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1975MAYOR CITY CLERK CITY ATTORNF.Y MUNICIPAL JUDGE ALDERMEN WARD ], POSITIOO 1 P"REC INC T 211 ;l WARD 1, POSITION 2 PRECINCT 211 WARD 2, POSITION 1 PRECINCT 212 WARD 2, POSITIOO 2 PRECINCT 212 WARD ~ POSITION 1 PREC CT 213, 214 WARD 3,. POSITIOO 2 PRECINCT 213, 214 J JACKSONVILLE CITY OFFICIAL 197 5 James G. Reid 715 Hapsburg 982-4876 Floy B . Avants 813 North Gray 982-8108 Ben E. Rice 1515 Southeastern Ave. 982-8335 Reed Williamson 1105 Southeastern Ave. 982-2 288 Bob Smith 5 Tara Mount 982-67 43 Robert G. Hill 413 Neal 982-2910 W. R. "Bill" Lehman 511 South Oak St. 982-2642 Larry Wilson 511 So uth Highway 161 982-58 59 Don Elkins 1100 Quincehill Road 982-1113 Osco Hon eycutt 500 West Brewer 982-2343 RESOLUTIONS Resolutions 144-75 App roved and Adopt ed January 6, 1975 ~P~ge 6 "A Resolution: WHE REA S A Bu dget has not yet been Adopted for Fiscal year 1975 and it is neces sary to provide a vaiab le f inance s for the operation of the City of Jacksonville; etc." Resoluiton 145-75 Approved and Adopted and Numbered January 31, 1975 Page 29 "A Resolution approving a wage schedule for employees in the Fire and Police Department . Resol~tion 146-75 Adopted and Numbered February 21, 1975 Page 53 WHEREAS; the ~a ter and Sewer Department of the City of Jacksonvi lle, Arkansas recently purchased 13.48 acres, more or less, for use in a water system improv- ment program. WHEREAS, said \vater and Sewer Department has inadequate manpower and equipment to adequqtely maint a in the appeare nce and condition of said 13.48 acres, a part of which is vacant land; ~~REAS, the Parks and Recreation Department of the City of Jacksonville has a need for addition a l outdoor recreation sp ce and has adequate manpower and equipment to mai ntain the aforesaid vacant land. ~\~ Resolution 147-75 Approve d and Adop eij and Numbered Page 54 "A Resolution authorizing classi fi cation and monthly salary of the Jacksonville Water & Se~-1er Departments for the Fiscal year. Resolution 148-75 Approved and A~~ and Numbered Page 84 "A Resolution appointing a Bic entennia l Conunission and fo r other purposes." Resolution 149-75 Appro ved and Adopted and Number ed April 17, 1975 ''A Resolution expressing apprec iation t o the 70th General Assembly accomplishmen ts on Beha lf of the Cities and Towns of Arkansas, and purposes." Resolution 150-75 Approved and Adopted May 1, 1975 Page 111 Page 96 for its for other "Resolution approving the borrowing of $100,000 for the City of Jacksonville Water Depa~tment and for other purposes." Resolution 151-75 Approved and Adopted and Numbe red MayS, 1975 Page 113 "A Resolution authorizing c lassificat ion and mon thly salary for the Ci ty Engineer f o r the City of Ja ckson~lle , Arkansas; dec laring and e mergency and for other purposes." ( ORDINANCES ORDINANCE NUMBERED 338---ADOPTED JANUARY16, 1975 Page 11 An Ordinance of the City of Jacksonville, Arkansas, adopting the Jacksonville Municipal Code," a coification of the permanent and General Ordinances of the City of Jacksonville, Arkansas was introduced." ORDINACE NUMBERED 339---Placed on Agenda of Feb. 6 ORDINACE NUMBERED 340--- ORDINCE NUMBERED 341---ADOPTED JANUARY 23, 1975 Page 11 An Ordinace reclassifying variou properties in the City of Jacksonville, Arkansas amending ordince Nos. 213 and 238 of the City of Hacksonville, Arkansas, Declaring an emergency and f or other purposes." ORDIN CE NUMBERED 342---ADOPTED JANUARY 31, 1975 Page "An Ordinace fixing and imposing an additional assessment to be paid the City of Jacksonville, Arkansas, by Arkansas Louisiana Gas Company and the Me ·thod of payment thereof; Declaring an emergency and for other purposes .. ORDINACE NUMBERED 343---ADOPTED JANUARY 31, 1975 Page 11 An Ordince fixing and imosing an additional assessment to be paid the City o£ Jacksonville, Arkansas, by General Telephone Company of the Southwest and the Method of payment thereof; Declaring an emergency and for other purposes. ORDUNACE NUMBERED 344---ADOPTED JANUARY 31, 1975 Page 'jAn Or.dinace fixing abd imposing the aggregate amount of fees, charges and Special taxes to be paid the City of Jacksonville, Arkansas, by Arkansas Power & Light Company abd tge method of payment thereof; Declaring an emergency and for other purposes." ORDINCAES NUMBERED 345---ADOPTED JANUARY 31, 1975 Page "An Ordincae adopting a budget for the year of 1975 making am appropriation and authoriazation for expenditures for the operation of the various departments of the City Government for the purchase of materials, supplies, equipment and services; providing for an emergency; and for other purposes." ORDINCAE NUMBERED 346---ADOPTED APRIL 3, 1975 Page ."An Ordinace amending #5.7 of Ordincae No. 154 and #17.14.120 of the Municipal Code of the City of Jacksonville, Arkansas; Declaring an emergency andfor other purposes." ORDINANCE NUMBERED 347---ADOPTED APRIL 17, 1975 Page 11 An Ordinace reclassifying variou properties in the City of Jacksonville, Arkansas; Amending ordinace Nos. 213 & 238 of the City of Jacksonville Arkansas; Declaring an emergency and fo r other purposes." ORDINACES NUMBERED 348---ADOPTED APRIL 17, 1975 "An Ordinace amending section 1 of Ordinace No. 252 and Section 16.04.010 of the Municipal Code of the City of Jacksonville, Arkansas; Declaring an emergency and for other purposes. ORDINACE NUMBERED 349---ADOPTED MAY 15, 1975 Page nAn Ordinance reclassifying various properties in the City of Jacksonvi11Jl Arkansas; Amending ordinaces Nos. 213 and 238 of the City of Jacksonville, / Arkansas; Declaring an emergency and for other purposes. ORDINACE NUMBERED 350---AD®P~ED June 5, 1975 Page 137 nAn Ordinace accepting the rate schedule study as presented by Mr. Fanders. CP ,_ . ../. :+f ? f'l -L , ..,., ,-r · '""') 74,.,.... 7 C/1 · Ct•.-t, 1?1 . r>• - ORDINACE N~MBERED 352---ADOPTED JUNE 19, 1975 EMERGENCY CLAUSE APPROVED AND ADOPTED. AGENDA January 2, 197 5 PRAYER ROLL CALL PRESENTATION OF MINUTES Regular Meeting December 19, 1974 CORRECTIONS AND/OR ADDITIONS Regular Meeting, December 5, 1974 TO THE MINUTES WATER DEPARTMENT Outside Water Connection-K. C. Hart FIRE DEPARTMENT Monthly Report POLICE DEPARTMENT Monthly Report SANITATION DEPARTMENT STREET DEPARTMENT PARKS & RECREATION DEPT . GENERAL MA YOR 't S ANNOUNCEMENTS ADJOURNMENT Purchase of new car--Mayor Reid Physical Inventory of fixed assets-Russell Brown Appointment of Mayor 's Adv isory Board-Mayor Reid Department Head Meetings with Mayor & Council- Alderman Wilson Salary of City Treasurer-Larry Wilson Request to expend City Funds until Budget is passed- Mayor Reid COUNCIL MEETING JANUARY 2, 1975 MUNICIPAL BUILDING 7:30 p.m. to 8:45 p.m. The City Council of the City of Jacksonville met Thursday, January 2, 1975 at 7:30 p.m. at the Municipal Building. The meeting was called to order by Mayor James G. Reid and the invocation was given by Mayor Reid. On ROLL CALL the following members were present as their names were called, Aldermen: Don Elkins, W.R. "Bill" Lehman, Larry Wilson, Robert "Bob" Smith, and Osco Honeycutt, 5 present, 1 absent; a quorum was declared. Alderman Robert "Bob" Hill was out of town . Others present were Mayor Reid; City Clerk Floy Avants; Ben Rice, City Attorney; Tommy Bond, Consulting Engineer; Elmer Williams, City Inspector; Ophelia Blasingame, Beautification Director; Chief Wayman Schmitt of the Fire Department; Elmer Hines, Water Supervisor; Bobby Brewer, Sewer Supervisor; Freeda Pierce, Water & Sewer Department Cashier and Al Garvin, Street Supervisor. PRESENTATION OF THE MINUTES The Minutes of the Regular Meeting of December 19, 1974 were presented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES Corrections and or addit1ons to the Minutes of the Regular Meeting of December 5, 1974 were the next order of business. After no corrections and or additions were presented, Alderman Wilson moved, seconded by Alderman Lehman to approve the Minutes as written and presented. All voted in the affirmative. WATER DEPARTMENT Mayor Reid again presented a request for a outside-the-city water connection from K.C. Hart for his property located on Lehman Road. He stated this request was tabled at a previous council meeting until a recommendation was received from Elmer Hines, Water Supervisor. Mr. Hines stated Mr. Hart and Mr. Jarry constructed a private water line and are seeking to be reimbursed for a part of their costs, and stated according to city ordinance there is no legal way the city can reimburse Mr. Hart for any part of said line or give him a free water tie-on. It was also suggested after considerable discussion to set up guidelines for outside-the-city water connection requests and to consider the water supply. Alderman Wilson moved, seconded by Alderman Lehman to allow Mr. Hart's request for an outside-the-city tie on at the regular charge. ROLL CALL and the following voted aye, Aldermen: Elkins, Lehman, Wilson, Smith and Honeycutt. Motion Carried. FIRE DEPARTMENT Alderman Honeycutt moved, seconded by Alderman Wilson to accept and file the Fire Chief's report for December 1974, reflecting 7 general alarms, and 16 still alarms with an estimated fire loss during the month at $150,605.00. All voted in the affirmative. ' c. COUNCIL MEETING PAGE 2 JANUARY 2, 1975 P OLICE DE P AR TMENT Alderman Wilson mo ved , seconded by Alderman Honeycutt to accept and f ile t h e Pol ice Ch ief's Report for December 1974, reflecting 284 cases brought before the Mun icipal Court with total cash from fines , f o rfeiture s and o ther payments as $13,543.15. All v o ted in the a f firmati ve. Al derman Elkins requested that in the f u t u re repo rts be signed by the Chief. SANITATION DEPARTMENT STREET DEPARTMENT PARK AND RECREATION GENERAL Mayor Reid requested that he b e authorized to purchase a new a u t omob ile for the use of the Mayor. He stated the present Mayor's car is a 1971 model and is in need of repairs. Mayor Reid mP.ntioned he had ordered decals for the door s. It was questioned whether Revenue Shariny Funds were ava ilable for this use, and City Clerk Avants reported all the f unds in Revenue Sharing have been allocated. Al de rman Wilson moved, seconded by Alderman Honeycutt to table the r e quest until i t can be determined if any funds are available; and d i scuss the matter in the Budget Meeting. All voted in the affirmative. Alderman Wilson stated he had contacted Russell Brown, CPA, concerning a fixed asset inventory and received the following suggestion from Mr. Brown: 1) "Have each department head take inventory in his own department, stencil an identifying number on each item and list these items in numerical order on work sheets." 2) "After the inventory has been completed, someone from our firm would get with the department head and check each item." 3) "A ll l a rger items such as t ruck s, a u t o mob iles, heavy equi pme nt, typewriters, add i n g machin es , etc., that have b e en purchased in, say t h e last f o ur years, coul d b e checked to a list o f fixed assests in our work paper file." It was stated this inventory would strictly be a record inventory of the equipment owned by the city. Alderman Smith stated he would like to meet with the department supervisor and discuss and check their inventory in deta i l. After considerable discussion, Alderman Wilson move d , s e conde d by Alderman Smith to proceed with the inventory as o utli n e d. ROLL CALL and the following voted aye, Aldermen: Elkins, Lehman, Wilson, Smith and Honeycutt. Motion Carried. COUNCIL MEETING PAGE 3 JANUARY 2, 1975 Mayor Reid stated he is in the process of forming an advisory board to the Mayor and City Council. He mentioned the board "will advise the council in long-range goals for Jacksonville's future; and will also serve to help keep the city officials in touch with the thinking o£ the citizens". Mayor Reid stated the board will be made up of 12 members, he will appoint 6 members and 1 will be appointed by each alderman. He recommended that the alderman make their recommendations at the next meeting. He stated he plans to appoint Leslie Mattingly, local attorney, to the board as chairman, and Doug Wilkinson, Juanita Washington, Buford Latta and Reverend Andy Kerr and will announce his last selection at the next council meeting. Ald erman Wilson moved, seconded by Alderman Smith to accept the Mayor's recommendation to appoint an advisory board to the Mayor and City Council, terms to be determined by Mayor, 6 members appointed by the mayor and a recommendation from each Alderman. All voted in the affirmative. Alderman Wilson suggested that budget meetings be held with the Department supervisors, the Mayor and the Council, to discuss their departments budget for 1975. Mayor Reid announced he is calling Budget Meetings Monday and Thursday of each week at 6:30 p.m. until a city budget can be completed and approved. He reported the state law allows a municipality only until the first of February of each year to approve a budget. The first department to be discussed is the Police Department on Monday, January 6 at 6:30 p.m. Alderman Wilson suggested eliminating the position of City Treasurer, therefore saving the city $900.00 per year. He stated the Treasurer's term in concurrent with the mayor and his salary can be increased during his term of office but cannot _be lowered. Alderman Wilson stated he felt this is an honorary position and could be combined with the City Clerk's office. There was considerable discussion concerning the position by the aldermen. It was the consensus of the council to table this matter till the next council meeting until further s ·tudies could be made. All voted in the affirmative. Mayor Reid requested the council authorize him to make the necessary expenditures for bills and payroll until the new budget is approved for 1975. It was mentioned a motion by the council might suffice in this matter and Ben Rice, City Attorney stated he thought a Resolution should be prepared and he would present it Monday Night at the Special Council Meeting. City Clerk Avants also mentioned the Park Department has requested and appropriation from the city on the 1975 Budget in the amount of $10,000.00. She stated this would enable them to pay the current accounts payable and issue payroll. It was the consensus of the council to table this matter until the meeting Monday Night. COUNCIL MEETING PAGE 4 JANUARY 2, 1975 MAYOR'S ANNOUNCEMENTS Ma yor Re id in troduced Nancy Gerren, who will be employed as his secretary. He stated she is presently employed by Southern Screw Industry and will begin her employment with the city on January 13th. He also invited the council to the Mayor's Prayer Breakfast meeting to be held January 3 at the Ramada Inn from 6:30 to 8:00 a.m. Mayor Reid stated regular meetings with the department supervisors will be held Monday mornings at 8:00 a.m. and invited the aldermen to attend. He stated these meetings will not be open to the public. Fred Boyd , res i dent in S o uth Jacksonville requested time to speak t o t h e counci l concerning a sewer system in the area. He s t a t ed the area has been annexed since 1 9 71 and since then residents have been trying to have a main sewer line c o nstructed i n the area. Mayor Reid reported the city is i nvolved in a study to revamp the sewer system and a main sewer line i s included in the s ·tudy for the South Jacksonville area. ADJ OU RNME NT There b eing no further business to come be f o re the council on motio n o f Alderman Wilson seconded by Alde r ma n Smith and by consensus of all members present the co unci l adjourned until the next regular council meeting to be he ld January 16, 1974. All voted in the affirmative. ATTEST: CLE RK SPECIAL COUNCIL MEETING JANUARY 6, 1975 The City Council of the City of Jacksonville met Monday, January 6, 1975 at 6:30 p.m. at the Municipal Building in Special Session. Meeting called by Mayor Reid. Meeting was called to order to order by Mayor Reid, who delivered the invocation. On ROLL CALL the following members were present as their names were called, Aldermen: Elkins, Wilson, Lehman, and Honeycutt, 4 present, 2 absent; a quorum was declared. Aldermen Smith and Hill were present after Roll Call. Mayor Reid declared the purpose of the meeting was to consider adopting a resolution to authorize receipting and disbursing General, Street, Bond and Trust Funds and any and all other funds available and necessary for operation of any and all departments and agencies of City Government until such time as an operating budget for 1975 has been adopted by the City Council, and, to authorize an emergency appropriation o£ $10,000.00 to Park & Recreation Commission until the 1975 Budget has been adopted by the City Council, said appropriation to apply on the 1975 appropriation to the Park and Recreation Commission. "A RESOLUTION: WHEREAS A BUDGET HAS NOT YET BEEN ADOPTED FOR FISCAL YEAR 1975 AND IT IS NECESSARY TO PROVIDE AVAILABLE FINANCES FOR THE OPERATION OF THE CITY OF JACKSONVILLE; ETC." was introduced. Alderman Wilson moved, seconded by Alderman Honeycutt that the RESOLUTION be read. ROLL CALL and the following voted aye, Aldermen: Elkins, Lehman, Wilson , Smith and Honeycutt, 5 ayes, 0 nays. RESOLUTION read in its entirety by Mayor Reid. Alderman Wilson moved, seconded by Alderman Smith that the RESOLUTION be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Elkins, Lehman, Wilson, Smith and Honeycutt, 5 ayes, 0 nays. Motion Carried. Alderman Hill was not present at time of voting. RESOLUTION 144-75 APPROVED AND ADOPTED JANUARY 6, 1975 Alderman Wilson moved, seconded by Alderman Smith that an emergency appropriation of $10,000.00 be made to Park and Recreation Commission to apply on their 1975 Budget Appropriation until the 1975 Budget can be approved. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, smith and Honeycutt, 6 ayes, 0 nays. Motion Approved. Alderman Hill mentioned only one bid had been received for the drop inlet at Main & Bailey and the bid was within the estimated cost and that clarification needed to be made on some of the provisions of the Electrical Ordinance recently adopted by the SPECIAL COUNCIL MEETING PAGE 2 JANUARY 9, 1975 Council, thus it was decided to discuss thes matters at a special council meeting, Thursday, January 9, at 6:30 p.m. There being no further business to transact Alderman Wilson moved, seconded by Alderman Smith to adjourn this special meeting and all members voted in the affirmative. APPROVED: ATTEST: I CL ERK SPECIAL COUNCIL MEETING JANUARY 9, 1975 MUNICIPAL BUILDING 6:30 pm. to 7:00 p.m. The City Council of the City of Jacksonville met in Special Session, January 9, 1975 at 6:30 p.m. to 7:00p.m. in the Municipal Building. The meeting was called to order by Mayor Reid and the invocation was given by Mayor Reid. On ROLL CALL the following members were present as their names were called, Aldermen: Hill, Elkins, Lehman and Wilson, 4 present, 2 absent; a quorum was declared. Others present were Mayor Reid; Mary Rutledge, Assistant Clerk; Dick Huck, Park and Recreation Director and Al Garvin, Street Supervisor. PURPOSE OF THE MEETING Mayor Reid stated the purpose of the meeting was to discuss and present a bid from S & S Construction Co. for the drainage drop inlet at the intersection of Main & Bailey; discuss the electrical code amendment Ordinance #336 and the placing of a mobile home behind Warren Dupree School. MAIN & BAILEY DRAINAGE CONSTRUCTION Mayor Reid stated only one bid was received from S & S Construction Co. in the amount of $1,250.00 for the drop inlet construction at the intersection of Main and Bailey. Alderman Wilson moved, seconded by Alderman Hill to accept the bid and authorize the company to proceed with the construction. All voted in the affirmative. ELECTRICAL CODE AMENDMENT-ORDINANCE NUMBER 336 Mayor Reid stated their has been much discretion over Ordinance #336 approved December 1974 which provides £or reciprocity for out of town electrical contractors. He stated he had received a letter from the f ormer Alderman William Alberson stating his views on the ordinance since he originally prepared the electrical code. Alderman Hill reported since the time the ordinance had been approved; the City of Sherwood accepted Jacksonville Contractors and possibly North Little Rock has come into an agreement. MOBILE HOME-WARREN DUPREE SCHOOL Mayor Reid stated at a previous council meeting the council denied a request to place a mobile home behind Warren Dupree School due to the location in the residential area. During that time the school was almost totally destroyed by vandalism. He stated the Pulaski County Special School District will be paying the Jacksonville Auxilary Policemen $2.50 per hour for two weeks to guard the school and that it was requested from parents of children attending the school that a mobile home be placed on the school grounds. It was suggested a petition be circulated in the residential area surrounding the school to receive general opinions of the home owners. After considerable discussion, it was the general consensus of the council to authorize Mayor Reid to contact the School District and suggest they distribute SPECIAL COUNCIL MEETING PAGE 2 JANUARY 9, 1975 the petition and present a sketch of the exact location of the trailer. All voted in the affirmative. ADJOURNMENT There being no further business to come be fore the council on motion of Alderman Wilson, seconded by Ald erman Hill and by consent of all members present the council adj ourned until the next regular council meeting to be held January 16, 1975. All voted in the affirmative. APPROVED: ATTEST: ~ I I ) CITY corncn. oF JACKSONVIIJ:E, ARKANSAS A~ -REGULAR CITY COUNCIL MEE'I'ING JANUARY 16th, 197§ 1. PRAYER::!. 2 • IDLL CALL : 3 • PRESENTATION OF MINUTES ; 4. CORRECTIONS AND/OR ADDITIONS : 5 • WATER DEPARTMENT 6 • FIRE DEPAR'IMENT : 7. POLICE DEPARTMENT: 8 • STREET DEPARTMENT 9. SANITATION DEPARTMENT: 10. PARKS & RECREATION DEPT. : 11. GENERAL: Regular Meeting January 2, 19 76 Special M:eting January 6 & 9 , 19 76 Regular M:!eting December 19, 1974 to the minutes. a. cash Receipts and Disbursements b. Acoounts Payable c. Dick Jetter Water Assoc. (Contact & tie on's) d. Approval of new night deposit e • Contract with Marco & TransVaal (Ben Rice) a. Eburth Quarterly Report for 1974 a. Acceptance of Bids, Slurry Seal (Mayor Reid) b. Street Light at 1421 Phillips (Mayor Reid) a. Adoption of M.micipal Code (Ben Rice) b. Ordinance #338 (Ben Rice) c. Combination of offices of City Clerk & City Treasurer d. Ordinance #339 (Larry Wilson) e. Appointment of M::l.yor 's Advisory Board (LVE.yor Reid) CITY COUNCIL OF JACKSONVJl..LE , ARKAl\ISAS REGUlAR -CITY COUNCIL MEETING JANUARY 16th, 1975 11. GENERAL: (cont.) f. Placing of a trailer at Warren Dupree g. Approval of Electrical Board Members 12 • MAYOR 1 S ANNOt:.NCEMENTS: a. State of the City Report ADJOURNMENT: IJ CURRENT ACCOUNT PAYABLE WATER DEPT., Jan. 1975 Aclin Ford Co. (Pd.) 171.31 Arkansavl Meter Repair (PD.) 510.06 Bowles & Edens Co. 272.64 Capitol Chemical (pd.) 1,748.50 Chamber's Drug 4.12 Crain Sales Co. 75.65 G. P. Freshour, cont. Hamilton's Garage James Bros. Jacksonville Gas & Plub. Magic Mar .it Otasco Safeway Stores TG&Y Red Walker's (Pd.) 194.96 95.24 646.76 49.44 24.63 51.24 12.80 1. 37 140.34 1\rkansas Paner Co . (Pt1.) 7 .75 Datcsvi lle Truck Lime (Pel.) 168 . :,1t B urrough~ Cor~. (Pd .) 1,009 .01 Capitol Chemical Co . 825 . '30 City Lumber Co . 60Lf . 6<J t·1r .• Jerry flanders 2 ,58't. 41. Goodsell Weld.lng 30 .39 llud Chemical Co . 115 .10 International Bus . l.ac . Corn . 114. 07 Kelly Ann Tloris t 15 .45 t·lobil Oil Co . li ,4 77 .73 Refrigeration & I:lcc . Co . 102 .69 Jack Skipper 's At~CO 20.35 Vaughan Tire Co . 130 . ::1 B ~ra ·ter \•larks Servj ce Co . 25 .00 Total 14,160.72 (f./) Less Paid Bills 3,75G .31 Total Bills Due -.,-10:::--'-:,t""'W,.,..'r-• ..,.,.I+~1- SEWER DEPT., JANUARY 1975 Arkansas Paper Co. Conrade Elec. Co. Carl Dr.r.ett Phillip Holloway Service James Bros. (Pd.) (Pd.) 48.65 283.20 9.27 170.15 27.51 13.75 (Pd.) 18.94 Pd ·.-'4 ,346. 29 66 (Pd.) Razorback Rental Ser . Scientific Products U.S. Electrical Motor City Lumber Co. Conrade Elec. Co. Hamilton's Garage Holman/Pyle Co. National Chemsearch U.S. Rooter Sewer Ser. (Pd.) Scientific Products Vaughan Tire Co. Total Less Paid Bills Total Bills Due 90.09 25.00 23.32 80.00 400.89 64.87 38.93 123.46 5,764.32 4 '771. 22 99 3.10 \ COUNCIL MEETING JANUARY 16, 1975 MUNICIPAL BUILDING 7:30 p.m. to 9:30 p.m. The City Council of the City of Jacksonville, met Thursday, January 16, 1975 at the Municipal Building. The meeting was called to order by Mayor Reid who also gaven the invocation. On ROLL CALL the following members were present as their names were called, Aldermen: Elkins, Lehman, Wilson and Smith, 4 present, 2 absent; a quorum was declared. Alderman Hill was present after Roll Call. Others present were Mayor Reid; Clerk Avants; Ben Rice, City Attorney; Elmer Williams, City Inspector; Ophelia Blasingame, Beautification Director; Chief Leonard Brickell of the Police Department; Gerald Harnrn, Sanitation Supervisor; Al Garvin, Street Supervisor; Dick Huck, Park and Recreation Director; Elmer Hines, Water Supervisor; Freeda Pierce, Chief Water Department Cashier and Bobbie Cochran, Assistant Cashier. PRESENTATION OF THE MINUTES The Minutes of the Regular Meeting of January 2, 1975 and the Minutes of the Special Meeting of January 6, 1975 and January 9, 1975 were presented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES Corrections and or additions to the Minutes of the Regular Meeting of December 19, 1975 were the next order of business. After no corrections and or additions were presented, Alderman Wilson moved, seconded by Alderman Smith to approve the Minutes as written and presented. All voted in the affirmative. WATER DEPARTMENT Mayor Reid presented the Water and Sewer Department Cash Receipts and Disbursements Report for January 1975. Alderman Wilson moved, seconded by Alderman Lehman to approve for payment the current accounts payable for the Jacksonville Water Department in the amount of $10,404.41 and the Jacksonville Sewer Department in the amount of $993.10. All voted in the affirmative. Mayor Reid reported the contract between the City of Jacksonville, and the Valentine Dick-Jeter Water Association has expired and is to be considered for renewal. He stated there are several changes in the contract dealing with the billing of the association and other recommendations that should be made befor an agreement is reached. Alderman Elkins moved, seconded by Alderman Wilson to table the contract until the next council meeting. All voted in the a f firmative. Alderman Smith moved, seconded by Alderman Wilson to accept the two outside-the-city water connections request from the Valentine Dick-Jeter Association for Leodis Brown and John Coats. All voted in the a f firmative. COUNCIL MEETING PAGE 2 JANUARY 16, 1975 Mayor Reid reported the Water Com pany is being transferred to the new building effective February 1, 1975 and recommended ·that he be authorized to purchase a night deposit box for the building. He stated the de pository will cost approx- imately $1,100.00. The consensus of the council was to table this matter until a budget is passed and it can be ascertained as to the financial condition of the Water Company. Mayo r Reid stated at a pr evious Council Meeting Bobby Brewer pres ented recomme ndat ions for the sewage treatment contracts between Trans vaal Chemi ca l Company , Marco Chemical Company and the City of Jacksonville; and the council aut h orized Ben Rice , City Attorney , to prepare the contracts for this meeting. It was stated that Transvaal Chemical Co. abided by the previous contract with the city; therefore Alderman Hill moved , seconded by Alderman Elkins to authorize the Mayor to execute an agreement with Transvaal Chemical Company for sewage treatment with the City of Jacksonville, Arkansas. All voted in the affirmative. There was considerable disc u ssion pertaining to the contract with Marco Ch emical Company. It was stated Marco Chemical Company did not abide by the previo u s contract in which they did not purchase the necessary equipment to monitor the sewage flow and the present contract stated this equipment mu st be p u rchased by a specific date or the city will be under no obligation to treat the sewage from the plant. It was reported this in turn would close the operation of the plant. After considerable disc ussion on this matter, Alderman Wilson moved , seconded by Alderman Smith to authorize an agreement for sewage treatment with Marco Chemical Co. and the City of Jacksonvi lle. All voted in the affirmative. FIRE DEPARTMENT POLICE DEPARTMENT Alderman Hill moved, seconded by Alderman Lehman to accept and file the Police Chief's 4th Quarterly Report for 1974. All voted in the affirmative. SANITATION DEPARTMENT STREET DEPARTMENT Mayor Re id repo rted only one bid was received for slurry seal for the Sunnyside Hills Addition. He stated the bid was from Ben Hogan & Company in the amount of $14,104.50. Al Garvin reported the streets in Sunnyside Hills were measured and the total figure is 27,000 linear ft., which is the amount the bid was placed on. Mr. Tommy Bond, Consulting Engineer, stated the work would be done to state specifications and the project will cover every street in the Sunnyside Hills Addition except for the entrances and the exits. Al Garvin, j COUNCIL MEETING PAGE 3 JANUARY 16, 1975 Street Supervisor stated the temperature must be at least 45 degrees and rising before the work can be started. After discussion, Alderman Smith moved, seconded by Alderman Elkins to accept the bid from Ben Hogan Company in the amount of $14,104.50. All voted in the affirmative. Mayor Reid presented a list from residents in Jacksonville requesting that street lights be placed in their area. Mayor Reid stated a resident requested that a street light be placed at the corner of 1421 Phillip Drive due to vandalism. Alderman Wilson stated he fe lt these requests should be recommended by the Street Department Supervisor for consideration before brought to the Council. It was also stated guidelines should be set up for the placing of street lights in the residential area. Alderman Wilson moved, seconded by Alderman Elkins to table these requests until the street department supervisor verifies their need and makes his recommendation. (It was agreed to authorize installation of the lights when the street supervisor verfies their need, and that a complete list of the installations be furnished to the council.) All voted in the affirmative. GENERAL "AN ORDINANCE OF THE CITY OF JACKSONVILLE, ARKANSAS, ADOPTING THE "JACKSONVILLE MUNICIPAL CODE," A CODIFICATION OF THE PERMANENT AND GENERAL ORDINANCES OF THE CITY OF JACKSONVILLE, ARKANSAS." was introduced. Alderman Wilson moved, seconded by Alderman Elkins that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson and Smith. Motion received 5 affirmative votes and 0 negative votes; motion approved. Ordinance read for FIRST TIME by Alderman Wilson. Alderman Hill moved, seconded by Alderman Elkins that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson and Smith. Motion received 5 affirmative votes and 0 negative votes. ORDINANCE ACCEPTED ON FIRST READING. Alderman Hill moved, seconded by Alderman Wilson to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson and Smith. Motion received 5 affirmative votes and 0 negative votes; whereupon Mayor Reid read the Ordinance for SECOND TIME Alderman Hill moved, seconded by Alderman Elkins to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson and Smith. Motion COUNCIL MEETING PAGE 4 JANUARY 16, 1975 received 5 affirmative votes and 0 negative votes; whereupon Mayor Reid read the Ordinance for THIRD AND FINAL TIME. Alderman Hill moved, seconded by Alderman Wilson that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson and Smith. Motion received 5 affirmative votes and 0 negative votes. Motion carried. Alderman Wilson moved, seconded by Alderman Smith that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson and Smith. Motion Approved. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 3 3 8 this 16th day of JANUARY 1975. Alderman Wilson presented a letter he adressed to the council pertaining to combining the office of city Treasurer aml City Clerk. He stated according to the "Handbook for Municipal Officials" page 90, section 3-65 permi ts the comb inati on of t he offices of City Clerk and City Treasurer. Alderman Wilson stated this would save the city money as the office of city treasurer holds no function with financial funds other than the signature on checks. Alderman Wilson presented an "AN ORDINANCE COMBINING THE OFFICES OF CITY CLERK AND CITY TREASURER, DECLARING AN EMERGENCY AND FOR OTHER PURPOSES." Alderman Wilson moved, seconded by Alderman Elkins that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Elkins, Wilson and Smith and the following voted nay, Aldermen: Hill and Lehman. Motion received 3 affirmative votes and 2 negative votes. Ordinance read for the first time by Mayor Reid. It was stated by Ben Rice, City Attorney that a 2/3rds majority of the council must vote to suspend the rules to place the Ordinance on second reading and further stated the ordinance will have to be read in its entirety at the following 2 council meeting to be legal for approval. Alderman Wilson moved, seconded by Alderman Elkins that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Elkins, Wilson and Smith and the following voted nay, Aldermen: Hill, and Lehman. ORDINANCE ACCEPTED ON FIRST READING. ORDINANCE NUMBER 3 3 9 TO BE PLACED ON AGENDA OF FEBRUARY 6 MEETING. I l COUNCIL MEETING PAGE 5 JANUARY 16, 1975 Mayor Reid presented a list of members he appointed to the Mayor-Council Advisory Board: Mr. Leslis Mattingly, Chairman; Mr. Doug Wilkinson, Reverend Andy Kerr, Mrs. Youmita Washington, Mr. Bufford Latta and Mr. Leslie L. Williams, Jr. Mayor Reid requested the aldermen to submitt their recommendations for the advisory board, and their recommendations are as follows: Alderman Hill-Ruby G. Baird, Alderman Lehman-Leroy Akridge, Alderman Wilson-Miss Muriel Taylor, Alderman Smith-Dr~ Joe Collins and Alderman Honeycutt-Dr. Lindy Bollen. Mayor Reid stated the chairman of the Board will contact the members and call a meeting in the near future. Mr. Reid reported he contacted the School Board about canvasing the area around Warren Dupree School about placing a mobile home on the grounds for security purposes. He stated the school board had previously done this, at the last request, and felt they should not be required to proceed with another petition. It was suggested that the area be temporarily rezoned for the trailer and Ben Rice, City Attorney, stated this would be in violation of the zoning ordinance. Alderman Wilson suggested an ordinance be prepared to amend the zoning ordinance and allow the placing of the mobile home on the grounds for security purposes. It was the consensus of the council to table this matter until the next council meeting in which Alderman Wilson will sponsor the ordinance under the guidance of Ben Rice, City Attorney. Mayor Reid appointed the following to the Electrical Board: B. J. Burroughs, Wayman Schmitt, Jimmy Waller, Ray Conrade and Bud Taylor. Alderman Hill moved, seconded by Alderman Wilson to ratify the above mentioned appointments of Mayor Reid's to the Electrical Board. Motion approved by voice vote. MAYOR'S ANNOUNCEMENTS Mayor Reid stated according to State Statutes the Mayor is required to give a state of the city address at the second council meeting in January annualy. He presented a list of recommendations for each department some of which have been accomplished. Mayor Reid made the following recommendations. The purchase of the Municipal Handbook for each official; establishing a Mayor's Prayer Breakfast each Friday morning from 6:30a.m. to 8:00a.m.; the hiring of an City Engineer; establishing an advisory board; re-submitting application for housing for aged; furnishing the news media with the necessary papers pertaining to the city business; revamping the privilege tax ordinance; re-establishing the position of Assistant Chief and Traffic Seargant in the Police Department; updating the pay schedule for the Fire and Police Departments; establishing guidelines to put the disaster siren in use; printing the city slogan "CATCH THE SPIRIT OF FRIENDLINESS" on all city vehicles; transferr the Water Department personnel (Jl() COUNCIL MEETING PAGE 6 JANAURY 16, 1975 and equipment to the new building; completing the water tank; locating and repairing sewer infiltration and establishing a time table for constructing a sewer line to South Jacksonville; repairing the otrccto in the Sunnyside Hills Addition and plans to expend $200,000 in street resurfacing in 1975; placing a garba~e truck behind the shopping center for citizen use; re-open old landfill for study and psssibly dragline work be done by city employees; in the Park Department Mayor Reid commended the work done by Dick Huck, Park Director and stated there are plans for a ball field for the area on So. Eastern; he also stated he would like to employ a Personnel Manager to handle civil service status for all city employees; and also the manager would be in charge of federal grant applications for the departments of the city; employ or reassign on of the present city employees to do minor mechanical work on city vehicles; and to connect Marshall Road to Redmond Road. Mayor Reid announced that a Special Council Meeting will be held Monday, Janaury 20 at 6:30 p.m. prior to the Budget Meeting. ADJOURNMENT There being no further business to come before the council on motion of Alderman Hill, seconded by Alderman Wilson and by consent of all members present the council adjourned until the next regular council meeting to be held February 6, 1975. ATTEST: CLERK 1. OPENING PRAYER: 2 • ROLL CALL: CITY ())UNCIL OF JACKSONVILLE, ARKANSAS !i<E..'\IDA -SPECIAL CITY CDONCIL MEETING JANUARY 20, 197V'.( · 3 • PlANNING CQ\1MISSION: a. Rezoning o f Proprrties-Kenne dy, Fbxwood, Tara M:::mnt, & Band Airport 4. STREET DEPARTMENT: 5 • GENERAL: ADJOURNEMENT a. Graveling of Road between Marshall Road & Redmond Road (Bob Hill) a. Electrical Ordinance Review-Ord. #336 (Ben Rice) SPECIAL COUNCIL MEETING JANUARY 20, 1975 MUNICIPAL BUILDING The City Council of the City of Jacksonville met in Special Session called to order by Mayor Reid, Monday January 20, 1975 at 6:30 p.m. at the Municipal Building with the Mayor presiding. The meeting was called to order by Mayor Reid who also gave the invocation. On ROLL CALL the following members were present when their names were called, Aldermen: Hill, Elkins, Lehman, Wilson and Smith, 5 present, 1 absent. Alderman Honeycutt was absent from the meeting. A quorum was declared. City Clerk Avants was also present to record the minutes. Mayor Reid stated the purpose of the meeting was to consider (1) recommendation of rezoning the following properties: Kennedy Grocery, Foxwood, Taramount & Bond Airport; graveling of the road between Marshall Road and Redmond Road; and to consider review of Electircal Ordinance #336. Upon recommendation of the Planning Commission: Alderman Wilson moved, seconded by Alderman Smith that the final plat of Phase IV, Foxwood Subdivision be approved. Motion approved by voice vote. Alderman Wilson moved, seconded by Alderman Smith that the final plat of Phase III Tara Mount Subdivision be approved. Motion approved by voice vote. Alderman Hill moved, seconded by Alderman Elkins to rezone Lots 35-36 and 37 of Dupree's East Jacksonville Additions (Kennedy Grocery) from R-1 to C-2. Motion approved by voice vote. Alderman Wilson moved, seconded by Alderman Smith that the Bond Airport property (2.5 acres a tract of land lying in the SW~ of Section 18, Township 3N, Range lOW etc.) be rezoned from R-1 to R-3. Motion approved by voice vote. It was noted an Ordinance would be prepared and presented for rezoning of these properties at the next council meeting. It was stated the new road bed from Redmond Road to Marshall Road has been completed by the county judge and it was under- stood that if the County Judge built the road bed the city would furnish the gravel for the road, which would require approximately 4 inches to hold the road. It was discussed that it would be more economical to have the gravel hauled by an independent hauler than for the city to do the hauling and a bid was presented from Brooks & Sons for the hauling at $1.00 per ton. After it was determined that the cost for hauling would be approximately $1,000.00 or more, Alderman (d5) SPECIAL COUNCIL MEETING PAGE 2 JANUARY 20, 1975 Wilson stated he felt no real emergency existed and that bids should be advertised for this hauling. Alderman Smith moved, seconded by Alderman Lehman that if the road bid is ready for the (jl'avel, that an ordinuncc be drawn waiving the requirements for competitive bidding for hauling of this gravel. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Wilson and Smith, and the following voted nay Alderman Elkins. Motion Carried. Dicussion followed concerning Electrical Ordinance #336 in which it was stated some confusion had existed as to who could be licensed and it hild been interpreted that anyone applying for license who did not live in Jacksonville, would be required to take the test. After discussion it was decided that the city would continue licensing the electricians that have been licensed in the past, that any new applicant would be required to take the test unless he is licensed in a city that has a recripocal agreement with the City of Jacksonville. Elmer Williams, city Inspector asked that the time for obtaining electrical license be extended to February 28, inasmuch it will require considerable time to issue the licenses, and it was decided to hold this request in abeyance until February 6, meeting to decide on the matter. As there was no further business to transact, Alderman Wilson moved, seconded by Alderman Elkins that the meeting adjourn. Motion approved by voice vote. APPROVED: ATTEST: FLOY A11ANTS, CITY CLERK 1. OPENING PRAYER: 2. IDLL CALL: CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGE:Nm -SPECIAL CITY COlliCIL MEETING JANUARY 23, 1975 3 • PlANNING CO.r.MISSION: a. Ordinance #341-Rezoning Keimedy Property and Bond Air Port Property-Amending 4. STREET DEPAR'IMENT: 5 • GENERAL: ADJOURNMENT: Ord. #213 ·& #238 a. Graveling of Road between Mrrshall Road and Redmond !bad Ord. #340 (Bob Hill) a. FUnds for Anti -Buse Phase Out SPECIAL COUNCIL MEETING JANUARY 23, 1975 MUNICIPAL BUILDING The City Council of the City of Jacksonville met in Special Session called, by Mayor Reid on Thursday, January 23, 1975 at 6:30 p.m. at the Municipal Building with Mayor Reid presiding. The meeting was called to order by Mayor Reid who also gave the invocation. On ROLL CALL the following members were present when their names were called, Aldermen: Elkins, Lehman, Wilson and Smith, 4 present, 2 absent. A quorum was declared. City Clerk Avants was ·present and recorded the Minutes. Mayor Reid stated the purpose of the meeting was to consider Ordinance #341 (rezoning Kennedy Property and Bond Airport property; graveling of road between Marshall Road & Redmond Road (Ordinance #340; and funds for Anti-Buse phase out. 11 AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSONVILLE, ARKANSAS AMENDING ORDINANCE NOS. 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS: DECLARING AN EMERGENCY AND FOR OTHER PURPOSES." was introduced. Alderman Wilson moved, seconded by Alderman Lehman that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Elkins, Lehman, Wilson and Smith. Motion received 4 affirmative votes, and 0 negative votes; motion approved. Ordinance, ~read for FIRST TIME BY Alderman Wilson. Alderman Lehman moved, seconded by Alderman Wilson that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Elkins, Lehman, Wilson and Smith. Motion Carried. ORDINANCE ACCEPTED ON FIRST READING. Alderman Wilson moved, seconded by Alderman Smith to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Elkins, Lehman, Wilson and Smith. Motion received 4 affirmative votes and 0 negative votes; whereupon Alderman Wilson read the Ordinance for SECOND TIME. Alderman Wilson moved, seconded by Alderman Smith to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Elkins, Lehman, Wilson and Smith. Motion received 4 affirmative votes and 0 negative votes whereupon Mayor Reid read the Ordinance for THIRD AND FINAL TIME. Alderman Wilson moved, seconded by Alderman Smith that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Elkins, Lehman, Wilson and Smith. Motion received 4 affirmative votes and 0 negative votes. Motion carried. SPECIAL COUNCIL MEETING PAGE 2 JANUARY 23, 1975 Alderman Wilson moved, seconded by Alderman Elkins that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following votetl aye, Aldermen: Elkins, Lehman, Wilson and Smith. Motion Carried. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 3 4 1 this 23rd day of JANUARY 1975. After discussion concerning graveling of road between Marshall Road & Redmond Road Mayor Reid recommended that Ordinance #340 be tabled and it was the general consensus to table Ordinance 340 until a later date. It was explained the ASAP Program ended December 31, 1974, and that Judge Williamson had approved employing Leon Sorrells as probation officer of Antibuse Program during January to phase out the program, that Sherwood was interested in continuing the program and pay ~ the salary. After discussion Alderman Wilson moved, seconded by Alderman Lehman to appropriate $350.00 plus payroll taxes, from Unappropriated Fund to pay the salary of Leon Sorrells for January for the phase out of the Program. Motion approved by voice vote. There being no further business to transact, Alderman Wilson moved, seconded by Alderman Elkins that the meeting adjourn Motion approved, by voice vote. APPROVED: ATTEST: 1. PRAYER: 2 • IDLL CALL: 3. GENERAL: CITY CDlliCIL OF JACKSONVILLE, ARKANSAS AGENDA -SPECIL CITY COT.NCIL MEETING JANUARY 31, 1975 a. Resolution -Wage Schedule~Police, Fire Departments. b. Utility Contract Renewal ( 1) Arkla &\5 Co. -Ord . (2) General Tele -Ord. (3) AP&L -Ord. #342 #343 #344 c. Group Insurance -$15.00 d. Proba. tion Officer -Sala:ry : $3, 832. 00 for Anti~use*******-668.00 TOTAL---$4,500.00 e. Approval of Final Budget -Ord. #345 f. Thirty-DAy Extension on Electrical Licensing SPECIAL COUNCIL MEETING JANUARY 31, 1975 The City Council of the City of Jacksonville met in Special Session, called by Mayor Reid, on Friday, January 31, 1975 at 12:00 noon, at the Municipal Building with Mayor Reid presiding. The meeting was called to order by Mayor Reid who also gave the invocation. On ROLL CALL the following members were present when their names were called: Aldermen: Hill, Lehman, Wilson, Smith and Honeycutt, 5 present, 1 absent; a quorum was declared. Alderman Elkins was present after Roll Call. City Clerk Avants was present and recorded the minutes. Mayor Reid stated the purpose of the meeting was to consider: Resolution-Wage Schedule for Police & Fire Departments Utility Contract renewals: (1) Arkansas Louisiana Gas Ord. 342 (2) General Telephone Ord. 343 (3) Arkansas Power & Light Ord. 344 Increase of $5.00 in city's participation of employee group insurance; to consider appropriating $4,500 yearly salary for probation officer for anti-buse program; to approve City of Jacksonville Budget 1975; Ord. 345; providing a 30 day extension for electrical licensing. ~"A RESOLUTION APPROVING A WAGE SCHEDULE FOR EMPLOYEES IN THE FIRE AND POLICE DEPARTMENT.11 was introduced. Alderman Hill, moved, seconded by Alderman Honeycutt that the resolution be read. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Wilson, Smith and Honeycutt, 5 ayes, 1 nay. RESOLUTION read in its entirety by Alderman Wilson. Alderman Hill moved, seconded by Alderman Honeycutt that the Resolution be approved and adopted this date. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Smith and Honeycutt and the following voted nay, Alderman Wilson, 5 ayes, 1 nay. Motion Carried. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 1 4 5 - 7 5. Alderman Wilson stated he favored automatic raises rather than an employee being recommended by their cheif for a raise. Police Chief Brickell asked that consideration be given to the salary increase given the Assistant Chief inasmuch as there is only $10.00 difference in a captain's salary and the assistant' chief's salary. Fire Chief Schmitt also asked consideration that the salaries of Jim Bradley, Vernon Canon SPECIAL COUNCIL MEETING JANUARY 31, 1975 and Norman Moseley be increased $30.00 to be in line with the other drivers in the department. It was decided to discuss these matters at a later date. "AN ORDINANCE FIXING AND IMPOSING AN ADDITIONAL ASSESSMENT TO BE PAID THE CITY OF JACKSONVILLE,ARKANSAS, BY ARKANSAS LOUISIANA GAS COMPANY AND THE METHOD OF PAYMENT THEREOF; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES." was introduced. Alderman Wilson moved, seocnded by Alderman Elkins that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; motion approved. Ordinance read for FIRST TIME by Alderman Elkins. Alderman Wilson moved, seconded by Alderman Hill that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith, and Honeycutt. ORDINANCE ACCEPTED ON FIRST READING. Alderman Hill moved, seconded by Alderman Elkins to suspend the rules and place the Ordinance on SECOND TIME. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Elkins, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; whereupon Alderman Elkins read the Ordinance for SECOND TIME. Alderman Hill moved, seconded by Alderman Honeycutt to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes whereupon Alderman Elkins read the Ordinance for THIRD AND FINAL TIME. Alderman Hill moved, seconded by Alderman Lehman that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Elkins, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes, and 0 negative votes. Motion Carried. Alderman Hill moved, seconded by Alderman Honeycutt that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson Smith and Honeycutt. Motion Approved. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 3 4 2 this 31st day of January 16, 1957. SPECIAL COUNCIL MEETING PAGE 3 JANUARY 31, 1975 "AN ORDINANCE FIXING AND IMPOSING AN ADDITIONAL ASSESSMENT TO BE PAID THE CITY OF JACKSONVILLE, ARKASNAS, BY GENERAL TELEPHONE COMPANY OF THE SOUTHWEST AND THE METHOD OF PAYMENT THEREOF: DECLARING AN EMERGENCY AND FOR OTHER PURPOSES." Alderman Hill moved, seconded by Alderman Honeycutt that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; motion approved. Ordinance read for FIRST TIME by Alderman Wilson. Alderman Wilson moved, seconded by Alderman Elkins that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion approved. ORDINANCE ACCEPTED ON FIRST READING. Alderman Wilson moved, seconded by Alderman Lehman to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes, and 0 negative votes; whereupon Alderman Wilson read the Ordinance for SECOND TIME. Alderman Wilson moved, seconded by Alderman Honeycutt to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes whereupn Alderman Wilson read the Ordinance for THIRD AND FINAL TIME. Alderman Wilson moved, seconded by Alderman Elkins that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes. Motion Carried. Alderman Hill moved, seconded by Alderman Wilson that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Elkins, Wilson, Smith and Honeycutt. Motion Carried. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 3 4 3 this 31st day of January 1975. Mr. Frey, represent A P & L Co. stated his company felt the $40,000 assessment made by the city should not be placed on the utility, that some other means should be found to raise fund~ that the tax is regressive and that it places a burden on the customers. (JI) SPECIAL COUNCIL MEETING PAGE 4 "AN ORDINANCE FIXING AND IMPOSING THE AGGREGATE AMOUNT OF FEES, CHARGES AND SPECIAL TAXES TO BE PAID THE CITY OF JACKSONVILLE, ARKANSAS BY ARKANSAS POWER & LIGHT COMPANY AND THE METHOD OF PAYMENT TIIEREOF, DECLARING AN EMERGENCY AND FOR OTHER PURPOSES." Alderman Wilson moved, seconded by Alderman Elkins that the Ordinance be placed on FIRST _READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes, and 0 negative votes; motion approved. Ordinance read for FIRST TIME by Alderman Smith. Alderman Wilson moved, seconded by Alderman Lehman that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion Carried. ORDINANCE ACCEPTED ON FIRST READING. Alderman Wilson moved, seconded by Alderman Elkins to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; whereupon Alderman Smith read the Ordinance for SECOND TIME. Alderman Wilson moved, seconded by Alderman Elkins to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Elkins, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes whereupon Alderman Smith read the Ordinance for THIRD AND FINAL TIME. Alderman Wilson moved, seconded by Alderman Honeycutt that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes. Motion Carried. Alderman Hill moved, seconded by Alderman Wilson that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion Carried. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 3 4 4 this 31st day of January 1975. Alderman Honeycutt moved, seconded by Alderman Lehman to increase the city's participation in the employee Group Insurance Program, beginning March 1, 1975, in the amount of $5.00 per policy which will now make the city's participation $15.00 per policy, Motion approved by voice vote. SPECIAL COUNCIL MEETING JANUARY ., 1975 S l Discussion followed concerning hiring a probation officer for the antibuse program which will be funded by a grant of 50% by the Arkansas State Transportation and 50% city matching funds. It was explained that Sherwood, had formerly decided to parti- cipate in the program, but had later decided to employ their own probation officer. It was stated that approximately $4,500.00 matching funds will be required if the city parti- cipates in the program. After discussion it was the general consensus that this matter be tabled until February 6, meeting. "AN ORDINANCE ADOPTING A BUDGET FOR THE YEAR OF 1975 MAKING AN APPROPRIATION AND AUTHORIZATION FOR EXPENDITURES FOR THE OPERATION OF THE VARIOUS DEPARTMENTS OF THE CITY GOVERNMENT FOR THE PURCHASE OF MATERIALS, SUPPLIES, EQUIPMENT AND SERVICES; PROVIDING FOR AND EMERGENCY AND FOR OTHER PURPOSES. " was introduced. Alderman Wilson moved, seconded by Alderman Lehman that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson Smith, and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; motion approved. Ordinance read for first time by Alderman Wilson. Alderman Wilson moved, seconded by Alderman Elkins that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Elkins, Wilson, Smith and Honeycutt. Motion Carried. ORDINANCE ACCEPTED ON FIRST READING. Alderman Wilson moved, seconded by Alderman Hill to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; whereupon Alderman Wilson read the Ordinance for SECOND TIME. Alderman Hill moved, seconded by Alderman Wilson to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes whereupon Alderman Wilson read the Ordinance for THIRD AND FINAL TIME. Alderman Hill moved, seconded by Alderman Honeycutt that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye , Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes. Motion Carried. Alderman Wilson moved, seconded by Alderman Hill that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the (}3) {J4) SPECIAL COUNCIL MEETING PAGE 6 JANUARY 31, 1975 following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion Carried. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 3 4 5 this 31st day of JANUARY 1975. Alderman Smith moved, seconded by Alderman E.lkins to grant a 30 day extension period to obtaining electrical license. Motion approved by voice vote. It was stated that North Little Rock has approved a recripocal agreement on electrical license with the City of Jacksonville and possibly Little Rock and Cabot will also do so in the near future. ADJOURNMENT There being no further business to transact, Alderman Honeycutt moved, seconded by Alderman Lehman that the meeting be adjourned. Motion approved by voice vote. APPROVED: ATTEST: CLERK PRAYER: ROLL CALL: PRESENTATION OF MINUTES: CORRECTIONS AND/ OR ADDITIONS: WATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: SANITATION DEPARTMENT: r 1 S1REET DEPARTMENT: PARKS & RECREATION: GENERAL MAYOR 1 S ANNOUNCEMENT: APPOINTMENTS: ADJOURNMENT: AGENDA February 6, 197 5 Regular Meeting -January 16, 197 5 Special Meeting -January 20, 197 5 Special Meeting -January 23, 197 5 Special Meeting -January 31, 197 5 Regular Meeting -January 2, 197 5 Special Meeting -January 6, 197 5 Special Meeting -January 9, 197 5 Dick Jeter Water Contract Approval of Rates Grant #74-192 (5) Police Officers Approval of Annual Report Jacksonville Elderly Activities Program Approval of: $2,000 for UMPTA BUS $3,000 from Gen'l. Fund $5,000 TOTAL Sign Ordinance -Vote on legal height of sign located at W. Main in Industrial Park area. (Sign is two-feet too high) (Mr. Ben Rice) Probation Officer Salary: $3,832.00 668.00 ANTI-BUSE $4,500.00 TOTAL Claim on Employee Bond (Mr. Larry Wilson) Ordinance #339 -Comb. of City Clerk/City Treas. Offices (Mr. Larry Wilson) Jacksonville Animal Shelter (TOPIC) Mr. Lynn Sample -Volunteer Fireman Planning Commission Nominees: Mr. Robert T. Runge, Mr. Dennis Locke Planning Commission Re-Nominee: Mr. Cleo Cavender COUNCIL MEETING FEBRUARY 6, 1975 MUNICIPAL BUILDING 7:30 p.m. to 9:00 p.m. The City Council of the City of Jacksonville, met Thursday, February 6, 1975, at the Municipal Building. The meeting was called to order by Mayor Reid who also gave the invocation. On ROLL CALL the following members were present as their names were called, Aldermen: Hill, Lehman, Wilson, Smith, and Honeycutt, 5 present, 1 absent; a quorum was declared. Alderman Elkins was absent from the meeting. Others present were, Mayor Reid, Clerk Avants; Ben Rice, City Attorney; Tommy Bond, Consulting Engineer; Elmer Williams, City Inspector; Ophelia Blasingame, Beautification Director; Gerald Hamm, Sanitation Supervisor; Chief Brickell of Police Department; Dick Huck, Park Director; Elmer Hines, Water Supervisor; Greg Wood, Ass't Water Supervisor; Bobby Brewer, Sewer Supervisor; Freeda Pierce, Chief Water Dept. Cashier and Billie Wright, Billing Supervisor. PRESENTATION OF THE MINUTES The Minutes of the Regular Meeting of January 16, 1975, and the Minutes of the Special Meetings of January 20, January 23 and January 31, 1975, were presented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES Corrections and/or additions to the minutes of the Regular Meeting of January 2, 1975, and the Minutes of the Special Meetings of January 6, and January 9, 1975, were the next order of business. After no corrections or additions were presented, Alderman Wilson moved, seconded by Alderman Lehman to approve the Minutes as written and presented. All voted in the affirmative. WATER DEPARTMENT Mayor Reid stated at a previous council meeting it was reported the water purchase contract and the service and maintenance contract between the Valentine-Dick Jeter Water Association and the City of Jacksonville had expired and was tabled for recommenda- tions and changes in the agreement. Mayor Reid presented the new contract with the following changes: (1) increase the .50¢ per month water meter to .75¢ (2) increase the $3.50 connection or disconnections fee to $7.00 due to the increase in expenses (3) an increase from $100.00 to $150.00 for the first 300,000 gallons of water which amount shall also be minimum rate per month (4) an increase from .33¢ to .45¢ per 1000 gallons for water in excess of 300,000 gallons, but less than 500,000 gallons (3?