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1973I l JA C~S ONVILLE CITY OFFICIALS 1 1973 Mayor City Clerk City Attorney City Treasurer Municipal Judge Aldermen Ward 1, Position 1 Precinct 211 Ward 1, Position 2 Precinct 211 Ward 2, Position 1 Precinct 212 Ward 2, Position 2 Precinct 212 Ward 3, Position 1 Precinct 213, 214 Ward 3, Position 2 Precinct 213, 214 John H. Harden 309 Vine Street 982-2430 Floy B. Avants 813 North Gray 982-8108 Ben E. Rice 1515 South Eastern Ave. 982-8335 John N. Rich 150 Pike 982-5763 Reed Wi11i~son 1105 South East~ Avenue 982-2288 . f Richa~d L. A~air, Jr. 201 Peq.rl 982-88~b Robert G. Hill 413 Neal 982-2910 w. R. "Bill" Lehman 511 South Oak Street 982-2642 Larry Wilson 2001 South Highway 161 982-5859 Harry K. Dougherty 801 Gregory 982-27 52 Osco Honeycutt 500 West Brewer 982-2343 ORDINANCE INDEX Ordinance Number 284~ft-passed January 18, 1973 Page 7 "An ordinance reclassifying various properties in the City of Jacksonville, Arkansas; amending ordinance nos. 213 and 238 of the City of Jacksonville, Arkansas; declaring an emergency and for other purposes." Ordinance Number 285----· passed February 15, 1973 Page 23 "An ordinance reclassifying various properties in the City of Jacksonville, v Arkansas; amending ordinance nos. 213 and 238 of the City of Jacksonville, Arkansas; declaring an emergency and for other purposes. 11 Ordinance Number 286----passed March 1, 1973 Page 30 "An ordinance reclassifying various properties in the City of Jacksonville, ' Arkansas; amending ordinance nos. 213 and 238 of the City of Jacksonville, Arkansas; declaring an emergency and for other purposes." Ordinance Number 287----passed March 8, 1973 Page 32 "An ordinance providing for the issuance of water and sewer revenue bonds by by the City of Jacksonville, Arkansas for the purpose of financing a portion of the costs of constructing extensions, betterments and improvements to the water and sewer system; providing for the payment of the principal of and interest on the bonds; prescribing other matters relating thereto; and declaring an emergency." Ordinance Number 288----passed March 15, 1973 Page 38 "An ordinance reclassifying various properties in the City of Jacksonville, Arkansas; amending ordinance nos. 213 and 238 of the City of Jacksonville, Arkansas; declaring an emergency and for other purposes." Ordinance Number 289----passed May 3, 1973 Page 59 "An ordinance amending ordinance no. 190 as amended by no. 204 of the City /' of Jacksonville, Arkansas; declaring an emergency and for other purposes." Ordinance Number 290----passed May 3, 1973 Page 60 "An ordinance amending ordinance nos. 213 and 238 of the City of Jacksonville, Arkansas; declaring an emergency and for other purposes." Ordinance Number 291----passed May 17, 1973 Page 78 "An ordinance reclassifying various properties in the Cit¥. of Jacksonville, Arkansas; declaring an emergency and for other purposes.' ORDINANCE INDEX 197 3 ORDINANCE NUMBER 292----ADOPTED JUNE 21, 1973----PAGE 93 An Ordinance establishing sidewalk requirements and amending Ordinance No. 154 of the City of Jacksonville, Arkansas. ORDINANCE NUMBER 293----ADOPTED JULY 19, 1973----PAGE 98 An Ordinance amending Ordinance No. 150 providing for the pick up,haul- ing away and disposal of garbage and rubbish within the City of Jack- sonville, Arkansas: 1Jeclaring an emergency and for other purposes. ORDINANCE NUMBER 294----ADOPTED JULY 19, 1973----PAGE 100 An Ordinance reclassifying various properties in the City of Jackson- ville, Arkansas; Amending Ordinanc e Nos. 213 and 238 of the City of Jacksonville, Arkansas; Declaring an emergency and for other purposes. ORDINANCE NUMBER 295----ADOPTED AUGUST 2, 1973----PAGE 109 An Ordinance providing for the razing and removal of a burned out resi- dence located at 118 North Circle in the City of Jacksonville, Arl~­ sas; Declaring an emergency and for other purposes. ORDINANCE NUMBER 296----ADOPTED AUGUST 16, 1973----PAGE 117 An Ordinance reclassifying various properties in the City of Jackson- ville, Arkansas; Amending Ordinance Nos. 213 and 238 of the City of Jacksonville, Arkansas; Declaring an emergency and for other purposes. ORDINANCE NUMBER 297----ADOPTED AUGUST 16, 1973----PAGE 118 An Ordinance providing for the removal of abandoned personal property and for the standards of care for the appearance of residential pre- mises located within the City of Jacksonville, Arkansas; Amending Ordinance No. 86; Declaring an emergency and for other purposes. ORDINANCE NUMBER 298----ADOPTED AUGUST 16, 1973----PAGE 119 An Ord·nance author.zing the issuance of temporary hospital reverrue bonds, series B, for the purpose of financing the cost to the city of the construct·on and equipment of an extension to the City of Jacksonville, Arkansas hospital (The Rebsamen Memorial Hospital); Authorizing a supplemental trust indenture securing the bonds; Prescribing other matters pertaining thereto; And declaring an emergency. ORDINANCE NUMBER 299----ADOPTED AUGUST 16, 1973----PAGE 120 An Ordinance for the purpose of levying five mills, one-half mill, one- half mill, and five mills totaling eleven mills tax against personal and real property within the corporate limits of the City of Jackson- ville, Arkansas; For the purpose of suspending three and one-half mills tax for industrial development bonds for the year 1973; For the ORDINANCE INDEX CONTINUED purpose of effecting certification to the County Clerk of Pul a ski County of the tax levied; Prescribing other matters pertaining thereto; And declaring an emergency. ORDINANCE NUMBER 300-.---HELD IN ABEYANCE----PAGE 131 ORDINANCE NUMBER 301---ADOPTED NOVEMBER 15, 1973----PAGE 149 An Ordinanc e reclassifying var ious properties in the City Of Jacksonv i lle, Arkansas; Am ending Ordinance Nos. 213 and 238 of the City of Jacksonville, Arkansas; Declaring an emergen- cy and for other purposes. ORDINANCE NUMBER 302----ADOPTED DECEMBER 20, 1973----PAGE 163 An Ordinance authorizing the issuance of hospital revenue bonds for financing the cost to the city of constructing and equiping new hospital improvements and facilities, and the payment of expenses connected therewith; Authorizing a s uppl em ental trust i nd enture securing the bonds; Prescribing othe r matters relating ther eto and declaring an emergency. .•·. RESOLUTIONS 1973 131-73-----ADOPTED FEBRUARY 1, 1973-----PAGE 11 A Resolution authorizing the purchase of certain property from Lewis Hamlin and Iva Hamlin, his wife; declaring an emergency and for other purposes. 132-73-----ADOPTED FEBRUARY 1, 1973-----PAGE 13 A Resolution authorizing the purchase of certain property from the Matthews Company. Declaring an emergency and for other purposes. 133-73-----ADOPTED APRIL 5, 1973-----PAGE 43 A Resolution approving convesion of water and sewer revenue bonds authorized by Ordinance No. 287 approving the desig- nation of a trustee and paying agent; and prescribing other matters relating thereto. 134-73-----ADOPTED JULY 19, 1973-----PAGE 96 A Resolution to award contracts Jacksonville Water System Improvements. 135-73-----ADOPTED OCTOBER 4, 1973-----PAGE 133 WHEREAS, certain areas of the City of Jacksonville, Arkansas are subject to periodic flooding from various streams causing serious damages to residential properties within these areas; and WHEREAS, relief is available in the form of flood insurance as authorized by the National Flood Insurance Act of 1968 as amended; and WHEREAS, it is the intent of this Council to comply with land use and management criteria regulations as required in said act. . I - J CITY COUNCIL OF JACKSONVILLE, ARKANSAS PRAYER ROLL CALL PRESENTATION OF MINUTES CORRECTIONS AND/OR ADDITIONS TO THE MINUTES STATE OF THE CITY ADDRESS WATER DEPARTMENT FIRE DEPARTMENT POLICE DEPARTMENT SANITATION DEPARTMENT STREET DEPARTMENT PARKS & RECREATICN GENERAL ADJOURNMENT AGENDA January 4, 1973 Regular Meeting December 21, 1972 Regular Meeting December 14, 1972 Mayor John H. Harden Current Bank Balances Ark. Savings & Loan Building-Discussion Fire Chief's Monthly Report Annual Report Police ChiefJs Monthly Report Annual Report Landfill Operation Authorization to purchase lots behind Boys Club COUNCIL MEETING JANUARY 4, 1973 MUNICIPAL BUILDING 7:30p.m. to 9:45 p .m. The City Council of the City of Jacksonville met Thursday, January 4, 1973 at 7:30 p.m. at Municipal Building for the regular meeting. Meeting was called to order by Mayor Harden, presiding officer, and the invocation was given by Alderman Honeycutt. On Roll Call the following members were present as their names were called: Aldermen Richard L. Adair, Jr., Robert G. Hill, w. R. Lehman, Larry Wilson, Harry K. Dougherty, and Osco Honeycutt; 6 present, 0 absent, a quorum was declared. Others present were Mayor Harden; Clerk Avants; Ben Rice, City Attorney; Tommy Bond, Consulting Engineer; Robbie Martin, Water Department Bookkeeper; Dick Huck, Parks & Recreation Director; Gerald Hamm, Sanitation Department Supervisor; and Bill Oakley, Street Department Supervisor. PRESENTATION OF MINUTES Minutes of Regular Meeting of December 21, 1972 were presented for study and later approval. CORRECTION AND/OR ADDITIONS TO THE MINUTES Correction or additions of Minutes for Regular Meeting of December 14, 1972 \ were the next order of business; after no correction or additions were presented, Alderman Hill moved, seconded by Alderman Honeycutt that the Minutes stand approved as written; 5 ayes, 0 nays, Alderman Dougherty abstained. Motion carried. STATE OF THE CITY ADDRESS Mayor Harden said that water shortage and finding funds to alleviate the condition are the top priority items to be considered this year; completing Phase I which is devoted to drilling new wells and increasing the output of existing wells and building storage areas and Phase II which is devoted to building treatment plants for the new water. He stated H U D reported all their funds had been commetted and has no money to fund Phase II of the Water Improvements, but Mayor Harden said it might be possible that they will find funds later that were unspent that might be allocated to the project. In further discussing the water situation, Mayor Harden said he sees no alternative than to ration water this summer if Phase II does not proceed and it is possible that issuing building permits may have to be suspended if there is a water crises. He also pointed out the City will experience a water shortage crises every year unless a permanent water supply is found. The remainder of his recommendations were as follows with no particular priority: WATER DEPARTMENT: Study-Future Water Supply, Wells, Lakes, or Greer's Ferry; Sewer-South and West Jacksonville, Revamp the old part of town. STREETS: Overpass 67 Highway; Quince Hill Road to Northeastern Ave; Open Northeastern Ave. from Madden Road into Loop Road; Extend Loop Road from Marshall to Redmond Road; Acquistion-right of way for the Arkansas State Highway Department plans for Marshall Road and Main Street. COUNCIL MEETING JANUARY 4, 197 3 Page 2 PUBLIC WORKS: Hire Registered Engineer or Knowldegeable Person for Director; Hire Planning Consultant, full or part time, for overall State and Federal Programs; Continue Beautification and Christmas Lighting Programs. HOUSING AUTHORITY: Give your full support to this authority for a high rise apartment for our elderly citizens. DRAINAGE: Overall inside and outside the City Limits FIRE DEPARTMENT: 'Buy site f~r North and South Jacksonville Fire Stations; Purchase new Fire truck, 1000 gpm. GENERAL: Buy the future City Hall Site or the Property Adjacent to the present City Hall for future ezpansion. WATER DEPARTMENT Bank and Savings Account balances were presented for the Water and Sewer Department. Mayor Harden reported that the City received the keys to the Arkansas Savings and Loan Building and that it needs an overall cleaning and painting job and that he would like the aldermen to inspect it and offer their recommendations on the building. · FIRE DEPARTMENT Alderman Hill moved, seconded by Alderman Adair to accept and to file the 1972 Annual Fire Department report and recommendations, and the December 1972 Fire Department report which reflects 7 general alarms and 10 still alarms with estimated fire loss during the month of $2,500.00. All voted ip the affirmative. POLICE DEPARTMENT Alderman Hill moved, seconded by' Alderman Adair to accept and to .file the 1972 Annual Police Department report, and the Poli'ce Department December 1972 report .which re'fie'cts 246 cas'es b'r'oug ht 'before the Municipal Court with total cash from· fines·, forfeitures and other payments as $6,236.55. •' I ' All vo Lecl aye. SANITATION DEPARTMENT Mayor Harden reported that the Sanitation Department had ' exceeded thei'r original budget for 1972 because of the landfill operation. He stated he hopes some more economical way can be found to run the landfill for 1973. He presented suggestions for the Council to study as follows: 1/ The City buy and maintain it's own equipment 2/ Have a contract for the hire of equipment and operation drawn up on a 3 to 5 year basis 3/ Hire equipment and operator by hour He said the landfill is presently being operated on an hourly basis with 2 pieces of equipment at $17.00 per hour each. The present operator wguld n COUNCIL MEETING "PAGE 3 JANUARY 4, 1973 like to bid on a 3 to 5 year contract at a figure of about $7,200 monthly. After discussion, it was the consensus that the landfill operations continue as it is now until March 1973 which will end one year of operation. Then a decision can be made of its total cost. Ben Rice reported the Pollution Control Law Suit is still pending against the City of Jacksonville, and he requested that he be authorized to set a hearing date to dismiss the suit. Alderman Hill moved, seconded by Alderman Honeycutt that Ben Rice, City Attorney, be authorized to proceed with any action necessary to dimiss the law suit pending against the City by Pollution Control. All voted in the affirmative. STREET DEPARTMENT PARKS & RECREATION Alderman Adair moved, seconded by Alderman Lehman that Mayor Harden be authorized to purchase the 6 lots at the rear of the Boys' Club for the amount of $6,000, to be paid from Revenue Shairing Funds. All voted in the affirmative. GENERAL Mayor Harden reported that the program for distributing rat poison throughout Pulaski County will be initiated this week. Jacksonville will be furnished with at least 2000 pounds of rat poison to be distributed to anyone who request it. Alderman Dougherty moved, seconded by Alderman Honeycutt to authorize Mayor Harden to pay a $40,000 payment, in inverse order, of the General Obligation and Industrial Bonds, as a surplus amount has accrued from the tax turnbacks from last year. All voted in the affirmative. Mayor Harden reported that A-1 Ambulance Service of Little Rock would like to make an agreement with the City of Jacksonville to set up a service here. He further stated that representatives of A-1 Ambulance Service would be here sometime this week to present their offer, but that they' will probably expect to be subsidized. Mayor Harden further said he did not wa~t to depend on them if they did not place a unit in Jacksonville permanently. Mr. Ed Schmitt requested the Council to concrete the ditch next to .his home. Mayor Harden stated that Oak Street is to be curbed and guttered in the near future; therefore, at that time the Street Department can concrete that ditch. Alderman Lehman requested that the Street Department help Mr. Schmitt to cut up and haul away a tree that has fallen into the ditch between their homes. ADJOURNMENT There being no further business to come before the Council, Alderman Honeycutt moved, seconded by Alderman Lehman and by consent of all members that the Council adjourn until its next regular meeting to be h d Ja 973, in the Council Chambers. APPROVED: Floy Avants, city Gl~rk 3 CITY COUNCIL OF JACKSONVILLE, ARKANSAS PRAYER ROLL CALL PRESENTATION OF :··:MINUTES CORRECTIONS AND/OR ADDITIONS TO THE MINUTES WATER DEPARTMENT FIRE DEPARTMENT POLICE DEPARTMENT SANITATION DEPARTMENT STREET DEPARTMENT PARKS & RECREATICN PLANNING COMMISSION GENERAL MAYOR 1 S ANNOUNCEMENTS ADJOURNMENT AGENDA January 18, 1973 Regular Meeting-January 4, 1973 Regular Meeting-December 21, 1972 Current Bank Balances & Accounts Payable Water Company Violations 6 Acres Land-$12,000-Mr. Hamlln Report -T.R. Bond Minutes-Regular Meeting-January 16, 1973 Ordinance #284 Identification City Vehicle-Larry Wilson Ambulance Service Commission Appointments Waiver-Mobile Home-Mrs. Jessie Evatt COUNCIL MEETING JANUARY 18, 197 3 MUNICIPAL BUILDING 7:30 p.m. to 10:00 p.m. The City Council of the City of Jacksonville met Thursday, January 18, 1973 at 7:30p.m. at Municipal Building for the regular meeting. Meeting was called to order by Mayor Harden, presiding officer, and the invocation was given by Alderman Honeycutt. On Roll Call the following members were present as their names were called: Aldermen Hill, Dougherty, Lehman, Adair, Wilson, and Honeycutt; 6 present, 0 absent, a quorum was declared. Others present were Mayor Harden; Clerk Avants; Ben Rice, City Attorney; Robbie Martin, Water Department Bookkeeper; Elmer Hines, Water Department Supervisor; Tommy Bond , Consulting Engineer; Gerald Harnm, Sanitation Department Supervisor; and Bill Oakley Street Department Supervisor. PRESENTATION OF MINUTES Minutes of Regular Meeting of January 4, 1973 were presented for study and later approval. CORRECTION AND/OR ADDITIONS TO THE MINUTES Correction or additions of Minutes for Regular Meeting of December 21, 1972 were the next order of business; after no corrections or additions were presented, Alderman Honeycutt moved, seconded by Alderman Lehman that the Minutes stand approved as written; 5 ayes, 0 nays. Motion carried. Alderman Dougherty did not vote. WATER DEPARTMENT Alderman Hill moved, seconded by Alderman Adair to accept and to file the bank balances and to approve for payment the current accounts payable in the sum of $10,508.52 for the Jacksonville Water and Sewer Department. All voted in the affirmative. Mayor Harden reported that the Water Company purchased two new pickup trucks to be paid for from the Depreciation Fund. Mayor Harden reported that on December 15, 1972 letters were sent to several persons residing on Military Road informing them they were in violation by having more than one unit connected to their water meters. At that time the persons were given 30 days to correct the situation but at this time, Mayor Harden stated there were still several violations (approximately 28 involving 13 persons) and he asked the Council their opinion as to what should be done. After discussion Alderman Dougherty moved, seconded by Alderman Adair that those persons in violation of having more than one unit connected to their water meters and if this violation occured prior to the passing of Ordinance 268, passed July 27, 1972, that they be allowed to pay a $100 connection fee and leave their connection as it is, also if any further violation occurs their water meter will be removed. Aldermen Dougherty, Adair, Wilson, and Honeycutt voted aye, Alderman Hill voted nay. Motion carried. COONCIL MEETING PAGE 2 JANUARY 18, 197 3 Due to illness in the family, Alderman Lehman left the meeting during the discussion of the preceding. Alderman Wilson moved that those persons in violation of too many units connected to One meter be given 30 days for one violation and; 60 days for more than one violation to obtaim the $ 100 per unit connection fee. Alderman Dougherty, Adair, Wilson, and Honeycutt voted aye. Alderman Hill voted nay. Motion carried. Mayor Harden stated that Lewis Hamlin has 6 acres,.of land adjacent to the Aeration Plant on Military Road and South Eastern Avenue which he has offered to sell to the City for $12,000 to be used in connection with the new water improvements. After discussion Alderman Wilson moved, seconded by Alderman Adair that Mayor Harden be authorized to execute a contract with Mr. Hamlin to purchase the 6 acres adjacent to the Aeration Plant. ROLL CA~ ahd the following voted aye, Aldermen Hill, Dougherty, Adair, Wilson, and Honeycutt. Motion received 5 affirmative votes, and 0 negative votes. Motion carried. Tommy Bond reported the test well that was drilled did not yield the capacity or quality of water that was expected; therefore he requested that he be authorized to drill addition~l test holes. The first test cost $3,982 and the additional test would cost 'approximately $1,500. After discussion Alderman Adair moved, seconded by Alderman Hill that Tommy Bond's request for additional funds (estimated to be $1, 500) to, drill more test holes be granted. All voted in the affirmative. Motion carried. Mayor Harden reported the city in the past has had the policy that in various areas around town if the persons in that area could pay half the cost of extending a sewer line from the existing sewer line-to their property that the city would absorb the cost of the other half. He reported that Bart Gray and John Smith have paid $543.75 which represented their half of the cost of running a sewer line 280 feet down Pine Street from North Eastern, total cost $1,087.50. It was the con_sensus that the city pay one-half the cost of sewering the above mentioned 1 ine, and to continue the policy of paying one half the cost of sewering other sections where the property owners pay one-half. FIRE DEPARTMENT POLICE DEPARTMENT SANITATION DEPARTMENT PARKS & RECREATION DEPARTMENT PLANNING COMMISSION Minutes of the Planning Commission's meeting of January 16, 1973 were read and the following action was taken upon their recommendations: A Public Hearing was set for February 6, 1973 at 8:00 p.m. to hear a request -~ for rezoning of 3 acres on South Road from R-1 to R-3. Alderman Hill moved, seconded by Alderman Honeycutt to approve the request for rezoning one-half acre on Linda Lane from R-1 to R-3. All voted in the affirmative. Motion carried. 1 I J COUNCIL MEETING "Page 3 JANUARY 18, 1973 Alderman Wilson moved, seconded by Alderman Honeycutt that ·the request to rezone the Herrod property on Madden Road from R-1 to C-2 be denied. All voted in the affirmative. Motion carried. A Public Hearing was set for 8:00 p.m. on February 6 to hear a request to rezone from R-1 to C-3 the property at the corner of the Freeway and North Bailey, approximately 4.14 acres, commonly known as St. Stephen's Episcopal Church property. The following is an excerpt from the Minutes of the Planning Commission's Meeting of January 16, 1973. "Due to questions ar~s~ng in the city within the last several months regarding the sideyard requirements on commercial property a study of the zoning ordinance was made by the members. Chart I therein seemed to reflect a minimum requirement of 15 feet on Zones C-2, C-3, and C-4. It was the unanimous opinion of the members that their intention in the adoption of the ordinance had not been properly set foTth in Chart I of that ordinance. It was stated by all present that it had been their intention to require 15 feet sideyard on corner lots; that is, outside lots adjacent to streets and that on all interior commercial lots under these three zones that zero lot lines be allowed. It is the unanimous recommendation of the ~lanning Commission members that this interpretation be adopted by the Council in future reference to the Chart." It was t4e consensus of the Council that this had been their interpretation of the Ordinance. "AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSOOVILLE, ARKANSAS; AMENDING ORDINANCE NOS. 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES." was introduced. Alderman Hill moved, seconded by Alderman Honeycutt that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye: Aldermen Hill, Dougherty, Adair, Wilson, and Honeycutt; 5 ayes, no nays. MOTION APPROVED, ORDINANCE READ FOR FIRST TIME by Alderman Wilson. Alderman Hill moved, seconded by Alderman Wilson that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye: Aldermen Hill, Dougherty, Adair, Wilson, and Honeycutt; 5 ayes, no nays; ORDINANCE ACCEPTED ON FIRST READING. Alderman Hill moved, seconded by Alderman Honeycutt to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye: Aldermen Hill, Dougherty, Adair, Wilson, and Honeycutt. Mo.tion received 5 affirmative votes and 0 negative votes; whereupon Mayor Harden read the Ordinance for the SECOND TIME. · Alderman Hill moved, seconded by Alderman Adair to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye: Aldermen Hill, Dougherty, Adair, and Honeycutt, Alderman Wilson out of room • Motion received 4 affirmative votes and 0 negative votes; whereupon Mayor Hardenread the Ordinance for THIRD AND FINAL TIME. ., 7 COUNCIL MEETING page 4 JANUARY 18, 197 3 Alderman Hill moved, SEj!COnded by Alderman Adair that the Ordinance be approved and adopted. ROLL CALL and the following voted aye: Aldermen Hill, Dougherty, Adair, Wilson, and Honeycutt; 5 ayes, no nays, motion carried. Alderman Hill moved, seconded by Alderman Honeycutt that the emergency clause be approved and adopted. ROLL CALL and the following voteQ aye: Aldermen Hill, Dougherty, Adair, Wilson, and Honeycutt, 5 ayes, no nays, ORDINANCE AND EMERGENCY CLAUSE APPROVED .AND ADOPTED AND NUMBERED 2 8 4 on this 18th day of January l973. GENERAL Alderman Wilson stated he felt that all the city owned vechi~les should be marked with some form of identification to indicate they are public vechicHis. Mayor Harden stated that the majority· of the vechicles are presently marked. He stated that the person used to paint the vechicles with the City identifi- cation no longer resides in Jacksonville and the city is presently seeking some form of decal that can be used. Mayor Harden reported that a representative from A-1 Ambulance Service stated they felt they could furnish an ambulance service for Jac~sonville with the ambulance located at North Little Rock. He further stated that there have been several individuals interested in furnishing an ambulance service for Jacksonville. He said that a young couple was present to discuss with the Aldermen after the Council Meeting a proposal to furnish a 24 hour service. He stated that the woman is a licensed practical nurse and the man has good c r edentials. Mayor Harden reported that he has a letter of resignation from Oscar Blucker from the Planning Commission effective immediately. Alderman Hill moved, seconded by Alderman Wilson to accept Mr. Blucker's resignation and that a letter of appreciation be sent to him. All voted in the affirmative. Motion carried. Mayor Harden further stated that as Richard Adair is now an Alderman his term with the Planning Commission automatically expires and stated he is open to suggestions for persons to replace Oscar Blucker and Richard Adair on the Planning Commission. Mayor Harden stated that he had been unable to find in the records where Doug Wilkinson and Cleo Cavender had been re-appointed at the expiration of their term January 1, 1972 and that he now_wishes to re-appoint Doug Wilkerson and Cleo Cavender to the Planning Commission, their terms to expire January 1, 1975. Alderman Adair moved, seconded by Alderman Hill to ratify Mayor Harden's re-appointment of Doug Wilkerson and Cleo Cavender to the Planning Commission. All voted aye. Motion carried. Mayor Harden stated that he wishes to re-appoint James Pace and James Peacock to the Planning Commission, their terms to expire January 1, 1976. After discussion, Alderman Adair moved, seconded by Alderman Hill to ratify I I COUNCIL MEETING JANUARY 18, 197 3 Page 5 Mayor Harden's re-appointment of James Pace and James Peacock to the Planning Commission for a term of three years. ROLL CALL and the following voted aye: Aldermen Hill, Adair, and Honeycutt; and the following voted nay: Aldermen Dougherty, and Wilson.· Motion received 3 affirmative votes and 2 negative votes. The motion carried. Alderman Honeycutt moved, seconded by Alderman Dougherty to table a request from Mrs. Jesse Evatt of 216 East Center to waiver the zoaing ordinance to allow her to place a mobile home on her lot at 212 East Center. All voted in the affirmative. Mayor Harden announced that John R. Livengood, a member of the Jacksonville Police Department, is attending a school in Texas sponsored by the Police- Community ,Relations Program. When he completes this schooling a station wagon will be purchased with Crime Commission Funds to be used in connection with the Police-Community Relations Program. Mayor Harden further reported that Poloron Homes. is building a mobile unit for recreational equipment to be used by John Livengood around town to set up on the spot recreation to create better Police-Community relations. ADJOURNMENT There being no further business to come before the Council on motion of Alderman Hill, seconded by Alderman Adair and by consent of all members present, the Council adjourned until its next regular meeting to be held February 1 , 197 3 in the Co unci 1 Chambers. ATTEST: 'f. CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA February 1, 197 3 PRAYER ROLL CALL PRESENTATION OF MINUTES CORRECTIOOS AND/OR ADDITICNS TO THE MINUTES WATER DEPARTMENT FIRE DEPARTMENT· POLICE DEPARTMENT SANITATION DEPARTMENT STREET DEPARTMENT PARKS & RECREATION GENERAL MAYOR'S ANNOUNCEMENTS ADJOURNMENT Regular Meeting-January 18, 1973 Regular Meeting-January 4, 1973 Audit Report-Russell Brown Current Bank Balances Resolution #131-73-Hamlin Property Arkansas Savings & Loan Building-Discussio1 Fire Chief's Report Police Chief's Quarterly Report Resignation of John Rich, City Treasurer Appointment of City Treasurer lll.~p.nnrlt!l~e GlD.nnuf s§ i~U~ ~ppo .in tmen t s Resolution #132-73 -Boy's Club Property Waiver MObile Home-Mrs. Jesse Evatt Ambulance Service COUNCIL MEETING FEBRUARY 1, 1973 MUNICI~AL BUILDING 7:30p.m. to 9:30p.m. The City Council of the City of Jacksonville met Thursday, February 1, 1973 at 7:30p.m. at Municipal Buildin~ for the regular meeting. Meeting was called to order by Mayor Harden, presiding officer, and the invocation was given by Alderman Honeycutt. On Roll Call the following members were present as their names were called: Aldermen Hill, Dougherty, Lehman, Adair, Wilson, and Honeycutt; 6 present, 0 absent, a quorum was declared. Others present were Mayor Harden; Clerk Avants; Ben Rice, City Attorney; Tommy Bond, Consulting Engineer; Elmer Hines, Water Superintendent; and Robbie Martin, Water Company Bookkeeper. PRESENTATION OF MINUTES Minutes of Regular Meeting of January 18, 1973 were presented for study and later approval. CORRECTION AND/OR ADDITIONS TO THE MINUTES Correction or additions of minutes for Regular Meeting of January 4, 1973 were the next order of business; after no corrections or additions were presented, Alderman Honeycutt moved, seconded by Aldermen Hill that the Minutes stand approved as written; six ayes, no nays. Motion carried. WATER DEPARTMENT Russell Brown and Ernie Davis representing Brown and Rogers, Certified Public Accountants, gaye the 1972 annual audit reportfor the Jacksonville Water & Sewer Department and presented recommendations for 197 3. Current balances in Bank and Savings Acc.ounts for Jacksonville Water and Sewer Department were presented. 11 A RESOLUTION AUTHORIZING THE PURCHASE.; PJr, CERTAINPROPERTY FROM LEWIS HAMLIN AND IVA HAMLIN, HIS WIFE; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES." was introduced. Alderman Hill moved, seconded by Alderman Honeycutt that the Resolution be read. ROLL CALL and the following voted aye: Aldermen Hill, Dougherty, Lehman, Adair, Wilson, and Honeycutt. Motion received 6 affirmative votes, and 0 negative votes; whereupon Mayor Harden read the Resolution in its entirety. Alderman Hill moved, seconded by Alderman Honeycutt that the Resolution be approved and adopted. ROLL CALL and the following voted aye: Aldermen Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt; 6 ayes, no nays, motion c.arried. RESOLUTION APPROVED AND ADOPTED AND NUMBERED 1 3 1 - 7 3 this first day of February 1973. Mayor Harden stated that some improvements must be made prior to the Water Company Collection and Billing Departments moving into the building recently purchased from the Arkansas Savings & Loan Association. After discussion, it was the consensus to authorize Mayor Harden to contact Joe Swaffar, architect, to d'scuss plans and fees for the improvements to the building. \~ COUNCIL MEETING PAGE 2 FEBRUARY 1, 197 3 FIRE DEPARTMENT Alderman Honeycutt moved, seconded by Alderman Dougherty to accept and to file the Fire Department's report for January 1973 which reflects 12 general alarms and 10 still alarms with estimated fire loss during the month as $41,300.00. All voted in the affirmative. POLICE DEPARTMENT Alderman Hill moved, seconded by Alderman Adair to accept and to file the quarterly report of the Investigation Department for the last quarter of 1972. All voted in the affirmative. SANITATION DEPARTMENT Mayor Harden stated that Mr. Sidney Fitzgerald from the Department of Pollution Control and Ecology inspected the landfill facilities on January 29 and a letter was presented suggesting some changes be made. Mayor Harden said a special meeting to discuss the operation of the landfill will probably be called at which time Mr. Fitzgerald would be invited to attend. Mayor Harden mentioned that $60,000 had been expended in landfill services since February 197 2. STREET DEPARTMENT Mayor Harden stated that a special meeting will be held in February to discuss the Street Program for 1973. PARKS & RECREATION GENERAL Mayor Harden presented a letter of resignation from Mr. John Rich as City Treasurer effective February 1, 197 3. After discussion Alderman Wilson moved, seconded by Alderman Honeycutt to accept Mr. Rich's re.signation effective March 1, 1973 to allow time to receive new plates for the check signature machine. All voted in the affirmative. Motion carried. Alderman Adair moved, seconded by Al:der'mari Dougherty to ratify Mayor Harden's appointment of Noel Webb as City Treasurer effective March 1, 1973 to complete the unexpired term of Mr. Rich. ROL~ CALL and the following voted aye: Aldermen Hill, Dougherty, Wilson, Lehman, Adair, and Honeycutt. Motion received 6 affirmative votes, and 0 negative votes, motion carried. At Mayor Harden's request the appointments to the Planning Commission were tabled until the next Council Meeting. "A RESOLUTION AUTHORIZING THE PURCHASE OF CERTAIN PROPERTY FROM THE MATTHEWS COMPANY; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES•" was introduced. (At rear of Boy's Club Property) Alderman Hill moved, seconded by Alderman Honeycutt that the Resoltuion be read. ROLL CALL and the following voted aye: Aldermen Hill, Dougherty, Lehman, Adair, Wilson, and .Honeycutt. Motion received 6 affirmative votes and 0 negative votes; whereupon Alderman Wilson read the Resolution in its entirety. Alderman Adair moved, 5e.<...c l"\cle.c:\ 't:it Alderman Lehman that the Resolution be approved and adopted; ROLL CALL and the following voted aye: Aldermen Hill~ \. COUNCIL MEETING "PAGE 3 FEBRUARY 1, 197 3 Dougherty, Lehman, Adair, and Honeycutt. Motion received 5 affirmative votes and 0 negative votes. Alderman Wilson out of room at time of voting. RESOLUTirn APPROVED AND ADOPTED AND NUMBERED 1 3 2 - 7 3 this first day of February 1973. Alderman Adair moved, seconded by Alderman Dougherty to deny the request of Mrs. Jess Evatt of 216 East Center to waiver the zoning ordinance to allow her to place a mobile home on her lot at 212 East Center. All voted in the affirmative. Motion carried. After discussion Alderman Dougherty moved, seconded by Alderman Wilson that the City enter into a contract with Jerry and Linda Hughes for the operation of the Jacksonville ambulance service on a 24 hour basis with the following provisions: 1. The term of the agreement shall be for a period of 17 months beginning February 2, 1973 with an option to renew the agreement. 2. The City will provide a 1971 Chevrolet ambulance and will pay the liability insurance for the initial 17 months. After 17 months, the ambulance will be given the Hughes upon their renewal of the liability insurance policy • 3. The City will pay the Hughes a $450.00 a month subsidy as follows: a/ by paying the $1:77.61 a month ambulance payment for 17 months, and b/ by paying the Hughes the difference of $272.39 to equal the total subsidy. The Hughes will also receive all ambulance fees. 4. The Hughes will provide the City with a monthly statement of operations. 5. After a 90 day probationary period either party may cancel the agreement by giviDg 30 days written notice so long as the cancellation is based upon reasonable grounds. Motion approved by voice vote. City Attorney Rice was asked to prepare the contract with the above provisions. Mr. Jim Endicott of 1329 South Eastern was present and stated that when the sewer was layed down South Eastern that his housewas missed. After discussion when it was determined that Mr. Endicott's property is 300 feet from the sewer line, it was · the consensus it would be his responsibility to run his own line to connect with the sewer. ADJOURNMENT There being no further business to come before the Council on motion of Alderman Hill, seconded by Alderman Adair and by the Council adjourned until its next regular me 197 3 in the Council Chambers. A ~ 4az ~~ Flay ~nts, City Clerk SPECIAL COUNCIL MEETING MONDAY, FEBRUARY 12, 1973 HOLIDAY INN 12:00 p.m. to 1:30 p.m. The City Council of the City of Jacksonville met Monday, February 12, 1973 in Special Meeting called by Mayor Harden, Friday, February 9, 1973 at 12:00 noon at Holiday Inn. Meeting was called to order by Mayor Harden, presiding officer. On Roll Call the following members were present as their names were called: Aldermen Robert G. Hill, Richard Adair, William Lehman, Larry Wilson, Osco Honeycutt and Harry Dougherty. Present 6, absent 0, a quorum was declared.,. Also present were Mayor Harden; Clerk Avants; Tommy Bond, Consulting Engineer; Erma Houston, Secretary; and Nancy Burnett, Jacksonville News reporter. PURPOSE OF MEETING Mayor Harden stated the purpose of the Special Meeting was to discuss relocation_of the well fields and raw waterline from Section 9, T2N, RlOW to Section 7, T2N, R9W of Phase I water improvements. (East well field) WATER UEPARTMENT Tommy Bond, Consulting Engineer, presented recommendations concerning the results of the additional test performed in Section 7, T2N, Range 9 West as follows: 1. The proposed well field should be relocated in the vicinity where the test holes were drilled, in Section 7, T-2-N, R-9-W and adjacent areas. 2. Immediate negotiations for these well sites as well as right- of-way for the transmission line be initiated. 3. A raw water line be constructed from the proposed well field to the East Treatment Plant. This raw water line would be either a 20-inch or 24-inch depending on the City's economic position. 4 . The proposed 6 MGD treatment plant be abandoned and this money used for construction of the new raw water 1 ine. 5 . All other parts of the original report be follwed and constructed as soon as possible. 6. The Health Department be advised of your decision, and that assurances be made to them concerning your committment to provide an adequate water supply for Jacksonville. After discussion Alderman Adair moved, seconded by Alderman Hill that Mayor Harden be authorized to proceed immediately with the recommendations outlined in a letter of Bond Consulting Engineers, dated February 9, 1973, attached and made a part of these minutes. ROLL CALL and the following voted aye: Aldermen Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt, and the following voted nay: none. Motion approved. ,~ SPECIAL COUNCIL MEETING MONDAY, FEBRUARY 12, 1973 Page 2 • ADJOURNMENT There being no further business to transact at this Special Me ·etimg, it was moved by Alderman Adair; seconded by Alderman Wilson that•tme meeting be adjourned. Motion approved by voice vote • .., ATTEST: FLOY TS, CITY CLERK BOND CONSULTING ENGINEERS r , J February 9, 1973 Mayor John Harden and City Council City Hall Jacksonville, Arkansas 72076 RE: Additional Test Holes, Water Supply, Phase I Water Improvements Gentlemen: Attached please find the results of the additional test performed in Section 7, Township 2 North, Range 9 West (a vicinity map is included) and a letter of recommenda- tion from the State Geologist. The following are our recommendations concerning this data: 1. The proposed well field should be relocated in the vicinity where the test holes were drilled, in Section 7, T-2-N, R-9-W and adjacent areas. 2. Immediate negotiations for these well sites as well as right-of-way for the transmission line be initiated. 3. A raw water line be constructed from the proposed well field to the East Treatment Plant (see attached drawing for proposed location). This raw water line would be either a 20-inch or 24-inch depending on the City's economic position. 4. The proposed 6 MGD treatment plant be abandoned and this money used for construction of the new raw water line. 5. All other parts of the original report be followed and constructed as soon as possible. 6. The Health Department be advised of your decision, and that assurances be made to them concerning your committment to provide an adequate water supply for Jacksonville. /? 1000 SCHOOL DRIVE JACKSONVILLE, ARKANSAS 72076 AREA CODE 501 982-1538 Mayor John Harden and City Council February 9, 1973 page 2 We believe that the above recommendations will put Jacksonville in a position to supply its citizens with an adequate water supply for the immediate future. We would, however, like to take this opportunity to suggest that you start planning for additional water supply for the future. Sincerely yours, ~O~ULTING ENGINEERS, T, R. Bond, P. ~ 'rRB/sh Enc. INC. CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA February 15, 1973 PRAYER ROLL CALL PRESENTATION OF THE MINUTES CORRECTIONS AND/ OR ADDITIONS TO THE MINUTES WATER DEPARTMENT FIRE DEPARTMENT POLICE DEPARTMENT SANITATION DEPARTMENT STREET DEPARTMENT PARKS & RECREATION PLANNING COMMISSION MAYOR 1 S ANNOUNCEMENTS ADJOURNMENT . Regular Meeting February 1, 1973 Special Meeting February 12, 1973 Regular Meeting January 18, 1973 Cash Receipts & Disbursements Accounts Payable Police Chief's Report Annual Report-Dick Huck Minutes Regular Meeting-February 6, 1973 Ordinance #285 Commission Appointments 1.1 I COUNCIL MEETING FEBRUARY 15, 1973 MUNICI~AL BUILDING 7:30p.m. to 9:15p.m. The City Council of the City of Jacksonville met Thursday, February 15, 1973 at 7:30p.m. at Municipal Building for the regular meeting. Meeting was called to 0rder by Mayor Harden, presiding officer, and the invocation was giving by Alderman Honeycutt. On Roll Call the following members were present as their names were called: Aldermen Hill, Dougherty, Lehman, Adair, Wilson, and Honeycutt, 6 present, ~I 0 absent, a quorum was declared. Others present were Mayor Harden; Clerk Avants; Dick Huck, Parks & Recreation Director; Tommy Bond, Consulting Engineer; Gerald Hamm, Sanitation Supervisor; Robbie Martin, Water Department Bookkeeper; Elmer Hines, Water Department Supervisor; Ben Rice, City Attorney; and Bill Oakley, Street Supervisor~ ~RESENTATION OF MINUTES Minutes of Regular Meeting of February 1, 1973 and Special Meeting of February 12, 197 3 were presented for study and later approval. CORRECTION AND/OR ADDITIONS TO THE MINUTES Correction or additions of minutes for Regular Meeting of January 18, 1973 were the next order of business; after no corrections or additions were presented, Alderman Hill moved, seconded by Alderman Honeycutt that the Minutes stand approved as written; six ayes, no nays. Motion carried. WATER DE~ARTMENT A report of cash receipts and disbursement for January 1973, was presented for the Jacksonville Water and Sewer Department. Alderman Wilson moved, seconded by Alderman Adair to ~pprove for payment the current ·accounts payable in the sum of $18,034.47 for the Jacksonville Water and Sewer Department. All ·voted in the affirmative. Motion carried. After discussion, it was the consensus that the Council meet in an informal meeting Friday, February 16, 1973 at 10:00 a.m. in Mayor Harden's office to discuss the minimum and maximum amounts to pay for the purchase of well sites with Bill Moore, Real Estate Agent so he can proceed with the purchase of land without having to have authorization on each sale. FIRE DE~ARTMENT ~OLICE DE~ARTMENT Alderman Honeycutt moved, seconded by Alderman Hill to accept and to file the January ~ol ice Department report which reflects 323 cases brought before the Municipal Court with total cash from fines, forfeitures and other payments as $9,683.55., All voted in the affirmative. Motion carried. SANITATION DE~ARTMENT A letter was presented from James M. McHaney of the Department of ~ollution COUNCIL MEETING PAGE 2 FEBRUARY 1, 197 3 Control and Ecology, stating the suit brought by the Arkansas Pollution Control Cmmnission versing City of Jacksonville,. Case# 151692, had been dismissed without prejudice. Mayor Harden stated that if the Council members and Mr. Fitzgerald of Pollution Control & Ecology will be able to attend; he will call a Special Council Meeting, Thursday, February 22, 1973 to discuss plans of the City Landfill. He stated he would like the Council to consider the possibility of hiring someone at the landfill, for $2,000.00 per month, and then turning the 80 acres over to them. He would take care of city dumping only; and set some kind of seale for anyone -else using the landfill for dumping. It would also be their ·'responsib,ility to stay within the requirements of ·the Department of Pollution Control and Ecology. PARKS & RECREATION DEPARTMENT Dick Huck presented the annual report and -recomlrrtdations of the Parks and Recreation Commission. As a request has been made by the President of the Boys' club that the parking area at Fireman's Park be constructed as soon as possible in view of the upcoming opening of the Boys' Club facilities, it was the consensus of the Council to curb and gutter and gravel the parking lot adjoining the Boys' Club. Also if Ben Rice receives permission from the gas company, it was the consensus to gravel that portion of the gas easement adjoining the parking lot so that additional parking may be obtained. It was _decided that the parking area requested by the Parks and Recreation Commission for Dupree and Johnson Parks will be discussed at the 1973 Street program meeting. PLANNING COMMISSION Minutes of the Planning Commission's meeting of February 6, 1973 were read and the following· action taken upon their recommendations: A public hearing was set for March 6, 1973 at 8:00 p.m. to hear a request from Harold Wood to rezone his property on Taylor Street from residential to commercial for purpose of building a Grinding Shop. A public hearing was set for March 6, 1973 at 8:00p.m. to hear a request to rezone Northgate Subdivision from R-3 to C-3. A public hearing was set for March 6, 1973 at 8:00 p.m. to hear a request from Tommy Bond to rezone from R-0 to ~-4 property on General Samuels Road. Alderman Hill moved, seconded by Alderman ·Adair to accept the .replat of Lot 1, Block 2, and Lots 11 & 12, Block 1, Jaxon Terrace Subdivision. All voted in the affirmative. '(This changed dimension of lot, shifted 10-15 feet from one to the other.y Alderman Hill moved, seconded by Alderman Honeycutt to accept the preliminary plat, Phase I, Stonewall Subdivision (formerly Fairwood Hills-Vestal Property). All voted in the affirmative. Alderman Adair moved, seconded by Alderman Lehman to rezone three acres COUNCIL MEETING PAGE 3 FEBRUARY 15, 1973 on South Road from R-1 to R-3. All voted in the Affirmative. (This is known as the Cleve Hudson property.) It was the consensus of the Council to table the Planning Commission's action on the rezoning of St. Stephen's Episcopal Church Property, on North Baily St., until next meeting as an additional triangle of land adjacent to this property 'lllas included on the legal description that had not been included on the original request. "AN ORDINANCE REC ,LASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSOOVILLE, ARKANSAS; AMENDING ORDINANCE NOS. 213 AND 238 OF THE CITY OF JACKSOOVILLE, ARKANSAS; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES." was introduced. . . ' Alderman Hill moved', seconded by Alderman Honeycutt that the Ordinance be placed on FIRST READING. ·ROLL CALLand the following voted aye: Aldermen Hill, Dougherty, Lehman, Adair, Wilson, and Honeycutt; 6 ayes , no nays. MOTION APPROVED, ORDINANCE READ FOR FIRST TIME BY Mayor Harden. Alderman Honeycutt moved, seconded by Alderman Lehman that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye: Aldermen Hill, Dougherty, Lehman, Adair, Wilson, and Honeycutt; 6 ayes, no nays; ORDINANCE ACCEPTED ON FIRST READING. Alderman Hill moved, seconded by Alderman Wilson to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following vote aye: Aldermen Hill, Dougherty, Lehman, Adair, Wilson, and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; whereupon Mayor Harden read the Ordinance for SECOND TIME. Alderman Hill moved, seconded by Alderman Honeycutt to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye: Alderman Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; whereupon Mayor Harden read the Ordinance for THIRD AND FINAL TIME. Alderman Hill moved, seconded by Alderman Adair that the Ordinance be approved and adopted. ROLL CALL and the following voted aye: Aldermen Hill, Dougherty, Lehman, Adair, Wilson, and Honeycutt; 6 ayes, no nays, motion carried. Alderman Hill moved, seconded by Alderman Honeycutt that the emergency clause be approved and adopted. ROLL CALL and the following voted aye: Aldermen Hill, Dougherty, Lehman, Adair, Wilson, and Honeycutt, 6 ayes, no nays. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 2 8 5 on this 15th day of February 1973. Alderman Wilson moved, seconded by Alderman Honeycutt to ratify Mayor Harden's appointment of Hughene Wooley and Dr. Albert Sidwell as members of the Planning Commission for a three year term ending January 1, 1976. All voted in the affirmative. Motion carried. COUNCIL MEETING PAGE 4 FEBRUARY 15, 1973 ADJOURNMENT There being no further business to come before the Council on motion of Alderman Hill, seconded by 'Arderman Adair :and by consent of all members present, the Council adjourned until its ne~t,.·:i"egular' meeting to be held March 1, 197 3. ( ATTEST: ) SPECIAL COUNCIL MEETING THURSDAY, FEBRUARY 22, 1973 MUNICIPAL BUILDING 1:30 p.m. to 8:45p.m. The City Council of the City of Jacksonville met Thursday, February 22, 1973 in Special Meeting called to order by Mayor Harden, presiding officer and invocation was given by Alderman Honeycutt. On Roll .Call the following members were present as their names were called: Aldermen: Hill, Adair, Lehman, Wilson, Honeycutt, and Dougherty. Present 6, absent 0, a quorum was declared. Also present were Mayor Harden; Clerk Avants; Ben Rice, City Attorney; Tommy Bond, Consulting Engineer; and Gerald Hamm, Sanitation Supervisor. PURPOSE OF MEETING Mayor Harden stated the purpose of the Special Meeting was to have an informal discussion on the method of operation for the sanitary landfill on Graham Road. SANITATION DEPARTMENT Mayor Harden presented a report indicating approximately 165 loads of garbage is taken to the landfill per month by the city. The report further indicated that $69,720.00 was expended from February 1972 to February 1973 for dozer and dragline work at the landfill. Mr •. Sidney Fitzgerald, Chief of Solid Waste Division of the Arkansas Pollution Control and Ecology Commission, was present to answer questions. Also present were representatives of Arkansas Waste Disposal, Palmer Meyers of Metro Waste, and H.F. Smith to discuss their company's operation of other landfills. Mayor Harden indicated that he would consider any proposals, such as, dumping in another city's landfili and closing the present facility; turning over the operation of the facility to a private contractor or company in which the city would maintain possession of the land and pay the contractor to operate the landfill with the city approving the rates changed others to dump there; or contracting a firm or individual to pick up garbage in the commercial areas of the city, with the city crews continuing to pick up the residential areas. Mr. Fitzgerald said the landfill is in good order, but enumerated several problems: (1) drainage, (2) clay soil, (3) property needs a fence, (4) op- eration during wet weather, making it hard to operate a trench as water stands. He said he felt the present 80 acres, at its present usage, could be utilized for approximately 5 to 10 years. Tommy Bond, Consulting Engineer, had previously reported, he felt the facility could be utilized approximately 5 to 8 years. Alderman Lehman stated tha t since the site cont ains only 80 acres, he felt that dumping by the county and o ther cities should be prohibited-anc1festricted for us e by the City of Jacksonv ille proper and the Air Base. Sherwood, who is presently using the facility could be given one years notice if the situation became critical. After considerable discussion, it was the consensus that each company or individual represented be allowed to enter a proposal to the city outlining their .. SPECIAL COUNCIL MEETING FEBRUARY 22, 1973 PAGE 2 procedure in operating a Landfill, and th e cost ·te the cJ.ty. These pro- posal ·s are to .oe .present-ed i n a pproximate l y ,3 weeks.· A~so ·the city will be seeking new landfil1 sites .for the future. ADJOURNMENT There being no· further business to come before the Council on motion .of Alderman Hill, sec:onded by Alderman ·Honeycutt and by cons* of all ·. members pres·ent, the Cot,mcil adjourned • .' ATTEST: (' I ll l CITY COUNCIL OF JACKSONVILLE, ARKANSAS PRAYER ROLL CALL PRESENTATION OF MINUTES CORRECTIONS AND/OR ADDITIONS TO THE MINUTES WATER DEPARTMENT FIRE DEPARTMENT POLICE DEPARTMENT SANITATION DEPARTMENT STREET DEPARTMENT PARKS & RECREATION GENERAL MAYOR 1 S ANNOUNCEMENTS ADJOURNMENT AGENDA March 1 , 197 3 Regular Meeting February 15, 1973 Special Meeting February 22, 1973 Regular Meeting February 1, 1973 Special Meeting February 12, 1973 Proposed Water Line Fire Chief's Report Annual Dues-Central Ark. Dev. Dist. Cutting Curb-W.R. "Bill" Lehman Waiver MObile Home-Frank Mayton Ambulance Report COUNCIL MEETING MARCH 1, 197 3 MUNICIPAL BUILDING 7:30 p.m. to 9:20 p.m. The City Council of the City of Jacksonville met Thursday, March 1, 1973 at 7:30 p.m. at Municipal Building for the regular meeting. Meeting was called to order by Mayor Harden, presiding officer, and the invocation was given by Alderman Honeycutt. On Roll Call the following members were present as their names were called: Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt. Present 6; absent 0; a quor~~ was declared. Others present were Mayor Harden: Clerk Avants; Tommy Bon4, Consulting Engineer; Ben Rice, City Attorney; Fire Chief Wayman Schmitt; Police Chief Leonard Brickell; Bill Oakley, Street Department SupErvisor; and Noel Webb, newly appointed City Treasurer. PRESENTATION OF MINUTES Minutes of Regular Meeting of February 15, 1973 and Special Meeting of February 22, 197 3 were presentr.clfor study and 1 ater approval. CORRECTION AND OR ADDITIONS TO THE MINUTES Correction or additons to the Minutes for Regular Meeting of February 1, 1973 and Special Meeting of February 12, 197 3 were the 11ext order of business; after no corrections or additons were presented, Alderman Honeycutt moved, seconded by Alderman Wilson that the Minutes stand approved as written; 5 ayes, no nays. Motion carried. (Alderman Adair out of the room at time of voting.) WATER DEPARTMENT Mayor Harden presented a proposal to construct a 6 inch water line from the 8 inch water 1 ine on Braden Street, north 480 feet to the backside of the hospital and at that point place a fire hydrant to provide the hospital with better fire protection. Bids were received as follows: S & S Construction Co. Northgate Plumbing Jacksonville Water co. $1,700.00 the City will $1,550.00 the City will $1,084.22 plus labor furnish fire hydrant furnish fire hydrant Alderman Honeycutt moved, seconded by Alderman Adair to have the Jacksonville Water 'Company install the ·line. All voted in the affirmative. Mayor Harden presented a letter for study from Bond Consulting Engineers with recommendations of matters that should be considered at the Old West Water Treatment Plant. Mr. Bond recommended ~s immediate needs that the hoist apparatus used to lift chemicals be replaced before summer and that the chemical test equipment for the plant needs replacing. Mayor Harden presented two floor plans drawn by Joe T. Swaffar, architect, for the Arkansas Savings & Loan Building so that the Council can select which plan is prefered before more detailed plans are made. Alderman Lehman suggested, and it was the consensus of the Council, to inspect the building after the Council meeting and decide which plan is preferred. COUNCIL MEETING PAGE 2 MARCH 1, 197 3 Mayor Harden stated that HUD informed him that the change in the proposed well sites as requested by the City had been approved, but has not yet rF!ceived confirmation in writing to that effect. Mayor Harden stated a Special Council Meeting will be held Thursday, March 8, at 7:30 to consider the Water improvements bond issued. FIRK DEPARTMENT Alderman Honeycutt moved, seconded by Alderman Adair to accept and file the February fire department report which reflects 5 general alarms and 22 still alarms with estimated fire loss during the month of $6,400.00. All voted in the affirmative. Mayor Harden stated that the General Assembly has recently enacted a bill prescribing a maximum work week of 56 hours for fire departments irt cities with a population of 15,000 or more. Chief Schmitt presented two proposals as to how to obtain a 56 hour work week for all men ' at, both stations. Proposal No. 1 requires 5 men at Station No. 1 and 3 men at Station No. 2, which would require 4 additional firemen. Proposal No. 2 requires 4 men · at .Station No. 1 and 3 men at Station # 2, which would require 1 additional fireman. Ald~rman Dougherty suggested, and it was the consensus of the Council, to study the proposals and that it be placed on next Council Meeting agenda. POLICE DEPARTMENT Mayor Harden stated that the City of ·Jacksonville has been tentatively approved by the Arkansas Crime Commission for a reque~t for funds to purchase a mobile unit to be placed at the rear of the Police & Courts Building to be used by the Investigation Department for interrogation rooms. He said if the request is approved, the City'.s share of matching funds is 25 percent. Mayor Harden presented a letter from George L. cook, Foreman of the Pulaski County Grand Jury, stating the City needs two full time narcotics officers. The letter stated that Mayor Harden and Chief Brickell are to appear before the Grand Jury March 13, 1973 at 2:00p.m. to advise them of the City's progress regarding this matter.. It was the consensus of the Council that Mayor Harden apply to the Crime Commission for matchin funds for 2 men, a car, and a radio to be used in the Narcotics Division. It was further the consensus to have Mayor Harden and Chief Brickell advise the Grand Jury of this application and to state that .if the City .does not get these funds, the Council will do everything possible to obtain the necessary officers. Mayor Harden stated that John Livengood has been transferred to the Police Community Relations Department thus the Police Department needs to hire a patrolman to replace him and also an additional patrolman needs to be hired to primarily serve warrants and do relief work wherever needed. Alderman Hill moved, seconded by Alderman Honeycutt to authorize Mayor Harden to employ two additional policemen. All voted in the affirmative. Mayor Harden announced the 5 new police cars have arrived and an auction will be held March 10 at 10:00 a.m. to sell the old city vechicles and equipment. J COUNCIL MEETING MARCH 1, 197 3 Page 3 Mayor Harden read a letter from Mrs. A. J. Freeman and Mrs. Viola Dennis commending the Police Department and Ambulance Service on their good work. SANITATION DEPARTMENT Mayor Harden reported Arkansas Waste Disposal has furnished a copy of their contracts with the Cities of Pine Bluff and Memphis if the Council would like to study them. STREET DEPARTMENT Mayor Harden stated that he needs to meet with the Council soon to discuss the 1973 Street program. GENERAL Mayor Harden reported that he has been appointed to serve the unexpired term of Martin Boe:rchet to the Central Arkansas Planning and Development District, Inc. This term expires in June. He further stated that a letter has been received from w. 0. Dunaway, Executive Director, stating that the City's of Jacksonville pro rata share of the 1973 finances of the Central Arkansas Planning & Development District is $1,026.00. ·Alderman Honeycutt moved, seconded by Alderman Lehman that the city pay their $1,026.00 ;annual dues to the Central Arkansas Planning and Development District, Inc. from the unappropriated fund. All voted in the affirmative. Alderman Lehman presented a request that the city cut the curb on Main Street by the Post Office to pave a small area so that a drive up mail box can be place there to alleviate some of the traffic going into the Post Office parking lot. It was the consensus to study the proposal. Alderman Wilson called attention to the fact that South Jacksonville residents are still receiving their mail via the Rose City Station at North Little Rock. Therefore Alderman Dougherty moved, seconded by Alderman Wilson to authorize Mayor Harden to contact the proper authorities and to do whatever is deemed necessary to have this mail delivered via the Jacksonville Post Office. All voted in the affirmative. Alderman Adair moved, seconded by Alderman Lehman to allow the Frank Mayton Company a temporary waiver of the zoning ordinance to allow placing a mobile home for an office and for storing their heavy equipment in a residential area (Route 1, Military Road). The Frank Mayton Company must agree to maintain the property in good order and must provide the Council with a petition signed by the neighbors stating they have no objections. All voted in the affirmative. Alderman Wilson moved, seconded by Alderman Honeycutt to accept and to file the ambulance report for February 1973 which reflects collections as $317.00, disbursements as $75.00 with accounts receivable as $502.50. All voted in the affirmative. COUNCIL MEETING PAGE 4 MARCH l, 197 3 "AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSONVILLE, ARKANSAS; AMENDING ORDINANCE NOS. 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES." was introduced. Alderman Honeycutt moved, seconded by Alderman Hill that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye: Aldermen Hill, Dougherty, Wilson, Adair, Lehman, and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; motion approved, Ordinance read for first time by Alderman Adair. Alderman Hill moved, seconded by Alderman Honeycutt that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye: Aldermen: Hill, Dougherty, Wilson, Lehman, Adair., and Honey~utt; 6 ayes, no nays, ORDINANCE ACCEPTED ON FIRST READING. Alderman Hill moved, seconded by Alderman Honeycutt to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL AND THE following voted aye: Aldermen Hill, Dougherty, Lehman, Adair, Wilson, and Honeycutt. Motion received ·6 atfirmative votes and 0 negative Yotes; whereupon Mayor Harden read the Ordinance for SECOND TIME. Alderman Hill moved, seconded by Alderman Wilson to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye: Aldermen: Hill, Dougherty, Wilson, Lehman, Adair, and Honeycutt. Motion received 6 affirmative votes and 0 negative votes whereupon Mayor Harde read the Ordinance for THIRD AND FINAL TIME. Alderman Hill moved, seconded by Alderman Honeycutt t?at the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following vo .ted aye: Aldermen: Hill, Dougherty, Wilson, Lehman, Adair, and Honeycutt. Motion received 6 affirmative votes and 0 negative votes. Motion carried. Alderman Hill moved, seconded by Alderman Honeycutt that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye: Aldermen: Hill, Dougherty, Lehman, Adair, Wilson, and Honeycutt; 6 ayes, no nays, ORDINANCE AND EMERGEN C± CLAUSE APPROVED AND ADOPTED AND NUMBERED 2 8 6 this 1st day of March 1973. ADJOURNMENT There being no furth~r business to come before the Council on. motion of Alderman Adair, seconded by Alderman Honeycutt and by consent of all members present, the Council adjourned until its next regular meeting to be held March 15, 1973. SPECIAL COUNCIL MEETING THURSDAY, MARCH 8, 1973 MUNICIPAL BUILDING 7 : 30 p • m. to 9: 30 p.m. The City Council of the City of Jacksonville, A_~kansas met in Special Session at its regular meeting place in Municipal Building ,at 7:30 p.m. on the 8th day of March 1973. Meeting was called to order by Mayor Harden, presiding officer, and the invocation was given by Alderman Adair. On Roll call the following members were present as their names were called: Aldermen: Robert Hill, Harry Dougherty, Richard Adair, and Larry Wilson. Aldermen w. R. Lehman and Osco Honeycutt were absent. Present 4, absent 2, a quorum was declared. Others present were Mayor Harden; Tommy Bond, Consulting Engineer; Robbie Martin, Water Department Bookkeeper; and in the absence of Clerk Avants, Pearl Roberts, Assistant Clerk, took the Minutes of the meeting. PURPOSE OF THE MEETING Mayor Harden stated that the purpose of the meeting was that consideration should be given to an ordinance authorizing the issuance of Water and Sewer Revenue Bonds. WATER DEPARTMENT Mayor Harden stated that Herschel Friday, Attorney; Glen Schultz, Vice President of Stevens Investment Company; and Russell Brown and Ernie Davis of Brown & Rogers CPA's were present to answer any questions the Council might have. Mayor Harden stated that the normal procedure is to appoint someone as the city's bonding agent. In the discussion that followed, Mr. Schultz stated that his company would finance $1,900,000 worth of bonds at 5 3/4 percent interest. The bonds would be issued under a second lien basis as the Water Company has outstanding bonds and not sufficient income to warrant more first lien bonds. Mr. Schultz stated that first lierl1 bonds would probably draw an interest rate of 5 1/2 percent at the current time, 'but by the time the Water Company would qualify for more first lien bonds, the rate would probably be up more than the 5 3/4 percent that Stevens Investment Company is offering now for the city's second lien bonds. He stated that after 10 years the bonds could be reissued if the interest rate goes down between now and then. Mr. Schultz further stated that his company will pay all the expenses in connection with the issurance of the bonds. He further pointed out that by appointing Stevens Investment Company as the city's bonding agent, it would guarantee the city only having to pay 5 3/4 percent interest even if the bonds wduld not sell for that amount~ as Stevens Investment would make up the difference. Tommy Bond reported that $1,900,000 would be enough money to complete Phase I of the Water Improvements Project with approximately $500,000 left for Phase II or for sewer improvements whichever the Council deems most necessary. He said Phase I will solve getting the water to town and into storage tanks, but Phase II will be necessary to distribute the Nater around town. Alderman Adair moved, seconded by Alderman Hill to have Mr. Schultz read the proposed agreement betwe.en Stevens Investment Company and the City of Jacksonville. All voted in the affirmative. Mr. Schultz read the agreement. SPECIAL COUNCIL MEETING PAGE 2 MARCH 13, 197 3 Alderman Dougherty stated that he feels Stevens Investment Company is a good reputable bonding agent, but suggested that in the future the Council should take competitive bids from several agents. Alderman Hill moved, seconded by Alderman Adair that Mayor Harden be authorized to accept the agreement with Stevens Investment Company, appointing them as the bonding agent for the City of Jacksonville for the issuance of revenue bonds for the Water Improvements Project. ROLL CALL An~ the following voted aye: Aldermen: Hill, Dougherty, Adair and Wilson, Motion received 4 affirmative votes and 0 negative votes. Motion carried. 11 AN ORDINANCE PROVIDING FOR THE ISSUANCE OF WATER AND SEWER REVENUE BONDS BY THE CITY OF JACKSONVILLE, ARKANSAS FOR THE PURPOSE OF FINANCING A PORTION OF THE COSTS OF CONSTRUCTING EXTENSIONS, BETTERMENTS AND IMPROVEMENTS TO THE WATER AND SEWER SYSTEM; PROVIDING FOR THE PAYMENT OF THE PRINCIPAL OF AND INTEREST ON THE BONDS; PRESCRIBING OTHER MATTERS RELATING THERETO; AND DECLARING AN EMERGENCY.H was introduced. Alderman Hill moved, seconded by Alderman Wilson that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye: Aldermen: Hill, Dougherty, Wilson, and Adair. Motio-n received 4 affirmative votes and 0 negative votes; motion approved, Ordinance read for FIRST TIME by Glen Schultz and Herschel Friday. Alderman Hill moved, seconded by Alderman Wilson that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye: Aldermen: Hill, Dougherty, Adair, and Wilson, 4 ayes, no nays, ORDINANCE ACCEPTED ON FIRST READING. Alderman Hill moved, seconded by Alderman Wilson to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye: Aldermen: Hill, Dougherty, Wilson, and Adair. Motion received 4 affirmative votes and 0 negative votes; whereupon Herschel Friday read the Ordinance for the SECCND TIME. Alderman Hill moved, seconded by Alderman Wilson to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye: Aldermen: Hill, Dougherty, Wilson, and Adair. Motion received 4 affirmative votes and 0 neg~tive votes whereupon Herschel Friday read the Ordinance for THIRD AND FINAL time. Alderman Hill moved, seconded by Alderman Wilson that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye: Aldermen Hill, Dougherty, Wilson, and Adair. Motion received 4 affirmative votes and 0 negative votes. Motion carried. Alderman Hill moved, seconded by Alderman Adair that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye: Aldermen: Hill, Dougherty, Adair, and Wilson, 4 ayes, no nays, ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NU1'1BERED 2 8 7 this 8th day of March 1973. ADJOURNMENT SPECIAL MEETING PAGE 3 MARCH 8, 197 3 There being no further business to come before the Council on motion of Aldeman Hill, seconded by Alderman Adair and by consent of all members present, the Council adjourned. ATTEST: CITY COUNCIL OF JACKSONVILLE, ARKANSAS PRAYER ROLL CALL PRESENTATION OF THE MINUTES CORRECTIONS AND/OR ADDITIONS TO THE MINUTES WATER DEPARTMENT FIRE DEPARTMENT POLICE DEPARTMENT SANITATION DEPARTMENT STREET DEPARTMENT PARKS & RECREATION PLANNING COMMISSION MAYOR'S ANNOUNCEMENTS ADJOURNMENT AGENDA MARCH 15, 1973 Regular Meeting-March 1, 1973 Special Meeting-March 8, 1973 Regular Meeting-February 15, 1973 Special Meeting-February 22, 1973 Current Accounts Payable Cash Receipts & Disbursements Firemen's Bill #201 Police Chief's Report Minutes-Regular Meeting-March 6, 1973 Ordinance #288 COUNCIL MEETING MARCH 15, 1973 MUNICIPAL BUILDING 7:30p.m. to 10:10 p.m. The City Council of the City of Jacksonville met Thursday, March 15, 1973 at 7:30 p.m. at Municipal Building for the regular meeting. Meeting was called to;-order by Mayor Harden, presiding officer, and the invocation was given by Alderman Adair. On Roll Call the following members were present as their names were called: Aldermen: Hill, Dougherty, Lehman, Adair, Wilson, and Honeycutt. Present 6; Absent 0; a quorum was declared. Others present were Mayor Harden, Clerk Avants, Tommy Bond, Consulting Engineer; Robbie Martin, Water Department Bookkeeper; Bill Oakley, Street Department Supervisor; Ben Rice, City Attorney; and Wayman Schmitt, Fire Chief. PRESENT ATaON OF MINUTES Minutes of Regular .Meeting of March .l, 1973 and Special Meeting of March 8, 1973 wer/presented for study and later approval. CORRECTION AND OR ADDITIONS TO THE MINUTES Corrections or additions to the Minutes for Regular Meeting of February 15, 1973 and Special Meeting of February 22, 1973 were the next order of business; after no corrections or additions were presented, Alderman Hill moved, seconded by Alderman Honeycutt that the Minutes stand approved as written; 6 ayes, 0 nays, MOtion Carried. WATER DEPARTMENT Alderman Honeycutt moved, se.conded by Alderman Adair to approve for payment the current accounts payable in the sum of $11,183.01 for the Jacksonville Water and Sewer Department. All voted in the affirmative. Motion Carried. A report of cash receipts and disbursements for Feburary 1973, for the Jacksonville Water and Sewer Department, was presented for study. Tommy ,Bond reported that the water improvement plans are nearing completion and will be ready to transmit to HUD and the State Health Department by the first of next week. It normally takes a week or two for the plans to be approved, then the city can advertise for bids. He further stated that HUD now has a plan knowAas the Little Rock Plan which requires the contractQr be approved by them prior to acceptance of bids. He said the city will try to notify the contractors so they can make arrangements in advance. Mr. Bond further stated that 2 .well sites have been secured of the seven needed, but art the others, he said some persons prefer to lease the city a 100 ft. by 100 ft. area rather than sell them this area from the middle of their property. After discussion, in which it was stated it was preferabte . to acquire the sites outright by purchase. It was the consensus that Tommy Bond and Bill Moore do what they can to purchase the land, but if a lease agreement is the only alternative that is possible, they can work out the details of the lease agreement and present it to the Council for approval. COUNCIL MEETING PAGE 2 MARCH 15, 1973 FIRE DEPARTMENT Mayor Harden stated that the emergency clause was not placed on the General Assembly bill prescribing a maximum ¥ork week of 56 hours for fire departments in cities with a population of 15,000or more; therefore, the bill takes effect July 1, 1973. After consideration, it was the consensus to caccept Chief Schmitt's proposal number 1 which requires 5 men at station number 1 and 3 men at station number 2 which will require 4 additional firemen• be hired. Alderman Wilson moved, seconded by Alderman Hill to authorize the hiring of 4 additional firemen, effective July 1, 1973. All voted in the affirmative. POLICE DEPARTMENT Alderman Hill moved, seconded by Alderman Honeycutt to accept and to file the February Police Department report which reflects 319 cases brought before the Municipal Court with total cash from fines, forfeitures and other payments as $10,340.50. All voted in the affirmative. MOtion carried. After Mayor Harden stated that the city's application to the Crime Commission for funds for a mobile unit to be placed at the rear of the Police and Courts Building to be used by the Investigation Department for interrogation rooms had been approved, Alderman Hill moved, seconded by Alderman Adair that the Mayor be authorized $2,464.00 from General Unappropriated Fund to be used as the City's 50 percent matching share for this grant. All voted in the affirmative. Mayor Harden stated the Civil Air Patrol has had their meeting building behind the Police Department for several years, but some new arrangements need to be made as the Police Department is increasing to the extent that this area is needed for additional parking. Mayor Harden asked that the Council study the situation for later action. STREET DEPARTMENT After discussion in regard to drainage problems and streets deteriorat~ng due to excessive rains, Alderman Dougherty moved, seconded by Alderman Wilson that the City Council receive a report from the Street Superintendent as to what has been done in the Street Department and what is on the agenda to be done. Then Alderman Dougherty amended his motion with Alderman Wilson's approval, to read that Mayor Harden and the City Council receive a report from the Street Supervisor as to what has been done in the Street Department and what is on the agenda to be done. All voted in the affirmative. Mayor Harden stated that consideration needs to be given to the hiring of a City Engineer and Public Works Director. It was the consensus to place this on the agenda of the next regular council meeting. Mayor Harden stated that a Meeting will be held Thursday, March 22, 1973 at 7:30 p.m. to discuss the 1973 summer Street Program. SANITATION DEPARTMENT It was the consensus of the Council to have on the agenda of the next regular council meeting any proposals that have been received for the operation of the landfill, and at that time make some decision. PARKS'& RECREATION COMMISSION PLANNING COMMISSION COUNCIL MEETING MARCH 15, 1973 PAGE 3 Minutes of the Planning Commission's meeting of March 6, 1973 were read and the following action was taken upon their recommendations: Alderman Wilson stated that the recommendation that sidewalks has been required only on one side of the major streets in Stonewall Subdivision (Vestal Property) was in error as to what the Planning Commission recommended; therefore; Alderman Hill moved, seconded by Alderman Dougherty to have the Planning Commission correct the recommendation before the Council takes any action. All voted in the affirmative. A public hearing was , set for 8:00 p.m. on Tuesday, April 3 to hear a request to rezone Lot 5, Crestview Addition. (Propety adjacent to Presbyterian Church) a Alderman Wilson moved, seconded by Alderman Dougherty tqat tenative approval of the replat and Bill of Assurance on Indianhead T~rrace Apartment be given contigent upon the following: 1/ Approval from the Department of Pollution Control and Ecology that the sewer facilities servicing the property have been improved adequately; 2/ The Department of Pollution Control and Ecology will be presented to the chairman of the Pulaski County Planning Board, 3/ The 25 foot set-back as outlined in the motion for replat apprqval, will be complied with; after which T.P. White be authorized to execute approval on the replat. ~tion carried. All voted in the affirm~tive. Alderman Dougherty moved, seconded by Alderman Wilson to rezone from R-1 to C-3, Harold WOod's property on Taylor Street, to allow him to build a new Grinding shop as he already has a shop there and wants to build a new building. All voted in the affirmative. Alderman Hill moved, seconded by Alderman Honeycutt to rezone Lots 1 through 11, Northgate Subdivision from R-3 to C-3 as this property had previously been C-3 and the Council had rezoned it to R-3 so that apartments could be built, and now the loan company will not go along with the apartments. All Voted in the affirmative. Mayor Harden stated that the city has encroached upon the Odes Goodsell property by the city warehouse by about 5 feet. A proposal was presented that if the city would waiver the 50 foot street to 40 foot and wo~ld gravel, pave, and pay ~ of the cost to curb and gutter the street, Mr. Goodsell would deed this 5 feet over to the city and would allow them acc~sto the warehouse (without this access there is no way to get to the warehoU3eas Mr. Seth Ward has put up a fence across his prope~ty). Alderman Hill moved, seconded by Alderman Adair to accept the proposal and to accept the preliminary plat of Goodsell's Industrial Subdivision. All voted in the affirmative. A public hearing has been set for 8:00 p.m. on April 3, 1973 to hear a request for rezoning property at Graham Road and Northeastern Avenue, owned by Harry Dougherty. COUNCIL MEETING PAGE 4 MARCH 15, 1973 Alderman Dougherty moved, seconded by Alderman Wilson to reject the preliminary and final plats of Shady Acres Subdivision (Harold Carlisle) because the property does not meet with the State Health Department Standards in regard to sewer requirements and further recommends that the property owners of the West Jacksonville area band together to try to obtain city sewage for that area of town. All voted in the affirmative. It was the consensus of the council to authorize Mr. White to work with the Conoco Station in Heritage Shopping Center and with Jerry Williams for the Taco Bueno Restaurant to be situated at 107 Jeff Davis, who have applied for waivers of sign regulations on what type of signs they can erect. 11 AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSONVILLE, ARKANSAS; AMENDING ORDINANCE NOS. 213 AND 238 OF THE CITY OF JACI<SONV I LLE, ARKANSAS; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES •11 was inti~uced. (Northgate Subdivision) Alderman Wilson moved, seconded by Alderman Dougherty that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye: Aldermen Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt; 6 ayes, 0 nays. Motion approved, Ordinance read for FIRST TIME by Alderman Wilson. Alderman Hill moved, seconded by Alderman Lehman that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye: Aldermen Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt; 6 ayes, 0 nays; ORDINANCE ACCEPTED ON FIRST READING. Alderman Hill moved, seconded by Alderman Honeycutt to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the foll0Wing voted aye: Aldermen Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; whereupon Mayor Harden read the Ordinance for SECOND TIME. Alderman Hill moved, seconded by Alderman Honeycutt to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye: Aldermen Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt. Motion received 6 affirmative votes and 0 negative votes whereupon Mayor Harden read the Ordinance for THIRD AND FINAL TIME. Altlerman Hill moved, seconded by Alderman Wilson that the Ordinance he APPROVED AND ADOPTED. ROLL CALL and the following voted aye Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt. Motion receive 6 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Hill moved, seconded by Alderman Adair that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted:, aye Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt, 6 ~yes, 0 nays. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUM.BEHED 2 8 8 on this 15th day of MARCH 1973. GENERAL COUNCIL MEETING PAGE 5 MARCH 15, 1973 Mrs. Robert Holliday of 110 East Coffelt Road was present and stated that Morris Justice and Marshal Smith had put a water line throught her property, connecting Country Estate Mobile Home Trailer Park and Country Estate Mobile Home Sales, and received an outside the city water connection. She stated that she felt some consideration should be given her in receiving an outside the city water connection. After discussion, Mayor Harden asked City Attorney Ben E. Rice to check into the legality of the new water line and it was decided to place this matter on the agenda for the next regular council meeting and in the meantime the Aldermen would study the matter. ADJOURNMENT There being no further business to come before the Council, on motion of Alderman Wilson, seconded by Alderman Hill and by Consent of all members present the Council adjourned until the Street Meeting to be held Thursday; March 22, 1973 in the Council Chambers. ATTEST: F~S, CITY CLERK 3Cj ... SPECIAL COUNCIL MEETING THURSDAY, MARCH 29, 1973 MUNICIPAL BUILDING 7:30p.m. to 8:30p.m. The City Council of the City of Jacksonville, Arkansas met in special session at its regular meeting place in Municipal Building, Thursday, March 29, 1973, at 7:30p.m. In the absence of Mayor Harden the meeting was called to order by Clerk Avants, and the invocation was given by Alderman Honeycutt. Alderman Lehman moved, seconded by Alderman Adair to elect Alderman Hill as President Pro Tempore to preside at the Council Meeting. ROLL CALL and the following voted aye, Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; whereupon Alderman Hill presided over the meeting. On Roll Call the following members were present as their names were called, Aldermen: Hill, Dougherty, Lehman, Adair, Wilson, and Honeycutt. Present 6, Absent O, a quorum was declared. Others present wer Clerk Avants, and Bill Oakley, Street 'Supervisor. PURPOSE OF MEETING Alderman Hill stated the purpose of the meeting was for Russell Brown and Ernest Davis, of Brown & Rogers, Certified Public Accountants, to present the annual audit report for the City of Jacksonville General & Street Funds and present recommendations for the year of 1973. GENERAL AND STREET FUNDS AUDIT REPORT FOR 1972 Russell Brown & Ernie Davis of Brown & Rogers, Certified Public Accountants, presented the 1972 annual audit report and presented recommendations for 1973. After the audit report was presented, Alderman Dougherty suggested and it was the general consensus of the Coucnil that in the future the Council receive the audit report at least a week in advance of the presentation so that it can be studied. ADJOURNMENT There being no further business to come before the Council on motion of Alderman Lehman, seconded by Alderman Adair and by Consent of all members present, the Council adjourned until its next regular meeting to be held April s, 1973. ATTEST: / .!~,~ tL .. :t FLOY & ANTS, CITY CLERK APPROVED: TEMPORE CITY COUNCIL OF JACKSONVILLE, ARKANSAS PRAYER ROLL CALL PRESENTATION OF MINUTES CORRECTIONS AND/OR ADDITIONS TO THE MINUTES WATER DEPARTMENT FIRE DEPARTMENT POLICE DEPARTMENT STREET DEPARTMENT SANITATION DEPARTMENT PARKS & RECREATI 00 GENERAL MAYOR'S ANNOUNCEMENTS ADJOURNMENT AGENDA April 5, 1973 Regular Meeting-March 15, 1973 Special Meeting-March 29, 1973 Regular Meeting-March 1, 1973 Special Meeting-March 8, 1973 Report-T.R. Bond Plans on Ark. Savings & Loan Building Outside City Water Connection Mrs. Bobbie Holliday Fire Chief's Report Police Chief's Report Appropriation City Share-Drug Program Street Report-Mayor Harden Streets & Drainage-Alderman Dougherty Landfill Proposals Recommendations of the Commission City Engineer-Alderman Dougherty Waiver-Mobile Home-Chester Fritz-Alderman Dougherty 1972 City Audit Report-Alderman Wilson Subdivision-Harold Carlisle Ambulance Report COUNCIL MEETING APRIL 5, 1973 MUNICIPAL BUILDING 7:30P.M. to 11:50 P.M. The City Council of the City of Jacksonville met Thursday, April 5, 1973, at Municipal Building for the regular meeting. Meeting was called to order by Mayor Harden, presiding officer, and the invocation was given by Alderman Adair. On Roll Call the following members were present as their names were called: Aldermen: Hill, Dougherty, Lehman, Adair, l>lilson and Honeycutt. Present: 6, Absent: O, a Ti{Uorum was .declared: Others present were Mayor Harden, Clerk Avants, Noel Webb, City Treasurer, Ben Rice, City Attorney, Don Pry, City Inspector, Tommy Bond, Consulting Engineer, Elmer Hines, W:Lter Department Supervisor, Robbie Nartin, Water Department Bookkeeper, Bill Oakley, Street Superintendent, Gerald Hamm, Sanitation Supervisor and Dick Huck, Parks & Recreation Director. PRESENTATION OF MINUTES Minutes of Regular Meeting of March 15, 1973, and ~pecial Meeting of March 29, 1973, ~11ere presented for study and later approval. CORRECTIONS AND OR ADDITIONS TO THE MINUTES Corrections or additions to the Minutes for Regular Meeting of March 1, 1973, and Special Meeting of March 8, 1973, were the next order of business, after no corrections or additions were presented, Alderman Honeycutt moved, seconded by Alderman Hill that the Minutes stand approved as written. All voted in the affirmative. Motion carried. WATER DEPARTMENT Mayor Harden announced that this was the time set for hearing protests, objections and suggestions concerning Ordinance No. 287, passed and approved March 8, 1973, concerning the issuance of Water and Sewer Revenue Bonds authorized and ordered issued thereby. He als~ stated that a cop~ of the Ordinance, together with notice of the adoption thereof, the contemplated issuance of the bonds and of the meeting on this date for hearing protests had been duly published as required by law. He then called upon anyone present who desired to do so to present protests, objections or suggestions, and upon none being presented declared the hearing closed. MAYOR HARDEN stated consideration should be given to a Resolution approving conversion of water and sewer revenue bonds. This was a matter with which the Council was familiar and after a discussion, Alderman Rill introduced a Resolution entitled: 11 A RESOLUTION APPROVING CONVERSION OF WATER AND SEWER REVENUE BONDS AUTHORIZED BY ORDINANCE NO. 287;APPROVING THE DESIGNATION OF A TRUSTEE A~D PAYING AGENT; AND PRESCRIBING OTHER MATTERS RELATING THERETO". Alderman Hill moved, seconded by Alderman Honeycutt that the Resolution be read. ROLL CALL: and the fo tlo~ving voted aye: Aldermen: Hi 11, Boughel:'ty, Lehman, Adai1r · Wilson and Honeycutt. Motion received six affirmative votes and 0 negative votes. whereupon Alderman Wilson read the Resolution in its entirety. Alderman Hill moved, seconded by Alderman Honeycutt that the Resptdtion be APPROVED and ADOPrED. COUNCIL MEETING APRIL 5, 1973 Page 2. The question was put by the Mayor on adoption of the Motion and the Roll being called tihe following voted aye: Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt, and the following voted nay: none. Motion carried. RESOLUTION APPROVED AND ADOF'l'ED AND Nill1BERED 1 3 3 - 7 3 this Sth day of April, 1973. Tommy Bond, Consulting Engineer, reported plans and specifications for Phase I of the Water Improvement Project have been transmitted to the State Health Department and Housing and Urban Development. He stated that HUD would take two weeks to study and approve the plans, and then bids will be advertised for three weeks, which will possibly delay the issuance of work orders for the project until July. Mr. Bond also stated that four or five well sites have been secured at the previous prices quoted, and commented that Bill Moore, real estate agent for the project, is still investigating the purchase of two additional well sites. Mayor Harden presented plans and specifications for remodeling of the Arkansas Savings & L0 an Building, drawn up by Joe Swaffer, architect. Alderman Honeycutt moved, seconded by Alderman Lehman to authorize the mayor to advertise and accept bids for the contracting of the remodeling. All voted in the affirmative. After considerable discussion, Alderman Wilson moved, seconded by Alderman Lehman to deny the request from Mrs. Robert Holliday, resident 110 East Coffelt Road, to tie on to the city water line. Motion approved by voice vote. Discussion pertaining to the matter of a water tie on constructed by Morris Justice and Marshall Smith connecting Country Estates Mobile Home Trailer Park and Country Estate Mobile Home Sales was the next order of business. In the discussion it was stated that Mr. Smith and Mr. Justice had paid for 75 water connections and had used 62 and considered tieing on the mobile home office as the 63rd connection. Alderman Dougherty moved, seconded by Alderman Lehman that Country Estates Mobile HOmes will be charge a $250.00 tie-on fee for the present connection they have at the sales office or the connection will be removed. All voted in the affirmative. MAYOR'S ANNOUNCEMENTS Mayor Harden presented a letter received from Jarrell Barnett, president National Holding Companyconcerningthe 10 acres land sold to Fleetline Mobile Homes on June 1, 1972 by the city, in which he stated his company had abandoned all plans for locating a facility in Jacksonville due to the apparent dissatifaction among some members of the city government over the land sale. Mayor Harden made a public apology for the embarrassment brought to their company by the City Government; and he stated he hoped that matters similar to this can be hadled differently in the future. Alderman Dougherty moved, seconded by Alderman Wilson that this matter be placed under advisement and placed on the next Council Meeting agenda. Motion approved by voice vote. FIRE DEPARTMENT Alderman Hill moved, seconded by Alderman Adair to accept and file the March COUNCIL MEETING APRIL 5, 1973 PAGE 3 Fire Department Report which reflects 7 general alarms and 5 still alarms with estimated fire loss during the month as $3,750.00. All voted in the affirmative. POLICE DEPARTMENT Alderman Honeycutt moved, seconded by Alderman Hill to accept and file the March Police Department Report and the quarterly report. Motion approved by voice vote. Mayor Harden stated the Crime Commission had tenatively approved the City's application for a grant to obtain 2 patrolman, 1 automobile and radio equipment for the drug control workshop; and if accepted the City's share of matchiug fund is $4,139.58. Alderman Dougherty moved, seconded by Alderman Lehman to appropriate money from Unappropriated Fund in the sum of $4,139.58 as the City's matching share if the grant is approved. Motion approved by voice vote. STREET DEPARTMENT Mayor Harden presented the March Street Department Report. He stated that tile has been laid on Center St., Green Acres Road, and Hamilton Road. He also stated that 32 tons of asphalt have been used to patch holes in the streets throughout the city and that storm drains had been cleaned. Regular trash pick ups have been made in March. Aldermen Harry Dougherty and Robert Hill presented recommendations for the Street Summer Program of 1973. After considerable discussion Alderman Adair moved, seconded by Alderman Lehman to combine both sets of recommendations and authorize the Mayor to advertise for bids so that work can begin immediately on the streets. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Adair, and Honeycutt; and the following voted nay, Aldermen: Dougherty and Wilson. Motion received 4 affirmative votes and 2 negative votes. Motion carried. It was the consensus of the Council to have an informal meeting, Monday April 9, 1973 at 1:00 p.m. in the regular meeting place to discuss further the street and drainage program, in regard to setting priorities. SANITATION DEPARTMENT Three proposals were brought before the council concerning operation of the 80 acre landfill as follows: 1) ROAD CONTRACTORS, INC. $2,900 per month plus all funds paid by non-city users 2) JAMES MILAN $3,000cper month plus monies paid by private haulers, which have been approved by the Council 3) ARKANSAS LANDFILL CORPORATION a) 208 hrs. per month@ $23.00 an hr. Maximum earned $9,568.00 City set rate on private haulers b) 208 hrs. per month more or less @ $2,990.per month plus all excess fees COUNCIL MEETING APRIL 5, 1973 PAGE 4 After considerable discussion in regard to the time the bids were submitted (James B. Knox of Road Contractors, Inc. and James Milam had been told their proposals had to be submitted by noon Monday and the proposal from Pete Smith, of Arkansas Landfill Corporation was submitted at the council meeting), Alderman Dougherty moved, seconded by Alderman W1lson that all the bids be rejected and that sealed bids be re-advertised, stating the specifications. ROLL CALL and the following voted aye, Aldermen: Dougherty and Wilson; and the following voted nay, Aldermen: Hill, Lehman, Adair and Honeycutt. Motion denied. Alderman Adair moved, seconded by Alderman Lehman to accept Pete Smith 1 s alternate landfill bid, but in the discussion regarding the Ordinance setting out the 3 days time required for submitting the bids before a council meeting, therefore, Alderman Adair withdrew the motion and Alderman Lehman withdrew the second. Alderman Hill moved, seconded by Alderman Wilson tat all 3 bids on the landfill \/ be rejected. Motion approved by voice vote. Alderman Hill moved, seconded by Alderman Lehman that Mayor Harden be authorized to enter into a contract using the guideline of Pete Smith 1 s alternate proposal, with the stipulation as stated by the City Attorney on default, to be voted upon at next council meeting. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Adair and Honeycutt; and the following voted nay, Aldermen: Dougherty and Wilson. Motion Carried. PARK AND RECREATION Alderman Hill moved, seconded by Alderman Honeycutt to amend Ordinance Numbers 190 and 204 and that City Attorney Rice prepare Ordinances to this effect: Section 3 -la: to read; A Park and Recreation Commission consisting of seven (7) members instead of the regular 5 members and Section 3 - 3 to read; Members shall serve without compensation; instead of a continuous period in excess of ten (10) years. Motion carried GENERAL After discussion, Alderman Dougherty, moved, seconded by Alderman Adair to begin to formulate plans as a committee of the whole to discuss hiring a city engineer. Alderman Dougherty presented a request from Chester Fritts, to waiver the zoning ordinance to place a mobile home on his property located on South Road. It was stated this matter should be presented to the Planning Commission and it was the consensus of the council to table the request until a later date. Alderman Wilson stated in reviewing the 1972 city audit he noted funds were placed in outside financial institutions and he felt the Savings and Loan Instituitions in Jacksonville should suffice the needs of the Firemen•s and Police Pension Funds. Mayor Harden explained this was due to trying to keep the funds at the $20,000 level and that the funds were invested at the direction of the Police and Fire Pension Boards. Mr. Harold Carlisle had business scheduled on the agenda but was not present at the meeting; therefore Alderman Hill explained that Mr. Carlisle, owner of Shady Acres Subdivision, received a letter from the State Health Department verifying a septic tank for the subdivision. Alderman Hill stated that the I. COUNCIL MEETING APRIL 5, 1973 PAGE 5 ~7.· residents of that area are joining together to try to set up the necessary sewage lines. Alderman Hill moved, seconded by Alderman Dougherty to accept and to file the ambulance report for March 1973 which reflects collections as $786.39, disbursements as $76.90 and accounts receivable as $601.75. All voted in the affirmative. Colonel Harley Jackson a resident on Brewer St., stated that a permanent dumping fee for the citizens of Jacksonville should be set. It was the consensus of the council that Mr. Rice add to the contract that he is drawing up between the City of Jacksonville and Arkansas Landfill Corporation a charge of $.60 per cubic yard of packed garbage and $.50 per cubic yard of loose garbage; but that local residents will not have to pay extra fees to dump trash in the landfill. A form of identification must be shown by a citizens of Jacksonville before he is allwoed to have free dumping privileges. Mr. Ed Schmitt, a resident of 609 South Oak St., again stated that a ditch by his property needs clearing. Mayor Harden stated that he will have the Street Department attend to this matter. ADJOURNHENT There being no further business to come before the Council, on motion of Alderman Hill, seconded by Alderman Adair and by consent of all members present the Council adjourned until the next regular Council Meeting to be held April 19, 1973 Thursday in the Council Chambers. ATTEST: FLOY AV TS, CITY CLERK CITY COUNCIL OF JACKSONVILLE, ARKANSAS PRAYER ROLL CALL PRESENTATION OF MINUTES CORRECTION AND/OR ADDITIONS TO THE MINUTES WATER DEPARTMENT FIRE DEPARTMENT POLICE DEPARTMENT SANITATION DEPARTMENT STREET DEPARTMENT PARKS & RECREATION PLANNING COMMISSION GENERAL MAYOR 1 S ANNOUNCEMENTS ADJOURNMENT AGENDA April 19, 197 3 Regular Meeting-April S, 1973 Regular Meeting-March 15, 1973 Special Meeting-March 29, 1973 Receipts & Cash Disbursements Current Accounts Payable Outside City Water Connection VFW Shady Acres Subdivision-Harold Carlisle Bids-Landfill Report-Mayor Harden Minutes-Regular Meeting-I ,April 3, 197 3 Fleetline Mobile Homes-Letter County Fire Department COUNCIL MEETING APRIL 19, 1973 MUNICIPAL BUILDING 7:30 p.m. to 10:30 p.m. The City Council of the City of Jacksonville met Thursday, April 19, 1973 at 7:30 p.m. in the Municipal Building. The Meeting was called to order by Mayor Harden, presiding officer, and the invocation was given by Alderman Adair. On Roll Call the following members were present as their names were called Aldermen: Hill, Lehman, Adair, Wilson, and Honeycutt; 5 present, 1 absent, a quorum was declared. Alderman Dougherty was present after Roll Call. Others present were Mayor Harden, Clerk Avants, Ben Rice, City Attorney; Elmer Hines, Water Department Supervisor; Robbie Martin, water Department Bookkeeper; Gerald Hamm, Sanitation Department Supervisor; Bill Oakley, Street Department Supervisor; and Dick Huck, Parks and Recreation Director. DRANINAGE Mayor Harden requested and was granted permission to deviate from the order of the agenda to hear requests from residents in the area between Linda Lane and the Missouri Pacific Railroad tracks concerning drainage problems. James Rayburn, of 1630 Pinion Lane, presented the problem to the council. He stated the rains had caused the highest level of standing water in their area, (Beechwood Subdivision); and that there are now 2 culverts (8 inch) and the other 12 to 18 inch, serving the area, which are inadequate; and if the rains continue the possibility of evacuation would be necessary. Mr. Rayburn asked if the council would consider constructing an additional culvert and loweri~g the present 8 inch culvert at the intersection of Loop Road and the Railroad crossing. He feels this would help solve the drainage problem on Pinion Lane. Mr. Rayburn further stated Mr. Drummond and Mr. Spicer, contractors of the Beechwood Subdivision, had put the residents under the opinion that the City would maintain the drainage problems. Mr. Norman Prather and Mr. Gene Thompson residents from Pinion Lane, presented their views to the council. Alderman Wilson suggested that Railroad officials be asked to work with the city in digging a drainage culvert beneath the railroad tracks. He said that if the railroad could construct a large culvert under the railroad tracks he thought it would help to alleviate the problem. Mayor Harden stated he and several of the councilman inspected several areas of the city and that the drainage problem in the Pinion Lanearea had been observed; and they realize the situation needs attention. It was the general consensus that an engineer be sent t~ the area to ascertain what improvements can be made in the area's drainage system and to make a report to the council. PRESENTATION OF MINUTES The minutes of the regular meeting of April 5, 1973, was presented for study and later approval. CORRECTION AND OR ADDITIONS TO THE MINUTES Corrections or additions to the. Minutes for the Regular Meeting of March 15, 1973 and Special Meeting of March 29, 1973, wa~ the next order of business after . ' no correct1ons or additions were presented, Alderman Hill moved, seconded by Alderman Adair that the Minutes stand approved as written. All voted in the afftimative. Motion carried. 5o COUNCIL MEETING PAGE 2 APRIL 19, 1973 WATER DEPARTMENT Alderman Adair moved, seconded by Alderman Honeycutt to approve for payment the current accounts payable in the sum of $14,317.79 for the Jacksonville Water and Sewer Department. All voted in the affirmative. ,Motion carried. A report of cash receipts and disbursements for March 1973, for the Jacksonville Water and Sewer Department, was presented for study. A letter was presented from Veterans of Foreign Wars of the United States Post 4548, Jacksonville, Arkansas, requesting permission to connect onto the Jacksonville City water main at Stirrup Place and Highway 161. The V.F.W. Post 4548 will agree, at no expense to the City of Jacksonville to the following: 1) to connect and run a line along Highway 161 to V.F.W. Post 4548 2) install the water line in accordance with local and state laws 3) provide maintenance of the water line and 4) that the post agrees to be the sole users from the city water main, Paul Dietrich, a representative from V.F.W. Post 4548 stated that consumption of the water would be low. Following discussion, Alderman Adair moved, seconded by Alderman Lehman to allow the water connection with a 2 inch line, to be made by the V.F.W. Post 4548 Jacksonville, Arkansas, with the stipulation that it is a private line and they ~vill be the sole users of the line; and will pay $250.00 tie-on fee, Notion received 5 affirmative votes and; 1 negative voted. Alderman vlilson voted nay. Hotion carried. Alderman Dougherty commented that equal consideration to obtain city water tie-ons should be given to the other residents in that area in the future. Alderman Wilson concluded with Alderman Dougherty in this matter. The Council directed Ben Rice, City Attorney; to prepare a contract setting out the specifications, between the City of Jacksonville and V.F.W. Post 4548. A $250.00 tie-on fee will be required by the City of Jacksonville from the V.F.W. Post 4548. Mr. Harold Carlisle presented the final plat for the Shady Acres Subdivision. Alderman Hill moved, seconded by Alderman Honeycutt to approve the final plat and the sewage line with the understanding that the sewer system to be installed meet the necessary city sewage specifications and requirements of the Health Department. All voted in the affirmative. Motion Carried. It was added that street lights in the area will have poles about one block apart and that the city will maintain the lights. FIRE DEPII.RTNENT Mayor Harden stated that bids were opened for the necessary lights and siren equipment on the new station wagon purchased for the Fire Chief which has been purchased through Revenue Sharing Funds. POLICE DEPARTMENT STREET DEPARTMENT COUNCIL MEETING PAGE 3 APRIL 19, 1973 Mayor Harden presented the April Street Department report. Gravel has been placed on Casey St. and Church St. Curb and gutter construction at the Boys Club parking lot and the City Warehouse has beencompleted. Mayor Harden also stated that the sidewalk at the Boys Club has been laid. The Street Department crew has been cleaning ditches throughout the month in order to help alleviate some of the drainage problems. SANITATION DEPARTMENT Mayor Harden reported that sealed bids concerning the landfill operation had been opened at 10:00 a.m. The following bids were presented: 1) ROAD CONTRACTORS, INC. (They will make use of the present city landfill.) $2,850.00 per month (city dumping only) 2) AlliaNSAS LANDFILL CORPORATION-Mr. Henry (Pete) Smith (will use present landfill) $4,954.35 per month (Residents of the city will not be charged.) 3) METRO WASTE -(landfill located on 9400 Wooten Road, No. Little Rock; now operating a 44 acre site with option on 2 additional sites of 100 acres each) $1,990.00 per month (Residents of the city will be charged a fee based on volume.) After considerable discussion in regard to whether all bidders had followed the same specifications; and whether they followed a state law requiring bid bonds; Alderman Adair moved, seconded by Alderman Hill to table the bids until the next regular council meeting. A study of the bids coulb e made during that time. During further discussion the question of the legAlity of the bids was brought up, so the council directed Ben Rice to look into the matter and report back to the council at the next regular council meeting All voted in the affirmative. Motion Carried. PARKS AND RECREATION PLANNING COMMISSION Minutes of the Planning Commission's Meeting of April 3, 1973 were read and the following action was taken upon their recomendations: (Synopis Used) Corrections to March Minutes were noted: Two major streets 36 feet wide through Stonewall Subdivision on which sidewalks will be placed on both sides, and on all other interior streets sidewalks will be placed on one side up to beginning of all cul de sacs. 35 foot set backs requirements will be required and met in the Indian Terrace Apartments. Carpenter's replat of Madden Subdivision was submitted with the request that the names therein be changed as follows: Greenfield to Linda Lane and Maryland to Linda Cove. After discussion Alderman Hill moved, seconded by Alderman Honeycutt to approve the chapge of·names. Motion received 5 affirmative votes and 0 negative votes. Alderman Wilson out of room. Motion Carried. A Public Hearing on rezoning Lot 5, Crestview Addition was convened. During the discussion it was determined that the petitioner meant Block 5 instead of Lot 5. Notice of public hearing will be rerun to read Block 5, Crestview Addition and the hearing will be set on May l, 1973 at 8:00 p.m. COUNCIL :HEET ING PAGE 4 APRIL 19, 1973 Alderman Hill moved, seconded by Alderman Honeycutt to accept the Planning Connnission:s reconnnendation that the property located at Graham Road and Northeastern Ave. be denied for rezoning. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Adair and Honeycutt, and the following voted nay, Alderman Dougherty, and Alderman vlil son abstained, Motion receive 4 affirmative votes, and 1 negative vote. Notion Carried. A Public Hearing was set on May 1, 1973 at 8:00 p. m. to hear a request for rezonging the area bounded by James St., Hospital Boulevard, Garland St., School Drive and T,P. White Drive from R-1 to C-2. A Public Hearing was set on May 1, 1973 at 8:00 p.m. to hear a request for rezoning Lots 8, 9, 10 and 11, Block 6, Crestvielv Addition from R-1 to C-2. (Area behing Ivy Hall Garage) A Public Hearing was set on May 1, 1973 at 8:00 p.m. to hear a request for rezoning Lots 1, 2, 3, 12, 13, and 14, Block 6 and Lot 14, Block 2, Crestview Addition from R-1 to C-2, Alderman Honeycutt moved, seconded by Alderman Lehman to accept the two final plats of Little Big Horn Estates Subdivision. (property located at Indianhead Lake) Notion approved by voice vote, ALDERMAN Hill moved, seconded by Alderman Honeycutt to accept the Charles Replat of the South 289 ft. of Lot A, Town of Jacksonville, with the request that a 25 ft. setback be allowed on the cul de sac. Mayor Harden stated that drainage problems lvill be worked out by Mr. Carpenter and Himself. Notion carried by voice vote. Alderman Adair moved, seconded by Alderman Honeycutt to accept the Planning Commission's recommendation that the Ordinance be amended to deny consideration of rejected rezoning request for a period of at least one year following the time they are rejected. All voted in the affirmative. Motion carried. GENERAL Alderman Adair moved, seconded by Alderman H'ilson to allow a temporary waj_ver of the zoning ordinance to allow Chester Fritts to place a mobile home on his property located on South Road, on a temp-orary basis with the stipulation that he obtain a petition signed by his surrounding neighbors approving setting of the mobile home, It is the council's understanding that the mobile home will be for personal use only by Chester Fritts. Motion approved by voice vote. Nayor Harden stated he received a petition from seventeen residents on South Oak St. asking to have the street curbed and guttered, pointing out that it is one of the oldest and most heavily traveled streets in the city. Hayor Harden announced that Mr. Jerald M. Barnett, president of National Holding Co. representing Fleetline Mobile Homes, would still like to bring his plant into the City of Jacksonville, if its relocation plans received a satisfactory endorsement from the council. Alderman Dougherty moved, .. seconded by Alderman Hill to authorize Nayor Harden to write a letter of welcome to l'lr, Barnett stating that it would be a honor to have his company locate in Jacksonville. Motion approved by voice vote. _I COUNCIL MEETING PAGE 5 APRIL 19, 197 3 Mayor Harden stated he received a letter from the North Pulaski County Volunteer Fire Department concerning the 1941 G M C Fire Truck owned by the Jacksonville Fire Department. The letter stated the volunteer organization is in need of additional Fire and Rescue Service equipment. Mr. Marion Lee and Mr. Clifford McPherson, representatives from the Volunteer Fire Department said they understood that the Fire Rating Bureau no longer gives credit for the truck; and they wish to know the availability of the truck. Alderman Hill moved, seconded by Alderman Dougherty to sell the Fire Truck to the North Pulaski County Fire Department for a sum of $1.00 in order to make the transaction legal; with the stipulation that the fire truck is to be returned to the City of Jacksonville should the group disband or after the truck is of no longer use to the volunteer fire department. Motion carried by voice vote. AJOURNMENT There being no further business to come before the Council on motion of Alderman Hill, seconded by Alderman Lehman and by consent of all members present, the Council adjourned until its next regular council meeting to be held May 3, 1973 in the Council Chambers. APPROVED: ATTEST: FLOY A S, CITY CLERK CITY COUNCIL OF JACKSONVILLE, ARKANSAS PRAYER ROLL CALL PRESENTATION OF MINUTES CORRECTIONS AND/OR ADDITIOOS TO THE MINUTES WATER DEPARTMENT FIRE DEPARTMENT POLICE DEPARTMENT SANITATION DEPARTMENT STREET DEPARTMENT PARKS & RECREATION GENERAL AGENDA May 3, 1973 Regular Meeting April 19, 1973 Regular Meeting April 5, 1973 Report T.R. Bond Adding Machine Arkansas Savings & Loan Building Outside City Water Connection Pearl Nixon Fire Chief's Report Police Chief's Report Landfill Mosquito Control Report T.R. Bond Street Report Mayor Harden Ordinance #289 Resignation Appointments City Engineer Harry K. Dougherty Ambulance Report Ordinance #290 COUNCIL MEETING MAY 3, 1973 MUNICIPAL BUILDING 7:30p.m. to 10:30 p.m. The C~ty Council of the City of Jacksonville met Thursday, May 3, 1973 at 7:30p.m. in the Municipal Building. The meeting was called to order by Mayor Harden, presiding officer, and the invocation was given by Alderman Honeycutt. On Roll Call the following members were present as their names were called, Aldermen: Hill, Dougherty, Adair, Wilson and Honeycutt; 5 present, 1 absent. A quorum was declared. Alderman Lehman was not present due to being hospital- ized with a leg fracture. Others present were: Mayor Harden, Clerk Avants, Ben Rice, City Attorney; Tommy Bond, Consulting Engineer; Robbie Martin, Water Department Bookkeeper; Ophelia Blasingame, Beautification Director; Bill Oakley, Street Supervisor; Gerald Hamm, Sanitation Supervisor. PRESENTATION OF MINUTES The Minutes of the regular meeting of April 19, 1973 were presented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES Corrections or additions to the Minutes for the Regular Meeting of April 5, 1973, was the next order of business. After no corrections or additions were presented, Alderman Hill moved, seconded by Alderman Adair that the Minutes stand approved as written. All voted in the affirmative. Motion Carried. WATER DEPARTMENT Tommy Bond, Consulti_ng Engineer, reported HUD has given written approval of ss plans and specifications for Phase I of the Water Improvement Program and the State Health Department has given verbal approval of Phase I. A letter of written approval will be sent to Mayor Harden from the State Health Department. The total estimated cost of Phase I is running slightly over $100,000 below the original estimate. The major difference in the estimates was in Schedule II dealing with the raw water lines. This surplus will probably be used to overrun the east treatment plant and revise the ground storage tank.,Present plans for Phase I of the Water Improvement Project call for advertising the job May 9, 1973 and taking bids May 30, 1973. Advertisement for bids will be place in Construction News, "Dodge Report," and Arkansas Democrat Newspaper. Mr. Bond stated a letter from the State Health Department advised improvements must be made to the ground storage reservoir at the west treatment plant or it be abandoned. This tank is an in~egral part of the water system and supplies all of the water to Little Rock Air Force Base and could furnish the city with water in case of a power failure, therefore the State Health Department ree- commended that the covering of this reservoir and repair work be included in Phase II of the Water Improvement Project. Alderman Adair moved, seconded by Alderman Hill to authorize Tommy Bond to pre- pare plans and specifications for repair and covering the 5-million gallon storage reservoir at the west treatment plant on Harris Road. All voted in the affirmative. COUNCIL HEETING MAY 3, 1973 PAGE 2 Mayor Harden stated Mrs. Billie Wright, Billing Department Clerk, requested a Burroughs J-704 adding machine for the Billing Office at a cost of $230.72. Alderman Dougherty moved, seconded by Alderman Wilson to authorize the purchase. Motion approved by voice vote. Mayor Harden announced that one bid for the general remodeling (lighting, lowering ceiling) of the Arkansas Savings and Loan Building has been received form the R & W Corporation, North Little Rock, in the amount of $9,325,97. Alderman Wilson moved, seconded by Alderman Adair to accept the bid and proceed with construction, All voted in the affirmative. The Valentine-Dick Jeter Water Users Association requested the connection of Pearl Nixon located at Rt. 1, Box 474, North Little Rock, Arkansas to their water line. Alderman Adair moved, seconded by Alderman Honeycutt to allow the ~-later connection. All voted in the a£ firmati ve. Motion carried. FIRE DEPARTMENT Alderman Hill moved, seconded by Alderman Honeycutt to accept and file the Fire Department Report for April which reflects 6 general alarms and 16 still alarms with estimated fire loss during the month as $4,900.00. All voted in the affirmative. POLICE DEPARTMENT Alderman Adair/moved, seconded by Alderman Honeycutt to accept and to file the Police Department Report for April which reflects 299 cases brought before the Municipal Court with total cash from f:ines, forfeitures and other payments as $10,307.80. All voted in the affirmative. Motion carried. Mayor Hardensaid the city is applying for a grant for 2 probation officers to work with juvenile offenders. One officer would serve Jacksonville full time, and the second officer would serve Sherwood and Jacksonville. Mayor Harden stated he will meet with Crime Conunission representatives on this matter the following week. SANITATION DEPARTMENT At the last council meeting, Ben Rice, City Attorney; was asked to verify the validi~y of the bids for the landfill operation. He suggested before a vote was taken and to insure the legality of the bids and the bidders; inasmuch as 2 bids were not accompanied by a bid bond, and the 3rd (Arkansas Landfill Corporation) placed its bid bond on the table either before or after the bids were opened and read, he felt the operation should be re-bid. He also stated Arkansas State Statute 41-114 requires a bid bond to accompany the bid; he further stated it was his opinion, that the bid submitted by Arkansas Landfill Corporation was not a legal bid. Alderman Adiar moved, seconded by Alderman Hill to accept Pete Smith's Arkansas Landfill Corporation, alternate landfill bid in the sum of $4,954.35 per month. During further discussion, Alderman Dougherty questioned the accompaniment of the bid bond from Pete Smith. ROLL CALL and the following voted aye, Aldermen: Hill, Honeycutt and Adair; and the following voted nay, Alderman Dougherty and Wilson. Hotion received 3 affirmative votes and 2 negative votes. Motion carried. COUNCIL MEETING MAY 3, 1973 PAGE 3 Mayor Harden stated since the heavy rains this year, the problem with mosquitoes has developed intensely. He also stated the Budget for 1973 has set aside $1,200.00 for transportation and insecticide; but that this amount would not begin to alleviate the problem this summer; and that in former years the County Health Department had supplied the city with insecticide. Mayor Harden suggested hiring a Health Inspector for the city to deal with, and set up, some form of Insect Control System. He wouldbe supplied with transportation and extra laborers. Mayor Harden asked the council to consider the situation before the next regular council meeting; and that possibly this program could be financed by Revenue Sharing Funds. It was suggested that a projected budget be prepared for this project and be presented. STREET DEPART~lliNT Tommy Bond, Consulting Engineer recommended the following drainage plans for some areas in the city: (1) BAROLD STREET The major problem on Harold Street involves some three lots, numbers 109, 110, and 111. The front yards, back yards, and driveways of these lots are lower than the street curb. These three lots lie within an old low drain that traversed the area diagonally from approximately the inter- section of Neely Street and Southeastern Avenue and the new fire station. The drainage area that flows through this low area is composed of approx- imately thirty acres~ The proposed improvementsinclude an open concrete channel between lots 111 and 110 to a junction box on the east side of Harold Street. A box culvert would be constructed under Harold Street and another junction box constructed on the west side of Harold Street. At this point, a box culvert would be constructed north, parellel to Harold Street with the top of this culvert serving as a sidewalk in this area. A new 22" x 36" metal arch pip would be installed under Graham Road near the intersection of Harold Street.These improvements should provide adequate drainage for the area even after development takes place to the east and south. An easement from the property owners of lots 111 and 110 will be required to construct the proposed facilities. Mr. Bond estimated the cost for this project at $11,500.00based on bids received by Mayor Harden for piping etc. Mayor Harden stated he wrote a letter to the Railroad officials asking that a survey be made of the area of Loop Road and Pinion Lane surrounding the Missouri Pacific Railroad tracks. He fells a culvert could be placed under the tracks to help alleviate the drainage problem in the Beechwood Subdivision area. (2) OAKHURST ADDITION The drainage in this particular area is complicated due to the development of several subdivisions in the area with very little planning for the overall drainage problem. A large volume of water enters the Oakhurst Addition from Bertha St. in the Brown Addition and from an easement in the Thompson Addition to the north. It was recommended that a concrete channel be constructed from Jeff Davis Avenue down Bertha along the eastern edge of Lot 24, Block 3, and thence COUNCIL MEETING HAY 3, 1973 PAGE 4 continuing with a larger open channel along the north edge of Lot 24 and the back lot lines of the Oakhurst Addition to the point of discharge into the culvert. An additional 42 11 pipe be constructed parallel to the existing 36" and 48" pipe from Blackwell to the south side of Hill St. This should alleviate much of the flooding problem. He estimated the cost of this project as approximately $63,000.00. Mayor Harden and the council authorized Tommy Bond, Consulting Engineer; to study Hendricks Drive, Laurel St. and Cherry St. and draw up a drainage plan for those areas and that the council hold all in abeyance until a complete plan of all drainage can be submitted. Mayor Harden presented the. Street Department Report for April, He stated a letter had been sent to the owners asking permission to remove a tile on Northeastern Avenue, and that removal of the tile was granted by the owners and the necessary drainage equipment will be laid, He stated that the Street Department is continuing patching the streets iR the city. Nayor Harden announced that bids for the Street Improvement Program 1973 .... were submitted as follows: HARLEY DERRICK ROLL TYPE C & G per lineal foot $2.40 CONCRETE SLAB 6" $ • 90 sq. ft. VERTICAL C & G $2.75 J & B STRIPING M .• A. LAS ITER CO. INC. $ .0 5 $ .0 3 (Regular Striping) II ASPHALT (ton) SY SINGLE HICKEY CONSTRUCTION $ 9. 71 $.50 EMMETT HAYS , INC. 11,00 .55 BEN M. HOGAN CO. 11,50 .58 SHEARMAN CONCRETE PIPE COMPANY 12 11 Reinf, Con,Culvert Pipe $1.99 per 15 11 II " II II $2.66 " 1811 !I 11 " " $3.37 II 21 11 II II II )I $4.60 II 24 1' II II II II $4.95 II 27 1 ~ II " II II $6.88 " 30 11 II II II II $7.15 II 36" " II II " $10.17 " 42 11 II .. II II $13,82 II 48H " II II II $17,43 II 54" II II " II $22.13 " 60" 11 It II " $27.17 " SIDEWALK 4" ... GONC. BLOCKS $.85 $1.75 CATCH BASINS Min, $300,00 4'x4 1 $350,00 over 11 $400.00 SY DOUBLE OIL (gal.) $.70 $.25 .85 .32 .80 .33 lin. ft. II II II II d I 'II II II II II II II II II II II " II H II Jl II COUNCIL MEETING MAY 3, 1973 PAGE 5 DIXIE CULVERT MFG. CO. CHOCTAW MOODY EQUIPMENT CO. Corrugated Metal Pipe II II II II II II Price List less 20% discount II less 10% discount Use Regular Price List Alderman Adair moved, seconded by Alderman Hill to accept low bids on all bids submitted and proceed with the street work. During discussion, the bids were questioned for their legality; due to no specifications being set out, but Mayor Harden said all work was bid according to the Arkansas Highway Department specifications and the city's subdivisions regulations. It was stated that $155,000.00 was set aside for the Street Program in the 1973 Budget. ROLL CALL and the follwoing voted aye, Aldermen: Honeycutt, Adair, and Hill; and the following voted nay, Aldermen: Wilson and Dougherty. Notion received 3 affirmative votes and 2 negative votes. Motion carried. PARK AND RECREATION "AN ORDINANCE AMENDING ORDINANCES NO. 190 AS AMENDED BY NO. 204 OF THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES • 11 \vas introduced. Alderman Hill moved, seconded by Alderman Dougherty that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Dougherty, Adair, Wilson, and Honeycutt. Motion received 5 affirmative votes and 0 negative votes; motion approved. Ordinance read for FIRST TIME by Mayor Harden. Alderman Hill moved, seconded by Alderman Honeycutt that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Adair, Wilson and Honeycutt. Alderman Dougherty out of room. Motion received 4 affirmative votes and 0 negative votes. ORDINANCE ACCEPTED ON FIRST READING. Alderman Hill moved, seconded by Alderman Wilson to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Hill, Adair, Wilson and Honeycutt.-Alderman Dougherty out of room. Motion received 4 affirmative votes and 0 negative votes; whereupon Mayor Harden read the Ordinance for the SECOND TIME. Alderman Hill moved, seconded by Alderman Honeycutt to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following vote aye, Aldermen: -Hill, Adair, Wilson and Honeycutt. Alderman Dougherty out of room. Hotion received 4 affirmative votes and 0 negative votes; \vhereupon Mayor Harden read the Ordinance for the THIRD AND FINAL TIME. Alderman Hill moved, seconded by Alderman Adair that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Hill, Dougherty, Adair, Wilson and Honeycutt. Motion received 5 affirmative votes and 0 negative votes. Motion carried. COUNCIL HEETING MAY 3, 1973 PAGE 6 Alderman Hill moved, seconded by Alderman Honeycutt th~t the EMERGENCY CLAUSE be approved and adopted, ROLL CALL and the followins voted aye: Aldermen: Hill, Dougherty, Adair, Wilson, and Honeycutt. 5 nyco, 0 t:J.nyo. Motion carried. ORDINANCE AND E'NERGENCY CLAUSE APPROVED AND ADOPfED AND NUMBERED 2 8 9 THIS 3 day of Hay 1973. Alderman Dougherty moved, seconded by Alderman Honeycutt to accept the resignation of Herb Colvert from the Parks and Recreation Connnission effective April 17, 1973. It was suggested that a letter of appreciation be sent Mr. Colvert thanking him for his services. All voted in the affirmative. Mayor Harden asked the council to consider persons for 3 appointments to the Park and Recreation Commission and bring tll.eir suggestions to the next council meeting. GENERAL Alderman Dougherty stated hiring an City Engineer should be the next business the council shouldl.Ef~!'NJ}pJ!r. He stated the Engineer should be certified by the state and knm.r{orc''tlu:• city. It was the consensus of the council to have an informal meeting, Monday, May 7, 1973 at noon at the Holiday Inn, to discuss the hiring and staffing of a City Engineer. Alderman Hill moved, seconded by Alderman Dougherty to accept and to file the ambulance report for April 1973 which reflects collections as $400.00 plus $273.00 subsidy from city, disbursements as $100.00, and with accounts receivable as $1,261.25. All voted in the affirmative, "AN ORDINANCE AMENDING ORDINANCE NOS. 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS: DECLARING AN EHERGENCY AND FOR OTHER PURPOSES.11 was introduced. Alderman Hill moved, seconded by Alderman Honeycutt that the Ordinance be placed on FIRST READING. ROLL CALL AND the following voted aye, Aldermen: Hill, Dougherty, Adair, Wilson and Honeycutt. Hot ion received 5 affirmative votes and 0 negative votes, whereupon Mayor Harden read the ordinance for the FIRST TIME. Alderman Hill moved, seconded by Alderman Dougherty that the Ordinance be accepted on FIRST READING. ROLL CALL AND the following voted aye, Aldermen: Hill, Dougherty, Adair, Wilson and Honeycutt., 5 ayes, 0 nays. ORDINANCE ACCEPTED ON FIRST READING. Alderman Hill moved, seconded by Alderman Dougherty to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and .. the following voted aye, Aldermen: Hill, Dougherty, Adair, Wilson and Honeycutt, Motio~ received 5 affirmative votes and 0 negative votes; whereupon Mayor Harden read the Ordinance for SECOND TIME. Alderman Hill moved, seconded by Alderman Dougherty to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen Hill, Dougherty, Adair, Wilson and Honeycutt. Motion received 5 affirmative votes and 0 negative votes whereupon Mayor Harden read the Ordinance for THIRD AND FINAL TIME. 1509-1601 East Ninth Street o P. 0. Box 646 o 501 374-2225 o City of Jacksonville Attention: Mr. John Hardin, Mayor Jacksonville, Arkansas 72076 Dear Mr. Hardin: With reference to our telephone April 24, 1973 for a six months' supply for the City of Jacksonville on your culvert pipe requirements: Round PiEe Pi;ee ARCH Diameter Gauge Price S;ean-Rise Gauge 12 11 16 $3.30 l.f. 15 II 16 $3.86 l.f. 18 11 X 11" 16 18" 16 $4.4 7 1. f. 22 11 X 13'' 16 21" 16 $5. 11 1. f. 25 11 X 16" 16 24 1' 16 $5.79 l.f. 29 11 X 18" 16 30 II 16 $7.10 l.f. 36 11 X 22 11 14 36'' 14 $10.94 1. f. 43 11 X 27 11 14 42" 14 $12.631.£. 50 11 X 31 11 14 48 11 14 $14. 24 1. f. 58 11 X 36 11 12 54 11 12 $23.60 l.f. 65 11 X 40 11 lZ 60 11 10 $32.35 l.f. 72 11 X 44 11 10 .. The above prices are subject to a 20o/o discount; and I/2 of 1 o/o cash discount. U .-.·"'"''d-~'''~'.iii!•)';' in ten (10) days. ,. We are quoting you on Arkansas Highway Department specifications. , enclosing a copy of ou complete price list, in case you might require pi~,e .i'o. other size or gauge, and we would allow you 20o/o discount from sa1ne. Foiir your information, we are the only corrugated metal culvert rnanufactur~r ' ' ' within the State of Arkansas. Thanking you for your inquiry, we are, Very truly yours, CULVER] :rviANUFACTURING COMPANY \ --~ 7lt . au"-J11- • Davis III, Manager, Culvert Sales JAH:ak Encl. Co rrugnt ed Motftl Culvoll• • F•brlc~tod l'lt>ing tor Groin Elovotoro, Dryer• find Pr~>.cettors Plote Wor~ • Weldnd Oil •nd G~tollno lonkt • Seplk ionk~ • Storo~a T~nkt • SIZE 8'1 10" 12" 15" 18" 21'' 2LI 11 12" 15'' 18" 21" 24" 30" 36" 24" 30" 36" I 42 11 48" 54" 60 11 66" 72" 30 11 36" 42" 48" 54" 60 11 66 11 72 II 78" 84 11 36" 42" 48" 54" 60" 66" 72" 178" •84" 96" I CONNECTING ~~~ II 1300 BOND ST. / ;, 0. BOX 3020 ',. :· • INC. COPPER STEEL PRICES PER LINEAR FOOT F.O.R. DELIVERED GAGE 16 16 16 16 16 16 16 14 14 ll; 14 12 12 12 12 12 12 12 12 12 12 12 10 10 10 10 10 10 10 10 10 10 8 8 8 8 8 8 8 8 8 8 BANDS: ARKANSAS -ALL USERS GALV . C. S . $ 2.41* 2.81''~ 3. 30•'• 3.86* 4. !17* 5.11* 5.79 3.93 4.60 5. t.l2 6.19 7.06* 8.59* 10.94 12.63 4.2 7.30 8.34 9.50 11.56 11+.40* 16. 66~·· 18. 827'• 23.60:1• 25.69 28.05 30.42 14.81 18.11 21.06 24.00 29.52 32. 35•'( 35. 39''~ 38. 53)'; 47.10 50.87 23.16 26.75 30. Ot+ 35.33 38.93 42.66 46.74 56.72 61.22 70.02 ASPHALT COATED $ 2.69 3.18 3. 77 4.43 5.15 5.90 6.70 4.38 5.17 6.10 6.99 7.97 9. 72 12.29 14.19 .04 7.98 9.14 10.41 12.68 15.74 18.23 20.62 25.61 27.93 30.50 33.09 15.93 19. LIS 22.63 25.79 31.52 34.58 37.85 41.20 50.34 54.36 24.51 28.32 31.84 37.35 41.17 45.12 49.42 59.96 64.71 74.00 7" Wide, Same as price of one foot of pipe. 12 11 Wide, Same as one and one-half feet of pipe. 21+" Wide., Same as two feet of pipe.' PAVED & COATED $ 2.98 3.51 4.30 5.09 5 .. 94 6.180 : ' 7 ."73 4. 9-1 , 5.83 &.·a:a,.·· 7 .. 89 9.00 , 11.00 13.83 15 .• 98. 1 ' 8. 76, 10.04 11.45 13. $)8 17.28 20.0;2 22.56 2 7. 9i 0 30.49 .. 33. 31. 36 •. 16 ;1..7.22.': Zl.OO 44.42 27.84 33 •.82 • .. '3'7.13 40.6S , r 44.27 54 03 s'a. '33 • 26 •. 05 •'\ ~ 30.tl ' 33". 89 '' 39.64 :. 43 .72 . 4 7. 92 r .. 52 48 ' 631'6? .. 68 .• 70 7·8 ~ 55 ·I. . ~ *Specification Requirement SEE OTHER SIDE FOR PIPE ARCH • , _::,J.,;-,.:t;,_'f::;n f..:/I:H•~'r ' .. ~I'll tj ' ,, : ~-.:.' r--;---.--;---,-,-.-11-~.1,. c~ YiP1't$•l'A·R $, .. ,{1 I MEMPHIS, TENN .• LITTLE ROCK, ARK. • WEST MEMPHIS, ARK .• POYEN, ARK .• JACKSON, MISS .• COLUMBIA, MISS .• COLUMBUS, MISS .• GREENWOOD, MISS .• UTICA, MISS •• MONTGOMER\A.~; ,· lll~IIN ~~:~::lil 36'' ~2'' 48" 5/j" (IQ II 66" .72 11 78" 36" 42" 48 11 54 11 60 11 66 11 72'' 78 11 84" 90 11 96" l•8" 54." 60" 66" 72" 78" 84 " 90" 96" 102 11 lOB" 114 11 120." 60" 66" 7211 78" 84 II 90 11 96" 102 11 108'' 114" ).20:' GAGE 16 16 16 16 16 16 16 16 14 14 14 14 14 14 14 14 14 1.4 14 12 12 12 12 12 12 12 12 12 l2 12 12 12 10 lO . 10 10 10 10 10 10 1.0 1.0 10. l'.C;"" __ ..,.. Cancels ·August, 1,, 1300 BOND ST . I" P. 0. BOX 3020 I ARKANSAS ALL US ERS PRICE PER LINF..AR FOOT P LAIN GALV . 11.06 12.52 14.18 18.27 19.85 21.57 23.32 24.91 13.17 14.93 16.93 21.50 23.38 25.51 27.67 29.62 31.72 35.99 38.49 22.67 28.23 30.82 33.78 36.78 39.60 42.47 L:B. 23 51.53 57.43 60.99 63.41 67.13 38.61. 42.41 45.69 49.52 53.13 60. 3!~ 6/r. 58 71.] 1 75.Lj6 79.10 83.93 FULL COATED $ (OVER) 12.63 14.33 16.25 20.61 22.43 24.41 26.42 28.26 14.73 16.75 19.01 23.84 25.96 28.35 30.77 32.98 35. 3Lf 40.09 42.85 24.74 30.56 33.42 36.63 39.90 t•2. 96 46.08 52.33 55.90 lfl. 20 45.26 48.79 52.88 56. 7lf 64. 4/f 58.95 FULL $ '" ~ f't J I 0 N M ~ C H !. N ~ ~ Y ~" S L· r '~-: !~· ;.. , • ( '.' t.' r r 1 \·. •': i ; t '· 1 • ( /\ -~ ~ ,t 11 If I .: T .\ '• ,:: r:_;_, U ~~I L' (.~ : •: • U f. f ./J., MEMPH IS. TENN • LITTlE ~lOCI,<. ARK • WEST MEMPHIS, ARK • JACKSON, M ISS • COLUMEllA, MISS • COLUMBUS , M ISS • GREENWOOD: MISS 15.31 17 ,lf7 19.84 · 24 , 6L~ 26.90 29.32 31.77 34.05 17. '•2 19 .88 f 22.59 27 .85 30.43 33 .26 36.13 38.77 41.58 '• 7.16 50.40 28 .33 %.59 37.88 41.54 45.24 48.76 52.32 59.40 63.45 45.66 50.·1.7 54 .14 58.67 ·62. 97 ·71.52 76.50 1300 BOND ST . I .P. 0. B.OX 3020 INC . CORRUGATED HETAL PIPE ARCH -3 11 x l 11 CORRUGAT I ON ARKANSAS ALL USERS PRICE PEH LINEAR FOOT DI AHETER GAGk PLAIN GA LV. FULL COAT ED . --- 43 11 x27 11 (36 11 ) :t 6 $ 11.66 $ 13.21 ' $ 50 11 }d1 11 (/12 11 ) } 6 13 .18 14.99 58"x36" (!I g il) 16 14 .90 16.98 65 11 x40 11 (54") 16 19.09 21. Lt2 72 11 xLt4 11 ( 60 II) 16 20 .78 23.37 . 73 11 x55 11 (66 11 ) 16 22.64 25.51 81"x59 11 ( 71.11) 16 2/f. 59 27.68 ld"x27" (361'-) 1lt 13 .77 15.33 50 11 x31" (li2")~ 1.1~ 15 .5 8 17.40 58"x36 11 (/I 8 11 ) 14 17 .66 19.73 65 11 x40 11 (5 /f II) J.Li 22 .32 . 24.65 72"x l-t4" (60 11 ) ]lf 21+. 31 26.90 73 11 x55" (66") 11+ 26.58 29.43 81 11 x59" (72") 14 28.94 32.04 · 87"x63" (78") 14 31 .21 34.57 95 11 x67" (8ft II) lit 33.63 37.25 J l03"x7l" (9 0") lLt 38.35 42.44 l12"x75" (96") 14 4 1.1 8 45.55 58"x36" (/18 11 ) 12 23.39 25.47 65"xlt0 11 (51+") 12 29.05 31.38 72"'x44 11 ( 60 ll) 12 31.75 34.34 73"x55" (66") 12 31+. 86 37.70 81 11 x59" (7211) 12 38.06 41.16 87 11 x63" ( 78") 12 41.19 44.55 95"x67" ( 84 II) 12 ltlt.38 47 .98· 103"x71" (90") 12. 50.59 54.68 112"x75" (96") 12 5/+. 2 3 58.60 l'•117"x79 1' (102 11 ) 12 60 .Lt6 65.10 1(128"x83" (108 11 ) 12 61+. 36 69.27 *137 11 }:87 11 (114 11 ) 12 67.12 *142"x9J.11 (120") 12 71.19 81"x59" (72") 10 1+6 . 9 6 50.07 87"x63 11 (7 8 ") 10 51.1 1 54.46 95"x67 11 ( B4 II) 10 5.'.i .03 58.64 103"x7l" (90") 10 62.69 66.80 112"x75" (96") 10 67 .27 61.65 *117 11 x79" (102 11 ) 10 71+ .1 3 78.78 l',12 8"x8 311 (108 11 ) 10 78 .83 83.75 *l37"x87" (lll+") 10 82 .81 ,.'142"x9l 11 (120") 1.0 87.99 *AVAILABLE ONLY Upon Reque s t au d Approval. ._1 ti ~· 1 K t 1 c 1 , '·' /': M J., r; .._. 1 :-. r 17 " ~ •... ~ 1 (; t" • , 1 ft 1 ... I " , • • A ) ... 'J l. E H T ~ MEMPHIS. TENN • LITTLE ROeK. ARK, • WEST M E MPHIS. ARK • JAC KSON. MISS • C O L UMBIA . MISS • C OLUMBUS. MISS • G REENWOOD . MISS • :rrr CORRUGATED CULVERT PIPE & SUPPLIES ROUND PIPE DIAMETER GAUGE PLAIN COATED COATED & PAVED an 18 1.88 8" 16 2.49 2.80 3.10 10 11 18 2.31 10 11 16 2.88 3.26 3.64 12 11 18 2.70 12 11 16 3.30 3.77 4.30 12 11 14 3.93 4.38 4.91 15 11 18 3.22 15 11 16 3.86 4.43 5.09 15 11 14 4.60 5.17 5.83 18 11 . :_ 18 3.88 18 11 16 4.47 5.15 5.94 18 11 14 5.42 6.10 6.88 18 11 12 7.30 7.98 8.76 21 11 16 5.11 5.90 6.80 ?111 14 6.19 6.99 7.89 . ' ·~til 12 8.34 9.14 10.04 )411 16 5. 