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1991
CITY COUNCIL OF JACKSONVILLE ARKANSAS 1. OPENING PRAYER: 2 . ROLL CALL: ~QgN.Q~ REGULAR CITY COUNCIL MEETING JANUARY 3, 1991 7:30 P. M. CITY HALL 3. PRESENTATION OF MINUTES: Re gular City Council Meeting December 20. 1990 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5 . CONSENT AGENDA: 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: Regular City Council Meeting December 6, 1990 11 . PARKS AND RECREATION .DEPT: 12. SANITATION DEPARTMENT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: a. RESOLUTION 433 Re: Legislation Proposed by the Municipal League for 1991 Session of the General Assembly b . ORDINANCE 939 (#2-91) Re: Garbage and Rubbish Collection Increase (Ordinance available at meeting) c . APPROVAL OF 1991 BUDGET ORDINANCE 938 (#1-91) JACKSONVILLE PLANNING COMMISSION a. Appoint Mr. Paul Payne for one three-year term to expire 1/1/94 b. Re-appoint Mr. Bart Gray Jr. for one three-year term to expire 1/1/94 c. Appoint Mr. Jim Dornblaser for one three-year term to expire 1/1/94 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 3, 1991 7:30 P.M. -8:10 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -:t1:1 INDUSTRIAL DRIVE The City Council Regular Session on of the Council. after which Mayor of Allegiance" to ROLL CALL: of the City of Jacksonville, Arkansas met in January 3, 1991 at the regular meeting place Alderman Robert Lewis delivered the invocation Swaim led the standing audience in the "Pledge the flag. Aldermen: Knight. Smith, Lewis, Sansing, Ray, Wilson, Fletcher. Williamson. Keaton and Twitty were present. PRESENT. ten (10), ABSENT, (0). Mayor Swaim also answered ROLL CALL and declared a quorum. Others present for the meeting: City Attorney Robert E. Bamburg, City Fire Chief Rick Ezell, City Engineer Duane Reel, Finance Director Gene Kelley, Deputy City Clerk Teresa Parker, Sanitation Department Superintendent Billy Gilmore, Park & Recreation Director Annabelle Davis, other city employees, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of December 20, 1990 for study and action at the next regular meeting of the council. APPROVAL AND/OR CORRECTION OF MINUTES: Mayor Swaim pointed out that a decision of the Council under Street Department, item b., recorded on page three (3) of the minutes of the December 20, 1990 meeting, with regard to an expenditure for improvements at the railroad crossing in the general location of Lomanco, needs to be approved along with the December 6, 1990 minutes of the Regular City Council Meeting. Alderman minutes minutes Council CARRIED. Smith moved, seconded by Alderman Wilson that the of the Regular City Council Meeting of December 6, 1990 and page three (3) of the minutes of the Regular City Meeting of December 20, 1990 be APPROVED. MOTION CONSENT AGENDA: WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: Mayor Swaim introduced Fire Chief Ezell who presented data requested by the Council at the last regular meeting regarding physical fitness programs used in both the Fire and Police Departments. CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 3. 1991 7:30 P.M. -8:10 P.M. Chief Ezell pointed out that Dr. Nolen helped with medical screening which was completed in October of 1990. He said that things were found out in the screening process that personnel were not aware of and persons with the problems have gone to their medical doctors and are receiving treatment. He said that the screening was a plus in that some of the problems could have become major in time forcing medical retirement etc. He explained some of the tests used in the fitness program. He said that charts are logged and reviewed on a weekly basis and filed monthly. He added that twice a year agility tests will be done with progress monotoring at that time. He added that there has been no disciplinary action in the Fire Department due to an employee not being physically fit at this time adding that there are incintives for meeting the standards. POLICE DEPARTMENT: STREET DEPARTMENT: PARKS AND RECREATION DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: GENERAL: a. RESOLUTION 4 3 3 (+1-91) A RESOLUTION REGARDING LEGISLATION AS PROPOSED BY THE ARKANSAS MUNICIPAL LEAGUE FOR 1991 SESSION OF THE ARKANSAS GENERAL ASSEMBLY; AND FOR OTHER PURPOSES. Mayor Swaim pointed out that lobbying by the Municipal not limited to just those items listed in Resolution that those things listed are of concern to the Arkansas. League 433, cities is but of Alderman Wilson moved. Resolution 433 be read. Aldermen voting AYE. read the resolution. seconded by Alderman Williamson that MOTION CARRIED by a ROLL CALL VOTE. all Whereupon. City Attorney Robert E. Bamburg Alderman Fletcher moved. seconded by Alderman Wilson Resolution 4 3 3 (+1-91) be APPROVED. MOTION CARRIED. that b. ORDINANCE 9 3 9 (+2-91) Re: Garbage and Rubbish Collection Increase CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 3. 1991 7:30 P.M. -8:10P.M. INCREASE IN THE FEES FOR GARBAGE THE CITY LIMITS OF THE CITY AMENDING ORDINANCE NOS. 636 AND AND, FOR OTHER PURPOSES. AN ORDINANCE AUTHORIZING AN TRASH COLLECTION WITHIN JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY; AND OF 842; Mayor Swaim noted that the garbage fees would increase from $6.50 per monthly charge to $8.00 so that the sanitation department can operate without being subsidized from any other source. Alderman Smith moved, seconded by Alderman Lewis ,that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis. Sansing, Ray, Wilson. Fletcher, Williamson. Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes. (0) negative votes. MOTION CARRIED. Ordinance read FIRST TIME by City Attorney Robert E. Bamburg. Alderman Ray moved, seconded by Alderman Williamson, that Ordinance be accepted on FIRST READING. Alderman Sansing noted that the fee is one dollar lower than fees in Little Rock which fee does not provied for trash pick-up. Mayor Swaim pointed out that part of the increase. mandated on all municipalities by the state, is an additional thirty cents per cubic yard of compacted material and fifteen cents per loose yard deposited in the landfill. He said that last year, when the fee was invoked, the Council absorbed the cost but that this year that cannot be done. He said that the major problem with landfills still remains and that information will be available at the next City Council Meeting regarding the study which was done regarding the regional landfill and recycling center. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing. Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes. (0) negative votes. MOTION CARRIED. ACCEPTED ON FIRST READING. Alderman Fletcher moved, seconded by Alderman Lewis , to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL. Aldermen: Knight, Smith, Lewis, Sansing. Ray, Wilson. Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes. (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the SECOND TIME. Alderman Fletcher moved, seconded by Alderman Williamson to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. Motion received ten (10) affirmative votes, 'I ' I j 'I I j i ' ·i ,I . .1 ·~ 1 I etTY or J~eK~~N~ttt~; ~ftR~N~~~ REGULAR CITY COUNCIL MEETING JANUARY 3, 1991 7:30P.M. -8:10 P.M. ·(O) negative votes. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the THIRD AND FINAL TIME. Alderman Fletcher moved, seconded by Alderman Lewis that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Smith moved, seconded by Alderman Lewis, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Aldermen: Knight. Lewis, Smith, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY. (0). MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 939 <*2-91) THIS TIURD (3rd) DAY OF JANUARY 1991. c. APPROVAL OF 1991 BUDGET I ORDINANCE 938 <*1-91) AN ORDINANCE ADOPTING A BUDGET FOR THE YEAR 1991 MAKING AN APPROPRIATION AND AUTHORIZING FOR EXPENDITURES FOR THE OPERATION OF THE VARIOUS DEPARTMENTS OF THE CITY GOVERNMENT, FOR THE OPERATION OF THE PURCHASES OF MATERIALS. SUPPLIES, EQUIPMENT AND SERVICES; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES. (COVERS: GENERAL FUND; STREET DEPARTMENT; SANITATION FUND; AND PARKS). Alderman Wilson moved, seconded by Alderman Williamson ,that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read FIRST TIME by City Attorney Robert E. Bamburg. Alderman Smith moved, seconded by Alderman Ray that the rules be suspended and that reading Budget Ordinance 9 3 8 in its entirety be dispensed with. MOTION CARRIED. Alderman Knight moved, seconded by Alderman Williamson, that Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, {0) negative votes. MOTION CARRIED. ACCEPTED ON FIRST READING. Alderman Ray moved, seconded by Alderman Wilson to suspend the rules and place the Ordinance on SECOND READING. Alderman Lewis posed a question regarding the reason for the lut;.n~ct::;e uf fou:r percent in the :5alary of Probation Officer Mike Mahone. CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 3, 1991 7:30 P.M. -8:10 P.M. Mayor Swaim pointed out that the job was first that of a juvenile officer and that state legislation prohibits the working of many juvenile cases originally assigned to the position. He said that only traffic violations by juveniles remain to be handled by the person in Mr. Mahone's position. ROLL CALL. Aldermen: Knight, Smith, Sansing, Ray, Wilson, Fletcher. Williamson, Keaton and Twitty voted AYE. Alderman Lewis voted NAY. MOTION received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the SECOND TIME. Alderman Fletcher said that he felt the budget is the best the Council could come up with noting a revenue sharing loss of approximately $600,000.00 four or five years ago. Alderman Smith moved, seconded by Alderman Twitty to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. Alderman Lewis said that he did not vote for the budget because he is not satisfied with the raise given Probation Officer Mahone. He said that he did not feel there is justification for the action of the Council, that he did not feel Mr. Mahone did not do anything that he should not have done and that he was not responsible for the change in state law. Alderman Joe Williamson voiced that considerations were given to the position being only part-time. ROLL CALL: Aldermen: Knight, Smith. Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. Alderman Lewis voted NAY. Motion received nine (9) affirmative votes, (1) negative vote. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the THIRD AND FINAL TIME. Alderman Fletcher moved, seconded by Alderman Ray that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight. Smith. Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. Alderman Lewis voted NAY. Motion received nine (9) affirmative votes, (1) negative vote. MOTION CARRIED. Alderman Fletcher moved, seconded by Alderman Wilson, that the EMERGENCY CLAUSE be APPROVED and ADOPTED. ROLL: Aldermen: Knight, Smith. Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. Nay (0). Motion received ten (10) affirmative votes. (0) negative votes. MOTION CARRIED.) ORDINANCE APPROVED AND ADOPTED AND NUMBERED 938 THIS third (3rd) DAY OF January 199[. I J ... .· CITY OF JACKSONVILLE. ARKANSAS ft~@YLAR etTY COUNCIL MEETING JANUARY 3, 1991 7:30 P.M. -8:10P.M. Mayor Swaim officially welcomed City Attorney Robert E. Bamburg as a newly elected official of the City of Jacksonville. DEVIATION IN AGENDA: Alderman Knight moved. seconded by Alderman settling the Monaco case be placed on the MOTION CARRIED. Ray that the item of agenda for action. City Attorney Bamburg said that the Council can approve the allocation of the judgment cost plus six (6) percent in interest and allow the Mayor to authorize the release of those funds once they have been calculated by the finance department. He said that it was not possible to get the final figures before the City Council Meeting. Mayor Swaim noted that the difficulty regarding the interest is complicating arriving at the correct figure for settlement of the case. He stated that the judgment cost is $31,770.09 plus accrued interest. Alderman Knight moved. seconded by Alderman Twitty that $31,770.09 be taken from the Contingency Fund of 1990 plus six (6) percent interest in payment of the Monaco lawsuit. MOTION CARRIED. APPOINTMENTS: JACKSONVILLE PLANNING COMMISSION a. Appoint Mr. Paul Payne for one three-year term to expire 1/1/1994 b. Re-appoint Mr. Bart Gray Jr. for one three-year term to expire 1/1/1994 c. Appoint Mr. Jim Dornblaser for one three-year term to expire 1/1/1994 Alderman Wilson moved. seconded by Alderman Smith that Mr. Paul Payne. Mr. Bart Gray Jr. and Mr. Jim Dornblaser be appointed to the Planning Commission for one three-year term to expire 1/1/1994. MOTION CARRIED. DEVIATION IN AGENDA: Alderman Lewis voiced that Mrs. Sharon Golgan desired to speak to the Council regarding the dioxin issue in the city and that she would also like to distribute some material. Alderman Lewis moved. seconded by Alderman Ray that Mrs. Golgan be permitted to address the Council. MOTION CARRIED. Mrs. Golgan distributed data regarding the dioxin issue to each alderman. CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 3. 1991 7:30 P.M. -8:10 P.M. She noted the hard work of her group, People United Against the Burn. pointing out conflicts between the Council and the group during the election and now a lawsuit filed by PC&E against the City of Jacksonville commenting that she feels that everyone seems to be on the same side in the lawsuit. She said that her group wants the best for the city and expressed fears that the incinerator might become a permanent part of the City of Jacksonville. She also urged the Council to work with the groups against the burn and asked that Attorney Bamburg work hard in defending the city in the suit. She said that information in the packet distributed to the Council has reference to long term effects which could be caused if the incinerator is set up for permanent operation in the city. She said her desire is for everybody who loves work together and see that the citizens of protected. ANNOUNCEMENTS ADJOURNMENT: Jacksonville Jacksonville to are Alderman Smith moved, seconded by Alderman Lewis that the meeting adjourn at approximately 8:10 p.m. MOTION CARRIED. Respectfully, . Leonard Clerk-Treasurer \ ~ MAYO~ c CITY COUNCIL OF JACKSONVILLE ARKANSAS \C\l.O A G E N D A REGULAR CITY COUNCIL MEETING 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: JANUARY 17, 1991 7:30 P. M. CITY HALL Regular City Council Meeting January 3, 1991 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS AND RECREATION DEPT: 12. SANITATION DEPARTMENT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: a. b. Regular City Council Meeting December 20, 1990 Regular Monthly Report/December and Annual Report Regular Monthly Report/December ANNUAL REPORT by Mr. Pat Wilson ANNUAL REPORT by Mr. Dick Morris Request to AMEND 1990 STREET DEPT. BUDGET ORDINANCE 940 (43-91 Re: Request by Pathfinder Inc., to rezone from R-1 to R-3 a parcel containing approximately 1.7162 acres located on Loop Rd. a. DISCUSSION: Membership in Metroplan Sanitation Authority ORDINANCE 941 (44-91) Re: execution of a JOINT FINANCING AGREEMENT and ORDINANCE 942 (45-91 Re: AUTHORIZING MEMBERSHIP IN METROPLAN SANITATION AUTHORITY. b. ORDINANCE 943 (46-91) Re: Amending Animal Control Ordinance c . COMMITTEE ASSIGNMENTS d . APPOINTMENTS TO SEARCH COMMITTEE e . Request to accept bid/PARKING LOT IMP. PULASKI CO. HEALTH UNIT f. Request to accept bid/ADDITION TO BOY/~ , GIRLS CLUB g. STATE OF THE CITY REPORT CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 17, 1991 7:30 P.M. -9:15 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -*1 INDUSTRIAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on January 17, 1991 at the regular meeting place of the Council. Alderman Gary Fletcher delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson and Keaton were present. Alderman Smith came in at 8:18p.m. Alderman Twitty was absent. PRESENT, NI~~. (9 ), ABSENT, ONE (1). Mayor Swaim also answered ROLL CALL and declared a quorum. Mayor Swaim voiced that Alderman Twitty's absence is due to her hustand being seriously ill. Others present for the meeting: City Attorney Robert E. Bamburg, Asst. Fire Chief Bill Baldridge, City Engineer Duane Reel, Assistant Finance Director Paul Mushrush, Deputy City Clerk Teresa Parker, Code Enforcement Officer John New, Sanitation Department Superintendent Billy Gilmore. Park & Recreation Director Annabelle Davis, Community Development Director Tony Ply, Hagan Breeding of the Animal Control Department. Water Commission Chairman Mr. Pat Wilson, Wastewater Utility Manager Dick Morris, Representatives Mr. Jim McKensie and Mr. Hugh Ernest of from Metroplan Executive Director of Pathfinder Colleen Black, .Pathfinder Board Member Joan Zumwalt. other city employees. interested citizens and members of the press. PRESENTATION OF MI NUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of January 3, 1991 for study and action at the next regular meeting of the council. APPROVAL AND/OR CORREC T ION OF MINUTES: Alderman Lewis moved, seconded by Alderman minutes of the Regular City Council Meeting 1990 be APPROVED. MOTION CARRIED. CONSENT AGENDA: a. ANIMAL CONTROL DEPARTMENT Wilson that of December the 20, Alderman Wilson moved, seconded by Alderman Sansing that the Regular Monthly Report f"or December which reflects: Adoptions and Fines. $967.00. Security Deposits, $300.00 totaling $1,267.00. and the Annual Report which reflects: Contributions, $255.00, Adoptions/Fines $10,433.42, Security Deposits $1,700.00 totaling $12,388.42 be APPROVED. ROLL CALL: Alderman Knight, Lewis, ., "I CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 17, 1991 7:30P.M. -9:15P.M. Sansing, Ray, Wilson, Fletcher, Williamson and Keaton voted AYE. NAY 0. MOTION CARRIED. b. FIRE DEPARTMENT Alderman Ray moved, seconded by Alderman Wilson that the Regular Monthly Report of the Jacksonville Fire Department for the month of December, 1990 which reflects an estimated fire loss of $62,995.00. ROLL CALL: Aldermen: Knight, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson and Keaton voted AYE. NAY 0. MOTION CARRIED. WATER DEPARTMENT: ANNUAL REPORT by Mr. Pat Wilson Water Commission Chairman Mayor Swaim introduced the Chairman of the Water Commission Mr. Pat Wilson who gave a verbal report of the activity of the Water Department for the year 1990. Some of the outstanding statistics were as follows: (1) 1.5 million gallons of water was produced in 1990 (2) No greater loss than 5% of total gallons produced with lines being maintained (3) Eight licensed operators (three more than required by the State Health Dept.) (4) Construction of a water tank costing approximately one million dollars ~5) Projects in Sunnyside and Marshall Road costing approx. $170,000.00 I with no increase in rates (6) Addition of new computer system which will eventually cut out one employee I improving billing procedures He expressed that the Water Department is in excellent shape financially and thanked the Council for the opportunity to address them. He said that a written report will be mailed to each Council member in the near future. SEWEB DEPARTMENT: ANNUAL REPORT by Dick Morris, Manager of the Wastewater Department A written report was presented by Mr. Morris. He related the following statistics from the report. (1) Construction of five thousand five hundred feet of new trunk line on the east side of Jacksonville costing approximately $333,000.00 (2) Slip lining capabilities for rehabilitation of present lines CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 17. 1991 7:30 P.M. -9:15 P.M. (3) 1991 project/land application of sludge (4) 1991 project/relocation and enlargement of pump station on Northeastern POLICE DEPARTMENT: STREET DEPARTMENT: Request to AMEND 1990 STREET DEPT. BUDGET Ma yor Swai m said that funds were used which were available in the street department and that amending the budget is not required by the auditors but is requested by City Finance Director Gene Kelley. He said that $179,000.00 was taken from unappropriated funds and placed in Street Department Funds for the purpose of paving and the purchase of a mower to be used in ditch work. Alderman Wilson moved, seconded by Alderman Williamson that the Street Department budget be amended; $1.182,800.00 total. ROLL CALL: Aldermen: Knight, Lewis, Sansing, Ray, Wilson, Fletcher. Williamson and Keaton voted AYE. NAY 0. MOTION CARRIED. PARKS AND RECREATION DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: ORDINANCE 940 (#3-91) Re: Pathfinder Inc. to rezone from R-1 to R-3 a parcel approximately 1.7162 acres located on Loop Road Request by containing Alderman Lewis moved, seconded by Alderman Wilson ,that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Lewis , Ray, Wilson, Fletcher, Williamson and Keaton voted AYE. Alderman Sansing voted NAY. Motion received seven (7) affirmative votes, (1) negative vote. MOTION CARRIED. Ordinance read FIRST TIME by City Attorney Robert E. Bamburg. Alderman Ray posed a question regarding flooding in the mobile home park adjacent to the parcel up for rezoning. City Engineer Reel said arrangements have been made with the executors of the estate and with property owners adjacent to the park for a fifty ft. easement so that timber can be cleared and a ditch installed which will help to move the water more quickly away from the low lying areas. He said that the city has plans to clean the ditches which will also aid in flood control. He said that he feels the easement will help with the water problem. Mr. Reel said that the easement is conditional on the rezoning being approved. ~00 I CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 17. 1991 7:30 P.M. -9:15 P.M. It was pointed out that the zoning of the Beechwood Subdivision 1s R-4, mobile homes, and the zoning request by Pathfinders for the 1.7162 acres is R-3, multi-family. Alderman Wilson moved, seconded by Alderman Williamson, that Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen: Knight, Lewis, Ray, Wilson, Fletcher, Williamson and Keaton voted AYE. Alderman Sansing voted NAY (1). Motion received seven (7) affirmative votes. (1) negative vote. MOTION CARRIED. ACCEPTED ON FIRST READING. Alderman Ray moved, seconded by Alderman Lewis . to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL. Aldermen: Knight, Lewis. Ray, Wilson, Fletcher, Williamson and Keaton and Twitty voted AYE. Alderman Sansing voted NAY (1). Motion received seven (7) affirmative votes, (1) negative vote. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the SECOND TIME. Alderman Wilson moved, seconded by Alderman Knight. to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Lewis, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. Alderman Sansing voted NAY. Motion received seven (7) affirmative votes. (1) negative vote. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the THIRD AND FINAL TIME. Alderman Ray moved, seconded by Alderman Wilson that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Lewis, Ray, Wilson, Fletcher, Williamson and Keaton voted AYE. Alderman Sansing voted NAY. Motion received seven (7) affirmative votes. (1) negative vote. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 940 THIS 17th DAY OF January 1991. GENERAL: a. DISCUSSION: Membership in Metroplan Sanitation Authority Mayor Swaim introduced Mr. Jim McKensie, Executive Director of Metroplan and Solid Waste Analyst Mr. Hugh Ernest. Mr. McKensie made a presentation regarding regional solid waste management. He noted that in 1988 the Metroplan Board at a Planning Retreat identified a regional solid waste management as a goal for the region with a recommendation a year later that a CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 17. 1991 7:30P.M. -9:15P.M. solid waste management study begin. He noted Act 870 passed in 1989 which required regional solid waste management planning. He said that a key concept of the study was that citizens be brought in with comments and search for solutions to the problems. He said that contributions were necessary in that the state did not provide funding for the project even though they required it. He noted that area cities in Pulaski County have raised $140,000.00 to fund the study which began in September of the same year that Act 870 was passed. He said that the study was finished in June and that it is shown due to the fixed costs which will be required by the new federal landfill regulations, that regional cooperation is essential in keeping costs down to the citizens of the different communities. He said that the more the cooperation from cities, the less cost to citizens in collection fees. He said that the Citizens Advisory Committee advised that one or more regional authorities be formed in the metropolitan area as soon as possible. He mentioned the non-binding resolutions of cities to partiscipate in a regional solid study for Pulaski County. intent waste passed by management He said that the Arkansas Soil and Water Conservation Commission has some general obligation bonds, which may be used for solid waste management and are already approved by the citizens which can be borrowed at very attractive interest rates. He said that a request has been made to the commission to commit to loan UP to a million dollars to the solid waste effort, which will be needed for interium financing for engineering and sight selection. He added that the whole cost of the project could be in excess of twenty-five million dollars. He said that Ordinances have been sent to those partiscipating cities for approval as the next phase of the project is begun. Mr. Ernest explained the ordinances noting that they are the culmination of an approximate two-year process. He said that they authorize membership in the Metropolitan Sanitation Authority and also authorize the execution of a joint financing agreement. He said that attachments, one being details of the joint financing agreement and the application for approval of the formation of the Metropolitan Sanitation Authority, will have to be filed with the Secretary of State. He explained in detail Ordinances 941 (#4-91) and 942 (#5- 91) which are on file in the office of the City Clerk. :;lo\ ., CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 17. 1991 7:30 P.M. -9:15 P.M. It was pointed out that the initial membership shall include Pulaski County and all incorporated cities and towns therein who pass the ordinance by July 1991. He said that another crucial point is that disposal fees to all members in good standing shall be the same. He noted that the Board of Directors for the Authority shall be appointed by the respective councils, boards and quorum court and that each governmental entity shall have one appointee. He pointed out that the appointee shall be a member of the elected body or the chief executive of the council, board or quorum court, filling a one-year term and can be removed at any time by vote of the appointing body. He said that the voting on user fees and authority debt shall be weighted based on population with no entity having more than fourty percent of the entire voting power. He related that a vote of three entities is required to control the passage of user fees and authority debt. He pointed out that in other matters, each entity shall have one vote and that a majority shall prevail. Mr. McKensie said that the weighted vote formula is as follows: no single entity shall have more than fourty percent of the whole. He explained that the preliminary 1990 Census was taken and the percentage of population was calculated, noting that Little Rock was capped at fourty, and that votes assigned totaled ninety-two. He said that eight votes were re- distributed explaining that the total population of all of the jurisdicitions, less Little Rock, dividing each entities population into the total, times the eight votes to be distributed. calculated the votes each entity should receive, bringing the total to one hundred. There were comments regarding the voting process. Mr. Ernest said that Ordinance 941 (#4-91) has the attachment which governs the conditions of the borrowing of the million dollars which is initially the responsibility of the individual entities that sign the agreement. It was pointed out that Jacksonville's maximum amount will be between eighty-two and ninety thousand dollars ~r three dollars and twenty-five cents per capita. He said that the amount of interest only for the City of Jacksonville for a two-year period is $12,270.00 adding that Jacksonville's buy-in is $6,135.00 per year. He noted that at the end of the two-year period the Authority will be in a position the loan structure. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 17, 1991 7:30 P.M. -9:15 P.M. to issue permanent financing in that the principal will be rolled into the repayment of permanent debt He added that the total of eighty to ninety thousand dollars can be paid back over a thirty year period if the city so chooses. Mayor Swaim noted that in preparation of the 1991 budget, money was made available to cover the initial funding needed for the City of Jacksonville to partiscipate in the project. It was noted that Mr. Robert Stroud and Mr. Mike Abdin represent the citizens of Jacksonville on a citizens advisory committee which is involved in citing criteria and in weighing criteria for landfill citing and other facilities as appropriate in Pulaski County. It was requested by Alderman Wilson that those persons coming into the venture be required to contribute their fair share of financing in the project. Mayor Swaim said that the loan extension of February makes it necessary for the Council to take action on 941 and 942 prior to that date. 28, 1991 Ordinances It was suggested that the Council take action at the February 7 , 1991. It was pointed out by Mr. McKensie that he does not foresee the need to go out of Pulaski County to find a suitable landfill site adding that PC & E will have to give approval of the site. He said that if any named entities do not come into the authority by the July, 1991 deadline, then they will be considered for membership as any other city which desires to come into the authority by a unanimous approval of all of the members of the Solid Waste Authority and-terms set by those members. He added that disposal fees have to be the same for members in good standing and that it would be up to the board of directors of the authority to determine the financial element which would place an entity in good standing, thus equalizing contributions of each entity. It was noted that landfills will be developed to accommodate large volumes of refuse in North Arkansas as well as Central Arkansas as comments were made regarding state dictation with regard to the solution of problems such as solid waste disposal. .I .I 'I 1 ·I CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 17. 1991 7:30P.M. -9:15 P.M. It was pointed out by Mr. McKensie that designation of waste service areas will be proceeding through Pollution and Ecology in the next couple of months. solid Control Mayor Swaim said that he feels one problem with the local landfill is that the costs for use has continually gone up since he has been mayor noting a 37% for trash fees over four years. He the City Me to pointed out that he has a concern that future development of existing landfill will continue to push more water into the of Jacksonville particularly in the Dupree Park and Bayou areas. Appreciation was expressed for the representatives from Metroplan. attendance of the Ordinances 941 and 942 are items to be on the Feb. 7. 1991 agenda. ORDINANCE 9 4 3 (36-91) Ordinance/Inspection Fees Re: Amending Animal Control Mayor Swaim consideration hearings to inspections. noted that the ordinances have been under for a time noting Council agreement during budget increase fees with regard to outside the city Alderman Fletcher moved. seconded by Alderman Knight .that .Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Knight. Smith. Lewis. Sansing. Ray. Wilson. Fletcher. Williamson and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes. (0) negative votes. MOTION CARRIED. Ordinance read FIRST TIME by City Attorney Robert E. Bamburg. Alderman reading CARRIED. Marshall Smith moved. seconded by Alderman Ray that of the Ordinance in full be dispensed with. MOTION Mayor Swaim asked that the portions with reference to changes in the Jacksonville Municipal Code be read by Attorney Bamburg. Alderman Wilson moved. seconded by Alderman Knight Ordinance be accepted on FIRST READING. ROLL CALL: Knight. Smith. Lewis. Sansing, Ray, Wilson. Fletcher. and Keaton voted AYE. NAY (0). Motion received affirmative votes. (0) negative votes. MOTION CARRIED. ON FIRST READING. that Aldermen: Williamson nine (9) ACCEPTED CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 17, 1991 7:30 P.M. -9:15 P.M. Alderman Fletcher moved, seconded by Alderman Smith to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL. Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson and Keaton voted AYE. NAY (0). Motion received nine (9) affirmative votes. (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the SECOND TIME. Alderman Fletcher moved. seconded by Alderman Lewis to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher. Williamson and Keaton voted AYE. NAY 0. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the THIRD AND FINAL TIME. Alderman Smith moved, seconded by Alderman Lewis that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith. Lewis, Sansing, Ray, Wilson, Fletcher, Williamson and Keaton voted AYE. NAY 0. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Smith moved, seconded by Alderman Sansing, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Aldermen: Knight, smith, Lewis. Sansing, Ray, Wilson, Fletcher. Williamson and keaton voted AYE. NAY 0. Motion received nine (9) ~ffirmative votes. (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 943 THIS 17TH DAY OF JANUARY 1991. c. COMMITTEE ASSIGNMENTS Mayor Swaim made the following committee assignments. 1. Finance/Purchasing: 2. Fire Department: 3. Police Department: 4. Recreation/Sanitation: 5. Street/Engineering: 6. Community Development: 7. Beautification Department: 8. Commerce Corporation: Marshall Smith/Larry Wilson Phil Keaton/Joe Williamson Gary Fletcher/Avis Twitty Emma Knight/Joe Williamson Terry Sansing/Reedie Ray Robert Lewis/Terry Sansing Avis Twitty/Robert Lewis Emma Knight ACTING MAYOR IN ABSENCE OF MAYOR SWAIM: Reedie Ray :.· .. CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 17. 1991 7:30 P.M. -9:15 P.M. d. APPOINTMENTS to SEARCH COMMITTEE Mayor Swaim said that he desires to involve the two bodies most affected by the vacancy at the Police Department. the Civil Service Commission and the City Council. He has asked Ald. Knight. Ald. Ray and Ald. Smith from the City Council and Chairman Dub Myers. Mr. J. L. Simmons and Mr. Billy Bowles from the Civil Service Commission along with Mayor Swaim. He said that an organizational meeting will be held and the intentions of the committee will be presented to the Council. e. Request to Accept Bid/PARKING LOT IMPROVEMENTS-PULASKI CO. HEALTH UNIT Mayor Swaim noted that there were six bids for the improvement noting that the low bid of $8.368.00 has basically been withdrawn. He said that the bidder had realized that the bid was wrong and did not want to be considered for the improvement. He said that the next low bid is $11.377.25 by MCV Inc. Alderman Knight moved, seconded by Alderman Wilson that the bid of MCV Inc. of $11.377.25 be accepted. MOTION CARRIED. Bid sheet information listed on the next page of these minutes. f. Request to Accept Bid/ADDITION TO BOY/GIRLS CLUB Mayor Swaim noted that the bathroom and recreational area additions are greatly needed. He noted that five bids were received. the low bid was $49.500.00 from Versatile Inc.; said bid sheet included in these minutes. Alderman WilBon moved, seconded by Alderman Smith that the low bid of $49.500.00 by Versatile Inc. be accepted. MOTION CARRIED. Alderman Keaton abstained. g. STATE OF THE CITY REPORT Mayor Swaim gave the portion of the STATE OF THE CITY REPORT which is a summation of some of the activity which took place in the year 1990. DEVIATION IN AGENDA: Alderman Fletcher requested that Resolution 434 (#2-91) be placed on the Agenda. He said that he felt the situation in the Persian Gulf calls for the voice of the City Council to be heard CITY OF JAGKSOHI ARKAUSAS ABSTRACT OF BIDS ·---r:J (f'J r ~ ITEMS BID: PARKING LOT IMPROVEMENTS-PULASKI COUNTY HEALTH UNIT I COMMUNITY DEVELOPEHENT I DATE BIDS OPENED: DECEMBER 20, 19~0' IM~V Tnc !Bt '1 d.i.ne. & Utili tv Saltcreek Pv11: IV!!_I'S~'I"i 1 P Tnl"! I bmha l 'I" CMtr All Sea~ ...... CJ ITEM I DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL PARKING LOT IMPROVEMENTS - PULASKI COUNTY HEALTH UNIT $11,377.25 $22,915 $16,281.70 '$16, 439.95 :$8,368 .$17,157 1. Remove & dispose of pine trees ~ stumps 850 5,000 3,300 3,000 1,000 6,834 2. Remove & dispose of curb & gutter(174LF) 3 522 10 1,740 5 870 ~.so 1,705.20 5 .870 10 870 3. Excavation(125CX) 16 2,000 15 1,875 16.75 2,093.75 18.75 2,343.75 .3 375 10 1,250 4. Fill •aterial & compac- tion of same to stabil- ize stump holes(35) 25 875 15 525 16.75 586.25 28 980 10 . 350 10 350 5. 6 .. corr. •eta! pipe(24LF) 15 360 20 480 35 840 14 336 10 240 20 480 6. Drop inlet(1) 950 1,200 BOO 1,090 180 850 7. Concrete flat curb(214LF) 7 1' 498 16 3,424 12.70 2,717.80 9 1,926 :7.50 1' 605 8 1,712 8. Concrete curb & gutter; . transition to £1at(32LF) 7 224 16 512 12.70 406.40 8.50 272 '7 224 8 256 9. Crushed Stone Base Course 12.5 1,437.5 20 2,300 15.50 1,782.50 17.50 2,012.50 10 1,150 .20 1,725 • ( 115tons) 10. Asphalt Surface Course ~.95 2,052.75 15 5,175 6.60 2, 277 (34SSY) 6.50 2,242.50 6 2,070 8 2,070 11. Concrete sidewalk(152SF) 4 608 4.50 684 -4 608 3:so 532 2 304 5 760 --------------~L....------ RECOMMENDED BIDDER: ~ Mc.V, Inc.. ADDITIONAL INFORMATION: A6pha.U Con:tJLa.c;toJL.h w.i;thdJLew b.i..cJ. 'I -.~ -· ~·(:_:-,:~l-~.r:~~:::}f~~~~-\·~··:·r =:; ·-!-~ <s·~~~. · ·.-· · · --I. : ~;_:~::..:s,·:::.-.~ -1 ""' ~1:;: ..... .-• .. .. •• "• ··-; ' I •• • -J fEMS BID: JACKSONVILLE BOYS CLUB ADDITIONS Versatile Inc . ITEM# DESCRIPTION UNIT TOTAL BOYS CLUB ADDITIONS - TOTAL BID $49,500.00 1. Addition to existing building including site preparation; revisions to showers and lavatory for handicap access; etc. (LUMP SUM) 47,200.00 2. Removal of existing concrete and finishing of concrete foundation, sidewalks, and handicap ramp (complete-in-place- 130 CY-of 3500 psi concrete to be donated) (LUMP SUM) 2,300.00 ~COMMENDED BIDDER: VeJt4a.Uf.e, I 11c.. ... ~· ... · ...... :. ; .. :.. ': '• . CITY OF JACKSONVILLE, ARKANSAS ABSTRACT OF BIDS I COMMUNITY DEVELOPEMENT Westbrook TommY Rav Const. UNIT TOTAL UNIT TOTAL $50,000.00 $53,650.00 47,500.00 50,150.00 2,500.00 3,500.00 ADDITIONAL INFORMATION: I DATE BIDS OPENED: DECEMBER 21, 1990 [ & S Canst. Cherokee Const. UNIT TOTAL UNIT TOTAL $57,086.00 $58,296.00 . 53,664.00 52,180.00 - 3,422.00 6,116.00 . .. :! .' = ' ~ . ! : ·'.:';.~ ':: ·~·.,,. ':i .!:' ~: .. ~·.·,~·: ~-· ... :-=.i _·.~·: ~. =";<':":.~~~ :·.~-· ::·:-.:·. ~- 0 ... r~ ciJ ·-.~ C'J (: ~} ( { . cl " ., ... CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 17. 1991 7:30P.M. -9:15 P.M. regarding support for the President, other leaders of our country and the men and women who are standing in defense of our country during this time of war. Alderman Fletcher moved. seconded by Resolution 434 be placed on the agenda. Alderman Knight MOTION CARRIED. that Alderman Wilson moved. seconded by Alderman Smith that resolution 434 (i2-91) be read. MOTION CARRIED. Alderman Wilson moved, seconded Resolution 434 (i2-91) be APPROVED. by Alderman knight that MOTION UNANIMOUSLY APPROVED. APPOINTMENTS: ANNOUNCEMENTS Mayor Swaim pointed out that the deadline for filing statements and code of ethics forms for Aldermen with Clerk is January 31, 1991. Mayor Swaim stated that city offices would be closed on 21, 1991 adding that trash will be picked up on Monday. financial the City .January Mayor Swaim reminded the Council of Ordinance 5 3 2 forth the deadline for agenda items to be presented Council action at their regular meetings. which for sets Cjty He noted that the Ordinance governing the meeting place of the Council will be presented at the next meeting for action. Alderman Sansing announced that blood mobiles will be receiving blood at several destinations encouraging those present to partiscipate in the endeavor. ADJOURNMENT, Alderman Wilson moved. seconded by Alderman Lewis that the meeting adjourn at approximately 9:15 p.m. MOTION CARRIED. RespectfullY. ~:.Ca~~~ 'j~k MAYOR City Clerk-Treasurer CITY CC)UNCIL CIF JACKSONVILLE ARKANSAS AG.&ND.A. REGULAR CITY COUNCIL MEETING FEBRUARY 7. 1991 7:30 P. M. 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: (Animal Control) 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS AND RECREATION DEPT: 12. SANITATION DEPARTMENT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: CITY HALL Regular City Council Meeting January 17. 1991 Regular City Council Meeting January 3. 1991 Regular Monthly Report/January a. DISCUSSION: POLICE CAR PURCHASE b. DISCUSSION: CAR PURCHASE BY RETIRED POLICE CHIEF FRANK NEELY Request to accept Bid: Campbell Dr. Addition Drainage Improvements a. ORDINANCE 942 (#5-91 Re: AUTHORIZING MEMBERSHIP IN METROPLAN SANITATION AUTHORITY. b. ORDINANCE 941 (#4-91) Re: execution of a JOINT FINANCING AGREEMENT THE CITY HALL WILL BE CLOSED 2/18/91 FOR PRESIDENT'S DAY CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 7. 1991 7:30 P.M. -8:10 P.M. REGULAR CITY COUNCIL MEETING = CITY HALL = :1!:1 INDUSTRIAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on February 7. 1991 at the regular meeting place of the Council. Alderman Marshall Smith delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty were present. PRESENT, ten (10), ABSENT, (0). Mayor Swaim also answered ROLL CALL and declared a quorum. Mayor Swaim expressed appreciation to Alderman Ray for filling in for him during the time he was in Washington. Others present for the meeting: City Attorney Robert E. Bamburg, City Fire Chief Rick Ezell, City Engineer Duane Reel, Finance Director Gene Kelley, Deputy City Clerk Teresa Parker, other city employees, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of January 17, 1991 for study and action at the next regular meeting of the council. APPROVAL AND/OR CORRECTION OF MINUTES: Mayor Swaim pointed out that on January 3, 1991 Ordinance 939 was passed with an error regarding codification number 8 .08.020 which should be changed to 8.20.020. Alderman Smith moved, seconded by Alderman Wilson, that the minutes of the January 3, 1991 meeting of the City Council be APPROVED with the codification number 8.08.020 in Ordinance 939 being changed to 8.20.020. MOTION CARRIED. CONSENT AGENDA: ANIMAL CONTROL DEPARTMENT: Regular Monthly Report/January Alderman Knight moved, seconded by Alderman Lewis that the Regu- lar Monthly Report for January of the Animal Control Department which reflects Adoptions/Fines of $881.50 and Security Deposits of $300.00 totaling $1,181.50 be APPROVED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, William- son, Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED. WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: ;.j .. POLICE DEPARTMENT: CITY OF JACKSONVILLE, ARKANSAS RE~ULAR CITY COUNCIL MEETING FEBRUARY 7, 1991 7:30 P.M. -8:10 P.M. a. DISCUSSION: POLICE CAR PURCHASE Mayor Swaim noted that during budget hearings, the Council ap- proved the purchase of five police cars. He said that funds are now available for the purchase of two more cars and that his recommendation is that the purchase be made from the Equipment Fund. He said that he has discussed with the three captains how the cars should be used. He said that high mileage cars, which are no longer usable by the department will be placed in the city auction. He pointed out that if the cars were requested in the police budget and that if they are ordered now, they will be received by the middle of the year. Alderman Wilson moved, seconded by Alderman Williamson that two police cars be purchased with funds from the Equipment Fund. MOTION CARRIED. b. DISCUSSION: CAR PURCHASE BY RETIRED POLICE CHIEF FRANK NEELY Alderman Lewis voiced that several citizens approached him on the matter of allowing Retired Chief of Police Frank Neely to pur- chase the car that he was using at the time of retirement. Aldermen: Smith, Sansing, Wilson, Knight and Ray voiced that in their opinions, precedents would be set, surveys reveal that the general public does not favor the sale of the car to Chief Neely at a reduced rate or any other city property to anyone at reduced rates. It was pointed out by Mayor Swaim that the car has approximately sixty thousand miles on it and could be used by persons serving warrants etc. There was no action by the Council on the item regarding the purchase of a police car by Retired Chief Neely. STREET DEPARTMENT: REQUEST TO ACCEPT BID: CAMPBELL DRIVE ADDITION DRAINAGE IMPROVE- MENTS (BID SHEET INFORMATION ON THE NEXT PAGE OF THESE MINUTES) Alderman Knight moved, seconded by Alderman Smith to accept the low bid of $39,210.94 from Bond-Kinman Limited for drainage improvements in the Campbell Addition; said expenditure to be taken from the Drainage Fund. MOTION CARRIED. PARKS AND RECREATION DEPARTMENT: BID l 1Ef.l : CITY OF JACI :SONVILLE, ARI~NSAS ABSTRACT OF BIDS DEPARTMENT: STREET VRAINAGE IMPROVEMENTS -CAMPBELL AVVITION DATE OPENED: JANUARY 17, 1991 BIDDER : M1 LAM CONSTRUCTION BiDDER: BONV-KINMAN BIDDER : JACK LANGSTON CO MPANY INC. I 1MT1FV EXCAVAT1NG r EM 1 ~0. I QUAN. DESCP..l PT I ON UNIT TOTAL UNIT TOTAL UNIT TOTAL VRAINAGE IMPROVEMENTS BIV REJECT EV -$39,210.94 $39,980.00 C AMPBELL AVVITION NO BIV BOJ.. p A' ·- .. TOTAL PRICE REJECTEV . ' I $39,210.94 $39 980.00 TERt~S DELIVERY - EXPLANATIONS: APPROVEV BY CITY COUNCIL (1) FUNDING NOVEMBER 1, 1990 (2) RECOMMENDED AHARD TO BONO -KINMAN (3) OTHER INFORMATION .. --- I DIDDER: UNIT TOTAL }.) -~ SANITATION DEPARTMENT: PLANNING COMMISSION: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 7, 1991 7:30P.M. -8:10 P.M. GENERAL: a. ORDINANCE 9 4 2 (=lt=5-91) Re: AUTHORIZING MEMBERSHIP IN METROPLAN SANITATION AUTHORITY (READ AS 9 4 0 IN ERROR) AN ORDINANCE AUTHORIZING MEMBERSHIP IN THE METROPOLITAN SANITA- TION AUTHORITY AND PARTICIPATION IN THE FINANCING OF THAT AUTHOR- ITY'S ACTIVITIES AND FOR OTHER LEGAL PURPOSES. Alderman Lewis moved, seconded by Alderman Sansing ,that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Ordi- nance read FIRST TIME by City Attorney Robert E. Bamburg. Alderman Ray moved, seconded by Alderman Wilson that the Council suspend the rules and dispense with the reading of the Ordinance in its entirety. MOTION CARRIED. Alderman Sansing moved, seconded by Alderman Lewis that Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes. (0) negative votes. MOTION CARRIED. ACCEPTED ON FIRST READING. Alderman Smith moved, seconded by Alderman Sansing . to suspend the rules and place the Ordinance on SECOND READING. ROLL .CALL. Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, {0) negative votes. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the SECOND TIME. Alderman Ray moved, seconded by Alderman Wilson to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the THIRD AND FINAL TIME. Alderman Ray moved, seconded by Alderman Sansing that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. CITY OF JACKSONVILLE, ARKANSAS RE~ULAR CITY COUNCIL MEETING FEBRUARY 7, 1991 7:30 P.M. -8:10 P.M. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 942 (i6-91) THIS THIRD (7th) DAY OF FEBRUARY 1991. b. ORDINANCE 9 4 1 (i5-91) Re: AUTHORIZING MEMBERSHIP IN METRO- PLAN SANITATION AUTHORITY AN ORDINANCE AUTHORIZING THE EXECUTION OF A JOINT FINANCING AGREEMENT GOVERNING THE PLANNING, DESIGN AND DEVELOPMENT OF ONE OR MORE SOLID WASTE MANAGEMENT SYSTEMS IN PULASKI COUNTY. ARKAN- SAS; AND THE FINANCING OF THAT PLANNING DESIGN AND DEVELOPMENT AND FOR OTHER LEGAL PURPOSES. Alderman Wilson moved, seconded by Alderman Knight. that Ordinance be placed on F~RST READING. ROLL CALL: Aldermen: Knight. Smith, Lewis, Sansing, Ray, Wilson, Fletcher. Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Ordi- nance read FIRST TIME by City Attorney Robert E. Bamburg. Alderman Smith moved. seconded by Alderman Knight that the rules be suspended and that reading Ordinance 9 4 1 in its entirety be dispensed with. MOTION CARRIED. Alderman Knight moved, seconded by Alderman Lewis that Ordi- nance be accepted on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes. (0) negative votes. MOTION CARRIED. ACCEPTED ON FIRST READING. Alderman Knight moved. seconded by Alderman Ray, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL. Aldermen: Knight, Smith, Sansing, Ray, Wilson, Fletcher, Williamson. Keaton and Twitty voted AYE. Alderman Lewis voted NAY. MOTION received ten (10) affirmative votes. (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the SECOND TIME. Alderman Smith moved, seconded by Alderman Ray, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson, Fletcher. Williamson. Keaton and Twitty voted AYE. Alder- man Lewis voted NAY. Motion received nine (9) affirmative votes. (1) negative vote. MOTION CARRIED. Whereupon. City Attorney Robert E. Bamburg read the Ordinance for the TIURD AND FINAL TIME. Alderman Ray moved, seconded by Alderman Sansing, that Ordinance be APPROVED . AND ADOPTED. ROLL CALL: Aldermen: Twitty, Lewis, Motion MOTION Keaton. Williamson, Fletcher, Wilson, Ray, Sansing, and Knight Ray, Wilson, voted AYE. NAY 0. received ten (10) affirmative votes. (0) negative votes. CARRIED. j CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 7, 1991 7:30 P.M. -8:10 P.M. Alderman Keaton moved, seconded by Alderman Wilson, that the EMERGENCY CLAUSE be APPROVED and ADOPTED. ROLL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. Nay (0). Motion received ten {10) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 941 THIS seventh (7th) DAY OF February 1991. At this time Mayor Swaim introduced Mr. Kelley who updated the Council with regard to the financial statement presented by the Finance Department. He commented that from the actual operations there was a loss of $2,618.00 in the Sanitation Report adding that there was an interest income of $22,000.00 which he said is to take care of the inflationary factor for the purchase or replacement of equip- ment. He pointed out that the interest funds will eliminate a future bond issue for equipment purchases. He said that 1990 was an excellent year. He pointed out that ambulance billings were exceptional and commended the work of Chris Dempsey. He noted that there will be approximately $210,000.00 from the 1990 budget which was not spent and that no adjustments or amend- ments of the budget document are required in any way. He commented that there were purchases which overran the Street Department Funds. Mayor Swaim explained that funds were available and that there were advantages with the purchases which caused the deficit being made in 1990. Mayor Swaim voiced that the department heads worked very hard and that all items which were .budgeted were able to be purchased with funds left over at the end of the year. Legislative items were mentioned. Mayor Swaim noted one having to do with collection of sales tax on items purchased within Pulaski County and taken to other counties. He said that he has asked our legislators to vote for the bill. He also mentioned legislation regarding retirement of firemen. Alderman Ray voiced that he felt special recognition should be given to persons who have been employed ten years or more; a plaque expressing appreciation for their services. ': ·1 .\ .• CITY OF JACKSONVILLE. ARKANSAS ~~&YbA~ §lfV @©YH@IL M~~IM@ FEBRUARY 7. 1991 7:30P.M. -8:10P.M. Alderman Lewis voiced that he has a letter from the NAACP which requests the establishment of a Biracial Committee to work with different minority groups in the effort to alleviate lawsuits against the City of Jacksonville. APPOINTMENTS: ANNOUNCEMENTS Mayor Swaim announced that City Hall will be closed Monday, February 18, 1991 in celebration of President's Day. Alderman Smith announced that the Recycling Committee will meet on Tuesday, February 12, 1991 at City Hall. Alderman Knight voiced that she felt the report from the proba- tion officer should be made a part of the Consent Agenda. The Council agreed that the report should be handled in said manner. ADJOURNMENT; Alderman Wilson moved. seconded by Alderman Ray that the meeting adjourn at approximately 8:10 p.m. MOTION CARRIED. Resp:tf~IY~~ ~M. Leonard MAtOR City Clerk-Treasurer REGULAR CITY COUNCIL MEETING FEBRUARY 21~ 1991 1. OPENING PRAYER: 2. F<OL.L C:ALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION DF 1"1 I NUTES: 5. CONSEi\IT f4GEI\IDA: <Fire Department.) 6. WATER DEPAF:TI'1ENT: 7. SEWER DEPARTMENT: 8. FIRE DEF'ARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS AND RECREATION DEPT: 12. SANITAliON DEPARTMENT: 13. PLANNING COMMISSION~ l 4-. GEI\IEF<AL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJ.OURI'~MENT: 7: 30 p. 1'1. CITY HALL a. b. Regular City Council Meeting February 7, 1991 Regular City Council Meeting January 17, 1991 Regular Monthly Report F{eqLiest. to go out for bids: APPARATUS Re;!quest to go out for bids: TION F1:ECOF1:DER AERIAL COIVII"Il.JN I C?"~- a. Request to accept Bid~ MOWER (Rotary Cutter·) b. Request to accept Bid: TRACTOR a. REPORT FROM PERSONNEL CONSULTANT JOE ZEGLER b. ORDINANCE 944 (#7-91> Re: MEETING PLACE OF THE COUNCIL c. ORDINANCE 945 (#8-91) Re: RESTRICTING SALE OF CITY PROPERTY d. REMOVAL OF UNDERGROUND STORAGE TANKS <Funded from Sales Tax> CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 21. 1991 7:30 P.M. -8:45 P.M. REGULAR CITY COUNCIL MEETING = CITY HALL = =11=1 INDUSTRIAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on February 21, 1991 at the regular meeting place of the Council. Alderman Gary Fletcher delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight. Smith. Lewis. Sansing. Ray. Wilson. Fletcher. Williamson. Keaton and Twitty were present. PRESENT. TEN (10). ABSENT. (0). Mayor Swaim also answered ROLL CALL and declared a quorum. Others present for the meeting: City Attorney Robert E. Bamburg, Fire Chief Rick Ezell, Asst. Fire Chief Bill Baldridge, Captain Frank Sturdivant of the Police Department. Personnel Director Michael Beeman, City Engineer Duane Reel, Assistant Finance Director Paul Mushrush, Deputy City Clerk Teresa Parker, Street Superintendent Bob Martin, Sanitation Superintendent Billy Gil- more, Purchasing Agent Art Hodum, Mylissa Founds of the Engineer- ing Department, other city employees, interested citizens, Con- sultant Joe Zegler and members of the pres:;;. PRESENTATION OF MINUTES: Mayor Swaim presented the ~inutes of the Regular City Council Meeting of February 7, 1991 for study and action at the next regular meeting of the council. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Lewis moved. seconded by Alderman Wilson that the minutes of the Regular City Council Meeting of January 17. 1991 be APPROVED. MOTION CARRIED. CONSENT AGENDA: FIRE DEPARTMENT Alderman Knight moved. seconded by Alderman Wilson that the Regular Monthly Report of the Jacksonville Fire Department for January, which reflects an estimated fire loss of $73.150.00. be APPROVED. ROLL CALL: Alderman Knight. Smith. Lewis. Sansing. Ray. Wilson. Fletcher. Williamson. Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED. WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: a. Request to go out for bids: AERIAL APPARA- TUS CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 21, 1991 7:30 P.M. -8:45 P.M. Chief Ezell addressed the City Council explaining that the Na- tional Fire Protection Association regulates the standards for manufacturers on all aerial apparatus. He said that some changes took place, effective February 12, 1991, and that the department felt money would be saved to delay the purchase until the changes in manufacturing requirements were in place. He said that speci- fications are ready at this time. He said that the city is in a fourth class rating at present and that the aerial unit of itself will probably not move the classi- fication. He pointed out that the aerial is a heavy credit with ISO adding that he felt it would solidify the fourth class rat- ing. He said that personnel, training, communication, equipment and the water system are taken into consideration in rating classifications. He pointed out, as a question was posed regard- ing the number of persons who respond to alarms in the Jackson- ville area, that personnel has not been increased, except for paramedics, in a twelve year period. He said that rating bureaus make their rounds about every ten to fifteen years. Alderman Fletcher voiced that he feels that there should be a gradual increase in personnel in the Fire Department. Chief Ezell noted that he had requested three additional person- nel during budget hearings adding that the growth of the city has taken place and that it is unfortunate, but that man power has not grown and that there is a definite need for more men. Mayor Swaim pointed out that the two-man fire teams have come under scrutiny in Little Rock and North Little Rock recently and that additional personnel for the department was not funded in the 1991 budget requesting Council consideration in the matter. Chief Ezell said that there will be a need for more drivers with the additional eq1 ~ment explaining that the apparatus has a one hundred foot pl'. :orm and will adequately take care of nine stories. He no1..ed that he felt the one hundred foot platform should be purchased stating a cost price of $500,000.00. Alderman Williamson pointed out that a bay will have to be added at the Fire Department in which to store the equipment and Ald. Keaton suggested that with the firemen working on the addition, as they did on the last addition at Central Station, he felt a bay could be designed which would be relatively inexpensive. Mayor Swaim voiced that he is hopeful that the ladder truck can be used as the pumper at Central Station as a response vehicle. CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 21. 1991 7:30 P.M. -8:45 P.M. Chief Ezell said that credit can be received in two areas for the ladder truck if it is equipped with a pumper and an aerial appa- ratus. He said that another credit is for a service truck; one that carries all needed equipment. He said that word from the manufacturer is that delivery could take fourteen or fifteen months. Mayor Swaim explained that the funding for the apparatus has been set aside in an equipment fund adding that police car purchases were made from the funds in 1990 and that extra cars will be purchased this year which were not included in budgeted funds. Chief Ezell said that the purchase is a twenty-five or thirty year investment costing approximately $500.000.00. Alderman Knight moved. seconded by Alderman Smith to advertise for bids for an aerial apparatus. not under one hundred feet. for the Jacksonville Fire Department. It was pointed out that ambulance membership funds have been used to purchase new ambulances costing approximately $57,000.00 and that money from the Capital Improvement Fund will be used to fund the ladder truck. Chief Ezell noted that advertising for bids is now being done with regard to an ambulance the department has for sale. Chief Ezell said that bids received will be good for the project- ed delivery date. At this time. a vote was taken on the motion to go out for bids. MOTION CARRIED. Alderman Wilson requested that overall project costs be looked at and presented to the Council along with bids received suggesting also that research be done with the Water Utility regarding improvements they have made with regard to further upgrading the ISO rating. He suggested also that fir·e insurance premiums in relation to ratings be done on a $50,000.00 residence. Chief Ezell said that the ladder truck can be used in residen- tial, industrial, water rescues, derailments, high rise build- ings, etc. as well as a pumper response and service vehicle. Mayor Swaim pointed out that Jacksonville is one of the few cities our size that does not have a ladder truck. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 21. 1991 7:30 P.M. -8:45 P.M. b. Request to go out for bids: COMMUNICATION RECORDER Alderman Williamson voiced that the emergency services equipment is a must and pointed out that Dr. Wortham and other local doc- tors have requested upgrading the recording equipment particular- ly for liability purposes. Chief Ezell explained the present recording system which was a hand-me-down from the Police Department when their equipment was upgraded. He said that it has become undependable; that mainte- nance costs are high. He said that medical information is trans- ported through the dispatch many times and that patient informa- tion from dispatch to responding units is also recorded. He said that if there is legal concern regarding patient treatment. a recording is needed for protection of the city, the doctors and the hospital. Mayor Swaim noted that funds are available from Sales Tax Re- ceipts. Alderman Smith moved. seconded by Alderman Wilson to go out for bids for a communication recorder to be purchased from the Sales Tax Fund. MOTION CARRIED. POLICE DEPARTMENT: STREET DEPARTMENT: Request to accept bid: MOWER (Rotary Cutter) (Note: Bid sheet information on the next page of these minutes) Mayor Swaim pointed out that there will be three mowers bought as separate purchases, each at the low bid price. $4.340.00 if that one is chosen by the Council. He noted that the item was budget- ed. Ald~rm~n Wil•on moved, seconded by Alderman Ray to accept the low bid of $4.340.0( :rom G.L. Turner for a mower (rotary cutter). MOTION CARRIED. b. Request to accept bid: TRACTOR Mayor noting Street bid is Swaim pointed out that were numerous bids for a tractor the range from $9,565.00 to $13,206.00. He said that Superintendent Bob Martin feels comfortable that the low for a sufficient tractor to do what needs to be done. Alderman Keaton raised questions regarding the Zetor tractor and a lengthy discussion followed with concern being expressed by several aldermen with regard to parts a.nd servicing the tractor. CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 21. 