 out of the budget in 1994.
He said that he did not feel there would be a settlement on the
suit for a year but that it should not be taken lightly.
City Attorney Bamburg said that municipalities could join
together and enter into the suit as interested parties if the
Council desires.
Mayor Swaim related that the Byron McKimmey Lawsuit came before a
Judge and that a decision has not as yet been rendered by the
court. He said that he felt comfortable with the decision of the
Council in denying the request for M-1 zoning, "heavy
industrial", in the park area.
City Attorney Bamburg said that t he only issue in point was
whether or not the action of the Council was arbitrary or
capricious in denying the rezoning request.
APPOINTMENTS:
Reappointment of Boyce Moore to the Housing Facilities Board
Alde~an Wilson moved, seconded by Alderman Smith that Mr. Boyce
Moore be appointed to the Housing Facilities Board for a 5-year
te~ ending October 24, 1998. MOTION CARRIED.
ANNOUNCEMENTS:
Mayor Swaim announced a public hearing scheduled for 7:00 p.m.
December 2, 1993 during the Regular City Council Meeting at City
Hall regarding Community Development Block Grant Funding for
1994.
He also announced that City Hall will be closed November 25th and
26th for Thanksgiving Holidays.
He pointed out that a public hearing with reference to a "VPS,
Visual Preference Survey" being conducted by Metroplan, is
scheduled for 6:30 p.m. Wednesday, December 1, 1993 in
Jacksonville City Hall. He said that all the public is urged to
come and participate in the study with regarding transportation
for the Metropolitan Area. He said that it is important that the
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
NOVEMBER 18, 1993
7:00 P.M. -7:35 P.M.
citizens of Jacksonville have input having to do with the growth
patterns affecting the city.
A budget hearing was scheduled for 7:00 p.m. November 30, 1993 at
City Hall with the item of business regarding the Community
Center to be discussed.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 7:35 p.m.
Respectfully,
~,Cfk~· ~M. Leonar
City Clerk~reasurer
9
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CITY OF JACKSONVILLE, ARKANSAS
AGENDA
REGULAR CITY COUNCIL MEETING
1.
2.
3.
4.
OPENING PRAYER:
ROLL CALL:
PRESENTATION OF
MINUTES:
APPROVAL AND/OR
DECEMBER 2, 1993
Regular City Council Meeting
November 18, 1993
CORRECTION OF MINUTES
Regular City Council Meeting
November 4, 1993
5. CONSENT AGENDA:
6. WATER DEPARTMENT:
7. SEWER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL: a.
ORDINANCE 1015 (#28-93)
Waive Competitive Bidding
Dupree Park Entrance
Request to Accept Bid:
Ref: Community Center
ORDINANCE 1014 (#27-93) Re:
Rezoning/Stonewall Sub.
Phase VI from R-3 to R-0
PUBLIC HEARING:
CDBG/1994 Funding
b. RESOLUTION 466 (#8-93) Ref:
1994 CDBG Funding
c. PRESENTATION of Purchasing
Manual
d. DISCUSSION: 1994 Budget
AGENDA continued:
December 2, 1993
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
a. PUBLIC HEARING: 7:00 p.m.
Tuesday December 14, 1993
at City Hall
Ref: Economic Development
Study
b. CHRISTMAS OPEN HOUSE
Friday December 17, 1993
1:00 p.m. -4:00 p.m. at
City Hall
IJ,fj
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 2, 1993
7:00 P.M. 8:15 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on December 2, 1993 at the regular meeting place of
the Council. Alderman Lewis delivered the invocation after which
Mayor Tommy Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: A~dermen: Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty answered ROLL CALL:
PRESENT NINE (9), ABSENT ONE (1). Alderman Knight was ill. Mayor
Swaim also answered ROLL CALL and declared a quorum.
Others present for the meeting: City Attorney Robert E. Bamburg,
Deputy City Clerk Susan Goings, Mayoral Aide Michael Beeman, Asst.
to the Mayor Betty Anderson, City Engineer Duane Reel, Public Works
Coordinator Skip Spears, CDBG Director Tony Ply, Purchasing
Director Liz Tuck, Economic Development Director Phil Sullivan,
Vice Chairman of the Planning Commission Art Brannen, Fire Chief
Rick Ezell, Police Chief Don Tate, Mrs. Judy Swaim, wife of the
Mayor, other city employees, interested citizens and members of the
press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of November 18, 1993 for study and action at the next
Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Ray that the minutes of
the November 4, 1993 Regular City Council Meeting be APPROVED.
MOTION CARRIED.
CONSENT AGENDA:
WATER DEPARTMENT:
SEWER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT: ORDINANCE 1015 ( #28-93) Ref: Waive
Competitive Bidding/Dupree Park Entrance
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF HIRING
A CONSTRUCTION FIRM TO REVISE AND REDESIGN THE ENTRY TO DUPREE
PARK; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 2, 1993
7:00 P.M. 8:15 P.M.
Mayor Swaim related that the Street Department recently advertised
for bids regarding improvements to the Dupree Park entrance. He
stated that no bids were received and that the City Council had
advised the City Engineer to solicit bids and to negotiate for the
project.
He noted that the project cost was estimated by the City Engineer
to be $39,000.00. He said that the negotiated price is $37,350.00
from Utility Management and Construction, Inc., 1010 South Redmond
Rd., and that he desires that the work be done during this season
of the year requesting that the contract be awarded.
