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1978/. CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA --REGULAR CITY COUNCIL MEETING JANUARY 5, 1978 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: Reg. City Council Meeting Spec. City Council Meeting Spec. City Council Meeting Dec. 15, 1977 Dec. 19, 1977 Dec. 21, 1977 4. APPROVAL AND/OR CORRECTION OF MINUTES: Reg. City Council Meeting Dec. 1, 1977 5. CONSENT AGENDA: (STREET DEPT. ) (STREET DEPT.) 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. SANITATION DEPT.: a. Monthly Report (Bobby Martin) b. Street Light Request; 119 Northeastern (Bill Owens) a. a. Request; Hire Infilco Engin. for 2 or 3 days',~ time; installation of valves at West treatment facility; depreciation item (Billie Staples) I Update Report/Crist Engineers; Step I, Phaseiii j Infiltration Study; EPA grant (Mayor Reid) b. Request for outside city limit sewer tie-one (Mayor Reid) c. Request to adv. for bids/chain link fence at East treatment facility (Bobby Brewer) a. Proposal: Trailer Purchase/housing of firemen while main station is being constructed and old station being demolished (Mayor Reid) a. Request to adv. for bids/slurry seal and asphal~ (Mayor Reid) b. Wildlife Management for 1978; beaver control contract (Mayor Reid) 12. PARKS & RECREATION DEPT: 13. GENERAL: a. Request acceptance of low bid/police and fire department uniforms (Mayor Reid) b. Ark. Municipal League Dues for 1978 ($2,051.28) (Mayor Reid) GENERAL (Cont'd): ANNOUNCEMENTS: ADJOURNMENT: c. DEPARTMENTAL REVIEW (Alderman Wilson) d. Ord. #472; Authorizing Mayor to grant an easement to Texas Eastern Pipe Line Co. ($1,390.62) Lonoke County dumpsite location (Mayor Reid) e. Presentation of Plaque; Dept. Head of the Year Award (Mayor Reid) I I f. Request acceptance of low bid/civil defense receivers (Mayor Reid) g . Request to advertise for bids/construction of addition to dity hall (Mayor Reid) a. GroundbreaRing ceremonies; Jacksonville Towers Elderly HighOrise building; Location : 200 S. Hospital Drive, January 21, 1978, Sat ., at 2:00p.m. (J\DJACEN'I' POST OFFICE) b. Public Hearing; Soil and Water Commission; Reddy Kilowatt Room, AP&L Bldg., Wed., Jan. 11, 1978, 10:00 a.m. (Regarding Bull Creek Prmject c. Hearing/Redistricting of wards within the city of Jacksonville/Wednesday, Jan. 18, , 1978, 7:00p.m., at P6lice & Courts facili~ ty on West Main Street d. I.P.A. Grant approved from Dallas with no conditions; implementation to be started as soon as possible, per Michael Hagge and Nancy Gerren. r REGULAR CITY COUNCIL MEETING MUNICIPAL BUILDING JANUARY 5, 1978 7:00P.M. TO 8:45P.M. The City Council of the City of Jacksonville, Arkansas, met in Regular Session Thursday, January 5, 1978, at 7:00 P.M. The meeting was called to order by Mayor Reid. Alderman Swaim gave the invocation followed by the recitation of the "Pledge of Allegiance" by the standing audience. On ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Present: 6. Absent: 0. A quorum was declared. Others present were: Mayor Reid; Floy Avants, City Clerk; Eugene Kelley, Finance Director and several department heads. PRESENTATION OF THE MINUTES: Mayor Reid stated the minutes of the Regular Council Meeting of December 15, 1977, Special Council Meeting of December 19, 1977 and Special Council Meeting of December 21, 1977 were not ready for presentation at this time but would be delivered to Council Members soon. APPROVAL AND/OR CORRECTION OF MINUTES: Corrections and/or add"tions to the M"nutes of the Regular City Council Meeting of December 1, 1977, were the next order of business. After no corrections or additions were presented, Alderman Abdin moved, seconded by Alderman Wilson, to approve the Minutes as written. Motion approved by voice vote. MOTION CARRIED. CONSENT AGENDA: Mayor Reid presented the following items for approval on CONSENT AGENDA: Alderman Lawson moved, seconded by Alderman Wilson, to accept and file the Street Dept. Report for November, 1977 submitted by Bobby Martin, Street Supr. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Lawson moved, seconded by Alderman Wilson, to approve a Street Light request at 119 Northeastern submitted by Bill Owens, City Engineer. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. WATER DEPARTMENT: Alderman Wilson moved, seconded by Alderman Lawson, to hire an Infilco Engineer for two or three days for approximately $1,000 in regard to the installation of valves at the West treatment facility. ROLL CALL and the following voted aye, . Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ~· SEWER DEPARTMENT: REGULAR CITY COUNCIL MEETING JANUARY 5, 1978 PAGE TWO Mayor Reid introduced Mr. Rick Barger with Crist Engineers to give an update report on Step I, Phase II, Infiltration Study; DPA Grant .. Mr. Barger stated he has viewed quite a few systems for a treatment plant example to follow for the City of Jacksonville. The facility plan will be done hopefully this year. The Infiltration Study has been completed. The city has $100,000 worth of rehabilitation work to be done on existing system itself; 75% will be paid for by EPA. These repairs will be started after construction of the plant because EPA will not pay for repairs at this stage of grant process. The smoking reports are in on the bad areas of infiltration, as reported by Mr. Owens. The city believes there is a clogged line in the Braden Street Area. It was the general consensus of the Council not to approve a request for outside city limit sewer tie-ons submitted by Mayor Reid. Location/Graham Road. Bill Owens, City Engineer stated these would have to be approved by the Health Department before Sewer Department would accept them. Alderman Lawson moved, seconded by Alderman Abdin, to advertise for bids for a chain link fence at East treatment facility. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. FIRE DEPARTMENT: Mayor Reid stated that he had located a trailer in which to house firemen while main station is being constructed and old station being demolished. The trailer was from Gwatney Mobile Homes and cost with air-condition $6,300 and $5,500 without air-condition. To rent this trailer would cost $3,060 for six months. Mayor Reid stated the trailer was a 1971 model and was 14 X 76. Alderman Swaim moved to purchase trailer. Motion died for lack of second. After much discussion, Alderman Abdin moved, seconded by Alderman Elkins, to purchase the above mentioned trailer for $6,000.00 and to be paid for out of the Fire Department's share from the old bond issue. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Alderman Brickell voted nay. Motion received 5 affirmative votes and 1 negative vote. MOTION CARRIED. Mayor Reid asked that Ron Mills, City Attorney, to prepare an Emergency Ordinance in order to purchase the above mentioned trailer. POLICE DEPARTMENT: STREET DEPARTMENT: Alderman Elkins moved, seconded by Alderman Abdin, to advertise for bids for slurry seal and asphalt for the Street Department. l_: REGULAR CITY COUNCIL MEETING JANUARY 5, 1978 PAGE THREE ROLL CALL and the following voted aye, Aldermen: Lawson. Elkins. Swaim. Wilson. Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Mayor Reid stated the contract for removal of beavers was due to expire February 1, 1978 and introduced Mr. Dale Wilson representative of Wildlife Management Co. Mr. Wilson }•resented a proposal to manage lands of two existing contracts and the creek from Paradise Lake to West Main including Paradise Lake. Cost of work to be $1600 per month from January 1, 1978 thru December 31, 1978. Mayor Reid also introduced Mr. Phil Eastland of 608 Brewer, Jacksonville, Arkansas who also wished to bid on the removal of beaver. After discussion, Alderman Abdin moved, seconded by Alderman Wilson to table this item of business until more iriformation could be obtained on this project. ROLL CALL and the following aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. SANITATION DEPARTMENT: PARKS & RECREATION DEPARTMENT: GENERAL: The following bid was submitted for six (6) months supply of uniforms for the Police and Fire Departments: SCHNEIDER'S Fire Department Police Dept. $150.90 ea. 308.20 ea. Alderman Lawson moved, seconded by Alderman Wilson, to accept the bid from Schneider's for six (6) months for Police uniforms at $308.20 each and Fire uniforms at $150.90 each. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Lawson, to pay $2,051.28 to Arkansas Municipal League for dues for 1978. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Wilson presented for -discussion by council a departmental review to give members a better understanding of each department and its day to day operations. He asked that a formal format be drawn up to be used by each department and that council meet with two or more department heads after each council meeting. li;. REGULAR CITY COUNCIL MEETING JANUARY 5, 1978 PAGE FOUR It was the general concensus of the council that this be done and council ask that Eugene Kelley, Finance Director and Mayor Reid draw up the formal format and present it at the next council meeting for approval. ORDINANCE NO. 472: AN ORDINANCE AUTHORIZING THE MAYOR OF THE CITY OF JACKSONVILLE, TO GRANT AN EASEMENT TO TEXAS EASTERN PIPELINE COMPANY FOR THE SUM OF ONE THOUSAND THREE HUNDRED NINETY AND 62/100 ($1,390.62) DOLLARS; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. (Graham Road Vicinity-Old Landfill area) Alderman Abdin moved, seconded by Alder_man Elkins, that Ordiance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Ron Mills. Alderman Abdin moved, seconded by Alderman Swaim, that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Wilson moved, seconded by Alderman Abdin, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Brickell read the Ordinance for SECOND TIME. Alderman Elkins moved, seconded by Alderman Abdin, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Brickell read the Ordinance for THIRD AND FINAL TIME. Alderman Abdin moved, seconded by Alderman Wilson, that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Swaim moved, seconded by Alderman Wilson, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 472 THIS 5TH DAY OF JANUARY, 1978. REGULAR CITY COUNCIL MEETING JANUARY 5, 1978 PAGE FIVE At this time Mayor Reid presented a plaque to Mr. Gerald Hamm, Supervisor of the Sanitation Department for Department Head of the year. The following bids were submitted for Civil Defense Radio Receivers: Harris Enterprises ' , 10 Radio Receivers@ ·~i17.50-total $1,828.25 Federal Signal 10 Radio Receivers @ $203.00 -total $2,030.00 Alderman Abdin moved, seconded by Alderman Wilson to accept low bid from Harris Enterprises in the amount of $1,828.25 for ten (10) radio receivers for the Jacksonville School area. These will be paid as follows: 50% Civil Defense; 50% School District; City of Jacksonville will pay 100% and be reimbursed by the above. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Lawson moved, seconded by Alderman Swaim to advertise for bids for construction of addition to city hall. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ANNOUNCEMENTS: Mayor Reid made the following announcements: Bid opening for two fii.e sub-stations on January 9, 1978 at 2:00 P.M. January 19, 1978, Robert E. Lee's birthday will be a holiday for all city employees. City offices will be closed. Groundbreaking ceremonies; Jacksonville Towers Elderly High-rise building; 200 S. Hospital Drive, January 21, 1978, Saturday, at 2:00p.m. (adjacent Post Office) Public Hearing; Soil and Water Commission; Reddy Kilowatt Room, AP & L Building; Wednesday, January 11, 1978, 10:00 a.m. (regarding Bull Creek project) Hearing/Redistricting of wards within the city of Jacksonville, Wednesday, January 18, 1978, 7:00p.m., at Police and Courts facility on West Main Street. I.P.A. Grant approved from Dallas with no conditions; implementation to be started as soon as possible, per Michael Hagge and Nancy Gerren. REGULAR CITY COUNCIL MEETING JANUARY 5 , 1978 PAGE SIX Alderman Abdin moved, second ed by Alderman Elkins, that meeting be adjourned until the next regulary scheduled council meeting on January 19, 1978. All approved by voice vote. CLERK r t CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA --REGULAR CITY COUNCIL MEETING JANUARY 19, 1978 1. OPENINGU PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: Reg. City Council Meeting Dec. 15, 1977 Spec. City Council Meeting Dec. 19, 1977 Spec. City Council Meeting Dec. 21, 1977 Reg. City Council Meeting Jan. 3, 1978 4. APPROVAL AND/OR CORRECTION OF MINUTES: None 5. CONSENT AGENDA: (WATER DEPT.) (WATER DEPT.) (FIRE DEPT. ) (~«)LICE DEPT.) (STREET DEPT.) 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. SANITATION DEPARTMENT: a. Cash Receipts & Disbursements (Billie Staples) b. Accounts Payable (Billie Staples) c. Monthly Report (Chief Schmitt) d. Monthly Report (Chief Robinson) e. Request for street light; Corner of Loop Road & Ferrell Sts. (Bill Owens) a. Request acceptance of low bid/2 sub fire stations; construction (Mayor Reid) b. Request to adv. for bids/one air compressor (Chieff Schmitt) c. Ord. #473; Emergency/purchase of mmbile home (Mayor Reid) a. Ord. #474; Emergency/labor charges incurred in moving civil defense sirens, equip., etc. (Mayor Reid) b. Request to adv. for bids/seven police vehicles (Chief Robinson) a. Request to adv. for bids/bulldozer (Bob Martin) 12. PARKS & RECREATION DEPARTMENT: 13. PLANNING COMMISSION: a. Ord. #475; Rezoning; Northlake Sub. 13. PLANNING COMM. Cont'd b. Ord. #476; Conditional Use in a C-3 Zone; Animal Hospital, without runs 14. GENERAL: 15. ANNOUNCEMENTS: ADJOURNMENT: a. Presentation of Departmental Review Form b. Ord. #477; Amendment/Board of Adjustment advertising fee added (Mayor Reid) c. Request to adv. for bids/new truck for the Inspection Department (Bill Owens/Mayor Reid) d. Blue Cross/Blue Shield Insurance Proposal (Mayor Redd) e. Res. #210-78; Airport Study Proposal (Mayor Reid) f. Payment on 1977 Bond Issue (Mayor Reid) g. State of the City Report (Mayor Reid) a. Lonoke Chancery Court grants a continuance in city's water suit pending/re-scheduled to be heard on February 27 and 28th, 1978. b. Bid Opening/City Hall Expansion Project/ January 23, 1978, 10:30 a.m., City Hall c. Groundbreaking ceremonies/rescheduled to 10:00 a.m., 200 So. Hospital Df.; Jan. 21, 1978, Saturday (Hi~rise building) d. Selections of colors for fire station (Central) "· CURRENT ACCOUNTS PAYABLE January 1978 Acme Uniform Rental 116.00 Arkansaw Meter Repair & Ser. 1,'+59.'+9 Ark Dept. of Health (PD) 125,00 B & J Radio 170.93 Bowles & Edens Co. 322.63 Brooks Farm & Garden 2'+0.05 Bowles & Edens Co, (PD) 1'+7.20 Capitol Chemical 2,872.20 City Lumber 69'+.56 Crain Sales Co. 13'+.55 Carl Chaffin (PD) 96,00 Firestone Stores 12.39 General Scientific 20.20 Goodsell Welding '+3.00 The Grigsby Co. 239.99 J.R. Hines & Co. 18.5'+ Hollis & Co. (PD) '+8.7'+ Jacksonville Dust Ser. 35.00 Jacksonville Starter 25.00 James Bros. 3'+6.51 City General Fund (PD) 563.36 Keeling Supply '+85.65 Mobil Oil 3,257.90 Modern Chemical 2'+9.00 Mobil Oil (PD) 2,035.32 Precision Engine (PD) 1,5'+4.10 Rose Small Engine 10,30 Sparling Enviortech 1,370.50 K.E. Sorrells 72.00 Stovall Engineering 750,00 Uniflex Inc, 221.65 Vaughan Tire Co. 63,90 Vestal & Son 52.25 Witcher Electric 952.1'+ TOTAL DISBURSEMENTS 18,796.05 Paid Bills '+!559.72 Bills To Pay 1'+,236.33 REGULAR CITY COUNCIL MEETING MUNICIPAL BUILDING JANUARY 19, 1978 7:00 P.M. TO 10:00 P.M. The City Council of the City of Jacksonville, Arkansas, met in Regular Session, Thursday, January 19, 1978, at 7:00 p.m. The meeting was called to order by Mayor Reid, who also gave the invocation, followed by the recitation of the 11 Pledge of Allegiance 11 by the standing audience. On ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Present: 6. Absent: 0. A quorum was declared. Others present were Mayor Reid and several department heads. Minutes were taken by Jane Kuykendall in the absence of Flay Avants, City Clerk. PRESENTATION OF THE MINUTES: Minutes of the Reg ul ar Cou nc il Meeting of December 15, 1977, Special Council Meeting of December 19, 1977 were presented for study and later approval. Mayor Reid stated the Minutes of January 3, 197~ would be presented at the next Regular Council ~1eeting. CORRECTIONS AND /O R ADDITIONS TO THE MINUTES: Due to prepara ti on of annual repo rt s, no Minutes were prepared for approval. CONSENT AGENDA: Mayor Reid presented the following items for approval on CONSENT AGENDA: With general consensus, Alderman Abdin corrected the Street Department request for a street light to read-the corner of Loop Road and Ferrell Street (as opposed to Graham Road and Ferrell Street.) Alderman Lawson moved, seconded by Alderman Abdin, to approve the request for a street light at the corner of Loop Road and Ferrell Street. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Concerning the Accounts Payable submitted by Billie Staples, Water Department Supt., Alderman Abdin questioned whether or not the chemicals purchased from Capitol Chemical had been advertised for bids. Alderman Abdin questioned the bidding ofthe $1,544.10 paid to Precision Engine. Bobby Brewer, Sewer Department Supt., stated this amount was made up of two lesser amounts for engine repair. Alderman Lawson moved, seconded by Alderman Abdin, to approve for payment the Current Accounts Payable in the sum of $18,796.05 for the Water & Sewer Depts. and to accept and file the Cash Receipts and Disbursement Report for December, 1977. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. The Mayor stated he would honor Alderman Abdin's request for a report to be submitted at the next council meeting concerning bidding sit- uation on chemicals and lime purchases made bythe Water Department, as it was Ald. Abdin's opinion these items should be placed for competi- tive bidding in order for the city to obtain a fair price for purchases of these commodities. · Alderman Lawson moved, seconded by Alderman Abdin, to accept and file the Fire Dept. Report for December, 1977, with an estimated fire loss of $6,935.00, submitted by Chief Schmitt. RGLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. t.s .. I . '"'· REGULAR CITY COUNCIL MEETING JANUARY 19, 1978 PAGE 2 Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Lawson moved, seconded by Alderman Abdin, to accept and file the Police Dept. Repovt for December, 1977, submitted by Chief Robinson, reflecting 696 cases brought before the Municipal Court with total cash received from fines, forteitures and other miscellaneous payments in the amount of $26,477.77. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. POLICE DEPARTMENT: In a deviation from the agenda, with Council approval, Chief Robdmson discussed Police Department agenda items at this time. ORDINANCE 474: AN ORDINANCE AUTHORIZING THE CITY • 'OF JACKSONVILLE TO ENTER INTO A CONTRACT B. H. PITCHFORD ENTERPRISES FOR THE REMOVAL OF POLICE DEPARTMENT TOWER AND ANTENNAE; DECLARING IT IMPRACTICAL TO REQUIRE BIDDING ON THE AFOREMENTIONED SERVICE; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. Alderman Elkins moved, seconded by Alderman Abdin that Ordinance be placed on FIRST READING. ROLL CALL and the following qoted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Alderman Brickell voted nay. Motion received 5 affirmative votes and 1 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Alderman Wilson. Alderman Lawson moved, seconded by Alderman Elkins, that the Ordinance be accepted on FIRST READING. There was discussion at this time. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Alderman Brickell voted nay. Motion received 5 affirmative votes and 1 negative vote. MO'riON CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Elkins moved, seconded by Alderman Wilson, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Alderman Brickell voted nay. Motion received 5 affirmative votes and 1 negative vote. MOTION CARRIED. Alderman Wilson read the Ordinance for SECOND TIME. Alderman Elkins moved, seconded by Alderman Wilson, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Alderman Brickell voted nay. Motion received 5 affirmative votes and 1 negative vote. MOTION CARRIED. Alderman Wilson read the Ordinance for THIRD AND FINAL TIME. Alderman Elkins moved, seconded by Alderman Wilson, that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Al- dermen: Lawson, Elkins, Swaim, Wilson and Abdin. Alderman Brickell voted nay. Motion received 5 affirmative votes and 1 negative vote. MOTION CARRIED. ,- REGULAR CITY COUNCIL MEETING JANUARY 19, 1978 PAGE 3 Alderman Wilson moved, seconded by Alderman Elkins, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Alderman Brickell voted nay. Motion received 5 affirmative votes and 1 negative vote. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 474 THIS 19TH DAY OF JANUARY, 1978. Bond Issue contingency fund will pay for siren and equipment removal covered under Ordinance 474. WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: After discussion and a report from Bill Owens on negotiable construc- tion costs, Alderman Wilson moved, seconded by Alderman Elkins, to ac- cept the bid of $97,900.00 submitted by Woodhaven Homes for two Fire Sub-stations and to authorize the Mayor, Chief Schmitt and City Engineer to negotiate with Jack Wilson on reduction of from $2,000.00 to $5,000.00 per unit as they deem feasible. After discussion, ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Lawson moved, seconded by Alderman Elkins, to approve the request submitted by Chief Schmitt to advertise for bids for one air compressor for filling protective breathing apparatus. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE 473: AN ORDINANCE AUTHORIZING THE MAYOR OF THE CITY OF JACKSONVILLE TO PURCHASE FROM GWATNEY MOBILE HOMES, A MOBILE HOME TRAILER FOR TEMPORARY HOUSING OF_THE FIRE DEPARTMENT; WAIVING THE REQUIREMENTS OF COMPETI- TIVE BIDDING BECAUSE OF THE EXCEPTIONAL CIRCUMSTANCES IN WHICH THE TRAILER MUST BE OBTAINED, AND DEEMING SUCH COMPETITIVE BIDDING NOT FEASIBLE OR PRACTICAL; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. Alderman Wilson moved, seconded by Alderman Elkins, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Alder- men: Lawson, Elkins, Swaim, Wilson and Abdin. Alderman Brickell voted nay. Motion received 5 affirmative votes and 1 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Ron Mills. Alderman Lawson moved, seconded bv Alderman Swaim, that the Ordinance be accepted on FIRST READING~ There was discussion about air condition- ing-it will be ad6ed later. ROLL CALL .and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Alderman Brickell voted nay. Motion received 5 affirmative votes and 1 negative vote. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. REGULAR CITY COUNCIL MEETING JANUARY 19, 1978 PAGE 4 Alderman Abdin moved, seconded by Alderman Lawson, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Alderman Brickell voted nay. Motion received 5 affirmative votes and 1 negative vote. MOTION CARRIED. Ron Mills read the Ordinance for SECOND TIME. Alderman Wilson moved, seconded by Alderman Lawson, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Alderman Brickell voted nay. Motion received 5 affirmative votes and 1 negative vote. MOTION CARRIED. Ron Mills read the Ordinance for THIRD AND FINAL TIME. Alderman Lawson moved, seconded py Alderman Wilson, that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Alder- men: Lawson, Elkins, Swaim, Wilson and Abdin. Alderman Brickell voted nay. Motion received 5 affirmative votes and 1 negative vote. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Abdin, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Alderman Brickell voted nay. Motion received 5 affirmative votes and 1 negative ~ate. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 473 THIS 19TII DAY OF JANUARY, 1978. POLICE DEPARTMENT: Alderman Wilson moved, seconded by Alderman Elkins, to approve Chief Robinson's request to advertise for bids for 7 police vehicles. Approved by voice vote. MOTION CARRIED. STREET DEPARTMENT: After discussion, Alderman Brickell moved, seconded by Alderman Swaim, to advertise for bids for a bulldozer. All approved by voice vote. MOTION CARRIED. At this time, Alderman Abdin commended Bobby Martin, Street Supt., and the Street Department for their· work in connection with ;the L'eueuL ice and snow. Alderman Swaim seconded the commendation, and all Council Members agreed. SANITATION DEPARTMENT: PARKS & RECREATION DEPARTMENT: PLANNING COMMISSION: ORDINANCE 475: AN ORDINANCE RECLASSIGYING VARIOUS PROPERTIES IN THE CITY OF JACKSON- VILLE, ARKANSAS; AMENDING ORDINANCE NOS. 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY, AND FOR OTHER PURPOSES. (NOmTHLAKE SUBDIVISION) REGULAR CITY COUNCIL MEETING JANUARY 19, 1978 PAGE 5 Alderman Brickell moved, seconded by Alderman Wilson, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Alder- men: Swaim, Wilson and Brickell. The follow~ng voted nay, Aldermen: Lawson and Elkins. Alderman Abdin abstained. Motion received 3 affirm- ative votes and 2 negative vote. 1 abstention. MOTION CARRIED. Ordin- ance read for FIRST TIME by Ron Mills. Alderman Brickell moved, seconded by Alderman Swaim, that the Ordinance be accepted on FIRST READING. At this time, Alderman Abdin moved, se- conded by Alderman Elkins, that an Ordinance be prepared by Ron Mills, City Attorney, to state policy on the construction of privacy fenees around C-2 zoned Shopping Centers or stores located in subdivisions in the city of Jacksonville. It was brought out by City Engineer, Bill Owens, that it is the city's policy at this time that the building in- spector has authority to require a privacy fence in aforementioned areas at his discretion and ruling. This stipulation, if required, is made a part of building permit, and so noted on said document. ROLL CALL and the following voted aye, Aldermen: Swaim, Wilson, Brickell and Abdin. Aldermen: Lawson and Elkins voted nay. Motion received 4 affirmative votes and 2 negative votes. MOTION BARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Brickell moved, seconded by Alderman Swaim, to suspend the ,,, , rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Swaim, Wilson, Brickell and Abdin. The following voted nay, Aldermen: Lawson and Elkins. Motion received 4 affirmative votes and 2 negative votes. MOTION CARRIED. Tommy Swaim read the Ordinance for SECOND TIME. Alderman Swaim moved, seconded by Alderman Brickell, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following goted aye, Aldermen: Swaim, Wilson, Brickell and Abdin. The following voted nay, Aldermen: Lawson and B~kins. Motion received 4 affirmative votes and 2 negative votes. MOTION CARRIED. Alderman Swaim read the Ordinance for THIRD AND FINAL TIME. Alderman Swaim moved, seconded by Alderman Brickell, that the Ordin~ ance be APPROVED AND ADOPTED. ROLL CALL .. and the following voted ~ye, Aldermen: Swaim, Wilson, Brickell and Abdin. The following voted nay, Aldermen: Lawson and Elkins. Motion received 4 affirmative votes and 2 negative votes. MOTION CARRIED. Alderman Swaim moved, seconded by Alderman Brickell, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Swaim and Brickell. The following voted nay, Aldermen: Law- son, Elkins, Wilson and Abdin. Motion received 2 affirmative votes and 4 negative votes. Emergency clause fails. ORDINANCE APPROVED AND ADOPTED AND NUMBERED 47 5 THIS 19TH DAY OF JANUARY , 1978 . ORDINANCE 476: AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSON- VILLE, ARKANSAS; AMENDING SECTION 1402 OF ORDINANCE NO. 213 OF 1969, THE SAME BEING SECTION 18.48.030 OF THE CODE OF THE CITY OF JACKSONVILLE, IN -ORDER TO PERMIT AS A CONDITIONAL USE IN A C-3 DISTRffiCT, AN ANIMAL HOSPITAL (WITHOUT OUTSIDE RUNS), DECLARING AN EMERGENCY, AND FOR OTHER PURPOSES. (Approximate location, Hwy. 67-167, immediate vicinity, Rebsamen Memorial Hospital). REGULAR CITY COUNCIL MEETING JANUARY 19,1978 PAGE 6 Alderman Brickell moved, seconded by Alderman Abdin, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, BFtckell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Ron Mills. Alderman Abdin moved, seconded by Alderman Swaim, that the Ordinance be accepted on FIRST READING. ROLL CALL and the followimg voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Swaim moved, seconded by Alderman Wilson, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARR RIED. Ron Mills read the Ordinance for SECOND TIME. Alderman Abdin moved, seconded by Alderman Elkins, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Ron Mills read the Ordinance for THIRD AND FINAL TIME. Alderman Abdin moved, seconded by~Alderman Wilson, that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following 9oted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Abdin, that the EMERGENCY CLAUSE be approved and adopted. HGLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 476 THIS 19TH DAY OF JANUARY, 1978. GENERAL: Eugene Kelley, Finance Director, presented a departmental review form as requested by the Council at their last meeting. After some dl8- cussion, it was the general consensus of the Council to start with the smaller departments, obtain information on two departments at the first Council Meeting in February, and to review the form as presented at the next regular meeting. ORDINANCE 477: AN ORDINANCE AMENDING ORDINANCE NUMBER 213 SECTION 2405 OF 1969; DE- CLARING AN EMERGENCY; AND FOR OTHER PURPOSES. (BOARD OF ADJUSTMENT FEE) Alderman Abdin moved, seconded by Alderman Wilson, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Ald- ermen: Lawson, Elkins, Swaim, Wilson, BF±ckell and Abdin. Motion re- ceived 6 affirmative votes and 0 negative Mote. MOTTON CARRIED.· REGULAR CITY COUNCIL MEETING JANUARY 19, 1978 PAGE 7 Ordinance read for FIRST TIME by Ron Mills. Alderman Abdin moved, seconded by Alderman Lawson, that the Ordinance be accepted on FIRST READING. Discussion followed. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Swaim moved, seconded by Alderman Abdin, to su•pend the rules and place the Ordiaance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Abdin read the Ordiaance for SECOND TIME. Alderman Lawson moved, seconded by Alderman Abdin, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Mbtion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Ron Mills read the Ordinance for THIRD AND FINAL TIME. Alderman Lawson moved, seconded by Alderman Wilson, that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Alder- men: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Lawson moved, seconded by Alderman Abdin, CLAUSE Be approved and adopted. ROLL CALL and the Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell received 6 affirmative votes and 0 negative vote. that the EMERGENCY following voted aye, and Abdin. Motion MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMB ERE D 477 TH IS 1 9TH DAY OF JANUA RY, 1 9 78. It was stated the monies collected would be deposited: into general fund. After discussion, Alderman Swaim moved, seconded by Alderman Abdin, to approve City Inspector John New's request to advertise for bids for a new pickup tnnck. All approved by voice ~ote. MOTION CARRIED. At this time, Alderman Elkins requested documentation of maintenance on present Dodge truck operated by the Inspectruon Department.be presented when bids are brought back to the council for acceptance. At this time, Mayor Reid introduced Bill Phillips, representing Blue Cross/Blue Shield Insurance Company, who gave a presentation to the Council. He presented the Council with information packets as well, containing cost comparisons, etc. Mayor Reid introduced John Bowles, representing Arkansas Municipal Le a gue Group I n s uranc e (u nder which the city .is presently cov e r e d with F irst Pyram i d Life being th e u nderwri t er ) who gave his pre sentation and presented information to the Council. After much discussion, Alderman Wilson moved, seconded by Alderman Abdin to sign a fifteen-month contract with Blue Cross/Blue Shield Insurance Company effective February 1, 1978. ROLL CALL and the following voted aye, Aldermen: Elkins, Swaim, Wilson, Brickell and Abdin. Alderman Lawson voted nay. Motion received 5 affirmative votes and 1 negative vote. MOTION CARRIED. ;;{;)· REGULAR CITY COUNCIL MEETING JANUARY 19, 1978 PAGE 8 It was pro:nised for record's sake that Blue Cross rep. stated "We will duplicate coverage the city has now with Muny. League." - RESOLUTION 210-78: A RESOLUTION AUTHORIZING THE CITY OF JACKSONVILLE, ARKANSA S , TO ENTER INTO AN AGREEMENT TO NIRE CONSULTING ENGINEERS TO STUDY GENERAL AVIATION NEEDS OF PULASKI COUNTY. After Tommy Bond, Bond Eng. presented up-date on Airport Committee's work with Chamber, Alderman Abdin moved, seconded by Alderman Wilson, to read Resolution 210-78. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, _Wilson, Brickell and Abdin. Alderman Swaim voted nay. Motion received 5 affirmative votes and 1 negative vote. MOTION CARRIED. Whereupon Nancy Gerren, Mayor's Secretary, read the resolution in its entirety. Alderman Lawson moved, seconded by Alderman Elkins, to appnove and adopt Resolution 210-78. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Wilson, Brickell and Abdin. Alderman Swaim voted nay. Motion received 5 affirmative votes and 1 negative vote. MOTION CARRIED. It was reported that the Quorum Court is going to be apprpached for participation, money-wise. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 210-78 THIS 19TH DAY OF JANUARY, 1978. Mr. Kelley, Finance D~rector, presented two calls for bond payment in the amounts of $24,259.65 and $136,395.65 from First Jacksonville Bank. Alderman Abdin moved, seconded by Alderman Lawson, to approve these amounts for payment. All appuoved by voice. MOTION CARRIED. It was the general consensus of the Council that Mayor Reid be commended on his State of the· 'City Report. Mayor Reid reported Grant Coordinator was recuperating very nicely from Surgery. It was the general consensus of the Council to skip the reading of the announcements. At this time, Mayor Reid presented the color combination plan for the new Main Fire station. General consensus was that the architects chose c~lor scheme well. Alderman Wilson requested a report on Hospital St-reet and School Drive be presented at the next Regular Council Meeting. ANNOUNCEMENTS: Lonoke Chancery Court grants a continuance in city's water suit pending/re-scheduled to be heard on Februapy 27 and 28th, 1978. The Bid Opening for City Hall Expansion Project will be January 23, 1978, at 10:30 a.m., at City Hall. Ground breaking ceremonies for the High-rise building have been rescheduled to 10:00 a.m., January 21, 1978, (200 South Hospital Drive.) 1 No formal motion was made to adjourn and no vote taken. CLERK REGULAR CITY COUNCIL MEETING JANUARY 19, 1978 PAGE 9 ).1. I CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA --REGULAR CITY COUNCIL MEETING FEBRUARY 2, 1978 1. OPENING PRAYER: 2 . ROLL CALL: 3. PRESENTATION OF MINUTES: Regular City Council Meeting Jan. 5, 1978 Regular City Council meeting Jan. 19, 1978 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: Regular City Council Meeting Dec. 15, 1977 Special City Council Meeting Dec. 19, 1977 Special City Council Meeting Dec. 21, 1977 a. Request to adv. for bids; 2 pickup trucks (Billie Staples) a . Update/cost breakdown, Step I, Ph II (Gene (Kelley) a. Request acceptance of Annual .Report (Chief Schmitt) a. Change Order: removal of slab and footings at the existing police building/ additional plumbi ing and jail equipment (Mayor Reid) a. Request acceptance of low bid/slurry seal and hot mix (Mayor Reid) 11. SANITATION DEPARTMENT: 12. PARKS & RECREATION DEPT.: 13. PLANNillNG COMMISS]ON: 14. GENERAL: a. Drd. #478; AP&L Assessment for 1978 (Mayor Reid) b. Family Service Agendy appropriation (Mayor Reid) c. Request acceptance of low mid/city hall expan- sion. d. Request appropriation of $10,000/Jax elderly Activities Program (mayor Reid) ~-Report/Engineering Dept./Status of School Dr. & Hospital St. (Bill Owens) f. Beaver Control for 1978 (mayor Reid) 14. GENERAL Cont'd. 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: g. Ord. #479; re;ealing ord. on Graham Road Property; easement to Texas Eastern Pipe Line (Mayor Reid) h. Discussion: Insurance premiums; Blue Cross/Blue Sh~eld Commissruon Members (Gene Kelley) a. Board of adjustment; 3 year term/ term expires 2-5-78: re-appointment of Mr. Mike Wilkinson a. Departmental Review Session with Finance Dept. and Engineering Dept. on Feb. 16, 1978 after council meeting adjourns. b. Discussion/bids for chemicals and lime purchases by the Water Dept. (mayor Rm~d) REGULAR CITY COUNCIL MEETING MUNICIPAL BUILDING FEBRUARY 2, 1978 7:00 P.M. TO 9:05 P.M. The City Council of the City of Jacksonville, Arkansas, met in Regular Session Thursday, February 2, 1978, at 7:00 P.M. The meeting was called to order by Mayor Reid. Alderman Lawson gave the invocation followed by the recitation of the 11 Pledge of Allegiance 11 by the standing audience. On ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Present: 6. Absent: 0. Others present were Mayor Reid, Flay Avants, City Clerk; Eugene Kelley, Finance Director and several department heads. PRESENTATION OF THE MINUTES: Mayor Reid presented the Minutes of Regular Council Meeting of January 5, 1978 and January 19, 1978 for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES: Corrections and/or additions to the Minutes of the Regular Council Meeting of December 15, 1977; Special Council Meeting of December 19, 1977, and Special Council Meeting of December 21, 1977, was the next order of business. After no corrections or additions were presented, Alderman Abdin moved, seconded by Alderman Lawson, to approve the Minutes as written. ROLL CALL and the falling voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. CONSENT AGENDA: No listing. WATER DEPARTMENT: Alderman Brickell moved, seconded by Alderman Lawson, to advertise for bids for two (2) pickup trucks for the Water Department. After much discussion regarding the above mentioned trucks and a truck for the Inspection Department it was the general concensus of the council that maintenance documents and set of specifications be brought back to council. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. SEWER DEPARTMENT: Eugene Kelley, Finance Director, presented a status report on Step I, Phase II of the EPA Project. He stated that there was a balance due of approximately $46,015.20 on this project, which had not been billed yet. He brought out that Step II monies budgeted this year will have to be used to cover this. In the way of explanation, he further stated the city budgeted $58,000 for Step II of grant process, but the city is going to have to use a good deal of aforementioned amount to take care of Step I, Phase II expenditures not forseen. He said this would not cause the city a tremendous problem because plans and specification stage, Phase II, will not be through, in his estimation, until later in the year. Mayor Reid introduced Rick Barger, Crist Engineering firm representative who discussed present difficulties the city was experiencing on Braden Street with sewer flow backing up into homes, periodically, and especially during periods of high infil- tration. He stated that due to these occurrences, the health dept. has placed a ban on the west side of town. He further explained the city engineer had come up with a possible solution to aforementioned sewer problem on Braden St. And that was the REGULAR CITY COUNCIL MEETING FEBRUARY 2, 1978 PAGE 2 city aba ndon an 18 11 li ne (approx. 4 ,0 00 ft .) which is in existence serving the area because of age of sa id l i ne. I n i ts place , he is suggesti ng ru nni ng another l ine pa r all el t o said l i ne . Th i s nor ma ll y would be acc omplis hed dur in g Step II I stage of gran t pro cess, but i t is needed now . It wil l ta ke ap pr ox . $15 0 ,000 to r un a l ter nate se wer li ne. Al s o , t he city is not s ure t he pum p statio n cou ld ta ke t he increased flow, so there would be a possibil ity of an add i t i ona l ne w pump stat i on , which would cost approx. $25,000 in addition to aforementio ned cost of ne w l i ne. The $150,000 could be reimbursed, Mr. Barger brought out, by EPA 75% of total cost, but they will not pay until Step III is underway. The city engineer and Crist Eng. reported there were solidified chemical traces found in aforementioned sewer line that helps toward the clogging of said line. Further difficulties will be encountered, also, because the airbase has not forwarded a commitment, but a report will be brought back at next month's meeting on this problem. Mr. Barger said the base according to EPA standards will have to pay 100 percent of their share of specifications and plant construction. The mayor said this would be a cooperative meeting venture be- tween the city, airbase officials, Crist and EPA. Therefore, the city will either have to abandon aforementioned project because of lack of money on an immediate basis, or pursue additional grant funding. This was final consensus of council , with no final action forthcoming at this stage. FIRE DEPARTMENT: Al derman Abdin moved, seconded by Alderman Wilson to accept and file the annual Fire Department Report for 1977 submitted by Chief Schmitt. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion re- ceived 6 affirmative votes and 0 negative vote. MOTION CARRIED. POLICE DEPARTMENT: Al der man Elkin s moved, seconded by Alderman Wilson, to approve a change order for re- moval of slab and footings at the existing Police Building in the amount of $1,819.80 to be paid for out of the Construction Contingency Fund. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson , Brickell and Abdin. Motion received 7 affirmative votes and 0 negative vote. MOTION CARRIED. Due to confusion on what is being requested, it was the concensus of council not to include plumbing rough-in and alter of door of store room submitted with the above request at this time. Mayor Reid stated a representative from architects' office will be contacted to explain aforementioned item to council. STREET DEPARTMENT: The following bids were submitted for Hot Mix laid in place for the Street Department: IIICI<EY CONST. CO. CONWAY ASPHALT A.P.T. BFN HOGAN CO. 100 tons or less $40.00 $22.00 $17 .80 $28.56 100-200 tons 32.50 20.85 17.20 24.06 200-300 tons 30 .00 19.65 17.10 20.76 300-500 tons 27 .50 18.50 16.80 18.81 500 tons or more 22.50 17.95 16.35 17.81 (ALL OR NONE) I Alderman Abdin moved, seconded by Alderman Wilson, to accept the low bid $16.35 from A.P.T. Construction Co. for H.M.A.C. laid in place. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. [ f l REGULAR CITY COUNCIL MEETING FEBRUARY 2, 1978 PAGE 3 The following bids were submitted for approx. 120,000 sq. yards of Slurry Seal for the Street Department:· Bituminous Asphalt Sealing Specialists ....... $ 46,200.00 (total bid price) Ben M. Hogan Company, Inc .................... $ 67,800.00 (total bid price) Alderman Swaim moved, seconded by Alderman Lawson, to accept low bid from Bituminous Asphalt Sealing Specialists for approximately 120,000 square yards of slurry seal in the amount of $46,200.00. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 neg- ative vote. Alderman Abdin was out of the room at the time of voting. MOTION CARRIED. SANITATION DEPARTMENT: PARKS & RECREATION DEPT: PLANNING COMMISSION: GENERAL: ORDINANCE NO. 478: AN ORDINANCE FIXING AND IMPOSING THE AGGREGATE AMOUNT OF FEES, CHARGES AND SPECIAL TAXES TO BE PAID THE CITY OF JACKSONVILLE, ARKANSAS BY ARKANSAS POWER & LIGHT COMPANY AND THE METHOD OF PAYMENT THEREOF, AND FOR OTHER PURPOSES; was introduced. Alderman Abdin moved, seconded by Alderman Wilson, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Alderman Lawson. Alderman Abdin moved, seconded by Alderman Lawson, that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Brickell and Abdin. Alderman Wilson was out of the room at the time. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Abdin moved, seconded by Alderman Swaim, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Brickell and Abdin. Alderman Wilson was out of the room at this time. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Mayor Reid read the Ordinance for SECOND TIME. Alderman Lawson moved, seconded by Alderman Abdin, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Brickell and Abdin. Alderman Wilson was out of the room at this time. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Mayor Reid read the Ordinance for THIRD AND FINAL TIME. Alderman Lawson moved, seconded by Alderman Abdin, that the ADOPTED. ROLL CALL and the following voted aye, Aldermen: Brickell and Abdin. Alderman Wilson was out of the room at 5 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance be APPROVED AND Lawson, Elkins, Swaim, this time. Motion received Alderman Abdin moved, seconded by Alderman Lawson, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Brickell and Abdin. Alderman Wilson was out of the room at this time. ~g . REGULAR CITY COUNCIL MEETING FEBRUARY 2, 1978 PAGE 4 Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 478 THIS 2ND DAY OF FEBRUARY, 197 8 . Alderman Brickell moved, seconded by Alderman Abdin, to enter into an agreement with Family Service Agency of Central Arkansas, beginning February 1, 1978 and to be terminated or renewed by February 1, 1979 and to appropriate $3,000 for a total of $6,000 to be reimbursed by the Family Service Agency. Fifty percent of these monies is to pay Mr. Leon Sorrells salary in connection ~ith the_DWI ~rogram. _ROLL CALL and the following voted aye, Aldermen: Lawson, Elk1ns, Swa1m, \~1lson, Bnckell and Abdin. Motion received 6 affirm ative votes and 0 negative vote. MOTION CARRIED. Alderman Brickell moved, seconded by Aldenman Swaim, to accept low bid (only bid received) from Woodhaven Homes Inc. in the amount of $17,400 for the expansion of city hall to be completed in approximately ninety days. Alderman Lawson am~nqed.the above motion, s~c9nded by A1derman Wilson, to app~opriate $2,/00.00 a1r cond1t1on1ng costs, $500.00 w1r1ng equall1ng $3,200 or lowest b1d possible to secure a cooling and heating system & rewiring. servi~es ·to,serve the rest of city hall, including the ~·1ayor's office with th.is expansion. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim,, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and negative vote. MOTION AS AMENDED, CARRIED. Alderman Lawson moved, seconded by Alderman Elkins, to appropriate $10,000 to the Jacksonville Elderly Activities Program. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Bill Owens distributed, at this time, copies to the council of vicinity map depict- ing School Drive and Hospital Street. He stated he had contacted the Pulaski County School District office to endeavor to seek right-of-way acquisition in order to extend Hospital Drive and make it straight to School Drive, thus eliminating curve. He has had no response at this time. He displayed an aerial photograph depicting how streets could connect if aforementioned right-of-way would be granted. It was reported that General Properties will dedicate the right-of-way in the area of Hospital St. Mr. Owens relayed a message from City Attorney Mills concerning renew- ing present, existing contract between Wildlife Management Co., Hope, Arkansas, for beaver control and maintenance in Jacksonville and surrounding area. Mr. Mills' opinion was that present said contract could be renewed because of the uniqueness of the situation. He suggested renewing the contract, provided the city could come up with a price favorable to all concerned in renewing contract agreement. Alderman Wilson moved, seconded by Alderman Lawson, to advertise for bids on beaver control for balance of 1978 in the Jacksonville area. After much discussion, Alderman Abdin called for a question. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE NO. 479: AN ORDINANCE AMENDING ORDINANCE NUMBER 472 OF 1978; DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES. Alderman Lawson moved, seconded by Alderman Wilson, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, REGULAR CITY COUNCIL MEETING FEBRUARY 2, 1978 PAGE 5 Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Alderman Lawson. Alderman Abdin moved, seconded by Alderman Elkins, that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Lawson moved, seconded by Alderman Abdin, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Abdin read the Ordinance for SECOND TIME. Alderman Elkins moved, seconded by Alderman Wilson, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 af- firmative votes and 0 negative vote. MOTION CARRIED. Alderman Abdin read the Ordinance for THIRD AND FINAL TIME. Alderman Elkins moved, seconded by Alderman Swaim, that the Ordinance by APPROVED AND ADOPTED. ROLL CALL and the foll_9wing voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell ·and Abdin. · ·Mofibrr·~received 6 affirmative votes and 0 neg- ative vote. MOTION CARRIED. Alderman Elkins moved, seconded by Alderman Wilson, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 479 THIS 2ND DAY OF FEBRUARY, 1978. At this time Eugene Kelley, Finance Director, ask that council clarify who is eligilble for insurance under the ciy 1 s plan. After discussion, Alderman Abdin moved, seconded by Alderman Wilson, that all elected officials and city employees receiving a salary be covered if desired with insurance to be paid for -by the city. Any commissioner or non-salaried employee may insure themselves under the program at the individual and family rates assessed the city. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. APPOINTMENTS: Alderman Abdin moved, seconded by Alderman Elkins, to ratify the reappointment of Mr. Mike Wilkinson to serve a three (3) year term on the Board of Adjustment. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ANNOUNCH1ENTS: Departmental Review Session with Finance Department and Engineering Department on February 16, 1978 after council meeting adjourns. Discussion/bids for chemicals and lime purchases by the Water Department. Mayor Reid reported the Water Dept. Supt., Finance Director and others had met on above referenced item of business, disclosing quite a nu~ber of problems involved. He stated the aforementioned people had decided that lime could be handled on a bid-type REGULAR CITY COUNCIL MEETING FEBRUARY 2, 1978 PAGE 6 basis without a problem and this will be started immediately. But the chemicals are extremely difficult to go out for bids on, especially the purchasing of chlorine. After discussion on pros and .cons of why the city could and could not go out for bids on chemicals, final consensus of council was to approve the lime being bid but to leave the chemical purchasing as is being done at this time, until possibly a local supplier could be found to be dependable and reliable in not only getting product to the water dept. but have no billing problems, also. Mayor Reid reminded council membership to please fill out questionnaires recently sent to them by the county and return them as soon as possible. Alderman Lawson moved, seconded by Alderman Abdin, that meeting be adjourned. No formal vote was taken. ~d ,May ci} r 31. CITY COUNCIL GF JACKSONVILLE, ARKANSAS AGENDA: REGULAR CITY COUNCIL MEETING FEBRUARY 16, 1978 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: Regular City Council Meeting Feb. 2, 1978 4. APPROVAL AND/OR CORREC- TION OF MINUTES: 5. CONSENT AGENDA: (WATER DEPT.) (WATER DEPT.) (FIRE DEPT. ) (POLICE DEPT. ) (STREET DEPT.) 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. SANITATION DEPARTMENT: Regular City Council Meeting Jan 5, 1978 Regular City Council Meeting Jan. 19, 1978 a. Cash Receipts & Disbursements (Billie Staples) b. Accounts Payable (Billie Staples) c. Monthly Report (Chief Schmitt) d. Monthly Report (Chief Robinson) e. Monthly Report (Bobby Martin) a. Request to accept low bid/air compressor (Chief Schmitt) a. Request to accept low bid/7 police vehicles (Chief Robinson) b. Request for change order authorization; plumbing; jail equipment (Mayor Reid) a. Presentation: Asphalt and Slurry Seal Program for 1978: Action to be~considered at next council meeting (Mayor Reid) 12. PARKS & RECREATION DEPT. Annual Report (Annabelle Moore) 13. PLANNING COMMISSION: a. Ord. #480; Rezoning of Briarfield Subdiv., Sec. 3, All 3 Phases; 12.0 acres; From $-1 to R-5; zero lotline concept b. Ord. #481; Rezoning W. Jax. Sub. #1. Lots 25 through 31, Lenora St. Location: R-3 to C-1 c. Recommend approval of Final Plat; Sawmill Village Subdiv. (Graham Rd) waiver on lots 11 ~ 12; front setback requirements from 35-ft to 25 ft. a;l. GENERAL: a. Request for Crime Prevention Program Extension: Second Year Funding--Grant #77-~0 Through LEAA (Mayor Reid & Mike Hagge) J b. Appropriation request; Boy's Club (Ald. Abdin) c. Discussion: Motorcycle racing track within planning area of Jacksonville (Ald. Abdin) d. Request purchase of Municipal Code Books and supplements, thereto (Mayor Reid) e. Request a-propriation: Metroplan Dues--1978 ($5,712.00) (Mayor Reid) f. Request appropriation: Central Ark. Planning & Development Dues 1978 ($!,414.00) (Mayor Reid) ANNOUNCEMENTS: City Employee Holiday Observance; Monday, Feb. 20, 1978 George Washington's BD ADJOURNMENT: Sanitation Schedule for above date: The Crews will work on schedule. Presentation of Departmental Review Formats: Beaut. and Sanit. Depts. to be reviewsed at next reg. mtg. Mar 2, 1978 Appointment of 2 council members to serve with Parks and Planning Comm committee for excess airbase property proposal (Mayor Reid) Reminder: Lonoke Water Case Hearing: Feb. 27, and 28 Lonoke County Chancery Court Bloodmobile will be parked at city hall all day Tuesday; Feb. 28, 1978 U.A.D.R. Panel Disc. on Cities anrl towns; City Hall 7:00pm Tuesday, Reb 28, 1978 Aclin Ford Co. Arkansaw Meter Bowles & Edens Co. Browns Carpet & Interiors Capitol Chemical Conrade Electric Crain Sales G.P. Freshour W.W. Grainger Ivys Auto Supply Jacksonville Starter James Bros. City General Fund (PD) McDonald Locksmith Modern Chemical N.D. Nelson Co, Parkin Printing Ivy Hall Garage Southern States Ind. (PD) Vaughan Tire Co. Walkers Radiator Ser. CURRENT ACCOUNTS PAYABLE February 1978 484,06 1,589.97 342.99 690.26 2,875.25 924.80 59.80 15,94 159.43 6,61 51.25 121,68 239,58 198.22 249.00 80.34 159,65 10,31 549.56 28.84 37.29 Acme Uniform Rental Bachman Lime & Supply Brooks Farm & Garden Burroughs Corp City Lumber CMS F & F Auto Parts Friendly Auto Par.ts Goodsell Welding Jacksonville Dust Ser. Jacksonville Auto Parts Larry James Keeling Supply Mobil Oil McCullough Assoc. (PD) OTASCO Precision Engine Roc-Arc Water Town & Country Ins. Wal-Mart Stores Wal-Mart Stores · (PD) TOTAL DISBURSEMENTS Bills Paid Bills to Pay 272.80 1 ,251. 00 219.99 2,598.69 974.80 142,88 47.01 38.84 120.22 46.25 18.03 225.00 1,160.85 2,047.80 21,923.95 25.73 401.70 14.94 3,800.00 10.27 6.61 44,222.19 22,719.70 21,502.49 '33. r REGULAR CITY COUNCIL MEETING MUNICIPAL BUILDING FEBRUARY 16, 1978 7:00P.M. TO 9:30P.M. The City Council of the City of Jacksonville, Arkansas, met in Regular Session, Thursday, February 16, 1978, at 7:00 p.m. The meeting was called to order by Mayor Reid who also gave the invocation followed by the recitation of the 11 Pledge of Allegiance 11 by the standing audience. On ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Swaim, Brickell and Abdin. Alderman Wilson was absent and Alderman Elkins arrived later in the meeting . Present: 4. Absent: 2. A quorum was declared. Others present were Mayor Reid, City Clerk Avants and several department heads. PRESENTATION OF THE MINUTES: Min utes of t he Regu l ar City Council Meeting of February 2, 1978, were presented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES: Correct ions an d/or addi t ions to t he Minutes of the Regular City Council Meeting of January 5, 1978, and the Regular City Council Meeting of January 19, 1978, were the next order of business. Alderman Lawson moved, seconded by Alderman Swaim, to approve the Minutes as written. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Brickell and Abdin . Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. CONSENT AGENDA: Mayor Reid presented the following items for approval on CONSENT AGENDA: Alderman Lawson inquired concerning the Bond consulting Engineers fee of $1,748.73 for the Water Department for discussion. It was stated that the amount was for necessary engineering services compiling data for Lonoke water lawsuit. Alderman Brickell questioned the Keeling Supply Company bill for 1,160.85. Bobby Brewer, Sewer Supt., stated this amount was pump rental. Alderman Abdin suggested the Sewer Department bring back a proposal of what it would cost to purchase their own pump, as it is being used regularly. At this time, Alderman Lawson moved, seconded by Alderman Swaim to approve for payment the Current Accounts Payable in the sum of $44,222.19 for the Jacksonville Water & Sewer Dept. and to accept and file the Cash Receipts and Disbursements Report for February, 1978. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Brickell and Abdin. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Lawson moved, seconded by Alderman Swaim, to accept and file the Fire Department Report for January, 1978, submitted by Chief Schmitt, depicting 25 alarms during the month with an estimated fire loss of $5,800.00. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Brickell and Abdin. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Lawson moved, seconded by Alderman Swaim, to accept and file the Police Department report for January, 1978, submitted by Chief Robinson, reflecting 622 cases brought before the Municipal Court with total cash received from fines, forteitures and miscellaneous payments in the amount of $24,019.95. ROLL CALL and the following voted aye, Aldermen: Lawosn, Swaim, Brickell and Abdin. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. .J5 .. REGULAR CITY COUNCIL MEETING FEBRUARY 16, 1978 PAGE 2 Alderman Lawson moved, seconded by Alderman Swaim, to accept and file the Street Department report for January, 1978, submitted by Bobby Martin, consisting of the daily work record. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Brickell and Abdin. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: The following bid was submitted for an air compressor: Felix Swan, Inc. $3,858.38 Alderman Abdin moved, seconded by Alderman Lawson, to accept the bid of $3,858.38 from Felix Swan, Inc. for one air compressor. All approved by voice vote. MOTION CARRIED. POLICE DEPARTMENT: The following bids were submitted for 7 police vehicles: Harold Gwatney Chevrolet Jacksonville Dodge $41,130.33 $37,828.89 Since the low bid exceeded the budgeted amount of $35,000.00 (Revenue Sharing Funds), there was some discussion about the lowest bid coming in $2828.00 over what was budgeted. It was stated that the 7 old Police vehicles would be auctioned off and the proceeds would make up the difference--any excess would be put back into Revenue Sharing Funds./'-· Alderman Lawson moved, seconded by Alderman Abdin, to accept the low bid sub- mitted by Jacksonville Dodge in the amount of $37,828.89. (Revenue Sharing Funds) Alderman Abdin added the proceeds from the sale of old vehicles will make up the difference over the budgeted amount with any extra going back into Revenue Sharing. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Brickell and Abdin. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. At last Council meeting, a letter was requested from Wittenberg Delany & Davidson, Inc. explaining changes needed to make the storage area in the new jail facility convertible to a cell for future needs. At this time, there was discussion about the letter and changes recommended by WD&D. Alderman Abdin moved, seconded by Alderman Lawson, to approve these changes in the amount of $663.77 to be appropriated from contingency fund set aside from Bond Issue monies to make the storage area convertible to a cell for future use. All approved by voice vote. MOTION CARRIED. STREET DEPARTMENT: Bill Owens, City Engineer, presented the asphalt and slurry seal program for 1978 which proposed 8.4 miles Slurry Seal and 2.6 miles asphalt for a total of 11.0 miles. Maps picturing the program were also presented. City Engineer Owens urged Council Members to study the program and be prepared to act next Regular Council Meeting. A discussion followed concerning the lack of sidewalks and/or crosswalks on Main Street going under 67-167 and why the Main St. & Marshall Road widening did not include them. Michael Hagge, Grants Coordinator, mentioned that the sidewalks were not within the original scope of the project as defined REGULAR CITY COUNCIL MEETING FEBRUARY 16, 1978 PAGE 3 by EDA. The sidewalk along the side of Marshall Road was approved because the widening of the street took away the space where people could walk. However, the area beneath the overpass was not part of the EDA project and therefore EDA funds could not be used to construct the sidewalks. The orginal project was approved by EDA to provede increased access to the Jacksonville Industrial Park through the widening of two arterial streets, West Main Street and Marshall Road. The project did not include the intersection of these two streets. The council formally requested Mr. Bill Owens, City Engineer, to perform the following tasks and report back: (1) Write the Arkansas St. Highway Dept. and request their reasoning why they did not allow city to install sidewalks on their easement under 67-167 under W. Main St. bridge on recent EDA improvement project. (2) Work with Highway Dept. on having area striped for crosswalks, etc. at above referenced underpass location. (3) Write to Pulaski County officials and requst assistance on asphalting General Samuels Rd. (4) Work with ARKLA Gas Company to obtain an approximate report on streets the gas company will be tearing up this spring and summer in Sunnyside addition. (this is being done to locate leaks in existing gas lines) Alderman Elkins arrived at this time. SANITATION DEPARTMENT: PARK & RECREATION DEPARTMENT: Annabelle Moore, Park & Recreation Department Supervisor, presented the 1977 Park & Recreation Department Report and briefly discussed the report withfue Council. A discussion followed concerning the placement of parks, equipment and facilities in Jacksonville. Miss Moore commented that an application for funds from BOR has been submitted for the construction of 4 additional tennis courts at Jacksonville High School and 2 courts at N. Pulaski High, all of which will be lighted, also included was repair of the courts at Pleasure Park which repre- sents $68,000 in total funding, however it was indicated that Jacksonville would receive only partial funding, or a total of $38,000 with which to work and she stated a revised application had been submitted January 6, 1978 for $38,000 for construction of the courts. After further discussion, Ms. Moore stated a cost estimate would be presented next meeting for the tennis courts and multi- purpose court at the North Pulaski High School. Annabelle Moore will work with Parks Commission, at Eddie Brickell •s request, to see if electrical scoreboard could be possibly purchased for Dupreee Park at a cost of approximately $850. Alderman Abdin moved, seconded by Alderman Elkins, to accept the Park & Re- creation 1977 Report. All approved by voice vote. MOTION CARRIED. PLANNING COMMISSION: ORDINANCE 480: AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSONVILLE, ARKANSAS; AMENDING ORDINANCE NOS. 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; DECLAR- REGULAR CITY COUNCIL MEETING FEBRUARY 16~ 1978 PAGE 4 ING AN EMERGENCY, AND FOR OTHER PURPOSES. (Section 3; zero lotline construc- tion)(R1 TO R-5) (Briarfield Subdivision, all three Phases) Alderman Abdin moved, seconded by Alderman Lawson, that the Ordinance be placed on FIRST READING. Bob Moore, r e presenting J im Peacock Realty Co., discussed setback requirements with the Council. After discussion, Alderman Lawson with- drew his second. Motion died for lack of sec ond. The council formally recommended the city attorney and city engineer work up 3 seperate and distinct ordinances depicting each phase of zero lotline construction to be voted on respectively. Each phase to be consistent with new zero lotline ordinance out- lining 5 acre limitation per rezoning request. ORDINANCE 481: AN ORD I NAN CE RE CLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSONVILLE, ARKANSAS; AMENDING ORDINANCE NOS. 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY, AND FOR OTHER PURPOSES. (Lenora Street Location) Alderman Abdin moved, seconded by Alderman Lawson, that Ordinance be placed on FIRST READING. ROLL CALL and the followinq voted aye, Aldermen: Lawson, Elkins, Swaim, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Alderman Lawson. Alderman Abdin moved, seconded by Alderman Brickell, that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen : Lawson, Elkins, Swaim, Brickell and Abdin. · Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Lawson moved, seconded by Alderman Abdin, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Mayor Reid read the Ordinance for SECOND TIME. Alderman Abdin moved, seconded by Alderman Swaim, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Brickell and Abdin. Motion rP.ceived 5 affirmative votes and 0 negative vote. MOTION CARRIED. Mayor Reid read the Ordinance for THIRD AND FINAL TIME. Alderman Brickell moved, seconded by Alderman Lawson, that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Brickell and Abdin. · . Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Swaim, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 481 THIS 16TH DAY OF FEBR UA RY, 19 78 . REGULAR CITY COUNCIL MEETING FEBRUARY 16, 1978 PAGE 5 Concerning the Planning Commission 1 s recommendation for approval of Final Plat; Sawmill Village Subdivision (Graham Road) waiver of front setback requirements from 35 feet to 25 feet, on lots 11 and 12, Alderman Brickell moved, seconded by Alderman ;Abdin ·, to approve this request. ROLL CALL and the following voted aye, Aldermen: • Lawson, Elkins,-s.waim ·;•Bnickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. GENERAL: After a presentation by Shirley Cox, Crime Prevention Coordinator, and some discussion, Alderman Brickell moved, seconded by Alderman Swaim, not to approve Crime Prevention Program Extension (Second Year Funding--Grant #77-100; Through LEAA Funds in which city 1 s share would have been $3,624.39.) All approved by voice vote. MOTION CARRIED. Alderman Lawson moved, seconded by Alderman Elkins, to approve a Revenue Sharing $4,0 Q1L~ appropriation to the Jacksonville Boys 1 Club to be utilized in recreation area for o eachers. Approved by voice vote. MOTION CARRIED. The request for a motorcycle racing track was withdrawn before the meeting began, therefore this item was taken off the agenda. After discussion, it was the general consensus of the Council not to proceed with ordering Municipal Code books and supplements -(mimimum 25 books -cost $2,000) at this time and they urged the Mayor to try to recover existing copies with more stringency. Alderman Brickell moved, seconded by Alderman Abdin, to pay Metroplan dues in the amount of $5,712.00 for 1978 as budgeted. All approved by voice vote. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Brickell, to pay the Central Arkansas Planning & Development dues in the amount of $1,414.00 for 1978 as budgeted. All approved by voice vote. MOTION CARRIED. It was stated that a final court date on the Lonoke Water Case would likely be scheduled soon. The departmental reviews were postponed because of the absence of Alderman Wilson. ANNOUNCEMENTS: City Employee Holiday Observance; Monday, February 20, 1978; George Washington 1 s Birthday. Sanitation Schedule for above date: The crews will work on schedule. Presentation of Departmental Review Formats: Beautification & Sanitation Depart- ments; to be reviewed at next regular meeting -March 2, 1978. Appointment of two council members to serve with Parks and Planning Commission committee for excess airbase property proposal (Mayor Reid) (not acted upon) Reminder: Lonoke Water Case Hearing: February 27th and 28th; Lonoke County Chancery Court. Bloodmobile will be parked at City Hall all day; Tuesday; February 28th, 1978. U.A.L.R. Panel Discussion on Cities and Towns; City Hall; 7:00p.m., Tuesday, February 28th, 1978. Public Hearing at 7:00p.m. sponsored by Health Services Agency February 27, 1978, at AP&L Reddy Room. ADJOURN~1ENT: Alderman Abdin moved, seconded by Alderman Swaim, that the meeting be adjourned until March 2, 1978, Regular Council Meeting. Motion approved by voice vote. MOTION CARR I ED. 3'J. REGULAR CITY COUNCIL MEETING FEBRUARY 16, 1978 PAGE 6 l 41 . City Council of Jacksonville, Arkansas AGENDA -REGULAR CITY COUNCIL MEETING MARCH 2, 1978 1. OPENING PRAYER 2. ROLL CALL: 3. 4. PRESENTATION OF MINUTES: APPROVAL AND/OR CORRECTION OF MINU.TES 5. CONSENT AGENDA: 6. WATER DEPARTMENT: a. 7. SEWER DEPARTMENT: a. b. 8. FIRE DEPARTMENT a. b. 9. POLICE DEPARTMENT a. 10. STREET DEPARTMENT a. b. c • 11. SANITATION DEPT: 12. PARKS & REC. DEPT: 13. PLANNING COMMISSION: a. b. c . d. 14. GENERAL: a. b. c . Regular City Council Meeting - February 16, 1978 Regular City Council Meeting - February 2, 1978 Request to accept low bid/2 pickup trucks (Billie Staples) Update Report/Crist Engineers/Step I, Ph II; Infiltration Study (Mayor Reid) Reque s t to a ccept low bid/fepcing; E. Plant (Bobby Brewer) Request to adv. for bids/5 high-band radio units (Chief Schmitt) Request for gas line placement at new central fire station location ($2,975.00 cost) (Bill Owens) Request to adv. for bids/2 mobile radios (Chief Robinson) Slurry Seal and Asphalt Program for 1978 (Bill Owens) Request to accept low bid/bulldozer (Mayor Reid) Request to adv .. for bids/concrete lining of ditch in Laurel-Cherry and Oakhurst addition areas (Mayor Reid) Ord.#~8 2 ; Rez o n i ng; Harrell Property; Jones Addn., Bl k 1, Lo t #6; f r om R-1 t o C-1 Cla s sif i c a tion: (a ppealing decls i on f rom Pl ann i n g Comm. mee ting o f Fe b. 7,1 97 8 ) Or d H483J Br iarfie ld Su b ., Se c. 3, Ph I OrdU ~; Briarf i eld Sub., Se c. 3 , Ph II Or d iJ 485; Bria rf'i e l d Sub. , Se c. 3 , Ph III (ZERO LO'l'L I NES -FR OM R-1 '1'0 R-5 CLASSIFI . ) Re qu est to a c ce p t l o w b i d /beav er c o n tro l Reque s t to accept low 'bid/pickup truck for Inspection Department (Mayor Reid) Discussion/new policy to be established: insurance continuance for suspended or terminated employees (Gene Kelley) 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOHRNMENT: a. a. b. Two Aldermen to serve on special committee with Parks and Planning Commissions for excess airbase property proposal (Mayor) Final approved contracts have been sighed Dept. of Local Services-IPA Grant can begin immediately (Civil service for non- uniformed city employees study) (Michael Hagge, Grants Department.) Departmental Reviews scheduled for City Council Meeting, March 16, 1978: 1. Sanitation Dept.-Gerald Hamm 2. Beautification Dept.-Ophelia Blasingame (March 2nd, 1978) (After City Council Adjournment: The following Departmental Reviews will convene.) 1. Finance Department-Eugene Kelley 2. Engineering Department-William C. Owens NOTE: Aldermen: If you need copies of Departmental Reviews, please advise, requested by Mayor's Secretary 2-28-78 ' l J REGULAR CITY COUNCIL MEETING MUNICIPAL BULDING MARCH 2, 1978 7:00 P.M. TO 9:10 P.M. The City Council of the City of Jacksonville, Arkansas, met in Regular Session, Thursday, March 2, 1978, at 7:00p.m. The meeting was called to order by Mayor Reid. Alderman Elkins gave the invocation followed by the recitation of the "Pledge of Allegiance" by the standing audience. On ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Present: 6. Absent: 0. A quorum was declared. Others present were Mayor Reid, City Clerk Avants and several department heads. PRESENTATION OF THE MINUTES: Minutes of the Regular Council Meeting of February 16, 1978, were presented for study and later approval. Mayor Reid stated a correction was to be made on page four (4) under Ordinance No. 481. It states that Alderman Wilson was out of the room at the time of voting but Alderman Wilson was absent from this meeting. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES: Corrections and/or additions to the Minutes of the Regular Council Meeting of February 2, 1978, were the next order of business. Alderman Abdin moved, seconded by Alderman Lawson, to approve the Minutes as written. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. CONSENT AGENDA: No listing. WATER DEPARTMENT: The following bids were submitted for two (2) 1978 pick-up trucks for the Water Department: Gwatney Chevrolet Jacksonville Dodge Aclin Ford $4,136.90 ea. $4,193.22 ea. $4,196.90 ea. two for $8,273.80 two for $8,386.44 two for $8,393.80 Alderman Abdin moved, seconded by Alderman Lawson, to accept low bid in the amount of $8,273.80 for two (2) 1978 pick-up trucks from Gwatney Chevrolet. ROLL CALL and the following vote·d aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Mayor Reid deviated from the agenda with permission of council to discuss Item B under General; a request to accept low bid for one (1) 1978 pick-up truck for the Inspection Department. The following bids were submitted for one (1) 1978 pick-up truck for the Inspection Department: ~3. Aclin Ford Co. $4,997.66 REGULAR CITY COUNCIL MEETING MARCH 2 , 1 9 7 8 PAGE TWO Gwatney Chevrolet Jacksonville Dodge $4,868.54 $4,866.92 Alderman Elkins moved, seconded by Alderman Brickell to accept next to lowest bid from Gwatney Chevrolet in the amount of $4,868.54 for one (1) 1978 pick-up truck for the Inspection Department to be paid for out of REVENUE SHARING FUNDS. Justification for not accepting low bid from Jacksonville Dodge was due to upkeep and maintenance record kept on a 1975 Dodge pick-up now used by this department. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. SEWER DEPARTMENT: Mayor Reid introduced Mr. Rick Barger with Crist Engineers who gave an update report on Step I, Phase II, Infiltration Study. Mr. Barger stated the facility plan was not quite finished but would like to request a special council meeting to discuss the plans. In his report he brought out they planned to do away with ten pump stations within city, and to abandon the east and west plants as they now exist. A map was displayed that depicted force main line placement showing gravity lines down the county line to run with another one along Rocky Branch to run into one plant site. He outlined the two proposed plant sites, one in South Jacksonville and one east of Military Road area. The site mentioned in South Jacksonville, south of Bayou Meto Reed's Bridge, was thought to be the best site because of power availability and it was isolated. The plant will operate through mechanical treatment versus land treatment which would entail approximately 1,300 acres of land for latter route, which EPA dosen't go along with. He stated EPA will only pay for inter- ceptor lines. The City Engineer reported at this time the design stage was finished, but the airbase was holding up progress because their participation in sewer plant must be in writing before any more could be accomplished. The Mayor reported there would be a meeting in the very near future between EPA officials, airbase personnel and the city ~o iron these differences out. Mr. Barger ell<.letl hls report by stating the design for said plant is for twenty years and that 30" and 36" lines will be constructed. He said he would prepare a map for handout along with cost breakdown in near future showing exactly what large map displayed at meeting. The following bids were submitted for 333 ft. of chain link fence for Sewer Department: Ingle Fence Co. United Fence Co. Bayou Meto Fence Co. $1,768.00 $1,946.70 $1,908.90 Alderman Abdin moved, seconded by Alderman Elkins, to accept low bid from Ingle Fence Co. in the amount of $1,768.00 for 333 ft. of chain link fence. ROLL CALL and the following voted . I l REGULAR CITY COUNCIL MEETING MARCH 2, 1978 PAGE THREE aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. FIRE DEPARTMENT: Alderman Elkins moved, seconded by Alderman Abdin, to advertise for bids for five (5) high-band radio units for Fire Department. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. It was the concensus of council not to approve a request for a gas line placement at the new central fire station in the amount of $2,975.00 until more information could be obtained regarding gas line and sewer lines to this location. Mayor Reid stated there would be a report at the next council meeting concerning aforementioned two items of business. POLICE DEPARTMENT: Alderman Lawson moved, seconded by Alderman Elkins to advertise for bids for two (2) mobile radios for the Police Department at approximately $800.00 each. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED . At this time there was discussion regarding new police uniforms and purchasing of same. Some of the aldermen stated the first they learned of the new shirts was when they read it in the local newspaper. Chief Robinson explained the officers would be issued two sets of clothing this year versus four sets and the money would have been expended any way to purchase shirts, and the only change was the color and an emblem. Therefore, the cost was no greater nor any smaller than the budget allowed for uniform purchases. STREET DEPARTMENT: Alderman Swail1 moved, seconded by Alderman Wilson, to accept Slurry Seal and Asphalt Program for 1978 with the following additions: Brookhaven Drive to be added to Slurry Seal Program, as requested by Alderman Brickell, and change item numbers 15 and 24 slurry seal proposal sheet to read: South Road (South Oak to Highway #294) and Park Road (Highway 294 to Collins Road). There were no changes effected in proposal concerning HMAC placement for 1978. The City Engineer discussed the following with the aldermen and agreed to accomplish the following repair work: (1) Fill holes at Cherry and Graham Road (2) Work with Ron Mills, City Attorney, to notify contractor who tore up Walnut Street that said street needs to be completely repaired, as the contractor had run a sewer line right down the middle of Walnut Street and did not bring street back to original condition. (The latter accomplished without authority from city forces) (3) As soon as weather permits, Bailey and Main would be repaired. Mr. Owens stated he would work with Arkla Gas on said utility's relocation of REGULAR CITY COUNCIL MEETING MARCH 2, 1978 PAGE FOUR lines in entire Sunnyside Addition this year. He said there was five miles of line involved, and he would be charging Arkla from $2.00 to $4.00 per linear foot where the streets have been torn up in said area. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. The following bids were submitted for one dozer for the Street Department: Gipson Tractor & Imp. Co. Birdsong-Goodin Int. Carl Bailey Co., Inc. ConMark, Inc. J. A. Riggs Tractor Co. R. A. Young & Son, Inc. R. A. Young & Son, Inc. $23,570.20 $23,428.00 $22,931.24 $25,829.78 $22,568.00 (DOES NOT MEET SPECS) $22,928.00 (DOES NOT MEET SPECS) $27,203.66 ALTERNATE BID) Alderman Abdin moved, seconded by Alderman Lawson, to accept the low bid that meet specifications from Carl Bailey Co., Inc. in the amount of $22,931.24 for one (1) dozer. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. The City Engineer presented to the council a four-phased written proposal depicting cost breakdown of each phase on what would be involved from a professional engineering stand- point to alleviate some flooding problems in Laurel-Cherry and Oakhurst areas. The cost ran approximately $278,000 for all four phases. After much discussion regarding the lining of ditch in Laurel- Cherry and Oakhurst Additions, council deferred action on this project until more information could be obtained. Mr. Owens stated he would present an update on complete cost of said flooding problems and a photograph depicting entire area by next council meeting. Mayor Reid stated an item concerning retention basin would be bronght hack at next council meeting, also, as it was related to this situation. SANITATION DEPARTMENT: PARK & RECREATION DEPARTMENT: PLANNING COMMISSION: Ordinance No. 482: Rezoning Harrell Property (Jones Addition, Block 1, lot #6) The council at this time objected to having an ordinance prepared ahead of time concerning action of above mentioned rezoning that was being appealed from Planning Commission membership's decision to deny same. Therefore, the council changed Ordinance No. 482 as placed on prepared agenda to be considered as next item of business, for rezoning of Briarfield Subdivision, Section 3, Phase I. In discussion that REGULAR CITY COUNCIL MEETING MARCH 2, 1978 PAGE FIVE followed, Reed Williamson and Daisy Olsen, legal counsel for Mrs. Harrell, presented a short oral report on why they thought property should be zoned commercial, in that the area in and around said property was commercial. Mrs. Harrell reported she wished to put offices on property, if it could be zoned C-1. There was some discussion concerning whether rezoning signs were placed in a conspicuous place during the time ahead of public hearing. Alderman Wilson moved, seconded by Alderman Swaim, to accept the Planning Commission's recommendations to deny the rezoning from R-1 to C-1. All voted in favor, with exception of Alderman Abdin, who abstained because of conflict of interest. Motion received 5 affirmative votes and 0 negative vote, with one abstension. MOTION CARRIED. ORDINANCE NO. 482: AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSONVILLE, ARKANSAS, AMENDING ORDINANCE NOS. 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY, AND FOR OTHER PURPOSES. (Briarfield Subdivision; Section 3, Phase I) Alderman Abdin moved, seconded by Alderman Wilson, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Alderman Wilson. Alderman Abdin moved, seconded by Alderman Swaim, that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Abdin moved, seconded by Alderman Swaim, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Brickell and Abdin. Alderman Wilson was out of the room. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Brickell read the Ordinance for SECOND TIME. Alderman Abdin moved, seconded by Alderman Swaim, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Brickell and Abdin. Alderman Wilson was out of the room. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Brickell read the Ordinance for THIRD AND FINAL TIME. Alderman Lawson moved, seconded by Alderman Abdin, that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Brickell and Abdin. Alderman Wilson was out of the room. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. REGULAR CITY COUNCIL MEETING MARCH 2, 19 7 8 PAGE SIX Alderman Swaim moved, seconded by Alderman Brickell, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Brickell and Abdin. .Alderman Wilson was out of the room. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 482 THIS 2ND DAY OF MARCH, 1978. ORDINANCE NO. 483: AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSONVILLE, ARKANSAS; AMENDING ORDINANCE NOS. 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY, AND FOR OTHER PURPOSES. (Briarfield Subdivision, Section 3, Phase II) Alderman Abdin moved, seconded by Alderman Lawson, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Alderman Swaim. Alderman Abdin moved, seconded by Alderman Lawson, that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Abdin moved, seconded by Alderman Lawson, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Brickell read the Ordinance for SECOND TIME. Alderman Abdin moved, seconded by Alderman Brickell, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vole. MOTION CARRIED. Alderman Brickell read the Ordinance for THIRD AND FINAL TIME. Alderman Abdin moved, seconded by Alderman Lawson, that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Lawson, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. r REGULAR CITY COUNCIL MEETING ~q. MARCH 2, 1978 PAGE SEVEN ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 483 THIS 2ND DAY OF MARCH~ 1978. ORDINANCE NO. 484: AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSONVILLE, ARKANSAS; AMENDING ORDINANCE NOS. 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. (Phase III of Briarfield Subdivision, Section 3; West of Loop Road, approximately location) , Alderman Abdin moved, seconded by Alderman Brickell, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Wilson, Brickell and Abdin. Aldermen Lawson, Elkins and Swaim voted nay. Mayor Reid voted aye to break the tie. Motion received 4 affirmative votes and 3 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Alderman Wilson. The council proceeded to suspend the rules and place on second and third reading, with a vote of 3-3, with mayor breaking tie in favor. But the city attorney stated it took two-thirds majority of council, amounting to four (4) votes, to suspend the rules. Therefore, the mayor ruled Ordinance No. 484 would be brought back to next council meeting for second reading. GENERAL: The following bids were submitted for Beaver Control Contract for 1978: Wildlife Management Co. Phillip Asselin $900.00 per month/ $9,000.00 $966.68 per month/ $11,600.00 Alderman Swaim moved, seconded by Alderman Lawson, to accept low bid from Wildlife Management Co. for ten (10) months at $900.00 per month. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. At this time Finance Director, Eugene Kelley, stated that a new insurance policy needed to be established for suspended or terminated employees. This would protect the city from being at a loss when an employee appeals his termination of employment. APPOINTMENTS: Alderman Abdin and Alderman Elkins volunteered to serve on a special committee with Parks and Planning Commissions for excess airbase property proposal. ANNOUNCEMENTS: F inal approved contracts have been signed; Dept. of Local Services- IPA Grant can begin immediately (civil service for non-uniformed city employees study) 50· REGULAR CITY COUNCIL MEETING MARCH 2 , 19 7 8 PAGE EIGHT Departmental Reviews scheduled for City Council Meeting, March 16, 1978: Sanitation Department -Gerald Hamm Beautification Department -Ophelia Blasingame Alderman Lawson asked about the feasibility study regarding school district. Mayor Reid stated there was to be a meeting the week of March 17, 1978 to discuss this matter. Mayor Reid stated that we were waiting for FAA to take action in regards to the airport. At this time Bobby Brewer, Sewer Supr. stated that the estimated cost for a 6" portable sewer pump was approximately $5800.00. Alderman Brickell moved, seconded by Alderman Abdin, to advertise for bids for a 6" pump for Sewer Department. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Elkins, that meeting be adjourned until the next regularly scheduled council meeting on March 16, 1978. No formal vote was taken. ~kl AGENDA -SPECIAL CITY COUNCIL MEETING MARCH 21, 1978 RAMADA INN JACKSONVILLE, AR 1. OPENING PRAYER: 2. ROLL CALL: 3. GENERAL: 4. ADJOURNMENT: RES. #212-78; ACT 9 BONDS/CLUB PRODUCTS CO. (STANDEX INTERNATIONAL) (MAYOR REID) ~J. SPECIAL CITY COUNCIL MEETING RAMADA INN MARCH 21, 1978 12:00 NOON TO 1:00 P.M. The City Council of the City of Jacksonville, Arkansas, met in Special Session, Tuesday, March 21, 1978, at 12:00 Noon. The meeting was called to order by Mayor Reid. Alderman Lawson gave the invocation. On ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Elkins, Wilson and Abdin. Present: 4. Absent: 2. A quorum was declared. Alderman Brickell arrived late in the meeting. Alderman Swaim was absent. In the absence of City Clerk Ploy Avants, Opal Woodrum recorded the minutes. Also present were Ben Traylor, Al Carr from Club Products Co.; Ron Mills, City Attorney and Gene Wilbourn from Stephens, Inc. Bonding Firm of Little Rock. Mayor Reid stated the purpose of this meeting was to discuss Resolution No. 212-78; a request by Standex International Corporation of Delaware that the city issue $1 million in Act 9 revenue bonds to finance the expansion of Club Products Company in the city. RESOLUTION NO. 212-78: A RESOLUTION AUTHORIZING A MEMORANDUM OF INTENT BY AND BETWEEN THE CITY OF JACKSONVILLE, ARKANSAS, AND STANDEX INTERNATIONAL CORPORATION PERTAINING TO THE ISSUANCE OF INDUSTRIAL DEVELOPMENT REVENUE BONDS FOR FINANCING THE COSTS OF ACQUIRING, CONSTRUCTING AND EQUIPPING INDUSTRIAL FACILITIES; AND PRESCRIBING OTHER MATTERS RELATING THERETO. Alderman Abdin moved, seconded by Alderman Lawson, that Resolution No. 212-78 be read. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Wilson and Abdin. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. City Attorney Ron Mills read Resolution No. 212-78 in its entirety. At this time there was discussion and Mr. Al Carr, representing Standex International stated that approximately twenty (20) persons will be transferred to the Jacksonville location and expansion will accomodate approximately O.ne hundred people total. The benefits of initiating an Act 9 Bond Issue were outlined, in that a firm desiring to go this route for financing improvements, expansion, etc. has an advantage insofar as interest rates being lower than a conventional basis and time payments are extended out longer. A discussion followed concerning issuance of Act 19 Bonds for Pathfinder School, Jacksonville, Arkansas. Mayor Reid brought out this non-profit school for handicapped children was trying to locate financing for a new building that will not only be a learning center, but a structure to house them, also. He stated he believed as far as the city was concerned on Act 19 Bonds being issued it would be the same as Act 9 Bonds as far as the municipality's obligations are concerned. G3. SPECIAL CITY COUNCIL MEETING MARCH 21 , 1978 PAGE TWO Alderman Abdin moved, seconded by Alderman Lawson, that Resolution No. 212-78 be approved and adopted this date. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Wilson and Abdin. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. RESOLUTION NO. 212-78 APPROVED AND ADOPTED THIS 21ST DAY OF MARCH, 1978. Meeting was adjourned with no formal motion or vote taken. CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA -REGULAR CITY COUNCIL MEETING t MARCH 16, 1978 I ( 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: Regular City Council Meeting -March 2, 1978 4. APPROVAL AND/OR CORRECTION OF MINUTES: Regular City Council Meeting -February 16, 1978 5. CONSENT AGENDA: (WATER DEPT) (WATER DEPT) (FIRE DEPT) (POLICE DEPT) (STREET DEPT) 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. SANITATION DEPARTMENT: 12. PARKS & RECREATION DEPT: 13. PLANNING COMMISSION: 14. GENERAL: a. Cash Receipts & Disbursements (Billie Staples) b. Accounts Payable (Billie Staples) c. Monthly Report (Chief Schmitt) d. Monthly Report (Chief Robinson) e. Monthly Report (Bobby Martin) a. Gas Line Placement/update report: Redmond Rd. Main Fire Station; also, sewer proposal covering same construction (Bill Owens) a. Ord. #484; Second Reading/Briarfield Sub., Section 3, Phase III/R-1 to R-5; zero lotline construction b. Ord. #485, Rezoning of 1.66 acres; adjacent to Gwatney Chevrolet Co./R-2 to C-3. c. Res. #211-78, closing of a portion of Front St.; (calls for public hearing to be set up by council) a. Discussion: Warning Siren Placement (Michael Hagge) b. Request official Action of Intent Not to Acquire; So. Jckvl. Sewer HUD Project (Michael Hagge) c. Request to pay Audit Progress Billing Statement/Lloyd, Haigh & Brock, Ltd. (Mayor Reid) d. Request to adv. for bids/computer (Gene Kelley) 14. GENERAL (Continued) e. Retention Basin Proposal/PFS (Mayor Reid) f. Update: Cost breakdown report/4 phases to drainage situation/Laurel-Cherry/Oakhurst areas (Bill Owens) g. Request to adv. for bids/tulips (Mayor Reid) NON AGENDA ITEM ............ h . Club Products Expansion/Act 9 Bond (Mayor Reid) NON AGENDA ITEM ............ i . Ad request/Miss Jacksonville Publication 15. ANNOUNCEMENTS: ADJOURNMENT: (Mayor Reid) a. Presentation: Departmental Reviews scheduled for April 6, 1978 council meeting: 1. Street Dept. 2. Grants Dept. CURRENT ACCOUNTS PAYABLE Acme Uniform Rental Bills Auto Parts Bowles & Edens Co. Burroughs Corp. City Lumber Crain Sales Co. Donnel Office Supply Goodsell Welding Hach Chemical Co. Ivys Auto Supply Jacksonville Daily News James Bros. City General Fund (PD) Mobil Oil Refrigeration & Electric Sup. Rose Small Engine Shop (PD) K.E. Sorrells (PD) Walkers Radiator Ser. Witcher Electric March 1978 257.75 19.12 1 ,891. 08 1,525.72 702.55 59,80 18.39 218.31 14.03 22.54 17.40 76.81 430.13 2 ,251. 20 39,14 3,09 72.00 28.33 50.32 Archem Inc. Bond Engineers Brooks Farm Capitol Chemical Coastal Plains Inc. Conrade Electric Fisher Scientific Co. James Greene Insurance (PD) Healy-Ruff Jacksonville Auto Parts Jacksonville Dust Ser, City General Fund (PD) Keeling Supply Co. Reeds Auto Repair Rye Office Machines K.E. Sorrells Vaughan Tire Co, Wallace & Tiernan Wrights Inc. TOTAL DISBURSEMENTS Bills Paid Bills To Pay 407.88 57.73 298.33 1,132.00 151.66 565.39 21.75 63.67 36.50 3.05 40.00 20,000.00 894.56 92.85 65.41 144.00 47.90 250.31 216.66 $32,187.36 20,568,89 $11,618.47 REGULAR CITY COUNCIL MEETING MUNICIPAL BUILDING MARCH 16, 1978 4:00 P.M. TO 5:45 P.M. The City Council of the City of Jacksonville, Arkansas met in Regular Session, Thursday, March 16, 1978, at 4:00 p.m. The meeting was called to order by Mayor Reid. Mayor Reid offered the invocation followed by the recitation of the 11 Pledge of Allegiance 11 by the standing audience. (meeting was conducted earlier than usual with general consent of council) On ROLL CALL the following members were present ·as their names were called: Aldermen: Elkins, Lawson, Swaim, Wilson and Abdin. Alderman Brickell was absent. Present: 5. Absent: l. A quorum was declared, Others present were Mayor Reid, Nancy Gerren who recorded the minutes in absence of City Clerk Avants and sev- eral department heads. PRESENTATION OF THE MINUTES: Minu t es of t he Regular Council Meeting of March 2, 1978 were presented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES: Corre ct ions and/or additions to the Minutes of the Regular City Council Meeting of February 16, 1978 were the next order of business. Mayor Reid mentioned at the last regular meeting he had brought to council's attention an error on Page Four (4) in aforementioned Minutes listed under Ord. #481. It stated Ald. Wilson was out of the room at time of voting, but Ald. Wilson was absent from said meeting. This had been corrected in original Minute Book, whereupon Alderman Lawson moved, seconded by Alderman l~ilson to approve minutes as corrected. ROLL CALL and the following voted aye , Aldermen: Lawson, Swaim, Elkins, Wilson and Abdin. Motion received 5 affirme.otive votes and 0 negative vote. MOTION CARRIED. CONSENT AGENDA: Mayor Reid pr ese nted the following items for approval on CONSENT AGENDA. Alderman Lawson moved, seconded by Alderman Abdin to approve for payment the Current Accounts Payable in the sum of $32,187.36 for the Jacksonville Water & Sewer Department and to accept and file the Cash Receipts & Disbursements Report for March, 1978. ROLL CALL and the following voted aye, Aldermen: Lawson, El- kins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 neg- ative votes. MOTION CARRIED. Alderman Lawson moved, seconded by Alderman Abdin to accept and file the Fire De- partment Report for February, 1978 submitted by Chief Schmitt, depicting 9 general alarms and 30 still alarms during the month with an estimated fire loss of $404,200.00. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Lawson moved, seconded by Alderman Abdin to accept and file the Police De- partment Report for February, 1978 submitted by Chief Robinson, reflecting 611 cases brought before the Municipal Court with total cash received from fines, for- feitures and miscellaneous payments in the amount of $18,193.73. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Mo- tion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. r l REGULAR CITY COUNCIL MEETING MARCA~T6~ T97B-. PAGE TWO Alderman Lawson moved, seconded by Alderman Abdin to accept and file the Street Dept. Report for February, 1978, submitted by Robert Martin, con- sisting of the daily work record. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: Mayor Reid announced the item of business to be considered next had been held in abeyance until this meeting until the city engineer•s office could come back with a report on cost and placement of gas line and sewer line to new central fire station presently under construction located in West Jacksonville. Bill Owens, City Engineer, reported Arkla Gas rep. was sick and unable to attend meeting, but he had measured the distance to the nearest gas line, which is on West Main Street, and amount involved to lay said line would run approximately $2,700.00; he mentioned to come from Great Plains Bag Co. would be a less attractive, cost-wise, proposition. The sewer proposal was discussed next. Mr. Owens stated the council could have two choices (1) Go to Main St. at a cost of approx. $2~500 or (2) go through a proposed subdivision that is going into an old pump station located at the end of Shady Lane. He said he had talked with developer•s engineers and they had agreed they would allow city to tie in at said site, but he had not talked with property owner to obtain his permission. The latter route was recommended by the engineer, if at all possible, because it would be the cheapest and best alternative to follow. Final consensus of council concerning sewer line place- ment was for engineer to contact property owner on his willingness to let the city go through his subdivision and possibly participate in the cost of install- ing service line and report back to council. After some discussion concerning a report of the Finance Director on the status of interest monies being earned on present bond investments, Alderman Swaim moved, seconded by Alderman Lawson to authorize the installation of aforementioned gas line to run from West Main to main fire station at a cost of approximately $2 ,70]~ to be appropriated out of G.O.B. Conting~ncy Fund monies. Approved by voice vote. MOTION CARRIED. POLICE DEPARTMENT: STREET DEPARTMENT: SANITATION DEPARTMENT: PARKS & RECREATION DEPT: PLANNING COMMISSION: Mayor Reid introduced Ordinance No. 484 stating this had been brought back to council table from last regular meeting for a second reading. Alderman Abdin objected to said ordinance having over 5.0 acres in the rezoning of said prop- erty from R-1 to R-5, zero lotline construction. Alderman Abdin then presented a registered land surveyor•s drawing depicting Phase III of Briarfield Subdivision containing a total of 4.86 acres, more or less, which complies with present zero lotline ordinance insofar as maximum acreage to be developed. Mayor Reid I II REGULAR CITY COUNCIL MEETING ~1ARCH 16 ~ 1978 PAGE THREE said many people in adjacent area of Lehman Street had called his office re- cently. He then recognized a spokesman for aforementioned area -~1r. Phil DeRemer of 900 Lehman Drive. Mr. DeRemer objected to this type of housing being developed back of his residence; he offered to bring a petition to the council with property owners• signatures stating their objections to said development. Mr. Owens stated, in his opinion, there was some confusion in this matter as something had been lost during the transition period between the original development of the subdivision and the final passage of the zero lotline ordinance. The vote then went as follows: ORDINANCE NO. 484: AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSONVILLE, ARKANSAS: A~1ENDING ORO. NOS. 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. (PHASE III OF BRIARFIELD SUBDIVISION, SECTION 3 -WEST OF LOOP RD. Second Reading: Alderman Abdin moved, seconded by Alderman Wilson to place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Wilson and Abdin. Aldermen: Lawson, Elkins and Swaim voted nay. Motion received 2 affirmative votes and 3 negative votes. MOTION FAILED. ORDINANCE NO. 485: AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSONVILLE, ARKANSAS; AMENDING ORO. NOS. 213 AND 238 OF THE CITY OF JACKSON- VILLE, ARKANSAS; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES (ADJACENT TO HAROLD GWATNEY CHEVROLET COMPANY) 1.66 ACRES Alderman Abdin moved, seconded by Alderman Lawson that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Alderman Lawson. Alderman Abdin moved, seconded by Alderman Wilson that the Oreinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, El- kins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 neg- ative vote. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Abdin moved, seconded by Alderman Wilson to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Alder- men: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for the SECOND TIME by Mayor Reid. Alderman Abdin moved, seconded by Alderman Swaim to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the follow- ing voted aye, Aldermen: La-son, Elkins, Swaim, Wilson and Abdin. Motion re- ceived 5 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for the THIRD AND FINAL TIME by Mayor Reid. Alderman Abdin moved, seconded by Alderman Lawson that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 neg- ative vote. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman that the EMERGENCY CLAUSE be approved REGULAR CITY COUNCIL MEETING MARCH 16, 1978 PAGE FOUR and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, El- kins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 4 8 5 this 16th day of March, 1978. RESOLUTION NO. 211-78: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JACKSONVILLE, ARKANSAS, SETTING THE DATE OF HEARING ON THE PETITION TO VACATE FRONT STREET BETWEEN PINE STREET AND WALNUT STREET IN THE CITY OF JACKSONVILLE, ARKANSAS. Alderman Swaim moved, seconded by Alderman Abdin to read Resolution No. 211-78. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Wilson, Swaim and Abdin. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Alderman Swaim read the resolution in its entirety. During the course of aforementioned recitation, the council decided that public hearing shall be set at 6:30p.m., on the 6th day of April, 1978, as set forth in the resolution. Alderman Abdin moved, seconded by Alderman Lawson to approve and adopt Res- olution 211-78. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Wilson, Swaim and Abdin. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 2 1 1 - 7 8 THIS 16TH DAY OF MARCH, 1978. GENERAL: Mayor Reid reported two new warning sirens had been received by the city and he requested the council's decision on where to place these devices throughout the city. After discussion on best usage of said sirens, and with full ex- planation of Grant Coordinator's recommendations, the council's unanimous con- sensus was to place one new siren at Police & Courts Building on West Main Street and one new siren at Graham Rd. Fire Station #2. They also agreed to remove the ''old'' existing siren presently located on Hest Main Police Dept. structure and move it out to the Tara Mount Sewer Pump Station site. Alderman Abdin moved, seconded by Alderman Elkins to advertise for bids for two more warning sirens. ROLL CALL and the following voted aye, Aldermen: Lawson, El- kins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 neg- ative votes. MOTION CARRIED. Regarding South Jacksonville's Sewer Project and final audit on same, Michael Hagge requested council formally rule on parcels of property in said area that are not going to be adquired; whereupon, Alderman Lawson moved, seconded by Alderman Swaim that the city of Jacksonville, Arkansas does not intend to ac- quire the easements on the land owned by Mr. John Ray and Mr. Buford Latta as a part of the HUD Project, B-75-DS-05-0003, per HUD rules and regulations as set forth in 42.138 of the Rev. Guidelines of the Relocation Payments & Assistance and Real Property Acquisition under the Uniform Relocation Assistance & Real Property Acquisition Policies Act of 1970. Approved by voice vote. MOTION CARRIED. REGULAR CITY COUNCIL MEETING MARC~ 16, 1978 PAGE FIVE Mayor Reid presented a statement from Lloyd, Haigh & Brock, Ltd., for progress billing covering services rendered in auditing city accounts for the year ended Dec. 31, 1977. After discussion concerning exactly what the statement covered, the consensus of council was to hold this item of business in abeyance until next meeting. They requested the mayor and finance director contact the firm and obtain an itemized billing account covering the charges and brin~ it back at next meeting. After some discussion concering what firms would be eligible for bidding on computer proposal by finance director and finding out that four companies were being contacted, Alderman Abdin moved, seconded by Alderman Elkins to advertise for bids on a computer. Approved by voice vote. MOTION CARRIED. Tommy Bond, representing Bond Engineering Co., presented a map depicting a proposal from the owners of Stonewall Subdivision, P.F.S. Said proposal concerned PFS donating six (6) acres of land to be utilized as a retention basin. And in return for said donation, PFS would request the city council 1 S approval to rezone another parcel of property located south of Martin Street in Stonewall Sub. from R-3 to C-1 classification. At this time, the city engineer explained that before the retention basin would be constructed, he would be sure and have the problems solved involved with flooding of other areas. The council requested Mr. Owens to present said map and aforementioned proposal to the Jacksonville Planning Commission for their recommendations at their next meeting scheduled for April 4, 1978. Mr. Owens then presented an oral report on four proposed phases the Eng. Dept. was recommending for helping to alleviate drainage problems in the Laurel-Cherry/Oakhurst areas of the city. He reported a map and a complete cost breakdown covering his proposal had been previously distributed to all council members for early review and study. He said the Corps of Eng- ineers had submitted their final study on said area and they had turned down any future studies because the cost benefit ratio, .04, was too low for the Federal Government, as they do not want to do anything where they do not get at least $1.00 or more on an investment. A HUD Flood Study Map was then presented for review. It was brought out when the 100 year flood occurs there will be water in yards and in some homes. Mr. Owens stated his four-phased proposal, if completed, would only stop the less frequent floods, but when the 100 year flood comes, the area will be inundated. After all four phases of above proposal were discussed, general consensus was to have Eng. Dept. contact Virgil Delaney who owns property involved in first phase of improvement project to ascertain if he would allow the city a drainage easement and report back at next council meeting for ad- vertisement of bids on first phase. The approximate cost for 450-ft. of pipe was reported to be $18,000, excluding labor; with pipe and installation, $36,000.00. Mayor Reid and Micheal Hagge said they would work on grant possibilities to fund said project. Alderman Elkins moved, seconded by Alderman Abdin to advertise for bids on tulip bulbs. Approved ~Y voice vote. MOTION CARRIED. At the request of council membership, the City Eng. reported he would check with B-Mac Construction Co. on dressing up of the Graham Road sidewalk project. NON-AGENDA ITEMS: REGULAR CITY COUNCIL MEETING MARCH 16~ 1978 PAGE SIX At this time, Mr. James Butrey, representing the law firm of Friday, Eldridge & Clark, approached the council concerning a request to consider a resolution authorizing a Memorandum of Intent between the city and Standex International (Club Products) pertaining to issuance of industrial development revenue bonds for financing facilities of said firm. The Act 9 Bond Issue proposal was ex- plained by Mr. Butrey; whereupon, Alderman Abdin moved, seconded by Alderman Wilson to place said resolution on the agenda for action. ROLL CALL and the following voted aye, Aldermen: Wilson and Abdin. Aldermen Elkins, Lawson and Swaim voted nay. Motion received 2 affirmative votes and 3 negative votes. MOTION FAILED. ~1r. Butrey explained that action was required during the month of March in order to start bond project. General consensus was to set a special city council meeting for March 21, 1978, 12:00 noon, Ramada Inn, Jacksonville, Arkansas for consideration of above referenced item of business. Mr. Bob Teague approached the council upon being reco9nized by Mayor Reid. He requested $60 for the advertising of all city officials• good wishes to Miss Jacksonville in an annual program pamphlet publication. He mentioned this had been the practice in the past. General consensus was to deny request. APPOINTMENTS: ANNOUNCEt~ENTS: Mayor Re id presented the following Departmental Reviews to be scheduled for April 6, 1978 city council meeting: Street and Grants Department. ADJOURNMENT: Alderman Abdin moved, seconded by Alderman next meeting scheduled for March 21, 1978. CARRIED. tl~ &w~ Naniy Ge~, ~ec or d er Mayor•s Secretary Wilson to adjourn until the Approved by voice vote. MOTION /~~ CITY OF JACKSONVILLE, ARK. ~3. City Council of Jacksonville, Arkansas AGENDA -REGULAR CITY COUNCIL MEETING April 6, 1978 Public Hearing -6:30 P.M. 1. OPENING PRAYER: 2 . ROLL CALL: 3 . PRESENTATION OF MINUTES: Regul~r Ci ty~_Cou1Jcil _:Meeting -March 16, 19 7 8 4. APPROVAL AND/OR CORRECTION OF MINUTES: Regular City Council Meeting -March 2, 1978 5 . CONSENT AGENDA: (Fire Dept.) 6. WATER DEPARTMENT: 7 . SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. SANITATION DEPT.: 12. PARKS & REC. DEPT.: 13. PLANNING COMMISSION: 14. GENERAL: a. Monthly Report (Chief Schmitt) a. Relocation of Water Line/ James St. (Mayor Reid) a. Request to accept low bid/sewer pump (B. Brewer) b. E.P.A. Grant Update Report/Crist Engineers (Mayor Reid) a. Update Report/Sewer Line Placement at Main Fire Station in W. Jckv1. (Bill Owens) b. Request to accept low bid/5 radios (Chief Schmitt) a. Request to accept low bid/2 radios (Chief Robinson) a. Request to adv. for bids/dump truck (B. Martin) a. B.O.R. Match for West & So. Jckvl. (Mayor Reid) a. Ord.#486; Closing of a portion of Front St. a. Ord.#487; Zero Lotline Const./commercial (Aldermen Abdin and Brickell) b. Adoption of new Citizens' Participation Prog./ C.D.B.G. Small Cities Program (M. Hagge) c. Discussion: C.D.B.G. Small Cities Prog/request 1 authority to contract with Manes & Assoc. (Hagge) d. Ord.#488; repealing Ord.# 472 & 479; executing easements to Texas Eastern Trans. Corp(Hayor) e. Request payment of two statements/Lloyd, Haigh e Brock Ltd. Progress Billing (Mayor Reid) f. Request to adv. for bids/drainage project/first phase-Laurel & Cherry Street area (Mayor Reid) g. Request to accept low bid/C.D.B.G. Taneyville Sewer Project (Michael Hagge) h. Discussion: Sale of Dupree property/South - First Street (Mayor Reid) 14. GENERAL: 15. APPROINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: i. Ord.#489; Limits number of successive terms served by Park & Rec. Commission members. (Alderman Swaim,) j. Ord.!t490; Limits number of successive terms servedl)y Hospita l Comm . members (Ald. Swaim -: k. Ord.f491; L"mits number of success ve terms servea-Dy Planning Comm . Members (Ald. Swaim) 1 . Ord.t492; Limits number o f successive terms served by Civil Service Corruniss on members (Alderman Swaim) m. Ord.#493; Parking commercial vehicles on res- ident~ streets (Mayor Reid) n. Request to set up a special City Council meeting/discussion on water & Sewer Comm. (Alderman Wilson) o. Request to have city engineer conduct study/ Braden Street Ditch problem (Ald. Wilson) p. Request allocation/Jacksonville Unit of Pulaski County Health Department (Mayor Reid) a. Res. #213-78; Re-appointment: Jckvl. Housing Authorlty (John Weaver) b. Reminder: 3 Park Commssion appointments/terms due up April 20, 1978 a. C.D.B.G Taneyville Sewer Project Appraisers for easements/Bart Gray Realty Co. & Peacock Realty Company (both have signed contracts) b. Bid Operning: Computer/Data Processing equipement, 10;30 A.M. City Hall, April 12, 1978. Reminder: After council meeting, April 6, 1978, Departmental Reviews will convene on the Street and Grant Departments. If you do not have a copy of said reviews, please advise. Nancy Gerren ( REGULAR CITY COUNCIL MEETING MUNICIPAL BUILDING APRIL 6, 1978 7:00 P.M. TO 9:30 P.M. The City Council of the City of Jacksonville, Arkansas, met Thursday, April 6, 1978, in Regular Session at 7:00 P.M. immediately after a public hearing concerning the closing ofaportion of Front Street, in the ~·1unicipal Building. The meeting was called to order by t~ayor Rei d. Alderman Elkins gave the i nvoca- tion followed by the recitation of the 11 Pledge of Allegiance 11 by the standing a~dience. There were no obj~ctions received at said hearing to closing of a portion of Front Street. On ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Alderman Brickell was absent. Present: 5. Absent: 1. Others present were Mayor Reid, Nancy Gerren (in the absence of City Clerk Avants) and several department heads. PRESENTATION OF THE f•1INUTES: Mayor Reid presented the Minutes of the Regular City Council Meeting of r·1arch 16, 1978 and the Special City Counci 1 t·1eeting of ~1arch 21, 1978, for study and 1 ater approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES: Co rrecti ons and/or additions t o t he r~i n utes of the Regular City Council ~1eeting of March 2, 1978, were the next order of business. After no corrections or additions were presented, Alderman Abdin moved, seconded by Alderman Elkins, to approve the ~1i nutes as written. ROLL CALL and the fo 11 owing voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson .and Abdin. ~1otion received 5 affirma- tive votes and 0 negative vote. MOTION CARRIED. CONSENT AGENDA: Mayor Reid presented the following item for approval on CONSENT AGENDA: Alderman Elkins moved, seconded by Alderman Abdin, to accept and file the Fire Department Report for ~1arch, 1978, submitted by Chief Schmitt, reflecting 49 alarms with an estimated fire loss of $6,075.00. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. ~10TION CARRIED. WATER DEPARTMENT: After discussion covering cost to Water Dept. of $2,500.00 and extending present contract, Alderman Elkins moved, seconded by Alderman Lawson, to approve the request to relocate the No. 1 James Street water line to accommodate the widening project. All approved by voice vote. MOTION CARRIED. SEWER DEPARH1ENT: Alderman Lawson moved, seconded by Alderman Elkins, to accept the low bid (only bid) from Keeling Company for a 611 pump for the Sewer Department in the amount of $4,583.50 (includes tax). Approved by voice vote. t·10TION CARRIED. Concerning the E. P. A. Grant Update Report by Crist Engineers, it was the general consensus of the Council, at the request of City Engineer Bill Owens, to set a special City Council Meeting Thursday, April 13, 1978, at 4:00 P.~1. to discuss this item. It was also stated the Water and Sewer Commission discus- sion would take place at the Special Meeting. Aldermen requested t1ayor•s Secretary to remind them of the meeting beforehand. e,(. FIRE DEPARTMENT: REGULAR CITY COUNCIL MEETING APRIL 6, 1978 PAGE 2 After discussion concerning the serving of the Main Fire Station on Redmond Road, Alderman Elkins moved, seconded by Alderman Wilson, to run a 6-inch sewer line through ~1r. Nixon • s property into the Shady Lane Sewer Pump Station (at City Engineer•s eshmated cost of $1,426.00. This amount to be appropriated from Fire Station Contingency Fund). Approved by voice vote. r~OTION CARRIED. The following bids were submitted for 5 portable radios: Motorola, Inc. General Elec. $4,274.81 $4,120.00 (Tax included) (Tax included) Alderman Abdin moved, seconded by Alderman Lawson, to accept the low bid submitted by General Electric in the amount of $4,120.00 for 5 portable radios. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, ~~ilson and Abdin. t1otion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. POLICE DEPARTMENT: The following bids were submitted for 2 mobile radios: Motorola, Inc. General Elec. $1,425.52 $1,534.70 (Tax included) (Tax included) Alderman Wilson moved, seconded by Alderman Lawson, to accept the low bid submitted by ~·1otorola, Inc. in the amount of $1,425.52 for 2 mobile radios. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. STREET DEPARTMENT: At Alderman Abdin•s request, it was stated that the dump truck purchase was a budgeted item for 1978. After discussion, Alderman Abdin moved, seconded by Alderman Elkins, to advertise for bids for a 5-yard dump truck to replace a 1971 model now in use. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. t~otion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. SANITATION DEPARTMENT: PARKS & RECREATION DEPARTMENT: Annabelle Moore, Parks and Rec reation Director, stated the $38,650.00 cut in BOR Federal Funds had now been restored to the city if the city would obligate an additional $38,650.00 in t·1atching Funds. She stated, too, that the city would have two years to complete the projects for which the money was used. At Council•s request, Eugene Kelley, Finance Director, stated the money would be available for the matching fumds from a previous land sale. The money, currently invested, has a balance of $43,965.00. After discussion, Alderman Swaim mo ved, seconded by Alderm an Elkins, to appropriate an additional $12 ,000.00 from said lan d sale monies to go along with the $8,000.00 remaining from a previous bond is su e which was des ignated fo r parks use, making a tot al of $20,000.00 to mat ch BOR fu nds for 1978. ROLL CALL and the fo llowing voted aye, Aldermen: Elkins, Swaim, Wilson and Abdin. Alderman Lawson voted nay. r I REGULAR CITY COUNCIL MEETING APRIL 6, 1978 PAGE 3 Motion received 4 affirmative votes and 1 negative vote. MOTION CARRIED. At Ms. Moore•s request, the Council stated they were not disregarding the prospect of appropriating an additional $18,000.00 in matching funds for 1979. Ms. Moore also stated a Resolution would be forthcoming stating such. A cost proposal would be presented at a later date for Council approval. In a deviation from the agenda, the Council discussed the right-of-way on Hospital Street. It was the general consensus of the Council to let Alderman Elkins and Mayor Reid work with school officials and report back to the Council. At this time, Tommy Dupree, Jacksonville citizen, offered to donate property in South Jacksonville for parks deyelopment with the stipulation that the city provide the utilities. No action taken. ORDINANCE 486: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF JACKSONVILLE, ARKANSAS, VACATING AND CLOSING FRONT STREET BETWEEN PINE STREET AND WALNUT STREET IN THE CITY OF JACKSONVILLE, ARKANSAS. (To become effective May 6, 1978). Mayor reid stated a Public Hearing had been held before the Council ~1eeting and no one had objected to the Front Street closing. Alderman Elkins moved, seconded by Alderman Wilson, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Alderman Swaim. Alderman Elkins ,moved, seconded by Alderman Wilson, that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. r~OTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Elkins moved, seconded by Alderman Wilson, to suspend the rules and place the Ordinance on SECOND READING '. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. t·1otion received 5 affirmative votes and 0 negative vote. MOTION CARRIED; whereupon ~1ayor Reid read the Ordinance for SECOND TIME. Alderman Elkins moved, seconded by Alderman Abdin, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. r~OTION CARRIED; whereupon Mayor Reid read the Ordinance for THIRD AND FINAL TIME. Alderman Lawson moved, APPROVED AND ADOPTED. Lawson, Elkins, Swaim, and 0 negative vote. seconded by Alderman Elkins, that the Ordinance be ROLL CALL and the following voted aye, Aldermen: Wilson and Abdin. ~1otion received 5 affirmative votes MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Lawson, that the D-1ERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. notion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. At this time, it was stated no emergency clause was included in the Ordinance; therefore it was to become effective 30 days from passage. REGULAR CITY COUNCIL MEETING APRIL 6, 1978 PAGE 4 ORDINANCE APPROVED AND ADOPTED AND NUr·1BERED 4 8 6 THIS 6TH DAY OF APRIL, 1978. ORDINANCE 487: AN ORDINANCE M1ENDING ORDINANCE 213, ESTABLISHING ZERO LOT LINES IN COMM ERCI AL ZONING AREAS, DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. Alderman Abdin moved, seconded by Alderman Wilson, that Ordinance be placed on FIRST READING. After discussion, it was the general consensus of the Council to let Planning Commission look over the ordinance and take action on this item at a later date. Alderman Abdin withdrew his motion and Alderman Wilson his second. Mike Hagge, Grants Coordinator for the City, requested Council approval to hire Manes & Associates to assist him in the preparation of a pre-application Grant. Alderman Wilson moved, seconded by Alderman Elkins, to approve the hiring of Manes & Associates at a cost not to exceed $2,500.00 to be paid out of General Fund Contingency, to assist in the preparation of 1978 HUD CDBG Grant Application. Said amount will not be reimbursed to the city. Approved by voice vote. ~10TION CAR RI ED. Additionally, the City Council approved the Citizens Participation Plan for the Small Cities Program after a presentation by Make Hagge. ORDINANCE 488: AN ORDINANCE Ar~ENDI NG ORDINANCE NUMBER 472 AND 479 OF 1978; DECLARING AN D~ERGENCY AND FOR OTHER PURPOSES. (EXECUTING EASEMENTS TO TEXAS EASTERN TRANSMISSION CORPORATION-GRAHAM ROAD AREA). Alderman Swaim moved, seconded by Alderman Elkins, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson an !.d Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Alderman Wilson. Alderman Swaim moved, seconded by Alderman Elkins, that the Ordinance be accepted on FIRST READING. No vote was taken. After discussion, Alderman Abdin moved to table this Ordinance. Motion died for lack of second. After further discussion, an addition was made to the Ordinance--a detailed legal description of the property to be defined as easement to Texas Eastern Transmission Corporation. Alderman Swaim withdrew his motion and Alderman Elkins his second. Whereupon Alderman Wilson reread the Ordinance wi th addition of detailed l e ga l description. Alderman Lawson moved, seconded by Alderman Wilson, that th e Ordinance be accepted with addition on FIRST RE ADING. ROLL CALL and th e fo llowing voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Mot ion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Whereupon r~ayor Reid read the Ordinance for SECOND TIME. Alderman Lawson moved, seconded by Alderman Abdin, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Whereupon Mayor Reid read the Ordinance for THIRD AND FINAL TIME. I REGULAR CITY COUNCIL MEETING 7(. I APRIL 6, 1978 PAGE 5 Alderman Lawson moved, seconded by Alderman Abdin, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Mayor read the Ordinance for THIRD AND FINAL TIME. Alderman Lawson moved, seconded by Alderman Wilson, that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Swaim moved, seconded by Alderman Abdin, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 488 THIS 6TH DAY OF APRIL, 1978. Eugene Kelley, Finance Director, explained to the Council that the state- ments dated March 6 and March 17 included work for City of Jacksonville and Water ¢ Sewer completed in 1977 and 100% of the field work which was completed in 1978 (City of Jacksonville only) for a total of 14,700.00. The Council requested the 1977 Audit Report be delivered to them as soon as possible. Alderman Swaim moved, seconded by Alderman Elkins, to pay these two statements from Lloyd, Haigh, Brock and Co., LTD. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Bill Owens, City Engineer, stated that the First Phase of the Laurel & Cherry Drainage project could not be completed as originally planned because the owner of the property through which the drainage ditch was to run would not give consent to run the ditch across his property. However, the owner of the property stated he would possibly consent to the ditch running along the edge of his property. Engineer Owens stated he would get the information on the ditch by next Council Meeting. Council discussed dispersing with Phase I and going ahead with Phase II which was building a retention basin on the property donated by Pulaski Federal Savings & Loan. After discussion, Alderman Abdin moved, seconded by Alderman Swaim to authorize Bill Owens to spend up to $500.00 for plans to build retention basin. Approved by voice vote. MOTION CARRIED. The following bids were received for the North Jacksonville Sewer Extension (Taneyville Area) said bid included sewer service to be extended to new fire sub-station: JERRY SMITH CONSTRUCTION CO. NORTHGATE CONSTRUCTION CO. SHRADER CONSTRUCTION CO. $64,005.92 $62,390.50 $67,142.75 Alderman Elkins moved, seconded by Alderman Wilson, to accept the low bid submitted by Northgate Construction Co. in the amount of $62,390.50. Approved by voice vote. MOTION CARRIED. (The aldermen discussed the fact REGULAR CITY COUNCIL MEETING APRIL 6, 1978 PAGE 6 that said bid approved as outlined above exceeded HUD 1 S funds for construction in the amount of $22,000.00, because of the extra footage of line required over previous estimates to service fire sub-station and also prices of materials had increased substantially since estimates had been predicted. Therefore, the extra $22,000 was to be allocated from general revenue sharing monies originally budgeted for a bar screen at the west sewer treatment facility, with understanding if bar screen is needed to be installed, it could be purchased from funds discussed earlier in meeting that are deposited in a Treasury note at this time that came from a land sale.) At this time, there was a discussion about the purchase by the city of the Dupree Property on South First Street (Mayor Reid stated the Duprees 1 were interested in selling said property to the city for appraised cost of $24,000.000.) It was the general consensus of the Council that the city was interested in purchasing the property and they would discuss it further at their next Council Meeting. ORD INA NCE 489: An Ordinance amending Ordinance 190 SECTION 3 (1) (a) (2,4) of 1967, DECLARING AN EMERGENCY, AND FOR OTHER PURPOSES. (Limiting terms of Parks & Recreation Commission Members) Alderman Swaim moved, seconded by Alderman Abdin, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Ron Mills. MOTION CARRIED. At this time, there was some discussion as to why there are 7 members on the commission. Alderman Lawson moved, seconded by Alderman Wilson, that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Ms. Moore stated she would do some research as to the number of members on the commission, and a report would come back to council. Alderman Lawson moved, seconded by Alderman Abdin, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Mayor read the Ordinance for SECOND TIME. Alderman Lawson moved, seconded by Alderman Elkins, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote . MOTION CARRIED. Mayor Reid read the Ordinance for THIRD AND FINAL TIME. Alderman Abdin moved, seconded by Alderman Lawson, that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Swaim moved, seconded by Alderman Abdin, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. REGULAR CITY COUNCIL MEETING APRIL 6, 1978 PAGE 7 ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 489 THIS 6TH DAY OF APRIL, 1978. ORDINANCE 490: AN ORDINANCE AMENDING SECTION 2 OF ORDINANCE 396 OF 1976 AND SECTION 2 OF ORDINANCE 110 OF 1960, SECTION 2.28.020 OF THE JACKSONVILLE MUNICIPAL CODE, DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. (Limiting terms of Hospital Commission Members) Alderman Wilson moved, seconded by Alderman Swaim, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Alderman Swaim. Alderman Lawson moved, seconded by Alderman Abdin, that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Abdin. Alderman Wilson was out of the room at this time. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Lawson moved, seconded by Alderman Abdin, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Abdin. Alderman Wilson was out of the room at this time. Motion recieved 4 affirmative votes and 0 negative vote. MOTION CARRIED. Ron Mills read the Ordinance for SECOND TIME. Alderman Lawson moved, seconded by Alderman Abdin, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Abdin. Alderman Wilson was out of the room at this time. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. Ron Mills read the Ordinance for THIRD AND FINAL TIME. Alderman Lawson moved, seconded by Alderman Abdin, that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Abdin. Alderman Wilson was out of the room at this time. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Swaim moved, seconded by Alderman Abdin, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Abdin. Alderman Wilson was out of the room at this time. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 490 THIS 6TH DAY OF APRIL, 1978. ORDINANCE 491: AN ORDINANCE AMENDING SECTION 1 OF ORDINANCE 35 OF 1952 AND SECTION 2.32.010 OF THE JACKSONVILLE MUNICIPAL CODE, DECLARING AN EMERGENCY, AND FOR OTHER PURPOSES. (Limiting terms of Planni ng Commission Members). Alderman Abdin moved, seconded by Alderman Swaim that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson and Abdin. Alderman Elkins voted nay. Motion received 4 af- firmative votes and 1 negative vote. MOTION CARRIED. ORDINANCE read for FIRST TIME by Alderman Wilson. Alderman Elkins moved, seconded by Alderman Lawson, to change Section B to REGULAR CITY COUNCIL MEETING APRIL 6, 1978 PAGE 8 3 terms instead of 2 terms. ROLL CALL and the following voted aye, Aldermen: Lawson and Elkins. And the following voted nay, Aldermen: Swaim, Wilson and Abdin. MOTION FAILS. Alderman Lawson moved, seconded by Alderman Elkins, to table this Ordinance. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins. And the following voted nay, Aldermen: Swaim, Wilson and Abdin. MOTION FAILS. Alderman Wilson moved, seconded by Alderman Lawson, that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Swaim, Wilson and Abdin. And the following voted nay, Aldermen: Lawson and Elkins. Since an Ordinance requires a 2/3 majority vote for passage, it was tabled until next Council Meeting. ORDINANCE 492: AN ORDINANCE AMENDING ORDINANCE 316 OF 19]4 AND CHAPTER 2.24 OF THE JACKSONVILLE MUNICIPAL CODE, DECLARING AN EMERGENCY, AND FOR OTHER PURPOSES. (Limiting terms of Civil Service Commission Members). Alderman Wilson moved, seconded by Alderman Lawson, that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Ron Mills, City Attorney. Alderman Wilson moved, seconded by Alderman Lawson, that the Or·dinance be accepted on FIRST READiNG. Alderman Elkins amended the Ordinance to read one term instead of two. Amendment dies for lack of second. --------. Alderman Wilson moved, seconded by Alderman Lawson, to table this Ordinance. ROLL CALL and the following voted aye, Aldermen: Lawson, Wilson and Abdin. And the following voted nay, Aldermen: Elkins and Swaim. Motion received 3 affirmative votes and 2 negative votes. MOTION CARRIED. ORDINANCE 493: AN ORDINANCE PROHIBITING THE PARKING OF TRUCKS OVER ONE-HALF TON ON THE STREETS OF THE CITY OF JACKSONVILLE, ARKANSAS, FOR AN EXTENDED PERIOD , DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. Alderman Swaim moved, seconded by Alderman Wilson, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Alderman Wilson. Alderman Lawson moved, seconded by Alderman Abdin, that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Lawson moved, seconded by Alderman Abdin, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 af- firmative votes and 0 negative vote. MOTION CARRIED. Alderman Swaim read the Ordinance for SECOND TIME. Alderman Abdin moved, seconded by Alderman Lawson, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. REGULAR CITY COUNCIL MEETING APRIL 6, 1978 PAGE 9 Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Lawson read the Ordinance for THIRD AND FINAL TIME. Alderman Abdin moved, seconded by Alderman Swaim, that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Swaim moved, seconded by Alderman Wilson, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 493 THIS 6TH DAY OF APRIL, 1978. Since a special City Council Meeting had already been set up to discuss the Water & Sewer Commission, there was no discussion on this item at this time. It was the Council •s request that City Engineer, Bill Owens, study the Braden Street ditch problem, estimate standing water and erosion and report back to the Council at a later date. After discussion, Alderman Wilson moved, seconded by Alderman Swaim, to al- locate $50D .QQ ..t o the Jacksonville Public Health Center for medication for indigents (to ;·b'e' pa i'd ·from the · Ge'riera·l Contingency Fund). · Approved by voice vote. MOTION CARRIED. APPOINTMENTS: RESOLUTION #213-78: RESOLUTION APPROVING AND CONFIRMING RE-APPOINTMENT OF COMMISSIO NE R OF THE JACKSONVILLE HOUSING AUTHORITY, JACKSONVILLE, ARKANSAS. Alderman Abdin moved seconded by Alderman Elkins, to read Resolution #213-78. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Whereupon Nancy Gerren, Mayor•s Secretary, read the Resolution in its entirety. Alderman Elkins moved, seconded by Alderman Abdin, to approve and adopt Resolution #213-78. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 213-78 THIS 6TH DAY OF APRIL , 197 8 . At this time, Mrs. Rose Eads, Rt. 1, Box 40, Jacksonville, AR, approached the council and there was a discussion about a senior girls• softball team not being allowed to play in Jacksonville•s league. After discussion, it was the general consensus of the Council to uphold the Park and Recreation Commission•s ruling not to let the team play in Jacksonville. At this time, Alderman Abdin brought up the fact that the shopping center association on West Main Street was paying in excess of $500 per month to a private company to clean up parking lot area and he felt the city council should consider helping with charges since it was the city•s idea to keep the area open for night-time use of teen-agers so they could be concentrated REGULAR CITY COUNCIL MEETING APRIL 6, 1978 PAGE 10 in one place and kept better track of by the enforcement officers. There- fore, the general consensus of council was to allow Mayor Reid to employ a young man named Randy Campbell who was in need of a job, as re- ported by the Mayor, to keep the parking lot clean and the shopping center association would try and provide a man to do the same type of work, thus saving the association some clean-up at the end of the month. ANNOUNCEMENTS: Reminder: 3 Park Commission appointments/terms due up April 20, 1978. C.D.B.G. Taneyville Sewer Project Appraisers for easements/Bart Gray Realty Co. & Peacock Realty Co. (Both have signed contacts.) Bid Opening: computer/data processing equipment: 10:30 a.m., City Hall, Apri 1 12, 1978. Alderman Lawson moved to adjourn. No second was made and no vote taken. The meeting was adjourned until the Special Council Meeting set for April 13, 1978, at 4:00 p.m. CITY CL §RK FLOY B. AVANTS SPECIAL CITY COUNCIL MEETING 1. OPENING PRAYER: 2. ROLL CALL: 3. GENERAL: 4. ANNOUNCEMENTS: ADJOURNMENT: APRIL 13, 1978 a. UPDATE: EPA SEWER GRANT/CRIST ENGINEERS: FACILITIES PLAN (MAYOR REID) b. ORD. # 494; ESTABLISHMENT OF A WATER AND SEWER COMMISSION (MAYOR REID) a. PUBLIC HEARING: CDBG SMALL CITIES PROGRAM: CITIZEN PARTICIPATION PLAN: CITY HALL: FRIDAY, APRIL 21, 1978, 5:00P.M. b. SCHOOL STEERING COMMITTEE MEETING: CITY HALL: MONDAY, APRIL 17, 1978 12:00 NOON c. SPECIAL SLIDE PRESENTATION PROGRAM: STREET WORK: TO BE CONDUCTED BEFORE NEXT REGULAR CITY COUNCIL MEETING: THURSDAY, APRIL 20, 1978, 6:00P.M. CITY HALL SPECIAL CITY COUNCIL MEETING MUNICIPAL BUILDING APRIL 13, 1978 4:00 P.M. TO 6:10 P.M. The City Council of the City of Jacksonville, Arkansas, met in Special Session, Thursday, April 13, 1978 at 4:00P.M. The meeting was called to order by Mayor Reid. Alderman Swaim gave the invocation followed by "The Pledge of Allegiance" by the standing audience. On ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Present: 5. Absent: 1. A quorum was declared. 19. Alderman Brickell arrived later in the meeting. Others present were; Mayor Reid, Opal Woodrum, Recorder; City Attorney Ron Mills; several department heads and citizens. Mayor Reid stated the purpose of this meeting was to hear an update report from Crist Engineers on the EPA Sewer Grant, Facilities Plan and to discuss the establishment of a Water and Sewer Commission. At this time Mayor Reid introduced Rick Barger with Crist Engineers. Mr. Barger presented to council a complete proposal on the sewer project for the city of Jacksonville, which would bring Jacksonville into compliance with existing federal guidelines. Mr. Barger showed slides outlining some of the guidelines on the project. Total cost of the project is approximately $9,582,300 to be paid as follows: CITY OF JACKSONVILLE LITTLE ROCK AIR FORCE BASE ENVIRONMENTAL PROTECTION AGENCY $2,203,100 $2,221,200 $5,158,000 Eight pump stations are planned to be eliminated with gravity lines flowing from East and West plants to one main pump station and others and ending up at main plant. In regard to the Little Rock Air Force Base portion of this cost, Mr. Beck Tyer, president of Crist Engineers, stated that officials from EPA and the Air Force were currently in negotiations in Washington, D.C. concerning the responsibility of military installations in these instances. Mr. Barger outlined the following projected project schedule (timetable): 1. Submitting of Facility Plan -May, 1978 2. Engineering, Design -will take from July, 1978 to July, 1979. 3. Construction to start -September, 1979 4. Plant built -March, 1981 He further stated his firm proposed that $112,000 be spent to repair leaky sewer lines that have been discovered through study recently performed. Seventy-five percent of said amount will be reimbursed to the city from the federal government. Thus, this will eliminate 1.7 million gallons of infiltration r/J· with said repairs accomplished. SPECIAL CITY COUNCIL MEETING APRIL 13, 1978 PAGE TWO It was brought out that industry will have to pay their portion of the new plant facility as well as the residents. Mr. Tyer suggested that "information" meetings be set up with local industries in conjunction with his firm and city officials to explain ramifications of said construciton. Requiring some forty acres of land acquisition, the new plant was suggested to be constructed in South Jacksonville, South side of Bayou Meto off Cloverdale Road, providing isolation, utilities and access to area thru existing road. Mr. Tyer asked that council study the proposal and after the facility plan is approved by council, it will then be submitted to EPA for consideration in May, 1978. At this time Alderman Abdin announced he would like to discuss the school district study at the next council meeting on April 20th, 1978. A recess was called by Mayor Reid. Alderman Brickell arrived at this time. The next item of business was the discussion of a Water and Sewer commission. Mayor Reid stated these were two of our major problem areas within the city and that we needed these commissions to help provide services for the city. City Attorney Ron Mills presented ordinances for each of these commissions for council approval. ORDINANCE NO. 494: AN ORDINANCE ESTABLISHING A WATER COMMISSION FOR THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES, was introduced. Alderman Brickell moved, seconded by Alderman Abdin, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Alderman Brickell was out of the room at time of voting. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Alderman Wilson. Whereupon, Alderman Lawson moved, seconded by Alderman Abdin, that Section I be amended to read as follows: NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF JACKSONVILLE, ARKANSAS, THAT: SECTION I. There is hereby created, pursuant to Ark. Stats .. Ann., Section 19-4220, ct seq, a waterworks commission to c on s i s t o f three citizens who are qualified electors of the City of Jacksonville. The commissioners shall be appointed SPECIAL CITY COUNCIL MEETING APRIL 13, 1978 PAGE THREE by the Mayor and confirmed by a two-thirds (2/3's) vote of the duly elected members of the City Council, and shall hold office for a term of eight years; provided that those commissioners first appointed and confirmed after the passage of this ordinance shall serve for terms of four, six and eight years each to be designated in this ordinance and there- after, upon the expiration of their respective terms, their successors shall be appointed by the two remaining commisssioners and subject to the approval of two-thirds (2/3's) of the duly elected members of the City Council for a term of eight years. The City Council ·shall have authority to fix and prescribe the salaries to be paid to said commissioners. In the event of a vacancy occurring on the commission, it shall be filled in the following manner : the two remaining commissioners shall appoint a member subject to the approval of two-thirds (2/3's) of the duly elected and qualified members of the City Council to fill such vacancy. The commissioners shall file the oath required by law in the State of Arkansas of public officials. Any commissioner appointed by the provisions of this ordinance may be removed for cause on a two-thirds (2/3's) vote of the duly elected and qualified members of the City Council. Ron Mills read the above amendment into the record. Alderman Elkins moved, seconded by Alderman Abdin, that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Alderman Brickell was out of the room. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance accepted on FIRST READING. Alderman Wilson moved, seconded by Alderman Abdin, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen:· Elkins, Wilson and Abdin. Aldermen Lawson and Swaim voted nay. Alderman Brickell was out of the room. Motion received 3 affirmative votes and 2 negative votes. MOTION FAILED ON SECOND READING. Whereupon, the council's consensus was they needed more time for study, they requested Mr. Mills to prepare a newly typed ordinance to vote on at the next regular council meeting to be held on April 20, 1978. ORDINANCE NO. 495: AN ORDINANCE ESTABLISHING A SEWER COMMISSION FOR THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY, AND FOR OTHER PURPOSES, was introduced. Alderman Abdin moved, seconded by Alderman Elkins, that Ordinance be placed on FIRST READING. Discussion followed and no formal ROLL CALL vote was taken to place Ordinance on FIRST READING. Whereupon, Alderman Wilson read the Ordinance for FIRST TIME. SPECIAL CITY COUNCIL MEETING APRIL 13, 1978 PAGE FOUR A discussion followed concerning the fact the members suggested that five (5) commissioners be appointed with staggered terms with first initial ordinance setting up 1-2-3-4 and 5 year terms in office appointed by the mayor and ratified by the city council. Therefore, general consensus was to t~ble the ordinance until the next regular council meet1ng set for April 20, 1978 so as to study ordinance more thoroughly and possibly have an executive se ' sion after said meeting to ascertain if the mayor's appointments would be accepted to serve · on both Water and Sewer Commission memberships. ANNOUNCEMENTS: Public Hearing: CDBG Small Cities Program: Citizen Participation Plan: City Hall, Friday, April 21, 1978 at 5:00P.M. School Steering Committee Meeting: City Hall, Monday, April 17, 1978 at 12:00 Noon. Special Slide Presentation Program: Street Work: To be conducted before next regular council meeting, Thursday, April 20, 1978 at 6:00 P.M. at City Hall. Alderman Elkins moved, seconded by Alderman Wilson that meeting be adjourned. No formal vote was taken. City Council Of Jacksonville, Arkansas AGENDA -REGULAR CITY COUNCIL MEETING APRIL 20, 1978 ANNOUNCEMENT: CITY STREET PROGRAM-SLIDE PRESENTATION: 6:00 -P.M. APR. 20, 1978 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: Regular City Council Meetin-April 6, 1978 Special City Council Meeting-April 23, 1978 4. APPROVAL AND/OR CORRECTION OF MINUTES Regular City Council Meeting-March 16, 1978 Special City council Meeting-March 21, 1978 5. CONSENT AGENDA: 6. 7. 8. 9. 10. 11. 12. 13. (Water Dept.) (Police Dept.) (Street Dept.) WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: SANITATION DEPARTMENT: PARKS & REC. DEPT.: PLANNING COMMISSION: 14. GENERAL: a. b. c. d. e. Cash Recipts & Disbursements (B. Staples) Accounts Payable (Billie Staples) Monthly Report (Chief Robinson) Monthly Report (Bbbbj Mattin) Requests for Street Lights: (a.) 220 Janice; (b.) Between 106 & 108 Chickasaw; (c.) 300- ft. south of the intersection of South- eastern & Graham Road (Bill Owens) a. Update: Facility Plans from E.P.A./Rick Barger from Crist'Engineers (Mayor Reid) a . Request to accept Annual Report (Robinson) a. Discussion: Number of Commissioners to serve on Park Commission (Mayor Reid) a. Final Plat: Woodbriar Subdivis_ion_: ___ .Redommend Approval b. Final Plat: So. Briarfield Subdivision: Recommend Approval c. Recommend aenial of rezoning petition, Linda Lane Sub. #2; Lot 2&3 from R-1 to R-3. d. Recommend denial of rezoning petition, a. Linda Lane Sub. #2; Lot #1, from R-1 to R-3. Presentation: Audit Report/Lloyd, Haigh & Brock (Mayor Reid) 14. GENERAL: (Cont'd) 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: b. c. d. e. f." g. h. i. j . k. 1. m. n. 0. p. a. Presentation of 208 Water Qualtity Plan (Metroplan & U.S. Corps. of Engineers (Mayor Reid) Res.#214-78; L.E.A.A. Funding Changes (Mayor Reid) Res.#215-78; Social Security Trans- mittals (Mayor Reid) = Ord.#491; Limiting terms of Planning Commissioners (Alderman Swaim) Ord.#492; Limiting terms of Civil Ser- vice Commissioners (Alderman Swaim) Ord.#494; Second Reading/Water Comm. Establishment(Mayor Reid) Ord.#495; Sewer Commission Establishment (Mayor Reid) Ord.#496; Annexation of E. Water Plant Facil2ty (Mayor Reid) Request to accept low/bid Tulip Bulbs '(Mayor Reid) Request to accept low bid/Data Processing System (Eugene Kelley) Update Report Request: School Study Progress (Alderman Abdin) Discussion: Purchase of Dupree Prop. on So. First Street (Mayor Reid) Request allocation/roofing repairs for existing City Hall gtructure (Mayor) Amount of payment in lieu of taxes for Act 9 Bond Issue: Club Products Expan- sion (Mayor Reid) Drainage Ditch Proposal/Delaney Property (Mayor Reid) Presentation of Departmental Reviews: Scheduled for after May 4th City Council Meeting. 1. Parks.& Rec. Dept. ~· Police Dept. b. Public Hearin/C.D.B.G.: Small Cities Pro- gram: Fri. Apr. 21, 1978;. City Hall,5:00PM c. Public Hearing/Act 9 Rnnn-to he conducted by City Council: Tues. Apr. 25, 1978, 7:00 PM, City Hall. d. Special City Council Meeting Called: City Council to act on Ordinance/Act9 Bonds: 12:00 Noon, City Hall, Thurs. Apr. 27, 1978 e. Tulip Bulbs will be available to the public at large on Sat. Apr. 22, 1978 f. Clean Up Campaign: Apr. 24th -29th: Special Emphasis on Sat. Apr. 29th. NOTE: Gentlemen: Please bring your Step I Facility Plan with you to council meeting, as Mr. Barger is amending same. Nancy Gerren (Large-bound copy) CURRENT ACCOUNTS PAYABLE Acme Uniform Rental Arkansas Paper Co. Bond Consult. Eng. Burroughs Corp. Capitol Chemical City Lumber Crain Sales Co. Current Products (PD) Friendly Auto Parts Goodsell Welding H & H Electric IBM Jacksonville Daily News Jacksonville Gas James Bros. Ingle Fence Co. (PD) LLoyd, Haigh, Brock (PD) Modern Chemical Town & Country Ins. Vaughan Tire Co, Waterworks Supply April 1978 320.00 93,35 120.81 454 I 33 3,311.80 736,05 132.60 180,00 36.22 172,05 460.84 66.95 8.40 34,98 179.48 1,768.00 6,200.00 249.00 1;790,00 47.39 506.76 Arkansaw Meter Bagley Maps Bowles & Edens Co, Brooks Farm & Garden Center Central Ark Comm. Inc. Conrade Electric Carl Chaffin (PD) Whit Davis LBR. Co. G. P. Freshour W.W. Grainger Ivy Hall Garage Ivys Auto Supply Jacksonville Dust Ser. Jacksonville Starter City General Fund (PD) Keeling Supply Mobil Oil Motorola Inc. Uniflex Inc. Walkers Radiator Ser. TOTAL DISBURSEMENTS Bills Paid Bills To Pay 2,811.42 46.97 5,668.51 90,73 42.89 291.00 32.00 461.72 176.44 79.67 19.70 16.19 40.00 20.00 678.81 393.50 2,936.04 1,117.50 463.35 284.44 $32 ,539. 89 8,858.81 23,681.08 I REGULAR CITY COUNCIL MEETING APRIL 20, 1978 MUNICIPAL BUILDING 7:00 P.M. TO 11:45 P.M. The City Council of the City of Jacksonville, Arkansas, met (after a slide presentation covering proper marking and signing of dangerous intersections) in Regular Session, Thursday, April 20, 1978 at 7:00 P.M. The meeting was called to order by Mayor Reid, who also gave the invocation followed by the recitation of the "Pledge of Allegiance" by the standing audience. On ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Present: 5. Absent: 1. Alderman Brickell arrived later in the meeting. Others· p resent were: Mayor Reid; Flay Avants, City Clerk; Danny Vance and Lynn Lloyd, Auditors from Lloyd, Haigh, Brock and Co., LTD; and several department heads. Mayor Reid declared a quorum. PRESENTATION OF THE MINUTES: Mayor Reid presented the Minutes of the Regular City Council Meeting of April 6, 1978, and the Minutes of the Special City Council Meeting of April 13, 1978, for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES: Corrections and /or additions to t h e Minutes of the Regular City Council Meeting of March 16, 1978, and the Special City Council Meeting of March 21, 1978, were the next order of business. Alderman Abdin moved, seconded by Alderman Wilson, to approve the Minutes as written. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative voted and 0 negative vote. MOTION CARRIED. CONSENT AGENDA: Mayor Reid presented the following items for approval on CONSENT AGENDA: Alderman Abdin moved, seconded by Alderman Wilson, to approve for payment the Current Accounts Payable in the sum of $32,539.89 for the Jacksonville Water & Sewer Department and to accept and file the Cash Receipts and Disbursements Report for March, 1978. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative vot~s and 0 negative vote. MOTION CARRIED Alderman Abdin moved, seconded by Alderman Wilson, to accept and file the Police Dept. report for March, 1978, submitted by Chief Robinson reflect i n g 68 7 cases b r oug h t . b ef ore Municipal Court with total cash r ec eived from fines, f o efiture s and miscellaneous payments in the amount of $25,244.93. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Wilson, to accept and file the Street Department report for March, 1978, consisting of a daily ~. REGULAR CITY COUNCIL MEETING APRIL 20, 1978 PAGE TWO work record submitted by Street Dept. head Bobby Martin. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED After some discussion as to the placement of street lights, Alderman Abdin moved, seconded by Alderman Wilson, to approve Bill Owens' (City Engineer) request for street lights: (a) 220 Janice St. (b)between 106 and 108 Chickasaw (c) 300-feet south of the intersection of Southeastern and Graham Road. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED WATER DEPARTMENT: SEWER DEPARTMENT: Mayor Reid introduced Rick Barger of Crist Engineers to present an update of facility plans from E.P.A. He stated the update of facility plans would reduce the city's cost of the sewer project by $80,000.00. He also stated the city could apply for a grant without including the Little Rock Air Force Base in the proposed sewer system. The sewer plant would have to stand on its own from year to year. The rate for service to citizens would be recommended on estimation by E.P.A. for the first year. Council would pass final action on actual billing in order to pay for and run the facility based on E.P.A. guidelines. Alderman Brickell arrived at this time. Mr. Barger stated many private pipelines in the city's present sewer system were constructed of orangeberg pipe which is a tarpaper type substance. Approximately 90 such lines are presently in need of re- placement at a rough, estimated cost of $650.00 per service line. An ordinance will be forthcoming requiring any new lines to be of higher quality and kept in good condition by homeowners. At this time there was a deviation from the agenda with Council ap- proval. Andy Covington and Robert Moix, Metroplan and the Corp of Engineers, respectively, presented information handouts to the Council and attending citizens concerning Section 208 which is a proposed program Congress has established under the Federal Water Pollution Control Act mandated in 1972. Section 208 consists of areawide planning to provide swimable, fishable waters by 1983 and to eliminate all pollutants by 1983. Mr. Moix requested the City's participation in the development of the planning for the central Arkansas area. In the alternative area Wastewater Management plans to be considered in Phase II Individual system, it was recommended to eliminate the Jacksonville East and West plants with a central plant. Of the plans submitted, Plan #3'seemed to be one to fit our plans, established by Crist Engineers for the City of Jacksonville. He also stated after the plan had been certified by the Governor and accepted by E.P.A., it would be mandatory for all concerned to follow guidelines. The council REGULAR CITY COUNCIL MEETING APRIL 20, 1978 PAGE THREE requested Corps of Engineers and Metrop1an to link with Crist Engineers to make sure the city's new treatment plant coincided with their fu- ture planning. FIRE DEPARTMENT: POLICE DEPARTMENT: At this time, Chief Robinson submitted the Police Department Annual Report and briefly discussed some material contained within the report. After discussion, Alderman Lawson moved, seconded by Alderman Elkins, to accept and file the Police Department Report for 1977. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. At this time, Mayor Reid requested the Council again deviate from the agenda to discuss the audit report. It was the general consensus of the Council to proceed with items as outlined on the agenda. STREET DEPARTMENT: SANITATION DEPARTMENT: PARKS & RECREATION DEPARTMENT: Af ter discussion as to reducing the number of Park Commission Members from seven (7) to five (5) as designated by State Statute, Alderman Brickell moved, seconded by Alderman Elkins, to prepare an Ordinance to come into compliance with the State Statute to have five(S) members on the Park and Recreation Commission. ROLL CALL and the following voted aye, Aldermen: Elkins, Swaim, Wilson and Brickell. Aldermen Lawson and Abdin voted nay. M9tion received 4 affirmative votes and 2 negative votes. MOTION CARRIED. After further discussion, Alderman Brickell withdrew his motion and Alderman Elkins his second. It was the general Consensus of the Council that an ordinance was not needed and that the Appointment of a fifth Commission member would be dis- cussed later in Executive Session. Another Ordinance was requested by Council at discretion of City Attorney, Ron Mills. PLANNING COMMISSION: After discussion, and with Planning Commission's recommendation, Alderman Wilson moved, seconded by Alderman Brickell, to accept Final Plat, Woodbriar Subdivision. Approved by voice vote. MOTION CARRIED. Alderman Brickell moved, seconded by Alderman Wilson, to accept Final Plat, Briarfield Subdivision (on recommendation of Planning Commission). Approved by voice vote. MOTION CARRIED Upon recommendation of denial by Planning Commission, Alderman Lawson moved, seconded by Alderman Brickell, to deny the rezoning request for Linda Lane Sub. #2; Lots 2 & 3, from R-1 to R-3. Approved by voice vote. MOTION CARRIED. ~. Qo . REGULAR CITY COUNCIL MEETING APRIL 20, 1978 PAGE FOUR After discussion and on the recommendation of the Planning Commission, Alderman Abdin moved, seconded by M.derman Lawson, to deny rezoning request for Linda Lane Sub. #2; Lot #1, from R-1 to R-3. Approved by voice vote. MOTION CARRIED. GENERAL: The next item of business was the presentation of the 1977 Audit Report by Lynn Lloyd and Danny Vance of Lloyd, Haigh, Brock and Co., LTD. Mr. Vance first presented the City of Jacksonville General and related Departments Audit Report. He stated that for 1977 and suggested the Council might need to approve an amended budget. Eugene Kelley, Finance Director, stated the $55,000.00 (approx.) in excess receipts was in excess of the revised budgeted figure instead of the original budgeted figure. The Street Report was presented next. There was some discussion as to the Pension fund accounts. The Council stated something would have to be done to increase existing revenues. No formal action was taken. At this time there was some discussion as to the confidential letter to the Council and Mayor concerning the City Report and recommendations for change and/or improvement .. At this time Mr. Vance presented the Jacksonville Water and Sewer Audit for 1977. When the confidential letter to the Council and Mayor was presented, there was a lengthly discussion as to the stamping of cash receipts and stubs at the time they are received. Both Mr. Vance and Mr. Lloyd presented their views on this subject and Mrs. Staples (W~ter Superintendent) voiced her objections. The Council stated they wanted this item looked int6 and that they did not want to see stamp- ing of cash receipts as a recommendation in the next audit report. The City of Jacksonville Water & Sewer Department Fiduciary Accounts for Valentine-Dick Jeter Water Users Association Audit Report for 1977 was next presented. After further discus sion, Alderman Swaim moved, seconded by Alderman Elkins, to accept and file the Audit Report for City of Jacksonville ~nd Related Depart me nts, Water and ~ewer Department and Valentine-Dick Jeter Water Users As sociation for 1977 .as presented by Lloyd, Haigh, Brock and Co., LTD. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. RESOLUTION 214-78: L.E.A.A. FUNDING CHANGES Alderman Abdin moved, seconded by Alderman Elkins, to read Resolution 214~78. ROLL CALL and the following voted aye, Aldermen: Elkins, Swaim, Brickell and Abdin. Aldermen Lawson and Wilson were out of the room at the time of voting. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. Whereupon Alderman Swaim read the Resolution in its entirety. Alderman Elkins moved, seconded by Alderman Abdin, to approve and adopt Resolution 214-78, ROLL CALL and the following voted aye, Aldermen: REGULAR CITY COUNCIL MEETING APRIL 20, 1978 PAGE FIVE Elkins, Swaim, Bricell and Abdin. Aldermen Lawson and Wilson were out of the room at the time of voting. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 214-78 THIS 20TH DAY OF APRIL, 1978. RESOLUTION '215-78: SOCIAL SECURITY TRANSMITTALS. Alderman Abdin moved, seconded by Alderman Elkins, to read Resolution 215-78. ROLL CALL and the following voted aye, Aldermen: Elkins, Swaim, Brickell and Abdin. Aldermen Lawson and Wilson were out of the room at the time of voting. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. Whereupon Alderman Swaim read Resolution in its entirety. Alderman Abdin moved, seconded by Alderman Elkins, to approve and adopt Resolution 215-78. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MeTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 215-78 THIS 20TH DAY OF APRIL, 1978. ORDINANCE 491: AN ORDINANCE AMENDING SECTION 1 OF ORDINANCE 35 OF 1952 AND SECTION 2.32.010 OF THE JACKSONVILLE MUNICIPAL CODE, DECLARING AN EMERGENCY, AND FOR OTHER PURPOSES. (Limiting terms of Planning Commission Members). Alderman Abdin moved, seconded by Alderman Lawson, that Ordinance be placedon FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Alderman Wilson. Alderman Abdin moved, seconded by Alderman Lawson, that the Ordinance by accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Swaim, moved, seconded by Alderman Abdin to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED Mayor Reid read the Ordinance for SECOND TIME. Alderman Lawson moved, seconded by Alderman Abdin to further :suspend the rules and place the Ordinance on THIRD AND ·FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Mayor Reid read the Ordinance for THIRD AND FINAL TIME. Alderman Lawson moved, seconded by Alderman Abdin, that the Ordinance REGULAR CITY COUNCIL MEETING APRIL 20, 1978 PAGE SIX by APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Wilson that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 491 THIS 20TH DAY OF APRIL, 1978. ORDINANCE 492: AN ORDINANCE AMENDING ORDINANCE 316 OF 1974 AND CHAPTER 2.24 OF THE JACKSONVILLE MUNICIPAL CODE, DECLARING AN EMERGENCY, AND FOR OTHER PURPOSE. (Limiting terms of Civil Service Commission Members.) Alderman Elkins moved, seconded by Alderman Abdin, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Alder- men: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Alderman Swaim. Alderman Abdin moved, seconded by Alderman Lawson that the Ordinance be accepted on FIRST READING. ROLL CALL ~nd the following voted aye, Alder- men: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ORIDINANCE AC- CEPTED ON FIRST READING. Alderman Abdin moved, seconded by Alderman Wilson to suspend the Rul~s and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Mayor Reid read the Ordinance for -'SECOND TIME. Alderman Abdin moved, seconded by Alderman Elkins to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Mayor Reid read the Ordinance for THIRD AND FINAL TJlME. Alderman Lawson moved, seconded by Alderman Elkins that Ordinance be A~~ROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion reaeived 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Elkins, moved, seconded by Alderman Abdin that the EEMRGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Elkins, Swaim, Wilson, Brickell and Abdin. Alderman Lawson voted nay. Motion received 5 affirmative votes,l negative vote. MOTION CARRIED. ORDINACE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 492 THISZOTHI)A-y--Q:fAp ~ 1978. REGULAR CITY COUNCIL MEETING APRIL 20, 1978 PAGE SEVEN At this time the Council declared a recess. After recess, the Council continued with the agenda. ORDINANCE 494: AN ORDINANCE ESTABLISHING A WATER COMMISSION FOR THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. It was the general consensus of the Council that since some changes had been made in the Ordinance since last meeting when first reading occurred, that Council would begin again with placing Ordinance 494 on First Reading. Alderman Brickell moved, seconded by Alderman Lawson that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Alderman Wilson. Alderman Abdin moved, seconded by Alderman Elkins that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Abdin moved, seconded by Alderman Elkins to suspend the -rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. kMotion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Mayor Reid read the Ordinance for SECOND TIME. · Alderman Abdin moved, seconded by Alderman Elkins to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Mayor Reid read the Ordinance for the THIRD AND FINAL TIME. Alderman Abdin moved, seconded by Alderman Wilson that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative vutes and 0 negative vote. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Wilson that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Elkins, Swaim, Wilson, Brickell and Abdin. Alderman Lawson voted nay. Motion received 5 affirmative votes and 1 negative vote. MOTION CARRIED. , ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 494 THIS 20TH DAY OF APRIL, 1978. REGULAR CITY COUNCIL MEETIN APRIL 20, 1978 PAGE EIGHT ORDINANCE 495: AN ORDINANCE ESTABLISHING A SEWER COMMISSION FOR THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. Alderman Abdin moved, seconded by Alderman Elkins that Ordinace be placed on FIRST READING. ROLL CALL and the following vote aye, Alder- men: Lawson, Elkins, Swaim, Wilson, Brickell arid Abdin. Motion re- ceived 6 affirmative votes and 0 negative vote. MOTION CARRIED. Or- dinace read for FIRST TIME by Alderman Swaim. Section One Cl) Line Seven (7) was corrected to read "for a term of Five (5) year" instead of Eight (8) years. Alderman Abdin moved, seconded by Alderman Brickell that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Wilson moved, seconded by Alderman Abdin to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED Mayor Reid read the Ordinance for SECOND TIME. Alderman Abdin moved, seconded by Alderman Swaim to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL . and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Mayor Reid read the Ordinance for THIRD AND FINAL TIME. Alderman Abdin moved, seconded by Alderman Elkins that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Al- dermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Elkins that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Elkins, Swaim, Wilson, Brickell and Abdin. Alderman Lawson voted nay. Motion received 5 affirmative votes and 1 negative vote. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 495 THIS 20TH DAY OF APRIL, 19 7 8. ORDINANCE 496: AN ORDINANCE ACCEPTING CERTAIN TERRITORY AS ANNEXED TO THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. (East Water Plant Facility, Military Road). Alderman Lawson moved, seconded by Alderman Abdin that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Alder- men: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance REGULAR CITY COUNCIL MEETING APRIL 20, 1978 PAGE NINE read for FIRST TIME by Alderman Wilson. Alderman Abdin moved, seconded by Alderman Swaim that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Lawson moved, seconded by Alderman Elkins to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. M6tion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Mayor Reid read Ordinance for SECOND TIME. Alderman Lawson moved, seconded by Alderman Abdin to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED.~M~yor .Beid read th~ Ordinance for THIRD AND FINAL TIME. Alderman Lawson moved, seconded by Alderman Abdin that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Alder- men: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Brickell moved, seconded by Alderman Swaim that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Elkins, Swaim, Wilson, Brickell and Abdin. Alderman Lawson voted nay. Motion received 5 affirmative votes and 1 negative vote. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 496 THIS 20TH DAY OF APRIL, 1978. The following bid was submitted for tulips: Van Zonneveld $2,043.00 plus tax and shipping Alderman Swaim moved, seconded by Alderman Elkins, to accept the low bid (only bid) for tulips. Approved by voice vote. MOTION CARRIED. The following bids were submitted for data processing equipment: D.A. Sparks JFK Electronics City Business Machines Automated Business Systems 33,419.43 28,382.20 26,701.25 28,951.85 On the request of Finance Director Eugene Kelley, and after some discussion, Alderman Swaim moved, seconded by Alderman Elkins, to spend up to $28,000.00 (budgeted amount) to include unit and any soft- ware available and to gi~e Mr. Kelley the authority to purchase optional ptograms using his judgement as to priority not to exceed budgeted amount of $28,000.00 ROLL CALL and the following voted aye, Aldermen: ~· I I REGULAR CITY COUNCIL MEETING APRIL 20, 1978 PAGE TEN Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Concerning the School Feasibility Study Update report, it was stated the study was progressing, they have preliminary draft form ready but final action on split of district would not be completed by the November election. Concerning the property on South First Street offered to city for $24,000.00 by Tommy Dupree, it was the general consensus of the Council ~that they would like to purchase the property for the City. In a dis~ i cussion as to where the money would come from for the purchase, Fi- nance Director Eugene Kelley suggested $12,000.00 come from the land sale monies now invested and the other $12,000.00 come from Revenue Sharing in 1979. Alderman Abdin moved, seconded by Alderman Elkins, to propose to purchase the property for $24,000.00, paying $12,000.00 now and the other $12,000.00 within a year with no interest. After further discussion, ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative vote~ and 0 ~egative vote. MOTION CARRIED. (Mr. Kelley was requested to bring back at next meeting a report on his ideas on where money is to come from other' than stated in aforementioned motion. Aldermen requested Mr. Kelley and other department heads work up some proposals as to what the building could be used for and present them to the Council next Regular Meeting. Since the estimates for the roof repair came in at approximately $3,000.00, it was the request of Mayor Reid to postpone the roof work for City Hall for the time being. At this time, Alderman Wilson requested the Council receive update reports on all construction of fire stations, police & courts_bUi]ding, City Hall expansion, etc. Council requested signs be placed near new fire stations informing the public what was being constructed. At this time, City Engineer Bill Owens reported the estimated time of completion for the expansion of City Hall was three (3}~weeks and for the_fire substations was Iour (4) weeks. Concerning the amount of payment in lieu of taxes for Act 9 Bond Issue; Club Products expansion, Mayor Reid presented Club Products proposal of $180,000.00 to be paid $9,000.00 a year for 20 years. I I The following will be placed in Contract Agreement: After discussion, Alderman Wilson moved, seconded by Alderman Brickell, to accept the $9,000.00 a year in lieu of taxes with the stipulation that if bonds are paid up early, then Club Products will pay property taxes, and each time assessed millage changes plus or minus 5 mills, then the amount paid in lieu of taxes can be renegotiated. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 neg- ative vote. MOTION CARRIED. REGULAR CITY COUNCIL MEETING APRIL 20, 1978 PAGE ELEVEN At this time, the Council requested a report on Franklin Electric Act. 9 Bonds to be presented at a future meeting. Concerning the drainage ditch proposal of Virgil L. DeLaney, 1000 Graham Road, Mr. DeLaney submitted ten(lO) proposals concerning various methods of alleviating drainage problems in the Cherry- Laurel area. After discussion it was suggested that Item #10 of his proposal to provide a bridge to property North of ditch would (sig- nificantly) help residents of Cherr y and Laurel Streets. It was gen- erally agreed to further study the proposals presented Mr. DeLaney to City. Engineer. APPOINTMENTS: ANNOUNCEMENTS: a . Presentation of Departmental Reviews: Scheduled for after May 4th City C6fincil Meeting. 1. PARKS & RECREATION DEPT. 2. POLICE DEPARTMENT b. Public Hearing/C.D.B.G.: Small Cities Program: Friday, April 21, 1978; City Hall, 5:00PM. c. Public Hearing/Act 9 Bond -to be conducted by City Council: Tues- day, April 25, 1978, 7:00PM., City Hall. d. Special City Council Meeting called: City Hall to act on Ordinance/ Act 9 Bonds: 12:00 Noon, City Hall, Thursday, April 27, 1978. e. Tulip bulbs will be available to the public at large on Saturday, April 22, 1978. f. Clean Up Campaign: April 24th through April 29th: Special Emphasis on Saturday, April 29th. Mayor Reid also announced the City Hall will be open until 6:00 P.M. weeknights and from 9:00 to 12:00 on Saturdays to register voters. Alderman Lawson requested the Council to discuss with Parks & Recreation Director Annabelle Moore the Senior Girls Softball dispute. After dis- cussion, Ms. Moore stated a special Park Commission meeting would be called for Tuesday, April 25, 1978, at 5:30 P.M. to decide this matter. All Council members were invited to attend. At 11:00 P.M. the Council went to Executive Session to discuss who would be appointed to the Water, Sewer and Park Commissions. 11:35 P.M. After Council Meeting reconvened from its Executive Session, Mayor Reid announced three (3) items had been discussed: (1) Membership involving those to serve on Water Commission: Mayor REGULAR CITY COUNCIL MEETING APRIL 20, 1978 PAGE TWELVE Reid stated his recommendations were as follows: Joe. 0. Phillips, longest term; Kenneth Pat Wilson, second longest term and Albert Whitfield Davis, third longest term. Alderman Abdin moved, seconded by Alderman Elkins to approve aforementioned three (3) appointments as outlined to serve on city's newly formed Water Commission. All voted in the affirmative. MOTION CARRIED. (2) C6ncerning appointments to the Sewer Commission, Mayor Reid stated the body had decided to postpone any action on this item of busi- ness until its next Regular Council Meeting. (3) Concerning appointment to Parks Commission vacancy, Mayor Reid said he wished to re-appoint Mrs. Zita Skoch for another term in office, and he requested a motion from the council body to place this on the table for action. No motion was forthcoming; whereupon Alder- man Elkins moved, seconded by Alderman Brickell that Larry Mallison be appointed to serve on Parks Commission. All voted in the affir- mative. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Abdin to adjourn until next Special City Council Meeting called for April 27, 1978 at 12:00 Noon. Approved by voice vote. MOTION CARRIED. 11:45 P.M. Adjourned: CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA -SPECIAL CITY COUNCIL MEETING 1. OPENING PRAYER: 2. ROLL CALL: 3. GENERAL: 4. ANNOUNCEMENT: April 27th, 1978 Noon a. Ordinance #497; Act 9 Bonds/Authorization/ Release Club Products (Standex, Int.) (Mayor Reid) b. Ordinance #498; Authorization-Bond Issuance Act 9 Bonds (Mayor Reid) a. 4:00 p.m. swearing in ceremony; Judge Batton's office of 3 water commission members; April 27, 1978 ( SPECIAL CITY COUNCIL MEETING APRIL 27, 1978 MUNICIPAL BUILDING 12:00 NOON TO 12:30 P.M. The City Council of the City of Jacksonville, Arkansas, met in Special Session Thursday, April 27, 1978, at 12:00 Noon. The meeting was called to order by Mayor Reid who also gave the invoca- tion followed by the recitation of the "Pledge of Allegiance.ry by the standing audience. On ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Present: 6. Absent: 0. Mayor Reid declared a quorum. Others present were Mayor Reid; Floy Avants, City Clerk; Ron Mills, City Attorney; Gene Wilbourne of Stevens, Inc.; Jim Buttry of Friday, Eldridge and Clark, Attorneys; and of Club Products: Alton Carr, General Manager; Ted Simon, Ben Traylor, and Joe Geiger, Controller. GENERAL: Mayor Reid stated the purpose ,:of the meeting was to take action on Act 9 Bonds Ordinances for Club Products (Standex, Inc.). ORDINANCE 497: AN ORDINANCE AUTHORIZING A LEASE AND AGREEMENT BY AND BETWEEN THE CITY OF JACKSONVILLE, ARKANSAS, AS LESSOR, AND STANDEX INTERNATIONAL CORPORATION, AS LESSEE, IN SUBSTANTIALLY THE FORM AND WITH SUBSTANTIALLY THE CONTENTS SET FORTH IN AND MADE A PART OF THE ORDINANCE; AUTHORIZING THE EXECUTION AND DELIVERY OF THE LEASE AND AGREEMENT; PRESCRIBING OTHER MATTERS RELATING THERETO; AND DECLARING AN EMERGENCY. Alderman Abdin moved, seconded by Alderman Wilson, that Ordinance be placed on FIRST READING. Mayor Reid stated this meeting was a continuation of the Public Hearing held April 25, 1978, and invited citizen comment, but no comments were forthcoming. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Alderman Wilson. Alderman Abdin moved, seconded by Alderman Brickell, that the Ordinance be accepted on FIRST READING. At this time it was stated that the agreement to pay $9,000.00 a year for 20 years was to be a part of the contract instead of part of the Ordinance. Also, the agreement contract is to include said $9,000.00 to be paid to City of Jacksonville directly in lieu of taxes, and the city will allocate these monies out to proper entities involved; if the bonds are called in advance of maturity or when the bonds are all paid, the building and equipment will be subject to taxes and assessed millage should change more than 5 mille, less than or more than, from 75~ mills, then the agreement and/or contract may be opened and re-negotiated, as per previous agreement made \<:>\ • I SPECIAL CITY COUNCIL MEETING APRIL 27, 1978 PAGE 2 between the city and Club Products personnel on the 20th of April, 1978. It was brought out the Mayor and City Council will have a copy of agreement with above stipulations placed therein.before bonds are sold. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Wilson moved, seconded by Alderman Abdin, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Whereupon Alderman Wilson read the Ordinance for SECOND TIME. Alderman Abdin moved, seconded by Alderman Wilson, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermenc Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Whereupon Alderman Wilson read the Ordinance for THIRD AND FINAL TIME. Alderman Abdin moved, seconded byiAlderman Wilson, that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Swaim, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Sawim, Wilson, Brickell and Abdin. Motion received 6 affirmative~tes and 0 negative vote. 'MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 4 9 7 THIS 27TH DAY OF APRIL 1 1978. ORDINANCE 498: AN ORDINANCE AUTHORIZING THE ISSUANCE OF INDUSTRIAL DEVELOPMENT REVENUE BONDS UNDER ACT NO. 9 OF THE FIRST EXTRA- ORDINARY SESSION OF THE SIXTY-SECOND GENERAL ASSEMBLY OF THE STATE OF ARKANSAS, APPROVED JANUARY 21, 1960, AS AMENDED, FOR THE PURPOSE OF PROVIDING PERMANENT FINANCING OF THE COSTS OF SECURING AND DEVELOPING INDUSTRY (THE PARTICULAR INDUSTRIAL PROJECT IS DESCRIBED IN THE ORDINANCE); AUTHORIZING THE EXECUTION AND DELIVERY OF A TRUST INDENTURE SECURING THE BONDS; AUTHORIZING AND PRESCRIBING OTHER MATTERS PERTAINING TO THE ACQUISITION, CONSTRUCTION AND EQUIPMENT OF THE INDUSTRIAL PROJECT AND THE FINANCING THEREOF; AND DECLARING AN EMERGENCY. SPECIAL CITY COUNCIL· MEETING APRIL 27, 1978 PAGE 3 Alderman Wilson moved, seconded by Alderman Swaim, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE READ FOR FIRST TIME BY City Attorney Ron Mills. Alderman Abdin moved, seconded by Alderman Elkins, that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Swaim, moved, seconded by Alderman Abdin, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Whereupon Ron Mills read the Ordinance for SECOND TIME. Alderman Abdin moved, seconded by Alderman Swaim, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Whereupon Ron Mills read the Ordinance for THIRD AND FINAL TIME. Alderman Abdin moved, seconded by Alderman Wilson, that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Wilson, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the fmllowing voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 4 9 8 THIS 27TH DAY OF APRILz 1978. ANNOUNCEMENT: Mayor Reid stated that a swearing in ceremony would be held in Judge Batton's office for .the three Water Commission Members April 27, 1978, at 4:00p.m. ADJOURNMENT: SPECIAL CITY COUNCIL MEETING APRIL 27;; 1978 PAGE 4 Alderman WiTs on ·moved, seconded •by Alderman , S.waim, to · adj ou;ztn until the next Regular Council Meeting May 4, 1978. ~A~ /~JAMES G. RID FLOY CLER K 1. 2 . 3. 4 . AGENDA -REGULAR CITY COUNCIL MEETING May 4th, 1978 ANNOUNCEMENT: PUBLIC HEARING: 6:00 P.M. May 4, 1978; CITY HALL; REGARDING C.D.B.G . PRE-APPLICATION/SMALL CITITES PROGRAM (SO. JCKVL IMPROVEMENT PROJECT) OPENING PRAYER: ROLL CALL: PRESENTATION OF MINUTES: Regular City Council Meeting -Apri 1 Special City Council Meeting -April APPROVAL AND/OR CORRECTION Regular City Council Meeting -Apri 1 OF MINUTES: Special CITY Council Meeting -Apri 1 20, 1978 27, 1978 6, 1978 13, 197 8 5. CONSENT AGENDA: (FIRE DEPT) (STREET DEPT) 6. WATER DEPARTMENT: 7 . SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: a. b. a. a. a. 11. SANITATION DEPARTMENT: 12. PARKS & REC DEPT: a. 13. GENERAL: a . b. c. d. e. f . g. j Monthly Report (Chief Schmitt) Monthly Report (Bobby Martin) Request to accept low bid/lime (Billie Staples) Request to adv. for bids/tractor: mower & bush hog (Bobby Brewer) Request to adv. for bids/striping program (Bill Owens) Ord. #499; Calling for a 5 member commission (Ro n Mills) Public Hearing: construction of church; lots 12 and 13, Brown Addition (No . James St.) (Mayor Reid) Report: City Building construction projects (Bill Owens) Report: Franklin Electric Industrial Bonds (Eugene Ke 11 ey) Res. # 216-78; Quitclaim Deed/Pennie Franks (Mayor Rei d) Res. # 217 -78; Authorizing Mayor to submit Pre-App. to HU D for Sma ll Cities Program (Michael Hagge) Res. # 218-78 ; Request approval of payment in lieu of taxes: Ja cksonville Housing Authority (Mayor Reid) Setting fair market · value; Taneyville C.D.B.G. Sewer project (Michael Hagge) \Ol,· AGENDA -REGULAR CITY COUNCIL MEETING May 4th, 1978 PAGE 2 13. GENERAL: (Cont•d) h. Report on proposal of financeing property purchase on So. First Street (Eugene Kelley) ''14. APPOINTMENTS: 15. ANNOUNCEMENTS: ADJOURNMENT: a . a . Appointments: (5) Sewer Commission (Mayor Reid) Departmental Reviews are rescheduled to the next council meeting date of May 18th. 1. Police Dept. 2. Parks Dept. b. City requests that leaves and pine needles picked up by Sanitation Dept. crews need to be bagged. REGULAR CITY COUNCIL MEETING MAY 4, 1978 MUNICIPAL BUILDING 7:00P.M. TO 9:50P.M. The City Council of the City of Jacksonville, Arkansas, met Thursday, May 4, 1978, in Regular Session at 7:00P.M. immediately after a public hearing concerning C.D.B.G. Pre-Application/Small Cities Program (South Jacksonville improvement project.) in the Municipal Building. During said Public Hearing Mike Hagge, Grants Coordinator, stated the hearing was final hearing regarding the pre-application which will be hand delivered to the HUD Area Office in Little Rock on May 12, 1978. Of the proposed projects to be funded, the priorities set by the citizens at the previously held hearings were as follows: (1) Completion of So. Jacksonville Sanitary Sewer Project (2) Drainage work in Cherry-Laurel-Oak St. area (3) Housing rehabilitation for Low/Moderate income residents (4) Street work in Sunnyside, Ray Road., New Town areas and (5) Park facility in South Jacksonville. The meeting was called to order by Mayor Reid. Alderman Lawson gave the invocation, followed by the recitation of the "Pledge of Allegiance" by the standing audience. On ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Swaim, Wilson and Abdin. Alderman Elkins was absent, and Alderman Brickell arrived later in the meeting. Present at time of ROLL CALL: 4. Absent: 2. Mayor Reid declared a quorum. Others present were Mayor Reid; Ploy Avants, City Clerk; and several department heads. PRESENTATION OF THE MINUTES: Mayor Reid presented the Minutes of the Regular City Council Meeting of April 20, 1978, and the Minutes of the Special City Council Meeting of April 27, 1978, for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES: Corrections and/or a dditi ons to the Minutes of the Regular City Council Meeting of April 6, 1978, and of the Special City Council Meeting of April 13, 1978, were the next order of business. After no corrections or additions were presented, Alderman Lawson moved, seconded by Alderman Abdin, to approve the Minutes as written. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson and Abdin. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. CONSENT AGENDA: Mayor Reid presented the following items for approval on CONSENT AGENDA: Alderman Abdin moved, seconded by Alderman Wilson, to accept and file the Fire Department Report for April, 1978, submitted by Chief Schmitt, reflecting 32 alarms with an estimated fire loss of $16,520.00. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson and Abdin. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. REGULAR CITY COUNCIL MEETING MAY 4, 1978 PAGE 2 Alderman Abdin moved, seconded by Alderman Wilson, to accept and file the Street Department report for April, 1978, submitted by Bobby Martin ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson and Abdin. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. WATER DEPARTMENT: The following bids were submitted for a six month supply of hydrated lime: Bachman Lime Supply McKesson Chemical Company $ 58.60 per ton $184.00 per ton After discussion, Alderman Abdin moved, seconded by Alderman Lawson, to accept the low bid for a six (6) month supply of lime submitted by Bachman Lime Supply Co., at $58.60 per ton. Motion approved by voice vote. MOTION CARRIED. SEWER DEPARTMENT: As this was a budgeted item for 1978, Alderman Lawson moved, seconded by Alderman Abdin, to advertise for bids for a tractor: mower and bush hog for the Sewer Department. Approved by voice vote. MOTION CARRIED. FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: Alderman Swaim moved, seconded by Alderman Abdin, to advertise for bids for striping of streets in Jacksonville. After discussion with City Engineer Bill Owens, motion was approved by voice vote. During said discussion, City Engineer Owens estimated the cost would be about $3,000.00. MOTION CARRIED. Alderman Brickell arrived at this time. At this time, Alderman Abdin stated he and received complaints from citizens about the dips and surface of Harris Road at the end close to General S~muels Road. City Engineer Bill Owens stated he would look into this problem. SANITATION DEPARTMENT: PARKS & RECREATION DEPARTMENT: ORDINANCE 499: AN ORDINANCE DELCARING ALL SEATS ON THE JACKSONVILLE PARKS AND RECREATION COMMISSION VACANT; AMENDING ORDINANCE 289 OF 1973 AND ORDINANCE 190 OF 1967; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. REGULAR CITY COUNCIL MEETING MAY 4, 1978 PAGE 3 Alderman Lawson moved, seconded by Alderman Abdin, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Alderman Lawson. Alderman Lawson moved, seconded by Alderman Abdin, that the Ordinance be accepted on FIRST READING. There was discussion at this time, and in the discussion Alderman Lawson said a section was needed in the ordinance limiting the time a member could serve, and after further discussion, Alderman Wilson moved, seconded by Alderman Abdin, that the following amendment should be added to the Ordinance at the end of Section 3., "Provided no member shall be qualified/allowed to serve more than two (2) consecutive terms." Approved by voice vote. MOTION CARRIED. Alderman Lawson moved, seconded by Alderman Abdin, to accept Ordinance on FIRST READING as amended. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. It was also stated by City Attorney Ron Mills that Ordinance 499 brings the number of Park Commission members into compliance with State Statutes. ORDINANCE AS AMENDED ACCEPTED ON FIRST READING. Alderman Abdin moved, seconded by Alderman Lawson, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Whereupon Mayor Reid read the Ordinance for SECOND TIME. Alderman L~wson moved, seconded by Alderman Wilson, to further suspend the rules and place the Ordinance as amended on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Whereupon Mayor Reid read the Ordinance for THIRD AND FINAL TIME. Alderman Lawson moved, seconded by Alderman Abdin, that the Ordinance as amended be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Abdin, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. (At this time, Mayor Reid stated the 5 appointments would be discussed in Executive Session after Council adjourns.) \~. '. REGULAR CITY COUNCIL MEETING MAY 4, 1978 PAGE 4 ORDINANCE AS AMENDED AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 4 9 9 THIS 4TH DAY OF MAY, 1978. GENERAL: Mayor Reid opened a Public Hearing concerning construction of a church; lots twelve (12) and thirteen (13), Brown Addition (North James Street) by inquiring whether any citizens present who live within 160 feet of proposed construction site wanted to voice objection. At this time, John New, City Inspector, read the interpretation of church exceptions to R-1 and R-0 Zonings: "18.84.080 Churches, schools and fire stations. Churches, schools and fire stations shall be permitted in residential districts upon permit granted by the city council after having advertised for fifteen days and setting a date to hear objections; in the event that twenty percent or more people within a radius of one hundred and sixty feet, excepting alleys, and streets, object to proposed permit, then such permit shall not be granted except by favorable vote of two-thirds of all members of city council. (Ord. 213 § 1, 1975.)" Mr. Charles Rea, petitioner, was not present for this discussion. He had stated he would bring plot plans and other information about the proposed construction. He did arrive later in the meeting to discuss this item with the Council, but no maps or plans were presented. See Minutes on page ?for further information. Twenty percent of property owners within 160 feet of proposed construction site objected to the construction of a church on this property: Second Baptist Church (through Mayor Reid) and Gerald Hamm. After further discussion, Alderman Wilson moved, seconded by Alderman Abdin, to table this request until more information is available to the Council. Motion approved by voice vote. MOTION CARRIED. At this time, City Engineer Bill Owens, presented an update on city building construction projects: Highway Dept.--James Street widening project--11% complete with an estimated completion date of October 15, 1978. Alderman Abdin requested Bill Owens require Highway Department to alleviate problem of dust/mud that has accumulated by cleaning said street. Main Central Fire Station--85% complete with an estimated completion date of June 1, 1978. Firemen are completing finishing work with painting 90% complete. Police & Courts Building--30% complete with an estimated completion date of August 15, 1978. Council suggested completion of sewer line be pursued. REGULAR CITY COUNCIL MEETING MAY 4, 1978 PAGE 5 North Fire Sub-Station--35-40% complete with an estimated completion date of June 15, 1978. It was stated this fire station would be completed before the C.D.B.G. HUD North Jacksonville Sanitary Sewer System Project would be completed. South Fire Sub-Statinn--20% complete with an estimated completion date of June 15, 1978. City Hall Expansion--86% complete with an estimated completion date of May 1 8 , 1 9 7 8 . At this time, Council requested an update report on the Graham Road project. Council had received several complaints from residents about ditches not being filled in and finishing work not hav1ng been completed (Several driveways have been messed up due to mud.) Mayor Reid stated the Street Department would try to have the finishing work done within thirty (30) days. Concerning the Franklin Electric Industrial Bonds, it was stated Franklin Electric pays $25,000.00 directly to the Pulaski County Special District School Board each year. and that there is nothing in Ordinances for payment in lieu of taxes for any other bond issue. It was stated no other Act 9 Bonds had been issued. RESOLUTION 216-78: A RESOLUTION AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE A QUITCLAIM DEED TO PENNIE FRANKS; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. Alderman Abdin moved, seconded by Alderman Wilson, to read Resolution 216-78. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Whereupon Alderman Wilson read the Resolution in its entirety. A correction was made in paragraph #2 (legal description) last line; Should be "Sec.28.T3N-10W" instead of "Sec. 28-lN-lOW." Alderman Swaim moved, seconded by Alderman Abdin, to approve and adopt this Resolution. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirma- tive votes and 0 negative vote. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 216-78 THIS 4TH DAY OF MAY, 1978. RESOLUTION 217-78: A RESOLUTION AUTHORIZING PRE-APPLICATION FOR SMALL CITIES PROGRAM FUNDING--1978. Alderman Abdin moved, seconded by Alderman Swaim, to read the Resolution. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes, and 0 negative vote. MOTION CARRIED. Whereupon Alderman Swaim read the Resolution in its entirety. t ll. REGULAR CITY COUNCIL MEETING MAY 4, 1978 PAGE 6 Alderman Lawson moved, seconded by Alderman Swaim, to approve and adopt this Resolution. Discussion followed. Mike Hagge, Grants Coordinator, stated since the City could not meet HUD guidelines for what the city wanted to do with the $475,000.00, the city had to come up with another program which was to finish the South Jackson- ville Sewer System with pavement replacement for a total cost of $291,500.00 to be supplemented with a commitment of $50,000.00 in city funds. This $50,000.00 will fund a force main and pump station not eligible under HUD guidelines. At this time, a vote was taken on approval of the Resolution, ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 217-78 THIS 4TH DAY OF MAY, 1978. Alderman Swaim moved, seconded by Alderman Wilson, to commit $50,000.00 in city match funds to support the grant application. All approved by voice vote. MOTION CARRIED. S---.RESOLUTION 218-78: A RESOLUTION APPROVING APPLICATION FOR PRELIMINARY LOAN FOR LOW-RENT PUBLIC HOUSING. Alderman Lawson moved, seconded by Alderman Abdin, that Resolution 218-78 be read. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Whereupon Alderman Lawson read Resolution in its entirety. Alderman Abdin moved, seconded by Alderman,Swaim, to approve and adopt this Resolution. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 218-78 THIS 4TH DAY OF MAY, 1978. (These l~inutes were amended to accept Cooperation Agreement, per -~ Mi11ules or City Council Meeting dated August 17, 1978 us corrected) Concerning the sett1ng o f fa1r market value; Toneyv1lle C.D.B.G. Sewer Project (appraisals for easements), Alderman Wilson moved, seconded by Alderman Abdin, to accept Mr. Hagge's recommendations as presented, approving Review Appraisals for total cost of $2,057.40. All approved by voice vote. MOTION CARRIED. At this time, Mike Hagge, Grants Coordinator, informed the Council that no contingency was set up when cost were figured up for the city's match for the South Jacksonville Sewer Project, and that since no contingency had been set up, there could possibly be an overrun (or underrun) of expenditures. REGUALR CITY COUNCIL MEETING MAY 4, 1978 PAGE 7 RESOLUTION 219-78: A RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF JACKSONVILLE TO PURCHASE PROPERTY LOCATED ON SOUTH FIRST STREET ADJACENT TO THE PRESENT CITY HALL; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. Alderman Abdin moved, seconded by Alderman Swaim, to read Resolution. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Whereupon Alderman Swaim read the Resolution in its entirety. Ron Mills, City Attorney, stated the city would assume property and be responsible for insurance and upkeep, and to collect rents under I the warranty deed with lien retained. It was stated $12,000.00 would be paid to Mr. Dupree from REVENUE SHARING FUNDS at the present time, and the other $12,000.00 would be paid within a year at no interest charged. Alderman Wilson moved, seconded by Alderman Abdin, to approve and adopt this Resolution. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 219-78 THIS 4TH DAY OF MAY, 1978. At this time, Mr. Charles Rea arrived, petitioner on James St. Church matter. Alderman Lawson moved, seconded by Alderman Abdin, to take this matter off of the table and discuss it. Approved by voice vote. MOTION CARRIED. Mr. Rea stated the area would be used for a children's church which would be a double-wide mobile home at present, and that a permanent structure would be built at a later time when more land adjacent to presently owned lots had been acquired. Mr. Rea requested the Council approve a children's church to be placed on this property. Since the property consists of only two lots at the present time, and since 20% of the surrounding property owners objected to placing a church on this property at a public hearing held earlier, Alderman Brickell moved, seconded by Alderman Swaim, to deny this request. All approved by voice vote. MOTION CARRIED. ANNOUNCEMENTS: It was the general consensus of the Council to proceed with the announcements before the Appointments. A. Departmental Reviews are rescheduled to the next Council Meeting date of May 18, 1978. (Police Department and Parks and Recreation Department.) B. City requests that leaves and pine needles picked up by Sanitation Department crews need to be bagged. It was the general consensus of ) }~. l REGULAR CITY COUNCIL MEETING MAY 4, 1978 PAGE 8 the Council to instruct Mr. Hamm, Sanitation Department Supt., to only pick up leaves and pine needles that are bagged. At this time, (8:20P.M.) the Council elected to go into Executive Session to discuss the five Sewer Commission appointments. After executive session, Mayor Reid reconvened the Meeting at 9:50P.M. Mayor Reid requested a motion to appoint the following persons to the Sewer Commission for terms as stated: Ron Mayton B. J. Burroughs Albert Johnson Albert Sidwell Jerry Singleton 5 years 4 years 3 years 2 years 1 year Alderman Wilson moved, seconded by Alderman Swaim, to approve the appointments and terms as stated above. All approved by voice vote. MOTION CARRIED. Mayor Reid stated a Special City Council Meeting would be held at City Hall May 9, 1978, Tuesday, at 6:30P.M. to discuss the five appointments to the Park Commission. Alderman Abdin moved, seconded by Alderman Wilson, to adjourn until the Special Council Meeting of May 9 , 1978. Approved by voice vote. MOTION CARRIED. CLERK 1. OPENING PRAYER: 2. ROLL CALL: CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA -SPECIAL CITY COUNCIL MEETING 6:30 P.M. MAY 9TH, 1978 3. PARKS & RECREATION DEPARTMENT: a. Appointments of Park Commissioners (Mayor Reid) ANNOUNCEMENT: SEWER COMMISSION SWEARING-IN CEREMONY AND INITIAL MEETING SCHEDULED FOR FRIDAY, MAYOR'S OFFICE, CITY HALL-MAY 12, 1978; 1:00 P.M. (Crist Engineers to be present for EPA update). ADJOURNMENT: SPECIAL CITY COUNCIL MEETING .MUNICIPAL BUILDING MAY 9, 1978 6:30 P.M. TO 7:30 P.M. The City Council of the City of Jacksonville, Arkansas, met in Special Session, Tuesday, May 9, 1978 at 6:30 P.M. The meeting was called to order by Mayor Reid. Alderman Elkins gave the invocation followed by 11 The Pledge of Allegiance 11 by the standing audience. On ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Alderman Brickell was absent. Present: 5. Absent: 1. A quorum was declared. Others present were: ~~ayor Reid, Jane Kuykendall , Recorder, in the absence of Flay Avants, City Clerk and several department heads. Mayor Reid stated the purpose of the meeting was to Appoint Five (5) Commissioners for the Parks and Recreation Department. After some 'discussion, Alderman Abdi n moved, seconded by Alderman Elkins, to go into Executive Session. Motion approved by voice vote. MOTION CARRIED. During Executive Session, Alderman Elkins had to leave to attend to other pressing business. ll'7. Mayor Reid reconvened Special City Council Meeting at 7:30P.M. whereupon he rest.ated thepurpose of the meetiryg. Mayo~ R~id then requested the following persons be appointed t~ the Parks and Recreat1on Comm1ss1oners Board: Pat Bond, a term of Five (5) years; Jack Patton, a term of Four (4) years; Shelby Capps, a term of Three (3) years; Bob Hickingbotham, a term of Two (2) years, an'd Larry Mallison, a term of One (1) year. At this time Alderman Lawson ,moved, seconded by Alderman Abdin, :to appove said ap- pointments. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson and Abdtn. rnotion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. ANNOUNCEMENT: Mayor Reid then stated that Sewer Commission Swearing-In ceremony and Initial Meeting was scheduled for Friday, Mayor•s Office, City Hall -May 12, 1978; 1:00 P.M. (Crist Engineers to be present for EPA update) Alderman Lawson then moved, seconded by Alderman Abdin that the Special Meeting be adjourned. Approved by voice vote. MOTION CARRIED. ADJOURNMENT: 7:35 P.M. RE~fDE R JANE KUY KEWDALL \\ '\. CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA -REGULAR CITY COUNCIL MEETING MAY 18, 1978 7:00P.M. 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES: (SPECIAL PRESENTATION) 5. CONSENT AGENDA: (Water Dept.) (Sewer Dept.) (Street Dept.) (Pol ice Dept.) 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & RECREATION DEPARTMENT: 12. PLANNING COMMISSION. 13. GENERAL: Regular City Council Meeting-May 4, 1978 Special City Council Meeting-May 9, 1978 Regular City Council Meeting-April 20, 1978 Special City Council Meeting-April 27, 1978 Certificates of Appreciation: Mr. Tom Brooks, Mr. Larry Goddard, Mr. Joe Williamson, Mr. Reedie Ray and Mrs. Zita Skoch. (Mayor Reid) a. Cash Receipts & Disbursements b. Accounts Payable (Billie Staples) c. Accounts Payable d. Street Light Request: Intersection of Clov- erdale Road and Valentine Road/to be locat- ed on an existing pole. (Bill Owens) e. Monthly Report (Chief Robinson) a. Update Report: Crist Eng., EPA Grant (Mayor Reid) a. Request to adv. for bids: Base Station & Antenna (Chief Schmitt) a. Consideration of air-conditioning unit for Police Building (Mayor Reid) b. Presentation of color scheme/Police & Courts Facility (Mayor Reid) a. Curb and Gutter consideration: Dupree Street b. Request to accept low bid/dump truck c. Discussion: Drainage Problem/Ray Rd. area (Mayor Reid) a. Recommend denial of rezoning petition of Mr. Johnnie Shields to rezone 3 parcels of prop- erty from R-0 to C-2: 509-517 & 521 Gregory Street. b. Recommend approval of Final Plat: Foxwood Subdivision, Phase VI-A c. Recommend approval of Final Plat: Jaxon Terrace Subdivision, Phase V with stipulation a. Update Report: City Building Construction Projects (Bill Owens) 13. GENERAL: ( cont' d) 14. APPOINTMENTS: 15. ANNOUNCEMENTS: ADJOURNMENT: b. Discussion: Permit to operate a taxicab service in the City (Daisy Olson) c. Ord.#SOO; Thru traffic to be prohibited on private property (Alderman Abdin) d. Discussion: Bill due the Telephone Company (Mayor Reid) ~. Res.#220-78; Supporting Pathfinder, Inc. in effort to obtain property for new facilities (Mayor Reid) f. Negotiation: With Ms. Mildred Gray and Mr. R. A. Latta/Taneyville Sewer Project (Michael Hagge) g . Ord.#SOl; Repealing Ord.#268, Section 2 (Water Meter Connection Fees) (Ron Mills) a. Mr. James Morgan; Serving out Dr. Sidwell's term on Planning Commission (expiresl-1-79) a. Open House/City Hall/Friday, May 26, 1978; in conjunction with Public Works Week prolaimed in the city; May 21st thru 1ay 26. b. City Hall Closed: Memorial Day Holiday: May 29, 1978. c. Emergency telephone establishment to be dis- cussed after next City Council Meeting on June 1, 1978. d. Presentation: Fire Dept. Departmental Re- view: to be considered after next City Council Meeting on June 1, 1978. e. City Auction to be conducted on June 10, 1978. 10:00 A.M. f. There will be a drainage meeting at City Hall: June 22, 1978, 7:00P.M.; Citizens who have drainage problems are urged to attend. (DEPARTMENTAL REVIEWS WILL BE CONDUCTED ·AFTER COUNCIL MEETING: Police and Parks Department) CURRENT ACCOUNTS PAYABLE, WATER DEPT. Acme Uniform Rental Arkansas Paper Co. B & J Radio Brooks Farm & Garden Central Ark. Communication Con Mark G.P. Freshour Ivy Hall Garage Jacksonville Daily News City General Fund James Bros. Pack Office Machines Sexton's Vaughan Tire Co. Johnnie Wright May 12, 1978 151.90 103.35 5.15 33.32 42.89 40.49 15.66 6.50 8.80 423.24 11.40 44.00 335.00 192.76 80,00 Arkansaw Meter Earl N. Benedict Bowles & Edens Capitol Chemical Co. City Lumber Co. Crain Sales Co. Goodsell Welding Glenn Hall (PD) Jacksonville Dust Service Jacksonville Metals Corp. Mobil Oil Ref. & Electric Supply Shrader Const. Co. (PD) Whit Davis Lumber Co. TOTAL DISBURSEMENTS Bills Paid Bills to Pay 184,18 50,00 1,263.76 1,044,00 170.98 109.60 76.32 120.00 40.00 70.04 3,399.70 1,110.06 1,815.00 9.22 10,957.32 1,935.00 9,022.32 l 0.\' lj CURRENT ACCOUNTS PAYABLE, SEWER DEPT. Acme Uniform Rental Arkansas Paper Co. Bond Consulting Engineers City Lumber Co. Goodsell Welding City General Fund Modern Chemical (PD) Pumps & Power Co. Roc-Arc Water Co. Shrader Const. Co. Whit Davis Lumber May 12, 1978 154.00 51.67 41.23 461.80 18.34 123.81 249.00 212.98 12.36 250.00 113.73 Arkansaw Meter B & J Radio Brooks Farm & Garden Conrade Electric H & H Electric Co. Keeling Supply Co. Oxford Chemical Rose Small Engine K.E. Sorrells Vaughan Tire Co. Whitt & Nick Upholsters TOTAL DISBURSEMENTS Bill Paid Bills to Pay 980.00 11.90 6.04 36.00 270.36 4,637.81 471.00 95.15 144.00 3.09 20.60 8,364.87 249.00 8,115.87 REGULAR CITY COUNCIL MEETING MAY 18, 1978 MUNICIPAL BUILDING 7:00 P.M. TO 9:15 P.M. The City Council of the City of Jacksonville, Arkansas; met Thursday, May 18, 1978, in Regular Session at 7:00 P.M. The meeting was called to order by Mayor Reid who also gave the invocation followed by the recitation of the "Pledge of Allegiance" by the standing audience. On ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Alderman Brickell was absent. Present: 5. Absent: 1. Mayor Reid declared a quorum. Others present were Mayor Reid, City Clerk; Ploy Avants; Ron Mills, City Attorney; Citizens with items on the agenda and several Department heads. PRESENTATION OF THE MINUTES: Mayor Reid presented the Minutes of the Regular City Council Meeting of May 4, 1978, and the Minutes of the Special City Council Meeting of May 9, 1978, for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES: Correc ti ons and/or ad d it i ons to the Mi nutes of the Regular City Council Meeting of April 20, 1978, and of the Special City Council Meeting of April 27, 1978, were the next order of business. After no corrections or additions were presented, Alderman Abdin moved, seconded by Alderman Swaim, to approve the Minutes as written. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. SPECIAL PRESENTATION: At t h i s time Ma yo r Re id made a special presentation to former Parks and Recreation Commission Board members. Certificate of Honor plaques were presented to: Mr. Larry Goddard, Mr. Joe Williamson and Mr. Reedie Ray. Mrs. Zita Skoch and Mr. Tom Brooks were also to receive their certificates but were absent from the Council Meeting. Mayor Reid then read the afore- mentioned certificate which stated: "In Appreciation for efforts spent in time and money while serving on the Jacksonville Parks and Recreation Commission. On behalf of the City Council, the Mayor's Office and the citizens of this fine community, we express our thanks and appreciation for your past cooperation and service." Ap.proval was expressed by the applauding audience. CONSENT AGENDA: Mayor Reid then presented the following items for approval on CONSENT AGENDA: Alderman Lawson moved, seconded by Alderman Swaim, to approve for Payment the Current Accounts Payable in the sum of $10,957.32 for the Jacksonville Water Department and to approve the Current Accounts Payable in the sum of $8,364.87 for the Jacksonville Sewer Department, and to approve the Cash receipts and Dis bur semen ts Report for both Departments for April> 197 8. REGULAR CITY COUNCIL MEETING MAY 18, 1978 PAGE TWO ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Lawson moved, seconded by Alderman Swaim, to approve the re- quest for a street light at the intersection of Cloverdale Road and Valentine Road/to be located on an existing pole. ROLL CALL and the fol- lowing voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. At this time Alderman Lawson moved, seconded by Alderman Swaim, to ap- prove the Police Department Monthly Report depicting $22,678.90 collected during the month of April in fines, forfeitures and miscellaneous payments. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. WATER DEPARTMENT: SEWER DEPARTMENT: Mayor Reid then presented an update report on Crist Engineering and EPA Grant. He stated that the Sewer Department Superintendent and his office recently met with the Sewer Commission Board. Mayor Reid also stated the city had 1 received a letter from the Department of Defense stating they would pay their portion of construction cost for proposed sewer plant and that the Sewer Commission Board was setting up a meeting with Little Rock Air Force Base next week concerning aforementioned item of business in order to negotiate the base's share of costs involved. Aforementioned letter dated January 6, 1976, from Deputy's Office in Washington was dis- cussed outlining Washington's intent to participate in paying for sewer improvements. FIRE DEPARTMENT: After it was stated that it was a budgeted item, Alderman conded by Alderman Elkins to advertise for bids for a VHF extended local control base station and a DB-224 antenna. the following voted aye, Aldermen: Lawson, Elkins, Swaim, Motion received 5 affirmative votes and 0 negative vote. POLICE DEPARTMENT: Abdin moved, se- 100 W solid state ROLL CALL and Wilson and Abdin. :MOTION CARRIED. At this time Police Chief, Tommy Robinson, requested a new heating and air conditioning unit for the remodeled area of old police building to contain City Court Room and clerk's office. Whereupon he stated the need and the estimated cost of approximately $7,000.00, for the unit and installation as quoted Wittenberg, Delany and Davidson and '$5, 494.91 from Voegele Mechan- ical Contractors, Inc. After discussion, Alderman Abdin moved, seconded by Alderman Elkins to advertise for bids for a heating and air conditioning unit for Police Department Court Room and clerk's office and not go thru the architect. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Lawson moved, to accept the color scheme for new Police and Courts facility as presented. No second was forthcoming, therefore, it was the REGULAR CITY COUNCIL MEETING MAY 18, 1978 PAGE THREE general consensus of the Council to approve the color scheme as pre- sented by Mayor Reid. STREET DEPARTMENT: After d iscuss i on on the placement of curb and gutter installation on Dupree Street, it was the general consensus of the Council, as suggested by Mayor Reid, to consider the widening and installation of curb and gutters in the 1979 budget for consideration as it was not budgeted for 1978. The following bids were presented for a dump truck for the Street De- partment: Aclin Ford Company $10,981.00. At this time Alderman Elkins moved, seoonded by Alderman Abdin to ac- cept the low bid from Aclin Ford for one (1) dump truck at total cost of $10,981.00. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Discussion then proceeded on the drainage problem on Ray Road and the surrounding area. A concerned citizen, Larry Norman, then presented Mayor Reid and Council with photographs of the area during a flood stage. Mr. Norman then conveyed the emergency of the matter by saying they were bothered with mosquitoes, water snakes and was a health problem. It was the the general consensus of the Council to meet Thursday, June 8, 1978, in the Municipal Building in Special Meeting to discuss drainage problems all over the city and try to achieve a solution for the drainage problem for Ray Road and other areas in the Jacksonville Community. Mr. Dave Sochur also was present to discuss his flooded residence on Paul's Place. Bill Owens presented cost estimates on helping to alleviate aforementioned problems in areas involved. Alderman Wilson at this time requested City Engineer, Bill Owens to in- spect the overlaying underneath the Railroad trestle on South Highway 161 and supply the Council with an update report. Mr. Owens stated clearance is a problem under the underpass, that holes had been patched. PARKS AND RECREATION DEPARTMENT: PLANNING COMMISSION: After discussion, an d with Planning Commission's recommendation of denial, Alderman Abdin moved, seconded by Alderman Wilson to deny the rezoning petition of Mr. Johnnie Shields to rezone 3 parcels of property from R-0 to C-2: (509-517 & 521 Gregory Street). ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. With Planning Commission's recommendation, concerning Jaxon Terrace Sub- division, PhaseV with stipulation (a turn around be provided at end of Latigo Trail till it is a through street). Alderman Abdin moved, seconded by Alderman Wilson to approve Final Plat with stipulation as aforementioned. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Abdin, to approve Final Plat of Foxwood Subdivision, Phase VI~. ROLL CALL and the following voted aye, REGULAR CITY COUNCIL MEETING MAY 18, 1978 PAGE FOUR Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. At this time Alderman Wilson requested Fire Chief, Wayman Schmitt, to contact the Fire Rating Bureau concerning resurveying and rerating in Jacksonville. Chief Schmitt conveyed and added the last survey had been completed in 1970. Whereupon Mayor Reid stated he would write a letter to the Bureau concerning aforementioned. It was also requested to hire the six (6) men and to have their five (5) weeks training course completed. Alderman Abdin moved to discuss the next Regular City Council meeting. it was the general consensus of the next Regular City Council meeting. hiring of the six (6) men at the No second was forthcoming, therefore, Council to discuss aforementioned at GENERAL: City Engineer, Bill Owens, presented Council with an Update Report on City Construction Projects at this time. Mr. Owens stated the James Street widening project was 23% complete, 8 days ahead of schedule and has a completion date of October 15, 1978, which includes redesign of the intersection at freeway; Main Fire Station, 95% complete, 3 days a- head of schedule although the manufacturers of the windows are on strike and designs for sewer facilities are not yet completed; Police and Courts Building, 44% complete and 4 days ahead of schedule; North Fire Sub 62% compl~t~ ahd 7 days ahead of schedule. At this tim~ Alderman Elkins requested three. (3) signs be placed · in front 'of the three · (3) new fire stations. Mr. Owens complied and further stated the South Fire Sub Station was 62% complete, 6 days ahead of schedule with a completion date of June 15, 1978. City Hall will have occupants in it's new ad- dition the following week. Mayor Reid stated that at this time the Council would consider the petition submitted by Mrs. Saundra Freeman for a permit for the operation of a taxicab service in the City of Jacksonville .. Mayor Reid also stated this portion of the meeting was considered.a Public Hearing. He opened the Hearing by asking for comments from either parties concerned>and Ms. Daisy Olson, ,Attorney, representing Mrs., .. SaundraFreeman opened by stating she filed a petition for a permit to operate a taxicab company within Jacksonville~ Arkansas, for Mrs. Freeman and set out their intent on following Ordinance for operating taxicabs, with affidavits from the Arkansas State Police Record Section showing no criminal records on the two presently planned drivers attached. Mayor Reid stated Mr. Edwards, owner of. taxicab service, had been notified by letter of this hearing .• Ms. Olson stated she had gleaned the following facts from Metroplan and other sources: In the 1970 Census; 5126 existing households in Jacksonville 2841 of which have one automobile available 181 of which have no automobile available 1346 occupied households (in the unincorp- orated area East of the freeway and North of I40) 742 of which have one automobil~ available 281 of which have no automobile available These figures constitute 59% of the population in Jacksonville with one or REGULAR CITY COUNCIL MEETING MAY 18 , 1978 PAGE FIVE no automG.biles and 76% of the population in aforementioned unincorp- orated area. She said information obtained October 2, 1975 revealed 1~183 persons living in Jacksonville over the age of 60; that it is not known if they drive, own automobiles or must depend on other transport~tion. Ms. Olson stated she had also gleaned from a Metroplan Study that Jacksonville has grown 33.1% in the last eight (8) years and that the unincorporated area in the north end of the County has grown 13.9% in the same amount of time, and felt this growth justification for service over what had been provided in the past. Ms. Olson then stated that in ranking with other cities, Jacksonville was in between Jonesboro, ranked 7th, and Springdale, ranked 13th. JonesbQro presentfy has 2 taxicab compani~s; Fort Smith presently has 1 taxicab company; El Dorado presen~ly has 2 taxicab companies; Jack~onville has presently 1 taxicab co~pany; andBlythe~ille, probably most similar 'to Jacksonville with only 87 persons different in population, presently has 4 taxicab companies. She w~nt on to state that Jacksonville had 26 industries with over 3,000 employees, regular industrial visit9rs who might have to rely on ta~i service or rent automobiles, as well as a great number of students on regular training missions with MAC (Military Air- lift Command), and mariy other servicemen who live off base who depend on taxi service~ Ms. Olson stated that generally the main complaint from patrons of the present taxicab service was that one had to wait 15 minutes to 1 hour for a taxicab to pick them up. In other words, they could not rely on the taxi to take them somewhere at a p~r~icular ti~e and to arrive at a parti- cular time. Ms. Olson then stated she could not find out what the present zone rates are or copies of the present zone maps. She then presented the fact that she had an affidavit from a person too ill to attend the meeting stating that this person never knew what her charges would be from time to time being picked up at the same point and taken to the same point. This person also ~tated that they had been charged a b~g charge for groceries .and a stop charge for stops along th~ route to her destination. Ms. Olson stated the petitioner and her prospective driver were present if the Council would like to ask any questions. Ms. Olson stated the city needed to produce the zone maps. Mayor Reid stated the City Clerk and City Inspector had done some re- search on this matter: John New, City Inspector presented a copy of the zone map on file in City Clerk's office which has original rates thereon. After further discussion, Mayor Reid ,then introduced Mr. Lee Edwards, owner of present taxicab service in the C~ty of Jacksonville, Arkansas. Mr. Edwards then stated his viewpoint of opposition to the formation of another taxicab service in the city. He staied that he had complied with zoning pr~ce regulations of $.75 for the first zone and $.25 for REGULAR CITY COUNCIL MEETING MAY 18, 1978 PAGE SIX each zone thereafter, and one price for two customer if both picked up and delivered in Same place ~nd that the only secondary charges con- sisted of: a bag charge ,of $.10 per bag (over two bags) and a stop charge of $.25 for each stop. He stated these charges were instituted because of time and expense involved in each situation. Mr. Edwards then stated he had only had two rate increases since he had been in business, the first one being io years ago shortly after his business had been establi~hed, and another in 1974: from $.50 for the first zone and $.25 for each zone thereafter to $.75 for the first zone and $.25 for each zone thereafter. Mr. Edwards then stated that he had not received any complaints from patrons, and MayorReid stated his office had not received any complaints . during his administration. During discussion, Mr. Edwards stated certain situations required priority and thatpersons going to work and em~rgency situations were given priority over someone going shopping, etc. He stated persons were charged zone rates even . if they did not ride very far; when a zone line is crossed, the rider is charged the rates becaus~ a zone is a zone and a line has to be drawn some~here; and cus~omers mighi take id~antage if these rules were treated leniently. After discussion, Mr. Edwards stated that in his op1n1on, there was not enough business in Jacksonville to require two taxicab companies. He said last yeafs average of $133.00 per day was the largest he had, and this year, if it continues)$150.00 which is a $17.00 increase. He stated you cannot pay drivers, pay gas and maintenance costs etc.; that he had one telephone operator (8 hours) one male driver hired and one of his sons, all rest of family work in the business and do not draw anything, and had it not been for tha~ he could ~ot have oper~ted for what he was making. He then restated that in his opinion, Jacksonville was not big enough for two companies. Alderman Abdin asked how many cabs were in Mr. Edwards' fleet. Mr. Edwards answered two cars were run regularly during the daytime ~nd during the early ev~ning. In some instances, a third car was used and a fourth car was used for backup in .case of breakdown in one of the other three. At this time, Alderman Swaim requested information be given to the Council as to whether or not Mr. Edwards has a franchise for taxicab service in Jacks.onville. Mayor Reid then stated Ploy Avants, City Clerk, had done research on this item and asked for her findings at which she read: November 21, 197~ "Lee Edwards owner of the taxi service in Jacksonville, requested the city issue an exclusive franchise to him to provide city with taxi ser- vice. It was the consensus of the Council that Attorney Ben Rice con- sult state statutes regulating this matter, before the request is con- sidered and report his findings at the next Council meeting.'' December 5, 1974 (Minutes) REGULAR CITY COUNCIL MEETING MAY 18, 1978 PAGE SEVEN ''Ben Ric~i City Attorne~ presented a legal op1n1on for a taxi franchise \"3 \. in the City of Jacksonville. He stated matters of this nature are govern- ed by Ark. Stat. Am.· Sect~on 19-3512-S. He sta~ed taxi owners holding permits may enter the City .1f there is a need for additional service or a better quality. The court reviewed this statuary language and held it in conflict with ·Article 11, Section 19 of the ~rkansas Constitution, which prohibits monopolie?. He further stated any application for a new taxi permit would be entitled to a hearing, as authorized by the afore- mentioned statutes, and a permit should be issued if the facts should demonstrate that the publi~ convenience and . necessity 'justified additional competition. Any action of the Council would be subject to judicial review." It was stated this Public Hearing was .to justify the need or lack of need for another taxicab company. The City retains the right to· limit the number of businesses or firms and may either grant or deny the petitioner, Mrs. Saundra Freeman, the right to establish a taxicab company. Ms. Olson stated that in Mrs. Freeman's petition, it was stated that Mr. Edwards prefers to sell hi5 business. She said he had advertised his taxicab business for sale. This fac·t was again stated by Mr. Edwards. A newspaper'was then presented shqwing the classified ad-May 11, 1978. Mrs. Freeman stated she had 2 CPA's look into the business and they appraised the worth at a much lower price than Mr. Eaward's was asking. Alderman Abdin asked City Attorney, Ron Mills, for an opinion on matter being discussed. City Attorney stated that City's Ordinance required Taxicab Businesses follow state statutes. After further discussion, Alderman Wilson moved, seconded by Alderman Elkins, that the request by Mrs. Saundra Freeman to estab~ish another taxicab business in Jacksonville be denied~ Alderman Abdin suggested the two parties (Mr. Edwards and Mrs. Freeman) negotiate between themselves and try to come to an agreement for selling and buying the present business~ At this time, Ms. Olson stated that monopolies are absolutely repugnant to our constitution, our state constitution, that free enterprise is part of our economy ·and everyone has the right to try and fail. She also stated that competition is good for businesses and for keeping prices down. The question was raised whether the Council could legally keep Mrs. Freeman from opening a taxicab company. It was stated that they would have to establish a need. After further discussion, a question was called. ROLL CALL and the follow- ing voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. (Re- quest for taxicab company establishment denied.) ORDINANCE 500 ··(Thru traffic to be prohibited on private property) was scheduled at this time, but due to a misunderstanding it was not ready to present to the City Council. The Ordinance will be presented at the next City Council Meeting. REGULAR CITY COUNCIL MEETING MAY 18, 1978 PAGE EIGHT Concerning bill due the Telephone Company, Mayor Reid stated it had already been negotiated prior to the City Council Meeting and that no action was needed. Alderman Wilson was out of the room at this time. RESOLUTION NO. 220-78: A RESOLUTION SUPPORTING THE EFFORTS OF PATH- FINDER SCHOOL, INC. IN THEIR REQUEST TO ACQUIRE CERTAIN PROPERTY LO- CATED IN THE PULASKI COUNTY SPECIAL SCHOOL DISTRICT, JACKSONVILLE, ARKANSAS, TO BE DONATED BY THE PULASKI COUNTY SCHOOL BOARD. Alderman Lawson moved, seconded by Alderman Abdin, to read Resolution 220-78. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim,ahd Abdin~ Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. Whereupon Alderman Lawson read Resolution in its en- tirety. Alderman Wilson returned at this time. I After discussion on location of said property, near Jacksonville Tire, and School Drive, Alderman Abdin moved, seconded by Alderman Wilson, to approve and adopt 'Resolution 220-78. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 220-78 THIS 18TH DAY OF MAY, 1978. At this time, Michael Hagge, Grants Coordinator, brought forth to the Council an item of business concerning easement procurement for CDBG project in Taneyville for sewer line placement. He stated he had negotiated with Mildred Gray to pay her $384.50, fair market appraised value for the easement; instead, she thought the property in question was worth $1,000.00. She said she would take $1,000.00 for the easement and would allow the sewer line to be placed diagonally across the property. The grant monies available, Mr. Hagge explained, will only pay the fair market value and any difference would have to be borne by the City of Jacksonville. Therefore, this needed council action on whether to pay fair market value for easement in question, to have the city pay the difference or to initiate condemnation proceedings and proceed with laying said sewer line. Concerning the easement for Mr. R. A. Latta, Mrs. Wilma Glover, his daughter, appeared and spoke in his behalf. She stated her father was willing to accept the fair market value set at $257.20 for the easement required, but he wished the sewer line placed on the section line and not diagonally across his property as the engineers had planned. Mr. Bond, Bond Consulting Engineers for the project, stated it would cost the city quite a bit of extra money to place sewer line as Mr. Latta had requested. Mrs. Glover stated her father did not mention to her exactly how much her father wanted in the way of compensation if the sewer line was to be placed as proposed. Mr. Hagge stated if any change order is made in easement locations -that appraisers ~ill have to be called in again. REGULAR CITY COUNCIL MEETING MAY 18, 1978 PAGE NINE At this time, the City Attorney advised the Council condemnation pro- ceedings could be initiated without holding up the laying of sewer line if negotiations proved fruitless. · Alderman Swaim moved, seconded by Alderman Lawson, to leave the matters as they stand and turn matter over to the city attorney for further negotiation with property owners, with possible condemnation proceedings to be initiated by the city, if the property owners would not agree to accepting fair market value for said easements and to leave sewer lines as proposed by engineers. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, __ Swaim and Wilson. Alderman Abdin voted nay. Motion received 4 affirmative votes and 1 negative vote. MOTION CARRIED. ORDINANCE 501: AN ORDINANCE AMENDING SECTION 2 OF ORDINANCE 268 OF 1972; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. (WATER CONNEC- TION FEES OUTSIDE CITY LIMITS) .. Alderman Wilson moved, seconded by Alderman Elkins, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. After discussion pertaining to Ordinance 501 in which it was brought out that the Water Commission has full power, and with recommendation of City Attorney, Ron Mills, it was the general consensus of the Council to withdraw the Ordinance, and to rewrite at a later date.,. APPOINTMENTS: Mayor Re1d appointed James Morgan to complete the remainder of Dr. Albert Sidwell's term on the Planning Commission which expires . 1/1/1979. Alderman Lawson moved, seconded by Alderman Elkins, t~ approve the appointment by Mayor James Reid. Motion approved by voice vote. MOTION CARRIED. ANNOUNCEMENTS: Open House/ City Hall/ Friday, May 26, 1978; in conjunction with Public Works Week proclaimed in the city; May 21 through May 26. City Hall will be closed for the Memorial Day holiday May 29, 1978. An emergency telephone establishment to be discussed after next city council meeting on June 1, 1978. Presentation: Fire Department departmental review to be considered after next City Council meeting on June 1, 1978. The City Auction is to be conducted on June 10, 1978, at 10:00 a.m. There will be a drainage meeting at City Hall on June 8, 1978, at 7:00p.m.; citizens who have drainage problems are urged to attend. \5~. ADJOURNMENT: REGULAR CITY COUNCIL MEETING MAY 18, 1978 PAGE TEN With recommendation from Mayor Reid, it was the general consensus of the council to adjourn the meeting at which time the Police and Park departmental reviews were conducted. In an informal session held during the Police departmental review, Chief Robinson requested authorization to repair a wrecked police vehicle. Said vehicle had been involved in an incident where damages occurred on Highway 67-167 North. The council's consensus was to repair said vehicle. It was not determined which city fund would pay charges incurred. Also, the feasibility of bidding on gasoline purchases made by the city was discussed and Mayor Reid said he would check with Finance Director on competitive bidding on said item. PLOY ~ANTS , CITY CLERK CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA -REGULAR CITY COUNCIL MEETING JUNE 1, 1978 7:00P.M. 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTIONS OF MINUTES: 5. CONSENT AGENDA: 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8 FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & RECREATION DEPT: 12. GENERAL: 13. APPOINTMENTS: 14. ANNOUNCEMENTS: ADJOURNMENT: a. b. Regular City Council Meeting-May 18, 1978 Regular City Council Meeting-May 4, 1978 Special City Council Meeting-May 9, 1978 Req. to adv. for bids/site work, Central Fire Station (Mayor Reid) Hiring of six (6) firemen (Mayor Reid) a. Discussion: So. Bend Volunteer Fire Dept. request for installation of fire plug (Alderman Swaim) b. Request to adv. for bids/fireworks (Mayor) c. Ord.#SOO; Traffic Control thru private property (Alderman Abdin) d. Update: City Building Projects (Bill Owens : e. Ord.#S02; Water Commission/clarification of autnority (Ron Mills) f. Ord.#503; Sewer Commission/clarification of authority (Ron Mills) a. City Aution/June 10, 1978; 10:00 A.M. Note: After Council Meeting, the Fire Dept. is scheduled for Departmental Review Session. General Telephone Co. of the Southwest is scheduled to discuss the design and scope of establishing an emergency telephone system for the city of Jacksonville. REGULAR CITY COUNCIL MEETING MUNICIPAL BUILDING JUNE 1, 1978 7:00 P.M. TO 7:45 P.M. The City Council of the City of Jacksonville, Arkansas, met Thursday, June 1, 1978, in Regular Session at 7:00 P.M. The meeting was called to order by Mator Reid who also gave the invocation followed by the re- citation of the "Pledge of Allegiance" by the standing audience. On ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Swaim, Wilson and Abdin. Alderman Elkins was absent, and Alderman Brickell was absent at the time ROLL was called but arrived later ~n the meeting. Mayor Reid declared a quorum with four members present. Others present were Mayor Reid, in the absence of City Clerk Floy Avants, Jane Kuykendall recorded the Minu~es; several department heads were also present. PRESENTATION OF THE MINUTES: Mayor Reid presented the Minutes of the Regular City Council Meeting of May 18, 1978, for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES: Corrections and/or additions to the Minutes of the Regular City Council Meeting of May 4, 1978, and the Minutes of the Special City Council Meeting of May 9, 1978, were the next order of business. After no corrections or additions were presented, Alderman Abdin moved, seconded by Alderman Swaim, to approve the Minutes as written. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson and Abdin. Motion received .4 affirmative votes and 0 negative votes. MOTION CARRIED. CONSENT AGENDA: WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: Concerning the request by Mayor Reid to advertise for bids for site \ '37. work (Site work to include driveways, curb and gutter.) at the new Central Fire Station and two sub-stations, Alderman Abdin moved, seconded by Alderman Swaim, to advertise for bids for site work at the three sta~ tions. When asked where the money to pay for the site work would come from, Eugene Kelley, Finance Director, stated the interest earned from investment of the 1977 General Obligation Bond Fund Construction Account would be useq. ~ill Owens, City Engineer, presented maps of proposed site work for Council approval. Wittenberg, Delony and Davidson, Archit~ct for the fire stations, estimated the proposed site work would cost $19,000.00. City Engineer Bill Owens stated work could be completed for $8,ooo~oo through a contractor. (A portion of the site work had already been in- cluded in the construction cost at approximately $3,000.00. Work to be advertised not to include this portion.) REGULAR CITY COUNCIL MEETING JUNE 1, 197[ PAGE 2 At this time, Mayor Reid stated all site work to be completed included 100% of what was originally cut out by the Council to trim costs. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson and Abdin. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. At this time, there was discussion about the hiring of six new firemen to man the new stations. Mayor Reid stated he had been in contact with the County and had requested CETA fund the six new positions. He stated further that CETA could possibly fund htree of the new positions, but not until July, 1978. It was the Mayor's recommendation that the Council approve the hiring of six new firemen; their salaries to be paid from the old bond issue, and if CETA agreed to fund some of the firemen, then that amount could be deducted 'from the city's portion appropriated. Finance Director, Eugene Kelley, stated the Council had originally budgeted re- ceipts from CETA to fund the 6 firemen to be hired in July. Alderman Brickell arrived at this time. After further discussion, Alderman Abdin moved, seconded by Alderman Wilson, to go ahead and hire the six new firemen effective July 1, 1978. During discussion that followed, Alderman Abidh suggested the city contact Justice of the Peace Lawrence Goddard to solicit his help in securing CETA aid. At this time, Alderman Wilson stated the new firemen would be paid with funds left out of the new bond issue, but that this bond issue would be paid back as soon as possible. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. POLICE DEPARTMENT: STREET DEPARTMENT: PARKS & RECREATION DEPT: GENERAL: During the discussion about the South Bend Volunteer Fire Department's request for installation of a fire plug, Alderman Swaim stated the South Bend Volunteer Fire Dept. had approached the Council with this request before and had been turned down because of the shortage of water and because the Council had turned down all residents who had requested outside- the-city-limit water tie-ons at that time. He stated further that this Volunteer Fire Dept. already uses the city's water at a plug three or four miles from their station. The South Bend Volunteer Fire Department has requested a tie-on and has stated that they will furnish the plug and all materials to meet this end. After discussion, Alderman Abdin moved to grant the aforementioned request if they will furnish the materials. Motion died for lack of second. During discussion, the question was raised whether or not the Council has the authority to give permission for a tie-on. It was the general consensus of the Council to give their approval of this request and to turn the matter over to the Water Commission for final approval. Concerning the request to advertise for bids for fireworks for the July 4, 1978, display, it was the general consensus of the Council to refrain from purchasing any fireworks this year. j REGULAR CITY COUNCIL MEETING JUNE 1, 1978 PAGE 3 ORDINANCE #500: AN ORDINANCE PROHIBITING ANY VEHICLE FROM CROSSING PRIVATE PROPERTY FOR THE PURPOSE OF AVOIDING AN INTERSECTION; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. Alderman Lawson moved, seconded by Alderman Wilson, that Ordinance be placed on FIRST READING. Atuthls time, Alderman Abdin stated that there was no law·on the books,·and since there was no Ordinance, several cases of people cutting through private property to avoid an intersection had been thrown out of court. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Alderman Lawson. Alderman Abdin moved, seconded by Alderman Wilson, that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: ·Lawson, Swaim~ Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Abdin moved, seconded by Alderman Lawson, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Lawson read the erdinance for SECOND TIME. Alderman Abdin moved, seconded by Alderman Wilson, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the foliliowing voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Lawson read the Ordinance for THIRD AND FINAL TIME. Alderman Wilson moved, seconded by Alderman Abdin, that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: \34. Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Swaim, that the EMERGENCY CLAUSE be approved and adapted. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 500 THIS 1ST DAY OF JUNE, 1978. At this time, there was discussion about obtaining property on Highway 161 between the Heritage Shopping Center and the A-frame building, ,which is a used car business at this:time, to construct a road to alleviate the problem of persons going to and from Loop Road and T. P. White Drive who use the parking lot of Heritage Shopping Center as a throughway at this time. City Engineer Bill Owens stated the city had tried in the past to obtain this property for aforementioned purpose, but the owner would not negotiate a price. It was stated the property could be con- demned and obtained in that way. Bill Owens also stated the intersection REGULAR CITY COUNCIL MEETING JUNE 1, 1978 PAGE 4 of Loop Road and Highway 161 could be moved north at a relatively low cost and with financial help from the Arkansas Highway Department. Alderman Wilson suggested the city get a erty north of Heritage Shopping Center. moved, seconded by Alderman Brickell, to and obtain a professional appraisal from Reid stated if the cost for an appraisal back to the Council for approval. professional appraisal of the prop-1 After discussion Alderman Wilson authoriz~ the Mayor to write for an M. A. I. Appraiser. Mayor exceeded $300.00, he would come At this time, Bill Owens, City Engineer, gave the Council an update on : city construction projects. He presented Council members with a bar graph and proceeded to state: James Street widening project was slightly ahead of schedule being 30% complete; 'Main Fire Station construction was still at a halt because of the window manufacturer's strike and is presently 95% complete; Police and Courts bailding was slightly behind schedule, but the loss will easily be made up it is presently 45% complete; North Fire Sub-Station ahead of schedule (80% complete)~ith all brick work being done but because all brick was delivered to the North Fire Station and none to the South Fire Sub Station, the South Fire Station is presently 70% complete. He stated further the city hall addition is complete except for some outside finishing work and minor alterations. Council discussed at this time the proposed sidewalk construction under- neath the Main Street overpass. The sidewalk was not included in the scope of the EDA Project (Main & Marshall Road Project). It was suggested that the City Engineer, Bill Owens, meet with AHD to discuss possible construction. ORDINANCE #502: AN ORDINANCE AMENDING ORDINANCE NUMBER 494 OF 1978; DECLARING AN EMERGENCY~ AND FOR OTHER PURPOSES. (WATER COMMISSION CLARIFICATION). Alderman Wilson moved, seconded by Alderman placed on FIRST READING. ROLL CALL and the Lawson, Swaim, Wilson, Brickell and Abdin. votes and 0 negative vote. MOTION CARRIED. TIME by Alderman Wilson. Abdin, that Ordinance be following voted aye, Aldermen: Motion received 5 affirmative Ordinance read for FIRST Alderman Lawson moved, seconded by Alderman Abdin, that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. ORDINANCE ACCEPTED ON F~RST READING. Alderman Wilson moved, seconded by Alderman Abdin, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Wilson read the Ordinance for SECOND TIME. Alderman Abdiri moved, seconded by Alderman Wilson, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING~ ROLL CALL and the following voted aye, Aldermen: Lawson, Swai~, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 n~gative vote. MOTION CARRIED. Alderman Wilson read the Ordinance for THIRD AND FINAL TIME. r REGULAR CITY COUNCIL MEETING JUNE 1, 1978 PAGE 5 Alderman Abdin moved, seconded by Alderman Wilson, that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Wilson, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND APOPTED AND NUMBERED 502 THIS 1ST DAY OF JUNE, 1978. ORDINANCE #503: AN ORDINANCE AMENDING ORDINANCE NUMBER 495 OF 1978; DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES. (SEWER COMMISSION CLARIFICATION). Alderman Swaim moved, seconded by Alderman Abdin, that Ordinance be placed on FIRST READING. At this time, there was some discussion about assigning numbers to the Ordinances as they are approved. The Council asked the Mayor to do a study to see now the ot·her cities were doing it. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell.and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED Ordinance read for FIRST TIME by Alderman Swaim. Alderman Abdin moved, seconded by Alderman Wilson, that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Abdin moved, seconded by Alderman Wilson, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Swaim read the Ordinance for SECOND TIME. Alderman Abdin moved, seconded by Alderman Swaim, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Swaim read the Ordinance for THIRD AND FINAL TIME. Alderman Abdin moved, seconded by Alderman Wilson, that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Swaim, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE AND EMERGENCY C~AUSE APPROVED AND ADOPTED AND NUMBERED 503 THIS 1ST DAY OF JUNE, 197 . REGULAR CITY COUNCIL MEETING JUNE 1, 1978 PAGE 6 At this time, Alderman Wilson requested City Attorney RoN Mills do re- search on why persons moving a house within the city limits must have an Alderman's signature. He suggested persons moving houses go through the city inspector or city engineer. There was discussion at this time about a building located at School & James St. about which several Aldermen have received complaints. It was stated by City Inspector John New that a plot plan had been received and approved oy the city inspector in which the 25-foot setback re- quirement had to be met. APPOINTMENTS: ANNOUNCEMENTS: Mayor Reid announced the city auction will be held June 10, 1978 at 10:00 A.M. Alderman Lawson will serve as auctioneer. Alderman Abdin moved, seconded by Alderman Lawson, to adjourn until the drainage problem meeting scheduled for June 8, 1978. After the meeting was adjourned, a discussion was held between the Council and Mr. Larry Cathey & Jerry Crowley of General Telephone Company concerning the use of the "911" number (an emergency service number which could be dialed for any type of emergency: fire, police or ambulance.) The practical installation and use of the emergency number was discussed at length. It was the general consensus of the Council to have Mayor Reid write a letter to General Telephone Company stating their approval of the 911 emergency service number and it was the Council's recommen- dation that the Fire Chief, Police Chief, LRAFB Fire Chief, LRAFB Security Police Chief, and General Telephone Comp~ny work together and come up with a workable system if possible. During the Fire Departmental Review, the Council discussed with Chief Wayman Schmitt the number of firemen now employed (33) & the possibility of obtaining a ladder truck to protect the Jacksonville Towers Building and other multi-story buildings to be built .in :the future. Chief Schmitt stated that each off-duty fireman was paid $3.00 for fires he attends voluntarily. Chief Schmitt presented a map showing the four fire station locations in Jacksonville and proposed areas to be covered by each. He further stated that two fire trucks respond to each general alarm, more trucks respond if need is there. ~ J ames G. Re i d, Mayor Floy B. Avants, City Clerk JMK:recorder CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA -REGULAR CITY COUNCIL MEETING June 15th, 1978 7:00P.M. 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: (FIRE DEPT.) (POLICE DEPT;) (FINANCE DEPT.) (STREET DEPT.) 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8 . FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & RECREATION DEPT.: 12. SANITATION DEPARTMENT: Regular City Council Meeting-June 1, 1978 Regular City Council Meeting-May 18, 1978 a. Monthly Report (Chief Schmitt) b. Monthly Report (Chief Robinson) c. Monthly Fund Balance Report(~ugene Kelley) d. Monthly Report (Bobby Martin) a. Update: EPA Sewer Gr a nt/Crist Engineering (Mayor Reid) a. Request to ateept low ~_bid/base s!ation and antenna for central fire station (Chief Schmitt) b. Request to adv. for bids/furniture/new stations (Chief Schmitt) c. Request to adv. for bids/ two radios (Chief Schmitt) a. Request to accept low bid/furniture for Police and Courts Building. (Mayor Reid) b. Request to accept low bid/air condition- ing system for Police Building. (Mayor Reid) c. Request an allocation of $1,500/narcotics fund (Chief Robinson) d. Discussion: Change Order/Micro-film rough-in Police Building (Mayor Reid) a. Request to accept low bid/striping (Bill Owens) a. Discussion: Ten percent charge to com- mercial haulers (Mayor Reid) AGENDA -REGULAR CITY COUNCIL MEETING 13. PLANNING COMMISSION: 14. GENERAL: 15. ANNOUNCEMENTS: ADJOURNMENT: June 15th, 1978 a. Rezoning/Lot #130, So. Briarfield Sub. (corner of Loop & Military) From R-1 to C-3; planned 7-11 store with gas pumps. Recommend request to denied. a. Request for additional funds for Taneyville Sewer Project (Michael Hagge) b. Request a motion for support for "701" H.U.D. Program (Michael Hagge) a. Drainage Meeting/City Hall; Thurs- day, June 22, 1978; 7:00 P.M. b. City Hall Closed: Holiday, July 4th c. There will be a free fireworks dis- play at Jan Crow High School Stadium July 4th, 1978 d. Parks Comm. and Planning Comm. post- poned their regular meetings from July 4th to July 11th, 1978. ( - [ REGULAR CITY COUNCIL MEETING MUNICIPAL BUILDING JUNE 15, 1978 7:00 P.M. The City Council of the City of Jacksonville, Arkansas, met in Regular Session Thursday, June 15, 1978, at 7:00 P.M. The meeting was called to order by Mayor James Reid. Alderman Lawson gave the invocation followed by the "Pledge of Allegiance" by the standing audience. On ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Alderman Brickell was absent. Present: 5. Absent: 1. A quorum was declared. Others present were: Mayor Reid, Sherrie Roark, Recorder, in absence of Flay Avants, City Clerk; Eugene Kelley, Finance Director; Rick Barger, Representative from Crist Engineers and several department heads. PRESENTATION OF MINUTES: Mayor Reid presented the Minutes of Regular City Council Meeting of June 1, 1978 for study and later approval. CORRECTIONS AND/OR ADDITIONS: Corrections and/or additions to the Minutes of Regular City Council Meeting of May 18, 1978, was the next order of business. After no corrections or additions were presented, Alderman Lawson moved, second- ed by Alderman Abdin, to approve the minutes as written. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. CONSENT AGENDA: Mayor Reid presented the following items for approval on CONSENT AGENDA. Alderman Wilson moved, seconded by Alderman Lawson, to accept and file the Fire Department Report For May, 1978, submitted by Chief Schmitt, reflecting 23 alarms with an estimated fire loss of $10,820.00 ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Lawson, to accept and file the Police Department report for May, 1978, submitted by Chief Robinson reflecting 679 cases brought before Municipal Court with total cash re- ceived from fines, forefitures and miscellaneous payments in the amount of $25,281.25. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Lawson, to accept and file the Finance Department Monthly Fund Balance Report for May, 1978, sub- mitted by Finance Director, Eugene Kelley. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Lawson, to accept and file REGULAR CITY COUNCIL MEETING JUNE 15, 1978 PAGE TWO the Street Department report for May, 1978, submitted by Bobby Martin. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. WATER DEPARTMENT: SEWER DEPARTMENT: At this time Mayor Reid introduced Rick Barger, representative for Crist Engineering to give an update report on EPA Sewer Grant. Mr. Barger stated the Sewer Commission board was doing a very fine job. They would be in contact with Little Rock Air Force Base Comptroller General, discussing their part of the Contract which is doubtful the base will pay. He stated that they would be resurveying present sewer rates of businesses and households in Jacksonville to see if the present rates for the LRAFB is in complance. Evaluation of this could decrease or increase the present rates of the LRAFB. This factor is holding up the present project. Mayor Reid stated that he would be sending letters to Senator Dale Bumpers and Senator Kanester Hodges requesting cooper- ation in negotiating with the LRAFB. Mr. Barger stated it would also ~~ be necessary to install two new sewer pump stations; action on this will be taken at a later date. FIRE DEPARTMENT: Alderman Swaim moved, seconded by Alderman Elkins to accept low bid of $2307.25 for a Local Control base station and antenna for central fire station from Motorola Inc., with 100' of line. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Brickell arrived. The next order of business was request for advertisement for bids/ furniture for new fire stations. After it was stated that this per- tained to all three (3) new fire stations with an estimated cost of $15,000 to $16,000, Alderman Abdin moved, seconded by Alderman Swaim to advertise for bids for furniture for all three (3) new fire stations. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Chief Schmitt, at this time, request advertisement for bids for two (2) -VHF 100 Watt Solid State Mobile G.E. Model No. RT76AS66AH, capable of Four frequences, equipped for one (or equal). One of which would be placed in the '60 Model Pumper, the other in Captain Smart's pickup. After discussion, Alderman Lawson moved, seconded by Alderman Elkins to advertise for bids for two (2) radios. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. POLICE DEPARTMENT: Concerning request to accept low bid/furniture for Police and Courts Building. Chief Robinson presented Mayor Reid and City Council with a price quotation report from James Brothers (low bidder) on individual proposed furniture items with a cost of $10,482.60. After discussion, REGULAR CITY COUNCIL MEETING JUNE 15, 1978 PAGE THREE Alderman Wilson moved, seconded by Alderman Lawson to accept low bid from James Brothers of $10,482.60 for furniture for Police and Courts Building. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. After discussion pertaining to low bid received from Mark's Air Con- dition~ng Inc., at a cost of $7,524.00 for an Air Conditioner for Police and Courts Building. Alderman Wilson moved, seconded by Alderman Abdin to reject low bid and to rebid for an air conditioning system for Police and Courts Building. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. A request for additional monies for Narcotics Fund, was next submitted by Chief Robinson. Chief Robinson stated that for a period of January 1, 1978 through June 8, 1978 the department expended the $1,500.00 and made 77 felony drug arrests and 23 misdemeanor arrests. This $1,500.00 investment brought the city to date $13,286.00 in fine collections. Chief Robinson then stated that thirty five (35) of these cases had not been adjudicated as of June 8, 1978. After further discussion, and after Chief Robinson stated that this would be last monies needed for 1978 I calendar year, Alderman Lawson moved, seconded by Alderman Wilson, to allocate $1,500.00 for Police Department Narcotics Fund. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Mayor Reid, at this time proceeded with discussion on the change order for Micro-film rough-in for Police building. Chief Robinson commented this was necessary because the plumbing was inadequate for present con- ditions. After it was stated that a total sum of $265.70 was to come from Construction fund contingency monies, Alderman Wilson moved, se- conded by Alderman Brickell to approve a change order and to allocate monies from constructron funds contingency. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. STREET DEPARTMENT: The low bid and only bid received to the Street Department for street striping was from Arkansas Culvert and Supply Company, for approximately 50,000 feet at a cost of $.10 per foot. Bill Owens, City Engineer stated that approximately only 40,000 feet was necessary at a total cost of $4,000.00 After it was stated that the funding would come from Street Department monies, Alderman Lawson moved, seconded by Alderman Abdin, to accept the low bid from Arkansas Culvert and Supply for $.10 per foot. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. PARKS & RECREATION DEPARTMENT: SANITATION DEPARTMENT: The City of Jacksonville presently has three (3) commercial haulers; Arkansas Waste, Metro and Hatcher. Out of these three only one has neglected to pay 10% fee, namely Hatcher. It was the general REGULAR CITY COUNCIL MEETING JUNE 15, 1978 PAGE FOUR consensus of the Council to send a letter to Mr. Hatcher requesting payment of such fees, if payment was not forthcoming, then Mr. Hatcher would be requested to vacate his commercial hauling business in the City of Jacksonville. PLANNING COMMISSION: Concerning rezoning/Lot #130, South Briarfield subdivision (corner of Loop and Military Road) from R-1 to C-3; planned 7-11 store with gas pumps, Alderman Abdin moved, seconded by Alderman Brickell, to deny the request for rezoning for aforementioned. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Wilson raised a question at this time, pertaining to North Bailey Street unfinished portion (behind Holiday Inn). It was stated by Bill Owens, City Engineer, that the present condition was in direct violation of ~ubdivision regulations. It was the general consensus of the Council to not issue Dupree Company and North Lake Subdivision building permits until such time that aforementioned street is completed. GENERAL: Mayor Reid introduced Mike Hagge, Grants Coordinator, who stated the purpose of the request for $7,000.00 to $9,000.00 additional funds for Taneyville Sewer Project. Mr. Hagge stated it would alleviate the require- ment for additional easements. After further discussion and after it was stated that the monies would come from Revenue Sharing, Alderman Elkins moved, seconded by Alderman Lawson to approve from Revenue Sharing funds in the amount of $9,000.00 for the Taneyville Sewer Project. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. At this time Mike Hagge, Grants Coordinator, proceeded with disucssion concerning Mayor and City Council's support for "701" H.U.D. Program. Mr. Hagge stated the funding ratio for "701" funds would be 2/3rds federal and l/3rd local, one-half of the local match may be in-kind. Mr. Hagge further stated an expenditure of approximately $500.00 city cash match share the other one-half Mr. Hagge's in-kind services, was needed to print a small but concise manual regarding municipal employment re- lated to benefits, vacation and sick leave, etc., which would be very beneficial to all new employees as well as existing employees. Alderman Abdin moved, seconded by Alderman Elkins to approve and appropriate up to $500.00 for the "701" H.U.D. program. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Mayor Reid, at this time, introduced Jeff Hoffman, Jacksonville Jaycees PTesident. Mr. Hoffman stated his purpose was to inform City Council and Mayor of his and the Jacksonville Jaycees support in any endeavor that the Council would need. Mayor Reid then stated that it would be to his and Council's advantage, whereupon he thanked Mr. Hoffman and the Jacksonville Jaycees. ANNOUNCEMENT: Drainage Meeting at City Hall; Thursday, June 22, 1978; 7:00 P.M. r I REGULAR CITY COUNCIL MEETING JUNE 15 • 1 9 7 8 PAGE FIVE City Hall closed; Holiday, Tuesday, July 4, 1978. There will be a free fireworks display at Jan Crow High School Stadium, Tuesday, July 4, 1978 Parks Commission and Planning Commission postponed their regular meetings from Tuesday, July 4, 1978 to Tuesday, July 11, 1978. ADJOURNMENT: Alderman Abdin moved to adjourn, no second was forthcoming, therefore it was the general consensus 6f the council to adjourn. 8:30P.M. FLOY B. AVANTS, CITY CLERK slr ' I CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA -REGULAR CITY COUNCIL MEETING July 6th, 1978 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 7:00 P.M. Regular City Council Meeting - June 15, 1978 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & REC. DEPT.: 12. SANITATION DEPT: 13. GENERAL: Regular City Council Meeting - June 1, 1978 a. Req. to accept low bid/two radios (Chief Schmitt) b. Req. to accept low bid/furniture for 3 fire stations (Chief Schmitt) c. Discussion: negotiations on possible changeorder for driveways/3 fire stations (Bill Owens) a. Proposal to lease communication equipment (Chief RobiRson) b. Req. to accept low bid/air conditioning for police building (Mayor Reid) c. Certificate of Appreciation-E.M.T.'s (Mayor Reid) a. Discussion: Hatcher Disposal Co. (Mayor Reid) b. Discussion: possible fees for trash collection (Ald. Wilson) a. Discussion: Choice of audit firm for 1979 (Mayor Reid) b. Appraisal of O'Bannon property/$1,500 (Mayor Reid) .~~~· 13. GENERAL: CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA -REGULAR CITY COUNCIL MEETING July 6th, 1978· 7:00 P•M• c. Discussion: Audit Statements/Lloyd, Haigh ~ Brock (Eugene Kelley( d. Req. to accept low b!d/uniforms for 6 mos. supply Police and Fire Departments (Mayor Reid) \ e. Discussion: City ~mployees' holidays (Ald. Wilson) · 14. ANNOUNCEMENTS: a. Trip to DeGray Lodge/Municipal ADJOURNMENT: League Executive Cornrnitte·e, July-12 and 13th -Mayor Reid attending. b. Education Committee meeting with School Feasibility Steering Committee at Noon/Ramada Inn/Tuesday July 11, 1978 REGULAR CITY COUNCIL MEETING MUNICIPAL BUILDING JULY 6, 1978 -7:00 P.M. -9:35 P.M. The City Council of the City of Jacksonville, Arkansas met in Regular Session, Thursday, July 6, 1978 at 7:00 p.m. The meeting was called to order by Mayor Reid who also gave the invocation followed by the 11 Pledge of Allegiance 11 by the standing audience. On ROLL CALL the following members were present as their names were called, Aldermen: Elkins , Swaim, Wilson, Brickell and Abdin. Alderman Lawson was absent. Present: 5 Absent: l. A quorum was declared. Others present were: Mayor Reid; Nancy Gerren who recorded the Minutes in absence of City Clerk Avants and several department heads. PRESENTATION OF MINUTES: Mayor Re i d presented t he Minutes of Regular City Council Meeting of June 15, 1978 for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES: Correc t ions and /or ad d itions to t he Minu te s of Regula~ City Council Meeting of June l, 1978 was the next order of business. After no corrections or additions were presented, Alderman Abdin moved, seconded by Alderman Elkins to approve the Minutes as published. ROLL CALL and the following voted aye, Aldermen: Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote . MOTION CARRIED . CONSENT AGENDA: WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARHIENT: Mayor Reid presented the following bid tabulation sheets covering two (2) mobile radios for the Fire Dept: GENERAL ELECTRIC COMPANY $ 1,418.72 Total MOTOROLA COMPANY $ 1,313.25 Total Alderman Abdin moved, seconded by Alderman Elkins to award the low bid of $1,313.25 submitted to Motorola Company. ROLL CALL and the following voted aye, Aldetmen: Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. At this time, Mayor Reid submitted bid tabulation sheets covering office furniture and regular household furniture for three new fire stations presently under con- struction. The Purchasing Agent previously tabulated the low bid submitted for each distinct item and recommended the council approve same. Therefore, Alderman Abdin moved, seconded by Alderman Swaim to accept the following low bids received from vendors: JA~lES BROTHERS $ 796.70 Total JACKSONVILLE FURNITURE $ 1 ,236.97 OFFICE FURNITURE RYE OFFICE $ 2,255.20 Total REG. HOUSEHOLD FURNITURE CRAFTON 1 S APPLIANCE & FURNITURE $ 805.46 REGULAR CITY COUNCIL MEETING JULY 6, 1978 PAGE TWO ROLL CALL and the following voted aye, Aldermen: Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED) (Note: It was noted aforementioned amounts are to be paid out of old bond issue allotment) Bill Owens, City Engineer, presented a written proposal submitted by Wood- haven Homes, Inc., No. Little Rock, Arkansas in the amount of $20,682.79 covering site work at three new fire stations. He stated a change-order could be legally effected with approval from city council; thus, it would not be necessary to advertise for bids. (Woodhaven Homes presently has a contract with the city constructing two sub fire stations) Mayor Reid stated there was approximately $17,000 available to accomplish the drive- ways (site work) at the stations and by working with the asphalt company that has a contract, also, with the city, that the remainder of the money required would be saved using asphalt vs. concrete, less curb and guttering, etc. After discussion, Alderman Wilson moved, seconded by Alderman Swaim to authorize a change-order be effected up to $17,000 to provide driveways and curb and guttering for 3 stations. Discussion then followed con- cerning the need to go out for bids since project was not in the original contract; whereupon, Alderman Wilson withdrew aforementioned motion and Alderman Swaim likewise his second. MOTION DIED. Alderman Wilson moved, seconded by Alderman Abdin that the city advertise for bids for aforementioned project covering driveways for three fire stations. Approved by voice vote. MOTION CARRIED. (It was requested that Freshour Co. be contacted) POLICE DEPARTMENT: Chief of Police, Tommy Robinson, presented an illustrative report consisting of posters depicting 11 before 11 and 11 after 11 pictures of a communications system for his department. He stated the Crime Commission has refused to fund the final stages of said system. Therefore, he requested the council accept the following proposal submitted by ~1otorola Company: Console lst year 2nd year 3rd year FINANCING COMBINED COMMUNICATIONS MODULAR THREE -YEAR LEASE-PURCHASE PLAN Delivery: October 1, 1978 CONSOLE MODEL SYSTEN $ 23,933.17 Plus lease Fees $1 ,894. 71 payn1en t due on l/l/79 $ 8,276.88 payment due on l/l/80 $ 8 '775. 50 payment -final $ 8 '775. 