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1982CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA REGULAR CITY COUNCIL MEETING ~ January 7, !982 1. INVOCATION: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: 4. PRESENTATION OF MINUTES: a. Regular Council Meeting-December 17, 1981 5. APPROVAL AND/OR CORRECTION OF MINUTES: a . Regular Council Meeting-December 3, 1981 6. CONSENT AGENDA: (FIRE DEPT: ) (ANIMAL CONTROL (FIRE DEPT:) (STREET DEPT:) 7. WATER DEPT: 8. SEWER DEPT: 9. FIRE DEPT: 10. POLICE DEPT: 11. STREET DEPT: 12. PARK & RECREATION: 13. SANITATION DEPT: 14. PLANNING COMMISSION: 15. GENERAL: a. Outside City Limit Fire Protection/Valentine Dick-Jeter area/$1,000. fee paid/Approved by Fire Dept. (Chief Smar:t) b. ~1ontful y Report (City Insp. New) c. Monthly Report (Chief Smart) d. Daily Work Record (Robert Martin) 1.~ a. Emergency Ord. #1-8.¥: For a heater at Fire Station No. 2/Est. cost $2,800. (Mayor Reid) a . Request to advertise bids: Beaver Control (Mayor Reid) a. Discussion/Council Committee Assignments for 1982. Attached find a list of present committee assignments. (t~ayor Reid) b. Vehicle Liability Insurance Discussion. (Mayor Reid) c. Selection of Finance Director. (Mayor Reid) d. Consider purchasing service station at Main and Hwy. 161 from the Dupree family. (Mayor Reid) 16. APPOINTMENTS: 17. ANNOUNCEMENTS: ADJOURNMENT: a. Code of Ethics Forms due in City Clerk's office by January 31, 1982. Form enclosed in agenda packet. b. The North Little Rock Water Commission Meeting, Friday~ January 8, 1982, at 7:30 p.m. (t·1emo attached) c. Finance Committee will meet at 6:30p.m. on January 7, 1982, at City Hall, to :~ review the Finance Director's applications. d. January 19, City Hall will be closed in observance of Robert E. Lee's birthday. CITY OF JACKSONVILLE, ARKANSAS REXmiAR CITY COUNCIL MEETJNG JANUARY 7, 1982 REGUlAR CITY COONCIL MEEI'ING -COURT Rcx::M -POLICE & COURTS BI.DG. -\\EST MAIN STREEIT' -JACKSONVILLE, ARKANSAS TIHE: 7:50 P.M. -8:55 P.M. MAYOR JAMES G. REID PRESIDitiG CAlL TO ORDER: INV~TION: PI.EI:X;E OF ALLEGIAN:E: The City Council of the City of Jacksonville, Arkansas, met in Regular Session an Thursday, January 7, 1982. Mayor Reid called the meeting to order followed by Alderman Gary Fletcher delivering the Invocation. The standing audience partici- pated in the "Plerlge of Allegiance To The Flag". ROLL CALL/A'ITENDANCE RECORD: The City Clerk callerl the ROIL and the follo.ving were present: Aldermen: Knight, 9uith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keatrn and Williamson. :_PRESENT: 10. ABSENT: 0. WORUH DEClARED. Others present: Mayor Reid: Bertha Tipton, Mayor's Secretary: City AttOLney Paul Grcce: City Engineer Bill <Mens: Dept. Heads and citizens interested in items fer discussion. PRESENTATION OF MINIUES: Mayor Re1d presented the Minutes of Regular City Council Meeting held on December 17, 1982, fer study and later action. APPROVAL AND/OR CORRECTION OF MINUTES: Alde.rma.n Al:rlin IJDVed, secon:lerl by Alderman Hughes, to approve the Minutes of Regu- lar City Council Meeting held on December 3, 1981, as published. Approverl by unan- nrous voice vote. MCII'ION CARRIED. CCNSENT AGENDA: Alderman l:Mith IlPired, secorrled by Alderman Hughes, to approve an applieation for outside the city fire protection for Valentine-Dick Jeter Ccmnunity. ROLL CALL and the following voted aye, Aldennen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. M:>tion received 10 affinnative votes and 0 negative votes. MCII'ION CARRIED. Alderman Smith moved, secorrled by Alderman Hughes, to acx::ept and file the monthly rep::>rt fran the Ani.nal Control Department sul:.mi. tted by City Insp. New. Said report reflected disposition of all animals with $1,009. being receiverl. ROLL CALL and the following voted aye, Aldennen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. M:>tirn received 10 affhma.tive votes and 0 negative votes. MYI'ION CARRIED. Alderman Smith moved, secanderl by A.lderrran Hughes, to accept and file the monthly repcrt fran the Fire Department suhnitted by Chief smart. Said report reflected the department responderl to a total of 63 alanns during the rronth with an estimated fire loss of $54,685. ROIL CALL and the following voted aye, Aldennen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keaton arrl Williamson. Motion received 10 affirmative votes and 0 negative votes. MOI'ION CARRIED. Aldenm.n 9uith moved, seconded by Alderman Hughes, to accept and file the Daily Work Record of the Street Department sul::.mitterl by Street Superintendent Robert Martin. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wils::m, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affinra- tive votes and 0 negative votes. MOI'ION CARRIED. WATER DEPT: SEWER DEPT: # PAGE 'liD FIRE DEPT: ORDllJANCE NO. 662 (City Council No. 1-81) CITY OF JACKSONVILLE, ARKANSAS RffiUIAR CITY COUNCIL MEETING JANUARY 7, 1982 "AN ORDINANCE PROVIDING FOR THE WA:IVIN:; OF REQUIREMENT OF COHPETITIVE BIDDII\G IN EXCEPTIONAL SITUATIONS WHERE SOCH PROCEDURE IS DEEMED NOI' FEASIBLE OR PRACTICAL: FOR OTHER PURPOSES AND DEClARING AN EME~Y" was intrcducErl. Alderm:m Hughes movErl, seconded by Aldernan Knight, that Ordinance be placed on FIRST R.EADII\G. ROIJ.. CAIJ.. and the following votErl aye, Aldennen: Knight, Smith, Brooks, Hughes, Wilsm, Durham, Fletcher, Al:rlin, Keaton arrl Williamson. Jl.btion receivErl 10 affirrrative votes and 0 negative votes. MOI'ION CARRIED. Ordinance read FIRST TIME by Bertha Tipton, Mayor's Secretary. Alderman Hughes movErl, seconded by Aldernan Knight, that Ordinance be accepted on FIRST READII\G. ROIJ.. CAIJ.. and the following votErl aye, Aldennen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Al:din, Keaton arrl V.Jillaimson. Motion received 10 affinnative votes and 0 negative votes. MariON CARRIED. Alderman Fletcher moved, seconded by Aldennan Smith, to suspen:l the rules and place the Ordinance m S:OCOND READllJ:;. ROLL CliLL and the following voted aye, Aldermen; Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keaton am Williamson, Motion receivErl 10 affirmative votes and 0 negative votes. MOI'ION CARRIED. Where- upon, Bertha Tipton, M:lyor t s Secretary, read the Ordinance foc the SECOND TIME. Aldernan Smith movErl, seconded by Alderrran Fletcher, to further suspend the rules and pJace the Ordinance on THIRD AND FINAL RF.ADING. ROIJ.. CAIJ.. and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Al:din, Keaton and Williamson, l\btion received 10 affirmative votes and 0 negative votes. IDI'ICN CARRIED. Whereupon, Bertha Tipton, Mayor~s Secretary, read the Ordinance far the THIRD AND FINAL TIMF. Aldennan Abdin rrovErl, seconded by Aldenran Knight, that Ordinance be APPROVED AND ADOPTED. ROLL CAIL and the following voted aye, Aldennen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keaton arrl Williamson. Motion receivErl 10 affirmative votes and 0 negative votes. MOTICN CARRIED. Alderrmn Abdin moved, seconded by Alderm:m Fletcher, that the EMERGEN:Y ClAUSE be approvErl and adopted. IDLL CALL and the following votErl aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keaton arrl V.7illiamson. Motion received 10 affirrrative votes and 0 negative votes. MOI'ION CARRIED. ORDINAN:E & EMERGEOCY crAUSE APPROVED & AOOPTED AND NUMBERED 6 6 2 THIS 7th ffiY OF JANUARY, 1982. POLICE DEPT: STREEI' DEPT: Alderman Knight moved, seconded by Aldennan Hughes, to advertise for bids for one and two year contract on beaver control. Approved by unanimous voice vote. MOI'ION CARRIED. GENERAL: CCMMITIEE ASSIGNMENTS : FOR 1982: Conrnittee assignments £or the year 1982 were decided on as follows: Finance/Purchasing: Fire Department: Iblice Department: larry Wilson and Marshcill 9ni th Gary Fletcher and Ehma Knight Mike Al:rlin and James Durham ~ l PAGE THREE CITY OF JACKSCNVILLE I ARKANSAS REX3UIAR CITY COUNCIL MEETING JANUARY 7, 1982 Recreation/Sanitation: Street/Engineering: Joe Williamson and Steve Hughes Phil Kea.ton and Ron Brooks Conmuni ty Develcpnent: Ehma Knight, C'..ary Fletcher and Mike Abdin Alderman Ab:lin requested these ccmnittees set regular meeting tinEs and not :rreet just as the need arises. VEHICLE LIABILITY INSURANCE: Mayor Re1d stated the c1.ty's vehicle liability insurance will be up far renewal on January 18, 1982. Mr. John Evans of the Arkansas M.micip3.l League would like to discuss their new vehicle self-insurance program. Also, Mr. John Cook of Ta.-m and Country (who the city has present coverage with) would like to discuss his renewal proprosal. Mr. John Evens said the Arkansas M.micip3.l I..eague is offering a M.micip3.l Vehicle Liability Program as of January 1, 1982. This is a: "Self-insured program. This will be a state wide group insurance program, and will have a corrposite ,_rate state wide .and will depend on the particip3.tion we receive. The cost for carerage is $100. per vehicle with $500. deductible. This program will cover all vehciles the city has licensed for highway use only. The limit for payment is as follows: $15,000. for property damage; $25,000. bodily injury far one person; $50,000. bodily injury for two or more persons. Mr. John Ccok said the coverage the city now has is non-deductible and covers all vehicles and equipnent. The premium is approxinately $137. per vehicle and a little mare far the dozer, tractors, garbage trucks, etc. The limit of p3.yment is the same as mentioned above. Mr. Cbck stated the city had four (4) claims last year and claims paid out approxirrately $1,700. '· ' After more discussion, council requestro Mr. Cook COClf)ile a list of claims for the last two to three years far the council to review at the next regular meeting. C<cnsenSus reached was for Mr. iEvans and Mr. Cock to gather all infonnation on their insurance program for comparison at the next regular scheduled council meeting. Mr. John Cook agreed to extend coverage fran January 18, to January 21, to the city. SELECTION OF FINANCE DIREX:TOR: Alderman AEdin moved, seconded by Alderrran Smith, to hire Mr. Gene Kelley as Finance Director/Persctlilel Director at a salary of $24,062. Approved by unanimous voice vote. MariON CARRIED. Mr. Kelley thanked the council and said it was good to be back. SERVICE STATION AT MAIN AND HWY. 161: Mayor Reid stated the city had considered buying this property some time ago. We had it appraised in 1976, and the owner is willing to accept the 1976 appraisal price. The p3.yments will be spread out over a two year period. Maycr Reid said he did not have a definite purpose for the building at this time, but we possibly could negotitate leasing it to the people that are presently leasing it. Consensus reached was to determine a purpose far the building first. NON-AGENDA: UPDATE ON PROPANE GAS: Alderrran Hughes asked the status of the propane gas conversion. Mayor Reid said they were taking one vehicle at a time to be c rnverted. Aldennan Hughes then asked if we had the vehicles converted beck to regular fuel, if we did not iLike •;the pro-· p3.ne, would we have to p3.y .far this work. Maycr Reid said there was no obligation and no cost to the city. ,-;~AGE FOUR NCN-AGENDA: DUMPSTER: CITY OF JACKSONVILLE, ARKANSAS REGUlAR CITY COUNCIL MEETING JANUARY 7 I 1982 Alderman Hughes then brought up the rost of the dumpster on Irrlustrial Drive. When we started using the dumpster it was costing us $100. a week, new according to Bill <::Wens arrl Billy Gil.rrx:>re, it is casting us $200. a week bEcause we are having to dump it more often. This is costing approximately $10,000. a year arrl we cannot afford it. Alderrran Hughes and Williamson said they would like to see it rerroved. Mayor Reid said we were to provide a service to the people. If the city is not going to pick trash up any :rrore, then we need to provide a place for people to take it to dump. Mayor Reid said he wruld like the dumpster to stay. Finance Directcr Gene Kelley said he anticipated the Sanitation Dept. being in the red $40,000. to $45,000. at the end of the first year. The first year would be the worse year because we have budgeted for depreciation and we never have before. ANNOUN2EMEN'l'S : The announcements on the agenda: Code of Ethics Fonns are due in the City Clerk':s office by Jan~ary 31, 1982. Fonns were enclosed in the agerrla packet. The l'brth Little Rock Water Conmission Meeting, will be Friday, January 8, 1982, at 7:30p.m. Finance Carmittee will meet at 6:30p.m. m January 7, 1982, at City Hall to review the Finance Director applications. City Hall will be closed Tuesday, January 19, 1982, to obse:rve Robert E. Lee's birthday. ADJOURNMENT: Alderrran Al::rlin moved, seconded by Alderman Snith, to adjourn. Approved by unanirrous voice vote. MariON CARRIED. Respectfully submitted, Deborah D. waltnon, C1ty Clerk CITY OF JACKSONVILLE, ARKANSAS r l J CITY OOUNCIL OF JACKSONVILLE, ARKANSAS A G E N D A REGULAR CITY COUNCIL MEETING Ja n u a r y 21 , 1 98 2 1. INVOCATION: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: 4. PRESENTATION OF MINUTES: a. Special City Council Meeting-December 30, 1981 b. Regular City Council Meeting-January 7, 1982 5. APPROVAL AND/OR CORRECTION OF MINUTES: 6. CONSENT AGENDA: (POLl CE DEPT:) 7. WATER DEPT: 8. SEWER DEPT: 9. STREET DEPT: 10. FIRE DEPT: 11. POLICE DEPT: 12. PARK & RECREATION: 13. SANITATION DEPT: 14. PLANNING COMMISSION: 15 . GENERAL : a. Regular City Council Meeting-December 17, 1981 a. Monthly Report (Chief Shepherd) a. Report/Water Commission Chairman Pat Wilson. (Mayor Reid) a. Request to advertise bids for: Backhoe and skid steer loader. (Mayor Reid) a. Request to advertise bids for: 3 police vehicles. (Mayor Reid) a. Ordinance No. 2-82: Changing the meeting date for Parks & Recreation Commission. (Alderman Williamson) a. Request to advertise bids for: 3 radios for trucks. (Alderman Hughes) b. Discussion: Dumpster (Alderman Hughes) a. Minutes of meeting-January 11, 1982 (For information only) a. Vehicle Liability Insurance Discussion. (Mayor Reid) b. Reso. No. 1-82: Supporting the Passage of the Proposed 1 Percent County Sales Tax. (Mayor Reid) *&. Presentation: State of City Report. (Mayor Reid) *NOTE: This will be presented at Council Meeting. 16. APPOINTMENTS: 17. ANNOUNCEM~NTS: ADJOURNMENT: a. Dr. Ron Fewell to the Hospita 1 Board of Commissioners for the unexpired term of ., Dr. Les Anderson, term ending January, 1983. (Mayor Reid) f \ CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 21, 1982 REGULAR CITY COUNCIL MEETING -COURT ROOM -POLICE & COURTS BUILDING -WEST MAIN STREET-JACKSONVILLE, ARKANSAS TIME: 7:30P.M. -8:45P.M. MAYOR JAMES G. REID PRESIDING CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE: The City Counc il of the City of Jac ksonv il le, Arkansas, met in Regular Session on Thursday, January 21, 1982. Mayor Reid called the meeting to order followed by Alderman Marshall Smith giving the Invocation. The standing audience participated in the 11 Pledge of All egiailce To The Flag". ROLL CALL/ATTENDANCE RECORD: The Ci t y Cler k c all ed t he ROLL and the following were present: Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keaton and vJilliamson. PRESENT: 10. ABSENT: 0. QUROU~1 DECLARED. Others present: Mayor Reid; Bertha Tipton, Mayor•s Secretary; Paul Groce, City Attorney; Bill Owens, City Engineer; Dept. Heads and citizens interested in items for discussion. PRESENTATION OF MINUTES: Mayor Re id presen ted t he t-1inutes of Special City Council Meeting held on December 30, 1981, and the Minutes of Regular City Council Meeting held on January 7, 1982, for study and later action. AP PROVAL AND/O R COR RECTI ON OF MI NUT ES : Alder ma n Hu ghes mov ed, seco nd ed by Al d erman Smith, to approve the Minutes of Regular City Coun c il Meet in g he ld on Decem ber 17, 1981, as published. Approved by unanimous v oic e vot e. MOT I ON CA RR I ED. CONSENT AGENDA: Alderman Hughes moved, seconded by Alderman Knight, to accept and file the monthly report submitted by Police Chief Shepherd reflecting the following statistics: $31,102.94 collected for fines, bond forfeitures and miscellaneous payments; $107.00 miscellaneous; $1,246.40 ambulance. ROLL CALL and the following voted aye, Alder- men: Knight, Smith, Brooks, Hughes, Hilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. WATER DEPT: Ma yor Re id introduced Mr. Pat Hilson, Chairman of the Hater Commission. ~1r. Wilson d~ iv er ed an oral progress report covering the 1981 year. During the year, the city used 1 billion 608 million gallons of water, which 65% came from Little Rock and North Little Roc k , and tlie balance was obtained locally. Tlie ~!ater Dept. spent $9,500.00 and 448 man hours, working with the Fire Dept. to install a number of fire hydrants throughout the city. A number of new customers were added from the Furlow district, for a tota l of 7,292 customers. This is an in- crease of 561 customers over the previous year. We repaired old lines that broke during the year; all this done with two less em ployees. ~1r. Wilson said he felt the Water Dept. had dedicated people to work for them and they were doing a fantastic job. For the future, Mr. Wilson said the dept. is looking into four sources for our water supply. Those are Bull Creek, Greer•s Ferry, Arkansas River and DeGray Dam. At present time, the department is in the midst of negotiations with North Little Rock. Mr. Wilson said he did not anticipate an increase in fees tliis year, however, that would depend on the outcome of the negotiations. He said the negotiations should be ending in the next few days. Mayor Reid and the counci1 members thanked Mr. ~Jil son for this report, and said they were very proud of their employees and the fine job they are doing f6r the city. PAGE TWO STREET DEPT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 21, 1982 Ald erma n Kn ight moved, seconded by Alderman Smith, to advertise bids for one back- ho e a nd on e skid steer loader. Approved by unanimous voice vote. MOTION CARRIED. FIRE DEPT: POLICE DEPT: Al de rm a n Durham moved, seconded by Alderman Knight, to advertise bids for 3 police vehicles. Approved by unanimous voice vote. MOTION CARRIED. PARK & RECREATION DEPT: cuP ORD I NANC E NO . 663 (City Council No. 2-al) "AN ORDINANCE CHAN GI NG THE MEETIN G DA TE FOR THE CITY OF JACKSONVILLE PARKS AND REC- REATION COMMISSION AMENDING ORDINANCE NO. 190 AND SECTION 110 OF CHAPTER 14.04 OF THE MUNICIPAL CODE OF JACKSONVILLE, AND FOR OTHER PURPOSES" was introduced. Alderman Abdin moved, seconded by Alderman Knight, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keaton and William son. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Or d inance read FIRST TIME by Bertha Tipton, Mayor•s Secretary . Alderman Abdin moved, seconded by Alderman Smith, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, B11ooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keaton and vJilliamson. Motion received 10 affirmative votes and 0 negative votes. t~OTION CARRIED. Alderman Fletcher mov ed , seconded by Alderman Abdin, to suspend the rules and place the Ordinance on SE COND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks , Hughes, Wilson , Durham, Fletcher, Abdin, Keaton and Will5amson . Motion received 10 aff irmative votes a nd 0 negative votes. ~10TION CARRIED. Hhere- upon, Bertha Tipt on, Mayor•s Secretar y, read the Ordinance for the SECOND TH1E. Alderman Abdin moved, seoonded by Alderma.n Knignt, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. ~1oti:on received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor•s Secretary, read the Ordinance for the THIRD AND FINAL TIME. . Alde r ma n Abdin moved, seconded by Alderman Knigot, toat Ordinance be APPROVED AND ADOP TED . ROLL CALL and the following vot ed aye, Aldermen: Knight, Smith, Brooks, Hugh es, Wilson, Durham, Fletcher, Abdin, Ke aton and Williamson. ~1otion received 10 afH rma tive votes and 0 negatl've votes. MOTION C/\RRIED. ORDINANCE APPROVED AND ADOPTED AN D NUMBER ED 6 6 3 THIS 21ST DAY OF JANUARY , 1982. (EMERGE NCY' CLAUSE NO T ADO PTED. ORDI NA NCE EFFECTI VE 20 TH DAY OF FEBRUAR Y, 1982.) DEVIATION IN AGENDA: GE NERAL : VEHIC LE LIABILITY INSURANCE: W1it h a19reement f rom counc i l , Mayor Reid devi.ated down in agenda to tak.e up discussion on vehicle liability insurance. Alderman Knight, moved, seconded by Alderman Durham, to conti.nue vehicle liaoili.ty PAGE THREE CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 21, 1982 insurance coverage with Town & Country Insurance Company. Approved by unanimous · voice vote. MOTION CARRIED. DEVIATION IN AGENDA: SANITATION DEPT: With agreement from council, Mayor Reid deviated up in agenda to ttke up regular scheduled items for discussion. Alderman Hughes moved, seconded by Alderman Wilson, to advertise bids for three (3) radios for the sanitation trucks. Approved by-unanimous voice vote. MOTION CARRIED. Alderman Hughes said the dumpster was costing the city approximately $10,000. a year and landfill fees are going up April 1st, and it is going to be more ·expensive. Also, people from out of town are bringing their trash to dump and it is filling the dumpster up and it has to be dumped failtly often. The 50¢ increase that was added to the sanitation bills last year was to help defray landfill fees, not just for trash pick-up. Alderman Hughes moved, seconded by Alderman Wilson, to discontinue use of the dumpster. Approved by unanimous voice vote. MOTION CARRIED. GENERAU RESOLUTION NO. 1-82: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JACKSONVILLE, ARKANSAS, STAT! NG THAT THE .CITY COUNCIL GOES ON RECORD SUPPORTING THE PASSAGE OF THE PROPOSED 1 PERCENT COUNTY SALES TAX" was introduced. Council members discussed at length the proposed county 1 percent sales tax. Several reasons were given by council members as to why they would not support this resolution. Also discussed was how the money would be spent if the tax is approved. Mayor Reid, sponsor of resolution, withdrew resolution because of lack of support. Alderman Williamson stated for the record he would vote for the county 1 percent sales tax, but would not support this resolution. STATE OF CITY REPORT: Mayor Reid stat ed all counci1 members had received a copy of the State of City Report. He felt it was a very good report and encouraged each member to read and study it. NON-AGENDA: JACKSONVILLE TAXI SERVICE: Alderman Keaton moved, seconded by Ald. Durham, to ~ace on the agenda for discussion the Jacksonville Taxi Service. Approved by unanimous voice vote. MOTION CARRIED. Alderman Keaton stated he had received several phmne calls reporting this taxi service was donducting the business from 101 Quincy Cove, a residential area. They do maintain a business address, 114 West Main, but are dispatching the taxi out of a residential area and this is against the ordinance. Alder~an .Keaton movedy .seconded by Aldehman Smith, to instruct City Attorney Paul Groce to write a letter to Jacksonville Taxi Service telling them to cease operation of the taxi service in a residential area or the council could revoke their business license. Approved by unanimous voice vote. MOTION CARRIED. APPOINTr~ENTS: Alderman Abdin moved, seconded by Alderman Wilson, to appoint Dr. Ron Fewell to the Hospital Board of Commissioners with a term ending January, 1983. Approved by voice ·~'\? PAGE FOUR CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 21, 1982 vote One nay vote cast: Alderman Brooks. MOTION CARRIED. ' l ' NON-AGENDA: FINANCIAL REPORT: Fin a nce Dir ec tor Ge ne Ke ll ey a ddressed the council and briefly reviewed the financial report of the funds for 1981. Mr. Kelley said the Police and Fire Depts . carried the budget this year which is a welcome change. Mayor Reid reported the auditors said they would be delayed thirty to fourty-five days with the audit report. ADJOURNMENT: The me etin g a djourned at 8:45 p.m. with consent of all · present. Respectfully ,submitted, CITY OF JACKSONVILLE, ARKANSAS CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA SPECIAL CITY COUNCIL MEETING January 28, 1982 1,. OPENING PRAYER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: 4. GENERAL: ADJOURNMENT: a. Discussion: County wide 1 percent sales tax. CITY OF JACKSONVILLE, ARKANSAS SPECIAL CITY COUNCIL MEETING JANUARY 28, 1982 SPECIAL CITY COUNCIL MEETING -COURT ROOM -POLICE & COURTS BUILDING -WEST MAIN STREET-JACKSONVILLE, ARKANSAS TIME: 7:30P.M. -7:55P.M. MAYOR JAMES G. REID PRESIDING. CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE: Th e City Counc il of the City of Jacksonvi ll e, AR kansas, met in special session on Thursday, January 28, 1982, to deal specifically with the county wide 1 percent sales tax. Mayor Reid called the meeting to order then delivered the Invocation. The standing audience participated in the ''Pledge of Allegiance To The Flag". ROLL CALL/ATTENDANCE RECORD: The Ci ty Clerk ca ll ed t he ROLL and the following were present: Aldermen: Knight, Smith, Brooks, Hughes, Fletcher, Abdin, Keaton and Williamson. Alderman Durham came in later in meeting. Alderman Wilson was absent for the entire meeting. PRESENT: 8. ABSENT: 2. QUORUM DECLARED . Others present: Mayor Reid; Bertha Tipton, Mayor's Secretary; Paul Groce, City Attorney; Bill Owens, City Engineer; Dept. Heads and many interested citizens. GENERAL: RES OLU TION NO. 293-82 (City Council Reso. No. 2-82) "A RES OLUTION OF TH E CITY COUNC I L OF THE CITY OF JACKSONVILLE, ARKANSAS, STATING THAT THE PEOPLE OF PULASKI COUNTY WILL HAVE THE OPPORTUNITY TO MAKE THEIR OWN DECISION ABOUT THE 1% SALES TAX, AND IN THE EVENT OF IT'S PASSAGE DOES HAVE SPECIFIC PURPOSE FOR THE MONEY THAT WOULD BE RAISED" was introduced. Alderman Abdin moved, seconded by Alderman Hughes, to read Resolution. Approved by unanimous voice vote. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary read the Resolution in its entirety. Alderman Abdin stated he and Alderman Knight had received several calls from citizens concerning the trash service. Also, they want to know how this money collected from the 1% sales tax, if approved, will be spent. Alderman Abdin said he talked with several of the aldermen and th~y all agree guidelines need to be set up on how this money will be spent. Alderman Smith stated his proposal was basically the same as Aldermen Abdin and Knight's.(Alderman Smith's proposal was not in resolution form.) Alderman Durham arrived at this time. One unidentified resident questioned billed as trash pick up. Mayor Reid with the cost of landfill expenses. trash and garbage collection. the 50¢ that was added to the water bi 11 and reported this 50¢ was addred to help ' keep up It was to help the overall operation of both During discussion it was brought out that the councilmen would s~pport capitol improvements within the city, but were opposed to this money being used as salaries. Alderman 8etcher moved, seconded by Alderman Abdin, to amend the resolution to add "if such 1% Sales Tax is approved the City of Jacksonville will hold public hearings to decide how such taxes collected will be spent". Approved by unanimous voice vote. MOTION CARRIED. Alderman Fletcher moved, seconded by Alderman Knight, to approve and adopt this Resolution as amended. Approved by unanimous voice vote~ MOTION CARRIED. J PAGE TWO CITY OF JACKSONVILLE, ARKANSAS SPECIAL CITY COUNCIL MEETING JANUARY 28, 1982 THIS RESOLUTION WAS APPROVED AND ADOPTED THIS 28TH DAY OF JANUARY , 1982. ADJOURNMENT: The meeting adjourned at 7:55 p.m. with consent of all present. Respectfully submitted, ~..o.A-~ D e bor~tmon, City Clerk CITY OF JACKSONVILLE, ARKANSAS ~~;/ CITY OF JACKSONVILLE, ARKANSAS CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 4, 1 ~82 REGULAR CITY COUNCIL ~1EETING -COURT ROOM -POLICE & COURTS BU[)LDING -WEST MAIN STREET-JACKSONVILLE, ARKANSAS TIME: 7:30P.M. -8:55P.M. MAYOR JAMES G. REID PRESIDING CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE: The City Council of the City of Jacksonville, Arkansas, met in Regular Session on Thursday, February 4, 1982. Mayor Reid called the meeting to order then gave the Invocation. The standing audience participated in the 11 Pledge of Allegiance To The Flag 11 • ROLL CALL/ATTENDANCE RECORD: The C1ty Clerk called the ROLL and the following were present: Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher and /\bdin. Aldermen: Keaton and Williamson were absent. PRESENT: 8. ABSENT: 2. QUORUM DECLARED. Others present: Mayor Reid; Bertha Tipton, Mayor's Secretary; Paul Groce, City Attorney; Bill Owens, City Engineer; Dept. Heads and citizens interested in items on Agenda. PRESENTATION OF MINUTES: ~-1ayor Reid presented the ~1inutes of Regular City Council Meeting held on January 21, 1982, and the Minutes of Special City Council Meeting held on January 28, 1982, for study and later action. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Hughes moved, seconded by Alderman Knight, to approve the Minutes of Reg- ular City Council Meeting held on January 7, 1982, and the Minutes of Special City Council ~1eeting held on December 30, 1981, as published. Approved by unanimous voice vote. MOTION CARRIED. CONSENT AGENDA: Alderman Smith moved, seconded by Alderman Hughes, to accept and file the Annual Report from the Fire Dept. as submitted by Chief Wilbur Smart, reflecting the nu- mber of alarms, amount of fire loss and ambulance calls for the year. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher and Abdin. Motion received 8 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Smith moved, seconded by Alderman Hughes, to accept and file the monthly report submitted by Chief Smart, refiecting the department responded to a total of 58 alarms for the month, and estimated fire loss being $12,500. The total ambulance runs for the month was 74. ROLL CALL and the following ~oted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher and Abdin. Motion received 8 affir- mative votes and 0 negative votes. MOTION CARRIED. Alderman Smith moved, seconded by Alderman Hughes, to accept and file the monthly report submitted from the Animal Control Dept. by City Insp. New, reflecting dis- position of all animals and $753.50 revenues being collected. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher and Abdin. Motion received 8 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Smith moved, seconded by Alderman Hughes, to accept and file the Daily Work Record of the Street Dept. as submitted by Superintendent Robert Martin. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher and Abdin. Motion received 8 affirmative votes and 0 negative votes. MOTION CARRIED. WATER DEPT: SEWER DEPT: FIRE DEPT: POLl CE DEPT: STREET DEPT: CITY OF JACKSONVILLE ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 4, 1982 Al de r ma n Abdin moved, seconded by Alderman Durham, to advertise bids for HMAC , slurry seal and pavement striping. Approved by unanimous voice vote. MOTION CARRIED. HOSPITAL DRAINAGE: Ma yor Re i d s t a t ed t he hospital commission is again asking the city to share in the cost of the drainage improvements. I recommend that we split the cost 50/50 with them. Alderman Abdin asked City Eng. Bill Owens his reoommendation of the cost. City Eng. Owens said the improvements need to be done soon. Based on budget alone, the hospital has over $3. million for construction and the street department has a budget of approximately $700,000. It would be easier to take the money from the hospital bud- ge~. In the catch basin the water used to flow west and south. It cannot flow south anymore beca 1use they raised the elevation for the new emergency addition of the rJ hospital. They have changed the course of the drainage and the ditch is not sufficient. Alderman Smith recommended the city work in harmony with the hospital and share in the cost of the improvements. Alderman Wilson felt the hospital engineers should bear the cost because they did not take this problem into consideration when the addition was being planned . Alderman Knight was concerned that the hospital would pass this cost along to the people as hospital fees if the city did not share the cost. For the record, Aldermari Knight said she agreed with Alderman Wilson, that the hospital engineers should absorb the cost of these improvements. Alderman Durham ,moved, seconded by Alderman Abdin, to ask the hospital to bear the entire cost of the improvements, and that the city will not participate in any of the cost. ROLL CALL and the following voted aye, Aldermen: Broqks, H;ughes, Wilson, Durham, Fletcher and Abdin. Aldermen: Knight and Smith voted nay. Motion received 6 affirmative votes and 2 negative votes. MOTION CARRIED. DEVIATION IN AGENDA: With no objecti ons f rom council, Mayor Reid deviated in agenda to take up next item of business. GENERAL: LEASE ON SUNNYSIDE ELDERLY ACTIVITIES CENTER: Alderman Hug hes moved, secon ded by Alderman Fletcher, that the lease agreement for Sunnyside Elderly Activities Center, between the city and the center be approved. (No vote taken) City Attorney Paul Groce advised the council this lease was i.llegal because of Act 994 of 1981, adopted in the special legislation. I just want you to be aware that the law states Municipalities and Counties cannot lease property. The Munic- ipal League is trying to appeal this act at this time. Council then discussed drawing up an agreement between the Sunnyside Elderly Ac~ tivities Center and the City of Jacksonville. City Attorney Groce said he would 1 ike a provision that they nave insurance added to toe agreement; or the city could accept a letter from Ben Rice, representing the center, stating they have in- surance. Ben Rice stated they did not need the agreement at this moment, they could come back to the council for approval at toe next council meeting . Aforementioned motion was withdrawn by both parties. City Attorney Groce was instructed to draw up an agreement between the Sunnyside PAGE THREE CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 4, 1982 Elderly Activities Center and the City of Jacksonville with a provision they have insurance. DEVIATION IN AGENDA: With no object1ons from council, Mayor Reid deviated up in agenda to take up next regular item of business. SANITATION DEPT: Alderman Hug hes said he would like to withdraw Ordinance No. 3-82, because the Resolution passed at the special council meeting stated if the 1 percent county wide tax was approved trash pickup would be added back to regular service. Alderman Hughes moved, seconded by Alderman Fletcher, to begin trash pickup Monday, February 8, by using money borrowed from the Street fund. When we start collecting money from the 1 percent tax, we will reimburse the Street fund. ROLL CALL and the following voted aye, Aldermen: Smith, Hughes and Fletcher. Aldermen: Knight, Brooks, Wilson, Durham and Abdin voted nay. Motion received 3 affirmative votes and 5 negative votes. MOTION FAILED. BID SHEET FOR 3 MOBIU .RADIOS FOR TRUCKS: Mayo r Re id present ed abs t rac t of bi ds f or three mobil radios: 25 watt, one channel mobil radio/installed, as follows: BIDDER: UNIT: TOTAL: MOTOROLA $ 57 6.00 $ 1,728.00 3% tax 51.84 $ 1 '779. 84 M & J COMMUNICATIONS 531.20 1,593.60 4% tax 63.74 $ 1,657.34 OUTER COMMUNICATIONS 518.00 1,554.00 3% tax 46.62 $ l~600.62 Alderman Hughes moved, seconded by Alderman Fletcher, to accept low bid on radios from Outer Communications. Approved by unanimous voice vote. MOTION CARRIED. GENERAL: ORDINANCE NO. 665 (Ci ty Council No. 4-82) 11 AN ORD I NANC E REPE ALI NG ORDI NAN CE NO. 656 WHICH ALLOWED DAY CARE FA~1ILY Hm~ES IN R-0, R-1, AND R-2 DISTRICTS WITHIN THE CITY AND AMENDING ORDINANCES NUMBER 213 AND 656 AND CHAPTER 18.24 OF THE MUNICIPAL CODE OF JACKSONVILLE, ARKANSAS, BY AMENDING SECTION 18.24.020, AND FOR OTHER PURPOSES 11 was introduced. Alderman Smith moved, seconded by Alderman Fletcher, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher and Abdin. Motion received 8 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read FIRST TIME by Bertha Tipton, Mayor 1 s Secretary. Alderman Knight moved, seconded by Alderman Smith, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher and Abdin .. ~1otion received 8 affirmative votes and 0 negative votes. MOTION CARRIED. 'ad.~ PAGE FOUR CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 4, 1982 Alderman ~etcher moved, seconded by Alderman Durham, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher and Abdin. Motion received 8 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor 1 S Secretary, read the Ordinance for the SECOND TIME. Alderman Fletcher moved, seconded by Alderman Durham, to furither suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher and Abdin. Motion received 8 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor 1 S Secretary, read the Ordinance for the THIRD AND FINAL TIME. Alderman Knight moved, seconded by Alderman ADOPTED. ROLL CALL and the following voted Hughes, Wilson, Durham, Fletcher and Abdin. and 0 negative votes. MOTION CARRIED. Smith, that Ordinance be APPROVED AND aye, Aldermen: Knight, Smith, Brooks, Motion received 8 affirmative votes Alderman Knight moved, seconded by Alderman Durham, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher and Abdin. Motion received 8 af.:: fimmative 'vlOtes and 0 negative votes. MOTION CARRIED. ORDINANCE & EMERGENCY CLAUSE APPROVED & ADOPTED AND NUMBERED 6 6 5 THIS 4TH DAY OF FEBRUARY, 1982. ORDINANCE NO. 666 (City Council No. 5-82) City Attorney Paul Groce advised the council that this ordinance was as detailed as he could get it right now. This ordinance could be defended in court, if it needed to be. The ordinance thei lcouncil just repealed was very vague and could not be defended in court. 11 AN ORDINANCE ALLOWING DAY CARE FAMILY Hm~ES IN R-0, R-1, AND R-2 DISTRICTS WITHIN THE CITY AND AMENDING ORDINANCES NUMBER 213 AND 656 AND CHAPTER 18.24 OF THE MUNICIPAL CODE OF JACKSONVILLE, ARKANSAS, BY AMENDING SECTION 18.24.020, AND FOR OTHER PURPOSES 11 was introduced. Alderman Durham moved, seconded by Alderman Smith, that Ordinance :be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher and Abdin. Motion received 8 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read FIRST TIME by Bertha Tipton, Mayor 1 S Secrtary. Alderman Fletcher moved, seconded by Alderman Hughes, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, ~etcher and Abdin. Motion received 8 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Fletcher moved, seconded by Alderman Hughes, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher and Abdin. Motion received 8 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor 1 s Secretary, read the Ordinance for the SECOND TIME. Alderman Fletcher moved, seconded oy Alderman Smith, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, ~etcher and Abdin. Motion received 8 affirmative votes and 0 negative votes. MOTION CARRIED. r PAGE FIVE CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 4, 1982 Whereupon, Bertha Tipton, Mayor 1 S Secretary, read the Ordinance for the THIRD AND FINAL TIME. Alderman Durham moved, seconded by Alderman ADOPTED. ROLL CALL and the following voted Hughes, Wilson, Durham, Fletcher and Abdin. 0 negative votes. MOTION CARRIED. Abdin, that Ordinance be APPROVED AND aye, Aldermen: Knight, Smith, Brooks, Motion received 8 affirmative votes and Alderman netcher moved, seconded by Alderman Knight, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher and Abdin. Motion received 8 af- firmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE & EMERGENCY CLAUSE APPROVED & ADOPTED AND NUMBERED 6 6 6 THIS 4TH DAY OF FEBRUARY, 1982. RELOCATING UNDERGROUND GAS WANK: Mayor Reid stated the chamber wanted to start landscaping around the building. The city 1 s gas tank needs to be moved in order for them tb landscape. We have the equip- ment and manpower to move this with. Street Superintendent Bob Martin .said Mobil (owner s of present tank) does not have the equipment to install the tank. His department installed the present tank. Discussion turned to buying a larger tank in ,order to buy more gasoline at a cheaper price, and fill the present tank with sand and abandon it. After discus~ion, Alderman Durham moved, seconded by Alderman Fletcher, to contact Mobil about getting a larger tank and abandoning the present tank. Approved by unanimous voice vote. MOTION CARRIED. EXPENSE FUNDS/NATIONAL LEAGUE OF CITIES MEETING: Alderman Abdin moved, second ed by A1derman Smith, to approve these funds ($800.) from the contingency fund for ~1ayor Reid to attend the National League of Cit,fes Meeting in Washington, D.C. Approved by unanimous voice vote. MOTION CARRIED. PLANTING OF TREES FOR ARBOR DAY: Mayor Reid introduced ~1s. Donna Sanford, teacher at Jacksonville Jr. High School. Ms. Sanford said she taught RemediaJ Reading srt udents . On ~larch 15 and 16, her class would be planting Pine trees and Cre pe Myrtle trees along Hwy. 67-167. They will put the trees near the 11 Welcom e to Jacksonville" sig n , and at the other end of town starting at Brooks Farm & Garden and going toward the overpass. She said the trees would probably need help in the first year they were in the ground, and t he city would be responsible for care of the trees. When Ms. Sanford finished speaking, the council thanked her for coming and talking to them. NON-AGENDA: FRANCHISE ORDINANCES/REDUCING RATES: Mayor Reid aske d City Attorney Paul Groce to draft ordinances reducing the franchise tax on Arkla Gas, Arkansas Power and Light and General Telephone. If possible, he would like them ready by next council meeting so we can get a copy to each utility. The date collection of this tax money begins April 1, 1982. After some of the money from the tax is deposited in the bank, we will start the public hearings and determine expenditures. NON-AGENDA: BALANCE SHEET & PROFIT & LOSS STATEMENT: A balance sheet and profit and loss statement was passed to each councilman. Gene Kelley, Finance Director, went over this first Sanitation Dept. Balance Sheet and .~?-~ PAGE SIX CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 4, 1982 and Prorfiit & Loss Statement with the council. Beginning January 1, 1982, the department went to an enterprise system. Alderman Wilson asked if it would be possible to set up a trash cost versus the garbage cost, after the trash pickup is reinstated. ~1r. Kelley said yes, he could set the trash as a separate line item in department. That way you could get a truer picture of each cost. NON-AGENDA: Alderman Hughes reported he had received a complaint from Mr. Harold McKee of 1510 Ray Road, about vacant lots in the area with trash on them. City Insp. New said he would look into this complaint. Mayor Reid announced following the meeting, Mr. Adams would like to talk with you about a roof maintenance program . ADJOURNMENT: Alderman Fl etcher moved, seconded by Alderman Abdin, to adjourn. Approved by unanimous voice vote. MOTION CARRIED . Respectfully submitted, ~ i2Jit&ii£h' ~t mon, Ci t y Cler k CITY OF JACKSONVILLE, ARKANSAS JameSG.' Re 1d ,'YQr ~ OF JACKSONVILLE, ARKANSAS j CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA REGULAR CITY COUNCIL MEETING February 18, 1982 1. INVOCATION: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: 4. 5. 6. PRESENTATION OF MINUTES: APPROVAL AND/OR CORRECTION OF MINUTES: CONSENT AGENDA: (STREET DEPT:) (POLICE DEPT:) (PARK & RECREATION) 7. WATER DEPT: 8. SEWER DEPT: 9. FIRE DEPT: 10. POLICE DEPT: 11. STREET DEPT: 12. PARK & RECREATION: 13. SANITATION DEPT: 14. PLANNING COMMISSION: 15. GENERAL: 16. APPOINTMENTS: 17. ANNOUNCEMENTS: a. Regular City Council Meeting-Feb. 4, 1982 a. Regular City Council Meeting-Jan. 21, 1982 b. Special City Council Meeting-Jan. 28, 1982 a. Street Light Request: Lessell Dr. & Gibson (City Eng. Bill Owens) b. Monthly Report (Chief Shepherd) c. Annual Report (Annabelle Davis) a. Request to accept bid: 3 Pol ice Vehicles (Mayor Reid) a. Request to accept bid: Back-hoe. ( Ma yo r Reid ) b. Request to accept bid: Skid-Steer Loader i' (Mayor Reid) c. Request to ace ept bid: Beaver Control . (r-1ayor Reid) a. Trash Service Proposal (Ald. Abdin) a. Minutes of February 4, meeting (Info. only) a. Ord. No. 6-82: Arkansas Power & Light Assessment for 1982 (Mayor Reid) b. Ord. No. 7-82: Ark1a Gas Assessment for 1982. (Mayor Reid) c. Ord. No. 8-82: General Telephone Company Assessment for 1982. (Mayor Reid) a. Sewer RAte Public Hearing (date and time to be set later) ~~~ 17. ANNOUNCEMENTS: cont'd ADJOURNMENT: b. Fire & Police Committee Meeting/6:30p.m. City Hall/Thursday, February 18, 1982, c. Selection of Vice-Mayor for February 27 - March 3, while Mayor Reid is attending National League of Cities Meeting in Washington, D.C. d. Letter from Alderman Hughes announcing his re~ignation in March. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 18, 1982 REGULAR CITY COUNCIL MEETING -COURT ROOM -POLICE & COURTS BUILDING -WEST MAIN STREET -JACKSONVILLE, ARKANSAS TIME: 7:30 P.M. -8:30 P.M. MAYOR JAMES G. REID PRESIDING. CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE: The City Council of the City of Jacksonville, Arkansas, met in Regular Session on Thursday, February 18, 1982. Mayor Reid called the me~ting to order followed by Alderman Gary Fletcher delivering the Invocation. The standing audience partici-; pated in the 11 Pledge of Allegiance To The Flag 11 • ROLL CALL/ATTENDANCE RECORD: The City Clerk called the ROLL and the following were present: Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. PRESENT: 10. ABSENT: 0. QUORUM DECLARED. Others present: Mayor Reid; Bertha Tipton, Mayor's Secretary; Paul Groce, City Attorney; Bill Owens, City Engineer; Dept. Heads and citizens interested in discussion. PRESENTATION OF MINUTES: Mayor Reid presented the Minutes of Regular City Council Meeting held on February 4, 1982, for study and later action. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Hughes, to approve the Minutes of Regular City Council Meeting held on January 21, and the Minutes of Special City Council Meeting held on January 28, 1982, as published. Approved by unanimous voice vote. MOTION CARR! ED. CONSENT AGENDA: Alderman Hughes moved, seconded by Alderman Wilson, to approve a street light req- uest at the corner of Lessell Drive and Gibson Court, submitted by City Engineer Bill Owens. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affi~mative votes and 0 negative votes. MOTION CARRIED. Alderman Hughes moved, seconded by Alderman Wilson, to accept and file the monthly report submitted by Police Chief':Shepherd, reflecting the following statics: $28,556.37 fines and bond forfeitures; $156. miscellaneous payments. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdi"n, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Hughes moved, seconded by Alderman Wilson, to accept and file the Annual Report from the Park & Recreation Dept. submitted by Director Annabelle Davis. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affir- mati~e votes and 0 negative votes. ~~OTION CARRIED. WATER DEPT: SEWER DEPT: FIRE DEPT: POLICE DEPT: Mayor Reid presented abstract of bids for three police cars: new mid-size cars/ 4 door sedans. ~~£b PAGE TWO CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 18, 1982 3 MID-SIZE VEHICLE BIDDER : JACKSONV I LLE DODGE 1982 Dodge Diplomat (to our specs) 1982 Dodge Diplomat ( wit h Po 1 i c e Package, plus air & guages) BIDDER: BA TES & PEARSON DODGE 1982 Dodge Diplomat (to our specs) 1982 Dodge Diplomat (with Police Package, plus air & guages) BIDDER : ACLIN FORD 1982 Ford Fairmont Futura (to our specs) 1982 Ford Fairmont Futura · (with Police Special Package) AMOUNT: Unit: 8,316.50 Tota 1 : 24' 949.50 Unit: 8,526.70 Tota 1 : 25,580.00 M10UNT: NO BID Unit: 8,500.00 Total: 25,500.00 AMOUNT: Unit: 7,672.00 To ta 1 : 2 3 , 0 16 . 0 0 Unit: 7,897.00 To ta 1 : 2 3 , 6 91 . 