Mayor Swaim explained that a two-lane road is planned to alleviate
traffic problems upon entering and exiting the ball fields.
Alderman Keaton moved, seconded by Alderman Wilson that Ordinance
1015 be placed on FIRST READING. ROLL CALL: Aldermen: Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received nine (9) affirmative
votes, (0) negative votes. MOTION CARRIED. Ordinance read FIRST
TIME by City Attorney Robert Bamburg.
Alderman Ray moved, seconded by Alderman Sansing to dispense with
the reading of the ordinance in its entirety. ROLL CALL:
Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Lewis that the Ordinance
be ACCEPTED on FIRST READING. ROLL CALL: Aldermen: Smith, Lewis,
Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty
voted AYE. NAY (0). Motion received nine (9) affirmative votes,
(0) negative votes. MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Lewis, to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. NAY ( 0). Motion received
nine (9) affirmative votes, (0) negative votes. MOTION CARRIED.
Whereupon, City Attorney Bamburg read the Ordinance for the SECOND
TIME.
Alderman Sansing moved, seconded by Alderman Ray to further suspend
the rules and place the Ordinance on THIRD AND FINAL READING. ROLL
CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. NAY ( 0) • Motion received
nine (9) affirmative votes, (0) negative votes. MOTION CARRIED.
2
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 2, 1993 .
7:00 P.M. 8:15 P.M.
Whereupon, City Attorney Bamburg read the Ordinance for the THIRD
AND FINAL TIME.
Alderman Wilson moved, seconded by Alderman Ray, that Ordinance be
APPROVED AND ADOPTED. ROL.L CALL: Aldermen: Smith, Lewis,
Sansing, Ray, Wilson, Flet cher , Williamson, Keaton and Twitty votad
AYE. NAY (0). Motion received nine (9) affirmative votes, (0)
negative votes. MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Lewis, that the EMERGENCY
CLAUSE be approved and adopted. ROLL CALL: Aldermen: Smith,
Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE.
NAY (0). Motion received nine (9) affirmative votes, (0) negative
votes. MOTION CARRIED.
ORDINANCE AND EMERGENCY CLAUSE ADOPTED AND NUMBER 1015 THIS 2ND DAY
OF DECEMBER 1993.
Alderman Wilson requested information at the next Regular City
Council Meeting regarding the project.
PARKS & RECREATION DEPARTMENT:
SANITATION DEPARTMENT:
DEVIATION IN AGENDA:
PLANNING COMMISSION: ORDINANCE 1014 ( #27-93)
Stonewall Sub. Phase VI from R-3 to R-0
Ref: Rezoning
AN ORDINANCE RECLASSIFYING PROPERTY IN JACKSONVILLE, ARKANSAS
(GENERAL LOCATION: STONEWALL SUBDIVISION PHASE VI SOUTH OF
STONEWALL DRIVE ADJACENT TO THE RAILROAD RIGHT-OF-WAY); -AMENDING
ORDINANCE NUMBERS 213 AND 238 OF THE CITY OF JACKSONVILLE,
ARKANSAS; AND, FOR OTHER PURPOSES.
City Engineer Reel explained the location of the parcel, containing
twenty (20) lots and presently zoned R-3, as south of Martin Street
and east of the new development in Stonewall by Mr. Jim Green.
Alderman Smith moved, seconded by Alderman Wilson that Ordinance
1015 be placed on FIRST READING. ROLL CALL: Aldermen: Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received nine (9) affirmative
votes, (0) negative votes. MOTION CARRIED. Ordinance read FIRST
TIME by City Attorney Robert Bamburg.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 2, 1993
7:00 P.M. 8:15 P.M.
Alderman Sansing moved, seconded by Alderman Ray to dispense with
the reading of the ordinance in its entirety. ROLL CALL:
Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Sansing that the Ordinance
be ACCEPTED on FIRST READING. ROLL CALL: Aldermen: Smith, Lewis,
Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty
voted AYE. NAY (0). Motion received nine (9) affirmative votes,
(0) negative votes. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Sansing to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received
nine (9) affirmative votes, (0) negative votes. MOTION CARRIED.
Whereupon, City Attorney Bamburg read the Ordinance for the SECOND
TIME.
Alderman Sansing moved, seconded by Alderman Lewis to further
suspend the rules and place the Ordinance on THIRD AND FINAL
READING. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty voted AYE. NAY ( 0).
Motion received nine (9) affirmative votes, (0) negative votes.
MOTION CARRIED. Whereupon, City Attorney Bamburg read the
Ordinance for the THIRD AND FINAL TIME.
Alderman Wilson moved, seconded by Alderman Lewis, that Ordinance
be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Smith, Lewis,
Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted
AYE. NAY (0). Motion received nine (9) affirmative votes, (0)
negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBER 1014 THIS 2nd DAY OF
DECEMBER 1993.
GENERAL: C D B G/1994 FUNDING PUBLIC HEARING: 7:00 P.M.
Mayor Swaim opened the public hearing at approximately 7:16 p.m.
Mayor Swaim recognized CDBG Director Tony Ply who gave a breakdown,
as set forth in Resolution 4 6 6, page three (3), of projected
expenditures for the year 1994. He voiced the need for the
rehabilitation of homes and help for first time home purchases.
Mayor Swaim pointed out that a program for home renovation of
$500,000.00 has been applied for and that application for a
4
CITY Ot JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 2. 1993
7:00 P.M. 8:15 P.M.
preliminary grant for additional funding over and above that amount
has been made.
