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1980J ELECTED OFFICIALS CITY OF JACKSONVILLE January 1 , 1980 OOGOl. _NA~M~E_: --~------_AD--=D_R..::..ES:...c:S'-'-: __________ PHONE NUMBERS: James G. Reid, Mayor Mrs. Nancy Jane Gerren, City Clerk-Treasurer Paul Groce, City Attorney Robert Batton, Municipal Court Judge P. 0. Box #126 715 Hapsburg P. 0. Box #126 Jacksonville Wastewater Utility 111 Essex Cove 1526 West Main Street 2812 Gray Fox 501 West Main Street 1010 Gregory Street COUNCIL MEMBERSHIP WARD POS. # NAME: ADDRESS: =---~~~---~~~~~~~--~---------! 1 Emma Knight 400 North Oak Street I II I I III III IV IV v v 2 1 2 2 2 1 2 Lee Lawson Ron Brooks* Steve Hughes Larry Wilson Martha Boyd Gary Fletcher Mike Abdin Chapel Hill Church 400 Hayes Street 1400 Braden/Rebsamen Memorial #6 Coral Lane 102-A Cypress Circle 717 Lehman Drive First Jckvl. Bank #3 Nixon Dr. (ALL MAIL: P 0 Box #827) 701 Poplar Apt. #104-A 213 No. James Street 601 Carpenter P. 0. Box #448 703 Jefferson St. Phil Keaton** 3212 North First Joe Williamson 913 Norma Court *serving out Tommy Swaim's t e rm in off;tce **serving out Don Elkins' term in office 982-3146 work 982-4876 home 982-4502 work or 982-4528 work 982-3030 horne 982-7770 work 982-8908 home 982-6556 work 982-3388 home PHONE NUMBERS: 372-5685 work 982-2762 home 982-5676 work 982-5556 home 982-9515 work 982-3922 home 982-7549 work 982-1133 home 982-4511 work 982-5859 Ill 111e 982-6969 work 982-6969 home 982-3370 home 982-2871 work 83§-0321 home 982-2682 home & wk. 375-5328 work 982-5991 home l ' CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA 00002 REGULAR CITY COUNCIL MEEI'ING (AGENDA MEETING -7:00 P.M.) (REGUlAR COUNCIL MEEI'Ii:\G -7:30 P.M.) CONFERENCE ROG1 -POLICE & COURTS BLW. COURT ROCM -POLICE & COURTS BLW. January 3, 1980 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: Regular City Council Meeting-Dec. 20, 1979 Special City Council Meeting-Dec. 27, 1979 4 • APPROVAL AND/OR CORREX::TION OF MINUTES: Regular City Council Meeting-Dec. 6, 1979 5. CONSENT AGENDA: (FIRE DEPI') 6. WATER DEPARIMENT: 7 . SEWER DEPAR'll-1ENI': a. Request to provide o/s city limit fire protection: Thcmpson Grocery & Salvage, Inc. Location: 8713 Jckvl. Hiwy., NLR: Approved by Chief Schmitt. (Mayor Reid) 8 • FIRE DEPAR'IMENT: a. Request to accept bid on six ( 6) month 1 s supply 9. POLICE DEPARTMENT: 10. STREEI' DEPAR'IMENI': 11. PARKS & RECREATION DEPT: 12 • SANITATION DEPARTMENT: 13 . PIANNThJG Ca.MISSION: 14 • GENERAL: 15 . APPOIN'IMENTS : of Policemens ' and Firemens 1 uniforms. (Funding: Revenue Sharing) (Mayor Reid) a. Information Only! Planning Corrmission Minutes of December 10, 1979. a. Annexation Pro:pJsal/approx. 40 acres/adjoins Jackson Heights Subdivision (Mayor Reid) b. Request to accept low bid: vehicle liability in- surance. (;F\mding: General Fund) (Mayor Reid) c. Request to accept lOW' bid: two ( 2) computer programs. (Funding: General Fund) (Mayor Reid) d. City Council Res. #l-80: Bus service for City of Jacksonville (Mayor Reid) e. City Council Res. #2-80: Utility Franchise Assess- ments (Mayor Reid) f . Discussion: Council Committee Assignments for 1980 Year (Note: Old 1979 list attached) (Mayor Reid) a . Vacancy exists on Board of Adjusbnent: ApPJinbnent to be forthcoming. (Mayor Reid) 1 16. ANIDUNCEMENI'S: ADJOURNMENT: CITY COUNCIL OF JACKSONVl.LLE, MKAN~ AGENDA January 3, 1980 :(Continued) A. Information Only! For 1980 Year: Find enclosed Resume-Data Forms and upd.ated list of names and addresses for elected officials (City Clerk Gerren) B. Information Only! Rules and Regulations for Civil Service Commission attached (City Clerk Gerren) 00003 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL .MEEI'ING 00004 POLICE & COURI'S FACILITY -W. MAIN ST. JANUARY 3, 1980 (7:30 P.M. -7:49 P.M.) MINUTES AGENDA MEETING -CONFEREN:::E Rcx:M -POLICE & COURI'S FACILITY 7:00 P.M. -7:28 P.M. ALDERMAN lARRY WILSON PRESIDn;K; 1. ITEM 5 a. Agenda: (COOSENT AGENDA/FIRE DEPT/THOMPSON GROCERY & SALVAGE) Mayor Reid reported o/s city limit fire protection request had been approved by Chief Schmitt and $100 fee had been paid to the city. 2. ITEM 8 a. Agenda: (FIRE DEPT: 6 MONTHS' SUPPLY OF 'ONIFORMS/POLICE & FIRE) Bid tab sheet was reviewed depicting one eligible bidder, Schneider's, Inc. arrounting to $437.50 per unifonn purchase. Mayor Reid stated that in the future the city would be trying to advertise said bid item for a year's supply versus 6 months' :period usage. 3. ITEM 14 a. Agenda: (ANNEXATION PROPOSAL/ADJOINING JACKSON HTS. SUB. ) City Clerk Gerren reported annexation proposal had been placed on the Jacksonville Planning Commission's agenda for January 14, 1980. The city's obligation, or non-obligation, to provide water and sewer ser- vices was discussed with final ordinance stating said service would be provided or not provided area involved in annexation proceedings. Unanimous consensus of opinion was to hold item in abeyance until the Planning Commission makes a formal recommendation to city council. 4. ITNYl 14 b. Agenda: (VEHICLE LIABILITY INSURANCE) Bid tab sheet was reviewed reflecting four (4) eligible bids received with lowest one being sulmi tted by TCMl & Country Insurance, Jacksonville. Mayor Reid announced by having said amount of bids received the city saved $1,000.00 over 1979 premium being paid with ccm:petition evidently being one of the factors involved in lower rate. 5. ITNYl 14 c. Agenda: (CCMPUTER PROGRAMS) Bid tab sheet was reviewed and Finance Director Kelley recarrmended low bid received fran Independent Canputer Service in the amount of $3 , 000. 00. Mr. Kelley presented a srort, oral background history of said new finn and reported that in his estirration they have trenendous program ability. Further, he announced this is in reality the same prograrrmer that has done the city's work before and at this time the city w:mld be dealing with the same person but a different corporation. 6 . ITEM 14 d . Agenda: ( C .A. T. BUS SERVICE FOR CITY) Mayor Reid explained Resolution #1-80 (city Council) in that the attorney for C.A.T. v.ould be doing some research on possible bus service being allowed to serve the city of Jacksonville. Further, he reported before C .A. T. would consider serving Jacksonville their m:magement requested aforementioned formal Resolution be approved by governing body, and if everything works out legally between all parties concerned, the city will be served with adopted Resolution being used as pennission by city to initiate said service. 7. ITEM 14 e. Agenda: (UTIL ITY FRANCHISE ASSESSMENTS) C~ty Council Res. #2-80 concerning a proposal, proposed by the Arkansas Municipal I..eague, urging the PSC to establish a Uniform Municipal Utility Franchise Charge of 4% of gross revenues to be included into the rates of all utilities at the time they apply for a rate increase in the future, was reviewed by the mayor and membership. Mayor Reid reported that in 00001 CITY OF JACKSONVIlLE, ARKANSAS REGULAR CITY COUNC;I:L ~JNG .U!ANUARY 3, 1980 PAGE 'IWO 00005 many instances each utility has different franchises with different amounts charged. 8 • ITEM 14 f. Agenda: (ASSIGN~·1ENT OF CCXJNCIL DEPAR'IMENTAL CCMMITIEES) MEmbership decided to hold item in abeyance until the end of the Agenda discussion. 9. ITEM 15 a. Agenda: (VACANCY/EOARD OF ADJUSTMENI') Mayor Reid stated he was considering Mr. Bart Gray, Jr. for service on the city's Board of Adjustment taking the place of Mr. Thcmas Wagnon who had been appointed to the Planning Ccmmission, but he had not had the opportunity to ask Mr. Gray if he v.Duld like to serve. Alderman Abdin said he had discussed the appointment with Mr. Gray and reported that Mr. Gray v.Duld serve. Mayor Reid, taking Mr. Abdin's statement into consideration, said he v.Duld ask mE!llbership to approve of Mr. Gray's appoinbnent to said board in fornal session. 10. NON-AGENDA ITEM: (C.E.T.A. SIDTS AWARDED 'lD THE CITY) Mayor Reid announced the following CETA. positions had been awarded to the city from Pulaski County totaling $100,150.34: 6 Elderly Activities Program 3 Wastewater Utility Dept. (operator/trainees) 4 Police Dept. handicapped/radio operators 1 City Hall Receptionist 2 Open positions 16 TOI'AL 11. NON-AGENDA ITEM: (IN'IRODUCTICN OF LET'IER COVERING PRO~ IN THE IDRLD) Mayor Reid annow.1ced he had received a l etter addressed to him and all council members outlining same of the world's present difficulties. Said letter was reviewed by each member. 12. NON-AGENDA ITEM: (REMINDER: CODE OF ETHICS/DISCLOSURE FORM) City Clerk Gerren reminded maubership of deadline date, January 31, 1980, for submission o£ above referenced,uocument to her office. 13. NON-AGENDA ITEM: (ANNOUNCEMENT: CITY DEBTS) Mayor Reid reported the Finance Dept. had paid off all of the city's debts. 14. ITEM 14 f. Agenda : (ASSIGNMENT OF COUNCIL COMMI'ITEES) Membership returned to above referenced ~tern of business with the follow- ing action being accomplished: -=-19=8=-=o~DE=P=-:oM~1MENI'-=--=--", ~ru..-c=o=rn=c=IL------:c=OVJM~=ITIE==E=s POLICE DEPARTMENT -Aldermen Fletcher and Abdin FIRE DEPAR'IMENT -I Aldermen Boyd and Knight FINANCE DEPAR'IMENT -Aldermen Wilson and Lawson RECREATION /SANIT. -Aldennen Hughes and Williamson STREET/ENGINEERING -Aldermen Keaton and Brooks 15. NON-AGENDA ITEM: (REPORI' BY AlDERMAN BOYD/Cavr.PIAJNl'S ,.;. UNJli'O~ J?ERSONNEL) Alde:rmpn _Boyd reported some citizens Pa.d a complaJJ'l.t to regts·ter to the city and v.Duld like to have some ret:ogunition. Mayor Reid stated if they have an official complaint to make, they should file same with his office first. Membership agreed wholeheartedly with aforementioned determination by Mayor Reid. 00002 CITY OF JACKSONVILLE, .ARKANSAS RffiUIAR CITY COUNCIL MEETING JANUARY 3 I 1980 OOOOG PAGE THREE 16. NON-AGENDA ITEM: (STREEI' IMPROVEMENTS) Mayo r Reid dis p l ayed a d etail ed drawing of in~rovernents being accomplished on So. Hospital Drive. He stated there was an existing light p:>le that quite p:>ssibly could be moved in 0rder to alleviate more of a jog in f.i!nished street project, but the cost involved would be approximately $3,000. 00 to remove p:>le and reroute service. Alderrran Keaton reconmended merobership rule to go around the pole and not expend said monies. City Engineer Mike Smith reported API' Co. , would be back in town when weather permits to lay approximately $25,000.00 worth of asphalt. After sane further discussion, unanimous consensus of opinion reached was to follow Aldentan Keaton t s aforementioned reasoning and choose to not expend $3, 000. 00 for renoval of light p:>le on So. Hospital Dr. project. 17. Agenda mee.t,ing a,djourned a,t 7:29 P .M, Respectfully submitted, ~2L~i~ #G. r.o4:~ CITY OF JACKSONVILLE I ARKANSAS CITY OF J ACKSONVILLE I ARKANSAS MINUTES RffiUIAR CITY COUNCIL MEEI'ING -COURI' ROC:M -POLICE & COURI'S FACILITY 7:35 P.M. -7:49 P.M. MAYOR JAMES G. REID PRESIDING The City Council of the City of Jacksonville, Arkansas, met in Regular Session on January 3, 1980 at the regular meeting place of the council. Mayor Reid called meeting to order at 7:35 p.m. Alderrran Lawson delivered the invocation followed by Mayor Reid leading the standing audience in "Pledge of Allegiance. " ROLL CAlL: ATI'ENDANCE ROSTER: On ROLL CALL the follcming members were present: Aldennen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Al:rlin, Keaton and Williamson. Present: 10. Ab- sent: 0. Quorum was declared. Others present: Mayor Reid; City Clerk Gerren; City Attorney Groce arrl Bertha Tipton, Mayor's Secretary. PRESENTATION OF MINUTES: Mayor Reid presented the Minutes of Regular City Council Meeting, DecEmber 20, 1979 and Special City Council Meeting, December 27, 1979, for study and later action. APPROVAL AND/OR CC)RROCTICN' OF MINUTES: Aldennan Hugh es moved , seconded by Aldennan Abdin, to approve the Minutes of Reg- ular City Council Meeting, DecEmber 6, 1979. Approved by unaninous voice vote. MJTION CARRIED. CONSENT AGENDA: Alderman Wilson moved, seconded by Alderman Hughes, to approve request to provide outside city limit fire protection for Thompson Grocery & Salvage, Inc., located at 8713 Jacksonville Highway, No. Little Rock. ROLL CALL and the following voted 00003 00007 CITY OF JACKSONVILLE, ARKANSAS REGUlAR CITY COUNCIL MEETING JANUARY 3, 198 0 PAGE FOUR aye, Aldermen: Knight, rawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. Mai'ICN CARRIED. (DISaJSSED IN AGENDA MEETING) WATER DEPAR'IMENT: SEWER DEPAR'IMENT: FIRE DEPAR'IMENT: Mayor Reid presented the following bid tabulation sheet covering bids received on six (6) months 1 supply of Policemens 1 arxl Firemens 1 unifonns: DESCRIPTION: Police Uniform (1) Fireman Uniform (1) *Failed to total. BIDDER: AM)UNT ( $) :=:Martin:--=-~. -s.:.__...,S::-ou:-.-=-th-:--e-rn----=u::-:nif----.-,. =-o_rm_s_ 28 0 .15 * Martins Southern Uniforms ** **Incanplete bid: Failed to bid on 3 items: shirt and dress jacket. (CCMPANY FAILED 'IO CCMPLY WITH BID REQUIREMENT REQUIRING A BID FOR EACH ITEM OF UNIFORM) DESCRIPTION: Police Uniform (1) Fireman Uniform (1) BIDDER: AMOUNT ( $) -==s-=c~hn=-:e=-1...-. d""'e_r_s-,---=I :--n-c-. -----2 7 4 • 4 0 Schneiders, Inc. 163.10 Tai'AL 437.50 Alderman Wilson moved, seconded by Alderman Boyd, to approve bid received from Schneiders, Inc., for $437.50 per uniform for a period of 6 months. Approved by unanimous voice vote. MJTION CARRIED. (NarE: Funding: Revenue Sharing) (DISaJSSED IN AGENDA MEETING) POLICE DEPAR'IMENT: STREET DEPARTMENT: PARKS & RECREATION DEPT: SANITATION DEPT: PlANNING CCMvliSSICN: Mayor Re1d acknowledged receipt of Planning Commission Minutes of December 10, 1979. GENERAL: Mayor Reid announced t h a t annexation request of approximately 4 0 acres sul:mitted by Mr. and Mrs. Ben Rice had been taken off of the Agenda for fonnal action until such time the Planning Commission had an opportunity to submit a recommendation to council. He further stated this was an item of business on the Planning Corrrnission Agenda, January 14, 1980, and this 'lr.Du1d be placed back on City Council Agenda in form of an ordinance on January 17, 1980, along wi th reconmendation from said board. (DISaJSSED IN AGENDA MEEI'ING) Mayor Reid presented the following bid tabulation sheet covering bids received for vehicle liability insurance covering city's fleet for a period of one (1) year: BIDDER: Baldwin-Meadors & Bonds Cramer-McCrary, Inc. Rebsamen Ins. Town & Country Insurance N.IJ.OUNr: ($) 11,907.00 12,592.00 12,461.00 10,601.00 Aldernan Hughes moved, seconded by Aldernan Boyd, to approve low bid received fran Town & Country Insurance in the arrount of $10, 601. 00. Approved by unanimous voice vote. MariON CARRIED. (NOI'E: Funding: General Fund) (DISCUSSED IN AGENDA MEEI'ING) 0000·4 CITY OF JACKSONVILLE, ARKANSAS RffiUIAR CITY COUNCIL MEEI'ING JANUARY 3, 1980 OOfiOB PAGE FIVE Mayor Reid pres ented a bid tabulation sheet covering bids received for two (2) oomputer programs that would take over the bookkeeping for privilege taxes and ambulance acc ounts , as follows : BIDDER: Independent Comput er Ser. City Business Machines AMaJNT ($) 3,000.00 4,200.00 Aldennan Wilson moved, seconded by Alderman Abdin, to approve low bid received from Independent Canputer Ser. in the arrount of $3, 000. 00. Approved by unanimous voice vote. MOl' ION CARRIED. (NOI'E: Funding: General Fund) (DISCUSSED IN AGENDA MEEI'ING) RESOLUTION NUMBER 250-80: (City Council Resolution #1-80) 11A RESOLUTION OF THE CI TY COUNCIL OF THE CITY OF JACKSONV I LLE, AIOO\NSAS, REQUEST- ING THE TRANSIT POLICY BOARD 'ID CCNSIDER PROVIDING BUS SERVICE 'ID THE CITY OF JACKSONVILLE" was introduced. Aldennan Wilson moved, seconded by Alderman Al:xUn, to read Resolution No. 250-80. Approved by unanimous voice vote. MariON CARRIED. Bertha Tipton, Mayor's Secy. , read the Resolution in its entirety. Aldennan Hughes moved, seconded by Alder:nan .A.bdin, to approve and adopt Resolution No. 250-80. Approved by unanj:mous voice vote. MOTION CARRIED. N:YI'E: Before motion was made to approve and adopt Resolution, Mayor Reid ex- plained said document provided C.A.T.'s attorneys the authority to officially negotiate with the other p3.ssenger carriers operating in the city, Inter-city Transit and Continental Bus Lines, in order to get their approval 'to operate in Jacksonville. If this is done to everyone's satisfaction, he reported, then servic~ will be set up to see ho,v successful it might be. (RESOLUTION DISCUSSED IN AGENDA. MEEI'ING) (COPY OF RESOLUTION PLACED IN OFFICIAL COUNCIL MINUTES) Exh. A. RESOLUTION APPROVED AND AOOPI'ED AND NUMBERED 2 5 0 - 8 0 THIS 3RD DAY OF JANUARY , 1980 . RESOLUTION NUMBER 251-80: (City Council Resolution #2-80) A RESOLUTION URGING THE ARKANSAS PUBLIC SERVICE CCMYIISSION 'ID ESTABLISH A UNIFORM MUNICIPAL FRANCHISE CHARGE OF 4% ON GROSS REVENUES 'ID BE ROLLED IN'IO THE RATES OF ALL UTILITIES WHEN THE UTILITIES APPLY FOR A RATE INCREASE IN THE FUTURE WAS INI'RODUCED. (Note: Aforementioned excerpt taken from body of Resolution as no official heading was provided for in document when read in official session) Alderman ,Abdin moved, seconded by Alderman Wilson, to read Resolution Number 251-80. Approved by unanimous voice vote. MOTION CARRIED. Bertha Tipton, Mayor's Secy. , read the Resolution in its entirety. Aldennan Hughes moved, seconded by Aldennan Al::din, to approve and adopt Resolution Number 251-80. Approved by unanimous voice vote. MOTION CARRIED. RESOL'UriON APPROVED AND ADOPTED AND NUMBERED 2 5 1 - 8 0 THIS 3RD DAY OF JANUARY, 1 98 0. Mayor Reid reported the Council Departmental C~ ttee assignments had been discussed and agreed on in the Agenda Meeting preceding Regular Ses sion . He then r E:.XJUes ted the Po lice Conmittee meet with him in his office at City Ha ll on January 4, 1980, to discuss some p3.y adjustments. Time was set for 12: 00 Noon. oooos APPOIN'lJI1ENI'S: CITY OF JACKSONVIlLE I ARKANSAS REGUlAR CITY COUNCIL MEEI'ING JANUARY 3, 1980 l?AGE Sl'X Alde:man Al:din moved, seconded by Alderman Boyd, to approve the nayor 's appointment of Mr. Bart Gray, Jr. , to the Board of Adjustment taking Mr. Thcnas Wagnon's place ,with tenn expiring Feb. 5, 1983. Approved by voice vote. MOI'ICN CARRIED. (DISCUSSED IN AGENJ:lli MEEI'ING) ANNCXJN:EMENTS: (As listed on fonnal published Agenda) 00009 1. INFORl"ll\.TION ONLY: FOR 1980 YFAR: FIND EN:LOSED RESUME-DATA F'ORMS & TTPOA'T'F:D LIST OF NAMES AND ADDRESSES OF ALL ELECTED OFFICIALS. (City Clerk Gerren) 2 • INFORMATION ONLY: RULES & REGUlATIONS FOR CIVIL SERVICE CCMI1ISSION ATTACHED. (City Clerk Gerren) BOI'H ABOVE REFERENCED ITEMS GIVEN 'IO ALDERMEN IN SEPARATE PACKErS. ADJOURNMEN'T: Mayor Reid stated the city had paid off all of its debts and the General Fund disclosed a balance with all departments operational and in good order. Aldernan Williamson moved, seconded by AldE!mnan Boyd, to adjourn until next Regular Meeting scheduled for January 17, 1980. Approved by unanimous voice vote. MOI'ION CARRIED. Respectfully submitted, 1/lM. »~~ ~ 44 -L~ ,Mrs. Nancy Jane ren, City Clerk ,./'J'a.IIES G. Reid, Ma~ CITY OF JACKSONVILLE, ARKANSAS CITY OF JACKSONVILLE, ARKANSAS EXHIBIT A COPY OF RESOLUTION "NO. 25 0-8 0 ATTACHED AS RB;JUIRED IN I::XXUMENT. 00006 r J EXHIBIT A -1-03-1980 RESOUJTION :NO • 2 5 0 - 8 0 A RESOLUTION OF THE CITY COUNCIL OF 'mE CITY OF JACKSONVILLE, ARKANSAS, REQUESTIN3 THE TRANSIT POLICY BOARD TO CONSIDER PRO- VIDn:K; BUS SERVICE TO 'mE CITY OF JACKSONVILLE WHEREAS, many of the citizens of Jacksonville conmute to the city of Little Rock daily; and WHEREAS, the price of gasoline has increaserl to such an extent as to make traveling by individual mcxies of transportation ex- cessively costly; and WHEREAS, the Jacksonville City Council wants to assist these individuals desiring to use mass transit systems. NCW THEREFORE BE IT RESOLVED, that the City Council of Jack- sonville requests that the Transit Policy Board evaluate bus service for Jacksonville to determtne if it would be essential to a program, proposerl or under active preparation, for a unified or officially coordinated urban mass transportation system as part of the canprehensively-planned developnent of the urban area. BE IT FURTHER RESOLVED, that a copy of the Resolution be placed in the pennanent records of the minutes of the City Council of Jacksonville, Arkansas. WITNESS our hands and seals this 3rd day of January -----=----- 1980. '<MAYoR) ATTEST: (s) Mrs. Nancy Jane Gerren (CITY CLERK) APPROVED AS 'IO FORM: (s) Paul D. Groce (CITY ATTORNEY) COPY 000· 00011 CITY COUNCIL OF JACKSONVILLE, ARKANSAS A G E N D A REGULAR CITY COUNCIL MEETING (AGENDA MEETING-7:00P.M.) CONFERENCE ROOM -POLICE & COURTS BLDG. (REGULAR COUNCIL MEETING-7:30P.M.) COURT ROOM -POLICE & COURTS BLDG. January 17, 1980 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: Regular City Council Meeting-January 3, 1980 4. APPROVAL AND/OR CORRECTION Regular City Council Meeting-Dec. 20, 1979 OF MINUTES: Special City Council Meeting-Dec. 27, 1979 5. CONSENT AGENDA: (FfRE DEPT) (FIRE DEPT) (FIRE DEPT) (POLICE DEPT) (STREET DEPT) 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & RECREATION DEPT: 12. SANITATION DEPARTMENT: 13. PLANNING COMMISSION: a. 1979 Annual Report (Chief Schmitt) b. Monthly Report (Chief Schmitt) c. Request for o/s city limit fire protection, Valentine-D.J. Water Users Assn. ($1 ,000 fee has been paid) (Chief Schmitt) d. Monthly Report (Chief Shepherd) e. Monthly Report (Supt. Robert Martin) a. Report/Water Commission Chairman Pat Wilson (Mayor Reid) a. City Council Ord. #1-80: Amending Sewer Rates for multiple commercial customers served through one water meter (Mayor Reid) a . Request to accept low bid/police cars: (Funding: Revenue Sharing) (Mayor Reid) b. Discussion: Lt. Egelhoff/Request purchase of intoximeter: Approx. cost, $2,000 (Mayor Reid) a. Request to advertise for bids/pavement striping, slurry seal and HMAC program/drainage pipe (Mayor Reid) b. Request to advertise for bids/lift truck; Approx. cost, $16,000-$17,000 (Mayor Reid) a. City Council Ord, #lA-80: Recommend favorable consideration: annexation of 40 acres adjacent to Jackson Heights Subdivision. CITY COUNCIL OF JACKSONVILLE, ARKANSAS A G E N D A January 17, 1980 (Continued) 00012 13. PLANNING COMMISSION: (Cont'd.) b. City Council Ord. #2-80: Rezoning from R-0 to C-3 various properties in So. Jckvl. area. 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: c. City Council Ord. #3-80: Rezoning from R-1 and R-1A to R-3 Bellevue Subdivision. d. City Council Ord. #4-80: Rezoning from R-1 to C-2, Lots 5, 6, 7 & 8, Grace Brown Addn., and Lots 4 & 5, Blk. 1, Sanders Addn. a. Request approval to pay $2,295.19 to Ark. Muny. League/1980 Service Charge: (Fund- ing: General Fund) (Mayor Reid) b. Request approval to pay $6,283.00 to Metroplan 1980 Service Charge: (Funding: General Fund) (Mayor Reid) c. City Council Ord. #5-80: Amending AP&L Assessment for 1980 (Mayor Reid) d. Request taxi fare increase (Mayor Reid) e. Presentation: STATE OF THE CITY REPORT (Mayor Reid) NOTE: THIS WILL BE PRESENTED AT COUNCIL MEETING. a. H0liday Observance: Robert E. Lee's Birthday/ City Hall will be closed Friday, January 18, 1980. (Mayor Reid) b. E.M.S. Ambulance Committee Meeting: Thursday, January 24, 1980, 12:00 Noon: Ramada Inn. (Mayor Reid) c. 1980 Capital Improvement Committee Meeting: Tuesday, January 29, 1980, 12:00 Noon: Ramada Inn. (Mayor Reid) I I d. REMINDER: Code of Ethics/Financial Dis-I I closure Forms to be submitted by all elected officials. Deadline for submittal to City Clerk, 1-31-80. (City Clerk Gerren) ADJOURNMENT: CITY OF JACKSONVILLE, ARKANSAS ()()f)jl:J REGULAR CITY COUNCIL MEETING POLICE & COURTS FACILITY -W. MAIN STREET JANUARY 17, 1980 (7:00P .M. -7:29P.M.) M I N U T E S AGENDA MEETING -CONFERENCE ROOM -POLICE & COURTS FACILITY 7:00P.M. -7:28P.M. ALDERMAN LARRY WILSON PRESIDING 1. ITEM 5 c. Ag enda: (OUTSIDE CITY LIMIT FIRE PROTECTION/VAL. D-J WTR. USERS ASSN.) Ma yor Re i d announce d $1 ,000.00 f ee, as prov i ded for in recent ordinance, had been paid to the city and application for protection had been approved by Chief Schmitt. 2. ITEM 5 d. Ag enda: (CONSENT AGENDA: POLICE & FIRE DEPT. REPORTS) Alderman Broo ks request ed t hat f uture Fire and Police De pt . Monthly Reports to the City Council include personnel turn-over statistics. As per afore- mentioned request, Mayor Reid promised this item would be added to both reports. 3. ITEM 9 a. Agenda: (POLICE DEPT: BIDS RECEIVED FOR POLICE VEHICLES) Mayor Reid stated that in th e past it had been t he practice of the administration to request the City Council's permission to advertise for bids, but since the color had been discussed in a previous pre-council meeting, the cars had been let out for bids without prior formal approval from membership. However, he said if the membership wished to re-bid the vehicles, this could be accomplished. The general consensus of opinion reached was to go ahead and discuss the bids received during formal session. 4. ITEM 9 b. Agenda: (PURCHASE OF INTOXIMETER FOR POLICE DEPT) Lt. Don E. Egelh off distributed copy of l etter wr i tten to Chief Shepherd cov- ering replacement of Breathalyzer the Police Dept. had been utilizing for 3~ years. In said letter, which he reviewed with membership, he recommended discontinuance of the S & W Breathalyzer 1000. He further recommended the department purchase an Intoxalyzer marketed by CMI, Denver, Colorado, with the cost running approximately $2,000.00 plus trade in of B/A 1000 machine. Alderman Abdin volunteered to sponsor item of business on formal Agenda. 5. ITEM 10 b. Agenda: (ADV. FOR BIDS/LIFT TRUCK FOR STREET DEPT) Af ter di sclosing vehicle to be or der consti t uted a 11 Ch erry picker'' and it had been included in 1980 Street Dept. Budget, Supt. Martin reported when item went to bid, specifications would have to provide for a one-ton truck with lift being included in specs. 6. ITEM 13 a. Agenda: (PLANNING COMMISSION: ANNEXATION -40 ACRES) City Attorney Groce dis t ributed a copy of Ordinance annexing acreage adjacent to Jackson Heights Subdivision, off of General Samuels Road. City Clerk Gerren requested, and Council obliged, to number said Ordinance C~ty Council Ord. lA-80. During ensuing discussion concerning proposed annexation, Alderman Abdin excused himself from proceedings because of reported conflict on sub- ject. Mayor Reid reported the developer would be forced to join a sewer im- provement district if land is not annexed into the city, Final consensus of opinion reached was the developer will be responsible for all utilities. 7. NON-AGENDA: DISTRIBUTION OF ANNUAL REPORT-COMMUNITY DEVELOPMENT DEPT~l979) J erry Lee, Community Development Direc t or, distributed to -membersh i p at this time a capy of above referenced document for their information and files, 0000.1 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 17, 1980 PAGE TWO 8. ITEM 13 b. Agenda: (PLANNING COMMISSION/REZONING PROPERTIES IN SO. JCKVL.) Councilmen requested from City Clerk's files that a copy of Master Ma p covering rezoning proposal(s) in So. Jacksonville be available for review during formal proceedings. {Proposed R-0 classification to C-3) 9. ITEM 14 a. Agenda: (ARK. MUNY. LEAGUE FEES) Mayor Reid referred to Page #26 of Agenda Packet reflecting an optional Municipal Legal Defense Fund Program Charge for 1980 in the amount of $2,439.10. He said he would like to see the city have this coverage. 10. ITEM 14 c. Agenda: (GENERAL: CITY COUNCIL ORO. #5-80/AP&L ASSESSMENT: Mayor Reid stated above referenced Ordinance ame nds Ordinance passed the latter part of December, 1979, assessing AP&L for 1980 year. He reported the exact dollars and cents were in new document and it would mean an approximate $23,000.00 loss in anticipated revenues for 1980 which the 0001_.{1 city will endeavor to try and make up in some overage elsewhere in receipts. 11. ITEM 16 b. Agenda: (ANNOUNCEMENTS-E.M.S. COMMITTEE ASSIGNMENTS) Mayor Reid reported he would like t o see two council members serve on above referenced committee along with three doctors, the Hospital Administrator and two chiefs of uniformed personnel. He said the committee should meet monthly to evaluate the ambulance runs the city will be making. Aldermen Boyd and Hughes volunteered to represent the City Council on this committee. 12. NON-AGENDA: (FINANCIAL REPORT DISTRIBUTION) Mr. Ke lley, Finance Di rector, distributed a copy of above referenced monthly report to each member of the City Council. 13. ITEM 16 c. Agenda: (1980 CAPITAL IMPROVEMENT COMMITTEE FORMATION) Mayor Reid stated he was going to attempt to have a bond issue during 1980 placed on the ballot with Cmty Council approval to cover possible construction of new city hall building, gymnasium, ladder truck purchase, etc. Aldermen Knight and Williamson volunteered to serve on aforementioned committee. 14. NON-AGENDA: (STATUS REPORT/SANITATION SUPERVISOR-1980 YEAR) Mayor Reid reported that the present Sanitation Dept. Supt., Mr. Gerald Hamm, would be working until he earns $5,000.00 that is authorized under Social Security law, and then he will be leaving the city's employ and the 1980 Budget was structured to conform to aforementioned plan. He further re- ported that Mr. Hamm's replacement, Mr. Billy Gilmore, was not yet receiving a superintendent's salary and would not receive said salary until such time Mr. Hamm left. 15. NON-AGENDA: (SEPARATE INDEPENDENT AUDIT OF HUD BLOCK GRANT PROGRAM) Alderman Abdin reques ted information as to why the Community Development Dept. had to conduct a separate, independent audit of HUD grant. Jerry Lee reported HUD regulations required this be accomplished and audit should be construed to be a "monitoring audit" as well as an audit of the book~eeping procedures. 16. ITEM 16 d. Agenda: (CODE OF ETHICS FORMS PUE) City Clerk Gerren reminded the aldermen present she ha.d not yet rece_i:ved. o,1l above rP.fP.rP.nc.P.rl form~ with deadline date being 1-31-80. 17. Agenda meeting adjourned at 7:29 P.M. Respectfully submitted ~ L, ~ ... M ----'rs-,.=.r.N:-a ::....~--=y:..........,J -~.,..ne'-6Czr-e-r -re-n~~~c ~; t=-y---"::iC~l e-r·k--/$e ~ 00002 I I CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 17, 1980 0001_5 PAGE THREE M I N U T E S ------- REGULAR CITY COUNCIL MEETING -COURT ROOM -POLICE & COURTS FACILITY 7:31 P.M. -9:05 P.M. MAYOR JAMES G. REID PRESIDING The City Council of the City of Jacksonville, Arkansas, met in Regular Session on January 17, 1980, at the regular meeting place of the council. Mayor Reid called meeting to order at 7:31 p.m. Alderman Fletcher delivered the invocation followed by Mayor Reid leading the standing audience in "Pledge of Allegiance." ROLL CALL: ATTENDANCE ROSTKR : On ROLL CALL the following members were present: Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Present: 10. Absent: 0. Quorum was declared. Others present: Mayor Reid; City Clerk Gerren; City Attorney Groce and Bertha Tipton, Mayor 1 s Secretary. PRESENTATION OF MINUTES: Mayor Reid presented the Minutes of Regular City Council Meeting, January 3, 1980, for study and later action. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Hughes moved, seconded by Alderman Wilson, to approve the Minutes of Regular City Council Meeting, December 20, 1979 and Special City Council Meet- ing, December 27, 1979, as published. Approved by unanimous voice vote. MOTION CARRIED. CONSENT AGENDA: Alderman Abdin moved, seconded by Alderman Boyd, to accept and file Chief Schmitt 1 s 1979 Annual Report, reflecting the Jacksonville Fire Department 1 S programs for said year. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Boyd, to approve an application for out- side the city fire protection for Valentine-Dick Jeter Water Users Association. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson, Motion received 10 affirm- ative votes and 0 negative votes. MOTION CARRIED. (DISCUSSED IN AGENDA MEETING) Alderman Abdin moved, seconded by Alderman Boyd, to accept and file December, 1979, ~~onthly Report, submitted by Fire Chief Schmitt, reflecting the department responded to a total of 38 alarms during said month, with an estimated fire loss of $20,200.00. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Boyd, to accept and file December, 1979, Monthly Report, submitted by Police Chief Shepherd, reflecting a total of 732 total cases brought before the Municipal Court, $26,821.04 collected for fines, forfeitures and miscellaneous payments, $1,614.00 collected in E.M.S. Divn., and $161.00 Animal Control Divn. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. (BOTH POLICE & FIRE DEPT. MONTHLY REPORTS DISCUSSED IN AGENDA MEETING) 00003 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 17, 1980 PAGE FOUR 0001.G Alderman Abdin moved, seconded by Alderman Boyd, to accept and file ·Street Depart~ 1 1 ment Monthly Report, consisting of daily work log. ROLL CALL and the follow- ing voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Flet-I cher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. WATER DEPARTMENT: Mayor Reid recognized Mr. Pat Wilson, Chairman of the Jacksonville Water Commission. Mr. Wilson delivered an oral progress report covering 1979 year and aspirations for 1980, as follows: REPORT -1979 -JACKSONVILLE WATER COMMISSION (1) COMPLETE REORGANIZATION OF THE ADMINISTRATIVE SET-UP WAS ACCOMPLISHED INVOLVING THE STAFFING OF EACH RESPECTIVE PHASE OF ADMINISTRATION ~liTH SPECIFIC TECHNICAL EXPERTISE. (2) JACKSONVILLE'S WATER SUPPLY WAS CERTIFIED BY THE ARKANSAS STATE HEALTH DEPARTMENT. (A SIGNIFICANT, LONG AWAITED ACHIEVEMENT BY THE CITY) (3) MANY IMPROVEMENTS WERE MADE IN WATER DISTRIBUTION SYSTEM. (4) LONOKE COUNTY COURT CASE ENABLED JACKSONVILLE WATER WELLS TO HAVE MORE PUMPING TIME ALLOTTED THAN PREVIOUSLY ALLOWED. (5) LITTLE ROCK/NORTH LITTLE ROCK WATER SUPPLY SECURED BY JACKSONVILLE AND SYSTEMS HOOKED UP. WHEN MID-SUMMER OF 1980 ARRIVES AND HIGH DEMAND FOR WATER EXISTS, SAID SYSTEM WILL SERVE THE CITY. BOND ISSUE MONIES FINANCED SAID NEW SUPPLY OF WATER. (6) WATER COMMISSION STILL NEGOTIATING WITH ~~ARWDD (MID-ARKANSAS ~lATER DISTRIBUTION DISTRICT) FOR WATER FROM BULL CREEK RESERVOIR-(LONG RANGE WATER SUPPLY) (7) WATER SYSTEM MAPPED AND KNOWLEDGE NOW EXISTS AS TO LOCALE OF VALVES AND LINES. (8) LINES WERE FLUSHED AND NEW LINES INSTALLED AND AS A RESULT OF THIS WORK THE FIRE DEPARTMENT HAS A GREATER WATER PRESSURE TO WORK WITH PROVIDING MORE ADEQUATE FIRE PROTECTION SERVICE FOR THE CITIZENS. (9) PARADISE LAKE, LOCATED OFF OF NO. REDMOND ROAD, HAD TO BE DRAINED AND BROKEN WATER LINES REPAIRED. REPORT -1980 -JACKSONVILLE WATER COMMISSION (1) COUNCIL TO BE KEPT INFORMED OF M.A.R.W.D.D'. PROGRESS IN SECURING A LONG RANGE WATER SOURCE FOR JACKSONVILLE IN CONJUNCTION WITH WATER COMMISSION. (2) WATER COMMISSION PLANS TO REMOVE ALL LINES LOCATED UNDER PARADISE LAKEBED. (3) WILL CONTINUE TO WORK WITH THE AIR BASE -EXCELLENT WORKING RELATIONSHIP EXISTED IN 1979 AND PLAN TO CONTINUE SAME IN 1980 YEAR. (4) NEW COMPUTER SYSTEM FOR BILLING DEPARTMENT HAS BEEN INSTALLED AND WILL BE COMPLETED IN 1980. COMPLAINTS HAVE BEEN RECEIVED FROM THE PUBLIC AT I I LARGE ON BILLING PROCEDURES, BUT THE WATER COMMISSION HAS INSTRUCTED 00004 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 17, 1980 PAGE FIVE WORKERS TO READ ALL METERS WITH THE BILLING DEPARTMENT TO BILL CUSTOMERS ACCORDINGLY. IN THE PAST THERE HAVE BEEN REPORTS OF DEFECTIVE METERS, BUT METERS HAVE BEEN REPAIRED AND ARE IN GOOD WORKING ORDER. COMPLAINTS CONCERNING SURCHARGE FOR DELINQUENT ACCOUNTS ARE TO BE REFERRED TO STAFF FOR RESOLVEMENT. (5) COMMISSION MEMBERS WILL CONTINUE TO WORK AS HARD IN 1980 AS THEY HAVE IN 1979 IN ORDER TO CONTINUE INCREASING THE EFFICIENCY OF OVERALL OPERATION OF THE WATER DEPARTMENT. SEWER DEPARTMENT: 0001_7 City Council Or dinance No. 1-80: 11 AN ORDINANCE ESTABLISHING SEWER RATES, AMENDING ORDINANCES 268, 350, 378, 512 AND 541 AND SECTION 13.16.010 OF THE JACKSONVILLE MUNICIPAL CODE, AND FOR OTHER PURPOSES 11 was introduced. (PROPOSED NEW RATE FOR MULTIPLE COMMERCIAL CUSTOMERS UTILIZING ONE WATER METER) Alderman Hughes moved, seconded by Alderman Wilson, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion re- ceived 10 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Bertha Tipton, Mayor 1 s Secretary. Alderman Fletcher moved, seconded by Alderman Wilson, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hughes, Boyd, Fletcher, Abdin, Keaton and Williamson. Aldermen: Knight, Lawson, Brooks and Wilson voted nay. Motion received 6 affirmative votes and 4 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Hughes moved, seconded by Alderman Boyd, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Alder- men: Hughes, Boyd, Fletcher, Abdin, Keaton and Williamson. Aldermen: Knight, Lawson, Brooks and Wilson voted nay. Moti01'J received 6 affirmative votes and 4 negative votes. MOTION FAILED. Mayor Reid announced City Council Ord. #1-80 would be placed back on next Agenda for SECOND READING. FIRE DEPARTMENT: POLICE DEPARTMENT: Mayor Reid reviewed discussion that ensued at Agenda Meeting concerning bidding procedures followed by Purchasing Department/Police Department in advertising five full-size/5 mid-size vehicles. The following bid tabulation sheet, as submitted with Agenda packet, was reviewed as follows: 5 FULL SIZE VEHICLE BIDDER ACLIN FORD (L TO 4-DR POLIC E S-PEC) * *NOTE: This LTD only has a 2-barrel carb. Spec. is for a 4-Barrel. GWATNEY CHEVROLET (IMPALA 4-DR POLICE PKG) (continued) Ar~OUNT ($) Uni t: 6,837.00 Total: 34,185.00 Unit: 7,351.34 Total: 36,756.70 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 17, 1980 00018 PAGE SIX (continued -bid tabulation sheet-new 1980 Police Vehicles/full-mid-size) 5 FULL SIZE VEHICLE BIDDER: AMOUNT ($) JACKSONVILLE DODGE (ST. REGIS DODGE 4-DR POLICE SPEC) '--"--'--"__:_:_:____,_,_,____,6:-,=80::-:;4-.8=8,_- MORGAN-MAGIE FORD (LTD 4-DR POLICE SPEC)* *NOTE: LTD ONLY HAS A 2-Barrel Carb. TAIT PONTIAC VILLAGE, INC. 5 MID SIZE VEHICLE + 204.14 Unit: 7,009.02 34,024.40 +1 ,020.73 Total: 35,045.13 Unit: l,043.00 Total :ONLY iBID A QUANTITY OF 1 EA. Unit: UNABLE TO MEET Total: SPECIFICATIONS BIDDER: AMOUNT ($) "AC"'L-;I"'N--;F=o=R=D--;*;------------------Unit: UNABLE TO MEET *Aclin did not indicate sales tax Total: SPECIFICATIONS GWATNEY CHEVROLET (MALIBU 4-DR POLICE PKG) * Gwatney included tax per instructions JACKSONVILLE DODGE (DODGE ASPEN POLICE)* *Tax added; as not included in bid MORGAN-MAGIE FORD (FAIRMONT 255 V-8, 2B)* *Morgan did not indicate sales ta x TAIT PONTIAC VILLAGE, INC. Unit: 7,042.99 Total: 35,214.95 6,427.26 + 192.81 Unit: 6,620.07 32,136.30 + 964.08 Total: 33,100.38 Unit: 6,251. 94 Total: ONLY BID A QUANTITY OF 1 EA Unit: UNABLE TO MEET Total: SPECIFICATIONS After hearing negative statements submitted by representatives from Ted's Body Shop, Precision Motors and City Mechanic Dept., covering disadvantages of smaller, mid-size vehicles for use by Police Department personnel, and discouraging remarks from Capt. Tolbert on same order, Alderman Keaton moved, seconded by Alderman Fletcher, to accept bid submitted by Gwatney Chevrolet, in the amount of $36,756.70, 4-barrel carb., five units total with autos to be white in ,:oolor. Approved by unanimous voice vote. MOTION CARRIED. (NOTE: City Attorney stated the city could accept wha te ver bid membership desired as long it was for the ''betterment' of the city. FUN DING: $30,000.00-Revenue Sharing/remainder to be allocated out of sale derived from auctioning old cars & contingency fund, if necessary. 00006 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 17, 1980 PAGE SEVEN 00019 Alderman Wilson moved, seconded by Alderman Knight, to advertise for bids for an Intoxalyzer for the Police Department. Approved by unanimous voice vote. MOTION CARRIED. (DISCUSSED IN AGENDA MEETING) STREET DEPARTMENT: Alderman Wilson moved, seconded by Alderman Abdin, to advertise for bids/ pavement striping; slurry seal and HMAC program/drainage pipe. Approved by unanimous voice vote. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Hughes, to advertise for bids for a lift truck for the Street Dept. Approved by unanimous voice vote. MOTION CARRIED. (DISCUSSED IN AGENDA MEETING) DEVIATION IN AGENDA: Mayor Reid requested, and membership unanimously agreed, to deviate from published Agenda and take up Item #14 d., covering. a request to increase taxi fares in the City of Jacksonville, as follows: GENERAL: Alderman Wilson moved, seconded by Alderman Lawson, to approve the following taxi fare increases as outlined and listed in Agenda packet: (L. Edwards) ZONE 1 ZONE 2 From: 75¢ to 85¢ From: 35¢ to 45¢ Motion approved by unanimous voice vote. MOTION CARRIED. PARKS & REOREATION DEPT: SANITATION DEPARTMENT: PLANNING COMMISSION: (City Council Ord. #lA-80) ORDINANCE NO. 569: 11 AN ORDINANCE ACCEPTING CERTAIN TERRITORY AS ANNEXED TO THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES 11 was introduced. (AREA: GENERAL SAMUELS ROAD ADJACENT TO JACKSON HTS. SUB./40 AC) Alderman Hughes moved, seconded by Alderman Boyd, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Bertha Tipton, Mayor's Secretary. (NOTE: Ward IV was decided on for placement in wording of Ordinance) Alderman Hughes moved, seconded by Alderman Knight, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Hughes moved, seconded by Alderman Boyd, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and William- son. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for SECOND TIME. 00007 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 17, 1980 PAGE EIGHT 00020 Alderman Hughes moved, seconded by Alderman Fletcher, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance FOR THIRD AND FINAL TIME. Alderman Fletcher moved, seconded by Alderman Abdin, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MO- TION CARRIED. (DISCUSSED IN AGENDA MEETING) ORDINANCE APPROVED AND ADOPTED AND NUMBERED 5 6 9 THIS 17TH DAY OF JANUARY , 1980. (B1ERG ENCY CL AUSE NO T EFFECTED . ORD INAN CE EF FECTIVE 17TH DA Y OF FEBRUARY , 1980) ORDINANCE NO. 570: (City Council Ord. #2~80) 11 AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSONVILLE, ARKANSAS (GENERAL LOCATION: SOUTH JACKSONVILLE/VICINITY OF HIGHWAY 161 SOUTH & SHANNON DR.); AMENDING ORDINANCES NUMBER 213 AND 238 OF THE CITY OF JACKSON- VILLE, ARKANSAS; AND FOR OTHER PURPOSES 11 was introduced. (From: R-0 to C-3) Alderman Fletcher moved, seconded by Alderman Boyd, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Law- son, Hughes, Wilson, Boyd, Fletcher, Keaton and Williamson. Aldermen: Brooks and Abdin voted nay. Motion received 8 affirmative votes and 2 negative votes. MOTION CARRIED. O ~dinance read for FIRST TIME by Bertha Tipton, Mayor 1 s Secretary. Alderman Keaton moved, seconded by Alderman Williamson, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and William~ son. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Fletcher moved, seconded by Alderman Boyd, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen : Knight, Lawson, Brooks, Hughes, ~Jilson, Boyd, Fletcher, Abdin, Keaton and Williamson . Motion received 10 affirmative votes and 0 negative votes. MO- TION CARR I ED. Whereupon, Bertha Tipton, t~ayor 1 s Secretary, read the Ordinance for SECOND TIME . Alderman Fletcher moved, seconded by Alderman Keaton, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. ~·1otion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayorfs Secretary, read the Ordinance for THIRD AND FINAL TIME. Alderman Fletcher moved, seconded by Alderman Boyd, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson, Motion received 10 affirmative votes and 0 negative votes . MOTION CARRIED. ORDINANCE APPROVED AND ADOPT ED AN D NUMBERED 5 7 0 THIS 17TH DAY OF JANUARY , 1980, (E ME RGE NCY CLAUSE NOT EFFECTED . ORDINANC E EFFECTI VE 17TH DA Y OF FEBRUA RY , 1980) 00008 I I ***** Ci ty · Co unci l Ord . #3-80 : CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 17, 1980 PAGE NINE 0002l. "AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSONVILLE, ARKANSAS (GENERAL LOCATION: NORTHEASTERN AVENUE/BELLEVUE SUBDIVISION); AMEND- ING ORDINANCES NUMBER 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; AND FOR OTHER PURPOSES" was introduced. (From: R-1 and R-lA to R-3) Alderman Fletcher moved, seconded by Alderman Wilson, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Alderman: Hughes voted nay. Motion received 9 affirmative votes and 1 negative vote. MO- TION CARRIED. Ordinance read for FIRST TIME by Bertha Tipton, Mayor's Secretary. Alderman Fletcher moved, seconded by Alderman Boyd, that Ordinance be accepted on FIRST READING. In discussion period that followed aforementioned Motion, membership expressed some dissatisfaction with present condition of Northeastern Avenue and also the fact was brought out said road was deteriorating at a fast rate. Membership felt heavier traffic imposed on said roadbed would occur if Bellevue Subdivision were rezoned to allow 100 unit apartment complex to be built in immediate area. (NOTE: Agenda Packet contained Public Hearing Information) ROLL CALL and the following voted aye, Aldermen: Boyd, Fletcher, Abdin and Williamson. Aldermen: Knight, Lawson, Brooks, Hughes, Wilson and Keaton voted nay. Motion received 4 affirmative votes and 6 negative votes. MOTION FAILED. ORDINANCE NO. 571: (Ci ty Council Ord. #4-80 ) 11AN ORD I NA NCE RECLAS SI FYI NG VA RlO US PROPERTI ES IN THE CITY OF JACKSONVILLE, ARKANSAS (GENERAL LOCATION: JAMES & POPLAR STS.); AMENDING ORDINANCES NUMBER 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; AND FOR OTHER PURPOSES" was introduced. (From: R-1 to C-2) Alderman Abdin moved, seconded by Alderman Knight, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Fletcher, Abdin, Keaton and Williamson. Alder- man: Boyd abstained because of conflict of interest. Motion received 9 affirm- ative votes, 0 negative votes and 1 abstention. MOTION CARRIED. Ordinance read for FIRST TIME by Bertha Tipton, ~1ayor 's Secretary. Alderman Hughes moved, seconded by Alderman Abdin, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Fletcher, Abdin, Keaton and Williamson. Alder- man: Boyd abstained because of conflict of interest. Motion received 9 affirm- ative votes, 0 negative votes and 1 abstention. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Abdin moved, seconded by Alderman Hughes, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Alder- men: Knight, Lawson, Brooks, Hughes, Wilson, Fletcher, Abdin, Keaton and William- son. Alderman: Boyd abstained. Motion received 9 affirmative votes, 0 negative votes and 1 abstention. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Sec- retary, read the Ordinance for SECOND TIME. Alderman Hughes moved, seconded by Alderman Wilson, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Fletcher, Abdin, Keaton and Williamson. Alderman: Boyd abstained. Motion received 9 affirmative votes, 0 negative votes and 1 abstention. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordin a nce for THIRD AND FINAL TIME. *****(VOTE WAS RESC I NDED/BY COUNCIL ACTION ON 4-03-1980)***** EXPUNG;ED OOC09 CITY 'OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 17, 1980 PAGE TEN 00022 Alderman Fletcher moved, seconded by Alderman Abdin, that Ordinance be APPROVED I 1 AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson , Brooks, Hughes, Wilson, Fletcher, Abdin, Keaton and Williamson. Alderman: Boyd abstained. Motion received 9 affirmative votes, 0 negative votes and l ab- stention. MOTION CARRIED. ORDINANCE ARPROVED AND ADOPTED AND NUMBERED 5 7 l THIS 17TH DAY OF JANUARY , 1980. "(E MERG ENCY CLAUSE NO T EFFE CT ED. ORDI NANCE EFFECTI VE 17 TH PAY OF FEBRUA RY, 198 0 ) GENERAL: Alderman Wilson moved, seconded by Alderman Hughes, to approve payment of $2,295.19 to Arkansas Municipal League covering 1980 Service Charge. Approved by unanimous voice vote. MOTION CARRIED. (FUNDING: General Fund) It was consensus of opinion not to participate in the Municipal League Defense Fund as discussed in Agenda meeting. Alderman Hughes moved, seconded by Alderman Abdin, to approve payment of $6,283.00 to Metroplan covering 1980 Service Charge. Approved by unanimous voice vote. MOTION CARRIED. (FUNDING: General Fund) ORDINANCE NO. 57 2: (Ci t y Council Ord. #5-80) "AN ORDINAN CE FIXING AND I MPO SI NG THE AGGR EG AT E AMOUNT OF FEES, CHARGES AND SPECIAL TAXES TO BE PAID THE CITY OF JACKSONVILLE, ARKANSAS, BY ARKANSAS POWER & LIGHT COMPANY AND THE METHOD OF PAYMENT THEREOF, AND FOR OTHER PURPOSES" was introduced. (REPEALS ORDINANCES 305, 367, 478, 528 AND 567) (FOR 1980 BUDGET PURPOSES) Alderman Fletcher moved, seconded by Alderman Boyd, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Keaton and Williamson. Alderman: Abdin voted nay. Motion received 9 affirmative votes and 1 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Bertha Tipton, Mayor's Secretary. Alderman Fletcher moved, seconded by Alderman Hughes, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Law- son, Brooks, Hughes, Wi 1 son, Boyd, Fletcher, Keaton and Wi 11 i amson. A 1 derman: Abdin voted nay. Motion received 9 affirmative votes and 1 negative vote. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Hughes moved, seconded by Alderman Boyd, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Keaton and Williamson. Alderman: Abdin voted nay. Motion received 9 affirmative votes and 1 negative vote. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for SECOND TIME. Alderman Fletcher moved, seconded by Alderman Hughes, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen; Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Keaton and Williamson. Alderman: Abdin voted nay. Motion received 9 affirmative votes and 1 negative vote. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for THIRD AND FINAL TIME. Alderman Wilson moved, seconded by Alderman Hughes, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Keaton and Williamson. Alderman: Abdin voted nay. Motion received 9 affirmative votes and 1 negative vote. MOTION CARRIED. OOOi CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JANUARY 17, 1980 PAGE ELEVEN 00023 Alderman Hughes moved, seconded by Alderman Wilson, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MO- TION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 5 7 2 THIS 17TH DAY OF JANUARY , 1980. (DISCUSSED IN AGENDA MEETING) Mayor Reid next present his STATE OF THE CITY REPORT FOR 1980 reflecting accomplishments made during 1979 and programs for 1980 his administration will be striving to complete. APPOINTMENTS: ANNOUNCEMENTS: Mayor Reid announced a C.E .T.A. employee has been placed in the position of receptionist at the Municipal Building. He reported the employee is handi- capped from the Pathfinder program and he requested the public's patience and understanding during training period . Alderman Wilson voiced some remarks concerning the possibility of a study being performed in order to ascertain if a recycling center could be lo- cated in the city for aluminum cans and paper wastes. The study would enable the administration to discover if it would be feasible and if the system would pay for itself and possibly bring in some revenues. Mayor Reid said he would endeavor to work on location and bring back information to the council. ANN OUN CEME NT S: (AS PER PUBLISHED AGENDA) 1. Holid ay Observance: Robert E. Lee 1 s Birthday/City Hall will be closed Friday, January 18, 1980 (Mayor Reid} 2. E.M.S. Ambulance Committee Meeting, Thursday, January 24, 1980, 12:00 Noon: Ramada Inn (Mayor Reid) 3. 1980 Capital Improvement Committee Meeting; Tuesday, January 29, 1980, 12:00 Noon, Ramada Inn (Mayor Reid} 4, REMINDER: Code of Ethics/Financial Disclosure Forms to be submitted by all elected officials. Deadline for submittal to City Clerk, 1-31-80 (City Clerk Gerren) ADJOl:JRNMHNT: Alde r ma n Abd in moved, seconded by Alderman Lawson, to adjourn until next Regular Meeting ,scheduled for February 7, 1980, Approved by unanimous voice vote, ~10TION CARRIED. Respectfully submitted, flfrNtl~GbCj~_A.f;·G .'~,~ CITY OF JACKSONVILLE, ARKANSAS C rTY OF JACKSONVILLE, ARKANSAS nnnt1. CITY COUNCIL OF JACKSONVILLE. ARKANSAS A G E N D A REGULAR CITY COUNCIL MEETING (AGENDA ~1EETING-7:00P.M.) (REGULAR COUNCIL MEETING-7:30P.M.) CONFERENCE ROOM -POLICE & COURTS BLDG. COURT ROOM -POLICE & COURTS BLDG. February 7, 1980 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: Regular City Council Meeting-January 17, 1980 4. APPROVAL AND/OR CORRECTION OF MINUTES: Regular City Council Meeting-Janaury 3, 1980 5. CONSENT AGENDA: (FIRE DEPT) (STREET DEPT) (STREET DEPT) a. Monthly Report (Chief Schmitt) b. Monthly Report (Supt. Robt. Martin) c. Requests for street lights at the following locations: (approved by city engineer) 1 . RICKY RACCOON & RICKY RACCOON COURT 2. GEN. VICINITY/CORNER OF NORTH BAILEY STREET & MONROE DR. LEADING INTO GREGORY PLACE SHOPPING CENTER (Mayor Reid) (PARKS & REC DEPT) d. 1979 Annual Report (Annabelle Moore) (PLANNING COMM.) e. 1979 Annual Report (Secretary Gerren) (PLANNING COMM.) f. Minutes/Reg. Meeting-Jan. 14, 1980 (Secy. Gerren) (POLICE DEPT)* g. Annual Report (Chief Shepherd) 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & RECREATION DEPT: a. City Council Ord. #1-80: SECOND READING/Commercial rate schedule change for multiple businesses on 1 water meter (Mayor Reid) a. Discussion: Homeowners request/NON-INSTALLATION of sidewalks along East side of Ricky Raccoon Dr. from Northlake Dr. to Oneida (Mayor Reid) 12. SANITATION DEPARTMENT: a. Request to advertise for bids/one trash loader; boom type, 16-ft., and two (2) dump trash trailers, 18-ft.; plus mounting cost to mount loader on a 1974 Ford Truck (Mayor Reid) *ADDED ITEM/AGENDA MEETING MINUTES I I I I I r CITY COUNCIL OF JACKSONVILLE, ARKANSAS A G E N D A February 7, 1980 (Continued) 00025 13. PLANNING COMMISSION: a. Discussion: Rezoning of Bellevue Subdivision from R-1 and R-lA to R-3 (Alderman Hughes) 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: a. City Council #6-80/Regulating wrecker service companies which receive calls from Jackson- ville Police Department (Alderman Abdin) b. Cooperative Agreement between City of Jackson- ville and Jacksonville Housing Authority: 115 units public housing project (Mayor Reid) c. City Council Resolution #3~80: Approving application for preliminary loan for low-rent public housing/Federal Government loan of $16,000.00 (Mayor Reid) a . The city has been served notice of a law suit in regard to purchase of police vehicles (Mayor Reid) b . Fire & Police Committee Member Meeting/7:00 P.M., February 14, 1980, City Hall (Mayor Reid) c. Trip to Washington, D. C., is being planned by Ark. Muny. League and National League of Cities regarding Revenue Shari'ng and HUD Community Development Block Grant Program renewal March 15th through March 18th. PLEASE LET MAYOR REID KNOW BY NEXT COUNCIL MEETING IF YOU WOULD LIKE TO MAKE RESERVATION TO ATTEND d . Ho1 iday for ci'ty employees: George Wash~ ington's Birthday/February 18, 1980 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING POLICE & COURTS FACILITY -W. MAIN ST. FEBRUARY 7, 1980 AGENDA MEETING -CONFERENCE ROOM -POLICE & COURTS FACILITY (7:00P.M. -7:35P.M.) ALDERMAN LARRY WILSON PRESIDING M I N U T E S 0002G 1. ITEM 5c. Age nda: (CONSENT AGENDA: STREET LIGHT PLACEMENT-N. BAILEY-MONROE DR ) Alderman Abd in question ed the possi ble closeness of exis t ing s tree t lights in relation to the request placed on agenda. Mayor Reid said he would make sure, through the Engineering Department, that present ordinance would not be violated in this respect. 2. ITEM 5 g . Age nda: (CONSENT AGENDA: NON-AGENDA: POLICE DEPT ANNUAL REPORT) The unanimous consensus of op i nion reach ed was to ta ke Mayor Reid 's rec- ommendation and place on the formal agenda for official action the 1979 Police Department Annual Report as the document had been forwarded to membership at an earlier date for study. 3. ITEM 10 a. Agenda: (STREET DEPT: SIDEWALKS -NORTHLAKE SUBDIVISION) A map depicting si de wa lk locations in North l ake Subdiv i sion was reviewed by membership. Petition was also reviewed that was forwarded in agenda packet revealing 16 signatures of homeowners, residents of the 500 block of Ricky Raccoon Drive. Said document requested that the City of Jacksonville NOT install a sidewalk along the East side of said street from Northlake Drive South to Oneida Drive. Their objections listed were that such a sidewalk along either side of the street would be unnecessary and would detract from the aesthetic beauty of the lawns which have been installed along with their proposal that said street would not become a thoroughfare. Unanimous consensus of opinion reached was that the sidewalks will be in- stalled as per present subdivision regulations with the item of business not to be discussed in open, official session. 4. ITEM 12 a. Agenda: (SANITATION DEPT : REQU ES T TO ADV. FOR BIDS) Ald erman Wilson reques ted more in f ormat i on be provi ded covering a request by Mayor Reid to advertise for bids for one trash loader; boom type, 16-ft ., and 2 dump trash trailers, 18-ft.; plus mounting cost to mount loader on a 1974 Ford Truck. Alderman Wilson requested, in particular, cost estimates be provided and possibly the amount of savings involved insofar as switching costs for a trash crew that had been dismissed in place of purchase of afore- mentioned new equipment. Mayor Reid reported he would submit specifications, as requested, at next regular scheduled council meeting. 5. ITEM 13 a. Age nda : (PLANNING COMMISSION: BELLEVUE SUBDIVISION REZONING) Developer, Mr. Doug Wilkinson, was presen t at proc eed ings. Fina l consensus of opinion reached was to discuss item of business in formal session. 6. ITEM 14 a. Agenda: (CITY COUNCIL ORO. REGULATING WRECKER SERVICE COMPANIES) Al derman Hug hes no t d a t ypographical error in prin ted agend a tha t was corrected at this time. Approved by membership: Change 11 City Council Ord. #6-79 to City Council Ord. #6-80.11 Alderman Abdin reported regulations had been requested by the Jacksanville Police Department. City Atty. Groce said it would be proper to amend ordinance, if council so chose, to the effect that companies operating in the city in aforementioned cap- acity shall pay privilege tax fee each year. Wrecker service availability for large vehicles was discussed. Chief Shepherd reported the city presently had only one wrecker service that would be qualified to operate. 00001 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 7, 1980 PAGE TWO 7. ITEM 14 b. Agenda: (GENERAL: COOPERATION AGREEMENT-HOUSING AUTHORITY) r~ayor Reid explained the Jacksonville Housing Authority was applying for 115 units of low-rent public housing with aforemenhoned applica- tion being over and above 100 units recently awarded for new con- struction to said entity. 8. ITEM 16 a. Agenda: (ANNOUNCEMENTS: LAW SUIT PENDING-PURCHASE OF POLICE VEHICLES BEING CHALLENGED BY JACKSONVILLE DODGE) Mayor Reid reported the purchase order covering above referenced pur- chase by the city had been he 1 d up until ~1onday, city council agenda cut-off date, February 4, 1980, 5:00p.m., and no request had been received by city clerk 1 s office or mayor 1 s office to place item of business back on agenda. He further reported the law suit paperwork had been served r~onday morning, February 4, 1980. He requested that membership give him authority to issue aforementioned purchase order on February 8, 1980 if there was no objection voiced at such action. (Purchase of vehicles was authorized by city council at council meet- ing held on January 17, 1980 through acceptance of bid received from Gwatney Chevrolet, Jacksonville, Arkansas) City Attorney Groce said he had no objection to purchase order being issued. Council member- ship voiced no objection to issuance of aforementioned purchase order requested by f~ayor Reid. 9. ITEM 16 b. Agenda: (ANNOUNCEMENTS: FIRE & POLICE COMMITTEE MEETING) Mayor Reid announced the public was invited to attend above referenced meeting to be held at 7:00 p.m., Feb. 14, 1980, at City Hall. 10. NON-AGENDA: (DISTRIBUTION OF MONTHLY FINANCIAL REPORT-JAN. 31, 1980) Finance Director Kelley distributed above referenced financial statement. 11. ITEM 16 b. Agenda: (DISCUSSION-FIRE & POLICE COMMITTEE PROGRESS) Mayor Reid returned to above referenced item of business. He stated he would like to finalize placement of the ambulances, if possible, at Feb. 14th meeting. He reported that according to his information only three firemen wanted to train as E.M.T 1 s, even realizing their pay would be increased for performing said task; Alderman Knight wanted to know where the city stood insofar as holiday pay for uniformed personnel was concerned. Finance Director Kelley reported the State law was modified recently to 11 holidays, although the city 1 s ordinance allows for 13. He further reported the city was presently paying double time on 10 00027 and straight time on the 11th with the City of Jacksonville paying uniformed personnel more than other cities are disbursing for holiday pay. Final consensus of opinion concerning holiday pay for uniformed personnel was to amend present city ordinance as above referenced. 12. NON-AGENDA: (POLICE PENSION FUND/BOARD) Mayor Reid reported there had been a threat of a law suit against the city concerning the non-payment of 10% of fines and forfeitures collected in years past, previous to 1975, that was supposed to have been placed in Police Pension Fund. General consensus reached was the city would have to 11 back 11 the pension fund any way if money prob 1 ems become a. rea 1 i ty for the fund and the city has a moral obligation, also, in this regard. Aldermen Abdin and Fletcher, city council 1 S Police Dept. committee, re- ported they would attend the next Policemen 1 s Pension Board meeting and discuss the question of who should legally serve as chairman of said board. 00002 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 7, 1980 00028 PAGE THREE Respectfully submitted, ~. l/lhll1 ~~ ~ Mrs. Na ncy J ane Gerren, Ci ty Clerk CITY OF JACKSONVILLE, ARKANSAS r~INUTES REGULAR CITY COUNCIL MEETING -COURT ROOM -POLICE & COURTS FACILITY 7:40 P.M. -9:15 P.M. MAYOR JA!'•1ES G. REID PRES I DING The City Council of the City of Jacksonvill e , Ar kan sas, me t in Regu l a r Sess ion on February 7, 1980, at the regular mee t in g pl ace of t he co un c il. t·1ayor Re id called meeting to order at 7:40 p.m. Mayor Re id de live r ed the i nvoc ation followed by t~ayor Reid leading the standin g a udi ence i n ''Pl edge of All eg ian ce .'1 ROLL CALL: ATTENDANCE ROSTER: On ROLL CALL th e f ollow i ng members were present : Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher and Abdin. Aldermen: Keaton and ~~illiam son were absent. Present: 8. Absent: 2. Quorum was declared. Others present: l~ayor Reid, City Clerk Gerren, City Attorney Groce and Bertha Tipton, Mayor's Secretary. PRESENTATION OF MINUTES: Mayor Reid presented the Minutes of Regular City Council Meeting, January 17, 1980, for study and later · action. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Fletche r moved, second e d by Alderman Abdin, to approve the ~1inutes of Regular City Council Meeting, January 3, 1980. Approved by unanimous voice vote. MOTION CARRIED. CONSENT AGENDA: Al derman La wson moved, seconded by Al derman Hughes, t o accept and f i le Chie f Schmitt's Fire Dept. January, 1980 Mon t hl y Re por t, r efle cting t he de pa rtmen t responded to a total of 24 alarms durin g sa id mon t h with an est i mate d f ire loss of $2,020.00. ROLL CALL and the follow i ng vote d aye, Ald er me n : Knig ht, Lawson, Brooks, Hughes, Wilson, Boyd, Fl etche r and Abdin. Mo t ion rece iv ed 8 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Lawson moved, seconded by Alderman Hughes, to accept and file Street Superintendent's daily log sheet for month of January, 1980. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher and Abdin . Motion received 8 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Lawson moved, seconded by Alderman Hughes, to approve request sub- mitted by Mayor Reid for installation of street lights at the following lo- cation and to approve, also, the billing for same: 1. Ricky Raccoon and Ricky Raccoon Court 2. General vicinity/Corner of No. Bailey Street & Monroe Drive leading into Gregory Place Shopping Center ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hugh es , 00003 I_] Wilson, Boyd, Fletcher and Abdin. negative votes. MOTION CARRIED. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 7, 1980 PAGE FOUR Motion received 8 affirmative votes and 0 (DISCUSSED IN AGENDA MEETING) Alderman Lawson moved, seconded by Alderman Hughes, to accept and file the 00029 Parks and Recreation 1979 Annual Report as submitted by Director Miss Annabelle Moore. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher and Abdin. Motion received 8 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Lawson moved, seconded by Alderman Hughes, to accept and file the Jacksonville Planning Commission 1979 Annual Report as submitted by their secretary Nancy,Gerren, ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher and Abdin. Motion received 8 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Lawson moved, seconded by Alderman Hughes, to accept and file the Minutes of Jacksonville Planning Commission regular meeting held on January 14, 1980. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher and Abdin. Motion received 8 affirm- ative votes and 0 negative votes. MOTION CARRIED. Mayor Reid announced the 1979 Annual Report for Jacksonville Police Department submitted by Chief John Shepherd had been placed on formal agenda during pre- council proceedings. Whereupon, Alderman Lawson moved, seconded by Alderman Hughes, to accept and file aforementioned report. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher and Abdin. Motion received 8 affirmative votes and 0 negative votes. MOTION CARRIED. WATER DEPARTMENT: SEWER DEPARTMENT: City Council Ordinance No. 1-80: (SECOND READING) 11 AN ORDINANCE ESTABLISH II~G SEWER RATES, AMENDING ORDINANCES 268, 350, 378, 512, AND 541 AND SECTION 13.16.010 OF THE JACKSONVILLE MUNICIPAL CODE, AND FOR OTHER PURPOSES 11 was introduced for SECOND READ! NG. (AFFECTS MULTIPLE BUSINESSES UTILIZING ONE (1) WATER METER) Alderman Hughes moved, seconded by Alderman Fletcher, that Ordinance be placed on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Hughes, Fletcher and Abdin. Aldermen: Lawson, Brooks, Wilson and Boyd voted nay. Motion received 4 affirmative votes and 4 negative votes. TIE VOTE DE- CLARED. Mayor Reid voted nay. r~OTION FAILED. FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: (SEE AGENDA MEETING MINUTES FOR DISCUSSION REGARDING NON-INSTALLATION OF SIDE- ~~ALKS IN NORTHLAKE SUBDIVISION. SAID REQUEST SPONSORED BY MAYOR REID ON FOR~1AL AGENDA IN RESPONSE TO PETITION FILED TO THIS EFFECT BY HOMEOWNERS AFFECTED. ALSO, SEE MINUTES OF COUNCIL MEETING UNDER 11 GENERAL 11 CATEGORY THAT COVER AFORE- MENTIONED MATTER) PARKS & RECREATION DEPARTMENT: SANITATION DEPARTMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 7, 1980 PAGE FIVE IV!ayor Re i d announ ce d t hat his request to advertise for bids/trash 1 oader, dump trash trailers plus mounting cost to mount loader on 1974 Ford Truck had been discussed in Agenda Meeting with council membership requesting more information be provided. He reported the information required would be compiled and request be placed back on agenda. PLANNING COMMISSION: (REZONING ORDINANCE #3-80--R-1 and R-lA to R-3) Mayo r Reid recogniz ed Mr . Dou g Wilkinson, de ve loper, Bellevue Sub di vision. Mr. Wilkinson stated the reason he was requesting rezoning of aforementioned deve 1 opment was the Jacksonvi 11 e Housing Authority was 1 ooki ng for p 1 a cement of 100 units of low-income housing, and they asked that said property be put up for consideration. He further stated that at first he didn't go along and then he changed his mind. He reminded membership property was presently zoned for single~family dwellings . Mayor Reid updated member- ship by stating that when item first came before the council in January the biggest question was the improvement of Northeastern Avenue and if it could handle the increased traffic that would be generated if aforementioned housing project was to be built. Mr. Wilkinson reported, in his estimation, that there wouldn't be any additional traffic generated with none of the dwellings facing said street. (Aforementioned ordinance failed on 1-17-80) Dedication of Northeastern Avenue was the next topic of discussion with no positive knowledge being expressed by city department heads that said street was dedicated to the city. ~1r. Wilkinson stated he would be willing to pay for his portion of the street improvements/300-400 feet. Mr. Robert Walker, resident of Heritage Park Subdivision, was recognized by Mayor Reid. Mr. Walker stated he had in his possession a petition signed by the residents on Northeastern requesting that membership deny request for rezoning citing bad condition of Northeastern Avenue. At this ti me , t wo questions .arose: (l) l ega lity of bringing back a rezoning ordinance t o council table before a y ea ~ h~d e l apsed (2) cost of improvements to Northea s tern. Addressing i tem (1) Ci t y Att or ney was requested to ascertain the legali ty of considering rezo ning or din ance and bring answer back at later date. Add re ssing item (2) Ci ty Engin eer was i nst ructed to draw up cost es- timates for improving Northeastern Avenue and see what property owners would be interested in participating in said project. GENERAL: ORDINA NCE NO. 573: (Ci ty Council Ordinance No . 6-80) 00030 "AN ORD I NAN CE REGUL ATIN G WRECKER CO IV!P ANIES WHI CH REC EIVE CALLS FROM THE JACKSON- VILLE POLICE DEPARTMENT, ADDING CHAPTER 5.32 OF THE JACKSONVILLE MUNICIPAL CODE, AND FOR OTHER PURPOSES" was introduced. Alderman Fletcher moved, seconded by Alderman Abdin, that Ordinance be placed on FIRST READING and Ordinance be amended to the effect that the firms who operate wrecker services shall pay to the City of Jacksonville annual privilege license fee, Section 5.32.010 "Requirements." ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher and Abdin. Motion received 8 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance, as amended, was read for FIRST TIME by Bertha Tipton, l•layor' s Secretary. [ CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 7, 1980 PAGE SIX Alderman Hughes moved, seconded by Alderman Boyd, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher and Abdin. Motion received 00031 8 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Abdin moved, seconded by Alderman Hughes, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher and Abdin. Motion received 8 affirmative votes and 0 negative votes. MOTION CARR I ED. Whereupon, Bertha Tipton, f'.layor 1 s Secretary, read the Ordinance for SECOND TIME. Alderman Abdin moved, seconded by Alderman Wilson, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher and Abdin. Motion received 8 affirmative votes and 0 negative votes. i~OTION CARR! ED. Whereupon, Bertha Tipton, Mayor 1 s Secretary, read the Ordi- nance for THIRD AND FINAL TIME. Alderman Fletcher moved, seconded by Alderman Abdin, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher and Abdin. Motion received 8 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Abdin, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughe,s Wilson, Boyd, Fletcher and Abdin. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 5 7 3 THIS 7TH DAY OF FEBRUARY, 1980. (DISCUSSED IN AGENDA MEETING) DEVIATION IN AGENDA: Mayor Reid skipped to the following item of business: RESOLUTION NUHBER 252-80; (City Council Reso 1 uti on No. 3-80) 11 RESOLUTION APPROVING APPLICATION FOR PRELHHNARY LOAN FOR LOW-RENT PUBLIC HOUSING 11 was introduced. (NOTE: REQUEST SUBMITTED BY JACKSONVILLE HOUSING AUTHORITY) Alderman Wilson moved, seconded by Alderman Abdin, to read Resolution No. 252-80. Approved by unanimous voice vote. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor 1 S Secretary, read the Resolution in its entirety. Alderman Hughes moved, seconded by Alderman Boyd, to approve and adopt Resolution No. 252-80, Approved by unanimous voice vote. MOTION CARRIED. RESOLUTION WAS APPROVED AND ADOPTED AND NUMBERED 2 5 2 - 8 0 THIS 7TH DAY OF FEBRUARY, 1980. NON-AGENDA:(STREET WORK FOR 1980) Mayor Reid announced he was planning to ask membership to discuss street work after council meeting adjourned, but bids were not due in until the following week. He further announced he would like the Street Committee to meet and then meet with full council on said subject. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 7, 1980 PAGE SEVEN DEVIATION IN AGENDA: ANNOUNCEMENT CATEGORY/TRIP TO WASHINGTON, D. C. DIS- CUSSED: Memb e r s hip next took up Item 16 c. on agenda concerning a trip to Wash- in gton planned by Arkansas Municipal League and National League of Cities, r~t a rc h 15th through the 18th. Some members voiced a question concerning how expenses would be covered in city budget. Mayor Reid stated travel expenses were taken care of in budget if any member wished to accompany him to Washington. NON-AGENDA: (SEWER PROBLEM: OAKHURST DR.) At this time, Roy Whaley, 1304 Oakhurst Drive, was recognized by Mayor Reid. Mr. Whaley reported he was experiencing drainage and sewer difficul- ties and needed assistance from the city. Council membership requested that he address his grievances to the Jacksonville Sewer Commission. He was then informed where and when said body regularly met. DEVIATION IN AGENDA: COOPERATION.AGREEMENT/BETWEEN LOCAL AUTHORITY AND MU NI CIPA LIT Y: (CON CER NING 11 5 UN I TS OF PU BLIC HOU SIN G) At this time, May or Re i d recognized spec i fic request of Mr. Robt. Boyd, representing Jacksonville Housing Authority. Mr. Boyd requested above referenced agreement that had been forwarded in formal agenda packet 00032 with Resolution adopted earlier i.n the meeting be acknowledged and approved. Whereupon, Alderman Wilson moved, seconded by Alderman Abdin, to approve Cooperation Agreement by and between the Jacksonville Housing Authority and the City of Jacksonville, Arkansas. Approved by unanimous voice vote. MOTION CARRIED. ~1r. Mickey Shenault, resident of Northlake Subdivision, was recognized by Mayor Reid. He requested information as to why non-installation of side- walks along East side of Ricky Raccoon Dr. from Northlake Dr. to Oneida had not been discussed in open session as it had been placed on published age nda. r·1a yor Re id expla i ne d sai d item was addresse d i n Pre-Council pro- ceed in gs as item of bu s ine ss was not f or act ion as he j ust wanted the co unc il 1 S in put. l ~a y or Re id the n repor t e d his decision to . install side- wa lk s had been uphe l d by counci l mem be r s hi p and sa i d de cision would stand . wi t h t he r easo n bei ng in t he long run i nsta ll ation of s idewalks would benefit the area. l~r. Shenault then addressed his grievances against installation of sidewalks in aforementioned area with one of them being present workmanship was bad with many s i dev.Ja 1 ks crumb 1 i ng and cracking. r~ayor Reid assured Mr. Shenault that poor workmanship problem would be checked on and council membership updated as to the outcome of said investigation. APPOINTMENTS: ANNOUNCEMENTS: 1. THE CITY HAS BEEN SERVED NOTICE OF A LAW SUIT IN REGARD TO PURCHASE OF POLICE VEHICLES (MAYOR REID) 2. FIRE & POLICE COMMITTEE MEMBER MEETING/7:00P.M., FEBRUARY 14, 1980, CITY HALL (MAYOR REID) 3. TRIP TO WASHINGTON, D. C. IS BEING PLANNED BY ARK. MUNY. LEAGUE AND NATL. LEAGUE OF CITIES REGARDING REVENUE SHARING AND HUD COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM RENEWAL MARCH 15TH THROUGH MARCH 18TH. PLEASE LET MAYOR REID KNOt~ BY NEXT COUNCIL MEETING IF YOU WOULD LIKE TO MAKE RESERVATION TO ATTEND .