00 NOTE: The City of Jacksonville qualifies for the Ford t1otor Company "Fleet Rebate Program" of $600 per car. This is paid directly to the City of Jacksonville by Ford Motor Co. and is not taken from the list price above. Per Chief Shepherd, I suggest taking the higher Ford bid with the Police package as these units will cost us $7,297. after we receive the rebate. Alderman Fletcher moved, seconded by Alderman Durham, to accept low bid on Police cars with Police Package submitted by Aclin Ford. Approved by unanimous voice vote. MOT! ON CARR I ED. STREET DEPT: Ma yo r Re i d s ubmitted the following bid tabulation sheet covering bids received for one: back-hoe. BIDDERS: AMOUNT : CO N-MARK John Deer 310A 24,229.00 tax 726.87 Total 24,955.87 John Deere 410 28,946.33 tax 868.39 Total 29,824 .72 NOTE: John Deere 310A does not meet specs. PAGE THREE STREET BIDS: cont'd BIDDERS: TWIN CITY FORD TRACTOR Ford 555 MT. EQUIPMENT CO. Case 580 D MOODY EQUIPMENT COMPANY Massey Ferguson 50 C CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 18, 1982 M~OUNT: 25,4 75.00 tax 764.25 Total 26 ,23 9.25 Total ~::29, 164.66 32,821 .00 tax 984.63 Total 33,8 05 .6 5 Alderman Knight moved, seconded by Alderman Smith, to accept low bid that meets specs submitted by Twin City Ford Tractor. Approved by unanimous voice vote. MOTION CARRIED. SKID-STEER LOADER BIDS: Mayor Reid submitted the following bid tabulation sheet covering bids received for one: skid-steer loader. B I DOERS: WILKERSON MID-STATE Sperry-New Holland Model L-424 CLARKLIFT OF ARKANSAS 630 Bobcat Alt. bid M 540 Bobcat NOTE: Alt. bid does not meet specs. MT. EQUIPMENT COMPANY Sperry-New Holland Model L-425 TWIN CITY FORD TRACTOR CL-20 Ford CL-30 Ford NOTE: CL 20 does not meet specs. AMOUNT: 7,695.00 tax 230.85 Total 7 ,92 5 .85 8,123.00 tax 243.69 Total 8,3 66 .6 9 6,785.60 tax 203.59 To ta 1 6 , 98 9 . 17 Tota 1 9,999,98 5,000,00 tax 150.00 Total 5,15 0.0 0 9,900.00 tax 297.00 Total 10 197.0 0 Alderman Abdin moved, seconded by Alderman Durnam to accept low bid on skid-steer loader that meets specs s:uormttted by ~fil ~erson Mid-State. Approved by unantmous voice vote. MOTION CARRIED. ~~ PAGE FOUR CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 18, 1982 STREET DEPT : BEAVER CONTRACT BIDS: M ayo~ Re id s ubmitted the fol l owin g bid tabulation sheet covering bi6s received for beaver control contract/one and two years. BIDDERS: 1 year cont. 2 year cont. T & W TRAPPERS 11,000.00 21,000.00 WILDLIFE MGMT. 9,850.00 21,450.00 NOTE: T&W T~appers did not submit references with bid; did not submit certificate of Insurance with bid; did not pick up a copy of bid specs until the day after the bids were opened. PHIUP ASSELIN NO BID NO BID Alderman Abdin moved, seconded by Alderman Wilso~, to accept the low bid on beaver control contract that meets specs. (No vote taken) Motion was withdrawn by both parties. After discussion of one year contract versus 2 year contract, Alderman Williamson moved, seconded by Alderman Knight, to accept the low bid for two year contract that meets specs, summitted by Wildlife Management. Approved by unanimous voice vote. MOTION CARRIED. SAN IT ATION DEP T: Al derman Ab d i n pr e sented his trash service proposal to the council. His proposal was t o bor r ow $2 0 ,000 fr om the street fund, until the 1% tax mon ey is collected, then re i mburse str eet fund. He said the pe ople are now demandi ng this service be r et urn ed , a nd it was prom ib sed to them if th e tax was approved. The tax has been appro ved . Al der ma n Abdi h movJed, sec.onded by Alderma'n Smith, to begin the trash pick -u p se rvi ce Monday, Fe bruary 22, 1982. Approved by unanimou s voice vote. MOTION CARRIED. Mayor Reid stated he was very glad to see this service back. GENERAL: ORDI NAN CE NO. 667 (Ci t y Council No. 6-82) "AN ORDINANCE FIX I NG AND I MPOSI NG THE AGGREGA TE AMOUNT OF FEES, CHARGES AND SPECIAL TAXES TO BE PAID THE CITY OF JACKSONVILLE, ARKANSAS, BY ARKANSAS POWER AND LIGHT COMPANY AND THE METHOD OF PAYt·1ENT THEREOF, AND FOR OTHER PURPOSES" was introduced. Alderman Smith moved, seconded by Alderman Hughes, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keaton and ~/illiamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read FIRST TIME by Bertha Tipton, Mayor's Secretary. Alderman Fletcher left the roo~ ~t th ~s tjme, Alderman Hughes moved, seconded by Alderman Abdin, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Brooks moved, seconded by Alderman Abdin, to suspend the rules and ~ace the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Abdin, Keaton and Williamson. Motion received 9 affi'rmative votes nnd 0 negative votes. t10TION CARRIED. Whereupon, J PAGE FIVE CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 18, 1982 Bertha Tipton, Mayor•s Secretary, read the Ordinance for the SECOND TIME. Alderman F ~~tcheo retu~ned at this time. Alderman Abdin moved, seconded by Alderman Brboks, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor•s Secretary, read the Ordinance for the THIRD AND FINAL TIME. Alderman Knight moved, seconded by Alderman Durham, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. ~btion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 6 6 7 THIS 18TH DAY OF FEBRUARY , 1982. (O RDI NANCE EFF ECTIVE APRI L 1 , 1982 ) ORDINANCE NO. 668 (City Council No. 7-82) 11 AN ORDI NAN CE FIX I NG AND I MPO SING AN ASSESS MENT TO BE PAID THE CITY OF JACKSONVILLE, ARKANSAS, BY ARKANSAS LOUISIANA GAS COMPANY AND THE METHOD OF PAMMENT THEREOF; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES 11 was introduced. Alderman Knight moved, seconded by Alderman Brooks, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion re~ ceived 10 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read FIRST TIME by Bertha Tipton, Mayor•s Secretary. Alderman Smith moved, seconded by Alderman Hughes, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion re- ceived 10 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Fletcher moved, seconded by Alderman Abd i n, to suspend the r~les and ~ace the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Where- upon, Bertha Tipton, Mayor•s Secretary, read the Ordinance for the SECOND TIME . Alderman Fletcher moved, seconded by Alderman Durham, to further suspend the rules and place the Ordinance on THIRD AND FINAL RE ADING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hu ghes, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 10 aff irmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayo r•s Secretary, read the Ordinance for the THIRD AND FINAL TIME. Alderman Fletcher moved, seconded by Alder ma n Durh am , that Ordi~ance be APPROVED AND ADOPTED. ROLL CALL and the following vot ed aye, Al dermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keato n an d Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTIO N CAR RIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 6 6 8 THIS 18TH DAY OF FEBRUARY, 1982, (ORDINANCE EFFECTIVE APRIL 1, 1982) PAGE SIX ORDINANCE NO. 669 (Ci t y Council No. 8-82) CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 18, 1982 "AN ORDINA NCE WHER EBY THE CITY OF JACK SONV I LLE OF THE STATE OF ARKANSAS AND THE GEN- ERAL TELEPHONE COMPANY OF THE SOUTHWEST, A TEXAS CORPORATION, AGREE THAT THE TELEPHONE COMPANY SHALL CONTINUE TO OPERATE ITS TELEPHONE .BUSINESS AND SYSTEM IN SAID CITY, AND ERECT AND MAINTAIN ITS PLANT CONSTRUCTION AND APPURTENANCES ALONG, ACROSS, ON, OVER, THROUGH, ABOVE AND UNDER ALL PUBLIC STREETS, AVENUES, ALLEYS, PUBLIC GROUNDS AND PLACES IN SAID CITY, THAT THE CITY SHALL RECEIVE AN ANNUAL PAYMENT FROM THE TELEPHONE COMPANY ,.\AND REPEALING ALL ORDINANCES AND AGREEMENTS IN CONFLICT HEREWITH" was introduced. Alderman Smith moved, seconded by Alderman Knight, that Ordinance be ~aced on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 10 :affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read FIRST TIME by Bertha Tipton, Mayor 1 s Secretary. Alderman Fletcher moved, seconded by Alderman Smith, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion re- ceived 10 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Fletcher moved, seconded by Alderman Durham, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Where- upon, Bertha Tipton, Mayor 1 S Secretary, read the Ordinance for the SECOND TIME. Alderman Wletcher moved, seconded by Alderman Smith, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor 1 s Secretary, read the Ordinance for the THIRD AND FINAL TIME. Alderman Abdin moved, seconded by Alderman Smith, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. t•10TION CARRIED ORDINANCE APPROVED AND ADOPTED AND NUMBERED 6 6 9 THIS 18TH DAY OF FEBRUARY , 19 82, (ORDINANCE EFFECTIVE APRIL 1, 1982 ) City Attorney Paul Groce reminded the council if the correct amount (%) is not being collected, this Ordinance No. 669 would have to be brought back to them this summer to be amended to the correct amount. ANNOUNCEMENTS: Se wer rate pu blic hearing (date and ti.me to be set later}. Mayor Reid encouraged everyone to attend these hearings and particJpate in the discussions. Fire & Police Committee Meeting/6:30p.m., City Hall/Thursday, February 18, 1982. The consensus of the council was to appoint Alderman Mi.ke Abdi.n as Vice-Mayor while Mayor Reid is ·i·n Washington, D.C., attending National League of Cities Meeting, February 27 -March 3. PAGE SEVEN ANNOUNCEMENTS: cont'd CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEIB:RUARY 18, 1982 A letter from Alderman Steve Hughes announcing his resignation in March was discussed. Alderman Wilson requested resumes be submitted from all interested applicants for this position. Mayor Reid asked the council to be thinking of a person to fill this vacancy. NON-AGENDA: Mr s . Myr t le Scales, Laurel St., talked to t he council concerning Ordinance No. 666, Allowing DaY. Care Family Homes in R-0, R-1 a nd R-2 districts in the City. She voiced her opposition to her next door neighbor kee ping several children. Mrs. Scales said the noise from the door slamming and cars were very annoying to her. City Eng. Owens said he received a letter today inquiring about this and will check into this tomorrow. But, as far as state requirements, the neighbor is in conformance and there is no reason for her to require a license. This neighbor has not requested a privilege lisense with the City of Jacksonville, but if she does she win be denied. She then can appeal to the Director of Public Works-Engineering, and if she is denied she can appeal to the Board of Adjustment. Frank Betts, Chairman of the Planning Commission, stated the Planning Commission recommended a person cannot have a Day Care Family Home, or any kind of commercial business, in a residential area if the neighbors do not want it. According to state requirements, a person is allowed to keep 6 -10 children for a Day Care Family Home. Over 10 children is classified as a Day Care Center, and under 6 children a person is not required to get a license. Mayor Reid said this Ordinance would be on the next council agenda for discussion. ADJOURNMENT: Alderman Durham moved, seconded by Alderman Abdin, to adjourn. Approved by unanimous voice vote. MOTION CARRIED. Resrectfully submitted, ~Aa1t0~~ Deborah D. Wal tmon, Cit;ter' CITY OF JACKSONVILLE, ARKANSAS CITY COUNCIL 'OF JACKSONVILLE, ARKANSAS A G E N D A REGULAR CITY COUNCIL MEETING Marc h 4 , 1 98 2 1. INVOCATION: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: 4 . PRESENTATION OF MINUTES: 5 . APPROVAL AND/OR CORRECTION OF MINUTES: 6. CONSENT AGENDA: (FIRE DEPT:) (FIRE DEPT:) (ANH~AL CONTROL) 7 . WATER DEPT: 8. SEWER DEPT: 9. FIRE DEPT: 10 . POLICE DEPT: 11. STREET DEPT: 12. PARK & RECREATION: 13. SANITATION DEPT: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: a. Regular City Council Meeting- February 18, 1982 a. Regular City Council Meeting - February 4, 1982 a. Outside City Limit Fire Protection/ 8632 Jacksonville Hwy,/$100 fee pd/Approved by Fire Dept. (Chief Smart) b. Monthly Report (Chief Smart) c. Monthly Report (City Insp. New) a. Request a public hearing date be set for rate increase. (Mayor Reid) a. Request to accept bid: H.M.A.C. (Mayor Reid) b Request to accept bid: Slurry Seal. (Mayor Reid) a. Update on Ord. No. 666/Day Care Fami.ly H6mes/City Eng. Bill Owens (Mayor Reid) a. Mr. Allen Williams to Residential Housing Facilities Board/Serving out Mr. Ron Mills term/ending 10-24-1983. (Mayor Reid} a. Finance Committee Meeting/6:30p.m./ Thursday, March 4, 1982/City Hall. b. Eight resumes have been received for the councilman position. Copies of all resumes are enclosed i'n cour!lcil's pkts. 16. ANNOUNCEMENTS: cont 1 d ADJOURN~1ENT: J c. A letter of resignation from City Clerk Debbie Waltmon effective May 14, 1982. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 4, 1982 REGULAR CITY COUNCIL MEETING -COURT ROOM -POLICE & COURTS BUILDING -WEST MAIN STREET JACKSONVILLE, ARKANSAS TIME: 7:30 P.M. -8:40 P.M. MAYOR JAMES G. REID PRESIDING CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE: The City Counci l of the Ci ty of Jacksonville, Arkansas, met in Regular Session on Thursday, March 4, 1982. Mayor Reid called the meeting to order followed by Alder- man Marshall Smith delivering the Invocation. The standing audience participated in the 11 Pledge of Allegiance To The Flag 11 • ROLL CALL/ATTENDANCE RECORD: The Ci t y Cl erk called th e ROLL and the following were present: Aldermen: Knight, Smith, Brooks, Hughes, Durham, Fletcher, Abdin, Keaton and Williamson. PRESENT: 9. ABSENT: 1. QUORUM DECLARED. Others present: Mayor Reid; Bertha Tipton, Mayor 1 s Secretary; Paul Groce, Ctty Attorney; Bill Owens, City Engineer; Dept. Heads and many citizens interested in items for discussion on agenda. PRESENTATION OF MINUTES: Mayor Reid presented the Minutes of Regular City Council Meeting held on February 18, 1982, for study and later action. APPROVAL AND/OR CORRECTION OF MINUTES: Al der man Abdi n mo ved, seco nded by Al de rman Hughes, to approve the Minutes of Regular City Council Meeting conducted on February 4, 1982, as published. Approved by unan- imous voice vote. MOTION CARRIED. CONSENT AGENDA: Alderman Hughes moved, seconded by Alderman Abdin, to approve an outside city limit fire protection ,agreement at 8632 Jacksonville Hwy. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Durham, FletCher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION r; CARRIED. Alderman Hughes moved, seconded by Alderman Abdin, to accept and file the monthly report submitted by Fire Chief Smart reflecting the department responded to a total of 46 alarms for the month, and an estimated fire loss of $604,750. The total am- bulance runs for the month were 67. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Hughes moved, seconded by Alderman Abd,in, to accept and file the monthly report from the Animal Contr~ Dept. submitted by City Insp. New reflecting the disposition of all animals and $831.50 revenues being collected for month! ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. WATER DEPT: SEWER DEPT: RE QUEST PUBLIC HEARING DATE BE SET FOR RATE INCREASE: The Sewer De pt. is reques t ing a da te be set for apublic hearing for a sewer rate increase. I suggest we hold two hearings to give the public a better chance to attend. These hearings will give an explanation of the increase, what they do and why. Mayor Reid suggested the hearings be held March 15 and 16, 6:30p.m., at First Electric Cooperative, 901 North First Street. He encouraged the public to attend these hearings to ask questions and join in the discussion. ~"?>rl PAGE TWO CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 4, 1982 Alderman Hughes requested that all persons that have submitted resumes for the council- man position to be present at both hearings so they would be aware of what they will be voting on at the next council meeting. Mayor Reid recognized Sewer Commission Chairman B.J. Boroughs, who introduced Larry Gaddis of Crist Engineers. Mr. Gaddis presented a short presentation of the proposed sanitary sewerage improvements. He explained this was an update of the report pre- sented to them in July of 1980. The deadline for federal share of the cost (75 %) is October 1, 1984. After October 1, 1984, the share will be reduced to 55 percent. The distribution of project cost is divided as follows: EPA 62 %; City of Jackson- ville 21 %; Little Rock Air Force Base 17 %. Alderman Williamson felt the council should look at alternatives in case the people do not want this. Alderman Fletcher agreed, saying they m ~ght want to use the pro~ ceeds from the 1 percent sales tax and not increase the sewer bill. Alderman Fletcher moved, seconded by Alderman Smith, to set the public hearing, con-• cerning use of the funds from the 1 percent sales tax to offset the sewer service increase, for March 15 adn 16, at 6:30p.m., in conjunction with the sewer service rate increase. Approved by unanimous voice vote. MOTION CARRIED. FIRE DEPT: POLICE DEPT: STREET DEPT: May or Reid pr esented the following bid tabulation sheet covering bids received for H.M.A.C. /laid in place. DESCRIPTION: H.M.A.C./l ai d i n pl ace H.M.A.C./laid in place H.M.A.C ./laid in place BIDDER: BEN r~. HOGAN CO. 100 -20 0 TON S 200 -500 TONS 500 -1000 TONS 1000 -2000 TONS 2000 -4000 TONS OVER 4000 TONS A.P.T. CONSTRUCTION CO . 100 -200 TO NS 200 -500 TONS 500 -1000 TONS 1000 -2000 TONS 2000 -4000 TONS OVER 4000 TONS FRESHOUR CONSTRUCTION CO. 100 -200 TO NS 200 -500 TONS 500 -1000 TONS 1000 -2000 TONS 2000 -4000 TONS OVER 4000 TONS TOTAL AMOUNT: $ 27 .88 27.10 26.37 26.06 26.06 26.06 26.00 26.00 26.00 25.80 25.80 25,80 26.40 26.40 26.40 26.40 26.40 26.40 Alderman Hughes moved, seconded by Alderman Knight, to accept the low bid for H.M.A.C . submitted by A.P.T . Constructton. Approved by unanimous voice vote. MOTION CARRIED. j PAGE THREE CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 4, 1982 Mayor Reid presented the following bid tabulation sheet covering bids received for slurry sea 1 . DESCRIPTION: 20,000 -100,000 SQ. YD. 100,000 -150,000 SQ. YD. OVER 150,000 SQ. YD. BIDDERS: BEN HOGAN CONS T. 0 . 8 9 2 s q . yd . 0. 8"92 sq. yd . 0 • 8 9 2 s q . yd . B.A.S.S. INC. . 789 sq. yd. .769 sq. yd. .749 sq. yd. Alderman Abdin moved, seconded by Alderman Smith, to accept the low bid for slurry seal submitted by B.A.S.S. Inc. Approved by unanimous voice vote. MOTION CARRIED. Alderman Fletcher asked if a 1 ist of proposed streets to be over layed has been drawn up. City Eng. Owens replied a list would be ready by the next council meeting. NON-AGENDA: PRESENTATION OF PLAQUES: At th1s time, Mayor Reid 1n t roduce d Mr. Cleo Cavendar and Mr. Hugene Wooley. He presented each a plaque in recognition of their service to the Planning Commission. Mr. Cavendar served as chairman of the Planning Commission in 1980, a nd Mr. Wooley served as chairman in 1981. Mayor Reid said we deeply appreciate your years of community service and the fine job done by both. GENERAL: UPDATE ON ORDINANCE NO. 666: City Eng. Owens report ed a letter had been written to Mrs. Moiser asking that s he close hier business because she is in violation of city ordinance. Alderman Knight then read aloud a letter dated February 25, 1982, from Ms. Retha Turpin of Dept. of Human Services addressed to Mrs. Moiser, which stated Mrs. Moiser was granted a state license. Our city ordinance states a person will not be giv en a state li cense until the person has complied with city ordinance, and Mrs. Moiser has not complied with the ordinance. Mrs. Virginia Reid, of Dept. of Human Services, said state law does say a license will not be granted until city ordinance has been complied with. This case will be cor~ rec ted. For the record: the letter from Ms. Turpin to Mrs. Moiser was given to City Attorney Paul Groce. City Eng. Owens office is working wd.th City Attorney Groce in a 1 egal manner to, hopefully, work this situation out in negotiations and not a court of law. Presently, we are waiting a period of time for her to cease the business. We do not believe she has stopped. If, after this period of time, she does not cease business we will then gather evidence needed and take necessary legal action. When asked by residents of the affected area if city ordinances would be enforced, City Attorney Groce answered with a prepared memorandum. (Said memorandum is on file in the office of City Clerk.) APPOINTMENTS: Alderman Abdin moved, seconded by Alderman Smith, to appoint Allen Williams to the Residential Housing Facilities Board, term ending 10-24-1983. Approved by voice vote. One nay vote cast by Alderman Hughes. MOTION CARRIED. Several appointments to commissions will be com1i1ng up shortly which are as follows: Jacksonville Housing Authority has one appointment; Civil Service Commission has two appointments; Water Commission has one appointment and Sewer Commission has one appointment. Mayor Reid asked the council to be thinking of someone for these ap- pointments. ;;!~··· PAGE FOUR ANNOUNCEMENTS: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 4, 1982 The Finance Committee meeting called for Thursday, March 4, had been cancelled. This will be rescheduled at a later date. Finance Director Gene Kelley addressed the council concerning the financial statement. He told the council there were not any obvious problems, however, it was becoming increasingly evident the Sanitation fund is not going anywhere with the rate it has. Part of the problem for this month :was the billing during this time was incorrect and would be rectified. He is looking at a three month period to get the receipts adjusted out. In other announcements, eight resumes have been received for the council position. Four of the eight were present for tonight's meeting. This was Alderman Hughes last council meeting as alderman. The mayor and council expressed their best wishes to him. A letter of resignation from City Clerk Debbie Waltman effective May 14, 1982, was discussed. Council requested resumes be presented by March 29. ' ORDINANCE NO. 670 (City Council No. 9-82) 11 AN ORDINANCE WHEREBY THE CITY OF JACKSONVILLE OF THE STATE OF ARKANSAS AND THE GEN- ERAL TELEPHONE COMPANY OF THE SOUTHWEST, A TEXAS CORPORATION, AGREE THAT THE TELE~ PHONE COMPANY SHALL CONTINUE TO OPERATE ITS TELEPHONE BUSINESS AND SYSTEM IN SAID CITY, AND ERECT AND MAINTAIN ITS PLANT CONSTRUCTION AND APPURTENANCES ALON.G, ACROSS, ON, OVER, THROUGH, ABOVE AND UNDER ALL PUBLIC STREETS, AVENUES, ALLEYS, PUBLIC GROUNDS AND PLACES IN SAID CITY, THAT THE CITY SHALL RECEIVE AN ANNUAL PAYMENT FROM THE TELEPHONE COMPANY, AND REPEALING ALL ORDINANCES AND AGREEMENTS IN CONFLICT HERE- WITH11 was introduced. Alderman Hughes moved, seconded by Alderman Smith, to suspend the rules and ~ace Ordinance on agenda for discussion. Approved by unanimous voice vote. MOTION CARRIED. Alderman Hughes moved, seconded by Alderman Smith, that Ordinance . be placed on FIRST READING. ROLL CALL Rnd the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read FIRST TIME by Bertha Tipton, Mayor's Secretary. Alderman Hughes moved, seconded by Alderman Smith, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman ~etcher moved, seconded by Alderman Durham, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Where~ upon, Bertha Tipton, Mayor's Secretary, read the Ordinance for the SECOND TIME. Alderman Fletcher moved, seconded by Alderman Durham, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CAR- RIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for the THIRD AND FINAL TIME. PAGE FIVE CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 4, 1982 Alderman Smith moved, seconded by Alderman Durham, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirma- tive votes and 0 negative votes. MOTION CARRIED. Alderman Durham moved, seconded by Alderman Hughes, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Hughes, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE & EMERGENCY CLAUSE APPROVED & ADOPTED AND NUMBERED 6 7 0 THIS 4TH DAY OF MA RCH , 198 2 . (O RDI NAN CE EFFE CT I VE APRI L 1 , 19 82) NON-AGENDA: Ald er ma n Fletcher asked about the drainage situation at the hospital. Mayor Reid reported they pla·n to go ahead with the suggestion we made to them. Mayor Reid asked Alderman Abdin if he would sede as Vice-Mayor tomorrow (Friday) while he is out of town. Alderman Abdin accepted. ADJOURNMENT: The meeting adjourned at 8:40p.m. with consent of all present. Respectfully submitted, CITY OF JACKSONVILLE, ARKANSAS CITY COUNCIL OF JACKSONVILLE, ARKANSAS A G E N D A REGULAR CITY COUNCIL MEETING March 18, 1982 1. INVOCATION: 2 . PLEDGE OF ALLEGIANCE: 3 . ROLL CALL: 4. PRESENTATION OF MINUTES: 5. APPROVAL AND/OR CORRECTION OF MINUTES: 6. CONSENT AGENDA : (STREET DEPT:) (POLl CE DEPT: 7. WATER DEPT: 8 . SEWER DEPT: 9. FIRE DEPT : 10. POLICE DEPT : 11. STREET DEPT: 12. PARK & RECREATION DEPT: 13. SANITATION DEPT: 14. COMMUNITY DEVELOPMENT: 15. PLANNING COMMISSION: 16. GENERAL: 17 . APPOINTMENTS: a. Regu~ar City Council Meeting-March 4, 1982 a. Regular City Council Meeting-Feb. 18, 1982 a. Daily Work Record (Robert Martin) b. Annual Report (Chief Shepherd) a. Sewer Rate Adjustment or 1 percent Sales Tax Committment Discussion. (Mayor Reid) *a. Asphalt and Slurry Seal Program Proposal (Mayor Reid) a. Preliminary Proposal for the Development of a Resource Recovery Plant (Mayor Reid) (This info. was sent thru the mail) a. Ord. No. 10-82: Reclassifying various property. From R-0 to C-3. (i~ayor Reid) b. Ord. No. 11-82: Reclassifying various property. F r om R-0 t o C -3 ( Mayor R e i d ) a. Ord. No. 12-82: Authorizing Lease & Agreement Between City of Jacksonville & Vertac. (Mayor Reid) b. Ord. No. 13-82: Authorizing Issuance of Ind. Development Revenue Bonds. (Mayor Reid) c. Sale of 1954 Fire Truck to South Bend Volunteer Fire Dept. (Alderman Wilson} d. Request to Purchase Flags/Approx. $708, (Mayor Reid} · e. The City has received notice of a lawsuit from Alice Mosier. (City Atty. Groce) f. Presentation: Petition from citizens of Henry Estates Addition. (Alderman Abdin) a. City Council VAcancy. (Mayor Reid) *This information will be presented at Thursday night 1 s meeting. 17. APPOINTMENTS: cont'd 18 .. ANNOUNCEMENTS: ADJOURNMENT: I I I I b. Civil Service Comm: Frank Newshal Reappointment (Alderman Williamson) c. Civil Service Comm: 3 names for appointment: Lee Lawson (Alderman Wilson) Martha Boyd (Alderman Knight) Ray Hastings (Alderman Durham) CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 18, 1982 REGULAR CITY COUNCIL MEETING -COURT ROOM -POLICE & COURTS BUILDING -WEST MAIN STREET JACKSONVILLE, ARKANSAS TIME: 7:30P.M. -9:33P.M. MAYOR JAMES G. REID PRESIDING CALL TO ORDER: INVOCATION : PLEDGE OF ALLEGIANCE: The Ci t y Council of t he Ci ty of Ja cksonville, Ark a nsas, met in Regular Session on Thursday, March 18, 1982. Mayor Reid called the meeting to order then followed with the Invocation. The standing audience participated in the "Pledge of Allegiance To The Flag". ROLL CALL/ATTENDANCE RECORD: The City Cler k called the ROLL and the following were present: Aldermen: Knight, Smith, Brooks, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. PRESENT: 9. ABSENT: 0. QUORUM DECLARED. Others present: Mayor Reid; Bertha Tipton, Mayor's Secretary; City Attorney, Paul Groce; City Engineer, Bill Owens; Representatives from Mitchell, Williams & Selig; Representatives from South Bend Volunteer Fire Dept.; Dept. Heads and ~itizens interested in items for discussion. PRESENTATION OF MINUTES: Ma yor Re i d prese nted t he Minutes of Regular City Council Meeting held on March 4, 1982, for study and later action. APPROVAL AND/OR CORRECTION OF MINUTES : Alderman W1lson mov ed, seconde d by Alderman Smith, to approve the Minutes of Regular City Council Meeting conducted on February 18, 1982, as published. Approved by unan- imous voice vote. MOTION CARRIED. CONSENT AGENDA: A1derm an Sm i th moved, seconded by Alderman Wilson, to accept and file the Daily Wor k Rec or d f rom the Street Dept. submitted by Street Superintendent Robert Martin. ROL L CALL a nd th e following voted aye, Aldermen: Knight, Smith, Brooks, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes nnrl 0 negative votes. MOTION CARRIED. Alderman Smith moved, seconded by Alderman Wilson, to accept and file the Annual Report of the Police Dept. submitted by Chief Shepherd. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. WATER DEPT: SEWER DEPT: 1 ''PERCENT COUNTY WIDE SALES TAX COMMITMENT: At bot h public hea rings, utiliz ing a port ion of t he 1 pe rcent county wide sales tax money i n l ieu of a se wer ra t e in crease was di sc ussed t horoughly. The city has projected using $200,000 for the first year, and $400,000 for the next three years. The money will need to be approved on a monthly basis and kept in the city's control to invest at the highest possible rate of interest to draw as much interest as we possibly can. Therefore, Alderman Knight moved, seconded by Alderman Smith, to proceed with drafting a resolution stating a portion of the 1 percent county wide sales tax money, with the projected usage of $200,000 for the first year and $400,000 for the next three years, be used in lieu of a sewer rate increase, with the stipulation as much money comes in as anticipated. Approved by unanimous voice vote. MOTION CARRIED. DEVIATION IN AGENDA: WitFi no· o bjecti on s f rom council, Mayor Retd devta.ted tn agenda to ta.ke up toe next item of bustness. ( J PAGE TWO CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 18, 1982 Mr. JohnS. Seleg, Mitchell_, Williams and Selig, attorneys representing Vertac Chemical addressed the council. On October 1, 1981, the council adopted a reso- lution giving authority to enter into an agreement for these bonds. The purpose of the bond issue is to be able to recycle some 2,4 D waste the company has on,its premises. They will be able to eliminate approximately 90% of the waste. This process was developed in house, and approved by the environmental and federal authorities. In discussion~ it was noted this would be in lieu of taxes in the amount of $6,400,000. ORDINANCE NO. 673 (City Council No. 12-82) 11 AN ORDINANCE AUTHROIZING A LEASE AND AGRE EMENT BY AND BEnJEEN THE CITY OF JACK- SONVILLE, ARKANSAS, AS LESSOR AND VERTAC CHEMICAL CORPORATION, AS LESSEE IN SUB- STANTIALLY THE FORM AND WITH THE CONTENTS SET FORTH AND MADE A PART OF THE ORDIN- ANCE; AUTHORIZING THE EXECUTION AND DELIVERY OF THE LEASE AND AGREEMENT; PRESCRIBING OTHER MATTERS RELATING THERETO; AND DECLARING AN EMERGENCY 11 was introduced. Alderman Wilson moved, seconded by Alderman Durham, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Ald ermen: Knight, Smith, Brooks, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read FIRST TH~E by Bertha Tipton, Mayor's Secretary. Alderman Wilson moved, seconded by Alderman Smith, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, ::Brooks, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Fletcher moved, seconded by Alderman Wilson, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for the SECOND TIME. Alderman Fletcher moved, seconded by Ald erman Brooks, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brook s, Wil son, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative vo tes and 0 negative vot es. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for the THIRD AND FINAL TIME. Alderman Wilson moved, seconded by Alderman Smith, that Ordinance be APPROVED AND ADOPT ED. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affir- mativ e votes and 0 negative votes. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Brooks, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Wilson, Durham, Fletcher, Abclin, Keaton and Williamson. Motion received 9 affirmative votes and 0 neggtive votes. MOTION CARRIED. ORDINANCE & EMERGENCY CLAUSE APPROVED & ADOPTED AND NUMBERED 6 7 3 THIS 18TH DAY OF MARCH, 1982. ORDINANCE NO. 674 (City Council No. 13-82) 11 AN ORDINANCE AUTHORIZING THE ISSUANCE OF INDUSTRIAL DEVELOPMENT REVENUE BONDS UNDER ACT NO. 9 OF THE FIRST EXTRAORDINARY SESSION OF THE SIXTY-SECOND GENERAL ASSEMBLY ~~ PAGE THREE CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 18, 1982 OF THE S~TE Of ARKANSAS~ APPROVED JANUARY 21, 1960, AS AMENDED, FOR THE PURPOSE OF PROVIDING PERMANENT FINANCING OF THE COST OF SECURING AND DEVELOPING INDUSTRY (THE PARTICULAR INDUSTRIAL PROJECT IS DESCRIBED IN THE ORDINANCE); AUTHORIZING THE EXE- CUTION AND DELIVERY OF A TRUST INDENTURE SECURING THE BONDS; AUTHORIZING AND PRE- SCRIBING OTHER MATTERS PERTAINING TO THE ACQUISITION, CONSTRUCTION AND EQUIPMENT OF THE INDUSTRIAL PROJECT AND THE FINANCING THEREOF: AND DEC~ARING AN EMERGENCY 11 was introduced. Alderman Wilson moved, seconded by Alderman Brooks, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read FIRST TIME by Bertha Tipton, Mayor's Secretary. Alderman Smith .moved, seconded by Alderman Abdin, that Ordinance be accepted on FIRST READING. (Alderman Fletcher left the room at this time) ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Wilson, Durham, Abdin, Keaton and Williamson. Motion received 8 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Fletcher returned. Alderman Wilson moved, seconded by Alderman Brooks, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes, 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for the SECOND TIME. Alderman Smith moved, seconded by Alderman Wilson, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes, 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for the THIRD AND FINAL TIM[. Alderman Fletcher moved, seconded by Alderman Wilson, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Wilson, Durham; Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes, 0 negative votes. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Smith, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion re- ceived 9 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE & EMERGENCY CLAUSE APPROVED & ADOPTED AND NUMBERED 6 7 4 THIS 18TH DAY OF MARCH, 1982. SALE OF 1954 FIRE TRUCK TO SOUTH BEND VOLUNTEER FIRE DEPT: Alderman Wilson m~ed, seconded by Alderman Williamson, to transfer the title of this 1954 fire truck to the South Bend Volunteer Fire Dept. Approved by unanimous voice vote. MOTION CARRIED. PURCHASE OF FLAGS: ARKANSAS AND AMERICAN. Alderman Smith moved, seconded by Alderman Williamson, to order two (2) large Arkansas flags and one (1) American flag. Approved by unanimous voice vote. MOTION CARRIED. (Funding: Contingency fund) PAGE FOUR DEVIATION IN AGENDA: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 18, 1982 Wi t h no o bj ect 1ons from council, Mayor Reid deviated up in agenda to take up reg- ular published items on agenda. STREET DEPT: ASPHALT AND SLURRY SEAL PROGRAM PROPOSAL: Each alderman was given a map with streets marked for asphalt and slurry seal. The cost for asphalt is $152,230 and slurry seal is $76,000 for a total of $228,000. City Eng. Owens reminded the council only $125,000 was budgeted in this year's budget . Some ~treets will have to be cut out or extra money put into the budget to finish this project. This proprosal is for your review and will be on the next agenda for action. COMMUNITY DEVELOPMENT: PRELIMINARY PROPOSAL/DEVELOPMENT OF RESOURCE RECOVERY PL NT: Metr o politan Trust Co. would like to perform a study for a resource recovery facil- ity . Th ey would like the city to commit to using them only as a source of disposing of gar bage and trash, if feasible. The study will be done at no cost or obligation t o t he c ity. Comm. Dev. Dir. Lee said he believed the city would see some short term and iong term gains from this. · Alderman Smith moved, seconded by Alderman Fletcher, to proceed with the study, and based on the study, if feasible enter into an agreement. Approved by voice vote. MiOTI ON CARRIED. PLANNING COMMISSION: ORDI NAN CE NO . 671 (City Council No. 10-82) "AN OR DI NANCE REC LA SS I FYIN G VA RIO US PROP ERTI ES IN THE CITY OF JACKSONVILLE, ARKANSAS, (GENERAL LOCATION: GENERAL SAMUElS AND HWY. 107 ); AMENDING ORDINANCES NUMBER 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS: AND FOR OTHER PURPOSES" was intro- duced. Alderman Wilson moved, seconded by Alderman Abdin, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes, 0 negative votes. MOTION CARRIED. Ordinance read FIRST TIME by Bertha Tipton, Mayor's Secretary. Alderman Fletcher moved, seconded by Alderman Abdin , that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted ay e , Aldermen: Knight, Smith, Brooks, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes, 0 negative votes. MOTION CARRIE D. Alderman Smith moved, seconded by Alderman Abdin, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following vot~d ayeJ Aldermen: Knight, Smith, Brooks, Wilson, Durham, Fletcher, Abdin, Keaton and Wiliiamson. Motion received 9 affirmative votes, 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for the SECOND TIME. Alderman Smith moved, seconded by Alderman Wilson, to further suspend the rules a~d place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson . Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for the THIRD AND FINAL TIME. Alderman Smith moved, seconded by Alderman Knight, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affir- ~~~ PAGE FIVE CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 18, 1982 mative votes, 0 negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 6 7 1 THIS 18TH DAY OF MARCH , 1982. (E MERGE NCY CLAU SE NO T ADO PTE D. ORD I NANC E EF FECT IV E 17TH DAY OF APRI L, 1982 ) ORDINANCE NO. 672 (Ci ty Council No. 11-82) 11 AN ORD I NAN CE REC LASS I FYI NG VA RI OU S PROPERTI ES IN THE CITY OF JACKSONVILLE, ARKANSAS, (GENERAL LOCATION: GENERAL SAMUELS AND HWY 107 AREA); AMENDING ORDINANCES NUMBER 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS: AND FOR OTHER PURPOSES 11 was introduced. Alderman Smith moved, seconded by Alderman Abdin, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirma- tive votes and 0 negative votes. MOTION CARRIED. Ordinance read FIRST TIME by Bertha Tipton, Mayor 1 s Secretary. Alderman Wilson moved, seconded by Alderman Smith, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes, 0 negative votes. MOTION CARRIED. Alderman Smith moved, seconded by Alderman Knight, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes, 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor 1 s Secretary, read the Ordinance for the SECOND TIME. Alderman Fletcher moved, seconded by Alderman Knight, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes, 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor 1 s Secretary, read the Ordinance for the THIRD AND FINAL TIME. Alderman Knight moved, seconded by Alderman Wilson, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affir- mative votes and 0 negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 6 7 2 THIS 18TH DAY OF MARCH , 19 82. ~GENCY CLAUSE NOT AD OPTE D. ORDI NA NCE EFFE CTI VE 17 TH DAY OF AP RI L, l982 ) NON-AGENDA: UPDATE ON SPEAKER SYSTEM: Ju dge Robert Ba t to n sa i d he was sti 11 working on getting the new speaker system. The new system wi ll cost app r oximatel y $3,000 less than was appropriated. He will get with the Purchasing Agent in a few days to get a purchase order. NON-AGENDA: DEVELOPMENT AT BACK OF L.R.A.F.B . Alderman Abdin requested the city review the plans of the above mentioned development . City Eng. Owens stated this was a commercial development, and the plans were in his office. The county has reviewed the plans and they will be presented to the Planning Commission at their next regular meeting. PAGE SIX NOTICE OF LAWSUIT/ALICE MOSIER: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 18, 1982 City Attorney Paul Groce stated Alice Mosier has brought a lawsuit against the city. As you know, the State of Arkansas has gone against what Jacksonville did by issueing her a license before she complied with city ordinances. The question is who governs the zoning in Jacksonville. I suggest you make the State of Arkansas a part of the 1 awsu it. Alderman Smith moved, seconded by Alderman Knight, to involve the State of Arkansas and Ms. Retha Turpin as a part of this lawsuit. Approved by unanimous voice vote. MOTION CARR I ED. PRESENTATION: PETITION FROM HENRY ESTATES ADDITION RESIDENTS: Alderman Abdin presented the City Clerk with a petition signed by the residents of Henry Estates Addition. Said petition asked for a portion of the County wide 1 per- cent sales tax money to be used for streets, sidewalk~ and drainage improvements in this area. Addie Ghoshen said this is one of the oldest sections of town, and something needs to be done to help this area. They were not able to get in on the grants, so hopefully, a portion of the sales tax money could be used here for improvements. Alderman Wilson asked Community Development Director Jerry Lee about the possibility of including a portion or all of Henry Estates Addition to receive grants. Lee said after funding for the second year has been received, the target area for grants could be amended to include this area. He will ask HUD to consider this area for grants after the city receivec the money, which should be here in June or July. The council reminded citizens, after we have accumulated money from the sales tax, over what has already been appropriated, more public hearings will be held to deter- mine how this tax money will be spent. This is where the people should go to let us know what you want done. Finance Director Gene Kelley reminded the council that over $700,000 of this money has already been spent. $400,000 is to replace the lowered franchise tax; $200,000 for sewer in lieu of a rate increase and $45,000 to $85,000 to reinstate the trash service, and we are not sure how much money will be coming in. He feels this will take all the money the city will receive for 1982. APPOINTMENTS: Alderman Wilson moved, seconded by Alderman Williamson, to go into executive session to select an alderman. ROLL CALL and the following voted aye, Aldermen: Smith, Brooks, Wilson, Fletcher, Abdin, Keaton and Williamson. Aldermen: Knight and Durham voted nay. Motion received 7 affirmative votes and 2 negative votes. MOTION CARRIED . Meeting adjourned at 8:55 p.m. and reconvened at 9:08 p.m. Alderman Smith moved, seconded by Alderman Knight, to appoint Mr. Kevin Francis as alderman. Approved by unanimous voice vote. MOTION CARRIED. Alderman Francis then came forward and took the oath of office given by Mayor Reid. Alderman Wilson moved, seconded by Alderman Keaton, to go into executive session to select a member for the Civil Service Commission. ROLL CALL and the following voted aye, Aldermen: Smith, Brooks, Francis, Wilson, Abdin and Keaton. Aldermen: Knight, Durham, Fletcher and Williamson voted nay. Motion received 6 affirmative votes and 4 negative votes. MOTION CARRIED. Meeting adjourned at 9:10p.m. and reconvened at 9:25p.m. ?.~~ PAGE SEVEN CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 18, 1982 Alderman Fletcher moved, seconded by Alderman Abdin, to reappoint Mr. Frank Newsham to the Civil Service Commission/term ending 4-1-1988. Approved by unanimous voice vote. MOTION CARRIED. Alderman Brooks moved, seconded by Alderman Smith, to appoint Mr. Lee Lawson to the Civil Service Commission/term ending 4-1-1988. Approved by unanimous voice vote. MOTION CARRIED. NON-AGENDA: VOTER PRECINT REDISTRICTING: Al derman Wil so n r equested som eon e f r om the Elections Commission come out and explain the precint changes. This last election (School Board) was confusing to everyone. Mayor Reid said he would ask them to come out. ADJOURNMENT: Al de rm a n Smi th moved, seconded by Alderman Wilson, to adjourn. Approved by unanimous voice vote. MOTION CARRIED. Respectfully submitted, CITY OF JACKSONVILLE, ARKANSAS r I I J. CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA REGULAR CITY COUNCIL MEETING April 1, 1982 1. INVOCATION: Mayor Reid 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: 4. PRESENTATION OF MINUTES: a. Regular City Council Meeting-Mar. 18, 1982. 5. APPROVAL ANDtOR CORRECTION OF MINUTES: a. Regular City Council Meeting-Mar. 4, 6. CONSENT AGENDA: 7. WATER DEPT: 8. SEWER DEPT: 9. FIRE DEPT: 10. POLICE DEPT: 11. STREET DEPT: 12. PARK & RECREATION: 13. SANITATION DEPT: 14. PLANNING COMMISSION:· 15. GENERAL: 1982 A. Repair roof on warehousejapprox. $5,000. Mayor 'Reid a. Request to accept bid: Street Striping. (Mayor Reid) b. Asphalt and Slurry Seal Proposal. (Mayor Reid} a. Container Service Presentation. (Mayor Reid} a. Agenda and r~inutes for April 5, meeting. (Info. only) a. Resolution 294-82: Authorizing and Directing Certain Revenues Be set Aside for the Purpose of Sewer System Improve- ments. (Mayor Reid) b. Discussion for Ordinance on Stopping for Elderly Activity Bus. (City Atty Groce.) c. Update on Precinct Changes. (Mayor Reid) 16. APPOINTMENTS: 17. ANNOUNCEMENTS: ADJOURNMENT: a. Reappoint Mr. Whit Davis to the Water Water Commission. (Mayor Reid) a. Finance Committee Meeting/City Hall/ 6:30 p.m./April 1, 1982. b. Police Committee Meeting/City Hall/ 6:30 p.m./April 1, 1982. c. Clean-up/Paint-up/Fix-up Week will be observed April 18 -24. d. City Hall will be open Saturday, April 10, 8:00 -12:00 for voter registration. e. Appreciation Dinner for Bill Brown (Civil Service Comm.) 7:00 p.m./April 10/ Holiday Inn, Council Members and Guests are invited. DUTCH TREAT . f. Insurance Committee Meeting/Discuss Health Insurance Premium Fee for 1982 -83/Neet to set Date and Time. g. Resumes (2) for City Clerk Position are included for your consideration and action at the next council meeting/April 15, 1982. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 1 , 198 2 REGULAR CITY COUNCIL MEETING -COURT ROOM -POLICE & COURTS BUILDING -WEST MAIN STREET JACKSONVILLE, ARKANSAS TIME: 7:30P.M. -8:55P.M. MAYOR JAMES G. REID PRESIDING CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE: The City Council of the City of Jacksonville, Arkansas, met in Regular Session on Thursday, April 1, 1982. Mayor Reid called the meeting to order then followed with the Invocation. The standing audience participated in the "Pledge of Allegiance To The Flag". ROLL CALL/ATTENDANCE RECORD: The City Clerk called the ROLL and the following were present: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. PRESENT: 10. ABSENT: 0. QUORUM DECLARED. Others present: ~~ayor Reid; Bertha Tipton, Mayor's Secretary; Bill Owens, City Engineer; Paul Groce, City Attorney; Dept. Heads and citizens interested in items for discussion. PRESENTATION OF MINUTES: Na_y!Ur Re ;i!d presented the Minutes of Regular City Council Meeting held on March 18, 1982, for study and later action. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Knight, to approve the Minutes of Regular City Council Meeting conducted on March 4, 1982, as published. Approved by un- animous voice vote. MOT I ON CARRIED. CONSENT AGENDA: ! WATER DEPT: Alderman Wilson moved, seconded by Alderman Durham, to go out for bids on repa1r1ng the water dept. roof. Approved by unanimous voice vote. MOTION CARRIED. (FUNDING: Contingency fund) SEWER DEPT: FIRE DEPT: POLl CE DEPT: STREET DEPT: Mayor Reid presented the following bid tabulation sheet covering bids received for: Street Striping. DESCRIPTION: Street Striping (10,000 L.F. Approx.) C & C COMM. BIDDERS: CLEANERS: NO BID HILLS , INC. NO BID TRAFFIC SAFETY .12/L.H . + 500.00 per move in 1,000 min. chg. Alderman Abdin moved, seconded by Alderman Smith, to accept the low bid on street striping submitted by Traffic Safety. Approved by unanimous voice vote. MOTION CARRIED. ASPHALT & SLURRY SEAL PROPOSAL: Council discussed the map of streets to be fixed this year that was presented to them at the last council meeting. City Eng. Owens explained that the county had agreed to split the cost 50-50 with us for repair of General Samuels Road and Loop Road. That is why they are on the list. With only $125,000 in the budget for street repair, CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 1, 1982 and the total cost of repair of this list at $228,000, some streets will have to be cut out or extra money put in to finish the list. A contractor has been approached to come out, do the work and accept 30 -35 % of payment and let the balance slide for a few months. After more discussion concerning obtaining funds for the balance of the asphalt program, general consensus reached was to authorize City Eng. Owens to contract the work out, pay the contractor partial payment now, and the balance as money becomes available. (NOTE: This work will be asphalt work, slurry seal will be done in the latter part of the year.) SANITATION DEPT: Ma yo r Re i d i nt roduced Forrest City r1ayor Danny Ferguson, who presented a brief slide presentation of their city 1 S container service. Mayor Ferguson said this service was a more modern and more efficient system, and welcomed each council member to Forrest City to view this system in operation. A question and answer session followed the presentation. GENERAL: RESOLUTION NO. 294-81 (City Council No. 2-82) aA RES OLU TIO N AUTHORIZI NG AN D DI RECTING THA T CERTAIN REVENUES OF THE CITY BE SET ASIDE AND DEDICATED FOR THE PURPOSE OF SEWER SYSTEM IMPROVEMENTS, AND FOR OTHER PURPOSES 11 was introduced. Alderman Abdin moved, seconded by Alderman Smith, to read resolution. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED . Bertha Tipton, Mayor 1 S Secretary, read the resolution in its entirety. Alderman Smith moved, seconded by Alderman Knight, to approve resolution. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 294-82 THIS 1ST DAY OF APRIL , 1982. DISCUSSION/ORDINANCE ON STOPPING TRAFFIC FOR ELDERLY ACTIVITY BUS: City At t orney Groce sta ted he has drafted an ordinance on th i s item, and sent a copy to the Attorney General for a legal opinion. He wants to be sure what our jurisdictions with this traffic ordinance will be, if adopted by council. Virginia Dill with Elderly Activities Center, spoke on behalf of the Senior Citizens in support of this ordinance. UPDATE ON PRECINT CHANGES : Mayor Re id sa id no one was available to come out that night to explain the precint changes, however, someone would be out before the next election to explain the changes. APPOINTf~ENTS: Alderma n Abd in moved, seconded by Alderman Willi ~mson, to reappoint Mr. Whit Davis to the Water Commission. Approved by unanimous voice vote. MOTION CARRIED. NON-AGENDA: FINANCIAL REPORT/SANITATION DEPT: Eugene Kelley, F1nance D1rector, reviewed the financial report for the sanitation fund with the council. He advised the council members the December receivables were more than estimated. They were estimated to be approximately $25,000, but were approximately $48,000. So, the sanitation fund owes the general fund $28,199.50. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APR I L 1 , 198 2 The council has decided to use a portion of the proceeds from the one percent 'Sales tax money to reinstate the trash service. At that time, $45,000 to $60,000 was es- timated to be the cost of the service. In reality, the cost will run $84,000 to $96,000. Mr. Kelley stated he just wanted to bring this cost to the council members attention. NON-AGENDA: COMMUNITY DEVELOPMENT: A homeowner that had his home remodeled under the grant program has sold his home after agreeing not to sell it for three (3) years. We have tried to negotitate with the person to get the money refunded, but have not been able to come to an agreement. Consensus reached was to go to court to have the money ($5,124.55) re- turned. SELECTING A REPLACEMENT/CITY CLERK POSITION: Alderman Knig ht mov ed, secon d ed by Al d erman Smith, to place this item of business on the agenda for official action. Approved by unanimous voice vote. MOTION CARRIED. Alderman Knight moved, seconded by Alderman Smith, to select Ms. Lula ~·1ae Leonard as City Clerk. After discussion, both parties withdrew their motion on advice from City Attorney Groce. Alderman Knight moved, seconded by Alderman Smith, to place Ms. Leonard on the pay- roll effective Monday, April 5, to train for City Clerk position, and to fill the position once it is vacant (April 29). Approved by unanimous voice vote. r~OTION CARRIED. ANNOUNCEMENTS: Fin a nce Co mn i t tee meeting scheduled for April 1, 6:30p.m., was postponed until a la'ter date. , Police Committee meeting: Alderman Abdin reported the Police Committee met with Chief Shepherd and some of his people this afternoon as scheduled, and the informa- tion will be forwarded to the council at a later date. Clean-Up/Paint-Up/Fix Up Week will be observed April 18-24. City Hall will be open Saturday, April 10, 8:00-12:00 for voter registration. Appreciation Dinner for Bill Brown (Civil Service Commission) 7:00 p.m ./April 10/ Holiday Inn, council members and guest are invited. DUTCH TREAT. Insurance Committee: Wednesday, April 7, 2:00 p.m., was the date and time set for the committee to meet and discuss insurance coverage. Mayor Reid announced the health insurance premiums are going to be increased 9%. ADJOURNMENT: The meeting adjourned at 8:55 p.m. with consent of all present., Respectfully submitted, ~~f.~~~~ CITY OF JACKSONVILLE, ARKANSAS ~a mes G. Reid , Mao r CITY OF JACKSONVILLE, ARKANSAS ( J CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA REGULAR CITY COUNCIL MEETING APRIL 15, 1928 1. INVOCATION: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. PRESENTATION OF MINUTES: APPROVAL AND/OR CORREUTION OF MINUTES: CONSENT AGENDA: (FIRE DEPT:) (ANIMAL CONTROil) (STREET DEPT.) (POLICE DEPT.) WATER DEPT. SEWER DEPT. FIRE DEPT: POLICE DEPT: STREET DEPT: PARK & RECREATION DEPT: SANITATION DEPARTMENT: PLANNING COMMISSION: GENERAL: a. Regular City Council Meeting-April 1, 1982. a. Regular City Council Meeting-Mar. 18, 1982. a. Monthly Report (Chief Smart) b. Monthly Report (City Insp. New) c. Daily Work Record (Bob Martin) d. Monthly Report (Chief Shepherd) a. Request to accept bid: Reroof Water Dept. Warehouse (Mayor Reid) a. Request to advertise for bids for; TrasH Trailer (Mayor Reid) a. City Audit Report (Mayor Reid) b, Increase i.n Health Ins. Premium (Mayor Reid) c. Purchase of Equip. from Ark. Surplus Property Agency to be used by JEAP. CAld Knignt) d. Discuss possible Council action against Jacksonville Taxi: Service (City Atty. Groce) CITY COUNCIL OF JACKSONVILLE, ARKANSAS 16. APPOINTMENTS: 17. ANNOUNCEMENTS: ADJOURNMENT: AGENDA REGULAR CITY COUNCIL MEETING A pr i l 15 , 198 2 a. SEWER COMMICCION: Reappoint B. J. Boroughs/term ending 4-20-1987 (Mayor Reid) b. PARK AND RECREATION COMM: Reappoint Jack Patton/term ending 5-9-1987 (Nayor Reid) a. City Hall will be open for Voter Regi stration Sat urday , Apr. 17, 24, and May 1 from 8 to 12:00. b. A li st of new precinct numbers & addresses enc lo se d in agenda pkt. ( r CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 15, 1982 REGULAR CITY COUNCIL MEETING -COURT ROOM -POLICE & COURTS BUILDING -WEST MAIN STREET JACKSONVILLE, ARKANSAS TIME: 7:30P.M. -8:22 P.M. MAYOR JAMES G. REID PRESIDING CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE: The City Counc i l of the City of Jac ksonville, Arkansas, met in Regular Session on Thursday, April 1, 1982. ~1ayor Reid called the meeting to order followed by Alder- man Kevin Francis delivering the Invocation. The standing audience participated in the "Pledge of Allegiance To The Flag". ROLL CALL/ATTENDANCE RECORD: The Ci ty Cl erk ca l led the ROLL and the following were present: Aldermen: Knight, Br ooks , Fr a nc i s, Wil son, Fle tcher, Keaton and Williamson. Aldermen: Smith, Durham and Abdin were absent on ROLL CALL, but came in during the meeting. PRESENT: 7. ABSENT: 3. QUORUM DECLARED. Others present: ~~yor Reid; Bertha Tipton, Mayor•s Secretary; Paul Groce, City Attorney; Bill Owens, City Engineer; Dept. Heads and citizens interested in items for discussion. PRESENTATION OF MINUTES: Mayor Reid presented the Minutes of Regular City Council Meeting held on April 1 , 1982, for study and later action. APPROVAL AND/OR CORRECTION OF MINUTES : Ald erman Wil son mov ed , secon ded by Al derman Knight, to approve the Minutes of Regu- lar City Council Meeting conducted on March 18, 1982, as published. Approved by unanimous voice vote. MOTION CARRIED. CONSENT AGENDA: Alderman Knight moved, seconded by Alderman Brooks, to accept and file the monthly report fran the Fire Dept. submitted by Chief Smart reflecting the department re- sponded to a tota 1 of 49 alarms for the month, and an estjmated fire loss for said month at $34,450.00. Approved by unanimous voice vote. MOTION CARRIED . Alderman Knight moved, seconded by Alderman Brooks, to accept and file the monthly report from the Animal Control Dept. submitted by City Insp. New reflecting the disposition of all animals and $1,651.50 revenue received for said month. Approved by unanimous voice vote. MOTION CARRIED. Alderman Knight moved, seconded by Alderman Brooks, to accept and file the Daily Work Record from the Street Dept. submitted by Superintendent Robert Martin. Approved by unanimous voice vote. MOTION CARRIED. Alderman Knight moved, seconded by Alderman Brooks, to accept and file the monthly report from the Police Dept. submitted by Chief Shepherd reflecting the following statistics: $36,825.27 f ~n~s and bond forfeitures; $120.00 miscellaneous payments; and $2,173.10 for ambulance. Approved by unanimous voice vote. MOTION CARRIED. Alderman Durham arrived at this time. (7:32p.m.) WATER DEPT: Mayor Reid presented the following bid tabulation sheet covering bids received for: reroofing the water dept. warehouse. ().lb~ PAGE TWO B I DOERS: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 15, 1982 DESCRIPTION: KNOX-GILL: DAVID TEAGUE: LAUDERDALE NO BID BUSOHf ROOEING: Reroof water dept. warehouse $ 5,446.69 217 .87 tx $ 5,664.56 *CANNOT START TIL MID OR LATE MAY $ 5,300.00 212.00 tx $ 5,512.00 *DOES NOT HAVE PERFORMANCE BOND NO BID Alderman Wilson moved, seconded by Alderman Knight, to waive the required per~rmance bond and accept low bid submitted by David Teague. Approved by unanimous voice vote. MOTION CARR I ED. SEWER DEPT: FIRE DEPT: POLICE DEPT: STREET DEPT: PARK & RECREATION: Alderlinan Mar:shall Smith arrived at this time. (7:35 p.m.) SANITATION DEPT: Alderman Knight moved, seconded by Alderman Williamson, to go out for bids for a trash trailer. Approved by unanimous voice vote. MOTION CARRIED. (NOTE: Est. cost is $9,400.00. FUNDING: One percent sales tax money) GENERAL: CITY AUD IT REP ORT: Mayor Reid introdu ced Mr. Mack McAlister, of Rogers, ~1cAlister & Co., C.P.A., that did the c ity audit. Mr. McAlister reported the firm looked closely at the problems the city has had over the years and they have been corrected. He stated Mr. Kelley, Finance Director, had done a very good job, and the city appeared to be in good shape. Alderman Smith moved, seconded by Alderman Keaton, to accept the audit report and to pay the audit firm. Approved by unanimous voice vote. MOTION CARRIED. INSURANCE PREMIUM: Mayor Reid reported the Insurance Committee met and decided to extend the present health insurance until December with a 5% increase versus a 9% increase in premium. Money needs to be set aside to pay the increase in premium until December. The committee plans to meet regularly to look at several options, and put the insurance on a cale~der year for future expenditures. Alderman Smith moved, seconded by Alderman Knight, to set aside $7,000 to fund the increase in health insurance premiums. Approved by unanimous voice vote. MOTION CARRIED. (FUNDING: Contingency fund) PURCHASE OF EQUIPMENT/ARKANSAS SURPLUS PROPERTY AGENCY/JEAP: Alderman kni ght mov ed , seconded 15y Alderman Smith ~ to purc ha se equipment listed below to be utilized by the Jacksonville Elderly Activities Program. Approved by unanimous voice vote. MOTION CARRIED. (NOTE: This equipment will become a part of the cities inventory and used indefinitely by the JEAP. FUNDING: Contingency fund) I l ' J J CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING PAGE THREE APRIL 15, 1982 LIST OF EQUIPMENT: UNIT: TOTAL: two (2) roller food service vendors $ 19.50 ea. $ 39.00 one (1) automatic dish dispenser 19.50 19.50 one ( 1) hospital bed 47.50 47.50 one (1) electric warmer-keeper cart 195.00 195.00 one (1) three (3) shelf aluminum storage stand 29.00 29.00 one (1) two (2) shelf bus service cart 3.50 3.50 two (2) pool tables 23.75 ea. 47.50 TOTAL COST----------$ 381.00 Consensus om council was since the city would be partially funding the JEAP, the coun~il requested a copy of their (JEAP) financial report fo~ all council members for last year and that the reports are updated each year. COUNCIL ACTION/JACKSONVILLE TRANSPORTATION SERVICE: --·~s~ Alderman Keaton stated he had receiv e d severa l complaints on said taxi service in that they were operating in violation of several codes regarding taxi's. City Atty. Groce has received several com~aints also. Alderman Keaton moved, seconded by Alderman Durham, to authorize City Attorney to take legal action necessary to stop this company operating in violation of city codes. (No vote taken). Alderman Abdin arrived. (7 :45 p.m.) City Attorney advised ~touncil that said taxi service has the right to be heard, and the council can set a time and a date for the hearing. He cited one violation said taxi was in violation of, but added this was one among several. Therefore, Alderman Keaton moved, seconded by Alderman Wilson, to amend the original motion to "authorize City Attorney to take the necessary due steps for the hearing date to decide whether or not to revoke the ldcens·e of Jacksonville Transportation Service". Approved by unanimous voice vote. MOTION CARRIED. The hearing date was set to be held on Thursday, April 22, 1982, 7:30p.m. at the Police & Courts Building. (NOTE: This date and time was later changed to Thursday, May 13 , 198 2 , 7 : 3 0 p . m . , Po 1 i c e & Co u r t s B u i 1 d i n g . ) ALICE MOSIER CASE: The counc i l was made aware of possible discrepancies in obtaining a housing reha- bilitation grant by the Mosier's. After a lengthy discussion concerning the Mosier's application and grant, Alderman Smith moved, seconded by Alderman Durham, to instruct City Attorney Groce to proceed with the means he feels necessary to get the grant money returned to the city. Approved by unanimous voice vote. MOTION CARRIED. APPOINTMENTS: Alderman Abdi n moved, seconded by Alderman W.illiamson, to reappoint Mr. to the Sewer Commission/term ending 4-20-1987. Approved by voice vote. vote cast: Alderman Knight). MOTION CARRIED. B.J. Boroughs (One nay Alderman Abdin moved, seconded by Alderman Williamson, to reappoint Mr. Jack Patton to the Park & Recreation Commission/term ending 5-9-1987. Approved by voice vote. (One nay vote cast: A1derman Knight.) MOTION CARRIED. NON-AGENDA: 137 PIKE AVE: Al derman Fletcher stated he had received several calls from citizens concerned about getting the rubble from a burned house at 137 Pike Avenue removed. City Insp. New PAGE FOUR CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL 'MEETING APR! L 15, 1982 replied a letter was sent to the owner of the house and it was returned this week, however, he is still working on getting this removed. NON-AGENDA: TULIP BULBS: Mayor Reid an noun ced this would be the last year for tulips. The tulip bulbs planted last year are ready to be taken up. Citizens may start taking the bulbs out of the flower beds at 6:00a.m., Saturday morning. NON-AGENDA: UPDATE ON DUPREE LAKE & SURROUNDING AREA: The City Council requested Mr. Jarrell Southall be at the next regular council meeting to update them on Dupree lake and the surrounding area for dixion. ANNOUNCEMENTS: Mayor Reid read the following announcements from the Counc~l Agenda: City Hall will be open for voter registration Saturday, April 17, 24 and May 1 from 8:00a.m. to 12:00. A list of new precinct numbers and adresses are enclosed in council 1 S agenda packet. ADJOURNMENT: The meet1ng adjourned with consent of all present at 8:22p.m . Respectfully submitted, 6eb~ltmon, City Clerk CITY OF JACKSONVILLE, ARKANSAS ~ CITY OF JACKSONVILLE, ARKANSAS CITY OF JACKSONVILLE, AKRNASAS A G E N D A REGULAR CITY COUNCIL MEETING 1. INVOCATION: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: 4. PRESENTATION OF MINUTES: 5. APPROVAL AND/OR CORRECTION OF MINUTES: 6. CONSENT AGENDA: (ANIMAL CONTROL) (FIRE DEPT.) 7. WATER DEPT: 8. SEWER DEPARTMENT 9. FIRE DEPARTMENT 10. POLICE DEPARTMENT 11. STREET DEPARTMENT 12. PARK & RECREATION 13: SANITATION DEPARTMENT: 14. PliANNING COf"ltttiSS ION: 15. GENERAL: 16. APPOINTMENTS: May 6, 1982 , a. Regular 'Council ·Meeting-.Apr. 15, 1982, a. Regular City Council Meeting-Apr.1 1982. a. Monthly Report (City Ins. New) a. Monthly eport (Chief Smart) a. Establish Public Hearing for (Water Rate Increase) (Mayor Reid) a. Request purchase of (FLASHING BEACON LIGHTS) Graham Rd. & Cherry St.(Emma Knight) b. Drainage work in Ferrell Addition (Mayor Reid) a. Trash Trailer Bids. (2) Mayor Reid a: Minutes of April 12 Meeting (Info. only) a. Resolution (City Council # 3-82) # 295-82 condemning house at 137 Pike. (Paul Groce) b. Mr. Jarrell Southall-Polution Control (Mayor Reid) c. Chamoer of Commerce Industria 1 Development Committee ($5,000 -Contingency Fd.) (Mayor Rei.d} d. Request: Jim Edwards and Atty. Whitman Fowlkes (Ordinance concerning Bailbondsmen (Atty. Groce) a. Re5olution #296-82 (City Council# 4-82) Reappointment of Fred West-Housing Authority (Mayor Reid) I 17. ANNOUNCEMENTS ADJOURNMENT CITY OF JACKSONVILLE, ARKANSAS A G E N D A REGULAR CITY COUNCIL MEETING May 6, 1982 a. A copy of the financial Statement from Jacksonville Elderly Activities Program is enclosed in Agenda Pkt./ council members only. b. The Police Committee will meet at City Hall 6:30 p.m.May 6, 1982 c. Speed Limit on Loop Rd. will be changed from 45 mph to 35 mph between No. Eastern St., (In conjunction with recommendation by Traffic Engineer & Police Dept.) d. May 13, Hearing for Taxi Service. I I I I CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 6, 1982 REGULAR CITY COUNCIL MEETING -POLICE & COURTS BUILDING -WEST MAIN STREET- JACKSONVILLE, ARKANSAS TIME: 7:30 P.M. -9:23 P.M. Mayor James G. Reid presiding. CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE: The City Council of the City of Jacksonville, Arkansas, met in regular session on Thursday, May 6, 1982. Mayor Reid called the meeting to order and Alderman Marshall Smith deHvered the invocati.on. The standing audience participated in the "Pledge of Allegiance to the Flag". ROLL CALL/ATTENDANCE RECORD: Lula M. Leonard, la t er in the meeting appointed and installed as official City Clerk-Treasurer ca 11 ed the Ro 11 and the following were present: Aldermen Knight~ Smitn, Brooks, Francis, ~Jilson, Fletcher, Keaton, and Williamson. Aldermen Durham and Abdin did not answer roll call but came in during the meeting. PRESENT: 8 ABSENT 2. QUORUM DECLARED. Others present: Mayor Reid; Bertha Tipton, Mayor's Secretary; Paul Groce, City Attorney; Bill Owens, City Engineer; Dept. Reads and citizens interested in items for discussion. DEVIATION FROM AGENDA: The Mayor requested at this time that deviation be made from the agenda and entertained a motion by Alderman Wilson, seconded by Alderman Smith to ~ace on the agenda the appointment of Lula t·L Leonardas official City Clerk-Treas. Approved by a unanimous voice vote. MOTION CARRIED · · Mayor Refd stated th.at effective date of appointment be April 29, 1982 and Alderman Wilson moved, seconded by Alderman Knight that Lula M. Leonard be appoint- ed at that time. Approved by unanimous voice vote. MOTION CARRIED Mayor Reid proceeded with the ceremony. Alderman MHe AO.din and James Durham came in at this time. 7:34P.M. PRESENTATION OF MINUTES: Mayor Reid presented the Mi.nutes of Regular City Council ~·1eeting conducted on April 15,1982, for study and later action. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Knight moved, seconded by Alderman Brooks, to approve the mi.nutes of Apri.l 1, 1982. Approved by unanimous voi.ce vote. MOTION CARRIED CONSENT AGENDA: Alderman Wilson moved, seconded by Alderman Smith to accept a.nd fi.le the monthly report from the Animal Control Dept. submitted oy City Insp. New reflecting the! disposition of all animals a.nd $1,231.00 revenue received for said month. Approved by unanimous voice vote. MOTION CARRIED Alderman Wilson moved, seconded By Alderman Smith to accept and file the monthly report from the Fire Dept, submitted By Chief Smart reflecting the department responded to a total of 51 alarms for toe month wi:tb an esti.mated fire loss for the month of $29,675.00. Approved by unanimous voice vote, MOTION CARRIED 4-PAGE 2 WATER DEPT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MA X6. 1982 Mr. Pat Wilson, Chairman of the Jacksonville Water Commission was recognized at this time to present a proposed rate increase to the residents of the city. He requested a public hearing be set up for May 17th & 18th, 7:30 P.M. at the First Electric Co-op building for the purpose of informing the public about the increase.The increase would up the normal family's rates using about 8,000 gal. of water per month from the present rate of $9.30 to $16.00, about a 60 percent increase. Mr. Wilson also stated that the Commission would ask that the $80,000 franchise tax be waived beginning this summer. At the Mayors suggestion, the public hearing was agreed upon by common consent of the council. DEVIATION FROM AGENDA: The Mayor introduced Mr. Jarrell Southall, with Pollution Control, at this time. He stated that the Ordinance concerning pre-treatment limits will in his opinion be ready by the Aug. 1, 1982 deadline. He said Jacksonville is about tenth in line to receive funding. Guidelines have been submitted to the Sewer Commission the week previous to the council meeting . He reported that good data is being received from the monotoring system now being used, and that the man in charge of the operation is very competent. When asked by Mayor Reid if the city was doing as much as could be done to take care 'J of the problem, Mr. Southall said that he was not aware of anything else that could be done other than regulations that are included in the Pre-treatment Ordinance now being drawn up. He commented that Vertac has done corrective work concerning pollution control. Alderman Keaton left the room momentarily, 8:25 P.M. SEWER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: The request for FLASHING BEACON LIGHTS (G~aham & Cherry St} was withdrawn by Ald. Knight due to lack of response in attendance by those requesting the lights. DRAINAGE WORK -FERRELL ADDITION: Alderman Keaton requested that the Street & Drainage Committee have opportunity to look at the problem Before any action be taken on this item Before the council. Several comments were made by people from the audience concerning the health hazard imposed by the problem. The Mayor requested that the Street & Drainage Committee study the situation and bring back a recommendatrion to the council as to the action that should be taken concerning tt. At this time Alderman Durham left the room momentarily, 8:32 P.M. PARK & RECREATION: SANITATION DEPARTMENT: Alderman Abd in moved, seconded By Alderman Smtto to ac.cept Bond-Kinrnan Ltd. low bid for (1) one Trash trailer (to our spectficattonsl. The Bid 5etng $8,942.00 plus tax $357.70 making a total of $9:,300.10. (Jerms Net 30 .. Delivery 2 -3 weeks). The other bid suBmitted was from Dealers Truck . Equi.pme.nt oetng $9,375.00 plus tax $376,00 making a total of $9,750.00, (Terms net 30-Deli:very 3 -4 weeks). Motion approved by a unanimous vote. MOTION CARRIED. Page 3 PLANNING COMMISSION: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 6, 1982 Mayor Re i d pre s ented the minutes of the Planning Commission meeting held Apri:l 12~ 1982 to the council only as information. GENERAL: RESOLUTION 295-82 (Council # 3-82} Alderman Kn 1gh t mov ed , seconde d by Alde~man Wilson to read Resolution 3-82 concerning tlie condemning of house at 137 Pike St., Jacksonville, Ark. Approved by a unanimous voice vote. MOTION CARRIED. RESOLUTION 3-82 read by Bertha Tipton, Mayors Secretary. Alderman Pletcher moved, seconded by Alderman Abdin to approve Resolution 3-82 as read. Approved by a unanimous voice vote. MOTION CARRIED. CHAMBER OF COMMERCE INDUSTRIAL DEVELOPMENT ; Mr . Bennie Tr aylor, ch ai rman of Cha mbe r of Commerce Industrial Develop- ment Committee was introduced at tfiis time. He stated tnat tne money, if allocated would be spent in seeking out new industries which he hoped would bring approximately 500 new jobs to Jacksonvtlle . He said that l'le was aware of 40 or 50 industries moving to Arkansas. He informed the council that tl'le bulk of tl:ie money would oe used in tl'le preparation of a brocnure used in advertising to individuals as w~ll as desirable industries. Alderman Smtth moved, seconded by Alderman Francis to approve $5,000 from tne Conttngency Fund to toe Cfiamoer of Commerce Industri.al Develop- ment Committee.· Approved by a unani:mous votce vote. MOTION CARRIED, JIM EDWARDS: ORDINANCE CONCERNING BAJLBONDSMEN: Mr. Wat son Bell Atty. represen ti ng Mr . J im Edw ards of the I Q Bail- Bonding Co., was recognized by Mayor Reid. He addressed the council with regard to the requirement concerning residence of Bailbondsmen in Ordinanc e #317. He requested that the council review the Ordinance and consider ammending said Ordinance concerning toe requtrement. Upon the advi.ce of Paul Groce, City Atty., tn.e Mayor suggested that said City Atty. review the Ordinance in regal!'d to . tne·.residence requirement and Brin~ it back to the Council · at the next regular meeting. The Council gave common consent and Mayor Re~d asked that Mr. Groce take care of the matter legally in the mean time. RESOLUTION 296-82 (CounCil #4-82) Al derman Smith mov ed , second ed by Alderman Wilson to read Resolution 4-82 concerning the appointment of Fred West to Jacksonville Housing Authority, Approved by a unanimous v6ice vote. MOTION CARRIED. Resolution read By Mayors secretary, B~rtha Tipton. Alderman Smitn moved, seconded by Alderman Wilson to approve Resolution 4-82 as read. By a unanimous voice vote, MOTION CARRIED. ANNOUNCEMENTS JA CK SONV I LL E TRANSPORTATION SERVICE: Alderman Keaton suggested t ha t ~ quorum of the ~itj council members meet with Paul Groce, City Atty and get the matter conc~rning the Taxi Service Co ., resolved if possible. Page 4 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 6, 1982 At this point Alderman Wilson posed a question concerning sealed bids which Mr. Kelley, Finance Director, said he was instructed by the Mayor to request. A discussion of possible collusion involving Mr . Ke~ley followed. There.1was a motion by Alderman Knight, seconded by Alderman Wilson to place the item on the agenda at that time. A ROLL CALL vote was taken. Aldermen Knight, Smith, Brooks, Francis, Wilson, Fletcher, Abdin, Keaton and Williamson voted Aye. Alderman Durham voted Nay. MOTION CARRIED. Alderman Durham left the room at 9:17 P.M. A committee of Aldermen Knight, Francis, Keaton and Fletcher was formed after a Motion by Alderman Knight, seconded by Alderman Wilson to have an investigation concerning the matter. By a unanimous voice vote the MOTION CARR! ED. The meeting date was set for Thursday, May 13, in Mr. Kellys office. ADJOURNMENT: By the approval of all present the meeting was adjourned by Mayor Reid at 9:23 P .t~. Respectfully submitted, ~ ~~ ~/}t .~ LUaM:Ceona rd~ CITY OF JACKSONVILLE, ARKANSAS. CITY OF JACKSONVILLE, ARKANSAS. CITY COUNCIL OF JACKSONVILLE, ARKANSAS A. G-E-N rr A -~~-----.;:--- SPECIAL CfTY COUNCIL MEETING c·-MAY 19, 1982 1. OPENING PRAYER: 2. ROLL CALL 3 . GENERAL: ADJOURNMENT: a. Discussion ·: Jacksonville Transportation Company Franc hi se. CITY OF JACKSONVILLE, ARKANSAS SPECIAL CITY COUNCIL MEETING ~1AY 19, 1982 SPECIAL CITY COUNCIL MEETING -POLICE AND COURTS BUILDING, WEST MAIN JACKSONVILLE, ARKANSAS. TIME 7:50 P.~t -8:50P.M. MAYOR JAMES G. REID PRESIDING CALL TO ORDER: INVOCATION: The C1ty Council of the City of Jacksonville, Arkansas met in special session on Wednesday, May 19, 1982, to discuss the status of Jacksonville Transportation Company Franchise. Mayor Reid called the meeting to order then gave the Invocation. ROLL CALL/ATTENDANCE RECORD: The Ci t y Cl er k cal l ed th e ROLL and the following were present; Aldermen: Knight Smith, Durham, Wilson, Keaton and Brooks . QUORUM DECLARED. Aldermen: Abdin and Fletcher came in during the meeting. Alderman Williamson was absent. PRESENT 6. ABSENT 4. Others present : Mayor Reid, Bertha Tipton, Mayor 1 S Secretary, Paul Groce, City Attorney; Judge Robert Batton, John New, Code Enf. Officer, and interested citizens. Mayor Reid introduced Paul Groce, City Atty. who stated that some witnesses were at the meeting to speak with regard to their involvement in the Jacksonville Trans. Co . matter . Mr. Groce presented to the Council printed data with regard to said Company. Mr. Richard Powell, represented by Judge Batton, I'Jas not present at the meeting. Vickie Autry, who is owner of Jacksonville Trans. Co., had not been informed of the hearing. Mr. Lee Edwards, a former owner of Jacksonville Taxi Service, gave testimony as to the sale of equipment to Jacksonville Trans. Co. Joy Stone testified as to her employment by Jacksonville Trans. Co. as a dispatcher. Tom Lukken related an incident on Base concerning loading and unloading passengers which he witnessed. Jackie Harper of the Jacksonville Police Dept. also gave testimony concerning an incident report she had filed with regard to signs at Base Operations. The report was presented to the Council . John New, Code Enforcement Officer-City of Jacksonville, related complaints and personal observances concerning the Jacksonville Trans. Co. Aldermen Abdin and Fletcher came in at 8:42 and 8:43 respectively. Alderman Wilson moved, seconded by Alderman Keaton to revoke the franchise of Jacksonville Transportation Company. ROLL CALL: Aldermen: Knight, Smith, Francis, Wilson, Durham and Keaton voted AYE. Alderman Brooks voted NAY. Aldermen Abdin and Fletcher did not vote due to not having heard all evidence presented. AVE 6. NAY 1. MOTION CARRIED. Alderman Keaton moved, seconded by Alderman Wilson to adjourn. Approved by common consent of Council present. MOTION CARRIED. 8:50 P.M. ~~e ctful ~u bmitted 9]nt!;,~L e o na ~V James G. l1e 1 d , May or City Clerk-Treasurer City of Jat;ksonville, Arkansas. ! ' l . CITY OF JACKSONVILLE, ARKANSAS AGENDA REGULAR CITY COUNCIL MBETING MAY 20, 1982 1 . INVOCATION: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: 4. PRESENTATION OF MINUTES: . 5. APPROVAL AND/OR CORRECTION OF MINUTES: 6. CONSENT AGENDA: (STREET DEPT) (POLICE DEPT) 7. WATER DEP/\RTtTNT 8. SEWER DEPARTMENT 9. FIRE DEPARTMENT 10. POLICE DEPARTMENT 11. STREET DEPARTMENT 12. PARK & RECREATION 13. SANITATION DEPT. 14. PLANNING COMMISSION 15. GENERAL: 16. APPOINTMENTS a. Regular Council Meeting -May 6, 1982 . a. Regular City Council Meeting- Apr il 15 , 198 2 a. Daily Work Record (Robert Martin) b. Street Light Request LOCATION: mid- block of Grayland Street. Approved-Bill Owens (Mayor Reid) a. Monthly Report (Chief Shepherd) ~. Ordinance-677 (City Council #16- 82) Water Rate Increase -Mayor Reid : i l a. Discussion-Problems Ghoshon St./ Fu lto n S t . ( Ma yo r Rei d ) a. ORDINANCE-675 (City Council #14-82) (concerning Bail bondsmen )-Paul Groce b. ORDINANCE-676 (City Council #15-82) (traffic control-Eld. Activities Bus) Aldermen: Fletcher-Abdin c. Discussion by Atty Wayne Davis (Alice Mosier case) Paul Groce d. Approval of bidding on yrly. contract Police & Fire Dept. Uniforms (Mayor Reid) (0 17. ANNOUNCEMENTS: ADJOURNMENT CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 20, 1982 a. A copy of the minutes-Committee formed at last Council Meeting to investigate possible collusion. (Agenda Packets Only) 17-18 b. Mayor Reids reply to Committee (Agenda Packets Only) 19 I ~ L CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MA.Y 2Q~ 19B2_ REGULAR CITY COUNCIL MEETING -COURT ROOM-POLICE & COURTS FACILITY/WEST MAIN 7:35 -8:15 MAYOR JAMES G. REID PRESIDING CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE TO THE FLAG: The City Counci l of the City of Jacksonville, Arkansas, met in Regu la r Session on May 20, 1982 at the regular meeting place of the Council. Mayor Reid called . the meeting to order at 7:35P.M. Whereupon, Alderman Fletcher delivered the invocation after which Mayor Reid led the standing audience in recitation of the 11 Pledge of Allegiance.11 ROLL CALL:_ On ROLL CALL the following members were present: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Keaton and Williamson. NOTE ... Alderman Abdin arrived at 8:38. PRESENT: 9. ABSENT: 1. Quorum was declared. Others in attendance: Mayor Reid; City Clerk Lula M. Leonard; City Attorney Groce, Bertha Tipton,Mayor 1 S Secretary , and Vicki High, Deputy Clerk. 1 PRESENTATION OF MINUTES: Mayor Reid presented the Minutes of Regular City Council Meeting held on May 6, 1982 for study and later action. APPROVAL AND/OR CORRECTION OF MINUTES: Al der man Smith moved , sec on ded by Al de rman Wilson to approve the Minutes of April 15, 1982, as published. Approved by Voice ~ote. MOTION CARRIED. CONSENT AGENDA: Alderman Wilson moved, seconded by Alderman Francis to accept and file the April Monthly Report submitted by Street Supt. Robert Martin, depicting a daily work log. ROLL CALL and the following voted aye, Aldermen : Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Francis to approve the request for a street light; LOCATION-Mid-block of Grayland Street. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Francis to accept and file the April Monthly Report submitted by Police Chief John Shepherd, reflecting the following statistics: $35,356.93 being collected in fines, bond forfeitures; $149.00 miscellaneous; for a total of $35,505.93. ROLL CALL and the following voted ·aye, Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Abdin arrived at this time; 8:38 P.M. WATER DEPARTMENT: Wa ter Commi ssi on Chairman Pat Wilson was recognized by Mayor Reid to introduce a water rate increase Ordinance #677 (City Council #16-82) to the Council. Mr. Wilson commented concerning the reasons for the increase and the urgency of it. II ;:.__ PAGE 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 20, 1982 ORDINANCE NUMBER 677: (Ci ty Council Ord. #16-82) 11 AN OR DIN AN CE AM END ING RATES FOR SER VICES RE ND ERED BY THE WATERWORKS OF THE CITY OF JACKSONVILLE, ARKANSAS: AMENDING ORDINANCE NU~1BER 541, and SECTION 13.16.010 OF THE MUINCIPAL CODE OF JACKSONVILLE: AND DECLARING AN EMERGENCY.11 Alderman Brooks moved, seconded by Alderman Durham that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. MOTION CARRIED with 10 affirmative votes and 0 negative votes. Ordinance read for FIRST TIME by Bertha Tipton, Mayor's secretary. Alderman Brooks moved, seconded by Alderman Williamson the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Smoth,I'.Brooks, Francis, Wilson, Durham, Fletcher, Keaton and Williamson. Alderman Abdin voted nay. Motion carried with 9 affirmative votes and 1 negative vote. MOTION CARRIED. Alderman Durham moved, seconded by Alderman Br,ooks to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Brooks, Wilson, Durham, Keaton and Williamson. Aldermen: Knight, Smith, Francis, Fletcher and Abdin voted nay. Motion received 5 affirmative votes and 5 negative votes. MOTION FAILED. Mayor Reid commented that the Ordinance will be on the next agenda. SEWER DEPT: There being no person or persons representing item (a) Problems Ghoshon St.~ Fulton St., there was no discussion concerning it. FIRE DEPT: POLICE DEPT: STREET DEPARTMENT: PARK & RECREATION: SANITATION DEPT: PLANNING COMMISSION: GENERAL: ORDINANCE NUMBER 675 (Cit y Council Ord. #14-82) ''AN ORDI NA NCE AM END I NG TH E REQ UI REMENT S OF A PROFESSIONAL BONDSMEN IN THE CITY OF JACKSONVILLE, AMENDING ORDINANCE NUMERS 317, AND 129 AND SECTION 5.12.030 OF THE MUNICIPAL CODE OF JACKSONVILLE, AND FOR OTHER PURPOSES 11 Alderman Wilson moved, seconded by Alder man Durham, the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen; Knight , Smith, Brooks, Francis, vlilson, Durham, Fletcher, Abdin, Keaton and Williamson . Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Bertha Tipton, Mayor's Secretary. PAGE 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 20, 1982 Alderman Durham moved, seconded by Alderman Knight, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen; Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Keaton moved, seconded by Alderman Smith, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen; Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon Bertha Tipton, Mayor's Secretary read the Ordinance for the SECOND TIME. Alderman Durham moved, seconded by Alderman Knight, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen; Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARR I ED. Whereupon Bertha Tipton, Mayor • s Secretary read the Ordinance for the THIRD AND FINAL TIME. Alderman Wilson moved, seconded by Alderman Durham, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen; Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative voted and 0 negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 6 7 7 THIS 20TH DAY OF MAY, 1982. (EMERGENC Y CLAU SE NO T AFFI XED . ORD IN AN CE EFFECTI VE THE 20 TH DAY OF JUN E, 1982 .) ORDINANCE NUMBER 676 (City Council Ord#14-82) 11 AN ORDI NANC E REQ UIRI NG VEHIC ULAR TRA FF IC TO STOP FOR THE ELDERLY ACTIVITIES BUS, ADDING CHAPTER 10.10 TO THE MUNICIPAL CODE OF JACKSONVILLE, ARKANSAS, AND FOR OTHER PURPOSES 11 Alderman Abdin moved, seconded by Alderman Knight that Ordinance be placed on FIRST READING. Alderman Francis moved, seconded by Alderman D'urham that Ordinance be TABLED. Motion carried by unanimous voice vote. MOTION CARRIED. Item c. under GENERAL was omitted due to no one representing the issue being present. Alderman Wilson moved, seconded by Alderman Williamson to go out for bids on a yearly contract for Police & Fire Dept. uniforms. Motion carried by unanimous voice vote. MOTION CARRIED. ANNOUNCEMENTS: (as 1 i sted on Published Agenda) 1. Monday, May 31, 1982 City Hall will be closed due to Memorial Day being a legal holiday. Deadline for Agenda items exterlded to June 1, 9:00A.M. 2. INFORMATION ONLY-Minutes from Council Committee meeting -Mayor Reid's office May 13, 1982 investigating possible collusion. 3. INFORMATION ONLY-Mayor Reid's reply to Committee. 13 PAGE 4 CITY OF JACKSONVI~LE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 20, 1982 4 . Mayo r R e i d - R e : Po s s i b 1 e Co 11 u s i on 11 l 1 d like to say, if what I said at the last Council meeting was misunderstood by the way I said it,I ~will apologize and I did not intend to say anyting to hurt anyone or any institution dealing with this matter 1 of sealed bids. That 1 S all I would like to say about it.11 Phil Keaton also made apology to Mr. Bob Jones with regard to possible implication by the Committee concerning him. Alderman Smith also stated his position in the matter with regard to Citizens National Bank and assured the Council that, as a member of the Board and having set in on meetings concerning bidding, there had never to his knowledge been any allocations or accusations toward any individual or institution made with regard to collusion. ADJOURNMENT: Ald erm a n Durham moved, seconded by Alderman Abdin to adjourn. With common consent from all, MOTION CARRIED. 8:15 P.M. Respectfully submitted, xtt:,J A. cZ:~~ tv\_~ Lula M. Leonard City Clerk-Treasurer City of Jacksonville, Arkansas ft.:.~~ a mes G. Re1 d~yor City of Jac ksonville, A-rkansas . ;.s-I CITY OF JACKSONVILLE, ARKANSAS AGENDA REGULAR CITY COUNCIL MEETING JUNE 3, 1982 1. INVOCATION: 2. PLEOGE OF ALLEGIANCE: 3 . R OL L CALL : 4. PRESENTATION OF MINUTES: 5 . APPROVAL AND/ OR CORRECTION OF MINUTES: 6. CONSENT AGENDA (ANIMAL CONTROL) 7. WATER DEPT. 8. SEWER DEPT. 9. FIRE DEPARTMENT 10. POLICE 11. STREET DEPARTMENT 12. PARK AND RECREATION 13. SANITATION DEPT. 14. PLANNING COMMISSION 15. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT a. Regular Council Meeting-May 20, 1982. b. Spec ia 1 Counc i 1 Mtng. May 19, 1982. a. Regular City Council Meeting-May (>, 1982. a. Monthly Report (City Insp. New) a. Ordinance 6 7 7 (City Council #16-82) Water Rate Increase (Mayor Reid) a. Go out for bids-Fire Hose (Mayor Reid) a. Resolution 297-82 HUD FUNDING (Mayor Reid) b. Authority to go out for asphalt bids- Sunnyside Hills Addition-Hud 3rd Yr.Fndg. a. HOSPITAL COMMISSION: Re-appointment of Alton Johnson/Term to expire June 31, 1987. a. Fire Committee and Police Committee Meeting June 10, 1982-6:30 P.M. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUN~: 3, 19:82 /b REGULAR CITY COUNCIL MEETING -COURT ROOM -POLICE & COURTS FACILITY/WEST MAIN 7 :30 -8:07 MAYOR JAMES G. REID PRESIDING CALL TO ORDER; INVOCATION: PLEDGE OF ALLEGIANCE TO THE FLAG The City Council of the City of Jacksonville, Arkansas, met in Regular Session on June 3, 1982 at the regular meeting place of the Council. Mayor Reid called the meeting to order at 7:35P.M. Whereupon, Mayor Reid delivered the invocation after which he led the standing audience in recitation of the "Pledge of Allegiance." ROLL CALL: On ROLL CALL the following members were pr ese nt : Aldermen: Knight, Smith, Brooks, Francis, Wilson, Fletcher, Keaton and William son. Alderman Durham was not present. PRESENT 9. ABSENT 1. Quorum was declared. Others in attendance: Mayor Reid; City Clerk Lula M. Leonard; City Attorney Paul Groce; Deputy Clerk Vicki High, Bertha Tipton, Mayor•s Secretary and interested citizens. PRESENTATION OF MINUTES: MayorReid presented the Minutes of Regular City Council Meeting held on May 20, 1982 for study and later action. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, second ed by Alderman Wilson to approve the Minutes of May 6, 1982 as published. Approved by Voice Vote. MOTION CARRIED. CONSENT AGENDA: Alderman Wilson moved, seconded by Alderman Knight to approve the Consent Agenda consisting of the monthly report by City Inspector New of Animal Control. Said report reflected disposition of all animals with $997.00 being received. ROLL CALL and the following voted aye, Aldermen: Knight, Smith, Brooks, Francis, Wilson, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. WATER DEPARTMENT: At this time, Mayor Reid recognized Mr. Pat Wilson, Chairman of the Water Commission, who presented Ordinance 677 (City Council #16-82) to the Council again; the ordinance having failed on the SECOND READING at regular City Council Meeting May 20, 1982. "ORDINANCE NUMBER 67.7 (.City Council Ord. #16-82) . AN ORDINANCE AMENDING RATES FOR SERVICES RENDERED BY THE WATERWORKS OF THE CITY OF JACKSONVILLE, ARKANSAS: AMENDING ORDINANCE NUMBER 541, and SECTION 13.16.010 OF THE MUNICIPAL CODE OF JACKSONVILLE: AND DECLARING AN EMERGENCY. Alderman Brooks moved, seconded by Alderman Williamson to place the Ordinance on SECOND READING. ROLL CALL and the following voted AYE, Aldermen: Knight, Smith, Brooks, Francis, Wilson, Fletcher, Abdin, Keaton and Williamson. The Motion received 9 affirmative votes, and 0 negative votes. MOTION CARRIED. Whereupon Bertha Tipton read the Ordinance for the SECOND TIME. Alderman Brooks moved, seconded by Alderman Williamson that the Ordinance be ACCEPTED on SECOND READING. Before ROLL CALL was taken, there was discussion concerning other possible sources of water and the effect that a limited water supply would have on the Fire Protection of Jacksonville and the potential growth of the City. Mayor Reid stated that he was for the rate increase but that he would like to see reconsideration of the rate structure, and encouraged the Council to support it with this in mind. ( 1 PAGE 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 3, 1982 ROLL CALL and · the following voted AYE, Aldermen Smith, Brooks, Francis, Wilson, Fletcher, Keaton and Williamson. Aldermen Knight and Abdin ,.voted NAY. Motion received 7 affirmative votes and 2 negative votes. MOTION CARRIED. Alderman Keaton moved, seconded by Alderman Williamson to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: and the following voted AYE, Aldermen: Smith, Brooks, Francis, Wilson, Fletcher, Keaton and Williamson. Aldermen Knight and Abdin voted NAY. ~1otion received 7 affirmative votes and 2 negative votes. MOTION CARRIED. Alderman Williamson moved, seconded by Alderman Keaton, that Ordinance be APPROVED AND ADOPTED. ROLL CALL: and the following voted AYE, Aldermen Smith, Brooks, Francis, Wilson, Fletcher, Keaton and Williamson. Alde !n men Knight and Abdin voted NAY. Motion received 7 affirmative votes, and 2 negative votes. MOTION CARRIED. Alderman Brooks moved, seconded by Alderman Wilson that the EMERGENCY CLAUSE be approved and Adopted. ROLL CALL: and the following voted AYE, Aldermen; Knight, Smith, Brooks, Francis, Wilson, Fletcher, Keaton and Williamson. Alderman Abdin voted NAY. MOTION received 8 affirmative votes and 1 negative vote J MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 6 7 7 THIS 3rd DAY OF JUNE, 1982. SEWER DEPT: FIRE DEPT. Alderman Wilson moved, seconded by Alderman Smith to go out for bids for Fire Hose. By a unanimous voice vote the MOTION CARRIED. POLl CE DEPT: STREET DEPT: PARK AND RECREATION: SANITATION DEPT: PLANNING COMMISSION: GENERAL: Alderman Knight moved, seconded by Alderman Keaton to read RESOLUTION 297-82. By a unanimous voice vote the MOTION CARRIED. RESOLUTION NO. 297-82 (City Council #5-82) RES OL UTI ON OF THE CITY COUN CI L OF THE CITY OF JACK SO NV I LL E, AR KANS AS, AUTHORIZING FILING OF APPLICATION FOR THIRD YEAR FUNDING UNDER SMALL CITIES GRANT PROGRAt~, MAKING CERTAIN ASSURANCES TO THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT AND AUTHORIZING MAYOR TO CERTIFY CONTENTS OF THIS RESOLUTION, PROJECT NO. B-82-DS-05-0003 AI derman K'n lgbt moved, seconded By Alderman Smith to approve t he Reso l ut i on an rea d . By a unanimou~ voice vote, the MOTION CARRIED. A.lderman Fletcher moved, seconded by Alderman Wilson to adverti.se for bids on asphalt for Sunnyside H1~ll ~ A.dditi.on -Hud Project. By a una.nimous voice vote tne MOTION CARRIED. Alderman Fletcher moved, seconded by Alderman Wtlson to re-appoint Alton Johnson to the Hospital Commission.· By a unanimous voice vote, the MOTION CARRIED. PAGE 3 ANNOUNCEMENTS: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 3, 1982 Mayor Reid announced the Fire and Police Committee meetings at City Hall June 10, 1982. Mr. Gene Kelley was recognized at this time to comment on data presented to the Council-Sanitation Fund Balance Sheet and City of Jacksonville Investment Report-for the month of May. A question concerning closing of the Coronary Care Unit of the Hospital was posed. There was discussion of what the City Council could do in regard to re-opening the Unit. ADJOURNMENT: Alderman Fletcher moved seconded by Alderman Brooks to adjourn. By common consent of all members present, MOTION CARRIED. 8:07 P.M. Respectfully Submitted, ~YA.~ Lula M. Leonard City Clerk-Treasurer ~4,~ City o f Jackson ville, Arkansas. /JJ I I CITY OF JACKSONVILLE, ARKANSAS AGENDA REGULAR CITY COUNCIL MEETING JUNE 17, 1982 1. INVOCATION: 2. PLEDGE OF ALLEGIANCE: 3 . ROLL CALL: 4. 5. 