RESOLUTION NO. 466 (#8-93)
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JACKSONVILLE,
ARKANSAS, APPROVING THE STATEMENT OF COMMUNITY DEVELOPMENT
OBJECTIVES AND PROJECTED USE OF FUNDS FOR THE ELEVENTH YEAR
ENTITLEMENT INCREMENT OF THE COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM MAKING CERTAIN REQUIRED CERTIFICATIONS TO THE DEPARTMENT OF
HOUSING AND URBAN DEVELOPMENT, AND AUTHORIZING THE MAYOR TO SUBMIT
THE PROGRAM MATERIALS TO THE DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT.
Mr. Ply stated that if less that the $339,000.00 is rec eived, all
projects will be pared down and that if more than that amount is
received, it will be applied to the Graham Road Drainage Project
and the Johnson Park Project.
Alderman ·Smith moved, seconded
Resolution 466. MOTION CARRIED.
read the Resolution.
by Alderman Wilson to read
Whereupon City Attorney Bamburg
Alderman Smith moved, seconded by Alderman Wilson to suspend the
rules and dispense with the reading of the Resolution in its
entirety. MOTION CARRIED.
Alderman Sansing moved, seconded by Alderman Ray to APPROVED
Resolution 466. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray,
Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0.
MOTION CARRIED.
Mayor Swaim closed the public hearing at approximately 7:25 p.m.
RESUME AGENDA:
PARK & RECREATION DEPARTMENT: Request to ACCEPT Bid: Ref:
COMMUNITY CENTER
Mayor Swaim pointed out that a one percent sales tax was passed for
the purpose of building a Community Center.
He related that bids were received in excess of what was expected
to be spent in construction of the center, that all deductive
alternates have been removed and through negotiations the City and
the contractor have arrived at an acceptable price. (Bid sheet
information included as Exhibit (A) of these minutes.) He stated
the final bid price as $3,131,395.00.
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 2, 1993
7:00 P.M. 8:15 P.M.
Financing for the project was submitted by Mayor Swaim and included
in these minutes as Exhibit (B). He explained that funds amounting
to $450,000.00 will be provided by the Housing Facilities Board
and that they will have to be paid back as the revenues come in.
He related that money will be taken from the following funds, Sales
Tax Fund $250,000.00, Drainage Fund $200,000.00, Capital
Improvement Fund $200,000.00, and the Equipment Fund $200,000.00.
He said that the contractor has said that he will work with the
City and that the plan as submitted will eliminate a bond issue
which would be expensive for the City.
He said that $300,000.00 plus will be spent on drainage in 1994,
that there will still be Capital Improvement money available for
projects but that some projects will have to be limited.
He related that $127,000.00 per month in sales tax revenues is
projected.
Alderman Keaton moved, seconded by Alderman Williamson that the
negotiated price of $3,131,395.00 from KINCO CONSTRUCTION for the
Community Center Project be accepted. MOTION CARRIED.
GENERAL: c. PRESENTATION OF PURCHASING MANUAL
ORDINANCE 1016 (#29-93)
AN ORDINANCE APPROVING AND ADOPTING THE CITY OF JACKSONVILLE
PURCHASING MANUAL FOR GUIDANCE AND USE BY THE CITY OF JACKSONVILLE
PURCHASING DEPARTMENT AND EMPLOYEES; DECLARING AN EMERGENCY; AND,
FOR OTHER PURPOSES.
Mayor Swaim voiced that the manual leaves no doubt about the manner
in which purchases by the City of Jacksonville should be handled.
Purchasing Director Liz Tuck said that the manual adheres to state
law, giving information to suppliers and departments alike with
regard to bidding. She said that as changes are made in laws
governing purchasing procedures, revisions will be made to the
manual.
There was a short discussion regarding different areas of the
manual but no changes were made in the document.
Ms. Tuck pointed out that small businesses will have the
opportunity to supply services for the city as well as larger
businesses. She said that vendors can come to the office and
receive help, if needed, in bid submissions.
6
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 2, 1993
7:00 P.M. 8:15 P.M.
Mayor Swaim pointed out that every effort will be made to spend tax
dollars frugally as guidelines for all bidding are followed.
Mayor Swaim explained that the policy of the City of Jacksonville
at this time is payment of bills twice a month, noting cut-off
dates and cost factors related to handwritten checks as a question
was posed by Alderman Keaton.
It was pointed out by Mayor Swaim that the City Attorney has
reviewed the manual.
Alderman Sansing, sponsor of the item of business, spoke favorably
of the manual and moved, seconded by Alderman Smith that Ordinance
1015 be placed on FIRST READING. ROLL CALL: Aldermen: Smith,
Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received nine (9) affirmative
votes, (0) negative votes. MOTION CARRIED. Ordinance read FIRST
TIME by City Attorney Robert Bamburg.
Alderman Smith moved, seconded by Alderman Sansing that the
Ordinance be ACCEPTED on FIRST READING. ROLL CALL: Aldermen:
Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton
and Twitty voted AYE. NAY (0). Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED.
Alderman Sansing moved, seconded by Alderman Lewis, to suspend the
rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Smith, Lewis, Sansing, Ray, Wilson, Fletcher,
Williamson, Keaton and Twitty voted AYE. NAY ( 0). Motion received
nine (9) affirmative votes, (0) negative votes. MOTION CARRIED.
