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1977MAYOR CITY CLERK CITY ATTORNEY CITY TREASURER MUNICIPAL JUDGE ALDERMEN: I I WARD 1 WARD 2 WARD 3 JACKSONVILLE CITY OFFICIALS 1977 James G. Reid 715 Hapsburg 982-3146 work 982-4867 home Flay B. Avants 813 North Gray 982-4502 work 982-8108 home Ronald C. Mills 1202 West Main 982-9411 work Richard Hinkle 1204 Ferrell Drive 982-7666 Robert Batton 501 West Main 982-6556 work Lecil 0. 11 Lee 11 Lawson 400 Hayes 982-5556 home 982-5676 work Donald D. Elkins 1100 Quince Hill Road 982-1113 home 982-9436 work Larry T. Wi 1 son #3 Nixon Dr., P. 0. Box 827 982-4511 work 982-5859 home Tommy Swaim 1018 Towering Oaks 982-5810 home 982-1517 work Eddie Brickell 604 Brookhaven 982-8943 home 982-4881 work Mike Abdin 703 Jefferson, P. 0. Box 448 835-0321 home 982-2871 work 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENJ)'\ -REGULAR CITY COUNCIL MEETING JANUARY 6, 1977 OPENING PRAYER: ROIL CALL: PRESENTATION OF MINU'IES : APPROVAL AND/OR CORRECI'IONS OF MINUI'ES: CONSENT AGENDA: (WATER DEPT • ) (WATER DEPT • ) (FIRE DEPT.) (STREET DEPT.) WATER DEPARTMENT: SEWER DEPARTMENT FIRE DEPARIMENT: POLICE DEPARTMENT: STREET DEPARTMENT: SANITATION DEPARTMENT: PARKS & RECREATION DEPT: PLANNING COMMISSION: GENERAL: a. Regular City Council Meeting-12-16-1976 Special City Council Meeting-12-29-1976 Regular City Council Meeting-12-2-1976 Special City Council Meeting-12-9-1976 Request Outside City Limit Water Tie-on: Arthur Colclough, Valentine DJ ' (Billie Staples) b. Request Outside City Limit Water Tie-on: c. d. a. a. a. b. Kenneth Tackett, Off Military Road (Billie Staples) .M::mthl y Report (Chief Schmitt) :r-bnthl y Report (Bobby Martin) Update on Step I -EPA Grant; Jack Barger Crist Eng. Discussion/F.H.A. Representative; Woodbriar Subdivision Setback Requirements on Lots less than 115' deep Audit Statements ($1,170.00) (Mayor Reid) Presentation/Department Head of the Year Award (Mayor Reid) c. Resolution #183-77; Awarding of Contract on South Jacksonville Sewer Inprovement Pro- ject to S & S Const. Co. (TOmmy Bond) d. Ordinance No. 424; AP&L Assessment (Mayor Rei d) CITY COUNCIL OF JACKSONVILLE I ARKANSAS AGENDA -REGULAR CITY COUNCIL MEETING JANUARY 6 I 1977 14. GENERAL: (Continued) 15. APPOINTMENTS: 16. ANNOUNCEMENTS : ADJOURNMENT: e. Review of Resumes for City Attorney's Position (Mayor Reid) f. Council Member's Committee Assignment (Mayor Reid) a.. .l?ilbli:eLHear~ng/EI..U.D~ ·Block .Grant for 1977; January 13 1 1977; 7:00 p.m. City Hall REGULAR CITY COUNCIL MEETING MUNICIPAL BUILDING JANUARY 6, 1977 7:30 P.M. TO 9:00 P.M. The City Council of the City of Jacksonville, Arkansas, met Thursday, January 6, 1977, at 7:30p.m. in the Municipal Building. The meeting was called to order by Mayor Reid, who also gave the invocation, followed by the recitation of the 11 Pledge of Allegiance.11 On ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. 6 present and 0 absent. Others present were: Mayor Reid; Jane Kuykendall recorded the Minutes; Nancy Gerren, Mayor's Secretary; Annabelle Moore, Park and Recreation Director; Bill Owens, City Engineer; and Billie Staples, Water Department Supervisor. After welcoming the council to the first meeting of the new year, and congratulating the newly elected members, Mayor Reid made a deviation from the agenda and made the following remarks/announcements: (1) A file box is available in the ~1ayor's Office for the Aldermen's convenience in picking up daily mail that is deposited there; he requested the aldermen to come by at their convenience and take advantage of this. (2) The cut-off time for items to be placed on council agenda is on Monday prior to the council meeting the following Thursday. (3) Ms. Avants' office should prepare the agenda per city ordinance, but Mayor's Secretary is preparing agenda at this time. This is in accordance with City Clerk's Office. The agenda will be delivered to the Aldermen on Tuesday afternoon prior to the Thursday council meeting. PRESENTATION OF THE MINUTES: The Mi nute s of the Regu l ar City Counci 1 t~eeti ng of December 16, 1976, and the Special City Council Meeting of December 29, 1976 were presented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES: Correct i ons an d/or ad di t ion s to t he Minu t es of the Regular City Council Meeting of December 2, 1976, and Sepcial City Council r~eeting December 9, 1976, were the next order of business. After no corrections or additions were presented, Alderman Wilson moved, seconded by Alderman Elkins, to approve the Minutes as written. All voted in the affirmative. CONSENT AGENDA: Mayor Reid presented the following items for approval on the CONSENT AGENDA: Alderman Abdin moved, seconded by Alderman Wilson, to accept the request for an outside-the-city water tie-on from Arthur Colclough. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, ~Jilson, Brickell, and Abdin. Motion received 6 affirmative votes and 0 negative votes. t~OTION CARR! ED. Alderman Abdin moved, seconded by Alderman Wilson to accept the request for an outside-the-city water tie-on from Kenneth Tackett, off Military Road. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell, and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. 3. I I I I I I ~. CITY COUNCIL MEETING JANUARY 6, 1977 PAGE 2 Alderman Abdin moved, seconded by Alderman Wilson, to accept and file the Fire Chief's Report for December, 1976, reflecting 14 general alarms and 37 still alarms with an estimated fire loss during the month at $9,650.00 ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell, and Abdin. ~1otion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. A 1 derman Abdi n moved, seconded by A 1 derman vJil son, to accept and file the Street Department's Report for December, 1976, consisting of the daily work record. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell, and Abdin. t,1otion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. WATER DEPARH1ENT: SEt~ER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: SANITATION DEPARTMENT: PARKS & RECREATION DEPARH1ENT: In a deviation from the agenda, Mayor Reid stated that progress reports on the sewer project for the City of Jacksonville would be given to the Council on a monthly basis. Mr. Jack Barger from Crist Engin ee rs was present to report on the progress made so far. The infiltration inflow an aly sis has been completed. This report states whether or not there is any wa ter getting into the sewer system which should not be. There is infiltration into the Jacksonville sewer system. He stated that it would be more economical to fix the sewer system than to build a sewer treatment plant large enough to accommodate the present amount of water. Crist Engineers has recommended that Phase II of Step I be done, which is a sewer system evaluation survey. EPA must approve this Phase II. EPA pays 75 % of the cost of t he project. The city pays 25 % of the cost. The Air Base must pay their fu ll share. Mr. Barger stated that the city will need a letter of committment fron1 the Air Base stating that they will contribute to the sewer project. PLANNING cm1~1ISS ION: The next item on the agenda was the discussion concerning setback requirements on lots less than 115 feet deep in the Woodbriar Subdivision. It was decided to wait until 8:00 for this discussion to give the F.H.A. representative time to get there. GENERAL: Alderman Wilson moved, seconded by Alderman Lawson, to approve for payment the statements from Lloyd Haigh Brock and Associates in the amount of $1170.00. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell, and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. CITY COUNCIL MEETING JANUARY 6, 1977 PAGE 3 At this time, the presentation of the Department Head of the Year Award was made by Mayor Reid to Robert Martin of the Street Department. RESOLUTION NUMBER 183-77: A RESOLUTION TO AWARD CONTRACTS ON SOUTH JACKSONVILLE SANITARY SEWER IMPROVEt~ENTS, PHASE I 11 was introduced. Alderman Elkins moved, seconded by Alderman Abdin, that Resolution 183-77 be read. ROLL CALL and the following voted aye; Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell, and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. Nancy Gerren read the Resolution. Alderman Wilson moved, seconded by Alderman Elkins, to approve and adopt Resolution 183-77. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell, and Abdin. Motion received 6 affirmative votes and 0 negative votes. r~OTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 1 8 3 - 7 7 THIS 6TH DAY OF JANUARY, 1977. PLANNING COMMISSION:At this time, Jack Cohen, Subdivision Appraiser for F.H.A. and Claude Bnasseale from Winrock were present for the discussion on the setback requirements for the Woodbriar Subdivision. Mr. Cohen stated that for salable homes and to protect F.H.A.'s investments, he would like to see the City Council of Jacksonville grant a waiver to their setback requirements and allow a 25-foot setback for some of the lots in the Woodbriar SubM.vision. After much discussion, Alderman Swaim moved, seconded by Alderman Brickell, that the Council refuse to grant the 25 foot setback. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell, and Abdin. Motion received 6 affirmative votes and 0 negative votes. ~10TION CARRIED. ORDINANCE NUMBER 42 4; Arkansas Power and L i ht It was the general consensus of t e Counc1 t at t 1s e postponed because information required in order to compute the correct assessment was unavailable. GENERAL: At this time, a representative from Arkla Gas Company, Tom Connell, requested permission to drill a hole approximately eight inches in diameter, three hundred feet deep, and insert in this hole about two hundred feet of railroad iron which will be attached to a rectifer. This unit will minimize the corrosion of gas pipes. The entire unit will be underground with the exception, of course, of maintenance box which will be installed at eye level for mechanic's convenience. This unit would be located in Galloway Park located on Circle Drive. Alderman Abdin moved to let him work with Annabelle ~1oore, Park and Recreation Director, since this would be located in a Park and then bring it back to the City Council. Motion died for lack of a second. Motion denied. Alderman Swaim moved, seconded by Alderman Wilson, that the Council set up interviews with the three applicants from Jacksonville and notify the others that their applications have been turned down. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell, and Abdin. CITY COUNCIL MEETING JANUARY 6, 1977 PAGE 4 Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. A special Counci~ Meeting was set for Thursday night, January 13, 1977, at 8:00 to interview the three applicants. The applicants were Paul Groce, Ronald C. Mills, and Hubert W. Alexander. Each would be allowed 20 minutes for their interview. At this time, Mayor Reid asked the Council what they thought about having committees for the different departments made up of aldermen and local citizens . He stated that the committees would meet about once a month to discuss items on the agenda before the items were brought up at a council meeting. It was the general consensus of the council that committees not be set up except for a budget committee later in the year for next year 1 s budget. ANNOUNCEMENTS: Mayor Reid announced a public hearing for the H.U.D. Block Grant for 1977, January 13, 1977, at 7:00p.m. at City Hall for all who would like to attend. Alderman Abdin moved, seconded by Alderman Wilson, to allow the ~1ayor to spend up to $300.00 to canvass the areas of South Jacksonville, Graham Road and North First Street where the money from the H.U.D. Block Grant for 1977 will be spent. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, vJilson, Brickell, and Abdin. ~1otion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Wilson stated that he would like for the Mayor and someone else to make some recommendations for a new meeting place for the City Council where there would be more room for all who would like to attend. Mayor Reid stated that he would work on this suggestion. Alderman Abdin moved, seconded by Alderman vJilson, to adjourn until the Special Council meeting January 13, 1977, at 8:00. All voted in the affirmative. CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA -SPECIAL CITY COUNCIL MEETING JANUARY 13, 1977 r. 1. OPEN'ING PRAYER: 2 • ROLL CAIJ.,: 3. GENERAL: 4. ANNOUNCEMENTS : ADJOURNMENT: a. Interviews with applicants for City Attorney's Position (Mayor Reid) 8:00 p.m. -Hubert Alexander 8:20 p.m. -Paul Groce 8:40 p.m. -Ronald Mills a. Special Meeting/Planning Commission meets with M=troplan; Comprehensive Develop-rent; Master Street Plan; Tuesday, 1-18-1977 at City Hall; 7:30 p.m. b. City Holiday Observance; Wednesday, January 19, 1977 (Robert E. Lee's Birthday) c. Request council's wishes on honoring former city councilmen for their service to the City of Jacksonville SPECIAL CITY COUNCIL MEETING MUNICIPAL BUILDING JANUARY 13, 1977 8:00 P.M. TO 9:30 P.M. The City Council of the City of Jacksonville, Arkansas, met Thursday, January 13, 1977, at 8:00p.m. in the Municipal Building. The meeting was called to order by ~1ayor Reid, who also led the invocation, followed by the recitation of the "Pledge of Allegiance." On ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Elkins, Swaim, Wilson, and Abdin. 5 present and 1 absent at the time the roll was called. Alderman Brickell was on his way and arrived soon after ROLL CALL. Others present were: Mayor Reid; Jane Kuykendall recorded the Minutes; Nancy Gerren, Mayor 1 s Secretary; t·1ike Hagge, Grants Coordinator; Bill Owens, City Engineer; Tommy Robinson, Police Chief; and the applicants for City Attorney: Hubert Alexander, Paul Groce, and Ronald Mills. GENERAL Mayor Reid stated that this meeting was called for the purpose of interviewing applicants for position of City Attorney for the City of Jacksonville. At this time Mayor Reid announced that the City Council would go into Executive Session to interview the applicants and reopen later to vote on the appointment of City Attorney. After one hour for the three twenty -minute interviews and some discussion among the Council members, Alderman Elkins moved, seconded by Alderman Abdin, that the City Council appoint Ron Mills as City Attorney. ROLL CALL and the fo llowing voted aye, Aldermen: Lawson, Elkins, Swaim, \·Jilson, Brickell, and Abdin. ~1otion received 6 affirmative votes and 0 negative vo tes. MOTION CARRIED. ANNOUNCE~·1ENTS: A special Planning Commission Meeting with Metroplan; Comprehensive Development; ~1aster Street Plan was set for Tuesday, January 18, 1977, at City Hall at 7:30p.m. The City of Jacksonville will observe a holiday Wednesday, January 19, 1977, (Robert E. Lee 1 S birthday). Mayor Reid requested the council 1 S wishes on honoring former city councilmen for their service to the City of Jacksonville. It was the general consensus of the Council not to honor the former council men. Alderman Abdin stated that the new City Attorney should work with Ben Rice. Alderman Abdin moved, seconded by Alderman Lawson, to adjourn until the next regularly scheduled council meeting January 20, 1977, at 7:30p.m. All approved by voice vote. 9 . CURRENT ACCOUNTS PAYABLE January 1977 Aclin Ford Co., Inc. (pd.) 3.09 Akins & Son (pd.) 40.00 Aqua Utility Inc. 258.95 Bill's Auto Parts 17.29 Brooks Farm & Garden 8.39 c.B. Carr (pd.) 17.57 Construction Machinery 49.70 Crain Sales 191.70 G.P. Freshour Constractor 72.37 Goodsell Welding & Iron 86.06 Holman/Pyle Co. (pd.) 72 .oo. Jacksonville Dust Service 35.00 Jacksonville Marine 257.50 Lofland Company 321.36 McKesson Chemical 2,564.70 O.B. Repair 88.77 W&S Petty Cash Fund (pd.) 142.12 ~ckwell International 1,029.34 Sparling, Envirotech Corp.(pd) 214.99 Town Country Ins. 2,448.00 Vaughan 88.52 Walker's Radiator Ser. (pd.) 151.60 Acme Uniform Rental Allied-Ark. Bearing Co. BIF (pd.) Binswanger Glass Co. Capitol Chemical City Lumber Co. Construction News (pd.) Crain Sales (pd.) Gary's Florist Ivy Hall Garage Improved Canst. Methods Jacksonville Starter James Brothers Mobile Modern Chemical Otasco Ray Dodge Smith & Shrader Const. S&S Construction (pd.) 64.00 34.24 32.78 342.14 201.15 361.99 46.80 238.60 25.75 141.01 107.22 28.53 216.46 1,888.50 249.00 16.99 9.68 (pd.) 480.24 Twin City Ford Tractor (pd.) Walker's Radiator Service 730.00 267.72 419.16 Water & Waste Co. TOTAL DISBURSEMENTS BILLS PAID DISBURSEMENTS TO PAY 554.71 14,615,69 2,437,51 12,118,18 u. CITY COUNCIL OF JACKSONVILLE, ARKANSAS 1 AGENDA -REGULAR CITY COUNCIL MEETING JANUARY 20, 1977 1. OPENING PRAYER: 2 • RQIJ., CAlL: 3. PRESENTATION OF MINUTES : 4 • APPROVAL AND/OR CORRECTION OF MINUI'ES: 5 . CONSENT AGENDA: (WATER DEPARTMENT) (WATER DEPARTMENT) (WATER DEPARTMENT) (STREET DEPARTMENT) 6 • WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9 • POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11 • SANITATION DEPAI-<TMENT: Regular City Council Meeting-Jan.6, 1977 Special City Council Meeting-Jan. 13, 1977 Regular City Council Meeting-Dec. 16, 1976 Special City Council Meeting-Dec. 29, 1976 a. Cash Receipts and Disbursements b. Accounts Payable c. Request Outside City Limit Water Tie-on: Gary Marks, Summers Road (Billie Staples) d. Request for Street Lights: a. a. a. (1) Corner of Natchez Trace & Quapaw (1) Corner of Cheyenne Trail & T .P. White (Bill OWens) Req. to Adv. for Bids/Pickup Truck (Billie Staples) Request to advertise for bids/pickup truck replacement (Bobby Brewer) Request acceptance of low bid, plus approval of city's matching portion on Police Ambulance Radio (Tommy Robinson) b. Request acceptance of low bid, plus approval of city's matching portion on Police Base Station Communication Equipment (Tommy Robinson) c. Request to advertise for bids -Police Units (Tommy Robinson) d. Request to advertise for bids -Light Utility Vehicle for Animal Controller (Tommy Robinson) a. Request to advertise for bids -Garbage Truck and pickup truck (Gerald Hamm) CITY COUNCIL OF JACKSONVIu..E, ARKANSAS AGENDA -REGULAR CITY COUNCIL MEETING JANUARY 20, 1977 . t-5': 12 . PARKS & RECREATION DEPT: 13. PLANNING COMMISSION: 14. GENERAL; 15 . APPOIN'IMENTS : a. Recommend ~approval of Final Plat; Section 8 of Northwood Acres Subdivision; 21 lots (with stipulations) b. Recorrmend a pprov a l of plat dedicating street right-of-ways in Northwood Acres Subdivision c. Ord. #427; Arrendment to Municipal Code; Height Limitations on Buildings/City of Jacksonville a. Request approval of Leon Sorrells for Municipal Court Clerk 1 s Posi·tion (Mayor Reid) b. Reqaest approval of for Probation Officer•s-=P-0-Sl~·ti~·o-n--~(~Ma~y--or Reid) c. Ord. #424; AP&L Assessment (Mayor Reid) d . Metroplan Dues for 1977 ($5,712.00) (Mayor Reid) e. Request to advertise for bids and accept low bid for an air compressor and a grease gun for Maintenance Building (Bill CMens) f. City Mechanic Proposal (Mayor Reid) g. Pay Raise/Grant Coordinator (Mayor Reid) h. Aerial Photos (Mayor Reid) i . Roadbed right-of-way; Graham Road Property (Mayor Reid) j . State of the City Report (Mayor Reid) k. Request for $15,000.00 for Housing Authority (Mayor Reid) 1. Request acceptance of low bid on trailer for Jacksonville Elderly Program (Mayor Reid) a . Board of Adjustment/Wallace Wampler to serve out unexpired term of Jerrel Fielder; term expiring February 5, 1979 CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA -REGUlAR CITY COUNCIL MEEI'ING JANUARY 20, 1977 1.1 .. 16. ANNOUNCEMENTS : a . Second Public Hearing; Second Year Funding; C.D.B.G., Thursday, January 27, 1977; ADJOURNMENT: 7:00 p.m., City Hall b. Reception honoring two retiring city employees; Sunday, January 30, 1977; 2-4 p.m. #2 Fire Sta. on Graham Road. c. Board of Adjustrrent Public Hearing; Wed., February 2, 1977; 7:00p.m., City Hall d. Invitation/Alderman/Quorum Court Officials Get-to-gether with city officials/JFK & Randolph Sts. OVerbrook Apt. Clubhouse, NLR January 26, 1977; 6-7:30 p.m. REGULAR CITY COUNCIL MEETING MLNICIPAL BUILDlliG JACKSONVILLE, ARKANSAS JANUARY 20, 1977 The City Council of the City of Jacksonville, Arkansas, rret Thrusday, January 20, 1977, at 7: 30 p.m. in the Municipal Building. The meeting was called to order by Mayor Reid, Alderman Lawson gave the invocation followed by the recitation of the "Pledge of Allegiance." On ROIL CALL the following members were present as their names were called, Aldennen: Lawson, Elkins, SWaim, Wilson, Brickell, and Abdin. 6 present, 0 absent. Others present were: Mayor Reid; City Clerk Floy Avants; Lloyd Bailey, Purchasing Agent; Ophelia Balsingarre, Beautification Director; Nancy Gerren, Mayor's Secretqry; Ron Mills, City Attorney; Billie Staples, Water Departrrent Superintendent; Bobby Brewer, Sewer Depart:rrent Supervisor; Bob Martin, Street Departrrent Supervisor; Annabelle M:x)re, Park and Recreation Director; John New, City Inspector; Tonmy Robinson, Police Chief; , Bill owens, City Engineer; and Mike Hagge, Grants Coordinator. PRESENTATION OF MINUTES Th e Minu tes of the Regular City Council Meeting of Janaury 6, 1977, and the Minutes of the Special City Council Meeting held January 13, 1977, were presented to the Council for study and later approval. CORRECTIONS AND/OR ADDITIONS 'IO THE MINUTES Corrections and or a ddl tions to the Mi nutes of the Regular City Council Meeting of December 16, 1976 and the Minutes of the Special City Council Meeting of December 29, 1976, were the next order of business. After no corrections or additions were presented, Alderman Abdin moved, seconded by Alderman Elkins to approve the Minutes as written. ROIL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell, and Abdin. ~tion received 6 affirmative votes and 0 negative votes. MYI'ION CARRIED. CONSENT AGENDA: Mayor Re1d presented the following i terns for approval on the Consent Agenda: Alderman Wilson moved, seconded by Alderman Swaim, to a pprove for payrrent the Current Accounts Payable in the sum of $14,615.69 for the Jacksonville Water & Sewer Department and to accept and file the Cash Receipts and D.isbursements Report for the month of January, 1977, ROLI1. CALL and the following voted aye, Aldermen: Lawson, Elkins, SWaim, Wilson, Brickell, and Abdin. Motion received 6 affirmative votes and 0 negative votes. MJTION CARRIED. Mayor Reid stated that the Cash Receipts and Disburserrents W)Uld not be on the agenda anymore. Alderman Wilson stated that he wanted to see it each rronth even if they weren't going to vote on it. Mayor Reid agreed to this request. Alderman Wilson moved, seconded by Alderman SWaim, to accept the request for an outside city limit water tie-on for Mr. Gary Marks, property located on Sumners. Road. ROIL CALL and the following votes aye, Aldennen: Lawson, Elkins, Swaim, Wilson, Brickell, and Abdin. Motion received 6 affirmative votes and 0 negative votes. MJTION CARRIED. REGULAR CITY COUNCIL MEETING JANUARY 20, 1977 PAGE 2 Alderman Wilson moved, seconded by Alderman Swaim, to approve and accept billing on the following street l ights in the City of Jacksonv ille, Arkansas: (l) on the Corner of Natchez Trace and Quapaw and (2) on the Corner of Cheyenne Trail and T. P. White Drive rou.. CALL and the following voted aye, Aldennen: Lawson, Elkins, SWaim, Wilson, Brickell, and Abdin. Motion received 6 affirmative votes and 0 negative votes . .M)TION CARRIED. · WATER DEPARTMENT: Alderman Abdi.n moved, seconded by Alderman Swaim, that the city advertise for bids for a new pickup truck for the Water Department. ROLL CALL and the following voted aye, Aldennen: Lawson, Elkins, Swaim, Wilson, Brickell, and Abdin. .M:>tion received 6 affirmative votes and 0 negative votes . .M)TION CARRIED. SEWER DEPARTMENT: Alderman Wilson moved, seconded by Alderman Abdin, to advertise for bids for a new pickup truck (a replacement) for the Sewer Depart:Irent. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, :Swaim, Wilson, Brickell, and Abdin. .M:>tion received 6 affirmative votes and 0 negative votes . MYriON CARRIED. FIRE DEPARTMENT: POLICE DEP.ARI'.MENT: Mayor Reld llltroduced the followina Police ambulance radio bids: Motorla General Electric $2,163.00 $2,320.66 Police Chief Tomny Robinson requested the Council accept the low bid, plus approval of the City's matching portion on Police Ambulance Radio. The City was awarded a grant from the Department of Transportation through the Arkansas Public Safety Program for $1,000.00 for the Police radio and $3,590.00 for the Hospital with the understanding that the City would match the other 50%. The low bid on the equipnent was made by .M:>torola for $2,163.00. Therefore the City's portion of the cost WOLlid be $1,163.00. Aldennan Elkins moved, seconded by Alderman Lawson to accept the low bid su.buetted by .M:>torola for $2,163.00 for the Police EMV radio. ROLL~'C1\LL and the following voted aye, Aldennen: Lawson, Elkins, Swaim, Wilson, Brickell, and Abdin. .M:>tion received 6 affirmative votes and 0 negatives votes. MYriON CARRIED. Mayor Reid introduced the following Police Base station bids: M-J Communications Motorola General Electric $7,687.55 $7,821.78 $8,454.09 At this time Chief Robinson requested the acceptance of a bid plus approval of the City's matching portion on. Police Base Station Communication EquiPment. REGULAR CITY COUNCIL MEETING JANUARY 20, 1977 PAGE 3 He requested the acceptance of the second lowest bid from Motorola because the lowest bid from M-J Communications was equipment that did not meet the requirements of the base station needed by the Jacksonville Police Department. The City was recently awarded a grant fran LEAA to purchase the new base station. The award was made on a 90% Federal, 5% State, and 5% City funding basis. The City's share of the cost VJOuld be $391.09 (set aside in the Budget for LEAA match pus:r;oses.) Alderman Lawson rroved, seconded by Alderman Elkins, to accept the E:econd lowest bid from Motorola, inc. in the arrount of $7, 821.78. ROLL CALL and the followmg voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson j Brickell, and Abdin. Motion received 6 affirmative votes and 0 negative votes. MJI'ION CARRIED. Chief Robinson requested to advertise for bids for six new police units to replace 6 old units. The new cars VJOuld be in mid-size intermediate range, not full-size. Alderman Elkins moved, seconded by Alderman Wilson, to advertise for bids for 6 new police units to be paid for out of Revenue Sharing Funds; and set a deadline date for deli very in specs. ROLL CALL and the follow-:ing voted aye, Aldenren: Lawson, Elkins, Swaim, Wilson, Brickell, and Abdin. Motion received 6 affirmative votes and o negative votes. MJTION CARRIED Chief Robinson also requested to advertise for bids for a small, economical pickup truck for the Animal Controller to replace his worn-out vehicle. (This will be equipped later on with metal cage for animals.) Alderman Abdin rroved, seconded by Alderman Swaim, to advertise for bids for a sm~ll pick-up truck for the Animal Controller .to be paid for out of Revenue Sharing funds. ROLL CALL and the following voted aye, Aldenren: Lawson, Elkins, Swaim, Wilson, Brickell, and Abdin. Motion received 6 affirmative votes and 0 negative votes. MJI'ION CARRIED. STREET DEPARI'MENT: SANITATION DEPAR.I'MENT: Aldennan Abdin rroved, s econded by Alderman Elkins, to advertise for bids for a new garbage truck and a new pickup truck to be paid for out of Revenue Sharing Funds for the Sanitation Department. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell, and Abdin. M8tion received 6 affirmative votes and 0 negative votes . MJI'ION CARRIED. It was stated that if two or three trucks were advertise~together, the bidding company might lower their prices . Mr. Bailey, Purchasing Agent, stated that if the department heads :could agree on the same specifications, the trucks could be advertised together. Alderman Lawson stated that a radio VJOuld be a useless i tern for department head vehicles. Therefore, ~\. ~· REGUlAR CITY COUNCIL MEETING JANUARY 20, 1977 PAGE 4 it was general consensus of council members that the specifications that are to be written up regarding the three pickup trucks for water, sewer and sanitation departrrents should be brought back to the council for · , . approval before actual advertising for bids is consurnated. PARKS & RECREATION DEPARTMENT: PLANNING COMMISSION: Aldennan Abdm rroved, seconded by Alderman Wilson, to approve the Planning Commission's recommendations to approve the final p l at ; Section 8 of Northwood Acres subdivision; 21 lots with the stip ulation that developer post bond in the arrount of $6, 000.00 to cover streets , and that up dated drawings be submitted to city engineer showing sewer easement. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell, and Abdin. :rvbtion received 6 affirmative votes and 0 negative votes • M<JI'ION CARRIED. Alderman Wilson moved, seconded by Alderman Swaim, to approve plat dedicating street ri~1t-o f-ways in Northwood Acres Subdivision (per city engineer) . ROLL CALL and the following voted aye , AldenTien: Lawson, Elkins, SWaim, Wilson, Brickell, and Abdin . Motion received 6 affirmative votes and 0 negative votes. MYriON CARRIED. ORDINANCE NUMBER 427 11 AN ORDINANCE AMENDING SECTION 18.84 .OSOB OF THE JACKSONVILLE MUNICIPAL CODE; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. 11 was introduced (This ordinance puts restrictions of 120' on height of buildings) Alderman Elkins moved, seconded by Alderman Lawson, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldennen: Lawson, Elkins, Swaim, Wilson, Brickell, and Abdin. Motion receive 6 affi:r:mati ve votes and 0 negative votes. MYriON CARRIED. Ordinance read for FIRST TIME by Nancy Gerren. Alderman Wilson moved, seconded by Alderman Lawson that the Ordinance be a ccepted on FIRST READING. ROLL CALL and the following voted aye, Alde:r:nen: Laws on, Elkins, Swaim, Wilson, Brickell, and Abdin. .Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Wilson moved, seconded by Alderman Swaim to suspend the rules and place the Ordinance on SECOND READ ING. ROLL CALL and the following voted aye, Aldermen : Elkins , SWaim , Wilson, Brickell , and Abdin . Motion received 6 a f firmative votes and 0 negative votes. MYI'ION CARRIED. Mayor Reid read the Ordinance for the second time. Alderman Swaim moved, seconded by Aldermari Abdin, to further suspend the rules and pla.c.::e the Ordinance on THIRD AND FINZ\L READING. ROLL CALT. and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell, and Abdin. .Motion r eceived 6 affirmative votes and 0 negative votes. l\IDTION CARRIED. Mayor Reid read the Ordinance for THIRD AND FINAL TIME • REGULAR CITY CDUNCIL MEETING JANUARY 20, 1977 PAGE 5 Alderman Lawson rroved, seconded by Alderman Swaim, that the Ordinance be APProVED AND ADOPIED. roLL CALL and the following voted aye, Aldermen: Lawson, EJkins, SWaim, Wilson, Brickell, and Abdin. J.l.btion received 6 affirmative votes and 0 negative votes. .M:YI'ION CARRIED. Aldennan EJkins rroved, seconded by Aldennan Wilson, that the EMERGENCY CLAUSE be appr oved and adopted. ROLL CALL and the following voted aye, Aldennen: Lawson, EJkins , Swaim, Wilson, :B1rickell , and Abdin. J.l.btion received 6 affirmative votes and 0 negative votes. .M:YI'ION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APProVED AND ADOPTED AND NUMBERED 4 2 7 THIS 20TH DAY OF JANUARY, 1977. GENERAL: Mayo r Reid asked the approval of Leon Sorrells for Municipal Court Clerk's Positionw . Aldennan Brickell rroved, seconded by Aldennan Swaim, to approve the appointrrent of Leon Sorrells for the position of Court Clerk. ROLL CALL and the following voted aye, Aldermen: Lawson, EJkins, SWaim, Wilson, Brickell, and Abdin. J.l.btion received 6 affirmative votes and 0 negative votes • .M:YI'ION CARRIED. Mayor Reid stated that JudgeBatton has not found anyone for the position of Probation Officer as of this time. ORDINANCE NUMBER 424 "AN ORDINANCE FIXING AND IMPOSING THE AGGREGATE AMJUNT OF FEES, CHARGES AND SPECIAL TAXES 'ID BE PAID THE CITY OF JACKSONVILLE, ARKANSAS BY ARKANSAS FOWER & LIGHT CO.fviPANY AND THE METHOD THEREOF, AND FOR OIHER PURPOSES," • 1 ; was introduced. Alderman Abdin rroved, seconded by Alderman Swaim, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldennen: Lawson, EJkins, Swaim, Wilson, Brickell, Abdin. :r.btion received 6 affirrcative votes and 0 negative votes. MYI'ION CARRIED. Ordinance read for FIRST TIME by Nancy Gerren. Alderman Swaim rroved, seconded by Alderman Wilson, that the Ordinance be accepted on FIRST READING. roLL CALL and the following voted aye, Aldennen: Lawson, EJkins, SWaim, Wilson, Brickell, and Abdin. Motion received 6 affirmative votes and 0 negative votes. .M:YI'ION CARRIED. ORDINANCE A<X:EPTED ON FIRST READING. Alderman Abdin rroved, seconded by Alderman Swaim, to suspend " ~ the rules and place the Ordinance on SECDND READING. ROLL CALL and the following voted aye, Aldennen: Lawson, EJkins, Swaim, Wilson, Brickell, and Abdin. J.l.btion received 6 affirmative votes and 0 negative votes. MJTION CARRIED. Mayor Reid read the Ordinance for the SECOND TIME. Aldennan Lawson rroved, seconded by Aldennan EJkins, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldennen: Lawson, Elkins, Swaim, Wilson, REGUlAR CITY COUNCIL MEETING JANUARY 20, 1977 PAGE 6 Bricke ll, and Abdin. M:>tion received 6 affinnati ve votes and 0 negative votes . l10I'ION CARRIED. Mayor' Reid read the Ordinance for THIRD AND FINAL TIME. Aldennan Swaim rroved, seconded by Aldennan Brickell, that the Ordinance be APProVED AND AOOPTED. roLL CALL and the following voted aye, Aldennen: Lawson, Elkins, Swaim, Wilson, Brickell, and Abdin. r.btion recieved 6 affirmative votes and 0 negative votes. MJ 'riON CARRIED. Alderman Abdin moved, seconded by Alde:rman Wilson, that the EMERGENCY CIAUSE be approved and adopted. ROLL CALL and the following voted aye , Aldermen: Lawson , Elkins, SWaim, Wilson, Brickell, and Abdin. M:>tion recieved 6 affimative votes and 0 negative votes. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 4. ~2 4 THIS 20TH ~y OF JANUARY, 1977. At this ti.m:!, Mayor Reid stated that the Metroplan dues for the City o f J acksonv i lle to support the operation of Metroplan for 1977 was due. Alderman Lawson noved, seconded by aldennan Abdin, to pay the Metroplan dues in the arrount of $5, 712.00 for the year of 1977. roLL CALL and the following voted aye , Aldenren: Lawson, Elkins, Swaim, Wilson, Brickell, '· and Abdin. Motion received 6 affirmative votes and 0 nega·tive votes. MJTION CARRIED. Bill OWens, City Engineer, requested to advertise for bids and accept the low bid for an air compressor and a grease gun for the new Maintenance Building as this equipment is needed imrrediate y. He stated that the air compressor and the grease gun would be large enough to accommodate future needs (if the city hired a mechanic to v;ork on city vehicles.) Aldennan Elkins moved seconded by Aldenuan Swaim, to advertise f or bids only for a grease gun and air compressor for the new Maintenance building. ROLL CALL and the following voted aye, Aldennen: Lawson, Elkins , Swaim, Wilson, Brickell, and Abdin. Motion received 6 affirmative votes and 0 ~ negative votes . ~rn'ION CARRIED. Mayor Reid proposed the hiring of a city reel anic for the maintenance of city vehicles. He stated the duties o f the mechanic: (1) to keep a card file for all city vehicles (2) to p;rrfom preventive maintenance (3) to service all vehicles (4) to perform tune-ups (5) to make a work order for each job done (6) to install chains when necessary (7) to repair-replace lights, signals. ':Che med1anic would be paid $7. 00 an hour. It -was Alderman Abdin' s suggestion that the city advertise this job opening in the paper and list the : stipulations then get with ·the depa.rtrrent heads and bring the final choices back to the council for the final decision. Aldennan Wilson stated that the Mayor could choose the mechanic after he intervi e wed the applicants and the Council could approve his selection . .-I REGUlAR CITY COUNCIL MEETING JANUARY 20, 1977 PAGE 7 It was stated that the initial cost would be large for the equipnen.t needed for the :rrechanic to work but in the future, the city would save rroney by having the :rrechanic do the work instead of taking it out. Alderman Wilson rroved, seconded by Alderman Elkins, to proceed with advertising the position of city :rrechanic in the paper for the City of Jacksonville and bring selection back for Council approval. ROLL CALL and the following voted aye, Aldennen: lawson, Elkins, Swaim, Wilson, brickell, and Abdin. Motion received 6 affinnative votes and 0 negative votes. MYI'ION CARRIED. At this tim=, Mike Hagge, Grants Coordinator, requested that the Council approve a pay raise for him in the anount of $448.04 (total request) for a six rronth period to be paid fran anti -recessiona:r:y rroney received fr~ the govern:rrent. Mayor Reid stated that the salary for the grants coordinator was put in unappropriated funds portion of the 1977 city budget until he is no longer paid by C.E.T.A .. ·.c.E.T.A. is still paying his salary and the latest word the city has is that his salary will be paid for thru June/1977. He said the city has received so far approximately $3, 800 in antirecessionary funds. This rroney is to be used for personnel salaries in helping alleviate unemployment in the oarnmunity . It was Mayor Reid's prop::>sal to the council at this tim= that the raise in salary for Mike Hagge be taken out of these afore:rrentioned antirecessionary funds. In other words, the C .E. T .A. people would fund $833.32 per rronth, and the city would pay the difference requested for a raise out of these funds. Alderman Brickell rroved, seconded by Alderman Wilson, to grant this pay raise of $448.04 to grants coordinator, Mike Hagge, to be allocated out of antirecessionary funds. ROLL CALL and the following voted aye, Alde:rmen: laWson, Elkins, SWaim, Wilson, Brickell, and Abdin. Mbtion received 6 affirmative votes and 0 negative votes. MYI'ION CARRIED. Alderman Elkins rroved, seconded by Aldez:m:m Wilson, that the aerial photos of the city be accamplished with a cost not to exceed $2, 000. 00. 'Ihis is the first step in drainage study to be conducted by the city. ROLL CALL and the following voted aye, Aldenren: Lawson, Elkins, Swaim, Brickell, and Abdin. M::>tion received 6 affinnative votes and 0 negative votes. MJI'ION CARRIED. Mayor Reid stated that Mr. Bob Blasingarre has requested the city grant a roadbed easement, 720 feet by 50 feet, located on Graham Road where the city owns 80 acres which was a fonner landfill site. He requests access of Graham Road to his property through this prop:>sed easerrent. The council discussed a nap of the area which was provided in council agenda packet so that exact location of property in question could be analyzed and voted on. REGULAR CITY COUNCIL MEETING JANUARY 20, 1977 PAGE 8 After discussion, Aldennan Abdin rroved, seconded by Alderman Wilson to grant request of aforerrentioned easement. All voted in the affirmative. M:YI'ION CARRIED. In a deviation from the agenda, Mayor Reid stated that the Jacksonville Housing Authority has requested a loan of $15,000.00 to pay some of their bills until their rroney comes in. Aldennan Elkins rtoved, seconded by Aldennan Wilson, to grant this request of a loan to the Jacksonville Housing Authority for $15,000.00. ROLL CALL and the following voted aye, Alde:r:rren: Lawson, Elkins, SWaim, Wilsbn, Brickell, and Abdin. .r.Dtion received 6 affirmative votes and 0 negative votes. MJTION CARRIED. In a second deviation fran the Minutes, Mayor Reid requested the acceptance of the low bid for the trailer for the Jacksonville Elderly Activities Program. The trailer would be purchased from bugeted allocation of $10,000.00 and the neasurerrents are 14' x 70' • The trailer is to be put in the City' s nane • Alderrran Elkins rroved, seconded by Alde:r:rnan Abdin, to accept the low bid of $10,048.60 and to anend the bid with correct tax amount. ROLL CALL and the following voted aye, Alde:r:men: Lawson, Elkins, SWaim, Wilson, brickell, and Abdin. .r.Dtion received 6 affirmative votes and 0 negative votes. MYI'ION CARRIED. At this tiire, Mayor Reid presented the State of the City report. It was the general consensus of the Council to take this report horre for further study. APPOINTMENTS: Aldennan Abdin rroved, seconded by Alderman Lawson to approve Mayor Reids appointrrent of Wallace Wampler to serve out the unexpired te:rm of Jerrel Fielder on the Board of Adjustrrent. All approved by voice vote. ANNOUNCEMENTS: Mayor Reid announced that the Second Public Hearing; Second Year Funding; Carnnunity Developrnnt Block Grant, will be held Thursday, January 27, 1977 at 7:00 p.m. in the City Hall. A reception honoring two retiring city employees, Theo O'Neal and Elner Hines, will be held Sunday, January 30, 1977; from 2:00 to 4:00 p.m. at #2 Fire Station on Graham Road. The Board of Adjustment Public Hearing will be Wednesday, February 2, 1977 at 7:00 p.m. at the City Hall. An invitation to all Councilmen is extended for an informal get-together between city officals and Quorum Court nembers. At JFK and Randolph in North Little Rock at the Overbrook Apartment Clubhouse, January 26, 1977, from 6:00 to 7:30 p.m. Jerrel Fielder announced he would like to invite Aldermen to view slide presentation his engineering finn has canplied concerning Main Street and Marshall Road Improvements. r . I .. I REGULAR CITY COUNCIL ME:m'ING ~ 20, 1977 PAGE 9 Alde:rman Swaim roved, seconded J::>y-Alde:rmmvr:~, to adjourn until the next regularly scheduled council meeting February 3, 1977 • ;;.1. l. 2. 3. 4 . 5 . 6. 7. 8. 9. 10. ll. 12. 13. CITY COUNCIL OF JACKSONVILLE,. ARKANSAS AGENJ)Z\ -REGUlAR CITY COUNCIL MEETING FEBRUARY 3, 1977 OPENING PRAYER: ROLL CALL: PRESENTATION OF MINUIES: APPROVAL AND/OR CORRECTION OF MINUIES: CONSENT AGENDA: (STREET DEPARI'MEN"T) WA'IER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT : POLICE DEPARTMENT: STREET DEPARTMENT: SANITATION DEPARTMENT: PARKS & RECREATION DEPT: GENERAL: a. a. Regular City Council Meeting-Jan. 20, 1977 Regular City Council Meeting-Jan. 4, 1977 Special City Council Meeting-Jan. 13, 1977 Request for Street Light/700 Block of Smart Street Request to adv. for bids/labor and material to repair roof on Water Dept. building (Mayor Reid) a . Temporary pump station for So. Jacksonville (Alderman Wilson) a. Request to adv. for bids/pickup truck (Bobby Martin) a. Request approval of , Probation Officer's Position (Mayor Reid) b . Res. #184-77 ; C.D.B.G. Second Year Funding (Mayor Reid) c . Emergency Telephone Service Discussion (Ma yo r Reid) d . Discussion/ concerning: Arkla Gas (Aldennan .Abdin) e . Drainage Proposal/East of Loop Road (Mayor Reid) /.-; f. Discussion/Attorney for /onoke Water Case (Mayor Reid) g . Establishment of additional ward (Ald: Wilson & Abdin) h. Specifications for pickup trucks (4) (Mayor Reid) CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA -REGULAR CITY COUNCIL MEETING FEBRUARY 3, 1977 13. GENERAL: (Continued) 14. APPOIN'IMENTS: 15. ANNOUNCEMENTS : ADJOURNMEN'T: i. Transfer of property from eity of Jacksonville to Frank Carder (Mayor Reid) a. Hospital Commission - J .c. George (to serve out unexpired term of Dan Wingard; Term expires June 31, 1980) b. Board of Adjustment -William Howard, Jr. (Term expires February 5, 1980) (Reappointment) c. Res. #185-77; Jacksonville Housing Authorit a. Cormussioners -Fred West; John Weaver a. Distribution of required H.U.D. forms: (COMMUNITY DEVEWPMENT PROGRAM) a. Affirmative Action Plan for Contractors and businesses b. In-House Affirmative Action Plan for Municipal Employment c. Section 3 Compliance Plan b. Suggestions requested for antirecessionary funds REGULAR CITY COUNCIL MEEI'ING MUNICIPAL BUILDING FEBRUARY 3, 1977 7:30 P.M. TO 9:00 P.M. The City Council of the City of Jacksonville, Arkansas, met Thursday, February 3, 1977, at 7:30p.m. in thE Municipal Building. The rreeting was called to order by Mayor Reid and the invocation was given by Aldennan Tonmy SWaim; followed by the recitation of the "Pledge of Allegiance." On ROLL CALL the following rrernbers were present as their names were called, Aldenren: Lawson, Elkins, Swaim, Wilson, and Abdin. 