} He stated the changes were in agreement with both the Water Company and the Valentine Dick-Jeter Water Association. Alderman Wilson moved, seconded by Alderman Hill to authorize the Mayor to enter into an agreement between the City of Jacksonville and the Valentine Dick-Jeter Water Association for the purchase of water for a period COUNCIL MEETING PAGE 2 FEBRUARY 6, 1975 of 40 years beginning from the date of the initial delivery of any water as shown by the first bill submitted by seller, that the provisions of the contract pertaining to schedule of of rates to be paid by purchaser are subject to monification at the end of every 5 year period, and the contract for Service and Maintenance of Water System be executed which can be terminated by either party on 90 days written notice served on a party by the party desiring to terminate. All voted in the affirmative. POLICE DEPARTMENT Police Chief Brickell reported an application for funds from the Arkansas Commission on Crime & Law Enforcement for Grant 74-192 was submitted last year. He stated this grant would pay the salaries of 5 additional policemen. The application was denied several months ago by the Executive Board based on the fact that funds were insufficient. Recently the Commission contacted the department asking that they reconfirm the application if they desire to have it reconsidered in its present form. Chief Brickell explained that when the application was submitted, the matching fund for the city was $1,822, but now the matching fund would be increased due to the increase in wages. It was questioned concerning the amount the city would expend for the following 2 years and if the city would be required fo continue employment of patrolmen at the expiration of the grant. Alderman Wilson suggested the matter be tabled and that Chief Brickell present figures for the funding of the program for 3 years at the Special Council Meeting, Monday night. It was stated the application must be submitted on or before February 10, 1975. SANITATION DEPARTMENT STREET DEPARTMENT PARK AND RECREATION Dick Huck, Park Director, introduced two members of the Park Commission, Mrs. Zita Sketch and Reedie Ray, and presented the 1974 Annual Activities Report covering the achievements of the Park and Recreation Commission for the calendar year ending December 31, 1974. The report consists of the Introduction, Organization Chart, Park Division and Recreation Division. Mr. Huck reported Johnson Park construction is nearly completed and the grant for Firemen's Park has been extended for one year. Mr. Huck also presented a slide presentation of the activities conducted at Center and Swimming Pool and the park grounds. Alderman Smith moved, seconded by Alderman Wilson to accept and file the Park Annual Report for 1974. All voted in the affirmative. GENERAL Mayor Reid reported the Jacksonville Elderly Activities Program COUNCIL MEETING PAGE 3 FEBRUARY 6, 1975 had requested $5,000 for operating expenses for 1975. It was stated approximately $2,000 will be expended for UMPTA Bus and $3,000 for operational expenses. Alderman Smith moved, seconded by Alderman Honeycutt to appropriate $5,000.00 from General fund, Unappropriated Fund, for the Jacksonville Elderly Activities Program. All voted in the affirmative. Mayor Reid reported the Chamber of Commerce has requested permission to construct a directory sign 20' X 20' located on W. Main Street across from the Carpenter Building. The measurement of the sign is 2 ft. higher than provided by ordinance which stated the maximum sign measurements are 18' X 55'. Alderman Wilson moved, seconded by Alderman Smith to grant a variance to The Chamber of Commerce to construct a sign 20' X 20' at the location. All voted in the affirmative. Mayor Reid stated the Department of Transportation has prepared a grant for the salary of a Probation Officer on an Anti-Buse Program. He stated this program will continue where the Alcohol Safety Action Project had ended but the program will be more detailed. Department of Transportation will fund the project 50%, and the · city's match will be 50% at the estimated cost of $4500; Probation Officer's salary and match funds $3,832.00 and nurse fund $668.00 for administering anti-buse. Alderman Hill moved, seconded by Alderman Honeycutt to authorize the Mayor to enter an agreement with the Department of Transportation effective January 1, 1975 and appropriating the city's matching in the amount of $4500 from Unappropriated Fund. All voted in the affirmative. Alderman Wilson suggested the probation officer submitt a detailed monthly report. Alderman Wilson stated Hickey Construction Company was awarded a contract for various street work in 1974. City employees were used by the contractor during the summer due to a shortage of labor. As a result the city billed the contractor $402.50 for labor. Hickey Consturction Company also brulled the city $1500 for equipment rental which the council did not approve to pay. Alderman Wilson also reported a check was issued to Hickey in the amount of $500.00 for equipment rental later. He further stated the check from Hickey Construction Company has not been deposited in City Funds, therefore he requested that the City Attorney file a claim against the employee's surety bond for "Malfeasance of Office." Ben Rice stated Alderman Wilson had contacted him on this matter and it was transferred to the 'Deputy City Attorney, Robert Batton. He mentioned the check had not been deposited in th the city funds according to Attorney Batton's report. Mayor Reid suggested legal action should not be taken, but said that he would take the necessary steps to ask Attorney Rice to recover the $402.50 without taking anyother action. Mayor Reid suggested that the ordinance to combine the office of City Clerk and City Treasurer be held in abeyance. He stated at .a previous council meeting the ordinance was presented, but during the interval, he had discussed the position with the present City Treasurer, Noel Webb and Dick Hinkle. He stated Mr. Webb agreed to hold the position of City Treasurer with the present V:IO) COUNCIL MEETING PAGE 4 JANUARY 6, 1975 salary, and Mr. Hinkle volunteered to assume the office as an honorary position. Alderman Hill stated the ordinance has an automatic second reading unless the sponsor of the ordinance withdraws. Alderman Wilson withdrew Ordinance #339 from the table; therefore it was the consensus of the council to table the appointment until the next council meeting. Mayor Reid announced he has had several calls from residents in the City complaining about dogs running loose in residential areas. He stated a tranquilizer gun is ordered for the Dog Catcher. He also asked that owners of any pets please try to confine their dogs within fenced yards. APPOINTMENTS Alderman Wilson moved, seconded by Alderman Lehman upon recommendation of Chief Schmitt to appoint Lynn Sample as a member of the Volunteer Fire Department. All voted in the affirmative. Mayor Reid presented the following nominees to serve as members of the Planning Commission for approval: Robert T. Runge, Dennis Locke and the re-appointment of Cleo Cavendar. Alderman Hill stated that two new members were appointed to the Planning Commission in December, and if the two new men mentioned for appointment by Mayor Reid are approved that the Commission would have a majority of new members, that it would by more advantageous to have a majority of old members to work with the new members. Alderman Honeycutt said the two old members (Mr. Cavendar and Mr. Wooley) who are up for re-appointment, have served well and will accept their responsibilities and suggested that they be re-appointed, and to appoint Dennis Locke as a new member. Alderman Lehman stated the members of the Planning Commission put in a lot of hours of hard work and that he !did not like to pass up a person who has done a good job, and that he would like to see two of the members re-appointed and approve one new appointment. After considerable discussion on the matter, Alderman Wilson moved to vote on the question of voting the motion. ROLL CALL and the following voted aye, Aldermen Hill, Lehman, Wilson, Smith and Honeycutt. Motion approved. Alderman Wilson moved, seconded by Alderman Smith to approve the appointments and re-appointments to the Planning Commission recommended by the Mayor. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Wilson, Smith and Honeycutt. Tommy Bond reported that a water line was constructed a few years ago across the top of the Main Street Bridge (Carpenter Realty). The line was not found at the time of the survey and it was not shown on the plans; however a telephone cable which was included in the bid to be moved by the bridge contractor was later moved by the telephone company at no cost to the city. He stated there is $1500 in the contract available for relocating the 8-inch water line and stated COUNCIL MEETING PAGE 5 JANUARY 6, 1975 the Water Company has enough material to re-locate the line, that the price will not exceed $1,350 for labor and equipment, with the Water Company furnishing the material. The water line would be re-located north of the existing box colvert so that it would not interfere with any future construction. Alderman Wilson suggested and it was generally agreed that a change order in the contract be made to re-locate the water line and that the water department furnish the materials and the contractor supply labo~ and equipment. Mayor Reid announced there will be a meetingto finalize the Water Company Budget Monday, February 10, at 7:30 p.m. ADJOURNMENT There being no further business to come before the council on motion of Alderman Wilson seconded by Alderman Lehman and by consent of all members present the council adjourned until the next council meeting to be held February 20, 1975. All voted in the affirmative. APPROVED: ATTEST: 1. PRAYER: 2 • ROLL CALL: 3. GENEFAL: ADJOURNMENT I l CITY CDLNCIL OF JAO<SONVILLE, ARKANSAS AGENDA -SPECIAL CITY COlNCIL MEETING FEBR~ 10, 1975 a. Grant Application-Police Department #74-291 b. BllDG8T -WATER DEPARIMENT c. BUDGET -SEWER DEPARTMENT I I SPECIAL COUNCIL MEETING FEBRUARY 10, 1975 MUNICIPAL BUILDING The City Council of the City of Jacksonville met in Special Session called to order by Mayor Reid, Monday, February 10, 1975 at 7:30p.m. at the Municipal Building with the Mayor p~esiding. The meeting was called to order by Mayor Reid who also gave the invoca- tion. On ROLL CALL the following members were present when their names were called, Aldermen: Wilson, Lehman, Honeycutt, Elkins. Aldermen Smith and Hill were absent from the meeting. A quorum was declared. City Clerk Avants was not present due to illness. Mrs. Nancy Gerren, Secretary to Mayor Reid, was present to record the minutes. Mayor Reid stated the purpose of the meeting was to consider: (1) Grant Application #74-291 concerning the hiring of 5 (five) additional personnel to be used at the Police Department. Alderman Wilson stated that he thought it would be only right and proper if any of these people served as a patrolman that they should receive $600.00 for a starting salary. A jailer or a radio operator wouldn't need to start at this much money, though. This was agreed to by the remainder of the Aldermen and the Mayor. Alderman Wilson stated that since this grant does not establish how these five people are to be specifically used, such as patrolmen, etc., that they could easily be -employed as partolmen, if a vacancy came about through departure of one or more of the regular police force. All Aldermen agreed, as did the Mayor. The clothing and equipment as guns, etc., and uniforms, would be the biggest expense initially. Also, money on this project that is the city's share of the expenditures for salaries would have to come from unappropriated funds. Alderman Wilson stated that we had already tapped quite a bit from this fund already this year and here it was only February. One case in mind was the matching money for the Probation Officer's Salary and the Antibuse Fund. Mayor Reid stated that the Police Dept. was in good shape personell-wise, and that this subject grant was to be resubmitted every 12 months for council's approval. He emphasized and agreed with the Aldermen that if this passes the city council vote and the city does decide to allow the Mayor to apply for subject grant, that the people involved when hired will be told the specific circumstances as to the length of time the job would be good for. Alderman Wilson disclosed through the use of a calculator that the Second Year figures were miscalculated. The total share that the city must pay is approx- imately $11,500.00 and not $3,496.50 as stated in the report. It was retabulated again, just to make sure, and found that his fugures were correct. The Mayor stated there were to be ~o police cars purchased for the specific utilization of these people. They would be used as jailers, patrolmen, etc., but if use of patrol cars was needed, as maybe one of them might be employed as a patrolman, that they would have to double up with what was available in transpor-. tation. In other words, these people would have to be utilized without purchase of any new police cars. SPECIAL COUNCIL MEETING PAGE 2 FEBRUARY 10, 1975 Aldermen Honeycutt and Alderman Wilson discussed the fact that we should emphasize and have it placed in writing when these people are hired that they have the definite understanding about the nature of only 12 months employment and that the second and third year of this grant was not to be misconstrued as three years' work. Mayor Reid stated that the Civil Service Commission would be aware of the one year employment when they voted on the application. As a note to that effect would be attached to the application. Alderman Wilson moved that the city council vote to have Mayor Reid apply for this Grant #74-291 for 5 (five) police personnel (men/women) and it was seconded by Alderman Elkins. ROLL CALL and the following voted aye, Aldermen: Wilson, Honeycutt, Lehman and Elkins. No nays. Motion carried. As there was no further business to transact, Mayor Reid moved, seconded by Alderman Elkins that the meeting adjourn. Motion approved by voice vote. APPROVED: ATTEST: C!l5) PRAYER: ROLL CALL: PRESENTATION OF MINUTES: CORRECTIOOS &/OR ADDITIOOS TO THE MINUTES: WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: SANITATION DEPARTMENT: AGENDA February 20, 1975 Regular Meeting-February 6, 1975 Special Meeting-February 10,1975 Regular Meeting -January 16, 1975 Special Meeting -January 20, 1975 Special Meeting -January 23, 1975 Special Meeting -January 31, 1975 Cash Receipts & Disbursements Accounts Payable Water Services for new subdivisions (Mr. Tommy Bond) Request for Donation of Water Connection (1-f r) & water for Dick Jeter Park (Dick Jeter Water Users Ass'n) Request for Appropriations -$18,500.00 total cost (Bobby Brewer) Monthly Report -Chief Schmitt Approval of Rules & Regulations for Fire Dept. (Bill Brown) Monthly Report -Chief Brickell PARKS & RECREATION DEPARTMENT:.Approval of Resolution-Water Tower Park (Mr. Dick Huck) STREET DEPARTMENT: PLANNING COMMISSION: GENERAL: MAYOR'S ANNOUNCEMENTS: ADJOURNMENT: Recommendations for placement of requested street 1 ights (Mr. Al Garvin) Approval of purchase of Hot Tar Equipment Cost -$1,785.00 (Mr. Al Garvin) No meeting held February 4, 1975 Approval of Resolution-Water and Sewer Dept's. Expenses for 1975 (ESTIMATED) Pathfinder's School-Revenue Sharing-$2,000.00 requested (Mayor James Reid) O.I.C. Approval of Funds -$10,000.00 (Mr. Richard Adair & Mr. Herb Coleman) Approval of Annual Dues -Central Ark. Planning & Development Dist., Inc. -$1,026.00 (Mrs. Avants) Resolution Presentation -Resolution #74 to Mr. Richard Adair & Mr. Harry Dougherty Appointment of City Treasurer (Mayor James Reid) Meeting is being set up to draw up Peters Road Water Purchase Contract Arkansaw Meter Repair Binswanger Capitor Chemical Crain Sales Co. Donnel Office Supply G. P. Freshour Cont. Goodsell Welding Hamil tons Garage IBM James Bros. Jacksonville Gas & Plbg. D. Parker Locksmith Rockwell International Safeway Stores Town & Country Ins. Wal-Mart Stores Waterworks Ser. CURRENT ACCOUNTS PAYABLE WATER DEPT. , Feb. 197 5 $5,843.30 29.78 862.50 187.40 7. 67 333.46 58.71 8.24 160.68 436.55 48.21 55.31 1,455.52 32.84 1,411.00 54.00 25.00 Arkansas Paper Co. Bowles & Eden City Lumber C.B. Carr (Pd.) Double "R" Florist Gary's Florist Ivy Hall Garage 142.29 118.89 315.37 263.80 16.48 6.18 3.50 7 34.52 22.00 Holloway Service (Pd.) Jacksonville Daily News Jack Conrade Electric Cont. 19.55 154.50 Fund(lli) 67.65 11.00 Parkin Printing Water Dept. Petty Cash Razorback Rental Ser. Singer Vaughan Tire Co. Red Walker Garage Total Less Pd. Bills Total Bills Due 6,413.23 11.13 132.36 SEWER DEPT., Feb. 1975 Automatic Engineering Bond Consult. Eng. City Lumber $ 31.55 Bill's Auto Parts 17.97 264.00 362.97 7 3.18 25.00 64.84 Curtin Matheson Ho lman/Pyce Co. Oxford Chemicals Rockwell Casey Jones Crane Ser. Conrade Electric G.P. Freshour Jacksonville Gas & Plbg. Roc-Arc Water Co. Town & Country Ins. 337.00 $19,448.62 1,065.97 $18 '382. 65 Vaughan Tire Co. 1,094.90 119.87 152.36 72.00 383.60 435.19 27.08 Red Walker Garage Total 46.65 $3,509.17 COUNCIL MEETING FEBRUARY 20, 1975 MUNICIPAL BUILDING 7:30 p.m. to 9:30 p.m. The City Council of the City of Jacksonville, met Thursday, February 20, 1975, at the Municipal Building. The meeting was called to order by Mayor Reid who also gave the invocation. On ROLL CALL the following members were present as their names were called, Aldermen: Hill, Elkins, Lehman and Wilson, 4 present, 2 absent; a quorum was declared. Absent: Aldermen Honeycutt and Smith. Alderman Smith was present after ROLL CALL. Others present were Mayor Reid; Clerk Avants; Ben Rice, City Attorney; Jerrel Fielder of Bond Consulting Engineer; Elmer Williams, City Inspector; Ophelia Blasingame, Beautification Director; Gerald Harnrn, Sanitation Supervisor; Chief Leonard Brickell of the Police Department; Chief Wayman Schmitt of the Fire Department; Dick Huck, Park and Recreation Director and Elmer Hines, Water Supervisor. PRESENTATION OF THE MINUTES The Minutes o f the Regular Meeting of February 6, 1975 and the Minutes of the Special Meeting of February 10, 1975 were presented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES Corrections and or addit1ons to the Minutes of the Regular Meeting of January 16, 1975 and the Minutes of the Special Meetings of January 20, 23 and 31 were the next order of business. After no corrections or additions were presented, Alderman Wilson moved, seconded by Alderman Lehman to approve the minutes as written and approved. All voted in the afffirrnative. WATER DEPARTMENT Mayor Reid presented the Water and Sewer Department Cash Receipts and Disbursements Report for 1975. Alderman Wilson moved, seconded by Alderman Elkins to approve for payment the current accounts payable for the Jacksonville Water Department in the sum of $18,382.65 and the Jacksonville Sewer Department in the sum of $3,509.16. All voted in the affirmative. Jerrel Fielder of Bond Consulting Engineer, reported the Water Company has experienced some difficulty in locating water service lines installed by contractors in new subdivisions. He stated the present policy requires developers to install copper water service lines for each pair of lots. The lines are not connected to the water line and simply laid under streets at approximately the lot corners. After the developer pays the fees the Water Company digs up the service lines and connects them to the water line also setting the meter setter, meter and meter box. Mr. Fielder suggested the developer install the service line and connect it to the water line and completely install the meter setter, meter box and make the line wet. If additional construction work damages the line the contractor would make the repairs. In turn the city would rebate the cost of these additional expenses to the developer at such time as a new horne is constructed or once a COUNCIL MEETING PAGE 2 FEBRUARY 20, 1975 year; he mentioned that the overall cost to the city would be much less and also it should free some Water Company personnel for other maintenance work. After considerable discussion on this matter it was the consensus of the council to table this matter until the next council meeting until further recommendations are received from Elmer Hines, Water Company Supervisor. It was the consensus of the Council to table the request for donation of an outside-the-city water connection and water from the Valentine-Dick Jeter Water User's Association for the property known as the Dick Jeter Park. It was questioned whether this property is county property and if the city has authority to approve the request. It was suggested further information be obtained by City Attorney Rice concerning the location of the property and donation of the water before approval of the request. SEWER DEPARTMENT Bobby Brewer, Sewer Supervisor presented a request for appropriation of funds in ~h e s um of $18,500.00. He stated approximately $10,000 will be used for installation of (2) new pumps at the Wilkins Lift Station; $6,000 for repairs to a 75 HP aerator at the West Sewer Treatment Plant; and $2,500 for one (1) flow meter installed at the East Sewer Treatment Plant. Alderman Elkins moved, seconded by Alderman Smith to approve the request for appropriations in the amount of $18,500 following proper bid procedure. All voted in the affirmative. FIRE DEPARTMENT Alderman Hill moved, seconded by Alderman Wilson to accept and file the Fire Chief's report for January 1975; reflecting 3 general alarms and 13 stili alarms with an estimated fire loss during the month at $1,350.00. All voted in the affirmative. Ben Rice, City Attorney, presented the "RULES AND REGULATIONS FOR THE FIRE DEPARTMENT OF THE CITY OF JACKSONVILLE" as approved by the Civil Service Commission. It was stated there is some uncertainity by the firemen concerning the stand-by regulation change. Chief Schmitt reported he had not received any opinions on the matter and he had posted the change on the bulletin board. After further discussion, Alderman Elkins moved, seconded by Alderman Smith to accept the Rules and Regulations for the Fire Department as written and presented. Alderman Wilson suggested the Fire Chief, Council and the Civil Service Commission make a annual study of the regulations to keep them upgraded. Motion approved by voice vote. POLICE DEPARTMENT Alderman Wilson moved, seconded by Alderman Smith to accept and file the Police Chief's Report fo r January 1975; reflecting 518 cases brought before the Municipal Court with total cash from fines forfeitures and other payments as $17,166.64. All voted in the affirmative. SANITATION DEPARTMENT PARK AND RECREATION DEPARTMENT COUNCIL MEETING PAGE 3 FEBRUARY 20, 1975 Dick Huck, Park Director presented "A RESOLUTION FOR CITY PROPERTY USE AND FOR OTHER PURPOSES: stating: WHEREAS, THE Water and Sewer Department of the City of Jacksonville, Arkansas recently purchased 13.48 acres, more or less, for use in a water system improvement program. WHEREAS, said Water and Sewer Department has inadequate man- power and equipment to adequately maintain the appearance and condition of said 13.48 acres, a part of which is vacant land; WHEREAS, the Parks and Recreation Department of the City of Jacksonville has a need for additional outdoor recreation space and has adequate manpower and equipment to maintain the aforesaid vacant land. Mr. Huck explained this property is the land on which the water (53) tank is located. The area described in the resolution is approximately one acre and is surrounded by a fence. It was questioned whether there is any development planned for recreational use as a park in the year 1975. Alderman Wilson moved, seconded by Alderman Lehman that the RESOLUTION be read in its entirety. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson and Smith. Motion Carried. Dick Huck read the RESOLUTION. Alderman Hill moved, seconded by Alderman Lehman to approve, adopt and number RESOLUTION NUMBER 146-75 ON THE 21st DAY OF FEBRUARY 1975. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Elkins, Wilson and Smith. Motion Carried. STREET DEPARTMENT Recommendations for and against the placement of street lights were presented by Al Garvin, Street Superintendent. Alderman Wilson moved, seconded by Alderman Lehman to accept the recommendations as submitted for street lights from the Street Superintendent and Arkansas Power & Light. Motion carried by voice vote. Mayor Reid requested that he be authorized to advertise for bids and purchase hot tar equipment for the Street Department. He stated this equipment is necessary and will be utilized in patching of asphalt streets, cuts etc. After considerable discussion, Alderman Smith moved, seconded by Alderman Wilson to authorize advertizing for bids and purchase of the hot tar equipment at a approximate cost of $1,785.00. Motion carried by voice vote. PLANNING COMMISSION Mayor Reld reported the Planning Commission did not hold a meeting at their regular date of February 4, 1975. GENERAL "A RESOLUTION AUTHORIZING CLASSIFICATION AND MONTHLY SALARY OF THE COUNCIL MEETING PAGE 4 FEBRUARY 20, 1975 JACKSONVILLE WATER & SEWER DEPARTMENTS FOR THE FISCAL YEAR DECEMBER 1, 1974 to DECEMBER 1, 1975.'' was introduced. Alderman Elkins moved, seconded by Alderman Wilson to read the RESOLUTION in its entirety. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson and Smith. Motion Carried. Mayor Reid read the RESOLUTION. Alderman Wilson moved, seconded by Alderman Smith to approve the RESOLUTION. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson and Smith. Motion received 5 affirmative votes and 0 negative votes. Motion Carried. RESOLUTION APPROVED AND ADOPTED AND NUMBERED l 4 7 -7 5 this 21st DAY OF FEBRUARY 1975. It was the general consensus of the council to hold a meeting Thursday, February 27, at 8:00 p.m. to discuss the Water and Sewer Department Audit Report for 1974. Mayor Reid stated that copies of the audit are available and can be obtained in his office. Mayor Reid presented a request for $2,000 from the Pathfinder's School. He stated these funds will be expended for on-going programs for mentally and/or physically handicapped s chool age children, pre-school children and a dults. It was questioned whether the school is rece iving funds fr om t he Federal government or any other progr a m. It was the co n sensus of the council to table this request and authorize Be n Ri ce, City Attorney to research the matter of the city donating these funds from General or Revenue Sharing Funds to be used for this purpose. Former Alderman Richard Adair presented a request for $10,000 for the OIC Program located in Jacksonville. He stated these funds would be expended for the salary of the branch manager, supplies, brouchures, printing, travel expenses and office rental etc. This amount is for 4 months starting March 1st and funds will be requested only once. Mr. Herb Coleman was present at the meeting to answer questions. After considerable discussion on this matter Alderman Wilson moved, seconded by Alderman Lehman to appropriate $4,000.00 from RE VE NUE S HARING FUNDS for the OIC Program, if the funds can be l egally expend ed from that fund through approval of Ben Rice, City Attorney. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson and Smith. Motion Carried. Mayor Reid requested that he be authorized to make payment of dues for the Central Arkansas Planning and Development District, Inc. for 1975-76. It was questioned the initial part CAPD COUNCIL MEETING PAGE 5 FEBRUARY 20, 1975 contributes to the City of Jacksonville and it was also suggested this matter be tabled until the next council meeting and invite a representative from CAPD to the meeting to discuss the program and explain the services they have available. Mayor Reid presented a RESOLUTION of Commendation to Former Alderman Richard Adair and also stated a similar RESOLUTION will be presented to former Alderman Harry Dougherty at a later date. Alderman Wilson moved, seconded by Alderman Elkins to appoint Dick Hinkle as Honorary City Treasurer of the City of Jacksonville, term concurrent with the Mayor. ROLL CALL and the following voted aye, Aldermen: Elkins, Wilson and Smith and the fo llowing voted nay Aldermen Hill and Lehman. Motion received 3 affirmative votes and 2 negative votes. Motion Carried. Mayor Reid then appointed Dick Hinkle as City Treasurer of the City of Jacksonville term to be concurrent with the Mayor's term. Alderman Wilson moved, seconded by Alderman Elkins to accept Mayor Reid's appointment of Dick Hinkle as City Treasurer of the City of Jacksonville term concurrent with the Mayor. ROLL CALL and the following voted aye, Aldermen: Elkins, Wilson and Smith and the following voted nay, Aldermen Hill and Lehman. Motion Carried. MAYOR'S ANNOUNCEMENTS It was the consensus of the council to hold a meeting with the committee and residents on Peters Road to discuss the Water Purchase Contract on February 26, 1975 at 4:00 p.m. at the Water Department Building. It was stated Alderman Wilson, Chairman of the committee and Alderman Smith and Lehman will attend the meeting with Elmer Hines, Water Supervisor and Billie Wright, Water Department Billing Supervisor. Michael Wilson, State Representative, requested an opinion of the council members concerning a bill now in the senate dealing with 4 year staggered terms of office of aldermen. He stated the bill required 4 years of service instead of the 2 years now held by aldermen. The Council indicated they are in favor of the bill. Alderman Smith requested City Attorney Rice check into the matter transferring future meetings of the City Council to the Police and Courts Building. Jerrel Fielder reported that March lOth is the deadline to prepare the application for HUD money, and explained if these funds can be obtained that some of the money could be used for Sewer in South Jacksonville. It was the consensus of the council that Mr. Fielder of Bond Consulting Engineers be authorized to proceed with the application. (5~ COUNCIL MEETING EAGE 6 FEBRUARY 20, 1975 ADJOURNMENT There be1ng no further business to come before the council on motion of Alderman Hill, seconded by Alderman Lehman and by consent of all members present the council adjourned until the next regular council meeting to be held March 6, 1975. All voted in the affirmative. APPROVED: ATTEST: F "AN~Y CLERK PRAYER: ROLL CALL: PRESENTATION OF MINUTES: CORRECTIONS & CR (51) AGENDA March 6, 1975 Regular Meetlng-February 20, 197 5 ADDITIONS TO MINUTES: Regular Meeting -February 6, 1975 WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: SANITATION DEPT: S'lREET DEPARTMENT: PARKS' & RECREATION: GENERAL: Farrell Subdivision -Water Lines (Alderman Hill) Request for Donation of Water -Dick Jeter Park (Ben Riee) Water Services for new Subdivisions -Rebate to Contractors. (Tommy Bond) Request for out-of-city limits tie-on -LeMay Road Vote on $44,742.45 Settlement, LRAFB Sewer Dept. & LRAFB Sewer Contract Monthly report -Chief Schmitt Monthly Report -Chief Brickell Monthly Report -Rehabilitation Program (Leon Sorrells) Request for Monies for non-uniformed personel (clothing allowance Slurry Seal Conference -Request for Street Supt. Al Garvin to Attend Approval of $20,892.17 low bid on Slurry Seal -Sunnyside Addition Pathfinder's School-$2,000.00 Revenue Sharing (Ben Rice) O.I.c. -$4,000.00 -Revenue Sharing (Ben Rice) Audit Report for 1974 (Russell Brown) Approval of Annual Dues -Central Ark. & Plan. & Develop. Dist. (Mrs. Avants) Radar Hand Unit Purchase for State Police -(Alderman Smith) MAYCR 1 S ANNOUNCEMENTS: APPOINTMENTS: Hospital Commission -Chief of Staff, Rebsamen Memorial Hospital 2 year term -Dr. Durham (Mayor Reid) ADJOURNMENT: COUNCIL MEETING MUNICIPAL BUILDING 7:30 p.m. to 9:00 p.m. MARCH 6, 1975 The City Council of the City of Jacksonville, met Thursday, March 6, 1975, at 7:30 p.m. in the Municipal Building. The meeting was called to order by Mayor Reid who also gave the invocation. On ROLL CALL the following members were present as their names were called, Aldermen: Hill, Elkins, Lehman, Wilson and Honeycutt, 5 present 1 absent; a quorum was declared. Alderman Smith was present after ROLL CALL. Others present were Mayor Reid; City Clerk Floy Avants; Ben Rice, City Attorney; Tommy Bond, Consulting Engineer; Elmer Hines, Water Supervisor; Bobby Brewer, Sewer Supervisor; Freeda Pierce, Water Department Cashier; Billie Wright, Billing Supervisor; Janice Herrin, Assistant Billing Clerk; Chief Leonard Brickell of the Police Department; Chief Wayman Schmitt of the Fire Department; Ophelia Blasingame, Beautification Director and Al Garvin, Street Supervisor. PRESENTATION OF THE MINUTES The Minutes o f the Regular Meeting of February 20, 1975 were presented for study and later approval. CORRECTIONS Correcti ons of February corrections seconded by presented. GENERAL AND/OR ADDITIONS TO THE MINUTES an d/or a ddit i ons t o t he Mi nute s of the Regular Meeting 6, 1975 were the next order of business. After no or additions were presented, Alderman Hill moved, Alderman Wilson to approve the Minutes as written and All voted in the affirmative. Mayor Reid requested and was granted permission to deviate from the order of the agenda to introduce Mr. Charles Cummings, Assistant Director of the CENTRAL ARKANSAS PLANNING & DEVELOPMENT DISTRICT. Mayor Reid mentioned he had invited Mr. Cummings to the council to explain the function of the CAPDD and the benefits that could be extended the city to justify payment of dues to the organization. Mr. Cummings presented a brief summary of the program to the council. He explained the CAPDD is a multi-county, multi-purpose organization governed by a Board of Directors. The board is comprised of at least 2/3rds local elected officials of which Mayor James Reid is a member. It was stated services in the program include economic development administration programs, areawide health planning, and areawide programs for the aged and non-metropolitan planning. Mr. Cummings stated Saline, Faulkner, Pulaski, Lonoke, White and Monroe Counties are members of the CAPDD. The CAPDD is responsible for implementing all programs under the authority of the Economic Development Administration. Such projects implemented and developed by CAPDD are as follows: 1) Grants for Public Works Projects 2) Public Works & Business Development Loans 3) Technical Assistance Grants 4) Economic Recovery for Disaster Areas COUNCIL MEETING PAGE 2 MARCH 6, 1975 5) Special Economic Adjustments 6) Title V Emergency Job Opportunities '/) ~egional Excess Property Program Mr. Cummings stated the purpose of the CAPDD is to address the overall goals and objectives of Central Arkansas by functioning as a delivery system of service, thereby providing its citizens with programs which tend to alleviate unemployment, increase the standard of living per capita income. After discussion, Alderman Wilson moved, seconded by Alderman Smith to authorize payment of dues for 1975 to CENTRAL ARKANSAS PLANNING & DEVELOPMENT DISTRICT in the sum of $1,026.00 All voted in the affirmative. WATER DEPARTMENT May o r Re id repo rted there is information needed pertaining to the Water l ines in t he Farrel Subdivision and this matter was tabled until more information can be obtained. Ben Rice, City Attorney reported he invest~gated the possibility of the city donating water and a water tie-on fee to the Dick Jeter Park and mentioned the Park is located outside-the-city limits of Jacksonville, there~ore another form of connecting the park to the city water line must be suggested. He stated the city would be able to meter the water line with a fee as any outside the city water coHnection with the Valentine Dick Jeter Water Association. Therefore, Alderman Wilson moved, seconded by Alderman Lehman to deny the request from the Valentine-Dick Jeter Water Association for the city to donate a water connection and free water to the Dick Jeter Park, due to the property being located outside the city limits of Jacksonville. All voted in the affirmative. Mayor Reid stated at a previous council meeting it was recomme nded by Bond Consulting Engineers and the Water Company that the developer of a subdivision install the service line, connect it to t h e water line and completely install the meter setter, meter box a nd make the line wet. If additional construction work damages the line it would leak and would have to be repaired by the constructor who damaged it. The city in turn would rebate the cost of this additional expense to the devloper at such time as a new home is constructed or once a year. Mr. Bond stated the overall cost to the city would be much less. Mr. Hines presented a reba~e cost for the materials only in the sum of $39.26 and stated this does not include the labor expense. After considerable discussion on the matter, Alderman Wilson moved, seconded by Alderman Lehman to adopt the aforementioned procedure with a rebate in the sum of $50.00 to the contractor until rates are changed in the cost of the materials and by recommendation of Elmer Hines, Water Supervisor, rebate to be on the annual basis. This procedure will take effect immediately. All voted in the affirmative. Mr. Bond reported Stonewall Subdivision is in agreement with the procedure. Ald~rman Hill moved, seconded by Alderman Elkins to approve the COUNCIL MEETING PAGE 3 MARCH 6, 1975 outside-the-city water connection request for the property located on Lot #13, Lemay Road. It was stated this request !Was approved by the Water Supervisor. All voted in the affirmative. SEWER DEPARTMENT Alderman Smith moved, seconded by Alderman Elkins to accept the Sewage Settlement in the amount of $44,742.45 from the Little Rock Air Force Base. It was stated this amount was approved by City Attorney, Ben Rice and Consulting Engineer Tommy Bond. All voted in the affirmative. The amount is retroactive August 1, 1972. Alderman Wilson moved, seconded by Alderman Smith to authorize the Mayor to execute a Sewer Contract between the City of Jacksonville and the Little Rock Air Force Base for sewer services with a change of rate from $.03 per 1000 gallons to $.06 per 1000 gallons of sewage flow. All voted in the affirmative. FIRE DEPARTMENT Alderman Wilson moved, seconded by Alderman Honeycutt to accept and file the Fire Chief's report for February 1975; reflecting 10 general alarms and 21 still alarms with an estimated fire loss during the month at $11,000.00. All voted in the affirmative. POLICE DEPARTMENT Alderman Smith moved, seconded by Alderman Honeycutt to accept and file the Police Chief's Report for February 1975; reflecting 501 cases brought before the Municipal Court with total cash from fines, forfeitures and other payments at $16,787.90 and also include the Probation Officer's report for the month of February reflecting 46 participants in the Rehabilitation Program. All voted in the affirmative. Chief Leonard Brickell requested approval of a special clothing allowance for non-uniformed personnel of $125.00 per man payable twice a year for a total of nine men. He stated uniforms are furnished for the patrolmen but there are several officers who must perform their duties in civilian attire. He stated several items of Clothes have been torn while on duty. Mayor Reid stated this could be done on a Purchase Order Procedure with bid quotes on the clothing from the local stores. It was suggested that a check be issued twice a year to each man in the sum of $125.00 less federal and state taxes. After considerable discussion on this matter, Alderman Smith moved, seconded by Alderman Elkins to authorize the expenditure as a special clothing allowance for non-uniformed personnel of $125.00 per man payable twice a year for a total of 9 men. All voted in the affirmative. SANITATION DEPARTMENT STREET DEPARTMENT It was the consensus of the council to authorize sending Street Supervisor, Al Garvin, to Waco, Texas to the Slurry Seal COUNCIL MEETING PAGE 4 MARCH 6, 1975 Conference, on March 17-19 at the Holiday Inn. Mayor Reid stated the conference will include discussion of types of slurry seal and the demostrcttion of slurry seal equipment. He stated the registration fee and travel expenses in the sum of $75.00 will be issued to Al Garvin. Mayor Reid presented 3 bids for slurry seal in the Sunnyside Hills Addition .. He stated each street was measured and a list of the streets was submitted to the company before bidding. City Attorney Rice questioned whether bid bonds were presented with the bids at the opening and it was reported bonds were not included. He then informed the council that the bid bond has to be received with the bid in order to comply with the state law, and in view of bid bonds not being included in these bids that it would not be legal for any of the bids to be accepted. After discussion, it was decided that the bids must be re-advertised for the slurry seal in the Sunnyside Hills Addition with the stipulation the contractor supply a bid bond with the bid. Al Garvin, Street Supervisor, submitted a report of work done by the Street Department in the month of February to the council. PARK AND RECREATION GENERAL Ben Ric e, City Attorney presented a legal opinion concerning the disbursing of Revenue Sharing Funds for the Pathfinder School and the OIC Program. He stated there is some question about disbursing the monies to these organizations due to a previous case in the Supreme Court. He stated he forwarded this request to the Attorney General and requested his opinion. The reply from the Attorney General's office resolved very little, and told that the Attorney General's office could not submit an official opinion except to "officers and departments of the State Government only." Mayor Reid stated as a elected official of the City of Jacksonville he felt these monies could be used for social services and would accept full responsibility for the appropriations if they should be challenged. Clerk Avants reported detailed specifications of the use of the monies must be submitted before the money is disbursed from REVENUE SHARING FUNDS. Alderman Smith moved, seconded by Alderman Lehman to authorize t h e Mayor to disburse $4,000 to the OIC Program and $2,000 to the Pathfinder School with the stipulation the two corporations submit itemized accounts of the use of the funds to the Ctiy Clerk. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Wilson, Lehman, Smith and Honeycutt. Motion approved by voice vote. Alderman Wilson moved, seconded by Alderman Smith to accept and file the 1974 Water and Sewer Department Audit Report as presented by Brown, Rogers and Brietz CPA Firm. All voted in the affirmative. Alderman Smith moved, seconded by Alderman Honeycutt to trade-in COUNCIL MEETING PAGE 5 MARCH 6, 1975 the radar units presently owned by the City of Jacksonville on two radar hand units and authorize the State Police Department to use these units when not in use by the city. All voted in the affirmative. APPOINTMENTS Mayor Reid appointed Dr. J. W. Durham, Chief of Staff of Rebsamen Memorial Hospital as a member of the Hospital Commission for a 5 year term. Alderman Wilson moved, seconded by Alderman Smith to ratify the Mayor's appointment of Dr. Durham to the Hospital Commission for a term of 5 years effective January 1, 1975. It was stated his term as Chief of Staff at the Hospital will expire in two years. Motion approved by voice vote. Chief Brickell presented a drawing of the proposed official Seal of the City of Jacksonville to the Mayor and the City Council. He stated the seal was prepared and drawn by Patrolman Riley J. Johnston. It was suggested that the seal could be accepted officially at the next council meeting. Alderman Wilson suggested a meeting be held soon pertaining to Street work for 1975. ADJOURNMENT There being no further business to come before the council on motion of Alderman Hill, seconded by Alderman Honeycutt and by consent of all members present the council adjourned until the next council meeting to be held March 20, 1975. ATTEST: ~~ FLOY A NTS, CITY CLERK AGENDA March 20th, I975 PRAYER: ROLL CALL: PRESENTATION OF MINUTES: Regular Meeting -March 6, I975 CORRECTIONS &/OR ADDITIONS TO MINUTES: WATER DEPARTMENT: SEWER DEPAR~1ENT: FIRE DEPARTMENT: POLICE DEPARTMENT: SANITATION DEPARTMENT: PARKS & RECREATION STREET DEP AR'nlENT: PLANNING COMMISSION: GENERAL: APPOINTMENTS: MAYOR' S .ANNOUNCEMENTS: ADJOURNMENT: Regular Meeting -February 20, I975 Cash Receipts & Disbursements Accounts Payable Approval of Disbursement for City Attorney on Supreme Court Appeal of Lonoke County Water Case. (Ben Rice) Sedan & Station Wagon Bid Acceptance Hospital Water Meter (Mayor Reid) Flow Meter Bid Acceptance (Bobby Brewer) Two (2) Pumps Installation At Wilkins Lift Station Bid Acceptance (Bobby Brewer) Proposed Promotion on Pay Scale Schedule (Fireman -to -Driver Status) Thre4 (3) Men (Chief Schmitt) Police Car Bid Acceptance (4 cars) Chief Brickell Slurry Seal Bid Acceptance -Sunnyside Addition (Al Garvin) Proposed Resurfacing of Main Street (From Highw ay I6I to James Street ) Process nam ed -11 Scarifying 11 (Al Garvin) Graveling of General Samuels,!: Road (Mayor Reid) International Cultured Marble Co. -Temp. Permit to place mobile home. Approval of Bid of City of Jacksonville Bldg. Maint. Contract (r1ayor Reid) John Brakeall Emergency Services Coordinator -City of Jax. (l1ayor Reid) Don Manes, Planning Consultant Visit I975 • I976 Turnback Funds Arkansas Paper Co. B111 1 s Auto Parts City Lumber Co. Capitol Chemicals Co. Gary 1 s Florist Ivy Hall Garage James Bros. Magic Mart Mobil Oil Otasco Razorback Mats Singers Town & Country Ins. Waterworks Supply Co. Batesville Truck Line City Lumber Co. Goodsell Welding Jacksonville Gas Oxford Chemicals Scientific Products Water works Supply Co. CURRENT ACCOUNTS PAYABLE WATER DEPT., MARCH I975 55.69 I76.I6 220.64 2,053.75 I7.5I I.75 327.4I 35.II 3,586.34 36.22 I4.oo 2,90I.45 643.00 680.7I Arkansaw Meter Repair B., R. & B. Accountants Crain Sales Co. Double "R" Florist Goodsell Welding JacKsonville Starter J & B Butane Co. Mobil Oil (Paid) National Travelers Inc. Pitney Bowes Safeway Stores Spradlin Auto Repair Vaughan Tire Co. SEWER DEPT., MARCH I975 $ 860.48 5,4oo.oo I49.70 I8.55 I6I.54 3I.82 7!.85 4,456.I7 236.90 37.48 36.JI 23.56 23.I8 $22,257.28 II.54 67.24 4.I2 Conrade Electric Co. Curtis Matheson Scientific Holman / Pyle Co. 63.IO I48. 73 388.00 I93.75 25.00 453.60 76I.9I 482.04 James Bros. o. B. Repair Vaughan Tire Co. I.5.4.5 I74.3I $2,788.79 COUNCIL MEETING MUNICIPAL BUILDING 7:30 p.m. to 9:45p.m. March 20, 1975 The City Council of the City of Jacksonville, met Thursday, March 20, 1975, at 7:30 p.m. in the Municipal Building. The meeting was called to order by Mayor Reid and the invocation was given by Alderman Honeycutt. On ROLL CALL the following members were present as their names were called, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt, 6 present, 0 absent; a quorum was declared. Others present were Mayor Reid, City Clerk Floy Avants; Ben Rice, City Attorney; Tommy Bond, Consulting Engineer; Elmer Hines, Water Department Supervisor; Freeda Pierce, Water Department Cashier; Bobby Brewer, Sewer Department Supervisor; Al Garvin, Street Department Supervisor; Gerald Hamm, Sanitation Supervisor; Chief Wayman Schmitt of the Fire Department and Chief Leonard Brickell of the Police Department. PRESENTATION OF THE MINUTES The Minutes of the Regular Meeting of March 6, 1975 were presented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES Corrections and or additi ons to the Minutes of the Regular Meeting of February 20, 1975, were the next order of business. After no corrections or additions were presented, Alderman Hill moved, seconded by Alderman Lehman to approve the minutes as written and presented. All voted in the affirmative. WATER DEPARTMENT Mayor Reid presented the Water and Sewer Department Cash Receipts and Disbursements Report for February 1975. Alderman Wilson moved, seconded by Alderman Elkins to approve for payment the current accounts payable for the Jacksonville Water Department in the sum of $22,257.28 and the Jacksonville Sewer Department in the sum of $2,788.79. All voted in the affirmative. Alderman Wilson suggested the reports for the cash receipts and disbursements for the Water and Sewer Department be submitted at the time the agenda is presented prior to the council meeting for study. Mayor Reid stated City Attorney Rice has requested approval of payment of fees to his firm in the amount of $1,400 for work done concerning the Little Rock Air Force Base Water Contract and the Supreme Court Appeal of the Lonoke County Water case. City Attorney Rice reported in the previous year approximately 400 hours was spent on these two cases and that he had drawn $1,400 last year. Alderman Smith moved, seconded by Alderman Hill to approve the payment of $1,400 to Ben Rice as the 1975 payment for legal work done on these cases said payment to be made from the Bond Issue Fund. All voted in the affirmative. Mayor Reid reported bids were advertised and opened for the purchase COUNCIL MEETING Page 2 March 20, 1975 of a station wagon for the Water Department and a sedan for the Mayor's office on March 18, 1975 at 10:30 a.m. He stated 3 bids were received from local car dealers. Alderman Hill moved, seconded by Alderman Honeycutt to reject the bids due to the fact they were improperly submitted to the council in that authorization had not been made by the council to advertise for bids for this equipment. He reported the council has in prior years gave the authorization to the Mayor to advertise for bids. Mayor Reid stated he was acting upon Ordinance #115 and Ordinance #307 which gave him authorization to advertise for bids. Clerk Avants reported in previous matters of this kind the council was asked to give the authorization to the Mayor but did not know of and ordinance specifying these procedures. After considerable discussion on this matter the Mayor called for a ROLL CALL vote on the aforementioned motion. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Wilson and Honeycutt and the following voted nay, Aldermen: Elkins and Smith. Motion received 4 affirmative votes and 2 negative votes. Motion Carried. Mayor Reid stated the Hospital requested that a water meter be placed at the Hospital. He mentioned this is needed for inform- ation for information for grant applications in which the hospital applies for federal funds. Elmer Hines, presented a price quotation in the amount of $1,617.11 from Arkansaw Meter Repair & Supply Inc. It was questioned whether the hospital will be billed for water. Alderman Wilson moved, seconded by Alderman Smith to authorize the Mayor to advertise for bids for a water meter for Rebsamen Memorial Hospital. Sealed bids will be presented at the next Council Meeting. All voted in the affirmative. SEWER DEPARTMENT Mayor Reid reported bids were opened for the purchase of a flow meter for the Sewer Department on March 19, 1975 at 10:30 a.m. and only one bid was received. He stated the bid was in the sum of $2,995.80 from Northgate Plumbing Company. Alderman Hill moved, seconded by Alderman Smith to accept the bid for purchase of the flow meter from Northgate Plumbing Co. in the amount of $2,995.80. All voted in the affirmative. Mayor Reid also presented bids for the installation of two pumps at Wilkins Lift Station. He stated the bids were opened March 20, 1975 at 10:30 a.m. and were in the following amounts: NORTHGATE PLUMBING & HEATING CO. Alternate: install pump utilizing as much existing pipe & fittings as possible S & S CONSTRUCTION $8,565 $6,375 $10,400 It was reported the difference in the two bids was the price of the float control. After discussion, Alderman Smith moved, seconded COUNCIL MEETING PAGE 3 MARCH 20, 1975 By Alderman Lehman to accept the bid from Northgate Plumbing Co. in the amount of $8,565 for the installation of two sewer pumps at the Wilkins Lift Station. All voted in the affirmative. FIRE DEPARTMENT Chief Wayman Schmitt of the Fire Department requested the council promote Eugene Canon, Lester Moseley and Jimmy Bradley from firemen to driver and be advanced from pay scale Schedule B $655.00 per month to pay scale C $685.00 per month. Alderman Smith moved, seconded by Alderman Lehman to accept the Fire Chief's recommendation effective April 1, 1975. All voted in the affirmative. POLICE DEPARTMENT Mayor Reid stated bids were opened for the purchase of 4 automobiles for the Police Department on March 18, 1975 at 10:45 a.m. The following bids were received as per specifications: RAY DODGE, INC. ACLIN FORD HAROLD GWATNEY $18,204.72 18,645.12 18,752.76 Alderman Hill presented some discussion in regard to the speci- fications for the cars as to whether the city needed cars with the 4 barrel carburator and dual exhaust sytem for patrol in the city. Greg Grizzel, representative from Ray Dodge stated the four barrel carburator would be appreciated more by the policemen and would be to an advantage in extreme apprehensions. Ass't Police Chief Charles Crook presented gas mileage figures on the different engines now operated by the Police Department; and reported the larger engine attained more gas mileage as compared to the smaller engine. After considerable discussion on this matter, Alderman Wilson moved, seconded by Alderman Hill to accept the bid from Ray Dodge Inc. for the purchase of 4 cars for the Police Department in the amount of $18,204.72 to be paid from REVENUE SHARING FUNDS. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Wilson and Honeycutt and the following voted nay Alderman Smith and Alderman Elkins abstained. Motion Carried. SANITATION DEPARTMENT PARKS & RECREATION STREET DEPARTMENT Mayor Reid announced bids were opened March 19, 1975 for slurry seal for the Sunnyside Hills Addition. The following bids were received: BITUMINOUS ASPHALT BEN M. HOGAN, CO. INC. $22,616.46 $25,581.60 Alderman Wilson moved, seconded by Alderman Smith to accept the low bid from Bituminous Asphalt Co. in the sum of $22,616.46 for slurry seql for the Sunnyside Hills Addition. Alderman Wilson also l>J) l?J) COUNCIL MEETING PAGE 4 MARCH 20, 1975 suggested someone supervise the project as to the quality of the work and have an independent test made. It was stated it would cost approximately $600 to $000 on thu.t item on laboratory test and it was suggested in the discussion the purchasing agent see what kind of procedure testing is needed and how many random samples are required. After discussion it was decided someone could check behind the machine even hourly and follow up the work. All voted in the affirmative. Mayor Reid stated a proposal to resurface Main St. from Hwy. 161 to West James St. He stated this process is know as scarifying. Alderman Hill moved, seconded by Alderman Honeycutt to table this project until the Street Work Meeting for 1975 is held. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson and Honeycutt and the following voted nay: Alderman Smith. Motion Carried. Mayor Reid reported that a previouls agreement was made by Judge Frank Mackey and the City of Jacksonville to construct a road extension from Marshall Road to Redmond Road wherein the county judge would build the road bed and city would gravel it. He also mentioned the Judge had remarked that he would gravel the road again but there was no confirmation on the date it would be done; therefore he requested he be authorized to gravel the above mentioned road. It was estimated the gravel and hauling to be $8,000. Alderman Hill moved, seconded by Alderman Honeycutt to authorize the Mayor to purchase the gravel and begin to gravel the road. (city purchase gravel, pay for hauling at 95¢) There was considerable discussion pertaining to the date in which the County planned to gravel the road and if the city should wait until that time. Alderman Wilson moved, seconded by Alderman Elkins to table the aforementioned motion. ROLL CALL and the following voted aye, Alderman Wilson and Elkins and the following voted nay, Aldermen: Hill, Lehman, Smith and Honeycutt. Motion Carried. Alderman Hill moved, seconded by Alderman Smith to call for the question or limit the discussion on this matter. ROLL CALL and the following voted aye1 Aldermen: Hill, Lehman, Smith and Honeycutt and the following voted nay, Aldermen: Wilson and Elkins. Motion Carried. Returning to the original motion in which Alderman Hill moved, seconded by Alderman Honeycutt to authorize Mayor Reid to gravel the road extension from Marshall Road to Redmond Road at the aforementioned cost ; the following vote ensued. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman Smith and Honeycutt and the following voted nay, Aldermen: Wilson and Elkins. Motion Carried. PLANNING COMMISSION The Minutes of the Planning Commission's Meeting of March 17, 1975 COUNCIL MEETING PAGE 5 MARCH 20, 1975 were read and the following action taken upon their recommendation: Alderman Hill moved, seconded by Alderman Sith to table the req~est from International Cultured Marble Company to place a mobile home temporarily on Lot 7 Metropolitan Commercial Estates. The permit to be effective one year from the date granted by the council after which it must be presented for consideration to determine whether or not the need still exists. This matter to be checked by Ben Rice, City Attorney. Motion approved by voice vote~ GENERAL Mayor Reid presented a bid from Current Products and Services Company of Jacksonville, for janitorial and carpet cleaning services. He stated the employee who was hired to clean the buildings had resigned. Alderman Smith moved, seconded by Alderman Hill to accept the bid from Current Products & Services Company in the amount of $563.33 per month which includes janitorial service plus cleaning supplies and cost to initially strip and wax all flooring etc. for the Police, City Hall, Library and Water Department buildings, predicated upon this firm obtaining a privilege tax. APPOINTMENTS Alderman Hill moved, seconded by Alderman Wilson to accept the Mayor's recommendation to appoint John H. Brakehall of 1600~ Military Road as Emergency Services Coordmnator term effective immediately and being indefinite. All voted in the affirmative. Mayor Reid introduced Mr. Dona]d Manes of Manes & Associates, Inc. a planning consultant and asked the council to remain after adjournment to hear Mr. Manes explain how his firm might aid the city in obtaining funding thru HUD and matters pertaining to costs etc. It was the consensus of the council to hold a street meeting Tuesday March 25, 1975 at 7:30 p.m. to discuss street work for 1975. Mayor Reid mentioned setting up a Bi-Centennial Committee; hiring an equipment operator in street department to replace an employee who resigned; and that the 1975-76 Turnback fund to city will be increased. ADJOURNMENT There being no further business to come before the council on motion of Alderman Lehman, seconded by Alderman Hill and by consensus of all members present the council adjourned until the next regular council meeting to be held April 3, 1975. All voted in the affirmative. ATT/: F L~J*&~TY CLE RK CL5J 1. PRAYER: 2 • ROLL CALL : 3. GENERAL; ADJO~; CITY CDlNCIL OF JACt<SONVILIE, AKRANSAS AGENDA. -SPECIAL CITY CDUNCIL MEETING MARrn 27, 1975 a . ALT. #4 Presentation -Iva in St. & James Intersection · SPECIAL COUNCIL MEETING MUNICIPAL BUILDING MARCH 27, 1575 The City Council of the City of Jacksonville met in Special Session ealled to order by Mayor James G. Reid, Friday, March 27, 1975 at 7:45p.m., :at the Municipal Building with the Mayor presiding. The meeting was called to order by Mayor Reid who also gave the invocation. On ROLL CALL the follo~g members were present when their names were called, Aldermen: Wilson, Lehman, Honeycutt, Elkins and Smith. Aldennan Hill was absent from this meeting. A quorum was declared. City Clerk Avants was not present and Mrs. Nancy Garren, Secretary to Mayor Reid was present to record the minutes. Mayor Reid stated the purpose of calling the council J.nto special session vras for deciding if the council would accept Alternate Plan No. 4 prepared by the State Highway Department on our MaJ.n and James Street intersection proposed re- vamping for the purpose of better traffic~ flotoJ, less congestion and for the future needs of the community. Mayor Reid informed council that changes involved in this Alternate Plan No. 4 were basically that it would be four-lanes, No. James to Vine Street. Main St. would have left turn from both east and west directions going north and south. We would use our existing right-of-way with the small exception of a small corner on Main and James Street at McDonald's Restaurant. It was also brought out that we would have to contact American Oil Company if this Alt. Plan #4 was approved because the city will have to use existing right-of- ..,ra"1 and thus we would be getting close to the gasoline pumps at Amoco Station presently existing ther9; also, there is a possibility that the large canopy covering these gasoline pumps would have to be moved further back onto their property line because of the possibility of large, high trucks making right hand turn onto Main St. from James St. might accidently come in contact with canopy hanging over the existing right-of-way. It was also stated that probably the only one who would object to this Alt. #4 would be "Skipper" at the American Oil Station because of this widening venture at this intersection. There would be approXimately 57-ft. of right-of-w~ used out of the legal existing 60-ft. limit. Also, stonn drainage would be needed and this has been promised to us that we can go ahead with this from property owners involved. Mayor Reid ala0 stated to council that approval is needed on this Alternate #4 plan tonight because we have to let the state know if it is approved eo they can go ahead and advertise for a public hearing. Legal time is 21 days ahead- of-time notice to the people before having hearing. Aldennan 1 ilson noted that this plan probably in his estimation would not be controversial, so a public hearing probably won't be needed. Alderman Smith asked what had happened to Alternate Plan #3 that had been recently approved by the Council. Alderman f.i.lson explained that his father, Mr. Pat Wilson could not give permission on his right-of-way on the McDonald Restaurant end of this mainly because of lease that has been established between himself and the McDonald Restaurant chain located in Chicago, Illinois. Mayor Reid stated that on Dupree Street and So. James St. area that nothing would be done at this time. Mayor Reid said that expenditure would run approximately $2oo,ooo.oo on a 70/30 basis; 30% for the city's part which would run approximately $60,000.00 C73) Page No. 2 CITY COUNCIL MEEI'ING (SPECIAL) March 27, 1975 Alderman Wilson made a motion to approve this Alternate No. 4 plan for Main & James Street intersection and to proceed with the Highway Department 1 s recommendation to advertise for public hearing . Motion was seconded by Alderman Elkins. ROLL CALL Blld the following voted aye, Aldermen: Wilson, Honeycutt, Lehman, Elkins, Smith. All ayes, no nays. As there was no further business to transact, Alderman Wilson moved, seconded by Alderman Elkins that the meeting adjourn so they could get on with street business for the city for 1975. Motion was approved by voice vote. APPROVED: ATTEST: .!,- r PRAYER: ROLL CALL: PRESENTATION OF MINUTES: CORRECTIONS AND / OR ADDITIONS TO MINUTES: WATER DEPARTMENT SEWER DEPARTMBNT: FIRE DEPARTMENT: POLICE DEPARTMENT: SANITATION DEPARTMENT: PAR:\S & RECREATION: STREET DEPARTMENT: PLANNING COMMISSION: GENERAL: APPOT.NTMENTS: MAYOR' S ANNOUNCW..ENTS: ADJOURNMENT: (>~ AGENDA April 3, 1975 Regular Meeting -March 20, 1975 Special Council Meeting-March 27, 1975 March 6, 1975 Resolution No. 148-75 \vater Services for new Subdivisions (Ben Rice) , Replacement of Equipment Operator (Mayor Reid) Request for outside of the city limit tie-on Kerr Station Road Approval to advertise for bids -10 11 Water line Shady Lane (Mayor Reid) Permission to advertise for bids -Replace 4" Line with 6 11 Line between Brewer & Braden Sts., with one (1) man hole (Bobby Brewer) Monthly Report -Chief Schmitt Permission to advertise for bids and purchase -Gas Tank at Police Dept. (Mayor Reid) Solid Waste Study -Mr. Charles Steel, Chairman of Steering Committee. (Acceptance of $635.00 cost) (Mayor Reid) Monthly Report -Street Department (Al Garvin) Stonewall Subdivision -Drainage of Surface Water Sharing of Expenses with PFS (Al Garvin) Acceptance of bid for "scarifying" of Main St. (Al Garvin) International Cultural Marble (Ben Rice) Special Census Count (Mayor Reid) Sign for Pizza Inn (Ben Rice) Request to change from National Bldg. Code to Southern Building Code (Elmer Williams) Request to hire City Engineer (Mayor Reid) Acceptance of Bicentennial Committee (Mayor Reid) Building Maintenance Contractor City Council meeting place Inventory of all city departments Trip to Goldsboro, No. Carolina COUNCIL MEETING MUNICIPAL BUILDING 7:30 p.m. to 9:30 p.m. APRIL 3, 1975 The City Council of the City of Jacksonville, met Thursday, April 3, 1975, at 7:30 p.m. in the Municipal Building. The meeting was called to order by Mayor Reid and the invocation was given by Alderman Elkins. On ROLL CALL the following members were present as their names were called, Aldermen: Hill, Elkins, Lehman, Wilson and Honey- cutt, 5 present, 1 absent; a quorum was declared. Alderman Smith was present after ROLL CALL. Others present were, Mayor Reid; City Clerk Avants; Ben Rice, City Attorney; Elmer Williams, City Inspector; Elmer Hines, Water Supervisor; Bobby Brewer, Sewer Supervisor;Freeda Pierce, Water Department Cashier; Ophelia Blasingame, Beautification Director; Gerald Hamm, Sanitation Supervisor; Al Garvin, Street Supervisor and Dick Huck, Park and Recreation Director. PRESENTATION OF THE MINUTES The Minutes of the Regular Meeting of March 20, 1975, and the Minutes of the Special Meeting of March 27, 1975, were pre- sented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES Corrections and I or additions to the Minutes of the Regular Meeting of March 6, 1975, were the next order of business. After no corrections or additions were presented, Alderman Hill moved, seconded by Alderman Elkins to approve the Minutes as written and presented. All voted in the affirmative. SANITATION DEPARTMENT Mayor Reid requested and was granted permission to deviate from the order of the agenda to discuss the Solid Waste Study as presented by Arkansas Power & Light Company. Mayor Reid introduced Mr. Charles L. Steel, Chairman on the Steering Committee on Solid Waste, to explain the study which was per- formed by Arkansas Power & Light. Mr. Steel Stated he and Mr. Jason Rouby met with former Mayor John Harden on April 10, 1974 and outlined to him the proposed feasibility study for the use of solid wastes as a boiler fuel. He also men- tioned this study had been suggested by the Arkansas Asso- ciation of Municipalities and representatives from the Munic- ipal League at a cost of estimate of $20,000. The proposal was that AP & L pay for half the cost of making the study and that the other half of the study be paid for as a coop- erative venture by the Municipal and County Governments which were in the central Arkansas region; including Jefferson County, Pine Bluff, Little .Rock and Pulaski County. Mr. Steel stated Mayor Harden agreed that the City of Jacksonville would pay $635, with installments to be determined jointly between Metroplan and Arkansas Power & Light Co. and the progress of the study. He further stated on October 22, 1974 Mr. Jason COUNCIL MEETING PAGE 2 APRIL 3, 1975 Rouby wrote Mayor Harden and told him the study was approx- imately 3/4ths complete and requested the City make payment in the sum of $350.00 and of this date payment had not been received. Mr. Steel stated the study has been completed and the final report is now being prepared. The study will in- dicate the use of solid wastes as boiler fuel is technically feasible and it is practical for part of the study area. Alderman Wilson moved, seconded by Alderman Smith to author- ize payment of $635.00 to Arkansas Power & Light Co. for the feasibility study on solid waste from General Fund in the Sanitation Department. All voted in the affirmative. WATER DEPARTMENT "AN ORD INANCE AMENDING Sec. 5.7 OF ORDINANCE NO. 154 AND Sec. 17.24.120 OF THE MUNICIPAL CODE OF THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES.· '1 was introduced. Alderman Wilson moved, seconded by Alderman Honeycutt that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; motion approved. Ordinance read for FIRST TIME by Alderman Wilson. Alderman Hill moved, seconded by Alderman Honeycutt that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. ORDINANCE ACCEPTED ON FIRST READING. Alderman Wilson moved, seconded by Alderman Honeycutt to sus- pend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 af- firmative votes and 0 negative votes; whereupon Mayor Reid read the Ordinance for SECOND TIME. Alderman Hill moved, seconded by Alderman Honeycutt to fur- ther suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Alder- men: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes where- upon Mayor Reid read the Ordinance for THIRD AND FINAL TIME. Alderman Hill moved, seconded by Alderman Wilson that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the follow- ing voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes. Motion carried. COUNCIL MEETING PAGE 3 APRIL 3, 1975 Alderman Hill moved, seconded by Alderman Honeycutt that the EMERGENCY CLAUSE BE APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes. Motion carried. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 3 4 6 this 3 day of April 3, 1975. Mayor Reid requested that he be authorized to employ an equip- ment operator in the Water Department to replace the previ- ous operator. Alderman Smith moved, seconded by Alderman Wilson to authorize the Mayor to replace the equipment oper- ator in the Water Department at the same salary. All voted in the affirmative. Alderman Smith moved, seconded by Alderman Hill to accept the outside-the-city water tie-on from Carrol Lockhart for the property adjacent to Well Site #2, Lonoke County, Ark. on Kerr Station Road. It was stated this request was checked by Ben Rice, City Attorney, Tommy Bond, Consulting Engineer and Elmer Hines, Water Supervisor. All voted in the affir- mative. MayorReid requested authorization to advertise for bids for a 10" water line to be laid from Blount & George Water line to be laid from Blount & George water main to ShadY Ac res Lane. Alderman Wilson reported the council had previously agreed with Harold Carlisle, developer of Shady Acres Subdivision, to pay the difference between a 4" and a 6" water line to Shady Acres at the cost of $2,000 or ~ the cost of the pro- ject, whichever is less. Alderman Hill explained since that agreement a third party had entered into the situation and the third party, Mr. Chuck Drummond will only be able to utilize a 10" water line and not the 6" line. After consid- erable discussion on this matter, Alderman Hill moved, sec- onded by Alderman Smith that the city participate in this line with the contractors and assume the cost in difference between a 6" and 10" line to Shady Lane and 2 fire plugs be included in cost and to authorize Mayor Reid to advertise for bids for this line to be laid from the main line located between Blount and George and the Union Hall to Shady Acres Lane with the stipulation the city's part of the agreement is to pay the difference between the previous 6" water line agreed upon and a 10" water line· It ~as stated this bid will in- clude two fire hydrants. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Wilson, Smith and Honeycutt and the following voted nay, Alderman Elkins. Motion Carried. COUNCIL MEETING PAGE 4 APRIL 3, 1975 SEWER DEPARTMENT Mayor Reid report e d the present 4 11 sewer line located between Br ew er & Br aden S treets affecting 4 houses in the area is in need of replacement. Bobby Brewer, Sewer Supervisor suggested the 275 feet of 4 11 line be replaced with a 6 11 line to provide better sewer service in the area. Alderman Wilson moved, seconded by Alderman Hill to authorize Mayor Reid to adver- tise and purchase a 6 11 sewer line to be laid between Brewer and Braden Streets with one manhole (It was estimated this project would cost approximately $3,000.) All voted in the affirmative. FIRE DEPARTMENT Alderman Sm i th moved, seconded by Alderman Elkins to accept and file the Fire Chief•s report for March, 1975; reflecting 8 general alarms and 14 still alarms with an estimated fire loss during the month at $9,900.00. All voted in the affir- mative. POLICE DEPARTMENT Chief Le onard Brickell of the Police Department requested a gas tank be installed at the rear of the Police Department building. He stated the new cars which have been purchased for the department will burn only unleaded gas. It was also stated the tank at the warehouse could be locked up at night and utilized only during the day for other city vehicles. Alderman Smith moved, to authorize the Mayor to advertise for bids for a gas tank for the Police & Fire Departments. After calling for a second to the motion twice and receiving no answer the motion died due to a lack of a second. It was questioned whether an oil company would install a pump free. After discussion Alderman Wilson moved, seconded by Alderman Lehman to table the request until the next council meeting so that Alderman Hill can contact and obtain infor- mation about an oil company installing a gas tank free of charge. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson and Honeycutt and the follow- ing voted nay, Alderman Smith. Motion Carried. PARK & RECREATION DEPARTMENT STREET DEPARTMENT Alderman Wllson moved, seconded by Alderman Smith to accept the Street Department Report for March, 1975. All voted in the affirmative. Alderman Hill was out of the room at the time of voting. Mayor Reid presented a letter from Pulaski Financial Services Inc. pertaining to alleviating the poor drainage of surface water along the north boundary of Stonewall. Mr. Giddings, Vice President of PFS stated the corporation will make avail- able $1,000.00 to help with this expense. Tommy Bond, Con- sulting Engineer stated the drainage ditch East of the Sewer Plant must be opened before any work near the subdivision COUNCIL MEETING PAGE 5 APRIL 3, 197 5 is started so as to have a place for the water to run off. Therefore, Alderman Wilson moved, seconded by Alderman Hill to authorize Mayor Reid to contact PFS and explain the cir- cumstances and that the city will accept their help on the cost of renting the machine when they get to that portion of the drainage problem that will be done in that area. All voted in the affirmative. Mayor Reid presented a bid from Jim Jackson, Contractor for scarifying Main St. in the amount of $13,933.65 for a total of 14,667 sq. yds. He stated this process would include Main St. from North of the James St. Intersection to Hwy. 161. Alderman Smith moved, seconded by Alderman Wilson to accept the bid for scarifying Main St. in the amount of $13,933.65. ROLL CALL and the following voted aye, Aldermen: Wilson and Smith and the following voted nay Aldermen: Hill, Elkins, Lehman and Honeycutt. Motion received 2 affirmative and 4 negative. Motion Denied. PLANNING COMMISSION Ben Rice, City Attorney Stated he had been authorized to check the zoning classification on Lot 7 Metropolitan Commercial Estates for the International Cultural Marble Co. to place a mobile home on this lot temporarily for security purposes. Attorney Rice stated in his opinion that if the home is used as a residence, permission can not be granted, but would be acceptable if used as an office in a commercial zone.·According to the zoning may the exact classfifcation can not be deter- mined between C-1 and C-2. After discussion, Alderman Elkins moved, seconded by Alderman Hill that City Attorney Rice no- tify International Cultural Marble Company that due to zoning regulations the request for a mobile home, if used for res- idence, be denied. Motion approved by voice vote. GENERAL Mayor Reid requested that he be authorized to apply for a Special Census for the City of Jacksonville. He stated the last census was performed in 1972 and he felt there ha~ been consideralbe growth in the city. He stated he had been in- formed that based on a population of 25,000 that the census would cost $11,165.00 of which $5,515.00 would be paid to the Bureau and the balance retained to pay enumerators, etc. Alderman Smith -moved, seconded by Alderman Lehman to authorize the Mayor to conduct a Special Census and to pay the costs from Unappropriated Fund. ROLL CALL and the following voted aye, Aldermen: Hill, Elkin, Lehman, Wilson and Honeycutt. All voted in the affirmative. Mayor Reid presented two requests for sign variances from Ben Rice and ,the Pizza lnn. City Attorney Rice withdrew his request due to the composition of the ordinance pertaining to the size of signs. He recommended a committee be formed to study the ordinance composed of planning commission members (J.V COUNCIL MEETING PAGE 6 APRIL 3, 1975 and aldermen. It was reported there are several signs in the city limits which are of a size that is illegal. Alder- man Hill moved, seconded Alderman Lehman to disapprove the request of Pizza Inn for the sign variance at this time un- til a study can be made. Motion approved by voice vote. After consideralbe discussion it was the general consensus that the Mayor be authorized to appoint a committee to study the sign ordinance and sign problems on Main Street. Mayor Reid therefore appointed Ben Rice, City Attorney, Chairman; Elmer Williams, City Inspector; Alderman Hill; Alderman Smith; and Alderman Wilson as a committee to study the sign ordinance and contact the Planning Commission and to report to the Council. Elmer Williams, City Inspector, requested the Council change the City Ordinance (Chapter 16.04) from the National Building Code to the Southern Building Code. Ben Rice, City Attorney, stated an ordinance will be presented at the next council meeting to amend the ordinance. Mayor Reid presented a resume for City Engineer for William C. Owens for the City Council to review and also introduced Mr. Owens to the Council. Alderman Hill stated he also had an application for the position. Alderman Wilson moved, sec- onded by Alderman Lehman to set a deadline date for applica- tions for City Engineer as April 10, 1975. All voted in the affirmative. APPOINTMENTS 11 A RESOLUTION APPOINTING A BICENTENNIAL COMMISSION AND FOR OTHER PURPOSES." was introduced. Alderman Hill moved, seconded by Alderman Honeycutt to read the RESOLUTION in its entirety. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. All voted in the affirmative. RESOLUTION was read by Alderman Smith. Alderman Hill moved, seconded by Alderman Honeycutt to approve and adopt the RESOLUTION. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honey- cutt. All voted in the affirmative. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 1 4 8 -75 this 3rd day of APRIL 1975 MAYOR'S ANNOUNCEMENTS Mayor Reid reported the Building Maintenance Contractor paid his privilege tax to the city and is now cleaning the building, and is giving good service. Mayor Reid mentioned he is still checking into the possibility CITY COUNCIL PAGE 7 APRIL 3, 1975 of changing the meeting place for the city council meetings as yet there is no available conference rooms. Mayor Reid also announced the city inventory has been prepared and is on file in his office for observance. He mentioned he will be out of town at the time of next council meeting attending a meeting in Goldsboro, North Carolina. Alderman Wilson moved, seconded by Alderman Lehman to appoint Alder- man Don Elkins as Mayor-Pro Tempore to preside at the next regular council meeting. All voted in the affirmative. ADJOURNMENT There being no further business to come before the council on motion of Alderman Hill, seconded by Alderman Lehman and by consent of all members present the council adjourned until the next regular council meeting to be held April 17, 1975 in the Council Chamber. ATTEST: 1. PRAYER: 2 • IDLL CALL: 3. GENERAL: ADJOURNMENT: CITY ())UNCIL OF JACKSCNVILLE I ARKANSAS AGENDA -SPECIAL CITY ())UNCIL MEETJNG APRIL 10 I 1975 a. Flood Control Survey (Mr. Harold Glass of H.U .D.) b. Animal Control ~Mr. Bill DeGrasse, Pres. Pulaski County Htnnane Society) c. Grass CUtting Bids EXEaJriVE SESSION Personnel Matters SPECIAL COUNCIL MEETING APRIL 10, 1975 MUNICIPAL BUILDING 7:30 p.m. to 9:30 p.m. The City Council of the City of Jacksonville met in Special Session Thursday, April 10, 1975. The Meeting was called to order by Mayor Reid who also gave the invocation. On ROLL CALL the following members were present as their names were called, Aldermen: Hill, Elkins, Lehman, Smith and Honeycutt, 5 present, 1 absent; a quorum was declared. Alderman Wilson was present after ROLL CALL. Others present were Mayor Reid; City Clerk Avants; Ben Rice, City Attorney; Tommy Bond, Consulting Engineer and Elmer Hines, Water Supervisor. PURPOSE OF THE MEETING Mayor Reid announc ed t h e purpose of the Special Meeting was to discuss the Flood Control Survey; the possibility of constructing a new animal shelter and advertising for grass cutting bids. FLOOD CONTROL SURVEY Mayor Reid introduced Mr. Harold D. Glass, a flood insurance specialist, for HUD's Dallas offices. Mr. Glass explained the stu~y to begin April 15 in the city. Mr. Glass stated that HUD has contracted with the Soil Conservation Service (SCS) in the state to do the actual work in the study. He introduced Doug Edwards and David Anderson with the Little Rock offices of SCS. The study will be conducted by HUD at the entire expense of the Federal Government. Mr. Glass presented a preliminary map of the flood prone areas in the city. He mentioned these maps can be used as a tool to control construction and can be obtained at Traveler's Indemnity Insurance in Little Rock after approval. The study will include a topological survey of the corporate limits of the area and when completed it will show the area's elevations. He stated the study should try to regulate new construction in flood prone areas. Mr. Glass reported the study and preliminary re-map will require from 10 to 12 weeks to complete and the total study map should be completed in approximately one year. It was the consensus of the council that Tommy Bond, Consulting Engineer; have an opportunity to study the preliminary map and make any suggestions he deems necessary before approving the map. At this point the council moved to recess. ANIMAL SHELTER After recess, Mayor Reid also suggested the possibility that Revenue Sharing Funds could be used to build a new Animal Shelter. He stated the present animal shelter is a two-story building occupied on the lower level by the city animal shelter and the upper level by the Jacksonville Humane Society. Mayor Reid introduced Mr . William DeGrasse, president of the Pulaski County Humane Society. Mr. DeGrasse offered the services and recommendation of their society to help build the Jacksonville Humane Society and also recommended the leash law be updated. It was the consensus of the council to appoint a committee to study the leash law and to discuss the SPECIL COUNCIL MEETING PAGE 2 APRIL 10, 1975 possibility of combining the services of the Pulaski County Humane Society and the Jacksonville Humane Society. Mayor Reid app6inted Aldermen: Larry Wilson, Robert Smith, Dr. Singleton; a representative of the Pulaski County Humane Society and Jacksonville Humane Society and the Jacksonville Poundmaster to a committee to study the leash laws. Mayor Reid also requested the committee discuss hiring an extra person to help clean the shelter and feed the animals and attend to visitors coming to the building. BIDS-Grass Cutting Mayor Reid reported approximately $14,000 was spent for mowing grass in the past year and recommended this work be advertised for bids. It was suggested that possibly two tractors could be purchased for use in mowing at the cost of the mowing last year and be more economical than hiring by the hour. Alderman Smith moved, td advertise for bids and purchase a tractor. After calling for a second to the motion twice and hearing none the motion died due to a lack of a second. It was the consensus of the council to authorize Alderman Hill to obtain figures on the cost to purchase a tractor, and report to the council. Dr. Bailey left some plans for building a dog pound and offered his assistance if the city plans to build a pound. ADJOURNMENT There being no further business to come before the council on motion of Alderman Wilson, seconded by Alderman Smith and by consent of all members present the council recessed to enter into executive session after whicfi it was moved and approved until the next regular council meeting to be held April 17, 1975. ATTEST: r ( PRAYER: ROLL CALL: PRESENTATION OF MINUTES: CORRECTIONS &/OR ADDITIONS TO MINUTES: WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEP AR'IMENT: POLICE DEPARTMENT: SANITATION DEPARTMENT: PARKS & RECREATION DEPT: STREET DEPARTMENT : PLANNING COMMISSION: GENERAL: APPOINTMENTS: MAYOR'S ANNOUNCEMENTS: ADJOURNMENT: AGENDA April 17, 1975 Regular Meeting -April 3, 1>75 Special Council Meeting -April 10, 1975 Regular Meeting -March 20, 1975 Special City Council Meeting-March 27, 1975 Cash Receipts and Disbursements Accounts Payable/,, / Approval of BidVs -Hospital Water Meter Proposed Lease Agreement -Radio Antenna West Water Plant ( ToiJUey" Bond) Water / Sewer Rate Study (Mr, Flanders) Monthly Report -Chief Brickell Approval of Bids -Scarifying, Main St, (Alderman Wilson) Taramount Subdivision -Rezoning ORDINANCE NO. 347 (Ben Rice) Resolution No. 149•75 70th General Assembly ( Ben Rice) Approval to store trailer for six months (Alderman Lehman) Sign Ordinance -(Alderman Wilson) (Ben Rice) Request to change from Nat 1 1 Bldg. Code to Southern Bldg, Code ORDINANCE NO. 348 (Ben Rice) Parks & Recreation Dept., Reappointment to Commission Mr. Joe Williamson (5 year term) Public Hearing at next City Council Meeting -May 1st. Concerns Quorum Court I ) CURRENT ACCOUNTS PAYABLE WATER & SEWER DEPT., APRIL 1975 Aclin Ford Co. Berg & Son Machine Shop Burroughs Corp. Conrade Electric Co. Crain Sales Co. V.I. W. Grainger Inc. Holloway Service Ivy Hall Garage James Bros. Larry' s V. ~v. Repair Mobil Oil Co, Razorback Rental Service Remington Rand Office Machine D.A. Sparks, Inc. s. & s. Const. Co. Inc. Southwestern Lab. Scientific Products Town & Country Ins. Vaughan Tire Co. Waterworks Supply Co. \val-Mart Stores 40.76 7.83 33.99 298.20 156.20 69.11 267.35 172.82 257.53 129.85 4,822.26 36.00 26.97 12.46 548.11 85.50 31.14 2,196.00 348.61 3,486.45 14.43 Ark. Meter Repair 3,082.19 Bill's Auto Parts 48.78 Capitol Chemical Co. 193.50 Const. Machinery of Ark. 59.17 Goodsell Welding 147.84 Hamilton's Garage 73.49 Ivy's Auto Supply 26.00 Jacksonville Gas 115.43 Jacksonville Daily News (Pd.) 15.20 Little Craftsman (Pd.) 25 .oo Roc-Arc Water Co. 18.46 Royal Business Machines 65.67 Spradlin Auto Repair 530.66 Strickland Trnasportation 23.26 Safeway Stores 32.33 Sears 11.78 Southern States Ind. Inc. ~d) 70.70 Buddy Taylor Elec. Co. Inc. 60.00 Red Walker's 87.55 \vi tcher Elec. Motor Ser. 38.56 $17' 767.14 (CO) COUNCIL MEETING MUNICIPAL BUILDING 7:30 p.m. to 9:30 p.m. APRIL 17, 1975 The City Council of the City of Jacksonville, met Thursday, April 17, 1975, at 7:30 p.m. in the Municipal Building. The meeting was called to order by Mayor Pro-Tempore, Don Ekins, who also gave the invocation. On ROLL CALL the following members were present as their names were called, Aldermen: Hill, Smith, Lehman, Wilson, Honeycutt and Alderman Elkins; who presided as Mayor-Pro Tempore, 6 present, 0 absent; a quorum was declared. Others present were City Clerk Floy Avants; Ben Rice, City Attorney; Tommy Bond, Consulting Engineer; Ophelia Blasingame, Beautification Director; Chief Leonard Brickell of the Police Department; Elmer Hines, Water Department Supervisor and Bobby Brewer, Sewer Department Supervisor. It was stated Mayor Reid was attending a meeting in North Carolina and will return Monday. PRESENTATION OF THE MINUTES The Minutes of the Regular Meeting of April 3, 1975 and the minutes of the Special Meeting of April 10, 1975, were presented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES Corrections and or additions to the Minutes of the Regular Meeting of March 20, 1975, and the minutes of the Special Meeting of March 27, 1975, were the next order of business. After no corrections or additions were presented, Alderman Hill moved, seconded by Alderman Smith to approve the minutes as written and presented. All voted in the affirmative. WATER DEPARTMENT The Water and Sewer Department Cash Receipts and Disbursements Report for March 1975 was presented. Alderman Smith moved, seconded by Alderman Wilson to approve for payment the current accounts payable for the Jacksonville Water & Sewer Department in the sum of $17,767.14. All voted in the affirmative. The following bids for a 4 inch water meter to be placed at Rebsamen Memorial Hospital were presented: WATERWORKS SUPPLY COMPANY ARKANSAW METER REPAIR & SUPPLY INC. UNIVERSAL PIPE & SUPPLY INC. $1,575.59 1,617.11 1,623.08 It was mentioned that a bid received from Bowles & Edens Co. was rejected due to the bid being incomplete. Alderman Hill moved, seconded by Alderman Lehman to accept the low bid from Waterworks Supply Co. of Little Rock in the sum of $1,575.59, for a 4 inch water meter to be placed at Rebs.amen Memorial Hospital. Motion approved by voice vote. Elmer Hines, Water Department Supervisor, mentioned there will be a short delay in receiving the meter. ~3) COUNCIL MEETING PAGE 2 APRIL 17, 1975 A request from Bond Consulting Engineer to lease a space at the West Water Plant to install a two-way radion antenna was presented. Mr. Bond, of Bond Consulting Engineers; stated his firm's radio system is similar to the Water Department's and is now located by his office; and would like to improve his communication by raising the height of this antenna. He stated the West Water Plant is located on the highest hill in this area and requested he be allowed to relocate his antenna at the West Water Plant. He stated he would like to have a (5) year lease and would agree to remove-the equipment with (2) weeks notice from the Mayor, for a fee of $5.00 per year. Alderman Smith moved, seconded by Alderman Hill to authorize the Mayor to sign the lease agreement with Bond Consulting Engineers to allow the firm to relocate their radio antenna at the West Water Plant for a period of 5 years at a fee of $5.00 per year. Motion approved by voice vote. Mr. Jerry Flanders, of Mountain Home, a Utility Consultant, who performed the Service Study of the City of Jacksonville's Water and Sewer Operations for the Year of 1974 was introduced. Mr. Flanders stated this study was an anaylsis of all 1974 expenses dealing with providing water and sewer services to residents, businesses and industries in the city. He mentioned the report reflects expenses changes in cost in order to provide a basis for revisions in rates so as to recover the cost of rendering the services. Mr. Flanders reported the minimum cost of water service for residential customers be raised from $2.25 to $3.00 for 3000 gallons of water. He also suggested the commercial and industrial customers be charged a minimum based on the size of the meter. The rate for sewer service for residential customers would be increased from $1.50 to $2.25 per month; and commercial and industrial service rate would be $3.50 per customer minimum or 30% of the water bill each month whichever is greater. The study showed the $152,495 the adjusted rate~ would bring in would be 18.1% increase over collections for 1974. Mr. Flanders pointed out that businesses have not been charged for private sprinkler systems for fire protection but stated the city provides the necessary water lines and water pressure. After discussion, Alderman Smith moved, seconded by Alderman Wilson to accept the Service Study of the Water and Sewer Operation for the Year 1974 as presented by Mr. Jerry Flanders. It was the consensus of the council to take the study under advisement and contact Mr. Flanders for any information. All voted in the affirmative. SEWER DEPARTMENT FIRE DEPARTMENT POLICE DEPARTMENT Alderman Hill moved, seconded by Alderman Lehman to accept and COUNCIL MEETING PAGE 3 APRIL 17, 1975 file the Police Chief's report for March 1975; reflecting 458 cases brought before the Municipal Court with total cash from fines, forfeitures and other payments as $11,866.95. All voted in the affirmative. SANITATION DEPARTMENT PARKS AND RECREATION DEPARTMENT STREET DEPARTMENT Alderman Wilson requested the bid received from Jim Jackson, Contractor; for scarifying Main St. be reconsidered. He stated this process included re-heating the existing-surface and re-laying it with a top coat overlay; which would enable the street to maintain the same level and would not cause drainage problems. In the discussion, it was recommended that Main St. be slurry sealed at a less expensive cost, which will function sufficiently for approximately 2 to 3 years; until the time more extensive work such as widening Main St. could be afforded. Alderman Wilson moved, seconded by Alderman Smith to accept the bid from Jim Jackson, Contractor for scarifying Main St. from North of James St. to Hwy. 161 covering approximately 14,667 sq. yds. at a cost of $13, 933.65. ROLL CALL and the following voted aye, Aldermen: Wilson and Smith and the following voted nay, Aldermen: Hill, Elkins, Lehman, and Honeycutt. Motion received 2 affirmative and 4 negative votes. MOTION DENIED. Alderman Hill suggested this matter could be discussed at the Street Meeting and to invite the contractors to explain the process of scarifying. " PLANNING COMMISSION "AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSONVILLE, ARKANSAS; AMENDING ORDINANCE NOS. 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES." was introduced. Alderman Wilson moved, seconded by Alderman Smith that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; motion approved. Ordinance read for FIRST TIME by Alderman Wilson. Alderman Wilson moved, seconded by Alderman Smith that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Elkins, Lehman, Wilson, Smith and Honeycutt. Alderman Hill was out of the room. ORDINANCE ACCEPTED ON FIRST READING. Alderman Honeycutt moved, seconded by Alderman Lehman to .suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 5 affirmative votes and 0 negative votes; whereupon Alderman Smith read the Ordinance for the SECOND TIME. (Alderman Hill was not present) COUNCIL MEETING PAGE 4 APRIL 17, 1975 Alderman Wilson moved, seconded by Alderman Lehman to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 5 affirmative votes and 0 negative votes; whereupon Alderman Smith read the Ordinance for THIRD AND FINAL TIME. (Alderman Hill was not present.) Alderman Wilson moved, seconded by Alderman Honeycutt that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 5 affirmative votes and 0 negative votes. Motion Carried. Alderman Honeycutt moved, seconded by Alderman Smith that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Elkins, Lehman, Wilson, Smith and Honeycutt. (Alderman Hill was not present.) Motion Carried. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 3 4 7 this 17th day of APRIL 1975. GENERAL Ben Rice presented "A RESOLUTION EXPRESSING APPRECIATION TO THE 70TH GENERAL ASSEMBLY FOR ITS ACCOMPLISHMENTS ON BEHALF OF THE CITIES AND TOWNS OF ARKANSAS, AND FOR OTHER PURPOSES." as requested by Mayor Reid. Alderman Hill moved, seconded by Alderman Honeycutt to read the RESOLUTION in its entirety. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Wilson, Smith and Honeycutt. Motion received 5 affirmative votes. (Alderman Lehman was not present.) Alderman Smith read the RESOLUTION in its entirety. Alderman Hill moved, seconded by Alderman Honeycutt to approve and adopt the RESOLUTION. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Wilson, Smith and Honeycutt. Motion received 5 affirmative votes and 0 negative votes. Motion approved. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 1 4 9 - 7 5 this 17th DAY -OF APRIL 1975. Alderman Lehman presented a request from Mr. Peterson to store a 60' mobile home on a vacant lot located at 1400 Stamps St. He stated storing this mobile home will not exceed 6 months, as Mr. Peterson is leaving Jacksonville to find another location. He stated the mobile home will not be in use during this time. Alderman Hill moved, seconded by Alderman Smith to approve the request from Mr. Peterson to place a mobile home at COUNCIL MEETING PAGE 5 APRIL 17, 1975 1400 Stamps St. with the stipulation that it does not remain on the lot for a period exceeding 6 months. All voted in the affirmative. Alderman Wilson presented a request from Ken Prince Sight and Sound to place a 75 sq.ft. sign on the building located in the Jackson Square Shopping Center on So. James St. He stated this business will occupy two spaces in the center and the sign will only be placed on the store front. Alderman Wilson moved, seconded by Alderman Lehman to approve a 25' variance request from Ken Prince Sight an& Sound to place a 75 sq. ft. sign on their building located in the Jackson Square Shopping Center. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. All voted in the affirmative. Ben Rice, Chairman of the committee to study the sign ordinance which includes Alderman Hill, Alderman Smith and City Inspector Elmer Williams met and reviewed the Little Rock's and No. Little Rock's Sign Ordinance. He mentioned the present city ordinance was adopted in 1969, therefore anyone erecting a sign after this date that"is larger than directed by the Ordinance is in violation. He suggested signs which were erected prior to the Ordinance be dealt with in a lenient manner and recommended the city adopt a similar principle as other cities such as Little Rock and set up a 5 year moratorium for these people. Ben Rice also suggested the Mayor authorize a survey to inspect the size of signs and dates erected; appoint a variance board and establish a permit procedure to erect a sign. After discussion, it was the consensus of the council to proceed with the previously appointed committee to study revisions in the sign ordinance. Alderman Smith moved, seconded by Alderman Wilson to accept the report from Ben Rice, Chairman of the committee. All voted in the affirmative. Ben Rice, City Attorney, presented a request from Xenark, Inc. to grant a sign variance to erect a 60' sign at 116 Marshall Road for the Waffle House. It was stated the plot plan was submitted and approved by the Planning Commission and a variance of the code for the sign height was made a part of the plot plan. After discussion, Alderman Smith moved, seconded by Alderman Wilson to grant a sign variance for the height to Xenark, Inc. to erect a 60' sign at 116 Marshall Road, but all other regulations of the ordinance must be complied with. All voted in the affirmative. Ben Rice, City Attorney presented "AN ORDINANCE AMENDING SECTION 1 OF ORDINANCE .NO. 252 AND SECTION 16.04.010 OF THE MUNICIPAL CODE OF THE CITY OF JACKSONVILLE, ARKANSAS, DECLARING AN EMERGENCY AND FOR OTHER PURPOSES." was introduced. Alderman Wilson moved, seconded by Alderman Smith that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted (91) COUNCIL MEETING PAGE 6 APRIL 17, 1975 aye, Aldermen: Hill, Elkins, Wilson, Lehman, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; motion approved. Ordinance read for first time by Alderman Wilson. Alderman Hill moved, seconded by Alderman Honeycutt that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. ORDINANCE ACCEPTED ON FIRST READING. Alderman Hill moved, seconded by Alderman Wilson to suspend the rules and place the ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; whereupon Alderman Smith read the Ordinance for SECOND TIME. Alderman Hill moved, seconded by Alderman Honeycutt to further suspend the rules and place the ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes whereupon Alderman Smith read the Ordinance for THIRD AND FINAL TIME. Alderman Hill moved, seconded by Alderman Smith that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes. Motion Carried. Alderman Hill moved, seconded by Alderman Honeycutt that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith, and Honeycutt. Motion Approved. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 3 4 8 this 17th day of APRIL 1975. APPOINTMENTS Alde r man Sm ith moved, seconded by Alderman Wilson to re-appoint Joe Williamson to the Parks & Recreation Commission for a period of five years said term beginning April 20, 1975 extending thru April 20, 1980. All voted in the affirmative. MAYOR'S ANNOUNCEMENTS Hildagard Mramor a resident on 143 No. Avenue questioned the condition of the drainage ditch at the rear of her son's house who is presently residing at the above mentioned address. She stated the drainage ditch is partially cemented and asked that it be flushed. Alderman Hill reported the dtich is incomplete but should be finished in approximately 2 to 3 months and before it is finished the Fire Department will flush the ditch. Mrs. Mramor COUNCIL MEETING PAGE 7 APRIL 17, 1975 also stated the area surrounding the home is in need of a code enforcement officer; that several homes have abandoned cars and used furniture and appliances sitting in the yards. It was stated the City Inspector would inspect the area. Chairman Don Elkins reported the Mayor's Breakfast will be Friday and invited the aldermen to attend. Chairman Elkins also announced there will be a meeting with a applicant for City Engineer, Monday April 20, 1975 at 7:30 p.m. in the Council Chambers. He also reminded the council a Public Hearing will be held at the next regular Council Meeting concerning the quorum court. ADJOURNMENT There being no further business to come before the council on motion of Alderman Hill, seconded by Alderman Honeycutt and by consent of all members present the council adjourned until the next regular council meeting to be held May 1, 9175 in the Council Chambers. APPROVED: ~~ DON ELKINS, MAYOR PRO -TEMPORE ATTEST: CLERK l. PRAYER; 2 • ROLL CALL; 3. GENERAL; ADJOURNMENT: CITY COUNCIL OF JAO<SONVTILE, ARKANSAS AGENDA. ... SPECIAL CITY COl.NCIL mETING APRIL 28, 1975 a. Approval to advertise for bids and purchase of grass cutting equipment for City of Jacksonville, Street Department Scheduling SPECIAL COUNCIL MEETING MUNICIPAL BUILDING APRIL 28, 1975 The City Council of the City of Jacksonville met in Special Session called to order by Mayor James G. Reid, Monday, April 28, 1975 at 7:32p.m., at the Municipal Building with the Mayor presiding. The meeting was called to order by Mayor Reid who also gave the invocation. The following members of the City Council were present, Aldermen: Wilson, Lehman, Honeycutt, Elkins, Smith and Hill. A quorum was declared. City Clerk Avants was not present and Mrs. Nancy Gerren, Secretary to Mayor Reid was present to record the minutes. Mayor Reid stated the purpose of calling the council into special session was for one item that was very important and that was permission for his office to advertise for bids and purchase for the City of Jacksonville grass cutting equipment. Mayor Reid stated that the Water Department, at the present time has a tractor and bush hogging equipment. He suggested to Council that Mr. Motes will be cutting grass but we do need another unit to get started because there is no way that one unit can do all the grass cutting in the city. He further stated, because of the time of the year and the urgency of the situation with the grass really starting to get out of hand, that we need to get an operator for the prospective grass cutting equipment or to contract work right now, as was done last year. It was brought out the subcommittee assigned to grass cutting recommended that the city purchase one (1) diesel-type tractor and bush hog. This was because the maintenance on diesel equip- ment is worth the initial outlay of money because of the fuel costs and upkeep on the engine is less than on gasoline powered equipment. Alderman Hill brought out the fact that the difference in cost, initially, would be approximately $300.00 between gas and diesel-type equipment. Alderman Smith had checked with City Auto Electric in town and he verified the comments made by Alderman Hill. Also, Alderman Smith ahd checked the guarantee on diesel-type equipment and found it to be satisfactory. Alderman Wilson brought forth question as to the possibility if anyone had ever looked into the areas of grass that the city has cut in the past. He felt that some areas were cut that weren't our responsibility. He further reiterated that the city didn't need to mow quite as often, especially in the area of Loop Road. He was of the opnion that Loop Road needed to be mowed once every two or three weeks. In the past, there had been no scheduling, as such, been set up. Mayor Reid stated that this year there would be a schedule turned in each week as to hours worked and where time was spent and would be available to all present as to progress made during the summer months on obligations of the city concerning grass cutting work. ( jo:J) SPECIAL COUNCIL MEETING PAGE 2 APRIL 28, 1975 Mayor Reid offered the council that the city feasibly could hire two or three college students and work them only 40 hours and therefore, there would be no overtime involved. It was pre- sented by Mayor Reid that Dick Huck of Parks & Recreation Dept. has equipment that he does not utilize all of the time, so feasibly we might use this equipment once in a while. It was brought out that this equipment was gas powered. It was surmised by the council that the Parks & Recreation Department could take care of the ball fields in the area. Mayor Reid stated that we would be using Dick's equipment for this purpose. The utilization of contract labor was discussed as well as using off duty policemen and firemen. Alderman Lehman offered that he was in complete accord with the recommendations of Mayor Reid in that the city ~irP. college students because the city has always helped these young men going through college and trying to get an education. A college student would be paid on a regular payroll basis the council agreed upon. The various problems of insurance was mentioned and discussed; namely, workmen's compensation benefits and the regular medical insurance the city has to offer to employees. Alderman Wilson wanted to know the approximate cost of this equipment. Mayor Reid stated that it would run in the neighborhood of approximately $6,000.00 complete with bush hogging equipment. It was brought out-by Mayor Reid that he thought Mote ought to drive Elmer's equipment until the new one, if approved, came in, then he would be transferred to new tractor and rig. Mayor reiterated the fact that he was of the opinion that we hire two (2) college students for the summer and let them work 40 hours per week. Alderman Smith brought up the problem or situation of the hiring of young people to clean ditches, etc., from the age of 14 on up. Mayor Reid stated that Arkansas does not have a child labor law; but for the purposes in the City of Jacksonville what we would need insofar as using this type of equipment and for safety factors involved, that he didn't believe the city should hire such young men of this ~ge. Alderman Elkins made a motion that the Mayor be allowed and given permission to advertise for bids and purchase of a diesel tractor plus bush hogging equipment for the city of Jacksonville. The motion was seconded by Alderman Lehman. Motion carried. all ayes, no nays. Aldermen requested that all of them receive specifications on this equipment that had been approved this night for their information and records. Mayor Reid agree to this request. ( 1 ADJOURNMENT SPECIAL COUNCIL MEETING PAGE 3 APRIL 28, 1975 As there was no further business to transact, Mayor Reid entertained a motion that the meeting be adjourned so they could get on with the street department business of the city. Motion was seconded by Alderman Wilson. Motion was carried by voice vote. APPROVED: ATTEST: (I 03) PRAYER: ROLL CALL: PRESENTATION OF MINUTES: CORRECTIONS &/OR ADDITIONS TO MINUTES: WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: SANITATION DEPARTMENT: STREET DEPARTMENT: PARKS & RECREATION DEPT1 GENERAL: MAYCR 1 S ANNOUNCEMENTS: ADJOURNMENT: {_I~) AGENDA May 1st, 197 5 Regular Meeting -April 17, 1975 . Special City Council Meeting -April 28, 1975 Regular Meeting -April 3, 197 5 Special City Council Meeting -April 10, 1975 Renovation of West Water Plant Building (Mayor Reid) Acceptance of bids -6" Sewer Line (Braden & Brewer Sts.) (Bobby Brewer) Monthly Report -Chief Schmitt Quartly Report -Investigations Department Approval to repair/replace 1968 pickup truck Approval to install street light -HOLIDAY SANDS MOTEL (Al Garvin) Approval to hire City Engineer (Mayor Reid) Contribution to Boy's Club (Mayor Reid) Sign Variance -Waffle House, 116 Marshall Road (square footage requirements involved) (Mayor Reid) Building Permit Violations -Dupree property (Mayor Reid) Mr. Flanders requests meeting with Aldermen, May 8, 1975 7:30P.M. Animal Control subcommittee report Upcoming out-of-town itinerary (Mayor Reid) Consideration of Privilege Tax revamping 100,000 FJB 8~% interest daily 1R Res-150-75 Public Hearing -Community Development. Audit Report 197 4. COUNCIL MEETING MUNICIPAL BUILDING MAY 1, 1975 7:30 p.m. to 10:00 p.m. The City Council of the City of Jacksonville, met Thursday, May 1, 1975; at 7:30 p.m in the Municipal Building. The meeting was called to order by Mayor Reid and the invocation was given by Alderman Honeycutt. On ROLL CALL the following members were present as their names were called, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt, 6 present, 0 absent; a quorum was declared. Others present were Mayor James Reid; City Clerk Floy Avants; Deputy City Attorney Robert Batton; Tommy Bond, Consulting Engineer; Elmer Hines, Water Department Supervisor; Bobby Brewer, Sewer Department Supervisor; Elmer Williams, City Inspector; Ophelia Blasingame, Beautification Director and Dick Huck, Park and Recreation Director. PULASKI COUNTY BOARD OF ELECTION COMMISSIONERS Mayor Reid requested and was granted permission to deviate from the order of the agenda to conduct a Public Hearing for the pur- pose of hearing a brief summary of the proposed plan of the Pulaski County Election Commission for creation of a 15 member Justice of the Peace District in Pulaski County. He introduced Roger Mears (I Dr) and Howard Diemer of the Pulaski County Board of Election Commissioners who presented maps to indicate the proposed districts and to explain the draft proposal for the Justice of the Peace Districts. Mr. Diemer stated according to Amendment #55 to the State Constitution, adopted in November 1974, it allows the Pulaski County Election Commission to create a 15 single-member Justice of the Peace Districts in Pulaski County by Novmeber 1975. He stated the primary objective of the proposed plan was to draw 15 districts heich as closely as possible assemble the population of the county according to th 1970 census figures. The county has been divided into five State HOuse of Representative Districts in which it was proposed these districts be subdivided into three equal districts if possible. Each 15 districts would have a percentage of variation according to population. Mr. Diemer reported public hearing will be held April 1 thru May 15 to permit citizens of county and representatives of the various governments and political entities in the county to offer input regarding the draft proposal. It was also reported this quo~um court will have stricter legislative responsibilities enabling r the court 'to enact county ordinances vetoed only by the county judge. Mr. Diemer also stated a salry of $600.00 per year maximum on a per meeting basis be paid to to each member has been proposed. After the discussion, Mr. Diemer stated if any further information concerning the maps or recommedation of draft is desired that the Election Commission should be contacted. PRESENTATION OF THE MINUTES The Mi nutes of the Re g ular Me eting of April 17, 1975, and the Minutes of the Special Meeting of April 28, 1975, were presented for study and later approval. ( {~) COUNCIL MEETING PAGE 2 MAY 1, 1975 CORRECTIONS AND/OR ADDITIONS TO THE MINUTES Corrections and or additions to the Minutes of the Regular Meeting of April 3, 1975, and the Minutes of the Special Meeting of April 10, 1975, were the next order of business. After no cor- rections or additions were presented, Alderman Wilson moved, seconded by Alderman Hill to approved the Minutes as written and presented. All voted in the affirmative. WATER DEPARTMENT Tommy Bond, Consulting Engineer; presented a slide presentation of the progress of the reservoir cover of the West Water Treatment Plant. He also reported the existing wooden structure housing the treatment plant is in poor condition and recommended that a concrete block structure be constructed to replace the building. It was stated the equipment in the building had been under renovation about 3 years ago. Mr. Bond also reported the lime discharge from the plant is in violation of the EPA regulations according to the Clean Water Act of 1972. Mayor Reid stated there is approximately $200,000 anticipated revenue over and above the contract from the bond issue and recommended these funds be used to construct the building. Alderman Wilson moved, seconded by Alderman Smith to authorize the Mayor to obtain plans and estimates on the construction to remodel and improve the building at the West Water Treatment Plant and present the information to the council for consideration. All voted in the affiramtive. SEWER DEPARTMENT Mayor Reid presented a bid from Northgate Plumbing Co. to replace a 4 inch sewer line with a 6 inch line on Brewer and Braden Sts. He stated only on bid was received and that notice for the bid had been advertised and letters of invitations had been written. The bid from Northgate Plumbing Co. for 275 linear feet of sewer line -to be installed amounted to $3,166.25. Alderman Wilson suggested the Mayor advise the Purchasing Agent to contact the City Attorney and study the regulations pertaining to requirement of bid bonds. Alderman Smith moved, seconded by Alderman Elkins to accept the bid from Northgate Plumbing and Heating Co. in the amount of $3,166.25 for a 6 inch sewer line to be placed at Braden and Brewer Streets. All voted in the affirmative. FIRE DEPARTMENT Alderman Wilson moved, seconded by Alderman Smith to accept and file the Fire Chief's report for April, 1975, reflecting 7 general alarms and 15 still alarms with an estimated fire loss during the month at $9,200.00. Motion approved by voice vote. POLICE DEPARTMENT Alderman Smith moved, seconded by Alderman Honeycutt to accept and file the Police Chief's Investigation Report for the First Quarter of 1975. Motion approved by voice vote. SANITATION DEPARTMENT STREET DEPARTMENT COUNCIL MEETING PAGE 3 MAY 1, 1975 Mayor Reid reported the 1968 pick-up truck in use in the Street Department is in need of repairs and or replacement. He stated the truck has approximately 103,000 miles and will require about $500.00 in repairs to keep it operative. It was stated the purchase of a new truck was discussed in the 1975 budget. Alderman Hill, moved, seconded by Alderman Smith to authorize the Mayor to advertise for bids and purchase a 1975 pick-up truck for the Street Department. All voted in the affirmative. Al Garvin, Street Superintendent, presented a request from Larry Fultz, manager of Holiday Sands Motel, to install a street light near the ditch in front of the motel. He stated the State Highway Department has reported 12 cars in the dtich and recommended a street light be installed there for security purposes. Mr. Garving also stated there is not a street light in the surrounding area for approximately 2 blocks. Alderman Wilson moved, seconded by Alderman Smith to accept the Street Supervisor's recommendation and install a street light at the aforementioned location. Motion approved by voice vote. PARKS AND RECREATION DEPARTMENT Mayor Reid stated an interview was held, Monday, April 21, 1975 by the council and Bill Owens, applicant for the position of City Engineer. He stated in the meeting the salary and expenses of the position was discussed, Alderman Smith moved, seconded by Alderman Wilson to authorize the Mayor to notify Mr. Owens of approval of the position at the salary specified in the meeting and other conditions. Alderman Elkins requested "other conditions" be specified for the records. After considerable discussion on the matter, Alderman Wilson moved, seconded by Alderman Elkins to table this matter and the previous motion, and authorize a Resolution be prepared specifying the conditions of the position. Motion approved by voice vote. Mayor Reid stated the Resolution will be presented at a Special Council Meeting to be held May 8, 1975 in the Council Chambers at 7:30 p.m. Mayor Reid presented a request from Mike Abdin, President of the Boys Club, for funds in the amount of $12,000 to replace the hard wood gymnasium floor at the club. Alderman Hill recommended these f'unds be approrpriated from the new Revenue Sharing Allocation. City Clerk Avants stated there is approximately $4,000 remaining in the Social Services Allocation in Revenue Sharing. Alderman Wilson moved, seconded by Alderman Smith to appropriate $4,000 from Social Services Allocation from the REVENUE SHARING FUNDS to be expended for the Jacksonville Boy's Club gymnasium floor. ROLL CALL and the following voted aye, Aldermen: Lehman, Wilson and Smith and Honeycutt and the following voted nay, Aldermen: Hill and Elkins. Motion received 4 affirmative votes and 2 negative votes. Motion Carried. Mayor Reid reported at a previous council meeting the Waffle House was granted a sign variance in height and now requested a sign ( { tb) COUNCIL MEETING PAGE 4 MAY 1, 1975 in square footage. It was reported the service station signs surrounding the freeway are in vilation of the ordinance both in height and square footage. It was stated the Waffle House will cater to expressway patronage and a smaller sign at that he~ght would be hard to read. After discussion, Alderman Elkins moved, seconded by Alderman Smith to grant the Waffle House a square footage variance for the sign. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Wilson, Lehman, Smith and Honeycutt. Motion: Carried. MAYOR'S ANNOUNCEMENTS Mayor Reid reported Mr . Dub Dupree has illegally moved two buildings over the streets in the city limits and placed them on lots Stone and School Drive. He stated permits to moved these buildings were not acquired. He further reported the area had been inspected by the Fire Inspector and conditions surrounding the buildings were not permissable. Mayor Reid stated he forwarded a letter to Mr. Dupree setting out these violations and has not received a response. It was the consensus of the council to notify the City Attorney to enforce the provisions of the ordinance in this matter. Mayor Reid announced Mr. Jerry Flanders, Utility Consultant will be present at a Special Council Meeting May B, 1975 at 7:30 p.m. to discuss the WAter & Sewer Rate Study in detail. Mayor Reid also reported the Animal Control Subcommittee met and discussed plans to construct a new animal shelter in the future possibly using Revenue Sharing Funds. He stated the new animal controller has begun working and is doing a satisfactory job. Mayor Reid reported he will be visiting the MAC Headquarters Monday and Tuesday of the following week and also be touring the Blytheville Air Force Base Friday and encouraged the aldermen to attend the tour. Mayor Reid presented a itinerary of his trip. Mayor Reid stated the Advsisory Board has prepared recommendations for the Privilege Tax revamping project and requested the council to study the recommendations and make suggestions. It was the general consensus of the council to accept the recommendations for the Privilege Tax Ordinance and take them under advisement. Tommy Bond, Consulting Engineer,reported the pre-cast untis for the Est Water Treatment Plant water tank covering were completed ' before the CD on the bond issue is renewed. He stated the contractor has requested payment of the work completed. Mayor Reid recommended the Water Company be authorized to borrow $100,000 from First Jacksonville Bank on a 30 day loat at B~% interest per day. He reported the interest rate on the loan would be less than withdrawing the present CD before the renewal date and being penalized. After discussion, Mayor Reid presented a "RESOLUTION APPROVING THE BORROWING OF $100,000 FOR THE CITY OF COUNCIL MEETING PAGE 5 MAY 1, 1975 JACKSONVILLE WATER DEPARTMENT AND FOR OTHER PURPOSES. 11 Alderman Smith moved, seconded by Alderman Hill to read the Resolution in its entirety. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Smith and Honeycutt, Alderman Wilson abstained. Motion received 5 affirmative votes and 1 abstention. Motion Carried. Alderman Wilson read the RESOLUTION in its entirety. Alderman Smith moved, seconded by Alderman Honeycutt to accept and approve the Resolution. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Smith and Honeycutt and Alderman Wilson abstained. Motion Carried. RESOLUTION NUMBER 1 5 0 -75 APPROVED AND ADOPTED MAY 1, 1975. Mayor Reid announced the 1974 Audit Report for the City of Jacksonville General And Street Funds will be presented at the next regular council meeting May 15, 1975. He also stated he would supply copies of the report to the aldermen prior to the meeting. Mayor Reid announced Public Hearings are scheduled May 19 and June 2, 1975 at 7:30p.m. at the First Electric Co-op concerning the Community Development Grant of $300,000. He stated the project will include the Sewer Line project for South Jacksonville and Neighborhood Park Facilities. Mayor Reid reported the residents residing near the Royal Chalet Apartments located on Poplar St. are still experiencing problems (Ill) such as vulgar language and noise at the apartments and at the swimming pool there. He stated the owner of the apartments has been notified of the problem and he has hired a manager and security guard. It was the consensus of the council to allow the new manager, Mike Luckadue, two weeks to regulate the problem and report back at the next council meeting at which time the council will decide on the matter. James Canfield, Chairman of the Bi-Centenial Committee reported the committee had met several times to discuss proceedings for the up-coming year. The group has formed four subcommittees including the Heritage, Horizon, Festival and Ways & Means Committee; each committee has a chairman and are accepting members to each committee. Mr. Canfield stated each committee has their projects for the Centennial and presented them to Mr. Canfield for the application to become a Bi-Centennial City. He stated if the city is approved as a Bi-Centennial City the city will be applicable for a grant to apply for funds in the amount of $12,000 of which $6,000 would be sought from State Bi~centennial Commission and the balance to be raised locally. He presented a report of the preliminary projects of each committe and requested approval to authorize him to apply as a Bi-Centennial City. Alderman Smith moved, seconded by Alderman Lehman to accept the report from the Bi-Centennial Committee and authorize them to proceed with the application to file as a Bi-Centennial City. All voted in the affirmative. (/I;)) COUNCIL MEETING PAGE6 MAY 1, 1975 ADJOURNMENT There being no further business to come before the council on motion of Aldrman Smith, seconded by Alderman Wilson and by consent of all members present the council adjourned until the next regular council meeting to be held May 8, 1975 at 7:30 p.m. in the Council Chambers. All voted in the affirmative. APPROVED: ATTEST: CLERK 1. PRAYER: 2 • roLL CALL: 3. GENERAL: CITY <DUNCIL OF JACKSOJ.'NILLE, ARKANSAS AGENffi -SPECIAL CITY COlliCIL MEETING MAY 8, 1975 a. Sign Variance -Fay 'lbyot.a (Bob Hill) b. Res. No. 151-75--city Engineer (Mayor Reid) c. Fate Study-Water & Sewer Departments (Mr. Flanders) 4. MAYOR 1 S ANNOUNCEMENTS : a. Conference on Legislation Affecting Cities & TOwns May 12-13, 1975-Camelot Inn (Ark. Municipal League) ADJOURNMENT: SPECIAL COUNCIL MEETING MUNICIPAL BUILDING MAY 8, 1975 7:30p.m. to 9:00 p.m. The City Council of the City of Jacksonville met in Special Session, Thursday, May 8, 1975. The Meeting was called to order by Mayor Reid who also gave the invocation. On ROLL CALL the following members were present as their names were called, Aldermen: Hill, Lehman, Wilson and Smith, 4 present, 2 absent; a quorum was declared. Aldermen Elkins and Honeycutt were absent from the meeting. Others present were Mayor Reid; City ( 113) Clerk Avants; Nancy Gerren, Mayor's Secretary; Ben Rice, City Attorney; Tommy Bond, Consulting Engineer; Bobby Brewer, Sewer Department Supervisor and Elmer Hines, Water Department Supervisor. PURPOSE OF THE MEETING Mayor Reid stated the purpose of the Special Meeting was to discuss the Water and Sewer Rate Study and discuss the Resolution to hire A City Engineer; and a request fro a sign variance by Ray Toyota of Jacksonville. SIGN VARIANCE Alderman Hill presented a sign variance request for square footage from Jim Ray Toyota located on Hwy. 67 No. He stated the sign is approximately 240 sq. ft. and the height of the sign is legal according to the zoning ordinance. Ben Rice, City Attorney; stated the present ordinance is unwieldy and should be revised. Mayor Reid reported the committee is still working on the revisions of the ordinance. After considerable discussion on the matter, Alderman Hill moved, seconded by Alderman Smith to grant the sign variance request from Ray Toyota for square footage. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman and Smith and the following voted nay, Alderman Wilson. Motion Carried. CITY ENGINEER-RESOLUTION 151-75 Mayor Reid introduced 11 A RESOLUTION AUTHORIZING CLASSIFICATION AND MONTHLY SALARY FOR THE CITY ENGINEER FOR THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES." Alderman Wilson moved, seconded by Alderman Hill to read the RESOLUTION. ROLL CALL and the following voted aye, Aldermen: Hill, Wilson and Smith and the following voted nay, Alderman Lehman. Motion received 3 affirmative votes and 1 negative vote. Motion Carried. It was recommended the Resolution include the relocation expense amount of $500.00 in the Resolution to be paid to the Engineer from the unused portion of the salary budgeted for the City Engineer for 1975. Alderman Wilson moved, seconded by Alderman Smith to approved and adopt the RESOLUTION with the above mentioned insertion. ROLL CALL and the following voted aye, Aldermen: Hill, Wilson and Smith and the following voted nay, Alderman Lehman. Motion received 3 affirmative votes and 1 negative vote. Motion Approved. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 1 5 1 -75 this Bth day of MAY 1975. SPECIAL COUNCIL MEETING PAGE 2 MAY 8, 1975 WATER & SEWER RATE STUDY May or Rei d a g a in intr oduced Mr. Jerry E. Flanders, of Mountain Home, a private Utility Consultant, to discuss the water & sewer rate study. Mr. Flanders said the city needed to increase sewer rates 30% and water rates 12%. He stated the suggested rates which he proposed would increase the revenue app_poximately 18.1%. He also stated the study results are the cost for Water and Sewer Service to residential and commercial customers. It was questioned whether the increase in rates this year would make a substantial difference in income in 1975. Mr. Flanders mentioned the losses in the departments might be greater in 1975 than in 1974 if the higher rates are not put into effect. Alderman Wilson moved, seconded by Alderman Smith to table this matter and authorize Mr. Flanders to make a cost comparison of the First Quarter of 1975 and the First Quarter of 1974 in the Water & Sewer Departments and present a report to the council at the first regular Council Meeting of June 1975. Motion approved by voice vote. MAYOR'S ANNOUNCEMENTS Mayor Reid anno u n c ed the Municipal League of Arkansas is sponsoring a "Conference on Legislation affecting Cities and Towns" May 12-13, 1975; at the Camelot Inn, in Little Rock. He stated the purpose of this Conference is to provide details on the new legislation which was passed by the 70th General Assembly which will effect the city. Mayor Reid also introduced Mr. Robert Runge, representative of the Planning Commission, reported he had been authorized to obtain information pertaining to the Little Rock Metropolitan Urban Study as conducted by Colonel Donald G. Weinert, District Engineer Corps of Engineers. Mr. Runge request the city supply any necessary input for the study and requested the aldermen supply input from their wards. Mayor Reid recommended the council adjourn to discuss the Street Work for 1975. ADJOURNMENT There being no further business to come before the council on motion of Alderman Hill, seconded by Alderman Wilson and by consent of all members present the council adjourned until the next regular council meeting to be held May 15, 1975 in the Council Chambers. All voted in the affirmative. PRAYER: ROLL CALL: PRESENTATION OF MINUTES: CORRECTIONS &/ 00. ADDITIONS TO MINUTES: WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPAR TI'IENT: SANITATION DEPARTMENT: AGENDA May 15, 1975 Regular Meeting -May 1, 197 5 Special Council Meeting -May 8, 1975 Regular Meeting -April 17, 197 5 Special Council Meeting-April 17, 1975 Cash Receipts & Disbursements Accounts Payable Request for outside city limit water tie-on (For: Charles W. Michael) (Elmer Hines) Permission to advertise for bids and purchase Sludge Pump -East Sewer Plant (Bobby Brewer) {__IJ$) Approval for advance in pay scale -Schedule A to Schedule B (For: Arthur Evans, Jr. ) (Chief Schmitt) Monthly Report (Chief Brickell) Approval to pay $1,004.-7 2 difference on four police cars out of Revenue Sharing Monies (Mayor Reid) Permission to advertise for bids and purchase of bed for trash truck -Approx. cost $2,070.86 (Gerald Hamm) PARKS & RECREATION DEPT: Vandalism Report -Howard Dunn, Chairman, Parks & Rec. Commission S'IREET DEPARTMENT: PLANNING COMMISSION: GENERAL: Presentation of plans of Tower Park Development Project (Dick Huck) Approval to purchase drainage tile for North Avenue project (Al Garvin) Extension of Slurry Seal Program (Aldermen Hill & Lehman) Approval to rent a ditch cleaning machine (Mayor Reid) Rezoning Bert Trickey property on North Side of Trickey Lane from West Side of MOP RR from Class R-3 to Class R-lj. Rezoning vacant lot which corners with Gregory Street & North Bailey St. from Class R-0 to Class C-3 Rez0ning property on Ben Rice's business located at corner of Main & Bailey Streets, from Class C-2 to Class C-3. Mobile Home Subdivision (Hiwy. 294-Military Rd. & Loop Rd.) (Edgewood Realty requests permission to have water and sewer lines connected) Inspection Department Discussion (Alderman Hill) Presentation of 1974 Audit Report, Brown, Rogers & Brietz, CPA r l Page 2 ( continu:etiO MAYCR 1 S ANNOUNCEMENTS: ADJOORNMENT: (/(7) May 15, 1975 Report on Royal Chalet Apartments Report on progress of Main & James Street intersection Report on progress of Marshall Rd. & Main Street intersection Flushing of Watet Lines -May 21, 1975 dumpster services 197 5-1976 Revenue Sharing Repair on station wagon belonging to Elmer Hines, Water Dept. Superintendent ! I \ CURRENT ACCOUNTS PAYABLE WATER & SEWER DEPT., MAY 1975 Allied-Ark. Bearing Co. Ark. Paper Co. (Pd) Bond Consulting Eng. Burroughs Corp • City Lumber Co. Conrade Electric Co. Inc. Cope Plastics Ark. Inc. Criss & Shaver Inc. Donnel~Office Supply Co. Fred's Gary's F:l.orist Hach Chemical Co. Hamilton's Garage Holman/Pyle Co. Jacksonville Gas & Plumbing Lab-Line Inst. Inc. (Pd.) National Chemsearch Otasco Roc-Arc Water Co. Safeway Stores S. & S. Const. Co. Inc. Red Walker"s 21.00 166.62 928.15 12.58 488.86 632.43 45.32 72.62 16.54 8.81 31.42 110.04 438.62 72.00 82.66 45.90 376.17 389.10 5.93 56.04 110.59 15.91 Ark. Meter Repair Bill's Auto Parts Bowles & Edens Co. Capitol Chemical Co. City Lumber co. (Pd.) Const. Machinery of Ark. Crain Sales Co. Current Products I Service Double "R" Florist G. P. Freshour Contractor Goodsell Welding Ivy Hall Garage Holloway Service IBM James Bros. Mobil Oil Co. 0. B. Repair Razorback Rental Service Rockwell International Sears Vaughan Tire Co. 2,950.90 30.15 98.98 3,194.25 222.72 15.35 129.40 535.00 " 8.76 85.62 73,$5: 215.98 157.46 81.36 475.03 4,456.10 254.32 25.00 1,448.20 169.22 121.88 $18,876.54 COUNCIL MEETING MUNICIPAL BUILDING MAY 15, 1975 7:30 p.m. to 11:00 p.m. The City Council of the City of Jacksonville, met Thursday, May 15, 1975, at 7:30 P.M. in the Municipal Building. The meeting was called to order by Mayor Reid and the invocation was given by Alderman Honeycutt. On ROLL CALL the following members were present as their names were called, Aldermen: Hill, Elkins, Lehman, Wilson and Honeycutt, 5 present, 1 absent; a quorum was declared. Alderman Robert Smith was absent. Others present were Mayor James Reid; City Clerk Ploy Avants; Ben Rice, City Attorney; Tommy Bond, Consulting Engineer; Elmer Williams, City Inspector; Ophelia Blasingame, Beautification Director; Chief Wayman Schmitt of the Fire Department; Chief Leonard Brickell of the Police Department; Bobby Brewer, Sewer Department Supervisor; Freeda Pierce, Chief Cashier and Dick Huck Park and Recreation Director. PRESENTATION OF THE MINUTES The Minutes of the Regular Meeting of May 1, 1975, and the Minutes of the Special Meeting of May 8, 1975, were presented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES Corrections and or additions to the Minutes of the Regular Meeting of April 17, 1975 and the Minutes of the Special Meeting of April 28, 1975, were the next order of business. After no corrections or additions were presented, Alderman Wilson moved, seconded by Alderman Lehman to approve the Minutes as written and presented. All voted in the affirmative. GENERAL AND STREET FUND AUDIT REPORT FOR 1974 Mayor Reid requested and was granted permission to deviate from the order of the agenda to discuss the 1974 Audit Report for General and Street Funds. Mayor Reid introduced Mr. Russell Brown and Mr. Sam Brietz, from Brown, Rogers & Brietz, Certified Public Accountants Firm; to present and discuss the Audit Report. Alderman Wilson questioned the recommendation to amend the original ordinance pertaining to purchasing of items over $1,000.00. It ( I;;J5j was suggested the city ordinance and the state ordinance be compiled to form a general procedure on specific items that require bids. It was also recommended the council be aware of the fact that Purchasing Procedure of the Park Department has been assigned to the Park Department. Mr. Brietz remarked that the Purchasing Agent approve payments of invoices with the City Clerk to maintain the budget figure. After discussion, Alderman Wilson moved, seconded by Alderman Hill to accept and file the Audit Report for the General and Street Funds for 1974 as presented by Brown, Rogers and Brietz, Certified Public Accountants. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson and Honeycutt. Motion Approved. WATER DEPARTMENT Alderman Wilson moved, seconded by Alderman Honeycutt to approve COUNCIL MEETING PAGE 2 MAY 15, 1975 for payment the Current Accounts Payable for the Jacksonville Water & Sewer Department in the sum of $18,876.54. All voted in the affirmative. Alderman Wilson moved, seconded by Alderman Hill to accept and file the Cash Receipts and Disbursements Report for the Jacksonville Water & Sewer Department for April 1975. All voted in the affirmative. Mayor Reid reported City Attorney Ben Rice had advised his office previous to the U. S. Supreme Court affirmative decision concerning the Lonoke County water case to hold all requests for outside- the-city water connections. Mayor Reid presented a request for a outside-the-city water connection from Charles W. Michael located at the end of Jarry Lane which joins Military Road. Mr. Michael stated he would like to tie into the existing water main on Jarry Lane. It was reported Elmer Hines, Water Supervisor rec- ommended the request. Alderman Wilson moved, seconded by Alderman Honeycutt to approve the request from Mr. Michael for an outside- the-city water connection for property located on Jerry Lane. All voted in the affirmative. Mayor Reid presented a request for an outside-the-city water connection from Mr. Houston Southerland for property located on Military Road, Rt. Box 96. It was stated this property is located across the road from the home of Janice Herrin. Alderman Wilson moved, seconded by Alderman Elkins to approve the water connection request from Mr. Houston Southerland located on Rt. 1 Box 96 Military Road. It was also mentioned Elmer Hines, Water Superintendent recommended the request. All voted in the affirmative. SEWER DEPARTMENT Bobby Brewer, reported the sludge pump at the East Sewage Plant is in the process of being overhauled. He stated this pump is in need of replacement within the next 6 months. The approximate cost of a new sludge pump is $3,000. After discussion, Alderman Honeycutt moved, seconded by Alderman Wilson to authorize the Mayor to advertise fro bids and purchase a sludge pump for the East Sewage Plant. All voted in the affirmative. FIRE DEPARTMENT Ch i e f Wayman Schmitt presented a recommendation to advance Fireman Arthur Evans from Schedule A $600.00 to Schedule B $625.00 effective May 1, 1975. Alderman Elkins moved, seconded by Alderman Wilson to accept the Fire Chief's recommendation to advance Arthur Evans one step on the pay schedule as stated above, effective May 1, 1975. All voted in the affirmative. POLICE DEPARTMENT Alderman Wilson moved, seconded by Alderman Lehman to accept and file the Police Chief's monthly report for April 19}5 reflecting 438 cases brought before the Municipal Court with total cash from COUNCIL MEETING PAGE 3 MAY 15,1975 fines, forfeitures and other payments in the sum of $16,682.55. All voted in the affirmative. Mayor Reid reported $17,200 was appropriated in the 1975 Budget for Revenue Sharing for the purchase of 4 police cars. He stated the total bid received for these cars amounted to $18,204.72; which is $1,004.72 over the amount budgeted. Alderman Wilson moved, seconded by Alderman Elkins to appropriate an additional $1,004.72 from REVENUE SHARING FUNDS for the purchase of 4 police cars. All voted in the affirmative. SANITATION DEPARTMENT Mayor Reid recommended he be authorized to replace a compactor on a used garbage truck which is not presently in use by the department with a trash bed which should cost approximately $2,070.86. He stated trash pick ups have increased and the department is in need of an additional truck. Mayor Reid also mentioned additional personnel will not have to be hired and overtime by the present employee will not have to be hired and overtime by the present employees will not be accumulated. Alderman Wilson moved, seconded by Alderman Honeycutt to authorize the Mayor to advertise for bids and purchase a trash bed for the Sanitation Department. All voted in the affirmative. PARK AND RECREATION DEPARTMENT Dick Huck, Park and Recreation Director presented a proposed sketch of the Tower Park Project. He stated this project includes 3 phases, l) Site Preparation-ballfields, parking lot, concession/ restroom facilites 2) playground, tennis courts, water-sewer line, bleachers etc., sidewalks and 3) Recreation Center/Senior Citizens facilities. The total estimated cost of the project is $120,500.00 of which 50% will be requested from B.O.R. matching funds. The remaining 50% appropriated by the City of Jacksonville and other community projects. Mr. Huck reported work must be started this year if plans to use the ball fields for the next summer are expected. After discussion, Alderman Hill moved, seconded by Alderman Elkins to accept the proposed plan for Tower Park and authorize Dick Huck, Park Director to submitt the plans to B.O.R. and request 50% matching funds. All voted in the affirmative. Howard Dunn, Chairman of the Park Commission, presented a vandalism report for the Recreation and Park Facilities. He stated vandalism is being experienced over all areas at any time of day. He requested recommendations from the council to help delete some of the problems. It was suggested a park patrol be set up or auxillary policemen be hired to patrol the area. Alderman Elkins stated the areas be patrolled during the peak hours of the day. After discussion it was the consensus of the council to form a committee including Aldermen Elkins and Hill and meet with the Chief of the Police Department to discuss the patrol of the area. (I cO)} ( 1J8) COUNCIL MEETING PAGE 4 MAY 15, 1975 STREET DEPARTMENT Mayor Reid stated the drainage ditch located on the South end of North Avenue is in need of a drainage tile. He stated there has been several complaints about the area since last year concerning the stagnant water. Al Garvin, Street Supervisor, stated the approximate cost to tile the ditch is $3,000. After discussion Alderman Hill moved, seconded by Alderman Elkins to table the request until next council meeting the aldermen can become familiar with the location. Mayor Reid stated the slurry seal program in the Sunnyside Hills Addition aas been completed and the streets have been tested for the quality. It was mentioned the seal had met or exceeded all specifications. Mayor Reid requested the program be continued at the same bid price. Mr. Broadway of Bitimunious Asphalt Sealing, presented a list of streets for approval. After much discussion pertaining to the importance of continuing the project a nd setting priorities. Alderman Honeycutt moved, seconded b y Alderman Hill to continue the slurry seal program at the previ ous c ontract price of $.389 per sq. yd. The proposed stree ts s ubmitted amo unted to 107,129 sq. yds. @ .389 or $41,673.18. ROLL CAL L and the following voted aye, Aldermen: Hill, Elkins, Wilson, Lehman, and Honeycutt. All voted in the affirmative. Motion Carried. Mayor Reid reported there are several areas in town needing ditch cleaned; suchas MacArthur Drivan and the Calhoun Branch. He recommended the council authorize a ditch machine be rented for these purposes. Alderman Wilson stated if the machine is rented that city labor should be available and the machine be used constantly. It was suggested the machine be rented by the month. After discussion, Alderman Wilson moved, seconded by Alderman Elkins to authorize the Mayor to advertise for bids and rent a ditch machine according to specifications. All voted in the affirmative. PLANNING COMMISSION Th e Minute s of the P lanning Commission's Meeting of May 12, 1975 were read and the following action taken upon their recommendations: "AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSONVILLE, ARKANSAS: AMENDING ORDINANCE NOS. 213 and 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES.'' was introduced. Alderman Hill moved, seconded by Alderman Wilson that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson and Honeycutt. Motion received 5 affirmative votes and 0 negative votes; motion approved. Ordinance read for FIRST TIME by Alderman Wilson. Alderman Lehman moved, seconded by Alderman Hill that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted COUNCIL MEETING PAGE 5 MAY 15, 1975 aye, Aldermen: Hill, Lehman, Wilson, Elkins and Honeycutt. ORDINANCE ACCEPTED IN FIRST READING. Alderman Hill moved, seconded by Alderman Honeycutt to suspend the rules and place the Ordiance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Wilson, Lehman and Honeycutt. Motion received 5 affirmative votes and 0 negative votes; whereupon Alderman Wilson read the Ordinance for the SECOND TIME. Alderman Wilson moved, seconded by Alderman Hill to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson and Honeycutt. Motion received 5 affirmative votes and 0 negative votes whereupon Alderman Wilson read the Ordinance for the THIRD AND FINAL TIME. Alderman Hill moved, seconded by Alderman Honeycutt that the Ordinance be APPROVED AND ADOPTED . ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson and HOneycutt. Motion received 5 affirmative votes and 0 negative votes. Motion Carried. Alderman Hill moved, seconded by Alderman Honeycutt that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson and Honeycutt. Motion Carried. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 3 4 9 THIS 15th DAY OF MAY 1975. Mr. Chuck Drummond, developer presented a request to tie sewer and water lines for a mobile home subdivision located at the SW~ Section 28, Township 3 North, Range 10 West, Pulaski County, Arkansas. It was stated this had been a previous request and was denied due to lack of a public hearing and the possiblity of annexing the above mentioned property. It was stated a public hearing should be conducted by the Planning Commission since the property is adjacent to the city limits. It was suggested Mr. Drummond check into the possibility of annexing the property to the city. After considerable discussion on the matter, Alderman Wilson moved, seconded by Alderman Hill to table the request until Mr. Drummond considers the possibility of annexing the property to the ctiy and presenting his requests to the Planning Commission so that a public hearing can be held. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Wilson and Honeycutt, 4 ayes. (Alderman Lehman was out of the room at the time of voting.) Motion Carried. GENERAL Mayor Reid stated there are several projects in the INspection ( /30) COUNCIL MEETING PAGE 6 MAY 15, 1975 Department beside the normal inspections to be made including the Privilege Tax and Sign Ordinance Revision. Mayor Reid stated he would like to revise the 1975 Budget and include an additional position for Ass't City Inspector in the revision. It was the consensus of the council to recommend that Elmer Williams, City Inspector, present a recommended budget for the position and present to the council for consideration when a revised budget is prepared. MAYOR'S ANNOUNCEMENTS Mayor Reid reported at a prvious council meeting discussion pertaining to the complaints of noise and abusive language at the Royal Chalet Apartments; it was stated a security guard and apartment manager had been hired but the noise and vulgar language had continued. The apartment owner, John T. Haskins, had stated he would build a fence to help reduce part of the noise. It was generally stated by the council the problem has been continued for approximately 2 years and it is time the trouble shold be alleviated. Alderman Hill moved, seconded by Alderman Lehman to authorize this matter be referred to Ben Rice, City Attorney for whatever legal action it takes to solve the problem. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Wilson, Lehman and Honeycutt. Motion Carried. Mayor Reid announced a meeting will be held by the State Hwy. Department Monday, May 19, 1975 at 10:00 a.m. to try to acquire a small triangle owned by Colson Oil Co. necessary right of way for the Main and James St. Intersection. He also stated A P & L is furnishing cost estimates to remove the light poles at the intersection of Marshall Road and Main St. Mayor Reid reported the Jacksonville Water Department will carry out a massive flushing of water lines program on May 21, 1975 to help alleviate the problem of discolored water during a line break. Mayor Reid stated he had con~acted Mr. Holland of the Arkansas Waste Disposal pertaining to the dumpster service performed by their company in the city. It was stated Arkansas Waste Disposal Co. will pay the City of Jacksonville 10% of gross for all the business in the city. It was recommended the city bill Arkansas Waste Disposal or the commercial hauler 10% of any business in the city and this 10% should be considered the minimum charge to the business firms. It was the general consensus of the council to accept the Mayor's recommendations. Mayor Reid reported the Planned Use Report for Entitlement Period 6 for Revenue Sharing must be submitted by June 24, 1975 and recommended a committee be appointed to discuss the allocations. Mayor Reid appointed Alderman Wilson, Alderman Hill and Alderman Smith to serve on the committee for the Revenue Sharing Planned Use Report Period 6. City Clerk Avants also reported approximately $48,000 was received in addition to the original COUNCIL MEETING PAGE 7 MAY 15, 1975 (/31) projection due to a letter written by Sam Brietz, Auditor, verifying the 1972 Census Report which enabled the governement to issue a retroactive allocations to the city since the beginning of the Revenue Sharing Allocations to the city and suggested that a letter be sent Mr. Brietz commending his for his effort. Mayor Reid requested permission to replace or overhaul the station wagon ,previously driven by Elmer Hines. He stated the car is in need of repairs and presented estimates to overhaul the engineer. Three estimates were presented for the work; Spradlin Auto-575.00, Hamilton Garage-665.58, Vernon Auto Service-682.16. Alderman Hill moved, seconded by Alderman Wilson to authorize the Mayor to accept the lowest estimate to overhaul the Water Superintendent's car. All voted in the affirmative. Mrs. Brown, resident on Laurel St. and several other residents from the neighborhood reported the drainage ditch is blocked and unable to carry water thru the bridge on the street. Mrs. Brown stated the ditch is full of stagnant water. Mayor Reid stated the Street Department is in the process of purchasing a ditch machine and will clean the ditch as soon as possible. A resident from 1313 Braden St. reported the sewage is backing up into his home and requested the problem be solved. Mayor REid stated the problem is due to infiltration and there is a study being conducted by HUD to point out the areas of trouble in the line.s. ADJOURNMENT There being no further business to come before the council on motion of Alderman Hill, seconded by Alderman Wilson andby consent of all members present the council adjourned until the next regular council meeting to be held June 5, 1975. All voted in the affirmative. APPROVED: ATTEST: 1. PRAYER: 2 . IDLL CALL: 3. GENERAL: CITY CDlNCIL OF JACKSCNVILLE, ARKANSAS AGENM -SPECIAL CITY CDUNCIL MEETING MAY 29, 1975 a. R:>yal Chalet Apartments b. Pro:posal-ftmds be appropriated to Parks & Recreation ])epartment to hire two (2) Park Patrol Rangers, fw:nish used police car and radio. 4 • MAYOR Is 1\l.'lliOlliCEMENTS : a. Richie !by-meeting infonnally after meeting tonight=Discretionary Application-Hun. ADJOURNMENT: SPECIAL CITY COUNCIL MEETING MUNICIPAL BUILDING May 29, 1975 7:30 p.m., cammenced The City Council of the City of Jacksonville met in Special Session, Thursday, May 29, 1975. The meeting was called to order by Mayor Reid who also gave the invocation. On ROLL CALL the following members were present as their names were called: Alderman, Hill, Elkins, Lehman, Smith, and Honeycutt: 5 present, 1 absent; a quorum was declared. Alderman Wilson was absent from tmmeeting. Others present were Mayor Reid, Ben Rice, City Attorney; tommy Bond, Consulting Engineer; Nancy Gerren, Secretary to Mayor Reid, who recorded the minutes in the absence of City Clerk Avants. Cheif Red Brickell & Dick Huck of Pks & Rec were in attendance, also. PURPOSE OF THE MEETING Mayor Reid informed those present that the purpose of this Special meeting was two-fold. Number one: Mr. Haskins, who is owner of the Royal Chalet Apartments had asked to be heard by members of the city council conceriing improvements he was planning to enter into in the way of squelching the disturbance that the swimming pool area was creating in his apartmant complex: Number two: Proposal for the hiring of personnel to stop the vandalism in the parks area of towu. ROYAL CHALET APARTMENTS Mayor Reid stated that at the last city council meeting the city attorney had been informed that he could take whatever legal action he deemed necessary to solve { !~/) the noise problem that existed at these apartments. The problem being, loud screaming, vulgar language, nudity, etc., at all hours of the day and night being experienced by the neighbors who live adjacnet to this proper~y ~.and .. t!hose· residf!nts up to six blocks up the road from the complex. Therefore, Mr. Haskins had requested an audience before teh council to explain his views and the action he was present- ly taking in order to solve the situation. Mayor Reid stated that Mr. Haskins had reported that he had made some arrangements to correct the problem the resid!Nlts were complaning about and tdlt Mr. Haskins was in the audience tonight and ready to present his case. Mayor Reid then turned the time over to Mr. Haskins law partmer, Mr. Jim Rhodes. Mr. Rhodes then stated that the main reason that this meeting was requested was that a letter had been received from Mr. Ben Rice concerning this nuisance all- egation at the apt. complex. He then proceeded to explain hts views on "legal-type" nuisances. "It may be impossible for Royal Chalet Apartments to settle this dispute with the neighbors without the necessity of a:: lawsuit, 11 Mr. Rhodes stated. "This just might have to bel'' He then stated the question in his mind of whether the city of Jacksonville should even be involved in these proceedings. He told the council that from the legal point of view a public nuisance was one as -- descrtbed.,a:s one~th.ity-a-f~eets a number of people and tha. t a private nuisance was one where a very few number of people are involved. He stated that he wanted to ~ooperated with him since 1963 when the property was zoned for building this apartment complex. He further stated that in his estimation and legal opinion this constituted a private nuisance and not a public nuisance. In a situation like this, it was pointed out, where apartments and residentioal one-family dwellings are adjacent you are going to have some inconvneiences and tne law recognizes this fact of life. He stated, "A mere inconvenience of a home being next to a newly built factory that $pewed out obnoxious odors. ( ldd-) SPECIAL COUNCIL MEETING PAGE :'.2 MAY 29, 1975 Mr. Rhodes further stated that Mr. Elliott and his neighbors have complained about the action around the pool and his partner Mr. Haskins didn't deny this. But , he reiterated, that in his estimation, this is not a public nuisance, and the city shouldn't get involved in this lawsuit, Another thing brought out by Mr. Rhodes in his statements was that since 1963, the property had been ~oned apartments, the"apartmefibs were there and have been built, and the swimming poolwas constructed. He was of the opinion that this should have been brought up at the time the request was made to rezone the property. He further questioned that the city could prevail in a court of law if a lawsuit was pressed. Martha Boyd's name was introduced into the record by Mr. Rhodes. She is the new manager of the apartment complex and he said she had experience in this type of managment work. He then introduced the name of Mr. Bill Sowell who had just re signed from the Jacksonville Police Dep~rtmefit. and he would enforce all the rules and regulations in the capacity of a full-time security guard. They were both present at th~meeting and answered some questions from those present. Mrs. Boyd told the Council members that she had presented to each tenant in the complex a set of rules and regulations. She further stated that the pool would be closed at ten o'clock and prior to that time, there should be no complaints received because there would be someone ther at all times to see that the rules and regulations were enforced. There will be a monitoring system installed, Mrs. Boyd stated. One speaker wi 11 be in Mrs. Boyd 1 d bedroom and one in Mr. Sowell's bedroom. They both have listened to the device and it is very effective in hearing noises. She stated that it will be in full operating order Friday morning, tomorrow. It is to be turned on and it would be paid heed to, she further stated. She told the Council if something does happen, it will cease. A tenant will be given notice to move if they do not follow the regulations. She asked council to give them a chance and she believed that they could solve the problem existing now. She further reiterated that Mr. Haskins did not know how serious the problem really was and aked her help on this situation and she certainly shared Mr. Elliot's point of view. OUtsiders had come in and caused trouble, but she said she realized this and they have been taken care of. Mayor Reid requested information from Mr. Haskins on progress of fence that had been talked of before to help alleviate the problem. Mr. Rhodes and Mr. Haskins volunte·ered that a Mr. Whithrow, an architect, was working on sketches but these plans had not been sent in yet and he didn't have any findings on this item. So, he said, at this time the fence proposition is not in final stages. The cost of the fencing was brought out and Mr. Haskins was of the possible opinion that it might be prohibitive. Alderman Hill interjected that Mr. Elliot and his neighbors were not the only persons involved in this and not the only ones concerned in this situation that exists. Ald. Hill told those present that he lives quite a few blocks away and had heard the noise. Ald. Hill further stated that this ·is not a boundary line between two properties involved here in a dispute, but this condition concerns those five or six blocks away, as well. Ald. Smith requested Ben Rice, City Atty., his legal opinion on this "private" and "public" nuisance situation. Mr. Rice offered the thought that if there is a 11 public nuisance", the city would be the proper party to place a lawsuit. He further stated that as to whether or not this is a 11 public" nuisance it has to affect a large part of the community, the court has never stated how many people to be involved to say one way or another if this · is a ''public" nuisance. They will have to decide on these factors. SPECIAL CITY COUNCIL MEETING PAGE 3 MAY 29, 1975 Problems concerning dogs, shift workers coming in at all hours of the night shining automobile lights in the neighboring resident's windows, noisemaking, vulgarity, nudity, the possibility of chain link fences being constructed were brought forth from the audience. Mayor Reid asked those who wished to speak to be first recognized and one speak at a time. After much altercation between neighbors, consulting law partner attorney, Mr. Rhodes, Mr. Haskins and Mr. Bill Sowell on these various problems, Alderman Smith then interjected and asked Ben Rice where the council wtood at this point. Ben told the Council if the council felt like it was a "public" nuisance, then then they could enter as a party in a lawsuit. He reported that the last time the council voted to do this and he had a peti~ion signed by the neighbors and he would go forward with this and if the city will go with the o.m., he would then proceed with necessary legal action. Alderman Smith made a motion that was seconded by Alderman Elkins that the council enter into a postponemetn of the action that the city attorney had taken for a ' · period of two weeks 1 .duration to see if this can be settled between owners and neighbors and the following voted aye: Ald. Elkins and Smith; and th:l following voted nay: Ald. Hill, Lehman, & Honeycutt. The motion received 2 affirmative votes and 3 negative votes. Motion did not carry. Mayor Reid then stated that the extension time proposed tonight had failed and that the city will proceed with the action that Mr~ Rice's office had instiuted. PAru<S DEPARTMEK!-ADDITIONAL POLICE PERSONNEL Mayor Reid stated that the ·Parks Dept. had brought forth the problems before that they were experiencing insofar as vandalism was concerned at the last city councll meeting and in subsequent meetongs, thereafter. He also stated that there were problems involved with crowds that attend various park functions. A ~anger WOrk Schedule and a Budget of Police Rangers amounting to $15,629.00 was distributed to the council and Mayor Reid, along with a bid from Merchant Police Patrol Service by Mr. Dick Huck, Director of Parks & Recreation Dept. for the city of Jacksonville. Mr.:: Huck then explained to the counci 1 that there had been two or three alternatives presented to solve the existing problem and all alternatives had been discussed at previous meetings. He then reported that those involved in this had met that day in Mayor Reid's office again and they had a final and definate recommendation to make to the council. This was to hire three(3) additional police officers and add them to the police force and to purchase one unmarked car to be utilized, also, in the warrant division for the purpose of serving warrants and co~lection. One of these three individuals will be utilized to assist the warrant o~ficer in his regular and official duties. All three would, of course be going to school, vacations, etc., and one extra is always needed to help either in this way or to serve warrants with another officer. It is impossible he stated to give this type~of patrol .service that ve need with the police staff we have at this present· time. He said they are running short now and don't have enough help as it is now. The council discussed the Merchant Patrol Service who had turned in a bid on this day to Mayor Reid's office. Their service would function from 12:00 p.m. to 12:00 a.m. midnight, seven days a week. The cost of this service to the city would be in the amount of $16,385.00 per year. The initial cost per hour for this service would be $3.50 and this would include all uniforms, badges, weapons, with all employees covered by liability insurance in the amount of three hundred thousand dollars. One radio equipped with spotlight, uniformed armed guards, and ~slkie ( fJ-4) SPECIAL CITY COUNCIL MEETING PAGE 4 MAY 29, 1975 talkie radio were also to be furnished by this particular service. The second proposal was discussed at length and the budget for this proposal covered Ranger #1 and Ranger #2. This involved 6 sets of uniforms, transpor- tation costs for 2 used police cars, gas and oil, repainting of two cars, radios for 2 cars, repairs and equipment for vehicles, etc. The amount of this proposal was $15,629.00. The third and final alternative of the hiring of 3 police officers was then brought out. Chief Brickell, Chief of Police, stated to the council members what Mr. Huck had previously mentioned briefly that the men.have to have vacations time allotted and also you have to have a man to back them up. Also, there is training time to undergo and back-up help is needed here, also. He fur- ther~etated that off-duty hours will be staggered, too. Mr. Huck stated that at the time of one of his commission meetings he had recently attended that they were of the opinion then that the members were leaning more towards the idea of a park-ranger type system and this was before the idea of the po1ice officers even had come up. Thei~ total thoughts on this was that with the rules and regulations, that possibly a policeman would not be able to work out, but with some thought on this, and with the police chief's assistance and with Mayor Reid's help, they now believed that this third alternative would work out to their advantage. Alderman Hill thought that this was the best route to go, also. He was of the . oponion that on a rotation-type basis with the training of the men and also with them serving on parks and recreation duties and with the helping in areas of the warrant department of the police department, that this would work oa• very eff~ctively for all concerned, for both the city police dept. and the parks and recreation division. It was also the general concensus of the council members that if arrests were to be made, in the end result, the local police departme~would be on the finishing end of this for the extra $4,000.00 they were talking about. Also, these men could revert back easily from park duty to police dept. duty, when necessary. Alderman Smith made a motion that was seconded by Alderman Honeycutt that the council give approval to hire three (3) additional police officers and purchase one (1) unmarked police car at a cost of approximately $20,000.00 Upon ROLL CALL, the following voted aye: Alderman Hill, Elkins, Lehman, Smith, and Honeycutt. The motion received 5 affirmative votes and 0 negative votes. Motion Carried. Mayo~ Reid then announced he would entertain a motion for adjourment , then he would request that the council stay for a presentation/d.iscussion by Mr. Richie Roy of Con Manes & Associates, consulting planners on al application for discretionary monies now available through H.U.D. concerning Community Develop- ment Projects underway concerning mainly sewer system in So. Jacksonville and Tower Park project. With this, Alderman Smith made a motion for adjournment which was seconded by Alderman Honeycutt until the next regular concil meeting to be held on June 5, 1975 in the council chambers. All voted in the affirmative. ATT.