50 $ 25,827.88 = $25,827.88 = $25,827.88 Chief Robinson stated the city would not have to start payment on the system until January of 1979. The lease coultl be cancelled at any time in accordance with present Arkansas State Statutes. Alderman Elkins moved, seconded by Alderman Wilson to approve the above mentioned three-year lease/purchase agreement as presented. Approved by voice vote. MOTION CARRIED. REGULAR CITY COUNCIL MEETING JULY 6, 1978 PAGE THREE Mayor Reid presented a bid tabulation sheet covering a 7.5 ton air conditioner for Police Dept. There was only one bidder as Anderson/Beaty, Boyd 1 S & S & H Heating did not submit a bid: MARK 1 S A/C Inc. $ 5,654.70 Total I cs-1 • Mayor Reid stated funds to pay for aforementioned air conditioning unit are designated to come from a grant applied for through L.E.A.A. But if grant falls through, he said he would come back to the council for another source of funding to purchase same. Alderman Abdin moved, seconded by Alderman Elkins to approve low bid submitted by Mark 1 s A/C Inc. in the amount of $5,654.70 to be paid for out of grant funds. Approved by voice vote. MOTION CARRIED. At this time, Mayor Reid presented the following individuals Certificates of Honor in appreciation for completion of E.M.T. training in the lOth Annual Arkansas Trauma Research Society held June 29 and 30th, 1978: BASIC E.M.T. COMPETITION -First Place: -Third Place: -Fifth Place: Jerry Johnson and Steve Watson Ken Bouillon and Mark Bowman Connie Rozenski and Rudy Bouwknegt ADVANCED E.M.T. COMPETITION (Paramedic)-First Place: Dan Keithley and Robt. Westfall Van Gilbert and Gary Staggs Second Place: The audience expressed their appreciation by applauding after they had received their awards. (Ken Bouillon was on vacation) NON-AGENDA ITEM S Alderman Abdin s tated negotiations had been accomplished recently concerning prices of gasoline with Mobil Oil Corporation and they will reduce present gas cost from 56.0 to 52.8 per gallon (unleaded) to the city. Alderman Wilson requested the city engineer 1 s office to look into the feasibility of having a left turn lane provided on Highway 161 at Dupree Drive for cars traveling northbound. He also requested the plans the Highway Dept. was working on for the re-design of Military Rd. and Highway 161 interchange. Bill Owens, City Engineer, reported the Highway Dept. had not planned to install left-hand lane at latter inter- section, nor was there plans at this time for left-hand lane at Dupree & Hiwy. 161. He reported the Trickey Lane & Highway 161 intersection was in the planning stages at this time with traffic signals planned. Alderman Wilson requested to view copy of plans when they became complete. SANITATION DEPARTMENT The next item of business had been held in abeyance from last council meeting, as announced by Mayor Reid. He reminded the council he had authority from them to contact Hatcher Waste Disposal Co. in letter form requesting payment of fees due the city for dumpster service being operated by said company. Mayor Reid announced he had not written the letter nor contacted said company because possibly the council might want to change existing ordinance covering fees to be paid the city. Ald- erman Brickell was of the opinion there was no way to 11 police 11 the payment of 10 % of their gross. The owner of Hatcher Waste Disposal Co. was present and he ex- pressed his objection to paying the city 10% of his gross income and called the fee 11 excessive 11 • REGULAR CITY COUNCIL MEETING REGULAR MEETING -JULY 6, 1978 PAGE FOUR After much discussion, it was general consensus of opinion to request the city attorney to check present ordinance covering this item of business on whether or not it is legal to assess said company 10 %. Also, if an ordinance is not found clearly outlining these fees, then to produce Minutes of council meeting authorizing the assessment of same to dumpster services operating in the city. Mayor Reid stated he would endeavor to bring this back at next council meeting. Alderman Wilson sponsored the next item of business covering feasibility of assessing fees for trash collection. In order to set up an equitable fee structure and proposed ordinance, Alderman Wilson agreed to chair a committee, consisting of Alderman Elkins, Finance Director Eugene Kelley, and Sanitation Supt., Gerald Hamm to bring back to the council for consideration. GENERAL: Mayor Re id recommended the council consider the choice of an audit firm for 1979. General consensus was for the city to contact Rogers/Brown firm; Lloyd-Haigh-Brock; Rogers & McAlister for submission of their respective proposals in order to enter into a contract not to exceed a certain amount with their rates stated in resumes. This is to be effected in order for the council to have a 11 bottom line 11 to work with for budgeting proper amounts cov- ering auditing expenses. Auditing proposals to be brought back to the council for acceptance of one firm at the second meeting in August. Mayor Reid stated he had contacted an appraisal firm who had quoted him a price of $1,500 covering appraisal of Dr. 0 1 Bannon 1 s property on Highway 161 at the Heritage Park Shopping Center site. He stated this quote was from a certified appraiser and said price included appearances in court if the need arises. Bill Owens, City Engineer, explained that in order to become eligible for 70-30 Highway Dept. funds, the realignment of Loop Rd. at at aforementioned site had to be accomplished and placed on the Master Street Plan. He stated the Planning Commission would act on said proposal at their next regular meeting on July 11th. It would be necessary to purchase some property of Dr. 0 1 Bannon 1 s in order to provide for a roadway connecting Loop Rd. with direct access to T. P. White Drive and airbase thoroughfare. Alderman Elkins moved, seconded by Alderman Brickell to authorize an expenditure for an appraisal for proposed roadway on Dr. 0 1 Bannon 1 s property amounting to $1 ,500.00. Approved by voice vote. MOTION CARRIED. (Ald. Wilson requested a large drawing depicting exact project proposal. Mr. Owens stated it would be forthcoming when the Planning Commission brought matter to the council for final action) NON-AGENDA ITEM Alderman Brickell requested the city engineer to present cost estimates and plans for proposed Hospital Drive project south of Main Street to School ,Drive. Mr. Owens stated he would have this accomplished by the next council meeting. GENERAL: (cant i nued) Af ter Mr . Kelley explained his stand on why auditors charged the fees contained in statements to the city and Water and Sewer Dept., Alderman Elkins moved, seconded by Alderman Brickell to pay the balance of $6,750 to Lloyd, Haigh & Brock, auditors for 1977, ( $3,700 city 1 s portion-$3,050 Water & Sewer portion). Approved by voice vote. MOTION CARRIED. Mayor Reid presented the following bid tabulations covering a six (6) months 1 supply of uniforms for Police and Fire Departments: FARRIORS, INC. 1 Uniform (Police $303.70) 1 Uniform (Fire $143.70) SNYDERS, INC. 1 Uniform (Police $242.25) 1 Uniform {Fire $138.15) GENERAL:(Continued) REGULAR CITY COUNCIL MEETING JULY 6, 1978 PAGE FIVE Alderman Abdin moved, seconded by Alderman Swaim to accept the low bid from Snyder's, Inc. as above referenced. Approved by voice vote. MOTION CARRIED. Alderman Wilson voiced his objections to the fact the city employees were afforded July 3, 1978 as a holiday as well as the 4th of July. Mayor Reid stated as per Ord. #419 he was within legal rights to proclaim a holiday for city employees as the state had observed same. Alderman Wilson stated he would bring back a new ordinance for consideration to the council covering a new holiday schedule for city employees at a later date. NON-AGENDA ITEM ~1r. Kenneth 11 Pat'' Wilson was recognized by the mayor for a report from the Water Commission. Chairman Wilson reviewed Lonoke water suit pending for additional pumping time; present low supply of water available to city res- idents; contra~ts presently in effect with outside city limit water users associations; and announced a meeting the following week with the Corps of Engineers on a 100-year study being conducted by said entity. He commended City Attorney Mills on his expertise displayed at recent court hearings on water case in Lonoke County and praised the work of his fellow commissioners, Joe Phillips and Whit Davis. He stated the commission had contacted some auditing firms to present a proposal so they could have a set amount to work with for auditing fees the coming year. He also commended Finance Director Kelley on his excellent work in breaking out the Water and Sewer Department costs. When this is finally accomplished, he said they would have a better idea on their respective financial conditions. He offered to report back to the council at their call. NON-AGENDA ITEM At this time, Finance Director Kelley approached the council informing them the Comptroller of Rebsamen Memorial Hospital wished the city to turn over G.O. -Ind. Bonds and coupons that pertain to the hospital. He said he did not want to turn over this paperwork which the city is responsible for without council permission. The council voiced no objections to the request by the Comptroller. NON-AGENDA ITEM Alderman Wilson requested to know when the Muny. Code Books would be updated and City Atty. Mills reported every August this is accomplished. NON-AGENDA ITEM The council requested Mayor Reid to forward a letter of appreciation to Del Belden and Lomanco Co. for recent 4th of July fireworks display at Jan Crow Stadium. ANNOUNCEMENTS: Mayor Reid attending Muny. League Exec. Committee Meeting/DeGray Lodge, July 12 and 13th. The Education Committee of the Chamber of Commerce is meeting with School Feasibility Study Steering Committee at Noon, Ramada Inn, Tuesday, July ll, 1978. Mayor Reid announced the main fire station on Redmond Road would be having a grand opening on Monday, July lOth. With no formal motion forthcoming, it was general consensus to adjourn until next regular meeting to be held on July 20, 1978. Na n~~~rJ: R ~~ ~~5.~ IS7. J 1. OPENING PRAYER: 2. ROLL CALL: AGENDA -REGULAR CITY COUNCIL MEETING July 20, 1978 7:00P.M. 3. PRESENTATION OF MINUTES: Regular City Council Meeting -July 6, 1978 4. APPROVAL AND/OR CORRECTION OF MINUTES: Regular City Council Meeting -June 15, 1978 5. CONSENT AGENDA: (FINANCE DEPT) (FIRE CEPT) (Police Dept) (STREET DEPT) STREET DEPT) 6 . WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & REC DEPT: 12. SANITATION DEPT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: a. Monthly Fund Balance Report (Gene Kelley) b. Monthly Report (Chief Schmitt) c. Monthly Report (Chief Robinson) d. Monthly Report (Bobby Martin) e. Request for street light/Northeastern & T. P. White Drive (Bill Owens) a. Discussion: Disposition of Fire Dept Trailer (Chief Schmitt) a. Request to re-advertise for bids/dump truck (Bobby Brewer) a. Discussion: Increased rates/Arkansas Waste & Dis- posal Co. (Mayor Reid) No Action Required -Report of meeting attached a. Presentation: Cost Estimate and Plans for Hospital Street Project: specifically -S. Main to School Dr. (Bill Owens) a. City employee annual picnic; Dupree Park/Saturday, July 29, 1978 -2:00 p.m. to 6:00 p.m. 1~. b. Municipal League Slide Presentation concerning d ADJOURNMENT: municipal services to be presented by Mayor Reid after council adjorns. REGULAR CITY COUNCIL MEETING MUNICIPAL BUILDING JULY 20, 1978 -7:00 P.M. -8:00 P.M. The City Council of the City of Jacksonville, Arkansas met in Regular Session, Thursday, July 20, 1978 at 7:00 p.m. The meeting was called to order by Mayor Reid. Alderman Swaim gave the invocation followed by the 11 Pledge of Allegiance 11 led by Mayor Reid with the standing audience participating. On ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Swaim, Wilson and Abdin. Alderman Elkins and Alderman Brickell were marked absent. (Alderman Brickell arrived later in the meeting.) Present: 4. Absent: 2. A quorum was declared. Others present were: Mayor Reid; Sherrie Roark who recorded the Minutes in absence of City Clerk, Floy Avants; Ralph Holland, Representative for Arkansas Waste & Disposal Co.; Ron Mills, City Attorney and several department heads. PRESENTATION OF THE MINUTES: Mayor Reid presented the Minutes of Regular City Council Meeting of July 6, 1978 for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES: Corrections and/or additions to the minutes of Regular City Council Meeting of June 15, 1978 was the next order of business. After no corrections or additions were presented, Alderman Abdin moved, seconded by Alderman Swaim to approve the Minutes as published. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson and Abdin. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. (Alderman Brickell arrived at this time) CONSENT AGENDA: Mayor Reid presented the following items for approval on CONSENT AGENDA. Alderman Abdin moved,seconded by Alderman Lawson to accept and file the Finance Department Monthly Fund Balance Report for June, 1978, submitted by Finance Director, Eugene Kelley. ROLL CALL and the following voted aye, Aldermen: Law- son, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Lawson to accept and file the Fire Department Report for June, 1978, submitted by Chief Schmitt, reflecting 34 alarms with an estimated fire loss of $4,355.00. ROLL CALL and the following voted aye, Aldermen: tawson, ~Swaim, Wilson, :BrdG:kell ~.and Abdin. i Mcibi1on receiv.ed 5 affirmative. votes and 0 negative vote. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Lawson to accept and file the Police Department Report for June, 1978, submitted by Chief Robinson, reflecting 658 cases brought before the Municipal Court with total cash received from fines, forfeitures and miscellaneous payments in the amount of $21,465.48. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Ab- din. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Lawson to accept and file the Street Department Montly Report for June, 1978, submitted by Robert ~1artin, consisting of daily work record. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. /~1. REGULAR CITY COUNCIL MEETING JULY 20, 1978 PAGE TWO Concerning request for street light/Northeastern and T.P. White Drive, submit- ted by Bill Owens, City Engineer. Alderman Abdin moved, seconded by Alderman Lawson to place a street light at Northeastern and T.P. White Drive accept monthly billing charges for same. ROLL CALL and the following voted aye, Al- dermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirma- tive votes and 0 negative vote. MOTION CARRIED. WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: Di sc uss ion th e n proceeded concerning disposition of Fire Department trailer. After it had been stated that the trailer had been purchas~d for $6,000.00 in December of 1977 and that it was a 1970 model, it was the general consensus of the council with Chief Schmitt 1 s recommendation to sell the trailer at a reasonable price to any city department. In the event that no department re- quests to buy the trailer from the fire department, bids would be taken or a public auction would be held; action will be taken on this at a later date. The Mayor was given authority to negotiate a price with Gwatney(original owner/sel- ler) and bring item of business back to council for final disposition. POLICE DEPARTMENT: STREET DEPARTMENT: Ro bert Mart i n, Stre et Superintendent, requested re-a~vertisement of bids for ~ new ~dump truck for the street department. Discussion then arose on the low bid re~~lved from Aclin Ford Company of a total cost of $10,981.00 re- ceived May 18, 1978. Mayor Reid then stated that the 1979 models were being manufactured at this time, and that the stock for the 1978 model had been depleted on the date our order had been received. Alderman Abdin moved, seconded by Alderman Wilson to re-advertise for bids for a dump truck for the street department. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. PARKS AND RECREATION DEPARTMENT: SANITATION DEPARTMENT: At t hi s t ime May or rei d introduced Ralph Holland, Representative for Arkansas Waste and Disposal Company. Mr. Holland stated that due to rising cost it was necessary for his company to raise their rates to $.85 per yard compacted trash and $.65 per yard uncompacted trash. He stated the city 1 s average increase per ~ew arrangement would approximate }832.00 without counting every load. (Yearly 1ncrease -$2,700.00 to $2,800.00) Mr. Holland also stated that the present rate increase had already been applied to other business as of September 15, 1977. After further discussion Alderman Abdin moved, seconded by Alderman Brickell to enter into agreement with Arkansas Waste & Disposal Company on an overage tonnage basis per month. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirma- tive votes and 0 negative vote. MOTION CARRIED. PLANNING COMMISSION: GENERAL: Bill Owens, City Engineer presented council with cost estimates and plans for • j. .... REGULAR CITY COUNCIL MEETING JULY 20, 1978 PAGE THREE Hospital Street Project: specifically -South Main Street to School Drive. The cost for the project was estimated to be $43,200.00 excluding right-of- way. After it had been stated that the Pulaski County School Board would give right-of-way and General Properties would give right~of-way the traffic travel- ing South on Hospital Drive averages 648 vehicles per day and 2809 vehicles traveling North on Hospital Drive, it was the general consensus of the council for City Engineer, Bill Owens, to submit another plan to reevaluate the reali~_;n­ ment of Hospital Drive, thereby having to purchases additional right-of-way anu bring back to council. Ordinance No. 504: AN ORDINANCE A~1ENDING SECTION 3 OF ORDINANCE 137 OF 1962; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. (Applications for House Moving Permits) Alderman Abdin moved, seconded by Alderman Lawson, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Alaermen: Lawson, Swa:tm!, vJilson, Brickell and Ab _din. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Alderman Wilson.. Alderman Lawson mov~d, seconded by Alderman Abdin; that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING .. Alderman Abdin moved, seconded by Alderman Lawson, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim1, Wilson, Brickell and Abdin. Motion received 5 affirma- tive votes and 0 negative vote. MOTION CARRIED. Alderman Wilson read the Or- dinance for SECOND TIME. Alderman Abdin moved, seconded by Alderman Lawson, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the follow- ing voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Wilson read the Ordinance for THIRD AND FINAL TIME. Alderman Abdin moved, seconded by Alderman Wilson, that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Wilson, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 504 THIS 20TH DAY OF JULY, 1978. APPOINTMENTS: ANNOUNCEMENTS: City Employee annual picnec; Dupree Park, Saturday, July 29, 1978 -2:00 P.M. to 6: 00 P . ~1. Computer has arrived at city hall. REGULAR CITY COUNCIL MEETING JULY 20, 1978 PAGE FOUR Open House is planned for Mid-August for three fire stations plus additions on C ity Ha 11 • The mayor requested water still be conser.ved by residents of the city, even though emergency ordinance regulations on use of water had been lifted for time being. 1 Municipal League Slide Presentation concerning municipal services to be presented by Mayor Reid after Council adjourns. ADJOURNMENT: Ald erma n Ab d in moved, seconded by Alderman Lawson to adjourn. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. ~~ a~ . .t-; a:t; f?b4 Jfw."'--f!o ~ lc, She rr i e Ro ar k, I MAY OR , JAM ES G. /)I /j ~ REID CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA -~ REGULAR CITY COUNCIL MEETING August 3rd, 1978 7:00 PM NOTICE: PUBLIC HEARING: CITY HALL: 6:00P.M., AUGUST 3, 1978: C.D.B.G. SMALL CITIES PROGRAM (CITY OF JACKSONVILLE GRANT APPLICATION FOR COM- PLETION OF SEWER PROJECT IN SO. JACKSONVILLE -$291 ,000) Per Mike Hagge 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: (FIRE DEPT) 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 12. SANITATION DEPARTMENT: 13. GENERAL: Regular City Council Meeting -July 20, 1978 Regular City Council Meeting -July 6, 1978 a. Monthly Report (Chief Schmitt) a. Disposition of fire dept. trailer (Mayor Reid) b. Promotions Proposal (Chief Schmitt) c. Request to accept low bid/driveways for new fire stations (Mayor Reid) a. Request to accept bid/Communications Eqpt./ Dictaphone Co. -LEAA Grant #78-068 (Michael Hagge) a. Res. #221-78; Granting a Construction Easement for sidewalk construction at W. Water Plant site (Mayor Reid) b. Res. #222-78; Approval of Contract/Manes & Associates/CDBG Small Cities Full Applica- tion Preparation to HUD (Michael Hagge) c. Discussion: Hospital Drive improvements ( Bi 11 Owens) d. Res. #223-78; Tax exempt status/Pathfinder•s School (Ron Mills) e. Lease of newly acquired building (Mayor Reid) 1 (, t,: AGENDA ~ REGULAR CITY COUNCIL MEETING August 3rd, 1978 14. APPOINTMENTS: 15. ANNOUNCEMENTS: ADJOURNMENT: a. Board of Adjustment; Public Hearing/ Thursday/August 3, 1978~ 6:00 PM, City Hall; conducted in lounge area b. Skating Party for all city employees and their families: Skateworld on Loop Road/admittance fee -50¢ per per- son; from 7:00 PM to 10:00 PM, Monday, August 7, 1978 c. MARWDD Board Meeting; Ramada Inn; Jacksonville; Tuesday, Aug. 15, 1978: 7:30 PM REGULAR CITY COUNCIL MEETING AUGUST 3, 1978 MUNICIPAL BUILDING 7:30 P.M. to 8:35P.M. The City Council of the City of Jacksonville, Arkansas met (after an authorized, legally advertised Public Hearing covering the Community Development Block Grant Small Cities Program grant application requesting H.U.D. for $291,000.00 appro- priation in completing sewer project in South Jacksonville) in Regular Session, Thursday, August 3, 1978 at 7:00 P.M. The meeting was called to order by Mayor Reid. Alderman Lawson gave the invocation followed by the recitation of the 11 Pledge of Allegiance 11 by the standing audience. On ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Present: 6. Absent: 0. Others present were: Mayor Reid, City Clerk Avants, City Atty. Mills and several department heads. A quorum was declared. PRESENTATION OF THE MINUTES: Mayor Reid presented the Minutes of the Regular City Council Meeting of July 20, 1978 for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES: Corrections and/or Additions to the Minutes of the Regular City Council Meeting of July 6, 1978 were the next order of business. Alderman Elkins moved, second- ed by Alderman Abdin to approve the Minutes as written. ROLL CALL and the fol- lowing voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRED. CONSENT AGENDA: Alderman Elkins moved, seconded by Alderman Abdin to accept and file the Fire Department Report for July 1978 submitted by Chief Schmitt, reflection 39 alarms with an estimated fire loss of $69,935.00. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion re- ceived 6 affirmative votes and 0 negative votes. MOTION CARRIED. WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: Mayor Reid reminded the council at this time that he had been given authority at the last regular city council meeting to negotiate for the dispos·ition of Fire Department trailer and this feat had been accomplished. However, in the mean- time, the City Attorney has revealed that Ordinance No. 444, adopted September 1, 1977, states the city has to have competitive bidding procedures followed if value of property is above $1,000.00 in value. Mayor Reid stated he did have in his possession two separate price quotations from two different indi- viduals for the same amount of money. After discussion and agreeing on the fact if a city department wished to pur- chase said item, this option would be considered and acceptable, Alderman Abdin moved, seconded by Alderman Elkins to advertise for sealed bids, and that the city has the right to accept or reject any and ·all .bi.ds.-receivod .. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. At this time, Fire Chief ~·layman Schmitt was introduced by Mayor Reid, Chief Itt. REGULAR CITY COUNCIL MEETING AUGUST 3, 1978 PAGE TWO Schmitt presented the following proposal covering promotions for Fire De- partment personnel: Promote five (5) Drivers to Captains' positions and twelve (12) Hosemen to Drivers' positions, effective September 1, 1978, costing approximately $3,500 to $4,000 until the end of 1978. Alderman Swaim moved the city grant above referenced promotions to be funded through the proceeds from mobile home sale previously outlined in aforemen- tioned Minutes to become effective September 1, 1978. Motion failed for lack of second. Discussion proceeded as follows: Alderman Abdin moved, seconded by Alderman Wilson to table aforementioned matter until next regular council meeting. ROLL CALL and the following voted aye, Aldermen: Wilson and Abdin. Aldermen: Lawson, Elkins, Swaim and Brickell voted nay. Motion received 2 affirmative votes and 4 negative votes. MOTION FAILED. Discussion followed concerning the fact that some of the men being proposed for promotion by Chief Schmitt had not been on the force for a year's time, as per Civil Service regulations. Chief Schmitt's reply was that after September 1, 1978 these men would be eligible as they would be with city force for one year. Also, he advised the council this proposal for promotions would be that last for years to come unless someone retires or becomes dis- abled. Discussion then followed covering possibility of Lieutenants' positions be- ing established versus Captains' positions being increased. No action on this proposal. At this time, Finance Director, Eugene Kelley, was recognized by t~ayor Reid and he presented an oral financial report. He stated the city's present cash flow was down with the main problem being the revenues were not coming in as anticipated. Expenses, he reported, were not exceeding the budget, with some exception. He mentioned antirecessionary revenue was down approx. $10,000., fine monies down $12,000., between $2,000 and $3,000 down in building permit fees, $2,300 down in electrical permits and fees, $16,000 down in expected C.E.T.A. monies, but excess revenues had been received in the amount of $1,500 in ambulance fees, over in $900 in building rental of Dupree Co. bldg. on So. First Street and an unexpected $7,000 from Ark. Cable TV Co., all of which evaluate total of $32,900 short in revenues. He stated, in his opinion, there was no way to make this loss up by the end of the year. \~ith a payroll coming up during the next week, Mr. Kelley said he \IJaS antici- pating barrowing from Revenue Sharing fund to cover said expenses. He restated his professional view there was not enough money available to fund proposed increases in aforementioned salaries using present cash intake as a basis to go by. After further discussion, Alderman Elkins moved, seconded by Alderman Abdin to table this matter until next meeting. ROLL CALL and the following voted aye, Aldermen: Elkins, Wilson and Abdin. Aldermen: Lawson, Swaim and Brickell voted nay, Motion received 3 affirmative votes and 3 negative votes. Tie vote was declared. Mayor Ried broke tie by voting nay. MOTION FAILED. At this time, Alderman Elkins moved, seconded by Alderman Swaim to authorize promotion of firemen as proposed by Chief Schmitt and utilize the monies ac- REGULAR CITY COUNCIL MEETING AUGUST 3, 1978 PAGE THREE quired from the trailer sale to assist in paying for salary increases. ROLL CALL and the following voted aye, Aldermen: Elkins, Swaim and Brickell. Aldermen: Lawson, Wilson and Abdin voted nay. Motion received 3 affirmative votes and 3 negative votes. Tie vote was declared. Mayor Reid broke the tie by voting aye, stating his vote was with the intent to clarify afore- mentioned motion, in that said salary increases would still be in effect re- gardless of the sale of aforementioned trailer. MOTION CARRIED. (There was no dissenting comment on the mayor's interpretation of motion, as carrded) Mayor Reid presented the following bids for driveway construction for Fire Stations: FRESHOUR CONSTRUCTION COMPANY HICKEY CONSTRUCTION COMPANY CLARENCE TUCKER COMPANY Proposal #1 Proposal #1 NO BID RECEIVED $18~102.00 $20,685.00 H.W. TUCKER CONSTRUCTION COMPANY NO BID RECEIVED Alderman Swaim moved, seconded by Alderman Lawson to accept low bid submitted by Hickey Construction Co. for $18,102.00; however, since only $17,000 is available for this project, the city engineer is to determine the priority within the available funds. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Alderman Brickell was out of the room. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. POLICE DEPARTMENT: A request to accept low bid for communications logging and reproduction equip- ment was held in abeyance until next council meeting because L.E.A.A. had not ruled on acceptability of bids received with specifications interpretation by the bidding vendors being questionable. Mayor Reid stated after L.E.A.A. had finalized their objections and/or approval for said item, as it is being paid for out of grant funds, a new bid sheet would be presented for council consid- eration. Aldermen Brickell returned at this time. STREET DEPARTMENT: The following bid abstract sheet was presented by Mayor Reid covering one (1) dump truck: ACLIN FORD CO. GWATNEY CHEVROLET CO. JACKSONVILLE DODGE CO. $11,745.86 $12,368.44 NO BID RECEIVED Alderman Abdin moved, seconded by Alderman Elkins to accept the low bid from Aclin Ford Co. in the amount of $11,745.86 for a dump truck to be paid for out of Street Dept. funds. ROLL CALL and the following voted aye, Aldermen: Lawson Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative notes. MOTION CARRIEO. PARKS AND RECREATION DEPA~TMENT: SANITATION DEPARTMENT: GENERAL: REGULAR CITY COUNCIL MEETING AUGUST 3, 1978 PAGE FOUR RESOLUT I ON NO. 221~78: A RESOLUTION GRANTING A CONSTRUCTION EASEMENT TO THE U TI LE ROC K D1S TR I CT 'CORPS OF ENGINEERS, ON CERTAIN REAL PROPERTY OWNED BY TH E CITY OF J ACK SONVILLE, ARKANSAS, AS AFFECTED BY CONSTRUCTION AT LITTLE ROCK AIR FORCE BASE, JACKSONVILLE, ARKANSAS: AND FOR OTHER PURPOSES. (This is for sidewalk construction on West Water Plant property located on Harris Rd. for utilization of airbase children attending North Pulaski Junior/Senior Hi h School lderman Ab in move , secon e by Al erman E ins t o r ea Res olution 21 -7 . ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Swaim read the Resolution in its entirety. Alderman Abdin moved, seconded by Alderman Elkins to approve and adop Resolu- tion No. 221-78. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBER EO 2 2 1 - 7 8 TH I S 3RD DAY OF AU GUST, 197 8 . RESOLUTION NO. 222-78: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JACK- SONVILL E, ARKAN S A S ~ AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE PROFESSIONAL AND TECHNICAL SERVICES CONTRACT WITH MANES & ASSOCIATES, INC. FOR SERVICES IN- VOLVED WITH FULL APPLICATION AND ENVIRONMENTAL REVIEW FOR THE S~1ALL CITIES H.U.D. COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM. Alderman Abdin moved, seconded by Alderman Elkins to read Resolution 222-78. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 nega- tive votes. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 2 2 2 -7 8 THIS 3RD DAY OF AU GUST, 1978 . (Mr. Hagge, the city's Grants Coordinator, assurred the c i ty co un ci l t hat fees charged by Manes and Associates will be paid for out of ad- ministrative expenses budgeted in grant application.) The council proceeded to discuss Hospital Drive improvements. Bill Owens, City Engineer, presented right-of-way outline ma p de pi cti ng ci ty•s ju ris di ct ion concerning said street. General consensus was t o acce pt improvem ents t o S. Hospital Drive insofar as improvem en ts per ta i n to sout h of Main St . The section pertaining to No. of Main ·st. was not reso l ved or act ed upon, in sofar as Hospital Dr. improvements . were con ce rned. RESOLUTION NO. 223-78: A RESOLUTION ACCEPTING THE APPLICATION OF McLYLE G. ZUM WALT , JOAN ZUMWA LT, SYBIL ADAMS, AND GORDON TUBBS SEEKING AUTHOURITY TO INCORPORATE A PUBLIC CORPORATION FOR MUNICIPAL UTILITIES. (Re: Pathfinders) Alderman Wilson moved, seconded by Alderman Elkins to read Resolution 223-78. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Wilson read the Resolution in its entirety. After City Atty. Mills clarified reasoning behind formal Resolution being for tax exempt purposes to be established for Pathfinders, Inc., Alderman Abdin moved, seconded by Alder man Elkins to approve and adopt Resolution 223-78. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, REGULAR CITY COUNCIL MEETING AUGUST 3, 1978 PAGE FIVE Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 2 2 3 • 7 8 THIS 3RD DAY OF AUGUST, 1978. Mayor Reid introduced the next item of business stating the Water Department was wanting to lease newly acquired building the city bought from Dupree Co. that is situated on South First Street, directly behind City Hall. He stated there was some complication involved in this procedure because there is a tenant to have to move without some fair amount of notice. At this time Mayor Reid introduced Rev. Charles Morgan who is pastor of the church (tenant aforementiond) holding services regularly in the building. He stated he and his parishioners were in the process of endeavoring to construct a new church, but he respectfully requested a delay of six months in order to give them time to build a new building and get moved in. Bill Owens, City, Engineer, then spoke in behalf of Mr. Powers, newly hired consultant for the Water Department, who couldn•t attend the meeting. Mr. Owens explained the Water Department•s position in this situation as ex- plained to him by Mr. Powers wants to move the 11 outside 11 warehouse personnel to aforementioned building because he felt it was a considerable amount of wasted motion involved in conduction Water Dept. business, with present person- nel traveling quite long distances each day between warehouse area and Water Dept. general offices located adjacent to newly acquired building. Alderman Abdin left at this time. City Atty. Mills, speaking in behalf of the Water Commission and as their attorney, stated the Water Dept. has immense problems to solve and if they have to ·· wait: six months for the hired consultant firm to get their plans working, then their time is being wasted. He further stated thirty days would be a fair amount of time to give Pastor Morgan and his church to vacate the premises. Alderman Elkins moved, seconded by Alderman Brickell to allow the aforementioned church a six month period of time to stay in the building and then deal with matter thereafter. No vote was taken and after further discussion, Alderman S¥Jaim moved, seconded by Alderman Wilson to table aforementioned motion. ROLL CALL and the following voted aye, Aldermen: Swaim and Wilson. Aldermen Law- son, Elkins, Brickell voted nay. whereupon, Alderman Brickell moved, seconded by Alderman Swaim to discuss aforementioned at next council meeting. After discussion on thirty day notice, Alderman Brickell withdrew his motion, Alder- man Swaim withdrew his second, Alderman Wilson moved, seconded by Alderman Brickell to table the original motion for two weeks and in the meantime attempt to try and relocate afore- mentioned church body, and after this period give them thirty (30) days notice with the possibility of them having to leave the premises. Aldermen: Wilson and Brickell and Swaim voted aye. Aldermen Lawson and Elkins voted nay. Motion received 3 affirmative votes and 2 negative votes. MOTION CARRIED. Alderman Brickell brought up interpretation of Ord. #319 insofar as non- uniformed people are concerned and City Atty. Mills stated said ordinance covered only uniformed people. APPOINTMENTS: I 7/. /7:;.- REGULAR CITY COUNCIL MEETING AUGUST 3, 1978 PAGE SIX Board of Adjustment: Public Hearing: Thursday, August 3, 1978: 6:00P.M. City Hall, conducted in the Lounge Area. Skating Party for all city employees and their families: Skateworld on Loop Road/admittance fee-50¢ per person: From 7:00 .p.m. ~o ·~o:DO p.m ~ M.A.R.W.D.D. Board Meeting, Ramada Inn, Jacksonville: Tuesday, August 15, 1978, 7:30 p.m. ADJOURNt~ENT: Alderman Swaim moved, seconded by Alderman Wilson to adjourn until next Regular City Council Meeting. ROLL CALL and the following voted aye, Alderman: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. Fl oy VAvan ts, Ci t y Cl er k r . I I CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA --REGULAR CITY COUNCIL MEETING AUGUST 17, 1978 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: (POLICE DEPARTMENT) (STREET DEPARTMENT) (FINANCE DEPARTMENT) 6. WATER DEPARTt1ENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: A' 11. PARKS & RECREATION DEPT: 12. SANITATION DEPARTMENT: 13. PLANNING COMMISSION: 14. GENERAL: Regular City Council ~1eeting -August 3, 1978 Regular City Council Meeting -July 20, 1978 a. Monthly Report (Chief Robinson) b. Monthly Report (Bobby Martin) c. Cash Balance Report (Eugene Kelley) a. Request to accept bid on Fire Dept. trailer (Mayor Reid) a. Request to accept low bid/communications equip- ment (Michael Hagge) b. Ambulance Lease Propsal (Chief Robinson) a. Proposal: Thermo Plastic Stripes: For James Street, from Main to Vine -$1,800 (Bill Owens) b. Hospital Drive Improvements -$4,000 (Bill Owens) c. Four-Way Stop Sign: Redmond Rd. & Dupree Park en- trance (Mayor Reid) a. Ord. #505: Rezoning: Dr. Weber's property/From C-2 to C-1. b. Ord. #506: Change in Master Street Plan/Loop Road and Highway 161 No. Intersection (See Minutes for Map Exhibit) a. Resolution #224-78; Authorizing submission of Full Grant Application to H.U.D./Small Cities Program (Michael Hagge) GENERAL ( Cont • d) 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: b. Jacksonville Housing Authority (Co~ operation Agreement). (Mayor Reid) c. Lease: Newly acquired building/So. First St. (Mayor Reid) d. Continuance of utilization: Antireces- sionary monies (Michael Hagge) e. Civil Service Commission: Policies and Procedures (Ron Mills) f. 1978 Audit Proposal (Eugene Kelley) a. Meeting suggested after coucil adjourns; Per letter from Grants Coordinator, Michael Hagge (IPA Grant Study) b. Drainage Committee Meeting: Initi.al meeting called: 6:00P.M., City Hall, Thursday, August 17, 1978, preceding council meeting. c. Holiday: City Employees: Labor Day, September 4, 1978 d. Sub-Stations 3 and 4 will begin opera- tion from their respective locations starting 8:00 A.M., Monday, August 28, 1978. J REGULAR CITY COUNCIL MEETING MUNICIPAL BUILDING -109 SO. 2ND ST. AUGUST 17, 1978-7:00P.M. -8:45P.M. After a Public Hearing, which convened at 6:00P.M., covering submission of a Full Application for funding to H.U.D., for a sewer project in South Jackson- ville was held and adjourned at 6:30P.M., the City Council of the City of Jacksonville, Arkansas met in Regular Session, Thursday, August 17, 1978, at 7:00 P.M. The meeting was called to order by Mayor Reid who gave the invoca- tion followed by the 11 Pledge of Allegiance 11 , also led by Mayor Reid with the standing audience participating. On ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Elkins, Swaim and Abdin. Alderman Wilson and Brickell were absent. (Alderman Brickell arrived later in the meeting) Present: 4~ Absent: 2. A quorum was declared. Others present were: Mayor Reid; City Clerk Avants; City Attorney Mills and several department heads. PRESENTATION OF THE MINUTES: Mayor Reid presented the Minutes of Regular City Council Meeting of August 3, 1978 for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES: Corrections and/or additions to the Minutes of Regular City Council Meeting of July 20, 1978 was the next order of business. After no corrections or additions were presented, Alderman Lawson moved, seconded by Alderman Elkins to approve the Minutes as published. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Abdin. Motion received 4 affirmative votes and 0 negative votes. MOTION CARRIED. CONSENT AGENDA: Alderman Abdin moved, seconded by Alderman Elkins to accept and file the Police Department Report for July, 1978 submitted by Chief Robinson, reflecting 453 cases brought before the Municipal Court with total cash received from fines, forfeitures and miscellaneous payments in the amount of $12,205.46. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Abdin. Motion received 4 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Elkins to accept and file the Street Department Monthly Report for July, 1978 submitted by Supt. Bobby Martin, con- sisting of daily work record. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Abdin. Motion received 4 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Elkins to accept and file the Finance Dept. Monthly Fund Balance Report for July, 1978 submitted by Finance Director, Eugene Kelley. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Abdin. Motion received 4 affirmative votes and 0 negative votes. MOTION CARRIED. NON-AGENDA ITEM: At this time, Alderman Lawson brought up a question of why a street light had not beeh installed in the area of McHenry and Sharp Streets, as approved by the council some time ago. Mayor Reid stated he would check this out on why said light had not been installed and report back to Alderman Lawson. WArER DEPARTMENT: /1~· SEWER DEPARTMENT: FIRE DE PARH1ENT: REGULAR CITY COUNCIL MEETING AUGUST 17 , 1978 PAGE TWO Alderman Lawson moved, seconded by Alderman Abdin to accept the high bid of $3,900 (includes room air conditioning system) as is, and where is, from Mr. Frank Wellman for the Fire Dept. 1972 Trailer. (Alderman Brickell arrived at this time). ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. POLICE DEPARTMENT: A request to accept low bid for communications logging and reproduction equip- ment (20 channels active) was brought back from last council meeting for con- sideration at this time with the mayor introducing the following bids: DICTAPHONE CO. $ 15 '764. 15 HARRIS ENTERPRISES $ 14,193.40 Alderman Lawson moved, seconded by Alderman Elkins to accept the low bid sub- mitted by Harris Enterprises in the amount of $14,193.40. At this time, Grants Coordinator, Michael Hagge, explained that funding for this project will be split 90-5-5 with 90% being Federal; 5% being State and 5% the city•s share, with the city paying $710.00, to be allocated from grant match section of the budget for the Police Dept. He also stated both vendors met specifications according to L.E.A.A. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. Chief Robinson brought an oral report to the council concerning an ambulance lease-purchase proposal. Discussion followed concerning a three-year plan for a new ambulance. Alderman Elkins moved, seconded by Alderman Abdin to advertise for bids for a lease-purchase plan for an ambulance. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. STREET DEPARTMENT: Bill Owens, City Engineer, brought to the council a plan to utilize a new con- cept in street striping which is advertised as Thermo-Plastic striping. He proposed to install said striping on James Street from Vine to Highway 67-167 freeway. He stated it would even t ually save money as the city is now re-strip- ing approx . every two years, and this new concept would last for approx. 10 years. Alderman Brickell moved to expend $1,800, as proposed, to stripe said street. Motion died for lack of second. After more discussion, Alderman Swaim moved, seconded by Alderman Brickell to allocate $1,800 from the Road Material Section of the Street Dept. budget, vs. the Construction Section, and stripe aforementioned street, as proposed by city engineer. ROLL CALL and the following voted aye, Aldermen: Swaim and Brickell. Aldermen Lawson, Elkins and Abdin voted nay. Motion received 2 affirmative votes and 3 negative votes. MOTION FAILED. The council proceeded to discuss Hospital Drive improvements (that portion which lies between divided section of West Main Street; Cypress Circle being located in the center). f REGULAR CITY COUNCIL MEETING AUGUST 17, 1978 PAGE THREE After City Engineer Owens presented an outline map of proposed improvement area, Alderman Brickell moved, seconded by Alderman Elkins to pave both sides around aforementioned circle and make this section of Hospital Drive one way northbound and one way southbound to facilitate traffic traveling this route, expending $4,500.00 from Street Dept. funds. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins and Brickell. Aldermen Swaim and Abdin voted nay. Motion received 3 affirmative votes and 2 neg- ative votes. MOTION CARRIED. Mayor Reid then brought to the council an item of business concerning the four-way stop signs at So. Redmond Road and Dupree Park entrance. The gen- eral consensus of the city council, after discussing the pros and cons and the city engineer•s written opinion on thi·s matter, was to leave afore- mentioned four-way stop intersection as is with no change to be effected at this time. PARKS & RECREATION DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: ORDINANCE NUMBER 505: AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSONVILLE, ARKANSAS; AMENDING ORDINANCE NOS. 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY, AND FOR OTHER PURPOSES (W. Main St. area, Dr. James Weber•s property) was introduced. (From C-2 to C-1) Alderman Abdin moved, seconded by Alderman Elkins that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Abdin. (Alderman Brickell was out of the room.) Motion received 4 affirmative votes and 0 negative votes. MOTION CARRIED. Ord- inance read for FIRST TIME by City Attorney Ron Mills. Alderman Brickell returned. Alderman Abdin moved, seconded by Alderman Elkins that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Alder- men: Lawson, Elkins, Swaim, Brickell and Abdin. Motion received 5 affirm- ative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Swaim moved, seconded by Alderman Elkins to suspend the rules and place Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. City Attorney Mills read the Ordinance for SECOND TIME. Alderman Abdin moved, seconded by Alderman Elkins to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the follow- ing voted aye, Aldermen: Lawson, Elkins, Swaim, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. City Atty. Mills read the Ordinance for THIRD AND FINAL TIME. Alderman Abdin moved, seconded by Alderman Swaim that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Elkins, Swaim, Brickell and Abdin. Alderman Lawson voted nay. Motion 177. /7 ~. REGULAR CITY COUNCIL MEETING AUGUST 17, 1978 PAGE FOUR received 4 affirmative votes and 1 negative vote; MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPIED AND NUMBERED 5 0 5 THIS 17T H DAY OF AU GUST, 1978. Ron Mills, City Atty., stated that necessary information needed for sub- mission of Ordinance #506 concerning proposed change in city•s Master Street Plan for Loop Road and Highway 161 North intersection was not ready at this time. He stated said Ordinance would be ready for action at the next regular city council meeting. Mayor Reid requested annual millage ordinance also be ready for council action at the next regular meeting. GENERAL: RESOLUTION NO. 224-78: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JACKSONVILLE, ARKANSAS, AUTHORIZING THE FILING OF A FULL APPLICATION TO THE U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT UNDER THE SMALL CITIES PROGRAM, APPROVING PLANS, MAKING CERTAIN ASSURANCES TO HUD., AND AUTHORIZING THE MAYOR TO CERTIFY THE CONTENTS OF THIS RESOLUTION. Alderman Abdin moved, seconded by Alderman Elkins to read Resolution No. 224-78. Before a ROLL CALL vote could be taken, the city•s Grants Coordinator, Michael Hagge, requested said Resolution be tabled and held in abeyance because the housing assistance plans have been changed and altered in such a manner to directly affect the submission of grant app- lication to H.U.D. Alderman Lawson then moved, seconded by Alderman Abdin to table afore- mentioned Resolution as requested. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. RESOLUTION NO. 224-78 HELD IN ABEYANCE: At this time, Mayor Reid stated the Jacksonville Housing Authority Coopera- tion Agreement which had been approved on May 4, 1978 along with Res. #218-78, per City Council Minutes, but not so stated in said Minutes, needed to be read and Minutes of May 4, 1978 corrected to state said Agreement had been approved. Whereupon, Alderman Abdin moved, seconded by Alderman Swaim to read the Cooperation Agreement into the records and that the Minutes of afore- mentioned meeting be corrected approving said Agreement. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative votes. Nancy Gerren, Mayor•s Secretary, read the Cooperation Agreement in its entirety. MOTION CARRIED. (See attached Agreement, as approved, marked Exhibit A) It was the general consensus of the Council for the mayor to negotiate a lease price to charge the Water Department (either monthly or yearly) for building located in back of present city hall facility and bring back this negotiated amount to the Council at the next regular meeting. It was mentioned that the present party Yenting said building had found other quarters elsewhere and would be vacating soon. J REGULAR CITY COUNCIL MEETING AUGUST 17, 1978 PAGE FIVE At this time, Michael Hagge, Grants Coordinator stated the Federal government needed consent in the form of a motion from the city council to the effect the body consented to utilizing the antirecessionary monies being received in the same manner as it was expending at present time. Therefore, Alderman Elkins moved, seconded by Alderman Abdin to continue utilizing the antirecessionary monies as presently being expended. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. (It was noted said monies are presently being used to supplement salaries) After discussing submission of Policies & Procedure bound booklet that was compiled from state statutes concerning Civil Service rules and regulations for Civil Service Commission, Alderman Swaim moved, seconded by Alderman Lawson to approve the Board of Civil Service Commissioners Rules and Regulation handbook as presented. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. Mayor Reid introduced Finance Director, Eugene Kelley. Mr. Kelley out- lined the 1978 Audit Proposal. Mr. Kelley stated he had contacted three auditing firms, as directed by the council, and this had been accomplished. He mentioned Rogers & Brown submitted a proposal that ranged $8,750.00; Lloyd, Haigh & Brock proposed $10,000 figure and Rogers & McAlister had submitted a proposal for $8,500.00. Alderman Abdin moved, seconded by Alderman Brickell to award the audit to Rogers & McAlister for $8,500 SUBJECT to any unseen events that may occur, in such event, said auditing firm would come back to the council, explain such event and obtain approval before proceeding with audit. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. Mr. Kelley then proceeded to present an updated financial report. In his summation of outlook for the end of the year, he stated his former report submitted at last regular meeting had changed for the better and additional revenues were being substantiated and will be collected that wasn•t expected in previous report. It was reported that budget hear- ings had already been finalized with some department heads in order to submit budget as soon as possible to council body for consideration. Salaries had not been worked on, at this time, he brought out. October is deadline date his department is shooting for in said submission. The matter of holding city council meetings in mayor•s office for 1979 year was discussed briefly, with the mayor stating he would like to see the meetings held in the courts building starting in 1 79. APPOINTMENTS: ANNOUNCEMENTS: Mayor Reid announced the Main Station was on city sewer and Stations 3 and 4 would be open Monday, August 28, 1978. (septic tank would be serving Sta. #3 until city sewer could be tied in) REGULAR CITY COUNCIL MEETING AUGUST 17, 1978 PAGE SIX Holiday for city employees was announced, Labor Day, Monday, Sept. 4, 1978. The mayor announced a drainage committee meeting had been held prior to the regular meeting at 6:00p.m., in his office. Minutes of meeting would be sent to aldermen for their information. Mayor Reid requested the presence of city council membership after adjournment to hear a report from ~lanes and Associates and ~1ichael Hagge, Grants Coordinator, concerning IPA Grant Study recently completed covering civil service proposal for all non-uniformed city employees. ADJOURNMENT: Alderman Brickell moved, seconded by Alderman Elkins to adjourn until next regular city council meeting. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Brickell and Abdin. Motion re- ceived 5 affirmative votes and 0 negative votes. MOTION CARRIED. After council adjourned, the membership discussed the outcome and findings of IPA Grant Study performed by Manes and Associates, with Michael Hagge and Nancy Gerren, coordinators of the project. Richard Massie, rep. from Manes & Associates explained to body the findings: (1) MANAGEMENT PROGRAM SHOULD BE RE-EVALUATED AND CHANGED AS NECESSARY. (2) 9 OUT OF 76 NON-UNIFORMED EMPLOYEES FELT POLITICAL PRESSURE OR THREAT OF LOSING THEIR JOB. ( 3) 90% OF NON-UN I FOR~lED PEOPLE POLLED FELT THE DEPARTMENT HEADS WERE FAIR WITH THEM. (4) 24% WERE IN COMPLETE AGREEMENT WITH THE FOUR (4) CONCEPTS OF CIVIL SERVICE BEING ESTABLISHED. (5) 50% MENTIONED VACATION TIME NEEDED TO BE CHANGED. (6) S0~1E OF THE EMPLOYEES COMPLAINED OF NOT RECEIVING EQUAL TREATMENT INSOFAR AS BENEFITS WERE CONCERNED AND SOME CHANGES NEEDED TO BE MADE IN THIS REGARD. (The council agreed to address this problem when budget time arose) (7) MANES AND ASSOCIATES PROFESSIONAL OPINION WAS THAT A PERSONNEL DIRECTOR SHOULD BE CONSIDERED IN 1979 BUDGET. (8) SINCE ONLY 24% AGREED WITH CIVIL SERVICE PRINCIPLES AS OUTLINED IN STATE STATUTES, IT WAS MICHAEL HAGGE'S OPINION AND MANES AND ASSOCIATES OPINION THAT CIVIL SEUVlC~ ~EING ESTABLISHED FOR NON-UNIFORMED PEOPLE WOULD NOT BE ADVANTAGEOUS TO THE CITY OR ITS SAID EMPLOYEES AT THIS TIME. (9) MAYOR REID SUGGESTED THAT 3 WEEKS VACATION TIME BE ALLOWED AFTER FIVE YEARS IN SERVICE FOR NON-UNIFORMED EMPLOYEES. (This matter , will also be addressed at budget time) ~ l~ ~ ~~~~~~~~~~~ F o vants, City Clerk /·ames G. . . 131. ~--..... . . EXHIBIT A -MINUTES OF AUG. 17 , 1978 COOPERATION AGREEMENT This Agreement entered into this ~ day of May 19~, by and between the Jacksonville Housing Authority (herein called the "Local Authority") and The City of Jacksonville, Arkansas (herein called the "Municipality"), witnesseth: In consideration of the mutual covenants hereinafter set forth , the parties hereto do agree as follows: 1. Whenever used in this Agreement: (a) The term "Project" shall mean any low-rent housing here- after developed or acquired by the Local Authority with financial assistance of the United States of America acting through the Secretary of Housing and Urban Development (herein called the "Government"); excluding, however, any low·-rent housing project covered by any -contract for loans and annual contributions entered into between the Local Authority and the Government, or its predecessor agencies, prior to the date of this Agreement. (b) The term "Taxing Body" shall mean the State or any political subdivision or taxing unit thereof in which a Project is situated and which would have authority to assess or levy real or personal property taxes or to certify such taxes to a taxing body or public officer to be levied for its use and benefit with respect to a Project if it were not exempt from taxation. (c) The term "Shelter Rent" shall mean the total of all charges to all tenants of a Project for dwelling rents and nondwelling rents (excluding all other income of such Project), less the cost to the Local Authority of all dwelling and non- dwelling utilities. (d) The term "Slum" shall mean any area where dwellings predominate which, by reason of dilapidation, overcrowding, faulty arrangement or design, lack of ventilation, light or sanitation facilities, or any combination of these factors, are determined to safety, health, or morals. 2. The Local Authority shall endeavor (a) to secure a contract or contracts with the Government for loans and annual contributions covering one or more projects comprising approximately 100 units of low- rent housing and (b) to develop or acquire and administer such Project or Projects, each of which shall be located within the corporate limits of the Municipality. The obligations of the parties hereto shall apply to each such Project. 3. (a) Under the construction and statutes of the State of Arkansas all Projects· are exempt from all real and personal property taxes and special assessments, levied or imposed by any Taxing Body. With respect to any Project, so long as either (I) such Project is owned by a public body or governmental agency and is used for low-rent housing purposes, or (II) any contract between the Local Authority and the Government for loans or annual contributions, or both, in connection with such Project remains in force and effect, or (III) any bonds issued in connection with such Project or any monies due to the Government in connection with such Project remain unpaid, whichever period is the longest, the Muni- cipality agrees that it will not levy or impose any real or personal property taxes or special assessments upon Project or upon the Local Authority with respect thereto. During such period, the Local :Authority shall make annual payments (herein called "Payments in Lieu of Taxes") in lieu of such taxes and special assessments and in payment for the Public services and facilities furnished from time to time without other cost or charge for or with respect to such Project. (b) Each such annual Payment in Lieu of Taxes shall be made after the end of the fiscal year established for such Project, and shal~ be in an amount equal to either (I) ten percent (10%) of the Shelter Rent actually collected but in no event to exceed ten percent (10%) of the Shelter Rent charged by the Local Authority in respect to such Project during such fiscal year or (II) the amount permitted to be paid by applicable State law in effect on the date such payment is made, whichever amount is the lower. /{J . . t Page 2 (c) The Municipality shall distribute the Payments in Lieu of Taxes amon·~ the Taxing Bodies in the proportion which the real property taxes which would have been paid to each Taxing Body for such year if the Project were not exempt from taxation bears to the total real property taxes which would have been paid to all of the Taxing Bodies for such year if the Project were not exempt from taxation; Provided, howeve r, That no payment for any year shall be made to any Taxi ng Body in excess of the amount of the real property taxes which would have been paid to such Taxing Body for such year if the Project were not exempt from taxation. (d) Upon failure of the Local Authority to make any Payment in Lieu of Taxes, no lien against any Project or assets of the Local Authority shall attach, nor shall any interest or penalties accrue or attach on account thereof. 4. The Municipality agrees that, subsequent to the date of in- itiation (as defined in the United States Housing Act of 1937) of each Project and within five years after the completion thereof, or such further period as may be approved by the Government there has been or will be elimination, ·as certified by the Municipality, by demolition, condemnation, effective closing, or compulsory repair or improvement, of unsafe or unsanitary dwelling units situated in the locality or metropolitan of newly constructed dwelling units provided by such Project; Provided, That, where more than one family is living in an unsafe or unsanitary dwelling unit, the elimination of such unit shall count as the elimination of units equal to the humber of families accomodated therein; and Provided, further, That this Paragraph 4 shall not apply in the case of (I) any Projects developed on the site of a Slum cleared subsequent to July 15, 1949, and that the dwelling units eliminated by the clearance of the site of such Project shall not be 'counted as elimi- nation for any other Project or any other low-rent housing project, or (II) any Project located in a rural non-farm or Indian area. 5. During the period commencing with the date of the acquisition of any part of the site or sites of any Project and continuing so long as either (I) such Project is owned by a public body or governmental agency and is used for low-rent housing purposes, or (II) any contract between the Local Authority and the Government for lopns or annual contributions or both, in connection with such Project remains in force and effect, or (III) any bonds issued in connection with such Project or any monies due to the Government in connection with such Project remain unpaid, whichever period is the longest, the Municipality without cost or charge to the Local Authority or the tenants of such Project (other than the Payments in Lieu of Taxe~ shall: (a) Furnish or cause to be furnished to the Local Authority and the tenants of such Project public services and facilities of the same character and to the same extent as are furnished from time to time without cost or charge to other dwellings and inhabitants in the Municipality; (b) Vacate such streets, roads, and alleys within the area of such Project as may be necessary in the development thereof, and convey without charge to the Local Auth- ority such interest as the Municipality may have in such vacated areas; and, in so far as it is lawfully able to do so without cost or expense to the Local Authority or to the Municipality, cause to be removed from such vacated areas, in so far as it may be neces- sary , all public or private utility lines and equipment; (c) In so far as the Municipality may lawfully do so, (I) grant such deviations from the building code of the Municipality as are reasonable and necessary to promote economy and efficiency in development and administration of such Project, and at the same time safe-guard health and safety, and (II) make such changes in any zoning of the site and surrounding territory of such Project as are reasonable and necessary for the development and protection of such Project and the surrounding territory; • ( . Page 3 (d) Accept grants of easements necessary for the develop- ment of such Project; and (e) Cooperate with the Local Authority by such other lawful action or ways as the Municipality and the Local Auth- ority may find necessary in connection with the develop- ment and administration of such Project. 6. In respect to any Project the Municipality further agrees that within a reasonable time after receipt of a written request therefor from the Local Authority: (a) It will accept the dedication of all interior streets, roads, alleys, and adjacent sidewalks within the area of such Project, together with all storm and sanitary sewer mains in such dedicated areas, after the Local Authority, at its own expense, has completed the grad- ing, improvement, paving, and installation thereof in accordance with specifications acceptable to the Muni- cipality ; (b) It will accept necessary dedications of land for, and will grade improve, pave, and provide sidewalks for, all streets bounding such Project or necessary to pro- vide adequate access thereto (in consideration whereof the Local Authority shall pay to the Municipality such amount as would be assessed against the Project site for such work if such site were privately owned); and (c) It will provide, or cause to be provided, water mains, and storm and sanitary sewer mains, leading to such Project and serving the bounding streets thereof (in consideration whereof the Local Authority shall pay to the Municipality such amount as would be assessed against the Project site for such work if such site were privately owned). 7. If by reason of the Municipality's. failure or refusal to furnish or cause to be furnished any public services or facilities which it has agreed hereunder to furnish or to cause to be furnished to the Local Authority or to the tenants of any Project, the Local Authority incurs any expense to obtain such services or facilities then the Local Authority may deduct the amount of such expense from any Payments in Lieu of Taxes due or to become due to the Municipality in respect to any Project or any other low-rent housing projects owned or operated by the Local Authority. 8. No Cooperation Agreement heretofore entered into between the Municipality and the Local Authority shall be construed to apply to any Project covered by this Agreement. 9. No member of the governing body of the Municipality or any other public official of the Municipality who exercises any responsibi- lities or functions with respect to any Project during his tenure or for one year thereafter shall have any interest, direct or indirect, in any Project or any property included or planned to be included or planned to be included in ~y project, or any contracts in connection with such Projects or property. If any such governing body member or such other public official of the Municipality involuntarily acquires or had ac- ~ired prior to the beginning of his tenure any such interest, he shall immediately disclose such interest to the Local Authority. 10. So long as any contract between the Local Authority and the Government for loans (including preliminary loans) ar annual contribu- tions, or both, in connection with any Project remains in force and effect, or so long as any bonds issued in connection with any Project remain un- paid, this Agreement shall not be abrogated, changed, or modified with- out the consent of the Government. The privileges and obligations of the Municipality hereunder shall remain in full force and effect with .. Page 4 respect to each Project so long as the beneficial title to such Project is held by the Local Authority or by any other public body or govern- mental agency, including the Government, authorized by law to engage in the development or administration of low-rent housing projects. If at any time the beneficial title to, or possession of, any Project is held by such other public body or governmental agency, including the Government, the provisions hereof shall inure to the benefit of and may be enforced by, such other public body or governmental agency, in- cluding the Government. IN WITHESS WHEREOF the Municipality and the Local Authority have respectively signed this Agreement and caused their seals to be affixed and attested as of the day and year first above written. City of Jacksonville, Arkansas 8 Ytx .. / .. f _e? j Mayor ... (SEAL) / Attest: ;; ··. J.- Ci ty Cl erk 1!1 . Jacksonville Housing Authority By~d<~P:&.