Whereupon, City Attorney Bamburg read the Ordinance for the SECOND
TIME.
Alderman Fletcher moved, seconded by Alderman Williamson to further
suspend the rules and place the Ordinance on THIRD AND FINAL
READING. ROLL CALL: Aldermen: Smith, Lewis, Sansing, Ray, Wilson,
Fletcher, Williamson, Keaton and Twitty voted AYE. NAY ( 0).
Motion received nine (9) affirmative votes, (0) negative votes.
MOTION CARRIED. Whereupon, City Attorney Bamburg read the
Ordinance for the THIRD AND FINAL TIME.
Alderman Fletcher moved, seconded by Alderman Lewis, that Ordinance
be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Smith, Lewis,
Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted
AYE. NAY (0). Motion received nine (9) affirmative votes, (0)
negative votes. MOTION CARRIED.
7
CITY OF JACKSONVILLE. ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 2. 1993
7:00 P.M. 8:15 P.M.
Alderman Sansing moved, seconded by Alder man Wilson, that the
EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Aldermen:
Smith, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted
AYE. NAY (0). Motion received nine (9) affirmative votes, (0)
negative votes. MOTION CARRIED.
ORDINANCE .IRD EMERGENCY CLAUSE ADOPTED AND NUMBER 1016 THIS 2ND DAY
OF DECEMBER 1993.
d. DISCUS SION: 1994 Budget
Mayor Swai• introduced the item of business and invited questions
from the Council.
Alderman Wilson commented that he felt the revenue estimations were
conservative.
Mayor Swaim related that he is conservative by nature but has been
a little more liberal this year in one area, adding that because of
the low interest rate revenues from interest have suffered without
an expected great change. He related that what is a fair
percentage of increase on the sales tax has been budgeted
conservatively but accurately based on the past five year trend.
He related that the sales tax is a major amount of income and that
it is important to make sure income will be there when it has been
budgeted.
Alderman Wilson expressed concern over the status of the franchise
situation currently under legislation.
Mayor Swaim related that from the Municipal League's standpoint
where it has been discussed at executive committee meetings the
total technicality is uncertain at this time. He further related
that Don Zimmerman has been asked to prepare, in case the ruling
does hold up for all franchise fees, a special session with the
governor so that there may be an opportunity to bring this before
the legislature and change the law through legislation as opposed
to a court battle.
City Attorney Bamburg related that the Little Rock City Attorney's
staff is working with the surrounding Municipalities around the
state individually and through the Municipal League in an effort to
join all the parties together in the appeal process. He further
stated that a request for review by the State Supreme Court has
been submitted with a ruling expected in the next thirty days. He
said that the nature of the ruling will determine the nature of
combined efforts of those cities affected.
8
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\~0
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 2, 1993
7:00 P.M. 8:15 P.M.
Alderman Ray voiced that he felt the budget looks good and
addressed the possibility of free ambulance membership to city
employees living within the city limits.
Mayor Swaim explained that the fee of $50.00 for ambulance
membership is used to purchase equipment for the Fire Department,
that it is not a projected income and reiterated that he did not
favor providing the benefit.
Alderman Wilson asked that cost estimates and legal ramifications
of such a benefit be reviewed by the Finance Department and the
City Attorney to which Mayor Swaim agreed.
Alderman Fletcher expressed concern regarding the turnover in the
Police Department questioning whether or not salaries were an
important factor in the matter.
Mayor Swaim said that a survey by Betty Anderson shows that the
city is more than competitive with regard to the salaries of radio
operators and jailers. He went on to say that there are now six
radio operators rather than three. He noted a 35% increase in
police officers since 1989. He related that exit interviews have
taken place for the last two years.
Chief Don Tate related that the Police Department has some very
fine minority police officers.
Alderman Wilson requested information with regard to how many and
why employees of t he Police Department tran sfer red out of the
department over the last three years. Mayor Swaim said that the
information would be provided at the next Regular Meeting.
Mayor Swaim pointed out that 59% of all tax dollars go to the
Public Safety Department. He related that salaries could possibly
be raised with increased funds adding that singling out departments
and giving them raises is difficult to do because it creates
discord in certain areas. He said that the Police and Fire
Departments, as well as other departments, are critical to the well
being of the city.
There was a short discussion regarding the activity of the Police
Department, the matter of training officers and their transferring
to other cities. That Jacksonville has a ratio of one officer to
every 500 people in the city which, Mayor Swaim stated, is one of
the highest in the state.
9
f
J
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 2, 1993
7:00 P.M. 8:15 P.M.
It was pointed out by Alderman Ray that with any employment there
is a certain amount of turnover and that information from the
Municipal League shows Jacksonville in the top ten salary wise.
Chief Tate stated that the City of Jacksonville has the highest
clearance rating of any Police Department in the state for a city
of our size and three out of the top six police officers in the
Little Rock area from the Jacksonville Department.
Concerns were expressed that good officers are leaving.
Mayor Swaim said that last year starting salaries for Police and
Fire was raised to $17,000.00 upon the advise of a consultant,
making the salaries competitive.
Chief Tate said that the new retirement system makes it easier for
transfers from one city to another. He also pointed out that there
is legislation governing _transfers from one Police Department to
another for a one year period.
Mayor Swaim pointed out that benefits for employees of the City of
Jacksonville, which are at present non-taxable, are better than
some other areas.
The general consensus of the Council was that a budget ordinance be
prepared for action at the next Regular City Council Meeting.