79 6.70 7.73 ~411 14 7.06 7.97 9.00 "411 12 9.50 10.41 11 .45 ... a .. -16 7.10 8.22 9 .51 30 11 14 8.59 9.72 11.00 30'' 12 11.56 12.68 13.98 30 11 10 14.81 15.93 17.22 36'' 16 9.22 10.57 12.11 36 11 '14 10 .94 12.29 13.83 36 11 12 14.40 15.74 17.28 36 11 10 18.11 19.45 21.00 36 11 8 23.16 24.51 26 .05 42 11 14 12.63 14.19 15 .98 42 11 12 16.66 18.23 20 .02 42 11 10 21.06 22.63 24.42 42 11 8 26.75 28.32 30.11 48 11 't 14 14.24 16.04 19.54 48 11 12 18.82 20.62 22.56 48 11 10 24.00 25.79 27.84 48 11 8 30.04 31.84 33~89 54 11 12 23.60 25.61 27.91 54 11 10 29.52 31.52 33 .-s2 · 54 11 8 35.33 37.35 39.64 6.011 12 25.69 27.93 30A9 'au 10 32.35 34.58 37.13 ou 8 38.93 41.17 43~72 , fj611 12 28.05 30.50 33.31 . C\611 10 35.39 37.85 40.65 .5" 8 42.66 45.12 47.92 72 11 12 30.42 33.09 36.16 72 11 10 38.53 41.20 44.27 72 11 8 46.74 49.42 52.48 7.811 10 47.10 50.34 54.03 78 11 8 56.72 59.96 63.66 84 11 10 50.87 54.36 58.33 84 11 8 61.22 64.71 68.70 96 11 8 70.02 74.00 78.55 3-Corr. Same as 1' Pipe 5-Corr. Same as 1~· Pipe 10-Corr. Same as 2' Pipe Mr --.v EQUIPMENT & SUPPLY COMPAN Y -Pip e Pr i ce s continued Page PI PE ARCH SPAN RISE PLAIN COA TE D COATED & PAVED 18 11 X 1111 4.22 4.80 5.93 18 11 X uu 4.97 5.54 6.67 22 11 X 13 11 4 .86 5.54 6.89 22 11 X 13 11 5.81 6.49 7.84 22 11 X 13 11 7.68 8.37 9.72 25 11 X 16" 5.52 6.31 7.88 25" X i6 11 6 .6 1 7.40 8.97 25 11 x 16~~' 8 .7 6 9.55 11.12 29 11 X 18" 6.22 7.13 8.92 29 11 X 18 11 7.50 8.40 10.18 29" X 18" 9 .94 10.84 12.64 36" X 22" 7.5 8 8.72 10.93 36 11 X 22 11 9.07 10.21 12.43 36 11 X 22" 12.04 13.18 15.39 36 11 X 22 11 15.29 16.42 18.64 43" X 27" 9.82 11.17 13.83 43" X-27" 11.55 12.90 15.55 43" X 27 11 14.99 16.34 19.00 43 11 X 27" 18.71 20.06 22.71 43" X 27 11 23.76 25.10 27.77 50" X 31" 13.27 14.85 17.95 50 11 X 31 11 . 17.32 18.90 21.99 I 50" X 31 11 21.72 23.28 26.38 50" X ~1 11 27.41 28.98 32.08 58" X 36 11 14.97 16.76 20.30 58 11 X 36 11 19.55 21.34 24.87 58" X 36 11 24.72 26.51 30.06 58 11 X 36 11 . 30.77 32.56 36.10 65" X 40 11 24.41 26.43 30.40 65 11 X 40" 30.33 32.35 36.32 · 65 11 X ' 40 11 36.15 38.16 42.13 72 11 X 44ii 26~63 28.87 33.27 72" X 44 11 33.27 35.51 39.92 72 11 x.44" 39.86 42.10 46.50 79 11 X 49" 29.11 31.58 36.43 79" X 49" 36.47 38.92 43.77 79" X 49 11 43.74 46.20 51.04 85"x 53" 31.69 34.36 "39. 66 85 11 X 53" 39.80 42.48 47.77 85" X 53" 48.02 50.70 55.98 t· CITY COUNCIL OF JACKSONVILLE, ARKANSAS PRAYER ROLL CALL PRESENTATION OF MINUTES CORRECTIONS AND/OR ADDITIONS TO THE MINUTES WATER DEPARTMENT FIRE DEPARTMENT POLICE DEPARTMENT SANITATION DEPARTMENT PARKS & RECREATION PLANNING COMMITSSION GENERAL MAYOR 1 S ANNOUNCEMENTS ADJOURNMENT AGENDA May 17, 1973 Regular Meeting-May 3, 1973 Regular Meeting-April 19, 1973 Cash Receipts & Disbursements Accounts "Payable Landfill Commission Appointments Waiver Mobile Home-Jack Pearle Minutes Regular Meeting May 1, 1973 Ordinance #291 Mosquito Control Codification of City Ordinances 1 :,_,(, Ben Rice f COUNCIL MEETING MAY 3, 1973 PAGE 7 Alderman Hill moved, seconded by Alderman Dougherty that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Hill, Dougherty, Adair, Wilson and Honeycutt. Motion received 5 affirmative votes and 0 negative votes. Motion carried. Alderman Hill moved, seconded by Alderman Dougherty that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL AND the following voted aye, Aldermen: Hill, Dougherty, Adair, Wilson and Honeycutt, 5 ayes, 0 nays. Motion Carried. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 2 9 0 this 3rd day of May 1973. Mayor Harden announced that the Crime Commission Board has tentatively disapproved the City's application for a drug control grant. He said the funds set up by the Federal Crime Commission no longer purchase automobiles. Mayor Harden suggested that the city purchase the automobile as their matching portion of the grant and the government match with 2 men and radio equipment for the drug control project; or a lease agreement between the city and the government be drawn up to operate an unmarked car in the city. ADJOURNMENT There being no further business to come before the Council on motion of Alderman Hill, seconded by Alderman Wilson, and by consent of all members present, the Council adjourned until its next regular meeting to be held May 17, 1973 in the Council Chambers. ATTEST: ~tZ-ar FLOY ~TS, CITY CLERK COUNCIL MEETING MAY 17, 1973 7:30p.m. to 9:30p.m. MUNICIPAL BUILDING 75 The City Council of the City of Jacksonville met Thursday, May 17, 1973 at 7:30p.m. in the Municipal Building. The Meeting was called to order by Mayor Harden, pre- siding officer, and the invocation was given by Alderman Honeycutt. On Roll Call the follo~-Ying members were present as their names were called, Aldermen : Rill, Adair, Hilson and Honeycutt; 4 present, 2 absent; a quorum was declared. Alderman Dougherty and Lehman were absent. Others present were Mayor Rarden, Clerk Avants, Ben Rice; City Attorney; Jerrel N. Fielder, representative of Bond Consulting Engineers; Ophelia Blasingame, Beautification Director; Gerald Hamm, Sanibation Supervisor; and Bill Oakley, Street Supervisor. PRESENTATION OF HINUTES The minutes of the regular meeting of May 3, 1973 were presented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES Correct ·on or add tions to the Minutes for the Regular Meeting of April 19, 1973 was the nex t order of business, after no corrections or additions were presented. Alderman Hill moved, seconded by Alderman Honeycutt that the Minutes stand approved as written. All voted in the affirmative. Motion carried. ~<TATER DEPARTMENT Alderman Wilson moved, seconded by Alderman Honeycutt to approve for payment the current accounts payable in the sum of $7,618.01 for the Jacksonville Water and Sewer Department. All voted in the affirmative. Motion carried. A report of cash receipts and-disbursements for April 1973, for the Jacksonville Water and Sewer Department~· was presented for study. Hr. Jerrel N. Fielder, representative of Bond Consulting Engineers, reported bids on Phase I of the Water Improvement Project have been advertised for one week as of May 17, 1973. He stated bids will be advertised through May 30, 1973. Mr. Fielder also stated 14 or 15 contractors, 5 of which are major general contractors, have responded to the bids. FIRE DEPARTMENT POLICE DEPARTHENT Mayor Harden stated Police Chief Leonard Brickell, suggested eliminating the title of radio operator and giving all the radio operators the position of patrolman. The men will continue to operate the radios, but by being advanced to patrolmen will receive pay in that category. He stated that additional personnel will not have to be hired and that regular patrolmen can learn to operate the radio. Mayor Rarden announced that the Police Department is having their annual Fish Fry, Monday, May 21, 1973, at 5:00p.m. to 8:00p.m., at the Jacinto Lodge. He that all members of the council are invited.- COUNCIL MEETING PAGE 2 MAY 17, 1973 Hayor Harden reported that Jay V. Gamble had resigned from the Police Department after a few weeks employment, that he gave no reason for his resignation, SAN1TATION DEPART~ffiNT Nayor Harden asked for any discussion pertaining to the letters he sent to the council members, vetoing the Arkansas Lan df ill Corporation 's bid of $4,954 .35 passed May 3, 1973. lle stated a letter exercisi.ng his veto power as authori~ed by Arkansas Statues annotaded, Section 19-1014 has been filed in the Ctty Clerk's oFEice ~1ay l~, 1973. :1-tayor Rarden also presented a letter to the col.mcil exp aining his reason~ or vetoing the measure. Hayor Harden, Ben Rice, City Attorney; and Mr. Field r drafted a new bid form complete ~·lith specifications for the City of Jncksonvi lle P'~rt.<linl ng to the landfill operation ~·Thich he presented. The contract is based on the pop lat ion of the city and its needs. Ile also stated Ben Rice has given legal Approval of the contract. It was the consensus of the coun c i to study the contract thor ou ghly and meet at the Holt day Inn, Nonday, M~y 21, 1973 at 12 :00 noon to discus s the terms of the contract. STREET DEPARTHENT The Street Department Report for April ~vas presented by J•1ayor Harden. He stated Loop Road is un de r repa'r and that culverts are being placed a cross the road to alleviate part of the drainage pr blem in that area. He said that since the baseball season has s tarted the Street and Park Departments have ~rorked to gether hauling d irt to the ball fields at Dupree P.e trk, ~,.hich had been under wat er . He further re ported th.e Street Department has continued to clean the ditches e specially along MacArthur and Rehel Drives. lie satd that 22~ Lons of asphalt have b een l aid ln the city during the month. Trash pick-up will be slackening for the summer so that im- provements and repa:l.rs to the city 's streets can begin i n a couple of weeks, He stated he hoped t hire some summer employees to pick up trash regularly. Mr. Fielder presented the following plans for drainage: (1) DRAINAGE BETWEEN MacARTIWR DRIVE AND MARSHALL ROAD The existing channel is crooked, very narrow and heavily vegetated. It has proven to be insufficient size to carry the run off, It is recommende d that the channel be straightened and enlarged. In order to do this , Pase1nents "t·7ill have to be s ecured from approximately twenty (20) prop erty 0\·mers. The proposed channel is approximately 1, 600 feet long and contains approximately 1,000 cub ic yards of ex~nvation. The existing channel from the west boundary of Harshall Road Subdivision to Harshall Road, needs to be cleaned out, (2) DRAINAGE STUDY FOR SUNNYSIDE HILLS ADDITION, CHERRY AND LAUREL STREET AREA AND SURROUNDING AREA. The drainage for the above mentioned area has its beginning West of Highway No. 161 in the Bra'den and Brewer Street area. The storm drainage is carr ied in a combination of open, natural ditches, pi:pe r COUNCIL MEETING PAGE 3 MAY 17, 1973 culverts, and open concrete ditches. The pipes and concrete ditches are of sufficient cross section to carry the run-off of a SO year storm; however, the natural channels have weeds, trees, etc. growing in them, that greatly retard flow through the channels. The cross sections of the channels should be increased by excavation because their is a series of right angle turns that the channel makes on its route to the crossing under Highway No. 161. Most of the channels are of sufficient cross section to carry the run off but they are heavily vegetated, This vegetation affects the hydraulic characteristics of the channels to such an extent that their capacity is reduced 50% or more. After discussion, it was decided to take their recommendations under advisement and to discuss the problem with adjoining property owners to see if easements can be obtained. Mayor Harden reported that representatives of Pollution Control inspected the city's facilities last week and that they found several things at the sewer plant that needs correcting, which the city agreed to do; however, he would wait until recommendations are received on the East Sewer Plant from Pollution Control. PARK AND RECREATION Mayor llarden presented a list of recommendation for appointments to the Park and Recreation Commission for study. He stated four vacancies on the Park and Recreation Commission need to be filled. Mayor Harden requested that the council hold any further recommendations until the next regular council meeting. He stated a study of these men and their qualifications can be made during that time. I I Mayor Harden stated that Howard Dunn, a member of the Park and Recreation Commission term had expired April 20, 1973, and has been reappointed for a 5 year term. Aldetman Adair moved, seconded by Alderman Wilson to ratify the Mayor's re- appointment of Howard Dunn for a term of 5 years expiring April 20, 1978. Motion approved by voice vote. PLANNING CO~ll1ISSION Jack Pearle, resident 3415 North First St, Jacksonville, Arkansas requested the council to temporarily waiver the zoning of approximately one acre of land, two miles north of Jacksonville at Taneyville. After discussion Alderman Adair moved, seconded by Alderman Hill to refer this matter to the Planning Commission for their recommendation to the council. The Planning Commission's Minutes of May 1, 1973 were read and the following action taken upon their recommendations: It was the consensus of the council to hold in abeyance, a request for a waiver from the Arkansas Cable Television, Inc. to allow a 100 ft. tower; until further information concerning its location and approval with the Federal Aviation Agency and the Air Base is received. . ... COUNCIL MEETING PAGE 4 MAY 17, 1973 Alderman Wilson moved, seconded by Alderman Adair to approve the Replat of Madden Subdivision name changes. All voted in the affirmative. Alderman Adair moved, seconded by Alderman Honeycutt to accept the Planning Commission's recommendation to rezone Block 5, Crestview Addition from R-1 to C-2. All voted in the affirmative, (This is the Presbyterian Church property.) Alderman I.Jilson moved, seconded by Alderman Honeycutt to grant the request for the rezoning of Lots 10 and 11, Block 6, Crestview Addition from R-1 to C-2. All voted in the affirmative. (This property is across from Bob Elliott and Ivy Hall Garage.) Alderman Wilson moved, seconded by Alderman Honeycutt to accept rezoning of Lots 1, 2, 3, 12, 13 and 14 Block 6, and Lot 14, Block 2, Crestview Addition from R-1 to C-2. All voted in the affirmative. (Property behind Ivy Hall Garage on Jeff Davis across the street and then back up to Double 11 R11 Garden Shop.) Alderman Adair moved, seconded by Alderman Hill to accept the Planning Commission's recommendation to deny rezoning all of Block 5, Edgewood Subdivision, all of Block 1, Edgewood Subdivision, containing lots numbered consecutively 2 through 24 and Lots 14, 15, 16, and 17, Block 1, Crestview Addition; Lot 1 through 10, Block 4, Crestview Additon, from R-1 to C-2, All voted in the affirmative. Alderman Adair moved, seconded by Alderman Honeycutt to accept the Planning Commissions's recommendation to change the name of South James St. to Redmond Road and the lots should be in sequence and specifications of streets should be met in the final plat of Metropolitan Commercial Estates. All voted in the affirmative. Alderman Adair moved, seconded by Alderman Wilson to table the final plat, Section 4, Northwood Acres, until further information concerning the elevation of the lots is acquired. All voted in the affirmative. "AN ORDIANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSONVILLE, ARKANSAS; ~ffiNDING ORDIANCE NOS. 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN E:tv!ERGENCY AND FOR OTHER PURPOSES. 1:1 ~vas in traduced. Alderman Hill moved, seconded by Alderman Wilson that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Adair, Wilson and Honeycutt, Notion received 4 affirmative votes and 0 neg- ative votes; motion approved. Ordiance read for first time by Nayor Harden, Aldennan Wilson moved, seconded by Alderman Hill that the Ordiance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Adair, Wilson and Honeycutt. Notion received 4 affirmative votes and 0 negative votes. ORDINANCE ACCEPTED ON FIRST READING. Alderman Hill moved, seconded by Alderman Honeycutt to suspend the rules and place the Ordiance on SECOND READING, ROLL CALL and the following voted aye, Aldermen: Hill, Adair, Wilson and Honeycutt. Notion received 4 affirmative votes and 0 negative votes; ,.;rhereupon Mayor Harden read the Ordiance for the SECOND TIHE, COUNCIL MEETING PAGE 5 MAY 17, 1973 Alderman Hill moved, seconded by Alderman Adair to further suspend the rules and place the Ordiance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Hill, Adair, Hilson and Honeycutt. Motion received 4 affirmative votes and 0 negative votes; whereupon Hayor Harden read the Ordinance for the THIRD AND FINAL THill. Alderman Hill moved, seconded by Alderman Adair that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Hill, Adair, Wilson and Honeycutt. Motion received 4 affirmative votes and 0 negative votes. Motion carried. Alderman Hill moved, seconded by Alderman Adair that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye: Aldermen: Hill, Adair, Hilson and Honeycutt; 4 ayes, 0 nays. Motion carried. ORDINANCE AND EMERGE NCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 2 9 1 this 17th day of May 1973. GENERAL Mayor Harden presented a cost projection for Mosquito Control. Salary is based on one person at $500.00 per month and a average of 8 hours overtime at $110.00 per week. Fringe benefits include Social Security, Retirement Benefit, Insurance and Horlanen' s Compensation ($142 .30). The following equipment will be supplied for this project: 1) pick up truck 2) fogger 6) hand spr~yers Larvae side (50-1) estimate II " " $2,450.00 1,200.00 99.84 8.92 per gal. The approximate cost of the project (excluding larvae side and 2 extra men) is $12,749.84. Alderman Hill moved, seconded by Alderman Honeycutt to appropriate $20,000.00 out of Revenue Sharing Funds to begin the project. All voted in the affirmative. Ben Rice, City Attorney, suggested the city codify the ordinances. Many ordinances will be excluded and new ordinances will be added. He further stated this would simplify the task of looking for a particular ordinance. He stated price estimates would be taken from several companies that specialize in this field, and mentioned the Arkansas Nunicipal League had just started this line of work and are nmv presently codifying the ordinances of England, Arkansas. He stated a copy of their work would be sent to us as a sample. Hayor Harden stated he felt that ~runicipal League would be familiar ~vith the Arkansas laws. It was the consensus of the council to defer consideration of the codification of the ordinances until price estimates could be acquired, and a appropriation from Revenue Sharing Funds could be set up to pay for this project. ADJOURNNENT COUNCIL MEETING PAGE 6 :MAY 17, 1973 There being no further business to come before the council on motion of Alderman Adair, seconded by Alderman Hill, and by Consent of all members present the council adjourned until its next reBular meeting to be held June 7, 1973 in the Council Chambers. ATTEST: SPECIAL COUNCIL MEETING MONDAY, MAY 21, 1973 HOLIDAY INN 12:00 a.m. to 1:30 p.m. The city council of the City of Jacksonville met Monday, May 21, 1973 at 12:00 noon at the Holiday Inn. Meeting was called to order by Mayor Harden, presiding officer. Q , On Roll Call the following members were present as their names were called, Aldermen: Richard Adair, Larry Wilson, Osco Honeycutt and Harry Dougherty. Present 4, absent 2, a quorum was declared. Aldermen Lehman and Hill were absent. Also present were Mayor Harden, Clerk Avants, Tommy Bond and Jerrel Fielder of Bond Consulting Engineer; Erma Houston, Mayor's Secretary; Henry Smith, owner Arkansas Landfill Corporation; Ben Rice, City Attorney; and Steve Collins, reporter with the Jacksonville Daily News. PURPOSE OF THE MEETING Mayor Harden stated the purpose of the Special Meeting was to discuss the contract documents, plans and detailed specifications of the Sanitary Landfill which was presented at the Council Meeting of May 17, 1973. SANITATION DEPARTMENT Alderman Hill who was absent due to attending a National Guard Camp, stated in ~rriting that in his opinion the contract should be revised in these particulars: 1) Equipment specified is to small for the quanitity of garbage that will be handled 2) Provisions required the contractor to have a state license, and no contractor has bid as a state licensed contractor, and that he felt that no one here can comply. After discussion it was generally agreed that the following changes should be made in the contract and specifications: 1) Delete sentence about contractor being licensed by state 2) Delete paragraph about the check for 5% of the yearly exceeding 10% of the capital of the bank on which it is drawn 3) Change wording about the amount of waste to be disposed 4) Add a sentence to set the maximum fee to be charged to private haulers 5) Change equipment requirements 6) Add sentence to give the city first option to purchase excess soil Alderman Wilson moved, seconded by Alderman Honeycutt that Mayor Harden be authorized to accept bids on the contract with the atlerations and additionsaforementioned. All voted in the affirmative. There being no further business to transact at this Special Meeting, it was moved by Alderman Adair seconded by Alderman Wilson that the meeting be adjourned. All voted in the affirmative. ATTEST: ./ -#~L'= CITY COUNCIL OF JACKSCNVILLE, ARKANSAS PRAYER ROLL CALL PRESENTATICN OF MINUTES CORRECTIOOS AND/OR ADDITIOOS 1'0 THE MINUTES WATER DEPARTMENT FIRE DEPARTMENT POLICE DEPARTMENT SANITATION DEPARTMENT STREET DEPARTMENT PARKS & RECREA TI CN GENERAL MAYOR'S ANNOUNCEMENTS ADJOURNMENT AGENDA June 7, 1973 Regular Meeting-May 17, 1973 Special Meeting-May 21, 1973 Regular Meeting-May 3, 1973 Bids Report-T.R. Bond Fire Chief's Report Civil Service Commission-Appointment Police Chief's Report Landfill Bids Street Report-Mayor Harden Commission Appointments City-Quarterly Report-Mrs. Avants Cable TV Tower Codification of Ordinances-Ben Rice Metroplan Board of Directors-Appointment Northwood Acres-Doug Wilkinson Ambulance Report Flood Insurance-Alderman Wilson COUNCIL MEETING JUNE 7, 1973 MUNICIPAL BUILDING 7:30p.m. to 11:15 p.m. The City Council of the City of Jacksonville met Thursday, June 7, 1973 at 7:30p.m. in the Municipal Building. The meeting was called to order by Mayor Harden, presiding officer, and ·the invocation was given by Alderman Adair. On Roll Call the following members were present as their names were called, Aldermen: Hill, Dougherty, Adair and Wilson, 4 present, 2 absent, a quo~~m was declared. Alderman Honeycutt was present after Roll Call. Alderman Lehman was absent from the meeting. Others present were Mayor Harden; Clerk Avants; Ben Rice, City Attorney; Tommy Bond and Jerrel Fielder of Bond Consulting Engineers; Gerald Hamm, Sanitation Supervisor and Dick Hu~k, Park Director. PRESENTATION OF MINUTES The minutes of the regular meeting of May 17, 1973 and the special meeting of May 21, 1973 were presented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES Correction or additions to the Minutes for the Regular Meeting of May 3, 1973 was the next order of business, after no corrections or additions were presented, Alderman Hill moved, seconded by Alderman Adair that the Minutes stand approved as written. All voted in the affirmative. Motion carried. WATER DEPARTMENT Tommy Bond, Consulting Engineer reported bids on Schedule I (wells) Schedule II (transmission lines), Schedule III (elevated tank) and Schedule IV (Pump Station) have been tabulated. The two low bidders on Schedule III did not fill in the "Bidder's Certification11 required by HUD and the bids are ineligible for consideration. The low bidder on Schedule IV had an error in their bid and the corrected totals based on unit prices would be higher than the next low bidder. The following bids were presented for work Schedule I and II: SCHEDULE I (wells) SINGER CO. STUTTGART, ARK. $124,657.01 SCHEDULE II (lines) WORTH JAMES LITTLE ROCK, ARK. $767,186.14 Alderman Wilson moved, seconded by Alderman Dougherty to award bids for Schedules I and II; and to reject all bids on Schedule III and IV and to advertise to re-bid the work on there Schedules. All voted in the affirmative. Tommy Bond stated work orders would be issued immediately on Schedule I and complete tests will be made on the test wells before transmission lines are laid for Schedule II. He further stated that it would be late this year before the new transmission lines would be used. Tommy Bond further stated that it might be possible that the city may have a water shortage this summer and suggested that Boy Scouts take bricks around to residents of the city and ask them to place the bricks in the toilets, therefore decreasing the amount of water needed to flush the toilet. Mayor Harden stated that citizens may be asked to conserve water to help alleviate a full water shorta8e. u 1 COUNCIL 1'1EET ING PAGE 2 JUNE 7, 1973 GENERAL Hayor Harden requested and was granted permission to deviate from the order of the agenda to hear requests from the audience. Mr. Buddy Hackett, representative of Arkansas Cable Television and Tom Hixon, manager of the Jacksonville Cable Television System stated the Federal Aviation Agency has approved a 150 ft. television tower to be located at the corner of 'Hain Street and Campbell Drive. Hr. Mixon further reported that possibly by September the Jacksonville area will be supplied with the Cable Television service, Alderman Adair moved, seconded by Alderman Honeycutt to accept the request for a waiver from the Arkansas Cable Television, Inc. to allow a 150 ft. tower at aforementioned location, All voted in the affirmative. Captain Haclear, resident from the Oakhurst Addition asked the cquncil when drainage improvements are going to be started, Mr. Bond presented recommendations to the council for the Oakhurst Addition Hay 3, 1973, He reported the initial part of the drainage is replacing pipe which is about a $25,000.00 project. The overall drainage project ~.,;rould be about $63,000.00. Alderman Adair moved, seconded by Alderman Hill to authorize Tommy Bond, Consulting Engineer, to draw up plans, specifications and cost estimates for drainage work in the Oakhurst area, in two phases, which includes construction of a 42" concrete pipe and construction of an open type ditch, both on the lower end of Oakhurst, 'Hotion approved by voice vote, l'tr. Bond pointed out that preliminary plans have already been formulated for the work in most of the areas. He indicated that he could present the plans and specifications for all areas of drainage at the July 5th Counc i1 Heet ing. 'While in the Oakhurst area discussion, Alderman Wilsorirooved, seconded by Alderman Dougherty that City Attorney Rice be authorized to ~.;rrite a letter to James Canfield and ask that he remove a culvert from a drainage ditch that runs through his yard, so the ditch can be lowered and have a better drain. All voted in the affirmative, In further discussion of drainage problem areas, Alderman Dougherty moved, seconded by Alderman I.Jilson to authorize Tommy Bond, Consulting Engineer, to dra'.;r up plans, specifications and cost estimate for drainage work in the Laurel-Cherry area and the Calhoun Branch, Hotion approved by voice vote, Hayor Harden pointed out complete plans cannot now be made in the above mentioned areas until property owners there will grant easements to the city, and encouraged the Council members to help try to obtain the easements, FIRE DEPARTHENT Alderman Hill moved, seconded by Alderman Honeycutt to accept and file the Fire Department Report for Nay which reflects 5 general alarms and 13 still alarms with estimated fire loss during the month of $1,400,00, All voted in the affirmative. Mayor Harden requested the council to hold in abeyance any reccomendation they wish to submit for the Civil Service Commission appointments until the next regular council meeting. POLICE DEPARTMENT COUNCIL MEETING PAGE 3 JUNE 7, 1973 Alderman Honeycutt moved, seconded by Alderman Hill to accept and to file the Police Department report for May 1973 which reflects 395 cases brought before the Municipal Court with total cash from fines, forfeitures and other payments as $12,872.10. All voted in the affirmative. SANITATION DEPARTMENT Mayor Harden announced that bids were opened for the operation of the sanitary landfill on June 7, 1973. Alderman Wilson moved, seconded by Alderman Dougherty to table the bids until the next regular council meeting. It was recommended that the council study the bids. All voted in the affirmative. Arkansas Waste Disposal submitted a letter stating that its operation is in compliance with requirements of the Pollution Control Commission, and Alderman Wilson stated he would like to see a letter from Metro Waste Operation stating they are ale0 in compliance with the Pollution Control requirements. Arkansas Landfill Corporation operators have indicated they will also be in compliance with the requirements. Mayor Harden said letters will be obtained from the above mentioned companies. STREET DEPARTMENT Mayor Harden presented the regular Street Department report. He stated Loop Road has been patched and there are plans to single seal Redmond Road and Military Road. He further stated if the road is continued to be used at the landfill it will need to be sealed. Mayor Harden stated that asphalt has been laid on the streets through the city and trash pick-ups are being made, when possible. Preservation of the city streets will be necessary until re-construction can be done. PARK AND RECREATION Hayor Harden stated several reconnnendations for the 3 vacancies on the Park and Recreation Commission have been submitted. He recommended the council appoint Jack Furth to a 5 year term, said term expiring June 7, 1978; and Reedie Ray to a 4 year term, saidmrm expiring June 7, 1977. He furthered recommended Joe Williamson to serve the unexpired term of Herb Colvert, said term expiring April 20, 1975. Alderman Dougherty moved, seconded by Alderman Hill to ratify the Mayor's appointments to the Park and Recreation Commission. All voted in the affirmative. GENERAL Mrs. Flay Avants, City Clerk, presented the City's Quarterly Report for January through March 1973 of expenditures and cash receipts. The 1973 Budget Estimate, Amount Collected through March 31 and Balance Left to Collect on the budget estimate were the basis of the report, After discussion, it was the consensus of the council to accept and file the City's Quarterly Report for January thru March 1973. Ben Rice, City Attorney, presented samples of books of ordinances that have been codified. Each company includes a table of contents and index. He stated the cost would be approximately $5,000,00 -$7,000.00 to codify the city's ordinances. Alderman Adair moved, seconded by Alderman Wilson to advertise for bids for the codification of city ordinances and to appropria~ ~he expenditure from Revenue Sharing funds. All voted in the affirmative. COUNCIL MEETING PAGE 4 JUNE 7, 1973 Mayor Harden stated he is presently the City's representative on the Metroplan Board of Directors and said he felt an alderman should represent Jacksonville on the Board as he has been unable to attend some meetings due to other duties. Nayor Harden stated it would require the alderman to attend the meeting held once a month; and recommended that Alderman Robert G. Hill replace him as the representative on the Metroplan Board of Directors. Alderman Honeycutt moved, seconded by Alderman Adair to ratify the Mayor's appointment, of Alderman Hill to the Metroplan Board. All voted in the affirmative, Doug Wilkinson, representative of the Planning Comm ission, presented a final plat of Northwood Acres. He stated that the el evatt on of 11 lots on the west end of Northw0od Acres where constru.ction will take place on Lots 10-15, Block 7 and Lots 5-9, Block 8 wi 11 be such that they tvill be free of any flooding. He further stated the Planning Commission will approve the elevation requirments before a final plat is submitted on the entire subdivision. Alderman Wilson moved, seconded by Alderman Dougherty to accept the final plat of Northw·ood Acres Section 4, Lots 10-15, Block 7 and Lots 5-9, Block 8. (11 lots) All voted in the affirmative. Discussion pertaining to sidewalk provisions included in the Subdivision Regulations followed. It was stated that an area of 100 ft. in width or more or a ~acre of land does not require a sidewalk to be constructed, Alderman Adair moved, seconded by Alderman Dougherty to authorize Ben Rice to amend the subdivision ordinance and delete the ~ acre lot not requiring a sidewalk to be constructed, All voted in the affirmative. Alderman Wilson moved, seconded by Alderman Adair to accept and to file the ambulance report for May, 1973 which reflects collections as $970.50, disbursements as $185.00 and Accounts Receivable as $1,244.25. All voted in the affirmative. Alderman Larry Wilson presented to the council a resolution concerning flood insurance for the City of Jacksonville. He stated that residents are not able to obtain this insurance due to City not having the resolution adopted, He stated a representative from the Soil and Water Agency will be present at the next regular council meeting to answer any questions. It w·as the consensus of the counci 1 to hold the resolution in abeyance so that a study can be made of the resolution. MAYOR'S ANNOUNCEMENTS Hayor Harden reported a lm11suit has been filed against the city on May 18, by Mr. Harry Dougherty and his brother Robert P. Dougherty. He stated the matter was referred to Ben Rice, City Attorney. Mr. Rice stated he had filed an answer to the complaint and had posed ten questions to be anslvered by the Plaintiffs and will receive information in the next few \\leeks. ADJOURNMENT There being no further business to come before the cooncil on motion of Alderman Adair, seconded by Alderman Wilson, and by consent of all members COUNCIL MEETING PAGE 5 ..nJNE 7, 1973 present the council adjourned until its next regular meeting to be held June 21, 1973 in the council chambers. ATTEST: FLOY A NTS, CITY CLERK ·1:1 f CITY COUNCIL OF JACKSONVILLE, ARKANSAS PRAYER ROLL CALL PRESENTATION OF MINUTES CORRECTIONS AND/OR ADDITIONS TO THE MINUTES FLOOD INSURANCE WATER DEPARTMENT FIRE DEPARTMENT POLICE DEPARTMENT SANITATION DEPARTMENT STREET DEPARTMENT PLANNING COMMISSION MAYOR 1 S ANNOUNCEMENTS ADJOURNMENT AGENDA June 21, 197 3 Regular Meeting-June 7, 1973 Regular Meeting -May 11, 1973 Special Meeting-May 21, 1973 Bill Stevenson Div. Soil & Water Resources- (Larry Wilson, Sponsor) Resolution Receipts & Cash Disbursements Accounts SPayable Sewer Pump Outside City-Water Connections Karen D. Cline Ben F. McNew Civil Service Appointment Landfill Garbage on curb Drainage-Oakhurst Report-Mayor Harden Minutes-Regular Meeting-June 5, 1973 Ordinance #292 COUNCIL MEETING JUNE 21, 1973 MUNICIPAL BUILDING 7:30p.m. yo 10:30 p.m. The City Council of the City of Jacksonville met Thursday, June 21, 1973 at 7:30p.m. in the Municipal Building. The meeting was called to order by Mayor Harden, presiding officer, and the invocation was given by Alderman Honeycutt. On Roll Call the following members were present as their names were called, Aldermen: Hill, Dougherty, Adair, Wilson and Honeycutt; 5 present, 1 absent; a quorum was declared. Alderman Lehman was absent from the meeting. Others present were Mayor Harden; Clerk Avants; Ben Rice, City Attorney; Tommy Bond and Jerrel Fielder of Bond Consulting Engineers; Robbie Martin, Water Department Bookkeeper; Freeda Pierce Chief Cashier; Ophelia Blasingame, Beautification Director; and Gerald Hamm, Sanitation Supervisor, PRESENTATION OF MINUTES The minutes of the regular meeting of June 7, 1973 were presented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES Correction or additions to the Minutes for the Regular Meeting of Hay 17, 1973 and the Special Meeting of May 21, 1973 was the next order of business, after no corrections or additions were presented, Alderman Honeycutt moved, seconded by Alderman Adair that the Minutes stand approved as written. All voted in the affirmative. Motion carried, FLOOD INSURANCE Alderman Larry Wilson introduced Bill Stevenson, representative of the Division of Soil and Water Resources. Mr. Stvenson stated that this agency does not sell flood insurance but assists the city ih applying for insurance through HUD, He presented the council with several documents explaining flood insurance. In the discussion it was stated the inurance did not have to be pruchased by a certain percentage of the city's population. Mr. Stevenson stated that HUD designates the flood zone study. The following requirements must be met by the city in order to qualify for Federal flood insurance to apply for eligibility for the area within its jurisdiction: 1/ A copy of the land use ordinance and control measures regulating development of flood prone areas. 2/ A scale map identifying flood areas. 3/ A flood history summary. 4/ A map of the city's corporate limits. 5/ The estimate of the census population including busninesses and other projects, 6/ Address of local repository where flood insurance and flood hazard maps will be available for inspection, 7/ A resolution assuring compliance with the regulations. After discussion Alderman Adair moved, seconded by Alderman Honeycutt to table the resolution approving the flood insurance project until the next regular council meeting, Motion approved by voice vote. It was recommended the council study the information thoroughly before the next meeting. .... jU COUNCIL MEETING PAGE 2 JUNE 21, 1973 WATER DEPARTMENT Alderman Adair moved, seconded by Alderman Hill to approve.for payment the current accounts payable in the sum of $15,660.77 for the Jacksonville Water and Sewer Department. All voted in the affirmatve. Motion carried. A report of cash receipts and disbursements for Hay 1973, for the Jacksonville Water and Sewer Department was presented for study. N:~yor Harden reported the Jacksonville Water and Se>'ler Department has sent tl-10 boys to a state supported school in Memphis, Tennessee for four weeks for seHer study; and if a Braduate ce):'tificate 1.s received by the boys, the Jacksonville Water and Sewer Department ,.li}l perminently hire them to assist Bobby Brewer jn the laboratory at the sewer plant. Mayor Harden stated that the 12 11 sewer pump at the west sewer treatment plant should be replaced by t'm 8" sewer pumps. The 12" pumps are no longer large enough to carry se~"a ge and causes a back-up in the houses. Tommy Bond recommended the pumps be enclosP.d. by a brick wall to protect them from the weather. He further stated the main problem in the sewage system is infiltration. Alderman Adair moved, seconded by Alderman Dougherty to authorize the l'iayor to advertise for bids and purchase two 8 11 sewer pumps to be installed at the \~est Sewer Treatment Plant. All voted in the affirmative. Nayor Harden stated a final inspection of the new Water Department Building will be made by the architects, Friday, June 22, 1973. He stated shelves and partitions need to be built and the building will be ready to be occupied by the Water Department. Two requests for outside the city water connections were presented to the .council from Karen D. Cline, Box 45, Military Road adjoining Pecan Acres Trailer Court and Ben F. McNew, Rt. 1 Box 132, John Shelton Road. Alderman Dougherty moved, seconded by Alderman Wilson to approve the two outside the city water connections. All voted in the affirmative, Tommy Bond reported bids have been re-advertised. previous prices quoted. FIRE DEPARTl"IENT on Schedules III and IV of the Hater Improvement Project He also stated 7 well sites have been obtained by the i'f:Jyor Rarden annormced several names had been submitted to fill tbe vacancy on the Civil Service Commission occasioned by the death of Mr. John Blodgett. He said he met with the Civil Service Commission and of the seven names submitted, they had narrm-1ed it to one, Doyle vlebb. Mayor Harden presented the name of Doyle \Vebb as R nominee to serve the unexpired term of Hr. Blodgett for consideration, whereupon Alderman Wilson stated that he understood this ,.,as to a council appointment and asked that Ellis Throgmorton be considered for this appointment. After discussion Alderman Hilson moved, seconded by Alderman Dougherty that Ellis Throgmorton be appointed to the Civil Service Commission to serve the unexpired term of John Blodgett, deceased. Roll Call and the following voted aye: Aldermen: Hilson, Dougherty and Adair, and the follo>-ri.ng voted nay, Aldermen: Hill and Honeycutt. Motion carried. POLICE DEPART~lliNT COUNCIL MEETING PAGE 3 JUNE 21, 1973 ~1ayor Harden announced the Arkansas Crime Commission Board has verbaly approved a grant supply ng 2 men to be l<Torking in narcotics, and radio equipment for nutomobile. He said the application for a grant supplying a patrol car failed Lo be approved and if the radio equipment is to be of any use a car must be purchased. Mayor Harden stated he is to meet with the Crime Commission next ~o1eek to discuss the grant and would have more to report in regard to the auto- mobile after the meeting. It ,.7as the consensus to table the purchase of an automobile for this grant until the meeting with the Crime Commission Board is held, SANITATION DEPARTMENT Mayor Harden stated the bids for the operation of the city landfill had been opened and studied by the council members. The following bids were placed before the council: ARKANSAS WASTE DISPOSAL METRO WASTE ARKANSAS LANDFILL CORP. (Hwy. 161) (Wooten Road) (City landfill) per month II fl $1 '683 .11 1,990.00 4,156.62 After considerable discussion, Alderman Wilson moved, seconded by Alderman Dougherty to accept the low bid from Arkansas Waste Disposal of $1,683.11 monthly requiring that a maximum charge of sixty cents ($.60) per cubic yard of compacted garbage and fifty cents ($.50) per cubic yard of loose garbage be charged non- residents and business manufacturers, and the resident~ of the City of Jacksonville be excluded from n dumping fee. It ~1as stated that, if in the future, the city's landfill is needed it could possibly be re-opened. ROLL CALL and the following voted aye, Aldermen: Dougherty, Adair, Wilson and Honeycutt; and the following voted nay, AldermHn Hi 11; 4 ayes, 1 nay. Not "Lon Carried. Mayor Harden stated that letters will be sent to the manufacturers notifying them of the termination of the city landfill. Mr. Gerald Hamm, Sanitation Supervisor, suggested that citizens place their garbage in plastic bags at the front of the curb of their property. Mayor Harden stated by following this procedure it would eliminate 2 men who could be transferred to a trash pick up using a flat bed truck that would make regular trash pick-ups each week. He stated this should relieve citizens from making trips to the landfill, and will eliminate residents from hauling their trash. Mayor Harden further stated the Street Department now has a chipper and leaf picker which could be transferred to the trash truck. M~yor Harden stated additional personnel would not have to be hired. Alderman Adair moved, seconded by Alderman Wilson to authorize the Sanitation Depar~1ent to pick garbage up in plastic bags only that has been placed at the curb in front of the house, effective July 15, 1973. Motion approved by voice voted. Alderman Dougherty mc,ved, seconded by Alderman Adair to advertiile for bids and purchase a flat bed truck for trash pick up Lo be paid from Unappropriated Fund. The truck would be used exclusively to make regular trash pick-ups throughout the city. All voted in the affirmative. COUNCIL HEETING PAGE 4 JUNE 21, 1973 STREET DRAINAGE--~OAKHURST ADDITION Tommy Bond, presented recommendations for Phase I of the drainage improvements in the Oakhurst Addition. He stated the existing pipe in the area should be replaced by hox culverts, starting at Lee Street proceeding down to Hill Street. All existing pipe would be salvageo if it is in good cQndition, He further stated tbe culvert should basically carry adequately a 50 year flood. He stated the current estimated cost of the project would be rtpprm:imately $37,000.00. The city does not have the necessary equipmenl to do this work; therefore bids should be taken, Alderman Adair moved, seconded by Alderman Honeycutt to authorize Mayor Harden to advertise for bids for Phase I of drainage improvements in Oakhurst Addition, All voted in the affirmative, Mayor Harden presented the Street Department Report. He stated R.