~ Chairman (SEAL) /Jl9. CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA --REGULAR CITY COUNCIL MEETING SEPTEMBER 7, 1978 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: (FIRE DEPARTMENT) (STREET DEPARTMENT) 6. WATER DEPARTMENT: 7 . SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & RECREATION DEPT: 12. SANITATION DEPARTMENT: 13. PLANNING COMMISSION: Regular City Council Meeting-August 17, 1978 Regular City Council Meeting -August 3, 1978 a . Monthly Report (Chief Schmitt) b. Request for the following street lights: (Bill Owens) a . Tamara Park (middle of the parkway) Between Lots 4 and 5. b. 112 Cheyenne c . Half-way between Natchez Trace & Sioux, Tecumseh Tra i 1 ( 109 & 111) a. Report : Negotiations on lease for building located on South First Street (Mayor Reid) a . Fire & Police Pension Fund Millage discussion (Mayor Reid) a . Request to accept low bid/ambulance proposal (Chief Robinson) b. Request to accept low bid/fingerprint equipment (Chief Robinson) a . West Main Street overly/Bill Alberson 1 s to city limits (Alderman Abdin and Elkins) a . Res. #225-78; Interlocal Agreement Between Pulaski County & the City of Jckvl. (Annabelle Moore) a . Ord. #506; Change in Master Street Plan Pro- posa ~o op Rd. and No. Highway 161 Intersec- tion) see attached map-brought back from last meeting. 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: a. Res. #224-78; Authorizing submission of Full Gran t Alli ca tion to H.U.D./Small Cities Pro- gram (Michael Hagge) -brought back from last meeting. b. Ord. #507; Annual Millage Assessment (Mayor Reid) c. 1979 Budget Salary For the City Clerk•s Office (Mayor Reid) d. Bond Issue Consideration (Mayor Reid) e. Ord. #5 08 ; Fee Schedule for House Moving; Amend s Ord . #504 (Ron Mills) a. Vacancy exits on Planning Commission: resigna- tion received from Mr. Paul Moilanen/ term ex- pires on January 1, 1981. ( \ J REGULAR CITY COUNCIL MEETING MUNICIPAL BUILDING-109 SO, 2ND ST. SEPTEMBER 7, 1978 The City Council of the City of Jacksonville, Arkansas met in Regular Session, Thursday, September 7, 1978 at 7:00P.M. The meeting was called to order by Mayor Reid followed by the invocation given by Alderman El- kins. Mayor Reid then led the "Pledge of Allegiance" with standing audience participating. On ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Elkins, Wilson and Abdin. Aldermen: Brickell and Swaim were absent. (Alderman Swaim arrived late, as per Minutes) Present: 4. Absent: 2. A quorum was declared. Others present were: Mayor Reid; City Clerk Avants; City Atty. Mills and several dept. heads. PRESENTATION OF THE MINUTES: Mayor Reid presented the Minutes of Regular City Council Meeting of August 17, 1978 for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES: Corrections and/or additions to the Minutes of Regular City Council Meet- ing of August 3, 1978 was the next order of business. After no correc- tions or addditions were presented, Alderman Lawson moved, seconded by Alderman Elkins to approve the Minutes as published. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Wilson and Abdin. Motion received 4 affirmative votes and 0 negative votes. MOTION CARRIED. CONSENT AGENDA: Alderman Wilson moved, seconded by Alderman Abdin to accept and file the Fire Dept. monthly report for August, 1978 submitted by Chief Schmitt, depicting the dept. responded to a total of 42 alarms during the month, with an estimated fire loss of $1 ,300.00. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Wilson and Abdin. Motion received 4 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Abdin to place street lights at the following locations as presented by City Engineer and to accept billing for same: Tamara Park (middle of the parkway) between Lots 4 and 5; 112 Cheyenne; Half-way between Natchez Trace & Sioux, Tecumseh Trail (109 & 111). ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Wilson and Abdin. Motion received 4 affirmative votes and 0 negative votes. MOTION CARRIED. WATER DEPARTMENT: At this time, Mayor Reid brought back to the council table a negotiated lease price to charge the Water Department for a recently purchased building located in back of present city hall facility on South First Street. Mayor Reid stated the negotiated price of $150.00 per month would be adequate because repairs were needed and much renovation would be required. Alderman Wilson moved, seconded by Alderman Abdin to approve the recommended $150.00 per month for lease on aforementioned building to be effected between the city and Water Dept. Approved by voice vote. MOTION CARR I ED. At this time, Mayor Reid requested the news media representative present (Jacksonville Daily News) to please issue a correction concerning an article which was printed in a recent edition covering price paid for afore- mentioned building. He stated the price was misprinted at $244,000; the correct price paid was $24,000. /9/. SEWER DEPARTMENT: FIRE DEPARTMENT: REGULAR CITY COUNCIL MEETING SEPTEMBER 7, 1978 PAGE TWO Mayor Re id pro ce eded to update the council concerning millage assessed residents at present time for Police and Fire pension funds. He brought out the state statutes allow one mill per pension fund, but only l/2 mill per fund was assessed and collected at this time. As both funds are not actuarily sound according to recent study conducted, both Police and Fire Pension boards were requesting the council •s consideration on passing an ordinance at next meeting to place l/2 mill for Police and 1/2 mill for Fire pension funds on November ballot for citizens to vote on. General consensus of membership was to request the city attorney to prepare an ordinance covering the above described item of business for next council meeting scheduled for September 21, 1978. POLICE DEPARTMENT: Mayor Reid presented the following bid~tabulation sheet for consideration on purchase and/or lease of a new ambulance for Police Dept: PURCHASE PURCHASE PURCHASE* PURCHASE* SPRINGFIELD EQPT. CO. SUPERIOR ' SOU THWES T EMERGENCY EQPT SUP EMERGE NCY EQPT. $ 23,732.00 $24,702.00 $23,500.00 $24,150.00 (Prestige Veh. Inc.) (Star-Line Ent.) *DOES NOT MEET SPECIFICATIONS 36 MO. LEASE SPRINGFIELD EQPT. CO. $759.45 Per Mo. 36 MONTH LEASE SUPERIOR SOUTHWEST $871 .41 Per Mo. 36 MONTH LEASE 36 MONTH LEASE EMERGENCY EQPT SUP EMERGENCY EQPT. NO BID NO BID (Prestige) (Star-Line) At this time, Police Chief Robinson requested the council to accept the Springfield Eqpt. Co. lease-purchase plan for 36 months at $759.45 per month, with option to pay balance at any time city deems appropriate. Finance Director, Eugene Kelley, stated he would recommend the chief•s proposal be accepted as there was no money available at this time to pay for ambulance, and he would like to have the option of paying it off . Alderman Swaim arrived at this time. Alderman Lawson moved, seconded by Alderman Wilson to accept the 36-month lease- purchase presented by Springfield Equipment Co. for $759.45 per month, with option to pay off at any time. Approved by voice vote. MOTION CARRIED. Mayor Reid introduced Mike Hagge, Grants Coordinator, who addressed the next item of business concerning acceptance of low bid for fingerprint equipment. Mr. Hagge stated that after conferring with Chief Robinson and Sgt. Lewis concerning specifications being met for items bid on, it was apparent that Sirchie Fingerprint can be afforded promise of low bid of $1,802.50 ($518.22 city•s portion) with one exception, and that was one (1) Chemical Latent Print Kit which Harris met specs on and Sirchie did not. It was Mr. Hagge•s further explanation that two (2) instead of one (1) roto-inker plates would be ordered by the city. Discussion ensued at this time concerning one (1) fingerprint comparator. Sirchie bid $890.00 and Harris Ent. bid $474.00. Chief Robinson explained REGULAR CITY COUNCIL MEETING SEPTEMBER 7J 1978 PAGE THREE along with Mr. Hagge that it was 11 debatable 11 whether Harris I bid nlet specs. and they were taking the advice of expert Detective Hibbs of the Police Dept. when it came to difference in equipment comparison. Also, it was brought out the Crime Commission would be acting on this proposal and would have final approval of low bids received on all items. Chief Robinson excused himself at this time to study the specs. in the Grants Dept. office and requested this item be held in abeyance until he could report later in the meeting on aforementioned comparator specifications. Request was granted by Mayor Reid and council membership. STREET DEPARTMENT: Mayor Reid presented three plans entitled Plan A, B and C for the re- surfacing of West Main Street as submitted in writing by City Engineer Owens. He explained the 70-30 monies being considered by state/county government for improvements on W. Main from Harris Rd. on out to Highway 107 with a new bridge also being considered and the city would be participating from Harris Road to the city limits. The aforementioned proposed bridge would be at the county 1 s expense. Mr. Owens recommended Plan A which consisted of $36,870 outlay with overlay to be accomplished from Bill Alberson 1 s to Northlake Entrance or Plan C which outlined repairing areas of worse deterioration in the amount of $19,747.00. Said proposal to body came through letter form as Mr. Owens was not present at the meeting. Mr. Bobby Martin, Street Supt., was present and stated he concurred with city engineer 1 s recommendations as outlined above. Alderman Abdin moved, seconded by Alderman Elkins to approve Plan B which consists of $15,810.00 to overlay from Bill Alberson 1 s home to Harris Road and first part of Plan C showing repairing worse deterioration areas from Northlake to Bayou Bridge in the amount of $4,940.00 to make a total appropriation from road material!S section of Street Department budget of $20,750.00. Approved by voice vote. MOTION CARRIED. DEVIATION IN AGENDA -POLICE DEPARTMENT: At t his t im e, Chi ef Robin s on r eturn ed from his investigation of spev ifications submitted for fingerprint equipment, especially the comparator. He stated only Searchie met specs. on aforementioned comparator. There- fore, Ald. Lawson moved, seconded by Alderman Elkins to approve low bids presented by Chief Robinson as follows, with city 1 s portion -$518.22: 1 FX-8 Fingerprint Comparator, Sirchie Lab 1 Latent Print Kit, Sirchie Fingerprint Labs 1 Auto Palm Station, Sirchie Lab. 2 Roto-Inker Plates, Sirchie Lab. 1 Fingerprint 5 drawers file, Sirchie Lab. and Chemical Kit, from Harris Enterprises Approved by voice vote. MOTION CARRIED. $916.70 $120.51 $201.88 $ 59.74 $426.4 2 $1725.2 5 77.25 $1 802 .50 TOTAL Incl. Taxes /93. ;qJf . REGULAR CITY COUNCIL MEETING SEPTEMBER 7 7 1978 PAGE FOUR PARKS & RECREATION DEPARTMENT: RESOLUT I ON NO. 225 -78: A RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF JACKSONVILLE TO ENTER INTO AN INTERLOCAL AGREEMENT WITH PULASKI COUNTY TO PROVIDE A PROGRAM OF COMMUNITY RECREATION UNDER THE PARKS & RECREA- TION DEPT. AND DECLARING AN EMERGENCY: Miss Annabelle Moore distributed a brochure at this time depicting con- crete molds for parks equipment. She explained the mechanics of ho~t cement mixer trucks would be positioned at different times to unload extra or left-over cement and place same into said molds. She also re- ported the Parks Commission membership had approved concept and only required written, legal authorization be served to cover the city and county in all respects. Ron Mills, City Atty. had inspected paperwork involved in said agreement and approved same for presentation to council with a cover Resolution, so stated above that outlined Interlocal Agreement. Alderman Abdin moved, seconded by Alderman Elkins to read 225-78. ROLL CALL and the following voted aye, Aldermen: Swaim and Wilson. (Ald. Abdin left the room previously) 4 affirmative votes and 0 negative votes. MOTION CARRIED. City Atty. Mills read Resolution in its entirety. Resolution No. Lawson, Elkins, r~oti on received Whereupon, Alderman Wilson moved, seconded by Alderman Swaim to accept Resolution No. 225-78. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Wilson. Motion received '4 affinnative votes and 0 neg- ative votes. MOTION CARRIED. (Ald. Abdin returned at this time). RESOLUTION APPROVED AND ADOPTED AND NUMBERED 225-78 THIS 7TH DAY OF SEPTEMBER, 1978. SANITATION DEPARTMENT: PLANNING COMMISSION: ORDI NAN CE NO . 506 : AN ORDINANCE 142 OF 1963 "MASTER STREET PLAN OF JACKSON- VILLE PLANNING AREA''; RELOCATING LOOP ROAD AT HIGHWAY 161 INTERSECTION; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES: Alderman Swaim moved, seconded by Alderman Elkins that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Law- son, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Alderman Wilson. At this time, the Planning Commission Secretary brought council up to date on why the Highway Department had approved map as presented with afore- mentioned ordinance. Said map, she stated, also had been approved by Planning Commission membership with recommendation to council that when intersection is officially redesigned and ready for construction that it be moved as far north as possible. As a Master Street Plan is merely a "declaration of intent" insofar as road placement is concerned, Atty. Mills brought out there would be no conflict in approving the ordinance at this time. Alderman Swaim moved, seconded by Alderman Wilson that Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Alder~ men: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. REGULAR CITY COUNCIL MEETING SEPTEMBER 7, 1978 PAGE FIVE Alderman Swaim moved, seconded by Alderman Elkins to suspend the rules and place the Oreinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative votes; whereupon Alderman Wilson read the Ordinance for SECOND TIME. Alderman Wilson moved, seconded by Alderman Abdin to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Ab- din. Motion received 5 affirmative votes and 0 negative votes; whereupon Alderman Wilson read the Ordinance for the THIRD AND FINAL TIME. Alderman Wilson moved, seconded by Alderman Abdin that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Swaim moved, seconded by Alderman Wilson that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Elkins, Swaim, Wilson and Abdin. Alderman Lawson voted nay. Motion received 4 affirmative votes and 1 negative vote. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 5 0 6 THIS 7TH DAY OF SEPTEMBER, 1978. GENERAL: RESOLUTION NO. 224~78: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JACKSONVILLE, ARKANSAS AUTHORIZING THE FILING OF A FULL APPLICATION TO THE U. S. DEPARTMENT OF HOUSING & URBAN DEVELOPMENT UNDER THE SMALL CITIES PROGRAM, APPROVING PLANS, MAKING CERTAIN ASSURANCES TO HUD (COPY OF WHICH ATTACHED TO RESOLUTIO~ MAKING A PART, THEREOF) AND AUTHORIZING THE MAYOR TO CERTIFY THE CONTENTS OF THIS RESOLUTION: Alderman Wilson moved, seconded by Alderman Elkins to read Resolution No. 224-78. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Wilson left the room. Michael Hagge read the Resolution in its entirety. Whereupon, Alderman Lawson moved, seconded by Alderman Abdin to accept Resolution No. 224-78. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Abdin. Motion received 4 affirmative votes and 0 negative votes. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 224-78 THIS 7TH DAY OF SEPTEMBER, 1978. ORDINANCE NO. 507: AN ORDINANCE FOR THE PURPOSE OF LEVYING FIVE MILLS, ONE-HALF MILL AND ONE-HALF MILL TOTALING SIX MILLS AGAINST PERSONAL AND REAL PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF JACKSONVILLE, ARKANSAS; FOR THE PURPOSE OF LEVYING A TAX SUFFICIENT TO PAY THE PRINCIPAL AND INTEREST ON SEVERAL OBLIGATION IMPROVEMENT BONDS OF THE CITY OF JACKSON- VILLE, ARKANSAS; FOR THE PURPOSE OF SUSPENDING THREE AND ONE-HALF MILLS TAX REGULAR CITY COUNCIL MEETING SEPTEMBER 7, 1978 PAGE SIX FOR INDUSTRIAL DEVELOPMENT BONDS FOR THE YEAR 1979; FOR THE PURPOSE OF EFFECTING CERTIFICATION OF THE COUNTY CLERK OF PULASKI COUNTY OF THE TAX LEVIED; PRESCRIBING OTHER MATTERS PERTAINING THERETO; AND DECLARING AN EMERGENCY. Alderman Elkins moved, seconded by Alderman Abdin that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Abdin. Motion received 4 affirma~ tive votes and 0 negative votes. (Ald. Wilson returned) Ordinance read for FIRST TIME by Alderman Lawson. Alderman Abdin moved, seconded by Alderman Elkins that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkkins, Wilson, Swaim and Abdin. Motion received 5 affirma- tive votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Abdin moved, seconded by Alderman Wilson to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative votes. Whereupon, Alderman Swaim read the Ordinance for SECOND TIME. Alderman Abdin moved, seconded by Alderman Elkins to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative votes; whereupon Alderman Swaim read the Ordinance for THIRD AND FINAL TIME. Alderman Abdin moved, seconded by Alderman Elkins that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Alder- men: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirma- tive votes and 0 negative votes. MOTION CARRIED. Alderman Elkins moved, seconded by Alderman Swaim that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE AND EMERG ENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 5 ~7 THIS 7TH DAY OF SE PT EMB ER, 1978 . Mayor Reid brought forth the 1979 budget salary proposal for City Clerk's position at this time. He stated he would recommend combining the City Treasurer's job with the City Clerk's position effective 1979, which is allowed by state statutes. General consensus was this move would be agreeable to council membership. At this time, Mrs. Flay Avants, City Clerk, reviewed her job duties as they stand at present. Mayor Reid then recommended $10,000 salary for 1979 year, and said that it should be made public that Minutes of council meetings must be kept, so the person elected to said office should be well qualified in this respect. The council agreed, also, with this recommendation, and brought forth the added stipulation if person elected did not have said qualifications, the n he/she would be respo nsible for having someone qualified to take ov er the aforementio ned duties· (Mrs, Avants stated she woudn't be on the ball ot in Nov embe r ) REGULAR CITY COUNCIL MEETING SEPTEMBER 7, 1978 PAGE SEVEN Alderman Wilson moved, seconded by Alderman Abdin that City Clerk's salary for 1979 be set at $6,000 per year. ROLL CALL and the following voted aye, Aldermen: Wilson and Abdin. Aldermen: Lawson, Elkins and Swaim voted nay. Motion received 2 ayes and 3 nays. MOTION FAILED. Alderman Abdin moved salary for City Clerk's position be set at $7,000 per year. Motion died for lack of Second. Alderman Elkins moved salary for City Clerk's position be set at $10,000 per year. Motion died for lack of Second. Alderman Wilson moved, seconded by Alderman Swaim to set afore- mentioned salary at $8,000 per year; whereupon, Alderman Lawson moved to amend said Motion, seconded by Alderman Abdin that said salary be set at $7,800 with understanding that he/she is respons- ible for having Minutes of Council Meetings taken, transcribed and officially published. ROLL CALL and the following voted aye on Amended Motion, as so stated. Aldermen: Lawson, Wilson and Abdin. Aldermen: Elkins and Swaim voted nay. Motion, as amended, received 3 affirmative votes and 2 negative votes. AMENDMENT CARRIED. At this time, the mayor requested a vote on Original Motion. ROLL CALL and the following voted aye, Aldermen: Wilson, Lawson and Abdin. Aldermen: Elkins and Swaim voted nay. Original Motion received 3 affirmative votes and 2 negative votes. ORIGINAL MOTION, AS AMENDED, CARRIED. Mayor Reid requested consideration of a recommendation he was making concerning placing 2 l/2 Mills on November, 1978 ballot for the people's vote for the purchase of entire city block the City Hall building is presently location on for future city hall expansion, or building a new City Hall at another location. After discussion, general consensus of council membership was not to place said proposal on ballot because membership did not feel the citizens would vote for millage increase at this time. Miss Annabelle Moore was recognized by Mayor Reid. As Parks and Rec- reation Director, she stated she felt it her duty and obligation to bring to council table a proposal for placing on November ballot a bond issue covering construction of a community gymnasium which is needed. The council's consensus was not to place this proposal on the ballot for people's consideration for the same reason they denied the mayor's aforementioned proposal. ORDINANCE NO. 508: AN ORDINANCE AMENDING SECTION 3 OF ORDINANCE 137 OF 1962 AND ORDINANCE 504 OF 1978; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES (FEES FOR HOUSE-MOVING) Alderman Abdin moved, seconded by Alderman Elkins that Ordinance be placed on FIRST READING. ROLL ' CALL and the following voted aye, Alder- men: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirm- ative votes and 0 negative votes. MOTION APPROVED. Ordinance read for FIRST TIME by Ron Mills, City Atty. Alderman Abdin moved, seconded by Alderman Wilson that the Ordinance be /~ REGULAR CITY COUNCIL MEETING SEPTEMBER 7, 1978 PAGE EIGHT accepted on FIRST READING. Discussion followed concerning fee schedule as so listed in the Ordinance needed to be updated; whereupon, Alderman Abdin moved, seconded by Alderman Lawson to amend the Ord- inance to change fees charged, as follows: ROLL CALL on amendment: A 1 dermen: Lawson, Elkins, S\'Ja im, Wi 1 son and Abd in voted aye. Motion for amendment received 5 affirmative votes and 0 negative votes. Amend- ment carried. 'AMENDMENT TO ORDINANCE 508 ' FROM Object sixteen feet or less in width ---------------------10.00 TO 75.00 Object sixteen feet, one inch to twenty feet in width Object twenty feet, one inch or more in width 15.00 20.00 85.00 100.00 ROLL CALL and the following voted aye on Original Motion to have Ordinance accepted on FIRST READING. Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative votes. Ordinance, as amended, accepted on FIRST READING. Alderman Wilson moved, seconded by Alderman Abdin to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative votes; whereupon, Alderman Wilson read the Ordinance for SECOND TIME. Alderman Swaim moved, seconded by Alderman Abdin to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Ab- din. Motion received 5 affirmative votes and 0 negative votes; whereupon Alderman Swaim read the Ordinance for THIRD AND FINAL TIME. Alderman Swaim moved, seconded by Alderman Abdin that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Swaim moved, seconded by Alderman Abdin that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 5 0 8 THIS 7TH DA Y OF SEPTEMBER, 1978 . APPOINTMENTS: Mayor Reid announced the two flags presently being flown at the Marshall Rd. and Highway 67-167 location are very badly turn and in need of re- placement. Said replacement costs would run approximately $600 and the monies, if so purchased, could come out of unappropriated funds. After discussion, general consensus was the mayor has authority to purchase flags at price so quoted if he so desires; therefore, no official action was forthcoming, as the membership brought out this was a decision for the mayor to make. Mayor Reid stated there is a vacancy on Planning Commission as Mr. Paul Moilanen has resigned. His term is due up January 1, 1981. r r. - ADJOURNMENT: REGULAR CITY COUNCIL MEETING SEPTEMBER 7~ 1978 PAGE NINE Al de rm an Abdin moved, seconded by Alderman Lawson to adjourn the meeting. Approved by voice vote. MOTION CARRIED. Respectfully submitted, tityerk r I CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA --REGULAR CITY COUNCIL MEETING SEPTEMBER 21, 1978 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: (POLICE DEPT) (STREET DEPT) (FINANCE DEPT) 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & RECREATION DEPT: 12. SANITATION DEPARTMENT: 13. PLANNING COMMISSION: 14. GENERAL: Regular City Council Meeting-Sept. 7, 1978 Regular City Council Meeting-Aug. 17, 1978 a. Monthly Report (Chief Robinson) b. Monthly Report (Bobby Martin) c. Fund Balance Report (Eugene Kelley) a. Ord. #509; Abandonment of a portion of a 12-ft. Sanitary Sewer Easement/Location: Marshall Rd. & Main Streets. (Chairman Johnson, Sewer Commission) a. Improvements: Hospital Drive/Portion that lies in front of High-Rise Apartments (Mayor Reid) a. No action required; Minutes attached of meeting conducted Sept. 5, 1978 for infor. a . Ord. #510; 1/2 Mill Assessment for November Bal- lot Tflre Department) (Mayor Reid) b. Ord. #511; 1/2 Mill Assessment for November Bal- lot TPOlice Department) (Mayor Reid) c. Request to accept low bid/civil defense siren in- stallation (Mayor Reid) d . Increase in taxi fare proposal/Zone 2: From 25¢ to 35¢ (Mayor Reid) 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: a. Planning Commission: Mr. William G. Howard, Jr. (Serving out Paul Moilanen's term/ex- piration date: 1-1-1981) b. Board of Adjustment: Mr. Thomas Wagnon (ser- ving out William G. Howard, Jr. term/expir- ation date: 2-5-1980) a. Reminder: Drainage Committee Meeting; Thurs- day, prior to council meeting; Sept. 21, 1978: 6:00P.M., City Hall, Mayor's Office. REGULAR CITY COUNCIL MEETING MUNICIPAL BUILDING SEPTEMBER 21, 1978 (7:00 PM -8:05 PM) The City Council of the City of Jacksonville, Arkansas met in Regular Session, Thursday, September 21, 1978, at 7:00PM. The meeting was called to order by Mayor James Reid. Alderman Lawson offered the invocation, followed by the 11 Pledge of Allegiance 11 led by Mayor Reid with standing participation by the audience. On ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Alderman Abdin was absent. Present: 5. Absent: 1. A quorum was declared. Others present were: Mayor Reid, Sherrie Roark, Recorder in absence of City Clerk Avants; Eugene Kelley, Finance Director; Ron Mills, City Atty. and several depart-· ment heads. PRESENTATION OF MINUTES: Mayor Reid presented the Minutes of Regular City Council Meeting of September 7, 1978 for study and later approval. CORRECTIONS AND/OR ADDITIONS: Correc t ions and/or add itions to the Minutes of Regular City Council Meeting of August 17, 1978 was the next order of business. After no corrections or additions were presented, Alderman Swaim moved, seconded by Alderman Wilson to approve the Minutes as written. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. CONSENT AGENDA: Mayor Reid presented the following items for approval on CONSENT AGENDA: Alderman Wilson moved, seconded by Alderman Lawson to accept and file the Police Dept. report for August, 1978 submitted by Chief Robinson reflecting 757 cases brought before the Municipal Court with total cash received from fines, forfeitures and miscellaneous payments in the amount of $22,226.20. ROLL CALL and the following vote d aye, Aldermen: Lawson, Elkins, Swaim, Wilson, and Brickell. Motion received 5 a-ff ·i rm atjve votes and 0 negative votes. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Lawson to accept and file the Street Department Report for August, 1978 submitted by Bobby Martin. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negative votes. MOTION CARR I ED. After discussion pertaining to the 1978 general fund budget concerning Police Dept. expenditures for uniforms and late reimbursements due the city from LEAA for training grants, Alderman Swaim moved, seconded by Alderman Wilson to ac- cept and file the Fund Balance Report for the month of August, 1978 submitted by Eugene Kelley, Finance Director. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 af- firmative votes and 0 negative votes. MOTION CARRIED. WATER DEPARTMENT: SEWER DEPARTMENT: Mayo r Re i d pr esent ed the following Ordinance #509. Said Ordinance had been sent to council for consideration from Sewer Commission membership. It was REGULAR CITY COUNCIL MEETING SEPTEMBER 21, 1978 PAGE TWO brought out in general discussion that Mr. Haskins, Little Rock attorney, who owned property at W. Main & Marshall Rd. vicinity was developing said area, and the Sewer Commission had approved abandonment of a portion of sewer line. ORDINANCE NO. 509: AN ORDINANCE VACATING AND ABANDONING A PORTION OF A 12 FOOT SANITARY SEWER EASEMENT OVER AND ACROSS THE SOUTHEASTER QUARTER OF THE SOUTHEAST QUARTER OF SECTION 24, TOWNSHIP 3 NORTH, RANGE 11 WEST, PULASKI COUNTY, ARKANSAS; DECLARING AND EMERGENCY AND FOR OTHER PURPOSES: Alderman Wilson moved, seconded by Alderman Swaim the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Alder- man Wilson. Alderman Swaim moved, seconded by Alderman Wilson that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Wilson moved, seconded by Alderman Swaim to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins , Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negative votes; whereupon, Alderman Wilson read the Ordinance for SECOND TIME. Alderman Wilson moved, seconded by Alderman Swaim to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negative votes; whereupon, Alder- man Wilson read the Ordinance for THIRD AND FINAL TIME. Alderman Wilson moved, seconded by Alderman Swaim that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Swaim that the EMGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 5 0 9 THIS 21ST DAY OF SEPTEMBER, 1978. FIRE DEPARTMENT: Mayor Reid stated that Finance Director Kelley had come up with some monies through investments that earned enough interest at this time to accomplish the driveway work needed at fire stations recently construct~d. Alderman Brickell moved, seconded by Alderman Wilson to utilize interest monies earned through investments in the amount of $2,000.00 on driveway work at fire stations. Approved by voice vote. MOTION CARRIED. At this time, Alderman Elkins suggested that several depressions in driveway REGULAR CITY COUNCIL MEETING SEPTEMBER 21, 1978 PAGE THREE located at Fire Sub Station #3 be repaired. Mayor Reid announced drapes were on order for the sub stations; also, parking spaces cannot be provided (paved) at this time because of lack of funds. According to the Mayor, open house will be announced when Fire Prevention Week is proclaimed by his office sometime during month of October. POLICE DEPARTMENT: STREET DEPARTMENT: Mayor Reid announced, the street right-of-way has been dedicated to the city, 50-ft. which lies in front of Jacksonville Towers building, 200 So. Hospital Drive. He said General Properties, Inc. also dedicated that portion which lies in front of adjacent apartment complex to the south up to School District property. Therefore, a through street could be provided going south, from W. Main St. to School Drive. Mayor Reid requested permission to approve improve- ments needed for that portion of So. Hospital Drive that lies in front of high-rise structure; whereupon, Alderman Wilson moved, seconded by Alderman Elkins to approve asphalt improvements to So. Hospital Drive. Approved by voice vote. MOTION CARRIED. At this time, City Atty. Mills presented oral report concerning paving status of North Bailey Street. He stated developer of area, Tommy Dupree, had been informed if street wasn•t paved by the following Friday that $5,000 bond pre- sently in possession of the city would do said improvements. It was brought out that the $5,000 will accomplish the asphalt work only, not all improvements required. City Atty. Mills stated the air force base was utilizing all available asphalt for project on base; therefore, there was a lack of materials to do small jobs. SANITATION DEPARTMENT: PLANNING COMMISSION: No business to transact; Minutes were submitted of meeting held on September 5, 1978 with the agenda packet. GENERAL: ORDINANCE NO. 510: AN ORDINANCE PROVIDING FOR THE SUBMISSION TO THE QUALIFIED ELECTORS OF THE CITY OF JACKSONVILLE, ARKANSAS, THE QUESTION OF LEVYING AN AD- DITIONAL ANNUAL TAX OF ONE-HALF MILL ON THE DOLLAR UPON THE ASSESSED VALUE OF THE REAL AND PERSONAL PROPERTY WITNIN THE CITY FOR THE PURPOSE OF THE FIREMEN 1 S PENSION AND RELIEF FUND IN ACCORDANCE WITH ACT 491 OF 1921, AND AMENDMENTS THERE- TO, OF THE GENERAL ASSEMBLY OF THE STATE OF ARKANSAS: DECLARING AN EMERGENCY AND FOR OTHER PURPOSES: Alderman Swaim moved, seconded by Alderman Elkins, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME BY Alderman Swaim. Alderman Lawson moved, seconded by Alderman Swaim, that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim Wilson and Brickell. Motion received 5 affirmative votes and 0 negative votes. ORDINANCE ACCEPTED ON FIRST READING. Alderman Wilson moved, seconded by Alderman Lawson, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, REGULAR CITY COUNCIL MEETING SEPTEMBER 21, 1978 PAGE FOUR Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 af- firmative votes and 0 negative votes; whereupon Alderman Swaim read the Or- dinance for SECOND TIME. Alderman Swaim moved, seconded by Alderman Lawson, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the follow- ing voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negative votes; whereupon Alderman Swaim read the Ordinance for THIRD AND FINAL TIME. Alderman Brickell moved seconded by Alderman Wilson, that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Alderman: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Swaim, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Alderman: Lawson, Elkins, Swaim, Wilson and Brickell. MOTION CARRIED. ORDINANCE AND EMBERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 5 1 0 THIS 21ST DAY OF SEPTEMBER, 1978. ORDINANCE NO. 511: AN ORDINANCE PROVIDING FOR THE SUBMISSION TO THE QUALIFIED ELECT ORS OF THE CIT Y OF JACKSONVILLE, ARKANSAS, THE QUESTION OF LEVYING AN AD- DITIONAL ANNUAL TAX OF ONE-HALF MILL ON THE DOLLAR UPON THE ASSESSED VALUE OF THE REAL AND PERSONAL PROPERTY WITHIN THE CITY FOR THE PURPOSE OF THE POLICE- MEN'S PENSION AND RELIEF FUND IN ACCORDANCE WITH ACT 250 OF 1937, AND AMENMENTS THERETO, OF THE GENERAL ASSEMBLY OF THE STATE OF ARKANSAS; DECLARING AN EMER- GENCY; AND FOR OTHER PURPOSES; Alderman Wilson moved, seconded by Alderman Lawson, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Alderman Wilson. Alderman Brickell left the room at this time. Alderman Lawson moved, seconded by Alderman Elkins, that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Wilson. Motion received 4 affirmative votes and 0 negative votes. ORDINANCE ACCEPTED ON FIRST READING. Alderman Lawson moved, seconded by Alderman W11son, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Wilson. Motion received 4 affirmative votes and 0 negative votes; whereupon Alderman Wilson read the Ordinance for SECOND TIME. Alderman Brickell returned at this time. Alderman Lawson moved, seconded by Alderman Wilson, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion re- ceived 5 affirmative votes and 0 negative votes; whereupon Alderman Wilson read the Ordinance for THIRD AND FINAL TIME. Alderman Wilson moved, seconded by Alderman Elkins, that the Ordinance be APPROVED REGULAR CITY COUNCIL MEETING SEPTEMBER 21, 1978 PAGE FIVE AND ADOPTED. ROLL CALL and the following voted aye, Alderman: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negative votes. Alderman Swaim moved, seconded by Alderman Lawson, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, tlkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 5 1 1 THIS 21ST DAY ·oF SEPTEMBER, 1978. Mayor Reid introduced the following bid tabulation sheet for installation of two civil defense sirens: CONRAD ELECTRIC CO. $1,800 CARL BYRD NO BID MAX HAND NO BID BUDDY TAYLOR NO BID Mayor Reid stated there are 50-50 matching monies available to fund aforemention- ed. Alderman Swaim moved, seconded by Alderman Elkins to accept low bid and only bid received from Conr~d Electric Co. in the amount of $1,800 with $900 to be allocated from general fund, civil defense budget and $900 civil def. grant monies. Approved by voice vote. MOTION CARRIED. Mayor Reid stated Mr. Edwards who owns taxi service in town had requested an increase in ;fares i:lior · )Zone 2, with fees to be increased from 25-cents to 35-cents and city council had option to either approve or deny said request. After the City Clerk stated she had proper records on file at this time covering all zones in operation, Alderman Lawson moved, seconded by Alderman Swaim, to approve the request for an increase in Zone 2 from 25-cents to 35-cents. Approved by voice vote. MOTION CARRIED. APPOINTMENTS: Alderman Brickell moved, seconded by Alderman Elkins to approve Mayor Reid 1 s appointment of Mr. William G. Howard, Jr. to the Planning Commission to serve out Mr. Paul Moilanen•s term, expiring 1-1-1981. Approved by voice vote. MOTION CARRIED. Alderman Swaim moved, seconded by Alderman Elkins to approve Mayor Reid 1 s appoint- ment of Mr. Thomas Wagnon to the Board of Adjustment serving out term of Mr. Wm. G. Howard, Jr., expiration date being 2-5-1980. Approved by voice vote. MOTION CARRIED. ANNOUNCEMENTS: Mr. Phillip Whiting approached the council table concerning an alleged federal flood insurance impropriety. He said the insurance available at this time, in his opinion, did not cover individual home owners that might be flooded. He said his determination was that insurance policies being sold to general public covered only 11 localized 11 or 11 general 11 flooding. The matter was turned over to City Attorney Mills for his interpretation. Mr. Mills said he would check this matter out and report to the public on his findings. Reminder: Drainage Committee Meeting, September 21, 1978, at 6:00 P.M. in the Mayor•s Office. Adjornment: Al derman Swa im Moved, seconded by Alderman Elkins to adjourn until next regular .;.. 0 1. REGULAR CITY COUNCIL MEETING SEPTEMBER 21, 1978 PAGE SIX city council meeting scheduled for October 5, 1978. Approved by voice vote. MOTION CARRIED. AI Mayor CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA --REGULAR CITY COUNCIL MEETING OCTOBER 5, 1978 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: (FIRE DEPT) (STREET DEPT) 6 . WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & RECREATION DEPT. 12. SANITATION DEPARTMENT: 13. PLANNING COMMISSION: 14. GENERAL: a. a. b. a. a. b. c. d. a. b. c. d. Regular City Council Meeting -Sept. 21, 1978 Regular City Council Meeting-Sept. 7, 1978 Monthly Report (Chief Schmitt) Monthly Report (Bobby Martin) Street Light request: Between 208 and 212 Quince Hill Road (Bill Owens) Discussion: Tie-on Fee: Lift Station at Shady Lane Pump Station ($1,000) (Mayor Reid) Discussion: Selective Enforcement Grant (Chief Robinson) Discussion: Proposed changes in animal control ordinance (Chief Robinson) Discussion: Curfew violations (Chief Robinson) Discussion: LEAA Report (Chief Robinson) Res. # 226-78; Highway Department Agreement: Parti cipat ion in 70-30 Monies (Mayor Reid) Res. # 227-78 ; Amendment 59 (Mayor Reid) Discussion: Lease Proposal: Police & Courts building property: Proposed Chamber building (Mayor Reid) Proposal: property Lease of 20 acres/former land-fill (Mayor Reid) I I ·I :I 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: a. Pre-council meeting: A discussion to con- sider a mortgage bond proposal will be held at 6:30 PM. Council members are encouraged to attend. b. Invitation to mayor and council membership: Breakfast honoring Doug Brandon: sponsored by Max Howell and Mike Wilson: Friday, 7:30a.m., October 13, 1978 at the Ramada Inn, Jckvl. REGULAR CITY COUNCIL MEETING MUNICIPAL BUILDING OCTOBER 5, 1978 (7:00 p.m. -8:00 p.m.) The City Council of the City of Jacksonville, Arkansas met in Regular Session, Thursday, October 5, 1978 at 7:00p.m., after a pre-council meeting to discuss a mortgage bond proposal with Jon R. Brittenum & Associates, Inc., Art Thomas, representative. The meeting was called to order by Mayor James Reid who also offered the invocation, followed by the 11 Pledge of Allegiance 11 with the stand- ing audience participating. On ROLL CALL the following members were present as their names were called, Aldermen: ---bawson, Elkins, Swaim, Wilson and Brickell. Alderman Abdin was marked absent. Present: 5 Absent: 1. A quorum was declared. Others present were: Mayor Reid; City Clerk Avants; Ron Mills, City Atty. and several dept. heads. PRESENTATION OF MINUTES: Mayor Reid presented the Minutes of Regular City Council Meeting of September 21, 1978 for study and later approval. APPROVAL AND/OR CORRECTION OF MINUTES: Approval and/or correction to the Minutes of Regular City Council Meeting of September 7, 1978 was the next order of business. After no corrections or additions were presented, Alderman Lawson moved, seconded by Alderman El- kins to approve the Minutes as published. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negQtive votes. MOTION CARRIED. CONSENT AGENDA: Mayor Reid presented the following items for consideration on CONSENT AGENDA: Alderman Wilson moved, seconded by Alderman Lawson to accept and file the Fire Department month ly report for September, 1978 submitted by Chief Schmitt, refl ecti ng 28 alarms during the month with an estimated fire loss of $6,675.00. ROLL CALL and t he following voted aye, Aldermen: Lawson, Elkins, Swaim, Wil- s on and Brickell. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Lawson to accept and file the Street Dept. monthly report for September consisting of daily work record sub- mitted by Supt. Robert Martin. ROLL CALL and the following voted aye, Alder- men: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Lawson to approve placement of a street light between 208 and 212 Quince Hill Road at request of City Eng. Owens and to accept billing for same. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. DEVIATION IN AGENDA: GENERAL: At this time, Mayor Reid re·que-stetl th e council to deviate from the Agenda; the council consented to request and took up for discussion Item #14-c under GENERAL category: Lease Proposal: Police & Courts Building Property; Proposed by Jacksonville Chamber of Commerce, sponsored by Mayor Reid. Del Belden Was recognized and served as the Chamber•s spokesman in afore- mentioned request. Mayor Reid explained the Chamber was requesting to con- d). fl. REGULAR CITY COUNCIL MEETING OCTOBER 5, 1978 -PAGE TWO struct a new Chamber building on present Police & Courts property on W. Main Street, to be located down the hill in the back of said city facility for a long term lease at $1.00 per year. The Chamber, he stated, would be willing to as- sist in additional parking that may be required. After further discussion, proposed building and required parking space the structure would utilize , plus exactly where building would be si.tuated on the property, and take action at next r~gular meeting .if not soo~er if plans b~come avajlable at. an earlier date. WATER DEPARTMENT: SEWER DEPARTMENT: Mayor Re i d r e por ted the developer who built Shady Lane Pump Station was request- ing $1,000 for a tie-on fee because another subdivision developer had tied into said station with new addition. Mayor Reid emphasized the central fire station was utilizing sewer line that eventually flows into said pump station. After discovering the Sewer Commission, through their Minutes, did not want to become involved in situation or act on this tie-on request because the city maintains the pump station and it legally belongs to the ,~City, Alderman Brickell moved, seconded by Alderman Swaim to deny t1e-on request because the city maintains the pump station and it legally belongs to the city, Approved by voice vote. MOTION CARRIED. . FIRE DEPARTMENT: POLICE DEPARTMENT: Chief Robinson presented the council membershjp and Mayor Reid a report outlin- ing the object and goals of a Selective Ennorcement Grant funded through the Office of the Coordinator of Public Safety. Said grant amounted to a total of $70,200.00, funding period being from 10-1-1978 to 9-30-1979. Chief Robinson explained he would be able to hire four officers with their salaries to be 100 % funded by said grant, with renewal privilege up to 3 years. Said officers only duties would be to attempt to reduce the high traffic acc1dent offenses nuw be- ing experienced throughout the city, with main concentration being on serious offenders. The grant, also, provides ·for purchase of two patrol cars and two radar devices with miscellanious equipment. The city•s share would be $6,400.00 to cover equipping said patrol cars. If said grant was accepted by the city, Chief Robinson stated, he would plan to utilize four present, experienced officers in this line of work and hire four new officers to take their place. Alderman Lawson moved, seconded by Alderman Elkins to accept aforementioned grant proposal as presented by Chief Robinson and to advertise for bids on required equipment and vehicles as presented. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirma- tive votes and 0 negative votes. MOTION CARRIED. (Mayor Reid ruled the monies to pay for said eqpt. would be allocated from contingency fund with monies not obligated at present time) At this time, Chief Robinson requested some help and assistance in drawing up a new, updated animal control ordinance to possibly include cats; therefore, Mayor Reid appointed the following to serve on a committee: Alderman Lawson and Wil- son; Mrs. Emma Knight and Dr. Misak were reported to have volunteered previously to serve on committee. Chief Robinson next requested some restructuring of present curfew laws, as he believed eleven o•clock p.m. was too early for today•s time. The following were appointed to serve on a committee by Mayor Reid and the council: Ron Mills, Aldermen Elkins and Abdin. REGULAR CITY COUNCIL MEETING OCTOBER 5, 1978 -PAGE THREE The n~xt order of bus~ness was an LEAA Report from Chief Robinson. Said report, he sa1d, was covered 1n grant presentation heretofore and that he needed officers to work traffic violators and high accident areas of the city. Said report back- ed up his recommendations and subsequent approval of Selective Enforcement Grant. STREET DEPARTMENT: PARKS & RECREATION DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: GENERAL: RESOLUTION NO. 226-78: A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE APPROPRIATE AGREE MENTS AND CON TRACTS NECESSARY TO EXPEDITE THE CONSTRUCTION OF IMPROVEMENTS ON CITY STREETS. (PARTICIPATION IN 70-30 MONIES) Alderman Lawson moved, seconded by Alderman Wilson to read Resolution No. 226-78. (Ald. Brickell left the room at this time) ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Wilson. Motion received 4 affirmative votes and 0 negative votes. MOTION CARRIED. Alder- man Lawson read the Resolution in its entirety, Alderman Wilson moved, seconded by Alderman Elkins to accept and adopt Resolution No. 226-78. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Wilson. Motion received 4 affirmative votes and 0 negative votes. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 2 2 6 -7 8 THIS 5TH DAY OF OCTOBER, 1978. RESOLUTION NO. 227-78: A RESOLUTION ENCOURAGING THE VOTERS OF JACKSONVILLE TO VOT E AGAIN ST AM ENDMENT 59 AT THE GENERAL ELECTION ON NOVEMBER 7TH, 1978: Alderman Lawson moved, seconded by Alderman Wilson to read Resolution No. 227-78. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Wilson. Motion received 4 affirmative votes and 0 neoative votes. MOTION CARRIED. Ald. Lawson read the Resolution in its entirety, Alderman Brickell .returned. Alderman Elkins moved, seconded by Alderman Wilson to accept and adopt Res- oltuion No. 227-78. ROLL CALL and the following voted aye, Aldermen: Law- son, Elkins, Swaim and Wilson. Alderman Brickell voted nay. Motion re- ceived 4 affirmative votes and 1 negative vote. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 2 2 7 - 7 8 THIS 5TH DAY OF OCIOBER, 1 97 8 . Mayor Reid brought to the council table a proposal from the Bayou Meto Rid- ing Club. Said club requested the city to rent them a portion (20 acres) of the former land-fill property located on Graham Road in Lonoke County REGULAR CITY COUNCIL MEETING _OCTOBER 5, 1978 ~ PAGE FOUR for riding stables. Said request covered a five year lease proposal at $1.00 per year. Alderman Lawson left the room at this time. Alderman Elkins moved, seconded by Alderman Brickell that the city lease said 20 acres of property to the riding club (name will be changed to Jacksonville Riding Club) for a period of five years at $1.00 per year; this lease document to be accomplished through the city attorney's office, in writing, stating the city will not have any liability whatsop ever or be obligated in any way during said period of time. ROLL CALL and the following voted aye, Aldermen: Elkins, Swaim, Wilson and Brickell. Motion received 4 affirmative votes and 0 negative votes. MOTION CARRIED. APPOINTMENTS: ANNOUNCEMENTS: The mayor announced that city hall would be open for the next two Satur- days for voter registration. He also stated city hall would be open Monday, Columbus Day. It was announced by the mayor that HUD, through Federal Disaster Assistance Administration, had requested a designee to act as local agent in case of a need by the city to request Federal financial assistance in any given instance. He requested three city council members to be designated as signers of a Federal Resolution to represent the citizens of the city in case of a national disaster or local disaster situation. The following council members were appointed to sign said Resolution acting as said designees for the City of Jacksonville: Aldermen: Tommy Swaim, Lee Law- son and Mike Abdin. Alderman Elkins moved, seconded by Alderman Wilson to ratify the mayor's aforementioned appointees. Approved by voice vote. MOTION CARRIED. (See Exhibit A for copy of document) City Attorney Mills suggested the council meet the following Tuesday, 12:00 Noon, at the Ramada Inn to discuss municipal bond issue proposal presented by Jon Brittenum & Associates, Inc. Mayor Reid stated he would set this meeting up. Alderman Swaim moved, seconded by Alderman Wilson to adjourn until special called meeting to be held on Tuesday, Oct. 10, 1978 at 12:00 Noon, Ramada Inn. Approved by voice vote. MOTION CARRIED. Respectfully submitted, t s, City Cl erk Attachment: Exhibit A dated 10-5-1978 ·:::::-:--"111' ·..:.s . Pf PARTMENT OF ~lOUSING AND URAAN Dl Vfl.Of'MUH r £ DERAL DISASl ER A SSIST ANCf' ADMIN IS! RA l iON DESIGNATION OF APPLICANT'S LOCAL AGENT RESOLUTION HE IT RESOLVED UY JACKSONVILLE CITY COU¥lt~_L ___ JACKSONVILLE, ARKA __ NS_A_s ___ _ ((;ol't'flll/1~ /Iolii') (l'llbfic f . ntity) Til AT ____________ _ •r:vomc of !llctlml.,.,t) 109 So. 2nd Street (A ddr cs ·') _____ ____Jillkm'ii lle. AR 72076 I (.' I I )) 1 Ojjiciol Fv mum) 9 82-3181 I l t·!r ('/,,.,,. \', •. J I ,,,,r. ) · · f d · 1 If f lh e citiz e ns of Jacksonvill e Arkansas and IS llao:by au tho rll.I:U fO • c.'l'UI C 0! 4111 Ill be.• 13 0 --' ---- the C t.y of Jac k son v~ll ~ :t public entity established und<.·r the laws of the State of A rk.<~n!=:.<~ s thi~ application and to file it in the appropriate Stale office for the purpose of obtaining c~rtain Federal financial as.~istance utakr the Disastc:r Relief Act (l'ublil' Ltw 2!18, 93rd Congres~) or otherwise H' ailabll· from the Prc:sident's Disaster Relief Fund. TIIAT Cit.j" of .Jacksanvi J 1 e , a public entity establisht'd under the Ia~ of the State of ___Arkansas ------------• hl'rt'by authorizes ih ag~nt to provi<k-to thl' Statt.' and to the Federal Disa11ter Auistance AJ111inistration (H>AA), ()cpartmcnt of llousina•nd Urban L>t-velopmenl (lfliD) for all mailers pertaining to such Federal disaster as.'iisiBncc the assuranc~ and agrel'mcnts printed on tM ~~-si<k-hereof. J Ald(Nam~ and Titl~) Toquny Swai11 , erman I ,-, • J r;;;,·· -r. , ( J / II tMrr t1 '1 rl'l'l tlr) Law on, Alderman Mike Abdin, CERTIFICATION Jam e s G. Reid Mayor I . ---------------• duly appoinl~d 1nd ---·------- (Titlr ) l h c City of Jacksonvi l l e , Arkansas ________ of_ ------------------• do h~reby certify that tM above is 1 true a nd correct copy of a resolution p a.,s..· J and 11 ppron·d by the ___ __,C::.:~~· t'!.V;s__..:::C:!::o..:::un::..:..:c::..:i~l~-----of __ ~J..:::a~c~k~s~o~n:..!.!.v.::.i .::.l.::.l:.::e:.J1~A.:.:r~k:.:::a:=..:..:nc:::s::::a:..::s:...._ __ _ I !;OI'l'frling Body) (!'11 /ilic 1:" lily ) 1111 thl· _____ :__5i_h ____ day of _ ___:O_c....:tc..::o:....:b:....:e::c.:r __ , 19.~. I ll;ltl'. _......c~>__:,.:O"""c'-"t~o'""b(.j,e._.x~· _l ..... 9._7..,8..J..-/ / ) I • 7 / rl -•' -. _/4 .. 1 • (SrJ.'1 tO/(in'} f 1 ---Mu~·-~~~~------(O(j lci.J I Po:io'on) ~ \,;111 ,· o j innm thcnr need 11 0 f /tc l ''''ridr·,/ in th o se c uscs wh ar thr x m·erning / hl)dr o f rhr f'li/-oli c cnr irr c.i l'sircs t o auth oriu JU \ ttlt'll l/1 /1('11/ of tht' d c signa rccl o j _i i, ial' l 'o sirion to rrprcscn t it . EXHIBIT A/CITY COUNCIL Mr~TING CITY OF JACKSONVILLE, ARKANSAS Voted: Act of Acclarr.at:ton (Oct. 5, 1978) HUD-490 16·77t t l \ . ASSURANCES A. '!he Stale ag.rccs to take lll'<<'''"'Y a< lion "!ll1111 StJtc l'apabilitin to rc4uire cn111plianu: l<ith thnc .1\>LHarKcs hy the applicJnl or to assume responsibility 1<1 til<~ I cdcral govcrn111en1 lor any dci H 'rncie\ not r<'S<•Ivcd to lilt• s.ltil!action ,,f tht: Rc~wnal Directm . TIM Applicant C•tifie•: H. That (to till' hestof his"""" k,t,.,. and hl'ltel) tht• dl\;l'll'l rchcl wurk dl'\ntlH'rl "" t':n hI <'tkt.rl lll':l\ll't t\\\1\lall<'<' :\dmin istration (FI>AA) l'rojc~t Appucalh>n lor whtch I <'rll'!allinancial Jssrstan,·c "requc,tcd '' cll)!tbk 111 :ll'Cllrdan<l' "tlh the l'fllcrla containcJ in 24 Code of I cJ<:ral Rc~ulations, and IIJAA (Ill'!>) llandb<~oks. C. That it is the kpl entity rcsp<~nstl>k umkr law for the pcrformam·c o) the 11ork tkl:uled "r a<<'t'ph ''"·h "''1'"11\lbilny D. That lite cnH'I)!l'lll'Y or Ji,,tSI<'I rl'lil'l \lurk tltt•tctn dl'\<llhcd lot \\lttdt i<·dt·t.ti.I\,1\Lilhl' 1' lrquntt·d ltt'fl'lllllkt """' IIlii "' 11dl not duplt<:atc hcnclits received lnr thl' same''"' from ;uwth•·• smrrn·. E. That alltnl<>rmallon~ivert by it hl'lt'llliS,Io thchnt olllsknowkd!!<' Jrtd l>l'ltcl,trut·.llitl<"lll't:l F. Tital ~II rinancial assistance rr•et·iveJ under this application will he, or Ita' ht•en,t•xpendt·d tn .tc~mdart<'l' "-ilh applkabk la\\ and rq!ulations thereunder . The Applicant Agree.: G. To ( l) pmvide without cost to tlw United Stale\ alllJnd\, e :rsemt·nt~. Jnd ri!!hls-of·\\ ay nt'<'l'~'Jry f111 Jt'complishment nf the ap proved wurk; (2) hold and save the United States frt·c rrllm dama"cs due tn the apprnvcd \O.ork ot I cdcrallunding. II. 'lo cotnply wtth I itlc VIol the Ctvil Rt)•hts t\<:1 of I'J(,4 (I'L Ht!-352) and all requucrlll'rtl' intp<l\ed b) the I cdt•rallll'~''"' .>\\- ,i,lancc AJminislralion 1'"""·"\l In !hal lttk to th<· t•nJ that, in acuHJarrrc wllh l1tk \'\ "' 111.11 A< 1 :11\d the Hq~ulatt<~ll, "" person in tin· United States shall,"" the )!ruund ol r:r~.·e, <'<>lor, religion, nattonahl)', "''· "':e, or ct.·t~nornrt· ~l;rtu~. be c .\dut.lcd from partidp:rtion tn, be denied the benefits of, or be otherwise subjected to discrimination under any pro!!ram or activity for which the Applicant received I et.kr:d financ·ial assi~tance from the Agency and IIFIUHY CIVI S ASSL :HAN< I Til AT it "ill immctliatcly take any measures necrss:uy to c!'kctuatc this a!!rct·mcnt . I. 'I h:rllf any real property or <lrut.·turc tltcrcon is pruvided or improved with the aid t.>l I cdr rat ftnanctal :tssistan,·c cxlt'ntkt.l to the Applit.'ant hy the Fcrktal l!l\astcr As .sistanu· Arlrrtintstralit.~n, this assuranc·c shallobh~atc the Applicant, 111 tn the case of any transi'l'r of such propetty, any transft.-rcc, for the period durin!!, which the real propnty nr strut. lure is used lor a purp""' fllr whid1 the I cdcrallinarKial as .\l .stancc is c'lfrtdt•d ur lor another purpo~ invulvtn~ the t't•>VI\Iun of sir11ilar ;crvir~' t.Jr benefits. If any personal pn•pcrty is so ptovidt•d, this assurann· shall t.>bli!!alc the Applit.artl lur th<~ pcrrod durin)! whkh it ret:11n' owm~rsl:ip t.H possession uf lht· pwpcrty. In all other t.<ISC .,, this a\sUrJI\<'C .~halluhtiptc tlw ApplicJrtl lor the pcriud dllrtll!! which the l'cdcral l'inanl'ial assist:11Ke is cxtendt•d tu it by I DAA J . lhat the assurance is )!iYt.'ll m cunsidt·ratinn of and fllr the purpose of obta1nin~ any and alii ~dna! t•rants, lt•JII\, tcimhllr\t'· mcnts, advances, contracts, property, rlisnn1nts or uthn lt•dc•ral finanl·ial assistance c:xtemkJ aftct the date hne.,f lu the Ap- plicant by FDAA, that sul'l1 h;dl'!al financ·ial assistance will be l'X tended in reliance un the reprl'scntatiom and a)!reemcl\t~ m~de tn this assuran(c and that the United States shaU have till' right to seck JUdit:ial cnltHct.•ment of' this a .~,urancc. 1 his assurance is binJin!' on the Applicant, its succ~~snrs, tra11sfcrces, and assi)!ncss, and the pcr10n <>r persons" h""~ si~na tur cs appc;u on I he reverse arc authoriz.cd to sign this assllrancc on behalf of the Applit'ant. t-:. lu ubtairt and maintain an>' flood insurance as may be rc4uired fur the ~tc ol the project(>) for which I ederal financial Jssistant.T for acquisition or construction purposes fur huilrtin~s m mobile homes was provided hcretn; and, to obtain and maintairt any other insurat'M.'C as may be reasnn<~blc, adequate and necessary tu protect a!'ainst further lms tu any property"' hkh wa' rcplat:t·d. rcsturcd, repaired or constructed with this assistance. l. Thai, as a t:undition for the grant, an>' H'pairs or t'<H~Strurti••n lln:tnt:t·d hnewith, shall bt• 111 Kt·ordam·c "'th appiKablc stand:trJ, of !kllcty, t.lc<·cncy and s.anitation and in mnforrnity wtth appli.:~blc codes, 'Jlecifkatiom. and stamlart.h; and, to evalu:tte the n:rtur:rl h:ttarJs in area' in "'hidt th<' Pll't'<'l'ds ol till' )!rantot loan arc to lw llst•d and takt• appropriatl' ac·tton !11 rnitigatc 'udt standarJ•, includinr. safe land uw and Ctlnstructiun pr:1ctires. M. Tll defer lunding o{ any projt't:ls inn>lving ncxiblc funding under Sect tun 4U2 ur S<'ction 419 until I lJAA makes a favorable environmental clearance deh:rmination, if this is rc4uircd . HUD-490 (6-77) t... SPECIAL CITY COUNCIL MEETING RAMADA INN -OCTOBER 10, 1978 12:00 NOON -1:30 P.M. The City Council of the City of Jacksonville, Arkansas met in Special Session, Tuesday, October 10, 1978 at 12:00 Noon. The meeting was called to order by Mayor Reid. Opening invocation was delivered by Mayor Reid. The following council members were present: Aldermen: Elkins, Wil- son, Brickell and Swaim. Aldermen: Abdin and Lawson were absent. Present: 4 Absent: 2. A quorum was declared. Others present were: Mayor Reid, Nancy Jane Gerren recorded the Minutes in absence of City Clerk Avants, City Atty. Ron Mills and representatives from Jon Brittenum & Associates, Inc., Friday, Eldredge & Clark, Attys. and First National Mortgage Company. Mayor Reid opened the meeting by stating the purpose of the meet- ing was to continue with previous discussion council members par- ticipated in at the last regular session. Mr. Art Thomas, represent- ing Jon Brittenaum & Associates, Inc., Mr. Jim Bell from First National Mortgage Co. and Mr. Jim Buttrey, legal counsel represent- ing Friday, Eldredge & Clark, Attys. at Law were introduced at this time. Aforementioned representatives presented a unique concept for home mortgage financing that is available to only six states in the Union, Arkansas being one of those six. Municipalities within said six states can make available to the public through issuance of tax-free bonds a somewhat lower rate of interest and lower down payment for construction and rehabilitation of residential structures. A question and answer session followed presentation. During session it was disclosed the city would have to set up a facilities board consisting of five members initially. The proposal would not cost the city any money whatsoever, and the city would not be obligated or held liable in any manner. Mayor Reid requested City Atty. Mills to prepare an ordinance setting up facilities board for next regular council meeting, October 19th. In the meantime, Mayor Reid stated he would contact Gene Wilbourn of Stephens, Inc. to ascertain if their firm would be willing to discuss this same bond market with membership. If a meeting could be arranged, the Mayor stated, he would contact council on date and time. Meeting adjourned with no formal motion forthcoming for dismissal. Respectfully submitted, fbu-vr k..u. 4~ Nancy Ja~aerren, Recorder CITY OF JACKSONVILLE, ARKANSAS (for) Mrs. Flay Avants, City Clerk CITY OF JACKSONVILLE, ARKANSAS ~.#=% CITY OF JACKSONVILLE, ARKANSAS INFORMAL COUNCIL MEETING JACKSONVILLE CITY COUNCIL RAMADA INN-OCTOBER 17, 1978 12:15 P.M. -1:35 P.M. The Jacksonville City Council met in informal session on October 17, 1978 at the Ramada Inn, Jacksonville, Arkansas with the following in attendance: Aldermen: Lee Lawson, Mike Abdin, Tommy Swaim and Larry Wilson. Aldermen: Brickell and Elkins were absent. Mayor Reid, Eugene Kelley, Finance Director; Nancy Gerren, Mayor•s Secy. who recorded the Minutes in absence of City Clerk Avants and representatives from five lending institutions in the city. Mayor Reid opened the meeting at 12:15 p.m. Everyone introduced themselves at this time who were representing financial institutions. The floor was turned over to Mr. Gene Wilbourn of Stephens Investment, Inc., Little Rock, Arkansas after the mayor explained the purpose of the meeting was to have said firm•s version and explanation of available home mortgage tax free revenue bonds available to municipalities within the state of Arkansas. Mr. Wilbourn reported the law as set down by state legislative action concerning aforementioned type of bonding. In his presentation, Mr. Wilbourn brought out his firm was underwriting this same type of bonding in Jefferson County, Arkan- sas and procedures were coming along very well insofar as setting up a Facili- ties Board. He further explained the ratio of loans that would need to be con- sumated in order to obtain the desirable Double A rating. (100 loans=A rating; 300 loans=Double AA Rating, the latter allowing a lesser rate of interest for the borrower.) Also, he stated, 15% of the bond issue would need to be placed in a reserve or non-asset bond account. Mr. Hershel Friday of Friday, Eldredge & Clark, Attys. at Law, presented pros and cons of subject bonding. He conducted a question and answer session. Mayor Reid summed the meeting up by stating (1) Facility Board needed to be established through ordinance form which was on the city council agenda for consideration on October 19, 1978 and (2) determination will have to be made on a firm to underwrite bonds if they are issued. After no further questions were presented, the meeting adjourned at 1:35 P.M. Respectfully submitted, tl~[1L~c ~ CITY OF JACKSONVILLE (for) t~rs. Flay Avants, City Clerk. CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA --REGULAR CITY COUCIL MEETING OCTOBER 19, 1978 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: (FINANCE DEPT) 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMEN: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & RECREATION DEPT: 12. SANITATION DEPARTMENT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: Regular City Council Meeting -October 5, 1978 Regulal City Council Meeting -October 10, 1978 Regular City Council Meeting -Sept. 21, 1978 a. Fund Balance Report (Eugene Kelley) a. Ord. #512; Furlow Wtr. Users Assn. (Mayor Reid) a. Ord. #513; Fire Hydrant Placement (Ald. Swaim) a. Ord. #514; Inclusion of a portion of Maryland Avenue into City•s Master Street Plan b. Ord. #515; Rezoning of a portion (9.9 acres) of Bellvue Subdivision; From R-1 to R-1A a. Ord. #516; Establishment of a Facilities Board Tax-free bond proposal (Ron Mills & Mayor Reid) b. c. d. Ord. #517; Establishment of a Dept. of Community Development for Jacksonville (Mike Hagge) Discussion: Construction proposal/placing Jckvl Chamber of Commerce building on Police & Cts. building property (Mayor Reid) Update of 1979 Budget (Eugene Kelley & Mayor Reid)' a. Open house at fire stations: Main & Two Subs: Sunday, November 5, 1978 from 2:00 to 4:00 PM. RmULAR CITY COUNCIL MEETING OCTOBER 19, 1978 -MUNICIPAL BLDG. 7:00 P.M. -9:15 P.M. The City Council of the City of Jacksonville, Arkansas met (after a regularly scheduled monthly Drainage Committee meeting) in regular session, Thursday, October 19 1 1978 at 7:00 P.M. The meeting was called to order by Mayor Reid who also gave the invocation, followed by the recitation of the "Pledge of Allegiance" by standing audience. On ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Alde~ man Brickell was marked absent on ROLL CALL. Present: 5. Absent: 1. (Alderman Brickell arrived late) others present were: Mayor Reid; City Clerk Avants; City Atty. Mills and several department heads. PRESENTATION OF TH E MINUT ES : Mayor Re id presented the Minutes of the Regular City Council Meeting of October 5, 1978 and Special City Council Meeting of October 10, 1978 for study and later approval. APPROVAL AND OR CO RRE CTION OF MINUTES: Approval and or Correction of Mi nut es of the Regular City Council Meeting of September 21, 1978 were the next order of business. Alde~ man Swaim moved, seconded by Alderman Elkins to approve the Minutes as published. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. Ald. Brickell arrived at this time. CONSENT AGENDA: Alderman Abdin moved, seconded by Alderman Wilson to accept and file the Fund Balance Report submitted by Finance Director, Eugene Kelley. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. WAT ER DEPARTMENT: ORDINANCE NilliBER 512: AN ORDINANCE ESTABLISHING WATER RATES FOR FUR- LOW WAT ER USERS AS SOCIATION, AMENDING SECTION 13.16.010 OF THE JACKSONVILLE MUNICIPAL CODE AND ORDINANCES 378, 350 AND 268, DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. Alderman Abdin moved, seconded by Alderman Wilson that Ordinance be placed on FIRST READING. ROIJ.. CAIJ.. and the following vot ed a y e, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Mo tion received 6 affirmative votes and 0 negative votes. MOTI ON CA RRI ED. Ordinance read for FIRST TIME by City Atty. Mills. (At this time, upon reading said ordinance, City Atty. Mills read into official record an initial connection fee of $20,000.00 that has been agreed to between Water Commission and Water Users Assn. and this said amount to be amended into said ordinance) Alderman Swaim moved, seconded by Alderman Elkins that Ordinance be accept:ed on FIRST READING. ROLL CALL and t he following voted ay e, Aldermen: Lawson, Elkins, Swaim, Wilson, Bri ck e ll and Abdin. Motion received 6 affirmative votes and 0 negative v otes. MOTION CA RRI ED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Elkins moved, seconded by Alderman Wilson to suspend the 'I ' ' I REGULAR COUNCIL MEEI'ING OCTOBER 19, 1978 -PAGE TWO rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. City Atty. Mills read the Ordinance for the SECOND TIME. Alderman Elkins moved, seconded by Alderman Abdin to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARR1ED. City Atty. Mills read the Ordinance for THIRD AND FINAL TIME. Alderman Wilson moved, seconded by Alderman Abdin that the Ordinance BE APPROVED AND ADOPTED. ROil.. CALL and the following voted aye, Al- dermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. (At this time, City Atty. Mills reported the contract between both parties concerned is tied into the municipal water rate system - - if the city has to raise the water rates, then the Water Users Assn. will follow suit) Alderman Wilson moved, seconded by Alderman Swaim that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. OIIDINANCE AND EMERGENCY CLAUSE APPROVED AND AOOPTED AND NUMBERED 5 1 2 THIS 19TH DAY OF OCTOBER, 1978. SEWER DEPARTMENT: FIRE DEPARTMENT: ORDINANCE NO. 513 : AN ORDINANCE GIVING AUTHORITY FOR THE LOCATION Allro PLACEMENT OF FIRE HYDRANTS IN THE CITY OF JACKSONVILLE TO THE FIRE DEPARTMENT AND ENGINEERING DEPARTMENT OF THE CITY OF JACKSON- VILLE; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. Alderman Swaim moved, seconded by Alderman Elkins that Ordinance be placed on FIRST READING. Discussion then followed concerning present and past roles of the Water and Planning Commissions, Fire Department and Engineering DepartmEmt and their combined efforts in the placement of fire hydrants and providing fire pretection in the city. At this time, Alderman Wilson moved, seconded by Alderman Abdin to table the Ordinance indefinitely with suggestion that Water and Planning Commissions and Fire Chief get together and set guide- lines for placement of hydrants in the city. ROLL CALL ON MOTION TO TABLE: The following voted aye, Aldermen: Wilson and Abdin. Alder- men: Lawson, Elkins and Swaim voted nay. Alderman Brickell abstained from voting. Motion received 2 affirmative votes, 3 negative votes and 1 abstention. MOTION TO TABLE ORDINANCE FAILED. Upon request of Ald. Swaim, City Eng. Owens then updated the council membership on background involving how and why said Ordinance was formulated. lit this time, ROLL CALL was then taken on placing the Ordinance on FIRST READING, as follows: The following voted aye, Aldermen: Elkins, Swaim and Brickell. Aldermen: Lawson, Wilson and Abdin voted nay. Motion received 3 affirmative votes and 3 negative votes. A tie vote was declared by Mayor Reid. Mayor Reid voted aye. MOTION CARRIED. Ordinance read for the first time by Alderman Swaim. REGULAR CITY COUNCIL MEETING OCTOBER 19, 1978 -PAGE THREE (Ordinance was amended while being read by Alderman Swaim in that Section I shall state the words "less than" be deleted throughout said Section, and the words "more than" be placed, therein) Alderman Swaim moved, seconded by Alderman Brickell that the Ordinance be accepted on FIRST READING, at which time, Alderman Elkins moved to amend said motion by changing heading of Ordinance to be effected by City Atty. Said change would leave out Engineering and Fire De- partments (AN ORDINANCE GIVING AUTHORITY FOR THE LOCATION AND PLACE- MENT OF FIRE HYDRANTS IN THE CITY OF JACKSONVILLE; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES) Amendment died for lack of second. At this time, Alderman Abdin moved, seconded by Alderman Wilson to table the Ordinance with instructions to Fire Chief, Planning and Water Commissions and City Engineering Department to work out procedures to designate placement of fire hydrants. ROLL CALL TO TABLE ORDINANCE AS FOLLOWS: Aldermen: . Lawson, Wilson and Abdin voted aye. Aldermen: Elkins and Swaim voted nay. Alderman Brickell abstained from voting. Motion received 3 affirmative votes, 2 negative votes and 1 abstention. MOTION TO TABLE CARRIED. (Alderman Wilson requested to have aforementioned departm en ts' rec- ommendations and specifications before next regular council meeting) POLICE DEPARTMENT: STREET DEPARTMENT: (DEVIATION FROM AGENDA) In a deviation from Agenda, Alderman Wilson . requested the City Eng- ineer and Street Dept. Superintendent to investigate the matter of low shoulders on Highway 161 throughout the city since new pave- ment has been laid by State Highway Dept. He brought out there ie as much as : '6,11 to 8" of dangerous drop-off. Mayor Reid stated the Highway Dept. reported to the city they would pull said shoulders. Alderman Wilson stated McArthur Drive had some problems, along with No. James Street; both needing repair. Also, he stated holes needed to be filled in at the vicinity of Cypress Circle area. Alderman Brickell reported it was his feelings something should be done with traffic congestion problem at·>Mai n and James Street intersection in- sofar as pedestrians are ~oncerned. He said help ~s needed especially before and after school hours. Mayor Reid said aforementioned matters would be checked cut and alleviated, if at all feasible. PARKS AND RECREATION DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMI SSION : ORDINANCE NO. 514 : AN ORDINANCE AMENDING ORD. 142 OF 1963 "MASTER STREET PIAN OF JACKSONVILLE PLANNING AREA" INCLUDING A PORTION OF MARYLAND A VENUE; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. Alderman Abdin moved, seconded by Alderman Elkins, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Alderman Wilson. (it was brought out by City Eng. Owens the county has right-of-way and will build said street) REJJ.ULAR CITY OOUNCIL MEETING OCTOBER 19, 197g -PAGE FOUR Alderman Abdin-moved, seconded by Alderman Elkins that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Abdin moved, seconded by Alderman Elkins to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 neg- ative votes. MOTION CARRIED. Alderman Wilson read the Ordinance for SECOND TIME. Alderman Abdin moved, seconded by Aldr~ Wilson to-further suspend the rules and place Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wil- son, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CAR~ED. Alderman Wilson read the Ordinance for the THIRD AND FINAL TIME. Alderman Elkins moved, seconded by Alderman Abdin that the Ordinance be APPROVED AND ADOPTED. BOIJ, CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Elkins moved, seconded by Alderman Abdin that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the foll6wing voted aye, Ald ermen: Lawson, Ellcins, Swaim, Wilson, Brickell and Abdin. Notion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 5 1 4- !J.'HIS 19TH DAY OF OCTOBER, 197S. ORDINANCE NO. 515: AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIE~ l.N THE CITY OF JACKSONVILLE, ARKANSA Sl AMENDING ORDINANCE NOS. 213 AND 23g OF THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. (9.9 Acres/Bellvue Subdivision: R-1 to R-lA) Alderman Abdin moved, seconded by Alderman Elkins that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Al- dermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin •. Motion r e ceived 6 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by City Atty. Mills. Alderman Abdin moved, seconded by Alderman Wilson that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Swaim, Wilson and Abdin. Aldermen: Lawson, Elkins and BriGkell voted nay. Motion received 3 affirmative votes and 3 negative votes. Tie vote was declared. Mayor Reid voted aye. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Wilson moved, seconded by Alderman Abdin to suspend the rules and place the Ordinance on SECOND READING. (the inadequacy of Northeastern Street leading into Bellvue 3ubdivi~ion wao die- cussed at thi s time) ROLL CALL on aforementioned Motion: The following voted aye, Aldermen: lawson, Elkins, Swaim and Wilson. Aldermen: Brickell and Abdin voted nay. Motion received 4 affirmative votes and 2 n egative votes. MOTION CARRIED. City Atty. Mills read Ordinance for SECOND TIME. RIDULAR CITY COUNCIL MEETING OCTOBER 19, 1978 -PAGE FIVE Alderman Wilson moved, seconded by Alderman Abdin to further suspend the rules and place the Ordinance on THIRD AND FINAL READING, with a recommendation that-the Planning Commission scrutinize the accepta- bility of Northeastern Street access into Bellvue Subdivision. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, B~ickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION, AS AFOREMENTIONED, CARRIED. Alderman Abdin moved, seconded by Alderman Wilson that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Al- dermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Swaim that the EMERGENcY CLAUSE BE APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Elkins, Swaim, Brickell and Abdin. Aldermen: Lawson and Wilson voted nay. Motion received 4 affirmative votes and 2 negative votes. MOTION CARRIED. At this time, T. R. Bond, Bond Engineers, Inc., ~ssurred council that the developer of .·subdivi:si6n -will be informed of Northeastern • -. l -..-' St. condition and the Planning Commission will also be notified by Planning Comm. Secretary. This will come up for discussion when Final Plat is submitted to the Planning Commission. Mr. Bond ex- plained that the 9.9 acres rezoned at this meeting by ordinance contains lots that face off of Northeastern; thus, by ordinance presently in effect on subdivisions, the developer does not have to be responsible for curb and guttering a street that lots do not face on: .to. But, nevertheless, the developer will be in- formed of the council's concern on access into subdivision as a whole. ORDINANCE AND EMERGENcY CLAUSE APPROVED .. 1AND ADOPTED AND NUMBERED 5 l 5 THIS 19TH DAY OF OCTOBER, 1978. GENERAL: ORDINANCE NO. 516: AN ORDINANCE CREA~rNG THE CITY OF JACKSONVILLE RESIDENTIAL HOUSING FACILITIES BOARD PURSUANT TO THE PROVISIONS OF ACT NO. 142 OF THE ACTS OF ARKANSAS OF 1975; PROVIDING FOR THE APPOINTMENT OF THE INITIAL MEMBERS THEREOF; PRESCRIBING OTHER MATTERS RELEATING THERETOj AND DECLARING AN EMERGENCY. Alderman Swaim moved, seconded by Alderman Abdin that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. City Atty. Mills read the Ordinance for FIRST TIME. Alderman Wilson moved, seconded by Alderman Swaim that the Ordinance be accepted on FIRST READING, with an amendment to cover ONLY the financing of residential housing facilities within the city limits of Jacksonville, thereby excluding outside the city limits. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Brickell and Abdin. Alderman Wilson voted nay. Motion received 5 affirmative votes and l negative vote. MOTION, AS AMENDED, CARRIED. Alderman Elkins moved, seconded by Alderman Swaim to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following REGULAR CITY OOUNCIL MEEI'ING OCTOBER 19, 197S -PAGE SIX voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. City Atty. Mills read Ordinance for the SECOND TIME. Alderman Wilson moved, seconded by Alderman Swaim to further sus- pend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. City Atty. Mills read Ordinance for THIRD AND FINAL TIME. Alderman Wilson moved, seconded by Alderman Lawson that the Ord- inance be APPROVED AND ADOPTED, AS AMENDED. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Swaim moved, seconded by Alderman Abdin~hat the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE AND EMERGENcY CLAUSE APPROVED AND ADOPTED AND NUMBERED 5 1 6 THIS 19TH DAY OF OCTOBER , 1978 . ·Mayor Reid announced,. at this time, he would like to have the alder- ·mens' recommendations for individuals ( 5·) to serve on ·Public Facilities Board. A -meeting tG discuss aforementi"oned appointmeJl,ts to said. board was agreed to on Tuesday, October 24, 197S, 12:00 Noon at the Ramada Inn, Jacksonville, Arkansas. DEVIATION FROM AGENDA -At this time, it was general consensus, at r equest of City At ty . Mi lls, to deviate from regular agenda to dis- cuss proposed construction of a Jacksonville Chamber of Commerce building on Police & Courts' building site. After discussion of aforementioned proposal, Alderman Brickell moved, seconded by Alder- man Elkins that a lease agreement be drawn up by the City Attorney for a Chamber of Commerce building to be located on Police & Courts' property and to be brought back to next regular meeting. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE NO. 517: AN ORDINANCE ESTABUSHING A DEPARTMENT OF COMMUNITY. DEVELOPMENT FO R THE CITY OF JACKSONVILLE, ARKANSAS, CREATING THE POSITION OF DIRECTOR OF COMMUNITY DEVELOPMENT, AND PROVIDING FOR THE DUTIES AND POWERS OF SAID DIRECTOR OF COMMUNITY DEVELOPMENT. Alderman Brickell moved, seconded by Alderman Lawson that Ordinance be placed on FIRST READING. ROLL CALL and the follOW!ing voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Mo- tion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. Allltmuan Lawson read Ordinance for FIRST TIME. Alderman Lawson moved, seconded by Alderman Swaim that the Ordinance be accepted on FIRST READ~NG. ROLL i, CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion REGULAR CITY OOUNCIL MEETING OCTOBER 19, 197S -PAGE SEVEN received 6 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Wilson moved, seconded by Alderman Abdin to suspend the rules and place the Ordinance on SEOOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Lawson read Ordinance for SECOND TIME. Alderman Abdin moved, seconded by Alderman Swaim to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. . Motion received 6 aff~pmati ve votes and 0 negative votes. MOTION aMRRIED. Alderman Lawson read Ordinance for THIRD AND FINAL TIME. Alderman Abdin moved, seconded by Alderman Elkins that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Al- dermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Swaim moved, seconded by Alderman Abdin that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED • .QRDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND Nut-1BERED 5 1 7 THIS 19TH DAY OF OCTOBER, 1978. Concerning an update report of upcoming 1979 Budget, Finance Director Kelley stated that the city has $57,000.00 more in anticipated ex- penditures than in expected revenues for the coming year. He accounted the exceeding amount of expenditures due to less revenue s of $22,000 from Old Bond Issue, $13,500 from LEAA (Salaries) $29,000 from CETA, $2,500 interest, $10,000 from antirecessionary and $26,000 from Water and Sewer Dept. toward reimbursal of City Engineer and Purchas- ing Agent salaries. Mayor Reid then stated his recomm endation for salary increase was 6% with 3% additional at discretion of department head. Also, he said two public hearings will need to be conducted on expending revenue sharing monies. Mr. Kelley felt it might be necessary to cut a few positions in order to meet 1979 budget proposal. APPOINTMENTS: ·.ANNOUNCEMENTS: Mayor Reid stated an open house will,be conducted at the fire stations located on Redmond Rd. and two sub-stations in north and south Jackson- ville, Sunday, Nov. 5, 197S, from 2:00 p.m. to 4:00 p.m. Mayor Reid stated he would be in the hospital for minor surgery during the next week. Also, his new secretary, Mrs. Bertha Tipton, would be taking Nancy Gerren's place starting Monday, October 23, 197S, as Ms. Gerren is running for public office and is resigning her position. The aldermen requested at' this time the mayor's secy. remind them all of Tuesday's meeting the following week concerning selection of Public Facilities Board membership. ADJOURNMENT: RIDULAR CITY COUNCIL MEETING OCTOBER 19, 1978 -PAGE EIGHT Alderman Swaim moved, seconded by Alderman Wilson to adjourn until next regular council meeting. Approved by voice vote. MOTION CARRIED. Respectfully submitted, JACKSONVILLE CITY COUNCIL INFORMAL t·1EETING -OCTOBER 24, 1978 RAMADA INN-12:00 NOON-1:05 P.M. The Jacksonville City Council met in informal session Tuesday, October 24, 1978, 12:00 Noon at the Ramada Inn, Jacksonville, Arkansas for the purpose of selecting a Residential Housing Facilities Board to determine if there is a need for home loans under a tax-free revenue bond avail- able at this time to all municipalities in the state of Arkansas. Also, if there is a need shown, the board will set limitations on income for eligible borrowers. The following were in attendance: Mayor Reid; Nancy Gerren recorded the Minutes in absence of City Clerk Avants; Aldermen: Wilson, Swaim, Lawson, Elkins, Abdin and Brickell. Mayor Reid opened the meeting by presenting a written list containing people he was recommending to be considered in filling positions on aforementioned board to be comprised of five (5) members. After discussion and input from the aldermen on their choices of qual- ified individuals, the following citizens were agreed on with general consensus of the body: Mr. Jerry Crowley; Mr. Gaylon Boshers; Mr. Ron Mills; Mr. Tommy Bond and Mr. Doug Wilkinson. The council next took up the topic of an investment firm that would be considered for underwriting aforementioned bond issue. After dis- cussion concering Jon Brittenum & Associates and Stephens, Inc. and their individual qualifications, the general consensus was this item of business would be placed on next regular city council agenda sched- uled for November 2, 1978 for official action. After no further business and with unanimous consent of the council, the meeting adjourned. Respectfully submitted, t.a::S?.~ .. ~ CITY OF JACKSONVILLE (for) Mrs. Flay Avants, City Clerk ARKANSAS CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA --REGULAR CITY COUNCIL MEETING NOVEMBER 2, 1978 1. OPENING PRAYER: 2. ROLL CALL : 3. PRESENTATION OF MINUTES: Informal Session-Oct. 17, 1978 Regular Coucnil Meeting -Octo. 19, 1978 Informal Session -Oct. 24, 1978 4. APPROVAL AND/OR CORRECTION OF MINUTES: Regular Council Meeting -Oct. 5, 1978 Regular Council Meeting -Oct. 10, 1978 5. CONSENT AGENDA: (POLICE DEPT) 6. WATER DEPARTMENT: 7. SEWER DEPARTMEN: 8. FIRE DEPARTt~ENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: a. Monthly Report (Chief Robinson) b. Street light request/between 109 and 111 Shawnee Street (Bill Owens) a. Discussion: $1,000 tie-on fee request/Shady Lane Pump Station ( r.1ayor Rei d) a. Ord. #513A; Placement of fire hydrants in the City of Jacksonville (Alderman Swaim) a. Request to accept low bid/equipment {Chief Robinson) a. Discussion: Hospital Drive right-of-way status report {Mayor Rei d) 11. PARKS & RECREATION DEPARTMEN: 12. SANITATION DEPARTMENT: 13. PLANNING COMMISSION: 14. GENERAL: a. Res. #228-78; Acceptance of Underwriter for Mortgage Revenue Bond {Mayor Reid) b. Presentation: Lease Agreement between the City and Jckvl. Chamber of Comm. (City Atty Mills) c. Discussion: 1977 Audit Report (Mayor Reid) d. Update: Construction of city buildings (Mayor Reid) e. Discussion: Dupree Property (Mobil Oil Station) (Mayor Rei d) f. Ord. #518; Rezoning Residential Public Housing Facility Board. 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: 'I a. City Ha 11 Closed/Ho 1 i day /Veteran's Day Observance: Holiday will be observed on Friday, November 10, 1978 to follow suit with the State. b. Reminder: Planning Commission regular meeting for November has been rescheduled to 11-14-1978 due to election. REGULAR CITY COUNCIL MEETING NOVEMBER 2, 1978 -MUNICIPAL BUILDING 7:00 P.M. -8:45 P.M. The City Council of the City of Jacksonville, Arkansas met in regular session, Thursday, November 2, 1978 at 7:00 P.M. The meeting was called to order by Mayor Reid. Alderman Swaim gave the invocation, followed by Mayor Reid and the standing audience reciting the 11 Pledge of Allegiance.~~ On ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Alderman Brickell was absent. Present: 5. Absent: 1. Others present were: Mayor Reid; City Clerk Avants; City Attorney Mills and several depart- ment heads. PRESENTATION OF THE MINUTES: May or Rei d pr ese nte d the Minutes of the Informal Council Session of Oct- ober 17, 1978, Regular Council Meeting of October 19, 1978 and of the Informal Council Session of October 24, 1978 for study and later approval. APPROVAL AND/OR CORRECTION OF MINUTES: Approval and/or Corr ect ion of Minut es of the Regular Council Meeting of October 5, 1978 and of Special Council Meeting of October 10, 1978 were the next order of business. Alderman Abdin moved, seconded by Alder- man Elkins that the Minutes be approved as printed. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. CONSENT AGENDA: Alderman Swaim moved, seconded by Alderman Wilson to approve the Consent Agenda consisting of the September monthly report submitted by Chief Robinson, reflecting 579 cases brought before the Municipal Court with $17,815.50 in fines, forfeitures and miscellaneous payments collected. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. Ald~ Elkins remarked the ambulance fee collection during the past month was substantial and showed much improvement. Alderman Swaim moved, seconded by Alderman Wilson to approve a street light request submitted by Bill Owens at 109-111 Shawnee Street and to accept billing for same. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Elkins questioned when a street light would be installed on Quince Hill Road that had been previously approved for installation by the council. Mr. Owens, City Engineer, stated he would look into the matter and have it resolved. WATER DEPARTMENT: SEWER DEPARTMENT: Mayor Reid i ht roduced the next item of business concerning a request from Mr. Harold Carlisle, developer, who built Shady Lane Pump Station. Mayor Reid reported Mr. Carlisle was requesting the city council to reconsider an earlier ruling by said body which denied him payment of $1,000.00 fee he was charging that would help to partially reimburse REGULAR CITY COUNCIL MEETING NOVEMBER 2, 1978 -PAGE TWO him for original construction of said station. Mayor Reid stated another developer, W. W. Nixon, was in the process of developing West Indus- trial Subdivision, which ties into pump station. Mr. Carlisle was recognized and presented his views on said request along with financial cost statement. Inquiry was made at this time as to the Sewer Commission•s ruling, if any, on the request for payment. Mayor Reid informed the council the Sewer Commission had heard Mr. Carlisle•s request recently and they reached a general consensus that this tie-on fee dispute needed to be resolved between the two individual ~ developers, as the membership felt they did not want to become involved in or act on request. After much discussion and with emphasis on the fact the pump station legally belongs to the city as it has been maintained by the city for the past five years, and a precedent would possibly be set if pay- ment was authorized for reimbursement, Alderman Lawson moved, seconded by Alderman Swaim to deny tie-on fee request. Approved by voice vote. MOTION CARRIED. FIRE DEPARTMENT: ORDI NANCE NUM BE R 513-A. AN ORDINANCE GIVING AUTHORITY FOR THE LOCATION AND PLACEMENT OF FIRE HYDRANTS IN THE CITY OF JACKSONVILLE TO THE FIRE DEPARTMENT IN CONJUNCTION WITH A QUALIFIED ENGINEER AND THE WATER DE- PARTMENT; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. Alderman Swaim moved, seconded by Alderman Elkins that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Al- dermen: Lawson, Elkins, Swaim and Abdin. Alderman Wilson voted nay. Motion received 4 affirmative votes and 1 negative vote. MOTION CARRIED. Ordinance read for first time by Alderman Swaim. Alderman Swaim moved, seconded by Alderman Elkins that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins and Swaim. Aldermen: Wilson and Abdin voted nay. Motion received 3 affirmative votes and 2 negative votes. MOTION FAILED. POLICE DEPARTMENT: Mayor Re id in t r odu ced a bid tabulation report prepared by Purchasing Dept. and Police Chief Robinson for the following equipment covered by a Selective Enforcement Grant funded through the Department of Transportation, Office of the Coordinator of Public Safety: ITEM: VENDOR: 2 Ea ch 1979 Poli ce Cars ~J ~ac~k~s~o~n -vl~.l~l-e~Do-d~g-e----- Gwatney Chevrolet Aclin Ford Company 2 Each Mobile Radios & Motorola, Inc. 2 Each Hand Held Radios General Electric 2 Each Hand Held Radar Decatur Electronics Guns M.P.H. Industries *LOW BID AMOUNT: ($) 12 ,78 2.86 * No bid received No bid received 3,648.26 * 4,237.45 2 ,390 .00 * 1 ,339.00 (Does not meet specifications) I 1 REGULAR CITY COUNCIL MEETING NOVEMBER 2, 1978 -PAGE THREE POLICE DEPARTMENT: (Continued) NON-BID ITEMS: QUOTES/ON EQUIPMENT ITEM: VENDOR: AMOUNT: ($) 2 Eac h Federa l Lights Farrior 1 s, I nc. 273.5 0 Harris Enterprises 275.25 2 Each Sirens Farrior's, Inc. 300.00 Harris Enterprises 320.00 2 Each Protector Screens Farrior's, Inc. 220.00 Harris Enterprises 225.00 2 Each Scanners B & J Electronics 260.00 Farrior's, Inc. No bid received It was explained by Chief Robinson the city's share has been refigured for above referenced equipment to be $5,505.26, ver s us an earlier reported share of $6,400.00. Alderman Lawson moved, second ed by Alde r man Elkins to accept low bids on aforementioned equipmen t as so indicated and encumber city's $5,505.26 to be paid for out of contingency fund. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wil s on and Abdin. Mo- tion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. STREET DEPARTMENT: Mayor Reid updated the council on the status of right-of-way procurement for Hospital Drive which lies north/south from W. Main St. to School Drive. He stated the city has permission from school district and General Properties to turn over said right-of-way, but documents have not been prepared with legal descriptions necessary for recording same at the Pulaski County Court House. The council requested said right-of-way for Hospital Drive be prepared and recorded at the court house and an ordinance prepared covering acceptance of said right-of-way to be acted on at the next regular meeting scheduled for November 16, 1978. The council requested status of "Cypress Circle" asphalt project in front of Funeral HOlme and Old Southwest Life Ins. building. Mayor Reid and City Eng. Owens reported all available asphalt in the area was being utilized at the airbase, but contact will be made on a daily basis to the asphalt company presently under contract to the city in this regard. It was brought out in discussion that the asphalt company under present contract does not have a Performance Bond with the city as it was not deemed nec- essary at the time when bids were let because total amount of asphalt required for all the projects projected in 1978 could not be adequately forecast. PARKS & RECREATION DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: GENERAL: RES OLUT I ON NO. 228-78: JACKSONVILLE CITY COUNCIL SELECTS AN UNDERWRITER FOR REVENUE BONDS ISSUED BY THE RESIDENTIAL HOUSING FACILITIES BOARD. GENERAL: (Continued) REGULAR CITY COUNCIL MEETING NOVEMBER 2, 1978 -PAGE FOUR Alderman Abdin moved, seconded by Alderman Wilson to read Resolution No. 228-78. At this time, Alderman Elkins moved, seconded by Alderman Lawson . to amend aforementioned motion to. state the underwriter shall be Jon Brittenum & Associates. Discussion then followed concerning the qualifications for Brittenum and Stephens investment firms. It was brought out that Stephens Investment, Inc. will be charging $25.00 per thousand, while Brittenum•s fee will be $27.50 per thou- sand, resulting in . $80,000 to $90,000 difference. City Attorney Mills, a member of the Public Housing Facilities Board, then recommended the city council choose Stephens, Inc. as underwriter for bonds. He said the Facilities Board had deliberated a long time and conducted inter- views with both aforementioned firms and their recommendation would be Stephens . Upon learning of these developments, Alderman Elkins moved, seconded by Alderman Lawson that aforementioned amendment to motion be withdrawn. At this time, ROLL CALL was taken on original motion to read Resolution No. 228-78 and the following voted aye, Aldermen: Elkins, Swaim, Wilson and Abdin. Alderman Lawson voted nay. Motion received 4 affirmative votes and l negative vote. MOTION CARRIED. The Resolution was read in its entirety by City Attorney Mills. Alderman Wilson moved, seconded by Alderman Abdin to accept and adopt Resolution No. 228-78 naming Stephens, Inc. as underwriter for afore- mentioned bonds. ROLL CALL and the following voted aye, Aldermen: Elkins, Swaim, Wilson and Abdin. Alderman Lawson voted nay. Motion re- ceived 4 affirmative votes and negative vote. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 2 2 8 - 7 8 THIS 2ND DAY OF NOVtMBE R, 1978 . City Atty. Mills reported he did not have lease agreement prepared be- tween the city and Jacksonville Chamber of Commerce covering proposed chamber building to be constructed on Police & Courts grounds on West Main Street. He stated he would place it back .on the agenda when paper- work was prepared for presentation along with architectural plans for new construction proposal. Mayor Reid referred to a letter from the Legislative Auditing Committee dated October 16, 1978, copy of which was forwarded with Agenda packet. Said letter furnished a summary regarding audit findings and recommenda- tions that were reflected in 1977 audit report of the city. City Finance Director Kelley addressed the second of two items to be taken under con- sideration at this time which concerned detailed ledger of fixed assets not being maintained by the city. Mr. ·Kelley assurred the council he was feeding the information required on all fixed assets into the city•s new computer as fast as it could be gathered and processed. He said there were two or three thousand more items yet to be identified, tagged and entered into fixed asset program. He outlined the inventory process presenLly l.Jeiny undertaken by the city and the tagging of all items to be entered into said programming. He also stated the insurance company would receive a copy of print out along with each city department head to verify and substantiate fixed asset report, and in his estimation, the REGULAR CITY COUNCIL MEETING NOVEMBER 2, 1978 -PAGE FIVE city is now in compliance with implementation of audit recommendations. Addressing the first item in said report concerning city's noncompliance with Act 332 in regard to control of uniform traffic tickets, Chief Rob- inson stated he is making all necessary changes within the department to comply with said Act's regulations and the city is now in compliance. Alderman Abdin moved, seconded by Alderman Wilson to approve afore- mentioned progress report, as outlined, in its entirety by City Finance Director Kelley and Chief Tommy Robinson of the Police Department. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wil- son and Abdin. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. Mayor Reid stated his office would forward a letter to Legislative Auditing Committee reporting compliance with auditors' rec- ommendations to be substantiated with copy of council Minutes. Chief Robinson presented an update on construction project presently under- way for the Police & Courts building. He stated the new portion of the building will be completed by November 15th and the remodeling of old part of the building completed by January l, 1979. He requested a change- order be effected at an early date if the city council so desired to have a special table built to accomodate 10 council members in the new courts 1 building, as present plans are not so constructed to allow for said amount of people. Mayor Reid said the council meetings might have to be moved to Monday nights. Alderman Wilson recommended Judge Batton change his Thursday night proceedings to accomodate the council meeting on said night. After discussion, the council instructed the mayor to work with Judge Batton and report back his findings on the possible changing of present court proceedings on Thursday evenings to another night, thus allowing the council to meet as presently scheduled. Also, the mayor stated he would work with Judge Batton on how a table could be constructed to accomodate the new council membership. Fire Chief Schmitt presented an update on construction of main fire sta- tion on Redmond Road and two sub-stations located in North and South Ja cksonville. He stated ry e grass has been planted at main station wi th curb and guttering ha ving been installed, also. Both sub-stations wer e having asphal t la id and the Beautification Dept. r ecently set out almost all shrubbery wtih t he remainder to be planted s hortly. He announced Open Hou se would be held at said new station s on Sunday, November 5, 1978 from 2:00 p.m. to 4:00 p.m. with eve ryone invited to attend and partake of refreshments to be served at the central, main station. Chief Schmitt also reported that 22 firemen had recently completed EMT Course which lasted 6 weeks and all had graduated; their next step will be to spend time with hospital forces gathering experience in order to finish practical training. Mayor Reid then brought to the council a pr opo sa l conc erning prop e r t y owned by the Dupree family located on t he corn er of First and Main Sts., consisting of a Mobil Oil Service Sta t ion , plu s a dj acent prop e r t y. He said the Dupree family was wanting to sell sa i d pr oper t y and t he a s k- ing price was what it was appraised at rec ent ly - $65 000 .00 . REGULAR CITY COUNCIL MEETING NOVEMBER 2, 1978 -PAGE SIX The council requested appraisal packet outlining square footage in- volved in total building complex be brought back to next meeting for discusssion. NON-AGENDA ITEMS: GENERAL AND ANNOUNCEMENTS Mayor Reid stated he would have balanced budget packet ready for dis- tribution on November 3, 1978 for the year 1979. Mayor Reid reported he would have said budgets delivered to all new aldermen, also. The council set Wednesday afternoon, 12:00 Noon, November 8, 1978 at the Holiday Inn for their next informal session to discuss said budget proposal. Alderman Swaim announced this meeting would be the City Engineer•s last council meeting as he was resigning his position with the city. He expressed his appreciation to Mr. Owens for a job well done and the audience applauded at Alderman Swaim•s complimentary remarks . Alderman Wilson requested an ordinance be prepared to include a franchise fee for commercial haulers inside the city of Jacksonville .for garbage pickup. At this time, Alderman Wilson requested Ord. No. 518 be introduced. However, Alderman Abdin asked about a structure under construction at the end of Jeff Davis Drive. Mr. Owens explained said structure was not in violation of city code because modular homes are not listed in city code. During discussion, it was brought out another building permit, legally, could be refused to owner of property in que stion, after a period of six months. Said modular home constituted an eyesore in the estimation of the majority of council. It was sug gested that a stipulation be placed on next building permit issued addr e ssin~ a completion date be adhered to. At this time, Alderman Wilson•s request was addressed by Mayor Reid in regard to aforementioned Ord. 518. As this was a non-agenda item, Alderman Wilson moved, seconded by Alderman Lawson that the rules be suspended and ordinance be considered to be placed on the table. Approved by voice vote. MOTION CARRIED. ORDINANCE NO. 518: AN ORDINANCE AMENDING SECTION 4 OF ORDINANCE NO. 516 OF 1978 · DEC ARING AN EMERGENCY AND FOR OTHER PURPOSES: (REGARDING RESIDENT- IAL HOUSING FACILITIES BOARD AND POWERS ENDOWED, THEREIN.) Alderman Wilson moved, seconded by Alderman Lawson that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by City Atty. Mills at which time he deleted the words 11 0r near .. the city, there- by allowing residential housing facilities loans to be within the city only at this time. Alderman Wilson moved, seconded by Alderman Swaim that the Ordinance be accepted on FIRST READING. ROLL CALL arH.l Lhe rollowing voted aye, Alder- men: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirm- ative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. REGULAR CITY COUNCIL MEETING NOVEMBER 2, 1978 -PAGE SEVEN Alderman Swaim moved, seconded by Alderman Wilson to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion . received 5 affirmative votes and 0 negative votes. MOTION CARRIED. C1ty. Atty. Mills read the Ordinance for SECOND TIME. Alderman Abdin moved, seconded by Alderman Elkins to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. City Atty. Mills read the Ordinance for THIRD AND FINAL TIME. Alderman Swaim moved, seconded by Alderman Wilson that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Alder- men: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Lawson moved, seconded by Alderman Wilson that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson ~ Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 5 1 8 THIS 2ND DAY OF NOVEMBER, 1978. ANNOUNCEMENTS: City Hall will be closed Friday, Nov. 10, 1978 to observe Veteran's Day Holiday to follow suit with the state. Reminder: Planning Comm. regular meeting for November has been re- scheduled to 11-14-78 due to election. ADUOURNMENT: Alderman Swaim moved, seconded by Alderman Elkins to adjourn until next Wednesday afternoon for budget session. Motion approved by voice vote. MOTION CARRIED. submitted, JACKSONVILLE CITY COUNCIL INFORMAL MEETING -NOVEMBER 8, 1978 HOLIDAY INN -12:00 NOON -1:15 P.M. The Jacksonville City Council met in informal session, Wednesday, Nov- ember 8, 1978, 12:00 Noon at the Holiday Inn, Jacksonville, Arkansas for the purpose of having presented the 1979 budget proposal by Mayor Reid. The following were in attendance: Mayor Reid; Bertha Tipton, Mayor~s Secy.; Nancy Gerren recorded the Minutes in absence of City Clerk Avants; Aldermen: Wilson, Swaim, Lawson, Elkins and Abdin. Alderman Brickell was absent. Council members elect: Steve Hughes; Martha Boyd; Emma Knight and Joe Williamson. City Dept. Heads: Bobby Martin; Bill Owens; Michael Hagge; Chief Tommy Robinson; Gerald Hamm; Bobby Brewer; Lloyd Bailey; Annabelle Moore; John New and Eugene Kelley. Mayor Reid opened the meeting at 12:29 p.m. and formally presented the 1979 budget as proposed by his office along with a written Priority List for replacing expenditures removed from 1979 budget containing possible sources of revenue to fund same in the amount of $191,390.00. Mayor Reid presented 1979 budget proposal as follows: (General Fund) $ 2,426,150.00 total expenditures/$2,426,150.00 anticipated revenues (Street Dept.) $ 501,800.00 total expenditures/$ 501,800.00 anticipated revenues $ 2,927,950.00 Sub-ttl. $ $ (Revenue Sharing) 456,508.00 total expenditures/$ 456,508.00 entitlements (non-itemized) + 5,500.00 Interest Income Revenue + 12,638.00 Openin~ B~lance 474 ,64 6.00 Su6-ttr. Kevenue Sharing 2,927,950.00 Sub-ttl. General Fund and Street $ 3,402,596.00 GRAND TOTAL Mayor Reid then reported two public hearings are required by law and they will be conducted in the near future covering Revenue Sharing appropriations; the first will be a Proposed Use Hearing with Mayor•s recommendations and the latter Hearing covers City Council 1 s approved budget proposal. Discussion then followed concerning certain aspects of proposed budget. The council requested Mayor Reid to contact both Water and Sewer Commissions for their feelings on utilizing services of a City Engineer, as they felt this department should be included in budget. Consensus of opinion was that $13,000 could be appropriated from Street Dept. and the Water and Sewer would pay $7,500 a piece for a total of $28,000 City Engineer budget. JACKSONVILLE CITY COUNCIL INFORMAL SESSION -NOVEMBER 8, 1978 PAGE TWO The following items were discussed briefly: (1) President Carter•s proposed 11 mandatory 11 7% for salary increases (2) Three part time and three full time city employees• positions to be cut from pro- posed budget (3) Proposed Revenue Sharing expenditure of approximately $40,000.00 for new police cars (4) Dept. Heads being invited to attend budget hearings on their individual requests (5) Proposed 7% salary increase is base for city employees• salary increases, with two exceptions: Beautification Director and Community Development Director (6) Aforementioned Priority Listing. The council adjourned after setting a 6:00 P.M. budget meeting, Parks & Recreation building, Tuesday, November 14, 1978 with refreshments to be prepared by Miss Moore, Parks & Recreation Director. The meet- ing will involve discussion on subject of anticipated revenues and Police and Fire Chiefs were invited to attend and present their proposals. Respectfully submitted, f)tl(/ _) Nancy Ja for Mrs. Floy Avants, City Clerk CITY OF JACKSONVILLE, ARKANSAS ARKANSAS AGENDA -REGULAR CITY COUNCIL MEETING November 16, 1978 7:00 P.M. NOTICE: REMINDER-DRAINAGE COMMITTEE MEETING AT 6:00P.M. THURSDAY, NOVEMBER 16, 1978 -CITY HALL 1. OPENING PRAYER: . 2. ROLL CALL: 3. PRESENTATION OF MINUTES: Regular Council Meeting -Nov. 2, 1978 Informal Council Meeting -Nov. 8, 1978 4. APPROVAL AND/OR CORRECTION Informal Council Meeting-Oct. 17, 1978 5. 6. 7. 8. 9. 10. 11. 12. 13. OF MINUTES: Regular Council Meeting -Oct. 19, 1978 Informal Council Meeting -Oct. 24, 1978 CONSENT AGENDA : (FIRE DEPT) a. Monthly Report (Chief Schmitt) (STREET DEPT) b. Monthly Report (Bobby Martin) (STREET DEPT) c. Request for Street Light: Corner of 113 Quapaw Place and Sioux Trail (Bill Owens) WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: a . Ord. #519: Location of Fire Hydrants (Alderman Wilson) b . Ord. #513-A: Location of Fire Hydrants (Alderman Swaim) POLICE DEPARTMENT: a. Discussion: Landscaping for Police Bldg. (Mayor Reid) STREET DEPARTMENT: a. Update: Hospital Dr. Status (Mayor Reid) PARKS & REC DEPT: SANITATION DEPT: PLANNING COMMISSION: a. Final Plat: Heraldry Manor/Phase V, North Bailey Sts. (Dupree, Developer) b . Final Plat: Northlake Sub., Phase II (Dupree, Developer) 14. GENERAL: a. Ord. #520: Lease Agreement/Jckvl. Chamber of Commerce Proposed building at Police & Courts 1 site (Ron Mills) h. Discussion: Location of city council meetings at Police & Courts 1 building (Mayor Reid) 14. GENERAL: (Cont'd) 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: c . Ord. 521: Pathfinder's Public Facilities/Review Board for Development of Disabled (Mayor Reid) d. Ord. #522: Residential Housing Facil- ities/Amending Ord. #516-518/to include outside city limit loans (Ron Mills) a. Vacancy exists due to resignation on Hospital Commission/Recommendation will be on next council agenda (Mayor Reid) a. Revenue Sharing Proposed Use Hearing: Mayor's Office: 6:00p.m., Wednesday, Nov. 22, 1978 b. City Hall Closed: Thanksgiving Day: Thursday, Nov. 23, 1978 *c. Christmas Parade, Nov. 28, 1978 (Christmas lights to be hung on Main St. prior to parade) *d. Muny. League Annual Convention/Hot Sprgs. 11/19/78 thru 11/21 -city officials attending overnight will be permitted to send bill (hotel) to city for payment. *ADDED AT COUNCIL MEETING, PER MAYOR REID. REGULAR CITY COUNCIL MEETING NOVEMBER 16, 1978 -MUNICIPAL BUILDING 7:00 P.M. -8:20 P.M. The City Council of the City of Jacksonville, Ar.kansa's met in regular session, Thursday, November 16, 1978 at 7:00 P.M. The meeting was called to order by Mayor Reid. Alderman Elkins offered the invocation, followed by Mayor Reid leading the audience in the recitation of the 11 Pledge of Allegiance 11 • On ROLL CALL the following members were present as their names were called: Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Present: 6 ·Absent: 0. Others present were: Mayor Reid; Nancy Gerren recorded the Minutes in absence of City Clerk Avants, plus several department heads. PRESENTATION OF THE MINUTES: Mayor Reid presented the Minutes of Regular City Council Meeting November 2, 1978 and Informal Session held on November 8, 1978 for study and later approval. APPROVAL AND/OR CORRECTION OF MINUTES: Approval and/or Correction of Minutes of Regular City Council Meeting, October 19, 1978 and Informal Session Minutes of October 17, 1978 and October 24, 1978 were the next order of business. Mayor Reid requested membership to just con- sider the Minutes of October 19, 1978 for formal acceptance/disapproval. Where- upon, Alderman Abdin moved, seconded by Alderman Elkins to approve Minutes of Regular Meeting of October 19, 1978. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. CONSENT AGENDA: Alderman Swaim moved, seconded by Alderman Abdin to approve Monthly Report sub- mitted by Chief Schmitt disclosing the dept. responded to a total of 38 alar-ms during the month, with an estimated fire loss for month of October -$26,425.00. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. ~·1otion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Swaim moved, seconded by Alderman Abdin to approve and file Monthly Report submitted by Bobby Martin, Street Superintendent consisting of daily work record for month of October. ROLL CALL and the following voted aye, Alder- men: Lawson, Elkins, Swaim, ~~ilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Swaim moved, seconded by Alderman Abdin to approve request submitted by City Eng. Owens for placement of a street light at corner of 113 Quapaw Place and Sioux Trail and accept billing for same. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, ~~ilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. ~~ATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTME!H: ORDINANC E NO. 51 9: AN ORDINANCE ESTABLISHING REGULATIONS FOR THE LOCATION AND PLAC EMENT OF FIRE HYDRANTS IN THE CITY OF JACKSONVILLE, DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. (Sponsored by Alderman Wilson) REGULAR CITY COUNCIL MEETING NOVEMBER 16, 1978 -PAGE TWO Alderman Wilson withdrew aforementioned Ord. #519 following discussion outlined below: ORDINANCE NO. 513-A: AN ORDINANCE GIVING AUTHORITY FOR THE LOCATION AND PLACE- MENT OF FI RE HYDRA NTS IN THE CITY OF JACKSONVILLE TO THE FIRE DEPARH~Ern IN CONJUNCTION ~HTH A QUALIFIED ENGINEER AND THE WATER DEPARTMENT; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. (sponsored by Alderman Swaim) Alderman Swaim withdrew aforementiond Ord. #513-A following discussion out- lined below: ~1ayor Reid reported that the matter of commission jurisdiction on preliminary plat submission and placement of fire hydrants had been addressed in a meeting he conducted recently with representa- tives from Water Comm. and Planning Comm. Planning Comm. Sec. Gerren reported at their last meeting held on 11-14-78, the membership accepted the Water Commission 1 s policy setting guidelines for placement of fire hydrants, as follows: Hydrant to be placed every 500-ft. in Industrial Areas. Hydrant to be placed every 1,000-ft. in Residential Areas. Also, the Planning Comm. agreed at aforementioned meeting to line of a,uthority insofar as submitting preliminary plats to the city, as follows: (1) ~~ater Commission (2) Fire Chief (3) Sewer Commission in conjunction with the Health Department (4) Plan- ning Commission. All above recommendations to be placed IN l~RITING for action by Plan- ning Commission body. Fire Chief Schmitt and Alderman Swaim voiced their opinions for passage of an ordinance to formally accept guidelines as outlined above. The council 1 s general consensus was to accept above referenced policy, at this time, without passage of any ordinance; whereupon, both ordinances were with- drawn by counc i 1 members ~~i l son and Swaim. POLICE DEPARTMENT: May or Re i d re po rted approximately $2,000 would be required to adequately land- scape the areas around the new Police & Courts 1 facility located on W. ~~ain St. Said monies to be allocated for plants, shrubs, etc. with work to be per- formed by Beautification Dept. workers. He then stated a 7.5 ton combination air conditioning and heating unit for remodeled area of aforementioned building approved by the council during the summer months needed to be installed at a cost of approximately $5,500. He remarked this work had not been accomplished for lack of funds. In further discussion, it was announced by Mayor Reid that approximately $6,900 had been left over (Minus $900 to be utilized for Fire Dept. construc- tion) from Revenue Sharing funds appropriated for Taneyville Sewer Project and this amounL 111iyhL help rund these projects. REGULAR CITY COUNCIL MEETING NOVEMBER 16, 1978 -PAGE THREE After discussing a deviation in Agenda and approving same, the council next referred to Item #14-B under GENERAL.. Discussion then proceeded concerning approximate cost of council table and platform to be installed at the new Courts• building seating 10 aldermen and the mayor, including a stand for city clerk. Alderman Abdin moved to expend $5,000 and carry it over into next year•s budget; whereupon, Alderman Abdin amended aforementioned motion to clarify same: expend $4,400 and proceed with two projects (landscaping and council table/platform work) thus utilizing 1978 1 s ending year general fund balance, leaving zero balance to carry over to 1979 budget; and to expend $5,500 for air conditioning/heating unit out of available Revenue Sharing funds. Amended Motion as so outlined was seconded by Alderman Wilson, who requested mayor ask contractor to finish project at Police & Courts• site by end of 1978. Approved by voice vote. MOTION, AS AMENDED, CARRIED. STREET DEPARTMENT: Mayor Reid reported street right-of-way for So. Hospital Dr. had been formally recorded at Pulaski County Court House by former owner, General Properties, and now said right-of-way belongs to the city. Also, the right-of-way involving school district property had been processed by C. V. Ford•s signature and signed over to the city for final recording to be done by City Atty. Mills. Thus, the right-of-way acquisition for So. Hospital Drive, as so desired by the council, has been completed. The council requested Mayor Reid to check out easement dimensions around Cypress Circle in front of Jacksonville Funeral Home former property on W. Main St. Mayor Reid reported the edges on Highway 161 throughout the city would be repaired when the funds became available to the State Highway Department. Crosswalks for Main and James St. intersection was brought up by Alderman Brickell. Mayor Reid stated this item, at this time, had not been addressed, but he would work on it. PLANNING COMMISSION: As City Eng. Owens was not in attendance, Planning Comm. Secy. Gerren ex- plained that Tommy Dupree, developer of Heraldry ~1anor and Northlake Subdivisions had requested two final plats be placed on council table for early action at this time. (said plats had been acted upon by P. Comm. two days earlier, 11/14/78). After discussion concerning North Bailey St. not being inspected yet by city street forces, Alderman Wilson moved, seconded by Alderman Abdin to hold final action on Phase V of Heraldry Manor Sub., Final Plat until the Planning Commission acts on same and resubmits to council; and to approve Northlake Subdivision Final Plat: Phase II, with street stipulations set forth by P. Comm to be finished (6 11 throat be installed in the drain inlet on Quail Ct. and a concrete swale be completed between Turkey Trot La. and Quail Ct.). Approved by voice vote. MOTION CARRIED. GENERAL: ORDINANCE NO. 520: AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A LEASE WITH THE JACKSONVILLE CHAMBER OF COMMERCE FOR CERTAIN PROPERTY OWNED BY REGULAR CITY COUNCIL MEETING NOVEMBER 16, 1978 -PAGE FOUR THE CITY OF JACKSONVILLE FOR THE CONSTRUCTION OF A CHAMBER OF COMMERCE BUILDING; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. Alderman Abdin moved, seconded by Alderman Elkins that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Alder- men: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion re- ceived 6 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Alderman Wilson. During first reading, two amendments were included in Lease Agreement: Items #3 and 10, as so amended by recorder. (See Exhibit A for amended Lease Contract Agreement) Alderman Lawson moved, seconded by Alderman Swaim that the Ordinance be accepted on FIRST READING with aforementioned amendments made in Lease Agreement. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Lawson moved, seconded by Alderman Wilson to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Ab- din. Motion received 6 affirmative votes and 0 negative votes. MO- TION CARRIED. Whereupon, Ald. Swaim read the Ordinance for SECOND TIME. Alderman Abdin moved, seconded by Alderman vlilson to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon Alderman Swaim read the Ordinance for THIRD AND FINAL TIME. Alderman Abdin moved, seconded by Alderman Elkins that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Alder- men: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion re- ceived 6 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Elkins moved, seconded by Alderman Abdin that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 5 2 0 THIS 16TH DAY OF NOVEMBER, 1978. The next item of business concerned location and time of council meetings for 1979 year. Final consensus reached, as follows: 1. FIRST AND THIRD THURSDAYS: Hold council caucus in Conference Room, at new Courts' building on W. Main St. at 7:00P.M. (pre-agenda conf.) 2. FIRST AND THIRD THURSDAYS: Hold council meetings in Court Room at 7:30 P.M. as court proceedings are usually finished and court room empty at 7:15 p.m. j REGULAR CITY COUNCIL MEETING NOVEMBER 16, 1978 -PAGE FIVE 3. ORDINANCE CHANGES TO BE EFFECTED TO IMPLEMENT THE CHANGES, SO STATED. ORDINANCE NO. 521: AN ORDINANCE CREATING THE CITY OF JACKSONVILLE HEALTH CARE FACILITIES BOARD PURSUANT TO THE PROVISIONS OF ACT NO. 142 OF THE ACTS OF ARKANSAS OF 1975; PROVIDING FOR THE APPOINTMENT OF THE INITIAL MEMBERS THEREOF; PRESCRIBING OTHER MATTERS RELATING THERETO; AND DE- CLARING AN EMERGENCY. Alderman Abdin moved, seconded by Alderman Wilson that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Alder- men: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion re- cevied 6 affirmative votes and 0 negative votes. MOTION CARRIED. Ord- inance read for FIRST TIME by Nancy Gerren, recorder. Alderman Swaim moved, seconded by Alderman Abdin that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. At this time, Mayor Reid introduced a written list that consisted of five (5) individuals he was recommending to be appointed to Health Care Facilities Board. The council membership accepted said list and agreed on terms in office for each member, as follows: Sybil Clay, one year; Joan Zumwalt, two years; Gordon Tubbs, three years; Mike O'Brien, four years and McLyle Zumwalt, five years. Whereupon, Alderman Swaim moved, seconded by Alderman Abdin to approve afore- mentioned appointments and attach list to ordinance. Approved by voice vote. MOTION CARRIED. Alderman Elkins moved, seconded by Alderman Abdin to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Alderman Swaim read the Ordinance for SECOND TIME. Alderman Wilson moved, seconded by Alderman Abdin to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Alderman Swaim read the Ordinance for THIRD AND FINAL TIME. Alderman Abdin moved, seconded by Alderman Wilson that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Al- dermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Abdin that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Mo- tion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 5 2 1 THIS 16TH DAY OF NOVEMBER, 1978. REGULAR CITY COUNCIL MEETING NOVEMBER 16, 1978 -PAGE SIX ORDINANCE NO. 522: Amending Ordinance Nos. 516-518. Ordinance No. 522 was not available at council time. The law firm of Friday, Eldredge & Clark was reported to have drawn up said ordinance by Recorder Gerren, but it had not been delivered to city hall. Tommy Bond, representing the Residential Housing Facilities Board membership, then explained that said ordinance covers outside city limit customers previously disallowed and makes them eligible for home loans at an approximate interest rate of 8 l/2 percent. After discussion concerning preferential treatment will be afforded by the board to inside city limit customers for the first 9 months, Alderman Swaim moved, seconded by Alderman Wilson to accept afore- mentioned board recommendation, that the board limit loans to Jackson- ville, but after said length of time, they go ahead and accept app- lications from outside city limits. (no formal vote was taken) Mayor Reid then stated since Ord. #522 was not available, action on this could wait until next meeting. He then called a Special City Council Meeting to act on Ord. #522, 6:30p.m., Parks and Recreation Building, Monday, November 20, 1978 with budget session to follow. The council requested, if possible, the city attorney prepare an ordinance for next special meeting assessing dumpster haulers operating within the city. APPOINTMENTS: Vacancy exists due to resignation on Hospital Commission/Recommendations will be on next agenda, per Mayor Reid. ANNOUNCEMENTS: 1. Revenue Sharing Proposed Use Hearing: Mayor 1 s Office: 6:00P.M. Wednesday, Nov. 22, 1978. 2. City Hall to be closed lhanksgiving Day: Thursday/Nov. 23, 1978. 3. Christmas Parade-Nov. 28, 1978. (Christmas lights to be hung on Main St. prior to parade) 4. Municipal League Annual Convention being held in Hot Springs 11 ~9/78 through ll/21/78. City elected officials wanting to attend and stay overnight will be permitted to send hotel bill to city for payment. ADJOURNMENT: Alderman Abdin moved, seconded by Alderman Wilson to adjourn until Special City Council Meeting set for 11-20-78 at Rec. Building. Approved by voice vote. MOTION CARRIED. N ncy Ja for submitted, Mrs. Floy Avants, City Clerk CITY OF JACKSONVILLe, ARKANSAS Exhibit A Attached to Minutes: Lease Agreement Contract/Between city and Chamber of Commerce. L E A S E THI~ LEASE AGREEMENT made and entered into this 16th day of November , 1978, at Jacksonville, Pul a ski County, Ark a nsas, by and between the CITY OF JA CKSONVILLE, ARKANSAS, hereinafter referred to as LESSOR, whose address is 109 South Second Street, Jacksonville, Arkansas 72076 and the JACKSONVILLE CHAMBER OF COMMERCE, hereinafter referred to as LESSEE, whose address is 309 West Main Street, Jacksonville, Arkansas 72076. The terms LESSOR and LESSEE being intended to include the successors and assigns of the ori g inal parties and the heirs, legal representatives, successors and assigns of the respective entities who from time to time are LESSOR and LESSEE wherever the context of this Lease so requires or admits. \HTNESSETH 1. That the LESSOR, for and in consideration of the rents herein required to be paid by the LESSEE, and the covenants to be kept and performed by the LESSEE, does hereby let, lease and demise unto the LESSEE, the following described property: Part of the Southwest Quarter of the Southwest Quarter of Section 19, Township 3 North, Range 10 West, Jacksonville, Pulaski County, Arkansas, more particularly described as follows: Starting at the Southwest corner of said Section 19; thence South 88 degrees 04 minutes East 515.0 feet; thence North 01 degrees 37 minutes East 268.9 feet to a one inch pipe on the North right of way line of Main Street, the Southeast corner of the Police and Courts Building property; thence continue North 0 degrees 37 minutes East 265.10 feet to the point of beginning; thence North 88 degrees 22 minutes 02 seconds West 98 feet to a point; thence North 01 degrees 37 minutes East 130 feet to the North line of the Police and Courts EXHIBIT A -CITY COUNCIL 1'1EETING -11-16-78 LEASE AGREEMENT PAGE 2. LEGAL DESCRIPTION CONTINUED: Building property; thence South 88 degrees 22 minutes 02 seconds East along said North line 98 feet to a one-half (1/2) inch pipe on the Northeast corner of said Police and Courts Building Property; thence South 1 degree 37 minutes West 130 feet along the East line of said Police and Courts Building Property to the point of beginning, containing .29 acres. 2. DURATION OF TERM: A. Primary Term: The primary term and duration of this Lease shall be a period of thirty (30) years commencing with the date of execution of this Lease and continuing from said commencement date to the end of the primary term. B. Secondary Term: (Option to Renew) Upon the expiration of the primary term of this lease, the LESSEE shall have two (2) successive options to renew for five years' duration for each option, providing that it shall give the LESSOR notice in writing at lease one hundred eighty (180) days prior to the expiration of the primary term of this Lease that it intends to renew the same. The extended term hereunder shall be subject to all tHe ' terms arid con- ditions of the within Lease. 3. FIXED ANNUAL RENT: The LESSEE shall pay to the LESSOR the annual rent of One Dollar ($1.00) Per Ye ar in 1 awful money of tfie Un l te a 'S.--:t-a1'"7.t~e~s-o_n_t:-1hre-"'"l-s"7't--.dr-a-y-o f January of each year o f the term. The rent shall be payable at the office of LESSOR or at such other place as the LESSOR may designate in writing. 4 . TAXES AND SPECIAL ASSESSMENTS: The LESSEE, in addition to the fixed rent provided for herein, shall pay all taxes and assessments upon the leased premises and upon the buildings and improvements LEASE AGREEHENT PAGE 3. thereon which are assessed during the lease term. The LESSEE shall also pay any increase in taxes assessed and levied against the leased property and shall also pay any special assessments imposed upon such property for any purpose whatsoever during such term. 5 . UTILITIES: LESSEE agrees to pay all utility services provided to the premises including, but not limited to water, gas, electric and telephone, as they from time to time, shall accrue and be due and payable during the term of this Lease,according to separate meters therefor. 6. ASSIGNMENT AND SUBLETTING: The LESSEE may not assign this Lease or let or sublet the whole or any part of said premises without the written consent of the LESSOR; and LESSEE will not occupy or use said premises or permit the same to be occupied or used for any business which is unlawful. 7. SUBORDINATION: The Lease shall be subject and subordinate to the lien of any mortgage which LESSOR may place upon the pre- mises to finance the cost of construction to all terms, conditions and provisions thereof; to all advances made; and to any renewals, extensions modifications or replace- ments thereof; or the lien of any mortgage for any pur- pose. LESSOR agrees to provide LESSEE with a subordina- tion agreement from any such mortgagee subordinating any mortgage held by it to the liens, if any, on the personal property and trade fixtures of LESSEE located on the premises. 8. RELEASE OF LIABILITY: The LESSOR and LESSEE and all parties claiming under them mutually release and discharge each other from all claims and liabilities arising from or caused by any hazard, whether or not covered by insurance on the leased property, or covered by insurance in connection with property on or activities conducted on the leased property, regardless of the cause of the damage or loss. LEASE AGREEMENT PAGE 4. The LESSOR shall not be liable for any personal injury to the LESSEE or to its officers, agents, and employees, or to any occupant of any part of the leased property, or to any member of the public, or for damages to the property of the LESSEE or of any other occupant of any part of the leased property, irrespective of how such injury or damage may be caused, whether from action of the LESSOR or occupants of adjacent properties. 9 . INSURANCE: LESSEE shall pay all insurance premiums on the leased property and as to all insurance in force on the premises, such loss payable clause shall be in favor of LESSEE and any proceeds of insurance coverage on the premises shall be payable to LESSEE. 10. LESSEE MUST OBTAIN ADEQUATE FINANCING: It is mutually agreed and understood between the LESSOR and LESSEE, that LESSEE is attempting to obtain adequate financing for the construction of the proposed Chamber building. LESSEE must be able to establish that adequate financing has been obtained and construction begun or on before December 31, 1979. If LESSEE is unable to establish its ability to construct said Chamber building prior to that date, then this lease agreement shall become null and void and LESSOR will not be under any furthe~ obli- gation to LESSEE. (LESSEE MUST HAVE CONSTRUCTION 100/o CCMPLETE BY 12-31-1980) 11. MISCELLANEOUS PROVISIONS: A. NOTICES, DEMANDS AND OTHER INSTRUMENTS: All notices, demands, requests, consents, approvals and other instruments required or permitted to be given pursuant to the terms hereof shall be in writing and shall be deemed to have been properly given if sent by registered or certified mail, postage prepaid, or tele- gram, charges prepaid, addressed to the parties herein at the addresses shown on the first page hereof. B. BINDING EFFECT: All of the covenants, conditions and obligations herein contained shall be binding upon and inure to the benefit of the respective successors and assigns of the parties hereto to the same extent as if each such suc- cessor and assign were in each case named as a party to LEASE AGREE~1ENT PAGE 5. this, Lease. This Lease may not be changed, modified or discharged~ except by a writing, signed by both LESSOR and LESSEE. C. SEPARABILITY: Each and every covenant and agreement contained in this Lease shall for all purposes be construed to be a separate and independent covenant and agreement, and the breach of any covenant or agreement contained herein by either party shall in no way or manner discharge or relieve the other party from its obligation to perform each and every covenant and agreement herein. D. HEADINGS AND TERMS: The headings to the various paragraphs of this Lease have been inserted for convenient reference only, and shall not, in any manner, be construed as modifying, amending or affecting, in any way, the express terms and provisions hereof. The term "person" when used in this Lease, shall mean any individual, corporation, partnership, firm, trust, joint venture, business association, syndicate, combination organization or any other person or entity. E . AMENDMENT : This Lease may be amended by the mutual written consent of both LESSOR and LESSEE. IN.WITNESS WHEREOF, we have hereunto set our hands on the date hereinabove first written. ATTEST: CITY CLERK ATTEST: SECRETARY CITY OF JACKSONVILLE, LESSOR BY --~MA~Y=o=R~----------------- JACKSONVILLE Cl~MBER OF COMMERCE, LESSEE BY ----P~RE~s~r~n~E~N~T~---------------- CITY COUNCIL OF JACKSONVILLE, ARK. l. OPENING PRAYER: 2. ROLL CALL: 3· GENERAL: ADJOURNMENT: AGENDA -SPECIAL COUNCIL MEETING NOVEMBER 20TH, 19713 6:30 P.M. a. Ord. #522; Amending Ord. 516 and 5113. (Residential Public Housing Facilities Board/allow- ing outside city limit loans) (Mayor Reid) BUDGET HEARING: 1979 BUDGET SPECIAL CITY COUNCIL MEETING NOVEMBER 20, 1978 -PARKS & REC BLDG. JACKSONVILLE, ARKANSAS 6:30 P.M. -7:05 P.M. The City Council of the City of Jacksonville, Arkansas met in Special Session, Monday, November 20, 1978 at 6:30P.M. at the Parks & Recreation Building, Jacksonville, Arkansas. The meeting was called to order by Mayor Reid; quorum was declared present and he offered the invocation. On ROLL CALL the following members were declared present as their names were called: Aldermen: Lawson, Swaim, Abdin and Wilson. Present: 4. Absent: 2. (Aldermen: Brickell and Elkins arrived late) Others present were: ~~yor Reid; Nancy Gerren, who recorded the Minutes in absence of City Clerk Avants; Judge Batton; Aldermen-Elect: Hughes, Knight, Fletcher and Boyd; City Atty.