5 present and 1 absent. Aldennan Brickell was absent· at the titre the Roll was called but arrived later. Others present were Mayor Reid; City Clerk Flay Avants; Nancy Gerren, Mayor's Secretary; Bobby Brewer, Sewer Supervisor; Bob Martin, Street Supervisor; Bill <Mens, City Engineer; John New, City Inspector; Ron Mills, City Attorney; Annabelle MJore, Park and Recreation Director; Billie Staples, Water D.epartrcent Supervisor; Lloyd Bailey, Purchasing Agent; Torrmy Robinson, Police Chief; Ophelia Blasingame, Beautification Director; Leon Sorrells, Court Clerk; and Mike Hagge, Grants Coordinator. PRESENTATION OF MINUTES The Minutes of the Regular City Council Meeting of January 20, 1977, were presented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES Corrections and/or additions to the Minutes of the Regular City Council Meeting of January 4, 1977, and the Special City Council Meeting of January 13, 1977, were the next order of business. After no corrections or additions were presented, Aldennan Abdin IIDved, seconded by Aldennan Wilson, to approve the Minutes as written. All voted in the affirmative. CONSENT AGENDA Mayor Reid presented the following item for approval on CONSENT AGENDA: A request for a street light in the 700 block of Smart Street was submitted. It was stated this request has been checked out by the City Engineer and he does not recommend approval because it w::>uld be within 30 0 feet of an existing light. Aldennan Wilson rroved, seconded by Alderman Lawson, to deny this request. ROLL CALL and the following voted aye, Aldenren: Lawson, Elkins, SWaim, Wilson, and Abdin. M:>tion received 5 affirmative votes and 0 negative votes • M)TION CARRIED. WATER DEPARI'MENT The Water Department requested permission to advertise for bids for materials and labor to repair or renew the roof on the Water Departrrent building. Billie Staples, Water Departrcent Superintendent, stated the roof has been patched previously and it is her recommendation that a new roof be placed on the building. David Teague Roofing, Jacksonville, are submitting two cost quotes; $375 for repairing the roof and $1260 for replacing the roof. Alderman Abdin IIDved, seconded by Alderman Wilson, to advertise for bids for a new roof for the Water Departrrent Building. ROLL CALL and the following voted aye, Alderrren: Lawson, Elkins, swaim, Wilson, and Abdin. Motion received 5 affirmative votes and 0 negative votes . .MJTION CARRIED. SEWER 'DEEAR'L'MENT REGUlAR CITY COUNCIL MEETING FEBRUARY 2, 1977 PAGE 2 The next ~tern o f business was the temporary pump station for South Jacksonville. Alderman Wilson stated that after the line was put dawn, there would be no place to take the water. 'lbmmy Bond stated that the cost of running the sewer line that was funded from 1975 discretionary block grant monies was less than anticipated and there was approximately $40,000.00 left. The interim pump station would cost approximately $15,000.00. The grant that is currently funding this project would take care of 2/3 of the people in the South Jacksonville area. The city is presently applying for another discretionary block grant to include the other 1/3. This interim pump station would allow these people to tie on as soon as the service lines are completed. TOrrmy Bond stated that old pumps would be taken out of the old pump station on Military Road. These pumps would be rebuilt and a change-order v..Duld be obtained and added on to our contract with our contarctor that would add this interim pump station and would be paid for from the existing grant. Alderman Wilson moved, seconded by Alderman Swaim, that the city enter a change-order to include the interim pump station, and if the change-order is within the price range that is anticipated, the Council authorize the Mayor to go ahead and accept the change-order. ROLL CALL and the following voted aye, Alde:rmen: Lawson, Elkins, SWiam, Wilson, Brickell, and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. FIRE DEPARTMENT POLICE DEPARTMENT STREET DEPARTMENT Alderman Abd ~ move d, seconded by Alderman Wilson, to advertise for bids for a pick-up truck for the Street Department. Motion approved by voice vote. (This pick-up will be included in the specifications on the agenda later in the meeting.) SANITATION DEPARTMENT PARKS & RECREATION DEPARTMENT GENERAL: .Mayor Reid stated that Judge Robert Batton requested the appointment of a Probation Officer be postponed until next council meeting. Alderman Wilson asked that the Council be furnished the names of the applicants and sorre background information on each. After discussion, it was the general consensus that Judge Batton v..Duld be more ci.ble to select the man for the position of Probation Officer than the Council, and Mayor Reid stated he would ask Judge Batton to submit one name only to the Council for a pproval at the next meeting. RESOLUTION 184-77: A RESOLUTION AUTHORIZING DISCRETIONARY FUND PRE-APPLICATION UNDER COMMUNITY DEVELOPMENT PROGRAM FDR 1977. (This entails serving the rest of South Jacksonville with sewer service lines and sewer lines for Taneyville, North First Street area.) REGULAR CITY COUNCIL MEETING FEBRUARY 3, 1977 PAGE 3 Alderman Wilson rroved, seconded by Aldenmn Elkins, that Resolution 184-77 be read. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, swajm, Wilson, Brickell, and Abdin. MJtion received 6 affirmative votes and 0 negative votes. MYI'ION CARRIED. Nancy Gerren read the Resolution in its entirety. Aldennan Abdin moved, seconded by Alderman Elkins, to approve and adopt Resolution 184-77. ROLL CALL and the following voted aye, Aldennen: Lawson, Elkins, SWaim, Wilson, Brickell, and .Abdin. !Ybtion received 6 affirmative votes and 0 negative votes. MYriON CARRIED. RESOLUTION APPROVED AND AOOTPED AND NUMBERED 1 8 4 - 7 7 THIS 3RD DAY OF FEBRUARY, 1977. The next item of business was a discussion on an errergency telephone service, to be provided by Central Arkansas Resource Coordina·tion Center. This would provide an ambulance back-up program on a pro-rated basis for the city and surrol.Ulding area. Mayor Reid stated that Fire Chief Davis, who wanted to discuss this item with the Council, was unable to attend the meeting and he asked that the discussion be postponed until the next council meeting. At this time, Aldenmn Abdin stated that Arkla cas Corrpany has paid considerably less in assessments to the City of Jacksonville than Arkansas Power and Light or General Telephone. He stated that the City of Jacksonville might not be getting their share fran Arkla cas and this matter should be looked into. He stated that Ordinance 183, passed on September 21, 1962, stated that at the end of each calendar year, the Gas Company shall determine the total number of domestic and comrrercial meters in use during the year within the city limits of the City of Jacksonville, and shall inform the JVIayor of the result of this calculation. He stated that for the last 10 years, the Gas Company has not given the City this information. No formal action by Council was taken at this time, as City Attorney, Ron Mills, stated he and forwarded a letter to Arkansas Louisiana Gas Company asking for aforerrentioned information. Also, he said after compiling data on rreter settings he would bring his findings and reconroendations, if possibile, back to Council at next meeting. Mrs. Avants stated that, since 1962 to the present, Arkansas Power and Light paid $651,937.43, General Telephone paid $454,489.97, and Arkansas Louisiana Gas paid $100, 35 7. 87 in franchise taxes. 'Ihe $2. 00 a meter setting fee is the matter to be investigated as no concrete number of meters has been fur- nished through this period. There was legislation that gave Arkansas Wuisiana Gas Company the option of 4% of gross revenue, or $2. 00 a IPeter as payrrent of taxes to the City of Jacksonville. The city col.Ulcil elected to receive the $2.00 per meter, at that time, rather than charge the difference between the 4% and the meter charge back to the customer. REGUlAR CITY COUNCIL MEETING FEBRUARY 3, 1977 PAGE 4 At this t:i.roo, Mayor Reid introduced .Mr. Charles Jones and Mr. D3.le Wilson of Wildlife Management Company, Hope, Arkansas, who were here to discuss the drainage project for the area east of Loop Road. rtr. Wilson stated that beaver dams are the problem. He and Mr. Jones went into the area and found nine darns starting from the back of Jack's Bayou. He estairoated that 100 acres of land were under water. He stated that the only way to open this area permanently and let the water flaw through would be to remove the beavers from the area {using traps that 1/JGluld kill instantly) and use explosives to get rid of teh dams, then maintain the area by going back frequently to rerrove the beavers that coJ.re back or migrate to the area. Mr. Wilson proposed to {1) remove the dams located on area between sewage plant and Graham Road {2) spend 2 months of extnesive trapping to lower the n\.IIOOer of beaver to a manageable level (3) manage the area for a period of l year to keep the area free of beaver dams and to trap the beavers that move back into the area after the intensive trapping, at a cost of $18,000.00 for the entire project. He stated that after the first year of management, the cost per month for management would decrease by one half. Alderman Brickell asked for references, and the following were given: Calion Lumber Company Charles Thomas Calion, Arkansas Noel Yoho International Paper Co. Carrden, Arkansas H. C. Cabe Cabe Land Co. , Inc. Gurdon, Arkansas George Peck Mr. Andrew Husley Director Arkansas Game and Fish Commission Little Rock, Arkansas Commercial National Bank Texarkana, Arkansas Ivlay or Reid stated h e VPuld write to aforementioned companies/organizations on wildlife management qualifications and give copies of this correspondence to alderman for their reference. Alderman Abdin moved, seconded by'Aldermqn Wilson, to advertise for bids for this project. Ron Mills stated that the City VX)uld have to check with Lonoke County since the area was out of city limits and he would check to see if city noney could be spent outside the city limits. ROLL CALL and the following voted aye, Alde:r:nen: Lawson, Elkins, Swaim, Wils on, Brickell, and Abdin. .MJtion received 6 affinnative votes and 0 negative vo·tes. MOTION CARRIED. _../ The next item of business was the discussion of the Lonoke Water Case. Ron Mills, City Attorney, stated that the Lonoke County Attorney has filed a motion to dismiss the case and February 11th is date set for hearing on the aforerrentioned motion. A trained hydrologist wiJ~ be presenting case. Mayor Reid suggested that council leave decision to Ron Mills on whether he requires help on case or not. Counil rrembership' s general consensus of opinion was to follow along with Mayor Reid's suggestion. The next i tern of busine ss was the est.Jblishment of an FJrk'l i t-.i onal ward for the City of Jacksonvllle~ Alderman Wilson stated that this did not require any action from the council. He st:nted that the procedure for establishing an additional ward is to obtain a petition with 100 signatures for the REGUlAR CITY COUNCIL MEETING FEBRUARY 3, 1977 PAGE 5 establisherrent of the ward, then refer the petition to the Circuit Court. The Judge sets a hearing to determine its merit, and has the authority to detennine whether it is practical to create another ward. 'Ihe Judge appoints three people to draw up the boundaries . Mayor Reid introduced specifications for four ( 4) pickup trucks ( Water, Sewer, Sanitation, & Street Departrrents) (l) 4 long wheelbase (2) 4 wide bed (3) 4 automatic transmission (4) 4 eight (8) cylinder ~gine (min. 350 cubic in.) (5) 4 A.M. radio (stand~ equipment) (6) 4 solid color (white) (7) 4 po-wer sterring (8) 3 with factory air conditioning (9) 1 without factory air conditioning At this time, specifications for four new pickup trucks were discussed. It was decided that three trucks would be advertised for with air conditioning and one without. All other specifications were the sarre for the four trucks. Alderman Abdin rroved, seconded by Aldennan SWaim, to advertise for bids for these trucks with the specifications listed, three with air conditioning and one without. All voted in the affirmative. MYI'ION CARRIED. The next order of business was the transfer of property from the City of Jacksonville to Frank Carder. 'Ihe property concerned was the portion by highway 67-167 and Main Street that used to be John Harden Drive. Alderman Lawson rroved, seconded by Alderman Swaim, to transfer the property. After the question arose that an ordinance was needed to transfer the pLoperty by the city, Aldennan Lawson then corrected his motion and Alderman Swaim agreed to change the second that an ordinance be prepared for this item and presented at the next meeting. All approved by voice vote .' MJTION CARRIED. APPOINTMENTS: Aldennan Brickell moved, seconded by Aldennan Elkins, to ratify the appointrrent of J. C. Geo:rge to serve the unexpired tenn of Dan Wingard on the Hospital Corrmission, which expires June 30, 1980. All voted in the affi:rrnative. MJTION CARRIED. Alderrnan Abdin rroved, seconded by Alderman Swaim, to ratify the reappointment of William Howard, Jr., to the Board of Adjustment for a te:rm which expires February 5, 1980. All voted in the affirmative. MJTION CARRIED. RESOLUTION 185-77: RESOLUTION APPIDVING AND CONFIRMJNG APPOINTMENTS AND/OR RE-APPOINTMENTS OF COMMISSIONERS OF THE JACKSONVILLE HOUSING AUI'HORITY, JACKSONVILlE, ARKANSAS. (Ratification of Fred West and John Weaver) Aldennan Abdin rroved, seconded by Alderman Elkins, that Resolution 185-77 be read. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, .;37. REGUlAR CITY COUNCIL MEETING FEBRUARY 3, 1977 PAGE 6 Wi lson , Brickell, and Abdin. lvP tion received 6 affi:r::roative votes and 0 negative votes . M.YITON CARRIED. Nancy Gerren read the Resolution in its entirety. Alderman Swaim rroved, seconded by Alde:r:man Elkins, to approve and adopt Resolution 185-77 . ROLL CALL and the following v otes aye , Aldermen : Lawson , Elkins, Swaim , Wi l s on, Brickell, and Abdin . Mo tio n received 6 affinnative votes and 0 negative votes. IDI'I ON CARRIED. RESOLUTION APPROVED AND AOOPTED AND NUMBERED 1 8 5 - 7 7 THIS 3RD DAY OF FEBRUARY, 1977. ANNOUNCEMENTS: Mayor Reid announced that required H. U .D. forms (booklets) have b een rrade available to the COtmcil rrembers for their own use. The b ooks were given to the Council Irelllbers at the meeting. Subject forms are for C .D .B. G. guidelines. Mayor Reid then a sked for sugges.tions for the antirecessionary funds. He stated that the City did n ot received any antirecessionary funds for the third quarter as this is b ased on the amount of unernployemnt in our area. Mayo r Reid announced that Arkansas P ower and Li ght and General Te lephone were W'Orking together in the No rth F irst Street area , trying to snare sane poles for the street lights the Council had voted to p ut in this area . At this :t~, Mayor Reid stated there would be a hamburger dinner for the Council members Thursday, February 10, 1977, at 12:00 to discuss locations for the new Fire Station with Fire Chief Schmitt and Mr. Hightower. At this t~, the City Council went into executive session for a discussion with the Park and Recreation Director and the Parks and Recreation Commission. Following the executive session, Mayor Reid announced a discussion was held with the Park & Recreation Corrmission concerning rurrors in regard to an athletic program for the Park in 1977 , and assured that there will be an athletic program in 1977 that will compare to past years. Alderman Wilson rroved, seconded by Alde:t'TI1al1 Lawson , to adjourn until the next regularly scheduled council treeting February 17, 1977. All approved by voice vote. MJTION CARRIED. CITY RK FLOY B. AVANTS 1. 2. 3 . 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. ·31 . CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA -REGULAR CITY COUNCIL MEETING FEBRUARY 17, 1977 OPENING PRAYER: ROLL CALL: PRESENTATION OF MINUTES: APPROVAL AND/OR CORRECTION OF MINUTES: CONSENT AGENDA: (WATER DEPARTMENT) a. (WATER DEPAR'IMENT) b. (FIRE DEPARTMENT) c. (POLICE DEPARTMENT) d . (STREET DEPARTMENT) e. WATER DEPARTMENT: a. SEWER DEPARTMENT: a. FIRE DEPARTMENT: POLICE DEPARTMENT: a. STREET DEPARTMENT: a . b. c. SANITATION DEPARTMENT: PARKS & RECREATION DEPT: a. PLANNING COMMISSION: GENEAAL: a . Regular City Council Meeting-Feb. 3, 1977 Regular City Council Meeting-Jan. 20, 1977 Cash Receipts and Disbursements Accounts Payable ~nthly Report/~. of JanuaJ7Y-chief Sclunitt ~nthly Report/Mos. of January/December (Chief Robinson) ~nthly Report/~. of January (Bobby Martin) Request/Accept low bid: Water Dep. Roof (Billie Staples) Request/Adv. for bids/Two 2-way Radios; one a replacement and a new one (Bobby Brewer) Request/accept low bid/six ( 6) police units (Chief Robinson) Request/Adv. for bids/Street Sweeper (Mayor Reid) Request/Accept low bid/street signs (Mayor Reid) Request/Accept low bid/air compressor and grease gun (Bobby Martin) Annual Report (Annabelle Moore) No Submission of business for mo. of January /1977. Re::ruest/Accept low bid/four (4) pickup trucks; (Water, ~ewer, S treet , Sanitation Depts.) ' (Mayor Reid) r- CITY COUNCIL OF JACKSONVIlLE, ARKANSAS AGENDA -REGULAR CITY COUNCIL MEETING FEBRUARY 17, 1977 14. GENERAL (Continued) 15 • APPOINTMENTS: 16. ANNOUNCEMENTS : ADJOURNME:m': b. Emergency Telephone Service Discussion (Mayor Reid) c. Set Fair market value/Mr. Lumpkin 1 s property; So . Jacksonville area; c .D. G.B. (Mike Hagge) d. Request/Adv. for bids/sirens and receivers (Civil Defense) (Mayor Reid) e. Request approval of Basil Southerland for City Mechanic' s Position (Mayor Reid) f. Res. #186-77; Transfer of Property to Mr. Frank carder (Mayor Reid) g. $3,000.00 for extension of Hill St. into Public Health Center (Mayor Reid) h. Arkla Gas Recamnendations (Ron Mills) i. Request/approval to pay auditor's statements (Mayor Reid) j. Water and Sewer Commission Discussion (Mayor Reid) k. Request/Accept low bid/removal of beavers and beaver dams (Mayor Reid) 1. Old Animal Shelter Discussion (Opal Christianson) a. City Employee Holiday; George Washington 1 s Birthday, Monday; February 21, 1977 b. Special Meeting/Planning Commission and Metroplan; Faci1i ties Review for City of Jacksonville; 7:30p.m., Eebruary 22, 1977 City Hall. c. Revenue Sharing Actual Use Report is finished and is being published. d. Bid Opening; February 23, 1977; 2:00 p.m. Mayor' s Office (E .D .A. Street Improverrent Project) e . Citizens 1 Committee r-tleeting; all aldermen invited; February 24, 1977; Thursday 12:00 noon -Ramada Inn r I CURRENT ACCOUNTS PAYABLE February 1977 Acme Uniform Rental Arkansaw Meter Binswanger Glass Brooks Farm S Garden Burroughs Corp. Capitol Blueprint City Lumber Crain Sales Donnel Office Supply Fellers Texaco Friendly Auto Parts Ivy Hall Garage Ivys Auto Supply Jacksonville Gas James Bros. Keathley-Patterson Elec. LR Road Machinery Co. Madcats Books Modern Chemical OTASCO Rye Office Machines ~tary Cl~ (N) Sa-So Inc. Sparling Envirotech South Bend Auto Parts Weingartens 80.00 754.90 95.68 140.84 301.21 80.51 605.29 322.15 18.46 17.28 190.45 212.52 132.44 181.32 46.29 102.09 961.77 18.85 498.00 16.49 18.54 21.50 94.40 71.67 40.69 36.62 Archem Inc. Arkansas Paper Co. Bowles & Edens Co. Jack Bundy (Pd) Burroughs Corp. (Pd) Capitol Chemical Conrade Electric Danco Const. Co. C~ Durretts Phillips 66 G. P. Freshour Goodsell Welding IBM Jacksonville Dust Ser. Jacksonville Starter & Gen. City of Jacksonville (Pd) Koehlers McKesson Chemical Co. Mobil Oil O.B. Repair Parkin Printing Rotary Club Safeway Stores Service Merchandise (Pd) D.A. Sparks Inc. Vaughan Tire Co. Walkers Radiator Ser. 358.44 48.31 2 ,141. 37 100.00 914.14 201.15 261.80 266.00 18.28 1,138.23 104.56 122.57 35.00 95.79 2,343.71 41.66 2,564.71 2,616.45 59.31 159.65 49 .so 11.49 154.34 38.63 64.18 82.97 $15,518.51 .~~ ' - REGULAR CITY COUNCIL MEETING MUNICIPAL BUILDING FEBRUARY 17, 1977 7:30 P.M. to 9:30 P.M. The City Council of the City of Jacksonville, Arkansas, met Thursday, February 17, 1977, at 7:30 P.M. in the Municipal Buil ding. The meeting was called to order by Mayor Reid, who also gave the invocation, followed by the recitation of the "Pledge of Allegiance." On ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Present: 6. Absent: 0. Others present were: Mayor Reid, City Clerk Flay Avants, and several department heads. PRESENTATION OF THE MINUTES: The Minutes of the Regular City Council Meeting of February 3, 1977, were presented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES: Corrections and/or additions to the Minutes of the Regular City Council Meeting of January 20, 1977, were the next order of business. Alderman Abdin moved, seconded by Alderman Wilson, to approve the Minutes with the correction of a typographical error (spelling of the name of Judge Batton). ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell, and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Elkins introduced Mrs. Rollins, teacher of sociology, who had several members of her class present to observe the council meeting. CONSENT AGENDA: Mayor Reid presented the following items for approval on the CONSENT AGENDA: Alderman Swaim moved, seconded by Alderman Wilson, to accept and file the Fire Department report for January, 1977, submitted by Chief Schmitt. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell, and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Swaim, to accept and file the Street Department report for January, 1977, submitted by Bob Martin, Street Department Supt. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell, and Abdin. Motion received 6 affirmative votes and 0 negative vote. . MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Abdin, to approve for payment the Current Accounts Payable in the sum of $15,518.51 for the Jacksonville Water & Sewer Department and to accept and file the Cash Receipts and Disbursements Report for January, 1977. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell, and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Swaim asked Chief Robinson if the total owed for ambulance pick-ups stated on the Police Department reports for the months of December, 1976, and January, 1977, were cuMulative totals or just the total for the month of the report. Police Chief Robinson stated that the totals were not cumulative. Aldermen Brickell and Swaim stated that they would like these totals to be cumulative from now on. Chief Robinson agreed to this change. The Police Depart- ment report reflected 704 cases brought before the nunicipal Court with total cash from fines, forfeitures and other payments as $12,482.00. REGULAR CITY COUNCIL MEETING FEBRUARY 17, 1977 PAGE 2 Alderman Swaim moved, seconded by Alderman Abdin, to accept and file the Police Department Reports for December, 1976, and January, 1977. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell, and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. WATER DEPARTMENT: The f ollowing bids were submitted for roof replacement on Water Department building: David Teague Roofing $2345.25 Sullins & Son $1575.00 Alderman Abdin moved, seconded by Alderman Wilson, to accept the low bid of $1575.00 from Sullins & So n for replacement of the roof on the Water Department building. (It was unders t ood this roof carries a 2 year warranty.) ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell, and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. SEWER DEPARTMENT: Alderman Swaim moved, seconded by Alderman Abdin, to grant the request from the Sewer Department to advertise for bids for 2 two-way radios, one a replacement and the other, a new one. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell, and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. FIRE DEPARTMENT: POLICE DEPARTMENT: Since there was only one bid submitted for the 6 police units, there was some discussion as to opening the bidding to dealers outside Jacksonville. Alderman t~ilson moved, seconded by Alderman Elkins, to accept the low bid of· $19,999.48 from Jacksonville Dodg.e for 4 units and 2 units at a total of $9,611.64 for a total of $29,611.12. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell, and Abdin. ~1otion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. STREET DEPARTMENT: Alderman Abdin moved, seconded by Alderman Elkins, to advertise for bids for a Street Sweeper to be paid from REVENUE SHARING funds. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, ~Jilson, Brickell, and Abdin. ~lotion received 6 affirmative votes and 0 negative vote. mTION CARRIED. The following bids were submitted for 476 Stop signs, 17 yield signs, 493 c posts, 1018 nuts, bolts etc.: Arkansas Culvert $10,899.93 Ben Hogan Co . 14,395.72 ~1cRaney Ent. 13,715.61 U.S. Standard Signs 11,128.00 Ald erma n Swaim moved, seconded by Aldennan Wilson, to accept the low bid from Arkansas Culvert in the sum of $1 0,899.93 for stop and yield signs and fittings to be paid for: 95/5 funding. The Street Fund will be reimbursed later after inspection. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wi1 son, Brickell, and Abdin. Motion rece1ved 6 aff·ir'llldlive votes and 0 negative vote. MOTION CARRIED. REGULAR CITY COUNCIL MEETING FEBRUARY 17, 1977 PAGE 3 The following bids were submitted for 1 two-stage air compressor with accessories: Cemco, Inc. $1,805 .90 Glover Equip. Co. 1,909.71 Alderman Wilson moved, seconded by Alderman Lawson~ to accept the low bid submitted by Cemco, Inc. in the amount of $1,805.90 for a two-stage air compressor with accessories to be paid from Street Fund. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell, and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. SANITATION DEPARTMENT: PARKS & RECREATION DEPARTMENT: At this time, Annabelle Moore, Park and Recreation Commission Director presented the 1976 annual report of the Parks & Recreation Commission. Alderman Abdin moved, seconded by Alderman Wilson, to accept the annual report from the Parks and Recreation Commission. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell , and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. PLANNING COMMISSION: (No submission of business for January, 1977.) GENERAL: The following bids were submitted for four (4) 1977 pick-up trucks: Gwatney Chevrolet $17,619.94 Aclin Ford 17,953.00 Jacksonville Dodge 17,444.48 Alderman Elkins moved, seconded by Alderman Swaim to accept the second lowest bid from Gwatney Chevrolet in the amount of $17,619.94. After much discussion about whether the city has enough justification to accept the second lowest bid, Alderman Wilson moved, seconded by Alderman Brickell to table this item until next council meeting. ROLL CALL and the following voted aye, Aldermen: Wilson and Brickell and the following voted nay , Aldermen: Lawson, Elkins, Swaim, and Abdin. Motion received 2 affirmative votes ahd 4 negative votes. MOTION FAILED. Alderman Elkins amended his motion, seconded by Alderman Swaim, to accept the second lowest bid from Gwatney Chevrolet in the amount of $17 ,619.94 if the departmen t heads can make justification for taking the second lowest bid. ROLL CALL and the following voted aye, Aldermen: Elkins and Swaim, and the following voted nay, Aldermen: Lawson, Wilson, Brickell, and Abdin. Motion received 2 affirmative votes and 4 negative votes. MOTION FAILED. Whereupon Alderman Lawson moved, seconded by Alderman Brickell, to accept the low bid from Jacksonville Dodge for 4 new pick-ups in the amount of $17,444.48. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell, and Abdin, and the following voted nay, Alderman: Elkins. Motion received 4 affirmative votes and 1 negative vote. MOTION CARRIED. REGULAR CITY COUNCIL MEETING FEBRUARY 17, 1977 PAGE 4 Chief Davis of the Little Rock Fire Department, was introudced and discussed the Enterprise 8900 emergency telephone number, stating this is a dispatch service and has nothing to do with ambulance service other than relay information. He requested the City of Jacksonville to pay $1,348.73 toward this service. Alderman ~~ilson moved, seconded by Alderman Abdin, that the city's representative to the Quorum Court be contacted to inquire if the quorum court would pay the city's portion of the allocation for the Enterp ·rise 8900 system, since the city furnishes ambulance service in the county. All approved by voice vote. Alderman Lawson moved, seconded by Alderman Abdin, to accept the appraisal of $240.00 for Mr. Edward A. Lumpkin's property (4024 South Highway 161, South Jacksonville area). ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell, and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Elkins, to advertise for bids for two sirens (of which half the cost will be reimbursed) and 3 receivers (of which cost will be refunded 50 %). Ten local schools are being contacted to determine the possibility of them paying 100 % cost of a receiver for each respective school. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell, and Abdin. Motion received 6 affirmative votes and 0 negative vote. t~OTION CARRIED. Mayor Reid stated he interviewed 14 applicants for the position of city mechanic after advertising the position at $7.00 per hour and had selected Basil Southerland for the position. After much discussion as to the salary to pay the city mechanic, the council agreed to change the salary as or iginally stat ed from $7.00 to $5.00 an hour. Alderman Abdin moved, seconded by Alderman Swaim, to authorize t he Mayor to interview Mr. Southerland at the salary of $5.00 an hour and see if he will accept the job, and if he will not, to re -interview the original applicants at the new salary. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell, and Abdin. Alderman Elkin s refrained f rom voting. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. RESOLUTION 186-77 was introduced: A RESOLUTION AUTHORIZING THE ~1AYOR TO TRANSFER A CERTAIN PARTIAL OF LAND TO CARDER INVESTMENT CORPORATION. (Portion of land at the corner of Main and Marshall which used to be John Harden Drive.) Alderman Abdin moved, seconded by Alderman Wilson that Resolution 186·-77 be read. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell, and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Nancy Gerren, Mayor's Secretary, read the Resolution in its entirety. Alderman Abdin moved, seconded by Alderman Lawson, to approve and adopt Resolution 186 -77. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins , Swaim, Wilson. Brickell, and Abdin. Motion recieved 6 affirmative votes and 0 negative vote. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 1 8 6 -7 7 THIS 17TH DAY OF FEBRUARY, 1977. REGULAR CITY COUNCIL MEETING FEBRUARY 17, 1977 PAGE 5 The next item of business was the $3,000.00 for the extension of Hill Street to the new Public Health Center. Alderman Wilson moved, seconded by Alderman Lawson, to approve $3,000.00 for this project. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell, and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. The Council deviated from the agenda in postponing the Arkansas Louisiana Gas Company discussion until later in the meeting. Alderman Wilson moved, seconded by Alderman Lawson, to pay the two statements from Lloyd, Haigh, Brock, & Co., Ltd. Dr. for auditing fees in the amounts of $6,400.00 from the Water and Sewer Department and $4,100.00 for the City of Jacksonville. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson,Brickell, and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. At this time, Ron Mills, City Attorney, discussed the franchise taxes of Arkansas Louisiana Gas Co. and said he had discussed this matter with Public Service and was waiting to receive a tariff schedule to update information. After discussion, it was the general consensus of the Council not to vote on the creation of a Water and Sewer Commission at this time, to study the matter and ask a representative from Municipal League to come out and discuss the matter with the Council. The following bid was submitted for removal of beavers and beaver dams east of Loop Road: Wildlife Management Company--$18,000.00 Alderman Abdin moved, seconded by Alderman Swaim, to accept the bid from Wildlife Management Company in the amount of $18,000.00 for the removal of beavers and beaver dams east of Loop Road to Jack•s Bayou #2 and management of the area for one year. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell, and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Opal Christianson was not present for the discussion of the old animal shelter as set out on the agenda. Bill Owens, City Engineer, requested the Council give authority to the Engineering Department to spend up to $3~000.00 to install pipe on the new sewer tank because of the height involved. Alderman Wilson moved, seconded by Alderman Swaim, to authorize the Engineering Department to spend up to $3,000.00 out of Revenue Sharing for this project. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell, and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. ~[ REGULAR CITY COUNCIL MEETING FEBRUARY 17, 1977 PAGE 6 The next item of business was the outside-the-city limits tie-on to the Valentine-Dick-Jeter Water Users Association. No action was taken. It was decided to wait until next council meeting to act on this matter. APPOINTMENTS: ANNOUNCEMENTS: Monday, February 21, 1977, will be a city employee holliday, George Washington 1 s Birthday. A special Meeting for the Planning Commission and Metroplan about facilities review for the City of Jacksonville will be held at 7:30p.m., February 22, 1977, at City Hall. The Revenue Sharing Actual Use Report is finished and has been published. There will be a bid opening February 23, 1977, at 2:00p.m. in the Mayor 1 S Office (E.D.A. Street Improvement Project). There will be a meeting Thursday, February 24, 1977, at 12:00 noon at the Ramada Inn to discuss the new bond issue for a new city hall. There was some discussion as to the old drive-in movie screen on Dupree falling down and becoming a hazard. Council gave Mayor Reid authority to ask Mr. Dupree to remove the structure. If he won 1 t, it can be condemned and torn down. Alderman Swaim moved,seconded by Alderman Wilson, to adjourn until the next regularly scheduled council meeting March 3, 1977. All approved by voice vote. )/. CITY COUNCTI., OF JACKSONVILLE, ARKANSAS AGENDA -REGULAR CITY COUJCIL MEETJNG MARCH 3, 1977 1. OPENTNG PRAYER: 2 • ROIJ.. CAlL: 3 . PRESENTATION OF MINUTES : 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: (STREEI' DEPAR'IMEN'T) 6 • WA'IER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. SANITATION DEPARTMENT: 12. PARKS & RECREATION DEPT: 13 • GENERAL: Regular City Council Meeting-Feb. 17, 1977 Regular City Council Meeting-Feb. 3, 1977 a. Request for Street Light/End of Memorial Drive behind Pinew::>od Elem. School (Bill OWens) a. Update Report/Outside City Limit Water Tie- On Situation and city's future water supply b. Request approval to pay Bond Engineering $2,669 for updating of valve maps (Billie Staples) a. Update Report/E.P~A. Grant, Step I, Phase I Crist Engineering (Bobby Brewer) a. Request to adv. for bids/fire truck (Wayman Schmitt) a. Request to accept law bid/light utility truck (Tommy Robinson) b. Request to adv. for bids/2 mobile car radios (Tommy Robinson) c. Request to hire clerk at Police Dept. (Tarrmy Robinson) a. Request to adv. for bids/gravel for General j Samuels Road (Mayor Reid) b. Request to adv. for bids/asphalt (Bill OWens) c. Discussion: Slurry Seal Program (Bill OWens) a. Request to accept low bid/sanitation truck (Gerald Hamn) a. Request to accept low bid/6 month's supply of uniforms for Police and Fire Depts. (Mayor Reid) .5~ ' i • CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA -REGUlAR CITY COUNCIL MEETING MARCH 3, 1977 13. GENERAL: (Continued) 14. APPOINTMENTS: 15. ANNOUNCEMENTS : ADJOURNMENT: b. Discussion/Basil Southerland; Health Insurance (M3.yor Reid) c. Res. #187-77; Acceptance of low bid/EDA project (Mayor Reid) d. Request to pay Annual Membership Dues/ $1,414.00 (Central Ark. Planning & Develop. Dist.) (Mayor Reid) e . Res. #188~77; Endorsing Lindy Bollen for School Board Position (Ald. Wilson) f. Contract Proposal/Family Services (Mayor Reid) g. Res • #189-77; Contract with Wildlife Management (Mayor Reid) h. Discussion/E.D.A. Project with L.R.A.F.B. (Mayor Reid) i. Establishment of fair market value/Alvin Munnerlyn's property, So. Jacksonville (Michael Hagge) j . Request approval of Darrell Rock for Probation Officer's Position (Judge Robert Batton) k. Res. #190-77; Upgrading Stop/Yeild Signs; Arkansas Street Highway Departrrent a. (M3.yor Reid) School Board Election; 2 rrernbers; millage increase on the ballot; Tuesday, March 8, 1977. REGULAR CITY COUNCIL MEETING MUNICIPAL BUILDING MARCH 3, 1977 7:30 P.M. TO 9:30 P.M. The City Council of the City of Jacksonville, Arkansas, met Thursday, March 3, 1977, at 7:30P.M. in the Municipal Building. The meeting was called to order by Mayor Reid, who also gave the invocation, followed by the "Pledge of Allegiance." On ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Elkins, Wilson, Brickell, and Abdin. Present: 5 Absent: 1 Alderman Swaim was absent. Also present were Mayor Reid and City Clerk Floy Avants. PRESENTATION OF THE MINUTES Mayor Reid presented the Minutes of the Regular City Council Meeting of February 16, 1977, for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES: Corrections and/or additions to the Minutes of the Regular City Council Meeting of February 3, 1977, were the next order of business. After no corrections or additions were presented, Alderman Abdin moved, seconded by Alderman Lawson, to approve the Minutes as written. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Wilson, Brickell, and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. CONSENT AGENDA: Mayor Reid presented the following item for approval on CONSENT AGENDA: Alderman Lawson moved, seconded by Alderman Wilson, to approve the request for a street light at the End of Memorial Drive behind Pinewood Elementary School. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Wilson, Brickell, and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. WATER DEPARTMENT: It was the Water Department's recommendation that the city not approve any unobligated outside-the-city limits water tie-ons until the city's pumping time is increased by Lonoke County Judge, or until additional water sources come about. It was brought out that the Valentiae Dick Jeter Water Users Association contract with the city calls for a maximum of 600,000 gallons a month and this amount of service has not been reached yet. Therefore, Alderman Wilson moved, seconded by Alderman Lawson, to accept the request, in this instance, for an outside city limit water tie-on for Mr. Robert McClue, Valentine-Dick Jeter Water Users Association, located left of Valentine Road. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Wilson, Brickell, and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED . REGULAR CITY COUNCIL MEETING MARCH 3, 1977 PAGE 2 Mayor Reid stated that the city administration anticipated a cheaper price on the updating of Water Department valve maps from Bond Engineering firm. He said the original cost was anticipated to be less than $1,000.00; thereby, the Mayor's office could approve payme.nt for said expenditure. Since the updating of aforementioned maps required mor e time than was originally planned for, the cost of services rendered by Bond was consequently higher. At this time, Jerrel Fielder, consulting engineer working for Bond Co., explained to the Council what transpired from original estimate to the final statement c~arges. After discussion, it was the request of the Council to be informed at the time when a projected cost for an item or service would go over what had been originally stated. Alderman Brickell moved, seconded by Alderman Abdin, to pay Bond Consulting $2, 669 ·. 00 for updating valve maps for the city. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Wilson, Brickell, and Abdin. Motion rece·ived 5 affirmative votes and 0 negative vote. MOTION CARRIED. SEWER DEPARTMENT: At this time, Rick Barger, repnesenting Crist Engineering, presented an update report on Step I, Phase II of the City of Jacksonville's Infiltration/inflow analysis study. Mr. Barger announced that the city was officially notified on March 3, 1977, by letter from Little Rock AFB that the airbase would participate in aforementioned project to the extent of cleaning and televising the necessary sewer lines located on government property. The cost involved for smoke testing, documenting the location of specific leaks found, and designating the lines which require additional inspection will be respohsibility of the city and ·,EPA. Mr. Barger t ·hen presented a repor't to the mayor and council in written form . that outlined the· Infiltration/Inflow Analysis progress as of December, 1976. Said report depicted graphs/charts/maps, etc. outlining the study of the city's sewer system. The city's portion of aforementioned study is $22,933.00 ;a~ reported by Mr. Barg'er. Mr. Barger stated that Crist Engineering firm will have Phase II accomplished in six months~ time. Recommendations then have to be made to Pollution Control Board arid then the EPA will have final word. The Fall of 1979 or 1980 will be possible date of ·when treatment facility/facilities will be completed. • I r FIRE DEBARTMrENT: Mayor Reid ~tated that $20,000.00 was set aside in the 1977 budget out of REVENUE SHARING funds to help defray the cost of a $45,000.00 to $50,000.00 fire truck. Chief Schmitt reported that specifications for said truck will describe color to be lime-yellow with a resusitator included and an extra air-pack. It was brought out by council that specifications should have time limit set. Also, it was brought out that the chassis will be included in specifications. REGULAR CITY COUNCIL MEETING MARCH 3, 1977 PAGE 3 Alderman Abdin moved, seconded by Alderman Elkins, to advertise for bids for a new fire truck per specifications. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Wilson, Brickell, and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. POLICE DEPARTMENT: Alderman Brickell moved, seconded by Alderman Abdin, to advertise for bids for 2 mobile car radios for the Police Department. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Wilson, Brickell, and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Since no bids were submitted for a light utility truck, Alderman Wilson moved, seconded by Alderman Brickell, to re-advertise for bids for a light utility truck, with no air conditioning to be included in specifications, and refer bid requests to Little Rock, North Little Rock, and Jacksonville. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Wilson, Brickell, and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Elkins moved, seconded by Alderman Lawson, to approve the request by Chief Robinson to hire an additional clerk for the Police Department at a salary of $400.00 per month pending Chief Robinson stays within his budget for 1977. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Wilson, Brickell, and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. STREET DEPARTMENT: The Council agreed to have a special council meeting Monday, March 7, 1977, at 7:00 P.M. to discuss prices·for gravel and road materials, and the Slurry Seal Program for 1977. Alderman Wilson moved, seconded by Alderman Abdin, to advertise for bids for asphalt for the Street Department. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Wilson, Brickell, and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. SANITATION DEPARTMENT: The following bid was submitted for one garbage truck: Aclin Ford $15,156.00 plus $500.00 delivery charge for a total of $15,656.00 Alderman Abdin moved, seconded by Alderman Wilson, to accept the low bid in the amount of $15,656.00 submitted by Aclin Ford Company. ROLL CALL and the following voted aye, Aldermen: Lawson, Wilson, Brickell, and Abdin. Motion received 4 affirmative votes and 0 negative vote. (Alderman Elkins was out of the room at the time of vote.) MOTION CARRIED. PARKS & RECREATION DEPARTMENT: 'I GENERAL: REGULAR CITY COUNCIL MEETING MARCH 3, 1977 PAGE 4 The following bids were submitted for a 6 months' supply of uniforms: Farrior's Police, 1 set $318.75 Fire, 1 set $143!75 Schneider's Police, 1 set $302.25 Fire, 1 set $140.40 Alderman Abdin moved, seconded by Alderman Wilson, to accept the low bid of $140.40 per set from Schneider's for a 6 months' supply of uniforms for the Fire Department and to accept the high bid of $318.75 per set from Farrior's for a 6 months' .supply of uniforms for the Police Department because of delivery time involved, all uniforms to be paid from REVENUE SHARING funds. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Wilson, Brickell, and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Mayor Reid stated that Basil Southerland, city mechanic applicant, would accept the salary of $5.00 per:,hour if the city would pay insurance for him and his family at a cost of $51.60 per month. Alderman Elkins moved to pay Mr. Southerland $5.50 per hour and he pay his own insurance. Motion died for lack of second. Alderman Abdin moved, seconded by Alderman Wilson, to pay Mr. Southerland $5.25 per hour and he pay his own insurance. ROLL CALL and the following voted aye, Aldermen: Wilson and Abdin, and the following voted nay, Aldermen: Lawson, Brickell, and Elkins. Motion received 2 affirmative votes and 3 negative votes. MOTION FAILED. Alderman Brickell moved to pay Mr. Southerland $5.00 per hour and he pay his own insurance. Motion died for lack of second. Alderman Abdin moved, seconded by Alderman Wilson, to pay Mr. Southerland $5.25 per hour and he pay his own insurance. ROLL CALL and the following voted aye, Aldermen: Wilson and Abdin, and the following voted nau, Aldermen: Lawson, Elkins, and Brickell. Motion received 2 affirmative votes and 3 negative votes. MOTION FAILED. After discussion about Mr. Southerland's capabilities as a mechanic, Alderman Brickell moved, seconded by Alderman Elkins, to pay Mr. Southerland $5.50 per hour and he pay his own insurance and use a city vehicle available only during work hours. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Wilson, Brickell, and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. RESOLUTION 187-77 was introduced. (A RESOLUTION AUTHORIZING THE AWARDING OF CONTRACTS ON THE MARSHALL ROAD AND MAIN STREET IMPROVE- MENTS.) REGULAR CITY COUNCIL MEETING MARCH 3, 1977 PAGE 5 Alderman Elkins moved, seconded by Alderman Wilson, that Resolution 187-77 be read. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Wilson, Brickell, and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Whereupon Nancy Gerren, Mayor's Secretary, read the Resolution in its entirety. Alderman Elkins moved, seconded by Alderman Lawson, to approve and adopt Resolution 187-77. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Wilson, Brickell, and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 1 8 7 - 7 7 THIS 3RD DAY OF MARCH, 1977. In a deviation from the agenda, discussion followed on how to spend the money left over from the EDA grant for the Main and Marshall Street improvements Project. The Council decided to discuss this matter further at the Special Council Meeting Monday, March 7, 1977. Alderman Abdin moved, seconded by Alderman Wilson, to pay the annual membership dues in the amount of $1,414.00 to the Central Arkansas Planning & Development District. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Wilson, Brickell, and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. RESOLUTION 188-77 was introduced. (A RESOLUTION BY THE CITY COUNCIL OF JACKSONVILLE, ARKANSAS, ENDORSING THE CANDIDACY OF DR. LINDY BOLLEN FOR RE-ELECTION TO THE BOARD OF THE PULASKI COUNTY SPECIAL SCHOOL DISTRICT.) Mr. William Jones, a teacher at Jacksonville High School, expressed his views on his objections to said resolution. After discussion and withdrawal of Alderman Wilson's request for Resolution 188-77 to be considered, it was the general consensus of the Council not to give endorsement to any candidate or policy, thereby setting a precedent. No action was taken. The next item of business was a contract proposal from Family Services to provide DWI probation program. If the city of Jackson- ville would invest $3,000.00 with Family Services, the city's return in one year would be $6,000.00. Alderman Abdin moved, seconded by Alderman Wilson, to enter into contract in amount of $3,000.00 with Family Services. All approved by voice vote. MOTION CARRIED. _, REGULAR CITY COUNCIL MEETING MARCH 3, 1977 PAGE 6 RESOLUTION 189-77 was introduced. (A RESOLUTION AUTHORIZING THE MAYOR TO AWARD A CONTRACT TO THE WILDLIFE MANAGEMENT COMPANY, INC. FOR THE REMOVAL OF CERTAIN BEAVERS AND BEAVER'S DAMS WHICH HAVE CAUSED A PROBLEM OF FLOODING IN A PORTION OF THE CITY OF JACKSONVILLE, ARKANSAS.) Alderman Wilson moved, seconded by Alderman Lawson, that Resolution 189-77 be read. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Wilson, Brickell, and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Nancy Gerren read the resolution in its entirety. Alderman Lawson moved, seconded by Alderman Elkins, that Resolution 189-77 be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Wilson, and Brickell. Motion received 4 affirmative votes and 0 negative vote. (Alderman Abdin was out of the room at time of vote.) MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 1 8 9 - 7 7 THIS 3RD DAY OF MARCH, 1977. The E.D.A. project on Vandenberg and Marshall Road was the next item of discussion. Since the improvements are to be made on Little Rock Air Force Base property, the improvements would have to be donated to bhe Base for maintenance. It was decided this would be discussed at the Special Meeting Monday night. The next item of business was the establishment of the fair market value as per C.D.B.G. guidelines of Alvin Munnerlyn's property in the South Jacksonville area. Tommy Bond outlined in map form location of aforementioned property. In initial phases of construc- tion of said project, property and utilities were falling into the open trench on Valentine Road, therefore the sewer line has to be moved. Mr. Munnerlyn's property must be acquired for the new location of the sewer line. Mr. Munnerlyn has been contacted and is agreeable to the change. The Council approved the change. Alderman Elkins moved, seconded by Alderman Wilson, to accept the proposed fair market value of $1,793.08 based on appraisals received. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Wilson, Brickell, and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Mike Hagge, Grants Coordinator, was given authority to present the offer to Mr. Munnerlyn for the easement. At this time, Robert Batton, Municipal Judge, recommended Mr. Darrell Rook for the position of Probation Officer for the City of Jacksonville' and discussed his qualifications. He stated the salary for the position would be $750.00 per month. I I I REGULAR CITY COUNCIL MEETING MARCH 3, 1977 PAGE 7 Alderman Abdin moved, seconded by Alderman Brickell, to approve Darrell Rook for the position of Probation Officer. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Wilson, Brickell, and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. In a deviation from the agenda, Mayor Reid introduced RESOLUTION 190-77: (A RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF JACKSONVILLE TO ENTER INTO A CONTRACT WITH THE ARKANSAS HIGHWAY DEPARTMENT FOR SIGN IMPROVEMENTS IN THE CITY OF JACKSONVILLE, ARKANSAS.) Alderman Elkins moved, seconded by Alderman Lawson, that Resolution 190-77 be read. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Wilson, Brickell, and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Nancy · Gerren read the Resolution in its entirety. Alderman Wilson moved, seconded by Alderman Abdin, that Resolution 190-77 be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Wilson, Brickell, and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 1 9 0 - 7 7 THIS 3RD DAY OF MARCH, 1977. APPOINTMENTS: ANNOUNCEMENTS: Mayor Reid announced the School Board Election; 2 members and millage increase on the ballot Tuesday, March 8, 1977. Alderman Wilson discussed the drainage project on Graham Road and what was holding up the project. City Engineer Owens explained lack of available manpower and bad weather were the reasons for delays. Alderman Abdin moved, seconded by Alderman Elkins, to adjourn until the Special Council Meeting set for Monday night, 7:00P.M., March 7, 1977. CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA --SPECIAL CITY COUNCIL MEETING 1. OPENING PRAYER: 2. ROLL CALL: 3. STREET DEPARTMENT: 4. GENERAL: ADJOHRNMENT: MARCH 7, 1977 a. Street Projects for 1977 (Bill Owens) b. Slurry Seal Program (Bill Owens) c. Asphalt Program (Bill Owens) d. Spare street light parts/Main & Bailey (Bill Owens) a. Request approval of projects bo be funded by E.D.A. Grant (Mayor Reid) SPECIAL CITY COUNCIL MEETING MUNICIPAL BUILDING MARCH 7 , 19 7 7 7:00 P.M. to 8:30 P.M. The City Council of the City of Jacksonville, Arkansas,_met March 7, 1977, at 7:00P.M. in the Municipal Building. The meeting was called to order by Mayor Reid, who also gave the invocat "on . ON ROLL CALL the followu1g members were present as their names were called, Alde rmen : Lawson, Elkins, Swaim, Wilson, Br"ckell and Abdin . Present: 6. Al sent: 0. Others present were: Mayor Reid, City Clerk Ploy Avants, Tommy Bond and Jerrel Fielder of Bond Consulting Engineers, Bill Owens, City Engineer, Bobby Martin, Street Supervisor and Mike Hagge, Grants Coordinator. Mayor Reid stated this Special Council Meeting was called for the purpose of discussing street work for 1977. In deviation from the agenda, Mayor Reid elected to discuss approval of projects to be funded by E.D.A. Grant. (Marshall Road and Main Street Improvements.) At this time, Jerrel Fielder of Bond Consulting Engineers, presented a letter containing four (4) items their firm felt should have highest priority for construction and the approximate cost of each project. 1. Increase proposed water line size from 2" to 6" along Marshall Road to provide adequate f ire protection to the area. Incl udes three (3) Fire Hydrants. (1/2 mile of line involved) $20,000.00 2. Replace 10" water line under Main Street at Industrial Drive. 3,000.00 3. Extend Marshall Road to Vandenburg and will have same width. (600 1 of road involved) 30,000.00 4. Install traffic signal at Main and Redmond intersection. To be activated by the traffic flow. There will be a left turn lane provision set forth on Main for traffic to turn on South Redmond Road. 25,000.00 Total cost of the aforementioned items is $78,000.00 leaving an approximate balance of $84,000.00. Mr. Fielder also stated that in addition to the aforementioned items there should be funds available to do a certain amount of other street work. These items are listed below in their respective order of priority. 1. Overlay Redmond Road south to Highway 67-167. Includes striping. (4200 1 Roadbed, 24 1 Wide) $30,000.00 2. Overlay Redmond Road north past Franklin Electric Company. 3 5 00 1 ; 2" asphalt; 48 1 wide roadbed. Includes striping. 30,000.00 lj6. SPECIAL CITY COUNCIL MEETING MARCH 7, 1977 PAGE 2 3. Extend Main Street west to first right angle turn. (To Bill Alberson's house) Overlay bad places; Overlay 1 1/2" Binder, 1 1/2" Surface. $19,000.00 This leaves an approximate balance of $4,000.00 for contingency. It was discussed to use the balance of the funds in this manner: 3A. Construct sidewalk from Willow Bend Apartments to Kerr McGee Service Station (Marshall Road) 3B. Extend roadbed of Redmond Road past Franklin Electric Company, as far as possible, until funds are exhausted. Alderman Wilson moved, seconded by Alderman Swaim, to approve aforementioned items numbers 1 through 4 and items 1, 2, 3, 3A and 3B if funds are available on latter items. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. At this time, Bill Owens, City Engineer presented a list of streets and footage for the Street Projects for 1977 concerning the Slurry Seal Progr~1 and the Hot Mix Proposals. He presented to the council maps with streets outlined in yellow for proposed hot mix project and red for the slurry seal program. Alderman Abdin moved, seconded by Alderman Wilson, to advertise for b-ids on quantitiesfor slurry seal by the square yard and hot mix by tonnage. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. The council then requested that Bill Owens, City Engineer furnish them a list of streets he felt should have priority for the 1977 street program. module The next 'tern o f business for discussion was a spare traffic signalA that will fit the three (3) intersections within the city on a timed basis. This module would cost approx·mately $2,500.00 as reported by the City Engineer, Bill Owens . Alderman Elkins moved, seconded by Alderman Brickell, that the city advertise for bids on the aforementioned module. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ANNOUNCEMENTS: Mayor Reid stated that he would like to set a meeting with the council to discuss the city hall project and Alderman Wilson stated that he would like to discuss the fire stations. Alderman Abdin moved, seconded by Alderman Brickell, to adjourn until the next regularly scheduled council meeting March 17, 1977. All approved by voice vote. SPECIAL CITY COUNCIL MEETING MARCH 7, 1977 PAGE 3 CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA -REGULAR CITY COUNCIL MEETING 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: (WATER DEPT. ) (WATER DEPT.) (FIRE DEPT.) (POLICE DEPT.) (STREET DEPT. ) MARCH 17, 1977 Regular City Council Meeting-March 3, 1977, and Special City Council Meeting- March 7, 1977 Regular City Council Meeting-February 17, 1977 a. Cash Receipts & Disbursements (Billie Staples) b. Accounts Payable (Billie Staples) c. Monthly Report (Chief Schmitt) d. Monthly Report (Chief Robinson) e. Monthly Report (Bobby Martin) I (STREET DEPT.) f. Request for street light-corner of Corbin' 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: & Lehman Streets (Bill Owens) a. Discussion/Outside City Limit Water Tie-On Request/Mr. Fritz Summers; Summers Road (Mayor Reid) b . Discussion10utside City Limit Water Tie-On Request/Mr. M. J. Adams/ Military Road (Mayor Reid) a. Request to accept low bid/2 radios Bobby Brewer) b. Request to adv. for bids for 3 new pumps at the East sewer plant (R/S item: (Bobby Brewer) c. Request to adv. for bids for 1 new pickup truck; replacement; no air conditioning (Bobby Brewer) d. Bar Screen at West Sewer Plant (Bill Owens) ;·70· 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. SANITATION DEPARTMENT: 12. PARKS & RECREATION DEPT. 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENT: 16.: ANNOUNCEMENTS: ADJOURNMENT: a. a. a. Request to accept low bid/2 police radios (Chief Robinson) Request to accept low bid/street sweeper (Bobby Martin) Summer Payroll Proposal (Annabelle Moore) b. Rental fees at Parks & Recreation Bldg (Mayor Reid) a. Recommend approval of Foxwood Subdivi- sion, Phases VI-A and VI-B, Prelimin- ary Plat b. Ord. #428; Rezoning 1.25 acres, from R-0 to C-2; J & J Constr. (James Rogers, Petitioner) c. Recommend annexation proceedings to be initiated/properties west and south of L.R.A.F.B. d. Recommend approval of replat/various lots/ Jaxon Terrace Subdivision a. Request to accept low bid/aerial photos (Bill Owens) b. Discussion/renovation of old animal shelter (Bill Owens) c. Audit Report (Mayor Reid) a. Upcoming appointments, April-1977: 1. Ellis Throckmorton, Civil Serv. Comm. 2. Pat Bond, Parks & Recreation Comm. Abdin Jewlers Acme Uniform Rental Arkansaw Meter Arkansas Paper Co B '& H Plumbing Bowles & Edens Akins & Son Capital Chemical Con Mark Crain Sales Friendly Auto Parts W.W. Grainger Inc. H & H Electric Jacksonville Daily News Jacksonville Starter James Bros. Little Craftsman Mobil Oil Modern Chemical Parkin Printing Roc-Arc Water Co. Rotary Club South Bend Auto Parts Town & Country Insurance Walkers Radiator Ser. White Bag Co. (Pd) (Pd) (Pd) (Pd) CURRENT ACCOUNTS PAYABLE March 1977 26.78 81.00 2,132.65 40.74 34.51 2,752.25 87.94 335.25 171.87 81.00 12.36 400.87 461.95 33.81 32.35 320.86 401.14 1,606.40 249.00 8.35 12.88 14.00 111.49 279.00 298.50 13.00 Aclin Ford Allied Supply Inc. Arkansas Paper Co. 38.37 Arkansas Water Mgr. Assn. (pd) Bond Engineering 148.00 22.84 10.00 50.00 Brooks Farm Center Burroughs Corp. City Lumber Cox-Edens Tire Co. Freshour Cont. Goodsell Welding 1,318.57 401.37 329.96 167.80 712.15 233.45 Gary' Florist (Pd) 20.60 26.74 35.00 Ivy's Auto Supply Jacksonville Dust Ser. International Graphics Keeling Supply Co. Little Rock Road Machinery Magic Mart OTASCO Reed's Auto Repair Rockwell International Sorrells Research Assoc. Sparling Envirotech Vaughan Tire Co. Water & Waste Co. TOTAL DISBURSEMENTS BILLS PAID Disbursements to Pay 179.68 1,305.22 290.98 95.64 52.38 108.15 543.04 92.00 47.15 100.45 161.01 $16,490.50 533.77 15,9 56 .73 ?/. REGULAR CITY COUNCIL MEETING MUNICIPAL BUILDING MARCH 17 I 1977 7:30 P.M . to 10:00 P.M. The City Council of the City of Jacksonville, Arkansas, met Thursday, March 17, 1977, at 7:30p.m., in the Municipal Building. The meeting was called to order by Mayor James Reid, who also gave the invocation, followed by the recitation of the "Pledge of Allegiance. ON, ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Elkins, SWaim, Wilson, Brickell and Abdin. Present: 6. Absent: 0. Others present were: Mayor Reid, City Clerk Floy Avants and several department heads. A quorum was declared. PRESENTATION OF THE MINUTES: The Minutes of the Regular City Council Meeting of March 3 , 1977 and Special City Council Meeting of March 7, 1977 were presented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES : Corrections and/or additions to the Minutes of the Regular City Council Meeting of February 17, 1977 was the next order of business. Aldennan Abdin moved, seconded by Aldennan Elkins, to approve the Minutes as written. ROLL CAIJ., and the following voted aye, Aldermen: Lawson, El-./ kins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affi:rrnative votes and 0 negative vote. MOTION CARRIED. CONSENT AGENDA: Mayor Reld presented the following items for approval on the CONSENT AGENDA: Aldennan Abdin moved, seconded by Aldennan SWaim, to approve for pay- ment the Current Accounts Payable in the sum of $15,956.73 for the Jacksonville Water & Sewer Dept. and to accept and file the Cash Re- ceipts and Disburserrents Report for February, 1977. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. Aldennan Abdin moved, seconded by Alderman Swaim to accept and file the Fire Department Report for February, 1977 submitted by Chief Schmitt, depicting 29 alarms during the month, with an estimated fire loss of $12,500.00. ROLL CALL and the following voted aye, Aldennen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman ~..bdin moved, seconded by Alderman Swaim to accept and file the Police Dept . Report for February, 1977 submitted by Chief Robinson, depicting 622 cases brought before the Municipal Court with total cash received fran fines, forfeitures and miscellaneous payments in the amount of $14,635.20. ROLL CALL and the following voted aye, Aldennen: Lawson, Elkins, SWaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. 1~. REGULAR CITY COUNCIL .MEETING MARCH 17, 1977 PAGE 'IWO Alderman Abdin moved, seconded by Alderman Swaim to accept and file the Street Dept. Report for February, 1977, sul:mitted by Bobby Martin, Street Dept. Supt. ROLL CALL and the following voted aye, Aldennen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affimative votes and 0 negative vote. MOI'ION CARRIED. Alderman Abdin moved, seconded by Alderman Swaim, to approve a request for a street light at the corner of Corbin and Lehman Streets sul:mitted by Bi ll OWens, City Engine er. ROLL CALL and the following voted aye, Alde:I:I!lf'..n: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOI'ION CARRIED. In deviation from the agenda, Mayor Reid elected to discuss item B of the Parks & Recreation Department. (Rental fees at the Park and Rec- reation Building. ) At this time, Annabelle J'Vbore, Director of Parks & Recreation Department, presented to the 'council a type written up-to- date schedule fee chart depicting charges that Commission had set up for renting space in the Recreation Building located on Martin and Highway 161. Ms. Moore reported that the only complaint her office had received thus far in this matter of charging fees was from the Dancing Razorback Square Dance Club. Also, she said fees have been in effect for approximately 3 years, but have not been always charged, due to the discretion of the Parks Director to waive said charges. Ms. Moore reported that there have been so many demands from the citizens wanting to rent said building that it was necess a ry by Commission that said charges be not waived · in the future . Said fee schedule will go into effect April 1, 1977, and the only parties exempt from paying fees for building use would be the Home EXtension Clubs and Jacksonville Elderly Activities Program, since these two organ- izations are affiliated with city programs. At this time, Mr. David Leslie, President of aforementioned square dance club discussed by-laws of his club with the council and presented them with written copy of same. Mrs. Pruitt and Mr. Leslie presented their views on charges being assessed clubs and organizations by the Commission. The council's general consensus was that Mr. Leslie contact the Parks Commission and request a waiver of fees from said body, with a request from club for commission to consider the starting of square dance lessons at the Rec. Center and the club provide instructors for classes. WATER DEPARTMENT: After much d i scussion on an outside city limit wa·ter tie en request by Mr . Fritz Sumners , for lots #9 & 18 located on Sumners Road, the council a greed that since Mr. Summers had a verbal agreement from years back that he could get city water on his property, they had an obligation to honor his request. Alderman Elkins moved, seconded by Alderman Wilson, to honor the afore- mentioned requests by Mr. Sumners, and get in writing for the remainder 4 or 6 :water Tie Ons as a written commitment to Mr. Sumners. ROLL CALL and the following voted Aye, Aldermen: Lawson, Elkins, Wilson, Brickell and Abdin. Alderman Swaim, voted nay. Motion received 5 affinnative votes and 1 negative vote. MOI'ION CARRIED. REGULAR CITY COUNCIL MEETING MARCH l7, 1977 PAGE THREE The next item of business was an outside city limit water tie-on request by Mr . M. J . Adams, located on Military Road. Alderman Elkins moved, seconded by Aldernan Swaim~ to deny the r e quest. ROLL CALL and the following voted aye, Alderxren: Lawson, Elkins , Swaim , Wilson, Brickell and Abdin. Motion received 6 affllma.tive votes and 0 negative votes. MOI'ION CARRIED. At this t :ime , Mayor Reid recognized Reed McConnell's Subdi vision that is presently under develop:nent , containing 68 lots. Billie Staples, Water Department Superintendent, outlined for the council the results of a recent me eting held between the mayor , Reed McConnell , Bill OWen s and her- self concerning the fact that t heir specifications met water department specifications as f ar as water lines are concerned etc. , but in no way did s aid meeting commit the city to s upplying water for this area outside city l imits. She noted that it was brought out in aforementioned meeting that e ach individual lot own er in said subdivisi on being developed would have to petition the city for water tie ons in the form of a written letter. Ms. Stap les said that a precedent had been set at this council meeting with the granting of some outside city li.mit water tie-ons. She recorrmended that the only way the city can obtain rrore water from wells in Lonoke County is to work with the two water u sers associations that have been fanned. These two associations can v-.Drk with t he Farmers Hane Adminis tration to finance enough money to build water system for the two associ ations. In doing the aforerrentioned work, Ms. Staples said that Lonoke County judge would have justification to allow more pumping time from wells situated in Lonoke County . This addit ional pumping time would allow city to s erve all the city and outside city limit users , too. But there will be water shortage in the near future, she said , if tl;le city does not obtain more water from wells in Lonoke County. The only other alternative is to obtain water from other sources. SEWER DEPARI'MENT The following bids were submitted for two (2) mobile radios for the Sewer Department: B & J Electronics $1,524.31 General Electric $1,333.60 Motorola $ 983.05 _ Alderman Lawson roved , seconded by Alderman Elkins , to accept the low bid of $983.05 f rom Motorola for two (2) mobile radios f or the Sewer Department. ROLL Ct"\.LL and the following voted aye , Aldermen: La\1\.SOn , Elkins, SWaim, Wilson , Brickell and Abdin. I-Dtion r eceived 6 a f firmative votes and 0 negative votes. MOl' ION CARRIED. Aldenmn Swaim moved , seconded by Alderman Abdin, to advertise for bids for three (3) new pumps at the East Sewer . Plant to be paid for out of REVENUE SHARING FUNDS. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirffi3.tive votes and 0 negative votes. MariON CARRIED. Alderman Abdin rroved, seconded by Alderman Wilson, to advertise for bids for one (1) new pick-up truck without air conditioning for Sewer Dept., to be paid for out of S ROLL CALL and the following voted aye, Aldennen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 aff:irrna:tive votes and 0 negative votes. MOI'ION CARRIED. f' ERROR: SHOULD BE PAID OUT OF SEWER DEPT. FUNDS. : .7.S: REGULAR CITY COUNCIL MEETING MARCH 17, 1977 PAGE FOUR The next item of business was a request for a Bar Screen at the West Sewer Plant by Bill Owens, City Engineer. Mr. Owens stated that the cost would be approximately $30,000.00 to $40,000.00 and was not in- cluded in the 1977 budget. After much discussion, the council requested that Mr. Owens bring back to the council a cost breakdown on exactly what wm:-k would have to be done and cost if project is contracted out. FIRE DEPARI'MENT POLICE DEPARMENT The following bids were received by the city and submitted to council on bid tabulation form for two (2) mobile radios for the Police Deparrnent: General Electric $1,585.95 Motorola $1,596.50 M & J Communications $1,545.00 (DID NOT MEET SPECS) Alderman Al:din moved, seconded by Alderman Lawson to accept next to the low- est bid of Sl,585.95 from General Electric for two (2) mobile radios for the Police .Department, because low bid did not meet specifications. ROLL CALL and the following voted aye, Aldennen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTICN CARRIED. STREET DEPARI'MENT The following billds were received by the city and submitted to council on bid tabulation form for a street sweeper: Rushing Mason, Inc. Did Not Meet Specs Moody Eqpt. & Sup. Co. $ 33,500.00 Con Mark No bid received Alderman Swaim moved, seconded by Alderman Wilson to accept the low bid of $ 33,500. 00 from Mc::Q.dy Equipment and SUpply Company for one (l) street sweeper for the Street Depart:I'nent to be paid for out of REVENUE SHARING FUNDS. ROLL CALL and the following voted aye , Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell, and AW.in. Motion received 6 affinnative votes and 0 negative votes . MariON CARRIED. SANITATICN' DEPARTMENT PARKS & RECREATION DEEARTMENT At this time , Annabelle Moore, Director of Parks & Recreation Department, presented to the council her sumner payroll proposal of 14 aides at $2. 20 per hour , 1 adult at $2. 50 per hour plus 6% social security match for a total of $19,767.00. After.rnuch discussion as to . the. hm.rrJy wage of sunu.ner employees , Alderman Abli.n rroved , seconded b~ Alderman Brickell, ·to pay 14 summer employees $1.75 per hour and l adult employee $2. 00 per mur . At this time Alderman Wilson, stated that he felt those employees returing to the department to work for the second or third sumner should get ·ten cents an hour nore for each additional year they return. Alderman Al:rlin arr •ended his notion, seconded by Alderman Wilson, to pay 1 adult $2 .50 per hour and kids .10 per hour in addition to the $1.75 for each year of previous experience accumulated. REGULAR CITY COUNCIL MEETING MARCH 17 I 1977 PAGE FIVE At this time Ron Mills, City Attorney, asked that the council delay action until he could give a legal opinion on whether or not it would be job discrimination to pay more to those with seniority. Alde:rman Ab di..ri withdrew aforementioned motion, seconded by Alderman Wilson. Alde:rman Abdin moved to pay $1.75 for 14 employees and $2.50 for 1 adult employee. Motion died for lack of second. After much discussion regarding the hourly wage for summer employees it was stated that the city by law did not have to pay the minimum wage of $2.20 per hour. Aldennan Brickell moved, seconded by Alderman Wilson, to delay any further action until the next council meeting so that the city attorney could advise on whether or not an additional ten cents ftn hour would be discrimination for those employees with seniority. ROIJ.. CALL and the following voted aye, Aldennen: Wilson and Brickell. Aldennen: Lawson, Elkins, Swaim and Abdin voted nay. Motion received 2 affirmative votes and 4 negative votes. MarieN FAilED. Alderman Elkins moved to allocate $17,000.00 to Park & Rec. Dept. to continue the summer workers project. Motion, died for lack of second. Whereupon, Alde:rman Abdin moved, seconded by Alde:rman Lawson, to pay 14 summer employees $1.75 per hour and 1 employee $2.50 per hour for summer employees. Again there was much discussion and Alderman Abdin called for a question. Alde:rman Wilson amended his motion, seconded by Alderman SWaim, to pay .10 per hour difference for each year an employee returns pending the City Attorney's advice on whether or not it's discriminatory. ROLL 1CAIJ., and the following voted aye, Aldennen: SWaim, V.Jilson and Brickell. Aldermen: Lawson, Elkins and Abdin voted nay. Mayor Reid voted aye to break a tie. Motion received 4 affirmative votes and 3 negative votes. MariON CARRIED. At this tilre the council agreed to vote again on the original motion which was: To pay 14 aides $1.75 per hour plus an additional .10, per hour for each year of experience; for those employees that return to the department and $2.50 per hour for 1 adult employee pending City Attorney's findings on whether or not this action is discrimina·tory. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson and Brickell. Aldennen: Elkins and Abdin voted nay. Motion received 4 affirmative votes and 2 negative votes. MariON CARRIED. PLANNING CCt-1MISSION Alderman Abdin moved, seconded by Alderman Swaim to approve the preliminary plat of Foxwood Subdivision, Phases VI-A and VI-B. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MariON CARRIED. 17. ORDINANCE NUMBER 42 8 REGUlAR CITY COUNCIL MEETING MARCH 17, 1977 PAGE SIX AN ORDINANCE RECLASSIFYING VARIOUS PROPERI'IES IN THE CITY OF JACKSONVILLE, ARKANSAS; AMENDING ORDINANCE NOS. 213 AND 238 OF THE CITY OF JACKSCMTILLE, ARKANSAS; DEClARING AN EMERGENCY, AND FOR OTHER PURPOSES. (APPROX. LOCATION) OLD HIGHWAY 67 AND L.R.A.F .B. RESERVATION, was introduced Alderman Wilson rroved, seconded by Aldennan Swaim, that Ordinance No. 428 by placed on FIRST READING. ROU.t CALL and the following voted aye, Alde nnen: Elkins, SWaim, Wilson, Bricke ll and Ab:iin. Motion received 5 affirmative votes and 1 negative, Aldennan Lawson ,voted nay. MOTION CARRIED. Ordinance read for the first time by Nancy Gerren. Alderman Swaim rroved, seconded by Alderman Wilson, that the Ordinance be accepted on FIRST READING. ROLL CAlL and the following voted aye, Aldennen: Elkins, Swaim, Wilson, Brickell and AOOin. Aldennan Lawson voted nay. Motion received 5 affirmative votes and l negative vote. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Wilson moved, seconded by Alderman Elkins, to suspend the rules and place the ORDINANCE on SECOND READING. ROU. CAlL and the following voted aye, Aldermen: Lawson, Elkins, Wilson, Brickell and Abdin. Alderman Swaim was out of the rCXJm. Motion received 5 affirmative voted and 0 negative vote. MOTION CARRIED. Alderman Wilson read the Ordinance for the second time. Aldennan Wilson rroved, seconded by Aldennan Brickell, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Wilson, Brickell and Abdin. Alderman SWaim was out of the rOO:m. Motion received 5 affi:rmative votes and 0 negative vote. MOI'ION CARRIED. MayonReid read the Ordinance for the THIRD AND FINAL TIME. Alderman Wilson rroved, seconded by Alderman Brickell, that the Ordinance be APPROVED AND ADOPTED. ROU. CALL and the following voted aye, Aldermen: Elkins, Wilson, Brickell and Ab:iin. Aldermen Lawson voted nay. Alderman Swaim was ,out of the room. Motion received 4 affi:rmative and l negative vote. MOTION CARRIED. Alderman Wilson moved, seconded by Alde:rman Elkins, that the EMERGENCY CLAUSE be approved and adopted. ROU. CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and A]::x:lin. Motion received 6 affirmative votes and 0 negative vote. MOI'ION CARRIED. ORDINANCE AND EMERGENCY ClAUSE APPROVED AND ADOPTED AND NUMI3ERED 4 2 8 THIS 17TH DAY OF MARCH 1977. Annexation proposal west and south of L.R.A.F .B. was postponed until, the city can contact the 6 to 8 land owners in area to be annexed. It was brought out that only 2 land owners had been talked to concerning annexation. Therefore, Mayor Reid said he would work with the city attorney to lcoate aforementioned property owners. REGULAR CITY COUNCIL MEETING MARCH 17 I 1977 PAGE SEVEN Aldennan Swaim rroved, seconded by Aldennan Lawson to approve the replat of the following lots in Jaxon Terrace Sul::rlivision, Phase III: I.ots 1 and 2 , Block 6; I.ots 1, 2 , and 3 , Block 7 ; and I.ot 1 of Block 8 • ROLL CALL and the following voted aye, Aldennen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. MJtion received 6 affinnative votes and 0 negative votes. MOTICN ;CARRIED. In a deviation from the regular agenda, Mayor Reid recognized Mr. Dale Wilson, of Wildlife Management Company Who gave a progress report on the rerroval of beavers in the Graham Road to the East Sewer Plant area. He stated that a great deal of the beavers had been rerroved and water is flowing in its na-tural channels at this time. GENERAL: The following bids ~;rere sul::mitted for one (1) set of Aerial Photos b~ Bill Owens, City Engineer: Western Air-Maps Inc. $1,840.00 M. J. Hard en Assoc. , Inc. $2,120.00 The Sid:;·.,;e ll, Co. ~ 2, 090. 00 Surdex eorporation $2,400.00 Aldennan Lawson rroved, seconded by Aldennan Abdin to accept the low bid of $1,840.00 from Western Air-Maps, Inc. for one (1) set of Aerial Photos to be paid for out of Revenue Sharing funds. ROLL CALL and the following voted aye, Aldennen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin . .Motion received 6 affinnative votes and 0 negative votes. MOTION CARRIED. The next item of business was the renovation of the old animal shelter by Bill Owens, City Engineer. Mr. Owens stated that he proposed to con- struct a metal shell that would fit over the original building and would have a basement. The bids he has are from $10,000.00 to $10,500.00 to complete this project. This building will be used by various departments for storage purposes. The council requested that Mr. Owens bring back more detailed infonnation on the plans and same drawings for this project. It was the general consensus of the council to discuss the Audit Report at a Special City Council Meeting because of the time involved in pre- senting same. The council agreed to set Special Council Meeting for March 31, 1977 at 7:30 p.m. to discuss the Audit Report and also the bond issue for city hall and fire and police station plans. APPOINTMENTS: Alderman Lawson moved, seconded by Aldennan Wilson to ratify the reappoint- ment of Ellis Throckmorton to serve six (6) years on the Civil Service Cornnission. ROLL CALL and the following voted aye, Aldennen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. .Motion received 6 affinnative votes and 0 negative votes. MOTION CARRIED. Aldennan Abdin moved, seconded by Alderman Wilson to ratify the reappoint- ment of Pat Bond to serve on the Parks & Recreation Commission for a tenn of five (5) years. ROLL CALL and the following voted aye, Aldennen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOI'ION CARRIED. ANNOUNCEMENTS: Mayor Reid announced at this time that his office had received some vo- cal criticism of the handling of a fire that occurred recently at a '011 r.JJ· REGULAR CITY COUNCIL .MEETING JYJARCH 17TH I 1977 PAGE EIGHT horne on Graham Road. The fire consumed a h:Juse just a few blocks away from the #2 fire station on Graham Road before fire equipment could arrive at the scene. Mayor Reid reported that upon investiga- tion, he found that said horne had no phone installed in order for home owner to call the fire into the proper auth:Jrities for help. The h:Jme owner ran down to the #2 fire station and found the trucks and firemen gone. It seemed a fire had broken out in a trailer park located outside of the city limits. And the men had resrxmded to this fire. Chief Schmitt stated at this time that the mobile home park owners had a c ontract wi th the city t o carne outside of the city limits if a fire d id happen to break out. While the trucks and men were outside the city limits, this citizen' s home burned on Graham Road, he reported. Chief Schmitt also stated that there was a truck dispatched from the Main Street fire station to fight this house fire and truck arrived within five (5) minutes of receiving call but not in time to save the house fran considerable damage. Said telephone call was received at Main Station from a neighbor of home owner. Alderman Wilson announced that he would like to see the Graham Road water line proposal placed on the next regular scheduled agenda. ADJOURNMEN T: Alderman ~1 moved, seconded by Alderman Lawson that the meeting be adjourned until the next Special City Council Meeting on March 31, 1977 at 7:30p.m. All approved by voice vote. CITY FLOY AVAN TS I 1. OPENING PRAYER: 2 . ROLL CALL: 3. GENERAL: ADJOURNMENT: CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA -SPECIAL CITY COUNCIL MEETING MARCH 31, 1977 a. Audit Report (Mayor Reid) b. Discussion/City Hall; Fire Stations; Police Building (Mayor Reid) .~1: SPECIAL CITY COUNCIL MEETING MUNICIPAL BUILDING MARCH 31 , 1977 7:30 P.M. TO 9:15 P.M. The City Council of the City of Jacksonville met in Special Session Thursday, March 31, 1977 at 7:30p.m. The meeting was called to order by Mayor Reid w~o also gave the invocation followed by the recitation of the ••Pledge of Allegiance .. by the standing audience. On ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Swaim, Wilson, Brickell, and Abdin. Alderman Elkins was absent at the time of roll call. Present: 5. Absent: 1. Others present were Mayor Reid, City Clerk Fl oy Avants, Lynn L 1 oyd and Danny Vance of L 1 oyd ,. Haigh, Brock, & Co., and several department heads. Alderman Elkins arrived after roll call. PUR~OSE OF THE MEETING Mayor Reid stated the Purpose of the Special Council Meeting was to discuss the 1976 Audit Report for the City of Jacksonville General, Street, Park Funds and for the Water and Sewer Department Funds; and to discuss a loca- tion for the new fire station; and to discuss a special bond issue election to build a new City Hall. AUDIT REPORT Mayor Reid introduced Lynn Lloyd and DannY Vance of Lloyd, Haigh, Brock & Co. Ltd., Certified PUblic Accountants. Mr. Lloyd reviewed the audit report by exhibits. He presented recommendations contained in the management letter accompanying the audit report on the following items: 1) Payroll records and personnel files 2) Reconciliation of bank accounts 3) Expense account documentation 4) Ambulance billings 5) Investment of city funds 6) Property, plant and equipment 7) Accounting system a) Grant Accounting b) General Ledgers c) Budgetary Control 8) Finance Department Mr. Vance then reviewed the management letter concerning the Water and Sewer Departments and presented recommendations on the following items: 1) Cash receipts 2) Pumping vs. usage billed 3) Operating bank account 4) Insurance coverage 5) Department•s relationship to the general fund 6) Fixed assets 7) Contributions in aid of construction 8) Financial Management After some discussion, Alderman Wilson moved, seconded by Alderman Elkins, that the 1976 audit report for the City of Jacksonville General, Street, Parks Funds, and Water and Sewer Report be accepted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. SPECIAL CITY COUNCIL MEETING PAGE TWO MARCH 31 , 1977 At this time, Mayor Reid announced the city had heard from L.R.A.F.B. in regard to plot of land on LRAFB property to be utilized for building of a fire sub-station. He said the airbase concurred except for the siting, and they have begun preparing necessary documents to obtain higher headquarters approval for this type of request. He further stated that the siting has been moved 380 feet to the Northeast. This new lo- cation is preferred over the original proposal, as reported by ttJayor Reid. Also, Mayor Reid announced that Club Products has turned the city down insofar as providing a donated piece of property to locate new central fire station. They are going to expand their present facilities in the future; therefore, this land is not available. It was determined that the city has $50,000 to purchase two sites to build new fire stations. After discussion concerning holding a special election for a bond issue for a new city hall, it was the general consensus that a questionnaire be pre- pared encompassing the questions as to whether the people would favor a special election for a bond issue to build a new city hall, and to ascertain the site preference. It was requested that the questionnaire be presented to the council before being sent out. Mayor Reid stated the questionnarie would be ready for presentation at next council meeting, and if it is accept- able, it could be sent out with the Water Company bills. In the discussion following in relation to land acquisition for locating the new fire stations, it was determined that the central station with a drill tower would require 4 to 5 acres and a sub-station approxiamtely l/2 acre, Alderman Brickell moved, seconded by Alderman Elkins to authorize the t·1ayor to advertise for land site for the fire stations setting out the required amount needed, and when the proposals are received to set a special meeting of the council and interested landowners for discussion. Motion approved by voice vote. Alderman Abdin moved, seconded by Alderman Swaim to adjourn until the next regularly scheduled Council Meeting April 7, 1977. All approved by voice vote. CITY C~RK FLOY AVANTS 1. 2. 3. 4. 5. 6. CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA -REGULAR CITY COUNCIL MEETING APRIL 7, 1977 OPENING PRAYER: ROLL CALL: PRESENTATION OF MINUTES: APPROVAL AND/OR CORRECTION OF MINUTES: CONSENT AGENDA: (FIRE DEPT. ) (POLICE DEPT.) (CITY CLERK) WATER DEPARTMENT: Regular City Council Meeting-March 17, 1977 Special City Council Meeting-March 31, 1977 Regular City Council Meeting-March 3, 1977 Special City Council Meeting~March 7, 1977 a. Monthly Report (Chief Schmitt) b. Monthly Report (Chief Robinson) c. Current and Quarterly Income Report (Floy Avants, City Clerk) a. Request for outside city limit water tie-on (1) Ms. Melba J. Immermon/Military Road (Mayor Reii:.d) b. Request for outside city limit water tie-on (3) Charles Dyson/Military Road Mayor . Reid) c. Request for outside city limit water tie-on (1) Loop Road/For Church Bldg. (Mayor Reid) d. Request for outside city limit water tie-on (2) Harvey Olive; Reed McConnell Sub. (Mayor Reid) e. Request for outside city limit water tie-on (1) Coy Bullington; Reed McConnell Sub. (Ald. Abdin~ f. 8" Water Line Proposal down Southeastern to the Wooten Road Area (R/S item) (Bill Owens) g. Water Line Proposal/Graham Road (Bill Owens) h. Elmer Hines; Vacationa and Sick Leave pay--~. 60 days, total (Mayor Reid) 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT 9. POLICE DEPARTMENT 10. STREET DEPARTMENT: 11. SANITATION DEPARTMENT: 12. PARKS & RECREATION DEPT. 13. GENERAL: a. Request to accept low bid; 1 pickup truck (w/o air) (Bobby Brewer) b. Request to accept low bid; piping/E. Plant (R/S item) (Bobby Brewer) c. Request to accept low bid; sight glass (R/S item) (Bobby Brewer) d. Request to accept low bid; 3 pumps/E. Plant (R/S item) (Bobby Brewer) e. Hydrovac System/Overrun of $400 (R/S item) (Bill Owens) f. Request permission to advertise for bids: 900 feet of 10" P.V.C. force main for West Plant (Bobby Brewer) g. Bar Screen Cost Analysis for E. Plant (R/S item) (Bill Owens) h. Update Report/Step I, Phase II, Infiltra- tion Analysis Study/ Crist Engineering Firm (Mayor Reid) a. Request to accept low bid; 1 fire truck , (Chief Schmitt) b. Presentation of Plaque of Appreciation/ Guy Johnson (Chief Schmitt) a. Annual Report (Chief Robinson) b. Request to accept low bid; 1 light utility vehicle (Chief Robinson) a. Request to accept low bid; HMAC (Bill Owens b . Request to accept low bid; Slurry Seal (Bill Owens) c. Request to accept low bid; Reserve Control for Traffic Signals (Bill Owens) d. Sidewalk Proposal/Marshall Road Intersectio & Highway 67/167 Underpass (Alderman Abdin) a. Ord. #429; Street Cutting Policy (Bill Owens) GENERAL: (Continued) 14. APPOINTMENTS: , 15. ANNOUNCEMENTS: ADJOURNMENT: b. Cost/Plan Layout; Reaovation of old animal shelter building (Bill Owens) c. Antirecessionary Revenues; proposed allocations for Street & Beautification (Summer workers) (Mayor ·Reid) d. Start Up Crime Prevention Program/Proposal/ 95% funded through L.E.A.A. (Mayor Reid) e. Planning Consultant Fees for EDA Project ($1724) (To be reimbursed) (Mike Hagge) f. Wildlife Management Proposal; Jack's Bayou Clean-out of beavers/ ext. of contract (Mayor Reid) g. Discussion: Special Election Proposal/ For consideration of an ordinance to be considered on next agenda (Mayor Reid) h. Proposed Survey Form/City Hall (Mayor Reid) a. Group Insurance Plan; Increase of Premium, effective May 1, 1977 (Mayor Reid) b. Public Hearing; Central Arkansas Mental Health Services/First Electric Coop.; Hospitality Room Thursday; April 14, 1977; 7:30 p.m. c. Quorum Court consented to pay city's share of Central Ark. Coordinating Center's fee for 1977 REGULAR CITY COUNCIL MEETING MUNICIPAL BUILDING APRIL 7, 1977 7:30 TO 10:45 P.M. The City Council of the City of Jacksonville, Arkansas, met Thursday, April 7, 1977 at 7:30P.M. in the Municipal Building. The meeting was called to order by Mayor Reid, who also gave the invocation, followed by the "Pledge of Allegiance." ON ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdfn. Present: 5: Absent: 1. A quorum was declared. Others present were Mayor Reid, C1ty Clerk Floy Avants and several department heads. Alderman Brickell arrived after the consent agenda had been approved. PRESENTATION OF THE MINUTES ~. Mayor Reid presented the Minutes of the Regular City Council Meeting'of March 17, 1977 and Special City Council Meeting of March 31, 1977 for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES Corrections and/or additions to the Minutes of the Regular City Council Meeting of March 1, 1977 and Special City Council Meeting of March 7, 1977 were the next order of business. After no corrections or additions were presented, Alderman Wilson moved, seconded by Alderman Abdin, to approve the Minutes as written. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. CONSENT AGENDA Mayor Reid presented the following items for approval on CONSENT AGENDA: Alderman Abdin moved, seconded by Alderman Wilson to accept and file the Fire Department Report for March, 1977 submitted by Chief Schmitt, depicting 38 alarms during the lliOnth, with an estimated fire loss of $16,350 .. 