~drnond Road, the area around the Sewer Plant and the Dog Pound, and the driving area i.n the city park lHlVl~ been patched, Hickey Construction Company would be contacted in the following "t-7eek to seal Redmond Road and Sharp Street. Mayor Harden stated the Street Department has been cleAning out ditches to help the drainage problem. Mayor Harden further reported he jnspected most of the streets in the city, and ordered 41 additional street liBhts for the areas needed, Mayor Harden reported the mosquito fogger had been purchased; and the truck will tie· purchased next lveek for the Mosquito Control Project. PLANNING CONHISSION The Planning Commission's Minutes of June 5, 1973 were read and the following action taken upon their recommendations: Doug Wilkinson gave a report from the Mobile Home Parks Sludy aml stated that the Committee did not recommend adopting the entire FHA regulations; but recommended that the following should be requirements; Pave streets, curbs and gutters ancl underpinning of all trailers. It was questioned by the council if the adoption of the regulations requires an ordinance setting up the regulations. It was the consensus of the council to direct Ben Rice, City Attorney to check into the matter. A Public Hearing was set for July 10, 1973 at 8:00 p.m. to hear a request from Guy Johnson to rezone certain property on Highway 67. (Triangle of land on T,P. Whi tc Dr. beside the Eoiscopal Ch11rch) Alderman Adair moved, seconded by Alderman Hill to accept the recon~mendation from the Planning Commission to deny a request from Mike Wilson for rezoning one lot to R-Lf for the reason that it did not meet minium requirements of three (3) acres. All voted in the affirmative. J\Iderm.:m Adair moved, seconded hy Alderru:tn Honeycutt to approve a Sketch Plat of Phnse IV, S~ction A, Fox~..rood C::uhdiviE;ion. Alderman Hill, Adair and Honeycutt voted aye; llnd Alder.rn:m D(,ttgherty p<lssed and Alderman Wilson abstained; 3 ayes, 1 p.'lssed, 1 nhstttined. Motion Cnrried. COUNCIL MEETING PAGE 5 JUNE 21, 1973 Alderman Adair moved, seconded by Alde~~an Dougherty to table a street plan presented by Mr. G. A. Denham for East Hickman HcConnel Subdivision, All voted in the affirma ive. (This was approved by the Planning Commission subject to meeting the Councils requirements on drainage; this new subdivision trould pu more water on Harrell Street, which has serious drainage problems 00\V', AJ derm:m Dougherty moved, seconded by Alderman Wilson to tab 1e Ordinance Number 292 setting the following side"Ta l d requ:lrements: "AN ORDINANCE ESTARL1SHJNG SIDEWALK REQUTREJ~·"IENTS AND AMENDING ORDINANCE NO. 1'>4 OF 'fHE CITY OF JACKSONVILLE, ARKANSAS." until further study can be made concerning the sidewalk requirements. All voted in the affirmative. GENERAL It \V'as s Hted that on Wednesday, JunP. 27, 1973 at 10:00 a.m. bids will open in the 1--U!yor' s Office concerning the e 1 eva ted tank for Phase I Water Improve- ments; and on June 28, 1?73 at 10:00 a.m. bids concerning the codification of the City's ordinances will be opened. Mrs. Ophelia Blasingame, Beautification Direction stated there are areas through the city that are highly congested with weeds and in some instances the growth distracts from street signs. Mayor Harden asked that Hrs. Blasingame supply a list of the lots that need the weeds & grass, cut, and that letters will be sent to the 0\~1ers asking that they cut the '1'7eeds. AD.JOURNMENT There being no further business to come before the council on motion of Alderman Hill, seconded by Alderman Honeycutt and by consent of all members present the council adjourned until its next regular meeting to be held July 5, 1973 in the council chambers. ATTEST: CLERK CITY COUNCIL OF JACKSONVILLE, ARKANSAS PRAYER ROLL CALL PRESENTATION OF MINUTES CORRECTIONS AND/OR ADDITIONS TO THE MINUTES WATER DEPARTMENT FIRE DEPARTMENT POLICE DEPARTMENT SANITATION DEPARTMENT STREET DEPARTMENT PLANNING COMMISSION GENERAL MAYOR'S ANNOUNCEMENTS ADJOURNMENT AGENDA July 19, 1973 Regular Meeting-June 21, 1973 Regular Meeting-June 7, 1973 Cash Receipts & Disbursements Current Accounts Payable LRAFB Contract Bids Resolution #134-73 Outside City ,Water Connection James L. Arthur Fire Chief's Report Fire Chief's Recommendations Police Chief's Monthly Report Police Chief's Quarterly Report Police Car City Share-Probation Officer-Grant 72-3641 Dumpsters Garbage Pickup-Alderman Adair Drainage-Hickman-McConnell Addition Drain~ge-Braden Street Street Report-Mayor Harden Minutes Regular Meeting-July 10, 1973 Revenue Sharing Appropriations Office Furniture & Equip.(Water Dept Equipment (City Hall) Codification of Ordinances Drainage Ambulance Report Flood Insurance Ordinance # 292 COUNCIL MEETING JULY 19, 1973 }illNICIPAL BUILDING 7:30p.m. to 11:00 p.m. The City Council of the City of Jacksonville met Thursday, July 19, 1973 at 7:30p.m. in the Municipal Building. The meeting was called to order by Mayor Harden, presiding officer, and the invocation was give~ by Alderman Honeycutt. On Roll Call the following members were present as their names were called, Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt; 6 present, 0 absent, a quorum was declared. Others present were Mayor Harden; and in the absence of Mrs. Floy Avants, City Clerk; Cathy Frederick, Assistant Clerk; recorded the minutes; Ben Rice, City Attorney; Tommy Bond, Consulting Engineer; Ophelia Blasingame, Beautification Director; Elmer Hines, Water Department Supervisor; Robbie Martin, Water Department Bookkeeper; Gerald Hamm, Sanitation Supervisor and Bill Oakley, Street Supervisor. PRESENTATION OF }ITNUTES The minutes of the regular meeting of June 21, 1973 were presented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES Corrections or additions to the Minutes for the Regular Meeting of June 7, 1973 were the next order of business, after no corrections or additions were presented, Alderman Honeycutt moved, seconded by Alderman Adair that the Minutes stand approved as written. All voted in the affirmative. Motion carried. WATER DEPARTMENT Alderman Adair moved, seconded by Alderman Wilson to approve for payment the current accounts payable in· the sum of $13,842.56 for the Jacksonville Water and Se,.;rer Dep{lrtment. All voted in the affirmative. Motion carried. A report of cash receipts and disbursements for June 1973, for the Jacksonville Water and Sewer Department was presented for study. Mayor Harden stated he wrote Colonel Edwin J. Scarff, of the Little Rock Air Force Base, requesting a meeting to be held Tuesday, July 24, 1973 at 2:00 p.m. to negotiate the contract between the Little Rock Air Force Base and the City of Jacksonville setting up the water rates for the Air Force Base. Mayor Harden stated if a negotiation cannot be reached he felt that the contract could be proven invalid through court procedure. It 'o1as stated that before a lower price quotation on the water per z~llon could be accepted a ordinance setting the new rate must be passed. Mayor Harden announced that members of the council are invited to sit in on the meeting. Tommy Bond, Consulting Engineer presented a bid tabulation sheet on Schedule III (elevated tank) and Schedule IV (pump station) as follows: SCHEDULE III (tank) SCHEDULE IV (pump station) BROWN STEEL CO • CHICAGO BRIDGE & IRON CO. PITTSBURGE-DES MOINES BARRY CONSTR. CO. GULPHA CONSTR. CO. $298.230.00 319,630.00 332,600.00 39,855.00 33,850.00 I .j COUNCIL MEETING PAGE 2 JULY 19, 1973 Mr. Bond stated that the second low bidder on Schedule III, Chicago Bridge & Iron Co. objected to the city accepting the low bid from Bro'~ Steel Co. due to the fact they had not completed all parts of the Bidder's Certification Form. Tommy Bond stated fillD has verbally approved the low bid from Brown Steel Co. and lvill send written approval of the bid. 11A RESOLUTION TO AWARD CONTRACTS JACKSONVILLE HATER SYSTEN IMPROVEMENTS. · 11 was introduced. Alderman Dougherty moved, seconded by Alderman Wilson that the Resolution be read. ROLL CALL and the following voted aye, Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt. Motion received 6 affirmative votes and 0 negative votes, whereupon Mayor Harden read the Resolution in its entirety. Alderman Hill moved, seconded by Alderman Honeycutt that the Resolution be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt. Motion received 6 affirmative votes and 0 negative votes. Motion carried. lU~SOLUTION APPROVED AND ADOPTED AND NUHBEHEU 1 3 4 - 7 3 this 19th day of July 1973. Tommy Bond reported t~vo test holes have been drilled on the tvm l•7ell sites the city has option on, and have proven to be satisfactory. Alderman Adair moved, seconded by Alderman Honeycutt to fl 1 hot·i?.E' the Nayor to file with the State Highway Departm~nt a $1,500.00 cASh performAnce boud to insure the cost of the replacement to the highway 1.fter. a ,.mter UnP js laid from South Bend Church to the High•;.my rieht-of-way. All voted in Llte affirmative. Alderman Dou3herty moved, seconded by Alderman Lehman to approve the outside the city water connection request from James L. Arthur, 2309 Graham Road. The homes are located directly across the city's boundary. All voted ·in the affirmative. FIRE DEPARTMENT Alderman Honeycutt moved, seconded by Alderman Hill to accept and file the Fire Department Report for June 1973 which reflects 5 general ala~ns and 8 still alarms \vith estimated fire loss during the month of $7 ,000.00. All voted in the affirmative. Alderman Hill n1oved, seconded by Alderman Adair to accept the Fire Chief's recormnend::ttion to promote the rank of Captain and Lieutenant in the Fire Department as follows: 1) Firefighter Driver Wayne Smart from Schedule D ($475.00) to Fire Captain Schedule A ($490,00) per month. 2) Firefighter Driver Larry Colvert from Schedule E ($460.00) to· Fire Lieutenant Schedule B ($475.00) per month. l COUNCIL MEETING PAGE 3 JULY 19, 1973 3) Firefighter Driver Steve Dickerson from Schedule B ($445.00) to Fire Lieutenant Schedule B ($475.00) per month. All voted in the affirmative to accept the Fire Chief's recownendations to fill the position of three captains and two lieutenants in accordance with Resolution Number 130-72 effective immedi.ately. Motion carried. In further discuss-ton concerning the Civil Service Commission it Has requested by Alderman Hilson thnt the counci.l be informed of the actions taken by the Cjvil Service Commission on any further recommendations. Mayor Harden stated t l wt a letter Hill be Hritten to the Commission requesting a copy of the minutes of the fo lloHing meetings . POLICE DEPARTHENT Alderman Hilson moved, seconded by Alderman Honeycutt to accept and to file the Police Department 1 s Investigation Quarterly Report and the monthly report for June 1973, 111hich reflects 355 cases hrought before the Municipal Court with total c. sh from fines, forfeitures and other payments as $8,477.25. All voted in the affirmative. Nayor Harden stated tHo men have been hired under Grant 73-035 in the Narcotics Di v:lsion. He st;lted he is to meet lllith the Arkansas Crime Commission Board to discuss the po~sibility of setting up a grant to purchase rad1o equipment for an a tomobile. He requested that a standard unmarked car be purchased for this divis:i.on. Al d erman Honeycutt moved, seconded by Alderman Hill to au horjze the Mayor to advertise and p u rchase a unmarked police car. All voted in the affirmative. 7'1ayor Ila.rden reported t.~V'O probation officers; Ruby B?ird and Carl Haley, have been hired by Lhe City of Jacksonville and the City of Sherwood under Grant 72-364 L. Restated the city's pro-rated share for the grant is $2,542.50. Alderman Wilson moved, seconded by Alderman Hill to approve for payment the City 's matching share of $2,542 .50 for the Arkansas Crime Commission Grant 72-364 L , All voted in the affirmative. Alclerma.n Hill presented a petition from residents on North Bailey St.. He stated that since the access road has been opened from North Bailey to the free1o1ay; North Bailey St. has been used as a speedway. Mayor Harden stated he 111ould nsk Police Chief Bt·ickell to assign a radar unit to the area and post more speed limit signs in order to help elimin~te the traffic problem. SANT1ATION DEPARTtillNT Hayor Rarden stated some locnl businesses (Jacksonville Glass Co ., General Telephone Co.) have placed a dumpster in the rear of their buildings, dl.te to the type of items that must be dumped . 1le stated several other businesses and apartment buj ldings have requested dumpsters. It ~vas the consensus of the Council to m.1thorize 1-1r . llamm at his discretion, to decide ~rhere and \·7hat type of business that a dumpster mRy be placed . In the discuss on, it ,.,as requested th:1t City Attorney, Ben Rice check the ordit'lance pertaining to gar- bage pick-up con troll 'Lng the placement of dumpsters, and if :-1 perruit could be issued to the companie s as a revenue. Alderman Adair stated the city should give the change in garbage pick up a opportunity; that he felt money and time will be saved and the appearance of the city ~11ill be cleaner.and more attractive. It v1as questioned \'lhether COUNCIL HEETING PAGE 4 JULY 19, 1973 the use of a metallic an instead of plastic bags being placed at the foot of the curb ~..rould be more time-consuming. Mr. Gerald Hannn reported there would be no difference, but that plastic bags would look sanitary. Ben Rice, City Attorney presented a ordinance setting up garbage pick-up. It 'iU1 S tlw consensus of thr~ council to chance the ordinance to read 11 The occupants o£ every private residence shall place all garbage and rubbish in plastic b<lgs or metnllic cans and on the day of garbage c o llection the plastic bags or metallic c~ns shall be placed at curbside. 11 11 AN ORDINANCE AMENDING ORDINANCE NO. 150 PROVIDING FOR THE PICK UP, HAULING AWAY AND DISPOSAL OF GARBAGE AND RUBBISH HITHIN THE CITY OF JACKSONVILLE, ARKANSAS: DECLI\RING AN El,lliRGENCY AND FOR OTHER PURPOSES .•• ~vas introduced Alderman Dougherty moved, seconded by Alderman Honeycutt that the Ordinance be placed on FIRST R~ADING. ROLL CALL and the following voted ~ye, Aldermen: Hill, Dougherty, Lehmnn, Adair, Wilson and Honeycutt; motion received 6 affir- mative votes nncl 0 ne ;~n tive votes; motion approved. Ordinance read for FIRST TUm by Hayor Harden, /·lderman ·1n~o n moved, seconded by Alde1.'"Tll:'ln Hi.ll that the Ordinance bn accepted (ln FIRST IU~ADING. ROLL CALL and the f<)llm·7ing voted aye, Aldermen: lli 11, Dm13h~rty, Lchm~n, J'.dair, f.lilson and Honeycutt. Motion received 6 <Jffirmative voteR and 0 nc~ntive votes. ORDINANCE ACCEPTED ON FIRST HEADING. / ldemnn lli 11 moved, seconded by lllderman lloneycuLL to suspend the r 1les and pJace tile Orcllnance on SECOND RE.'I.DINC. ROLL CI\LT and Lhe follov1in ~vo ted .1ye; Alcierrnen: n111, Dougherty, LE>llm:\n, /ldr.dr, !•lilson and Honeycutt. t·lot.ion received 6 affit."''llative votes, and 0 negative votes; ~vhereupon Nayor Har.d~n read the Ordinance for SECOND TIME. ·'I I derr•1an llill moved, seconded by Alderman Honeycutt to further su pend the rul~s nnd place the Ord:i.n ance on THIRD AND FINAL READJNC:. ROLL CALL nnd t-he folloH:ing voted aye, Aldermen: HiJl, Dou~herty, Lehman, Ad~ir, Hilson :mJ Honeycult. Not'i.on recej ve 6 affirmaU ve voles rmd 0 ne:3ative votes whereupon l't.1yor llarclen re<ld the Ordinance for THIRD AND FINAL TH'IE. Aldennan Hill moved, seconded by Alderman Honeycutt that the <Jrdinrtnce be APPROVED AND ADOPTED. ROLL CALJ. and the follm-1ing voted aye; Jlldermen: Hill, Dougherty, Lehman, Adair, \.Jilson and Honeycutt. Motion receive 6 aff;rmative votes and 0 negative votes. Motion Carried. Aldernnn Hill moved, seconded by Alderman Honeycutt that the EMERGENCY CL/I.llSE be APPRO VED and ADOPTED. ROLL CALL and the fo llm·1inr; voted aye, 11.1 dcrmen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt; 6 ayes, 0 n<>ys. l'lotion carried, ORDINANCE AND EllEitGF.:NCY CLAllSE APPROVED AND ADOFrED AND NUNBERED 2 9 3 this 19 th day of July 1973. Hayor Harden stated the ne~..r trash truck has been ordered and should arrive within the next couple of '..reeks. It Has stated that several trash piles throughout ~ l r I COUNCIL MEETING PAGE 5 JULY 19, 1973 the city are dry and need to be cleaned up due to fire hazards. Alderman Dougherty moved, seconded by Alderman Wilson to authorize the Mayor to rent a dump truck and hire personell to pick up trash. All voted in the affirmative. STREET DEPARTMENT Alderman Adair moved, seconded by Alderman Wilson to accept the drainage plan for the East Hickman-McConnel Subdivision. Alderman Dougherty questioned the restrictions concerning sidewalks in the subdivision. All voted in the affirmative. Tommy Bond, Consulting Engineer reported in order to eliminate part of the flooding in the Braden Street area starting at a branch entering the Harpole Addition at North Baily Street and North First Street.; ditches need cleaning. He stated the cost of cleaning and straightening the ditches approximately would be $2,000.00 to $3,000.00. Mr. Bond stated the approximate cost to concrete the ditches is $50,000.00. Mayor Harden presented the Street Department report. He stated ditches in the Nixon WOods are being cleaned; and obstructions in the dams are being removed. He stated Redmond Road has been sealed and blacktop has been laid at the Dog Pound, Sewer Plant and Dupree Park. Ben Rice stated Mr. O'Brien, manager of the HcDonalds Drive Inn; is planning on leveling the parking lot in front of the drive-in with the Sinclair Service Station. He stated Mr. O'Brien would like to add an additional right turn lane going into the drive- in with the cooperation of the city. PLANNING COMNISSION The Planning Comrnission~s Minutes of July 10, 1973 were read and the action w·as taken upon their recommendations: The Planning Commission suggested that the council only be asked for approval on final plot plans and only reports be made on other actions taken,on the subdivisions. It was theronse~sus of the council to continue receiving preliminary and sketch plats as to keep the contractors in accordance with city requirements. It was the consensus of the council to table a request from Gaylon Boshears for approval on Phase IV, Foxwood Subdivision due to doubts by the Aldermen of the city's requirements pertaining to sidewalks. The council requested a written legal opinion from Ben Rice concerning the lot size requirements to obtain sidewalks. Alderman Adair moved, seconded by Alderman Hill t~ accept a request from Guy Johnson for rezoning property beside St. Stephen's Episcopal Church from R-1 to C-3. Motion received 5 affirmative votes and 0 negative votes. (Alderman Lehman out of room) Motion carried. Alderman Adair moved, seconded by Alderman Dougherty to return the matter concernin_g rezoning on General Samuels Road back to the Planning Commission to re-advertize the rezoning classification. All voted in the affirmative. A Public Hearing was set August 8, 1973 at 8:00 p.m. to hear a request for rezoning Phase IV, Foxwood Subdivision from R-3 to R-1. COUNCIL MEETING PAGE 6 JULY 19, 1973 Alderman Adair moved, seconded by Alderman Hill to accept the preliminary plat of Section 5, Northwood Acres by West Surveying Company, with the statement that no buildings would be placed on lots lower than 255 feet and that all city requirements ~.;rould be met before final approval. All voted in the affirmative. "AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSONVILLE, ARKANSAS; AMENDING ORDINANCE NOS. 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EHERGENCY AND FOR OTHER PURPOSES." was introduced. Alderman Hill moved, seconded by Alderman 'Hilson that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye Aldermen: Hill, Dougherty, Lehman, Adair, m.lson and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; motion approved. Ordinance read for FIRST TI}ffi by Nayor Harden. Alderman I.Ji lson moved, seconded by Alderman Honeycutt that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Dougherty, Lehman, Adair, Hilson and Honeycutt. }'lotion received 6 affirmative votes and 0 neeative votes. ORDINANCE ACCEPTED ON FIRST READING. Alderman Hill moved, seconded by Alderman Honeycutt to suspend the rules and place the Ordlnance on SECOND READING. ROL£. CALL and the following voted aye; Alderman: Hi 11, Dougherty, Lehman, Adair, ~T ilson ancl Honeycutt. Hotion received 6 affirmative votes and 0 negati VI-' votes; ~o1herupon Hayor Harden read the Ordinance for SECOND TU1E. Alderman Hill moved, seconded by Alderman Honeycutt to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt. Hotion received 6 affirmative votes and 0 negative votes whereupon Nayor Harden read the Ordinance for THIRD AND FINAL TI}ffi. Alderman Hill moved, seconded by Alderman Honeycutt that the Ordinance be APPROVED AND ADOPTED. ROLL CAU. and the following voted aye; Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt. Motion received 6 affirmative votes and 0 negative votes. Notion Carried. Alderman Hill moved, seconded by Alderman Adair that the ENERGENCY CLAUSE be APPROVED AND ADOPTED. ROLL CAU. and the following voted aye, Aldermen: Hill, Dougherty, Lehman, Adair, l.Jilson and Honeycutt; Motion received 6 affirmative votes <~nd 0 nP.B.:lt.iVf~ votes, Notion Carried. ORDINf,:..JCE AND l~JiffiRGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 2 9 4 this 19 th day of July 1973. GENERAL Mayor Harden stated several items for the new Water Department Building and City Hall need to be purchased from Revenue Sharing Funds. It was the consensus of the council to table any authorization to purchase equipment until a adequate list of items can be obtained from Mrs. Avants and the Water Department. COUNCIL MEETING PAGE 7 JULY 19, 1973 Mayor Harden stated the following bids ~\7ere received pertaining to the codification of the city's ordinances: ARKANSAS MUNICIPAL LEAGUE BOOK PUBLISHING COMPANY price per page II $20.00 $14.00 Alderman Adair moved, seconded by Alderman Dougherty to accept the low bid from Book Publishing Company, Seattle, Washington in the amount of $14.00 per page. All voted in the affirmative. Tommy Bond stated bids have not been received from contractors on Phase I of the Oakhurst Addition drainage improvements projects. He stated the city is not equipped with the necessary equipment to proceed with the project. It was the consensus of the council to hold in abeyance the re-bidding of the project until later in the fall. Alderman Wilson moved, seconded by Alderman Hill to accept the Ambulance Reports for June 1973 reflecting collections as $2,160.60, expenses as $382.00 and Accounts Receivable as $1,309.10. All voted in the affirmative. It was the consensus of the council to table "AN ORDINANCE ESTABLISHING SIDEWALK REQUIRE}lliNTS AND AMENDING ORDINANCE NO. 154 OF THE CITY OF JACKSONVILLE, ARKANSAS." until a written legal opinion on the lot size requirements establishing sidewalks is received from Ben Rice. The council moved to hold in abeyance a resolution setting up flood insurance for the city for further study. ADJOURNHENT There being no further business to come before the cruncil on motion of Alderman Hill, seconded by Alderman Adair and by consent of all members present the council adjourned until its next regular council meeting to be held August 2, 1973 in the council chambers. ATTEST: CATHY FR ERICK, ASSISTANT• CLERK . _., SPECIAL COUNCIL t-1EETING MONDAY, JULY 30, 1973 MUNICIPAL BUILDING 2:00 p.m. to 3:15 p.m. The City Council of the City of Jacksonville, Arkansas met in Special Session at its regular meeting place in the Municipal Building, at 2:00 p.m. on the 30th day of July 1973, Meeting was called to order by Mayor Harden. On Roll Call the following members were present as their names were called, Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt; 6 present, 0 absent a quorum was declared. Others present were Tommy Bond and Jerome Alford, Consulting Engineers, Ben Rice, City Attorney; Don Pry, City Inspector and Elmer Hines, Water Department Supervisor. PURPOSE OF THE MEETING Mayor Harden stated the purpose of the meeting was to discuss the proposal made by the Little Rock Air Force Base at a previous meeting held July 24, 1973 at 2:15 p.m. He stated copies of the result of the audit Review & comparative analysis of previously projected 1972 cost to produce water had been sent by the Air Force Base. WATER DEPARTMENT Tommy Bond and Jerome Alford, Consulting Engineers, presented a study and comparison of water rates and expenditures of the cities of Blytheville, • -"'!'' El Dorado, Fayetteville, Jonesboro, Springdale and West Memphis with Jacksonville. Their study was based on a manual printed by the Waterworks Association. r1r. Alford stated the cost to produce water also includes administration expenses, collecting, billing, labor costs and debt retirement besides just the cost to run the water through the lines. Mayor Harden requested that a cost estimate be obtained from the Blytheville Air Force Base to ascertain how much it costs the government to produce the water for the air base. Ben Rice, City Attorney stated three reasons the contract could be proven invalid as follows: 1) The contract has no specified term and ordinarily either party may terminate such a contract at any time. 2) The contract approves paying increased rates when the Base is charged no more than everyone else is paying. 3) The contract has a provision which calls for the Base to pay increased rates if there are increased ~equirements for water on the Base. Mayor Harden stated in April, 1972, he directed a leter to the Little Rock Air Base to make them aware of the new rate change and notification of disapproval was not given within six months. Mayor Harden stated with the facts and figures that were presented he felt the contract with the Air Force Base could be broken. It was the general consensus, after hearing all the data presented that the city should stand firm on the price of 33¢ per 1 thousand rate, Hayor Harden stated a meeting would be held with the Little Rock Air Force Base and the city and he invited Jerome Alford to present his study to the Air Base at that time. The meeting is to be held July 31, 1973 at 2:00 p.m. and it was the consensus of the council to hold a Special Meeting directly after the meeting. SPECIAL COUNCIL MEETING PAGE 2 MONDAY, JULY 30, 1973 ADJOUIDiMENT Th ere he:rn ~ no further business to come before the council on motion of Alderman Hill, seconded by Alderman Honeycutt and by consent of all members present the council adjourned until Tuesday, July 31, 1973. ATTEST: >~_j,JL.~kt -- FLOY 7J AVANTS, CITY CLERK SPECIAL COUNCIL MEETING JULY 31, 1973 MUNICIPAL BUILDING 3:30 P, M. to 4:00 P. M, The City Council of the City of Jacksonville, Arkansas, met in Special Session at its regular meeting place in the Municipal Bui-lding at 3:30 P. M., on the 31st day of July, 1973. Meeting was called to order by Mayor Harden, On Roll Call the following members were present as their names were called: Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt; 6 present, absent:O, a quorum was declared. Others present were: Mayor Harden, Clerk Avants, Ben Rice, City ALtorney, Tommy Bond and Jerome Alford, Consulting Engineers, Robbie Nartin, Water Department Bookkeeper, and Elmer Hines, Water Superintendent. PUR POSE OF TH E MEETING Mayor Harden stated the purpose of the meeting was to discuss the proposal of the water rate by Little Rock Air Force Base made at a negotiation session prior to this meeting. NEGOTIATION SESSION PRIOR TO THIS ~illETING Mr. Jerome Alford, Associate of Bond Consulting Engineers, was the main spokesmrm for the City and stated that in his opinion the Base should pay 100% of its share of the depreciation, amottization and interest as part of the cost of its water, while W. E. Arnold, civilian engineer, spoke for the Base and estimated that the Base's share should be 55%, and that this figure was offered by the City previously. Mr. Alford reiterated that 33¢ per 1,000 gallon rate lvill he insufficient for the City to recover t he costs it Hill incur in providing Ha ter to the Ba s e , and felt that the city's cost w:i.ll be 40¢ per thousand Z<" llons. After considerable discussion, it appeared the main issue blocking n eeotiations is Nhat percentage of the ~·In ter Department's depreciation allowa nce and debt service the Base should be required to pay as a cost of producing water. Col. Edwin Scarff and his advisors proposed that the Air Base pay the City 26¢ per 1,000 gallons of water it uses up to 45 million gallons per month. Mayor Harden stated he felt it necessary for the Council to stand by the Ordinance setting forth the rate of 33¢per thousand gallons, whereupon 6he Air Force Base officials said they would again review the facts and figures presented them and negotiate at a future date with the Council. \-JATER DEPARTMENT Following the negotiation meeting with Air Force Base officials, Mayor Harden stAted the Base 's pro po sa l t o pa y 26 ¢ per thousand gallons of \..rater it uses up t o 45 milljon Ba llons p e r mon t h a nd that Mr. Alford feels it lvill take 40 ¢ pe r o n e t hous a nd gA llon s to produc e the water; it lvas the consensus of opinio n t h a t the Council st a nd by the Ordinance setting forth:-othe rate of 33¢ pe r thou sand ea llons, but t o ma k e no [i rm decision until the Base has had time to revielv its facts and figures and make a final offer. Page 2. SPECIAL COUNCIL HEETING JULY 31, 1973 Alderman Dougherty proposed a rate schedule based on the cost of living, noting that a few months ago the Base proposed to pay 26.3¢ per thousand gallons, and using that figure as a base rate, then the rate be increased each year according to ehe increase in cost of living, he estimated in seven years the average amount paid over seven years would be 33¢. Hayor Harden asked Tormny Bond, Consulting Engineer, to study the proposal. There being no further business to come before the Council, it was moved by Alderman Hill, seconded by Alderman Doughert/Jat the Neeting be adjourned, and all members voted aye. ~ c ~ CITY COUNCIL OF JACKSONVILLE, ARKANSAS PRAYER ROLL CALL PRESENTATION OF MINUTES CORRECTIONS AND/OR ADDITIONS TO THE MINUTES WATER DEPARTMENT FIRE DEPARTMENT POLICE DEPARTMENT SANITATION DEPARTMENT STREET DEPARTMENTf , PLANNING COMMISSION PARKS AND RECREATION GENERAL MAYOR'S ANNOUNCEMENTS ADJOURNMENT AGENDA August 2, 1973 Regular Meeting-July 19, 1973 Regular Meeting-June 21, 1973 LRAFB Contract Outside City Water Connections Harold Ford Jean Heinrich R.n. Halbrood Fire Chief's Report Grant #72-343 (PCR) Appropriation $700.00 Report-Mayor John H. Harden Report-Mayor John H. Harden Sidewalks-Ben Rice Minutes-July 10, 1973 Ordinance #292 Bi-Annual Report-Dick Huck Burned Residence-118 N. Circle-Ben Rice Hospital Construction-Bill Cross Ambulance Report Waiver Mobile Home-Air Base Elementary #1 RevenueSbaring Appropriation Office Furniture & Equip. (Water Dept.) Equipment (City Hall) Drainage n COUNCIL MEETING AUGUST 2, 1173 MUNICIPAL BUILDING 7:30p.m. to 1:45 p.m. The City Council 0f the City of Jacksonville met Thursday, August 2, 1973 at 7:30 n.m. in the Municinal Buil_ding f0r the regular meeting. The meeting was call_ ed t0 order by May0r Harden, oresiding officer, and the invocation was given by Alderman Honeycutt. On Roll Call the fol_l_owing members were present as their names were called, Aldermen: Hill, Dougherty, Adair, Wilson, Lehman, and Honeycutt; 6 present, 0 absent; a qu0rum was declared. Others present were Mayor Harden; Clerk Avants; Tommy Bond, Consulting Engineer; Ben Rice, City Attorney; Robbie Martin, Water Department Bookkeeper; Ophelia Blasingame, Beautification Director; Gerald Hamm, Sanitation Supervisor and Dick Huck, Park Director. PRESENTATION OF MINUTES The Minutes cif the regular meeting of July 19, 1973 were presented for study and later aooroval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES Correction or addi ti0ns to the Minutes for the Regular Meeting of June 21, 1973 was the next order of business, after no corrections or additions were nresented, Alderman Hil_l_ m1ved, seconded by Alderman Honeycutt that the Minutes stand annroved as written. WATER DEPARTMENT Mayor Harden stated that during the week he met with Col_onel_ Edwin reDresentatives 1f the Little Rock Air Force Base t 0 neg0tiate the contract between the Air Force Base and the City 0 f Jacks0nvi 1_1_ e. the city will meet with the air base 1fficial s again in the future the water rate. Scarff and water rate He stated concerning Three outside-the-city water connections 1ilere presented from the following: 1) Valentine-Dick Jeter Water Users Association request to connect Harold Ford located at Rt. 1, Box 451-AB to their water line. 2) Jean H~inrich located at Rt. 1, Box 121, Lot 12 3) R. D. Halbrook located at 9024 Jacksonville Highway -property located ~cross from the Green Door (water connection for 4 t~ailers) Alderman Adair moved, seconded by Alderman Honeycutt to accept the three outside-the-city connecti0ns with the exception that Mr. R. D. Halbrook meet the mobile home park requirements set uo by the ordinance and that it is for 4 (four) trailers only. All voted in the affirmative. FIRE DEPARTMENT Alderman Hill moved, seconded by Alderman Dougherty to accept and file the Fire Department Reoort for July, 1973, which reflects 9 general alarms and 13 still alarms with estimated fire 1oss during the month of $3,700.00. All voted in the affirmative. 1 u· \ \. v 0 COUNCIL MEETING PAGE 2 AUGUST 2, 197 3 POLICE DEPARTMENT Mayor Harden stated federal. matching funds for Arkansas Coinmissi n on Crime and Law Enforcement Grant 72-343 had been received. He stated this grant aoplies to the Jacksonville Pol ice Community Relations Store Front Project, and that the city's oro-rated share of the grant is $700.00 which wi1.1. be used to oay util.ity exoenses. Al.derman HiU rn'Jved, seconded by Alderman Lehman to apProPriate $700.00 as the city's entire match for Grant 72-343. Mayor Harden announced that two patrolmen are graduating from the academy at Camden, Arkansas August 3, 1973. He stated that Police Chief Brickell has '· invited the council to attend the graduation ceremony. SANITATION DEPARTMENT Mayor Harden reported men had been hired and a flat bed durno truck had been rented to oick UP trash around the city. He stated the trash had been picked uP through the city in the last week, and that the truck had arrived but the bed would be delivered late. Alderman Lehman req,uested that the trash tru c k oiclc uo used car parts behind ' the t:ire and auto sales stores due to the debris obstructing the alley ways. After discussion it was the consensus of the council that Mr. Hamm decide whether to oick uo large loads of tree limbs, logs and sturnos in the trash pick up. Gerald Hamm, Sanitation Suoervisor reported the new garbage pick up system is working fine, that m0st of the city has accepted the change. He stated due to the change in garbage pick UD system that he has been abl.e t0 operate with 4 men less on the trucks. STREET DEPARTMENT Mayor Harden nresented the regul.ar Street Denartment Renort. He stated the Street Crew has been assisting the Sanitati'Jn Deoartment in oicking uo the trash through the city until a regul_ar r0ute can be forrnul.ated when the new truck is obtrained. The last few weeks the Street Denartment has been cl.eaning the ditches in the Nixon Wood area. Mayor Harden stated he has plans to dragline the ditch ending at the Heritage Shopping Center going to the railroad tracks through the wooded section to the sewer plant to help alleviate part of the drainage problem. He stated a tile had been placed on North Eastern Ave. and Loop Road, and the roads around the sewer plant and dog pound have been paved. Mayor Harden stated he w0tlld 1 ikP to havP. Harley Derrick do re-construction on the grade on Southern Street. Mayor Harden reminded that . several streets are "allegating" and if they are not fixed will be comoletely lost. He recommended using "slurry seal" as a means of saving the streets. Alderman Wilson s~id it was his impression that the Street Department Supervisor was to make a comorehensive report to the council, similar to the Fire Chief's and Police Chief's report, setting out the cost basis for each job. Alderman Wilson also questioned the cost of 3.1 miles paving on Loop Road as well as authorization to do the work inasmuch as part of the road is out of the city limits. It was requested that Ben Rice check to see if the city has the authority to sPend m0ney seal.ing streets outside the city l_imits. COUNCIL MEETING PAGE 3 AUGUST 2, 1973 PLANNING COMMISSION Ben Rice presented a written legal opinion on th~ following: Regarding Ordinance #154 -Section 5.311 " Sidewalks shall be required on both sides of the street in all subdivisions having lots with an average lot width of 100 feet or l.ess or an average lot area of l.ess than one-fomrth acre." He stated by l.ettet' that "where the lots in a subdivision average more than 100 feet in width and more than . one-fourth acre that sidewalks would not! be required." "Where the lots are either less than 100 feet in average width or less than one- fourth acre in average size, then sidewalks would be required on both sides of the street." "Both . the minimum width and size requirements must be exceeded before sidewalks will not be required." It was Mr. Rice's recommendation that Ordinance 292 be disregarded because he felt the former Ordinance Number 154 regulations on sidewalk requirements was sufficient. It was the consensus of the council to accept Ben Rice's recommendation to disregard Ordinance Number 292. In the Planning Commissions' Minutes of July 10, 1973, Gaylon Boshears appeared at the meeting requesting preliminary olot plan apprrJval on Phase IV, Foxwood Subdivision; due to doubts from aldermen pertaining to the subdivision requiring sidewalks ·n0 action was taken by the council. After considerable discussion·, Alderman Adair moved, seconded by Alderman Lehman to accept the preliminary plot plan on Phase IV o.f the Foxwood Subdivision excluding the requirement that sidewalks be ol.aced in the subdivision •. Aldermen: Hill, Lehtnan, Adair, Wil.son, and Honeycutt voted aye; Alderman Dougherty passed; 5 ayes, 1 abstained. Motion carried. PARK Dick Huck, Director, Park & Recreations, presented the 197 3 Semi-Annual Recreation Department Report. After discussion Alderman Hill moved, seconded by Alderman Honeycutt to accept the 6-month report and commend the work and progress done by the Park Director. AlV voted in the affirmative. GENERAL Ben Rice stated a residence at 118 North Circle was burned last November and the owners have failed to clean the area. It was his recommendation that the city adopt an ordinance authorizing to raze or remove the burned residence owned by Patsy Bounds who has not recorded the deed to the property, and is presently living in Alaska. "AN ORDINANCE PROVIDING FOR THE RAZING AND REMOVAL OF A BURNED OUT RESIDENCE LOCATED AT 118 NORTH CIRCLE IN THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES." was introduced Alderman Hill moved, seconded by Alderman Honeycutt that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Alderman: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt; motion received 6 affirmative votes and 0 negative votes; motion approved. Ordinance read for FIRST TIME by Alderman Wilson. '"-COUNCIL MEETING PAGE 4 AUGUST 2, 1973 Alderman Hill moved, seconded by Alderman Honeycutt that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Alderman: Hi 11, Dougherty, Lehman, Adair, Wi 1. son and Honeycutt. Motion received 6 affirmative votes and 0 negative ·votes·• ORDINANCE · ACCEPTED ON FIRST READING. Alderman Hil.l. moved, seconded by Alderman Honeycutt to suspend the rules and ulace the Ordinance SECOND READING. ROLL CALL and the fol.l.owing voted aye; Aldermen: Hil.l, Dougherty, Lehman, Adair, Wil.s'n ancl Honeycutt. Motion received 6 affirmative v0tes, and 0 negative votes; whereuoon Mayor Harden read the Ordinance for SECOND TIME. Alderman Hill moved, seconded by Alderman Adair to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye; Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt. Motion received 6 affirmative votes and 0 negative votes whereupon Mayor Harden read the Ordinance for THIRD AND FINAL TIME. Alderman Hill moved, seconded . by Alderman Honeycutt that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye; Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt. Motion received 6 affirmative votes and 0 negative votes. Motion Carried. Alderman Hill moved,: seconded by Alderman Honeycutt that the EMERGENCY CLAUSE be APPROVED and ADOPTED. ROLL CALL and the fol.l.owing voted aye; Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt; 6 ayes, 0 nays. Motion carried. ORDINANCE AND EMERGENCY CLAUSE APPROVED AND ADOPTED AND NUMBERED 2 9 5 this 2 nd day of August 1973. Ben Rice stated he would write a letter to Mrs. Bounds advising her of the action taken by the council and aHow 30 "days from passage of the ordinance to take action uoon removal. Alderman Adair moved, seconded by Alderman Hill to authorize Ben Rice to ask Mrs. Bounds to deed the orooerty to the city and to institute such legal proceedings as may be necessary to enforce the Ordinance. Motion approved by voice vote. Bi 1.1 Cross, administrator of Rebsamen Hospital_, presented a draft of ordinance for study for the ourpose of o bta i.n i.ng supplemental financing f o r the cost to the city of the construction and equ i nment of an extension to Rebsam.en Memorial Hospital until. further federal. funds are avai .lable. This will. be Series B of the Hospital Revenue Bond Fund. I Mrs. Avants requested $15,000.1)0 be annrooriated in Revenue Sharing Funds for equioment and furnishings br City Hall and the new Water Department Building. Lists of furnishings and equioment needed were received from Fre e d a ~i erce, . Cashier's De0artment; Bil.l_ ie Wright, Bi 1.1 ing Derartment and Mrs. Avants, City Hall. .Alderman Adair moved, seconded by Alderman Hil.l to approoriate $15,000.00 from Revenue Sharing Funds and to advertise and purchase equipment for the City Hall ·and the new Water Department Building. All voted in the affirmative. Mrs. Avants further stated that on the Planned usage Report submitted to the government $15,556.00 had been set aside for drainage c o nstruction from Revenue Sharing Funds. Alderman Adair moved, seconded by Alderman Dougherty to appropriate $15,556.00 to purchase equioment for Drainage construction from Revenue Sharing Funds. All voted in the affirmative. COUNCIL MEETING PAGE 5 AUGUST 2, 1973 Alderman Honeycutt moved, seconded by Alderman Dougherty to accept and file the Ambulance Reoort for July, 1973, reflecting expenses as $407.00, collections as $355.00, and accounts receivable as $2,758.25. All voted in the affirmative. Mayor Harden presented a letter from the Pulaski County Snecial District requesting oermission to olace a mobile home on the campus of Harris Road Elementary School. The school has exoerienced repeated instances of vandalism and would appreciate the council approving the waiver for security reasons. Alderman Hill moved, secondecl by Alderman Adair to grant the waiver to place a mobile home behind Harris Road Elementary School. All .voted in the affirmative. MAYOR'S ANNOUNCEMENTS Mayor Harden stated at the Pl. anning commission meeting of June 5, 197 3 a request fro m Mike W{1 s o n was denied f r rezoning one lot to R-4 for the reason that it did n t meet minimum requirements 0f three acres for a trailer park . Since it has been requested t ol.ace only one mobil.e home on the acre belonging t0 Bart Taylor. Alderman Wilson rn0ved, seco nded by Alderman Lehman to rezone tl1e prouerty to R-4 t o pl.ace a mobi e home o n the acre. All voted ·n the a f firmatble. 0 he1.ia Blasingame, Beautlfication Direct r, stated there are several. residential areas in Jades nvi 11 e that are using t heir yards as junk yards, with many ld cars oarked in the yards. After discussi n '1n this matter, the c o uncil directed Ben Rice t o check Little Rock ')rdinances auth'lrizing a city t ·remove ol ~ cars from the or ~oert y . ADJOURNMENT There being no further business to come before the council on motion of Alderman Hill, seconded by Alderman Lehman and by consent of all members present the council adjourned until its next regular meeting to be held August 16, 1973 in the council chambers. ATTEST: FLOY • AVANTS, CITY CLERK CITY COUNCIL OF JACKSONVILLE, ARKANSAS PRAYER ROLL CALL PRESENTATION OF MINUTES CORRECTIONS AND/OR ADDITIONS TO THE MINUTES WATER DEPARTMENT FIRE DEPARTMENT POLICE DEPARTMENT SANITATION STREET DEPARTMENT PLANNING COMMISSION GENERAL MAYOR'S ANNOUNCEMENTS ADJOURNMENT AGENDA August 16, 1973 Regular Meeting -August 2, 1973 Special Meeting-July 30, 1973 Special Meeting-July 31, 1973 Regular Meeting-July 19, 1973 Cash Receipts & Disbursements Current Accounts Payable Report-T.R. Bond Outside City Water Connection-Jerrell McKa Sewer Extension-Reba Phillips LRAFB Negotiations Station-S. Jacksonville,Alderman Hill Police Chief's Report So. Oak, Main & James, & Storm Sewers Alderman Lehman Street Report-Mayor Harden Traffic-Quince Hill-Alderman Adair So. James St. Minutes-Regular Meeting-August 7, 1973 Ordinance #296 Ordinance #297 Abandoned Cars Waiver Mobile Home-Norma Clark Ordinance #298(Hospital Bonds) Ordinance #299 (Millage) City Share Insurance-Mrs. Avants Revenue Sharing 1973-74 Appropriations Semi-Annual Report-Mrs. Avants 1972 City Audit Report-Alderman Wilson Pinion Lane-James c. Rayburn [l COUNCIL t-1EET ING AUGUST 16, 1973 MUNICIPAL BUILDING 7:30p.m. to 12:10 p.m. The City Council of the City of Jacksonville met Thursday, August 16, 1973 at 7:30p.m. in the Municipal building. The meeting was called to order by Mayor Harden, presiding officer, and the invocation was given by Alderman Honeycutt. On ROLL CALL the £ollalving members were present as their names were called, Aldermen: Hill, Lehmnn, Adair, Hilson, and Honeycutt; 5 present, 1 absent, a quorum was declared. Alderman Dougherty \vas present after Roll Call. Others present were ~~yor Harden; Clerk Avants; Ben Rice, City Attorney; Tommy Bond, Consulting Engineer; Ophel a Bl.':lsj ng~me, Beautification Director; Hazel She ill, Assistant Water Dept. Bookkeeper; and Gerald Hamm, Sanitation Supervisor. PRESENTATION OF MINUTES The minutes of the regular meeting of August 2, 1973 and Special meetings of July 30, 1973 and July 31, 1973 were presented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE ~~ES Corrections or additions to the Minutes for the Regular Heeting of July 19, 1973 ~vere the next order of business, after no corrections or additions were presented, Alderman Hill moved, seconded by Alderman Honeycutt that the minutes stand approved as written. All voted in the affirmative. WATER DEPARTMENT Mayor Harden requested and was given permission to deviate from the order of the agenda in order to discuss a recommendation, specifically #5, of the Audit Report for 1972. Alderman Wilson invited Russell Brown, of Rogers & Brown CPA firm to discuss accounting procedures in regard to purchase orders, and Mr. Brolm discussed the recommendation, stntine requisitions and purchase orders should be is sued for all purchases ilnd receivine reporLs should be signed by the person receiving the purchase. After discussion Alderman \Ji 1 son moved, seconded by Alderman Dougherty that whoever is responsible for keep;ng the records work with Mr. Brown and set up proper records to control fint•nces. In the dl scussion, N::~yor Harden stated he saw nothing wrong tvi th the procedure now follol·Ted, tha he saw no reason for the motion, nor for Hr. Brown being called to the meet·rng, and noted that the Mayor, according to statute, has the authority to approve payments, that he at no time had approved anything that had not been recei v~d. \,]hereupon Alderman Wilson amended the motion for Mr. Brmm to make an estimate of the cost to implement the accounting system to bring it into compli:tnce t·lith his 4{5 recommendation of 1972, seconded by Alderman Dougherty, and all members voted in the affirmative. Mr. Brown is to present his report at next council meeting. Several residents of Pinion Lane ~v-ere present to ask that provisions of Ordinance 154, (Subdivision ordinance) be carried out and enforced, and James C. Rayborn, acted as spokesman for the group. Hr. Rayburn cited one section of the Ordinance in reg.