~T: /J ' -De~ f4~~~ ~y ~a nts, City Clerk June 5, 1975 PRAYER: ROLL CALL: PRESENTATION OF MINUTES: Regular Meeting -May 15, 1975 Special City Council Meeting -May 29, 1975 CORRECTIONS &/OR ADDITIONS Regular Meeting -May 1, 1975 Special City Council Meeting -May 8, 1975 WATER DEPARTMENT: Rate Study -Mr. Flanders SEWER DEPARTMENT: FIRE DEPARTME!IT : POLICE DEPARTMENT: STREET DEPARTMENT: (Cost Comparison Repcrt, First Quater-74; First Quater-75) Ordinance No. 350 Acceptance of Rate Study (Mayor Reid) Request for outside city limits tie-on (1) house-McNew Property Request for outside city limits tie-on Mr. Robert Stanley, Valentine-Dick Jeter Water Users Ass'n~ Request for outside city limits tie-on (Mr Jimmy Green) wooten Road area--app~o. 30 lots) Acceptance of Bids -Shady Lane -10 11 Water line Peters Road f.roject Monthly Repert -Chief Schmitt Act 450 -Contribution to Pension & Relief Fund -Cheif Schmitt Request to advertise for bids -clothing contract (Fire and Police Departments) Mayor Reid Presentation of Certificates of Acheivement -Firefighters (Mayor Reid) Purchase and installation of Gas T~nk/Police Rdgtrs (Ma,or Reid) Approval for Police Dept., Lieutenant Position-Traffic (Chief Brickell) Request to advertise for bids: Johnson Park Overlay and Yireman's Park Tennis/Multi--Purpose Courts (Al Garvin and Dick Huck) Monthly Repo~t -A~ Garvin Request for installation of drainage pipe on North Avenue PARKS & RECREATION DEPAT: PLANNING COMMISSION: GENERAL: MAYOR"S ANNOUNCEMENTS: ADJOURMENT : (J35) June 5, 1975 Resolution No. 152-75 Authorize Parks & Recreation Dept. to contact B.O.R. for 50% matching funds-Tower Park (Dick Huck) Request for additional funds for remainder of 1975 -$50,00n.OO (Dick Huck) Queterly Report (Dick Huck) Request to charge off items from ledger (appropriations for Parks & Recreation Dept.) (Mrs. Avants) Carpenter Realty Comppny -Madden Road Subdivision (Linda Cove) Replat Request for additonal inspector (Mayor Reid) Approval to waiver requirments for bids -tulip bulbs (Beautification Dept.) (Mayor Reid) Resolution No. 153-75 Authorize city of Jacksonville to file: Community Development Application (H.U.D.) (Mayor Reid) Resolution No. 154-75 Acceptance of Official Seal for the City of Jacksonville (Mayor Reid) Request for city to participate in signalization -loop Rd, RR Crossing ($3,500.00) 10% of $35,000.00 Total cost COUNCIL MEETING MUNICIPAL BUILDING 7:30 p.m. to 9:30 p.m. JUNE 5, 1975 The City Council of the City of Jacksonville, met Thursday, June 5, 1975, at 7:30 p.m. in the Municipal Building. The meeting was called to order by Mayor Reid and the invocation was given by Alderman Elkins. On ROLL CALL the following members were present as their names were called, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt, 6 present, 0 absent; a quorum was declared. Others present were Mayor Reid; City Clerk Avants; Ben Rice, City Attorney; Jerrel Fielder of Bond Consulting Engineers; Chief Schmitt of the Fire Department; Chief Brickell of the Police Department; Elmer Hines, Water Department Supervisor; Bobby Brewer, Sewer Department Supervisor; Ophelia Blasingame, Beautification Director; Elmer Williams, City Inspector; Lloyd Bailey, Purchasing Agent and Dick Huck, Park and Recreation Director. PRESENTATION OF THE MINUTES The Minutes of the Regular Meeting of May 15, 1975 and the Minutes of the Special Meeting of May 29, 1975 were presented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES Corrections and/or additions to the Minutes of the Regular Meeting of May 1, 1975, and the Minutes of the Special Meeting of May 8, 1975, were the next order of business. After no corrections or additions were presented, Alderman Honeycutt moved, seconded by Alderman Smith to approve the minutes as written and presented. All voted in the affirmative. WATER DEPARTMENT Mayor Reid stated at a previous council meeting the council authorized Mr. J. E. Flanders to make a cost comparison of the first quarter of 1973 and 1974. Mr. Flanders presented the comparison of the 1974 budget and the rate study. He mentioned comparing the two quarters would have been extensive work and would not actually reveal the actual cost of the service due to the Air Base contro- versy. Mayor Reid recommended the council table this matter until further study of the comparison could be made and requested approval for payment for the study made by Mr. Flanders. Alderman Wilson moved, seconded by Alderman Smith to authorize payment to Mr. J. E. Flanders for the fee to prepare the study and also including expenses with the stipulation that a statement be sub- mitted by Mr. Flanders. The estimated cost of this study is $1500.00. All voted in the affirmative. Alderman Wilson recom- mended Mr. Flanders be contacted at a later date when a decision is reached to discuss the rates. Mayor Reid presented an Ordinance numbered 350 accepting the rate schedule study as presented by Mr. Flanders. After discussion, Alderman Smith moved, seconded by Alderman Wilson to table the (130) COUNCIL MEETING PAGE 2 JUNE 5, 1975 ordinance for further study. All voted in the affirmative. A request for an outside the city water tie-on ~as presented from Mr. Ben McNew for an additional home located on Military Road, Rt. 1, Box 132. It was stated a request had been approved earlier for one house. Mr. Elmer Hines, Water Supervisor; reported he had approved the request. Alderman Wilson moved, seconded by Alderman Elkins to approve the request for outside- the-city water connection from Mr. McNew for two homes located on Military Road. All voted in the affirmative. Alderman Elkins moved, seconded by Alderman Lehman to accept the request from the Valentine-Dick Jeter Water Users Association for a outside-the-city water tie-on for Mr. Robert Stanley, !located at Box 463 B. All voted in the affirmative. Alderman Smith moved, seconded by Alderman Wilson to table a request for an outside-the-city water connection from Mr. Jimmy Green for 30 plots located on the property adjoining Wooten Road and the corners of Valentine Road until a recommendation for this connection is received from the Valentine-Dick Jeter Water Users Association. All voted in the affirmative. Mayor Reid presented the following bids for a 10 11 water line for Shady Acres Lane: S & S Construction Co. Northgate Plumbing Co. $11,828.00 $16,455.00 It was stated these bids include the cost of the two fire plugs which cost $345.00 each. Mayor Reid reported the city's portion of the project for the line is $5,666.20; and Harold Carlisle and Chuck Drummond would share the reminder of the cost for the pipe. (City is paying difference between a 6 11 and 10 11 pipe) After discussion, Alderman Smith moved, seconded by Alderman Lehman to accept the low bid from S & S Construction Co. in the amount of $11,828.00 and authorize payment of $5,666.20 as the city's portion for the water line for Shady Lane. All voted in the affirmative. Mayor Reid reported Mr. Edwards, chairman of the Peters Road Water Line Project, had been contacting him concerning the progress on the water line in their area. He stated a special meeting should be held to discuss this matter and suggested any action concerning this matter should be based on the rate study presented earlier. Alderman Wilson moved, seconded by Alderman Smith to table this matter until further studies on the water rate study could be made. All voted in the affirmative. SEWER DEPARTMENT FIRE DEPARTMENT Alderman Wilson moved, seconded by Alderman Smith to accept and file the Fire Chief's report for May, 1975, reflecting 10 general COUNCI-L MEETING PAGE 3 JUNE 5, 1975 alarms and 8 still alarms with an estimated fire loss during the month at $7,500.00. All voted in the affirmative. Mayor Reid presented a request from Chief Schmitt concerning the city contributing an amount equal to the amount contributed by the Firemen's salaries to the Firemen's Pension & Relief Fund. ( {jC 7) Chief Schmitt reported Act 450 was passed by the General Assembly and approved 3/18/75. The Act states in part that any municipality or fire protection district in which a Firemen's Pension and Relief Fund is established may contribute to the Firemen's Pension and Relief Fund an amount equal to the total funds withheld from firemen's salaries or compensation for credit to the Fund. Alderman Wilson suggested figures be obtained for this transaction for the approximate cost to the city. After discussion, Alderman Wilson moved, seconded by Alderman Lehman to table this matter until the Act can be studied, and figures are obtained. All voted in the affirmative. Mayor Reid reported the contract to furnish clothing to the Fire and Police Department is up for renewal. He requested authoriza- tion to advertise for bids for the clothing contracts. Alderman Hill moved, seconded by Alderman Elkins to authorize the Mayor to advertise for bids and sign a contract to purchase clothing for the Fire and Police Departments. All voted in the affirmative. Mayor Reid presented a letter from R. Whit Murphy, Sr., Acting Director, Arkansas Fire Training Academy from the Southwest Technical Institute. Mr. Murphy stated 12 members of the fire department have attained the training level o f Firefighter, First Class. He stated the institute has issued certificates to the following men: Billy J. Ivey, John Stefan, Vernon Canon, Tommy Griffin, John Vanderhoof, Lester Mosel~y, Terry Johnson, Claud Howard and Ricky Ezell, Charles s. Dickerson, Johnny Bradley and Jimmy Bradley and recommended these certificates be awarded publicly. Mayor Reid presented the certificates and commended each man. ' POLICE DEPARTMENT Chief Leonard Brickell .of the Police Department requested permission to promote a sergeant to the position of lieutenant. He stated at the present time the department does not have position of lieutenant. It was also stated the salary will be one step above the salary of sergeant. Chief Brickell mentio ned all sergeants qualifying will take the test. Alderman Wilson moved, seconded by Alderman Elkins to authorize Chief Brickell of the Police Department to promote a sergeant to the position of lieutenant with an increase of one step in salary above his present salary. All voted in the affirmative. Mayor Reid reported Mobil Oil Co. will install a 2000 gallon gas tank with electric pump behind the Police & Courts Building without charge for the tank. He stated the city will furnish the backhoe and labor to install the pump. Mayor Reid stated the c /4Q) COUNCIL MEETING PAGE 4 JUNE 5, 1975 pump will be installed about June 21st. STREET DEPARTMENT Mayor Reid presented a request from Dick Huck, Park Director and Al Garvin, Street Supervisor, to advertise for bids to overlay Johnson Park and Firemen's Park Tennis/Multi-Purpose Courts. Dick Huck stated the B.O.R. office had granted an extension on the completion of Firemen's Park last year but now stated if the project is nob in its final stage within the next several weeks or some definite timetable awarding of contract on the construction of facilities, B.O.R. will not take any positive action on the Tower Park Project for furure B.O.R. funding. The approximate cost of the project is $10,000.00. Alderman Smith moved, seconded by Alderman Wilson to accept the request to overlay Johnson Park and Firemen's Park Tennis/Multi-Purpose Courts and let bids for this work. All voted in the affirmative. Alderman Hill moved, seconded by Alderman Smith to accept and file the Street Supervisor's monthly report for May 1975. All voted in the affirmative. Mayor Reid presented the following cost estimate to install pipe in the ditch on North Avenue: 1) Drop Inlet $400.00 100 ft. metal pipe @$49.91 per ft. $4,991.00 2) Drop Inlet $400.00 100 ft.concrete pipe @23.96 per ft. $2,396.00 TOTAL $5,391.00 TOTAL $2,796.00 Mayor Reid stated these estimates do not include the cost of covering the ditch. It was also stated street labor would be used to install the pipe. Alderman Hill mentioned the concrete pipe would provide sufficient drainage. After discussion, Alderman Smith moved, seconded by Alderman Honeycutt to accept cost estimate #2 in the amount of $2,796.00. All voted in the affirmative. PARKS & RECREATION DEPARTMENT Alderman Wilson moved, seconded by Alderman Hill to read "A RESOLUTION ~UTHORIZING THE PARKS AND RECREATION COMMISSION TO PROCEED WITH PLANS FOR THE DEVELOPMENT OF TOWER PARK, DECLARING AN EMERGENCY AND FOR OTHER PURPOSES." ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes. Motion Carried. Mayor Reid read the Resolution in its entirety. Alderman Hill moved, seconded by Alderman Honeycutt to approve and adopt the Resolution. ROLL CALL and the following voted aye, Aldermen: Hill,_ Lehman, Elkins, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes. ·· Motion Carried. COUNCIL MEETING PAGE 5 JUNE 5, 1975 RESOLUTION APPROVED AND ADOPTED AND NUMBERED 1 5 2 - 7 5 this 15th day of June. Dick Huck, Director requested the council approve an additional $50,000.00 in funds for the operation of the Park and Recreation Department. These funds are necessary for the department to maintain the same level of service as provided in 1974. He stated the commission received from the city to operate the department a total fund of $128,000 in 1974 from General and Revenue Sharing Funds. After discussion Alderman Wilson moved, seconded by Alderman Hill to authorize the Mayor to appropriate $50,000.00 from the 1975-76 Revenue Sharing Funds for operating expense for the remainder of the year for the Park and Recreation Department. All voted in the affirmative. Dick Huck also mentioned funds will be expended for the Johnson Park Playground Program from the Revenue Sharing Allocation. The approximate cost of the project is $1,200.00. Alderman Wilson moved, seconded by Alderman Smith to accept and file the Park Director's First Quarter Report for 1975. All voted in the affirmative. Floy Avants, City Clerk, requested to charge off items from the ledger for appropr~ation for the Parks and Recreation Department. She stated $10,697~00 was paid to Wessel brother 1/24/75 from General Fund and $1,069.87 which is an accumulated amount of bills and statements that were due at the end of the year which were. also paid from General Fund. Alderman Wilson moved, seconded by Alderman Smith to authorize the City Clerk to charge off $11,766.87 from the ledger for park appropriations. All voted in the affirmative. PLANNING COMMISSION Mayor Reid reported a replat for 3 lots was not received for the Linda Cove property to be on the agenda from Carpenter Realty in the Madden Subdivision. It was stated these lots are located behind Spradlin Auto Repair. Alderman Hill moved, seconded by Alderman Honeycutt to accept and file the Planning Commission's recommendation and approve the Lind Cove Replat. All voted in the affirmative. GENERAL Mayor Reid presented a request from Elmer Williams, City Inspector, to hire an additional Inspector. Mr. Williams presented an approximate cost estimate which included the salary, vehicle and expenses in the amount of $7,294.50. Elmer Williams stated 64 building permits were issued for May for property valuing at $1,058,095.00. He also stated over 600 inspections must be made during the month of June and this state has issued new regulations that must be abided. After considerable discussion on the matter Alderman Hill moved, seconded by Alderman Elkins to authorize the Mayor to hire (I Li:J) COUNCIL MEETING PAGE 6 JUNE 5, 1975 an additional Inspector including the purchase of a vehicle and equipment. All voted in the affirmative. Alderman Wilson moved, seconded by Alderman Smith to waive requirements for bids to purchase tulip bulbs for the Beautifi- cation Department. It was stated the source for these bulbs come from a company in Lebanon, Ohio .at the approximate cost of $1500.00. All voted in the affirmative. Mayor Reid introduced 11 A RESOLUTION OF CITY COUNCIL OF JACKSONVILLE, ARKANSAS, AUTHORIZING FILING OF COMMUNITY DEVELOPMENT APPLICATION, APPROVING PLANS, MAKING CERTAIN ASSURANCES TO DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT, AND AUTHORIZING HOUSING AN URBAN DEVELOPMENT, AND AUTHORIZING MAYOR TO CERTIFY CONTENTS OF THIS RESOLUTION.11 Alderman Hill moved, seconded by Alderman Honeycutt to read the Resolution. ROLL CALL and the following voted aye, Alderman Hill, Wilson, Lehman, Elkins and Honeycutt. Motion received 5 affirmative votes, 0 negative votes. Alderman Smith was out of the room at time of voting. Mr. Richy Roy of HUD read the resolution in its entirety. Alderman Wilson moved, seconded by Alderman Smith to approve the RESOLUTION. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes. Motion approved. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 1 5 3 -7 5 this 15th day of JUNE. Mayor Reid presented a 11 A RESOLUTION ESTABLISHING, CREATING AND ADOPTING A SEAL FOR THE CITY OF JACKSONVILLE, ARKANSAS, AND FOR OTHER PURPOSES." Alderman Hill moved, seconded by Alderman Wilson to read the RESOLUTION in its entirety. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Elkins, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes. Motion Carried. Mayor Reid read the Resolution in its entirety. Alderman Wilson moved, seconded by Alderman Lehman to accept and approve the RESOLUTION. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Honeycutt and Smith. Motion Carried. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 1 5 4 -7 5 this 15th day of JUNE. MAYOR'S ANNOUNCEMENTS Mayor Reid reported the State Highway Department will install a railroad signal at the Loop Road crossing at the approximate cost of $35,000 with the city participating in 10% of the cost in the COUNCIL MEETING PAGE 7 JUNE 5, 1975 amount of $3,500.00. Alderman Smith moved, seconded by Alderman Lehman to authorize the Mayor to appropriate $3500 from the Street Fund to participate in erecting a railroad signal located on Loop Road. All voted in the affirmative. Mayor Reid announced several easements for Right of Way have been obtained for the Main & James Intersection by donation and there are some which will require the city to pay for the land. He stated it probably will require approximately $1500 to obtain the easements for the Right of Way. Mayor Reid reminded the council of the Revenue Sharing mee~ing to be held Wednesday, June 10, 1975 at 1:30 p.m. Alderman Smith commended the Mayor for his duties fot the city for the last six months. ADJOURNMENT There being no further business to come before the council on motion of Alderman Wilson, seconded by Alderman Hill and by consent of all members present the council adjourned until the next regular council meeting to be held June 19, 1975. APPROVED: ATTEST: FLOY AV~N TS, CITY CLERK CURRENT ACCOUNTS PAYABLE WATER & SEWER DEPT.J June 1975 Arkansaw Meter Batesville White Lime Bond Consulting Eng. Boyd's Lennox Ser. C.B. Carr (Pd.) Chambers Drug City Lumber Co. Crain Sales Co. Double "R" Florist (Pd) Gary's Florist Holloway Service Ivy's Auto Supply J & B Butane Company Jacksonville News Mettler Mitchell Rent-All O.B. Repair Otasco Parkin Printing Pitney Bowes Ref. & Elec. Supply Co. Razorback Mats Safeway Stores Spradlin Auto Repair Southern Electronics Town & Country Ins. Vaughan Tire Waterworks Supply 1J336.70 517.50 . 200.58 32.96 328.24 32.96 524.83 174.70 11.33 15.45 154.92 31.88 46.34 14.70 63.20 5.15 294.43 24.70 496.95 30.90 45.66 29.50 41.00 623.12 26.11 1J386.34 261.18 1J281.18 Arkansas Paper Co B-G Communications Batesville Truck Line Capitol Chemical Chemco Inc. City Auto Electric Conrade Electric Dalton's Coating Co Electronic Appliance Goodsell Welding Holman/Pyle Co IBM 30.29 41.01 168.54 290.25 27.71 79.95 1J047.10 675.00 8.24 50.55 7 2. 0 0 84.44 237.24 Elec. James Bros. Keathley-Patterson Midwest Casting National Chemsearch Oxford Chemicals Northga te P lbg. ( Pd Petty Cash ( Pd ) Precision Engine Roc-Arc 45.44 499.84 376.51 481.17 Rockwell International D.A. Sparks S & S Construction Southern States Indus. Universal Pipe & Sup. Red Walkers Radiator 3Jl66.25 105.91 610.48 13.23 83.77 72.10 10.04 17.14 707.26 119.59 Total $17Jl53.56 PRAYER: RDLL CALL: PRESENTATION OF MJMJTES: CORRECTIONS &/OR ADDITIONS TO MINUTES: WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT1 roLICE DEPARTMENT: STREET DEPARTMENT: SANITATION DEPARTMENT: PARKS & REDREATION DEPT: PLANNING COMMISSION: AGENDA ------ June 19, 1975 Regular Meeting-June 5, 1975 Regular Meeting-May 15, 1975 Special Council Meeting-May 29, 1975 Cash Receipts & Disbursements Accounts Payable Presentation of plans for renovation of West Water Plant Building (Tommy Bond) Request by Foxwood for city to allow use of 611 PVC Water Pipe in lieu of asbestos cement (Tommy Bond) Request for outside city-limit water tie-on relocation of water lines for ~ain& James St. Project , (Tommy Bond) · Presentation of Certificates of Achievement (Firefighters) (Mayor Reid) Act 450-3% of gross wages of firemen for Pension Fund proposal (Chief Schmitt) Captains Dickerson/Oolvert (Pay Raise) (Mayor Reid) Approval Monthly Report (Chief Brickell) Approval of purchase of copy machine (Chief Brickell) Approval to install drainage pipe, 1500 block of Nina St. (Mayor Reid) (Alderman Wilsm Ordinance No. 3gl (Revise Planning Commission Structure} Ordinance No. 3 2 (Rezoning of following properties) (Approval to rezone two parcels of land in Green Acres One parcel from Class R-0 to Class R-4 and other from Class R-0 to Class C-4 (Approval to rezone East one-half of Lot #49, Hen~ Estates Add , (Approval to rezone lots 3 thru 14, block 9 and lots 17 thru 22~ Block of Section II, Briarfield Subdividion Approval of Final Plat, Tara Mount, Lots 7-24, 32-43, and 80-87 (revised for smaller lots) GENERAL: ANNOUNCEMENTS: ADJOURBMENT: A.9:!li~! June 19, 1975 Approval of Services -1974 Audit Report, Brown, Rogers & Brietz ($5,275.00) (Mayor Reid) Resolution No. 155-75 Management Assistance Program (Mayor Reid) Approval of funds for 4th of Ju;ky Fireworks Celebration (Mayor Reid) Approval of Purchasing Department trmp to New Orleans Purchasing Seminar (Mayor Rei~) Advisory Boand Presentation-Privilege Tax Revamping (Mayor Reid) Revenue Sharing Usage Report Approval 1975-1976 Fiscal Year (Mayor Reid) Approval Employment Security Office Rental (Office space for one year's lease) (Mayor Reid) Approval to hire individual to work grant application (Mayor Reid) Introduction of City Engineer -William c. Owens (Mayor Reid) Prposal of creation of a new Ward for Jacksonville. ~ ,_ COUNCIL MEETING MUNICIPAL BUILDING June 19, 1975 7:30 p.m. to 10:00 p.m. The City Council of the City of Jacksonville, 1975, at 7:30 p.m. in the Municipal Building. to order by Mayor Reid and the invocation was Honeycutt. met Thursday, June 19, The meeting was called given by Alderman On ROLL CALL the following members were present as their names were called, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt, 6 present, 0 absent; a quorum was declared. Others present were Mayo r Reid; City Clerk Avants; Ben Rice, City Attorney; Tommy Bond and Jerrel Fielder of Bond Consulting Engineers; Chief Schmitt of the Fire Department; Elmer Hines, Water Department Supervisor; Greg Wood, Ass•t. Water Supervisor; Ophelia Blasingame, Beautification Director; Lloyd Bailey, Purchasing Agent; and Bill Owens, City Engineer. PRESENTATION OF MINUTES The Minutes of the Regular Meeting of June 5, 1975 were presented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES Corrections and/or additions to the Minutes of the Regular Meeting of May 15, 1975, and the Minutes of the Special Meeting of May 29, 1975, ,--were the next order of business. After no corrections or additions were presented, Alderman Wilson moved, seconded by Alderman Smith to approve the minutes as written and presented. All voted in the affirmative. WATER DEPARTMENT Alderman Wilson moved, seconded by Alderman Smith to approve for payment the Current Accounts Payable in the sum of $17,153.56, and to accept and file the Cash Receipts and Disbursements Report for the Jacksonville Water and Sewer Department for May 1975. All voted in the affirmative. Tommy Bond, Consulting Engineer; presented a slide presentation and a report on the planned renovation of the West Water Plant Building on Harris Road which had been authorized at a prior meeting. Mr. Bond stated the building has suffered somewhat over the last few years from lack of maintenance and that the structure is literaly falling down. He suggested replacing the building with a concrete block structure, and to install central heat and air-conditioning to cut down on some of the deterioration of pipes and walls from the lime and chorline discharges. It is estimated the construction will cost approximately $150,000 to $175,000. He mentioned there will probably be near $200,000 left from the Bond issue which should be determined within the next 6 weeks, that can be used for this construction. A request by Foxwood was submitted to allow the use of 6" PVC Water Pipe in lieu of asbestos cement. Mr. Bill Owens, City Engineer; stated he contacted several other cities and found that this type of pipe is nothing new to them and that he has found nothing against using it. The only problem in being able to find it. It was suggested wrapping the pipe with wire to aid in locating it. Alderman Wilson moved, COUNCIL MEETING PAGE 2 JUNE 19, 1975 seconded by Alderman Smith to instruct the City Engineer to draw up detailed plans and specifications on usage of the 6" PVC pipe and it was pointed out that the PVC pipe will be easy to punch holes into if placed in rocky soil, and if permanent, that it will be encased with sand before excavation put back in. All voted in the affirmative. Mayor Reid presented a request for an outside-the-city water tie- on from Mrs. A. L. Hillman for Lot #116 East Meadow Subdivision. This property is located around Robins Road and Military Road area. Alderman Wilson moved, seconded by Alderman Hill to approve the water connection request from Mrs. Hillman for Lot #116 East Meadow Sub- division. All voted in the affirmative. Tommy Bond presented a report on the relocation of water lines for the Main and James Street Project. Mr. Bond presented and explained a layout of the plans with an estimated cost of $20,000. Alderman Smith moved, seconded by Alderman Wilson to accept relocation of water lines as presented and approve the request to advertise for bids on the relocation of water lines. All voted in the affirmative. SEWER DEPARTMENT FIRE DEPARTMENT Mayor Reid pres ented certificates to several firemen who were absent from the last council meeting who have attained the training level of Firefighter, First Class. Mayor Reid presnted the certificates and commended each of the following men: John Vanderhoof, Steve Dickerson, Ricky Ezell, and Johnny Bradley. Mayor Reid presented a request from Chief Schmitt at the last meeting concerning the city contributing an amount equal to the amount contri- buted by the Firemen's on gross salaries to the Firemen's Pension & Relief Fund which was tabled until further study could be made on Act 450, and figures obtained. Alderman Elkins moved, seconded by Alderman Hill the the city contribute 3% match fund based on the salaries of firemen to the Firemen's Pension & Relief Fund effective July 1, 1975. All voted in the affirmative. Mayor Reid presented a request to approve an increase in monthly salary from $710 to $750 for Steve Dickerson and Larry Colvert, Captains in the Fire Department. Alderman Hill moved, seconded by Alderman Honeycutt to approve a raise in salary to the next pay scale, beginning July 1, 1975. After considerable discussion on whether or not to award the increase retroactive to the 1st of January. Alderman Honeycutt moved, seconded by Alderman Lehman to amend the original motion and to make the increase retroactive to January 1. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Honeycutt and the following and the following voted nay, Aldermen: Elkins, Wilson, and Smith. Motion received 3 affirmative votes and 3 negative votes. Whereupon Mayor Reid voted nay. Motion received 4 affirmative votes and 3 negative vo·tes. Amendment defeated. Vote on original motion received 6 affirmative votes and 0 negative votes. Motion approved. POLICE DEPARTMENT COUNCIL MEETING PAGE 3 JUNE 19, 1975 Alderman Wilson moved, seconded by Alderman Elkins to accept and file the Police Chief's monthly report for May 1975 reflecting 628 cases brought before the Municipal Court with total cash from fines, for- feitures and other payments in the sum of $14, 242.23. All voted in the affirmative. Chief Brickell presnted a proposal to the council for the purchase of a copy machine for the Police Department in which a cost estimate was prestned as $1,457.15. After discussion Alderman Smith moved, seconded by Alderman Wilson to advertise for bids and purchase a copy machine for the Police Department. All voted in the affirmative. STREET DEPARTMENT Mayor Reid presented an approval to install a drainage pipe in the ditch of the 1500 block of Nina Street. It was requested by the citizens that this ditch be closed because of odor possibly caused by sewage. Alderman Wilson moved, seconded by Alderman Smith to table this request until the City Engineer can examine this problem and report to the council. All voted in the affirmative. SANITATION DEPARTMENT PARKS AND RECREATION PLANNING COMMISSION Larry Wilson presented "AN ORDINANCE LIMITING THE NUMBER OF TERMS FOR J MEMBERS OF THE PLANNING COMMISSION: PROVIDING FOR THE ELECTION OF THE PLANNING COMMISSION CHAIRMAN: DECLARING AN EMERGENCY AND FOR OTHER PURPOSES." Alderman Wilson moved, seconded by Alderman Elkins that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Wilson and Elkins and the following voted nay, Aldermen: Hill, Lehman, Smith and Honeycutt. Motion received 2 affirmative votes and 4 negative votes. Motion denied. Alderman Wilson moved, seconded by Alderman Smith to accept the Planning Commission's recommendation to accept: Final Plant, Tara Mount, Lots 7-24, 32-43 and 80-87 revised for smaller lots. Motion approved by voice vote. "AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSONVILLE, ARKANSAS; AMENDING ORDINANCE NOS. 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES." Alderman Wilson moved, seconded by Alderman Smith that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; motion approved Ordinance read for FIRST TIME by Alderman Wilson. COUNCIL MEETING PAGE 4 JUNE 19, 1975 Alderman Hill moved, seconded by Alderman Wilson that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Wilson, Lehman, and Honeycutt. ORDINANCE ACCEPTED ON FIRST READING. Alderman Smith out of room. Alderman Hill moved, seconded by Alderman Wilson to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson and Honeycutt. Motion received 5 affirmative votes and 0 negative votes; whereupon Mayor Reid read the Ordinance for SECOND TIME. Alderman Hill moved, seconded by Alderman Honeycutt to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Hill,Elkins, Lehman and Honeycutt. Motion received 4 affirmative votes and 0 negative votes whereupon Mayor Reid read the Ordinance for THIRD AND FINAL TIME. Aldermen Smith and Wilson were not present for voting. Alderman Hill moved, seconded by Alderman Honeycutt that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman and Honeycutt. Motion received 4 affirmative votes and 0 negative votes. Motion Carried. Alderman Smith and Wilson out of room. Alderman Hill moved, seconded by Alderman Honeycutt that the EMERGENCY CLAUSE BE APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Wilson, Lehman, and Honeycutt. Motion approved. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 3 5 2 this 19th day of JUNE 1975. GENERAL Alderman Smith moved, seconded by Alderman Hill to approve for payment for professional services rendered in connection with the annual audit for City of Jacksonville for 1974 to Brown, Rogers, & Brietz in the amount of $5,275.00. All voted in the affirmative. Mayor Reid introduced "A RESOLUTION AUTHORIZING MAYOR TO FILE APPLICATION FOR COMPREHENSIVE PLANNING AND MANAGEMENT ASSISTANCE GRANT: AUTHORIZING RETENTION OF PROGRAM CONSULTANT: AND PLEDIGING LOCALITY'S SHARE OF COST." Alderman Wilson moved, seconded by Alderman Smith to read the Resolution. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith, and Honeycutt. Motion received 6 affirmative votes and 0 negative votes. Alderman Smith read the Resolution in its entirety. Alderman Wilson moved, seconded by Alderman Lehman to approve the RESOLUTION with the correction on Page !-Paragraph 2 "said contract with Manes & Associates Inc. not to exceed the amount of $20,000. ROLL CALL and the following voted, aye, Aldermen: Hill, Elkins, Lehman, Wilson COUNCIL MEETING PAGE 5 JUNE 19, 1975 Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes. Motion approved. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 1 5 5 -7 5 this 19th day of JUNE. Alderman Hill moved, seocnded by Alderman Smith that the contract be presented to the City Attorney for his approval. All voted in the affiramtive. May o r Reid presen ted a request for approval of funds for the fireworks display at t h e 4th of July celebration. He presented a shooting schedule with a price list of $800.00 and stated that numerous civic organizations will operate the c oncession stands be applied to the cost of the fireworks project Alderman Smith accepted the appointment of Mayor Reid to act as Pro ject Director of this celebration. Alderman Wilson moved, seconded by Alderman Smith to underwrite the cost of the fireworks with a maximum of $800.00. All voted in the affirmative. Lloyd Bailey, Purchasing Agent, presnted a letter to the council for authorization to attend the Seventh Annual Nation Purchasing Institute Conference. The conference is to be held in New Orleans from the 22nd through the 25th of July. Alderman Wilson moved, seconded by Alderman Elkins to approve this trip with expenses up to $300.00. All voted in the affirmative. Mayor Reid's Advi sory Board has completed a sample of revisions dealing with Privilege Tax and are now ready to work with a committe on revising the enti re Privilege Tax structure. Aldermen: Wilson, Hill and Smith vo lunteered as a committee to work with the Mayor's Advisory Board. Mayor Reid presententor approval the Revenue Sharing Plannued Usage Report for the fiscli year 1975-1976. Alderman Wilson moved, seconded by Alderman Hill to approve for the fiscal year 1975-197 6 the Revenue Sharing Planned Usuage Report. Motion Approved by vo ice vote. Mayor Reid stated that $2,000 had been appropriated from the 1975-76 Revenue Sharing money for Employment Security Division Office rental for a one year's lease. The arrangements are that the city furnish the office space and the State Agency will provide the manpower and all other necessary items. The office space needed can be rented at a cost of $125.00 per month including all utilities and janitorial services. Alderman Wilson moved, seconded by Alderman Elkins to commit $2,000 from Revenue Sharing Funds as rent for an office space for an Employment Security Division branch office for one year. All voted in the affirmative. Mayor Reid mentioned that money is available from the Housing and Urban Development Department for supplementing the rent of low and moderate residents; that he understood approximately $217,000 is available for the p rogram. He said that Manes & Associates have been ,\9 .., \ COUNCIL MEETING PAGE 6 JUNE 19, 1975 preparing an application for the city to administer the program, which will be submitted to HUD before the end of the moncl1. He e mphasized that Manes & Assoc'ateswill only prepare the application , and the city will need someone to pursue the grant with HUD to its completion. Af ·ter a general discussion, in which Alderman Hill supported the request to hire someone to work on this grant, and Alderman Wilson and Smith stated ·they felt the application presented by Manes & Associates will stand on i·ts own merit , no action ensued on the matter. Mayor Reid introduced Mr. William C. Owens, as the City Engineer, and stated he was transferred from Hot Springs, Arkansas and began employment June 16, 1975. MAYOR'S ANNOUNCEMENTS Mayor Reid presented a letter to the council asking them t o seriously consider establishing another Ward in the City of Jacksonville. He stated this coula be done by splitting Ward 3 voting precincts 213 & 214 into Wards 3 &4. Mayor Reia also stated he would appreciate their views on this rec ommendation. Mr. James of Central Arkansas Emergency Medical Services, stated their contract with the city expires the 28th day of June. He also stated that with the rising costs of gasoline the Emergency Medical Service is asking for $150.00 increase per month which will raise the fee from $700 to $85 0 per month . After discussion it was decided that this item be p u t on the ag enda for the next council meeting. ADJOURNMENT There being no further business to come before the council on motion of Alderman Wilson, seconded by Alderman Lehman and by consent of all members present the council adjourned until the nex t regular council meeting to be held July 3, 1975. APPROVED: ATTEST: FLOY VAN TS, CITY CLERK 1 J - i PRAYER: ROLL CALL: PRESENTATION OF MINUTES: CORRECTIONS &/OR ADDITIONS TO MINUTES: WATER DEOARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: PARKS & RECREATION DEPT: GENERAL: '. APPOINTMENTSL ANNOUNCEMENTS: . ---.. ---. ..; -' ADJOURNMENT : A G E N D A July 3, 1975 Regular Meeting -June 19, 1975 Regular Meeting -June 5, 1975 City Engineer's Guidelines concerning PVC Plastic Water Pipe in lieu of asbestos cement {Bill Owens) Monthly Report -Chie Schmitt City Engineer's Report on Recommendation for Nina Street drainage ditch {Bill Owens) J, Central Arkansas Emergency Medical System {E.M.s: (Ambulance Contract Approval) (Mayor Reid) Ordinance No. 353 Employment Security Division-Jacksonville Branch: (Mayor Reid) Approval of expenditures for Civil Defense Semi~ nar Houston, Texas for: Mr. John Brakeall (Mayor Reid) Budget Revision Recommendations -July thru Dec. 1975 (Mayor Reid) Presentation of proposed plans for a building for Beautification Department, City of Jackson- ville (Mayor Reid) Resolution No. 156-75 (Naming if a new high school within the city of Jacksonville) (Alderman Smith) Hospital Commission -Five year terms (Messrs: Mosley, Wingard, Howell) (Mayor Reid) I· t I COUNCIL MEETING MUNICIPAL BUILDING 7:30 p.m. to 9:00 p.m. July 3, 1975 The City Council of the City of Jacksonville, met Thursday, July 3, 1975, at 7:30p.m. in the Municipal Building. The meeting was called to order by Mayor Reid who also gave the invocation. On ROLL CALL the following members were present as their names were called, Aldermen: Hill, Elkins, Lehman and Wilson, 4 present, 2 absent; a quorum was declared. Alderman Smith was present after Roll Call and Alderman Honeycutt was absent. Others present were Mayor Reid; City Clerk Avants; Ben Rice, City Attorney; William Owens, City Engineer; Ophelia Blasingame, Beautification Director; Lloyd Bailey, Purchasing Agent; Chief Wayman Schmitt of the Fire Department; Elmer Hines, Water Department Supervisor; Bobby Brewer, Sewer Department Supervisor; Dick Huck, Park and Recreation Director and Al Garvin, Street Department Supervisor. PRESENTATION OF THE MINUTES The Minutes o f the Regular Mee ting of June 19, 1975 were presented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES Co rrect ion s and /or a d ditio ns to the Mi nutes of the Regular Meeting of June 5, 1975, were the next order of business. After no corrections or additions were presented, Alderman Wilson moved, seconded by Alderman Elkins to approve the minutes as written and presented. All voted in the affirmative. PARK AND RECREATION Mayor Reid requested and was granted permission to deviate from the order of the agenda to discuss the resignation of Park Director, Dick Huck. He stated Mr. Huck presented a letter of resignation Thursday, July 3, 1975, thanking the City Council and the Park Commission Board for their cooperation in developing a recreational program. The Mayor and Aldermen commended Mr. Huck for the outstanding work and contribution he extended in developing the recreational program for the City of Jacksonville. Mr. Huck stated his resignation will become effective about August 1, that he is being employed by the City of Denton, Texas. WATER DEPARTMENT William C. Owens, City Engineer presented guidelines for the use of plastic pipe for the water and sewer systems in lieu of asbestos cement. Mr. Owens also mentioned the ASTM Specifications a~in his office for study. He stated the recommendations for this policy will be instituted into the Sewer Specifications and will be presented at the next City Council Meeting. SEWER DEPARTMENT FIRE DEPARTMENT Alderman Hill moved, seconded by Alderman Smith to accept and file J COUNCIL MEETING PAGE 2 JULY 3 , 1975 the Fire Chief's report for June, 1975, reflecting 2 general alarms and 6 still alarms with an estimated fire loss during the month at $1,300.00. All voted in the affirmative. It was mentioned that delivery of the new fire truck would possibly be made in 3 months. STREET DEPARTMENT William Ow ens, Cit y Engineer, presented recommendations for the Nina St. drainage ditch. He stated the approximate cost to install a 36" pipe for approximately 150 1 if $2,154.00. He stated the cost to construct a cement ditch is $1,200.00. The residents located on the corner lot stated according to the plans prepared by the City Engineer the ditch would be located approximately 9' from the back corner of their home and requested the ditch be constructed a few more feet away from the property. After considerable discussion, Alderman Wilson moved, seconded by Alderman Hill to authorize the City Engineer to prepare plans to have the city put tile in approx- imately 20 1 back side and from there a concrete ditch to the intersection of the present ditch. All voted in the affirmative. GENERAL Mayor Reid presented a request from the Central Arkansas Emergency Medical Services System to increase the previous contract amount for ambulance services from $700.00 to $850.00 per month for a total of $10,200.00 per year. Mr. Jaynes, Director of CAEMS, stated expenses have increased due to the price of gasoline and oxygen and the personnel employed have received Emergency Medical Technician training and demand an increase in salary. He also reported in the future this system will become a regionalized ambulance ·service. After dicussion, Alderman Wilson moved, seconded by Alderman Smith to authorize the Mayor to enter into the contract for 1 year with Central Arkansas Emergency Medical Services System and the City of Jacksonville at a rate of $850.00 per month beginning July 1, 1975. All voted in the affirmative. "AN ORDINANCE AUTHORIZING THE CITY OF JACKSONVILLE TO PROVIDE SPACE TO THE STATE EMPLOYMENT SECURITY DIVISION FOR A PERIOD OF ONE YEAR; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES." Alderman Wilson moved, seconded by Alderman Smith that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Elkins, Wilson and Smith. Motion received 5 affirmative votes and 0 negative votes; motion carried. Ordinance read for FIRST TIME by Alderman Wilson. Alderman Hill moved, seconded by Alderman Wilson that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson I ~ COUNCIL MEETING PAGE 3 JULY 3, 1975 and Smith. Motion Approved. ORDINANCE ACCEPTED ON FIRST READING. Alderman Hill moved, seconded by Alderman Wilson to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson and Smith. Motion received 5 affirmative votes and 0 negative votes; whereupon Mayor read the Ordinance for SECOND TIME. Alderman Hill moved, seconded by Alderman Smith to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the follwong voted aye, Aldermen: Hill, Elkins, Lehman, Wilson and Smith . Motion received 5 affirmative votes and 0 negative votes whereupon Mayor Reid read the Ordinance for THIRD AND FINAL TIME. Alderman Hill moved, seconded by Alderman Wilson that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson and Smith. Motion received 5 affirmative votes and 0 negative votes. Motion Carried. Alderman Wilson moved, seconded by Adlerman Hill that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Wilson, Lehman and Smith. Motion approved. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ACCEPTED AND NUMBERED 3 5 3 this 3rd day of JULY 1975. Mayor Reid presented expenditures for the Civil Defense Director, John Brakehall, to attend a Civil Defense Seminar in Houston, Texas July 20-thru July 23, 1975. The approximate cost would be $327.73 which includes labor which would be lost. It was stated this was not included in the budget. After discussion Alderman Smith moved, seconded by Alderman Wilson to deny the request due to a lack of funds. All voted in the affirmative. Mayor Reid presented figures for revision of the budget for the last 6 months of this year. He stated the figures included salaries of city employees which are being paid from the Water J Department Fund. It was the consensus to table this item until City Clerk Avants could present a 6 month report of the financial condition of the General and Street Funds. William Owens, City Engineer, stated Tommy Bond, Consulting Engineer, and his office had prepared plans for a Beautification Building. The approximate cost of the concrete block building is $12,000.00. He stated the building includes a office and a metal roof. City Clerk Avants reminded the council the money for the project will be appropriated from Revenue Sharing Funds and the contractors must comply with the Bacon-Davis Act. Alderman Hill moved, seconded by Alderman Smith to authorize the COUNCIL MEETING PAGE 4 JULY 3, 1975 Mayor to advertise for bids for the construction of the Beautification Building. All voted in the affirmative. Alderman Smith presented 11 A RESOLUTION PERTAINING TO THE CONSTRUCTION AND NAMING OF A NEW HIGH SCHOOL AND JUNIOR HIGH SCHOOL WITHIN THE CITY OF JACKSONVILLE, ARKANSAS.11 Alderman Smith moved, seconded by Alderman Wilson to read the RESOLUTION in its entirety. ROLL CALL and the following voted aye, Aldermen : Hill, Lehman, Wilson, Smith and Alderman Elkins voted nay. Motion received 4 affirmative votes and 0 negative vote; whereupon Alderman Smith read the RESOLUTION. It was stated the schools are located in West Jacksonville and would include West in the title of the school. Alderman Elkins stated the name of the school should not be directional and should be named after an object or person. It was stated by Ben Rice, City Attorney, the Pulaski County School Board will be in session the following week to decide the name of the schools. Alderman Smith moved, seconded by Alderman Hill to accept the RESOLUTION. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Wilson and Smith and the following voted nay, Alderman Elkins. Motion received 4 affirmative votes and 1 negative vote. Motion Carried. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 1 5 6 -7 5 this 3rd day of JULY 1975. APPOINTMENTS Mayor Reid stated the 1975 Legislative Body has increased the Hospital Commission to 2 additional members effective July 1, 1975. He also stated the term of Robert E. Pace expired July 1, 1975, and recommended the following men be appointed to the Hospital Commission, Raymond Moseley, Dan Wingard and Senator Max Howell. After discussion, Alderman Wilson moved, seconded by Alderman Elkins to accept the Mayor's recommendations to the Hospital Commission for Dan Wingard and Senator Howell becoming effective July 1, 1975. All voted in the affirmative. It was questioned if Mr. Pace had been contacted concerning continuing his position on the Hospital Commission. After discussion Alderman Wilson moved, seconded by Alderman Elkins to accept the Mayor's recommendation and appoint Raymond Moseley to the Hospital Commission to replace Mr. Robert Pace. ROLL CALL and the following voted aye, Aldermen: Elkins, Smith and Wilson and the following voted nay, Aldermen Hill and Lehman, 3 ayes, 2 nays. Motion Carried. ANNOUNCEMENTS COUNCIL MEETING PAGE 5 JULY 3, 1975 Mayor Re1d stated the committee for a water line for Peters Road will meet Thursday, July 10 to discuss the project. Mayor Reid also reminded the council the Fireworks display will be held July 4 at 8:30p.m. at the Jacksonville High School Football Stadium. ADJOURNMENT There being no further business to come before the council on motion of Alderman Hill, seconded by Alderman Lehman and by consent of all members present the council adjourned until the next regular council meeting to be held July 17, 1975. All voted in the affirmative. ATTEST: FLOY A NTS , CITY CLE RK 7. PRAYER: ROLL CALL: PRESENTATION OF MINUTES: CORRECTIONS &/OR ADDITIONS TO MINUTES: ll WATER DEPARTMENTS: SEWER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARH1ENT: STREET DEPARTMENT: SANITATION DEPARTMENT: PARKS & RECREATION DEPT. PLANNING COMMISSIO~\ GENERAL: MAYOR 1 S ANNOUNCEMENTS: ADJOURNMENT: A G E N D A July 17th, 1975 Regular Meeting -July 3, 1975 Regular Meeting -Julne 19, 1975 Cash Reciepts & Disbursements Accounts Payable Acquisition of Well Sites, Request for Commission due -$510.00 (Mayor Reid) Acceptance ot Bids on relocation of Water lines, Main & James St. Project (Mayor Reid) Acquisition of land for expansion for East Sewer Treatment Plant (Bob Hill) Approval to purchase equipment (Chief Schmitt) Monthly Report (Chief Brickell) Acceptance of Quarterly Report, Investigations Department Monthly Report (Al Garvin) Approval to rent ditch-digging machine for a 30-day period (Mayor Reid) Ord. No. 354 Rezoning, Mobile Manor & pt. of Overlook Subdivision; 2 parcels-Happy Mobile Home Relocation of sidewalks in Stonewall Subdivision. Approval to advertise for bids and accept low bid on construction of Animal Shelter (Mayor Reid) -Approval to advertise for bids and accept low bid on landscaping for Jacksonville Library (Mayor Reid) Approval of Sign Variance Request-Goodyear Store (Mayor Reid) Meeting July 23, 1975, Weds., 1:30 p.m. to 3:00p.m. Mayor Reid 1 s Office (ATTITUDE STUDY, BICENTENNIAL) Arkansas Health Dept. (pd) Arkansas Paper Co. Batesville White Lime Bond Engineering Capitol Chemical Crain Sales Co. Curtin Matheson Scientific G.P. Freshour Cont. Gary 1 s Florist Goodyear Service (Pd) Hub Chemical Co. Hasting Pest Control Improved Const. Methods Ivy Ha 11 Garage Jacksonville Starter & Gen James Bros. Mobil Oil (pd) Northgate Plumbing Otasco Process & Power Rockwell International Southern States Ind. Vaugn Tire Service Waterworks Supply CURRENT ACCOUNTS PAYABLE WATER & SEWER DEPT., July 1975 100.00 60.00 517.50 1,586.44 864.75 223.35 111.46 153.55 12.88 30.00 322.14 22.75 56.65 186.24 29.82 298.93 4,327.52 1,004.00 30.37 111.60 3,441.18 31.93 300.33 731.23 Arkansas Meter 2,279.53 Batesville Truck Line 168.54 Bill 1 S Auto Parts 11.00 Burrougns Corp. 189.86 City Lumber 772.90 Criss & Shavers Inc. 74.93 Lonnie Ellis 74.65 Friendly Auto Parts 28.20 Goodsell Welding 34.00 Hach Chemical 81.39 Hamilton 1 s Garage 118.02 Holloway Service 483.91 IBM 216.30 Jacksonville Gas & Plum. 610.98 Jacksonville Daily News 9.45 Kyzer Nursery 130.27 Mobil Oil 4,568.54 0. B. Repair 48.03 Oxford Chemical 481.17 Razorback Rental 34.50 Safeway Stores 72.33 TSC 86.51 Universial Pipe & Supply 842.93 Witcher Electric 64.91 Total Due $21,58 0 .84 Total Paid 4 ,457.52 $26,038.36 (J. COUNCIL MEETING MUNICIPAL BUILDING JULY 17, 1975 7:30 p.m. to 8:30 p.m. The City Council of the City of Jacksonville, met Thursday, July 17, 1975, at 7:30p.m. in the Municipal Building. The meeting was called to order by Mayor Reid who also gave the invocation. On ROLL CALL the following members were present as their names were called, Aldermen: Hill, Lehman, Wilson and Honeycutt, 4 present, 2 absent; a quorum was declared. Alderman Smith was present after ROLL CALL. Alderman Elkins was absent. Others present were Mayor James Reid; City Clerk Floy Avants; City Attorney Ben Rice; William c. Owens, City Engineer; Bobby Brewer, Sewer Department Supervisor; Ophelia Blasingame, Beautification Director; Lloyd Bailey, Purchasing Agent; Gerald Hamm, Sanitation Supervisor and Al Garvin, Street Department Supervisor. PRESENTATION OF THE MINUTES The Minutes of the Regular Meeting of July 3, 1975 were presented for study and later approval. CORRECTIONS Correc tions of June 19, rections or seconded by presented. AND/OR ADDITIONS TO THE MINUTES and or add ~t i ons t o the Mi nutes of the Regular Meeting 1975, were the next order of business. After no cor- additions were presented, Alderman Honeycutt moved, Alderman Hill to approve the minutes as written and All voted in the affirmative. STREET DEPARTMENT Mayor Reid requested and was granted permission to deviate from the order to approve final payment to Bituminous Asphalting Sealing Specialists. He stated the slurry seal project for the city had been completed and was approved by the City Engineer, Bill Owens. Mayor Reid also stated Mr. Broadaway, owner had re-worked Main St. 3 times and it was approved by the Engineer. It was the consensus of the council to authorize the Mayor to make the final payment on slurry seal. Mayor Reid reported the City Engineer prepared plans to State Highway specifications to stripe Main St. at the approximate cost of $800.00 for labor. Mayor Reid recommended the street be striped similar to freeway striping which enables guidelines for the cars on the inside and outside of the lanes. Bill Owens, Engineer, stated the lanes are 9' 4" wide and are in accordance with State Specifications. Mayor Reid stated this is a suggestion and any recommendations may be brought to the Engineer, and it was the general consensus to proceed with the project. WATER DEPARTMENT Alderman Honeycutt moved, seconded by Alderman Smith to approve for payment the Current Accounts Payable in the sum of $21,580.84 and $4,457.52 that has been paid, and to accept and file the Cash Receipts and Disbursements Report for the Jacksonville Water and Sewer Department for June. All voted in the affirmative. J:. ~. COUNCIL MEETING PAGE 2 JULY 17, 1975 Alderman Wilson requested the council received the current accounts payable before the meeting in order to have time to study the information. Mayor Reid presented a statement from Bill Moore, from Edgewood Realty, in the amount of $510.00 for acquisition of 3 well sites. He stated Mr. Moore had submitted a statement for these services in December of 1973 and payment was delayed due to a suit filed by Lonoke County. Mayor Reid stated the well sites #3, #6 and #8 were not purchased, but services were performed by Mr. Moore as requested by the city. Alderman Honeycutt moved, seconded by Alderman Wilson to authorize payment of $510.00 to Mr. Moore for services rendered on the acquisition of the well sites afore- mentioned in Lonoke County. All voted in the affirmative. Mayor Reid reported bids were opened July 14, 1975, at 10:00 a.m. for the relocation of a water line in the Main and James St. Intersection. It was stated the Highway Department will be scheduling this project the following week and work will be completed 30 calendar days after the contract is signed. He stated two bids were received from the following: NORTHGATE PLUMBING CO. S & S CONSTRUCTION CO. $18,389.50 $22,039.40 It was stated money for this project will be disbursed from the Jacksonville Water & Sewer Revenue & Operating Fund. After discussion, Alderman Smith moved, seconded by Alderman Honeycutt to accept the low bid from Northgate Plumbing Co. in the amount of $18,389.50. All voted in the affirmative. SEWER DEPARTMENT Alderman Hill stated the East Sewage Plant consisting of 30 acres is overloaded and there are several subdivisions in the area that should be under the city sewer system and in the future will be connected to the East Sewage Plant. He stated the owner of the property surrounding the plant has offered to sell the city 97 acres at approximately $700.00 per acre for sewage ponds. It was mentioned that Marion Crist Associates is doing a study to determine the sewage treatment needs of the city as a part of a long range program to improve and expand the treatment facilities and that the study might recommend that the East and West treatment plants be combined, and if this procedure is followed, it was questionable if the city will need additional land. After discussion on the matter Alderman Smith moved, seconded by Alderman Wilson to table the item until a report is received on the Sewer Study and the City Engineer can meet with a representative of the Marion Crist Association for further study. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Wilson, Smith and Honeycutt. All voted in the affirmative. Motion Carried. FIRE DEPARTMENT Chief Wayman Schmitt of the Fire Department presented a request for COUNCIL MEETING PAGE 3 JULY 17, 1975 the authorization to bid and purchase 2 resuscitators and (1) 16MM Projector for the department. It was stated funds for these items were appropriated in last year's Revenue Sharing Allocation. Alderman Wilson moved, seconded by Alderman Smith to authorize the Mayor to advertise for bids and purchase (2) resuscitators and (1) 16MM Projector for the Fire Department. All voted in the affirmative. Alderman Smith stated he owns a 16 MM Projector he will offer to the city and stated it will need repairing. POLICE DEPARTMENT Alderman Honeycutt moved, seconded by Alderman Wilson to accept and file the Police Chief's monthly report for June 1975, reflecting 581 cases brought before the Municipal Court with total cash from fines, forfeitures and other payments in the sum of $13,265.10 and also to accept and file the Second Quarterly Report for the Investigation Department. All voted in the affirmative. STREET DEPARTMENT Alderman Wilson moved, seconded by Alderman Honeycutt to accept and file the Street Department Supervisor's report for the month of June 1975. All voted in the affirmative. Mayor Reid reported rent on the ditch digging machine 1.will expire at the latter part of the month and requested the council authorize the machine be rented for an additional month. It was mentioned the machine was not in use for approximately 5 days during the rental period due to rain and lack of labor. Alderman Wilson moved, seconded by Alderman Smith to authorize the Mayor to rent the ditch digging machine for an additional 30 days. All voted in the affirmative. SANITATION DEPARTMENT PARKS AND RECREATION DEPARTMENT Alderman Wilson announced the Chamber of Commerce and several representatives and the State Highway Department and discussed the possibility of Graham Road be part of the State Highway system. He also mentioned the Highway Commission will hold a public hearing July 31, 1975 at 1:30 p.m. and recommended the council and the Mayor attend the meeting for support. PLANNING COMMISSION Ordinance Number 354 for the rezoning of Mobile Manor and part of Overlook Subdivision; 2 parcels in the Happy Mobile Home Park and the relocation of sidewalks in the Stonewall Subdivision was presented. Alderman Wilson moved, seconded by Alderman Lehman to table the Ordinance until the next council meeting as the ordinance was not received in time for study. All voted in the affirmative. GENERAL Mayor Reid reported the remodeling work of the drainage system /(6. .. COUNCIL MEETING PAGE 4 JULY 17, 1975 surrounding the library had been completed and during the time several shrubs and plants were destroyed. He stated the contractor reimbursed the city $300.00 to compensate for the losses, by deducting that amount from his statement. Mrs. Blasingame, Beautification Director, recommended additional landscaping be planned at an approximate cost of $2000.00. It was stated funds for this project could be appropriated from Revenue Sharing. After discussion, Alderman Smith moved, seconded by Alderman Wilson to authorize the Mayor to advertise for bids and purchase a landscaping plan for the library at the approximate cost of $2000.00 to be appropriated from REVENUE SHARING FUNDS. All voted in the affirmative. Mayor Reid stated plans were not prepared for the construction of the Animal Shelter to present the council; therefore Alderman Wilson moved, seconded by Alderman Smith to table the matter until plans are prepared. All voted in the affirmative. Mayor Reid presented 2 sign varianees requests from the Goodyear Store. He stated the store will be remodeled and the sign placed on the store will be higher than the roof and also the sign placed on the street will be set further back from the property line. He presented photographs of the layout. After discussion on the matter Alderman Hill moved, seconded by Alderman Lehman to refer the matter to the City Engineer and the City Inspector for recommendations. All voted in the affirmative. MAYOR'S ANNOUNCEMENTS Mayor Reid requested the council meetin in an informal meeting Thursday, July 24 at 7:00 to discuss the water rate study and Act 35 which allows cities to adopt an ordinance controlling electric rates. Mayor Reid also reported a attitude study of the Bicentennial for residents will be held Wednesday, July 23, at 1:30 p.m. in the Mayor's office. He stated Mr. Manes will be present at the meeting and will assist in preparing forms to be distributed to the residents for opinions concerning programs in the Bicentennial Project. Mr. Tom Boatright, a representative from the Antique Association of the Little Rock and North Little Rock Area requested the council take into consideration the adoption of a ordinance controlling garage and yard sales in the area and presented a sample ordinance. He stated the antique business is being affected by these sales. Mayor Reid recommended the Association contact Ben Rice, City Attorney in this matter. ADJOURNMENT COUNCIL MEETING PAGE 5 JULY 17, 1975 There being no further business to come before the council on motion of Alderman Smith seconded by Alderman Wilson and by consent of all members present the council adjourned until the next regular council meeting to be held August 7, 1975. All voted in the affirmative. ATTEST: I ~·pv~~CI TY CLERK 17. OPENING PRAYER: ROLL CAI.J..: PRESENTATION OF MINUTES: kPPROVAL/CORRECTION OF MINUTES: CONSENT AGENDA: WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: SANITATION DEPARTMENT: PARKSd~t RECREATION DEPT: PLANNTh!G COMMISSION: A G K ;N D A ------ August 7, 1975 Regular Meeting July 17, 1 975 Regualr Meeting-July 3, 1975 Acceptance of Bids, Flow Meter West Water Plant -$2,548.00 (Elmer Hines) Water Rate Study (Mayor Reid) Request for outside/city limits tie-on Sommers Road (Military Road area) (Elmer Hines) Approva l to have West Wastewater Plant treated by MOdern Chemical, Inc. Approx. cost -$2,755.50 (Bobby Brewer) Monthly Report -Chief Schmitt Esta~lish a lieutenant's position (Investigations) (Mayor Reid) Request for street light, corner of Corbin & Southeastern Sts. (Al Garvin) Approval to advertise for bids and purchase side.