· 00007 r J CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 7, 1980 PAGE EIGHT 0003,] 4. HOLIDAY FOR CITY EMPLOYEES: GEORGE WASHINGTON•s BIRTHDAY/FEBRUARY 18, 1980 ADJOURNI'1ENT: Alderman Lawson moved, seconded by Alderman Wilson, to adjourn until the next regular scheduled meeting, February 21, 1980, MOTION CARRIED. Respectfully submitted, ~·~~~>(!~ ~·1rs. Nancy Jane G.erren, City Clerk CITY OF JACKSONVILLE, ARKANSAS /:~Aa-B-James .. Re1 ,~yor CITY OF JACKSONVILLE, ARKANSAS oonos CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA RffiUIAR CITY COUNCIL MEEI'ING (AGENDA MEEI'ING -7:00 P.M.) CONFERDiCE ROCM -POLICE & COURTS BLDG. (RffiULAR COUNCIL MEETING -7:30 P.M.) COURT RCOM -POLICE & COURI'S BLDG. 1. OPENI~ PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECI'ICN OF MINUTES: 5. CONSENT AGENDA: (POLICE DEP~) 6. WATER DEPARIMENT: 7. SEWER DEPAR'IMENT: 8 • FIRE DEPARI'MEN'll: 9. POLICE DEPAR'IMENT: 10. STREEI' DEPl\R'IMENT: 11. PAru<S & RECREATICN DEPI': 12. SANI~TION DEPARTMENT: 13. PLANNING COMMISSION: February 21, 1980 Regular Council Meeting-February 7, 1980 Regular Council Meeting~anuary 17, 1980 a. Monthly Report (Chief Shepherd) a. City Council Resolution #4-80: Sewer Camn. chair- man authorized to make application for grants (Mayor Reid) a. Request to accept bid: Electronic Breath Testing Device (Mayor Reid) b. Certificate Presentation: 'Ib Central Arkansas R.E.A.C.T, (Mayor Reid) a. Request to accept bid: Cement Pipe (Mayor Reid) b. Request to accept bid: H.M.A.C. (t-1ayor Reid) c. Request to accept bid: Slurry Seal {Mayor Reid) d. Request to accept bid: Street Striping (Mayor Reid) a. Request to adv. for bids: 1 trash loader; boom type, 16-ft.; 2 durop trash trailers, 18-ft., and mounting cost to mount loader on 1974 Ford truck {Mayor Reid) a. City Council Ordinance #7-80: Rezoning of Briarfield Subdivision, Sec. 3, Ph III, from R-3 to R-5, zero lotlines Cl':L'X COUNC;I:~ 0~ ~CKPONV~, ARI\ANEW> AGENDA February 21, 1980 (Continued) 00035 13. PlANNING CQMIITSSION: b. Preliminary/Final Plat: McKay Industrial Subdivision 14 . GENERAL: 15 . APPOIN'IMENTS : 16. ANNOONCEMENTS: ADJOURNMENI': c. Discussion: Bellevue Sul:xlivision rezoning ordinance and improvements to Northeastern Avenue (Alderman Fletcher) a. City Council Resolution #5-80: Act 9 Bond Issue/ A.G.L. Corporation (Mayor Reid) b. City Council Ordinance #8-80: Residential Housing Facilities Board: re: funds for mortgage financing of rental units for persons of law and moderate incanes (Mayor Reid) a. RESIDENTIAL HOOSIN3 FACILITIES POARD: Mr. Ardith Kellar to serve out Mr. Gaylon Boshear 's term in office: Term expires on October 24, 1982 (Mayor Reid) a. Ambulance Cornnittee will meet in the Office of the Mayor, 7:00 P.M., Tuesday, February 26, 1980 (Mayor Reid) b. Capital Improvement Carmi ttee will meet at the Ramada Inn, 12:00 Noon, Tuesday, February 26, 1980 (Mayor Reid) c. Public Hearing/Updating Jacskonville' s Master Street Plan/Conducted by Planning Commission: 8:00 P.M., Office of the Mayor, Monday, March 3, 1980 (Planning Conm. Secy.) CITY OF JACKSONVILLE, ARKANSAS REGUlAR CITY COUNCIL MEETING POLICE & COUR'l'S FACILITY -W. MAIN ST. FEBRUARY 21, 1980 0003G AGENDA MEID'l'NG -CCN::ERE~;E. RCCM ... POLICE & COURTS FACILITY (7:00 P.M. -7:25 P.M.) AlDERMAN lARRY WIT..SON PRESIDING 1. 2. 3. 4. MINUTES ITEM 7a. Agenda : (SEWER.TIEIPT) (RESOIDTION #4-80/SEWER COMM. CHAIRMAN AUTHORIZED 'IO MAKE APPLICAT ION FOR GRANT S) Mayor Reid withdrew above referenced Re solution for consideration. He reported it was urwecess ary at this time. J.!.~N:n. "',4_·1u.L 1....& u~c ~tJ J) ' o-vv y.-0 3 -I OJ ~ 0 ,(ll n-et-! 4.wy u ~ 5" ~-~ 0 . ( ' j • .o I l ~ ( ... .... I l . l l ~ e L...: - ITEM 9 a. Agend a : (POLICE DEPT) (BID/ELECTRONIC BREATH TESTING DEVICE ) Mayor Sald the b id (1 ) that came in was only $6 0 over approximate pro- jection and he recommended acceptance. ITEM 9b. Agenda : (POLICE DEPI') (R .E.A.C .T. CERTIFICATE PRESENTATION) Mayo r Reld reported that h e would present 5 walkie-talkies to above ref- erenced group along with framed Certificate of Appreciation. Said radios cost the city $39.00 a piece and they belong to the city, as re- ported by the mayor. ITEM lOb. Agenda : (STREET DEPT ) (BID/H .M.A.C.) Mayor Reid recarrmended accepting the bid suhni tted frcm Ben Hogan Co. because said firm had been lower on prices for smaller quantities than others presented, plus said firm was also low on an overall basis. In discussion it was brought out the Street Dept. revenues will have to came up with quite a bit of m::mey on the front end of the Highway- Dept. So. Redrrond Rd. project; thus, the fnnd would be short on revenues. Therefore, smaller tonnage anounts w::mld be necessary throughout 198 0. Progress on APT's 1979 wrk was discussed and Mayor Reid said he would send a letter to said firm requesting unfinished work be accomplished as soon as possible. Mayor Reid stated it was W.s opinion that the finn wuld finish work because they owed it to the city. Mayor Reid said the listing of priorities for 1980 street work had been finished with said listing to be presented to conncil members at next regular meeting along with drainage proposal. The council agreed to go alcng with the mayor 1 s suggestion of getting So. Hospital Dr. paving project started ;i.mnediately utilizing HMAC amounts to be awarded Ben Hogan Company for 1980 work. 5. ITEM 12a. Agenda : (SANITATION DEPI') (BID/TRASH WADER + EQPI') The condition of the 1974 Ford truck that would be u tilizioo for mounting purposes was discussed. Mayor Reid said the truck was in gocxl shape and Billy Gilmore reported the delivery time for items bid should not take over one month. 6. ITEM 13 c. Agenda : (PlANNING CC1-1MISSION) (BEILEVOE SUBDIVISION) Alderman Fletcher addressed above referenced item of business . He said it wa s his desire to br i ng rezoning ordinance back up for consideration once again . City Clerk. Gerren and Mayo r Reid both had copies of afore- mentioned defeated ordinance for council members' review and were avail- able for action if required during official session. 00001 CITY OF JACKSONVIIJ..E, ARKANSAS REGUlAR CITY COONCIL MEEI'ING FEBRUARY 21, 1980 00037 PAGE Titi10 7. ITE:r-1 14 a. AGENDA: (GENERAL) (CITY COUNCIL RES. #5-80: A0r 9 BOND ISSUE) It was announced by the nayor that above referenced Resolution contain- ing Memorandum of Intent was the first step in procuring an Act 9 Issue. City Clerk Gerren pointed out AIOC has to first review and approve re- quest by AGL finn, then a public hearing has to be set up by the city and an Ordinance adopted before finalizing project. ( $1 MILLICN PRINCIPAL) 8. ITEM 14 b. AGENDA: (GENERAL) (CITY COUNCIL ORD. #8-80: MORTGAGE FINANCING FOR LOW & MCDERATEJ INC01E LEVELS/RENTAL UNITS-RESIDENTIAL 1-IOUS:IN; IDARD) Mayor Reid reported short/long term financing would be provided for con- struction of new multi-family housing units and the Residential Housing Facilities Board's present powers to procure Sillne was not explicit in original ordinance adopted by the city. Respectfully submitted, i!hant~~Ci~ As G. &:P CITY OF JACKSONVILLE, ARKANSAS CITY OF JACKSONVILLE, ARKANSAS MINUTES REGULAR CITY COUNCIL MEETING -COURI' ROCM -POLICE & COURI'S FACILITY 7:30 P.M. -8:25 P.M. MAYOR JAMES G. REID PRESIDING The City Council of the City of Jacksonville, Arkansas, met in Regular Session on February 21, 1980, at the regular meeting place of the council. Mayor Reid called the meeting to order at 7:30 p.m. Alderman Lawson delivered the invoca- tion followed by Mayor Reid leading the standing audience in "Pledge of Alleg- iance." ROLL CALL: ATTENDANCE ROSTER: on ROLL CALL the following members were present: Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin and Keaton. Aldennan William- son was absent. Present: 9. Absent: 1. Quorum was declared. Others present: Mayor Reid; City Clerk Gerren; City Attorney Groce and Bertha Tipton~ Mayor's Secretary. PRESENTATION OF MINUTES: Mayor Reid presented the Minutes of Regular City Council Meeting, February 7, 1980, for study and later action. APPROVAL AND/OR CORRECTICN OF MINUTES: Alderman Hughes moved, seconded by Aldennan Wilson, of Regular City Coilllcil Meeting, January 17, 1980. voice vote. MOl' ION CARRIED. CONSENT AGENDA: to approve the Minutes Approved by unanimous Aldernan Hughes moved, seconded by Aldernan Wilson, to accept and file the Police Department's MJnthly Report as submitted by Chief Shepherd, reflect- ing 1, 046 total cases were brought before the Muny. Court during month of January, 1980, $38,103.42 collected in fines, forfeitures and miscellaneous payments, $901.35 collected in the Animal Control Dept., $1,591.26 collected under Emergency Services Division and 1 officer released fran duty, pending appeal with 2 officers hired during said month. ROLL CALL and the following 00002 CITY OF JACKSONVIlLE, ARKANSAS RffiUIAR CITY COUNCIL MEETING fEBRUARY 21, 1980 PAGE THREE voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Al:xlin and Keaton. Motion received 9 affirmative votes and 0 negative votes. MariON CARRIED. WATER DEPAR'IMENT: SEWER DEPAR'IMENT: 00038 City Council Resolqtio n Nmnber 4-80: "A RESOUJTION 'ID APPLY FOR A FEDERAL GRANT UNDER THE FEDERAL WATER POLLUTION CONTROL ACI' AMENIMENTS OF 1972 PUBLIC LAW 95-500, AND THE RULES AND RffiUIATIONS PURSUANT THERETO" was not introduced. l'layor Reid withdrew above referenced document for consideration. (DISCUSSED IN AGENDA MEETING) FIRE DEPAR'IMENT: GENERAL: (DEVIATICN IN AGENDA) Wi th app roval fran c ounc i l membership, Mayor Reid introduced the following item of business: RESOLUTION NUMBER 253-80: (City Council Resolution No. 5-80) "A RESOLUTION OF THE CITY COUNCIL OF Trill CITY OF JACI<SONVIIT.E AUTHORIZING THE EN'IRY INTO AN AGREEMENT 'ID ISSUE IDNDS FOR 'IHE PURPOSE OF SEXXJRING AND DE- VEIDPING INDUS'IRY WITHIN OR NEAR THE CITY" was introduced. Alderman Abdin rroved, seconded by Alderman Boyd, to :tead Resolution No. 253-80. Approved by unanirrous voice vote. Mal'IGJ CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Resolution only in its entirety. Aldennan Fletcher moved, seconded by Aldennan Abdin, to approve and adopt Resolution No. 253-80. Mayor Reid recc:xp1ized Messrs. Phillips, Goins and Stratton, representing AGL Corporation. They reported to membership action taken on aforementioned Resolu- tion would be the first step in securing long term financing. Said Jacksonville firm, they announced, would be contemplating an additi<bn to their rranufacturing capabilities over a five-year period involving 25,000 sq. ft. of added space with employment doubling and cost would amount to $1 Million. Further, it was reported public hearing would have to be set up, AIDC action taken and bonding ccmpany chosen before propos~d issuance of bonds becomes a reality. l'IE.yor Reid then called for voice vote. Approved by unanlinous voice vote. Mo- TICN CARRIED. RESOUJTION WAS APPROVED AND ADOPTED AND NUMBERED 2 5 3 - 8 0 THIS 21ST DAY OF FEBRUARY, 1980. (DISCUSSED IN AGENDA MEETING) POLICE DEPAR'IMENT: l'layor Reid introduced the following abstract of bids covering an electronic breath testing device: BIDDER: CMI, INC. HUGH INST. CO. FARRIORS, INC. AMOUNT: ($) 2,060.00 NO BID RECEIVED NO BID RECEIVED Aldennan Abdin moved, seconded by Alderman Boyd, to accept bid received fran 00003 J CITY OF JACKSONVIlLE, ARKANSAS REX;UIAR CITY COUNCIL MEETI~ FEBRUARY 21, 1980 00039 PAGE FCXJR CMI, Inc. , in the amount of $2, 060. 00. Approved by unanimous voice vote. MO- TION CARRIED. (NOI'E: FUNDING: GENERAL FUND -BID INCLUDES 100 MOUTHPIECES AND EVIDENCE CARDS) A representative fran Central Arkansas R.E.A.C.T. team came forward and was presented a Certificate of Honor . Mayor Reid stated the camnendation was being given for the many h :mrs of volunteer work said group provid e s the canrnuni ty in conjunction with Police Department endeavors. Mayor Reid then presented the representative with same two-way radios. (DISCUSSED IN AGENDA MEETIN;) STREEI' DEPARTMENT: Al der:ID3.n Wi l son moved , seconded by Alderman Boyd, to accept low bids on the following bids received by the city: wsrni~Ioo: BIDDrn: -=cEMENT=-=~~P=IP::-:E=-,~'IG=Rc=--, -CHccrAW CULVER!' ($) AMOUNT ($) TTL 6-FT. LENGTHS 12" TRGC 15" TRGC 18" TRGC 24" TRGC CEMENT PIPE, TRGC, 6-FT. LENGTHS 12" TRGC 15" TRGC 18" TRGC 24" TRGC *IDW BIDDER DESCRI~ION: H.M.A.C./LD IN PLACE H.M.A.C ./W IN PLACE HYDRO COODUIT CORPORATION BIDDrn: API' CONSTRUCTION a::MPANY 100-200 TeNS 200-500 TONS 500-1,000 TONS 1,000-2,000 TONS 2,000-4,000 TONS OVER 4, 000 TONS HICKEY CONSTRUCI'IOO CCMPANY 100-200 TONS 200-500 TONS 500-1,000 TONS 1,000-2,000 TONS 2,000-4,000 TONS OVER 4,000 TONS *PRICE GOOD FOR 60 DAYS ONLY DUE TO MATERIAL COST SUBJECT TO CHANGE H.M.A.C./ID IN PlACE HCGAN CONSTRUCTION Cll1PANY 100-200 TONS 200-500 TONS ($) 4.80 FT. 5.75 FT. 6.90 FT. 10.70FT. 28.15 4.11 FT. 4.90 FT. 5.89 FT. 9. 08 FT. 2"3.98 AMOONT 26.75 24.75 24.00 23.50 23.50 23.50 146.00 31.45 30.45 29.95 29.95 29.95 29.45 181.20 25.20 24.31 28.15 23.98* ($) TTL 146.00 181.20* 00004 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEFI'ING FEBRUARY 21, 1980 00040 PAGE FIVE DESCRIPTION: BIDDER: ($) N-DUNT ($) TrL ~==~~======~======~~~--H.M.A.C./LD IN P~CE HOGAN CONSTRUCTION COMPANY-cont'd. **LCW BIDDER H.M.A.C./ID IN P~CE 500-1,000 TCNS 1,000-2,000 TONS 2,000-4,000 TONS OVER 4, 000 TONS FRESHOUR CONSTR. 100-200 TONS 200-500 TONS 500-1,000 TONS 1,000-2,000 TONS 2,000-4,000 TONS OVER 4, 000 TONS COMPANY 23.84 23.84 23.84 23.84 144.87 39.27 31.95 29.03 28.38 28.38 28.38 144.87** 185.39 185.39 - - ---- --- ------------ -- -- - --- - --- -- -- ----- DESCRIPI'ION: BIDDER: ($) AM)UNT ($) TrL SLURRY SEAL BEN HOGAN CONST. CCMPANY 20,000-100,000 SQ YDS. 0.741 SY 100,000-150,000 SQ YDS. 0.741 SY OVER 150,000 SQ YDS. 0.741 SY 2.223 2.223 SIIJRRY SEAL B.A.S.S. INC. 20,000-100,000 SQ. YDS. .61 SY 100,000-150,000 SQ. YDS. .59 SY OVER 150,000 SQ. YDS. .57 SY 1.77 1.77*** ***WiJ BIDDER DESCRIPI'ION: BIDDER: ($) AMJUNT ($) TI'L SLURRY SEAL FRESHOUR CONsr. COMPANY NO BID RECEIVED DESCRIPI'ION: BIDDER: ~~~====~===-------------APPROXIMATEILY 50,000 L. S .E. CORPORATION ($) AM)UNT ($) TI'L NO BID REX:EIVED FEET OF STREEI' STRIP- ING PER ST. OF ARK. SPEX:S. APPROXIMA'IELY 50 , 0 00 T . C • S . OF ARKANSAS FEET OF STREEI' STRIP- ING PER ST. OF ARK. SPEX:S. APPROXIMATELY 50, 000 HILL 1 S CORroRATION FEEl' OF STREEIT STRIP- ING PER ST. CF ARK. SPEX:S. ****r.t:J;:.J BIDDER APPROXIMATELY 50,000 · ARK~ CULVERT & SUPPLY FEEl' OF STREEIT STRIP---------- ING PER ST OF ARK. SPEX:S. NO BID RECEIVED 0.10 Lin Ft. 5,000.00 5,000.00**** Cont. Line 0 .12 L/F Skip Line 0.10 L/F Detl. Work 1. 00 Sq/Ft. ($1,000, min. move-in) 00005 -- - ------ --- -- - --- ----- - - ------ --- -~ ------- [ I CITY OF JACKSONVILLE, ARKANSAS REGUlAR CITY COUNCIL .MEEI';m:; FEBRUARY 21, 1980 PAGE SIX Discussion ensued conce;rning Agenda meeting proceedings Cl,ealing with accept- ing low 'bid for HMAC work suhnitted py l3en Hogq.n Company, Mayor Reid updated audience on council action in aforementioned meeting covering the fact the city would be ordering smaller amounts of HMAC to be laid during 1980 due to the fact Street Dept. funds would be sanewhat curtailed and lower at times because the So. Redmond Rd. project would lower said fund early in the year. 000 :1 He said everyone agreed during pre-council proceedings to accept aforementci...oned low bid. Mayor Reid then called for voice vote on Motion on the table. Approved by unan.irrous voice vote. MOI'ION CARRIED. (NOIE: FUNDING: CEMENT PIPE; HMAC; SLURRY SEAL AND STREEI' STRIPING/STREET DEPT. FUNDS) PARKS & RECRFATICN DEPT: SANITATION DEPAR'IMENT: Alderman Abdin moved, seconded by Alderman Hughes, to advertise for bids for 1 trash loader; boan type, 16-ft.; 2 dump trash trailers, 18-ft., and mounting cost to mount leader on 197 4 Ford Truck. Approved by unanimous voice vote. MO- TION CARRIED. (DISCUSSED IN AGENDA MEETING) PLANNING CCMMISSION: ORDINANCE NUMBER 574: (City Council Ordinance No. 7-80) "AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSONVILLE, ARK- ANSAS; AMENDING ORDINANCE NOS. 213 AND 238 OF THE CITY OF JACKSONVIlLE, ARKANSAS; DED.ARING AN H1ERGENCY AND FOR OTHER PURPOSES (GENERAL · I.£0\TION: BRIARFIEID SUBDIVISION, SOC. 3 , PH III, BEIWEEN' CORBIN & GRACE STS. , ON lOOP ROAD: FRCM R-3 'IO R-5 ZERO LCfi'LINE DEVEIDPMENT)" was intrcxiuced. Aldenmn Fletcher moved, seconded by Aldenmn Abdin, that Ot'dinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Law- son, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin and Keaton. Motion received 9 affirmative votes and 0 negative votes. MariON CARRIED. Ordinance read for FIRST TThlE by Bertha Tipton, Mayor's Secretary. Alde:r:man Abdin moved, seconded by Aldenmn Hughes, that Ordinance be accepted on FIRST RF.ADING. ROLL CALL and the follCMing voted aye, Aldermen: Knight, lawson, Brooks, Hughes, \\Tilson, Boyd, Fletcher, Abdin and Keaton. Motion received 9 affinnative votes and 0 negative votes. !YDTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alde:r:man Fletcher moved, seconded by Alderman Keaton, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Alde:rmen: I<night, Lawson, Brooks, Hughes, Wilson, Boyc;'i, Fletcher, Abdin and Keaton. !-btion received 9 affinrative votes and 0 negative votes. MariON CARRIED. Whereupon, Bertha Tipton, Mayor 's Secretary, read the Ordinance for SOCCND TThlE. Alderman Fletcher moved, seconded by Alderman Hughes, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin and Keaton. Motion received 9 affinna.ti ve votes and 0 negative votes. MOI'IQ\l' CARRIED. Whereupon, Bert:ha Tipton, Mayor's Secretary, read the Ordinance for THIRD AND FTNAL TIME. Aldenmn Fletcher moved, seconded bY Aldenran Abdin, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldennen: Knight, lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin and Keaton. Motion received 9 affi:r:mative votes and 0 negative votes. MOI'ION CARRIED. 0 000 6 ORDINANCE APPROVED AND ADOPTED AND NUMBERED 5 7 4 THIS 21ST DAY OF' FEBRUARY, 1980. (NC>TE: EMER.~CY ClAUSE NOI' AFFIXED. ORDINANCE EFFECTIVE 21ST DA"Y OF l'Yli'-\K:Hr 1980 ) CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING FEBRUARY 21, 1980 PAGE SEVEN' 00042 Aldernan lawson moved, seconded by Alderrran Wilson, to approve Preliminary 1 Final Plat, McKay Industrial Sul::xlivision. Approved by unanimous voice vote. MariON CARRIED. Alde:rman Abdin voiced his opinion at this time concerning Preliminary Plats not bein:J brought before the City Council. He said he thought the membership should vote on said matters and not leave said plat(s) to the discretion of the Planning Commission. Mayor Reid suggested the Planning Commission address this subject. Alderman Fletcher next brought up the matter of rezoning of Bellevue Sub- division. Said rezoning ordinance had been defeated by City Council on 1-17-1980. He cited three instances where he felt the developer, Mr. Doug Wilkinson, had not been treated fairly. Mr. Wilkinson was present throughout discussion as well as resident of Heritage Park Subdivision, Mr. Robert Walker. City Attorney Groce quoted section of Chapt. 18 of Municipal Code that, in his interpretation, disallowed rezoning ordinance to be brought back to council table for one year's time. Mayor Reid ruled matter could not be legally considered at this time. (DISCUSSED IN AGENDA MEETING) GENERAL: ORDINANCE NUMBER 575: (City Council Ordinance No. 8-80) "AN ORDINANCE AMENDING S:OCTION l AND S:OCTIOO 4 OF ORDINANCE NO. 516 OF 1978; D:OCIARING AN EMERGENCY; AND FOR arHER PURPOSES , (REGARDING RESIDENTIAL HOUSING FACILITIES BCNID) " was introduced. Alderman Hughes moved, seconded by Alderman Wilson, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldennen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin and Keaton. Motion received 9 affirmative votes and 0 negative votes. MariON CARRIED. Ordinance read for FIRST TIME by Bertha Tipton, Mayor's Secretary. Aldernan Fletcher moved, seconded by Alderman Wilson,. that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, raw- son, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin and Keaton. Motion received 9 affirmative votes and 0 negative votes. MOI'ICN CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Fletcher moved, seconded by Alderman Wilson, to suspend the rules and place the Ordinance on S:OCOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin and Keaton. Motion received 9 affimative votes and 0 negative votes. MariON CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for S:OCOND TIME. Alde:rm:m Fletcher moved, seconded by Alderman Abdin, to further suspend the rules and place the Ordinance on THIRD AND FINAL READ INS. ROLL CALL and the following voted aye, Aldennen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Ab- din and Keaton. Motion received 9 affimative votes and 0 negative votes. MOI'ION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for THIRD AND FINAL TTIIJE. Alde:rm:m Fletcher moved, seconded by Aldennan Hughes, that Ordinance be APPROVED AND AOOPI'ED. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin and Keaton. Motion received 9 ~ affinnative votes and 0 negative votes. MarieN CARRIED. 0000, 'I ORDINANCE APPROVED AND ADOPTED AND NUMBERED 5 7 5 THIS 21ST DAY OF FEBRUARY, 1980. (NarE: EMERGENCY ClAUSE Nor AFFIXED. ORDINANCE EFFECTIVE 21ST DAY OF MARCH, 1980.) J APPOIN'IMENI'S : CITY OF JACKSONVILLE, ARKANSAS RffiULAR CITY COUNCIL MEEI'I~ FEBRUARY 21, 1980 PAGE EIGHT Alderman Wilson :rroved, seconded by Alderrran Boyd, to a pprove the appoint- ment of Mr. Ardith Kellar to serve out Mr. Gaylon Boshear's tenn on the Residential Housing Facilities Board, with tenn expiring on Oct. 24, 1982. Approv ed by unani:rrous voice vote. MariON CARRIED. Aldernan Fletcher inquired how many sirens the city had yet to acquire and the mayor replied one siren was left to purchase. ANNOUNCEMENTS: 1. AMBUlANCE CCMvli'ITEE WILL MEET IN 'IHE OFFICE CF THE MAYOR, 7:00 P.M., TUESDAY, FEBRUARY 26, 1980 (MAYOR REID) 2 . CAPITAL IMPROVEMENT CCM1ITTEE WILL MEEI' AT RAMADA INN I 12: 00 NOON I TUESDAY I F EBRUARY 26 I 1980 (MAYOR REID) 3. PUBLIC HEARING/UPDATING JACKSONVIlLE 1 S MASTER STREET PIAN/CONDUCI'ED BY PLANNING CQ\1MISSION: 8:00 P.M., OFFICE OF THE MAYOR, MONDAY, MARCH 3, 1980 (PLANNING CCMMISSION SOCRETARY) ADJCVRNMENT: 00043 Alderman Fletcher moved, seconded by Aldennan Abdin, to adjourn until next Regular scheduled meeting, March 6, 1980. Approved by unani:rrous voice vote. MOI'ICN CARRIED. Respectfully suJ:::mi tted, 00008 00044 CITY COUNCIL OF JACKSONVILLE, ARKANSAS A G E N D A REGULAR CITY COUNCIL MEETING (AGENDA MEETING-7:00P.M.) CONFERENCE ROOM -POLICE & COURTS BLDG. (REGULAR COUNCIL MEETING -7:30P.M.) COURT ROOM -POLICE & COURTS BLDG. March 6, 1980 1. OPENING PRAYER: 2 . ROLL CALL: 3 . PRESENTATION OF MINUTES: Regular Council Meeting-February 21, 1980 4 . APPROVAL AND/OR CORRECTION OF MINUTES: Regular Council Meeting-February 7, 1980 5. CONSENT AGENDA: (FIRE DEPT) (FIRE DEPT) 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & RECREATION DEPT: 12 . SANITATION DEPARTMENT: 13 . PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS : ADJOURNMENT: a. Monthly Report (Chief Schmitt) b. Outside city limit fire protection application approved by Chief Schmitt: L. M. or Margaret Dickie, 8613 Jckvl. Highway, N.L.R. (Mayor Reid) a. Request to accept bid; one-ton truck with service body & mounted aerial bucket (Mayor Reid) b. Drainage Proposal for 1980 (Mayor Reid) c. Street Work Proposal for 1980 (Mayor ReidT a. Planning Commission Minutes: Regular Meeting held on February 11, 1980 b. City Council Ord. #9-80: Classification of mini-warehouses in zoning r e gulations a. Reminder: Bobby D. Hughes and Ben Traylor/Civil Service Commission members/terms expire on 4-1-1980, Vacancies will be voted on at next council meeting, 3-20-80 (Mayor Reid) 00045 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING PODICE & COURTS FACILITY -W. MAIN STREET MARCH 6, 1980 AGENDA MEETING -CONFERENCE ROOM -POLICE & COURTS FACILITY (7:01P.M.-7:15P.M.) ALDERMAN LARRY WILSON PRESIDING M I N U T E S 1. ITEM 5 b. Agenda: (CONSENT AGENDA) (OUTSIDE CITY LIMIT FIRE PROTECTION) City Clerk Gerren reported outside city limit fire protection request submitted by L. M. or Margaret Dickie, 8613 Jacksonville Highway, No. Little Rock, had been withdrawn by said petitioner. 2. ITEM 10 a. Agenda: (STREET DEPT) (BID/ONE-TON TRUCK -AERIAL MOUNTED BUCKET) Street Supt. Martin reported above referenced equipment was in the budget and he would like to purchase said piece of equipment that had a 16-ft. side reach. After reviewing bid tabulation sheet forwarded with Agenda packet and discovering no bid submitted met specifications, it was the unanimous consensus of opinion to award bid to U.E.C. Equipment Company -$18,782.05. (Alternate bid submitted: Used vehicle (demonstrator) with immediate dely.) 3, ITEM 10 b. Agenda: (STREET DEPT) (1980 DRAINAGE PROPOSAL) Membership reviewed Resume-Data Sheet forwarded with Agenda packet. Alderman Keaton reported the Street/Drainage Committee had met and recommended that the city negotiate with Mo.-Pac RR to enlarge drainage opening under rail- road located down-stream from Stonewall Sub. Also, they recommended that the drainage ditch east of Loop Road that leads from sewer ponds be dredged out to connect with existing drainage opening in adjacent area. General consensus of opinion reached was both are excellent proposals and it wouldn't be realistic to proceed with one project without doing the other. 4. ITEM 10 c. Agenda: (STREET WORK PROPOSAL FOR 1980) The slurry sea l , hot-mix overlay and curb a n d gu tter program as $Ubmit.ted in Agenda packet was reviewed, Membership agreed to place Gibson Court in the top 10 of priority listing versus place No. 47 on said list of streets to be resurfaced. Respectfully submitted, ~·1/tuJ&.tJM!b J~ ~-~ Mr s . Nancy Jane ~r ren, City Clerk -~ G .Reld/ ~yor CITY OF JACKSONVILLE, ARKANSAS CITY OF JACKSONVILLE, ARKANSAS 00001 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 6 :,, 1980 PAGE TWO MINUTES REGULAR CITY COUNCIL MEETING -COURT ROOM -POLICE & COURTS FACILITY 7:30P.M. -7:45P.M. MAYOR JAMES G. REID PRESIDING The City Council of the City of Jacksonville, Arkansas, met in Regular Session, March 6, 1980, at the regular meeting place of the council. Mayor Reid called the meeting to order at 7:30p.m. He then delivered the invocation and led the standing audience in "Pledge of Allegiance." ROLL CALL: ATTENDANCE ROSTER: 00046 On ROLL CALL the following members were present: Aldermen: Knight, Lawson, Brooks, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Alderman Hughes was absent on ROLL CALL but arrived late in the meeting. PRESENT: 9. ABSENT: 1. Quorum was declared. Others present: Mayor Reid; City Clerk Gerren; Mayor Reid announced that City Attorney Groce was ill and unable to be present and Bertha Tipton, Mayor's Secretary. PRESENTATION OF MINUTES: Mayor Reid presented the Minutes of Regular City Council Meeting, February 21, 1980, for study and later action. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Wilson moved, seconded by Alderman Abdin, to approve the Minutes of Reg- ular City Council Meeting, February 7, 1980. Approved by unanimous voice vote. MOTION CARRIED. CONSENT AGENDA: Alderman Wilson moved, seconded by Alderman Abdin, to approve and accept Chief Schmitt's Monthly Report for the Jacksonville Fire Department, reflecting the de- partment responded to a total of 43 alarms during the month of February, with an estimated fire loss of $11,325,00 during said month. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Mayor Reid announced an application for outside city limit fire protection submitted by L. M. or Margaret Dickie, 8613 Jacksonville Highway, N.L.R., had been withdrawn by petitioner. (DISCUSSED IN AGENDA MEETING) WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMEN'J': POLICE DEPARTMENT: STREET DEPARTMENT: Mayor Reid submitted the following bid tabulation sheet covering bids received for one: one-ton truck with service body and mounted aerial bucket: ()0002 l BIDDER: Dealers Truck Equipment Company CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 6, 1980 PAGE THREE AMOUNT: ($) 15,974.03 (EXCEPTIONS) l. GVW is 10,500 (+) 2. side reach is 14-ft. (spec. (AF32 Armlift unit on a new 1980 D400 Dodge Truck) + 479.22 tax is for 16-ft. (-) (Spec. are 3. 2 6-volts batteries. for 12 volts) 4. Bucket leveling per spec. 5. of Knapheide is not hydraulic self Has a Powers Body in lieu Ea s l ey Equipme n t Compan:t. (SHV-28 Versalift (EXCEPTIONS) l. Bucket is not a new 1980 C-30 hydraulic per specs. 2. Body is a Koenig Chevrolet) in lieu of Knapheide UEC Equipment Company (JG32-l6 Skyjacker on (EXCEPTIONS) l. Has a 60 Amp a new 1980 F350 Ford alternator in lieu of a min. 61 (less 10%=$1,308.60) Amps per specs. NOTE: ALTERNATE BID SUBMITTED AS OUTLINED BELOW: UEC Equipment Company (alternate bid) 16,453.25 TTL. on 18,338.12 + 550.14 tax 18,888.26 TTL. 19,172.40 + 575.17 tax 19,747.57 TTL. 20,919.46 000 7 (EXCEPTIONS) l. 2 6-volts batteries (Same unit mounted on 2,684.46 (DEMO Discount) in lieu of 12 volt USED 1980 C-30 Chevy. Mileage on 12 Feb was 1,257 with an estimated usage of 2,500 for next 45-60 days)_ + 18,235.00 547,05 tax 18,782,05 TTL, Alderman Abdin moved, seconded by Alderman Boyd, to accept the bid received from UEC Equipment Company, in the amount of $18,782.05. Approved by unanimous voice vote, MOTION CARRIED. (DISCUSSED IN AGENDA MEETING) NOTE: FUNDING/STREET DEPT. Alderman Abdin moved, seconded by Alderman Knight, to advertise for bids on drainage drag line work and authorize the mayor to negotiate with Mo-Pac RR to enlarge an inlet under the railroad track down-stream from Stonewall. On a voice vote, Aldermen: Knight, Lawson, Brooks, Boyd, Fletcher, Abdin, Keaton and Williamson voted aye. Alderman Wilson abstained from voting because of conflict reported to City Clerk Gerren. MOTION CARRIED. (DISCUSSED IN AGENDA MEETING) Alderman Hughes arrived at this time. Alderman Boyd moved, seconded by Alderman Keaton, to go along with the 1980 Slurry Seal Program as submitted with Agenda '!'•. go as far as the city can with Hot Mix Program and advertise for bids for curb and gutter. Approved by unanimous voice vote. MOTION CARRIED. (DISCUSSED IN AGENDA MEETING) PARKS & RECREATION DEPARTMENT: SANITATION DEPARTMENT: 00003 PLANNING COMMISSION: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 6, 1980 PAGE FOUR Mayor Reid presented the Minutes of Planning Commission Regular Meeting held on February ll, 1980. ORDINANCE NUMBER 576: (City Council Ordinance No. 9-80) 00048 "AN ORDINANCE REGULATING THE LOCATIONS OF MINI-WAREHOUSES IN THE CITY OF JACK- SONVILLE, AMENDING ORDINANCE 213 AND AMENDING SECTIONS 18.48.020, 18.52.020, 18.56.020, AND 18.60.020 OF THE MUNICIPAL CODE OF JACKSONVILLE, AND FOR OTHER PURPOSES" was introduced. (MINI-WAREHOUSES ALLOWED IN C-3, C-4: M-1 & M-2 ZONES) Alderman Hughes moved, seconded by Alderman Wilson, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. 'Motion re- ceived 10 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Bertha Tipton, Mayor's Secretary. Alderman Hughes moved, seconded by Alderman Fletcher, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Law- son, Brooks, Hughe9, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson, Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Fletcher moved, seconded by Alderman Wilson, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes, MO- TION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for SECOND TIME. Alderman Hughes moved, seconded by Alderman Abdin, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Ab- din, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for THIRD AND FINAL TIME. Alderman Fletcher moved, seconded by Alderman Abdin, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson, Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 5 7 6 THIS 6TH DAY OF MARCH, 1980, (NOTE: EMERGENCY CLAUSE NOT AFFIXED. ORDINANCE EFFECTIVE 6TH DAY OF APRIL, 1980.) GENERAL: APPOINTMENTS: Mayor Reid reminded membership that Bobby D. Hughes and Ben Traylor would have their terms expire on 4-1-1980 and vacancies would be voted on at the next council meeting scheduled for 3-20-80, (Civil Service Commission) ANNOUNCEMENTS: ADJOURNMENT: Alderman Wilson moved, seconded by Alderman Abdin, to adjourn until the next Regular Meeting scheduled for March 20, 1980. Approved by unanimous voice vote. MOTION CARRIED. 00004 Respectfully submitted, CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL ME~TING MARCH 6, 1980 PAGE FIVE 0004 oooo CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA oona::o REGULAR CITY COUNCIL MEETING MEETING SCHEDULE 7:00 7:30 7:45 P.M. P.M. P.M. AGENDA MEETING -CONFERENCE ROOM -POLICE & COURTS BUILDING -JACKSONVILLE REGULAR MEETING -COURT ROOM -POLICE & COURTS BUILDING -JACKSONVILLE PUBLIC HEARING -CDBG PROGRESS & PERFORMANCE/SO. JCKVL. PROJECT (SEWER) POLICE & COURTS BUILDING -JACKSONVILLE 8:00 P.M. PUBLIC HEARING -CDBG/SUNNYSIDE ADDITION/THREE-YEAR FUNDING PROGRAM/ MULTIPLE IMPROVEMENT PROJECT -POLICE & COURTS BUILDING -JACKSONVILLE MARCH 20, 1980 1. OPENING PRAYER: 2 . ROLL CALL: 3. PRESENTATION OF MINUTES: Regular City Council Meeting -March 6, 1980 4. APPROVAL AND/OR CORRECTION OF MINUTES: Regular City Council Meeting -February 21, 1980 5. CONSENT AGENDA: (POLICE DEPT) (STREET DEPT) 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & RECREATION DEPT: 12. SANITATION DEPARTMENT: 13. PLANNING COMMISSION: 14. GENERAL: a. Monthly Report (Chief Shepherd) b. Monthly Report (Supt. Robt. Martin) a. City Council Ord. #10-80: Regulating water and sewer billing procedures (Mayor Reid) a . Request to accept bid: trash loader/two trailers (Mayor Reid) a . City Council Ord. #11-80: Rezoning Lambs Sub. #2, Lot #16 from R-2 to C-3 b. City Council O~d. #12-80: Rezoning 1.32 acres/ Highway 161 No. from R-1 to C-1 c. City Council Ord. #13-80: Rezoning w. Jckvl. Sub. #1, Lot #74 from R-3 to C-1 a . Request to advertise for bids/tulip bulbs 1980-1981 annual order (Mayor Reid) b. City Council Res. #6-80: SPOA opposing multi- family housing development/Stonewall Subdivision (Alderman Wilson) 15. APPOINTMENTS: 16. ANNOUNCEMENTS : ADJOURNMENT: J 00 51. CITY COUNCIL OF JACKSONVILLE, ARKANSAS A G E N D A March 20, 1980 (Continued) a. 1. Civil Service Commission: RE-APPOINTMENT: Mr. Ben Traylor (Alderman Abdin) b. 2. Civil Service Commission: APPOINTMENT: Replacing Mr. Bobby D. Hughes -Mr. Ron Mills (Alderman Keaton) NOTE -BOTH TERMS EXPIRE 4-1-1986 c. Sewer Commission: Dr. Albert Sidwell: RE- APPOINTMENT: (Term expires 4-20-1985) 1. The Capital Improvements Committee will meet Tuesday, March 25, 1980, 12:00 Noon, Ramada Inn (Mayor Reid) CITY OF JACKSONVILLE, ARKANSAS ()(){)!)~ REGULAR CITY COUNCIL MEETING POLICE & COURTS FACILITY ~ W, MAIN STREET ·MAR,Cti' 2 0 I 1980 AGENDA MEETING -CONFERENCE ROOM -POLICE & COURTS FACILITY (7:00 P.M. -7:28P.M.) ALDERMAN LARRY WILSON PRESIDING M I N U T E S 1. ITEM: TWO PUBLIC HEARINGS/7:30P.M. AND 7:45P.M. Mayor Reid reported that more input · will be obtained by the city for public hearings that are required by funding agencies if they are held in conjunction with City Council meetings. Membership agreed this practice was practical and useful to continue doing same. 2. ITEM 12 a. Agenda: (SANITATION DEPT) (BIDS: TRASH LOADER/TRAILERS) It was the mayor's suggestion that the membership accept bids on only one (1) trailer because bid received for above referenced items carne in over estimated expenditure amount. Further, he reported the city could save approximately $8,000.00 by utilizing just the trash loader and one trailer. Sanitation Supt. Gilmore agreed with this recommenda- tion as he went along with the mayor's feelings the entire bid would strain the budget for 1980 and possibly in 1981 the budget could stand another trailer. M:ernbersh;tp agreed with the mayor's recommedat.ion, 3. ITEM 13 Agenda:abc(PLANNING COMMISSION) (REZONING ORDINANCES) Agenda packet revealed all rezoning requests (3) had been approved by Planning Commission. Alderman Abdin stated he wished to abstain on rezoning 1.32 acres/Highway 161 North, from R-1 to C-1 because of conflict. Heavy, congested traffic cond~tions on Highway 161 was briefly covered. City Eng. Smith reported the Master Street Plan de- picts said highway being four-laned, but so far the Highway Dept. has refused to signal or widen the highway. Membership requested City Eng. Smith to place traffic counter on Marshall Rd. and Braden Street intersection and on Martin Street and Highway 161. 4. ITEM 14 a. (GENERAL) (ADV. FOR BIDS/TULIP BULBS, 1980-81 ANNUAL ORDER) General consensus reached during discussion was to not order $2,500.00 worth of bulbs. Alderman Lawson offered to make this recommendation in official session. 5. ITEM 14 b. (GENERAL) (CITY COUNC1L RESOLUTION #6-80) Sponsor, Alderman Wilson, stated the builder of Kings Courts Apartments would be in attendance in official session along with legal counsel to explain the planned new apartment complex in Stonewall Subdivision. Fi- nancing of said units was discussed as 20 of the 100 units would be subsidized by H.U.D. for low to moderate income families. Discussion ensued as to the matter of H.U.D. not participating in future funding in the city if the City Council disapproved of apartment complex being built in aforementioned area. Some aldermen felt the original developer of Stonewall Subdivision would not be doing what they were supposed to do as advertised materials showed garden apartments only. 6. NON-AGENDA ITEM: (ONE-WAY SIGN -MAIN & JEFF DAVIS) City Eng. Smith stated 8 accidents had occurred at above referenced area, hence the placement of traffic sign at intersection in order to cheaply and effectively hold down traffic congestion. Final consensus of opinion, after the mayor and membership discussed solution, was to take down "DO NOT ENTER" sign and leave standing "NO LEFT TURN "/traffic traveling West on Main Street. 00001 J CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETINGS MARCH 20, 1980 00053 7. PAGE TWO NON-AGENDA ITEM: (JACKSONVILLE SHOPPING CENTER TRAFFIC CONDITIONS) It was announced that the Chief of Police and City Engineer visited with shopping center representative, Mr. Kenneth "Pat" Wilson of First Jackson- ville Bank. The City Eng. reported Mr. Wilson was receptive to the city placing speed limit signs in said shopping center. Mayor Reid stated a formal written request would be in order; therefore, Alderman Abdin said he would check on this recommendation with the shopping center corp- oration in order for city to enter into traffic control system on private property. Respectfully submitted, flk . '1/~ ~,_ ~ ~---A.£?7 Mrs. Nanc ~ ~en, City Clerk ~ames G. Re id, M~ CITY OF JACKSONVILLE, ARKANSAS CITY OF JACKSONVILLE, ARKANSAS M I N U T E S REGULAR CITY COUNCIL MEETING -COURT ROOM -POLICE & COURTS FACILITY 7:30P.M. -9:50P.M. MAYOR JAMES G. REID PRESIDING The City Council of the City of Jacksonville, Arkansas, met in Regular Session on March 20, 1980, at the regular meeting place of the council. Mayor Reid called the meeting to order at 7:30p.m. Alderman Lawson delivered the in- vocation followed by Mayor Reid leading the standing audience in "Pledge of Allegiance." ROLL CALL: ATTENDANCE ROSTER: OPENING REMARKS: In opening remarks, Mayor Reid stated two public hearings would be held dur- ing proceedings, one at 7:45p.m., and the other at 8:00p.m., with meeting being interrupted for said purpose. On ROLL CALL the following members were present: Aldermen: Knight, Lawson, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Alderman Brooks was absent. (Mayor Reid stated Alderman Brooks had reported a conflict) PRESENT: 9. ABSENT: 1. Quorum was declared. Others in attendance: Mayor Reid; City Clerk Gerren; City Attorney Groce and Deputy Clerk, Debbie Stout. PRESENTATION OF MINUTES: Mayor Reid presented the Minutes of Regular City Council Meeting, March 6, 1980, for study and later action. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Abdin moved, seconded by Alderman Boyd, to approve the Minutes of Reg- ular City Council Meeting, February 21, 1980. Approved by unanimous voice vote. MOTION CARRIED. CONSENT AGENDA: Alderman Fletcher moved, seconded by Alderman Abdin, to accept and file Police Chief Shepherd's monthly report/645 cases brought before the Municipal Court during February, $28,257.47 collected for fines, forfeitures and miscellaneous payments, $476.50 collected in Animal Control Division and $2,047.52 collected under Emergency Services Division. ROLL CALL and the following voted aye, C.0 .r!~Q? 0 ''", .... CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 20, 1980 00054 PAGE THREE Aldermen: Knight, Lawson, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Fletcher moved, seconded by Alderman Abdin, to accept and file the Street Department's Daily Work Record for month of February. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. WATER DEPARTMENT: CITY COUNCIL ORDINANCE NUMBER 10-80: "AN ORDINANCE REGULATING THE WATER AND SEWER BILLING PROCEDURES IN THE CITY OF JACKSONVILLE, AMENDING ORDINANCE 268 AND AMENDING SECTION 13.16.090 OF THE MUNICIPAL CODE OF JACKSONVILLE, AND FOR OTHER PURPOSES" was introduced. (P~LET;i;NG :41'\TE :E>ENA~'rY fEEl Alderman Hughes moved, seconded by Alderman Boyd, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hughes and Boyd. Aldermen: Knight, Lawson, Wilson, Fletcher, Abdin, Keaton and Williamson voted nay. Motion received 2 affirmative votes and 7 negative votes. MOTION FAILED. SEWER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: PARKS & RECREAT~ON DEPARTMENT: SANITATION DEPARTMENT: Mayor Reid introduced abstract of bids for one trash loader-boom type/16-ft. and two dump trash trailers, as follows: BIDDER: MOODY EQUIPMENT COMPANY CHOCTAW MACHINERY DEALER'S TRUCK EQUIP. COMPANY (BID INCLUDES MOUNTIN G COST ON CITY'S FORD TRUCK) *plus tax UNIT AMOUNT: ($) NO BID RECEIVED NO BID RECEIVED Trash Loader: (1) 13,800.00 Dump Trash Trailers: (1) 7,762.50* TOTAL AMOUNT: ($) NO BID RECEIVED NO BID RECEIVED Trash Loader: (1) 13,800.00 * Dump Trash Trailers: (2) 15,525.00 Mayor Reid recommended to accept the bid on trash loader and only one (1) trash trailer keeping in line with estimated budgeted amount for said items. Whereupon, Alderman Abdin moved, seconded by Alderman Lawson, to accept the bid received for one (1) trash loader at $13,800.00 and one (1) dump trash trailer at $7,762.50. Approved by unanimous voice vote. MOTION CARRIED. (DISCUSSED IN AGENDA MEETING) (FUNDING: GENERAL FUND/SANITATION DEPT) PUBLIC HEARING 7:45P.M. CDBG/SEWER PROJ. SO. JCKVL. Mayor Reid opened Public Hearing at 7:45p.m., and presented to the audience 00003 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 20, 1980 PAGE FOUR 00055 f a plaque which would be given to the Jacksonville Sewer Commission. Said marker outlined the progress that had occurred in the sewering of South Jacksonville area with CDBG funds. Mayor Reid announced the plaque would be placed on the building in South Jacksonville that houses the pump station. r J The floor was then turned over to Community Development Director Lee for re- ceiving comment, pro or con, on aforementioned project. A question was raised concerning citizen satisfaction with sewer project and subsequent clean-up program. Mr. Lee reported the citizen input he had received revealed all was well and there were no complaints. Mr. Lee reported the contractor finishing up Phase II would be paid off in April, 1980. Mayor Reid asked if there was any comment or questions from the audience. There was none received. Therefore, Mayor Reid closed the Public Hearing and returned to regular Agenda items. HEARING ADJOURNED. PLANNING COMMISSION: ORDINANCE NUMBER 577: (City Council Ord. #11-80) "AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSONVILLE, ARKANSAS (GENERAL LOCATION: MARION & SO. BAILEY STREET-LEGAL: LAMBS SUB. #2, LOT #16) AMENDING ORDINANCES NUMBER 213 AND 238 OF THE CITY OF JACKSON- VILLE, ARKANSAS; AND FOR OTHER PURPOSES" was introduced. R-2 to C-3) (Rezoning from: Alderman Fletcher moved, seconded by Alderman Abdin, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Debbie Stout, Deputy Clerk. Alderman Abdin moved, seconded by Alderman Boyd, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Fletcher moved, seconded by Alderman Abdin, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Debbie Stout, Deputy Clerk, read the Ordinance for SECOND TIME. Alderman Fletcher moved, seconded by Alderman Boyd, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the follow- ing voted aye, Aldermen: Knight, Lawson, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Debbie Stout, Deputy Clerk, read the Ordinance for THIRD AND FINAL TIME. Alderman Abdin moved, seconded by Alderman Fletcher, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Kni,ght, Lawson, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. (DISCUSSED IN AGENDA MTG,) ORDINANCE APPROVED AND ADOPTED AND NUMBERED 5 7 7 THIS 20TH DAY OF MARCH, 1980 . (EMERGENCY CLAUSE NOT AFFIXED. ORDINANCE EFFECTIVE 20TH DAY OF APRIL, 1980) 00{)04: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 20, 1980 PAGE FIVE CITY COUNCIL ORDINANCE NUMBER 12-80: "AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSONVILLE, ARKANSAS (GENERAL LOCATION: NORTH FIRST STREET, DIRECTLY WEST OF STONEWALL DRIVE); AMENDING ORDINANCES NUMBER 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; AND FOR OTHER PURPOSES" was introduced. (Rezoning from: R-1 to C-1) Alderman Wilson moved, seconded by Alderman Williamson, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: 0 oo5G Wilson and Williamson. Aldermen: Knight, Lawson, Hughes, ~oyd, r~etcher and Keaton voted nay. Alderman Abdin abstained because of conflict as he reported he owned property in immediate area. Motion received 2 ayes, 6 nays and l ab- stention, MOTION FAILED. (DISCUSSED IN AGENDA MEETING) ORDINANCE NUMBER 578: (City Council Ordinance Number 13-80} "AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSONVILLE, ARKANSAS (GENERAL LOCATION: 201 WARREN STREET AREA); AMENDING ORDINANCES NUMBER 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; AND FOR OTHER PUR- POSES" was introduced. (Rezoning from: R-3 to C-1) LEGAL: W. JCKVL. SUB #1, LOT #74. Alderman Abdin moved, seconded by Alderman Fletcher, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Debbie Stout, Deputy Clerk. Alderman Hughes moved, seconded by Alderman Abdin, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Fletcher moved, seconded by Alderman Boyd, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Where- upon, Debbie Stout, Deputy Clerk, read the Ordinance for SECOND TIME, Alderman Fletcher moved, seconded by Alderman Abdin, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Hughes, Wilson, Boyd, Fletcher, Abdin and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Debbie Stout, read the Ordinance for THIRD AND FINAL TIME. Alderman Fletcher moved, seconded by Alderman Abdin, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 5 7 8 THIS 20TH DAY OF MARCH, 1980. (EMERGENCY CLAUSE NOT EFFECTED. ORDINANCE BECOMES EFFECTIVE 20TH DAY OF APRIL, 1980) (DISCUSSED IN AGENDA MEETING) GENERAL: Alderman Fletcher moved, seconded by Alderman Boyd, to advertise for bids on annual order of tulip bulbs; whereupon, unanimous consensus of opinion reached among membership was to amend former motion by stating donations from ()()()()~ the public at large will not be required when beds are dug up and replenished. C~TY OF JACKSONVILLE, ARKANSAS MGU~AR CIT";( COUNCIL M;E;~T;tNG MARCH 20, 1980 PAGE SIX Motion, as amended, approved by unanimous voice vote. MOTION CARRIED. DEVIATION/PUBLISHED . AGENDA: APPOINTMENTS : 000!=)7 With council approval, Mayor Reid skipped down the Agenda to take up the follow- ing appointments: Alderman Abdin moved, seconded by Alderman Boyd, to approve the nomination of Mr. Ben Traylor for re-appointment to Civil Service Commission with term expiring on 4-1-1986; whereupon, Alderman Abdin moved, seconded by Alderman Boyd, to amend motion to include approval of nomination of Mr. Ron Mills to Civil Service Commission/term expiring same date, Motion, as amended, approved by unanimous voice vote. MOTION CARRIED. Alderman Lawson moved, seconded by Alderman Knight, to approve the appoint- ment of Dr, Albert Sidwell to the Jacksonville Sewer Commission/term expiring on April 20, 1985. Approved by unanimous voice vote. MOTION CARRIED. PUBLIC HEARING 8:00P.M. CDBG/SUNNYSIDE ADDITION/THREE-YEAR FUNDING PROGRAM/MULTIPLE IMPROVEMENTS Mayor Reid called Public Hearing to order at this time and introduced Community Development Director Jerry Lee to the audience. (Prior to proceedings, a Pub- lic Hearing Roster was distributed and signed by 59 individuals. Said document available for public inspection in Office of Community Development) Mayor Reid outlined $414,000.00 planned for first-year funding under CDBG pro- gram with monies to be available after October 1, 1980. He then explained his revised proposal to those present. He said in the pre-application afore- mentione d funding was set out to do certain activities, but he was proposing the senior citizens' building be accomplished in the first year versus third year and reduce some of the projects into the other years for funding. Jerry Lee then outlined revised proposal of ::.tlte mayor as to ·how the monies would be re-programmed. In his remarks he stated none of the activities were being eliminated, but they were just being re-programmed in a different se- quence and the purpose of public hearing(s) was to gather input so HUD would know how citizens at large felt about revising pre,..,application as submitted. Mayor Reid then recognized the following individuals: Dottie Hickenbaugh. Her comments dealt with site location of senior citizens' building. Mayor Reid re- ported a committee of target area residents would be assigned to help on site. Jim Warner : Comments centered around his choice of leaving pre-application as submitted and not changing around drainage work in favor of funding for a senior citize ns' center being built ahead of aforementioned project(s). Ruby Brown: Comments concerned drainage in Cherry and Laurel Street area. She favored leaving drainage monies in the grant as originally proposed. Bill Gwenn: Comments: Something should be done concerning overloaded sewer system. Mayor Reid then explained EPA grant pending. He stated trunk lines would be addressed as part of aforementioned grant, but CDBG grant program cannot solve service line problems in area as a whole. Merle S cal e s: Complained of water coming into yard. She expressed her top priority for grant funding would go for drainage. 00006 OI~Y OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEE'l'ING MARCH 20, 1980 PAGE SEVEN ooos- Myrtle Hamrick: Complained of water coming into her home with furnace being rusted out. In favor of drainage proposal instead of senior citizens' building. She was also in favor of the rehabilitation program. Barbara Lawson: Com- plained that, in her estimation, if the dra:image ditch (124 North Circle, her address) was to be cleaned out, it would help flooding problems in area. Ex- pressed desire to see the city stay with dnainage problems being solved be- fore anything else. Unidentified lady: Spoke for drainage proposal. Talked about drainage situation off of Loop Road and Pinion Lane area. Lucy Callison: Complained of drainage situation at her home (102 East Blvd) .. H. D. Hammonds: Addressed his remarks to senior citizens' building and need for same; he also stated, in his estimation, the $75,000.00 would be adequate for storm drainage improvements during first year of funding, as proposed by the mayor. In his remarks in favor of new building for first year funding, he said there would be many people at the meeting that would be senior citizens and a structure will be needed. Frances Campbell: Expressed desire for adequate sewer system. She said the residents of her area (130 North Ave.) could not take a bath or flush commodes. Mayor Reid explained dilema city was facing at present time with Dept. of Defense and Environmental Protection Agency arguing over which entity is to pay for the air base's share of new treatment facility .. : Alderman Abdin: Inquired of Mr. Lee when grant monies would be released to the city and Mr. Lee replied Oct. l, at the earliest, with application to be submitted to HUD in May accompanied by a Resolution of the City Council. Me l Ledbetter: Complained of snakes (213 Cherry Street) . In favor of all the city could do to alleviate drainage difficulties. Mike Tower: Stated the residents of his area (404 N. Oak) had been coping with water problems in their homes for quite a few years. He ~eferred to proposed expenditure of only $75,000.00 during first year for drainage work and inquired how much additional money it would take to finish job. Mayor Reid replied the city could do a major project with $75,000.00 and Jerry Lee informed all present that whatever job is started would be completed. Discussion ensued on proposed change in first year funding: Proposed: Utilize $75,000.00 for major drainage p:r1oject first year versus $153,000.00 submitted with pre-application. Discussion then centered around what the city could accomplish with $75,000.00 for drainage work. Bill Owens, Bond Consulting Engineers, Jacksonville: He stated it was his understanding that during planning process of the past 3-4 years the best route to follow would be to construct a ditch through Delaney's property (Graham Road) to divert water from Cherry and Laurel St. areas. He said this strategy, plus extra pipe to Graham Road, would help situation immensely, although it wouldn't be completed to the original plan that the Corps of Engineers were in on during years past. He further stated this project could be done with $75,000,00. Alice Mosher: She reported that she spoke for drainage and felt the senior citizens had a place to meet but the children in her area (220 Laurel St,). needed a place to run and play. Jesse Sims: Wanted to know about North of Graham Rd. and how much money would be done in her area for drainage. Mayor Reid reiterated $75,000.00 was proposed. Alcil:erman Wil son: i ·Asl<l.ed how much monies, total, would be availaole in grant. Mayor Reid replied -$290,000.00 (drainage) Mr. Lee then explained the three-year funding process with drainage being planned in pre-application for first and second years. Alderman Knight: Health and sanitary conditions should be addressed on both sides of target area. Ben Rice & Virginia Dill: Spoke on behalf of Elderly Activities Program. Sympathized with drainage people. Remarks centered on growth of program (270 senior citizens registered) and the fact the board had been visiting other communities like Benton, Arkansas, to view their facilities for elderly. Also, the board was hoping to get other monies, possibly a bond issue on ballot, to go along with $200,000.00 in CDBG. Requested the City Council visit Benton facility before onno· CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MA:R.C.~ 2 o. f :L 98 Q 00059 J?AGE E.;I:G{I'r vote is taken on priorities. In closing statement, Ms. Dill reported the Elderly Activities Program was considered as a focal point for Northern Pulaski County. Cindy Hicks: Inquired why the mayor proposed to change around funding priorities. Mayor Reid explained he thought the need was there, as he saw it. Roberta Quinn: Inquired about the monies in rehab/relocation pro- gram. Answer: HUD guidelines would be followed. Inflation factor, in relation to grant, was discussed next along with proposed location for senior citizens' building. Mayor Reid favored ballfield area at Pleasure Park for said site. Annabelle Moore, Parks & Recreation Director, reported she was all for senior citizens' building and for drainage proposal, but she said she was opposed to locating senior citizens' building in aformentioned area. She explained, that in her opinion, open spaces are just as important in order to maintain a total park system. Mayor Reid replied there were several places where the new building could be located. Stan Kellar: Asked if there was any chance the grant money would be cut? Mayor Reid replied he could not guarantee anything, but if program is cut, it would affect, in his opinion only, new programs and not these funded ones. Bonnie Adams: Remarked on possible senior citizens' building location on Graham Rd. and problem with drainage ditch. Mayor Reid stated the building could not be placed in flood plain and the drainage ditch would have to be fixed. Public Hearing adjourned at 8:35 p.m. RECESS CALLED: RECONv~NED AT 8:45 P.M. GENERAL: RESOLUTION NUMBER 254-80: (City Council Resolution #6-80) "A RESOLUTION OPPOSING THE FINANCING OF THE CONSTRUCTION OF MULTI-FAMILY HOUSING DEVELOPMENT INTENDED FOR OCCUPANCY BY PERSONS OF LOW AND MODERATE INCOME BY THE ARKANSAS HOUSING DEVELOPMENT AGENCY TO BE LOCATED AT THE CORNER OF STATE HIGH- WAY 161 AND STONEWALL DRIVE" was introduced. (KINGS COURT APARTMENT COMPLEX) Mayor Reid turned meeting over to sponsor of Resolution #254-80, Alderman Wilson who in turned introduced James Lott, Lake Area Development, developer of Kings Courts Apartments for a short presentation. Mr. Lott stated he was project manager for Lake Area Development Corporation and his company would like to be accepted as a part of the community and only quality apartments would be constructed. He further reported the firm had been in Jacksonville for the past two years building single family dwellings at the highest quality work- manship available with these homes being the most expensive homes in Stone- wall Subdivision. He defended the construction of apartment complex by stat- ing the portion of land they would be built on was approved and zoned for multi- family dwellings. In following remarks, Mr, Lott brought out he thought there might be some mis- conception felt on the part of Stonewall residents insofar as low to moderate income individuals renting the apartments, He reported only 20% of the project fell in this category as subsidized housing with this being the lowest per- centage under Section 8 program. The land, he reported, would be landscaped and well kept with a full-time management team on duty. In closing, he said his firm's goal was to attract renters who want to move up to a better quality of living and the only departure the firm made from the original plan was to re-design development plan so that the traffic flow and parking would be on the interior instead:of facing structures towards the highway. Also, the firm will create a buffer zone between the buildings and the Bayou Meto Cemetery and reduce complex from 3-story, 144 units to 2-story, 100 units. 000()8 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 20, 1980 PAGE NINE After discussing traffic flow study conducted by developer, Mr. Brooks Jack- son, developer's architect was introduced. Financing was addressed. In further discussion, rental prices were brought out to be as follows: $250.00 for one bedroom, one bath to $350.00 for three bedroom, 1~ baths. Mr. Jim Fowler, attorney for developer was recognized next. He addressed the subject of HUD subsidies and eligibility requirements for prospective renters. He reported the following: four person family -$10,050.00 per year; three person family -$9,050.00 per year;. 'two person family -$8,050.00 per year and for one person-$7,050.00 per year. (Dollar figures represent- ing salary limits) The following residents voiced their objection to development: Larry Ryan, 100 Berkshire Circle/traffic flow: Keith Vaughan/requested an answer as to possibility of a new contract being re-negotiated on project rents with HUD so that more subsidized units would be allowed in proposed project. Answer received: This would not be possible, contract will never change/only 20 units will be subsidized by the federal government. Breakdown on proposed contract with HUD: 4 apts., elderly; 1 apt., handicapped with 15 left to fill out 20 units. Unidentified citizen; 108 =oxf.orGl,Cove/addressed traffic problems/rec- reational facilities not being adequate ,/ Mr. Lott answered with swimming pool, space for children to play in complex area itself and children will not be planned in SPOA common area. Stan Kellar, 102 Hampton/ playground area. Barbara Williams, 305 Concord Circle/overcrowding of Pinewood Elementary School. Afraid of additional millage for children located in proposed apartment complex . Johnny Steward, 105 Dartmouth Cove/maintenance of grounds. Legality of Resolution was discussed thoroughly. City Atty. Groce and Mr. Fowler agreed the document won't have any effect on the company or the prop- erty owners. Mr. Fowler stated, in his estimation, it might have an effect on future HUD grants for the city. Larry Ryan: :~addressed unkept sidewalk area in front of undeveloped property. Mr. Lott stated it would be kept up in future. Roberta Quinn: Objection to increased t~affic flow. Keith Vaughan: presented petition signed by 340 people/residents of Stonewall Subdivision and other interested citizens. Mr. Sidney Saleson, President, Lake Area Development Corp.,approached council and defended the building of $3.5 Million development and stated that his firm was interested in only building the very finest apart- ment building possible. Alderman Lawson moved, seconded by Alderman Boyd, to read Resolution Number 254-80. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Alderman Hughes voted nay. Motion received 8 affirmative votes and 1 negative vote. MOTION CARRIED. Resolution was read in its entirety by Debbie Stout, Deputy Clerk. Alderman Wilson moved, seconded by Alderman Abdin, to amend Resolution Number 254-80 by deleting the following paragraph: ''WHEREAS, the developer of the proposed apartment complex is not a resident of Jacksonville and after com- pletion of the apartments will have no interest in maintaining the quality of life in the Jacksonville community;" Voice vote was called. MOTION TO AMEND RESOLUTION CARRIED, SO STATED. Alderman Fletcher moved, seconded by Alderman Wilson, to approve and adopt Resolution Number 254-80, as amended. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Alderman Hughes abstained from voting. Motion received 8 affirmative votes 00009 and one abstention· MOTION CARRIED. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MARCH 20, 1980 PAGE TEN RESOLUTION APPROVED AND ADOPTED AND NUMBERED 2 5 4 - 8 0 THIS 20TH DAY OF MARCH, 1980. (DISCUSSED IN AGENDA MEETING) ADJOURNMENT: Meeting adjourned with consent of membership. Respectfully submitted, M--'-71k:-~'-s-'-.-N-·-'a ~-'-n-=c'-y'--...:..JanTI---,€/IH~:.:.....;.er....;._r -'e~-n -, -"--C~i.:c:.t;....y....:.......C_l _e_r_k----~-~~ ..;/ CITY OF JACKSONVILLE, ARKANSAS CITY OF JACKSONVILLE, ARKANSAS 000 0001.0 CITY COUNCIL OF JACKSONVILLE, ARKANSAS A G E N D A OOOG2 REGULAR CITY COUNCIL MEETING (AGENDA MEETING -7:00 P.M.) CONFERENCE ROOM -POLICE & COURTS BLDG. (REGULAR COUNCIL MEETING-7:30P.M.) COURT ROOM -POLICE & COURTS BLDG. April 3, 1980 1 . OPENING PRAYER: 2 . ROLL CALL: 3. PRESENTATION OF MINUTES: Regular Council Meeting -March 20, 1980 4. APPROVAL AND/OR CORRECTION OF MINUTES: Regular Council Meeting -March 6, 1980 5 . CONSENT AGENDA: (STREET DEPT) (PLANNING COMMISSION) 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & RECREATION DEPT: 12. SANITATION DEPARTMENT: 13. PLANNING COMMISSION: 14. GENERAL: a. Request for Street Light/end of Martin Street in Stonewall Sub. (Mayor Reid) b. Minutes: Regular Meeting-March 10, 1980 a. City Council Resolution #4-80: Authorizing chairman of Sewer Commission to make application for grants under PL 92-500 (Mayor Reid) a. City Council Ord. #14-80: Amending Master Street Plan/Map b. City Council Ord. #15-80: Repealing Sec. 18.92.020/ t i me lapse of one year for rezonings to be re- cons idered is repealed (City Attorney Groce) (NO TE : BELLEVUE SUBDIVISION REZONING DENIAL P ROMP TED ABOVE DISCUSSION TO BE ENTERTAINED) c. NON-AGENDA ITEM: City Council Ord. #16-80: Re- z o ning o f Be lle vue Subdivision, R-1 and R-lA to R-3 classification a . Ap p roval of professional planning c onsultant con- traqt/f irst year funding, CDB G : (MANES & ASSOCIATES/ HODG ES, VINES & FOX) (Mayor Re i d ) b. City Council Resolution #7-80: Designates Jack- sonville as management agency for service area/ supporting Statewide Water Quality Management planning process (Mayor Reid) 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA April 3, 1980 (Continued) 0 a. City Council Resolution #8-80: Re-appointment of Robert Whatley, Jacksonville Housing Auth- ority; term expires 3-17-1985 (Mayor Reid) a. Municipal League District Meeting; Ramada Inn/ No. Li ttl.e Rock/Thursday, April 3, 1980/10:00 A.M. -2:30 P.M. (Mayor Reid) b. Review of priority funding/CDBG Small Cities Program: Years 1-2 and 3/discussion with management firm (Mayor Reid) 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING POLICE & COURTS FACILITY ~ W. MAIN STREET APRIL 3, 1980 AGENDA MEETING -CONFERENCE ROOM -POLICE & COURTS FACILITY (7:00P.M.-7:15P.M.) MAYOR JAMES REID PRESIDING IN ABSENCE OF ALDERMAN LARRY WILSON M I N U T E S Mayor Reid opened meeting by reporting Alderman Wilson had informed his office that he would not be in attendance at pre-council proceedings. 1. ITEM 7 a. Agenda: (SEWER DEPARTMENT) (CITY COUNCIL RES. #4-80) Mayor Reid reported that the need for change in EPA grant designee had been presented to him and he was now in favor of having original paper- work being transferred from the mayor's office to the chairman of the Sewer Commission with copies of all correspondence to be given to mayor's office. Said transfer of designees having to be accomplished through passage of a Resolution. (Resolution #142-74 thereby being nullified) 2. ITEM 13 b. Ag e n da : (PLANNING COMMISSION) (CITY COUNCIL ORD. #15-80/16-80) Sponsor, City Attorney Groce, reported the membership could expunge .the action taken at January 17, 1980 council meeting (referring to Bellevue Subdivision rezoning ordinance, City Council Ord. #3-80) or above ref- erenced ordinance repealing one year time lapse for reconsideration of rezoning(s) could be adopted. He said he could defend it either way. Consensus of opinion reached was to expunge aforementioned vote of the council on January 17, 1980 and start over again. Membership then assigned a new City Council Ordinance No. 16-80 to Bellevue Subdivision ordinance, rezoning property form R-1 and R-lA to R-3 classification. 3. ITEM 14 a. Agenda: (GENERAL) (PLANNING CONSULTANT FEES/FIRST YEAR/CDBG) Mayor Reid reported Manes and Associates had submitted the lowest dollar amount proposal for above referenced planning fee to be paid for out of CDBG administrative cost as budgeted in pre-application. Further, it was brought out in di.s cuss ion that $90,000.00 had been budgeted for program administration. Brochures were then studied by those present that had been submitted with Agenda packet. Brochures were submitted by Hodges, Vines and Fox and Manes and Associates. Mayor Reid reiterated his stand that a planning consultant would be very much required for sub- mission of proper paperwork to HUD. ($13,000.00 Manes/$21,311.90 Hodges ) 4. ITEM 15 a. Agenda: (APPOINTMENTS) (REAPPOINTMENT: ROBT. WHATLEY/HOUSING AUTH.) Membership inquired why a Resolution had to be adopted when appointments came up for the Jacksonville Housing Authority. City Clerk Gerren reported it was her understanding that this procedure was a HUD regulation. 5. ITEM 16 b. Agenda: (ANNOUNCEMENTS) (CDBG GRANT PROGRAM/PRIORITY FUNDING REVIEW) Mayor Reid reported Don Manes of Manes and Associates would not be able to attend proceedings. Mayor Reid said he was hoping the management firm could be in attendance to review priorities for full CDBG grant application i tself. Membership agreed to have said item of business placed on 4-17-80 Agenda. 6. NON-AGENDA: (RETIREMENT ANNOUNCEMENT/WAYMAN SCHMITT, FIRE CHIEF) Mayor Reid announced he received retirement paperwork, effective April 14, 1980, from Fire Chief Wayman Schmitt. He reported it was his intention of appointing Asst. Fire Chief Wilbur Smart as acting chief and turn it over to Civil Service Commission for final disposition. 00001 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 3, 1980 PAGE TWO In discussion period following aforementioned announcement, Mayor Reid reported there had been some dissension in the Fire Department rank and file because of father and son being employed together with this being 00065 the reason Chief Schmitt was announcing his retirement. Mayor Reid stated the chief had decided to do this instead of asking his son to do something else and maybe this action would solve some problems within the department itself. 7. NON-AGENDA: (ANIMAL CONTROL DEPARTMENT/CHANGE OF COMMAND) Mayor Reid said he was requesting some advice on animal control officer. He reported that effective Monday, April 7, 1980, he was contemplating placing said employee under jurisdiction of City Inspector New's office instead of Police Department. Further, he said the inspector for the city has agreed to take aforementioned responsibilities on. Mr. New then asked for a 30-day grace period in order to work with animal control officer. Council agreed with mayor's proposal and stated no objection. Respectfully submitted, ~ames G. Reid , Mayor CITY OF JACKSONVILLE, ARKANSAS CITY OF JACKSONVILLE, ARKANSAS MINUTES REGULAR CITY COUNCIL MEETING -COURT ROOM -POLICE & COURTS FACILITY 7:30 P.M. -8:50P.M. MAYOR JAMES G. REID PRESIDING The City Council of the City of Jacksonville, Arkansas, met in Regular Session on Aprii 3, 1980, at the regular meeting place of the council. Mayor Reid called the meeting to order at 7:30p.m. Alderman Fletcher delivered the in- vocation followed by Mayor Reid leading the standing audience in "Pledge of Allegiance." ROLL CALL: ATTENDANCE ROSTER: On ROLL CALL the following members were present: Aldermen: Knight, Brooks, Hughes, Boyd, Fletcher, Abdin, Keaton and Williamson. Aldermen: Lawson and Wilson were absent. (Alderman Wilson arrived late) Present: 8. Absent: 2. Quorum was declared. Others present: Mayor Reid; City Clerk Gerren; City Atty. Groce and Bertha Tipton, Mayor's Secretary. PRESENTATION OF MINUTES: Mayor Reid presented the Minutes of Regular City Council Meeting, March 20, 1980, for study and later action. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Hughes moved, seconded by Alderman Abdin, to approve the Minutes of Regular City Council Meeting, March 6, 1980. Approved by unanimous voice vote. MOTION CARRIED. CONSENT AGENDA: Alderman Hughes moved, seconded by Alderman Abdin, to approve request for {)t()l){)~ CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 3, 1980 PAGE THREE light to be located at the end of Martin Street in Stonewall Subdivision, ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 8 affirmative votes and 0 negative votes. MOTION CARRIED. OOOGG Alderman Hughes moved, seconded by Alderman Abdin, to accept and file the Minutes of Planning Commission meeting held March 10, 1980, ROLL CALL and the follow- ing voted aye, Aldermen: Knight, Brooks, Hughes, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 8 affirmative votes and 0 negative ;yotes, MOTION CARRIED. WATER DEPARTMENT: SEWER DEPARTMENT: RESOLUTION NUMBER 255-80: (City Council Resolution #4-80) "A RESOLUTION TO APPLY FOR A FEDERAL GRANT UNDER THE FEDERAL WATER POLLUTION CONTROL ACT AMENDMENTS OF 1972 PUBLIC LAW 92-500, AND THE RULES AND REGULATIONS PURSUANT THERETO."(DESIGNATES CHAIRMAN OF SEWER COMMISSION AS AUTHORIZED AGENT, NULLIFYING RESOLUTION NO. 142-74 WHICH AUTHORIZED MAYOR'S OFFICE AS GRANT DESIGNEE) Alderman Hughes moved, seconded by Alderman Abdin, to read Resolution Number 255-80. Approved by unanimous voice vote. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Resolution in its entirety. Alderman Hughes moved, seconded by Alderman Boyd, to approve and adopt Resolution Number 255-80. Approved by unanimous voice vote. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 2 5 5 - 8 0 THIS 3RD DAY OF APRIL, 1980. (DISCUSSED IN AGENDA MEETING) Alderman Wilson arrived at this time. FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: PARKS & RECREATION DEPT: SANITATION DEPARTMENT: PLANNING COMMISSION: ORDINANCE NUMBER 579: (City Council Ord. #14-80) "AN ORDINANCE AMENDING THE MASTER STREET PLAN FOR THE CITY OF JACKSONVILLE, ARKANSAS, AMENDING ORDINANCE 142 AND CHAPTER 12.04 OF THE MUNICIPAL CODE OF JACKSONVILLE, AND FOR OTHER PURPOSES" was introduced. (MAP AMENDED DURING MEETING) Alderman Knight moved, seconded by Alderman Abdin, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Bertha Tipton, Mayor's Secretary. Alderman Williamson moved, seconded by Alderman Wilson, to amend theimap plan by deleting proposed "loop'' around the city that starts at Highways 67-167 North at Vandenburg intersection area/ goes through McArthur Dr. over to Marshall Rd. Approved by unanimous voice vote. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Boyd, that Ordinance be accepted on FIRST READING, AS AMENDED. ROLL CALL and the following voted aye, AldelJe{)r){)~ CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 3, 1980 PAGE FOUR Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. 0006'7 Alderman Fletcher moved, seconded by Alderman Hughes, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for SECOND TIME . Alderman Abdin moved, seconded by Alderman Boyd, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the follow- ing vored aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for THIRD AND FINAL TIME. Alderman Fletcher moved, seconded by Alderman Abdin, that Ordinance be APPROVED AND ADOPTED, AS AMENDED. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 5 7 9 THIS 3RD DAY OF APRIL, 1980. (EMERGENCY CLAUSE NOT ADOPTED. ORDINANCE BECOMES EFFECTIVE 3RD DAY OF MAY, 1980) Mayor Reid announced the consensus of opinion reached in pre-council session was to rescind the action taken on January 17, 1980 by the city council instead of taking up proposed City Council Ord. #15-80 which repealed time lapse of one year presently in force for rezonings to be reconsidered. Whereupon, Alderman William- son moved, seconded by Alderman Fletcher, to rescind and expunge January 17, 1980 vote (City Council Ord. #3-80) and to take up the Bellevue rezoning ordinance. During following discussion period, City Attorney Groce reported he could defend council's action, either way they decided to go, rescind former action taken by council or repealing present ordinance pertaining to one year time lapse for re- consideration of rezonings. At this time, Alderman Wilson questioned if it was proper to expunge former action taken by membership. Alderman Abdin called for a Question. ROLL CALL on motion on the table: Aldermen: Knight, Brooks, Hughes, Boyd, Fletcher, Abdin, Keaton and Williamson voted aye. Alderman Wilson abstained. Motion received 8 affirmative votes and 1 abstention. MOTION CARRIED. ORDINANCE · 580: (City Council Ord, #16-80) ** "AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSONVILLE, ARKANSAS (GENERAL LOCATION: NORTHEASTERN AVENUE/BELLEVUE SUBDIVISION); AMEND- ING ORDINANCES NUMBER 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; AND FOR OTHER PURPOSES" was introduced. (From: R-1 and R-lA to R-3) Alderman Knight moved, seconded by Alderman Fletcher, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Hughes, Boyd, Fletcher, Abdin, Keaton and Williamson. Alderman Brooks voted nay. Alderman Wilson abstained. Motion received 7 affirmative votes, 1 negative vote and 1 ab- stention. MOTION CARRIED. Ordinance read for FIRST TIME by Bertha Tipton, Mayor's Secretary. Alderman Fletcher moved, seconded by Alderman Williamson, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Hu~hes, **ORDINANCE VETOED BY MAYOR REID. VETO WAS NOT {)0004 OVER-RIDDEN BY CQUNyiL. $EE MI~ur~$ OF 4-17-80 1 NyGerrenr ~C CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 3, 1980 PAGE FIVE 00068 Boyd, Fletcher, Abdin, Keabon and Williamson. Alderman Brooks voted nay. Alder- man Wilson abstained. Motion received 7 affirmative votes, l negative vote and l abstention. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Fletcher moved, seconded by Alderman Keaton, to suspend the rules and place the O:ri.cilinance on SECOND READING. (At this time, for sake of the record, membership requested the remarks made by Mr. Doug Wilkinson, developer of Bellevue Subdivision, be officially recorded. Mr. Wilkinson stated he would pay his proportionate share of street improvements/Northeastern Avenue) ROLL CALL and the following voted aye, Aldermen: Knight, Hughes, Boyd, Fletcher, Abdin, Keaton and Williamson. Alderman Brooks voted nay. Alderman Wilson abstained. Motion received 7 affirmative votes,. l negative vote and l abstention. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for SECOND TIME. Alderman Fletcher moved, seconded by Alderman Abdin, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Hughes, Boyd, Fletcher, Abdin, Keaton and Williamson. Alderman Brooks voted nay. Alderman Wilson abstained. Motion received 7 affirm- ative votes, 1 negative vote and l abstention. MOTION CARRIED. Whereupon, Ber- tha Tipton, Mayor's Secretary, read the Ordinance for THIRD AND FINAL TIME. Alderman Fletcher moved, seconded by Alderman Keaton, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Hughes, Boyd, Fletcher, Abdin, Keaton and Williamson. Alderman Brooks voted nay. Al- derman Wilson abstained. Motion received 7 affirmative votes, 1 negative vote and l abstention. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 5 8 0 THIS 3RD DAY OF APRIL, 1980. (NOTE: EMERGENCY CLAUSE NOT EFFECTED. ORDINANCE EFFECTIVE 3RD DAY OF MAY, 1980) (DISCUSSED IN AGENDA MEETING) GENERAL: Community D.eve&opment Director Jerry Lee was recognized by Ma,yor Reid. Mr. Lee explained the advantages of procuring the services of planning consultant for upcoming three-year comprehensive HUD grant program for small cities. Alderman Knight moved, seconded by Alderman Boyd, to approve Manes and Associates to do the first year CDBG work. At this time, Alderman Abdin moved to amend afore- mentioned Motion by stating before the city goes out next time for planning consultant, it should be put in a sealed bid. Motion to amend Motion died for lack of second. (Amendment clarified by Ald. Abdin later in meeting) Mayor Reid called for a vote on Motion on the table. Motion received 8 affirmative votes and 1 negative vote through voice vote procedure, Alderman Abdin voted nay. MOTION CARRIED. (MANES & ASSOCIATES/$13, 000. 00/FIRST YEAR FUNDING/CDBG PROGRAM) Alderman Abdin said he meant to state by going out for sealed bids he wanted this interpreted to mean the city should have a ceiling set on amount to spend before attempting to hire planning consultant for aforementioned program, (DISCUSSED IN AGENDA MEETING) RESOLUTION NUMBER 256-80: (City Council Resolution #7-80) "A RESOLUTION TO PARTICIPATE IN AND SUPPORT THE CONTINUING STATEWIDE WATER QUALITY MANAGEMENT PLANNING PROCWSS AS OUTLINED" was introduced. Alderman Abdin moved, seconded by Alderman Hughes, to read Resolution Number 256- 80. Approved by unanimous voice vote. MOTION CARRIED. Whereupon, Be rtha ~ Tipton, Mayor's Secretary, read the Resolution in its entirety. l)()~1 fJ~ ! I,._ i I CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 3, 1980 PAGE SIX 000 Alderman Hughes moved, seconded by Alderman Abdin, to approve and adopt Resolution Number 256-80. Approved by unanimous voice vote. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 2 5 6 - 8 0 THIS 3RD DAY OF APRIL, 1980. APPOINTMENTS: ~SOLUTION NUMBER 257-80: (City Council Resolution #8-80) "A RESOLUTION APPROVING AND CONFIRMING REAPPOINTMENT OF COMMISSIONER OF THE JACK- SONVILLE HOUSING AUTHORITY, JACKSONVILLE, ARKANSAS" was introduced. Whatley reappointed/term expiring 3-17-1985) (Robert Alderman Fletcher moved, seconded by Alderman Boyd, to read Resolution Number 257-80. Approved by unanimous voice vote. MOTION CARRIED. Whereupon, Bertha 'l'ipton, Mayor's Secretary, read the Resolution in its entirety. Alderman Fletcher moved, seconded by Alderman Abdin, to approve and adopt Resolu- tion Number 257-80. Approved by unanimous voice vote. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 2 5 7 - 8 0 THIS 3RD DAY OF APRIL, 1980. (DISCUSSED IN AGENDA MEETING) Alderman Wilson suggested the city request an annua~ report from the Jacksonville Housing Authority in order to find out what they are doing. Mayor Reid stated he would request that this report be submitted to the city. Alderman Wilson requested a report reflecting expenditures in the unappropriated fund, After Mayor Reid reported said information was readily available at city hall to anyone who requested it, Alderman Wilson said he would obtain data himself. Alderman Wilson next questioned the utilization of Mayor Reid's automobile fur- nished to him by the city for upcoming election/campaign purposes. Mayor Reid stated he did not ever intend to use city car furnished him by the city in or- der to conduct campaign business. ADJOURNMENT: Alderman Abdin moved, seconded by Alderman Boyd, to adjourn. MOTION CARRIED UNANIMOUSLY. ANNOUNCEMENTS : 1. MUNY. LEAGUE DISTRICT MEETING/RAMADA INN/NLR/'l'HURS., APRIL 3, 1980/10:00 A.M.- 2:30P.M. (Mayor Reid) 2. REVIEW OF PRIORITY FUNDING/CDBG SMALL CITIES PROGRAM: YEARS 1-2 AND 3 /DIS- CUSSION WITH MANAGEMENT FIRM. {Mayor Reid) {DISCUSSED IN AGENDA MEETING/ ITEM TO BE PLACED ON 4-17-80 AGENDA SO MR. MANES CAN BE IN ATTENDANCE TO REVIEW PRIORITIES AND GIVE HIS FIRM'S RECOMMENDATIONS) Respectfully submitted, ooo =.,o CITY COUNCIL OF JACKSONVILI£, ARKANSAS A G E N D A REGULAR CITY COUNCIL MEETING (AGENDA MEETING 7:00 P.M.) CONFERENCE ROOM -POLICE & COURTS BLDG. (REGULAR COUNCIL MEETING -7:30P.M.) COURT ROOM -POLICE & COURTS BLDG. 1. OPENING PRAYER: 2 . ROLL CALL : 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: (FIRE DEPARTMENT) (POLICE DEPARTMENT) (STREET DEPARTMENT) (STREET DEPARTMENT) 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: B. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & RECREATION DEPT: 12. SANITATION DEPARTMENT: 13. PLANNING COMMISSION: a. b. c. d. a. a. April 17, 1980 Regular Council Meeting -April 3, 1980 Regular Council Meeting -March 20, 1980 Monthly Report (Chief Schmitt) Monthly Report (Chief Shepherd) Monthly Report (Supt. Robert Martin) Request for street light/South Redmond Road area (Mayor Reid) Discussion: Renovation of trailer at firing range (Alderman Abdin) Ordinance Number 580: (City council Ord. #16·-80) Rezoning of Bellevue Sub,, from R-1 and R-lA to R-3. ORDINANCE VETOED BY MAYOR REID (Mayor Reid ) b, City Council Ord, #17-80: Annexation of 99,0 acres/N. Hiwy. 67-167 to Coffelt Rd. c, City Council Ord, #18~80: Annexation of 31.0 acres/So. Jckvl. area/Cloverdale Rd. d. Discussion: Casey Street extension/through Liberty Subdivision/Woodbriar Subdivision e. Closing of Front Street/that portion that lies between Chestnut & Walnut St. City Council ~esolution #9-80~ ..... , ' - 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: 000· CITY COUNCr~ Of JACK$0NV~LLE, ARKANSAS AGENDA April 17, 1980 (Continued) a. City Council Ord. #19-80: Dedication of street right-of-way/between Military Road and Highway 161 (Mayor Reid) b. Presentation: 1979 Audit Report/Rogers & McAlister, CPA (Mayor Reid) a. *a. Parks & Recreation Commission: Re-appoint- ment: Mr. Bobby Hickingbotham/term expires: May 9, 1985 (Mayor Reid) City Hall will be opened on two consecutive Saturdays, April 26 and May 3 from 8:00AM- 5:00PM/Voter Registration/all Pulaski County residents (City Clerk Gerren) b. Capital Improvement Committee Meeting/Thurs- day, May l, 1980/Ramada Inn/12:00 Noon (Mayor Reid) c . AFTER COUNCIL MEETING ADJOURNS : Presentation: "Jacksonville Elderly Today" by Virginia Dill, Director/Jacksonville Elderly Activities Program (Mayor Reid) d. AFTER COUNCIL MEETING ADJOURNS : Establishment of priorities/CDBG-SMALL CITIES PROGRAM/Manes & Associates in attendance (Mayor Reid) e. All candidates for municipal office, EXCEPT INCUMBENTS, must file Code of Ethics/Financial Disclosure Form with City Clerk's Office within thirty (30) days after filing for said office (City Clerk Gerren) *DEADLINE FOR VOTER REGISTRATION IS MAY 6, 1980 FOR MAY 27TH PREFERENTIAL PRIMARY RACE CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING POLICE & COURTS FACILITY -W. MAIN ST. APRIL 17, 1980 AGENDA MEETING -CONFERENCE ROOM -POLICE & COURTS FACILITY (7:00P.M. -7:25P.M.) ALDERMAN LARRY WILSON PRESIDING M I N U T E S The following three pieces of correspondence were distributed to membership before proceedings started: (1) Alderman Abdin distributed a letter dated April 16, 1980 from Jacksonville Police Officer Association, Inc., requesting mid-year increase in salary for Patrolmen, Sergeants and Lieutenants/three lower grades. (2) Annual Report dated April 14, 1980 from Jacksonville Housing Authority. (3) Letter dated April 7, 1980 from Bond Consulting Engineers re- flecting new office hours in effect for said firm doing business in the city. 1. ITEM 5 d. Agenda: (CONSENT AGENDA) (STREET LIGHT PLACEMENT) Mayor Reid reported that a street light had been requested for placement in the area of So. Redmond Rd. where commercial property owners had re- ported recent vandalism. Membership reviewed vicinity map of area in question that accompanied Agenda packet. City Eng. Smith said place- ment met all distance requirements relating to city code regulations. 2. ITEM 9 a. Agenda: (POLICE DEPARTMENT) (RENOVATION OF TRAILER/FIRING RANGE) Alderman Abdin, sponsor, introduced Lt. Egelhoff, Jacksonville Police Dept. Lt. Egelhoff reported he had applied for a LEAA grant in the amount of $2,500.00 for improving a trailer recently moved from Police Department grounds to firing range area for the purpose of training and storage. In outlining the needs of the department for above referenced trailer, his estimate of what the city would need to match aforementioned LEAA funds would be in the range of $1,000.00 -$1,200.00. Mayor Reid suggested the storage shed presently on Police Dept. grounds should be moved, also, to firing range area. 3. ITEM 13 a. Agenda: (PLANNING COMMISSION) (ORD. #580/REZONING BELLEVUE SUB.) Alderman Wilson reported the mayor had vetoed above referenced ordinance that had been adopted on April 3, 1980. Mayor Reid stated he ruled document had been improperly placed on City Council Agenda the night of the meeting and it would take 2/3rds vote to override his veto. 4. ITEM 13 b. Agenda: (PLANNING COMMISSION) (City Council Ord. #17-80) During discussion, it was disclosed that Country Mobile Home Estates, lo- cated on Coffelt Road, was presently receiving water and sewer service from the city. It was reported by City Clerk Gerren on behalf of Jacksonville Sewer Commissioners that easements for sewer force main, laterals, manholes and collector lines serving said trailer park, would need to be dedicated to the city; also, the pump station would have to meet utility specifications before it could be maintained by city forces. 5. ITEM 13 c. Agenda: (PLANNING COMMISSION) (City Council Ord . #18-80) Mr. Mike Wilson reported he represented both items on the Agenda covering annexation petitions. He said there would be more Pulaski County area residents applying for annexation who resided adjacent to city boundary in So. Jacksonville locale. 6. ITEM 13 d, Agenda: (PLANNING COMMISSION) (CASEY STREET EXTENSION) City Eng. Smith reviewed with membership a plat of Liberty Subdivision re- flecting developer's proposed extension of Casey St. to O'Neil Street. 00001 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 17, 1980 PAGE TWO 7. ITEM 13 e. Agenda: (PLANNING COMMISSION) (CITY COUNCIL RESOLUTION #19-80) It was reported by City Clerk Gerren that portions of South Front Street had already been closed by the City Council -Ord. #368, between Block l-8 and Ord. #486, between Pine and Walnut St. 8. ITEM 14 a. Agenda: (GENERAL) (CITY COUNCIL ORD. #19-80; MAYOR'S REPORT) 00073 Re: Acceptance of street right-of-way between Military Rd. and Highway 161. Said right-of-way being donated to city by Katherine Sparks for inter- section improvement project being undertaken by State Highway Dept. 9. ITEM 14 b. Agenda: (GENERAL) (1979 AUDIT REPORT) It was disclosed during discussion that the auditors, Rogers & McAlister, CPA, had delivered said document earlier that afternoon of the council meet- ing, 4-17-80. 10. ITEM 16 d. Agenda: (ANNOUNCEMENTS) (CDBG PRIORITY LIST ESTABLISHMENT) Mayor Reid reported around the first of May, 1980, the city would be sub- mitting full application for Small Cities Grant and the membership would need to come up with priority list for first year funding at this council meeting so a Resolution could be presented and adopted at next council meeting. Priorities to be discussed after council adjourns Regular Session. ll. NON-AGENDA: POLICE ASSOCIATION REQUEST FOR MID-YEAR SALARY INCREASE: Alderman Abdin referred to a request by above referenced association dis- tributed before council Agenda meeting started. He reported the association would like to have the letter read during Regular Session. Mayor Reid offered no objection or comments. Respectfully submitted, ~:...M ...... r""'s:=.'"'"'-'Nll'--an*'~lo<;c'""y=-=tf-n-e.,~~G.M~"'-.r ... r""e=:.n_~_.,"'"""c==i ""-t-'y"-='c""'l'-'e""r~k----~-,q;G ~ CITY OF JACKSONVILLE, ARKANSAS CITY OF JACKSONVILLE, ARKANSAS M I N U T E S REGULAR CITY COUNCIL MEETING -COURT ROOM -POLICE & COURTS FACILITY 7:30 P.M. -8:34 P.M. MAYOR JAMES G. REID PRESIDING The City Council of the City of Jacksonville, Arkansas, met in Regular Session on April 17, 1980, at the regular meeting place of the council, Mayor Reid called the meeting to order at 7:30p.m. Alderman Lawson delivered the invocar tion followed by Mayor Reid leading the standing audience in "Pledge of All,egia,nce," ROLL CALL: ATTENDANCE ROSTER: On ROLL CALL the following members were present: Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Present: 10. Absent: 0. Quorum was declared. Others present: Mayor Reid; City Clerk Gerren; City Attorney Groce and Debbie Stout, Deputy Clerk, serving in absence of Mayor's Secretary, Bertha Tipton. 00002 . I PRESENTATION OF MINUTES: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 17 1 1980 PAGE THREE Mayor Reid presented the Minutes of Regular Council Meeting, April 3, 1980, for study and later action. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Hughes moved, seconded by Alderman Abdin, to approve the Minutes of Regular City Council Meeting, March 20, 1980. Approved by voice vote. MOTION CARRIED. CONSENT AGENDA: Alderman Abdin moved, seconded by Alderman Boyd, to accept the March Monthly Report submitted by Fire Chief Schmitt, reflecting the department responded to a total of 37 alarms during the month with an estimated fire loss of $1,125.00. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Abdin, Keaton and Williamson. Alderman Fletcher was out of the room. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Boyd, to accept the March Monthly Report submitted by Police Chief Shepherd, reflecting the following: 2 officers hired, 1 officer hired on federal grant and 3 radio operators hired, CETA funded; 740 cases brought before the Municipal Court with $32,919.57 being collected in fines, forfeitures and miscellaneous payments, $335.50 Animal Control Dept., and $1,503.78 in EMS Divn. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Abdin, Keaton and Williamson. Alderman Fletcher was out of the room. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Boyd, to accept the March Monthly Work Record Report submitted by Superintendent Robert Martin. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Ab- din, Keaton and Williamson. Alderman Fletcher was out of the room. Motion re- ceived 9 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Boyd, to approve a street light to be placed on South Redmond Road. ROLL CALL and the following voted aye, Alder- men: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Abdin, Keaton and Williamson. Alderman Fletcher was out of the room. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. (DISCUSSED Ilif AGENDA MEETING) WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: Sponsor, Alderman Abdin, introduced Lt. Egelhoff, Jacksonville Police Department. Lt. Egelhoff told the membership he wanted to provide a training room for the department and space for storing of technical records. Therefore, he was en- deavoring to renovate a trailer that had been moved from Police Dept. grounds to firing range area for said purpose. He reported there was some funding available thorugh LEAA in 5/6 weeks. The mayor stated the city would need to put up from $1,000.00 -$1,500.00. After discussion as to cost estimates and informational data requested as to what renovations are being accomplished, Alderman Abdin stated he would bring back to the next meeting said figures . (DISCUSSED IN AGENDA MEETING) 00003 STREET DEPARTMENT: PARKS & RECREATION DEPARTMENT: PLANNING COMMISSION: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 17, 1980 PAGE FOUR Mayor Reid announced Ordinance No. 580 had been vetoed because the rules had not been suspended and said document placed on the Agenda properly, so he advised the council members that they would need to override his veto or leave veto stand. Whereupon, Alderman Fletcher moved, seconded by Alderman Williamson, to override the mayor's veto. Mayor called for a voice vote. Mayor ruled Motion failed and the veto stands. (DISCUSSED IN AGENDA MEETING) ORDINANCE NUMBER 581: (City Council Ord. #17-80) "AN ORDINANCE APPROVING AND ACCEPTING THE ANNEXATION TO THE CITY OF JACKSON- VILLE, ARKANSAS, OF CERTAIN LANDS IN PULASKI COUNTY, ARKANSAS; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES" (HIGHWAY 67-167 NORTH/EAST ACCESS ROAD TO COFFELT ROAD) was introduced. Alderman Wilson moved, seconded by Alderman Hughes, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hu9hes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Debbie Stout, Deputy Clerk. 00075 Alderman Abdin moved, seconded by Alderman Hughes, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Abdin moved, seconded by Alderman Fletcher, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Debbie Stout, Deputy Clerk, read the Ordinance for SECOND TIME. Alderman Abdin moved, seconded by Alderman Boyd, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the follow- ing voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Debbie Stout, Deputy Clerk, read the Ordinance for THIRD AND FINAL TIME. Alderman Fletcher moved, seconded by Alderman Abdin, that Ordinance be AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. received 10 affirmative votes and 0 negative votes. MOTION CARRIED. APPROVED Lawson, Motion Alderman Fletcher moved, seconded by Alderman Abdin, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Alderman Lawson voted nay. Motion received 9 affirmative votes and l negative vote. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 5 8 l THIS 17TH DAY OF APRIL, 1980. (DICUSSSED IN AGENDA MEETING) 00004 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 17, 1980 00076 PAGE FIVE ORDINANCE NUMBER 582: (City Council Ord. #18-80) "AN ORDINANCE APPROVING AND ACCEPTING THE ANNEXATION TO THE CITY OF JACKSON- VILLE, ARKANSAS, OF CERTAIN LANDS IN PULASKI COUNTY, ARKANSAS; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES" (CLOVERDALE ROAD AREA/SOUTH JACKSONVILLE) was introduced. Alderman Abdin moved, seconded by Alderman Fletcher, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Debbie Stout, Deputy Clerk. Alderman Abdin moved, seconded by Alderman Hughes, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Fletcher moved, seconded by Alderman Abdin, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MO- TION CARRIED. Whereupon, Debbie Stout, Deputy Clerk, read the Ordinance for SECOND TIME. Alderman Fletcher moved, seconded by Alderman Hughes, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING, ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Debbie Stout, Deputy Clerk, read the Ordinance for THIRD AND FINAL TIME. Alderman Fletcher moved, seconded by Alderman Abdin, that Ordinance be AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. received 10 affirmative votes and 0 negative votes. MOTION CARRIED, APPROVED Lawson, Motion Alderman Wilson moved, seconded by Alderman Hughes, that the EMERGENCY C~U?E be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Alderman Lawson voted nay. Motion received 9 affirmative votes and 1 negative vote. MO- TION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 5 8 2 THIS 17TH DAY OF APRIL, 1980. (DISCUSSED IN AGENDA MEETING) After some discussion between Addie Goshen, Ray Road, representing Neighborhood Action Group and membership concerning proposal of said group to have the city provide a Casey Street extension to O'Neil Street in order to have through access, consensus of opinion was that the developer of Liberty Subdivision should provide said access as this is provided in plat of subdivision itself, Mayor Reid stated that the city did not know exactly when the developer plans to accomplish this street~ (DISCUSSED IN AGENDA MEETING) RESOLUTION NUMBER 258-80: (City Council Res. #9-80) "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JACKSONVILLE, ARKANSAS, SETTING THE DATE OF HEARING ON THE PETITION TO VACATE FRONT STREET BETWEEN WALNUT STREET 00005 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 17, 1980 00077 PAGE SIX AND CHESTNUT STREET IN TEE CITY OF JACKSONVILLE, ARJ.(AWSAS" wa,~ introduced, (HEARING WAS SET FOR 7:30P.M., MAY 1, 1980, POLICE & COURTS BUlLDrNG) Alderman Abdin moved, seconded by Alderman Williamson, to read Resolution No. 258-80. Approved by voice vote. MOTION CARRIED. Whereupon, Debbie Stout, Deputy Clerk, read the Resolution in its entirety. Alderman Fletcher moved, seconded by Alderman Boyd, to approve Resolution No, 258-80. Approved by voice vote. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 2 5 8 - 8 0 THIS 17TH DAY OF APRIL, 1980. (DISCUSSED IN AGENDA MEETING) GENERAL: ORDINANCE NUMBER 583: (City Council Ord, #19~80) "AN ORD I NANC E ACCE PTING THE DEDICATION TO THE CI TY OF J ACKSON V ILLE BY KATHERINE SPARKS, CERTAIN LANDS LYING WITHIN THE CITY OF JACKSONVILLE, ARKANSAS, FOR PUBLIC USE AS A STREET RIGHT-OF-WAY (BETWEEN MILITARY ROAD AND HIGHWAY 161) , AND FOR OTHER PURPOSES" was introduced. Alderman Abdin moved, seconded by Alderman Hughes, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Law- son, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Debbie Stout, Deputy Clerk. Alderman Hughes moved, seconded by Alderman Abdin, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Hughes moved, seconded by Alderman Fletcher, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Debbie Stout, Deputy Clerk, read the Ordinance for SECOND TIME . Alderman Fletcher moved, seconded by Alderman Abdin, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Ab- din, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Debbie Stout, read the Ordinance for THIRD AND FINAL TIME. Alderman Fletcher moved, seconded by Alderman Abdin, that Ordinance be AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson, received 10 affirmative votes and 0 negative votes. MOTION CARRIED. APPROVED Lawson, Motion Alderman Abdin moved, approved and adopted. Brooks, Wilson, Boyd, and Hughes voted nay . MOTION CARRIED. seconded by Alderman Boyd, that the EMERGENCY CLAUSE be ROLL CALL and the following voted aye, Aldermen: Knight, Fletcher, Abdin, Keaton and Williamson. Aldermen Lawson Motion received 8 affirmative votes and 2 negative votes. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 5 8 3 THIS 17TH DAY OF APRIL, 1980. (DISCUSSED IN AGENDA MEETING) 00006 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 17, 1980 PAGE S~VEN 00078 Mayor Reid next introduced Mack McAlister, CPA, representing firm accomplishing the 1979 Audit of city books. Mr. McAlister commended Mr. Eugene Kelley, Finance Director, on his hard work and that he had done a tremendous job and progress was good. He reported the city had underspent some $19,000.00 during 1979 year and the city now had a complete set of fixed asset ledgers, He recommended that monies presently deposited in rural fire protection account be transferred over to a general fund savings account. Mr. Kelley agreed there was approximately $4,400.00 involved. Mayor Reid stated he was very proud of the audit report especially with the way the economy had been go~ng. Also, he announced the city took in $71,000.00 more than anticipated during the year and he was very proud of the city's financial status. Some deficiencies in the expense accounts were next discussed and Mr. McAlister reported some 40% of expenses were undocumented, but after the audit was dis- tributed last year, the supporting evidence was being documented. Mayor Reid reported insofar as his Public Relations account was concerned, that the state statutes allowed the expenditures without documentation and he did not ex- ceed said account insofar as budget was concerned. Mr. McAlister distributed an itemized list of expenses appropriated out of the contingency fund. He recommended that these expenditures be defined as to what said monies are to be used for as he had no guidelines to follow in this regard. Mayor Reid suggested a special meeting be set up for this purpose. (MEETING SET LATER IN COUNCIL MEETING) Alderman Abdin moved, seconded by Alderman Knight, to approve the 1979 Audit Report and pay for it. (NO AMOUNT ($) MENTIONED) Approved by voice vote. MOTION CARRIED. Alderman Wilson stated, and the membership agreed, that Mr. Kelley was to be commended for his work. APPOINTMENTS: Alderman Hughes moved, seconded by Alderman Abdin, to approve re-appointment of Mr. Bobby Hickingbotham to the Parks & Recreation Commission, term expiring May 9, 1985. Approved by voice vote. MOTION CARRIED. At this time, membership unanimously agreed to take up the subject of contingency fund definition after the next council meeting adjourns on May 1, 1980. Alderman Abdin next requested a letter from Lt. Randy Daily, representing the Jacksonville Police Association, be read; whereupon, Debbie Stout, Deputy Clerk, read the April 16, 1980 letter in its entirety. (DISCUSSED IN AGENDA MEETING) Alderman Abdin referred to a delinquent privilege tax list compiled by Finance Director Kelley reflecting approximately $7,000.00 in arrears. City Attorney Groce reported he was having excellent results in collecting this type of debt owed the city; therefore, no action transpired on this item of business. Alderman Knight requested ceedings by the council. on items on the published official session only. information as to action taken in pre-council pro- Mayor Reid stated said meeting was for discussion Agenda and official action would transpire during Alderman Hughes requested, and the mayor agreed, to see that a ditch behind Central Street be cleaned out. l}()()(j~ J ANNOUNCEMENTS: As listed on published Agenda: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING APRIL 17, 1980 PAGE EJ:GHT 00079 (l) CITY HALL WILL BE OPENED ON TWO CONSECUTIVE SATURDAYS, APRIL 26 AND MAY 3 FROM 8:00 AM -5:00 PM/VOTER REIGSTRATION/ALL PULASKI COUNTY RESIDENTS (CITY CLERK GERREN)* {2) CAPITAL IMPROVEMENT COMMITTEE MEETING/THURSDAY, MAY l, 1980/RAMADA INN/ 12:00 NOON (MAYOR REID) (3) AFTER COUNCIL MEETING ADJOURNS: PRESENTATION: "JACKSONVILLE ELDERLY TODAY" BY VIRGINIA DILL, DIRECTOR/JACKSONVILLE ELDERLY ACTIVITIES PROGRAM (MAYOR REID) (4) AFTER COUNCIL MEETING ADJOURNS: ESTABLISHMENT OF PRIORITIES/CDBG-SMALL CITIES PROGRAM/MANES & ASSOCIATES IN ATTENDANCE (MAYOR REID) (5) ALL CANDIDATES FOR MUNICIPAL OFFICE, EXCEPT INCUMBENTS, MUST FILE CODE OF ETHICS/FINANCIAL DISCLOSURE FORM WITH CITY CLERK'S OFFICE WITHIN THIRTY (30) DAYS AFTER FILING FOR SAID OFFICE (CITY CLERK GERREN) *DEADLINE FOR VOTER REGISTRATION IS MAY 6, 1980 FOR MAY 27TH PREFERENTIAL PRIMARY RACE ADJOURNMENT: Alderman Lawson moved, seconded by Alderman Boyd, to adjourn. Approved by voice vote. MOTION CARRIED. Respectfully submitted, ~<-M"-r"'-s-=."'--'N-aL..~..EJc""y::....I<::J'-"a::...n-le'-G-.~'"'r""· r""'e..::n""-,--'-~-'i=t=-y;:;..._C_l""'e"'"r-k----~-£ G ~-6.-~ .;/ CITY OF JACKSONVILLE, ARKANSAS CITY OF JACKSONVILLE, ARKANSAS INFORMAL SESSION Virginia Dill presented a slide presentation reflecting the work of Jacksonville Elderly Activities Program, Mr. Ben Rice said the elderly program had an offer of a free site for proposed new building with a chance they might obtain some additional property. He requested the membership think about placing new building in the first year funding of CDBG/Small Cities Grant Program. Mayor Reid said he was for placing this in the first year and spreading out some of the costs because of the need. Mr. Don Manes, Manes and Associates, stated his firm was working with the city on full application to be submitted to HUD by May 15, 1980 and the council would be acting on a Resolution at the May lst council meeting outlining first year funding program the city would pursue. He next presented a chart depicting the entire three-year comprehensive program as submitted and accepted by HUD during pre-application stage of grant process. (YEAR l-$414,000.00/YEAR 2-$474,000.00/ YEAR 3-$612,000.00 = $1,500,000.00) After discussion with members of the audience participating outlining needs of drainage improvements and new building for elderly program, the following was 000 CITY OF JACKSONVILLE, ARKANSAS REGU;I.J\.R C;I;';[')::" COUNCIL ME;E,T;I:NG APRIL 17, 1980 PAGE NINE INFORMAL SESSION -CONTINUED the general consensus reached by council members as to what the first year budget shall be in said application: (DISCUSSED IN AGENDA MEETING) $ 171,000.00 -PROPERTY REHABILITATION $ 50,100.00 -PROPERTY ACQUISITION, RELOCATION OF SITE OCCUPANTS, AND DEMOLITION OF STRUCTURES $ 153,000.00 -STORM DRAINAGE $ 39,900.00 -PROGRAM ADMINISTRATION 00080 $ 414,000.00 GRAND TOTAL/FIRST YEAR BUDGET/CDBG/SMALL CITIES/HUD BLOCK GRANT APPLICATION Informal session adjourned at 10:00 p.m . Respectfully submitted, l)!k.k,~~ Mrs. Nancy Jane Gerren, City Clerk CITY OF JACKSONVILLE, ARKANSAS 00009 0008:1 CITY COUNCIL OF JACKSONVILLE, ARKANSAS A G E N D A REGULAR CITY COUNCIL MEETING AGENDA MEETING-7:00P.M. REGULAR COUNCIL MEETING -7:30 P.M. POLICE & COURTS BLDG. -COURT ROOM POLICE & COURTS BLDG. -CONFERENCE ROOM MAY l, 1980 PRE-COUNCIL DISCUSSION: INDIVIDUALS OPERATING BUSINESSES OUT OF THEIR HOMES (Mayor Reid) REGULAR MEETING: l. OPENING PRAYER: 2 . ROLL CALL: PUBLIC HEARING: CLOSING OF FRONT STREET BETWEEN CHESTNUT AND WALNUT STREET (CITY COUNCIL) 3. PRESENTATION OF MINUTES: Regular City Council Meeting-April 17, 1980 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: (STREET DEPT) (PLANNING COMM. ) 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: Regular City Council Meeting -April 3, 1980 a. Request for street lights/Woodland Hills Sub., Ph I (Mayor Reid) b. Minutes: Reg. Meeting/April 14, 1980 a. Renovation/trailer/firing range-$1,200.00 (Ald. Abdin) a. Request to accept bid: curb/gutter/1980 (Mayor Reid) 11. PARKS & RECREATION DEPT: 12. SANITATION DEPARTMENT: 13. PLANNING COMMISSION: a. City Council Ord. #20-80: Closing of Front St. between Walnut/Chestnut 14. GENERAL : a . City Council Ord. #21-80: First Electric Coop., re- flecting franchise tax assessment (Mayor Reid) *b. City Council Resolution #10-80: Setting first-year funding/CDBG/Small Cities HUD Grant Program (Mayor Reid) c. Request to pay out of contingency fund/Book Publishing Company Invoice/$1,277.39/0rd. codification charges thru Ord. #546; also request to codify and update code bQok (Mayor Reid) 14. GENERAL: CITY COUNCIL OF JACKSONVILLE, ARKANSAS A G E N D A MAY 1, 1980 ( continued ) d. Discussion/Vote/Discontinuing Agenda Meetings (Ald. Knight) e. Request assistance with placement of gas service 00082 for 4 homes in Henry Addition in New Town (Mayor Reid) f. Request Civ. Serv. Comm. to delay for 90 days the appointment of Fire Chief (Ald. Lawson) *SEPARATE PACKET: Communi ty Development & Housing Plan/Small Cities Program/Sunnyside- Graham Area/CDBG -$1.5 Million HUD Grant 15. ANNOUNCEMENTS: ADJOURNMENT: g. City Council Ord. #22-80: Appropriating funds to pay for transcript/Randy Daily matter (City Atty. Groce) a. Discussion: Striping of city streets/1980 (Mayor Reid) b. Drainage Committee Meeting/Thursday, May l, 1980/6:00 P.M., Mayor's Office/to discuss drainage problem on Gregory Street (Mayor Reid) c. City Hall will be opened from 8:00a.m. to 5:00p.m., Saturday, May 3, 1980, for voter registration/for all Pulaski County residents. DEADLINE FOR REGIS- TRATION IN ORDER TO VOTE IN PREFERENTIAL PRIMARY, MAY 27TH, IS MAY 6. (City Clerk Gerren) d. AFTER REGULAR SESSION ADJOURNS: SPECIAL CITY COUNCIL MEETING: DISCUSSION m• CUN'l'IN~ GENCY FUND APPROPRIATIONS/DEFINITION OF ~CCOUNT (Mayor Reid) r l CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING POLICE & COURTS FACILITY -W. MAIN ST. MAY 1, 1980 AGENDA MEETING -CONJ:'ERENC~ ROOM -POLICE & COURTS FACILITY (7:00P.M. -7:30P.M.) ALDERMAN LARRY WILSON PRESIDING M I N U T E S 00083 A letter addressed to Mayor Reid from Arkansas State Highway Department, Eng. of Traffic Divn., dated 4-30-1980, was distributed preceding Agenda meeting. Said letter referred to a request made by the city that the Dept. make a traffic operations study to determine if signalization is warranted at inter- sections of James Street with John Harden and T. P. White Drive in Jackson- ville. Their study revealed traffic conditions at intersection of James and John Harden Drive did not satisfy warrants for signalization but if the city so desired, they would issue a Traffic Control Device Permit for a light to be placed at the intersection of James and T. P. White Drive. Also, they said they would provide plans and specifications for said project. The letter reflected the Dept. did not know of a funding source for aforementioned sig- nalization project. 1. ITEM 5 a. Agenda: (CONSENT AGENDA) (STREET LIGHT PLACEMENT) Membership discussed the city picking up billing for lights to be placed per City Engineer's recommendation at Woodland Hills Sub., Phase I. 2. ITEM 9 a. Agenda: (POLICE DEPT) (RENOVATION OF TRAILER/FIRING RANGE) Mayor Reid recommended that needed funds to help with an L.E.A.A. grant to pay for refurbishing of a trailer for Police Dept. use at firing range be appropriated out of Contingency Fund. 3. ITEM 10 a. Agenda: (STREET DEPARTMENT) (1980 CURB-GUTTER BID) Mayor Reid said he would like to see about $10,000.00 worth of curb and gutter work be done during 1980 year. 4. ITEM 14 a. Agenda: (GENERAL) (CITY COUNCIL ORD. #21-80/FIRST ELEC. COOP) Mayor Reid announced the power company was servicing several homes in- side the city limits and the ordinance would constitute a formality as they had been paying the city a franchise tax all along because said practice was statewide. Further, new legislation was requiring the company to place city tax on all billings and they did not have an Ord- inance assessing franchise tax for them to use as a reference in this re- spect. He said the people needed to know, also, this was not a new tax. 5. ITEM 14 b. Agenda: (GENERAL) (RESOLUTION #10-80/F IRST YEAR PRIORITY FUNDING/ COMMUNITY DEVELOPMENT (HUD) BLOCK GRANT, SMALL CITIES PROGRAM) Mayor Reid stated Resolution reflected the way the application was approved initially and all paperwork would be finalized after it had been approved and adopted at council meeting. ($4:I,4,000,00 TOTAL FIRST YEAR FUNDING) 6. ITEM 14 c. Ag enda: (GENERAL) (REQUEST TO PAY INVOICE/CODIFICATION CHARGES/ AND REQUEST TO CODIFY AND UPDATE ADDITIONAL ORDINANCES) City Clerk Gerren reported there were 37 additional ordinances to be codified with additional expenses to be incurred for said service above and beyond the 1979 charges which had not been approved for payment. Mayor Reid rec- ommended code book updating expenses be incorporated in the future as a line item in General Fund Budget. City Attorney Groce said the Municipal League offers codification services and the initial expense to convert to their system would be high, but he would check into the feasibility of pursuing this codification process. 00001. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 1, 1980 PAGE TWO 7. ITEM 14 d. Agenda: (GENERAL) (PROPOSAL-DISCONTINUE AGENDA/PRE-COUNCIL MEETINGS) Sponsor, Alderman Knight, explained her reasoning behind discontinuing pre- council meetings. She said, in her estimation, it was a waste of time; people could not attend meetings who would like to many times because of the small space in conference room and also, the meeting was misconstrued as being pri- vate and not open to the public at large. 8. ITEM 14 e. Agenda: (GENERAL) (REQUEST/PLACING OF GAS LINE SERVICE/HENRY ADDN.) Mayor Reid explained some homes in the New Town area were without gas service and Arkla Gas had asked $1,050.0~ from homeowners in question to install said service as they would place up monies, also, to finish job. He reported said homes do not have c ity sewer service either and the Sewer Dept. was help- ing with this problem. He said if the city would assist with placement of gas lines that in the future, if any additional tie-ons were to be done, then the city would be reimbursed.*Ch a nged in Regular Sessi on : $1,0 6 8 .40. 9. ITEM 14 f. AGenda: (GENERAL) (REQUEST/DELAY APPOINTMENT OF FIRE CHIEF) Mayor Reid said the Acting Fire Chief wanted to approach the membership concern- ing above referenced item of business. 10. ITEM 15 a. Agenda: (ANNOUNCEMENTS) (1980 STREET STRIPING PROGRAM) Mayor Reid announced there would be no action requested at this time as the Street Committee met and they would have some recommendations to submit. 11. ITEM 15 d. Agenda: (ANNOUNCEMENTS) (SPECIAL CITY COUNCIL MEETING) Mayor Reid added an item for discussion at Special Meeting called to convene after Regular Council Meeting adjourned/DISCUSSION: MAYOR 1 S INDUSTRIAL/ PUBLIC RELATIONS ACCOUNT. 12. DISCUSSION: INDIVIDUALS OPERATING BUSINESSES OUT OF THEIR HOMES: John New, City Inspector, stated that during the past five years many people had called his office concerning people operating businesses out of their homes. He said this was in violation of existing code regulations as this venture is to be done in a commercial zone and not residential areas. Member- ship discussed possibility of amending present ordinance to allow, in some instances where traffic problems would not be involved, various commercial enterprises to operate out of residential areas. Membership agreed on the fact that those people advertising their businesses should pay a privilege tax. City Attorney Groce said he would obtain copies of Little Rock and North Little Rock ordinances covering privilege tax assessments. Respectfully submitted, ~~o~=e~~ C~ ~-dMa~ CITY OF JACKSONVILLE, ARKANSAS CITY OF JACKSONVILLE, ARKANSAS 00002 CITY OF JACKSONVILLE, A~NSAS REGULAR CITY COUNC;IL MEET;I:NG MAY 1, 1980 PAGE THREE MINUTES REGULAR CITY COUNCIL MEETING -COURT ROOM -POLICE & COURTS FACILITY 7:38 P.M. -9:10P.M. MAYOR JAMES G. REID PRESIDING 00085 The City Council of the City of Jacksonville, Arkansas, met in Regular Session on May 1, 1980, at the regular meeting place of the council. Mayor Reid called the meeting to order at 7:38p.m. He delivered the invocation followed by the recitation of the "Pledge of Allegiance." ROLL CALL: ATTENDANCE ROSTER: On ROLL CALL the following members were present: Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. PRESENT: 10. ABSENT: 0. Quorum was declared. Others present: Mayor Reid; City Clerk Gerren; City Attorney Groce and Debbie Stout, Deputy Clerk, substituting for Bertha Tipton, Mayor's Secretary. PUBLIC HEARING: PETITION TO CLOSE SO. FRONT STREET BETWEEN CHESTNUT & WALNUT STREETS: Mayor Reid called Public Hearing to order. After having been duly advertised accord- ing to law, Mayor Reid explained petition before membership was to close Front Street between Walnut and Chestnut. He asked if there was any objection to the closing of said street in the City of Jacksonville, so stated. There was no ob- jection voiced. Accordingly, the Public Hearing was then closed. Mayor Reid announced an ordinance would be acted on in the meeting as per published Agenda. (ORDINANCE ADOPTED LATER IN THE MEETING/ORD. #584/EFFECTIVE JUNE 1, 1980) PRESENTATION OF MINUTES: Mayor Reid presented the Minutes of Regular City Council Meeting, April 17, 1980, for study and later action. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Hughes moved, seconded by Alderman Wilson, to approve the Minutes of Regular City Council Meeting, April 3, 1980. Approved by voice vote. MOTION CARRIED. CONSENT AGENDA: Alderman Hughes moved, seconded by Alderman Abdin, to approve placement of street lights in Woodland Hills Sub., Phase I. ROLL CALL and the following voted aye, Al- dermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. (DISCUSSED IN AGENDA MEETING) Alderman Hughes moved, seconded by Alderman Abdin, to accept and file Planning Commission Minutes, Regular Meeting, dated April 14, 1980. ROLL CALL and the follow- ing voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: Alderman Abdin moved, seconded by Alderman Fletcher, to authorize $1,200,00 for renovation of the trailer on firing range with monies to be appropriated out of Contingency Fund. Approved by voice vote. MOTION CARRIED. (DISCUSSED IN AGEND A(}Milllf):J STREET DEPARTMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY l, 1980 PAGE FOUR Per published Agenda, the membership acted on following receipt of bid: BIDDER: · MR. HARLEY DERRICK, JR. MR. BUD BURNETT SHRADER CONSTRUCTION COMPANY H. W. TUCKER COMPANY CURB & GUTTER INSTALLATION MATERIAL TO BE: 3000 PSI CONCRETE MIX/LABOR, FORMS, MATERIAL & NECESSARY TOOLS FOR LAYING THE FOLLOWING AMOUNTS: FOOTAGE: 0-100 FEET 100-500 FEET 500-1,000 FEET 1,000 FEET + NO BID RECEIVED NO BID RECEIVED NO BID RECEIVED ( $) AMOUNT BID: 8.00 FT. 7.00 FT. 6.00 FT. 5.00 FT. 0oosG Alderman Wilson moved, seconded by Alderman Hughes, to accept bid received. Discussion followed. Mayor Reid stated he was proposing to accomplish approx. $10,000.00 worth of curb and guttering. Alderman Lawson stated the city should bid the job exclusively. Mayor Reid reported the city would have to prepare the site work. Some members felt bid received was a good, fair price to pay. Motion on the t~abLe -vms then withdrawn by both parties; whereupon, Alderman Lawson moved, seconded by Alderman Wilson, to reject the bid received. Approved by voice vote. MOTION CARRIED. (DISCUSSED IN AGENDA MEETING) PARKS & RECREATION DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: ORDINANCE NUMBER 584: (City Council Ord. #20-80) (PUB. HEARING HELD EARLY IN MEETING) "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF JACKSONVILLE, ARKANSAS, VACATING AND CLOSING FRONT STREET BETWEEN WALNUT AND CHESTNUT STREET IN THE CITY OF JACKSONVILLE, ARKANSAS" was introduced. Alderman Fletcher moved, seconded by Alderman Hughes, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Debbie Stout, Deputy Clerk. Alderman Fletcher moved, seconded by Alderman Boyd, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Wil l iamson. Motion re- ceived 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Al<le:r.rn<:ut FleLc he:t: moved, seconded by Alderman Hughes, to suspend the rulco and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Debbie Stout, Deputy Clerk, read the Ordinance for SECOND TIME. 00004 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEE~ING MAY l, 1980 PAGE FIVE 00087 Alderman Fletcher moved, seconded by Alderman Hughes, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Ab- din, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Debbie Stout, Deputy Clerk, read the Ordinance for THIRD AND FINAL TIME. Alderman Fletcher moved, seconded by Alderman Boyd, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 58 4 THIS 1ST DAY OF MAY, 1980. (Emergency Clause not a d opted . Ordinance becomes effective lst da y of June, 1980) GENERAL: ORDINANCE NUMBER 5 8 5: (City Council Ord. #21-80) "AN ORDINANCE GRANTING TO THE FIRST ELECTRIC COOPERATIVE CORPORATION, ITS SUCCESSORS AND ASSIGNS, THE EXCLUSIVE RIGHT, PRIVILEGE AND AUTHORITY TO SELL, FURNISH AND DIS- TRIBUTE ELECTRIC POWER AND ENERGY AND ERECT, MAINTAIN, EXTEND AND OPERATE A SYSTEM FOR THE DISTRIBUTION, TRANSMISSION, FURNISHING OR SALE OF ELECTRIC POWER AND ENERGY TO THE CITY OF JACKSONVILLE, ARKANSAS, AND THE INHABITANTS AND ALL OTHER CONSUMERS THEREOF, AND TO USE THE STREETS, ALLEYS, BRIDGES AND OTHER PUBLIC GROUNDS OF THE CITY IN CONNECTION THEREWITH; FIXING THE TERMS THEREOF, AND FOR OTHER PURPOSES" was introduced. (REFLECTS FRANCHISE TAX ASSESSMENT) Alderman Wilson moved, seconded by Alderman Hughes, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson, Motion re- ceived 10 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Debbie Stout, Deputy Clerk. Alderman Abdin moved, seconded by Alderman Hughes, that Ordinance be accepted on FIRST READING. Discussion period/for record: Mayor Reid: "All taxes are going to be shown on statements; this is a new ruling by Public Service Commission, This is no new tax." ROLL CALL/motion on table: Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson voted aye. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Fletcher moved, seconded by Alderman Abdin, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Al- dermen: Knight, Lawson, Brooks, Hugh~s, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Debbie Stout, Deputy Clerk, read the Ordinance for SECOND TIME. Alderman Fletcher moved, seconded by Alderman Boyd, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Ab- din, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Debbie Stout, Deputy Clerk, read the Ordinance for THIRD AND FINAL TIME. Alderman Fletcher moved, seconded by Alderman Boyd, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, 00005 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 1, 1980 PAGE SIX oooss Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 5 8 5 THIS 1ST DAY OF MAY, 1980. (Emergency Clause not adopted. Ordinance becomes effective 1st day of June, 1980) (DISCUSSED IN AGENDA MEETING) RESOLUTION NUMBER 259-80: (City Council Resolution #10-80) "RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JACKSONVILLE, ARKANSAS, AUTH- ORIZING FILING OF FULL APPLICATION FOR SMALL CITIES PROGRAM FUNDING, MAKING CERTAIN ASSURANCES TO DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT AND AUTH- ORIZING MAYOR TO CERTIFY CONTENTS OF THIS RESOLUTION" was introduced. Alderman Abdin moved, seconded by Alderman Wilson, to read Resolution Number 259-80. Approved by voice vote. MOTION CARRIED. Whereupon, Resolution was read in its entirety by Debbie Stout, Deputy Clerk. Alderman Abdin moved, seconded by Alderman Fletcher, to approve and adopt Resolution Number 259-80. Approved by voice vote. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 2 5 9 - 8 0 THIS 1ST DAY OF MAY, 1980. Mayor Reid announced the next step in HUD grant process covering Small Cities proposal would be to obtain some proposals from some engineering firms to do the drainage work and also to contract the rehabilitation work out or do it in-house. (DISCUSSED IN AGENDA MEETING) Alderman Hughes moved, seconded by Alderman Wilson, to pay out of the Contingency Fund, $1,277.39, to Book Publishing Company for codification charges incurred through Ordinance No. 546. Approved by voice vote. MOTION CARRIED. Alderman Wilson suggested, and membership agreed, that the city contact Municipal League offices and ascertain what they would charge the city for codification services before the city proceeds with any further codification work with Book Publishing Company. City Attorney Groce said he would take on this chore and re- port back. (DISCUSSED IN AGENDA MEETING) Alderman Knight moved, seconded by Alderman Hughes, to discontinue the Agenda Meeting. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Boyd, Abdin and Williamson. Aldermen: Wilson, Fletcher and Keaton voted nay. Motion received 7 affirmative votes and 3 negative votes. MOTION CARRIED. (DISCUSSED IN AGENDA MEETING) Mayor Reid stated there was a need for some homes in New Town area to have gas service provided and the gas company had agreed to install the main line and tie in said homes. Addie Ghoshon, Neighborhood Action Group representative, stated there were 7 homes involved and the cost for the city to pay would be $1,068.40. Mayor Reid stated Revenue Sharing provided for social services to be provided to some extent and either this route for funding would be proper or the Contingency Fund could be tapped. Alderman Fletcher suggested that each horne (7) pay approx. $152.00 each over a period of time through payments added on to their water bills. Ms. Ghoshon said she could not speak for the community she represented as to whether this would be acceptable or not. Mayor Reid asked for a motion to be placed on the table to support this item of business. After receiving none, he ruled request for gas service to be paid for by the city not approved. (DISCUSSED IN AGENDA MEETING) 00006 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 1, 1980 PAGE SEVEN 00089 Alderman Lawson stated that for sometime he had been thinking about the possibility of the city operating under a Department of Public Safety as opposed to Fire and Police Departments and use this department jointly. He further stated Texarkana operated this type of department and he requested the council investigate same. Acting Fire Chief Smart approached membership and stated his department was opposed to this type of program. He further reported the city would be under- going a Fire Rating Bureau check soon and the city would receive deficiency points if a chief was not on board. He also stated that morale would be enriched because of upgrade in the ranks through a new chief being appointed. After thoroughly discussing pros and cons at its disposal, general consensus reached was as follows: Mayor Reid ruled request for delay of appointment of a new chief failed for lack of a motion . (DISCUSSED IN AGENDA MEETING) City Council Ord. #22-80: "AN ORDINANCE APPROPRIATING THE FUNDS TO PAY FOR THE TRANSCRIPT IN THE MATTER OF RANDY DAILY AND FOR OTHER PURPOSES'~ was not introduced. City Attorney Groce requested $347.50 be paid to his secretary for her work in preparing transcript in above referenced matter. He requested that a court re- porter be paid for future matters of this kind or a tape recorder be purchased. Membership suggested the City Attorney utilize Muny. Court tape recorder for future use by his office in this regard; whereupon, Alderman Wilson moved, sec- onded by Alderman Abdin, to pay $347.50 out of Secretarial Allowance for Civil Service Commission budget. Approved by voice vote. MOTION CARRIED. Mr. Tom Ferstl, Attorney at Law, approached council table and was recognized by Mayor Reid. (NON-AGENDA ITEM) He reported he represented client(s) that had a loan stuck at the bank because a building permit was not being issued through the city for property located in the right-of-way (proposed) for South Redmond Road project being built by the Ark. State Highway Department. City Eng. Smith suggested Mr. Ferstl go through the State Highway Dept. right-of-way acquisition for resolving problem. City Attorney Groce, City Engineer Smith and afore- mentioned attorney stated they would work together with Highway Dept. on this matter. ANNOUNCEMENTS : As listed on published Agenda: (l) DISCUSSION OF CITY STREETS -1980 (DISPOSITION/SEE MINUTES/AGENDA MEETING) STRIPING PROGRAM FOR CITY OF JACKSONVILLE (MAYOR REID) (2) DRAINAGE COMMITTEE MEETING: THURS., MAY 1, 1980/6:00 PM/MAYOR•S OFFICE/TO DISCUSS DRAINAGE PROBLEM ON GREGORY STREET (MAYOR REID) (3) CITY HALL WILL BE OPENED FROM 8:00AM TO 5:00 PM/SATURDAY/MAY 3, 1980/ FOR VOTER REGISTRATION/FOR ALL PULASKI COUNTY RESIDENTS: DEADLINE FOR REGISTRATION IN ORDER TO VOTE IN MAY 27TH PREFERENTIAL PRIMARY IS MAY 6TH, (CITY CLERK GERREN) (4) AFTER REGULAR SESSION ADJOURNS: SPECIAL CITY COUNCIL MEETING: DI'SCUSSION OF CONTINGENCY FUND APPROPRIATIONS/ DEFINITION OF ACCOUNT/ADDED ITEM: MAYOR'S INDUSTRIAL/PUBLIC RELATIONS ACCOUNT. (SEE MINUTES/AGENDA MEETING) (MAYOR REID) ADJOURNMENT: Alderman Abdin moved, seconded by Alderman Boyd, to adjourn, Approved by voice vote. MOTION CARRIED. 00007 I oon o Respectfully submitted, CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 1, 1980 PAGE EIGHT fib. tl ~ ~ ~--A!: -A ~ Mr s. Nancy J e Gerr e n, C1ty Clerk a me s G. Re1 d, Mayor CITY OF JACKSONVILLE, ARKANSAS ~OF JACKSONVILLE, ARKANSAS CITY OF JACKSONVILLE, ARKANSAS SPECIAL CITY COUNCIL MEETING MAY 1, 1980 Mayor Reid announced a Special Council Meeting had been scheduled directly after Regular Session had adjourned for the purpose of discussing Contingency-Unappro- priated Fund and the Mayor's Expense Account; whereupon, he then granted a break in proceedings at 9:10p.m. Meeting reconvened at 9:20 p.m. Mayor Reid said he did not feel like he should be scrutinized for every expense incurred out of Contingency Fund as said fund, in his mind's eye, is app•oved by budget ordinance and said ordinance did not specify guidelines for this. He further said he was not opposed to setting guidelines through passage of an ordinance. Insofar as his expense account expenditures were concerned, he stated his expense account allowed him to spend monies without accounting for them through a Supreme Court ruling, but he had accounted for same in the past be- cause of income tax purposes, and he didn't think this account should be gone over item by item. Council granted this requested courtesy. Consensus of opinion reached by membership was that expense account expenditures should be used for the conducting of city business only. City Atty. Groce stated that for a line item in the budget that exceeds the amount provided, the mayor is authorized, in his opinion, to expend money out of Con- tingency Fund account. But, in his opinion, other expenditures not falling in this category, these expenses incurred and approved by the mayor, he felt were unauthorized because the council had not approved of same. Alderman Knight moved, seconded by Alderman Boyd, to instruct City Attorney Groce to come back and place on next Agenda an Ordinance that specifies Contingency Fund monies to be expended must come before the council for approval. Approved by voice vote. MOTION CARRIED. Next item for discussion was Mayor's Expense Account. Mayor Reid said he didn't use said fund for personal expenses, and stated if the council didn't approve of how it had been drawn down on that they take it away altogether, because he didn't feel like he should have to ask the membership for approval on this expenditure account. No formal action was taken on expending monies out of aforementioned account. Mack McAlister, City Auditor, stated there was sufficient documentation ln othe.t· d.teds of city budget where expense accounts were utilized. Membership requested mayor use discretion in utilizing this account. ADJOURNMENT: Alderman Lawson moved, seconded by Alderman Boyd, to adjourn Special Session . Approved by voice vote. MOTION CARRIED. 00008 Respectfully submitted, CITY OF JACKSONVILLE, ARKANSAS SPECIAL CITY COUNCIL MEETING MAY 1, 1980 PAGE NINE ?Jk,.l/lallf i,uu ~d. -A~ Mrs. Nancy Janeer ren , City Clerk _/J"arrte; G.7 Reid,"'~o r CITY OF JACKSONVILLE, ARKANSAS CITY OF JACKSONVILLE, ARKANSAS 000 1 00009 00092 CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA REGULAR CITY COUNCIL MEETING MAY 15, 1980 l. CALL TO ORDER: 2 . INVOCATION: 3 . PLEDGE OF ALLEGIANCE TO THE FLAG: 4. ROLL CALL: 5 . PRESENTATION OF MINUTES: 6 . APPROVAL AND/OR CORRECTION OF MINUTES: 7. CONSENT AGENDA: (FIRE DEPT) (STREET DEPT) (POLICE DEPT) 8. WATER DEPARTMENT: 9. SEWER DEPARTMENT: 10. FIRE DEPARTMENT: 11. POLICE DEPARTMENT: 12. STREET DEPARTMENT: 13. PARKS & RECREATION DEPT: 14. SANITATION DEPARTMENT: 15. PLANNING COMMISSION: 16. GENERAL : Regular City Council Meeting-May l, 1980 Regular City Council Meeting-April 17, 1980 a. Monthly Report (Acting Chief Smart) b. Monthly Report (Supt. Robert Martin) c. Monthly Report (Chief Shepherd) a . Request for allocation of $5,000.00/Street Striping Program (Mayor Reid) b. Discussion of ditch and culvert maintenance program (Alderman Wilson) a . Discussion: Formal establishment of garbage fees for commercial customers (Mayor Reid) a . Recommend denial of rezoning: Lots 18, 20-26, 30/Blk. #2, Brown Addn. R-0 to C-3 a . Report: Animal Control Dept. (Mayor Reid) b . City Council Ord. #23-80: Hospital Revenue Bond Issue/$9.4 Million (Alderman Lawson) c . Request to transfer dormant bank account balances to General Fund (Mayor Reid) d. City Council Ord. #24~80: Regulating the spend- ing of City's Contingency Fund (Ald . Knight) e . Request to allocate $800.00 out of Contingency Fund: Capital Improvements Survey (Mayor Reid) 16. GENERAL: 17. APPOINTMENTS: 18. ANNOUNCEMENTS: ADJOURNMENT: 000 3 CITY COUNCIL OF JACKSONVILLE, ARKANSAS A G E N D A MAY 15TH, 1980 (continued) f. City Council Ord. #25-80: Amending the Emergency Medical Service (Mayor Reid) g. City Council Ord. #26-80 Regulating drug paraphernalia sold within city (Alderman Fletcher) h. Request to accept bid/annual order of tulip bulbs (Mayor Reid) i. City Council Resolution #11-80: Requesting the mayor to reimburse the city for certain expenses (Aldermen Knight and Wilson) j. City Council Ord. #27-80: Establishment of procedures for mayor's expense account (Aldermen Knight and Wilson) a. Jarrell Southall from Pollution Control and Ecology will be in attendance at council meeting to discuss lab re- ports from samples of soil at Dupree Park. Also, a representative from the Health Dept. will be in attendance (Mayor Reid) b. Reception honoring retiring Fire Chief Wayman Schmitt will be held on Friday, May 16, 1980 at City Hall from 2-4 p.m. (Mayor Reid) c. Memorial Day Observance: City Hall will be closed on Monday, May 26, 1980 (Mayor Reid) d. INFORMATION ONLY: Letter from Ark. State Highway Dept. reflecting survey news of signalization of Highway 161 and Martin Street intersection (Mayor Reid) CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 15, 1980 M I N U T E S REGULAR CITY COUNCIL MEETING -COURT ROOM -POLICE & COURTS FACILITY 7:35P.M. -9:40P.M. MAYOR JAMES G. REID PRESIDING CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE TO THE FLAG: The City Council of the City of Jacksonville, Arkansas, met in Regular Session on May 15, 1980, at the regular meeting place of the council. Mayor Reid called the meeting to order at 7:35P.M. Alderman Lawson delivered the invocation. Next followed the standing audience participating with entire legislative body reciting the "Pledge of Allegiance." ROLL CALL: On ROLL CALL the following members were present: Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. PRESENT: 10. ABSENT: 0. Others in attendance: City Clerk Gerren; Mayor Reid; City Attorney Groce.and Bertha Tipton, Mayor's Secretary. PRESENTATION OF MINUTES: Mayor Reid presented the Minutes of Regular City Council Meeting, May 1, 1980 for study and later action. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Hughes moved, seconded by Alderman Wilson, to approve the Minutes of Regular City Council Meeting, April 17, 1980. Approved by voice vote. MOTION CARRIED. CONSENT AGENDA: Alderman Abdin moved, seconded by Alderman Hughes, to accept and file Acting Fire Chief Smart's April, 1980 Monthly Report, reflecting the department re- sponded to a total of 35 alarms during said month with an estimated fire loss of $11,000.00. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson, Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Hughes, to accept and file April, 1980 Monthly Report submitted by Street Supt., Robert Martin, depicting a daily work log. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Hughes, to accept and file April, 1980 Monthly Report submitted by Police Chief Shepherd reflecting the following stat- istics: 1 resignation: 858 cases brought before the Municipal Court: $ 38,998,92 collected in forfeitures, bonds and fines/$ 79,00 miscellaneous payments/$1,566.00 in the Emergency Services Divn. ROLL CALL and the following voted aye, Aldermen: Kntght, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and William- son. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. DEVIATION IN AGENDA: (REPORT/POLLUTION CONTROL & ECOLOGY/DIOXIN TESTS) Mayor Reid deviated from published Agenda and introduced Mr. Jarrell Southall, Arkansas State Dept. of Pollution Control and Ecology. Mayor Reid stated he had asked Mr. Southall to present an update on his recent findings concerning tests that had been taken in Dupree Lake and ball fields in Dupree Park concern- ing possible contamination of saio area with dioxin. 00001 00095 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MZW 15, 1980 PAGE TWO Mr. Southall distributed a Memorandum dated May 15, 1980 from Richard Thompson, Acting Manager Technical Services, Dept. of Pollution Control & Ecology, addressed to Jarrell Southall, Director of said department. Mr. Southall proceeded to review aforementioned letter that outlined complete analyses of samples from Dupree Park (lake and ballfields) . In his summation, Mr. Southall stated that any dioxin traces found at any level is a cause for concern. He recommended leaving the ban on fishing intact at the lake. Also, he stated insofar as constructing subdivisions, developments, etc., in general vicinity of Rocky Branch Creek, this should be done with caution as he recommended more sampling be done, not only in new areas, but in the older areas, as well. He further stated if contamination is not found and the build- ing would be out of the flood plain, then this might be another matter. Next heard and recognized was a resident of 1511 McArthur Drive, Mr. Jack Park. Mr. Park stated he had been a resident of Jacksonville for 15 years and is a qualified chemist. He warned of the dangers of dioxin poisoning and intimated that part of the health ,problems he had been experiencing was due to carbolic acid exposure as well as working in labs/technical experimentation that exposed him to dioxin. Mr. Fred Boyd, resident of South Jacksonville area, was rec- ognized and he told the council membership about problems experienced with fish- ing in the creek during times past. He reported contamination was not a new item. Mr. Southall stated he would deliver test data, all areas affected, as soon as feasible. DEVIATION IN AGENDA: GENERAL: HOSPITAL REVENUE BOND ISSUE/$9.4 MILLION/EXPANSION: In a second deviation, Mayor Reid proceeded to introduce the following item: ORDINANCE NO. 586: (City Council Ord . #23-80) "AN ORDINANCE AUTHORIZING THE CONSTRUCTION AND EQUIPPING OF EXTENSIONS AND IMPROVE- MENTS TO THE CITY HOSPITAL; APPROVING THE ISSUANCE OF HOSPITAL REVENUE BONDS; AND PRESCRIBING OTHER MATTERS PERTAINING THERETO" was introduced. Alderman Wilson moved, seconded by Alderman Abdin, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Alderman Brooks abstained from voting. Motion received 9 affirmative votes and 1 abstention. Ordinance read for FIRST TIME by Bertha Tipton, Mayor's Secretary. Alderman Fletcher moved, seconded by Alderman Hughes, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Law- son, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Alderman Brooks abstained from voting. I-1ot±~m received 9 affirnta ti ve votes and 1 abstention. ·MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Fletcher moved, seconded by Alderman Abdin, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Al- derman Brooks abstained from voting. Motion received 9 affirmative votes and 1 abstention. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for SECOND TIME. 00002 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 15, 1980 00096 PAGE THREE Alderman Fletcher moved, seconded by Alderman Boyd, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Alderman Brooks abstained from voting. Motion received 9 affirm- ative votes and l abstention. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for THIRD AND FINAL TIME. Alderman Abdin moved, seconded by Alderman Williamson, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Alderman Brooks abstained from voting. Motion received 9 affirmative votes and l abstention. MOTION CARRIED. Alderman Lawson moved, seconded by Alderman Abdin, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Alderman Brooks abstained from voting. Motion received 9 affirmative votes and l abstention. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 5 8 6 THIS 15TH DAY OF MAY, 1980. DEVIATION IN AGENDA: PLANNING COMMISSION: REZONING MATTER: In a third deviation, Mayor Reid introduced the following: The Jacksonville Planning Commission recommends denial of rezoning petition, Lots 18, 20-26, Block #2, Brown Addition, from R-0 to C-3 classification. Alderman Abdin moved, seconded by Alderman Hughes, to turn down the rezoning petition, as so outlined above, as recommended by the Planning Commission, Approved by voice vote. MOTION CARRIED. WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: Alderman Abdin moved, seconded by Alderman Boyd, to approve up to $5,000.00 for 1980 Street Striping Program. Approved by voice vote. MOTION CARRIED. (See Exh. A/5-15-80) Membership next requested some cost estimates be prepared by City Engineer Smith for reflectors to be placed on city streets. Alderman Wilson requested that a comprehensive maintenance program be developed where the city would periodically clean out ditches. Supt. Martin and City Eng. Smith said they would work together on assembling on paper above referenced program. Addie Gohshon, resident, Henry Estates Addition, requested ditches be cleaned out in her area of the city. PARKS & RECREATION DEPARTMENT: SANITATION DEPARTMENT: Mayor Reid reported the Sanitation Committee had met and it looked like there would be a possibility of commercial rates being charged for garbage service bE!ing revised. A Committee member, Alderman Williamson, stated he would like to see a study made in order to ascertain what route the oity needed to follow in this regard. He asked the membership to be thinking about said revi s ion of rates. 00003 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 15, 1980 PAGE FOUR Mayor Reid reported the city had been receiving quite a few complaints from residents concerning trash setting out in front of their yards for long OOG97 periods of time. Sanitation Supt. Gilmore explained the crew got behind in trash pickups recently because of storm refuse. Setting a trash truck schedule was discussed and Mayor Reid said this would be difficult because the city does not know how much trash is going to be placed for pick-up at any one given area of the city. Supt. Gilmore reported that newly purchased equipment to help in this situation would be arriving soon. GENERAL: Mayor Reid postponed a report from Animal Control Department until such time City Inspector New could be in attendance to present same. Mayor Re;i.d introduced, the next ~tern of business entailing two dormant bank accounts, as follows: Account Age: 8 years 3 years Fund: Balance: Name of Ace: -----------------------------#108 $ 6.13 72-364L Fund #172 $ 806.10 Govt. Service Fellowship TOTAL.... $ 812.23 Alderman Abdin moved, seconded by Alderman Fletcher, to make requested trans- fer of above referenced funds over to General Fund. Approved by voice vote. MOTION CARRIED. ORDINANCE NUMBER 587: (City Council Ord. #24-80) "AN ORDINANCE REGULATING THE SPENDING OF THE CITY'S CONTINGENCY FUND, ADDING CHAPTER 3.20 TO THE MUNICIPAL CODE OF JACKSONVILLE, AND FOR OTHER PURPOSES" was introduced. (Contingency Fund expenditures shall be approved by Council) Alderman Knight moved, seconded by Alderman Williamson, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Bertha Tipton, Mayor's Secretary. Alderman Knight moved, seconded by Alderman Wilson, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Law$on, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Knight moved, seconded by Alderman Hughes, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for SECOND TIME. Alderman Knight moved, seconded by Alderman Hughes, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for THIRD AND FINAL TIME. 00004 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 15, 1980 PAGE FIVE Alderman Hughes moved, seconded by Alderman Knight, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Law- son, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Knight moved, seconded by Alderman Hughes, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. 00098 ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 5 8 7 THIS 15TH DAY OF MAY, 1980. Mayor Reid passed on a request to allocate $800.00 out of Contingency Fund for a Capital Improvement Survey as there was no motion from the membership to entertain consideration of same. Alderman Lawson moved, seconded by Alderman Hughes, to place a substitute ordinance on Agenda, replacing one submitted with Agenda packet numbered City Council Ord. #25-80. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE NUMBER 588: (City Council Ord. #25-80) "AN ORDINANCE AMENDING THE EMERGENCY MEDICAL SERVICE, AMENDING ORDINANCE NUMBER 381, ADDING CHAPTER 8.48 TO THE MUNICIPAL CODE OF JACKSONVILLE, ARKANSAS, AND FOR OTHER PURPOSES" was introduced. Alderman Lawson moved, seconded by Alderman Boyd, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Bertha Tipton, Mayor's Secretary. Alderman Boyd moved, seconded by Alderman Williamson, to amend Ordinance by deleting the words "within the city limits" listed under 8.48.05 Charges, with Ordinance to read as follows: "8.48.05 Charges" "The charges to be made for Emergency Medical Services shall be as follows: "Base Charge -$35.00 for E:lmergency service." ROLL CALL on Amendment and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MO- TION CARRIED. Alderman Hughes moved, seconded by Alderman Knight, that Ordinance be accepted on FIRST READING, AS AMENDED. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and William- son. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Fletcher moved, seconded by Alderman Boyd, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes, MO- TION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for SECOND TIME. 00005 ( l J CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 15, 1980 PAGE SIX 00099 Mayor Reid announced at this time that the city administration had implemented a pay plan as follows: PARAMEDIC -$100.00 over and above regular pay to be paid per month. EMERGENCY MEDICAL TECHNICIAN -$50.00 over and above regular pay to be paid per month (when qualified) . He further reported the Ambulance Committee presently meeting on a regular basis had approved aforementioned pay. City Council Ordinance No. 26-80: "AN ORDINANCE REGULATING DRUG PARAPHERNALIA SOLD WITHIN THE CITY OF JACKSONVILLE, ADDING CHAPTER 9.28 TO THE MUNICIPAL CODE OF JACKSONVILLE, AND FOR OTHER PURPOSES" was introduced. Alderman Abdin moved, seconded by Alderman Boyd, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Law- son, Brooks, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Alderman Hughes voted nay. Motion received 9 affirmative votes and 1 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Bertha Tipton, Mayor's Secretary. Alderman Fletcher moved, seconded by Alderman Abdin, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Boyd, Fletcher, Abdin, Keaton and Williamson. Aldermen: Knight, Brooks, Hughes and Wilson voted nay. Motion received 6 affirmative votes and 4 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Fletcher moved, seconded by Alderman Abdin, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Boyd, Fletcher, Abdin, Keaton and Williamson. Aldermen: Knight, Law- son, Brooks, Hughes and Wilson voted nay. Motion received 5 affirmative votes and 5 negative votes. TIE :VOTK DECLARED, Whereupon, Mayor Reid broke tie by voting aye. MOTION '.PO SUSPEND THE RULES FAILED. Mayor Reid stated the Ordinance would be placed back on next Regular Agenda for Second Reading. Alderman Abdin moved, seconded by Alderman Hughes, to accept bid received for tulip bulb annual order, as follows: (FUND: GENERAL FUND/BEAUTIFICATION DEPT) BIDDER: Van Zonneveld Bros., Inc . AMOUNT: $ 1,465.15 plus tax and shipping (exchange rate basis @ $2.00 rate) Approved by voice vote. MOTION CARRIED. (1 nay vote declared, Ald. Lawson) Alderman Abdin next requested the city endeavor to place a tulip bed in the median of McArthur Drive. After discussion, Mayor Reid stated he would work on this request. RESOLUTION NUMBER 260-80: (City Council Resolution #11-80) "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JACKSONVILLE, ARKANSAS, REQUESTING T}~T THE MAYOR, THE HONORABLE JAMES G. REID, REIMBURSE THE CITY OF JACKSONVILLE FOR CERTAIN EXPENSES FOR THE FOLLOWING REASONS" was introduced. Alderman Knight moved, seconded by Alderman Wilson, to read Resolution Number 260-80. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary read the Resolution in its entirety. 00006 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 15, 1980 PAGE SEVEN Alderman Boyd requested for sake of the record her comments be recorded. She stated that an item in the Resolution, totaling $ 128.03 paid to Ted's Body Shop for repair of her automobile, had been reimbursed to the city in full. She reported her vehicle was struck by a city vehicle and after discussing accident with the mayor and submitting a cost estimate on the damages, she left this with the city. A1so, she said the aforementioned amount of money would have been paid at the time if she had known repairs on her vehicle would have come out of city's Contingency Fund account. Alderman Knight, also for the sake of the record, stated she didn't like the city's money used in such a manner (as outlined in co-sponsored Resolution) . Mayor Reid re- ported for the Minutes that he believed he has always acted in the best in- terest of the city as a whole. As there were no further comments for the record or changes to be voiced for changing/altering figures in Resolution, Alderman Knight moved, seconded by Alderman Wilson, to approve Resolution. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Fletcher, Abdin, Keaton and Williamson. Aldermen: Lawson and Boyd voted nay. Motion received 8 affirm- ative votes and 2 negative votes. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 2 6 0 - 8 0 THIS 15TH DAY OF MAY, 1980. (Note: Copy of Resolution placed in Minute Book, as per instructions) ORDINANCE NUMBER 589: (City Council Ordinance #27-80) "AN ORDINANCE ESTABLISHING CERTAIN PROCEDURES FOR THE MAYOR'S EXPENSE ACCOUNT, ADDING CHAPTER 3.24 TO THE MUNICIPAL CODE OF JACKSONVILLE, AND FOR OTHER PUR- POSES" was introduced. Alderman Wilson moved, seconded by Alderman Knight, ·that Ordinance be placed on FIRST READING. Unanimous consensus of opinion reached by membership was ()01.00 to read into the Ordinance 3.24.02/Executive Department Expense Accounts: para. A and B the word "receipts" versus ''documentation." ROLL CALL and the follow- ing voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 neg- ative votes. MOTION CARRIED. Ordinance read for FIRST TIME (with said change(s) read) by Bertha Tipton, Mayor's Secretary. Alderman Knight moved, seconded by Alderman Hughes, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Law- son; Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Mo- tion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORD- INANCE ACCEPTED ON FIRST READING. Alderman Knight moved, seconded by Alderman Hughes, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Alder- men: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Sectetary, read the Ordinance for SECOND TIME. Alderman Knight moved, seconded by Alderman Wilson, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 neg- ative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Sectetary, read the Ordinance for THIRD AND FINAL TIME. 00007 [ CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING MAY 15, 1980 PAGE EIGHT Alderman Wilson moved, seconded by Alderman Knight, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Knight moved, seconded by Alderman Wilson, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 5 8 9 THIS 15TH DAY OF MAY, 1980. APPOINTMENTS: ANNOUNCEMENTS: (As listed on published Agenda) l. Mr. Jarrell Southall from Pollution Control and Ecology will be in attendance at council meeting to discuss lab reports from samples of soil at Dupree Park. Also, a representative from the Health Dept. will be in attendance . (Mayor Reid) 2. Reception honoring retiring Fire Chief Wayman Schmitt will be held on Friday, May 16, 1980 at City Hall from 2-4 p.m. (Mayor Reid) 3. Memorial Day Observance: City Hall will be closed Monday, May 26, 1980. (Mayor Reid) 4. INFORMATION ONLY: Letter from Ark. St. Hiwy. Dept. reflecting survey news of signalization of Highway 161 and Martin Street intersection. (Mayor Reid) ENCLOSED WITH AGENDA PACKET. ADJOURNMENT: Alderman Fletcher moved, seconded by Alderman Abdin, to adjourn. Approved by voice vote. MOTION CARRIED. Respectfully submitted, ~ '!Jt~Mr. ~IJAtL ~ ~-.4 ,~ Mrs. Nancy Jane Gerren, C1ty Clerk ames G. Re1d, Mayo CITY OF JACKSONVILLE, ARKANSAS ~ITY OF JACKSONVILLE, ARKANSAS EXHIBIT A -5/15/80 APPROVED STREET STRIPING PROGRAM, 1980, JACKSONVILLE, ARKANSAS~UBMITTED BY ENGINEER- ING DEPARTMENT: 1. SCHOOL DRIVE 6,000 L.F. 2. CLOVERDALE ROAD 1,143 L,F, 3. LOOP ROAD 15' 371 L.F , 4. SOUTH ROAD 1,336 L.F. 5. EAST MAIN 2,664 L.F. (James St. East) 6. FIRST STREET 6,880 L.F, 7. GRAHAM ROAD 4,000 L.F. 37,394 L.F, -APPROX, COST $5,000,00 END 00008 COPY COPY COPY RESOLUTION NO. 260-80 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JACKSONVILLE, ARKANSAS, REQUESTING THAT THE MAYOR 1 T~E HONORABLE JAMES G, RE;I:D 1 REIMBU;RSE THE CITY OF JACKSOl'JVILLE FOR CERTAIN EXI?ENSES FOR THE FOLLOWING E,EASONS: WHEREAS, the City of Jacksonville is experiencing financial difficul- ties; and WHEREAS, the City Council of Jacksonville pelieves that the Mayor ex- pended certain funds, which will be detailed hereinafter, for his personal benefit and directly contrary to the best interests of the taxpayers of the City of Jacksonville; and oo1n2 WHEREAS, the eas·;i.est method of resolving this matter would be the prompt repayment of the amount improperly expended from said funds to the City of Jacksonville by The Honorable James G. Reid; NOW THEREFORE BE IT RESOLVED, that the City Council of Jacksonville requests the following expenses be reimbursed to the City of Jacksonville by the Honorable James G. Reid: TRAVEL AND CONVENTION EXPENSE -1979 #132 #193 #341 #533 Razorback Fund/Razorback dues and donations James G. Reid/tickets -Southwest Conference play-off Cynthia Caldwell/Miss U.S.A. Contest James G. Reid/Room expenses/Holiday Inn/Houston, Texas, March 2 - 4 #534 Miss U. S. A. Pageant/Tickets for final selection -Miss $ 60.00 48.00 50.00 77.04 U. S. A. Reception -Biloxi, Mississippi 50,00 #651 University of Arkansas/1979 U of A football tickets -Little Rock and Fayetteville--2 tickets each game 121.00 INDUSTRIAL (PUBLIC RELATIONS) -1979 01/17/79 Foxwood Country Club/Club dues -Oct. Nov. & Dec. 1978 and Jan. 1979 02/16/79 Desalvo Import Company/Razorback watch 02/20/79 Jacksonville Razorback Club/Holtz show 02/28/79 Foxwood Country Club/Dues 03/20/79 Fire Department/softball team donation for softball team 03/23/79 Foxwood Country Club/Dues 03/29/79 PWP Easter Seals Dance 04/03/79 Gideon's/Dues 04/06/79 Junior Auxiliary Dance 04/12/79 Jacksonville Razorpack Club/Tickets 05/17/79 Pulaski County Council on Aging/Donation 05/21/79 Chamber of Commerce/Symphony Tickets 06/01/79 Easter Seals Society/Tickets for July 4th Sweepstakes 06/05/79 Lions Club/Tickets for Ark, Travelers Game 06/11/79 Jacksonville Razorback Club/Picnic and raffle tickets 06/29/79 Harriett Sherman/Miss Cinderella Girl Pageant/Lisa Sherman -Magnolia, Arkansas 07/18/79 Madcasts/Birthday gifts-elderly activities 07/23/79 National Foundation of Cancer Research/Donation $ 406.04 $ 360.00 40.68 24.00 75.00 40.00 51.71 10,00 26,20 25.00 12.00 20.00 13.50 10.00 5.00 7.00 25.00 15.02 5,00 00!)09 r f 07/27/79 08/14/79 08/15/79 09/04/79 09/04/79 09/04/79 09/13/79 10/02/79 10/26/79 10/29/79 11/07/79 11/20/79 11/20/79 11/30/79 12/21/79 COPY COPY RESOLUTION NO. 2 6 0 - 8 0 (PAGE #2) Police Department/Drawing at monthly police function $ 25.00 Business & Professional Women/B&PW Dues-May, 1979 - May, 1980 18.00 Frank Brown/Constitutional Conv. pictures 17.51 Miss Arkansas Pageant/Program advertising 44.00 Arkansas Chapter NMSS/Contribution to Mutiple Sclerosis Soc. 5.00 Friends of the Zoo/Contribution 5.00 Heart of Arkansas/Banquet tickets 15.00 Pulaski County Council on Aging/Contribution 20.00 First Apostolic Church of Jesus Christ/Walk-a-than 10.00 Jacksonville Red Devil Booster Club 50.00 Arkansas Handicapped/Basketball game tickets 10.00 North Hills Handicapped/Donation 10.00 Birthday Gifts for Elderly 6.60 Overage for October, 1979/Advance 69.00 Open House -Door prizes/Christmas Open House ($25.00 cash/ 4 prizes) 100.00 $1,170.22 CONTINGENCY -1979 #156 Ted's Body Shop/Repair Martha Boyd's car 128.03 ** #222 Air Scoop/Advertising 10.00 #224 Arkansas Jaycees Convention/Advertising in program 40.00 #263 Jacksonville High School Advertising 50.00 #266 KGMR Broadcasting/Advertising 20.00 #1612 Seigga Trophies/Labels & certificates 103.00 #1666 NCO Ark. Natl. Guard/Advertisement 39.00 #1955 Boss Printing/300 Christmas cards and envelopes 256.47 #1971 Jacksonville Chamber of Commerce/Council banquet tickets/foot- ball, etc. 138.00 #1977 Kentucky Fried Chicken/Catering -October, 1979 40.50 #2049 Miss Arkansas Pageant/1979 payment 44.00 #2051 Jacksonville High School Annual/Yearbook advertising 60.00 #2053 American Legion/Program support 39.00 #2054 Seigga Trophies/2 plaques -man of year 64,33 #2055 Petty cash reimbursed/City Hall open house party supplies 88,20 #79-1916 KGMR Broadcasting, Inc./30 minutes of broadcasting-Christ- mas greeting 30.00 #79-1917 Club Products/3 sets (8 pc. set) club aluminum for door prizes Christmas Open House 115.87 #79-1921 Canfield Publishing/Display ad -Mayor Reid -Open House at 715 Hapsburg on Sunday, December 16th 2 -6 p.m. 42.00 $1,440.50 TOTAL FOR THREE ACCOUNTS FOR 1979 ....... , ........... , ............. $3,016.76 TRAVEL AND CONVENTION EXPENSE -1980 Jacksonville Razorback Club dues Razorback Fund -Contribution INDUSTRIAL (PUBLIC RELATIONS) -1980 01/01/80 01/10/80 01/15/80 01/22/80 01/22/80 Sugar Bowl Trip Expenses Flowers/Mrs. Cummings/Funeral flowers Birthday lunch/Elderly activities United Cerebral Palsy -Donation Basketball tickets $ 10 :oo-· 100 ~00 ' ~10.00 $ 120.00 18.03 20.00 25.00 25,00 **$128.03 REIMBURSED TO CITY BY ALDERMAN MARTHA BOYD (City Clerk Gerren) **SE~ MINUTE~ OF 5-15-1980 CITY COUN~IL MEETING 001J)3 0001.0 COPY COPY 02/15/80 02/19/80 02/22/80 02/28/80 03/29/80 03/29/80 04/21/80 (PAGE #3) Birthday lunch/Elderly activities Scout tickets Kiwanis Club/Donation/pancake breakfast SWC Play-offs/Hotel/San Antonio, Texas Razorback Band School Fund/Donation Boys' Club Banquet/Donation LRAFB Community Council Dues RESOLUTION NO. 2 6 0 - 8 0 $ 22,34 5.00 25.00 55.00 5.00 25.00 10.00 $ 355,37 TOTAL OF ACCOUNTS FOR 1980 ......................................... $ 465.37 GRAND TOTAL ........................................................ $3, 48 2 .13 0010·i BE IT FURTHER RESOLVED, that a copy of the Resolution be placed in the per- manent records of the City Council of Jacksonville, Arkansas. WITNESS our hands and seals this 15th day of ATTEST: 1/k. ?kt~ JM1!_ ~-CITY CLERK APPROVED AS TO FORM: CITY ATTORNEY C E R T I F I C A T E STATE OF ARKANSAS) ) ss COUNTY OF PULASKI) ____ MA~Y _________ , 1980. I, the undersigned, City Clerk of the City of Jacksonville, Arkansas, do here- by certify that the foregoing RESOLUTION NUMBER 260-80, is a true and correct copy of said Resolution passed by the City Council and approved by the Mayor of the City of Jacksonville, Arkansas, on the 15th day of May, 1980, and that the same now appears of record in my office in RESOLUTION BOOK NUMBER III, Page Number(s) 136-139. IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed the seal of the City of Jacksonville, Arkansas, this 15th day of May, 1980. Mr~Jz~e~c~ CITY OF JACKSONVILLE, ARKANSAS 8 E A L ) 00011. CITY COUNCIL OF JACKSONVILLE, ARKANSAS A G E N D A REGULAR CITY COUNCIL MEETING June 5, 1980 1. CALL TO ORDER: 2. INVOCATION: 3. PLEDGE OF ALLEGIANCE TO THE FLAG: 4. ROLL CALL: 5. PRESENTATION OF MINUTES: Regular City Council Meeting -May 15, 1980 6. APPROVAL AND/OR CORRECTION OF MINUTES: Regular City Council Meeting -May 1, 1980 7. CONSENT AGENDA: (FIRE DEPARTMENT) (STREET DEPARTMENT: (PLANNING COMMISSION) (ANIMAL CONTROL DEPT) 8. WATER DEPARTMENT: 9. SEWER DEPARTMENT: 10. FIRE DEPARTMENT: 11. POLICE DEPARTMENT: 12. STREET DEPARTMENT: a. Monthly Report (Chief Smart) b. Two (2) Street Light Requests, as follows: a. BETWEEN 109 & 115 BLAKLEY ST. b. EAST SIDE OF STIRRUP TRAIL (Mayor Reid) c. Minutes -Regular Meeting -May 12, 1980 d. Monthly Report (Mayor Reid) a. Request to accept low bid/fire and police uniforms/ one year supply (Mayor Reid) a. Presentation: Discussion/Raised pavement markers for Main St. (Mayor Reid) b. Discussion: Purchase of tractor with dozer blade for cleaning out cement drains (Mayor Reid) c. Presentation: Petition/Drainage ditch between Karen Cove & Gum St. (Alderman Hughes) d. Drainage Problem/Hickory & Jones St. (City Atty Groce) e. Proposal to close off the west end of Braden St. (Alderman Fletcher) f. Request $5,000,00/Street Funds/Drainage Pipe/Henry Estates Addn. (Mayor Reid) CITY COUNCIL OF JACKSONVILLE, ARKANSAS A G E N D A June 5, 1980 13. PARKS & RECREATION COMMISSION: 14. SANITATION DEPARTMENT: 15. PLANNING COMMISSION: 16. GENERAL: 17. APPOINTMENTS: 18. ANNOUNCEMENTS: a. Request $1 ,200.00/Contingency Fund/Fireworks Display (Mayor Reid) b. Request $50.00/Contingency Fund/Heart of Ark. Travel Association dues/June 80-81 (Mayor Reid) c. Request a maximum of $150.00/Contingency Fund/ Purchase of Official City Seal (City Clerk) d. Request permission to repair incinerator at Animal Shelter (Aldermen Brooks & Keaton) e. City Council Ord. #26-80: SECOND READING: Reg- ulating Drug Paraphernalia (Alderman Fletcher) f. City Council Ord. #28-80: Act 9 Bond Issue/AGL Corp. expansion (Mayor Reid) g. City Council Ord. #29-80: Act 9 Bond Issue/AGL Corp. Lease & Agreement (Mayor Reid) h. Application for Taxi Service Permit (Mayor Reid) i. Discussion: Collection of overdue Privilege Taxes (Mayor Reid) j, Discussion: Codification of Ordinances (City Attorney Groce) k. Request approval/Mayor's Expense Account for month of May, 1980 (Mayor Reid) 1. Request $168.50/Contingency Fund/Ads previously published (Mayor Reid) a. HOSPITAL COMMISSION REAPPOINTMENT: Raymond Mosley/term expires 6-31-1980 (Mayor Reid) b. HOSPITAL COMMISSION REAPPOINTMENT: J. C. George/ term expires 6-31-1980 (Mayor Reid) a. PUBLIC HEARING: 7:00 P.M. WEDNESDAY/JUNE 4, 1980/POLICE & COURTS BUILDING/PRESERVATION/ WILDLIFE SANCTUARY -HOLLAND BOlTOMS b, THE FOLLOWING COUNCIL COMMITTEE MEETINGS ARE SCHEDULED FOR JUNE 5TH, 1980: CITY COUNCIL OF JACKSONVILLE, ARKANSAS A G E N DIJA. June 5, 1980 18. ANNOUNCEMENTS: (Continued) 1. FIRE DEPARTMENT (Boyd/Knight)* DISCUSS SECRETARIAL POSITION 2. PARKS & RECREATION DEPARTMENT (Williamson/Hughes) DISCUSS GALLOWAY PARK FENCE PROBLEM 3. FINANCE DEPARTMENT (Wilson/Lawson) DISCUSS MID-YEAR PAY CHANGES 4. STREET DEPARTMENT (Keaton/Brooks) DISCUSS MAIN STREET IMPROVEMENTS 5. FIRE DEPARTMENT (Boyd/Knight)* DISCUSS REPORT FOR MAY, 1980) c. NEIGHBORHOOD VOTER REGISTRATION DRIVE BEGINS JUNE 7TH -ENDS OCTOBER 10, 1980 (City Clerk Gerren) I ADJOURNMENT: I I · NOTE: PUBLIC HEARING CONDUCTED IN CONJUNCTION WrTH R~GU~AR COUNCI~ M~~TING PRO .. CEEDINGS CONCERNING ACT 9 AGL BOND ISSUE. CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 5, 1980 M I N U T E S REGULAR CITY COUNCIL MEETING -COURT ROOM -POLICE & COURTS FACILITY 7:32P.M. -9:50P.M. MAYOR JAMES G. REID PRESIDING CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE TO THE FLAG: The City Council of the City of Jacksonville, Arkansas, met in Regular Session on June 5, 1980, at the regular meeting place of the council. Mayor Reid called the meeting to order at 7:32P.M. Alderman Fletcher delivered the invocation. Next followed the standing audience participating with entire legislative body reciting the "Pledge of Allegiance." ROLL CALL: On ROLL CALL the following members were present: Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Alderman Lawson was absent on ROLL CALL (Arrived later in meeting). PRESENT: 9. ABSENT: 1. Others in attendance: City Clerk Gerren; Mayor Reid; City Attorney Groce and Bertha Tipton, Mayor's Secretary. DEVIATION IN AGENDA -PUBLIC HEARING -ACT 9 BOND ISSU E/A.G.L. CORP. EXPANSION: At this time, Mayor Reid deviated from published Agenda and called a Public Hearing to order dealing with above item of business. The City Clerk noted the publication of a Notice dated May 23, 1980 of a hearing regarding the question of the adoption of an Ordinance authorizing the issuance of certain Act 9 bonds in connection with a proposed project for lease to A.G.L. Corp. A copy of the Notice was published May 25, 1980, Arkansas Gazette, as re~ quired by law and is on file with the office of the City Clerk. Mayor Reid then asked if there was anyone present to speak on behalf or against said bond issue proposal as so outlined above. Mr. John Haley, Attorney at Law, Laser, Sharp, Haley, Young & Huckabay, P.A., representing A. G. L. Corporation, approached membership and introduced Mr. David Hamilton, representing under- writers for bond issue, Mr. Phil Scratton, Comptroller, A. G. L. Corp., and Mr. Michael Parker, bond counsel. Mr. Haley proceeded to explain the proposed industrial project involving the acquisition, construction and equipment of manufacturing facilities consisting of lands, building, improvements, machinery, equipment and facilities. He next outlined details of revenue bond issuance insofar as how the project will be owned by the City of Jacksonville and leased to A. G. L. Corp., for lease rentals sufficient to provide for the payment of the principal of, premiums, if any, and interest on the bonds, with Ark. Dept. of Economic De- velopment approving of same. Payment in lieu of taxes was briefly touched on by Mr. Haley. He stated his firm had executed an agreement covering tax situation with the first year to generate $3,200.00 and escalates up to $6,000.00 per year. (Finance Director, Eugene Kelley, addressed this subject later in hearing) Mr. T. R. Bond, Bond Consulting Engineers, Jacksonville, Arkansas, was rec- ognized by Mayor Reid. Mr. Bond voiced his support for passage of the bond issue. Finance Director Kelley approached council membership and stated he had negotiated 000!11 l CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 5, 1980 PAGE TWO payment in lieu of tax agreement and he applied the same kind of approach to Act 9 A. G. L. Bond Issue as the city had previously agreed to with another Act 9 Bond Issue with Standex International. He further stated the city is trying to maintain a consistency in its approach to said revenue bond issues and there is a difference with A. G. L. •s issue in that said firm would be accomplishing their project over a period of time whereas Standex finished their construction in a relatively short period of time thereby different pay- ment in lieu of tax schedules would be varying in amounts per year. After receiving no further comments, Mayor Reid ruled Public Hearing closed at 7:48P.M. DEVIATION IN AGENDA: With no dissenting voice heard, Mayor Reid deviated from published Agenda and took up the following item of business: GENERAL: City Council Ordinance Number 26-80: 11 AN ORDINANCE REGULATING DRUG PARAPHERNALIA SOLD WITHIN THE CITY OF JACKSON- VILLE, ADDING CHAPTER 9.28 TO THE MUNICIPAL CODE OF JACKSONVILLE, AND FOR OTHER PURPOSES 11 was introduced for SECOND READING. Alderman Abdin moved, seconded by Alderman Fletcher, to place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Alder- man Hughes voted nay. Motion received 9 affirmative votes and 1 negative vote. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor•s Secretary, read the Ordinance for SECOND TIME. Alderman Fletcher moved, seconded by Alderman Abdin, that Ordinance be accepted on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Alderman Hughes voted nay. Motion received 9 affirmative votes and 1 negative vote. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Fletcher, to suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Boyd, Fletcher, Abdin, Keaton and Williamson. Aldermen: Knight, Lawson, Brooks, Hughes and Wilson voted nay. Motion received 5 affirm- ative votes and 5 negative votes. TIE VOTE DECLARED. Mayor Reid did not cast a vote aye or nay as he said the question was moot as his vote would not de- cide one way or another as 7 votes were required in order to suspend the rules. MOTION FAILED TO SUSPEND THE RULES. Mayor Reid stated Ordinance would be brought back to next meeting for THIRD AND FINAL READING. During course of proceedings relating to consideration of above referenced Ordinance, Mrs. Harriet Sherman voiced her support of the Ordinance and Municipal Court Judge Batton requested the council hold up on their decision until an Attorney General's opinion could be obtained on whether the council had authority to act on said legislation and also if it was constitutionally sound. Aldermen Abdin and Fletcher voiced strong opinions as to desiring the passage of the legislation. Alderman Hughes voiced his opinion and stated he thought it was unconstitutional. 00002 PRESENTATION OF MINUTES: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 5, 1980 PAGE THREE Mayor Re id prese nted th e Minutes of Regular City Council Meeting held on May 15, 1980 for study and later action. APPROVAL AND/OR CORRECTI ON OF MINU TES : Ald erma n Hu ghes mov ed, sec ond ed by Al derman Boyd, to approve the Minutes of May 1, 1980, as published. Approved by voice vote. MOTION CARRIED. CONSENT AGENDA: Ald er man Ab din moved, seconded by Alderman Hughes, to accept and file Fire Chief Wilbur Smart's Monthly Report disclosing that during May the department re- sponded to a total of 32 alarms, estimated fire loss of $8,750.00, and fire re- lated injuries stistained 'by Larry Dickerson was explained. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Hughes, to approve two (2) street light requests at the following locations: Between 109 and 115 Blakley Street and the East side of Stirrup Trail. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and William- son. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Hughes, to accept and file the Planning Commission Minutes of May 12, 1980. ROLL CALL and the following voted aye, Alder- men: Knight, Lawson, Brooks, Hughes, Wi'1son, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Abdi n moved, seconded by Alderman Hughes, to accept and file an Animal Control Report submitted by Mayor Reid for the month of May. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Flet~ cher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. WATER DEPARTMENT: SEW ER DEPART MENT: FIRE DEPARTMENT: Mayor Re i d presented a bid tabulation sheet covering a one year 1 s supply/Police & Fire Department uniforms, as follows: ITEM NO. DESCRIPTION: 1 Police uniforms 2 Fireman uniforms BIDDER; Mar t in's Sou t hern Unif. Martin's Southern Unif. AMOUNT:* TTLS: $ 342 ,46 $ 166,85 $ 509,31 1 Police uniforms Schneider's $ 324 .70 2 Fireman uniforms Schneider's $ 183,30 * Per uniform $ 508,00 Alderman Fletcher moved, seconded by Alderman Boyd, to accept low bid submitted by Schneider's. Approved by voice vote. MOTION CARRIED. (NOTE: FUNDING: POLICE DEPARTMENT -REVENUE SHARING/FIRE DEPARTMENT -GENERAL FUND) 00003 POLICE DEPARTMENT: STREET DEPARTMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 5, 1980 PAGE FOUR Alderman Abdin moved, seconded by Alderman Hughes, to advertise for bids for raised markers on Main Street that are reflective in nature. At this time, Alderman Keaton suggested striping sufficiently and accurately would suffice and would be a cheaper alternative than aforementioned venture. Therefore, Alderman Abdin withdrew former motion with consent by second, Alderman Hughes. General consensus reached after more discussion was to approve of striping Main Street as approved at an earlier meeting, along with others, and Mayor Reid ruled the purchase of reflective markers to be a dead issue. Alderman Knight moved, seconded by Alderman Keaton, to accept low quote received from Twin City Ford Co., in the amount of $1,434.79 for purchase of a tractor, Ford Model LT 110 with dozer blade mounted in front. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Boyd, Fletcher, Abdin, Keaton and Williamson. Alderman Wilson voted nay. Motion received 9 affirmative votes and 1 negative vote. MOTION CARRIED. Alderman Hughes referred to his letter of introduction forwarded with Agenda packet and a petition also included that dealt with drainage ditch problem between Karen Cove and Gum Street. Lt. Wm. 1. Frazier, 107 Karen Cove, approached the member- ship and explained the citizens' complaints mentioning safety hazard of said ditch and mosquito-breeding issue encountered by those living in nearby area. Street Supt. Martin stated it would take 400 feet of 24 11 tile to rectify situation. City Eng. Mike Smith displayed a drainage network map of the city and surrounding areas of the city showing all ditches. Final consensus of opinion reached was this matter should be taken up at Drainage/Street Committee meetings and be placed on priority list. City Attorney Groce next sponsored an item concerning drainage problem being ex- perienced by a citizen, Mrs. Harral, at Hickory & Jones Street, 317 W. Hickory. Mrs. Harral's son, Morris Harral, next spoke for his mother covering pnoblems she has with standing water on said property. It was reported it would take 350 feet of 12'' pipe to be installed along with a rebuilt catch basin to eradicate problem. General consensus reached was to have Street Committee meet on this situation and bring back a proposal at the next meeting. Alderman Fletcher suggested some sort of barracade be installed at the West end of Braden Street because of safety hazard. Final consensus reached was to in- struct Ci~ Engineer Smith to design and place a proper barracade at said inter- section with posts and signs to be designed by engineer. Alderman Abdin reported that Lomanco, Inc.~ had purchased adjacent land and was intending on developing same. Mayor Reid sponsored the next item covering a request for $5,000.00 to be used in the purchase of pipe and installation of box culverts in several areas of Henry Estates Addition. Ms. Addie Gohshon spoke for said project. Ms. Lyle who resides on James St. complained about drainage problem noting this was not an item for discussion on published Agenda. Returning to Henry Estates Addn., Alderman Brooks moved, seconded by Alderman Hughes to set aside the $5,000.00 to be used in aforementioned area for drainage. Aforementioned was withdrawn by both sponsors of said Motion on the table. OO -~M CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 5, 1980 PAGE FIVE Final consensus reached after much discussion was to have Drainage/Street Committees come back to the council table with some specifics along with cost estimates on aforementioned proposal. PARKS & RECREATION DEPARTMENT: SA NI TATI ON DE PARTMEN T: PLANNING COMMISSION: GENERAL: The next two requests were passed by the membership with no action transpiring: 1. Request $1,200.00/Contingency Fund/Fireworks Display (~1ayor Reid) 2. Request$ 50.00/Contingency Fund/Heart of Arkansas Travel Association dues/ June 80-81 (Mayor Reid) Alderman Knight moved, seconded by Alderman Boyd, to approve request by City Clerk for a City Seal not to exceed a cost of $150.00. ROLL CALL and the follow- ing voted aye, Aldermen: Knight, Boyd, Fletcher, Keaton and Williamson. Alder- men: Lawson, Brooks, Hughes, Wilson and Abdin voted nay. TIE VOTE DECLARED. Mayor Reid voted aye. MOTION CARRIED. (NOTE: FUNDING/CONTINGENCY FUND) Al derm a n Keaton stated the incinerator at city•s Animal Shelter would be non usa bl e i n a f ew weeks and the quotes submitted with Agenda packet reflected rehab work pr opos ed that would make the incinerator possibly last another 3-5 years. Ald~r ~ man Knight moved, seconded by Alderman Abdin, to accept proposal submitted by J. D. Helms Co. At this time, City Inspector New approached membership and stated the animal controller has had problems with aforementioned company and it was suggested that the council go with Hemphill Incinerator Repair Ser- vice. Whereupon, Alderman Knight moved to retract J. D. Helms Co. f~om afore- mentioned motion and insert the name of Hemphill Incinerator Repair Service instead, amounting to an expenditure of $1,592.00. Motion seconded by Alderman Brooks. Approved by voice vote. MOTION CARRIED. (NOTE: FUNDING/CONTINGENCY FUND) (Alderman Abdin approved of aforementioned change in Motion) ORDINANCE NUMBER 590: (Ci t y Council Ord. #28-80) 11 AN ORDINA NCE AUTH OR I ZIN G THE ISSU ANCE OF IND USTR IAL DEVELOP~1ENT REVENUE BONDS UNDER ACT NO. 9 OF THE FIRST EXTRAORDINARY SESSION OF THE SIXTY-SECOND GENERAL ASSEMBLY OF THE STATE OF ARKANSAS, APPROVED JANUARY 21, 1960, AS AMENDED, FOR THE PURPOSE OF PROVIIDNG PERMANENT FINANCING OF THE COSTS OF SECURING AND DE- VELOPING INDUSTRY (THE PARTICULAR INDUSTRIAL PROJECT IS DESCRIBED IN THE ORD- INANCE); AUTHORIZING THE EXECUTION AND DELIVERY OF A TRUST INDENTURE SECURING THE BONDS; AUTHORIZING AND PRESCRIBING OTHER MATTERS PERTAINING TO THE ACQUI- SITION , CONSTRUCTION AND EQUIPMENT THEREOF; AND DECLARING AN EMERGENCY 11 was introduced. (A. G. L. ACT 9 BOND ISSUE/UP TO $1 ,000,000.00) (Public Hearing was held at 7:30P.M., at the beginning of council proceedings) Alderman Abdin moved, seconded by Alderman Williamson, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Bertha Tipton, Mayor•s Secretary. Alderman Abdin moved, seconded by Alderman Fletcher, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED . ORDINANCE ACCEPTED ON FIRST READING. 00005 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 5, 1980 PAGE SIX Alderman Fletcher moved, seconded by Alderman Boyd, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and William- son. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for SECOND TIME. Alderman Fletcher moved, seconded by Alderman Abdin, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for THIRD AND FINAL TIME. Alderman Fletcher moved, seconded by Alderman Abdin, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Wilson, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 5 9 0 THIS 5TH DAY OF JUNE, 1980. ORDINANCE NUMBER 591: (City Council Ord. #29-80) 11 AN ORDINANCE AUTHORIZING A LEASE AND AGREEMENT BY AND BETWEEN THE CITY OF JACKSON- VILLE, ARKANSAS, AS LESSOR AND AGL CORPORATION, AS LESSEE, IN SUBSTANTIALLY THE FORM AND WITH THE CONTENTS SET FORTH AND MADE A PART OF THE ORDINANCE; AUTHORIZ- ING THE EXECUTION AND DELIVERY OF THE LEASE AND AGREEMENT; PRESCRIBING OTHER MATTERS RELATING THERETO; AND DECLARING AN EMERGENCY'' was introduced. (LEASE AGREEMENT IN THE OFFICE OF CITY CLERK, ALONG WITH AGREEMENT FOR PAYMENT IN LIEU OF TAXES) Alderman Abdin moved, seconded by Alderman Fletcher, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Kriight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion re- ceived 10 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Bertha Tipton, Mayor 1 s Secretary. Alderman Fletcher moved, seconded by Alderman Boyd, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Fletcher moved, seconded by Alderman Abdin, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes, MO- TION CARRIED. Whereupon, Bertha Tipton, Mayor•s Secretary, read the Ordinance for SECOND TIME. Alderman Fletcher moved, seconded by Alderman Abdin, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the 00006 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 5, 1980 PAGE SEVEN following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for THIRD AND FINAL TIME. Alderman Fletcher moved, seconded by Alderman Brooks, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and William- son. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 5 9 1 THIS 5TH DAY OF JUNE , 1980 . Mayor Reid presented an Application for Permit for Taxi Service submitted by Mr. Hubert Quinton Chapman, Jr. Said Application was in compliance with City Code requirements with competing taxicab company doing business in the city having been notified of said Application via the mails through City Clerk's Office in compliance with State Statute. Alderman Knight moved, seconded by Alderman Boyd, to accept aforementioned Application. Approved by voice vote. MOTION CARRIED. (One nay vote cast, Alderman Lawson) After discussing status of overdue privilege taxes, Alderman Brooks moved, sec- onded by Alderman Boyd, that on accounts over 45 days old City Hall shall send out one more bill, including penalties -giving people 10 working days to make payment, and then at that point turn them over to the City Attorney to make collection. Approved by voice vote. MOTION CARRIED. City Attorney Groce and City Clerk Gerren discussed with membership the pros and cons of updating present Jacksonville Municipal Code. Alderman Hughes moved, seconded by Alderman Brooks, to wait and see how the money holds out before deciding to go ahead. Aforementioned Motion was withdrawn by both parties. Alderman Hughes moved, seconded by Alderman Boyd, to submit an order to the Arkansas Municipal League for 10 copies to codify city ordinances, which is construed to be updated through 6~5-1980, at a cost of $2,250.00. Approved by voice vote. MOTION CARRIED. (One nay vote cast, Alderman Abdin) (FUNDING: CONTINGENCY FUND) (NOTE: CITY ATTORNEY SHALL DO THE LEGAL WORK AND THE MUNICIPAL LEAGUE WILL PERFORM PRINTING CHORES, AS AGREED TO BY MEMBERSHIP) Mayor Reid next presented his request for $191.41 for May's Expense Account, Executive Department. Alderman Knight brought up the question of guidelines in recent ordinance not being addressed in aforementioned request. After discussion, general consensus reached was that in the future, the Finance Committee will review said account and then place it on the Consent Agenda. Membership agreed to letting the entire membership serve as 11 Committee 11 at this Regular Meeting voting on whether or not to allow payment. Alderman Ab- din moved, seconded by Alderman Fletcher, to pay aforementioned expenses for May. Aforementioned Motion was then amended by Alderman Lawson, seconded by Alderman Williamson, to delete Items 1 and 3 in said report, amounting to $100.00 total. May or Reid called for a vote on Amendment: Voice vote called: 8 ayes, 2 nays. AMENDMENT CARRIED. ($91.41 to be allowed for payment/Contingency Fund) Mayor Reid called for voice vote on Original Motion on the table with deletion to be adh ered to. Voice vote: 9 ayes, l nay vote cast. MOTION CARRIED. MOTION WITH AMENDMENT CARRIED. Alderman Lawson stated he did not want to make judgment on Mayor's Expense Account on a periodic basis as required in aforementioned brdinance. Therefore, 00007 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 5, 1980 PAGE EIGHT Alderman Williamson volunteered to take on this assignment and serve with Alder- man Larry Wilson on the Finance Committee in this respect. Mayor Reid outlined request as submitted with Agenda packet for the following ad charges incurred previous to recent legislation that governs Contingency and/or Mayor's Expense accounts: HERALD PUBLICATIONS: $100.00 ARKANSAS ASSOCIATION OF THE DEAF, INC.: $ 19.00 DISABLED AMERICAN VETERANS: $ 49.50 Alderman Hughes moved, seconded by Alderman Keaton, to pay for above referenced ads totaling $168.50. ROLL CALL and the following voted aye, Aldermen: Hughes, Boyd, Fletcher, Abdin and Keaton. Aldermen: Knight, Lawson, Brooks, Wilson and Williamson voted nay. Motion received 5 affirmative votes and 5 negative votes. TIE VOTE DECLARED. Mayor Reid voted aye. MOTION CARRIED. (FUNDING: CONTINGENCY FUND) APPOINTMENTS: Alderman Lawson moved, seconded by Alderman Wilson to approve Mayor Reid's two reappointments to the Hospital Commission: Raymond Mosley and J. C. George/ terms expiring on 6-31-1985. Approved by voice vote. MOTION CARRIED. Alderman Abdin volunteered, at his own expense, to provide water pitchers around the council table for future meetings. Proposition met with no opposition. Mayor Reid commended the City Clerk's Office for summer and fall vgter registration drive being conducted for all Pulaski County residents. ANNOUNCEMENTS:(As listed on published Agenda) l. PUBLIC HEA RING: 7:00P.M., WEDNESDAY, JUNE 4, 1980, POLICE & COURTS BLDG., PRESERVATION -WILDLIFE SANCTUARY -HOLLAND BOTTOMS 2. THE FOLLOWING COUNCIL COMMITTEE MEETINGS ARE SCHEDULED FOR 6:30P.M., CITY HALL, JUNE 5TH, 1980: FIRE DEPARTMENT: (Boyd/Kni ght ) DISCUSS SECRETARIAL POSITION: PARKS & RECREATION DEPARTMENT: (Williamson/Hughe s) DISCUSS GALLOWAY PARK FENCE PROBLEM: FINANCE DEPARTMENT: (Wilson/Lawson) DISCUSS MID-YEAR PAY CHANGES: STREET DEPARTMENT: (Keaton/Brooks) DISCUSS MAIN STREET IMPROVEMENTS: FIRE DEPARTMENT: (Boyd/Knight) DISCUSS REPORT FOR MAY, 1980/THIS PUBLISHED IN ERROR) 3. NEIGHBORHOOD VOTER REGISTRATION DRIVE BEGINS JUNE 7TH, ENDS OCTOBER lOTH, 1980 (City Clerk Gerren) ADJOURNMENT: Meeting was adjourned with consent of all present at 9:50 P.M. Respectfully submitted, ~es G • Re 'fd,May()?"" CITY OF JACKSONVILLE, ARKANSAS 00008 CITY COUNCIL OF JACKSONVILLE, ARKANSAS A G E N D A REGULAR C~TY COUNCIL MEETING June 19, 1980 1. ROLL CALL : 2. INVOCATION: 3. PLEDGE OF ALLEGIANCE TO THE FLAG: 4. ROLL CALL: 5. PRESENTATION OF MINUTES: 6 . APPROVAL AND/OR CORRECTION OF MINUTES: 7 . CONSENT AGENDA: (POLICE DEPARTMENT) (STREET DEPARTMENT) 8. WATER DEPARTMENT: 9. SEWER DEPARTMENT: 10. FIRE DEPARTMENT: 11. POLICE DEPARTMENT: 12. STREET DEPARTMENT: 13. PLANNING COMMISSION: 14. GENERAL: a. Regular City Council Meeting -June 5, 1980 a. Regular City Council Meeting -May 15, 1980 a. Monthly Report (Chief Shepherd) b. Monthly Report (Supt. Robert Martin) a. City Council Ord. #30-80: Establishes chgs. for fire sprinkler systems (City Atty. Groce) a. Discussion/vacation pay for paramedics (Alderman Abdin) a . Report: Street Committee/drainage problem/ Hickory Street (Alderman Keaton) b. Report: Henry Estates Addn./drainage problem/ cost esimates (Aldermen Brooks and Hughes) a . Presentation of Minutes/Regular Meeting, June 9, 1980 with following recommendations: 1. City Council Ord, #31-80: Annexation/ Thompson Addition/67-167 Highway 2 . Final Plat: Blasingame;s First Sub., lot involved/Linda La. a. THIRD READING: City Council Ord, #26~80: Regulating drug paraphernalia sold wi 'thin the city (Alderman Fletcher) 14. GENERAL: (Continued) 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: I I CITY COUNCIL OF JACKSONVILLE, ARKANSAS A G E N D A June 19, 1980 b. City Council Ord. #32-80: Amending Probation Officer's Duties (Judge Batton) :c. City Council Ord. #33-80: Amending General Penalty Provision/increase fines for code violations (City Atty. Groce) d. City Council Resolution #12-80: Authorizing Mayor to enter into the Pulaski Area Transportation Study Agreement of Understanding (Mayor Reid) a. Neighborhood Voter Registration Schedule: SATURDAY, JUNE 21: BROOKS FARM & GARDEN/John Harden Drive/ 2 - 4 P.M. SATURDAY, JUNE 28: MOSES FRANKLIN'S RESIDENCE, 310 Ray Road/ 2 - 4 P.M. SATURDAY, JULY 5: DUPREE PARK/ 2-4 P.M. SATURDAY, JULY 12: PARKS & RECREATION BLDG./ 2 -4 P.M. FOR ALL RESIDENTS OF PULASKI COUNTY (City Clerk Gerren) CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 19, 1980 M I N U T E S REGULAR CITY COUNCIL MEETING -COURT ROOM -POLICE & COURTS FACILITY/W. MAIN ST. 7:30P.M. -8:50P.M. MAYOR JAMES G. REID PRESIDING CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE TO THE FLAG: The City Council of the City of Jacksonville, Arkansas, met in Regular Session on June 19, 1980, at the regular meeting place of the council. (Preceding said Regular Session, council membership met in Informal Session/Neighborhood Meeting/ 6:30P.M., called by the mayor/location: 1000 South Highway 161/Corner of Boroughs Road and State Highway 161/purpose: discussion on complaints from area residents. For Minutes/See Exhibit A) Mayor Reid called Regular Meeting to order at 7:30P.M. Rev. 11 Hap 11 Horton delivered the invocation followed by the standing audience participating with entire legislative body in the recitation of the 11 Pledge of Allegiance.'' ROLL CALL: On ROLL CALL the following members were present: Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Alderman Lawson was absent. PRESENT: 9. ABSENT: 1. Others in attendance: City Clerk Gerren; Mayor Reid; City Attorney Groce and Debbie Stout, Deputy Clerk, who substituted for Mayor's Secretary, Bertha Tipton. PRESENTATION OF MINUTES: Mayor Reid pr ese nted t he Minutes of Regular City Council ~1eeting, June 5, 1980, for study and later action. APP ROV AL AN D/O R CORREC TION OF MI NU TES: Al de r ma n Ab di n mov ed , sec on ded by Al de rman Williamson, to approve the Minutes of Regular City Council Meeting, May 15, 1980, as published. Approved by voice vote. MOTION CARRIED. CONSENT AGENDA: Mayor Reid presented two items listed on Agenda with following action transpiring: Alderman Hughes moved, seconded by Alderman Wilson, to accept and file the Police Department's Monthly Report submitted by Chief Shepherd reflecting the following statistics for the month of May, 1980: RESIGNATIONS, 2 CETA EMPLOYEES/MUNICIPAL COURT, A TOTAL OF 936 CASES WERE BROUGHT BEFORE THE COURT/$34,766.03 COLLECTED IN FINES, BOND FORFEITURES, $145.00 MISCELLANEOUS PAYMENTS AND $1 ,501 .84 COLLECTED IN EMERGENCY SERVICES DIVN. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion re- ceived 9 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Hughes moved, seconded by Alderman Wilson, to accept and file the Street Department's Monthly Report submitted by Superintendent Robert Martin reflecting a May, 1980 Work Log Record. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. WATER DEPARTMENT: Al derma n Kni ght moved, seconded by Alderman Boyd, to amend City Council Ordinance #30-80, as follows, before voting to place it on FIRST READING: *Delete second paragraph under Section 13.24.02 Payment Schedule; make the following paragraph Section 2 and where Section 2 has been listed, change this to Section 3.*11 That all ordinances and resolutions and parts thereof in conflict herewith are hereby re-()()Ot.\l peq led, 11 . 1 r 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 19, 1980 PAGE TWO ROLL CALL on amendment: Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson voted aye. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE NUMBER 592: (City Council Ord. #30-80) 11 AN ORDINANCE PRESCRIBING CHARGES FOR PRIVATE FIRE SERVICE CONNECTIONS FOR PRIVATE PREMISES SERVED BY THE CITY OF JACKSONVILLE WATER WORKS; ADDING CHAPTER 13.24 TO THE MUNICIPAL CODE OF JACKSONVILLE; AND FOR OTHER PURPOSES 1 • 1 (Sprinkler Systems) was introduced. (Changes were read by Deputy Clerk throughout reading) Alderman Abdin moved, seconded by Alderman Hughes, that Ordinance be placed on FIRST READING AS AMENDED. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Debbie Stout, Deputy Clerk. Alderman Fletcher moved, seconded by Alderman Abdin, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Abdin moved, seconded by Alderman Fletcher, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRI.ED. Whereupon, Debbie Stout, Deputy Clerk, read the Ordinance for SECOND TIME. Alderman Abdin moved, seconded by Alderman Hughes, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Debbie Stout, Deputy Clerk, read the Ordinance for THIRD AND FINAL TIME. Alderman Fletcher moved, seconded by Alderman Abdin, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Hughes, that ::the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion re- ceived 9 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 5 9 2 THIS 19TH DAY OF JUNE, 1980. SEWER DEPARTMENT: FIRE DEPARTMENT: Mayor Reid reported the Fire Rating Bureau was presently conducting a requested review of fire fighting fact1tti'es in the ctty and he was of the opi'nion that the city would receive a good rating. 00002 POLICE DEPARTMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 19, 1980 PAGE THREE Mayor Re i d and Alderman Abdin, sponsor of following item, both announced they would s upport giving three (3) paramedics, who are working around the clock beca use of no qu a lified replacement(s), vacation pay paid until such time a person is qualified/trained to relieve them. Whereupon, Alderman Abdin moved, seconded by Alderman Boyd, to go ahead and pay aforementioned paramedics their vacation time. Approved by voice vote. MOTION CARRIED. ($1,550.00 APPROX/ GEN . FUND/SALARIES/POLICE DEPT.) STREET DEPARTMENT: Alderman Keaton next reported he had met with City Engineer and his assistants to have some elevations run for Hickory Street drainage problem brought to the council's attention on June 5, 1980. He stated that apparently a load of dirt would fill in depressed area and force the water out of the low area and solve the problem. A Dr ain age Committee r epr esentati ve nex t sp oke up a nd rep orted petitioners needed to have sa i d i tem pl aced wi t h th em f or pr i or ity reaso ns . Mayor Reid then announc ed th at on July 3rd's Agenda, Dr a ina ge Commi t t ee would be brought back in to pl ay a s t hey had not met in qui te s ome per iod of tim e. General consensus of opin i on wa s to fo llow Ald er ma n Keaton's s ugge s tion a nd attempt to alleviate said problem with a load of dirt. Alderman Brooks stated a meeting had been held previous Thursday with residents of Henry Estates Addn. (Neighborhood Action Committee) and referred to the follow- ing cost estimates sent with Agenda packet reflecting improvements to drainage in aforementioned area: (1) INSTALL WATER CATCH BASIN ON EXISTING UNDERGROUND CULVERT (2) 500-FEET/l8" CONCRETE CULVERT-DRAINAGE DITCH RUNNING SOUTH FROM RAY ROAD (MATERIAL ONLY) (3) SIX LOADS OF TOP SOIL (CASEY PROPERTY/CASEY STREEl) $ 400.00 $4000.00 $ 190.00 A representat i ve of Drainage Committee, residing at 1405 \~right Street, re- quested afor ementioned items be brought to the Drainage Commitee before any action was to be taken. Whereupon, Alderman Knight moved this item of business be ta bled. Alderman Wilson next discussed role of said committee. After explaining how the aforementioned committee was formed, Mayor Reid reaffirmed Alderman Wilson's views in that said committee was an "advisory committee" only with final decisions on expending of monies to be done by the council. Alderman Knight then withdrew her motion on the table. City Engineer Smith recommended above referenced work not be accomplished. Alderman Brooks moved, seconded by Alderman Hughes, to approve Items (1) and (3) listed above and Item (2) be referred to Drainage Committee. Approved by voice vote. MOTION CARRIED. (FUNDING: $400.00/$190.00/STREET FUNDS) PLANNING COMMISSION: ORDI NANCE NUM BER 593 : (Ci t y Council Ord. #31-80) ' 1AN ORDINANC E APPR OVING AND ACCEPTI NG THE ANN EXATION TO THE CITY OF JACKSON- VILLE, ARKANSAS, OR CERTAIN LANDS IN PULASKI COUNTY, ARKANSAS; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES" was introduced. (GENERAL LOCATION: HIGHWAY 67-167 SOUTH OF JCKVL., NEAR OR ADJACENT TO ST. HIWY. WEIGH STATION) 00003 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 19, 1980 PAGE FOUR Alderman Abdin moved, seconded by Alderman Hughes, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Debbie Stout, Deputy Clerk. Alderman Fletcher moved, seconded by Alderman Abdin, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Fletcher moved, seconded by Alderman Hughes, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Debbie Stout, Deputy Clerk, read the Ordinance for SECOND TIME. Alderman Fletcher moved, seconded by Alderman Abdin, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, ~lilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Debbie Stout, Deputy Clerk, read the Ordinance for THIRD AND FINAL TIME. Alderman Fletcher moved, seconded by Alderman Abdin, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 5 9 3 THIS 19TH DAY OF JUNE, 1980. (EMERGENCY CLAUSE NOT ADOPTED. ORDINANCE EFFECTIVE 19TH DAY OF JULY, 1980) Alderman Abdin moved, seconded by Alderman Hughes, to accept the Planning Commission's recommendation and approve Blasingame's First Subdivision. Approved by voice vote. MOTION CARRIED. GENERAL: ORDINANCE NUMBER 5 9 4: (City Council Ord. #26-80) THIRD READING: ''AN ORDINANCE REGULATING DRUG PARAPHERNALIA SOLD ~IITHIN THE CITY OF JACKSONVILLE, ADDING CHAPTER 9.28 TO THE MUNICIPAL CODE OF JACKSONVILLE, AND FOR OTHER PUR- POSES" was introduced for THIRD AND FINAL READING. Hughes* Alderman ~a~~moved, seconded by Alderman Abdin, to place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion re- ceived 9 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Debbie Stout, Deputy Clerk, read the Ordinance for THIRD AND FINAL TIME. Alderman Fletcher moved, seconded by Alderman Hughes, that Ordinance be accepted on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes, MOTION CARRIED. ORD- INANCE ACCEWTED ON THIRD AND FINAL READING. *Minutes corrected, so stated, Council Meeting, July 17, 1980. (C/C Gerren) 00004 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 19, 1980 PAGE FIVE Alderman Hughes moved, seconded by Alderman Wilson, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes . MOTION CARRIED. Alderman Knight moved that the EMERGENCY CLAUSE be approved and adopted. Dis- cussion ensued and aforementioned motion was later withdrawn. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 5 9 4 THIS 19TH DAY OF JUNE , 1980. (EMERGE NCY CLAU SE NOT AD OPTE D. ORDINANC E EFF ECTI VE 19T H DAY OF JUL Y, 198 0) NOTE: During previous discussion involving drug paraphernalia legislation, an Attorney General's written opinion concerning the legality and constitution- ality of said law was distributed to council members. Alderman Wilson reported for benefit of audience and for sake of the YJecord that the "bottom line" re- veals through said letter that Attorney General's Office feels ordinance will pass the constitutional consideration. Mr. Wayne Davis, legal counsel for Edward Matthews, owner of The Back Door in Jacksonville, approached council for his views to be made public. Membership agr ee d to hear counsel. Mr. Davis presented a short statement reflecting hi s client's feelings that the ordinance just adopted by the membership was uncon stitu t ional and too broad and vague. He then reque sted the council expunge fo r mer action taken and reconsider its views. No ac t ion to expunge the record wa s fo rthcoming. ORDINANCE STANDS ADOPTED. ORDINANCE NUMBER 595: (Ci ty Council Ord . #32-80) "AN ORDINANC E AM END I NG THE JAC KS ONV I LLE MUNI CI PA L COURT'S PROBATION OFFICER'S DUTIES, AMENDING ORDINANCE NO. 253, AND SECTION 2.12.060 OF THE MUNICIPAL CODE OF JACKSONVILLE, AND FOR OTHER PURPOSES" was introduced. Alderman Abdin moved, seconded by Alde rma n Boyd, that Ordinance be placed on FIRST RE ADING. ROLL CALL and th e foll owi ng voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Ke aton and Williamson. Motion received 9 affirm at ive votes and 0 negative vot es. MOTION CARRIED. Ordinance read for FIRST TIME by Debbie Stout, Deputy Clerk. Alderman Hughes moved, seconded by Alderman Abdin, that Ordinance be accepted on FIRST READING. ROLL CALL and th e following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negativ e votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Fletcher moved, seconded by Alderman Abdin, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Debbie Stout, Deputy Clerk, read the Ordinance for SECOND TIME. Alderman Fletcher moved, seconded by Alderman Boyd, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Debbie Stout, Deputy Clerk, read the Ordinance for THIRD AND FINAL TIME. 00005 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 19, 1980 PAGE SIX Alderman Fletcher moved, seconded by Alderman Boyd, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the fo11owi'ng voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirm- ative votes and 0 negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 5 9 5 THIS 19TH DAY OF JUN E, 1980, (EMERGENCY CLAUSE NOT ADOPTED ·. ORDINANCE EFFECTI VE 19TH DAY OF JULY, 1980) ORDINANCE NUMBER 596: (Ci ty Council Ord. #33-80) 11 AN ORDINANCE AMENDING THE GENERAL PENAL TY PROVISION OF THE JACKSONVILLE MUNICIPAL CODE, AMENDING ORDINANCE 323 AND CHAPTER 1.20 OF THE MUNICIPAL CODE OF JACKSON~ VILLE, AND FOR OTHER PURPOSES 11 was introduced. Alderman Wilson moved, seconded by Alderman Hughes, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Debbie Stout, Deputy Clerk. Alderman Hughes moved, seconded by Alderman Wilson, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. t~otion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Abdin moved, seconded by Alderman Hughes, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Where- upon, Debbie Stout, Deputy Clerk, read the Ordinance for SECOND TH1E. Alderman Fletcher moved, seconded by Alderman Abdin, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Debbie Stout, Deputy Clerk, read the Ordinance for THIRD AND FINAL TIME. Alderman Fletcher moved, seconded by Alderman Abdin, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 5 9 6 THIS 19TH DAY OF JUNE , 1980. (EMERGENCY CLAUSE NO T ADOPTED. ORDINANCE EFFECTIVE 19TH DAY OF JULY, 1980) RESOLUTION NUMBER 261-80: (City Council Resolution #12-80) 11 A RESOLUTION OF THE CITY COUNCIL OF TH E CITY OF JACKSONVILLE, ARKANSAS, AUTH- ORIZING THE MAYOR TO ENTER INTO THE PULASKI AREA TRANSPORTATION STUDY AGREEMENT OF UNDERSTANDING 11 was introduced. ' Alderman Abdin moved, seconded by Alderma n Boyd, to read Resolution Number 261-80. Approved by· voice vote, MOTION CARRIED. Whereupon, Debbie Stout, Deputy Clerk, read the Res·olutton in its entirety. Alderman Fletcher moved, seconded by Alderman Abdin, to approve and adopt Resolu- tion Number 261-80. Approved by voice vote. MOTION CARRIED. 00006 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JUNE 19, 1980 PAGE SEVEN RESOLUTION APP~OVED AND ADOPTED AND NUMBERED 2 6 1 - 8 0 THIS 19TH DAY OF JUNE, 1980. (Copy of Resolution placed in the record as per instructions) APPOINTMENTS: ANNOUNCEMENTS: (As listed on published Agenda) A. NBIGHBORHOOD VOTER REGISTRATION SCHEDULE: SATURDAY, JUNE 21: BROOKS FARM & GARDEN/John Harden Drive/2 -4 P.M. SATURDAY, JUNE 28: MOSES FRANKLINfS RESIDENCE, 310 Ray Road/ 2 - 4 P.M. SATURDAY, JULY 5: DUPREE PARK/ 2-4 P.M. SATURDAY, JULY 12: PARKS & RECREATION BLDG./2-4 P.M. (City Clerk Gerren) ANNOUNCEMENTS: (DEVIATION ~ NOT ON PUBLISHED AGENDA) l. Mayor Reid announced the city's engineer, Mike Smith, would be leaving and he said he would like to have some guidance on his replacement. Alderman ~~i 1 son recommended a new job description be drafted and a committee of Aldermen Brooks/Keaton/Wilson volunteered to serve at the meeting and Mayor Reid invited anyone else that wanted to work on this to attend meet- ings set up. He then requested the commi'ttee let his office know when and where they meet. 2. Fire Chief Wilbur Smart announced he had met with his council committee and he was recommending procedures be changed to alert off duty firemen and that a secretary's position be allowed that would also serve as dispatcher. He then outlined pager/tone alert system for off duty men. Alderman Abdin moved, seconded by Alderman Boyd, to advertise for bids for tone alert system (pagers) and allow secretarial position. Approved by voice vote. MOTION CARRIED. 3. City Inspector John New was next recognized. He announced the present Animal Controller was going to go to the Police Department and the helper at the Animal Shelter was not expected to come back to work after recent hospitalization revealed cancer was present. He reported he had 30 applica- tions thus far for Animal Controller position with cut-off date set for receiving and accepting same to be 6-23-1980. He asked that two full-time people be hired for aforementioned jobs. He then solicited two councilmen to work with him on eventual hiring process. Aldermen Brooks and Keaton volunteered. 4. Alderman Wilson requested information as to subdivision regulations on replats of property and when replats/plats have to be submitted in order to obtain building permits. City Eng. Smith explained that the city code only allows for one (1) building to be placed on one (1) lot and all lots are to be platted, with no building permits to be issued on unplatted parcels of property. 5. City Attorney Groce commended Mike Wilson, Attorney at Law, for his work on the adopted drug paraphernalia ordinance. 00007 ADJOURNMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL M~ETING JUNE 19, 1980 PAGE EIGHT Regular Council Meeting adjourned at 8:50 P.M. with consent of all members present. Respectfully submitted, ~~:1.;.~.~ CITY OF JACKSONVILLE, ARKANSAS -AsG .~ ~OF JACKSONVILLE, ARKANSAS COPY COPY COPY RESOLUTION NO. 2 6 1 - 8 0 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JACKSONVILLE, ARKANSAS, AUTHORIZING THE MAYOR TO ENTER INTO THE PULASKI AREA TRANSPORTATION STUDY AGREEMENT OF UNDER- STANDING WHEREAS, it is the desire of the Jacksonville City Council that there be a con- tinuing, comprehensive and cooperative transportation planning process pursuant to Section 134, Chapter I, Title 23, United States Code-Highways, which is responsive to the needs of Jacksonville; and WHEREAS, it is understood that this agreement does not transfer any constitutional or legislative authority possessed by the participating agencies; NOW THEREFORE BE IT RESOLVED, that the City Council of Jacksonville authorizes the mayor to enter into the Pulaski Area Transportation Study Agreement of Under- standing. BE IT FURTHER RESOLVED, that a copy of the Resolution be placed in the permanent records of the minutes of the City Council of Jacksonville, Arkansas. WITNESS our hands and seals the l2.__day of --=J-=u-'--ne-=----------' 1980 . -.L~ ATTEST: APPROVED AS TO FORM: City Attorney COPY COPY COPY oooos EXHIBIT A -REGULAR CITY COUNCIL MEETING -JUNE 19, 1980 INFORMAL NEIGHBORHOOD MEETING CALLED BY MAYOR'S OFFICE CITY OF JACKSONVILLE, ARKANSAS DATE: JUNE 19, 1980 TIME: 6:30 P.M. PLACE: 1000 SOUTH HIGHWAY/CORNER OF BOROUGHS RD. & ST. HIWY. 161 ATTENDANCE: ELECTED OFFICIALS: Mayor James G. Reid; City Clerk Mrs. Nancy Jane Gerren, who recorded the proceedings; Aldermen: Emma Knight; Mike Abdin; Phil Keaton; Martha Boyd and Joe Williamson. CITY DEPARTMENT HEADS: Community Development Director Jerry Lee; City Engineer Mike Smith. RESIDENTS OF JACKSONVILLE: Ruby Brown; Fred Boyd; Billy Hubanks plus several unidentified citizens of surrounding area. NEWS MEDIA: Arkansas Democrat and Jacksonville Daily News. (1) Mayor Reid opened informal meeting at 6:30P.M. (2) An update was next given by Mayor Reid pertaining to recent discus~ions/ letter dispositions/meetings that had transpired concerning complaints received from area residents. Said complaints centered around a re- cently completed HUD CDBG grant received by the city in order to sewer Phase II of So. Jacksonville, and install force main and pump station, the latter of which had been paid for out of Sewer Department revenues derived through the passage of revenue bond issue. (3) Discussion then arose concerning the raising of roadbed (Boroughs Rd) which the mayor stated had been placed in the project plans and spec- ifications on the front end. Residents of area next expressed dissatis- faction at this time on the height of said roadway contending it added to and compounded drainage problems already existing in area. (4) Cleaning of ditches, pipe placed under entrance to Boroughs Road was next brought out in discussion along with depressed sewer manhole place- ments on highway right-of-way. Mayor Reid stated that some of these aforementioned matters, plus others, could be handled rather inexpensive- ly in conjunction with city and general contractor combining forces. (5) An unidentified citizen next complained of roadbed in relation to his driveway. He said he asked the paving contractor· not to pave the street in the manner it finally finished out because roadbed would be higher, in his estimation, than home elevation, thus causing water problem. (6) Billy Hubanks, resident, was next to speak. He reported that he and local people had discussed complaints with city officials and he had written to the newspapers and since that time he had contacted H.U.D. (7) Fred Boyd ~ resident, next voiced his opinions at this time on problems encountered. He satd he didn't believe the problems were the mayor's fault and he blamed the supervision of the project. He then outlined complete history of contractor's installation of force main on his property along with other related problems. (8) Some specifics were next outlined by Mr. Hubanks as to the nature of citizens' complaints: DITCH CONDITION; MANHOLES IN DITCH; CULVERT 00009 INFORMAL NEIGHBORHOOD MEETING -JUNE 19TH, 1980 PAGE TWO AGAINST TELEPHONE POLE; RAISING OF ROADBED AGAINST RESIDENTs• WISHES; DRAINGE PROBLEMS COMPOUNDED WITH WATER ALLEGEDLY GOING TO INUNDATE HOMES; CLEAN-UP NOT ACCOMPLISHED BY CONTRACTOR. Mr. Hubanks then stated he would like to see roadbed lowered. (9) At the apparent conclusion of proceedings, Comm. Director Lee remarked the general contractor had been in area more than once (returned after weather had cleared up) and if Mr. Hubanks had not interferred with the clean-up process of workers on public right-of-way, more might have been accomplished by this date. (10) Those present then separately dispersed commencing at 7:03p.m. ABOVE PROCEEDINGS PUBLISHED IN ACCORDANCE WITH AND PURSUANT TO ARKANSAS FREE- DOM OF INFORMATION ACT, AS AMENDED. Respectfully submitted, '!!b.f. 'A~~M.l-~ Mrs. Nanc~ane Gerre~ City Clerk CITY OF JACKSONVILLE, ARKANSAS EXHIBIT A ~ CITY COUNCIL MEETING/6-19-1980 000:10 CITY COUNCIL OF JACKSONVILLE, ARKANSAS A G E N D A REGULAR CITY COUNCIL MEETING July 3, 1980 1. CALL TO ORDER: 2. INVOCATION: 3. PLEDGE OF ALLEGIANCE TO THE FLAG: 4. ROLL CALL: 5. PRESENTATION OF MINUTES: a. Regular City Council Meeting-June 19, 1980 6. APPROVAL AND/OR CORRECTION OF MINUTES: a. Regular City Council Meeting-June 5, 1980 7 . CONSENT AGENDA: (ANIMAL CONTROL DEPT) 8. WATER DEPARTMENT: 9 . SEWER DEPARTMENT: 10. FIRE DEPARTMENT: 11. POLICE DEPARTMENT: 12. STREET DEPARTMENT: 13. PARKS & RECREATION DEPT: 14. SANITATION DEPARTMENT: 15. PLANNING COMMISSION: 16' GENERAL: a. Monthly Report (Mayor Reid) a. Construction of new sewer plant/transmission lines (Alderman Wilson) a . Discussion/Proposed pay raise for police officers (Alderman Abdin) a . Parks & Recreation Commission Presentation: Proposed multi-purpose facility (Mayor Reid) a. Request for appropriation/contingency fund/ $176.96 for U. S. Flag at Main Street, Hiwy. 67-167 Freeway intersection (Mayor Reid) b . Request approval to transfer rural fire dept. funds to general fund savings account (Mayor Reid) c. City Council Ord. #34-80/Barring barbed wire/ electrical fences (Alderman Keaton) d . City Council Resolution #13-80: Authorizing Mayor to enter into contract with MO-PAC RR (Mayor Reid) e. Hiring of Animal Control Supervisor/helper (Mayor Reid) CITY COUNCIL OF JACKSONVILLE, ARKANSAS A G E N D A July 3, 1980 16. GENERAL: (Continued) f. Discussion: Ord. #158/City Engineer's Duties (Alderman Brooks) 17. APPOINTMENTS: 18. ANNOUNCEMENTS: ADJOURNMENT: g. Amending City Code: Section 17.36.020 Buildings (Alderman Keaton) a. Drainage Committee Meeting/Mayor's Office/ July 3, 1980/6:30 P.M. (Mayor Reid) b. City Hall will be closed Friday, July 4, 1980: Independence Day Observance (Mayor Reid) c. Fireworks Display, courtesy of Jacksonville Chamber of Commerce: July 4th/8:30P.M., at Jan Crow Stadium (Mayor Reid) d. Neighborhood Voter Reigstration Schedule for month of July, 2-4 p.m., at the following 1 oca ti ons: 1. JULY 5, 1980: DUPREE PARK/CONCESSION STAND 2. JULY 12, 1980: PLEASURE PARK/REC. BLDG., Martin/Hiwy. 161 North 3. JULY 19, 1980: OLD GRAYCO THEATRE/VICTORY CIRCLE/SUNNYSIDE HILLS AREA 4. JULY 26, 1980: JACKSONVILLE SHOPPING CENTER/ CHAMBERS DRUG AREA (City Clerk Gerren) I I I l I CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 3, 1980 M I N U T E S REGULAR CITY COUNCIL MEETING -COURT ROOM -POLICE & COURTS FACILITY/W. MAIN ST. 7:30P.M. -9:10P.M. MAYOR JAMES G. REID PRESIDING CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE TO THE FLAG: The City Council of the City of Jacksonville, Arkansas, met in Regular Session on July 3, 1980, at the regular meeting place of the council. Mayor Reid called the meeting to order at 7:36 P.M. Alderman Law$on delivered the invocation after which the audience participated with entire legislative body in reciting the 11 Pledge of Allegiance.11 ROLL CALL: Oh ROLL CALL the following members were present: Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Fletcher, Abdin, Keaton and Williamson. Alderman Boyd was ab- sent. (Previously reported to City Clerk) PRESENT: 9. ABSENT: 1. Quorum was declared. Others in attendance: Mayor Reid; City Cler.k Gerren; City Attorney Groce and Bertha Tipton, Mayor's Secretary. PRESENTATION OF MINUTES: Mayor Reid presented the Minutes of Regular City Council Meeting, June 19, 1980, for study and later action. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Hughes moved, seconded by Alderman Wilson, to approve the Minutes of Regular City Council Meeting, June 5, 1980, Approved by voice vote. MOTION CARR I ED. CONSENT AGENDA: Mayor Reid presented Animal Control Department Report for the Month of June, 1980, reflecting detailed listing of cats and dogs and disposition of same with a total of $304.50 being received in city tags and fines category. Alderman Hughes moved, seconded by A1derman Wilson, to approve aforementioned report. ROLL CALL and the following voted aye, Aldermen: Knight, Law$on, Brooks, Hughes, Wilson, Fletcher, Abdin, Keaton and Williamson. Motion received 9 ~ffirmative votes and 0 negative votes. MOTION CARRIED. WATER DEPARTMENT: SEWER DEPARTMENT: Messrs. Dick Morris, Beck Tyer and Larry Gattis of the Wastewater Utility Depart- ment and Crist Engineers, respectively, presented an oral report covering the proposed sanitary sewerage improvements for city. A bound brochure outlining summary of aforementioned project was distributed to membership. It was reported that after a public hearing has been conducted, the facility plan and environ- mental assessment for the project will be submitted to the Arkansas Department of Pollution Control & Ecology and E.P.A. for review and approval. The distribution of estimated project costs between the three anticipated major sources of funds for above referenced project is listed below: .;:-CO;:...::S_T__:I_T-;;:;.EM_:----:-_,---,-..----:---_T o=-:tc-"-:a 1=:~+( $"=-'-) ____ E P--=A,-: ==~( $~),-:------C ITY : ( $ ) Sewage Treatment Plant 5,731,200 3,050,564 1,016,854 West Outfall 788,570 402,171 134,057 Other Linework 4,668,100 3,501,075 1,167,025 (amt. carr. forward) 11,187,870 6,953,810 2,317,936 LRAFB: ($) 1,663,782 252,342 1 '91 6 '1 24 00001 . ' CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 3, 1980 PAGE TWO COST ITEM: (Carri ed f orwar d ) Rehabi 1 ita ti on To t al: ($) 11 '187 ,870 183,500 200,000 3,411,410 EPA: ($) 6,953,810 137,625 CIT Y: ($) 2,317,936 45,875 200,000 709 ,1 43 LRAB: ($) 1,916,124 Plant Site Contingencies, Legal,etc. 2,127,430 574 ,83 7 TOTALS 14,982,780 9,218,865 3 ,272 ,954 2,490 ,9 61 Membership and aforementioned representatives of Wastewater Utility briefly touched on residential user charges as outlined in brochure. It was announced that E.P.A. would have to approve all charges affixed by utility/council and that aforementioned agency would make sure that each user, whether it be industrial, commercial or residential, would pay their fair share of the cost(s). Mayor Reid reported new sewer facility will be a regional plant and aforementioned costs will be shared equally with Jacksonville--LRAFB. Surrounding territories that will be tying into the new plant wtll pay for any added expansion to plant facility and also for their fair share of the maintenance. FIRE DEPARTMENT: POLICE DEPARTMENT: Mr. Calv i n Rollins, representing Jacksonville Police Department, approached the membership. He stated the department was asking for a 12 % mid-year increase in salaries for lower ranked officers; namely, grades 11-12-13-16/E.M.T.'s. After discussion ensued between Finance Director and council and with Mayor Reid supporting a 3% increase in salaries for all city employees, consensus of opinion reached was to proceed with meeting. NO ACTION. STREET DEPARTMENT: PARKS & RECREATION DEPARTMENT: Mr. Jack Patton, representing Jacksonville Parks & Recreation Commission, de- livered a slide presentation covering proposed multi-purpose recreational facility. Mr. Patton estimated the cost of said project to run approximately $ 598,000.00. In answering a question raised by Mr. Kelley, Finance Director, concerning future cost of upkeep of proposed facility, Mr. Patton explained this was addressed in a brochure distributed to membership at an earlier date that revealed a one mill tax would have to be presented to the people for this ex- pense. Mr. Patton announced the commission would be asking for action on this proposed facility at a later date, SANITATION DEPARn1ENT: PLANNING COMMISSION: GENERAL: Mayo r Reid presented a request for an appropriation out of Contingency Fund for purchase of aU, S, Flag at Main St ., Hiwy, 67-167 Freeway intersection at a cost of $176.96. Alderman Abdin moved, seconded by Alderman Williamson, to approve same, Approved by voice vote. MOTION CARRIED. (FUNDING: CONTINGENCY FUND) Mayor Reid requested approval to transfer $4,417.65 out of the rural fire depart- ment funds to general fund savings account. Alderman Abdin moved, seconded by Alderman Fletcher, to approve same. Approved by voice vote. MOTION CARRIED. 0 000 2 r r CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 3, 1980 PAGE THREE * Alderman Keaton introduced City Council Ordinance #34-80 covering prohibiting electrical fences within the City of Jacksonville. After discussion and with the City Attorney's recommendation, aforementioned ordinance was held in abeyance to be rewritten. Mayor Reid ruled document to be held for reconsideration. RESOLUTION NUMBER 262-80: (Ci ty Council Resolution #13-80 ) "A RES OLUTION OF THE CITY COUN CIL OF THE CITY OF JACK SONVILLE, ARKANSAS, AUTHORIZ- ING THE MAYOR TO ENTER INTO A CONTRACT WITH MISSOURI PACIFIC RAILROAD CO. TO MAKE CERTAIN IMPROVEMENTS" was introduced. (for drainage improvements East of Stone- wall Subdivision/trestle under RR tracks) Alderman Fletcher moved, seconded by A 1 derman Abd in·, to read Reso 1 uti on No. 262-80. Approved by voice vote. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secy., read Resolution in its entirety. Alderman Fletcher moved, seconded by Alderman Keaton, to approve and adopt Resolu- tion No. 262-80. Approved by voice vote. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 2 6 2 - 8 0 THIS 3RD DAY OF JULY, 1980. (NOTE: SEE EXHI BI T A FOR COPY OF RES OL UTION , AS PE R I NSTRUC TI ON S) Mr. John New, City Code Enforcement Officer, reviewed the hiring of animal control supervisor and helper positions as submitted with formal Agenda packet. He announced that council committee had approved of Mr. Hagan Breeding, #6 Linda Cove, to be selected as animal control supervisor at a salary for the remainder of the year to be $788.00 per month; also, committee approved the hiring of Mr. Steve Shepherd at a salary of $544.00 per month. Mr. New reported $1,632.00 would be required over and above budget for said salaries. Whereupon, Alderman Wilson moved, seconded by Alderman Williamson, to approve hiring of two afore- mentioned individuals at said salaries and to approve approximately $1,600.00 to be expended from Contingency Fund for balance of salaries. Approved by voice vote. MOTION CARRIED. Mr. New further reported that the incinerator at shelter was in good shape and operating very satisfactorily. Mr. Kelley announced the Animal Control Dept. had collected 60% of its budget so far this year. Alderman Brooks introduced the next item of business regarding present duties outlined in Ord. #158 for City Engineer position. Alderman Brooks suggested the following changes/amendment be made, Chapter 2.16, Section 2.16.010. "Delete last sentence, as codified--Such expenditures shall not exceed three thousand five hundred dollars per year;" Add to code that said employee would super- vise the Street and Inspection Departments and any special projects entertained by the city council shall come under his jurisdiction and he shall be re- sponsible for reporting to the ci'ty council. The topic of annual leave as defined in the code for above referenced employee was discussed but general consensus of opinion was to leave this item as is. Said employee being responsible for small projects was discussed and general consensus reached on this topic was the City Engineer shall have this duty without having to hire outside engineering services. On larger, more complex jobs, of course, this would require outside professional help, as per council's consensus. Alderman Wilson recommended aforementioned revisions to city ordinance be drawn · up before advertising for aforementioned position. Alderman Abdin moved, seconded by Alderman Wilson, to advertise for City Engineer ORO, #34-80 REWRITTEN -SEE ORO, #41-80 WHICH INCLUDED BARBED WIRE FENCES 0000 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 3, 1980 PAGE FOUR position with a salary range to be in the low 11 20's'', depending on experience. Approved by voice vote. MOTION CARRIED. Alderman Keaton recommended an amendment to Section 17.36.020 of Municipal Code to allow building permits to be issued on unplatted parcels of land in commercial and multi-family zoned areas of the city keeping in mind all other provisions of code will have to be adhered to for such structures. Said change would en- tail leaving 17.36.020 as is, but add above referenced provisions. Whereupon, Alderman Abdin moved, seconded by Alderman Fletcher, to approve this recommenda- tion. Approved by voice vote. MOTION CARRIED. (City Attorney Groce stated he would prepare Ordinance, so stated) NON-AGENDA ITEM: FIRE DEPARTMENT/1941 FORD FIRE TRUCK: Alderman Hughes presented a letter from the Shriner's requesting above referenced vehicle be donated to them for charity work. After discussion, recommendation from membership was to let Aldermen Knight and Boyd, Fire Dept. Council Committee, decide disposition of said item. NON-AGENDA: STREET DEPARTMENT/SOUTH HOSPITAL DRIVE CONSTRUCTION: Alderman Wilson recommended the city get started on south end of above referenced street, cut it through to School Drive and gravel same in order to let it get a fast, hard set before paving in the autumn. Membership agreed with recommendation. NON-AGENDA: ANIMAL CONTROL DEPARTMENT: Alderman Wilson brought up topic of the proper handling/disposition of dead dogs on private property. Mayor Reid stated property m"rners can contact the city hall during regular hours with night-time calls being handled by the Police Department. APPOINTMENTS: ANNOUNCEMENTS : As listed on published Agenda: 1. Drainage Committee Meeting/Mayor's Office/July 3, 1980/6:30 P.M. (Mayor Reid) 2. City Hall will be dosed Friday, July 4, 1980: Independence Day Observance (Mayor Reid) 3. Fireworks Display, courtesy of Jacksonville Chamber of Commerce: July 4th/ ·· 8:30P.M., at Jan Crow Stadium (Mayor Reid) 4. Neighborhood Voter Registration Schedule for month of July, 2-4, at following 1 ocati ons: 1 . JULY 5, 1980: DUPREE PARK/CONCESSION STAND 2. JULY 12, 1980: PLEASURE PARK/REC. BLDG., ~1artin/Hwy. 161 No. 3 . JULY 19, 1980: OLD GRAYCO THEATRE/Victory Circle/Sunnyside Hills Area 4. JULY 26, 1980: JACKSONVILLE SHOPPING CENTER/CHAMBERS DRUG (City Clerk Gerren) ADJOURNMENT: Respectfully submitted, At ~_a t.h.:, Exhibit A/Resolution No. 262-80 00004 COPY COPY COPY CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 3, 1980 PAGE FIVE COPY COPY RESOLUTION NUMBER 2 6 2 - 8 0 COPY A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JACKSONVILLE, ARKANSAS AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH MISSOURI PACIFIC RAILROAD CO. TO MAKE CERTAIN IMPROVEMENTS. WHEREAS, it is the desire of the Jacksonville City Council that there be built or installed a three (3) panel, double track, open deck timber pile trestle, 42 feet long, under Railroad•s double main track at Mile Post 331.09, in the Southeast Quarter of the Northeast Quarter of Section 20, Township 3 North, Range 10 West, in the City of Jacksonville, Pulaski County, Arkansas, 35 feet northwardly of Railroad•s existing double 4.5 foot by 8 foot concrete box culvert; and WHEREAS, the City of Jacksonville agrees to reimburse Railroad for seventy- five percent (75%) of the actual cost to Railroad; NOW THEREFORE BE IT RESOLVED, that the City Council of Jacksonville authorizes the mayor to enter into the Contract attached hereto. BE IT FURTHER RESOLVED, that a copy of the Resolution be placed in the per- manent records of the minutes of the City Councn of Jacksonville, Arkansas. WITNESS our hands and seals the 3rd day of July , 1980. ---"'--'--"---- ATTEST: ~~~~ CITY LERK f APPROVED AS TO FORM: CITY ATT ORNEY END OF EXHIBIT A 00005 CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA REGULAR CtfV-COUNCTL MEETING July 17, 1980 1. CALL TO ORDER: 2. INVOCATION: 3. PLEDGE OF ALLEGIANCE TO THE FLAG: 4. ROLL CALL: 5. PRESENTATION OF MINUTES: 6. APPROVAL AND/OR CORRECTION OF MINUTES: 7. CONSENT AGENDA: (FIRE DEPT) (POLICE DEPT) (STREET DEPT) (EXECUTIVE DEPT) 8. 9. WATER DEPARTMENT: (NON-AGENDA) SE~IER DEPARH~ENT: 10. FIRE DEPARTMENT: ll. POLICE DEPARTMENT: 12. STREET DEPARTMENT: 13. PARKS & RECREATION DEPARTMENT: 14. SANITATION DEPARTMENT: 15. PLANNING COMMISSION: 16. GENERAL: a. Regular City Council Meeting-July 3, 1980 a. Regular City council Meeting-June 19, 1980 a. Monthly Report (Chief Smart) b. Monthly Report (Chief Shepherd) c. Monthly Report (Supt. Robt. Martin) d. Approval of Expense Account/Mayor Reid/Month of June, 1980/$30.00 (Aldermen Wilson & Williamson) a. City Council Ord. #36-80: Waiving requirements of competitive bidding{air conditioner (SEE ANNOUNCEMENTS FOR A PUBLIC HEARING DATE) a. Discussion: Bid Tabulation Report/Police Mobile Home Renovation for Training Office (Mayor Reid) a. Discussion: Sidewalks along Loop Road from Stonewall Drive to Northeastern (Mayor Reid) (NO ACTION REQUIRED BY COUNCIL FROM LAST MEETING) a. Request waiver of building permit fee (Approx. $11,000) for Rebsamen Memorial Hospital ex- pansion project (Mayor Reid) b. Request f~r appropriation/contingency fund/Ad in Daily News for 25th Anniversary of LRAFB: Ad to run 7-27-1980 (Mayor Reid) c. City Council Ord. #34-80: Amending Re- quirements for bldg. permits (Ald. Keaton) d. Request appropriation/contingency fund/$1,500/ Muny. League chgs. to codify City Municipal Code (City Atty. Groce) r I CITY COUNCIL OF JACKSONVILLE, ARKANSAS 16. GENERAL: (Continued) 17. APPOINTMENTS: 18. ANNOUNCEMENTS: ADJOURNMENT: A G E N D A July 17, 1980 e. City Council Ord. #35-80: Amending the Expenditure for and the duti~s of the City Engineer (Alderman Brooks) f. Discussion: 1980 Federal Decennial Census Count for City of Jacksonville (Mayor Reid) g. Discussion: Placing on Nov. 4th General Election Ballot: 1/2 Mill Each/Police & Firemen•s Pension Funds (Mayor Reid) h. Staff and office space for Community Develop- ment (Mayor Reid) a. The State Highway Dept. has let bids to overlay Hiwy. 161 from I-40 to State Hiwy. 294 (Mayor Reid) b. City Clerk Gerren will attend Eighth Annual Conference of Municipal Clerks/University of Arkansas Campus/July 21-25 (City Clerk) c. Dedication Ceremonies: Stonewall Park/11 :00 A.M., Saturday, July 26th (Mayor Reid) d . City Auction: Saturday, Aug. 2, 1980/10:00 A.M. (Mayor Reid) e . Public Hearing: Sewer Improvements/Called by Jacksonville Sewer Commission: Thursday; 7:00 P.M., AP&L Hasp . Rm., Aug. 7th. f . Nei~hborhood Voter Registration Schedule: SATURDAYS/2~4 P.M. 1 . JULY 19, 1980: DUPREE PARK/11 ROVING REGISTRAR 11 2. JULY 26, 1980: JACKSONVILLE SHOPPING CENTER/ CHAMBERS DRUG STORE AREA 3. AUGUST 2, 1980: GREGORY PLACE SHOPPING CENTER/ SAFEWAY STORE~K. MART AREA 4. AUGUST 9, 1980: CARPORT/111 ESSEX COVE/STONEWALL SUBDIVISION (City Clerk Gerren) g. INFORMATION ONLY: PLEASE FIND ATTACHED A COPY OF FINALIZED MASTER STREET PLAN DOCUMENT, DATED JUNE, 1980, AS ADOPTED BY CITY COUNCIL/APRIL 3, 1980 (City Clerk Gerren) CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 17, 1980 M I N U T E S REGULAR CITY COUNCIL MEETING -COURT ROOM -POLICE & COURTS FACILITY/W. MAIN ST. 7:30 P.M. -9:05 P.M. MAYOR JAMES G. REID PRESIDING CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE TO THE FLAG: The City Council of the City of Jacksonville, Arkansas, met in Regular Session on July 17, 1980, at the regular meeting place of the council . Mayor Reid called the meeting to order at 7:32P.M. Whereupon, he then proceeded to deliver the Invocation after which the audience participated with entire legislative body in reciting tllte 11 Pl edge of A 11 eg i ance. 11 ROLL CALL: On ROLL CALL the following members were present: Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin and Williamson. Alderman Keaton was absent. PRESENT: 9. ABSENT: 1. Quorum was declared. Others in attendance: Mayor Reid; City Clerk Gerren; City Attorney Groce and Bertha Tipton, Mayor's Secretary. PRESENTATION OF MINUTES: Mayor Reid presented the Minutes of Regular City Council Meeting, July 3, 1980, for study and later action. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Hughes corrected Minutes of June 19, 1980 Regular Meeting -Drug Para- phernalia Ordinance Number 594, Page Four of Minutes wherein Alderman HUGHES had moved, not Alderman Abdin, to place the Ordinance on THIRD AND FINAL READING, with Alderman Abdin seconding said Motion. Alderman Abdin moved, seconded by Alderman Hughes, to approve the Minutes of June 19, 1980, as amended. Approved by voice vote. MOTION CARRIED. CONSENT AGENDA: Alderman Hughes moved, seconded by Alderman Wilson, to accept and file Fire Chief Smart's month of June, 1980 Report, reflecting the department responded to a total of 40 alarms during the month with estimated fire loss during said month to be $6,565.00. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson , Boyd , Fletcher, Abdin and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Hughes moved, seconded by Alderman Wilson, to accept and file Police Chief Shepherd's month of June, 1980 Report, showing 602 total cases were brought before the Municipal Court and receipting $21,502.92 in fines and bond forfeitures, $112.00 miscellaneous and $1,429.33 in ambulance fees for a total of $23,044.25. ROLL CALL and the following voted aye, Aldermen: Knight, lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin and Williamson. Motion received 9 afftrmattve votes and 0 negative votes. MOTION CARRIED. Alderman Hughes moved, seconded by Alderman Wilson, to accept and file Street Superintendent Robert Martin's month of June, 1980 Report, consisting of a daily work log. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin and Williamson. Motion received 9 affirm- ative votes and 0 negative votes. MOTION CARRIED. 00001 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING JULY 17, 1980 PAGE TWO Alderman Hughes moved, seconded by Alderman Wilson, to approve June, 1980 ex- pense report submitted by Mayor Reid in the 'amount of $30.00, as presented by Aldermen Wilson and Williamson. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. WATER DEPARTMENT: (DEVIATION IN AGENDA) Mayor Reid next recognized Mr. Pat Wilson, Chairman, Jacksonville Water Commission. Mr. Wilson explained that said commission was asking the council's consideration on a special ordinance wai~ing requirements of competitive bidding in order to alleviate critical situation in billing department. He requested requirements be waived in order to purchase an additional air conditioner to keep the computer cool. ($2,500.00, approx. cost/in Water Dept. Budget) FOR ACTION: See below. Mr. Wilson announced that the commission was asking people to not water their yards but to go go ahead and water their plants. (This request to conserve water due to machine/pump problems at source of supply/L.R., N. L. R.) Whereupon, Alderman Abdin moved, seconded by Alderman Hughes, to place City Cou :ncil Ord. #36- 80 on the Agenda. ROLL CALL and the following voted aye, Aldermen: Knight, Law- son, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin and Williamson. Motion re- ceived 9 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE NUMBER 597: Cit Council Ord. #36-80) 1AN ORD I NANCE PROVIDING F R THE WAIVING OF REQUIREMENTS OF COMPETITIVE BIDDING IN EXCEPTIONAL SITUATIONS WHERE SUCH PROCEDURE IS DEEMED NOT FEASIBLE OR PRAC- TICAL; FOR OTHER PURPOSES AND DECLARING AN EMERGENCY 11 was introduced. (Air- conditioning unit for billing computer) Alderman Hughes moved, seconded by Alderman Abdin, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Bertha Tipton, Mayor~s Secretary. Alderman Fletcher moved, seconded by Alderman Wilson, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Law- son, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin and Williamson. Motion re- ceived 9 affirmative votes and 0 negative votes. MOlJ';lQWCARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Fletcher moved, seconded by Alderman Abdin, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, A 1 dermen: Kni:ght, Lawson, Brooks, Hughes, Wilson, Boyd, F1 etcher, Abdi n and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for SECOND TIME. Alderman Fletcher moved, seconded by Alderman Williamson, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin and ~lilliamson. Motion 1received 9 affirmative votes and 0 neg- ative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor•s Secretary, read the Ordinance for THIRD AND FINAL TIME. 00002 CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING PAGE THREE JULY 17, 1980 Alderman Fletcher moved, seconded by Alderman Boyd, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Hughes, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 5 9 7 THIS 17TH DAY OF JULY, 1980. SEWER DEPARTMENT: (SEE ANNOUNCEMENTS) FIRE DEPARTMENT: POLICE DEPARTMENT: Mayor Reid introduced Abstract of Bid Sheet for one (1) complete "Turn Key Renova- tion" of Mobile Home, per specifications, as follows: (1) (2) (3) (4) STORY MOBILE HOME SERV./SHELTER HOMES OF ARK./TWEEDY'S MOBILE HOME/WRIGHTS CABINET, INC. NO BID REC'D NO BID REC'D NO BID REC'D NO BID REC'D NOTE: "ONE SEALED BID FRat~ JOHN R. HANKS, P 0 BOX 482, N. LITTLE ROCK WAS HAND CARRIED BY LT. EGELHOFF FOR BID OPENING: BID OPENED AT 10:30 AM, JULY 10, 1980, IN THE MAYOR OFFICE AND HAD TO BE REJECTED SINCE THE LETTER FOR~-1 BID WAS NOT SIGNED. (A bid must be signed with the firm name and by an authorized officer, employee or agent.) Total cost on the unsigned letter bid was: $3,750.00." Mayor Reid reported the city attorney suggested item be placed for rebid because of some other irregularities involved. Membership concurred with the city attorney's findings and ruled item shall be rebid. Mayor Reid next discussed with the membership possibility of installing sidewalks along Loop Rd. from Stonewall Drive to Northeastern Avenue. Mayor Reid stated the county school system will be requiring children who live in Stonewall Sub- division to walk to Pinewood Elementary School instead of utilizing school buses and sidewalks would help the situation. He further reported some sidewalks are already being laid at a city share of $1,700.00 with the county obtaining a grant to do install some sidewalks. Alderman Knight reiterated what she had proposed in June that entailed sidewalk markings (painted/Stonewall Drive and at Northeastern; also, by High School). She said she would also support placement of sidewalks. Discussion ensued as to what the Street Department's role would be as to the laying of sidewalks/painting of markers/placement of asphalt strips, etc. Supt. Martin stated his crews were working on ditches that they had previously been denied access to because of wet conditions. And with the drought and dry weather, he said his crews would be trying to get thts type of cleaning work accomplished as soon as possible before rainy weather prevails once again and as of the present time, he could not get to sidewalk problem. Mayor Reid ruled after further discussion that the city would work with city forces as much as possible and do what can be done in the future for sidewalks/markings, etc. 00003 r [ PARKS & RECREATION DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: GENERAL: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING PAGE FOUR JULY 17, 1980 Mayor Reid introduced a request by the Hospital Commission, through administrator 1 s office, for waiver of $11,000.00 building permit fee for Rebsamen Memorial Hospital expansion project. Hospital Comm. Vaughan stated that anything taken off of up- coming project cost would be helpful. Whereupon, Alderman Abdin moved, seconded by Alderman Boyd, to waive aforementioned building permit fee. Voice vote was called for. Aldermen Hughes voted nay. Alderman Brooks abstained due to conflict. Motion received 7 affirmative ·votes ~ 1 negative vote and 1 11 abstention.11 MOTION CARRIED. A request for an appropriation to be funded through Contingency Fund for an ad- vertisement in the Daily News for 25th anniversary of LRAFB was next discussed. Mayor Reid referred to prices for said ad as outlined in Agenda packet: Calor rate: per pg/per color/$60 _~ full Page Ad (6xl3) $282.24. A representative from said newspaper explained this would be a message from the City of Jacksonville with it going into the historical binder at the airbase. After some discussion on the pros and cons of allocating monies for advertisement(s), consensus reached was to deny request. No official vote was taken. In Alderman Keaton 1 s absence, Mayor Reid introduced City Council Ord. #34-80 that amended present code to allow building permits to be issued on unplatted parcels of land,in multi-family and commercial areas of the city as long as rest of re- quirements are met. Whereupon, Alderman Abdin moved, seconded by Alderman Boyd, to table this item. Aforementioned Motion was then withdrawn by both parties. City Council Ord. #34-80: (OUTl.rN~D ABOV~} Alderman Brooks moved, seconded by Alderman Wilson, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Brooks, Wilson Atbdnm and Wi 11 i amson. Aldermen: Knight, Lawson, Hughes, Boyd and Fletcher. Motion received 4 affirmative votes and 5 negative votes. MOTION FAILED. As a courtesy to Alderman Keaton, Mayor Reid stated that he assumed he would place this item of business back on the next Regular Agenda. Mayor Reid introduced City Attorney Groce 1 s request for a $1,500 appropriation from Contingency Fund so the Municipal League could codify city ordinances. In a Resume-Data Sheet submitted with Agenda packet, City Atty. Groce explained he could not codify municipal code because of lack of time as he reported he was already working over 40 hrs. a week on city business. Whereupon, Alderman Wilson moved, seconded by Alderman Boyd, to expend $1,500 from Contingency Fund for this service, so stated. Approved by voice vote. MOTION CARRIED. (TOTAL COST EN- CUMBERED FOR CODIFICATION: $1 ,500.00-JULY 17, 1980: $1,277.39-MAY 1, 1980/THRU ORO. #597:) City Council Ord. #35-80: 11 AN ORDINANCE AMENDING THE EXPENDITURE FOR AND THE DUTIES OF THE CITY ENGINEER OF JACKSONVILLE, AMENDING ORDINANCE 158 AND SECTIONS 2.16.010 AND 2.16.030 OF THE MUNICIPAL CODE OF JACKSONVILLE, AND FOR OTHER PURPOSES 11 was introduced. Alderman Brooks moved, seconded by Alderman Lawson, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Bertha Tipton, Mayor 1 s Secretary. ()()()()4l CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING PAGE FIVE JUlY 17, 1980 Alderman Hughes moved, seconded by Alderman Wilson, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen : Lawson, Brooks, Hughes, Wilson, Fletcher and Abdin. Aldermen: Knight and Boyd voted nay. Motion received 7 affirmative votes and 2 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Wilson moved, seconded by Alderman Hughes, to suspend the rules and place the Ordinance on SECOND READING. Whereupon, Alderman Fletcher moved, seconded by Alderman Knight, to amend aforementioned Motion by stating that the City Engineer would assist City Inspector and Street Superintendent at their request. ROLL CALL on amendment: Aldermen: Knight, Boyd and Fletcher voted aye. Aldermen: Lawson, Brooks, Hughes, Wilson, Abdin and Williamson voted nay. Motion received 3 affirmative votes and 6 negative votes. MOTION TO AMEND THE FIRST TIME FAILED. Alderman Abdin moved, seconded by Alderman Fletcher, to amend Motion on the table by stating the City Engineer shall "oversee" the Inspection and Street Departments. ROLL CALL on amendment, so stated: Aldermen: Wilson, Fletcher and Abdin voted aye. Aldermen: Knight, Lawson, Brooks, Hughes, Boyd and Williamson voted nay. Motion received 3 affirmative votes and 6 negative votes. MOTION TO AMEND THE SECOND TIME FAILED . ROLL CALL to suspend the rules and place the Ordinance on SECOND READING: Alder- men: Brooks, Hughes, Wilson, Abdin and Williamson voted aye. Aldermen: Knight, Lawson, Boyd and Fletcher voted nay. ~1otion received 5 affirmative votes and 4 negative votes. MOTION TO SUSPEND THE RULES FAILED. (Mayor Reid ruled Ordinance accepted on FIRST READING and since it didn't receive 2/3rds vote required in order to suspend the rules and place it on SECOND READING, it wo~ld be brought back to table at next Regular meeting.) Mayor Reid reported next on the 1980 Federal Dicennial census count for the City of Jacksonville, as follows: PRELIMINARY FIGURES ONLY: 9,176 units -589 vacant; POPULATION: 27,116 (this is an average of 3 person s pe r housing unit; national average) (INFORMATION ONLY: 24,391 POPULATION, 197 5 SPE CIAL CENSUS) Mayor Reid suggested aforementioned count might be increased to some degree when final count is forwarded from the Census Bureau. He also entertained the thought that aforementioned figures could be increased by hiring students to go out and count the units in the city and compare them with what the Census Bureau computes. After a brief discussion on this idea, Mayor Reid stated he would accept the count the Census Bureau comes up with. ~Jhereupon, Alderman Abdin moved, seconded by Alderman Fletcher, to accept their (Census Bureau) count. No official vote was taken on aforementioned Motion. CONSENSUS: ACCEPT COUNT FROM FEDERAL GOVT. Placing l/2 mill each for Firemen and Policemen Pension Funds on Nov. 4th ballot was discussed. Mayor Reid, sponsor of item, stated both funds are not actuarily sound with the Fire Pension Fund being a little bit closer to this end than the Police Pension Fund. One-half a mill each, he reported, would simply help the funds. Finance Director Kelley reported the Firemen's Pension Fund would require $40,000.00+ per year to be actuarily sound and the Policemen's Pension Fund needed over $82,000.00 per year; l/2 mill each would only bring in approximately $20,000.00 per year, per fund. Whereupon, Alderman Boyd moved, seconded by Alderman Fletcher, to draw up an ordinance(s) on this. Approved by voice vote. (Alderman Wilson voting nay) MOTION CARRIED. (INFORMATION ONLY: STATE LAW ALLOWS ONE (1) MILL PER PENSION FUND IF APPROVED BY CITIZENS' VOTE. ONE-HALF (~) MILL IS PRESENTLY ASSESSED, PER PENS ION FUND) 00005 r I J CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETlNG PAGE SIX JULY 17, 1980 Mr. Jerry Lee, Community Development Director, updated membership on the space requirements and office staff, five (5) employees, he would need in the near future in order to carry out the provisions of the $1.5 Million H.U.D. C.D.B.G. Small Cities program for three-year duration of said grant. He announced H.U.D. would approve the purchase of a dwelling in the target area for renovation in order to house staff with said structure to be sold at the end of grant period. He further stated ·funds would be available around August 1, 1980 to start up grant process with a Fair Housing Ordinance having to be adopted by the council at its next meeting. Mr. Lee explained why his department required aforementioned staff members: Utilized to analyze credit, develop specifications (re-hab) clerks to take applications, typists, etc. Said people to be hired with the understanding that the city will be under no obligation to keep them on payroll after grant is terminated. All monies for office and staff requirements are to be paid for completely out of grant funds. Until a suitable dwelling could be pur- chased, Mr. Lee then requested permission to rent temporary office space as outlined in a letter forwarded with Agenda packet. Whereupon, Alderman Boyd moved, seconded by Alderman Fletcher, to recommend the council go along with Mr. Lee's proposal of hiring staff and obtaining office space as presented. Approved by voice vote. MOTION CARRIED. (See Announcement later in meeting) NON~AGENDA: (ANNOUNCEMENT) Mayor Reid announced the Ark. Muny. League informed the city recently that some excess turnback funds ($2.31 per capita) would be forthcoming to help the city get through the year. NON-AGENDA: (PARKS & RECREATION DEPT) A citizen was recognized by Mayor Reid that voiced her concerns of overcrowding at city's swimming pool at Pleasure Park and inadequate tennis facilities. Mayor Reid explained some of the improvements being contemplated by the Parks & Rec- reation Commission at this time. Parks Director Moore interjected that ex- pansion of the pool was not part of the improvement package. NON-AGENDA: (COMMUNITY DEVELOPMENT DEPT) Community Development Director Lee announced he would be making a recommendation very soon for HUD CDBG program needs: appraisers; engineers; auditors. NON -AGE NDA: (ANNOUNCEMENT) Mayor Reid introduced a letter from Henry Gray, Director of Highways & Transporta- tion, Ark. State Highway Commission, dated July 14, 1980. Said letter informed the city of Jacksonville has $78,122.00 available in Street-aid City Street account for use in the State-aid City Street Program which would have to be matched by an addition a 1 30% city funds. Mayor Reid referred to a 1 i st of priority street projects as established by resolution form previously received from eligible cities sent to the Highway Department and also to a letter of intent the Highway Dept. sent for city's use in obtaining the State-aid funds so stated previously. Priority project as listed in aforementioned letter for Jacksonville: "REDMOND RD." Mayor Reid recommended the city stay with its original project, so stated. Whereupon, the unanimous consensus of opinion reached was to accept the mayor's recommendation and forward letter of intent to utilize State-aid City Street funds for aforementioned project. APPOINTMENTS: 00006 ANNOUNCEMENTS: (As so listed on Agenda) CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING PAGE SEVEN JULY 17, 1980 A. THE STATE HIGHWAY DEPT. HAS LET BIDS TO OVERLAY HIWY. 161 FROM I-40 TO STATE HIWY. 294 (MAYOR REID) B. CITY CLERK GERREN WILL ATTEND EIGHTH ANNUAL CONFERENCE OF MUNICIPAL CLERKS/ UNIVERSITY OF ARKANSAS CAMPUS/JULY 21-25 (CITY CLERK) C. DEDICATION CEREMONIES: STONEWALL PARK/11:00 A.M., SATURDAY, JULY 26TH. (MAYOR REID) D. CITY AUCTION: SATURDAY, AUGUST 2, 1980/10:00 A.M. (MAYOR REID) E. PUBLIC HEARING: SEWER IMPROVEMENTS/CALLED BY JACKSONVILLE SEWER COMMISSION: THURSDAY/AUGUST 7TH: 7:00P.M., AP&L HOSP. RM. F. NEIGHBORHOOD VOTER REGISTRATION SCHEDULE: SATURDAYS/2-4 P.M. 1. JULY 19, 1980: DUPREE PARK/"ROVING REGISTRAR'' 2. JULY 26, 1980: JACKSONVILLE SHOPPING CENTER/CHAMBERS DRUG STORE AREA 3. AUGUST 2, 1980: GREGORY PLACE SHOPPING CENTER/SAFEWAY STORE-K. MART AREA 4. AUGUST 9, 1980: CARPORT/lll ESSEX COVE/STONEWALL SUBDIVISION (CITY CLERK GERREN) G. INFORMATION ONLY: PLEASE FIND ATTACHED A COPY OF FINALIZED MASTER STREET PLAN DOCUMENT, DATED JUNE, 1980, AS ADOPTED BY CITY COUNCIL/APRIL 3, 1980 (CITY CLERK GERREN) ADJOURNr·1'ENT: Meeting adjourned with consent of all present. Respectfully submitted, ~~a~!je=.~ CITY OF JACKSONVILLE, ARKANSAS 00007 j CITY COUNCIL OF JACKSONVILLE, ARKANSAS A G E N D A REGULAR CITY -COUNC TL MEETING August?, 1980 l. CALL TO ORDER: 2. INVOCATION: 3. PLEDGE OF ALLEGIANCE TO THE FLAG: 4 . ROLL CALL: 5. 6 . 7 . PRESENTATION OF MINUTES: APPROVAL AND/OR CORRECTION OF MINUTES: CONSENT AGENDA: (FIRE DEPT) (FIRE DEPT) (PLANNING COMM.) (ANIMAL CONTROL DEPT) 8. WATER DEPARTMENT: 9. SEWER DEPARTMENT: 10. FIRE DEPARTMENT: 11. POLICE DEPARTMENT: 12. STREET DEPARTMENT : 13 . PARKS & RECREATION DEPT : 14. SANITATION DEPARTMENT: 15. PLANNING COMMISSION: 16 . GENERAL: a. Regular City Council Meeting-July 17, 1980 a. Regular City Council Meeting-July 3, 1980 a. Mon t hl y Rep or t (A sst . Chi ef Eze l l ) b. Re que st t o a ppn ov e ou ts id e c ity l im i t app li cation f or fi re pr otecti on/I ngl e Fence Co., 90 19 Hiwy 161 S., NLR (A sst . Ch ief Eze ll) c. Mi nut es -Regu l ar Meet i ng-Jul y 14, 198 0 d. Mont hly Rep ort (May or Reid ) a. PUBLIC HEARING/SEE ANNOUNCEMENTS *a. Presentation/Abstract of Bid Sheet/Pager System (Mayor Reid) b. City Council Ord. #37-80: l/2 Mill/Firemen•s Pension Fund (Mayor Reid) **a. Presentation/Abstract of Bid Sheet/Renovation of police training mobile home (Mayor Reid) b. City Council Ord. #38-80: 1/2 Mill/Policemen•s Pension Fund (Mayor Reid) a. Drainage Committee Proposal/Authorization for West-Tripp firm to draw plans and specs. and let bids for drainage improvements for Harold/ Wright Street and Wright Circ. (Mayor Reid) a. Report: Ordinance for Parks & Recreation Commission/park improvements (City Atty. Groce) COMMITTEE MEETING/SEE ANNOUNCEMENTS a. City Council Ord. #34-80: Amending requirements for building permits (Ald. Keaton) b. City Council Ord. #35-80: SECOND READING: Amend- ing City Engineer Duties (Ald. Brooks) *NOTE: MOTOROLA WARRANTY ATTACHED TO ALDERMENS 1 AGENDA **NOTE: LATE BID TO BE OPENED AT CITY COUNCIL MEETING 16. GENERAL: (Continued) 17. APPOINTMENTS: 18. ANNOUNCEMENTS: ADJOURNMENT: CITY COUNCIL OF JACKSONVILLE, ARKANSAS A G E N D A Aug u st ?th,-1980 c. City Council Ord. #39-80: HUD Fair Housing Re- quirements (Mayor Reid) d. City Council Ord. #40-80: Amending residential zoning to allow some businesses to operate out of the home (Mayor Reid) e. City Council Ord. #41-80: Prohibiting barbed wire and electrical fences (Ald. Keaton) f. Discussion: Proposal to hire City Engineer (Mayor Reid) g. Discussion: Proposal to hire Assistant City Inspector (Mayor Reid) h. Report: Drug Paraphernalia Ordinance (City Atty. Groce) i. Appropriation of $500 from Contingency Fund/308th Missile Wing/LRAFB (Ald. Wilson) j. Confirmation of C.D.B.G, Committee Recommendation (appraiser/engineer/auditor) (Mayor Reid) a. Proceeds from City Auction: $ (City Clerk Gerren) 199 .35 Policemen 1 s Pension Fund $ 85.00 Street Fund $ 1 ,555.35 TOTAL DEPOSITED b. Meeti ng s and Public Hearin g Sch ed ul es: (Mayor Reid) GROUP: DA TE: TIME: PLACE: 1. SA NITATIO N COMM. 8-7-80 6:3 0 PM ~CI~T-c-::-Y ::..,:,H,.......,AL--;-L---- (Ald. Williamson and Hughes) 2. SEWER COMMISSION/ 8-7-80 7:00PM AP&L BLDG . PUB, HEARING 3. BITUCOTE PRODS./ 8-8-80 2:00 PM GRAND OPENING FOR NEW PLANT & FISH FRY & LIQUID 11 3-4 PM REFRESHMENTS SERVED 4. METROPLAN/C.A.T. BUS 9-4-80 7:00PM SERVICE FOR CITY 1111 REDMOND RD. I I II POLICE & CTS. BLDG, 5. NE IGHBORHOOD VOTER REGISTRATION SCH EDULE: {S~TU R DAY AFTER NOON S FR OM 2 -4 PM) AUGUST 9, 1980: CARPORT/111 ESSEX COVE/STONEWALL SUB. AUGUST 16, 1980: CITY HALL MUNICIPAL BLDG: AUGUST 23, 1980: T. G. & Y. STORE/W. MAIN STREET ~UGUST 30, 1980: OLD GRAYCO THEATRE/VICTORY CIRCLE (City Clerk Gerren) CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 7, 1980 REGULAR CITY COUNCIL MEETING -COURT ROOM -POLICE & COURTS FACILITY/W. MAIN ST. 7:30P.M. -10:25 P.M. MAYOR JAMES G. REID PRESIDING CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE TO THE FLAG: The City Council of the City of Jacksonville, Arkansas, met in Regular Session on August 7, 1980, at the regular meeting place of the council. Mayor Reid called the meeting to order at 7:35 P.M. Whereupon, Alderman Fletcher offered the invocation after which Scout Troop #128 from the Methodist Church led the standing audience and entire legislative body in the recitation of 11 Pledge of Allegiance.11 ROLL CALL: on ROLL CALL the following members were present: Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Keaton and Williamson. Alderman Abdin was absent on ROLL CALL but arrived later in meeting. PRESENT: 9. ABSENT: 1. Quorum was declared. Others in attendance: Mayor Reid; City Clerk Gerren; City Attorney Groce and Bertha Tipton, Mayor's Secretary. PRESENTATION OF MINUTES: Mayor Reid presented the Minutes of Regular City Council Meeting held on July 17, 1980, for study and later action. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Hughes moved, seconded by Alderman Wilson, to approve the Minutes of Regular City Council Meeting, July 3, 1980, as printed. Approved by voice vote. MOTION CARRIED. CONSENT AGENDA: Alderman Hughes moved, seconded by Alderman Boyd, to accept and file the month of July, 1980 Monthly Report as submitted by Asst. Chief Ricky Ezell, reflecting the department responded to a total of 77 alarms during said month with an estim- ated fire loss amounting to $212,400.00. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Hughes moved, seconded by Alderman Boyd, approve a request for outside city limit fire protection applied for by Ingle Fence Company, 9019 Highway 161 South, North Little Rock, Ark. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Hughes moved, seconded by Alderman Boyd, to accept and file the Minutes of July 14, 1980 Planning Commission meeting. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Hughes moved, seconded by Alderman Boyd, to accept and file the Animal Control Department's July, 1980 Report, as submitted. (Revenue: $705.00) ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wil- son, Boyd, Fletcher, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. WATER DEPARTMENT: 00001. PAGE NUMBER TWO SEWER DEPARTMENT: FIRE DEPARTMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 7, 1980 Mayor Reid presented an Abstract of Bid Form reflecting bids the city received on July 31, 1980, as follows: DESCRIPTION: POCKET PAGERS, CHARGERS & ENCODERS 41 EACH AND 4 EACH AMPLIFIER PAGERS/CHARGERS (OUTRIGHT PURCHASE OR LEASE-PURCHASE) OUTRIGHT PURCHASE ~BI=-=D:-::-D =ER-;-;;-:-:----:-c~==--AMOUNT ($) BI DDER: AMOUNT ($) NATIONAL MARKETING 8 , 8 97 . 00 ;-;-Mo=T=o-=-Ro=L-;;-A-c=o=M=M--:&;--;::-EL:--:E=c:---Com p 1 e te P kg . 225.00 incl installation TX 273.66 & tax ST 9,395.66 1,085.20 TX 32.55 ST 1 , 117.75 ST 9,426.65 (large encod er+) 100.00 ** GRAND TTL ...... l0,513.41 =B =ID=D -;-;ER=:-----=-;;~----AMOUNT ($) STANLEY COMM NO BID GRAND TTL ... 9,526.65 BIDDER: AMOUNT ($) M. J. COMM 11,264.85 352.48 (TX INCL) ST 11 ,617. 33 (TX INCL) ST 1,233.07 GRAND TTL ..... 12,850.40 LEASE-PURCHASE OPTION BIDDER: AMOUNT ($) BI DD ER: AMOUNT ($) NATIONAL MARKETING *s ee below MOTOROLA COMM & ELEC *see below * (TERMS: 3 YEAR S WITH 10 % DOWN AND TE RMS: 48 MONT HS M/ P OF $249. 25 -TTL OF $11 , 964. 00 TITLE PASSES AFTER ALL PAYMENTS: OR TERMS OF 60 MONTHS M/P OF $208.03 -TTL OF MONTHLY PAYMENT OF $3.553 PER 100 $12,481.81 MONTH (INCOMPLETE FINANCE DATA) TERMS OF 48 MONTHS M/P OF $34.53 -TTL OF $1,657.44 NOTE: WOULD BE $336.19 M/P FOR RECAP: COST 48-$13,621.44 TOTAL $12,102.84 (NO INDICATION 60-$14,139.24 ON INSTALLATION FEE) (DOWN PAY-** FIRE CHIEF WOULD LIKE TO EXCHANGE THIS ENCODER IF MENT $1,051 .34)WARRANTY 3-YRS. COUNCIL APPROVES THIS LOW BID: THE LARGER UNIT WOULD COST $100.00 AND VERIFIED BY ~1R. REDMAN. B lODER : AMOUNT ( $) (~1 B~~~p: 1 YR PlUS CRYSTA~S A ~on~~N~$J E L E~1E N TS /l 0 YRS.; STANLEY COMM NO BID M. J. COMM *see below TERMS : 60 MONTHS WITH M/P OF $293.05 FOR A TOTAL OF $17,583.00 OR TERM: 60 MONTHS M/P OF $37.00 FOR A TOTAL OF $2,200.00 (RECAP COST: $19,783.00) (WARRANTY: 1 YR.) Asst. Chief Ezell explained the present alert system was obsolete and recommended approval of low bid received from Motorola as latter system would in the end re- sult save the city money. Alderman Knight moved, seconded by Alderman Boyd, to accept the low bid received for above referenced pager system in the amount of $9,526 .65 with Contingency Fund funding same. Approved by voice vote. MOTION CARRIED. Alderman Abdin arrived during above referenced proceedtngs. 0000 PAGE NUMBER THREE CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 7, 1980 ORDINANCE NUMBER 598: (Ci ty Council Ord. #37-80) 11 AN ORDINANC E PROVIDING FOR TH E SUBMI SSI ON TO THE QUALIFIED ELECTORS OF THE CITY OF JACKSONVILLE, ARKANSAS, THE QUESTION OF LEVYING AN ADDITIONAL ANNUAL TAX OF ONE-HALF MILL ON THE DOLLAR UPON THE ASSESSED VALUE OF THE REAL AND PERSONAL PROPERTY WITHIN THE CITY FOR THE PURPOSE OF THE FIREMEN'S PENSION AND RELIEF FUND IN ACCORDANCE WITH ACT 491 OF 1921, AND AMENDMENTS THERETO, OF THE GENERAL ASSEM- BLY OF THE STATE OF ARKANSAS; DECLARING AN EMERGENCY; AND FOR OTHER PUR80S.tS 11 was introduced. (To be placed on the November 4, 1980 General Election Ballot) Alderman Knight moved, seconded by Alderman Hughes, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion re- ceived 10 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Bertha Tipton, Mayor's Secretary. Alderman Wilson moved, seconded by Alderman Hughes, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Law- son, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Fletcher moved, seconded by Alderman Hughes, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MO- TION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for SECOND TIME. Alderman Fletcher moved, seconded by Alderman Boyd, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Ab- din, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for THIRD AND FINAL TIME. Alderman Fletcher moved, seconded by Alderman Boyd, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 5 9 8 THIS 7TH DAY OF AUGUST , 1980. (EMER GENCY CLAU SE NOT AFFIX ED . ORD I NAN CE EFF EC TIVE 7TH DAY OF SE PT EMBER , 198 0) POLICE DEPARTMENT: Mayor Reid introduced the following Abstract of Bid Form for .the renovation of police training mobile home which the purchasing agent had marked as follows: 11 THIS WAS A REBID. A Total of six (6) "Invitation to Bid" were mailed out without any returns . SPECIAL NOTE ADDED: AUGUST 1, 1980. A Late Bid was received in the mail delivery this date. Being a late bid, it cannot be opened per Purchasing Procedures in-use. Subject bid will remain unopened in this bid-file. Company was told of late receipt and to check on the late service as the US Post Mark was dated Little Rock, ARK. Jul 29'80. The Company was: Arkansas Aebony Vendors, they are a new Company formed in Feb. 1980. Business is: office products-jan- itorial-repair and some construction materials per their letter received in Feb. 80." * *BID OPENING WAS JULY 31, 1980-10:30 A.M. 00003 PAGE NUMBER FOUR CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 7, 1980 Mayor Reid explained with the only bid received being late that as he under- stood the situation the bid could be opened during council session . Alderman Wilson moved, seconded by Alderman Abdin, to waive formalities so bid could be opened. Approved by voice vote . MOTION CARRIED. Whereupon, said bid was opened and subsequently given to Purchasing Agent Paul Cline for his inter- pretation and comment. Alderman Keaton suggested, and membership agreed, that the police might work with the grantor involved in renovation of trailer and ascertain if labor could be donated by policemen doubling as handymen so work could be accomplished and funds released for final completion of the project. No action was taken at this time. Matter was taken up later in proceedings. ORDINANCE NUMBER 599: (Ci t y Council Ord . #38-80) "A N ORDI NANC E PROV IDI NG FO R TH E SUBMI SSION TO THE QUALIFIED ELECTORS OF THE CITY OF JACKSONVILLE, ARKANSAS, THE QUESTION OF LEVYING AN ADDITIONAL ANNUAL TAX OF ONE-HALF MILL ON THE DOLLAR UPON THE ASSESSED VALUE OF THE REAL AND PERSONAL PROPERTY WITHIN THE CITY FOR THE PURPOSE OF THE POLICEMEN'S PENSION AND RELIEF FUND IN ACCORDANCE WITH ACT 250 OF 1937, AND AMENDMENTS THERETO, OF THE GENERAL ASSEMBLY OF THE STATE OF ARKANSAS, DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES" was introduced. (To be placed on November 4, 1980 Genera 1 Election Ballot) Alderman Fletcher moved, seconded by Alderman Keaton, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Law- son, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Mo- tion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Ord- inance read for FIRST TIME by Bertha Tipton, Mayor's Secretary. Alderman Wilson moved, seconded by Alderman Hughes, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORD- INANCE ACCEPTED ON FIRST READING. Alderman Fletcher moved, seconded by Alderman Boyd, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MO- TION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for SECOND TIME. Alderman Fletcher moved, seconded by Alderman Abdin, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Ab- din, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, ~layer's Secretary, read the Ordinance for THIRD AND FINAL TIME. Alderman Fletcher moved, seconded by Alderman Wilson, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Uawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINA NCE APPROVED AND ADOPTED AND NUMBERED 5 9 9 THIS 7TH DAY OF AUGUST , 1980. (EMERGENCY CLAUSE NO T AFFIXE D. ORD I NAN CE EFFECTI VE 7T H DA Y OF SEPT EMBE R, 198 0) 00004 J PAGE NUMBER FIVE STREET DEPAR TMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCI~ ME~TING AUGUST 7 , 1980 Mayor Reid reported the City Council Committee had met recently with the Street Department and himself concerning the Drainage Committee proposal that requested funding be approved (approximately $25,000.00) from the delayed Redmond Rd. project for drainage improvements on Harold Street. He stated the committee proposed West-Tripp Engineering be hired to prepare plans and specifications for afore- mentioned improvements. Mr. Don Tripp of said firm was recognized and he stated the improvements would not solve the problem entirely, but it would be a start and it would keep water out of a home located at 100 Harold Street plus one other. The drainage improvements he then described were reported to be designed for a one-in-ten-year rain frequency and it would involve going behind the property and digging a swale ditch and constructing some 36 11 pipe between ,said homes and come out with some head walls. He offered his services for this task at 6% regular engineering fee. Alderman Knight moved, seconded by Alderman Wilson, to authorize West-Tripp & Associates to draw up plans and specifications at a 6% fee to engineer the project (Harold Street only) and to bid same with engineering fee to come out of the $25,000.00 proposed by Mayor Reid earlier in meeting. Approved by voice vote. MOTION CARRIED. PARKS & RECREATION DEPARTMENT: City Attorney Groce reported he would need a commitment from the council in order for him to prepare a bond ordinance for proposed park improvements. (PROPOSED BY PARKS & RECREATION COMMISSION: PLACE ON NOV. 4TH BALLOT FOR A VOTE OF THE PEOPLE/AMOUNT: $600,000.00 ~ 11,060 NEW SQ. FT. TO CONTArN: LARGE MULTI- PURPOSE AREA/ADDITIONAL DR5SSING ROOMS WITH LOCKERS/SAUNA/EXERCISE ROOM/LOBBY/ RECEPTION AREA/KITCHEN/STORAGE AREAS/POOL CONCESSION AREA: RENOVATION OF EXIST- ING FACILITY/RESTROOMS/OFFICE SPACE/MEETING ROOMS/CONTROL AREA WITH ALL AREAS TO BE DESIGNED ACCESSIBLE BY WHEELCHAIRS, SENIORS, HANDICAPPED AS SPECIFIED IN FEDERAL BUILDING REGULATIONS) Mr. Groce reported he had met recently with Parks & Recreation Commission and representatives of the Elderly Activities Program. The latter proposing $250,000.00 be included in Nov. 4th election for monies needed to help construct a new facility. He explained that Amendment 13 had to be met in placing the elderly activities proposal on the ballot which may or may not be dllowed under present law. Mr. Groce asked for direction on whether the membership would commit themselves to place one ordinance on the ballot or two to cover aforementioned proposals. Also, he stated bond counsel would need to be contacted as soon as possible as he needed specialized counsel in determining pay back schedule that would be outlined in ordinance(s). Further, he said bonds do not have to be sold immediate- ly after the people vote on proposa1(s) and pass same, Miss Annabelle Moore, Parks & Recreation Director, speaking on behalf of the Parks & Recreation Commission, stated that their proposal should be placed independently of the other bond proposal. Alderman Knight moved, seconded by Alderman Boyd, to place two (2) separate ord~ inances on the ballot to go before the people, On a polled vote called for by Mayor Reid the following votes were tabulated: Aldermen: Knight, Brooks, Hughes, Boyd, Fletcher, Keaton and Williamson voted aye. Aldermen: Lawson, Wilson and Abdin voted nay. Motion recei-ved 7 ayes and 3 nays. MOTION CARRIED. 00005 PAGE NUMBER SIX CITY OF JACKSONVILLE , ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 7, 1980 Mayor Reid then recommended to membership that the law firm of Friday, Eldredge & Clark, Little Rock, Arkansas, be contacted for bond counsel expertise in aforementioned issue(s) to go before the people with the understanding legal fees WOULD NOT BE ASSESSED TO THE CITY if conditions have it that the issue passes the vote of the people and Stephens, Inc., bond underwriter, does not sell the bonds. No objection was raised on aforementioned recommendation. SANITATION DEPARTMENT: Mayor Reid announced two items for consideration would be brought to council table at next regular meeting-(1) Ordinance proposing new commercial rate schedule (2) Changing employees' time workweek offering the same pickup service as provided by city at present time. PLANNING COMMISSION: GENERAL: :t-ORO I NANCE NUMBER 600: (City Council Ord. #34-80) 11 AN ORDINANCE AMENDING THE REQUIREMENTS FOR BUILDING PERMITS AMENDING ORDINANCE 154 AND SECTION 17.36.020 OF THE MUNICIPAL CODE OF JACKSONVILLE, AND FOR OTHER PURPOSES 11 was introduced. (Allows bldg. permits to be issued by Inspection Dept. on unplatted parcels of property in commercial and multi-family areas only as long as the rest of the code requirements are met) Alderman Keaton moved, seconded by Alderman Wilson, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Aldermen: Lawson and Hughes voted nay. Motion received 8 affirmative votes and 2 negative votes. MOTION CARRIED. Ordinance read for first time by Bertha Tipton, Mayor's Secretary. Alderman Keaton moved, seconded by Alderman Wilson, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Aldermen: Lawson and Hughes voted nay. Motion received 8 affirmative votes and 2 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Keaton moved, seconded by Alderman Abdin, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Alder- men: Knight, Brooks, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Alder- men: Lawson and Hughes voted nay. Motion received 8 affirmative votes and 2 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for SECOND TIME. Alderman Keaton moved, seconded by Alderman Abdin, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Brooks, Wilson, Boyd, Fletcher, Abdi'n, Keaton and William- son. Aldermen: Knight, Lawson and Hughes voted nay. Motion received 7 affirm- ative votes and 3 negative votes, MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for THIRD AND FINAL TIME. Alderman Abdin moved, seconded by Alderman Keaton, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Aldermen: Lawson and Hughes voted nay. Motion received 8 affirmative votes and 2 negative votes. MOTION CARRIED. -'ordinance rescinded by Ord. #611 on September 18, 1980 00006 r I J PAGE SEVEN CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 7, 1980 Alderman Wilson moved, seconded by Alderman Keaton, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Aldermen: Knight, Lawson, Brooks and Hughes voted nay. Motion received 6 affirmative votes and 4 negative votes. MOTION WAS PRESUMED TO CARRY. HOWEVER, LATER IN PROCEEDINGS, THE CITY ATTORNEY RULED MOTION FAILED TO AFFIX EMERGENCY CLAUSE. ~ORDINANCE APPROVED AND ADOPTED AND NUMBERED 6 0 0 THIS 7TH DAY OF AUGUST , 1980. (E MERGE NCY CLAU SE NOT AFFIXED . ORDI NANC E EFFECTIV E 7TH DAY OF SEP TEMB ER, 198 0) DEVIATION IN AGENDA: POLICE DEPARTMENT: Paul Cline, Purchasing Agent, apprised the membership at this time that he had examined the bid submitted by Arkansas Aebony Vendors, Little Rock, Arkansas, for renovation of trailer for Police Department, and said bid was incomplete. Therefore, Mayor Reid ruled he would contact the grantor involved in the situation to see if they would be able to fund project, in part, and work with the city forces in order to complete the project. ACTION: BID REJECTED. GENERAL: ORDINANCE NUMBER 601: (SECOND READING) (Ci t y Council Ord. #35-80) "AN ORDINA NCE AMEND I NG THE EXP END IT URE FOR AND THE DUTI ES OF THE CITY ENGINEER OF JACKSONVILLE, AMENDING ORDINANCE 158 AND SECTIONS 2.16.010 AND 2.16.030 OF THE MUNICIPAL CODE OF JACKSONVILLE, AND FOR OTHER PURPOSES 11 was introduced. Alderman Brooks moved, seconded by Alderman Hughes, to place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Law- son, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for SECOND TIME. Alderman Hughes moved, seconded by Alderman Brooks, that Ordinance be ACCEPTED ON SECOND READING. At this time, Alderman Wilson moved, seconded by Alderman Brooks, that the Ordinance be amended to read, as follows ..... 11 2.16.030 DUTIES (ADD) J." ....... '.'and he shall be responsible for reporting to the MAYOR.11 Amendment was approved by voice vote. MOTION TO AMEND CARRIED. ROLL CALL TO ACCEPT ORDINANCE ON SECOND READING, AS AMENDED: Aldermen: Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson voted aye. Alder- men: Knight and Lawson voted nay. Motion received 8 affirmative votes and 2 negative votes. MOTION TO ACCEPT ORDINANCE ON SECOND READING, AS AMENDED, CARRIED. Alderman Brooks moved, seconded by Alderman Wilson, to suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Aldermen: Knight and Lawson voted nay. Motion received 8 affirmative votes and 2 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for THIRD AND FINAL TIME. Alderman Brooks moved, seconded by Alderman Hughes, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Brooks, Hughes, Wilson, Boyd, Fletcher, Abdtn, Keaton and Williamson. Aldermen: Knight and Lawson voted nay. Motion received 8 affirmative votes and 2 negative votes. MOTION CARRIED. ~Ordinance rescinded by Ordinance No. 611 on Se pt embe r 18 , 1980. 00007 PAGE EIGHT CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 7, 1980 ORDINANCE APPROVED AND ADOPTED AND NUMBERED 6 0 1 THIS 7TH DAY OF AUGUST, 1980. (EMERGENCY CLAUSE NOT AFFIXED. ORDINANCE EFFECTIVE 7TH DAY OF SEPTEMBER, 1980) ORDINANCE NUMBER 6 0 2: (City Council Ord. #39-80) 11 AN ORDINANCE ESTABLISHING A FAIR HOUSING CODE IN THE CITY OF JACKSONVILLE, ADDING CHAPTER 9.28 TO THE MUNICIPAL CODE OF JACKSONVILLE, AND FOR OTHER PURPOSES 11 was introduced. Alderman Knight moved, seconded by Alderman Wilson, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Law- son, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Mo- tion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Alderman Abdin. Alderman Hughes moved, seconded by Alderman Wilson, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Fletcher moved, seconded by Alderman Boyd, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor 1 s Secretary, read the Ordinance for SECOND TIME. Alderman Fletcher moved, seconded by Alderman Abdin, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor 1 s Sec- retary, read the Ordinance for THIRD AND FINAL TIME. Alderman Hughes moved, seconded by Alderman Abdin, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Fletcher moved, seconded by Alderman Hughes, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 6 0 2 THIS 7TH DAY OF AUGUST, 1980. ORDINANCE NUMBER 603: (City Council Ord. #40-80) 11 AN ORDINANCE EXEMPTING OCCUPATIONS PERFORMED IN THE HOr,1E FRat~ ZONING REGULATIONS, AMENDING ORDINANCE NUMBER 213 AND SECTION 18,24.020 OF THE MUNICIPAL CODE OF JACKSONVILLE, AND FOR OTHER PURPOSES 11 was introduced, (AMENDED: 11 Singl e-family dwellings, including any business or occupation conducted entirely within a dwelling and carried on by the occupants thereof, which business and occupation is clearly incidental and secondary to the use of the dwelling for dwelling, nor is there any display; no stocking; trade; no outside storage of equipment; no commodities sold upon the premises and not more than two persons are engaged in such business or occupation.11 ) 00008 r PAGE, !NINE CITY OF JACKSONVILLE~ ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 7 , 1980 Alderman Hughes moved, seconded by Alderman Wilson, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Bertha Tipton, Mayor's Secretary. Alderman Hughes moved, seconded by Alderman Brooks, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Keaton and Williamson. Aldermen: Boyd, Flet- cher and Abdin voted nay. Motion received 7 affirmative votes and 3 negative votes. MOTION CARRIED. Alderman Knight moved, seconded by Alderman Brooks, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Keaton and Williamson. Aldermen: Fletcher and Abdin voted nay. Motion received 8 affirmative votes and 2 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Sec- retary, read the Ordinance for SECOND TIME. Alderman Brooks moved, seconded by Alderman Knight, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes , Wilson, Boyd, Abdin, Keaton and Williamson . Alderman Fletcher voted nay. Motion received 9 affirmative votes and 1 negative vote. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for THIRD AND FINAL TIME. Alderman Brooks moved, seconded by Alderman Lawson, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Keaton and Williamson. Aldermen : Fletcher and Abdin voted nay. Motion received 8 affirmative votes and 2 negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 6 0 3 THIS 7TH DAY OF AUGUST , 1980. (EMERGE NCY CLAUSE NOT AFFI XED. ORDINA NCE EFFE CTIV E 7TH DA Y OF SEPTEMBER, 198 0) In discussion following passage of aforementioned document, City Inspector New addressed enforcement of ordinance. He stated he would be in charge of this as it fell within his jurisdiction as the city's Code Enforcement Officer. He reported privilege taxes would be assessed to those businesses thus addressed. Also, he reported that he would work closely with City Attorney Groce on enforce- ment procedures. The membership requested they be kept apprised of any problems arising from the passage of the law. City Counci 1 Ord. #41-80: 11 AN ORD I NAN CE PROHIBITI NG BARBED WIRE AND ELECTRICAL FENCES WITHIN THE CITY OF JACKSONVILLE, ADDING CHAPTER 8.52 TO THE MUNICIPAL CODE OF JACKSONVILLE, AND FOR OTHER PURPOSES" was introduced. Whereupon, Alderman Keaton moved, sec- onded by Alderman Abdin, that Ordinance be tabled. Approved by voice vote. MO- TION CARRIED. (FOR INFORMATION/AND FOR SAKE OF RECORD) In a letter to the mayor and city council accompanying the Agenda packet, City Attorney Groce stated, "I believe the ordinance prohibiting barbed wire and electrical fences can be defended under the general welfare clause conferred on Arkansas municipalities by the state legislature. Such was set out in Sander v. Bl ytheville , 164 Ark. 4:34, 262 S.W. 23 which stated that the City Council has br oad di scretion to determine what is necessary for the public wel - fare, safety, comfort and convenience of the inhabitants of the city. 11 00009 PAGE TEN CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 7, 1980 Alderman Abdin moved, seconded by Alderman Fletcher, to go into Executive Session to discuss personnel. City Attorney Groce then ruled only the hiring of City Engineer position could be addressed in said session with proposed hiring of Asst. City Inspector to be taken up in official, open session. Reason stated: City Engineer's position would be discussing an individual, Mr. Bill Owens, who had submitted application for the job and individual (s) would not be discussed in proposal to hire an Asst. City Inspector. Member- ship then decided to di scuss and act on remainder of Agenda items and then go into Executive Session. Motion on the floor DISMISSED .BY CHAIR. City Attorney Groce next reported he needed some direction on the matter of pursuing further action from Federal Court concerning drug paraphernalia ordinance recently adopted by Jacksonville City Council. Said legislation, he reported, was presently stalled in court (temporary injunction) until such time the District Court of Appeals in Cincinnati, Ohio rules on similar ord- inances passed by 14 other municipalities around the country. In order to get legislation acted on by the court ahead of aforementioned time, he said attorneys' fees might be incurred by the city. He further reported Federal Court Judge Overton did not like the ordinance as, in his opinion, it is too vague. City Attorney Groce asked membership if they wished to push for final judgment or not, keeping in mind that aforementioned legal fees might be assessed the city. Consensus of entire body was to wait until a decision comes down from District Court in Cincinnati. Alderman Wilson moved, seconded by Alderman Hughes, to approve an appro- priation of $500.00 from Contingency Fund to reimburse the 308th Missile Wing at LRAFB for work performed by missile crew members to raise money for uniforms to be worn in Air Force missile crew competition. Approved by voice vote. MOT! ON CARR I ED . Alderman Hughes moved, seconded by Alderman Knight, to approve the following recommendations made by the Sunnyside Revitalization Neighborhood Committee/ CDBG Small Cities HUD Program. Approved by voice vote. MOTION CARRIED. ··; 1. PROFESSIONAL SERVICES Engineering: BOND ENGINEERS -$8,318 .38 Auditing: KELLAR & KELLAR -$1,500.00 Appraisals: APPRAISAL CONSULTANTS, INC. -$160.00 PER PARCEL The topic of bids being submitted to the city for 11 professional services'' was discussed in connection with above referenced item of business in particular. Consensus of opinion reached was that professionals do not submit "bids " per se, but only "proposals." And negotiations are perfectly permissible IF all professionals concerned in submitting proposals are made aware of any negotiation procedures that are entertained by c~ty dept. handling the matter. The hiring of an Asst. City Inspector was next addressed. Mayor Reid referred to a report submitted by City Insp. New that had accompanied Agenda packet. With the extra workload expected in upcoming months, Mr. New requested a qual- ified person be hired in this capacity whose salary would be between the grades of 10-12 commensurate with ability and qualifications. (Annual salary : $7,000.00- $8,000.00)* Insp. New next reiterated what his report reflected covering the issuance of building permits during 1979 and 1980 years. He reported he would be undergoing surgery in the very _near future and out o ~ the .offic ~ fqr at least five weeks' time. (Note: Ma yo r Re1d 's a nnouncement and 1nter pretat1 onJ Funding of aforementioned position was discussed, Consensus of opinion rea,ched was the Contingency Fund would be tapped for the remainder of the year, plus the C.D.B.G. Program would pay for all of their inspections which would help in th\~()()jl () regard. PAGE ELEVEN CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 7, 1980 Alderman Knight moved, seconded by Alderman Boyd, to authorize the hiring of Assistant City Inspector making sure the ci'ty fo11 ows the Affirmative Action gui·del i nes on hi ring practices. Approved by voice vote. MOTION CARRIED. Finance Director Kelley announced that the city, after THIS council meeting's actions on Contingency Fund appropriations, would -!'lave $5,000,00 remaining in said fund for the rest of 1980 year. APPOINTMENTS: ADJOURNMENT: (TIME: 9:45P.M.) Alderman Abdin moved, seconded by Alderman Fletcher, to go into Executive Session to discuss the hiri'ng of Ci'ty Engineer, ROLL CALL and the following voted aye, Aldermen: Brooks, Hughes, Wilson, Fletcher, Abdin and Williamson. Aldermen: Knight, Lawson, Boyd and Keaton voted nay. Motion received 6 affirmative votes and 4 negative votes. MOTION CARRIED. RECONVENED: (TIME: 10:20 P.M.) Mayor Reid reported the council membership acted on the only qualified applica- tion received by the city for the position of City Engineer as submitted by Mr. Bill Owens. The vote on this proposition was: 4 ayes, 4 nays and 2 ab- stentions, as reported by Mayor Reid. Proposal to hire Mr. Owens failed. Alderman Abdin moved, seconded by Alderman Hughes, to re~advertise for City Engineer with salary range to be from middle to higher Htwenties'' and higher commensurate with experience with deadline for acceptance of applications to be 21st day of August, 1980, to be published in as many newspaper publications as possible. Approved by voice vote. MOTION CARRIED. Alderman Keaton rec- ommended Mr. Owens' application be retained.~ ......... Approved by membership. ANNOUNCEMENT: Alderman Knight announced that the city should commend 9 Beautifi cation workers who have been working with the Street Department crews on the city's ditches. ADJOURNMENT: The meeting adjourned with consent of all present at 10:25 P.M. See Attachment to Minutes for Announcements as published on Agenda but not read during meeting. (City Clerk Gerren) Respectfully submitted, @t:.'tJ~g~lit:r~/ ~-r&.P CITY OF JACKSONVILLE, ARKANSAS CITY OF JACKSONVILLE, ARKANSAS attachment 0001.1 PAGE TWELVE CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 7, 1980 ANNOUNCEMENTS AS PUBLISHED: (AGENDA: AUGUST 7TH, 1980} a . Proceeds from City Auction: $ 199.35 Policemen's Pension Fund (City Clerk Gerren) $ 85.00 Street Fund $ 1,271.00 General Fund $ 1 ,555 .35 TOTAL DEPO SI TED b. MEETINGS AND PUBLIC HEARING SCHEDULES: (Mayor Reid) GROUP: DATE: TIME: PLACE: 1 . SANITATION COMM IT TEE ---:8"'--=-7 ------8=0---6~:""'30~PM~ =c'='=I TY~H;-;-;A;-;-L -;-L ---- (ALDERMEN WILLIAMSON & HUGHES) 2.SEWER COMMISSION/PUB. HEARING 8-7-80 3.BITUCOTE PRODUCTS/GRAND OPEN. 8-8-80 FOR NEW PLANT AND FISH FRY AND LIQUID REFRESHMENTS II 4.METROPLAN/C.A.T. BUS SERVICE 9-4-80 FOR CITY 7:00 PM 2:00 PM 3..:.4 PM AP&L BLDG. 1111 REDMOND RD. I I II 7:00 PM POLICE & COURTS BLDG. 5.NEIGHBORHOOD VOTER REGISTRATION SCHEDULE: (SATURDAY AFTERNOONS/2-4 PM) AUGUST 9, 1980: CARPORT /lll ESSEX COVE/STONEWALL SUBDIVISION AUGUST 16, 1980: CITY HALL BUILDING AUGUST 23, 1980: T.G.&Y .. STORE/W. MAIN ST. AUGUST 30, 1980: OLD GRAYCO THEATRE/VICTORY CIRCLE (City Clerk Gerren) END OF MINUTES AUGUST 7TH , 1980 00012 CITY COUNCIL OF JACKSONVILLE, ARKANSAS A G E N D A REGULAR CITY-COUNCIL MEETING August 21 , 1980 1. CALL TO ORDER: 2. INVOCATION: 3. PLEDGE OF ALLEGIANCE TO THE FLAG: 4. ROLL CALL: 5. PRESENTATION OF MINUTES: 6. APPROVAL AND/OR CORRECTION OF MINUTES: 7. CONSENT AGENDA: (POLICE DEPARTMENT) (STREET DEPARTMENT) (EXECUTIVE DEPARTMENT) (PLANNING COMMISSION) 8. WATER DEPARTMENT: 9. SEWER DEPARTMENT: 10. FIRE DEPARTMENT: a. Regular City Council Meeting-Aug. 7, 1980 a. Regular City Council Meeting-July 17, 1980 a. Monthly Report (Chief Shepherd) b. Monthly Report (Supt. Robt. Martin) c. Monthly Expense Account Report (Aldermen: Wilson & Williamson) d. Minutes: Regular Meeting; 8 -11 -1980 a. City Council Ord. #42-80: Regulating Jacksonville Sewer System (Sewer Comm) 11. POLICE DEPARTMENT: NON-AGENDA: a. C/C Ord. #45-80: (assigned during meeting) Waiving of competitive bidding/trailer renovation 12. STREET DEPARTMENT: NON-AGENDA: a. Drainage Bid Sheet Report/dredging bids 13. PARKS & RECREATION DEPT: 14. SANITATION DEPARTMENT: 15. PLANNING COMMISSION: (Mayor Reid) -NON AGENDA ITEM *a. City Council Ord. #43-80: Authorizing the submission for General Election/Question of issuing bonds under Amendment 13/Parks & Recreation Improvement Project (Mayor Reid) a. City Council Ord. #44-80: Adjusting Sanitation Fees in the City (Mayor Reid) b. Proposal/Recommending changes of working hours and pay for employees (Mayor Reid) a. Request(s) to rescind Ord. #600 and to set up official line of communication (Planning Comm) 16. GENERAL: a. City Council Re$o4ution #14-80: Authorizing Memorandum of Intent/Act 9 Bond Issue/$1.4 Mi11ion/Standex, Intl. (Club Prods.) (Mayor Reid) *ORDINANCE TO BE PRESENTED AT THURSDAY EVENING'S MEETING, PER CITY ATTORNEY GROCE CITY COUNCIL ,OF JACKSONVILLE, ARKANSAS A G E N D A August 21:--,-980 16. GENERAL: (Continued) b. Discussion: Animal Control Problem (A.lderman Abdi n) 17. APPOINTMENTS: 18. ANNOUNCEMENTS: ADJOURNMENT: *c. City Counci:l Ord. #45.-80: Authorizing the submission for General Election/ Question of issuing bonds under Amend .. ment 13/Elderly Activities Program Center (Mayor Reid) a. After Regular Meetin g adjourns/Update: C,D.B.G. Small Cities HUD Grant/Jerry Lee, Comm. Dev. Director (Ald. Brooks, Wilson and Knight) b. Interview of City Engineer Applicants/5:30P.M., Thursday, August 21, 1980 at City Hall/Mayor•s Office/Street and Engineering Comm. (Mayor Reid) c. City Ha 11 wi 11 be closed on Monday, Sept. lst in observance of Labor Day Holiday (Mayor Reid) d. Pub11c Hearing: Thursday, Sept. 4, 1980/ at 7:00 P.M./Police & Courts Bldg., C.A.T. Bus Service for city (Mayor Reid) e. FOR ALL PULASKI COUNTY RESIDENTS: VOTER REGISTRATION SCHEDULE/SATURDAYS/2-4 PM (City Clerk Gerren) 1, AUG, 23, 1980: TG&Y STORE/W. MAIN STREET 2. AUG. 30, 1980: RESCHEDULED TO: C.N.B. PARKING LOT/DUPREE AND JAMES STS. 3. SEPT. 6, 1980: GREGORY PLACE SHOPPING CENTER/HIWY 161 & GREGORY ST. 4. SEPT. 13, 1980: JACKSONVILLE SHOPPING CENTER/ W. MAIN ST. * This ordinance not presented as published, It was combined with City Council Otd. #43 .. 80 combined into one document. Therefore, City Counctl Ord. #45 .. 80 was assigned by councilmen at meeting on a non-agenda item concerning waiving bidding require- ments in order for Police Dept. to provide labor and L.E.A.A. grant monies to pay $2,500.00 to renovate trailer at firing range site for purposes of training ground. (Nancy Gerren, City Clerk) CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 21, 1980 REGULAR CITY COUNCIL MEETING ~ COURT ROOM -POLICE & COURTS FACILITY/W. MAIN ST. 7:30P.M. -10 :15 P.M. . MAYOR JAMES G. REID PRESIDING CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE TO THE FLAG: The City Council of the City of Jacksonville, Arkansas, met in Regular Session on August 21, 1980, at the regular meeting place of the council. Mayor Reid called the meeting to order at 7:30P.M. Whereupon, Rev. Mason Bondurant, pastor of the First Baptist Church, Jacksonville, Arkansas, offered the invoca- tion after which Scout Troop #128 from the Methodist Church led the standing audience and entire legislative body in the recitation of the 11 Pledge of Alle- giance.~~ ROLL CALL: On ROLL CALL the following members were present: Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin and Keaton. ''NOTE .....•... Alderman Williamson arrived later in the meeting and Alderman Lawson was absent for entire proceedings. PRESENT: 8. ABSENT: 2. Quorum was declared. Others in attendance: Mayor Reid; City Clerk Gerren; City Attorney Groce and Debbie Stout, Deputy Clerk, substituting for Bertha Tipton, Mayor 1 s Secretary. PRESENTATION OF MINUTES: Mayor Reid presented the Minutes of Regular City Council Meeting held on August 7, 1980 for study and later action. APPROVAL AND/OR CORRECTION OF MINUTES: Al de r ma n Hu ghes mo ved , se cond ed by Al derman Wilson, to approve the Minutes of Regular City Council Meeting, July 17, 1980, as published. Approved by voice vote. MOTION CARRIED. CONSENT AGENDA: Alderman Hughes moved, seconded by Alderman Wilson, to accept and file the July Monthly Report submitted by Police Chief John Shepherd, reflecting the following statistics: $32,008.33 being collected in fines, ~ond forfeitures; $98.00 miscellaneous and $1,807.96 in ambulance fees for a total collection of $33,914.29. There was no personnel turnover reported. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson*. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. *Ald. Williamson arrived during ROLL CALL VOTE OF CONSENT AGENDA ITEMS. Alderman Hughes moved, seconded by Alderman Wilson, to accept and file the July Monthly Report submitted by Street Supt. Robert Marti'n, depicting a daily work log. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes, MOTION CARRIED. Alderman Hughes moved, seconded by Alderman Wilson, to approve the Mayor~s Expense Report for month of July in the amount of $25,32, ROLL CALL and the following voted aye, A 1 dermen: Knight, Brooks, Hughes, Wi'l son, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. A 1 derman Hughes moved, seconded by A 1 derman Wtl son, to accept and file the Minutes of Planning Commission Meeting held on August 11, 1980, ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. PAGE NUMBER TWO WATER DEPARTMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 21, 1980 DEVIATION IN AGENDA: (MUNICIPAL COURT FACILITY REPAIRS) -EMERGENCY FUNDING Alderman Keaton requested the mayor and council members listen to a plea from Municipal Court Judge Robert Batton; whereupon, he then introduced Judge Batton .who stated the water pipe(s) had broken in the older section of Police & Courts building and repairs were in order with a cost to incur of approx- imately $1,550.00. (The Ord. #466 Court Account could be tapped, he reported) Alderman Abdin moved, seconded by Alderman Boyd, to place aforementioned item of business on the agenda by suspension of the rules. Approved by voice vote. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Boyd, to pay the bill for expenses incurred in repairing the Police & Courts facility building in the amount of approximately $1,550.00 to be taken out of Ord. #466 account. Approved by voice vote. MOTION CARRIED. DEVIATION IN AGENDA: (GENERAL) -ACT 9 BOND ISSUE/STANDEX INTL., CLUB PRODS. Mayor Reid, with consent of membership, deviated from published Agenda and requested Resolution #14-80 be considered, as follows: RESOLUTION NUMBER 263-80: (City Council Resolution #14-80) 11 A RESOLUTION AUTHORIZING A MEMORANDUM OF INTENT BY AND BETWEEN THE CITY OF JACKSONVILLE, ARKANSAS, AND STAND EX INTERNATIONAL CORPORATION, PERTAINING TO THE ISSUANCE OF INDUSTRIAL DEVELOPMENT REVENUE BONDS AND FINANCING THE COSTS OF ACQUIRING, CONSTRUCTING, AND EQUIPPING INDUSTRIAL FACILITIES; AND PRE- SCRIBING OTHER MATTERS RELATING THERET0 11 was introduced. (ACT 9 BOND ISSUE/ CLUB PRODUCTS -$1 .4 MILLION EXPANSION PROJECT) Alderman Abdin moved, seconded by Alderman Williamson, that Resolution Number 263-80 be read. Approved by voice vote. MOTION CARRIED. Whereupon, Debbie Stout, Deputy Clerk, read the Resolution in its entirety. Alderman Abdin moved, seconded by Alderman Boyd, to approve Resolution Number 263-80. Approved by voice vote. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 2 6 3 - 8 0 THIS 21ST DAY OF AUGUST, 1980. SEWER DEPARTMENT: Sewer Commission Chairman B. J. Boroughs approached membership and reported the following legislation was required by E.P.A. Mr. Dick Morris, t~anager, Jacksonville Wastewater Utility, outlined contents of ordinance. ORDINANCE NUMBER 604: (City Council Ord. #42-80) 11 AN ORDINANCE REGULATING THE JACKSONVILLE SEWER SYSTEM, ADDING CHAPTER 13.24 TO THE MUNICIPAL CODE OF JACKSONVILLE, AND FOR OTHER PURPOSES 11 was introduced. Alderman Abdin moved, seconded by Alderman Boyd, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Alderman Abdin. For sake of the record, a citizen complained after the Ordinance had been read for first time that words of the ordinance were unclear. She then re- quested a copy of the ordinance and Mr. Dick Morris obliged her with his copy. J PAGE THREE CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 21 , 1980 Alderman Hughes moved, seconded by Alderman Boyd, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. ORD- INANCE ACCEPTED ON FIRST READING. ~lderman Fletcher moved, seconded by Alderman Wilson, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Debbie Stout, Deputy Clerk, read the Ordinance for SECOND TIME. Alderman Fletcher moved, seconded by Alderman Hughes, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 neg- ative votes. MOTION CARRIED. Whereupon, Debbie Stout, Deputy Clerk, read the Ordinance for THIRD AND FINAL TIME. Alderman Fletcher moved, seconded by Alderman Hughes, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 6 0 4 THIS 21ST DAY OF AUGUST, 1980. (EMERGENCY CLAUSE NOT AFF I XED. ORDINANCE EFFECTIVE 21ST DAY OF SEPTEMBER , 1980) FIRE DEPARTMENT: POLICE DEPARTMENT: DEVIATION IN AGENDA: (SANITATION DEPARTMENT) -CITY COUNCIL ORD. #44-80: Inadvertently, Mayor Reid referred to above referenced Ord i nance and introduced same for consideration. Whereupon, Alderman Hughes moved, seconded by Alderman Abdin, to place aforementioned ordinance on FIRST READING. Motion considered NULL AND VOID and Mayor Reid returned to regular order of published Agenda. PARKS & RECREATION DEPARTMENT: ORDINANCE NUMBER 605: (City Council Ordinance No. 43 ... 80/combtned wi:th City Council Ordinance No. 45 -80/published in error) 11 AN ORDINANCE SUBMITTING AT THE GENERAL ELECTION IN THE CITY OF JACKSONVILLE, ARKANSAS ON NOVEMBER 4, 1980, THE QUESTION OF ISSUING BONDS UNDER AMENDMENT NO. 13 TO THE CONSTITUTION OF THE STATE OF ARKANSAS FOR THE PURPOSE OF FINANCING THE COSTS TO THE CITY OF THE PURCHASE, DEVELOPMENT AND IMPROVEMENT OF PUBLIC PARKS AS MORE FULLY SET FORTH IN THE ORDINANCE; PRESCRIBING OTHER MATTERS RE- LATING THERETO; AND DECLARING AN EMERGENCY" was introduced. ($850,000.00/FOR PARK IMPROVEMENTS: BREAKDOWN AS FOLLOWS: $600,000,00 -CONSTRUCTING & EQU I PP I NG A FACILITY FOR USE AS A RECREATION CENTER AND $250,000.00 -DBVELOPING AND IM- PROVING A NEW PUBLIC PARK, INCLUDING ACQUIRING, CONSTRUCTING & EQUIPPING A FACILITY FOR USE AS AN ELDERLY ACTIVITIES CENTER) Alderman Knight moved, seconded by Alderman Boyd, that Ordinance be placed on FIRST READING. (Before ROLL CALL was initiated, Parks & Recreation Director Annabelle Moore, stated passage of ordinance by council members should not be construed to mean an 11 endorsement 11 of the improvements and passage should be construed to ~fford the people to m~ke the choice) PAGE FOUR CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 21, 1980 ROLL CALL on motion to place Ordinance on FIRST READING: Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdi n, Keaton and ~li 11 i am son. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Ord- inance read for FIRST TIME by Debbie Stout, Deputy Clerk. Alderman Knight moved, seconded by Alderman Boyd, that Ordinance be accepted on FIRST READING. (Before ROLL CALL was initiated, Mr. Ben Rice, member of Elderly Activites Board approached membership and introduced a representa- tive of architectural firm, Cromwell, Neyland, Truemper, Levy & Gatchell. A site plan drawing was distributed that depicted proposed new construction for elderly activites center building. It was reported that all of improve- ments shown on said plan would not be ihstituted immediately but would be phased as funds became available) ROLL CALL on motion to accept Ordinance on FIRST READING: Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Fletcher moved, seconded by Alderman Boyd, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Debbie Stout, Deputy Clerk, read the Ordinance for SECOND TIME. . Alderman Fletcher moved, seconded by Alderman Hughes, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 neg- ative votes. MOTION CARRIED. Whereupon, Debbie Stout, Deputy Clerk, read the Ordinance for THIRD AND FINAL TIME. Alderman Fletcher moved, seconded by Alderman Boyd, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Hughes moved, seconded by Alderman Boyd, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE AND' EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 6 0 5 THIS 21ST DAY OF AUGUST, 1980. City Attorney Groce reported Mr. Tom Leggett, bond counsel for aforementioned legislation, had been of tremendous assistance to his office in drawing up Ordinance and he said he sincerely appreciated his help and efforts in this regard. SANITATION DEPARTMENT: City Council Ordinance No. 44-80: 11 AN O.RDINANCE ADJUSTING SANITATION FEES IN THE CITY OF JACKSONVILLE, AMENDING ORDINANCE NUMBER 150 AND SECTION 8.20.020 OF THE MUNICIPAL CODE OF JACKSONVILLE, AND FOR OTHER PURPOSES'' was introduced. (COMMERCIAL RATES INVOLVED, NOT RESIDENTIAL) PAGE FIVE CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 21, 1980 The following amendments were introduced before Ordinance was placed on First Reading: APPROVED A~1ENDMENTS (1) SECTION 1: 8.20.020 Regular collection-Fees: Item No. 4: TO READ AS FOLLOWS :' 11 Small business such as: Beauty Shops, Barber Shops, Banks, Pet Shops, Auto Parts, Real Estate, Shoe Repair, Dry Cleaners, Hobby Shops, T.V. Sales and Service, Jewelry Shops, Doctors Office, Small Repair Shops, etc. Base rate of $10.00 per month.'' (2) SECTION 1: 8.20.020 Regular collection-Fees: Item No. 8: TO READ AS FOLLOW S: ''Doctors • clini cs ,a nd Re tai,l stores other than grocery will be charged by the square footage ...... 11 (3) SECTION 1 ~ 8.20.020 Regular collection-Fees: Item No. 13: TO RSAD AS FOLLOW S : Strike/dele te t he f ollowin g : 11 Doctors offices ,and clinics will be charge d by the square footage.11 (AMENDMENTS AGREED TO BY MEMBERSHIP) Alderman Keaton moved, seconded by Alderman Hughes, that Ordinance be placed on FIRST READING, AS AMENDED. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, ~Jilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME, AS AMENDED, by Debbie Stout, Deputy Clerk. Alderman Keaton moved, seconded by Alderman Hughes, that Ordinance be accepted on FIRST READING, AS AMENDED. Whereupon, discussion ensued as to how much money the city would be able to generate, if any, from change in rate schedule for commercial customers as outlined in above referenced Ordinance. City Attorney Groce recommended Ordinance be re-drafted and necessary information be brought back to council table. Mayor Reid and council concurred. There- fore, Alderman Abdin moved, seconded by Alderman Fletcher, to table Ordinance for more pertinent data. ROLL CALL and the follow voted 'aye, Aldermen: Brooks, Wi 1 son, Boyd, Fletcher, Abd in and Keaton. A 1 dermen: Knight, Hughes and Wi 11 i am- son voted nay. Motion received 6 affirmative votes and 3 negative votes. MO- TION TO TABLE CARRIED. MaYor \Re~a 1n~oaUcea :the next item of business concerning recommended changes of the working hours and pay for Sanitation Department workers. as follows: From: 6 days a week -when they have finished with their routes they are released. To: 5 days a week, 8 hours a day, the same as other city employees. Mayor Reid referred to the work schedule as forwarded with Agenda packet ex- plaining recommended new schedules for garbage pick up. He recommended a .39 an hour pay increase for all Sanitation Dept. workers realizing there would be no overtime worked saving the city approximately $7,000,00 for the remainder of 1980 year. ~!hereupon, Alderman Hughes moved, seconded by Alderman Knight, to recommend approval of aforementioned change(s). Approved by voice vote. NIOTION CARRIED. PLANNING COMMISSION: Mayor Reid introduced two recommendations as forwarded with Agenda packet, (1) Rescind Ordinance Number 600 (2) Set up official line of communication between Planning Commissi·on membership and members of the City Council. f PAGE SIX CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 21, 1980 In addressing the first request, Alderman Keaton, sponsor of Ordinance Number 600, stated the council had not, in his opinion, superceded the authority of the Planning Commission and that all the council had done in passing aforementioned legislation was change the code enforcement procedures insofar as issuing building permits. •'Also, he stated he didn't believe this affected the planning process at all. Planning Commissioner Reedie Ray approached the council and related his concern on unplatted parcels of property located on Highway 161 North, Stonewall Subdivision, that in his estimation was a safety hazard be- cause of congested traffic situation. He reported that without proper planning of this one particular section of town that has valuable unplatted property facing a major thoroughfare, more problems of this nature would occur. The Planning Commission, he further reported, has placed Savers, developer of Stonewall Subdivision, under a mandate to present a preliminary plat before any further building starts .are contemplated on this highway. After hearing comments from other Planning Commissioners present, along with council members, Alderman Knight moved, seconded by Alderman Hughes, to rescind Ordinance Number 600. At this time, City Attorney Groce ruled that an ordinance would need to be drafted to rescind aforementioned leg- islation. Whereupon, Alderman Knight stated she would sponsor o.rdinance. There was no vote taken on the ~·lotion on the table. City Attorney's sub- sequent ruling for proper legal steps to be taken was considered satis- factory by the chair. In addressing the second request, Mayor Reid stated that, in his op1n1on, communications were satisfactory over these past years with only this one instance on Ordinance #600 being a stumbling block. He ruled until such time communications deteriorated further that no offi cia 1 1 i ne of communi ca- tion steps would be taken. Alderman Keaton offer:ed his services in setting up a meeting between two aforementioned bodies in order to place things in perspective and to come to a meeting of the minds. Said meeting to occur, in his remarks, before the next council meeting. GENERAL: Alder man Abdin reported he had received 14 calls about cats and garbage cans and he found said prob1 em to be of concern of the citizenry. He then asked the pleasure of the · :counci 1 in this regard. After discussion between John New, City Inspector, and members of the community attending the meeting on how to cope wi'th a,bove referenced prob- lem, final consensus reached was to try and capture cats with various traps to be procured by City Inspector; also, work with citizen on Ray Rd. to entrap huge dogs in this area and Alderman Abdin stated he would bring an ordinance to council ta,ble governing the control of a1l fe1tnes in the city, Mayor Reid stated, after recetvtng complaint of pers0n's garbage cans being bent up by Sani taUon workers, the city would try to improve this situation starting with Sanitation Superintendent and employees. DEJVIATION IN AGENDA: (STREET} -BID OPENING/DREDGING & EXCAVATION PROJECT: Mayor Reid announced a bid opening had been held recently covering channel right-of-way clearing and excavation project planned for area East of Loop Road and he requested it be placed on the Agenda. Whereupon, Alderman Abdin moved, seconded by Alderman Wilson, to waive rule and place this on Agenda. PAGE SEVEN CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 21 , 1980 Approved by voice vote. MOTION CARRIED. Mayor Reid then proceeded to announce outcome of sealed bids, as follows: CONCO ~ $ 55,400.00 JOE DUFF CONST. -$99,815.00 HAROLD COFFEY-$76,120,00 Since Tommy Bond, Bond Consulting Engineers, was not present to discuss said bids recei·ved by the ci'ty and there was no further information available, Alderman Abdi'n moved, seconded by Alderman Hughes, to table thi's item of business until next meeting. Approved by voice vote, MOTION CARRIED. (It was brought out iri general discussion that alternatives and extra parp ticipation would be presented at next meeting, also) DEVI ATION IN AGENDA: (POLICE DEPT) -PRESEN TATI ON OF STUDY /POLI CE ENFO RCEMENT: Lt. Eg elho ff, J ack s onv t 11e Police De pt., was ~eco~nized and he presente d a study recently completed through L.E.A.A. covering planning and progress of Jacksonville Police Department. He reported the study addressed eleven or twelve areas of police enforcement. After outlining the scope of said re- port, Lt. Egelhoff summed up by stating the department was anticipating more calls for service as the city grows and the council should seriously consider updating present hardware and data analyses systems presently in use in order to take care of upcoming needs. The report, also, he stated, was very good insofar as performance of the Jacksonville Police Department. DEVIATION IN AGENDA : POLICE DEPT) -PROCURING OF $2,500 LEAA GRANT/RENOVATION OF TRA I LER MAT ERIALS ONLY -POL I CE DEPT. EM PLOY EES TO PERF ORM LABOR: Mayor Re id in troduc ed t he above r eferenced item of usiness. Alderman Fletcher moved, seconded by Alderman Abdin, to suspend the rules and place this item of business on the Agenda. Approved by voice vote. MOTION CARRIED. It was announced by Jerry Lee, Comm. Dev. Director, that a grant of $2,500 had been received by L.E.A.A. and said agency had agreed to awarld the g,rant with understanding the Police Department forces would provide the labor. How- ever, an ordinance would need to be adopted waiving requirements of competitive bidding in exceptional " :-c~§es such as this. Therefore, the following legislation was introduced for action: ORDINANCE NUMBER 606: (City Council Ord. #45-80 , assi gned at Council Meetin g ) 11 AN ORDINANC E PROV IDI NG FO R THE WA IVI NG OR REQUIREMEN TS OF COMP ET IT IV E BIDDI NG IN EXCEPTIONAL SITUATIONS WHERE SUCH PROCEDURE IS DEEMED NOT FEASIBLE OR PRAC- TICAL; FOR OTHER PURPOSES AND DECLARING AN EMERGENCY 11 was introduced. Alderman Hughes moved, seconded by Alderman Boyd, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Debbie Stout , Deputy Clerk. Alderman Hughes moved, seconded by Alderman Keaton, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. PAGE EIGHT CtiTY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 21 , 1980 Alderman Hughes moved, seconded by Alderman Wilson, to suspend the rules and ~lace the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Debbie Stout, Deputy Clerk, read the Ordinance for SECOND TIME. Alderman Fletcher moved, seconded by Alderman Boyd, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 neg- ative votes. MOTION CARRIED. Whereupon, Debbie Stout, Deputy Clerk, read the Ordinance for THIRD AND FINAL TIME. Alderman Fletcher moved, seconded by Alderman Boyd, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Fletcher moved, seconded by Alderman Boyd, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 6 0 6 THIS 21ST DAY OF AUGUST , 1980. DEVIATION IN AGENDA: (POLICE DEPT ) -GRANT RECEIVED FOR POLICE MATRON: Chi ef of Pol ice J ohn Shep herd announ ce d a grant ha d been receiv ed by t he city to pay the salary of matron announcing the city would have to pick up said salaried position after grant had terminated. Also, said policewoman would fill in for other positions, as reported by Chief Shepherd. Chief Shepherd then distributed a copy of laws covering aforementioned po- sition as defined under Chapter 7 and 8 of penal code. He reported the council has the duty to select (appoint} a woman to this position, who shall be at least twenty-five (25) years of age, of good character and deportment. After legally advertising for police matron's position, Chief Shepherd stated someone would need to be appointed at the next meeting, if possible. DEVIATION IN AGENDA: (ANNOU NCEM ENT ) -MAP PREPARATION /DEPICTING DITCH CLEARING: Ald erm an Knight remarked th a t Be aut ification and Stree t De pt. workers had cleaned out many ditches in the city duri'ng past summer months and these canals had been marked on a map.and she would bring map to a meeting in near future. DEVIATION IN AGENDA: (ANNOUNCEMENT) -MEETING PLANNED/FAMILIES IN ACTION: Ald erman Kni gh t next annou nce d a meeting (initial) ha d been set up by some lo- cal citizens interested in drug paraphernalia abolishment. This Steering Committee would meet on Monday, Police & Courts Building, August 25, 1980, in the evening. DEVIATION IN AGENDA: (ANNOUNCEMENT) -PROPOSED STREET DANCE: May or Re id next in t r od uc ed Mr. Tracy Mc Kay who spo ke to t he membership con- cerning his efforts to get a street dance up for the young people in Jack- sonville. Mr. McKay stated he was a disc jockey at the Ramada Inn along with being an electrician .for a company. He reported he was in the process of getting sponsors to pay for the dance. PAGE NINE CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 21 , 1980 Locations were next discussed (Dupree, from Main to S. 161 Hiwy/Northgate Drive) with final consensus reached that Mr. McKay has permission to get with Chief of Police Shepherd and select a "suitable'' place for aforementioned activity and perm:ilssion was granted for dance to be held in the city with proceedings to start at dusk and be finished by curfew time as set by ordinance. DEVIATION IN AGENDA: (ANNOUNCEMENT) -READING OF ORDINANCES: City Attorney Groce announced that after studying the statutes it would be his recommendation that ordinances should be "distinctly" read. Also, he further reported that Little Rock does not read their ordinances into the record and he would check into this procedure for, feasibility and legality of Jackson- ville following suit. APPOINTMENTS: ADJOURNMENT: Regular Meeting adjourned with consent of all ·'present at 9:50P.M., in order to hear an update/status report from Jerry Lee, Comm. Dev. Director, concern- ing progress of HUD Small Cities Grant. (See Attachment to Minutes for the Announcements as published on Agenda but not read during proceedings) (City Clerk Gerren) NOTE: SPECIAL COUNCIL MEETING CALLED DURING UPDATE REPORT.** Respectfully submitted, ANNOUNCEMENTS AS PUBLISHED: (AGENDA: AUGUST 21ST, 1980) a. AFTER REGULAR MEETING ADJOURNS/UPDATE: C.D.B.G. SMALL CITIES HUD GRANT/JERRY LEE, COMM. DEV. DIRECTOR (ALDERMEN: BROOKS, WILSON & KNIGHT) b. INTERVIEW OF CITY ENGINEER APPLICANTS/5:30P.M., THURSDAY, AUGUST 21, 1980 AT CITY HALL/MAYOR'S OFFICE/STREET & ENGINEERING COMM. (MAYOR REID) c. CITY HALL WILL BE CLOSED ON MONDAY, SEPT. 1ST IN OBSERVANCE OF LABOR DAY HOLIDAY (MAYOR REID) d. PUBLIC HEARING: THURSDAY, SEPT. 4, 1980/at 7:00PM/POLICE & COURTS BUILDING: C.A.T. BUS SERVICE FOR CITY (MAYOR REID) e. FOR ALL PULASKI COUNTY RESIDENTS: VOTER REGISTRATION SCHEDULE/SATURDAYS/2-4 PM (CITY CLERK GERREN) 1. AUG. 23, 1980: TG&Y STORE/W. MAIN ST. 2. AUG. 30, 1980: RESCHEDULED TO C.N.B. PARKING LOT/DUPREE & JAMES STS. 3, SEPT. 6, 1980: GREGORY PLACE SHOPPING CENTER/ HIGHWAY 161 & GREGORY ST. 4. SEPT. 13, 1980: JACKSONVILLE SHOPPING CENTER/ W. MAIN ST. **PROCEEDINGS RECORDED, FOR SAKE OF THE RECORD, AS ATTACHED TO MINUTES: PAGE TEN CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING AUGUST 21 , 1980 UPDATE REPORT: HUD SMALL CITIES $1.5 MILLION DISCRETIONARY GRANT: SPECI AL MEE TI NG CALLE D AT END OF PROC EE DI NGS FOR HIRI NG OF CIT Y ENGINEER: Mr. Jerry Lee, Comm. Dev. Director, distributed literature explaining progress of above referenced grant. He then explained his department•s involvement in procuring the only new industry locating in Jacksonville during 1980 year thus far. The status of Neighborhood Advisory Committee serving the community at this time was discussed. Mr. Lee explained the functions of Housing Assistance (REHAB) Committee and the Drainage Committee as they related to overall Neighbor- hood Advisory Group. (sub-committees) Mr. Lee reported he had received quite a few applications for Rehab Coordinator•s position still open with the department with job paying $12,000.00 annually, 40- hours per week. Also, the deadline for accepting applications, he reported, was set for Monday, August 25, 1980. Aldermen Knight and Hughes volunteered to serve on committee to hire aforementioned person. Mr. Lee said a technically qualified person would also be appointed to help choose individual that would hold this job. Mayor Reid reported the authorized council committees had met and interviewed five (5) qualified applicants for City Engineer•s position. He requested a meeting be set up in order to hire a person for said job. Final consensus reached was 8:00A.M., City Hall, August 26, 1980. ADJOURNMENT: Councilmen/women adjourned at 10:15 P.M. ~~n kn.J:0i ~ ~ames G. R'eid,Maor ;~F JACKSONVILLE, ARKANSAS CITY OF JACKSONVILLE, ARKANSAS END OF MINUTES AUGUST 21 , 1980 CITY OF JACKSONVILLE, ARKANSAS SPECIAL CITY COUNCIL MEETING AUGUST 26, 1980 (8:00A.M. -8:31A.M.) The City Council of the City of Jacksonville, Arkansas, met in Special Session, Tuesday, August 26, 1980, at 8:00A.M., in the Office of the Mayor, City Hall, Municipal Building, Jacksonville, Arkansas. The Special Session was called to order by Mayor Reid who first delivered the invocation and then led the standing audience in recitation of the "Pledge of Allegiance to the Flag.'' ATTENDANCE: On ROLL CALL the following members were marked present: Aldermen: Keaton, Fletcher, Brooks, Knight, Wilson, Williamson, Abdin, Hughes, Lawson and Boyd. Others in attendance: Mayor Reid; City Clerk Gerren and Bertha Tipton, Mayor's Secretary. GENERAL: Mayor Reid announced the Special Meeting had been called in order to hire a city engineer. Discussion ensued concerning qualifications and ranking of the five (5) applicants. It was the mayor's recommendation to the council that Mr. William C. Owens, former city engineer, be hired for aforementioned job. Alderman Wilson moved, seconded by Alderman Knight, to offer the job to Mr. "Bill" Anderson at a salary of $28,000.00 per year. ROLL CALL and the follow- ing voted aye, Aldermen: Knight, Brooks, Abdin and Wilson. Aldermen: William- son, Boyd, Fletcher, Hughes and Keaton voted nay. Alderman Lawson abstained. Motion received 4 af~irm~tive votes, 5 negative votes and 1 abstention. MOTION FAILED. A motion was then made and seconded to hire Mr. "Bill" Owens; whereupon, Mayor Reid then ruled no vote would be forthcoming as membership was inclined to go into Executive Session to discuss this job position. Therefore, Alderman Wil- son moved, seconded by Alderman Abdin, to go into Executive Session. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Abdin, ~Jilson and Keaton. Aldermen: Williamson, Boyd, Fletcher and Hughes voted nay. Motion received 6 affirmative votes and 4 negative votes. MOTION CARRIED. MEETING ADJOURNED AT 8:21 A.M. AND RECONVENED AT 8:29 A.M. GENERAL: Alderman Abdin moved, seconded by Alderman Hughes, to hire Mr. 1'Bi'll 1' Owens as city engineer at a salary of $27,500.00 per year. Approved by voice vote, MO- TION CARRIED. ADJOURNMENT: Alderman Wilson moved, seconded by Alderman Abdin, and with consent of all present to adjourn Special Meeting. Respectfully submitted, ~~!lt:!Gk:!: c~ ~-w6# CITY OF JAC KSONVILLE, ARKANSAS DTYO: JACKSONVILLE, ARKANSAS r , I JACKSONVILLE CITY COUNCIL JACKSONVILLE PLANNING COMMISSION JOINT INFORMAL MEETING SEPTEMBER 2, 1980 (7:00P.M. -8:45P.M.) The Jacksonville City Council and Jacksonville Planning Commission met in informal session, Tuesday, September 2, 1980, 7:00p.m., Municipal Building, 109 South Second Street, in the Office of the Mayor. ATTENDANCE: CITY COUNCIL MEMBERSHIP: Aldermen: Knight, Brooks, Wilson, Boyd, Abdin, Keaton and Williamson. PLANNING COMMISSION MEMBERSHIP: Commissioners: Wooley, Wagnon, Wilkinson, Betts, Morgan, Howard and Chairman Cavender. Also in attendance: Mayor Reid; City Clerk Gerren; Inspector New; Asst. Inspector Kearney and new- ly hired City Engineer Bill Owens, plus citizens interested in discussion. INVOCATION/PLEDGE OF ALLEGIANCE TO THE FLAG: Mayor Reid call ed i nf ormal meeting to order and proceeded to deliver the In- vocation and led the standing audience in the recitation of "Pledge of Allegiance." GENERAL: Mayor Reid opened meeting by stating the proceedings should not be construed to be an official council meeting. The intent of getting together, here- pprted, was to discuss Ordinance 600 adopted by city council on Aug. 7, 1980. In his opening remarks Mayor Reid said legislation had generated some dis- cussion; therefore, the best thing to do, as decided at August 21st Regular Meeting, would be to get together on both sides of this issue and talk about contents of the ordinance to see if anything could be done to settle difficul- ties the Planning Commission and some council members were comprehending with passage of the ordinance. In discussion that followed, Alderman Keaton, sponsor of legislation, said he did not t hink th e ord i na nce was goi ng t o cause any sort of problem as it was, in hi s est im at i on, me rely a building cod e enforcement item of business and did no t interf er e with t he pla nnin g pro ce ss. Chairman of the Planning Commission, Cl eo Ca vend er, hen r ea d a pr epa r ed s t a t em ent in behalf of the Planning Commission whi c h stated in part t hat Ord. #6 00 s hould be rescinded as the legislation weak- ~ned the authority of the Planning Commission in controlling development where unplatted parcels of property are concerned. Further, he stated that Savers, developer of Stonewall Subdivisi·on, has been mandated by the Planning Commission to submit a plat of how they plan to develop highway frontage, unplatted prop- erty, on Highway 161 presently zoned R-3 and C-2, as said unplatted properties face on a busy thoroughfare which isn•t sufficient to handle any more additional traffic without the city and/or the highway dept. four ... laning and signaling the roadway. Ald. Abdin noted if a developer, in his estimation, meets ~11 code requirements and planned a development for which all of the property has been previously zoned by the city, then the Planning Commission does not have the authority, per state statutes, to refuse a building permit. Comm. Wooley said that, in his opinion, Highway 161 unplatted highway frontage was just a small part of the overall problem, He reported the Planning Comm. has been charged with p1 anni ng and part of their function was to advi·se the council in not only matters of subdi'vision development, zoning, etc,, but also in development of streets that serve developments. In parti'cular, he mentioned the posstbili'ty of numerous street breaks (driveways) being allowed to cut into already heavi'ly traveled areas, thus increasing traffic flow to an even more intolerable, hazardous level, such as Hi'ghway 161 supports. PAGE TWO JACKSONVILLE CITY COUNCIL JACKSONVILLE PLANNING COMMISSION INFORMAL MEETING SEPTEMBER 2, 1980 Alderman Wilson said the council probably erred in not getting the Planning Commission's recommendations before adopting Ord. #600, but this wouldn't be the case in the future. He further stated that the market for money in housing for commercial and residential establishments has been fluctuating with the "price" of the money being a big factor. Thus, the passage of Ord. #600 would be a good thing for developers as it would facilitate the issuance of building permits much faster than the city's present policy pre- sents itself. and also allow financing to go through faster for development, Both sides agreed during discussion that they could see each others view- points and concerns in this matter of issuing building permits on unplatted parcels of land zoned multi-family and commercial without plats going to Planning Commission for approval. Dan Flowers, State Highway Dist. VI representative, said he had been talking with the mayor on improving certain intersections in the city and the High- way Dept. did have a policy on controlling access on major thoroughfares, but if the city had stricter legislation, they would abide by the city's rules. Comm. Morgan asked who would directly benefit from Ord. #600 and Ald. Keaton replied the developer would benefit as they would be able to obtain a build- ing permit quicker and they would not have to pay fur pr e paration of a -plat. There was no official action taken at the meeting, nor was there a motion entertained to resolve the impasse over merits/disadvantages of passage of Ord. #600. ADJOURNMENT: Inf orma l ses sion adjourned with consent of all present. IJ/AtJ. 7/ac.~ b-L_. d--A~ Mrs. Na ncy ~ane Gerrei. City Cler k ~s G. Reid, r~ayo r CITY OF JACKSONVILLE, ARKANSAS IT Y OF JACKSONVILLE, ARKANSAS Cl eo Cavender, Chairman JACKSONVILLE PLANNING COMMISSION CITY COUNCIL OF JAC KSONV UJ E ~ ARKANSAS A G E N D A REGULAR CITY-COUNCIL MEETING September 4, 1980 1. CALL TO ORDER: 2. INVOCATION: 3 . PLEDGE OF ALLEGIANCE TO THE FLAG: 4. ROLL CALL: 5. PRESENTATION OF MINUTES : 6. APPROVAL AND/OR CORRECTION OF MINUTES: 7 . CONSENT AGENDA: (ANIMAL CONTROL DEPT) (PLANNING COMMISSION) 8. WATER DEPARTMENT : 9. SEWER DEPARTMENT : 10. FIRE DEPARTMENT: 11. POLICE DEPARTMENT: 12. STREET DEPARTMENT: 13. PARKS & RECREATION DEPT: 14. SANITATION DEPARTMENT: 15. PLANNING COMMISSION: 16. GENERAL: a. Regular City Council Meeting-August 21, 1980 b. Special City Council Meeting-August 26, 1980 a . Regular City Council Meeting-August 7, 1980 a. Monthly Report (Mayor Reid) b. Minutes/Special Meeting -August 15, 1980 a. Appointment of Police Matron (Mayor Reid) *a. Consideration of bid for channelization/ right-of-way/E. of Loop Rd. (Mayor Reid) b. Request approval to have John Deere Dozer repaired/transmission/est. cost-$2,000.00 (Mayor Reid) a . City Council Ord. #44-80: Adjusting Commercial Sanitation Rates (Mayor Reid) a. City Council Ord. #46-80: Amending requirements for bldg. permits/rescinding Ord. #600 (Alderman Knight) b. Discussion: Progress on Privilege License Collections (City Attorney Groce) c . Discussion: Holiday pay/uniformed personnel (Mayor Reid) d. Discussion: Audit Proposals (Mayor Reid) *BOND ENGINEERS WILL PRESENT BID AT MEETING CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA September 4th, 1980 16. GENERAL: (Continued) e. Discussion: Request placement of Ad in Jacksonville High School Annual 17. APPOINTMENTS: 18. ANNOUNCEMENTS: ADJOURNMENT: (Mayor Reid) f. Discussion: Payroll Deductions (Mayor Reid) g. City Council Resolution #15-80; Approving policies for implementation of a Housing Rehabilitation Grant Program (Mayor Reid) a. VOTER REGISTRATION INFORMATION AND REQUIRE- MENTS FOR MUNICIPAL RACES ON THE NOV. 4TH BALLOT -SEE ATTACHED GENERAL INFORMATION SHEETS (City Clerk Gerren) b. PUBLIC HEARING: 9-4-1980/7:00 P.M., POLICE & COURTS BLDG. (C.A.T. BUS SERVICE FOR CITY) (Mayor Reid) CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 4, 1980 REGULAR CITY COUNCIL MEETING -COURT ROOM -POLICE & COURTS FACILITY/W. MAIN ST. 7:30 P.M. -8:40 P.M. MAYOR JAMES G. REID PRESIDING CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE TO THE FLAG : The City Council of the City of Jacksonville, Arkansas, met in Regular Session on September 4, 1980, at the regular meeting place of the council. Mayor Reid called the meeting to order at 7:30P.M. Whereupon, Alderman Lawson delivered the invocation after which ~r·1ayor Reid led the standing audience in recitation of the "Pledge of Allegiance.'' DEVIATION IN PUBLISHED AGENDA: PUBLIC HEARING/C.A.T. BUS SERVICE FOR JACKSONVILLE: Inste ad of proce eding with regular council me eting, Mayor Re i d devia ted f rom Agenda by initiating a public hearing advertised for 7:00p.m. Mayor Reid announced public hearing was late due to court proceedings running late. The purpose of the public hearing: Review aspects of bus service to be provided by C.A.T. system for the city of Jacksonville, Arkansas. (COMMUTER SERVICE) Mayor Reid introduced Pulaski County Judge Bill Beaumont who in turn then intro- duced Roy Yarborough, Dana Meyer .& Shirley Smith. Judge Beaumont reported the bus service to Jacksonville has been a long time coming, but difficulties finally had been worked out and service should start the middle of September. He then introduced Mr . John Milligan, General Manager, C.A.T. Mr. Milligan explained that funding for routes, as follows: 50% Little Rock; 25% No. Little Rock and 25% Pulaski County. Also, he reported the city of Jacksonville would not be requested to participate in funding this special service. Mr. Milligan outlined the routes starting at the airbase, Thomas Recreation Center, at 6:50a.m., traveling over designated streets through the city and ending at Capitol Avenue in Little Rock, 7:50a.m. Afternoon routes: in reverse, with bus leaving tapitol Avenue at 5:10 p.m. (latter time decided at public hearing by a show of hands on time preferred by public at large, leaving Little Rock at 4:40p.m., or 5:10p.m.) After a question and answer session revealing cost of bus ticket would be 75¢ one way, with transfers available for other routes and bus service down Highway 161 would not be available at this time but might be in the future, Judge Beau- mont reported the service would have to have 60% occupancy in order to have a break-even situation. PUBLIC HEARING ENDED AT 7:48 P.M. WITH CONSENT OF ALL PRESENT. In opening Regular Session, Mayor Reid announced that Jacksonville Guitar had set up a tr i a l microphone/amplifier address system in order for proceedings to be clear an d audible to the audience. Approx. cost -$388.00. Mayor Reid then requested ROLL CALL by City Clerk: ROLL CALL: On ROLL CALL the following members were present: Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Abdin, Keaton and Williamson. Alderman Fletcher was absent. (reported) PRESENT: 9. ABSENT: 1. Quorum was declared. Others in attendance: Mayor Reid; City Clerk Gerren; City Attorney Groce and Bertha Tipton, Mayor's Secretary. PRESENTATION OF MINUTES: Mayor Reid presented the Minutes of Regular City Council Meeting, August 21, 1980 and Special City Council Meeting, August 26, 1980 for study and later action. PAGE TWO APPRO VAL AND/OR CORREC TIO N OF MIN UT ES : CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 4, 1980 Ald erma n Hu ghes mo ved , sec onded by Al derman Wilson, to approve the Minutes of August 7, 1980, Regular City Council Meeting. Approved by voice vote. t~OTION CARRIED. CONSENT AGENDA: Al derm an Hu ghes moved, seconded by Alderman Abdin, to approve the August, 1980 Monthly Report submitted by Animal Control Dept., revealing department received in revenues $773.50. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Abdin, Keaton and Williamson . Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Hughes moved, seconded by Alderman Abdin, to accept and file the Minutes of Planning Commission Special Meeting held on August 15, 1980. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Abdin, Keaton and ~Jilliamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. WATER DEPARTMENT: SEWER DEPARTMENT : FIRE DEPARTMENT: POLICE DEPARTMENT: Mayor Re id r ef erred to next item of business covering the hiring of police matron. He introduced Chief of Police John Shepherd who in turn introduced to the council Ms. Jacquialine Hammond. Chief Shepherd reported Ms. Hammond had been selected to fill aforementioned position if the city council membership so chose to elect her. Whereupon, Alderman Wilson moved, seconded by Alderman Boyd, to elect Ms. Hammond for the position of police matron. Approved by voice vote. MOTION CARRIED. (In discussion, it was revealed funds for position will be provided by a grant with salary awarded in the amount of $835.00 per month; grant to be one year in duration with a possibility of three-year funding at different funding levels) Ms. Hammond was sworn in by Mayor Reid. STREET DEPARTMENT: Mayor Re i d in t r od uced a bid tabulation sheet prepared by Bond Consulting Engineers covering channel right-of-way clearing and channel excavation, East Drainage Ditch, as follows: BIDDER : CANNCO CONTRACTOR INC HAROLD COFFEY CONSTR. MOBLEY GEN. CONTRACTORS TOTAL BID PRICE: ($) 55,400.00 76,120.00 99,813.00 Mayor Reid stated above bids were let on the basis of square yards of dirt to be moved and the requirements for clearing Further, he suggested the council reject all bids received and re-bid project on a per hour basis for two reasons, Number One: There has been some contractors working and assisting the city on a forest fire that has been burning and this will help the cause and Number Two: Several land owners have made some improvements in the area which would also assist project. Whereupon, Alderman Abdin moved, seconded by Alderman Hughes, to reject bids submitted and re-bid project on an hourly basis. Approved by voice vote. MOTION CARR I ED. Mayor Reid stated the estimated cost in repairing city's John Deere dozer would run in the neighborhood of $2,000.00 as the transmission needed work. Whereupon, Alderman Lawson moved, seconded by Alderman Knight, to approve these repairs. Approved by voice vote. MOTION CARRIED. (FUNDING: STREET DEPT BUDGET) PAGE THREE PARKS & RECREATION DEPARTMENT: SANITATION DEPARTMENT: CITY OF JACKSONVILLE? ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 4, 1980 ORDINANCE NUMBER 607: (City Council Ord. #44-80) ''AN ORDINANCE ADJUSTING SANITATION FEES IN THE CITY OF JACKSONVILLE, AMENDING ORDINANCE NUMBER 150 AND SECTION 8.20.020 OF THE MUNICIPAL CODE OF JACKSONVILLE, AND FOR OTHER PURPOSES" was introduced. (INVOLVES COMMERCIAL RATES ONLY) Alderman Hughes moved, seconded by Alderman Wilson, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. ~~OTION CARRIED. Ordinance read for FIRST TIME by Bertha Tipton, Mayor's Secretary. Alderman Hughes moved, seconded by Alderman Williamson, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Hughes moved, seconded by Alderman Boyd, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Alder- men: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Where- upon, Bertha Tipton, Mayor's Secretary, read the Ordinance for SECOND TIME. Alderman Hughes moved, seconded by Alderman Boyd, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Law$on, Brooks, Hughes, Wilson, Boyd, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MO- TION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for THIRD AND FINAL TIME. Alderman Hughes moved, seconded by Alderman Lawson, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Boyd, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Wilson, Boyd, Keaton and Williamson. Aldermen: Knight, Lawson, Brooks, Hughes and Abdin voted nay. Motion received 4 affirmative votes and 5 negative votes. MOTION FAILED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 6 0 7 THIS 4TH DAY OF SEPTEMBER, 1980. (EMERGENCY CLAUSE NOT AFFIXED. ORDINANCE EFFECTIVE 4TH DAY OF OCTOBER, 1980) PLANNING COMMISSION: GENERAL: Ci ty Council Ord. #46-80 : "AN ORDINANCE AMENDING THE REQUIREMENTS FOR BUILDING PERMITS, AMENDING ORDINANCES 154 AND 600 AND SECTION 17.36.020 OF THE MUNICIPAL CODE OF JACKSONVILLE, AND FOR OTHER PURPOSES" was introduced. (RESCINDS ORDINANCE NUMBER 600) Alderman Knight moved, seconded by Alderman Hughes, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, PAGE FOUR CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 4, 1980 Hughes, Wilson and Boyd. Aldermen: Brooks, Abdin, Keaton and Williamson voted nay. Motion received 5 affirative votes and 4 negative votes. MOTION FAILED. NON-AGENDA ITEM Alderman Keaton moved, seconded by Alderman Abdin, to suspend the rules and place City Council Ordinance #47-80 on the Agenda. ROLL CALL and the follow- ing voted aye, Aldermen: Brooks, Hughes, Wilson, Abdin, Keaton and Williamson. Aldermen: Knight, Lawson and Boyd voted nay. Motion received 6 affirmative votes and 3 negative votes. MOTION TO SUSPEND THE RULES FAILED. For sake of the record, an excerpt of Ordinance #47-80 follows: 11 AN ORDINANCE AMENDING THE REQUIREMENTS FOR BUILDING PERMITS, AMENDING ORDINANCES 154 AND 600 AND SECTION 17.36.020 OF THE MUNICIPAL CODE OF JACKSONVILLE, AND FOR OTHER PURPOSES II 11 Section 17.36.020 Buildings 11 11 The building inspector shall not issue building permits for any structure on any lot in a subdivision for which the plat has not been approved and recorded in the manner prescribed herein unless said building to be constructed fronts upon a lot on a street shown on an approved land subdivision plat or a street legally established by the city or on a formerly existing public street.11 M1ENDED SECTION: 11 PROVIDED, THE UNPLATTED PROPERTY PROVISION OF THIS SECTION SHALL NOT APPLY IO COMMERCIAL OR MULTI-FAMILY STRUCTURES, BUT ALL OTHER PROVISIONS OF THIS SECTION AND OTHER RELATIVE PARTS OF THE JACKSONVILLE MUNICIPAL CODE SHALL APPLY TO SUCH STRUCTURES. ALSO, WHERE THE PROPOSED STRUCTURE IS NOT COMPATIBLE WITH THE EXISTING DEVELOPMENT IN THE AREA OR WHERE THE PROPOSED STRUCTURE MAY GENERATE SUFFICIENT TRAFFIC AS TO BE A BURDEN ON THE PRESENT STREET SYSTEM IN THE AREA, THE UNPLATTED PROPERTY PROVISION OF THIS SECTION SHALL NOT APPLY. THE BUILDING INSPECTOR MAY, AT HIS DISCRETION, REFER ANY REQUEST FOR A BUILDING PERMIT TO THE JACKSONVILLE PLANNING COMMISSION. II City Atty. Groce presented a report to membership concerning his recent endeavors in the area of privilege tax collection/warrants. He suggested the city adopt some other record keeping procedures in this regard as he reported he had had trouble tlver the past two years issuing warrants and attempting to help the city collect over-due accounts. In the future, he told the membership, he would not be a part of issuing warrants in this field unless system has been changed. Mr. Kelley, Finance Director, reported on holiday pay for uniformed personnel. He reminded the council that at another meeting this subject had been addressed with membership acting on a recommendation coveri'ng payment of holiday pay to uniformed people. Since this time, he said he had checked with legal counsel and they feel the city should add one more day to schedule at double-ti'me rate. He then rec- ommended the city pay this amount in December; also, he recommended amounts should be charged to thetr respective salary accounts. Whereupon, Alderman Lawson moved, seconded by Alderman Wi'l son, to accept these two aforementioned recommendations. Approved by votce vote. MOTION CARR I ED. Next, Mr. Kelley addressed the subject of soliciting audit proposals from 3 firms for 1980 audit on an hourly basis. Unanimous consensus; authorize Mr. Kelley to solicit aforementioned proposals. Mayor Reid skipped down the Agenda to a discussion on payroll deductions while Mr. Kelley still had the floor. Mr. Ke11ey informed the membership the city had received 3 requests to get on the computer for payroll deduction purposes, but the computer had one slot left open. Those interested in plan: Legal counsel/ soliciting legal services/retainer basis: Savings & Loan Assn: Fire Department PAGE FIVE CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 4, 1980 dues for Local Firefighters Association. Mr. Kelley then reported the Police Association had not, as yet, contacted his office for payroll deduction plan covering their dues. However, if their association desired to participate with the Fire Dept., there would be no difficulty in this regard. A police officer then requested that the decision on who should have the last slot on the computer be held up for a month so they could have time to poll members and study the matter. Council consensus was that the city's requests should be honored ahead of any outside considerations. Mayor Reid, after confirma- tion and consultation with the council, ruled this decision would be held in abeyance until such time the Police Association makes contact with city hall. Mayor Reid then returned to published Agenda and requested permission to place an ad in the Jacksonville High School Annual. (Prices were forwarded with Agenda packet) No action was taken on this request. RESOLUTION NUMBER 264-80: (Ci ty Council Res. #15-80 ) 11 RES OLU TION OF THE CI TY COUN CI L OF THE CIT Y OF JA CKSONVILLE, ARKANSAS, APPROV- ING CERTAIN POLICIES FOR IMPLEMENTATION OF A HOUSING REHABILITATION PROGRAM, AND AUTHORIZING IMPLEMENTATION OF SAID PROGRAM" was introduced. (COMMUNITY DEVELOPMENT DEPT., WILL BE ADMINISTERING AGENT FOR HOUSING REHAB PROGRAM) Alderman Hughes moved, seconded by Alderman Knight, to read Resolution Number 264-80. Approved by voice vote. MOTION CARRIED. Whereupon, the Resolution was read in its entirety by Bertha Tipton, Mayor's Secretary. Alderman Hughes moved, seconded by Alderman Wilson, to approve and adopt Resolution. Approved by voice vote. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 2 6 4 - 8 0 THIS 4TH DAY OF SEPTEM- BER, 1980. DEVIATION IN AGENDA -NON AGENDA ITEM: UPDAT E/CDBG SMALL CITIES GRANT: Mayo r Re i d i nt rodu ced Mr. J erry Lee, Director, Community Development Dep artment for a brief, oral update on progress of grant. Mr. Lee announced the depart- ment had moved out of city hall headquarters and are now located at 128 Pike Avenue in the target area -telephone number, 982-0026. In his remarks, Mr. Lee stated he had reviewed personnel proposals for the coordinator's/architect job and he believed the department had a qualified architect willing to work for the ci~. He then distributed copies of Jac ks onvill e Hou s in g Cod e to the membership as well as copies of Policies Docu me nt for Ho us i ng Rehab il i tation Program. In his closing statement, Mr. Lee reported the department should start receiving assistance applications the latter part of September. He briefly touched on subject of drainage portion of the grant by stating Bond Consulting Engineers had already begun to accomplish some survey work. DEVIATION IN AGENDA -NON AGENDA ITEM: ANNOUNCEMENT : HIGHWAY DEPT UPDATE: Mayor Reid announced he had plans in his office available for inspection that the Highway Dept. had drawn up covering improvements to T. P. White Drive at Hiwy. 161 intersection as well as North First intersection at the Bayou Meto Cemetery. Also, the South Redmond Road project would be going to bid with the Highway Dept. working on purchasing right-of-way . DEVIATION IN AGENDA -NON AGENDA ITEM: UPDATE/SO. HOSPITAL DR. PROJECT: Alderman Wilson ask ed a bou t t he progress of abo ve referenc ed road project. Street Superintendent Robert Martin stated ditch work would need to be done first and roadbed prepared and set up. PAGE SIX APPOINTMENTS: ADJOURNMENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 4, 1980 Alderman Lawson moved, seconded by Alderman Boyd, to adjourn. Approved by voice vote. MOTION CARRIED. Respectfully submitted, ANNOUNCEMENTS AS PUBLISHED: (AGENDA: SEPTH1BER 4, 1980) a . VOTER REGISTRATION INFORMATION AND REQUIREMENTS FOR MUNICIPAL RACES ON THE NOV. 4TH BALLOT-SEE ATTACHED GENERAL INFORMATION SHEETS (City Clerk Gerren) b . PUBLIC HEARING: 9-4-1980/7:00 P.M. -POLICE & COURTS BLDG. (C.A.T. BUS SERVICE FOR CITY) (Mayor Reid) END OF MINUTES SE PTEMBE R 4TH , 1980 CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA REGULAR CTTYCOUNCIL MEETING September 18, 1980 PUBLIC HEARING-7:30 P.M. -REGARDING: ISSUANCE OF $1.4 MILLION ACT 9 BOND ISSUE-STANDEX 1. CALL TO ORDER: 2. INVOCATION: 3. PLEDGE OF ALLEGIANCE TO THE FLAG: 4. ROLL CALL: 5. PRESENTATION OF MINUTES: ~. APPROVAL AND/OR CORRECTION OF MINUTES: 7. CONSENT AGENDA: (FIRE DEPARTMENT) (STREET DEPARTMENT) (EXECUTIVE DEPT) 8. WATER DEPARTMENT: 9. SEWER DEPARTMENT: 10. FIRE DEPARTMENT: ll. POLICE DEPARTMENT: 12. STREET DEPARTMENT: 13. PARKS & RECREATION DEPT: 14. SANITATION DEPARTMENT: 15. PLANNING COMMISSION: a. Joint Informal Meeting/City Council and Jckvl. Planning Commission-Sept. 2, 1980 b. Regular City Council Meeting-Sept. 4, 1980 a. Regular City Council Meeting-Aug. 21, 1980 b. Special City Council Meeting-Aug. 26, 1980 a. Monthly Report (Asst. Chief Ezell) b. Monthly Report (Supt. Martin) c. Mayor's Expense Report (Aldermen Wilson & Williamson) a. Consideration of Computer Payroll Deduction Slot/ Firemen's Local (Alderman Knight) a. Request acceptance of bid/One Motorcycle Radio/ grant funding (Mayor Reid) b. Request acceptance of bid/One Motorcycle Package/ grant funding (Mayor Reid) a. Request acceptance of bid/Channelization & dredging/E. of Loop Rd. (Mayor Reid) b. Asphalt Proposal: 375 Tons @ $24.31 per ton= $9,116.00 Ttl., General Samuels Rd., vicinity of Credit Union (Mayor Reid) a. City Council Ord. #48-80: Rezoning from R-0 to C-3/80 acres more or less; Thompson property/ Hiwy. 67-167/Weight Station Vicinity/South 16. GENERAL: 17. APPOINTMENTS: 18. ANNOUNCEMENTS: ADJOURNMENT: CITY COUNCIL OF JACKSONVILLE, ARKANSAS AG~,NPA September -18,-1980 a. City Council Ord. #49-80: Authorizing Issuance of $1.4 Million Industrial Development Bonds/Standex International (Club Products) (Mayor Reid) *b. City Council Ord. #50-80: Adoption of 11 Jacksonvi lle Housing Code 11 (Mayor Reid) c. City Council Resolution #16-80: Approving 11 Section 3 Compliance Plan 11 (Affirmative Action/for contractors & businesses, Small Cities Program (Mayor Reid) d. City Council Resolution #16-80: Supporting proposed 1980 State Constitution (Mayor Reid) e. City Council Ord. #46-80: Rescinding Ordinance No. 600 (~lderman Knight) f. City Council Ord. #47-80: Amending requirements for building permits; amending Ordinances 154 & 600 (Alderman Keaton) g. City Council Resolution #18-80: Calling for election/ referendum on Ord. #600 (City Clerk Gerren/City Atty. Groce) a. Public Hearing: 9-18-1980: 7:30 P.M./Police & Courts Bldg., Issuance of $1.4 Million Comm. Dev. Bonds, Act 9 Issue/Standex (Mayor Reid) b. Deadline for filing/Independent Ticket/Friday, 9/19/1980: Petitions available in City Clerk 1 s Office (City Clerk Gerren) c. SATURDAY NEIGHBORHOOD VOTER REGISTRATION SCHEDULE: 1. SEPT. 20, 1980: From 11:00 A.M.-1 :00 P.M. FRANK 1 S STORE/FAIRFAX STREET/NEAR HARRIS ELEM. SCHOOL 2. SEPT. 27, 1980: From 2:00 P.M.-4:00P.M. CITY HALL BLDG., 109 SOUTH SECOND ST. d. Carol Beane from General Telephone will present a slide presentation on use of the new 911 emergency phone number immediately following council meeting on Oct. 2, 1980 (Mayor Reid) *ORDINANCE WILL BE AVAILABLE THURSDAY EVENING CITY OF JACKSONVILLE, ARKANSAS REGULAR CfTY COUNCIL MEETING SEPTEMBER 18, 1980 REGULAR CITY COUNCIL MEETING -COURT ROOM -POLICE & COURTS FACILITY/W. MAIN ST. 7:30P.M. -8:35P.M. MAYOR JAMES G. REID PRESIDING CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE TO THE FLAG: The City Council of the City of Jacksonville, Arkansas, met in Regular Session on September 18, 1980, at the regular meeting place of the council. Mayor Reid called the meeting to order at 7:30 P.M. Whereupon, Alderman Fletcher delivered the invocation after which Mayor Reid led the standing audience in recitation of the 11 Pledge of Allegiance. 11 PUBLIC HEARING ADVERTISED FOR 7:30P.M . -REGARDING $1.4 MILLION INDUSTRIAL DE- VELO PME NT BO ND ISS UE/ST AN DEX I NTER NAT I ONA L (CLU B PR ODUCTS) May or Reid announc ed t ha t before council bus i ness woul d be considered as pub- lished on agenda, he would like to call an advertised public hearing to order explaining there was an ordinance on agenda concerning issuance of above ref- erenced bonds. He asked if there was anyone present that would like to comment either for or against aforementioned item of business. Mr. Tom Leggett, Attorney at Law, bond counsel, pointed out at this time that he had delivered to the city clerk one (1) copy • of the First Supplemental Trust Indenture and one (l) copy of the First Supplemental Lease and Agreement between the City of Jacksonville, Arkansas and The First National Bank in Little Rock in first instance, and in the latter between the City of Jacksonville, Arkansas and Standex International Corporation. Afore~e~tioned drafts, he reported, are to be kept on file in said city office for public inspection at all times. After hearing no further comments, pro or con, Mayor Reid called the public hearing completed. He remarked to the members of the audience present to listen and par- ticipate in above referenced bond issue business that he would prefer to have the Consent Agenda taken care of and out of the way before asking the council to deviate from Agenda and take up ordinance adopting bond issue. ROLL CALL: Mayor Reid requested the City Clerk call the ROLL. Those members present on ROLL CALL: Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. PRESENT 10. ABSENT: 0. Quorum was declared. PRESENTATION OF MINUTES: Mayor Reid presented the Minutes of a joint informal meeting held on September 2, 1980, between Jacksonville City Council and Jacksonville Planning Commission and the Minutes of Regular City Council Meeting held on September 4, 1980. These presented for study and later action. APPROVAL AND/OR CORRECTION OF MINUTES : Alderman Hughes moved, seconded by Alderman Wilson, to approve the Minutes of Regular City Council Meeting, August 21, 1980 and Special City Council Meeting, August 26, 1980, as published. Approved by voice vote. MOTION CARRIED. CONSENT AGENDA: Alderman Hughes moved, seconded by Alderman Boyd, to accept and file the Month of August, 1980 Monthly Report submitted by Asst. Chief Ezell, reflecting the department responded to a total of 80 alarms during said month with an estimated fire loss amounting to $13,300.00. ROLL CALL and the following voted aye, Alder- men: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. ~10TION CARRIED. PAGE TWO CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 18, 1980 Alderman Hughes moved, seconded by Alderman Boyd, to accept and file the Street Department's Monthly Work Record for August, 1980, as submitted by Supt. Martin. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Hughes moved, seconded by Alderman Boyd, to approve the Mayor's Ex- pense Report in the amount of $46.85 for the month of August, 1980, as di- rected by Aldermen Wilson and Williamson. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. DEVIATION IN AGENDA: -SKIPPED DOWN AGENDA TO ITEM #15A WITH NO OBJECTIONS FROM COUNCIL, AS RULED BY MAYOR REID, AS FOLLOWS: GENERAL: ORDI NANCE NUMBER 608: (City Council Ord. #49-80) 11 AN ORDINANCE AUTHORIZING THE ISSUANCE OF INDUSTRIAL DEVELOPMENT REVENUE BONDS FOR THE PURPOSE OF PROVIDING PERMANENT FINANCING FOR INDUSTRIAL FACILITIES; AUTHORIZING A FIRST SUPPLEMENTAL TRUST INDENTURE SECURING THE BONDS; AUTH- ORIZING A FIRST SUPPLEMENTAL LEASE AND AGREEMENT BETWEEN THE CITY OF JACKSON- VILLE, ARKANSAS, AS LESSOR, AND STANDEX INTERNATIONAL CORPORATION, AS LESSEE; AUTHORIZING THE SALE OF THE BONDS, AUTHORIZING AND PRESCRIBING OTHER MATTERS PERTAINING THERETO; AND DECLARING AN EMERGENCY'~ was introduced. ($1 .4 MILLION/ CLUB PRODUCTS) Alderman Abdin moved, seconded by Alderman Boyd, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Law- son, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Bertha Tipton, Mayor's Secretary. Alderman Abdin moved, seconded by Alderman Wilson, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Fletcher moved, seconded by Alderman Keaton, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MO- TION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for SECOND TIME. Alderman Abdin moved, seconded by Alderman Boyd, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the follow- ing voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 neg- ative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for THIRD AND FINAL TIME. Alderman Hughes moved, seconded by Alderman Abdin, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. PAGE THREE CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 18, 1980 Alderman Abdin moved, seconded by Alderman Boyd, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 6 0 8 THIS 18TH DAY OF SEPTEMBER, 1980. WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: Aldermen Knight and Abdin reported the Fire and Police Departments definitely desired to be on the city's computer for payroll deduction purposes insofar as having their respective dues deducted from their pay. Unanimous concensus of opinion was to include both Fire and Police Departments for last slot on computer. POLICE DEPARTMENT: Mayor Reid introduced the following bid tabulation sheet(s) covering one (1) police motorcycle package and one (1) motorcycle radio: ITEM: NEW 1980 MOTORCYCLE POLICE PACKAGE l. BIDDER: BIDDER: BIDDER: BIDDER: ACTION KAWASAKI N.L.R. SUSUKI CENTER JERRY'S TRIUMPH SALES KAWASAKI OF JCKVL. NO BID NO BID NO BID ITEM: NEW VHF HIGH-BAND MOTORCYCLE RADIO 2. BIDDER: BIDDER: BIDDER: G. E. CO. M.J. COMMUNICATIONS MOTOROLA COMM. & ELEC. COULD NOT MEET SPECS. NO BID NO BID $1,274.50 tx 35.24+ $1 ,309.74 TTL $ 4,382.00 TTL Police Chief Shepherd reported above referenced equipment would only be utilized by trained, mature individuals and he planned to use the equipment for selective en- forcement reasons. Also, he said the monies were available to pay for said equip- ment for the Police Dept. through the Dept. of Transportation in the amount of $7,500.00. Whereupon, Alderman Boyd moved, seconded by Alderman Hughes, to accept the one bid received for motorcycle package and also accept the one bid received for motorcycle radio. Approved by voice vote. MOTION CARRIED. (FUNDING: GRANT/ DEPT. OF TRANSPORTATION/SELECTIVE ENFORCEMENT PROGRAM) STREET DEPARTMENT: Mayor Reid introduced the following bid tabulation sheet covering a drainage proj- ect consisting of channelization and dredging of an area East of Loop Road: DESCRIPTION: lA Equipment Only 3/4 cu. yd. 1 cu. yd. 1~ cu. yd. BIDDER: BIDDER: HANDLEY & TAYLOR DICK JONES No Bid No Bid No Bid No Bid No Bid No Bid BIDDER: KENNETH TUCKER No Bid No Bid No Bid (CONTINUED ON PAGE FOUR) BIDDER: MIKE CARPENTER No Bid No Bid No Bid PAGE FOUR DESCRIPTION: (Continued) lA Equipment Only 3/4 cu. yd. 1 cu. yd. 1~ cu. yd. lB Equipment & Operator I 3/4 cu. yd. 1 cu. yd. 1~ cu. yd. 3/4 au. yd. 1 cu. yd. 1~ cu. yd. BIDDER: CANNCO CONTR. No Bid No Bid No Bid CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCil M~~TJNG SEPTEMBER 18, 1980 BIDDER: L. R. ROAD 21 .43+ No Bid No Bid BIDDER: DUFF CONSTR. No Bid No Bid No Bid BIDDER: BIDDER: BIDDER: BIDDER: HANDLEY & TAYLOR DICK JONES KENNETH TUCKER MIKE CARPENTER No Bid No Bid 50.00 47.00 No Bid 55.00 No Bid No Bid 55.00 No Bid No Bid No Bid CAN NCO CONTR. L J , ',R. ROAD DUFF CONSTR. No Bid No Bid 50.00 No Bid No Bid No Bid 75.00 No Bid No Bid 2A D-6 Dozer or Equivalent BIDDER: BIDDER: BIDDER: BIDDER: HANDLEY & TAYLOR DICK JONES KENNETH TUCKER MIKE CARPENTER No Bid No Bid No Bid No Bid CANNCO CONTR. L. R. ROAD DUFF CONSTR. No Bid 30.00+ No Bid 2B D-6 Dozer with operator BIDDER: BIDDER : BIDDER: BIDDER: HANDLEY & TAYLOR DICK JONES KENNETH TUCKER MIKE CARPENTER 50.00 60.00 35.00# 50.00 CANNCO CONTR. L. R. ROAD DUFF CONSTR. 40.00* No Bid 50.00% BID SHEET REFLECTED THE FOLLOWING REMARKS: NOTE: ALL EQUIPMENT MINIMUM 250 HR LEGEND: *Minimum D-4 +Bid by Month %D-8 Bid #D-3 TOTALS: ALL ITEMS: HANDLEY & TAYLOR -$105.00; DICK JONES -$115.00; KENNETH TUCKER- $85.00 MIKE CARPENTER-$97.00; CANNCO CONTR. -$115.00; L.R. ROAD-$51 .43; DUFF CONSTR. -$100.00 END OF BID SHEET City Engineer Bill Owens recommended the city accept low bid received on the Item listed on bid tabulation sheet as 11 lB Equipment & Operator'' which was Handley & Taylor for 1~ cu. yd. at $55.00 a yd; also, accept Little Rock Road's bid as listed on bid tabulation sheet as 11 2A D-6 Dozer or Equivalent 11 at $30.00 bid by month and the city uses its own operator. Whereupon, Alderman Abdin moved, seconded by Alderman Boyd, to accept the recommendation, so stated, by the city engineer. Approved by voice vote. MOTION CARRIED. (MAYOR: CLARIFICATION AT MEETING: CITY HAS BUDGETED $20,000.00 FOR WORK TO BE ACCOMPLISHED - 2 BIDS ACCEPTED FOR PROJECT, SO LISTED ABOVE) (FUNDING: STREET DEPT FUNDS) PAGE FIVE CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNC[L MEETING SEPTEMBER 18, 1980 City Engineer Owens next explained his asphalt proposal placed on the Agenda. He reported it would cost approx. $9,116.00/375 tons, to be placed on General Samuels Road and this would be a big help to the problem existing at the present time (road breaking down due to heavy truck traffic with asphalt plant in the area and pot holes). He further stated the aforementioned asphalt project would not completely fix problem. Mr. Robert Martin, Street Superintendent, stated there had been placed 10-12 11 of gravel placed on bad spots for past few months. Alderman Wilson suggested other places in town also needed to be patched/ re- paired; namely, North First and Second St. intersection. Mayor Reid reported aforementioned project and other small jobs will be done, also. Alderman Ab- din moved, seconded by Alderman Knight, to go ahead and asphalt General Samuels Road for amount of money reported it would take to complete job. Approved by voice vote. MOTION CARRIED. (FUNDING: STREET DEPT. FUNDS) PARKS & RECREATION DEPARTMENT: SANITATION DEPA RTMENT: PLANNING COMMISSION: ORD I NAN CE NUM BER 609: (Ci t y Council Ord. #48-80) 11 AN ORDI NAN CE RE CLA SSIF YING VA RI OUS PROPERTIES I N THE CITY OF JACKSONVILLE, ARKANSAS (GENERAL LOCATION: HIGHWAY 67-167/NEAR STATE HIGHWAY WEIGHT STATION/ SOUTH); AMENDING ORDINANCES NUMBER 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; AND FOR OTHER PURPOSES 11 was introduced. (Thompson property/rezoned from R-0 to C-3) Alderman Wilson moved, seconded by Alderman Abdin, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Law- son, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Mo- tion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Ordin- ance read for FIRST TIME by Bertha Tipton, Mayor 1 s Secretary. Alderman Abdin moved, seconded by Alderman Wilson, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion re- ceived 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Fletcher moved, seconded by Alderman Boyd, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and William- son. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor 1 s Secretary, read the Ordinance for SECOND TIME. Alderman Fletcher moved, seconded by Alderman Boyd, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Ab- din, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor 1 s Secretary, read the Ordinance for THIRD AND FINAL TIME. A1derman Fletcher moved, seconded by Alderman Boyd, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 6 0 9 THIS 18TH DA Y OF SEPTEMBER , 1980. (E MERG ENCY CLAUSE NO T AFFI XED. ORDI NANCE EFFEC TIVE TH E 18TH DA Y OF OCTOBER, 1980) PAGE SIX CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 18, 1980 GENERAL: ORDINANCE NUMBER 610: (Ci ty Council Ord. #5 0-80) "AN ORDI NAN CE ES TABLISH I NG A HOUSI NG CO DE FOR THE CIT Y OF JACKSONVILLE, ADDING CHAPTER 16.16 TO THE MUNICIPAL CODE OF JACKSONVILLE, AND FOR OTHER PURPOSES" was introduced by Mayor Reid. Mayor Reid and Community Development Director addressed the council and stated there had been some changes made in booklet entitled "Jacksonville Housing Code" distributed to membership at last council meeting; whereupon, ~eference was made . to new booklet and then each member received said revision. They further stated the changes entailed deleting a five-member Board of Housing Adjustments and Appeals outlined therein, sub- stituting present three-member Board of Adjustment presently existing in the City of Jacksonville. Also changed were requirements in electrical amps/circuits- rehabilitated homes in his project. NOTICE .... · .. This code is for the entire City of Jacksonville and regulations apply throughout the city. (NOTE: ORDINANCE REQUIRED BY H.U.D. IN ORDER TO INITIATE FUNDING FOR $1.5 MILLION SMALL CITIES- SUNNYSIDE/GRAHAM RD. REVITALIZATION PROJECT) CODE ADOPTED BY REFERENCE ONLY. Alderman Abdin moved, seconded by Alderman Hughes, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Kea~on and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Bertha Tipton, Mayor's Secretary. Alderman Fletcher moved, seconded by Alderman Wilson, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Law- son, Brooks, Hughes, Wilson, Boyd, Fletcher, Keaton and Williamson. Alderman Abdin was out of the room. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Hughes moved, seconded by Alderman Wilson, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Keaton and Williamson. Alderman Abdin was out of the room. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for SECOND TIME. Alderman Hughes moved, seconded by Alderman Wilson, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Ab- din, Keaton and Williamson. Motion rece t ved 10 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read Ord~ inance for THIRD AND FINAL TIME. Alderman Hughes moved, seconded by Alderman Boyd, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes , Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Hughes moved, seconded by Alderman Williamson, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 6 1 0 THIS 18TH DAY OF SEPT EMB ER , 1980. PAGE SEVEN CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 18, 1980 Mayor Reid introduced the following Resolution supporting the proposed Con- stitution of 1980 for State of Arkansas. He announced the document would be on the ballot Nov. 4th and he supported its passage. Alderman Knight stated she didn 1 t feel like the council members should tell the people how to vote, but she did personally favor passage of the document. Whereupon, the follow- ing action transpired: CITY COUNCIL RESOLUTION NUMBER 16-80: Alderman Abdin moved, seconded by Alderman Boyd, to read Resolution No. 16-80. ROLL CALL and the following voted aye, Aldermen: Knight, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Aldermen: Law$on, Brooks and Hughes voted nay. Motion received 7 affirmative votes and 3 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor 1 s Secretary, read the Resolution in its entirety. HEADING AS FOLLOWS: 11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JACKSON- VILLE, ARKANSAS, SUPPORTING THE PROPOSED CONSTITUTION OF 1980 FOR THE STATE OF ARKANSAS. II Alderman Abdin moved, seconded by Alderman Fletcher, to approve and adopt Res- olution Number 16-80; ROLL CALL and the following voted aye, Aldermen: Boyd, Fletcher and Abdin. Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Keaton and Williamson voted nay. Motion received 3 affirmative votes and 7 negative votes. MOTION FAILED. RESOLUTION NUMBER 265-80: (City Council Resolution No. 17-80) 11 A RESOLUTION APPROVING SECTION 3 COMPLIANCE PLAN (AFFIRMATIVE ACTION PLAN FOR CONTRACTORS AND BUSINESSES) 11 was introduced. (FOR SMALL C ITIES-HUD $1 . 5 MILLION REVITALIZATION PROJECT OF SUNNYSIDE-GRAHAM RD. AREAS) -COPY PLACED IN OFFICIAL MINUTE BOOK OF COUNCIL , AS PER LANGUAGE IN DOCUMENT. Alderman Wilson moved, seconded by Alderman Hughes, to read Resolution No. 265-80. Approved by voice vote. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor 1 s Secretary, read the Resolution in its entirety. Alderman Abdin moved, seconded by Alderman Boyd, to approve and adopt Resolution Number 265-80. Approved by voice vote. MOTION CARRIED, RESOLUTION APPROVED AND ADOPTED AND NUMBERED 2 6 5 -8 0 THIS 18TH DAY OF SEPTEMBER , 1980. ORDINANCE NUMBER 611: (City Council Ord. #46-80) 11 AN ORDINANCE AMENDING THE REQUIREMENTS FOR BUILDING PERMITS AMENDING ORDINANCES 154 AND 600 AND SECTION 17.36.020 OF THE MUNICIPAL CODE OF JACKSONVILLE, AND FOR OTHER PURPOSES 11 was introduced. (RESCINDS ORDINANCE NO. 600) Alderman Knight moved, seconded by Alderman Hughes, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson~ Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion re- ceived 10 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST T n1E by Bertha Tipton' Mayor Is Secretary. Alderman Hughes moved, seconded by Alderman Knight, that Ordinance be accepted on FIRST READING. (During following discussion period, Alderman Wilson rec- ommended a committee be set up of council members and Planning Commission mem- bers to discuss controversy im issuing building permits on unplatted parcels of property. No action was taken to form said committee during meeting. ROLL CALL on Motion to accept Ordinance on FIRST READING: Aldermen: Knight, Lawson, Huqhes, PAGE EIGHT CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 18, 1980 Wilson, Boyd, Keaton and Williamson. Aldermen: Brooks, Fletcher and Abdin voted nay. Motion received 7 affirmative votes and 3 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Knight moved, seconded by Alderman Lawson, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Hughes, Wilson, Boyd, Keaton and Williamson. Alder- men: Brooks, Fletcher and Abdin voted nay. Motion received 7 affirmative votes and 3 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor•s Sec- retary, read the Ordinance for SECOND TIME. Alderman Lawson moved, seconded by Alderman Knight, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Hughes, Wilson, Boyd, Keaton and Williamson. Aldermen: Brooks, Fletcher and Abdin voted nay. Motion re- ceived 7 affirmative votes and 3 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor•s Secretary, read the Ordinance for THIRD AND FINAL TIME. Alderman Hughes moved, seconded by Alderman Knight, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Hughes, Wilson, Boyd, Fletcher and Williamson. Aldermen: Brooks, Abdin and Keaton voted nay. Motion received 7 affirmative votes and 3 negative votes. MOT! ON CARR I ED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 6 1 1 THIS 18TH DAY OF SEPTEMBER, 1980. (EMERGENCY CLAUSE NOT AFFIXED. ORDINANCE EFFECTIVE THE 18TH DAY OF OCTOBER, 1980) CITY COUNCIL ORDINANCE NUMBER 47-80: 11 AN ORDINANCE AMENDING THE REQUIREMENTS FOR BUILDING PERMITS AMENDING ORD- INANCES 154 AND 600 AND SECTION 17.36.020 OF THE MUNICIPAL CODE OF JACKSON- VILLE, AND FOR OTHER PURPOSES 11 was introduced. Alderman Abdin moved, seconded by Alderman Brooks, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Alderman Lawson voted nay. Motion received 9 affirmative votes and 1 negative vote. MO- TION CARRIED. Ordinance read for FIRST TIME by Bertha Tipton, Mayor•s Secretary. Alderman Abdin moved, seconded by Alderman Keaton, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Brooks, Wilson, Abdin and Keaton. Aldermen: Knight, Lawson, Hughes, Boyd and William- son voted nay and Alderman Fletcher passed/abstained. Motion received 4 affirm- ative votes, 5 negative votes and 1 abstention. MOTION FAILED. FOR RECORD: CITY COUNCIL RESOLUTION NO. 18-80 CALLING FOR ELECTION/REFERENDUM ON ORO. #600 NOT CONSIDERED AS ORDINANCE #611 RESCINDED ORDINANCE 600; THUS, ORDINANCE 600 NULL AND VOID. APPOINTMENTS: ANNOUNCEMENTS: Mayor Reid announced he would be out of the office on Friday, September 19, 1980 in order to attend State Democratici!COnV1ention. ,-- 1 J PAGE NINE ADJOURNMENT : CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING SEPTEMBER 18, 1980 Alderman Abdin moved, seconded by Alderman Keaton, to adjourn. Approved by voice vote. MOTION CARRIED. Respectfully submitted, ANNOUNCEMENTB AS PUBLISHED: (AGENDA: SEPTEMBER 18, 1980) a. Public Hearing: 9-18-1980: 7:30 P.M./Police & Courts Bldg., Issuance of $1.4 Million Comm. Dev. Bonds, Act 9 Issue/Standex (Mayor Reid) b. Deadline for filing/Independent Ticket/Friday, 9-19-1980: Petitions available in City Clerk's Office (City Clerk Gerren) c. SATURDAY NEIGHBORHOOD VOTER REGISTRATION SCHEDULE: 1. SEPT. 20, 1980: From 11:00 A.M. -1:00 P.M. -FRANK'S STORE, FAIRFAX STREET/NEAR HARRIS ELEM SCHOOL 2. SEPT. 27, 1980: From 2:00P.M. -4:00P.M. -CITY HALL BLDG., 109 SO. SECOND STREET d. Carolyn Beane from General Telephone will present a slide presentation on use of the new 911 emergency phone number immediately following council meeting on Oct. 2, 1980 (Mayor Reid) END OF MINUTES SEPTEMBER 18, 1980 NOTE: ATTACHMENT TO MINUTES: "Section 3 Compliance Plan, Small Cities Program 11 Jacksonville, Arkansas, September, 1980 adopted by Jacksonvi·l1e Ci'ty Counci'l, Resolution No. 265-80. COPY RESOLUTION NO. 2 6 5 - 8 0 COPY RESOLUTION APPROVING SECTION 3 COMPLIANCE PLAN (AFFIRMATIVE ACTION PLAN FOR CONTRACTORS AND BUSINESSES) WHEREAS, the City of Jacksonville is undertaking projects and activities with Federal financial assistance available through the Small Cities Program under the provisions of Title I of the Housing and Community Development Act of 1974, as amended; and WHEREAS, the City Council of the City of Jacksonville is cognizant of the responsibilities of the City for taking steps to expand employment opportunities for low-and moderate-income residents of the City and for creating and maintain- ing a climate of equal employment opportunities; and WHEREAS, the City has prepared as the initial Affirmative Action Plan for Contractors and Businesses the Section 3 Compliance document dated September, 1980; and WHEREAS, this Plan was considered at this meeting and found acceptable for the intended purposes. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF JACKSON- VILLE, ARKANSAS: 1. That the Section 3 Compliance Plan (Affirmative Action Plan for Contract- ors and Businesses) as identified above be and hereby is approved as a reflection of the City•s commitment to the expansion of employment opportunities for low- and moderate-income residents of the City and the development and maintenance of equal employment opportunities through the Small Cities Program. r ! 