<trd to and subject to flooding. Nr. Jim Edercraft and Irving Herring also spo1<e and stated the Army Engineers study indicated the land ~v-ould flood repeatedly during wet weather. City Attorney Rice said the present developer is not the same person t~lO had the original plat approved, that Ordinance 154 is in effect and its provisions need to be followed. After. further discussion, in which the council expressed regret over the situation, and pledged the help of the city to dig a ditch that would help drain the area, and stated the developer planned to construct a /I "i COUNCIL MEETING PAGE 2 AUGUST 16, 1973 levee Hhich would help relieve the problem. A report of cash receipts and disbursements for August 1973, for the Jacksonville h'ater and Sewer Department was presented for study. Alderman Honeycutt moved, seconded by Alderman Hill to approve for payment the current accounts payable in the sum of $12,451.33 for the Jackm nville Water and Sewer Department. All voted in the affirmative. Hotion c1rried. Tommy Bond, consulting Engineer made the following report in part: "Total Project Budget -Phase I Jacksonville Water System improvements, August, 1973-$1,543,525.15 Gave results of test holes drilled by Layne, Arkansas, with chemical analysis of water samples collected from test holes.11 "All of the data indicates the original plans are good ard we will proceed with construction of the wells and raw l17ater lines .11 "rtle are now ready to proceed with plans and specifications on the ground storage tank, pumps, aeration and chemical feed equipment at the East treatment plant ,11 ~le are issuing a work order to Worth construction of the raw water line, inch pipe to job, and estimated that been received." James Construction Company to proceed with The supplie~ has statted delivering 24 approximately 15,000 ft. of the pipe has Mr. Bond pointed out a section of a letter from T<JynE>, Arkansns st:atl.ng the location for well #6 is near an existing irrigaUon Hell noH in senr.ir·e, '1nd this Hel 1 may affect the cap::tcity of well 6 during irrigntion sr>ason , Hr . Hand pointed out this is a Rice irrigation well) th,lt it might affel"t well 116 ZO to ?'i% during peak season, hut due to difficul r:y in obtnining sites his cecommendnl:ion would be to go ahead ·md accept the site. After discussion, Alderman Wilson moved, seconded by Alderman Adair to authorize · issuing a work order to Wbrth James Construction to proceed with construction of the raw water line on Phase 1 of Jacksonville Water Improvement Project, Motion approved by voice vote. Alderman Hill moved, seconded l:iy Alderman Honeycutt to authorize Tommy Bond to proceed with plans nnd opecifications on thP. ground storage tank, pumps, aerator a.nd chemicA.l feed equipment at the east treatment plant. Motdlon approved by voice vote. Alderman 'lill m0ved, seconded by Alderm.1n Lehman to approve an outside city Hntcr connection for Jerrall NcKny. The property is located at Rt. 1, Box 52 on Nilitm.:-y Road ond will [)e occupied by Mr. NcKay•s in laws Mr. & Mrs. Sonny Hc)g;:m . All lTiembers present voted in thP affirmative. Mot:ion carried. (Altlerman Dour;herty out of mPel-ing at t. !me of voting.) A letter was submitted to the council by Mrs. Reba Phillips of 503 Northeastern Ave. concerning the existing sewer line being extended up Northeastern Ave. and the tying on to such a line. COUNCIL MEETING PAGE 3 AUGUST 16, 1973 }~s. Phillips stated that an agreement was made with her in then acting City Superintendent if she provided an easement that when sewer was available that she could tie on to it. that the sewer be extended from the existing line, which is ft., so that her property can be tied on. 1957 by Fred Bowen, across her property, She is now asking approximately 1,000 After discussion Alderman Adair moved, seconded by Alderman Dougherty to authorize Tommy Bond to make a survey of this line and furnish the cost figure. Motion approved by voice vote. A letter '~as presented from Colonel Edwin J. Scarff, of Little Rock Air Force Base stating their desire to continue negotiations in regard to changes to the water rate schedule under contract #FO 3602-69-C-0157, and requesting additional data to continue knowledgeable negotiations, in nine categories, Mayor Harden stated that former negotiation sessions with the base over a 9 month period have produced nothing that he sees no need in providing further information since the city has spent thousands of dollars providing them information to date. r '-~ He mentioned that he wrote a letter to the Base in April of 1972, setting forth the water rates, and gave them 90 days in which to find another water source, if the rates were not compatible to them, but had not received a reply. Mayor Harden reiterated the contract with the Base is null and void and that they know this, Alderman Adair expressed his view that the water rate increase is justified, and if the rate is discriminatory toward the Base, it is discriminatory in the Base's favor. After considerable discussion, Alderman Wilson moved, seconded by Alderman Dougherty, that the city provide the data.to the Base, as set out in their letter, provided it doe s not require too much time to consider, a maximum of 90 days. Then Alderman Wilson amended the motion to allow the Base two weeks for evaluation of the data before having another negotiation session with the council, seconded by Alderman Dougherty. Roll Call: and the following voted aye: Aldermen: Dougherty, Lehman and Wilson, and the following voted nay: Aldermen: Hill, Adair a nd Hon e ycutt. )\ie voge in which Mayor Harden voted nay: 3 ayes, 4 nays, Motion ~dj);,."lt.leA (,::a, Alderman Honeycutt moved, seconded by Alderman Adair that Mayor Harden be authorized to notify the Little Rock Air Force Base that our negotiations in regard to water rates are over, that the city has furnished all figures and facts they deem necessary, that the Ordinance pertaining to water rates at the price given is in effect, and that the city would appreciate the Base paying their water b ·ill v1ithin 30 days and that their contract is void. Roll Call: :and the following voted aye: Aldermen: Hill, Lehman,AAdair and Honeycutt, and the following voted nay: Aldermen: Wilson and Dougherty. 4 ayes and 2 nays. Motion Carried. FIRE DEPARTMENT Alderman Hill stated residents in the South Jacksonville area '-Tould like to have a Fire Station in their area and have a proposed site in view. Mayor Harden stated, Fire Chief Schmitt would contact the Fire Rating Bureau and request an inspection of the area in South Jacksonville and Taneyville for this purpose • He stated there might be a possibility that funds for the fire station could be appropriated from Revenue Sharing Funds. It was the consensus of the council to discuss the proposal with other Revenue Sharing recommendations. COUNCIL MEETING PAGE 4 AUGUST 16, 1973 POLICE DEPARTMENT Alderman Honeycutt moved, seconded by Alderman Dougherty to accept and file the Police Chief's Report for July 1973 reflecting 412 cases brought before the Municipal Court with total cash from fines, forfeitures and other payments as $12,505.20. 11otion approved by voice vote. SANITATION DEPART~lliNT STREET DEPART11ENT Alderman Lehman reported South Oak Street needs curbs and gutters, storm drains and resurfacing and Main & James need extensive repair. He stated the roads are hazardous for the amount of traffic driven on the roads. During discussion it was questioned by the Aldermen what streets in Jacksonvilille should have priority and what cost it would be to the city. It was stated bids were taken for asphalt and curb and gutter at the beginning of the Street Program 1973. Alderman Adair moved, seconded by Alderman Lehman to authorize Mayor Harden to proceed with necessary work on South Oak and Main & James to be fixed at best. Aldermen'1Hi 11, Lehman, Adair and Honeycutt voted aye; Aldermen Dougherty and Wilson voted nay, 4 ayes, 2 nays. Motion Carried. Mayor Harr\en presented the Street Department Report for August 1-15, 1973 reflect- ing 24 lo a ds of gravel placed at the Boys Club, 2.5 tons of asphalt lain to patch holes, and 287 loads of fill dirt and 119 loads of SB2 gravel placed on North- eastern Ave. The Street Department crew has been cleaning ditches in the Sunnyside Addition, Graham Road, MacArthur Drive and finished the drainage ditches in the Nixon Woods. It was further reported 73 hours ~..rere taken to mow the right-of-~..rays on the city streets. Alderman Hill moved, seconded by Alderman Honeycutt to accept and file the Street Department Report for AQgust 1-15, 1973. All voted in the affirmative. Alderman Adair suggested an entrance on to the freeway to be constructed 300 feet from Quince Hill Road in order to avoid the congestion at the Vandenburg and John Harden Drive intersection. He stated several serious accidents during the rush hour have taken place at the intersection. It was the consensus of the council to contact the Arkansas Highvmy Department to get information on the possibility of the entrance being constructed. Mayor Harden presented a letter from the Dupree Company requesting the city to chip and seal that portion of South Redmond Road from Jl1issour1:·-'Pacific Railroad Rpur crossing on South James Street. In discussion the Aldermen stated sealing South James would help to alleviate traffic going through the residential area. Alderman Dougherty moved, seconded by Alderman Wilson that the City of Jacksonville take steps necessary to open street from the railroad tract to Dupree Park. (a letter was presented from Tommy Bond stating the estimated cost to improve South Redmond Road from Dupree Park to the railroad tract is as follm.;rs: Approximately 2000 L. F~ of street -20 ft. surface width 1. single seal surface treatment -$3,170.00 2. double seal surface treatment -4,900.00 that the street be double sealed at $4,900.00; that the city will blacktop COUNCIL MEETING PAGE 5 AUGUST 16, 1973 North of the Railroad tract to existing blacktop 150 ft, on South James (chip & seal) and this portion will be billed to Dupree Company, Motion approved by voice vote. Mayor Harden stated representatives from Casey Street in Newtown have requested the city seal the street. He further reported 3 short streets off Valentine Road need sealing due to the Sanitation trucks having problems turning around in the area, It was the consensus of the council to authorize the Mayor to grade, gravel and single seal Casey Street and roads off Valentine Road, Ben Rice stated he checked into the property located on North Hospital presently owned by The Matthews Company, which runs in front of the Jackson Square Apartments and that it has never been dedicated to the city, and stated the company is willing to open the gates to make it a through street provided speed breakers are placed on the road and the gates be closed one day per year. Alderman Wilson moved, seconded by Alderman Dougherty to authorize the Mayor to enter intp ab agreement with the Matthews Company to open North Hospital Street under the above provisions. All voted in the affirmative, PLANNING C0~1ISSION The Planning Commission's Minutes of August 7, 1973 were read and the following action was taken upon their recommendations: Alderman Adair moved, seconded by Alderman Hill to accept the sketch plat of Oakwood Subdivision. All voted in the affirmative, (Property located south end of old airport property) Motion Carried, A public hearing >V'as set on the first Tuesday in September at 8:00 p ,m. to co~sider rezoning from R-~ to R-3, part of the SW~ of the SE~ of Section 8, T3N, RlOH, Jacksonville, Arkansas generally known as Swiss Village Apartment Complex Area, After no opposition appeared at a public hearing set at 8:00p.m. August 7, 1973 to consider rezoning of Phase IV, Foxwood Subdivision from R-3 to R-1, Alderman Adair moved, seconded by Alderman Hill to accept the Planning Commissions Recommendations to grant rezoning Phase IV, Foxwood Subdivision from R-3 to R-1. All voted in the affirmative, Alderman Dougherty mentioned he thought an ordinance should be drafted to require that side>V"al .ks be constructed in all subdivisions unless the typography isn't suitable, and it was suggested that the present subdivision ordinance could be amended if it was desired to change this regulation but no action ensued on this suggestion. "AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSONVILLE, ARKANSAS;. A}lliNDING ORDINANCE NOS. 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY AND FOR OTHER PURPOSES," was introduced Alderman Hill moved, seconded by Alderman Lehman that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt; motion received 6 affirmative votes and 0 negative votes; motion approved, Ordinance read for FIRST TIME by Mayor Harden. Alderman Hill moved, seconded by Alderman Lelunan that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt. Motion received 6 affirmative I' f r , . ., COUNCIL HEETING PAGE 6 AUGUST 16, 1973 votes and 0 negative votes. ORDINANCE ACCEPTED ON FIRST READING. Alderman Hill moved, seconded by Alderman Honeycutt to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye; Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt. Hotion received 6 affirmative votes, and 0 negative votes; whereupon Hayor Harden read the Ordinance for SECOND TIME. Alderman Hill moved, seconded by Alderman Honeycutt to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the folloHing voted aye; Aldermen: Hill, Dougherty, Lehman, Adair, Hilson and Honeycutt. Hotion received 6 affirmative votes and 0 negative votes whereupon Nayor Harden read the Ordinance for THIRD AND FINAL TIME. Alderman Hill moved, seconded by Alderman Honeycutt that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye; Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt. Notion received 6 affirmative votes and 0 negative votes. Hotion Carried. Alderman Hill moved, seconded by Aldennan Adair that the E~illRGENCY CLAUSE be APPROVED and ADOPTED. ROLL CALL and the following voted aye; Aldennen: Hill, Dougherty, Lehman, Adair, Hilson and Honeycutt; 6 ayes, 0 nays. Motion carried. ORDINANCE AND E1lliH.GENCY CLAUSE APPROVED AND ADOPI'ED AND NID1BERED 2 9 6 this 16 th day of August 1973. 11 AN ORDINANCE PROVIDING FOR THE REHOVAL OF ABANDONED PERSONAL PROPERTY AND FOR THE STANDARDS OF CARE FOR THE APPEARANCE OF RESIDENTIAL PREMISES LOCATED HITHIN THE CITY OF JACKSONVILLE, ARKANSAS; AMENDING ORDINANCE NO. 86; DECLARING AN Er·lliRGENCY AND FOR OTHER PURPOSES." ~vas introduced Alderman Honeycutt moved, seconded by Alderman Hill that the Ordinance be placed on FIRST READING. ROLL CALL and the follo'I-Ting voted aye, Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt. Notion received 6 affirmative votes and 0 negative votes; motion approved. Ordinance read for FIRST TII'1E by Nayor Harden • Alderman Wilson moved, seconded by Alderman Hill that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt. Motion received 6 affirmative votes and 0 negative votes. ORDINANCE ACCEPTED ON FIRST Rf~DING. Alderman Hill moved, seconded by Alderman Honeycutt to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye; Aldennen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt. Notion received 6 affinnative votes, and 0 negative votes; ~vhereupon Mayor Harden read the Ordinance for SE:COND TU1E. Alderman Hill moved, seconded by Alderman Honeycutt to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye; Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt. Hotion received 6 affirmative votes and 0 negative votes whereupon Hayor Harden read the Ordinance for THIRD AND FINAL TIME. Aldermrm Hill moved, seconded l)y Alderman Honeycutt that the Ordinance be APPROVI~D AND ADO PI' ED. ROLL CAT .L and the following voted aye; Aldermen: Hi 11, Dougherty, Lehman, Adair, Hilson and Honeycutt. Notion received 6 affirmative votes and 0 negative votes. Hotion carried. COUNCIL !vlEET ING PAGE 7 AUGUST 16, 1973 Alderman Hill moved, seconded by Alderman Adair that the EMERGENCY CLAUSE be APPROVED and ADOPTED. ROLL CALL and the following voted aye, Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt; 6 ayes, 0 nays. Hotion carried. ORDINANCE AND EMP:RGENCY CLAUSE APPROVED AND AIXHTED AND NUNBERED 2 9 7 this 16 th day of August 1973. Mayor Harden presented a request from Norma Clark of 9801 Jacksonville Hwy. to waiver the zoning ordinance to place a mobile home on property at this location. Nrs. Clark stated the mobile home would be occupied by her husbands parents, and their water and gas would be connected to their home. It was the consensus of the council to table the request until the next regular council meeting so a study can be made on this request. GENERAL ''AN ORDINANCE AUTHORIZING THE ISSUANCE OF TEMFQRARY HOSPITAL REVENUE BONDS, SERIES B, FOR Tllli PURPOSE OF FINANCING TH:·: COST TO THE CITY OF THE CONSTRUCTION AND EQUIPHENT OF AN EXTENSION TO THE CITY OF JACKSONVILLE, ARKANSAS HOSPITAL (THE REBSAMEN NEHORIAL HOSPITAL); AUTHORIZING A SUPPLEMENTAL TRUST INDENTURE SECURING THE BONDS; ::?RESCRIBING OTHER :tvrATTERS PERTAINING THERETO; AND DECLARING AN EMERGENCY •11 was introduced. Alderman Wilson moved, seconded by Alderman Adair that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; Motion Approved, Ordinance read for FIRST TIME by Alderman Wilson. 0 I ( Alderman Adair moved, seconded by Alderman Honeycutt that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt, 6 ayes, 0 nays. ORDINANCE ACCEPTED ON FIRST READJNG. Alderman Hill moved, seconded by Alderman Dougherty to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the followinG voted aye, Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; whereupon Mayor Harden read the Ordinance for SECOND TIME. Alderman Hill moved, seconded by Alderman Honeycutt to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the follmving voted aye, Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt. Hotion received 6 affirmative votes and 0 negative votes whereupon Hayor Harden read the Ordinance for THIRD AND FINAL TIME. Alderman llill moved, seconded by Alderman Dougherty that the Ordinance be APPROVED AND ADOPTED. ROLL CAU.. and the follo~Ting voted aye, Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt. Motion received 6 affirmative votes and 0 negative votes. Notion Carried. , """ -COUNCIL HF.ETING PAGE 8 AUGUST 16, lf)7 3 Alderman Hill moved, seconded by Alderman Honeycutt that the EHERGENCY CLAUSE be approved and adopted. ROLL CALL and the follm~ing voted aye, Aldermen: Hill, Dougherty, Lehm;m, Adair, Hilson and Honeycutt. 6 ayes, 0 nays ORDINANCE AND fu'1J.m.GENCY CLAUSE APPROVED AND ADOPI'ED AND NUiiDlm.ED 2 9 8 this 16th day of August 1973. 11 AN ORDINANCE FOR THE PURPOSE OF LEVYING FIVE :HILLS, ONE-HALF HILL, ONE-HALF 11ILL, AND FIVE HILLS, TOTALING ELEVEN HILLS TAX AGAINST PERSONAL AND REAL PROPERTY lliTHIN THE CORPOP..ATE LIMITS OF THE CITY OF JACKSONVILLE, ARKANSAS; FOR THE PURPOSE OF SUSPENDING THREE AND ONE-HALF MILLS TAX FOR INDUSTRIAL DEVELOPr.-mNT BONDS FOR THE YEAR 1973; FOR THE PURPOSE OF EFFECTING CERTIFICATION TO THE COUNTY CLERK OF PULASKI COUNTY OF THE TAX LEVIED: PRESCRIBING OTHER MATTERS PERTAINING THERETO; AND DECLARING AN El-illRGENCY ,u was introduced. Alderman Hill moved, seconded by Aldermlm Honeycutt that the Ordinance be placed on FIRST READING. ROLL CALL and the follm~ing voted aye, Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt, Notion received 6 affirmative votes and 0 negative votes; motion approved. Ordinance read for FIRST TIME BY Mayor Harden. Alderman Hill moved, seconded by Alderman Honeycutt that the Ordinance be accepted on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Dou3herty, Lehman, Adair, Hilson and Honeycutt. ORDINANCE ACCEPI'ED ON FIRST READING. Alderman Hill moved, seconded by Alderman Honeycutt to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Hill, Dougherty, Lehman, Adair, Hilson and Honeycutt, Motion received 6 affirmative votes and 0 nesative votes; whereupon Hayor Harden read the Ordinance for SECOND Tll'IE. Alderman Hill moved, seconded by Alderman Honeycutt to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Alderman: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt, Hotion received 6 affirmative votes and 0 negative votes ~~hereupon Nayor Harden read the Ordinance for THIRD AND FINAL TINE. Alderman Hill moved, seconded by Alderman Adair that the Ordinance be APPROVED AND ADOPTED. ROLL CALL and the following voted aye, Aldermen: Hill, Dougherty, Lehman, Adair, Hilson and Honeycutt. Hotion received 6 affirmative votes and 0 negative votes. Hotion Carried, Alderman Hill moved, seconded by Alderman Adair that the Et-lliRGENCY CLt\USE be approved and adopted. ROLL CALL and the follm~ing voted aye, Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt, 6 ayes, 0 nays. ORDINANCE AND EHERGENCY CLAUSE APPROVED AND AOOPI'ED AND NUHBERED 2 9 9 this 16 th."day of August 1973 COUNCIL MEETING PAGE 9 AUGUST 16, 1973 H'lyor H<1rden presented a letter from tlte rka~ sas Municipal League concerning the ne"t<r rate in the insurance benefit held 'by city en1ployees. Nrs. Ploy Avants further explained the situation. She stated the former insurance underwriter, Union Life Insurance Company, has lost money for the past three years on the City's group insur:mce And does not desir to renew the contract, therefore, several large ins- ur<'mce companies in the U.S. and also Arkansas companies were contacted by Rector, Means and Rowland to underwrite · the city's insurance and the lowest and best bid price came from the Equitable Life Assurance Society of the United States. Nrs. Avants further reported rates for the individual plus their dependants would be raise $5.80 and the indiv:ldual's rate HouJd be raised $2.60. Follm-7ing discussion, '\ldermnn Hi1 son moved, seconded by Alderman Hill to accept the ne~r insur<~oce .plan uodenn~itten by Equitable, ;,md to nlise the city's portion of the premium from $7.50 to $10.00 effective September 1, 1973. All voted in the affirmative. The n~1 ins 1rance rates a.re as follm·rs: $1,000 $2,000 Employee $13.80 $14.90 Ilep. $19.90 $19.90 Total Emp. & Dep. $33.70 $34.80 l"lrs. Awm ts stated a pl<~nued expenditure report of the Revenue Sharing Funds from Jttly 1, 1971 to .. Tune 30, 197ll, must be completed and mailed by September 14, 1973. '\ftet~ discussion t4ayor Harden npponLed a committee of Alderman Hill, Chairman, and Aldermdn vlj lson and Adair to meet tvith Nrs. Avants before the next regular council mectins to pror:me Rcven e Sharing expenditures. Hrs. Avants presented the semi-annual report for General and Street Funds expenditures and receipts. After no question were presented it was the consensus of the council to accept the Semi-Annual Report for expenditures and receipts for 1973. MAYOR'S !\NNOUNCEHENTS Mayor Harden stated t~vo contractors have requested to buy the excess dirt piled at the city landfill for 12¢ per yard. It was the consensus of the council to authorize Mayor Harden to sell the dirt but to keep a rese7ve at this price. ADJOURNHENT There bein6 no further business to come before the council on motion of Alderman Adair seconded by Alderman Hill and by consent of all members present the council adjourned until its next regular meeting to be held September 6, 1973 in the Co11ncil Chambers. ATTEST: ( CITY COUNCIL OF JACKSONVILLE, ARKANSAS PRAYER ROLL CALL PRESENTATION OF MINUTES CORRECTIONS AND/OR ADDITIONS TO THE MINUTES WATER DEPARTMENT FIRE DEPARTMENT POLICE DEPARTMENT SANITATION STREET DEPARTMENT GENERAL MAYOR'S ANNOUNCEMENTS ADJOURNMENT AGENDA September 6, 197 3 Regular Meeting-August 16, 1973 Regular Meeting-August 2, 1973 Special Meeting-July 30, 1973 Special Meeting-July 31, 1973 Distribution of future Water Supply Sewer Sites-Alderman Lehman Water Loss-Alderman Dougherty Sewer Line Northeastern-T.R. Bond Aerators-$20,500 Outside City Water Connection-Mary Handley Fire Chief's Report Police Chief's Report Radio Grant #72-368-$394.00 Salary Increase for Civil Service Employee Intersection Main & James-T.R. Bond Master Street Plan-Alde~an Dougherty Ditch East of Pulaski-Alderman Adair Accepting of Streets for Maintenance Street Report-Mayor Harden Ambulance Report Report-Russell Brown Waiver Mobile Home-Norma Clark Revenue Sharing-Alderman Hill COUNCIL MEETING SEPTEMBER 6, 1973 MUNICIPAL BUILDING 7:30p.m. to 10:00 p.m. The City Council of the City of Jacksonville met Thursday, September 6, 1973 at 7:30p.m. in the Municipal Building. In the absence of Mayor Harden, the meeting was called to order by Clerk Avants; and the invocation was given by Alderman Honeycutt. Alderman Dougherty moved, seconded by -Alderman Adair to elect Alderman Wilson as President Pro Tempore to preside at the Council Meeting. Alderman: Hill, Dougherty, Adair, Wilson and Honeycutt voted aye; and Alderman Lehman voted nay, 5 ayes, 1 nay. Motion Carried. On Roll Call the following members were present as their names were called, Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt; 6 present, 0 absent, a quorum was declared. Others present were Clerk Avants; Ben Rice, , --...;;) City Attorney; Tommy Bond, Consulting Engineer; Ophelia Blasingame, Beautification Director; Police Chief Leonard Brickell; Bill Oakley, Street Supervisor; Elmer Hines, Water Supervisor, Mrs. Sheill, Assistant Water Department Bookkeeper, and Dick Huck, Parks & Recreation Director. PRESENTATION OF MINUTES 1-iinutes-of the Regular Meeting of August 16, 1973 were presented for study and later approval. CORRECTIONS AND/OR ADD I TIONS TO THE MINUTES Corrections or additions to the Minutes for Regular Meeting of August 2, 1973 and Special Meetings of July 30, 1973, and July 31, 1973, were the next order of business. After no corrections or additions were present«~d, Alderman Adair moved, seconded by Alderman Dougherty that the Minutes stand approved as written. All voted in the affirmative. -Motion Carried. WATER DEPARTMENT Tommy Bond, Consulting Engineer stated he and Mayor Harden had discussed distribution of future water supply. He advised the council to plan for a detailed study for a future water supply that will meet the needs of the city for the nex·t 15 to 20 years. He mentioned, as possible water suppliers, Greers Ferry and Maumell, but stressed that owing to the great amount of work to put the alternate resources in effect, it would take considerable time to implement any plan. Alderman Lehman stated if possible that a reserve fund be appropriated from R&venue Sharing Funds for purchase of land to be used as Sewer Sites in East and South Jacksonville. Alderman Adair stated that at a recent meeting held by the committee to discuss expenditures from Revenue Sharing Funds that $30,000.00-was appropriated from the fund for land acquisition. He further stated the land was not designated as to the use of the property, whether it be Sewer expansion or used for Fire Station Sites. Alderman Dougherty noted that at a recent Air Force study, based on production . reports, it was revealed that one million gallons of water per day was unaccounted for which represents a 24% loss of water and proposed that water meters be placed at all Municipal Buildings. He stated this system should account for part of the 24% water loss per year by the city. Alderman Adair stated it was not a 1 '.-<..., COUNCIL MEETING PAGE 2 SEPTE:t-ffiER 6, 197 3 water loss but that 24% of the water was unaccounted for use. Alderman Dougherty, requested Mr. Elmer Hines, Water Department Supervisor, to present the council an estimated cost to place water meters throughout Municipal Build~ngs to be given at the next regular council meeting. Tommy Bond presented a cost estimate on the Sanitary Sewer Line Extension on Northeastern Avenue (Phillips Residence). He stated there are presently eight existing residences and one house under construction that could be sarved-. He stated approximately 950 ft. of sewer line would have to be constructed at a estimated cost of $5,000.00. Alderman Adair moved, seconded by Alderman Hill to table discussion on the sewer lines until the next council meeting so the Aldermen may study the area in request. All voted in the affirmative. Bobby Brewer, Lab Technician for the Water & Sewer Department, reported that the 4 aerators at the West Sewer Plant operate 24 hours per day and that an additional aerator needs to be purchased to be used as a starid by in the event · one of the aerators may malfunction. He stated the aerators have been in use for five years, and that replacement parts might be hard to obtain, that if one fails to operate the effluent won't be properly treated. Mr. Brewer stated an aerator \V'ould cost approxima tely $20,500.00. Alderman Dougherty questioned whether the whole aerator would need to be replaced or a specific item. Mr. Brewer stated the malfunction would ususally exist in the motor, gear pox or the propeller. It was the consensus to table the request to purchase the aerator so that further information concerning the aerator can be presented by Hr. Brelv-er at the next regular council meeting. Alderman Dougherty moved, seconded by Alderman Adair to accept the outside- the-city water connection request from the Valentine-Dick Jeter Water Users Association for Miss Mary &~ndley located at Rt. 1 Box 451 A, North Little Rock on Valentine Road. All voted in the affirmative. FIRE DEPARTMENT Alderma n Adair moved, seconded by Alderman Honeycutt to accept and file Fire Department Report for August 1973, which reflects 8 general ala~ms still .alarms with a estimated fire loss during the_ month as $3,000.00. in the affirmative. POLICE DEPARTMENT the and 18 All voted Alderman Hill moved, seconded by Alderman Lehman to accept and file the Police Chief's report for August 1973, reflecting 371 cases brought before the Municipal Court with total cash from fines, forfeitures and other payments as $11,897.05. All voted in the affirmative. Alderman Hill moved, seconded by Alderman Adair to appropriate $394.00 from Unappropriated Fund as the city 1 s matching fund for Arkansas Crime Commission Grant #72 368. It was stated these funds will be used to purchase radio equipment for the p:llice car used in the narcotics division. All voted in the affirmative. A letter, written to the council members by Mayor Harden, recommending a wage increase of a minimum of $50.00 to all Civil Service employees, including the Firemen and Policemen was discussed. He stated several thousand dollars are spent to train and qualify the men for their jobs, and at present Jacksonville is a training station for these men. Hayor Harden compared salaries in sur~ounding I COUNCIL MEETING PAGE 3 SEPTEMBER 6, 1973 cities, and stated he felt Jacksonville should be able to increase salaries in order to keep the trained personnel. Alderman Adair moved, seconded by Alderman Honeycutt to accept Mayor Harden's recommendation to increase salaries $50.00 per month and increase uniform allowance $50.00 for a _ll Civil Service employees retroactive to September 1, 1973, in Police and Fire Departments. All voted in the affirmative. Following discussion pertaining to Civil Service employees and regulations that must be met by them, the council directed Ben Rice to check the Civil Service rules and inform the council the provisions pertaining to employees living outside the city limits of Jacksonville. SANITATION DEPARTMENT STREET DEPARTMENT street Tommy Bond presented a sketch/plan and photographs for the intersection at Main and James St. with plans to widen James St. on the West side from Main to Vine St. and on the West side from Main St. to an alley in the rear of the shopping center. He stated his expertise istnt ln traffic engineering and suggested a' traffic engineer should draw up detailed plans. Alderman Dougherty moved, seconded by Alderman Lehman to authorize Tommy Bond to contact a qualified Traffic Engineer and to formulate a plan and specifications for this area and that Mr. Bond wot"k v1ith the Traffic Engineer and present the plan 'to the Council. All voted in the affirmative. Alderman Dougherty stated he felt immediate consideration should be given to preparation of a master street plan for the City of Jacksonville. Alderman Dougherty moved, seconded by Alderman Lehman to authorize Mayor Harden to contact Metroplan to set up a meeting to discuss a future master street plan and recomrneded the meeting be open to any aldermen wishing to attend the discussion. All voted in the affirmative. Alderman Adair reported that an open)a>ncrete block ditch east of Pulaski Drive in the Sunnyside Addition needs immediate attention. He stated the di~ch .contains debris and has a screen on the outlet which obstructs the flow of water causing the water to stagnate. It was also stated ditches along North Avenue and also the ditch behind the Earnhart residence need cleaning. It was the consensus of the council that the Street Department will examine the drainage ditches mentioned and take corrective procedures and give a report to the council. The Dupree Company requested that the City accept for maintenance that portion of South James Street from School Drive to Nina.-Street~to Hea'ther Street and that portion of Heather Street from Nina Street to Shannadoah Street and that portion of Shannadoah Street from Heather Street to South James Street. In the discussion, it was brought out that the strip of road that r~ns on back of Eastview is not dedicated and Mr. Dupree stated he had not wanted thru traffic on the street as the reason for its not being dedicated, but he would be glad to work up an easement (for the strip between Nina and Eastview), that he only had two more lots in that location, but would curb, gutter and gravel the street and thought it could be completed and opened in approximately the next 60 days. It was generally _agreed this road should be finished and opened and included in this dedication. I·"- COUNCIL MEETING PAGE 4 SEPTEMBER 6, 1973 Alderman Hill moved, seconded by Alderman Lehman to accept the above mentioned streets for maintenance with the stipulation that these streets must be approved by the Street Department for quality and meet specifications require d by the Street Department. Motion approved by voice vote. Alderman Dou gherty suggested that an escrmv-letter of $1,000.00 be received from the Dupree Comp a ny as a committment. Alderman Honeycutt moved, seconded by Alderman Hill to accept the Street Department report for August 16-31, 1973 reflecting 817.70 tons of SB2, SB3, and base rock were placed at Casey St., Church St., Redmond Road, Valentine Road and surrounding streets, Northeastern Avenue and the stockpile at the warehouse; 25 tons black top laid to patch holes and trash pick up at a total of 10 days. All voted in the affirmative. GENERAL Aldet·ma n Hill moved, seconded by Alderman Dougherty to accept and file the Ambulance Report for August 1973 reflecting collections as $538.00, disbursements as $187.00 and accounts receivable as $3,729.25. All voted in the affirmative. A letter was presented from Russell Brown, Certified Public Accountant in reference to the Council meeting on Thursday, August 16, concerning the accounting procedures and recommendations that the accountants made at the conclusion of the December 31, 1972 Audit. He stated in reviewing the general accounting procedures he found they are adequate providing that the recommendations as set forth in his letter to the accounting department dated t1arch 2, 1973 lV'ere implemented. Erma Houston, Purchasing Agent, stated she felt the regulations are being followed as closely as possible except in emergencies. Mr. Brown pointed out the city is now using requisitions, purchase orders and receiving reports; and that there should be no extra cost in follmving the procedure involved. Alderman Adair moved, seconded by Alderman Lehman to accept a waiver to move a mobile home on property at 9801 Jacksonville Hightv-ay. It was stated there are four acres owned by Norma Clark and only her parents would be living in the home, and if the family moves, the mobile home is never to be used as a rental unit. All voted in the affirmative. Alderman Hill, Chairman of the Revenue Sharing Committee reported the committee met and set appropriations from the Revenue Sharing Funds to be received thru June 1974 and bud~eted $175,000.00. The following appropriations wer made at the meeting: l) 2) 3) 4) 5) $30,000.00 $60,000.00 $22,000.00 $33,000.00 $30,000.00 land acquisition (Sewer Expansion, Fire Station Sites, Etc.) placed in next year's budget disbursed in the Park and Recreation Commission Fund Public Safety (fire truck) NelV' Equipment Alderman Dougherty moved, seconded by Alderman Adair to accept the recommendations of the Revenue Sharing Committee for expenditures thru June 1974. All voted in the affirmative. Mrs. Avants stated this is a report of planned expenditures and must be filed by September 14, 1973; and that a final report of amounts that are actually spent will be made in the future. ADJOURNMENT COUNCIL MEETING PAGE 5 SEPTEMBER 6, 1973 There being no further business to come before the council, on motion of Alderman Dougherty seconded by Alderman Hill and by consent of all members present the council adjourned until its next regular council meeting to be held September 20, 1973 in the Council Chambers. ATTEST: APPROVED: I /) )'li 1 ~· )ttL '~v Zt .~OI-­ S'6HN H. HAFfJN, MAYOR CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA September 20, 1973 PRAYER ROLL CALL PRESENTATION OF MINUTES CORRECTIONS AND/ OR ADDITIONS TO THE MINUTES WATER DEPARTMENT FIRE DEPARTMEI'fT;\ POLICE DEPARTMENT SANITATION DEPARTMENT STREET DEPARTMENT PARKS & RECREA TI 00 PLANNING COMMISSION GENERAL MAYOR 1 S ANNOUNCEMENTS ADJOURNMENT Regular Meeting-September 6, 1973 Regular Meeting-August 16, 1973 Cash Receipts & Disbursements Current Accounts Payable Report-Water Meters Future Water Supply Radio-Elmer Hines Car Drainage-Mrs. Harry Tollison Minutes-Regular Meeting-Sept. 4, 1973 Ordinance #300 Codification of Ordinances-Ben Rice Hiring CPA Firm-Larry Wilson COUNCIL MEETING SEPTEMBER 20, 1973 MUNICIPAL BUILDING 7:30p.m. to 10:30 p.m. The City Council of the City of Jacksonville met Thursday, September 20, 1973, at 7:30p.m. in the Municipal Building. The meeting was called to order by Mayor Marden and the invocation was · given by Alderman Honeycutt. ,.~, On Roll Call the following members were present as their names were called, Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt; 6 present, 0 absent, a quorum was declared. PRESENTATION OF MINUTES Minutes of the Regular Meeting of September 6, 1973 were presented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES Corrections or additions to the Minutes for the Regular Meeting of August 16, 1973 were the next order of business. After no corrections or additions were presented, Alderman Adair moved, seconded by Alderman Honeycutt that the minutes stand approved as written. All voted in the affirmative. Motion Carried. WATER DEPARTMENT A report of cash receipts and disbursements for August 1973, for the Jacksonville Water and Sewer Department was presented for study. Alderman Honeycutt moved, seconded by Alderman Lehman to approve for payment the current accounts payable in the sum of $18,318.22 for the Jacksonville Water and Sewer Department, All voted in the affirmative. Motion Carried. Alderman Dougherty stated he checked with five other cities in Arkansas concerning metering water to the Municipal facilities. He stated that among the five that 1 to 2% was the lowest rate and 10%-11% was the highest amount of water unaccounted. He further reported the lowest rate charged the Municipal Buildings per gallon of water is .15~ and .25¢ per gallon is the highest rate. Mr. Dougherty stated one city out of five did not charge Municipal Buildings but only meter the buildings for their records. Mr. Elmer Hines, Water Supervisor, presented a cost estimate to the council, metering various Municipal Buildings (Hospital, Police & Courts, Fire Stations, etc.) in the amount of $8,124.27. Mr. Hines stated metering of any wells or labor or pipe were not included in the price which would increase the estimate approximately to $10,000.00. Mr.Dougherty stated he would like to meet with Mayor Harden and discuss the possibility of the city metering the Municipal Buildings this year or if the project could be incorporated in the Budget for 1974. It was the consensus of the council to study the matter and discuss the appropriation. Mayor Harden stated it would require 4 to 6 months to acquire some of the meters necessary to install in some of the Municipal facilities. Tommy Bond, Consulting Engineer, introduced Beck Tyre, representative of Marion Crist & Associates, and recommended that his firm and Marion Crist make a study toward developing an alternative future water supply, and recommended that the city h~Ive a plan prepared for future water supply as far as 10 to 15 years in advance. He said the firms will work in conjunction to prepare a list of COUNCIL l-1EETING PAGE 2 SEPTE:t-lBER 20, 1973 possibilities and the feasibility of each proposal, and the list of increasing water supply would include feasibility of the use of the Arkansas River, Lake Maumelle, Bayou Meta, Greers Ferry, and additional water wells. The study will be prepared at no cost to the city, and will reflect which water sources appear to be most feasible. Mr. Bond said the study will attempt to look 50 years into the future, and indicated the study will correlate all existing data and incorporate any ideas from independent sources. He said the study will be presented to the counci 1 for their decision to employ the t~vo firms to pursue the proposals in detail. After discussion Alderman Dougherty moved, seconded by Alderman Adair to authorize Marion Crist & Associates and 'l'ommy Bond to make a study of future water supply as indicated and present to the council for study. Motion approved by voice vote. Alderman Adair moved, seconded by Alderman Honeycutt to approve the purchase of a radio, to cost approximately 700.00 to 800.00 for installation in the vehicle used by Elmer Hines, Water Department Superintendent. Motion approved by voice vote. FIRE DEPARTMENT Hayer Harden stated funds have been appropriated from Revenue Sharing Funds to purchase a new fire truck. He stated that from the date the order is placed, it requires approximately one year to obtain delivery of the fire truck, and stated that bids should be advertised as soon as possible. POLICE DEPARTNENT SANITATION DEPARTMENT STREET DEPARTMENT Mr. & Mrs. Harry Tolleson submitted a complaint concerning engineering plans for ~vater drainage in the Northwood Acres Subdivision. Mr. Tolleson stated that due to prior removal of the tile from the ditch under Natchez Trace, portions' of that area are repeatedly inundated by flood waters, and plans 'of the developers to replace this tile on Natchez Trace were not furnished with proper engineering plans. The developers recently placed a dam across the east side of the street right-of-way of Natchez Trace just at the ditch entrance obstructing natural drainage filling at least one third of the back lots. Mr. Justice, developer of Northwood Acres, stated the dirt would be removed in less than t~m weeks. After consideraole discussion on the matter, it \vas the consensus of the council to study the area and estAhlish an agreement between the residents and the developer. Several residents of the Oakhurst Addition were present in regard to seeking help in resolving drainage problems in their area, stating that some of the homes in the area flood as a result of a two of three inch rain. Mayor Harden stated that several weeks ago the city advertised for bids for this drainage improvement project and a bid \vas not received, but that contractors are not as busy now, and that some might be interested in bidding on the project, if it was re-advertised. After discussion, Alderman Adair moved, seconded by Aldennan Dougherty to authorize Mayor Harden to advertise for bids for drainage project in Oakhurst Addition, and if no bids are received, to seek out contractors and negotiate with them for this work. Motion approved by voice vote. PARKS & RECREATION DEPART}ffiNT PLANNING COt-1MISSION COUNCIL HEETING PAGE 3 SEPTEHBER 20, 1973 The Planning Commission's Minutes of September 4, 1973 were read and the following action was taken upon their recommendations: A preliminary plat on Phase V, Towering Oaks subdivision was submitted. Alderman Dougherty noted that the plan submitted to the counci 1 showed no side~qalks and pointed out that Ordinance 154 provides that sidewalk plans appear on the preliminary plat. Tommy Bond reported the sidewalk plans appear on another set of plans the City Planning Commission has in its possession. Alderman Wilson suggested that the Council receive all information on subdivisions submitted to the Planning Commission on subdivisions so that the council may consider all information. Alderman Dougherty moved, seconded by Alderman Wilson to table the request until further data (plans) could be obtained and studied. All voted in the affirmative. Alderman Honeycutt moved, seconded by Alderman Hill to accept the Planning Commission's recommendation to approve the