~ mounted rotor mower-approx. cost-$1,750.00 (Alderman Elkins) Approval to advertise for bids and accept low bid on resurfacing project -Northeastern St. (Bill Owens) Approval to advertise for bids on resurfacing projects Blackwell & Lee, Gregory & Redmond Rd. (Bill Owens) Approval to purchase necessary right-of-way Marshall Road & Main Sts. (Mayor Reid) Ord. No. 324 , Rezoning, Mobile Manor & Part of Overlook Subdivision; 2 parcels, Happy Mobile Home Relocation of sidewalks in Phase II, Stonewall Sub. Ord. No. 359 , Rezoning Ted Camps Property. GENERAL: MAYOR• B ANNOUNCEMENTS: ADJO URNXffiN'tli': AGENDA Augtist 7, 1975 Ord. No. 355 , Sign Committee Report Recommenda tions, Sign Variance-Goo~ear Request (Elmer Williams -Wm. C. Owens) Ord. No. 356 , Trailer placement on school property (Alderman Wilson) Ord. No. 357 , Yard Sales ~/. Ord. Nol_12[_, Pulaski County Health Department Merger and Agreement/City of Jacksonville (Alderman Smi tl Establishment of two (2) new wards (Mayor Reid) Comments, Mr. Dick Jones: Concerning No. First St. Conditions Mid-Arkansas Water Distribution District (Mr. Ferrell Gray, Mr. John Tracy) Barks & Recreation Dept., Annabelle MOore Informal Reception held in honor of Chief 11 Red 11 Brickell, Sunday, August 10, 1975, Pks. & Reo. Center from 2-5 P.M. COUNCIL MEETING MUNICIPAL BUILDING AUGUST 7, 1975 7:30 p.m. to 10:30 p.m. The City Council of the City of Jacksonville, met Thursday, August 7, 1975, at 7:30 p.m. in the Municipal Building. The meeting was called to order by Mayor Reid who also gave the invocation. On ROLL CALL the following members were present as their names were called, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt, 6 present, 0 absent; a quorum was declared. Others present were Mayor Reid; in the absence of City Clerk Avants, Clerk Mary Rutledge recorded the minutes; Ben Rice, City Attorney; William Owens, City Engineer; Elmer Williams, City Inspector; Lloyd Bailey, Purchasing Agent; Chief Wayman Schmitt of the Fire Department; Elmer Hines, Water Department Supervisor; Bobby Brewer, Sewer Department Supervisor; Gerald Hamm, Sanitation Department Supervisor; Al Garvin, Street Department Supervisor and Annabelle Moore, Park and Recreation Director. PRESENTATION OF THE MINUTES The Minutes of the Regular Meeting of July 17, 1975 were presented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES Corrections and or additions to the Minutes of the Regular Meeting of July 3, 1975, were the next order of business. After no corrections or additions were presented, Alderman Wilson moved, seconded by Alderman Smith to approve the minutes as written and presented. All voted in the affirmative. CONSENT AGENDA Mayor Reid stated, City Clerk Avants presented a proposed procedure as adapted by the International Institute of Municipal Clerks concerning the use of a CONSENT AGENDA. The CONSENT AGENDA contains routine items which are not controversial in nature and which do not need further discussion. The item may be approved by one motion and if any one of the subjects is questionable it may be removed from the CONSENT AGENDA and placed on the general agenda. Several municipalities have adopted this procedure. Mayor Reid presented the following items to be approved on the CONSENT AGENDA: Mayor Reid stated bids were advertised for a flow meter for the West Water Plant and one bid was received in the amount of $2,548.00 from H & H Electric Inc. He stated this was needed equipment. Alderman Smith moved, seconded by Alderman Wilson to accept the low bid for the flow meter from H & H Electric Inc. in the amount of $2,548.00. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes. Motion Carried. A request for an outside-the-city water connection was presented for property located on Sommers Road. It was stated it was the last lot on the right on Sommers Road and the request had been approved by Elmer Hines, Water Department Supervisor. Alderman ~· COUNCIL MEETING PAGE 2 AUGUST 7, 1975 Smith moved, seconded by Alderman Wilson to approve the request for outside-the-city water connection. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Wilson, Elkins, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes. Motion Carried. Bobby Brewer, Sewer Department Supervisor presented a request from Modern Chemical Inc. to treat the West Wastewater Plant to improve the operation. He stated the input to the West Plant is largely composed of waste from two chemical plants. The visual evidence of this problem is seen in the grease around the edge of the areation lagoon and the 11 grease balls 11 on the surface. It was stated by the City Engineer this treatment would be to the City's advantage if proved to eliminate the problem. It was stated by the company there is no cost unless the objectives are met; BOD 30 or below and elimination of the grease problem. The approximate cost of the project is $2,755.50. Alderman Smith moved, seconded by Alderman Wilson to accept the request from Modern Chemical Co. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Elkins, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes. Motion Carried. The Fire Chief's report for the month of July 1975 was presented reflecting 11 general alarms and 13 still alarms with an estimated fire loss during the month at $19,000.00.00. Alderman Smith moved, seconded by Alderman Wilson to accept the Fire Chief's monthly report. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes. Motion Carried. Mayor Reid presented a request to establish a lieutenant's position in the Investigation Department. He stated Captain A. L. Southern has been assigned to the Arkansas State Crime Commission from July 1, 1975 to June 30, 1976 and will return to the Police Department August 1, '76. He stated the lieutenant's position will assume responsibilities. Alderman Smith moved, seconded by Alderman Wilson to accept the request and authorize the position of lieutenant. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes. Motion Carried. Al Garvin, Street Department Supervisor presented a request to install a street light on the corner of Corbin and Southeastern Streets. Alderman Smith moved, seconded by Alderman Wilson to accept the request. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes. Motion Carried. A request to advertise for bids and purchase a side-mounted rotor mower at the approximate cost of $1,750 was presented. Alderman Hill requested this item be removed and placed on the general agenda. WATER DEPARTMENT COUNCIL MEETING PAGE 3 AUGUST 7, 1975 May o r Re id s tate d at a previous council meeting Ordinance #350 setting an increase in water and sewer rates was tabled for study. He again presented the water rate study for approval. It was mentioned rates should be increased to enable the Water Company to perform the necessary maintenance on their equipment. It was stated repairs to the equipment was neglected to the extent the new equipment would have to be purchased. William Owens, City Engineer; mentioned EP A would require dates rates were increased and if they can be compared with other municipality ratings before any grant will be approved for the city. Alderman Smith recommended rates should be set for Senior Citizens 65 years old and above owning their home. After discussion, Alderman Smith moved, to approve the water rate study with the stipulation rates be adjusted for Senior Citizens to become effective December 1, 1975. Alderman Wilson also recommended the fee for private fire protections sprinkler system be removed until a later date. Mayor Reid called for a second to the motion 3 consecutive times and hearing none, declared the motion died for a lack of a second. Therefore, Alderman Elkins moved, seconded by Alderman Wilson to table the approval and authorize City Attorney Rice to prepare an ordinance with the aforementioned recommendations and present the ordinance at a later date. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson and Honeycutt and th~ following voted nay Alderman Smith. Motion received 5 af- firmative votes and 1 negative vote. Motion Carried. STREET DEPARTMENT Alderman Elkins reported there are several areas in the Taneyville, Graham Road, Southeastern Ave. and Redmond Road that have deep ditches in which it would be most usefule to purchase a side- mounted rotor mower. He stated these areas have considerable growth and need to be cut. Al Garvin, Street Supervisor stated the mower would work off the side of the Massey Ferguson tractor and will only take approximately 20 minutes to change mowers. Alderman Hill stated he felt the tractors owned by the city might be too small to handle the mower adequately. After discussion, on this matter, Alderman Wilson moved, seconded by Alderman Smith to authorize the mayor to advertise for bids and purchase a side mounted rotor mower at the approximate cost of $1,750.00. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion Approved. William Owens, City Engineer, presented a request to resurface Northeastern Ave. from Loop Road north to Madden Road. He stated this project will consist of the mixed in place asphalt similar to that of the Highway Department. The estimated cost of this project is $8,600 which is approximately 15% to 20% cheaper than the regular hot mix. The Engineer also stated all low places in the road will be included in the bid. Alderman Smith moved, seconded by Alderman Wilson to authorize the Mayor to advertise for bids and accept the low bid to resurface No.Eastern Ave. from Loop to Madden Road using the mixed-in-place asphalt. All voted in the affirmative. COUNCIL MEETING PAGE 4 AUGUST 7, 1975 William Owens, Engineer, presented a request to resurface the Lee & Blackwell intersection, Gregory St. intersection and Redmond Road from the railroad crossing on James St. around to the bridge on So. Redmond Road. He stated the project will consist of the regular hot mix. Alderman Hill moved, seconded by Alderman Smith to authorize the Mayor to advertise for bids and accept the low bid to resurface the aforementioned streets. Alderman Hill recommended the multi-purpose tennis courts at Johnson and Firemen's Park be included in the bid. All voted in the affirmative. Mayor Reid stated the State Highway Department authorized a Minute Order to revamp the Main and Marshall Road intersection. He stated the city is obligated to furnish the necessary right of way and bear the cost of any utilities that may have to be redesigned. Mayor Reid stated the State will finance the project. 100% which includes lighting as funds become available to the state. He stated the estimated cost of the project exceeds $200,000. It was also mentioned funds for the purchase of the right of way will be appropriated from REVENUE SHARING FUNDS. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. All voted in the affirmative. Dick Jones, resident on North First St. requested the council to approve resurfacing of the entire North First St. area. It was stated the surfacing of the road is in bad condition and in need of repair. Alderman Wilson requested a report of funds in the Street Department committed to street projects be presented and if any funds are available they be used for this project. Mayor Reid stated 70-30 money from the State is available to the city. He stated the contract bid for the Main and James intersections was let and it was approximately $2,000 less than the estimated cost of the project. It was questioned whether the resurfacing of the road was the responsibility of the state, county or city. After discussion, it was the consensus of the council to authorize Ben Rice, City Attorney, to contact the legal department of the Highway Commission concerning this matter and authorize the Mayor to check to see if the state funds are available. The progress on the Vandenburg intersection was questioned. Mayor Reid stated federal funds for the project are being obtained and a study is being prepared by the federal government to be presented for recommendations. SANITATION DEPARTMENT PARKS AND RECREATION DEPARTMENT PLANNING CDrJ!MISSION "AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSONVILLE, ARKANSAS; AMENDING ORDINANCE NOS. 213 AND 238 OF THE CITY OF JACKSONVILLE,ARKANSAS; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES. " was introduced. COUNCIL MEETING PAGE 5 AUGUST 7, 1975 Alderman Wilson moved, seconded by Alderman Hill that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; motion approved. Ordinance read for the FIRST TIME by Alderman Wilson. Alderman Wilson moved, seconded by Alderman Hill that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Smith and Honeycutt. Motion received 5 affirmative votes and 0 negative votes, motion approved. (Alderman _Wilson _ out of the room) ORDINANCE ACCEPTED ON FIRST READING. Alderman Hill moved, seconded by Alderman Elkins to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Smith and Honeycutt. Motion received 5 affirmative votes and 0 negative votes; motion approved. Mayor Reid read the ordinance for the SECOND TIME. Alderman Hill moved, seconded by Alderman Honeycutt to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Smith and Honeycutt. Motion received 5 affirmative votes and 0 negative; whereupon Mayor Reid read the Ordinance for THIRD AND FINAL TIME. Alderman Hill moved, seconded by Alderman Elkins that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Elkins, Smith and Honeycutt. Motion received 5 affirmative votes and 0 negative votes. Motion Carried. Alderman Hill moved, seconded by Alderman Elkins that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Elkins, Smith and Honeycutt. Motion received 5 affirmative votes and 0 negative votes. Motion Carried. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 3 5 4 THIS DAY OF AUGUST 7, 1975. The Planning Commission requested approval of the relocations of the sidewalks in the Stonewall Subdivision. William Owens, City Engineer, stated the request includes placing the sidewalks in a green area that is behind the property lots rather than along the curbs as stated in the ordinance. It was the consensus of the council to authorize the City Attorney to prepare an ordinance for this request and present it at the next council meeting. "AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSONVILLE, ARKANSAS; .AMENDING ORDINANCE NOS . 213 AND 2 3 8 OF THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY AND FOR OTHER PURPSOSES." was introduced. COUNCIL MEETING PAGE 6 AUGUST 7, 1975 It was stated the property is the Bomber Base Addition, around the area of Plummer Drive, and the request to rezone is R-2 to R-3. Alderman Hill moved, seconded by Alderman Honeycutt that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson and Honeycutt and the following voted nay Alderman Smith. Motion Carried. Alderman Wilson read the ordinance for the FIRST TIME. Mayor Reid stated a building permit was issuted to Mr. Ted Camp, developer, with the understanding the area was zoned R-3. The map was in error and the permit was refunded. It was also stated Mr. Camp appeared again before the Planning Commission with the rezoning request. Judge Reed Williamson, stated the approval of this ordinance would be illegal and the request is out of conformity with the original zoning ordinance. He stated this would intial other precedents to be set for future requests. It was stated the rezoning of this property was a mistake on the designing of the map in which it was designated as R-3. Mike Wilson, attorney, stated the area surrounding the property is zoned R-3 and the request is compatible with the area. After considerable discussion on this matter, Mayor Reid called for a motion to accept the FIRST READING, after hearing no motion; it was then the general consensus of the council to deny the Planning Commission's recommendation. GENERAL Ben Rice, City Attorney, and also Chairman of the Sign Committee reported a ordinance will be presented at the next regular council meeting setting up regulations for sign erecting. Elmer Williams, City Inspector and Bill Owens, City Engineer, presented a recommendation to deny the request from Goodyear for sign variances. It was stated the proposed signs on the right side elevation and the front elevation are in violation of the existing ordinance. Alderman Wilson moved, seconded by Alderman Smith to accept the recommendation and deny the request for sign variances from Goodyear. All voted in the affirmative. "AN ORDINANCE ALLOWING PLACEMENT OF MOBILE HOMES ON PUBLIC SCHOOL GROUNDS FOR SECURITY PURPOSES, DECLARING AN EMERGENCY AND FOR OTHER PURPOSES." was introduced. Alderman Wilson moved, seconded by Alderman Elkins that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Wilson, Lehman, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; motion approved. Ordinance read for FIRST THl!E by Alderman Wilson. Alderman Wilson moved, seconded by Alderman Smith that the Ordinance be accpeted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Lehman, Elkins, Wilson, Smith and Honeycutt and the following voted nay, Alderman Hill. Motion COUNCIL MEETING PAGE 7 AUGUST 7, 1975 received 5 affirmative votes and 1 negative vote. ORDINANCE ACCEPTED ON FIRST READING. Alderman Wilson moved, seconded by Alderman Smith to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; whereupon Mayor Reid read the Ordinance for the SECOND TIME. Alderman Wilson moved, seconded by Alderman Lehman to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Elkins, Lehman, Wilson, Smith and Honeycutt and the following voted nay, Alderman Hill. Motion received 5 affirmative votes and 1 negative vote; whereupon Mayor Reid read the Ordinance for THIRD AND FINAL TIME. Alderman Wilson moved, seconded by Alderman Honeycutt that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Elkins, Lehman, Wilson, Smith and Honeycutt and the following voted nay Alderman Hill. Motion received 5 affirmative and 1 negative vote. Motion Carried. r Alderman Wilson moved, seconded by Alderman Elkins that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Elkins, Lehman, Wilson, Smith and Honeycutt and the following voted nay Alderman Hill. Motion Carried. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 3 5 6 THIS 7th DAY OF AUGUST 1975. There was considerable discussion concerning the preparation of the ordinance by Alderman Wilson. It was also mentioned residents surrounding the schools should be contacted concerning the placement of the mobile home on the grounds. "AN ORDINANCE REGULATING YARD SALES, GARAGE SALES, RUMMAGE SALES, CARPORT SALES, PATIO SALES, etc. DECLARING AN EMERGENCY AND FOR OTHER PURPOSES." was introduced. Alderman Hill moved, seconded by Alderman Elkins that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman and Honeycutt and the following voted nay Alderman Wilson. Motion received 4 affirmative and 1 negative vote. Motion Carried. Alderman Smith was out of the room. After discussion concerning regulating the yard sales, Alderman Wilson moved, seconded by Alderman Smith to table the Ordinance COUNCIL MEETING PAGE 8 AUGUST 7, 1975 indefinitely. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt Motion Carried. ORDINANCE NUMBER 3 5 7 TABLED INDEFINITELY. "AN ORDINANCE PROVIDING FOR PARTICIPATION IN THE PULASKI COUNTY HEALTH DEPARTMENT, DECLARING AN EMERGENCY AND FOR OTHER PURPOSES." was introduced. Alderman Smith moved, seconded by Alderman Wilson that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; motion approved. Ordinance read for FIRST TIME by Alderman Smith. Alderman Wilson moved, seconded by Alderman Smith that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion Carried. ORDINANCE ACCEPTED ON FIRST READING. Alderman Wilson moved, seconded by Alderman Hill to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; whereupon Mayor Reid read the Ordinance for the SECOND TIME. Alderman Hill moved, seconded by Alderman Wilson to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; whereupon Mayor Reid read the ordinance for THIRD AND FINAL TIME. Alderman Hill moved, seconded by Alderman Honeycutt that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes. Motion Carried. Alderman Wilson moved, seconded by Alderman Honeycutt that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion Carried. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 3 5 8 this 7th DAY OF AUGUST 1975. Mayor Reid requested approval to authorize City Attorney Rice to prepare a petition to establish another ward in the present Ward 3. He stated the population in the two ward is approximately COUNCIL MEETING PAGE 9 AUGUST 7, 1975 1,200 to 1, 500 people. Alderman Wilson moved, seconded by Alderman Smith to authorize the City Attorney to prepare a petition. ROLL CALL and the following voted aye, Alderman Wilson and Alderman Smith and the following voted nay, Aldermen: Hill, Elkins, Lehman, and Honeycutt. Motion received 2 affirmative votes and 4 negative votes. MOTION DENIED. Mayor Reid introduced Ferrell Gray and Mr. John Tracy, representatives of the Mid-Arkansas Water Distribution District. Mr. Tracy reported the progress of the study and stated it will be completed in the next month. He stated there have been several areas investigated for water sources such as Bayou Mete, Little Red River and the Caldron at Conway. MAYOR'S ANNOUNCEMENTS Mayor Reid announced the Park Commission's appointment of Annabelle Moore's position as Park Director beginning August 1, 1975. Mayor Reid reminded the council an informal reception will be held in honor of Chief Red Brickell, Sunday, August 10, 1975 at the Park and Recreation Center from 2:00 to 5:00 o'clock p.m. Mayor Reid introduced Tommy Robinson, who was appointed by the Civil Service Commission to the position of the Chief of Police to become effective August 1, 1975. Mr. Robinson was present at the meeting and was sworn in as Police Chief by the Mayor. ADJOURNMENT There being no further business to come before the council on motion of Alderman Smith seconded by Alderman Wilson and by consent of all members present the council adjourned until the next regular council meeting to be held August 21, 1975. MARY RUTL EDGE, CLERK ~c-. ~\. u u J CURRENT ACCOUNTS PAYABLE WATER & SEWER DEPT., AUGUST 1975 Aclin Ford Arkansas Paper ( Pd ) Bill's Auto Parts 469.19 61.76 19.10 Capitol Chemical C.B. Carr ( Pd ) 5,488.20 189.00 351.02 122.95 City Lumber Crain Sales Four Seasons Friendly Auto Parts General Electric Ivy Hall Garage Holloway Service Jacksonville Gas Jacksonville Starter Magic Mart O.B. Repair Parkin Printing ** Pumps & Power Co. Richardsons Exxon Safeway Stores Southern States Universal Pipe Vaughan Tire Wal-Mart Ward Co-Op Wilkin's Fin a 48.95 43.54 1,494.98 188.88 167.90 16.50 59.53 33.93 172.71 11.62 ( Pd ) 144.2Q. 5.76 18.05 ( Pd ) 151.50 1,416.72 484.03 120.24 156.00 -~ 1/. t. I 0() Arkansas Meter Batesville Truck Line Brooks & Sons Capital Equipment City Auto Electric Conrade Electric Lonnie Ellis G. P. Freshour Gary's Goodsell Welding Hamil ton's Garage Holman/Pyle Jacksonville Daily News James Bros. Mobil Oil OTASCO Pitney Bowes Razorback Rental The Rubber House Shirley Custom Drapes S & S Construction Urich Welding Vernon's Auto Ser. Red Walker's Radiator Ser. West Surveying Witcher Electric Total 2,499.86 168.54 70.00 462.57 20.60 124.85 70.85 57.42 97.34 96.50 56.12 250.00 33.84 121.33 2,336.80 61.76 8.20 48.75 20.46 12.50 160.00 25.75 6.18 92.03 17.44 12.88 ~. $18,441.83 1 1 fJJ 4 4 1 • d 3 + 1 ~ 4 • L 0 - 73.UO - 46.00 + 1BJ270.63 r r I OPENING PRAYER: ROLL CALL: PRESENTATION OF MINUTES: APPROV-AL/CORRECTION OF MINUTES: CONSENT AGENDA: WATER DEPARTMENT: S:EWER DEPARTMEN'T: FIRE DEPARTMENT: roLICE DEPARTMENT: STREET DEPARTMENT: SANITATION DEPARTMENT: PARKS & RECREATION DEPARTMm': PLAlrniNG COMMISSION: AGENDA ------ August 21 , 1 975 Regular Meeting -August 7, 1975 Regualr Meeting -July 17, 1975 Cash Reciepts & Disbursements Accounts Payable Peters Road Project (Mayor Reid) Ord. #350 Water Rate Stuqy (Mayor Reid) Request for payment for services rendered Water Rate Stuqy-$6,128.94 (Mayor Reid) Request to advertise for bids and purchase on the repair of Lift Station located on corner of Loop Road & Northeastern (Bobby Brewer) MOnthly Report -Chief Brickell Modification 6fl police uniforms (Chief Robinson) Monthly Report -Al Garvin Request for Street light, Southwest Corner of Richard & Ferrell Drive (Al Garvin) Request for Street Light, Corner of James & Vine Sts. (Alderman Hill) Resolution No .157-75 Updating of City Yeild & Stop Signs (Bill Owe ns) Request to advertize for bids -sanitation truck Relocation of sidewalks, Phase II-Stonewall Subdivision GENERAL: APPOINTMENTS: ANNOUNCEMENTS: ADJOURNl\lEN~: AGENDA ------ August 21, 1975 Allocation of funds from Rev. sharing Acct. for transportation/Softball Team Request for Housing Authority Employee (Mayor Reid) Group insurance Benefits (New Coverage) Muny. League Representative -Mr. ToilllTzy" Franks Request to advertise for new automobile for Mayor (Alderman Wilson) Ord No. 360, Tax of 11 Mills, Real & Personal Property Taxes, Ind. Dev. Bonds Hospital Commission -M. F. Lewonowski Attitude Survey Signalization of Vandenburg, 67-167 Hiwy. Intersection COUNCIL MEETING MUNICIPAL BUILDING AUGUST 21, 1975 7:30p.m. to 9:30p.m. The City Council of the City of Jacksonville, met Thursday, August 21, 1975, at 7:30 p.m. in the Municipal Building. The meeting was called to order by Mayor Reid and the invocation was given by Alderman Elkins. On ROLL CALL the following members were present as their names were called, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt, 6 present, 0 absent; a quorum was declared. Others present were Mayor Reid; City Clerk Avants; Ben Rice, City Attorney; Bill Owens, City Engineer; Elmer Williams, City Inspector; Tommy Bond, Consulting Engineer; Lloyd Bailey, Purchasing Agent; Ophelia Blasingame, Beautification Director; Chief Tommy Robinson of the Police Department; Bobby Brewer, Sewer Department Supervisor; Elmer Hines, Water Department Supervisor; Al Garvin, Street Supervisor; Gerald Hamm, Sanitation Department Supervisor and Annabelle Moore, Park and Recreation Director. PRESENTATION OF THE MINUTES The Minutes of the Regular Meeting of August 7, 1975, were presented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES Corrections and or additions to the Minutes of the Regular Meeting of July 17, 1975, were the next order of business. After no corrections or additions were presented, Alderman Wilson moved, seconded by Alderman Honeycutt to approve the Minutes as written and presented. All voted in the affirmative. CONSENT AGENDA Mayor Reid presented the following items for approval on the CONSENT AGENDA: Alderman Wilson moved, seconded by Alderman Smith to approve for payment the Current Accounts Payable in the sum of $18,441.83 for the Jacksonville Water and Sewer Department; and to accept and file the Cash Receipts and Disbursements Report for the Month of July 1975. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes. Motion Carried. Alderman Wilson moved, seconded by Alderman Smith to authorize payment to Mr. Jerry Flanders, Cons~ltant for his services and miscellaneous expenditures pertaining to the water rate study including the fee to Bond Consulting Engineer for a "ZONE RECORD TABULATION" in the amount of $6,128.94. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt; 6 ayes, 0 nays. Motion Carried. It was also stated the total cost of the project was under the $9,000 estimate for both the rate study and the Little Rock Air Force Base Project. COUNCIL MEETING PAGE 2 AUGUST 21, 1975 Alderman Wilson moved, seconded by Alderman Smith to accept and file the Police Chief's monthly report for July 1975, reflecting 697 cases brought before the Municipal Court with total cash from fines, forfeitures and other payments in the sum of $21,211.10. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt; 6 ayes, 0 nays. ~1otion Carried. Alderman Wilson moved, seconded by Alderman Smith to accept and file the Street Department Supervisor;s monthly report for July. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt; 6 ayes, 0 nays. Motion Carried. Alderman Wilson moved, seconded by Alderman Smith to accept the Street Supervisor's recommendation to place street lights on the southwest corner of Richard & Ferrell Drive and the corner of Madden Adams Road. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt; 6 ayes, 0 nays. Motion Carried. Alderman Wilson moved, seconded by Alderman Smith to accept the Mayor's recommendation to appoint M.F. Lewonowski to the Hospital Commission effective immediately to replace Senator Max Howell, who resigned. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt, 6 ayes, 0 nays. Motion Carried. INSURANCE Mayor Reid requested and was granted permission to deviate from the order of the agenda to discuss the proposals by the Arkansas Municipal League and the city's insurance underwriter, Equitable Life, for additional coverage on the city's group insurance plan. He introduced Mr. Tommy Franks, representative who explained the new alternatives. Mr. Franks stated effective August 1, 1975, the city is eligible for an optional Major Medical Plan that will pay the first $2,000 of the hospital bill in full (semi-private room rate) then 80% of the balance. As before, in the previous plan, there is no deductible on the hospital charges. Mr. Franks mentioned it would cost $1.70 for employee only and $4.10 for the employee and dependents additional to the premium now withheld. He explained the second alternative which includes a dental plan and is effective September 1, 1975. He stated the plan will cost the employee $1.60 and the employee and dependents $5.00 per mnnth. Mr. Franks mentioned the enrollment period for the second alternative expires September 15. After considerable discussion, it was the consensus of the council to table this item until a meeting can be held with the employees of the city to discuss the alternatives and determine their decision, after which it will be placed on the agenda September 4. WATER DEPARTMENT COUNCIL MEETING PAGE 3 AUGUST 21, 1975 Mayor Reid stated the water service contract between the City and Peters Road area had been discussed several times and decision on the matter had been deferred due to the water suit in Lonoke County. He stated, Bill Owens, City Engineer; has been studying the project. Mr. Owens reported the city should be able to service Peters Road without any problem; provided a storage tank could be established at a later date to maintain pressure. It was also stated details pertaining to the point of tie-on to the city main and setting up a master meter could be decided between the Peters Road residents and the City Engineer. It was also stated that pressure would be maintained only to the master meter. Alderman Honeycutt moved, seconded by Alderman Smith to authorize the Mayor to proceed with Peters Road Project, that a contract be prepared with the City Engineer's recommendations and approval of City Attorney Rice. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. r Motion received 6 affirmative votes and 0 negative votes. Motion Carried. "AN ORDINANCE FIXING RATES FOR SERVICES FURNISHED BY THE WATER AND SEWER DEPARTMENTS OF THE CITY OF JACKSONVILLE, ARKANSAS; PRESCRIBING OTHER MATTERS RELATING THERETO AND DECLARING AN EMERGENCY. II Alderman Wilson moved, seconded· by Alderman Smith that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; motion approved. Ordinance read for FIRST TIME by Alderman Wilson. It was stated the approximate amount of increase in the water and sewer charge was is 75¢. Alderman Wilson moved, seconded by Alderman Elkins that the Ordinance be accepted on FIRST READING. ROLL CALL and the following vote aye, Aldermen: Elkins, Wilson, Smith and Honeycutt and the following voted nay, Aldermen: Hill and Lehman. Motion received 4 affirmative votes and 2 negative votes. Motion Carried. ORDINANCE ACCEPTED ON FIRST READING. Alderman Wilson moved, seconded by Alderman Smith to suspend the ·~ rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; whereupon Mayor Reid ;read the Ordinance for the SECOND TIME. Alderman Wilson moved, seconded by Alderman Smith to further suspend the rules and placed the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Elkins, Wilson, Smith '{/. COUNCIL MEETING PAGE 4 AUGUST 21, 1975 and Honeycutt and the following voted nay, Aldermen: Hill and Lehman. Motion received 4 affirmative votes and 2 negative votes; whereupon Mayor Reid read the Ordinance for THIRD AND FINAL TIME. Alderman Wilson moved, seconded by Alderman Smith that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Elkins~ Wilson, Smibh and Honeycutt and the following voted nay, Aldermen: Lehman and Hill. Motion received 4 affirmative votes and 2 negative votes. Motion Carried. Alderman Wilson moved, seconded by Alderman Smith that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Elkins, Wilson, Smith and Honeycutt and the following voted nay, Aldermen: Hill and Lehman. Motion received 4 affirmative votes and 2 negative votes. Motion Carried. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 3 5 0 THIS 21st DAY OF AUGUST 1975. SEWER DEPARTMENT Bobby Brewer, Sewer Department Supervisor, presented a request to repair the lift station at Loop Road and Northeastern. He stated the lift station is below the natural flood line and the pumps, motors and electrical connections have been damaged. Mr. Brewer recommended the lift station be covered by a concrete building to protect it from the weather. He mentioned the lift station was first constructed by S & S Construction Co. approximately 3 years ago. It was stated the approximate cost of the new equipment and installation and the concrete block building is $15,000 and the approximate cost without the cover is $11,200. Alderman Smith moved, seconded by Alderman Hill to authorize the Mayor to advertise for bids to repair the lift station as per specifications of the City Engineer; possibly to include #1 with concrete blo~k outer building with alternate #2 without outer concrete block building. All voted in the affirmative. It was decided this matter will be placed on agenda after bids have be obtained. POLICE DEPARTMENT Tommy Robinson, Chief of Police, presented a recommendation to modify the head gear worn by members of the department. He requested the hat now worn by the patrolmen be replaced by the ~ helmet style of headgear, as the hats are ususally associated with StntP. Police and Sheriff's Officers. He stated this helmet would allow greater protection for the men inside and outside the car. Lt. Glenn Gattis modeled the helmet. He also mentioned that he felt OSCA would request this regulation for all municipalities in the future. Mr. Robinson stated that Rogers and Texarkana Police Departments presently use this helmet. He also mentioned ~ I COUNCIL MEETING PAGE 5 AUGUST 21, 1975 this helmet can be converted to a riot helmet with the addition of a face sheild. It was stated the approximate cost per helmet is $30.00 and the approximate cost to purchase the helmets for the department will be $700.00. After discussion, Alderman Smith moved, seconded by Alderman Elkins to authorize the Police Chief to modify the head gear of the Police Department and to advertise for bids and purchase the helmets as recommended by the Chief of Police. All voted in the affirmative. STREET DEPARTMENT Alderman Hill presented a request to extend the Street Project on James St. to widen and tile the open ditch located at Vine and James Sts. to improve the drainage problem. He stated the ditch is presently located at the end of the four lane street which will be constructed by the Highway Department. He stated this would enable thru traffic in the right lane after the ditch and eliminate the open type ditch, that it would be necessary to build a junction box at the end of the existing culvert. Alderman Wilson moved, seconded by Alderman Elkins to authorize Bill Owens, City Engineer; to contact the Highway Department concerning this matter and determine if this procedure will fit their specifications for the future also if the 70/30 match would apply to this project. 'All voted in the affirmative. "A RESOLUTION EXPRESSING THE WILLINGNESS OF THE CITY OF JACKSONVILLE, ARKANSAS TO COOPERATE WITH THE OFFICE OF THE COORDINATOR OF PUBLIC SAFETY AND OTHER AGENCIES IN THE PREPARATION OF A SIGNING STUDY AND PROGRAM FOR THE CITY OF JACKSONVILLE, ARKANSAS." was introduced. It was stated federal funds are available to all Arkansas cities having a population over 10,000 for the purpose of meeting uniform highway standards for traffic control. Mayor Reid reported the funds are made available thru Highway Safety Act, Section 405 on a 90% federal to 10% local matching basis. The funds will be used to replace the STOP and YIELD signs to meet the requirements of the Manual on Uniform Traffic Control Devices. Alderman Wilson moved, seconded by Alderman Hill to RESOLUTION. ROLL CALL and the following voted aye, Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. 6 affirmative votes and 0 negative votes. Alderman RESOLUTION in its .entirety. read the Aldermen: Motion received Elkins read the Alderman Hill moved, seconded by Alderman Elkins to approve and adopt the RESOLUTION. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Wilson, Elkins, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes. Motion Approved. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 1 5 7 - 7 5 THIS 21st DAY OF AUGUST 1975. (/3. COUNCIL MEETING PAGE 6 AUGUST 21, 1975 SANITATION DEPARTMENT Alderman Hill moved, seconded by Alderman Elkins to authorize the Mayor to advertise for bids and purchase a truck for the Sanitation Department. Mayor Reid stated funds for the truck will be appropriated from REVENUE SHARING. All voted in the affirmative. PARK AND RECREATION DEPARTMENT PLANNING COMMISSION A recommendation to relocate sidewalks in the Stonewall Subdivision was presented at a.previous council meeting and tabled. Bill Owens, City Engineer, stated sidewalks will be constructed along the major entrance of the subdivision and also in the green area behind the property lots. It was also mentioned by City Attorney Rice there was no need for an ordinance that a motion will suffice. Alderman Wilson moved, seconded by Alderman Smith to follow the Planning Commission recommendation to relocate the sidewalks in the Stonewall Subdivision. All voted in the affirmative. GENERAL Mayor Reid mentioned the City Lumber Company Slow Pitch Softball Team had been selected to represent the State of Arkansas in a national tournament to be held in Rhode Island over the Labor Day weekend. He requested the city appropriate funds from REVENUE SHARING to help provide the team with transportation. Ben Rice, City Attorney, stated it is illegal for the City to contribute to private chairtable affairs of this nature. After discussion, the Mayor calling for a motion on this matter, and hearing none, declared the request denied for lack of a motion. Mayor Reid reported the Department of Housing and Urban Development has approved 100 units. Funds for personnel to head this project will be included in the allocation of the HUD monies up to 8~% per rented unit or approximately $8,500 annually. He requested authorization to hire a person to begin the initial paperwork to begin the program and reimburse the General Fund when HUD money is available. Alderman Wilson moved, seconded by Alderman Smith to uathorize the Mayor to contact Manes and Associates and have them pursue their work on this project until the time HUD money is available; rather than hire an employee until the money is made available. ROLL CALL and the following voted aye, Aldermen: Elkins, Wilson and Smith and the following voted nay, Aldermen: Hill and Honeycutt and Alderman Lehman passed. 3 ayes, 2 nays, 1 pass. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Smith to authorize the Mayor to advertise for bids for an automobile for the Mayor's office. It was stated funds for this car will be appropriated from REVENUE SHARING FUNDS. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Elkins, Wilson, Smith and Honeycutt. Motion Carried. COUNCIL MEETING PAGE 7 AUGUST 21, 1975 "AN ORDINANCE FOR THE PURPOSE OF LEVYING FIVE MILLS, ONE-HALF MILL, ONE-HALF MILL, AND FIVE MILLS, TOTALING ELEVEN MILLS TAX AGAINST PERSONAL AND REAL PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF JACKSONVILLE, ARKANSAS; FOR THE PURPOSE OF SUSPENDING THREE AND ONE-HALF MILLS TAX FOR INDUSTRIAL DEVELOPMENT BONDS FOR THE YEAR 1975; FOR THE PURPOSE OF EF- FECTING CERTIFICATION TO THE COUNTY CLERK OF PULASKI COUNTY OF THE TAX LEVIED; PRESCRIBING OTHER MATTERS PERTAINING THERE- TO; AND DECLARING AND EMERGENCY." was introduced. Alderman Wilson moved, seconded by Alderman Hill that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; motion approved. Ordinance read for FIRST TIME by Mayor Reid. Alderman Wilson moved, seconded by Alderman Hill that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt, 6 ayes, 0 nays. Motion Carried. ORDINANCE ACCEPTED ON FIRST READING. Alderman Hill moved, seconded by Alderman Honeycutt to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; whereupon Mayor Reid read the Ordinance for SECOND TIME. Alderman Hill moved, seconded by Alderman Honeycutt to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes whereupon Mayor Reid read the Ordinance for THIRD AND FINAL TIME. Alderman Hill moved, seconded by Alderman Honeycutt that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes. Motion Carried. Alderman Hill moved, seconded by Alderman Honeycutt that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes. Motion Carried. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 3 6 0 THIS 21st DAY OF AUGUST 1975. COUNCIL MEETING PAGE 8 AUGUST 21, 1975 MAYOR'S ANNOUNCEMENTS Mayor Reid announced an attitude survey will be included in the water bills to be mailed September 1, in an envelope. He stated the surveys include opinions for Beautification of the city streets, public safety and general suggestions for the city's growth in the next 10 years. It was recommended the envelope be stamped stating that a WATER BILL IS ENCLOSED. Mayor Reid stated the signalization of the Vandenburg intersection will cost approximately $15,000 and funding for the project is being studied by the Highway Department. Ophelia Blasingame, Beautification Director, mentioned the landscaping of the library grounds had been completed and also thanked the Mayor, the Council and City Departments for helping her department with the project. Mayor Reid presented lieutenant bars to Dewey Ward. He stated his position as lieutenant will become effective August 21, 1975. ADJOURNMENT There being no further business to come before the council on motion of Alderman Smith and seconded by Alderman Elkins and by consent of all members present the council adjourn until the next regular council meeting to be held September 4, 1975 in the Council Chambers. All voted in the affirmative. ATTEST: .~ CLERK ~11. AGENDA September 4, 1975 OPENING PRA.YER: RDLL CAIL: PRESENTATION OF MINUTES: Regular Meeting-August 21, 1975 APPRDVALjCORRECTION OF MINUTES: Regular Meeting-August 7, 1975 CONSENT AGENDA: WATER DEPARTMENT: SE'WER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: SANITATION SEPT: PARKS & RECREATION DEPARTMENT: GENERA.L: ANNOUNCEMENTS: ADJOURN"MENT: Request outside city/limit tie-on LeMay Road, off Military Rd. (Elmer Hines) Request approval to design work-up and to advertise for bids-Sewer project (Bill Owens) Monthly Report -Chief Schmitt Request for street light -south end of Pinion Lane (Al Garvin) Request for street light -3900 block of W. Main (Al Garvin) Request to advertise for bids -Stop & Yield Signs (Bill Ow.ens) Acceptance of low bid for 2,000 Sq. Yds. of Asphalt (Mayor Reid) Semi-Annual Attendance Report (Annabelle Moore) Request to lease space -Tower Park Tank (Mayo~ Reid) Rezoning of Property, Ted Camp Housing Authority Proposal and Contract, Manes & Assoc. (Resolution No. 158-75 ) (Mayor Reid) Public Defender Program Request -$100.00 Monthly Expense (MayorJReid) Tally vote on Muny. League new insurance coverage COUNCIL MEETING MUNICIPAL BUILDING SEPTEMBER 4, 1975 7:30 p.m. to 9:00 p.m. The City Council of the City of Jacksonville, met Thursday, September 4, 1975, at 7:30 p.m. in the Municipal Building. The meeting was called to order by Mayor Reid who also gave the invocation. On ROLL CALL the following members were present as their names were called, Aldermen: Elkins, Lehman, Wilson and Honeycutt, 4 present, 2 absent; a quorum was declared. Aldermen Hill and Smith were present after ROLL CALL. Others present were Mayor Reid; City Clerk Avants; Ben Rice, City Attorney; Bill Owens, City Engineer; Ophelia Blasingame, Beautification Director; Chief Wayman Schmitt of the Fire Department; Gerald Hamm, Sanitation Department Supervisor and Annabelle Moore, Park and Recreation Director. PRESENTATION OF THE MINUTES The Mi nute s o f t he Regu l ar Meeting of August 21, 1975, were presented for study and later approval. CORRECTI ONS AN D/O R ADD ITION S TO THE MINUT ES Correcti o n s and o r a ddi tio ns to t h e M ~nutes of the Regular Meeting of August 7, 1975, were the next order of business. After no corrections or additions were presented. Alderman Honeycutt moved, seconded by Alderman Wilson to approve the Minutes as written and presented. All voted in the affirmative. CONSENT AGENDA Mayor Reid presented the following items for approval on the CONSENT AGENDA: Alderman Wilson moved, seconded by Alderman Honeycutt to accept a request for an outside-the-city water connection for property owned by John A. Case located on Lemay Road. It was stated the main water line is installed on the road and this is the last tie-on request for that area. It was also mentioned Elmer Hines, Water Department Supervisor; had approved the connection. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson and Honeycutt. Alderman Smith absent at time of voting; 5 ayes, 0 nays. Motion Carried. Alderman Wilson moved, seconded by Alderman Honeycutt to accept and file the Fire Chief's report for August, 1975, reflecting 3 general alarms and 14 still alarms with an estimated fire loss during the month at $2,120.00. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson and Honeycutt, Alderman Smith absent at time of voting; 5 ayes, 0 nays. Motion Carried. Alderman Wilson moved, seconded by Alderman Honeycutt to accept the recommendations for street lights from Al Garvin, Street Department Supervisor. The street lights to be placed at the SO · COUNCIL MEETING PAGE 2 SEPTEMBER 4, 1975 south end of Pinion Lane and 3900 block of West Main on the curve past Shelby-Capps residence. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Elkins, Wilson and Honeycutt, Alderman Smith absent at time of voting, 5 ayes, 0 nays. Motion Carried. Alderman Wilson moved, seconded by Alderman Honeycutt to accept and file the Park and Recreation semi-annual report for 1975. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson and Honeycutt, Alderman Smith absent at time of voting; 5 ayes, 0 nays. Motion Carried. MANES AND ASSOCIATES Mayor Reid requested and was granted permission to deviate from the order of the agenda to discuss the terms of the contract between the City of Jacksonville and the Housing Authority and Manes and Associates. It was stated at a previous meeting the firm aforementioned had been directed to assist in devising plans for a program under which federal funds will be used to provide housing assistance to low and moderate income families. Mr. Ritchie Roy, Planning Analyst, presented a contract agreeing that a fee of $2,500 will be paid to the firm for their services by HUD unless monies are not available and then the city will be obligated for the payment. It was stated the city plans to hire a full time employee to work with the Housing Authority after the program begins operation. Mr. Roy mentioned the proposal involves preparation of plans for a administration and budget and offers technical advice and administrative assistance. After discussion on the matter a "RESOLUTION OF CITY COUNCIL ACCEPTING PROPOSAL OF MANES AND ASSOCIATES, INC. FOR PREPARATION OF ADMINISTRATIVE PLANS AND BUDGETS FOR THE SECTION 8 EXISTING HOUSING PROGRAM.11 was introduced. Alderman Wilson moved, seconded by Alderman Elkins to read the RESOLUTION. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Smith, Wilson and Honeycutt, 6 ayes, 0 nays. Motion Carried. Alderman Wilson read the RESOLUTION in its entirety. Alderman Wilson moved, seconded by Alderman Smith to approved and adopt the RESOLUTION. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson and Honeycutt, 6 ayes, 0 nayes. Motion Carried. RESOLUTION APPROVED AND ADOPTED AND NUMBERED l 5 8 -7 5 THIS 4TH DAY OF SEPTEMBER 1975. SEWER DEPARTMENT Mayor Reid presented a request from Bill Owens, City Engineer for approval for design of a sewer project for an area located on Hwy. COUNCIL MEETING PAGE 3 SEPTEMBER 4, 1975 161. He stated the project study was for the trailer park across from Stonewall Subdivision, at a approximate cost of $12,000. It was reported approximately 20 homes including trailers will be affected in this sewer project. This project will include additional work to the Stonewall Subdivision Pump Station and approximately 1200 feet of 6" sewer line to be run in ·front of the residences; therefore the residents at their expense, will tie-on to the city sewer line. It was stated there are approx- imately 5 areas without sewer in Jacksonville and funds for these projects are being studyed. Alderman Wilson moved, seconded by Alderman Honeycutt to authorize the City Engineer to prepare a design and advertise for bids for this project. All voted in the affirmative. STREET DEPARTMENT Alderman Smith moved, seconded by Alderman Hill to authorize the Mayor to advertise for bids and purchase the necessary stop and yield signs. It was stated this project is 90% funded by the State and after completion of the project in which the city will pay the entire amount due and then be reimbursed the 90% by the State for the project. All voted in the affirmative. Mayor Reid presented 3 bids for asphalt for Lee and Blackwell, Gregory Sts. and the Johnson and Firemen's Park tennis courts as follows: BEN M. HOGAN $3,400.00 HICKEY CONSTRUCTION CO. $3,500.00 R.N. GUTHRIE, CONTRACTOR INC. $3,800.00 Mayor Reid stated this is for approximately 2000 sq. yds. It was also stated So. Redmond Road is being checked for the amount of asphalt needed and the type of asphalt needed to be placed on the road. Alderman Smith moved, seconded by Alderman Elkins to accept the low bid of $3,400.00 from Ben M. Hogan for 2000 sq. yds. of asphalt to be placed on the above mentioned streets. All voted in the affirmative. SANITATION DEPARTMENT PARKS AND RECREATION GENERAL Alderman Hill moved, seconded by Alderman Smith to authorize a lease agreement between the Water Department and S & S Construction Co. to rent a space to install a radio antenna on the Water Tower located on Southeastern Ave. and Ray Road; with the stipulation that the city reserves the right to terminate the lease at any time. The fee per month will be $5.00. All voted in the affirmative. "AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSONVILLE, ARKANSAS; AMENDING ORDINANCE NOS. 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES." was introduced. COUNCIL MEETING PAGE 4 SEPTEMBER 4, 1975 Mayor Reid stated this ordinance was not accepted at a previous meeting due to a lack of a motion to accept it on FIRST READING. This ordinance pertains to the rezoning of the property located on Plummer Drive known as part of the Bomber Base Addition. It was stated building permits that were previously issued have been terminated, that all building permits must comply with zoning in the area. Alderman Wilson recommended that some action should be taken on the Ordinance and pointed out the ordinance is only to rezone the property. Alderman Hill moved, seconded by Alderman Smith that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Wilson, And Smith and the following voted nay, Aldermen: Lehman and Honeycutt. Motion received 4 affirmative votes and 2 negative votes. Motion approved. Alderman Wilson read the Ordinance. Alderman Hill moved, seconded by Alderman Smith that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill and Smith and the following voted nay, Aldermen: Elkins, Lehman and Honeycutt and Alderman Wilson abstained, 2 ayes, 3 nays and 1 abstention. OR p~. Mayor Reid requested decision for the Public Defender Program be tabled till the next council meeting until further information is acquired. Judge Reed Williamson stated he would contact Mr. Harold Hall, head of the Public Defender's Program and invite him to the next council meeting to explain the program. Mayor Reid reported petitions for and against both alternatives for the insurance program were taken. He stated the $2,000 Major Medical Plan was accepted on a 54 to 17 vote of the policy holders. Alderman Hill questioned if the city council can approve or disapprove the alternatives since the city pays a portion of each policy. Alderman Hill therefore moved, to accept the $2,000 Major Medical Plan and reject the dental plan. Due to discussion following the motion, the motion died according to Robert's Rules of Order. Alderman Wilson moved, to authorize Ben Rice, City Attorney, to make a recommendation concerning the authorization of the city council to accept or reject the alternatives at the next council meeting. It was mentioned there is a deadline for acceptance for the dental plan. Alderman Wilson withdrew the motion. MAYOR'S ANNOUNCEMENTS Mayor Reid announced there will be a flag presentation by the Bicenntennial Committee at the Highschool Football game at 7:45 and the Lt. Governor will be present. He also mentioned the Street Department has been offered even trade for the city road grader for an oiling truck. COUNCIL MEETING PAGE 5 SEPTEMBER 4, 1975 Alderman Hill stated the City Lumber Co. Softball team attended the World Tournament in Rhode Island and out of 62 teams their team placed number 13. ADJOURNMENT There being no further business to come before the council on motion of Alderman Lehman, seconded by Alderman Hill and by consent of all members present the council adjourned until the next regular council meeting to be held September 18, 1975. All voted in the affirmative. APPRO VED : ATTEST: ,-: CURRENT ACCOUNTS PAYABLE Aclin Ford 5.41 Arkansas Paper Co. 97.36 Batesville Whiet Lime 517.50 B & J Radio 154.45 Pitney Bowes 30.90 Brooks & Sons 80.00 Conrade Electric Co. 213.80 G.P. Freshour 37.95 Gary's Florist 30.65 Ivy Hall Garage 177.04 Holman/Pyle Co. 82.00 Jacksonville Gas 42.08 James Bros. 698.17 National Chemsearch 478.18 Precision Engine Co. 75.00 Razorback Rentals 28.00 Roc-Arc Water Co. 56.81 Safeway Stores 51.39 Twin City Ford Tractors 324.14 Universal Pipe 337.47 Walker's Radiator Ser. 13.85 Whit Davis 23.81 Wilkins Fina 21.00 Arkansaw Meter Batesville Truck Line Binswanger Glass Co. Bond Engineers Bobby C. Brewer ( Pd) Burroughs Corp. Crain Sales Co. Friendly Auto Parts Goodsell Welding Hamil tons Garage Holloway Service Jacksonville Starter Mobil Oil O.B. Repair Prentice-Hall Inc. ( Pd) Richardsons Exxon v.w. Rogers Enterprise S & S Construction Co.( Pd) Uhrich & Son Welding Vaughan Tire Waterworks Supply Witcher Electric Total 3,289.92 168.54 4.12 498.78 35.00 109.39 9.00 14.10 65.94 699.69 164.43 29.82 2,615.83 576.92 20.71 6.90 332.54 11,82a.oo 36.05 284.11 293.55 101.31 Less Paid Bills $24 '761. 61 11,883.71 12,877.90 CITY CDUNCIL OF JACKSQ'JVILLE, ARKAL\ISAS AGENDA -REGULAR CITY CDtNCIL MEETING THURS~Y, SEPTEMBER 18, 1975 1. OPEN'ING PRAYER: 2 • IDLL CAll.. : 3 • PRESENTATION OF MINUTES : 4 • APPIDVAL/CORRECI'ION OF Mil\JUTES : 5 • CONSENT AGEN~: (WA'IER DEPARTMENT) (WA'IER DEPARTMENT) (WA'IER DEPARTMENT) (POLICE DEPART.MENT) (STREET DEPARTMENT) 6 • WATER DEAPRI'.MENT : 7. SEWER DEPART.MENT: 8. FIRE DEPARTMENT: 9 • POLICE DEPARTMENT: 10. STREET DEPAR'IMENT 11. SANITATION DEPARTMENT: 12 • PARKS & RECREATION DEPT. : 13. PI.AJ.