ANNOUNCEMENTS:
Mayor Swaim announced a public hearing scheduled for 7:00 p.m.
Tuesday 14 December 1993 at City Hall regarding the Economic
Development Study.
ADJOURNMENT:
Mayor Swaim adjourned the meeting at approximately 8:15 p.m.
Respectfully,
City Clerk-Treasurer
10
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Parks and Recreation Depa1 tnzent
P.O. Box 793 • 201 Martin St.
Jacksonville, Arkansas 72078
(501) 982~4171
Fax (501) 982~6090
Nov. 29, 1993
To: Liz Tuck, Purchasing Agent
From: Annabelle M. Davis, Director
Subject: SUM!-f..ARY OF BIDS & DEDUCTIVE ALTERNATES
The following const~uc~lon companies submitted bids for the
new community center on October 18, 1993:
KINCO, Inc.
Progressive Canst.
Wilkins Canst.
Holland-Godwin
$4,113,700
$4,150,000
$4,175,138
$4,486,543
The app~rent low bidder is KINCO, Inc., though it is
considerably over the construction budget of $3 .0 million,
including architectural fees.
The following represents a revised amount ar~er using all
Deductive Alteruates as listed in bid package:
Base Bid $4,113,700
Deductive Alternates:
Hydraulic floor
Child Care area
2 Racquetball cts.
Interior brick
Water Slide
151,000 -
10,500 -
59,000 -
81,000 -
29,000 -
72,000 -
58 .r 000 -
Entry Canopies
Clock Tower
Revised Bid Total
Negotiated Total
Less ' Arch. Fees
**** Final Bldg. Cost
$3,653,200
$3,296,395
165,000
$3,131,395 ****
(A ''laundry list" of negotiated items in the construction
package is being compiled at this time, and will be pro-
vided the Mayor and Commission upon completion .)
Exhibit A
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JACKSONVILLE COMMUNITY CENTI~I1
Bid Talmlallon Form
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City Council Of Jacksonville, Arkansas
1. OPENING PRAYER:
2. ROLL CALL:
3. PRESENTATION OF
MINUTES:
4. APPROVAL AND/OR
AGENDA
DECEMBER 16, 1993
Regular City Council Meeting
December 2, 1993
CORRECTION OF MINUTES
Regular City Council Meeting
November 18, 1993
5. CONSENT AGENDA:
(Animal Control)
(Fire Department)
(CDBG)
(Municipal Court)
6. WATER DEPARTMENT:
7. SEWER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT:
10. STREET DEPARTMENT:
a. ·Regular Monthly Report/November
(Public Works Director Skip Spears)
b. Regular Monthly Report/November
(Fire Chief Rick Ezell)
c. Regular Monthly Report/November
(Director Tony Ply)
d. Regular Monthly Report/November
(Judge Batton)
Request to Accept Bid: Ref: Rescue
Truck (Mayor Swaim)
Bid: Ref: City Warehouse Expansion
(Mayor Swaim)
DECEMBER 16. 1993
Agenda Continued
11. PARKS & REC DEPT:
12. SANITATION DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENT:
16. ANNOUNCEMENTS :
ADJOURNMENT
a. Request to Accept Bid: Ref: Janitorial
Services (Mayor Swaim)
b. DISCUSSION: Payment on .. Treat
Judgement.. (Mayor Swaim)
c. Ord. 1017 (#30-93) Ref: 1994 Budget
Ordinance (Mayor Swaim)
a. Ground Breaking Ceremony for the
Community Center will be held at
1:00 p.m. December 17, 1993
Outside City Hall
b. City HaiVOpen House Celebration
from 1:00 p.m. -4:00 p.m.
December 17, 1993
c. City Hall will be closed December
23rd and 24th in observation of the
Christmas Holidays
\55
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 16, 1993
7:00 P.M. 7:35 P.M.
REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in
Regular Session on December 16, 1993 at the regular meeting place
of the Council. Alderman Lewis delivered the invocation after
which Mayor Tommy Swaim led the standing audience in the "Pledge of
Allegiance" to the flag.
ROLL CALL: Aldermen Knight, Smith, Lewis, Sansing,·
Williamson, Keaton and Twitty answered ROLL CALL.
(9), ABSENT ONE (1). Alderman Fletcher was absent.
also answered ROLL CALL and declared a quorum.
Ray, Wilson,
PRESENT NINE
Mayor Swaim
Others present for the City Council meeting: City Attorney Robert
E. Bamburg, Deputy City Clerk Susan Goings, Mayoral Aide Michael
Beeman, Asst. to the Mayor Betty Anderson, City Engineer Duane
Reel, Public Works Coordinator Skip Spears, Finance Director Paul
Mushrush, CDBG Director Tony Ply, Fire Chief Rick Ezell, Police
Chief Don Tate, Parks and Recreation Director Annabelle Davis,
Chairman of the Board of Adjustment Art Brannen, Community
Development Director Phil Sullivan, other city employees,
interested citizens and members of the press.
PRESENTATION OF MINUTES:
Mayor Swaim presented the minutes of the Regular City Council
Meeting of December 2, 1993 for study and action at the next
Regular City Council Meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Ray that the minutes of
the November 18, 1993 Regular City Council Meeting be APPROVED.
MOTION CARRIED.
CONSENT AGENDA: a. ANIMAL CONTROL Regular Monthly Report/November
1993 b. FIRE DEPARTMENT Regular Monthly Report/November 1993 c.