-Elect: Groce and seven dept. heads. GENERAL: OFniNANCE NO. 522: AN OFDINANCR AMF.NDTNG ORDINANCE NO. 516, 1978, AS AMENDF.D BY ORD INANCE NO. 518, ADOPTED AND APPROVED NOVEMBER 2, 1978; PRESCRIBING OTHER MATTERS PERTAINING THERETO; AND DECI~RING AN EMERGENCY. (CONCERNS: RESIDENTIAL HOUSING FACILITIES BOARD -LOANS WITHIN OR NEAR THE CITY) Alderman Abdin moved, seconded by Alderman 1-Jilson that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, \'lilson and Abdin. Motion received 4 affirmative votes and 0 negative votes. NOTION CARFIIED. Ordinance read for FIRST TIME by Alderman Swaim. (at the time of reading, Section 3 was amended to state "That it is hereby found and determined that there is an immediate and urgent need for RESI DEN~I A L HOUSING LOANS WITHIN OR NEAR the City, •••••.•••••••••• ) Alderman Abdin moved, seconded by Alderman Wilson that the Ordinance be accepted on FIRST IillADING with corrections so noted by recorder. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, V!Tilson and Abdin. Motion received 4 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTRD 01\T FJR.S'T' R.EADTNG. Alderman Wilson moved, seconded by Alderman Abdin to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson and Abdin. Motion received 4 affirmative votes and 0 negative votes. MOTION CARRIED; whereupon Alderman Swaim read the Ordinance for SEOOND TIME. Alderman Abdin moved, seconded by Alderman Wilson to further suspend the rules and place the Ordinance on THIRD AND FINAL RFADING. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson and Abdin; whereupon, Alderman Swaim read the Ordinance for THIRD AND FINAL TIME. Alderman Brickell arrived at this time. Alderman vJilson moved, seconded by Alderman Abdin that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson Swaim, Wilson and Abdin. Alderman~ Brickell voted nay. Motion received 4 affirmative votes and 1 negative vote. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Swaim that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, \~ilson and Abdin. Alderman: Brickell voted nay. Motion re- ceived 4 affirmative votes and 1 negative vote. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 5 2 2 THIS 20TH DAY OF NOVEMBER, 1978. SPECIAL CITY COUNCIL MEETING NOVEMBER 20, 1978 -PAGE TWO The council membership adjourned without formal motion being made to go into budget session. Respectfully submitted, ane for Mrs. Floy Avants, City Clerk CITY OF JACKSONVILLE, ARKANSAS ames G. Re~ , ayor CITY OF JACKSONVILLE, ARKANSAS /. AGENDA -REGULAR CITY COUNCIL HEETING December 7, 1978 7:00 PH 1. OPENING PRP~ER: 2 . ROLL CALL: 3. PRESEHTATION OF HINUTES: Regular Council Meeting Nov. 16, 1978 Special Council Meeting -Nov. 20, 1978 Lj, APPROVAL AND/OR CORRECTION OF H.INUTES: Regular Council Meeting -Nov. 2, 1978 Informal Council Meeting -Nov. 8, 1978 5. CONSENT AGENDA: (Police Dept) (F:Lre Dept) (Street Dept) (Street Dept) 6. WATER DEPARTMENT: 7. SEViER DEPARTMEN~~: 8. FIRE DEPARTMENT: 9 . POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. PARKS & RECREATION DEPT: a. b. c. d. a. 8 . Monthly Report (Chief Robinson) Honthly Report (Chief Schmitt) Request for street light: between 104 Quapaw Place and vacant lot (Bob Martin) Monthly Report (Bob Martin) Request to accept low bid/landscaping for new police and courts facility (Mayor Reid) Renew beaver contract for '79 (Mayor Reid) 12. SANITATION DEPARTiviENT: a. Ord. # 52 3 ; Establishing a Privilege Tax of----ro%/commercial haulers (Hayor Reid) 13. PLANNING CQlv[vliSSION a. Ord. if 524; Rezoning From R-1 to C-1 Jones ADdn./Blk. 2, Lots 7 & 8 14. GENERAL : b . Recommend approval of utility easements ])eing abandoned/Chapel Hill Church a . Request to adv. for Proposals: Drainage Improvements (Mayor Reid/Drainage Comm.) b. Request to accept lwo bid/repair & in- stall one civil defense sire.T1 (i'1l.ke Hagge) c. Ord. # 525; Combining City Clerk-Treasurer positions (Mayor Reid) d. Request a motion stating the city will cover costs for condemnation of ease- ments to close HUD project (Mike Hagge) AGENDA -REGULAR CITY COUNCIL MEETING December 7, 1978 GENERAL: (Continued) 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: e. Presentation: Annual Report (Mike Hagge) f. Consider a Consent Resolution of Kellogg Valley (Doug Wood, sponsor) g. Setting up Public Hearing: Closing of an alley in W. Jckvl. Sub. #1 (Mayor Reid-Ben Rice) h. Request to adv. for bids/one civil defense siren (Mike Hagge) a. John Freeman to be appointed to the Hospital Commission/replacing Lloyd Aclin who has resigned: Term due up 6-31-1982 (Mayor Reid) b. Dr. Moore to replace Dr. Weber/chief of staff/Hospital Comrn. Effective 1-1-1979 a. Considering posting NO TRUCKS ALL01-JED on No. Bailey St. (Mayor Reid) b. 1979 Budget Update (Mayor Reid) c. Commission terms expiring 1-1-1979: Planning Commission: WALLACE HAMPLER -HUGENE HOOLEY - JAMES MORGAN Recommendations will be on 12-21-78 Agenda d. Board of Adjustment term expiring Feb. 5, 1979: WALLACE WAMPLER Recommendation will be on 12-21-78 Agenda (Mayor Reid) I LJ REGULAR CITY COUNCIL MEETING DECEMBER 7 > 1978 -HUl'HCIPAL BUILDING 7;00 P.M. -9:3~ P .M. The City Council of the City of Jacksonville, Arkansas ITl.et in Regular Session, Thursday, December 7, 1978 at 7:00P.M. Meeting was called to order by Mayor Reid leading the audience in re- citation of the "Pledge of Allegiance". On ROLL CALL the following members were present as their names were called: Aldermen: Lawson, Elkins, Swaim, t<Tilson and Ab- din. Alderman Brickell was absent (arrived later). Present: 5. Absent: 1. Others present were Mayor Reid; Nancy Gerren re- corded the Minutes in absence of City Clerk Avants; plus several department heads. PRESENTATION OF MINUTES: Mayor Reid presented the Minutes of Regular Council Meeting, November 16, 1978 and Special Meeting, November 20, 1978 for study and later approval. APPROVAL AND/OR CORRECTION OF HINUTES: Alderman Abdin moved , seconded by Alderman Swaim to approve Minutes of Regular Meeting, November 2, 1978 and Informal Meeting, November 8, 1978. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. CONSENT AGENDA: Alderman Abdin moved, seconded by Alderman '.Jilson to accept and file October Monthly Report submitted by Police Chief Robinson, reflecting $20,721.22 in fines, forfeitures and miscellaneous payments being received, a total of 708 cases brought before the Municipal Court and $1,871.50 collected in the Emergency Services Division. ROLL CALL and the following voted aye, Al- dermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion re- ceived 5 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Abdin moved, seconded by Alderm.an Hilson to accept and file November Monthly Report submitted by Fire Chief Schmitt showing the department responded to 32 alarms during the month with estimated fire loss being $2,050.00. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. GENERAL: (Deviation in Agenda) KELLOGG VALLEY INCORPORATION PROPOSAL: In a deviation and with approval of membership, Mayor Reid referred to Item #14-F under GENERAL category on Agenda; whereupon, Alderman Wilson moved, seconded by Alderman Abdin to consider said item at this time. Approved by voice vote. MOTION CARRIED. Alderman Brickell arrived at this time. Messrs. Clarence Phillips and Doug Wood·presented their comments on the incorporation of Kellogg Valley along with Resolution No. 229-78 outlining Jacksonville's consent to said incorporation. They reported they would be addressing the cities of Sherwood and North Little Rock, also, for consent to incorporate. REGULAR CITY COUNCIL MEETING DECEMBER 7, 1978-PAGE TWO Alderman Abdin stated he thought the council should wait to act on said item of business until such time the Planning Commission presented a proposed annexation for property lying west and south of L.R.A.F.B. After further discussion, Alderman Abdin moved, seconded by Alderman El- kins to table this item of business until a later date. ROLL CALL and the following voted aye, Aldermen: Elkins and Abdin. Aldermen: Law- son, Swaim, Wilson and Brickell voted nay. f1otion received 2 affirmative votes and 4 negative votes. t10TION FAILED. Mr. Walter Burroughs, representing t~tropolitan Trust Company (major land- owner in annexation proposal) was recognized and voiced his objections to petitioning anyone for annexation or incorporation. His main objection being increase of millage without apparent benefits being derived in the way of fire and police services because the land involved is mainly ag- ricultural in nature. Mayor Reid stated he had no objection to a 50-ft. strip of land being set aside, working with attorney and engineer and waiting on Planning Commission aforementioned recommendation to be presented on the 21st of December. Whereupon, Alderman Brickell moved, seconded by Alderman Abdin to table Resolution No. 229-78. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. WATER DEPARH1ENT: SEWER DEPARTMENT: FIRE DE PARH1ENT: POLICE DEPARTMENT: t1a yor Reid prese nte d bid tabulation sheet for landscaping of new Police & Courts 1 bui 1 ding, as follows: DAVIDSON 1 S NURSERY $2,323.70 BROOKS FARt1 & GARDEN $ 2,091.94 FOUR SEASONS NURSERY NO BID RECEIVED Alderman Lawson moved, seconded by Alderman Abdin to accept low bid re- ceived of $2,091.94 from Brooks Farm & Garden. Approved by voice vote. f·10TION CARRIED. STREET DEPARTMENill: r·1ayor Reid reporte d the present beaver control contract is now on a cal- endar yea r bas i s, covers a payment of $900.00 per month, and said amount is budgeted for 1979 out of Street Dept. funds. A Wildlife Management, Inc. representative presented a short update on maintenance contract. Alderman Swaim moved, seconded by Alderman Lawson to extend present contract with Wildlife t·1anagement, Inc. for a twelve month period at $900 .00 per month. Approved by voice vote. t10TION C.A.RRIED. (The Council requested a quarterly update during 1979 from Wildlife r-1anagement firm.) SANITATION DEPARTMENT: ORDIN AN CE NO . 523: AN ORDINANCE ESTABLISHING A PRIVILEGE TAX OF TEN (10 %) PER CENT or~ ALL CDr1~1ERCIAL HAULERS OF TRASH, GARBAGE AND REFUSE ON THE REGULAR CITY COUNCIL MEETING DECEMBER 7, 1978 -PAGE THREE ~--GROSS REVENUES OF SAID HAULERS, DECLARING AN Et·1ERGENCY AND FOR OTHER PURPOSES. Alderman Abdin moved, seconded by Alderman Swaim that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, El- kins, Swaim, Wilson and Abdin. Alderman Brickell voted nay. t·1otion Received 5 affirmative votes and 1 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Alderman Wilson. Alderman Lawson moved~ seconded by Alderman Abdin that the Ordinance be accepted on FIRST reading. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Alderman Brickell voted nay. t·1o- tion received 5 affirmative votes and 1 negative vote. t10TION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Wilson moved, seconded by Alderman Swaim to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Alderman Brickell voted nay. Motion received 5 affirmative votes and 1 negative vote. ~10TION CARRIED. Whereupon, Alderman Wilson read the Ordinance for SECOND Tit[. Alderman Swaim moved, seconded by Alderman ~Jilson to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the follow- ing voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Alderman Brickell voted nay. ~·1otion received 5 affirmative votes and 1 negative vote. tlOTION CARRIED. Whereupon, Alderman \tJilson read the Ordinance for THIRD AND Fir~AL TmE. Alderman Wilson moved, seconded by Alderman Swaim that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Law- son, Elkins, Swaim, Wilson and Abdin. Alderman Brickell voted nay. r~lotion received 5 affirmative votes and 1 negative vote. t10TION CARRIED. Alderman Wilson moved, seconded by Alderman Lawson that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Alderman Brickell voted nay. t·1o- tion received 5 affirmative votes and 1 negative vote. t10TION CARRIED. ORDINMJCE AND H1ERGENCY CLAUSE APPROVED AND ADOPTED AND NU~1BERED 5 2 3 THIS 7TH DAY OF DECEI1BER, 1978. (not e : I n orde r t o ade qua te ly en f orce sa id or dinance, t he council requeste d t he mayor forward a copy of Ord. #523 to all applicable commercial refuse haulers requesting list of customers with revenues collected be provided the city in order for the city to have accurate record maintained of their customers and receipts) Ordinance to become effective January l, 1979. PLANNING COMMISSION: ORDINANCE NO. 524: AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSONVILLE, ARKAr~SAS; At1ENDING ORDINANCE NOS. 213 AND 238 OF THE CITY OF JACKSIONVILLE, ARKANSAS, DECLARING AtJ Et1ERGENCY AND FOR OTHER PURPOSES. (REZONING LOTS 7 and 8, JDrJES ADDITION, CORNER OF BAILEY & HICKORY STS. FR0t1 R-1 TO C-1) Alderman Lawson moved, seconded by Alderman Swaim that Ordinance be placed on FIRST REP,DING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Alderman Brickell was out of the room. no tion received 5 affirmative votes and 0 negative votes. t10TION CARRIED. Ordinance read for FIRST Tit1E by Alderman Lawson. REGULAR CITY COUNCIL t-1EETING DECEMBER 7, 1978 -PAGE FOUR Alderman Lawson moved, seconded by Alderman Wilson that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Alder- men: Lawson, Elkins, Swaim, Wilson and Abdin. Alderman Brickell was out of the room. t1ot ion received 5 a ffi rmati ve votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Abdin moved, seconded by Alderman Lvilson to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Alderman Brickell was out of the room. Motion received 5 affirmative votes and 0 negative votes; MOTION CARRIED. Whereupon, Alderman Lawson read the Ordinance for SECOND TIME. Alderman Abdin moved, seconded by Alderman Lawson to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, l~ilson, Brickell and Abdin. t1otion received 6 affirmative votes and 0 negative votes. t-10TION CARRIED. Whereupon, Alderman Lawson read the Ordinance for THIRD AND FINAL TIME. Alderman Abdin moved, seconded by Alderman Elkins that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Lawson moved, seconded by J\1 derman Abdi n that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. t1otion received 6 affirmative votes and 0 negative votes. t10Tior~ CARRIED. ORDINANCE AND H1ERGENCY CLAUSE APPROVED AND ADOPTED AND NUt1BERED 5 2 4 THIS 7TH DAY OF DECEMBER, 1978. Alderman Abdin moved, seconded by Alderman Wilson to follow the Planning Commission•s recommendation and approve utility easements being abandoned: (G.T.E., ARK CABLE T.V. AND ARK. POlvER & LIGHT CO.) Lots 6 through 16, Block 1, Bomber Base Addn. ROLL CALL and the following voted aye, Alder- men: Elkins, Swaim, Wilson, Brickell and Abdin. Alderman Lawson abstained from voting. f,1otion received 5 affirmative votes,, 0 negative votes and 1 abstention. t·10TIOt'J CARRIED. GENERAL: t1ayor Reid recognized t1r. Edward W. Cain, Jr. P. E., representing HTB, Inc., T. C. B. Bldg., No. Little Rock, Ark. t1r. Cain proceeded to offer his firm•s background and stated he could offer a comprehensive storm drainage study proposal at no cost to the city. He presented drainage study acc- omplished for city of Eldorado, Arkansas for reference purposes and copies of a letter that addressed the capabilities of his firm in the way of hydrology, hydraulics and storm drainage studies. As there are other engineering firms in the area who would most likely bid on said study proposal, Alderman Abdin moved, seconded by Alderman Wilson to request a proposal be submitted covering drainage basin for the city. At this time, afol~ementioned motion was withdruwn by both men to wait on a recommendation from new city engineer to help with obtaining proper information required in order to advertise for proposals. r , REGULAR CITY COUNCIL ~·1EETH!G DECEt1BER 7, 1978 -PAGE FIVE Mayor Reid introduced bid tabulation sheet covering the repair and installa- tion of one (1) civil defense siren, as follows: CONRADE ELECTRIC COMPANY $ 1,730.00 BUDDY TAYLOR NO IJID Alderman Abdin moved, seconded by Alderman Lawson to accept low bid from Conrade Electric Co. as outlined above. Approved by voice vote. ~·10TION CARRIED. ORDINANCE NO. 525: AN ORDINANCE COMBINING THE OFFICES OF CITY CLERK AND CI TY TR EASURER , DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. Alderman Abdin moved, seconded by Alderman Elkins that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Elkins, Swaim, Wilson, Brickell and Abdin. Alderman Lawson was out of the room. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Alderman Swaim. Alderman Abdin moved, seconded by Alderman Swaim that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Elkins, Swaim, Wilson, Brickell and Abdin. Alderman Lawson was out of the room. Motion received 5 affirmative votes and 0 negative votes. t10TION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Wilson moved, seconded by Alderman Abdin to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Elkins, Swaim, Wilson, Brickell and Abdin. Alderman Lawson was out of the room. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Alderman Swaim read the Ordinance for SECOND TH1E. Alderman Swaim moved, seconded by Alderman Abdin to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Elkins, Swaim, l~ilson, Brickell and Abdin. Alderman Lawson was out of the room. 1··1ot ion received 5 a ffi rmat i ve votes and 0 negative votes. MOTION CARRIED. Whereupon, Alderman Swaim read the Ordinance for THIRD AND FINAL TIME. Alderman Wilson moved, APPROVED AND ADOPTED. Elkins, Swaim, Wilson, room. Motion received CARRIED. seconded by Alderman Elkins that the Ordinance be ROLL CALL and the following voted aye, Aldermen: Brickell and Abdin. Alderman La\1/son was out of the 5 a ffi rmat i ve votes and 0 negative votes. r~OTION Alderman Elkins moved, seconded by Alderman Abdin that the D1ERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Elkins, Swaim, Wilson. Brickell and Abdin. Alderman Lawson was out of the room. t1oti on received 5 affirmative votes and 0 negative votes. ~10TION CARRIED. ORDINANCE AND D1ERGENCY CLAUSE APPROVED AND ADOPTED AND NUnBERED 5 2 5 THIS 7TH DAY OF DECEt1BER , 1978. 7 REGULAR CITY COUNCIL MEETING DECD1BER 7, 1978 -PAGE SIX At the request of Community Development Director Hagge, Alderman Swaim moved, seconded by Alderman Wilson that the city will cover costs in excess of $257.20 for the condemnation of easement (Latta property) to close H.U.D. Taneyville sewer project. Approved by voice vote. MOTION CARRIED. Director of Community Development Hagge then presented Annual Report for 1978 providing an update on the operations of the department, as well as the training and educational benefits received by the di- rector. He was commended on his accomplishments by mayor and council. The council and the mayor discussed job applications for positions of city eng./ Community Development Director. ~1ayor Reid consequently called a special city council meeting for Thursday, December 14, 1978, 7:00 P.M., at City Hall to act on ordinances for 1979 budget passage, along with discus.sion on resumes/applications received for city engineer and community development director jobs. A petition from Standard Auto Parts, Inc., Jan France and Justice France, his wife. &.' David Parker and Reba Parker, his wife, was prese~ted by legal counsel, Ben Rice. Said petition covered proposed alleyway being abandoned. (back of old AG Groc. Store and Westisde Bap. Church) Mr. Rice reported the property owners wished to store heavy equipment when property became available to them. Alderman Swaim moved, seconded by Alderman Lawson to set up a Public Hear- ing in the matter of abandonment of the alleyway between Lots 15-18 and Lots 41-44, West Jacksonville Subdivision #1, for January 4, 1979, 6:30 P.t1., (prior to Reg. Council t-1eeting) and to refer this matter of business to the Planning Commission for their recommendation. /'.pproved by voice vote. ~10TION CARRIED. (Planning Comm. Secy. reported this would be on Planning Commission Agenda, January 2, 1979.) After learning the city 1 s 50-50 matching share would be approximately $4,400.00, Alderman Elkins moved, seconded by Alderman Lawson to adver- tise for bids for one (l) civil defense siren. Approved by voice vote. ~10TION CARRIED. At this time, Michael Hagge presented his recommendations on placement of civil defense sirens, as follows: repaired siren to go on west side of the city; new siren to go at the north end of town and wait on decision as to placement of other siren. APPOIN'r~1E1HS: Alderman Bri c kell moved, seconded by Alderman Lawson to approve John Freeman to be appointed to the Hospital Commission, replacing Lloyd Aclin, term due up 6-31-1982 and to approve Dr. Rex t·1oore, replacing Dr. James Weber as Chief of Staff appointee on Hospital Commission. Approved by voice vote. MOTION CARRIED. ANNOUNCE~1ENTS: Mayor Re1d stated he had received many complaints from residents on North Bailey Street concerning heavy truck traffic; therefore, 11 NO TRUCKS ALLOWE0 11 signs will be posted on No. Bailey St. from Main to access road. Ald. Brickell brought up high accident corner of Hiwy. 161 and School Dr. at yield sign. Chief Robinson reported monthly analysis of all accidents will be submitted from his department starting January 1, 1979. REGULAR CITY COUNCIL MEETING DECE~·1BER 7, 1978 -PAGE SEVEr! ~1ayor Reid reported the contractor doing asphalt work for the city was back in town and will accomplish the work the council has approved. In that, they will do ~~est Main parking lot for Mr. Ben Rice, Hospital Drive and the curbing. No decision was reached on proposal to expend approx. $27,000 from 1979 street budget for asphalting General Samuels Rd., either starting at Harris Rd. or Redmond Road. Finance Director Kelley presented a balanced 1979 budget update. He stated the ordinances would be worked up passing said budget~ along with assessment ordinances and they would be available at next special meeting called for Dec. 14,1978. f·1ayor Reid•s announcements concerning the following were acknowledged: 1. Planning Commission appointments expiring 1-1-1979: WALLACE WAf1PLER, HUGENE WOOLEY AND JAf·1ES ~10RGAN Recommendations to be on 12-21-78 regular Agenda. 2. Board of Adjustment appointment: Term expires Feb. 5, 1979 presently held by Wallace Wampler. Recommendation to be on 12-21-78 Agenda. Mayor Reid announced a Swearing-In Ceremony would be conducted for the benefit of all elected officials, 10:00 A .. M., January 1, 1979 at the Ramada Inn, Jacksonville, Ark., and Financial Disclosure Forms were due 12-7-78, to be submitted to county clerk•s office, whether a person won or not. ADJOURfH1ENT: Alderman Abdin moved, seconded by Alderman Lawson to adjourn. Approved by voice vote. r~OTION CARRIED. Respectfully submitted, Nancy a Gerre , (for: Mrs. Floy Avants, City Clerk) CITY OF JACKSONVILLE, ARKANSAS 9 1. OPENING PRAYER: 2. ROLL CALL: 3. GENERAL: ADJOURNt1ENT: AGENDA -SPECIAL CITY COUNCIL f1EETHlG December 14, 1978 7:00 PM a. Resolution #230-78: EMPLOYEE CLASSIFICATION & MANAGH1ENT SYSTEM WITH PAY SCALE/UNIFORMED & NON-UNIF0Rf·1ED FOR 1979 01ayor Reid) b. Resolution #231-78: ADOPTING ANNUAL LEAVE & SICK LEAVE SCHEDULE FOR UNIFOR~1ED & NON- UNIFORMED EMPLOYEES EFFECTIVE 1-l-79 (t~ayor Rei d) c . Resolution #232-78: SUBtUT AN APPLICATION TO H.E.W. FOR ACQUISITION OF 19.37 ACRES OF FEDERAL SURPLUS PROPERTY FOR PATHFINDERS (t1ayor Rei d) d. Ord. #526: GENERAL TELEPHONE ASSESSMENT FOR 1979 (Mayor Reid) e. Ord. #527: ARKLA GAS ASSESSMENT FOR 1979 (Mayor Reid) f . Ord. #528: AP&L ASSESSt1ENT FOR 1979 (Mayor Reid) g. Ord. #529: GENERAL FUND-STREET-PARKS & REVENUE SHARING BUDGET FOR 1979 (r1ayor Reid) h . Proposal (Alderman Elkins) EXECUTIVE SESSION: DISCUSSION/APPLICATIONS RECEIVED FOR DIRECTOR OF COMMUNITY DEVELOPMENT AND CITY ENGINEER I I SPECIAL CITY COUNCIL MEETING DECEf1BER 14, 1978-r·1UNY. BLDG. 7:00 P.M. -9:00 P.M. The City Council of the City of Jacksonville, Arkansas met in Special Session, Thursday, December 7, 1978 at 7:00 P.r1. t1eeting was called to order by ~1ayor Reid who offered the Invocation and led the aud- ience in recitation of the 11 Pledge of Allegiance 11 • On ROLL CALL the following members were present as their names were called: Aldermen: Lawson, Elkins, Swaim and ~~ilson. Aldermen Brickell and Abdin were absent. (Alderman Abdin arrived later). Present: 4. Absent: 2. Quorum was declared. Others present were: nayor Reid; Nancy Gerren recorded the ~1i nutes in absence of City Clerk Avants; Aldermen-Elect: Hughes, Boyd and Knight, plus nine dept. heads. GENERAL: Mayor Reid announced the Pulaski County Judge-Elect Beaumont was re- instating three of the six C.E.T.A. positions that were previously taken away. He said the city would keep the policemen and firemen with some money left over to go into the contingency account. RESOLUTION NO. 230-lB: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JACKSONVILLE, ARKANSAS, ADOPTING A PAY SCALE FOR THE UNI FORr1ED AND NON- UNIFORMED Er1PLOYEES OF THE CITY OF JACKSONVILLE, ARKANSAS AS A PART OF THE CITY 1 S PERSONNEL POLICY. f l Alderman Lawson moved, seconded by Alderman Elkins that Resolution No. 239-78 be read. Approved by voice vote. r,10TION CARRIED. Resolution was read in its entirety by Alderman Lawson. Alderman Lawson moved, seconded by Alderman Swaim to approve and adopt said Resolution. Approved by voice vote. r10TION CARRIED. RESOLUTION NO. 2 3 0 -78 APPROVED AND ADOPTED THIS 14TH DAY OF DECEt·1BER , 97 . RESOLUTION NO. 231-78: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JACKSONVILLE, ARKANSAS, ADOPTING THE ANNUAL LEAVE AND SICK LEAVE SCHEDULE FOR UNIFORt1ED AND NON-UNIFORr~ED Er-1PLO'f.EES OF THE CITY OF JACKSOIJVILLE AS PART OF THE CITY 1 S PERSONNEL POLICY. Alderman Lawson moved, seconded by Alderman Wilson that Resolution No. 231-78 be read. Approved by voice vote. f.10TION CARRIED. Resolution was read in its entirety by Alderman Wilson .. Alderman Lawson moved, seconded by Alderman Wilson to approve and adopt Resolution No. 231-78. Discussion followed. Alderman Abdi n arrived at this time. Finance Director Kelley reviewed his recommendations on contents of said Resolution as presented. The hal i days afforded by ordinance for city employees were discussed. After determining further study would be required, Alderman Wilson moved, seconded by Alderman Elkins that Resolution f~o. 231-78 be taken up at December 21st Regular meeting. Approved by voice vote. MOTION CARRIED. II )I- SPECIAL CITY COUNCIL MEETING DECEt.1BER 14, 1978 -PAGE TWO RESOLUTION NO. 232-78: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF J AC KSO f ~V IL L E, AR KANSAS TO SUBMIT AN APPLICATION TO THE DEPARTMENT OF HEALTH, EDUCATION & WELFARE FOR ACQUISITON OF 19.37 ACRES OF FED- ERAL SURPLUS PROPERTY FOR H1t·1EDIATE USE BY PATHFINDERS, INC. Alderman Abdin moved, seconded by Alderman Swaim that Resolution No . 232-78 be read. Approved by voice vote. ~10TION CARRIED. Alderman Swaim read Res. #232-78 in its entirety. Alderman Wilson moved, seconded by Alderman Lawson to approve and adopt Resolution No. 232-7 8 . Approved by voice vote. MOTION CARRIED. RESOLUTION NO. 2 3 2 - 7 8 APPROVED AND ADOPTED THIS 14TH DAY OF DECEt-1BER , 19 78 . ORDINANCE tJO. 526: AN ORDINANCE FIXING MD H1POSING AN /\SSESSt1ENT TO BE PAID THE CITY OF JACKSONVILLE, ARKANSAS, BY GENERAL TELEPHONE COfW.L\NY OF THE SOUTHWEST AND THE METHOD ,OF PAYMENT THEREOF; DECLARING AN EMER- GENCY AND FOR OTHER PURPOSES. Alderman Lawson moved, seconded by Alderman Elkins that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Alder- men: Lawson, Elkins, Swaim, L~i1son and Abdin. t·1otion received 5 affirm- ative votes and 0 negative votes. riDTION CARRIED. Ordinance read for FIRST TIME by Alderman Lawson. Alderman Swaim moved, seconded by Alderman Abdin that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Al- dermen: Lawson, Elkins, Swaim, Wilson and Abdin. ~~otion received 5 affirmative votes and 0 negative votes. ORDINANCE ACCEPTED ON FIRST READING. Alderman Lawson moved, seconded by Alderman Abdin to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin.-Motion received 5 affirmative votes and 0 negative votes. ~lOTION CARRIED. Whereupon, Alderman Swaim read the Ordinance for SECOND TH1E. Alderman Lawson moved, seconded by Alderman Abdin to further suspend the rules and place the Ordinance on THIRD AND FIN/\L READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin . t,1otion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. ~Jhereupon, Alderman Swaim read the Ordinance for THIRD AND FINAL TH1E. Alderman Lawson moved, seconded by Alderman Wilson that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Alder- men: Lawson, Elkins, Swaim, Wilson and Abdin. f·1otion received 5 affirm- ative votes and 0 negative votes. MOTION CARRIED. Alderman Wi 1 son moved, seconded by Alderman Swaim that the Ef·1ERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, AldennE!n: Lawson, Elkins, Swaim, L·Jilson and Abdin. f·1otion received 5 affirmative votes and 0 negative votes. t10TION CARRIED. ORDHJANCE AND 01ERGENCY CLAUSE APPROVED AflD AD OPTE D AND NUMBERED 5 2 6 TH IS 14TH DAY OF DECEf.1BE R, 19 78 . (not e: council ruled i n the future; annual ordinance t o assess ut 1 l 1ty compa ny not be drawn up by atto rney , unless assessment amount changes) SPECIAL CITY COUNCIL MEETING DECEMBER 14, 1973 -PAGE THREE ORDINANCE NO. 527: AN ORDINANCE FIXING AN ASSESSr -1ENT TO BE PAID THE CITY OF JACKSONVILLE, ARKANSAS BY ARKANSAS LOUISIANA GAS COMPANY AND THE METHOD OF PAYMENT THEREOF; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. Alderman Wilson moved, seconded by Alderman Swaim that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Wilson. Alderman Abdin voted nay. t1otion received 4 affirmative votes and 1 negative vote. MOTION CARRIED. Ordinance read for FIRST TH1E by Alderman ~~ilson. Alderman ~~ilson moved, seconded by Alderman Elkins that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Alder- men: Lawson, Elkins, Swaim and Wilson. Alderman Abdin voted nay. ~1otion received 4 affirmative votes and 1 negative vote. t10TION CARRIED. ORD- INANCE ACCEPTED ON FIRST READING. Alderman ~~ilson moved, seconded by Alderman Elkins to-suspend the rules and place the Ordinance on SECOND REJ\DING. ROLL CALL and the fall owing voted aye, Aldermen: Lawson, Elkins, Swaim and Wilson. Alderman Abdli'n 1 voted nay. Motion received 4 affirmative votes and 1 negative vote. MOTION CARRIED. Whereupon, Alderman ~Jilson read the Ordinance for SECOND Tlt~E. Alderman ~~ilson moved, seconded by Alderman Lawson to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Wilson. Alderman Abdin voted nay. t~otion received 4 affirmative votes and 1 neg- ative vote. MOTION CARRIED. Alderman Wilson read the Ordinance for THIRD AND FINAL TIME. Alderman Wilson moved, seconded by Alderman Elkins that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and ~~ilson. Alderman Abdin was out of the room. r~otion received 4 affirmative votes and 1 negative vote. t·10TION CARRIED. Alderman Lawson moved, seconded by Alderman Swaim that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Wilson. Alderman Abdin was out of the room. t~otion received 4 affirmative votes. ~-10TION CARRIED. ORDINANCE AND H1ERGENCY CLAUSE APPROVED AND ADOPTED AND NUt1BERED 5 2 7 THIS 14TH DAY OF DECEMBER, 1978. ORDINANCE NO. 528: AN ORDINMCE FIXING AND H~POSING THE AGGREGATE AMOUNT OF FEES, CHARGES AND SPECIAL TAXES TO BE PAID THE CITY OF JACKSONVILLE, ARKANSAS BY ARKANSAS Pm~ER & LIGHT Cm1PANY ArJD THE t1ETHOD OF PAYt~ENT, THEREOF, AND FOR OTHER PURPOSES. Alderman Abdin moved, seconded by Alderman Wilson that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Reclorder, Nanoy Gerren. (At this time, upon reading for First Time, the following figures were inserted on Page #2. 11 For the year 1979, the Power Company shall pay the sum of $207,000.00, said sum representing the standard 4\ franchise tax on 197 8 residential and commercial revenues /.:1 SPECIAL CITY COUNCIL MEETING DECD1BER 14, 1978 -PAGE FOUR plus the sum of $40,000.00 representing a special privilege tax, for a total of $247,000.00 payable in approximately equal .................. " Alderman Wilson moved, seconded by Alderman Abdin that the Ordinance be accepted on FIRST READING, with above insertions. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, \~ilson and Abdin. Motion received 5 affirmative votes and 0 negative votes. f10TION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. /\lderman Swaim moved, seconded by Alderman Abdin to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, El kins, Swaim, Wilson and Abdin. Motion received 5 affirmative vote s and 0 negative votes. t10TION CARRIED. Where- upon, Mayor Reid read the Ordinance for SECOND TH1E. Alderman Abdi~ mov .ed, s'ecorided by Alderman ~~ilson to furthef'·s·uspend the· rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. f·1otion received 5 affirmative votes and 0 negative votes. f.1QTION CARRIED. Whereupon, Mayor Reid read the Ordinance for THIRD AND FHlAL TIME. Alderman Abdin moved, seconded by Alderman Wilson that the Ordinance be APPROVED J\ND ADOPT ED. ROLL CALL and the following voted aye, A 1 dermen: Lawson, Elkins Swaim, Wilson and Abdin. t1otion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Lawson moved, seconded by Alderman Wilson that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE AND H1ERGENCY CLAUSE APPROVED AND ADOPTED AND NW1BERED 5 2 8 THIS 14TH DAY OF DECEMBER, 1978. ORDINANCE NO. 529 : AN ORDINANC E ADOPTING A BUDGET FOR THE YEAR 1979, ~~AKING AN APPROPRIATION AND AUTHORIZING FOR EXPENDITURES FOR THE OP- ERATION OF THE VARIOUS DEPARTMEiJTS OF CITY GOVERN~1ENT FOR THE PURCHASE OF MATERIALS, SUPPLIES, EQUIPr1ENT AND SERVICES; PROVIDING FOR AN Et1ERGENCY AND FOR OTHER PURPOSES. (COVERS: GFNERAL FUND; STREET DEPT; PARKS & REVErJUE SHARING) Alderman Wilson moved, seconded by Alderman Elkins that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Alder- men: Lawson, Elkins, SI.!Jaim, Wilson and Abdin. r1otion received 5 affirm- ative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TH·1E by Aldermen Swaim and Abdin. (two items were revised in Street Dept. budget, not changing overall total: #26: Workmen•s Comp- ensation to be changed from $3,000.00 to 0 and #22: Curb/Gutter/Asphalt/ Oth er Street Work to chang e from $105,750.00 to $108,750.00) Alderman Abdin moved, seconded by Alderman Elkins that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Al- dermen: Lawson, Elkins, Swaim, Wilson and Abdin. ~~otion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. SPECIAL CITY COUNCIL t1EETING DECEMBER 14, 1978 -PAGE FIVE Alderman Wilson moved, seconded by Alderman Abdin to suspend the rules and place the Ordinance on SECOrJD READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. ~1otion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Alderman Swaim read the Ordinance for SECOND TIME. Alderman Abdin moved, seconded by Alderman Swaim to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Alderman Swaim read the Ordinance for THIRD AND FINAL TIME. Alderman Abdin moved, seconded by Alderman Elkins that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Al- dermen: Lawson, E-lkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Swaim that the Et.1ERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCEAND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUfillERED 5 2 9 THIS 14TH DAY OF DECEMBER, 1978. At this time, Alderman Elkins proposed that when the 1979 antirecessionary funds become available to the city that the city increase its policemen and firemen to one step higher on pay scale thereby affording a competitive situation salarywise between Jacksonville uniformed forces and the metro- politan area. Alderman Elkins moved, seconded by Alderman Wilson that when aforementioned funds become available to the city that the uniformed employees be raised one step higher on pay scale. Discussion followed. t1ayor Reid proposed that non-uniformed as well as uniformed employees be afforded same raise in pay if and when said monies are forwarded to city. The President 1 s proposed guidelines for only 7% increase in pay for 1979 were discussed and how more of an increase might mean a definite detriment to amount of Federal Revenue Sharing and HUD monies are given to the city by the Federal government. l11r. Kelley, Finance Director, stated he did not desire to commit money until it was received; also, other revenues might drop off during year and antirecessionary funds would be available for back-up in emergency case. Mayor Reid and 1•1r. Kelley stated it would cost an extra $27,000 for aforementioned raise in salaries for police and fire personnel and $13,000 more for non-uniformed employees, making a total of $40,000 to give a raise to all employees. At this time, aforementioned original motion was amended by Alderman Swaim to add non-uniformed along with uniformed to obtain said raise in salary for 1979. Amendment died for lack of a Second. Whereupon, ROLL CALL was taken on Original r~otion: Aldermen: Elkins, Wilson and Abdin voted aye. Aldermen: Lawson and Swain voted nay. f1otion received /s"' . ' SPECIAL CITY COUNCIL MEETING DECEt~BER 14, 1978-PAGE SIX 3 affirmative votes and 2 negative votes. MOTION CARRIED. (Discussion ensued on the feasibility of raising policemen and firemen up one GRADE higher on pay scale rather than giving one step up when the monies do become available) ADJOURNMENT: Alderman Abdin moved, seconded by AldeTman Elkins to adjourn. Approved by voice vote. t10TION CARRIED. Whereupon, Alderman Elkins moved, seconded by Alderman Abdin to rescind former motion and to adjourn to go into executive session to discuss open positions of city engineer and community development director through review of resumes/applications for said positions. Approved by voice vote. r.lOTION CARRIED. Respectfully submitted, Nancy J ne Gerre , Recorder (for:· ~ks. Fl oy Avants) City Clerk -CITY OF JACKSONVILLE, ARK. l. 2. 3. 4. 5. 6. 7. 8. 9. l 0. 11. 12. 13. AGENDA -REGULAR CITY COUNCIL MEETING December 21, 1978 OPENING PRAYER: ROLL CALL: PRESENTATION OF MINUTES: APPROVAL AND/OR CORRECTION OF MINUTES: CONSENT AGENDA: WATER DEPARTMENT: SEWER DEPARTMENT: Fl RE DE PARH~ENT: POLICE DEPARTMENT: STREET DEPARTMENT: PARKS & RECREATION DEPT: SANITATION DEPARTMENT: PLANNING COMMISSION: a . b. a. a. 7:00 PM Regular City Council t1eeting -Dec. 7, 1978 Special City Council Meeting-Dec. 14, 1978 Regular City Council Meeting -Nov. 16, 1978 Special City Council Meeting -Nov. 20, 1978 Roof Repair/old building (Mayor Reid) Animal Shelter Helper for 1979 (Mayor Reid) Request to adv. for bids/salt spreader (Bob Martin) Recommend reconsideration of prior council action/Annexation Proposal/So. and West of LRAFB (1,200 acres, approx.) b. Recommend denial of rezoning petition/C-1; Harpole Addn., N.E. (four lots) Highway 161 No. c . Recommend denial of rezoning petition/1.78 acres/unplatted parcel/So. Jckvl. area d. Recommend approval of Final Plat: Briar- field Sub., Section 3, Phase II (zero lotlines) e. Recommend approval of Final Plat: Heraldry Manor Sub., Phase V/No. Bailey Street/with Street Dept. stipulation and to disapprove Fire Chief•s recommendation for fire hydrant placement. 14. GENERAL: a. Res. #229-78: Proposal to incorporate Kellogg Valley/consent of council (Doug Wood) /7 14. GENERAL: (Continued) 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: b. Ord. #530/building requirements (Aldermen Brickell and Abdin) c. Proclamation concerning vote totals on Ord. Nos. 510 and 511 (Mayor Reid) d. City Engineer Selection (Mayor Reid) e. Community Development Director Selection (Mayor Rei d) f. Res. #231-78: Annual Leave/Sick Leave U1ayor Reid) g. Municipal League Defense Fund (Mayor Reid) h. Res. #233-78: authorizing mayor to enter into agreement with MO-PAC RR/Sewer Line Easement/located approx. at W. Main & Trix Dr. near Binswager Glass Co. (~1ayor Reid) a. Planning Commission: Three-year terms: 1. Reappointment: Hugene Wooley 2. Reappointment: James Morgan 3. New member: Mike Wilkinson b. Board of Adjustment: Three-year term: 1. Reedi e Ray a. City Hall closed for Christmas holidays b. Final Budget Hearing: Revenue Sharing funds: Dec. 28, 1978/Thurs. evening; 6:00p.m. at City Hall c . Reminder: Swearing-in ceremony/elected orricials/10:00 a.m., Ramada Inn, Jckvl., 1-1-1979 ADDED: Res. 234-78: Coy Kelley/appointed: Housing Authority Board REGULAR CITY COUNCIL MEETING DECEMBER 21, 1978-MUNY. BLDG. 7:00 P.M. -9:18P.M. The City Council of the City of Jacksonville, Arkansas met in Regular Session, Thursday, December 21, 1978 at 7:00 P.M. Meeting was called to order by Mayor Reid after Alderman Elkins offered the Invocation and the mayor led audience in recitation of the "Pledge of Allegiance". On ROLL CALL the following members were present as their names were called by the Clerk: Aldermen: Lawson, Elkins, Swaim, Wilson, Abdin and Brickell. Present: 6. Absent: 0. Others in attendance: Mayor Reid; Nancy Jane Gerren, recorded the Minutes in absence of City Clerk Avants; City Atty. Mills; City Atty.-Elect Groce; plus several dept. heads. PRESENTATION OF MINUTES: Mayor Reid presented the Minutes of Regular City Council Meeting, December 7, 1978 and Special City Council Meeting, December 14, 1978 for study and later approval. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Abdin moved, seconded by Alderman Abdin to approve Minutes of Regular City Council Meeting, November 16, 1978 and Special City Council Meeting, November 20, 1978 as published. Approved by voice vote. MOTION CARRIED. DEVIATION IN AGENDA-PRESENTATION OF PLAQUE TO CITY CLERK AVANTS: At this time, Mayor Reid deviated from Agenda and presented a plaque to retiring City Clerk Avants on behalf of the City of Jacksonville, Arkansas. The plaque stated "IN GRATEFUL APPRECIATION FOR FAITHFUL, DEDICATED SER- VICE TO THE CITIZENS OF JACKSONVILLE 1 ARKANSAS. JANUARY -1959 THROUGH DECEMBER -1978". (Signed by Mayor Schmitt, Mayor Harden and Mayor Reid) Mrs. Avants accepted the award and stated it had been a distinct honor to serve with 26 aldermen and 3 mayors. She also expressed her appreciation for cooperation she had received from all the city employees she had worked with over the years. A standing ovation was afforded Mrs. Avants by Mayor Reid, aldermen and all those in attendance. Alderman Wilson requested City Clerk-Elect to be sure and afford Aldermen- Elect copy of all Minutes of council proceedings from this date forth. CONSENT AGENDA: WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: Mayor Reid reported the roof located on the renovated portion of old police building was in need of repair as it had been leaking and causing problems. He recommended the contingency fund be tapped for source of funding, as this item of business had not been budgeted. The estimated cost of repair to be $4,575.21. Alderman Lawson moved, seconded by Alderman Wilson to expend $4,575.21 from contingency fund and repair roof on said building. Approved by voice vote. MOTION CARRIED. REGULAR CITY COUNCIL MEETING DECEMBER 21, 1978 -PAGE TWO Mayor Reid requested approval to expend $4,500 for 1979 year to pay a Social Security employee helping at the animal shelter building to be paid for out of contingency fund, as this was not budgeted. Alderman Elkins suggested the Finance Director, Mayor and Police Chief get together on the cutting of various line items in 1979 budget for Police Department and come up with said amount for shelter worker. After council agreement on aforementioned proposal, Alderman Elkins moved, seconded by Alderman Lawson to follow the aforementioned suggestion and have three men work on line item cutting from Police Dept. budget instead of taking $4,500 out of contingency fund. Approved by voice vote. MOTION CARRIED. STREET DEPARTMENT: Alderman Abdin moved, seconded by Alderman Elkins to advertise for bids for a salt spreader. Approved by voice vote. MOTION CARRIED. PARKS & RECREATION DEPARTMENT: SANITATION DEPARTMENT: PLANNING COMMISSION: Mayor Reid introduced the next item of business concerning the recommenda- tion of the Planning Commission to reconsider previous council action on annexing approximately 1,200 acres South and West of L.R.A.F.B. He stated there was still some negotiating to be undertaken concerning incorporation of Kellogg Valley and since this· was interrelate.d to said annexation proposal, he requested item be tabled until such time a dividing line could be established. Mr. Walter Burroughs, representing Metropolitan Trust Company, requested aforementioned lLem Le helu off to a future date, aloo, oo he could work with the Planning Commission and the Mayor on a legal description to be utilized when he contacted his legal counsel. He then offered the assistance and expertise of his firm's engineer in this regard, as the city did not have a city e ngineer in its employ at this time. Alderman Wilson moved, seconded by Alderman Brickell to table annexation proposal until more information could be obtained pertaining to boundary line establishment. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Wilson and Brickell. Aldermen: Swaim and Abdin voted nay. Motion received 4 affirmative votes and 2 negative votes. MOTION CARRIED. GENERAL: DEVIATION IN AGENDA-TO ITEM #14 a. (RESOLUTION NO. 229-78: PROPOSAL TO INCORPORATE KELLOGG VALLEY -CONSENT OF COUNCIL) Without objection and with unanimous consent of the council, Mayor Reid deviated from Agenda and placed on the table for consideration above item of business. Whereupon, Alderman Brickell moved, seconded by Alderman Lawson to table Resolution No. 229-78 for further study. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. PLANNING COMMISSION: Alderman Brickell moved, seconded by Alderman Lawson to accept the Planning f J REGULAR CITY COUNCIL MEETING DECEMBER 21, 1978 -PAGE THREE recommendation and deny rezoning petition on four (4) lots, N. E. Harpole Addition, from R-1 to C-1 classification, properties being owned by Hackett, Mallett and Walker. (Discussion proceeded as follows) At this time, Mr. Walker, Modern Realty Co. rep., was recognized by Mayor Reid. He proceeded to read a letter from John Mallett, petitioner, 104 Brewer Street, Jacksonville, Ark. Said letter stated, in part, that the zoning map presented at public hearing recently c~nducted by Planning Comm. was in error because it failed to show existing commercial area from Vine to Poplar Sts. And this was in conflict with the fact that commercial area was in close proximity to his property up for rezoning. Other items re- ferred to in said letter, as follows: (1) Other residential property adjacent to commercial establishments had been rezoned recently; namely, Bailey and Hickory Streets. (2) Traffic was recently rerouted from No. Bailey Street to North First St. (Highway 161 N.) which develops into heavy commercial usage. (3) Comprehensive Development Plan adopted by the Planning Comm. and the city in 1977 was referred to at Public Hearing and was dis- agreed with on its interpretation of same. (4) There are several commercial areas in close proximity. (5) A Planning Comm. member who lives in area should have disqualified himself from voting because of conflict of in- terest when Public Hearing was held. A letter from Marie Hackett, petitioner, was also read by Mr. Walker. Said letter was in agreement with previous statements made in Mr ,: Hallet's letter just presented to council. Mr. Walker contended most all of the area involved is zoned commercial and even those homes on Highway 161 No. affected by proposed rezoning did not object to commercial zoning proposal. Also, he said that his property was unsuitable for residential building because of the heavy traffic sit- uation. He then mentioned that one of the Planning Commission members had bid on his lot previously and lost out on bidding, so it was his contention that said commissioner should have abstained from voting because of con- flict. Mrs. Linda Gray of 205 Brewer Street presented a petition signed by 43 in- dividuals that objected to rezoning aforementioned properties to commercial classification; Mr. Ken Corrington, 209 Brewer, appeared and voiced his disapproval of rezoning. Whereupon, Alderman Brickell moved to withdraw his motion on table, as so stated. Alderman Lawson chose to decline with- drawing his second. Therefore, motion to withdraw died for lack of second being withdrawn. Original motion to deny request still on table. Alderman Wilson moved, seconded by Alderman Swaim to propose an amendment to motion to refer the matter to the Planning Commission for a Public Hear- ing with a possibility of a recommendation to come back to city council to consider North Highway 161 area for commercial usage in conjunction with Metroplan. ROLL CALL on amended motion, as so stated. Aldermen: Swaim and Wilson voted aye. Aldermen: Lawson, Elkins and Brickell voted nay. Alderman Abdin abstained from voting. Motion received 2 affirmative votes, 3 negative votes and 1 absten i:ion. Amendment to Motion FAILS. Whereupon, Mayor Reid asked for a ROLL CALL to be taken on Original Motion on the table: Aldermen: Lawson, Elkins and Brickell voted aye. Aldermen: Swaim and Wilson voted nay. Alderman Abdin abstained from voting. Motion received 3 affirmative votes, 2 negative votes and 1 abstention. MOTION TO DENY REQUEST FOR REZONING CARRIED. ~I REGULAR CITY COUNCIL MEETING DECEMBER 21, 1978 -PAGE FOUR Alderman Lawson moved, seconded by Alderman Elkins to accept the Planning Commission recommendation and deny request to rezone 1.78 acres, unplatted parcel of land located in South Jacksonville, R-0 to C-3. Approved by voice vote. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Abdin to approve Final Plat: Briarfield Sub., Sec. 3, Phase II. Approved by voice vote. MOTION CARRIED. Alderman Lawson moved, seconded by Alderman Swaim to approve Final Plat: Heraldry Manor Sub., Phase V with No. Bailey Street stipulation being adhered to, and accept Planning Commis$ion recommendation on fire hydrant. Chief Wayman Schmitt reported there is a six inch water line located in area that could be tied into for a fire hydrant placement at a cost of approximately $800 to be borne by developer. He also re- ported the closest hydrant is located ; at Warren Dupree Elementary School and the fire dept. would have to go way around another one that is located North of the Holiday Inn in an open field to gain access to same. After discussion, ROLL CALL was taken, as follows, on motion on table: Aldermen: Lawson, Elkins, Swaim, Brickell and Abdin voted aye. Alderman: Wilson voted nay. Motion received 5 affirmative votes and 1 negative vote. MOTION CARRIED. GENERAL: ORDINANCE NUMBER 530: AN ORDINANCE AMENDING SECTION 1303 OF ORDINANCE NO. 213 OF 1969; PROVIDING FOR ZERO LOTLINES ON ALL INTERIOR LOTS ZONED C-2 WITH 15,000 SQUARE FEET OR LESS; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. (AME NDED HEADING AS APPROVED BY CITY COUNCIL) Alderman Abdin moved, seconded by Alderman Brickell that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Brickell and Abdin. Alderman Wilson was out of the room. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Alderman Abdin. (Sec. 1 amended) Alderman Abdin moved, seconded by Alderman Brickell that the Ordinance, as amended, be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Swaim moved, seconded by Alderman Brickell to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion re- ceived 6 affirmative votes and 0 negative votes• MOTION CARRIED. Whereupon, Alderman Brickell read the Ordinance for SECOND TIME. Alderman Swaim moved, seconded by Alderman Abdin to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. Whereupon, Alderman Brickell read the Ordinance for THIRD AND FINAL TIME. l REGULAR CITY COUNCIL MEETING DECEMBER 21, 1978 -PAGE FIVE A~derman Abdin moved, seconded by Alderman Brickell that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Swaim moved, seconded by Alderman Brickell that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 5 3 0 THIS 21ST DAY OF DECEMBER, 1978. Concerning proposed millage increase (l/2 mill each) for police and fire pension funds, Mayor Reid proclaimed the following outcome of General Election, November 7, 1978 balloting: Ord. #510: Votes cast for: 1,045 Votes cast against: 1,151 Ord. #511: Votes cast for: 991 Votes cast against: 1,192 PROPOSAL FAILED PROPOSAL FAILED Mayor Reid and the council reserved the selection of City Engineer and Community Development Director until Executive Session. RESOLUTION NO. 231-78: A RESOLUTION OF THE CITY OF JACKSONVILLE, ARKANSAS ADOPTING THE ANNUAL LEAVE AND SICK LEAVE SCHEDULE FOR UNIFORMED AND NON- UNIFORMED EMPLOYEES OF THE CITY OF JACKSONVILLE, ARKANSAS, AS PART OF THE CITY'S PERSONNEL POLICY. Mr. Kelley presented revised Leave Schedule for Non-Uniformed Employees, Sick Leave for Non-Uniformed Employees; Vacation Leave Schedule for Fire Department and Vacation Leave Schedule for Police Department. This was explained to the council as being set up on the computer Alderman Brickell moved, seconded by Alderman Lawson to read Resolution No. 231-78. Approved by voice vote. MOTION CARRIED. Alderman Swaim read the Resolution in its entirety. Alderman Swaim moved, seconded by Alderman Wilson to approve and adopt Resolution No. 231-78. Approved by voice vote. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 2 3 l - 7 8 THIS 21ST DAY OF DECEMBER, 1978. Mayor Reid stated $2,493.00 required by the city in order to participate in Municipal League Defense Fund was not in 1979 budget. After hearing from City Atty.-Elect Groce and taking into consideration his remarks, the consensus of opinion was not to approve aforementioned allocation. REGULAR CITY COUNCIL MEETING DECEMBER 21, 1978 -PAGE SIX RESOLUTION NO. 233-78: A RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF JACKSONVILLE, ARKANSAS TO ENTER INTO A PIPELINE LICENSE WITH THE MISSOURI PACIFIC RAILROAD CO. PROVIDING FOR A SEWER LINE; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. (Trix Dr. & West Main St. area) Alderman Abdin moved, seconded by Alderman Brickell to read Resolution No. 233-78. Approved by voice vote. MOTION CARRIED. Alderman Lawson read the Resolution in its entirety. Alderman Abdin moved, seconded by Alderman Wilson to approve and adopt Resolution No. 233-78. Approved by voice vote. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 2 3 3 - 7 8 THIS 21ST DAY OF DECEMBER, 1978. APPOINTMENTS: Mayor Reid reported that Mike Wilkinson had turned down a Planning Commission appointment; therefore, he was appointing Mr. Reedie Ray to a three-year term on Planning Commission, along with reappointing Hugene Wooley and James Morgan. Alderman Abdin moved, seconded by Alderman Brickell to approve aforementioned three appointments to the Planning Commission for three-year terms. Approved by voice vote. MOTION CARRIED. Mayor Reid stated a Board of Adjustment member would be appointed in near future. Mayor Reid introduced a non-agenda item at this time concerning appointment of Mr. Coy Kelley to the Jacksonville Housing Authority replacing Mr. Marshall Warner, term expiring March 17, 1979, as follows: RESOLUTION NO. 234-78: A RESOLUTION APPROVING AND CONFIRMING APPOINT- MENT OF COMMI SS lONER OF THE JACKSONVILLE HOU~lNG AU'l'HU!U'l'Y, JACKSONVILLE, ARKANSAS. Alderman Brickell moved, seconded by Alderman Abdin to read Resolution No. 234-78. Approved by voice vote. MOTION CARRIED. Mayor Reid read the Resolution in its entirety. Alderman Abdin moved, seconded by Alderman Elkins to approve and adopt Resolution No. 234-78. Approved by voice vote. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 2 3 4 - 7 8 THIS 21ST DAY OF DECEMBER, 1978. ANNOUNCEMENTS: Mayor Reid acknowledged announcements as listed on Agenda, as follows: (1) CITY HALL CLOSED FOR CHRISTMAS HOLIDAYS (2) FINAL BUDGET HEARING: REVENUE SHARING FUNDS: DEC. 28, 1978/THURS. EVENING: 6:00 P.M. AT CITY HALL. (3) REMINDER: SWEARING-IN CEREMONY-ELECTED OFFICIALS-10:00 A.M., RAMADA INN, JACKSONVILLE., JANUARY 1, 1979. It was announced by Mayor Reid that payroll checks would be distributed on 12-22-78 and everyone was invited to attend open house at City Hall. Door prizes would be awarded, festivities to commence at 2:00p.m., naming J Department Head of the Year. REGULAR CITY COUNCIL MEETING DECEMBER 21, 1978 -PAGE SEVEN Alderman Elkins requested progress information on Toneyville Sewer project clean-up. Sewer Comm. Secy. Gerren reported there was some H.U.D. monies held back so that seeding of ditch banks, fixing of fences, etc. could be accomplished, with all of said work not com- pleted yet. Alderman Elkins also requested information on why street light had not been placed on Quince Hill Road as recently approved by the council. Mayor Reid said this would be checked out. Mayor Reid reported General Samuels Road was being worked on. At this time, Mayor Reid requested a Special Meeting be set up with all council members present so parlimentary procedures and proceedings for next year could be discussed. Final date set for Special Meeting was Thursday evening, December 28, 1978, after Revenue Sharing Budget Hearing, which is set and advertised for 6:00 P.M. at City Hall. ADJOURNMENT: Alderman Lawson moved, seconded by Alderman Abdin to adjourn to go into Executive Session to discuss selections for City Engineer and Community Development Director. Approved by voice vote. MOTION CARRIED. s . N nc City Clerk -Elect (for: Mrs. Floy Avants, City Clerk CITY OF JACKSONVILLE, ARKANSAS) EXECUTIVE SESSION: Alderman Abdin moved, seconded by Alderman Lawson to hire Mayor Reid's recommendation for City Engineer, Mr. "Mike" Smith with a salary of $18,500 and with moving expenses approved not to exceed $500. Approved by voice vote. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Wilson to hire Mayor Reid's recommendation, Mr. Jerry Lee, for Community Development Director with a salary of $13,500 with moving expenses approved not to exceed $500. Approved by voice vote. MOTION CARRIED. c City Cler (for: Mrs. Floy Avants, City Clerk CITY OF JACKSONVILLE, ARKANSAS) SPECIAL CITY COUNCIL MEETING DECEMBER 28, 1978 -MUNICIPAL BLDG. 6:10 P.M. -8:45 P.M. The City Council of the City of Jacksonville, Arkansas met in Special Session, Thursday, December 28, 1978 at 6:10 p.m. which was preceded by a Revenue Sharing Budget Hearing (See Exhibit A) which convened at 6:00p.m. Special Session was called to order by Mayor Reid with the audience participating in recitation of the "Pledge of Allegiance". ATTENDANCE & OPENING REMARKS: Those in Attendance: Mayor Reid: Aldermen: Abdin; Lawson; Elkins; Wilson; Swaim:~ Clerk Gerren: Aldermen-Elect: Boyd; Williamson; Hughes; Fletcher and Knight. Bertha Tipton, Mayor's Secy.; Eugene Kelley, Finance Director; Paul Groce, City Atty.-Elect. Minutes were recorded by City Clerk-Elect Gerren in absence of Clerk Avants. Meeting convened at 6:10 p.m. Mayor Reid stated the purpose of special meeting was to discuss rules of order that will prevail at future council meetings: GENERAL: The following action transpired: (1) City Clerk Gerren distributed to membership a written list of all elected officials, effective 1/1/1979, containing addresses and telephone numbers. (2) The ladies elected to aldermen's positions stated they did not ob- ject to being addressed as "aldermen" nor did they object to being addressed by their given names. (3) Mayor Reid announced the first council meeting scheduled for January 4, 1979 will be conducted in the court room of new Police & Courts' facility on West Main St. All of the amenities will not be completed, he reported, but as soon as the workmen are finished with laying carpets, installing chairs, etc. it would be condusive to holding pub- lic meetings. (4) Roll call procedures were discussed. All members are to be called by the clerk when required to avoid confusion. (5) City Atty.-Elect Groce distributed literature he had compiled concerning principle rules governing motions and previous rulings on when two- thirds and three-fourths votes are required. He said he would be re- sponsible for placing emergency clause in submitted ordinances. All ordinances are to be read 3 times; the first time to be done com- pletely with suspension of the rules on second and third readings to be voted upon and heading just read for latter two readings, as allowed in Roberts Rules of Order. With 10 members, Groce stated it would take 7 votes to pass an ordinance, with 6 people constituting a quorum and 6 constituting a simple majority. An abstension vote is allowed in all instances if a councilman so wishes to do so, without explanation as to abstension vote cast. (6) A Pre-Agenda meeting was agreed upon unanimrusly to be held in Con- ference Room, Police & Courts' facility, 7:00p.m., prior to council meetings. Council meetings to convene at 7:30 p.m. in court room. (7) Council requested, and City Clerk Gerren agreed, to start numbering the pages of entire agenda packet for easy reference. ~1. ~·· SPECIAL CITY COUNCIL MEETING DECEMBER 28, 1978 -PAGE TWO (8) Council agreed to 5 o'clock p.m., Monday, prior to regular council meet- ings on Thursdays, first and third of each month, to be appropriate cut-off time for submission of items to be placed on agenda. Items to be cleared through City Clerk's office and anything received after said time will be considered on the next regular agenda. (9) "Cover or Resume Sheets" were deemed a responsible means of communica- ting the background data of a proposed resolution or ordinance being submitted. The following format was discussed and approved: RESUME 1. Title 2 . Date Submitted 3 . Who first brought item up (originator) 4 . What the need is: (need assessment) 5 . Date City Atty. wrote document 6. Date forwarded to council for action 7 . Sponsor(s) The above cover sheet containing said information to be included in agenda packet. (10) Elected officials eligible to place items on agenda; others can be heard at end of meeting~ item to be placed in writing by City Clerk for action at next meeting. (11) Ordinances and resolutions will be assigned numbers in different manner than heretofore. "Council" numbers, such as "Council Ord. #1-79" will be placed on the agenda, and if document is adopted, the City Clerk will assign permanent ordinance or resolution number to be published. (12) Microphones at Police & Courts' room to be installed at later date. (13) City Atty.-Elect Groce consented to preparing a "Hot Check" ordinance for .f ·irst meeting in January. (14) In order to keep fully abreast of all needs and developments in the various city departments, the mayor requested council members to serve on committees. Assignments were made and agreed upon, as follows: FINANCE/PURCHASING: Larry Wilson, Gary Fletcher. FIRE DEPARTMENT: Lee Lawson, Steve Hughes. POLICE DEPARTMENT: Don Elkins, Martha Boyd. RECREATION/SANITATION: Tommy Swaim, Joe Williamson. STREET/ENGINEERING: Mike Abdin, Emma Knight. (15) City Clerk was agreed on to perform duties of reading ordinances and resolutions. (16) Three Municipal Code Books were ordered by Aldermen: Hughes, Knight and Fletcher . City Clerk Gerren said none were available, but they would be run off on city hall copy machine and delivered. (17) Tempered steel girdings for railroad crossings were discussed and lit- erature examined. Final consensus was nothing could be done to pur- chase said items but the new city engineer would be requested to seek state aid for the city in this regard. 'l SPECIAL CITY COUNCIL MEETING DECEMBER 28, 1978 -PAGE THREE (18) Departmental reviews were deemed necessary, as in the past, and are to be continued in 1979. (19) Mayor has the authority to disallow and call out of order anyone who speaks that has not been officially recognized by the chair. (20) Mayor Reid announced swearing in ceremony, all elected officials, January l, 1979, 10:00 a.m., Ramada Inn, to be accomplished by Judge Atkisson. Meeting adjourned. ?:!:~cy'J.~e n~c~2~(~ ~r~ for CITY OF JACKSONVILLE, ARKANSAS Mrs. Floy Avants, City Clerk CITY OF JACKSONVILLE, ARKANSAS BUDGET HEARING: CITY HALL: JACKSONVILLE, ARKANSAS, 6:00 P.M. (12-28-1978) EXHIBIT A 1978 REVENUE SHARING BUDGET -AMOUNT BUDGETED COMPARED TO ANTICIPATED ~XPENDITURES 1978 Anticipated (+ or - _C_l_a_s_s_i _f_i _c_a_t_i_o_n __ : ______________________ Budgeted$ Expenditure $ Difference$ Police Uniforms 7,000.-7,000.--0- Police Automobiles Police & Cts.' Bldg. Construction Police Dept. clothing Fire Dept. Eqpt. (truck) Sanitation Dept. Uniforms Park & Recreation Inspector equipment (pickup) Finance Dept. computer Social Services Transfers to Gen. Fund/Gen. Operation Purchase Property (So. First St.) Taneyville Sewer Project $ 35,000.-36,253.89 + 1,253.89 68,ooo.-68,ooo.--o- 5,500.-4,900.-600.- 33,000.-32,526.43 473.57 2,ooo.-2,ooo.--o- 5o,ooo.-5o,ooo.--o- 5,ooo.-5,ooo.--o- 28,ooo.- 28,ooo.--o- 8,000.- 92,500.- -0- -o- 334,000.00 $ 4,000.--4,000.00- 116,000.-+23,500.00- 12,000.-+12,000.00- ~2~4~,~5~0~0~·~4~8 _______ +24,500.48 390,180.80 $ 66,327.94+ 25% of $334,000 = $83,500.-Therefore, we have not overspent the 25% allowance. However, the money available to purchase the property and complete the Taneyville Sewer project came from a 1977 Revenue Sharing appropriation originally designed for a sewer bar screen. Since the bar screen encumbrance was liquidated, this money becomes new budget funds for 1978, and the Revenue Sharing budget for 1978 must be amended to show $370,500.48 available for expenditure in 1978. Actually, the total amended Revenue Sharing budget for 1978 will be $379,000.-as the total bar screen encumbrance was $45,000.-. $379,000.00 +23,500.00 Gen Fund. Opr. $402,500.00 -12,320.00 Carryover $390,180.00 SIGNED: EUGENE KELLEY, FINANCE DIRECTOR CITY OF JACKSONVILLE, ARKANSAS ~--------------------------------------------------------------------------------- END OF EXHIBIT A Council Meeting (12-28-78)