\INING COMMISSION: 14 • GENERAL: Regular M=eting, September 4, 19 75 Regular M=eting, August 21, 1975 a. Cash Receipts & Disbursements b. Accounts Payable c. Req. outside city/limit tie-on Military Road Area (EJmer Hines) a. .M::>nthly Report (Chief Robinson) a. .M::>nthly Report (Al Garvin) a. Water Line Proposal -Wooten Road area (Mayor Reid) a. Repair to Moody Equitynen t, Ditch-digging machine -$2,241.04 (Mayor Reid) a. Renaming of South Redrrond Road b. Rezoning, Freeman property c . Woodbriar Subdivision, Rezoning Tract A fran Class R-1 to Class C-2; rezoning Tract B from Class R-1 to Class R-3. a. Management Assistance Program ( Mayor Reid) b. Public I:Efender Program (Mayor Reid) c . Ted camp 's Madden Road property (Ald. Lehman) CITY COtNCIL OF JACKSONVILLE I ARKANSAS AGE:Nnh -REGUlAR CITY COT.NCIL MEETING 'l'HURSDA.Y I SEPTEMBER 18 I 19 75 14. GENERAL: (cont.) d. Approval on acceptance of bids -M3.yor' s automobile 15 • APPOINTMENTS: 16 • ANNOT.NCEMENTS : e. _1\pp:roval on aeceptru>.ce of b.i,ds -Beautificatiar B~~l_9ing a. Dr. Jer:ry Singleton, DVM, Friends of the Zoo, Inc. a. Nanna Smith, rn.ited Fund campaign Chairman for City employees r I COUNCIL MEETING MUNICIPAL BUILDING SEPTEMBER 18, 1975 7:30 p.m. to 9:00 p.m. The City Council of the City of Jacksonville, met Thursday, September 18, 1975, at 7:30 p.m. in the Municipal Building. The meeting was called to order by Mayor Reid who also gave the in- vocation. Scout Troops presented flags followed by recitation of the "Pledge of Allegiance." On ROLL CALL the following members were present as their names were called, Aldermen: Hill, Wilson, Smith and Honeycutt, 4 present 2 absent; a quorum was declared. Aldermen Elkins and Lehman were absent. Others present were Mayor Reid; Clerk Avants; Ben Rice, City Attorney; Bill Owens, City Engineer; Tommy Bond and Jerrel Fielder, Consulting Engineers; Lloyd Bailey, Purchasing Agent; John New, Inspector; Ophelia Blasingame, Beautification Director; Chief Tommy Robinson of the Police Department; Gregory Wood, Ass't Supervisor of the Water Department; Al Garvin, Street Department Supervisor and Annabelle Moore, Park and Recreation Director. PRESENTATION OF THE MINUTES The Minutes of the Regular Meeting of September 4, 1975 were presented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES Corrections and or additions to the Minutes of the Regular Meeting of August 21, 1975 were the next order of business. After no corrections or additions were presented, Alderman Wilson moved, seconded by Alderman Hill to approve the Minutes as written and presented. All voted in the affirmative. CONSENT AGENDA Mayor Reid presented the following items for approval on the CONSENT AGENDA: Alderman Wilson moved, seconded by Alderman Hill to approve for pay- ment the Current Accounts Payable in the sum of $12,877.90 for the Jacksonville Water & Sewer Department; and to accept and file the Cash Receipts and Disbursements Report for August 1975. ROLL CALL and the following voted aye, Aldermen: Hill, Wilson, Smith and Honeycutt, 4 ayes, 0 nays. Motion Carried. Alderman Wilson moved, seconded by Alderman Hill to approve the outside-the-city water tie-on request from Mr. Vernon Laycook for property located at Rt. 1 Military Road. It was stated the property is located half a mile from the county line, in front of Mr. Virgil Brook's home. It was also stated the request had been approved by Elmer Hines, Water Department Supervisor. ROLL CALL and the following voted aye, Aldermen: Hill, Wilson, Smith and Honeycutt, 4 ayes, 0 nays. Motion Carried. Alderman Wilson moved, seconded by Alderman Hill to accept and file the Police Chief's report for August, 1975, reflecting 516 cases brought before the Municipal Court with total cash from fines, for- &; /. ~. COUNCIL MEETING PAGE 2 SEPTEMBER 18, 1975 feitures and other payments in the sum of $17,214.20. ROLL CALL and the following voted ay~ Aldermen: Hill, Wilson, Smith and Honeycutt, 4 ayes, 0 nays. Motion Carried. Alderman Wilson moved, seconded by Alderman Hill to accept and file the Street Department Report for August as presented by Al Garvin, Street Department Supervisor. ROLL CALL and the following voted ayed, Aldermen: Hill, Wilson, Smith and Honeycutt, 4 ayes, 0 nays. Motion Carried. WATER DEPARTMENT Mayor Reid presented a recommendation for a water line proposal to be located on Wooten Road. Jerrel Fielder, of Bond Consulting Engineers, stated the proposed water line would be extended from the existing Valentine Dick-Jeter water line. It was stated there is approximately 50 tie-on connections guaranteed; and possibly in the future a subdivision will be developed in the area including an additional 35 tie-ons. Mr. Fielder stated the Wooten Road Water Association will tie into the existing Dick Jeter line and construct it to Hwy. 161. It was proposed the city construct a 8" line from the Southeastern and Military Road water main to the Dick-Jeter line approximately 11,000 ft. The approximatel cost of this project is $50,000.00. The water consumption on this line would be 6000 gallons per day. After discussion, Alderman Smith moved, seconded by Alderman Wilson to authorize advertising for bids for the construction of a 8 11 water line from Military Road to the Valentine Dick-Jeter System and appropriate the money for this project from REVENUE SHARING. ROLL CALL and the following voted aye, Aldermen: Wilson, Smith and Honeycutt and the following voted nay, Alderman Hill, 3 ayes, 1 nay. Motion Carried. SEWER DEPARTMENT FIRE DEPARTMENT POLICE DEPARTMENT STREET DEPARTMENT Mayor Reid presented a repair statement from Moody Equipment Co. for the drott machine model 40BYR, rented by the Street Department for ditch digging. He reported the machine tilted in a ditch in the Stonewall Subdivision and the incident caused extensive damage, in which parts and labor to repair the machine will cost $2,241.04. It was stated that according to the rental agreement, any damages to the equipment due to neglect must be paid for by the city. Alderman Wilson moved, to authorize bhe Mayor to pay for the repair to the drott machine. Ben Rice, City Attorney, questioned the possibility that the company might carry insurance on such items. After considerable discussion, the aforementioned motion died due to a lack of second. Alderman Wilson therefore moved, seconded by Alderman Hill to refer this matter to the City Attorney for legal advice and defer payment on the repair statement until advised by City Attorney. All voted in the affirmative. SANITATION DEPARTMENT PARK AND RECREATION PLANNING COMMISSION COUNCIL MEETING PAGE 3 SEPTEMBER 18, 1975 Mayor Reid reported the Planning Commission failed to supply the City Attorney's office with the necessary information for preparation of ordinances for rezoning in the Woodbriar Subdivison and the renaming of South Redmond Road. It was stated these will be pre- sented at the next council meeting. Mayor Reid introduced, Lesly Mattingly, Attorney, representing Mr. Bufford Latta, who requested rezoning of the Freeman Property located on Hwy. 161, Mayor Reid also stated the Planning Commission held a Public Hearing on the rezoning of the property and the request was denied. It was stated this property is located at the rear of the Schneider grocery store and had been a garage for 25 years. Mr. Mattingly explained Mr. Latta is interested in opening a garage at the location. He stated the area was annexed into the city in 1971 therefore according to city regulations the property was zoned R-0. Mr. Mattingly reported the area was commercial and several areas surround the property. Mr. Mattingly questioned the zoning procedure of annexed property into the city and stated he had been unable to find the ordinance where this property was ~- rezoned. It was the consensus of the council that Ben Rice-,-Ci-t-y ____ _ Attorney review the procedure pertaining to the rezoning of all annexed property and the contiguous use of the property and report to the council. In regard to renaming South Redmond Road Attorney Rice commented that in the past streets have been re-named by ordinance, that naming of streets is important and should be con- sidered carefully. GENERAL Mayor Reid presented a letter from Manes & Associates. It stated the Management Assistance Program with Federal and City Funds under the ComphrensivevPlanning and Management Assistance Program admin- istered by the Arkansas Department of Local Services had been re- vised. The association will undertake Elements I and II which in- clude 1) Administrative Organization and Procedures and 2) Financial Management Study and Capital Budget. The Element eliminated is Required Housing & Land Use Planning. The totalt cost of the study is $16,000.00 of which $10,000 will be matched with a grant from the Department of Local Services. This is a reduction of $4,000 from the earlier proposal which included Element III. The city's committment will increase $2,000 making a total of $6,000 as the city matching portion. Since $4,000 had been previously committed, Alderman Wilson moved, seconded by Alderman Smith to budget an additional $2,000 committment for this study in the Budget for 1976. All voted in the affirmative. Mayor Reid introduced Mr. Harold Hall, Public Defender, to explain the Pulaski County Public Defender Program. Mr. Hall stated the COUNCIL MEETING PAGE 4 SEPTEMBER 18, 1975 request for $100.00 per month will cover any travel expenses to and from the attorney's office to the courts building. He stated the money will be deposited into the Pulaski County General Fund and that he or his deputy would file vouchers to be reimbursed for travel expenses. After discussion, Alderman Honeycutt moved, seconded by Alderman Smith to table this item and include the request in the 1976 Budget. All voted in the affirmative. Alderman Lehman had presented a letter of request stating he felt the city should consider assisting Mr. Ted Camp in recovering the expenses he incurred due to the building permit issued in error by the city; and felt that the city should reimburse him for his actual expenses'that cannot be recovered on this property. It was stated Ordinance #359 for rezoning the property was not adopted therefore the Planning Commission's recommendation was denied. A list of expenditures that cannot be recovered in the amount of $2,563.43 was presented. Alderman Honeycutt questioned if some of the materials purchased which were listed might be used. It was also stated that the error was not entirely the city's, that Metroplan prepared the map. Alderman Hill moved, seconded by Alderman Smith to appropriate $2,563.43 from General Fund, Unap- propriated, to refund Mr. Camp for building expenses. ROLL CALL and the following voted aye, Aldermen: Hill and Smith and the following voted nay, Alderman Honeycutt and Alderman Wilson abstained, 2 ayes, 1 nay, 1 abstention. It was the consensus of the council to refer the decision of the voting to Ben Rice, City Attorney for a legal opinion and to defer payment until advised by City Attorney. Mayor Reid stated bids were opended September 17, 1975, at 10:30 a.m. for the purchase of an automobile for the Mayor's office. The following bids were presented: RAY DODGE INC. HAROLD GWATNEY CHEVROLET ACLIN FORD CO. 4 dr. Monaco 4 dr. Caprice 4 dr. LTD $5,038.43 $5,265.75 $5,454.00 Alderman Smith moved, seconded by Alderman Wilson to accept the low bid from Ray Dodge Inc. in the amount of $5,038.43 for the purchase of a automobile for the Mayor's Office. ROLL CALL and the following voted aye, Aldermen: Hill, Wilson, Smith and Honeycutt. Motion Carried. It was stated funds for this purchase are to be appropr- iated from REVENUE SHARING. Mayor Reid presented two bids for the contruction of a Beautification Building as follows: MORGAN STEEL BUILDING CO. $14,850.00 INDIANHEAD CONSTRUCTION CO. INC. $13,100.00 (This bid did not include electric work which was estimated to amount $1,800 thus the total price: $14,900.) COUNCIL MEETING PAGE 5 SEPTEMBER 18, 1975 Mayor Reid stated the low bid was for a concrete block structure and the high bid was for a steel building. It was stated bids were advertised for a concrete building. There was some discussion pertaining to the durability of the buildings. Alderman Wilson moved, seconded by Alderman Smith to accept the low bid for the concrete block building from Indian head Construction Co. Bill Owens, City Engineer requested permission to negotitate with the contractors for cheaper light fixture. It was mentioned either the bid on the concrete building must be accept or rejected due to the advertisement. The motions aforementioned were withdrawn; therefore Alderman Hill moved, seconded by Alderman Honeycutt to accept the low bid for a concrete block building in the amount of $1~0.00. ROLL CALL and the following voted nay, Aldermen: Wilson and Smith and the following voted aye, Aldermen: Hill and Honeycutt, 2 ayes, 2 nays; whereupon Mayor Reid voted nay. MOTION DENIED . Alderman Wilson moved, seconded by Alderman Smith to re-advertise for bids for the construction of a metal building for the Beautification Department and include the electrical work. ROLL CALL and the following voted aye, Aldermen: Hill, Wilson, Smith and Honeycutt. Motion Carried. APPOINTMENTS Alderman Wilson moved, seconded by Alderman Honeycutt to accept the Mayor's recommendation to appoint Dr. Jerry Singleton as a member of "FRIENDS OF THE ZOO, INC." All voted in the affirmative. ANNOUNCEMENTS Mayor Reid stated Norma Smith, secretary in the Police Department has been appointed chairman of the United Fund Campaign for city employees. Alderman Hill questioned why he was denied the opportunity to have his request to discuss an increase in sanitation fees for commercial establishments placed on the agenda, stating he made the request by the required time. Mayor Reid stated the item was not included on the agenda as increasing rates had been discussed previously; that the Sanitation Department is now operating "in the black" and he felt that it was not urgent to raise the rates at this time, but was willing to discuss this item in a special meeting at any time. Alderman Wilson suggested that matters to be brought before the council should be sponsored by one more aldermen. ADJOURNMENT There being no further business to come before the council on motion of Alderman Hill, seconded by Alderman Honeycutt and by consent of all members present the council adjourned until the next regular council meeting o be held October 2, 1975. All voted in the affirmative. APPROVED: ATTEST: FLOY CLERK bl. CITY COlNCIL OF JACKSClWILLE I ARKANSAS AGENOO. -REGUlAR CITY COlNCIL MEETD\IG 'IHURSDA.Y I OCTOBER 2 I 1975 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTATION OF .MINUIES : 4. APPROVAL/CORRECI'ION OF MINU'IES : 5 • CDNSENT AGENOO. ; (WATER DEPARTMENT) (STREET DEPARTMENT) 6 • WATER DEPARTMENT: 7. SEWER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. SANITATIOO DEPARTMENT: 12. PARKS & RECREATION DEPT. : 13. PLANNING COMMISSION: 14 • GENERAL : Regular Meeting 1 September 18 1 19 75 Regular M=eting 1 September 4 1 19 75 a. Req. outside city/limit tie-on Military Road area 1 Chas • Dyson Property (Elmer Hines) a. Req. for billing only/street lights Winchester Trail 1 Stagecoach Village Sub. (Al Garvin) a. Req. to inspect two existing 250 1 000 gal. Elevated Water Tanks (Mayor Reid) a. Presentation of design -North First St. Sewer Project (Bill <:Mens) a. Renaming of South Redmond Road; Res. No. 159~7 b . Rezoning 1 Woodbriar Subdivision Ord. No. 361 c. Rezoning Req. , Geo • Freeman Property (Ben Rice a. Proposal -Grant Man (Ald. Honeycutt) b. Req • to con tribute $5,19 8. 00 Cburt Probation Program (Mayor Reid) c. Hollingshead/Police Dept. Accident Possible litigation proceedings (Mayor Reid) d. Ieq. to advertise for bids and purchase of Main St. Christmas Decorations (Mayor Reid) e. Req. for acceptance of Bids-Beautification IUdg. (Mayor Reid) CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENM -REGULAR CITY COU'l'CIL MEETING THURSMY, OCIOBER 2 , 19 75 14. GENERAL: (~nt.) f. Design approva l; Req. to adv. for bids and 15 • ANNOtNCEMEN'TS : AJ)JOURNMENT: accept low bid-Animal Shelter (.Ma.yor Reid) a. Census Count in progress (need 10 to 15 people) Started Counting today (10-2-75) b. (.Ma.yor) H .s .A. (Health Dept.) been elected to Board of Directors (Centeral area) COUNCIL MEETING MUNICIPAL BUILDING OCTOBER 2, 1975 7:30 p.m. to 8:30 p.m. The City Council of the City of Jacksonville, met Thursday, October 2, 1975, at 7:30p.m. in the Municipal Building. The meeting was called to order by Mayor Reid who also gave the invocation. A Scout Troop presented flags followed by recitation of the 11 Pledge of Allegiance ... On ROLL CALL the following members were present as their names were called, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt, 6 present, 0 absent; a quorum was declared. Others present were Mayor Reid; City Clerk Avants; Ben Rice, City Attorney; Bill Owens, City Engineer; John New, City Inspector; Ophelia Blasingame, Beaut- ification Director; Tommy Robinson, Chief of Police, Elmer Hines, Water Department Supervisor and Annabelle Moore, Park & Recreation Director. PRESENTATION OF THE MINUTES The Minutes of the Regular Meeting of September 18, 1975, were presented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES Corrections and or additions to the Minutes of the Regular Meeting of September 4, 1975, were the next order of business. After no corrections or additions were presented, Alderman Honeycutt moved, seconded by Alderman Smith to approve the minutes as written and presented. All voted in the affirmative. CONSENT AGENDA Mayor Reid presented the following items for approval on the CONSENT AGENDA: Alderman Wilson moved, seconded by Alderman Honeycutt to approve the request for a outside-the-city water connection request from Mr. Charles Dyson for property located on the Old Military Road. It was stated the request had been approved by Elmer Hines, Water Department Supervisor and Bill Owens, City Engineer. It was also stated the line would be a 6 11 line and would connect to the 24 11 line and must be approved by the State Health Department. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 neg- ative votes. Motion Carried. Mayor Reid stated a request to accept billing on two street lights in the Stagecoach Village Subdivision was presented for approval but informed the council the subdivision has not been completed; therefore the request was tabled. WATER DEPARTMENT Mayor Reid presented a recommendation from Mid-South Tank & Utilities, Inc. of West Monroe, Louisiana to drain and inspect the interior and 7/. 7J . COUNCIL MEETING PAGE 2 OCTOBER 2, 1975 exterior to two, 250,000 gallon elevated water storage tanks located at Redmond Road and Marshall Road. He stated the inspection includes: furnished labor; equipment and insurance to wash interior of the tanks, to make visual inspection and then chlorinate the interior on the exterior, to furnish labor, equipment and insurance to make a visual inspection and submit a written report. It was stated the last inspection was made approximately eight years ago. The total cost to inspect these tanks are $300.00 per tank as outlined above. After discussion, Alderman Smith moved, seconded by Alderman Wilson to authorize the inspection of the two elevated storage tanks at a cost of $300.00 per tank. All voted in the affirmative. SEWER DEPARTMENT Bill Owens, City Engineer, presented a proposed design for a sewer project located across the property of Odes Goodsell located on North First St. across the Stonewall Subdivision. He stated a 10' easement must be acquired from the property owners for the sewer line but felt this would not propose a problem. Alderman Wilson moved, seconded by Alderman Smith to authorize advertising for bids for this North First Sewer project, all voted in the affirmative. FIRE DEPARTMENT POLICE DEPARTMENT STREET DEPARTMENT SANITATION DEPARTMENT PARKS & RECREATION DEPARTMENT PLANNING COMMISSION "A RESOLUTION RENAMING A PORTION OF SOUTH REDMOND ROAD TO GARVIN DRIVE." was introduced. Alderman Wilson moved, seconded by Alderman Honeycutt to read the RESOLUTION in it's entirety. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith, and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; whereupon Alderman Wilson read the RESOLUTION. Alderman Hill moved, seconded by Alderman Smith to approve and and adopt the RESOLUTION. ROLL CALL and the following voted aye; Aldermen: Hill, Elkins, Wilson, Smith, Lehman, and Honeycutt. Motion received 6 affirmative votes and 0 negative votes. Motion Carried. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 1 5 9 - 7 5 THIS 2ND DAY OF OCTOBER 1975. "AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF COUNCIL MEETING PAGE 3 OCTOBER 2, 1975 JACKSONVILLE, ARKANSAS; AMENDING ORDINANCE NOS. 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES." was introduced. Alderman Hill moved, seconded by Alderman Elkins that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; motion approved. Ordinance read for FIRST TIME by Alderman Wilson. Alderman Hill moved, seconded by Alderman Honeycutt that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes. ORDINANCE ACCEPTED ON FIRST READING. Alderman Hill moved, seconded by Alderman Smith to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; whereupon Mayor Reid read the Ordinance for SECOND TIME. Alderman Hill moved, seconded by Alderman Smith to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen; Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes whereupon Mayor Reid read the Ordinance for THIRD AND FINAL TIME. Alderman Hill moved, seconded by Alderman Honeycutt that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Elkins, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes. Motion Carried. Alderman Hill moved, seconded by Alderman Wilson that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes. Motion Carried. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 3 6 1 THIS 2nd DAY OF OCTOBER 1975. Ben Rice, City Attorney stated at a previous council meeting he had been authorized to study the zoning classifications of annexed property into the city. He stated the present ordinance does not contain a clause therefore stating annexed property automatically zoned as R-0. Mr. Rice also mentioned the Municipal Code contains a zoning map which directs the Freeman Property located on Hwy.l61 as zoned R-0 and the municipal code was approved. He stated an 13. COUNCIL MEETING PAGE 4 OCTOBER 2, 1975 amendment should be submitted to amend the ordinance concerning the zoning classification of annexed property and recommended that Public Hearing should be held by the Planning Commission on the zoning of all property that has been annexed. Attorney Rice suggested that this matter wait until the Planning Commission has a meeting and then contact Metroplan. Mayor Reid stated he would contact Metroplan concerning the recommendations for an ordinance. GENERAL Alderman Honeycutt presented a suggestion for the 1976 Budget. He stated approximately 20 grants are being administered in different areas of the city by several different city agencies which is delaying progress in obtaining funds for different projects. He recommended a position be formed for a person to properly administer monies in 1976. He stated the person would deal with applying for grants and administering the paperwork connected with the grants to their completion. Alderman Smith moved, seconded by Alderman Elkins to approve the city's matching portion of the Probation Program set up by the Commission on Law Enforcement in the amount of $5,198.00. It was mentioned the grant period is June 1975 to July 1976. It was also recommended that ~ of the matching money be paid from 1975 funds and the other ~ of the matching portion be appropriated in the 1976 Budget. All voted in the affirmative. It was mentioned by Mayor Reid and City Attorney Rice that the dis- pute between the Hollingsheads and the Police Department con- cerning an accident involving a citizen's car and the police car has been resolved and it was decided that each would pay for damages to their vehicles. Mayor Reid presented a request to purchase 6 additional Christmas Decorations at the approximate cost of $1,026.00. It was stated funds were not appropriated in the Budget for this expense. After discussion on the matter, Alderman Elkins moved, seconded by Alderman Honeycutt to authorize the Mayor to advertise for bids and purchase 6 Christmas Decorations for Main Street and appropriate funds from REVENUE SHARING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith, and Honeycutt. Motion Carried. Mayor Reid presented bids for a steel building and a conventional type building for the Beautification Department stating only one steel building bid was received, that the advertisement for bids specified Steel Buildings. The City Engineer requested one of the bids be accepted. It was questioned if contractors were contacted concerning the bid and it was affirmed by the Engineer that the advertisement had been published in the local Newspaper ( COUNCIL MEETING PAGE 5 OCTOBER 2, 1975 After considerable discussion on this matter in which City Engineer Owens stated the bid received was a competitive bid, Alderman Elkins moved, seconded by Alderman Lehman to accept the bid from Morgan Steel Building Co. in the amount of $14,650.00 to be appropriated from REVENUE SHARING FUNDS. All voted in the affirmative. Bill Owens, City Engineer, presented designes for an Animal Shelter for either the steel or conventional type building. The estimated cost of the building if $20,000.00. The funds for this project will be appropriated from REVENUE SHARING. Alderman Smith moved, seconded by Alderman Honeycutt to advertise for bids for construction of a steel building 24 X 40 for the Animal Shelter. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Honeycutt and Smith. Motion received 6 affirma- tive votes and 0 negative votes. Motion Carried. ANNOUNCEMENTS Mayor Reid reported applications are being taken for enumerators for conducting the Special Census which he hoped to have completed by next week. ADJOURNMENT There being no further business to come before the council on motion of Alderman Smith seconded by Alderman Lehman and by consent of all members present the council adjourned until the next regular council meeting to be held October 16, 1075. All voted in the affirmative. APPROVED: ATTEST: 1'i: r I l I CITY CXRNCIL OF JACKSOOVILLE, ARKANSAS A~ ,.. SPECIAL CITY CUUN'CIL MEETING 'IHURSDAY, OCIOBER 9, 1975 ?7. 1. OPENING PRAYER: : 2 • IDLL CALL: 3. GENERAL: 4 • ANNO~CEMENTS : ADJOURNMENT: a. Federal Highway Urban System Street Project Detenninations (Mayor Reid) b. Establishment of a new Ward, City of Jacksonville, Arkansas (M3.yor Reid) SPECIAL CITY COUNCIL MEETING MUNICIPAL BUILDING OC'IOBER 9, 1975 7:30 p.m. to 8:47 p.m. The City Council of the City of Jacksonville met Thursday, October 9, 1975, at 7:30 p.m., in the Municipal Building. The Special City Council M=eting was called to order by Mayor James Reid, who also gave the invocation. On IDLL CALL, the following Irembers were present as their names were called: Aldennen: Lehman, Wilson, Honeycutt, Smith and Hill. 5 present,l absent. Aldenna.n Hill was present after IDLL CALL. Others present were: Mayor James Reid; Ben E. Rice, City Attorney; Bill CM'ens, City Engineer; Jerrel Fielder, 'I'cmny Bond of Bond Consulting Engineering Co. ; and Nancy Gerren, Secretary to Mayor Reid who recorded the minutes in the absence of City Clerk Avants. Ma.yor Reid opened this Special City Council M=eting stating that the first of two i terns on tonight's agenda concerned federal urban highway system m::mies that the city can participate in, on a 70-30 matching basis--an amount totaling approximately $175,000. The city portion of available funds would run in the neighborhood of approximately $75,000. He stated that this could very feasibly be spent on certain city street projects that needed iltprove:m:mt. It was further reported to the Council that Bill CMens and Mayor Reid had met with the State Highway Departrrent officials that past week to ascertain just what projects could be funded, and it was reported that they were somewhat disappointed in what transpired from this meeting. The State Highway Departrrent engineers explained to them that this available federal funding could be used or spent only on streets that could meet their specific state highway specifica- tions. Mayor Reid and Bill CM'ens brought out that they felt like streets in the area like North First Street in Toneyville that needed repaving and widen- ing, i.nproving Redmond Road, Madden Road, paving General Samuels Road from Redmond Road to Harris Road, and widening Main Street from James Street all the way tci the First Baptist Church at Mairl & Elm, or just to the railroad tracks would be first on the list for necessary improvena1ts. Mayor Reid pointed out that on the recent Attitude Survey just conducted, the widening of Main Street was a popular i tern voted "yes 11 by the people in the city. The Highway Department engineers had infonned them that these funds could not be spent on projects like these. Mayor Reid and Bill OWens said they had brought up the aforementioned street i.nprovenents as possible projects but carne to the conclusion, along with the engineers, that the improvements would cost a tre- mendous amount of noney in order to cone up to highway specifications. For in- stance, the Highway Dept. used a figure of "one-million dollars 11 as an exanple, on how much it would cost to work up General Samuels Road and approx.imately 11 $200,000" to redo North First Street. Naturally, these kind of expenditures would be prohibitive. These 2 streets could be i.nproved, to our specifications, much nore reasonably. Mayor Reid stated that it would take approximately 18 nonths, according to the engineers, to have the Highway Dept. work up cost estimates, plans, etc., and be ready to initiate a project that is decided upon tonight, so the city's 30% matching funds could be disbursed out of the 1976-77 budget, possibly. It was stated by Mayor Reid that this available 70-30 nonies will expire July of 1976, so the city will actually have from now to that time to decide what to do with the extra amount available. But, since the projects are very limited, '79. ~(). SPECIAL CITY COUNCIL MEETING PAGE 2 OC'IOBER 9, 1975 considering the Highway Depart:rrent' s findings, it seems like the city could feasibly use this Jroney on a project like the Main & James Street inprove- ments and extend them on out to the access road. 'Ihis would involve extend- ing four lanes on out to Hiwy. 67-167 intersection, thereby making James St. four-lanes all the way fran Main St. to the freeway. Mayor Reid made the observation that he would prefer to take sarre action or make a decision one way or another tonight, as there are a lot of concerned people on James Street that occupy the area who are wondering if this is going to affect them by this street possibly becoming four-lane all the way out now, or the road widening improverre.nts be curtailed to a date far in the future. After much discussion and further cc::mrents from the audience on the pros and cons of extending four lanes to the access road, another item was brought out by Aldennan Lehm:m, in that he would like to possibly include the $15,000 expenditure that has been estimated recently by the Highway Dept. for lighting Vandenburg Exit to aforementioned project, and include this lighting cost in participation with the 70-30 monies. Mayor Reid interjected that the city has in its possession now a permit good for one year's time from the Highway Dept. for a light to be installed at this intersection. Bill Ow'ens stated to those present, after being requested to present an up-date on Vandenburg situation, that on the east side of this intersection, the traffic problem will be helped tremendously by the Engineering Dept. corning up with plans to eliminate some of the "spokes" that carre in on this side. He further info.:rned those present that the Highway Dept. is working on these specific recom- mendations from his office he has made concerning problem areas on this east side, including closing sane streets, and jointly, they have possibly carre up with a solution. A set of drawings was then presented by Mr. <Mens, at this time, that had been approved and drawn up in conjunction with the Highway Dept. engineering staff. 'Ihese plans and specifications explained in detail how traffic flaw would be processed from all directions, thereby alleviating much of the current problem of congestion and dangerous piling up of traffic. After consideration of these plans, Alderman Smith moved, seconded by Alderman Lehman, that the Council authorize Mayor Reid to contact the State Highway De- partnalt, to participate in available 70-30 Jronies, and to proceed with the North James Street project, making James Street four-lanes from intersection of Main & James on out to the access, road, Highways 67-167, and to include the lighting at the Vandenburg intersection in total project ccmnitment. IDLL CALL: and the following voted aye: Hill, Lehman, Wilson, Honeycutt, and Smith; 5 ayes 0 nays. MJtion Carried. Mayor Reid said the second and last item of business on the agenda was the possible establishment of expanding Ward 3 into two wc;rrds and thereby putting two Jrore people on the council. He further told the Council that he had men- tioned this item several Jronths ago as an item of announcements at a Regular City Council meeting, and that he had not heard much from the aldennen, except for a few ccmnents. After much discussion, Mayor Reid, upon polling the aldermen for their opinions and feelings on this proposed ward-split, thereby establishing 2 Jrore representa- tives on the Council, had the following response: 'Ihe following voted aye: Aldennen: Wilson and Smith. 'Ihe following voted nay: Aldenren Hill, Honeycutt, and Lehman. Vote was 2 ayes, and 3 nays. Vote w:ts negative. SPECIAL CITY COUNCIL MEETING PAGE 3 OC'IDBER 9 I 1975 Alderman Lehman wanted it purposely to be officially recorded in these minutes of this Special City Council M=eting that he would change his vote to "aye" if the people came up with a petition and displayed to his satisfaction that they wanted :rrore representation on the Council. He would, at that ti.m=, change his mind and vote in the affirmative for the ward-split. Mayor Reid requested if there were any ccmnents or any further business to be brought forth at this ~eting from those present in the audience, and a local resident, Mrs. Kelly Sanderson, voiced her opinions on the following: (1) She had came tonight on two items of interest. She said she was glad to see the Council do what they had voted on tonight, in that the widening of James St. from Main to Vine wasn't going to do the job insofar as traffic congestion goes in this area, and the extension of four-lanes all the way to the freeway would possibly do a lot to help the traffic flow through town. Aldermen Hill and Wilson then reiterated to Mrs. Sanderson on why the situation at Main & James St. was being worked on in phases. (2) Mrs. Sanderson was irritated that the sidewalks on James Street, from the Second Baptist Church to Gregory Street were in bad repair. She said the city needed to be aware of this need for residents in the area, and that she would appreciate any work being done to help get the sidewalks back into good shape. 'Ihere being no further business to come before the council, on motion of Aldennan Lehman, seconded by Alderman Honeycutt and by consent of all members present, the council adjourned until the next Regular City Council M=eting to be held October 16, 1975. All voted in the affirmative. ATI'EST: APPROVED: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12 .. 13. 14. 15. CITY OJUNCIL OF JACKSONVILLE, ARKANSAS AGENDA -REGUlAR CITY OCT.NCIL MEETING THURSDZ\Y, OCIOBER 16, 19 75 OPENING PRAYER: IDLL CALL: PRESENTATION OF MINU'IES: APPIDVAL/CORRECTION OF MINUTES : CONSENT AGENDA: (WATER DEPARTMENT) (WATER DEPARTMENT) (WATER DEPARI'MENT) (FIRE DEPARTMENT) (POLICE DEPARTMENT) (STREET DEPARTMENT) WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPARTMEl'JT: POLICE DEPARTMENT: STREET DEPARTMENT: SANITATION DEPARTMENT: PARKS & RECREATION DEPT. : PLANNING COr-MISSION: GENERAL: APPOINTMENTS : Regular Meeting, October 2, 19 75 Special City Council" Meeting, Oct. 9, 19 75 Regular M:!eting, September 18, 1975 a. Cash Receipts & Disbursements b. Accounts Payable c. Req. outside city limit tie-on (Johnny L. Craig, Valentine Dick/ Jeter) (Elmer Hines) a. r-bnthly Report (Chief Schmitt) a. Monthly Report (Chief Robinson) a. MJnthly Report (Al Garvin) a. Req. for :.installation of telephone lines fran the well fields in Lonoke County to East Water 'Ireatment Plant (Bond & Associates, Inc.) a. 'Ibwer Park Project (Armablle Mx>re) a. Approval of Final Plot Plan, Stonewall Sub. Phase II CITY COWCIL OF JACKSONVILLE, ARKAJ.\ISAS AGE:No.z.\ -REGULAR CITY CDT.NCIL MEETING 'IHURSMY I OC'IOBER 16 , 19 75 ~. 16 • ANNOT.NCEMENTS : a. Lewis Ederington has resigned Planning Canmission ADJOURNMENT: b. volunteers for Budget Cotmittee c. Dump truck auction at State Hiway ~pt. d. Census Enumeration is almost finished. e . Tommy Russel req. water tie-on to Valentine Dick Jeter Water User's As so. for a housing development. Arkansas Lime Co. Arkansas Paper Co. B-G Communications Bill's Auto Parts Bowles & Edens Co. Choctaw Machinery City Lumber Crain Sales Co. Ellie Repair G. P. Freshour Gary's Hamilton's Garage Holman/Pyle James Bros. IBM Mechanical Seal Oxford Chemical Pitney Bowes Safeway Stores Star Texaco U.S. Electrical Motors Walker's Radiator Witcher Electric Jacksonville Marine CURRENT ACCOUNTS PAYABLE October 1975 517.50 76.11 73.29 3.05 46.09 208.15 231.04 250.55 21.00 266.14 55.11 153.91 72.00 94.71 177.98 57.20 448.00 59.72 16.37 34.93 6,085.40 21.12 123.60 6.13 Arkansas Meter Repair Basco Agency(Insurance) BIF Bond Engineers Capitol Chemical City Auto Electric City Lumber (PAID) Electronic Appliance Fleet Products Co. Friendly Auto Parts Goodsell Welding Ben M. Hogan Ivy Hall Garage Jacksonville Daily News Keathley-Patterson Elec. Mobil Oil Parkin Printing & Stationery Richardson's Exxon Alvin Simpson Exxon Universal Pipe Vaughan Tire Wal-Mart Stores D.A. Sparks 3,129.35 1,111.00 30.34 805.46 2,886.50 4.12 380.31 9.37 143.85 3.60 148.29 144.85 106.52 6.16 46.50 2,069.75 51.94 17.98 73.00 107.64 152.88 8.12 8.21 $20,544.84 COUNCIL MEETING MUNICIPAL BUILDING OCTOBER 16, 1975 7:30 p.m. to 8:25 p.m. The City Council of the City of Jacksonville, met Thursday, October 16, 1975, at 7:30p.m. in the Muncipal Building. The meeting was called to order by Mayor Reid who also gave the invocation. A Scout Troop presented flags followed by recitation of the "Pledge of Allegiance." On ROLL CALL the following members were present as their names were called, Aldermen: Hill, Lehman, Wilson, Smith and Honeycutt, 5 present 1 absent; a quorum was declared. Alderman Elkins was present after ROLL CALL. Others present were Mayor Reid; City Clerk Avants; Bill Owens, City Engineer; Chief Wayman Schmitt of the Fire Department and Annabelle Moore, Park and Recreation Director. PRESENTATION OF THE MINUTES The Minutes of the Regular Meeting of October 2, 1975 and the Minutes of the Special Meeting of October 9, 1975, were presented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES Correc tions and or a d di t i ons to t h e Mi nutes of the Regular Meeting of September 18, 1975, were the ~next order of business. After no corrections or additions were presented, Alderman Honeycutt moved, seconded by Alderman Hill to approve the Minutes as written and presented. All voted in the affirmative. CONSENT AGENDA Mayor Re1d presented the following items for approval on the CONSENT AGENDA: Alderman Hill moved, seconded by Alderman Smith to approve for payment the Current Accounts Payable in the sum of $20,544.84 for the Jacksonville Water & Sewer Department; and to accept and file the Cash Receipts and Disbursements Report for the month of September , 1975. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Wilson, Smith and Honeycutt, 5 ayes, 0 nays. Motion Carried. Alderman Hill moved, seconded by Alderman Smith to accept the outside-the-city water connection request from the Valentine Dick-Jeter Water User's Association for Mr. Johnny Lee Craig located at Rt. 1 Box 451 D. It was stated Mr. Elmer Hines, Water Department Supervisor has approved the request. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Wilson, Smith and Honeycutt, 5 ayes, 0 nays. Motion Carried. Alderman Hill moved, seconded by Alderman Smith to accept and file the Fire Chief's report for September, 1975, reflecting 3 general alarms and 13 still alarms with an estimated fire loss during the month at $875.00. ROLL CALL and the following voted 4(). COUNCIL MEETING PAGE 2 OCTOBER 16, 1975 aye, Aldermen: ayes, 0 nays. Hill, Lehman, Wilson, Smith and Honeycutt, 5 Motion Carried. Alderman Hill moved, seconded by Alderman Smith to accept and file the Police Chief's monthly report for September, 1975, reflecting 673 cases brought before the Municipal Court with total cash from fines, forfeitures and other payments in the sum of $19,351.20. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Wilson, Smith and Honeycutt, 5 ayes, 0 nays. Motion Carried. Mayor Reid reported the Street Department Supervisor will present a monthly report at the next regular council meeting. WATER DEPARTMENT Mayor Reid presented a request for installation of telephone lines from the well fields in Lonoke County to the East Treatment Plant. Mr. Jerrel Fielder, of Bond Consulting Engineers, explained the construction work on Phase II of the Water Systems Improvement Project is almost completed. He stated the major item left is the automatic control for the East well field. Mr. Fielder stated five of the new wells are in the Southwestern Bell Telephone Company service area. Mr. Fielder stated Southwestern Bell has offered the following alernatives: A) Four wire service to each of the five wells estimated $155 per month $90 installation and $3,000 construction with six weeks interval B) Four wire service to one convenient pump including a weatherproof housing for terminating the five pump service circuits furnished by the Water Company. This would be about $150 per month $50 to install and $200 construction. A six week interval needed. C) Jacksonville Water Co. would provide own construction along pipeline to interconnect through water company equipment with General Telephone Co. or to Water Co. at Jacksonville. It was recommended by Bond Consulting Engineers that the City accept Alternative (C) therefore deleting any correspondence with Southwestern Bell Co. and also mentioned the city's maintenance on the line would not exceed $2,000 per year. It was also stated the preliminary cost of this line is $6,000. The cost to operate this line will be $16.00 per month i:liHl a annual charge of $3.00 per pole to First Electric Cooperation or the approximate cost of $400.00 per year. After discussion, Alderman Hill moved, seconded by Alderman Smith to accept recommendations of Bond Consulting Company, Alternative C and to COUNCIL MEETING PAGE 3 OCTOBER 16, 1975 authorize them to prepare specifications and advertise for bids for the above mentioned project. All voted in the affirmative. SEWER DEPARTMENT FIRE DEPARTMENT POLICE DEPARTMENT STREET DEPARTMENT SANITATION DEPARTMENT PARK AND RECREATION DEPARTMENT Annabelle Moore, Park and Recreation Director Presented plans for the Tower Park Project. She stated the original cost estimate to develop the park was $120,500.00; in which the city agreed at a previous meeting to match 50% with the Federal Government (B.O.R.) Miss Moore stated the revised cost estimate is $240,500. She stated development of the Park is planned in 3 Phases; the first phase consisting of 3 ballfields, fencing & lighting, con- cession stand and a graveled parking area. The approximate cost of this project is $154,000 of which the city's match is $77,000 and B.O.R. the remaining portion. It was mentioned Manes & Associates are handling the grant application for monies and the application must be submitted by November 1 for consideration. After considerable discussion, in which it was stated the previous match (50%) was $60,250.00 which was previoulsy apprved, and this additional match $16,750.000 is needed. Alderman Smith moved, seconded by Alderman Hill to appropriate an additional $16,750.00 to match with B.O.R. to complete Phase I of Tower Park by next summer to be paid from General Fund. All voted in the affirmative. Alderman Hill stated excavation of the land will be contributed by Contractors and Civic Organizations. It was also mentioned that $1,200.00 had been received from Brown Steel Co. as a contribution to this Park, and Mayor Reid commented this could apply on the $77,000 match fund. PLANNING COMMISSION Alderman Wilson moved, seconded by Alderman Smith to accept the Planning Commission's recommendation to accept the final plat, Phase II Stonewall Subdivision with the stipulation the City Engineer, Bill Owens, approves the streets, water, sanitarty sewer and storm drainage. All voted in the affirmative. Mayor Reid reported there is discussion pertaining to action taken by the City Council at a previous meeting concerning the renaming of South Redmond Road to Garvin Dr. and stated the item will be tabled until the next regular meeting when City Attorney Ben Rice can be present. COUNCIL MEETING PAGE 4 OCTOBER 16, 1975 ANNOUNCEMENTS Mayor Reid stated Lewis Ederington had resigned as a member of the Planning Commission and requested the council recommend persons for the position and also stated the Planning Commission will be asked to submitt recommendation by the next regular council meeting. Mayor Reid requested volunteers to serve on the Budget Committee. He stated if possible he would like to adopt a budget for 1976 by the first of the year. Aldermen Hill, Wilson and Smith volunteered to work on the Budget Committee. Mayor Reid announced the State Highway Department will be holding a open auction and stated the city might be able to purchase a 10 yd. dump truck and he would like authorization to submit a bid on the truck. It was requested Alderman Hill attend the auction, representing the city, and check wout the equipment and make a recommendation as to the feasibility of purchase. Mayor Reid also announced the Census Enumeration is almost complete and stated a possible population figure might be obtained Friday afternoon. Tommy Russell presented a request to the council to allow a water tie-on to the Valentine Dick-Jeter Water User's Association for a housing development in the area. Mayor Reid informed Mr. Russell the request must be brought before the Association then approved by the City Council. Annabelle Moore, Park Director, reported the tennis courts at Firemen's Park are almot completed and that asphalt would be placed in the next few days. She stated this is the last project of the park set up by B.O.R. ADJOURNMENT There being no further business to come before the council on motion of Alderman Smith, seconded by Alderman Honeycutt and by consent of all members present the council adjourned until the next regular council meeting to be held November 6, 1975. All voted in the affiramtive. FLOY ]AVANTS , CITY CLERK r 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. CITY COUNCIL OF JACKSONVILLE I ARKANAS AGENDA. -REGULAR CITY COlliCIL MEETii.~G 'IHURSmY 1 NOVEMBER 6, 1975 OPENING PRAYER: ROLL CALL: PRESENTATION OF MINUTES: APPROVAI/CORRECTIOJ.'\1 OF MINUIES: CONSENT AGENDA: (FIRE DEPARTMENT) (POLICE DEPAR'IMENT) (roLICE DEPARTMENT) (STREET DEPARI'MENT) WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPAR'IMENT: POLICE DEPARTMENT: STREET DEPAR'IMENT: Regular ~eting -October 16, 19 75 Regular Meeting -October 2, 1975 Special City Oouncil Meeting -Oct. 9, 1975 a • M:>n thl y Report (Chief Schrni tt) a. llinthly Report (Chief Robinson) b. Quarterly Report, Investigations Div. (Chief Robinson) a. llinthly Report (Al Garvin) a. Req. to establish additional Lieutenant's Position (Mayor Reid) a . Req. to adv. for bids; Drainage Retention Basin, Vandenberg Blvd. , LRAFB (Bond Engineer ing) b. Req. Discussion: Har:ry 'Iblleson i\Jatchez Trace: (Ald. Hill) Citizen: c . Req • Discussion : Close a protion of South Front Street: Citizen: James Green (Ben Rice) Res. No. 160-75. d. Reg. of St. Lgiht Installations: Northeasterr & Foxwood Dr. ; Northeastern & I€dfox La (Bill Owens) e • Reg. to adv. for bids -Redmond Rd. (Mayor Reid) f. Req. to adv. for bids -No. First St. (M::lyor ~id) 11. SANITATION DEPARTMENT: a . Beq. to accept low bid on sanitation truck (Mayor Reid) CITY CXXJN'CIL OF JACKSONVILLE, ARKANSAS AGE:Nffi -REGtJLAR CITY CDlliCIL MEETING THURSDAY, NOVEMBER 6, 197!5 12 . PARKS & RECREATION DEPARTMENT: 13.. PLANNING C'OMill:SSIOO: 14 • GENERAL: 15 . ANNOtNCEMENTS : AWOURNMENT: a. Garvin Drive Discussion (Robert Runge) b. Amendment to the zoning ordinance on armexed property (Ben Rice) Ord. No. 362 c. Req. for variance to zoning ordinance Mrs. Chapnen, 1008 No. 1st St. (Ald. Hill & Elkins) a. Disposition of Mayor 1 s Autorrobile a. Observance of holiday: Nov •.. 11 1 19 75 (Veteran 1 s r::ay) b • Trip to Washington 1 D. C. 1 Nov. 12 1 19 75 (Wed) return NOVember 14 1 1975 (Fri) COUNCIL MEETING MUNICIPAL BUILDING NOVEMBER 6, 1975 7:30 p.m. to 9:30 p.m. The City Council of the City of Jacksonville, met Thursday, November 6, 1975, at 7:30 p.m. in the Municipal Building. The meeting was called to order by Mayor Reid who also gave the invocation. On ROLL CALL the following members were present as their names were called, Aldermen: Hill, Lehman, Wilson, Smith and Honeycutt; 5 present, 1 absent; a quorum was declared. Alderman Elkins was absent. Others present were Mayor Reid; City Clerk Avants; Ben Rice, City Attorney; John New, City Inspector; Lloyd Bailey, Purchasing Agent; Bill Owens, City Engineer; Jerrel Fielder of Bond Consulting Engineer; Chief Wayman Schmitt of the Fire Department; Chief Tommy Robinson of the Police Department; Al Garvin, Street Department Supervisor and Annabelle Moore, Park and Recreation Director. PRESENTATION OF THE MINUTES The Minutes of the Regular Meeting of October 16, 1975 were presented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES Corrections and or additions to the Minutes of the Regular Meeting of October 2, 1975 and the Minutes of the Special Meeting of October 9, 1975 were the next order of business. After no corrections or additions were presented Alderman Wilson moved, seconded by Alderman Hill to approve the Minutes as written and presented. All voted in the affirmative. CONSENT AGENDA Mayor Reid presented the following items for approval on the CONSENT AGENDA: Alderman Wilson moved, seconded by Alderman Honeycutt to accept and file the Fire Chief's report for October 1975, reflecting 9 general alarms and 12 still alarms with an estimated fire loss .during the month at $150.00. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Wilson, Smith and Honeycutt, 5 ayes, 0 nays. Motion Carried. Alderman Wilson moved, seconded by Alderman Honeycutt to accept and file the Police Chief's Investigation's Quarterly Report for the 3rd period and the monthly report for October 1975, reflecting 961 cases brought before the Municipal Court with total cash from fines, forfeitures and other payments in the sum of $22,986.32. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Wilson, Smith and Honeycutt, 5 ayes, 0 nays. Motion Carried. It was mentioned there is a proposal for 2 additional telephone lines in the budget and a communications system grant is being prepared. COUNCIL MEETING PAGE 2 NOVEMBER 6, 1975 Alderman Wilson moved, seconded by Alderman Honeycutt to accept and file the Street Department monthilly reports for September and October 1975. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Wilson, Smith and Honeycutt, 5 ayes, 0 nays. Motion Carried. WATER DEPARTMENT SEWER DEPARTMENT FIRE DEPARTMENT POLICE DEPARTMENT Police Chief, Tommy Robinson, presented a request for an additional lieutenants position in the department. He stated there is approximately a 35 man force with only the Chief and the two lieutenants and 9 sergeants to supervise. Chief Robinson stated there is a lack of command in the department since the Ass't Chief is on extended sick leave and the Captain is on one year's leave of absence. He recommended tow lieutenants in the traffic division. Chief Robinson mentioned he would promote a sergeant to the position of lieutenant and then promote a patrolman to the position of sergeant and the moves would cost the city only $200.00 difference in salary between the two ranks for the remainder of the year. Alderman Smith moved, seconded by Alderman Wilson to approve the request of Chief Robinson for an additional lieutenant's position. All voted in the affirmative. STREET DEPARTMENT Jerrel Flelder, of Bond Consulting Engineers, stated the drainage retention basin at Vandenberg Boulevard has been approved for construction by the Air Force and the Corps of Engineers. It was stated this drainage retention will help lower the peak flows of storm water through the Northgate Subdivision, Stonewall Subdivision and Pinion Lane. The estimated cost of the project is $11,000.00. Bill Owens, City Engineer, stated the city Street Department could construct this project 1/3 that or less with the exception the block work be advertised for bids. There was con- siderable discussion concerning the amount of work that could be done by the Street Department. Alderman Wilson moved, seconded by Alderman Honeycutt to turn this matter over to the City Engineer and authorize him to advertise for bids for any portion of the project over $1,000 according to specifications. All voted in the affirmative. Jerrel Fielder also announced bids for the revnovation of the West Water Plant will be taken November 28 and the bids for the telephone lines will be taken November 26, 1975. Mr. Harry Tollison of 3400 T. P. White Drive in Northwood Acres Subdivision lead a discussion in regard to Natchez Trace Street in Northwood Acres Subdivision, being developed by Bart Gray and COUNCIL MEETING PAGE 3 NOVEMBER 6, 1975 Morris Justice of Jacksonville Development Co. Inc. Mr. Tollison stated considerable research had been made of the minutes of the City Council and Planning Commission in regard to this sub- division and the minutes tend to show little continuity on various phases of this development which has arisen from time to time. He presented out that: (1) In 1969 the original sketch plat prepared for Jacksonville Development Co. Inc. shows the entire plot of Northwood Acres Subdivision of Northwood Acres Subdivision, and this plat is the plat the Planning Commission was operating under, and a final approval of the overall subdivision will be based on compliance of the orginal plat. (2) Since 1971, the Developers have developed Northwood Acres by sections and Section 7, along each side of Quapaw Place, recorded in September, 1974 is the last section recorded. (It was pointed out that Section 7 had not received final approval by the City Council, and it was questioned how the Section could have been recorded without final approval by the council, inasmuch as Ordinance 154 requires that a subdivider shall submit the Plat to the City Council before it is eligible to be recorded. (3) This section, as do sections along Chickasaw Place and Arapo Place, also involves Natchez Trace, and each of these sections shows Natchez Trace as . an adjoining or intersecting street on the partial plats. (4) Natchez Trace serves as a collector street for Northwood Acres and Ordinance 154 specifies how a collector street is to be completed. (5) The Developers claim they were given approval to omit sidewalks and curbs and gutters on Natchez Trace, Planning Commission Minutes reflect recommendation of this request in 1964, however, after a thorough search of the recorded minutes of the city council, nowhere can it be found that approval was given for omission of curbs and gutters or improper finishing of blacktop of Natchez Trace. (6) "Planning Commission Minutes of April 20, 1971 reflect the Commissions concern reguarding Natchez Trace in that they deferred action pending receipt of a letter to the council from the developers of Northwood Acres satisfying the require- ments of the Planning Commission, and further search of the Council Minutes reflect no response or action having been taken on this matter." (7) "Natchez Trace is now a 'partial' street with 18' of blacktop and curbed and guttered on the East side of the street only, the blacktop goes just as far as Quapaw Place. COUNCIL MEETING PAGE 4 NOVEMBER 6, 1975 The developers are not fulfilling the intent of Ord. 154 (Subdivision Regulations) by leaving a street in the condition of Natchez Trace. (8) On June 7, 1973 the Developers were granted an exemption on sidewalk requirements, and on Feb. 7, 1974 it was voted to accept the title to the lift station constructed to serve 300, and already overloaded with 491 families and badly in need of repair. Mr. Tollison stated that sinced the developers have already been granted several considerations, he felt the council should require them to properly complete Natchez Trace and that Section 7, of Northwood Acres Subdivision (one of the sections being served by Natchez Trace or a collector street) no receive final approval by the Council until the situation is corrected. Mr. Tollison presented Excerpts from Minutes regarding Northwood Acres for the following dates: 7/16/1970, 9/3/70/ 5/6/71, 8/5/71, 7/20/72, 6/7/73, 7/19/73, 2/21/74, 3/21/74, 4/4/74, 11/21,74 and 12/5/74. Colonel Barger stated he owned lots alon Natchez Trace that he saw no evidence of action on the part of the developers to comply with the subdivision regulations and asked that the council take steps to enforce the subdivision requirements. There was some discussion whether Natchez Trace could be con- sidered a collector street. After considerable discussion on this matter, Alderman Hill moved, seconded by Alderman Honeycutt to refer this matter to the City Attorney to decide whether it is the responsibility of the city or the developer to complete the development of the street and if the city is not at fault to recommend what actions the council can take to have the street finished. All voted in the affirmative. Ben Rice, City Attorney presented a "RESOLUTION FOR THE PURPOSE OF SETTING A PUBLIC HEARING ON A PETITION TO CLOSE AND VACATE A PORTION OF SOUTH FRONT STREET, COMMENCING AT THE NORTH SIDE OF BLOCKS ONE AND EIGHT OF THE ORIGINAL TOWN OF JACKSONVILLE AND EXTENDING SOUTH OF SAID BLOCKS ONE AND EIGHT." Alderman Hill moved, seconded by Alderman Honeycutt to read the RESOLUTION in its entirety. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Wilson, Smith and Honeycutt, 5 ayes, 0 nays. Motion Carried. Ben Rice, City Attorney read the RESOLUTION. Alderman Wilson moved, seconded by Alderman Smith to approve and adopt the RESOLUTION. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Wilson, Smith and Honeycutt, 5 ayes, 0 nays. Motion Carried. RESOLUTION APPROVED & ADOPTED & NUMBERED 160-75 ON NOVEMBER 6, 1975. COUNCIL MEETING PAGE 5 NOVEMBER 6, 1975 Mr. Rice stated the Public Hearing would be held November 20, 1975, at 7:00 p.m. prior to the City Council Meeting. Bill Owens, City Engineer, presented a request to accept the billing for street lights on Northeastern and Foxwood Drive and Northeastern and Foxwood Drive and Northeastern and Redfox Lane. Mr. Owens stated there is some controversy concerning the installation of the underground system or the overhead wiring system by the property owners. Alderman Honeycutt moved, to table this project and when no second to the motion was forth- coming; it was mentioned there is no need for a motion. It was the general consensus of the council to accept the billing of the above mentioned street lights in the Foxwood Subdivision after their installation. Mayor Reid presented a request to advertise for bids for the asphalting of Redmond Road and North First St. He stated there should be approximately $40,000 to $50,000 remaining the 1975 Street Budget. Mayor Reid stated the approximate cost of both projects is estimated around $38,000. Alderman Hill and Wilson questioned if monies are available. Alderman Smith moved, to advertise for bids for the projects and complete both projects if possible if monies are available. The motion died for a lack of a second. It was the consensus of the council to table these projects until a financial report is obtained. SANITATION DEPARTMENT Mayor Re 1 d stated bids were opened October 21, 1975, at 10:30 a.m. for the purchase of a garbage truck. The following bids were presented: ACLIN FORD (1-new 1976 Model Ford LN 600 truck equipped with Pac- Mor Model H-20 sideloading, delivered and assembled complete at San Antonio, Texas-$15,110.00 add $350 if drive out delivery is desired from San Antonio, Texas or total price $15,460.00.) ACLIN FORD (1 new 1976 model Ford LN 600-Pea body Galion Model SL 20 sideloader-$14,430.00-drive out delivery $150 or a total of $15,580.00.) It was stated the only difference between the trucks was the square back body. Mr. Gerald Hamm, Sanitation Supervisor stated he would prefer the square back body. Lloyd Bailey, Purchasing Agent stated the bid for the round body truck was not according to specifications in a couple of areas. Alderman Wilson moved, seconded by Alderman Hill to accept the low bid and purchase the square garbage truck for the Sanitation Department provided the bid meets all specifications. Fudns for this truck will be appropriated from REVENUE SHARING FUNDS. PARKS AND RECREATION DEPARTMENT COUNCIL MEETING PAGE 6 NOVEMBER 6, 1975 PLANNING COMMISSION Robert Runge of the Planning Commission presented a committee report on the renaming of So. Redmond Road to Garvin Drive. The proposed street (Garvin Drive) be defined as that street beginning on the extension of South Redmond Road running adjacent to the railroad tracks to the intersection of Trickey Lane. The committee has defined the extension of So. Redmond Road to be that section from the intersection of So. James St. and So. Redmond Road to the railroad tracks and following the same general direction as the existing roadway of So. Redmond Road. Mr. Runge stated the Planning Commission requests a new street. It was also mentioned this is not a city street and that it has not yet been built. Alderman Hill moved, seconded by Alderman Smith to rescind RESOLUTION 1 5 9 - 7 5 and remove from the books. Motion approved by voice vote. Ben Rice, stated there are not state statutes applying to the rezoning of annexed property. He stated he will submitt an ordinance authorizing the Planning Commission to study the annexed area and make recommendations then hold a Public Hearing on the recommendation. If rezoning recommendations are not accepted in 90 day period residents in the annexed area must provide the zoning requests. It was the consensus of the council to table this request until an ordinance is presented. Mrs. Dora Chapman, age 77 and a resident at 1008 No. First St. presented a request for a variance to the zoning ordinance to place a mobile horne on her property. The request was rejected due to lack of motion. Mayor Reid reported the new car for the Mayor•s use will be delivered this month and asked for advice for the disposition of the present car now used by the Mayor. Mayor Reid stated the Water Co. requested the car to replace the station wagon used by Mr. Hines, Water Superintendent. Alderman Hill moved, to sell the present car used by the Mayor, seconded by Alderman Wilson. All voted in the affirmative. It was also recommended Mr. Hines take his vehicle to a garage to overhaul the engine again. Mayor Reid announced the city•s observance of November 11, 1975, as Armistice Day, and stated there will be no garbage collection on that day. Mayor Reid also announced he will attend a Revenue Sharing Meeting in Washington D. C. Wednesday thru Friday of next week. Mr. C. V. Plummer requested a variance to build an addition to the building located at 216 E. Main. He stated in 1971 he received a building permit which he understood was valid until completion of the work. It was mentioned the parking area for the building is inadquate and the building permit expired after 6 months if work COUNCIL MEETING PAGE 7 NOVEMBER 6, 1975 had not continued. It was the consensus of the council to advise Mr. Plummer to contact the City Engineer in regard to this matter and take the necessary steps to ask for a waiver in zoning before the Planning Commission. ADJOURNMENT There being no further business to come before the council on motion of Alderman Smith and seconded by Alderman Lehman and by consent of all members present the council adjourned until the next regular council meeting to be held November 20, 1975 in the Council Chambers. APPROVED: ATTEST: FLOY~VANTS, CITY CLERK CURRENT ACCOUNTS PAYABLE November 1975 Aclin Ford Arkansaw Meter Arkansas Nurseries Ark State Board Bowles & Edens 64.01 3,405.29 (PD) 11.52 (pd) 10.00 32.58 Jackson, Byron Entp. Capitol Chemical Chemtech Resources(Pd) Clark Hydraulic 152.97 719.75 434.00 320.97 Donnell Office Sup.(Pd) 11.33 F & F Auto Parts 16.45 Gary's Florist 32.96 Goodsell Welding 9.79 Hamiltons Garage 14.52 Hastings Pest Cont. (pd) 20.00 James Bros. 433.19 Keeling Supply Co. 46.87 McKesson Chemical (Pd) 156.46 Petty Cash (Pd) 121.97 Rockwell Int. 438.84 Southern States Universal Pipe Walkers Garage Wilkins Fina (Pd) 115.22 866.33 77.77 (Pd) 24.90 American Premium Specialty 42.64 78.35 36.70 Golden Anderson ( PD ) Arkansas Paper Co. ( PD ) Bond Engineers Brooks & Sons Capitol Blueprint Caution Lites City Lumber Crain Sales Favorite Check Printers W.R. Funkhouser Inc. (Pd) General Telephone (Pd) Ivy Hall Garage Holman/Pyle Jacksonville Starter Keathly Patterson Elec. Earl Martin ( Pd) Mobil Oil Razorback Rental ( Pd) Safeway Stores Town & Country Ins. (Pd) Vaughan Tire Watts Manufactures Total Disbursements ALREADY PAID DISBURSEMENTS TO PAY: 373.05 45.00 33.33 48.31 784.69 196.55 79.31 12.80 180.37 49.34 87.00 66.03 143.41 59.00 2,507.50 35.00 40.12 93.00 130.48 185.61 $12,845.28 1,390.62 $11,454.66 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. ~tf1. CITY COlNCIL OF JAO<SOOVILLE, ARKANSAS AGENDA. -REGUlAR CITY OCUNCIL MEETING THURSDA.Y, NOVEMBER 20'Ih, 19 75 OPENING PRAYER: ROLL CALL: PRESEN''m.TION OF MINUIES : APPROVAL/CORRECTION FO MINt!JTES: a::>l'ISEN'T AGENDA.: (WATER DEPARTMENT) (WATER DEPAR'IMENT) (WATER DEPAR'IMENT) WATER DEPARTMENT: SEWER DEPARTMENT: FIRE DEPAR'IMENT: POLICE DEPARI'MENT: STREET DEPARTMENT : SANITATIOO DEPAR'IMENT: PARKS & RECREATION DEPARTMENT: PLANNING COMvliSSIOl\1: GENERAL: Regular Meeting -November 6, 19 75 , Regular M=eting -October 16, 1975 a. cash Receipts & Disbursements b. Accounts Payable c. Outside city Limit tie-on: Military Rd. area (Elmer Hines) a. Req. for acceptance of low bid on No. First St. Project (Bill ONens) b • Req. for acceptance of low bid on Pump for No. First Street Project (Bill Owens) c. Req. for acceptance of low bid on reaising of Lift Station, Loop Rd. & Northeastern Sts • (Bill ONens) a. Req • for disucssion, possible variance to zoning ordinance, 216 E • Mian St • Plac:anent of building; (Ald, Lehnan) b. Audit-1975 (Ald. Wilson) c. Ord. #362, zoning of Property Annexed to the city (Mayor Reid) 14 • GENERAL: 15 • APPOINTMEN'TS : CITY OOUNCIL OF JACKSONVILLE, ARKANSAS AGENDA .., REGULAR CITY OOUNCIL MEETING THURSI:lA.Y, NOVEMBER 20th, 1975 d. Ord. No. 363, Naming of Sts. and Sub. (Ben Rice) e • Ord. #364, Purchase of Fractional Lots 1-6 • Blocks 17A, Original ToWn of Jacksonville, Ark. (Mayor Reid) f. Ord. #365, Property SWap/City to Bart Gl::'ay; Bart Gl::'ay to the :_City (Mayor Reid) g. Ord. #366, Purchase of Marshall Road Property (Mayor Reid) h. Ord. #367, REturn of Easement; Water line relocation: Mr. & Mrs • Ivy Hall (Mayor Ieid) i. Ord. #368, Closing of So. Front St. (Ben Rice) j . Res • No. 161-75, Cbnstruction of Jacksonville Health Center (Mayor Reid) k. Req • to accept lCM bid on "Animal Shelter Building__ (Mayor Reid) 16. ANNOLNCEMEN''IS: a. Thursday and Friday holiday sanitation will work Friday. ADJOURNMENT: b. Tarorrow is deadline date for housing director and secretary c. Does anyone have anything COUNCIL MEETING MUNICIPAL BUILDING NOVEMBER 20, 1975 7:30 p.m. to 9:30 p.m. The City Council of the City of Jacksonville, met Thursday, November 20, 1975, at 7:30 p.m. in the Municipal Building; following a Public Hearing which convened at 7:00 p.m. with regard to vacating and abandoning a portion of South Front Street in Jacksonville Arkansas, in which City Attorney, Ben Rice stated a public notice was duly published in a bonafide newspaper have general circulation in Jacksonville, Arkansas, and where no one presented any objection or protest, and after a proper time had elapsed, Mayor Reid declared the Public Hearing closed. The Council Meeting was called to order by Mayor Reid who also gave the invocation. A Scout Troop presented flags followed by recitation of the "Pledge of Allegiance." On ROLL CALL the following members were present as their names were called, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt, 6 present, 0 absent; a quorum was declared. Others present were Mayor Reid; City Clerk Avants; Ben Rice, City Attorney, Bill Owens, City Engineer; Lloyd Bailey, Purchasing Agent; Ophelia Blasingame, Beautification Director; Elmer Hines, Water Department Supervisor and Annabelle Moore, Park Director. PRESENTATION OF THE MINUTES The Minutes of the Regular Meeting of November 6, 1975 were pre- sented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES Corrections and or additions to the Minutes of the Regular Meeting of October 16, 1975 were the next order of business. After no corrections or additions were presented, Alderman Wilson moved, seconded by Alderman Elkins to approve the Minutes as written and presented. All voted in the affirmative. CONSENT AGENDA Mayor Reid presented the following items for approval on the CONSENT AGENDA: Alderman Hill moved, seconded by Alderman Honeycutt to approve for payment the Current Accounts Payable in the sum of $12,845.28 for the Jacksonville Water & Sewer Department; and to accept and file the Cash Receipts and Disbursements Report for October, 1975. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt, 6 ayes, 0 nays. MOTION CARRIED. Alderman Hill moved, seconded by Alderman Honeycutt to approve an outside-the-city water connection request from Mr. Wayne Stroud for property located on Jerry Lane, approximately two blocks south off Military Road, which was approved by Elmer Hines, Water Supervisor. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt, 6 ayes, 0 nays. MOTION CARRIED. WATER DEPARTMENT \\\. COUNCIL MEETING PAGE 2 NOVEMBER 20, 1975 SEWER DEPARTMENT Mayor Reid presented a bid tabulation sheet for the North First Street Project sewer lines, No. First Street Pump and the raising of the Lift Station located on Loop Road and Northeastern Sts. It was stated bids were opened November 20, 1975, at 10:30 a.m. The following bids were presented: PUMP STATIONS, LOOP ROAD & NORTHEASTERN Northgate Plumbing & Heating S & S Construction Co. NORTH FIRST STREET SEWER LINES Northgate Plumbing & Heating S & S Construction Co. STONEWALL SUBDIVISION PUMPS Southern State Industries $10,800.00 $11,245.00 $13,135.70 $12,430.50 $ 5,762.00 It was mentioned the pumps purchased for the Stonewall Subdivision will be large to handle the capacity of the Subdivision and the present pumps will be salvaged. Alderman Wilson moved, seconded by Alderman Elkins, to accept the two low bids for the No. First St. Sewer Lines in the amount of $12,430.50 for S & S Construction Co. and the purchase of pumps for Stonewall Subdivision in the amount of $5,762.00, as bid by Southern State Industries. Bill Owens, City Engineer stated the amount for the pumps does not include installation and the city labor will possibly be used. All voted in the affirmative. Alderman Hill moved, seconded by Alderman Honeycutt to accept the low bid from Northgate Plumbing & Heating Co. for the raising of the Lift Station located on Loop Road and Northeastern in the amount of $10,800.00. All voted in the affirmative. FIRE DEPARTMENT POLICE DEPARTMENT STREET DEPARTMENT SANITATION DEPARTMENT PARKS AND RECREATION DEPARTMENT PLANNING COMMISSION GENERAL Mr. C.W. Plummer presented a request for a variance to the zoning ordinance for property located on 216 E. Main. It was stated this matter was presented at the last council meeting and Mr. Plummer was informed to contact T.P. White, Planning Commission Chairman on this matter. It was mentioned the Planning Commission has not COUNCIL MEETING PAGE 3 NOVEMBER 20, 1975 met in a regular session to discuss the matter. After considerable discussion Alderman Wilson moved, seconded by Alderman Eikins to table this matter and hold a Special Meeting at noon Monday, November 24, 1975 to discuss this matter and contact T.P. White and receive a legal opinion from Ben Rice, City Attorney. Motion Appoved by voice vote. Alderman Wilson presented a request to change auditing firms for the City of Jacksonville Funds for 1975. He stated he felt that every effort possible should be made to assure the public that proper auditing procedures are sused, and this could be accomplished by changing auditors from time to time. It was stated Brown, Rogers, & Brietz set up the bookkeeping system for the city and has done the audit for over 15 years. It was also stated their firm has assisted the City Clerk's office in filing numerous government forms. Alderman Wilson suggested the firm of Lloyd, Haigh, Brock and Co. of Little Rock be hired to audit the City's books at year end, the Rebsamen Memorial Hospital at the end of June, and the Water Department in November of 1976. After considerable discussion on this matter, Alderman Wilson moved, seconded by Alderman Elkins to hire Lloyd, Haigh and Brock to audit the City of Jacksonville's General & Street Fund Books at eh end of this year and recommend that the Hospital Commission review their audit and consider changing auditing firms; and also audit the Water Company's books at the end of November 1976. ROLL CALL and the voted aye, Aldermen Wilson, Lehman and Elkins and the following voted nay, Aldermen: Hill, Smith and Honeycutt. Motion received 3 affirmative votes and 3 negative votes whereupon Mayor Reid cast the deciding vote which was affirmative. MOTION CARRIED. "AN ORDINANCE PROVIDING FOR ZONING OF PROPERTY ANNEXED TO THE CITY; PRESCRIBING OTHER MATTERS RELATING THERETO AND DECLARING AN EMERGENCY." was introduced. Alderman Wilson moved, seconded by Alderman Smith that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Wilson, Smith and Honeycutt. Motion received 5 affirmative votes and 0 negative votes. Motion approved. (Alderman Lehman was out of the room.) Ordinance read for FIRST TIME by Alderman Wilson. Alderman Hill moved, seconded by Alderman Honeycutt that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson and Honeycutt. ORDINANCE ACCEPTED ON FIRST READING. Alderman Hill moved, seconded by Alderman Honeycutt to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson and Honeycutt. Motion received 5 affirmative votes and 0 negative ' \\3. 114· COUNCIL MEETING PAGE 4 NOVEMBER 20, 1975 votes; whereupon Mayor Reid read the Ordinance for the SECOND TIME. Alderman Hill moved, seconded by Alderman Honeycutt to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes whereupon Mayor Reid read the Ordinance for the THIRD AND FINAL TIME. Alderman Hill moved, seconded by Alderman Honeycutt that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes. Motion Carried. Alderman Hill moved, seconded by Alderman Honeycutt that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt, 6 ayes, 0 nays. MOTION CARRIED. ORDINANCE & EMERGENCY CLAUSE APPROVED & ADOPTED & NUMBERED 3 6 2 THIS 20TH DAY OF NOVEMBER 1975. ORDINANCE NUMBER 3 6 3 "AN ORDINANCE PERTAINING TO THE NAMING OF STREETS AND SUBDIVISIONS, DECLARING AN EMERGENCY AND FOR OTHER PURPOSES." was introduced. Alderman Wilson moved, seconded by Alderman Honeycutt that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; motion approved. Ordinance read for FIRST TIME by Alderman Elkins. Alderman Wilson moved, seconded by Alderman Smith that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Elkins, Lehman, Wilson, Smith and Honeycutt, 5 ayes, Alderman Hill out of room at time of voting. Motion Carried. ORDINANCE ACCEPTED ON FIRST READING. Mayor Reid requested the SECOND READING of the above mentioned Ordinance be tabled and placed on the agenda for the next regular council meeting. It was the consensus of the council to accept his recommendation. ORDINANCE NUMBER 364 "AN ORDINANCE AUTHORIZING THE PURCHASE OF FRACTIONAL LOTS 1-6, BLOCKS 17-A, THE ORIGINAL TOWN OF JACKSONVILLE, PULASKI COUNTY, ARKANSAS FOR $12,000.00 LESS A GIFT BACK IN THE AMOUNT OF $2,000.00; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES." was introduced. COUNCIL MEETING PAGE 5 NOVEMBER 20, 1975 It was stated the Horizons Committee of the city's Bicentennial Commission, with the Biology Club of Jacksonville High School has made plans to refurbish the old jail as a Bicentennial project. Alderman Honeycutt moved that the Ordinance be placed on FIRST READING. Mayor Reid called for a second to the motion 3 con- secutive times and hearing none declared the Ordiance died due to a lack of a second. "AN ORDINANCE AUTHORIZING THE EXCHANGE OF CERTAIN REAL PROPERTY, DECLARING AN EMERGENCY AND FOR OTHER PURPOSES." was introduced. It was explained this property is located directly behind the Police Station, the driveway to Ramada Inn and the other property is located in front of the apartments owned by Bart Gray behind the Ramada Inn. After considerable discussion on this matter in which it was stated the city would be giving 4l092 sq. ft. for 2 I 4~0 sq. ft. approximately, 2 for 1. The Ordinance died for a lack of a motion. "AN ORDINANCE AUTHORIZING THE PURCHASE OF CERTAIN REAL PROPERTY FOR STREET PURPOSES, DECLARING AN EMERGENCY AND FOR OTHER PURPOSES." was introduced. Alderman Wilson moved, seconded by Alderman Hill that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; motion approved. Ordinance read for FIRST TIME by Alderman Wilson. Alderman Hill moved, seconded by Alderman Wilson that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson and Honeycutt, 5 ayes, 0 nays. Motion Carried. Alderman Smith out of room at time of voting. ORDINANCE ACCEPTED ON FIRST TIME. Alderman Hill moved, seconded by Alderman Honeycutt to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, and Honeycutt. Motion received 5 affirmative votes and 0 negative votes; whereupon Mayor Reid read the Ordinance for SECOND TIME. Alderman Smith out of room at time of voting. Alderman Hill moved, seconded by Alderman Honeycutt to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson and Honeycutt. Motion received 5 affirmative votes and 0 negative votes whereupon Mayor Reid read the Ordinance for THIRD AND FINAL TIME. Alderman Smith out of room at time of voting. Alderman Hill moved, seconded by Alderman Wilson that the Ordinance COUNCIL MEETING PAGE 6 NOVEMBER 20, 1975 be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Elkins, Wilsoni and HOneycutt. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Hill moved, seconded by Alderman Honeycutt that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson and Honeycutt. MOtion carried. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND --NUMBERED 3 6 6 THIS 20TH DAY OF NOVEMBER 1975. ORDINANCE NUMBER 367 "AN ORDINANCE RELEASING ANY AND ALL WATER EASEMENTS OWNED BY THE CITY ON LOT 8, BLOCK 2, CRESTVIEW ADDI- T!ON TO THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGF.NCY AND FOR OTHER PURPOSES,11 was introduced. Alderman Wilson moved, seconded by Alderman Hill that the Ordin- ance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; motion approved. Ordinance read for FIRST TIME by Alderman Elkins. Alderman Elkins moved, seconded by Alderman Honeycutt that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith, and Honeycutt, 6 ayes, 0 negatives. Motion Carried. ORDINANCE ACCEPTED ON FIRST READING. Alderman Elkins moved, seconded by Alderman Wilson to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilosn, Smith and Honeycutt, 6 ayes, 0 negatives. Motion Carried. Motion received 6 affirmative votes and 0 negative votes; whereupon Mayor Reid read the Ordinance for SECOND TIME. Alderman Elkins moved, seconded by Alderman Honeycutt to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes whereupon Mayor Reid read the Ordinance for THIRD AND FINAL TIME. Alderman Hill moved, seconded by Alderman Wilson that the Ordinance be APPROVED AND ADOPTED . ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes. Motion Carried. COUNC:rL MEETING PAGE 7 NOVEMBER 20, 1975 Alderman Hill moved, seconded by Alderman Elkins that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following vote aye, Aldermen: Hill, Elkins, Lehman, Wilson, Honeycutt and Smith, 6 ayes, 0 nays. MOTION CARRIED. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 3 6 7 THIS 20TH DAY OF NOVEMBER 1975. Mayor Reid requested and was granted permission to deviate from the order of the agenda to discuss the variance request by Mr. Plummer. Mr. T. P. White was present and stated the Planning Commission has not met on the matter and stated Mr. Plummer should receive a signed petition by the property owners surrounding the business. It was again stated a Special Council Meeting will be held Monday, November 24, 1975 to discuss the matter at which time the City Attorney will present a legal opinion. "AN ORDINANCE CLOSING THAT PORTION OF SOUTH FRONT STREET RUNNING NORTH AND SOUTH BETWEEN BLOCK 1 AND BLOCK 8 OF THE ORIGINAL TOWN OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES." was introduced. r-1 Alderman Wilson moved, seconded by Alderman Honeycutt that the . : Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; Motion Approved. Ordinance read for FIRST TIME by Alderman Wilson. Alderman Hill moved, seconded by Alderman Smith that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Wilson, Smith and HOneycutt, 5 ayes, 0 nays. Alderman Lehman out of room. ORDINANCE ACCEPTED ON FIRST READING. Alderman Hill moved, seconded by Alderman Honeycutt to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Wilson, Smith and Honeycutt. Motion received 5 affirmative votes and 0 negative votes; whereupon Mayor Reid read the Ordinance for SECOND TIME. Alderman Hill moved, seconded by Alderman Wilson to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Wilson, and Honeycutt. Aldermen: Smith and Lehman out of the room. Motion received 4 affirmative votes and 0 negative votes whereupon Mayor Reid read the Ordinance for the THIRD AND FINAL TIME. Alderman Hill moved, seconded by Alderman Honeycutt that toe Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, 1\l· COUNCIL MEETING PAGE 8 NOVEMBER 20, 1975 Aldermen: Hill, Elkins, Lehman, Wilson, and Honeycutt. Motion received 5 affirmative votes and 0 negative votes. Alderman Smith out of room. MOTION CARRIED. Alderman Wilson moved, seconded by Alderman Honeycutt that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson and Honeycutt. 5 ayes, 0 nays. Motion Carried. Alderman Smith out of the room. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 3 6 8 THIS 20TH DAY OF NOVEMBER 1975. 11 A RESOLUTION COMMITTING $28,000.00 FOR THE CONSTRUCTION OF A JACKSONVILLE PUBLIC HEALTH CENTER BUILDING AND FOR OTHER PURPOSES ... was introduced. Alderman Wilson moved, seconded by Alderman Smith to read the RESOLUTION in its entirety. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. All voted in the affirmative. Alderman Smith read the RESOLUTION. It was stated REVENUE SHARING FUNDS could not be used to match federal funded projects and it was suggested General Fund appro- priate the money and be budgeted in 1976. Alderman Elkins, moved, seconded by Alderman Smith to accept and adopt the RESOLUTION. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Elkins, Wilson, Smith and Honeycutt. Motion approved. RESOLUTION APPROVED & ADOPTED & NUMBERED 161-75 THIS 20th day of NOVEMBER 1975. Mayor Reid presented the following bids for the construction of a Animal Shelter: JOSEPH & DAUGHERTY MORGAN STEEL CFR CIMCO JACK MORGAN CONSTRUCTION $18,738.00 15,890.00 21,277.00 17,097.00 22,030.00 Alderman Smith moved, seconded by Alderman Honeycutt to accept the low bid from Morgan Steel for Animal Shelter Building in the sum of $15,890.00 to be paid from REVENUE SHARING FUNDS. All voted in the affirmative. ANNOUNCEMENTS Mayor Reid reported City Hall will be closed in observance of COUNCIL MEETING PAGE 9 NOVEMBER 20, 1975 Thanksgiving Day Thursday and on Friday following, but the Sanitation Department will work on FRIDAY and double up on Saturday. ADJOURNMENT There being no further business to come before the council on motion of Alderman Hill, seconded by Alderman Honeycutt and by consent of all members present the council adjourned until the Special Council Meeting to be held November 24, 1975. APPROVED: ATTEST: FLOY AVANTS , CITY CLERK \\9. 1. OPENING PRAYER: 2 • ROLL CAlL: 3. GENERAL: 4 • ANNOlNCEMENTS : ADJOURNMENT: CITY COlNCIL OF. JJACl<SONVILLE, ARKANSAS AGENDA. -SPECIAL CITY CPlNCIL MEETING M:>NJ:ll\Y, NOVEMBER 24th, 1975 a . Feq. for variances to zoning ordinance; business located at 216 E. Mian St. -- C. W. Plurrmer Construction Co . , Inc. (VIOlATION INCLUDE:) (a) Side lots (b) rear lots (c) 50% Max. Coverage (d) parking requirerrents SPECIAL COUNCIL MEETING MUNICIPAL BUILDING NOVEMBER 24, 1975 12:00 p.m. to 12:45 p.m. The City Council of the City of Jacksonville met in Special Session, Monday, November 24, 1975 at 12:00 noon. The meeting was called to order by Mayor Reid who also gave the invocation. On ROLL CALL the following members were present as their names were called, Aldermen: Hill, Lehman, Wilson and Honeycutt, 4 present 2 absent; a quorum was declared. Alderman Smith was present after ROLL CALL. Others present were Mayor Reid; City Clerk Avants; Bill Owens, City Engineer; Nancy Gerren, Mayor's Secretary; C.W. Plummer and Jack Conrade. PURPOSE OF THE MEETING Mayor Reid stated the purpose of the meeting is to discuss a request for variance to the zoning ordinance on property located on 216 E. Main St. by C.W. Plummer Construction Co. Mayor Reid stated at a previous City Council Meeting the variance request had been tabled for a legal opinion from Ben Rice, City Attorney. Mayor Reid presented a written opinion from Mr. Rice in which he stated the city should deny the variance. Mr. Rice explained that before a municipal body can grant a variance certain criteria must be met by the applicant and that the Jacksonville Municipal Code Section 18.92.010 appears to give jurisdiction on variances to a Board of Adjustment which has never been appointed. Thus in view of this, he felt council action could be taken only after Public Notice and referring same to Planning Commission for its recommendation. Mayor Reid presented sign letters of property owners adjacent to the construction, stating they had no opposition to the proposed building, from Thelma Robins, Gertrude Johnson, Mrs. W. A. Roberts and Mrs. Gus Griggs. Mr. Plummer mentioned there is one additional property owner, Mrs. Reddin that has been contacted in regard to this matter, but has not returned the letter. Alderman Hill moved, seconded by Alderman Smith to grant the variance request as presented by Mr. Plummer so that he con expand the building at the rear. In further discussion, Alderman Wilson stated he felt the request could no be justified according the opinion rendered by the City Attorney. Alderman Hill stated the variance had been approved previously in 1971 but the time elapsed on the building permit and it expired. It was also stated the footing for the building had been poured and that the building to be added is 35' x 60' which is five feet longer than that for which the original building permit was issued. The council requested the Plummers contact Mrs. Reddin concerning the petition so that all property owenrs are considered. Alderman Hill moved, seconded by Alderman Smith to grant the I ~l/. SPECIAL COUNCIL MEETING PAGE 2 NOVEMBER 24, 1975 variance with the stipulation Mrs. Reddin sign a letter agreeing to the variance. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Smith and Honeycutt and the following voted nay, Aldermen: Wilson, 4 ayes, 1 nay. MOTION CARRIED. ADJOURNMENT There being no further business to come before the council on motion of Alderman Smith, seconded by Alderman Honeycutt and by consent of all members present the council adjourned until the next regular council meeting to be held December 4, 1975 in the Council Chambers. All voted in the affirmative. ATTEST: l. 2. 3. 4. 5. 6. 7. 8. 9. 10. ll. 12. 13. 14. CITY COUNCIL OF JACKSONVILLE I ARKANSAS AGENffi -REGUI:AR CITY COUNCIL MEETING THUFSmY, DECEMBER 4TH, 19 75 OPENING PRAYER: ROLL CALL: PRESENTATION OF MINUIES : APPOOVAL/CORRECI'ION OF MIN w CONSEr.JT AGENDA.: (FIRE DEPAR'IMENT) (POLICE DEPARTMENT) (PARKS & RECREATION) WATER DEPARTMENT: SEWER DEPARI'MENT: FIRE DEPARTMENT: POLICE DEPAR'IMENT: STREET DEPAR'IMEN'T: SANITATION DEPARTMENT: RARKS & RECREATION DEPT. PLANNING CO~SSION: GENERAL: Regular Meeting, November 20 ,19 75 Special City Conncil M=eting, November 24, 19 75 Regular City Council M=eting, NOVember 6, 19 75 a. Monthly Report (Chief Schmitt) b. MJnthly Report (Chief Robinson) c. Quarterly Attendance Report (Armabelle Moore) a. Req. to accept lOW' bid on Phase III, Water Improvements (Renovation of W. Water Plant) (M:lyor Reid) b. Req. to accept low bind on Remote Cbntrol Telephone Circuits fran well fields in lonoke Cbunty (.Mayor Reid) c. Water Line Modificai ton (.Mayor Reid) d. Sandblasting & painting tanks with im- provements as reconmended by tank cleaners (.Mayor Reid) a. Req • equipnent for rescue vehicle (Chief Schmitt) a. Req. for street lights -OVerlook Subdivision (.Mayor Reid) a • Ord. #3 64 , Purchase of Fractional lots l-6 Block l7A, Orig. TcMn of Jacksonville, Ark. (Ald. Smith) 14 • GENERAL: CITY COlliCIL OF JAO<SONVILLE, ARKANSAS ACENilZ\. -REGULAR CITY CDUiiCIL MEETING THURSilZ\.Y, December 4'lli, 1975 (;\.1. b. Ord. #363, Naming of Streets & Subdivisions (second reading) (Ben Rice) c. Discussion of Building Penni t procedures for cornnercial property (Ald. Wilson) d. Green House Cbnstruction, Est. -$700 • 00 (M:lyor Reid) e • Workmen 's Canpensation Insurance (M:lyor Reid) 15 . APPOIN'IMENTS : a. Cllirstmas Party-12-23-75; Ramada Inn b. Budget M:eting, 9 a.m. Saturday morning 16 • ANNOUNCEMEN'IS : ADJOURNMENT: COUNCIL MEETING MUNICIPAL BUILDING 7:30 p.m. to 9:00 p.m. DECEMBER 4, 1975 The City Council of the City of Jacksonville, met Thursday, December 4, 1975, at 7:30p.m., in the Municipal Building. The meeting was called to order by Mayor Reid who also gave the invocation. Scout Troops presented flags followed by the recita- tion of the "Pledge of Allegiance." On ROLL CALL the following members were present as their names were called, Aldermen: Hill, Elkins, Lehman, Wilson and Honeycutt, 5 present, 1 absent; a quorum was declared. Other present were Mayor Reid; City Clerk Avants; Ben Rice, City Attorney; Bill Owens, City Engineer; Tommy Bond and Jerrel Fielder of Bond Consulting Engineers; Ophelia Blasingame, Beautification Director; Elmer Hines, Water Department Supervisor; Lloyd Bailey, Purchasing Agent; Chief Schmitt of the Fire Department and Annabelle Moore, Park and Recreation Director. PRESENTATION OF THE MINUTES The Minutes of the Regular Meeting of November 20, 1975 and the Minutes of the Special Meeting of November 24, 1975, were pre- sented for study and later approval. CORRECTIONS Corrections of November corrections seconded by presented. AND OR ADDITIONS TO THE MINUTES and or additions to the Minutes of the Regular Meeting 6, 1975, were the next order of business. After no or additions were presented, Alderman Honeycutt moved, Alderman Hill to approve the Minutes as written and All voted in the affirmative. CONSENT AGENDA Mayor Reid presented the following items for approval on the CONSENT AGENDA: Alderman Hill moved, seconded by Alderman Honeycutt to accept and file the Fire Chief's report for November, 1975, reflecting 5 general alarms and 16 still alarms with an estimated fire loss during the month at $200.00. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson and Honeycutt, 5 ayes, 0 nays. Motion Carried. Alderman Hill moved, seconded by Alderman Honeycutt to accept and file the Police Chief's report for November 1975, reflecting 592 cases brought before the Municipal Court with total cash from fines, forfeitures and other payments in the sum of $15,400.55. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson and Honeycutt, 5 ayes, 0 nays. Motion Carried. Alderman Hill moved, seconded by Alderman Honeycutt to accept and file the Park Director's Third Quarterly Attendance Report for 1975. ROLL CALL and the following voted aye, Aldermen: Hill, COUNCIL MEETING PAGE 2 DECEMBER 4, 1975 Elkins, Lehman, Wilson and Honeycutt, 5 ayes, 0 nays. Motion Carried. WATER DEPARTMENT Tommy Bond of Bond Consulting Engineers, presented a bid tabulation sheet for the Jacksonville Water System Improvements Phase III East and West Plant Renovations. Mr. Bond stated there is approximately $300,000 remaining in the Water and Sewer Construction Fund and the estimated cost of the project is $150,000. He reported the West Water Treatment Plant should be in operation by June 1976. The following bids were presented: INDIANHEAD CONSTRUCTION CO. JEWELL ENGINEERING & CONSTRUCTION S & S CONSTRUCTION CO. NORTHGATE PLUMBING & HEATING GULPHA CONSTRUCTION INC. $119,088.31 153,115.00 162,000.00 171,375.00 212,431.00 Alderman Wilson moved, seconded by Alderman Hill to accept the low bid from Indianhead Construction Co. in the amount of $119,088.31 for the Renovations of the East and West Water Treatment Plants Phase III of the Water Systems Improvements. Motion approved by voice vote. Tommy Bond presented a bid tabulation sheet for the Telemetry Control Wire for the Water Well Control remote control telephone circuits from well fields in Lonoke County as follows: H & H ELECTRIC CO. CONRADE ELECTRIC CO. $ 6,550.00 7,325.00 Alderman Hill moved, seconded by Alderman Wilson to accept the low bid from H & H Electric Co. in the amount of $6,550.00 and pay out of Construction Fund. All voted in the affirmative. Tommy Bond presented a request to modify the water lines located on Military Road. He stated the 12" line is presently a feeder into the 5 water wells and recommended it become a distribution line. He recommended the 5 wells connect the 12" line and make it a treated water line which will put all raw water thru the 24" line therefor allowing residents on Military Road to receive treated water with constant pressure. After discussion on this matter it was the consensus of the council to table this rec- ommendation for further study. Mayor Reid presented a copy of the letter of transmittal, the inspection reports and the statement for the two 250,000 gallon elevated water tanks from Mid-South Tank & Utilities, Inc. Mayor Reid requested authorization to advertise for bids to sandblast and paint the water tanks. Alderman Wilson moved, seconded by Alderman Hill to authorize the Mayor to prepare COUNCIL MEETING PAGE 3 DECEMBER 4, 1975 specifications and advertise for bids for preparation and painting of these two elevated tanks. All voted in the affirmative. Alderman Hill moved, seconded by Alderman Honeycutt to authorize payment for the inspection of (2) 250,000 gallon elevated water tanks to Mid-South Tank & Utilities Inc. in the amount of $600.00. All voted in the affirmative. SEWER DEPARTMENT FIRE DEPARTMENT Chief Wayman Schmitt of the Fire Department presented a request \~. to purchase equipment for the rescue vehicle in the amount of $838.41. Mayor Reid stated equipment will be used to equip the pickup truck and some equipment has been purchased earlier in the year. Alderman Smith moved, seconded by Alderman Lehman to authorize the purchase of the rescue equipment for the Fire Department's rescue vehicle in the sum of $838.41. All voted in the affirmative. POLICE DEPARTMENT STREET DEPARTMENT Mayor Reid requested the city accept billing for street lights in the Overlook Subdivision located at S. James and Redmond Road proposal includes 5 streets. Alderman Wilson moved, seconded by Alderman Hill to accept the billing after the lights are installed. All voted in the affirmative. SANITATION DEPARTMENT PARK AND RECREATION DEPARTMENT GENERAL Alderman Smith requested discussion pertaining to the purchase of Fractional Lots 1-6 Block 17A, Original Town of Jacksonville, Arkansas which is the property on which the old jail building is located. He explained that high school students planned to clean and paint the jail building and use as a Park. After discussion, Alderman Smith moved, seconded by Alderman Hill to place the Ordinance on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes. MOTION CARRIED. Ordinance read for FIRST TIME by Alderman Smith. In the discussion which followed, Alderman Wilson questioned the feasibility of spending $10,000 for the land in light of other things needed in the city, and said he felt the lots should be appraised. Bill Owens, City Engineer, suggested the land be surveyed. After discussion, Alderman Elkins moved, seconded by Alderman Wilson to table this ordinance until the land is appraised and surveyed and it can be ascertained that the property owners will agree to closing the street. ROLL CALL and the following COUNCIL MEETING PAGE 4 DECEMBER 4, 1975 voted aye, Aldermen: Hill, Elkins, Lehman, Wilson and Honeycutt and the following voted nay, Aldermen: Smith. Motion received 5 affirmative votes and 1 negative vote. MOTION CARRIED. Mayor Reid stated ORDINANCE NUMBER 363 "AN ORDINANCE PERTAINING TO THE NAMING OF STREETS AND SUBDIVISIONS, DECLARING AND EMERGENCY AND FOR OTHER PURPOSES." was presented at the Regular Council Meeting of November 20, 1975 and accepted on FIRST READING. Alderman Wilson moved, seconded by Alderman Elkins to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; whereupon Alderman Wilson read the Ordinance in the entirety. Tommy Bond, of Bond Consulting Engineers, questioned the purpose of the Ordinance. He felt this procedure could be a policy. After considerable discussion on this matter, Alderman Smith moved, seconded by Alderman Wilson to table this Ordinance for furter study. All voted in the affirmative. Alderman Wilson recommended that a Board of Adjustment be created so that if a building in a commercial area does not meet zoning specifications or other requirements that a request could be made for a variance to the Board. He also suggested that after the first of the year that some type of meeting could be held to discuss modification or study of existing zoning requlations building permit procedures. It was the consensus of the council to table this matter until the first of the year. Mayor Reid stated the Beautification Department has requested a greenhouse for plant and flower storage. He stated plans have been prepared by the City Engineer and some of the labor will be supplied by OIC. Mayor Reid also stated there is approximately $800 remaining in the Revenue Sharing Funds for the Beautification Department Library Project and requested these funds be used for this purpose. Alderman Smith moved, seconded by Alderman Wilson to authorize the City Engineer to proceed with the plans and construct the greenhouse using Revenue Sharing Funds at an estimated cost of $700.00. All voted in the a ffi rma tive. Mayor Reid reported at a recent Municipal League Convention he was informed about Act #469 pertaining to Workmen's Compensation Insurance. The Act was passed in 1973 in which it set up $350,000 in a reserve fund to pay claims. The fund is replenished annually based on amount used. Each municipality is authorized COUNCIL MEETING PAGE 5 DECEMBER 4, 1975 to join this state plan and pay its share based on per capita. This procedure is in lieu of the $18,000 premium paid annually. The premium payment to the state is approximately 20 per capita and it is deducted from the city's portion of state turnback fund in October. Mayor Reid recommended the city's participation in the program; and said he would invite a representative from the state to explain this matter to the council at the next council meeting. MAYOR'S ANNOUNCEMENTS Mayor Reid announced the City's annual Christmas Dinner will be held December 23, 1975 at the Ramada Inn. Dinne11:7~Mill be at 7:00 p.m. He also announced a Budget Meeting will be held Monday at 6:00 p.m. ADJOURNMENT There being no further business to come before the council on motion of Alderman Smith and seconded by Alderman Lehman and by consent of all members present the Council adjourned until the next regular Council Meeting to be held December 18, 1975. ATTEST: CLERK Aclin Ford Arkansaw Meter B-G Communications B P & W Dues ( Pd ) Capitol Chemical Construction Machinery Current Products ( Pd ) Gary's Florist Goodsell Welding Hamilton's Garage Ivy's Auto Supply Jacksonville Starter Jacksonville Gas & Plb. James Bros. Modern Chemical MFA Insurance D. Parker Locksmith CURRENT ACCOUNTS PAYABLE December 1975 81.66 2 '714. 21 120.36 15.00 1,989.75 23.18 535.00 42.23 21.12 99.77 19.95 22.61 693.30 795.87 249.00 221.00 Animal Repellents Inc. Arkansas Paper Co. Bond Engineers Burroughs Corp. City Lumber Crain Sales Friendly Auto Parts Glover Equip. Granite Mount. Quarries Holman/Pyle Jacksonville Auto Parts Jacksonville News Jacksonville Gas & Plb. ( Pd) Mobil Oil Modern Chemical O.B. Repair ( Pd) 20.58 52.45 33.90 1,935.23 373.01 150.75 16.68 87.38 432.15 72.00 3.99 21.14 26.45 2,430.19 2,755.50 807.37 Pitney Bowes Razorback Rental Safeway Stores Vaughan Tire ( Pd) 2.47 30.90 49.50 21.60 Parkin Printing Razorback Rental Roc-Arc 2.80 53.00 25.87 326.23 800.14 10.70 Whit Davis Lumber Town & Country Ina. 135.53 14.78 61.00 Southern States Waterworks Supply Wittenberg, Delony TOTAL DISBURSEMENTS 18,397.30 PAID 3,396,45 DISBURSEMENTS OWED $15,015.85 '31. CITY CDlliCIL OF JACKSONVILLE, ARKANSAS AGENDA. -REGULAR CITY CDlNCIL MEETING THURSDAY, DECEMBER 18'IH, 19 75 1. OPENING PRA.YER: 2 • IDLL CALL: 3. PRESEN'JATION OF MINUI'ES: Regular Meeting -r:scember 4, 1975 4 • APPIDVAL/CORRECI'ION OF MIN. : Regular M=eting -November 20 , 19 75 5 • <::.U\ISENT AGENDA: (WATER DEPARTMENT) (WATER DEPARTMENT) (WATER DEPARTMENT) (WATER_ DEPARI'MENT) (STREET DEPARTMENT) 6. WATER DEPARTMENT: 7 • SEWER DEPARTMENT: 8 • FIRE DEPARTMENT: 9 • POLICE DEPAR'IMENT: 10. STREET DEPARTMEN'T: 11. SANTTATION DEPARTMENT: 12 • PARKS & RECREATION DEPARTMENT: 13. PLANNING O)MMISSION: 14 • GENERAL: Special Council Meeting -November 24, 1975 a. cash REceipts & Disbursements b. Accounts Payable c. OUtside City Limit tie-on: Military Rd. area/Jarry La. Hurley fuss, Jr. (Mayor Reid) d. Outside City Limit tie-on: Military Road area/Jarry La. Harry Hamilton (Mayor Reid) e. Monthly Ieport (Al Garvin) a. Res. No. 162-75, Water & Sewer Lept. Salary Schedule for 1976 (Mayor Reid) a. Req. for Street Light -Northeast Corner of Adams & Madison Av. (First Elec. COop) (Mayor Reid) b. Advertise for Bids -North First Street (Ald • Smith) a. Ord. #365, REclassifying Various Properties/ City of Jacksonville, Arkansas:. a. MJ.niciwJ_ <burt -Disposition of fines, etc. · (Mayor Reid) 14 . GENERAL: CITY COINCIL OF JACKSONVILLE, ARKANSAS AGENI:ll\ -REGULAR CITY CDlliCIL MEETING 'IHURSDAY, DECEMBER 18TH, 1975 b. Workmen's Cl:ltpensa tion Discussion/Possible State Participation: .Mr'. Oscal Herbie, Rep. "Dub" Colvert (Ald. Lehrran) c • Auxiliary Police -Discussion: Colonel "D.lb" Colvert (Ald. Lehman) d. Ord. #363, (2nd reading) Naming of Streets and Subdivisions (Ben Rice) e. Ord. #364, Purchase of Fractional Lots 1-6, Block 17A, Original ~ of Jacksonville, Ark. (Mayor Reid) 15 . APPOINTMENTS ; a. Planning Carmission (3) 16 • ANNOUNCEMENTS : ADJOURNMEi.\IT: a . Christmas Holiday Observance: 1/2 day 12-24-75 12-25-75; 12-26-75 b. City Christmas Party, 12-23-75, Ramada Inn, 7:00 p.m. c. New Year Holiday Observance: Thursday is 1-1-75: Change of cmmcil Meeting Date d . Director of Housing Program, Section 8 Subsidy Rental Assistance -HUD COUNCIL MEETING MUNICIPAL BUILDING DECEMBER 18, 1975 7:30p.m. to 9:30 p.m. The City Council of the City of Jacksonville, met Thursday, December 18, 1975, at 7:30 p.m. in the Municipal Building. The meeting was called to order by Mayor Reid who also gave the invocation. Scout Troops presented flags followed by recitation of the "Pledge of Allegiance." On ROLL CALL the following members were present as their names were called, Aldermen: Hill, Wilson, Smith, Lehman and Honeycutt, 5 present, 1 absent; a quorum was declared. Alderman Elkins was absent. Others present were Mayor Reid; City Clerk Floy Avants; Judge Reed Williamson, Ben Rice, City Attorney; Bill Owens, City Engineer; John New, City Inspector; Ophelia Blasingame, Beautification Director; Lloyd Bailey, Purchasing Agent; Elmer Hines, Water Department Supervisor; Gerald Hamm, Sanitation Supervisor; Al Garvin Street Supervisor, Bobby Brewer, Sewer Supervisor and Annabelle Moore, Park and Recreation Director. PRESENTATION OF THE MINUTES The Minutes of the Regular Meeting of December 4, 1975 were presented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES Corrections and/or additions to the Minutes of the Regular Meeting of November 20, 1975, and the Minutes of the Special Meeting of November 24, 1975, were the next order of business. After no corrections or additions were presented, Alderman Wilson moved, seconded by Alderman Smith to approve the Minutes as written and presented. All voted in the affirmative. CONSENT AGENDA Mayor Reid presented the following items for approval on the CONSENT AGENDA: Alderman Wilson moved, seconded by Alderman Smith ao approve for payment the Current Accounts Payable in the sum of $15,015.85 for the Jacksonville Water and Sewer Department and to accept the Cash Receipts and Disbursements Report for December, 1975. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Wilson, Smith, and Honeycutt, 5 ayes, 0 nays. Motion Carried. Alderman Wilson moved, seconded by Alderman Smith to accept the request for the outside.-the-ci ty water tie on from Hurlet Moss, Jr. for property located on Military Road and Jarry Lane. It was stated the request had been approved by Elmer Hines, Water Depart- ment Supervisor. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Wilson, Smith and Honeycutt, 5 ayes, 0 nays. Motion Carried. COUNCIL MEETING PAGE 2 DECEMBER 18, 1975 Alderman Wilson moved, seconded by Alderman Smith to approve a water meter installation from Harry Hamilton for property located at Rt. l, Jarry Lane. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Smith, Wilson and Honeycutt, 5 ayes, 0 nays. Motion Carried. Alderman Wilson moved, seconded by Alderman Smith to accept and file the Street Department Supervisor's Monthly Report. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Wilson, Smith and Honeycutt, 5 ayes, 0 nays. Motion Carried. GENERAL Mayor Reid requested and was granted permission to deviate from the order of the agenda for discussion concerning the Municipal Court at which time he introduced Judge Reed Williamson. Judge Williamson presented a precept addressed to the City Clerk and Councilmen pertaining to the disposition of fines, forfeitures and other payments in the Municipal Courts in the Pulaski County An~a. HP. st:atP.o t.hP. Munir.ipal ~ourt: for twenty years has never handled fine money nor court costs nor does any Municipal Court system within the Pulaski County District. He also presented phone numbers of the No. Little Rock Court Clerk, Mrs. Bette Mathes and Judge William McArthur of Cammack Village to the members to discuss the procedure which is followed. Judge Williamson stated he felt confident that all the courts within the County operate essentially in the same procedure as the Jacksonville Municipal Court. Judge Williamson stated this precept will be filed in the City Clerk's office. WATER DEPARTMENT Mayor Reid recommended RESOLUTION NUMBER 162-75 be tabled for a Special Council Meeting, December 22, 1975. It was the consensus of the council to accept the Mayor's recommendation. SEWER DEPARTMENT FIRE DEPARTMENT POLICE DEPARTMENT STREET DEPARTMENT Alderman Wilson moved, seconded by Alderman Smith to accept the Mayor's recommendation for the request for a street light to be placed at the Northeast corner of Adams and Madison Ave. installed by First Electric. All voted in the affirmative. Alderman Smith requested bids be advertised for North First Street Project. Mayor Reid stated that due to winter weather conditions it would not be possible for this project to be finished and recommended that the project be tabled until after the first of the year. It was the consensus of the council to accept the Mayor's recommendation. GENERAL COUNCIL MEETING PAGE 3 DECEMBER 18, 1975 Alderman Wilson moved, seconded by Alderman Hill to table ORDINANCE NUMBER 365 an ordinance reclassifying various properties until a later date in order to study the area in question. All voted in the affirmative. Mayor Reid introduced Mr. Oscar Herbie representative for the State Workmen's Compensation Program. Mr. Herbie explained the state's participation is basically a new program under Act 469-1973 in which it set up $350,000 in a reserve fund to pay claims. The fund is replenished annually based on amount used. Each municipality is authorized to join the state plan and premiums are based on population and the assessment will be percentage wise and be deducted from the city's portion of state turnback funds in October. He stated the plan essentially provides the same benefits as a private plan. Alderman Wilson moved, seconded by Alderman Honeycutt to authorize Mayor Reid to enter into a contract with the State Workmen's Compensation Program for Workmen's Compensation Insurance on all employees. All voted in the affirmative. Alderman Lehman stated there has been some discrepancy in the Police and Auxilary Police Departments. He stated it has been questioned whether Auxilary Policemen should be allowed to wear a uniform and weapon on public service duty; also that a new Act 605 has become active requiring security guards to obtain a license. Colonel Dub Colvert of the Auxilary Police Department stated the department has been used as a backup force to the Police Department for the past 21 years on different occasions. It was also questioned the use of firearms and security licenses of each patrolman. Mr. Colvert explained licenses for each man will need to be obtained as stated by Major Gwyn of the State Police for permits to wear firearms. It was the consensus of the council that Mayor Reid appoint a committee to study this problem and Mayor Reid appointed the following Aldermen Smith and Wilson, Attorney Ben Rice, Colonel Dub Colvert and Tommy Robinson, Police Chief to study this matter. "AN ORDINANCE PERTAINING TO THE NAMING OF STREETS AND SUBDIVISIONS DECLARING AN EMERGENCY AND FOR OTHER PURPOSES." presented. Alderman Wilson moved, seconded by Alderman Elkins to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; whereupon Alderman Wilson read the Ordinance for SECOND TIME. Alderman Hill moved, seconded by Alderman Smith to further suspend the rules and placed the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 6 affirmative votes and 0 negative votes whereupon Alderman Smith read the Ordinance for THIRD AND FINAL TIME. COUNCIL MEETING PAGE 4 DECEMBER 18, 1975 Alderman Elkins moved, seconded by Alderman Honeycutt that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. (Alderman Hill was not present during voting.) Alderman Wilson moved, seconded by Alderman Lehman that the EMERGENCY CLAUSE BE approved and adopted. ROLL CALL and the following voted aye, Aldermen: Elkins, Lehman, Wilson, Smith and Honeycutt. Motion received 5 affirmative votes and 0 negative votes. MOTION CARRIED. (Alderman Hill was not present during voting.) ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 3 6 3 THIS 18 th day of December 1975. Mayor Reid presented property appraisals for the purchase of Lots l-6 Block l7A in the Original Town of Jacksonville, (jailhouse). He stated the appraisals were in the amount of $7,000 and $13,500 and also stated a street runs thru these lots and he had talked to the owners about dedicating the property and Mr. Hudson agreed to grant the city the right with the stipulation that the city will fence the area between their property and the proposed playground and that the ditch be maintained as a drainage ditch for the property. Mayor Reid also stated Mr. Taylor has not given consent to the city for an easement. It was the consensus of the council to table this matter until 2 additional appraisals are received and a written consent statement from Mr. Taylor and Mr. Hudson has been signed. Mayor Reid announced there are 3 firms who are delinquent in payment of Privilege Tax for 1975 in which 2 have made a agreement to pay the amount due. Alderman Wilson moved, seconded by Alderman Smith to refer the matter to City Attorney Rice for whatever legal action he deems necessary. All voted in the affirmative. APPOINTMENTS Alderman Wilson moved, seconded by Alderman Elkins to accept Mayor Reid's recommendation to appoint Jerrel Fielder, Jim Ray and Hugene Wooley to the Planning Commission. ROLL CALL and the following voted aye, Aldermen: Wilson and Elkins and the following voted nay, Aldermen: Hill, Lehman, Smith and Honeycutt, 2 ayes, 4 nays. MOTION DENIED. Alderman Wilson moved, seconded by Alderman Wooly to the Planning Commission for a term CALL and the following voted aye, Aldermen: Wilson, Smith and Honeycutt, 6 ayes, 0 nays. Hill to appoint Hugene of 3 years. ROLL Hill, Elkins, Lehman Motion Carried. Alderman Lehman moved, seconded by Alderman Hill to re-appoint Albert Sidewell to the Planning Commission for a three year term. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, COUNCIL MEETING PAGE 5 DECEMBER 18, 1975 Lehman, Wilson, Smith and Honeycutt, 6 ayes, 0 nays. Motion Carried. Alderman Elkins moved, seconded by Alderman Honeycutt to appoint Jerrel Fielder to the Planning Commission. ROLL CALL and the following voted aye, Aldermen: Hill, Elkins, Lehman, Wilson, Smith and Honeycutt. Motion Approved. MAYOR'S ANNOUNCEMENTS Mayor Reid stated the city employees will be observing the following Christmas Holidays: ~ day 12/24/75, 12/25/75 and 12/26/75. Mayor Reid also reminded the council the City Christmas Dinner will be 12/23/75 at 7:00 p.m. at the Ramada Inn. It was the consensus of the council to hold on regular council meeting in the month of January due to observance of New Year's Day which falls on Thursday, January 1, 1976. Police Chief Tommy Robinson asked for clarification in regard to the Police Department collecting and depositing court monies stating the statutes state the Police Department is to collect the monies and turn them over to the court clerk, but when he attempted to give the money to the court clerk it was refused. Attorney Rice stated he felt it was not a court matter but involved the court clerk and the Police Department. Mayor Reid stated he would attempt to get the parties together to discuss this matter. ADJOURNMENT There being no further business to come before the Council on motion of Alderman Hill, seconded by Alderman Honeycutt and by consent of all members present the council adjourned until the next regular council meeting to be held January 15, 1975. All voted in the affirmative. CLERK n CITY mrncn. oF JAa<SCNVILLE I ARKANSAS A~ -SPECIAL CITY COlNCIL MEETWG MJ::\JDA.Y I DECEMBER 22NDI 1975 \4'1. 1. OPENWG PRAYER: 2 • ROLL CALL: 3 • WA'IER DEPARTME:N"T: ADJOURNMENT: a. Res. No. 162-75 1 Classification & Pay Scale of Employees of the Water & Sewer IEpt. (M3.yor Reid) 1 ( ( I I SPECIAL coUNCIL MEETING MUNICIPAL BUILDING DECEMBER 22, 1975 The . 6:00 p.m. to 6:30 p.m. Dec Clty C cal •rnber 2 ouncil of th . . led t 2, 197 5 at 6~ C1ty of Jacksonville met in special sesslon. Monday On o order by Ma ~ 00 P:m. in the Counci 1 Chambers .. 1he meetlng was , Al RO LL C . Y r Re1d who also gave the ;nvocatlon. Mas de n: Hill L o h ow1ng members were present as their names were ca 1 "\ ed w derme ALL the f 11 · M •Yor ~1 a red . A 1 d:r rna n Wi 1 son and Honeycutt, 4 present, 2 absent; a C\ u a r;:_.m ary Ru ~ i d , City At t~~n Elki n s and Smith were absent. Others present ""ere PU edge, Assista~ey R1ce and in the abscence of c,ty Cler~ !'wants • Ma APosE OF t Clerk recorded the minutes. ~/&tor Re, THE MEETIN G a. el" a.nct stated t e pu equi Sewer De ar rpose of the meeting was to adopt _a _pay sea I e for M Pment operatp tment employees and discuss the posslbllltY of includ· ay or. 1n i treet to assist in t a equlpment operator nwed 1n the Departments is ne or Re· S "ded 1 d stated he fe 1 . . . 11q ud Deparllnent ~'j~Jects 1n the water and sewer Departments and ; n th 1\ e the position o/rman Hill moved, seconded bY 1\lderman Lehman to e , l cterm equ1pment operator. 1'. 11 voted 1n the affirmative 1n . an \1 "1 . "hma entirety . ROLl. ~econded by p, 1 derman \-1"\ 11 to read RESOLU\l N 162-7 \-\ill . and t L 1 ts ' 1 son moved l'leg at~ ~I i lso n and Hon I'.LL and the f o 11 ow"\ ng voted a~e, 1'. 1. dermen: " ve votes. Ald eycutt. Motion rece"\ved 4 affwmatwe votes 0 A. REs erman W1lson read the R£SOLU1l0!\. f:" TH OLUTION PERTAI A.No F6RHATER AND SEW~~N~E;2 THE CLI'.SS l F l CP.I lOti ~~~D PI'.~ SC.I'.L£ OF EMPLOYE 1\ OTHER PURPOSES " RTMENTS OF \\-1£ ClT~ OF JI'.CKSO!IHLLE, ARKI'.NSI lder . ~ESOL rnan lehman moved ~li 1 s 0 UT JilL ROLL CALL seconded by A I derma n ~ i 11 to approve and adopt n and Honeycutt 4 and the f o l l ow"\ ng voted aye, 1'. 1 dermen: Hi 11 , 1 REso ' ayes. 1'.11 voted -;n the affirmative. ~TI ON APPROVED A ADJou NO ADOPTED ANO NU~"-£RED 1 6 2 -7 ~-~ ~ A 1 de~ being no further bu . Pres man Hill seconded b s~less to come before the council on motio be h ent the counci 1 ad . Y de rtna. n -.\ "\ \ son and bY consent of a 11 men el d January lS, 19 ~~~rned unt "'\ "\ the ne~t regular council meeti '