1991 7:30 P.M. -8:45 P.M. Alderman Knight moved. seconded by Alderman Smith to accept the low bid of $9,565.00 from Evans Tractor Co .. which met the speci- fications. Mayor Swaim explained that the city has a mixture of brand name tractors; that being created with acceptance of the low bids over the years. Mr. Martin said that parts are available for purchase from Evans Tractor Co. and that the owner of the company is the same owner of a Massey Ferguson dealership. He said that he was comfortable with the purchase. Other bids were pointed out as more discussion followed regarding tractor manufacturers at home and abroad. Alderman judgment that he Alderman Ray corrroented that he felt the Street Department's over the years should be taken into consideration adding felt service for the tractor will not be a problem. Knight expressed the same opinion. At bid tor. NAY. this time. a vote was taken on the motion to accept the low of $9,565.00 from Evans Tractor Company for the Zetor Trac- MOTION CARRIED with Aldermen Wilson and Fletcher voting It was pointed out that the item was included in the 1991 budget. Alderman Wilson voiced that he has concerns regarding the Trickey Lane signals on South HwY 161 and requested that the Mayor con- tact in writing the State Highway Department. Mayor Swaim noted that the original contract time has expired and that an extension has been granted due to expire the latter part of April according to City Engineer Reel. He said that he would contact the Highway Department and convey the displeasure ex- pressed by the Council regarding the delay of the completion of the Trickey Lane project. PARKS AND RECREATION DEPARTMENT: ANNUAL REPORT Mayor Swaim advised the Council of the report and said that questions should be directed to Annabelle Davis. P & R Director. SANITATION DEPARTMENT: GENERAL: a. REPORT FROM PERSONNEL CONSULTANT ...... :· \{)' {Q (1 I •. BID 1TH1 : HOliER BUSH-HOG TEl•! NO . QUAN . DESCRIP TION , J ea HOWER (ROTARY CUTTER) TOTAL PRICE TERI1S DELIVERY EX PLAIIATIONS: (l) FUNDING . :<~(..",:" \. _: ~:::: -~\·.~ : . ....-.. :_',/; :~_._;·. ~ >, .... . _:_: . \. >c ' ... /.~·::.~."{:~ ·: )\·:j.) ~ •. ·,;·_· :.-·.~: .·:· .. .: •.: tl iDD ER: G.L TURNER UN IT 1J75.00 STATE TAX COUNTY TAX SPEC . TAX CITY OF JACKSONVILLE, ARKANSAS ABSTRACT OF BIDS DEPARTMENT: DATE OPENED: STREET DEPARTMENT 14, FEB. 1991 BTDD ER: BID DER: LOVELESS TRACTOR CO. (L.R.l TOTAL U!IIT TOTAL UNIT TOTA L 4125.00 1475.00 4425.00 EL EY ~ (111 INVITATIC NINE( ~ NOBIDS 165.00 177.00 25 .00 (MAX) 25.00 (MAX) 25,00 (MAX) 25.00 (MAX) ... .. , .. -4,340 .00 4,652.00 I BID DER: UNIT TOTA L ~S TO BID SENT RECE IV ED (2) RECOMMENDED A~IARD TO G.L.TURNER CO. (3) OTHER INFORMATION CORRECTED WRONG TAXES ON BOTH BIDS ... ~~.; .-. :·~ . . -.. :-.: . :·. ~ . · .... • t .:~ . :.· ' ~);!.~.-.&,; ~~~; ___ {,;_,l;~ -. .i ' _k;'f.i',;,;{, ' ~=·> :. : ;..'.· .. ·: ;-: : _;'._.:; 5;~~,i·i; '-••. :: ;.;,;.fX;-~.i~:~,~.r -·"· );~{·_::;;,-/:;~, ·:- . · ... ::· .. : t<·/:: .. :· :. ::··.~ \!bi&.N~f:t~f:·::~ !!t· ·~·'::,.:r ... ;.:·<.(··:-~.:;\i~~:/-.:-:::. .. .. -·:· ··:~ .. .. · .. ~~ . ·.~ . ~-:·_)/~· ;_.~:,.:~ ..• .. . . ··: .· .··. ···: :::· .. ~:·~~~tf:,~~}J\~~: ... · .. ;;: .. ::Kt·:.· : ·: · 3 ~ r.t I BID ITt M: TRACTOR TEM NO . QU AN. DES CRIPTION 1 lea TRACTOR TOTAL PRICE TER14S DELIVERY EXPLAIIATIONS: (l) FUNDING .. >: · .. ... ... . ·.· ·-·. ......... _.... :-. -.. ·-.. ~ .... : ·:: . ' .. · .... ~·:-·.:·.".-': ...-;:· ' . . --~-:. . .. -. . : .-· . .·.· ... ..:: ~-: ~: ·. ~. CITY OF JACKSONVILLE, ARKANSAS ABSTRACT OF BIDS I DEPARTMENT: STREET DEPTARTM~NT DATE OPENED: 14, FEB 1991 BIDDER: BID DER: BID DER : BID DER: CAPITAL FORD NEW HOLLAND NEWTON EQUIPMENT CO. FREEWAY RENTAL & TRACTOR SAL ES LOVELESS TRACTOR &RENTAL CL.R.l UN IT TOTAL UIIIT TOTAL UNIT TOTAL UN IT TOT AL FORD 3930 10,502,70 JOHN DEERE 2155 13,206,00 OUETZ ALLIS 1:5,100,00 HF253 12,81:5.00 6150 ... .. - . 10,502,70 13,206.00 13,100.00 12,813.00 (2) RECOMMENDED AHARD TO (3) OTHER INFORMATION ~ f"OF..J.!._::._;_ · · ..... : ,~t,i;j:;; · <.·cX~.~_f.~:.~. ; .. :~ .• ;,,: : .. ::~~ ·~:-~:hii~J~~~~;K:~j}~JJ~jJ[,}:::·· . :·:· ·t:- C1· ~ I BJ D ITE N: TRACTOR TE N NO. QUA N. DESC RI PTION 1 1 "" TRACTOR TOTAL PRICE TERt~S DELIVERY EXPLANATIONS: (1) FUNDING .• ·, __ :.:. .• •.. -.:-t. : ... ·, .· i •• • .. . , . ·; . ·.· .. ··.• :,; .. ,<' ;~;·:;.~. ,;·~: ,;,;); ;,c .· :· i ·( 1 ·.·. CITY OF JACKSONVILLE, ARKANSAS ABSTRACT OF BIDS BIDDER: BID DER: SUNBELT EQU IPMEN T CO. EVANS TRACTOR CO. UNIT TOTAL UI II T TOTAL KUBOTA H4030 12,296.00 ZET OR 9565.00 ALTERNATE BIO LONG 2460 9667.00 12,296.00 9565.00 (2} RECOMMENDED AWARD TO EVANS TRACTOR SERVICE INC. I DEPARTMENT: STREET OEPARTHE~T DATE OPENED: 14, FEB. 1991 DIDD ER: DIDDER: CARL BAI LEY CO. LOVEL ESS TRACTORCO. (CONWAY) UNIT TOTAL UNIT TOTAL CA SE IH4 952 11,31:5.00 FORO 3910 10,995.00 A ' - 11,313.00 10,995.00 (3) OTHER INFORHATIOH PAGE 2 OF 2 .· ' :'·;<;~(.g: )·'<.::·:.,;-i,J:;:~,t~;J%~'~~~;,~~;·;,,~~~<~· ;, >:·;· .... _;, • • • • •• /~;~~~~ 4, •c• . : ;'.'~~:.~ .··'· ,••~ • CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 21. 1991 7:30 P.M. -8:45 P.M. Mr. Joe Zegler was introduced by Mayor Swaim and gave a progress report regarding his work which was begun Janu ary 2, 1991. He pointed out the following action whic n1 ~ken as he gave an overview of his efforts. (1) An employee opinion survey in all departments/compiling of data, which was reviewed with the Mayor and department heads with the exception of the Police Department due to retirement of the Chief (2) A seventeen hour supervisor course for department heads which Mayor Swaim also attended I pointing out study regarding recording of time on the job and performance recording records (3) Assisting Mayor Swaim in assembling personnel data that was requested under Freedom of Information requests (4) Personnel Director/ Administrative Assistant Search and work entailed in handling approximately 200 applications At this time he introduced Personnel Director/Administrative Assistant Mr. Michael Beeman. (5) Job description endeavors over a three week period with evaluation of each job placing it in a salary group after which analysis of existing salaries will be made and recommendations of any action which can be taken to adjust the salaries properly (6) Future work on present Policy Manual noting changes to be made and areas to be added with one more first line supervisors training session to be scheduled when the manual is completed (7) Work with the Mayor, the Council Members, various depart- ment heads and with the Civil Service Commission I requested that the Council defer action with regard to establishing a Bi-racial committee noting that a fifth entity will not help at this time pointing out that positive steps are being taken to identify and correct any problems which may exist within the system Alderman Knight pointed out that cornments have been made regard- ing the good work being done by Mr. Zegler. She questioned pay scale modification. Mr. Zegler said that the pay scale he is designing will be some- what similar with efforts to put in place a performance related system. CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 21, 1991 7:30 P.M. -8:45 P.M. He related that he has not done much work with the Police Depart- ment due to the fact that there is no Chief of Police at the department. Alderman Lewis questioned the criteria used in selection of the Personnel Director. Mr. Zegler said that dual criteria was used; someone with famil- iarity with personnel, experience in working with the various laws including EEOC and someone who can hopefully fill in for the Mayor at functions which he is unable to attend and who would have the ability to stand and present themselves as a representa- tive of the Mayor in group situations. Mayor Swaim said that the selection process was done through resumes with Mr. Zegler making selections according to qualifica- tions with an interview process following. Mayor Civil adding police Swaim pointed out that he has asked Mr. Zegler to work with Service, which was not part of ·his original contract, that state law controls the hiring process in the fire and department. He voiced that the session held by Mr. Zegler for department heads was probably equal to a college course in the personnel field. He said that the second level course could possibly take in captains at the fire and police department and persons in the upper management areas within the city work force. He said that hopefully by the month of May new procedures will have been implemented with results in the near future. Alderman Lewis questioned what solution could be found to get a black representative in City Hall. Mr. Zegler said tr.·~; e was no magic solution noting that state law has complicated hiring in some areas of the city and that in some areas he is hoping that the Mayor and Council will set some sort of voluntary affirmative action goals and time tables that will hopefully correct any existing problems. Mayor Swaim expressed appreciation for Mr. Zegler's presentation pointing out that he will be a consultant for the year 1991. .I CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 21. 1991 7:30 P.M. -8:45 P.M. b.ORDINANCE 944 <* 7-90)Ref: MEETING PLACE OF THE COUNCIL Alderman Smith moved, seconded by Alderman Ray ,that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes. (0) negative votes. MOTION CARRIED. By general consensus of the Council. the time of the meeting of the City Council was changed from 7:30 p.m. to 7:00 p.m. Ordi- nance read FIRST TIME by Mayor Tommy Swaim due to the fact that Attorney Bamburg had laryngitis. Alderman Fletcher moved, seconded by Alderman Wilson, that Ordinance be accepted on FIRST READING. ROLL CALL: Alder- men: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher. Williamson, Keaton and Twitty voted AYE. NAY (0). Motion re- ceived ten (10) affirmative votes. (0) negative votes. MOTION CARRIED. ACCEPTED ON FIRST READING. Alderman Fletcher moved, seconded by Alderman Knight, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL. Alde11nen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes. (0) negative votes. MOTION CARRIED. Whereupon. Mayor Tommy Swaim read tr1e Ordinance for the SECOND TIME. Alderman Fletcher moved, seconded by Alderman Lewis, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis. Sansing, Ray, Wilson, Fletcher. Williamson, Keaton and Twitty voted AYE. NAY 0. Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, Mayor Tornmy Swaim read the Ordinance for the THIRD AND FINAL TIME. Alderman Lewis moved, seconded by Alderman Sansing that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith. Lewis. Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Lewis moved, seconded by Alderman Sansing that the EMERGENCY CLAUSE be APPROVED AND ADOPTED. ROLL CALL: Alder- men: Knight, Smith, Lewis. Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. ~~TV er JA~K§ONV1LLE, ARKAN~AS REGULAR CITY COUNCIL MEETING FEBRUARY 21, 1991 7:30 P.M. -8:45 P.M. Motion received ten (10) affirmative votes. MOTION CARRIED. votes, (0) negative ORDINANCE APPROVED AND ADOPTED AND NUMBERED 944 THIS 21ST DAY OF FEBRUARY 1991. c. ORDINANCE 945 (#8-91) Ref: RESTRICTING SALE OF CITY PROPERTY Alderman Smith moved, seconded by Alderman Knight, that Ordinance be placed on FIRST READING. Alderman Sansing voiced that he favored making an exception in the case of retiring policemen and the purchase of the service revolver which is a long time tradition all over the country. Attorney Bamburg said that a special exemption clause could be placed in the ordinance making it comply with the desire of the Council as other aldermen expressed favorable remarks for the exemption clause. Mayor Swaim pointed out that the ordinance was directed for the most part to the purchase of vehicles. Captain Sturdivant voiced that a 357 Magnum is furnished officers entering the department as a discussion ensued regarding the type of guns used in the department. Alderman Williamson moved, seconded by Alderman Ray that Ordi- nance 945 be tabled until the next regular meeting of the City Council with modification by City Attorney Bamburg with a special exemption clause relative to police department retirees or medi- cally retired police officers. MOTION CARRIED. d. REMOVAL OF UNDERGROUND STORAGE TANKS (funded from sales tax) Mayor Swaim pointe( out that EPA standards have made it necessary for the underground storage tanks. previously used for storage of gas used in city vehicles, to be disposed of. He said that he originally set aside $18,000.00 to cover the cost of the cleanup adding numerous estimates have been received and that one came in under $5,000.00. He pointed out that no advertising for bids was done and that under a present city ordinance, the expenditure can be made without a vote of the Council. He pointed out that city employees and equipment will be used as a part of the remov- al process recommending removal of the tanks for said expendi- ture under $5,000.00. He said voiced that some estimates were excessive. APPOINTMENTS: ANNOUNCEMENTS CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 21, 1991 7:30 P.M. -8:45 P.M. Mayor Swaim announced that there will be an event entitled Opera- tion Desert Praise on March 2, 1991 at 1:00 p.m. at the Jackson- ville High School in support of Operation Desert Storm sponsored by the Chamber of Commerce and the citizens of Jackson- ville. He urged all present to attend in support of the Gulf Troops. ADJOURNMENT: Alderman Fletcher moved. seconded by Alderman Williamson,that the meeting adjourn at approximately 8:45 p.m. MOTION CARRIED. Respectfully. City Clerk-Treasurer CITY COUNCIL OF JACKSONVILLE ARKANSAS f!§.~b!Q.B. REGULAR CITY COUNCIL MEETING 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5 . CONSENT AGENDA: <Animal Control Dept:) (Probation Dept:) <Police Department:> 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS AND RECREATION DEPT: 12. SANITATION DEPARTMENT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ~~DJ OURNI"'ENT: I MARCH 7, 1991 7:00 F'. M. CITY HALL Regular City Council Meeting February 21, 1991 Regular City Council Meeting February 7, 1991 a. Regular Monthly Report/February b. Regular Monthly Report/February c. Regular Monthly Reports/Dec. & Jan . PROGRESS REPORT/DUPREE PARK by Parks & Recreation Director Annabelle Davis a. ORDINANCE 945 (#8-91) Re: DISBURSEMENT OF CITY OWNED PROPERTY b . REQUEST TO ACCEPT BID: VESTIBULE CONST. /ELDERLY ACTIVITIES CENTER c. DISCUSSION: FUTURE USE OF "OLD CITY HALL" CITY OF JACKSONVILLE. ARKANSAS kEJ§lJi;:JAh ~!11~'1 1:1t_:Ji)J4f]Jb MEJBl"PiW3 MARCH 7, 1991 7:00 P.M. -7:55 P.M. REGULAR CITY COUNCIL MEETING = CITY HALL = #1 INDU STRIAL DRIVE The City Council of the City of Jacksonville. Arl<ansas met 1n Regular Session on March 7, 1991 at the regular meeting place of the Council. Alderman Reedie Ray delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty were present. Alderman Smith came in at approximate- ly 7:20p.m. PRESENT, nine (9), ABSENT, (1). Mayor Swaim also answered ROLL CALL and declared a quorum. Others present for the meeting were Personnel Director/Mayoral Assistant Michael Beeman . Assistant Finance Di1·ector Paul Mu- shrush, Deputy City Clerk Teresa Parker. Captain Larry Hibbs of the Police Department, Captain Larry Hamshire. City Engineer Duane Reel. Park & Rec. Director Annabelle Davis. other city employees and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of February 21, 1991 for study and action at the next regular meeting of the council. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Lewis moved, seconded by Alderman Sansing, that the minutes of the February 7, 1991 meeting of the City Council be APPROVED. ROLL CALL: Aldermen Knight, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED. CONSENT AGENDA: ANIMAL CONTROL DEPARTMENT: Regular Monthly Report/February Alderman Wilson moved, seconded by Alderman Sansing that the Regular Monthly Report for February of the Animal Control Dept. which reflects Revenues Received: Adoptions/Fines, $1,038.00, and Security Deposits $350.00 for a TOTAL of $1,388.00 be APPROVED. ROLL CALL: Aldermen Knight, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty voted AYE. NAY 0. Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. PROBATION DEPARTMENT: Regular Monthly Report /February Alderman Wilson moved, seconded by Alderman Lewis that the Regu- lar Monthly Report for February of the Probation Department which reflects 130 cases ending Jan. 31, 1990, 14 cases added in Jan. 1991, 13 probations completed, month ending Jan . 31,. 1991, TOTAL CASES: 131, be APPROVED. ROLL CALL: Aldermen: Knight, Lewis, Sansing, Ray, Wilson, and Fletcher voted AYE. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 7, 1991 7:00 P.M. -7:55 P.M. At this time Alderman Keaton opened a discussion with regard to the report. He requested that the cases be categorized with regard to whether or not they are juvenile, adult, traffic, criminal. supervised or unsupervised etc. Information regarding results of rehabilitation efforts was requested by Alderman Fletcher. City Attorney Bamburg pointed out that part of the work of the Probation Officer is to assess the needs of the probationer and place them in programs with agencies that are available to aid in their rehabilitation. Mayor Swaim stated that he would express the desires of the Coun c il to Mr. Mahone or make a copy of the discussion available on t c1Pe . At this time the remainder of the ROLL CALL VOTE was taken. Alderman Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED. POLI CE DEPARTMENT: Regular Mo nthly Reports/ December & January Alderman Wilson moved, seconded by Alderman Sansing that the Regular Monthly Report for December of the Police Department which reflects COMPUTER COLLECTIONS of $14,624.14, MISCELLANEOUS PAYMENTS of $17,457.80, REPORT COPIES, $238.10 for a TOTAL of $32,330.04, the Regular Monthly Report for January which reflects COMPUTER COLLECTIONS of $19,802.99, MISCELLANEOUS PAYMENTS of $14,945.54, REPORT COPIES, $275.50 for a TOTAL OF $34,824.03. ROLL CALL: Aldermen: Knight, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED. WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: PARKS AND RECREATION DEPARTMENT: Mayor Swaim introduced Director Annabelle Davis who briefed the Council regarding the expansion at Dupree Park. She pointed out that the expansion includes three ball fields, one which will be in use this year. Support data was provided to the Council regarding the project which is estimated to cost $375,000.00. Admission rates for the 1991 season were included in the written report. CITY OF JACKSONVILLE, ARKANSAS ~EGULAR ClTY COUNCIL MEETING MARCH 7, 1991 7:00 P.M. -7:55 P.M. Alderman Fletcher encouraged Mrs. Davis to create a volley ball program. SANITATION DEPARTMENT: PLANNING COMMISSION: GENERAL: a. ORDINANCE 9 4 5 (iS-91} An ORDINANCE TO ADOPT A POLICY REGARDING PROPER DISBURSEMENT OF ALL PERSONAL PROPERTY OWNED BY THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES. Alderman Fletcher moved, seconded by Alderman Smith, that Ordi- nance be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray. Wilson, Fletcher, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Ordina.nce read FIRST TIME by City Attorney Robert E . Bamburg. Alderman Fletcher moved, seconded by Alderman Sansing that Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson. Fletcher, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9} affirmative votes, (0) negative votes. MOTION CARRIED. ACCEPTED ON FIRST READING. Alderman Sansing moved, seconded by Alderman Wilson, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL. Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9} affirmative votes, (0} negative votes. MOTION CARRIED. Where- upon, City Attorney Robert E. Bamburg read the Ordinance for the SECOND TIME. Alderman Ray moved, seconded by Alderman Sanding, to fur- ther suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty voted AYE. NAY 0. Motion received nine (9) affirmative votes, (0} negative votes. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the THIRD AND FINAL TIME. Alderman Ray moved, seconded by Alderman Wilson, that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton and Twitty voted AYE. NAY 0. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 945 (iS-91) THIS THIRD (7th) DAY OF MARCH 1991. CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 7, 1991 7:00 P.M. -7:55 P.M. b. REQUEST TO ACCEPT BID: VESTIBULE CONSTRUCTION/ELDERLY ACTIV- ITIES CENTER The Council viewed the bid sheet, shown on page five of these minutes. Alderman Knight moved. seconded by Alderman Smith that Option *1 from Versatile Inc. and Option i2 from Binswanger Glass be ac- cepted. MOTION CARRIED. Alderman Keaton abstained. c. DISCUSSION: FUTURE USE OF "OLD CITY HALL" Mayor Swaim pointed out a reversion clause in a deed to the city from the Bailey family. He related that if the building is not utilized by the city it will revert back to the family heirs. He voiced that records in the care of the Historical Society are stored in the vault as well as some city records. He gave the following as possible uses for the building; group meetings in the largest room, a radio center for the Fire and Police Departments, training rooms and a dark room for the Fire Department, programs connected with the Parks & Recreation De- partment and the Historical Society. Alderman Fletcher moved. seconded by Alderman Smith that a mittee made up of six members. three from the City Council three citizens at large, one to be selected by each alderman. formed. MOTION CARRIED. Aldermen Smith. Fletcher and Keaton volunteered to serve on committee. APPOINTMENTS: ANNOUNCEMENTS com- and be the Mayor Swaim voiced that he would send a memo to City Department Heads for input on the use of the building. Alderman Knight requested that the committee formed previously to help "clean up" areas in the city which are unsightly be activat- ed. Names of said committee were requested of the Clerk. The construction of traffic signals at Trickey Lane was discussed and Mayor Swaim voiced that the Highway Department has not com- mitted themselves regarding a completion date for the project. City Engineer Reel said that Highway Department information to his department is that failure to complete the project has been due to inclement weather. CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 7. 1991 7:00 P.M. -7:55 P.M. Mayor Swaim pointed out that bids will soon be let on the West Main project. He said the city's share in the project is esti- mated to be fifty-eight to sixty thousand dollars. one-third of the total cost. as he explained that the city's initial cost of commitment was $16,500.00. Alderman Smith mentioned the increase in rates by Storer Cable Television after which a short discussion ensued in which Mayor Swaim pointed out that he would ask Mr. Mike Wilson from Storer to come and address the Council, if they so desired, regarding the fee change. Alderman Ray voiced that he understands the change in rates to be due to charges for the programs bought by Storer. Mayor Swaim gave a brief update wjth regard to legislative activ- ity concerning solid waste disposal. He said that the recycling of yard waste and composting versus landfills will have to be given consideration in the near future. He pointed out that there is a bill before the legislature with regard to a fifteen mile limit for landfill operations. He relat- ed that Little Rock is not going to participate in a regional landfill. Alderman Ray voiced that he is still approached by citizens who feel private haulers could handle the solid waste disposal better than the city. Comments were made that the paper recycling in the city 1s doing well. Alderman Lewis posed a question regara1ng the presentation of a plaque to Retired Police Chief Frank Neely. Mayor Swaim noted that the matter was brought Council meeting and that plaque presentations not been a practice of his administration departments have chosen on their own to do so. ADJOURNMENT: up at the last for retirees have adding that some Alderman Fletcher moved, seconded by Alderman Wilson, that the meeting adjourn at approximately 7:55 p.m. MOTION CARRIED. Respectfully, (~Ji £;,a· .. J Lu a M. Leon-ard MAYOR City Clerk-Treasurer . • ·' ·:: :":.- II. --~~--~--. '------~·~---~~ ··~ ....._ .,_....,. . · .. .,., ,;. .• .. : ... '·. :. ' .. . :--_· -;.· -· .. ~ -. ... .'.: -~ --. ': f ~/' J~·:'! ':"~;-~·.·;:_: __ .; ·. :~·~, t . · ... ·~ -· --.:_:, .. :"., .: , .. CITY OF JACKSONVILLE, ARKAHSAS ABSTRACT OF BIDS VESTIBULE CONSTRUCTION AT THE JACKSONVILLE ELDERLY ACTIVITIES CEN TER OPTION I 1 FURNISH AND INSTALL GLASS, GLAZING, AND ALUMINUM STOREFRONT OPTION I 2 FURNISH AND INSTALL GLASS, GLAZING, ALUMINUM STOREFRONT AND DOORS. TOTAL OPTIONS I 1 & IZ PER SPECIFICATIONS SPLIT BID BETWEEN VERSATILE INC. AND BINSWANGER GLASS. EXPLANATIONS: (1) FUNDING TOTAL PRICE TERI~S DELIVERY ~... ' ·· ... : ... --~ : -.. ::_:._ ... _ .... .··· ;: ' ~ 5,800.00 8,350.00 14,150.00 NO BID 8,200.00 8,200.00 OPTION 11 VERSATILE INC OPTION 12 BINSIIANGER GLASS (2) RECOMMENDED A}lARD TO ·:.. \ . _: .. ::· .·. ~:~\~~;-.~· . '• ·. .-.. · DEPARTMENT: DATE OPENED: 28, FEB.1991 6,810.00 8,766.00 15,546.00 (3) OTHER INFORMATIOH .· -.. -: .. • 0 -~ ;.: -:. : ... • j •• ... , -...... I 4,232.00 5,848.00 10,060.00 LOll ~ Wj TH DREII ~ TOTAL OF --- ... INVITAT- ~OU.T . 9). . . '\.}'· . -·.: -~ ·:':· ,..1 •·-.. '-... ~ ., . ,. . . · ... . ... :..!) : '. ,;j:~ :·,.'.: .·· ,·· ·:·.:. ·..... .. . .· .... . .. '' ; ;':_~ '.,· -<~-;~;;_~!;:ilo~~-.:}}1:\' '. · .. :·;.:.~:.~-:-.. :: • • ~ 0 REGULAR CITY COUNCIL MEETING 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4 . APPROVAL AND/OR CORRECTION OF 1"1 I NUTES: 5. CONSENT AGENDA: <Fire Department:> (Police Department:> 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS AND RECREATION DEPT: 12. SANITATION DEPARTMENT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: MARCH 21~ 1991 7: 00 P. M. CITY HALL Regular City Council Meeting March 7~ 1991 Regular City Council Meeting February 21~ 1991 a. Regular Monthly Report/February b. Regular Monthly Report/February Discussion: FUNDING OF ITEMS DELETED FROM 1991 BUDGET REVIEW OF SANITATION ORDINANCE NO. 639 Ref: Removal of Trees a. Discussion City Participation in "WELCOME HOME" for Military Personnel b. Discussion: CABLE TELEVISION LEGISLATION Reappointment of Mr. Ferrel Gray to the Housing Authority for a five year term to expire 3-17-1996 <Recommendation of the Housing Authority) CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 21. 1991 7:00 P.M. -7:40 P.M. REGULAR CITY COUNCIL MEETING = CITY HALL = 41 INDUSTRIAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on March 21, 1991 at the regular meeting place of the Council. Alderman Marshall Smith delivered the invoca- tion after which Mayor Swaim led the standing audience 1n the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight. Smith, Lewis, Sansing, Ray, Williamson. Keaton and Twitty were present. Alderman Fletcher came in at approxi- mately 7:05p.m. PRESENT. NINE (9). ABSENT, (1). Mayor Swaim also answered ROLL CALL and declared a quorum. Others present for the meeting: City Attorney Robert E. Bamburg, Fire Chief Rick Ezell, Personnel Director Michael Beeman, City Engineer Duane Reel, Assistant Finance Director Paul Mushrush, Deputy City Clerk Teresa Parker, Sanitation Superintendent Billy Gilmore, other city employees, interested citizens, members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of March 7, 1991 for study and action at the next regular meeting of the council. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved. seconded by Alderman Lewis that the minutes of the Regular City Council Meeting of February 21. 1991 be APPROVED. MOTION CARRIED. CONSENT AGENDA: FIRE DEPARTMENT Alderman Knight moved. seconded by Alderman Ray that the Regular Monthly Report of the Jacksonville Fire Department for February which reflects an estimated fire loss of $15,550.00, be APPROVED. ROLL CALL: Aldermen Knight, Smith, Lewis, Sansing, Ray, Fletch- er, Williamson, Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED. Alderman Knight moved, seconded by Alderman Ray that the Regular Monthly Report of the Jacksonville Police Department for February which reflects COMPUTER COLLECTION, $25,378.63, MISCELLANEOUS PAYMENTS $18.248.97 AND REPORT COPIES $221.00 for a TOTAL of $43,848.60. Aldermen Knight, Smith, Lewis, Sansing, Ray, Fletch- er, Williamson, Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED. WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: @iTY §f ~A~K§~ViLL~, AftKAN§AI REGULAR C I T'l COUNCIL MEETING MARCH 21~ 1991 7:00 P.M. -7:40 P.M. POLICE DEPARTMENT: Discussion: FUNDING OF ITEMS DELETED FROM THE 1991 BUDGET Mayor Swaim requested that the Council approve funding for items deleted during 1991 budget consideration from the proposed Police Department Budget. No specific items were named and the dollar amount requested was $21,000.00. Alderman Sansing moved. seconded by Alderman Williamson that $21.000.00 be added to the Police Department portion of the 1991 budget to fund items deleted during budget hearings. MOTION CARRIED. STREET DEPARTMENT: PARKS AND RECREATION DEPARTMENT: SANITATION DEPARTMENT: REVIEW OF SANITATION ORDINANCE No. 639 Ref: Removal of Trees Mayor Swaim explained the existing problems with picking up waste generated in the cutting down of trees. He said that the cost per load for dumping yard waste is $63.00 and that the city has charged $100.00 per load in instances where there has been an excessive amount of limbs to be picked up adding that each house- hold pays $96.00 per year for trash service. He pointed out that by ordinance. the city does not have to pick up any tree waste and that all or sections of the ordinance could be republished to make the public aware if the council sees fit. Alderman Knight mentioned that last month the landfill fees for dumping limbs and trees was approximately $7.000.00 and that mid- March the fees are $5.300.00. She voiced that she felt the guidelines in the ordinance make it necessary for persons to pay for the service. Mayor Swaim pointed out that the sanitation department is a break-even operation and that rising costs have made it necessary for the city to come up with a program to compost yard waste adding that a fee of $100.00 per trash load will continue. , I CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 21. 1991 7:00 P.M. -7:40 P.M. Alderman Ray voiced that he felt the public should be made aware of the ordinance and that the responsibility of the persons cutting down a tree or trees should be made clear. A short discussion ensued regarding the kind of equipment needed to set up a compost system for yard waste and the consensus of the council was that Mayor Swaim look into the matter and bring a request to go out for bids for the same when he sees fit. He pointed out that $60,000.00 was budgeted to cover the cost of yard waste disposal in the 1991 budget. Mayor Swaim voiced that there is the possibility that the water Utility and the City may be able to work together composting of yard waste collected in the city. Waste- in the He said that a Senate Bill which says that there will be no yard waste accepted in the landfills by 1993 which means that by that time the city will have to make some kind of adjustment in its waste disposal programs. He added that the sanitation department is not subsidized by any tax dollars at this time as far as operations are concerned, and that the city should be as strin- gent as possible on what is picked up until something is designed to dispose of the yard waste. Mayor Swaim said that the city will continue the $100.00 fee which covers the dumping fee, cost of the truck and labor, adding that the trees should be cut in a manageable size. He asked permission to go deeper into implementing a program of composting yard waste as far as a search for equipment etc. The Council agreed that the Mayor should proceed with the com- posting endeavor. He said that in approximately three years, equipment could proba- bly pay for the equipment needed. He invited the Council to view a tape after the meeting showing equipment which can probably be used in the endeavor. GENERAL: a. Discussion: CITY PARTICIPATION IN "WELCOME HOME" FOR MILITARY PERSONNEL The Mayor voiced that the celebration, which is in the stages, would be in support of anyone who served in the during the Desert Shield, Desert Storm Program plus planning Military those who @iTY @f dA~K§@NViLLiJ AiKAN§AI REGULAR CITY COUNCIL MEETING MARCH 21. 1991 7:00 P.M. -7:40 P.M. served in the United States filling in for persons who were in the Gulf during the war. He said that the festivities are being planned for the later part of May and that expenses will be shared by the Chamber of Commerce and the LRAFB. He said that a celebration is being planned by the State of Arkansas is scheduled for JUNE 29, 1991 which will give Jackson- ville the opportunity to have a parade. He said that he has asked the Jacksonville Real Estate Council to work on a float, which they have agreed to do if the city will bear the expense of materials used. He said that he would like the city to be repre- sented in the parade. The Council discussed a conservative and a liberal amount regard- ing the expenditure. The Mayor noted that the Chamber of Commerce is going to try to raise $12,000.00 for the "Welcome Home" city parade. Alderman Smith voiced that he does not have a problem with $5,000.00 being designated for the expenditure. Comments were made by Alderman Fletcher that the celebration should include a spiritual segment which was sanctioned by the other council members. Mayor Swaim requested that Alderman Fletcher work with the Cham- ber and include that in the activities and also related that a parade, open house at the LRAFB with some type of picnic type food for everyone are being planned. Attorney Bamburg added that the space for such a celebration is adequate on base, that an athletic event may be included in the middle of the activities and that probably a fireworks display will conclude the evening adding that plans are incomplete at this time. Alderman Smith moved. seconded by Alderman Ray that a $5.000.00 maximum be appropriated from the Contingency Fund. $3.000.00 going to the Jacksonville "Welcome Home" festivities and $2.000.00 going toward the celebration to be held June 29. 1991 by the State of Arkansas honoring all those who were involved in the conflict in the Gulf. MOTION CARRIED. b. Discussion: CABLE TELEVISION LEGISLATION , CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 21, 1991 7:00 P.M. -7:40 P.M. Mayor Swaim pointed out that Senate Bill 12, which was in commit tee last week, would allow more competition in the cable busi- ness. He said that hopefully some regulation would be put into the business which now has a monopoly. He said that the problem is not only local but one that is felt throughout the nation. He noted that 700 mayors presented a letter to a committee in Washington regarding deregulations with regard to cable televi- sion service. He suggested that everyone interested in the matter contact their legislators and express their opinions regarding Senate Bill 12. Alderman Ray reiterated that Mr. Mike Wilson of Cable Television said that programming costs made the increase necessary. It was noted that North Little Rock is doing a regarding having their own cable television offered to let the City of Jacksonville join included in the study. No action was taken on the item of business. APPOINTMENTS: feasibility study service and have with them and be Reappointment of Mr. Ferrel Gray to the Housing Authority for a five year term to expire 3/17/1996 Alderman Fletcher moved seconded by Alderman Ray that Mr. Ferrel Gray be reappointed to the Housing Authority for a five year term to expire 3/17/1996. MOTION CARRIED. ANNOUNCEMENTS ADJOURNMENT: Alderman Fletcher moved, seconded by Alderman Ray, that the meet- ing adjourn at approximately 7:40 p.m. MOTION CARRIED. Respectfully, (_/} ( / f4-/ ~ ./LU-18/ M. Leonar City Clerk-Treasurer 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. CITY COUNCIL OF JACKSONVILLE ARKANSAS AGENDA REGULAR CITY COUNCIL MEETING APRIL 4, 1991 OPENING PRAYER: ROLL CALL: PRESENTATION OF MINUTES: APPROVAL AND/OR CORRECTION OF MINUTES: CONSENT AGENDA: (Probation Dept:) (Animal Control Dept:) WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: PARKS AND RECREATION DEPT: SANITATION DEPARTMENT: PLANNING COMMISSION: GENERAL: 7:00 P. M. CITY HALL Regular City Council Meeting March 21. 1991 Regular City Council Meeting March 7. 1991 a. Regular Monthly Report/March b. Regular Monthly Report/March Review of Sanitation costs for 4 yrs/ Projections of Future Costs a. Proposal by Zegler Personnel Con- sulting Agency 1 Study for Uni- formed Employees b. Appropriation of Funds I Removal of Additional Underground Storage Tanks 15. APPOINTMENTS: 16 . ANNOUNCEMENTS: ADJOURNMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 4~ 1991 7:00P.M. -8:10P.M. REGULAR CITY COUNCIL MEETING=. CITY·HALL =.!!.!.INDUSTRIAL DRIVE The City Council of the City of Jacksonville. Arkansas met in Regular Session on April 4~ 1991 at the reg~lar meeting place of the Council. Alderman Rober~ Lewis delivered the invocation after which Jessica Vaughn and Andrea Holcomb led the standing a. u cl i e r1 c e i n t: h e 11 F' l e d g e of A j l £~ g i <:1. r·1 c e 11 t. o t h e f J. c:~ g • ROLL CALL: Aldermen: Knight~ Smith~ Lewis, Sansing, Ray~ Wilson, Keaton and Twitty were present. Alderman Fletcher and Williamson came in immediately after ROLL CALL. PRESENT~ TEN (10). ABSENT, (0). Mayor Swaim also answered ROLL CALL and declared a quorum. DthE~I~s pr·eser·1t +or· the meeting li'JE'rr:~ F'er·sonnt:::·l Dil~ector/t12:'jot-al Assistant Michael Beeman, City Attorney Robert E. Bamburg, Deputy City Clerk Teresa Parker~ C3ptain Larry Hibbs and Caotain Bennie Tol.bc:.~l~t o ·f the F\::-Jlic:E~ Dep<.:'l.l' .. tment~ Cit ·y-Engineer Du.::<.ne Reel~ other city employees and member s of the press. F' f7;gS.,f;;,J~tiA T.l.P.ti 0 F !~!.ll~.~.I E~: Mayor Swaim presented the minutes of the Regular City Council Meeting of March 21, 1991 for study and action at the next regu- lar meeting of the couricil. ~:~f1::B 0 VAL t1NQ I DB. GQB_Bg_g_I_JJ~J~ Qf:~. t!l.J~JJ:I:.!;.f.,:}.: Alderman Wilson moved, seconded by Alderman Ray~ that the minutes of the March 7~ 1991 meeting of the City Council be APPROVED. MOTION CARRIED. QQ.!~.st!;..t~n. eJ.~.~;.!~!.R..8..t. PROBATION DEPARTMENT: Regular Monthly Report/March ANIMAL CONTROL DEPARTMENT: Recula r Monthly Report /March Mayor Swaim introduced the items of business and p ointed out that a tape of the requests made by the Council. at th ~~ time of Mr. Mahone's last monthly repor-t was provided Mr. Mahone so that there would be no misunderstanding of what the Council would like included in this months reoort. CA l l inform a tion included in said report is recorded on page three of these minutes.) Several comments were made by members of the council regarding Mr. Mahone's report not being as thorough as was requested at the last meeting. t1l derman Sansing made sever·al comn1ents f"t~Cia!"·d i nq a three-·hour mee~t i ng with 1··1r. 1'1ahone recent 1 y. He '=;aid t1r. l"'<:l.hone was kind of confused about what was wanted on the tape and that Mr. Mahone stated that if mere of the Council knew what his job was~ that if they would come down there~ then they would know what information they want. He related to the council information which he said CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 4~ 1991 7: 00 P. M. -8: 1 0 P. M. Mr. Mahone gave him with regard to -the activity of probationers~ their times of reporting which are by scheduled appointment~pointing out that whether or not they have a job alters changes in the report and that approximately two-thirds of the probationers are supervised and one-third are not and the process by which records are expunged. City Attorney Bamburg explained that expunging records applicable to certain misdemeanor cases, that it is not ble to any type of felony ottense or major crimes~ etc. that commonly~ the period is usually a year. is only c-.pp l i ca.- He se<.i d Mr. Sansing went on to e x plain the probation officers involvement with offenders who are required to do community service, the presentation of programs in schools representing the court which basically are drug programs, which he said is drug education. He added that Mr. Mahone makes a lot of trips to Little Rock to pick up free brochures, twent y -fi v e (25) at the time, which are used in the drug program presentations. Alderman Knight questioned whether or not the council should accept the fact that the type of report from Mr. Mahone is not going to contain the kind of info~mation requested~ adding that she does not intend to spend three hours in his office. It was pointed out b y Alderman Fletcher that he felt much of the information passed on by Alder·man Sansin g could have been includ- ed in the monthly report. He said that records of the success rate of programs would he good to have, addinq that he felt he v·Jas no mor-e £>duca.ted no~._~ ti··J.::\n ~t-Jr1en th~=~ la.!::;t t-epDr-t wc-r.s received. Alderman Twitty e xp lained that she would like to see in the report how many hours the probationers spend doing community ser v ice, pointing out that she realized that some of the informa- tion is confidential, as well as how man y probationers are super- vised and come in per month. Mr. Sansing voiced that he was not sent to tell the Council what Mr. Mahone did but that he went to find out for himself what was going on and that perhaps the request needs to be straightened out so that Mr. Mahone will know specifically wha.t the Council is looking for, not something vague. Alderman Williamson voiced that who Mr. Mahone works for bE· c: 1 ar if i ed. ·::;houl d Alderman Knight pointed out that not many of the cases should be juvenile cases relating to the hours spent going back and forth to pick up literature in Little Rock and drug educational work in the area of youth in relation to what is on the job descrip- tion of Mr. Mahone. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 4~ 1991 7:00 P.M. -8:10 P.M. Alderman Sansing stated that it was explained to him that the drug education work is done through the court. Alderman Smith voiced that what he feels the desire of the coun- cil is to expand the report to show some of the things under di scu:.si on. Mayor th·J.:\i m voiced thc~t he held 1 i stenecl to the· tape and th a.t if he had a job~ and the boss. which he stated that the CitY Council is, had asked for an expl~nation of what he was cloino •. that he would either show up or he would send a report. He a~~ed whether or not the Council desired that Mr. Mahone be in attendance at the next meeting with the information requested or is a meeting with him desired. He added that, basically. Mr. Mahone has said, "I c'.m not qoinq to tE~ll you an ·:~thing". !Ylclf.:~nnan J<ri:i.qht VC):i.ct:::~d thc:\t ~-,he is; intenested to lt:~axn t-~uw much of the job is being done as probation officer versus how much is representation of the court. The consensus of the council was that. Mr. Mahone be in attendance with a report at the first City Council Meeting in May. As Alderman Wilson moved to approve the r~ports of the Probation Officer and the Animal Control Department~ Alderman Ray oosed a question ~egardinq the overtime listed on the Animal Control report and Cjty Enqineer Reel exp1ained that one animal control- ler is on call twenty-four hours a day but receives pay for only the hours worked when called out on a partjcular case. F:·i=~UBAT I UN D[F'(iF;:·rr•JE:t,~T ~ i:;:r-::>td u 1 c.:1.r t1Dn 1::. h 1 y r;:ep CJt-t ,. ... t·i.::).r-c 1···1 Alderman Wilson moved~ seconded by Alderman Knight that th~ Regu- lar Monthly Report for March cf the Probation Department w~1j.c::~1 r-·e~fle!cts) j_:;:;1 c::ases &"mding FEi!b. 26~ 1991~ 24 cases added fer the month of March~ 1991 ~ 17 probations completed~ month endinq 1"1~:\rch ~::1~. 1.991~ TOTAL CASES: 1;~::c:3~ be ?~F'PROVED. ROLL CALl~ Aldermen: Knight~ Smith~ Lewis~ Sansing~ Ray~ Wilson~ Fletcher~ Williamsen Keaton and Twitty voted AYE. NAY 0. Motion received ten (10) affirmative votes~ (0) negative votes. MOT I ClN CAF~R I ED. ANIMAL CUNTRDL DEPARTMENT: Regular Monthly Report/February Alderman Wilson moved~ seconded by Alderman Knight that the Regular Monthly Report for March of the Animal Control Dept. which reflects Revenues Received: Contributions of $100.00~ Adoptions/Fines~ $1~112.75, and Security Deposits $300.00 for a TOTAL of $1~512.75 be APPROVED. ROLL CALL: Aldermen Knight, Smith , Lewis, Sansing~ Ray, Wilson~ Fletcher~ Keaton~ Williamson and Twitty voted AYE. NAY 0. Motion received ten (1(1) affirma- tive votes, (0) negative votes. MOTION CARRIED. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 4, 1991 WATER DEPARTMENT: SE.~ER Q.5.PARTM~: F I.B...I;. DEPARTMENT: fj;.l.b..U~E DEPARTMENT: ?T.BE.!;cl DEPARTME;NL.: Ef.l.m::;s A.NQ BECR~AT I 01!, DEPARTI"I~NT: 7: 00 P. M. -8: 1 0 P. M. §BJ~jJ'AI.lQN QJ;;,F'?~RI.t!gJ:il.L Revi E'lti of bani tati 011 Costs for 4 ye2:1.r-s/ Projections of Future Costs Mayor Swaim recognized Mr. Michael Beeman to address the item of business before the council. BE•em.:Hl clc:a.r-ified trJhat is met:tJYt by trash; narnel y outs:.i de waste from lawns~ trees etc. He presented a graph Which showed that landfill costs for trash opEc~l'" ,:-;..t i or1s <=•.l one f r .. om 1982 to 1991 h2.s i ncr·ease:~d 258'/., an aver· a.ge increase of 25% per year. He said that the first three months of a six year period was averaged and in comparison to the first three months of this year, the increase in landfill costs for the dumping of trash in 1991 is 631.42%. He related that projections for 1991 is approximately $68,000.00 for trash landfill fees adding that the costs may exceed that and increase past $87.000.00 with an increase from the landfill due to begin May 1. He related that regulations, imposed by recent legislation passed, states that by 1993, no trash, limbs, trees, etc. will be allowed to be dumped in landfills. He said that options include jndividual composting, which will not alleviate the problem~ city composting or location of another city or private firm who can handle the outside waste. He said that the closer 1993 gets there will be a lot of activity by private firms and that costs will be expensive. P1l de~r·man of a r·ock Wilson asked if Pollution Control would allow quarry or the like to receive the waste. an Olf·.Jner Mr. Beeman said they would not adding that legislation is follow- ing a national trend noting that fifteen states have passed similar legislation pointing out that federal legislation has also been passed. He said that what we have to think is recycle adding that are being forced to come to grips with the problem of ltJaste di spos~al. cities or·gani c CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 4 ~ 1991 7:00P.M. -8:10P.M. Alderman Knight questioned whether -or not the city has applied for grants to aid in recycling endeavors. Mayor Swaim said that the city has not yet applied but that he and Mr. Dick Morris have talked about a joint grant with some composting with the use of sludge from the Wastewater Utility. He said that he has talked with Sherwood, North Little Rock and the State but until the city has a plan ~f its intentions docu- mented, an application is not in order. He said that recycling, city composting~ perhaps with the use of a tub-qrinder, which grinds the wastes up so that jt can be accepted b~ a landfill, and can be used in the city is qojng to be a must by 1993. He j I ' t L I -t ] ' . f ~ .. ~h~_ "'>aJ. r ·.::n<:c:.. su . .1.mps ~~~.nc 1 ot;.IS ·3re no-. totally e:<c. uor2d 1···om -~ landfill at this time. Alderman Smith commented that he feels the tub-grinder vjewed by ~=-E-~\-'er-· .:::,.1 mE~mb c~r-s of t:he C;oul·,c i. i. • t:. i'"1 E' ['1a ... -,rol·-, .::,;_r·~ d ot h E?l'" i r··~ tel'" E'O:'-t.ed citizens was not large enough adding that he felt it is a gooo option as a solution to the solid waste disposal problem. Mayor Swaim said that if costs are not curbed now, that within the 1-,e}:t +~E!IrJ month:::;~ the costs v· .. 1:i.ll iJ,'E! ov''2r-ti··-~e. budget. He pointed out that a fifteen cent increase per loose yard will be added May 1, which will increase our costs from $63.00 to $66.25 pt:-'!1'"' 1 oad. Mr. Beeman pointed out that 1~ the city starts handling its own tr·c:~.s.h, it $8'7 :1 000. 00 of trc:,_sh U.l~~i£:'l"'!Cy of can probably expect a fifty percent savings which will be spent in landfill fees for the in 1991. He added that 1993 is not far away finding a solution was st r essed. em the dumping EtS t.he (; 1 cl r::~ 1··· m E•. n IJ-J i 1 ::; u r .. 1 ·::; U.IJ I;;J e ·:c-t r:::~ cl t. ! 1 c:•. ~~ i"i 1··· • ,J i. rn :::lh E~l·-t-i 1 J. t:··, e. t r .. Et <s~-·~ tJ,:::, i nvi tr:::.·cl to address the Council with regard to E"ilt.J,:::'. i m ·:':i.Q r· ee;~d t D c: Cll"'l t ac: t !vir-· • Sh er · r·· :L 11 .:;,_1 ... 1 cj ~::.. ~:::-1-:: hi m pr·obJ. em. tu c:orne . i''1C::•I·-E! c:l :i. O:>C U.s;~~ :i Dn E~n ~:>Ltf!.~C! I'" E•Ci ii:ll'' c:i i -~ CJ -f 1 •• \l"'l c:! :i. 1"'1 C:i o+ E1. t. U.b --·g I'" i n c:i E' r-· ~-·.) i t h !vi.::.;\!("' r· ~:; ••• ,::, ·i m c:. +· -.. , ·r l. I" q ·t·· , .. , .... , t .i .• --11'' r·i <= ,::, ;. .... ;~, \/.::.' ]. ] =~ i--· ' , .. , ::0 ["' c-1 t'. I" ,7d" i-i-1 p c:: i t \I i s I ·-·~T _.J ~a~'f-t,_,... -·· _,f' ... -· . I... .. 10::.. • J \-· ...... ··-' ~·· t:' -··. _1, •• J..";;. .. .J J. r::-. ·.:!'. I ,, ~ 1.~.--· .. ~ 7 qE•ttin~J in .::•. pos.it.iOI"I to go out +or· t:J:i.c!s:. on <:•. piE.'C::E~ of E·ou.ipmer1t. He said that he would propose that the Sanitation Deoa~tment pay back the funds ove~ the years if a purchase is made. Mayor Swaim pointed CJut that he would visit in the City of Chica- go at the expense of the company doing the presentation of a tub- g~inder. He said that the small grinder viewed recently in the city was driven here from No~th Dakota. He noted that North Little Rock and Sherwood have interest in a joint venture i+ the purchase of the la~ge is too much fo~ our city to handle. e;-: pr-·esseti <;Jr-i ndet- CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 4~ 1991 7:00P.M. -8:10P.M. He said that the regional landfill ·efforts are stymied at this time adding that compost and recycling are the most desirable solutions with the possibility of a county landfill. He said that special legislation was passed which allows Little Rock to be exempt and do their own disposal due to their population. He pointed out that a large piece of equipment, if purchased by the Cit y of Jacksonville, could possibly be integrated into a re- gional facility which is still being negotiated. He said that there is very much jnterest from Utility in using their sludge to make a compost sold, adding that two large pieces of equipment to complete the process. the Wastewater which co u ld be would be needed More discussion followed reg a rding other cities arld use; Fort Lauderdale Florida in pa r ticular which uses er and the sludge to make comoost. He said that the veloped a market for their product. tub-grinder the grind- city de- Alderman Keaton said that the overall scope of the matter needs to be studied before a purchase is made noting that it mi g ht be worthwhile to send someone to cities who dispose of their own yard wastes and get information needed by the City Council. Mayor Swaim said tl1at in the early stages of a compost endeavor he favors that c itizens be given the compost at no charge. He said that the cjty will not have any options after 1992 so moves must be made toward finding a solution soon. More d i scu s sjon followed in which the Ma y or comm e nted th a t the ma t eri al from the tub-grinder can be taken to the landfi l l and th at it c a n b e us e d for fi l l on low p ro p e rt y adding that one propert y owner has consented for the city to use some of h i s prop e r ty as a d is po s al s ite. He said th at sp e cifi c ations should be p r epared for the equipment needed relating that the cost of the t y pe machine that the city need s will e x ceed $175~000.00 or more as he pointed out the pa y ba c k i n relation to yard waste dumping fees. Ma y or Swajm related that he intends to drive to Nashville, Ten- nessee and that any member of the Council could go with him. Alderman Wilson voiced the desire that all information be compiled and that a special meeting be held before a j~ made. possible purchase It was suggested by Alderman Ray that the opportunity to other cities may be possible if Jacksonville is among the to develop the yard waste disposal system under discussion. serve first CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 4 ~ 1991 7:00P.M. -8:10P.M. Mr. Gilmore related that probably twenty loads are picked up per week~ averaged aver a one year period,. Mayor Swaim painted out that the Sanitation Department is and has not been since 1987~ operation. He said that cost that landfill costs have made the citizens need to be aware that not subsidized out of tax dollars it is designed to be a break-even of operations have not gone up~ but increases necessary. No action was taken on the item of business. !::'l,.,f..i.l:'-11'.! IN§. C!;]Mj:1],J38l..9 .. N..L r~.E.~;.f.if~.~· = ... a. Proposal by Zegler Per·sonnel Consulting Agency/Study for Uniformed Employees Mayor Swaim related that as the study and modification of the non-uniformed employees was made, the uniformed employees voiced that they could benefit from a like study addinq that a pay grade has got to be developed for the uniforme~ emplo~ees of the city. He said that the Fire Chief has requested that he be allowed to have his employees participate in the study and that the proposal for the same materialized after several requests were made and is before the Council for action. He said that his recommendation is to accept the recommendation. Alderman Keaton moved, seconded by Alderman Williamsen to the proposal of Zegler Personnel Consulting Agency to do a fer the uniformed personnel of the City of Jacksonville payment of the initial fee~ which is $3,800.00~ to be taken the Contingency Fund. MOTION CARRIED. b. Appropriation of Funds/Removal of Additional ~3tol"·~.ge Tank accept stL1dy with from Mayor Swaim related past action regarding remo v al of underground gas tanks in efforts to meet EPA regulations. HP sa1d that $4,000.00 was appropriated to take care of the matter adding that a tank~ not anticipated, was found in the removal efforts. He noted that the Street Department of the cit y was used in the removal of the tanks~ which helped to keep the costs minimal. He related that he approved the expenditure of $900.00 for removal of th•?. "r:01:-:tra t.ank" upon appr-ova.l hy the counc:i 1. Alderman Keaton moved, seconded by Alderman Wilson that the expenditure of $900.00 be approved for removal of an underground gas tank. MOTION CARRIED. NON AGENDA ITEM: RESOLUTION 4 3 5 (#3-91) A RESOLUTION AMENDING RESOLUTION NOS. 328~ 335~ and 404~ OF THE CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AF'RIL 4, 1991 7:00P.M. -8:10P.M. CITY COUNCIL OF THE CITY OF JACKSONVILLE, ARKANSAS, REGARDING CERTIFICATION OF LOCAL GOVERNMENT ENDORSEMENT FOR PARTICIPATION IN THE ARKANSAS ENTERPRISE ZONE PROGRAM; AND, FOR OTHER PUR- POSES. Alderman Knight moved, seconded by Alderman Smith that Resolution 435 be read. MOTION CARRIED. Whereupon, City Attorney Robert Bamburg read the Resolution. Alderman Wilson moved, seconded by Alderman Smith that Resolution 435 (#3 -91) be APPROVED. MOTION CARRIED. at:t~· Ctl.Jllltlf,;:.N I§.L B.!~.!iR.W.N.ha~::MEN Is Ma y or Swaim requested that the committee formed to recommend the use of the "old c:i. ty hall" choose a cha.i. t"·man r.~.ncl ha:··/e a meet 1 ng in the near future. Alderman Marshall Smith was chosen as Chair- man by the other two members of the committee. Aldermen Fletcher r.md kE·;:".t:.on. (-1pr ·il 11~ 1991, 6;30 p.m., at [::i.t:.y Hall we.s chosen as the date, time and place for the meeting. There was discussion regarding an alternate to Metro Plan, an organization formed in the fifties whose function was to be a clearing house for the LRAFB and federal qrants. Mayor Swaim s:.EAid th~•.t th\'2 ft'~dr~r·al gr-:3.nts 2\re nDt B.\!a:i.li:':\t;l.e to the e;~tent tha.t they have been in years past, that the County Judge has r,otified cities of thE~ n.::~ed for" an alternc-\tF~ to tr·,,?!i! Dr .. g .::,.niz.::\tJ.Dn. He said that in the study of the street plan for the City of Jacksonville, Metro Plan was very beneficial. He noted that City Engineer Reel has served on a PATS Policy Committee for the d i. \c".tl'" i bu.t i or1 o-f Sta.te Hi ghlrJay Depar·t,TIE!nt + 1 • ..1.1 ·, cj s:; 1:::0 E•.\:;s:;ed do~rm f rc1m t!· .. ,,,7~ F't.;;c:\er·c::\1 bovF~I'"nment. a.nd the;.t cor .. ,s;i de:·r·.::\t:i. nns i"1<.:\\/E~ br=~en oi ven -for· pr·i\f E1te +uncling to l::eep lvlet.ro Pl<:\n in c;p(C::~I''a.t.iDn. \)[FCI"~:,c L.P,[,,J b t.J IT~ Ma y or S waim v oi ced that he has be e n in contact with EPA and DPC&E and th a t neither department has wavered from their belief th a t inciner a t i on is the only method approved at this time for the disposal of dioxin. Ma y or S wa i m sa id that the suit was filed against the Federal Government and the Cit y of Jacksonville could file to be an interv ener in it~ but that it would not carry any authority in t.hi<.=. ~:;ituation. DUMPING ON LOOP RD. Alderman Ray pointed out that dumping at Loop Rd. and the rail- ro a d track is still being done and questioned who owns the land. ,, CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 4, 1991 7:00P.M. -8:10P.M. Mayor Swaim said that dirt is being.hauled from a dirt pit behind the property where people are dumping refuse and that a local contractor/ developer is the owner. He said that the Police Department has been asked to police the area much stronger for the past few months. A discussion on how to solve the Swaim voiced that he did not feel city to build a gate or fence for bl d · ·~hich Mayor pro em ensue ln r it is the responsibility of the a private individual. F'DLICE CHIEF; Mayor Swaim said that the Civil Service has informed him that the five finalists for the position of Chief of Police will be inter- viewed by April 15~ 1991 and that the name would then be submit- ted to the Council. DE:NI\i It:) L...f:,!-..~E:: /F. I i··.IE:~:J /. C::Ut·-.!DE:t··1t·-~AT I Cll\1 UF HC)UbE: Mayor Swaim pointed out that a resident has been fined for condi- ·l· l. u~\1"'1 °"· 1,.1; ... 1 ]. f'" h I" c::,l"jll ]. lr' r:::.d [" Qlrl d. Pml·-, "It l. nn Clf.. ::> ~ .. -, I c: E" I"' r' 1-\81 n r o· p PIt.··; c\n ci •.• . -· •• 1 ..... 11 c ........ - , -C: ~•1 .. C;\ !ll.J_ .. ,_ .• ,. _J 1 I ~ . ·-· that she has been in court. receivinq fines at least three times, L•JJ. +-t-~--·;:;:·'"J;::,I'"C'I ""("' .-l .. ~"r: ..... E-·E:.t-·i r. Cl c-1·····; (""c·c-:1o<= rt· •.. ,-o:-r·~t·e·o' J ... _,v Cit"-./ . . . ... I -· ':': .... . L. --' .• 1 I -· Ill . . - -I ... -L _ .J ,J C": ::l-11 J, • 't'··. c.." ..... > I l..• -L t . Attorney Bamburg that there is a deadline of April 23~ 1991 to 1"'1:2ff\C:)VE:' +:.\·,r:~ I"Pinc-: .. in:i.I"IC:I portior,~.; \IJi!iC:h v-Jill b1···inq the s;.:i.tua.tior-, intD compliance with cit~ codes. He said that if ;he does not comply, the city will do what needs to be done to bring the residence in compliance and then place a lien against the property for the costs incurred by the city. Mayor Swaim voiced that one house was condemned and has been ci C:l ,_,.J n ~· E•. n d t. i· 1 .:;;.. t. t h (':' 1r· r": m O:•. i n i n g 1·-f:.~ s i cl E:' n c: (."2 i ·:=. r·1 o t i n com f-:-1 l i a. n c e city codes at this time. ·r F~ I cx:r::: ·r u:~d\1 r.= ; torn v-Ji th C :i. t. y E:r·, ~~ :i ,-, F!t.-:'!1'" F:f2E·~:!. vDi c ed t h .:;;,t ;:;~E·~< t3j:::• ur] oc k, '-"'h o is the r-E!'=· i c.i er·,t •:::,•nqil··,r:.-~r2r +(Jr· ti·1i<.:" .. p.:::1.1'"t of ti··,e cou.ntl·-y, ltJ:ith the HightrJli.<.y Depal~t- rne:•r .. ,t., !'"F:J r.'•.tE:cJ to h:i m t.h.:: .. t t.he contr<:•.ctor· hc:•.s quc:•.l~o::,nteed tr;o,._t the .:iob on Tr .. i.c:ke\/ L.i::\ne ~·!ill be fi1·1i:.:;hed. t .. ,Jht:.~n, ~·J<::t.~. ,-,e;+..:. d~~·+..:.ei~minr::~d. He r·,e;tr=:!cl t h c:\t t.i··,f:::r· F!' 1-'Ji. ll be a bid ]. t::•t t. i ng :i. n ~~i une + Ol'-the 1 i. gi .. ,t =· ii:\ t i'i<::\1'" t. in UtI'" f'~IO:)t E\rl cl H~···'Y. 1. 61. 2.t St or-, l?.l.r.Ja 11 ~::;1 . ..1.b cl i \/ i r.-:, i. on • Mayor Swaim said that plans! including turn lanes etc.~ were approved and have been sent back to the Highway Department with ('2<:\ ='.-E!ffiE'n t =· for.. t.1·1 F:~ t. ur-r1-:=. be i nq Etc qui I'" ec:l. City Engineer Reel said that the contract for the West Main Project has been awarded. 0 D.JJ.