24 APR 18
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 18, 2024
6:00 P.M. – 6:23 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in a regular
session on April 18, 2024 at the regular meeting place of the City Council.
Council Member Ray delivered the invocation and Mayor Elmore led a standing
audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: City Council Members: Dietz, Bolden, McCleary, Ray, Mashburn, Moss,
Kinman, and Rains answered ROLL CALL. Mayor Elmore also answered ROLL CALL
declaring a quorum. PRESENT EIGHT (8) ABSENT TWO (2). Council Members Sansing
and Twitty were absent.
Others present for the meeting were: City Attorney Stephanie Friedman via
Zoom, Police Chief Brett Hibbs, Fire Chief Alan Laughy, Director of
Engineering & Public Works Adam Whitlow, Finance Director Cheryl Erkel,
Assistant City Clerk Emilia Vazquez, CDBG Director Michelle Spencer, IT
Director Emily Osment, Communications Director Emily Sundermeier, Jim Moore,
and Addie Gibson.
PRESENTATION OF MINUTES: Mayor Elmore presented the minutes of the regularly
scheduled City Council meeting of April 4, 2024 for approval and/or correction
at the next regularly scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES: Council Member Bolden moved, seconded
by Council Member Ray that the minutes of the regularly scheduled City
Council meeting of March 21, 2024 be APPROVED. MOTION CARRIED.
CONSENT AGENDA: REGULAR MONTHLY REPORT: POLICE DEPARTMENT
Council Member Ray moved, seconded by Council Member Bolden to approve the
regular monthly report for March 2024 regarding annual crime statistical
comparisons.
REGULAR MONTHLY REPORT: CODE ENFORCEMENT
Council Member Ray moved, seconded by Council Member Bolden to approve the
regular monthly report for March 2024.
Assigned Calls 54 Demolition by City 0
Self-Initiated Calls 214 Demolition by Owner 1
Follow Up Inspections 452 Parking Violations 7
Complied after Notice 186 Garbage Cans Tagged 3
Three Day Notice 53 Basketball Goals 3
Seven Day Letter 230 Structures Inspected 720
Citation Letters Mailed 35 Apartment Complexes Inspected 10
Citations Issued 14 Red Tags Issued 1
Vehicles Tagged 50 Search Warrants 0
Vehicles Towed 15 Grass Mowed 0
Unsafe Structures Tagged 0 Signs Removed 4
Structures Condemned 0 Shopping Carts 2
Structures Rehabbed 0
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 18, 2024
6:00 P.M. – 6:23 P.M.
ROLL CALL: Council Member: Dietz, Bolden, McCleary, Ray, Mashburn, Moss,
Kinman, and Rains voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
SANITATION DEPARTMENT:
PARKS & RECREATION:
PLANNING COMMISSION: FINAL PLAT Lee Mac Estates
Council Member Bolden moved, seconded by Council Member McCleary to approve
the final plat of Lee Mac Estates. MOTION CARRIED.
COMMITTEE(S):
GENERAL: a. RESOLUTION 847 (#05-2024)
A RESOLUTION AUTHORIZING THE CITY OF JACKSONVILLE TO RENEW THE CONTRACT OF
OBLIGATION WITH THE ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY, AMENDING
RESOLUTION NO. 840 (#09-2023); AND, FOR OTHER PURPOSES.
Council Member Rains moved, seconded by Council Member Bolden to read
Resolution 847 (#05-2024). MOTION CARRIED. Whereupon City Clerk Davitt read
the heading of Resolution 847 (#05-2024).
Director Whitlow stated this is identical, in form, to Resolution 840, noting
ADEQ reached out to him saying they made a mistake on the financial assurance
amount. He explained there was a 50% multiplier they had not accounted for,
so this is an amendment to the amount of obligation. He reminded it is part
of the closeout procedures if the City ever closed its composting facility.
Council Member Ray moved, seconded by Council Member Bolden to adopt
Resolution 847 (#05-2024) in its entirety. MOTION CARRIED.
b. Requesting Resolution to contract with Garver for on call City Planning
services
Director Whitlow requested acceptance of Garver’s Statement of
Qualifications. He explained they advertised a Request of Qualifications for
on call city planning services. He recalled that three firms picked up
packets, but Garver was the only one to respond, noting they are who he was
interested in. He told how he has worked with their Urban Planning Manager
James Walden, who came up working with Arkansas Municipal League’s Planning
Consultant Jim Von Tungeln. He stated the contract will provide hourly rates
for various employees and will have a mechanism for larger one-time projects
they would come to Council to approve on an individual basis.