CDBG Regular Monthly Report/November 1993 d. MUNICIPAL COURT
Regular Monthly Report/November 1993
ANIMAL CONTROL DEPARTMENT: NOVEMBER 1993
Alderman Wilson moved, seconded by Alderman Ray to APPROVE the
monthly Animal Control Report for the month of November, 1993.
Report reflects the following: CONTRIBUTIONS $ 25.00,
ADOPTION/FINES $ 551.00, SECURITY DEPOSITS $ 150.00, TOTAL
$ 726.00. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing,
Wilson, Williamson, Keaton and Twitty voted AYE. MOTION CARRIED.
1
FIRE DEPARTMENT: NOVEMBER 1993
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 16, 1993
7:00 P.M. 7:35 P.M.
Alderman Wilson moved, seconded by Alderman Ray that the Regular
Monthly Report for November 1. of the Jacksonville Fire Department be
APPROVED. Said report reflects an estimated fire loss of $
32,525.00 for the month of November. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sa.nsing, Ray, Wilson, Williamson, Keaton and
Twitty voted AYE. NAY 0. MOTION CARRIED.
COMMUNITY DEVELOPMENT: NOVEMBER 1993
Alderman Wilson moved, seconded by Alderman Ray that the Regular
Monthly Report of the CDBG Department be APPROVED. Said report
reflects the following for November. Informational meetings 2,
REHAB: Letters to prospective applicants 4, Application received
4, Work write-ups 2, Pre-construction conference O, Interim
Inspections 28, Final inspections 4, Partial Payments 0, Project
close-outs 4. PUBLIC WORKS: Bids Received 1, Interim Inspections
6, BUD Workshops 0. ROLL CALL: Alderman Knight, Smith, Lewis,
Sansing, Ray, Wilson, Williamson, Keaton and Twitty. MOTION
CARRIED.
MUNICIPAL COURT: NOVEMBER 1993
Alderman Wilson moved, seconded by Alderman Ray that the Regular
Monthly Report for November 1993 be APPROVED.
Said report reflects:
Cases month ending October 1993, ••••••.•••••••••••.• 112
Cases added in Month of November 1993, ••••••.•• · ••••••• 13
Probations completed, Month ending Nov. 30, 1993 •••••••• 8
Total cases as of November 30, 1993 ••••••••••••••••••• 117
Number of Juveniles on Probation •.•••••••••••••••••••••. O
Types of Cases Referred, Month of November 1993
Possession of Controlled Substance •••••••••••••••••••••• 2
Criminal Trespass ....................................... 1
Fleeing ................................................. 2
Minor In Possession of Intoxicants •••••••••••.•••••••••• !
Public Intoxication ..................................... 2
Theft By Receiving ...................................... 2
Theft of Property ....................................... 3
Unauthorized Use of A Vehicle ••••••••••••••••••••••••••• !
Number of offenses may exceed the number of cases referred because
of multiple convictions of some defendants. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson,
Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED.
2
.1.5'7
WATER DEPARTMENT:
SEWER DEPARTMENT:
CITY OF JACKSONVILLE. ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 16, 1993
7:00P.M. 7:35 P.M.
FIRE DEPARTMENT: Request to Accept Bids: Ref: Rescue Truck
Mayor Swaim related that funds have been set aside from the
Ambulance Membership fund to purchase a Rescue Truck for the Fire
Department.
Alderman Williamson related that he and Fire Chief Rick Ezell had
just returned from Sioux Falls, looking over the facilities that
would build the rescue truck and found the operation and its
service to be of top quality.
Chief Ezell reiterated that it is a quality unit that will serve
the proposed purposes of the Fire Department. He related that the
original bid was for a transmission other than the new "World
Transmission" which is the current transmission recommendation for
a unit with the size and nature of a rescue truck. He said that
the rescue unit he and Alderman Williamson viewed featured 1500
watt telescoping lights powered by the generator within the unit.
He added that such a feature would have been helpful in the Haz-Mat
incident that occurred on Redmond Road. He requested deviation in
the bid to include the New World Transmission and two telescoping
lights. He stated that the additional cost for the transmission
would be $1,000.00 and that the telescoping lights were priced at
$395.00 each.
Mayor Swaim related that the low bid was the recommended bidder
with an additional cost for the transmission and the lights.
Alderman Smith moved, seconded by Alderman Williamson to Accept the
low bid from Casco of Arkansas for $101,992.00 plus $1,000.00 for
the New World Transmission and $395.00 each for two telescoping
lights. MOTION CARRIED.
POLICE DEPARTMENT:
STREET DEPARTMENT: City Warehouse Expansion Bid
Pubic Works Coordinator Skip Spears related that currently the City
Garage has only one bay area big enough to accommodate a large
vehicle such as a garbage truck. He related that consequently, once
a vehicle is torn down in the bay awaiting parts, any other large
vehicle needing repairs has to be worked on outside which creates
problems with regard to the use of any power tool equipment needed
3
j
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 16, 1993
7:00 P.M. 7:35 P.M.
to aid in repairs. He related that with the addition of another
bay adjacent to the existing one, the garage could accommodate two
large vehicles at one time plus help solve the problem of
additional needed storage for some of the work equipment and
allow employees to perform a better job with servicing of vehicles
in an indoor situation. He stated that the new bay area will be 25
x 50 feet.