final plat of Stonewall Subdivision, (Vestal property) Phase I, assuming all utilities, streets and side~·mlks would be finished within t~-10 weeks and that no lots would be sold until all services and utilities had been accepted by the Water and Street Department for maintenance. All voted in the affirmative. A request to rezone the Swiss Villase Apartment Complex from R-0 to R-3 was the next order of business. It was mentioned that }tr, Evans has given a right-of-way access on the SE corner of the land for an entrance to and from the complex. It ~-1as stated there \..rould be no private clubs installed, which most residents in the vicinity show objections to, but a recreation and bar-b-que area would be placed in the triangle of land in the Northwest corner. Mayor Harden stated he is to meet with the Highway Department, September 21, 1973, to discuss an entrance on to the freeway from the Quince Hill Road area. Alderman Adair moved, seconded by Alderman Dougherty to table the request to rezone the Swiss Village Apartment Complex until further information is received from the Highway Department concerning the entrance to the freeway. All voted in the affirmative. (Ordinance 300, pertaining to the above rezoning was held in abeyance until further action is m~de on the rezoning) A final plat on Phase I, ~-lestwood Subdivision, located West of Hillow Bend, was submitted. Aldermen Dougherty and Wilson questioned the elevation of the lots. Mr. Bill Carpenter, developer of the subdivision stated he has five houses sold and that he understood contractors could proceed with plans for a subdivision after the preliminary plat was approved, After considerable discussion on the matter, Alderman Hill moved, seconded by Alderman Honeycutt to accept the final plat on Phase I, Westwood Subdivision after the requirements recommended by Planning Commission be met, as follows: Lots be numbered consecutively, that a vicinity map be shown on the plot plan, that street signs be located on the plot plan, and that set back requirements be met in the lots. Aldermen: Hill, Lehman, Adair and Honeycutt voted aye, and Aldermen Dougherty and ~-lilson abstained; 4 ayes, 0 nays. Hotion Carried. Alderman Adair susgested that a joint meeting be held between the City Council and the Plannin~ Commission so that a better understanding could be developed, and that the Council could have a better understanding of how the commission functions. Mayor Harden endorsed this suggestion and indicated he would contact the Planning Commission to set up a meeting. COUNCIL MEETING PAGE 4 SEPTEMBER 20, 1973 GENERAL Ben Rice, City Attorney stated the City Clerk has acquired a copy of each ordinance and they are ready to be submitted to the company for codification. He stated there are several ordinances that ~.;rill be deleted due to their being outdated or repealed, Mr. Rice stated codification of the Ordinances will require approximately one year from the date of the contract in July, 1973, Alderman Wilson suggested that the Annual Audit for the city, now conducted by Brown & Rogers, CPA, be alternated, mentioning it is common practice in Little Rock & North Little Rock and in State Legislative Audit division and other agencies handling public funds to rotate auditors approximately each 3 years. Mayor Harden stated Brown & Rogers set up the city books and he feels their accounting opinion on matters are of utmost value to the city and their work has been most satisfactory. It was the consensus of the council to take Alderman ~lson's suggestion under advisement. Alderman vlilson stated he would invite a member of Legislative Audit Division to the next Council Meeting to discuss rotating auditors and Bill Stephens with Flood Insurance to answer any questions the council may have. -ADJOURNMENT Alderman Hill moved, seconded by present that the council n djourn 4, 1973 in the Council Ch a mbers. ATTEST: ~ FLOY B. AVANTS, CITY CLF.RK Alderman Adair and by consent of all members until its next regular council meeting October All voted in the affirmative. CITY COUNCIL OF JACKSONVILLE, ARKANSAS PRAYER ROLL CALL PRESENTATION OF MINUTES CORRECTIONS AND/OR ADDITIONS TO THE MINUTES WATER DEPARTMENT FIRE DEPARTMENT POLICE DEPARTMENT SANITATION DEPARTMENT STREET DEPARTMENT PARKS & RECREATION GENERAL MAYOR 1 S ANNOUNCEMENTS ADJOURNMENT AGENDA October 4, :l. 9 7 3 Regular Meeting-September 20, 1973 Regular Meeting-S.eptember 6, 1973 Future Water Supply Study-T.R. Bond LRAFB Water & Sewer Bill Infiltration Sewer Lines-Alderman Doughert Northeastern Sewer Line-Alderman Wilson Land Purchase Fire Chief's Report Police Chief's Report Street Report-Mayor Harden Discussion Drainage-Alderman Dougherty Ambulance Report 1973 Audit-Alderman Wilson Flood Insurance-Alderman Wilson COUNCIL MEETING OCTOBER 4, 1973 MUNICIPAL BUILDING 7:30p.m. to 10:00 p.m. The City Council of the City of Jacksonville met Thursday, October 4, 1973 at 7:30p.m. in the Municipal Building, The meeting was called to order by Mayor Harden, presiding officer, and the invocation was given by Alderman Honeycutt, On ROLL CALL the following members were present as their names were called, Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt; 6 present, 0 absent, a quorum was declared. Others present were Mayor Harden; Clerk Avants; Ben Rice, City Attorney; Tommy Bond, Consulting Engineer; Gerald Hamm, Sanitation Supervisor; and Bill Oakley, Street Supervisor. PRESENTATION OF MINUTES The Minutes of the Regular Meeting of September 20, 1973, were presented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES Corrections and or additions to the Minutes of the Regular Meeting of September 6, 1973, were the next order of business, after no corrections or additions were presented; Alderman Adair moved, seconded by Alderman Hill that the minutes stand approved as written, All voted in the affirmative. GENERAL Mayor Harden requested and was given permission to deviate from the order of the agenda in order to discuss the National Flood Insurance Proposal for the citizens of Jacksonville with those living in the flood prone areas being especially considered. The program is underwritten and administered by the Department of Housing and Urban Development, and provides low cost home and business protection, Alderman Wilson introduced Bill Stephens, a representative of Water and Soil Resources Department to answer questions pertaining to flood insurance, Mr. Stephens stated their company would assist the city in applying for the insurance. He introduced Mr. Marion Monk and Mr. Harold Glass from IIDD. It was emphasized that it is not mandatory for the entire city to pur- chase the insurance; that it is strictly up to the individual, The insurance simply is another form of hazard protection for those people located in the flood prone areas, Alderman Wilson moved, seconded by Alderman Adair to read RESOLUTION 135-73. Motion approved by voice vote. 11 WHEREAS, certain areas of the City of Jacksonville, Arkansas are subject to periodic flooding from various streams causing s~rious damages to residential properties within these area; and "WHEREAS, relief is available in the form of load insurance as authorized by the National Flood Insurance Act of 1968 as amended; and "WHEREAS, it is the intent of this Council to comply with land use and mangement criteria regulations as required in said act." Alderman Adair moved, seconded by Alderman Hill to approve and adopt RESOLUTION 1 3 5 - 7 3, ROLL CALL and the following voted aye, Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt; 6 ayes, 0 nays. All voted in the affirmative. COUNCIL MEETING PAGE 2 OCTOBER 4, 1973 Tommy Bond, Consulting Engineer, stated the study for the future water supply has not been completed but a full report will be given at the next council meeting. Mayor Harden stated he received a letter from Major Harry G. Birkelo, Little Rock Air Force Base, Contracting Officer, at approximately 4:40 p.m. prior to the Council Meeting, after it had been released to the news media. The letter set the final rate offer from the Little Rock Air Force Base for the purchase of water from the City of Jacksonville at 21¢ per thousand gallons for the first 45,000 and 20¢ per thousand gallons for 45,000 and over. Mayor Harden stated at the negotiation session the Air Force Base had offered 26¢ per thousand gallons of \.Yater and have now decreased the rate to 21¢. He stated the city should not have to subsidize the water rate for the Air Force Base. After a general discussion, it was Mayor Harden's recommendation that the matter be placed with Ben Rice, City Attorney to study and consider any action that might be taken by the city. Mr. Rice stated there are several regulations that are set in the contract prepared in 1966 between the City and the Air Force Base concerning the increase and decrease in rates. He stated he would try to bring the matter to a conclusion as quickly as possible, and pointed out that the city has 30 days in which to appeal the decision, and impressed that if the appeal is not ans~.yered within 30 days, that the 21¢ rate will apply. He stated if the matter is appealed, it would be brought before the Board of Contract Appeals, designated by the Secretary of the A:i,r Force, and did not know how long the procedure would take. Alderman Hill moved, seconded by Alderman Lehman to authorize Mayor Harden to turn the matter of the contracting dispute with L.R.A.F.B. over to the City Attorney for his study, and to make recommendations to the council a.t some future meeting. All voted in the affirmative. Alderman Dougherty stated he felt a study should be made of the infiltration into the sewerage system. He stated infiltration causes a health and economic problem to the city, and if checked would reduce strain on treatment facilities. He reported the Enviromenbal.Protection Agency will grant funds but a study has to be made any,.yay. Tommy Bond, Consulting Engineer, stated the Marion Crist Association could prepare the study and it was the consensus of the council that he contact Beck Tyre, representative, and present the study along with a preliminary study of long-range water development plans at next council meeting. Alderman ~.Jilson stated at the last council meeting the construction of a sewer line on Northeastern Avenue was tabled until the council members had time to study the area in question. After discussion, Alderman lvilson moved, seconded by Alderman Adair to authorize the Mayor to write a letter to the owner of the property stating the former tie on promised is still good but that the city does not feel it economical or justifiable to construct the line at this time and when se,ver lines are within range of the property lines that a sewer tie on 'vould then be granted. All voted in the affirmative. Mayor Harden reported the city has three parcels of land in view for a site for the elevated 'vater storage tank which is a part of the water improvement project. He stated a final decision ot purchase a certain piece of land depends on the foundation study, prepared by Tommy Bond, and whether the elevation ~vill suit the hydraulic po>.Yer of the tank. It was the consensus of the council to meet:in Special Session, Nonday, October 8, 1973, at 12:00 COUNCIL MEETING OCTOBER 4, 1973 PAGE 3 noon in the council chambers to study the three proposed sites. FIRE DEPARTMENT Alderman Hone~cutt moved, seconded by Alderman Dougherty to accept and file the Fire Department Report for Septeml1er 1973, which reflects 6 general alarms and 13 still alarms with an estimated fire loss during the month as $500.00. All voted in the affirmative. POLICE DEPARTHENT Alderman Hill moved, seconded by Alderman Honeycutt to accept and file the Police Chiem's report for September 1973, reflecting 346 cases brought before the Municipal Court with total cash from fines, forfeitures and other payments as $10,138.15. All voted in the affirmative. SANITATION DEPARTNENT t1ayor Harden reported the Sanitation Department has received the new truck and flat bed for the trash truck and that regular trash pick up will be made. STREET DEPARTMENT Mayor Harden presented the Street Department report for Septernber, 1973. He stated 17~ tons of black top was laid to patch various streels in Jacksonville; and 4 loads of gravel for patching street cuts and right of ways ~vere laid. Mayor Harden reported several drainage ditches throughout the city ~vere cleaned by machine and hand; and 115 bus. of mowing right-of-ways during the month was the Street report for the month. Alderman Dougherty stated that contractors & Utility Companies are cutting streets in the city b~ lay utility lines and are failins tp properly repair the streets. He read a portion of 6cdinance #40 and suggested the council up-grade and strengthen this Ordinance pertaining to fees charged to contractors for cutting through street. It was stated that $35.00 has been the charge made heretofore for cutting a street, and Alderman Dougherty suggested that Bill Oakley, Street Supervisor make a study to ascertain the actual cost of repairing a street cut. Alderman Dougherty reported the pipe in the drainage ditch on the left side of the Kwik Shop located on Stone Street needs to be replaced with lare e pipes in order to carry the drainage debrts. He stated he felt that the drainage problem in that area begins at the Main Street and James Street intersection but stated the main problem is at Stone Street. He further stated draina8e pipe needs to be laid at the back of Dupree Park through property owned by Hr. Bob Hilcox. It was the consensus of the council to authorize Hayor Harden and Tommy Bond, Consulting Engineer to ~vrite a letter to Mr. Wilcox asking that he give the city i1 ri ·~ht-of-way thru: his prpperty to cut a drainage ditch. Nayor Harden reported in the past week the Street DepartrnenL h a s been cleanin~ the drainage ditch behind the Tollison property in the Fo~10od SubdIvision bl'lck to the Rai l road tracks and then along side the East Se~ver Plant. Alderman Adair mentioned that attention might be given to the ditch in the Sunnyside Addition, and to the ditch near Stirrup Place. ~~- COUNCIL HEETING PAGE 4 OCTOBER 4, 1973 Hayor Harden mentioned bids T,;rill be opened Tuesday morning, October 9, 1973 for drainage >vork in Oakhurst, that he has had an offer from a contractor to do Oakhurst for Cost plus 15%, and if no bids are received on Tuesday, he >vould like to consider this man and nsqushed" over pipe; put pipe in and cover over. GENERAL \Lderman Hill moved, seconded by Alderman Honeycutt to ,qccept and file the \mbulance Report for the month of September 1973, reflecting collections as '?5?8,00, disbursements as $279.00 and accounts receivable as $4,054.25. All voted in the affirmative. Alderman Dougherty moved, seconded by Alderman Wilson that a representative of Brmvn & Rogers, CPA's meet Hith the council and that a proposal be presented by the firm to the council, prior to be~inning the audit, thnt the proposal outline the areas the audit is to cover and som~" possible things the council Hill want to-·:tnrorporate in the audits. It was the consensus of the council that a motion WlS not in order, thereupon Alderman Dougherty Hithdre>V the motion and Aldenl r.;]n .Tilson lft:lthclrt--'W rhe second, and it \vas generally agreed that Hr. Brovm meet uH:h the council, prior to hq~lmdng the audit and submit a proposal, and hea.r ·my pertinent: matter pertainin•~ Lo the audit. It Has again requested that the comp I P. (:"d auuit rc>port be ft1rnifhecl to the council members a Heek prior to its bein~ presented Bt the council mee ing. H1yor lii1t:cl ~n .1r!IIN111Ced th:'lt: i.t i3 timP to consider preparation of the city bud ge t (or 1CJ74. He thoubht .<~ budget ~ommittee should be formed in order t begjn work on the budJet. H::yor Harden appointed Aldermen: Lehman, Hill, ;m d Do'l':\h rty an ·1 t:otmnitte l:o \·70rk ,,,J th Hrs. Avants on the Bude;et for 1974 • .i\DJOURNNE11'f 1'her,~ b ~tn3 no further business to come before tlte council on motion of ~lderman Lehman seconed by Alderman Hill and by consent of all members present the council adjourned until the Special Council Heeting to be held l'Ionday, October 8, 1973 in the Council Chambers. All voted in the affirmative. ATTEST: ( FLOY ,. NITS, CITY CLERK 1 l I I SPECIAL COUNCIL MEETING MONDAY, OCTOBER 8, 1973 MUNICIPAL BUILDING 1:20 p.m. to 1:40 p.m. The City Council of the City of jacksonville, Arkansas met in Special Session at its resular meeting place in the Municipal Building, at 1:20 p.m. on the 8th day of October 1973. l'Ieeting 'vas called to order by Mayor Harden. On Roll Call the following members were present as their names were called, Aldermen: Hill,Lehman, Adair, Wilson and Honeycutt. Alderman Dougherty was absent; 5 present, 1 absent, a quorum was declared. Others present were Mayor Harden, Clerk Avants, Tommy Bond, Gonsulting Engineer; and Bobby Brewer, Lab Techinician for the Hater and Se,ver Department. PURPOSE OF THE MEETING Mayor Harden stated the purpose of the meeting 'vas to take action on waste treatment contracts with Marco Chemical Division of W. R. Grace.Co. and Transvaal Chemicals, Inc. and purchase of land as a site for an elevated water storage tank. ~vATER DE PARTJvlENT I" "f Mayor Harden stated two waste treatment contracts have been received from Marco Chemjcal Company :'lucl Transv aal Chemical Company. lie stated that the Federal Coverrun(\nl: l1,..,d :fssued a requirement that each industry must pay a certain per- centar,e. of the:f.r n 0 n5 . The follouin~ terms t·rere included in the contract between the C1 ty of Jncksonville and Tr<1nsvaa1 Chemical Company: 1) 2) 3) 4) Salary of lab technician Purchase of vehicle Chemicals and lab equipment Operation and maintenance of two aerators T 0 T A L $10,000.00 4,000.00 6,000.00 16,000.00 $36,000.00 Harco Chemical Company agreed to pay the city a regular fee of $755.00 per month at an averase of 8¢ per B 0 D5 with a total of $9,060.00 for the term of the contract. Alderman Adair moved, seconded by Alderman Hill to <mthorize Mayor Harden to execute the waste treatment agreement with Transvaal Chemical Company and Harco Chemical Company. All voted in the affirmative. Hayor Harden ..stated 3 pieces of land have been studied by the aldermen for purchase to be used for the elevated water storage tank. The following descriptions of land was in question: SITE #1: SITE #2: SITE #3: Southeastern ¢,, Hilitary Road (Corbin St.) Ray Road & Southeastern (10 acres) Corner of Hilitary and Loop Road (20 acres) $56,000.00 $80,000.00 $50,000.00 Tommy Bond stated he felt an area away from homes would be favorable to construct the elevated tank due to the size of the tank. Mr. Bond again reminded the council that final purchase of the land is contingent upon a Foundation Study being made and proven acceptable. Alderman Hill moved, seconded by Alderman Lehman to authorize Mayor Harden to sign an option and purchase SITE #2 presently owned by Mr. White, from Southern Investment Company, approximately 10 acres more or less on the corner of Ray Road and IJ ... SPECIAL COUNCIL MEETING PAGE 2 OCTOBER 8, 1973 Southeastern Avenue in the lump sum of $80,000.00 for a site for an elevated water storage tank provided the foundation study is proven adequate. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Adair, Hilson and Honeycutt, 5 ayes, 0 nays. Motion Carried. ADJOURNNENT There hein3 no further business to come before the council on motion of .lrlPrrn:1n Hill, seconded by Ald-rman Hilson i'l.nd by consent of all members present the council adj urned until the next rf'eular council meeting to bE' held October 18, 1973 in the Council Ch<"mbers. All voted in the affirmative. ATTEST: ( I CITY COUNCIL OF JACKSONVILLE, ARKANSAS PRAYER ROLL CALL PRESENTATION OF MINUTES CORRECTIONS AND/OR ADDITIONS TO THE MINUTES WATER DEPARTMENT FIRE DEPARTMENT POLICE DEPARTMENT SANITATION DEPARTMENT STREET DEPARTMENT PARK & RECREATION PLANNING COMMISSION GENERAL MAYOR'S ANNOUNCEMENTS ADJOURNMENT AGENDA October 18, 197 3 Regular Meeting-October 4, 197 3 Special Meeting-October 8, 1973 Regular Meeting-September 20, 1973 Cash Receipts & Disbursements Current Accounts Paya~le Gutside City Water Connection Melvin Goode Revised Cost Explanation LRAFB Water Pump House-West Sewer Plant Quarterly Report Oakhurst Drainage Bid Sidewalks-Alderman Dougherty Street Easement-Ben Rice Waiver Mobil e Home Park-Jewell Green Hwy. 161 South Waiver Mobil e Home 903 Southeastern-Alderman Dougherty Warren Dupree School Minutes-Regular Meeting-October 2, 1973 Storage Building~eautification Suggestion Plan-Alderman Adair I I COUNCIL MEETING OCTOBER 18, 1973 MUNICIPAL BUILDING 7:30p.m. to 11:00 p.m. The City Council of the City of Jacksonville met Thursday, October 18, 1973, at 7:30p.m. in the Municipal Building, The meeting was called to order by Mayor Harden, presiding officer, and the invocation was given by Alderman Honeycutt, On Roll Call the following members were present as their names were called, Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt; 6 present, 0 absent, a quorum was declared. Others present were Mayor Harden; Clerk Avants; Ben Rice, City Attorney; Tommy Bond, Consulting Engineer; Bobby Brewer, Lab Technician; Robbie Martin, Water Department Bookkeeper; Ophelia Blasingame, Beautification Director; Bill Oakley, Street Supervisor and Dick Huck, Parks and Recreation Director. Mayor Harden requested and was granted permission to deviate from the order of the agenda to recognize Mrs. Frances Campbell and Mrs. Doris Blessing, Chairman and Co-Chairman of the drainage project in the Sunnyside Hills Addition. He announced they have resigned their position which they have held since August 15, 1973. Mayor Harden further commended the women for the work they have accomplished. In the discussion, Alderman Dougherty moved, seconded by Alderman Wilson that all ditches in the Sunnyside Hills Addition that have not been cleaned be given #1 priority especially the ditch around Pearl St. and around Roosevelt past North Avenue and ends on Graham Road. It was stated the ditch area around Central needs to be flushed out to rid of the debris in the ditch. Alderman Dougherty continued his motion by stating the residence on the corner of Victory Circle and South Road needs cars hauled away which are causing the area to be presented as a junk yard. All voted in the affirmative. PRESENTATION OF MINUTES The Ninutes of the Regular Meeting of October 4, 1973 and the Special Meeting of October 8, 1973 were presented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES Corrections or additions to the Minutes of the regular meeting of September 20, 1973 were the next order of business. After no corrections or additions were presented Alderman Hill moved, seconded by Alderman Honeycutt to accept and file the minutes, All voted in the affirmative, WATER DEPARTMENT Alderman Adair moved, seconded by Alderman Hill to approve for pa~nent the current accounts payable in the sum of $14,552.21 for the Jacksonville Hater and Sewer Department, All voted i.n the affirmative, A report of cash receipts and disbursements for September 1973, for the Jacksonville Water and Sewer Department, was presented for study. Mayor Harden pointed out the financial conditions of the Water Company in reference to the report which reflected receipts of $78,194.33 and expenditures of $87,170.62, He mentioned the deficit began in June, when it became necessary for the Water Company to start paying payemtns on the $1.9 million bond issue to finance the water improvements. He said ~2',000 must be deposited in various bond Accounts. Alderman Dougherty stated he felt the Water Company ' . COUNCIL NEETING PAGE 2 OCTOBER 18, 1973 should operate under a Budget, such as the City General and Street Funds no~~ do, and asked that this matter be considered. Torrnny Bond, Consulting Engineer, reported that he and Beck Tyre of the Narion Crist Association, have not yet completed the study for future ~~ater supply. He stated the report should be completed by the first regular-council meeting in November. On the Water Improvement Project Mr. Bond reported that 24,000 feet ofpi.pe has been laid dmro Military Road to the South Bend Church. Alderman Adair moved, seconded by Alderman Wilson to approve an outside- the-city water tie-on request from Malvin Goode, to be installed at Rt. 1, Box 8, approximately ~mile from the city limits of Jacksonville on Graham Road, if ~~ater is available. All voted in the affirmative. Mayor Harden said it was indicated to him that if the city would make one other effort to substantate the water cost production and distribution to Little Rock Air Force Base, that it might effect a settlement, and that Tommy Bond compiled a report for them, with the final calculation being that the average cost of production and distribuition of water to Little Rock Air Force Base would be 34.29¢ per 1,000 gallons ·in 1974, and the present rate structure, established August 1972, would provide for an average cost of water at 33.49¢ perl,OOO gallons to Little Rock Air Force Base. Hayor Harden said he and Attorney Rice plan to go to Washington in the next few days to confer with Air Force Officials and Arkansas representatives, on a possible settlement of the controversy with the Little Rock Air Force Base. Hayor Harden further reported the Water & Sewer funds are depleting rapidly due to maintenance work that must be done on lines and pumps. Den Rice, City Attorney, stated he had met \vith Little Rock Air Force Base Attorneys recently in an attempt toregotiate a settlement, but had been uanble to do so. He mentioned the city has until November 2, 1973, to file an an appeal to the Base's final water offer. Hayor Harden presented specifications and drawings prepared by Tommy Bond, for the housing of 2 pumps at the Sewer Plant. He stated he has had one offer but felt a lov1er price could be obtained if the project was advertised. Alderman Dru gherty moved, seconded by Alderman Lehman to advertise for bids to construct housing for the pumps at the sewer plant. All voted in the affirmative. Alderman Adair moved, seconded by Alderman Lehman to authorize Tommy Bond to fill out the annual report submitted by the Environmental Protection Agency for the discharge of waste water. All voted in the affirmative. Alderman Dougherty reported that several reports concerning high -.;vater bills and meter reading has come to his attention and it seemed to indicate that meter readings have been estimated for three or four months at a time and 'v-hen the meter is finally read, it results in a high bill in the month it is read. Mayor Harden stated that meter reading is an age old problem and that they are aware that many of the meter readings have been estimated; and Mr. Hines has taken the matter under advisement and began to take action. FIRE DEPARTHENT r POLICE DEPARTMENT COUNCIL HEETING PAGE 3 OCTOBER 18, 1973 Alderman Honeycutt moved, seconded by Alderman Adair to accept and file the Police Chief's third quarter report for the Invistigation Department. All voted in the affirmative. SANITATION DEPARTMENT STREET DEPART11ENT Hayor Harden presented a bid tabulation sheet for the Oakhurst Addition storm drainage project. He stated one bid was received from Gordon Construction Inc~ in the amount of $76,677.80. He stated he felt the bid was to high and recommended the council negotiate with ~1r, Gordon and discuss the possibility of the city contracting part of th~ work, Alderman Adair moved, seconded by Alderman Wilson that the bid of $76,677.80 submitted by Gordon Construction Company for Oakhurst Addition storm drainage project, be r~j~cted, due to it being to high. Motion approved by voice vote. Alderman Adair moved, seconded by Alderman Dougherty that the city negoitate with Mr. Gordon in an effort to reduce the bid, and discuss things that could be omitted from the contract price, and the amount of work the city could perform on the project. Motion approved by voice vote. It was agreed that Tommy Bond meet with ~. Gordon to work on these details. Alderman Dougherty read a letter from Ben Rice, in response to a question he ._._J had pertaining to the requirements for sidewalks in the Foxwood Subdivision, Section "A'', Phase IV. He stated his question concerns Section 6 of Ordinance Number 154 Subdivision Regulations. Ben Rice stated in his letter to urge the developer of Fo:lavood Addition to el.iminate one of the smaller lots and re- aligning the remaing 39 lots so that most lots would exceed 100 feet in width. In the discussion it was questioned whether Ordinance Number 154 bounds developers to build according to city specifications, and whether the Ordinance is being put into effect, Alderman Honeycutt moved, that Ordinance Number 154 be kept in the City Records; as it now is but after discussion. Alderman Honeycutt withdrmv his motion and the council tabled the discussion until the next regular council meeting. M~yor Harden suggested that Alderman Dougherty have an Ordinance drafted specifically on requirements for sidewalks and present it for consideration. Mayor Harden stated Tommy Dupree has requested a street easement to connect South James St. and Trickey Lane. ltr. Dupree stated he has obtained the signatures of the property owners and was granted permission, It was the consensus of the council to table this request and find out what Hr. Dupree intends to do about his road, as the developer should put the road in. PLANNING COMHISS ION A request from Jewell Green to set up a Mobile Home Park behind Carver Lane was the next order of business. Mayor Harden stated Mr. Green would like to place 3 mobile homes on one acre of land, Alderman Adair moved, seconded by Alderman Wilson that this matter be referred to the Planning Commission for their recommendation. All voted in the affirmative. I -I COUNCIL HEETING PAGE 4 OCTOBER 18, 1973 Alderman Dougherty stated a resident has requested a mobile home be placed temporarily at 903 Southeastern. Alderman Dougherty stated the man is aged and crippled and unable to take care of himself <tnd by placing the mobile home there his d;.tughter can take care of him, It was the consensus of the council that the neighbors be contacted as to their objection to placing the mobile home in that area and if no objections are obtained the city will allow a mobile home to be placed at that residence, Alderman Dougherty suggested that when waivers are granted for mobile homes on a temporary basis, that a written agreement should be executed, stating the time of the waiver and other pertinent information, Hrs. Blanch Graddy, Principal of Harren Dupree Elementary School, requested that a mobile home be placed on the grounds of the school to protect the school from vandalism. After considerable discussion, Alderman Wilson moved, seconded by Alderman Adair to allov1 the mobile home to be placed on the back of the grounds temporarily Hith the stipule.tion that it only be pl<Jced with the consent of the surrounding neighbors. All voted :i.n the affirmative. Aldennan Doueherty moved, seconded by Alderman Lehman to accept the recom- mendations of the Planning Commission's Hinutes of October 2, 1973. All voted in the affirmative. GENERAL <•ph e Ji·• Blasingame, Beautification Director, requested the council approve to bid a nd purchase a storage building for the Beautification Department. She stated it ~vould be 24' x 30' concrete floor with a 12' x 12' office space for the director. She stated tools, supplies, and other equipment used by her employees Hill be placed at this building. Alderman Adair moved, seconded by Alderman Lehman to drm.;r up a set of specifications and advertise for bids to purchase the storage building, Notion approved by voice vote, Alderman Adair suggested that City Employees in the different departments think up ideas to save their department's money and if the suggestion is judged the best, in return for their service the employee receive a bonus, He stated the council could study the matter for later consideration. Hayor Harden stated the fuof on the library is leaking due to the contracting work and several areas of the library need new construction. It ~vas the consensus of the council to contact Scotty Farrell, architect of the buildinG for his inspection as to ,.,hat can be done to correct this problem. City Clerk Avants presented the 3rd Quarter Report for the General and Street Funds and Bank ReconciUations for the Street and General Funds. ADJOURNNENT There being no further business to come before Alderman Hill, seconded by Alderman \.Jilson and present the council adjourned until the PXt r . held November 1, 1973 in the Council Ch a n ers CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA November 1, 197 3 PRAYER ROLL CALL PRESENTATIONS OF MINUTES CORRECTIONS AND/ OR ADDITIONS TO THE MINUTES WATER DEPARTMENT FIRE DEPARTMENT POLICE DEPARTMENT SANITATION DEPARTMENT STREET DEPARTMENT PARKS & RECREATION PLANNING COMMISSION GENERAL MAYOR 1 S ANNOUNCEMENTS ADJOURNMENT Regular Meeting -October 18, 197 3 Regular Meeting -October 4, 1973 Proposed Water Study-T.R. Bond Bids-Pump House Infilltration Sewer Lines-Alderman Dougherty Outside City Water Connection-Raymond Hart Fire Chief's Report Grant #73-035-$1,627. Landfill-Alderman Adair Street Report-Mayor Harden Oakhurst Drainage-T.R. Bond Legal Status of Commission-Alderman Adair Rezoning Swiss Village Ordinance #300 Waiver Mobile Home (903 Southeastern)- Alderman Dougherty Ordinance #154-Alderman Dougherty Suggestion Plan-Alderman Adair Bid Beautification Building COUNCIL MEETING NOVEMBER 1, 1973 MUNICIPAL BUILDING 7:30p.m. to 10:30 p.m. The City Council of the City of Jacksonville met Thursday, November 1, 1973, at 7:30 p.m. in the'Nunicipal Building. The meeting ~v-as called to order by Hayor Harden, Presiding Officer, and the invocation was given by Alderman Honeycutt. On Roll Call the following members were present as their names were called, Aldermen: Hi 11, Dougherty, Lehman, Adair, lvi lson and Honeycutt; 6 present, 0 absent, a quorum was declared. Others present ~vere Hayor Harden; Clerk Avants, Ben Rice, City Attorney, Tommy Bond, Consulting Engineer; Ophelia Blasingame, Beautification Director; Bobby Brewer, Lab Techinician, and Bill Oakley, Street Supervisor. PRESENTATION OF HINUTES The Hinutes of the Regular Heeting of October 18, 1973 were presented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES Correction or additions to the Minutes of the Regular Heeting of October · 4, 1973 were the next order of business. After no corrections of additions were presented, Alderman Hill, moved, seconded by Alderman Honeycutt that the Ninutes be approved as written and presented. All voted in the affirmative. HATI":R DE PARTNENT Tommy Bond, Consulting Engineer, and Beck Tyre of Narion Crist. & Associates, presented a letter from Harion Crist Association for a proposal to under- take the engineering work connected with a comprehensive study for future water supply. Mr. Tyre stated all possibilities for future ~vater supply were considered and studied in detail and the results of the study, together with maps and sketches will be bound as an engineering report. He recommended the council study the proposal before taking any action. }~. Tyre stated the fee for the work would be approximately $39,625.00, and this would not include test wells, a foundation test and water quality testing. In further discussion concerning a future water supplier, Hayor Harden announced that Ferell Gray, a member of the Mid-Ark. Water District and members of the HAWD met with persons from the Soil & Water Resources at Ozark, Arkansas. Hr. Gray stated the members of Central Arkansas requested funds be granted for a study to be made of the entire area taking every possibility under .advisement for future water supply. Mr. Gray stated that 5 counties, includinG Lonoke, Cleburne, Faulkner, Pulaski and Hhite would be included in the study. He added that District representatives concluded that engineers from the various cities in the area should combine the studies that have been made in their areas and to base other studies on those that have not been made and make one total study for the entire Mid-Ark. area. Mr. Tyre said that if a larger study is made, that theei~y should be certain thqt it will cover the particular need in Jacksonville. After discussion, it was the consensus of the council to take Mr. Tyre's letter of proposal under advisement. COUNCIL HEETING NOVEHBER 1, 1973 PAGE 2 Hayor Harden stated one bjd was received from Northgate Plumbin::?; Company in - the amount of $3,600,00, to construct a 18 x 12 Buildcin~ to house the 2 new pumps at the,t-lest Treatment Plant, said bid to include all material and labor for a building. Bobby Bre~ver stated there is an existins concrete base and the construction would include the \valls and the roof, Hayor Harden stated the pumps \vill be in use as soon as the fittin2;s are delivered. Alderman Adair moved, seconded by Alderman Dougherty to accept the bid from Northgate Plumbin13 Company in the amount of $3,600,00 to construct the building afore- mentioned, All voted in the affirmative. Alderman Dougherty stated at a recent council meeting it had been discussed the possibility of a s-ewer infiltration study.-He stated there are many people being affected by rains Hhich cause sewage to back up in their yards due to infiltration, Tommy Bond reported that Jacksonville is on a funding priority list for 1976 and fundinz for such a study \vill not be available unti 1 ·then but recommended dur·inB the time-span a constant study be made of the lines. He stated a group of college men could possibily be hired and trained to make a visual study of the lines and keep up Hith flows at se\·mr plants to check success, and by doing this it could be determined whether a detailed study needed to be made, Tommy Bond also recommended that a recording flm-1 meter be placed at each treatment plant, Hr. Bond stated that most of the problems in the infiltration of lines are obvious especially \V'hen a smoke system is used and could possibly b~ corrected by the Hater <md Sewer Dept. Alderman Adair moved, seconded by Alderman Hill to advertise for bids and purchase a flmv meter. All voted in the ::lffirmative. (It ~,ms estimated a floH meter ~o70Uld COSt approximately $3,000 ,00) Alderman Dougherty moved, seconded by Alderman Hilson to accept an outside• the-city "Tater tje-on from Raymond Hart, Rt, 1, Box 91 C on l'Iilitary Road, l'~yor Harden stated the residence is 600 ft. to 700 ft. from the existing Hater line and that Hr, Hart would have to lay his mm line from there, and after discussion suggested that Mr. Hart contact his neighbors as to the possibility that they ~vould like to tie-on to the ~vater line to help defr2.y the expense to Hr, Hart constructing a ~mter line to his home. After consid- erable discussion, Alderman Dougherty withdrm-1 his motion and Alderman Hilson withdreH the second until Nr, Hart can contact his neishbors in regard to this matter. FTRE DEPARTliENT Alderman Honeycutt moved, seconded by Alderman Douzherty to accept and file the Fire Chief's report for the month of October reflectin3 5 gereral alarms and 9 still alarms Hith an estimated fire loss at $1,500,00. All voted in the afErmati ve, KlLICE DEPARTHEt.TT Alderman Dougherty moved, seconded by Alderman Hill to appropriate $1,627.00 as the city's matching portion for Arkansas Crime Commission Grant 73-035 Additional Personnel (drug control). All voted in the affirmative. SANITATION DEPARTlillNT Alderman /;clair reported he received several complaints from the residents of .J,qcksonville concernin3 the rates being charged them at the landfill. ( COUNCIL HEETING NOVEt·1BER 1, 1973 PAGE 3 I-Ie stated he understood the citizens were to be exempt from the fee, but are bein3 charged to dump. Hr. Adair further stated several complaints have been received due to the high rates being charged pick-up trucks to unload trash, Alderman Hill verified the remarks made and stated he has been receiving several complaints from the citizens, Hayor Harden stated he would meet and discuss the problem ~vith Hr. Gerald Hamm, Sanitation Supervisor, and contact Ben Rice concerning the contract bet\v-een the city of Jacksonville and Arl~ansas liJaste Disposal. STREET Dli: PARTNENT Hayor Harden stated Harshall Road has been sealed and work should be completed there in the next \veek, He stated there are several areas in tmm that need holes patched and mentioned that since winter is here, sealing the streets 111ill be slowed up due to the oil not holding. Alderman Dougherty stated the ditch behind the Tollison property is still not up to standard and requested something be done. Hayor Harden stated \·mrk on the ditch had not been completed due to the \veather and after it dries up he and Tormny Bond \vill make a study of the ditch. Tommy Bond presented a bid ne3otiation for construction of Oakhurst Drainage Pr )j Pct f 't"om C . D. Gordon, Contrac tor . -Te stated the revised price \vould be $67,391,70 , de eti n g the resa d d i n ~ o f the yard, repair of concreted d rivc~vn y s remo va l and r cp l a c e me nL of c onc rete curb, crushed stone base in t h e Rtrc e t s , t he nsph <'l l t s urra ciu ,J, a n d t he contractor removes and retains f m· hi s o•m purpo s e th e exi s t i n g con cre t e pipe. It \·ms questioned T~7hether tlw b ids re c e:l.v ed [rom Indi.ttnhcacl Construction Co., by Nr. Halter Keaton for $58,000.00 \vere according to the specifications. Hayor Harden reminded the job had been advertised for bids t\vice, and that time is runnin[; out before \v-inter HeC~.ther begins, and that some action should be taken. After it was decided to try to ne8otiate the bids it was recommended that council meet in Special Session on November 5, 1973 in the Council Chambers at 12:00 noon. It \•Tas the consensus of the council to accept the Hayor's recommendation. Alderman Dougherty read a letter from Ben Rice, City Attorney pertaining to , provisions of Ordinance 154. Mr. Dougherty stated there are several questions pertaining to the ordinance that he had requested Mr. Rice give his legal opinion. Host of the questions concerned improvements that a developer must make in a subdivision and the resulations he must corporate with the city. Alderman Adair further questioned the action that is taken by the Council on business the Planning Commission transacts. He said he had researched the matter, and in his opinion felt that other than in re-zoning changes, that action taken by the Planning Commission is not subject to reveiw by the Coucnil. He said, in effect, the Council sometime holds a second public hearing on matters already decided by the Planning Commission. Mayor Harden stated the city acts as Inspector to enforce the regulations of the Planning Commission and stated that the council neeQsto think first of hiring a City Engineer and City Inspector to enforce the ordinances. It was mentioned that revenues must be increased if hiring of these men CQA be accomplished. Alderman Dougherty requested Mrs. Avants to furnish a list of fees that are being charged to plumbers, electricians, and contractors. Mayor Harden stated several residents from the Quince Hill Road area have attended the meeting to hear rezoning accomplishments of the Swiss Village Apartment o • I COUNCIL HEETING PAGE 4 NOVEl·ffiER 1, 1973 Complex. Alderman Adair stated the rezoning of the property was tabled at a previous council meeting so that the Hishway Department may study the area to see if an access road to the freeway may be made. It was the consensus of the council to table the matter until further notice can be received from the Hish~qay Department concerning an access road to the freeway. (Ordinance Number 300 will be held in abeyance.) Alderman Dougherty moved, seconded by Alderman Lehman to waiver the zoninE ordinance to allow Nr. & Hrs. Dave Hannah to place a mobile home on the rear of their lot at 903 Southeastern Avenue on the corner of Southea~tern and Ray Road under the follm-1ing conditions: that if and ,.,hen the occasion arises that the parent does not live in the trailer, that it be removed from the property and that they be allowed 30 days in which to remove the mobile home. Hotion approved by voice vote. Alderman Dougherty stated the property owners had obtained a petition signed by approximately 14 residents giving consent to the placing of this mobile home. Alderman Dougherty suggested some type of agreement should be executed, and a record kept when mobile waivers are granted. GENERAL Alderman Adair again stated he feels the city ~o1ould save money if a suggestion- solution plan could be adopted by the departments. Alderman Adair moved to accept the plan and grant the employees 10% of the savings if his plan is adopted by the council. After further discussion Alderman Adair ~emoved his motion and stated he would contact other business and get information on their plans. :tvlayor Harden stated he received one bid from Northgate Plumbing Company in the amount of $7,500.00 on the Beautification Department storage building. He stated General Fund is operating at a deficit and requested that the bid be tabled and operating at a deficit and requested that the bid be tabled and the construction be placed in the Budget for 1974. He further reported that a temporary storage building located at the corner of Hain St. and Elm St. (Model Narket) could be obtained for the winter, or approximately 5 months at $60.00 per month; ~-1hich could be used by the Beautification Department. Alderman Hill moved, seconded by Alderman Honeycutt to authorize l1ayor Harden to rent the building at Hain & Elm Streets for 5 months beginning November 1, 1973 at $60.00 per month. All voted in the affirmative. Alderman Wilson requested that Russell Brmm CPA be contacted and aslced to be present at the Special Council Meeting. A copy of the ans~-1er filed by Attorney Rice, addressed to Honorable John L. NCLucas, Secretary of the Air Force and Harry G. Birlcelo, Contracting Officer, dated October 31, 1973, headed as: Final Decision of Contracting Officer on Dispute Concerning Rate Increase under Water Service Contract #FO 3602 -69C- 10157 was received by the council. ADJOURNHENT There being no further business ~Jilson and seconded by Alderman the council adjourned until the 1973 in th#.un cil Chambers. ATTEST: ~ .