6. PRESENTATION OF MINUTES: APPROVAL AND/OR CORRECTION OF MINUTES: CONSENT AGENDA: (FIRE DEPT.) (STREET DEPT.) (POLICE DEPT.) 7. WATER DEPARTMENT : 8. SEWER DEPARH1ENT: 9. Fl RE DEPART~,1ENT: 10. POLl CE DEP/\RHHH: 11. STREET DEPARTMENT: 12 . PARKS & RECREATION DEPT: 13 . SANITATION DEPARTMENT: 14. PLANNING COMMISSION: 15. GENERAL: 16. APPOINTMENTS: 17 . ANNOUNCEMENTS: ADJOURNMENT a. Regular City Council Meeting, June 3, 1982. a. Spe~ial City Council Meeting, May 19, 1982. b. Regular City Council Meeting, May 20, 1982. a. :·~c;y monthly report (Chief Smart) b. t·lay daily work record (Robert Martin) c. ~1~y monthly report (Chief Shepherd) a. Bi.ds for Fire & Police Uniforms (Mayor Reid) a. Advertise for Bids for Signal Lights at No. James-67-167 (Mayor Reid) b. Resolutions 298-82/299-82 Hud Funding Main St. Bridge (Mayor Reid) a. Evaluation Report (Joe Williamson) (available at Council Meeting) a.'.. Discussion-~1obile Home 214 Military Rd. (Emma Knight)(Request for agenda made after Planning Commission Meeting June 14' 1982.) a. Request for removal of construction trailer-Stonewall Dr. (Emma Kni~ht) b. Discuss the Police Law Suit (Mayor Reid) a. Holiday-July 5, 1982 b. City Au<t:trion uuly 17, 1982. 10:00 (Aldermans packet only} c. Information Only-Paul Groce (Aldermans Packet Only) 19 [ CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 17, 1982 REGULAR CITY COUNCIL MEETING -COURT ROOM -POLICE & COURTS FACILITY/WEST MAIN JACKSONVILLE, ARKANSAS. 7:40-9:50 P.M. MAYOR JAMES G. REID PRESIDING CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE TO THE FLAG The City Council of the City of Jacksonville, Arkansas, met in Regular Session June 17, 1982 at the regular meeting place of the Council. Mayor Reid called the meeting to order at 7:40 P.t~. Whereupon, Alderman Francis delivered the invocation after which Mayor Reid 1 ed the standing audience in the 11 Pl edge of Allegiance to the Flag''. ROLL CALL ': On ROLL CALL the following members were present: Aldermen: Knight, Smith, Brooks, Francis, Durham, Fletcher, Abdin, Keaton and Williamson. Alderman Wilson was absent. PRESENT 9. ABSENT 1. A quorum was declared by Mayor Reid. Others in attendance: Mayor Reid, Bertha Tipton Mayor Reid's secretary, Lula t~.:Leonard City Clerk-Treas., Mr. Gene Kelley, Finance Director, f1r. Bill Owens, City Engineer, Paul Groce, City Attorney, Attorneys Les t~attingly, Doug Wood, Keith Vaughn and Mike Wilson, Police Chief John Shepherd, Fire Chief Wilbur Smart, Policemen, Firemen, Dept. Heads and many non-uniformed city employees and interes- ted citizens. PRESENTATION OF MINUTES: Mayor Re i d presente d the Minutes of Regular City Council Meeting held on June 3, 1982 for study and later action. APPROVAL AND/OR CORRECTION OF MINUTES: Al derman Smith mov ed , secon ded by Al derman Abdin to approve the minutes of the Special City Council meeting May 19, 1982 and the Regular City Council Meeting May 20, 1982. Approved by a unanimous voice vote. MOTION CARRIED. CONSENT AGENDA: Alderman Abdin moved, seconded by Alderman Knight to approve the Monthly report from the Fire Department reflecting 5 General Alarms, 42 Still Alarms with an estimated fjre loss for the month of $1,550.00. ROLL CALL: Aldermen:Knight, Smith, Brooks, .Francis, Durham, Fletcher, Abdin, Keaton and vJill iamson voted AYE. AYE 9. NAY 0. MOTION CARRIED Alderman Abdin moved, seconded by Alderman Knight to approve the Daily Work Record o-F the Jacksonville Street Department. ROLL CALL: Aldermen; Knight ',:Smith, Brooks,_Francis, Durham, Fletcher, Abdin, Keaton and vJilliamson voted AYE. AYE 9. NAY 0. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Knight to approve the Monthly report from the Police Department reflecting Fines and Bond Forfeitures being $29,754.25, Miscellaneous Payments $127.00 making a total of $29,881.25 for the month. ROLL CALl. Aldermen: Knight, Smith, !3rooks, Francis, Ourham, Fletcher, Abdin, Keaton and William- son voted AYE. AYE 9. NAY 0. MOTION CARRIED. WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: Ald erman Knigh t moved, seconded by Alderman Francis to accept Sc~neidets bjd on uniforms for the Pol ice and Fire Departments for one ( 1) year. By a unanimous voice vote the MOTION CARRIED. (Police Dept. one (1)complete uniform $325.85) (Fire Dept . one . (1) complete uniform $154.05) Contract period July 1, 1982 -June 30, 1983) N~t 3Q days. ft-( POLICE DEPARTMENT: STREET DEPARTMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 17, 1982. Alderman Smith moved, seconded by Alderman Knight to go out for bids for Signal Lights at the intersections of James St.,/67-167. By a unanimous voice vote, MOTION CARRIED. Mayor Reid noted that the lights would be on both sides; ~.P. White and John Hardin Dr . Alderman Abdtn moved, seconded by Alderman Keaton to read Resolution 298-82 (City Council ¥6-82). By a unanimous voice vote, the ~10TION CARRIED. Whereupon Ber-cha Tipton , Ma~mr's secretary read the resolution. A RESOLUTION EXPRESSING THE ln LLINGN ESS OF Til E CITY OF JACKSONVILLE TO MATCH FEDERAL-AID AND URBAN SYSTE~1 r'iONIES FOR THE !·lEST ~1AIN STREET BRIDGE APPROACH IMPROVEMENT PROJECT Alderman Smith moved, seconded by Alderman Knight that Resolution 298-82 (City Council #6-82) be approved as read. By a unanimous voice vote, the MOTION CARRIED. Alderman Knight moved, seconded by Alderman Wi.ll iamson to rea.d Resolution 299~82 (City Council #7-82). By a unanimous voice vote, MOTION CARRIED. Whereuton Bertha Tipton, Mayor's secretary read the Resolution. A RESO OTION EXPRESSING THE ~JILLINGNESS OF THE CITY OF JACKSONVILL E TO MATCH FEDERAL-AID BRIDGE REPLACEMENT AND REHABILITATION MONIES FOR THE WEST MAIN 1: STREET BRIDGE IMPROVEMENT PROJECT Alderman Fletcher moved, seconded by Alderman Durham to approve Resolution 299-82 as read. By a unanimous voice vote, tfie MOTION CARRIED. PARKS AND RECREATION DEPT: SANITATION DEPARTMENT: Mayor Reid introduced Bi.ll Owens, City Engineer to comment on the Sani.tati.on Dept. Report. He made mention of several things listed in the report as follows: 1.Costly repairs especially in tires. 2. Tonage of garbage and revamping of the route system-time element in going back and fortn to the 1 and fill . 3.The seasonal variance of pick up per three (3) man crew. 4.Report from Ark. Dept. of Energy-most progressive system in state except twice a week pick-up. · · 5.Costly repair of trucks due to being pulled in and out of landfill during the rainy seasons. 6.Recommended the Cart System as best for the City witn a projected date of full installment being ·1985. Mayor Reid set 7:30, June 24~ 1982 as the date for a meeting of the Sanitation committee and the Public to discuss tbi:s issue at the Pol ice and Courts Bldg. PLANNING COMMISSION: Mayor Reid asked that the City Attorney render his interpretation of City Ord. 213 dealing with R-0 I R-1 zoned areas with regard to single family dwellings. Mr.Groce made reference to Section 18.24.010 and 18.08.045 saying there is a difference, in ::his opinion, i.n a modular or prefabricated home and a mobile home in the building code requirements. He said that he felt there had been error all along in the interpretation of the Ordinance; that tne City had been wrong. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 17 ~ 1982 Vince Winegardner, spokesman for So. J~ckso~ville Homeowners Association (proposed) was introduced and voiced the opposition of possibly 100 home owners attending the meeting to the mobile home located at 214 Military Rd. Attorney Doug Wood representing Mr. & Mrs. Francis Brown gave his legal opinion which differed from that of the City Attorney. He quoted Ord. 213 of the Jacksonville City Code with regard to R-1 zoning which permits single family dwellings. He made reference to court action which has upheld mobile homes as single family dwellings. He stated that the R-1 area where the mobile home is located is not a part of any subdivision and is not included in any Bill of Assurance. His opinion was that if Mr. & Mrs. BY1own met all the requirements of the city with regard to their intentions in making the mobile home a perma- nent structure, he felt the City Engineer would be forced to grant them a puli·ld- ing permit. Mrs. Brown related her account of talking with City Engineer Bill Owens and said she felt he had tried to direct her in a proper manner in what would have to be done to make the mobile home a permanent dwelling. Alderman Fletcher pleaded for co-operation and open mindedness from the property owners of Woodbriar Subdivision which backs up to the Military Rd. Property. Mayor Reid stated that he would base his decision of ~Jhether to issue a building permit or not upon the advice of the City Attorney. Mr. Groce advised the City not to issue the permit. Alderman Smith moved, seconded by Alderman Fletcher to pay Mr. & Mrs. Francis Brown $1,500.00 to cover the expenses incurred in setting up the mobile home at 214 Military Rd. By a unanimous voice vote the MOTION CARRIED. Mayor Reid adjourned the meeting for a short recess at 9:00 P.M. The meeting was called to order at 9:10P.M. by Mayor Reid. GENERAL: The next item of business had to do with a construction trailer on Stonewall Drive which Mayor Reid said would be moved about July 1st upon information given him by the contractor owning it. The Police Lawsuit was the next item of business. Mayor Reid made reference to the Police and Fire Committee meeting Thursday June 10, 1982. Attorney Les Mattingly made reference to what would settle the lawsuit. One item about which the Judge has already given verbal approval is Insurance Refund amount- ring to approximately $~,608.92 .for all city employees. Issues not settled are Overtime from Jan. 1, 1978 to Dec. 31, 1981, tne amount being $33,768.18 and the proper placement in Step & Grade acconding to manual. He stated that he has sworn affadavits from eacn Policeman excluding two (2) on vacation as to amount of his or her settlement .. Thi ;s would be a fi.nal settlement he said. He also stated that his fee would be $10,000.00. Tnere was discussion about otner Ctty employees and whether or not they were in thetr proper grade & step. Mr. Gene Kelley, Finance Director, stated during a discussion concerning where the money to make payment to settle tne issues in tne lawsuit that this years budget was not prepared to handle such. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 17, 1982 Paul Groce, City Attorney, declined to give a legal opinion on the step & grade issue. Atty. Mattingly stated that the step & grade issue was not a part of the lawsuit but had become a part of the negotiation process. Alderman Durham moved, seconded by Alderman Smith to: 1. Refund Insurance payments as per rtrhe Judge's ruling to all City employees. 2. Pay Over-time to all City Employees that it ~lpplies to excluding Firemen. 3. Pay Attorneys Fee of $10,000.00 4. Put people into their proper step & grade beginning next pay period. A ROLL CALL VOTE WAS TAKEN: Aldermen: Knight, Smith, Francis, Durham, Fletcher, Abdin, Keaton and Williamson voted AYE. Alderman Brooks voted NAY. AYE 8. NAY 1. MOTION CARRIED. Mayor Reid stated that at the next Council Meeting he would recommend funding for said payments. Alderman Smith moved, seconded by Alderman Fletcher to adjourn. By common consent of all present, MOTION CARRIED. Respectfully Submitted, or~ ~.£~_M-.J Lula M. Leonard City Clerk d~rl.~ ~~City of Jacksonville ( I 1. INVOCATION: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: CITY OF JACKSONVILLE, ARKANSAS A G E N D A REGULAR CITY COUNCIL MEETING JULY 1, 1982 4. PRESENTATION OF MINUTES: a . Regular City Council Meeting, June 17, 1982. 5. APPROVAL AND/OR CORRECTION OF MINUTES: 6. CONSENT AGENDA: 7. WATER DEPARTMENT: 8. SEWER DEPARTMENT: 9. FIRE DEPARTMENT: 10. POLICE DEPARTMENT: 11. STREET DEPARTMENT: 12. PARKS & RECREATION DEPT: 13. SANITATION DEPARTMENT: 14. PLANNING COMMISSION: 15. GENERAL: 16. APPOINTMENTS; 17. ANNOUNCEMENTS: ADJOURN~~ENT a. Regular City Council Meeting, June 3, 1982. a. Video Presentation (Bill Owens) b. Sanitation Committee Meeting (Info Only) a. Study on Health & Cleanliness for th_e Ci:ty CAl d. Aodin & Kni ght). b. Coffelt Crosstng Closing (Ald. Dur!Jam) c. LAWSUIT SETTLEMENT FUNDING (Mayor Reid} a. Set up a Meeting with the Industrial Development Council Commi:ttee and Mr. Kelley to meet with members of the Chamber of Commerce Commi.ttee. (Mayor Reid} b. Informati:on Only (Dri:nk Tx Receipts. Jacksonville Country Cl uo) Counci.l Memoers Packet Only /J...S CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 1, 1982 REGULAR CITY COUNCIL MEETING -COURT ROOM -POLICE & COURTS FACILITY/WEST MAIN JACKSONVILLE, ARKANSAS. 7:32 P.M. to 9:00P.M. MAYOR JAMES G. REID PRESIDING. CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE TO THE FLAG The City Counci l of t he City of Jac ksonville, Arkansas, met in Regular Session July 1, 1982 at the regular meeting place of the Council. r~ayor Reid called the meeting to order at 7:32P.M. Whereupon, Alderman Marshall Smith delivered the invocation after which Mayor Reid led the standing audience in the 11 Pledge of Allegiance to the Flag''. ROLL CALL: On ROLL CALL the following members were present; Aldermen : Smith, Wilson, Durham Abdin, Keaton and Williamson. Aldermen: Knight, Brooks, Francis and Fletcher were absent. PRESENT 6. ABSENT 4. A quorum was declared by Mayor Reid. Others in attendance: Mayor Reid, Bertha Tipton, Mayor Reid's secretary, Lula M. Leonard, City Clerk-Treas., Paul Groce, City Attorney, Attorney Les Mattingly, Bill Owens, City Engineer and other interested citizens. PRESENTATION OF MINUTES: Mayor Re i d present ed t he Minutes of Regular City Council Meeting held on June 17, 1982 .for study and later action. APPROVAL AND/OR CORRECTION OF MINUTES: Alde rm an Abd in moved , seco nde d by Al de rman Smith that the Minutes of June 3rd, ~ 1982 be approved. By a unanimous voice vote, the MOTION CARRIED. The next item on the Agenda was a slide presentation from the Sanitation Dept. which was delayed due to those in charge of the presentation not being present at such time. GENERAL: Mayor Re id recognized Alderman Abdin who introduced to the Council and .public a ud i ence a possible ordinance on Health and Safety for the City. He encouraged the public to pick up a copy and study it. Alderman Wilson suggested that someone on the staff research the proposed Ordinance and compare it with Ordinances already adopted by the City. Mayor Reid said that data would be available by the next weekend to the Council' with regard to the matter. He stated that he favored looking into the Ordinance. The next item of business was the Coffelt Crossing issue. Mayor Reid recognized Alderman Durham who expressed a desire that the crossing be closed by the State Highway Dept., or that an overpass be built at said crossing. Alderman Abdin moved, seconded by Alderman Smith to send a letter to the State Highway Department asking for their consideration to close Coffelt crossing, to build an overpass, or propose an alternative safety device or signal system to make safety improvements at the crossing . By a unanimous voice vote the MOTION CARR I ED. It was noted that a copy of the letter be sent to Mr. Coffelt as well as the State Hwy. Dept. PAGE 2 SANITATION: CITY OF JACKSONVILLE, ARKANSAS ·REGULAR CITY COUNCIL MEETING JULY 1, 1982 At this time Mayor Reid recognized Mr. Dobbie Meyers who presented film of systems used by Sanitation Depts. in several different cities. During the film it was noted that safety features of the systems saved on insurance costs and the time element involved in pick-up made only once a week pick-up necessary. LAWSUIT SETTLEMENT FUNDING: Mayor Rei d presen t ed a breakdown of funds concerning payment of the lawsuit against the city by employees of the Police Department. He explained why he had chosen this method of payment. There was a lengthy discussion concerning the funding in which Mr. Kelley, Finance Director, stated that he had gone over the plan and rt hatr_there was one area where he disagreed, that being the 1¢ sales tax. He expressed desire, if the 1¢ sales tax is considered in the fundingJthat it be tied up now. Ald erm a n Dur ha m mov e d , seco nded by Ald erman Smith to approve the funding as laid out in th e Mayor s s ugges ted pl a n l ess t he $7 ,000.00 in Pension Fund, and put a freeze on ad di t io nal hiring . ROLL CA LL: Ald e rmen : Smi t h , Durham, Abdin and Keaton voted AYE. Ald erme n: Wil s on an d Willi a ms on vot ed NAY. AY E: 4. NAY: 2. MOTION FAI.EED." Alderman Keaton moved, seconded by Alderman Durham to meet Thursday night July 8, 1982 at 7:30 to go ov ,er this plan with possible modification and establish a concrete plan for payment of the lawsuit. By a unanimous voice vote the MOTION CARRIED. Alderman Smi t h moved, s econd ed by Alderma n Durh a m to pa y Attorney Mattingly $10,000.00 for his oart of th e law s uit s e ttl eme nt. ROL L CALL: Ald e r me n: Smith, Durham, Abdin, Keaton an d Wi llia ms on v oted AY E. Ald erma n \·!il s on vo ted NAY. AYE: 5. NAY: 1. MOTION CARRIED~ Ma yor Reid stat ing a -,po s i t ive vote of ap proving pa yment. Mayor Reid stated that the payment would be made July 2, 1982. Mayor Reid with tlhe common consent of ::the Council set up a meeting with the Industrial Committee at 6:30, July 8, 1982 at City Hall. The next item had to do with Corrmunity Development but wa~ :111ot 1 isted on the Agenda. Alderman Abdin moved, seconded by Alderman Wilson to suspend the rules and place said item on the Agenda. By a unanimous voice vote~,the MOTION CARRIED . Alderman Wilson moved, seconded by Alderman Williamson to approve the Community Development request with proposed changes in "Policies Document for Housing Rehabilitation Program" with regard to Maximum Annual Income and Maximum Grant Amount. By a unanimous voice vote the MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Smith to place the request for a street light mid-block of Arapho Place on the agenda. By a unanimous voice vote, the MOTION CARR I ED. Alderrrtan Wilson moved, seconded by Alderman Abdi.n to approve the street light request. ROLL CALL: Aldermen: Smith, Wilson, Abdin, Keaton a.nd Wtlltamson voted AYE . Al~~rman Durham voted NAY. AYE 5. NAY 1. MOTION CARRIED. PAGE 3 ADJOURNMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 1, 1982. Alderman Durham moved, seconded by Alderman Abdin to adjourn. With the common consent of the Council, MOTION CARRIED: The meeting adjourned at 9:00 P.M. Respectfully, Lul a M. Leonard City Clerk-Treas. d_-Ae 1 ~ ~City Of Jacksonville, Arkansas ) < f l . l 'j CITY COUNCIL OF JACKSONVILLE, ARKANSAS A G E N D A SPECIAL CITY COUNCIL MEETING JULY 8, 1982 1. OPENING PRAYER 2. ROLL EALL 3 . GENERAL: a. Discussion: Budgetary Matters Concerning Settlement of a Law- suit by the Policemen Against the City, SPECIAL CITY COUNCIL MEETING - STREET, JACKSONVILLE, ARKANSAS. MAYOR JAMES G. REID PRESIDING. POLICE AND COURTS BUILDING, WEST MAIN TIME 7:30 P.M., to 7:45 P.M. CALL TO ORDER: INVOCATION: Th e City Counc i l o f the City of Jac ksonville, Arkansas met in special session on Thursday, July 8, 1982 to discuss budgetary matters concern- ing settlement of a lawsuit by the Policemen of the City. Mayor Reid called the meeting to order then gave the Invocation and led the standing audience in the Pledge of Allegiance . ROLL CALL/ATTENDANCE RECORD: The Ci t y Cl er k c al l ed the ROLL and the following were present; Aldermen: Smith, Brooks, Francis, Wilson, Durham, Fletcher, Keaton and Williamson. Aldermen: Knight and Abdin did not answer ROLL CALL. Mayor Reid stated that the figure for Step and Grade was $10,000.00 less than what was anticipated when the first calculations were made. The estimate that was made was $33,000.00 which in actuality he said is approximately $23,000.00. Mr. Kelley gave a short explanation as to how the adjustments were computerized for each person. Alderman Abdin came in at 7:35P.M. Mayor Reid restated the four items ·:that were settled on previously by the Council with regard to the lawsuit against the City by the Policemen. He stated that Attorney Mattingly had been paid the $10,000.00 due him in the settlement, that City employees have been put in tneir proper step and grade, and that it is his desire to see the overtime paid in two pay- ments within the next 60 days. He stated that the insurance refunds could be done next week. Alderman Smith moved, seconded by Alderman Durham to approve the budget submitted by Mayor Reid and that it be used to prepare an Ordinance to be presented at the next Council Meeting authorizing payment in said manner. ROLL CALL: Alderman: Smith, Francis, Durham, ~etcher, Keaton and Williamson voted AVE. Alderman: Brooks, Wilson and Abdin voted NAY. AYE 6. NAY 3. MOTION CARRIED. The following is said proposal of appropriation of Funds submitted by Mayor Reid. 1982 BUDGET REVISION DATA FOR ORDINANCE Pol ice Overtime Police Grade/Step Adjustment Fire Grade/Step Adjustment All Effected Employees Insurance Attorney Fees Refurld TOTAL $35 ,000.00 6 ,866.00 18 ,518.00 5,609.00 10,000.00 $75,993.00 CITY OF JACKSONVILLE, ARKANSAS ~C) SPECIAL CITY COUNCIL MEETING July 8, 1982 AMOUNT OF ADJUSTMENT FROM THE PROJECTED INCOME SIDE : For Housing Federal Prisoners Contingency Fund Fin e s Ov er Pr ese nt Budg et I n Lie u of Taxes Ov er Present Budget Dr i nk Taxes Ove r Prese nt Bud get Cable TV Ov er Pr esent Bud get Pr eviou s Ye ar Te l ep hon e Rat e "A11 SUB-TOTAL $18,000.00 10,000.00 4,000.00 1,000.00 6,000.00 4,145.74 6 ,972.88 $50,118.62 AMOUNT OF ADJUSTMENT FROM THE PROJECTED EXPENDITURE SIDE BY DEPARTMENT NUMBER AND LINE ITEM : Police 003, iitem 5028, Off-Duty Court Appearances Police 003, Item 5070, Telephone Police 003, Item 5210, Jiraining Police 003, Item 5500, Equipment Fire 004 , Item 5130, Vehicle Repair/Maintenance Fire 004 , Item 5200, Protective Clothing Fire 004 , Item 5500, Equipment Municipal Court 010, Item 5090, Office Supplies Municipal Court 010, Item 5220, State Legal Ed. Fund Municipal Court 010, Item 5370, State Police Retirement Municipal Court 010, Item 5495, Law Library County Judge Municipal Court 010, Item 5770, Ordinance #466 Municpal Court 0101, Item 5775, Pulaski County Jail (Act 472) Payroll Taxes, 030, Item 5910, Retirement Match TOTAL $ 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 1,000.00 2,000.00 1,000.00 1,000.00 5,000.00 1,000.00 1,000.00 1,000.00 5 ,000.00 $ 78,118.62 Alderman Smith moved, seconded by Alderman Abdin to adjourn. By common consent of the Council, MOTION CARRIED. Respectfully, ~~~·~ ~M.eona rd City Clerk-Treasurer amtes G~~· ~ayor, CITY OF JACKSONVILLE, ARKANSAS r CITY COUNCIL OF JACKSONVILLE, ARKANSAS A G E N D A REGULAR CITY COUNCIL MEETING JULY 15, 1982 1. 2. 3. 4. 5. 6. INVOCATION: PLEDGE OF ALLEGIANCE: ROLL CALL: PRESENTATION OF MINUTES: APPROVAL AND/OR CORRECTION OF MINUTES: CONSENT AGENDA: (STREET DEPT:) (POLl CE DEPT: ) (FIRE DEPT: ) (ANIMAL CONTROL:) 7. WATER DEPARTMENT: 8. SEWER DEPARTMENT: 9. FIRE DEPARTMENT: 10. POLICE DEPARTMENT: 1 T.. . STREET DEPARTMENT: 12. PARKS & RECREATION DEPT: 13. SANITATION DEPARTMENT: 14. PLANNING COMMISSION 15. GENERAL: a. Regular City Council Meeting July 1, 1982. b. Special City Co unci 1 Meeting July 8, 1982. a. Regular City Council Meeting June 17, 1982. a. Daily Work Record (Bob Martin) b. Monthly Report (Chief Shepherd) c. Monthly Report (Chief Smart) d. Monthly Report (John New) a. Request to accept Fire Hose Bids (Mayor Reid) a. Street & Engineering Committee Minutes (Information Only -Alderman's Packet) a. 1982 Budget Revision (Mayor Reid) ORDINANCE #678 (City Council #17-82) b. Senior Citizens Building Plans & Drawings (Mayor Reid) c. Presentation of Solid Waste Study (Mayor Reid) (Ald. Packet Only) d. Discussion Concerning trailer at 214 Military Rd. (Ron Brooks) e. Discussion Health & Safety Ordinance (Ald. Knight & Abdin) f. ORDINANCE 679 (18-82)(Ald. Knight) (Defining Single Family Dwelling) 3/ 16. APPOINTMENTS: 17. ANNOUNCEMENTS: ADJOURNMENT: a . Jacksonville Sewer Commission a. Rebsamen Memorial Hospital Dedication Sunday Afternoon July 18, 1982, 1:00 P.M. b. Industrial Development Committee Minutes (ald Pkt -Information Only) CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 15, 1982 REGULAR CITY COUNCIL MEETING -COURT ROOM -POLICE & COURTS FACILITY/WEST MAIN STREET, JACKSONVILLE, ARKANSAS 7:31 P.M. to 9:15 P.M. MAYOR JAMES G. REID PRESIDING. CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE TO THE FLAG: The City Council of the City of Jacksonville, Arkansas, met in Regular Session July 15, 1982 at the regular meeting place of the Council. Mayor Reid called the meeting to order at 7:31 P.M. Whereupon, Mayor Reid delivered the invoca- tion after which he lead the standing audience in the 11 Pledge of Allegiance to the Flag 11 • ROLL CALL: On ROLL CALL the following members were present; Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Abdin and Williamson. Alderman Keaton was absent. PRESENT 9. ABSENT 1. A quorum was decalared by Mayor Reid. Others in attendance: Mayor Reid; Bertha Tipton, Mayor 1 s Secretary; Lula M. Leonard, City Clerk-Treas.; Bill Owens, City Engineer; Paul Groce, City Attorney; Billy Gilmore, Sanitation Director; Mr. Gene Kelley, Finance Director; John New, Code Enforcment Officer; Walt Carney, Asst. Public Works Director; Keith Vaughn, Deputy Attorney; and interested citizens and visitors and members of the press. PRESENTATION OF MINUTES: ~~ayor Reid prese nte d the Minutes of Regular City Council Meeting held on July 1, 1982 and Special City Council Meeting on July 8, 1982 for study and later action. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Durham to approve the Minutes of June 17, 1982 Regular City Council Meeting. By a unanimous voice vote the MOTION CARRIED. CONSENT AGENDA: Alderman Abdin moved, seconded by Alderman Durham to approve the Daily Work Record of the Jacksonville Street Department. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Abdin and Williamson voted AYE. NAY 0. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Durham to approve the Jacksonville Police Department June Report reflecting Fines and Bond Forfeitures as $26,512.65, and Miscellaneous Payments as $177.00, making a total collected for June, 1982 of $26,689.65. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Abdin and Williamson voted AYE. NAY 0. ~10TION CARRIED. Alderman Abdin moved, seconded by Alderman Durham to approve the Jacksonville Fire Department Record for the month of June, 1982, reflecting an estimated fire loss for the month of $5,075.00. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Abdin, and Williamson voted AYE. NAY 0. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Durham to approve the Jacksonville Animal Shelter Report for the month of June, 1982, showing revenue received as $926.00. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Abdin and Williamson voted AYE. NAY 0. MOTION CARRIED. 33 BID ITE M BIDDERS: ITEM NO. QUAN. PAGE TWO WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: CITY OF JACKSONVILLE, ARKANSAS REGUALR CITY COUNCIL MEETING JULY 15, 1982 Alderman Smith moved, seconded by Alderman Durham to accept the Fire Hose Bid from Southern Fire Equipment, being the second lowest bidder, due to requested use of Arkansas Preferance Statue in their bid. By a unanimous voice vote, MOTION CARRIED. FIRE HOSE CITY OF JACKSONVILLE, ARKANSAS ABSTRACT OF BIDS DEPARTMENT: FIRE DATE OPENED: 7-8-82 Fire Appl. Griffen Meen Southern Day Fire & Safety Supply Fire Eqt. Eqt Comp an.v DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL 1 1000 f t 2~11 Fire l$2. 20 $2,200.00 $1.95 $1,950.00 $1.78 $1,780.00 $1.74 $1,740.00 Hose 2 1000 ft 1~11 Fire $1.40 $1,400.00 $1.45 $1,450.00 $1.17 $1,170.00 $1.16 $1,160.00 Hose TAX 144.00 136.00 118.00 116.00 TOTAL PRICE _$_3 '7 44. 00 _$3' 536.00 $3,068.00 $3,016.00 TERMS NET NET NET NET DELIVE RY 4 to 6 Weeks 30 Days 30 Days 45 Days EXPLANATIONS: (1) FUNDING (2) RECOMMENED AWARD TO: (3) OTHER INFORMATION: Southern Fire Eqt. Company due to requested ARK Pref. POLICE DEPARTMENT: STREET DEPARn1ENT: Southern Fire Eqt. Company requested ARk Pref. Mayor Reid presented the Minutes of the Street & Engineering Committee as information only to the Council. PARKS & RECREATION DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: GENERAL: DEVIATION FROM AGENDA: There being no object ions, Mayor Reid moved on to item (b) at this point and recognized Atty. Ben Rice, to introduce those present directly involved in the Senior Citizens Building Project. Mr. Rice stated that the plans had been underway for about two (2) years. Marie Watson and Jerry Lee were then introduced by Mr. Rice. Mr. Lee addressed the Council with regard to the HUD Funding for the Neighborhood Center which PAGE THREE GENERAL : (D eviation from Agenda-b.) CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 15, 1982 was originally $187,000 .00. He s ai d t he amount had been increased to $400,000.00. Cynthia Alderman of Cromwell Firm, was recognized at this time. She presented a preliminary plot plan showing the placement of the 12,000 sq. ft. proposed building. She stated that the parking lot would have 63 parking spaces. Alderman Abdin moved, seconded by Alderman Williamson to proceed with the proposed building plan and to reallocate the third year HUD Funding Grant accordingly with approval to purchase additional adjoining property, provided there is ample funding. ROLL CALL: Aldermen: Knight, Smith, Francis, Wilson, Durham, Fletcher, Abdin, Williamson, voted AYE. Alderman: Brooks voted NAY. AYE 8. NAY 1. MOTION CARRIED. Mayor Reid referred to item (a) on the Agenda under General as the next item of business. ORDINANCE #678 (City Council #17-82) AN ORDINANCE AMENDING THE 1982 BUDGET OF THE CITY OF JACKSONVILLE, ARKANSAS, AMENDING PERTINENT ORDINANCES OF THE CITY OF JACKSONVILLE, AND FOR OTHER PURPOSES. A 1 derman Durham moved, seconded by A 1 derrnan Wi 11 i am son that Ordinance 678, (City Council #17-82) be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Francis, Durham, Fletcher, Abdin and Williamson voted AYE. Aldermen: Brooks and Wilson voted NAY. Motion received seven (7) affirmative votes, two (2) negative votes. MOTION CARRIED. Ordinance read FIRST TIME by Bertha Tipton. Alderman Fletcher moved, seconded by Alderman Durham that Ordinance 678, (City Council #17-82) be accepted on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Francis, Durham, Fletcher, Abdin and Williamson voted AYE. Aldermen Brooks and Wilson voted NAY. Motion received seven (7) affirmative votes, two (2) negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Fletcher moved, seconded by Alderman Durham, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Smith, Durham, Fletcher, and Williamson voted AYE. Aldermen: Knight, Brooks, Francis, Wilson, and Abdin voted NAY. Motion received four (4) affirmative votes, five (5) negative votes. MOTION FAILED. Mayor Reid stated that ORDINANCE 678 (City Council 17-82) would be on the next Agenda for SECOND READING. Mayor Reid referred to item (c) on the Agenda, Presentation of Solid Waste Study, as the next item of business. He recognized Al Drinkwater who spoke with regard to a report on Solid Waste Study for the Jacksonville area, including the Little Rock Air Force Base. Aldermen: Abdin, Francis and Durham left the room momentarily at 8:10, return- ing at 8:15. Al Drinkwater stated that the best energy market potential was located in the industrial area off the freeway. He did not name any business in particular in the study presentation, only as a, b, c, and d. He said if the system is accepted they would be made known when Phase 11 planning is done. He rioted 3J · PAGE FOUR GENERAL (contin ued ): CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 15, 1982 that the amount of solid waste per day would be approximately sixty (60) or seventy (70) tons in the beginning. He said that one advantage of the small scale facility would be a much lower capital cost. He said the facility could be built on approximately three (3) acres here in the Jacksonville Industrial Area. He projected 1984 as a possible completion date with no complications. The Council expressed desire that Mr. Drinkwater go over the plan with the City Engineer and bring back a proposal with specifics pointed out as to how the City might become a part of the plan. Mr. Drinkwater said that he would have Phase II proposals in approximately sixty (60) to ninety (90.) days to pres.ent to the Council, At this time Mayor Reid recognized Ron Brooks, sponsor of item (d) on the Agenda. Mr. Brooks in turn introduced Mr. Kenneth J. Evans of the Woodbriar Property Owners Association, consisting of approximatley 250 families, who presented a written statement containing the wishes of said association. The request of the association had reference to the removal of a mobile home at 214 Military Road which is in an R1 zoned area. Said request was that Mr. & Mrs. Francis Brown be given two weeks to remove the mobile home from their property and a withdrawal of the reimbursement of $1,500.00 the council had previously agreed to pay the Browns if such is not complied with. At this point ~1ayor Reid informed the Council of a lawsuit filed by Joseph and Mary McLin against the City. The Suit asks that the Chancery court of Pulaski Co. order the City of Jacksonville to enforce its own codes, accord- ing to their attorney. Alderman Williamson moved, seconded by Alderman Brooks to ask th~ Francis Browns to move the mobile home within two weeks from this date or forfeit the $1,500.00 offer by the City for expenses incurred. ROLL CALL: Aldermen: Smith, Brooks, Durham, Fletcher, Abdin and Williamson voted AYE. Aldermen: Knight, Francis, and Wilson voted NAY. MOTION CARRIED. Mayor Reid stated the item (e) on the Agenda as discussion of a Health and Safety Ordinance study. He recognized Mike Abdin who is one of the sponsors of the item. He stated the intent of said ordinance from Bolingbrook, Illinois, was to compare with our present Ordinance and improve our system. Mr. Walt Carney gave a summary of the ordinance and his opinion concerning the stipulations therein. Aldermen: Knight, Smith and Abdin volunteered as a committee to work with Mr. Carney and bring back at a later date a recommendation to the Council concerning said ordinance. Item (f) on the Agenda was withdrawn by sponsor Emma Knight for further study. ORDINANCE 679 (City Council #18-82 ) AN ORDI NA NCE MAK I NG MOBI LE HOMES UN LAWFU L IN SING LE-FAMI LY RES ID ENT IAL DI STRI CTS R-0 and R-1, ADDING 18.24.070 TO THE MUNICIPAL CODE OF JACKSONVILLE, ARKANSAS, AND OTHER PURPOSES. APPOINTMENTS: Alderman Durham moved, seconded by Alderman Abdin to appoint Mr. Glen B~ount to the Sewer Commission. By a unanimous voice vote, the MOTION CARRIED. [ ' PAGE FIVE ANNOUNCEMENTS: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 15, 1982 a. Rebsamen Memorial Hospital Dedication, Sunday Afternoon, July 18, 1982, 1:00 P.M. b. Industrial Development Committee Minutes (Ald. Pkt -Info. Only) ADJOURNMENT: Alderman Fletcher moved, seconded by Alderman Durham to adjourn. By common consent of all Council members, MOTION CARRIED. The Mayor adjourned the meeting at 9:14 P.M. Respectfully submitted, ~~ MAYOR, CITY OF JACKSONVILLE, ARKANSAS Lula M. lE:!ona f 'd CITY CLERK-TREASURER CITY OF JACKSONVILLE, ARKANSAS AGENDA REGULAR CITY COUNCIL MEETING AUGUST 5, 1982 1. INVOCATION: 2. PLEDGE OF ALLEGIANCE: 3 . ROLL CALL: 4. 5. 6. PRESENTATION OF MINUTES: APPROVAL AND/OR CORREC~ TION OF MINUTES: CONSENT AGENDA: (Street Dept.) (Animal Control) (Fire Dept.) 7. WATER DEPARTMENT: 8. SEWER DEPARTMENT: 9. FIRE DEPARTMENT: 10. POLICE DEPARTMENT: 11. STREET DEPARTMENT: 12. PARKS & RECREATION DEPT: 13. SANITATION DEPARTMENT: a. Regular Council Meeting-July 15, 1982. a. Regular Council Meeting-July 1, 1982. b. Special Council Meeting-July 8, 1982. a. Daily Work Record-July 1982 (Rohert Martin) b. Animal Control Record-July 1982 (John New) c. Fire Dept. July Report (Chief Smart) a. Outside City Fire Protection (8605 Jvl Hwy) (Mrs. Lenore S. Speck) (Chief Smart -Mayor Reid) a. 400' North of last light on McArthur b. Street light between 1712 & 1714 Pinion c. Street light 1726 Pinion a. Street light corner of Bellevue Cir. and Bellewood lane (Mayor Reid) a. Budget projections for Sanitation Dept. 14. PLANNING COMMISSION: 15. GENERAL: 16. APPOINTMENTS: 17. ANNOUNCEMENTS: ADJOURNMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 5, 1982 a. Ordinance 680-#19-82 Closing of Neal Street Right-of-way (Bill Owens & Mayor Reid) a. Ordinance 678-il7-82 (1982 Budget Revision) SECOND READING (Mayor Reid) b. Metroplans Co-operative Insurance Coverage (Property Only) (Mayor Reid) c. Discussion concerning Mr. Mills Civil Service Status (Ald. Durham) d. Discussion-Handi~apped Parking Spaces (Ald. Knight) a. CHIEF OF POLICE SE:EJECTI9N (Mayc:>r -.Reid}~ a. 1981 Audit Report of City of Jacksonville, AR b. REIDS-RUN scheduled· OCT 2, 1982 [ l I CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 5, 1982 REGULAR CITY COUNCIL MEETING -COURT ROOM -POLICE & COURTS BUILDING -WEST MAIN STREET -JACKSONVILLE, ARKANSAS TIME: 7:30 P.M. to 8:50P.M. Mayor James G. Reid presiding. CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE: The City Council of the City of Jacksonville, Arkansas, met in Regular Session August 5, 1982 at the regular meeting place of the Council. Mayor Reid called the meeting to order at 7:30P.M. Whereupon, Alderman Gary Fletcher delivered the invocation. Mayor Reid then led the standing audience in the "Pledge of Allegiance to the Flag". ROLL CALL: On ROLL CALL the following members were present: Aldermen: Knight, Smith, Francis, Wilson, Durham, Fletcher, Abdin, and Williamson. Aldermen Brooks and Keaton were absent. PRESENT 8. ABSENT 2. A quorum was declared by Mayor Reid. Others in attendance: Mayor Reid; Shirley Pierce, City Engineers Secretary; Bill Owens, City Engineer; Captain FrankNeeley; City Inspector New; Finance Director Gene Kelley; Paul Groce, City Attorney; other city employees, in- terested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Reid presented the Minutes of Regular City Council Meeting held on July 15, 1982, for study and later action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Durham moved, seconded by Alderman Francis to approve the Minutes of the Regular City Council Meeting of July 1, 1982 and the Special City Council meeting of Juiy 8, 1982 • By a unanimous voice vote, the MOTION CARRIED. CONSENT AGENDA: Alderman Abdin moved, seconded by Alderman Smith to approve the daily work record of the Street Department. ROLL CALL: Aldermen: Knight, Smith, Francis, Wilson, Durham, Fletcher, Abdin, and Williamson voted AYE: NAY 0. AYE 8. NAY 0. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Smith to approve the monthly report of the Jacksonville Animal Shelter which reflected revenue received in the amount of $919.50. ROLL CALL: Aldermen: Knight, Smith, Francis, Wilson, Durham, Fletcher, Abdin and Williamson voted AYE: NAY 0. AYE 8. NAY 0. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Smith to approve the monthly report of the Jacksonville Fire Department which reflected an estimated -fire loss for the month of $59,975~00 ROLL CALL: Aldermen: Knight, Smith, Francis, Wilson, Durham, Fletcher, Abdin, and Williamson voted AYE. NAY 0. AYE 8. NAY 0. MOTION CARRIED. 41 PAGE TWO WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 5, 1982 Alderman Abdin moved, seconded by Alderman Wilson to approve the Outside City Fire Protection request of Mrs. Lenore S. Speck, 8605 Jacksonville Highway. By a unanimous voice vote the MOTION CARRIED. POLICE DEPARTMENT: STREET DEPARTMENT: Alderman Abdin moved seconded by Alderman Knight to approve the Street light requests: a. 400' North of last light on McArthur b. Street light between 1712 & 1714 Leonard(listed in error on Agenda as Pinon) c. Street light 1726 Leonard(listed in error on Agenda as Pinon) d. Street light corner of Bellevue Circle & Bellewood Lane By a unanimous voice vote the MOTION CARRIED. PARKS & RECREATION DEPARTMENT: SANITATION DEPARTMENT: Mayor Reid recognized Bill Owens, City Engineer who spoke to the Council with regard to budget projections concerning a new type system of waste disposal. He related that the Sanitation Depart- ments intent is to borrow from the 1¢ sales tax monies and pay the amount back to fund the project, by 1985. He stated that the payback after the first six month period was projected to be $30,000.00, the next sixth month period to be $60,000.00 and so until the monies are paid back. He pointed out the reduction in salary schedules to the last part of 1984. He menc tioned that the proposals were set up to be phased into at sixth month intervals. He pointed out two areas, Keaton and Stonewall Additions, which will be Phase 1 in the use of the cart system. Alderman Knight moved, seconded by Alderman Durham to go out for bids on Sanitation Department Budget Projections of automated and semi-automated system (the bids being for one commercial type truck and the number of containers to accomodate the commercial business we now have and the two subdivisions, namely Keaton and Stonewall.' ROLL CALL: Aldermen: Knight, Smith, Francis, Wilson, Durham, Fletcher, Abdin and Williamson voted AYE~ NAY 0. AYE 8. NAY 0. MOTION CARRIED. PLANNING COMMISSION: Mayor Reid present?d Ordinance 680 (City Council #19-82). l PAGE THREE CITY OF JACKSONVILLE, ARKANSAS ~:~ REGULAR CITY COUNCIL MEETING AUGUST 5, 1982 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF JACKSONVILLE, ARKANSAS, VACATING AND CLOSING NEAL STREET RIGHT-OF-WAY EAST OF GRAY STREET, OAKVIEW SUBDIVISION, ANNEX #1, IN THE CITY OF JACKSONVILLE I PULASKI CD UNTY I ARKANSAS. Alderman Abdin moved, seconded by Alderman Wilson, that Ordinance 680 (City Council #19-82) be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Francis, Wilson, Durham, Fletcher, Abdin, and Williamson voted AYE. NAY 0. Motion received 8 affirmative votes, 0 negative votes, MOTION CARRIED. Ordinance read FIRST TIME by Shirley Pierce, Secretary to the City Engineer. Alderman Fletcher moved, seconded by Alderman Durham, that Ordin- ance be accepted on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Francis, Wilson, Durham, Fletcher, Abdin.and Williamson voted AYE. NAY 0. Motion received 8 affirmative votes, 0 nega- tive votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Durham moved, seconded by Alderman Smith, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Alder- men: Knight, Smith, Francis, Wilson, Durham, Fletcher, Abdin and hTi lliamson voted AYE. NAY 0. Motion received 8 affirmative votes, 0 negative votes. MOTION CARRIED. Whereupon, Shirley Pierce, City Engineer Secretary, read the Ordinance for the SECOND TIME. Alderman Fletcher moved, seconded by Alderman Abdin, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Francis, Wilson, Durham, Fletcher, Abdin and Williamson voted AYE. NAY 0. Motion . received 8 affirmative votes, 0 negative votes. MOTION CARRIED. Whereupon, Shirley Pierce, City Engineers Secretary read the Or- dinance for the THIRD AND .FINAL TIME. Alderman Smith moved, seconded by Alderman Wilson, that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Francis, Wilson, Durham, Fletcher, Abdin and Williamson voted AYE. NAY 0. Motion received 8 affirmative votes, 0 negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 6 8 0 THIS 5th DAY OF AUGUST, 1982. GENERAL: Mayor Reid introduced Ordinance 678 (City Council #17-82) for SECOND READING. Ordinance read and approved FIRST TIME at Regular City Council Meeting July 15, 1982. AN ORDINANCE AMENDING THE 1982 BUDGET OF THE CITY OF JACKSOmiTLLE, ARKANSAS, AMENDING PERTINENT ORDINANCES OF THE CITY OF JACKSONVILLB, AND FOR OTHER PURPOSES. Alderman Fletcher moved, seconded by Alderman Durham to read the Ordinance for the SECOND TIME. ROLL CALL: Knight, Smith, PAGE FOUR CITY OF JACKSONVILLE 1 ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 5, 1982 Francis, Durham, Fletcher, Abdin and Williamson voted AYE. Alder- man Wilson voted NAY. Motion received seven (7) affirmative votes and one (1) negative votes. MOTION CARRIED. Whereupon, Shirley Pierce, City Engineers Secreatary read the Ordinance for the SECOND TIME. Alderman Wilson left the room at 8:00 P.M. Alderman Smith moved, seconded by Alderman Fletcher to approve Ordinance 678 on SECOND READING. ROLL CALL: Aldermen: Knight, Smith, Francis, Durham, Fletcher, Abdin AND Williamson voted AYE. Alderman Wilson was out of the room when the roll call vote was taken. Motion received 7 affirmative votes, 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON SECOND READING. Alderman Fletcher moved, seconded by Alderman Durham, to suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Francis, Durham, Fletcher, Abdin and Williamson voted AYE. Ald. Wilson was out of the room when the roll call vote was taken. Motion received 7 affirmative votes, 0 negative votes. Whereupon, Shirley Peirce, City Engineers Secretary read the Ordinance for THIRD AND FINAL TIME. Alderman Wilson returned at 8:04. Alderman Fletcher moved, seconded by Alderman Durham, that Ordin- ance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Francis, Durham, Fletcher, Abdin and Williamson ,voted AYE. Alderman Wilson voted NAY. Motion received 7 affirmative votes and 1 negative vote. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 6 7 8 THIS 5th DAY OF AUGUST, 1982, WITHOUT THE EMERGENCY CLAUSE. Metroplans Cooperative Insurance Coverage was discussed for the property of the City of Jacksonville, Mayor Reid introduced Mr. Kelley, Finance Director; Mr. Jason Ruby, with Metroplan and Mr . John Cook with Town & Country Insurance Company to speak with regard to this item. Mr. Kelley stated that the present coverage, for the buildings only, is two million ten thousand dollars with an annual premium of $7,571.00 to Town & Country Insurance Company. He said there would be a savings of about eighteen ( 18%) using Town & Country Ins. Co . under .the present coyerage with,~ de~ucttb) e _of ·$1. 0.00, aa : Present coyerage does not 1nclude Water · & Sewer but does 1nclude P~rk & Rec, assets. · He also said there would be an approximate savings of $4,925.00 annually. He noted that our present coverage is $100.00 deducti- ble and with Metroplan would be $1,000.00 deductible, noting that it is an all risk coverage. He recommended that a Trust Fund be set up, earmarked for insurance, to take care of the deductible [ J PAGE FIVE CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 5, 1982 difference. He stated that Metro plan lO€lked -favorable to him. Alderman Knight moved, seconded by Alderman Wilson to give Mr. Kelley the authority to set up coverage with Metroplan to cover City property assets amounting to two million ten thous~nd dollars which includes Park & Recreation assets but not Water & Sewer and to also take refunds from premiums and put in a Trust Fund for the purpose of Insurance. A voice vote was taken. There was one negative vote. MOTION CARRIED. Mr. Ruby stated that a "statement of values" includes all proper- ties, that the premiums would be due annually and made an explana- tion concerning a pool of funds replinished yearly by each entity, the purpose of said pool to absorb losses of up to a maximum of fifty thousand dollars ($50,000.00) yearly. Mr. Kelley noted that items covered will be listed by name as well as year purchased. Mr. Ruby varified, when asked by Mayor Reid if any of said items in a loss of more than $1,000.00 would be covered by Metroplan, that they would. He stated that the Metroplan contract would not have a premium change for three (3) years. Proposed transition of coverage is September 1, 1982. He noted that the dollar amount deposited into the aggregate fund would vary with payment annually. Civil Service Commission Status of Mr. Ron Mills: Mayor Reid recognized Alderman Durham who spoke with regard to comments made to him concerning Mr. Mills and his participation in a political campaign and remaining on the commission which according to City Attorney Paul Groce is in violation of Arkansas State Statute 19 1601.1. No action was taken by the Council regarding this issue. Handicapped Parking Spaces: Alderman Knight related that there is still a problem in Jackson- ville with the parking spaces being filled by those not handicapped although the spaces are marked for handicapped persons. General consensus was to look into the problem with a possible ordinance governing said issue. APPOINTMENTS: Mayor Reid suggested endorsement of the Civil Service Commissions appointment of Capt. Neeley ev-en though it was not necessary. Alderman Abdin moved, seconded by Alderman Wilson to endorse the Civil Service Commission appointment of Frank Neel~y as Chief of Police of the City of Jacksonville, Arkansas. By a unanimous voice PAGE SIX vote, the MOTION CARRIED. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 5, 1982 It was discussed as to the proper grade and step of Chief Neeley, according to the manual proper grade is twenty-six (26) and step seven (7) which the Coun~il said should be followed. ANNOUNCEMENTS: Mayor Reid announced to the Council that the Joint Auditing Com- mittee had accepted and filed the 1981 General Fund Audit Report of the City of Jacksonville, Arkansas. Item b. Reids Run Mayor Reid asked for comments concerning a proposed run tentatively scheduled for October 2, 1982, in the City of Jacksonville. He stated that at this point in the plans, the City would not be sponsoring the run. There was discussion concerning the City's involvement with regard to Parks & Recreation and the Police Department in the co-ordination of the run. There was no definite action on the announcement. Alderman Durham moved, seconded by Alderman Williamson to adjourn. With full agreement of the Council, MOTION CARRIED. Meeting was adjourned at 8:50. Respectfully submitted, ~~-~ Lu la M. Leonard CITY CLERK-TREASURER ~ G. Reid MAYOR [ CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 19, 1982 1. INVOCATION: 2. PLEDGE OF ALLEGIANCE: 3 • ROLL CALL: 4. 5. 6. 7. 8. 9. 10. 11. PRESENTATION OF MINUTES: APPROVAL AND/OR CORREC- TION OF MINUTES: CONSENT AGENDA: (Police Department) WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: 12. PARKS & RECREATION DEP'l': 13. SANITATION DEPARTMENT: 14. PLANNING COMMISSION: a. Regular City Council Meeting, August 5, 1982 a. Regular City Council Meeting, July 15, 1982 a. Monthly Report -July -(Chief Neeley) a. Traffic Control on Bailey Street (Ald. Durham) b. Street Light Summary (Ald. Wilson) a. ORDINANCE 681 (C/C #20-82) Rezoning (Corner of Blakely-Mayfair Roads from R-0 to R-3) (Mayor Reid) b. ORDINANCE 682 (C/C #21-82) Rezoning (First United Methodist Church from R-1 to C-2) (Mayor Reid) c. Ordinance 683 (C/C #22-82) Rezoning (Northside Church of Christ from R-0 to C-1) (Mayor Reid) .CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 19, 1982 14. PLANNING COMMISSION: (Continued} 15. GENERAL: 16. APPOINTMENTS: 17. ANNOUNCEMENTS: ADJOURNMENT: d. a. b. c. Neal Street Closing Informa- tion Only DISCUSSION: City's Financial status(~ayor Reid} DISCUSSION: Duplex's driveway onto ~ Highway 161 near Stone- wall Drive (Ald. Knight} Selection of Consultant for CDBG Program Third Year Funding (Ald. Keaton} d. Private Waste Collection Service (Information in book form} Ald. Williamson & Keaton e. Review presentation of Final Plans (Elderly Activities Bldg Project} (Mayor Reid} ( CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 19, 1982 REGULAR CITY COUNCIL MEETING -COURT ROOM -POLICE & COURTS BLDG. WEST MAIN STREET-JACKSONVILLE, ARKANSAS~ TIME: 7:30-9:15 P.M. Mayor James G. Reid presiding. CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE: The City Council of the City of Jacksonville, Arkansas, met in Regular Session, August 19, 1982, at the regular meeting place of the Council. Mayor Reid delivered the invocation upon opening the meeting at 7:30 P.M. He then led the standing .audience in the "Pledge of Allegiance to the Flag". ROLL CALL: On ROLL CAtL the following members were present: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. PRESENT 10. ABSENT 0. A quorum was declared by Mayor Reid. Others in attendancewere Paul Groce, City Attorney; Bertha Tipton, Mayor's Secretary; Bill Owens, City Engineer; Frank Neely, Chief of Police; Shirley Pierce, Secretary to City Engineer; John New, City I -nspector; other City department he~ds, employees, inter- ested citizens and the press. PRESENTATION OF MINUTES: Mayor Reid presented the Minutes of Regular City council Meeting held on August 5, 1982, for study and later action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Mayor Reid asked for approval of the Minutes of July 15, 1982 Regular City Council Meeting. Alderman Knight asked since item b. page 14 might be discussed that the approval of the minutes be delayed. The request was granted. CONSENT AGENDA: Alderman Abdin moved, seconded by Alderman Durham to approve :the monthly report of the Police Department submitted by Chief Frank Neely which relected Fines and Bond Forfeitures in the amount of $25,,918.30, Miscellaneous Payments , in the amount .of :$112.00 making a total collected cf $26,030.30 in the month of July. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson voted AYE. NAY 0. AYE 10. NAY 0. MOTION CARRIED. WATER DEPARTMENT: .. SEWER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: PAGE 'IWO DEVIATION FROM AGENDA: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 19, 1982 At this point, Mayor Reid introduced Ben Rice who in turn intro- duced Marie Watson, Director and Board Members of the :Elderly ,, Activities Program. Mr. Rice recognized Mr. Fred Miller who gave a sltde presentation of the Elderly Activities Facility tb be built. He pointed out the different etitrances, noted the parking areas .and stated that it would accomodate ninety (90) cars plus five (5) handicapped parking spaces. ·He said there would be a walk around the perimeter of the building~ .He gave the floor space as 11,880 sq .. ft. pointing out the· loca·tion of different rooms within the building and their purpose. He also stated that a banquet or recreation room would accomodate four hundred fifty (450) people. Construction is targeted to begin the end of October, 1982, the estimated cost being $404,000.00. Mr. Rice handed out a budget proposal to the Councilmen ·which reflected di~tribution of monies for the project. A discussion followed concerning whether or not there had been error infollowing ·rules and guidelines governing the use of the Hud funding. Mayor Reid stated that a breakdown of funds will be made available by the next Regular Council Meeting concerning the Hud Funding. Alderman Fletcher thanked Mr.· Miller for coming ·and commended him for his presentation and expressed his pleasure in the thought of such an addition to the City of Jacksonville. Alderman Knight moved, seconded by Alderman Durham to accept this presentation given by Mr. Fred Miller. General consensus was that the motion was not needed and Alderman Knight withdrew the motion there being no action required. STREET DEPARTMENT: a. Traffic aontrol on Bailey Street Mayor Reid recognized Alderman Durham who expressed the concern of some ot the residents along Bailey· St.· with regard to excessive speed on the street. He made mention that a lettex from Chief Neely nad been sent to the City Engineer requesting that the speed limit be lowered to twenty-five (25) mph for thirty (30) mph. He also said that an investigation by the City Engineering Dept. in- dicated possibly more control at the present speed limit would help to eleviate the problem. Alderman Durham stated that he favored the five mile per hour decrease in the speed limit regulation. Mr. Shirk, a resident on Brewer St., asked instead for the place~ ment of two stop signs along Bailey St. j PAGE THREE .5'-0 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 19, 1982. Mr. Walt Carney, part of the investigating team, stated that the stop signs defy all principles of traffic control. He said that a manual regarding trafficcontrol for the whole United States had been used in relation to this problem. He noted that Bailey St. has the classification of a collector street.-He said the Engineering Depart'ment woul'd be opposed to fotir-way traffic ·· stops, but that it would not be o~posed to lowering the speed limit. He said in his opinion the s 'peed on Bailey is excessive. Alderman Abdin left the room momentarily at 8:08 P.M. Policies of the Police Dept. with regard to the point of tolerance con~erning citations was discussed at this point. Chief Neely said in the findings of the officers report concerning Bailey St., only one car exceeded the speed limit. He said warning tickets are given at the discretion of the officer and he felt there had to be a level of tole~ance. He agreed to bring a report of traffic control on Bailey St., to the Council at the next regular meeti'ng. b. Street Light Summary Alderman Wilson pbsed a question conerning a ninety-one (91) per- cent ihcrease according to the street light report sine~ 1975. City Engi·neer Bill Owen·s stated that a report from Arkansas Power &'Light Co., from the year 1979 to this time shows a total of 790 lamps and street lights and since 1979 an approximate .. · ·twenty (2a) or thirty (30) lights per year have been added. Acco~dirig to the street light report our expenditures for that year were $35,000.00 with a projected figure £or 1982 of $42,000.00. He stated that in 1979 the cost per 100 watt lamp was $2.05 and at this time is $2.65.· Fuel adj~stments and other things are added to this he said. Alderman Wilson'1 voiced· that there might need to be a possible revi- sion of the ordinance with regard to street lights. PARKS & RECREATION DEPARTMENT: '· SANITATION DEPARTMENT: PLANNING COMMISSION: a. Ordinance 681 (C/C #20-82) Rezoning (Corner of Blakely-Mayfair Roads from R-0 to R 3) At this time Mayor Reid introduced ORDINANCE 681 (City Council ·#20-82) to the governing body. ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSON- VILLE, ARKANSAS, (GENERAL LOCATION: CORNER OF BLAKELY-MAYFAIR RDS): AMENDINGORDINANCES ·NUMBER 213 AND 238 OF THE CITY OF JACKSONVILLE, Sl PAGE FOUR ARKANSAS: AND FOR OTHER PURPOSES. CITY OF JACKSONVILLE_, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 19, 1982 Alderman Smith moved, seconded by Alderman Wilson, that Ordinance be placed on FIRST READING: ROLL CALL: Aldermen: Knight-, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Abdin, Keaton-and _ Williamson voted AYE. NAY 0. Motion received ten (10) affirmative, votes and 0 negative votes. MOTION CARRIED. Ordinance read FIRST TIME by Bertha Tipton, Mayor Reids Secretary. Alderman Knight moved, seconded by Alderman Wilson, that·: Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Abdin, Keaton and:· Williamson voted AYE. NAY 0. Motion received ten (10) ten -affirm- ative votes, 0 negative votes.-MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Kea,ton; moved, s-econded by Alder-man Abo in, to -suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Alder- men: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Abdin,-Keaton, and Williamson voted AYE. NAY 0 Motion received . ten ( 10) affirmative votes, 0 negative votes. MOTION CARRIEDc. Where- upon., Bertha Tipton, Mayor Reio' s secretary read :the Ordinance for the SECOND . TIME.· -- Alderman · Fletcher moved-,. seconded by.; Alderman Durham, . to ;further suspend ·the -rules and place the Ordinance on THIRD AND FINAL READ- ING. ROLL CALL: Aldermen: Knight, Smfth, Brooks, Francis, Wilson, Durham, Fle-tcher, Abdin, Keaton and Williamson voted AYE. NAY 0. Motion received ten (10) affirmative votes 0 negative votes. Whereupon, Bertha Tipton read the Ordinance for THIRD AND FINAL TIME. Alderman Fletcher moved, seconded by Alderman Smith, that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Abdin, Ke-aton and Williamson voted AYE. NAY 0. Motion received ten (10) affirmatives, 0 negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 681 THIS 19th DAY OF AUGUST, 1982. (EMERGENCY CLAUSE NOT AFFIXED. ORDINANCE EFFECTIVE THE 19th Day OF-SEPT., 1982) b. Ordinance 682 (C /C #21-82) Rezoning (First UNITED METHODIST CHURCH From R l to C-2) At this time Mayor Reid introduced ORDINANCE 682 (City council #21-82) to the governing body. AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACK~ SONVILLE, ARKANSAS, (GENERAL LOCATION: FIRST .UNITED METHODIST CHURCH 220 WEST · MAIN): AMENDING ORD[NANCES NUMBER 213 OR THE-CITY OF JACKSONVILLE, ARKANSAS: AND FOR OTHER PURPOSES. r I [ PAGE FIVE CITY OF JACKSONVILLE~ ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 19, 1982 Aldermari Fletch~r moved, seconded by Alderman Sciith, that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilsdn, Durham, Fletcher, Abdin, Keaton and Williamson voted AYE. NAY 0. Motion received ten (10) affirmative votes, 0 negative votes. MOTION CARRIED. ORDINANCE read FIRST TIME by Bertha Tipton. Alderman Durham left the room at 8:36P.M. Alderman Wilson m6ved, sec·onded by Alderman Abdin, that Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen: Knight·, Smith, Brooks, Francis, Wilson, Fletcher, Abdin, ·Keaton and Williamson vdted AYE. NAY 0. Alderman Durham was out .of the room. Motion re- ceived'.nine (9) affirmative votes, and 0 negative votes. ORDINANCE ACCEPTED ON 'FIRST READING. Aldeiman Fletche~ moved, s~conded by Alderman 'Abdin, to stispend the rules and piace the . Ordinan'ce on SECOND READING. · ROLL CALL: Alder- men: Knight, Smith, Brooks, Francis, Wilson, FletchEr, Abdin, Keaton and Williamson voted AYE. NAY 0. Alderman Durham was out of the room when the roll call vote was taken. Motion 'received 9 affirmative votes, 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton read the Ordinance for the SECOND TIME. Alder~a~ Abdin moved, seconded by Alderman Fletbher, to further suspend the rules and place the Ordinance on THIRD AND FINAL 'READ- ING. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilso~, Fletcher, Abdin, Keaton and Williamson votea AYE. NAY 0. Alderman Durham was out of the roo~ when the roll call vote 0as taken. Motion received nine (9} affirmative votes,·O negative votes~ MOTION CARRIED. I I Alderman Du~ham retUrned to the· room at 8=40 P.M. ·' .... . .I Alderman Fietcher moved, sebonded by Alderman -Smith that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson voted AYE. NAY 0. Motion received ten (10) affirmative votes, 0 negative vo·tes-. MOTION CARRIED. · ORDINANCE APPROVED & ADOPTED AND NUMBERED 682 THIS 19th DAY OF AUGUST~· 1982. EMERGENCY CLAUSK NOT AFFIXED. ORDINANCE EFFECTIVE THE 19th DAY OF SEPTEMBER, 1982. c. Mayor Reid introduced ORDINANCE 683 (City Council #22-82) to the governing body. AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACK- SONVILLE, ARKANSAS, (GENERAL LOCATION: NORTHSIDE CHURCH OF CHRIST, NORTH FIRST STREET, AND HIGHWAY 161) ; AMENDING ORDINANCES NUMBER 53 PAGE SIX CITY OF JACKSONVILLE; ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 19, 1982 213 AND -238 OF THE CITY. OF JACKSONVILLE, ARKANSAS: AND FOR OTBER PURPOSES. Alderman , Durham moved,_ seconded by Alderman Wilson, that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher~ Abdin, Keaton. and Williamson voted AYE. NAY 0. Motion received ten (10) affirmative votes, b negative votes. MOTION CARRIED. Ordinance was read FIRST TIME by Bertha Tipton. Alderman -Durham moved, seconded by Alderman Wilson, that Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, BroGks, Francis, Wilson, Durham, Fletcher, ·Abdin, Keaton and Williamson voted AYE. NAY 0. Motion received ten .(10)· affirmative votes, 0 negative .votes. MOTION CARRIED~ ORDINANCE ACCEPTED ON FIRST READING. Aldermam Smith moved, seconded by Alderman Francis to suspend the rules and place the Ordinance on SECOND READING. -.ROLL CALL:; Alder- men: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Abdin; Keaton and Williamson voted AYE. NAY 0. Motion received ten (10) -affirmative votes~ 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton read the Ordinance for the SECOND TIME. Alderman Smith moved, seconded by Alderman Durham, to further sus- pend the ,rules · and _ place the . Ordinance on THIRD AND FINAL -READING. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilson, ,Dur- ham, Fletcher, Abdin, Keaton and Williamson voted AYE. NAY 0. Motion received ten (10) affirmative vote.s, :0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton read the Ordinance for THIRD AND FINAL TIME. Alderman Durham moved, seconded by Alderman Smith, that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson voted AYE. NAY 0. Motion received ten (1.0) affirma.,- tive votes, _O .negativ:e -votes. MOTION CA~RIED. ORDINANCE o.APPROVED -& ADOPTED AND NUM BE RED 683 TH IS 19th DAY OF AUGUST, 1982. EMERGENCY CLAUSE NOT AFFIXED• ORDINANCE EFFECTIVE THE 19th DAY OF SEPTEMBER, 1982. d~ Mayor Reid stated that the Neal Street Closing item would be on the next agenda following proper · publication in the local news- paper. GENERAL: a. Mayor Reid stated that Mr. Gene Kelley had already begun work on the City's financial status which he said -will lile presented to the Council at the next regular meeting. b. Mayor Reid recognized Alderman Knight to speak with regard to [ PAGE SEVEN CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 19, 1982 the discussion concerning a driveway onto Highway 161 for duplexes in the Stonewall Subdivision .. She stated that she felt that a clarification should be made with regard· to Council action con- cerning committee reports on the Agenda. · Paul Groce, City Attorney, stated that receiving minutes does not mean approval with regard to the Council. Reference was made to Ordinance 613, Section 12.24.030 with regard to the action of the Street and Engineering Committee concerning the driveway under discussion. Chairman Betts from the Planning Commission, stated that the d~iveway on high~ay 16l.was introduced ae a : non-agenda item on August 9th, -1982 by one of the commissioners. Additional members of the Planning Commission desired that the matter be looked into more . closely. He also made mention that City Engi.neer Owens ha-s agreed to present to the Commis~ion a written account of the. ~~quence of events in the processing of the paper work concerning the driveway. He said the item would be on the next Planning Commission Agenda. He said the Commission would draft a letter to the Council if they find error in the handling of the driveway. No formal action was taken on the item. c. Constiltant for CDBG Progr~m (Third Year funding} . · · Mayor Reid introduced this item of busine~s requesting the author- ity to select the best price proposal with an option to negotiate with the Central Arkansas Planning and Develop~ent District wi~hout any cost at all to the City provided it :is available. Alderman. Keaton moved, seconded by Alderman Durham to give Mayor Reid and City Engineer:,owens th~ authority to go into contract with Beltap Inc., at the bid price of $4,800.00 or the Planning and Development District without any cost if the funding is avail- able, the committee making the final decision. By a unanimous voice vote the MOTION CARRIED. d. Private :Waste Collection Service Mayor Reid recognized Alderman Joe Williamson who presented an alter- native plan of waste collection for the city. Mr. Jimmy Douglas, introduced by Alderman Phil Keaton, explained his system of opera- tions which would include commercial and residential pick-ups. He mentioned Benton, Malvern, Lonoke, Humphrey, England, Coy, Cammack Village and a couple of other small places where he now is operat- ing a wast~ collection system. A discussion of the cost of carts followed. Mr. Douglas stated that he does not supply carts in his system of collection~ only service. He said he supplies once or twice a week pick-up. PAGE EIGHT ·CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 19, 1982 Contract documents ·and specifications for solid waste collection used by Mr. Douglas are under study by the Council. e. Presentation of Final Plans (Elderly Activitie~) This item was discussed as Deviation In ~genda aforementioned. At this point Alderman Knight moved, seconded·by'Alderman Durham to place on the Agenda for discussion a zoning problem with regard to Edgewood Subdi~isioh~ ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Abdin, Keaton, and Williamson voted AYE. NAY 0. MOTION CARRIED. Alderman Knight introduced the spokesman for Edgewood resid.ents, Mr. Lowery,. who stated that ·he thbught he w~s livih~ in a subdivi- sion zoned ~-1 but that he had learnedthat Block 1 of thatsubdi- vision is zoned c~2. Be fuentioned that to his knowledge the -owner of that property had been before · the Planning Cofumission three times with a request .to rezone the property with denial each time. He requestad clarificatibn of filing of ~mmendments and the Bill of Assurance to the properties. City Engineer Bill Owens spoke with regard to.Ordinance 213 passed in April of 1969 at which time the zoning map showed the area under discussion as C-2. He said in the records that he had re- searched he had found no ordinance changing this property from C-2 to anything else. He said that -.all maps in his office show the port-ion where Bob Stender Is Insurance Office is,· to be C-2. City ~ttorney Paul Groce wa& asked to research the issue and advise the Council at a later date. DEVIATION IN AGENDA: Alderman Abdin moved, seconded by Alderman -WiL~on to approve the minutes of the Regular Council Meetin~-July 15, 1982, as submitted. By a unanimous voice vote; the MOTION CARRIED. ADJOURNMENT: Alderman Keaton moved, seconded by Alderman Abdin to adjourn. With common consent of all present, the meeting was adjourned at 9:15P.M. Re.spectfully submitted, ~~e~~ City Clerk-Treasurer ,/James G. Re·i d Mayor l CITY OF JACKSONVILLE, ARKANSAS A G E N D A REGULAR CITY COUNCIL MEETING SEPTEMBER 2, 1982 1. OPENING PRAYER: 2 . ROLL CALL: 3. PRESENTATION OF MINUTES: Regular City Council Meeting Aug. 19, 1982 4. APPROVAL AND/OR CORRECTION OF MINUTES: Regular City Council Meeting Aug. 5, 1982 5. CONSENT AGENDA: (STREET DEPT:) 6. WATER DEPARTMENT: 7 . SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9 . POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & RECREATION DEPT: Street Light Request (Vicinity 1012 and 1101 Lehman) Mayor Reid a. Request to go out for bids (Ald. Durham) (7 mobile car radios, 4 pagers, 1 encoder) b. Report on Bailey St.-Chief Neely (Mayor Reid) a. Projects for Balance 1982 Street Funds (Mayor Reid) 12. SANITATION DEPARTMENT: Discarded Vehicle Tires (Mayor Reid) 13. PLANNING COMMISSION: a. ORDINANCE 680 (City Council #19-82) (Closing Neal St. Right-of-way East of Gray) (Mayor Reid) b. Report -Edgewood Subdivision (Paul Groce) 14. GENERAl; a. Discussion-Seek proposals for 1982 AUDIT 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT (Mayor Reid) b. Eo~munity Development Report (Mayor Reid) c. Report-McLinn-Brown Lawsuit (Paul Groce) d. Report-Lawsuit on sales tax (Paul Groce) e. Financial Status Report -Mr. Kelley (Mayor Reid) (Aldermens Packet only) a. Public Hearing -CDBG 3rd Year Application (Tue s. Sept. 7,-Wed. Sept. 8, 6:30) b. Public Hearing -Sewer Dept. (Mond ay Sept. 13, 7:00 P.M. AP&L Ready Roo~1) c. Fire Dept. participation -Jerry Lewis Telethon (City Hall Sun. Sept. 5, 4:00 P.M. Mon. Sept. 6) d. HOLIDAY -LABOR DAY -MONDAY SEPT. 6, 1982 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 2, 1982 REGULAR CITY COUNCIL MEETING-COURT ROOM-POLICE & COURTS BLDG. WEST MAIN, JACKSONVILLE, ARKANSAS~TIME: 7:28 P.M. -9:00P.M. Mayor James G. Reid presiding. CALL TO ORDER : INVOCATION: PLEDGE OF ALLEGIANCE: The City Council of. the City of Jacksonville, Arkansas met in Regu- lar Session, September 2, 1982~ at the regular meeting place of the Council. Alderman Gary Fletcher delivered the invocation after which Mayor Reid led the standing audience in the "Pledge of Alle- giance to the Flag". ROLL CALL: On ROLL CALL the following members were present: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Abdin and William- son. Alderman Keaton was absent during the meeting. PRESENT 9. ABSENT 1. Mayor Reid declared a quorum. Others in attendance were City Attorney Paul Groce, City Engineer Bill Owens, City Finance Director Gene Kelley, Bertha Tipton, Mayor Reid's secretary, Depart- ment Heads and employees of the City, as well as members of the press. PRESENTATION OF MINUTES: Mayor Reid presented the Minutes of Regular City Council Meeting held on August 19~ 1982, for s~udy and later action ·at th~ next Regular City Counc~l Meeting. APPROVAL AND/OR CORRECTION OF MI NUTES: Mayor Reid asked for approval of the Minutes of August 5, 1982, Regular City .co~ncil Meeting as corrected. Alderman Smith moved, seconded by Alderman Durham to approve the Minutes of August 5, 1982, Regular City Council Meeting. By a unanimous voice vote, the MOTION -CARRIED. CONSENT AGENDA: Alderman Fletcher moved, seconded by Alderman Knight to approve the request for a street light in the vicinity of 1013 and 1101 Lehman Street. ROLL .CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Abdin and Williamson.voted AYE. NAY 0. MOTION CARRIED. WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: Alderman Abdin moved, seconded by Alderman Durham to honor the re- quest to go out for bids for seven (7) car radios, four (4) pagers and one (1) encoder. sr PAGE 'IWO ClTY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 2, 1982 Discussion: Chief Neely stated that the radios are items;.but that the pagers and the encoder are not. that the cost would be approximately $11,000.00 for equipment above mentioned. replacement He explained all the Mayor Reid said the bid is for lease purchase plan explaining that the $11,000.00 was not in the 1982 budget; also stating that the balance owed could be budgeted in 1983. Chief Neely noted that $2,600.00 had already been spent this year on repairs for equipment. Alderman Wilson questioned the lease purchase plan if there is dire need for the equipment. He favored taking the monies from other funds, if necessary. He said he felt the council had not been informed properly about equipment that the Police needed. Alderman Durham explained that some of the policemen (10 to 12 officers), had purchased some equipment as their own for their convenience. Question was called for by Alderman Knight. Mayor Reid restated the motion: to honor · the request to go out for bids for (7) radios, (4) pagers, and (1) encoder on lease purchase plan. A voice vote was taken. Alderman Wilson voted no. MOTION CARRIED. Alderman Wilson asked if a cash price would be asked for along with the lease purchase quote. Mayor Reid stated that it could be and Aldman Wilson said he would vote· y-es if such was done. Mayor Reid said .that both quotes would be asked for in the bidding. Mayor Reid made mention of the report · on Bailey Street with regard to possible excessive speed. He commended Captain Dailey and Chief Neely for the report and stated that no action seemed needed on the subject. STREET DEPARTMENT: · A. Projects for balance of Street Funds. A report from the Street Department and Mr. Kelley, Finance Director reflected that a possible $117,000.00 would be available for use in 1982 projects. There was discussion concerning the Redmond Road project which Mayor Reid said _would be in the next letting by the State Highway Department after October. Bill Owens, City Engineer said that if the $117,000.00 is spent as suggested in the report the Redmond Road project would be delayed until next year. I PAGE THREE CI,'!'X OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETI;TG SEPTEMBER 2, 1982 Mayor Reid stated that $12,000.00 in the report is designate 3 for the Redmond Road pLoject for the two railroad crossings. He said our part of the project is approximately $65,000.00 less the $12,000.00 cutting the amount down to $53,000.00. He said that November letting of bids and, at the earliest, con- struction in December indicated that the whole project would not go this year. There was discqssion concerning the slurry seal allocation for 1982 which Bill Owens, City Engineer stated was projected to be $76,000.00. He stated that taking $36,000.00 out of the fund would make a ten (10) or twelve (12) year program out of what was hoped to be a six (6) year program. Mayor Reid said that the three mill road tax now on the ballot, hopefully, would enable the city to do what had been proposed earlier in the year. Harold Street drainage work and priorities of ·other proposed pro- jects were discus~ed by the Council members. City Engineer Owens stated that the slurry seal work would need to be done in the next month or so due to cold weather. Alderman Abdin moved, seconded by Alderman Wilson to go ahead with the original plan to spend $76,000.00 on slurry seal project as in- dicated in the budget. By a unanimous voice vote, the MOTION CARRIED. B. Discussion -Priorities of Sidewalks Mayor stated that this project probably could not be done until November. After a short discussion, common consent of the Council was to let the Street and Drainage Committee bring back a proposal for the $41,000.00 remainin9 balance of Street Department funds with regard to where it should be spent. PARKS & RECREATION DEPARTMEN T: SANITATION DEPARTMENT: Mayor Reid stated that an individual had offered to let vehicle tires be taken to his property without any cost at all. P l .ANNI NG COMM ISS ION: a. Mayor Reid introduced Ordinance 680 (City Council #19-82) to the counci 1. {,o PAGE FOUR CITY OF JACKSONVILLE, ARKANSAS REGULAR .CITY COUNCIL MEETING SEPTEMBE~ 2, 1982 AN ORDINANCE OF THE ~ITY COUNCIL OF THE CITY OF JACKSONVILLE, ARKANSAS, VACATING AND CLOSING NEAL STREET RIGHT-OF-WAY EAST OF GRAY STREET, OAKVIEW SUBDIVISION, ANNEX #1, IN THE CITY OF JACK- SONVILLE, PULASKI COUNrY, AR=KA~N==SA~S~·------------------------------- Alderman Durham moved, seconded by Alderman Wilson, that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Abdin and Williamson voted AYE. NAY 0. Motion received nine (9) affirmative votes, 0 negative votes. MOTION CARRIED. Ordinance was read for the FIRST time by Bertha Tipton. Alderman Smith move~, seconded by Alderman Durham, that Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Abdin and Williamson voted AYE. NAY 0. Motion received nine (9) affirmative votes, 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READ- ING. Alderman Fletcher moved, seconded by Alderman Abdin, to suspend the rules and place the Ordinance on SECOND READING. ·ROLL: Aldermen: Knight, Smith, Brooks, Wilson, Durham, Fletcher, Abdin and William- son voted AYE. NAY 0. Motion received eight ~8) affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton · read the Ordinance for the SECOND TIME. Alderman Francis left the room at 7:59 and did not vote on the above motion. Alderman Fletcher moved, seconded by Alderman Durham, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Brooks, Wilson, · Durham, Fletcher, Abdin, and Williamson voted AYE. NAY 0. Motion received eight (8) affirmative votes, 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton read the Ordinance for THIRD AND FINAL TIME. Alderman Fletcher moved, seconded by Alderman Durham, that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Brooks, Wilson, Durham, Fletcher, Abdin and Williamson voted AYE NAY 0. Motion received eight (8) affirmative votes, 0 negative votes. MOTION CARRIED. Alderman Francis returned at 8:03 P.M. ORDINANCE APPROVED & ADOPTED AND NUMBERED 6 8 0 THIS 2nd DAY OF SEPTEMBER, 1982. b. Report -Edgewood Subdivision Paul Groce, City Attorney was recognized by Mayor Reid. He said the issue concerning Edgewood Subdivision was not one of law but PAGE FIVE fact. DEVI AT I ON IN AGE NDA : CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 2, 1982 Mayor Reid moved on to the next :item of business at the request of an unidentified property owner in the Edgewood SubdiVisidh dbe to the absence at the moment of Mr. Charles Lowery, who was to represent the property owners. GENERAL: DEVIATION IN AGENDA: b. Community Development Report Mayor Reid made reference to deleted items from the original pro- posed grant application with regard to third year funding and pro- posed changes as requested by the Council at the August 19, 1982 Regular Council Meeting. He said that Public Hearings would be held and that a letter had been written to HUD asking them to consider the latest change. He also stated that in an answer from HUD in written form they suggested that the Pulblic Hearings would be a good idea whether needed or not just in case revisions in the third year funding were required. There was discussion about the use of second year funding for third year expenses. Mayor Reid stated that they were left over furids that can be used for administration. City Engineer Owens stated that Council approval July 15, 1982 concerning administratidn ·and other costs was found not to be workable thus making necessary the present adjustments. Mayor Reid made reference to the Oringinal Street Improvements of $200,000.00 noting alteration to $62,000.00 in the adjusted pro- posal. City Engineer Owens stated that curb and gutter in the Laurel and Cherry Street area is sacrificed by the change in the proposal and any drainage work connected with that particular item. Tony Ply of Community Development stated that there is enough money to get within four homes of the original goal which was fifty-seven (57) as applied fot in the first grant with the three (3) ye~r proposal. He said that the approximate construction cost ·per hbuse is $9,000.00 Mayor Reid stated that second year funding !of $150,000.00 is still being worked with according : to a two · 02) ·year alldwance by HUD for the . completion of projects noting progress reports to HUD on -said projects which have been made. Mayor stated that we will get third year funding which has already been approved by HUD. He said as of the last Council meeting in August there was approximately $167,000~00 in Rehab~ and that we PAGE SIX CITY OF JACKSONVILLE, A~ANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 2, 1982 had already received $150,000.00 from the third year funding. Tony Ply explained that solicitations are being ma~e to get people to accept the program from HUD. No action ·was required .on this item of business. Alderman Durham left the room momentarily at 8:15~ DEVIATION IN AGENDA: PLANNING COMMISSION: b. Report -Edgewood Subdivision Paul Groce, City _Attorney, stated as previously ·in the foregoing minutes that this is not a question of law but a question of fact. He said there is no conflict as far as the City's legal position. He made mention of a'Bill of Assurance for Edgewood Subdivison from the fifties (SO's) arid the changes that had be$n made by the property owners . in 1968 by · fifty-one (51) percent. He said he would question the legality of a change in the Bill of Assurance with regard to commercial and residential. He said in .the original Bill of Assurance the year 2000 AD is given as the earliest date for changes in said _ Bill. He said that as a gener~l :rul~ Bills of Assurance are enforced by the property owners among themselves. He stated that according to information he had received from the City Engineer that the building sets partially on Lot 2 illegally, not having been rezoned. Mr. T. P. White was recognized and stated that he was not tepre- senting either side in the issue. He stated that there was a Public Hearing with an Ordinance passed in proper order regarding zoning with publications in the local paper at the time. He said the problem at the time Metroplan came i~ was too many non conforming uses in the city. He named John Harrington as representative from Metroplan who worked with the city in zoning endeavors at the time. He said that the study was concluded in the early part of 1969 and led to the passage of Ordinance 213. He made reference to the official zoning map of the city in January of 1969 showing the parcel of land in question as being zoned C-2. He said to his knowledge th~ map was published in the paper and · attached to Ordinance 213. City Engineer Owens stated that there is no specific Ordinance :teioning the parcel of land in question: that it is included in Ordinance 213 which is considered a blanket reworking of the whole City zoning. Mr. Charles Lowery read exerpts from a Bill of Assurance of Edge- wood Subdivision filed October 8,· 1954 with reg.ard to changes in the Bill. It stated that seventy-five (75) percent of the property owners would be required for any changes in the Bjll of Assurance. PAGE SEVEN ' CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 2, 1982 He msntioned another Bill of Assurance filed by Mr. Charles Drummond whtch dropped the per·centage to fifty-ohe (51)-. There was discussion concerning there being no Lot #1 as of ·now · and whether the building in question is partially on property owned by the State Highway Department. Alderman.Durham moved, seconded by Alderman-Smith to send the Edge- wood issue to ·the Planning Commission for clarification. Paul Groce recommended that the Mayor as executive Officer make the decision concerning the Edgewood Subdivision issue. Mayor Reid said that if Alderman Durha~ withdre~ the motion he would recommend that the parties involved including the City Engineet Mr. T. P. White, Mr. Charles Drummond, Mr. Charles Lowery, Paul Groce, City Attorney and himself meet together to work out details in $Olving the issue within the week. Alderman Durham withdrew the motion. DEVIATION IN AGENDA: a. 1982 AUDIT PROFOSALS Alderman Fletcher moved, seconded by Alderman Abdin to give Mr. Kelley the authority to seek proposals for the 1982 Audit. By a unanimous voice vote the ~'lOTION CARRIED. c. McLinn-Brown Lawsuit Paul Groce, City Attorney said there had been no action taken as yet on the issue in the lawsuit. He recommended that the city address the issue setting l.ip guidelines on the mobile horne ·issue with regard to rules and regulations looking at all variables. A ·committee was formed of Aldermen: Emma Knight, Marshall Smith, Gary Fletcher and Larry Wilson to get work going on the mobile home issue. It was suggested to include at least two members from the Planning Commission to aid the Council members plus City Engineer Owens and City Attorney Paul Groce. •" \ I ' f d. Lawsuit on Sales Tax. Paul Groce, City Attorney stated that he only wanted to make the Council aware of the lawsuit. He said he did not think it was a lawsuit with much merit but noted that a very reputable law firm is representin,g them. e. Financial Status Report Mr. Kelley stated that the Sanitation Department is definitely in PAGE EIGHT CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 2, 1982 the black and with regard to ·general fund the city is ' exactly where it was last year. He made reference to charts .whiqh showed in December of 1974 a cash balance in the general fund of $510,000.00 which has moved down to-December 31, 1981 to a ' cash situation- of $55,000.00~· He noted that the accounts receivable situation stayed the same for a long ti~e but has gradually b~come a rather large item. He mentioned that revenue sharing had come into the accounts receivable in the last few years. The chart showed financial activity of the city from 1974 !up Jto how ~e said, stating 1977-78 as the weakest years and that the city is stronger in relativity now than those weaker years. He ·stated that the Street Fund is definitely up and that the Park Fund since 1976 has had a positive fund balance. He stated fixed assets which have increased from one-half million in 1974 to one and otie-half million at the present time.· He stated that Fire & Pension Fuhds have maoe much progress. Mayor Reid pointed out that the budget in comparison is changed from one (1) million to three (3) million dollars, and that January 1, 1982 fund balance is $202,000.00. ANNOUNCEMENTS: a. Public Hearing CDBG 3rd Year Appreciation (Tuesday, September 7th-W9dnesday 8th, 6:30P.M.) .- b. Public ~earing-SeWer Department Monday, September 13, 7:00 P.M~ -A P & L Ready Room) c. Fire Department Participation -Jerry .Lewis Telethon (City Hall-Sunday, September Sth-4:00 P.M., Monday, September 6th) d. HOLIDAY-LABOR DAY -Monday, September 6th, 1982. Alderman Fletcher moved, seconded by Alderman Abdin to adjourn, by common consent of all members, the meeting was adjourned at 9:00PM. Respectfully submitted, ~~--~ Lula M. Leonard CITY CLERK/TREASURER Af:t~A /d ames ·G. Reid MAYOR r . CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY _COUNCIL ~ETING September 16, 1982 1. !NVOCATION: 2. PLEDGE OF ALLEGIANCE: 3. ROLL· :CALL: 4. PRESENTATION OF MINUTES: 5. APPROVAL AND/OR CORRECTION OF MINUTES: 6. CONSENT AGENDA: (STREET DEPT.) (STREET DEPT.) (POLICE DEPT.) (FIRE DEPT.) (ANIMAL CONTROL) 7. WATER DEPARTMENT: 8. SEWER DEPARTMENT: 9. FIRE DEPARTMENT: 10. POLICE DEPARTMENT: 11. STREET DEPARTMENT: 12. PARKS & RECREATION DEPT: 13. SANITATION DEPARMENT: 14. PLANNING COMMISSION: a. Regular City Council Meeting - September 2, 1982 a. Regular City Gouncil Meeting - August 19, 1982 a. Daily Work Record (Bob Martin) a. Street Light -Tennis Court - Northlake Subd. a. August Monthly Report (Chief Neely) a. August Monthly Report (Chief Smart) a. August Monthly Report (John New) a. Confirm Street & Engineering Com- mittee Recommendation of July 7, 1982 -(Driveway Hwy 161) (Minutes enclosed) (Mayor Reid) a. Commissioners Wilkinson and Gray were chosen to serve on Committee de~ling with Mobile and Modular Homes issue. 15. GENERAL: 16. APPOINTMENTS: 17. ANNOUNCEMENTS: .i\DJOURNMENT : CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 16, 1982 a. Resolution No. 300-82 (Third Year Revision CDBG) (Mayor Reid) b. BID ITEM -Sunnyside Hills Revitalization (Water & Fire Protection Project)) (Mayor Reid) c. Discussion only -Lease Jckvl Country Club (Mayor Reid) d. Property Insurance -Update (Mayor Reid) e. Privilege Tax -Update (Mayor Reid) a. Voter Registration -Saturday, October 2nd &'9th from 8:00 AM to 12:00 AM and also Tuesday, October 12th from 8:00AM to 6:00 PM b. Street & Engineering Committee Meeting (City Hall 6:30PM Mayor•s· Office to discuss expenditures for Street Dept. for remainder of 1982) Sept 16, 1982. c. CDBG Neighborhood Advisory Committee Meeting (City Hall 6:ao PM Community Development Offices -Sept. 16, 1982 d. Decision -Edgewood Subdivision (Minutes enclosed) (Mayor Reid) PAGE ONE . CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 16, 1982 REGULAR CITY COUNCIL MEETING COURT ROOM POLICE & COURTS BLDG. WEST MAIN, JACKSONVILLE, ARKANSAS TIME: 7:30 P.M. to 8:10 P.M. Mayor ·James G. Reid presiding. CALL TO ORD ER : INVOCATION: PLEDGE OF ALLEGIANC E : The City Council of the City of Jacksonvill~, Arkansas met in Regular Session, September 16, 1982, at the regular meeting place of the Council. Alderman Marshall Smith delivered the invocation after which Mayor Reid led the standing audience in the "Pledge of Alle- giance to the Flag". ROLL CALL: On ROLL CALL the following members were present: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Fletcher, Keaton and Williamson. Aldermen Durham and Abdin were not present for ROLL CALL. PRESENT 8. ABSENT 2. Mayor Reid declared a quorum. Others in attendance were City Attorney Paul Groce; City Engineer Bill Owens; City Finance Director Gene Kelley; Bertha Tipton, Secretary to the Mayor, Police Chief Neely, Fire Chief Smart, Park & Recreation Director Annabelle Davis, Dept. Heads of the City, the press and interested citizens. PRESENTATION OF MINUTES: Mayor Reid presented the Minutes of the Regular City Council Meeting held on September 2, 1982, for study and later action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Knight to approve the Regular City Council Minutes of August 19, 1982. By a unanimous voice vote the MOTION CARRIEDo Alderman Durham came in at 7:34PM. CONSENT AGENDA: Alderman Wilson moved, seconded by Alderman Keaton to approve the· daily Work Record by Bob Martin. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Keaton and William- son voted AYE. NAY 0. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Keaton to approve the August Monthly repart from the Jacksonville Police Department re- fiecting Fines and Forreitures of $27,595.54, Miscellaneous payments of $175.00, making a total of $27,770.54. ROLL CALL: ALDERMEN: Kni9ht, S~itt, Brooks, Francis, Wilson, Durham, Fletcher, Keaton, and Williamson voted AYE. NAY 0. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Keaton to approve the August Monthly report from the Jacksonville Fire Department showing PAGE TWO CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 16, 1982 an estimated fire loss for the month of $62,100.00. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis,· Wilson, Durham, Fletcher, Keaton and Williamson voted AYE. NAY 0. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Keaton to approve the August Monthly report from the Animal Control Dept. reflecting revenue received as $871.50. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Keaton and Williamson voted AYE. NAY 0. MOTION CARRIED. Alderman Abdin came in at 7:45 P.M. Alderman Wilson moved, seconded by Alderman Keaton · to deny the Street Light request for Tennis Court Street in Northlake Subdivi- sion. ROLL CALL: Aldermen: Brooks, Wilson, Keaton and Williamson voted AYE. Aldermen: Knight, Smith, Francis, Durham, Fletcher and Abdin voted NAY. AYE four (4). NAY six (6). MOTION FAILED. Alderman Knight moved, seconded by Alderman Durham to approve the Street Light request for Tennis Court Street in Northlake Subdivi- sion. ROLL CALL: Aldermen: Knight, Smith, Francis, Durham, Flet- cher, and Abdin voted AYE. Aldermen: Brooks, Wilson, Keaton and Williamson voted NAY. AYE six (6). NAY four ' (4). MOTION CARRIED. WATER DEPA~TMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: Alderman :Smith moved, seconded by Alderman Keaton to approve the Street and Engineering Committee action of July 7, 1982 concerning the driveway on Highway 161. A voice vote was taken with one negative vote by Alderman Knight. MOTION CARRIED. PARKS & RECREATION DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: Mayor Reid announced that Commissioners Mike Wilkinson and Bart Gray Jr., were chosen to serve on the committee formed by the Coun- cil on Septembe~ 2, 1982, to deal with the Mobile and Modular Home Issue. There being no objection, he appointed Alderman Knight to serve as chairman of the committee. PAGE THREE GENERAL: CITY OF ~ACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEET!NG SEPTEMBER 16, 1982 a. Alderman Fletcher movea, seconded by Alderman Durham to. read Resolution 300-82. RESOLUTION OF THE CITY COUNCIL OF JACKSONVILLE, ARKANSAS REVISING THIRD YEAR SMALL CITIES PROGRAM B-82-DH-05-0003 There was a short discussion concerning the operational expenses of the Senior Citizens facility. Mayor Reid stated that at this time the City has put $5,000.00 plus payment of utilities into the Senior Citizens program. He stated that his proposal for next years budget is $25,000.00 plus payment of utilities, using a por- tion of the 1¢ sales tax monies. There being no objections, Resolution 300-82 was read by Bertha ·Tipton, Mayor Reid's Secretary. Alderman Knight moved, seconded by Alqerman Durham to approve Resou~ution 300-82 as read. Bill Owens, City Engineer made comment that streets in the target area can be paved and that streets in the whole area can be over- layed. He stated that there were no objections at Public Hearings concerning budget changes. Mr. Owens stated that changes included in the budget change from $200,000.00 to $67,500.00 were curb and gutter· and drainage improvements. Mayor Reid stated that this resolution sets forth $15,000.00 for administration. A voice vote was taken with one negative vote by Alderman Brooks. MOTION CARRIED. b. Sunnyside Hills Revitalization {Water & Fire Protection) Alderman Abdin moved, seconded by Alderman Knight to accept· the low bid from S & S Construction Company, to do the water improvement works in Sunnyside Hills Addition. By a unanimous voice vote, the MOTION CARRIED. NOTE: Bid Sheet information on following page • ... '• I BID ITEM: Sunnyside Hills Revitalization -Water & Frire Protec-tion Project B-81-DS-05-0003 DEPT: Community Development Agency DATE OPENED: 9-7-82 2:00 PM ENGINEER: William C. Owens & Jim Oskowis BIDDER: Shr.ader Const. Co.l BIDDER: S & S Const. Co. ITEM NO. I QUAN. DESCRIPTION 1. 