23 NOV 2
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 2, 2023
6:00 P.M. – 6:19 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in a regular
session on November 2, 2023 at the regular meeting place of the City Council.
Council Member Ray delivered the invocation and Mayor Elmore led a standing
audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: City Council Members: Dietz, McCleary, Sansing, Ray, Mashburn, Moss,
Twitty, Kinman, and Rains answered ROLL CALL. Mayor Elmore also answered ROLL
CALL declaring a quorum. PRESENT NINE (9) ABSENT ONE (1). Council Member Bolden
was absent.
Others present for the meeting were: City Attorney Stephanie Friedman, IT
Director Emily Osment, Police Chief Brett Hibbs, Fire Chief Alan Laughy,
Parks and Recreation Director Kevin House, Finance Director Cheryl Erkel,
City Engineer Adam Whitlow, Assistant City Clerk Emilia Vazquez, and Johnny
Simpson.
PRESENTATION OF MINUTES: Mayor Elmore presented the minutes of the regularly
scheduled City Council meeting of October 19, 2023 for approval and/or
correction at the next regularly scheduled meeting.
APPROVAL AND/OR CORRECTION OF MINUTES: Council Member Ray moved, seconded by
Council Member Mashburn to APPROVE the minutes of the regularly scheduled
meeting of September 21, 2023. MOTION CARRIED.
CONSENT AGENDA:
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
SANITATION DEPARTMENT:
PARKS & RECREATION:
PLANNING COMMISSION:
COMMITTEE(S):
GENERAL: a. RESOLUTION 840 (#09-2023)
A RESOLUTION AUTHORIZING THE CITY OF JACKSONVILLE TO RENEW THE CONTRACT OF
OBLIGATION WITH THE ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY; AND, FOR
OTHER PURPOSES.
City Engineer Adam Whitlow stated every five years the City renews the
contract with ADEQ for the permitted compost facility. He explained like
landfills, they are required to set aside funds to close it if we ever decide
to. He noted for the last two renewals, the amount did not change, but they
have now requested at least 15% be added, since costs have risen.
Council Member Ray moved, seconded by Council Member Mashburn to read
Resolution 840 (#09-2023). MOTION CARRIED. Whereupon City Attorney Friedman
read the heading of Resolution 840 (#09-2023).
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 2, 2023
6:00 P.M. – 6:19 P.M.
Engineer Whitlow confirmed this is only a precaution and not an amount they
will be paying guaranteed.
Council Member Rains moved, seconded by Council Member Ray to adopt
Resolution 840 (#09-2023) in its entirety. MOTION CARRIED.
b. ORDINANCE 1743 (#27-2023)
AN ORDINANCE AMENDING THE 2023 FISCAL BUDGET; MAKING MODIFIED APPROPRIATIONS
AND AUTHORIZING EXPENDITURES FOR OPERATION OF VARIOUS DEPARTMENTS OF CITY
GOVERNMENT AND THE PURCHASE OF MATERIALS, SUPPLIES, EQUIPMENT, AND SERVICES;
COVERING GENERAL FUND OPERATIONS; AND, FOR OTHER PURPOSES.
Finance Director Cheryl Erkel shared that every year at budget time she
always goes in to review our actual revenues and expenditures for the current
year and compares it to what was originally budgeted, and by law, if there is
a 5% or more increase or decrease in revenues or expenditures, then an
amended budget has to be prepared. She stated the insurance money received
from the tornado is in a nonbudgeted fund, so it is not represented here. She
surmised they have received $2.25 million. She noted the General Fund revenue
had a 6% increase and an 88% increase on expenditures. She explained that a
lot of it is tornado related, pointing out the insurance money is in the
Capital Improvement Plan, but a lot of it came through the General Fund which
is going to be reimbursed by FEMA. She confirmed we have not received the
FEMA money yet, and the likelihood we will receive it this year is slim to
none, because normally it takes a while for FEMA to reimburse. She related
the insurance money basically covered the expenses for Dupree Park, but any
other expenses we incurred throughout the City were not covered by that
insurance, but would be covered from FEMA. She clarified that the Director of
Administration Department budget of $190.00 is for the unemployment and
workers compensation insurance for the CDBG Director. She mentioned amending
it to $4,190.00 because there were some contract services to renovate the
CDBG building, so those funds came out of this account instead of coming out
of HUD funds. She explained that CDBG is coded as a Department 26 under CDBG
and this is Department 26 in the General Fund.
Council Member Ray moved, seconded by Council Member Mashburn to place
Ordinance 1743 on FIRST READING. ROLL CALL: Council Member Dietz, McCleary,
Sansing, Ray, Mashburn, Moss, Twitty, Kinman, and Rains voted AYE. MOTION
CARRIED. Whereupon City Attorney Friedman read the heading of Ordinance 1743.
Council Member Ray moved, seconded by Council Member Sansing to APPROVE
Ordinance 1743 on FIRST READING and SUSPEND THE RULES and place Ordinance
1743 on SECOND READING. ROLL CALL: Council Member Dietz, McCleary, Sansing,
Ray, Mashburn, Moss, Twitty, Kinman, and Rains voted AYE. MOTION CARRIED.
Director Erkel pointed out that the major reduction in the Police Department
budget is because they originally budget for all positions to be filled, but
the amended reflects the actual projections, taking into account the unfilled
positions throughout the year.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 2, 2023
6:00 P.M. – 6:19 P.M.
Parks and Recreation Director Kevin House confirmed they are waiting on the
State for FEMA reimbursement, because the money comes from FEMA through the
State, then to the City.
Director Erkel noted the FEMA funds will be put in as grant revenue in the
2024 budget.
Council Member Ray moved, seconded by Council Member McCleary to APPROVE
Ordinance 1743 on SECOND READING and SUSPEND THE RULES and place Ordinance
1743 on THIRD AND FINAL READING. ROLL CALL: Council Member Dietz, McCleary,
Sansing, Ray, Mashburn, Moss, Twitty, Kinman, and Rains voted AYE. MOTION
CARRIED.
Council Member Ray moved, seconded by Council Member Sansing to APPROVE AND
ADOPT Ordinance 1743 in its entirety. ROLL CALL: Council Member Dietz,
McCleary, Sansing, Ray, Mashburn, Moss, Twitty, Kinman, and Rains voted AYE.
MOTION CARRIED.
ND
ORDINANCE 1743 (#27-2023) APPROVED AND ADOPTED THIS 2 DAY OF NOVEMBER, 2023.
APPOINTMENTS:
UNFINISHED BUSINESS: When Council Member Rains inquired about a camera system
presentation on a previous agenda, Police Chief Brett Hibbs related he can do
it any time, but the person who was more familiar with it moved out of state.
NEW BUSINESS:
ANNOUNCEMENTS: Trunk or Treat
Council Member McCleary thanked the Parks and Recreation Department and
anyone else who was involved in the Trunk or Treat event, because it was
phenomenal.
ADJOURNMENT: Without objection, Mayor Elmore adjourned the meeting at
approximately 6:19 p.m. MOTION CARRIED.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR JEFF ELMORE
City Clerk-Treasurer
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