2. That the Plan shall remain valid for the life of the Small Cities Pro-I gram, and it is recognized that it may be amended from time to time, and each 1 ) Addendum shall be the subject of separate approval by the City. 3. That the City Clerk be and hereby is directed to file one copy of the Plan with this Resolution in the official journal of the actions of the City. 4. That this Resolution shall take effect immediately. APPROVED AND ADOPTED THIS 18th DAY OF September ' 1980. APPROVED AS TO FORM: CITY ATTORNEY COPY COPY COPY I. ~ d&.S -80 AFFIRMATIVE ACTION PLAN FOR BUSINESSES AND CONTRACTORS GENERAL A. B. c. SECTION 3 COMPLIANCE PLAN Table of Conten.ts Public Entity Date and Duration Purposes 1 1 1 1 II. DEFINITIONS 3 III. GOALS AND OBJECTIVES 5 IV. CITY'S POLICIES 6 .L v. METHODS OF ACHIEVING GOALS 7 A. Affirmative Action Plan 7 B. Section 3 Clause for Contracts 7 C. Good Faith Demonstration of Employment Goals 9 D. Good Faith Demonstration of Training Goals 10 E. Other Methods 11 VI. ADDENDA 13 l I. GENERAL A. Public Entity The public entity promulgating this Affirmative Action/ Section 3 Compliance Plan is the City of Jacksonville, Arkansas, referred to herein as the "City". In its capacity as a recipient of Federal financial assistance from the Department of Housing and Urban Development, through the Small Cities Program under the provisions of Title I of the Housing and Community Development Act of 1974, the City is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C. 170LU); and the City in its Application has assured HUD of such compliance. B. Date and Duration This Affirmative Action/Section 3 Compliance Plan is dated September, 1980, and is applicable to all employment and contracting procedures and practices of the City for the entire duration of the Small Cities Program. While this plan may be supplemented from time to time by written appendices or addenda, the basic plan set forth herein is designed to be effective for the entire life of the City's Small Cities Program under the 1974 Act, as amended. The City currently is commencing a three-year Comprehensive Project under Small Cities in the Sunnyside/Graham Road Area. C. Purposes The principal thrust of this plan is to set forth the policies and procedures to be followed by the City to assure meaningful compliance with Section 3 of the Housing and Urban Development Act of 1968 (12 u.s.c. 170LU). In this regard, the plan has several purposes, as follows: (1) To demonstrate the City's position as an equal opportunity public entity; (2) To demonstrate the City's desire for all contractors and subcontractors doing business with the City to employ whenever feasible residents of the Section 3 area; (3) To expand the utilization of businesses either located in the Section 3 area or owned in substan- tial part by residents of the Section 3 area in undertaking all phases of the Small Cities Program subject to contracting. .r l J (4) To provide information to all prospective contrac- tors and subcontractors of the City that is necessary for their use in developing plans and procedures that are in compliance with the requirements of Section 3 of the Housing and Urban Development Act of 1968. It is expected that each contractor and subcontractor will develop an acceptable Affirmative Action Plan for utilization of Section 3 areal/ businesses or businesses owned by Section 3 residents; and procedures demonstrating compliance with the requirements of Section 3 pertaining to training and employment of Section 3 residents. The City's methods for achieving the goals of this Section 3 Plan are set forth herein in Part V. 1/ Note: Under the definitions provided by the Housing Act of 1968 and HUD Regulations effectuating the Section 3 provisions of the Act, the "Section 3 Area" is the area in which a federally- assisted project is undertaken. Therefore, the Section 3 Area is limited to the geographical boundaries of the target areas estab- lished by the City. -2- I y II. DEFINITIONS Prior to presenting the full scope of the Section 3 Compliance Plan, it is desirable to define several key terms and words that are used repeatedly throughout the Plan. The definitions are as follows: (a) "City" means the City of Jacksonville. It is sometimes referred to as the "Applicant" in the sense that the City is the recipient of Federal financial assistance available through Title I of the Housing and Community Development Act of 1974, as amended, for carrying out projects and activities in a HOD-sponsored Small Cities Program. (b) "Business concerns located within the Section 3 covered project area" means those individuals or firms located within the target areas that are listed on the Department of Housing and Urban Development's registry of eligible business concerns and that qualify as "small" under the small business size standards of the Small Business Administration. (c) "Business concerns owned in substantial part by persons re- siding in the Section 3 covered project area" means those business concerns which are 51% or more owned by persons residing within the target areas owned by persons considered by the Small Business Administration to be socially or economically disadvantaged, listed on the Department of Housing and Urban development's registry of eligible business concerns, and which qualify as "small" under the small business size standards of the Small Business Administration. (d) "Contracting party" means any entity which contracts with a contractor for the performance of work in connection with any activities undertaken with Small Cities funds. (e) "Contractor" means any entity which performs work in connec- tion with any activity undertaken with Small Cities funds. (f) "Department" means the Department of Housing and Urban Development. (g) "Lower-income resident of the area" means any individual who resides within the target area described above in Section I.e whose family income does not exceed the amount established by HUD on an annual basis. (h) "Political jurisdiction" means a politically organized com- munity· with a governing body having general governmental powers. -3- (i) "Recipient" means any entity who received assistance for projects including but not limited to mortgagors, developers, local public bodies, non-profit or limited dividend sponsors, builders, or property managers. (j) "Secretary" means the Secretary of Housing and Urban Develop- ment. (k) "Section 3" means Section 3 of the Housing and Urban Develop- ment Act of 1968. (1) "Section 3 Clause" means the contract provisions set forth herein below in Section V.B. (m) "Section 3 covered project" means the area as described above in Section I.e. However, projects, contracts and subcontracts connected with programs administered by the Secretary under Section 235 and 236 of the National Housing Act, as well as any public housing program and which do not exceed $500,000 in estimated costs are exempt from the requirements of this Plan, as is any subcontract of $50,000 or under on any such projects or~contracts in excess of $500,000. All· other contracts are subject to this Plan. (n) "Subcontractor" means any entity (other than a person who is an employee of the contractor) which has agreed or arranged with the contractor to undertake a portion of the contractor's obligation or the performance of work in connection with a Section 3 covered project. (o) "Plan" means this Section 3 Compliance Plan when the word is used alone. There has been prepared to support the equal opportunity objectives of the Federal statutes an Affirmative Action Plan; all references to it are specifically indicated as "Affirmative Action Plan". The use of the word "Plan" alone means the Section 3 Compliance Plan. -4- l III. GOALS AND OBJECTIVES There are two major goals of the Affirmative Action/Section 3 Compliance Plan, both delineated in the spirit of Section 3 of the Housing and Urban Development Act of 1968; and reaffirmed in the Housing and Community Development Act of 1974, as amended. One goal is to assure that to the greatest extent feasible oppor- tunities for training and employment arising in connection with the planning and carrying out of any project receiving Federal financial assistance in the Section 3 covered area be given to lower-income persons residing in the area as described above in Section I.e. The second goal of the Plan is to assure that to the greatest ex- tent feasible contracts for work to be performed in connection with any project receiving Federal financial assistance in the area described above in Section I.e be awarded to business con- cerns, including but not limited to individuals or firms doing business in the fields of planning, consulting, design, archi- tecture, law, building, construction, rehabilitation, maintenance or repair, which are located in or owned in substantial part by persons residing in the area as described above. The meaning of "to the greatest extent feasible" is developed below in Sections V.C and D. -5- IV. CITY'S POLICIES The City intends to implement a series of policies as a means of carrying out the intent of this Affirmative Action/Section 3 Compliance Plan and of assisting all contractors with the City or entities undertaking federally-assisted projects in the City in developing plans and procedures guiding their own activities in compliance with Section 3 of the Housing and Urban Development Act of 1968. Accordingly, the following policies are hereby established by the City: (a) To act as an equal opportunity agency in employment and contracting activities. (b) To cause every contract with the City to include the Section 3 Clause defined above in Part II and set forth herein below in Section V.B. (c) To assure that all recipients, contractors, or sub- contractors undertaking work in connection with a Section 3 covered project utilize lower-income resi- dents as trainees to the greatest extent feasible. (d) To assure that all recipients, contractors, and sub- contractors undertaking work in connection with the Section 3 covered project utilize lower-income City residents as employees to the greatest extent feasible. (e) To assure that every recipient, contractor, or subcon- tractor undertaking work on a Section 3 covered project assure that to the greatest extent feasible contracts for work to be performed in connection with the project are awarded to business concerns located within the Section 3 area or business concerns owned in substantial part by persons residing in the Section 3 area. (f) To administer the City's activities regarding contrac- ting, training, and employment in such a manner as to implement the above policies and particularly (c), (d), and (e). -6- V. METHODS OF ACHIEVING GOALS The City will undertake several activities designed to achieve the employment and business opportunity goals established in Part III. Among them are the preparation of the City's Affirmative Action Plan; the requirement that all contractors, subcontractors, and entities undertaking projects in the Section 3 covered area will prepare affirmative action plans; the required inclusion of the so-called Section 3 Clause in all contracts with the City including redevelopment contracts; the requirements of good faith demonstration of fulfillment of employment and training goals; and notification to bidders and contractors of requirements of this Plan. A. Affirmative Action Plan The City has an Affirmative Action Plan for employment. An Affirmative Action Plan for busLness opportunities is incor- porated in the body of this Plan. As indicated, the City will require prospective contractors to submit to the City their respective Affirmative Action Plans. Each such Affirma- tive Action Plan is hereby incorporated herein and made a part of this Section 3 Compliance Plan as if same were incorporated herein in its entirety on the data of original preparation. B. Section 3 Clause for Contracts There is included herein below language which the City will require to be included in all Federally-assisted contracts with the City. When the City sells, leases, transfers, or otherwise conveys land upon which work in connection with a Section 3 covered project is to be performed, it shall include in each contract or subcontract for work on such land the so-called Section 3 Clause defined above and presented below requiring the purchaser, lessee, or redeveloper to assume the same obligations as a contractor for work under this plan; provided that each such purchaser, lessee, or redeveloper shall be relieved of such obligations upon satisfactory completion of all work to be performed under the terms of the redevelopment contract. Accordingly, every applicant, recipient, contracting party, contractor, and subcontractor shall incorporate, or cause to be incorporated in all contracts for work in connection with a Section 3 covered project, the following clause, referred to in this plan as the "Section 3 Clause" which shall incor- porate the following paragraphs 1, 2, 3, 4, and 5. -7- 1. The work to be performed under this contract is on a project assisted under a program providing direct Federal financial assistance from the Department of Housing and Urban Development and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 170LU. Section 3 requires that to the greatest extent feasible opportunities for training and employment be given lower income residents of the target area and contracts for work in connection with the project be awarded to business concerns which are located in, or owned in substantial part by persons residing in the target area. 2. The parties to this contract will comply with the provisions of said Section 3 and the regulations issued pursuant thereto by the Secretary of Housing and Urban Development set forth in 24 CFR, and all applicable rules and orders of the Department issued thereunder prior to the execution of this contract. The parties.~to this contract certify and ·agree that they are under no contractual or other disability which would prevent them from complying with these requirements. 3. The Contractor will send to each labor organization or representative of workers with which he has a collective bargaining agreement or other contract or understanding, if any, a notice advising the said labor organization or workers' representative of his commitments under this Section 3 Clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment or training. 4. The Contractor will include this Section 3 Clause in every subcontract for work in connection with the project and will, at the direction of the applicant for or recipient of Federal financial assistance, take appropriate action pursuant to the subcontract upon a finding that the subcon- tractor is in violation of regulations issued by the Secretary of Housing and Urban Development, 24 CFR. The Contractor will not subcontract with any subcontractor where it has notice or knowledge that the latter has been found in violation of regulations under 24 CFR and will not let any subcontract unless the subcontractor has first provided it with a preliminary statement of ability to comply with the requirements of these regulations. 5. Compliance with the provisions of Section 3, the regulations set forth in 24 CFR, and all applicable -8- rules and orders of the Department issued thereunder prior to the execution of the contract, shall be a condition of the Federal financial assistance provided to the project, binding upon the applicant or recipient for such assistance, its successors, and assigns. Failure to fulfill these requirements shall subject the applicant or recipient, its contractors and subcontractors, its successors, and assigns to those sanctions specified by the grant or loan agreement or contract through which Federal assistance is provided, and to such sanctions as are specified by 24 CFR.l35. c. Good Faith Demonstration of Employment Goals In order to achieve the plan's employment goals, the City shall cause each applicant (including itself), recipient, contractor, or subcontractor undertaking work in connection with the Section 3 covered project to fulfill his obligation to utilize lower-income area residents as employees to the greatest extent feasible by: ~ (a) Identifying the number of positions in the various occupational categories including skilled, semi-skilled, and unskilled labor, needed to perform each phase of the Section 3 covered projects; (b) Identifying of those positions identified in paragraph (a), the number of positions in the various occupational categories which are currently occupied by regular, permanent employees; (c) Identifying of the positions identified in paragraph (a), the number of positions in the various occupational categories which are not currently occupied by regular permanent employees; (d) Establishing of the positions identified in paragraph (c) a goal which is consistent with the goals of this plan established above in Part III within each occupa- tional category of the number of positions to be filled by lower-income residents of the target area; and (e) Making a good faith effort to fill all of the positions identified in paragraph (d) with lower-income area residents. In order to demonstrate that a good faith effort has been made to fill all employment positions identified in paragraph (d) above with lower-income area residents, each applicant, recipient, contractor, or subcontractor shall indicate that he has attempted to recruit from the target area the necessary number of lower-income residents established through his goal above through various methods including but not limited -9- to local advertising media, signs placed at the proposed sites for the project, and community organizations and public or private institutions operating within or serving the City, such as the Citizen Committee, Service, Employment and Redevelopment (SLR), Opportunities Industrialization Center (OIC), Urban League, Concentrated Employment Program, U. S. Employment Service, and/or local employment services. If any applicant, recipient, contractor, or subcontractor fills a vacant position identified above in subparagraph (d) in its organization immediately prior to undertaking work pursuant to a Section 3 covered contract, he shall be prepared to provide evidence acceptable to the Secretary that his actions were not an attempt to circumvent the requirements of this part of the plan. When lower-income residents of the target area as described above in I.C apply for permanent employment positions, either on their own initiative or upon referrals from any source, the recipient, contractor, or subcontractor shall determine the qualifications of such person and shall employ such persons if the contractor has openings. If the recipient, contractor, or-subcontractor is unable to employ the workers, such persons shall be listed for the first available opening. D. Good Faith Demonstration of Training Goals One of the objectives of this plan is to assure that all applicants, recipients, and contractors undertaking work in connection with the Section 3 covered project fulfill their obligations to utilize lower-income residents of the target area as trainees to the greatest extent feasible by: (a) Utilizing the maximum number of persons in the various training categories in all phases of the work to be performed under the Section 3 covered project; and (b) Filling all vacant training positions with lower-income project area residents except those training positions which remain unfilled after a good faith effort has been made to fill them with eligible lower-income project area residents. For the building construction occupations, the number of trainees or apprentices for each occupation shall be that number which can reasonably be utilized in each occupation on each phase of a Section 3 covered project and in no event shall that number be less than the number of trainees or apprentices determined pursuant to regulations issued by the Secretary of Labor for each building construction occupation. For non-construction occupations or for any building construc- tion occupation for which ratios are not determined pursuant to regulations of the Secretary of Labor, the number of -10- trainees for each occupation shall be that number which can reasonably be utilized in each occupation on each phase of a Section 3 covered project. The applicant, recipient, contractor, or subcontractor shall initially determine the maximum number of trainees for each occupation and submit that determination along with its justification to the City who, in turn, if it deems necessary, will notify the Department. Each applicant, recipient, contractor, or subcontractor seeking to establish that a good faith effort has been made to fill all training positions with lower-income area residents shall demonstrate that it has: (1) Attempted to recruit from the target area the necessary number of lower-income residents as trainees through various methods including but not necessarily limited to local advertising media, signs placed at the proposed site for the project, and community organizations and public or private institutions operating within or serving the project area such as u.s. Employment Service, State or local employment service, Urban League, and other local agencies or entities~ (2) Maintained a list of all lower-income area residents who have applied either on their own or upon referral from any source and indicated that it had employed such persons if otherwise eligible and if a training vacancy exists. If the contractor has no vacancies, the applicant, if otherwise eligible, shall be listed for the first available trainee vacancy. If any applicant, recipient, contractor, or subcontractor fills an apprentice or trainee position in its organization immediately prior to undertaking work pursuant to a Section 3 covered project, he shall be prepared to provide evidence acceptable to the Secretary that his actions were not an attempt to circumvent the requirements of this plan. E. Other Methods The principal methods by which the City will accomplish the goals of this Compliance Plan are those described in subparts A., B., C., and D. Additionally, the City will undertake six other activities designed to implement this plan. One, the City will notify every prospective contractor for work in connection with the Section 3 covered project that his employment and subcontracting activities will be subject to the application of this plan. Two, the City will require all prospective contractors for work in connection with the Section 3 covered project to provide prior to signing a contract with the City a preliminary statement of work force needs (skilled, semi-skilled, unskilled -11- labor, and trainees by category) where known; provided that where not known, such information shall be supplied prior to the signing of any contract between contractors and their subcontractors. Three, when work is to be contracted through a bid, the City shall insert in the invitation or solicitation for bids in- formation indicating the existence of this Section 3 Compliance Plan and the fact that its requirements will be applicable to the contract. Four, when contracts are let through negotiation or methods other than formal bidding procedures, the City shall advise prospective contractors of the requirements of this Section 3 Compliance Plan. Additionally, the City will assist and actively cooperate with the Secretary in obtaining the compliance of its contrac- tors and subcontractors with the requirements of this plan. Finally, the City will attempt to insure that the Secretary is kept informed of the progress~being made by the applicant, recipient, contractor, and subcontractor in meeting their obligations under this plan by requiring each to: (a) Maintain such records and accounts and furnish such information and reports as are required by the Secretary under this plan or pursuant to applicable regulations, and permit the Secretary access to books, records, and premises for the purposes of investigation in connection with agreements or to ascertain compliance with this plan or the rules and orders of the Department issued under Section 3 of the Housing and Urban Development Act of 1968; and (b) Advise tWe Secretary within 15 days of the award of any contract under a Section 3 covered project of the steps which have been and will be taken to comply with the requirements of Parts V.A, B, C, and D of this plan. -12- VI. ADDENDA As indicated, this Section 3 Compliance Plan may be supplemented, revised, or amended from time to time through the inclusion of individual Affirmative Action Plans prepared by applicants, re- cipients, contractors, or subcontractors. Affirmative Action Plans will be added from time to time as various contractors, recipients, and subcontractors propose to enter into contracts with the City for the performance of activi- ties covered by this plan in the City under the Small Cities Program. -13- \ I I CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA RmJIAR CITY COUNCIL MEEI'ING CX:tober 2, 1980 1. INVOCATION: 2 • PLEJ:X;E OF ALLffiiANCE 'ID THE FlAG: 3 • ROLL CALL: 4. 5. 6 . 7. 8. 9. 10. 11. PRESENI'ATION" OF MINU'IES: APPROVAL AND/OR CORR:&:TION OF MINU'IES: CONSENT AGENilZ\: (POLICE DEPARTMENT) (STREET DEPAR'IMENI') (PIANNI:t\G CX1-1MISSION) WATER DEPARTMENT: SEWER DEPAR'IMENT : FIRE DEPAR'JMENI': POLICE DEPARTMENT: STREET DEPARIMENI': 12. PLANNING C'Cl-1MISSION: 13. GENERAL: a. Regular City Council Meeting -Sept. 18, 1980 a. Joint Informal Meeting/City Council and Planning Oommission-Sept. 2, 1980 a. Monthly Report (Chief Shepherd) b. Request placement of two street lights: Charlotte Circle area (City Eng. OW'ens) c . Minutes: Reg. Meeting-Sept. 8 , 198 0 (City Clerk Gerren) a. Reques t to adv . for bids/canptrollers and back-up f or Ma in & James St. intersection (Mayor Reid ) b. City Council Ord. #51-80: Amending improvement requirements while requiring street inspections (Alderman Wilson) c. City Council Or'd. #52-80: Amending requirements for curb, gutter and sidewalks (Alderman Keaton) a. Presentation of bid tab. sheet: Request option be approved to renew vehicle liability insurance (Mayor Reid) b. City Council Ord. #53-80: Requiring safety helmets/attire be worn for motorized bicycles (Alderman Ahlin) c. Appr oval of auditing firm (Mayor Reid) d. U¢ate: Ccmnuni ty Developnent Block Grant: Small Cities Program/Sunnyside Developments (Mayor Reid) .I CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA 13. GENERAL: (ContinuEd) 14 . APPOIN'IMENTS: 15 . ANNOUNCEMENTS: ADJOURNMENT : October 2 , 198 0 e. Request authority to have 80 acres of city property appraisEd/potential industry looking at site (Dawn Oorporation) (Mayor Reid) a. Residential Housing Facilities Board/Re- appointment: Mr. T. R. Bond/Term expiring on Oct. 24, 1980: Term is for five years (Mayor Reid) a. carolyn Beane from General Telephone Company will present a slide presentation on use of the new 911 Emergency phone number imnediately following council meeting, october 2, 1980 (Mayor Reid) b. REMINDER: AIL CANDIDATES FOR PUBLIC OFFICE: campaign disclosure requirements/instructions & reporting forms are in the office of City Clerk for your convenience. Said forms are to be filed with Pulaski County Clerk's Office (City Clerk Gerren) c. REMINDER: ALL CANDIDA'IES FOR PUBLIC OFFICE: Code of Ethics forms are available in City Clerk's office/deadline for filing with City Clerk is October 20, 1980, with exception of incumbents who do not need to sul:rni t form again (City Clerk Gerren) d, NEIGHBORHOOD VOI'ER RffiiSTRATION PR(X;R.AM : FRG1: 2 - 4 P.M. -Saturday Afternoons: Oct. 4, 1980: Jacksonville Shopping Center, W. Main St. Oct. 11, 1980: Jacksonville City Hall/Muny. Bldg., 109 S. 2nd St. NOI'E: CCT. 14TH IS DEADLINE TO RffiiSTER TO VCJI'E IN ORDER TO VOlE IN NOV. 4TH GENERAL EIKTION (City Clerk Gerren) I j CITY OF JACKSONVILLE I .ARRANSAS RffiUIAR CITY COUNCIL MEEI'lNG CCI'OBER 2, 1980 REGJIAR CITY CaJNCIL MEEI'ING -COORT ROOM -POLICE & COURT'S FACILITY/W. MAIN ST. 7:34P.M. -8:48P.M. (Reg. Meeting)--(Adjourned: 9:15P.M. -GTE 911 Presentation) MAYOR JAMES G. REID PRESIDIN3 CAlL TO ORDER: n:JVOCATIOO: PLEJX;E OF AL'L'ffi!AN:E TO THE FlAG: The C1ty Counc1l of the City of Jacksonville, Arkansas, met in Regular Session on Thursday, ~tober 2, 1980, at the regular meeting place of the council. Mayor Reid called the meeting to order and then proceeded to deliver the invocation followed by the standing audience particip:l.ting in the "Pledge of Allegiance." ROLL CALL/ATI'ENDANCE REX::ORD: The City Clerk called the ROLL: Aldermen: Knight, rawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. PRESENT: 10. .ABSENI': 0. others in attendance: Mayor Reid; City Clerk Gerren; City Attorney Groce and Bertha Tip- ton, Mayor 's Secretary. PRESENTATION OF MINUI'ES: Mayor Reid presented the Minutes of Regular City Council Meeting, Septe:nber 18, 1980, for study and later action by the manbership. APPROVAL AND/OR CORRECTION OF MINUTES: Aldetman Hughes moved, seoonded by Alderrran Boyd, to approve the Minutes of the following meetings: Joint infonnal meeting between City Council and Planning Commission on Sept. 2, 1980 and Regular City Council Meeting, Sept. 4, 1980. Approved by \roice vote. Morrrn CARRIED. COOSENI' AGENDA: Alderman Hughes moved, secomed by Alde:rnan Wilson, to approve the Police Depart- ment's August, 1980 Monthly Report, reflecting 841 cases were brought before the Municip3.l Court with a total of $27,017.83 being collecterl in fines and bond forfeitures, $151.00 miscellaneous payments and $1,571.60 in ambulance fees. (There was no turnover in personnel listE.rl in said report) ROLL CALL and the following voted aye, Aldermen: Knight, lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 aff.irnative votes and 0 negative votes. MariON CARRIED. Alderman Hughes moved, seconded by Alderman Wilson, to approve the city engineer's request for two (2) street light placements and accept billing for same, as follows: Between Lots #34 and #35 and Lots #7 and #8, Charlotte Circle area. ROLL CALL and the following voted aye, Aldennen: Knight, rawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOI'ION CARRIED. Alderrran Hughes moved, seconded by Alderm:m Wilson, to accept and file the Minutes of a Regular Planning Ccmnission rreeting held on September 8, 1980. ROLL CALL and the following voted aye, Aldermen: Knight, rawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affi.nnative votes and 0 negative votes. MOI'ION CARRIED. WATER DEPARTI1ENT: SEWER DEPARI'MENT: FIRE DEPARIMENT: POLICE DEPARTMENT: PAGE 'IWJ STREEI' DEPARI'MENT: CITY OF JACKSONVILLE, ARKANSAS ~;rM CIT.l COUNCl:L MEETrNG OC'IOBER 2, 1980 City Eng. 0\t.ens reported there had been $10,000. 00 put aside in the budget for comptrollers and back-up system for the Main & James Street intersection. He requested to advertise for bids on two systems: 7 phase and 4 phase. (This to ascertain the difference in prices) He further reported the present system had been in p:hace 8 years and it needed to be replaced. The delivery system was discussed: plans and specs. 1!.:! weeks; advertise on the 14th and try to have items in by DecE'nlber realizing it takes 60 days to obtain same fran the factory. Alderrran Abdin moved, seconded by Aldennan Hughes, to ad- vertise for bids on aforementioned system. Approved by voice vote. MariON CARRIED. ORDINAN:E NO. 612: (City Council Ord. #51-80) "AN ORDINANCE AMENDING THE IMPROVEMENT REQUIREMENTS WHILE REQUIRING STREET IN- SPECTIONS, AMENDING ORDINANCE NUMBERS 154, 346, 374, 391, 404, 455, and 457, ADDING SECTION 17.24.055 'IO THE MUNICIPAL CODE OF JACKSONVILLE, ARKANSAS, AND FOR arHER PURPOSES" was introduced. Alde.rmm Fletcher moved, seconded by Aldenmn Keaton, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirrrative votes and 0 negative votes. MariON CARRIED. Ordinance read for FIRST TIME by Bertha Tipton, Mayor 1 s Secretary. Aldermm Abd.in moved, seconded by Alderman Boyd, that Ordinance be accepted on FIRST READING: Before ROLL CALL was taken, Alderman Wilson requested, and City Eng. Owens ackno.vledged, to send all developers copies of ordinance. ROLL CAlL and the follc:wing voted aye, Aldennen: Knight, lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abd.in, Keaton and Williamson. Motion received 10 affirm- ative votes and 0 negative votes. MariON CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Aldennan Fletcher rroved, seconded by Alderrran Keaton, to suspend the rules and place the Ordinance on SECOND READIN3. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abd.in, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. Mo- TION CARRIED. Whereupon, Bertha Tipton, Mayor 1 s Secretary, read the Ordinance for SECCND TIME, Alderman Fletcher moved, seconded by Alderman Keaton, to further suspend the rules arrl place the Ordinance on 'l'HllilJ ANl.J FINAL RFADIN3. ROLL CALL and the following voted aye, Aldermen: Knight, I.awsrn, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affinnative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor 1 s Sec- retary, read the Ordinance for THIRD AND FINAL TIME. Alderrran Hughes moved, seconded by Alderrran Keaton, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, lawson, Brooks, Bughes, Wilson, Boyd, Fletcher, AlXiin, Keaton and Williamson. Motion received 10 affi.:rrrative votes and 0 negative votes. MOTION CARRIED. ORDINANCE APPROVED AND AOOPI'ED AND NUMBERED 6 1 2 THIS 2ND DAY OF ccrOBER, 1980. (EMERGENCY CI.AUSE N:Jr .AFFIXED. ORDINANCE EFFECTIVE THE 1ST DAY OF NOVEMBER, 1980) ORDINANCE NO. 613: (City Council Ord. #52-80) "AN ORDINANCE REX;:lUIRING CURBS, GUTIERS, SIDEWALKS AND PROPER DRAINAGE IN ALL PAGE THREE . CITY OF JACKSONVILLE, ARKANSAS REGu:r.M CITY COUNC:I;L MEB'l'ING OCI'OBER 2, 198 0 CCMMERCIAL AND HIGH DENSITY AREAS IN THE CITY OF JACKSONVILlE, ADDI:t'G CHAPTER 12.24 TO THE MUNICIPAL CODE OF JACKSONVILLE, AND FOR arHER PURPOSES" was in- trOO.ucerl. Alderman Ab:iin moverl, sec:onded by Alderman Keaton, that Ordinance be placed on FIRST RFADIN3. ROIL CALL and the follawim voted aye, Aldermen: Knight, rawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamron. Motion rec:eived 10 affinnative votes arrl 0 negative votes. MariON CARRIED. Ordina~e read for FJRST TIME by Bertha Tipton, Mayor •s Secretary. Alderman Fletcher moved, sec:onderl by Aldennan Keaton, that Ordinance be accept- erl on FIRST READING. ROLL CALL and the followim voterl aye, Aldennen: Knight, lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Ab:Un, Keaton arrl Williamson. Motion receiverl 10 affimative votes and 0 negative votes. MOI'ICN CARRIED. ORDINANCE ACCEPTED ON FIRST READI:t\G. Alderman Ab:iin moverl, sec:onderl by Aldernan Fletcher, to suspend the rules and place the Ordinance on SECOND RFADI:t'G. ROLL CALL arrl the followim voterl aye, Aldennen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affinnative votes arrl 0 negative votes. MariON CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinaoce f Clr' SECOND TIME. Aldennan Fletcher moved, sec:onderl by Aldennan Abdin, to further suspend the rules and place the Ordinance on THIRD AND FINAL READThG. During short dis- cussion period that followerl aforE'.!llentioned Motion, Alderman Wilson re- questerl, arrl City Eng. OWens said he would ccrnply, to send all the developers in area copy of Ordinance. ROIL CALL arrl the following voted aye, Aldennen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, FletcheJ;", Abdin, Keaton and Williamson. Motion receiverl 10 affinnative votes and 0 negative votes. Mo- TION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for THIRD AND FINAL TIME. Alderman Fletcher rroved, seconded by Alderman Al:rlin, that Ordinance be APPROVED AND ADOPTED. ROLL CALL arrl the following voterl aye, Aldennen: Knight, lawson, Brooks, Hughes, Wilron, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion rec:eived 10 affinnative votes and 0 negative votes. MariON CARRIED. ORDINANCE APPRO'iTED AND ADOPTED AND NlMBERED 6 1 3 THIS 2ND DAY OF ~OBER, 1980. (EMERGENCY CLAUSE Nar AFFIXED. ORDINANCE EFFEX:TIVE 'I'HE 1ST DAY oF NOVEMl3ER, 1980) PLANNit\IG cx:M1ISSION: GENERAL: Mayor Reid presented tne following Bid Tabulation Sheet outlining bids received on the city's vehicle liability insurance, effective .January 18, 1980 (for '81): ONE (1) YFAR PREMIUM: WITH OPTION FOR TV\0 ADDL. YEARS: BIDDER: BIDDER: BIDDER: BIDDER: BAIDWIN-MEAOORS & BONDS CRAMER-McCRARY, INS. REBSAMEN INS. 'IDWN' & COONTRY INS. $11,907.00 $12,592.00 $12,461.00 $10,601.00 Aldennan Al:rlin rroved, seconded by Alderman Knight, to renew policy for one (1) year with option approverl, low bidder being Town & Country Ins. , at above referenced bid price. Approved by voice vote. MariON CARRIED. (FUND!t\IG: GEN. FUND) PAGE FOUR CITY OF JACKSONVILLE, .AAKANSAS REGULAR CITY COUNCIL .MEErnK; cc;t;'~ 2, ;I,98Q ORDINANCE NO. 614: (City Council Ord. #53-80) "AN ORDINANCE REX:)UJRING PASSWGERS AND OPERATORS OF MOI'ORIZED BICYCLES 'IO HAVE CERTAIN SAFEI'Y EQUIPMENT, ADDlliG CHAPTER 10.32 TO THE MUNICIPAL CODE OF JACKSONVILLE, ARKANSAS, AND FOR arHER PURPOSES" was introduced. Aldennan Keaton moverl, seconderl by Alderman Abdin, that Ordinance be placed on FIRST READING. ROLL CAIL and the following voterl aye, Alder- men: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Aldennan Lawson voted nay. Motion receiverl 9 affirrrative votes and 1 negative vote. MJTION CARRIED. Ordinance read for FIRST TIME by Bertha Tipton, Mayor's Secretary. Alderrran AlXl.in rroverl, secorrled by Alderman Boyd, that Ordinance be accepted on FIRST READI!\G. ROLL CALL and the following voterl aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Mo- tion receiverl 9 affirmative votes a:rrl 1 negative vote. MariON CARRIED. ORDINANCE ACCEPTED ON' FIRST RFAD!l\G. Alderrran Abdin moverl, secorrlerl by Aldennan Boyd, to suspend the rules and place the Ordinance on S:OCOND RFADING. ROIL CALL and the follaving_ voterl aye, Aldennen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Will~son. Motion received 9 affirmative votes and 1 negative vote. MariON CARRIED. Whereupon, Bertha Tipton, Mayor 1 s Secretary, read the Ordinance for S:OCOND TIME. Alderman Abdin moved, seconded by Alderrran Keaton, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the follavif)J voterl aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Alderrran Lawson voted nay. Motion received 9 affirmative votes and 1 negative voteo:. MariON CARRIED. Whereupon, Bertha Tipton, Mayor 1 s Secretary, read the Ordinance for THIRD AND FINAL TIME. Alderman Abdin moverl, seconderl by Aldernan Fletcher, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Brooks, Hughes, Wilson, Boyd, Fletcher, Al:rlin, Keaton and Williamson. Aldennan lawson voterl nay. Motion received 9 affirmative votes and 1: neg- ative vote." MarlON CARRIED. ORDINANCE .A.PPRCNED .AND ,ADOPrEP ,2\ND NlJMJ3E.RlW 6 1 4 THIS 2ND DAY OF OC'IOBER, 1980. (:EMERGEN::Y ClAUSE Nor AFFIXED. ORDINANCE EFFECTIVE 1ST DAY OF NO'V'EMBER, 1980) NarE: Aforerrentioned Ordinance may or may not be in cc:rrpliance with State Statutes. Mayor Reid announcerl that the city would request an Attorney Gen- eral 1 s opinion. City Attorney Groce expressed some reservations at passage of legislation and quote1 Statutes that appearerl to conflict in this regard. Finance Director Kelley approacherl the council table at this time and staterl the city had received t\\D prop:>sals covering auditing the rooks for 1980 year. Said firms being Jack Frost Company, Little Rock and Rogers & McAlister, CPA, Jacksonville. Proposals as follows: Frost Co. -$9, 700.00; Rogers & ~Alister firm -$8,750.00. Further, he reported in the proposal suhnitted by Frost finn they had neglected to answer a few itans .Mr. Kelley had requested, but all questions were answered fran Rogers & McAlister firm. Concerning time- table: Rogers & McAlister, last week in February, 1981 to city council; Frost firm, sanetime after r.l!arch 13, 1981. CJJherefore, Aldennan Abdin moverl, seconde1 by Alderman Boyd, to accept proposal received fran Rogers & McAlister, CPA.-1980 year. Approved by voice vote. MariON CARRIED. (FUNDIN3: GEN. FUND) PAGE FIVE CITY OF JACKSONVIlLE, ARKANSAS REGUlAR CITY COUNCJL MEEI'ING OCI'OBER 2, 1980 Ccmnunity Developnent Director Lee next presented a short, oral update on Sunnyside Hills/Graham Road Rehabilitation and Drainage project. In his re- marks, he referred to a menorandum forwarded with Agenda packet that revealed the program had been well received by local residents with over 30 potential applicants fran the target area cani.n:J to his office between Sept. 22nd and the 26th. He announced nine (9) people had been interviewed and found to be qualified for assistance. Also, he said his department, in accordance with HUD guidelines, would have to have 37 hones in the rehab program during the first year of CDBG Small Cities Grant. The next subject addressed was in reference to possible difficulty with drainage project in first year funding endeavor. Mr. Lee spoke in reference to a letter forwarded with Agenda packet dated 9-23-1980 from Bond Consulting Engineers, Jacksonville, Arkansas, to his der:artrnent covering access to prop- erty owned by Mr. Virgil Delaney. Said letter addressed the fact that Mr. Delaney did not want survey crews working on his property. Mr. Lee then re- ported there had been sane favorable develapnents since receipt of said ccmnunication from the engineers and Mr. Delaney had given permission for aforementioned work to be accat~plished on his property. The department, he noted, contemplated going out far bids on drainage portion of said grant by the middle of October. Mr. Lee then presented a Bid Tabulation Sheet, not on coun:il Agenda, re- flecting bids had been opened by the Ccmnuni ty Developnent Department on October 1, 1980 for one (1) 1979 or 1980 model automobile for use by said department. Bids tabulated are outlined below: BIDDER: BIDDER: BIDDER: BIDDER: ACLIN FORD-'IOYOI'A-FIAT JOE 1 S AUTO SALVAGE GWA'INEY CHEVY. WALlACE B.l\KER CHEVY. (1) new 1980 Model (1) 1978 Model lATE BID LATE BID Ford Fairmont Chevrolet Malibu $6,025.50 TTL $3,650.00 TTL Mr. lee next reported his staff 1 s reccmnendations would be to reject all bids received due to lack of canpetition and not meeting specifications and they would desire to revise their specifications and rebid. Mr. lee produced, at this time, two above described unopened sealed bids, that had been re- ceived late due to the dealers unable to locate their new offices at 128 Pike Avenue in target area. Council menillership chose to leave bids sealed. Alderman Wilson moved to reject all bids and rebid. Mayor Reid then reminded council that this item of business wa.s:.not on published Agerrla. Motion died. Whereupon, Aldennan Wilson then moved, seconded by Alderman Hughes, to sus- pend the rules and place this item of business (Camn. Dev. autanobile bids) on the Agerrla for consideration. Approved by voice vote. MariON CARRIED. Alderrrru1 Wilson moved, seconded by Alderman Hughes, to reject aforenentioned bids and rebid for a 1978 automobile and up with specifications being written to be as specific as possible, and maximum mileage to be set at 30,000 miles. Approved by voice vote. MOTICN CARRIED. (1 nay vote cast and that was pro- jected by Alderrran Alxlin) Mr. Don Tripp, West-Tripp & Associates, reported that his firm was having excellent cooperation with area contractors on the Sunnyside Hills Rehab. Program and he was very satisfied with responses being received. PAGE SIX CITY O:F JACKSONV;I;LLE r l\RI\ANSAS RB3ULAR CITY COUNCIL .MEEI'Il\X; ccrOBER 2, 1980 Mayor Reid referred to a Resume-Da.ta Sheet sent along with Agenda packet referring to a request by his office for approval to have an appraisal conducted of sane ··80 cdd acres of land armed by the city fonnerly utilized as dumpsite (landfill, E. Graham Rd. area). He further reported a finn named Dawn Corp. desired to possibly locate a test site and \'Jarehouse on aforenentioned city property, but the finn w:mld like to have land appraised. In discussion period, it was brought out said finn dealt with agricultural testing procedures far increased production of wheat and rice and manufac- tured mold/growth regulators that is biodeg~adable in nature and should not be construed as chemical product. Aldennan Wilson moved, seconded by Alderman Boyd, to hire a registered appraiser to appr.:dse aforenentioned property not to exceed $1,000.00. Whereupon, Alderman Wilson then amerrled aforementioned Motion to obtain a proposal on cost of doing said appraisal and review same at the next camcil meeting, if at all possible. Vote ~on Amendment: 9 ayes, voice vote, with 1 nay voiced by Aldennan Abdin. AMENIMENT ADOPI'ED. NO vorE CALLED FOR ON ORIGINAL MarieN. APPOIN'IMENI'S : Aldennan Wilson moved, seconded by Aldennan Boyd, to approve the mayor's re- appointment of Mr. T. R. Bond to the Housing Facilities Board for a five (5) year tenn (expiring on 10-24-1985). Approved by voice vote. MariON CARRIED. ANNOUNCEMENI'S: NON-AGENDA: .Ald e rm:m Brooks called Special Council Meeting for 6:30 P.M. , Monday, October 6, 1980, City Hall, conce rning Ord inanc e /Rebsamen Memorial Hospital Bond Issue proposal.for Tinprovements/expansi on p r oject .* NCN-AGENDA: City Eng. Owens inv;tted all council manbers to attend the next Planning Ccm:nission meeting scheduled for 7:30p.m., Monday, October 13, 1980, as he planned to present two adopted Ordinances, effective in 30 days, that dealt with street in- spection procedures and amemments to curb, gutter an:'i drainage regulations. He stated he wanted the Planning Ccrrmissianers' opinions and input to these documents passed this council meeting. (Ordinances 612 and 613) NON-AGENDA: Canm . Dev . Director ~e announced an open house would be advertised in near furore for new offices at 128 Pike Avenue, Ccmnun.ity Developnent Department. NCN-AGENDA: Aldennan Wilson stated it had been brought ctr<b his attention that campaign lit- erature, etc., was being displayed and received at city hall. He suggested this practice be halted. ADJOURNMENT: Meeting a djourned with all present at 8:48 p.m., with Mayor Reid announcing a special slide presentation had been prepared by carolyn Beane fran General Telephone Co. , dealing with upccming 11911" emergency number being instib.lted for Jacksonville. He invited all to stay. *NorE: MCJyor Reid acknowledged and affirmed Special Meeting and notified news media this announcement would constitute official notice. PAGE SEVEN Respectfully submitted, CITY OF JACKSONVILlE, ARKANSAS REGULAR CITY COUNCIL MEEI'JN3 OCIOBER 2, 1980 ANNOONCEMENTS: (PUBLISHED AGENDA: O:t. 2, 1980 AGENDA) 1. carolyn Beane fran General Telephone Canpany will present a slide presentation on use of the new 911 anergency phone number immediately following council meeting, O:tober 2, 1980. (Mayor Reid) 2. REMINDER: ALL CANDIDATES FOR PUBLIC OFFICE: campaign discl o s ure r equiranents/instruc tions and reporting forms are in the office of City Clerk for your convenience. Said forms are to be filed with Pulaski County Clerk's Office. (City Clerk Gerren) 3. REMINDER: ALL CANDIDATES FOR PUBLIC OFFICE: Code of Ethics forms are available in City Clerk•s Office/deadline for filing with City Clerk is O::tober 20, 1980, with exc~ption of incumbents who do not need to sul:rnit form again. (City Clerk Gerren) 4. NEIGHBORHOOD VOI'ER REGISTRATION PROORAM: FRCM: 2 -4 P.M. , -SATURDAY AFTERNCXJNS : a. b. O::t. 4, 1980: O:t. 11, 1980: Jacksonville Shopping Center, w. Main St. Jacksonville City Ha ll;Muny. Bldg. , 109 S. 2nd St. NOI'E: ocr, 14TH IS DEADLINE 'IO REGISTER TO VOTE IN ORDER 'IO VOI'E IN NOV. 4TH GENERAL ELECTION (City Clerk Gerren) A slide presentation was presented by Carolyn Beane, as announced, per Agenda. She reported the "835" number wo uld not be se.:rvErl b y special ''911" emergency number through the Jacksonville exah; these calls woul d g o to Little Rock in- stead. Said ''911 '' emergency n umber is to be calle:i b y citizens t o report £ire, police or arnbJ.lance serV:ices requirErl. Price for Jacksonville w:mld be $173.00 monthly, to be charged to the City of Jacksonville, for aforementioned service. PRESENTATION ENDED AT 9: 15 P .M. -Mrs. Nancy Jane Gerren, City Clerk END OF MJNUTES October 2nd, 198 0 CITY CF JACKSONVILLE, ARKANSAS SPECIAL CITY COUOCIL MEEI'll'G OC'IOBER 6, 1980 SPOCIA.t CI.'I'Y COUNCIL MEE'l'ING -CITY HAIL -MUNICIPAL BLDG. , 109 SO. 2ND ST. 6:30P.M. -6:36P.M. MAYOR JAMES G. REID PRESIDING CALL 'IO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE 'IO THE FlAG: The City counc!l.:l of the City of Jacksonville, Arkansas, met in Special Sesson on M'Jnday, October 6, 1980, at the City Hall Building. Mayor Reid called the meeting to crder; Alde.rnan Lawson offered the invocation followed by the stand- ing audience participating in the t'Pledge of Allegiance. " ROLL CALL/ATI'ENDANCE ROSTER: The City Clerk called the ROLL: Aldermen: Knight; lawson; Brooks; Hughes; Wilson; Boyd; Fletcher; Abdin and Keaton. Alderman Williamson was absent. PRESENT: 9. ABSENT: 1. Others in attendance: Mayor Reid; City Clerk Gerren; Bill Cross, Rebsamen Memorial Hospital Administrator; Jol:m Echols, Attorney at Iaw representing Friday, Eldredge & Clark, bond counsel; Gene Wilbourn, Stephens, Inc. , Underwriter; City Attorney Groce. Mayor Reid declared a quorum present to conduct the one i ten of business on Agenda. He stated the council was meeting to consider City Council Ordinance No. 54-80 dealing with hospital exp:msion pro;rram and issuance of revenue bonds. GENERAL: ORDINANCE ID. 615: (City Council Ord. #54-80) "AN ORD~CE cx:.wJ'IRMING THE AUTHORITIES AND PROVISICNS OF AN ORDINMCE PER- TAINJN; TO THE CONS'IR'OC'I'Il\G AND BJUIPPING OF EXTENSIONS AND IMPROVEMENTS 'IO THE CITY HOSPITAL AND THE ISSUAN::E OF REVENUE BONDS FOR THE FINANCING THERE- OF; PRESCRIB:rN; OI'HER MA'ITERS PERTAINING THERETO; AND DECLARING AN EMERGENCY'' was introduced. (Revenue Bonds/$9, 100, OOO~Rebsamen Memorial Hospital) Aldennan Al:din moverl, seconded by Aldennan Hughes, that Or:dinance be placed on FIRST READIN:;. ROLL CAlL and the following voted aye, Aldennen: Knight, law- son, Hughes, Wilson, Boyd, Fletcher, .A.l:xUn and Keaton. Aldennan Brooks ab- stained. Motion received 8 affirmative votes and 1 abstention. MOI'ION CARRIED. Ordinance read for FIRST TIME by Alde.rnan Wilson. Alderman Al:din moved, seconded by Alderman Hughes, that Ordinance be accepted on FIRST READING. ROLL CALL arrl the folla;ving voted aye, Aldermen: Knight, L3.wson, Hughes, Wilson, Boyd, Fletcher, Al:d.in and Keaton. Aldennan Brooks abstained. Motion r eceived 8 affirmative votes and 1 abstention. MJ!'ION CARRIED. ORD:r:NAN:E ACCEPTED ON FIRST RFADING. Alderrnan Al:din movErl, seconda:l by Aldernan Hughes, to suspend the rules and place the Ordinance on S.Ex::CND READING. ROLL CALL and the folla.ving voted aye, Aldennen: Knight, lawson, Hughes, Wilson, Boyd, Fletcher, Abiin and Keaton. Aldeman Brooks abstained. Motion received 8 affirmative votes and 1 ab- stention. MOI'ION CARRIED. Whereupon, Mayor Reid read the Or:dinance for SECOND TIME. Alderman Fletcher moved, seconded by Aldeman Boyd, to further suspend the rules and place the Ordinance on 'ImRD AND FINAL READING. ROLL CALL and the follO\ITing voted aye, Aldennen: Knight, rawson, Hughes, Wilson, Boyd, Fletcher, Al:din and Keaton. Aldennan Brooks abstained. Motion received 8 affirmative votes and l abstention. MOI'ION CARRIED. Whereupon, Mayor Reid read the Ordin- ance for THIRD AND FINAL TIME. Alderman Fletcher mewed, seconded by Alderman Wilson, that Ordinance be PAGE __ 'IW) CITY OF JACKSCMliLLE , ARKANSAS SPECIAL CITY COUNCIL MEETit\G OCTOBER 6, 198 0 APPROVED AND AOOPI'ED. ROLL CALL arrl the following voted aye, Aldennen: Knight, Lawson, Hughes, Wilson, Boyd, Fletcher, Al:din ,and Keaton. Alder- man Brooks abstained. Motion received 8 affinnative votes and 1 abstention. MOI'ION CARRIED. Aldennan Hughes moved, secmded by Alderman Wilson, that the EMERGEN:Y CLAUSE be approved and adopted. ROLL CAIJ.. and the following votErl aye, Aldennen: Knight, Lawson, Hughes, Wilson, Boyd, Fletcher, Abdin arrl Keaton. Aldennan Brook s abs tai ned . Motion r:eceivErl 8 affi.nnative votes and 1 abstention . Mo- TION CARRTFD. ORDINAN::E AND EMERGENCY ClAUSE APPROVED AND AOOPTED AND NUMBERED 6 1 S THIS 6TH DAY OF OCTOBER , 1980. ADJOURNMENT: Aldennan Abdin moved, secondErl by Alderman Boyd, to adjourn. ApprovErl by voice vote. MOI'ION CARRIED. Respectfully submittErl, END OF MINUTES Cctober: 6 ( 1980 CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA RffiUIAR CITY COUNCIL MEEI'TIG O::tober 16, 1980 1. INVOCATION: 2. PLEDGE OF ALLEGIANCE TO THE FLAG: 3 . ROIL CAIL: 4. PRESENTATION OF MINUTES: a. Regular City Council Meeting-O::t. 2, 1980 5. APPROVAL AND/OR CORRECTION OF MINUIES: 6. CCNSENT AGENDA: (FIRE DEPAR'IMENT) (POLICE DEPAR'IMENT) (STREEI' DEPAR'JMENT) (STREET DEPAR'IMENT) (ANIMAL CCNI'ROL DEPT) (EXECUTIVE DEPAR'IMENT) 7 • WATER DEPAR'IMENT: 8 • SEWER DEPAR'IMENT: 9. FIRE DEPAR'IMENT: 10. POLICE DEPAR'JMENT: 11. STREET DEPAR'IMENT: 12 • PARKS & RECREATION DEPARJMENI': 13 • PIANNJN; CCMJV!ISSICN: 14 • GENERAL: b. Special City Council Meeting-oct. 6, 1980 a. Regular City Council Meeting-Sept. 18, 1980 a. Monthly Report (Chief Srrert) b. Monthly Report (Chief Shepherd) c. Street Light Requests: Stonewall Subdivision, Phase TV-A, facing Martin St. (City Eng. cwens) d. Monthly Report (Supt. Martin) e. Monthly Report (Code Enf. Off. New) f. Expense Report;Mayor Reid (Alderman Wilson) a, Secrn:';Lng Enlergency med;Lcal care/mutual aid ag~eement; cabot & Jckvl. (Mayor Reid) b. Presentation: Bid Tabulation Sheet: Handheld radar gun for motorcycle/grant funding (Mayor Reid) a. City Council Ord. #55-80: Rezoning 3.0 acres Stonewall Sub., Ph III-A area, unplatted; from R-3 to R-3 classification b. Final Plat: Northlake Sub, Phase III-A, with provisions for sidewalks a. Proposal: For doing the appraisal for land- fill site on Graham Rd. (Mayor Reid) b. Presentation: Bid Tabulation Sheet: 1978 Mcxlel automobile for Corrm. Dev. Dept. (Mayor Reid) NOI'E: SEE ANNOUNCEMENTS -PRESENTATION AF'IER COUNCIL MEETING ADJOURNS -Mayor Reid 15 . APPOIN'IMENTS: 16 • ANNOONCE1YlENTS: ADJa.JRNMENT: CITY COUNCIL OF JACKSONVIlLE, ARKANSAS AGENDA October 16, 1980 a. REMINDER: AIL CANDIDATES FOR MUNICIPAL OFFICE (WITH EXCEPTION OF INCUMBENTS) CODE OF ETHICS FORMS MUST BE FILED WITH CITY CLERK ON OR BEFORE CUT OFF DATE OF OCT. 20, 1980 (City Clerk Gerren) b. REMINDER: CAMPAIGN DISCLOSURE FORMS ARE AVAILABLE IN CITY CLERK'S OFFICE. THEY ARE 'ID BE FILED WITH COUNTY CLERK'S OFFICE. (These forms include 10-day pre-election disclosure reports and 30-day post election fonns) (City Clerk Gerren) c. CALLED MEETING: PlANNING CQ\tJ!ISSIONERS: WOOlEY, HOl"JARD AND BETTS TO MEET WITH CITY COUNCilMEN KEATCN AND BROOKS: MONDAY EVENING, 6: 3 0 P.M. , OFFICE OF THE MAYOR, CITY HALL/RE: FORMUIATiaJ OF STRICTER REGS. aJ THE APPLICATION OF DRIVE- WAY ACCESS FOR ARTERIAL STREETS (City Clerk Gerren) d. MAYOR REID WILL BE ON VACATION UNTIL NOV. 5TH: HE WILL BE IN THE OFFICE ON A DAILY BASIS TO PICK UP MESSAGES AND CORRESPCNDENCE e. NOIE: AFTER COUNCIL MEETING ON OCT. 16 : PRESEN'JATION WILL BE GIVEN BY A FIRM CDNCERNING 'VARia.JS REFUSE/TRASH/GARBAGE COLLECTION SYSTEMS (Mayor Reid) f. 1981 BUDGET IS READY FOR THE FINANCE CCMMITTEE TO REVIEW (Mayor Reid) CITY OF JACKSONVILLE, ARKANSAS REGUlAR CITY COONCIL MEETING CCTCBER 16, 1980 REGUlAR CITY COUOCIL .MEETIN3 -COURT ROCM -POLICE & COURTS FACILITY/W. MAIN ST. 7:38 P.M. -8:15 P.M. (Reg. Meeting)--(Adjourned: 8:45 P.M. -PRESENTATION: SAN- ITATICN SYSTENS INNOJATOR S, INC.) MAYOR JAMES G. REID PRESIDING CALL 'lD ORDER: INVOCATION: PLED3E OF ALLEGIANCE 'lD THE FLAG: The Clty Council of the Clty of Jacksonvllle, Arkansas, met in Regular Session on Thursday, O::tober 16, 1980, at the regular meeting place of the council. Mayor Reid call~ the meeting to order; Aldennan Fletcher delivered the invocation. The standing audience then participated with governing lxldy of the city in re- citation of the "Pledge of Allegiance." ROLL CALL/ATI'ENDANCE RECORD: The City Clerk called the ROLL: Aldermen: Knight, Lawson, Hughes, Wi ,lson, Boyd, Fletcher, Abdin, Keaton and Williamson. Aldennan Brooks was absent on ROLL CALL, but arrived late in the meeting. PRESENT: 9. ABSENT: 1. Others in attendance: Mayor Reid; City Clerk Gerren; City Attorney Groce and Bertha Tipton, Mayor's Secretary. PRESENTATICN OF MINUTES: Mayor Reid presented the Minutes of Regular City Council Meeting, October 2, 1980, and Special City Council Meeting, October 6, 1980, for study and later action. APPROVAL AND/OR CORRECTION OF MINUTES: Aldennan Hug h es moved , s econd oo by Aldennan Wilson, to approve the Minutes of Reg- ular City Council Meeting held on Se ptember 18, 1980. Approved by unanimous voice vote. MCYI'ICN CARRIED. CONSENI' AGENDA: Aldennan Al:din moved, seconded by Alderman Boyd, to accept am file the Fire Chief's September, 1980 Monthly Report, reflecting the department responded to a total of 47 alanns during said month with an estimated fire loss amounting to $10, 7 50. 00. ROLL CALL and the following voted aye, A.ldennen: Knight, raw- son, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion re- ceived 9 affinnative votes arrl 0 negative votes. MariON CARRIED. Aldennan Abdin moved, seconded by Alderman Boyd, to accept and file the Police Chief's September, 1980 Monthly Report, noting the following statistics: (officer turnover - 2 leaving) Juvenile Section/change in format forthcaning, Sept. re- port to be included in upcaning October report due to said change and person re- sponsible for reports was on leave;. 922 total cases were brought JJefore the Muny. Court with $33,001.16 received in fines, bond forfeitures, $105.00 miscellaneous receipts arrl $1,610.08 ambulance fees: Total -$34,716.24. ROLL CALL and the following voted aye, Aldennen: Knight, lawson, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Will;iJamson. Motion received 9 affinnative votes and 0 negative votes. MOTICN CARRIED. Aldennan Abdin moved, seconded by Aldennan Boyd, to approve the city engineer's requ,est for street light placement for Phase IV-A, facing Martin Street, Stone- wall Sul:rlivisicn, as per plans attached to agenda packet; and to accept the billing for same. ROLL CALL and the following voted aye, Aldennen: Knight, raw- son, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion re- ceived 9 affirmative votes and 0 negative votes. MariON CARRIED. 0000.1 PAGE 'IWJ CITY OF JACKSOOVILLE, ARKANSAS RffiUIAR CITY CCUNCIL MEEI'ING CCTOBER 16, 1980 Alderman Abdin moved, seconded by Alderrran Boyd, to accept and file the Street Superintendent's Daily Vbrk Record I.cxj for September, 1980. ROLL CAlL and the following voted aye, Aldermen: Knight, Lawson, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 neg- alive votes. MOI'ION CARRIED. Alderman Al::rlin moved, seconded by Aldeman Boyd, to accept and file the Code Enforcement Officer's September, 1980 Animal Control Department Report, re:Blect- ing $838.50 was :tt:eceived cflrn:ling said month .. ROLL CALL and the following voted aye, Aldennen: Knight, Lawson, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. Mo- TICN CARRIED. Alderman Al::rlin moved, seconded by Alderman Boyd, to approve Mayor Reid's Expense Account Report in the amount of $43.00 as reccnro.ended by A.lderm:m Wilson. ROLL CAIL and the following v6ted aye, Aldemen: Knight, Lawson, Hughes, Wilson, Boyd, Fletcher, .Abdin, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. WATER DEPAR'IMENT: SEWER DEPAR'IMENT: FIRE DEPAR'IMENT: POLICE DEPAR'IMENT: Mayo;r; Reid, reported an item of busin~ss Md ~en brou,ght, to h,t.~ office for con- sideration covering proposed mutual aid agreement between the City of Jackson- ville and the City of Cabot for emergency medical care. He stated that before acting on aforementioned proposal, he would like to have the input of the mEmber- ship. After discussion ,.on the pros and cons of entering into this joint venture, membership agreed to turn this item of business over to Ambulance Carrnittee for their recanmendation. Mayor Reid announced there was a meeting set up on the 28th of a::tober on his calendar for aforementioned ccmnittee meeting and this proposal could be discuss~ at that time. Mayor Reid next referred to a Bid Tabulation Sheet sent along with Agenda packet covering one ( 1) handheld radar gun for Police Dept. motorcycle, as follows: BIDDER: FARRIORS , INC . NO BID RECEIVED BIDDER: HARRIS ENTERPRISES $1,050.00 + 31.50 tax $1,081.50 Total BIDDER: DECATOR .EI.JJDI'RCNICS* NO BID RECEIVED *SPOCIAL NOTE CN BID SHEET: "A lATE BID WAS RECEIVED WITH MAIL ON CCTOBER 14, 1980 FROM A 'KMMY BCWEN, DOCATUR ELFC'IRIC, VANBUREN, ARKANSAS . POST MARK INDICATED BID WAS MAilED OCTOBER 9, 1980." (Bid Opening: 10:30 AM, O::t. 10, 1980) "OUR PRCCEDURE INDICA'IES IT IS THE RESPONSIBLITY OF THE BIDDER TO ASSURE THAT HIS BID ARRIVES CN TIME & 'nfl\T NO lATE BIDS WILL BE A~EP'IED. IF COUNCIL APPROVES, THE BID WILL BE LEFT SEALED AND CCMPANY WILL BE MAILED A COPY OF THIS BID SHEET. " FUNDING 'AS LISTED ON BID SHEEr: GRANT: $7,500.00 LESS MoroRCYCLE 4 ,382.00 II RADIO 1,3 09 . 74 BALANCE •••.•••.•• $1 ,808 .26 OfY :o·':-.· • ';,.) ;<(.: .• PAGE THREE CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COONCIL MEETING PAGE THREE Mayor Reid announced aforementioned sealed bid was in the hands of the purchasing agent attending meeting. Under circumstances, City Atty. Groce reccmnended the item be re-bid. Whereupon, Alderman Hughes moved, secorrled by Alde:rman Knight, to reject all bids. At this time, Jerry Lee, Canmuni ty Developnent Director, approached council table/reported the city would have to wait until December to get reimbursed fran grantors fuming project because of paperwork involved. Whereupon, Alderman Knight wi tlrlrew her Secorrl arrl Alde:rman Hughes his Motion likewise. MOTION WITHDRAWN FROM TABLE . Alde:rman Al:din moved, seconded by Alderman Knight, to accept the one and only bid received by the city according to correct guidelines am reject the bid that was received late. Approved by unanimous voice vote. MOI'ION CARRIED. (FUNDING: GRANT/AMOUNT APPROVED: $1,081.50, including taxes) STREET DEPARTMENT: PARKS & RECREATION DEPAR'IMENT: PLANNIN3 COMMISSION: ORDINAN:E NUMBER 616: (City Council Ord. #55....SO) "AN ORDINANCE REClASSIFYING VARICXJS PROPERI'IES IN THE CITY OF JACKSONVILLE, ARKANSAS (GENERAL :U:X:ATION: STCNEWALL SUBDIVISIOO: HIGHWAY 161/CORNER OF E. MARTIN STREET); .AMENDING ORDINANCES NUMBER 213 AND 238 OF THE CITY OF JACKSON- VILLE, ARKANSAS; AND FOR OI'HER PURPOSES" was intrcduced. (REZONED FRCM R-3 MULTI -FAMILY 'IO R-5 ZERO IDI'LINE SIN3LE-FAMILY ClASSIFICATION) Alderman Fletcher moved, secorrled by Alde:rman Keaton, that Ordinance be placed on FIRST READIN3. ROLL CALL and the following voted aye, Aldennen: Knight, Lawson, Hughes, Wilson, Boyd, Fletcher, Al::rlin, Keaton and Williamson. Motion received 9 a£finnative votes and 0 negative votes. MOI'ION CARRIED. Ordinance read for FIRST TIME by Bertha Tipton, Mayor •·s Secretary. Aldennan Alxlin moved, seconded. by Alderman Keaton, that Ordinance be accepted on FIRST READIN3. ROLL CALL and the following voted aye, Alde:rmen: Knight, Lawson, Hughes, Wilson, Boyd, Fletcher, Ab:lin, Keaton and Williamson. Motion received 9 a£fi:rmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Aldennan Fletcher rroved, secorrled by Alderman Al::rlin, to suspend the rules arrl place the Or'dinance on SECOND READING. ROLL CALL and the following voted aye, Alde:rmen: Knight, Lawson, Hughes, Wilson, Boyd, Fletcher, AJ:rlin, Keaton arrl Williamson. M)tion received 9 affirmative votes and 0 negative votes. MOI'ION CARRIED. Whereuprn :, Bertha Tipton, Mayor's Secretary, read the Or'dinance for SECOND TIME. Aldennan Fletcher roved, seconded by Aldennan Boyd, to furthur suspend the rules and place the Ordinance on THIRD AND FINAL READIN3. ROLL CALL and the follow- ing voted aye, Alde:rmen: Knight, lawson, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affinnative votes and 0 negative votes. MOI'ION CARRIED. Whereupon, Bertha Tipton, Mayor '·s Secretary, read the Ordinance for THIRD AND FINAL TJME . Aldennan Fletcher moved, secon:ied by Aldennan Keaton, that Ordinance be APPROVED AND AOOPTED. ROLL CALL and the following voted aye, Aldennen: Knight, Lawson, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 9 affi:rmative votes and 0 negative votes. MOI'ION CARRIED. 'UL ··03 PAGE FOUR CITY OF JACKSONVILLE, ARKANSAS RffiUIAR CITY COUNCIL MEETING CC'IDBER 16, 1980 Alderman Ab::lin moved, seconded by Alderman Keaton, that the EMERGENCY ClAUSE be approved and adopted. ROLL CAIJ., and the follcwing voted aye, Aldermen: Wilson, Boyd, Fletcher, Ab::lin, Keaton and Williamson. Alder:men: Knight, Lawson and Hughes voted nay. Hotion received 6 affirmative votes and 3 neg- ative votes. MOI'ION FAILED. ORDINANCE APPROJED AND ADOPTED AND NUMBERED 6 1 6 THIS 16TH DAY OF OCTOBER, 1 98 0. (EMERGENCY ClAUSE NOI' EFFECTED. ORDINAN::E EFFECTIVE 15TH DAY OF NOVEMBER, 1980) NOI'E: For record, during passage of aforementioned legislation, Mr. John Harrison of 107 Cornwall St. , Jacksonville, Ark. , requested information on developnent of aforementioned area. And Alderman Al:rlin said, for the record, that before develophent starts, the drainage would be looked at. NOTE: For record, discussion on the above is found attached, Exhibit A . After reviewing plat and sidewalk layout plan, Alderman Wilson moved, seconded by Alderman Boyd, to approve the final plat of Northlake Sul::rlivision, Phase III-A with the provisions the sidewalks be built according to Mr. Bond. (Bond Eng- ineers) Approved by unanimous voice vote. MOI'ION CARRIED. (During discussion involving aforementioned sul:rlivision construction, Mr. Bond outlined what the Planning Cammissruon recommended in that the sidewalks are to be built along with construction of the houses as bldg. penni ts are issued and made a part of bldg. penni t) GENERAL: Mayor Reid referred to proposals forwarded with Agenda packet for appraising landfill site west of Graham Rd., located in Lonoke County, as follows: APPRAISOR: RICHARD STEVENS & ASSOCIATES, M.A. I . $ 1,2 00 .00 APPRAISOR: WESLEY ADAMS , M.A. I • $ 850.00 Alderman Wilson moved, seconded by Alderman Knight, to accept low bid received fran Wesley Adams, M.A. I. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Wilson, Boyd, Fletcher, Ahl.in and Williamson. Alderman Hughes voted nay and Alderman Keaton abstained. Motion received 7 affirmative votes, 1 negative vote and 1 abstention. MOTION CARRIED. (INITIAL FUNDING/CONTINGENCY FUND-GENERAL FUND, UNAPPROP RIATED ACCOUNT) For record: General consensus of opinion reached crnceming the aforementioned transaction was that if the land is sold to Dawn, Inc . , prospective buyer, the cost for appraising land could be reimbursed to the city by being made part of the purchase price. Mayor Reid presented Bid Tabulation Sheet covering one (1) '78, '79, or '80 Model autanobile for Community Develor.:ment Department, as follows: BIDDER: JOE'S AU'ID SALVAGE: $3,650.00* BIDDER: KENNETH T. WAIGHT, JR . $3 ,595.00** *1978 Model Chevrolet Malibu, 25,000 miles on speedaneter, 12,000 mi. warranty **1978 Model Ford Fairmont, 21,000 miles on speedaneter, 12,000 mi. warranty After reaeiving the canments of Camm. Dev. Director Lee, Alderman Ab::lin moved, ~dded to Minutes per council meeting of 11-20-1980. PAGE FIVE CITY OF JACKSONVILLE, ARKANSAS REGUlAR CITY COUNCIL MEETJNG CC'IOBER 16, 1980 seconded by Aldeman Williamsen, to accept bid received by Joe 1 s Auto Salvage. Approved by unanimous voice vote. MOTIOO CARRIED. Note: During discussion period involving bid received on autanobile, Aldeman Brooks arrived at the meeting (8: 10 PM) • Justification voiced by :rnEnlbership in accepting high bid submitted on the aforementioned Used automobile was that the dealer was a reputable finn located close by in the City of Jacksonville. (FUNDING: fiDD GRANT) APPOIN'IMENTS : ANNOUNCEMENTS: Mayor Reid recognized the presence of Mr. Mike Wilson, Ark. State Representative. ADJaJRNMENT: Alde:rm:m rawson moved, seconded by Aldeman Keaton, to adjourn. Approved by unanimous voice vote. MariON CARRIED. Mayor Reid invited everyone present to attend an infomal presentation to be de- livered by Mr. Don Johnson, Dist. Rep., and Mr. James A. Payne, Dist. Rep., from S. S. I., Inc., and LoDal, Inc., respectively, suppliers of refuse systems. Said presentation ended at 8:45 p.m. Respectfully sul:mitted, ANNOUNCEMENTS AS PUBLISHED ON CC'IOBER 16, 198 0 AGENDA: 1. RNVIINDER: AIJ.. CANDIDATES FOR MUNICIPAL OFFICE (WITH EXCEPTION OF INCUMBENTS) CODE OF ETHICS FORMS MUST BE FILED WITH CITY CLERK ON OR BEFORE CUT OFF DATE OF CCT. 20, 1980. (City Clerk Gerren) 2. REMINDER: OAMPAIGN DISCLOSURE FORMS ARE AVAilABLE IN CITY CLERK'S OFFICE. THEY ARE 'IO BE FILED WITH COlJNCY ClERK 1 S OFFICE. (These foms include 10-day pre-election disclosure reports and 30-day post election foms) (City Clerk Gerren) 3. CALLED MEEI'ING: PLANNING CCMMISSICNERS: 'WOOLEY, HC:WARD & BETTS 'IO MEET WITH CITY COUNCilMEN KEA'ION AND BROOKS: MCNDAY EVENING, 6 : 30 P.M. , OFFICE OF THE MAYOR, CITY HALL/RE: FORMlJIATICN OF STRICTER REGUlATIONS ON THE APPLICATION OF DRIVEWAY ACCESS FOR ARTERIAL STREETS (City Clerk Gerren) 4 • MAYOR REID WILL BE ON VACATION UNTIL NOV. 5TH: HE WILL BE IN THE OFFICE ON A DAILY BASIS 'IO PICK UP MESSAGES AND CORRESPCNDENCE. 5 • NOIE: AF'IER COUNCIL MEETJNG ON CCT. 16: PRESENTATION WILL BE GIVEN BY A FIRM CONCERNThG VARia.JS REFUSE/TRASH/GAI®\GE COLI.IiX:TION SYSTEMS (Mayor Reid) 6. 1981 BUDGEI' IS READY FOR THE FINAN:::E COYJMITTEE 'IO REVIEW (Mayor Reid) END OF MINU'IES -CCTOBER 16, 1980 00005 EXHIBIT A IS ATTACBED -PER. ADDITION TO THE MINUTES/MEETING OF 11-20-80 PAGE ONE DISCUSSION: EXHIBIT A MEETING OF 10-16-1980 (PLANNING COMMISSION) REZONING ACREAGE/STONEWALL SUB. Alderman Abdin stated he was at the public hearing and he did not hear any complaints from the people who were present at said meeting .from Stonewall. A citizen spoke up from the audience who stated the thing they were concerned about was the drainage. The citizen then asked if the city or contractor would ~b~ taking care of it be- cause the residents have had some rain/drainage problems. Alderman Keaton remarked that the developer would take care of it and the city will make sure on this count. Alderman Wilson stated he had attended the same public hear- ing that Alderman Abdin had attended. He then referred to resume-data sheet accompanying agenda packet that touched on the comments of 5 citizens held at public hearing. He reported that as far as he was concerned no one at the hearing expressed any dissatisfaction .and this was reported in area newspaper as such. A citizen offered at this time that this was a surprise, also. Alderman Abdin requested for the sake of the record, mayor's secretary made note of the following at request of the mayor, that before the developer starts drainage work, the council should be advised before any major development is done to the rest of the development (property) not particularly toward this one. A citizen next asked who is the contractor? Mayor said, "We do not know." Mayor then asked Tommy bond this question and Mr. Bond stated Dave Kinman would be the developer. Another question by citizen w~s asked: He said he understood it was not going to be a part of Stonewall Subdivision and are they breaking up Stonewall? Alderman Abdin stated the council was just addressing rezoning at this time. PAGE TWO EXHIBIT A MEETING OF 10~16-80 Mayor Reid stated that as he understood the situation the residential area would not be affected -that it will still be known as Stonewall Subdivision. But the commercial area up to 161 will be broken off in lots and sold off to separate in- dividuals and this will no longer be known as Stonewall. (that area will not be) Former citizen who previously spoke and introduced himself John as Mr./ Harrison of 107 CornwaJ,l then spoke again. He stated his concern was what was lying in store for the subdivision down the pike. The City Clerk-Treasurer/Secretary to the Planning Commission spoke to the membership and reported ,the public hearing had been held the previous Monday evening and the Minutes of meeting were not available at council meeting because of time span involved in getting agenda packet to council. It was then reported by City Clerk-Treasurer/Secretary to the Planning Commission that in attempting to cover and report meeting the local newspaper pltis said official tried to report on comprehensiveness of pub- lie hearing and citizens' input, therein. More discussion ensued between Alderman Wilson and City Clerk- Treasurer/Secretary concerning r~p6~ting terminology and whether "dissatisfaction" word should have been described when reporting on citizens' comments/input at public hearing or whether the words "questions were asked by citizens" would have been prefer- able. Confusion developed at this time on whether Alderman Wilson was talking about rezoning or citizens' comments on development itself. City Clerk-Treasurer/Secretary reported the resume-data sheet referred to development input and not on rezoning question. Alderman Wilson stated the City Clerk-Treasurer/Secretary shouldn't be editoralizing, in his opinion, and City Clerk-Treasurer PAGE THREE EXHIBIT A MEETING OF 10-16-1980 Secretary said, in her opinion, the development of the sub- division was intent of short resume-data sheet plus rezoning comments were reported as adequately as possible concerning the terminology used to describe said events during public hearing, as the information covered construction issue and rezoning proposition as well. Mayor Reid said the two could discuss the situation after the meeting. Alderman Wilson asked where a person in the audience had obtained his information and he said he had not attended public hearing. Therefore, his report was covered from utilizing resume-data sheet. END OF DISCUSSION: Respectfully submitted, Mrs. Nancy J a n -G rren, City Clerk CITY OF JACKSONV J 'LE, ARKANSAS END OF EXHIBIT A 10-16-1980 M I N U T E S JACKSONVILLE CITY HALL -MUNICIPAL BUILDING 109 SOUTH SECOND STREET JACKSONVILLE, ARKANSAS TIME: 6:30 P.M. DATE: OCTOBER 21, 1980 ATTENDANCE: COUNCIL HEMBERS -RON BROOKS AND PHIL KEATON PURPOSE: PLANNING COMMISSION MEMBERS -WM. G. HOWARD JR ., HUGENE WOOLEY AND FRANK BETTS OTHERS: CITY CLERK GERREN AND CITY ENGINEER OWENS COMMITTEE MEMBERS FROM COUNCIL AND PLANNING COMMISSION TO DRAFT NEW REGULATIONS FOR STRENGTHENING PRESENT CITY CODE INSOFAR AS DRIVEWAY ACCESS IS CONCERNED FOR ARTERIAL STREETS IN THE CITY OF JACKSONVILLE, ARKANSAS After a discussion on some proposed new restrictions for access on to streets from driveways on major arterial thoroughfares, the unanimous concensus of opinion reached was to amend 12.24 of City Code by adding 12.24.095 requiring driveways to be 300' from intersection(s) and 300' from center line of driveway to center line of driveway. Also, the code shall be amended by differentiat- ing between non-arterial and arterial street regs. The participation of Planning Commission members as being a part of Street and Drainage Committee of the council as set out in proposed legislation was discussed. Instructions were given to City Cler)c and City to ·araft a proposed ordinance and deliver document to City Attorney Groce for his approval or disapproval with next committee meeting being set for Monday, October 27, 1980, City Hall, 6:30P.M. Meeting adjourned with consent of all present. Respectfully submitted, Mrs. Nancy Jan Gerren, C l ty Clerk g!~~-Q~-~~g~~Q~Y!~~~L-~~~~~~~~---------------------------------------- M I N U T E S JACKSONVILLE CITY HALL -MUNICIPAL BUILDING 109 SOUTH SECOND STREET JACKSONVILLE, ARKANSAS TIME: 6:30P.M. DATE: OCTOBER 27, 1980 ATTENDANCE: COUNCIL MEMBERS -RON BROOKS AND PHIL KEATON PLANNING COMMISSION MEMBERS -HUGENE WOOLEY AND FRANK BETTS (WM G HOWARD, JR. REPORTED HIS ABSENCE) OTHERS: CITY CLERK GERREN; CITY ATTY GROCE AND CITY ENGINEER OWEJWS PURPOSE: M I N U T E S PG. #2 DISCUSSION AND REVIEW OF PROPOSED ORDINANCE -DRIVE- WAY ACCESS -ARTERIAL STREETS IN THE ' ~CITY OF JACKSON- VILLE, ARKANSAS City Attorney Groce presented a proposed ordinance drafbed by his office outlining amendments to present city code covering suggestions and recommendations received at the last meeting held by committee members on the 21st of October. City Attorney Groce stated proposed legislation could be defended in a court of law, in his opinion, especially since the ordinance had an appeal decision built into the regulations. He further re- ported the city council, in his legal opinion, had the discretion of having representation of city Planning Board members work with Council Committee regarding these regulations. He said a motion by the council would suffice in order to provide for the aforementioned representation and this did not have to be spelled out in the ordinance itself. In reviewing the draft ordinance (12.24.095 -Driveways, Arterial Streets) committee unanimously agreed to change the minimum turn- out radius from five feet to twenty-five feet as it shall be made tangent to the street curbing. Unanimous consensus of opinion reached was to approve the document with only one (1) aforementioned change, have it retyped and for- warded to City Council on Nov. 6, 1980 along with a Resume/Data Sheet to be submitted by City Clerk. Respectfully submitted, CITY COUNCIL OF JACKSONVILLE, ARKANSAS A G E N D A REGULAR CITY COUNCIL MEETING November 6, 1980 1. INVOCATION: 2. PLEDGE OF ALLEGIANCE TO THE FLAG: 3 0 ROLL CALL: 4 0 PRESENTATION OF MINUTES: 50 APPROVAL AND/OR CORRECTION OF MINUTES: 6. CONSENT AGENDA: (FIRE DEPT) (STREET DEPT) (STREET DEPT) (ANIMAL CONTROL DEPT) (PLANNING COMMISSION) (EXECUTIVE DEPT) 7. WATER DEPARTMENT: 8. SEWER DEPARTMENT: 9. FIRE DEPARTMENT: lO.POLICE DEPARTMENT: ll.STREET DEPARTMENT: 12.PLANNING COMMISSION: 13.GENERAL: 'a.Reg. City Council Meeting-Oct. 16, 1980 a.Reg. City Council·Meeting-Oct. 2, 1980 b.Special Council Meeting-Oct. 6, 1980 a.Monthly Report (Chief Smart) b.Street Light Request: Corner of Liberty Dr. & Stamphil Rd. (City Eng. Owens) c.Monthly Report (Supt. Martin) d.Monthly Report (Insp. New) e.Minutes: Reg. Mtg. 10-13-80 f.Monthly Expense Report (Ald. Wilson) a.City Council Ord. #56-80: Unlawful tamper- ing with city water system (City Attorney Groce) a.City Council Ord. #57-80: Amending Ch. 12.24: Driveway access/non-arterial & arterial sts. (Aldermen Brooks & Keaton) b.Presentation: Bid Tab Sheet: Traffic Con- trol System/Main,James & Dupre~ Inter- section (Mayor Reid) a.City Council Res. #18-80: Approving Affirmative Action Plan for Equal Oppor- tunity in Municipal Employment (Mayor Reid) b.Discussion: Appraisal of Loop Road Ex- tension (Mayor Reid) c.City Council Ord. #58-80: Annual Millage Ordinance (City Attorney Groce) d.Purchase of two flags:American & Arkansas/ funding: Contingency (Mayor Reid) . I CITY COUNCIL OF JACKSONVILLE, ARKANSAS 14. APPOINTMENTS: 15. ANNOUNCEMENTS: ADJOURNMENT: A G E N D A November 6, 1980 a. Re-appo~nbment: Joan Zumwalt: Health Care Facilities Board/term is for five years: Due up on 11-6-1980 (Mayor Reid) a. CITY HALL WILL BE CLOSED: HOLIDAY OB- SERVANCE: VETERAN'S DAY, TUESDAY, NOV. 11, 1980 (MAYOR REID) b. 1981 BUDGET PROPOSAL ATTACHED TO AGENDA PACKET (MAYOR REID) c. PRESENTATION AFTER COUNCIL MEETING: RE: GASOLINE ADDITIVE (MAYOR REID) d. REMINDER: FOR CONVENIENCE OF ALL CAN- DIDATES FOR MUNICIPAL OFFICE/FORMS ARE AVAILABLE IN CITY CLERK'S OFFICE FOR SUBMISSION TO THE COUNTY CLERK/CAMPAIGN OmNTRIBUTION-EXPENDITURE REPORTS (DUE 30 DAYS AFTER NOV. 4TH) (CITY CLERK GERREN) CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 6, 1980 REGULAR CITY COUNCIL MEETING -COURT ROOM -POLICE & COURTS BUILDING WEST MAIN STREET -JACKSONVILLE, ARKANSAS TIME: 7:30 P.M. -9:10 P.M. MAYOR JAMES G. REID PRESIDING CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE TO THE FLAG: The C1ty Council of the C1ty of Jacksonville, Arkansas, met in Regular Session on Thursday, November 6, 1980, at the regular meeting place of the council. Mayor Reid called the meeting to order and then delivered the invocation followed by the standing audience participating in the 11 Piliedge of Allegiance. 