Council Member Bolden moved, seconded by Council Member Kinman to approve the
drafting of a resolution regarding Garver providing on call City Planning
services. MOTION CARRIED.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 18, 2024
6:00 P.M. – 6:23 P.M.
c. DISCUSSION asbestos abatement training for City employees
Director Whitlow explained last month they took bids for asbestos abatement,
because the others had expired, but Mayor Elmore requested additional
options, since the low bid was $99,918.00, so he looked into what it would
take to get City employees certified. He detailed that the abatement consists
of mastic on the floor tiles, which he sees as a relatively simple process of
removing the mastic, putting it in Visqueen, using respirators, and taking it
to Two Pine Landfill. He told how he reached out to the Arkansas
Environmental Training Academy affiliated with Southern Arkansas University
Tech, who have also been used for their Solid Waste License training. He
recalled when he spoke to the representative, they were very excited about
coming to Jacksonville to train six to eight City employees. He added that
Pulaski County received a Delta Regional Authority grant where, unless he
hears otherwise, the City could get this training for free. He detailed the
thrd
tentative dates are April 29-May 3 to get the employees certified at a
supervisory worker level. He noted the bottom tier is worker level, but then
there is a supervisor level that is someone who has to be present watching
the workers. He confirmed the training is a 40-hour one-week course that will
get them supervisory training. He mentioned, because we are a municipality,
we are exempt from one of the upper level credentialling requirements that
contractors would have to get. He brought up other municipalities that have
trained people to do their own abatement, relating there will be costs, but
it will be cheaper that the $99,000.00 bid. He recommends moving forward with
this option, clarifying that it is set up for six of his Public Works’
employees, and two from Parks and Recreation, if they wanted to, but they
will fill all slots. He told how 32 hours of training is for the worker tier,
and the supervisory tier is only one more day, making it 40 hours. He stated
they would set up somewhere in the City, go through the course, including a
mock abatement, and test at the end. He said there will be a permitting
process of submitting applications to ADEQ, and the employees will be
certified at that point. He was unsure about insurance coverage changes,
noting that working with asbestos is a very controlled process involving
dangers, but have not had any objections about it. He mentioned proper
handling, respirators, and gear still being a lot cheaper than bids. He
brought up that the only part he sees being outsourced is the hauling since
the City’s CDL drivers do not have hazmat endorsement. He stated if Council
wants to move forward with training, he recommends to reject all bids.
Council Member Rains moved, seconded by Council Member McCleary to approve
asbestos abatement training for eight City employees. MOTION CARRIED.
Council Member Bolden urged Council to find a way to give a stipend to those
who accept this training due to the hazards involved.
d. Request to accept bid: Asbestos Abatement-old Elementary School
Item d was pulled from the agenda.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 18, 2024
6:00 P.M. – 6:23 P.M.
APPOINTMENTS: SEWER COMMISSION
Council Member Ray moved, seconded by Council Member Bolden to approve the
reappointment of Jerry Sanders for a term to expire 04/20/2029. MOTION
CARRIED.
PARKS & RECREATION COMMISSION
Council Member Ray moved, seconded by Council Member Bolden to approve the
appointment of Anthony Golden to fill term of Laura Walker for expiration
05/09/2027. MOTION CARRIED.
Council Member Ray moved, seconded by Council Member Bolden to approve the
appointment of Shanacee Person to fill term of Lauren Martin for expiration
05/09/2028. MOTION CARRIED.
UNFINISHED BUSINESS:
NEW BUSINESS:
ANNOUNCEMENTS: USSSA Autism Awareness Tournament
Mayor Elmore stated this weekend at Dupree Park there will be an Autism
Awareness Softball Tournament benefitting Pathfinder. He related there will
be 90 teams playing, noting Friday night there will be a homerun derby for
professionals and amateurs, and Saturday night games will go on all night.
Arkansas Game and Fish Commission Shooting Range
th
Mayor Elmore stated Saturday will be the Shooting Range’s 10 Anniversary
Tournament going on with Mack’s Prairie Wings, which will be the largest
tournament the City has ever hosted, estimating 900 shooters.
Animal Services Mobile Adoption Event
Mayor Elmore shared there will be a mobile adoption event at the Autism
Awareness Tournament at Dupree Park Saturday.
ADJOURNMENT: Without objection, Mayor Elmore adjourned the meeting at
approximately 6:23 p.m. MOTION CARRIED.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR JEFF ELMORE
City Clerk-Treasurer
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