~J.J.8l~M ~~N.IJ.. Alderman Smith moved, seconded by Alderman Ray, that the meeting adjourn at approximately 8:10p.m. MOTION CARRIED. ~ ..... ..:::_•, , :- Respectfully, o( . .S ~. ~'-"" Lul: M. Leonard City Clerk-Treasurer CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 4, 1991 7a 00 P.M. -8: 10 P.M. CITY COUNCIL OF JACKSONVILLE ARKANSAS ~G~NDA REGULAR CITY COUNCIL MEETING APRIL 18, 1991 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: (Fire Dept:) (Pol ice Dept:) (City Attorney:) 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS AND RECREATION DEPT: 12. SANITATION DEPARTMENT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16 . ANNOUNCEMENTS : ADJOURNMENT: 7:00 P. M. CITY HALL Regular City Council Meeting April 4, 1991 Regular City Council Meeting March 21, 1991 a. Regular Monthly Report/March b. Regular Monthly Report/March c. Quarterly Report PHYSICAL FITNESS REPORT BY CHIEF EZELL REQUEST TO ACCEPT BIDS: a. Street Striping b. Asphalt c. Smithwick Addn. DRAINAGE. Improvements a. State v/s City of Jacksonville Law Suit Update by city Atty. Bamburg. b. Committee Report I "Old City Hall" use. c. ORDINANCE 946 <*9-91) Waiving Competi- tive Bidding I Box Culvert a. Wastewater Utility I Reappointment of Dr. Albert Johnson for a term to expire April 20, 1996 b. Wastewater Utility I Appointment of Mr. Steve Coop to fill unexpired te of Mr. B.J. Borroughs expiring Apri 20, 1992 CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 18. 1991 7:00 P.M. -8:15 P.M. REGULAR CITY COUNCIL MEETING = CITY HALL = =lt=l INDUSTRIAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on April 18, 1991 at the regular meeting place of the Council. Alderman Gary Fletcher delivered the invoca- tion after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight. Smith. Lewis. Sansing, Ray, Wilson and Fletcher were present. Alderman Williamson came in at approximately 8:00 p.m. PRESENT. EIGHT (8). ABSENT. (2). Mayor Swaim also an- swered ROLL CALL and declared a quorum. Others present for the meeting: City Attorney Robert E. Bamburg, Fire Chief Rick Ezell, Personnel Director/Mayoral Assistant Michael Beeman, City Engineer Duane Reel, Assistant Finance Director Paul Mushrush, Deputy City Clerk Teresa Parker, acting Purchasing Agent Lisa Bamburg, Wastewater Utility Manager Dick Morris, Captains Larry Hibbs, Bennie Tolbert and Frank Sturdivant of the Police Department, Physical Fitness Training Coordinator Joe Bratton and Physical Fitness Coordinator Kyle Rhone, other city employees, interested citizens, members of the press. PRESENTATION QE MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of April 4, 1991 for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved. seconded by Alderman minutes of the Regular City Council Meeting be APPROVED. MOTION CARRIED. NON = AGENDA ITEM: Sansing that of March 21. the 1991 At this time, Mayor Swaim introduced a letter dated April 17, 1991, addressed to him advising him of a claim for compensation for overtime worked but not paid as follows: (1) 1988 684 hours (2) 1989 -716 hours and (3) 1990 -701 hours. The letter also requested a response within five (5) days of receipt of the same. Mayor Swaim said that he felt the citizens deserve to have the press print the letter adding that it shows that every man, woman and child is asked to give up $2,000.00 of their tax dollars to :pay for overtime which Mr. Neely claims to have worked over the .Past three years; 262 days. He said that it was preposterous to 'claim that he worked an extra year in that three year period and CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 18. 1991 7:00 P.M. -8:15 P.M. that the City Council has no alternative but to fight the request adding that department heads are exempt from overtime. NON AGEND~ ITEM: At this time, Mayor Swaim introduced Mr. Dub Myers, Civil Service Commission Chairman, who in turn introduced Mr. Donald Tate who was selected by the Commission and recommended to the City Coun- cil as Jacksonville Police Chief. Mayor Swaim commended the hard work of the Civil Service Comnis- sion in making the selection voicing that he was confident that they would make the proper choice of those who applied for the position. He said that Mr. Tate's resume is available to the public. Alderman Smith moved. seconded by Alderman Ray to suspend the rules and place the item of selection of a Police Chief for the City of Jacksonville on the agenda. MOTION CARRIED. Alderman Fletcher moved. seconded by Alderman Knight to confirm the recommendation of the Civil Service to appoint Donald Tate as The Chief of Police for the City of Jacksonville with a beginning salary of $37.500.00. MOTION CARRIED. Mayor Swaim voiced that Mr. Tate has the authority to run the Police Department, as long as he follows rules and regulations, the way he sees fit noting that he is confident of the Civil Service Comnission's selection and expressed appreciation to Commissioners Bob Smith and James Durham who were also present. Alderman Wilson recommended that a letter of commendation be sent to the Civil Service Commission for their efforts. CONSENT AGENDA: FIRE DEPARTMENT Alderman Knight moved. seconded by Alderman Smith that the Regu- lar Monthly Report of the Jacksonville Fire Department for March which reflects an estimated fire loss of $6,330.00. be APPROVED. ROLL CALL: Aldermen Knight. Smith. Lewis. Sansing, Ray, Wilson and Fletcher voted AYE. NAY 0. MOTION CARRIED. Alderman Knight moved, seconded by Alderman Ray that the Regular Monthly Report of the Jacksonville Police Department for March which reflects COMPUTER COLLECTION. $33.189.08. MISCELLANEOUS PAYMENTS $17.508.79 AND REPORT COPIES $291.00 for a TOTAL of $50,998.89. Aldermen Knight. Smith. Lewis. Sansing, Ray. Wilson and Fletcher voted AYE. NAY 0. MOTION CARRIED. CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 18. 1991 7:00P.M. -8:15P.M. Alderman Knight moved. seconded by Alderman Ray that the Quarter- ly Report of the City Attorney Robert E. Bamburg for the months of January. February and March. 1991 which contained confiden- tial. privileged information as well as a record regarding hours worked during the first quarter of 1991 per week; over 30 hours (includes meetings. court. etc.)and Traffic Court Information; Charges Issued 298 and Defendants 173. ROLL CALL: Aldermen: Knight. Smith. Lewis. Sansing. Ray. Wilson and Fletcher voted AYE. NAY 0. MOTION CARRIED. Alderman Ray requested that in the future, the report be included in the packet. WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: PHYSICAL FITNESS REPORT by Chief Ezell Mayor Swaim introduced Fire Chief Ezell who in turn recognized Mr. Joe Bratton, Physical Fitness Training Coordinator for the Jacksonville Fire Department who gave a video presentation, and Mr. Kyle Rhone, Paramedic/Fireman and Coordinator of the program. Mr. Bratton, winner of the National Paramedic of the Year Award, explained that a fire fighter has twelve minutes to complete the eight tasks. A written report disclosed that the average age of those performing the feats test was 37.63 with the average time to complete the test 7.08 minutes. Mr . Bratton pointed out that the average is well within NFPA standards and that the next testing is scheduled for the last of May or the first of June. Pride was expressed by members of the Council for the efficiency of the firemen and the work of the department in general. Mayor Swaim voiced that he is very grateful for the work of the Police and Fire Departments over the past weekend during three major incidents, a tornado, a situation at the Vertac Site and a fire at Rebsamen Memorial Hospital. Chief Ezell explained the order of events as they occurred and expressed appreciation to his department, the Police Department, the Street Department and the citizens of Jacksonville for their concern and efforts to help. He pointed out that the Vertac 'incident was not a critical one, that regulations were followed in the approach and that a problem with an indicator light in the French drain system has been corrected. ei:rt §r dAelts§HVi!t!ti, A~KAM§A§ REGULAR CITY COUNCIL MEETING APRIL 18, 1991 7:00 P.M. -8:15 P.M. Mayor Swaim explained that the light is fourths of a mile from the incinerator and from the plant and within twenty or thirty totally on the south end of the plant. located about three a quarter of a mile yards of a residence; Chief Ezell noted that there are no chemicals stored in the location where the problem was cited. He voiced that the Little Rock Air Force Base and the Red Cross were very helpful in caring for the tornado victims. An estimate of the storm damage was placed at approximately three hundred to four hundred thousand dollars. Mayor Swaim expressed genuine appreciation to all departments and the citizens for joining together in response to the needs of the community. He explained that efforts were made to set up a command post expressing the great need for the city to provide a command post/communication system suitable for emergencies. Chief Ezell voiced that the command post which was loaned to the city might not have been available if similar emergencies had arisen in other parts of the county. He pointed out that a proper command post, which would be able to accommodate the police and fire and other agencies who come to the post, coordi- nating all activity, conlci hP. operational in three to four minutes. He said that the computerized operation would eliminate duplication of services and would not miss things noting that a command post vehicle is desperately needed by the city. He expressed that efforts by the citizens of Jacksonville to relieve the distress and loss of those persons affected in both instances were outstanding. Another instance of the good work of the paramedics in his neigh- borhood was pointed out by Alderman Ray. The general consensus of the Council, as expressed by Aldermen Knight and Wilson, was for Mayor Swaim to write a letter convey- ing their pride in the Fire and Police Departments. Sincere appreciation was expressed by Mayor Swaim for the efforts of the departments. Alderman Knight voiced that the emergency situations showed the quality of the departments and is a picture of why many persons have chosen Jacksonville as their "home town". CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 18. 1991 7:00 P.M. -8:15 P.M. POLICE DEPARTMENT: STREET DEPARTMENT: REQUEST TO ACCEPT BIDS: a. STREET STRIPING b. ASPHALT c. SMITHWICK ADDN. DRNJ. IMPROVEMENTS City Engineer Reel voiced that two bids were received with regard to street striping. (Said information shown on the next page of these minutes. He said that his recommendation is to accept the bid of Caratada Farms, Inc. for $.065 per LF for an estimated fifty thousand lineal feet of striping. He noted that the con- tractor has done work recently for the Ben M. Hogan Company who gave them a good recommendation. Alderman Wilson moved. seconded by Alderman Smith that bid of $.065 per LF from Caratada Farms. Inc. be MOTION CARRIED. b. ASPHALT the low accepted. City Engineer Reel voiced that two bids were received, one from Cranford Construction and the other from Freshour Construction who has done the overlay work for the city for the last several years. He said that their quality of work merits that Freshour's bid of $23.96 per ton for over 500 tons be accepted. (Bid sheet information included in the following pages of these minutes.) Alderman Smith moved. seconded by Alderman Knight that the low bid of $23.96 per ton by Freshour be accepted. MOTION CARRIED. ~ City Engineer Reel said that approximately ten thousand tons will be used in this years projections. Mayor Swaim said that the asphalt program far exceeds all efforts in years past. City Engineer Reel related that a list of streets to be improved is forthcoming. c. SMITHWICK ADDN. DRNJ. IMPROVEMENTS City Engineer Reel pointed out that the project is south of Smithwick Drive and will take care of drainage from the Credit Union properties and a major ditch that comes down across Oakwood Apartments. (Bid sheet information following in these minutes.) Alderman Knight moved. seconded by Alderman Wilson that the bid from Bond-Kinman Ltd. Inc. for the Smithwick Addition Drainage Improvements be accepted. MOTION CARRIED. CITY OF JACKSONVILLE, ARKANSAS REGULAR C I T'i COUNCIL MEETING APRIL 18. 1991 7:00 P.M. -8:15 P.M. City Engineer Reel related that findings during rains has revealed areas with immediate needs and preparing a list which will be brought back to the with several projects put in one job and listed in for the bid process. PARKS AND RECREATION DEPARTMENT: SANITATION DEPARTMENT: recent that City heavy he is Council schedule one GENERAL: a. State v/s City of Jacksonville Law Suit City Attorney Bamburg said that the ruling was against the City of Jacksonville. He said that there is a period of thirty days after the actual order is entered in which to appeal the decision and added that the actual order will probably not be entered for another ten to fifteen days. He said that he thinks the Judge ruled against the city because he believes that state law ex- pressly prohibits the city from acting in the hazardous waste action that was passed a couple of years ago in the state legis- lature. He said that Ordinance 933 prohibits any other hazardous waste from being brought on the site at the Vertac plant for incinera- tion and that the court through its opinion states that the city does not have the right to make such a limitation; that state and federal agenc1es have preemptive powers in this siluctl.ion. Mayor Swaim stated that Mr . Bamburg did a good job pleading the case. Alderman Wilson asked that the City Attorney advise the Council with a written opinion on the item of business when an order is received. Alderman Sansing questioned the rights of the city with regard to streets and material transported thereon. Attorney Bamburg said that the Judge stated that the regulatory power of the city is very limited and that to some extent, the traffic control patters of hazardous wastes could not be regulat- ed if it was brought through the city limits; that such a deci- sion would be in the hands of a state or federal agency. He said that he had concern in this area and that admission by ADPC&E during the hearing that if they so choose, with a ruling of this nature, they could bring additional waste, other than that at the Rogers Rd. and Graham Rd. Landfills into the city and have it incinerated on site. ,. ...... """: ... . ·.· ; . ' ~' ·. ...... ·. .. ~t -:-/~~/:~ ~ .. ~·~ .· -· "': ~ •' ... -···~ :~~-· >~ .... -:· ~ ~·--~· ...:.· ". ;-~-.~· .- .... ,. . .. -.. CITY OF JACKSONVILLE. ARKANSAS ~STRACT OF BIDS ITEMS BID: STRIPING I STREET DEPARTMENT I DATE BIDS OPENED: ARPIL 10, 1991 ·.--:· ..... __ .... -. ~~t.gda Farms. InQ..... ______ _ Contractors ~oecia1tv Sg£Yice Com~ny_ ___________ _ ITEM# DESCRIPTION REFLECTORIZED PAINT PAVEMENT MARKING RECOMMENDED BIDDER: Caratada Farms, Inc. 0 0 0 0 IN ..... ~ , .. .. ;. ~-:·?~}·:~.-;}-. . . .. • ~ . : (:~ _·. ·.~=-~~~ -~f·.-~~~~::::·,~-: :. ~- ;_ ... · ...... .-:-·· .· .. ~-~.:. · .. >·~:~:~;,1t~?,~::;;·:::· ··.-·-.. .. _. _ ..... :·-~· -... 1. .. . . , ... ---~-. .:~~ ~~~;~:~_ . UNIT TOTAL UNIT TOTAL LF $.065 LF $.115 ADDITIONAL INFORMATION: . . . .. _ /' ~I ... ·.·:-... . , .. -.. '. --~~ -:: •• !_ ··~ ~-S~ -... .~. . ·~·~ .. : ~'\.· -. :. ..... ~· . ,, . ;,-., .;) ~-~ I_. r ' "-' c-) ~ en ~ ···.-;:: .. ·.:.-.. :._ .... ·., ... ! ~QF JACRSOHYILL§ ARKAU~ ABSTRACT OF BIDS ITEMS BID: ASPHALT I STREET DEPARTMENT I DATE BIDS OPENED: ARPIL 10, 1991 E~eshQUL_Constryction cranford CQ ostruction ITEM# DESCRIPTION UNIT TOTAL UNIT TOTAL -----·--- ASPHALT 100-200 TONS $33.00 100-200 TONS $29.00 200-500 TONS $30.00 200-500 TONS $28.00 500-1000 TONS $23.96 500-1000 TONS $27.00 1000-2000 TONS $23.96 1000-2000 TONS $25.00 2000-4000 TONS $23.96 2000-4000 TONS $24.75 OVER 4000 TONS $23.96 OVER 4000 TONS $24.75 -----· RECOMMENDED BIDDER: Freshour Construction ADDITIONAL INFORMATION: .. --.. · · ... '; ... _ .. :r-··~..__. ..... _ .. ,, . . • .. .. ' ·.;: ·-'{:'" .... : · .. :>· ~~-~ :_; . . ·~-";,. · .. r .' ~;:·· • . ··.·._.·-;: .. ~· -~ ~ :. ' ~ ; .... • o::, --:~ ···:.:-:::.-::-:..·.-; .: ~··f~~~~i,z:::.: ... t-- . -.-...3 -~" [,:_-:: 1.' . -•.. -- r-·· ·- --~ l. ~ (/) ,J ~: ~~:. '-~ :: :: ·,. :' ... -·- -~ o • ;-• o ~ :. ,o I ~-· .... ··' -.-. ~ . -.. ~~--~ :: ~ ->. ~: -~· . ·-·-. ._: . _ ..... :~ :-: .. :: .. \,.. •-.. t:-·;· .. . .... ..... -;. ..· -: CITY OF JACKmlUlllJ..Q ... ....AiKA~ All§~ OF BIDS .,:; ·;: .. · .. .. ITEMS BID: SMITHWICK ADDITION DRAINAGE IMPROVEMENTS I STREET DEPARTMENT I DATE BIDS OPENED: ARPIL 10, 1991 _____ Ye.;:satile. Inc: Q.D.Q~man Ltd. . Inc~ ITEM# DESCRIPTION UNIT 1. Excavation (400 CY) 19.30 2 . Reinforce Concrete Ditch (107 LF) 122.00 3. Concrete Ditch (block walls) (388 LF) 36.00 4. 2" PVC pipe sleeve for fence (84 LF) 3.00 5. Relocate fence (560 LF) 3.00 6 . Solid sod (common Bermuda) {165 SY) 4.25 7. Yard repair (rake, seed, etc.) (1200 SY) 1.20 8 . Remove and dispose of shrubs Clump sum) 9. Chain link fence C4'-0") (75 LF) TOTAL BID 7.50 RECOMMENDED BIDDER: Bond-Kinman, Ltd., Inc. .. . ·:~--·· . , :--~ -, -.. -~. ; ---.. ,; . •' :~--~<;~~~::;1;~:1f.; ... ..... _ .. TOTAL UNIT TOTAL $40 177.75 $36 356.90 7,720.00 10.35 4,140.00 13,054.00 85.50 9,148.50 13,968.00 46.70 18,119.60 252.00 1. 70 142.80 1,680.00 3.10 1,736.00 701.25 3.50 577.50 1,440.00 1. 40 1,680.00 800.00 580.00 562.50 3.10 232.90 $40,177.75 $36,356.90 ADDITIONAL INFORMATION: . . ·:;· .. .. · . . · .. :-. ·-.. CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 18. 1991 7:00 P.M. -8:15 P.M. He said that a whole new series of study, environmental impact determinations and public hearings would have to be held giving the public the opportunity to address the issue at that time. Alderman Fletcher voiced concern that the rights of the city are being violated and that the city needs to be united on the issue; that the city should fight for its best interests. Mayor Swaim said that a permit must be obtained in a burn process with City Attorney Bamburg adding that the public hearings and new regulatory studies come into play before permit approval. He added that there are some interveners in the case and that they are very interested in appealing the matter. b. Committee Report/"OLD CITY HALL" use Alderman Smith voiced that the committee has met twice with some residents of the city in attendance. He said that a representa- tive of the Pulaski County Community Service Agency requested approximately one-third to one-half of the floor space of the building and that the Fire Department has voiced a temporary need for approximately two rooms at the front of the building and the larger bathroom for a darkroom in which to develop film. He said that additional space is being added at fire station number one to house equipment which would be temporarily placed in the old city hall building. He said that the next meeting is for April 25, at 6:30 p.m. at City Hall, *1 Industrial Drive and that an invitation has been extended to Joan ZurrMalt of the Historical Society, Annabelle Davis of the Parks & Recreation Department and the Police Chief. He added that consideration would be given to the cost of main- taining the building at said meeting. c. ORDINANCE Culvert (to Rd.) 946 C*9-91) Waiving of Competitive Bidding/Box be placed sixty feet west of the railroad on Loop Alderman Knight moved, seconded by Alderman Lewis, that Ordi- nance be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, and Fletcher voted AYE. NAY (0). Motion received seven (7) affirmative votes. (0) negative votes. MOTION CARRIED. Ordinance read FIRST TIME by City Attor- ney Robert E. Bamburg. Alderman Ray moved. seconded by Alderman Smith that the rules be suspended and the reading of the ordinance in full be dispensed with. MOTION CARRIED. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 18, 1991 7:00 P.M. -8:15 P.M. Alderman Wilson moved. seconded by Alderman RaY. that Ordi- nance be accepted on FIRST READING. ROLL CALL: Aldermen: Knight. Smith, Lewis, Sansing, Ray, Wilson and Fletcher voted AYE. NAY (0). Motion received seven (7) affirmative votes, (0) negative votes. MOTION CARRIED. ACCEPTED ON FIRST READING. Alderman Ray moved, seconded by Alderman Wilson, to suspend the rules and place the Ordinance on SECOND READING as amended (actual cost of the culvert per foot, $139.00) ROLL CALL. Alder- men: Knight, Smith, Lewis, Sansing, Ray, Wilson and Fletcher, voted AYE. NAY (0). Motion received seven (7) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the SECOND TIME. Alderman Smith moved, seconded by Alderman Sansing, to fur- ther suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson and Fletcher voted AYE. NAY 0. Motion received seven (7) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon. City Attorney Robert E. Bamburg read the Ordinance for the THIRD AND FINAL TIME. Alderman Ordinance Knight, Smith moved. seconded by Alderman Lewis, that er voted votes, (0) be APPROVED AND ADOPTED. ROLL CALL: Smith, Lewis, Sansing, RaY. Wilson AYE. NAY 0. Motion received seven (7) negative votes. MOTION CARRIED. Aldermen: and Fletch- affirmative ORDINANCE APPROVED AND ADOPTED AND NUMBERED 946 THIS 18th DAY OF APRIL 1991. APPO IN1MENTS: Reappointment of Dr. Albert Johnson to the Wastewater Utility for a five year term to expire 4/20/1996 and the appointment of Mr. Steve Coop to serve the unexpired term of Mr. B. J. Borroughs Alderman Knight moved seconded by Alderman Wilson that Dr. Albert Johnson be reappointed to the Jacksonville Sewer Commission for a five year term to expire 4/20/1996 and that Mr. Steve Coop be appointed to fill the unexpired term, ending 4/20/1992, of Mr. B. J. Borroughs. MOTION CARRIED. ANNOUNCEMENTS Mayor Swaim announced the opening of City Fest beginning the evening of April 26th with "Fat Cats and Fish Tales". CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 18, 1991 7:00P.M. -8:15P.M. He said that Foxwood Country Club is the site for the first event and that the events scheduled for Saturday and Sunday will mainly be held at Jacksonville Jr. High North. Mayor Swaim pointed out that in efforts to purchase a tub grinder he has seen the need to have a person who could aid in the area of grant applications to help with the solid waste management. He said that negotiations are now in process, $3,000.00 above what was presently being paid the purchasing agent, with a lot more duties being suggested for the person filling the position. He added that a staff person, which will be needed in the near future, will be saved if the applicant is hired. He pointed out that he will observe more operations of tub grind- ers before a recommendation for the purchase of one is brought to the counci 1. Alderman Larry Wilson asked that Mayor Swaim contact the Corp of Engineers and the State Soil and Water Conservation Service to see if there are any options to the flooding at Dupree Park noting the investment by the City in the park. He suggested that Mayor Swaim the City Engineer and the persons involved with the Park & Recreation Department meet with the professionals also in an effort to upgrade the area. ADJOURNMENT: Alderman Ray moved, seconded by Alderman Smith, that the meeting adjourn at approximately 8:10 p.m. MOTION CARRIED. Respectfully, CITY COUNCIL OF JACKSONVILLE ARKANSAS A~~M1d.A REGULAR CITY COUNCIL MEETING MAY 2, 1991 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: (Municipal Court/Probation Officer:) 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS AND RECREATION DEPT: 12. SANITATION DEPARTMENT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16 . ANNOUNCEMENTS : ADJOURNMENT: 7:00 P. M. CITY HALL Regular City Council Meeting April 18, 1991 Regular City Council Meeting April 4, 1991 Regular Monthly Report REQUEST TO ACCEPT BIDS: COMMUNICATION TYPE RECORDING EQUIPMENT a. Presentation by Mr. Joe Flahert Re: "POT LUCK'' b. RESOLUTION 436 (#4-91) Ref: EN ERPRISE ZONE a. PARKS AND RECREATION/Reappointm , nt of Dr. Dale Calhoun and Mrs. Pat B'·nd for terms to expire May 9, 1996 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 2. 1991 7;00 P.M. -7:40 P.M. REGULAR CITY COUNCIL MEETING = CITY HALL = :fl:l INDUSTRIAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on May 2, 1991 at the regular meeting place of the Council. Alderman Marshall Smith delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight, Smith. Lewis, Sansing, Ray, Wilson, Keaton and Willi~son were present. PRESENT. EIGHT (8). ABSENT. (2). Mayor Swaim also answered ROLL CALL and declared a quorum. Others present for the meeting were Personnel Director/Mayoral Assistant Michael Beeman, City Engineer Duane Reel, City Attorney Robert E. Bamburg, Mylissa Founds of the Engineering Department, Police Chief Donald Tate, Fire Chief Rick Ezell, Asst. Finance Director Paul Mushrush, Purchasing Director Liz Tuck, other city employees and members of the press. Personnel Consultant Joe Zegler was also in attendance. PRESENTATION OF MINUTES: Mayor Swaim presented the Meeting of April 18, 1991 for lar meeting of the council. minutes of the Regular City Council study and action at the next regu- APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved. seconded by Alderman minutes of the April 4. 1991 meeting of the APPROVED. MOTION CARRIED. Lewis. that City Council the be CONSENT AGENDA: MUNICIPAL COURT/PROBATION OFFICER Regular month- ly Report Municipal Court Judge Robert Batton and Mr. Mike Mahone were not in attendance. Mayor Swaim pointed out that he had mailed a letter April 29, to Judge Batton requesting that he and attend the City Council Meeting . on Monday, Mr. Mahone Alderman receive meeting. Lewis voiced that Judge Batton related that he did the letter in time to make arrangements to be at not the WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: REQUEST TO ACCEPT BIDS: COMMUNICATION TYPE RECORDING EQUIPMENT CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 2, 1991 7:00 P.M. -7:40 P.M. Fire Chief Ezell pointed out that additional training for the personnel of the Fire Department will not be needed as he noted that the tapes are sealed, as VCR tapes are, and therefore better records will be kept in the event of a court case. He said that the City Attorney had advised that the tapes be retained for a period of five years and that the money saved with regard to the type of tapes used and on service contracts is the basis for recorrrnending the bid of $19,280.00. Alderman Knight moved, seconded by Alderman Wilson that the bid of $19,280.00 from Communications Systems, Inc. be APPROVED with funds from the unused Sales Tax Fund. MOTION CARRIED. Mayor Swaim asked that Chief Ezell and Police Chief Tate work together to coordinate use of the new equipment by both depart- ments. POLICE DEPARTMENT: STREET DEPARTMENT: PARKS AND RECREATION DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: GENERAL: a. Presentation by Mr. Joe Flaherty re: 'POT LUCK" Mayor Swaim noted that Mr. Flaherty was not present at that moment and that the item would be introduced later in the meet- ing. b. RESOLUTION 436 (#4-91) Ref: ENTERPRISE ZONE Alderman Knight moved, seconded by Alderman Lewis that Resolu- tion 436 be read. MOTION CARRIED. Whereupon Atty. Robert Bam- burg read the resolution. Alderman Smith moved, seconded by Alderman Wilson that Resolution 436 be APPROVED. MOTION CARRIED. APPOINTMENTS: PARK AND RECREATION/Reappointment of Dr. Dale Calhoun and Mrs. Pat Bond for terms to expire May 9, 1996 Mayor Swaim said that each has served one term and that by ordinance they are allowed to serve another which they have agreed to do. He recommended the reappointments. . ~·:~. .;.~·.:: ~ '·: ~ ~ ~ -:.~· .. ·'·4 ... . . ~ ITEf1( s ) BID : ITEM QUANT NO. 1 ., -. ---..;;;;; Q ~ I FUNDING: ~ -.t.: .· ...• CITY OF JACKSONVILLE, ARKANSAS ABSTRACT OF BIDS COMMUNICATION TYPE RECORDING EQUIPMENT DEPARTMENT: FIRE DEPARTMENT DATE OPENED: 04/26/91 10:00 AM CDST BIDDER COMMUNICATIO SYSTEMS INC DESCRIPTION UNIT TOTAL - COMMUNICATION $19,280.00 RECORDING EQUIPMENT TOTAL PRICE $19,280.00 TERMS DELIVERY •, . . ~ . BIDDER DICTAPHONE BIDDER DICTAPHONE BIDDER MAGNASYNC, INC BIDDER ' UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL PRI !ARY BID ALTE ~NATE BID $15,693.60 $21' 294.-00 $23,204.00 - $15,693.60 $21,294.00 $23,204.00 RECOMMENDED BIDDER: . ADDITIONAL INFORMATION: .. - COMMUNICATION SYSTEMS, INC @ $19,280.00 . -- .. , .. · .... ·. ~. ... '• ·, ·:.~ ··~· , .. , ·..:... ... .,.:·· ·.· -~ ·~-. ·~}; :~; -~ .. 1.:-:., •• j·:..~-·j;~. ": .: ~-.~ •• :.::;.;._::· 0 ;: ~ ,:::-..... :~ .. ·-~~~-:'.:::: ~L~ir . ~ ...... _· .-?:g ...,. '~ : CITY OF JACKSONVILLE, ARKANSAS MeULAR e i TY C:OUNC I L MEETING MAY 2, 1991 7:00 P.M. -7:40 P.M. Alderman Ray moved, seconded by Alderman Knight, that Dr. Dale Calhoun and Mrs. Pat Bond be reappointed to the Parks & Recrea- tion Commission for terms to expire May 9, 1996. A. NON-AGENDA ITEM: "OLD CITY HALL" Comm i ttee Report and Recom- mendation Alderman Ray moved, seconded by Alderman Sansing that the Council consider the item "Old City Hall" use on the agenda. MOTION CARRIED. Alderman Marshall Smith, chairman of the committee, stated that there had been four meetings of the group and that the recommen- dation of the committee is that repairs to the building be made, which will include roof repair estimated by the City Engineer to cost approximately $15,000.00. He explained the layout presented to the Council with regard to use of the different rooms in the building adding that probably some of the groups could reimburse the city with regard to utili- ties. He said that Park & Recreation seems to be in greater need of the space than others requesting space in the building. Alderman Keaton noted that no rooms have been designated for specific use at this time and suggested that until Police Chief Don Tate has a chance to see what his department needs no defi- nite decisions be made. The recommendation of the committee was that repairs be made to the building. Mayor Swaim said that $20,000.00 was set aside in the past for roof repair. Alderman Smith moved, seconded by Alderman Keaton to use S20,000.00 previously set aside in the Sales Tax Fund for roof repair. gravel guard repair and minor cosmetics. MOTION CARRIED. Mayor Swaim stated that the expenditures over $5 ,000 .00 would be let for bids. Alderman Wilson suggested that the name of the building used as the municipal complex for over forty years be the "Bailey Munici- pal Building". Alderman Wilson moved, seconded by Alderman Sansing that the building referred to as "Old City Hall" be named the "Bailey Municipal Building". MOTION CARRIED. Alderman Wilson suggested that a plaque be placed in the building honoring the Bailey family for their generosity to the City of Jacksonville. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 2, 1991 7:00 P.M. -7:40 P.M. B. SALE OF AMBULANCE Mayor Swaim pointed out that no bids were received with regard to local and state paper advertisement that the City of Jacksonville had an ambulance for sale. He said that he has been negotiating with a local company, Pafford Ambulance Co., and that they have agreed to pay $6,500.00 for the ambulance. His recommendation was that the bid be accepted. Alderman Smith moved, seconded by Alderman Knight that the rules be suspended and that the item be placed on the Agenda for action. Motion carried. Alderman Knight moved, seconded by Alderman Lewis that the bid of $6,500.00 from Pafford be accepted for a 1983 Ford Ambulance. MOTION CARRIED. He asked that the Council approve using the $6,500.00 received, along with the funds which have been set aside already, for the purchase of a command post. The general consensus of the Council was to approve the request. At this time, Mayor Swaim introduced Mrs. Liz Tuck, Purchasing Agent to the Council. Mayor Swaim mentioned that a list of streets to be paved was presented by the Engineering Department and that plans for the street light to be constructed at Martin Street and HwY. 161 are available for the Council to view. Mayor Swaim noted that the contr1bution of the City of Jack!:lun- ville has been received by the State Highway Department but that no date has been set for improvements at the railroad crossing on West Main Street at Lomanco. He pointed out that Loop Road will be closed track the fourteenth and fifteenth of the month work can be completed which will help the Pinon Street area. at the so that Lane and DEVIATION IN AGENDA: 11 POT LUCK,. Mr. Joe Flaherty railroad drainage Leonard He voiced that he is the Director of "Our House Shelter" in Little Rock. He said that his request is in relation to the purchase of a refrigerator truck to be used in going to different businesses to pick up foods donated by those businesses to feed the homeless. He said that the County Quorum Court is considering giving a $25,000.00 grant toward the effort, that the Junior League has put up $25,000.00, that Kroger has put up $5,000.00 and that a $30,000.00 refrigerated truck is being purchased this week. He said that free storage space in which to keep the food overnight CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 2. 1991 7:00 P.M. -7:40 P.M. has been provided. He related that matching funds would needed with regard to the contribution of the Quorum Court. He requested a one-time contribution of $1,000.00 by the Council. He said that once the program gets going, it will care of itself. be City take He related that there have been many people from Jacksonville in the shelter where he is director. He noted that Hope Lutheran Church and the Lions Club are big supporters. He said that the Food Bank, where the overnight storage will take place, is set up under Health Department rules and regulations. Alderman Knight moved, seconded by Alderman Wilson that the City of Jacksonville contribute $1,000.00 from the Contingency Fund to the "Pot Luck" endeavor for the homeless. MOTION CARRIED. ANNOUNCEMENTS Mayor Swaim announced that City Fest was a real success in spite of the rain, noting that the Fire Department did really well in the competition between five fire departments. He noted that the Volunteer Firemen came in second overall. He expressed appreciation for Mr. Beeman's efforts in application for a $125,000.00 grant to aid in recycling ors. making endeav- Mayor Swaim made note that Chief Don Tate was in attendance with his wife and that Joe Zegler was also present. He voiced that an excuse regarding the weather has been used with regard to the signal lights at Trickey Lane and Hwy 161. He said that calls have been made weekly to the HwY. Dept. regarding the project. He said that the West Main project has begun . Questions arose with regard to a contact with the Corp of Engi- neers in regard to flooding at Dupree Park. Mayor Swaim related that he would like to have some alternatives to offer when a meeting is held and that he hopes to have information for the next City Council Meeting. Mayor Swaim noted that within a month he hopes to have definite information with regard to a tub grinder purchase. The Mayor said that damage from the tornado will be picked up if it will fit in the trucks or trash trailer. ADJOURNMENT: CITY OF JACKSONVILLE~ ARKANSAS REGULAR CITY COUNCIL MEETING MAY 2, 1991 7:00 P.M. -7:40 P.M. Alderman Smith moved. seconded by Alderman Williamson. that the meeting adjourn at approximately 8:10 p.m. MOTION CARRIED. Respectfully. ~4e~ City Clerk-Treasurer CITY COUNCIL OF JACKSONVILLE ARKANSAS A~EH.QA REGULAR CITY COUNCIL MEETING MAY 16, 1991 7:00 P. M. CITY HALL ;:((9 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: (Police Department:) (Fire Department:) (Animal Control Dept:) 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS AND RECREATION DEPT: 12. SANITATION DEPARTMENT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: a. b. c. a. b. c. d. e. f. Regular City Council Meeting May 2, 1991 Regular City Council Meeting April 18, 1991 Regular Monthly Report/April Regular Monthly Report/April Regular Monthly Report/April RESOLUTION 437 (i5-91) Ref: Signature Authorization/Mayor and City Clerk RESOLUTION 438 (i6-91) Ref: ENTERPRISE ZONE DISCUSSION: HIRING POLICIES DISCUSSION: KING STREET IMPROVEMENTS DISCUSSION: DPC&E LAWSUIT CONTINGENCY FUND APPROPRIATION I $2,800.00 LEGAL DEFENSE FUND ·I I , I I CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 16, 1991 7:00P.M. -8:10 P.M. REGULAR CITY COUNCIL MEETING = CITY HALL = =11=1 INDUSTRIAL DRIVE The City Council of the City of Jacksonville. Arkansas met in Regular Session on May 16, 1991 at the regular meeting place of the Council. Alderman Reedie Ray delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. RQ.LL. CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson, Fletcher, Wil- liamson, Keaton and Twitty were present. Alderman Lewis came in at approximately 7:05p.m. PRESENT. EIGHT (10), ABSENT, (0). Mayor Swaim also answered ROLL CALL and declared a quorum. Others present for the meeting: City Attorney Robert E. Bamburg, Police Chief Don Tate, Personnel Director/Mayoral Assistant Michael Beeman. City Engineer Duane Reel, Assistant Finance Director Paul Mushrush, Deputy City Clerk Teresa Parker. Park & Recreation Director Annabelle Davis. other city employees, inter- ested citizens. members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the Meeting of May 6, 1991 for City Council Meeting. minutes of the Regular City Council study and action at the next Regular APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Ray that the minutes of the Regular City Council Meeting of April 18, 1991 be AP- PROVED. MOTION CARRIED. CONSENT AGENDA: POLICE DEPARTMENT Alderman Smith moved, seconded by Alderman Ray that the Regular Monthly Report of the Jacksonville Police Department for April which reflects COMPUTER COLLECTIONS, OF $21,443.03, MISCELLANEOUS PAYMENTS OF $16,803.38 and REPORT COPIES OF $250.00, TOTALING $34,222.75 be APPROVED. ROLL CALL: Aldermen Knight, Smith, Sansing, Ray, Wilson, Fletcher. Williamson, Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED. FIRE DEPARTMENT Aldtrman Knirht moved, 8eoonded by Alderman Ray that the Regular Monthly Report of the Jacksonville Fire Department for April, 1991 BE APPROVED which reflects an ESTIMATED FIRE LOSS FOR THE MONTH OF $7,250.00 Aldermen Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher. Williamson, Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED. 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 16, 1991 7:00P.M. -8:10P.M. Alderman Knight moved, seconded by Alderman Ray that the Regular Monthly Report of the Jacksonville Animal Control Department for April, 1991 BE APPROVED which refl~cts Receipts as follows; ADOPTIONS/FINES. $999.00 AND SECURITY DEPOSITS $575.00 for a total of $1,574.00. Alderman Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher. Williamson, Keaton and Twitty voted AYE. NAY 0. MOTION CARRIED. WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: PARKS AND RECREATION DEPARTMENT: SANITATION DEPARTMENT: GENERAL: a. RESOLUTION NO. 437 (#5-91) Ref: Signature Authori- zation/Mayor and City Clerk A RESOLUTION AUTHORIZING DESIGNATED OFFICIALS WITHIN THE JACKSONVILLE. ARKANSAS, BY FACSIMILE SIGNATURE, TO SIGN DRAFTS, OR AUTHORIZE OTHER BANK TRANSACTIONS FOR THE JACKSONVILLE; AND, FOR OTHER PURPOSES. CITY OF CHECKS, CITY OF Alderman Knight moved, seconded by Alderman Williamson that Resolution 437 (#5-91) be read. MOTION CARRIED. Whereupon, Attorney Robert Bamburg read the Resolution. After the heading was read, Alderman Ray moved, seconded by Alderman Knight to suspend the rules and dispense with the read- ing of the entire Resolution. MOTION CARRIED. Alderman Smith moved, seconded by Alderman Sansing that Resolu- tion 437 be APPROVED. MOTION CARRIED. b. RESOLUTION 438 (#6-91) Ref: ENTERPRISE ZONE A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF JACKSONVILLE. ARKANSAS, REGARDING CERTIFICATION OF LOCAL GOVERNMENT ENDORSEMENT FOR PARTICIPATION IN THE ARKANSAS ENTERPRISE ZONE PROGRAM; AND, FOR OTHER PURPOSES. 2 ~81 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 16, 1991 7:00 P.M. -8:10 P.M. Alderman Lewis moved, seconded by Alderman Knight that Resolution 438 (i6-91) be read. MOTION CARRIED. Whereupon Attorney Robert Bamburg read the Resolution. After the reading of the heading, Alderman Ray moved, seconded by Alderman Wilson that the rules be suspended and that the reading of the Resolution as a whole be dispensed with. MOTION CARRIED. Mayor Swaim pointed out that the two manufacturers named in the Resolution are Hiwassee Mfg. Co., Inc., and Cold Extrusion Co. of America. Alderman Knight moved, seconded by Alderman Wilson that Resolu- tion 438 be APPROVED. MOTION CARRIED. c. DISCUSSION: HIRING POLICIES Mayor Swaim introduced Alderman Lewis who sponsored the item. Mr. Lewis voiced that he placed the item on the agenda at the request of NAACP president, Mike Mahone. He yielded to Valerie Turner, chairman of the Redress Committee of the NAACP. She noted that an investigation has been started through her commit- tee of the City of Jacksonville with regard to hiring practices. She pointed out that Attorney Robert Newcomb has been retained by the group as their representative. Mayor Swaim recognized Mr. Newcomb to address the item of busi- ness. He pointed out that some of the issues which had been brought to his attention needs to be addressed by the Civil Service Commis- sion or the City Council. He said that a pattern has occurred through inaction or deliberately with regard to employment in the City of Jacksonville. He made the following statements; (1) that the Fire Department has never had a successful candidate that is black employed with them and that at the present time, there are no blacks employed, (2) that at this time there are no blacks in a uniformed capaci- ty employed at the Police Department, (3) that there are no blacks who work in the City Hall building and (4) that at the Sanitation Department, 90% of the employees are black and that very few, if any, are drivers. Mayor Swaim pointed out that (1) the Fire Department has had one black employee, (2) that there are no black uniformed police 3 CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING MAY 16. 1991 7:00 P.M. -8:10 P.M. officers at this time, (3) that there is not a black employee working in the City Hall Building and (4) that in the Sanitation Department there are seven drivers, five black and two white. Mr. Newcomb encouraged that recruitment should be viewed serious- ly as endeavors are made to employ people in the minority area as he made statements concerning a charge filed by a black woman who has a college degree who applied recently for a position with the City of Jacksonville. He pointed out that she did not get a job interview. He related that costs for litigation expenses will be undesirable and stressed that his clients are requesting that the Council address ways to improve the hiring practices by looking at whether or not the tests screen out minorities and whether or not they are valid. He noted that the tests should be validated through EEOC Guidelines as published in the Federal Register. He asked if an Industrial Psychologist had validated the Civil Serv- ice Tests given job applicants for the City of Jacksonville. He pointed out that it will be lawsuit time if some changes are not made within the community and that he hopes class action suits will not have to be filed noting the course of events if suits are filed. He pointed out that the census data shows that the city 1s ap- proximately seventeen percent black and that the job area is probably that much and that there is a great disparity between what the Jacksonville work force is, at this time, minority wise. He said that the city does not need to be passive when seeking minorities for employment. that they should go into the black community and affirmatively bring them in. He said that if complaints have to come to litigation, it will be class action suits which will be for all minority applicants for the last five years. He said that his clients hope that steps can be taken to improve job opportunities and the actual job hirings both in the civil service and non-civil service areas. Mayor Swaim recognized Reverend Gaylord, a member of the State Coordinating Council, adding that he respects his opinions very much. He voiced that tremendous changes are being made in per- sonnel matters, recognizing Mr. Michael Beeman as Personnel Director for the City of Jacksonville. He stated that Mr. Beeman is willing to help in any way possible to make any corrections necessary and to answer any questions regarding any case and to provide any information desired. He noted that he had related to Mr. Mike Mahone, NAACP President of the local chapter, that freedom of information letters are not necessary, that any infor- mation at City Hall is readily available upon request. 4 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 16, 1991 7:00 P.M. -8:10 P.M. He suggested that all parties, Mr. Newcomb, Attorney Robert Bamburg, Personnel Director Beeman and Reverend Gaylord, meet and discuss all cases, EEOC complaints, etc., and work together in the matter of exchanging information and improving relations. He made explanation regarding state law authorization of the civil service commission. He pointed out that job applicants with the top three test scores are used by the Police and Fire Departments in hiring practices. He said that the Personnel Consultant and Mr. Beeman sat down and tried to work an affirma- tive action plan for hiring blacks in the two departments. He noted that the city was unable to meet the legal guidelines for doing that without violating the state law under freedom of information. He said that there is a law which says that if you have a person that has specific skills that none of the other people have, you can suspend the rules and hire that person if there is an immediate need; that you may not mass hire. He said that at the last Civil Service Commission Meeting, he pointed out to Police Chief Tate that black officers should be hired if they had to be stolen from another city. He said that the minutes of the meeting will verify his statements. He pointed out that there has been one black fireman in the Fire Department and that one reached the top three bracket and was not hired. He agreed that the city does not have enough blacks or females in the Fire and Police Departments. He noted that in 1987, when he became Mayor, he was very much in need of a personnel manager adding that funding was not available to create the position. He said that in 1990 the City Council agreed to fund the position and at the same time allowed him to hire a professional personnel consultant to help with revamping hiring practices, to go through personnel job descriptions and to re-write those job descriptions. He said that Mr. Beeman has put together a package of recruiting including the ESD with a specif- ic request for minority applicants. He recognized Mr. Beeman to address the issue under discussion. He added that his record for hiring minorities has been tremen~ dous during his time of employment. Mr. Beeman said that he has endeavored to get an affirmative action program in place since his employment and that he has identified twenty-two organizations within this area, Little Rock, Jacksonville, North Little Rock. He said pointed out that each time there is a job opening, it is posted in the city and a 5 CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING MAY 16. 1991 7:00 P.M. -8:10 P.M. job description, the salary and how long the applications will be taken, are mailed to those organizations which include the Jack- sonville, North Little Rock and Little Rock NAACP. He added that it includes technical schools, colleges and any type of organiza- tion such as battered women and minority betterment organiza- tions. He pointed out that the most recent job opportunity, two positions in the Street Department, have been made available to the public. He said that everything is in the changing stage at this point, that it is slow, that the city desires to have black uniformed employees, but with rigid rules, which the city cannot change, governing the Civil Service, it is difficult. He related that since February thirty percent of the people hired by the city are black and that the percentage will go up within the next month or so. He pointed out that the number of job openings are not comparable to those in Little Rock and North Little Rock and voiced that he took exception with the statement regarding some- one coming to the city and making application and not getting an interview. Mayor Swaim pointed out that the reference probably has to do with the position which Mr. Beeman fills and the nearly two hundred applicants for the position. many of those being received by mail. He noted that Personnel Consultant Joe Zegler screened the applications and that twenty-one of those applicants were chosen for interviews. Mr. Beeman said that not everyone applying for an upper echelon position, who sends in a resume, will get interviewed adding that one hundred forty resumes were received for the Purchasing Agent's position and that eighteen people were selected for interviews. He said that it would be impossible to interview one hundred forty people adding that the hiring process would drag out for months. Alderman Reedie Ray pointed out that there may be changes forth- coming with regard to state legislation and civil service tests. Mr. Beeman said that if there were legal and proper options regard to a change in civil service rules and guidelines, city would follow them. with the Alderman Lewis stated that it is hard to understand why cities like Hot Springs, Little Rock and North Little Rock seem to have no problem hiring black uniformed personnel. Mr. Beeman said that some cities do not have a Civil Service Commission adding that Jacksonville could do away with its Civil 6 , I CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING MAY 16. 1991 7:00 P.M. -8:10 P.M. Service Commission but that the perfect situation might not be attained in doing so and that other things could go wrong. Mayor Swaim said that he feels that if all parties, as suggested earlier, would meet together, many things can be clarified adding that Mr. Billy Bowles, a black member of the Civil Service Com- mission of the City of Jacksonville and a Superintendent of Schools in the Pulaski County School District, wrote the Civil Service Entrance Exam. He said that Mr. Bowles assured the city that the test was not discriminatory. He said that the promotion test was prepared by Mr. Zook adding that there are no plans to dodge the issue under discussion and that the city is willing to meet with interested parties in a form that will be positive and will work toward solving any problem in the hiring practices within the city. He said that he feels there is proof within the last few months that the city is making strides, very strong strides, toward improving hiring practices. He urged the assist- ance of Mr. Newcomb and Mr. Gaylord in helping the city do what needs to be done in an orderly fashion so that litigation can be eliminated and that the community will not be disrupted by divid- ing one faction against the other. He requested that a meeting be set by those interested in resolving said issues and pointed out that all questions and requests for information will be dealt with. He encouraged that recommendations for what can be done by th~ city be written down and presented at the meeting. Mr. Newcomb pointed out in relation to Mr. Lewis's staterneHL l11at Little Rock, North Little Rock and Hot Springs has civil service. He said that he feels recruiting candidates to take the test is the greatest factor noting that the Justice Department suspended state law in the North Little Rock situation. Mayor Swaim related that consideration had been given to going to a judge and asking that he suspend the rule of the "top three" used by the Civil Service Commission and that the conclusion was reached that it could not be done without a lawsuit being brought against the city. Mr. Newcomb eluded to a consent decree, a "friendly lawsuit", which could take place and pointed out that Little Rock and North Little Rock are back to the rule of three and are being success- ful in the endeavor adding that changing the rule cannot be an arbitrarial one. He pointed out that state law, in 1987, broad- ened the base regarding criteria which can be used in the testing procedures which gives more flexibility where limitations are not invoked with regard to the civil service test being the sole criteria in judging candidates. 7 eif¥ @~ JAeK§§NViLL~s A~AN§A§ REGULAR CITY COUNCIL MEETING MAY 16, 1991 7:00P.M. -8:10P.M. Atty. Bamburg voiced that guidelines have been changed somewhat but that guidelines are still stringent. He suggested that data be obtained from Little Rock, North Little Rock and Hot Springs and that a meeting as suggested by Mayor Swaim be set to work out the issue with regard to the hiring practices of the city. Mayor Swaim said that the Civil Service should be included 1n the meetings of the committee. d. DISCUSSION: KING STREET IMPROVEMENTS Mayor Swaim introduced the item recognizing Alderman Lewis as the sponsor. Mr. Lewis voiced that Mr. Mike Mahone had requested that the item be placed on the agenda and made mention that in 1982 King St. was awarded $100,000.00 for work on the street. He said that some surveys were run and that a few of the residents would not consent to donating street easements and that the money was moved over to the Ray Road Project. Mr. Mike Casey came before the Council representing the item of business. He pointed out an incident involving the Community Development Department and the Jacksonville Wastewater Utility. He related that a leak was discovered in his yard by the Waste- water Utility and that he was encouraged to get it repaired within thirty days or his water would be cut off. He noted that CDBG has money appropriated to take care of that kind of problem and he requested help through Mr. Tony Ply. He noted that there was a blueprint provided by Jacksonville Wastewater showing that a problem existed in his yard. He also pointed out that through Mr. Ply's office another blueprint was provided which showed the busted line in the middle of King Street. He said that contrac- tors dug a nine foot hole and found that no leak existed there. He pointed out that he related to Mr. Ply that he would not pay for the expense incurred in digging the hole in King Street and that things have been worked out through the City Attorney re- solving the issue. Mayor Swaim said that several hours in research was done to provide information surrounding the item of business. He pointed out that the King Street project was not completed, that the easements were never accepted. He gave information from records dating back to June 2, 1983 with regard to King St. and City Engineer Owens recommendation that traffic volume was insuffi 8 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 16. 1991 7:00 P.M. -8:10 P.M. cient, in his opinion, to merit the construction of sidewalks until other streets with a greater need were improved. He added that the Council voted to fund the King Street Project anyway noting that Aldermen Knight, Keaton and Williamson voted NAY. He related that on March 1, 1984 Alderman Lewis made a motion to take $3,805.00 from the fund allocated for Ward II, of which King Street is a part, said motion having failed on a ROLL CALL VOTE with Aldermen Lewis and Durham voting AYE and all other Council Members voting NAY. He pointed out that on August 2, 1984 Mr. Lewis made a motion to move the money from the King Street area to the Ray Rd. area for sidewalk and street improvements and that by a voice vote, the motion carried. He said that none of the easements were ever accepted and deeded to the city and that the project is now being handled through the CDBG office with federal funding. Mr. Casey raised questions regarding why the poor people were not paid for the ten foot easements which they were requested to donate at a later date. Mayor Swaim said that the money, from one (1) cent sales tax, set aside in the past for King Street, by the motion made by Alderman Lewis and approved by Llte Cuuncil, ha5 been used on the Ray Rd. project which was completed in 1985. He related that the King Street project funded through CDBG with money especially for low to moderate income areas, will be done in three phases. He added that a reasonable appraised price can be paid for the ten feet needed from the property owners along King Street to com- plete the improvements and that federal guidelines will have to be followed in that federal funding will be used. Mr. Casey asked for a list of the guidelines which Mayor Swaim said could be obtained from Mr. Ply. Mayor Swaim said that a list of property owners who agreed to donate property is on file and that nothing was finalized. Mr. Fletcher pointed out that the desire of the Council was, at the time the action was taken in setting up the King Street Improvements, that the benefit received by the property owners in increased property values merited donation of a ten foot ease- ment. 9 eif¥ §F JAeK§§NVftt~: AfiKAN§A§ REGULAR CITY COUNCIL MEETING MAY 16, 1991 7:00 P.M. -8:10 P.M. Mayor Swaim said that completion of the three stage project could be expedited with the cooperation of the property owners. Alderman Lewis pointed out that HUD cannot solicit any property in order to complete the project, that a fair market price has to be offered. He said that Hud money was not available at the time the King Street Project was funded from the one cent sales tax funds but that now federal money is being made available for the improvement. He noted that he obtained signatures of those property owners willing to donate the ten feet of property adding that proper legal process would have to be followed before that part of the project is ready for completion. Mr. Ply pointed out that King Street was a city project, using one cent sales tax money, without CDBG involvement. He noted that he had spoken with Mr. Casey and Mr. Lewis and related that he did not solicit any property in that regulations do not permit it. He said that he has to offer fair market price according to an appraisal of the property adding that he is in Phase II at this time on the King Street Project, that he has . completed a survey of the street completing Phase I and that he has names and signatures of property owenrs contacted. He explained that he has to go to the Court House, get legal descriptions, go out for bids for an engineer who will then go in and stake out the properties, stake out the utilities and that Phase II includes moving those utilities. He said that Phase III is the actual construction of the improvements which is hopefully curb, gutter, sidewalks and widening of the street. He added that federal guidelines will be followed in the project. e. DISCUSSION; DPC&E LAWSUIT Mayor Swaim voiced that the city did not win the lawsuit. Mr. Bamburg voiced that the deadline for an appeal notice is in fact approaching by the end of May. He said that the main issue is whether the Council wants to leave Judge Bogart's ruling as it stands and face whatever problems might come later through ADPC&E and EPA or if they want to address it now in hopes that an appeal would be honored and that his ruling could be stricken. Alderman Fletcher moved, seconded by Alderman Keaton that the City Council appeal the decision of Judge Bogart with regard to the DPC&E Lawsuit. MOTION CARRIED. f. CONTINGENCY FUND APPROPRIATION/$2,800.00 Mayor Swaim pointed out that the budget allows $2,000.00 for the 10 ~qo CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING MAY 16, 1991 7:00 P.M. -8:10 P.M. Municipal League Defense Fund and that $2,800.00 needs to be replaced in the Legal Defense Fund from the Contingency Fund. Alderman Knight moved, seconded by Alderman Wilson that $2.800.00 be taken from the Contingency Fund and put into the Legal Defense Fund. MOTION CARRIED. APPOINTMENTS: ANNOUNCEMENTS Mayor Swaim a nnounced the Municipal League Meeting to be held in Hot Springs June 18, 19 and 20. He encouraged all Council Mem- bers to go noting that the expenses incurred by spouses will not be provided by the city. A request was made by Alderman Williamson that a list of persons contacted by Mr. Ply be provided the Council. ADJOURNMENT: Alderman Smith moved, seconded by Alderman Keaton, that the meet- ing adjourn at approximately 8:10 p.m. MOTION CARRIED. Respectfully, Ct~(L~ City Clerk-Treasurer MAYOR 11 '. e:<_qf CITY COUNCIL OF JACKSONVILLE ARKANSAS A2~H~A REGULAR CITY COUNCIL MEETING JUNE 6, 1991 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: (Probation Officer:) (Animal Control Dept:) 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10 . STREET DEPARTMENT: 11. PARKS AND RECREATION DEPT: 12. SANITATION DEPARTMENT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16 . ANNOUNCEMENTS: ADJOURNMENT: 7:00 P. M. CITY HALL a. b. a. b. c. Regular City Council Meeting May 16, 1991 Regular City Council Meeting May 2, 1991 Regular Monthly Report Regular Monthly Report/May ORDINANCE 947 (#10-91) REZONING OF PART OF PLOT 5 OF THE LRAFB MAIN GATE DEV. AREA TRAFFIC SIGNALS/MARTIN ST. & HWY 161 (Sales Tax Fd. Expenditure of $1,426) DISCUSSION: CITY COUNCIL MEETING DATE OF JULY 4, 1991 PRESENTATION OF POLICY MANUAL HOSPITAL COMMISSION APPOINTMENT: Buster Smith now serving the unexpired term of Harold Gwatney/Request to reappoint to 1 a five year term to expire 6/30/96 CITY OF JACKSONVILLE. ARKANSAS ~E~ULAR CITY COUNCIL MEETING June 6, 1991 7:00 P.M. -8:10 P.M. REGULAR CITY COUNCIL MEETING = CITY HALL = :fl:l INDUSTRIAL DRIVE The City Council of the City of Jacksonville, Arkansas met 1n Regular Session , June 6, 1991, at the regular meeting place of the Council. Alderman lVIarshall Smith delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Alleg i ance" t o the flag. ROLL CALL: Aldermen: Williamson ABSENT I ( 1 ) . quorum. Knight, Smith, Lewis. Sansing, Ray, Wilson, Keaton and Twitty were present. PRESENT, NINE (9). Mayor Swaim also answered ROLL CALL and declared a Others present for the meeting were Personnel Director/Adminis- trative Assistant Michael Beeman. City Engineer Duane Reel, City Attorney Robert E. Bamburg, Police Chief Donald Tate, Asst. Finance Director Paul Mushrush, Deputy City Clerk Teresa Parker, Code Enforcement Officer John New, other city employees and member::::; of the press. PRESENTATION OF MINUTES: Mayor Swaim presen ted the minutes of the Regular City Council Meeting of. May 16, 1991. for study and action at the next regu- lar mee t ing of the Council. APPROVA L AND /OR CORRECT I ON OF MINUTES: Alderman minutes PROVED. Sansing moved. seconded by Alderman Lewis, that the of the, May 2, 1991, meeting of the City Council be AF- MOTlON CARRIED. CONSENT AGENDA: MUNICIPAL COURT/PROBATION OFFICER Re qu l ar Month- ly Repor t In was pointed out that Municipal Court Judge Robert Batton planneci to a_ttend-The meeting to address-any questions the Coun- cil might have regarding Mr. Mahone's report. Mayor Swaim de- layed action on the item of bu siness until later in the meeting. ANIMAL CONTROL DEPT: Alderman Wilson moved, seconded by Alderman Smith that the Regu- lar Monthly Report of the Jacksonville Animal Control Department be APPROVED. Said report reflects Contributions of $20.00, Adoptions/Fines $607.50 and Security Deposits totaling $325.00 for total receipts of $952.50. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. WATER DEPARTMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING June 6. 1991 7:00P.M. -8:10 P.M. SEWER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: PARKS AND RECREATION DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: ORDINANCE 947 (#10-91) REZONING OF PART of Plot 5 of the LRAFB Main Gate Dev. Area AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE, ARKANSAS, (GENERAL LOCATION: 120 FEET EAST OF BAILEY BOULEVARD BETWEEN THOMAS AND NIXON STREETS); AMENDING ORDINANCES NUMBERS 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES Alderman Smith moved, seconded by Alderman Lewis, that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith. Lewis, Sansing, Ray, Wilson, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) af- firmative votes, (0) negative votes. MOTION CARRIED. Ordi- nance read FIRST TIME by City Attorney Robert E. Bamburg. Alderman Ray moved, seconded by Alderman Lewis to-suspend the rules and dispense with reading of Ordinance 947 in its entirety. ROLL CALL: A-ldermen: Knight, Smith, Lewis, Sansing ... Ray, Wil- son, Williamson, Keaton and Twitty voted AYE. MOTION CARRIED. The action of the Planning Commission was discussed as concern expressed by residents of the general area session of the Counci 1 in which approva·l was given for in Ordinance 923, passed March 1, 1990. well as during a rezoning City Attorney Bamburg said that the buffer zone is maintained and in line with the previous rezoning r~ferred to above. It was pointed out that no objections to the rezoning were ex- pressed by the general public at the Planning Commission Meeting. There was discussion as to what to do regarding the closing of a street that is platted to go throug~ to the access road. City Engineer Reel said that if the street was constructed to the East, it w6uld be a continuation of Hapsburg and that there is no through traffic allowed on Parrish Street. It was suggested that the Planning Commission review the situation CITY OF JACKSONVILLE, ARKANSAS REGULA~ 6fT¥ @@UNrtL MEETIN~ June 6, 1991 7:00 P.M. -8:10P.M. regarding fire and police access. He said for prudence in planning, a review should be made of streets cut off and made dead end streets. good those Mr . Reel said that the rezoning is for planning purposes and that it would open the area up for a small commercial type area. He also related th a t a multi-family zoned area generates a lot more traffic than C-1 or C-2 business districts. It was noted that when a deve 1 opment p 1 an in pre~:ented. the situation of street access can then be addressed. Alderman Wilson moved. seconded by Alderman Willi a mson. that Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen: Knight, Smith. Lewis. Sansing, Ray, Wilson. Williamson . Keaton and Twitty voted AYE. NAY (0 ). Motion received nine {9) af- firmative votes, (0) negative votes. MOTION CARRIED. ACCEPTED ON FIRST READING. Alderman Wilson moved, seconded by Alderman KeaL.on. to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL. Aldermen : Knight, Smith. Lewis, Sansing, Ra y, Wilson , Williamson, Keaton and Twitty voted AYE. NAY (0). Motion re- ceived nine (9) affirmative votes. (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the SECOND TIME. Alderman Ray moved, seconded by Alderman SanE i ng, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight . Sm1th . Lewis . Sansing, Ray, . Wils o n. Williamson. Keaton and Twit ty v o ted AYE. NAY 0 . Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon. C jty 7-\tto r nE:y Robert E. Bamburg read the Ord1nance for the THIRD AND FINAL TIME. Alderman Smith ·-·-···moved, seconded by A-lderman Lewis that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Jl,ldermen: Knight, Smith, Lewis. Sansing, Ray, Wilson. Williamson. Keaton and Twitty voted AYE. NAY 0. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 947 OF JUNE 1991. TillS 6th DAY GENERAL: a. TRAFFIC SIGNALS /MARTIN ST. & HWY 161 (Sales Tax Fd. Expenditure of $1,426.00) Mayor Swaim explained that the projected cost of the Martin and Hwy 161 Traffic Liqhts is $186,000.00, and that bids were let 6/5/1991 and that City's share of that cost is $1,426.00. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING June 6, 1991 7:00P.M. -8:10 P.M. He recommended that the expenditure be taken from the Sales Tax Fund. Alderman Knight moved, seconded by Alderman Wilson that $1.426.00 be taken from the Sales Tax Fund to pay the portion owed by the City of Jacksonville for completion of the traffic signals at Martin and HwY 161. MOTION CARRIED. He said that it could take as long as nine months for the project to be completed according to highway officials. He pointed out that the signals will be able to accornmodate a four-lane thor- oug·hfare. b. DISCUSSION: CITY COUNCIL MEETING DATE OF JULY 4, 1991 Mayor Swaim pointed out that action by the City Council is neces- sary If the mee[ing scheduled to be held. July 4, 1991, is to be cancelled. Alderman Keaton moved. seconded by Alderman Smith to delete the meeting of the City Council on July 4, 1991, and that a Special Meeting be called, if necessary, before the next regular meeting. MOTION CARRIED. Alderman Sansing voted NAY. DEVIATION IN AGENDA: Mayor Swaim recognized Municipal Judge Robert Batton dressed :.l1e Re~::rL 1 ex M011th l y Report of Mr. Mike Mahone, Officer. who ad- Probation Judge Bat ton related to Pctst requests to Mr. Mahone by the Council, during ~n executive session, for the following statis- tics: the num1:..er of cases he had, the ones added and those terminated. He sajd that he told Mr. Mahone to comply with the request. He poin~ed out that at the March meeting more In depth information was requested, that he listened to a tape of that meeting and v-ras not sure of what the Counci 1 wanted_. He noted that the case ty~~-~as bioken ~own in th~ May report. Mayor Swaim voiced that Alderman Fletcher had talked with him and that he is satisfied with the report as submitted. Judge Batton said that Mr. Mahone wishes to comply with request of the Council, that he personally is not in favor compiling information just for 'busy worJ<'. He said that if information is relevant and can be used, he has no problem providing it. the of the with Mr. Sansing made a request that the juvenile cases be designated . Judge Batton said the only juvenile cases are curfew violato~s. CITY OF JACKSONVILLE, ARKANSAS REGULAR CitY COUNCIL MEETING June 6, 1991 7:00 P.M. -8:10 P.M. Alderman Knight raised a question regarding traffic violations to which Judge Batton replied that first time offender juveniles can request to go to a driving school or can do community service as an alternative. Alderman Knight said that the Council is interested in the posi- ~Ion and that is the reason for the requests for information regarding the activity of the probation officer. Mayor Swaim asked if any of the cases are juveniles. Judge Batton explained how he could end up with a juvenile through the court system relating that he has followed state law as far as punishment for those offenders.He said that there may be two juvenile cases listed in the report. Alderman Lewis pointed out that some of the asked for by the Council is included 1n the which Judge Batton agreed. information being Police Report to Alderman WUson pointed out that the desire of the Counci 1 in asking for information had to do with determining whether or not the position of the probation officer is a full-time or part-time one. Judge Batton related that when Mr. Mahone wa~; hjred, his desire was to ha_ve a probation officer who would be full time and who would deal with juvenile matters. He said the position was not established "exclusively" as a juvenile probation o·fficer. Alderman WjJsnn Raid that the law has changed with regard to the probation officer and juvenile offenders and that he did not feel the Council thought the position was established for juvenile cases "exclusively". He questioned the activity of Mr. Mahone with regard to the number of persons worked with ea~h day. He stressed that ot1ief pers-ons ih the city work force account for their activity and that he felt accounting for said daily con- tacts made by Mr. Mahone looked simple enough to him. Judge Batton said that Mr. Mahone, as a probation officer, has dual capacity in reply to a question by Alderman Twitty in which she asked whether Mr. Mahone sees just adults or just juveniles. He related that juveniles are seen under special cases. Alderman Knight noted that during the executive session the City Council pointed out the involvement of Mr. Mahone in good juve- nile programs but questioned if they should be addressed in another way. Then she related that something was misund~rstood and that communication broke down. She said that now questions have come up regarding the number of juveniles being a part of the work load and how much time is spent with them. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING June 6, 1991 7:00P.M. -8:10 P.M. Judge Batton said that a lot of youth are addressed who don't get charged with a criminal offense but that they are referred to him through a police officer or another agency. Alderman Knight voiced that maybe the report from Officer Mahone should include the amount of time spent in "preventive crime", and how he is being effective in those programs. Mayor Swaim pointed out that the Council was informed that Mr. Mahone has no jurisdiction over youths that are not assigned to him by the court. therefore. the city is liable for any misdeeds or actions that may happen in that our Probation Officer 1s working with someone who has not been assigned to him by the court. He said that a concern in executive session was whether or not Mr. Mahone could legally represent the City of Jackson- ville in the juvenile matters. Judge Batton suggested that an opinion be requested from the City Attorney or the Attorney General about th~ Probation Officer and his activity in juvenile cases. Alderman Wilson pointed out that the City Council 1s trying to determine how much time Mr. Mahone is spending doing things v7hich are not specifically outlined by the court. He said that the report as presented does not give that information; whether it is a full-time of part-time position. how much is spent in court directed activity versus his undirected activity which may be great. He pointed out the Councils responsibility to tax payers and City liability. Mayor Swaim as~ed that the City Attorney research the ma~ter and inform the Cbuncil regarding ·his findings. He said that he feels the report is better and that Alderman Fletcher said it covers what he was asking for. Mayor Swaim pointed out that it would be good if Mr. Mahone wou1a attend Council Meetings when his monthly report is on the agenda. Alderman Lewis moved, seconded by Alderman Sansing that the Regular Monthly Report from Probation Officer Mike Mahone be APPROVED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Williamson, Keaton and Twitty voted AYE. MOTION CAR- RIED. c. PRESENTATION OF POLICY MANUAL Mayor Swaim requested that the Council read .the policy manual and suggested that any questions be addressed at the meeting of, June 20, 1991 before action of the Council to a·pprove or disapprove its content. c99B CITY OF JACKSONVILLE. ARKANSAS RE@UbA~ eiT¥ ~§UNetL MEErtN@ Jun~ 6. 1991 7:00 P.M. -8:10 P.M. APPOINTMENTS: HOSPITAL COMMISSION APPOINTMENT: Buster Smith now serving the unexpired term of Harold Gwatney/request to reappoint to a five year term to expire 6/30/96 Alderman Wilson moved. seconded by Alderman Sansing to reappoint Mr. Buster Smith to the Hospital Commission for a term to expire 6/30/96. MOTION CARRIED. ADDITION TO AGENDA: Request to hire "PUBLIC ADMINISTRATION MAJOR" INTERN Mayor Swaim voiced that Mr. Beeman has interviewed three persons for the position and since that time. one has decided not to participate in the program due to entrance in surmner school. He said that the advantc.ge is to have someone who has been schooled in documentation. re?orts. grants. etc. which would be very helpful to the city. Mr. Beeman said that the University of Arkansas. UALR and Arkan- sas State University designed the Master's Program for the public administration rnajors. !-le pointed out that the internship is a part of the graduate process. Mayor Swaim said that half of the salary is paid through the program and that the city would be responsible for the other half. He voiced that one program in which the person could be greatly used is the recycljng ~·:rogram which has year round possi- bilities. He said tha~ cons1derations could be given to a four (4) to six (6) month term with regard to the position. Mr. Beeman voiced that t.he p1·ogram provj des pen::;uJt:::> who bachelor's degree. those who ay-e at the end of graduate work and have studied grants. the different phases of ments. etc. have a school govern- Alderman Knight 'moved, seconded by Alderman Smith that the item establishing a position for a "Graduate Intern" in public admin- istration be placed on the agenda for action. MOTION CARRIED. Mayor Swaim said that he and Mr. Beeman worked together in making a determination regarding establishing the position with regard to the work load also mentioning that the Police Chief may be able to utilize the employee in research work. He said that if the person cannot benefit the citY. he felt taxpayer dollars would be wasted adding that the city would not commit to more than six months in the beginning and that the city is not re- quired to provide any health benefits for the employee. It was th~ consensus of the Council that the intern be used in the grant process and recycling efforts of the city. CITY OF JACKSONVILLE. ARKANSAS ~EGULAR CITY COUNCIL MEETING Jun~ 6, 1991 7:00P.M. -8:10P.M. Alderman Ray moved, seconded by Alderman Wilson to approve estab- lishing the intern position at $450.00 per month, to be taken from the Contingency Fund, for a maximum of six months to work mainly in the grant process and recycling efforts of the City of Jacksonville. MOTION CARRIED. It was pointed out by Mayor Swaim that a request made at the last City Council Meeting regarding signatures obtained from residents in Henry Estates by CDBG Director Tony Ply is available for the perusal of the Council and press. Mayor Swaim noted that work is being done on the Trickey Lane Project and that input is good; that it will soon be completed. ANNOUNCEMENTS Ma y cor Swo.im announced "DESERT PRAISE CELEBRATION 11" June 14. 1990 from 4:00 p.m. to 9:00 p.m. He named several door prizes which will be given away during the celebration. Attorney Bamburg pointed out that there will be one ticket per family for the door prizes. free food from local businesses. a program beginning at 7:00 p.m. and ending about 9:00 p.m. l\1ayor talent Swaim said that the public is invited mentioning local and the "Starlifter Air Force Band", Kix 103 participa- tion and no planned speeches. Mayor Swaim announced the "STATE CELEBRATION". July 6, 1991. begin- ning at North Little Rock and ending at the State Capitol. He E;aid that Jacksonville will enter a float. "tl1e winning one". in the parade and that there will be free food and entertainment at that celebration as well. 'He encouraged local participation noting that the celebrations are not exclusively for military personnel but for everyone. Alderman Ray requested that the grounds at the Library be policed and improved if possible. Mayor Swaim stated that no decision has been handed down regar; ing the Vertac lawsuit. Alderman Wilson requested that a letter of thanks on behalf of the Council be written by the Mayor to Congressman Ray Thornton e x pressing thanks for his efforts in seeing that the C130's remain a part of the active air force as opposed to being made a part of the guard and reserve units. Mayor Swaim said that he had called Congressman Thornton's office but was unable to make contact adding that he would write an expression of thanks from the Council. J-30 ADJOURNMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING June 6, 1991 7:00P.M. -8:10 P.M. Alderman Ray moved, seconded by Alderman Wilson, that the meeting adjourn at approximately 8:05 p.m. MOTION CARRIED. Respectfully, ~1A-~ LUiaM. Leonar City Clerk-Treasurer ~w~ MAYOR CITY COUNCIL OF JACKSONVILLE ARKANSAS e::?3/ A~ENilA REGULAR CITY COUNCIL MEETING JUNE 20, 1991 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: (Fire Department:) (Police Department:) 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS AND RECREATION DEPT: 12. SANITATION DEPARTMENT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: 7:00 P. M. CITY HALL a. b . a.· b. c. d. Regular City Council Meeting June 5, 1991 Regular City Council Meeting May 16, 1991 Regular Monthly Report/May Regular Monthly Report/May Request to accept FINAL PLAT of HAMMOND SUBDIVISION PRESENTATION: AUDIT -REPORT Request to approve MUNICIPAL COURT EX- PENDITURE/COMPUTER EQUIPMENT & TRAINING RESOLUTION 439 (#7-91) Ref: Right of Way Acquisition I O'Neal Street ORDINANCE 948 (#11-91) Ref: Waiving competitive bidding for dump truck repair/Wastewater Dept. MUNICIPAL LEAGUE MEETING/HOT SPRINGS JUNE 19-21, 1991 I CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 20. 1991 7:00 P.M. -7:50 P.M. REGULAR CITY COUNCIL MEETING = CITY HALL = 41:1 INDUSTRIAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on June 20, 1991 at the regular meeting place of the Council. Alderman Reedie Ray delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight. Smith. Lewis. Sansing, Ray, Wilson. Fletcher. Williamson. Keaton and Twitty were present. PRESENT. ten (10), ABSENT. {0). Mayor Swaim also answered ROLL CALL and declared a quorum. Others present for the meeting: City Attorney Robert E. Bamburg, Police Chief Don Tate, Personnel Director/Mayoral Aide Michael Beeman, City Engineer Duane Reel. City Fire Chief Rick Ezell, Assistant Finance Director Paul Mushrush. Deputy City Clerk Teresa Parker, Parks & Recreation Director Annabelle Davis, Code Enforcement Officer John New. CDBG Director Tony Ply, other city employees. interested citizens, members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the Meeting of June 6, 1991 for lar City Council Meeting. minutes of the Regular City Council study and action at the next Regu- APPROVAL AND/OR .CORRECTION OF MINUTES: Alderman Smith moved. seconded by Alderman Lewis that the minutes of the Regular City Council Meeting of May 16. 1991 be AP- PROVED. MOTION CARRIED. CONSENT AGENDA: F'lRE DEPARTMENT Alderman Knight moved, seconded by Alderman Sansing that the Regular Monthly Report for the month of May, 1991. of the Jack- sonville Fire Department. be APPROVED. Said report reflects an ESTIMATED FIRE LOSS FOR THE MONTH OF $4.475.00 Aldermen Knight. Smith. Lewis. Sansing. Ray. Wilson. Fletcher. Williamson. Keaton and TWitty voted AYE. NAY 0. MOTION CARRIED. ' POLICE DEPARTMENT: Alderman Knight moved, seconded by Alderman Sansing that the Regular Monthly Report for the month of May, 1991. of the Jack- sonville Police Department be approved. Said report reflects COMPUTER COLLECTIONS. OF $43.779.06. MISCELLANEOUS PAYMENTS OF $14,569.47 and REPORT COPIES OF $359.00, TOTALING $58,707.53 be APPROVED. -ROLL CALL: A 1 dermen Knight. Smith. Sansing. Ray. Wilson. Fletcher. Williamson. Keaton and Twitty voted AYE. NAY · 0. MOTION CARRIED. 1 WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: PARKS AND RECREATION DEPARTMENT: SANITATION DEPARTMENT: CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 20. 1991 7:00 P.M. -7:50 P.M. PLANNING COMMISSION: Request to accept FINAL PLAT of HAMMOND SUBDIVISION City Engineer Reel said that the subdivision is being developed due to the fact that Mrs. Hammond desires to give part of her property to her children. He said that the Planning Commission requested that she subdivide the parcel which will make it a legal subdivision. He said there is an existing house on lot one (1) and that there is no house on the property she is giving her children. He said that there is no problem with the lots as platted as far as the Planning Commission is 'concerned. Alderman Wilson moved. seconded by Alderman Smith that the FINAL PLAT of the HAMMOND SUBDIVISION be APPROVED. MOTION ~ARRIED with the stipulation that·· requirements of the Planning Commission are met in the plat. GENERAL: a. PRESENTATION OF THE AUDIT REPORT: Mr. Mack McAlister of McAlister & Associates, P.A. addressed the City Council presenting the audit report for the year 1990. He expressed appreciation to the Council for the opportunity to perform the audit report. He said that overall, the year was a good one. He pointed out that revenues were 8.7 million dollars, an increase of eighteen percent over 1989, adding that expen- ditures were 7.6 million which represented a six percent increase over 1989. ·He noted that a significant 1.1 million was added to the fund reserve balances for the year 1990 and is available for carry over and budgeting in 1991 and future years. He mentioned 2 ~33 'I CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 20. 1991 7:00 P.M. -7:50 P.M. that there was $750,000.00 received due to a court regard to the use tax. He said that there was a six crease in the one-cent sales tax revenues over 1989 out that the sales tax represents about thirty-five the revenues received by the city. ruling with percent in- and pointed percent of He said that the financial management of city funds is handled as well as any city in the State of Arkansas. He voiced that there were no repeat recommendations in the report and that corrections suggested have already been made or are in the process of being corrected. Mayor Swaim said that five hundred thousand dollars is committed to the purchase of a fire truck and that 100,000.00 has been used to purchase additional land. He commended the McAlister firm for their work. Alderman Keaton moved. seconded by Alderman Wilson to accept the Audit by McAlister & Associates, P.A. b. Request to approve MUNICIPAL COURT EXPENDITURE/COMPUTER EQUIPMENT and TRAINING: Alderman Smith moved. seconded by Alderman Williamson that an expenditure of $1.516.28 for equipment, battery backup, and training for the court computer. be made with payment from the Small Claims Court Fund. MOTION CARRIED. c. Resolution 439 (i7-91) Ref: Right of Way Acquisition/O'Neal Street RESOLUTION DECLARI-NG .. JUST -COMPENSATION FOR ACQUIRED RIGHT OF WAY FOR O'NEAL STREET IMPROVEMENT PROJECT Alderman Wilson moved. seconded by Alderman Knight that tion 439 (i7-91) be read. MOTION CARRIED. Whereupon, Robert Bamburg read the Resolution. Resolu- Attorney CDBG Director Tony Ply expressed that the project is one that has been in the process for a long time and that a problem with one property owner is now resolved. Alderman Wilson moved, seconded by Alderman Lewis that Resolution 439 be APPROVED. MOTION CARRIED. d. ORDINANCE 948 (i11-91) Ref: Waiving competitive bidding for dump truck repair/Wastewater Dept. 3 CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 20. 1991 7:00 P.M. -7:50 P.M. AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR AUTHORIZING REPAIRS TO A DUMP TRUCK OWNED BY WASTEWATER UTILITY; DECLARING AN EMERGENCY; PURPOSES. THE PURPOSE OF THE JACKSONVILLE AND FOR OTIIER Alderman Knight moved, seconded by Alderman Wilson, that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes. (0) negative votes. MOTION CARRIED. Ordi- nance read FIRST TIME by City Attorney Robert E. Bamburg. Mayor Swaim noted that the city is required to take bids on an a purchase of five thousand dollars or more pointing out that there are extenuating circumstances in this instance. Alderman Knight moved, seconded by Alderman Smith, that Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes. (0) negative votes. MOTION CARRIED. ACCEPTED ON FIRST READING. He recognized Mr. Dave Thomas a representative of the Wastewater Utility who voiced that three individual bids were t -aken, adding that it was not thought practical to write specifications or request for Rroposals on quotes, in that the time factor is critical in that the truck is needed in a construction project. He said that no citations were issued in the accident, which occurred on T.P. White Drive. He said that the quotes were by telephone and that local body shops are given priority. Alderman Sansing moved, seconded by Alderman Ray, to suspen·-'1 the rules and place the Ordinance on SECOND READING. ROLL CALL Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fle.:her, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion re- ceived ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the SECOND TIME. Alderman Sansing moved, seconded by Alderman Ray, to further suspend the rules and place the Ordinance on TIIIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. -NAY o .. Motion received ten (10) affirmative votes. (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the THIRD AND FINAL TIME. 4 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 20, 1991 7:00 P.M. -7:50 P.M. Alderman Lewis moved, seconded by Alderman Sansing that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson. Keaton and Twitty voted AYE. NAY 0. Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Fletcher moved, seconded by Alderman Sansing, that the EMERGENCY CLAUSE be APPROVED and ADOPTED. ROLL CALL: Alde11nen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 948 <*11-91) THIS 20TH DAY OF JUNE 1991. a. ADDITION TO AGENDA: REPAIR OF THE INTERSECTION OF QUAPAW AND SIOUX TRAIL Alderman Smith moved, seconded by Alderman Knight to place an item of business having to do with repairing the intersection of Quapaw and Sioux Trail on the agenda. MOTION CARRIED. City Engineer Reel voiced that there is about six hundred feet of street that needs to be torn out, new base put in and re- asphalted so it can be brought up out of the floodplain where it has stayed under the water most of the time. He said that the last estimate was approximately $2,600.00 which he voiced is very reasonable. He noted that no work has been done on the street in fifteen or twenty ·years ~hd th~t it has stayed undei water much of that time. He said that this improvement will not alleviate the rlrainage problems of the Northwood Acres Subdivision. Ald~rm&n Kni;ht moved, eeeonded by Alderman Sansing that the City Engineer be given the authority to spend $2,600.00 from the Contingency Fund to repair approximately 600 feet of street in the Quapaw and Sioux Trail Intersection. MOTION CARRIED. APPOINTMENTS: ANNOUNCEMENTS Mayor Swaim announced that there will be a public hearing on June 27, 6:30 p.m. at the Parks & Recreation Depart- ment Building regarding a grant application for funding. Said public hearing is being advertised in a local newspaper. 5 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 20, 1991 7:00 P.M. -7:50 P.M. City Attorney Bamburg expressed appreciation for the funds allot- ed by the Council for Desert Praise Celebration II held on June 124, 1991. He pointed out that approximately 3,000 persons were served food and enjoyed the program. Mayor Swaim asked Chief Don Tate for a brief update on the Police Department. Chief Tate voiced that he is appreciative of his job, that people have been cooperative and that things are going pretty good and that he is working toward improvements. Aldermen Fletcher and Sansing expressed appreciation for the efforts of the chief with regard to thefts and gang control in the city. Alderman Wilson suggested that efforts be made to correct of persons affected in the Trickey Lane Project whether or not street name changes are being addresses questioned dressed. any and ad- A short discussion ensued regarding the changes and City En- gineer Reel voiced that he is working on the situation. It was noted that there are two houses on the part being devel- oped which will have to be addressed. Mayor Swaim pointed out that information regarding flood control for Dupree Park will possibly be an item on the next agenda. Alderman Wilson suggested that a celebration of some sort may need to be considered recb~nizing the incorporation ~f the City of Jacksonville fifty years ago in the month of August. ADDITION TO THE AGENDA: FENCING AT THE GRAHAM RD. FIRE STATION FOR SECURITY REASONS Alderman Keaton moved. seconded by Alderman Wilson that the of fencing a portion of Graham Rd. Fire Station be placed on Agenda. MOTION CARRIED. item the Alderman Keaton pointed out that due to children wandering into the area of the fire station he, along with Fire Chief Ezell and Fire Department Employees, feel it necessary to construct a fence which will keep children from getting hurt or disturbing opera- tions of the station on Graham Rd. The children are mainly participants in activities provided at the Boy's Club located behind the fire station. 6 @ffY §f JA~K§~NVIbb~~ AftKAH§Ag REGULAR CITY COUNCIL MEETING JUNE 20. 1991 7:00 P.M. -7:50 P.M. Alderman Keaton moved. seconded by Alderman Wilson to allow Chief Ezell to receive bids for partial fencing of the Graham Rd. Fire Station with the expenditure. not to exceed five thousand ($5 .000.00). to be taken from the Contingency Fund. MOTION CARRIED. Alderman Fletcher expressed concern regarding needed improve- ments at Main and HwY 161 suggesting that state legislators be approached about letting passing legislation which will allow cities to work on state highways which go through cities. Ma or Swaim pointed out tha t the be 1991 due to the f act r o · omit the regular meeting scheduled for He announced a celebration scheduled for July 4, 1991 at the Little Rock Air Force Base, encouraging city residents to attend if they so desire. The July 6, 1991 celebration for "Desert Storm Troops" in the City of Little Rock. He also mentioned that a float representing the City of Jackson- ville to be entered in a parade scheduled for that celebration is under construction and urged anyone wanting to help to contact Annabelle Davis for location and work schedules . .. Alderman Knight said that men are needed at this point in that the float is being framed at Fishers Armory in North Little Rock. ADJOURNMENT; Alderman Wilson moved. seconded' by Alderman Ray. that" the meeting adjourn at approximately 7:50 p.m. MOTION CARRIED. Reapecttull y. ~-~~~ City Clerk-Treasurer 7 CITY COUNCIL OF JACKSONVILLE ARKANSAS A~.EN~A REGULAR CITY COUNCIL MEETING JULY 18, 1991 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: (Fire Department:) (Animal Control Dept:) (Probation Department:) 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS AND RECREATION DEPT: 12. SANITATION DEPARTMENT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: 7:00 P. M. CITY HALL Regular City Council Meeting June 20, 1991 Regular City Council Meeting June 6, 1991 a . Regular Monthly Report/June b. Regular Monthly Report/June c. Regular Monthly Report/June Request to appropriate funds for Oneida Street Bridge & Repair Request to accept FINAL PLAT of PHASE IV~E STONEWALL -SUBDIVISION a. RESOLUTION: 440 (#8-91) Skating Rink b. DISCUSSION: Drainage at Stamps & Ellis by Mr. Steve Jones c. Request to accept bid: ELDERLY ACTIVI- TIES CENTER d. DISCUSSION: Recycling Survey e. DISCUSSION: Policy Manual SEWER COMMISSION APPOINTMENTS: Mr. Tommy Bond to serve unexpired term for Dr. Albert Johnson term to expire 4/20/1996 and Mr. J. C. George to serve unexpired term for Mr. Marshall . Smith term to expire 4/20/1995 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 18, 1991 7:00 P.M. -8:15 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on July 18, 1991 at the regular meeting place of the Council. Alderman Marshall Smith delivered the invocation after which Melanie and Timothy Sieger and Sandy and Terry Sans- ing led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Fletcher. Wil- liamson, Keaton and Twitty were present. Alderman Fletcher arrived at approximately 7:05p.m., Alderman Twitty arrived at approximately 7:10p.m., Alderman Ray was absent. PRESENT, nine (9). ABSENT. one (1). Mayor Swaim also answered ROLL CALL and declared a quorum. Others present for the meeting: City Attorney Robert E. Bamburg, Police Chief Don Tate, Personnel Director/Mayoral Aide Michael Beeman. City Engineer Duane Reel, City Fire Chief Rick Ezell, Assistant Finance Director Paul Mushrush, Deputy City Clerk Teresa Parker, Code Enforcement Officer John New, Sanitation Superintendent Billy Gilmore, Wastewater Utility Director Dick Morris, Sewer Commission Chairman Joan Zumwalt other city em- ployees, interested citizens, members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the Meeting of June · 20, 1991 for lar City Council Meeting. minutes of the Regular City Council study and action at the next Regu- APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman minutes of the ReguTar c "i ty Counci 1 Mea"ting APPROVED. MOTION CARRIED. CONSENT AGENDA: FIRE DEPARTMENT Sansing that of June 6, 1991 the be Alderman Wilson moved, seconded by Alderman Lewis that the Regu- lar Monthly Report for the month of June, 1991, of the Jackson- ville Fire Department, be APPROVED. Said report reflects an ESTIMATED FIRE LOSS FOR THE MONTH OF $25,550.00 ROLL CALL: Alder- men Knight, Smith, Lewis, Sansing, Wilson, Williamson, and Keaton voted AYE. NAY 0. MOTION CARRIED. 1 ANIMAL CONTROL: CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING JULY 18. 1991 7:00 P.M. -8:15 P.M. Alderman Wilson moved. seconded by Alderman Lewis that the Regu- lar Monthly Report for the month of June. 1991. of the Jackson- ville Animal Control Department. be APPROVED. Said report re- flects REVENUE INCOME OF $855.00 ROLL CALL: Aldermen Knight. Smith. Lewis. Sansing. Wilson. Williamson. and Keaton voted AYE. NAY 0. MOTION CARRIED. PROBATION DEPARTMENT: Alderman Wilson moved. seconded by Alderman Lewis that the Regu- lar Monthly Report for the month of June. 1991. of the Probation Department. be APPROVED. Said report reflects an TOTAL CASES AT THE END OF THE MONTH TOTALS 135 CASES ADDED ARE 7. CASES COMPLET- ED ARE 7. NUMBER OF JUVENILES ON PROBATION ARE 6 ROLL CALL: Aldermen Knight. Smith. Lewis. Sansing. Wilson. Williamson. and Keaton voted AYE. NAY 0. MOTION CARRIED. WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: Request to appropriate funds f~.r the Oneida Street Bridge City Engineer'Reel said that.there is a problem with the south end of the Oneida Street Bridge. Repairing of the bridge is to be shared by Sherwood, Pulaski County and Jacksonville. Our cost will be ($17,332.~7) one-third of the low bid price ($51,998.00) by Joiner-Ford-Bur.:~.e .• , .. bridge sp,ecial ist. _ Alderman Smith moved. seconded by Alderman Sansing the we appro- priate $17.332.67 out of Contingency Fund be APPROVED to repair the Oneida Street Bridge. MOTION CARRIED. PARKS AND RECREATION DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: Request to accept FINAL PLAT of Phase IV-E of STONEWALL SUBDIVISION The final --Plat was approved by the Planning Commission with stipulations which have been met according to City Engineer Reel . . . .. 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 18. 1991 7:00P.M. -8:15 P.M. Alderman Knight moved, seconded by Alderman Wilson that the FINAL PLAT of Phase IV-E of STONEWALL SUBDIVISION be APPROVED. MOTION CARRIED with the stipulation that requirements of the Planning Commission are met in the plat. GENERAL: a. RESOLUTION 440 (i8-91) Ref: Skating Rink A RESOLUTION COMMENDING THE ACTIONS OF THE JACKSONVILLE POLICE DEPARTMENT. AREA BUSINESS OWNERS, AND CONCERNED CITIZENS FOR THEIR EFFORTS IN CONTROLLING THE NUISANCES CREATED BY CERTAIN PATRONS OF SKATEWORLD Alderman Knight moved, seconded by Alderman Sansing that tion 440 (i8-91) be read. MOTION CARRIED. Whereupon, Robert Bamburg read the Resolution. Resolu- Attorney Alderman Smith said that he has not heard anything but good about what the police department has been doing for the last two weeks. Alderman Fletcher expressed appreciation for the Police Depart- ment working with Mr. Ellis the owner of the Skating Rink. He related that this will probably not deal with the gang problems, but voiced that this will be a start toward that direction. He said that he felt that we have the best youth in the State of Arkansas. Alderman Sansing said that as long the new rules which have been put in effect will be enforced. he feels that it will be a safe place to go and enjoy skating. He expressed appreciation for the efforts that have been made. Alderman Smith moved, seconded by Alderman Sansing that Resolu- tion 440 (+8-91) :Q~ ___ approved. ~OTION CARRIED. b. DISCUSSION: Drainage at Stamps & Ellis by Mr. Steve Jones Alderman Knight introduced Mr. Jones who requested that the runoff drainage at Stamps Street be taken care of. City Engineer Reel said that it will be taken care of before the rainy season of this year. He related that a survey has been done in the area of Stamps Street and that the city is aware of the drainage problem there. He said he hopes to have it taken care of by Mid-September at the latest. Alderman K~ight expressed surprise that a survey and a plan has already been worked out. 3 CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING JULY 18, 1991 7:00 P.M. -8:15 P.M. c. Request to accept bid for ELDERLY ACTIVITIES CENTER SCAPING I DELETED FROM AGENDA d. DISCUSSION: Recycling survey LAND- Alderman Smith Chairman of the Recycling Committee introduced Steve Whisnant, the intern from the University of Arkansas. Steve has been working on the recycling grant since he has been with the city. He said that the survey that has been worked up is similar to the City of Fort Smith's survey adding that by 1995 we will be mandated to recycle approximately 25 to 30% of our waste product from the landfill. The survey asks questions of the residents regarding their willingness to participate in the recycling program and that it can be folded and mailed back. He pointed out that the postage on mailing the survey to about 6300 residences 38 cents each and that the mail permit for business reply cost will be $260.00. The reason for the survey is to see what portion of the city, due to citizen's response, should be targeted first. In the pilot area a curb side program will be done one day for garbage pick-up and the next day recyclable products will be picked up. Mayor Swaim said that he hoped that 75% of the people would respond to the survey, noting that one of the questions on the survey is to find out what people are willing to recycle. He said the city will then try to find a market for that particular item. Alderman Sansing priate $5,000.00 CARRIED. e. Policy Manual moved. seconded by Alderman Knight to for recycling program and postage. appro- MOTION Alderman Wilson moved. seconded by Alderman Smith to set up a Special Council meeting for July 25. 1991 at 6:30 p.m. to discuss the Policy Manual. APPOINTMENTS: SEWER COMMISSION Due to the deaths of Mr. Marshall Smith and Dr. Albert Johnson there were two positions available on the Sewer Commission. The Sewer Commission recommended that Mr. J.C. George serve the unexpired term of Mr. Marshall Smith to expire 4/20/1995 and that Mr. Tommy Bond serve the unexpired term of Dr. Albert Johnson to expire 4/20/1996. 4 CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING JULY 18. 1991 7:00P.M. -8:15 P.M. Alderman Wilson moved. seconded by Alderman Smith to accept the appointment of Mr. J.C. George to serve the unexpired term of Mr. Marshall Smith to expire 4/20/1995 and that Mr. Tommy Bond to serve the unexpired term of Dr. Albert Johnson to expire 4/20/1996 as recommended by the Sewer Commission. MOTION CAR- RIED . ANNOUNCEMENTS Alderman Sansing moved, seconded by Alderman Smith to go into executive session to discuss personnel matters at approximately 7:50 p.m. MOTION CARRIED Alderman Fletcher moved, seconded by Alderman Sansing to come out of executive session at approximately 8:10 p.m. MOTION CARRIED. Mayor Swaim voiced that the Council met in executive session with Police Chief Tate to discuss personnel matters particularly the job of the Police Chief and that NO ACTION was taken. He said that a vote of confidence was given to Chief Tate by the Council. ADJOURNMENT: Alderman Knight moved, seconded by Alderman Wilson, that the meeting adjourn at approximately 8:15 p.m. MOTION CARRIED. Respectfully, c6A-~ ~M~ Leonar::::= City Clerk-Treasurer 5 1. INVOCATION: CITY COUNCIL OF JACKSONVILLE ARKANSAS A~~HllA SPECIAL CITY COUNCIL MEETING JULY 25, 1991 6:30 P. M. CITY HALL 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: 4. GENERAL: EMPLOYEE PERSONNEL HANDBOOK ADJOURNMENT: CITY OF JACKSONVILLE, ARKANSAS SPECIAL CITY COUNCIL MEETING JULY 25, 1991 6:30 P.M. -8:20 P.M. SPECIAL CITY COUNCIL MEETING --CITY HALL -#1 INDUSTRIAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Special Session on July 25, 1991 at the regular meeting place of the Council. Alderman Robert Lewis delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight. Smith, Lewis, Ray, Wilson, Williamson and Keaton were present. Alderman Fletcher arrived at approximately 6:50 p.m., Alderman Sansing arrived at approximately 6:35 p.m .• Alderman Twitty was absent. PRESENT, nine (9), ABSENT, one (1). Mayor Swaim also answered ROLL CALL and declared a quorum. Others present for the meeting: Police Chief Don Tate, Personnel Director/Mayoral Aide Michael Beeman, City Engineer Duane Reel, City Fire Chief Rick Ezell, Finance Director Gene Kelley, Assis- tant Finance Director Paul Mushrush, Park & Rec Director Anna- belle Davis, Deputy City Clerk Teresa Parker, Code Enforcement Officer John New, Sanitation Superintendent Billy Gilmore, Personnel Consultant Joe Zegler, other city employees, interested citizens, members of the press. GENERAL: POLICY MANUAL The Council reviewed the proposed policy manual. There was discussion regarding employees being allowed to carry over one (1) forty hour work week making a maximum of five weeks vacation time possible in any one year. The general consensus was that it be P~!J!1Jtted. Aldermen Sansing and Wilson voiced that they did not approve of the forty hour carry over. Alderman Williamson moved seconded by Alderman Ray that sick leave be accrued at 13.33 hours per month. ROLL CALL: Aldermen: Lewis, Ray, Fletcher, Williamson and Keaton voted AYE. Aldermen: Knight, Smith, Sansing and Wilson voted NAY. MOTION CARRIED. At 7:55 p.m. Mayor Swaim declared a short recess. The meeting was re-convened at 8:05 p.m. It was requested of Personnel Consultant Joe Zegler that he provide infprmation regarding polygraph testing as soon as possi- ble for the review of the Council. 1 CITY OF JACKSONVILLE. ARKANSAS SPECIAL CITY COUNCIL MEETING JULY 25. 1991 6:30 P.M. -8:20 P.M. Changes were made as the Council · continued to review the policy manua l. The c o mpleted Employee Policy Manual w i ll be a p art of these minutes upon approval of the City Council. Mayor Swaim complimented the work of Mr. Zegler, Michael Beeman and department heads with regard to preparation of the Employee Pol icy Manual. It was pointed out that there is violation of the non-smoking requirement for municipal buildings and it was suggested that signs be posted as the Ordinance requirement was noted. ADJOURNMENT: Mayor Swaim adjourned the meeting at approximately 8:20 p.m. RespectfullY. L~'!:~a~ City Clerk-Treasurer NOTE: EMPLOYEE PQLICY MANUAL IN NEXT MINUTE BOOK. (insert unnumbered) 2 :·: ... · .. ·:~ ... : ~· . ~ .......... :: .. ·:_: .... -·.:. ·-... ,: .. : -.· . .. . . . .. . .,('. . . . : '• ... ··.::. .. . . . I :,.'",1 . . . -.,. . . . . . ·~ .. . "' : . . . ,• 4 • I • . . . .. .. . CITY OF JACKSONVILLE EMPLOYEE POLICY MANUAL :. I. II. III. IV. v. VI. VII. VIII. tX. X , XT I XII. XIII. XIV. XV. XVI. XVII. XVIII. XJX. XX. XXI. XXII. XXIII. XXIV. XXV. XXVI. XXVII. XXVTTT, XXIX. XXX. FORWARD DEFINITIONS STAFFING EMPLOYEE AT WILL EXEMPT STATUS UNIFORMED EMPLOYEES CLASSIFICATION AND PAY SCALES PAY PERIOD AND PAY SCHEDULE OVERTIME COMPENSATION RECORDING HOURS WORKED At•JNIJA T. T.RAVR SICK LEAVE LEAVE OF ABSENCE MEDICAL LEAVE OF ABSENCE PROCEDURE FOR REINSTATEMENT L1FE THREATENING MEDICAL DISORDERS MILITARY LEAVE LEAVE WITH PAY HOLIDAYS DISCRETIONARY DAYS INSURANCE RETIREMENT SYSTEM CREDIT UNION MEMBERSHIP JOB DESCRIPTIONS JOB EVALUATIONS JOB GROUPS INCREASE PROCEDURES RVAT.OATIONS NINETY nAY RVALUATION ANNUAL PERFORMANCE EVALUATION 1 2 3 5 6 6 7 7 8 8 Q 1 n 12 12 14 15 15 16 17 17 18 19 19 19 ·20 20 20 21 21 22 ' .~ I • ' . 1.· t ·: l_.:i XXXI. WORKERS COMPENSATION 22 XXXII. UNEMPLOYMENT COMPENSATION 23 XXXIII. TRANSFERS AND REASSIGNMENTS 23 XXXIV. RESIGNATION 23 XXXV. REHIRING 24 XXXVI. ,JOB POSTING 24 XXXVII. GRIEVANCE PROCEDURES FOR EMPLOYEES 25 XXXVIII. DISCIPLINARY ACTION FOR EMPLOYEES 26 XXXIX. TERMINATIONS 26 XL. RESIGNATIONS 27 XLI. DISMISSALS 27 XLII. TERMINATION PAY 28 XT.TTT. PAYMENT OF ACCRUED VACATION 28 XLIV. PERSONNEL FILES 29 XLV. CLAIMS FOR DAMAGE TO OR LOSS OF PERSONAL PROPERTY 29 XLVI. XT.V.TT. XLVIII. XLIX. L. LT. LII. LIII. LIV. LV. LVI. LVII. LVIII. CITY EQUIPMENT TNCT.F.MF.NT WRATHE .R/DISASTER OIJTSID.E ACTIVITTER Al'Jn RMPT.OYMRN'l' POL!TICAL ACTIVITY TARDINESS MISCELLANEOUS PROVISIONS NARCOTICS POLICY WEAPONS TELEPHONE USAGE DRUG FREE WORKPLACE EQUAL OPPORTUNITY POLICY SEXUAL HARASSMENT AFFIRMATIVE ACTION PROGRAM 30 30 31 31 32 33 33 33 34 37 38 38 I. FOREWORD This manual contains statements of personnel policies and proce- .. dures. It is designed to be a working guide for supervisory and staff personnel in the day-to-day administration o£ our City•s personnel program. These written policies should increase understanding, elimi- nate the need for personal decisions in matters of City-wide policy, and help to insure uniformity throughout the City. It is the respon- sibility of each and every member of management to administer these policies in a consistent and impartial manner. Procedures and practices in the field of personnel relations are subject to modification and further development in the light of expe- rience. Each member of management can assist in keeping our personnel program up to date by notifying the Personnel Manager whenever prob- lems are encountered or improvements can be made in the administration of our personnel problems. Distribution One copy of this manual will be issued to each department and maintained by the Supervisor responsible for that I" I • department. While no attempt will be made to issue copies to every !·. I employee, each Supervisor is instructed to have a copy available to the employees who have questions concerning personnel policies. Under I. no conditions may the manual be removed from the department. Responsibility -While personnel policies are decided upon by the City Council and the Mayor, the Personnel Manager is responsible for dissemination, updating and overall administration of the policies contained in this manual. Terminology -This manual uses the generic .. he" when referring to employees of both sexes. This is not a gender related designation. 1 •" . ~ . . r I It is simply less cumbersome than "he/she". The terms "Manager" and "Supervisor" are used interchangeably and refer to the individual responsible for an area within the City. The City of Jacksonville is an Equal Opportunity Employer. It is the policy of the City to provide equal opportunity for all in accord- ance with the laws of the United States. Copies of the City's Affirm- ative Action Plan are on file in the offices of the Mayor and the Director of Community Development. Annually: At·Will Bmployee1 Full-time Employee: Hours Worked: Overtime Hours: Part-time Employee: Uniformed Employee: II. DEFINITIONS On a calendar basis. January 1 through December 31. Any person employed by the City. except elected officials and uniformed employees, serve at the will and discretion of City Officials and Supervisors and maintain no proper- ty interest whatsoever in their position. A person providing service to the City whose duties and obligations are determined by the City and who works a minimum of 32 hours per week. Hours an employee is suffered or permitted to actually work. Those hours actually worked during a given work week (seven days) which are in excess of forty {40) hours for any City employee, except uniformed Fire Department employees. Overtime hours for Fire Department employees are those hours worked on a "tour of duty" during a given work week in excess of fifty-three (53) hours. An excess of eight (8) hours worked in any given day are not over time hours until such time as the employee has already worked his minimum weekly hours, whether it be forty (40) hours or fifty-three (53) hours. An employee who normally works less than a full-time em- ployee. Part-time employees do not qualify for any benefits. An employee of the Police and Fire Department that has been certified by the Civil Service Commission because of their positions within their respective department. A uniformed employee shall include but not be limited to: Police Chie£, Assistant Chief, Captains, Lieutenants, Sergeants, Criminal Investigators, Fire Chief, Assistant Fire Chief, Captains, Drivers, Hose Men, Paramedics, and Fire Marshals. 2 . -~ . .... ........ ·-· '·. • ~. 4 •• ... , , . . .. . -·· ... · .. ' l_ I' ... ·-- ' .. Work(duty) Day: The normal period of time an employee remains on duty when he reports for work. Applicability These guides, policies, and benefits apply to all at-will employ- ees under the authority of the Mayor, except where mandated under personnel policies established by Civil Service Commission Rules and Regulations. III. STAFFING Authorized Complement Each year we establish the numbers and project salaries for each department. These projections are submitted to the City Council. When the City Council approves the final budget submitted to them by the Mayor the projected numbers of employees and salary projections are established in the Personnel Department to serve as the staffing requirements for each department for the coming year . On occasion, inaccurate budget projections or unexpected in- creases in workload will create a need for additional personnel during the year. The following procedure is used to secure additional au- thorization: 1. 2. 3. Department Manager prepares an explanation of submits a memo with full justification to Manager. the the need and Personnel The Personnel Manager, if approving the request, submits it to the Mayor, who will present it to the City Council. If approved by the City Council, it is returned to Personnel where action is taken to fill the request. Over hires Generally, there will be no more employees in a department than the number authorized. An exception may be made in the following circumstances: 3 ·' •' . •.' I • ·'"' ... .... :. · .. ·.· .. ; ._._ ... •' . ·.; ·'· • t • • • • • : ••• • • • ~· . .... , ........... ··· . ·:· .... 1. The new hire arrives prior to the departure of the empJ oy ee who is leaving. 2. The availability on the job market of an exceptionally expe- rienced employee. 3. An unexpected leave of absence or lengthy illness. A decision to overhire will be made through consultation between the Department Manager and the Personnel Manager. Any overhire other than the routine cases noted above will be presented to the City Council. Reoruitaent and Selection The Personnel Department is responsible for staffing. This includes the recruitment, selection and placement of qualified employ- ees in each position established in the authorized complement of each department. Employee Requisition Vacancies normally result from resignations, dismissals or ap- proved increases in authorized complement. Thus, the decision to initiate recruitment action is a joint decision made by the Department Manager and the Personnel Manager. Job qualifications, working hours and probable starting salary are agreed on prior to the actual re- cruitment action. Sources Recruitment is a quantitative function, whereas selection is qualitative. When a job opening exists, various sources will be considered. They include, but are not limited to: 1. Promotion from within the department. 2. Transfers from other departments. 3. Applications on file. 4. "Walk-in applicants". 4 .. ·~·~ .. .. •, .. . -~ .......... .. I I . 5. Advertising. 6. Minority training centers. 7. Referrals from other employees. Selection Procedures The selection of an applicant entails many facets such as inter- viewing, testing and background investigation. All of these must be done within the guidelines of various laws and executive orders con- cerning discrimination and affirmative action. It is imperative that all Supervisors be knowledgeable in this area. Steps followed in the selection process are: 1. Applicant completes application or submits satisfactory resume/application. 2. Personnel conducts an interview. 3. Personnel decides whether or not to test, and if so, which tests. Applicants are given only job related tests. 4. A background investigation is completed. In some instances, applicants may be referred to the Supervisor prior to Person- nel completing the investigation. 5. Personnel takes the applicant to the Department Manager for the interview. A. If the Manager is not satisfied with the applicant, is released and the Manager contacts Personnel with reasons for dissatisfaction. he the B. If satisfied, the Manager brings the applicant to the Personnel Department. The Manager and Personnel discuss and agree on the job offer to be made. No person under the age of eighteen (18) shall be employed by the City as a permanent full-time employee. IV. EMPLOYEE AT WILL ALL EMPLOYEES OF THE CITY, EXCEPT ELECTED OFFICIALS AND UNI- FORMED EMPLOYEESt ARE CONSIDERED TO BE AT-WILL EMPLOYEES AND SERVE AT THE WILL AND DISCRETION OF CITY OFFICIALS AND SUPERVISORS. NO EMPLOY- 5 . ,· : EE HAS ANY PROPERTY RIGHTS OR INTERESTS IN HIS POSITION WITH THE CITY. V. EXEMPT STATUS Under certain conditions, an employee may qualify as an "exempt .. employee. An exempt employee does not complete a time sheet and does not receive overtime pay. There are three classifications of exempt employees, as defined by the Fair Labor Standards Act: Executive -29 CFR SEC 541.1 et. seq, Administrative -29 CFT SEC 541.2 et. seq. Professional -29 CFT SEC 541.3 et. seq. Department Managers who feel they have an employee who meets the requirements for exemption should discuss this with the Personnel Manager. UNDER NO CONDITION SHOULD AN EMPLOYEE BE DECLARED EXEMPT SOLELY TO DENY THE EMPLOYEE OVERTIME PAY. VI, UNIFORMED EMPLOYEES Applicants for uniformed employment with the Fire or Police Department must take an entrance examination administered by the Civil Service Commission, unless otherwise provided for by law. Subject examinations are usually conducted on the first Monday of April and October of each year at a time and place designated in the announce- ment of the examination session or at such other designated times as determined by the Civil Service Commission. Scores obtained on the examination will assist in identifying the individual's position on the eligibility list for each department. Applicants are allowed to test for only one department '(Fire or Police), Eligibility lists are in force and e££ect for one (1) year, at which time all rights of priority cease. All uniformed positions are filled in accordance with the rules and regulations o£ the Civil Service Commission. All uniformed personnel hired by the City shall serve a one (1) 6 . ~ '. - ' I L • year probationary period unless specifically noted in a job descrip- tion provided in the rules and regulations of the department. All uniformed personnel promoted shall also serve a six (6) month proba- tionary period in their new position. VII. CLASSIFICATION AND PAY SCALE A new employee shall generally start at Quartile 1 of his respec- tive salary grade. If, however, the employee possesses special skills, education, or other exceptional qualifications for the job, the Mayor may authorize compensation starting at a higher level within the applicable salary group. VIII. PAY PERIOD AND PAY SCHEDULE Pay periods are bi-weekly consisting of twenty-six (26) pay periods annually. The last day of the pay period is Saturday. De- partment Heads are responsible to see that time sheets are turned into the Personnel Department by g:oo a.m. on the following Monday. Pay- roll checks are available to employees at a time designated by the Department Head. so as not to interfere with effective operation of the department. Payroll checks will not be issued at any other time unless in the event of the following: 1. Termination -Upon termination of employment, a check will be issued upon the request of the employee and approval by the Department Head. In the case of voluntary termination or retirement the check will be issued during the normal payroll period. 2. Extreme emergencies or death of an immediate family member when an employee has an extreme emergency or death in his immediate family which requires travel outside the state, a check may be issued upon request of the employee and approval by the Department Head, with each situation to be approved on an individual basis by the Department Head. 7 I r IX. OVERTIME COMPENSATION All required overtime will be computed at one and one-half times an employee's regular hourly rate, with appropriate approval from the Department Head. Exempt positions are not subject to overtime compen- sation. Overtime will be paid in the pay period which it is earned if the information is given to the Personnel Department by 9:00 a.m. on the Monday preceding payday. Otherwise, it will be paid in the fol- lowing pay period. X. RECORDING HOURS WORKED The normal work week is considered 40 hours. Naturally, the hours to report and leave must be set by the Department Manager since the hours vary according to the needs of the department. Each non-exempt employee is required to complete a time record each day for all hours worked. They also sigh the time sheets each week. Time sheets will be initialized by the Department Manager and sent to Personnel by 9:00 a.m. Monday of each week. An improperly filled out or incorrectly figured time sheet can be an open invitation to headaches, penalties and lawsuits initiated against the City by the Federal Wage and Hour Division of the United States Labor Department which periodically inspects payroll records. The week's starting date on a regular employee's time sheet should always be Sunday since our work week ends on Saturday, All elapsed time from the moment an individual actually commences work for the City until the time work is finished for the day, except for the deduction of time spent at lunch or dinner, constitutes a day's work. Arriving early or leaving late for the employee's own convenience is not to be included in the working time, provided that the employee 8 . ~.· .