1 1420 LF I Trench Excavation for 6" water line 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 4CY 400 CY 1 Each 3 Each 2 Each 3 Each 2 Each 2 Each 1 Each 2 Each 20 LF Trench excavation -Rock (Includes Bedding material) Trench gravel (Included Tamping 12"x 6" Tapping vlve and sleeve 6" x 6" Tapping valve and sleev$ 6" 45° bend . 6" Tees 6" Gate Valves 6" Plugs Fire Hydrant Assembly on 12" Water Line Fire Hydrant Assembly on 6" WaterLine Concrete Sidewalk and Curb Replacement 13. I 1200 LFI Asphalt Repair 14. 1420 LF 6" Ductile Iron Class Water Line 15. 1 4 l wet Taps - TOTAL PRICE UNIT PRICE $ 4.40 0.00 11.25 715.00 610.00 186.00 224.50 323.00 67.00 920.00 754.70 1o.oo - 3.50 4.20 1,00.00 .. (1) RECOMMENDED AWARD TO: S & S CONSTRUCTION COMPANY p::; g IJ:.l 111 {,!) ~f- TOTAL UNIT PRICE TOTAL $ 6,,248.00 $ 2.00 $ 2,840.00 0.00 10.00 40.00 4,500.00 7.00 2,800.00 715.00 700.00 700.00 1,830.00 600.00 1,800.00 373.20 85.50 171.00 673.50 159.00 477.00 646.00 285.00 570.00 134.00 25.00 50.00 920.00 675.00 675.00 I 1,509.40 675.00 1,350.00 I 200.00 10.00 200.00 4,200.00 3.35 4,020.00 I 5,964.00 I '6 .80 I 9.656.00 ' .400. 00 100.00 400.00 $28,313.10 $25,749.00 (2) OTHER INFORMATION: [ PAGE FIVE CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 16, 1982 c. Discussion -Lease Jacksonville Country Club Alderman Abdin moved, seconded by Alderman Fletcher to appoint a committee consisting of the Finance Committee and the Park & Recreation Committee of the City Council to do a feasibility study regarding leasing the Jacksonville Country Club and bring a recom- mendation back to the Council at a later date. It was stated that Annabelle Davis, Pc:t.rk & Recreation Director and Mr. Gene Kelley, Finance Director be included in the committee. Mr. Dennis Tigue stated that it might be well to get input from homeowners in the Foxwood area concerning the venture by the City. Mayor Reid stated that he was not interested in having the Country Club for the city if thats not what the people want. He noted that there would be Public Hearings after the committee presents its recommendation. By a unanimous voice vote, the MOTION CARRIED •. Annabelle Davis Was appointed by Mayor Reid ·as chairman of the committee and note was made that said meetings ·of the committee would be made public and open to any interested citizens. d. Property Insurance -Update Mayor Reid recognized Mr. Gene Kelleyi Finance Director. Mt. Kelley stated that the city has had insurance which was cost minus accumulated depreciation in most cases, not replacement insurance. He also stated that for $649.00 additional cost in premium complete replacement insurance is available, under the new policy. He gave an example showing how beneficial the coverage would .be in the event of a major loss. No action was required on this item. e. Privilege Tax -Update Paul Groce, City Attorney stated that in his opinion publication in the local paper of delinquent accounts would be a mistake.in the event an account is listed delinquent in error. Mayor Reid stated that the list would be turned over to the City Attorney to be purged before legal action in taken against those delinquent. Mayor Reid at this time introduced Eleanor Mille representative from SCAN. She stated that in the ten (10) years of operations this was the first time SCAN has come to cities and municipalities for donations, that being due to a ninety-five (95) thousand dollar cut in funding. 71 PAGE SIX CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 16, 1982 She said in -regard to the Jacksonville area that the organization would probably work with twenty-five (25) to thirty (30) families within the city limits and investigate ten (10) or fifteen (15)· reports monthly. Ms~ Mill~ stated that SCAN is asking consideration during 1983 budget determinations. She said they are hoping for donor funds to match federal funds for the local communities. She noted that there is partial funding for the organization from United Way, the Federal Government, A Donor Fund allotment from the State and funds from local communities. APPOINTMENTS: ANNOUNCEMENTS: a. Voter Registration -Saturday October 2nd and 9th from 8;00 AM to 12:00 AM -Tuesday October 12, 8:00 to 6:00 PM b. Street & Engineering Committee Meeting (City Hall 6:30 P.M. Mayor • s Off.ice to discuss expenditures for Street Dept. f -or Remain- der of 1982) September 16, 1982. c. CDBG Neighborhood advisory Committee Meeting (City Hall 6:30P.M. Community Development Offices. September 16, 1982) d. Decision -Edgewood Subdivision (Minutes Enclosed) ADJOURNMENT: Alderman Abdin moved, seconded by Alderman Wilson to adjourn. By unanimous approval of all council members present, the MOTION CARRIED. The meeting was adjourned at 8:10 P.M. Respectfully, ~7A.£d Lula M. Leonard ~~A'~ JameS G. Reid CITY CLERK/TREASURER MAYOR 1 . OPENING PRAYER 2. ROLL CALL 3. GENERAL: r C~TY COUNC!L OF JACKSONVILLE, ARKANSAS A G E N D A SPECIAL CITY COUNCIL MEETING SEPTEMBER 24, 1982 a. Discussion: Reid's Run 73 CITY OF JACKSONVILLE, ARKANSAS SPECIAL CITY COUNCIL MEETING SEPTEMBER 24~ 1982 SPECIAL CITY COUNCIL MEETING -POLICE AND COURTS BUILDING, WEST MAIN STREET, JACKSONVILLE, ARKANSAS. TIME 11:38 A.M. to 11:50 A.M. MAYOR JAMES G. REID PRESIDING. CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE: The City Council of the City of Jac ksonville, Arkansas met in a called meeting by Aldermen: Larry vJilson, Joe Williamson, Ron Brooks, Emma Knight, Mike Abdin and Phil Keaton at the regular meeting place of the Council. Mayor Reid called the meeting to order at 11:38 A.M. Whereupon Mayor Reid delivered the invocation and then 1 ed the standing audience in the "Pledge of Allegiance to the Flag''. ROLL CALL: On RO LL CALL the following members were present: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham and Keaton. Aldermen Fletcher , Abdin and Williamson were not present at ROLL CALL. Alderman Abdin came in at 11:43. Aldermen Fletcher and Williamson were absent. Mayor Reid declared a quorum. City Attorney Paul Groce, City Engineer Owens, Shirley Pierce, City Engineer Owen"s secretary, Dept. Heads, members of the press and other interested citizens were also present. IT EM FOR DI SCU SS ION: THe involv ement of the City of Jacksonville's personnel an d f in a ncial r es our c es in a poli t ical rally for a mayoral candidate as stated in t he no t ice of Se pt ember 23, 198 2, presented by the Council members who called the meeting. At this time Alderman Durham stated that he felt the six people who called the meeting should sign the request to make the meeting legal. Mayor Reid stated that he had not been technical about the signatures since the item for discussion pertained to him personally, Alderman Wilson at that point asked if there was anybodys name on the list who was not in agreement with the meeting. Those whose names appeared on the request were present and no voice was raised in disagreement. Paul Groce, City Attorney stated that was sufficient. Mayor Reid read his public statement submitted to the Council and made comment that the run had been discussed at a previous Council meeting and that it had progressed since it had been initially brought before the governing body with a 1 o t of pu b 1 i c notice a bout it . Mayor Reid"s statement: "I'll let you draw your own conclusions, but it appears to me that the only thing political about this Reid"s Run is the totally unnecessary, wasteful, expensive, time-consuming meetin g tod ay. Each of the Council members were notified of this. There have been three (3) Council meetings since notification about this run, at which time any objections could have been brought up. This meeting will be more costly than anything connected with Reid's Run. r PAGE TWO CITY OF JACKSONVILLE; ARKANSAS SPECIAL CITY COUNCIL MEETING SEPTEMBER 24, 1982, How anyone could think of making political slpeeches to a bunch of people running down the street is laughable. Frankly, I resent this Council being used for political purposes." Alderman Knight stated that her name was on the list to call the meeting due to questions about city funds to pay for the printing of fliers and Police duty related to the run. She also said that information from the Mayor inditating that ~o city funds are involved an~wer~d her q~estion. Alderman Wilson asked that Police Chief Neely verify information given to him concerning off duty Policemen who would be called in and receive pay for said duty out of the Police budget. Chief Neely verified the information. He stated that he has plenty of volunteers for the run if it is continued. He said he would use regular officers not calling people back in and volunteers would serve as security. Mayor Reid stated that at the time the information was given, Chief Neely had not been informed about the imanner of payment stating that it will be paid for out of the monies made off of the run. Alderman Marshall Smith asked whether or not the run was a city function. Mayor Reid stated that as far as he was concerned, it was. ( ' Alderman Durham stated that he also thought it was. He said that he thought the ParkB and Rec. Dept. would get involved in it. Alderman Keaton agreed that the run had been talked about as an annual run stating that the name of the run could be altered. Alderman Durham stated that he did not see anything wrong with the Mayor at the time of the run using his name. He stated also that he felt the Mayor has a certain amount of executive privileges without the Councils approval with regard to naming the run. Alderman Wilson suggested it be called THe Mayor's Run. He stated that the Park and Rec. Dept. should sponsor the event if the City was involved. He noted from the Jacksonville Daily News an announcement,"The City of Jacksonville is proud to announce a brand new annual event~ stating that the City of Jackson- ville as such said they were not g.oing to participate in it. He made reference to the fliers which have the great Seal of the City on them and that entry forms are turned in at City Hall. He said that indicated city envolvement. Alderman Durham said that as to his knowledge nothing had been voted on by the ·.· Council, that this was by executive choice and that there had only been discussion : by the Council concerning it. Alderman Wilson stated that anytime the city post office box is used and we dispense things from the city that are private in nature, he felt taxpayers facilities were being misused. There was discussion about other cities concerning similar runs with regard to naming the runs. The state of New York was mentioned. ~AGE THREE CITY OF JACKSONVILLE, ARKANSAS SPECIAL CITY COUNCIL MEETING ~EPTEMBER 24, 1982, At that Point, Alderman Wilson presented a Resolution #301-82 for consideration by the Council . A RESOLUTION PROHIBITING THE EXPENDITURE OF ANY CITY FUNDS, THE USE OF ANY CITY EMPLOYEES, OR THE USE OF ANY CITY FACILITIES IN CONNECTION WITH THE RUNNING EVENT, OTHERWISE KNOWN AS "REID'S RUN:, WHICH IS TO BE HELD IN JACKSONVILLE, ON OCTOBER 2, 1982. Alderman Wilson moved, ROLL CALL: Aldermen: and Keaton voted AYE. the Resolution. seconded by Alderman Keaton to read Resolution #301-82. Knight, Smith, Brooks, Franci.s, Wilson, Durham, Abdin NAY 0. MOTION CARRIED. Whereupon Bertha Tipton read Alderman Brooks moved, seconded by Alderman Wilson to approve Resolwtion #301-82. Mayor Reid stated that he did not believe the run was a political rally. Alderman Durham stated that .the Council cannot tell the Pol ice Dept. not to par- ticipate in the run because they (the Counctl)do not have that kind of control over the po 1 icemen. Alderman Wilson said that if the Policemen were paid for their services by some source other than the City, that wruld be fine, otherwi.se they have other duties or they don't need to be there. Alderman Durham asked that Attorney Paul Groce render a legal opinion concerning Council control over the Police Dept. His reply was that they could control the budget but they could not tell an officer where to go or what to do. Alderman Knight stated that she thought a marathon of this type would be very good as an annual event, making reference to minutes which state that this particular run would not be participated in by the City. She said she was concerned with the safety factor in the event of a lot of people running. Alderman Smith raised a question regarding liability of the City or a private individual in case someone does get hurt. Alderman Keaton suggested that a part of the Resolution with regard to City employees be changed to read thus: 2. That no city employees with the exception of the Police Dept. under the discretion of Chief Neely, be used in connection with the promotion, production, or clean-up of the running event, and It was agreed that city employees on a voluntary basis could participate in any way they wi.shed. Alderman Durham requested that the words "Political Rally" be changed to 11 Running Event". Alderman Wilson stated that he felt the City is very much involved and should be concerned over liability. He also stated that on the entry forms the runner releases claims against the City of Jacksonville and Mr. Reid is not named with regard to liability. He also said that he felt that if the City is involved it should be called Jacksonville Run and that the Parks & Rec. Dept. should co-ordinate the run. PAGE FOUR CITY OF JACKSONVILLE, ARKANSAS SPECIAL CITY COUNCIL MEETING SEPTEMBER 24, 1982. Mayor Reid stated that the Parks & Rec. Dept., at a meeting following the Council M~eting of August 5, 1982, endorsed the run. Mayor Reid answered Chi.ef Neely who posed a question concerning city employees and items from the Street Dept., by stating that he will provide those on a voluntary basis, also noting tnat auxiliary policemen would be paid out of funds received from the run and that the balance would be turned over to the Chamber of Commerce. 1r Alderman Smith noted item four(4) on the Resolution and asked a question concerning the use of the City Seal on new printed matter with regard to the run. Mayor Reid said that he did not see anything wrong with using the City Seal. Alderman Wilson questioned again the involvement of the city in the run and said he was opposed to the Mayor using the City Seal without the Councils approval. At this point Mr. Jerry Henley, co-ordinator of the run stated in his ~pinion, that First Jacksonville Bank was using the city name. Alderman Wilson disagreed in that they were not using the City of Jacksonville and noted that in the run the City of Jacksonville was being used. Mayor Reid stated that the city does not have any money involved in the run and that the City Seal has been used on numerous things all over the city. Alderman Durham stated that he felt the executive privilege of the Mayor permits him to use the Seal of the Ci:ty without asking approval of the Council. Alderman Smtih asked that item four(4) be stricken but Alderman Wilson objected. Alderman Wilson said he preferred that the Mayor not use the City post office box with relation to the run, to which the Mayor agreed. At this point general consensus was to strike item four (4) with the stipulation that the post office box be changed. The question was called for. ROLL CALL~ Aldermen: Knight, Smith, Brooks, Francis, Wilson, Abdin and Keaton voted AYE. Alderman Durham voted NAY. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Durham to adjourn. By common consent of all Council members, MOTION CARRIED. The meeting was adjourned at 11:50 A.M. Respectfully submitted, ~--:?,;;,~ Lu la M. Lebm(r d City Clerk-Treasurer ~~~ Mayor RESOLUTION 301-82 A RESOLUTION PROHIBITING THE EXPENDITURE OF ANY CITY FUNDS, THE USE OF ANY CITY EMPLOYEES, OR THE USE OF ANY CITY FACILITIES IN CONNECTION WITH THE RUNNING EVENT, OTHERWISE KNOWN AS 11 REID 1 S RUN 11 , WHICH IS TO BE HELD IN JACK- SONVILLE ON OCTOBER 2 , 1982. WHEREAS, a running event. otherwise known as 11 Reid 1 s Run 11 is to be held on Saturday, October 2, 1982 in Jacksonville, and WHEREAS, the purpose of this running event is to advertise and enhance the candidacy of one political candidate and not the City of Jacksonville, and WHEREAS, the financial condition of the City of Jacksonville is such that any unnecessary expenditures must be avoided. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIU OF THE CITY OF JACKSONVILLE: 1. That no expenditures from the funds of the City of Jacksonville be made in connection with the promotion, production, or clean-up of the running event, and 2. That no city employees with the exception of the Police Department under the discretion of Chief Neely, be used in connection with the promotion, pro- duction, or clean-up of the running event, and 3, That no city facilities (other than city streets) be used in connection with the promption, production, or clean-up of the running event, and 4 . That any indication of any involvement on the part of the City of Jack- sonville in the running event ~hall be prohibited from being made in any adver- tisements, announcements, or press releases concerning the running event, and 5. That this Resolution shall take effect immediately. septem ber 24, 1982 ~~('~A ~ ATTEST:~'/;(~ CIT Y CLERK DATE: ' J CITY OF JACKSONVILLE, ARKANSAS AGENDA REGULAR CITY COUNCIL MEETING OCTOBER 7, 1982 1. INVOCATION: 2. PLEDGE OF A-LLEGIANCE: 3 • ROLL CALL: 4. 5. PRESENTATION OF MINUTES: APPROVAL AND/OR CORREC- TION OF MINUTES: 6. CONSENT AGENDA: (Street Dept.) (Animal Control) (Fire .Dept.) 7. WATER DEPARTMENT: 8. SEWER DEPARTMENT: 9. FIRE DEPARTMENT: 10. POLICE DEPARTMENT: 11. STREET DEPARTMENT: 12. PARKS & RECREATION DEPARTMENT: 13. SANITATION DEPARTMENT: 14. PLANNING COMMISSION: a. Regular City Council Meeting - September 16, 1982 b. Special City Council Meeting - September 24, 1982 a. Regular City Council Meeting - September 2, 1982 a. Daily Work Record-(Bob Martin) b. Monthly Report-(John New)-Sept. c. Monthly Report-(Chief Smart)-Sept. a. Ordinance 684 (#23-82) Amending Ordinance 620, setting forth requirements for contributors into the wastewater & treatment system for the city. a. Bid Information -Automated Sanitation Truck (Request Public Hearing) (Mayor Reid) a. Requst to Amend Ordinance 613-618 (Mayor Reid) 14. PLANNING COMMISSION: 15. GENERAL: 16. APPOINTMENTS: 17. ANNOUNCEMENTS: ADJOURNMENT: CITY OF JACKSONVILLE~ ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 7 1 1982 b. Recommendation to deny rezoning (5 Acre tract). Northlake Sub- division from R-0 to R-5 (Mayor Reid) a. Selection of Auditor -(Mayor Reid) b. Street Improvement Bids-Sunnyside Hills CDBG (Mayor Reid) c. Discussion-Re: Nov. Election Precinct 602 (Public Sale of Liquor) (Ald. Knight) d. Ordinance 685 (24-82) Restricting Individuals from serving on Jack- sonville Municipal Commissions and Boards while running for Municipal Office. (Ald. Fletcher) e. Dismissal of Lawsuit -(Paul Groce) (Ragan 1 et al vs. Leonard 1 et al: Pu. Co. No. 82-3670) f. Discussion concerning lawsuit of property at 214 Military Rd. (Mayor Reid) g. Special Council Committee -Re: Golf Course (Minutes info.-AlQ. packet only) (Mayor Reid) a. Residential Housing Facilities Board (Reappointment of Ardith Kellar for 5 years-term will expire 10-24-87) CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBJR 7, 1982 REGULAR CITY COUNCIL MEETING -COURT ROOM, POLICE & COURTS BLDG., WEST MAIN JACKSONVILLE, ARKANSAS-TIME 7:35P.M. -8:50P.M. CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE: The City Council of the City of Jacksonville, Arkansas met in Regular Session, October 7, 1982, at the regular meeting place of the Council. Alderman Kevin Francis delivered the invocation after w~ich tA.ayor Reid led the standing audience in the 11 Pledge of Allegiance to the Flag''. ROLL CALL: On ROLL CALL the following members were present: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher and Williamson. Aldermen: Abdin and Keaton were not present for ROLL CALL. PRESENT: 8. ABSENT: 2. Alderman Abdin came in during the meeting. Mayor Reid declared a quorum. Others in attendance were City Attorney Paul Groce, City Engineer Bill Owens, City Finance Director Gene Kelley, Fire Chief vJilbur Smart, t·1ayor's Secretary Bertha Tipton, Park & Recreation Director Annabelle Davis, Planning Commission Chairman Frank Betts, other city em~oyees, interested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Reid presented the Minutes of the Regular City Council ~1eeting held on Sept. 16, 1982, and of a Special City Council ~leeting held on Sept . 24, 1982, for study and later action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Durham to approve the minutes of the September 2, 1982, Regular City Council Meeting. By a unanimous voice vote the MOTION CARRIED. Alderman Abdin came in at 7:38 P.M . CONSENT AGENDA: Al derman Wilson moved, seconded by Alderman Francis to approve the Daily Work Record for the month of September of Bob Martin of the Street Dept. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Abdin and Williamson voted AYE. NAY O.!l MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Francis to approve the September monthly report of the Animal Control Dept., reflecting $910.00 revenue received. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Abdin and Williamson voted AYE. NAY 0. MOTION CARRIED. Alderman Wils on mov ed , s econded by Ald er man Fr an c is to ap prove the Se ptemb er monthl y repor t of t he Fire De pt., r eflect in g f iv e (5) genera l alarms, thi:rty- five (_3 51 sti ll a l a.rm s wi.th a n est fmate d f i.re lo ss for t he montli of $61 5a a,aa . ROLL CALL: Al dermen; Kni:g ht , Smith , Bro ok s Fra.ncis., Wi .ls.o n, Durh q,m , Fl etco·e r, Abdin and Willi ams on voted AYE, NAY Q, MOT I ON CARRIED , SEWER DEPARTMENT; Ma yo r Rei:d i.nt-r oduc ed Ordi:nance 6 8 4 [23-82) rto the governi:ng uody, AN ORDINANCE .t\:.;L:N8I:lG ORDINANCE # 6 2 0, ,SETTING FORTH REQUIREMENTS FOR CONTRI'B 'UTORS ~N TO TilE VJASTEHA.TER AND TREATMENT SYSTH1 FOR THE CITY OF JACKSONVILLE, .AND FOR ,. OTHER PURPOSES. PAGE TWO CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 7, 1982 Alderman Wilson moved, seconded by Alderman Durham that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Abdin and Williamson voted AYE. NAY 0. Motion received (9) affirmative votes, (0) negative votes. MOTION CARRIED. Ordinance 11ead FIRST TIME by Bertha Tipton. Alderman Durham moved, seconded by Alderman Abdin, that Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, l~ilson, Durham, Fletcher, Abdin and Williamson voted AYE. NAY 0. Motion received (9) affirmative votes, (0) negative votes. ORDINANCE ACCEPTED ON FIRST READING. Alderman Smith, moved, seconded by Alderman Durham, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Abdin and Williamson voted AYE. NAY 0. Motion received (9) affirmative votes, (0) negative votes. MOTION CARRIED. Whereupon, Bertha Tipton read the Ordinance for the SECOND TIME. Alderman Francis moved, seconded by Alderman Durham, to further suspend the rules and place the Ordinance on THiRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Abdin and Williamson voted AYE. NAY \Ill. rlotion received (9) affirmative votes, (0) negative votes. MOTION CARRIED. Uhereupon Bertha Tipton read the Ordinance for THIRD AND FINAL TIME. Alderman Abdin moved, seconded by Alderman Wilson, that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Abdin and Williamson voted AYE. NAY 0. Motion received (9) affirmative votes, (0) negative votes. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Durham, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Abdin and Williamson voted AYE. NAY (0). Motion received (9) affirmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE & EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 6 8 4 THIS 7th DAY OF OCTOBER 1982. SANITATION DEPARTMENT: There was discussion concerning borrowing money to fund the Sanitation project from the 1¢ sales tax monies with a pay back over a seven (7) year period. Mayor Reid suggested that the money already set aside for equipment in the.Sani~ tation ·i:Budget be used and then borrow the balance needed, General consensus was to give consideration to private garbage pick-up during public hearings. Alderman Abdin moved, seconded by Alderman Smith to set up a public hearing the first week in November to discuss the purchase of sanitation equipment using 1¢ sales tax monies on a loan basis. By a unanimous voice vote, the MOTION CARRIED. Mayor Reid stated that the item concerning purchase of the equipment would be on the next Council Agenda ~nd at such time presentations from private enter- prises could be made. ' I PAGE THREE PLANNING COMMISSION: a. Request to Am:end · ORDINANCE 613-618 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 7, 1982 There was a discussion concerning the reworking of Ordinance 613 & 618 as recommended by the Planning Commission with a suggestion from Mayor Reid to form a committee for that purpose. Attorney Paul Groce stated that in his opinion the Ordinance probably circumvents the porcedure set out in the State Statute. He also made the point that he should have caught the item being on the Council Agenda as information only. He said that be felt there should be more members on the committee than the City Engineer arid himself due to a difference of opinion concerning some points in the Ordinance. Mayor Reid suggested a committee of City Engineer Owens, City Attorney Raul Groce, and Alderman Emma Knight to work with the Planning Commission and bring Ordinance 613 and 618 back to the Council for approval. Alderman James Durham volunteered to also serve on the committee. Mayor Reid stated that a meeting would be set up and notification would be given to the appointed committee. b. Recommendation to deny rezoning (5 acre tract) Northlake Subdiviston from R-0 to R-5. Alderman Abdin moved, seconded by Alderman Smith to accept the ~ecommendation of the Planning Commission to deny the rezoning reque.s~t : of a five (5) acre tract in the Northlake Subdivision from R-0 to R-5. By a unanimous voice vote, the MOTION CARRIED. GENERAL: a. Selection of Auditor Alderman Abdin moved, seconded by Alderman Durham to accept the recommendation of Mr. Kelley to award the proppsal for auditor~to Rogers;.McAlister and Co~. Ltd., By a unanimous voice vote, the MOTION CARRIED. Mr. Kelley stated that there was actually~ difference of $350.00 between the low bid and that of Rogers, McAlister and Co., Ltd. He said that he had learned that the low bidder had never actually made a city audit and secondly had never actually made a city revenue sharing audit. He stated that the proposal of Rogers, McAlister and Co., Ltd., was at $7,350.00 and the other two (2) at $8,000.00, there being four (4) proposals received. b. Street improvement bids -Sunnyside Hills CDBG Alderman Wilson moved, seconded by Alderman Abdin to accept the low bid for the asphalt work in the CDBG program in the Sunnyside Hills Subdivision. By a unanimous voice vote, the MOTION CARRIED. c. Discussion -Re: November election Precinct 602 (public sale of liquor) Mayor Reid recognized Alderman Knight who stated that she had been contacted by residents city wide concerning this item. She said that the concern of the resi- dents was that only a small portion of the city would be deciding on an issue which would affect everyone. She suggested possibly a public hearing concerning the issue. PAGE FOUR CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 7, 1982 Attorney Paul Groce stated that at the best he could tell, the law according to the State Statutes has been complied with in getting the item on the ballot. He advised the Council to be aware that they are addressing a State Statute. He said that it might be possible that a special election would be held if an in- junction by the city caused removal of the item from the ballot during this election. Atty. Groce said that he had been advised that the request for the sale of liquor in precinct 602 would be on the ballot and Alderman Abdin said that he H~d been advised by the County Clerk 1 s office that it wouldn 1 t. Alderman Wilson moved, seconded by Alde .nman Knight to request that the City Attorney call for an injunction to stop the election with regard to the sale of liquor in precinct 602. By a unanimous voice vote the MOTION CARRIED. d. Ordinance 6 8 5 (#24-82) Restricting individuals from serving on Jacksonville Municipal Commissions and Boards while running for Municipal Office. Mayor Reid recognized Alderman Fletcher, sponsor of the ORDINANCE, who stated that he would withdraw it due to a State Law overriding it noting that he did not approve of politics in the Commissions and Board systems of the City. e. Dismissal of Lawsuit-Ragan et al vs. Leonard, et al: Pu. Co. no. 82-3670 Mayor Reid noted that all the municipalities in Piilaski Co. were involved in this particular lawsuit which had to do with sales tax monies. f. Discussion concerning lawsuit of property at 214 Military Rd. Mayor Reid stated, referring to his letter of Oct. 1, to Mr. WilliamS. Robinson Atty. for Mr. & Mrs. Joe Mclin, that if there were no objections from the Council, a· building permit would be issued to the Brown 1 s provided all requirements are met and agreed upon. Mayor Reid recognized Mr. William Robinson, Attorney at Law, who gave a brief summary of what had transpired between his clients and the Francis Brown 1 s through their attorney Doug Wood up to the present time. He noted that the Brown 1 s intentions are to move the trailer, put it on a foundation, put up an eight (8) ft. fence, put a roof on it and plant trees finalizing a compromise with the Mclins. He stated that if the things that have been pointed out by the City Engineer regarding making the mobile home a house are complied with and if a fixed agreement between the Mclins and the Browns can be arrived at, he requested that the City give something in writing to substantiate the issuing of a building permit. City Atty. Paul Groce explained that the city had filed pleadings but that there was aC!tually only one lawsuit with regard to the Mobile Home at 214 Military Rd. He stated that he had not favored issuing a building permit until he knew just exactly what was going to be done to the mobile. It was pointed out by Alderman Durham that the mobile is on the property i llegally as stated by City Attorney Groce. The City Attorney pointed out that there have been instances where mobile homes have been allowed to be moved in and changed stating that the Ordinance is a ntequa ted . Alderman Brooks asked if the Ordinance is corrected would mobile homes cease to be placed in R-1 zoned areas, and City Attorney Groce replied that they would. J PAGE FIVE CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNC1 L MEET! NG OCTOBER 7, 1982 City Attorney Groce explained that the Ju dge had looked at the case and reviewing the Ordinance raised the question of when does a mobile home cease to be a mobile home, stating that it looked to him like it might not be a mobile home adding that the City Engineer might know what he was talking about. Attorney Paul Groce stated that his instructions at present are that no building permits are to be issued for mobile homes until the Ordinance is revised. Mayor Reid stated that a committee is working on revising the Ordinance at the present time. City Engineer Owens stated that he was not issuing such permits. Attorney Robinson said that his clients interest was in the area of permit issuance desiring to get this one settled as modified making it the last exception. Alderman Knight said that the committee formed by the Council and the Planning Commission had met on October 5, and will meet again Oct. 19, to work on the Ordinance. She stated that her problem with issuing a building permit as stated by the letter to Mr. Robinson, to which earlier reference has been made, is that there are no requirements in writing. Attorney Robi.nson said tb.at an agreement tta.d not O:ee.n suO:mftted in WY'fting as yet but that an agreement bas been rea.ched more or 1 ess between the Mclins and the Browns. He said l'ie nad aslked Mayor Reid that if a.nd wnen toe McUns and Browns come to a compromise for some assurance tiJ.at tb_e Counctl would not deny Ut e building permit requested by the Browns. Mrs. Brown listed the tiJi.ngs before stated by Mr. R.ob.tnson th.at wi:ll be done t o t he Mo oi.l e Home at 214 Mfl itary Rd. stati:ng that soe aa.s permi:ts from ttre c ity for t he mo bil e t o oe bo o ke d up to the uti.ltt i.e s, but t na t they ar e not a.s yet. She as ked t hat t he Co un c i.l giv e t heir permis.si.on fo r the mo oile to oe hook .ed up t o t he util it i es a nd i ss ue a bu t ldin g pe rmit so t oe mo~ile ca n fie modi f ied, Mr. Robinson noted that tne city ts still under a court order not to issue a building permi_t, stating that ne wants all toe a§reements; in writi.ng before the permit is issued. · Alderman Fletcher sta.ted tnat ne felt wl'iat was Being a_s ked fo r w.as. tnat the. Counci.l give toetr approval for tne uni:ty of the neign ooroood to oe restored. He stated tnat he was · pleased that a compromise o~ad be e n reac hed and ne would not stand in the way of the building permit oei:ng issu ed. There was a general consensus that tf the parties involved in tne lawsuit could come to an agreement tl'l.at could meet toe approval of tl:te Ci.'ty Engi:neer and tne City Attorney that a building permit should be issued, Alderman Knight moved, seconded by A.l derman Durham to deny the oui:l di:ng permtt until all agreements are put in wrtting and deli:vered to th_e_ Ci.ty Engineer a.nd Mayor Reid. It was noted by Vince Hinegardner, of the Souto Jacksonville Homeowners Assn. that the neighbors of the Mclins should also agree wi:th the compromise concernfng the mobile home under discussion. Alderman Abdi.n moved to a·mend the moti:on adding toa_t the agreements be orougl'lt I) before the Council at the next Regular ~1eeti ng. ) PAGE SIX CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 7, 1982 Alderman Durham withdrew his second to the motion. The original motion was withdrawn by Alderman Knight. Alderman Knight moved to deny the building permit until all agreements are put irr 1writing and delivered to City Engineer Owens and Mayor Reid,then appear on the Council Agenda. Alderman Durham seconded the motion. Alderman Wilson questioned that if all parties involved in the lawsuit are in agreement and the City Engineer and City Attorney are satisfied would the item still be brought before the Council again before a building permit could be issued. Mayor Reid stated that was correct under the present motion. Mrs. Brown asked that the settlement be made as soon as possible, the item having been in the making for several months, if all parties in the lawsuit could agree. Alderman Knight withdrew the motion. Alderman Marshall Smith moved, seconded by Alderman Fletcher to give Mayor Reid the authority to make a decision concerning issuance of a building permit when an agreement is reached between the Attorneys representing the Francis Browns and the Joe McLins, City Engineer Owens and Attorney Paul Groce. ROLL CALL: Aldermen: Smith, Brooks, Francis, Wilson, Fletcher, Abdin and Williamson voted AYE. Aldermen Knight and Durham voted NAY. Motion received seven (7) affirmative votes, two (2) negative votes. MOTION CARRIED. g. Special Council Committee-Re: Golf Course (Mi111Utes info. Ald. ~acket only) Mayor Reid s ta ted that a grou p of priv a te investors are purchasing the Country Club and in hi s understandin g will op er a:te it as a gold cour 'se· and will have - a news relea se in the next f ew days a dd ing that the city is no longer involved in it, noting tha t the committe e formed re garding the golf course be dissolved. APPO I NTM ENTS: Mayo r Re i d st ated that he would like to reappoint Mr. Ardith Kellar to the Resi- dentia l ~o u s ing Facilities Board for a five (5) year term to expire 10/24/87. Alderman Smith moved, seconded by Alderman Durham to reappoint Mr. Kellar to the Residential Housing Facilities Board for a five (5) year term to expire 10/24/87. By a unanimous voice vote, the MOTION CARRIED. ANNOUNCEMENTS; Al de r ma n Dur ha m moved, seconded by Alderman Fletcher to adjourn,' By common consent of tfie Council, tne MOTION CARRIED . Respectfully submitted ~[~~~ City Clerk-Treasurer ~~~~ Mayor CITY OF JACKSONVILLE, ARKANSAS A G E N D A REGULAR CITY COUNCIL MEETING OCTOBER 21, 1982 1. INVOCATION: 2. l?LEDGE OF.' ALLEGIANCE: 3 • ROLL CALL: 4. 5. 6. PRE$ENTATI-ON OF MINUTES: APPROVAL AND/OR CORREC~ TION OF MINUTES: I' I CO~SENT AGEN,DA: _ (POLICE DEPARTMENT) 7. WATER DEPARTME:r:;J'T: 8. SEWER DEPARTMENT: , 9 . FIRE DEPARTMENT:- 10. POLICE DEPARTMENT: 11. STREET DEPARTMENT: 12. PARKS . & RECREATION ~E~ PARTMENT: 13. SANITATION DEPARTMENT: 14. PLANNING COMMISSION: a. Regular City Council Meeting- October 7, 1982 a. Regular City Council Meeting- September 16, 1982 b. Special City Council Meeting- September 24, 1982 a. September MonthlY .Report- (Chief Neely) b. Street Light Request-Taylor (Mayor Reid) a . Bid Item-Police Radio Equipment (Mayor Reid) a. Presentation by Private Sanita- tion Firms (Mayor Reid) b. Proposal to complete Phase TWo Planning for a refuse derived Energy System to serve Jackson- ville, Northeast Pu. Co. & LRAFB (Mayor Reid) a. Recommendation-(Street Name Chg from Jackson to Burman) (Mayor Reid) 15. GENERAL: 16. APPOINTMENTS: 17. ANNOUNCEMENTS: ADJOURNMENT: -I ,. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 21, 1982 a. Site location-Jacksonville Historical Society Future Bldg Vacant property @ Graham Rd Fire Station (Mayor Reid) (Ald. Kevin Francis) b. Election-Precinct 602 concern- ing mfg. or sale of liquor (Paul Groce) c. Resolution 302 · (10-82) concern- ing the acquiring of property for the construction of an elderly Activities Center (Mayor Reid) a. Committee meeting to discuss Residential Zoning Ordinance (Mobile and Modular Homes) at 7:00 P~M./Monday, Oct. 25, at City Hall. Representatives from Metroplan will also be attending. (Mayor Reid) b. The first meeting of the Commit- tee to study Ordinance #613 & #618 has been scheduled for 6:30 P.MjThilrsday, Nov. 4, at City Hall. Committee set up at last Council Meeting: Emma Knight, James Durham, Paul Groce, Bill Owens, and Planning Commission Representatives (Mayor Reid) c. Sunnyside Revitalization Neighborhood Advisory Committee Meeting-October 21, 1982@ 6:00 P.M. at City Hall (Mayor Reid) d. Public Invited-Jaycees• Haunted House (6:00P.M., Friday, Oct 22, 1982 on Redmond Road) (Mayor Reid) CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 21, 1982 REGULAR CITY COUNCIL MEETING -COURT ROOM, POLICE & COURTS BLDG., WEST MAIN JACKSONVILLE, ARKANSAS -TIME 7:32 P.M . to 9:00 P.M. CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE: The City Counci l of the City of Jacksonvi l le, Arkansas met in Regular Session October 21, 1982, at the regular meeting place of the Council. nayor Reid de- livered the invocation after which he led the standing audience in the 11 Pl edge of Allegiance to the Fl.ag 11 • ROLL CALL: On ROLL CALL the following members were present: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Keaton and Williamson. Alderman Abdin did not answer roll call but came in at 7:38P.M. Mayor Reid also answered roll call. Others present were Chief of Polic-e Frank Neely, Chief Engineer Bill Owens, City Attorney Paul Groce, City Finance Director Gene Kelley, Mayor 1 s Secretary Bertha Tipton, Planning Commission Chairman Frank Betts, Larry Goddard of the Quorum Court, Department Heads of the City, in- terested citizens and members of the press. PRESENTATION OF MINUTES: Mayor Reid presented the Minutes of the Regular City Council Meeting held on October 7, 1982, for study and later action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Al derma n Wil s on mo ved, seco nded by Ald erman Smith to approve the minutes of the Regular City Council m~eting of September 16, 1982 and the Special City Council Meeting of September 24, 1982. By a unanimous voice vote the MOTION CARRIED. 'CONSENT AGENDA: Alderman Smith moved, seconded by Alderman Durham to approve the September monthly report of the Police Department by Chief Neeley which reflected Fines and Forfeitures of $21,848.95, Miscellaneous Payments of $130.00 making a total of $21,978.95. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, WHson, Durham, netcher, Keaton, and Williamson voted AYE. NAY 0. MOTION CARRIED. Alderman Abdin came in at 7:38 P.M. WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: Mayor Reid recognized Chief Neely who stated that the Department was interested in getting the equipment that could be depended on and workable for the department. Mayor Reid stated that the equipment could be purchased one of two ways; lease purchase with the balance owed to be paid out of next years budget or put the matter before the public at a public hearing and pay for it out of 1¢ sales tax monies. Alderman Durham moved, seconded by Alderman Williamson to accept Motorola bid on a lease purchase plan and set up public hearings after the first of the year to pay the balance out of the 1¢ sales tax monies. qo !"age two CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 21, 1982 Alderman Knight posed a question to the City Attorney, Paul Groce, as ,lto whether or not specifications should be stated in the motion as to why the Motorola bid was chosen due to information given by the Police Dept. concern- ; n g repairs . City Attorney Groce stated that he would like for the Council to reject the General Electric bid because it does not comply with the specifications called for in the bidding process and that the Motorola bid be accepted because it more adequately meets the necessities of the Police Department. Alderman Durham withdrew his motion. Alderman Knight moved, seconded by Alderman Durham to reject the General Electric bid because it does not comply with the bid specifications and to accept the Motorola bid on a 1 ease purchase plan with the balance of payment after the first tof i .. the year. By a unanimous voice vote the r10TION CARRIED qS l'i sted bel ow. Alderman Wilson asked City Finance Director Gene Kelley if he saw any possibi- lity of cutting back in any area so the equipment could be paid for in cash. Mr. Kelley stated that he did not and mentioned a difference of $4,788.00 in the cost of outright purchase and lease purchase over a period of five years. He also said a large amount of that would be saved if payment was made early in 1983. Alderman Wilson then asked if there was a fund to borrow from so the Police equipment could be paid for in cash. Mr. Kelley said it could not be done without working a hardship on the depart- ment borrowed from. He explained that he was as much concerned with the budget as the cash at this time. He stated that on a lease purchase that part that is paid this year only will be charged to this years budget. Mayor Reid stated that there will be an excess of $200,000.00 in cash re- serves in the 1¢ sales tax at the end of 1982. He said that he was concerned with staying within the 1982 budget and that it could not be done if the equip~ ment for the Police Dept., is purchased for cash. A voice vote was taken on the aforementioned motion by Ald.:Knight. MOTION CARRIED. DEVIATION IN AGENDA: Mayor Re i d 1n troduced Mr. Larry Goddard of the Quorum Court to the audience. He gave a brief explanation regarding Amendment 62 and Amendment 3 (old county 3 mill road tax). He said that the city had lost $210,000.00 due to the road tax not being passed in 1980. He stated that it is not a new tax but a new way of levying the tax by the Quorum Court. Alderman Abdin asked whether or not the tax could exceed 3 mills and the answer was that it would not. He said that Amendment 62 has to pass state wide and if passed it will superceed Amendment 3. Mr. Goddard stated that Amendment 62 woul d give the Quorum Court of each county the right to levy a road tax up to three (3) mills without a vote by the general public every two years. He encouraged those present to vote for both amendments. Mr. Larry Homesly, a candidate for the Quorum Court, stated that he did not favor passage of Atnendmenlti 62 beca:use he was against a court of any kind having the right to levy a tax against him. . r Page three CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 21, 1982 Mr. Goddard pointed out that millage is set by the Quorum Court for the County Road tax, the General Fund tax for the city, for bonded indebtedness, The Children 1 s Hospital and etc. He said that for every dollar paid by a taxpayer in Jacksonville, fifty (50) cents comes back to the city. Mayor Reid stated that he would personally support Amendment 62. STREET DEPARTMENT: PARKS & RECREATION DEPARTMENT: SANITATION DEPART~·1ENT: a. Presentatton by Private Sanitation Firms ·Ma-yor R.eTd recognized Mr. Ben Rice who stated that Mr. Wilkins would not be interested in submitting a bid to the Sanitation Department as a private hauler. Mayor Reid then recognized Mr. Jimmy Douglas who said he would submit a bid as a private hauler to the Department. There was a discussion concerning a meeting of the Sanitation Committee and whether or not specifications had been drawn up for the ~etting of bids. The general consensus was that they had not . Mr. Douglas offered a proposal of $4.50 monthly including trash if not more than fifty (50) lb. bundles with a contract for three (3) or five (5) years with a ten (10) percent increase yearly. It was noted by Alderman Williamson that he felt there had been a misunderstand- ing concerning soing out for bids with regard to the last meeting of the Sani- tation Committee between the City Engineer and the Committee. Mayor Reid stated that at the last Council Meeting it was suggested that private haulers be invited to come before the Council with proposals concern- ing garbage pick-up as stated in the minutes. Alderma .n Keaton mentioned that the specifications need to be spelled out with regard to bidding and that those specifications be addressed by the bidders. He mentioned the following as being a part of the specifications; once or twice a week pick-up, garbage or trash or both, complaints, billing, liability of the city, collections and etc. Mayor Reid stated that he would Hke for the city to keep what they have in the way of garbage pick-up system. Billy Gilmore, Sanitation Superintendent, stated that there was no way that specifications could be written and bids received in a two week period. Mayor Reid stated that specifications would be ready by the next Council Meeting for their approval concerning going out for bids to private haulers. Alderman Wilson stated that he felt a decision had to be made as to whether to keep control of the garbage system or ~ rto a private collection system. He said he felt there were two separate issues involved. Alderman Keaton stated that he felt that there needs to be an analysis of the whole picture, and that there needs to be presentations from private haulers with regard to cost b1efo:re a final decision can be made. Mayor Reid stated that he would like to see two more garbage trucks bought out Page four CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 21, 1982 of the 1¢ sales tax money and the city keep control of the garbage pick-up. Alderman Wilson stated that he did not feel there was enough information for a decision at this point. An unidentified gentleman in the audience made mention of 1,535 homes on LRAFB which are serviced by a private hauler and suggested getting information from that source. City Engineer Owens gave a breakdown on several different cities nearby and the limitations with regard to their privated collection systems. Mayor Reid stated that with no objections from the Council, bid specifications concerning garbage collections would be brought before the Council at the next meeting for their approval or disapproval. There were no objections. b. Proposal to complete Phase Two Planning for a refuse derived Energy System to serve Jacksonville, Northeast Pulaski County and LRAFB. Mayor Reid recognized Mr. Al Drinkwater who stated that Phase 1 had been com- pleted and that Phase 11 of the energy system had been submitted only to the City of Jacksonville. He said that the City would be the only party dealt with at this point. He asked that the City agree to let Metropolitan Trust Co., have the exclusive right for a thirty-six (36) month period to go through with pl 1ans for the facility, stating that if at that time Metropolitan did not fulfull! the agreement the eity could cancel. He stated that the deliverer of refuse would h~ve no bearing on a contract between themselves and the City. He did say that they would insist on some waste control in that the waste collected in the City be foe used on that plant, making note that this would be an important factor in operation of the system. Mayor Reid stated that this could be included in the specs. Mr. Drinkwater suggested that the City instruct the coll~cting agent of refuse to use any facility at any time that the City directs them to use, as long as it is a permitted facility. City Engineer Bill Owens stated at this point that the City would be held respon~ sible by Pollution Control for contracts between itself and private collectors. Alderman Francis left the room at this time, 8:20 P.r~. Mr. Drinkwater said that one method of financing is proposed; that being solid waste control oonds, also stating that other types of financing are befi1ng studied as well. Alderman Durham left the room at 8:23 P.M. Mr. Dri.nk.wa ter mentioned tne good fa H~ cl ause tn cl uded t n tb.e negoti.attons. with regard to t~e exclusive right of Me tropo lita n Trus.t "QJ ~roceed with tl'te planning of Phase 11. He said an exclusion is preferred w1 th regard t o pro- perty tax until the profit sharing of the proposal takes pl ace. He stated that detai.ls of a contra.ct would be drawn up wh en a n accepta15le fee i s agreed upon. Aldermen Francis and Durham returned at 8:29 P.M. J Page five CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 21, 1982 Alderman Wilson moved, seconded by Alderman Smith that the Council authorize Mayor Reid and the City Engineer to review the proposals and enter into an agreement to complete Phase 11 with Metropolitan Trust Co. By a unanimous voice vote, the MOTION CARRIED. There was discussion concerning tipping fees and profit sharing which Mr. Drinkwater sa~d-!would be included in the whole package. He noted that ori- ginally in Phase 1 analysis that a tipping fee of $28.00 per ton was projec- ted stating that he felt this would be lower in the finalization of contracts. He said that the ;lant will meet Pollution Control standards. PLANNING COMMISSION: Alderman Wi 1 son moved, seconded by Alderman Smith to approve the street name ~hange from Jackson to Burman Street. By a unanimous voice vote, the MOTION CARRIED. GENERAL: a. Site Location -Jacksonville Historical Society Future Bldg. -Vacant property at Graham Rd., Fire Station Mayor Reid stated that since he had been contacted concerning the item some of the members of the Historical Society have said that they wo~ld like to study the building site location further. Attorney Steve Hughes asked due to the fact that the area around the Fire Station is used for playground, that the Historical Society choose another building site. There was a short discussion concerning placement of the building on the property beside the Fire Station on Graham Rd. Mayor Reid asked that the item be withdrawn unless somebody wanted to pursue it. Alderman Fletcher voiced withdrawal. b. ELECTION-PRECINCT 602 concerning mfg. or sale of liquor Mayor Reid recognized City Attorney Paul Groce who stated that he had sent a memo to the Council Members and did not have anything to add. Mayor Reid stated that in his understanding the item would remain on the ballot and that he would be campaigning against it and encouraged the Council to do likewise. Alderman Wilson stated that the intent of the Council at the last meeting was to get something done about the item being on the ballot and that obviously the City Attorney did not think it should. He said that he still felt there should be something done. Alderman Keaton agreed stating that his campaigning against it was limited seeing that voting is in only one precinct. Alderman Knight said due to public concern the matter was brought before the Council at the last meeting and that the minutes would near that there was a unanimous decision concerning aniinjunction with regard to precinct 602. The City Attorney stated that such could be done but that he would be no part of it. He said that he did feel a responsibility to the Council but not in the event the request of the Council is illegal. qtj-Page six CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 21, 1982 Alderman Wilson said he felt something should be done to.put a cloud on the election in precinct 602. He mentioned that he also felt there was case law re1searcoed for him by an outside source that would substantiate legal action. City Attorney Groce said that with an injunction the constitutionality of the law itself would be tested. He explained that in the beginning, at the time the petition was being circulated, that the same could have been done over the whole city. Alderman Fletcher stated that he felt it was more than a political issue; the real importance being a moral issue. He said he did not feel that approximately six hundred (600) people should make a decision which affects the whole city. He said he was not pleased with the campaign signs all over the city stating that he would like to see those in the city right~of-ways be pulled up. Mayor Reid stated that there would be discrimination in that event. Attorney Groce said that there are no grounds to contest the election itself but that the constitutionality of the law could be. There was discussion concerning portions of the city voting wet when the city as a whole voted to be dry. City Attorney Groce said there was a two (2) year period before such a vote could be taken again when such action takes place . Alderman Wilson stated again that he felt some kind of action could be filed in Circuit Court and at least file some kind of action concerning contesting the election or an opinion concerning the legality of the thing whether it passes or not. After a discussion between Alderman Wilson and City Attorney Groce which dealt with whether or not the Attorney had followed the instructions of the Council and insinuations that the City Attorney had not researched the issue, City Attorney Groce stated that he felt the Council was pursuing illegal action and stated that another attorney could be hired to do it, stating again that he was not going to do something that was not founded in the law. Alderman Abdin and Fletcher left the room momentarily at 8:40 P.M. City Attorney Groce said that the cases referred to by Alderman Wilson as found- ation for legal action substantiate a frivilous foundation. Mayor Reid said it seemed that on one hand the advise of the City Attorney is followed and on the other it is not. Alderman Knight stated that she had brought the matter before the Council for some kind of action saying that she really did not want it on the ballot. Attorney Groce made reference to an article in the paper printed September 13, 1982 and action by the Council was October 7, 1982, noting that it was too late in that the machines had already opened. Alderman Durham moved, seconded by Alderman Fletcher to recend the previous action of the Council concerning the election in precinct 602 and that the day after the election, if it should pass, that the City Attorney file a la,wsuit. [ . r Page seven CITy OF JACKSONVILLE, .ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 21, 1982 There was more discussion concerning why the lawsuit could not be filed now instead of waiting until after the election. Alderman Wilson stated that the Council may have been too specific in asking for an injunction but contended that the Council wanted action to be taken with regard to the election in 602, also noting that if the City Attorney took that to mean only an injuction that maybe there had been a misinterpretation. City Attorney Groce asked if the request was not to stop the election to· which Alderman Knight stated that she did and Alderman Wilson a.greed At this time a ROLL CALL vote was taken with regard to the aforementioned motion by Alderman Durham, seconded by Alderman Fletcher. ROLL CALL: Aldermen: Knight Smith, Durham and Fletcher voted AYE. Aldermen: Brooks, Francis, Wilson, Abdin, Keaton and Williamson voted NAY. AYE four(4). NAY six (6). MOT! ON FAILED. Alderman Wilson moved, seconded by Alderman Brooks that the City Attorney file some kind of action as soon as possible concerning the constitutionality of the law concerning the election in precinct 602. City Attorney Groce again stated that the Council could feel free to hire another attorney to take care of the matter and let his budget bear the expense of such action. He said he was not trying to shirk his duty. Alderman Fletcher said that he still honored the City Attorney's opinion and felt that he had not led the Council wrong at any time. It was noted that the cost of the action would be approximately fourty (40) dollars. Alderman Wilson said that if this action is taken and some court rules on the constitutionality of it then it would not have to be faced again in another precinct; that being the whole point. A ROLL CALL vote was taken on the aforementioned motion by Alderman Wilson, seconded by Alderman Brooks. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Abdin, Keaton and Williamson voted AYE. Alderman Fletcher voted NAY. AYE nine (9). NAY one (1). MOTION CARRIED. c. RESOLUTION 302 (#10-82) concerning the acquiring of property for the construction of an Elderly Activities Center Alderman Abdin moved, seconded by Alderman Knight to read Resolution 302. By a unarii.mous voice vote, the MOTION CARRIED. Whereupon Bertha Tipton read the Resolution. Alderman Durham left the room at 8:55P.M. Alderman Wilson moved, seconded by Alderman Smith to approve Resolution 302. By a unanimous voice vote, the MOTION CARRIED. ANNOUNCEMENTS: Mayor Reid mentioned the Christmas decorations and suggested that only those that look presentable be used stating that he hoped the retail merchants would help with the project. Page eight NON-AGENDA ITEM: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING OCTOBER 21, 1982 At th1s point Alderman Keaton posed a question concerning asphalt work that has been done in the city with regard to the reimbursement for said work. Mayor Reid stated that the church on McArthur had paid for the asphalt work they had done. City Engineer Owens explained that a 1 etters are w.ri.tten outlining the prices of the materials as the Street Department estimates them noting the price per ton also stating that if the estimation was short of tfle exact cost, it was understo~d that the exact cost would be the payment price. Alderman Wilson said that information from City l:lall concerning tonage used and payment made does not match up, adding that some have not been paid back at all. He noted that six hundred and seventy ($670.00) had not been paid back by the Chamber of Commerce. Mayor Reid sacid that he approve that work without any repay. Alderman Wilson asked who had authorized the Mayor to take such action to which the Mayor replied that nobody had. Alderman Wilson stated that the Coucnil authorized money for expenditures. Mayor Reid stated that the Chamber is a service organization and provides for the community, adding that he would ask the Chamber of Commerce to pay for the work. Alderman Wilson said there was about eleven hundred ($1,100.00) difference in what the High School paid and what is snowed that tney used, a5out ($250.00) difference on a church and a private drive on King St., of ($78.00). Mayor Reid stated that he would get the money back. Alderman Wilson suggested an audit control on money spent on asphalt work done · other than that approved by the Council. Mayor Reid stated that it would be done. Alderman Abdin moved, seconded by Alderman Keaton to adjourn. With unanimous approval of tne Council, the meeting was adjourned at 9:00 P.~1. Respectfully submi:tted, ~ >7r ). cf{JH~ LUa ~1. Leonard City Clerk~ Treasurer A{tr&# Mayor l CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 4, 1982 1. INVOCATION: 2 . PLEDGE OF ALLEGIANCE: 3. ROLL CALL: 4. 5. 6. PRESENTATION OF MINUTES: APPROVAL AND/OR CORRECTION OF MINUTES: CONSENT AGENDA: (Street .Dept.) (Animal Control) (Fire Department) 7. WATER DEPARTMENT: 8. SEWER DEPARTMENT: 9. FIRE DEPARTMENT: 10. POLICE DEPARTMENT: 11. STREET DEPAR~MENT: , .. : 12. PARKS · & RECREATION DEPT: 13. SANITATION .DEPARTMENT: 14. PLANNING COMMISSION: 15. GENERAL: a. Regular City Council Meeting - October 21, 1982 a. Regular City Council Meeting - October 7, 1982 a. Daily Work Record-(Bob Martin) a. October Monthly Report-(John New) a. October Monthly Report-(Chief Smart) a. Update-Redmond Road Project (Mayor Reid) b. Update-Asphalt Program (1982) (Mayor Reid) a. Private Hauler Bid Specifications are available in City Engineer's Office (Request permission to go out for bids) (Mayor Reid) a. Request acceptance (Appraisals and Review Appraisals) Elderly Activit- ies Center (Mayor Reid) 15. GENERAL: (Continued) 16. APPOINTMENTS: 17. ANNOUNCEMENTS: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 4, 1982 b. Request to buy Jan. 1, 1983 (Non-Biddable Item) (CBM loc .al distributor with service mainten- ance) (Mayor Reid) c. Discussion-Use of Jacksonville High School Auditorium· paid for the City-Blue Grass Program to benefet needy families.(Mayor Reid) d. ORDINANCE 686(#25-82) (Mayor Reid) Puppose: to levy a total of six (6) mills agaist personal and real property within the corporate limits of the City sufficient to pay the principal and interest on several obligation improvement bonds of the City. e. Lawsuit filed (Election Precinct 602) (Information Only a. HEALTH CARE FACILITIES BOARD: Re- commend Mr. Michael o•Brien be reap- pointed for a 5 year term which will expire 11/16/1987 (Mayor Reid) b. Recommend that vacan):;. created by the 1 signation of Mr. Ron Mills on the Civil Service Commission be filled at the next Regular City Council Meeting. (Mayor Reid) a. City Offices will be closed for Veterans Day/Thursday, November 11, 1982. b. 48th Annual Arkansas Municipal League Convention/14~16 November, 1982/Hot Springs. c. Public Hearing/Revenue Sharing Proposed Use Hearing/Tues,day, November 9, 1982 7:00 P.M./City Hall d. Public Hearing/Bull Creek Project North Side Junior High School Auditor- ium/ Monday, Nov. 29, 1982/7:00 P.M. (Set up by Corps of Engineers of Memphis) CITY OF JACKSONVILLE, ARKANSAS q1 REGULAR CITY COUNCIL MEETING NOVEMBER 4, 1982 . REGULAR CITY COUNCIL MEETING -COURT ROOM, POLICE & COURTS BLDG., WEST MAIN STREET, JACKSONVILLE, ARKANSAS -7:35PM to 8:58PM CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE: The City Council of the City of Jacksonville, Arkansas met in Regular Session, November 4, 1982, at the regular meeting place of the Council. Alderman Fletcher d~livered the invocation after which Mayor Reid led the standing audience in the "Pledge of Allegiance to the Flag". ROLL 'CALL: On ROLL CALL the following members were present; Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Abdin and Keaton. Alderman Williamson was absent. PRESENT 9. ABSENT 1. Mayor Reid also answered .~oll call and declared a quorum. Others present were City Attorney Paul Groce, Fire Chief Wilbur Smart, Police Chief ~rank Neely,·Finance Director Gene Kelley, Planning Commission Chairman Frank Betts, Par.k & Rec Director Annabelle Davis, City Engineer Bill Owens, other City Employees, interested 'citizens and members of the press. PRESENTATION OF MINUTES: Mayor Reid presented the Minutes of the Regular city Council Meet- ing held on October 21, 1982, for study and later action at the next Regular City Council Meeting. APPROVAL ·AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman Abdin to approve the minutes of the Regular City Council meeting of October 7, 1982 •. By a unanimous voice vote, the MOTION CARRIED. CONSEl~T AGENDA: Alderman Durham moved, seconded by Alderman Knight to approve the Daily Work Record by Bob Martin from the Street Department. , Alder- men: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletche~, Abdin and Keaton voted AYE. NAY 0. MOTION CARRIED. Alderman Durham moved, seconded by Alderman Knight to approve the October Monthly report by John New from the Jacksonville Animal Control Dept.~ reflecting revenues of $962.00. Aldermen: Knight, Smith, Brooks, .Francis, W.ilson, Durham, Fletcher, Abdin and Keaton voted AYE. NAY 0. MOTION CARRIED. Alderman Durham moved, seconded by Alderman Knight to approve the October Monthly report by Chief Smart from the Jacksonville Fire Department reflecting an estimated fire loss for the amount of $7,100.00 Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Abdin and Keaton voted AYE. NAY 0. MOTION CARRIED. (00 PAGE TWO WATER · DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: a. Update~Redmond Road Project CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 4, 1982 Mayor Reid made reference to a report by the Arkansas State Highway Commission regarding Redmond Road Extension, Redmond Road and James Street Railroad Signal, noting that cdnstruction bids are now bsing advertised and will be let November 17, 1982. He said that the original estimate of the citys share for this year was $65,.000.00, but that revisions made by the Highway Department have reduced the balance owed by the City at this time to complete the project to $30,000.00 noting the total cost _ t .o the-cit'y -as $191,000.00. He stated that completion of the project would take the biggest part of 1983. There was discussion of a change ~n priorities that placed Vanden- burg as second priority and the extension of Redmond from Trickey Lane over to Military Road as third priority, Mayor Reid stating that he made the change. It was noted by the City Engineer that major accidents were rel-ated to the Vandenburg intersection, to which the Mayor added that such accidents' and traffic congestion problem makes it higher priority. Mayor Reid stated that the St~t~ had asked £or the change and he had approved the change but that the Council could either approve or disapprove of his action regarding the matter and he would go back to the State Highway Department with their action. He stated that Redmond Road Extension is first priority. He said that when the $30,000~00 is paid the Department will finish the construction of the project with nothing else due from the City. It was noted in the discussion that the Trickey Lane Extension could come up as top priority in the latter pa~t of 1983~ - Ald~rman Wilson suggested that the Highway Department be asked to consider the other leg of Redmond Road Extension as a part of the first project under discussion. Mayor Reid agreed to make the request, stating that money could be included in next years budget for both projects. Mayor Reid asked if there were any objections in leaving Vandenburg as next priority following Redmond Road~ there were none. J PAGE THREE b. Update-Asphalt Program (1982) CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 4, 1982 j_ City Engineer O~ens stated that the cos~ per ton to the City for asphalt is $25.80 to $26.00. The question -was naised by Alderman Brooks as to whether or not some of the work that ,had _ been done on projects had been under billed. Mayor Reid stated that by agreement of the Street and Drainage Committee assistance was given at Park & Rec. noting an amount of $600.00, also mentioning the school. Alderman Knight recommended that such decisions of committees be brought before the Co~ncil. City Engineer explained concerning King Street that mopey was asked for before the work was -done and that the estimate was exceeded by twenty-five (25) or thirty (30) dollars. Mr. James Scudder asked apout some paving done ·for Alderman Abdin.-- Alderman Abdin explained that part of a driveway ·is -in the City property easement and right of way. He noted the cost quoted before the work as being $230.00 and that he was billed for $286.00, stating that he paid it. Mayor Reid stated that the only projects that he approved were projects that -directly benefited the community, naming the School, the Chamber and the -Parks Dept. Alderman Keaton stated that he felt that any expenditure• coming out-of the ·street Dept ~ budget should come·before the Council befo~e it is done and let the body -as a whole -determine where the exp~nditures need to ·be made. Mayor Reid noted that the committee did meet on the School pro- ject and that there -was agreement by everybody that it was a good project, to go ahead and do it. Mayor Reid stated that the work done was on the area in front of the field house. Alderman Wilson note that the Council authorized expenditures but that these weren't included stating that he felt if expendi- tures are .made out of the Street funds that the Council should know about it. Mayor Reid assured the Council that there would be more detailed information. He noted minutes of several .years where -he had been instructed not to bring a lot of little things before the body. /O! /OJ.. PAGE FOUR CITY OF JACKSONVILLE I . ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 4, 1982 Alderman Wilson stated that he felt ' the city should not do any work - for private individuals, mentioning the driveway on King Street . 1 which 0as billed at $100.00but actually costing more. Mayor Reid stated that City right Of way goes half-way of the l.ndiv:i!d- uals driveway. Mayor Reid stated that in the 8 years he had been in the office that if an individual would pay for tile~ the city would iay it for them~ Alderman Wilson stated that he thought a written policy would be in order. Mayor Re~d asked that a written policy be submitted if desired. PARKS & RECREATION DEPARTMENT: SANITATION DEPARTMENT: City Engineer Owens passed out bid specifications to the council stating that the information is basically what was asked for by . the Sanitation Committee. He noted that there were various ways to bid the item~ noting pick~up and rate modific~tion, pointing out similarities with the policy of the system used by Little Rock Air Force Bas~. He said that a rate incre~~e would ~e tied with the cost of living index. He urged that a quick a6ti6n re-. garding the matter is needed, pointing out equipment in the pre- sent system that is in bad shape. He said that other bids con~ qerning the hydrarilid tru6ks for the Sanitation Syste~ coJld be held over until about the middle of November. He said that if the bids came back in by Friday a decision could be made concern- ing a private··tontractor or th~ City•s pre~ent system notihg that it is hoped that which ever is chosen could be initiated by Janu- ary 1, 1983; mentior1ing that some employees may have to look for other jobs. He said that perhaps ·twelve (12) people may be affected. Alderman Abdin raised a question about who would handle-the billing, to which Engineer Owens r~plied that it would be done by the city as it is now. He noted that the expense ~afd to -the· Wa>c·er...-Dept., is about $20,000.00 a year for billing. Alderman Knight pointed out that she did'not like two items: page seven (7) of the bid specifications, 14~03 {the cit1 to adi as a collector) and 14.05 (concerning-payment to the contractor whether or not the city collects from the customer). City Engineer Owens said that the city absorbs the loss · now-if it is not collected, Alderman Keaton s~ggested that when the bids come in that the City Engineer prepare an analysis regarding all the systems under consi- PAGE FIVE · · · 1·· -l ~ . CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 4, 1982 deration so a decision could be made as soon as is practical~ There was a discussion concerning · the handling . of complaints and Mr. Jim Douglas stated that he, as a private coritractor; would handle complaints which could be spelled out in · a contract·. He explained that . his -is consider~d curb side ·pick-up~ within three (3) ft. of the city stre~t~ It was noted that the present city ordinance governing garbage pick-up does not specify how -many feet from ·the street garbage must be placed. Alderman Smith raised a question concerning back-ri~1 equipment or employees and City Engineer said none would be proviqed if a pri- vate contractor is. chosen. Alderman Knight moved,· secon~ed by Alderman D~rham ~hat the Sanitation Dep~rtment, go out for bids as soon as possible for comparing private haulers with the present system with new equipment and a new system 'with new equipment ~ith .specifications that a private hauler be the first handler of complaints. By a unanimous voice vote the MOTION CARRIED. City Engineer Owens stated that the bids could be opened which would enable him to prepare data for the Council but that they could not be accepted for a week. He said that upon completion of data a decision could be made concerning which system will be used by the following Monday, but no special meeting was set up. GENERAL: a. Request acceptance (Appraisals and Review Appraisals) Elderly Activiti~s Center Tony Ply stated that due to misunderstandings concerning HUD rules and regulations there are certain qualified appraisals that are required. He . requested that the Council award Lee Stevens. the review appraisal at $150.00 each and Reynolds Appraisal Service for the appraisal of four (4} tracts (tract 1, 2, 3, 4 of Plot A) at $500.00 each. He stated that he had contacted appraisers who had worked for HUD previously, due· to knowledge th~y wou'ld have concerning requirements by :HUD. Alderman Sm~th moved, seconded by Alderman Knight to approVe the request to award Lee Stevens the review appraisal at $150.00 e~ch and R~ynolds Appraisal Ser~ite f6t the ·A~praisal of fOur (4}'.tracts (1, 2, 3, 4 of Plot A} ·at ~500.00 each. By ~ unanimous voice vote, the MOTION 'CARRIED. b. Request to buy 'Non-Biddable It~m (CBM local disttib~tor with service maintenance) ·' 0' /ZJ3 j?JtjPAGE· SIX . ' . ' I CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 4, 1982 Mr. Gene Kelley explained that the item was ·not a word procps~or. He stated th(it the equipment now being used is over four_(4) years old. He. added. that it is h~rd 'to find part replacem~rlts for two items of·the components, namely the CRT and the .CPU. He noted that information concerning items discussed regarding t~e ·clerks office could be done on a daily or weekly basis with ihe purchase of this equipment. He said with the MVP equipment there is the capability of four (4) outside units~ ' Mr. Kelley stated that CRT outside City Hall would be limited to two (2) to three (3)· thousand "feet, adding that it was possible but at a lot more expense.'· He-said that ·the "Police·-situation is not very compatible with usage of the system. ·He said' the sys- tem would mainly service City Hall. He added that some of the equipment would be an addition to what the city has ·and some would be replacement items. He said that he·had written about sixteen (16) programs that are now being used in.reports. Alderman Abdin moved, seconded by Alderman Durham to go along with Mr. Gene Kelley's recommendation of proposal #2 in the' 1983 Budget which is as follows: COST MONTHLY Two 2336DW Integrated DP/WP Workstation $4,400. $44. One 2336MXE 4 Port Terminal Multiplexer 1,400. 10. One 22C02 Printer/Drum Plotter Centro. 200 •' 3. One 2200MVP-l6 64K Memory 6t200 . 117. $12,200. $174. By a unanimous·voice vote, the MOTION CARRIED. c. Diseu:ssion-Us~ of Jackscmville ·High School Audi tor'ium paid for by the Ci'ty (Blue Grass Program ·to benefit needy families) · Alderman Knight moved, 'Seconded by Alderman Durham to pay the fee of $195.00 for the use of the High School Auditorium and partici- pate in the activity. By a voice vote the MOTION CARRIED. d. ORDINANCE 686 (#25-82) AN ORDINANCE FOR THE PURPOSE OF LEVYING FIVE MILLS, ONE...:HALF MILL AND ONE-HALF MILL TOTALING S'!X .MILLS AGAINST PERSONAL AND REAL PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF JACKSONVILLE, ARKANSAS: FOR THE PURPOSE OF LEVYING A TAX SUFFICIENT TO PAY THE PRINCIPAL 'AND INTEREST ON GENERAL OBLIGATION IMPROVEMENT BONDS OF THE CITY OF JACKSONVILLE, ARKANSAS: FOR THE PURPOSE OF SUSPEND- ING THREE AND ONE-HALF MILLS TAX FOR INDUSTRIAL DEVELOPMENT BONDS FOR THE YEAR 1983: FOR THE PURPOSE OF EFFECTING CERTICIATION OF COUNTY CLERK OF PULASKI COUNTY OF THE TAX LEVIED: PRESCRIBED OTHER MAIN. [ J PAGE SEVEN I, r CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 4, 1982 MATTERS PERTAINING THERETO: AND DECLARING AN EMERGENCY •. Alderman Durham ~oved, seconded by Aldermari Abdin, tHat 'Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilson,.Durham, Fletcher, Abdin and Keaton voted AYE. Motion received hine (9) affirmative votes, (O) .negative votes. MOTION CARRIED. Ordinance read FIRST TIME by Bertha Tipton. Aldermen: Francis, Fletcher and Durham left the room momentarily at 8:35 P.M. Alderman Abdin moved, seconded by Alderman Smith, ·that Ordi-nance be accepted on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Brooks, F~andis, Wil~on~ Durham, Fletcher, Abdih and Kea- ton voted AYE. Motion· redeived nine··(9) affirmative votes, (O) negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Smith moved, secdnded by Alderman Francis, to suspend · the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham,·· · Fletcher, Abdin and Keaton voted AYE. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. where- upon, Bertha Tipton read the Ordinance for the SECOND TIME. Alderman· .Fletcher moved, seconded by Alderman Durham, to further suspend the rules and place t.he Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilson I Durham,. Fletcher I Abdin ' and Keaton voted AYE. 'MOtion received nine (9) affirmative votes, (or negative votes.· MOTION CARRIED~ Whereupon, Bertha ·Tipton read the Ordinance for THIRD AND FINAL TIME~. ' '' Alderman Fletcher moved, seconded by Alderman Knight, t'hat Ordinance be APPROVED-ANn 1AbOPTED. · ROLL CALL: Aldermen:·· Knight, Smith, Brooks ,• Francis, 'Wilson, Du .rham, Fletcher,· Abdin a ·nd Keat.on voted AYE. Motion received nine (9) affirmative votes, (O). nega- tive votes. MOTION CARRIED. Alderman Fletcher moved, seconded by Alderman Abdin, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fltecher, Abdin and Keaton voted AYE. Motion received nine (9) affirmative votes, (0) negative votes. MOTION CARRIED. · · ORDINANCE & EMERGENCY CLAUSE APPROVED & ADOPTED AND NVMBERED THIS 4th DAY OF NOVEMBER, 1982. e. Lawsuit filed (Election Precinct 602) Information Only. j() b PAGE EIGHT APPOI NTMENTS: '" CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 4, 1982 a. HEALTH CARE FACILITIES BOARD: Recommend Mr.· MichaE!l O,'Brien be reappointed fo~ a 5 year term which will expire ·11/16/1987. Alderman Wilson moved, seconded by Alderman Smith to Appoint Mr. Michael O'Brien to a five (5) year term which wi-ll expire ll-16-1987, to the HEALTH CARE FACILITIES BOARD. By a voice vote the MOTION CARRIED. Alderman Knight voted NAY. b. Recommend that vacancy created by the resignation of. M~. Ron Mills on the Civil Service Commission be filled at the next Regular Council Meeting. Alderman Smith submitted the resume of Mr. Joe Ziegler for the review of the Council with regard to the appointment. Alderman Francis recognized Mr. casey who made a request that some lots owned by Earl Smith in the area of Henry Estates Addition be cut, bush hogged or burned ,off by the City~ Mayor Reid. stated that there are similar problems in .other parts of the City and .over the State but that he would look into the matter and try to take care of. it, noting that in previous years Chief Neely had done the work and the .city had furnished the bush hog for the particular area. There was general discussion concerning care of lots with regard to Ordinance requirements and different areas that do not comply ·. Mayor Reid mentioned that the lawsuit filed by the Fire Depart-· ment, is not valid in his opinion and that he believed it should go to the highest court in the land for · settlement~ ,It··was noted that Mr. Les Mattingly, attorney for the Fire Department would receive a third of the monies collected. Alderman Abdin moved, se·conded by Alderman Fletcher to adjourn. With common consent of the Council, the meeting was adjourned at 8:58 P.M. Respectfully submitted, ~~ ';A.c>f~~~ Lula M. Leonard CITY CLERK-TREASURER ·L-&,~ ~G. Reid MAYOR CITY OF JACKSONVILLE, ARKANSAS /07 REGULAR CITY COUNCIL MEETING NOVEMBER 18, 1982 1. INVOCATION: 2. PLEDGE OF _ALLEGIANCE: 3 • ROLL CALL: 4. PRESENTATION -OF MINUTES: 5. APPROVAL -AND/OR: CORRECTION OF MINU'l'ES: 6. CONSENT AGENDA: (Police Department) 7 . WATER DEPARTMENT: 8. SEWER DEPARTMENT: 9. FIRE DEPARTMENT: 10. POLICE DEPARTMENT: 11. STREET DEPARTMENT: 12. PARKS & RECREATION PEPT.: 13. SANITATION DEPARTMENT: 14. PLANNING COMMISSION: 15. GENERAL: a. Regular City Council Meeting - November 4, 19~2 a. Regular City Council Meeting - Oc tober 21, 1982 a . October Monthly Report -(Chief Neely) a. Bids for Residential Ser. (Mayor) b. sanitation Committee Meeting Minutes November 16, 1982 a. Final Plat of Loop Road Acres - Planning Commission recommends approval (Mayor) a. Resolution #303 ~(CC #12-82) "Intent for Act (9) Bonding" (Mayor) b . Resolution '#304 (CC #13-82) "Match Federal Aid and Urban System Monies for the Vandenberg and Hwy 161 Rd Improvement" (Mayor) 15. GENERAL: (Continued)-- 16. APPOINTMENTS: 17. ANNOUNCEMENTS: ADJOURNAMENT: CITY ,JOT!' ~-JAC·!{S~NVILLE~ ARKANSAS REGULAR CITY COUNCI~ MEETING NOV~MBER 18, 1982 -. o •. -C-ommi t:t~·t?,·.,.. ·Review. Ordinance 613-618 information only d. --Insu:r<!lnce Committee Minutes Information Only. e. Public Hear rung '-r:--:~evenl..}e : s~aring Minutes -In :formation · On -ly ... , /' a. Nominations: Civil Ser. Comm. 1. Mike Abdin~~+9·. ~-n-ight~Francis 2. Lindy Boll~n-Ald. Durham 3 ~-· _,Jo~, Zeigler':"'·Ald~ ~mi -th _ a. City Hall will be closed N0vember &:S-& .--2-6 ·i ·n view of Tha~ksgivil'!g _Ho;l~da.y -.-- CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 18, 1982 REGULAR CITY COUNCIL MEETING-COURT ROOM, POLICE & CbU.RTS BLDG., WEST MAIN STREET, JACKSONVILLE, ARKANSAS -7:40P.M. -8:50P.M. CALL T@ ORDER: INVOCATION: PLEDGE OF ALLEGIANCE: The City Council of the City of Jacksonville, Arkansas met .in . Regular Session, November 18, 1982, at the regular meeting place of the Council. Mayor Reid delivered the invocation ahd led the standing audience in the "Pledge of Allegiance". ROLL CALL: On ROLL CALL the following members were present: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durahm, Fletcher, Abdin, Keaton and Williamson, Mayor Reid also answering ROLL CALL. . PRESENT 10. ABSENT 0. Mayor Reid declared a quorum present. Others present wer~ Police Chief Neely, Fire Chief Sm~rt, City Engineei Bill Owens, City Finance Director Gene Kelley, Planning Commission Chairman Frank Betts, other. department heads, city employees, interested citizens, and members of the press. PRESEN~ATION OF MINUTES: Mayor Reid presented the Minutes of the Regular City Council Meeting held on Novmeber 4, .1982, for study and later action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman · Smith moved, seconded by Alderman Francis to approve the minutes of October 21, 1982, Regular City c6uncil Meeting. By a unanimous voice vote; the MOTION CARRIED. DEVIATION FROM AGENDA: Mayor Reid recognized Reedy Ray who presented a final architec- tura~ drawing of the Elderly Activities Center and requested permission of the Council to go out for bids on the project, stating that there were no changes in the plan .as -previously . presented to the Council. Alderman Fletcher moved, seconded by Alderman Knight to allow the plans for the Jackson~ille Elderly Activities Center to go out for bids. By a unanimous voice vote, the MOTION CARRIED. ' . CONSENT AGENDA: Alderman Abdin moved, seconded by Alderman Smith to approve the October monthly report of Police Chief Neely;:which reflected Fines and Bond Forfeitures of $26,271.50, Miscellaneous Payments 6'f $167.00 making a total of $26;438.50. ROLL CALL: Aldermen: Knight; Smith, Brooks, Francis~ Wilson, Durham, Flethcer, ·Abdin, Keaton and Williamson voted AYE. NAY 0. MOTION CARRIED. WATER DEPARTMENT: /0 -1 /10 PAGE TWO SEWER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: PARKS & RECREATION DEPARTMENT: SANITATION DEPARTMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 18, 1982 a. Discussion of bids for Residential Service Mayor Reid stated that there were three alternatives at .the.pre- sent time to be Considered: to contract the service out, to go to the aut6mative syste~ menti~ning that there is a previous bid for that system or to keep the system now being used in the city. Mayor Reid recognized City Engineer Bill Owens who presented to the Council an evaluation report which he .stated was_p~ep~red with the help df Mr. Gene Kelley, Finance riirector ·showing in graph f9rm in~ormation concernin~ facts with regard to the pre- sent sanitation system and the other two proposed systems under consideration which he said had been requested by the Sanitation Committee. He made comment that one good thing about the automated system is that it does leave a possible way to get additiona1 incom~ by expanding pick-up out...:side the county and quite possibly to the Air Base and some commercial pick-up. He stated that there is'no way in the present system to fund adequate depreciation to take care of the trucks noting that there would have to be an indrease of fi1ty (50) cents to $1.00 per month in 1983 or 1984. He men~ioned a third evaluation~ the present system and once a week pick-up :. He pointed out a great drop in money spent, that being possil?.lY-fifty (50) to sixty (60) thousand dollars, due to savings 6n labor force and fuel, noting sufficient revenues at the present rate for pick-up to 1987. He went on to say regarding the first three evaluations, to:th* present system with twice a week pick-up and the present system with once a week pick-up, that about $110,000.00 should be added for trash pick-up which he said is the approximate cost per year now being paid for the service out of the one-cent (1¢) sales tax~ He mentioned that projected increases per year had been figured at six (6)% for salaries and ten (10)% for materials, fuel and gasoline. PAGE THREE CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 18, 1982 With regard to the commercial bids he explained that pick...;..up ·twice a week'· is a little lower than the present system with orice . a week pick-up, ·noting a trash pick-up with that which would comply with city regulations as of now. He said there was considerable savings in comparison with the present system. He mentioned that commercial pick-up which showed $100,000.00 savings in ·the trash alone could not be overlooked considering the cost to the public, noting that long standing employees would have to look for other employment. Mr. Owens explained that trash in 50 lb. bundles or less would be picked. up by the commercial , hauler. There was discussion concerning injuries with regard to .the automated system. It was pointed out that trash pick-up at present violates the Ordinance now governing .s .aid pick-up. Alderman Knight made reference to the minutes of the Sanitation Committee Meeting held November 16, 1982, withregard to the automated ·system being most efficient and more economical. Alderman Williamson said that he recommended going to the automated system although the .commercial pick-up looks good from an economical stand point 'noting his concern for long time employees who would have to look for other employment. ·He . said that. the automated sys tern had been proven to be a good sys tern in different places and that it can be u~ed without increasing rates.· Alderman Knight. moved, seconded by Alderman Durham to recommend that the automa.ted system be per sued. . 1' There was considerable discussion concerning breakdowns, the ability of present mechanics to handle the equipment needing repair, an available · spare part ·inventory and • the :fact tr.hat buying the new equipment with one-cent (1¢) sales tax monies would be :on a loan basis which would not require public hearing. It was pointed out by Alderman Williamson ~.that , the fir.st phase of the automated system would include the purchase of two new trucks and carts for the Stonewall and Keaton Additions and all the commercial pick-ups. It was stated by the City Engineer if things go as projedted, the system would be all phased in by the first part of 1984. _;-·.' Mr. Gene KeLley suggested building a temporary reserve of $100,000.00 if the commercial hauling system is chosen for the city in the event the city decides to resume the system. Ill /l ?----PAGE FOUR CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUN~IL MEETING NOVEMBER 18, 1982 Alderman ·Wilson asked City Engineer O~ens what his personal re- commendation would be and his reply was for the auto- mated system, stating that'it gives a lot of versatility and maintain$ the city employees. The question was raised as to whether or ~ot the city could place a bid to serve the 'LRAFB with regard to pick.,...up using the automl:lted system •. ~ayor Reid stated that he did not prefer that they do, even ':if it is possible. ~twas discussed whether .or not rates that would be charged using the automated syste~ as a source of revenue -with regard to outside the city pick-up would compare with commercial haulers and City Engineer Owens 'said that they would. Mayor Reid stated that he would like to see the system remain like . it is. He mentioned that; the riew and expensive equipment would have to be pulled in and out of the same land fill that is being used by the city. He said also that he was in favor of the Ordinance which he said is not being followed to the letter being changed to proviqe th.e service the . people want. He stated · that he would like to see the system rem~in as it is, use $100,0QO.OO out of the one-cent (1¢) sales tax through public hearings ~s a gift to buy . some equipment with, buy two · deisel back loaders and an additional trash truck with $40,000.00 that has been budgeted for that with rates in 1983 remaining what they are now. He suggested public hearings if there was the possibility of only once a week pick-up in 1984 or a rate increase. He said the in~ut that he is getting from the gen- eral public is to keep the present system, using part of the one-cent (1¢) sales tax monies as a gift to buy some equipment. Alderman Keaton said he did not think the use of one-cent (1¢) sales tax m~nies should be considered a gift but that it was a capital improvement. Mayor Reid acknowledged it as a capital improvement. The question was called for. ROLL CALL: Aldermen: Knight, Brooks, Francis, Wilson, Durham, Abdin and Williamson voted AYE. Aldermen: Smith, Fletcher and Keaton .voted NA:Y. AYE seven (7). NAY three (3) ~ MOTION CARRIED. Alderman Wilson stated that at the next Council Meeting he would like to discuss alternatives concerning the trash · situation and the Ordinance governing pick-up. PAGE _F;rVE ., . 'I • . ' CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 18, 1982 Alderman Durham expressed that perhaps modification of the Ordinance with regard to carts should be considered. Alderm·an Francis left the room momentarily at 8:20 P.M. Alderman Abdin moved, seconded by Alderman Knight to reject the bids of the Commercial haulers and go to the Automated system. By a unanimous voice vote, the MOTION CARRIED. b. Sa_nitation Committee Meeting Minutes. ~ Nov·ember 16, 1982 (Minutes presented at Regu~ar Council Meeting ~ Information Only} PLANNING COMMISSION: Alder~an .Abdiri moved, seconded by Alderman Knight to accept and approye the fin~l plat of Loop R6ad Atres. City Engineer Ow~ns stated that sewer, water and street improve- ments were _in . or-der, but no map w.as · available' for the council to view. There was discussion concerning the procedure followed at pre- sent with regard to the Council~ invol~e~ent 'in approving ' ot disapproving decisions of the Planning Commission. General consensus was t ·hat the Council should be supportive of the Planning Commis_sion in their decisions. . .. By a unanimous voice vote the MOTION CARRIED. GENERAL: a.. RESOLUTION #303-(12-.82} _ -t • • A RESOLUTION ·AUTHORIZING A MEMORANDUM ' OF INTENT BY AND BE'IWEEN THE CITY OF JACKSONVILLE, ARKANSAS, AND STRUCTURAL PL~YWOOD SALES COMPANY PE~TAI;NING -TO THE ISSUANCE OF INDUSTRIAL DEVELOPMENT REVENUE BONDS FOR ·FINANCING THE COSTS OF ACQUIRING INDUSTRIAL FACILITIES:· AND PRESCRIBING OTHER MA TT:E RS":RELATING TH ERETO . Mayor Reid introduced Mr. Larry Patrick representing · the Company named in the Resolution and Mr.· Shep Russell of the Herschel Friday law f~~m. Mr. Patrick stated that possibly one hundred . jobs would be available through the establishment of the Structural Plywood Sales Company_~ Alderman Abdin moved, seconded by Alderman Wilson that Resolution #303 (#12-82} be read. It was explained that there was no ·lay-up operation involved in the business. With the approval of the Council, Bertha Tipton, Mayor's Secre- tary, read the Resolution. /13 PAGE SIX . ·' : CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 18, 1982 Alderman Fletcher moved, seconded by Alderman Durahm to approve and adopt Re$olution 303 ~{12~82). :By a unanimous ~oicie Vbt~ the MOTION CARRIED. Mr. Russell stated that if the company wants to issue bonds, it is the responsibility of the Municipality to hold public ''hear- ings .but that there is no monetary ·obli!gati6n tto the City of Jacksonville. ,l , Mayor Reid reminded Mr. Russell that ;·when a ~coritract ·is drawn up there-would -need to be a payment in lieu of 'taxes attached. b. RESOLUTION 304-(13-82) A RESOLUTION OF·THE CITY COUNCIL OF THE CITY OF JACKSOmJ'ILLE, ARKANSAS, .EXPRESSING . THE WILLINGNESS .OF · THE ·CITY OF JACKSON-" VILLE TO MATCH FEDERAL AID AND URBAN SYSTEM MONIES FOR THE VANDENBERG AND HIGHWAY NO. 161 ROAD IMPROVEMENT . Alderman F .letche;r mewed,· seco:rnde:d by Alda:tman Durharri to read•: Resolution 304 (13-82). By a unanimous voice vote, the MOTION CARRIED. ,. . Bertha Tipton, Mayor Reid's --secretary ·.tread r.the Resolution. Alderman Fletcher moved, seconded by Aldarman Abdin to app:rove · Resolution #304-( 13-82) as read. .By a unanimous voice ·vot:e, the MOTION CARRIED. Alderman Keaton requested that attention be given by the High- way Department to the west side of the freeway with regard .to an arrow and a tur.n lane. Mayor Reid stated that he would contact the Department and see if they could include this:in their pl~ns. Mayor Reid stated that -the Redmond Road project ·had come in less than expected and that a possible te·n ( 10) thousand dollars might pe refunded. to the city. He said tha.t work would probably start in forty-five ·(45·)-. days. He · also .said that he had talked to the,Highway Department concerning the project going over to · Military Road which the Council had requested be included in th~ Redmond Road, project. He said it could not be included, but would be ne~t after Vandenburg. c. Committee-Review Ordinance 613-618 Minutes, Information Only. d. Insurance Committee Minutes -Information Only. e. Public· Hearing -Revenue Sharing-Mi-nute's, lnf:ormation .,., Only. . ' P~GE SEVEN NON-AGENDA ITEM: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 18, 1982 .I Alderman Phil Keaton raised a question concerning a landing strip planned in a LRAFB project which he requested that the city get involved in since p~operty ownars would be affected by the air traffic. He presented a letter which was not dated concern- ing the project. Mayo~ Reid stated that he was aware of the project which was brought to hi~ attention severa~ months ·ago, that it is approv- ed by the FAA and that ths flight pattern has been approved ~in6e the base has been here. He said the Base in the near future plans to send an informat{on officer ta the Council·to explain the project.