11 ROLL CALL/ATTENDANCE RECORD: The C1ty Clerk called the ROLL: Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. PRESENT: 10. ABSENT: 0. Others in attendance: Mayor Reid, City Clerk Gerren, City Attorney Groce and Bertha Tipton, Mayor•s Secretary. PRESENTATION OF MINUTES: Ma¥or Reid presented the Minutes of Regular City Council Meeting, Oct. 16, 1980 for study and later action. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Hughes moved , seconded by Alderman Abdin, to approve the Minutes of Regular City Council Meeting, October 2, 1980, and Special City Council Meeting, October 6, 1980. Approved by unanimous voice vote. MO- TION CARRIED. CONSENT AGENDA: Mayor Reid presented the following Consent Agenda items for consideration: Alderman Hughes moved, seconded by Alderman Wilson, to accept and file the October, 1980 Monthly Report submitted by Fire Dept. Chief Wilbur Smart, reflecting the department responded to a total of 27 alarms dur- ing the month with an estimated fire loss amounting to $11,440.00. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion re- ceived 10 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Hughes moved, seconded by Alderman Wilson, to approve request for street light placement submitted by City Eng. Owens for location, as follows: Corner of Liberty Drive and Stamphil Road; and to accept billing for.same. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Hughes moved, seconded by Alderman Wilson, to accept and file the October, 1980 Monthly Daily Work Record submitted by Street Supt., Robert Martin. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and William- son. Motion received 10 affirmative votes and 0 negative votes. MO- TION CARRIED. OCG01 PAGE TWO CITY OF JACKSONVILLE, ARKANSAS REGULAR CI';[')' COUNCIL MEE'r;I;NG NOVEMBER 6, 1980 Alderman Hughes moved, seconded by Alderman Wilson, to accept and file the October, 1980 Monthly Animal Control Dept. report sub- mitted by City Inspector New depicting said department received a total of $951.00 in revenue for said month. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wil- son, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Hughes moved, seconded by Alderman Wilson, to approve pay- ment of $75.71 charges that were encumbered by Mayor Reid for pub- lic relations account for month of October, 1980, as submitted by Alderman Wilson. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. WATER DEPARTMENT: ORD I NAN CE NU MBE R 617: (City Council Ord. #56-80) ''AN ORDINANCE MAKIN G I T UNLAWF UL TO TAMPER WITH THE CITY WATER SYSTEH OF JACKSONVILLE, ADDING CHAPTER 13.24 TO THE MUNICIPAL CODE OF JACK- SONVILLE, AND FOR OTHER PURPOSES" was introduced. Alderman Fletcher moved, seconded by Alderman Boyd, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Bertha Tipton, Mayor's Secretary. Alderman Hughes moved, seconded by Alderman Knight, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Flet- cher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Abdin moved, seconded by Alderman Hughes, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wil- son, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Where- upon, Bertha Tipton, Mayor•s Secretary, read the Ordinance for SECOND TIME. Alderman Fletcher moved, seconded by Alderman Boyd, to further sus- pend the rules and place the Ordinance on THIRD AND FINAL REJ'>i.IDING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ord- inance for THIRD AND FINAL TIME. 0000~ PAGE THREE CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 6, 1980 Alderman Fletcher moved, seconded by Alderman Wilson, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 6 1 7 THIS 6TH DAY OF NOVEMBER, 1980. (EMERGENCY CLAUSE NOT AFFIXED. ORDINANCE EFFECTIVE 6TH DAY OF DECEMBER, 1980) SEWER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: ORDINANCE NUMBER 618: (City Council Ord. #57-80) "AN ORDINANCE AMENDING CHA PT ER 12.2 4 TO THE MUNICIPAL CODE OF JACKSON- VILLE, ARKANSAS, BY AMENDING SECTION 12.24.090 AND ADDING SECTION 12.24.095; (REGARDING: DRIVEWAY ACCESS FOR NON-ARTERIAL STREETS AND ARTERIAL STREETS), AND FOR OTHER PURPOSES" was introduced. Alderman Brooks moved, seconded by Alderman Keaton, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Al- dermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Bertha Tipton, Mayor's Secretary. Alderman Fletcher moved, seconded by Alderman Boyd, that Ordinance be accepted on FIRST F.EADING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Ab- din, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READ- ING. Alderman Wilson moved, seconded by Alderman Keaton, to suspend the rules and place the Ordinance on SECOND READING. ROLI, CALL and the follow- ing voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and williamson. Motion received 10 affirm- ative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor~s Secretary, read the Ordinance for SECOND TIME. Alderman Fletcher moved, weconded by Alderman Abdin, to further suspend the rules and place the Ordillnance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for THIRD AND FINAL TIME. Alderman Fletcher moved, seconded by Alderman Boyd, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: PAGE FOUR CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 6, 1980 Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 6 1 8 THIS 6TH DAY OF NOVEMBER, 1980. (EMERGENCY CLAUSE NOT AFFIXED. ORDINANCE EFFECTIVE 6TH DAY OF DECEMBER, 1980) Mayor Reid next intnoduced a Bid Tabulation Sheet covering Control System for Ma ,in,. James and Dupree Intersection, as Traffic follows: (1) (2) BIDDER: 4-PHASE 7-PHASE BID~D~E=R~:~4--=p=E=A~S=E~--~7~-~P=BA~s=E~ MID-STATE TRAFFIC ($)TTL ($) TTL LEG * :($) TTL ($) TTL 15,150.00 23,768.00 10,380.25 l8,7l5 .00 ( 3) BIDDER: DURA-LINE* *P,LUS 'SLS. TX. 4-PHASE ($) TTL 11,186.25 7-P.'HASE ($) TTL 17,780.15 ( 4) BIDDER: 4-PHASE SW ELEC ($) TTL 13,916.50 7-PHASE ($) TTL 19,673.20 City Engineer Owens reported that inadvertently a proper bid received by the city had not been submitted on aforementioned Bid Tabulation Sheet. Therefore, he referred to a Bid Sheet, copy of which all con- cerned received at this time, reflecting Southwestern Electric Company, Inc., 45 N.E. 38th Terr., Oklahoma City, Oklahoma, 73105, as outlined below for sake of the record: ( 5) "LUMP SUM FOR BASE BID TO COMPLETE WORK AS OUTLINED ON PLAN SHEET TO INCLUDE 7-PHASE CONTROLLER, SPARE TIMER. THIS IS A TURNKEY PROPOSAL FOR THE BASE BID OF-$16,696.00.11 City Eng. Owens recommended the membership accept aforementioned low bid received. He acknowledged the city had budgeted $10,000.00 for said item -and Mayor Reid inter- jected the city had the Street Dept. funds to pay for higher priced controller. City Eng. Owens proceeded to explain the 4-and 7-phase controller systems as they pertained to traffic flow and different signalization. He reported there would be approx. 120-150 days waiting period involved for aforementioned traffic control system. Alderman Lawson moved, seconded by Alderman Brooks, to accept bid re- ceived from LEG for 4-phase system amounting to $10,382.25. However, Ma yor Reid did not recog nize Motion~ Whereupon, Alderman Boyd mo~ed, seconded by Alderman Fl e tche r, to accept low bid submitted by South- western Electric Co., for 7-phase controller at a bid price of $16,696.00. ROLL C~LL and the following voted aye, Aldermen: Knigh~, Hughes, Wilson, Boyd, Fletcher, Abdin and Williamson. Aldermen: Lawson, Brooks and · Keaton voted nay. Motion received 7 affirmative votes and 3 negative votes. MOTION CARRIED. (FUNDING: STREET DEPT FUND) NON-AGENDA -DEVIATION IN AGENDA: STREET DEPARTMENT: Alderman Wilson requested the City Eng. contact the State Highway Dept., to ascertain when 11 ripples 11 in pavement at Vandenberg inter- section and 67-167 Main St. intersection could be expected to be re- paired. (VANDENBERG AT UNDERPASS AREA AND MAIN STREET AT UNDERPASS) Alderman Abdin requested the Highway Dept. also be contacted on light *nonadherence to 11 Robert' s Rules of Order., -discussion between 00004 original motion and second~ PAGE FIVE CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 6, 1980 control at Stonewall Subdivision and Highway 161 location. PLANNING COMMISSION: GENERAL: Messrs. Lee and Roy from the Community Development Dept., and Manes & Associates, NLR, respectively, submitted the following document for consideration: RESOLUTION NUMBER 266-80: (City Council Resolution #18-80) "RESOLUTION OF THE CITY COUNCIL APPROV ING THE AFFIRMATIVE ACTION PLAN FOR EQUAL OPPORTUNITY IN MUNICIPAL EMPLOYMENT." Alderman Boyd moved, seconded by Alderman Knight, to read Resolution. Approved by unanimous voice vote. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Resolution in its entirety. Alderman Fletcher moved, seconded by Alderman Knight, to approve and adopt Resolution. Approved by unanimous voice vote. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NU~1BERED 2 6 6 -8 0 THIS 6TH DAY OF NOVEMBER, 1980. City Eng. Owens reported that a Loop Road extension proposal had been placed on the city's Master Street Plan through adoption of an Ordinance. He then explained the city council had approved an appraisal be con- ducted for certain properties in conjunction with aforementioned im- provement project. (Amount approved for appraisal was $1,500.00) How- ever, he reported said appraisal had never been accomplished. Therefore, he requested said amount again be approved so said work could be done. After discussion concerning planning of aforementioned area, the gen- eral consensus reached was that various individuals, government entities and city departments should work together along with the Highway Dept. on proposed plans for the area before authorizing an appraisal. ORDINANCE NUMBER 619: (City Council Ord. #58-80) "AN ORDINANCE FOR THEJ PURPOSE OF LEV YI NG FIVE MILLS, ONE-HALF MILL AND ONE-HALF MILL TOTALING SIX MILLS AGAINST PERSONAL AND REAL PROP- ERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF JACKSONVILLE, ARKANSAS: FOR THE PURPOSE OF LEVYING A TAX SUFFICIENT TO PAY THE PRINCIPAL AND INTEREST ON SEVERAL OBLIGATION IMPROVEMENT OBNDS OF THE CITY OF JACK- SONVILLE, ARKANSAS; FOR THE PURPOSE OF SUSPENDING THREE AND ONE-HALF MILLS TAX FOR INDUSTRIAL DEVELOPMENT BONDS FOR THE YEAR 1981; FOR THE PURPOSE OF EFFECTING CERTIFICATION OF THE COUNTY CLERK OF PULASKI COUNTY OF THE TAX LEVIED; PRESCRIBED OTHER MATTERS PERTAINING THERETO; AND DECLARING AN EMERGENCY'' was introduced. Alderman Hughes moved, seconded by Alderman Williamson, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 neg- ative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Bertha Tipton, Mayor's Secretary. Alderman Abdin moved, seconded by Alderman Boyd, that Ordinance be 00005 PAGE SI.X CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 6, 1980 accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Abdin, Keaton and Williamson. (Alderman Fletcher was out of the room) Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Keaton moved, seconded by Alderman Abdin, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wil- son, Boyd, Abdin, Keaton and Williamson. (Alderman Fletcher was out of the room) Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Ordinance for SECOND TIME. Alderman Hughes moved, seconded by Alderman Wilson, to further sus- pend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Abdin, Keaton and Williamson. (Alder- man Fletcher was out of the room) Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tip- ton, Mayor's Secretary, read the Ordinance for THIRD AND FINAL TIME. Alderman Hughes moved, seconded by Alderman Wilson, !·that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Al- dermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Abdin, Keaton and Williamson. (A:b<il.erman 'Fletcher was ; <t:mt. ci>f the :-room)· Motion received 9 affirmatliV'e vot.es and 0 negative votes~ MOTION CARRIED. Alderman Hughes moved, seconded by Alderman Wilson, that the EMER- GENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Abdin, Keaton and Williamson. (Alderman Fletcher was out of the room) Motion received 9 affirmative votes and 0 negative votes. MO- TION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED A.NP A.DOPTEP A.ND NUMBERED 6 1 9 THIS 6TH DAY OF NOVEMBER , 1 980. (ORDINANCE EFFECTIVE IMMEDIATELY) Mayor Reid requested funding be approved to purchase two flags: One American and one Arkansas for Highway 67-167-Main/Marshall St. inter- section. He said that quite possibily this replacement would have to be done twice a year because of the high winds tearing the flags. Alderman Keaton moved, seconded by Alderman Boyd, to approve the pur- chase of aforementioned flags at a cost of approximately $700.00 for both items. Approved by unanimous voice vote. MOTION CARRIED. (FUNDING: GENERAL FUND/CONTINGENCY) APPOINTMENTS: Al d erman Ab din moved, seconded by Alderman Boyd, to approve the re- appointment of Joan Zumwalt to the Health Care Facilities Board with term expiring 11-06-1985. Approved by unanimous voice vote. MOTION CARRIED. NON-AGENDA: DEVIATION IN AGENDA: Alderman Br ooks moved , sec onded by Alderman Hughes, to ask the Planning Commission to appoint two (2) members to serve on the CC&O PAGE SEVEN CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 6, 1980 City Council Street and Engineering/Drainage Committee presently com- prised of two council members. Approved by unanimous vmice vote. MO- TION CARRIED. NON-AGENDA: DEVIATION IN AGENDA: The purported inadequacy of present precinct system as set up by the Pulaski County Elections Commission was discussed next with the main problem reported to be in the lack of facilities. Unanimous consens.us reached among govering body and the mayor was to ask the aforementioned commission to meet with the council ("Election Comm. person") ,and discuss what possibly could be done to help the City of Jacksonville's residents in this area of exercising their vote in a more speedier and efficient manner. Mayor Reid next referred to an Announcement listed on the Agenda concerning 1981 Budget. He suggested the membership meet alternate Thursday nights on said item of business. Unanimous consensus of opinion reached was for a meeting to be called Thursday evening, ill-13, 6:30P.M., Parks and Recreation Building, and for all department heads to be present. Also to be reviewed at said Budget meeting would be proposed new garbage collection system previously seen by a few council members. (~atter item of business to be presented by City Eng. Owens and Sanitation Supt. Gilmore) Alderman Knight addressed the newly adopted Affirmative Action Plan as updated at this council meeting -Resolution #266-80. She asked if the c±t~J would :have ·'to . posstbily establish a Personnel Department'? Mayor Reid reported the administration and council membership are presently authorizing the city's Purchasing Agent to handle this with some secretarial assistance from various city departments. City Finance Director Kelley reported this should be only a temporary, stop-gap measure insofar as his clerical help being involved in personnel matters as he believed this to be a conflict. Further, he stated this was telling him and other folks in the future that if the city was going to really make progress from year to year in this area, that the city might have to address the establishment of a Personnel Department because p~rt-time people is not the answer and the city should have a full-time pers<D.n employed in this area. ADJOURNMENT: Alderman Fletcher moved, seconded by Alderman Abdin, to adjourn. Approved by unanimous voice vote. MOTION CARRIED. Respectfully submitted, ANNOUNCEMENTS AS PUBLISHED ON NOVEMBER 6, 1980 AGENDA: 1. CITY HALL WILL BE CLOSED: HOLIDAY OBSERVANCE: VETERAN•s DAY, TUESDAY, NOV. 11, 1980 (MAYOR REID) CCG07 ANNOUNCEMENTS: ,(Continued) CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 6, 1980 2. 1981 BUDGET PROPOSAL ATTACHED TO AGENDA PACKET (MAYOR REID) 3. PRESENTAT[ON AFTER COUNCIL MEETING: RE: GASOLINE ADDITIVE (MAYOR REID) -NOTE: REPS. DID NOT SHOW UP FOR MEETING. 4. REMINDER: FOR CONVENIENCE OF ALL CANDIDATES FOR MUNICIPAL OFFICE/FORMS ARE AV.AILABLE .IN CITY CLERK'S OFFICE FOR SUB- MISSION TO THE COUNTY CLERK/CAMPAIGN CONTRIBUTION-EXPENDITURE REPORTS (DUE 30 DAYS AFTER NOV. 4TH) (CITY CLERK GERREN) • I END OF MINUTES -NOV. 6, 198 0 -.· OCCC B INFORMAL CITY COUNCIL MEETING CITY OF JACKSONVILLE, ARKANSAS NOVEMBER 13, 1980 M I N U T E S PLACE: PARKS & RECREATION BLDG. -HIWY 161 & MARTIN ST. CONVENED 6:30 P.M. -ADJOURNED 8:00P.M. TIME: ATTENDANCE: ~~ayor Reid; City Clerk Gerren; City Attorney Groce. Aldermen: Lawson; Brooks; Hughes; Wilson; Boyd; Fletcher; Abdin; Keaton and Williamson. Alderman Knight was absent. PRESENT: 9. ABSENT: 1. (Aldermen~Elect: Durham and Smith were present) OTHERS IN ATTENDANCE: Bertha Tipton, Mayor's Secretary; several department heads. (1) Mayor Reid opened Informal Session by stating the meeting was not an official council meeting and the body had been called together to discuss the Sanitation Department's proposal to review a new garbage collection system for the citizens of Jacksonville. Also, he reported the membership could discuss some of the expenditures of the 1981 budget, but the body would not be discussing the income side of said budget because there had not been a Revenue Sharing Proposed Use Hearing conducted as yet. (2) Alderman Lawson delivered the Invocation. (3) City Engineer Owens and Sanitation Department Superintendent Gilmore next presented a slide presentation depicting new RESIDENTIAL garbage collection system as it is being deployed in the City of Springfield, Missouri, under the jurisdiction of a private hauler. Slides of present residential garbage collection system serving the City of Jacksonville were also reviewed and discussed. Mr. Owens stated the slides showed the contrasts in refuse pickup services between both aforementioned collection systems. (4) A question and answer session followed with Finance Director Kelley distributing finance data on the proposed operation of the new system versus the 1981 budget proposal by the mayor showing present system being utilized. The heading of aforementioned data sheet was corrected/changed during the meeting. (Please see Exhibit A for said budget com- parison totals and corrected heading) (5) In discussion period some aldermen entertained the idea that the city would have to raise sanitation rates by $1.00 per residential customer for the 1981 year whichever route the council chooses to go with -staying with present system OR adopting new collection program. (6) The following information was requested to be presented in the near future before voting on aforementioned item of business: A. WRITTEN POLICIES COVERING DISTRIBUTION OF CARTS TO RESIDENTS B. FINANCIAL DATA FOR COSTS COVERING NEW PACKER TRUCK C. COST STUDY -TRASH PICKUP SERVICE PRESENTLY SERVING THE CITY D. DRAW-BACKS ON NEW PROPOSED SYSTEM PLACED IN WRITING PAGE TWO INFORMAL CITY COUNCIL MEETING CITY OF JACKSONVILLE, ARKANSAS NOVEMBER 13, 1980 (7) Finance Director Kelley reiterated what the mayor had said in his opening remarks concerning budget hearing being held ahead of conducting a Revenue Sharing Public Use Hear~ ing. Therefore, consensus reached was budget proposals could not "comfortably" be discussed at this meeting. (8) Mayor Reid stated he had been very well pleased with the way Chief of Police Shepherd had been handling a recent situation involving the chief's acceptance of resignations from three Jacksonville Police officers. Mayor Reid then introduced Chief Shepherd to discuss with the council what had been done by the chief's office in this regard. After Chief Shep~ herd had concluded with his remarks and the council received answers to individual member's questions, the proceedings adjourned. Respectfully submitted, ;!4!? -~-~J ~--L 4-L-Gerren, Ci ty Cler ~ames G. Re id ,TMijDT ILLE, ARKANSAS CITY OF JACKSONVILLE, ARKANSAS ATTACHMENT: EXHIBIT A ~ Sanitation Eqpt. Pro p os al "Costs & Budget Comparisons" SANITATION EQUIPMENT PROPOSAL COSTS & BUDGET COMPARISONS Cost for leasing on lease purchase agreement 3 EVO-D, 16 Cu. Yd., side loader garbage trucks and 7,000 $50.00 poly-karts, 80 gal. capacity: $ 12,900 per month -60 months lease purchase Cash purchase price of this equipment Finance charge for 60 month L/P = $774,000 = $593,000 $181,000 *********************************************************************** Computation of Savings Salary savings: 7 men @ $9,784 (based on 1981 est salaries)= $ 68,000 3,000 11,700 4,900 1,800 Salary Overtime: = Savings at dumpsite: $45 per day (x 5 x 52) = Fuel Savings: 18 Gal. per day @$1.06 (x 5 x 52) = Uniform savings: 7 men @ $5.00 per week x 52 weeks = Repair savings (first yr) : est 1/2 due to being new = 15,000 6,800 4,500 2,200 Retirement match savings: 10% of $68,000 = FICA match savings: 6.65% of $68,000 = Group Insurance match savings: $26 x 7 x 12 Mo. = Total Estimated Savings . . . . . . . $117,900 *********************************************************************** Budget Comparisons Mayor's Suggested Proposal & New Equipment Proposal Budget Classification Salaries Salaries/overtime Gas and Oil Truck Repairs Operating Expenses Uniform Allowance Landfill fees Purchase/truck Trucks Lease Payment Billing Expenses Miscellaneous Total Mayor's Proposed Expenditure Proposal New Eqpt Using & Procedures $ 183,850 $ 115,850 5,000 2,000 25,000 20,100 30,000 15,000 2,000 2,000 5,000 3,200 44,500 32,eoo 35,000 -0- -0-154,800 18,000 18,000 600 600 $ 348,950 Sub-Total $ 364,350 -salary fringes pd in other section of :Gen. Fund Budge,t-13,500 'rotal (net) cost $ 350,850 ;for compar;tson ************************************************************************ (CONTINUED ON BACK PAGE) Page 1 o;f 2 EXHIBIT A November 13, 1980 PAGE 2 OF 2 Budget Comparison Equipment Proposed Available for Six Months During 1981 ' Salaries -$115,850 + 1/2 $68,000.00 Overtime Gas and Oil Truck Repairs Operating Expenses Uniform Rent (allowance) Landfill Fees Lease Payments Billing Expenses Miscellaneous Sub-Total 1/2 savings in salary fringe Net (s) E. K. Kelley/Finance Director = $ 149,850 3,500 22,550 22,500 2,000 4,100 38,650 77,400 18,000 600 $ 339,150 6,750 $ 332,400 ****************************************************************** END OF EXHIBIT A November 1 3 , 1 9 8 0 CITY COUNCIL OF JACKSONVILLE, ARKANSAS A G E N D A REGULAR CITY COUNCIL MEETING November 20, 1980 NOTE: REVENUE SHARING PROPOSED USE HEARING -6:30 P.M. -CITY HALL BLDG. 1. INVOCATION: 2. PLEDGE OF ALLEGIANCE TO THE FLAG: 3. ROLL CALL: 4. PRESENTATION OF MINUTES: a. Regular Council Meeting-Nov. 6, 1980 b. Informal Council Meeting-Nov. 13, 1980 5. APPROVAL AND/OR CORRECTION OF MINUTES: a. Regular Council Meeting-Oct. 16, 1980 6. CONSENT AGENDA: (PLANNING COMMISSION) 7. WATER DEPARTMENT: 8. SEWER DEPARTMENT: 9. FIRE DEPARTMENT: 10. POLICE DEPARTMENT: 11. STREET DEPARTMENT: 12. SANITATION DEPARTMENT: 13. PLANNING COMMISSION: 14. APPOINTMENTS: a. Minutes: Regular Meeting held on Nov. 10, 1980 (City Clerk Gerren) a. City Council Ord. #59-80: Setting forth uniform requirements/industrial pre- treatment program (Alderman Knight) b. Approval of purchase of land for sewer treatment site/off of Cloverdale Rd. (Alderman Knight) a. Discussion: Over-run: Drainage Project/ East of Loop Road: Projected cost: $20,000.00; Final Cost: $26,000.00 (Mayor Reid) b. Discussion: Redmond Rd. Extension Proj: Right-of-way (Mayor Reid) a. City Council Resolution #19-80: Wm. L. Chambers, serving out term of John Weaver; who has resigned (JACKSONVILLE HOUSING AUTHORITY APPOINTMENT: Term expiring on 3-17-1983 (Mayor Reid) CITY COUNCIL OF JACKSONVILLE, ARKANSAS 15. GENERAL: 16. ANNOUNCEMENTS: ADJOURNMENT: A G E N D A November 20, 1980 a. City Council Ord. #60-80: Adding precious metals to privilege tax schedule (Alderman Boyd) b. City Council Ord. #61-80: Regulates selling/ buying of precious metals (Alderman Boyd) c. Proposal: Experiment with gasoline additive (Alderman Knight) a. City Hall will be closed Thursday and Friday, November 27th and 28th for Thanksgiving Holidays (Mayor Reid) b. Informat~on Only: Planning Commissioners to serve on Stree t-Engineering Committee with council members: Thomas Wagnon .1.and Frank Betts (City Clerk Gerren) c. Revenue Sharing Proposed Use Hearing: 6:30P.M., Thursday, Nov. 20, 1980: City Hall Municipal Building (Mayor Reid) d. Appraisal report available at City Hall for 80 acres on E. Graham Rd. (Mayor Reid) r CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 20, 1980 REGULAR CITY COUNCIL MEETING -COURT ROOM -POLICE & COURTS BLDG. WEST MAIN STREET -JACKSONVILLE, ARKANSAS TIME: 7:30 P.M. -9:26 P.M. MAYOR JAMES G. REID PRESIDING CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE TO THE FLAG: The Cl ty Council of the City of Jacksonv1lle, Arkansas, met in Regular Session on Thursday, November 20, 1980, at the regular meeting place of the council. Mayor Reid called the meeting to order followed by Alderman Lawson .delivering the Invocation. The standing audience then participated in the "Pledge of Allegiance." ROLL CAL L /ATTENDANCE RECORD: The Ci t y Cler k call ed the ROLL: Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson were present. PRESENT: 10. ABSENT: 0. Others in attendance: Mayor Reid, City Clerk Gerren, City Attorney Groce, Bertha Tipton, Mayor's Secretary, Dick Morris, Jacksonville Wastewater Utility Manager, B. J. Boroughs, Chairman, Jacksonville Sewer Commission, Beck Tyer, representing Crist Engineers, Little Rock, plus several city depart- ment heads and citizens interested in council proceedings. QUORUM DECLARED. PRESENTATION OF MINUTES: Mayor Reid next presented the Minutes of Regular City Council Meet- ing, November 6, 1980 and Informal City Council Meeting, November 13, 1980 as forwarded with Agenda packet. He asked the membership please study them for later action. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Hug h e s moved , s econd ed by Alderman Knight, to approve the Minutes of Regular City Council Meeting held on October 16, 1980. At this time, Alderman Wilson asked that the discussion held at aforementioned Regular Session concerning rezoning of acreage in Stonewall Subdivision be added to said Minutes; this under the head- ing of PLANNING COMMISSION. Motion on the table was approved by voice vote, as amended. MOTION CARRIED. CONSENT AGENDA: Alderman Hughes moved, seconded by Alderman Wilson, to accept and file the Minutes of a Regular Planning Commission Meeting held on November 10, 1980. Approved by voice vote. MOTION CARRIED. WATER DEPARTMENT: SEWER DEPARTMENT: ORDINANCE NUMBER 620: (City Council Ord. #59-80) "AN ORDI NAN CE SETT I NG FORTH UN IFORM REQ UIREMENT S FOR DIRECT AND IN- DIRECT CONTRIBUTORS INTO THE WASTEWATER AND TREATMENT SYSTEM FOR THE CITY OF JACKSONVILLE AND FOR OTHER PURPOSES" was introduced. Alderman Knight moved, seconded by Alderman Wilson; that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Al- dermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by an employee of the Jacksonville Wastewater Utility as provided by a tape recording. 00001 PAGE TWO CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 20, 1980 Alderman Abdin moved, seconded by Alderman Knight, that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Flet- cher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Fletcher moved, seconded by Alderman Abdin, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wil- son, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Where- upon, Bertha Tipton, Mayor's Secretary, read the Ordinance for SECOND TIME. Alderman Fletcher moved, seconded by Alderman Knight, to further sus- pend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Or- dinance for THIRD AND FINAL TIME. Alderman Abdin moved, seconded by Alderman Knight, that Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Alder- men: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 6 2 0 THIS 20TH DAY OF NOVEMBER, 1980. (EMERGENCY CLAUSE NOT AFFIXED. ORDINANCE EFFECTIVE THE 20TH DAY OF DECEMBER, 1980) The council next addressed the purchase of land as presented by the Jacksonville Sewer Commissillon through sponsorship of Alderman Knight. Said land for a sewer treatment site/off of Cloverdale Road. Mr. B. J. Boroughs, Chairman of Jacksonville Sewer Commission, was present and explained the negotiation process involving said commission and seller of property. (FOR THE OFFER AND ACCEPTANCE DOCUMENT, AS FOR- WARDED WITH AGENDA PACKET, PLEASE SEE EXHIBIT A, 11-20-1980 ATTACHED TO MINUTES}, In discussion period, Mr. Boroughs stated said Offer is contingent on the council's approval. And the Offer would be good until 12-31-80. If said Offer not approved, then he stated the Sewer Commission would have to renegotiate. Mr. Beck Tyer, Crist Eng., rep., discussed with the council the acreage required in order to build a regional plant. Alderman Boyd said that she felt the Sewer Commission had approved this Offer and Acceptance and she believed the city needed to support the Sewer Commission in this regard. Mayor Reid reported that the people that add on to the new plant will have to pay their fair share of facility. Alderman Wilson moved, seconded by Alderman Boyd, to approve pur- chase of the land for the Sewer Department. ROLL CALL and the follow- ing voted aye, Aldermen: Knight, Hughes, Wilson, Boyd, Fletcher, Ab- din, Keaton and Williamson. Aldermen: Lawson and Brooks voted nay. 00002 PAGE THREE CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 20, 1980 Motion received 8 affirmative votes and 2 negative votes. MOTION CARRIED. FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: C1ty Engineer Owens approached membership with the following report * covering costs incurred for East Jacksonville drainage project: (1) Dragline Payment $ 18,005.88 ( 2) Dozer Payment $ 5,250.00 ( 3) Surveying $ 1,326.33* (4) Clearing $ 1,100.00 TOTAL TO DATE ..•....•.. $ 25,682.21 *INCLUDES PREPARING PLANS AND SPECIFICATIONS/SETTING STAKES WHILE JOB WAS BEING DONE -AS REPORTED BY CITY ENGINEER OWENS AT MEETING City Engineer Owens stated during his presentation and distribution of above referenced chart that he had told the membership previously that he might have to come back to them if the city had an over~run for approved job, so stated. He reported the over-run amounted to $5,682.21. City Eng. Owens referred to notation typed on the bottom of above referenced documentation that stated: "Apparent low bid that was rejected by City Council Sept. 4thi 1980: $55,400 + Engineering & Surveying $1,500=$56,900" He then reported to the membership the whole job, if contracted out, would have come to $56,900 versus $25,682.21 spent. Alderman Abdin moved, seconded by Alderman Boyd, to go ahead and pay the over~run. Approved by voice vote. MOTION CARRIED. (NOTE: OVER~RUN AMOUNT APPROVED-$5,682.21 TO BE PAID FOR OUT OF STREET FUND), City Engineer Owens next distributed a letter, copy of which was given to entire membership, dated November 18, 1980, addressed to Mayor Reid from Arkansas State Highway Department. Said letter covered, in part, the proceeding by the city of right-of-way acquisition on Job #60108, Redmond Road Extension (Jacksonville) project. (City's share of right-of-way cost amounting to $83,500 to be made payable to the Ark. State Highway & Transportation Dept.) It aillso said if the city desired to go ahead with right-of-way acquisition, then aforementioned check be made payable to aforementioned entity. After discussion, Alderman Lawson moved, seconded by Alderman Wilson, to proceed with right-of-way acquisition for $83,500. City Eng. Owens recommended the city go ahead with acquisition process. Approved by voice vote. MOTION CARRIED. (FUNDING: STREET FUND/REDMOND RD PROJ) (Mr. Kelley, Finance Director, was recognized by Mayor Reid. Mr. Kelley said the City Council could not do anything in the way of any new commitment until February of next year). *COUNCIL APPROVED $20,000.00 AMOUNT ON SEPTEMBER 18, 1980 FOR PROJECT 00003 PAGE FOUR SANITATION DEPARTMENT: PARKS & RECREATION DEPARTMENT: PLANNING COMMISSION: APPOINTMENTS: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 20, 1980 Al derman Keaton stated he had no objection to appointment of Mr. William L. Chambers to the Jacksonville Housing Authority. He then stated he thought the City Council should have some sort of a report from the Housing Authority on a scheduled basis. In discussion, the membership agreed that quarterly report would be sufficient PLUS they agreed to a report being submitted if the Housing Authority entertained special/active project(s). Alderman Keaton moved, seconded by Alderman Boyd, to approve the appointment, so stated. Mayor Reid ruled the aforementioned action to be construed as: Alderman Keaton moved, seconded by Alderman Boyd, to read Resolution No. 267-80 -City Council Resol- ution #19-80. Approved by voice vote. MOTION CARRIED. RESOLUTION NUMBER 267-80: (City Council Resolution #19-80) "RE S OL UT ION APPROVING AND CO NFI RMING APPOINTMEN T OF COMM I SSIONER OF THE JACKSONVILLE HOUSING AUTHORITY, JACKSONVILLE, ARKANSAS, (APPOINTMENT OF WILLIAM L. CHAMBERS SUCCEEDING JOHN WEAVER/TERM EXPIRING ON MARCH 17, 1983" was introduced. Bertha Tipton, Mayor's Secretary, read Resolution in its entirety. Alderman Abdin moved, seconded by Alderman .Knight, to approve Resolution. Approved by voice vote. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 2 6 7 - 8 0 THIS 20TH DAY OF NOVEMBER, 1980. GENERAL: ORDINAN CE NUMBER 621: (City Council Ord. #60-80) "AN ORDTNAN CE ADDING PRECIOU S META LS DEALERS TO THE JACKSONVILLE PRIVILEGE TAX SCHEDULE AND AMENDING CHAPTER 5.04 OF THE MUNI- CIPAL CODE OF JACKSONVILLE, ARKANSAS, BY AMENDING SECTION 5.04.100, AND FOR OTHER PURPOSES" was introduced. ($100.00 per day or $300.00 for one year at the option of the purchaser) Alderman Boyd moved, seconded by Alderman Knight, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Flet- cher, Abdin, Keaton and Williamson. Motion received 10 affirm- ative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Bertha Tipton, Mayor's Secretary. Alderman Boyd moved, seconded by Alderman Williamson, that Or- dinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Knight, Hughes, Wilson, Boyd, Fletcher, Keaton and Williamson. Alderman Lawson and Brooks voted nay. Alderman Abdin abstained. Motion received 7 affirmative votes, 2 negative votes and 1 abstention. MOTION CARRIED. ORII!INANCE ACCEPTED ON FIRST READING. ooon4 f PAGE FIVE CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 20, 1980 Alderman Fletcher moved, seconded by Alderman Boyd, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Knight, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Aldermen: Lawson and Brooks voted nay. Motion received 8 affirmative votes and 2 neg- ative votes. MOTION CARRIED. Whereuponr Bertha Tipton, Mayor's Secretary, read the Ordinance for SECOND TIME. Alderman Fletcher moved, seconded by Alderman Boyd, to further sus- pend the rules nad place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Knight, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Aldermen: Lawson and Brooks voted nay. Motion received 8 affirmative votes and 2 negative votes. MOTION CARRIED. Whereupon. Bertha Tipton, Mayor's Secretary, read the Ordinance for THIRD AND FINAL TIME. Alderman Fletcher moved, seconded by Alderman Williamson, that Or- dinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Knight, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Aldermen: Lawson and Brooks voted nay. Mo- tion received 8 affirmative votes and 2 negative votes. MOTION CARRIED. Alderman Fletcher moved, seconded by Alderman Boyd, that the EMER- GENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Wilson, Boyd, Fletcher, Keaton and William- son. Aldermen: Knight, Lawson, Brooks, Hughes and Abdin voted nay. Motion received 5 affirmative votes and 5 negative votes. Tie vote declared by City Clerk. Mayor ruled MOT!ON FAILED because of the lack of 2/3rds majority of council requiring 7 affirmative votes. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 6 2 1 THIS 20TH DAY OF NOVEMBER, 1980. (EMERGENCY CLAUSE NOT AFFIXED. ORDINANCE EFFECTIVE THE 20TH DAY OF DECEMBER, 1980) City Council Ord. #61-80: "AN ORDINANCE REGULATING PRECIOUS METALS DEALERS WITHIN THE CITY OF JACKSONVILLE, ARKANSAS, ADDING CHAPTER 9.32 TO THE MUNICIPAL CODE OF JACKSONVILLE, AND FOR OTHER PURPOSES" was not introduced. Sponsor, Alderman Boyd, withdrew document for consideration. Alderman Knight next introduced Mr, Wadley at this time to explain possible use of his "Mix-I-Go" fuel additive product. She said the city needed to see what it could do to find ways to conserve on fuel. Mr. Wadley then proceeded to go through a process of discussion with membership, including questions and answers and a chart, the latter of which pointed out four (4) basic components of said mixture. Alderman-Elect James Durham expressed a desire during the presenta- tion to become a part of any experiment the City Council might want to try in this regard. Mr. Wadley agreed with this thought and said he would like for Mr. Durham to be a part of proposed experiment. Mr. Wadley stated the City of Searcy and the Arkansas State High- way Dept. had utilized said product. General consensus of opinion reached was that the City Council would like to have varied and sun- dry letters of recommendation/approval/test results, etc., to be provided the city by Mr. Wadley. 000()5 PAGE SIX CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 20, 1980 Mayor Reid finalized conversation/presentation by stating said letters, if available, would be presented at the next council meeting. NON-AGENDA-ANNOUNCEMENT: SETTING OF BUDGET HEARING: Mayor Reid and membership decided to have a Budget Hearing to discuss 1981 Budget as follows: December 1, 1980, Monday eve- ning, 6:30P.M., at the City Hall Municipal Building. ANNOUNCEMENT: Mayor Reid referred to published Agenda under ANNOUNCEMENTS category, Item 16 d. "Appraisal report available at City Hall for 80 acres on E. Graham Road." NON-AGENDA-ANNOUNCEMENT: MAP OF DITCHES -CITY OF JACKSONVILLE: Mayor Reid announced that there has been placed at City Hall a map showing all the city ditches that have been cleaned during the past summer. NON-AGENDA: DISCUSSION/PRESENTATION OF ESTIMATED COST SHEET/PER- SONNEL DIRECTOR POSITION: Alderman Knight presented a list of estimated costs related to the hiring of a Personnel Director. Said list outlined a total estimated cost would be $16,872. (Notation typed on bottom of said report signed by Finance Director Kelley stated, "This list of costs would probably be very conservative." Alderman Knight requested the membership t).o "jus-t look at it, please." NON-AGENDA: REQUEST CITY ENG OWENS TO INVESTIGATE CAUTION LIGHT AT VANDENBERG INTERSECT I ON /MAR SHALL ROAD-MAIN INTER SE CTION: Al derman Fletche r reques t e d above ac ti on be done by Ci ty Eng. Mr. Owens said he would comply and investigate said lisht(s). NON-AGENDA: DISCUSSION/RECENT ACCIDENT INVOLVING CITY FIRE DEPT. EMERGENCY TRUCK AND PRIVATE VEHICLE /VANDENBER G I NTERSE CTIO N : Fi re Chi e f Wilbur Smar t was as ked ab out a bove r ef erenc ed accident. After he had concluded with his report, Mayor Reid reported that according to his understanding of the situation that both were at fault and it looked like the city would have to repair the fire truck and the lady's vehicle. The City Attorney said he would have to check out what happened as his report was somewhat different than what Mayor Reid's had shown. ADJOURNMENT: Alderman Fletcher moved, seconded by Alderman Boyd, to adjourn. Approved by voice vote. MOTION CARRIED. Respectfully submitted, / Mrs. Nanc y Jane James G. Re1d, Mayor CITY OF J ACKSO NVI LLE, CITY OF JACKSONVILLE, ARKANSAS Attachment: Exhibit A -Offer and Acceptance/Copy/Land for new sewer treatment facility 0000.6 PAGE SEVEN CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 20, 1980 ANNOUNCEMENTS AS PUBLISHED ON NOVEMBER 20, 1980 AGENDA: (1) CITY HALL WILL BE CLOSED THURSDAY AND FRIDAY, NOVEMBER 27TH AND 28TH FOR THE THANKSGIVING HOLIDAYS (MAYOR REID) (2) INFORMATION ONLY:' PLANNING COMMISSIONERS TO SERVE ON STREET- ENGINEERING COMM I TTEE WITH COUNCIL MEMBERS: THOMAS WAGNON AND FRANK BETTS (CITY CLERK GERREN) (3) REVENUE SHARING PROPOSED USE HEARING: 6:30P.M., THURSDAY, NOVEMBER 20, 1980: CITY HALL MUNICIPAL BUILDING (MAYOR REID) ' (4) APPRAISAL REPORT AVAILABLE AT CITY HALL FOR 80 ACRES ON E. GRAHAM ROAD (MAYOR REID) EXHIBIT A . . . . COPY .... OFFER AND ACCEPTANCE .... COPY .... The Jacksonville Sewer Commission offers to purchase, subject to the terms set forth herein, the property described as follows: All that part of Section 36, Township 3 North, Range 11 West and all that pa~t of :section 31, Township 3 North, Range 10 west, North and East of Cloverdale Road, North and East of a certain farm road running from Cloverdale Road to the Missouri-Pacific Railroad South and East of the Missouri-Pacific Railroad, and South and West of Bayou Meto, now owned by P. w. Dupree, Jr. and the Es- tate of c. S. Dupree, deceased, containing 90 acres, more or less; LESS AND EXCEPT 5 acres, more or less in the Southwest portion thereof between Cloverdale Road and a line 140 feet distant from Cloverdale Road and parallel to it and LESS AND EXCEPT the existing roadway on the Southwest side thereof 30 feet wide. Together with an easement or right of · way in favor of the Jacksonville Sewer Commission over and across the existing road on the Southwest side thereof for the pur- pose of ingress and egress only from Cloverdale Road to the Missouri-Pacific Railroad. The Jacksonville Sewer Commission agrees to pay for the property the sum of $1,000.00 per acre for all that portion of the property below 245 MSL, and the sum of $4,000.00 per acre for all that portion of the property above 245 MSL. PAGE EIGHT CITY OF JACKSONVILLE, ARKANSAS ;R,EGUl-JAR CITY COUNCIL MEETING NOVEM13ER 20, 1980 This offer is contingent upon approval by the Environmental Protection Agency of Step I of the application of the Jacksonville Sewer Commission for funding, but no later than April 1, 1981. In the event that such approval is not given by the Environmental Protection Agency by April 1, 1981, then this Offer shall become null and void. Evidence of good title shall be furnished by Seller either in the form of an abstract showing merchantable title satisfactory to Buyer's attorney, or by a policy of title insurance furnished by Seller, at the option and expense of Seller. Conveyance shall be by general Warranty Deed, subject to re- corded restrictions and easements, if any. Seller shall pay all general taxes for the calendar year 1980, and a pro rata part to the closing date for 1981, together with all special assessments due or accrued to the closing date. Upon acceptance, the property shall be surveyed by Buyer at its expense to determine the exact amount of acreage above and be- low 245 MSL, which determination will fix the final purchase price. Such survey shall be completed no later than December 31, 1980. This Offer shall also be subject to approval by the City Council of the City of Jacksonville no later than December 31, 1980, and foundation studies sufficient to meet Buyer's requirements which shall be accomplished by December 31, 1980. Buyer agrees to provide screening in the form of trees or shrubbery between the Southwest (5) acres fronting on Cloverdale Road and the Sewer Plant Site, prior to operation and maintenance of the Sewer Plant proposed to be constructed. The parties shall construct a gate at the roadway from Cloverdale Road to the Rail- I I oooos PAGE NINE CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING NOVEMBER 20, 1980 road and cooperate with each other in preventing trespassers from going upon the remainder of Seller's property. The terms of this agreement shall survive closing of this transaction, which shall occur within 30 days after April 1, 1981. Buyer herewith tenders its check in the amount of $10,000.00 as earnest money which shall apply on the purchase price if this Offer is accepted; otherwise, it shall be returned to Buyer. Should the Buyer fail to carry out this agreement in accordance with its terms, the earnest money may be forfeited as liquidated damages in favor of the Seller at Seller's option; however, such option shall not preclude Seller from asserting any other rights Seller may have as a result of this contract. The parties acknowledge that Tommy Dupree presently holds an option to purchase the property from P. W. Dupree, Jr., individually and as Executor and Trustee of the Estate of c. S. Dupree, deceased, and he agrees to exercise such option if this offer is accepted. A fully executed copy of such Option Agreement is attached and in- corporated herein by reference. This Offer is binding upon Buyer if accepted within five (5) days. JACKSONVILLE SEWER COMMISSION, BUYER BY: {S) Signature affixed B. J. BOROUGHS, CHAIRMAN THIS OFFER ACCEPTED THIS 11-13 1 1980. -------,(D~a~t-e--a'f~f~l~·x-e-,d') ________ __ (S) Signature affixed TOMMY DUPREE, S ELLER END OF EXHIBIT A NOV. 20 I 1980 END OF MIN'U'l'E ~, NOV. 20, 1980 OOOn.9 CITY COUNCIL OF JACKSONVILLE, ARKANSAS A G E N D A REGULAR CITY COUNCIL MEETING December 4, 1980 l. INVOCATION: 2. PLEDGE OF ALLEGIANCE TO THE FLAG: 3 . ROLL CALL: 4. PRESENTATION OF MINUTES: a. Regular Council Meeting-Nov. 20, 1980 5. APPROVAL AND/OR CORRECTION OF MINUTES: a. Regular Council Meeting-Nov. 6, 1980 b. Informal Council Meeting-Nov. 13, 1980 6. CONSENT AGENDA: (FIRE DEPT) (ANIMAL CONTROL DEPT) 7. WATER DEPARTMENT: 8. SEWER DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & RECREATION DEPT: 12. SANITATION DEPT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: a. Monthly Report (Chief Smart) b. Monthly Report (City Insp. New) a. There are 3 openings on Planning Comm., terms are expiring on 12-31-1980 and there is one opening on Parks & Rec. Comm. because of Marshall Smith's resignation/term expires on 5-9-1984. RECOMMENDATIONS TO FILL THESE APPOINT- MENTS WILL BE ON THE NEXT AGENDA. IF YOU HAVE ANY INPUT, PLEASE LET ME KNOW PRIOR TO THAT TIME. (Mayor Reid) (NOTE: MEETING ADJOURNED TO GO INTO BUDGET SESSION) I CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 4, 1980 REGULAR CITY COUNCIL MEETING ~ COURT ROOM ,.... POLICE & COURTS BLDG. WEST MAIN STREET -JACKSONVILLE, ARKANSAS TIME: 7:45 P.M. -8:20 P.M. (BUDGET SESSION CONVENED AT 8:30 P.M. -ADJOURNED AT 9:15 P.M.) MAYOR JAMES G. REID PRESIDING CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE TO THE FLAG: The City Council of the City of Jacksonville, Arkansas, met in Reg- ular Session on Thursday, December 4, 1980, at the regular meeting place of the council. Mayor Reid called the meeting to order followed by Alderman Lawson delivering the Invocation. The standing audience then participated in the "Pledge of Allegiance." ROLL CALL/A TTENDANCE RECORD: Th e C i ty Clerk call ed t h e ROLL: Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson were present. PRESENT: 10. ABSENT: 0. Others in attendance: Mayor Reid, City Clerk Gerren, City Attorney Groce, Bertha Tipton, Mayor's Sec- retary, department heads and citizens interested in proceedings. QUORUM DECLARED. PRESENTATION OF MINUTES: Mayor Reid presented the Minutes of Regular City Council Meeting held on November 20, 1980 for study and later action.at next regular meeting. APPROVAL AND /OR CORRECTION OF MINUTES: Alderman Hughes moved , seconded b y Alderman Wilson, to approve the Minutes of Regular City Council Meeting held on November 6, 1980 and Informal Council Meeting of November 13, 1980. Approved by unanimous voice vote. MOTION CARRIED. CONSENT AGENDA: M&yor Re1d pre sented the items listed on CONSENT AGENDA: Alderman Hughes moved, seconded by Alderman Abdin, to accept and file the monthly report submitted by Fire Chief Smart for his department covering month of November, 1980. Said report reflected the depart- ment r esponded to a total of 29 alarms during the month with an es- timated fire loss of $12,250.00. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Hughes moved, seconded by Alderman Abdin, to accept and file the monthly report submitted by City Inspector New covering the Animal Control Department for November, 1980. Said report listed disposition of all animals with $788.00 being received. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Abdin, Keaton and Williamson. Motion received 10 affirmative votes and 0 negative votes. MOTION CARRIED. NON-AGENDA: PRESENTATION OF AWARD: PULASKI COUNTY R.E.A.C.T. TO P.D. Mayor Re id 1ntroduced Mr. Kenneth England represent1ng above ref- erenced organization. Mr. England reported the Jacksonville Police Department has always provided whatever they needed in their community efforts to provide their services quickly and efficiently whenever the need arises. Whereupon, Chief Shepherd was presented with plaque recognizing the support of Jacksonville Police Department in their endeavors. PAGE TWO CITY OF JACKSONVILLE, A~KANSAS REGULAR CJr~ COUNC~~ MEET~NG DECEMBER 4, 1980 WATER DEPARTMENT: SEWER DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: PARKS & RECREATION DEPT: SANITATION DEPARTMENT: NON-AGENDA: PROPOSAL TO PROVIDE SANITATION SERVICE: Mayor Reid introduced Mr. Glenn Stroer, District Manager, represent- ing B.F.I. (i.e., Browning-Ferris Industries) located at 2929 North First Street, Jacksonville, Arkansas: Mr. Stroer stated he would like to have the city consider using an outside contractor for waste removal for residential customers and his company would be happy to submit a bid for said service. Membership next questioned Mr. Stroer on cost of service and rate structure. Unable to pro- vide adequate information in this regard, Mr. Stroer reported he would abide by the ruling of the membership to come back at a later date with cost figures outlining services to be provided. NON-AGENDA: ACCOUNTING PROCEDURES COMPLIANCE: HUD CDBG GRANT/SMALL CITIES PROGRAM FOR SUNNYSIDE REHAB PROGRAM: COMM.' DEVELOPMENT DEPT. Alderman Wilson requested the membership consider some proposed changes in "Policies Document for Housing Rehabilitation Program" presently being handled through the Community Development Program. Whereupon, Alderman Wilson moved, seconded by Alderman Williamson, to add said item to the Agenda dealing with CDBG Program. Approved by unanimous voice vote. MOTION CARRIED. Mr. Don Tripp, West-Tripp & Associates, Jacksonville, Arkansas, presented three (3) aforementioned changes and distributed a copy of a letter from Kellar and Kellar, CPA, Jacksonville, Arkansas, dated December 4, 1980. Said letter suggested, in their professional opinion, that the system should generate adequate records for the preparation of financial statements and to provide documentation for compliance with HUD grant requirements. After receiving an update on grant rehab program development, Al- derman Abdin moved, seconded by Alderman Hughes, to adopt the three (3) changes Mr. Don Tripp proposed. Approved by unanimous v oice vote. MOTION CARRIED. (NOTE: See Exhibit A for accepted revisions) City Atty. Groce next questioned Comm. Dev. Director Lee on where the city's usual competitive bidding practices play into the CDBG rehabilitation program on grants to homeowners. Mr. Lee reported state statutes do not apply in said grant program because qf the administrative guidelines that have to be followed for these loans/ grants to citizens involved in grant program. Alderman Abdin asked what the status was on the proposed ditch in/for Cherry-Laurel Street area. Comm. Dev. Director Lee and the City Engineer updated council in this regard. In discussion, it was revealed Mr. Virgil Delaney, owner of property where ditch is to be placed, had been made aware of engineering design for cutting of the ditch and Mr. Delaney was not in favor of placement. City Eng. Owens stated there is no other route to follow but the route proposed by the engineers and he recommended the city continue *local branch on~y PAGE THREE CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 4, 1980 with engineer's design as proposed and if the city has to con- demn said property, then go ahead and condemn it. Mr. Lee fur- ther reported to the membership that the federal guidelines have been adhered to insofar as notifying the property owner (Mr. Delaney) of the intent to purchase. The consensus reached was to follow pressnt course ~f action, in that the appraisal of said property has to be accomplished first, then as soon as Mr. Delaney is made an offer, the land can then be condemned if offer is re- fused at that time. Alderman Wilson requested that a ~ist of all checks written on aforementioned grant program be presented to the council on a month- ly basis. Mayor then announced annual Chamber banquet -12/11/1980. PLANNING COMMISSION: GENERAL: APPOINTMENTS: Mayor Reid announced there are three (3) openings on the Planning Commission and one (l) on the Parks & Recreation Commission. He stated if the membership would like to present some input to his office in regard to these appointments between the present time and the cut-off time for next council agenda, he would be obliged. NON-AGENDA: DISCUSSION/FUE L ADDITIVE PROPOSAL ("MIX-I-GO" PRODUCT) Ald erman Knight i n trodu c e d abov e r ef erenced f J...rm 's representa tive, Mr. Wa&ley, and referred to last council meeting's presentation covering proposed usage of this product by the city's fleet. Mr. Wadley then presented thirty (30) letters from users of his prod- uct endorsing same. Mayor Reid stated the letters would be re- produced and distributed to membership. ANNOUNCEMENTS: ADJOURNMENT: Ald erman Ab din moved, seconded by Alderman Wilson, to adjourn. Approved by unanimous voice vote. MOTION CARRIED. (BUDGET SESSION FOLLOWED) Respectfully submitted, !!k.·ll~7an)f:::r en~r k CITY OF JACKSNVILLE,ARKANSAS att/Exhibit A (12-04-1980) ACCEPTED CHANGES IN "POLICIES DOCUMENT FOR HOUSING REHABILITATION PROGRAM"/COMMUNITY DEVELOPMENT PROGRAM. (COPY OF APPROVED CHANGES PLACED IN :POLICIES DOCUMENT FILED IN CITY CLER.K ~s OFFICE) PAGE FOUR CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 4, 1980 ACCEPTED CHANGES BY THE JACKSONVILLE CITY COUNCIL AT ABOVE REFERENCED MEETING: "POLICIES DOCUMENT FOR HOUSING REHABILITATION PROGRAM" ACCEPTED CHANGE NO. 1: Page 9, Para. C. 2. now states: If the property is transferred by sale or the recipient otherwise ceases to occupy the property as his/her legal residence repayment of the grant shall be due and payable immediately. At the end of each y ear, the rep ayment amount shall :be 'r educ ed fuy twenty percent (20 %) o f the t otal amount o f th e rehabil i t a tion g rant un til a zero ba lance is obta ine d at th e e nd of five (5) years f rom the date o f the mortg a g e and pr omisso r y no t e fi ling . A monthly prorata reduct1 on 1 s permiss i ble. The underlined sentence shall be omitted and the following sentence be inserted: At the end of each year, the repayment amount shall be reduced by thirty-three and one-third percent (33 1/3 percent) of the total amount of the rehabilitation grant until a zero balance is obtained at the end of three (3) years from the date of the mortgage and promissory note filing. Page 10, Para. 3. new states: The City, or such agency as they may designate, will file a release of mortgage upon receipt of payment or at the conclusion of the fift h year of occupancy by the re- cipient, his/her s urv i v ing spouse, and/or lineal heirs. The underlined word be omitted and replaced by word third ACCEPTED CHANGE NO. 2: Page 15, Para. C. 2. now reads: The contractor will be required to meet an Assurity of Performance requirement relative to : :each rehabilitation contract. Any or all of the funds held by or on de- posit to the Community Development Department may be re- moved to pay for correction of defects within the warrant period and/or to prevent any Materialman's or Mechanic's liens against any property owner who has had a contract with the contractor's firm. The paragraph shall be omitted and replaced with the following: (continued on next page) EXHIBIT A 12-04-1980 PAGE FIVE CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 4, 1980 2. Contractor will be required to meet one of the Assurity of Performance requirements, (1) 100% Performance Bond, (2) $1500.00 Certificate Deposit per unit, (3) 100% Final Payment with no interim payments. The contractor will be required to meet an Assurity of Performance require- ment relative to each rehabilitation contract. Any or all of the funds held by or on deposit to the Community Development Department may be removed to pay for correction of defects within the warrant period and/or to prevent any Materialman's or Mechanic's liens against any prop- erty owner who has had a contract with the contractor's firm. ACCEPTED CHANGE NO. 3. Page 17, Para. D now reads: Sealed bids from reputable contractors shall be taken and read aloud in public at a designated time and place. The only exc ep tion to the bidding procedure is that the Commun i t y Develop me nt De pa rtment may nego tia te contracts f or th e f irst s 1 x rehab 1 l 1 t at ion contracts award ed. The Community Development Staff shall prepare a written cost estimate for each rehabilitation contract. The award of contracts shall be made to the lowest and best bidder, providing he has met all contractor•s qualifications and furthermore providing that the contract costs shall not exceed by more than 10% the written estimate prepared by the Community Development staff. In such cases where the lowest and best bid exceeds by more than 10% the written es t1ro ate , a ll b i ds shall be rejected and the project shall be readvertised. Once the contract has been entered into, it is subject to change only by official Change Order approved by the Community Development staff. Furthermore, change orders may be added only in such cases as it may be determined that the work to be performed is necessary to meet the minimum property rehabilitation standards. Due to the nature of rehabilitation work, it is anticipated that change orders will not be uncommon. Therefore, each contract bid document will require an amount to be class- ified as the ''Change Order Contingency~'' This amount shall be either $400 or 10% of the total specified bid amount, whichever is greater. In the event of the ex- ecution of a change order, the Community Development De- partment can pay for additional required items, provided that the additional amount does not exceed the maximum grant amount of $8,000. If the "Change Order Contingency" amount will cause the total contract price to be in ex- cess of the maximum grant, then the homeowner will be re- quired to place in escrow the additional amount required prior to execution of the contract. The changes are underlined and the paragraph witfu changes will read as follows: (Continued) PAGE SIX CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 4, 1980 D. Bidding and Contracts Seal e d bid s or nego t iated prices from reputable contractors shall be taken and read aloud in public at a designated time and place. The Community Development Staff shall prepare a written cost estimate for each rehabilitation contract. The award of contracts shall be made to the contractor providing he has met all contractor's qual- ifications and furthermore providing that the contract costs shall not exceed by ore than 10% the written es- timate prepared by the Community Development staff. In such cases where the proposal exceeds by more than 10% the written estimate, all proposals shall be re- jected and the project shall be readvertised. Once the contract has been entered into, it is subject to change only by official Change Order approved by the Community Development Staff. Furthermore, change orders may be added only in such cases as it may be determined that the work to be performed is necessary to meet the minimum property rehabilitation standards. Due to the nature of rehabilitation work, it is anticipated that change orders will not be uncommon. Therefore, each contract document will require an amount to be class- ified as the "Change Order Contingency." This amount shall be either $400 or 10% of the total specific con- tract amount, whichever is greater. In the event of the execution of a change order, the Community Depart- ment can pay for additional required items, provided that the additional amount does not exceed the max- imum grant amount of $8,000. If the "Change Order Con- tingency" amount will cause the total contract price to be in excess of the maximum grant, then the homeowner will be required to place in escrow the additional amount required to execution of the contract. END OF EXHIBIT A 12-04-1980 r CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCJL MEETING DECEMBER 18, 1980 REGULAR CITY COUNCIL MEETING -COURT ROOM WEST MAIN STREET ... JACKSONVILLE, ARKANSAS (BUDGET SESSION FOLLOWED REGULAR MEETING) MAYOR JAMES G. REID PRESIDING -POLICE & COURTS BLDG. TIME: 7:30 P.M. -8:11P.M. CALL TO ORDER: INVOCATION: PLEDGE OF ALLEGIANCE TO THE FLAG: The C1ty Counc1l of the C1ty of Jacksonville, Arkansas, met in Reg- ular Session on Thursday, December 18, 1980, at the regular meeting place of the council. Mayor Reid called the meeting to o:i:rder follow- ed by Alderman Fletcher delivering the Invocation. The standing audience then participated in the "Pledge of Allegiance." ROLL CALL/ATTENDANCE RECORD: The C1ty Clerk called the ROLL: Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Keaton and Williamson were present. Alderman Abdin was absent on ROLL CALL. He arrived later to attend budget proceedings. PRESENT: 9. ABSENT: 1. QUORUM DE- CLARED. Others in attendance: Mayor Reid; City Clerk Gerren; City Attorney Groce; Bertha Tipton, Mayor's Secretary; department heads and citizens interested in the proceedings. PRESENTATION OF MINUTES: Mayor Re ld presen ted the Minutes of Regular City Council Meeting conducted December 4, 1980 for study and later action. APPROVAL AND/OR CORRECTION OF MINUTES: Ald erma n Hughes mov e d , seconded by Alderman Wilson, to approve 'the Minutes of Regular City Council Meeting, November 20, 1980, as published. Approved by voice vote. MOTION CARRIED. CONSENT AGENDA: Alderman Hughes moved, seconded by Alderman Wilson, to accept and file the following two reports submitted by Police Chief Shepherd: (1) JACKSONVILLE POLICE DEPT: Addition for month of September, 1980 Monthly Report, reflecting Juvenile Section and Criminal In- vestigation Divn. Reports to be added to September, 1980 submi ssion. (2) JACKSONVILLE POLICE DEPT: October Monthly Report reflecting the Municipal Court had 1,336 cases heard during said month with a total of $38,780.61 being collected in fines, bond forfeitures, miscellaneous payments and ambulance fees. ROLL CALL and the following voted aye, Aldermen: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Hughes moved, seconded by Alderman Wilson, to accept and file the Street Supt. November, 1980 Monthly Report comprised of a daily work log. ROLL CALL and the fol;1owing voted aye, Alder- men: Knight, Lawson, Brooks, Hughes, Wilson, Boyd, Fletcher, Keaton and Williamson. Motion received 9 affirmative votes and 0 negative votes. MOTION CARRIED. PAGE TWO WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: PARKS & RECREA TION DEPARU1ENT: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNC!L MEETING DECEMBER 18, 1980 cm~UNITY DEVELOPMENT DEPARTMENT: RESOLUTION NUMBER 268-8 0: (Cl ty Council Res. #20-8 0) "RESOLUTION DECLARING J UST COMPENSATION F OR ACQUIRED RIGHT OF WAY ON SUNNYSIDE REVITALIZATION DRAINAGE PROJECT" was intro- duced. Alderman Fletcher moved, seconded by Alderman Boyd, to read Resolution. Approved by unanimous voice vote. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Resolution in its entirety. · Alderman Fletcher moved, seconded by Alderman Boyd, to approve and adopt Resolution. Approved by unanimous voice vote. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 268-80 THIS 18TH DAY OF DECEMBER, 1980. (See Exh1b1t A, 12-18-1980, for copy of a f orementioned d ocument as so directed in Resolution) Mayor Reid presented the following bid tabulation sheet: ONE BID RECEIVED: COMPUTER PROG RAM WORD PROCESSOR (1) The Offi ce Manager (TOM) Da ta 1 5 00 Word Processing Package Record Manager System (RMS) -BIDDER: CITY BUSINESS MACHINES UNIT PRICE: ~U~AL PHlCE : $3,605.00~ *includes tax Alderman Knight moved, seconded by Alderman Boyd, to accept aforementioned bid received by CITY BUSINESS MACHINES in the amount of $3,605.00. Approved by unanimous voice vote. MOTION CARRIED. (NOTE: FUNDING: CDBG SMALL CITIES HUD GRANT) NOTE: City Finance Director Kelley mentioned that the City Clerk and Mayor's Office could well make use of aforementioned word processing machine after Community Development Department is finished utilizing the program. PLANNING COMMISSION: Ma yor ReJd presented the Final Plat of Stonewall Subdivision, Phase IV-B consisting of 47 lots. During discussion period, City Eng. Owens reported no building permits would be issued in said phase until the streets have been installed and approved by the city. A Data Sheet prepared by City Clerk Gerren revealed the water lines, sewer lines and fire hydrants had been approved by their respective departments. Alderman li'7ilson moved, seconded by Alderman Williamson, to approve said plat, as presented. Approved by unanimous voice vote. MOTION CARRIED. PAGE THREE DEVIATION IN AGENDA.: CITY OF JACKSONVILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 18, 1980 Wlth counc~l approval Mayor Reid deviated from published Agenda in order to take up an item of business dealing with fuel additive. (SET TIME OF 8:00 PM HAD NOT YET ARRIVED FOR ADVERTISED PUBLIC HEARING) GENERAL: Topic: "Mix-I-Go" fuel additive/possibility of the city using same in city fleet. Mayor Reid reported his office had forwarded copies of 30 letters of recommendation on said product to each alderman. Ald. Knight suggested, and membership agreed, that the next time correspondence of aforementioned nature had to be distributed to council membership that the vendor pay for cost of reproduction. After discussion, Mayor Reid recommended the city forego further work on this aforementioned proposal and abandon same this date. No dissent was forthcoming from member- ship. Mayor Reid requested the membership approve his recommendation for declaring Friday, Dec. 26, 1980, as a holiday for city em- ploy~es. Whereupon, Alderman Knight moved, seconded by Alder- man Boyd, to approve Dec. 26th as a holiday for city employees. ROLL CALL and the following voted aye, Aldermen: Hughes, Boyd, Keaton and Williamson. Aldermen: Knight, Lawson, Brooks, Wilson and Fletcher voted nay. Motion received 4 affirmative votes and 5 negative votes. MOTION FAILED. In discussion, the council agreed to authorize the mayor to poll the city employees to let them decide if they preferred aforementioned holiday to be set IN LIEU of their birthday as presently allowed by ordinance. RESOLUTION NO. 269-80: (City Council Res. #21-80) 11 RESOLUTJ:ON DECLARING THE INTENT TO ESTAB LISH DRAINAGE PATTERNS IN JACK BAYOU TRIBUTARY #1 AND JACK BAYOU TRIBUTARY #lA" was introduced. Alderman Fletcher moved, seconded by Alderman Knight, to read Resolution No. 269-80. Approved by unanimous voice vote. MOTION CARRIED. Whereupon, Bertha Tipton, Mayor's Secretary, read the Resolution in its entirety. Alderman Fletcher moved, seconded by Alderman Wilson, to approve and adopt Resolution. Approved by unanimous voice vote. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 2 6 9 - 8 0 THIS 18TH DAY OF DECEMB ER, 1980. (See Exhib1t B, 12-18-80, for copy of Resolut1on, as · i SO directed in document) DEVIATION IN AGENDA: GENERAL: The time had arrived (8:00 P.M.) for an advertised public hearing to convene. Mayor Reid called Public Hearing to order and stated the proceedings dealt with proposed construction of a Catholic Church (St. Jude The Apostle) on McArthur Dr., City of Jacksonville, Arkansas. He then opened the meeting up for comment and/or dis- cussion. PAGE FOUR CITY OF JACKSO~NILLE, ARKANSAS REGULAR CITY COUNCIL MEETING DECEMBER 18, 1980 Mayor Reid explained legal ad had been placed in newspaper for fifteen (15) straight days per the guidelines in city code. At this time, City Eng. Owens reported he had been told by the fire chief that there is no fire protection in the area for the church and the city would require a fire hydrant be placed. Alderman Williamson noted that other churches had been built in the area and fire protection had not been provided. Mayor Reid then adjourned Public Hearing after no further comments, pro or con, were brought forth. APPOINTMENTS: Alderman Lawson moved, seconded by Alderman Boyd, that the follow- ing appointments be approved as presented by Mayor Reid: HOSPITAL COMMISSION: Dr. Les Anderson, chief of staff position. PLANNING COMMISSION: Wm. G. Howard, Jr., Mack McAlister and Bart Gray, Jr., terms expiring on 12-31-1983. PARKS & RECREATION COMMISSION: Linda Fielder, serving out unexpired term of Marshall Smith; ex- piring on 5-9-1984. BOARD OF ADJUSTMENT: Robt. Wetzel serving out Mack McAlister's term; expires 2-5-1981. Russell Gwatney, serving out Bart Gray, Jr., term; expires 2-5-1983. VO~CE VOTE WAS CALLED FOR BY MAYOR REID: Alderman Brooks abstained on HOSPITAL COMMISSION appointment and Alderman Knight voted nay on appointments, so stated. MOTION CARRIED BY VOICE VOTE. (NOTE: Some council members requested resumes of all appointees be provided by the mayor for future placements) ANNOUNCEMENTS: 1. SETTING OF ANOTHER DATE FOR REGULAR CITY COUNCIL MEETING SCHEDULED FOR JANUARY 1, 1981: Membership agreed to set the next regular city council meeting for the second Thursday eve- ninq in January, 1981, at 7:30 P.M., Police & Courts Building. 2. MAYOR REID ANNOUNCED SWEARING IN CEREMONY WOULD BE PERFORMED FOR NEWLY ELECTED PUBLIC OFFICIALS (CITY) ON NEW YEAR'S DAY, 9:00A.M., HOLIDAY INN. 3. TWO OPEN HOUSES FOR CHRISTMAS HOLIDAYS WERE ANNOUNCED BY MAYOR REID; ONE AT HIS HOME AND ONE AT CITY HALL. 4. CITY HALL WILL BE CLOSED ON DEC. 25, 1980 AND JANUARY 1, 1981, FOR HOLIDAYS AS LISTED ON PUBLISHED AGENDA. ADJOURNMENT: The meet~ng adjourned with consent of all present at 8:11p.m., with a break taken and budget hearing convening at 8:17 p.m. (Ald. Abdin arrived at this time to attend budget hearing) Respectfully submitted, ?J1M.1/~ ~ ~ ~--rttff-~ Mrs. Nancy Jane Gerren, City C l~a m e s G ~~tt'iaor CITY OF JACKSONVILLE, ARKANSAS CITY OF JACKSONVILLE, ARKANSAS attachments: Exhibit A and Exhibit B l J COPY COPY 12-18-1980 EXHIBIT A COPY RESOLUTION #268-80 COPY COPY RESOLUTION DECLARING JUST COMPENSATION FOR ACQUIRED RIGHT OF WAY ON SUNNYSIDE REVITALIZATION DRAINAGE PROJECT WHEREAS, the City of Jacksonville is undertaking the Sunnyside Revitalization Drainage Project with Federal financial assistance from the Department of Housing and Urban Development~ and WHEREAS, the Department of Housing and Urban Development re- quires the local ruling body to ascertain just compensation for all "right of way" acquisitions for Drainage Project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF JACKSONVILLE, ARKANSAS: 1. That the statement of just compensation for acquired "right of way" is as listed below: Location 80-001 SUN 80-002 SUN 80-003 SUN 80-004 SUN 80-005 SUN 80-006 SUN 80-007 SUN 80-008 SUN 80-009 SUN 80-010 SUN 80-011 SUN 80-012 SUN 80-013 SUN 80-014 SUN 80-015 SUN 80-016 SUN Value $ 500.00 $ 410.00 $ 425.00 $ 425.00 $ 455.00 $ 455.00 $ 455.00 $3,350.00 $ 650.00 $ 650,00 $ 650.00 $1,500.00 $ 650.00 $ 650.00 $ 425.00 $2,550.00 $14,200.00 2. That the City Clerk be and hereby is directed to file this Resolution in the official journal of the actions of the city. 3. That this Res~lution shall take effect immediately. DATE PASSED: 12-18-80 ATTEST: City Clerk (s) Mrs. Nancy Jane Gerren APPROVED AS TO FORM: City Attorney (s) Paul D. Groce Mayor (s) James G. Reid COPY 12-18-1980 EXHIBIT B COPY COPY COPY COPY COPY COPY RESOLUTION #269-80 A RESOLUTION DECLARING THE INTENT TO ESTABLISH DRAINAGE PATTERNS IN JACK BAYOU TRIBUTARY #1 AND JACK BAYOU TRIBUTARY #lA COPY WHEREAS, the City of Jacksonville has constructed a forty (40) foot ditch from Loop Road to the Lonoke County line; and WHEREAS, the City of Jacksonville wishes to declare its intent to continue drainage improvements for the relief of the citizens in Jacksonville. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF JACKSONVILLE, ARKANSAS: 1. That the City Engineer shall prepare and implement plans for the following drainage improvements: A. Make the drainage ditch on Jack Bayou Tributary #1 (Duva Branch) twenty-four (24) feet wide from Northeastern to the railroad track. B. Make the drainage ditch on Jack Bayou Tributary #lA twenty (20) feet wide from Northeastern to Laurel Street. 2. It is the intent of the City Council of the City of Jack- sonville, Arkansas, to complete aforementioned improvements by the year 1985 with said improvements to Duva Branch to begin immediately upon dedication of fifty (50) feet of right of way. Right of way required will be fifty (50) feet on all ditch im- provements. 3. That the City Clerk be and hereby is directed to file this Resolution in the official journal of the actions of the city. 4. That this Resolution shall take effect immediately. APPROVED AND ADOPTED THIS 18thDAY OF DECEMBER , 1980. Mayor (s) James G. Reid ATTEST: City Clerk (s) Mrs. Nancy Jane Gerren APPROVED AS TO FORM: City Attorney (s) Paul D. Groce