· performs no duties for the City during su c n interva ls. If an e11:ploye:e is late, leaves early, takes an extra long lunch hour, etc., entries should be made accordingly showing actual time on the job. XI. ANNUAL LEAVE All full-time (those who work at least 32 hours per week) em- ployees are entitled to annual leave after one (1) year continuous employment. Leave for City employees with less than one (1) year of service may be advanced in exceptional cases with approval of the Department Head and Mayor. Non-uniformed employees are entitled to forty (40) hours of annual leave after one (1) year; eighty (80) hours or two (2) weeks annual leave after two (2) years continuous service: one hundred twenty (120) hours or three (3) weeks annual leave after five (5) years continuous service; and one hundred sixty (160) hours or four (4) weeks annual leave after fifteen (15) years continuous service. Police personnel are entitled to fifteen (15) working days of annual leave annually; one hundred forty four (144) hours or eighteen working days of annual leave after five (5) years continuous service; and, one hundred sixty (160) hours or twenty (20) working days of annual leave after fifteen {15) years continuous service. Fire personnel are entitled to fifteen (15) calendar days annual leave each year; twenty one (21) calendar days of annual leave after five (5) years continuous service; and twenty eight (28) calendar days of annual leave after fifteen (15) years continuous service. Annual leave may be divided when it is in the best interest of the employee or the City upon approval of the Department Head. The Department Head is responsible to schedule each employee's request for annual leave so as to accommodate the employee's wishes, yet provide 9 .. I ~ =-~· efficient and effective management of the departmental daily opera- tions. Annual leave should be submitted a minimum of ten (10) working days in advance to be approved by Department Heads or supervisors for proper work scheduling/planning. This requirement may be waived at the bepartment Head's discretion if it will not affect the overall operation of the department. One week of unused annual leave may be carried over from one calendar year to the ne~t. Five (5) weeks of annual leave is the maximum an employee may accumulate. XI!. SICK LBAVB Non-uniformed employees: All full-time, non-e~empt employees shall accrue sick leave with pay at the rate of thirteen and 33/100 (13.33) hours per calendar month, twenty (20) days per year or one hundi·ed si~ty (160) hours per year. If unused, this sick leave shall accumulate up to a ma~imum of seven hundred twenty (720) hours. Uniformed employees: All firefighters and police officers shall accumulate sick leave at the rate of twenty {20) working days per year, beginning six (6) months after the date of employm~nt. Sick leave shall accumulate to a maximum rate as follows: All eight (8) hour uniformed fire and all uniformed police employees shall accumu- late up to ninety (90) duty days; and all other uniformed Fire Depart- ment personnel shall accumulate up to seventy (70) duty days. Time off may be charged against accumulated sick leave only for such days that a firefighter or police officer is scheduled to work. No such sick leave as herein provided shall be charged against any firefighter or police officer during any period of sickness, illness, or injury for any days in which said firefighter or police officer is not scheduled to work. 10 . · .... · ·: ., ... . . . ~ •' ': ·. If, upon retirement, any firefighter or police officer has unused accumulated sick leave, he shall be paid for such sick leave at the regular rate of pay in effect at the time of retirement up to a maxi- mum of sixty (60) days or the equivalent thereof. Provided, however, payment for unused sick leave in the case of a firefighter upon re- tirement shall not exceed three (3) month's salary. General provisionaa An employee mm:;t. hP. P.mployed for six (6) consecutive months before any sick time may be used. An employee absent from work due to illness shall not accrue additional sick leave for any month in which he did not actually work at least five (5) work days. AN EMPLOYEE ABSENT FROM WORK FOR REASONS OTHER THAN THAT EM- PLOYEES ILLNESS SHALL NOT APPLY THAT TIME OFF TO SICK LEAVE. The Department Manager will determine in each situation whether or no~ ~o authorize sick pay. An employee may credit sick leave to personal medically related appointments. HowP.vP.r, an employee absent from work for more than two (2) consecutive work days must bring a signed statement from a physi- absence. Any employee returning to work from an extended absence, major surgery, or some illness must present their physician's state- ment of release allowing that employee to return to work. Abuse of the sick leave policy may result in suspension or termination. Paternfty leave shall he given to eanh expectant father for one rP.t. i rP.mP.nt., llpnn rP.t. 1 rP.mP.nt., P.mpl oyP.P.~ w 111 hP. p.::~ f r1 11p t.o F: f xt.y ( nn) wnrkfng (rl11t.y) rl.::~y~ (m:.xfmllm of 4An hnnrF:) of nmtF:P.rl Rff!k lP.AVP., 11 In the event of catastrophic illness or injury to an employee, upon request by the employee, a City council member shall be selected by random method to act as chairman of a review board to approve or disapprove an extended leave o£ absence, with or without pay, to allow the employee sufficient time to recuperate from the event or trauma. The chairman will select three (3) Department Heads, one (1) of which shall be the injured employee's Department Head, to serve on the review board. The Mayor shall serve as chairman on every review board and the chairman shall vote only in the event of a tie. Medical verification will be required prior to approval of any extended leave. XIII. LBAVB OF ABSBNCS Benefits & Length of Service Rights Employees who are granted a leave of absence will maintain bene- fits and length of service rights as provided below: 1. All existing insurance coverage may be maintained during the leave o£ absence at the employee's cost. The employee must, prior to their departure, notify Personnel as to whatever insurance, 1£ any, thet intend to maintain and make arrange- ments to pay for the coverage each month. 2. Any vacation for which an employee is eligible and has not yet taken may be taken as an extension of their eligibility to continue on full pay while on leave or may be deferred until after their return from leave. In the event an em- ployee elects to defer vacation until they return and then does not return to work, the employee shall forfeit any vaca- tion pay which might have been accrued. 3. An employee departing on medical leave may elect the payroll until unused sick pay has been used. however, if they plan to leave and return in the dar year choose to keep their sick pay unused so available to them upon their return. 4. All full-time employees are eligible. XIV, MEDICAL LBAVB OF ABSBNCB to remain on They may, same calen- that it is The City recognizes that an employee may, of necessity for medi- cal reasons, be absent from their regular duties for a period in 12 excess of tr1e t''""' ;)eriods necessary t.u cv.c•:=l' Jllr:esses of a short- term nature which are covered by the illness allowance policy, A request for medical leave must be completed in order to be eligible. The City, therefore, has developed the following rules to govern all medical leaves of absence: 1. Procedure for taking leave except in emergency situations the employee must notify their Supervisor immediately upon their learning of the medical cond~tion which will necessi- tate a leave of absence and confirm this condition by pre- senting a letter from the diagnosing physician as soon as possible, but in no event later than two weeks after the initial diagnosis which shall contain information on the nature of the condition and anticipated dates of the leave of absence and any revisions therein within two weeks of the updated revisions. The City may request that any employee, whether or not specifically requesting a medical leave of absence, be examined by a physician chosen and paid by the City before granting a medical leave of absence or allowihg the employee to continue working in order to determine wheth- er and when the employee's condition requires that they cease active job duties. The opinion of the City's chosen physi- cian, if any, shall in all cases be deemed determinative of the employee's ability or inability to continue to work in the duration of the leave of absence. 2. Reemployment upon return from leave -it is the desire of the City to reinstate to their former position or a position of like pay any employee who desires to return to work after an authorized medical leave of absence. However, the City at its sole discretion and based upon its own determination of business necessity may at any time hire a permanent replace- ment to fill the position of an employee who is on · medical leave of absence. If, when an employee is ready to return from leave, their former position is vacant and they are still able, willing and qualified to perform the duties of that position, the employee return- ing from leave will be reassigned to that position. If the employ- ee's former position is not vacant or has been eliminated, the employ- ee returning from leave must notify Personnel in writing of their availability to return to work. Personnel will make every effort to reinstate them at the first available opening on the same or compara- ble job at the salary earned at their departure unless the employee wishes to waive the right to a comparable job at a comparable salary. 13 ! I . . ... -. . . . : . . , .. ... ~:: ".-.· .... -:: ,;r. • ,• •, i· . j •• l ..... , .. .. -.· : ::. .. .._ .. ·· . . .. ,. . ·. . ~· • ·~ 0 .. ' ~ L ·. r -~ ... . · · .... . . . : · . , : . ,., . .. .• ... .· . • ·:. .. .- ·t . : ·:. I ,. t'• .. I I . I I L ~ I,·: ·- . ~ ·.· ~-.... ·;;,_ ... ,; .......... , ·. ••· t-:,'•"' ......... · .. :_'· ·~ .. ..:.... .. XV. PROCEDURE FOR REINSTATEMENT An employee who is granted a medical leave of absence must be . examined by a physician and present a written report on their condi- tion no later than 90 days after commencement of such leave of ab- sence. If the physician's report indicates that the employee is able to work, the employee is expected to request immediate reinstatement. Failure to make such a request within two weeks of the physician's report will cause an immediate termination of all of the employee's rights and benefits under this Leave of Absence Policy including any right to reinstatement . If the physician's report indicates that the employee is unable to return to work, the City may, at its discretion, require that the employee be examined by a physician chosen and paid by the City. The opinion of the City's physician, if in conflict of the opinion of the employee's physician, shall be determinative of the employee's ability to return to work. Failure to report for such a physical within two weeks of the request to do so will be CAll~~ for immediate termination of all the employee's rights and benefits under this Leave of Absence Policy including any right to reinstatement. If the employee is determined by the above procedure to be unable to return to work after 90 days' absence, examination in accordance with these procedures shall be made every two weeks unless waived by the City • Waiver of one such examination shall not in any way be deemed a waiver of any other examination. Upon the determination at the time of any such examination, that an employee is able to return to work, the procedure for requesting reinstatement as outlined above must be followed if the employee is to avoid termination of all rights and benefits under the City's Medical Leave of Absence Policy. 14 .... . ·. ·: · .. ~ ...... ;:."\ ' . . . ·: .. ·"; ~ .. · .• · ... .· ;,, • ,1 : ... . ' : ·.:, :" ... ~ -~ .... -:·" ... ---. ~ =. ~ .: ... ' '· . '• ... . .. . .. ' .. : . . . . · ........ · ... '' ... '· .. ' .. .. .. ~ ... ~ . . ~ ... • .. .. ' I •', .. ,•'' .• ,. ... · .. ·. ·: ... ,._ "·1 ... 1 -• \ .... 1··: .. I .. .. I'' . : i I • ........ · .. ., _ .. :. ·.-···: .. ·. ··.-·:·. -"':.··· . ,., ... .; ....... , ':-~·-_,.,~;~ XVI. LIFB THREATENING MEDICAL DISORDERS The City recognizes that employees with life-threatening medical disorders, including but not limited to cancer, heart disease, and AIDS, may wish to continue to engage in as many of their normal pur- suits as their condition allows, including work. As long as these employees are able to meet acceptable per£orm- ance standards, and medical evidence indicates that their conditions are not a threat to themselves or others, Managers/Supervisors should be sensitive to their conditions and ensure that they are treated consistently with other employees. At the same time, the City has an obligation to provide a safe work environment for all employees and residents. Every precaution should be taken to ensure that an employ- ee's condition does not present a health and/or safety hazard to other employees or residents . XVII. MILITARY LEAVB All employees who are members of a Reserve Unit or the National Guard shall be allowed up to fifteen (15) calendar days per year to attend required military training. The employee must present a "Certificate of Attendance" signed by their military Supervisor upon return from the annual military guard duty. The City of Jacksonville has elected not to pay reservists or guardsmen while absent from City duties, but has elected to make up any loss of pay while attending said military training. Employees may elect to use vacation time for military training and receive regular City pay benefits. If a combination of vacation time/military leave is to be used by the employee while attending military training, all vacation time must be used first before utilizing military leave. 15 ' .... .. ····· 4. I ••a ' .:, .. 1 0 ·~·: • .•. _, . . ... ...... .. ._: . .. ,· .. .. ..·. ~ ... • • ~ • .. 0 ; ~ •• E111ployees shall submit copies of their military orders at least thirty (30) days in advance for military training, when possible. I. Employees must make every effort to attend week-end drill on his regular scheduled time off, so as not to interfere with their duties I .. as a City employee . . .. Employees must request, in writing, a leave of absence from their duties for any leave due to military service. While the City will I: make every effort to assist the employee in completing his assigned tour of military duty, the City cannot guarantee that the employee's I position will be available upon his return. However, the City will , •. comply with all federal regulations in its efforts to provide an employee with a comparable position upon his return. XVIII. LEAVB WITH PAY Employees shall be granted leave with pay a maximum of three (3) calendar days per year, upon approval of the Department Head to attend .. \ .. .. .. a funeral of a member of their immediate family . Immediate family , . •! , . ·. pertains to Spouse, Mother, Father, Brother, Sister, Mother-in-Law, .. I· . Father-in-Law, Grandparents and Children. Employees shall be enti- tled, upon approval of the Department Head, to leave with pay to ·' L attend a funeral of someone other than those mentioned above by using accrued annual or discretionary leave. Employees shall be granted leave with pay, upon approval of the Department Head, for attendance of workshops, seminars, meetings, etc., which pertains to their employee positions with the City. Employees will not receive compensation for travel time or seminar attendance time unless it is done so on a regularly scheduled work ,. day. Employees shall be granted leave to serve jury duty when selected .· 16 --. ... ~ ... : -·:::.:· .... =-~~-.. :·. ~ 4 ··, ... -· .... -.. ··· .-· ': : :·.~.~ '•": . · .... . . ... . ·. ' . .. ~:. . . . : . _ .. ·~~ ~-:;: . .:. .... :· ... . . ,, . : ··.-; ~ .,_ -· ... :. .. - I J I I' I " 1 .~ .. · .. ·-· ... : .. · . ... , . ; ...... , f ••. -·:..·~ .· . '. "I ... ,: -..._ ' ....... .. ...... -' :~_ .. _ .. : by the courts to do so. Bmployees shall receive their regular rate of pay during a period of jury duty on the condition they relinquish the compensation received from the Court to the City Finance Department so as to prevent duplication of pay during this period . XIX. HOtiDAYS All full-time employees shall be granted the following holidays with pay: New Years Day -January 1 Martin Luther King's Birthday -3rd Mon.in Jan. Presidents Day -Third Monday in February Memorial Day -Last Monday in May Independence Day -July 4 Labor Day -First Monday in September Veteran's Day -November 11 Thanksgiving Day -Fourth Thursday and Friday in November Christmas Eve December 24 Christmas Day December 25 Bmployee's airthday (employees birthday may be anytime after actual birth date with approval Head) taken on or of Department If a holiday falls on saturday, the preceding Friday is observed. If a holiday falls on a sunday, the following Monday is observed. XX. DISCRBtiONARY DAYS All employees are entitled to one (1) discretionary day off after five (5) years of continuous employment; two (2) discretionary days off after ten (10) years of continuous employment; and three (3) discretionary days off after fifteen (15) years of continuous employ- ment. 17 : ... .. · . , ··. ·: •• •• t .._I ~~I o •.-;,_ . . . . . ~ .· .... -._. .•• :·~'...~.~··· .... • •••. ,, •-••• ," -:~ :. • .: ;, •, · • •• ,. , .·.:·.·, :r, ... ,.,,_..,. :..••, ,· v • , ,, .. .... :.· , · .. -.. ·.-· .. Discretionary days cannot be accumulated and employees will not be compensated for unused days upon leaving City employment. Discre- tionary days will not be used in conjunction with vacation time or holidays and must be approved by the employee's immediate Supervisor or Department Head . . ; .. ·. Fire Department employees, other than those which work eight {8) . ', .. ' .. .. ' .. ·-· .. .. , • ~ ··~ .! .. ·.·. ....... .. I .. . ... ... I· I. ! '· '·· . _ .... 1:"· !;·, I'·• I ; . .. I hour periods, are entitled to a twenty-four (24) hour shift for a discretionary day. XXI. INSURANCE All full-time employees may participate in the City's group health insurance plan. The City pays a portion of all costs for the employee's insurance coverage as approved by the City Council each year. Employees may elect to participate in the dependent coverage at a rate to be determined by the City Council .each year . It must be recognized that rates change fr~m time to time, and employees will be appraised of nny ohangec upon receipt of information from the involved insurance firm. The City presently has elected to pay a portion of the dependent insurance premium and the employee pays the remaining amount. Details i" of the actual percentage split will be provided each year by the City [ .. '" '.: .. :' Finance Department and depend upon action of the City Council in its approval of the budget. An employee has thirty (30) days after employment to sign Up for f :: L~ health insurance coverage or annually at enrollment time. The month ,. of December is the City's annual enrollment time. All full-time employees may participate in the City's dental and accidental death and disability insurance programs as well. The City has chosen to provide these plans at no charge to eligible employees 18 ·. ··.·· ' ... '' •. ·. ·.· . .. -· . ' .. . , '. .·, ' .... ·. . ... ._ •.- .. ~ . ' . -:.. ,. ... ....... • J ' .. I .. t:: ! . ,• ~. •. ·.; ~ ·. -· ... -.. for a limited period as appro v ed by the City Co unci 1, yet "''".t--~ :.:,."ees understand these insurance programs are discretionary and are within the control of the City Council as to when and how they are offered to the employees . XXII, RETIREMENT SYSTEM All full-time non-uniformed employees shall participate in the retirement system. The City shall contribute at the rate designated by the Arkansas Public Employees Retirement System. For additional information regarding your retirement system, you are encouraged to read your retirement booklet. All uniformed employees are covered by state statute and should consult their respective Department Heads or the Jacksonville Civil Service Commission Rules and Regulations for information . XXIII. CREDIT UNION MEMBERSHIP Employees are entitled to Little Rock Air Force Base Credit Union privileges. Payroll deduction is available for this benefit. XXIV. JOB DESCRIPTIONS The format provided by Personnel for exempt and non-exempt job descriptions may differ, but their. purpose is the same . 1. The job description will provide the basis for determining the tasks, knowledge, responsibiiity, discretion, account- ability and other factors necessary for effective job per- formance. 2. The job description will be used as a basis for differentiat- ing the placement of the job into the various job groups. 3. The Department Manager will be responsible to insure that all jobs, tasks and positions in the department have been ana- lyzed and described in a written job description. These descriptions will be continually updated to reflect duties and responsibilities . 19 '\ ... : 0 •••• . - .... ... • I • '' ! ... .. . . ... ~ .. ~;-·. ·- I. l I' ,. ' .. I ' l· l , .. ' 1.' ... -_: . :~>-:: : .:.~ . . .' . ,. ·. . ... ·. ·. •. ·:.: -~~-:.·:_. :·. ·.:. ~ ~-' . . :-:' . -~ .... , __ ~ _."' ·.· ... _ . ..: ;. :: ,., : ,i. The Pe1·son1,e1 f1anager will review and determine the of each new or updateo job description to insure uniformity, clarity and thoroughness as well as to any irrelevant information. Such reviews will not content of the job. accuracy equality, eliminate change the 5. The job description should be used as one of the assessmen criteria for performance evaluations. Employees must famil iarize themselves with the content of their job descriptions . 6. To insure that employees are aware o£ the requirements of their jobs, the Department Manager must review the employee's job description with each new employee and with the incumbent employee when the job description is updated or changed. 7. When a new job is created, the Personnel Manager and the Department Manager will prepare a job description as soon as the functions of the job are finalized. XXV. JOB EVALUATION Once a job or change to a job has been described in a written non-exempt job description, the Personnel Manager will complete a job evaluation. The procedure will consider such job requirements as education, experience and complexity. It will measure degrees of responsibility to include need for accuracy, personal contacts, acces to confidential data and supervision requirements. A point system i used that is then converted to a salary group, The evaluation will be discussed with the Department Manager and differences reconciled. At that point, a job group has been deter- mined. XXVI. JOB GROUPS There are twelve (12) non-exempt job groups and three (3) exempt job groups. Each group has an assigned salary range. XXVII. INCREASE PROCEDURES If we are to accomplish our salary administration goal of paying our people fairly for their worth to the City, the decision to in 20 . _ ... : .. · ._. ·.·· ... ·. · ... : :': ... , .. ... . .. . ··---.· .. :· .. · . -.. . . . . ... ' ... : ,. . . . . ::! .... .. . .. : . 'i . ' · .... i I·" I .. ... ~ ;,I I '. • • '• I 't .. •,. .. ... ~. .. ~·~~~ .::~~1 ' ..... ·.· . .... . '·; ;, ... . ·: ' .. .. , • .• I '• ,I .. .·. I : .. : -,,I .. : : '• I I . . .. ·' ·. ... !··' .... . . . ~ . . ~ ·. . . . ~ : . . ·· ... ::· .... crease an individu~~·s salary becomes extremely 1mporLant. There is no policy of annual increase regardless of performance. XXVIII. EVALUATIONS It is the policy of the City that every individual employed by the City has the right to know exactly how his performance is viewed by his Supervisor. Effective supervision requires repeated and fre- quent oral and written evaluation. For record keeping purposes and to assist management in evaluating performance, a series of formal evalu- ations are used to supplement day-to-day informal evaluation . XXIX. NINETY DAY EVALUATION All employees will receive a written evaluation after ninety days of employment. This evaluation is so designated to allow: 1. The Supervisor to evaluate the likelihood of a new employee to adapt to the position for which he was hired. Many new employees have never actually performed the job for which they were hired. There is the possibility of a person being unsuited for a position. 2. The employee to evaluate the position he agreed to accept, He may find work conditions to be different than he perceived them to be . The objective of the evaluation is to help the new employee succeed in the work place. Accordingly, the approach to training, advice and correction is positive. The Supervisor creates an at- mosphere that contributes, in a reasonable and practical manner, to the individual's opportunity for success . Adequate training and assistance are provided. Because the ability to assimilate knowledge and apply it effectively varies be- tween individuals, the amount and type o£ assistance are adjusted accordingly, 21 ·, .. . . . .. . . ·_ ,, :.-~ ....... . • . -.._ · .•• ! : ·-.·-: • I : .. 1- . . . .: -. - t ol 'I .... ··..: . · ... . · '- ... ·: ·. ·. '• r - 1- '• . ·.-.·· I: -·· ~ . . ·. ' . ' ~ ·. ·:·· o o o I o o:. 0 o'•', I• : .... . .. ·. I . .· .. · . :.. Weaknesses in . .. . performance and/or attitude dle brought to individual's attention in the manner and detail appropriate for under- standing and self-correction. If the individual appears to have th1 potential to correct weaknesses, extra effort is given to assist th1 new employee in making the necessary corrections. When, in the judgment of the Supervisor, it is clear that prob- lems of attitude, performance, attendance or other weaknesses are not going to be corrected, and the Supervisor is satisfied that all rea- sonable effort has been expended to assist the employee, the employee is terminated . XXX. ANNUAL PERFORMANCE EVALUATION Each year on the anniversary of the employee's in-hire date, Personnel will forward to the Department Manager an "Employee Evalua- tion Form". Procedures for completion, review and signature are as outlined below. The form, completed and signed by the Manager, will be discusse1 with the employee. The employee will sign the form after the discus- sion . This signature does not indicate concurrence or agreement with the rating. It indicates only that the form has been reviewed by the employee. Refusal of the employee to sign the evaluation form will be cause for immediate dismissal. Completed forms are returned to Personnel for file. The performance evaluation is not a salary request, nor will a request for salary increase necessarily occur as a result of the evaluation. XXXI. WORKER'S COMPENSATION Employees injured on the job will be covered by the State Work 22 ..... . ' ... , ..... . ;:-: · ...... ~-->' .·.-._. ·. ·~. : ... • ~-f. • :. ·. ·: •, ..... ,··· ' . .. . ' . ... I h 'O •• : '-•.!-••• : ..... ! • ~!' .. • ·, • --:-' •••• "j• ::.-• -.: .. <: -~:.i:: -· ... t ..... •• . .·::.~~ ... ~ _:-:.~ :. . . . • _ .... •• j' •• ·~· •· •• ... :·.: ..... ? :: ~: :· '_; : ..... . ·.· .. _;·-...... . . ·. -~ .. .-. . -.. . . --~ .·• ·: ~ : ·- ·' .. · ... · ... '• . • • •• ;__..:t.' : ;-·-· . ~.. . . . .. .. . •' . ....... . -·.·, .. ~ ' • 0 •, ••• ' . . . . . . . . :':.~·.::-·'\:< ··; ·.· .. · .. . . . · .. .•. ·--:.·· . .. . . ; .. . . . ~· . ~ .. • .. '.·.-·. . '" .. ·· .. · ... . .. . .. .-.-.... :. ' ' ' .. ... . ; ,I ~ : ... :: . . . . -.· ~ ' ... ·,··· .. •.: .. ·:. ·-< .:_· ,-. ·: • ·-~ :.:· 2·.-' ·'·· -·:·'- er' s Compensation Plan for Municipal Employees. Any elilployec _;,jureci on the job must contact his Department Head immediately or as soon as possible for initiating proper incident or accident reports. All compensation under this plan shall be in accordance with the applicable laws and policies. Employees shall receive their regular rate of pay during a period of a worker's compensation claim on the condition they relinquish the compensation check received from the worker's compensation coverage to the City Finance Department so as to prevent duplication of pay during this period. Failure to relinquish the compensation check may lead to suspen- sion~ termination and/or prosecution . XXXII. UNEMPLOYMENT COMPENSATION Employees are covered in accordance with State Law. XXXIII. TRANSFERS AND REASSIGNMENTS When a vacancy occurs in any department, other than Fire and Police, any employee in any department has the option of requesting a transfer to fill the vacancy. Upon approval of transfer, an employee will not lose any accrued benefits. No uniformed person in the Fire or Police Department shall be transferred from one department to another . XXXIV. RESIGNATION All employees will submit a notice of resignation to their re- spective Department Head at least ten (10) working days prior to the effective date of separation. Failure to comply will result in loss of any accrued annual leave . 23 ·. . : .·· .... ·-. I • r··. . . . . · .. .-, I . .. \ •' .: .. --· .... .· .. __ .. XXXV. REHIRING Any employee who is rehired after separation from City service in good standing shall receive credit for all accrued sick leave ana annual leave, provided the employee was not paid for the accrued leave at separation, if the employee is rehired within one (1) year from date of separation. However, for purposes of seniority, the number of seniority months will be adjusted by the number of separation months; for example, if an employee resigns from the City and is gone for three (3) months before being rehired, his number of seniority months will be three (3) fewer than if he had not resigned. Individuals desiring rehire for a uniformed position with the Fire or Police Departments must submit an application to take the entry examination. These exams are administered the first Monday of April and October or some other designated time. Said requirement may be waived by a majority vote of the Civil Service Commission upon the request of the department's respective Chief . XXXVI. JOB POSTING The City wants to reduce the chances that an opening may be filled by hiring when an existing employee possesses the requisite skills and qualifications and wants to be considered. When an opening develops the City will try to fill the position from within the department. Failing this, the City may transfer an employee from elsewhere in the City that has the necessary skills and qualifications. These in-department and intra-department moves will be made without regard to length of employment. Only in those rare instances where two employees are equally qualified will tenure be considered. If management determines that employees within the department or elsewhere do not appear to meet the job requirements the position wil: 24 ..... ~ . . •, . . .. . -~. . . . . .. i •• ... ------ . . . '~ . :" ....... ~: .. '. . · :. 'i .: :,j .. . .. . . .. ~ ,., I ·'. .. .. ... ·: ·. ... -· · ... ' ... "' ·-·.~ '• . . . . . .·. .. .... ;.._ .. ~ :·· : • I ' • • '"' '~ 'o ..., ... I I o , ·. be "posted" on the employee bulletin board and sent to each depart- ment . The purpose of the "posting" is to make sure that prior to hiring from outside, employees are aware of the position and have an opportunity to present their qualifications • Employees who believe they are qualified must: 1. Apply with Personnel within three (3) days of the job being "posted". People on vacation, in hospital, etc. may apply as soon as they return to work and the three (3) day limitation may be waived. 2. Have performed satisfactorily in their present position for at least six (6) months. 3, Advise their Supervisor of their intent to apply. While every effort will be made to promote from within, in the final analysis, the City at all times reserves the right to transfer or hire the person they deem to be best suited to the position . XXXVII. GRIEVANCE PROCEDURES FOR EMPLOYEES All employees are urged to discuss problems relating to their employment with their Supervisor. However, employees who believe their grievance has not been handled in a satisfactory manner may pursue it further by adhering to the following: 1. 2 • 3, File a written grievance with your Supervisor within ten (10) calendar days from unsatisfactory discussion date. If no satisfactory action, proceed to number two. File a written report to your Department Head within ten (10) calendar days or twenty (20) calendar days from original unsatisfactory discussion date with Supervisor. If no satis- factory action, proceed to number three. File a written report to the days or thirty (30) calendar factory discussion date with have the final word regarding action shall be taken against ance submitted in good faith. Mayor within ten (10) calendar days from the original unsatis- Supervisor. The Mayor shall any grievance. No punitive an employee for filing a griev- Uniformed employees' grievance actions and procedures are gov- 25 .. .. ~ :. : ... . : :·. 0 ... .. :.· -. . . . ,"' .... ~ . : . = .. · .. . ·~ ... ·:: ...... -.. .. ,• I • .. :-• ... ' ... : .. . '· I • · .... : · .. .'··. ~. . . .. ... · . ·· .... ·· ,r . •' ' .. I·· . ·~ : -· . . . ~ .•• 1 ::· ' .. - .·· I I ' ! . I •' ·.• --·. . ..... -'•' .. : . J •• \' \ :; '·~ . . . . -~ : . ,.:, ·, '• .... ei-ned solely by the r•JJ es and reg1JJ "'·tions as promulgated by the Jack- sonville Civil Service Commission. XXXVIII. DISCIPLINARY ACTION FOR BMPLOYBES The Mayor, his designated Agent and/or Department Head may take disciplinary action against an employee when the actions of an em- ployee warrants such. The action may be in the form of a verbal reprimand, written reprimand, suspension from five (5) to twenty (20) working days without pay, or dismissal from City employment. A writ- ~·: ten reprimand and/or suspension shall be retained in the employee's file. r.-All written action shall be signed and dated by the employee and Department Head. Refusal by the employee to sign a written repri- mand will result in immediate dismissal. Any employee who has been disciplined can appeal the action taken by presenting the Mayor with a written request for review within five (5) working days from employee's official notification. The Mayor haF ., ('·~ final authority regarding the disciplinary action taken against al~ I . -,.. ~ f employees and his decision shall be in writing and made available to the D~va1·LmenL Head and the employee. r ·', i Uniformed employees disciplinary action and procedures are gov- - erned solely by the rules and regulations as promulgated by the Jack- i· I ,,. sonville Civil Service Commission. I I ~ ' XXXIX. TERMINATIONS I L There are a great many situations in employment that lead to charges of discrimination, improper pay, unfair treatment, etc. None, ~ however, carry the potential for a law suit that resignations and I dismissals do. It is imperative that proper procedures for termina- tion of employment take place. 26 ' ! :·. · ..... ·~· . .. • .. . ... •, -. · . ... · . . . .. .•. . ..~ .. ... ; .. • • .t'• ... ... .. :·. •• •• ~! .. ·· ..... . ... .'.·· ..... . : .. _ • r .... · . . . . . . ... '. . .. : .. .. I . . · .. ·. , .... ..., , ,; ~-:-.. ~-.... : .. · .. ·::; ·, . '-. . ... XL. RESIGNATIONS ;.,.· ,. An individual does not resign from a department, their employment with the City . _::. ·.· ....... :· ,• .. ·.·. . · ... : they resJgn When an employee advises his Manager of his decision to resign, the Manager should: 1. Obtain a written letter of resignation containing necessary in f o r mation for dealing with later claims of unemployment c ompensation . 2. Advise the employee of the status of his fringe benefits such as insurance, etc . 3. Arrange for City property to be returned. 4. Arrange a time and date for exit interview. 5. Get with Personnel to arrange replacement by promotion, transfer, or in-hire. XLI. DISMISSALS Rather than a failure on the part of the employee, the Manager should look on a dismissal as a failure by the City and specifically the Manager's ability to supervise . Of all the actions involved in termination, the dismissal deci- sian is the most critical. From time to time, an offense of such serious nature will occur that dismissal is the only acceptable immediate course of action. These include theft, refusal to carry out reasonable instructions, fighting, being drunk on the job, etc. In such instances, the Department Manager, the Personnel Manager and the Mayor will discuss the offense and agree on dismissal action. In most instances, however, the dismissal is not based on one flagrant action. It is usually the result of repeated offenses where verbal and written reprimands and/or plans for improvement or disciplinary probation have not achieved the desired results. A Manager contemplating dismissal 27 .. ~ · .. ····· .. . -.. ..: •-:!• . . ... j. ".· .. k, -:.::.' .-_ .. : :.'": .. .: .. ·: .. . : .. ····-.. s h o ul d u se the follo wi n g check list. It is the check list used b y EEOC wh e n inv e stiga ting ch arges of discrimination or unfair treatment : 1. Was there a rule? Can you prove it? 2. Did the employee know the rule? Can you prove it? 3. Was the rule broken? Can you prove it? 4. Was the employee warned? Can you prove it? 5. Has the rule been enforced equally? Can you prove it? If the Manager is satisfied that he could provide positive re- sponses and proof on all questions on the check list, he should dis- cuss the situation with the Personnel Manager. If it is agreed that dismissal is the appropriate course of action, it is recommended that the notification of dismissal to the employee be done by the Personnel Manager, XLII. TERMINATION PAY Many employees will expect to receive "severance pay" upon dis- missal. They may insist that some law requires such pay. There is n • such law, and the policy of the City is to spend it's salary dollars on it's satlsfaaLorily performing employcco rather than awarding thAm . . . • t;.'--: .' · -·.rtf . as a bonus to the unsatisfactory employee at dismissal time. • 1 XLIII. PAYMENT OF ACCRUED VACATION As in the above case, some employees may feel the City has a legal requirement to pay in cash for any unused vacation. No such . . ' requirement exists . If it is determined by the Mayor that the em- ployee will be paid for accrued vacation time, then vacation pay will be prorated according to anniversary date of the employee. Employees dismissed for flagrant offenses such as theft, misappropriations, etc. will normally not be paid vacation pay. In all other instances, thP decision to pay or not to pay accrued vacation will be reached by th 28 :. ,., ... ;::..·.::•:'-. '"y .. ·.::.... • . .. ~ ':":·~~;·· ~:_::i-: :·:~ ~:·_ ~;-. . ··~ -~ ·::~ .. " .· --.... ... •. •· . !_:71 ·-:..·" ... •."o:, I .oil • • I•.,, I ·~· . -.. ·· ... ; ,: .. ~.:· • : ••• ~ "! -·• •. . •. o I ··:··j '··· ... I • . . ' ·: ' 1 .. -... · . ··. ... .. .. :. f: .·~·J . .' 5-~ .. :. ~ ':.•~: 0 • 0 a~ -... " . ~ ' -:-~. • • • . • '.i . f ·.:~. ::. . ~·.: . i )' o' • • lit I . . -· . .. . ·.. . ~ . t ~ ~ ••• ·:· ~.::/· ':' ·- .. ,. . ; .. · ... . . . -.. •,. :=-· .. •'" ..... : ...... .... . ... . . · .. • • ~·• I . ; ' ... I. Li I l ' . . • I ..J .I ·.:: -: ·.·· . . . . ' . '•: ,,, . · .. ·.:: ' ~· . ...... • .· .. ••tr- Mayor, provide~ a ten day written notice has been submitted by the employee . XLIV, PERSONNEL FILES Confidential files shall be kept for all employees and shall contain pertinent information including, but not limited to the fol- lowing: application for employment, tax information, commendation letters, job description, evaluation forms, reference checks, and disciplinary action taken (if any). Employees may examine their file upon request and under proper supervision. No other person (except the employee's immediate Super- visor, Department Head, or the Civil Service Commission in regard to Civil Service employees) may see an employee's file unless a written request to examine such is signed and presented to the Personnel Department. The requesting party shall also acknowledge review of said file by signing an entry card attached to any employee file reviewed. Any authorized removals from the employee's personnel file must be done so by the responsible Department Head . Distribution of Personnel Information It is the policy of the City of Jacksonville that no information concerning past or present employees should be given out by any member of any department. All personnel inquiries should be directed to the Personnel Department • XLV. CLAIMS FOR DAMAGE TO OR LOSS OF PERSONAL PROPERTY Claims for personal loss while in the line of duty will be sub- mitted to the Department Head within forty-eight (48) hours or the earliest time possible for consideration and action. 29 6 :,.•. ~-· • 6 .·' ~· ~·· . . . • .. .. · ... . ·: .. .. . . : . · :-.:. . . ... ~: .. . . .. .. ,,,r . :~·: .. .. l.' . ·. . . . ·; . .... . .. ·. . . ..-. . . . . . ~ ... •·. •.-.. ~. ' . . .. Lost or damaged personal items must be itemized and the list accompanied by a statement from a company or business repairing or replacing such items with its appraised value . XLVI. CITY EQUIPMENT No City equipment shall be used for personal use and shall be reserved only for use while performing work related duties . The City does not carry collision insurance; however, the City is self-insured in this area. The reimbursement will be the responsibil- ity of the City unless employee negligence is involved in the incident as determined by the Department Head, at which time a review of the accident/incident shall be made by a five (5) member panel of City employees, three (3) selected on a yearly basis by the Mayor, and two ; (2) selected by the individual employee involved in the incident . ... Fire and Police Departments shall set up a board for each respec- tive department for review of incidents involving employee negligence . Said review boards shall operate under department rules and regula-.. tions. XLVII. INCLEMENT WEATHER I DISASTER Employees unable to report to their duty assignment due to in- clement weather or disaster, etc., must notify their Supervisor as soon as possible for proper instructions. It must be recognized that certain essential personnel are expected and required to report to their duty station because of the nature of their work and should attempt to do so if at all possible, In the event it is impossible, it is imperative that the employee attempt to notify his Supervisor through available means. No extra pay will be given for those who do report; however, those who cannot report will not be required to use 30 ·:··::~:·t!:.;.~~·:. -~ • ~ •. ! ... ~···; -~~· .. • ...... · ... ·. ,, ·.· ... ~:~: .... .:::.: .... ,, \:-.,•, ·•.: • I -~~--~ r. ~:. :·: •• , . . ~ ...... . • ... ~. ,_ .... · :·: .... . .. ,. ,., .··.· -:·. ~ ,t ... ,1 • • ...... .. ~ . ·.: .. . . . ·. . -.~ .' ... . ·:·. ·;··· · .. . " . .. •... .. . .... ·. : :·.' .: :: ,, .... . . ' ~ ... ';· ... : I I . · .. I ,1'· t •• • '• ·•; •; ,··. • •• r '.{''". ·. . . : ·:· :. ··. ., :. ; · .... , ~-. . . . . .... .. ·· ... ,·· .. .::_~-;~"'":·:.:~.:: .: -~-:.~_·· .. ~ · .. , ." ........ ·.,·(· . ·"'""·' \::,· .. · .. ·;· ' '4;~, . : .· . . . ~ .. . ' .· ·•. ' . \ : I ', * . .~ . .. '• ·; .. . ·: .. . .·' ' ... \' . .· . • " r-..•.. · • .. ! 0 ·.' . ... ·.:' .: .:..: ·.: .: ,· ...... , _: ~ ' : ~. . .. • .. .. . : . -~ . . .... ,• .... __ _..l .. 2.1~nua.l lea\'?-or discretionary leave. If it is reasonable that an employee could have reported for duty but did not do so. he must take annual leave or discretionary leave for the time off. XLVIII. OUTSIDE ACTIVITIES AND EMPLOYMENT No employee may engage in outside activities and employment which would constitute a direct conflict of interest. An employee who performs outside activities and employment (moonlighting) must first obtain approval from his respective Depart- j ment Head if the new activity might interfere with his work duties . . . No outside activities shall interfere with the regular City duties of an employee and shall not affect the efficiency and performance of the employee in his work for the City. o, XLIX. POLITICAL ACTIVITY No employee may seek or hold an elected or appointed position in the City which would constitute a direct conflict of interest. A direct conflict of interest is that which would interfere with regular work duties or that which is prohibited by law. An employee will not be allowed to actively campaign for any candidate during duty hours. (Hatch Act. Chapter 15 of Title 5, United States Code.) No Civil Service employee shall be connected with any political campaign or political management except to cast their vote and to express their personal opinion privately. (Hatch Act, Chapter 15 of 0.- Title 5, United States Code.) ,, L. TARDINESS I : l ~ Non-uniformed: be Non-uniformed employees are expected to at their duty station ready for work at the beginning of their tour of duty. If not, he is considered tardy. For unexcused tardiness, 31 ./ l-: . . . . I r. r-.· I •.· . .. · .. . .· ,. . :·; .• .. ~ ·~: ' ., - employees may be allowed ~o take com ~~nsatory leave, annual leave, or leave without pay to cover this absence. Unjustified or repeated tardiness may be cause for disciplinary action and will be made a part of the employee's performance evaluation. Fire personnel: Tardiness will not be allowed for Fire Depart- ment personnel. The nature of the work involved dictates that Fire Department personnel must report for duty on time based upon Fire Department's rules and regulations. Police personnel: Members of the department shall be punctual in reporting for duty at the time and place designated by their command- ing or superior officers. Failure to report promptly at the time directed will be deemed neglect of duty and made the subject of charges and disciplinary action. LI. MISCBLLANBOUS PROVISIONS All rights, privileges, and working conditions enjoyed by the employees, as set out herein, shall remain in full force and shal remain unchanged and unaffected in any manner until amended by two- thirds (2/3) vote of the City Council. All employees are expected to keep themselves both mentally and physically fit and to dress and act in an appropriate manner. Addi- tionally, all employees are expected to keep their personal finances in good order. An employee's personal responsibilities are his own and not the taxpayer's. If the City is required to address personal problems, the responsible employee will pay the actual costs incurred to do so. The City of Jacksonville realizes that its greatest assets are its employees. A certificate of service is awarded to employees after one (1) year of continuous service. Service pins are awarded to employees who have completed five, ten, fifteen, twenty, etc. years o 32 ~· .. ··· ~~.--··~ . :·: .. •, •. a ,-·•., .... ·.·· ·. ,'".: ·-,·· . : .. ··.:.:i .. · .... o..:.· '1 -.·· · ... · ... ...... '.· . :.· .. -. ~ . . .· ~ .. ··.· I • • o !:: •• '• .... ,:• .·. ' . . . ... . .. .. '. ~ ·. · .. _. : J·:: ,; .. ' . ... -; ~ ....... . -· . ~ ...... ...... ... .. -· .. . . , . ~ ~ .' . ' ~ . . · ....... . · "' ... . .. .. •. ~ 'o I::.... :··.-" , .... . ... / • .' .. :. #.- ',; :-.-·· •' . ·. -.'.····'-.· .--.~ .. _; ::; .. • ,,,••, ,"!:'I ', •'•,'• I .. · .. -.•;-.· .. ·.' contin1...'":::'1JS service to the Cit:'. The Police and Fire Department employees are also governed by the rules and regulations set out in their ''Procedures Manual" and any and all applicable rules and regulations from the Civil Service Commis- sian . LII. NARCOTICS POLICY The image of the City is critical to that City's continued !. growth. Any member of the City's staff who is arrested for possession, use, sale, etc. of any illegal form of drugs will be immediately placed on leave of absence without pay. If a conviction results, the person will be terminated. If the person is not convicted, they will be reinstated with full back pay for their leave of absence. Part-time employees will receive no back pay, LIII. WEAPONS Other than those authorized by the Personnel Manager, no weapons of any sort may be in the possession of any employee while working for the City. A weapon is construed to be an object which, in the opinion r of the Personnel Manager, could be used to harm someone . '-· LIV. TELEPHONB USAGE For obvious reasons it is important that personal use of the City's telephones be limited to emergencies or unavoidable necess1- ' . ties. l It is each Supervisor's responsibility to exercise reasonable control over employee's practices in this respect. 33 ' . '··· . :' .• I,.,. :. :·l •• :. / ...... ·.:·.: ... .,.: .. , .. ·.· .·. -:.:· -;, ·.:-.': .. · . ·· ........ ,, .. .. : .' ,• .. · ... '.::.· .. ..__.-... ''···· . .... · ' ~ -:.• .. ·: .. • . . r· ·. ... ..... .. . , ... I· ~· : ! .1 '·' LV. DRUG FREE WORKPLACE The City of Jacksonville is establishing this policy to address procedures for a drug free workplace. Ordinance #901 (Personnel Policy Handbook} has been amended bj Ordinance #911 to include condition of employment for public employees so as to establish a drug free workplace. A copy of this Policy and Ordinance shall be posted at all City offices and facilities . Definition Controlled substance is as defined by the Federal Controlled Substance Act or similar State Statutes. Alcoholic beverages is defined by State Law as any beverage that is intoxicating, or any alcoholic beverage with greater than 3% alco- hal content . Reasonable suspicion is defined as a belief based on objective facts sufficient to lead a reasonable, prudent person to suspect tha i an employee is under the influence of a controlled substance or an alcoholic beverage Ro that the employee's ability to perform the func- [~ tions of the job is impaired or so that the employee's ability to perform the job safely is reduce, General It is the policy of the City of Jacksonville to maintain a work environment free from the unlawful manufacture, distribution, dispen- sation, possession, and effect of alcoholic beverages. The City of l ; Jacksonville recognizes that drugs and alcohol impair employee judg- ment, may result in increased safety risks, hazards to the public, employee injuries, faulty decision-making, and reduced productivity. The unlawful manufacture, distribution, dispensation, possession 34 . '• . • I ,"' ... ;. .... . ,, . ... t. ••• '» '· ~ . . '• .· .. .. .· .. :~~ ... . ·~ ·.:.: ·: ::~~\ ~ ... I I' . . . ....... : :.~ ·-·-· ... · ... ; .... oc :.•;;: H a cont ro lled subs ~~.:~;:;e o r the possession or use of an alco- holic beverage by an employee while on duty or during lunch or other breaks or at any time while the employee is on a City work site or on City working time or any time while using a City vehicle or other motorized equipment is absolutely prohibited . Any employees convicted (a finding of guilt, including a plea of guilty or nolo contendera, or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of federal or state criminal statutes) of violating cri~inal statutes pertaining to controlled substance or alcohol, regardless of time or location, must immediately (no later than five (5) days from the date of the conviction) report the conviction to their Supervisor. All employees using a prescription or non-prescription drug which may in any way effect their job performance must promptly notify their Supervisor in writing as to the possible effects of such medication on the performance of the assigned duties and related physical/mental ~ capabilities. A City Department Head or Supervisor may require a physician·s statement if the employee indicates that there is a need to use a prescription or non-prescription drug for four (4) days or longer. Observations which constitute a factual basis for determining reasonable suspicion may include, but are not limited to: the odor of an alcoholic or intoxicating beverage; erratic behavior; violent mood swings: excessive absenteeism, including tardiness: a medical emergen- cy which could be attributed to substance or alcohol abuse; physical on-the-job evidence of substance or alcohol abuse: documented deterio- ration in job performance; apparent lack of motor skills or lack of physical coordination; or an accident which is caused by the apparent action or inaction of the employee. 35 I·. r.: -...... r-· r. f , .. . . .,. .. . ' .: ~-. . . ·-. ''-t• • f , .. ' t ,.,. "• ....... , o • ':_! I '' Procedure Effective September 21, 1989, if a City Department Head or Supe. visor has reasonable suspicion that an employee, at work or when reporting to work, appears to be under the influence of a controlled substance or an alcoholic beverage and therefore appears to be im- paired and unfit for duty, the employee will be required to consent to a drug/alcohol test. If an employee refuses to consent to a drug/alcohol test, this shall be grounds for disciplinary action, up to and including termination of employment. dent, 1. The Department Head or Supervisor will describe the incident, in writing, documenting the circumstances leading to the conclusion that a drug/alcohol test is necessary. Such documentation will include the date, time, place, description of the incident and statements of any witnesses. Any other evidence such as drugs, drug paraphernalia, containers, etc. will be collected. 2. After documenting the incident, the Department Head will contact the Mayor, or his designated representative, to determine if drug/alcohol testing is appropriate, and if appropriate, to arrange for testing, immediately if possible. If drug/alcohol testing is appropriate, the Department Head or Supervisor will transport the employee to a drug/alcohol test collection facility. The drug/alcohol test ruay be a type based on urine, breath or other type of sample as appro- priate. After testing, the employee will be transported home by his Supervisor or relative and told not to report to work until the results of the test are known. If the employee's Supervisor reasonably determines that the employee is incapa- ble of being managed, the Police Department or other govern- ment agency may be contacted for assistance. Effective September 21, 1989, in the event of a workplace acci- not necessarily resulting in an on-the-job injury, a City De- partment Head or Supervisor may require those employees in the work group experiencing the accident to submit to a drug/alcohol test under the guidelines set forth above for reasonable suspicion ~esting. 1. Additionally, a City Department Head or Supervisor may duct a thorough search of any City property at any time especially when employees in a work group experience accident. City property includes, but is not limited City owned or leased buildings, parking facilities, vehicles or motorized equipment, as well as lockers desks. 36 con- and an to, City and ·. .·' ·.:· ... ·. ·:·· · .... -': .. :: :: ·-~. ··l···· .. • . . ..... . . .. . :· .... .. .. . • -. ·:r· • ":: ~ . . ,~~.: ~- ... :··:-. ... -.. .... · ~ .. · . . -·· '. . . .. -.. ~. · .. . '-:.: -. . .. .. : ~ ~:·_ '• .. ~··· . ·, . :~ . -,· . .. ·.: ' I • ~ o I • ~., :_:.!. ; . . ... : . . ·, .. .. ...... . : "~-_ .. ~ . . : ·; ...... _: . .. '·: .:·-. · ... : 1. • . ··:. ' . ~: . . . . ··. . -· ..... . • .. r • I . .. .. ,,_. •;, "'.;,; .. I . .... ~ ........ ;. ' .. --·,;.:.:. ••• •I • 2. The personal property of City employees may also be searched if the employee's personal property is on City property. City employees are hereby notified of such provision and are hereby deemed to consent to the search of any items or per- sonal property brought upon City property. Whether or not a consent form is signed, any information obtained which may relate to violations of federal or state criminal statutes will be transmitted to the appropriate law enforce- ment agency, Ordinance #911 shall become a part of this Policy and this Policy shall run in accordance with the intent of said Ordinance. Although this policy deals primarily with on-the-job violations, nothing herein shall be deemed to allow off-duty use of drugs or alcohol in an illegal manner, and any such illegal use may result in disciplinary action, including termination. LVI. EQUAL OPPORTUNITY POLICY It is the policy of the City to implement, affirmatively, equal opportunity to all qualified employees and applicants for employment without regard to age, race, creed, color, sex, religion or national origin. Positive action shall be taken to insure the fulfillment of this policy, including; 1. Hiring, placement, upgrading, transfer or demotion, 2. Recruitment, advertising or solicitation for employment, 3. Treatment during employment, 4. Rates of pay or other forms of compensation, 5. Selection for training, 6. Termination • This policy is consistent with the requirements and objectives set forth by the Presidential Executive Orders . Our objective is to obtain individuals qualified and/or trainable for positions by virtue of job related standards of education, train- ing, experience and personal qualifications. 37 l ·,: .: I • , I . . .· ' ,· . ' • ' y T ' , ...... I .. t .. ·.:·' ........... . ... -..... ' ....... Responsibility for insuring compliance and implementation of City's policy on equal employment is assigned to the Personnel Manag- er. The Mayor will review this policy every twelve months and measure l· the results against these stated objectives. ! • .. l .. . - LVII. SEXUAL HARASSMENT It has long been the City's policy that all employees have a right to work in an environment free from any type of discrimination, including freedom from sexual harassment. Our policy on this subject is as follows: 1. The City prohibits sexual harassment of employees form. Such conduct may result in disciplinary action and including dismissal. in any up to 2. Specifically, no Supervisor shall threaten or insinuate, either explicitly or implicitly, that an employee's refusal to submit to sexual advances will adversely affect the em- ployee's employment, evaluation, wages, advancement. assigned duties, shifts, or any other condition of employment or career development. 3. Other sexually harassing conduct in the work place, whether committed by Supervisors or non-supervisory personnel is also prohibited. This includes: repeated offensive sexual flir- ~dLions: advances: propocitions; continual nr repeated verbal abuse of a sexual nature; graphic verbal commentaries about an individual's body; sexually degrading words used to de- scribe an individual; and the display in the work place of sexually suggestive objects or pictures. 4. Employees who believe they have been subjected to sexual harassment should inform their Supervisor (or the next level up if the Supervisor is involved in the act of harassment), or the Personnel Manager. No retaliatory action will be taken against any employee registering ·a complaint of sexual harassment. Complaints will be examined impartially and resolved promptly. LVIII. AFFIRMATIVE ACTION PROGRAM The City has an established policy of Equal Employment Opportuni- ty with respect to age, race, creed, color, sex or national origin. We expect all management officials to set an example for the City by intensifying their efforts now and on a continuing basis to attract .. ,•. . ·..: ... ::. ·:~ ~-::: '• .. . . .. \ .. , -....... · .. :._ .. :. ! .. ~ ... . :" .\ . :-.· ·.: .. . I • 0 o .... -... ; .. .. -;· .... . . '· . ... ·' : ··.: : ... , · ... ·i ·.· ... ·. . · . .... ·; ... . . .. ... .. .. .. -: ' . •,; '·. ~- j .. . ' -~ ,, '· . ( - .. •''· ' .... ~.. . ... ' . ";,,• minority group applications for white collar workers classifications, such as clerical, technical, professional and administrative posi- tions. We expect each Department Head to review, quarterly, his present personnel policies and practices to assure that Equal Oppor- tunity is being actively implemented and that no employee or applicant for employment shall suffer any form of discrimination because of age, race, creed, color, sex or national origin. Dissemination of Policy Employees will be reminded of the City's written statement of policy by: 1. Distribution annually of policy statement to all management personnel with the responsibility for implementation and administration of said policy, 2. Description of policy by publication or reference in all issues or re-issues of employee handbooks. 3. When appropriate, publicize the Affirmative Action Program and such activities through news stories or other articles in City publications. 4. Detailed discussions at management conferences such as super- visory meetings. 5. The orientation program for new employees, in all departments and at all levels, will give renewed emphasis to the City's Affirmative Action Programs . Employment advertisements will contain assurance of equal employ- ment opportunity, All employment and recruiting sources where jobs are listed by the Ci : :11 be reminded of our policy, both verbally and in writing. No . es will be posted on Bulletin Boards, in locations where applicants are interviewed. These will inform employees and appli- cants of their rights under the Civil Rights Act of 1964 and appropri- ate Executive Orders and their amendments. 39 I l I- ,. ·-· -· -· .. •.·.:.· ... ·-· -' . . ~ . ,•, •. . j !. .. . . . :. ...... . I ~ •• .. ... Responsibility Responsibility for the City's Affirmative Action Programs i1 assigned to the Personnel Manager. He has the total support of thf management of the City in executing this assignment. His responsibil- ities include, but are not limited to the following: 1. Developing policy statements, Affirmative Action Programs, internal and external communication techniques, 2. Assisting in the identification of problem areas, 3. Assisting line management at arriving at solutions to prob- lems, 4 . Designing and implementing audit and reporting systems that will: 5 . A. Measure effectiveness of the City's programs, B. Indicate need for remedial action, C. Determine the degree to which the City's goals and objectives have been obtained, Serve as liaison between the City and enforcement agencies, 6. Serve as liaison between the City and minority organizations, women's organizations and community action groups concerned with employment opportunities of minorities and women, 7. Keep Ll1e MayuL · inforn1etl of latest developments !n the entire equal opportunity area. Line responsibilities will include, but not be limited to the following: 1. Assistance in the identification of problem areas and estab- lishment of local and unit goals and objectives, 2. Active involvement with local minority organizations, organizations, community action groups and community programs, women's service 3 . Periodic audit of training programs, hiring and promdtion patterns to remove impediments to the attainment of goals and objectives, 4. Regular discussions with local Managers, employees to be certain the City's policies lowed, Supervisors are being and fol- 5. Review of the qualifications of all employees to insure minorities and women are given full opportunities for trans- fers and promotions, 40 . ' ... ... • • • ·-· I • ~ ~I ,'o I .. . ~ .. . ' . t I J' ... 'I . ' '' ., . . '" ',. ' .. . . -: . . :·.· '. I 10 ~1. •• •,~ I • • o • .... .-· .. · .. ·-. ·.