Alderman Knight moved, seconded by Alderman Keaton to Accept the
low bid from K & E Construction for $27,675.00 with funds to be
drawn from Capital Improvement. MOTION CARRIED.
Information: Improvements/Animal Control Department
Mayor Swaim related that bids received on the improvements for the
Animal Control building are being review by City Engineer Reel and
Public Works Coordinator Skip Spears. He further related the cost
of improvements to be excessive of the estimate noting there is
some difficulty with where and how the building is located. He
furthe r related the feasibility of looking at different options
with regard to the situation.
Alderman Wilson inquired as to the type of improvements currently
being considered.
Mayor Swaim related that current space is inadequate and awkward
for customers wishing to adopt an animal or to pay a fine. He
stated that they almost have to stand in the hall way to conduct
business. He related the need for additional animal storage space
due to the fact that the adoption rate has improved increasing the
need and that it would help with the holding large number of
animals to be euthanized. He pointed out that it may be more
feasible to build a new facility in a different location rather
than make the costly improvements to the current one.
PARKS & RECREATION DEPARTMENT:
SANITATION DEPARTMENT:
PLANNING COMMISSION:
GENERAL: a. Request to Accept Bid on Janitorial Services.
Mayor Swaim related that the low bid from Bailey Enterprises meets
with all specifications and that references on the company have
been favorable. It was noted that the low bidder from last year
submitted the same bid as before with services provided twice a
4
. --------~-
\~D
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 16, 1993
7:00 P.M. 7:35 P.M.
week. He stated that service from Mr. Rogers has been excellent
with no complaints. He pointed out the largest difference in bids
was with the Parks and Recreation building.
Alderman Knight moved, seconded by Alderman Wilson to Accept the
low bid for Janitorial Services from Bailey Enterprises of $345.06
monthly for the year 1994. MOTION CARRIED.
b. Discussion: Payment on "Treat Judge"
City Attorney Bamburg related that a judgement against the City was
entered in November involving an accident with a City Employee that
occurred in 1991. He related that the judgement is not a budgeted
item and with consideration to the nature of the case along with
the surrounding circumstances, his recommendation is to pay the
judgement of $3, 185.00 plus the cost of an additional $100.00,
asking that the funds be taken from the Contingency Fund.
Alderman Knight moved, seconded by Alderman Keaton to pay from the
Contingency Fund the sum of $3,285.00 with regard to the judgement
against the City of Jacksonville in the "Treat Case". MOTION
CARRIED.
c. Ordinance 1017 (#30-93) 1994 Budget
AN ORDINANCE ADOPTING A BUDGET FOR 1994; MAKING APPROPRIATIONS AND
AUTHORIZING EXPENDITURES FOR OPERATION OF VARIOUS DEPARTMENTS OF
CITY GOVERNMENT, FOR THE PURCHASE OF MATERIAL, SUPPLIES, EQUIPMENT,
AND SERVICES; DECLARING AN EMERGENCY, AND, FOR OTHER PURPOSES.
[COVERS; GENERAL FUND OPERATIONS, STREET DEPARTMENT, SANITATION
FUND, AND PARKS • ]
Alderman Keaton moved, seconded by Alderman Wilson, that Ordinance
be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith,
Lewis, Sansing, Ray, Wilson, Williamson, Keaton and Twitty voted
AYE. NAY (0). Motion received nine (9) affirmative votes, (0)
negative votes. MOTION CARRIED. Ordinance read FIRST TIME by City
Attorney Robert Bamburg.
Alderman Ray moved, seconded by Alderman Lewis to dispense with the
reading of the Ordinance in its entirety. ROLL CALL: Aldermen:
Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received nine (9) affirmative
votes, (0) negative votes. MOTION CARRIED.
Alderman Wilson moved, seconded by Alderman Lewis, that
Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen:
5
CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 16, 1993
7:00 P.M. 7:35 P.M.
Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton and
Twitty voted AYE. NAY (0). Motion received nine (9) affirmative
votes, (0) negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON
FIRST READING.
Alderman Smith moved, seconded by Alderman Williamson to suspend
the rules and place the Ordinance on SECOND READING. ROLL CALL:
Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson,
Keaton and Twitty voted AYE. NAY (0). Motion received nine (9)
affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon,
r ead the Ordinance for the SECOND TIME.
Alderman Lewis moved, seconded by Alderman Ray, to furthe r suspend
the rules and place the Ordinance on THIRD AND FINAL READING. ROLL
CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson,
Wi lliamson, Keaton and Twitty voted AYE. NAY ( 0). Motion received
nine (9) affirmative votes, (0) negative votes. MOTION CARRIED.
Whereupon, City Attorney Bambur g read the Ordi nance for the THIRD
AND FINAL TIME.
Alderman Wilson moved, seconded by Alderman Williamson, that
Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight,
Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton and Twitty
voted AYE. NAY (0). Motion received nine (9) affirmative votes,
(0) negative votes. MOTION CARRIED.
ORDINANCE APPROVED AND ADOPTED AND NUMBERED 1017 THIS 16th DAY OF
DECEMBER 1993.
DEVIATION IN THE AGENDA:
Mayor Swaim related that some of the drainage projects committed in
1992 were completed in 1993. He related that encumbered funds
needed to be released for those projects adding that it is a carry
over which needs to be put into the correct budget year for
auditing purposes.
Alderman Wilson moved, seconded by Alderman Ray to dispense with
the rules and place the issue of 1992 drainage projects on the
agenda. MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Knight to release the
encumbered funds for drainage projects committed in 1992 and
performed in 1993 from the Street Department Funds. MOTION
CARRIED.