·· · It was pointed out by ~lderman Keaton that the landipg .stri~ would ~e located between Maddox Road, ahd the end of Dick Jones Subdivision. The Council requested that representives froip. the Base meet with the· Coun8il as soon-·as possible ·with information pertinent to the land{ng strip. Mayor 'Reid stated that he would make the request and also include the people from the Chamber of Commerce to : t :alk. with · the· Council around the first of December. Alderman ~night mentioned a problem with traffic coming out on Stonewall Drive and East Martin Drive onto Highway 161 which had been brought up several mbnths ago and asked about having a center lane turn. Mayor Reid stated that an update would be given at the next meet- ing regarding this problem stating that it would• be possible to be done along with some stripingthat is needed, noting that $5,000.00 had been set aside in the last budget change for like projects. APPOINTMENTS: Mayor Reid stated that he preferred that the Council go into execu- tive session to chose one of the following nominations to fill a vacancy on the Civil Service left by the resignation of Ron Mills. It was discussed by the Council concerning making the appoint- ment in the Regular Meeting. It was decided not to go into executive session. Alderman Knight moved, seconded by Alderman Keaton that she and Alderman Francis recommend the appointment of Alderman Mike Abdin ;;s- /lb PAGE EIGHT CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 18, 1982 to the Civil Service Commission effective.~ January 1, 1983~ ·ROLL CALL: Aldermen: Kni~h-1::, Brooks, Francis, Wilson, Fletcher and Williamson -voted AYE. Aldermen: Smith an:d ,Durham voted NAY. Alderman Abdin abstained. MOTIN . CARRIED. Alderman Abdin thanked the Council for the appointment and pledged his best. Alderman Smith recognized Mr~ •Joe Ziegler whom he had nominated for the .appointment.• · ·. Alderman Knight . stated that she thought any of the three nomin- ated would have been an asset to the community. ANNOUNCEMENTS :: City· Hall will be closed· November 25th & 26th in view of ·.,Thanks- giving Day. ADJOURNAMENT: Alderman Fletcher moved, seconded by Alderman Abdin to a,dj "ourn. With common c~nsent of the Council, the meeting was adjourned at 8:50P.M. • I Respectfully' sU:bmi t ted, ~L;;~~ CITY CLERK---TREASURER ~G.· Reid MAYOR . CITY OF JAC_KSONVILLE, ARKANSAS REGULAR CITY COUNCIL ME~TI~G '. DECEMBER 2, 1982 1. INVOCATION: 2. PLEDGE OF ALLEGIANCE: 3 .• ROLL CALL: 4. PRESENTATION OF MINUTES: a. Regular City Council Meeting -November 18, 1982 5. APPROVAL AND/OR CORRECTION OF MINUTES: a . Regular City Council Meeting -November 4' 1982 6. CONSENT AGENDA: 7. WATER 'DEPARTMENT: 8. SEWER DEPARTMENT: 9. FIRE DEPARTMENT: 1m. POLICE DEPARmmENT: ll. STREET DEPARTMENT: 12. PARKS & RECREATION DEPT: 13. SANITATION DEPARTMENT: 14. PLANNING COMMISSION: 15. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: a. Resolution #305 (#14-82) concerning the construction of new sewage treatment facilities in 1984. (Mayor Reid) a. Street Striping update (Mayor Reid) b. Discussion-Short & Center St., Traffic problem (Ammerman Fletcher) a. Veto Override (City Clerk Leonard) a. Resolution #306 (#15-82) Intent for Act ( 9) B ·nding (Mayor ReiaJ) b. CDBG Target Area Ep~nsion (Mayor Reid) (Discussion Only) a. Letter of Thanks-Organization for Needy Families b. Public Hearing -Revenue Sharing and 1983 Budget (to include 1¢ Sales Tax Revenues as they relate to the 1983 /If 16. ~- c . d. e. ADJOURNMENT: CITY OF JACl<SO.NVILLE, ARKANSAS '· REGULAR CITY . COUNCIL MEETING DECEMBER 2, 1982 budget and projected -capital ex~---· pend·itures for 1983) Dec. 14, 7:00P.M·. ·parks & Rec. Bldg.-, .Miirt~in & Hwy. 161 Meeting to discuss Missile De- activation and construction of Assaul La~ding St!~P· Council Mempers,· Chameer Members, LRAFB Representatives, General Public Dec. 8, 7:00 Parks & Rec.; Bldg.· Martin & Hwy. 161 Budget Wo .rk · Sessidn -· Dec. 6, 1982- City Hail. Newly alected Council Members are urged to attend. Pub1i6 Hearing ~o €nlirge Target area in Sunnyside -·CDBG Program Thursday, Dec 9, 1982 6:30 P.M. CITY OF JACKSONVILLE, A~K~NSAS ~EGULA~ CITY COUNCIL MEETING DECEMBER 2. 1982 REGULAR CITY COUNCIL MEETING-COURT ROOM, POLICE & COURmS BLDG., WEST MAIN STREET, JACKSONVILLE, ARKANSAS ~ 7:40 P.M. to 8:48 P.M. CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE: /)Cf The City Council of the City of Jacksonville, Ark~nsas met in Regular Session, December 2, 1982, at the regular meeting place of the Council. Alderman Marshall Smith delivered the invocation after which Mayor Reid led the standing audienc.e in the "Pledge of Allegiance to . the Flag". ROLL CALL: On ROLL CALL the following members were p~esent: Alde~men: Knight, Smith, Brooks, l\'rancis, Wilson, Durham, Fletcher, Abdin, Keaton and Williamson. Mayor Reid aihso answered ROLL CALL. All Council Members were present. Mayor Reid dec·lared a quorum. Others · pl!esent for the meeting were Bertha Tipton, Mayor's Secretary, Jim Guy Tucker and Ann Ritchie of Mitchell, Williams, Selig, Jackson & Tucker Law Fitm, Larry Goddard, Quorum Court Member, Police Chief ·Neely, Fire Chief Smart, C~ty Attorney Paul Groce, City Clerk Lula M. Leonard, City Finance Di~ector Gene Kelley, City Engineer _Bill Owens, Planning Commission Chairman Frank Betts-, Park & R~a~~ Director Annabelle _Davis, Dept. Heads, interestsd citizens and ·members of the press. · T PRESENTATION OF MINUTES: Mayor Reid presented the Miriutes of the Regril~r City Council Meeting held on November 18, 198 2, for. study and later action at the next Regular City Council Meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Smith moved, seconded by Alderman wi:lson to approve the minutes of· the November 4, 1982, Regular City Council meeting. By a unanimous voice vote, the MOTION CARRIED. CONSENT AGENDA: WATER DEPARTMENT: -' . DEVIATION IN AGENDA: At this . time Mayor Reid asked if there were any objections to move on to RESOLUTION 306 (#15-82) since representation from the Law firm Mitchell, Williams, Selig, Jackson & Tucker, Who is legal agent for Conestoga Wood Specialties, Inc. RESOLUTION 306 ~#15-82) I • A RESOLUTION OF THE CITY 00UNCIL, OF THE CITY. OF . JACKSONVILLE, ·AUTHOR- ~ZING THE ENTRY INTO AN AGREEMENT TO ISSUE BONDS FOR THE PURPOSE OF SECURING AND DEVELOPING INDUSTRY WITHIN OR NEAR THE CITY.· Alderman Abdin moved, seconded by Alderman<"'Wilson to read RESOLUTI:6lN 306 -~#15-82). With the approval of the Council, Bertha Tipton, Mayor's PAGE 'IWO Secretary reaq the RESOLUTION. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 2, 1982 Mayor Reid introduced Jim Guy Tucker and Ann Ritchie, representing the ·above named company and law firm with regard to Act No. 9 Bonding. There were no questions concerning the RESOLUTION. Alderman :Abdin moved, seconded by Alderman Wilson to approve RESOLUTION 306 (#15-82) as read. By a unanimous voice vote of the Council, the MOTION CARRIED. SEWER DEPARTMENT: Alderman Abdin moved, seconded by Alderman Durham to read RESOLUTION 305 (#14-82). By a unanimous voice vote, the MOTION CARRIED. A RESOLUTION CONCERNING THE CONSTRUCTION OF NEW SEWAGE TREATMENT FACILITIES· 'AND EXPRESSING THE. FIRM INTENTION OF THE CITY TO CON- STRUCT SUCH FACILITIES IN FEDERAL FISCAL YEAR 1984 AND FOR OTHER PuRPOSES: Bertha Tipton, Mayor Reid's Secretary read the RESOLUTION. Mayor Reid recognized Dick Mor'ri·s who stated that money previously obligated for Hot Springs will possibly be d~signated to Jacksonville and the earliest knowledge about thel:munds would probab~y be in March of 1983. Alderman Durham mov-ed, seconded by Alderman Wilson to approve RESOLUTION 305 (#14-82). By a unanimous 'voice vote, the MOTrON CARRIED. Mayor Reid stated that passage of RESOLUTION 305 (#14-82) is the authority needed by the EPA with regard to funding stating that the project is needed. FIRE DEPARTMENT: BOLICE DEPARTMENT: STREET DEPARTMENT: a. Street Striping update M~yor Reid stated that no ~triping had been done due to bad ~ainey weather. It was pointed out by the City Engineer that the streets planned in the striping process would be those that had be~n 6verlayed ·or slu~ry se~led that had b~~h striped b~fOre~ Mayor Reid mentioned that as ma:I,ly should be done as the $.5~000.00 · set aside for such would allow. Main Street was noted as a street in need of striping. PAGE THREE · .' ,. ' CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 2, 1982 b. Discussion-Short & Center Street, Traffic Ptr:1obletn City Engineer Owens was recognized by Mayor Reid to comment ·on the problem. He gave a presentation by overhead projector of the streets in relation to the railroad track and stated that over 2,000 .cars per day made the left hand turn onto Short Street. Walt Carney, who made the investigation into the traffic problem, gave an explanation concerning the possibilities of real danger with regard to the traffic flow a~ it is routed at this time. There was discussion among Council Members concerning the problem. Alderman Abdin moved, seconded by Alderman Smith to take the fol- lowing recommendations of the Engineering Department concerming the traffic :problem at Short & Center Street. RECOMMENDED SOLUTIONS: ~. Since most of the traffic turning left onto Short Street is proceeding to Main Street, it is recommended that an educa"'=: tion/appeal program be instituted to attempt to get drivers to proceed by Elm, Oak, or Spring Streets, to Main Street. 2. Erect a sign in the vicinity of 'Cherry Street requesting drivers traveling to Main Street to proceed via Elm, Oak, or Spring Streets. 3. If the drivers will cooperate with this plan, once they are accustomed to it, then Short Street could be made one-way or a no left turn si9n ~ould be installed .or both. 4. If the desired cooperation is not reached from drivers as proposed above·, then a . no ·left · turn sign should · be installed to prohibit the left turn onto Short Street and a stringent enforc- ment be applied.· By a unanimous voice vote, the MOTION CARRIED. -. Mayor Reid commended Mr. Carney and City:E.Iii.g±neer Owens .for their presentation of the problem. : I PARKS & RECREATION: SANITATION DEPARTMENT: Veto Override-Mayor Reid stated that ·it would take a ·motion ·and second and a · two-thirds majority :vote· to nullify __ the veto .. · . ( Alderman Fletcher moved, seconded by Alderman Durham to place an item of business on · the agenda to go out for bids for two (2) rear end loaders for the Sanitation Department. ROLL CALL: Aldermen: Knight, Smith, Francis, Durham, Fletcher, Abdin, Keaton and William- son voted AYE. Aldermen: Brooks, and Wilson voted NAY. AYE eight ( 8) ; NAY two ( 2) • .MOTION CARRIED. /.:2/ r-- /J~ PAGE FOUR CITY OF JACKSONVILLE,· ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 2, 1982 Alderman Fletcher' moved; s ·econded by Alderman Durham to · go out for bids for two (2) rear end loaders for the Sanitation Depart- ment. The question was raised as to whether ·or ·not • the Sanitation-.. -'· Committee had met and if this was their recommendation. Alderman Williamson replied that they had not met. The City Englimeer was asked if thms was his recommendation. ' He . stated that his recommendation was made known at the last Council Meeting and that this is not his recommendation adding that .:new equipment is needed. Mayor Reirl asked City Engineer Owens if the new automated c syst~m is not favored would he •recommend buying two -{2) rear -end loaders. City Engineer ow~ns replied that in his previous recommendations were: (1) automated system and {2) the commercial hauler type system. Mayor Reid st~ted 'th~ he would eldminate the second choice also. A discussion followed ·in 1 which was pointed out that the -estimated cost of the ·rear end· lo~ders was approximately sixty :{60) or seventy {70) thousand dollars for deisel. Alderman Williamson posed a question concerning being able to stay with the present system and not ~aise rates. Mayor Reid · .s:tated · ·that he recommended that -the matter ·be taken -to the Public -Hearing thatis set for December 14, 1982 at 7:00P.M. at the Park & Recreation Center putting $100,000.00 for equipment. At this point Alderman Wilson ·moved, seconded by Alderman · Willi-am- son that the matter under discussion be ta~led until such time that the Council is able to discuss the budget for the one-cent ( 1¢) sales tax for 1983. ROLL CALL; Alde~men: Knight, Smith, Brooks, Franci~, Wilson, Abdin, Keaton and Williamson voted AYE. Al·dermen: Durham, and Fletcher voted NAY. AYE eight (8). NAY two (2).. MOTION CAR.:.: RIED. I , I ~ There was discussion concerning the importance of recommendations from department heads and committees, and whether or not they had entered intothe prEparation of the proposal being discussed. The general consensus was that public : input would help1the Council make a proper decision. There was a suggestion that the Sanitation Committee should meet before the next Council Meeting,.but no date was set for a meeting. r r PAGE FIVE l. - PLANNING ,COMMISSION: GENERAL: a. "Resolution 306 (#15-82) '' CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 2, 1982 (NOTE: DEVIATION IN AGENDA -Page One) b. CDBG Target Area Expansion Mayor, R~td noted that a publi<;,He<;lring is to be :held to .disc~.ass expansion of the target area in thE? CDBG Rehab Project so more homes could be made available for the funding which are needed to complete the project noting that to get the new funding there is a ,need to be se~enty_-:"five (75}%-complete with the existing program. He said hopefully this would ma~e .enO\,lgh ,homes .avail.able ,to make it possible to make application for the 1983 HUD funding. He said that Council a .ction would be needed . <;lt the next -Regular .Meeting. Tony Ply_ explai9ed that t~ere was incorrect information on one map that was mentioned but that the map presente~ at the Council Meet- mg was correct according to HUD. Th~ Budget Hear~ng was set at ,6:~0 P.M., December 6,.,1982 at City Hall. 'I Alderman Fletcher voiced his opinion concerning the appointment of Alderman ,Mike Abdin to the Civil Service Commission stating that he felt it should be dealt ~ith. City Attorney Paul Groce wasasked whether or not the appointment is illegal to whibh he re.f2lieo th:at _it is~ Mayor Reid suggested that it be placed on the December 16, 1982 Regular City Council Meeting agenda. Larry Goddard, a member of the Quorum Court made comment that he liked the present system used by the Sanitation Department and asked that the Council consider keeping it as it is, that he ~eels the public shoulq be listened tq. Mr. Gene Kelley, City Finance D;Lrector was recognized by Mayor Reid. He said he wanted to bring to the attention of the council that the budget may have to be amended. He noted that income was down 1.5% from 1981 and down 115% on expenditures. He said receipt~ were the big prob~em. He said he considered the shortage to be about thirty (30) thousand dollars. He stated, with regard to the Senior Citizens Bond Account and Construction Account, that the trustee which is the Trust Dept., om First Jacksonville Bank is paying the bills and that the Bond account is close $0.00. He said that the Construction account has in it now $126,309.00 before any HUD money comes into the picture and the Bond money goes out he said the City would be controlling the expenditures entirely. /',;< 3 PAGE SIX ciTY oF JAcKsoNVILLE, ARKANSAs· REGULAR CITY COUNCIL MEETING DECEMBER 2, 1982 He noted the Insurance Trtist Fund stating that r~f~nds w~r~ used to reimburse the General Fund with about $1,600.00 left over whi.c::h is available for the deductible. Next he rnentioned the Sanitation Department and their retained earmimgs of $28,301~00 with investments of $30,000.00 noting that only $1l,'ooo .00 had been spent f6r equipmemL ' He said' the.y had run ov~r on th~it depieciation ~ccount~ · '· · . . . Mr. Kelley suggested that ~amending the budget was the alternative to ·use $30,000. 00 of the one-cen·t ( 1¢) sales tax money, ·noting that there would have to be public hearings. Mayor Reid stated that th~re will be income to adjrist from. Mr. Kelley stated that committments to the: Sewer Dept., had been _ fulfilled 6n .sch~driie. He ~lso ~tated that the trash reimbutsem~nts had been made .also. Mayor Reid mention~d the Jancuary check • from· the one ~ceht ( 1¢) sales tax would not have anything obligated against it stating that it will go into the reserve funds. ,, City Attorney Groce reminded the Council of p~nding laws~it~ a~d ' suggested they earnestly keep them in mind es~ecially with regard to the one-cent (1¢) sales tax. Mayor Reid stated that he still has a positive attitude about the suit. Alderman Abdin moved, seconded by Alderman Fletcher to adjourn. By the approval of the Council, the meeting was adjourned at 8:48 P.M. Respectfully submitted, ~ Clerk-Treasurer Mayor .. . . J C~TY 0~ JACKSONVILLE, ARKANSAS ,, . REGULAR CITY COUNCIL MEETING ,DECEMBER 16, 1982 1. INVOCATION: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: • • I 4. PRESENTATION OF M~~TES: a . Regular City Council Meeting - December 2, 1982 5. APPROVAL AND /OR CORRECTION OF MINUTES : a. Regular City Council Meeting - November 18, 1982 .\ 6. CONSENT AGENDA: (Fir~ De~artment). ( Stre.et Departme,nt) (Animal Control) (Police Department) 7. WATER DEPARTMENT: 8. SEWER DEPARTMENT: 9. FIRE DEPARTMENT: 10. POLICE DEPARTMENT: ll.f ' STREET DEPARTMENT: 12. BARKS & RECREATION DEPT.: 13. SANITATION DEPARTMENT: 14. PLANNING COMMISSION: a. Regular Monthly Report (Nov. 1982) (Chief Smart) b. Regular Monthly Report (Nov. 198.2) (Bob Martin) c. Regular Monthly Report (Nov. 1982) (John New) d. Regular Monthly Report (Nov. 1982) (Chief Neely) a . Request to go out for bids for six (6) Police Mobile Units (Ald. Durham) a. Request to go out for bids; Two (2) diesel rear loader garbage trucks, one (1) trash loading machine and one (1) trash trailer (Mayor Reid) a. Recommendation for Annexation of Dup~ee property into the City Ordinance 687 (#26-82) (Mayor Reid) lS. GENERAL: .· 16. APPOINTMENTS: 17 • ANNOUNCEMENTS ADJOURNMENT .• ~ I ~ITY OF .~A.CKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER Le, 1982 ~ '.. ~>a~ QRD,~.~NCJ? .. ~,a!3 . (#27-82) 1983 BUDGET (Ord. available at meeting) (MayS?:r:.:Reid) b. cb:BG · RESOLUTION 307 (#16-82) Target Area Expansion (Mayor Reid) u. ORIDIDNANCE 689 (#2.?-82) Setting out the date, time and place of-Regular COUf!c.i..l. .. M~et,i,ngsd .{~ld~rman , Knight) a. Civil Service Commission Nomination Mike Abmmn (Ald~ Knight & Francis) b. Civil Service Commission Nomination Jb~ Z~gi·e~· (At'cf~ smith)··· a. Minutes: Budget .Meeting Dec. 6, 1982 b. Minutes: Msspu~t L~tidin Stiip Dec. 8, 1982 Infor~ation Only -Ald. Pa~ket Only c. SWEARING IN. ·Y:~R~Mp]izy,. . .... ~blid~y .In~ .. (,e~l~-~lebted Officials) January 1, 1982 -10:~0 A.M. G T E Presentation A~ter adjournment PAGE ONE CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 16, 1982 REGULAR CITY COUNCIL MEETING-COURT ROOM, POLICE & COURTS BLDG., WEST MAIN STREET, JACKSONVILLE, ARKANSAS-7:30P.M. to 8:25P.M. CALL TO ·' ORDER: INVOCATION: PLEDGE OF ALLEGIANCE: The City Council of the City of Jacksonville, Arkansas met in Regular Session, December 16, 1982, at the regular meeting place of the Council. Alderman Gary Fletcher delivered the invocation after wh±ch Mayor James G. Reid led the standing audience in the "Pledge of Alle- giance to the .Flag". ROLL CALL: On ROLL CALL the following members were present: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Keaton, Williamson and Mayor Reid. Alderman Abdin did not answer ·ROLL CALL due to the fact t;:hat he had resigned effective December 15, 1982. Aldermen present (9). Aldermen absent (0). Mayor Reid declared a quorum. Others present for the· meeting were Bertha Tiptoh, Mayor Reid 1 s Secre- tary, City Eningineer Bill Owens, Chief Frank Neely, Chief Wilbur Smart, City Attorney Paul Groce, City Finance Director Gene Kelley, Planning .Commission Chairman and Mrs. Frank Betts, Aldermen Elect Robert Lewis, Martha Boyd, and Rick Gray, Park & Recreation Director r Annabelle Davis, Department Heads, interested citizens and members of ,the press. PRESENTATION OF MINUTES: Mayor Reid presented the Minutes ~f the Regular City council Meeting held on December 2, 1982, for study and later action at the next Regular City Council Meeting. DEVIAilliON IN AGENDA: Alderman Durham moved, seconded by Alderman Smith to suspend the rules and place the item of business on the agenda to appoint Alderman elect Rick Gray to fill the unexpired term of Alderman Mike Abdin. ROLL CALL: Aldermen: Smith, Dil~hain, Fletcher voted AYE •. ·A-ldermen.: Knight, Brooks, Francis, Wilson, Keaton and Williamson voted NAY. AYE (3). NAY (6). MOTION FAILED. I • • I • APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Knight moved, seconded by .Alderman Smith to approve the Minutes of the November 18, 1982, Regular City Council Meeting. By a unanimous voice vote the MOTION CARRIED. CJSJNSENT AGENDA: Alderman Fletcher moved, seconded hy Alderman Durham to app-rove the November monthly report of the Fire Department by Chief Smart, which reflected an estimatedfire loss for the month of $3,820.00. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durahm; Fletcher, Keaton and Williamson voted AYE. AYE (9). NAY (O .) •.. MOTION CARRIED. /.;tcP PAGE . TWO CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 16, 1982 Alde~man Fl·etcher. moved, seconded by Ald:erman Durharo to approve the NOVE;!mber monthly r~port of the Street Department by .Bob Martin. ROLL CALL: Aldermen: Knight, Smith, Brooks, F.rancis, Wilson, Dur- ham, Fletcqer, Keaton and Williamson voted AYE. AYE (9). NAY (0). MOTION CARRIED. Alderman Fletcher moved, seconded by Alderman Durham to approve the November report of the Jacksonvill~ Animal Control by John New, which reflected revenue received in the amount of $877.50. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Keaton and Williamson voted AYE. AYE (9). NAY (0). Alderman Fletcher moved, seconded by Alderman Durham to approve the November mon,thly report of the Police Department by Chief Frank Neely, which reflects Fines and Bond Forfeitures of $25,159.09, Miscellaneous Payments or $153.00 for a total of $25,312.09. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Keaton~ and Williamson voted AYE. AYE '~9). NAY (0). MOTION CARRIED. WATER DEPARTMENT: SEW E R DEPARTME NT: FIRE DEPARTMENT: POLICE DEPARTMENT: Alderman Durham moved, seconded by Alderman Francis to go out for ) bids for six (6) Police car units. By a unanimous voice vote, the MOTION CARRIED. SEWER DEPARTMENT: PARKS & RECREAT I ON DEPARTMENT: SANITATION DEPARTMENT: Alderman Smith moved, seconded by Alderman Durham to go out for bids fG:ir two (2) diesel rear loader garbage trucks, one (1) trash leader and one (1) trash trailer. Alderman Williamson requested an alternate to the bids for automatic transmissions in the garbage trucks. Appro- val was given for the motion to include .the request. By a unanimo~s voice vote, the MOTION CARRIED. It was pointed out that the Sanitation Committees recommendation was f :or diesel garbage trucks. PLANNING COMMISS ·ION: Mayor Reid presented the request for the annexation into the City of Jacksonville of the Dupree Farm consisting of approx~~ately 1~600 PAGE THREE I ' ' I ' . CITY OF JACKSDNVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 16, 1982 acres ·which he stated ·the County Judge had approved. AN ORDINANCE APPROVING AND ' ACCEPTING THE ANNEXATION TO THE CITY OF JACKSONVILLE, ARKANSAS, OR CERTAIN LANDS IN PULASKI · COT:JNTYi ARKANSAS: DECLARING AN EMERGENCY AND FOR OTHER PURPOSES ·(GEN. VICINITY/DUPREE BROTHERS FARM) Alderman Fletcher moved, seconded by. Alderman Durham . that ORDINANCE 687 (#26-82) be placed on FIRST READING. ROLL CALL: Aldermen: "~' Knight,. Smith, Brooks, Francis, Wilson, Durham, 'Fletcher, Keaton · and Williamson voted AYE. Motion received nine (9)· affi·rmative votes, (OX negative votes. MOTION CARRIED. Ordinance read FIRST TIME by Bertha Tipton; Mayor·Reid's Secretary. Alderman fletcher moved, seconded by Alderman Durham, that Ordinance be accepted on FIRST READING. ROLL CALL: . Aldermen: ·Knight, Smith, Brooks, Francis,, Wilson, Durham, Fletcher, Keaton and Williamson voted AYE. Motion received nine (9) af.firmative votes, (0) negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Durham moved, seconded by Alderman Fletcher, to suspend the ruilies and place the Ordinance on SECONP READING. · ROLL CALL: Alder- men~ Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Keaton and Williamson voted AYE. ·Motion received (9) affirmative votes. MOTION CARRIED. Whereupon, Bertha Tipton r~aq the Ordinance for the SECOND TIME. Alderman Fletcher moved, seconded by Alderman Durham, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen:· Knight, Smith, Brooks, :Franc.is, Wilson, Dur- ham, Fletcher, Eieaton and Williamson voted AYE. Motion received nine (9) affinmative votes, (O) negative votes. MOTION CARRIED. Whereupon Bet.tha Tipton read the Ordinance for the THIIm AND FINAL TIME. Alderman Knight moved, seconded by Alderman Smith, that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher,. Keaton and Williamson voted AYE. Motion received (9) affirmative votes, (O) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED WITHOUT THE EMERGENCY CLAUSE AND NUMBERED 6 8 7 THIS 16th DAY OF .DECEMBER, 1982. GENERAL: a. Ordinance 688 (#27-82) 1983 Budget Mayor Reid introduced ORDINANCE 688 (#27-82) for the consideration of the CounciL AN ORDINANCE ADOPTING A BUDGET FOR THE YEAR 1983 MAKING AN APPROPRI- ATION AND AUTHORIZING FOR EXPENDITURES FOR THE OPERATION OF THE VARI- ------- }3D PAGE FOUR CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 16, 1982 OUS DEPARTMENTS OF THE CITY GOVERNMENT FOR THE OPERATION OF THE PURCHASES OF -MATERIALS, SUPPLIES, EQUIPMENT AND SERVICES: PROVIDING FOR AN EMERGENCY AND FOR OTHER PURPOSES. (COVERS GENERAL FUND; STREET DFJ~RTMENT; PARKS i REVENUE SHARING) Alderman'Duiham moved; sec6nded by Alderman Smith; that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Knight, --Smith, Francisj -;Durhaih;,.,.Jnetcher, Keaton and Williamson voted AYE. Alder- men: Brooks, and Wilson voted NAY. Motion received seven (7) affirma-tive votes,· two-(2) negative v'CJb9s. MOTION CARRIED. Ot.din- ance :read FIRST TIME )jy Bertha Tipton. Alderman Durham moved, seconded by Alderman Smith, that Otdinance be accepted on FIRST READING. ROLL CALL: Aldermen: Smith, Franciq Durham, Fletcher, Keaton and Williamson voted· AYE. Alder- men: Knighb, Brooks ·, and Wilson -voted NAY. Motion received six (6) a -ffirmative votes, th!ree (3) negative votes. MOTION CARRIED. Alderman ~Durham moved, -seconded by Alderman Fletcher,-to suppend the rules and place the Ordinance on SECOND READING. ROLL CALL: Aldermen: Smith, Francis, Durham, -Fletch·er, Keaton and Williamson voted AYE~': Aldermen: Knight, Brooks, and Wilson voted -NAY~: Motion received six (6) affirmative votes, three ·(3) 'negative votes~ MOTI0N CARRIED~ ~whereupon, Bertha Tipton 'read the:'Ordinance for the -SECOND TIME. · At this time Alderman Wilson stated that he felt the vote to suspend the rules and place the '0rdinanc·e on SECOND READING was illegal due to -r the faGt that the vote was six (6) to three (3). The City Attorney was asked for an opinion concerning the vote. He stated that he did no-i: know at that point, that he had not had such circum- stance oecur before. Mayor Reid stated that his vote be recorded as the seventh (Vbh) vot~ on the above motion and second to suspend the rules and place the Ordinance on SECOND READING. Alderman Fletcher moved; seconded by Aiderman Eurhafu~ to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL: Aldermen: Smith, Francis, Durham, Fletcher, Keaton and Williamson voted AYE. Alderman Francis stated before he cast his vote thathedid not approve of all the budget but that he did not have an alternative · one and there.fore cast an AYE vote. 'Aldermen:- Knight, Brooks and Wilson voted NAY. Mayor '·Reid cast an AYE vote. Motion received seven (7) affirmative votes and three (3) negative votes. MOTION CARRIED. Whereupon, Bertha Tipton read the Ordinance for THIRD -AND FINAL TIME. Alderman :Fletcher m6ved, seconded by Aldeiman Durham, that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Smith, Francis, Durham, Fletcher, Keaton and Williamson voted AYE. Aldermen: Knight, Brooks,· and Wilson voted NAY. Mayor Reid cast an AYE vote. Motion received seven (7) affirmative votes ·and three (3) negative votes. MOTION CARRIED. PAGE FIVE CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DBCEMBER 16, 1982 Alderman Fletcher moved, seconded b~ Alderman Durham, that the EMERGENCY CLAUSE-be approved · and adopted. ROLL CALL: ··Aldermen:' Knight, Smith, Francis, Durham, Fletcher, Keaton and Williamson voted AYE. Aldermen: Brooks and Wilson voted NAY. Mayor Reid cast an AYE vote. Motion ·received eight ·· (8} affirmative 'votes·,· tw0 (2}· negative ·votes. MOTION CARRIED. !3/ ORDINANCE & EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 6 8 7 THIS 16TH DAY OF DECEMBER, 1982. THE EFFECTIVE DATE: JANUARY 1, 1983, AS STATED. b. CDBG RESOLUTION 307 (# 16-82} (Target Area Expansion} Alderman Wilson moved, seconded by Alderman Smith that Reso~ution 307 (#16-82} be read. Whereupon Bertha Tipton, read the Resolu- tion. By a unanimous voice vote, the MOTION CARRIED. Alderman Knight ~oved, seconded b1 Alderman Wilson td ap~rove Resolu- tion 307. By a unanimous vote, the MOTION CARRIED. c. ORDI.NANCE 689 (#28-82} Setting out the date, time and pla"Ce of Regular City Council Meetings. AN ORDINANCE SETTING OUT TWE DATE, TIME AND PLACE OF REGULAR COUNCIL MEETINGS AND AMENDI·NG ORDINANCE NUMBERS 132, 321 ·and 532 AND CHAPTER 2.04; AND SECTION 2~04.040 OF THE MUNICIPAL COOE OF JACKSONVILLE, AND FOR OTHER PURPOSES Alderman Knight moved, seconded by Alderman Durham, that Ordinance be placed on FIRST READING. ROLL CALL: Aldermen: Knightf Smith, Brooks, Francis, Wilson, Durham, Fletcher, Keaton and Williamson voted AYE •. NAY 0. i Motion":r;eceived nine (9}· ·affirmative · votes, (0} negative votes. MOTION CARRIED. Ordinance read Flt:RST TIME 1by •! Bertha Tipton. Alderman Knight moved, seconded b¥ Alderman Durham, that Ordinance be accepted on FIRST READING. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Flebcher, Abdin,. Keaton and William- son voted 'AYE. NAY ·o. Motion received . nine .(9)· affirmative votes, (0} negative votes. MOTION CARRIED. Alderman Knight moved 1 seconded by Alderman Willia·mson ~. to suspend~ ·the rules and place the Ordinance on SECOND REAniNG. ROLL CALL: Aldermen: Knight, Smith, Brooks, Francis, Wilson, Durham, Fletcher, Keaton and Williamson voted AYE. NAY 0. Motion received nine (9} affirmative votes;: ·.(0} negat±ve ,votes •. MOTION·.CARRIED. · Whereupon, Bertha Tipton read the Ordinance t f0:r: the SECOND ·TIME.· Alderman Knight moved, seconded by Alderman Durham, to further sus- pend the rules and place·the Ordinanceon THIRD AND FINAL READING. ROLLr :CALL:' Aldermen: ·Knight, Smith, Brooks, Francis, Wilson, .Durham, Fletcher, Keaton and -williamson voted AYE. NAY 0. Motion received /3~ PAGE SIX CITY OF JACKSO~~ILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 16, 1982 nine ·(:9). affirmative votes ;; ·(0)· negative ·votes '. MOTION CARRIED. Whereupon Bertha Tipton read the Ordinance for the THIRD AND FINAL TIME. ; Alderman Knight moved, s~conded by Alderman Smith, ·that Ordinance be APPROVED AND ADOPTED. ROLL CALL: Aldermen: Knight, Smith~ B~ooks, Francis, Wilson, Durham, Fletcher, Keaton ~nd Williamson voted ·AYE•-NAY 0. Motion received nine (9) affirmative votes~ (0) negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 6 8 9 THIS 16TH DAY OF DECEMBER, 1982. APPOINTMENTS: a. Civil Service ·'COtrtmission Nomination ··(Mike ·Abdin) A!derman Knight mov~d, seconded by Ald~rman Ftancis -to place Mike Abdin as a nomination to the Civil Service Commission. A voice vote was taken and Alderman Durham cast a negative vote. The MOTION -CARRIED. b. Civi l Servi c e commission Nomination (Joe Zegler) Alderman ·smith moved, seconded by Alderman Durham to place Joe Zegler in nomination to the Civil Service Commission. ' A voice vote was taken and there were no negative votes. MOTION CARRIED. DEVIATION IN:-AGENDA: .. ,, \ ,I Mayor Reid stated that·; the Chamber had requested that the City Council go on record in support of the Pulaski County Special School Districts endeavor to defeat the proposed consolidation. Alderman Durham moved, seconded by Alderman Smith to place the item on the agenda concerning the Chamber Boards intervention in a: law- suit concerning representation of school board -members and the mat- ter of consolidation. By ·a unanimous voice vote the MOTION CARRIED. Alderman Wilson explained the method by which school board members are selected~ He said that representation on the school board from the Jacksonville area had been profitable for the community. He said that the intent of the Chamber with regard to the lawsuit is to maintain some representation on the school board~ He stated that -the ' Chamber··has ·asked that the· Council support them in the action regarding the law~;;uit also aski±ng 'for action in favor of fighting the matter of consoliaation of the school ~istricts. Alderman Wilson ·moved, seconded by Alderman --williamson to endorse by Resolution two items: Chamber · action in support of the district in fighting the cosolidation and also supporting the legislation that has a laws~it to app~al it because of its constit~tionality dealing PAGE SEVEN with ;districts._ CITY OF 'JACKSONVILLE, ARKANSAS REGULAR CI:TY COUNCIL MEETING DECEMBER 16, 1982 -···:. A voice vote was taken and the vote was unanimous. The MOTION CARRIED. Mayor Reid stated that due to the bill for approximately $600.00 be made null and void concerning aspalt work done on the parking lot due to use of the Chamber building. There were no objections from the Council. At this point City Attorney Paul Groce stat~d that _he questioned the legality of the votee as recorded concerning Ordinance 688 (#27-82) with regard to the 1983 budget. He made reference to Ark. Statute 192402. He said that the Council may have adopted a budget that is possibly in violation of the statute. Mayor Reid stated that he was confident concerning Council action regarding the vote ~ith reg~rd to the 1983 Budget -Ordinance 688. ADJOURNME NT : Alderman·wilson moved, seconded by Alderman Fletcher that the meet~ ing adjourn. By a unanimous approval, the meeting was adjourned at 8:25 P.M. Respectfully,§ubmitted, ~&.d&,~~J Lula M. Leenard City Clerk-Treasurer /.33 CITY OF JACKSO~ILLE, ARKANSAS AGEN:D'A SPECIAL CITY COUNCIL MEETING 1. INVOCA'I'ION: 2 . PLEDGE OF ALLEGIANCE: 3 . ROLL CALL': 4. GENERAL: ADJOURNMENT: ' ' ''r . I • lr ,, .· • Ill . , '•: a. :v~to' bf· Cou~cil rippoin~~ents to Ci~il service commission b. Promc)tion of ' city; employees ~ l ' ' ' I • I / 3..Jr PAGE ONE CITY OF JACKSONVILLE, ARKANSAS SPECIAL CITY COUNCIL MEETING DECEMBER 28, 1982 SPECIAL CTTY COUNCIL MEETING -POLICE AND COURTS BU~LDING 1 WEST MAIN STREET, JACKSONVILLE, 'ARKANSAS. TIME 5:08 P.M. to 5:45 P.M. MAYOR JAMES G. REID PRESIDING. CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE: The City Council of the City of Jacksonville, Arkansas met in a call- ed meeting by Aldermen: Knight, Brooks, Francis, Wilson, Williamson and Keaton at the regular meeting place of the Council. Mayor Reid called the meeting to order at 5:08 P.M. Whereupon, Kevin Francis delivered the invocation and Mayor Reid led the standing audience ~:, in the r'·Pledge of Allegiance to the Flag". ROLL CALL: I On ROLL CALL the -following members were present: Aldermen: Knight, Brooks, Francis, Wilson, Keaton, and Williamson. AlderfG!~n: Smith, Durham and Fletcher were not present for ROLL CALL. Mayor Reid also answered ROLL CALL and declared a quorum. Others in attendance we~e: Paul Groce, City Attorney, ;Bertha Tipton, Mayor _ Reid ',s Secretary, Gene Kelley, City Finance Director, Bill Owens, City Engineer, Chief Wilbur Smart of the .Fire Depa~tment, Chief Frank Neely of the Police Department, Annabelle Davis, Parks & Recreation Dept. Director, Walt Carney, Bob Martin, John New, other numerous city employees and policemen, Aldermen.Elect Martha Boyd, Keith vaughn, newly elected City Attorney, many interested citizens and members of the press. GENERA -L: a. Veto of Council appointments to Civil Service Commission Mayor Reid made aomment regarding veto powers making reference to the 1982 Municipal League Handbook page 153. He -next made comment with regard to the promotion of city employees and stated that in his opimion the action was administrative adding that it had been announced by written statement to the Council when the budget was acted upon. He said that the third item, status of the 1983 Budget with regard :· to the seventh (7th) vote that he cast in order to make a two-thirds (2/3) majority to pass the Ordinance, is allowed according tb:'the aforementioned handbook. Alderman Knight moved, seconded by Alderman Brooks to oVerride the veto by Mayor Reid with regard to the Civil Service Commission ap- pointments made at the last Regular Council Meeting. Mayor Reid declared the motion out of order stating that the same manual a::; afo.t't:!HtenLionecl states that il veto override will be consid- ered at the next Regular Council Meeting. • PAGE TWO CITY OF 'JACKSONVILLE, ARKANSAS SPECIAL CITY COUNCIL MEETING DECEMBER 28, 1982 At this point the City Attorney was a~ked to render an opinion re- garding the ·issue. He stated that he felt the vetu .was -illegal, adding that he felt the newly elected City Attorney shoqld also render an opinion due to the fact that he will be the one to defend an opinion. He said that Mr. Mike Abdin and Mr. Joe Zegler are ser- ving legally. Keith vaughn, City Attorney elect, stated that he agreed with City Attorney Groce. He added that there is case law that s?ys that Civil Service Commission appointments are an administrative act of the City Council and not a legislative a~t. Alderman Knight withdrew the motion at this point. Mayor Reid recognized Don Zimmerman a representative of the Munici- pal League, who commented on the veto i tern. He said he felt -the Mayor had followed the guidelines as set forth in the aforementioned handbook. Mayor Reid stated that his intentions are to put the veto item on the Januayy 6, 1983 city Council Agenda for override con~ideration. Alderman Keaton pointed out .that there are conflicting opinions concerning the legality of the veto and that the Council members present agree~ w~th the opinion of the present City Attorney and the City Attorney elect. Mayor Reid suggested that the Council request an opinion from the Attorney General•s Office. Mike.Abdih stated that he had gotteh an opinion fr6m said office and would deliver it to the Mayor •s office. b. Promotion of city employees Mayor Reid stated that every promotion that was made was ·a recommen- dation Of the department head~ There was discussion concerning the manner in which the promotions were given. Mayor Reid · stated .. that they are included in the 1983 budget. He said that all city employees would receive a ten (10) percent salary increase with the exception of Bill Owens, City Engin- eer. He said the matter was discussed on the night \.tihe Budget Or- dinance was voted on and noted that Alderman Francis. had brought up what w:ould be done in the event the Ordinance was not re- pealed and Mr. Owens kept the title. He said he specifically men- tioned $50,000.00 in the contingency fund that could be used to cover such items. /36 ) 3 '7 PAGE THREE .. CITY OF JACKSONVILLE, ARKANSAS SPECIAL CITY CD UNCIL MEETING DECEMBER 28, 1982 Alderman Francis stated that he had asked if the cover letter was being approved.along w~th the Budget Ordinance and he understood · that it .was not according to the Mayor at the time. Mayor Reidl agreed. Mayor Reid stated that there was not a ten (10) percent raise included in the budget for City Engineer Owens, adding that he had stated some administrative action concerning changes in his respon.;.. sibilities. Alderman Wilson pointed out ·that some · of. the promotions were adv.anced in grade four (4) to six (6) steps adding that job descriptions would have to change significantly or somebody would have to take on a considerable amount of responsibility to justify such an - increase. Mayor Reid stated that he had letters.which justify the promotions. Alderman Wilson asked ~hat they were. Mayor Reid stated that the information was available at City Hall to which Alderman Wilson replied that the Mayor had not permitted City employees to give the information to the Aldermen. Alderman Wilson •asked that the Mayo.r enlighten the council with . regard to the promotions. Mayor Reid stated that. he felt that a meeting should be set up between the department heads and the Alder- men if they want added informatioh. Alderman Wilson asked that Mayor Reid inform the Council according to his knowledge about the changes which justify the mncreases. Mayor Re{d stated that;what had been done is justified in his opin~ ion. Alderma-n Keaton stated that he thought the minimum raise for all • ··;_ city employees was ten (10) percent mentioning that the City Engineer still maintains the same responsibilities. Mayor Reid stated that at the next Regul~r Coundil meeting there would be an Ordinance to repeal the Ordinarice establishing 'the Depart- ment of Public Works. Alderman Wilson questioned W~y a thirty (JO) percent increase is proposed for the City Engine~r's sedretary in relation to the En- gineer being relieved ·· of the Public Works Department_. Mayor Reid stated that the work will still ho.ve to be done that is being done now and this is a matter of promotion. r I PAGE FOUR '• CITY OF JACKSONVILLE; ARKANSAS SPECIAL CITY COUNCIL MEETING DECEMBER 28, 1982 Alderman Wilson questioned justification for a thirty-one (31) percent increase ihn the Municipal Court Clerks salary asking what additional xesponsibilities have been added to the position. City Engineer Owens stated that Mayor Reid'~ letter was very vague in that it does not state when tbe action will come about. He said .that when he took over the Public Works .Department that every- body gdt a seven (7) percent raise and that he got three (3) per- cent in addition to that. He stated that he felt that he ha·d, not done a bad job with the PubL:i:c Works Depart;ment making reference to budget proposals which are less than previous years. He said that he did not feel for the individuals sake that promotions :-' should ~e ~ired in a public meeting~ that he would discuss them privately with the Councilmen. He said that he have submitted the promotions in wtiting to the Mayor. He made reference to the CDBG Department and that doing away ,with one employee had• placed added responsibility upon the two .employees left in the department. He also made mention of the Street Department with added responsibili- ties in some positions. He pointed out that by re-routing. the Sanitation Department th~t less money is asked for with the ten {10) percent raise included than was asked for in the 1982 budget with regard to employees. He said that the same applies ·to the CDBG Department. He stated ·that he felt it would not be £air in that he got a three percent raioe to take over the Public Works Department and be denied a ten (10) percent raise in the event he is relieved of the Department. Mayor Reid asked that the. City Engineer state what his present salary is. The City Engineer stated that he felt that did not make any differ,... ence~ that the ten (10) percent raise was across the board for all city employees. When asked whether or not the secretarial responsibilities had in- creased in the engineering department he made mention of reports, letters and help wi,th the CDBG Department and . handling of c .omplaints in the Sanitation Department. Mayor Reid stated for clarification that the ten {10) percent raises are included in the $34,000.00 for salaries regarding nineteen {19) city employees. Alderman Wilson stated that ·questions had been asked because informa- tion was not available before the budget was presented for approval concerning the promotions. There was a difference of .pp~nion regarding the 1 ~etter submitted by Mayor Reid with regard to its being vague or not. Mayor Reid stated that in his opinion it was plain. :I )a Cf PAGE FIVE CITY OF JACKSONJ ILLE, ARKANSAS SPECIAL CITY COUNCIL MEETING DECEMBER 28, 1982 There was a request made from a member of the Police Department concerning increases in salary for the department. Chief Neely stated that the request· had not been made to him as spokesman for the Police Department and requested that it not be presented to the ·Council until such time as it was presented to .him. Mayor Reid stated that he was going to leave thirigs as they were~ c. Status of 1-983 Budget.· He recalled that the Mayor's vote can be used if needed and that it was used to pass the budget. Attorney Paul Groce stated at this time that he felt very sure with the opinion he had rendered concerning the Civil Service Commission but that he felt very unsure with regard to the Mayor's vote as it was used to pass the budget~ r ·~ May6r Reid stated that he was confident that the :vote was legal which was opposite to the opinion of the City Atto r ney. Alderman Brooks moved, seconded by Alderman Wilson to get an opin- ion from the Attorney General concerning the ·Mayor's vote to adopt the budget. ROLL CALL: , Aldermen:· Knight', Brooks-, Francis, Wil- son, Keaton and Williamson voted AYE. NAY 0. MOTION CARRIED. Attorney Paul Groce pointed out that the budget could have been passed by holding three meetings in a . row without any question& in the future even though it was the long way; stating that it was completely legal. Mayor Reid stated that he would veto the action of the Council con- cerning the item of business just acted upon if he could. Alderman Wilson moved, seconded by Alderman Brooks to adjourn. With the approval of the meeting adjourned at 5:45 P.M. Respectfully submitted, Lula M. Leonard CITY CLERK ~~ MAYOR