· .....: ELOY ll ANT S, CITY CLERK to come before the council on motion of Alderman ,- SPECIAL COUNCIL MEETING MONDAY, NOVEMBER 5, 1973 MUNICIPAL BUILDING 12:30 p.m. to 12:50 p.m. The City Council of the City of Jacksonville, Arkansas met in Special at its regular meting place in the Municipal Building at 12:30 p.m. on the 5th day of November 1973. Meeting was called to order by Mayor Harden. On Roll Call the following members were present as their names were called, Aldermen: Hill, Lehman, Dougherty, Adair, Wilson and Honeycutt, 6 present, 0 absent; a quorum was declared. Others present were, Mayor Harden, Clerk Avants, Erma Houston, Mayor's Secretary; Tommy Bond, Consulting Engineer; Ben Rice, City Attorney; Bill Oakley, Street Supervisor; and Russell Brown and Ernie Davis of Brown & Rogers C P A's. PURPOSE OF MEETING Mayor Harden stated the purpose of the meeting was to consider the bid and deletions of drainage work in the Oakhurst Subdivision and discuss the 1973 Autdit. He mentioned that Russell Brown of Brown & Rogers C P A1 s was present at the meeting to discuss the 1973 Audit. STREET DEPARTMENT Tommy Bond presented a letter from Gordon Construction Company. He reported 3 other changes took place in the bid and that was the contractor would load the salvaged pipe if the transportation was furnished, the city would assume liability for damage property, and trees and shrubs. After considerable dis- cussion on the matter Ben Rice, City Attorney, was asked to give his opinion and he reminded that any job or article costing $1,000.00 or more requires a competive bid and he felt the legal manner to handle the situation is to re-advertise the Oakhurst Drainage Project and if the council took action without re-bidding the job, it would be acting at its own peril. He stated the original bid has been rejected once by the council that Mr. Rice stated part of the funds for the project will be expended through Revenue Sharing which constitutes certain procedures that must be followed in regard to advertisingJ a memo randum was given by Tommy Bond in regar to the Indianhead Construction prop osal on Oakhurst Drainage wh ich had 12 details, that Mr. Keaton was agreeable to. Alderman Lehman moved, seconded by Alderman Hill .to re-advertise the project for a period of 1 0 days with the stipulation in the bid that 1 0 guage pipe will be used and the contractor load the pipe on our trucks and that a set of specifications be presented to all bidders. It was stated bids will be opened November 15, 1973 in the Council Chambers. All voted in the affirmative. GENERAL Alderman Wilson requested that Russell Br0wn check the accounting procedure pertaining to municipalities keeping a fixed assest ledger and also furnishing the council with the Audit Report one week prior to the Meeting and if any exceptions are noted, that an itemized list of exceptions be furnished. Alderman Adair moved, seconded by Alderman Hill to hire Brown & Rogers, CPA's to conduct the 1973 Audit for the City of Jacksonville General & Street Funds and the Jacksonville Water & Sewer Department. ADJOURNMENT J J- SPECIAL COUNCIL MEETING PAGE 2 NOVEMBER 5, 1973 There being no further business to come before the council on motion of Alderman Wilson seconded by Alderman Adair and by consent of all members present the council adjourned until the next regular council meeting to be held November 15, 1973 in the Council Chambers. All voted in the affirmative. ATTEST: CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA November 15, 1973 PRAYER ROLL CALL PRESENTATION OF MINUTES CORRECTIONS AND/ OR ADDITIONS TO THE MINUTES WATER DEPARTMENT FIRE DEPARTMENT POLICE DEPARTMENT SANITATION DEPARTMENT STREET DEPARTMENT PARKS & RECREATICN PLANNING COMMISSION GENERAL MAYOR'S ANNOUNCEMENTS ADJOURNMENT Regular Meeting -November 1, 1973 Special Meeting -November 5, 1973 Regular Meeting-October 18, 197 3 Special Meeting-October 8, 1973 Cash Receipts & Disbursements Accounts Payable ??????????????-Alderman Dougherty Outside City Water Connection GeneJ "Pearl Police Chief's Report Oakhurst Drainage Maintenance Building Resignation-Mr. James Pace Minutes-Regular Meeting-Nov. 6, 1973 Ordinance #301 Ambulance Report COUNC TI MEETING NOVEMBER 15, 1973 MUNICIPAL BUILDING 7:30p.m. to ~!-;45 p.m. The City Council of the City of Jacksonville met Thursday, November 15, 1973, at 7:30 p.m. in the Municipal Building. The meeting was called to order by Mayor Harden, presiding officer, and the invocation was given by Alderman Honeycutt. On ROLL CALL the following members were present as their names were called, Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt; 6 present, 0 absent, a quorum was declared. Others present were Mayor Harden; Clerk Avants; Ben Rice, City Attorney; Tommy Bond, Consulting Engineer; Ophelia Blasingame, Beautification Director; and Bobby Brewer, Lab Technician. PRESENTATION OF MINUTES The Minutes of the Regular Meeting of November 1, 1973 and the Special Meeting of November 5, 1973 were presented for stuqy and later approval. CORRECTION AND/OR ADDITIONS TO THE MINUTES Corrections or additions to the Minutes of the Regular Meeting of October 18, 1973 and the Special Meeting of October 8, 1973 were the next order of business. After no corrections or additions were presented, Alderman Hill moved, seconded by Alderman Honeycutt that the minutes stand approved as written. All voted in the affirmative. WATER DEPARTMENT Alderman Hill moved, seconded by Alderman Adair to approve for payment the current accounts payable in the sum of $11,055.76 for the Jacksonville Water & Sewer Department. All voted in the affirmative. A report of cash receipts and disbursements for October 1973 for the Jacksonville Water & Sewer Department was presented for stuqy. Mayor Harden reported funds recieved for the Water Impro veme nt project, that are not being utilized at this time, have been placed in a CD a t ~~interest rate. Alderman Dougherty stated he had a suggestion topresent before the council concerning the operation of the Jacksonville Water & Sewer Department. Alderman Adair moved, seconded by Alderman Hill to table the discussion until the next · r e gul~r coun cil meet~ng as per Ordinance Number 132, passed February 1, 1962. ~"' It s ·ba ted that an item to be Q,isc~d before the council should be prepared ~f2~ a form to be appr ov e d by t he Ci~ Attorney and presented to the City Clerk 11..?' \r·Y~ not lat er that 1 2; 00 no on 3 days prior to the next regular council meeting. \'Y\"''b ~ROLL CALL and the f ollowing voted aye ; Aldermen: Hill, Lehman, Adair and tl7 Hon eycut ·b and t h e f ollowing vo·bed nay Aldermen: Dougherty, and Wilson; 4 ayes, . 1ft dt 2 nay s . MO TION CARRIED . ~~· An Outside-the-City water connection r equest was presented from Gene Pearl for a connection to be tied on to his mobile home located at 2116 A Graham Road, ~block out of the city limits. Alderman Wilson moved, seconded by Alderman Lehman to accept the outside-the-city water connection from Gene Pearl, with the stipulation that he runs his line and has the meter set. All voted in the affirmative. FIRE DEPARTMENT COUNCIL MEETJNG PAGE 2 NOVEMBER 1 5, 1 97 3 POLICE DEPARTMENT Alderman Hill moved, seconded by Alderman Wilson to accept and to file the Police Chief's report for October 1973 reflecting 545 cases brought before the Municipal Court with total cash from fines, forfeitures and other payments as $13,795.15. All voted in the affirmative. STREET DEPARTMENT Mayor Harden stated bids for the Oakhurst Drainage Project were opened at 10:00 a.m. It was mentioned that in as much as discussion pertaining to the drainange project was not submitted on the agenda that it not be considered at this meeting and a special council meeting be called to discuss bids. Alderman Adair moved, to discuss the project; and after the Mayor called for a second to the motion three consecutive times and heari~g none; the motion was st:J;.'icten ,due to lack of a seconded. Alderman Wilson moved, seconced by Alderman Lehman to hold a Special Council Meeting November 16, 1973, in the Council Chambers at 11:30 a.m. to discuss bids for the Oakhurst Drainage Project. All voted in the affirmative. PARKS AND RECREATION Dick Huck, Parks and Recreation Director, presented a cost estimate to construct a maintenance building. Estimated cost of the building is $14,000.00 for a 40' x 60 1 building with a 20 1 x 60 1 open extension on one side to park equipment. Mr. Huck stated the delivery date will be 14 weeks from the date the contract is signed. Mr. Huck stated this building is to be financed by Revenue Sharing Funds allocated July 1, 1973 to June 30, 1974, in the sum of $21,822.00. He recommended that specifications be drawn andmvertise for bids the 1st of December, and stated construction could begin by April. He said the same thing is true with the restroom facilities for Dupree Park. Alderman Doughert,y moved, seconded by Alderman Honeycutt to authorize Dick Huck to draw up specifications and advertiRe for bids for the council to stuqy. Mayor Harden stated if the council is mopping for bids and wants to stuqy the bids, estimates should not be rubmitted that bids ar not fair to the contractor; thereupon Alderman Hone.7cutt withdrew his second and Alderman Doughert,r his motion. Alderman Doughert,r moved, seconded by Alderman Lehman that this matter be turned over to the budget committee for consideration. ROLL CALL and the follwing voted n<'JY, Aldermen: Hill, A.dair. ancl Honeycutt; 3 ayes, 3 nayA. Mayor Harden cast a tie-breaking vote of nay.Aldermen: Dougherty, Wilson & Lehman voted aye. MOTION Alderman Adair moved, seconded by Alderman Hill to authorize Dick Huck to draw specifications and advertise for bids for the above mentioned maintena~ce building. ROLL CALL and the following voted aye, Aldermen: Hill, Adair and Honeycutt, and the following voted nay, Aldermen: Doughert,r, Lehman and Wilson. Mayor Harden cast a tie breaking vote of aye, 4 ayes, 3 nays. MOTION CARRIED. PLANNING COMMISSION Alderman Doughert,y moved, seconded by Alderman Adair to accept the resignation of James V. Pace, Vice-Chairman, of the Planning Commission. All voted in the affirmative. Mayor Harden stated he would iike to have the Council's recommedation for a replacement for Mr. Pace, in writing, prior to next council meeting. · · I "" .. DENIED I ( I COUNCJL MEETING PAGE 3 NOVEMBER 1 5, 1 97 3 The Planning Commission's Minutes of November 6, 1973 were read and the " following apiMon was taken upon their recommendations: Alderman Doughert,r moved, seconded by Alderman Wilson to rezone the property located immediate~ south of the Swiss Village area and east of Pine Meadow Mobile Home Park, adjacent to John Harden Drive from R-0 to C-3. All voted in the affirmative. 11 AN ORDINANCE RECLASSIFYING VARIOUS PROPERTIES IN THE CITY OF JACKSONVILLE, ARKANSAS;AMENDING ORDINANCE NOS. 213 AND 238 OF THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY AND FOR OTHER PURRJSES. 11 was introduced. Alderman Hill moved, seconded by Alderman Dougherty that the Ordinance be placed on FIRST READING. ROLL CALL and the following voted aye, Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt. Motion recieved 6 affirmative votes and 0 nega:t;ive votes; motion approved. Ordinance read for FIRST TIME by Mayor Harden. Alderman Wilson moved, seconded by Alderman Lehman that the Ordinance be accepted on FIRST READING. RDLL CALL and the following voted aye, Aldermen: Hill, Doughert,r, Lehman, Adair, Wilson and Honeycutt. ORDINANCE ACCEPTED ON FIRST READING. Alderman Hill moved, seconded by Alderman Honeycutt to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the following voted aye, Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt. Motion recieved 6 affirmative votes and 0 negative votes; whereupon Mayor Harden read the Ordinance for SECOND TIME. Alderman Hill moved, seconded by Alderman Honeycutt to further suspend the rules and place the Ordinance on THIRD AND FINAL READING. ROLL CALL and the following voted aye, Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt. Motion recieved 6 affirmative votes and 0 negative votes whereupon Mayor Harden read;the Ordinance for THIRD AND FINAL TIME. Alderman Hill moved, seconded by Alderman Honeycutt that the Ordinance be APPROVED AND ADOPrED. ROLL CALL and the following voted aye, Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt. Motion recieved 6 affirmative votes and 0 negative votes. MOTION CARRIED. Alderman Honeycutt moved, seconded by Alderman Adair that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL and the following voted aye, Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt; 6 aye, 0 nays. Motion Carried. ORDJNANCE AND EMERGENCY CLA.USE APPROVED AND ADOPTED AND NUMBERED 3 0 1 this 15th day of November 1973. GENERA.L Alderman Wilson moved, seconded by Alderman Honeycutt to accept and file the COUNCIL MEETJNG PAGE 4 NOVEMBER 1 5, 1 97 3 ambulance report for October 1973 reflecting collections as $623.00, disbursements as $495.00 and accounts receivable as $4,425.00. All voted in the affirmative. ADJOURNMENT There being no further business to come before the council on motion of Aldermen Hill seconded by Alderman Wilson and by consent ofa11 members present the council adjourned until the Special Council Meeting to be held November 16, 1973 at 7:30p.m. in the Council Chambers. ATTEST: SPECIAL COUNCIL MEETnm NOVEMBER 16th, 1973 MUNICIPAL BUILDING 11:30 a.m. to 12:00 noon The Cit,y Council of the City of Jacksonville, Arkansas, met in Special Council Meeting at its regular meeting place in the Municipal Building at 11:30 a.m. on the 16th day of November, 1973. Meeting was called to order by Mayor Harden. On Roll Call the following members were present as their names were called, Aldermen; Dougherty, Lehman, Adair, Wilson, and Honeycutt; 5 present, 1 absent; a quorum was declared. Alderman Hill was absent. Others present were Mayor Harden; Clerk Avants; Erma Houston, Mayor's secretary; Tommy Bond, Consulting Engineer; and Ben Rice, City Attorney. PURPOSE OF MEETING Mayor Harden stated the purpose of the meeting was to discuss bids received on the Oakhurst Drainage Project on November 15. STREET DEPARTMENT According to the Bid Tabulation Sheet the following bids were received: Indian- head Cons.truction Company, $57,999·99; S & S Construction Company, $61,274.40; Gordon Construction Company, $59,868.85. Tommy Bond reported that all three construction companies had bid bonds, and that Indianhead Construction Company, the lowest bidder had reduced the original price by 1¢ including bond. It was stated that plans and specifications had been made plainer that the contractor will do 100% of the work with the exception of hauling the pipe away, but he will place the pipe on our trucks. Mayor Harden stated that if the council agrees to accept the lower bid it will take four weeks to ge:t the pipe and construction will probably run into the first of the year. Alderman Dougherty moved, seconded by Alderman Wilson that if there is money remaining in the Street Fund at the end of the year that it be applied to the 1973 expenditure, and if not, to place it in the 1974 Street Fund Budget. Roll Call and the following voted ay_e·: Aldermen; Dougherty, Lehman, Wilson, & Honeycutt; the following voted nay: Alderman Adair. 4 ayes, 1 nay; Motion Carried. In discussing how to finance this project it was the suggestion that $14,000.00 could be paid from Revenue Sharing Funds, that Street unappropriated Fund has a balance of $21,260.00 that could be applied on the project, and the balance paid from the Street Fund. Mrs. Avants called attention to a ruling where Revenue Sharing Funds are used in which it states 11 all laborers and mechanics employ.ed by contractors or sub- contractors in the performance of work on any construction project, 25% or more of the costs of which projects are paid out of its trust fund will be paid wages at rates not less than those pr~vailing on similar construction in the locality as determined by the Secreta~JT of Labor in accordance with the Davis- Bacon act etc. 11 It was determined that 25% of the total project will not be paid from Revenue Sharing Funds. Alderman Dougherty moved, seconded by Alderman Lehman to accept Indianhead Construction Company's low bid of $57,999·99, to pay $14,000.00 of this amount from Revenue Sharing Fund and the balance from Street Funds. Roll Call: and the following voted aye: Aldermen Doughert,y, Wilson, Lehman, & Honeycutt, and SPECIAL COUNCIL MEETING PAGE 2 NOVEMBER 16, 1 97 3 and the following voted nay: Alderman Adair, 4 ayes, 1 nay, MOtion Carried. ADJOURNMENT There being no further business to come before the council on motion of Alderman Wilson, seconded b,y Alderman Lehman and b,y consent of all members present the council adjourned·. · APPROVED: ATTEST: FLOY AVANTS, CITY CLERK • • SPECIAL COUNCIL MEETING WEDNESDAY, NOVEMBER 21, 1973 MUNICIPAL BUILDING 11:30 a.m. to 11:45 a.m. The City Council of the City of Jacksonville, Arkansas met Wednesday, November 21, 1973 in special session at its regular meeting place in the Municipal Building at 11:30 a.m. The meeting was called to order by Mayor~Harden. On ROLL CALL the following members were present as their names were called, Aldermen: Dougherty, Lehman, Adair, Wilson and Honeycutt, 5 present, 1 absent; a quorum was declared. Alderman Hill was absent from the meeting. Others present were Mayor Harden, Clerk Avants, Erma Houston, Mayor's secretary; Tommy Bond, Consulting Engineer; and Nancy Burnett, Jacksonville Daily News Reporter. PURPOSE OF THE MEETING Mayor Harden stated the purpose of the meeting is to decide the method of financing the Oakhurst Drainage Project. STREET DEPARTMENT Mayor Harden reported the Street Fund is applicable for financing only that part of the drainage construction that is along the street right-of-way. He announced he had vetoed the council's action of November 16, 1973 on financing the project and submitted a written statement of the veto to Mrs. Avants, City Clerk at 10:00 a.m., Monday morning. Tommy Bond stated the estimated bid price from Indianhead Construction Company, low bidder amounted to $57,999.99 and only $30,760.10 can be appropriated from the Street Fund; and the remaining $27,239.89 be appropriated from Revenue Sharing. Alderman Dougherty moved, seconded by Alderman Lehman to appropriate $27,239.89 from Revenue Sharing and $30,760.10 from Street Fund to finance the cost of the Oakhurst Drainage Project. ROLL CALL and the following voted aye, Aldermen: Dougherty, Lehman, Wilson and Honeycutt and the following voted nay, Alderman Adair; 4 ayes, 1 nay, MOTION CARRIED. Tommy Bond stated it would take a few days to obtain a wage determination, that the total price may vary because of unit prices. ADJOURNMENT There being no further business to come before the council on motion of Alderman Wilson and seconded by Alderman Lehman and by consent of all members present the council adjourned until its next regular council meeting to be held December 6, 1973 in the Council Chambers. ATTEST: 7 (j CITY COUNCIL OF JACKSONVILLE, ARKANSAS AGENDA December 6, 1973 PRAYER ROLL CALL PRESENTATION OF MINUTES CORRECTIONS AND/OR ADDITIONS TO THE MINUTES WATER & SEWER DEPARTMENT FIRE DEPARTMENT POLICE DEPARTMENT STREET DEPARTMENT GENERAL ADJOURNMENT Regular Meeting-November 15, 1973 Special Meeting-November 16, 1973 Special Meeting-November 21, 1973 Regular Meeting-November 1, 1973 Special Meeting-November 5, 1973 Resolution #136-73 Bids ~n Flow Meter-T.R. Bond Raw Water Line-T.R. Bond Water & Sewer Commission-Alderman Dougherty Sewer South Jacksonville-Alderman Dougherty Sewer Infiltration-Alderman Dougherty Fire Chief's Report Police Chief's Report Oakhurst Drainage-T.Re Bond Drainage Harold St.-Mayor Harden Drainage Tile on Oakhurst-Alderman Wilson Drainage Improvements-Alderman Dougherty Intersection Main & James-T.R. Bond Street Report City Attorney's Opinion-Alderman Wilson Proposed Street Work-Alderman Wilson Waiver Mobile Home-George Tillman COUNCIL MEETING DECEMBER 6, 1973 MUNICIPAL BUILDING 7:30p.m. to 11:45 p.m. The City Council of the Ci~ of Jacksonville met Thursday, December 6, 1973, at 7:30 p.m. in the Municipal Building. The meeting was called to order by Mayor Harden, presiding officer and the invocation was given by Alderman Honeycutt. On Ro l l Call the foll owing memb ers were present as their name s were called, Aldermen: Hill, Dou ghe rty, Lehma n, Ada ir, Wilson and Hon eyc u tt, 6 present, 0 absent; a quorum was declared. Others present ~re Mayor Harden; Clerk Avants; Ben Rice, City Attorney; Tommy Bond, Consulting Engineer; Elmer Hines, Water Department Supervisor; Bobby Brewer, Lab Technician, Freeda Pierce, Water Department Cashier Supervisor; and Dick Huck, Park and Recreation Director. Mayor Harden introduced Mr. Jerry Flanders, newly appointed Mayor of Mountain Home, Arkansas. PRESENTATION OF MINUTES The Min u t es of t h e Regular Meeting of November 15, 1973 and the Special Meetings of November 16, 1973 and November 21, 1973 were presented for study and later approval. CORRECT I ONS AND/OR ADDITIONS TO THE MINUTES Corrections or additions t o the Mi nut es of the Regular Meeting of November 1, and the Special Meeting of November 5, 1973 were the next order of bunsiness. After no corrections or additions were presented, Alderman ~ill moved, seconded by Alderman Lehman that the minutes stand approveda.swritten. All voted in the affirmative. WATER DEPARTMENT Mayo r Harde n pre sented a "RESOLUTION AUTHORIZING CLASSIFICATION AND MONTHLY SALARY OF THE JACKSONVILLE WATER & SEWER DEPARTMEJN'TS FOR THE FISCAL YEAR DECEMBER 1, 1973 to DECEMBER 1, 1974.11 Alderman Honeycutt moved, seconded by Alderman Hill to read the Resolution. ROLL CALL and the following voted aye, Aldermen: Hill, Lehman, Adair and Honeycutt and the following voted nay, Alderman Wilson and Alderman Dougherty passed, 4 ayes, 1 nay, 1 passed; MOTION CARRIED, and the Resolution was read by Mayor Harden. Alderman Hill moved, seconded by Alderman Lehman to approve the Resolution. In the following discussion Alderman Dougherty stated he would like to know the amount the raises would total in the payroll for 1974, and that he could not vote on the proposal until assured the Water Department had adequate revenue to pay the raises. Ci~ Attorney Rice said the Resolution had not been presented to him for approval. After consdierable discussion, Alderman Hill withdrew his motion and Alderman Lehman his second; and it was the~ral consensus of the councilto withdraw RESOLUTION 1 3 ·6 -7 3 , and present it at the next council meeting. Flow meter bids for the West Sanitary Sewage Treatment Plant were presented. Tommy Bond stated only one bid was recieved from Improved Construction Methods,Inc •• Mr. Bond stated the bid for the entire installation was $4,200.00. This includes metal steps and guard rail around the top with an aluminum ·grating over the manhole. He further reported, ICM, the only bidder, on this project will construct the manhole and install the meter for $2·, 750.00 and the . city will be required to construct the steps and guar rail which could be done with wood. He said the COUNCIL MEETING PAGE 2 DECEMBER 6, 1973 the flow meter is the first step in elimination of infiltration into the sanitary sewer system. Alderman Adair moved, seonded by Alderman Lehman to accept the bid of Improved Construction Mehthods, Inc. and approve for payment $2,750.00 for the flow meter at the West Sanitary Sewer Plant. Motion approved by voice vote. Tommy Bond reported a net adjustment in the contract of the raw water line of $21,673.76 was effected due to deleting approximately 1700 lineal feet of pipe, due to a shorter route. He stated 2500 to 2800 feet ofpLpe still bas to be laid and the raw water line has been completed as far as Pecan Acres Trailer Court, and base on the amount he indicated all the pipe should be laid in approximately two weeks. He said it would probably be about one year before the tank would be completed, due to problem in obtaining steel, also hoped to finalize plans soon for covering the big water tank. Alderman Dougherty suggested to the counci that the Water & Sewer Company be operated under a 3 member water commission. He stated the following reasons: 1) profes s ionals in the field would operated the company, 2) would get the Water Company out of politics and 3) the Mayor would appoint the 3 commissioners, confirmed by the council and the council would serve only as a body to approve decisions made by the commission. He further reported Jacksonville is the only city of the first class that is not operated by a commission. It was the consensus of the council to take the suggestion under advisement and Alderman Dougherty stated he would invite someone from a Water Commission to talk to the council at some future meeting. Alderman Dougherty reported that he has talked to several residents in the South Jacksonville area concerning obtaining sewer system for the area. He recommended that a meeting of the residents and the ~rmen of that area be set to discuss the possibility of establishing a Sewer Improvement District for the area. Alderman Adair moved, seconded by Alderman Dougherty to authorize Aldermen Bill Lehman and Larry Wilson to meet with the residents of the area and gain their opinion of the sewer system and acertain if they are favorable to an improvement district for the sewer or how it might be financed and report to the council. Motion approved by voice voted. Alderman Dougherty suggested that the council form a committee to obtain facts and figures for the following summer for sewer infiltration. Tommy Bond suggested that Bobby Brewer make a presentation to the council concerning the sewer system and ways to delete sewer problems. It was reported that smoke bombs have been ordered for this project and it is hoped that when the two pumps are installed that it will greatly alleviate some of the problems of infiltration. DRAINAGE Several residents from the Jacksonville area presentd the following drainage situations: Mrs. Jennie McClear residing in Oakhurst Subdivision stated a tile of inadequate size was placed by her neighbor under the driveway which is obstructing a constant flow of water through the tile. She stated water stands in her yard and the surrounding neighbors yards. Mrs. McClear stated a letter has been written to the owners but at this date the tile has not been removed. Alderman Wilson moved, seconded by Alderman Dougherty to authorize Mayor Harden to COUNCJL MEETJNG PAGE 3 DECEMBER 6, 1973 contact Mr. Canfield. and request that he remove the tile. All voted in the affirma.tive. Mr. Phillip Whiting located on Brewer Street stated his house has flood for the last 10 years. He stated a ditch had been dug behind his house but was not wide enough to carry the stream of water. Alderman Adair moved, seconded by Alderman Wilson to authoirzie Tommy Bond, Consulting Engineer to survey the aera in question and report to the co~cil recommendations to alleviate this condition. All voted in the affirmative. Mr. Roger Ross of 1700 MacArthur requested that the council extend the ditch on MacArthur to Gregory St. therefore eliminating flooding on the north side of MacArthur. It was the consensus of the council that the Street Department will check into this matter. Mr. Norman Rrather located on Pinion Lane stated another street (Leonard) has been constructed next to Pinion Lane and the drainage system from the street has been draining on to Pinion Lane. Mayor Harden said he planned to meet with the City Attorney soon to see if Building Permits can be refused in questionable flood areas, that the situation in Pinion Lane will be studied. After consdierable discussion concerning drainage problems, Alderman Dougherty moved, seconded by Alderman Wilson to authorize Bobby Brewer, Lab Technician, to make studies of infiltration of sewer lines and procedures to eliminate in Phase 1 - 2 -3. Motion approved by voice vote. FIRE DEPARTI.1MENT Alderman Hill moved, seconded by Alderman Dougherty to accept and file the Fire Chief's report for November 1973, which . reflect 8 general alamrs and 10 still alarms wtth an estimated fire loss as $9,050.00~ All voted in the affirmative. POLICE DEPARTMENT Alderman Adair moved, seconded by Alderman Hill to accept and file the Police Chief's report for November 1973 .which ,reflects 439 cases brought before the Municipal Court with a total cash from fines, forfeitures and other payments as $12,356.60. All voted in the affirmative •. STREET DEPARTMENT Tommy Bond presented information concerning the design and capabilities of the Oakhurst Storm Drainage Project. Bids were taken on ·a 79" x 49" smooth flow arch pipe to replace an existing 48 11 and some 42 11 in the area. The 79" x 49" pipe is capable of carrying a 3.5 inch rain which drains approxima teJy 1 00 acres. The 3.5 inch rain in one hour reflects a flood frequency of approximateJy once in every 50 year; which means the drainage tproject will.. handle rains up to the 3.5 inches per hour, but will probably start flooding with rains in excess of this amount, Mr. Bond reported that Mr. Keaton, contractor, has ordered the pipe for the project and is obtaining the wage rate from the State Labor Department. Mayor Harden statE;ld Tommy Bond was authorized to draw up plans and specifications for drainage on Harold St., and stated according to the plans it would cost approximately $11,500.00 to construct the drainage project and further stated COUNCIL MEETING PAGE 4 DECEMBER 6, 1973 Harley Derrick would do the work for $11,870.00 with the stipuJ_ation that the city move the excess dirt. After discussion in which it was the general opinion this project should be advertised for bids rather than accept unit prices. Alderman Adair· moved, ·seconded by Alderman Wilson to advertise for bids for the drainage project on Harold St. All voted in· the affirmative. Alderman Dougherty suggested that a master plan be studied for drainage in different areas that it be set up in phases for 1974-75-76, that it be put on a step by step basis so it could be orgainzied by next summer. Toromr Bond introduced Roy Grimes, traffic consultant from Garver and Garver Inc. Mr. Grimes made a stuqy of the Main and James Streets intersections to evaluate existing and projected traffic volume at the intersection improvement to increase the traffic capacity. The traffic counts were compiled and tabulated by the Arkansas State Highway Department, Division of Planning and Research. Mr. Grimes suggested. that the intersection be constructed to show minimum improvements necessary to increase capacity to more efficient~ handle existing traffic and provide for projected traffic upto 1980; which means addirig the left turn lanes on James St. south bound and Dupree north bound, the allocated green time can be more in balance with traffic demand, also that a corridor he selected and reserved for connection between James and Dupree and other needed right-of-ways be purchased. Mayor Harden presented the Street Department report for November reflecting 52 tons black top used to patch holes. He reported gravel was used to build a street into the warehouse and, the parking lot at city hall and Calhoun Branch. He stated during the month drainage ditches have been continuous~ cleaned. Alderman Wilson presented the City Attorney's opinion concerning the authority the Mayor has acting alone to improve city streets assuming that the money has been budgeted. It was the conclusion that to eliminate any doubt in the future as to who shall be in charge of authorizing various improvements to the city streets that the annual street meeting of the City Council be held prior to adoption of the budget for the ensuing year and that street work be itemized in the budget by specific project. All projects excee~.ng $1,000.00 in cost shluld be competive bid item according to Arkansas Statute 104425. Alderman Wilson presented three suggestions concerning return the control and management of the street work to the City Council, as follows: 1) Plans and estimated cost for street work to be performed in 1974 ohall be oubmittod to oounoil membership prior to approval of the budget. On~ those projects included in the budget would be allowed to be undertaken. 2) The Council approve a limited amount $5000-10000) of money in the Street Department budget for asphalt and road materials so that if additional funds are needed the Mayor will have to ask the council for more funds. 3) The passage of an ordinance reqm.rlng that any expenditure in the Street Department for road work or materials in excess of a certain amount $500 or $1000, must be approved by the City Council. Alderman Wilson suggested that entering into year-long contracts for street work be discontinued. COUNCIL MEETING PAGE 5 DECEMBER 6, 1973 Alderman Wilson moved, seconded by Alderman Adair to table a request to waiver the zoning ordinance to place a mobile home on property belonging to George Tilman on Ray Road and that he be advised to refer his request to the Planning Commission for their recommendation. All voted in the affirmative. GENERAL Mayor Harden announced that Dec ember 7, 1973 there would be a Budget Meeting I t o be held at 6:30 p.m. in the Council Chambers. The meeting will be conducted by the Aldermen. ADJOURNMENT There being no further business to come before the council on motion of Alderman Adair, seconded by Alderman Lehman and by consent of all members present the council adjourned until the next regular council meeting to be held December 20, 1973-in the Council Chambers. ATTEST: FLOY~Z, CITY CLERK I 1 .._,I AGENDA December 20, 1973 PRAYER ROLL CALL PRESENTATION OF MINUTES CORRECTIONS AND/OR ADDITIONS TO THE MINUTES WATER & SEWER DEPARTMENT STREET DEPARTMENT GENERAL ADJOURNMENT Regular Meeting -December 6, 1973 Regular Meeting -November 15, 1973 Special Meeting -November 16, 1973 Special Meeting -November 21, 1973 Cash Receipts & Disbursements Accountants Payable Northeastern & T.P. White Sewage Pump Station -T. R. Bond Outside City Water Connection- Raymond Hart-Alderman Lehman Oak St. Improvements -T. R. Bond Ordinance #302 Hospital Bond Liability Insurance Ambulance Report AFCO Metals Arkansaw Meter Repair & Supply Batesville Truck Line Inc. Bill's Auto Parts Dewy Burke Machine Works Inc. Burroughs Corporation Capitol Chemical & Supply Co. City Lumber Company Conrade Electric Co. Inc. Donnel Office Supply Inc. G.P. Freshour (Paid) General Pipe & Supply Co. Goodsell Welding & Iron Works Hollis & Company Jacksonville Daily News James Bros. Martec Assoc. Inc. National Chemsearch OTASCO McCrory Razorback Rental Ser. Inc. Safeway Stores Inc. Jim Smith Mobil (Paid TG&Y Vaughan Tire Co. Inc. Waterworks Ser. Co. December 19, 1973 CURRENT ACCOUNTS PAYABLE 88.59 1,318.7& 144.00 30.05 382.13 147.91 205.88 164.45 327.90 8.86 8.87 59.40 83.46 15.90 4. 35 236.68 70.38 293.15 20.64 12.50 14.57 1,548.60 8.73 157.13 25.00 Air Products & Chemicals Arkansas Paper Company Batesville White Lime Division Bond Consulting Engineers Bowles & Edens Co. C.K. Radio Sales & Ser. Certified Electric Div. Criss & Shaver Inc. Curtin Scientific Co. Double "R" Florist Al Garvin Garage Ivy Hall Garage Hamilton's Garage Ivan Holloway Ser. Co. Jacksonville Gas & Plumbing King Pumping Co. Mobil Oil O.B. Repair (Paid) Petty Cash Fund (Paid) Rockwell International Sears Star Engraving Co. Red Walker Radiator & Safety Wal-Mart Stores, Inc. Waterworks Supply Co. TOTAL 10.85 57.68 652.50 427.78 635.37 14.68 99.48 18.80 328.70 24.21 23.74 27.11 537.98 282.96 401.10 75.00 2,14-3.94 42.85 25.00 1,170.00 195.65 50.83 30.84 54.76 2,725.66 $15,435.36 COUNCIL MEETING DECEMBER 20, 1973 MUNICIPAL BUILDING 7:30p.m. to 8:45p.m. The City Council of the City of Jacksonville met Thursday, December 20, 1973 at 7:30 p.m. in the Municipal Building, The meeting was called to order by Mayor Harden, presiding officer, and the invocation was given by Alderman Honeycutt, On ROLL CALL the following members were present as their names were called, Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt, 6 present, 0 absent; a quorum was declared. Others present were Mayor Harden; Clerk Avants; Ben Rice, City Attorney; Tommy Bond, Consulting Engineer and Ophelia Blasingam<; Beautification Director, PRESENTATION OF MINUTES The minutes of the Regular l1eeting of December 6, 1973 were presented for study and later approval. CORRECTIONS AND/OR ADDITIONS TO THE MINUTES Corrections or additions to the Minutes of the Regular Meeting of November 15, 1973, and the Special Council Meetings of November 16, 1973 and November 21, 1973 were the next order of business, Alderman Wilson stated the paragraph under Water Department of the Hinutes of the Council Meeting of November 15, 1973, \vere worded incorrectly, He reported the correction is concerning the pres- entation of business before the Council. He stated the Minutes should be rephrased as follov1s: 11 ALL MATTERS TO BE RULED UPON BY THE CITY COUNCIL OF THE CITY OF JACKSONVILLE, BE AND THE SANE ARE HEREBY ORDERED TO BE PREPARED IN A FORH TO BE APPROVED BY THE CITY ATTORNEY, AND PRESENTED TO THE CITY CLERK NO LATER THAN 12:00 o'clock NOON, 3 DAYS PRIOR TO THE NEXT REGULAR NEETING OF THE CITY COUNCIL etc.," instead of "ALL MATTERS TO BE DISCUSSED etc •11 Alderman Honeycutt moved, seconded by Alderman Hi 11 to accept the Hinutes approved as \vritten with the correction made on the Minutes of November 15, 1973, All voted in the affirmative, GENERAL Mayor Harden requested, and was granted permission, to deviate from the order of the agenda to present the Ordinance for Series B of the Hospital Construction Bonds. Mr. Wilburn from Stephens Company, Inc. presented "AN ORDINANCE AUTHORIZING THE ISSUANCE OF HOSPITAL REVENUE BONDS FOR FINANCING THE COST TO THE CITY OF CONSTRUCTING AND EQUIPING NEv1 HOSPITAL IMPROVEMENTS AND FACILITIES, AND T}"lli PAYHENT OF EXPENSES CQIIJNECTED THREHITH; AUTHORIZING A SUPPLEMENTAL TRUST INDENTUP~ SECURING THE BONDS; PRESCRIBING OTHER MATTERS RELATING THERETO AND DECLARING AN EMERGENCY. tt >vas introduced, Alderman Hill moved, seconded by Alderman Honeycutt that the Ordinance be placed on FIRST P~ADING. ROLL CALL and the following voted aye, Aldermen: Hill, Dougherty, Lehman, Adair, Wilson and Honeycutt. Motion received 6 affirmative votes and 0 negative votes; motion approved, Ordinance read for FIRST TTNE by Alderman Adair. Alderman Hill moved, seconded by Aldennan Honeycutt that the Ordinance be accepted on FIRST READING, ROLL CALL and the folloHing voted aye, Aldermen: Hill, Dougherty, Lehman, Adair, Hilson and Honeycutt, ORDINANCE ACCEPTED ON FIRST READING. COUl\TCIL J'IEETING PJ\GE 2 DECENBEit 20 , 197 3 :\lderman Hill moved, seconded by Alderm.n Honeycutt to suspend the rules and place the Ordinance on SECOND READING. ROLL CALL and the followinz voted .1ye, Alderman Hi 11, Douzherty, Lehman, Adair, l·li lson and Honeycutt. Notion recieved 6 CJffirmaU.ve votes and 0 negative votes; whereupon Nayor Harden rend the Ordinance for SECOND Tilffi. Alderman Hill moved, seconded by Alderm:m Lelunan to further suspend the rules and place the Ordinance on THIRD AND FINAL RE .ADING. ROLL CALL .and the follm11ins voted aye, Aldermen: Hill, Dounherty, Lehman, Adair, Wilson and Honeycutt. Hotion recieved 6 affirmative votes and 0 ne3ative votes whereupon J.fayor Harden re-'ld the ordiannce for THIRD AND FINAL TUm. Aldermm Hill moved, seconded by Alderman Honeycutt that the Ordinance be i\PPROVED AND ADO !?I' ED. ROLL CALL and the fo lloHins voted aye, Alderman Hi 11, Dousherty, Lehman, Adair, Hilson and Honeycutt. Hotion received 6 aff~rmative votes and 0 nesative votes. Hotion carried. Alderman Hi 11 moved, seconded by Alderman Honeycutt that the EHERGENCY CL..A.USE be approved and adopted. ROLL CALL and the follm11ing voted aye, Aldermen: Hill, Dou~;herty, Lehman, Adair, Wilson and Honeycutt , 6 ayes, 0 nays. 3 0 2 this 20th DAY OF DECE1·1BER 1973. HATER DEPARTMEJ'.TT Alderman Adair moved, seconded by Alderman Hill to approve for payment the current accounts payable in the sum of $15,435.36 for the Jacksonville ~later and Sel\ler Department. All voted in the affirmative. Alderman \·Ji lson moved, seconded by Alderman Adair to accept and file the cash receipts and disbursements report for the Jacksonville \later and SeHer Department for November 1973. Alderman \·lilson noted the Hater Company is ::;till in a deficit and pointed out the need for a budc;et. i\11 voted in the affirmative to accept the cash receipts report and disbursements report. Torrnny Bond, Consulting Engineer, presented a study of the existing flows and capacities of the seHa~e pumping station located near the intersection of Northeastern Avenue and T. P. Hhite Drive, He reported the average flow to the existins pump station is 246 gallons per minute but, stated the pump station Has desisned and constructed to pump 200 gallons per minutes; Hhich makes approximately .JO g allons per minutes additional flm..r to the station. The present pump station is not capable of handling the flm..rs that are nor,, directed to it and is in need of major maintenance on the existinn pumps partly due to a recent flood. Tommy Bond su~gested that a competent rn.<l.intenance man be retained to go throuc;h the station and repair all of the equipment. A further study on the irrnnediate area served by this pump station finds that there are planned or existing 801 residences for this area, Hr. Bond further reported he has studied the report prepared for 1:1etroplan covering the sanitary se~·mge collection and disposal facilities and sees that the pump station presently located at Northeastern and T. P. Hhite is to be abandoned under the 1990 plans. He recorrnnended that the neTt7 pumps r \ COUNCIL MEETING PAGE 3 DECEl'IBER 20, 1973 be installed ~·lith the capacity of 400 gallons a minute as soon as possible and the consideration be given to implementinr; the H:-trion Crist report v7hich proposed the construction of trunk lines and elim:.f_nation of the existing pump station, It was the consensus of the council to take Mr. Bond's su3gestion under and advisement and study work sheets for the subdivision or development and units and that Nayor Harden send a copy of this report to the owners of this se~..rage system \<lith a letter, Alderman Lehman moved, second"'d by Alderman ·lllson to accept the outside- the-city wat'.!r connection from R:1ymond Hart located at the end of Lehman Road off of Hi litary Road, ~..ritlt the stipulation that Mr. Hart run a 1!.,11 water lines 600-700 feet to the existing water line, and pay $250.00 tie- on fee. All voted in the affirmative. STREF.T DEPARTMENT Tommy Bond presented cost est:i .,n;~ tes a.nd ~ pl·tn of the Oak Street Improverrtents. He stated 23 utility poles will need to be moved, 7 utility meters, l fire hydnmt, :md an :1dditional right-of-wty to be acfJ.uired for the street. Hr. Bond estimated that the const.J:"uction cost Hill be $60,200 and su~0rsted tlwt $75,000 be budeeted to covP.r engineerin~, contegencies nnd other incidentals. Altlerm·•n 1\dair moved, seconded by 1\ldermnn Dougherty to take estimates under. advisement and study for later con ider"'ltion. All voted i.n the aftirmntive. GENERAL Hayer Harden stated City Attorney Rice rendered a legal op1n1on that according to state law the city is required to carry liability insurance on all vehicles mvned by the city. He stated he has discussed the matter with a local insurance agent t-1ho presented an estimate. He stated the city no\>7 ovms, or ~·7ill m·m by the first of the yea-r 54 pieces of vehicular equipment and basic limits of liability, 10/25/5, computed at manual rates fizures out ot an anm1nl pretnium or $9,51.6. The city is now paying $1,272 for coverage on the tHo ASAP cm:s, ambulance and the itnyor's c.r he st.?ted an additional $8,245 should be ;!pp- ropriated for budget purposes. Alde1.-man ~vilson moved, seconded by \.ldetman Lehman to advertise for bids for minimum liability for vehicles mvned by the city also to check into the amount of li~bility the state carries on their vehicles. All voted in the affirmative. \lderman IUll moved, seconded by Alderman Honeycutt to accept and file the · arnhulance report for the Nonth of Novemher reflectinr; collections as $660,50, disbursements as $220.00 and accounts receivable as $4,896.75. All voted in the affirmative. HAYOR' S ANNOUNCENF.NT S Mayor Harden announced that he had been informed that residents of South Jacksonville have mail delivery service from the Jacksonville Post Office effective January 19, 1974. }1ayor Harden announced the city is holding its annual Christmas Party , Saturday night at 7:00p.m. in the Union Hall and invited the aldermen to attend. ADJDURNEMENT There being no further business to come before the council on motion of COUNCIL MEETING PAGE 4 DECEl'fBER 20, 197 3 Alderman Hill, seconded by Alderman Hilson and by consent of all members present; the council adjourned until the next regular council meet i n~ to be held January 10, 1974 in the Council Chnmhers. All voted in th.; affirmative, ATTEST: /' _ _Ji ~vi;;: FLOY AV;:s, CITY CLERK T l