6
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CITY OF JACKSONVILLE, ARKANSAS
REGULAR CITY COUNCIL MEETING
DECEMBER 16, 1993
7:00P.M. 7:35 P.M.
UPDATE: CONDEMNATION OF MRS. HEAD'S PROPgRTY AT 105 DENNIS LANE
City Attorney Bamburg related that the time for appeal ran out on
December B, 1993. Be related that on December the ninth he and Code
Enforcement Officer Wayne Cox visited w'th Mrs. Bead to inform her
that a two bedroom apartment had been secured for her at Max Bowell
Place, adding that with her income considerations she would most
likely only be responsible for the utilities. He related that Mrs.
Head chose not to accept the proposal and made it clear that she
does not intend to move from her current residence. He related
that upon explaining the circumstances surrounding the condemnation
order and its enforcement to Mrs. Head, she refused to acknowledge
the matter. He stated that the condemnation order is available for
crew scheduling and that the physical presence and movement of Mrs.
Head is of her own choice stating that once the property is free of
the hazardous conditions, aside from the lien, the property will be
at her disposal.
Alderman Knight expressed concerns over the physical presence of
Mrs. Head at the time of demoliti.on.
City Attorney Bamburg related that she will be given 24 hours to
remove herself and personal i terns from the property, adding that it
is anticipated that she will choose not to do so. He related that
in such a case as that, police officers will be asked to accompany
City employees at the time of the demolition. He related that if
at that time she further refuses to vacate the housing structure,
she will incur criminal charges for disobeying police officers and
will be physically removed.
Alderman Ray related that he felt she will try to give the City a
black eye choosing to have the newspapers on the scene.
Mayor Swaim related the efforts by Alderman Ray to secure housing
for Mrs. Head during the months past, adding that fees were waived
by the Board of Adjustment granting Mrs. Head permission to place
a mobile home on the property, extending deadlines twice which she
failed to meet. Be related that extensive efforts have been made
to find satisfactory housing for Mrs. Head and that she has chosen
to decline all offers made by the City of Jacksonville.
The consensus of the Council was to move forward with the
condemnation order.
7
j
ANNOUNCEMENTS:
CITY OF JACKSONVILLE, ARKANSAS
.REGULAR CITY COUNCIL MEETING
DECEMBER 16, 1993
7:00P.M. 7:35 P.M.
a. Ground Breaking Ceremony for the Community Center will be held
at 1:00 p.m. December 17, 1993 Outside City Hall.
b. City Hall/Open House Celebration from 1:00 p.m. to 4:00 p.m.
December 17, 1993.
Mayor Swaim related that f i ve and fifteen year pins would be
awarded at open house. He said he would like the Department Heads
to present their employees with the service award pins.
c. City Hall will be closed December 23rd and 24th in observation
of the Christmas Holidays.
d. Mayor Swaim related that City Clerk Lu Leonard has the Code of
Ethics and Financial Statements Forms which need to be filed in the
clerks office no later than January 31, 1994.
In response to a question from Alderman Knight concerning the
Office Supply Contract, Mayor Swaim related that he wanted to give
Council the opportunity to review the bids adding that diligent
work has gone into promoting more bidders. He stated that this
contract contains a lot more bidders, adding that purchases from
local vendors will be encouraged whenever possible.
ADJOURNMENT
Mayor Swaim adjourned the meeting at approximately 7:35 p.m.
Respectfully,
L~~~~
City Clerk-Treasurer
LML/sg
8
\lo3
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMBER JAX003093
QTY. DESCRIPTION
1 1 Rescue Unit
TOTAL PRICE
TERMS
RECOMMENDED BIDDER
DEPT . Fire
Excel lance
Inc.
AMOUNT
127,430
DATE 11-24-93 TIME 10:00 am
Jack Jennings
Pierce
AMOUNT
142,891
-900.00
Casco of
Arkansas
Central State
AMOUNT
101,992
''<1' 250
OPENED BY Chief lick Ezell
TABULA TED BY Liz Tuck J/
Taylor
Made Ambulanc
AMOUNT
No Bid
-s--+-
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMBER JAX003693
1 1 City Garage Addition
TOTAL PRIC~
TERMS
RECOMMENDED BIDDER
--.
DEPT~itv Garage DATE 12-10-93 TIME 1 o : 15 am
Arrow Canst . K.& E. Canst. Jack Morgan
Canst.
34,800 27,675 32,856
OPENED BY Lu Le ona rd ~ /
TABULATED BY u z T uck #2
H. L. Wright
Canst .
44,625
0
(.)\
1
CITY OF JACKSONVILLE
TABULATION SHEET BID NUMBER IAX002993
1.
2.
3.
QTY.
1
1
1
JAI'll'IDRIAL SERVICES
DESCRIPTION
City Hall
Library
Parks & Recreation Center
Optional
TOTAL PRICE
TERMS
RECOMMENDED BIDDER
'-, ~
~
I
OPENED BY 1" I eonarrl ~
DEPT. CHy DATE..1i.=22-q3 TIMElO;OO A.H. TABULA TED BY I j z 1kk A
Robert L. Rogers Settles Services I Cortes Enterprises
.00
195.00
285.00
65.00
.00
195.00
350.00
AMOUNT
275.00
275.00
215.00
31
95.85
63.90
A~10UNT