· .: .. •' ity be 6. Career counseling for all employees, 7. Periodic audit to insure that each location is in compliance in areas such as: A. Posters are properly displayed, B. All facilities which the City maintains for the use and benefit of it's employees, are in fact desegregated, both in policy and in use, C. Minority and female employees are afforded a full oppor- tunity and are encouraged to participate in all City sponsored educational, training, recreational and social activities, 8. Supervisors will be made to understand that their work per- formance is being evaluated on the basis of their equal opportunity efforts and results, as well as other criteria, 9. It shall be a responsibility of Supervisors to take actions to prevent harassment of employees placed through affirmative action efforts. Recruiting Continuing emphasis will be maintained in actively seeking minor- applicants. Procedures to accomplish this will include, but not limited to : 1. All personnel involved in the recruiting, screening, selec- tion, promotion, disciplinary and related processes will be carefully selected and trained to insure elimination of bias in all personnel actions. 2. Organizations that represent minority groups will be encour- aged to refer applicants. 3. Campus recruiting shall include predominately minority colleges. Members of the faculty and staff of these institutions will be invited to visit and tour the City. Recruiting e£forts at all schools will incorporate efforts to attract minorities and women . 4. Minority and female employees will be encouraged to refer applicants. Selection 1. Minority and female applicants will be interviewed and an attempt made to ascertain their qualifications. 2. When a position opens in a department that cannot be filled through transfer or promotion, every effort will be made to 41 I . ... 1.· .. -. ~ .. '· I' 3. • ~ I • o ' J .. •• ~ • •' ,• ...... .: . . . ~ ... _,,. --.. . ···-. .... fill the position with a minority or female until the affirm- ative action goals for that department are fulfilled. No selection criteria or testing will be used that could hav an adverse impact on minorities or females because of thei race or sex. Promotion 1. An inventory of current minority and female employees will be made to determine academic, skill and experience level. 2. A continuous effort will be made to promote minorities and females. 3. Where apparently qualified minority or female employees are passed over for upgrading. the Supervisor will be required to submit written justification. Development 1. Training programs will be developed for minority employees to prepare them for advancement. 2. Minority employees will be actively encouraged to participate in any training programs available. 3. Minority employees who appear to have management potentia. will be encouraged to prepare themselves for advancement int• supervisory positions. Internal Audit and Reporting 1. A quarterly audit will be made of progress toward affirmative action goals. When completed, a report of progress or lack thereof will be made to the management of the City. A copy of this statement will be distributed to all City Depart- ment Heads and all of those responsible for interviewing and recom- mending people for hire and promotion. This Affirmative Action Statement will be reviewed and updated annually and will be the responsibility of the Personnel Manager. 42 CITY COUNCIL OF JACKSONVILLE ARKANSAS I AQEN~A REGULAR CITY COUNCIL MEETING AUGUST 1. 1991 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS AND RECREATION DEPT: 12. SANITATION DEPARTMENT: 13. PLANNING CO:MMISSION: 14. GENERAL: 15. APPOINTMENTS : 16. ANNOUNCEMENTS: ADJOURNMENT: 7:00 P. M. CITY HALL a. b. c. Regular City Council Meeting July 18, 1991 Special City Council Meeting July 25. 1991 Regular City Council Meeting June 20, 1991 Request for needed Personnel Request for needed Personnel Request to accept bids:: "Tub Grinder" Request to accept bid: Landscaping at the Elderly Activities Center Ordinance 949 (~:.:.91 ) Ref: Employee Pol icy Manual JJ~ fJ4-fr CDBG request to accept bid of 0 ~ eal Street Reconstruction ...t.~f:p-uL CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 1. 1991 7:00 P.M. -8:30 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE The City Council of the City of Jacksonville. Arkansas met in Regular Session on, August 1, 1991, at the regular meeting place of the Council. Alderman Gary Fletcher delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Smith, Sansing, Wilson, Fletcher. Williamson, Keaton and Twitty were present. Alderman Twitty arrived at approximate- ly 7:05p.m., and Alderman Knight and Alderman Lewis were absent. PRESENT. eight (8), ABSENT, two (2). Mayor Swaim also answered ROLL CALL and declared a quorum. Others present for the meeting: City Attorney Robert E. Bamburg, Police Chief Don Tate, Personnel Director and Mayoral Aide Michael Beeman. City Fire Chief Rick Ezell, Assistant Fire Chief Bill Baldridge. J..ss i stant Finance Director Paul Mushrush. Deputy City Clerk Teresa Parker, Sanitation Superintendent Billy Gil- more, other city employees, interested citizens, members of the press. ~RE~ENTA TI ON OF MI NUTES: Mayor Sw ai m p r e s e n t ed the minutes of the Regular City Council M~Ating of July 18, 1991, and the Special City Council Meeting for July 25, 1991. for study and action at the next Regular C1ty Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Ray moved, seconded by Alderman Sansing that the minutes of the Regular City Council Meeting of June 20, 1991, be AP- PROVED. MOTION CARRIED. DEVIATION FROM THE AGENDA: REQUEST TO ACCEPT BID FOR LANDSCAPING FOR THE JACKSONVILLE ELDERLY ACTIVITIES CENTER. Alderman Ray moved, seconded by Alderman Wilson that the low bid of $6,739.35 by Moss Rock be accepted. MOTION CARRIED. RESUME AGEHDA: CONSENT AGENDA: WATER DEPARTMENT: SEWER DEPARTMENT: ITEf~ ( s ) BID : LANDSCAPE PROJECT BIDDE~ Moss Rock ~ TE11 QUANT DESCRIPTION UNIT TOTAL rw. 1 1 Complete Landscape ~ Project $6739.35* ! i * includes t TOTAL PRICE $6739.35 --TERMS n30 --DELIV ERY 30 days from ' OI;"aer FU!H :: Senior Citizen Bond - ·~ ' .. '• .. . ··:. • •. •r"'_ ... -·~ '· ;~-~·-~--••• ·.=,;: ~--:: '"-·-_ .• :-:-:-:-------.-.... -·: CITY OF JACKSONVILLE, ARKANSAS ABSTRACT OF BIDS DEPARTMENT: DATE OPENED: BIDDER Cabot Lawn BIDDER UNIT TOTAL UNIT TOTAL $8207.48* - xes . $8207.48 n30 RECOMMENDED BIDDER: Moss Rock .. .-_ .· .. .. ~ •. ·' -· -·· Elderly Activities July 8, 1991; 11:00 a.m. BIDDER BIDDER UNIT TOTAL UNIT TOTAL I .. ADDITIONAL INFORMATION: .. . :-.. -. . . ·. ~· -------·--:: ::-: -~--. §IT¥ §F JA~K§§NVILLE, ARKAN~A~ REGULAR CITY COUNCIL MEETING AUGUST 1, 1991 7:00 P.M. -8:30 P.M. FIRE DEPARTMENT: REQUEST FOR NEEDED PERSONNEL PRESENTED BY CHIEF EZELL Chief Ezell voiced the need for six (6) new additional personnel in the fire department. His proposal was for three (3) employees now and three (3) at the beginning of the year. He pointed out that in 1978 there were two (2) new stations opened due to the growth of the city, that they were staffed with a minimum staff with the intent to add staff as the city grew and population increased. He said that in 1980 the Fire Department took over the ambulance service from the Police Department and added six (6) personnel. two (2) for each shift. and that during that time another ambulance was added to the department taking away six (6) firefighters from the department to staff the back up ambulance. He pointed out that in 1985 the overtime budgeted to maintain services and staff was $37,000.00. a steady increase up to 1989. He noted that in 1987 three (3) employees left. and that due to budget constraints the department was unable to fill the vacant positions. In 1990 he said he was able to fill two (2) of the vacant positions. and that overtime decreased. He pointed out that in 1991 up to June the overtime expenditure is already $45,611.00 with a projection of $85,000.00 for the year. He said that by increasing the staff at the Fire Department there should be a significant decrease in overtime costs. Chief Ezell indicated that the starting salary for a new fire- fighter will be $18,000.00 to $20,000.00 including benefits. He pointed out that fire and ambulance calls increased each as follows: In 1987 the department answered 941 fire calls 854 ambulance calls increasing ·each year to 1,253 tire calls 939 ambulance calls in 1990 and from January 1. 1991. to 30, 1991, 637 fire calls and 514 ambulance calls. year and and June Chief Ezell pointed out that when both ambulances are busy this is a definite effect on the staffing. He explained that there is a six man company at the central fire station. four who are committed to ambulances when both ambulances are busy adding that there is a two man fire engine company. He pointed out that staffing the Graham Road station is difficult due to delays caused by the railroad crossing. The Chief voiced that we enjoy a 4th class rating, and that the aerial equipment proposed to be bought will help solidify the position in the number 4 rating. He said that losing personnel will hurt the rating. J CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 1. 1991 7:00 P.M. -8:30 P.M. He pointed out that an increase in personnel, the ladder truck, and the water system being upgraded. will hopefully save money for our citizens if the fire ratings move to a 3 possibly a 2. He said that for maximum credit you must have at least twelve people responding, and that one of the unfortunate things is that Jacksonville has not been able to maintain twelve people respond- ing to a structure fire. He said that in the last twenty re- sponses to structure fires. the department was able to maintain only ten people, one of the reasons. station one district is the six man company (two man engine, two men to each ambulance), station three is also a two man company, station four a two man company and station two depending on staffing, can be a two or three man company. He pointed out that we do have volunteers who respond but due to them having full time jobs sometimes it is difficult to get these folks out adding that the volunteer fire- fighters are considered four for one. He said if both ambulances are out on calls and a fire call is received there are usually six people showing up to fight a fire. He said he always tries to leave one of the companies mobile unless it is a major struc- ture fire. He pointed out that the other worst area is the industrial. He noted that there are instances in which "heroes" are made, but pointed out that procedures done in a safe manner is what the department is striving for. He pointed out alternatives and options with regard to personnel for the department. (1) to continue as is with a possible increase in overtime to curtail services by eliminating the back-up ambulance (2) to employ EMT'S. put them on the ambulances and place firefighter EMT'S back on the engine companies, putting civilian EMT'S under the fire department authority I noting training options (3) to shut down fire stations and combine some stations would effect the fire rating for the city and the the cross which He said it is imperative that the Council look seriously at increasingl personnel adding that human costs must be considered as considerations are given to staffing the department. the He pointed out that the safety of those persons working in Fire Department and the efficiency with which they do their is on his shoulders adding that there is a desire to services. He said that the department is prepared to deal hazardous materials in the city. jobs expand with. 5 I l eif~ §F JA©K§§MVikLm, AKK~N~A; REGULAR CITY COUNCIL MEETING AUGUST L 1991 7:00 P.M. -8:30 P.M. He asked that good equipment and adequate manpower be provided so that the work of the department can be done in a safe and effi- cient manner. Mayor Swaim related that the overtime in the Fire Department will not go away, that their work schedule requires overtime per state and federal law and that the firemen work fifty-six hours with any time over a fifty-three hour work week considered overtime. Chief Ezell pointed out that the aerial truck will be available soon and related what might happen if the six man company, which is presently used in the department. gets called across town and a two man company is left in ~he industrial area. He said that a very unsafe situation would be created in that there would be no one to run the rescue unit with the equipment. He pointed out that by adding three additional men the two man company would be boosted to a three man company, giving a rescue person. He added that strides will be made in the direction of having a three man company at all stations. Mayor Swaim voiced that adding six people does not automatically create a three man station, that it will take hiring 9 people to do that. Alderman Smith voiced that we haven't added personnel to the fire department since 1980 and that it is 1mperative to do so to keep the fire rating tha.t we have now. He questioned from what account funding would be taken to cover the salary costs. Mayor Swaim voiced that the salaries will be taken from the sales tax fund. Alderman Smith moved. seconded by Alderman Ray to hire three new firefighters. Alderman Wilson questioned what sort of back up service 1s avail- able if both ambulances are out. Chief Ezell stated that we have an agreement with Pafford Am- bulance s~rvice if they are not out on a emergency call outside the city. Mayor Swaim voiced that we have an excellent working relationship with the LRAFB and Chief Ezell voiced that Cabot is another back up choice. r .t~-:.. ·~~...-:: ::_- CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST L 1991 7:00 P.M. -8:30 P.M. The general consensus of the Council was to hear Chief Tate's presentation before voting on the previous motion. AT THIS TIME ALDERMAN SMITH AND ALDEIDIJ.AN RAY WITHDREW THE MOTION AND SECOND TO HIRE THREE ADDITIONAL FIREMEN. Alderman Fletcher expressed appreciation for tl1e fire department and the ambulance service. voicing that he felt they saved his sons life in a car acciden-c in 1988. He stated that commitment was made to growL.h when two substations were built and the aerial truck was purchased. he doesn't want to see us go back- wards. Alderman Wilson voiced that we ~on't have a good fire department but an excellent fire department. POLICE DEPARTMENT: REQUEST FOR NEEDED PERSONNEL PRESENTED BY CHIEF TATE Chief Tate voiced that he has been able to observe and work the fire department. that they are the best that he has seen that the working relationship is excellent between the two partments. with and de- He pointed out by map that the department is currently divided up into 5 patrol area zones that tnere are 45 police officers and three shifts. He said that ~ue to a shortage of personnel the 5 zones have been broken down inL.o 3 zones and that the same amount of officers are covering a larger area and responding to more calls. He pointed out that from 1981 to 1991 the calls have increased from 9,349 in 1981 to a projection of 23.080 by the end of the year, an increase of 147%. He said that in 1981 there were 41 police officers and in 1991 a total of 46. The calls per offic- er have increased from 228 in 1981 to a projected 502 in 1991. He pointed out that there is a tremendous amount of paper work to be filled out on each call and that the increase of calls gener- ates a heavier work load and creates a bad safety factor for the officer, making (the possibility of) errors increase. Chief Tate stated that the dollar amount of the property recov- ered this year will approximately double last years amount. • . -1 l @!TV ©f JA@K§@HVibkl, A~KAU~AS REGULAR CITY COUNCIL MEETING AUGUST 1. 1991 7:00 P.M. -8:30 P.M. He pointed out that we are having to deal with an overflow from our sister cities in the metropolitan area. Chief Tate feels that the officers are doing their job as best as they can at present. Chief Tate pointed out that the overtime budgeted for this year is $52,000.00 but because of under staffing, and having to cover so many areas projections near the end of the year will be around $73,000.00. He stated that there are primarily t wo kinds o f patrol t imes that are involved with a police officer, community based service that is demanded fro m the community and undedicated patrol time. The national avera~e for undedicated patrol time should be 35%. He sa id t h at the police officer should be out making arrests and preventing crime on his own initiative during the undedicated time. He related that the departme nt does not have 35% undedi- cated patrol time because officers are o verwh elme d by the work load. Chief Tate feels that with 6 additional personnel we can the $73,000.00 projected overtime can be offset and the ciency of the police department will increase. offset effi- Alderman Williamson questioned how many polic~ officers arc on the force now. Chief Tate stated that there are 45 officers now with 46 posi- tions allotted. He related by th e time a police officer is hired it takes approximately five or six months for him to be on the street in a car to be effective . He also stated the officers have t welve weeks of training on the job, plus a t wo month police academy they have to attend. Alderman Williamson questioned how many are on the list to go to an academy. Chief Tate replied that there are five people to go to the acade- my in October. Alderman Fletcher questions the ratio based on the population. Chief Tate voiced that he doesn 't feel that it is accurate, he said the national average in the past, depending on what region you are in, is 2 officers to a 1 000 people which does not in- dicate the level on the crime activity in a city close to a metropolitan area. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 1, 1991 7:00 P.M. -8:30 P.M. Alderman Ray questioned how long it will take to put 3 new officers on the streets, adding that he doesn't feel that new people will decrease the overtime in that it will be ber before they can be hired. police hiring Septem- Mayor Swaim pointed out that with regard to Alderman Fletcher's question on the number per population, we are still less than the national average. Alderman Wilson expressed that both Chiefs did an excellent job presenting their cases and that there is plenty of evidence and for additional personnel that finances needs to be looked at. Mayor Swaim stated that the funding for the rest of this year is not a problem because of the $210,000.00 we had set aside in unappropriated sales tax fund, that there is $170,000.00 that can be used for the remainder of this year. He said if more fire- fighters and police officers are hired some additional revenues in 1992 and particularly 1993 will have to be looked at. Mayor chief with time. Swaim voiced that Chief Ezell is and has been an excellent and Chief Tate has proven in the short time he has been us that he is getting the best use he can at the present Alderman Fletcher questioned if there is anyone keeping track of the court revenues. Mayor Swaim stated that he watches it very closely pointing out that this administration has taken a stand to never use the police officers to generate more revenue. He also pointed out that solving of major crimes generates more funds than traffic tickets. Mayor Swaim asked the Chief to concentrate on burglary, loss of properties and protection of the individuals in the city as well as traffic control. Alderman Sansing pointed out that when hiring more personnel. there is a commitment to raise taxes but when that time comes it will still be a hard decision. Alderman Wilson questioned the salary amount of six new posi- tions. Mayor Swaim noted for six months it will be $120,000.00. Alderman Williamson voiced that he would like to see 3 new fire- fighters and 3 new police officers hired this year adding that it @ifY §f JA@K§~MVibb!, ARKAN~A~ REGULAR CITY COUNCIL MEETING AUGUST 1, 1991 7:00 P.M. -8:30 P.M. will take about 2 months to hire them, then come back at budget time for the other positions. Alderman Sansing pointed out that in hiring them now, by the time tax increases have to be look at they will have had their train- ing over with. Mayor Swaim voiced that it depends on the academy, adding that it will be January or February before they can go. He also stated that if you put a fireman or police officer out without adequate training we are leaving ourselves open for a liable suit. He said he felt that both departments do an excellent job of in- house training. Alderman Smith moved, seconded by Alderman Fletcher to hire 3 firefighters and 3 police officers. Alderman Sansing amended the motion to hire 3 firefighters and 5 police officers. THE AMEND- MENT DIED FOR LACK OF SECOND. A voice vote was taken on the previous motion. MOTION CARRIED. Mayor Swaim stated that the positions would be funded out of unappropriated sales tax fund. STREET DEPARTMENT: PARKS AND RECREATION DEPARTMENT: SANITATION DEPARTMENT: REQUEST TO ACCEPT BID: TUB GRiNDER Mayor Swaim related that the low bidder is Fuel Harvester at $193,284.17 noting that the tub grinder is belt driven and that the other bid is from RSI which has a direct drive. Alderman Williamson questioned what kind of action plan we have for the tub grinder, where it is going to be set up and who is going to operate it. Alderman Wilson requested to put this on the August 15th agenda to give time to get more information about the tub grinder, what it will do, how much money it will save and which is better the belt driven or the direct drive. Alderman Wilson moved, seconded by Alderman Smith that the re- quest to accept bids on the Tub Grinder be tabled until August 15. 1991. By a voice vote. MOTION CARRIED. PLANNING COMMISSION: .· .. ··· ·. ·.· -~ -··---·-r ., .: .•. _ •. c·_: o: ..•. ~.-·.. ·.. . . ::_: ·.'-":<.:::<<· .\:.'":::~-.-. .. ... ·;_ .. : . . . ·-.. . . '. .. . ·· .. ·-. -· .... '-•• ,_ • _,:··. -~-'! :... : •• ::.'. ~-• ••• • • .. , • --.. .· ITEH( s) BID: TUB GRINDER ITEM QUANT DESCRIPTION NO. 1 1 Tub Grinder Alternate I i I I TOTAL PRICE l tERMS DELIVERY ; FUNDING: ·' -.· .. .·, ~~-~--- : ."' "' . ... .:... .:~.-. · . ••• ·-J" ..... '•• o ,"', I ••' .. · CITY OF JACKSONVILLE, ARKANSAS ABSTRACT OF BIDS DEPARTMENT: DATE OPENED: July 22, 1991; 11:00 a.m. BIDDE '1<~,..r~~~p,.. ...... BIDDER RSI BIDDER BIDDER BIDDER UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT $184,937.00 $194775.00 tax 8!347.17 8789.88 193,284.17 203564.88 $180,087.00 tax 8 1 128.92 188,215.92 - .. . , $193,284.17 J $203,564.88 1%-15 days RECOMMENDED BIDDER: ADDITIONAL INFORMATION: -. . .. ;: _:· . J_!y 11 TOTAL ...... .. Jtt~:,:·1:. :.:~:~~;.~;.~:-~.; {; -~i· 'il:I· ':·~~-,:~·-~·, :;?;·~t;:r;~; .. -•• . · · .. ..• ,;.;:, ·::r ......•. :. •· . . :> .;.:; .:;::,; .·~.: ~::y. ,i~i}D .</: ·> . -•·-_l; ;~:·.····_ •.•. ·• :·:;t?· ; :. 1 I ·. j 12 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST L 1991 7:00 P.M. -8:30 P.M. GENERAL: a. ORDINANCE NO. 949 (*12-91) Ref: Employee Policy Manual AN ORDINANCE AMENDING ORDINANCE NO. 901 (*2-89) AND ADOPTING A REVISED PERSONNEL MANUAL FOR TiiE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AND EMERGENCY; AND, FOR OTHER PURPOSES. Alderman Fletcher moved, seconded by Alderman Ray,that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Smith, Sans- ing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read FIRST TIME by City Attorney Robert E. Bamburg. Alderman Sansing moved, seconded by Alderman Ray, that Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen: Smith, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. ACCEPTED ON FIRST READING. Alderman Wilson voiced that he would vote for the policy manual because there are some good things in it, adding that he felt we are too liberal on vacation, sick days, and holidays. Alderman Smith moved, seconded by Alderman Sansing, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL. Aldermen: Smith, Sansing, Ray, Wilson, Fletcher , Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) negative votes. MOTION CARRIED. Whereu- pon, City Attorney Robert E. Bamburg read the Ordinance for the SECOND TIME. Alderman Fletcher moved, seconded by Alderman Williamson, to further suspend the rules and place the Ordinance on TIIIRD AND FINAL READING. ROLL CALL: Aldermen: Smith. Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. Motion received eight (8) affirmative votes, (0) nega- tive votes. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg~read the Ordinance for the THIRD AND FINAL TIME. Alderman Fletcher moved, seconded by Alderman Wilson, that NANCE 949 BE APPROVED AND ADOPTED. ROLL CALL: Alderman: Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and voted AYE. Nay 0. Motion received eight (8) affirmative (0) negative votes. MOTION CARRIED. ORDI- Smith, Twitty votes, ~If¥ §r JACK~OHVILLI, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 1. 1991 7:00 P.M. -8:30 P.M. Alderman Wilson moved, seconded by Alderman Sansing, EMERGENCY CLAUSE BE APPROVED AND ADOPTED. ROLL CALL: Smith, Sansing, Ray, Wilson. Fletcher, Williamson, Twitty voted AYE. Nay 0. Motion received eight (8) votes, (0) negative votes. MOTION CARRIED. that the Alderman: Keaton and affirmative b. Request to accept bids -CDBG -O'Neal Street Reconstruction Alderman Wilson moved, seconded by Alderman Keaton to bid by Morden & Barger Construction Co .• Inc. at Voice Vote. MOTION CARRIED for the reconstruction Street. APPOINTMENTS: ANNOUNCEMENTS: ADJOURNMENT: accept low $23,904.56. of O'Neal Alderman Ray moved, seconded by Alderman Wilson that the meeting adjourn at approximately 8:30 p.m. Respectfully, ~en .~ Lu M. Leonar City Clerk-Treasurer /J . :· . ·~· ~ . ' ·:· ... . •. I r I .·• I I ! I I ' -. . -~ i ' -. CERTIFIED BID TABULATION SHEET O'NEAL STREET RECONSTRUCTION CDBG PROJECT #B-88-MC-05-0008 BID OPENING: JULY 26, 1991@ 2:00P.M., JACKSONVILLE, ARKANSAS .. ITEM NO. AND MORDEN & f.lCV, INC. HOGAN UNI'l' DESCRIP'fiON PRICE BARGER CONST. AND CONST. co. INC. QUANTI'rY CO. ,INC. . AMOUN T BID: 23,904.56 28,545.50 29,346.46 1. Clearin9: & Grubbin g Lm1P SUM 4 ,211.56 3,200.00 5,435.00 2. Excavation 516 CY 5.50 12.00 1 1 .31 3. Select Bac kfi ll 20 CY 20.00 20.00 15.00 4. 6" SB-2 Gravel Subbase 1050 SY 3.87 4.12 3.97 5. AsJ2haltic ll ot Mix Surface Course (T :iEe II I w/Tack Co at 1050 SY 4.03 5.35 3 .78 6. Curb and Gutter BOO LF 7 .15 8.00 10.41 -7. Adjust manhole to grade 2 EA 500.00 250.00 100.0 0 8. Adjust wat~r valve to grade 2 EA 200.0 0 75.00 75.00 9. Seeding 640 SY 1. 00 2.00 1. 00 10. Solid Sod 80 SY 5.00 6.00 4.0 0 CERTIFIED CORRECT: ~~~ . -rl'-.~~-;• ~-.:~ _·;__:~'::··. !'~ (, .... -l AP~~ . H!':1~ r; ''t\ •.. jll 0 • 'J ... .t I I ' 1 T~m Lemons, Profess iona Engineer · ... · ~'" ··)~ f -~-~ -~·t.ml!rr-~ Arkansas License #7 373 ! h ~· ... -A\ .I!.L~ -.~1/' ·: ;~;-~o~!:':~~l:t t _ENG rmmt ~ '( ... '~ fc ~· .,., .. _·-''3.... "'-?f .. ~()-.. . '., a , . ..,(, , ' .,. t. l: a .... ~ .. ~ -~t s }! • 1> :/1'' i .... c. ... ··.:~.r~ . I - ~-=· ~ •. f -1 ~· u ' ---~ ~ -· • ,!! " . -. ~ -· .. ' '. - ~ .· .·. ,. . ... ..· . ..... ' .. : . . ' ;- · . -,. .: . : ... CITY COUNCIL OF JACKSONVILLE ARKANSAS A~~N:QA REGULAR CITY COUNCIL MEETING AUGUST 15. 1991 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: (ANIMAL CONTROL DEPT:) (MUNICIPAL COURT PROBATION REPORT:) (FIRE DEPT:) 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9 . POLICE DEPARTMENT: -· 10. STREET DEPARTMENT: 11. PARKS AND RECREATION DEPT: 12. SANITATION -DEPARTMENT: 13. PLANNING COMMISSION: 14. GENERAL: Is . APPOINTMENTS : b. ANNOUNCEMENTS: ADJOURNMENT: 7:00 P. M. CITY HALL Regular City Council Meeting August 1. 1991 Regular City Council Meeting July 18. 1991 Special City Council Meeting July 25. 1991 Regular Monthly Report Regular Monthly Report Regular Monthly Report A. Ordinance 950 <*13-91) Waiving Competi- tive Bidding/Open Channel Flow Meter B. Ordinance 951 (*14-91) To amend Penal- ties assessed on Industrial Wastewater Users to conform with State Regulations C. Ordinance 952 <*15-91) To establish a line item for billing for Water. Waste- water and Sanitation Request it accept bid: 100 Ft. AERIAL TRUCK PRESENTATION by Chief Ezell Resolution 441 <*9-91) Ref: Grant Application/Recreational Facilities Assistance Request to accept bids: 11 Tub Grinder 11 FINAL PLAT Keathley Subdivision I ~ , I tp CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING August 15, 1991 7:00 P.M. -7:40 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE ~~~~ ---------------- The City Council of the City of Jacksonville, Arkansas met in Regular Session, August 15, 1991, at the regular meeting place of the Council. Alderman Marshall Smith delivered the invocation after which Acting Mayor Reedie Ray led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Keaton, Williamson and Twitty were present. PRESENT, TEN, (10). ABSENT, (0). Mayor Swaim was attending a Planning Meeting of the Municipal League at Paragould and was not present for the meeting. Acting Mayor Reedie Ray declared a quorum. Others present for the meeting were Personnel Director /Adminis- trative Assistant Michael Beeman, City Engineer Duane Reel, City Attorney Robert E. Bamburg, Police Chief Donald Tate, Asst. Finance Director Paul Mushrush, Deputy City Clerk Teresa Parker, Code Enforcement Officer John New, Police Chief Tate, Fire Chief Rick Ezell, Water Department Superintendent Ken Anderson, Waste- water Director Dick Morris, Community Development Director Tony Ply, Chairman of the Planning Commission Bart Gray Jr., other city employees and members of the press. PRESENTATION OF MINUTES: Acting Mayor Ray presented the minutes of the Regular City Council Meeting of August 1, for study and action at the nex t regular meeting of the Council. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Sansing, that minutes of the July 18, 1991 Regular City Council Meeting the Special Meeting of July 25, 1991 be APPROVED. MOTION RIED. CONSENT AGENDA: REGULAR MONTHLY REPORTS OF THE ANIMAL CONTROL DEPARTMENT; MUNICIPAL COURT/PROBATION OFFICER: FIRE DEPARTMENT the and CAR- Alderman Knight moved, seconded by Alderman Wilson that the Regular Monthly Report of the Jacksonville Animal Control Depart- ment be APPROVED. Said report reflects Adoptions/Fines $615.50 and Security Deposits totaling $125.00 for total receipts of $740.50. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. MUNICIPAL COURT/PROBATION OFFICER: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING August 15, 1991 7:00 P.M. -7:40 P.M. Alderman Knight moved, seconded by Alderman Wilson that the Regular Monthly Report of the Municipal Court be APPROVED. Said report showed 135 cases on June 30 , 1991, 10 cases added in the month of July 1991, probations completed as of July 31, 1991 with a total of 133 cases as of June 30, 1991 with six juveniles on porbation. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. FIRE DEPARTMENT: Alderman Knight moved, seconded by Alderman Wilson that the Regular Monthly Report of the Jacksonville Fire Department be APPROVED. Said report reflects an estimated fire loss for the month of $16,445.00. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. WATER DEPARTMENT: SEWER DEPARTMENT: a. ORDINANCE 9 5 0 (*13-91) Waiving ; Competitive Bidding/Open Channel Flow Meter AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF PURCHASING AN OPEN CHANNEL FLOW METER SYSTEM AND COMPUTER FOR THE JACKSONVILLE WASTEWATER UTILITY; DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES. Alderman Knight moved, seconded by Alderman Smith .that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Knight. Smith, Lewis, Sansing, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Ordi- nance read FIRST TIME by City Attorney Robert E. Bamburg. Alderman Lewis moved, seconded by Alderman Wilson . that Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. ACCEPTED ON FIRST READING. Alderman Wilson moved, seconded by Alderman Lewis , to sus- pend the rules and place the Ordinance on SECOND READING. ROLL CALL. Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Fletch- er, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION 1'1 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING August 1.5, 1991 7:00 P.M. -7:40 P.M. CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the SECOND TIME. Alderman Smith moved, seconded by Alderman Wilson to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon. City Attorney Robert E. Bamburg read the Ordinance for the THIRD AND FINAL TIME. Alderman Wilson moved. seconded by Alderman Knight that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis .. Sansing, Wilson, Fletcher. Wil- liamson, Keaton and Twitty voted AYE. NAY 0. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Lewis that the EMERGENCY CLAUSE BE APPROVED AND ADOPTED. ROLL CALL: Alder- man Knight, Smith. Lewis, Sansing, Wilson. Fletcher. Williamson. Keaton and Twitty voted AYE. NAY 0. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 950 THIS 15th DAY OF August 1991. b. ORDINANCE 9 5 1 (414 -91) to Amend Penalties Assessed on Imluslrial Wastewater Users to conform with State Regulations Alderman Wilson moved. seconded by Alderman Knight ,that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Twitty, Keaton. Williamson, Fletcher. Wilson. Sansing, Lewis. Smith. and Knight voted AYE. NAY (0). Motion received nine (9) affirmative votes, . (.0.) negative votes. MOTION CARRIED. Ordi- nance read FIRST TIME by City Attorney Robert E. Bamburg. Alderman Fletcher moved, seconded by Alderman Knight that Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen: Knight, Smith. Lewis. Sansing, Wilson. Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes. (0) negative votes. MOTION CARRIED. ACCEPTED ON FIRST READING. Mr. Morris explained that the Ordinance is necessary to comply with state law pointing out that Vertac is the only industry against which fines (32) have been brought. Alderman Smith moved, seconded by Alderman Lewis. to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL. Aldermen: Twitty, Keaton, Williamson. Fletcher, Wilson, Sansing, Lewis, Smith and Knight voted AYE. NAY 0. Motion received nine (9) affirmative votes, (0) negative votes. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING August 15, 1991 7:00 P.M. -7:40 P.M. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the SECOND TIME. Alderman Fletcher moved, seconded by Alderman Lewis, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the THIRD AND FINAL TIME. Alderman Fletcr1er moved, seconded by Alderman Lewis that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Fletcher moved, seconded by Alderman Sansing that the EMERGENCY CLAUSE BE APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 9 5 1 THIS 15th DAY OF AUGUST 1991. c. ORDINANCE 9 5 2 (#15-90) to Establish a Line Item for Billing for Water, Wastewater & Sanitation Alderman Lewis moved, seconded by Alderman Sansing, that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson, Fletcher, Wil- liamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0). negative votes. MOTION CAR- RIED. Ordinance read FIRST TIME by City Attorney Robert E. Bamburg. Alderman Keaton moved, seconded by Alderman Lewis that reading of the Ordinance as a whole be dispensed with in lieu of a discus- sion and explanation of its content. MOTION CARRIED. City Attorney~Bamburg explained that if the billing fee 1ncreases for any one of the departments, Sewer, Water or Sanitation, the matter would come back to the City Council for approval or rejec- tion. He said that the different utilities would absorb the increases as best they can and then come back to the Council to amend the ordinance with regard to the line item. Alderman Knight po:inted out that customer costs remain the same if the ordinance under discussion is approved by the Council. 1'1 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING August 15, 1991 7:00 P.M. -7:40 P.M. Mr. Ken Anderson voiced that it is his understanding that the departments will build enough into the billing fee that a cushion will be allowed and that over a period of time, as expenses occur, an increase in the line item would be requested. Mr. Dick Morris explained the position of the Wastewater Utility. He said that the billing fee has increased in the last four years by a little over 200%, $22,000.00 to $67,000.00, adding that the last rate increase by the department was in 1984. He said that those increases have been absorbed and that as of July of 1991, the department is $196,000.00 in the red and that he is con- cerned. He said that billing costs are projected and covered in budget planning for approximately 5 years. He voiced that in the budget process, billing stands alone. Acting Mayor Ray expressed appreciation to the department heads for their effor~s in serving the citizens of Jacksonville . Alderman Knight moved, seconded by Alderman Lewis that Ordinance be a.ccepted on FIRST READING. ROLL CALL: Aldermen: Knight, Smi~h . ~ewis. Sansing, Wilson, Fletcher, Williamson. Keaton and THjtty voted AYE. NAY (0). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. ACCEPTED ON FIRST READING. Alderman Wilson moved, seconded by Alderman Sansing , to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL. Aldermen: Knight. Smith, Lewis, Sansing, Wilson, Fletch- er, Williamson. Keaton and Twitty voted AYE. NAY (U). Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon. Cjty Attorney Robert E. Bamburg read the Ordinance for the SECOND TIME. Alderman Wilson moved, seconded by Alderman Sansing to further suspend the rules and pla-ce the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Wilson. Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon. City Attorney Robert E. Bamburg read the Ordinance for the THIRD AND FINAL TIME. Alderman Wilson moved. seconded by Alderman Smith that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis. Sansing, Wilson, Fletcher. Williamson, Keaton and Twitty voted AYE. NAY 0. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Knight moved, seconded by Alderman EMERGENCY CLAUSE BE APPROVED AND ADOPTED. Knight. Smith. Lewis. Sansing, Wilson. Smith ROLL CALL: Fletcher, that the Aldermen: Williamson, CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING August 15, 1991 7:00 P.M. -7:40 P.M. Keaton and Twitty voted AYE. NAY 0. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 9 5 2 THIS 15TH DAY OF AUGUST 1991. There were comments regarding work by the Water Department in relocating water meters. Alderman Fletcher voiced concern tltat thousands of dollars are being spent unnecessarily and that a big rate increase would be imposed on the citizens to absorb the costs of the meter relocation. It was explained that the work is being done mainly in the older section of the city and that improvements will made in reading the meters. FIRE DEPARTMENT: Request to accept bid: 100 ft. AERIAL TRUCK PRESENTATION BY CHIEF EZELL Chief Ezell pointed out that the aerial equipment is needed to improve the fire protection services for the citizens of the City of Jacksonville. He said that equipment has been viewed by the department and that all equipment listed in the bids are approved by NFDA Standards. He said that the recommendation is Pierce Fire Safety Company . He pointed out that alternate bids were rejected, one coming in as a truck without the equipment, and that accepting the bids would have put the equipment manufacturers at an unfair advantage and could have created a lot of problems. He noted that they did not meet the specifications. He said that there is an air condi- tioning system listed at a cost of $4,191.00 which was included in the Pierce bid. He related that the vehicle was projected to be used as a command post. which did not materialize, that the vehicle will be an operational one and that the $4,191.00 should be subtracted from the Pierce bid making a total of $499,608.00. He said that the department has four pieces of Pierce equipment at this time which has been very dependable, that the personnel 1s trained to use it as well as maintain it and that parts for repair of the equipment are on inventory. He said that payment will be expected upon delivery which is noted in the bid as thirteen to fifteen months. He said that personnel will have time for expansion at the fire station to be completed before the arrival of the new equipment. He said that a new bay and structural improvements to the exist- ing facility will need to be made. He said that the chassis is manufactured by Lance. He pointed out that the fire rating of the city will be enhanced and may be upgraded with the purchase of the truck. Zl CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING August 15, 1991 7:00 P.M. -7:40 P.M. He related that rating evaluations are made about every 13 to 15 years unless requested by the Mayor and that he feels once the new equipment is in place, the request should be made for the city to be graded with regard to rate status. He said that the Pierce bid met all specifications with no sub- stitutions. Alderman Fletcher Pierce bid for the for payment to be CARRIED. moved, seconded by Alderman Keaton that the 100 ft. aerial truck be accepted with funds taken from the CITY EQUIPMENT FUND. MOTION (BID SHEET INFORMATION IS INCLUDED ON THE NEXT PAGE OF THESE MINUTES.) POLICE DEPARTMENT: STREET DEPARTMENT: PARKS AND RECREATION DEPARTMENT: RESOLUTION 4 4 1 (#9-91) Ref: Grant Application/Recreational Facilities Assistance A RESOLUTION AUTHORIZING APPLICATION THROUGH THE ARKANSAS DEPARTMENT OF PARKS AND TOURISM TO THE NATIONAL PARK SERVICE FOR ASSISTANCE IN THE DEVELOPMENT OF RECREATIONAL FACILITIES FOR THE CITY OF JACKSONVILLE, ARKANSAS ; AND FOR OTHER PURPOSES. Alderman Wilson moved, seconded by Alderman Sansing that Resolu- tion 4 4 1 be read. MOTION CARRIED. Alderman Fletcher moved, seconded by Alderman Wilson to accept Resolution 4 4 1 as read. MOTION CARRIED. SANITATION DEPARTMENT; Request t.o accept bids: "TUB GRINDER" Acting Mayor Ray requested that information which had been re- quested by the Council be presented by Mayoral Aide Michael Beeman. Alderman Knight asked Mr. Beeman if notification of grant appro- val had been received regarding a grant application submitted on May 1, 1991 by the City of Jacksonville. He said that official notification of those cities awarded grant money was not received in the Mayor's office as of August 15, 1991. A Jacksonville News reporter, John Healey, related that a release received in the office of the local newspaper from the Governor's office identified Jacksonville as one of those cities receiving a full grant of $125,000.00. ~ f ITEf~( s l BID: 100 Foot Aerial Ladder TRuck I BIDDE~ Grumann .~ F1re Serv1ce I ITEM QUANT DESCRIPTION UNIT TOTAL NO. I 1 1 1 100ft. aerial $512,315.00 alternate ! 100ft. aerial 452,419.00 \.- I I l TOTAL PRICE I $512 315. oo I I tERMS I I DELIVERY 30-120 days FU!miNG: ·-. 4 ~·· .- ·~ - CITY OF JACKSONVILLE, ARKANSAS ABSTRACT OF BIDS DEPARTMENT: DATE OPEI~ED: BIDDER rierce F1re Safety BIDDER Simon LTI UNIT TOTAL UNIT TOTAL !li503,799.00 $547,313.00 -4' 191. 00, .. 499,989.00 - ; $499 608.00 $547 313.00 13-15 months RECOMMENDED BIDDER: p· . 1er ·ce · .. . ··:· Fire Safety .... !. • .... ..: . -: -~~~~·~t~~/ .. , ' --------._ ~ ·•. ····.~~: ···~ ..:1..--;,.'·-.. ..,_;,o; Fire 7-19-91 11:00 a.m. BIDDER BIDDER UNIT TOTAL UNIT TOTAL . ·---- .. :j ADDITIONAL INFORMATION: *removal of ac/optional feature -~-"' . ··--. . · . .. . ;.': .:: ...... •' ... -· CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING August 15, 1991 7:00 P.M. -7:40 P.M. Mr. Beema n p re s e nt e d information regarding changes in Arkansas Law wh ich stat es t hat it shall be unlawful to depose of yard '~as t es in a so l id waste dis po s a l site; that in July 1993 no yard waste w i ll go to land f ills! He related that it is imperative th at t h e ci ty p u t a recyc l i ng p r o gram into place. He related that Mayor Swaim's intention is to use the southern mo s t en d o f a p ortion of t he p r op erty r ec en tl y purcha se d from t h e S ta te o f Ar kan sas, sou t h of Ci t y Hall, f or a six. mon t h t ri a l p e r i o d . He s aid t h a t at that t i me, t her e is p ro p erty on Redmo nd- Loop Rd . wh ic h may be re n ted or pur c hased t o u se for the t ub gri n der operatjon as we ll as a possi bl e l ocation next to t 1e Wa stewater Treatme n t Pl an t which co uld lea d to a compo s ting o p e rat i on. H e sai d t h at t h e op tions mentioned are not in any way finalized. He pointed out that existing personnel will be utiljzed from the Sanitation Department , that no personnel will be added a t firs t and probably not for a long time. He r e l ated t h a t t he re w il l be a three-day training peri o d for mec han i c s a n d opera t ors a nd that maintenance will be done by city me c han ic s. He po i n te d o ut t h at RSI is located in Dallas and Fuel Harve st er a t p rese nt i s in Memphis adding that he feels the l atter will have a dea l ersh i p i n Little Rock in the near future. He said that material generated from the tub grinding operation has known to h~ used in the City of Chicago for streets and roads adding that Jacksonville Parks & Recreation and Beautifi- cation Departments will benefit from the material as well as the citizens. He related that if the yard wastes are ground up and the need develops , they can then be taken to the landfill. He said that he felt there will be a fifty percent sav1ngs regard to the tipping £ees for the trash operation alo n e , are approximately $90,000.00 for the year 1991 . Hi th which He pointed out that the Fuel Harvester machine is the belt drive, that RSI is the direct drive. Alderman Wilson moved, seconded by Alderman Smith to accept the low bid from Fuel Harvester for the tub grinder, $193,284.17. MOTION CARRIED-. It was again pointed out by Acting Mayor Ray that the amount of the grant money received is $125,000.00. A hand of appreciation was given, as suggested by Alderman Fletcher, to all those involved in grant application efforts. . ~-. -~s: \--~--: . -._ .·": ~-> -_;_~-: :; -~~: ·; . . . . ~ ~ . . . . ..~-:-_:_;,•·: . :"•· ·:~-\--~ . .. . ·::·-... . .. "l • .. -. ., .. _ .. .. -. --. .: ~ .. -. --·· : -: ·-·. . -... --·· ... -.. .· ITEr~ ( s) BID: TUB GRINDER BID DE Fuel r"' ru p" t P-r ..... ITE11 QUANT DESCRIPTION UNIT TOTAL NO. -· 1 1 Tub Grinder $184,937.00 tax 8,347.17 193 ,284.17 Alternate $180,087.00 tax 8,128 .92 188,215 .92 I TOTAL PRICE $193,284.17 l tERMS 1%-15 clays DELIVERY FUNDING: CITY OF JACKSONVILLE, ARKANSAS ABSTRACT OF BIDS BIDDER RSI BIDDER DEPARTMENT: DATE OPENED: July 22, 1991; 11:00 a.m. BIDDER BIDDER UNIT TOTAL UNIT TOTA~ UNIT TOTAL UNIT $194775.00 8789.88 203564.88 - ; : .. I $203,564.88 1 ' RECOMMENDED BIDDER: ADDITIONAL INFORMATION: ... Jj-~ TOTAL -.. · .. · · ;~i;t!.· .::: :;.~~C::{~-• -~ ~~-~:/~[~ :·:it :\~ .. :;. ·, ,-· ~: { . :c:.(i.·t;;:·; __ : u: . :• ·;· ·: : . ; .· . : • . . ' ::::; ;· .• : ·. : .• >: ~ ~~{: 1;~;-; "' ,,:;;~;{~', >~;; -~< ': . :\{'' .. ' .:-.. ·· ... -_.- • • -! .... -· ·.·. ·._-,. ·.··· ,.. ;·.·: . ·; .. _ .. •. . .. : ~---·~ --~-:. .-·.. . .... I 2b PLANNING COMMISSION: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING August 15, 1991 7:00 P.M. -7:40 P.M. FINAL PLAT Keathley Subdivision City Engineer Reel explained that the subdivision is a small commercial one just east of the railroad off North First Street behind Wilkins Bait Shop. He said that it is intended to be similar to Sandalwood Subdivision where V & G Athletics is locat- ed. He pointed out that minimum standards (6,000 sq. ft.) are met with regard to the size of the lots in the subdivision; which are 7,000 sq. ft. and up, and that letters of acceptance from the Water and Wastewater Departments are on file as well as the Street Department; that all utilities are in and accepted for maintenance by the City of Jacksonville. It was pointed out that the recommendation from the Pla.rming Commission is for APPROVAL of the subdivision. Alderman Smith moved, seconded by Alderman Wilson that the FINAL PLAT OF THE KEATHLEY SUBDIVISION be APPROVED. MOTION CARRIED. GENERAL: APPOINTMENTS: ANNOUNCEMENTS It was announced that a survey will be mailed August 16 . 1991 regarding the desires of the citizens and their willingness to cooperate in a recycling program. ADJOURNMENT: Alderman Wilson moved, seconded by Alderman Sansing that the meeting adjourn at approximately 7:40 p.m. MOTION CARRIED. Respectfully, ~'tzv .~ I:Ua--M: Leonard City Clerk-Treasurer ..... CITY COUNCIL OF JACKSONVILLE ARKANSAS A~EN.QA REGULAR CITY COUNCIL MEETING SEPTEMBER 5. 1991 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: (MUNICIPAL COURT PROBATION REPORT:) (POLICE DEPARTMENT:) 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS AND RECREATION DEPT: 12. SANITATION DEPARTMENT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: 7:00 P. M. CITY HALL Regular City Council Meeting August 15. 1991 Regular City Council Meeting August 1. 1991 Regular Monthly Report Regular Monthly Report Request to accept bids: Garbage Truck a. ·CDBG Request to accept proposal for Engineering Services b. Recycling Survey Report 27 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 5, 1991 7:00 P.M. -8:10 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -*1 INDUSTRIAL DRIVE The City Council of the City of ,Jacksonville, Arkansas met in Regular Session on, September 5, 1991, at the regular meeting place of the Council. Alderman Marshall Smith delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty were present. PRESENT, Ten (10), ABSENT, (0). Mayor Swaim also answered ROLL CALL and declared a quorum. Others present for the meeting: City Attorney Robert E. Bamburg, Police Chief Don Tate, Personnel Director and Mayoral Aide Michael Beeman, Assistant Finance Director Paul Mushrush. Deputy City Clerk Teresa Parker, Code Enforcement Officer John New, Community Deve l oprnent Director Tony P 1 y, Steve Whisnant. ot .. her city employees. interested citizens, members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of August 15, 1991, for study and action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Ray that the minutes of the Regular City Council Meeting of August 1, 1991, be AP- PROVED. MOTION CARRIED. CONSENT AGENDA: POLICE DEPARTMENT and MUNICIPAL COURT (Probation Officer) POLICE DEPARTMENT: Alderman Lewis moved, seconded by Alderman Wilson that the regu- lar monthly report for the month of June from the Jacksonville Police Department which reflects COMPUTER COLLECTIONS OF $39,858.02, MISCELLANEOUS PAYMENTS OF $8,091.30 AND REPORT COPIES OF $277.00, -·foTALING $32,726.75 and the regular month! y report of the department for the month of July which reflects COMPUTER COLLECTIONS OF $39,062.88. MISCELLANEOUS PAYMENTS OF $7,900.14, REPORT COPIES OF $281.00 TOTALING $32,630.50 be APPROVED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. MOTION CAR- RIED. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 5, 1991 7:00P.M. -8:10P.M. MUNICIPAL COURT/PROBATION OFFICER Mike Malone Alderman Lewis moved, seconded by Alderman Wilson that the regu- lar monthly report for the month of July, 1991 from Probation Officer Mike Malone be APPROVED. Said report reflects cases month ending July 31, 1991, 135; cases added in month of August 1991, 10; Probations completed, month ending August 31, 1991, 12; Total cases as of August 31, 1991, 133. Number of Juveniles on Probation, 6. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. MOTION CARRIED. WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: STREET DEPARTMENT: PARKS AND RECREATION DEPARTMENT: SANJTATION DEPARTMENT: REQUEST TO ACCEPT BID: Garbage Truck BID SHEET INFORMATION: Only one bid was received from Davis Trailer Truck Equipment for two (2) sanitation trucks for the Sanitation Department. The bids were opened August 19. 1991. at 11:00 a.m. Each unit was listed at $67,247 with the total cost of the two trucks $134,494.00. Delivery; 180 days. Mayor Swaim pointed out that advertising for bids wis done in the state newspapers and that one bid was received from Davis Trailer Truck Equipment. He pointed out that the present trucks have been depreciated out and that there is enough money in the Sanitation Depreciation Fund to pay for the trucks. He said that three different types of trucks were looked at but that only one bid was received and discussion followed regarding delaying acceptance of the low bid and advertising for bids again. ___,._ Mayor Swaim said it was anticipated that approximately $70,000.00 would be the low bid for each vehicle. Alderman Knight moved, seconded by Alderman Williamson two (2) sanitation trucks be purchased from the low bidder, Davis Trailer Truck Equipment, for $134,494.00 Sanitation Depreciation Fund. MOTION CARRIED. that the and only from the 29 :~-: .. ·-· ·-.. -.. '• .·....: ·-.. _ ;,L•f 'l• -· •---·-·•o ':-·.· ... :~ -. ··: , _;_·-····--· -· ... - CITY OF J'ACKSONVILLE, ARKANSAS ABSTRACT OF BIDS o.!.=:_ •· -··. ~r -.. ~-: · ITEM(s) BID: Sanitation Truck with a 25 cubic yard high· compaction rear loader DEPARTMENT: sanitation DATE OPENED: August 19, 1991, 11:00 a.m . .... ·, . ·"':. .. · .. · . :':J: ,. ... -.· 0 «) I I ITEM QUANT NO. 1 2 FUNDING: BIDDEr{ Davis Tr~_iil,,e Truck Eou1o . DESCRIPTION UNIT TOTAL Sanitation Truck :p7,247 W134,494.oo - TOTAL PRICE $134 494.00 tE RM s I DELIVERY I 180 days BIDDER BIDDER jBIDDER B:DDER UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT ' ·-. , ... ___ ._ " -· . - .. J I I RECOMMENDED BIDDER: Davis Trailer I ADDITIONAL INF_ORHA_!~ON: Truck Equipment TOTAL CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 5, 1991 7:00P.M. -8:10P.M. Mayor Swaim pointed out that t'he trucks are not adept to use in a recycling program, that open bin trucks are used, not hydraulic vehicles. He said that another type vehicle would have to be purchased for use in a recycling program; that the trucks being purchased are needed for the regular garbage pickup apart from recycled articles. It was noted that the delivery date of the trucks is 180 days . PLANNING COMMISSION: GENERAL: a. CDBG Request to accept proposal for Engineering Services (King Street Project) Mr. Tony Ply explained that the proposal will cover the comple- tion of all phases as far as the engineering firm is concerned. He pointed out that Phase I is the engineering, appraisal part of the project, Phase II will cover the acquisition of the ease- ments and right-of-ways and utility relocations and Phase III J:s the construction of the project. He noted that there were five engineering proposals and that Bond Engineering was accepted as the top engineer and pointed out that the inflation factor will have to be looked at in that the pro- ject will be ongoing over a three or four year period. He said that hopefully the inflation factor is planned into the project cost. (Said proposal (CDBG Project No. B-90-MC-05-0008) is included in these minutes.) Alderman Wilson moved, seconded by Alderman Williamson that Project No. B-90-MC....:..o5-0008 King Street Reconstruction be PROVED. MOTION CARRIED. b. Recycling Survey Report I Steve Whisnant CDBG AP- A report regarding a survey made by the City of Jacksonville with regard to public response to a recycling program was given by Mr. Whisnant. The following pages show the results of the survey. Different containers were displayed and the prices of each were given as the council was informed regarding costs involved in the different forms of collecting recyclable materials. There was discussion regarding the response to the survey, the cost of the containers and the posture of the sanitation funds at present. 31 I r 'I tr ! I I !I [ !I i II I I I i! t-0 1?-j ~0 C1 r""'"ll L:&i: J r----;;..' ~~ i-::1 ~~ ~ ,['".!.v'' h:i r--j r---""' '--i ~ ot:"" t-7 .r.F i C1 in.n,_~~j • --4 c-J r l::tj .... .... a..J. ;r_-!!1 . ... 1-f""i D ·-tT-~~~ ~~,; .... ; .. ... ...~ ... fr-J. 1m-<-....... ·-;....<. l.'l."; ~ ·:$. r~ -~~ {'I.') J.j;;... ·::l:l r:::."l:i ...... ·~ ·~ ·::'::~ ·~ (~ .:::.) ·~ ·::=:t .::;:, .::::',) ·~ ·~ ·~:':'.:! ·:::.) ·~ ·::-~ <~ ·~ ·:::'::! ~ ·:J·, , ..... IJ.-;..r ·::;:t:; ~ ~j (''\ ~.. .4!. ti~An~ f.-. .... ~ i., ) ···-{ t"lllllllj !!""'""~ ( ,\ ·~I • .... i:.:cf F-1 l. ·~ 1--i r~r' I--::·· I J""' -=----; _.,. en hmt .i 1m-! t-1 (t) ,_,., ......... i ,.PCJ~lr~ L-l... '·--.\ -'• . ·~· f.-,{ .. t,.:.,.,r -~· . r .. _ . ~· . . . r-F"'··· :~·:~:~··'t ·, r. ' I • .... t .. -:_ .. l ======================~ ·ftl ~ II I il I 12Q 100 60 6D 4(l 20 0 P~1 FRRR. FNr-~E r1F~ }.ltr .ATER, I:·\L~ ..l j_ \ ..LJ .1;,_ ..L.J -\! ...LJ \ __ . ~--' -~]. ..:_ .l!... . ill .£...,_ ~-- T 0 -;;r-r E n E ~-·4 "'"\,.r r·• L E, D _ t-l · r\. . t__, r l.-· J 1 ~------------------~------------~ ....... ~! ... ?. -~-............................................................................................................ . P.:\PEF: ALUMINUM METAL CANS 1 Pk\STIC GL.-\SS Se:ri e~ 1 I I I p -- t"' ~ ,:::tJ ·~ .:;:,; ·~ ·~ .::;::, .::;::; .:::;:) _ _._......._: .....:: :. :. ::::.::.::.::.:: t~.: •• : ,:;::, ·~ ·~ ·-------· CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 5, 1991 7:00P.M. -8:10P.M. It was pointed out that it might be possible to use buildings just south of City Hall on property recently purchased from the State Highway Department as storage for recycled items. During the course of the discussion Mayor Swaim pointed out that he definitely favors a Regional Landfill adding th~t the Quorum Court would be the most likely body to represent the public 1n the endeavor. After further discussion, Mayor Swaim suggested that Alderman Marshall Smith, chairman of the Recycling Committee, set a date for a meeting of the committee and bring any recommendation they m:i .ght have regarding which avenue to take with regard to a recy- cling pilot program to the September 19, 1991 meeting of the Council. A committee meeting was set for 7:00 p.m. September 12, 1991 at City Hall with the general public invited. Council members celebrate the Jacksonville. next meeting of were asked by Mayor Swaim to think of some way to last fifty (50) years of growth of the City of Suggestions will be given consideration at the the Council. Alderman Knight suggested that a tree be planted on the grounds at city hall. It was suggested that letters of appreciation be sent to the Arkansas State Highway Department with regard to three projects in the city, West Main. Trickey Lane and Martin Street. Mayor Swaim pointed 6ut that th~ project on Martin Street ready for light installation at this point adding that they not been received but are expected soon. APPOINTMENTS: ANNOUNCEMENTS : ADJOURNMENT: ·-"- is have Alderman Fletcher moved, seconded by Alderman Williamson that the meeting adjourn at approximately 8:10 p.m. Respectfully, YJ~.~ ~-Leon~ City Clerk-Treasurer CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 5, 1991 7:00P.M. -8:10 P.M. -=,=tL~ MAYOR KlNG STREET RECONSTRUCTION JACKSONVILLE, ARKANSAS CDBG PROJECT NO. B-90-MC-05-0008 ENGINEERING PRICE QUOTATION The firm of Bond Consulting Engineers, Inc., does hereby agree to provide the necessary engineering, surveying and drafting services for the completion of the construction plans, specifications and related tasks for the following fee, and by the completion dates as stated. This project shall be divided into two phases, one each for Design and Construction •. I I Phase I (Desig~ Phase): Task Proposed Fee $2,150.00 Survey of Parcels Topographic SQrvey Location of Utilities Engineering Design Development of Easements Bid Letting & Analysis 2,600.00 250.00 3,850.00 675.00 440.00 Estimated Completion Date Sept. 27, 1991 Oct. 11,1991 Oct. 25, 1991 Nov. 15, 1991 Dec. 13, 1991 (As per City) Total Proposed Fee (Phase I): $9,965.00 Phase II (Construction Phase): The tasks incl~ding Monthly Pay Estimates, Periodic Site Inspections, Construction Staking, Development of As-Built Drawings, and items related thereof shall be performed on an hourly basis, as deemed necessary by the City to provide an acceptable project. The hourly rate shall be based on the following table: Description Principle Engineer Project Engineer Design Engineer 3-Man Survey Crew Draftsman Inspector Registered Surveyor Hourly Rate $50.00 45.00 35.00 55.00 18.00 18.00 25.00 The above said fees do not include review fees, material or soil testing fees, or related services not directly associated with the preparation of plans or specifications. 37 For comparison, the Design Phase Fee can be associated with the length of road involved in this project at a rate of approximately $5.95 per linear foot, substantially less than that for O'Neal Street which was $9.26 per linear foot. ACKNOWLEDGED BY: ----~~~~~~~--------Date President CITY COUNCIL OF JACKSONVILLE ARKANSAS AQ~NDA REGULAR CITY COUNCIL MEETING SEPTEMBER 19, 1991 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: (POLICE DEPARTMENT:) (ANIMAL CONTROL DEPT:) (FIRE DEPARTMENT:) 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS AND RECREATION DEPT: 12. SANITATION DEPARTMENT: 13. PLANNING COMMISSION:· 14. GENERAL: 15. APPOINTMENTS: DEVIATION OF AGENDA: 16. ANNOUNCEMENTS: ADJOURNMENT: 7:00 P. M. CITY HALL a. Regular City Council Meeting September 5, 1991 Regular City Council Meeting August 15, 1991 Regular Monthly Report Regular Monthly Report Regular Monthly Report Ordinance 953 (*16-91) Waiving Competi- tive bidding on a Drug Dog Progress Report on Drainage Projects: Vine Street Area. Oakhurst, Qunincy Cove and Stamps Street Area. Request to accept bids: Sanitation Truck (Trash Truck) Authorization to go out for bids: SIDEWALK beginning at John Harden on Marshall Road to Main Street. east on Main Street to Sharp Street b. Recycling Survey Report c. Request for Public Hearing: Closing the alley running east off South Bailey parallel to West Main and Mulberry Request to appoint Tad Green to serve the unexpired term of Leslie Belden, on the Planning Commission. term to expire 1/1/1992 Request to appoint Lindy Bollen, Jr. to serve the unexpired term of Fred Conley, on the Parks and Recreation Commission, term to expire 5/9/1995 39 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 19, 1991 7:00 P.M. -8:21 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -41:1 INDUSTRIAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on .. September 19, 1991, at the regular meeting place of the Council. Alderman Marshall Smith delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL : Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty were present. PRESENT, Ten (10), ABSENT, (0). Mayor Swaim also answered ROLL CALL and declared a quorum. Others present for the meeting: City Attorney Robert E. Bamburg, Police Chief Don Tate, Personnel Director and Mayoral Aide Michael Beeman, Assistant Finance Director Paul Mushrush, Deputy City Clerk Teresa Parker, Engineering Secretary Mylissa Founds, Fire Chief Rick Ezell, Steve Whisnant, Sanitation Superintendent Billy Gilmore, City Engineer Duane Reel, other city employees, interested citizens, members of the press. City Clerk Lula M. Leonard was absent due to attendance in Continuing Education at the University of Arkansas of Fayetteville. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regulctr C.ily Council Meeting of September 5, 1991, for study and action at the ne x t Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Lewis moved, seconded by Alderman Knight minutes of the Regular City Council Meeting of August be APPROVED. MOTION CARRIED. that the 15, 1991, CONSENT AGENDA: ANIMAL CONTROL, POLICE DEPARTMENT and FIRE DEPARTMENT ANIMAL CONTROL: Alderman Ray moved, seconded by Alderman Lewis that the Regular Monthly Report of the Jacksonville Animal Control Department be APPROVED. Said report reflects Contributions $5.00, Adoptions/Fines $472.00 and Security Deposits totaling $325.00 for total receipts of $802.00. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) af- firmative votes, (0) negative votes. MOTION CARRIED. 1 J POLICE DEPARTMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 19, 1991 7:00 P.M. -8:21 P.M. Alderman Ray moved, seconded by Alderman Lewis that the regular monthly report for the month of August from the Jacksonville Police Department which reflects COMPUTER COLLECTIONS OF $41,133.56, MISCELLANEOUS PAYMENTS OF $8,824.14 AND REPORT COPIES OF $460.50, TOTALING $50,418.20 be APPROVED. ROLL CALL: Alder- men: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. FIRE DEPARTMENT: Alderman Ray moved, seconded by Alderman Lewis that the regular monthly report for the month of August from the Jacksonville Fire Department which reflects an estimated fire loss of $73,850.00 be APPROVED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: ORDINANCE 953 (#16-91) Waiving Competi- tive Bidding I Patrol I Narcotic Dog. AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF PURCHASING A PATROL/NARCOTIC DOG FOR THE JACKSONVILLE POLICE DEPARTMENT; DECLARING AN EMERGENCY; ANQ FOR OTHER PURPOSES. A1derman Smith moved, seconded by Alderman Knight. that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher. Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) af- firmative votes. (0) negative votes. MOTION CARRIED. Ordi- nance read FIRST TIME by City Attorney Robert E. Bamburg. Mayor Swaim recognized Chief Tate for discussion. Chief Tate requested approval to purchase a patrol/narcotic dog to assist the police department and narcotics enforcement which in efforts to enhance the fight against drugs. In research for the best canine possible for the Jacksonville Police Departments 2 41 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 19, 1991 7:00 P.M. -8:21 P.M. needs, Chief Tate said that Canine Unlimited of Tulsa, OK is recognized as the leader in this field. He requested that $5,000.00 be funded from the police department for the dog and the remaining $2,800.00 from the City. He related that the canine has many kinds of purposes, not only for drugs, but also for weapons, currency and attacking the suspect. In addition, the canine will also be able to track and trail the suspect committing the crime. Alderman Keaton moved, seconded by Alderman Wilson, that Ordi- nance be accepted on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. ACCEPTED ON FIRST READING. The consensus of the Council was that $5,000.00 be funded from the Police Drug Fund and $2,800.00 from Contingency Fund. Alderman Ray moved, seconded by Alderman Smith, to suspend the rules and place the Ordinance on SECOND READING. $5,000.00 to be funded from the Police Drug Fund and $2,800.00 from Contingency F'unn. ROLL CALL. Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the SECOND TIME. Alderman Sansing moved, seconded by Alderman Lewis, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. Motion received ten (10) affirmative votes. (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the THIRD AND FINAL TIME. Alderman Lewis moved, seconded by Alderman Wilson that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. Motion received ten (10) affirma- tive votes, (0) negative votes. MOTION CARRIED. 3 CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 19. 1991 7:00 P.M. -8:21 P.M. Alderman Smith moved, seconded by Alderman Lewis that the EMER- GENCY CLAUSE BE APPROVED AND ADOPTED. ROLL CALL: Alderman Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. Motion received ten (10) affirmative votes. (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 953 THIS 19th DAY OF September 1991. STREET DEPARTMENT: Progress Report on Drainage Projects: Halifax Cove and Quincy Cove area, Vine Street and North First Street, Oakhurst Addition, Hapsburg and Welham, and Stamps Street: HALIFAX COVE AND QUINCY COVE AREA: City Engineer Reel stated that a drainage project in the Stone- wall Subdivision area on Halifax going east along the north boundary of that subdivision is divided up into three (3) phases. Phase I part of the problem being a short drainage ditch that takes care of the water that comes off Halifax Cove has deteri- orated, broken up and is in bad shape, the rest of the problem is grass ditches that have filled in with vegetative growth. The approximate cost of Phase I is $24,500.00. Phase II -is an existing ditch that will have to be torn out with a new grade figured on it and rebuilt. The approximate cost of Phase II is $64,800.00. Phase III -will take care of a ditch, having no grade at all, that has water standing in it at all times. The approximate cost of Phase III is $21,300.00. The Mayor's recommendation is to choose the projects to do with a reasonable amount of money to get the project started as opposed to putting all of the money in one area of town. VINE STREET AND NORTii FIRST STREET: Location: Vine Street and North First Street going to Bailey Street Church of Christ up to the Harpole Addition. This project is also in three phases. 4 43 CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 19. 1991 7:00 P.M. -8:21 P.M. Phase I -from North First to Gray Street. The approximate cost of Phase I is $95,085.00. Phase II -from Gray Street to Brewer Street. cost of Phase II is $46,800.00. The approximate Phase III -crosses Brewer Street to Braden to Bailey St. Church of Christ and branches both ways. The approximate cost of Phase III is $68,850.00. OAKHURST ADDITION: The proposed drainage plan is the completion of the drainage project started five (5) years ago. This project will be in two (2) phases. City Engineer Reel related that north of Canfield's residence to the north end of Oakhurst addition. we will a have 6 foot ditch for part of the way and a 4 foot ditch for the last part up to the alternate route where there will be a 6 foot ditch; north of the alternate route there will be a 4 foot ditch. The approximate cost for this part is $37.500.00. The approximate cost for the alternate route is an additional $23,150.00. He said the alter- nate routes will have to be done also. HAPSBURG AND WELHAM: Engineer Reel said that the drainage ditch that runs along the north side of the lots of Hapsburg and Welham which are eroding in the back yards and that people are losing fences. Putting a concrete ditch in the area shown on the plat, which is about 1040 feet long, will cost approximately $93,600.00 adding that it will stabilize the back yards in the areas and get the water away from that area. STAMPS STREET: He related that the drainage project in this area is close to compietion. Mayor stated that the approximate amount of money to spend on drainage projects is $250,000.00. PARKS AND RECREATION DEPARTMENT: SANITATION DEPARTMENT: REQUEST TO ACCEPT BID: Trash Truck (BID INFORMATION ON THE NEXT PAGE OF MINUTES) 5 ~ ------·-·-~ ... -..... ·----····--, __ -! •. ·-. ~-•. ·• ..• -; -. -~ . CITY OF JACKSONVILLE, ARKANSAS -. ABSTRACT OF BIDS .· ITEM(s) Bifi: Sanitation Truck with Trash Loader DEPARTMENT: Sanitation DATE OPENED:se ptember 16, 1991 11:00 a.m. BIDDEI\ BE Bucy ~ I BIDDERPerfec tion Eou in_ Co . rruck BIDDER Dealers Truck Eon i n Co BIDDER BIDDER ITEM I QUANT DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL NO. 1 1 Sanitation Truck I $51,861.99 NO BID $49,42~.00 ·-. , .. ___..._._ . . -., . - - -. I TOTAL PRICE I $51 861.99 J NO RTD _tL..Q L..?r:. ()() I I TE RT-Is I I· DELIVERY 90-120 days 60 days from receipt of chassis : ., f~i~~ING :_ RECOMMENDED BIDDER: Dealers Truck I ADDITIONAL H~~O.Rf'lAT~ON: ';".:" Alderman Wilson moved, truck be purchased from ment, for $49,425.00 MOTION CARRIED. PLANNING COMMISSION: GENERAL: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 19, 1991 7:00 P.M. -8:21 P.M. seconded by Alderman Ray that the the low bidder, Dealers Truck and from the Sanitation Depreciation trash Equip- Fund. A. Authorization to go out for bids: SIDEWALK beginning at John Harden on Marshall Rd. to Main St., east on Main St. to Sharp St. ending at Jax. Jr. High North. Alderman Keaton moved, seconded by Alderman Knight to receive bids for a Sidewalk beginning at John Harden on Marshall to Main St .. east on Main St. to Sharp St. with expenditure to be taken from the Unappropriated Sales Tax Fund. MOTION CARRIED. B. RECYCLING SURVEY: Presentation by Alderman Marshall Smith Minutes of the meeting of the recycling committee held on Septem- ber 12, 1991 discussing the survey, the containers and the pilot program was included in the Aldermen's packet. Alderman Smith stated that the committee feels that developing the buildings south of City Hall into a drive through ''Recycling Salad Bar", where people can drop off plastic (soda bottles), paper and aluminum cans. is very important at the present time. He also stated they feel the need to set up public meetings in which information, videos, verbal and pamphlets are used to educate the public as to what is trash, example tree limbs, grass clippings and pine needles and what is called garbage. C. REQUEST TO SET UP A PUBLIC HEARING: Closing the Alley run- ning East off South Bailey parallel to West Main and Mulberry: Alderman Fletcher moved, seconded by Alderman Wilson to set-up a Public Hearing to close the alley running East off South Bailey parallel to West Main and Mulberry Streets on November 7. 1991 at 7:15 P.M. MOTION CARRIED. APPOINTMENTS: Request to appoint Tad Green to serve the unex- pired term of Leslie Belden on the Planning Commission. The term of Mrs. Belden is to expire 1/1/1992. 6 41 I • ~ . ;:. • :~ I' • .,.·~.·. CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 19. 1991 7:00 P.M. -8:21 P.M. Alderman Wilson moved. seconded by Alderman Knight to appoint Tad Green to serve the unexpired term of Leslie Belden on the Plan- ning Commission; term to expire 1/1/1992. MOTION CARRIED. DEVIATION OF AGENDA: Alderman Wilson moved. seconded by Alderman Knight to suspend the rules and place the appointment of a Park and Recreation Commis- sioner on the agenda. MOTION CARRIED. A request to appoint Lindy Bollen. Jr. to the Parks and Recrea- tion Commission to serve the unexpired term of Fred Conley term to expire 5/9/1995 was made by Mayor Swaim. Alderman Smith moved. seconded by Alderman Knight to appoint Lindy Bollen. Jr. to the Parks and Recreation Commission to serve the unexpired term of Fred Conley; term to expire 5/9/1995. MOTION CARRIED. Alderman Knight moved. seconded by Smith to go into EXECUTIVE SESSION to discuss personnel matters at approximately 8:12 p.m. MOTION CARRIED. Alderman Wilson moved. seconded by Alderman Knight to come out of ~X~G.YTIV~ SESSION. MOTION CARRIED. Mayor Swaim stated that the council went into EXECUTIVE SESSION to discuss personnel matters and took no formal action. ANNOUNCEMENTS: ADJOURNMENT: Alderman Smith moved. seconded by Alderman Fletcher that the meeting adjourn at approximately 8:21 p.m. Respectfully, City Clerk-Treasurer by Teresa Parker Deputy City Clerk 7 CITY COUNCIL OF JACKSONVILLE ARKANSAS A~:E:N.QA REGULAR CITY COUNCIL MEETING OCTOBER 3, 1991 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: (MUNICIPAL COURT:) 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 0. STREET DEPARTMENT: 11. PARKS AND RECREATION DEPT: 12. SANITATION DEPARTMENT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16 . ANNOUNCEMENTS: ADJOURNMENT: 7:00 P. M. CITY HALL a. b. c. Regular City Council Meeting September 19, 1991 Regular City Council Meeting September 5, 1991 Regular Monthly Report Progress Report on North First Street Bridge Repair Request to accept low bid for BUILDING INSURANCE CDBG Request to accept bid/Garvin St. Extension Sewer Project ORDINANCE 954 (#17-91) Ref: Municipal Employees Retirement Request by sponsors to fill the vacancy on the Civil Service Commission due to Mr. Dub Myers retirement: (Term to expire 4/1/1992) a. Ald. Knight sponsor of Mr. Art Brannon b. Ald. Fletcher sponsor of Mr. Jim Lewis l c. Ald. Sansing sponsor of Mr. Steve Coop ' CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 3, 1991 7:00 P.M. -8:05 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 INDUSTRIAL DRIVE The City Council of the City of Jacksonville~ Arkansas met in Regular Session on, October 3, 1991, at the r ·egular meeting place of the Council. Alderman Ray delivered the invocation after ,,,,hic::h 1"1 2"\'/DI~ Sv1aim lf:~d the standing f~.udiE"~ncE~ in thE2 ''F'lec:lgE~ of (.~llE!I;J:i.<::•.nc:f:?'' to the f:i..:·:\<_:j. Fmp_ CALL: Aldermen: Knight, Smith, Sansing~ Ray, Wilson, Fletcher, William- son, Keaton and Twitty were present. Alderman Lewis came in at approximately 7:05p.m. PRESENT, Ten (10), ABSENT, (0). Mayor Swaim also answered ROLL CALL and declared a quorum. Others present for the meeting: City Attorney Robert E. Bamburg, Fire Chief Rick Ezell, City Engineer Duane Reel, Personnel Djrec- tor and Mayoral Aide Michael Beeman, Finance Director Gene Kel- ley, Deputy City Clerk Teresa Parker, Cede Enforcement Officer ,John Nt:;:w ~· Community DE:vPl opm£=mt. Di n::ctc.1r Tony F'J. y, ~:i"t.E:~ve V.Jh :!. '::;n·-· ant, other city employees, interested citizens, members of t he pn?.SSi. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of September 19, 1991~ for study and action at the next Regular City Council Meeting. f.'PPR_DVAL AND I OR CORRECT I ON OF l"ll 1\JUTES: Alderman Smith moved, seconded by Alderman Sansing that minutes of the Regular City Council Meeting of September 1991 be APPROVED. MOTION CARRIED. CONSENT AGENDA: MUNICIPAL COURT <Probation Officer> the 5 ~ Alderman Knight moved, seconded by Alderman Ray that the August 1991 report from Probation Officer Mike Mahone BE APPROVED. Said report reflects 133 cases ending August 31, 1991, 9 cases added in the month of September, 1991, Probations completed, Month ending September 31, 1991, Total cases as of September 31, 1991, ••... 128 Number of Juveniles on Probation ..• 4. ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray~ Wilson, Fletcher, Wil- liamson, Keaton and Twitty voted AYE. Alderman Lewis was absent during roll call. MOTION CARRIED. POLICE DEPARTMENT: WATER DEPARTMENT: SEWER DEPARTMENT= 1 fiRE DEPARTMENT: CITY OF JACKSONVILLE~ ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 3, 1991 7:00 P.M. -8:05 P.M. STREET DEPARTMENT: Progress Report on North First St. Bridge (location: intersection of Loop Rd. and Hwy 161) City Engineer Reel presented pictures of the situation existing at the North First St. Bridge before and after completion of the repairs recently made. He said that the cost of the bridge repair was approximately $1,800.00 and that the life of the repair is probably five years. He pointed out that the widening of North First Street will probably take place before other repairs to the bridge are needed. He related that the State Highway Department makes an annual inspection of the bridge. Mr. Reel related that it may be possible to get the bridge re- placed using FAU Funds if the bridge can be declared an emergency by the State Highway Department. Said expense to the city would be 25% of the total replacement cost. Mayor Swaim pointed out that work is in progress at the railroad crossing on West Main St. in the area of Lomanco. He pointed out that the contribution of the city is $6,000.00 and the contribu- tion of the railroad is approximately $38~000.00. He related that the job will be completed within a two-day period. PARKS AND RECREATION DEPARTMENT: ~ANITATION DEPARTMENT: PLANNING COMMISSION: GENERAL: a. Request to accept low bid for BUILDING INSURANCE Mayor Swaim recognized Finance Director Gene Kelley to address the council. He said that proper advertisement was made regarding the bids for building and contents insurance coverage. He said that two bids were valid out of the three received; the bid from Metrcplan~ an all risk bid which was not asked for, was the non-valid bid~ the Galliger Firm of North Little Rock bid which was $12~915.00 and the low bid made by Insurance Mart of Jacksonville which was $11~255.00. He said that value of contents around the city are raised and the insurance covers replacement value. He pointed out that the amount is up $600,000.00 from last year. 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 3, 1991 7:00 P.M. -8:05 P.M. Alderman Fletcher moved, seconded by Alderman Wilson that the low bid of $11,255.00 from Insurance Mart be accepted for Building Insurance Coverage. MOTION CARRIED. Said coverage to take place on expiration date of previous years insurance. b. CDBG Request to accept bid/Garvin St. Extension Sewer Project Alderman Wilson moved, seconded by Alderman Smith that bid of $32,405.80 (bid sheet information included minutes) from DANCO CONSTRUCTION CO. of North Little MOTION CARRIED. the in Rock, low these AR. c. ORDINANCE 954 (#17-91) Ref: Municipal Employees Retirement Mayor Swaim pointed out that laws passed in the last legislative session requires the city to make some adjustments. Alderman Smith moved~ seconded by Alderman Wilson ,that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Knight~ Smith, Lewis, Sansing, Ray, Wilson, Fletcher~ Williamson, Keaton and Twitty voted AYE. NAY CO>. Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Or·di- nance read FIRST TIME by City Attorney Robert E. Bamburg. City Attorney Bamburg voiced that Acts 851 and 223 were passed during the legislative sc~sion which allowe th~ allow tl1e officials who are named in the ordinance to election between the Apers program or the local plan the Ordinance necessary. recently city to make an and makes Mayor Swaim added that there is a time limit for its passage. Alderman Wilson asked the question whether the persons named therein have an option to belong to Apers or do they have to be in the local retirement plan. Mayor Swaim stated that the law mandates that a Judgep a City Clerk, a Mayor~ a Deputy Clerk~ a Municipal Court Clerk and a City Attorney have certain rights as far as retirement is con- cerned. He related that in the past the option was given to belong to Apers and that the option as exercised costs the city a considerable amount of money. He related that there is a 6% contribution for each employee who decides to go into Apers and that the money is kept by Apers whether the employee retires or not. He related that funds have been contributed by the city into Apers for the City Clerk, Deputy Clerk and the City Attorney and that said funds will be refunded to the city"if requested. 3 CITY OF JACKSONVILLE~ ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 3, 1991 7:00 P.M. -8:05 P.M. City Attorney Bamburg said the Ordinance allows an appropriate decision by the employee regarding their retirement status. The City Attorney voiced that at this point, he did not plan on retaining the office of City Attorney for twenty years and did not want the city to make the 6% contribution which could not be refunded if he does not opt out of the plan at this point. Mayor Swaim pointed out that the legislation was passed by some state officials who wanted in the Apers program, fitting them in a certain posture due to already being in office. He pointed out that his situation is already set. He said that there are op- tions that can be exercised in the future and that there ar·e no funds in the account at present; only contributions to the Municipal Judge and Municipal Court Clerk because that is mandat - ed by law through fine collections. He said that the law does not mandate an amount to be placed in an account for the other officials listed, only that payment of retirement benefits shall be paid from the general fund which meant that a fund is not started unless it is set up and earmarked for retirement if it is desired by the official. Mayor Swaim voiced that his is set, the Clerk and Attorney may opt out of the plan at this point, that and the Court Clerk are pretty well set. the City the Judge City Attorney Bamburg said that the amount of retirement for each official might differ in that the State Statutes are drafted differently. He said that Apers has a percentage calculation which takes the number of years of service~ the age of the indi- vidual and possibly municipal service performed different amounts are arrived at. City Attorney Bamburg and Mayor Swaim related that a person has to be on one plan or the other according to State Statute passed in 1987. He sajd that all elected officials can make a point but that if the Ordinance is not passed~ has been paid in cannot be retrieved. choice at the money this which Alderman Wilson moved~ seconded by Alderman Knight , that Ordinance be accepted on FIRST READING. ROLL CAL~: Aldermen: Knight~ Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, CO> negative votes. MOTION CARRIED. ACCEPTED ON FIRST READING. 4 1 l CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 3, 1991 7:00 P.M. -8:05 P.M. Alderman Knight moved, seconded by Alderman Smith , to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL. Aldermen: Knight, Smith, Lewis, Sansina. Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (1(>) affirmative votes~ ((l) negative votes. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the SECOND TIME. Alderman Fletcher wh i ch he considers voiced his di s ple a sure regarding po s itions part -time being li s ted in the ordinance. Mayor Swaim voiced th a t State Law ha s s et the officials in place. Alderman Ray moved, seconded by Alderman Knight to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen~ Knight, Smith, Lewis, ~3ansi ng, nay, ~~Ji 1 <.:>on, Fl £7)tcher, l.1-h 11 :i. am::;;on, t<c;~r.:lt.On e:md Tw:i. tty voted AYE. NAY 0. Motion received ten (10> affirmative votes~ (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the THIRD AND FINAL TIME. Alderman Wilson moved~ seconded by Alderman Sansing that Ordinance be APPROVED AND ADOPTED. ROLL CALL: t<night~ Smith, Lewis, Sansing, F~ay, vJilsc1n, Williamson, Keaton and Twitty voted AYE. NAY received ten (10) affirmative votes, (0) negative MOTION CARRIED. Aldermen: Fletcher·, 0. Motion votes. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 954 THIS 3rd DAY OF OCTOBER 1991. ··-··---·---·-------,,,...,j _.,_,m _"_· "''""'-~'-!--"'"'''"'"'--•--·-•-·--• APPOINTMENTS: Request by sponsors to fill the vacancy on the Civil Service Commission due to Mr. Dub Myers retirement; a. Ald. E. Knight sponsor of Mr. Art Brannon b. Ald. G. Fletcher sponsor of Mr. Jim Lewis c. Ald. T. Sansing sponsor of Mr. Steve Coop Mayor Swaim explained that the City Council and the Mayor have the right. to submit one each to the full Council for approval. Alderman Marshall Smith moved, seconded by Alderman Larry Wilson that the Council go into Executive Session for the purpose of filling the Civil Service Appointment. MOTION CARRIED. The time was approximately 7:33 p.m. 5 CITY OF JACKSONVILLE~ ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 3, 1991 7:00 P.M. -8:05 P.M. City Attorney Bamburg noted that under the Freedom of Information the Council can retire into Executive Session to consider the appointment of a public official adding that a Civil Service Commissioner would obviously be a public official. Alderman Wilson moved~ seconded by Alderman Ray that the come out of Executive Session at approximately 7:50 p.m. CARRIED. Council MOTION Mayor Swaim noted that there was considerable discussion and that all three candidates were considered to be well qualified and spoken of very highly by their sponsors and other members of the Council adding that obviously only one person can serve. He expressed appreciation for quality people submitting their names for the position. Alderman Sansing moved, seconded by Alderman Ray that Mr. Steve Coop be appointed to the Civil Service Commission to fill the vacancy, created by the retirement of Mr. Dub Myers~ with a term to expire 4/1/1992. MOTION CARRIED. ~NNOUNCEMENTS: (-HdenTlan F·letcher l~e~quested an updclt.e on GTE:, Mayor Swaim related that GTE has merged with another company and explained that efforts have been made through his office to retain GTE operational offices within the city. Others on the Council expressed gratitude for the efforts of the Mayor in preserving some of the offices which will be retained although headquarters will be located at Russellville, Arkansas. Mayor Swaim also pointed out that about 400 jobs have been gained due to expansion at Regal Ware offsetting about the same number of jobs lost in the GTE transition. Attorney Bamburg announced the Swine Ball to be held Saturday night at the Boys Club~ $20.00 per couple. It was requested that the City Attorney review laws governing insurance companies with relation to privilege tax obligations in the city .. ADJOURNMENT: Alderman Fletcher moved, seconded by Alderman Williamson that the meeting adjourn at approximately 8:10p.m. 55 .I ti ~~-- ,( • Respectfully, ~-~~~ City Clerk-Treasurer CITY OF JACKSONVILLE~ ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 3, 1991 7:00 P.M. -8:05 P.M. ~~~w~ MAYOR 7 CITY COUNCIL OF JACKSONVILLE ARKANSAS AG~N.QA REGULAR CITY COUNCIL MEETING OCTOBER 17, 1991 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: (ANIMAL CONTROL DEPT:) (FIRE DEPARTMENT:) 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS AND RECREATION DEPT: 12. SANITATION DEPARTMENT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 6 . ANNOUNCEMENTS : . ADJOURNMENT: 7:00 P. M. CITY HALL Regular City Council Meeting October 3, 1991 Regular City Council Meeting September 19, 1991 Regular Monthly Report Regular Monthly Report Discussion: DRAINAGE PROJECTS Request to Fund a Fishing Dock at Paradise Lake ORDINANCE 955 (+18-91) Ref: Rezonings (Gen. Location: from First Electric to Gregory Place Shopping Center on the west side of HWY 161.) from R-1 to C-1 a. Request to accept RECYCLING LOGO a. Sewer Commission: Dr. James R Weber term to expire 4/20/1992 (serving the unexpired term of Steve Coop) b. Park & Rec. Commission: Mr. A.W. Riddle term to expire 5/9/1992 (serving the unexpired term of Mr. Parker Colvin) c. Housing Facilities board Mr. Doug Wilkinson I term to expire 10/24/1996 l L J l I 5B .I CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 17. 1991 7:00 P.M. -7:40 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -41:1 INDUSTRIAL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on October 17, 1991, at the regular meeting place of the Council. Alderman Reedie Ray delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight. Smith, Sansing, Ray. Wilson, Williamson. Keaton and Twitty were present. Alderman Lewis came in at approximately 7:05 p.m. and Alderman Fletcher came in at approximately 7:06 p.m. PRESENT. TEN. (10). ABSENT. (0). Mayor Swaim also answered ROLL CALL and declared a quorum. Others present for the meeting: City Attorney Robert E. Bamburg, City Engineer Duane Reel. Police Chief Don Tate, Fire Chief Rick Ezell, Personnel Director and Administrative Assistant Michael Beeman, Assistant Finance Director Paul Mushrush, Deputy City Clerk Teresa Parker, Engineering Secretary Mylissa Founds, Fire Chief Rick Ezell, Steve Whisnant, other city employees. interest- ed citizens, members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of October 3, 1991, for study and action at the next Regular City Council Meeting. APPROVAL Alderman minutes 1991. be AND/OR CORRECTION OF MINUTES: Smith moved, seconded by Alderman of the Regular City Council Meeting APPROVED. MOTION CARRIED. Sansing that of September CONSENT AGENDA: ANIMAL CONTROL and FIRE DEPARTMENT ANIMAL CONTROL: the 19. Alderman Wilson moved. seconded by Alderman Ray that the Regular Monthly Report of the Jacksonville Animal Control Department be APPROVED. Said report reflects Adoptions/Fines $660.50 and Security Deposits totaling $150.00 for total receipts of $810.50. ROLL CALL: Aldermen: Knight. Smith. Sansing. Ray. Wilson. Williamson. Keaton and Twitty voted AYE. NAY (0). Motion re- ceived EIGHT (8) affirmative votes. (0) negative votes. MOTION CARRIED. 1 FIRE DEPARTMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 17, 1991 7:00 P.M. -7:40 P.M. Alderman Wilson moved, seconded by Alderman Ray that the regular monthly report for the month of August from the Jacksonville Fire Department which reflects an estimated fire loss of $48,900.00 be APPROVED. ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received eight (8) affirmative votes, (0) nega- tive votes. MOTION CARRIED. WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: DISCUSSION: DRAINAGE PROJECTS The following cost estimates for the repair of the streets listed below, in order of priority with regard to drainage funds, were presented to the City Council by City Engineer Reel. (1) Oakhurst: $60,625.00 (2) Brewer, Braden and Vine (3 Phases) $207,735.00 (3) Stonewall (Halifax) (3 Phases) $110,660.00 (4) McArthur (4 Phases) $3,026,907.10 (5) 718 Parrish Street to Hapsburg $8,600.00 (6) Hapsburg and Welham $93,600.00 (7) Eastview-Stone South $57,624.00 The following list is not necessarily in order of priority for improvements: Southeastern, Sorrells and Lehman (2 phases) Valentine, Homer Adkins -City Limits James Street to Jeff Davis Sunnyside Darryl Court Carolyn to Keaton Dupree @ Red Walker's Shopping Center Mayor Swaim pointed out that there will be major moves in cor- recting the problems on McArthur and that three million dollars is not readily available to complete the project. He said that the drainage project list may be altered if necessary. 2 S9 CITY OP JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 17. 1991 7:00 P.M. -7:40 P.M. There was discussion that item five might be done first in that the cost factor is the smallest on the list. More discussion ensued regarding the ditch which City Engineer Reel said has turned into a meandering stream along McArthur drive. He pointed out that erosion is claiming yards, that trees are caving into the area and that somehow work needs to begin on the project. He said that the three million dollar figure is realistic and that if all drainage money were designated to this project it would take seventeen years to correct it relating that it is a major project. Requests for the costs involved in the four phases of item four were requested from the City Engineer by the Council. He stated that he would make the information available to the Council as soon as possible. Alderman Fletcher commented that the decisions of the council are serious in nature and admonished that the desires of the public be sought regarding drainage work. Mayor Swaim pointed out that pledges to do drainage work have been made by aldermen in every election for the past fifteen years and that major emphasis. during his term in office. has been to improve the drainage problems within the city. Other comments followed regarding the money which has specifical- ly been set aside for correcting drainage problems. He said that funds set aside in the Street Department will be able to cover the costs of the second list of drainage problems listed on the previous page. PARKS AND RECREATION DEPARTMENT: Mayor Swaim noted that Paradise Lake gets a tremendous amount of use and is sometimes forgotten. He said that Parks & Recreation has dedicated enough money to do one dock and that they have drained the lake to pull the banks back and dredge the lake to make it more available for fishermen. He recommended that the city appropriate approximately $4.000.00 available in the Contin- gency Fund for the construction of the second dock. Alderman Wilson moved. seconded by Alderman Williamson $4,000.00 be taken from the Contingency Fund for construction a fishing dock at Paradise Lake. MOTION CARRIED. 3 that of CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 17. 1991 7:00 P.M. -7:40 P.M. It was pointed out that Pickthorn Lake is an excellent fishing area which enhances the citys recreational opportunities. SANITATION DEPARTMENT: PLANNING COMMISSION: ORDINANCE 955 (#18-91) Ref: Rezonings (Gen. Location: from First Electric to Gregory Place Shopping Center on the west side of HWY 161.) from R-1 to C-1 AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE, ARKANSAS, (GENERAL LOCATION: PROPERTY BE'IWEEN FIRST ELECTRIC COOP AND GREGORY PLACE SHOPPING CENTER ON THE WEST SIDE OF SOUTH HWY. 161.): AMENDING ORDINANCES 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES. Alderman Knight moved, seconded by Alderman Smith ,that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, -Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Ordi- nance read FIROT TIME by City Attorney Robert E. Bamburg. Alderman Reedie Ray moved, seconded by Alderman Sansing that the rules be suspended and that the ordinance not be read in its entirety. MOTION CARRIED. ,·~ City Engineer Reel explained that rezoning the three parcels at once, which was agreed to by the three property owners involved, would eliminate single requests which amounts to spot zoning. He noted that approval of the request would make all the area along HWY 161 in said location so listed above commercial. It was requests sion and requests. pointed out that there was no opposition made during the public hearing held by the Planning that their recommendation is to approve the to the Commis- rezoning Mayor Swaim pointed out that Metroplan has recommended that all frontage along HWY 161 be classified commercial and are preparing a land use map indicating the same. Alderman Smith moved, seconded by Alderman Knight , that Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) af- firmative votes, (0) negative votes. Alderman Wilson abstained. MOTION CARRIED. ACCEPTED ON FIRST READING. 4 fol CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 17, 1991 7:00 P.M. -7:40 P.M. Alderman Knight moved, seconded by Alderman Sansing , to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL. Aldermen: Knight, Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion re- ceived nine (9) affirmative votes, (0) negative votes. Alderman Wilson abstained. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the SECOND TIME. Alderman Ray moved, seconded by Alderman Lewis to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. Motion received nine (9) affirmative votes. (0) negative votes. Alderman Wilson abstained. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the THIRD AND FINAL TIME. Alderman Smith moved, seconded by Alderman Lewis, that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. Motion received nine (9) affirmative votes, (0) negative votes. Alderman Wilson abstained. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 955 THIS 17th DAY OF OCTOBER 1991. GENERAL: Request to accept RECYCLING LOGO Alderman Smith said that the statement, "Jacksonville Recycling for a better tomorrow" has been chosen. There was discussion regarding the logo and a suggestion was made and accepted to decrease the size of the arrows encircling the city seal, which should be made larger, in the center of the emblem. It was decided that colors for the logo will be left in the hands of the committee. APPOINTMENTS: Commission to 4/20/1992) Request to appoint Mr. James R. Weber to the Sewer serve the unexpired term of Mr. Steve Coop. (to Alderman Wilson moved, seconded by Alderman Ray to appoint Dr. James R. Weber to serve the unexpired term of Mr. Steve Coop on the Sewer Commission; term to expire 4/20/1992. MOTION CARRIED. 5 Alderman Sansing moved, seconded Mr. R. W. Riddle to serve the Colvin on the Parks & Recreation 5/9/1992. MOTION CARRIED. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 17. 1991 7:00 P.M. -7:40 P.M. by Alderman Keaton to unexpired term of Mr. Commission with term appoint Parker expiring Alderman Smith moved, seconded by Alderman Wilson to appoint Mr. Doug Wilkinson to serve on the Housing Facilities Board for a term to expire 10/24/1996. MOTION CARRIED. DEVIATION OF AGENDA: Alderman Knight voiced that there is need to replace a new air conditioner for the kitchen area at the Elderly Activities Center located on Victory Circle. She said that the cost of a new unit will be $1,239.63. Alderman Knight moved, seconded by Alderman Smith to suspend the rules and place the item on the agenda. MOTION CARRIED. Alderman Knight moved, seconded by Alderman Smith that $1.239.63 be taken from the Contingency Fund to purchase an air conditioner for the kitchen area of the Elderly Activities Center located on Victory Circle. MOTION CARRIED. It was noted that the city owns the building and leases it to the Elderly Activities Program Inc. as discussion ensued regarding repairs. A suggestion was made by Alderman Wilson.to clarify the lease It was requested that City Attorney Bamburg draw up the proper paper work to clarify the responsibility of major and minor repairs. ADDITION TO AGENDA: SIDEWALKS/John Harden & Marshall Rd. up to Northside Jr. High School Mayor Swaim voiced that three companies picked up bid specifica- tions and that only one submitted a bid. Alderman Ray moved, seconded by Alderman Knight to suspend the rules and place the bid for sidewalks on John Harden & Marshall Rd. up to Northside Jr. High School on the agenda for action by the Council. MOTION CARRIED. Mayor Swaim said that he has set aside $20,000.00 for the expen- diture. City Engineer Reel said that there will be five (5) wheel chair ramps for access by the handicapped and that one of the major 6 CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 17. 1991 7:00 P.M. -7:40 P.M. items increasing the cost of the project is following standard highway signing procedures for construction. He said that the city will have to see that the contractor adheres to the require- ment. He noted that the sidewalk will be six feet wide the whole distance. Alderman Lewis moved. seconded by Alderman Wilson that the low bid. the only bid received from Bond-Kinman in the amount of $19.888.00 which will be taken from the Sales Tax Fund. be AP- PROVED. MOTION CARRIED. ANNOUNCEMENTS : ADJOURNMENT: Alderman Wilson moved. seconded by Alderman Keaton meeting adjourn at approximately 7:40 p.m. RespectfullY. City Clerk-Treasurer 7 that the r 1. INVOCATION: CITY COUNCIL OF JACKSONVILLE ARKANSAS A~~NldA SPECIAL CITY COUNCIL MEETING OCTOBER 29, 1991 6:30 P. M. CITY HALL 2. PLEDGE OF ALLEGIANCE: 3. ROLL CI\LL: 4. GENERAL: ADJOURNMENT: a. PRESENTATION OF 1992 BUDGET AND DISCUSSION b. ANNUAL MILLI\GE ORDINANCE 956 (#19-91) for Pulaski County Quorum Court CITY OF JACKSONVILLE, ARKANSAS SPECIAL CITY COUNCIL MEETING OCTOBER 29, 1991 6:30 P.M. -8:40 P.M. SPECIAL CITY COUNCIL MEETING -CITY HALL -=IH INDUSTRIAL DRIVE The City Council of the City of Jacksonville. Arkansas met in Special Session on October 29. 1991, at the regular meeting place of the Council. Alderman Robert Lewis delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight, Sansing, Ray, Wilson, Fletcher, Williamson, and Keaton were present. Alderman Smith and Alderman Twitty were Absent. Alderman Wilson came in at approximately 6:50 p.m. PRESENT, EIGHT. (8). ABSENT, (2). Mayor Swaim also answered ROLL CALL and declared a quorum. Others present for the meeting: City Attorney Robert E. Bamburg, City Engineer Duane Reel, Police Chief Don Tate, Fire Chief Rick Ezell, Personnel Director/Administrative Assistant Michael Bee- man. Finance Director Gene Kelly, Assistant Finance Director Paul Mushrush, Deputy City Clerk Teresa Parker, Steve Whisnant, other city employees, interested citizens, members of the press. GENERAL: a. ORDINANCE 956 (#19-91) Annual Millage Ordinance. AN ORDINANCE FOR THE PURPOSE OF LEVYING FIVE MILLS. THREE-TENTHS MILL AND THREE-TENTHS MILL AGAINST ALL PERSONAL PROPERTY WITHIN THE CORPORATE LIMITG OF THE CITY OF JACKSONVILLE, ARKANSAS; FOR THE PURPOSE OF LEVYING FIVE MILLS, THREE-TENTHS MILL AND THREE- TENTHS MILL AGAINST ALL REAL PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF JACKSONVILLE. ARKANSAS; FOR THE PURPOSES OF EF- FECTING CERTIFICATION TO THE COUNTY CLERK OF PULASKI COUNTY OF THE TAX LEVIED AND OTHER PRESCRIBED MATTERS PERTAINING THERETO; AND. DECLARING AN EMERGENCY. Alderman Ray moved. seconded by Alderman Sansing, that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Lewis, Sansing, Ray, Fletcher. Williamson, and Keaton voted AYE. NAY (0). Motion received seven (7) affirmative votes. (0) negative votes. MOTION CARRIED. Ordinance read FIRST TIME by Mayor Tommy Swaim. Alderman rules be entirety. Knight moved. seconded by Alderman Sansing that suspended and that the ordinance not be read in MOTION CARRIED. 1 the its CITY OF JACKSONVILLE. ARKANSAS SPECIAL CITY COUNCIL MEETING OCTOBER 29. 1991 6:30 P.M. -8:40 P.M. Alderman Sansing moved, seconded by Alderman Lewis, that Ordi- nance be accepted on FIRST READING. ROLL CALL: Aldermen: Knight, Lewis, Sansing, Ray, Fletcher, Williamson, and Keaton voted AYE. NAY (0). Motion received seven (7) affirmative votes. (0) negative votes. MOTION CARRIED. ACCEPTED ON FIRST READING. Alderman Knight moved, seconded by Alderman Ray, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL. Aldermen: Knight, Lewis, Sansing, Ray, Fletcher, Williamson, and Keaton voted AYE. NAY (0). Motion received seven (7) af- firmative votes, (0) negative votes. MOTION CARRIED. Whereupon, Mayor Tommy Swaim read the Ordinance for the SECOND TIME. Alderman Ray moved, seconded by Alderman Lewis, pend the rules and place the Ordinance on TIHRD lNG. ROLL CALL: Aldermen: Knight, Lewis, Fletcher, Williamson, and Keaton voted AYE. received seven (7) affirmative votes, (0) MOTION CARRIED. Whereupon, Mayor Tommy Swaim nance for the THIRD AND FINAL TIME. to further sus- AND FINAL READ- Sansing, Ray, NAY 0. Motion negative votes. read the Ordi- Alderman Ray moved, seconded by Alderman Williamson, that Ordi- nance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Fletcher, Williamson, and Keaton voted AYE. NAY 0. Motion received seven (7) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 956 THIS 29th DAY OF OCTOBER 1991. b. PRESENTATION OF 1992 BUDGET. The City Council reviewed each department listed below, discus- sion is contained on tape which is on file in the office of the City Clerk. No formal action was taken by the Council but sug- gestions were made as listed for the different departments. (1) 1992 REVENUES, pages 1 and 2 were reviewed by the Council. (2) STREET DEPARTMENT REVENUES (FUND #102), page 3 and EXPENDITURES, PAGES 15 and 16. No changes were suggested. (3) SANITATION DEPARTMENT (FUND i104) page 3, EXPENDITURES page 17. No changes were suggested. 2 ·lo .'7 €iT¥ §F JAe~§§HVihhE& A~sAs SPECIAL CITY COUNCIL MEETING OCTOBER 29. 1991 6:30 P.M. -8:40 P.M. (4) TRASH PICKUP DEPARTMENT C*008) EXPENDITURES page 18. No changes were suggested. (5) CITY CLERK (DEPT. *01) EXPENDITURES page 4 No changes were suggested. (6) CITY COUNCIL (DEPT. *02) EXPENDITURES page 4. were suggested. No changes (7) MAYOR-SECRETARY CDEPT.*05) EXPENDITURES page 4. One change explained, Mayor's Retirement going from $2,500.00 to $6,700.00, for retirement due Ex-Mayor's. The retirement of Ex-Mayor Reid is to begin in the fall of 1992. (8) MISC. GEN. OVERHEAD (DEPT. *09) No changes were suggested. (9) FINANCE (DEPT. #11) No changes were suggested. (10) PERSONNEL (DEPT. *14) No changes were suggested. (11) PURCHASING (DEPT. *12) No changes were suggested. (12) ANIMAL CONTROL (DEPT. *15) No other changes were suggested. (13) CITY ATTORNEY (DEPT. *06) Discussed/not finalized. (14) MUNICIPAL COURT (DEPT. *10) Discussed/not finalized. (15) CIVIL DEFENSE (DEPT. *14) No changes suggested. (16) CITY HALL EXP. (DEPT. *16) No changes suggested. (17) PLANNING COMMISSION (DEPT. *17) No changes suggested. (18) LIBRARY (DEPT. *18) No changes suggested. (19) BEAUTIFICATION (DEPT. *19) Discussed/not finalized. (20) ENGINEERING (DEPT. *21) No changes suggested. (21) INSPECTION (DEPT. *22) No changes suggested. (22) MISC. PUBLIC WORKS (DEPT. *23) Discussed/not finalized. (23) CIVIL SERVICE (DEPT. #28) No changes suggested. (24) CITY MECHANIC (DEPT. *29) No changes suggested. 3 CITY OF JACKSONVILLE, ARKANSAS SPECIAL CITY COUNCIL MEETING OCTOBER 29, 1991 6:30 P.M. -8:40 P.M. (25) PARK (DEPT. i40) No changes suggested. ADJOURNMENT: Alderman Fletcher moved. seconded by Alderman Ray that the meet- ing adjourn at approximately 8:40 p.m. Respectfully. ~~·~ u iY M. Leonard City Clerk-Treasurer by Teresa Parker Deputy City Clerk ~1 ~~~2~ MAYOR I < 4 70 AGENDA IDV.EMYm 7, 1991 1. OP.EN1Ni PRAYER: 2. RlLL CALL: 3. PRESFN.rATION OF MINJT&S: 4. APPRJ\7AL AID/OR alRREX!l'ION OF MlJiiJ'D!S: 5. ~AGENDA: {ANJM\L <DN.l'RlL DEPT:) (POLICE DEPARI.MENI':) (mNICJPAL cnJRl':) 6. WMER DEPAimENr: 7. SEHm DEPAimENI': 8. FIREDEP~: 9. FOLICE DEPAR11\:11!Nl': 10. S'l'REE'I' DEP~: 11. PARKS & REX;REATION DEPT: 13. PIANNIN:i ~ION: 14. GENERAL: 15. 1\PEO:rNrn1ENI'S: 16.~: 7:00 P.M. CITY HALL a. Regular City Council ~ of October 17, 1991 b. Special City <l:>mx;il ~ of OctOber 29, 1991 Regular City (l:>mx;il ~ OctOber 3, 1991 a. Regular Mlnthly Repart/Octd:>er b. Regular l\tmthly Report/Sqll::eoi:ler c. Regular ~y Report/October a. DI.SCIJSSION: DRAJNl\GE PRIORITIES b. DISCUSS:ra.T: I>RAINl\GE PinJECI'/ Smmyside Hills hilition PUBLIC IIEl\RIKi: 7:15P.M. ALlEY CUEnli (East off So. Bailey parallel tow. Main am Mul.ben:y) 1992 II1DGE:l' CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 7. 1991 7:00P.M. -8:10P.M. REGULAR CITY COUN CIL MEETING -CITY HALL -#1 INDUSTRIAL The Cit:.y Council of the City of Jacksonville, Arkansas Regu.lc..r Session on, November 7, 1991, at the reqular place of the Council. Alderman Fletcher delivered the tion a=Ler whjch Mayor Swaim led the standing audience 11 Pled~:re of F.lleg-~ancel\ to the flag . DRIVE met in meeting ln'v'OCa- in the ?.ldernr.f.r:: Knight.. Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williarr:son. Keaton and Twitty were present. PRESENT, Ten (10). ABSENT, (0). Mayor Swaim also answered ROLL CALL and declared a quorum. ·~:t1·1en: :"2' esent for the meeting: City Attorney Robert E. Bamburg, F1re :hi~~ Rick Ezell, Police Chief Don Tate. City Engineer Duane ?eel. ~e'·s~nnel Director and Mayoral Aide Michael Beeman. Finance ;_!:reeL· 3ene ~;::elley, Deputy City Clerk Teresa Parker, AE:st. ~1nan~~ :Jrectar Paul Mushrush. Park & Rec. Director Annabelle ~0vis . ~~justri~l Specialist Jerry Halsell. Code Enforcement CJi f j ce~· -.'i ·=1·lm Nev.'. Community Deve 1 opment Director Tony Ply, ~:teve '·J:Jisna:;·:. v.JasteY'I~ater Utility Superintendent Dick Morris. Chairman ,~~ ti-.1.~ SE.-1'1er ·::-:c,mmissjon Joan Zumwalt. other city employees, rl·.:.er e:. ·_ ·::j c j t i z:er!E:, members of the press. PRESEJT~l.TI O N OF MU'WTES: Mavor ~wtim presented the minutes of the Regular City Council l\'ieet.H)~ ~-~ CJc:tobeY 17. 1991 and the Special City Council Meeting of 02:c~~r 29. ~991 for study and action at the next Regular C:ty C0Jnc~l Meeting. APPROVJ.· .. L AND/OR CORRECTION OF MINUTES: Juae:nne:r: Smith moved , seconded by Alderman Lewis that m:nu~e~ o f the Re~ular C1ty Council Meeting of October 3, be APPROVED. MOTION CARRIED. CONSENT AGENDA: AN I ~*L CONT ROL DEPT: the 1991 Alderman Knight moved, seconded by Alderman Wilson that the October 1991 report from the Jacksonville Animal Control Dept. be APPROVED; said report reflects Adoptions/Fines $416.00 and Security Deposits $400.00 for a total receipts of $816.00. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson, Fletcher. Williamson, Keaton and Twitty voted AYE. MOTION CAR- lED. 1 7/ f -.· I: TZ CITY OF JACKSONVILLE, ARKANSAS REGULAR C IT'i COUNCIL MEETING NOVEMBER 7, 1991 .,-_, . : -·· :·· 7:00 P.M. -8:10 P.M. JACKSONVILLE POLICE DEPT: Alderman Knight moved. seconded by Alderman Wilson that the month of September 1991 report from the Jacksonville Animal Control Dept. be APPROVED; said report reflects Computer Collections $35,786.53. Miscellaneous Payments $8,097.64, Report Copies $287.00 for a total of $44.171.17. ROLL CALL: Aldermen: Knight. Smith. Lewis. Sansing, Ray, Wilson, Fletcher. Williamson. Keaton and Twitty voted AYE. MOTION CARRIED. MUNICIPAL COURT (Probation Officer) Alderman Knight moved. seconded by Alderman Wilson that the October 1991 report from Probation Officer Mike Mahone BE AP- PROVED. Said report reflects 133 cases ending September 31, 1991. 11 cases added in the month of October 1991. Probations complet- ed, Month ending October 31. 1991. six (6). Total cases as of October 31. 1991, ..... 138. Number of Juveniles on Probation ... 4. ROLL CALL: Aldermen: Knight. Smith. Lewis. Sansing, Ray, Wilson. Fletcher. Williamson. Keaton and Twitty voted AYE. , MOTION CARRIED. POLICE DEPARTMENT: WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: STREET DEPARTMENT: DISCUSSION: DRAINAGE PRIORITIES Mayor Swaim noted that proposals for drainage work to be done was presented to the Council through the Engineering Department. He pointed out that the priority list was included in the -packet for the Council Meeting. Said list as prioritized follows: STRUCTURE UNIT LOCATION: WIDTH DEPTH LENGTH UNIT PRICE (1) OAKHURST ADDITION: 6' 2' 4' 2' 8'X1.5' BOX CULV'T GRAND TOTAL -OAKHURST ADDN: 330 LF 130 LF 185 LF (2) HARPOLE ADDITION: PHASE I -NORTH FIRST STREET TO GRAY STREET 7' 4' 644 LF 7' 3' 96 LF TOTAL PHASE I 2 $81.63 $73.63 $125.00 $123.50 $104.82 TOTAL PRICE $26,937.90 9,571.90 23,125.00 $59,634.80 $79,534 .00 10,062 .72 $89.596.72 I l CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEET lNG NOVEMBER 7. 1991 7:00 P.M. -8:10 P.M. STRUCTURE UNIT TOTAL LOCATION WIDTH DEPTH LENGTH UNIT PRICE PRICE (2) HARPOLE ADDITION PHASE I I -GRAY STREET TO BREWER STREET 6' 4' 520 LF $118.25 $61.490.00 {3) STONEWALL PHASE I -MAIN DITCH TO DITCH INTERSECTION @ DARTMOUTH COVE 6' 2' 300 LF $ 81.63 $24,489.00 5' 2' 320 LF $ 77.13 24,681.60 TOTAL-PHASE I $49.170.60 PHASE II -PHASE II TOTAL -PHASE I I 15" DIA. JCT BOX 4' 1.33 180 LF $ 20.00 1 EACH $1.250.00 330 LF $ 56.80 $ 3,600.00 $ 1,250.00 $18 .. 744.00 $23,594.00 PHASE III -DITCH INT. @ DARTMOUTH COVE TO CONCORD CIR. 4' 2' 310 LF $ 72.63 $22,515.30 4'X3' BOX CULVERT 36 LF $ 75.00 2,700.00 TOTAL PHASE III $25,215.30 I GRAND TOTAL STONEWALL: $97,979.90 (4) BRADEN -HILL RD. 14' 5' 800 LF $202.88 $162,304.00 Mayor Swaim pointed out after a question by Alderman Knight that the amount of money funded for the above drainage projects in the 1992 budget is $480,000.00. He said that the cost of the McArthur ditch (included in the Braden-Hill Rd. project) is ~1.012,693.00 noting the devastation to citizens yards along the ditch. He said that all projects have been scheduled for a long time but that funds have not been available to complete them. Mayor Swaim voiced that none of the funds are obligating future income, that the funds are in the bank at this time. Mayor Swaim also stated that drainage funds, $200,000.00 project- ed for 1992, which are budgeted in the Street Department are and will not be affected by the approximate $480,000.00 expenditure for the four (4) projects named above. 3 CITY OP JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 7. 1991 7:00 P.M. -8:10 P.M. He made reference to a previous list given the Council on regular maintenance repair and changes proposed for 1992 which amounts to approximately $200,000.00. He mentioned that from time to time, there have been instances when problems with ditches or bridges, such as the HwY. 161 bridge on North First St. near Wal-Mart Shopping Center, had to be replaced. He pointed out that there are drainage projects which cannot be addressed at this time but efforts will be made to correct problems as funds are available. City Engineer Reel explained that drainage work being done in the Harpole Addition by the city will not hinder a development by Jim Green at this time but that as more development takes place, there will have to be a joint venture between Mr. Green and the city regarding drainage control. He also pointed out that in the efforts of the Planning Commission, drainage is addressed when a developer comes before them with a development plan. Mr . Reel pointed out that the present building is built a foot above the 100 year projected flood plain as set forth in the Corp of En- gineer Flood Plain Map. He pointed out that completion of the project will tie in with Cherry and Laurel Streets. Alderman Knight moved. seconded by Alderman Smith to proceed with items 1, 2. 3 and 4 as listed in these minutes; that bids on all four projects be let at the same time. Mayor Swaim voiced that he favored the bid process including all four projects at the same time with the stipulation that if one person gets more than one bid, all projects be started simultane- ously. Mayor Swaim pointed that the funds for completion of the four projects listed above have been set aside each year for drainage projects, that part of the money comes from sales tax receipts. He went on to explain that he and City Engineer Reel have · re- searched that the open drainage ditch method seems to be the .most efficient method to transport water even though they may not be the most desirable landscape wise. they are the most efficient and inexpensive way to correct drainage problems and that is the reason for the proposed concrete bottom and walls. A voice vote was taken, the MOTION CARRIED . Mayor Swaim explained that bids cannot be let immediately unless someone is hired to help the City Engineer write the bid specs. 4 ·! CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 7. 1991 7:00P.M. -8:10 P.M. He stated that it is desired that all said work be done in house mentioning that Mylissa Founds is in training which will enable her to help City Engineer Reel complete the process by spring. DISCUSSION: DRAINAGE PROJECT/SUNNYSIDE HILLS ADDITION ~I b. Mrs. Joan Close, a resident on Roosevelt Rd. in Sunnyside Hills Addition, was chosen as the spokesperson for residents from the area who are concerned with drainage problems in their area. tj <r t DEVIATION IN AGENDA: With no objections from the Council, Mayor Swaim deviated from the regular agenda while preparations were made for a video to be shown regarding the Sunnyside Hills Addition drainage problem. J PUBLIC HEARING: 7:15 P.M. ALLEY CLOSING (East off So. Bailey parallel toW. Main and Mulberry. recom- along with old that Mayor Swaim pointed out that the Planning Commission has mended closing of the alley as well as the property owners the 20 ft . alley which starts at Bailey St. and is parallel W. Main St. behind Baskin Robbins and the old APCO and the Webb's Dairy Bar. He voiced that it has never been used, the Webb house was built on it and that it should be closed. PUBLIC HEARING OPENED AT APPROXIMATELY 7:18 P.M. There was no opposition voiced to closing the alley. It was noted that the Planning Commission unanimously approved the closing of the alley . PUBLIC HEARING CLOSED AT APPROXIMATELY 7:21 P.M. ORDINANCE 957 (420-91) AN ORDINANCE VACATING AND CLOSING AN ALLEY IN THE CITY OF SONVILLE. ARKANSAS, (GENERAL LOCATION: AN ALLEY WHICH RUNS BAILEY STREET EAST TO PEACOCK REALTY OFFICES (217 WEST STREET) BETWEEN MAIN STREET AND MULBERRY STREET) ; AND. OTHER PURPOSES. JACK- FROM MAIN FOR At the advice of City Attorney Robert Bamburg, Mayor Swaim opened the meeting for a motion to suspend the rules and place Ordinance 957 (#20-91) on the agenda for FIRST READING. 5 CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 7. 1991 7:00 P.M. -8:10 P.M. Alderman Sansing moved, seconded by Alderman Smith, to suspend the rules and place Ordinance 957 on the agenda for FIRST READING. ROLL CALL: Aldermen: Knight, Smith. Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read FIRST TIME by City Attorney Robert E. Bamburg. Alderman Smith moved, seconded by Alderman Lewis that Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen: Knight. Smith. Lewis, Sansing, Ray, Wilson, Fletch~r. Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes. (0) negative votes. MOTION CARRIED. ACCEPTED ON FIRST READING. Alderman Knight moved, seconded by Alderman Sansing to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL. Aldermen: Knight, Smith. Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY (0). Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the SECOND TIME. Alderman Knight moved, seconded by Alderman Smith to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight. Smith, Lewis, Sansing, Ray, Wilson, Fletcher, Williamson, Keaton and Twitty voted AYE. NAY 0. Motion received ten (10) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the THIRD AND FINAL TIME. Alderman Fletcher moved, seconded by Alderman Knight Ordinance be APPROVED AND ADOPTED. ROLL CALL: Knight, Smith, Lewis. Sansing, Ray, Wilson, Williamson, Keaton and Twitty voted AYE. NAY received ten (10) affirmative votes, (0) negative MOTION CARRIED. that . Aldermen: Fletcher, 0. Motion votes. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 957 THIS 7th DAY OF NOVEMBER 1991. RESUME AGENDAi b. DISCUSSION: DRAINAGE PROJECT SUNNYSIDE HILLS ADDITION Mrs. Close presented a video tape of a manhole on Central Ave. 6 ·I J I 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 7, 1991 7:00 P.M. -8:10 P.M. She said that the site is one block over from the street where she lives on Roosevelt Rd. noting residue which was in the street due to overflowing at the manhole. She asked that the Council help with the drainage and sewage overflow calling attention to odors. residue which lies in the streets and on the lawns and gullies caused by the water. She mentioned the concern for the children in the neighborhood and made reference to recent cases of hepat i tis in the immediate area of the overflow. She also noted that a lady, Frances Thomas of 170 Pike, contracted hepatitis adding that six other members of her family contracted the disease, including a young grandchild. She pointed out that she has contacted Mayor Swaim, Alderman Sansing, Mr. Dick Morris of the Wastewater Department, Community Development Director Tony Ply, the State Health Department and EPA with regard to the problems. She requested printed informa- tion from the State Health Department to educate residents in the matter. It was pointed out by Mayor Swaim that the Wastewater Utility alone has spent $546,000.00 in a relief effort for the area in the last ten months. He pointed out that todays level is less than four years ago. He related that two million dollars in CDBG funds have been used south of the railroad track over the last ten years, that the Water Department has spent $59,000.00 in waterline rehabilitation in that area, and the city $175,000.00 in the rehabilitation of the Towering Oaks drainage ditch total- ing $3,193,566.00 in the Sunnyside Hills area. He said that he is aware that all problems were not solved, but that efforts have been made to correct them. He pointed out that $323,000.00 was spent in housing rehabilitation in that subdivision from 1984 to 1989. He noted $274,000.00 spent in rental rehabilitation to help persons who could not afford to own a home. He acknowledged that a problem exists and voiced that he was discouraged that the press has said that no money has been spent in the area. He said that a program in effect in 1992, which was also in effect in 1988, will allow $15,000.00 of the CDBG funds to be loaned to homeowners to rehabilitate the service lines from their house to the street with a 5 year payback period with interest from zero to six percent depending on the family income adding that there is $10,000.00 available from the Wastewater Utility in that fund as well. He noted that the area is far from being abandoned, that communi- ty watch programs are in progress and efforts to clean up Sunny 7 ~.. ·= . CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 7. 1991 7:00 P.M. -8:10 P.M. side with regard to abandoned houses and like problems are under- way also. He related that there have been nine (9) cases of hepatitis which have been connected with the Jacksonville area and that the number is not excessive for a city the size of Jacksonville. He said that four were connected to the same family, two were in the Sunnyside Hills Addition, one on McCain Street in South Jackson- ville, one on Smithwick near Little Rock Air Force Base, one on Carolyn Street and one on Rt. 2 in the county. He pointed out that he suffered with hepatitis adding that if there is an epide- mic of the disease, the Council will do everything it can do to help. Dr. Thomas McChesney addressed the Council with data from the Health Department stating that all cases in Arkansas have been "person to person" type outbreaks. He said that combative ef- forts are to treat exposed persons. He said that one-third of hepatitis originates from day-care centers and that the mortality rate is practically nil. He said that the number.of cases in Jacksonville are not epidemic in nature; that there have been 604 cases in Arkansas. It was suggested by Wastewater Utility Superintendent Dick Morris that lime, clorox and pine sol are used by his department to treat overflow areas. The daughter of Mrs. Thomas, aforementioned in these addressed the Council and stated that eight (8) members family had hepatitis. minutes, of her Mayor Swaim pointed out that cases are reported by Doctors to the Health Department. Mayor Swaim suggested that the daughter get with Health ment Officials, the Wastewater Utility, Aldermen etc. in to make progress with drainage and overflow. Depart- efforts Mayor Swaim encouraged those who may feel that the cases of hepatitis were not reported correctly, should contact the Doctors and the Health Department. Alderman Knight encouraged that correct information be brought back to the Council for record clarification of cases in the Sunnyside Hills Addition and also asked Mr. Morris, Wastewater Utility Superintendent, to give information regarding the work of his department and the drainage problems in Sunnyside. 