00 ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Wilson to accept and file the Police bept. Leport for March, 1977 submitted by Chief Robinson, depicting 747 cases brought before the Municipal Court with total cash received from fines, forfeitures and miscellaneous payments in the amount o f $22,039.76. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Elkins stated that according to Chief Robinson's Report the Emergency Services Division had collected 60% in fees and was worthy of recognition. Alderman Abdin moved, seconded by Alderman Wilson to accept and file the Current and Quarterly Income Report submitted by Floy Avants, City Clerk. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. REGULAR CITY COUNCIL MEETING APRIL 7 , 19 7 7 PAGE 2 In deviation from the agenda, with permission from the council, Mayor Reid recognized Mr. Rick Barger of Crist Engineering Fir~ to give an update report on Step I, Phase II of the Infiltration Analysis Study. Mr. Barger presented a letter listing five docwnents that must be submitted through the State for the EPA Grant. They are as follows: 1. A proposal for a survey, including unit costs and a total estimate. 2. A request for a grant increase in this amount. 3. A request for a time extension required to conduct a survey. 4. An addendum to the engineering contract to include the survey. 5. A completed Cost and Summary (EPA Form 5700-41) for the contract to be filled out. Mr. Barger stated that it will be a month before his firm actually gets started on this and two bids will have to be taken. He mentioned that in his professional op1n1on, the city still needs to look at 1980 for a new facility to be cons tructed and operational. WATER DEPARTMENT At this time Alderman Abdin withdrew from the agenda Item E, a request for an outside city limit water tie-on for Coy Bullington, located in the Reed McConnell Subdivision. After much discussion regarding the following requests for outside city limit water tie-ons: 1. Charles Dyson/Military Road 2. Loop Road/For Church Building 3. Harvey Olive/Reed McConnell Subdivision Alderman Brickell moved, second ed by Alderman Wilson that anyone with a house under construct· on and footing poured by April 7, 1977 or with a prior commitment \'{ill be allowed to tie on to city water. In discussion after aforementioned motion, Reed McConnell presented a copy of a letter he received from the Water Supr., Billie Staples and City Engineer, Bill Owens . Th letter listed certain conditions to be met before the City of Jacksonville will accept water tie-ons. Mr. McConnell stated that he had met the requirements of this letter and felt h e had a commitment from the city For water for the thirty lots he has already sold. He also stated that he would cut off sale s as o f April 8, 1977 and furnish the ·city with a list of the lots already sold so the city would know who was committed for water. ROLL CALL on aforementioned motion_, and the following voted aye, Aldermen: Elkins and Brickell. Aldermen: Lawson, Swaim and Abd"n voted nay. Alderman Wilson abstained . Motion received 2 affirmative votes and 3 negative votes with l abstention. MOTION FAILED. At this time Ron Mills, City Attorney,recommended that the council delay action until he could give a legal opinion as to whether Reed McConnell has a binding written commitment from the city for outside REGULAR CITY COUNCIL MEETING APRIL 7, 1977 PAGE 3 city limit water ite-ons for his subdivision. At this time, Reed McConnell stated he had constructed Caddo Acres in conjunction with Mr. Charles Dyson. He said he didn't feel the Water Supr., and City Engineer were right in their assumption that on previous meetings with them he was always under the impression that water would be provided if he met with city and state regulations. The Water Supr., and City Engineer stated they did not commit city, that the letter was merely to indicate the specifications to meet the water system requirements. Alderman Abdin moved, seconded by Alderman Wilson that the City of Jacksonville as of April 7, 1977 not allow any more outside city limit water tie-ons with the exception of the thirty lots of Reed McConnell Subdivision, pending outcome of city attorney's legal opinion on aforementioned alleged commitment, or until more pumping time can be obtained. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins; Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. The next item of business was an 8" water line proposal down South- eastern to the Wooten Road Area presented by Bill Owens, City Engineer. Mr. Owens presented maps outlining this area and stated this 8'' line would reinforce the Valentine Dick-Jeter and South Jacksonville water lines and would give enough water for the Wooten Road area also. Alderman Wilson moved, seconded by Alderman Abdin to advertise for bids for an 8" water line. Motion was withdrawn after the following discussion. 91. It was stated that the aforementioned project had been approved by the City Council, September 18, 1975 to be paid for out of REVENUE SHARING FUNDS. Mayor Reid read the minutes of above mentioned meeting. It was final consensus of council that prior commitment had been made on September 18, 1975 when the council authorized to advertise for bids for an 8" water line down Southeastern Avenue to serve said area. Bill Owens, City Engineer, presented the next item of business, a water line proposal/Graham Road area. Mr. Owens presented cost to complete 12" water line down Graham Road from Northeastern to Bailey Street and 10" from Graham Road to Loop Road. There will be five fire hydrants from Northeastern to Cherry Street. Alderman Wilson moved, seconded by Alderman Elkins to authorize Mayor Reid to advertise for bids for a 12" water line on Graham Road to run from Northeastern to Cherry Street including five fire hydrants and cost to be approximately $36,000.00 and to be paid for out of the Water Department funds. ROLL CALL and the following voted aye, Aldermen: Elkins, Wilson and Brickell. Aldermen: Lawson, Swaim and Abdin voted nay. Motion received 3 affirmative votes and 3 negative votes. A tie was declared. Mayor Reid voted aye to breaM the tie. MOTION CARRIED. Alderman Brickell moved, seconded by Alderman Swaim to pay Elmer Hines, former Water Dept. Supr., 60 days vacation and sick leave combined in the amount of $1,900.00 and let it be known that this would not be done in the future for retirees. ROLL CALL and the following voted aye, REGULAR CITY COUNCIL MEETING APRIL 7, 1977 PAGE 4 Aldermen: Swaim, Brickell, and Abdin. Aldermen: Lawson, Elkins and Wilson voted nay. Motion received 3 affirmative votes and 3 negative votes. A tie was declared. Mayor Reid voted aye to break the tie. MOTION CARRIED. SEWER DEPARTMENT The following bids were submitted for one (1) pick-up truck without air conditioning for the Sewer Department: Jacksonville Dodge $4,052.02 Aclin Ford Co. 4,263.00 Gwatney Chevrolet 4,040.61 Alderman Elkins moved, seconded by Alderman Brickell to accept the low bid of $4,040.61 from Gwatney Chevrolet for one (1) pick-up truck without air conditioning for the Sew er Department. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Brickell. Aldermen Wilson and Abdin out of the room. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. The following bids were submitted for assorted pipe for the East Sewer Plant: Halbert Steel AFCO Metals Aqua Utility $NO/BID NO/BID 6,684.70 Alderman Elkins moved, seconded by Alderman Brickell to accept the low bid of $6,684.70 from Aqua Utility Co. for assorted pipe for the East Sewer Plant, to be paid for out of REVENUE SHARING FUNDS. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Brickell. Aldermen Wilson and Abdin out of the room. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. The following bids were submitted for 6" cleanable sight glass for visual control of sludge for the Sewer Department: Malbert Steel Envirotech Corp. AFCO Steel Ark. Meter Repair $ NO/BID 1,306.04 NO/BID NO/BID Alderman Elkins moved seconded by Alderman Brickell to accept the low bid of $1,306.04 from Envirotech Corp. for 6" cleanable sight glass to be pald fur out of RDVDNUD SIIARING PUNDS. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Brickell. Aldermen Wilson and Abdin out of the room. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. The following bids were submitted for three (3) sewage pumps for the Sewer Department: Stuttgart Machine Allis-Chalmer Southern States Ind. $ NO/BID NO/BID 13,855.56 REGULAR CITY COUNCIL MEETING APRIL 7, 1977 PAGE 5 Alderman Elkins moved, seconded by Alderman Brickell to accept the low bid of $13,855.56 from Southern States Ind. for three (3) sewage pumps for the Sewer Department to be paid for out of REVENUE SHARING FUNDS. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Brickell. Aldermen Wilson and Abdin out of the room. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. The next item of business was the additional cost of $400.00 for installing three (3) 6" pipes on a hydro-vac tank to be paid out of revenue sharing funds. The total cost of material, labor and equipment was $3,400.00 Alderman Lawson moved, seconded by Alderman Abdin to pay the addit- ional cost of $400.00 to Henders Boiler & Tank Co. to be paid out of REVENUE SHARING FUNDS. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Abdin. Aldermen Wilson and Brickell was out of the room. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED~ Alderman Elkins moved, seconded by Alderman L)iwson to advertise for bids on 900 feet of 10" P.V.C. force main for the West Sewer Plant. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Brickell. Aldermen Wil~on and Abdin was out of the room. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. Bill Owens, City Engineer,presented the next item of business and asked for an additional two weeks to bring back more information on the bar screen cost analysis for the East Sewer Plant. Alderman Abdin moved, seconded by Alderman Lawson to move on to the next item on the agenda. All approved by voice vote. FIRE DEPARTMENT The following bids were submitted for one (1) fire truck for the Fire Department: The Boardman Co. Pierce Mfg. Co. $54,500.00 53,057.00 Alderman Elkins moved, seconded by Alderman Brickell to accept the low bid of $53,057.00 from Pierce Mfg. Co. for ·one fire truck to be paid for out of REVENUE SHARING FUNDS. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Brickell. Aldermen Wilson and Abdin was out of the room. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. At this time Mayor Reid presen~ed a Plaque of Appreciation to Mr. Guy Johnson, for his twenty years of service as a volunteer fireman. POLICE DEPARTMENT It was the consensus of the council to accept the annual report for the Police Department submitted by Chief Robinson. The following bids were submitted for one (1) light utility vehicle for the Police Department: Aclin Ford Gwatney Chevrolet Ray Toyota Moore Ford REGULAR CITY COUNCIL MEETING APRIL 7 ~ 1 9 7 7 PAGE 6 $3,385.40 3,564.40 3~785.50 3,500.00 Alderman Elkins moved, seconded by Alderman Brickell to accept the low bid of $3,385.40 from Aclin Ford for one (1) light utility truck for the Police Department. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and:_ Brickell. Aldermen Wilson and Abdin out of the room. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. STREET DEPARTMENT At t h i s time the council agreed to call a Special City Council Meeting, April 11, 1977 at 7:00 P.M. to discuss street projects for the year. Also the Graham Road cost completion. The following bids were submitted for H.M.A.C. for the Street Dept: 100 tons or less 100 -200 tons 200-300 tons 300-500 tons 500 tons or more APT. CONT. 15.85 15.75 15.50 15.35 15.15 co. /CONWAY ASPHALT/R.N.GUTHRIE/ 20.84 21.25 18.84 19.00 17.84 19.00 16.84 19.00 16.64 19.00 BEN M. HOGAN 29.60 24.30 20.44 18.14 16.97 Alderman Elkins moved, seconded by Alderman Brickell to accept the low bid of $15.85 for 100 tons or less, $15.75-100-200 tons, $15.50 -200-300 tons, $15.35-300 -500 tons, $15.15-500 tons or more fr om Ap t. f.:onstruction Co. for H.M.A.C. for the Street Dept. ROLL CALL and the following vo te d aye, Aldermen: Lawson, Elkins, Sw aim a nd Bri c kell. Aldermen Wi lson and Abdin out of the room. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. The following bids were submitted for 120,000.00 square yards of slurry seal for the Street Dept: B.A .S.S. Ben M. Hogan Jack Woods Co. $43,020.00 53,640.00 47,400.00 Alderman Elkins moved, seconded by Alderman Brickell to accept the low bid of $43,020.00 from B.A.S.S. for 120,000.00 square yards of slurry seal for the Street Department. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Brickell. Aldermen Wilson and Abdin out of the room. Motion recieved 4 affirmative votes and 0 negative vote. MOTION CARRIED. The following bids were submitted for one (1) traffic controller for the Street Department: Southwestern Electric Co., Inc. $1,892.80 Alderman Elkins moved, seconded by Alderman Brickell to accept the low bid of $1,892.80 from Southwestern Electric Co., Inc. for one (1) REGULAR CITY COUNCIL MEETING APRIL 7, 1977 PAGE 7 traffic controller for the Street Department. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Brickell. Aldermen Wilson and Abdin out of the room. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Abdin moved, seconded by Al~e~man Swaim to accept a side- walk proposal/Marshall Road Intersection and Highway 67/167 Under- pass to be included in the EDA Project. Striping is to be done by the State Highway Department. ROLL CALL and the following voted aye., Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion recieved 6 affirmative votes and 0 negative vote. MOTION CARRIED. GENERAL ORDINANCE NUMBER 429 AN ORDINANCE PROHIBITING STREET CUTS ON PRINCIPAL AND MINOR ARTERIAL STREETS AS DEFINED AND SHOWN ON THE MASTER STREET PLAN FOR THE CITY OF JACKSONVILLE; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES, was introduced, Alderman Abdin moved, seconded by Alderman Swaim that Ordinance No. 429 be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion recieved 6 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for the first time by Nancy Gerren. Alderman Swaim moved, seconded by Alderman Wilson that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Lawson moved, seconded by Alderman Abdin to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Lawson read the Ordinance for SECOND TIME. Alderman Elkins moved, seconded by Alderman Abdin to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion recieved 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Lawson read the Ordinance for the THIRD AND FINAL TIME. Alderman Abdin moved, seconded by Alderman Wilson that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Elkins that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. REGULAR CITY COUNCIL MEETING APRIL 7, 1977 PAGE 8 Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 429 THIS 7TH DAY OF APRIL 1977. The next item of business was the renovation of the old animal shelter. Bill Owens, City Enginee~ presented a drawing of his proposal for the shelter and stated that this would be a metal building and cost would be approximately $10,000.00. This is to be paid out of three departments within the city using the space as storage. Alderman Abdin moved, seconded by Alderman Wilson to table this item until a later date. ROLL CALL and the following voted aye, Aldermen: Swaim, Wilson, Brickell and Abdin. Aldermen Lawson and Elkins voted nay. Motion received 4 affirmative votes and 2 negative votes. MOTION CARRIED. At this time Mayor Reid presented his proposal for five (5) summer employees to work with the ~treet and Beautification Departments and to be paid out of the antirecession revenues. He stated these funds have to be used for programs that are already in effect. Alderman Brickell moved, seconded by Alderman Wilson to use the funds for employees to work in the Street and Beautification Departments. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. The next item of business was the Crime Prevention Program proposal presented by Mayor Reid. Mayor Reid stated that 95% of this program would be funded through the LEAA Grant. Mike Hagge, Grant Co- ordinate~ stated that the total amount of the grant was $14,783.70 and the city's share would be $739_.19 for the first year. Mr. Hagge also said it would take $2,500.00 to start the program and in this amount it would include the salary of the coordinator, office expense and office equipment. Shirley Cox would be the coordinator and Tommy Robinson, Chief of Polic~ would be program director. Ms. Cox stated that some of the projects she would be working on are: rape crisis, youth programs, youth education and recreation, neighbor- hood watch and elderly programs. After much discussion the council request that Mike Hagge bring back more information on cost analysis over a three year period if the grant is continued. Alderman Wilson moved, seconded by Alderman Brickell to table this item until the next special council meeting, April 11, 1977. ROLL CALL and the following voted aye, Aldermen: Swaim, Wilson, Brickell and Abdin. Aldermen Lawson and Elkins voted nay. Motion received 4 affirmative votes and 2 negative votes. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Abdin to pay $1,724.00 out -of general fund to Manes & Assoc. for planning consultant fees for the EDA project to be reimbursed when monies for the grant come REGULAR CITY COUNCIL MEETING APRIL 7, 1977 PAGE 9 in to the city treasurer. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Mayor Reid presented the next item of business which was the extension of contract to Wildlife Management Co., Inc. for the removal of beavers in the Jack's Bayou on North to 67-167. Mr. Dale Wilson of Wildlife Management Co. presented a proposal for $850.00 for the first month and $250.00 for the remaining eleven months to complete this project. After much discussion, Alderman Abdin moved, seconded by Alderman Wilson to extend the contract with Wildlife Management Co. At this time, Ron Mills, City Attorney, stated that the present contract the city has with Wildlife Management Co. could not be extended. Alderman Abdin withdrew his aforementioned motion. Alderman Lawson moved, seconded by Alderman Abdin to advertise for bids on the removal of beavers in the Jack's Bayou on North 67-167. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Mayor Reid entertained a motion that an ordinance be considered for a special election to be presented at the next regular council meeting. Motion died for lack of a second. Mayor Reid presented a proposed survey form for the construction of a new city hall complex as the next item of business. At this time Alderman Wilson presented a form in which he had drawn up and stated it was a much shorter and simplified form. After much discussion, Alderman Brickell moved, seconded by Alderman Wilson to approve Alderman Wilson's survey form and to add the last paragraph of the Mayor's form and mail out the week of April 11, 1977. ROLL CALL and the following voted ay,e, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ANNOUNCEMENTS Mayor Re1d announced that Tommy Dupree has informed the Mayor's Office that he would see to it that the old drive in screen located on Dupree Drive would be taken down by the next council meeting. Mayor Reid announced that the group insurance premium had an increase in rates effective May 1, 1977. Individual policies went from $21.60 per month to $27.40 per month and family policies from $51.60 per month to $69.50 per month. After some discussion it was general consensus of the council that they need to consider paying an additional portion of the increased premium. Alderman Wilson requested that the Mayor's Office gather together cost figures on what it would run for the remainder of the year to help subsidize the 97 employees premiums. Mayor Reid stated that the REGULAR CITY COUNCIL MEETING APRIL 7 , 19 7 7 PAGE 10 Municipal League is looking for better rates and his office was looking at other insurance companies in the area, also. Alderman Abdin suggested to council members that council should start proceedings at 7:00p.m., instead of 7:30p.m. and ask that they think about this. · Mayor Reid announced that a Public Hearing would be conducted on April 14, 1977 at 7:30P.M., at First Electric Coop. Bldg., Hospitality Room for the purpose of obtaining citizen input on mental health needs in the area. Central Arkansas Mental Health Services will be conducting said meeting. Mayor Reid announced that the Quorum Court of Pulaski County consented to pay the city's share of Central Arkansas Coordinating Center's fee for 1977. Mayor Reid presented a proposed legal ad to be placed in the paper announcing a special meeting of the council on April 26, 1977. At this special meeting, the council would be considering sites avail- able in the area for one sub-station in South Jacksonvible and one site for a main fire station in the Main and Redmond Road area. General consensus of council was that this legal ad served the purpose and approved for publication. Alderman Wilson suggested the Mayor contact Gerald Barnett on property possibly available at this time. Alderman Elkins requested the mayor's office look into the removal of debris caused by two demolished buildings in the Taneyville area. City Attorney Ron Mills stated that his office would look into this problem. Alderman Lawson moved, seconded by Alderman Wilson that meeting be adjourned until the next special council meeting April 11, 1977. All approved by voice vote. 1. OPENING PRAYER: 2. ROLL CALL: CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA -SPECIAL CITY COUNCIL MEETING APRIL 11, 1977 qq, 3. STREET DEPARTMENT: a. Street Work Projects (Mayor Reid) 4. GENERAL: ADJOURNMENT: b. Graham Road Cost Completion (Bill Owens) a. Crime Prevnetion Grant (Mayor Reid) I SPECIAL CITY COUNCIL MEETING MUNICIPAL BUilDING APRIL 11, 1977 7:00 PM TO 9:15 PM The City Council of the City of Jacksonville, Arkansas met in Special Sesson Monday, April 11, 1977 at 7:00 PM. The meeting was called to order by Mayor Reid who also gave the invocation followed by the re- citation of the "Pledge of Allegiance" by the standing audience. On ROLL CALL the following members were present as their names were called, Aldennen: Elkins, SWaim, Wilson, Brickell and Abdin. Aldennan Lawson was absent at the time of ROLL CALL. Present: 5 Absent: 1. Others present were Mayor Reid; Bill OWens, City Engineer; Bobby Martin, Street Superintendent; Mike Hagge, Grants Coordinator and Ron Mills, City Attorney. Nancy Gerren, Mayor Reid' s Secretary, recorded the official Minutes in the absence of City Clerk Avants. Aldennan Lawson arrived after ROLL CALL. PURPOSE OF THE MEEI'ING Mayor Reid opened meeting by declaring that a quorum was present. He stated this Special meeting had been called on April 7, 1977 for a three- fold purpose: (1) Discussing and proposing a Street Project List for 1977 including slurry sealing and asphalt work (2) Graham Road drainage cost estimate and completion report (3) Crime Prevention Grant Application. STREET DEPARTMENT Bill CM'ens, City Engineer, presented a map of the City of Jacksonville which depicted in "red" streets which in his estimation required slurry sealing at this time and "yellow" depicted streets he deemed needing an asphalt overlay. Also, Mr. CM'ens presented a map of the City of Jacksonville depicting streets that have been slurry sealed during the past two years-----with "red" depicting the year 1975 work accomplishments and "blue" for 1976 work. Mr. Owens stated that the city needs to cover and protect as many streets as possible in a five year rotating period. He then proceeded to explain the slurry seal process, what it is designed to do, and the complications involved with affected citizens who reside on streets being sealed. He also explained the many complaints of citizens and misuse of streets while sealing process is being accomplished. He stated that insofar as the asphalt program is concerned, he is requiring developers and contractors to lay twelve inches of base on the ground before the asphalt itself is laid in place. At this time, Mr. CM'ens presented a written proposal for 1977 containing slurry seal projects in the city of Jacksonville. Mayor Reid brought out that the council had previously approved a low bid for 120,000 square yards of slurry seal in the amount of $43,020. Alderman Abdin moved, seconded by Alderman Wilson to authorize slurry seal- ing project for 1977 as submitted by City Engineer, to go as far as his list will allow without exceeding $50,000. All voted in the affirmative. MariON CARRIED. (Slurry Seal Program is attached to official Minutes as Addendum #1) }D/. SPECIAL CITY COUNCIL MEETING MUNICIPAL BUILDING APRIL 11, 1977 PAGE TWO Mayo r Re id anno unced tha t his office had met recently with the Arkansas State Highway De~~t, along with the Ci ty Engineer, and the next proj ect they will undertake in con junction with the city on a 70/30 matching basis is the Redrrond Ro ad/Trickey Lane road impr oveme nts. Chief Tcmny Robinson, Police Department, was recognized by Mayor Reid and relayed the following information to the council: CRITICAL AREAS JACKSONVILLE, ARK. (1) The curve on West Main Street, past John Harden's house, is not wide enough and not well marked. Very much a hazard. (2) West Main Street on past the General Telephone building is too narrow. (3) Loop Roadjbetweeh•tHighway 161 and Linda Lane. The new skating rink and the late hours it stays open for business is presenting a hazard, in that children walking on Loop Road do not have enough street lighting to afford them protection from passing motorists. He suggests street lights being placed at aforementioned location on both sides of the street. Alderm:m Wilsoh b r o ught up the idea o f heater scarifying Main Street, and after discussio n o n t he p r o s and c ons of t his p r oce ss, Alderman Wils on mov ed, s e conded by Aldennan Swaiin tha t the Mayor 1:Je authoriz ed t o adv . for bids for heater scarifying Main Street from the Mo-Pac RR Tracks to James Street. Approved by voice vote. MOI'ION CARRIED. At this time, Bill OWens presented a 1977 proposal depicting streets in his estimation that needed to have asphalt laid this year. After much discussion on whether the budget would stand aforementioned proposals, Alderman Wilson moved, seconded by Alderman Elkins to approve City Engineer' s proposal as sul::mitted and d elete Ma in s ·treet from list and al6o a llow gravel for General Samuels Ro a dbed. Mot i on received 4 affirmative votes and 2 negat ive votes. Aldermen: Elkins, Abdin, Wilson and Brickell voted aye; Aldennen: Lawson and Swaim voted nay. MariON CARRIED. (Asphalt Proposal, as approved, is attached to official Minutes as Addendum #2) Mr. Owens presented a written program of work for completion of Graham Road drainage project. Said program consisted of two junction boxes and ten catch basins being installed, with two sets of sidewalks to be placed. Mr. OWens explaine d that the p roject has been going slow and not k eeping up to sche dule because there are man y irregularities in measurements conce r ning the b uil ding of jtmction boxes. He stated it would take approximately five weeks for city forces to do this work; also, the city will be saving approximately $2,000 by utilizing city forces. Therefore, council authorized overtime for workers at .this time in order to complete this aforementioned project as sbon as possible. GENERAL Mayor Re id recognized Mike Hagge, Grants Coordinator, who answered some questions from council members relating to Crime Prevention Grant. Mr. Hagge stat ed the equipment p urchased at this time for starting program jnitially would be the cit y 's . Ms . Shirley Cox, proposed Crime Prevention Coordinator , answered question s and offered data concerning said grant . SPECIAL CITY COUNCIL MEETING APRIL 11, 1977 PAGE THREE It was mentioned that this program of crime prevention would be evaluated by the Chief of Police at the end of the year as to its effectiveness in the community in preventing crime. After discussion on said grant program, it was the general consensus of the city council to authorize up to $1,500 limit to fund Crime Prevention Grant until such time as grant is approved by Crime Commission. Alderman Lawson moved, seconded by Alderman Abdin that the city council initiate aforementioned Crime Prevention Program now and if in the event it is not approved for funding, it will automatically be terrn,inated. Fund- ing to initiate said program is not to exceed $1,500. Approved by voice vote. MOTION CARRIED. Mayor Reid recognized Mr. M. J. Adams, Jr. , at this time, cammenting on the fact that the council had turned down his previous request for an outside the city limit water tie-on recently. Therefore, Mr. Adams proceeded to present his case to the council members concerning his re- quest for water. He stated he was in the process of building a new home out Military Road in Lonoke County and was under the impression that water would be supplied at this residence, since he had started construction on said house in October of 1976. Since he had invested quite a bit of money on said property, he wanted to request once rrore that the council reconsider his request for an outside the city limit water tie-on. The council reiterated its former decision not to allow any more outside the city limit water tie-ons, with the exception of Reed-McConnell Sub- division, pending city attorney's legal opinion on whether there is a binding commitment to provide water to said subdivision. No action was taken on latter item of business. Alderman Elkins moved, seconded by Alderman Lawson to adjourn until the next regularly scheduled Council Meeting April 21, 1977. Approved by voice vote. MOTION CARRIED. 103; SPECIAL CITY COUNCIL MEETING APRIL 11, 1977 AREA TO BE COVERED Quince Hill Road Seneca Place Fox Dell Circle Foxwood Drive Madden Road Memorial Drive Ivy Pine Ferrell Drive Green Acres Richard Barbara PAGE FOUR SLURRY SEAL PROGRAM 1977 from Highway 161 to 67-167 from Natchez to Sioux Trail from Northeastern to Northeastern from Northeastern to end of drive from 67-167 to Northeastern from Madden Road to end from Memorial to Northeastern from Memorial to Northeastern from Hamilton to Barbara from Loop to Ferrell Drive from Green Acres to House 1025 from Green Acres to House 1025 YARDS REQUIRED 8677 1814 5623 7104 4931 2955 620 1200 1725 3092 1380 1380 Cambridge Cove 996 Concord from Dartmouth Cove to Stonewall 1865 Oakhurst from Blackwell to end 1200 North Bailey from W. Main to 67-167 9800 Second Street from Division to North First 3600 Spring Oak to Main 5080 Walnut Spring to Oak 1820 Pine Spring to South Road 1500 Elm Victory to Graham 4855 Graham Road Spring to Loop 16,240 Cherry Graham to end 2000 North Oak Cherry to end 120 0 Laurel Graham to end 2500 Smart Street from South Road to Jane Drive 6500 Ray Road from South Road to Southeastern 12,000 Fulton from Ray Road to end 33 00 Ghoshen from Rulton to end - Church from Roosevelt Circle to end 3955 O'Neal from Church to Case~~=============3 4 00 --*:---- Casey from O'Neal to King _ King from Church to Stanphil 3755 Braden fram John Harden to end 7400 Sage & Peach Stanphil to Peach 1833 Brookhaven from Braden to end 900 Jeff Davis fram W. Main to Jackson 1200 Dupree Drive from W. Main to Highway 161 4900 School Dr. Freeway to So. James Stone s. James to Highway 161 (School Dr. include in) Ellis Bailey Drive to end 1500 Bailey Drive Ellis to Marion 3000 Mable Drive Stamps to Bailey Drive .;900 Redmond Gen. Samuels to Franklin Electric Co. 16,300 General Samuels Washington Circle to Harris Road 20,000 Cloverdale Rd. Highway 161 to Highway 161 11,740 E. Valentine from Cloverdale to Highway 161 3520 Mayfair & Blakey 3360 (continued) {ADDENDUM #1) *approximate end of allocated monies for slurry seal program IOh· SPECIAL CITY COUNCIL MEETING APRIL ·11, 1977 PAGE FIVE SLURRY SEAL PROGRAM -1977 AREA TO BE COVERED (c on tinued) YARDS REQUIRED Borroughs Mayfair to Highway 161 Shannon Noble Craw McCain 1400 2000 544 533 400 207,497 TOI'AL It should be noted that the roads in South Jacksonville were placed at bottom of proposed list for streets to be slurry sealed because in the estimation of the City Engineer these streets would be torn up because of sev.Br pipe line placement this summer of 1977. And slurry sealing would not be to the best advantage in this section of Jacksonville at this time for this reason. (As per Council Meeting) H M A C PROPOSALS -(ASPHALT OVERLAY) 1. James Street Widening/conjunction with Highway Dept. ($50,000)committed 2. Loop Road, Linda to North 1st :1935 and Loop Road 1~200 ;tons 1012 Loop to Cemetery 888) 760 tons 3. Mulberry 175 tons 4 . Division (2nd to 1st) 120 tons 5. Redmond Rd. (from bridge to bridge) 480 tons 6. Striping 60,000 L. F. a t .10 ($ 6,000) The following to be included in '77 street 'WOrk Heater Scarif y ing Main Street fran RR Tracks t o J ames ($1~, 000 approx.) Gravel for General Samuels Roadbed-between Harris & Redmond Road-9,315 tons Drainage Wbrk/Beaver Control ($.22,000 approx.) The following is a general synopsis of Street Work proposed for 1977, with a budget of approximately $202,000.00 anticipated income to work with: JAMES STREET COMMITMENT -HIGHWAY DEPT. (70/30 basis) LCOP ROAD OVERLAY MULBERRY OVERLAY DIVISION OVERLAY REDMOND ROAD OVERlAY SLURRY SEAL PROGRAM (ESTIMATED) BEAVER CONTROL PROGRAM GRAVEL FOR GENERAL SAMUELS ROADBED/BEI'WEEN HARRIS & REDMCND STRIPING (OVERLAY P~S) HEATER SCARIFYING MAIN STREE'l'/RR TRACKS TO JAMES ST. TOI'AL EST IMATED COST F OR 1977 (ADDENDUM # 2) $ 50,000.00 $ 12,000.00 $ 2,792.00 $ 1,875.00 $ 7,554.00 $ 74,221.00 $ 50,000.00 $ 22,000.00 $ 28,000.00 $ 10 ,000.00 $ 18 4 ,221.00 $ 18,000.00 $ 202,22 1. 00 CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA -REGULAR CITY COUNCIL MEETING APRIL 21, 1977 1. 'OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: Regular City Council Meeting-April 7, 1977 Special City Council Meeting -April 11,1977 4. APPROVAL AND/OR CORRECTION OF MINUTES: Regular City Council Meeting-March 17, 1977 Special City Council Meeting-March 31, 1977 5. CONSENT AGENDA: (WATER DEPT.) (WATER DFlPT.) (STREET DEPT ·. ) . (CITY CLERK) 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. SANITATION DEPARTMENT: a. Cash Receipts & Disbursements (Billie Staples) b. Accounts Payable (Billie Staples) c. Monthly Report (Bobby Martin) d. Quarterly Financial Report (Mrs. Avants) a. Request to hire 3 ~mployees for Water Dept. (2 for Maint./1 for Plant Operations) (Billie Staples) a. Request to accept low bid/900' of 10" PVC Pipe (Bobby Brewer) b. Discussion/Bar Screen -W. Sewer Plant (Bill Owens) 12. PARKS & RECREATIONS DEPT.: 13. PLANNING COMMISSION: a. Ord. #430; Rezoning; R-1 to C-4; Old Sawmill Property b. Recommend approval/Preliminary Plat/ Dalewood Sub. (with stipulations) c. Recommend approval/Preliminary Plat/ Northlake Sub. Phase II (with stipulations). PLANNING COMMISSION (cont'd). d. Recommendations: Proposed city hall construction & site 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: a. Ordinance #431; Establishment of Fin-i ance Director's Position (Alderman Law-1 son) b. Request to accept low bid/Beaver Control (Mayor Reid) c. National Electrical Code; Electrical Inspector (Jessie Pruitt) (Mayor Reid) d. Health Insurance Premium Increase/City's Contribution (Alderman Wilson) e. Water/Sewer Commission Discussion With Arkansas Municipal League Officials (Mayor Reid) a. Litter Pickup Day in city; Scheduled for April 23, 1977 b. Reminder/Special City Council Meeting Scheduled for: April 26, 1977; 7:00 p.m. , Fire Station Plans & Specifica- tions/Review on available properties c. Mayor Reid/Trip to San Antonio, Texas; May 1-4; Metroplan Regional Conference d. Public Hearing Announcement; 7:00p.m., May 5, 1977 (Council night) City Hall; Community Development Block Grant; Second Year Funding; Sewer for Taneyville Area 3. Tulip Bulbs available for public/free of charge \D/. CURRENT ACCOUNTS PAYABLE April 1977 ABC Fire Extinguisher 27.76 Acme Uniform Rental 95.00 Anderson Engineering 45.00 Arkansaw Meter Repair 1,978.67 B-G Communications 144.12 Bills Auto Parts 45.80 B & H Plumbing 72.10 Bowles & Edens 3,476.08 Brooks Farm & Garden 188.66 B & S Rental 53.05 Buddys Welding (PD) 45.50 Capitol Chemical 335.25 Cemco Inc. 601.97 Conrade Electric 87.90 City Lumber 525.16 Conrade Electric (PD) 342.00 Crain Sales Co. 344.10 Criss & Shaver 24.72 Crossley Electric 96.79 Lonnie Ellis (PD) 17.50 Fire Appliance 92.70 G.P. Freshour 94.35 Friendly Auto Parts 69.42 Goodsell Welding 365.51 Grasby Machine 72.10 Hach Chemicals (PD) 32.24 Hollis & Co. 209.94 Institute of Govt. (PD) 4.00 Ingram Yard Care 75.00 Ivys Auto Supply 26.96 Ivy Hall Garage 10.87 Jacksonville Auto Parts 36.69 Jacksonville Daily News 25.98 Jacksonville Dust Ser. 43.75 Jacksonville Starter 140.19 Jacksonville Paint 61.50 James Bros. 321.05 Keathley-Patterson Electric 33.25 Keeling Supply 1 ,141. 55 Magic Mart 37.98 Mill & Mine Supply 31.93 Mobil Oil 3,418.30 Nations Cities ( PD) 6.00 Rockwell International 333.65 Rotary Club 14.00 Rotary Club (PD) 14.00 K.E. Sorrells Research 72.00 Southern States Ind. 22.63 Southern States Ind. (PD) ~34.21 Town & Country Insurance 324.00 Vaughan Tire Co. 222.59 Walkers RAdiator Ser. 22.15 Waterworks Supply 66.68 Witcher Electric 602.09 Total Disbursements 16,726.39 Bills Paid 5B5 .45 Disb. to Pay 16,130.94 REGULAR CITY COUNCIL MEETING MUNICIPAL BUILDING APRIL 21, 1977 7:30 P.M. TO 10:00 P.M. The City Council of the City of Jacksonville, Arkansas, met Thursday, April 21, 1977, at 7:30 P.M. in the Municipal Building. The meeting was called to order by Mayor Reid. Alderman Lawson gave the invocation followed by the recitation of the "Pledge of Allegiance" by the standing audience. On ROLL CALL the following members called, Aldermen: Lawson, Elkins, Brickell was absent. Present: 5. Mayor Reid, City Clerk Flay Avants PRESENTATION OF THE MINUTES: were present as their names were Swaim, Wilson and Abdin. Alderman Absent: 1. Others present were and several department heads. 'J1 ). Mayor Reid presented the Minutes of the Regular City Council Meeting April 7, 1977 and the Special City Council Meeting April 11, 1977, for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES: Corrections and/or additions to the Minutes of the Regular City Council Meeting March 17, 1977, and the Special City Council Meeting March 31, 1977, were the next order of business. After no corrections or additions were presented, Alderman Abdin moved, seconded by Alderman Wilson, to approve the Minutes as written. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. CONSENT AGENDA: Mayor Reid presented the following items for approval on CONSENT AGENDA: Alderman Wilson moved, seconded by Alde r man Swaim, to approve for pay- ment the Current Accounts Payable in the swn of $16,130.94 for the Jacksonville Water & Sewer Dept. an d to accept and file the Cash Receipts and Disbursements Report for March, 1977. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, and Abdin. Motion rece~ved 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Swaim, to accep1t and file the Street Department report for March, 1977, submitted by Street Supt. Bob Martin. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIETI. Alderman Abdin requested the Quarterly Financial Report submitted by City Clerk Ploy Avants be given to the Council with the agenda on the Tuesday before a Council meeting so the Council will have time to study it. GENERAL: In a deviation from the agenda and with consent from the Council, Mayor Reid introduced Mr. Don Zimmerman and Mr. Bill Fleming from Arkansas Municipal League for a discussion concerning the creation of a Water and Sewer Commission. Mr. Flemming discussed the pros and cons of a Commission as well as the differences between a Water and Sewer Commit- :/{~. REGULAR CITY COUNCIL MEETING APRIL 21, 1977 PAGE 2 tee and a Water and Sewer Commission. He stated that a city the s·ze of Jacksonville would be allowed only 3 members on a Water Commission. The city could have as many members as it wanted on a Sewer Commission. But if the Council approved a combined Water and Sewer Commission, the limit would be 3 members. The members would be appointed by the Council, one for a 4-year term, one for a 6 -year term, and one for an 8 -year term. After the original terms, members would be appointed· for 8-year terms. The Council could discontinue a member·s term by a two- thirds majority vote, and the Council could abolish the Commission at any time. In a second deviation from the agenda, Mr. Fleming and J.!lr. Zimmerman discussed the rate increases for the group insurance plan for city employees and explained in detail the complete insurance program J a cksonville ·s presently participating in. After much discussion it was the Council's consensus to either drop the dental coverage from the policies or to pay $10.00 more toward each employee's coverage, there- f ore coverin.g the employee fully, but having the employee pay the full family coverage. WATER DEPARTMENT: Billie Staples, Water Department Supt., requested permission from the Council to hire one full-time employee to replace a part-time employee who is leaving and to hire two additional full-time employees. She stated the West Plant would have to have a full-time operator and that to maintain the city's lines, two additional employees are de- sired for the maintenance crew. Alderman Wilson moved to approve the hiring of 3 additional people for the Water Department. Motion died for lack of second. A derman Elkins moved, seconded by Alderman Abdin, to hire one full- time employee to replace the part -time employee (plant operator). ROLL CALL a nd the followin g voted aye, Aldermen: Law s on, Elk'ns, Swaim, Wilson and Abdin. Motion recieved 5 affirmative vot es and 0 n eg ativ e vote. MOTION CARRIED. SEWER DEPARTMENT: The following bids were Arkansas Meter Bowels & Edens Waterworks Supply submitted for 900 feet of 10" P.V.C. pipe: 4,388.60 4,099.59 No Bid Bobby Brewer, Sewer Department Supt., recommended approval of the second highest bid of $4,388.60 from Arkansas Meter because of de- livery time involved. The city would save $400.00 in rental costs because delivery would occur in 7 days. Alderman Swaim moved, seconded by Alderman Wilson, to accept the bid in the amount of $4,388.60 from Arkansas Meter for 900 feet of 10" P.V.C. pipe. All approved by voice vote. REGULAR CITY COUNCIL MEETING APRIL 21, 1977 PAGE 3 Bill Owens, City Engineer, presented an estimate of the cost for a bar screen for the west sewer treatment plant. The estimated cost was $45,800.00. It was stated that $120,000.00 had been budgeted in Revenue Sharing for sewer improvement. Alderman Swaim moved, seconded by Alderman Wilson that since this is a budgeted item, to advertise for bids for this project as suggested by Bill Owens for $45,800.00 to be paid out of REVENUE SHARING FUNDS. All approved by voice vote. FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: SANITATION DEPARTMENT: PARKS & RECREATION DEPARTMENT: PLANNING COMMISSION: ORDINANCE 430: AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSONVILLE, ARKANSAS; AMENDING ORDINANCE NOS. 