8 . I .'I l ! CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 7. 1991 7:00 P.M. -8:10P.M. Dick Morris gave information with regard to how the Wastewater Utility dealt with the call on Central. He said that response time was approximately twenty minutes, that the manhole cover was pulled at that time and that the flow was down as it should be although it was still raining. He related that it is the opinion of his department that a partial blockage downstream was responsible for the overflow on Central this particular time. He pointed out that a considerable amount of sliplining has been done! in that area adding that infiltration is very hard to deal with and that he feels progress is being made in correcting drainage problems in the area. He gave information regarding a meeting of the Sewer Commission in 1990 at which Sunnyside was made a priority in the infiltra- tion control system. He noted improvements in the east line trunk system. He mentioned that several of his employees were in attendance and that approximately 30,000.00 feet of sliplining has been done at the end of October and that one of two crews have been in the Sunnyside area and will remain there until the department is convinced that the problem has been solved. He voiced that the department desires, in the 1992 budget, to add a third sliplining crew and that a good bit of their work would be done in that same area which could speed up the process. Mr. Morris said that in the sliplining process, the diameter of the sewer line is decreased, adding that control of infiltration is not having bigger lines, but elimination of the surface water getting into the sewer system. He pointed out that the carrying capacity of the pipe is not reduced with sliplining and that there are absolutely no joints from manhole to manhole thus having a solid polyethylene pipe between the two. Alderman Fletcher questioned the clean-up process with regard to the responsibility of the City of Jacksonville. Mr. Morris said that he will review the clean-up process with department employees and voiced, in answer to a question by Mayor Swaim regarding cases of hepatitis within the department. that two employees have contacted hepatitis within the past thirteen years. Mayor Swaim voiced that his point in gaining the information from Mr. Morris was for consideration of preventive measures which ~ight be taken by employees to protect their health. I I ;~. Morris suggested group education sessions with the residents. 9 CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 7. 1991 7:00 P.M. -8:10 P.M. He said that his department is committed to the rehabilitation of sewer lines all over the city, that the work of the department is not publicized but is continually being done and with improved communication he feels there will be accelerated progress made in Sunnyside Hills Addition. Mayor Swaim requested that the Council be informed of progress made in the matter and expressed appreciation to those who par- ticipated in the presentation. Mrs. Rhonda Hawthorn of 111 Roosevelt Rd. requested help with a drainage ditch which runs between her home and a neighbor. PARKS AND RECREATION DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: GENERAL: a. 1992 BUDGET Alderman Fletcher posed a question regarding what is planned in the Inspection Department in that one inspector is retiring at the end of the year. Mayor Swaim said the matter has been addressed in the budget but that the maximum set aside will not be spent unless it is neces- sary. Alderman Keaton voiced that with the probability of added respon- sibility for the remaining inspector, considerations for the same may need to be addressed. Mayor Swaim voiced that he and City Engineer Reel will address the matter of responsibilities with Mr. Cox and made a determina- tion if salary changes are needful. The consensus of the Council was that the City Attorney prepare the 1992 Budget Ordinance for the November 21, 1991 agenda. APPOINTMENTS: ANNOUNCEMENTS: ADJOURNMENT: Alderman Fletcher moved. seconded by Alderman Wilson that the meeting adjourn at approximately 8:10 p.m. 10 I I ( I I l I Respectfully, ~A 'A.~ ~M. Leonar __.; City Clerk-Treasurer 11 CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 7, 1991 7:00 P.M. -8:10 P.M. B l 1. O.PEtiDE PP.AYER: 2. IDLL CALL: 3. PRESEt1I~TION OF MnUIES: 4. APProvAL AtD/OR CDRRECI'ION OF MIJ:IJTES: 5. rntEID'll' ~IDA: (FIRE DEPARI'MEt'r:r:) 6. ~'11\TER. DEP.Alm.n!Nr: 8. FIRE DEP.ARI!Qtr: 9. POLICE DEPAim1Etfl': 10. srilliE'l' DEPARIMEtll': AGENDA ~~ 21, 1991 7:00 P.~:l. CITY HALL Regular city Council neet.i.DJ of tbvertler 7, 1991 a. Iajular city Council M2eting of October 17, 1991 b. Special city Council r'.leet:i.I¥] of October 29, 1991 Regular rbnthly P.eport/Oct:cber 11. PARKS & REX:RFATION DEP.A:RIME:m': 12. SANITATION DEP1\RII-1ENI': 13. PIA~ ffi"VNISSION: 14. GEtlERAL a. ~ 'l'O SGl' A PUBLIC ffi'ARtt:G for the crDSUG OF S'.:'O!'lE S..:.'f~ between ID. OAK arrl tD. EUl b. ~ TO sm' A PUBLIC IWillll~ for the CJ:DSll{; OP PARK ~. in HENRY ADDI'l'IOl':l a. PNESErtrATION by Gen. Linz Ref: Air Park rllseln b. REquest for Ant:hori.zat:ion to aca::pt. SI!XDtlJ YEAR DID BY CITY AIJI)I'!'OP.S c. DISCIJSSION: DlrniCAL :ID~lS!!:G of AIJXILIARY POLICE O.."""PICER IDVEM3ER 21, 1991 AGEtDA ~ 15. APPOIN.mlENI'S: 16.~: d. 1992 BJDGE'l' QRI)n:w;K:E 959 (122-91) e. amFEif ORiliNN~I:l!: 958 (121-91) CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 21, 1991 7:00 P.M. -9:00 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL --11:1 INDUSTRIAL DRIVE The City Council of the City of Jac k s o n v il:ie, Arkansas met in Regular Session on November 21, 1991, at the regular meeting place of the Council. Alderman Marshall Smith delivered the invocation after which Mayor Swaim led the standing audience in the "Pledge of Allegiance" t o the flag . ROLL CALL: Aldermen: Knight, Smith. Lewis, Sansing, Ray, Wilson. Williamson and Keaton were present. Alderman Twitty came in at approximate- ly 7:02 p.m. Alderman Fletcher was absent with flu. PRESENT. NINE (9). ABSENT, (1). Mayor Swaim also answered ROLL CALL and declared a quorum. Others present for the mee~1ng: Ci~Y Attorney Robert E. Bamburg, City Engineer Duane Reel. PoLice Chiet Don Tate. Fire Chief Rick Ezell. Personnel Director and Admin1s~rative Assistant Michael Beeman, Assistant Finance Director F~ul Mushrush, Deputy City Clerk Teresa Parker, Sanitation Sup8rlntendent Billy Gilmore. Park & Rec. Director Annabelle Davis. Probation Officer Mike Mahone. Retired General Linz , member~ of the Student Council Organizations from Jacksonville and North Pulaski High Schools, other city employees. interested citizens, members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented Lhe rn.i!lul_e:::; •.!.L the R.egular City Council Meeting of November 7, 1991 , for ~3i:~:dy and action at the next Regular City Council Meeting . APPROVAL AND/OR CORRE CTION OF MINU TES: Alderman Smith moved, seconded by Alderman Wilson that the minutes of the Regular City Counci ~ Meeting of October 17. 1991 and the Special City Council Meeting of October 29, 1991, be AP- PROVED. MOTION CARRIED. CONSENT AGENDA: FIRE DEPARD1ENT FIRE DEPARTMENT: Alderman Sansing moved, seconded by Alderman Ray that the regu- lar monthly report for the month of August from the Jacksonville Fire Department which reflects an estimated fire loss of $3,975.00 be APPROVED. ROLL CALL: Aldermen: Knight. Smith, Lewis, Sansing, Ray, Wilson, Williamson. Keaton and Twitty voted AYE. NAY (0). Motion received eight (9) affirmative votes, (0) negative votes. MOTION CARRIED. 1 WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: PARKS AND RECREATION DEPARTMENT: SANITATION DEPARTMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 21. 1991 7:00 P.M. -9:00 P.M. PLANNING COMMISSION: REQUEST TO SET A PUBLIC HEARING FOR a. THE CLOSING OF STONE STREET BETWEEN NORTH OAK & NORTH ELM and b. THE CLOSING OF PARK STREET IN THE HENRY ADDITION The location of the streets requested to be closed was clarified and Mayor Swaim stated that the streets were never developed as shown in the land use plan of the City of Jacksonville. Alderman Wilson moved. seconded by Alderman Smith that a Public Hearing be set for the closing of Stone Street between North Oak & North Elm Streets and Park Street in the Henry Addition. Said hearing to be held at 7:30 p.m. during the Regular City Council Meeting. MOTION CARRIED. GENERAL: a. PRESENTATION BY RETIRED GENERAL LINZ Ref: Air Park Museum (See attachment to these minutes.) Mayor Swaim expressed appreciation to General Linz for the pre- sentation. No Council action was taken on the item of business at this time and discussion was delayed until the remaining items on the agenda were addressed by the Council. b. REQUEST TO ACCEPT THE SECOND YEAR BID BY CITY AUDITORS Mayor Swaim pointed out that the bid is from the McAllister Firm who did the 1990 audit. Paul Mushrush, Assistant Finance Director, expressed that it is Mr. Kelleys recommendation that the second year bid of $14,700.00, a $1,500.00 increase over last year, be accepted. There were a few remarks regarding the audit being completed in a timely manner. 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 21. 1991 7:00 P.M. -9:00 P.M. Mayor Swaim voiced that over 600 hours are spent annually by the firm and that the quality of work is o u tstanding . Alderman Knight moved. seconded by Alderman Wilson to approve the bid of $14,700.00 from the McAllister Firm to do the 1991 audit for the City of Jacksonville. (Said expenditure is proposed in the 1992 budget). MOTION CARRIED. NON AGENDA ITEM: PRESENTATION BY Sheila Jones of GTE/A video of the JACKSONVILLE AND CABOT AREAS Mayor Swaim introduced Ms. Jones who ;icidressed the i~.)unc::il 1.vith information regarding the work of GTE in compiling the video. She voiced that the company's desire was to promote the corrununi- ties and bring more industry to the area. Mayor Swaim pointed out that Jacksonville and Cabot raised $14,000.00 and that GTE raised $45,000.00 to produce the video. Alderman Wilson requested, after Mayor Swaim appreciation for the presentation. that a letter appreciation of the Council be sent to GTE. had expressed expre:::s1ng the Mayor Swaim said that he would take care of the reque s t . c. DISCUSSION: MEDICAL EXPENSES of AUXILIARY POLICE OFFICER Mayor Swaim pointed out that regulaciono have kept the City of Jacksonville from having workers compensation for the auxiliary policemen. He said that he was involved in efforts re c ently wiLh the Municipal League in Fayetteville which would hopefu.lly cor- rect the situation of coverage for auxiliary policemen . He said that the auxiliary officer, working t o r the city at no salary, was injured. He pointed out that the total ex?enses for the injury to the officer is not known at this time. but that bills have begun to come to the city with request tor paymenc. He requested authorization to pay said bills. He said that the amount of bills at present are approximately $17,000.00. He pointed out that an incentive program has been put 1n place and that the auxiliary officers will now be c o vered under Munici- pal League Workers Compensation. He said that the$17,000.00 expenditure will be taken from the Contingency Fund. His request was that authorization be given to pay all medical bills for the particular individual and noted that he will inform the Council of the final expenditure . . ·., Alderman Sansing ization be given man Ransom. as MOTION CARRIED. CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 21. 1991 7:00 P.M. -9:00 P.M. moved. seconded by Alderman Knight. that author- to pay the medical expenses of Auxiliary Police- they become due. from the Contingency Fund. d. 1992 BUDGET ORDINANCE 9 5 9 (#22-91) Mayor Swaim pointed out. as he presented the budget ordinance. that no taxes have been raised since 1987. Alderman Ray moved, seconded by Alderman Smith ,tha_t Ordjnance be placed on FIRST READING. ROLL CALL: 1\ldermen: Knight. Smith, Lewis, Sansing, Ray, Wilson, Williamson. Keaton and Twitty voted AYE. NAY (0). Motion received nine {9) af- firmative votes. (0) negative votes. MOTION CARRIED. Ordi-- nance read FIRST TIME by City Attorney Robert E. Bamburg. Alderman Smith moved, seconded by Alderman Ray that the rules be suspended and that full reading of the ordinance be dispensed with. MOTION CARRIED. Alderman Wilson moved. seconded by Alderman Williamson that Ordinance be accepted on FIRST READING. ROLL CALL: Alder- men: Knight. Smith. Lewis. Sansing, Ray, Wilson. Williamson. Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) affirmative votes. (0) negative votes. MOTION CARRIED. ACCEPTED ON FIRST READING. Alderman Knight moved. seconded by Alderman Ray to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL. Aldermen: Knight. Smith. Lewis. Sansing, Ray, Wilson. Williamson. Keaton and Twitty voted AYE. NAY (0). Motion re- ceived nine (9) affirmative votes. (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the SECOND TIME. Alderman Wilson moved, seconded by Alderman Lewis to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight. Smith. Lewis, Sansing, Ray, Wilson, Fletcher. Williamson, Keaton and Twitty voted AYE. NAY 0. Motion received ten (10) affirmative votes. (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the THIRD AND FINAL TIME. Alderman Wilson moved, seconded by Alderman Sansing that Aldermen: Ordinance be APPROVED AND ADOPTED. ROLL CALL: Knight, Smith. Lewis. Sansing, Ray, Wilson, Williamson. 4 81. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 21, 1991 7:00 P.M. -9:00 P.M. Keaton and Twitty voted AYE. NAY 0. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 959 THIS 21st DAY OF NOVEMBER 1991. e. CURFEW ORDINANCE 958 (#21-91) Alderman Sansing was recognized by Mayor Swaim to introduce the Ordinance. He voiced that the ordinance has been in the making for a noting that he had talked with Mayor Swaim. the Chief of City Attorney Bamburg and other Council Members. Mr. recognized Chief Tate to address the Council. while Police. Sansing He commented that the ordinance is patterned after the North Little Rock Ordinance with some accommodations made for the Jacksonville area. He voiced that he felt the problem in Jack- sonville is no worse than any other area in the country. He noted that at the curfew time there are juveniles who should be under the supervision of their parents and that the ordinance will help in this area of need. He pointed out that there are certain places in town that juveniles are likely to congregate. that some have come here due to restrictions {n their certain locations. He said that there have been dramatic decreases in certain ctr·eas of crime in North Little Rock which he said is hoped for the City of Jacksonville after passage of the ordinance. It was pointed out by Alderman Knight that the North Little Rock Curfew Ordinance has ten o'clock for Sunday through Thursday nights. and twelve o'clock for Friday and Saturday nights "'hereas Jacksonville has three different curfew times; ten o'clock Monday through Thursday night. twelve o'clock on Friday and Saturday night and 11:00 Sunday night. Alderman Wilson voiced that he felt it would be beneficial for the Council to be consistent with the ten o'clock curfew on school nights. He said that he was opposed to specific legisla- tion. Alderman Sansing pointed out that the eleven o'clock curfew on Sunday night was in the ordinance to accommodate a long standing business in town. that parents with children under eighteen years of age could go to the business and pick their children up. 5 CITY OF JI\CKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 21, 1991 7:00 P.M. -9:00 P.M. Alderman Sansing moved, seconded by Alderman Ray ,that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Knight , Smith, Lewis, Sansing , Ray, Wi i son, Wi lliamson . Keaton and Twitty voted AYE. NAY (0). Motion received nine (9) af- firmative votes, (0) negative votes. MOTION CARRIED. Alderman Smith moved, seconded by Alderman Ray that the rules be suspended and that reading of the ordinance in full be omitted. A voice vote was taken with Alderman Wilson and Keaton voting Nay. MOTION CARRIED. Alderman Keaton expressed that due to the controversy connected with the ordinance, he felt it should be read openly. After a short discussion, the motion and second was withdrawn. Ordinance read FIRST TIME by City Att orn e y Rob e:::t. E. Bamburg. There was discussion regarding holidays and f.~u mrner o.a ys there are no school days and exceptions and un a er Secti o n and Section Two. when Three Two Student Counci l Members. Robert Daughe rty i rom Ja d:sonvi l] e High School and Sonya Gutierrez from Nor t h Pu l aslz i High School addressed the Council with regard to the curfew ordinance. Mr. Daugherty said that a majority of the students he was able to talk with at Jacksonville High School are opposed to the ordi- na.nce. He requested that al ten-lative a.ct ion bE-tc:J~en v-;i t.n l~egard to the juvenile problem. Miss Gutierrez represented the North Pulaski STudent Council. She voiced that the requests of Mr. Daugherty be given considera- tion by the Council. She related that most students were opposed to the limitations the curfew would impose on the students. Mayor Swaim voiced appreciation for the prof es sionalism of the Student Council Members in their presentation and for their input regarding issues dealt with in the ord inance before t he Council to the City Council. Mr. Larry Estes, who has a son sixteen and one-half years old, voiced that basically, there is a suspension o f the liberties of teenagers. He questioned whether posing a curfew on juveniles will change the juvenile delinquency problems within the City of Jacksonville and questioned whether or not the requirements of the ordinance adopted by NLR has made a change in juvenile prob- lems there adding that no evidence has been presented either way. 6 89 90 CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 21. 1991 7:00 P.M. -9:00 P.M. He stated concern that the general public was not better informed about the legislation as proposed. He related that in the matter of fines to parents of children who are determined to be breaking the curfew restrictions, that he felt a judge should make a determination also questioning the reference to an existing emergency. At this point Mayor Swaim asked that Chief Tate present informa- tion regarding questions by Mr. Estes. It was pointed out that the emergency as related in the ordinance is relative to legal matters and the time element related to the effective date of the legislation. Chief Tate related that the City of Jacksonville does have a curfew ordinance in force, noting that the main difference in the old ordinance and the new one before the City Council is that the old one holds the juvenile responsible and does not include the ages of fifteen through seventeen, noting crimes after curfew hours comnitted by 51% in that age group, and that the new one puts responsibility on the parents. He related to a display of guns and knives related to juvenile crimes mainly confiscated in and around particular areas where problems exist within the city. He said that a decrease in thefts of 1.584% in North Little Rock in the second month aft~r p~ssage of the curfew ordinance and that burglaries dropped 69%. Mayor Swaim pointed out that a lot of the offenses are committed by persons who live outside the City of Jacksonville. Mrs. Jo Anne Close was recognized by Mayor Swaim. She voiced that she favored the passage of the Ordinance and expressed appreciation for all the work done in the Sunnyside area. Wilson moved. seconded by Alderman Williamson to amend 9 5 8; Section Two, a and b that all other nights 10:00 p.m. and 12.00 p.m. on Friday and Saturday Alderman Ordinance would read nights. Alderman Ray said that he felt what is written 1n the ordinance is sufficient and should be left as it is. Alderman Wilson voiced that he felt the ordinance would be con- sistent in the event a county-wide ordinance is ever adopted. Alderman Sansing related that he felt the ordinance should be tailored to the needs of the city. 7 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 21, 1991 7:00 P.M. -9:00 P.M. Alderman Knight structured for young people and they will look at voiced that she felt the ordinance should be the needs of the City of Jacksonville. for our when and if there is a county-wide ord1nance, the one adopted by the city and adopt it. Alderman Twitty related that s·he felt Ule ordinance should be left as read. A ROLL CALL VOTE WAS TAKEN AT THIS TIME: Alderman Twitty Nay, Alderman Keaton voted Aye, Alderman Williamson voted Alderman Wilson voted Aye, Alderman Ray voted Nay, Alderman ing voted Nay, Alderman Lewis voted Nay, Alderman Smith Nay, and Alderman Knight voted Nay. THE AMENDMENT FAILED. Alderman Ordinance Wilson moved, seconded by Alderman be accepted on FIRST READING. Ray voted Aye. Sans- voted that Alderman Keaton posed a quest:l on regarding notification to par- ents (item c. Section 4) and Chief Tate related that forms ar·e prepared which wi 11 require tr1e signature of the parent along with a warning citation. ROLL CALL: Aldermen: Ray, Sansing, Wilson, Williamson. Smith. Keaton, Knight and Twitty voted AYE. NAY (0). received nine (9) affirmative votes, (0) negative votes. CARRIED. ACCEPTED ON FIRST READING. Lewis. Motion MOTION Alderman Wilson suggested that t he ord1nance be considered at the next City Council Meeting. Court Probation Officer Mike Mahone voi c ed that the ordinance 1s long overdue and that ·he appy .. o v ed its immeci.iate passage as he encouraged the students not to take the ordinance personally. He made reference to the weapons on display and voiced that the juveniles from whom they were retrieved know how to operate them. Alderman Knight moved, seconded by Alderman Smith , to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL. Aldermen: Knight, Smith. Lewis, Sansing. Ray, Wilson. Williamson. Keaton and Twitty voted AYE. NAY (0). Motion re- ceived nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon. City Attorney Robert E. Bamburg read the Ordinance for the SECOND TIME. 8 91 CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 21. 1991 7:00 P.M. -9:00 P.M. Alderman Keaton related to some of the alternatives suggested by the Student Council representatives and noted that everything has been tried in efforts to solve the juvenile problems noting that nothing has worked up to this point. Mayor Swaim related that efforts to work with different organiza- tions is underway and urged the young people who were present to get involved in preserving the public peace, safety and welfare of the community. It was suggested by Alderman Wilson that the Student Council confer with Chief Tate and that a combined effort be put forth with regard to improving juvenile activity within the city. Mr. Daugherty voiced again that the students feel that the city is taking a last resort and that alternatives should be addressed first. Alderman Wilson voiced that the ordinance has been worked on for a long time, that it is not a last resort type situation and that their feedback will be appreciated in the area of amendments etc. there the to Alderman Lewis encouraged the students and expressed that are things that the Council has to do to try to protect citizens, not necessarily to hurt the youth, but an endeavor get those juveniles committing crimes ott the streets. Alderman Smith moved, seconded by Alderman Sansing to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Lewis .. Sansing, Ray. Wilson. Fletcher, Willii?.mson. Keaton and Twitty voted AYE. NAY 0. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Ordinance for the THIRD AND FINAL TIME. Alderman Wilson moved. seconded by Alderman Knight that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Lewis. Sansing, Ray, Wilson, William- son, Keaton and Twitty voted AYE. NAY 0. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Knight moved. seconded by Alderman Smith. that the EMERGENCY CLAUSE be APPROVED AND ADOPTED. Alderman Knight. Smith. Lewis, Sansing, Ray, Wilson, Williamson, Keaton and Twitty voted AYE. NAY 0. Motion received nine (9) affirmative votes, CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 21, 1991 7:00 P.M. -9:00 P.M (0) negative votes. MOTION CARRIED. ORDINANCE & EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 958 TEIS 21ST DAY OF NOVEMBER. 1991. It was suggested that efforts be made to make the youth and their parents aware of the ordinance just approved by the Council. Chief Tate said that he would make the ordinance available through the educational efforts of the Police Department at the local schools. NON-AGENDA ITEM Mayor Swaim voiced that for a number of years options regara1ng deferred compensation for employees and a cafeteria plan that would allow the City of Jacksonville to save some money on FICA deposits have been looked at. The following committee was formed to study proposals: Aldermen Ray, Knight and Keaton, Mayor Swaim and Assistant Finance Direc- tor Paul Mushrush. No meeting date was set. It was the consensus of the Council that the matter of a donation to the Air Park Museum be included in the December agenda. Mrs. Close expressed appreciation for the efforts of all depart- ments for improvements in the Sunnyside Hills Addition. APPOINTMENTS: ANNOUNCEMENTS: ADJOURNMENT: Alderman Ray moved. seconded by Alderman Wilson ing adjourn at approximately 9:00 p.m. Respectfully, ~M. L~rd City Clerk-Treasurer MAYOR 10 that the meet- 13 LITTLE ROCK AIR FORCE BASE HISTORICAL FOUNDATION, INC. <slide 1> ~~---. .. ~--~_. .. .--. .. ~ .... ~.g It's a pleasure to be with you ~--~!!1!!1!~~!1!!!!!!!!!!!!!~ and b r i e f y oLt •=•n so:omet h in g that is very exciting and is about to happen in Jacksonville -<slide 2) an Air Park Museum -and it will be the first in the state. The Foundation is just before initiating a campaign to raise the necessary funds for constrLtct i•:•n. As leaders in the community the foundation elected to present this program to you and solicit your support on this most important pr o.j eo: t. <slide 3) The City of Jacksonville, the Chamber of Commerce and the (slide 4) Little Rock AFB have an outstanding relationship and mutual respect and have had since the base (slide 5) was dedicated in 1'355. <slide 6) The concept for an Air Park Museum (slide 7> began ~ith the Military Affairs Committee of the (slide 8) Jacksonville Chamber of After generating a significant amount of interest, the committee members determined that such a museum was a realistic and achievable goal. This meeting was in August 1983. Tc•ward that end, <slide 9) the Little Rock AFB Historical Foundation was organized in September 1985 and was incorporated as a non-profit Foundation in 1985. The purpose of this Foundation is to organize civilian community support for the funding, planning and construction of an Air Park Museum which would showcase the Little Rock Air Force Base and its history. (slide 10) The purpose of the Air Park Museum is; (slide 11> * To preserve, display and promote the history of the Base and the units now or previously stationed thereon. (slide 12) * To depict the missions performed at Little Rock AFB and/or by its assigned units and tenants c•ver the years. (slide · 13) * To not only preserve, display and promote the history of this base, but all related military history associated with the State •:•f Arkansas. (slide 14) The Jacksonville Chamber of Commerce retains a vested interest in this project. They anticipate significantCslide 15) benefits to Jacksonville and the (slide 16) Central Arkansas area through the successful funding and continued operation of an Air Force Base Museum and Air Park. Such benefits include: <slide 17) * A public showcase for the Little Rock AFB facility and its missions. (slide 18) * Enhanced positive public relations for the military and the Jacksonville community. <slide 1'9) * An educational and cultural facility. <slide 20) * Improve recruiting, retention and morale c•f military personnel. <slide 21> Increased visibility, both statewide and nat ic•nall y fcor Arkansas. (slide 22) And a a magnet for increased tourist traffic to Jacksonville and the Central Arkansas area. <slide 23) After eight years and ninety six (96) plus meetings, I am delighted to say the Museum now has a firm site Cslide 24) location which is situated adjacent to the primary entrance to Little Rock AFB. Cslide 25) The site located on base property at the northwest corner of the intersection of U.S. Highway 67/167 and Vandenburg, is a lightly wooded tract, easily accessible and visible to motorists traveling past or entering the base. Expansions on the Air Park Museum are planned in phases related to the availability of funds and acquisition of additional museum displays. (slide 26) The site will be zoned into four functional areas: * Parking, driveways and formal entrance. <slide 27> * Museum Building (slide 28> -Phase 1, initial 10,000 sq.ft. and designed for future additions to include a north and south wing, 4,200 sq. ft. and a west wing, 11,600 sq. ft. <slide 29) * Static displays. * Maintenance building for restoring aircraft and construction of displays. Foundation has at the present time the following exhibits for display: <slide 30) RF-101 VooDoo this aircraft was primarily used as an aerial reconnaissance platform. It carried several types of photographic and mapping systems. (slide 31> Used largely during Vietnam area gathering intelligence information. <slide 32> RF-84 also a aerial reconnaissance aircraft, primary used during post <slide 33) Korea and pre Vietnam -time fr arne. (slide 34) RB-57 Canberra served as a bomber or modified as a reconnaissance aircraft <slide 35> and saw limited duty during Vietnam. <slide 36) F-40 Phantom II designed as a twin engine, long range, all weather attack fighter/bomber and was a work horse thr•:oLlgho:out S.E. Asia. (slide 37) This particular aircraft was credited with the downing of a Mig-21 in Air-To-Air combat over North Vietnam on May 20, 1957. (slide 38) T-33 Shooting Star -primarily used as a jet trainer for pilots entering the Air Force. (slide 39) A few remain in the Air Force inventory and flies a variety of missions as threat aircraft and as air-to-air combat trainers. (slide 40) T-29 used as a support aircraft by all branches of the service -it was used for passenger, executive, and cargo transport, or (slide 41> for medical evacuation. (slide 42) UH-1M Huey was designed as a light lift utility helicopter. Throughout its service the basic huey chassis has been configured for many different tasks, from evacuating casualties to an attack configuration with several armament schemes. <slide 43) M-60 main battle tank -replaced the aging WWII tanks and put newer technology and fire power on the <slide 44> battle field. Was armed with 105 MM main gun and the ability to fire 6-8 rounds per minute. JOO In addition to these aircraft and tank the museum has for <slide 45) display a scale model of a C-130 <slide 46) and a<slide 47, 48) PT-17; weapons from Granada ~< Iraq; 1t1!-1j.( a m1s s 1le cone re-entry A vehicle and various other artifacts. We also have on request for <slide 49) a KC-135 tanker, <slide 50) a C-47, plus various other forms of equipment from Air Force Museum Headquarters located in Ohio. This project can only succeed with broad financial and moral support from the greater Arkansas community. Now that the land has been acquired and the (slide 51) State of Arkansas has provided a generous <slide 52) matching grant of $300,000 -we are now initiating a fund drive. A turn key price for construction <slide 53) will take $750,000 -our goal is to raise $450,000, in addition to the grant this would provide the Foundation the necessary funds to establish the Air Park Museum. Operating (slide 54) funds will come from sponsor programs and a annual (slide 55) membership dues, along with donations, concessions and souvenir s~~~~. Admission will be free! Although donations will be accepted. <slide 56) I would like to encourage all of you to support the Little Rock AFB Historical Foundation and join us in our efforts to begin an Air Park Museum in the Jacksonville Area. The Foundation needs your help in raising the necessary funds to meet the requirement of the state matching funds and to assure cc•nstrLICt ic•n. We will gladly accept your tax deductible <slide 57) contributions and also accept pledges. With your generous support the foundation will be able to meet our construction goals. <slide 58) (~de es> J&m t-·• c J; • j 21 n 2 ' 9' 1 "lC'e \i;L•ros~rt <0: · 7 I ¢J dr .-:: rl"ad iC I: ;•J sC?,-,! I ~-·-··i 1111:11 i!el ... e ICI Ilk_ I:=:= I -"· ~Iii• In addition, I would like to say that I have been a member of the Foundation since its beginning, and have worked closely with past Wing/Base commanders,' and in agreement that this Air Park will not be a fly-by-night, shotgun, or shoe string type operation -such as a fence and a few aircraft displays. But will be a full-fledged operation. An attraction, not an eye sore -with this plan in motion it can only be a big plus for Jacksonville economy. The Foundation has chosen a building in the Jacksonville area to lease during the fund raising and construction period for the purpose of displaying storage and refurbishing equipment. We plan to have it open a couple days a week to the public. In addition, a flyer will be mailed out to all the school districts, should they elect to add or make it one of their spring field trips. We will not only have artifacts on display, but have movies/briefings and a trip to base for previewing and photographing of available static aircraft, and possibly have food catered at their request and expense. This will be available not only to schools but for the handicapped, senior citizen, hospitals, boys- girl scouts and many many more civic organizations. I '·. ~:l£?3 Mayor, City Council Members, this is gong to be a big plus for the Jacksonville community. The Foundation respectfully solicit your full support. Again thank you for allowing the Foundation the time to pr~sent this program to yc•u. Mayor, I know you have a full program tonight and without taking any more of your time, I will stay and made myself available at the end of your meeting t6 entertain any questions you or the council members may have reference to this project. \ 0~ CITY a:moL OF .JACKOONVILLE ARKAUSAS 1. OPENINi PRAYER: 2. IDLL CALL: 3. PRESEr:IrATION OP Mnu.rES: 4. APPFDVAL AID/OR rnRRECL'ION OF ~m'l1!m: 5. <DNSEN'l' .l\GE:tJJA: (AN:1mAL a>!J.lR)L DEPr: ) 6. !':lATER DEPARIIfili': 7. Sfl•1ER DEPARIMJIDr: B. FIRE DEPARIMENT: 10. S'l'REI•:I' DEPAim1E!:ll': 11. PARKS & ROCREATION DEPT: 12. SAr.ITTATION DEPAim!E:lr: 13. P!AllNllti ~fiSSION: 14. GENERAL: 15. APronmm1l'S: AGENDA DEXE'1BER 5, 1991 7:00 P.~t. CITY HALL Regular City Council n ·~ 11/21/1991 P.egular City Council r~ 11/7/1991 a. DISCUSSIGl: lll.r'EB.'! prn:;..JW1 b. R6]uest to APP:rov£ FmDS ($1,350.00) A10C lllPROV.E!llll'S/AGDIT c. Q..lU'>J:Nl\tO!: 960 (#23-91) P..ef: First Electric OX>perative/Francj se Fee a. DISCUSSI<Jrl: AIR PAm: !USEU1 PUBLIC HF.AHIR;: . <ntiJ!:UTY m:vr:IDREtlr :BIDCK GRAU.!.' PKXiPMJ/1992 7:30 p.m. Dlm:JBE:R 19, 1991 (&.n.:i.ng tt.e P.e:]Ular city Comcil I(£e~) CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 5, 1991 7:00 P.M. -7:50 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -*1 INDUSTRIAL DRIVE The City Council ot the City of Jacksonville, Arkansas met in Regular Session on, December 5. 1991.. at the regular meeting place of the Council. Alderman Reedie Ray delivered the invo- cation after which Boy Scout Troop 128 led the standing audience in the "PlE:dge of lUlegiance" to the flag. ROLL CALL: Aldermen: present. PRESENT, ROLL CALL Knight. Smith, Lewis, Sansing, Ray and Wilson were Alderman Fletcher came in at approximately 7:03 p.m. Seven (7), ABSENT, (3). Mayor Swaim also answered and declared a quorum. Others present for ~he meeting: City Attorney Robert E. Bamburg, Police Chief Don Ta~e. Personnel Director and Mayoral Aide Michael Beeman, ~sst. Fina~ce Director Paul Mushrush, Deputy City Clerk Tere~~c:t F'axi-:er. =::·teve Whisnant. General Charles R. Linz, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the Meeting of Novem.be:r-21.. E 1 91 Regular City Council Mee~ing. minutes of the Regular City Council for study and action at the next APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Wilson that the minutes of the Regular City Council Meeting of November 7, 1991 be APPROVED. MOTION CARRIED. CONSENT AGENDA: ANIMAL CONTROL DEPT: Alderman Knight moved, seconded by Alderman Wilson that the November 1991 report from the Jacksonville Animal Control Dept. be APPROVED; said report reflects Adoptions/Fines $716.50 and Security Deposits $325.00 for a total receipts of $1,041.50. ROLL CALL: Aldermen: Knight, Smith, Lewis, Sansing, Ray, Wilson and Fletcher voted AYE. MOTION CARRIED. " .L -Jo~ /00 POLI CE DEPARTMENT: CITY OF JACKSONVILLE ARKANSAS REGULAR CITY COUNCIL.MEETING DECEMBER 5. 1991 7:00 P.M. -7:50 p .M. WATER DEPARTMENT : S ~dER DEPARTMENT: FIRE DEPARTMENT: STREET DEPAR TMENT : PAR.ct(S P..ND RECREATIO N DEPARTME NT: Sfu~IT A TI ON DEP ARTMU~: P L ~rn i NG COMM ISSION : DEVIATION IN AGENDA: At this time Mayor Swaim introduced Chief Don Tate who informed the City Council about a program implemented by the Jacksonville Po~1ce Dep.~rtment. He said that offi:~rs in the Fraternal Order of Police will be donating their ott-duty time during the holiday season ~o provide extra patrols for ~he citizens of Jacksonville. Ee said that both marked and unmarked cars will be utilized to patrol the shopping centers and other business areas and will also be engaged in stake-out and r0bbery prevention details. MayGr Swaim expressed appreciation from himself and the Council to the men and women of the Police Department for vo>mteer efforts to make the cit:r a safer pl<:tce during 'n •:::' l L o:i. .:.rr: . GENERAL: a. DISCUSSION: INTERN FROGRAJ."'-1 City their the At tLi:3 time filayor Sw.:dm Intnx~l!.c ·~,:::_ >•:::-. Stev8 w"l1i~3nant, a studen:: f~om UALR participacing In the Inte::-n Program imp~emented by the City in the month of June. Mr. r..vhisnant expressed .~pprecic.tion t·.) the Council for L1e op::;,:r- tunlt.y of the "on the job training" c.::orded h~;:n f.)r the past six mon,:-:1:::. He r?Ointed. out that t:·te .:;::·;:7::-icnce r".'c-.:-:-/ed during h::s stay with the City is very valuajl~ adding that he hopes the program will continue. He persona~lv thanked May0r Swai~ for his kindness. A l dermc.n Reedi e Ray commented that Ivtc. ltth i snan t ;1,'J.d shown his quali:y at an event in Little Rdck ~~1i~h they both attended. 2 ( -- 1 ! CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 5. 1991 7:00 P.M. -7:50 P.M. Mayor Swa:m voiced appreciation for his good work and noted that o.ne of Jvir. Whi snan-::.' s prof e=:sors from UA:LR vis i t.ed earlier in the week and encoura.get:i tha t the City permit other interns to ?an:.ic- ipate in ~ne activ~ty of mu~icip&l . government in Jacksonvil l e . He openet ~he matter to the Council for consideration noti~g that $2.700.JG ~iil cover a forty hour work week for one intern over a ElX mon ~~ 2 er1od . Alderma~ Wilson pointed out that he felt the program should be c~~:inue~ 8n~y if there is enough work to merit the expenditure. Ji.}cier-wan Srn:it.h moved, seconded by Alderman Knight that $2.700.00 be taken from the Contingency Fund to fund the "Intern Program" for Aa pe~iod of six months. MOTION CARRIED. Mc-y --::.r ::i -:, :.:r: said t:.hat the:!.'"e is an option after four months to b. Request to APPROVE FUNDS ($1.250.00 AIDC IMPROVEMENTS/AUDIT) l\'lc-:':J:r' S·~-:'c: :.~L vc:oi ce.::"c -c":la.t s;250, 000. 00 was secured· from the State of A:r-La.nsa~. c:.t t11e besinning of 199L to help the City of Jackson- vi l le loc a ~e an expansion project for the Regal Ware Company, now Jacksonv i~~e Manufacturing Company. He said that the respon- =·:ib:..lJt'· ,_,,_ C.ist:--ibuting-t.he funds fell on the City and that at ~he tim~ ~·~ f L ndjng. one requirement was that an audit should be pe~~o rrne~ ~Y th~ Cit:.y regarding s~id disbursement of funds. He sajd tht: Et thi~ time ~here is approximately $2.800.00 in the fund Hh:i .:r: ·v-,cill be closed before ~he end of 1991 adding t"hat the aua:.~or w n ~ pe:!.'"f o :r-ms the annu~l audit for the City of Jackson- vi~ 1 E· j ~ ~::·1e c:or:t?any reque::~-:::ed "CO do the AIDC IMPROVEMENT/.F.UDIT. He re c om"Tt e r;C::ed that the ~!,~~~,f)§~@ t@.~f.lft fr"©ffi thf.l "e~nt.ing@fH~~Y F\Jft(i" fl;ir' tfl@ Alt:IC IM~ROVEMEN1'/AlJ01T. He P<:olnted out tha.t a.p- proxima~e~y four hundred jobs were provided the citizens of Jacks o n \·ill e d u e t o the e x pansion of the plant and that the pres i den t ~f t he com p any r e lated that the grant helped the compa- ny in lo c aLing their manufacturing process in the City of Jack- sonville . Alderman Fletcher moved, seconded by Alderman Wilson $1.250.00 be taken from the Contingency Fund to fund the 'IMPROVEMENT/AUDIT. MOTION CARRIED. 3 that AIDC -. ORDINANCE 960 (#23-91) CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 5 1 1991 7:00 P.M. -7:50 P.M. AN ORDINANCE A.MENDING ORDINANCE NO. 585 TO ESTABLISH AND IMPOSE THE AGGREGATE AMOUNT OF FEES, CHARGES, AND SPECIAL TAXES TO BE PAID BY FIRST ELECTRIC COOPERATIVE; THE METdOD OF PAYMENT THERE- OF; DECLARING AN EMERGENCY; AND. FOR OTHER LEGAL PURPOSES. Mayor Swaim poin~ed out that in 1985 the franchise fee for First Eiectric was raised to four ana one quarter (4 1/4) percent that the tee f0r AP&L is now ~hree (3) percent and that Pl'C.·t:>osa.l. i.3 c) l·)Wi-'3r t:.he rate for First El :.ctr1c to 3>'6. He tl1·:t': ii-i ::>.:~~,_:p;: p::-·:;p<)~,:!_~S. the o'irn O U:-tt Of 't~e f~e at t.l1e !18'-'~ r,.;as :-:,.:1J<:en -~n: .. ) C')J1S::.deration. !:...l<i~r:n.:-.r: -~-~ :<•:1-:e:r-mc'.red. se conded by Alderman and the said .t:la.t. Orr::.:.:1ance ·:.:; ~ l :t ce ·i on FIRST READING. ROLL c:mi th CALL: Aldermen: K:1::.'?TII.. ~:3m: ··.:1.. Le r..;:.s. Sans ing. Ra.r. Wilson and ~· _e r.cher vor.ed A·r::. N .~-~-,,_;J. Motion received seven (7) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance read FIRST TIME by C1ty A~torney Robe rt E. Bamburg . A l d ,::rman 7:, 7-: :::her mo'l>?d. seconded by Alderman Ray, that Ordinance be accep•':,1 l on FIRST READING. ROLL CALL: Aldermen: Knight. Sm~th. Le w~:=:. Sansing, Ray, Wilson and Fletcher voted AYE. NAY (Q;. Moti on received seven (7) affirmative votes, (0) negative votes. MOTICi.\f CARRIED. ACCEPTED ON FIRST READING. Al'i::-rman ::::: -~:3lnsr n:cv:~d. seconded by Alde r man Lewis, Lu :ouspend t.h•?. rul>?s .:::·H:'.. pla.c8 the Ordinance on SECOND READING . ROLL CALL. Aldermen: K~ight. Smith. Lewis, Sansing. Ray . Wils on and Fl8~chey-vet::-·:-~ AY3. NA~{ (0). Motion received seven (7) af firma- tive votes, (0) negative votes. MOTION CARRIED. r,1T::.::re up o n. Ci t ~r A~ .. t::1rne~· .L-.. c,;:.e~-t E. 3,3.rnDurg read -c.he CJr:i1nan~:e . · ti1e SECOND TIME. A~ d·~rman :r· >~ _ :i1er r;J'~ v~d. seconded b:' A-, d.er'Tian 'IJ".. ls•)i1. to fu::ti1er· suscJend t:1-= rules a.nC.. place the Ordinance on TI1IRD AND FINAL READING. R:)S .. r... CALL: Aldermen: Kn1ght. Smith. Le·,·•i.s . Sansii19'. Ray, Wilson and Fletcher voted AY:. NJ\'i 0 . Motion received seven (7) affirmative votes, (0) negative votes. MOTION CAR- RIED. Wh~r-=upon, City Attorney Robert E. Bamj:;urg r~·'iri the Or:ii- nclnce for ti1e THIRD AND FINAL TIME. Alderman fl~tcher moved. seconded by Alderman Knight th;:H. Ordin a nce be APPROVED AND ADOPTED. ROLL CA:..L: Ald o::Y~n.:>:-!: Knight, Smith. Le'"'is, Sansing, Ray, Wilson and Fletc h el~ voted AYE. NAY 0. Motion received seven (7) affirmative votes, (0) negative votes. MOTION CARRIED. 4 ,..r CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 5, 1991 7:00 P.M. -7:50 P.M . . Al<;lennan Smith moved, seconded by Alder-man Ray that the EMERGENCY CLAUSE be APPROVED AND ADOPTED. ROLL CALL: Aldel-man: Knight, Smj~n. Lewis. Sansing, Ray, W1lson and Fletcher voted AYE. NAY 0. Motion received seven (7) affirmative votes. (0) negative votes. MOTION CARRIED. ORf,INANCE APPROVED AND ADOPTED AND NUMBERED 960 OF DECEMBER 1991. THIS 5th DAY Mayor Swaim noted that at the last Council Meeting, General Cha~les Linz had made a presentation to the Council and that the i te:r, is on the agenda sponsored by Alderman Reedie Ray. Alderman Ray pointed out that the item had been before the voters of the city and that it was rejected but that the Air Force Base had neen here for a long time and that he felt the museum would be good for the city in that people traveling through would take !. thE ocportunity to stop and visit. He said that he felt the city f shoul~ make a donation to the proJect. Jl.l 6.-=~·mc,n Fletcher guest ioned what the total cost of the project is and if Lhere is matching funds. Ge~e~al Llnz noted that a turn-key job is anticipated to be $750.000 .00. $450,000.00 to be acquired through fund raisers with a ~300.000.00 grant froru the State of Arkansas. He request- ed ~ contr1bution of $25,000.00 from the City of Jacksonville. SiG.OOO.OO jnitially and five thousand dollars each year for the nex~ ~hr~e years. He pointed out that the museum will be a boost for the ci~y and that various exhibits will be changed on a tirn~ly basis. that the museum will not become stagnant. A l cle:r-man ~th lson commented that the Council cannot make a commit- ment for y~ars other than 1992. It was pointed out by Mayor Swaim that there were three items, library improvements. baseball field improvements and the a1r Pctr},: mw::eum to be funded by a bond issue. on the ballot p 1 aced before the public. Mayor Swaim noted that the Air Force has furnished the land and :besides the land there will be certain things they will do in helping to maintain the land and the exhibits. 5 I DC] l} 0 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 5, 1991 7:00 P.M. -7:50 P.M. He said that they will also give ~he city a lease on the property as--he noted. a lease between ti1e A1r Force and the City of Jack - sonville with regard to a fir~ station. General Linz stated that there w1il be a full-time curator; that there are volun~ee;.--s f()r t:-ce posi.":.ion a~ this t1me. Alderman Knight noced thac ~he money contributed by the Council will be ta:(payers money ·~dtiin'I that it will benefit the City of Jacksonville. She added :j~~ she is not 1n favor of the money bei~1g Sl?'3nt on P~·::mor_j_')n :-:~;:·rt:3 i:·ut on ::he construction of <:."ne museun1 re·.;.s..rcl~~ss .-.)[the ·~till:~~.Lfl;~ J~ tl-le ccncribtltion.. It was noted that the s~~~~ presenta~ion will be the biggest expens(~ as ra.r a.s ~::romot :,:.:-, ::;:~penses a:::-e concerned. General L:n·:: pc.:;-lte·i .:,1_:c. :~:.c-,c:-. t:.:-~e foundation is going out t·.) raise the $750.000 . JO. c~~~ ~n a~cernate pian is not desirable. Mayor Swaim v0iced thac ~here is approximately $2,000.00. Left from a con tr i~ution o~ s~.001J.OO made by the Council to the Chamber of Co rrunen>3 Hi t.-1 ;:--==-~:r-3.rd '-') Desert Praise efforts. whi.:::::. is to be refunded to the Ci:y of Jacksonville. Alde rman Sm ith mov e d. s-ec -Jnd e d b y Al derman Fl e tcher to a~pro pri a t e $10 .000.00. $8 .0 00 .JO f r om t h e Co ntingency Fund plus the $2,000.00 r e f und from the Chamb er o f Comme r c e, f o r the Ai r Park Mu se um construct ion . ROLL CA LL : Al d e rmen: Kn i ght, Sm ith , Lew is , Ray , Wi l son a nd Flet cher v oted AYE . NAY 0 . MOTION CAR - RIED. General Linz expressed a~~~~c:a'-iOG :or the contrit~tio~. APP O I 't-.ITMENTS : ANNOUN CEMENTS : Mayor Swaim announced a pu~lic hearing to be held at the ~exc City Council !VIee::ing wii:L regard t·.) CDBG Funding for the year 1992. Ee invited the genera~ publi~ to be present to discuss the use of said funds for proJeccs within the city. He also announced that Decemb~r 20. 1991 is the date of CITY HALL OPEN HOUSE noting that city employees receiving pins for longevi- tv should be in attendance at 2:00 ~-~-in the Council Chamber. He noted the Jacksonville Christmas Parade. sponsored Chamber of Commerce schedul '3d for 10: 1JO a.m. December 7 . . _, by the 1991 . l_ ADJOURNMENT: CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 5. 1991 7:00 P.M. -7:50 P.M. ·· .Alderman Wilson moved, seconded by Alderman Smith that the meet- ing adjourn at approximately 8:10 p.m. Respectfully, ~.~~~ City Clerk-Treasurer ...., I I I,.?-- 1. OPENI:Ri PRAYER: 2. RlLL CALL: 3. PRESENrATION OF MIH.JTFS: 4. APPIDVAL AND/OR O)RREX::TICN OF MJNJ'lm: 5. ~1\GFN::lA: (FIRE DEPARm:JENr:) (POLICE DEPAR:IMEm':) 6. WATER DEPARJMEN.r: 7. SEmR DEPARmENI': 8. FIRE DEPARIMENr: 9. POLICE DE.P.ARIMENr: 10. SJ:.REE:r DEPAiml!IENr: 11. PARKS & REX; DEPT: 12. SANITATION DEPARJM.<m': 13. PIANNII!1i a:M\ITSSION: 14. GENERAL: 15. APPOIN.IMENTS: 16. ~= AGENDA ~19, 1991 7:00 P.M. CITY HALL Regular City ~il ~ 12/5/1991 Regular City ComciJ_ ~ 11/21/1991 C>roiNl\TU!: 961 (#24-91) waiving Ccnpet.itive Bi.dd.inj/L:ight Poles a. -Request to afPI'O\Te CDffi Policy Change b •. PUBLIC llEl\R1N; 7:30 P.M. REOOIIJTIOO 442 (#1Q-91) Ref: 1992 FUIDllli CDR; P:roGlWi c. ~ :F'.IU1 ~ a:MllSSION to SET A PUBLIC IIEARJR; REF: RATE l1CREl\SE d. UPDATE/AIR PARK MJSEIIM by General Linz CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 19, 1991 7:00 P.M. -7:45 P.M. REGULAR CITY COUNCIL MEETING -CITY HALL -#1 I NDUS TRI AL DRIVE The City Council of the City of Jacksonville, Arkansas met in Regular Session on December 19, 1991, at the regular meeting place of the . Council. Alderman Gal'Y Fletcher delivered the invocation a.fter which Mayor Swaim Jed the standing audience in the ''Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson. Fletcher and Twitty were present. Alderman Lewis, Williamson and Keaton were absent. PRESENT. SEVEN (7). ABSENT. THREE (3). Mayor S~aim also answered ROLL CALL and declared a quorum. Others present for the meeting: City ~ttorney Robert E. Bamburg, City Engineer I1uane Reel, Fire Chjef Rick Ezell, Personnel Director and Mayoral Aide Michael Beeman, Assistant Finance Director Paul Mushrush, Deputy City C lerk Teresa Parker, Park & Rec. Director Jl..nnabelle Davis, Retired ()enera.l Linz . Community Development Director Tony Ply, other city employees, interested citizens, members of the press. PRESENTATION OF MINUTES: Mayor Swaim presented the minutes of the Regular City Council Meeting of December 5, 1991, for study and action at the next Regular City Council Meeting. APPROVAL Alderman minutes 1991 be AND/OR CORRECT ION OF Mil~ES: Smith moved, seconded by Alderman of the Regular City Council Meeting APPROVED. MOTION CARRIED. CONSENT AGENDA: FIRE DEPARTMENT FIRE DEPARTMENT: Wilson that of November the 21, Alderman Knight moved, seconded by Alderman Sansing that the regular monthly report for the month of November, 1991 from the Jacksonville Fire Department which reflects an estimated fire loss of $20,800.00 be APPROVED. ROLL CALL: Aldermen: Knight, Smith, Sansing, Ray, Wilson, Fletcher and Twitty voted AYE. NAY (0). Motion received seven (7) affirmative votes, (0) negative votes. MOTION CARRIED. Chief Ezell commented on efforts of the department with regard to a fire at the Jacksonv:i lle Nursing horne and commended the nursing staff at the home and Rebsamen Regional Medical Center for caring for the patients in a professional and efficient manner during 1 ,_ 13 f. f t.f CITY OF JACKSONVILLE. ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 19. 1991 7:00 P.M. -7:45 P.M. the ordeal. He noted that training through the FirB Department was done in the past which aided in the excellent manner in which the situation was kept under control. He pointed ouL. that there are inspections of the facility on a regular basis by the Fire Department and by Social Services noting that inspectors were on the scene at the time of the fire. POLICE DEPARTMENT: Alderman Knight moved, seconded by Alderman Sansing that the regular monthly report for the month of November 1991 be AP- PROVED. Said report reflects COMPUTER COLLECTIONS $39.16 2 .88, MISCELLANEOUS PAYMENTS $3,395.64, REPORT COPIES $229.00 f o r a TOTAL COLLECTION OF $42,787.52. ROLL CALL: Aldermen: Kni ght, Smith, Sansing, Ray, Wilson. Fletcher and Twitty voted AYE. NAY (0). Motion received seven (7) affirmative votes. (0) negative votes. MOTION CARRIED. WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT : PARKS AND RECREATION DEPARTMENT: ORDINANCE 9 6 1 C*24-91) AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF PURCHASING FOURTEEN CLASS 11-85 LIGHT POLES FOR THE CITY OF JACKSONVILLE. ARKANSAS; DECLARING AN ErJ!ERGENCY; AND. FOR ')THER PURPOSES. Alderman Kn:igl1t InO'/ed. :::;econcl.::cl by Alderman Smith .-:::;lc.T". be p J. •:iced on FIRST READING. ROLL C-\LL: A rL"'""'·nen: O:nl.i rt.::t r: c e Knight. AYE. :-::mith, Sansing, R·3.Y, ~~lilson. Fl<:!tcher .:tnc1 T'l'litty '.";r.ed NAY (0). Motion received seven (7) affirmative votes, negative votes. MOTION CARRIED. Ordinance r~ad FIRST TIME (0) by C~ty Attorney Robert E. Bamburg. Alderman Knjght moved. seconded by Alderman Ray that Ordino.nce be accepted on FIRST READING. ROLL CALL: Aldarrnen: Knight. Smith. :3ane:in~.r. Rav, Wilson. Fletcher a.r.d Twitt·, voted AYE. NAY (0). Motion received seven (7) affirmative votes. (0) negative votes. MOTION CARRIED. ACCEPTED ON FIRST READING. 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 19, 1991 7:00 P.M. -7:45 P.M. A l dermc n Srni th rnc)ved, seconded by Al derrna.n Wj } ~·on. tc· ::::us- pend the rules and place the Or6inance on SECOND READING. ROLL CALL. Aldermen: Knight. Smith, Sansing, Ray, Wilson, Fletcher and Twitty voted AYE. NAY (0). Motion received seven (7) af- firmative votes, (0) negative votes. MOTION CARRIED. WheJ·eupon, City Attorney Robert E. Bamburg read the Ordinance ~or th0 SECOND TIME. Aldenna.n Ray moved. ~~econded by Alderman Kni ghi_. to t tq~~~-h-::::r suspend the rules and place the Ordinance on THIRD AND FINAL READING . .ROLL CAL~: l.H.ien11en· E.ni~rht. SmiU-,, ;~;crtE:int;! ;=;c:_y, Wilson. Fletcher and Twitty vo~ed AYE. NAY 0. Motion received seven (7) affirmative votes, (0) n~gative votes. MOTION CAR- RIED. Whereupon. City Atto~ney Robert E. Bamburg rea~ the Ordtnance for the THIRD AND FINAL TIME. Alderman Knight moved. seconded by Alderman Sansing that Ordinance be APPROVED AND ADOPTED. ROLL CJ.l.LL: A j (;ennen: Knight. Smith. Sansing, Ray, Wilson. Fletcher and Twitty voted AYE. NAY 0. Motion received seven (7) affinnative votes. (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 959 THIS 21st DAY OF NOVEMBER 1991. Mayor Swaim stated that AP&L aided in an endeavor be:w~e~ ~ne City of ;::;cott and the Cn:.y of Jacksonville which se;vec~ c 1::•':: c,f money. He said t"hat Jjght poles were removed front bc.il :;':i,,~(i;::~ clt. Scott due to the schools being closed and installed at fields 1n Jacksonville. It was pointed out that the fee structure for the Park ~ Department has been set up so that money derived from entr-y will be used to complete the park. Mayor Swaim pointed out it may be tbat the Council will. at a. later date, decid.e tc: tt1e Park & Recreatior1 c:omrnis~:ior1 t1-le rnor1ey to cornpJ E~te t-t1E fields and let the loan be paid back with fees. SANITATION DEPARTMENT: PLANNING COMMISSION: Hec :::ees :.nc.t lc,an ball GENERAL: a~ Request to approve CDBG Policy c1-1ange "PCiLI C I ES DOCUMENT FOR HOUSING REHABILITATION PROGRAM:" Community Develop- ment Program City of Jacksonville, August, 1984 3 I IS' CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 19, 1991 7:00 P.M. -7:45 P.M. Pa g e 9 . S ect1 on 111. P a r aqraph B now states: The sel e c tion o f indiv i dual ap p licants for funding under the Ho u ::nna Reha.:Oi ll tation P r o g ram s 1-1all be on a "fir st come. f1rst serve d" basis so lonq as fun d s remain a v ailable in any program year. The fo ll owing Para g raph will be added to S ect ion 111. Pa.ra g r"iph B: After an owner or des1gnate has m5ae application and c o nstr ~cti.Jn to ltni t 11as been cornplPted .. tl1e Clwnel~ or des1qnate \Vi ll D<)t .oe eligible to apply for an o t h er f unding throuqh the Housinq Reha- bilitation Grant Program. The Owner or desi anat e mav f1.e a written appeal for reconsidPration relative to their eliqi~l:ity. to the City C<)l_lncll for the Cou.n(:il's review and ,"j_pprov;=,.L o .L' disapproval . Alderman Knight moved, seconded by Alderman Wilson that the Policy Change as indicated above in the "POLICIES DOCUMENT HOUSING REHABILITATION PROGRAM:" on Page 9, Section 111. graph B., be approved. MOTION CARRIED. CDBG FOR para- c. REQUEST FROM WASTEWATER COMMISSION to SET A PUBLIC HEARING REF: RATE INCREASE Alderman Knight moved, seconded by Alderman Wilson that a PUBLIC HEARING ·regarding a rate increase for the WASTEWATER UTILITY be set for 7:30 p.m. on February 6th, 1992 during the Regular City Council Meeting scheduled for that date. MOTION CARRIED. d . UPDATE /AIR PAR K MUSE UM Mayor Swaim introduced G~neral Li~z who brie~ed the Council w1~n regard to the progress on the A1r Park Museum. He related that since the presentation to the Council after which ,3_ donati•)n o:t $10,000.00 was made toward the ,::;o'lstructjon of the museum, Gener- al Linz voiced that he has raised $65.000.00 in pledges. He sai·"~ "7:.:ldt a rn."l.Jor kick-oft Hi l ~ get tmcler'I'TdY after Janu.:l.ry 1. 199:;:~. RESUME AGENDA: B. PUBLIC HEARING 7:30 P.M. RESOLUTION 442 (i10- 91) Ref: 1992 FUNDING CDBG PROGRAM __ MAYOR SWAIM OPENED THE PUBLIC HEARING AT APPROXIMATELY 7:30 P.M. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COill~CIL MEETING DECEMBER 19. 1991 7:00 P.M. -7:45 P.M. RE::;OLUTION OF THE CITY COUNCIL CJF THE ClTY OF JACKSONVILLE. ARK7;.NSAS. APPROVING THE STATEMENT OF COM:.MUNJT'i LlE\!ELOPlii'JENT OB ..JTC - Tj VES AND PROJECTED USE OF FUNDS FC1R TH2 1'-1 ~ Nlrl YEAH ENT J Tl.EJviE NT IPCREMENT OF THE OMMUNJTY DEVELOPJvrr.-:NT BL X'. C+Rfi.NT PiOO:(H3RAM MA 'ING CEFiTAJN F:.EQ\.HPEll CERTlFICATJONS TC ~tiE IlE P i:_r'TJ1El:l_T 01' __ HOUSING AND UEI!/.N Dt:\!ELOPIViENT. ]\.ND AUTHOP I Z: J<<~ THJ::; Ml-_ ·'C;F' TO S1J"~=ri 1I ' T T"E-J:F Pt-:0- GRJlJvi M7\TERlALS '10 THE DEPARTMENT ::,F HOU:::~FiC, AND UP:UAN DEVE:"OP- JVJ:ENT. IVIa;rOl-;:;-y,.rc._lrn poini:ed out that pubL1:: !-JE-'cn·:;-l;:~:~. viere helci acco,··:ilng to n\JD regulations. Mr. Dilmar Trotter questioned the amount ~iE:ted under orojects to be un6ertaken and cornpleted with Ninth Y~:_:-?undinc:r; Sunny~;ide Dr a. :l na_ge Project being $5. 000. 00 J nsr ea.d c·: :; ~~c~. CJOO. UO. It was determined that there had bee11 a t;-~=~os:n-c:.phicc:d error in the final draft of the resolution. The c:tnJO'J.nt Wets read as $20.000.00 in the passage of the Resolution. The first paragraph of Resolution 442 o~ Da~e three (3) was presented as follows: If th e Ci y r c-~ vE·s less than this amount it proooses to pare dovm the c:c:,;:::~::-; c.:_:-1d f:cc)Pe of the proiects described be i ow . Mo E:ov~.r . 5: ·t_.;,~-~J-':V r<::cEdv ed more han !Ii256. 000. 00. it proposes t .o Q} s-:-_r-:bLl' --: 11;-aac___ 1 tiona l funds between t1-Je Kinq Street ?ro iec:t. ctna the v,'c.~ "''~~-o icc::_~;__,_ The ·vwrds "Sunnvside Drainaqe Ditch" we!"e ~;ub:stJtutpj f.or tnt· words "v.'ot.er Proiect" in oassage of the resolution . MAYOR SWAIM CLOSED THE PUBLIC HEARING AT APPROXIMATELY 7:40 P.M. Alderman Knight moved, seconded by Alderman Wilson that Resolu- tion 442 be read. ROLL CALL: Aldermen: knight, Smith. Sansing. Ray, Wilson, Fletcher and Twitty voted AYE. NAY 0. MOTION CARRIED. Whereupon, City Attorney Robert E. Bamburg read the Resolution with corrections as indicated above. Alderman Ray moved, seconded by Alderman Smith to suspend the rules and dispense with the reading of the Resolution in its entirety. MOTION CARRIED. Alderman 442 be CARRIED. Wilson moved, seconded by Alderman Ray that Resolution approved with corrections made as noted above. MOTION It was requested by Alderman Wilson t"r1at sidewalks on Martin Street from James Street be constructed from CDBG funds if possi- ble. ·-/ 17 APPOINTMENTS : ANNOUNCEMENTS : CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 19, 1991 7:00 P.M. -7:45 P.M. Mayor Swaim invited all those present to the annual Christmas Party scheduled for Friday. December 20. 1991 from 1:00 p.m. to 4:00 p.m. He noted that service awards would be given to em- ployees at 2:00 p.m. It was noted that response to the recycling center has been very good and Mayor Swaim pointed out that televis1on coverage was scheduled for 9:30 on Friday the twentieth of December. 1991. Mayor Swaim related that approximately $7,000.00 has been saved in landfill fees with regard to the dumping of trash and voiced that the general public is welcome to the mulch produced by the tub grinder at the recyc11ng center. ADJOURNMENT: Mayor Swaim adjourned the meeting at approximately 7:40 p.m. Respectfully, ~~·~ u M. Le o n a City Clerk-Treasurer