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY, AND FOR OTHER PURPOSES. (OLD SAWMILL PROPERTY; MO-PAC RR TRACKS & GRAHAM ROAD) was introduced. Alderman Lawson moved, seconded by Alderman Abdin, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Nancy Gerren. Alderman Abdin moved, seconded by Alderman Elkins that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Abdin moved, seconded by Alderman Lawson, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Lawson read the Ordinance for SECOND TIME. Alderman Abdin moved, seconded by Alderman Wilson, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, ·L and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Lawson read the Ordinance for THIRD AND FINAL TIME. Alderman Wilson moved, seconded by Alderman Abdin, that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawaon, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. REGULAR CITY COUNCIL MEETING APRIL 21~ 1917 PAGE 4 Alderman Wilson moved, seconded by Alderman Swaim, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Sw a im, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 430 THIS 21ST DAY OF APRIL , 1977. Concerning Dalewood Subdivision, the Planning Commission has recommended approval of preliminary plat with the following stipulations: 1. Green area to be dedicated as right of way for Tamara Park (to be used for recreational purposes by residents) 2. Proposed street has curb only on the lot side of street. De- viation requested from subdivision regulations; also requests sidewalk requirements be waived due to green area. 3. Subdivision subject to approval of water and sewer plans by state Health Dept. 4. Storm drain plan, water & sewer plans provided to city engineer. After much discussion, Alderman Lawson moved the Council disapprove this preliminary plat. Motion died for lack of second. The Council disapproved of the park (green area) in the subdivision as just another area for the city to mow and keep up. A cul-de-sac was discussed for the center of the subdivision. Alderman Swaim moved, seconded by Alderman Wilson, to accept the plat as presented with the sidewalk waiver denied. ROLL CALL and the fol- lowing voted aye, Aldermen: Swaim and Wilson and the following voted nay, Aldermen: Lawson, Elkins, and Abdin. Motion received 2 affirma- tive votes and 3 negative vote. Motion failed. It was the general consensus o£ the Council to table this item, send it back to the Planning Commission and have them bring it back to the Council at a later date with recommendations as to the green area being taken care of by a party other than the city. Concerning Northlake Subdivision, it was stated that there is no all- weather access to this area. In periods of flooding, Northlake Sub~ . division, would not have adequate _Polic~ ambulance and Fire protection. The Planning Commission approved the Northlake Subdivision preliminary plat subject to the additional all-we ather entrance and exit access road being provided by developer and subject to passage of water, sewer, and street plans by State Health Dept. and City Engineer. Alderman Abdin moved, seconded by Alderman Elkins, to approve the Planning Commission's recommendation and approve the Northlake Sub- division preliminary plat and to have the Planning Commission bring it back for a second appro val after the access road is built. ROLL CALL and the following vot ed aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 nega- tive vote. MOTION CARRIED. REGULAR CITY COUNCIL MEETING APRIL 21, 1977 PAGE 5 The Planning Commission then presented their recommendations for the proposed city hall construction and site. Said recommendation is as follows: (1) Proceed with 5 mill increase (2) Do not acquire any new land for construction of city hall (3) That said facility be located as addition to or enlarged upon at present police & courts building area & central fire station location presently housed at W. Main St. Mayor Reid said no action was required on this item of business. GENERAL: ORDINANCE 431: AN ORDINANCE ESTABLISHING A DEPARTMENT OF FINANCE FOR THE CITY OF JACKSONVILLE, ARKANSAS, AND CREATING THE POSITION OF FINANCE DIRECTOR; PROVIDING FOR THE DUTIES AND POWERS OF SAID EMPLOYEE: was introduced. Alderman Lawson moved, seconded by Alderman Abdin, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Nancy Gerren. Alderman Lawson moved, seconded by Alderman Wilson, that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Wilson moved, seconded by Alderman Lawson, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Lawson read the Ordinance for SECOND TIME. Alderman Elkins moved, seconded by Alderman Lawson, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. After some discussion as to when the Council would set the salary for the Finance Director, it was decided that the salary would be set at a later date. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, and Wilson, and Alderman Abdin voted nay. Motion re- ceived 4 affirmative votes and 1 negative vote. MOTION CARRIED. Alderman Lawson read the Ordinance for the THIRD AND FINAL TIME. Alderman Elkins moved, seconded by Alderman Lawson, that the Ordinance be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Wilson, and Alderman Abdin voted nay. Motion recieved 4 affirmative votes and 1 negative vote. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Lawson, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL · and the following voted aye, "b. REGULAR CITY COUNCIL MEETING APRIL 21, 1917 PAGE 6 Aldermen: Lawson, Elkins, Swaim and Wilson, and Alderman Abdin voted nay. Motion received 4 affirmative votes and 1 negative vote. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 4 3 1 THIS 21ST DAY OF APRIL, 1977. The following bid was submitted for the extermination of beavers and management of same; location being, Jack's Bayou between U.S. Highway 167 and Graham Road: Wildlife Management Company, Inc. $3,600.00 Alderman Wilson moved, seconded by Alderman Elkins, to accept the bid from Wildlife Management Company, Inc. in the amount of $3,600.00 for beaver control. All approved by voice vote. MOTION CARRIED. Concerning the National Electrical Code; Electrical Inspector, it was requested the name originally submitted not be considered at this time. Alderman Abdin moved, seconded by Alderman Wilson, to table this item until the next regular Council Meeting so that another individual could be considered. All approved by voice vote. MOTION CARRIED. After much discussion about whether the city should pay $10.00 more of the health insurance premium increase, it was pointed out that the city should consider deleting the dental portion of the coverage which would decrease the amount of the monthly premiums on the part of the employee. Alderman Abdin suggested a ballot form be worked up by the mayor, have the Mayor conduct a poll of each employee covered py health insurance, and bring back final tally vote to council to ascertain if employees want to drop the dental coverage or keep the dental coverage; also, to decide whether or not the council wants to contribute $10.00 more to- wards the amount already being contributed by the city, thereby real- izing a $25.00 contribution. At this time, it was the general con- sensus of council to bring aforementioned results of vote back to a previously scheduled special city council meeting, Tuesday, May 26, 1977 at 7:30p.m., at City Hall as a second item of business to con- sider. The first item being would be the review by the council of available properties for sale in South Jacksonville area and W. Main and Redmond Road area for possible sites for a sub-station and a main fire station, respectively. ANNOUNCEMENTS: At this time, Mayor Reid proceeded to make the announcements, but with the suggestion of Alderman Elkins to table said announcements, the mayor conceded and the announcements were not brought forth at this time. Mayor Reid brought forth that the Planning Commission had met in a special meeting on the 19th of Apriland an item of business was dis- cussed as to the proposed closing of Church Street at said meeting, but further information was needed in order to bring it forth at this REGULAR CITY COUNCIL MEETING APRIL 21, 1977 PAGE 7 city council meeting for action. Mayor Reid announced that the Planning Commission asked city council to set up a public hearing on said closing; so, in the near future more information will be available and a hearing date will be set within the next 30 days as afforded by law by said body. Alderman Elkins moved, seconded by Alderman Wilson that a public hearing be established. All voted in the affirmative. MOTION CARRIED. Alderman Lawson noved, seconded by Alderman Wilson, to have City Council meetings start at 7:00 instead of 7:30 from now on. All approved by voice vote. MOTION CARRIED. Alderman Wilson stated some residents in the Casey Street area are con- cerned about cleaning up some lots. There are also some residents in the Victory Circle area who are concerned about cleaning up their area. It was the general consensus of the Council to obtain a written list of the lots in question from complaintants, and requested 30 days to notify the affected property owners. Alderman Lawson asked that a cost estimate and sketch for the old animal shelter site storage building be put on the May 5 agenda for discussion, once more. At this time, Bond Consulting Engineers presented a perpetual care proposal (developer would deposit $3,200.00 for 24 mowings per year) for the proposed green area in aforementioned discussed Dalewood Subdivision. The green area is the best possible drainage for the area, and if the city accepted the perpetual care proposal, the city would not have to maintain the area. No action was forthcoming from council membership. The meeting was adjourned with no formal motion made until the next Special Council Meeting April 26, 1977, 7:30P.M. at City Hall . .j{ jjtf~ CITY ~~RK FLOY AVANTS CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA -SEECIAL CITY COUNCIL MEETING APRIL 26, 1977 1. OPENING PRAYER: 2 . ROLL CALL: 3. GENERAL: 4. ANNOUNCEMENTS: 5. ADJOURNMENT: a. Review of available sites for: 1 Fire sub-station and 1 Central Fire Station Mayor Reid) b. Hospital Insurance Premiums for city emplpyees (Mayor Reid) a. Public Hearing/May 5, 1977; 6:45 p.m. C.D.B.G. Second Year Funding/Toneyville Sewer Project SPECIAL CITY COUNCIL MEETING MUNICIPAL BUILDING l~J. APRIL 26, 1977 7:30 P.M. TO 8:30 P.M. The City Council of the City of Jacksonville met in Special Session Tuesday, April 26, 1977 at 7:30 p.m. The meeting was called to order by Mayor Reid who also gave the invoca- tion followed by the recitation of the "Pledge :·of Allegiance" by the audience. ON ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Alderman Brickell was absent at the time of roll call. Present: 5. Absent: 1. Others present were Mayor Reid, City Clerk Ploy Avants and several department heads. Alderman Brickell arrived after roll call. PURPOSE OF THE MEETING Mayor Reid stated the purpose of the Special Meeting was to review available sites for one fire sub-station in South Jacksonville area and one central fire station in West Jacksonville in the vicinity of West Main Street and Redmond Road. Also, to discuss hospital insurance premiums for city employees. At this time Mayor Reid recognized those with land proposals. They are listed below in their respective order as they were presented with site location and amount of acreage they have to offer. SUB-STATION PROPERTIES AVAILABLE: Site Location S. Hwy. 161, 1/4 mile North of Bayou Meto Bridge next to AP&L Sub-Station Owner's Bart Gray Company Name Realty Amount of Acreage Plot A 120'x 150' Plot B 120'xl75' Plot c 120'x200' .4 . 4 7 .54 So. Hwy.l61 and Shannon Drive Charles Van 4 lots -1.5 Acres So. Highway 161 & Burroughs Road So. Highway 161 So. of Bayou Meto bridge/east of highway/southern most corner of property Nostrand Charles Van Realty B. J. Boroughs 0.47 Acres Richard Allan 7.5 Acres MAIN FIRE STATION PROPERTIES AVAILABLE: Northwest corner of Main & Redmond Road Bart Gray Realty Company Plot A Plot B Plot C Plot D 1.1 Acre 1.1 Acre 1.1 Acre 1.1 Acre Acre Acre Acre /~. SPEGIAL CITY COUNCIL MEETING APRIL 26, 19 77 PAGE TWO The aforementioned plots may be changed to meet needs of city and willing to negotiate final acreage desired. West Main, adjacent to General Telephone (west side) West Main Street/ across from Cable TV Company West Main Street/ across from Alberson's home Charles Van Nostrand Charles Van Realty Jim McKay (Jim's Electric) Sucka property (Ben Rice, Legal Counsel) 5.52 Acres 3 Acres 300' X 300' No amount of acreage given Mayor Reid stated that in no way was the city committed to any of the aforementioned owners and the cut off date to submit a proposal would be Tuesday, May 17, 1977 at twelve o'clock. A site/sites will be selected at the Regular City Council Meeting on May 19, 1977. After much discussion on the insurance premiums for city employees and results of a tie on a poll taken by the Mayor to delete the dental coverage, Alderman Wilson moved, seconded by Alderman Brickell to discontinue 'the dental coverage and increase the city's portion by ten dollars (pay twenty five dollars or full premium whichever is lower). ROLL CALL and the following voted aye: Aldermen: Lawson, Swaim, Wilson and Brickell. Alderman Abdin voted nay. Alderman Elkins abstained. Motion received 4 affirmative votes, 1 negative vote and 1 abstention. MOTION CARRIED. ANNOUNCEMENTS: Mayor Reid announced that there would be a Public Hearing on May 5, 1977 at 6:45 p.m. on the C.D.B.G. second year funding for the Taneyville Sewer Project. Alderman Abdin moved, seconded by Alderman Elkins to adjourn until the next regularly scheduled Council Meeting May 5, 1977 at 7:00 P.M. All approved by voice vote. CITY ~L E RK FLOY AVANTS 1. 2. 3. 4. 5. OPENING PRAYER: ROLL CALL: CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA -REGULAR CITY COUNCIL MEETING MAY 5, 1977 \~3. PRESENTATION OF MINUTES: Regular City Council meeting-April 21, 1977 Special Ctiy Council Meeting-April 26, 1977 APPROVAL AND/OR CORRECTION OF MINUTES: CONSENT AGENDA: (FIRE DEPT. ) (CITY CLERK) (STREET DEPT.) (STREET DEPT.) (GRANTS DEPT.) a. b. c. d. Regular City Council Meeting-April 7, 1977 Special City Council Meeting-April 11, 1977 Monthly Report (Chief Schmitt) Monthly Income Report/April (Mrs. Avants) Street Light Requests: (9) Nine; Lots 1 thru 69; Phase I, Northlake Sub. (Bill Owens) Street Light Request: (1) One; 103 Fox Dell Circle (Bill Owens) e. Grant Status Report, First Quarter 1977 (Mike Hagge) 6. WATER DEPARTMENT: a. Wooten Road Project/permission for Mayor 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. SANITATION DEPARTMENT: 12. PARKS & RECREATION DEPT.: to enter into formal agreement (Bill Owens) 1 b. Request permission to adv. for bids/purchase one 16" Gate Valve; Approx, cost $1,600.00 (Billie Staples) a. a. Update Report/Grist Engineers/Step I, Phase II (Mayor Reid) Discussion/proposed smoke detector ordinance (Chief Schmitt) 1~. 13. PLANNING COMMISSION: 14. GENERAL: 'I 15. APPOINTMENTS 16. ANNOUNCEMENTS: ADJOURNMENT: a. Res. #187-77; Closing of a portion of . Church Street (setting public hearing) 1 b. Request approval of Stonewall Subdivision; Phase III-B; Final Plat; with drainage improvements in Phase ** being aqcomplished c. Dalewood Subdivision/reconsideration of same (Alderman Swaim) a. Cost Estimate/Ciscussion/Old Animal Shelter Building Renovation (Ald. Lawson) b. Res. #189-77; Authorizing Mayor to enter into contract with Wildlife Management/ Beaver Control (Mayor Reid) c. Res. #190-77; Authorization for Mayor to enter into formal contract with Manes & Assoc. (C.D.B.G.) (Second Year Funding) (Mayor Reid) d. Res. #191-77; Performance Report -C.D.B.G. (Second Year Funding) (Mayor Reid) e. Ord. #432: Public Defender Proposal (Judge Robert Batton) a. Mayor Reid/Trip to New Orleans, LA May 12-14; Municipal League Conference b. Goodwill trip to Benton, AR; Chamber of Commerce sponsored -Aldermen and City Cept. superintendents invited to attend; leave Ramada Inn at 10:30 a.m., be back in Jacksonville at 5:00 p.m. (Thursday, May 12, 1977) (NOTE! INVITE ALDERMEN TO BE SURE AND GO BY THE BENTON WATER DEPT. FACILITIES, ESPECIALLY NEW LABORATORY: PER BILLIE STAPLES) (Chameer has consented to this request) REGUlAR CITY COUNCIL MEEI'ING MUNICIPAL BUILDThlG MAY 5, 1977 7:00 P.M. TO 9:15 P.M. The City Council of the City of Jacksonville met in Regular Session Thursday, May 5, 1977, at 7:00 p.m. following a public hearing concerning second year funding of a Discretionary Community Development Block Grant covering citizen input and participation on available rronies. The meeting was called to order by Mayor Reid. Alderman Elkins gave the invocation followed by recitation of the "Pledge of Allegiance" by the audience. On ROIL CAIJ.. the following members were present as their names were called, Alde:rnen: Lawson, Elkins, Swaim, Wilson and Abdin. Alderman Brickell was absent at the time of Roll Call but arrived later. Present: 5. Absent: 1. A quorum was declared •. , others present were Mayor Reid, City Clerk Floy Avants and several department heads. PRESENTATION OF THE MINUTES: Minutes of the Regular City Council Meeting April 21, 1977, and the Special City Council Meeting April 26, 1977 were presented for study and later approval. APPROVAL AND/OR CORRECI'IONS OF THE MINUTES: Approval and/or corrections of the minutes of the Regular City Council Meeting of April 7, 1977, and the Special City Council Meeting of April 11, 1977, were the next order of business. After no corrections or additions were presented, Alderman Lawson moved, seconded by Alderman Swaim, to approve the Minutes of April 7, and April 11. ROIL CALL and the following voted aye, Aldennen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative votes. MariON CARRIED. CONSENT AGENDA: Mayor Reid presented the following i terns for approval on CONSENT AGENDA: Alderman Wilson moved, seconded by Alderman Swaim, to accept and file the Fire Department Report for April, 1977, depicting 17 alarms, with an estimated fire loss of $3,225.00. ROIL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative votes. MariON CARRIED. Alderman Wilson moved, seconded by Alderman Swaim, to accept and file the April incane report sul::roi tted by Mrs. Avants, City Clerk. ROIL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative votes. MariON CARRIED. Alderman Wilson moved, seconded by Alderman Swaim, to approve the requests for 9 street lights, IDts 1 through 69; Phase I, Northlake Subdivision. ROIL CALL and the following voted aye, Aldennen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative votes. MariON CARRIED. Alderman Wilson moved, seconded by Alderman Swaim, to approve the request for· one street light at 103 Fox Dell Circle. ROIL CALL and the following voted aye, Aldennen: Lawson, Elkins, Swaim, Wilson, and Abdin. Motion received 5 affir- mative votes and 0 negative votes. MariON CARRIED. REGUlAR CITY COUNCIL MEETING MAY 5, 1977 PAGE 2 Aldennan Wilson moved, seconded by Alderman Swaim, to accept and file the Grant Status Report, First Quarter, 1977, sul::rnitted by Mike Hagge, Grants Coordinator. ROLL CALL and the following voted aye, Aldennen: Lawson, Elkins, Swaim, Wilson, and Abdin. Motion received 5 affi.nuative votes and 0 negative votes. MOTION CARRIED. WATER DEPARI'MENT: Bill OWens, City Engineer, requested pennission for Mayor Reid to enter into fo:rroal agreement with the residents of Wooten Road area for water tie-ons. The City Council in 1975 approved advertising for bids for an 8" water line down Southeastern to serve not only Wooten Road area, but to increase water pressure in South Jacksonville and to provide a second water source alternative in case line breaks that now serves South Jacksonville. It was estimated that 58 residents on Wooten Road want to tie on to Jacksonville Water System. The residents have fonned an improveirent district. It v-:as stated that the Wooten Road area would require 6,000 gallons of water per day at this time. After much discussion, Alderman Wilson moved that since the previous City Council gave the carmi bnent to these people, the present City Council allow the next 75 tie-ons. Motion died for lack of second. After further discussion, Alderman Wilson noved, seconded by Alderman Lawson, to approve 60 tie-ons for the Wooten Road area residents, and authorize the Mayor to enter into a fonnal contract with improvement district. Aldennan Elkins moved, seconded by Aldennan Wilson, to amend aforementioned motion to read as "water becanes available, the agreement can be changed." ROLL CALL and the following voted aye, Aldennen: Lawson, Elkins, Swaim, Wilson, and Abdin. Motion received 5 affinnative votes and 0 negative votes. MOl' ION CARRIED. ROLL CALL for the original notion and the following voted aye, Aldennen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion r:eceived 5 affinnative votes and 0 negative vote. MOTION CARRIED. (Limited to 60 tie-ons until more water becanes available). At this point Alderman Brickell arrived. Billie Staples, Water Department Supt. , requested pennission to purchase a 16-inch gate valve located in Tulsa, Oklahcma. She stated that this valve is a rare size, and when the city needed one in an emergency situation one time before, one had to be ordered. City Attorney Ron Mills stated that if the pur- chase could be justified as an emergency, it would be legal to purchase the 16-inch gate valve without advertising for bids. Aldennan Abdin moved, seconded by Aldennan Brickell, that the city buy this valve with the stipulation that it is legal in the opinion of the City At·torney. ROLL CALL and the following voted aye, Aldenren: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOI'ION CARRIED. REGUlAR CITY COUNCIL MEETING MAY 5, 1977 PAGE 3 In a deviation fran the regular agenda, Jerrel Fielder, Engineering representa- tive fran Bond Engineering finn, stated that an urgent situation existed con- cerning the improvement project being undertaken at this tline by the city on W. Main St. with widening of said street. Mayor Ried recognized Mr. Fielder, and council agreed to hear his remarks. Mr. Fielder stated that a dangerous situation existed with the widening pro- cess of aforementioned street as the General Telephone Company is placing a conduit with 12 lines which replaces a small cable that has been previously utilized by said utility. This involves placing quite a few utility lines in same general vicinity and part of the street may be lost during construction process. Mr. Fielder 1 s finn suggested to the council at this time that a water line be place on north side of the street, this way both sides of Main St. would have water provided to its customers. Cost involved in installing said water line would be an extra $16,000 to EDA project budget that would have to be taken care of with a change order. The council expressed concern that in doing this aforementioned project, rronies would be reduced to pave a section of Redm:md Road. Aldennan Wilson requested more infonnation on this i tern of business before committing funds and also he requested a negotiation of tenns with telephone company in partially helping out with cost of laying line. It was general consensus, therefore, that rrore infonnation be provided, with a copy of Minutes of council meeting presented when everyone got together again; thus outlining priority list of EDA project that is presently funding widening process on Main Street in order to identify what is left to be accomplished. SEWER DEPARI'MENT: Mr. Rick Barger, representative from Crist Engineers, presented an update re- port on Infiltration Analysis Study, Step I, Phase II of said project. Mr. Barger reported that in aforementioned Phase II, the EPA now requires an evaluation survey be accomplished which entails srroking of sewer lines and pre- fanning t.v. work, also, on said lines. He stated that 3 firms are being a- pproached to do this work for their finn and he would let council know who will be contracted to accomplish aforementioned tasks. He reported that it will take approximately 3 months to do this work. It was brought out in discussion that all this smoking and other tasks to be preformed are now new guidelines submit- ted to Crist Engineers, thus delaying Step I a few months further. An update report will be presented next month, as per Mr. Barger, on aforementioned Phase II. FIRE DEPARI'MENT: Fire Chief Wayman Schmitt proposed a smoke detector installation ordinance for study by the Council. He stated that a similar ordinance is in effect in Farmer 1 s Branch, Texas. He stated that each newly constructed home would be required to have one installed and each house having $500.00 repairs or additions to the res- idents, and with each change of occupancy. The Aldennen discussed the practi- cality of enforcing such an ordinance, and the method of enforcement in apart- ment buildings. The general consensus of the Council was to take this ordinance proposal into consideration, have the city attorney study sample ordinance and work with Chief Schmitt and engineers on enforcement personnel involved. POLICE DEPARTMENT: STREET DEPARI'MENT: 1 ~7. :- :I SANITATION DEPARI'MENI': PARKS & RECREATION DEPARI'MENT: PLANNING COMMISSION: RESOLUTION NO. 187-77-A REGUlAR CITY COUNCIL .MEEI'ING MAY 5, 1977 PAGE 4 A RESOLUTION FOR THE PURPOSE OF SEITING A PUBLIC HEARING CN A PEI'ITION TO CLOSE AND VACATE A PORI'ION OF CHURCH STREET, AT THAT AREA OF CHURCH STREEI' BE- TWEEN wrs 55 AND 56; BEI'WEEN' wrs 57 AND 58 AND FOR APPROXIMATELY 150 FEEl'; BEI'WEEN wrs 55 AND 52 , HENRY ESTATE ADDITICN; TO THE CITY OF JACKSCMTIILE, ARKANSAS. was introduced. Alderman Elkins moved, seconded by Alderman Wilson, that Resolution No. 187-77 be read. ROIJ., CALL and the folloiwng voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affinnative votes and 0 negative vote. MarieN CARRIED. Nancy Gerren read the resolution in its en- tirety. Alderman Brickell rroved, seconded by Alderman Wilson, to approve and adopt Resolution 187-77 deleting Lots 57 and 58 and adding Lots 52-55, 55-56. ROIJ., CALL and the following voted aye, Aldennen: Lawson, Elkins, Swaim, Wilson, Brickell, and Alxlin. Motion received 6 affinnative votes and 0 negative vote. MariON CARRIED. Daisy Olson, at this t~e, stated the Resolution was in error due to her sub- mission letter to Planning Commission having wrong legal description and that "BETWEEN' wrs 57 AND 58, AND FOR APPROXMIATELY 150 FEEl'" should be taken out of the resolution, that only lots 52,55 and 55-56 be included in the resolution. (Resolution changes noted). RESOLUTION APPROVED AND ADOPI'ED AND NUMBERED 187-77 THIS 5TH DAY OF MAY, 1977. Bill Owens, City Engineer, requested approval of Stonewall Subdivision; Phase III-B; Final Plat; with drainage improvements in Phase II being accomplished. The developer has agreed to install a twelve inch standard four foot wide catch basin on Essex Cove, run a pipe fran said catch basin west to existing box in- let on Essex Cove, and to seed and fertilize all of the drainage area in Phase III-B. City Engineer Bill ONens presented maps of Stonewall Subdivision for study. After much discussion, Alderman Wilson moved, seconded by Alderman Brickell, to approve Stonewall Subdivision Phase III-B with aforementioned drainage .irilprovements . ROIJ., CAlL and the following voted aye, Aldennen: Lawson, Wilson, Brickell and Alx1in; and the following voted nay, Aldermen: Elkins and Swaim. Motion received 4 affirmative votes and 2 negative votes. MariON CARRIED. Mayor Reid stated that_ a conmittee wauld be appointed, at r~est of council-, of 2 City Council members and 2 builders to work with Planning Commission Committee recently asigned to came up with revision to present subdivision rules and regulations. REGULAR CITY COUNCIL MEETING MAY 5, 1977 PAGE 5 Concerning reconsideration of Dalewood Subdivision, and with the new sidewalk proposals, Alderman Brickell moved, seconded by Alderman Swaim, to approve the Dalewood Subdivision preliminary plat with sidewalks to be placed on both sides of street down to cul-de-sac. ROLL CALL and the following voted aye, Aldermen: Elkins, Swaim, Wilson, Brickell and Abdin. Alderman Lawson was out of the room at the time the vote was taken. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Abdin requested that all waivers and all plats for subdivisions be submitted to council in letter form from Planning Commission in the future. GENERAL: The old Animal Shelter building renovation was discussed. The cost estimate remains at $10,000.00 to put a metal building on the foundation for a storage building. Wayman Schmitt, Fire Chief, requested the Council turn the old animal shelter building over to the Fire Department for renovation to utilize as a drill tower. He stated that if the city would furnish materials, the firemen would supply labor for the renovation. After duscussion as to the best -use of the building, Alderman Brickell moved, seconded by Alderman Swaim, to table this item of business until Chief Schmitt can furnish cost estimates on said drill tower construction at aforementioned site. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Brickell. Alderman Abdin voted nay. Alderman Wilson was out of the room at the time the vote was taken. Motion received 4 affirmative votes and 1 negative vote. MOTION CARRIED. RESOLUTION NO. 189-77: A RESOLUTION AUTHORIZING THE MAYOR TO AWARD A CONTRACT TO THE WILDLIFE MANAGEMENT COMPANY INC. FOR THE REMOVAL OF CERTAIN BEAVERS AND BEAVER~S DAMS WHICH HAVE CAUSED A PROBLEM OF FLOODING IN A PORTION OF THE CITY OF JACKSONVILLE, ARKANSAS. Alderman Wilson moved, seconded by Alderman Elkins, that Resolution 189-77 be read. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Nancy Gerren read the resolution in its entirety. Alderman Lawson moved, seconded by Alderman Abdin, 189~77 be approved and adopted. ROLL CALL and the Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell received 6 affirmative votes and 0 negative vote. that Resolution following:voted aye, and Abdin. Motion MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 1 8 9 - 7 7 THIS 5TH DAY OF MAY 2 1977. RESOLUTION NO. 190-77: RESOLUTION OF CITY COUNCIL OF THE CITY OF JACKSON- VILLE AUTHORIZING MAYOR AND CITY CLERK TO EXECUTE PROFESSIONAL AND TECHNICAL SERVICES CONTRACT WITH MANES & ASSOCIATES, INC. FOR PREPARATION OF COMMUNITY DEVELOPMENT PROGRAM DISCRETIONARY GRANT APPLICATION. ll -I I REGULAR CITY COUNCIL MEETING MAY 5, 1977 PAGE 6 Alderman Elkins moved, seconded by Alderman Wilson, that Resolution 190-77 be read. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Nancy Gerren read resolution in its entirety. Alderman Elkins moved, seconded by Alderman Swaim, 190-77 be approved and adopted. ROLL CALL and the Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell received 6 affirmative votes and 0 negative vote. that Resolution following voted aye, and Abdin. Motion MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 1 9 0 - 7 7 THIS 5TH DAY OF MAY, 1977. RESOLUTION NO. 191-77: RESOLUTION OF CITY COUNCIL OF THE CITY OF JACKSONVILLE AUTHORIZING MAYOR AND CITY CLERK TO EXECUTE CONTRACT WITH MANES & ASSOCIATES, INC. FOR PREPARATION OF GRANTEE PREFORMANCE REPORT UNDER COMMUNITY DEVELOPMENT PROGRAM. Alderman Elkins moved, seconded by Alderman Abdin, that Resolution 191-77 be read. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Nancy Gerren read the resolution in its entirety. Alderman Lawson moved, seconded by Alderman Elkins, that Resolution 191-77 be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell, and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 1 9 1 - 7 7 THIS 5TH DAY OF MAY, 1977. It was stated by City Attorney that Ordinance #432, Public Defender Proposal, was not ready at this time and would be on the agenda at a later date. APPOINTMENTS: ANNOUNCEMENTS: Mayor Reid announced he would attend the Municipal League Conference in New Orleans, Louisiana, May 12-14. The Chamber of Commerce are sponsoring a goodwill trip to Benton, Arkansas. Aldermen and City Department superintendents are invited to attend. Trip will be Thursday, May 12, 1977 (leave Ramada Inn at 10:30 a.m., and be back in Jacksonville at 5:00p.m.) Alderman Swaim moved, seconded by Alderman Elkins, to adjourn until the next Regular Council meeting scheduled· for May 19, 1977. No formal vote was taken. REGULAR CITY COUNCIL MEETING MAY :· 5, 1977 PAGE 7 l ~ ) I '--- 1 \33. CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA -REGULAR CITY COUNCIL MEETING MAY 19, 1977 1. OPENING PRAYER: 2. ROLL CALL; 3. PRESENTATION OF MINUTES: 4 . APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: (CITY CLERK) (STREET DEPARTMENT) (STREET DEPARTMENT) (WATER DEPARTMENT) (WATER DEPARTMENT) 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: Regular City Council Meeting-May 5, 1977 Regular City Council Meeting-April 21, 1977 Special City Council Meeting-April 26, 1977 a. Budget balances for April (Mrs. Avants) b. Monthly Report (Bobby Martin) c. Request for One Street light; between lots 216 and 217, Stonewall Sub. (Richmond Court) (Bill Owens) d. Cash Receipts & Disbursements (Billie Staples) e. Accounts Payable (Billie Staples) a. Reed-McConnell Subdivision/Outside City Limit Water tie-ons: Legal opinion as to commitment (Bill Owens) b. Wooten Road/Outside City Limit Water tie-ons (Mayor Reid) c. Proposal/Hiring of two Maint. workers; cost estimate for remainder of 1977 --$7,000 Billie Staples) a. Cost Estimate/Drill Tower (Chief Schmitt) a. Police Dept. Proposed Pay Raises, discussion (Mayor Reid) a. Discussion/Split of costs incurred for drainage improvements; 50-50, Vine and James Streets; Main St. Imp~ovement Project (Mayor Reid) b. Request acceptance of low bid; striping of city streets (Bill Owens) 10. STREET DEPT. (cont'd.) 11. SANITATION DEPT.: 12. PARKS & RECREATIONS DEPT.: 13. PLANNING COMMISSION: 14. GENERAL: c. Request to adv. for bids/tractor & bush- hog; approx. cost--$7,300.00 (Bobby Martin) a. Ord. $433; Closing of a portion of Church Street b. Recommend waiver be granted; Lot #11, Block #2, Neely Subdivision c. Ord. $434; Rezoning of Phase III, Briarfiel Sub. From R-0 to R-3 Odoes not include zero lotline provisions) Loop Road vicinity c. Ord. $435: 4, Bloek 5, R-1 to C-2. vicinity) Rezoning of Lots 1, 2, 3, and Jones Addition to City from (Bailey and Hickory Sts. a. Fire Station Site Selections (Mayor Reid) b. City Hall Survey Results/ Discussion (Mayor Reid) c. Res. #192-77; Authorization/ Mayor To submit full application to H.U.D., C.D.B.G., (Second year funding) (Mayor Reid) d. Request approval to pay Audit Statements General Fund and Water Dept. (Mayor Reid) e. Crime Prevention Grant/ allocations requested (Mike Hagge) f. Res. #193-77; Mo-Pac RR Agreement, W. Main Street (Mayor Reid) g. Proposal/50-50 split of costs with Pulaski County School District to asphalt parking lot at Jacksonville High School (Mayor Reid) h. Request acceptance of low bid/civil defense sirens and receivers; budgeted item (mayor Reid) i. Salary Range for Finance Director (may- or Reid) j. Ord. #436; Public Defender Proposal Judge Robert Batton) 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: a. Re-appointment; Hospital · Comm. (Lloyd Aclin) (Mayor Reid) b. Recommendation/C. N. (Steve) Stephens; Civil Service Commission (Alderman. Wilson) c. Recommendation/ Dick Hinkle; Civil Service Commission (Alderman Swaim) a. City Hall Closed, Memorial Day; City employee holiday Monday, May, 30, 1977 REGULAR CITY COUNCIL MEETING MUNICIPAL BUILDING MAY 19, 1977 7:00 P.M. TO 10:00 P.M. The City Council of the City of Jacksonville, Arkansas, met Thursday, May 19, 1977 at 7:00P.M. in the Municipal Building. The meeting was called to order by Mayor Reid, who also gave the invocation followed by the recitation of the "Pledge of Allegiance" by the standing audience. ON ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Present: 6. Absent: 0. Others present were Mayor Reid, City Clerk Ploy Avants and several department heads. A quorum was declared. PRESENTATION OF THE MINUTES: Mayor Reid presented Minutes of the Regular Council Meeting of May 5, 1977 for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES: Corrections and/or additions to the Minutes of the Regular Council Meeting of April 21, 1977 and Special Council Meeting of April 26, 1977 were the next order of business. After no corrections or additions were presented, Alderman Lawson moved, seconded by Alderman Swaim, to approve the Minutes as written. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. CONSENT AGENDA: L37. Mayor Reid presented the following items for approval on CONSENT AGENDA: Alderman Elkins moved, seconded by Alderman Lawson, to accept and file the Budget Balance Report for April, :1977 submitted by City Clerk Ploy Avants. ROLL CALL and th e following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Elkins moved, seconded by Alderman Lawson, to accept and f hl e the Street Department Report for April, 1977 submitted by Street Supr. Bob Martin. ROLL CALL and the following voted aye, Aldermen: Law son, Elkins, Swaim, Wilson, Brickell and Abd i n. Motion received 6 affirmative vot e s and 0 negative vote. MOTION CARRIED. Alderman Elkins moved, seconded by Alderman Lawson, to approve a request f or one (1) street light between lots 216 and 217 in Stone- wall Subdivision, (Richmond Court) submitted by City Engineer Bill Owens. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins , Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman E lkins moved, seconded by Alderman Lawson, to approve for pa)'lltent the Current Accounts Payable in the sum of $25,671.70 for the Water and Sewer Department and to accept and file the Cash Receipts and Disbursements Report for April, 1977. ROLL CALL and the follow- ing voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. REGULAR CITY COUNCIL MEETING MAY 19, 1977 PAGE TWO In deviation from the agenda with permission from the Council, Mayor Reid stated that no one appear e d to oppose the closing of a portion of Church Str ee t at a Pu blic Hearing held at 6:30 p.m. in the Municipal Buildi ng on Ma y 19, 1977, therefore, Ordinance No. 433 was the n e xt item of business. ORDINANCE NUMBER 433: AN ORDINANCE CLOSING AND ABANDONING A PORTION OF CHURCH ST REET, AT THAT AREA OF CHURCH STREET BETWEEN LO TS 55 AND 56 AND BE TWEEN LOTS 55 AND 52, HENRY ESTATE ADDITION, TO TH E CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY AND FOR ALL OTHER PURPOSES, was introduced; Alderman Abdin moved, seconded by Alderman Wilson, that Ordinance be placed on FIRST READING. ROLL CALL and the following vot ed aye, Aldermen: Elkins, Wilson, Brickell and Abdin. Aldermen: Lawson and Swaim voted nay. Motion received 4 affirmative votes and 2 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Nancy Gerren. Alderman Wilson moved, seconded by Alderman Brickell, that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Elkins, Swaim, Wilson, Brickell and Abdin. Alderman Lawson voted nay. Motion received 5 affirmative votes and 1 negative vote. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Wilson moved, seconded by Alderman Abdin, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED . Alderman Lawson read the Ordinance for SECOND TIME. Alderman Abdin moved, seconded by Alderman Wilson, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Lawson read the Ordinance for THIRD AND FINAL TIME. Alderman Abdin moved, seconded by Alderman Wilson, that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alde r man Wilson moved, seco n ded by Alderman Abdin, that the EMER GE NCY CLAUSE b e approv e d and adopted. ROLL CALL and the f ollowing vot ed a ye , Al derm e n: Law s on, Elkin s , Swaim, Wilson, Br icke ll and Abdin. Motion received 6 affirma tive votes and 0 negative vote. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 433 THIS 19TH DAY OF MAY, 1977. WATER DEPARTMENT: REGULAR CITY COUNCIL MEETING MAY 19, 1977 PAGE THREE City Attorne y Ron Mills, stated that under Ordinance No. 13.16.030, all meters outside the corporate limits shall first be approved by the City Council and it was his legal opinion that there was no "legal" commitment regarding Reed McConnell Subdivision and said developer's on outside city limit water tie-ons. · After much discussion concerning Wooten Road Water Project and Reed McConnell Subdivision on outside city limit water tie-ons, Alderman Brickell moved, seconded by Alderman Lawson to suspend and nullify former city council ruling involving no outside city limit water tie-ons to be effected until a new source of water could be located, and to formally take on individual merits of each water tie-on request as they come to the city one at a time. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim and Brickell. Aldermen: Elkins, Wilson and Abdin voted nay. Motion received 3 affirmative votes and 3 negative votes. A tie was declared. Mayor Reid voted aye to break the tie. MOTION CARRIED. Alderman Wilson moved to accept thirty (30) outside city limit water tie-ons for Reed McConnell Subdivision. Motion died for lack of second. At this time, Reed McConnell offered a well site to be donated to the City, but Water Supr. Billie Staples announced that said well was not of high enough quality and had high alkaline content. Alderman Wilson moved, seconded by Alderman Lawson, to approve thirty (30) outside city limit water tie-ons for Reed McConnell Subdivision and enter into Water Purchase Contract with Suburban Water Improvement District Number 326 of Pulaski County, Arkansas. (Commonly referred to as Wooten Road Project) ROLL CALL and the following voted aye, Aldermen: Swaim, Wilson, Brickell and Abdin. Aldermen Lawson and Elkins voted nay. Motion received 4 affirmative votes and 2 negative votes. MOTION CARRIED. Alderman Lawson moved, seconded by Alderman Abdin, to reconsider the orginal motion made by Alderman Brickell, "to vote individually on each outside city limit water tie-on request as they come before the council." ROLL CALL and the following voted aye, Aldermen: Swaim and Brickell. Aldermen Lawson, Elkins, Wilson and Abdin voted nay. Motion received 2 affirmative votes and 4 negative votes. MOTION FAILED. Alderman Brickell moved, seconded by Alderman Wilson, to accept Water Supr. Billie Staples proposal to hire two (2) maintenance workers to help with meter crews for the remainder of 1977. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. SEWER DEPARTMENT: ~. 1"/D FIRE DEPARTMENT: REGULAR CITY COUNCIL MEETING MAY 19, 1977 PAGE FOUR Alderman Brickell moved, seconded by Alderman Wilson, to approve a proposal for a drill area with an estimated cost of $3,399.19 submitted by Chief Schmitt. All labor with the exception of welding and block laying to be done by members of the Fire Dept. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. POLICE DEPARTMENT: Mayor Reid recogn1zed a proposal for a five per cent pay increase for members of the Police Department and a request for an Education Incentive Pay Plan submitted by Chief Robinson. After much discussion regarding the aforementioned proposal, Alderman Elkins called for a question. Alderman Elkins moved, seconded by Alderman Wilson, to approve the request for an Education Incentive Pay Plan; Bachelors Degree: $50.00 per month; Associate Degree or Certified Emergency Medicial Technician License: $25.00 per month. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Wilson and Abdin. Aldermen Swaim and Brickell voted nay. Motion received 4 affirmative votes and 2 negative votes. MOTION CARRIED. STREET DEPARTMENT: Alderman Brickell moved, seconded by Alderman Wilson, to deny a request to split costs of drainage improvement at Vine and James Streets 50-50 with Mr. Tom Brooks. This involves improvements being accomplished on four laning James Street from Vine to Freeway. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Elkins, to accept a bid in the amount of $3,476.25 from Arkansas Culvert & Supply Co. for 45,000 feet street striping. (Only bid received) ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Lawson moved, seconded by Alderman Abdin, to advertise for bids for a tractor and bush hog to be paid out of Street Dept. Funds. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. SANITATION DEPARTMENT: PARKS AND RECREATION DEPARTMENT: PLANNING COMMISSION: Alderman Lawson moved, seconded by Alderman Swaim, to grant a waiver for Lot #11, Block #2, Neely Subdivision, Ross Circle REGULAR CITY COUNCIL MEETING MAY 19, 1977 PAGE FIVE location (an encroachment of five feet over the side-lot require- ments) with a recommendation from the Planning Commission that this item be brought to the attention of all contractors in the area, and that this approved waiver should not be misconstrued as setting a precedent or policy. ROLL CALL and the following voted ay~, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE NO. 434: AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSONVILLE, ARKANSAS; AMENDING ORDINANCE NOS. 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY, AND FOR OTHER PURPOSES, was introduced. Alderman Abdin moved, seconded by Alderman Elkins, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Abdin. Aldermen Wilson and Brickell out of the room. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Nancy Gerren. · Alderman Abdin moved, seconded by Alderman Swaim, that the Ordinance be accepted on FIRST READING. After discussion, Alderman Wilson moved, seconded by Alderman Swaim, to table this ordinance until the Planning Commission has a ruling 141. on zoning zero lot lines. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE NO. 435: AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JAC KSONVILLE, ARKANSAS; AMENDING ORDINANCE NOS. 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY, AND FOR OTHER PURPOSES, was introduced. Alderman Lawson moved, seconded by Alderman Wilson, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Wilson, Brickell and Abdin. Alderman Swaim out of the room. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Nancy Gerren. Alderman Abdin moved, seconded by Alderman Swaim, that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Brickell and Abdin. Alderman Wilson out of the room. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Abdin moved, seconded by Alderman Elkins, to further suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Swaim read the Ordinance for SECOND TIME. REGULAR CITY COUNCIL MEETING ~ffiY 19, 1977 PAGE SIX Alderman Abdin moved, seconded by Alderman Elkins, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Abdin. Aldermen Wilson and Brickell out of the room. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Swaim read the Ordinance for THIRD AND FINAL TIME. Alderman Abdin moved, seconded by Alderman Elkins, that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Brickell and Abdin. Alderman Wilson out of the room. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Elkins, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 435 THIS 19TH DAY OF MAY 1977. GENERAL: Alderman Wilson moved, seconded by Alderman Elkins, to accept the donation of a land site for a Fire Sub-Station (owners represented by Bart Gray Realty Co.) located approximately 1/4 mile North of Bayou Meta bridge, next to the Arkansas Power and Light Sub-Station, Plot A, 120' road frontage along Highway 161 by 150' depth, approximately .4 acres and also accept a 50'X 150' section of land to the North of Plot A to be used as a street and pave, place curb and gutter on the South side of the street. Owners will pay for the expense for curb and gutter on North side of this street. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Swaim moved, seconded by Alderman Elkins, to accept a proposal from Bart Gray Realty Co. for 1.1 acre, Plot A, located on Northwest Corner of Main and Redmond Road at $18,000.00 per acre for the location of a Main Fire Station. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Wilsonreques,tedthat letters of appreciation be sent to all land owners that sent in land proposals. Mayor Reid announced the final results of conducted survey to ascertain citizen thoughts on constructing a new city hall. For: 288. Against: 129. Alderman Brickell moved, seconded by Alderman Swaim, that due to apparent lack of interest from votes, to sell bonds and proceed REGULAR CITY COUNCIL MEETING l43. MAY 19, 1977 PAGE SEVEN with the Police and Fire Stations. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. RES OLU TI ON NO. 19 2-77 ; RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JA CKS ONVILL E , AR KA NSAS, AUTHORIZING FILING OF DISCRETIONARY COMMUNITY DEVELOPMENT APPLICATION, APPROVING PLANS, MAKING CERTAIN ASSURANCES TO DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT, AND AUTHORIZING MAYOR TO CERTIFY CONTENTS OF THIS RESOLUTION, was introduced. Alderman Elkins moved, seconded by Alderman Lawson, that Resolution No. 192-77 be read. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Nancy Gerren read Resolution in its entirety. Alderman Elkins moved, seconded by Alderman Swaim, to approve and adopt Resolution No. 192-77. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. RESOLUTION NO. 192-77 APPROVED AND ADOPTED THIS 19TH DAY OF MAY 1977. Alderman Wilson moved, seconded by Alderman Elkins, to pay Lloyd, Haigh, Brock & Co., Ltd. $1,460.00 for audit fees for the Water & Sewer Department and $4,860.00 for audit fees for City of Jacksonville General Fund. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Brickell moved, seconded by Alderman Lawson, to fund $1,500.00 to the Crime Prevention Program to be reimbursed if LEAA Grant is approved by the Crime Commission Supervisory Board at their meeting on June 9, 1977. This amount is to be used for salary and appropriation matches. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. RESOL UTI ON NO . 19 3 -77 ; A RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF J AC XS ONV ILLE , ARKANSAS TO ENTER INTO AN AGREEMENT WITH MISSOURI-PACIFIC RAILROAD FOR IMPROVEMENTS OF EXISTING GRADE ROAD CROSSING AT WEST MAIN STREET JACKSONVILLE, ARKANSAS, AND FURTHER PROVIDING FOR THE PAYMENT BY THE CITY OF JACKSONVILLE FOR SAID IMPROVEMENTS IN AN AMOUNT OF $13,160., AND FOR OTHER PURPOSES, was introduced. Alderman Abdin moved, seconded by Alderman Swaim, that Resolution No. 193-77 be read. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Nancy Gerren read Resolution in its entirety. Alderman Swaim moved, seconded by Alderman Wilson, to approve and adopt Resolution No. 193-77. ROLL CALL and the following voted aye, REGULAR CITY COUNCIL MEETING MAY 19, 1977 PAGE EIGHT Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. RESOLUTION NO. 193-77 APPROVED AND ADOPTED THIS 19TH DAY OF MAY 1977. Alderman Wilson moved, seconded by Alderman Lawson, to deny a request to split costs 50-50 with Pulaski County School District to asphalt parking lot at Jacksonville High School. Approximate cost $20,000.00 each. After much discussion, Mayor Reid stated he would take the aforementioned matter back to the Pulaski County School District to see if they would consider a three way split of costs. (County, City and School District) Alderman Elkins moved, seconded by Alderman Swaim, to table aforementioned matter until more information is obtained. ROLL CALL and the following voted aye, Aldermen: Elkins and Swaim. Aldermen Lawson, Wilson, Brickell and Abdin voted nay. Motion received 2 affirmative votes and 4 negative votes. MOTION FAILED. At this time Council voted on orginal motion made by Alderman Wilson, "to deny the request to split costs 50-50 with Pulaski County School District to asphalt parking lot at Jacksonville High School." ROLL CALL and the fo llowing voted aye, Alde rmen : Lawson, Swaim, Wilson and Brickel Alderman Elki.ns voted nay. Alderma n Abdin abstained. Motion received 4 affirmative votes, 1 negative vote and 1 abstension. MOTION CARRIED. The following bids were submitted for Civil Defense sirens: Quanitr De scri:Etion Fed. Signal CorE· Harris Ent. McRaner Ent. $11,373.50 $10,432.68 $9,98 0.00 2 Sirens 3 Radio Activated Timers 1,856.25 1,497.72 1,770.00 1 Tone Encoder 397.00 300.25 348.00 2 RCMlA Remote Controls (NO BID) (INCLUDED) 1,308.10 TAX 408.80 366.93 402.18 TOTAL PRICE $ 14,035.55 $ 12,597.58 $ 13,808.28 Alderman Lawson moved, seconded by Alderman Elkins, to accept low bid in the amount of $12,597.58 from Harris Enterprises for Civil Defense Sirens. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Council requested that body be informed as to placement of sirens. REGULAR CITY COUNCIL MEETING MAY 19, 1977 PAGE NINE Alderman Elkins moved, seconded by Alderman Lawson, to set the salary for a Finance Director to range from $12,000.00 to $16,000.00 depending upon experience. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Wilson. Aldermen Brickell and Abdin voted nay. Motion received 4 affirmative votes and 2 negative votes. MOTION CARRIED. ORDINANCE NO. 436; AN ORDINANCE CREATING THE POSITION OF PUBLIC DEFENDER FOR THE CITY OF JACKSONVILLE, ARKANSAS, APPROPRIATING MONEY FOR THE OPERATION OF THE OFFICE, ESTABLISHING DUTIES, FUNCTIONS AND RESPONSIBILITIES FOR THE PUBLIC DEFENDER AND AUTHORIZING THE IMPOSITION OF TWO DOLLAR COURT COST FROM PRESENT FINES BEING ASSESSED TO FUND THE PUBLIC DEFENDER'S OFFICE, AND TO COVER MUNICIPAL COURT AND PUBLIC DEFENDER OFFICE EXPENSES; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES, was introduced. Alderman Abdin moved, seconded by Alderman Lawson, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Nancy Gerren. Alderman Elkins moved, seconded by Alderman Abdin, that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Wilson moved, seconded by Alderman Elkins, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Swaim read the Ordinance for SECOND TIME. Alderman Abdin moved, seconded by Alderman Swaim, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickellmd Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Swaim read the Ordinance for THIRD AND FINAL TIME. Alderman Lawson moved, seconded by Alderman Wilson, that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Elkins moved, seconded by Alderman Abdin, that the EMERGENCY L CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 436 THIS 19TH DAY OF MAY 1977. J4fo· APPOINTMENTS: REGULAR CITY COUNCIL MEETING MAY 19, 1977 PAGE TEN Alderman Abdin moved, seconded by Alderman Elkins, to re-appoint Mr. Lloyd Aclin to serve a five year term on the Hospital Commission. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. At this time Alderman Elkins moved, seconded by Alderman Swaim, to go into an executive session to discuss the recommendations of Mr. C. N. (Steve) Stephens and Mr. Dick Hinkle to serve on the Civil Service Commission, replacing Mr. Ellis Throckmorton who has resigned. Term expiring April, 1983. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Abdin. Aldermen Wilson and Brickell voted nay. Motion received 4 affirmative votes and 2 negative votes. MOTION CARRIED. At this time, the news media objected to aforementioned action stating that it was in violation of the Freedom of Information Act. City Attorney Ron Mills, agreed with this point of view and meeting was reconvened by Mayor Reid. After discussion, Alderman Wilson moved, seconded by Alderman Abdin, that the Council approve C. J. (Steve) Stephens to a six-year term on Civil Service Commission, serving out Ellis Throckmorton's term which expires April, 1983. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Wilson and Abdin. Aldermen Swaim and Brickell voted nay. Motion received 4 affirmative votes and 2 negative votes. MOTION CARRIED. It was general consensus of Council that the City Attorney research other cities' actions and ascertain just how they conduct the choosing of commission members. It was also requested that City Attorney research minutes of City Council Meetings conducted in the City of Jacksonville and ascertain how two members became appointed to Civil Service Commission. ANNOUNCEMENTS: Mayor Reid announced that City Hall will be closed Memorial Day, Monday, May 30, 1977. Alderman Wilson stated he is working on creation of fourth ward and progress is slow because of lack of availabe time to do justice to program. Mayor Reid announced the city needed to do something about getting a Water & Sewer Commission established in the very near future. Alderman Lawson moved, seconded by Alderman Wilson to adjourn until the next regularly scheduled meeting to held on June 2, 1977. Approved by voice vote. 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: Regular City Council Meeting June 2, 1977 Agenda Regular City Council Meeting-May 19, 1977 4. APPROVAL AND/OR CORRECTION OF MINUTES: Regular City Council Meeting-May 5, 1977 5. CONSENT AGENDA: (POLICE DEPT. ) (STREET DEPT.) 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8.; FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. SANITATION DEPARTMENT: 12. PARKS & RECREATION DEPT. 13. PLANNING COMMISSION: 14. GENERAL: a. Monthly Report, Month of April-77 Chief Robinson b. Street Light Requests/ (3) So. Jckvl. area; McCain, Valentine & Noble Rds. (2) Excell Park Concession bldg. (2) Driveway entrances to Excell Park a. Update Report/Invi1tration Analysis Study (Crist Engineers) b. Request to adv. for bids/(2)flow meters for West Treatment Plant, Est. Cost $2,000 total (budgeted item) (B. Brewer) a. Request $25.00 per month increase in pay for six (6) men (Chief Schmitt) a. Request acceptance of low bid/bush hog and tractor rig (Bobby Martin) a. Ord. #437; Annexation Proposal/Cloverdale Road area, So. Jckvl. (Mayor Reid) b. Request hiring of Assistant Code Enforcement Director (Dan Simpson) (Mayor Reid) c. Request to set fair market value/ C.D.B.G., Ph. I, Loda Troy's Property So. Jckvl (Mike Hagge) 15. APPOINTMENTS: 16. ANNOUNCEMENTS: AGENDA PAGE 2 June 2, 1977 d. Pickup salaries of two police officers LEAA Grant is completed; Item is included in '77 budget (Mike Hagge) e. Fireworks Display/Fourth of July (Mayor Reid) f. Architectural firm's preliminary designs of Police & Courts Bldg. and fire stations (Mayor Reid) g. Res. #194-77; Authorizes Mayor to execute the License with Mo-Pac RR in behalf of city (water line placement, W. Main tracks Mike Hagge) h. Public Defender's Position; Request approval of (Judge Robert Batton) a. Sale of city property; 10:00 a.m., Sat. June 4, 1977; Warehouse bldg. b. Ad has run for 3 days for Finance Director Deadline set for applications is 12:00 Noon, June 13, 1977 c. Sale of bonds will be advertised June 1, 8 and 15; with sale by sealed bids to be opened by city council in Special City Council Meeting; 12:30 p.m., Wed. June 22, 1977 Current Accounts Payable Acme Uniform Rental Arkansas Paper Co. Binswanger Glass Co. Bowles & Edens Co. City Lumber Con Mark Whit Davis W.W. Granger Inc. J.R. Hines & Co. May 1977 80.00 38.21 9.27 3,906.39 653.50 349.46 3.69 117.93 18.54 6.88 News 14.14 Ivy's Auto Supply Jacksonville Daily Jacksonville Gas Keeling Supply McKesson Chemical (PD) Modern Chemical Inc. National Chemsearch Pack Office Machines Rotary Club (PD) 55.00 1,743.27 4,047. 90 249.00 Sammy's Auto Parts (PD) Service Merchandise (PD) D.A. Sparks Inc. 815.63 44.00 14.00 19.83 70.79 72.10 Vaughan Tire Co. Wal-Mart Stores Inc. 82.39 19.12 Arkansaw Meter Repair B-G Communications Inc. Bond Engineering Brooks Farm & Garden Center Conrade Electric Ditch Witch of Ark. Lonnie Ellis Ivy Hall Garage Infilco Degremont Inc. Jacksonville Auto Parts Jacksonville Dust Ser. James Bros. McKesson Chemical Mobil Oil Modern Chemical (PD) Oxford Chemicals Pinkey's Photo Ser. Rotary Club (PD) Jean Schmiedeskamp K.E. Sorrells Research S & S Construction Co. Walker's Radiator Ser. Crain Sales TOTAL DISBURSEMENTS Bills Paid Disb. to Pay 3 ,281. 87 81.37 293.16 826.83 341.00 83.79 20.00 16.89 70.46 9,44 35.00 1. 06 1,993.05 3,310.20 249.00 525.12 26.65 14.00 41.75 72.00 1,450.00 248.62 249.40 25,671.70 4,456.52 21,215.18 REGULAR CITY COUNCIL MEEI'ING MUNICIPAL BUILDING JUNE 2, 1977 7;00 P.M. TO 8:40 P.M. The City Council of the City of Jacksonville, Arkansas, met Thursday, June 2, 1977 at 7:00 P.M. in the Municipal Building. The meeting was called to order by Mayor Reid, who gave the invocation, and the audience remained standing to Pledge Allegiance to the flag. ON ROLL CALL the following members were present as their names were called: Aldermen Lawson, Elkins, 8waim, Brickell and Abdin. Present: 5. Absent: 1. Alderman Wilson was absent. others present were Mayor Reid, City Clerk Floy Avants and several department heads. A quonnn was declared. PRESENTATION OF THE MINUTES: Mayor Reid presented Minutes of the Regular Council Meeting of May 19, 1977 for study and later approval. CORRH:TIONS AND/OR ADDITIONS TO THE MINUTES: Corrections and/or additions to the Minutes of the Regular Council Meeting of May 5, 1977, were the next order of business, and there being no alterations or corrections presented, Aldennan Abdin moved, seconded by Alderman Lawson, to approve the Minutes as written and presented. Motion approved by voice vote. MJI'ION CARRIED. CONSENT AGENDA: Mayor Reid presented the following items for approval on CONSENT AGENDA: Mayor Reid stated the Police Department rnonthl y report was not cc:rrpleted in time for the meeting. Alderman Lawson moved, seconded by Alderman Brickell, to approve the following street light requests: Three (3) in South Jacksonville area (a) McCain (b) Valentine (c) Noble Roads Excell Park Concession building (2) Driveway entrances to Excell Park (2) ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, 8waim, Brickell and Abdin. Motion l='eCeived 5 affirmative votes and 0 negative vote. MariON CARRIED. WATER DEPARI'MENT: SEWER DEPARI'MENT: )~/~. Mayor Reid recognized Mr. Rick Barger of Crist Engineers, who gave an update report on the Infiltration Analysis Study. Mr. Barger presented a cost estimate for a sewer system evaluation survey (phase II of Step I) • Mr. Barger stated that field work would be done by McCullough Associates, Inc. for an estimated cost of $81,822.00 REGULAR CITY COUN:::IL MEEI'ING JUNE 2, 1977 PAGE 'TI\0 (2) which vvould include smoke testing of the Air Base sewer lines plus Jackson- ville's and TV inspection of Jacksonville's only. Engineering & Contingencies by Crist Engineers, Inc. for an estimated cost of $15,289.00. Total estimated cost of phase II-$97,171.00, EPA portion 75%-$72,878.00, and City's por- tion 25% -$24,293.00. Mr. Barger stated that the estimated cost was over the arrount budgeted by the Council by $5, 437. 00. EPA' s portion of this amount would be $4,078.00 and the City's portion $1,359.00. He also gave a time schedule for each step with construction to commence somewhere in 1980's. He stated all of the above amounts must be approved by EPA In deviation from the agenda with permission of the Council, Mayor Reid re- cognized Mr. Tam Gray and Frank Blair of Wittenberg, Delong and Davidson Architects, to discuss the final preliminary designs for the fire stations _\· and update on Police & Courts Buildings. Mr. Gray stated they had essentially three separate site plans for the fire stations: (Small Station -on Highway 161) 1 Bay -1600 sq. ft. with small dorm, toilet, and locker facilities, basically 40 X 40. Highway 67 site: with approximately t):le same build~g as 161 site drive through concept with rolling door, with 12 ft. 8 in. door, block enterior, brick exterior, concrete floor, bronze glass. Central Station: to be similar in concept and materials, 5000 sq. ft. 2 Bays - 4 vehicles with :watch desk, office, dayroam and dorm., and a canplete drive in. Exterior to be of brick construction. He mentioned all the projects could be put out for bids in a bid package, and the city vvould take the lowest canbination of bids; that possibly same con- tractors would give a lower bid, if bidding on all the projects. He mentioned he would need site surveys and soil tests on each site. After much discussion, Alderman Abdin moved, seconded by Aldennan Brickell, that the city accept the preliminary drawings as presented by Wittenberg, Delany and Davidson, contracted architectural firm, give authorization for Mayor to con- duct the survey and soil tests required on all sites where fire stations are to be located and to have signed Offer and Acceptance forms proper 1 y executed by city attorney's office between city and land owner so that all legal require- ments will be met. ROLL CA.IL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Brickell, and Abdin. Motion recieved 5 affirmative votes and 0 negative vote. MOTION CARRIED. Mr. Tom Gray and Frank Blair of Wittenberg, Delany and Davidson Architects, also presented preliminary designs ( a and b) for the police and courts builing. Council did not accept the designs as were presented because there was no inmediate expediency required for this action at this t:iJ:ne, as the old fire station must be demolished and the new central station built before work could begin on this building. Alderman Brickell moved, seconded by Alderman Elkins, for Mayor to proceed and conduct the survey and soil tests required at police station site. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. SEWER DEP.ARI'MENT: REGULAR CITY COUNCIL MEETING JUNE 2, ]977 PAGE THREE ( 3) ]Uderman Atdin moved, seconded by Aldennan Elkins, to advertise for bids on two (2) flow meters for the West Treatment Plant, est~ted cost approximately $2,000.00. (Budgeted Item) ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, swaim, Brickell and Abdin. Motion received 5 affinllative votes and 0 negative vote. .MJTION CARRIED. FIRE DEPARI'MENT: After much discussion regarding Chief Schmitt's proposal for a $25. 00 a rronth increase in wages for six firemen with basic EMI' Certificats, Alderman swaim moved, seconded by Aldennan Brickell, to pay six men a $25.00 increase with the understanding that if there is more training available to becane eligible after July 6 to operate aboard ambulance vehicle they will receive it. NO ACI'ION TAKEN. Police Chief Robinson was requested at this time to present qualifications re- quired in order to becane an E.M.T. ambulance worker aboard city ambulance. Alderman Lawson moved, seconded by Alderman Elkins, to table this item until more information is obtained on the rules & regulations governing the different classifications of E.M.T. 's. ROLL CALL and the following voted aye, Aldemen: Lawson and Elkins, Aldermen SWaim and Brickell voted nq.y. Aldennan Abdin ab- stained. Motion received 2 affirmative votes, 2 negative votes and 1 abstension. A tie was declared. Mayor Reid voted aye in favor of motion to break the tie . .MJTION CARRIED. A notion was made by Alderman Abdin, seconded by Aldennan Brickell to reconsider first motion that received no action. City Attorney Ron Mills gave opinion that a motion to table superseded aforementioned motion, thereby it was not procedurally correct to address second motion. Aldennan Abdin protested ruling. Motion to table item of business carried. POLICE DEPARTMENT: STREEI' DEPARIMENT: The following bids were submitted for a tractor and rotary mower for the street department. CARL BAILEY TWIN CITY CON-MARK MID-STATE QUAN. DESCRIPI'ION co. FORD TRACI'OR 1 Tractor 5,682.38 6,420.20 7,033.00 6,990.00 1 Rotary Mower 735.90 829.00 866.00 Included TAX 192.55 217.48 236.97 209.70 DOES Nar :MEET SPOCIFICATIONS $6,610.83 7,466.68 8.135.97 7,199.70 Alderman Abdin rroved, seconded by Aldennan Lawson, to accept next to lowest bid from Mid-State Tractor Co. in the amount of $7,199.70 for one tractor and one rotary rrower to be, paid out of Street Deparbnent Funds. ROLL CALL and the follow- ing voted aye, Aldermen: Lawson, Elkins, SWaim, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. SANITATION DEPARI'MENT: PARKS AND ROCREATION DEPARI'MENT: PLANNING CCMMISSION: GENERAL: REGULAR CITY COUNCIL MEEI'ING JUNE 2, 1977 PAGE FOUR ( 4) Mayor Reid announced that Ordinance No. 437; Annexation Proposal/ Cloverdale Road area, in South Jacksonville was not prepared because city attorney advises county has not officially approved request to annex, and therefore would be tabled until a later date. Mayor Reid stated that Mr. Dan Simpson was not available to accept the position of Assistant Code Enforcement Director and therefore reccmnended Mr. Howard Dunn for this position. Alderman Abdin moved, seconded by Alderman Swaim, to hire Mr. Howard Dunn for the position of Assistant Code Enforcement Director for the remainder of 1977 at $550 per month to be paid out of antirecessionary funds. ROLL CALL and the followirtg voted aye, Aldermen: Lawson, Elkins, Swaim and Abdin. Motion received 4 affinnative votes and 0 negative vote. MOI'ION CARRIED. Alderman Brickell was out of the room at time of voting. Alderman Lawson moved, seconded by Alderman Abdin, to s~t the fair market- value for LOda Troy's property.-in South Jacksonville at $908.50 for HUD C.D.B.G~,: Phase r to _be _ .. paid out· of C.D.B.G. discretionary grant monies. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Abdin. Motion received 4 affinnative votes and 0 negative vote. MariON CARRIED. Alderman Brickell out of the roan. Alderman Elkins moved, seconded by Alderman Lawson, to pay the salaries of one detective and one secretary for the remainder of 1977 upon the termination of LFAA/ACCLE Grant 75-358L, June 16, 1977. This is a budgeted item and is to be paid out of unappropriated funds. Total arrount needed to fund these two posi- tions is $9,108.52. ROLL CALL and the following voted aye, Aldennen: Lawson, Elkins, Swaim, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOI'ION CARRIED. Mayor Reid presented a proposal for a F i~orks Display on July 4th; to be held at the High School football field. Total cost of this proposal would be $900.00. Alderman Elkins moved, seconded by Aldennan Abdin, to accept this proposal for Fireworks in the arrount of $900.00. ROLL CALL and the following voted aye, Aldennen: Lawson,· Elkins, Swaim, Brickell and Abdin. Motion re- ceived 5 affinnative votes and 0 negative vote. MariON CARRIED. RESOLlJriON NO. 194-77: A RESOLlJriON AurHORIZING THE MAYOR OF THE CITY OF JACKSONVILLE I ARKANSAS I TO EXECUTE THE LICENSE WITH THE MISSOURI PACIFIC RAILROAD CCMPANY, FOR THE PURPOSE OF INSTALLING A WATER PIPE LINE UNDER TRACKS, IN BEIWF OF THE CITY OF JACKSONVILLE, ARKANSAS; was introduced. Alderman Abdin moved, seconded by Alderman Elkins, that Resolution No. 194-77 be read. ROLL CALL and the following voted aye, Aldennen: Lawson, Elkins, SWaim, Brickell and Abdin. Motion received 5 affinnative votes and 0 negative vote. MariON CARRIED. Nancy Gerren read Resolution No. 194-77 in its entirety. REGULAR CITY COONCIL MEEI'ING JUNE 2, 1977 PAGE FIVE (5) Alderman Lawson IIDVed, seconded by Alderman Abdin, to approve and adopt Resolution No. 194-77. ROLL CAlL and the following voted aye, Aldennen: Lawson, Elkins, SWaim, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOI'ION CARRIED. RESOLUI'ION NO. 194-77 APPROVED AND ADOPI'ED THIS 2ND DAY OF JUNE, 1977. Mayor Reid presented written recommendation from Judge Robert Batton's office on proposed budged for Public Defender's salary and expenses. Alderman Abdin noved, seconded by Alderman Elkins, to hire Mr. Hubert Alexander at $350.00 per IIDnth for the position of Public Defender, and a $500.00 expense appropriation for office supplies. ROLL CALL and the following voted aye, Aldennen: Lawson, Elkins, Swaim, Brickell and Abdin. Motion received 5 affil::- mative votes and 0 negative vote. MariON CARRIED. APPOINI'MENTS: ANNOUNCEMENTS: Mayor Reid announced the following: Sale of city property (used equipment) at 10:00 a.m., Saturday, June 4, 1977, at Warehouse Building. Ad has run for three (3) days for Finance Director; deadline set for applications is 12:00 noon, June 13, 1977. ~e stated 25 to 30 inquiries had been received regarding this position. Mayor Reid announced a Special City Council Meeting to be conducted Monday, June 20, 1977 for the purpose of interviewing prospective applicants for City Finance Director position. Meeting to corrmence at 7:00 p.m. City Hall., Sale of bonds will be advertised June 1, 8, and 15th; with sale by sealed bids to be opened by City Council in Special Council Meeting; 12:30 p.m. , Wednesday, June 22, 1977. Mayor Reid asks that everyone help in conserving water in any way possible due to the existing drought condition. He presented written recomnendations on how to conserve water and request news media to please take note and publish same. Mayor Reid announced that the Jaycee's are holding annual recognition banquet on Saturday, 7: 00 p.m. , June 4, 1977. He asked Aldermen to let him know how many tickets they would require. Alderman Abdin moved, seconded by Alderrnan Elkins, to adjourn until the next regularly scheduled meeting to be held on June 16, 1977. Approved by voice vote. ADJOURNMENT: Floy A\Tts , City Clerk 1. OPENING PRAYER: 2. ROLL CALL: . AGENDA --REGULAR CITY COUNCIL MEETING JUNE 16, 1977 Jt.;' ?. 3. PRESENTATION OF MINUTES: Regular City Council Meeting-June 2, 1977 4. APPROVAL AND/OR CORRECTION OF MINUTES: Regular City Council Meeting-May 19, 1977 5. CONSENT AGENDA: (WATER DEPT. ) (WATER DEPT.) (FIRE DEPT. ) (POLICE DEPT.) (STREET DEPT.) (STREET DEPT.) (CITY CLERK) 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE.DEPARTMENT: g. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. SANITATION DEPARTMENT: a. Cash Receipts & Disbursements (B. Staples) b. Accounts Payable (Billie Staples) c. Monthly Report (CHief Schmitt) d. Monthly Report/Mo. of April (Chief Robinson) e. Monthly Report (Bobby Martin) f. Request/Night Light/Elderly Activities Trailer, 201 Martin St. (Mayor Reid) g. Financial Report/Mo. of May; General, Street & Revenue Sharing Funds (Ms. Avants) a. Request to advertise for bids/24" Gate Valve; Approx. cost, $3,800 (Billie Staples) b. Request outside city limit water tie-on; Jim Walker, Cloverdale Road (Ald. Wilson) c. Res. #198-77; Furlow Water Users Assoc. Outside City Limit Water Tie-on Contract (Mayor Reid) a. Request approval of Franklin Electric Contract (Bobby Brewer) b. Request to accept low bid/2 flow meters (Beeby Brewer) a. Request $25.00 per month increase in pay for six EMT trained firemen:~ (Chief Schmitt) a. Request to accept low bid/heater scarifying - Main Street; James to Hwy 161 (Bobby Martin) 12. PARKS & RECREATION DEPARTMENT: I ~~f61 :I 13. PLANNING COMMISSION 14. GENERAL: 15. APPOINTMENTS$ 16. ANNOUNCEMENTS: AGENDA PAGE 2 JUNE 16, 1977 a. Ord. #438: Rezoning Chapel Hill Memorial Park from R-1 to C-1 b. Recommend approval of 1.235 acres to be allowed conditional use only in a C-2 zone; W. Jckvl. Sub., SW Corner of Tract A; So. Dupree Dr. (car wash proposed) c. Ord. #434; Briarfield Subdivision, Phase III, Zero Lotline, Conditional Use, From R-0 to R-3 d. Recommend approval of Woodbriar Subdivision Final Plat; Lots 1 through 20, subject to approval of streets by city street dept. a. Res. #195-77: Jacksonvi-le Housing Authority Application for preliminary loan for low-rent housing (Mayor Reid) b: Request acceptance of Cooperation Agreement between city of Jacksonville and Housing Authority (Mayor Reid) c. Res. #196-77: Authorization for mayor to enter into contracts ,with Ark, Hwy Dept. Street Improvements (Mayor Reid) d. Res. #197-77: Levy countywide income tax proposal/calling for Quorum Court to call Special Election (Mayor Reid) e. Proposal for pay raise, various city employ- employees (Ald. Brickell) f. Ord. #439: amendment to ordinance; Planning Comrn. submissions to city council (Aldermen Abdin and Swaim) a. Interviews/Finance Director's Position; Monday, June 20, 1977, 7:00p.m., City Hall b. Special City Council Meeting; Wed. June 22, 1977; 12:30 p.m., City Hall (Sealed Bid Opening) BONDS SALES c. Spring Conference, Municipal League Sponsored; June 21-22 Camelot Inn, LR d. Sealed Bid opening/Bond Eng, 1000 School Dr. 10:00 a.m. Friday; June 24, 1977; WOOTEN ROAD WATER IMPROVEMENT PROJECT 16i ANNOUNCEMENTS: ADJOURNMENT: j AGENDA PAGE 3 June 16, 1977 e. Holiday for city employees; Independence Day; Monday, July 4, 1977; Fireworks display, Jacksonville High School Footaall Stadium, program commendes at 9:00 p.m. f. Capt. David "Bob" Elliott is retiring from Fire Department with 22 1/2 years of service Acme Uniform Rental Ark. Meter Supply B. G. Communications Brooks Farm & Garden Carl's Phillip 66 Central Ark. Comm. City Lumber Crain Sales C r i s s & Shaver Davis Lumber Fleet Products (paid) Goodsell Welding Grainger Inc. IBM Jacksonville Auto Parts James Brothers Keeling Supply Co. McKesson Chemical Modern Chemical National Pen Corp. Otasco Rotary Club Vaughan Tire Company Water Works Supply Witcher Electric Motor CURRENT ACCOUNTS PAYABLE June 1977 80.00 5,422.19 54.95 1,418.55 6. Hl 41.87 514.25 520.08 259.56 10.98 170.58 228.14 133.73 56.14 9.19 337.32 2,652.33 3,151.80 249.00 51.96 18.02 14.00 118.45 1,709.80 38.63 Arkansas Lime Company Arkansas Paper Company Bowles & Edens Company Capitol Chemical Company Cemco, Inc. Carl F. Chaffin (paid) Construction Machinery Crane Supply Company Criss & Shaver (paid) Favorite Check Printers G.P. Freshour Goodsell Welding (paid) Holman/Pyle Ivy's Auto Supply Jacksonville Dust Service Keath ley-Patterson L.R. Road Machinery(paid) Mettler lnst. Corp. National Chemsearch N.O. Nelson Company Roc-Arc Water Company K.E. Sorrells Walker's Radiator Service West Serveying Co. (paid) TOTAL DISBURSEMENTS BILLS PAID DISBURSEMENTS TO PAY 974.00 71.97 3,506.28 355.74 82.40 160.00 456.66 4.14 52.02 23.25 25.70 245.99 144.00 1 3. 91 43.75 37.08 21.38 60.00 274.02 20.05 18.80 72.00 91 • 91 70.00 24,092.75 719.97 23,372.78 CLj~nUA£ {o-j~-)q1~ m :; ) tv-->--- lb/. REGULAR CITY COUNCIL MEETING MUNICIPAL BUILDING JUNE 16, 1977 7:00P.M. TO 10:00 P.M. The City Council of the City of Jacksonville, Arkansas, met :in Regular Session Thursday, June 16, 1977, at 7:00P.M. The meeting was called to order by Alderman Lawson who also gave the invocation followed by the recitation of the "Pledge of Allegiance" by the standing audience, Mayor Reid presided. On ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Present: 6. Absent: 0. A quorum was declared. Others present were Mayor Reid, City Clerk Ploy Avants and several department heads. PRESENTATION OF THE MINUTES: Mayor Reid presented the Minutes of the Regular City Council Meeting of June 2, 1977, for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES: '~- Corrections and/or additions to the Minutes of the Regular City Council Meeting of May 19, 1977, were the next order of business. After no corrections or additions were presented, Alderman Lawson moved, seconded by Alderman Abdin, to approve the Minutes as written~ All approved by voice vote. MOTION CARRIED. CONSENT AGENDA: Mayor Reid presented the following items for approval on CONSENT AGENDA: Alderman Wilson moved, seconded by Alderman Abdin, to approve for payment the Current Accounts Pay a ble in the sum of $24,092.75 for the Jacksonville Water & Sewer De pt. and to accept and file the Cash Receipts and Disbursements Re port for May, 1977. ROLL CALL and the following voted aye, Ald e rmen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Abdin, to accept and file the Fire Department Report for May, 1977, reflecting 34 alarms, with an estimated fire loss of $11,570.00. ROLL CALL and the follow- ing voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Abdin, to accept and file the Police Dept. report for April, 1977, submitted by Chief Robinson, reflecting 904 cases brought before the Municipal Court with total cash received from fines, forfeitures and miscellaneous payments in the amount of $26,440.95. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. REGULAR CITY COUNCIL MEETING JUNE 16, 1977 PAGE 2 Alderman Wilson moved, seconded by Alderman Abdin, to accept and file the Street Department report for May, 1977, submitted by Street Supt. Bobby Martin. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Abdin, to approve the request for a night light at the Jacksonville Elderly Activities Trailer (201 Martin Street). ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Abdin, to accept and file the Financial Report for May, 1977, submitted by City Clerk Avants. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins .,. Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. WATER DEPARTMENT: After Billie Staples, Water Dept. Supt., asked to advertise for bids and explained why a 24" gate valve was needed, Alderman Abdin moved, seconded by Alderman Wilson, to approve the request to advertise for bids for a 24" gate valve at an approximate cost of $3,800.00. All approved by voice vote. MOTION CARRIED. Jim Walker (Cloverdale Road area) requested an outside the city limit water tie -on due to convenience in building his house as his 10-acre property will be annexed to the city in the near future. Alderman Brickell moved, seconded by Alderman Lawson, to approve this tie-on. Alderman Elkins amended the motion, seconded by Alderman Wilson, to say that this tie-on approval would depend on whether he is annexed, and if for some reason, his petition is denied, his water tie-on would also be denied. ROLL CALL and the following voted aye, Aldermen: Elkins, Wilson and Abdin. The f ollowing voted nay, Aldermen: La~~on, Swaim and Brickell. Mayor Reid voted aye to break the tie. Motion received 4 affirmative votes and 3 negative votes. MOTION CARRIED. Referring to the original motion, City Attorney Ron Mills stated that Jim Walker's petition for annexation would be approved June 27, 1977; whereupon Alderman Brickell withdrew his original motion with the approval of Alderman Lawson. RESOLUTION 198-77: A RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF JACKSONVILLE, ARKANSAS, TO CONTRACT WITH FURLOW WATER USERS ASSOCIATION FOR THE SALE OF WATER, AND FOR ALL OTHER PURPOSES was introduced. REGULAR CITY COUNCIL MEETING JUNE 16, 1977 PAGE 3 Alderman Wilson moved, seconded by Alderman Brickell, that Resolution 198-77 be read. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Nancy Gerren read the Resolution in its entirety. Alderman Wilson moved, seconded by Alderman Lawson, to approve and adopt Resolution 198-77. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. At this time a map was presented for study by Jerrel Fielder. He stated there are 52 customers on this 2-inch line that are in the Jacksonville system that the Furlow Water Users Association would like to purchase and that 80% of 420 customers is needed to obtain financing. It was stated that the city would not be committed to give water if extra pumping time is not granted. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 198-77 THIS 16TH DAY OF JUNE, 1977. SEWER DEPARTMENT: The Franklin Electric Contract discussion was postponed until later in the meeting. The following bid was submitted for 2 flow meters: Technical Service, Inc. $2,036.82 Alderman Abdin moved, seconded by Alderman Lawson, to accept this bid of $2,036.82 for two flow meters submitted by Technical Service, Inc. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. FIRE DEPARTMENT: Chief Schmitt withdrew his request for $25.00 per month increase in pay for six EMT trained firemen. It was the general consensus of the Council to consider this matter completed. POLICE DEPARTMENT: STREET DEPARTMENT: The following bid was submitted for heater scarifying Main Street; James Street to Highway 161: asphalt heater planing $0.45 per square yard (Jim Jackson, heater scarifying $0.55 per square yard (Contractor Alderman Swaim moved, seconded by Alderman Wilson, to accept this low bid of $0.55 per square yard for scarifying Main Street submitted by Jim Jackson, Contractor. All approved by voice vote. MOTION CARRIED. .I _.I -I REGULAR CITY COUNCIL MEETING JUNE 16, 1977 PAGE 4 It was estimated the total cost of this project will be $18,000.00. It was stated that all four lanes in the curve on Main Street be equipped with lane markers. SEWER DEPARTMENT: Bobby Brewer, Sewer Dept. Supt., stated that the charge will be $0.10 per pound B.O.D.s or 30% of the water bill, whichever is greater to Franklin Electric Company in the Sewage Treatment Agreement. Alderman Wilson moved, seconded by Alderman Swaim, to authorize Mayor Reid to enter into this contract with Franklin Electric Company. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. SANITATION DEPARTMENT: PARKS & RECREATION DEPARTMENT: PLANNING COMMISSION: ORDINANCE 438: AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSONVILLE, ARKANSAS; AMENDING ORDINANCE NOS.213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. (APPROXI~~TE LOCATION AS FOLLOWS: CHAPEL HILL ROAD AND LOOP ROAD VICINITY, CHAPEL HILLS MEM. PARK) was introduced. (R-1 to C-1) (Beside Nazarene Church) Alderman Wilson moved, seconded by Alderman Elkins, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Nancy Gerren. Alderman Swaim moved, seconded by Alderman Brickell, that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. ORDINANCE ACCEPTED ON FIRST READING. Alderman Abdin moved, seconded by Alderman Wilson, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote; whereupon Alderman Lawson read the Ordinance for SECOND TIME. REGULAR CITY COUNCIL MEETING JUNE 16, 1977 PAGE 5 Alderman Abdin moved, seconded by Alderman Brickell, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote; whereupon Alderman Lawson read the Ordinance for THIRD AND FINAL TIME. Alderman Wilson moved, seconded by Alderman Swaim, that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Abdin, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Elkins, Swaim, Wilson, Brickell and Abdin. Alderman Lawson voted nay. Motion received 5 affirmative votes and 1 negative vote. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 4 3 8 THIS 16TH DAY OF JUNE, 1977. ORDINANCE 440: AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSONVILLE, ARKANSAS; AMENDING SECTION 1302 OF ORDINANCE NO. 213 OF 1969, THE SAME BEING SECTION 18.44.030 OF THE CODE OF THE CITY OF JACKSONVILLE IN ORDER TO PERMIT AS A CONDITIONAL USE IN DISTRICT C-2 AN AUTOMATIC CAR WASH, DECLARING AN EMERGENCY, AND FOR OTHER PURPOSES was introduced. (Approximate location: South Dupree Drive) Alderman Abdin moved, seconded by Alderman Wilson, that Ordinance by placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Nancy Gerren. Alderman Wilson moved, seconded by Alderman Abdin, that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Abdin moved, seconded by Alderman Wilson, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote; whereupon Alderman Lawson read the Ordinance for SECOND TIME. 'I REGULAR CITY COUNCIL MEETING JUNE 16, 1977 PAGE 6 Alderman Abdin moved, seconded by Alderman Swaim, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote; whereupon Alderman Lawson read the Ordinance for THIRD AND FINAL TIME. Alderman Wilson moved, seconded by Alderman Abdin, that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Wilson, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Elkins, Swaim, Wilson, Brickell and Abdin. Alderman Lawson abstained from voting. Motion received 5 affirmative votes and 1 abstention. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Abdin, that conditional use in a C-2 zone be allowed for automatic car wash construction. Motion approved by voice vote. MOTION CARRIED ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 4 4 0 THIS 16TH DAY OF JUNE, 1977. ORDINANCE 434: AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSONVILLE, ARKANSAS; M4ENDING ORDINANCE NOS. 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY, AND FOR OTHER PURPOSES. (APPROX. LOCATION/LOOP ROAD/CORBIN & LEHMAN: BRIARFIELD SUB. PH III) was introduced. (R-0 to R-3) It was the consensus of the Council to change the zoning from R-0 to R-1 instead of to R-3, as originally stated.and that waivers and stipulations be allowed as per Planning Commission recommendations. Alderman Abdin moved, seconded by Alderman Wilson, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION APPROVED. Ordinance read for FIRST TIME by Nancy Gerren. Alderman Abdin moved, seconded Ordinance be accepted on FIRST following voted aye, Aldermen: Brickell and Abdin. ORDINANCE by Alderman Wilson, that the READING. ROLL CALL and the Lawson, Elkins, Swaim, Wilson, ACCEPTED ON FIRST READING. REGULAR CITY COUNCIL MEETING JUNE 16, 1977 PAGE 7 Alderman Wilson moved, seconded by Alderman Abdin, to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote; whereupon Alderman Wilson read the Ordinance for SECOND TIME. Alderman Wilson moved, seconded by Alderman Abdin, to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote; whereupon Alderman Wilson read the Ordinance for THIRD AND FINAL TIME. Alderman Wilson moved, seconded by Alderman Abdin, that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the follwoing voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Brickell, that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 4 3 4 THIS 16TH DAY OF JUNE, 1977. After much discussion, Alderman Abdin moved, seconded by Alderman Wilson, to approve Woodbriar Subdivision; Final Plat; Lots 1 through 20 subject to approval of streets by Street Department. All approved by voice vote. MOTION CARRIED. GENERAL: RESOLUTION #195-77: RESOLUTION APPROVING APPLICATION FOR PRELIMINARY LOAN FOR LOW-RENT PUBLIC HOUSING was introduced. Alderman Abdin moved, seconded by Alderman Lawson, 195-77 be read.· ROLL CALL and the following voted Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. received 6 affirmative votes and 0 negative vote. Resolution read in its entirety by Nancy Gerren. that Resolution aye, Aldermen: Motion MOTION CARRIED. Alderman Elkins moved, seconded by Alderman Lawson, to approve and adopt Resolution 195-77. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. lb~ ''70 . REGULAR CITY COUNCIL MEETING JUNE 16, 1977 PAGE 8 RESOLUTION APPROVED AND ADOPTED AND NUMBERED 195-77 THIS 16TH DAY OF JUNE, 1977. This low rent housing is for low-income families and is to be 100% federally funded for construction of 42 units. Said units to be owned and operated by Jacksonville Housing Authority. Alderman Wilson moved, seconded by Alderman Elkins, to authorize the Mayor to enter into a formal cooperation agreement with Jacksonville Housing Authority. RESOLUTION #197-77: A RESOLUTION URGING THE PULASKI COUNTY QUORUM COURT TO LEVY A COUNTYWIDE INCOME TAX AND TO CALL A SPECIAL ELECTION FOR THE PURPOSE OF SUBMITTING THE QUESTION TO THE QUALIFIED ELECTORS IN THE COUNTY ALL AS PROVIDED BY ACT 942, ACTS OF ARKANSAS 1977; AND FOR OTHER PURPOSES was introduced After much discussion in which Col. Goddard and Steve Goss expressed their views in the negative concerning calling a special election, Alderman Wilson moved, seconded by Alderman Swaim, that the City Council recommend to the County Quorum Court that they not call a special election to levy countywide income tax and that Resolution 197-77 be discarded. All approved by voice vote. RESOLUTION #196-77: A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND ENTER INTO CONTRACTS WITH THE ARKANSAS HIGHWAY DEPARTMENT INVOLVING NECESSARY STREET IMPROVEMENTS WHICH ENTAIL PROJECTS ON THE FEDERAL AID URBAN SYSTEM AND FOR FUTURE STATE AID STREET IMPROVEMENTS was introduced. Alderman Abdin moved, seconded by Alderman Wilson, that Resolution 196-77 be read. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Resolution read in its entirety by Nancy Gerren. Alderman Lawson moved, seconded by Alderman Abdin, to approve and adopt Resolution 196-77. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 196-77 THIS 16TH DAY OF JUNE, 1977. The next item of business was the pay raise proposal for various city employees with college degrees. Because he is against giving raises in the middle of the year, Alderman Brickell moved, seconded by Alderman Swaim, to withdraw the raises given to the policemen as education incentive raises. After much discussion, Alderman Brickell withdrew his motion; Alderman Swaim agreed to this withdrawal. REGULAR CITY COUNCIL MEETING JUNE li 6 , 19 7 7 PAGE 9 Alderman Brickell moved, seconded by Alderman Swaim, that the Council approve raises for 4 other city employees who also have degrees. ROLL CALL and the following voted aye, Aldermen: Brickell and Elkins; and the following voted nay, Aldermen: Lawson, Abdin, Swaim and Wilson. Motion received 2 affirmative votes and 4 negative votes. MOTION FAILED. ORDINANCE 439: AN ORDINANCE AMENDING SECTION 17.12.010 OF THE JACKSONVILLE MUNICIPAL CODE, AND ORDINANCE 154; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES was introduced (Planning Commission submission of all plats to Council) · Alderman Abdin moved, seconded by Alderman Swaim, that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for first time by Nancy Gerren. Alderman Lawson moved, seconded by Alderman Abdin, that the Ordinance be accepted on FIRST READING. No vote was taken. After discussion, Alderman Swaim moved, seconded by Alderman Abdin, to table this Ordinance. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. At this time, Mr. Joe Lamauge explained to the Council a problem he is having with the area directly behind his house next to the Missouri Pacific tracks (Nina Street area). He stated that the grass needs to be cut and the litter picked up. No formal action was taken, but Mayor Reid stated he would try to. get the area cleaned up as best as possible. APPOl!NTMENTS: ANNOUNCEMENTS: Concerning interviews for the Finance Director's Position, the Aldermen requested copies of the applicants' resumes and applications to study and to select the ones they want to interview at a later date. The Monday meeting was called off, and it was decided that at the Special Council Meeting June 22, 1977, the Council would choose the applicants they wish to interview. The Special City Council Meeting was set for Wednesday, June 22, 1977; at 12:30 p.m., City Hall (Sealed Bid Opening) BOND SALES. 171· t I I 11d.· REGULAR CITY COUNCIL MEETING JUNE 16 , 19 7 7 PAGE 10 Alderman Wilson moved, seconded by Alderman Brickell, to adjourn until the Special Council Meeting, June 22, 1977. No formal vote was taken. CITY CLERK AGENDA SPECIAL CITY COUNCIL MEETING JUNE 22, 1977 1. OPENING PRAYER: 2. ROLL CALL: 3. GENERAL: 4. ANNOUNCEMENTS: ADJOURNMENT: a. Opening of Sealed Bids/Sale of Bonds (Mayor Reid) b. Consideration of applications for Finance Director's position (Mayor Reid) a. Open Meeting/Marwood Board-Long Range Water supply discussion; 7:30p.m., Ramada Inn, Jacksonville, Thursday, June 23, 1977 b. Lion's Club Meeting; 6:30p.m., Monday, June 27, 1977~ Holiday Inn, Jacksonville, (Roger Mears, Pulaski County Judge, Speaker) \1 SPECIAL CITY COUNCIL MEETING MUNICIPAL BUILDING JUNE 22, 1977 12:30 P.M. TO 1:00 P.M. The City Council of the City of Jacksonville, Arkansas, met in Special Session Wednesday, June 22, 1977, at 12:30 P.M. The meeting was called to order by Mayor Reid who also gave the invocation. On ROLL CALL the following called, Aldermen: Lawson, Alderman Abdin was absent. declared. members were present as their names were Elkins, Swaim, Wilson and Brickell. Present: 5. ~bsent: 1. A quorum was Mayor Reid stated the purpose of the meeting was to open the sealed bids for Bonds in the amount of $565,000.00 and to discuss which applicants for Finance Director would be interviewed. Stephens, Inc., represented by Gene Wilbourn, acted as financial advisor for the City of Jacksonville. Mr. Wilbourn stated 2 1/2 mills were voted for this issue, although 5 mills were extended for one year, this being issued for the building of three fire stations. The following bids were submitted for General Obligation Bonds in the amount of $565,000.00: Gross Interest Cost (from Aug. 1, 1977) $300,581.25 $311,190.00 $318,262.50 Less Premium 15,438.00 1,190.00 13,560.00 Net Interest Cost 285,143.25 310,000.00 304,702.50 Effective Interest Rate 4.031717 4.3832 4.30827 submitted by submitted by submitted by T. J. Raney & Parham & Co., Powell & Sons, Inc. Inc. Satterfield, Walter Daniel 's, Jr. and Jack Barnett were present representing T. J. Raney & Sons, Inc. Alderman Elkins moved, seconded by Alderman Wilson, to accept T. J. Raney & Sons, Inc. bid of 4.031717 effective interest rate. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. At this time, the 12 applicants for the Finance Director's position were discussed. It was the general consensus of the Council to interview Eugene K. Kelley, Bobbie J. Riffle, Kenneth E. Payne, Jr., Jon Luer, Ernest E. Davis and Michael D. Hagge. The six applicants would be interviewed at the July 7, 1977, Council Meeting, 3 before the meeting and 3 after the meeting. The early interviews were set for 6:00 P.M. and the late interviews for approximately 9:00 P.M. l?S: Inc. }((,. ANNOUNCEMENTS: SPECIAL CITY COUNCIL MEETING JUNE 23, 1977 PAGE 2 The following announcements were on the agenda but were not announced formally. Open Meeting/ Marwood Board-Long Range Water supply discussion; 7:30p.m., Ramada Inn, Jacksonville, Thursday, June 23, 1977. Lion's Club Meeting; 6:30p.m., Monday, June 27, 1977, Holiday Inn, Jacksonville (Roger Mears, Pulaski County Judge, Speaker). ADJOURNMENT: Alderman Wilson moved, seconded by Alderman Lawson, to adjourn until the next regular council meeting July 7, 1977. No formal vote was taken. CITY CLERK \7?. CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA -REGULAR CITY COUNCIL MEETING JULY 7, 1977 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: Regular City Council Meeting-June 16'77 Special City Council Meeting-June 22,77 4. APPROVAL AND/OR CORRECTION 'OF MINUTES: 5. CONSENT AGENDA: (FIRE DEPT. ) (STREET DEPT.) (CITY CLERK) 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. SANITATION DEPARTMENT: Regular City Council Meeting-June 2,1977 a. Monthly RepQrt (Chief Schmitt) b. Request for street light placement at Georgeann Dr., half-way between Georgeann Dr. and Park St. (Bill Owens) c. Financial Report/June (Mrs. Avants) a. Wooten Road Project/request acceptance of low bid (Mayor Reid) b. Request to accept low bid/24" Gate Valve (Billie Staples) a. Update Report/Infiltration Analysis Study (Crist Engineers) b. Coulson Oil Company/Statement $1721.86 (Mayor Reid) a. Proposal/Withdrawal of Education Incentive Plan (Ald. Brickell) b. Discussion/9 month salary for Sgt. Don Egelhoff (Mayor Reid) a. Oil for unimproved streets (Mayor Reid) 12. PARKS & RECREATION DEPT: a. Proposal/gymnasium/adjacent Rec. Center $300,000.00 (bond issue monies) (Annabelle Moore) 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: a. Res. #199-77; Appointment to Board of Equalization (Mayor Reid) b. Res. #200-77; Adopti~n of Affirmati~ Action Plan (Mike Hagge) 1 c. Request to advertise for bids/$2,500 approx. (tulip bulbs) (Mayor Reid) d. Ord. #441; Annexation 5.9 acres/Loop Road area (Mike Wilson) e. School District Proposal/appropriation requested for study to be conducted, approx. $8,500 (Mayor Reid) f. Request appropriation of $11,000 to , assist in paving front parking lot at Jckvl. High School (Mayor Reid) g. Reuqest to accept low bid/uniforms for fire and police departments (Mayor Reid) h. Discussion/Civil Service Proposal/ Non-uniformed city employees (Ald. Brickell) a. Planning Comrn./Paul M. Moilanen to serve out unexpired term of Robt. Runge/term expires Jan, 1, 1978 (Mayor Reid) a. Full Grant Application submitted to H.U.D., Comm. Dev: Block Grant for Taneyville Sewer Project ($50,000) b. Invitation/anyone connected with the cit Skating Party/Skate World 7/11/77 $1.50 per person 7-10 p.m. c. Discussion/Setting of a public hearing concerning emergency phone number for city of Jacksonville d. Presentation of pay scale and job descriptions for city's non-uniformed employees (Mike Hagge) REGULAR CITY COUNCIL MEETING MUNICIPAL BUILDING JULY 7, 1977 7:10P.M. TO 9:15P.M. The City Council of the City of Jacksonville, Arkansas, met Thursday, July 7, 1977 at 7:10P.M. in the Municipal Building. The meeting was called to order by Mayor Reid. Alderman Elkins gave the invocation and the audience remained standing to "Pledge Allegiance to the Flag." On ROLL CALL the following members were present as their names were called: Aldermen Lawson, Elkins, Swaim, Wilson and Brickell. Alderman Abdin was absent. A quorum was declared. Others present were Mayor Reid, City Clerk Floy Avants and several department heads. PRESENTATION OF THE MINUTES: Mayor Reid presented Minutes of the Regular Council Meeting of June 16, 1977 and Special Council Meeting of June 22, 1977 for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES: Corrections and/or additions to the Minutes of the Regular Council Meeting of June 2, 1977, were the next order of business, and there being no altera- tions or corrections presented, Alderman Lawson moved, seconded by Alderman Swaim, to approve the Minutes as written and presented. Motion approved by voice vote. MOTION CARRIED. CONSENT AGENDA: Mayor Reid presented the following items for approval on CONSENT AGENDA: Alderman Swaim moved, seconded by Alderman Wilson to accept and file the Fire Department Report for June, 1977 submitted by Chief Schmitt, depicting 42 alarms during the month, with an estimated fire loss of $1,950.00. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Swaim moved, seconded by Alderman Wilson to approve a request for a street light located half-way between Georgeann Drive and Park Street. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. After discussion, Alderman Swaim moved, seconded by Alderman Wilson to accept and file the Financial Report for June, 1977 submitted by City Clerk Floy Avants. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. DEVIATION FROM AGENDA -SEWER DEPARTMENT: In deviation from the agenda, with permission from the council, Mayor Reid re- cognized Mr. Rick Barger with Crist Engineers to give an update report on the Infiltration Analysis Study. Mr. Barger stated that smoke testing had been completed on the West side of town and estimated that they would be through smoke testing by Friday, July 15, 1977. Mr. Barger also presented pictures of smoke testing and stated that progress was being made as planned. He stated the city might be able to have ban lifted on the West Treatment facility with some repairs that are being done. Mayor Reid presented a statement from 119 . REGULAR CITY COUNCIL MEETING JULY 7, 1977 PAGE TWO McCullough and Associates, for smoking of lines accomplished thus far in amount of $7,845.15. Mr. Barger informed the mayor and council that his engineering firm will fill out necessary paperwork and submit to E.P.A. for us. E.P.A. will pay, as per grant guidelines, monies to the city and then the city will pay McCullough. WATER DEPARTMENT: Jerrel Fielder, consulting engineers with Bond Engineers, presented an up- date to council on Wooten Rd. water project. He stated that a work order was issued July 7, 1977 for said project. In discussion, it was brought out that the south end of the city would benefit because of the increased pressure being afforded by installation of this line. One hundred feet of river crossing pipe instead of 200 feet of ductible was recommended by Mr. Fielder as a creek bed has to be crossed during laying of line. The merits of cast iron vs. ductal pipe was discussed thoroughly, along with usage of plastic pipe. After much discussion, Mayor Reid presented the following bids for Southeastern Water Line: TOTAL BID PRICE SCHEDULE I (Wooten Rd.) SCHEDULE II (So. Eastern) S & S CONST. CO. 130,927.50 72,782.50 58,145.00 SMITH & SHRADER CONST. CO. 139,337.00 77,591.00 61,746.00 Alderman Elkins, moved, seconded by Alderman Lawson to accept the low bid of $58,145.00 from S & S CONSTRUCTION CO. for an 8" PVC water line (Southeastern Avenue) . Alderman Elkins called for a question. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins and Wilson. Aldermen Swaim and Brickell voted nay. Motion received 3 affirmative votes and 2 negative votes. MOTION CARRIED, To be paid out of REVENUE SHARING. The following bids were submitted for a 24" Gate Valve for the Water Department: Bowles & Edens Arkansas Meter $3,078.67 $2,915.89 Alderman Lawson moved, seconded by Alderman Wilson, to accept the low bid of $2,915.89 from Arkansas Meter Repair & Supply for an 8" Gate Valve. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. SEWER DEPARTMENT: Alderman Elkins moved, seconded by Alderman Lawson, to negotiate to pay 50% of $1,721.86 to Coulson Oil Co., Inc. for sewer repair at Amoco Station at Main & James due to a sewer line from the wash bay was left unconnected under the street by the contractor who widened the intersection. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. FIRE DEPARTMENT: POLICE DEPARTMENT: Alderman Brickell moved, seconded by Incentive Plan for the Police Dept. Alderman Brickell, and the following Swaim and Wilson. Motion received l MOTION FAILED. REGULAR CITY COUNCIL MEETING JULY 7, 1977 PAGE THREE Alderman Swaim, to withdraw the Education ROLL CALL and the following voted aye, voted nay, Aldermen: Lawson, Elkins, affirmative vote and 4 negative votes. The next item of business was a proposal to pay the salary of Sgt. Don Egelhoff for a nine month leave of absence, in order for him to attend the 1977-78 Northwestern University Traffic Police Institute at Evanston, Illinois. Total funding for expenses incurred .while attending the school is through the Office of the Coordinator of Public Safety. Alderman Wilson moved, seconded by Alderman Elkins, to pay Sgt. Don Egelhoff's salary for nine months while attending the Northwestern University Traffic Police Institute with the understanrling that he will sign an agreement drawn up by City Attorney Ronald Mills, to remain with the Jacksonville Police Department a minimum of three years after completing the school, and if he should leave prior to three years he will reimburse the city the nine months' salary. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. STREET DEPARTMENT: ~t was the general consensus of the council not to put oil on unimproved streets within the city. For the record, Mayor Reid stated that he would try to have Graham Road project completed by August 10, 1977. SANITATION DEPARTMENT: DEVIATION FROM AGENDA -GENERAL At this time Alderman Elkins request that council discuss item F under General; a request in paving front parking lot at Jacksonville High School. Motion died for lack of second. Alderman Wilson moved, seconded by Alderman Swaim, to hold two public hearings in regard to appropriating $11,000 from Revenue Shairng Funds to assist in paving front parking lot at Jacksonville High School and to discuss this project on August 4, 1977 at the regular scheduled council meeting. Alderman Elkins amended the above motion, if the two public hearings turn out favorable, to proceed with work. Motion died for lack of second. At this time, council voted on above mentioned motion: to hold two public hearings in regard to appropriating $11,000 from Revenue Sharing Funds to assist in paving front parking lot at Jacksonville High School. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. PARKS & RECREATION DEPARTMENT: REGULAR CITY COUNCIL MEETING JULY 7, 1977 PAGE FOUR Annabelle Moore, Director of Parks & Recreation, presented a proposal for a gymnasium to be adjacent to the Recreation Center with an estimated cost of $300,000 for construction and equipment if two and one-half mills is approved in an election. NO ACTION TAKEN. PLANNING COMMISSION: GENERAL: RESOLUTION NO. 199-77: A RESOLUTION AUTHORIZING THE MAYOR AND THE CITY COUNCIL TO APPOINT AN ELECTED OFFICIAL OF THE CITY OF JACKSONVILLE, ARKANSAS TO A COM- MITTEE OF ELECTED OFFICIALS IN PULASKI COUNTY, ARKANSAS, THAT WILL SELECT MEM- BERS TO SERVE ON THE PULASKI COUNTY BOARD OF EQUILIZATION, AND FOR OTHER PUR- POSES; was introduced. Alderman Lawson moved, seconded by Alderman Elkins, that Resolution No. 199-77 be read. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, and Brickell. Alderman Wilson was out of the room at time of voting. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. Nancy Gerren read resolution in its entirety. Alderman Lawson moved, seconded,by Alderman Swaim, to approve and adopt Resolution No. 199-77. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. (Mayor Reid was appointed to said committee) RESOLUTION NO. 199-77 APPROVED AND ADOPTED THIS 7TH DAY OF JULY, 1977. RESOLUTION NO. 200-77: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JACK- SONVILLE, ARKANSAS, ADOPTING THE IN-HOUSE AFFIRMATIVE ACTION PLAN FOR MUNICIPAL EMPLOYMENT WITH ADDENDUM NO. ONE, THE COMMUNITY DEVELOPMENT PLAN SECTION 3 COM- PLIANCE PLAN, AND THE AFFIRMATIVE ACTION PLAN FOR CONTRACTORS AND BUSINESSES (ADDENDUM NO. ONE TO THE SECTION 3 COMPLIANCE PLAN) AS A PART OF THE CITY'S CONTINUING COMMITTEE TO AFFIRMATIVELY INCREASE AND TO ASSURE MEANINGFUL COM- PLIANCE WITH SECTION 3 OF THE HOUSING AND URBAN DEVELOPMENT ACT OF 1968 (12 U.S.C. 1700LU) was introduced. Alderman Elkins moved, seconded by Alderman Lawson that Resolution No. 200-77 be read. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Nancy Gerren read resolution in its entirety. Alderman Lawson moved, seconded by Alderman Elkins to approve and adopt Resolution No. 200-77. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 nega- tive vote. MOTION CARRIED. RESOLUTION NO. 200-77 APPROVED AND ADOPTED THIS 7TH DAY OF JULY, 1977. Ald. Swaim moved, seconded by Ald. Brickell to adv. for bids on tulip bulbs, approx. $2,500 cost. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, i:/./;',;./"J and Brickell. Motion received 5 affirmative votes cmd 0 negative votes. MOTION CARRIED. . l REGULAR CITY COUNCIL MEETING JULY 7, 1977 PAGE FIVE ORDINANCE NO. 441: AN ORDINANCE APPROVING AND ACCEPTING THE ANNEXATION TO THE CITY OF JACKSONVILLE, ARKANSAS, OF CERTAIN LANDS IN PULASKI COUNTY, ARKANSAS; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES, (LOOP ROAD AREA) was introduced. Alderman Wilson moved, seconded by Alderman Swaim that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Brickell. Alderman Wilson was out of the room at the time of voting. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. Nancy Gerren read ordinance for the FIRST TIME. Alderman Brickell moved, seconded by Alderman Elkins that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Brickell. Alderman Wilson was out of room at time of voting. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Elkins mov-ed, seconded by Alderman Lawson to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Swaim read the Ordinance for SECOND TIME. Alderman Lawson moved, seconded by Alderman Elkins to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Swaim read the Ordinance for THIRD AND FINAL TIME. Alderman Lawson moved, seconded by Alderman Elkins tha~ the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes· and 0 negative vote. MOTION CARRIED. Alderman Lawson moved, seconded by Alderman Brickell that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 441 this 7th day of July, 1977. Mayor Reid presented a proposal for a study to determine if the city has the tax base and resources to support its own school district, approximately cost of $8,500 and to be paid out of revenue sharing funds. Alderman Brickell moved, seconded by Alderman Lawson, to hold two (2) public hearings on the proposal in conjunction with parking lot proposal for High School, and present the results at the next regular schedule council meeting on August 4, 1977. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. REGULAR CITY COUNCIL MEETING JULY 7, 1977 PAGE SIX The following Bid was submitted for a six months supply of uniforms for Police and Fire Departments: QUAN: l l DESCRIPTION Police Uniform Fire Uniform FARRIORS INC. $327.20 $150.10 SCHNEIDER'S NO BID NO BID Alderman Lawson moved, seconded by Alderman Wilson, to accept the bid from Farriors Inc. in the amount of $327.20 for police uniform and 150.10 for fire uniforms for a six month supply. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. To be paid out of Revenue Sharing Funds. The next item of business was an open discussion on a proposal for Civil Service for non-uniformed city employees presented by Alderman Brickell. City Attorney Ronald Mills stated that cities with more than 70,000 population are required by state law to be under civil service. Cities with a population of 25,000 to 70,000, Civil Service is optional. It was the general consensus of the council to check with other cities on this matter and that more information be Obtained on this proposal. NO ACTION TAKEN. APPOINTMENTS: Alderman Wilson moved, seconded by Alderman Elkins, to appoint Mr. Paul M. Moilanen to serve out unexpired term of Robert Runge on the Planning Commission. Term expires January l, 1978. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. At this time Mayor Reid presented a proposal to pick up the salaries of two police officers that had previously been paid by a grant that expired June 30, 1977. It was stated that the second year funding for this grant may be made retroactive to July l, 1977 with approval from the Crime Commission Director. It~s anticipated this might happen and was allocated into the unappropriated funds in the 1977 budget. Alderman Wilson moved, seconded by Alderman Elkins, to pay the salaries of two police officers for two months until grant is funded. Total cost for this is $2,828.16. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Elkins, to pay the estimated cost of $8,500.00 to Arkansas Louisiana Gas Company for relocating gas line in conjunction with the widening of James Street from Vine to Freeway. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negative vote. MOTION CA~l~D. REGULAR CITY COUNCIL MEETING JULY 7, 1977 PAGE SEVEN Alderman Wilson moved, seconded by Alderman Lawson, to pay contracted architectural firm Wittenberg Delany and Davidson, Inc. $5,460.00 for preliminary designs for three fire stations. These monies to be refunded when bond monies are received. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Brickell. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. ANNOUNCEMENTS: Full Grant application submitted to H.U.D., Community Development Block Grant for Taneyville Sewer Project. ($50,000) Invitation/anyone connected with the city/skating party at Skate World on July 11, 1977 from 7:00p.m. to 10:00 p.m./ $1.50 per person including skates. Discussion/Setting of a public hearing concerning emergency phone number for City of Jacksonville. Mike Hagge presented to council, pay scale and job discriptions for city's non-uniformed employees. Alderman Brickell presented a letter from M. J. Adams requesting an outside the city limit water tie-on. NO ACTION TAKEN. Alderman Wilson moved, seconded by Alderman Brickell to adjourn until the next regular schedule council meeting on July 21, 1977. Approved by voice vote. REGULAR CITY COUNCIL MEETING MUNICIPAL BUILDING JULY 21 , 19 7 7 7:00 P.M. TO 7:20 P.M. The City Council of the City of Jacksonville, Arkansas, met in Regular Session Thursday, July 7, 1977 at 7:00P.M. The meeting was called to order by Mayor James G. Reid who also gave the invocation followed by the recitation of the "Pledge of Allegiance" by the standing audience. On ROLL CALL the following members were present as their names were called, Aldermen: Wilson, Brickell and Abdin. Present: 3. Absent: 3. Aldermen: Lawson, Elkins and Swaim were absent. Due to the fact that only three (3) Aldermen were present, which would not constitute a quorum, Mayor Reid dismissed the meeting at 7:20 P.M. A Special Meeting of the Council was announced by Mayor Reid to be held on July 28, 1977 at 7:00P.M. in the Municipal Building. CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA --REGULAR CITY COUNCIL MEETING JULY 28, 1977 1. 2. OPENING PRAYER: ROLL CALL; 3. PRESENTATION OF MINUTES: Regular City Council Mtg.-July 7, 1977 4. APPROVAL AND/OR CORRECTION OF MINUTES: Regular City Council Mtg.-June 16, 1977 Regular City Council Mtg.-June 22, 1977 5.. CONSENT AG .ENDA: {POLICE DEPT. ) (STREET DEPT.) (WATER DEPT.) (WATER DEPT.) (CITY CLERK) 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. SANITATION DEPARTMENT: 12. PARKS & REC. DEPARTMRNT: 13. PLANNING COMMISSION: 14. GENERAL: a. Monthly Reports/Mos. May-June (Chief Robinson) b. Monthly Report-June (Bobby Martin) c. Cash Receipts & Disbursements (Billie Staples) d. Accounts Payable (Billie Staples) e. Quarterly Report (Mrs. Avants) a. Expense for water suit (Mayor Reid) a. Request to pay statement/Installation and wiring for 2 motors, etc. E. Plant Hydrovac System (Bobby Brewer) b. Request to adv. for bids/pipe and acces. to hook up three new pumps at E. Plant (Bobby Brewer) a. Recommend approval of Final Plat, Northlake Sub., Phase I, subject to city accepting streets a. Request acceptance of Finance Director, Eugene Kelley (Mayor Reid) GENERAL CONT'D 15. ,APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT: b. Discussion/expending antirecessionarv funds (Mayor Reid) c. Ord. #442; Authorizing Issuance of General Obligation Bonds, Muny. Imprvve- ments (Mayor Reid) a. Public Hearing/Planning Commission/ Comprehensive Development Plan/City Hall/August 2, 1977; 7:00 p.m. b. Public Hearing/City Council/Proposed allocation of General Revenue Sharing funds for non-budgeted items; July 25, - 1977, city hall, 7:30p.m. CURRENT ACCOUNTS PAYABLE Aclin Ford Co. (PD) Ark La Gas Co. (PD) Arkansas Lime Co. Arkansaw Meter Repair American Civil Engineers B-G Communications Bond Consult. Lng. (PD) Brooks Farm & Garden Center Capitol Blueprint C.f'. Chaffin (PD) Conrade Electric Criss & Shaver F & F Auto Parts G.P. Freshour W. H. Grainger Inc. Hamilton Refrigeration Hollis & Company Jacksonville Gas Jacksonville Dust Ser. Keeling Supply Co. Mantooth Plumbing (PD) Mobil Oil Modern Chemical William C. Owens (PD) Sherman Canst. Co. (PD) Southern States Industries S & S Construction Vaughan Tire Co. Wal-Mart Stores Welders Supply Co. Witcher Electric July 1977 6,106.00 20.14 974.00 3,152.93 7.00 86.52 223.33 328.24 28.88 324.00 458.80 106.09 28.23 100.39 356.21 10.30 121.01 800.00 35.00 1,215.92 60.00 3,330.58 249.00 280.00 500.00 7.04 98.75 182.05 45.64 76. ~l2 331.74 Acme Uniform Rental Allied Supply Inc. 137.00 Arkansas Pollution & Cont.(PD) 5.77 20.00 47.89 25.63 Arkansas Paper Co. Bobby C. Brewer Bills Auto Parts Bowles & Edens (PD) B & S Rental Co. Capitol Chemical City Lumber Crain Sales Co. Diebold Ser. Div. Fisher Scientific Co. Goodsell Welding Ivy Hall Garage Henders Boiler & Tank Co. Jacksonville Daily News James Bros. Jacksonville Auto Parts Layne-Arkansas Co. Mill & Mine Supply Co. Mobil Oil (PD) National Purchasing Ins.(PD) Rotary Club A.O. Smith D. A. Sparks (PD) U of Kentucky (PD) Vaughan Tire Co. (PD) Waterworks Supply John Wiley & Sons TOTAL DISBURSEMENTS BILLS PAID DISBURSEMENTS TO PAY ~;e ~{) 1-~~/ '1-1 07j'X::'~ 5.68 3,767.49 77.47 3,848.16 693.96 160.55 30.90 519.90 330.76 1. 75 266.30 6.58 25.72 14.18 875.35 28.61 2,460.79 85.00 14.00 15.81 25.75 75.00 3.09 346.08 43.95 33,603.83 10,208,73 23,39 5 .10 SPECIAL CITY COUNCIL MEETING MUNICIPAL BUILDING JULY 28, 1977 7:00 P.M . TO 8:30 P.M. The City Council of the City of Jacksonville, Arkansas, met in Special Session Thursday, JUly 28, 1977, at 7:00P.M. The meeting was called to order by Mayor Reid who also gave the in- vocation followed by the recitation of the "Pledge of Allegiance" by the standing aud"ence, Mayor Reid presided. On ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Present: 6. Absent: 0. A quorum was declared. Others present were Mayor Reid, City Clerk Ploy Avants and several department heads. PRESENTATION OF THE MINUTES: Mayor Reid presented the Minutes of the Regular Council Meeting of July 7~ 1977, for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES: Corrections and/or additions to the Minutes of the Regular Council Meeting of June 16, 1977 and Special Council Meeting of June 22, 1977 were the next order of business. After no corrections or additions were presented, Alderman Abdin moved, seconded by Alderman Wilson, to approve the Minutes as written. All approved by voice vote. MOTION CARRIED. CONSENT AGENDA: Mayor Reid presented the following items for approval on CONSENT AGENDA: Alderman Wilson moved, seconded by Alderman Swaim, to accept and file the Police Dept. reports for May, 1977 and June 1977 submitted by Chief Robinson, depicting 736 cases brought before the Municipal Court with total cash received from fi nes, forfeitures and miscel- laneous payments in the amount of $25,675.15 fo r the month of May. Also, 837 cases brought before the Municipal Court with total cash received from fines, forfeitures and miscellaneous payments ·n the amount of $25,112.78 for the month o · June. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Swaim, to accept and file the Street Dept. report for June, 1977 submitted by Bobby Martin. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Swaim, to approve for payment the Current Accounts Payable in the sum of $23,395.10 for the Jacksonville Water & Sewer Dept. and to accept and file the Cash Receipts and Disbursements Report for June, 1977. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. SPECIAL CITY COUNCIL MEETING JULY 28, 1977 PAGE TWO Alderman Wilson moved, seconded by Alderman Swaim to accept and file the Quarterly Report (May, June & July) submitted by City Clerk Floy Avants. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. WATER DEPARTMENT: Mayor Reid presented a proposal to allocate $6,000.00 for expenses ·ncurred in preparing the City's case to get prolonged pumping hours at its water wells in Lonoke County. Mayor Reid stated that Mr. Carl Nuzman of Kansas City, a hydrologist, would handle the case for approximately $3,000.00. Balance of monies would be used for lab test and engineering fees. Alderman Abdin mvoed, seconded by Alderman Swaim, to appropriate $6,000.00 for expenses incurred in preparing the city's case to g et prolonged pumping hours at its water wells in Lonoke County. (Monies to be appropriated out of existing left-over bond funds in Construction account) ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Moti on recieved 6 affirmative votes and 0 negative vote. MOTION CARRIED. DEVIATION FROM AGENDA: WATER DEPT. In deviation from the agenda with consent from the Council, Mayor Reid recognized Ben Rice who requested the council to consider re- leasing 55 customers that presently buy water from the city on an outside city limit water rate who reside on Military Road. He brought out that these customers are needed by Furlow Water Users Association for required signatures as potential customers to tie on to new water line being processed through grant funds from Farmers Home Administration. Mr. Rice informed the council, also, that said customers are on the end of an existing 12" water line, and these customers are sorely needed by Furlow Water Users Assoc. in order to help back up usage of water needed by said district. As legal counsel for the Association, he stated that the Association would like to help with law suit in behalf of the city presently being contemplated by the city to request more pumping time in Lonoke County well field. Mayor Reid stated that this would be an item of business on next agenda for action by council. SEWER DEPARTMENT: Alderman Bricke l l moved, seconded by Alderman Elkins, to pay Conrade Electric Co., Inc. $1,652.08 for installation and wiring of 2 motors, labor and materials at the East Sewer Plant/Hydrovac System. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MO'l'lON CAkRIED. SPECIAL CITY COUNCIL MEETING JULY 28, 1977 PAGE THREE Alderman Abdin m~ved, seconded by Alderman Lawson, to advertise for bids for piping and accessories for the East Se wer Plant to hook up 3 new pumps .. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abd i n. Motion received 6 affirmative and 0 negative vote. MOTION CARRIED. FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: SANITATION DEPARTMENT: PARKS & REC DEPARTMENT: PLANNING COMMISSION: Alderman Wilson moved, seconded by Alderman Abdin, to approve the final plat, Northl ake Subdivision, Phase I, p e nding t he City accepts the streets. ROLL CALL and the following vo t ed aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative vot e s and 0 negative vote. MOT I ON CARR I ED. GENERAL: Alderman Laws on moved, seconded by Alderman Elkins to accept Mr. Eugene Kekker, as Finance Director for the City of Jacksonville. Alderm a ~s amended the above mo t ion, sec onde d by Ald erman Lawson, to pay Mr. Eugene Kelley, F·n ance Dir e ct0r, $1 6 ,000.00 annually. ROLL CALL and the followi n g vot e d aye , Al d erme n: La wson, Elkins, Swaim and Wilson. Aldermen Bricke l l an d Abd i n vo te d nay . Motion received 4 affirmative vote s a n d 2 ne g ati ve vo tes . MO TI ON CARRIED. At this time Council voted on the orig~nal motion to accept Mr. Eugene Kelley as Finance Director. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Wilson. Aldermen Brickell and Abdin voted nay. Motion received 4 affirmative votes and 2 negative votes. MOTION CARRIED. The next item of business was a discussion of expending approximately $43,000.00 received. from antirecessionary funds. Mayor Reid stated that only a portion of these monies was allocated and must be used for on going projects and obligated within a six month period. He recommended to the council, his proposal for expending these funds as follows: Hire four (4) additional police officers Hire six (6) additional firemen Hire one (1) secretary for Municipal Court SPECIAL CITY COUNCIL MEETING JULY 28, 1977 PJXGE FOUR After much discussion regarding guide lines on how to spend antirecessionary funds, Council ask that more information be presented to them and to place this item of business back on agenda at the next council meeting. NO ACTION TAKEN. ORDINANCE 442: AN ORDINANCE AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION IMPROVEMENT BONDS FOR THE PURPOSE OF FINANCING THE COST OF PURCHASING SITES FOR AND CONSTRUCTING AND EQUIPPING FIRE STATIONS AND CONSTRUCTING AND EQUIPPING EXTENSIONS, BETTERMENTS AND IMPROVE- MENTS TO EXISTING FIRE STATIONS AND PURCHASING A SITE FOR AND CON- STRUCTING A MUNICIPAL BUILDING, INCLUDED FACILITIES FOR THE POLICE DEPARTMENT, THE MUNICIPAL COURT AND A JAIL; LEVYING A TAX SUFFICIENT TO PAY THE PRINCIPAL OF AND INTEREST ON THE BONDS; PRESCRIBING OTHER MATTERS RELATING THERETO; AND DECLARING AN EMERGENCY. Alderman Abdin moved, seconded by Alderman Wilson that Ordinance be placed on First Reading. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Nancy Gerren. Alderman Wilson moved, seconded by Alderman Lawson that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Wilson mvoed, seconded by Alderman Abdin to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 neg- ative vote. MOTION CARRIED. Mayor Reid read the Ordinance for SECOND TIME. Alderman Wilson moved, seconded by Alderman Swaim to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Mayor Reid read the Ordinance for the THIRD AND FINAL TIME. Alderman Swaim moved, seconded by Alderman Elkins that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion rece.ived 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Lawson that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 442 this __ 2_8 ___ day of __ J_u_l ~y ____ _ 1977. APPOINTMENTS: ANNOUNCEMENTS: SPECIAL CITY COUNCIL MEETING JULY 2 8 , 19 7 7 PAGE FIVE Th ere will b e a public hearing conducted by Planning Commission, August 2, 1977, 7:00p.m., City Hall concerning Comprehensive Development Plan for city. Mayor Reid announced a Flood Study Meeting to be conducted by Mr. Jim McClung of the Dallas Regional Office will be held in his office August 9, 1977, 10:30 a.m. with aldermen invited to attend. Mayor Reid distributed letter written by City Engineer, Bill Owens, outlining Cherry and Laurel streed drainage situation and all that has been accomplished in said area. After discussion, Aldermen Brickell and Elkins requested that next agenda reflect an item of business that they would sponsor concerning possible drainage study being conducted of aforementioned area to be done by an independent engineering firm. Mayor Ried announced that the city has an opportunity to sponsor a grant application to be submitted to E.D.A. for a water line to run from Kiehl Avenue in North Little Rock to West treatment facility. Said deadline for submittal to Federal agency was reported to be August 20, 1977. Water line consists of 3 ~miles of 24" pipe with grant being 20/80 split. General consensus of council was not to consider applying for aforementioned grant with E.D.A. A bid opening on July 28, 1977 was announced by Mayor Reid that involved city's James St. improvement project, four-laning James from Vine to the Freeway. (Cost $180,000) He announced city's share would be approximately $60,000.00. ADJOURNMENT: Alderman Wilson moved, seconded by Alderman Abdin to adjourn until next regular scheduled meeting on August 4, 1977, 7:00p.m. Approved by voice vote. MOTION CARRIED. t'\7. .,qq. CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA -REGULAR CITY COUNCIL MEETING AUGUST 4, 1977 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: Regular City Council Meeting July 21, 1977 Special City Council Meeting July 28, 1977 4 . APPROVAL AND/OR CORRECTION 5. OF MINUTES: CONSENT AGENDA: (FIRE DEPT.) (PARKS & REC) (GRANTS DEPT.) 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT:: 8. FIRE DEPARTMENT: g. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. SANITATION DEPARTMENT: 12. PARKS & REC. DEPT.: 13. PLANNING COMMISSION: 14. GENERAL: Regular City Council Meeting July 7, 1977 a. Monthly Report (Chief Schmitt) b. Semiannual Report (Annabelle Moore) c. Second Quarter Grant Status Report (Mike Hagge) a. Request to release 55 customers to Furlow Water Users Association (Ben Rice) b. Request approval to pay engineering and design fee for So. Eastern Water Line project (Mayor Reid) a. Update Report/Infiltration Analysis Suudy Step I, Phase II/ Crist Eng. (Mayor Reid) a. Status of Jeff Davis St. from Main to School Drive (Bill Owens) a. 1978 B.O.R. Proposal (Annabelle Moore) b. Res. #202-77; Approval of Matching funds, BOR (Miss Moore) a. Request an independent engineering drainage study be conducted for Laurel & Cherry Street area (Aldermen Brickell and Elkins) b. Allocation of antirecessionary funds (Mayor Reid) 15. APPOINTMENTS: 16. ANNOUNCEMENTS: 17. ADJOURNMENT: c. Request for $50 a month raise in salary for Muny. Court Secy. because of increased workload (Judge Batton) d. Ord. #437; Annexation/Cloverdale Road area (10 acres) (Mayor Reid) e. Presentation/Actuary Report/Police & Fire Dept. Pension Funds (Mayor Reid) f. Expending of revenue sharing funds for feasibility study and high schooili parking lot. (Mayor Reid) g. Request to accept low bid/tulip bulbs (Mayor Reid) h. Res. #201-77; Pay Scale and Job Descriptions for Nonuniformed emp. (Mayor Reid) i. Ord. #443; Unsafe Driving (Ron Mills) j. Sale of obscene literature in city/ discussion (Alderman Abdin) k. City's blue law/discussion (Alderman Abdin) 1. Discussion/Proposed I.P.A. Civil Service Study Grant Application (Mike Hagge) a. Reminder/Council members invited to: Flood Study Meeting with Jim McClung, Dallas Regional Office, to be held in Mayor's Office, Tuesday, August 9, 1977; 10:30 a.m. REGULAR CITY COUNCIL MEETING MUNICIPAL BUILDING AUGUST 4, 1977 7:00P.M. TO 10:00 P.M. The City Council of the City of Jacksonville, Arkansas, met in Regular Session Thursday, August 4, 1977, at 7:00P.M. The meeting was called to order by Mayor Reid. Alderman Lawson gave the inovcation followed by the recitation of the "Pledge of Allegiance" by the standing audience. On ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Alderman Brickell was absent at the time of roll call but arrived later. Present: 5. Absent: 1. A quorum was declared. Others present were Mayor Reid, City Clerk Ploy Avants and several department heads. PRESENTATION OF THE MINUTES: Minutes of the Regular City Council Meeting of July 21, 1977, and the Special City Council Meeting July 28, 1977~ were presented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES: Corrections and/or additions to the Minutes of the Regular City Council Meeting of·July 7, 1977, were the next order of business. After no corrections or additions were presented, Alderman Abdin moved, seconded by Alderman Wilson, to approve the Minutes as written. Motion approved by voice vote. MOTION CARRIED. CONSENT AGENOA: Mayor Reid presented the following items for approval on CONSENT AGENDA: Alderman Lawson moved, seconded by Alderman Wilson, to accept and file the Fire Department Report for July, 1977, reflecting 26 alarms, with an estimated fire loss of $4,350.00 ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. (Alderman Brickell absent at time of voting.) Alderman Lawson moved, seconded by Alderman Wilson, to accept and file the Semiannual Report for the Park and Recreation Commission submitted by Director Annabelle Moore. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. (Alderman Brickell absent at time of voting.) Alderman Lawson moved, seconded by Alderman Wilson, to accept and file the Second Quarter Grant Status Report submitted by Grants Coordinator Mike Hagge. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. (Alderman Brickell absent at time of voting.) Alderman Elkins commented that Mike Hagge should be commended for submitting an outstanding report. .~oa. WATER DEPARTMENT: REGULAR CITY COUNCIL MEETING AUGUST 4, 1977 PAGE 2 Alderman Abdin moved, seconded by Alderman Wilson, to grant Attorney Ben Rice's request to release 55 water customers to Furlow Water Users Association. All approved by voice vote. It was stated in the discussion that the average water bill on this line will be $9.08 per month versus the present average bill of $7.56. Alderman Brickell arrived. After much discussion in which it was stated that $8,954.33 is due for engineering and design fee for Southeastern Water Line Project, that the basic engineering fee is based on actual construction cost. Authority was given for design and to let the bid to accept the bids, but the bid tabulation sheet was strictly for construction costs and did not include the cost for design and supervision. Alderman Wilson moved, seconded by Alderman Abdin, to pay engineering and design fee for Southeastern Water Line Project out of REVENUE SHARING FUNDS at a cost of $8,954.33 (this is an overage of what had already be approved--$58,000.00). All approved by voice vote. In discussing this matter the general consensus was that when future bids are advertised that everythingconcerning the project should be included and Alderman Abdin stated that the Council would need more advance notice in similar instances in the future. SEWER DEPARTMENT: Mayor Reid introduced Mr. Beck Tyer from Crist Engineers for an update on the Infiltration Analysis Study/Step I, Phase II. He reported the smoke test was completed July 29 and that a report could be expected in 2 weeks, approximately August 12; and once the information is obtained that he will be able to identify the lines to televise. He reported major leaks on the West side, broken manhole and many of the old service lines in the old industrial area are not closed. Mr. Tyer stated he thought that less than 10% of the lines will need to be cleaned and televised. FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: Bill Owens, City Engineer, stated after studying different plats there is a 50' right of way for South Hospital between Main Street and School Drive. It was the consensus of the Council that it should be a street, and it is in need of repair. Attorney Ben Rice stated the streetJ thought to be owned by General Properties, has never been dedicated to the city. Since the High Ri se Bu· ding f o r the E derly will be built in the immediate vicin"ty, the street will need to be curbed and guttered for grant approval for the building. Alderman Elkins also stated that a small circle of land located between Main REGULAR CITY COUNCIL MEETING AUGUST 4, 1977 PAGE 3 Street east and Main Street west needs to be straightened. It was the general consensus of the Council that the city ascertain the ownershiop of the two parcels of property and ask them to dedicate the properties to the city. SANITATION DEPARTMENT: PARKS & RECREATION DEPARTMENT: Parks and Recreation Director Annabelle Moore presented the 1978 B.O.R. proposal, consisting of repairs to existing parks, 4 new tennis courts at Jacksonville High School/ the lighting of all 6 courts, and 2 new tennis courts and 1 multi-purpose court at North Pulaski High School. Miss Moore asked the Council to allocate $56,050.00 as a matching fund in the 1978 budget for B.O.R. to carry out these proposals. RESOLUTION NO. 202-77: A RESOLUTION AUTHORIZING THE PARKS AND RECREA- TION COMMISSION TO PROCEED WITH PLANS FOR GROUNDS AND FACILITIES IMPROVEMENTS AT DUPREE AND PLEASURE PARKS, AND DEVELOPMENT OF LEASED PROPERTIES AT JACKSONVILLE HIGH SCHOOL AND NORTH PULASKI HIGH SCHOOL, DECLARING AN EMERGENCY AND FOR OTHER PURPOSES, was introduced. Alderman Elkins moved that Resolution 202-77 be read. Motion died for lack of second. Alderman Abdin asked Miss Moore to rate the list of improvements and facilities according to priority, and it was the consensus of the Council to consider this proposal at the next regular Council Meeting. PLANNING COMMISSION: GENERAL: Alderman Brickell stated he had discussed the drainage study for the Laurel, Cherry and North Oak arei with Jerrel Fielder of Bond Consulting Engineers, and as a possible solution they discussed the possibility of building a retention basin similar to the one built on Vandenburg Drive, that it could be built west of the railroad tracks on land owned by Pulaski Federal Savings & Loan, if permission could be obtained from them. It was the general consensus of the Council to ask Pulaski Federal Savings and Loan if they would consider donating some land so the city could build a retention basin to control the flow of water into this area. Concerning the allocation of $43,000.00 antirecessionary funds, Police Chief Tommy Robinson explained his request for 4 additional policemen, and Fire Chief Wayman Schmitt explained his request for 6 additional firemen. Alderman Elkins moved, seconded by Alderma n Wilson, to accept the requests to hire 4 policemen and 6 f i remen to be paid from antirecessionary funds. ROLL CALL and the fo l lowing voted aye, Aldermen: Lawson, Elkins, Wilson, Brickel l and Abdin . Alderman Swaim voted nay. Motion received 5 affirmat iv e vo t es an d 1 negative vote. MOTION CARRIED. dQ3 . REGULAR CITY COUNCIL MEETING AUGUST 4, 1977 PAGE 4 At this time, Robert Batton, Municipal Judge, requested authorization to hire one part-time secretary for 24 hours:·. per week at $2.50 per hour to ease the work load and to approve a monthly raise of $50.00 for the present secretary becuase of the heavy work load. Alderman Brickell moved, seconded by Alderman Abdin, to approve the above stated request. All approved by voice vote. ORDINANCE #437: AN ORDINANCE APPROVING AND ACCEPTING THE ANNEXATION TO THE CITY OF JACKSONVILLE, ARKANSAS, OF CERTAIN LANDS IN PULASKI COUNTY, ARKANSAS; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. (Cloverdale Rd.) Alderman Elkins moved, seconded by Alderman Abdin that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Abdin. Alderman Wilson was out of the room at the time of voting. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Nancy Gerren. Alderman Lawson moved, seconded by Alderman Swaim that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson; Aldermen Brickell and Abdin were out of the room at the time of voting. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Swaim moved, seconded by Alderman Elkins to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Swaim read the Ordinance for SECOND TIME. Alderman Lawson moved, seconded by Alderman Swaim to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the follow- ing voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Swaim read the Ordinance for the THIRD AND FINAL TIME. Alderman Lawson moved, seconded by Alderman Brickell that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Lawson that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 4 3 7 this 4th day of August, 1977. I I 1 I_ ~~ ~hl\~i911 ( :'"l''l!t'!iCIJ(t",,n · VAN ZONNEVELD BROS a PHILIPPO, N V SASSENHEIM, (HOLLAND) LARGEST GROWERS OF DUTCH BULBS • Ca.b/1 ~duu: ZONNEPHIL, LEBANON, O ~l f,) ESl A9LISH£0 1870 (j·rorucH:; r.l nd <_(~I[:!JOr!(JJ7I DUTCH B~L BS ·LI LIES· L ILY OF THE VALLEY PIPS AMERICAN AND FOREIGN GROWN NARCISSUS P .O BOX 124 LEBANON, OHIO 45036 TELEPHONE 932 -16!:17 AREA CODE 513 City of Jacksonville. P.O. Box 126 July 19, 1977. Jacksonv~lle, Arkansas 72076 TULIP BID. -------------------- QUANTITY: NAMEs DESCRIPTION : +++++++++ +++++++++ +++++++++++++ ),100 Beauty of Apeldoorn-Yellow flushed megenta 1,)00 Bandoeng -orange & bronze 9,400 Parade red 1,000 Prof. Einstein -white petals, red cups Daffodils 250 Arabian Mystery -purple.edged white 50 Queen of the Knight-purplish black 50 Orange Sun -prangem 50 Burgunday Lace -red laced 50 Edith Eddy -cerise & white 50 American Flag -red on white 50 The Bishop -violet blue 50 Gold Medal -double yellow 50 Elmus -red with white 100 Parrot Mixed Tulips-assorted 100 Darwin Rainbow Mixed-assorted DELIVERY: before Thanksgiving Day week. Terms: fob Lebanon warehouse exchange rate basis 2.50 rate 1%-10 .. days, net JO VAN edges l'l<fCE PER 1(}00 bulb~: ++-+++++++++ :i> 112.~ 1)6.- 119.- 259·- 1)8.- 1)1.- 151.- 155·- 1)7.- 146.-1 4.- 147.- 14).- 1 J.- 120.- INC. REGULAR CITY COUNCIL MEETING AUGUST 4, 1977 PAGE 5 At this time, Mr. Fenton R. Isaacson of Milliman & Robertson, Inc., Consulting Actuaries, explained the Fire and Police Pension Funds Actuary Report stating that both accounts were very much underfunded and approximately $200,000.00 should be deposited for both accounts each year. No action was taken. Mr. Isaacson stated there is a new state law that Police & Fire pensions are to be on a level fund basis. Alderman Elkins moved, seconded by Alderman Swaim, to spend REVENUE SHARING FUNDS to fund the feasibility study concerning Jacksonville having its own school district, and the paving of the high school parking lot on front on Linda Lane, in the total amount of $19,500.00. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim and Brickell, and the following voted nay, Aldermen: Wilson and Abdin. Motion received 4 affirmative votes and 2 negative votes. MOTION CARRIED. Alderman Abdin rr~ved, seconded by Alderman Swaim, to accept the low bids from Van Zonneveld Bra's & Philippa, Inc. for tulip bulbs for the 1978 Spring Season. All approved by voice vote. RESOLUTION #201-77: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JACKSON- VILLE, ARKANSAS, ADOPTING THE EMPLOYEE CLASSIFICATION AND MANAGEMENT SYSTEM WITH PAY SCALE FOR NON-UNIFORMED EMPLOYEES OF THE CITY OF JACKSONVILLE, ARK- ANSAS, AS A PART OF THE CITY'S PERSONNEL POLICY. was introduced. Alderman Abdin moved, seconded by Alderman Swaim, that Resolution #201-77 be read. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Resolution read by Nancy Gerren. Alderman Lawson moved, seconded by Alderman Elkins, to accept Resolution 201-77 ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ~esolution approved and adopted and numbered 201-77 this 4th day of August, 1977. ~his approved the system for i .mplementation. Alderman Brickell moved, seconded by Alderman Elkins, to implement this Resolution at present. It was estimated that if the pay schedule is imple- mented at the present time that it would require approximately $2,500 per month, that approximately $10,000.00 will be remaining in antirecessionary funds after hiring the additional fire & policemen that can be used for this purpose, that Water & Sewer Depts. are self sustaining. Alderman Abdin amended the motion, seconded by Alderman Wilson, to implement Resolution 201-77 September 1, 1977. Concerning the amendment: ROLL CALL and the following voted aye, Aldermen: Wilson, Swaim, Brickell and.Abdin, and the following voted nay, Aldermen: Lawson and Elkins. Amendment received 4 affirmative votes and 2 negative votes. MOTION CARRIED. Concerning the amended motion: ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Wilson, Swaim, Brickell and Abdin. Motion recieved 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Abd~n moved, seconded by Alderman Swaim, to use the remaining anti- recessionary money to go toward the pay scale adjustments as described in REGULAR CITY COUNCIL MEETING AUGUST 4, 1977 PAGE 6 Resolution 201-77. ROLL CALL and the following voted aye, Aldermen: Elkins, Swaim, Brickell and Abdin. Alderman Lawson and Wilson were out of the room at the time the vote was taken. Motion received 4 affirmative votes and 0 negative vote, Two out of room not voting. MOTION CARRIED. ORDINANCE #443: AN ORDINANCE PROVIDING FOR PUNISHMENT AND FINES FOR UNSAFE, NEGLIGENT AND INATTENTIVE DRIVING ON THE STREETS OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. was introduced. Alderman Abdin moved, seconded by Alderman Brickell that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Elkins, Swaim, Brickell and Abdin. Aldermen Lawson and Wilson were out of room at the time the vote was taken. Motion received 4 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Nancy Gerren. Alderman Swaim moved, seconded by Alderman Abdin that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Abdin moved, seconded by Alderman Elkins to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Reid read the Ordinance for SEOOND TIME. Motion Mayor Alderman Abdin moved, seconded by Alderman Brickell to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Mayor Reid read the Ordinance for THIRD AND FINAL TIME. Alderman Abdin moved, seconded by Alderman Brickell that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affir- mative votes and 0 negative vote. MOTION CARRIED. Alderman Abdin moved, secondea by Alderman Brickell that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Elkins, Swaim, Wilson, Brickell and Abdin. Alderman Lawson abstained from voting. Motion received 5 affirmative votes and l abstention. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 4 4 3 THIS 4TH DAY OF AUGUST, 1977: After much discussion about obscene literature being offered for sale within the reach of young children, Cheif Robinson stated he would ask merchants ot put such literature up out of young children's reach or behind the counter. _j REGULAR CITY COUNCIL MEETING AUGUST 4, 1977 PAGE 7 After much discussion about Arkansas' Blue Law, City Attorney, Ron Mills, read a list of articles that cannot be sold on Sunday. Alderman Wilson suggested that Ron Mills ask the prosecuting Attorney to make a formal request to the Retail Merchants Association and the Chamber of Commerce concerning the sale of prohibited articles that are in violation of the law. Concerning a feasibility study for a civil service program for all non- uniformed city cmeployees, Intergovernmental Personnel Act has authorized a grant to be administered by Civil Service in the amount of $3,600.00 (total), 50% to be matched by the city; $1,200.00 in in-kind services (time spent on the study by city employees) and $600.00 in cash. Manes & Associated would be hired to complete the study. Alderman Brickell moved, seconded by Alderman Elkins, to authorize the Mayor to apply for the grant offered by I.P.A. to be funded in dollar amounts illustrated above. All approved by voice vote. Alderman Swaim moved, seconded by Alderman Elkins, to suspend the rules and discuss a previous amendment to the Planning Commission Ordinance. After much discussion, the Council requested the City Attorney find out if the City Council can only act on dedication and rezoning and if it is a state statute or a city ordinance and report at next council meeting. Motion approved by voice vote. Concerning a request made by Alderman Elkins for an update on the Graham Road project, Mayor Reid stated the Street Department is working on it and the deadline is the lOth of August. Concerning a request made by Alderman Elkins for an update on the $107,000.00 lawsuit regarding the balance left in the General Obligation Bond Fund Account after the Bonds were paid, City Attorney Ron Mills stated that it is in the process of being filed. The filing deadline is September 1, 1977. At this time, there was some discussion as to the jurisdiction of the Council over the different Commissions. There was also some discussion as to the procedure for investigation of any Commission or related matters. ANNOUNCEMENTS: Mayor Reid reminded Council members they are invited to Flood Study Meeting with Jim McClung, Dallas Regional Office, to be held in Mayor's Office, Tuesday, August 9, 1977; 10:30 a.m. Mayor Reid also announced a meeting set for August 15, 1977, to discuss the budget for the remainder of 1977. This is not a special council meeting. ADJOURNMENT: There being no further business to discuss, Alderman Wilson moved, seconded by Alderman Abdin, to adjourn until the next regularly scheduled Council Meeting August 18, 1977. No formal vote was taken. d'_ ~-LH ~JAMES G. REID ~t). CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA -REGULAR CITY COUNCIL MEETING AUGUST 18, 1977 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: Regular City Council Meeting Aug. 4, 1977 4. APPROVAL AND/OR CORRECTION OF MINUTES: Regular City Council Meeting July 21, 1977 Special City Council Meeting July 28, 1977 5. CONSENT AGENDA: (WATER DEPT.) (WATER DEPT.) (POLICE BEPT.) (STREET DEPT.) (CITY CLERK) 6. WATER DEPARTMENT: 7. SEWER DEPARmMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. SANITATION DEPARTMENT: a. Cash Receipts & Disbursements (Billie Staplef b. Accounts Payable (Billie Staples) c. Monthly Report (Chief Tommy Robinson) d. Monthly Report (Bobby Martin) e. Monthly Financial Report (Mrs. Avants) a. Outside City Limit Water Tie-On Request/ So. Bend Vol. Fire Dept. (Mayor Reid) a. Request to accept low bid/piping and fittings for East Sewer.plant facility (Bobby Brewer) a. So. Jacksonville Street Proposal (Mayor Reid 12. PARKS & RECREATION DEPT. 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: a. a. Res. #202-77; B.O.R. Proposal/priority listing (Annabelle Moore) Res. #203-77; Adoption of Comprehensive Development Plan for City of Jacksonvil~e; with one change in land use map per minutes of public hearing b. Recommend approval to abandon easement, Bonber Base Addition, Lots 6 through~l3 (AP&L) a. Approval of documentation for city's matching share for jail renovation grant application (Mike Hagge) a. Bid Opening/3 fire stations/City Hall, Office of the Mayor 2:00p.m., Aug. 30, 1977 ADJOURNMENT: b. Holiday/City Employees/City Hall closed/ Labor Day, Monday, Sept., 5, 1977 c. Reception for c •.ity elected officials sponsored by Chamber of C<Dmmerce; Ramada Inn/ 6-7:30 p.m., Ramada Inn, Tuesday, Sept. 6, 1977 CURRENT ACCOUNTS PAYABLE Acme Uniform Rental Arkansas Paper Arkansas Louisiana Gas Arkansas Water Mgr. As so. (PD) Bowles & Edens Co. Brooks Farm & Garden Bobby C. Brewer, trip (PD) City Luhlher Capitol Chemical Eimco PMD Fleet Products Goodsell Welding & Iron Hach Chemical Company Hollis & Company (PD) Jacksonville Dust Service James Brothers Keeling Supply K.E. Sorrells McKesson Chemical Modern Chemical Reed's Auto Repair Rye Office Machines Rotary Club Southern States Ind. Traffic Institute Witcher Electric Whit Davis Lumber August 1977 120.00 121.73 584.11 17.00 688.33 496.67 50.00 1,130.89 842.85 1,305.14 89.02 93.96 11.62 286.79 35.00 169.19 1,215.92 72.00 391.40 249.00 171.93 51.50 1'+.00 416. 85 5.25 76.53 17.00 Arkansas Meter 2,195.34 Archem, Inc. 376.98 Arkansas Lime Co. 1,095.75 B-G Communications 24.72 Bill's Auto Parts 28.65 Bond Consulting Eng. (PD) 54.43 Lloyd Bailey, Veh. Reg.(PD) 17.90 Crain Sales 351.30 Const. Nachinery of Ark. 77.59 Friendly Auto Parts 11.16 W.W. Grainer 90.14 Hamilton Refrigeration 10.82 Ivy Hall Garage 69.91 Jacksonville Daily News 2ij,60 J.&H. Welding 386.25 J ax. General Fund ( PD) 5~5'1 4 &0 Keathley-Patterson Electric 72.59 Layne-Arkansas Co. 1,441.3'+ Mobil Oil 2,632.73 Motorola Inc (PD) 983.05 Refrigeration & Electric 16.87 Roc-Arc Water Company 28.84 Sears 61.'+9 Town & Country Ins. 144.00 Vaughan Tire Company 383.83 Walkers Radiator Service 141.60 TOTAL DISBURSEMENTS BILLS PAID DISBURSEMENTS TO PAY 19,996.16 1,966.77 18,029.39 REGULAR CITY COUNCIL MEETING MUNICIPAL BUILDING AUGUST 18, 1977 7:00 P.M. TO 8:45 P.M. The City Council of the City of Jacksonville, Arkansas, met in Regular Session Thursday, August 18, 1977, at 7:00P.M. The meeting was called to order by Alderman Lawson. Loyd Olsan, guest of Alderman Elkins, gave the invocation followed by the recitation of the "Pledge of Allegiance" by the standing audience. On ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Present: 6. Absent: 0. Mayor Reid was absent at the time of Roll Call but arrived later in the meeting. Others present were Recorder Jane Kuykendall (in the absence of City Clerk Ploy Avants) and several department heads. PRESENTATION OF THE MINUTES: Alderman Lawson presented the Minutes of the Regular City Council Meeting of August 4, 1977, for study and later approval. CORRECTION AND/OR ADDITION TO THE MINUTES: Corrections and/or additions to the Minutes of the Regular City Council Meeting of July 21, 1977, and the Special City Council Meeting of July 28, 1977, were the next order of business. After no corrections or additions were presented, Alderman Abdin moved, seconded by Alderman Swaim, to approve the Minutes as written. All approved by voice vote. MOTION CARRIED. CONSENT AGENDA: Al~e rman Lawson presented the following items for approval on Consent Agenda: Alderman Wilson moved, seconded by Alderman Elkins, to approve for payment the Current Accounts Payable in the sum of $19,996.16 for the Jacksonville Water & Sewer Dept. and to accept and file the Ca s h Receipts and Disbursements Report for July, 1977. ROLL CALL and the fo lowing voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Aldern1an Wilson moved, seconded by Alderman Elkins, to accept and file the Police Department Report for July, 1977, submitted by Chief Tommy Robinson, reflect'ng 737 cases brought before the Municipal Court with total cash received from f ines, f orfeitures and miscellaneous payments in the amount of $21,132.10. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Elkins, to accept and file the Street Department Report for July, 1977, submitted by Street Supt. Bobby Martin. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. REGULAR CITY COUNCIL MEETING AUGUST 18, 1977 PAGE 2 Alderman Wilson moved seconded by Alderman Elkins, to accept and file the Financial Report for July, 1977, submitted by City Clerk Ploy Avants. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. WATER DEPARTMENT: Alderman Bricke l l moved to decline the outside city limit water tie-on request for the South Bend Volunteer Fire Dept. (ordinary, sanitary usage for the building only}. Motion died for lack of second. It was stated that the city furnishes free water for the South Bend Fire Dept. to fight fires and it had been the general consensus of the Council not to allow any more outside the city limit water tie-ons. After much discussion, Alderman Brickell moved, seconded by Alderman Wilson, to deny the request to approve the outside the city limit tie-on. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wil~on, Brickell and Abdin; and the following voted nay, Alderman Elkins. Motion received 5 affirmative votes and 1 negative vote. MOTION CARRIED. SEWER DEPARTMENT: The following bids were submitted for 75' of 8" Steel pipe, 30' of 10" Steel pipe and assorted fittings: AFCO Metals: Ark. Meter: $814.69, $442.28, NO BID respectively. 7 day delivery $773.25, $430.80, $2,29.29 respectively. 30 day delivery Alderman Wilson moved, seconded by Alderman Abdin, to accept the low bid from Araknsas Meter as stated above. After much discussion about the delivery time involved, Alderman Wilson moved, seconded by Alderman Brickell, to accept the bid as stated above from Arkansas Meter. All approved by voice vote. MOTION CARRIED. FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: Af ter th e South Jacksonville Sewer Project which is nearing completion, the streets of South Jacksonville will be in need of repair. Tommy Bond of Bond Consulting Engineers stated that 2" of hot mix would be needed on each street to really fix them. Most of this street repair project could be funded with money left over from the HUD South Jacksonville Sewer Project. An additional $6,383.55 will be needed from the Street Department funds. Alderman Wilson moved, seconded by Alderman Brickell, to approve $6,383.55 to be paid out of Street Funds for street repairs in South Jacksonville. All approved by voice vote. MOTION CARRIED. REGULAR CITY COUNCIL MEETING AUGUST 18, 1977 PAGE 3 ::L\7. On request of Grants Coordinator Mike Hagge, Council voted to amend original budget line items and use excess funds for street repairs. Alderman Wilson moved, seconded by Alderman Lawson, to use the leftover HUD Funds from the South Jacksonville Sewer Project for South Jacksonville Street Repairs. All approved by voice vote. MOTION CARRIED. It was stated that the drains on Concord and Essex Cove in Stonewall are stopped up and need to be cleaned out. It was stated that Pulaski Federal Savings and Loan would supply as much as $2,000.00 for equipment rental if the city would supply the manpower. With council consensus, Mayor Reid stated the city will endeavor to rent a machine to clean out said storm drains as PFS has offered to allocate $2,000.00 for said rental fee~. Bill Owens, City Engineer, stated that the proposed retention basin behind Cherry, Laurel and North Oak would flood approximately 11 acres. SANITATION DEPARTMENT: PARKS & RECREATION DEPARTMENT: Park and Recreati on Direc to r Annabelle Moore presented the 1978 B.O.R. (Bureau of Outdoor Recreation) Proposal Revised Cost Estimate #1 (with proposed projects listed according to priority). It was Council's consensus to approve following resolution, and for record purposes~ amount of money to be matched may have to be cut at budget time. RESOLUTION NO. 202-77: A RESOLUTION AUTHORIZING THE PARKS AND RECREATION COMMISSION TO PROCEED WITH PLANS FOR GROUNDS AND FACILITIES IMPROVEMENTS AT DUPREE AND PLEASURE PARKS, AND DEVELOPMENT OF LEASED PROPERTIES AT JACKSONVILLE HIGH SCHOOL AND NORTH PULASKI HIGH SCHOOL, DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. was introduced. Alderman Wilson moved, seconded by Alderman Swaim, to read Resolution 202-77. ROLL CALL and the following voted aye, Aldermen: Elkins, Swaim, Wilson, Brickell and Abdin. Alderman Lawson voted nay. Motion received 5 affirmative votes and 1 negative vote. MOTION CARRIED. Alderman Wilson read the Resolution. Alderman Wilson moved, seconded by Alderman Elkins, to approve and adopt Resolution 202-77. After much discussion, Roll was called and the following voted aye, Aldermen: Elkins, Swaim, Wilson, Brickell and Abdin. Alderman Lawson voted nay. Motion received 5 affirmative votes and 1 negative vote. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 202-77 THIS 18TH DAY OF AUGUST, 1977. PLANNING COMMISSION: REGULAR CITY COUNCIL MEETING AUGUST 18, 1977 PAGE 4 A map of the Comprehensive Development Plan for the City of Jackson- ville was presented by City Engineer Bill Owens illustrating the change of a location of a floating symbol for a small business. The symbol was moved to the intersection of General Samuels Road and Highway 107 from Harris Road and General Samuels Road. With the change as stated, the Comprehensive Development Plan for the City of Jacksonville was ready for adoption~ RESOLUTION 203-77: A RESOLUTION APPROVING AND ADOPTING THE COMPREHEN- SIVE DEVELOPMENT PLAN FOR THE CITY OF JACKSONVILLE, ARKANSAS. Alderman Wilson moved, seconded by Alderman Brickell, to read Resolution 203-77. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Resolution read by Nancy Gerren, Mayor's Secretary. Alderman Wilson moved, seconded by Alderman Elkins, to approve and adopt Resolution 203-77. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 203-77 THIS 18TH DAY OF AUGUST, 1977. After no objections to abandoning Arkansas Power & Light Company easements Bomber Base Addition, Lots 6 through 13, Alderman Brickell moved, seconded by Alderman Lawson, to abandon these easements. All approved by voice vote. MOTION CARRIED. In a deviation from the agenda, a discussion arose about the Planning Commission and how much authority the Council had until the approval of the final plat when streets are accepted for maintenance. It was stated that the City Council could do anything it wanted to with rules and regulations of the Planning Commission, as long as it does not contradict with State Statutes covering the responsibilities of a Planning Commission. GENERAL: As requested by Grants Coordinator Mike Hagge, Alderman Lawson moved, seconded by Alderman Wilson, that the City will pay their share of $8,825.00 to come out of the general operating budget for 1978 for jail renovation. This amount to be matched with state and federal funding on a 50-25-25 basis--total grant $35,300.00. All approved by voice vote. MOTION CARRIED. At this time, there was some discussion as to where to place the office of Eugene Kelley, Finance Director, when he arrives. Several suggestions were made but no action taken. REGULAR CITY COUNCIL MEETING AUGUST 18, 1977 PAGE 5 Concerning a request made by Alderman Elkins for an update on the $107,000.00 lawsuit regarding the balance left in the General Obligating Bond Fund Account after the bonds were paid, it was stated that it would be filed by Sept. 1, 1977, the filing deadline. The Council discussed the removal of two stop signs at Dupree Park and Redmond Road making a two way stop at the intersection instead of the existing four way stop. APPOINTMENTS: ANNOUNCEMENTS: Mayor Reid announced the Bid opening/3 fire stations/City Hall, Office of the Mayor/ 2:00p.m., August 30, 1977. A holiday for all City Employees was declared for Labor Day, Monday, September 5, 1977. City Hall will be closed. A reception for city elected officials will be sponsored by Chamber of Commerce at the Ramada Inn/ 6:00-7:30p.m., Tuesday, Sept. 6, 1977. ADJOURNMENT: There beil).g no further business to discuss, Alderman Wilson moved, seconded by Alderman Elkins, to adjourn until the next regularly scheduled Council Meeting September 1, 1977. No formal vote was taken. CITY j t. AGENDA -REGULAR CITY COUNCIL MEETING September 1, 1977 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: 6. WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. SANITATION CEPARTMENT: 12. PARKS & RECREATION DEPT: ~ 13 . GENERAL: 14. ANNOUNCEMENTS: Regular City Council Meeting-August 18, 1977 Regular City Cpuncil Meeting-August 4, 1977 a. Water line relocation/James Street project (Bill Owens) b. Discussion/Billing Dept. computerized billing system (Alderman Abdin) a. Request to adv. for bids: 500' of 1 1/2" Hose and 500' of 2 1/2" Hose (Chief Schmitt) a. Appropriation of funds to renovate and expand court room space within the new police and courts building (Mayor Reid) a. Road work on Crook Drive (Alderman Wilson) a. Ord. # 444 Edtablishing procedure for purchasing (Mayor Reid) b. Ord. # 445 Annexation?Loop Rd. Area (Ron Mills) c. Review of pension for Leon Southern by Police Pension Board (Alderman Wilson) d. Seven (7) member Steering committee to assist with School District Study (Mayor Reid) a. Reminder/reception for city elected officials; sponsored by the Chamber; Ramada Inn/6-7:30 p.m. Tuesday, September 6, 1977; Department Heads invited. ~ b. HolidyaYcity employees/Labor Day; Mon. Sept. 5, 1977 c. Sanitation Dept. Holiday LABOR DAY, 9/5/77 TUESDAY, 9/6/77 WEDNESDAY, 9/7/77 Pickup Schedule as follows: No Pick Up Pick up Monday's route Pick up Tues. and Wed. route ~' AGENDA -REGULAR CITY COUNCIL MEETING September 1, 1977 14. ANNOUNCEMENTS (Continued) d. Jacksonville Jaycees are sponsoring coffee for motorists over Labor Day weekend which will be ADJOURNMENT: set up at weigh station on 67-167. They will also be collecting for Jerry Lewis Telethone there and throughout the city. To have y9ur ocntribution picked up, call Jeneal Esch at 982- 2751; all monies collected by the Jaycees over the weekend will be delivered to Channel 4 on Mon. afternoon and will be donated from City of Jack- sonville. LET'S ALL MAKE THIS A SUCCESSFUL CAMPAIGN BY GIVING TO THIS WORTHWHILE CAUSE. e. Shelby Capps' ladies slow-pitch softball team is enroute to Graham, North Carolina to par- ticipate in the National competition; let's wish them luck now and welcome them back next Tuesday. f. Special City Council Meeting: Thursday, Sept. 8, 1977; 7:00p.m., City Hall; Agenda: Discuss/ Bond Election and Additional Ward REGULAR CITY COUNCIL MEETING MUNICIPAL BUILDING SEPTEMBER 1, 1977 7:00 P.M. TO 9:30 P.M. The City Council of the City of Jacksonville, Arkansas, met in Regular Session Thursday, September 1, 1977, at 7:00P.M. The meeting was called to order by Mayor Reid, who also gave the invocation followed by the recitation of the "Pledge of Allegiance " by the standing audience. On ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Alderman Elkins was absent. Present: 5. Absent: 1. A quorum was declared. Others present were Mayor Reid, City Clerk Ploy Avants, and several department heads. PRESENTATION OF THE MINUTES: Minutes of the Regular City Council Meeting of August 18, 1977, were presented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES: Corrections and/or additions to the Minutes of the Regular Council Meeting of August 4, 1977, were the next order of business. After no corrections or additions were presented, Alderman Abdin moved, seconded by Alderman Wilson, to approve the Minutes as written. Motion approved by voice vote. MOTION CARRIED. CONSENT AGENDA: No Listing. WATER DEPARTMENT: City Engineer Bill Owens stated the relocation cost of 300' of 6" water line and 300' of 2" water line on James Street between Main Street and the Intersection would cost approximately $6,000 to $7,000. Funds for this project would be paid from Water Department revenues. Alderman Wilson moved, seconded by Alderman Lawson, to authorize the relocation of the water line on James Street as in aforementioned location and advertise for bids. Alderman Abdin amended the motion to accept the low bid under $6,500.00 to relocate the above mentioned water line. It was the general consenus of the council to approve the amendment to the original motion. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Abdin presented a proposal for discussion to computerize the city's utility billing through a local bank. Finance Director Eugene Kelley gave his views on computers and stated that a computer should be utilized to the fullest extent as a whole. There was'much discussion regarding this topic as to cost, feasibility, etc., but no action was taken. SEWER DEPARTMENT: FIRE DEPARTMENT: REGULAR CITY COUNCIL MEETING SEPTEMBER 1, 1977 PAGE TWO Alde rman Lawson moved, seconded by Alderman Wilson, to advertise for bids for 500' of 1 1/2" hose and 500' of 2 1/2" hose for the Fire Department. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. POLICE DEPARTMENT: At this t ime , Mayor Reid stated t hat the prop o se d expans ion a nd improvement projects for the police and f ire d e p a r t ment s exc e ed the amount approved in the bond i ss ue by mo re tha n $2 30,000. Mayor Reid and Finance Director Eugen e Kell e y pre s ent e d a p rop o sal to the c ouncil in which to fund the ove rcast f or these proje c t s , by using part of the bond money remaining from the former bond issue and revenue sharing funds. After much discussion regarding the proposal, Mayor Reid introduced Mr. Tom Gray of Wittenberg-Delaney & Davidison Architect Firm. Mr. Gr ay stated that the cost o f the two small fire stations had been more t han they had estimated. He also stated that there could be a savin g s of approxima tely $30,000 by eliminating some features and economizing on othe rs. Alderman Abdin requested that a list of these cutbacks be prepared and presented to council on September 8, 1977 at a ~peoi a l meeting. It was noted that the bid will hold for sixty (60) days. It was the general consenus of the council that any action on this matter be deferred until the next special meeting on September 8, 1977. Copies of bid tabulation on bids received August 30, 1977 at 2:00 p.m. for the Jacksonville Fire Stations was presented to the council. A Copy of bid tabulation is. attached to these minutes for the purpose of being on record as exhibit A. STREET DEPARTMENT: Alderman Wilson presented a request by Mr. Harold Crook, that the city apply a single seal on Crook Drive. It was stated this street had not been dedicated to the City of Jacksonville and therefore, council took no action at this time. SANITATION DEPARTMENT: PARKS & RECREATION DEPARTMDNT: GENERAL: ORDINANCE NO. 444: AN ORDINANCE REPEALING ORDINANCE NO. 115 OF 1961; AN ORD I NANCE ESTABLISHING A PROCEDURE FOR PURCHASING, SALE OR EXCHANGE OF PROPERTY IN COMPLIANCE WITH ACT NO. 28 OF 1959; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES, was introduced. Alderman Abdin moved, seconded by Alderman La wson t h a t Ordinance be placed on FIRST READING. ROLL CALL and the f o ll owing voted aye, Aldermen: Lawson, Swaim, Wilson, Bricke l l a nd Ab din. Motion received 5 affirmative votes and 0 ne gativ e v ot e . MOTION CARRIED. Ordinance read for FIRST TIME by Nancy Gerren. REGULAR CITY COUNCIL MEETING SEPTEMBER 1, 1977 PAGE THREE Alderman Lawson moved, seconded by Alderman Wilson that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Abdin moved, seconded by Alderman Wilson to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Mayor Reid read the Ordinance for SECOND TIME. Alderman Lawson moved, seconded by Alderman Swaim to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Mayor Reid read the Ordinance for the THIRD AND FINAL TIME. Alderman Swaim moved, seconded by Alderman Wilson that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 444 THIS 1ST DAY OF SEPTEMBER 1977. ORDINANCE NO. 445: AN ORDINANCE ACCEPTING CERTAIN TERRITORY AS ANNEXED TO THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES; {LOOP ROAD AREA) was introduced. Alderman Wilson moved, seconded by Alderman Swaim that Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Ordinance read for FIRST TIME by Nancy Gerren. Alderman Swaim moved, seconded by Alderman Wilson that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE ACCEPTED ON FIRST READING. Alderman Swaim moved, seconded by Alderman Wilson to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Swaim read the Ordinance for SECOND TIME. Alderman Lawson moved, seconded by Alderman Wilson to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Swaim read the Ordinance for THIRD AND FINAL TIME. 1. REGULAR CITY COUNCIL MEETING SEPTEMBER 1, 1977 PAGE FOUR Alderman Abdin moved, seconded by Alderman Wilson that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Abdin moved, seconded by Alderman Swaim that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL arid the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 445 THIS 1ST DAY OF SEPTEMBER, 1977. Alderman Wilson made a request that Leon Southern's police pension along with all other medically retired persons receiving police pensions be re- viewed by the Police Pension Board and a report brought back to the Council as to the status of each person. Mayor Reid stated that those persons re- ceiving medical disability pensions at this time were now being examined an- nually. Council requested that Mayor Reid approach the Police Pension Board about returning to the orininal policy (as required by State Statute) to have anyone receiving a medical disability pension to have two examinations per year and that before anyone can be certified as disabled they must have two (2) physcials performed to assure eligibility. Findings to be reported back to council. At this time Mayor Reid announced the following persons he had selected to a steering committee to assist in the study to determine whether Jacksonville should withdraw from the Pulaski County Special School District and form a separate district; Mr. Don Presley, Miss Murrell Taylor, Lt. Frank Neely, Mrs. Marylee Schultz, Mrs. Pat Bond, Mr. Carlton King and Dr. George McCrary. It was the general consenus of the Council to approve the above mentioned persons selected by Mayor Reid to be on this committee. Alderman Brickell moved, seconded by Alderman Abdin, to select First Jack- sonville Bank, Jacksonville, Arkansas as the Bank of Record for the 1977 General Obligation Improvement Bond Issue. ROLL CALL and the following voted aye, Aldermen: Lawson, Swaim, Wilson, Brickell and Abdin. Motion received 5 affirmative votes and 0 negative vote. MOTION CARRIED. Alderman Brickell requested that something be done regarding a house on Elm Street that is falling down and should be condemned. Mayor Reid stated he would obtain a copy of a sample ordinance passed by an Arkansas city recently for council's consideration that dealt with this matter. Alderman Abdin made a request that the traffic signal light on West Main near freeway have a shield placed over it so that the sun does not interfere with the signals as they change. Also, it was mentioned that plans for the sidewalk had been given to Bond Engineers. ANNOUNCEMENTS: The following announcements were not read orally but was on the agenda. Reminder/reception for city elected officials; sponsored by the Chamber of Commerce; Ramada Inn-6-7:30 p.m. Tuesday, September 6, 1977. REGULAR CITY COUNCIL MEETING SEPTEMBER 1, 1977 PAGE FIVE Holiday/city employees/Labor Day; Monday, September 5, 1977. Sanitation Department Labor Day -9-5-77 Tuesday 9-6-77 Wednesday 9-7-77 Holiday Pickup Schedule as follows: No Pick Up Pick up Monday's route Pick up Tuesday's and Wednesday's route Jacksonville Jaycees are sponsoring coffee for motorists over Labor Day weekend which will be set up at weigh station 67-167. They will also be collecting for Jerry Lewis Telethone there and throughout the city. To have your contribution picked up, call Jeneal Esch at 982-2751; all monies collected by the Jaycees over the weekend will be delivered to Channel 4 on Monday afternoon and will be donated from City of Jacksonville. Let's all make this a successful campaign by giving to this worthwhile cause. Shelby Capps' ladies slow-pitch softball team is enroute to Graham, North Carolina to participate in the National competition; let's wish them luck now and welcome them back next Tuesday. Special City Council Meeting; Thursday, September 8, 1977 at 7:00p.m., City Hall; Agenda: Discuss Bond Election and Additional Ward. Alderman Swaim moved, seconded by Alderman Wilson that meeting be adjourned until the next special meeting on September 8, 1977. All approved by voice vote. 1. ROLL CALL : 2. GENERAL: ADJOURNMENT: AGENDA -SPECIAL CITY COUNCIL MEETING September 8th, 1977 a. Disposition of bids for 3 fire stations/architectural presentation of proposed cuts in construction costs (Mayor Reid) b. Police & Courts Building/allocation of additional funds (Mayor Reid) c. Discussion/additional ward (Mayor Reid) d. Discussion/bond issue (Mayor Reid) n. . I I I I I l J SPECIAL CITY COUNCIL MEETING MUNICIPAL BUILDING SEPTEMBER 8, 1977 7:00 P.M. TO 8:00 P.M. The City Council of the City of Jacksonville, Arkansas, met in Special Session Thursday, September 8, 1977, at 7:00P.M. The meeting was called to order by Mayor Reid who also gave the invoca- tion followed by the recitation of the "Pledge of Allegiance" by the standing audience. On ROLL CALL the following members were present as their names were called, Aldermen: Lawson, Elkins, Swaim, Wilson and Abdin. Alderman Brickell was absent at the time of ROLL CALL but arrived later. Present: 5. Absent: 1. Others present were Mayor Reid, City Clerk Floy Avants and several department heads. PURPOSE OF THE MEETING: Mayor Reid opened the meeting by declaring a quorum present. He stated the Special meeting had been called for the express purpose of discussing the following four items: discussing the bids for three fire stations with the architect (presentation of proposed cuts in construction costs), Police & Courts Building--allocation of additional funds, discussing the addition of a fourth ward, and discussing a bond issue. GENERAL: Mayor Reid introduced Frank Blair, architect, representing Witten- berg, Delony and Davidson, Inc. Mr. Blair presented a letter from the low bidder, Henry-HollanduGodwin Construction Company, stating reduced site improvements and other deleted items which would reduce costs by $19,396.00 on stations#l, and $39,199.00 on combined bid (1,:-53 & 4). Alderman Brickell a~~ived. Mr. Blair also presented the proposed designs for the three fire stations with deletions as stated in letter. A discussion followed concerning using less expensive materials to cut costs. There was also discussion concerning the reasons that the buildings were not designed according to the money available. The money allocated by the bond issue was $305,000.00 to cover land purchases plus the construction cost~oof three fire stations. Alderman Wimscn moved that the City Council request the architect to review plans and make revisions where necessary to get within the budget proposal and present the proposal within as short as possible time with bids and specifications for all buildings so that the Council can get bids on the whole p,roject and then determine what needs to be done to get the fire stations built. Alderman Wilson added to his motion that he would like the architects to report to the Council fhe first of next week when they can have this information available. Alderman Abdin seconded this motion for discussion. \~. ·r+ .. SPECIAL CITY COUNCIL MEETING SEPTEMBER 8, 1977 PAGE 2 After discussion, ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. There was some discussion as to building the Main Fire Station (Station #1) as proposed by the architects so that the old fire station could be torn down and the new jail constructed in its place, and build the two sub-stations at a later time with what money was left. It was the general consensus that the Council receive the new designs within a reasonably short period of time or find another architect to design the buildings within the budget. Alderman Abdin moved that the architect come back next week at the Regular Council Meeting with the sk~tch~and plans for the Police and Courts Building. It was the general consensus to have the archi- tect draw the plans based on the incorporation of the Court Room with the Police and Courts Building, and bring back their lowest prive estimate. No formal action was taken. Alderman Wilson moved, seconded by Alderman~1E1Lkins, to authorize the architects to draw an extension of the Police and Courts building with new jail facilities and new courtroom facilities as economically as possible. ROLL CALL and the following voted aye, Aldermen: Lawson, Elkins, Swaim, Wilson, Brickell and Abdin. Motion received 6 affirmative votes and 0 negative vote. MOTION CARRIED. Concerning the addition of a fourth ward, it was the general consensus to obtain signatures on petitions and bring the petitions to the Mayor's office to be compiled and initial action taken toward the formation of a fourth ward. It was stated that the Judge would appoint some pepple to work on the formation of the ward for a small fee. These people would propably seek the help of the Pulaski County Election Commission. Concerning the proposed bond issue for a Parks and Recreation Commission Gymnasium, general street and sewer improv.emen$s and a new city hall, Mayor Reid stated he would like to pursue this bond issue before the end of 1977 to retain the 2 1/2 mills presently received but unallocated at this time. If a bond issued is not passed, by the end of 1977, the 2 1/2 mills will be lost. It was the general consensus of the Council that the time was not right for a new bond issue. Alderman Swaim moved, seconded by Alderman Elkins, to adjourn. All in favor left and no formal vote wa taken. CITY t LERK FLOY AVANTS l l_ CURRENT ACCOUNTS PAYABLE Acme Uniform Rental Capitol Chemical City Lumber Crain Sales Co. Feller's Texaco Fleet Products Co. Friendly Auto Parts Fleet Products Co. (PD) Ivy Hall Garage Home-Tech Pub. Ivys Auto Supply Jacksonville Daily News James Bros. Mobil Oil Pinkeys Photo Ser. R.Roark(Paint Billing Office Southern States Industries Standard Ice (PD) Teds Body Service Whit Davis Lumber Witcher Electric Motor Ser. September 1977 135.00 3,745.46 958.89 212.40 13.38 117.50 30.85 89.02 35.62 27.62 12.80 10.00 203.60 4,033,88 37.01 PD 105.00 465.70 123.60 510.18 77,77 110.15 Arkansaw Meter Brooks Farm & Garden Center Con Mark Dunn Plumbing Co. Contractor & Municipal Supply G. P. Freshour Friendly Auto Parts (PD) Goodsell Welding Co. H & H Electric Industrial Equipment Ser. City General Fund Jacksonville Dust Ser. Keeling Supply Modern Chemical Reeds Auto Repair Spqrling Envirotech K.E. Sorrells TSI Technical Ser. Vaughan Tire Co, White Bag Co. Wrights Cabinet Shop (PD) Total Disbursements 700.86 162.22 29.60 .66.92 139.66 48.22 11.16 11.85 259.10 127.47 755.07 43.75 405.31 249.00 119.48 89.45 72.00 489.63 \ 34.98 6,50 26.00 14,903,66 354.78 Bills Paid Disbursements to Pay $14,548.88 AGENDA -REGULAR CITY COUNCIL MEETING SEPTEMBER 15TH, 1977 l. OPENING PRAYER: 2 . ROLL CALL: 3. PRESENTATION OF MINUTES: 4. APPROVAL AND/OR CORRECTION OF MINUTES: 5. CONSENT AGENDA: 6. 7. 8. 9. 10. ll. 12. 13. (WATER DEPT) (WATER DEPT) (FIRE DEPT) (STREET DEPT) (STREET DEPT) (CITY CLERK'S OFFICE) WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: SANITATION DEPARTMENT: PARKS & RECREATION DEPT: PLANNING COMMISSION: 14. GENERAL: Regular City Council Meeting, Sept. l, 1977 Special City Council Meeting, Sept. 8, 1977 Regular City Council Meeting, August 18, 1977 a. Cash Receipts & Disbursements (Billie Staples) b. Accounts Payable (Billie Staples) c. Monthly Report (Chief Schmitt) d. Monthly Report (Bobby Martin) e. Street Light Request/Harold & Wright Sts. (Bill Owens) f. August Financial Report (Mrs. Avants) a. Request acceptance of low bid/water line relocation; James Street improvements (Mayor Reid) a. Request to advertise for bids/electrical system for the wiring of 3 pumps at E. Plant (Bobby Brewer) a. Request acceptance of low bid/fire hose (Chief Schmitt) a. Request to adv. for bids/Gravel/Gen. Samuels Ext. (Mayor Reid) a. Ord. #446 ; Rezoning/Loop Rd. area/3 acres adjacent E. Sewer Plant b. Final Plat/Dalewood Subdivision; with sidewalks waivered, as per minutes c. Final Plat/The Jacksonville Commercial Subdivision d. Final Plat/Jackson Heights Subdivision, Phase III a. City's matching portion for LEAA grant/microfilm system and special investigative equipment (Mike Hagge) b. Purchase of 10/tone receivers for civil defense AGENDA -REGULAR CITY COUNCIL MEETING SEPTEMBER 15TH, 1977 14 • GENERAL : (Continued) b. warning sirens for area schools/to be reimbursed by each school involved (Mike Hagge) 15. ANNOUNCEMENTS: ADJOURNMENT: c. Res. # 204-77 ; Long Range plan/bus transit facilities on local freeway system of metro. area (Mayor Reid) d. Ord. # 447 ; Flood Damage Prevention (Mayor Reid) e. Architect, Tom Gray, Wittenberg-Delaney & Davidson firm; presentation/police and courts facility design and fire station re-designs (Mayor Reid) f. Report on Police Pension fund (Mayor Reid) a. Compatible Use Zone Study/Meeting/2:00p.m./ 9-27-77; Pulaski County Planning Commission Assy. Room, 3001 Roosevelt Rd., Little Rock, AR (Re: Land-Use; LRAFB and surrounding area development)