23 NOV 2CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 2, 2023
6:00 P.M. – 6:19 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in a regular session on November 2, 2023 at the regular meeting place of the City Council. Council Member Ray delivered the
invocation and Mayor Elmore led a standing audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: City Council Members: Dietz, McCleary, Sansing, Ray, Mashburn, Moss, Twitty, Kinman, and Rains answered ROLL CALL. Mayor Elmore also answered ROLL CALL declaring a quorum.
PRESENT NINE (9) ABSENT ONE (1). Council Member Bolden was absent.
Others present for the meeting were: City Attorney Stephanie Friedman, IT Director Emily Osment, Police Chief Brett Hibbs, Fire Chief Alan Laughy, Parks and Recreation Director Kevin
House, Finance Director Cheryl Erkel, City Engineer Adam Whitlow, Assistant City Clerk Emilia Vazquez, and Johnny Simpson.
PRESENTATION OF MINUTES: Mayor Elmore presented the minutes of the regularly scheduled City Council meeting of October 19, 2023 for approval and/or correction at the next regularly scheduled
meeting.
APPROVAL AND/OR CORRECTION OF MINUTES: Council Member Ray moved, seconded by Council Member Mashburn to APPROVE the minutes of the regularly scheduled meeting of September 21, 2023.
MOTION CARRIED.
CONSENT AGENDA:
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
SANITATION DEPARTMENT:
PARKS & RECREATION:
PLANNING COMMISSION:
COMMITTEE(S):
GENERAL: a. RESOLUTION 840 (#09-2023)
A RESOLUTION AUTHORIZING THE CITY OF JACKSONVILLE TO RENEW THE CONTRACT OF OBLIGATION WITH THE ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY; AND, FOR OTHER PURPOSES.
City Engineer Adam Whitlow stated every five years the City renews the contract with ADEQ for the permitted compost facility. He explained like landfills, they are required to set aside
funds to close it if we ever decide to. He noted for the last two renewals, the amount did not change, but they have now requested at least 15% be added, since costs have risen.
Council Member Ray moved, seconded by Council Member Mashburn to read Resolution 840 (#09-2023). MOTION CARRIED. Whereupon City Attorney Friedman read the heading of Resolution 840 (#09-2023).
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 2, 2023
6:00 P.M. – 6:19 P.M.
Engineer Whitlow confirmed this is only a precaution and not an amount they will be paying guaranteed.
Council Member Rains moved, seconded by Council Member Ray to adopt Resolution 840 (#09-2023) in its entirety. MOTION CARRIED.
b. ORDINANCE 1743 (#27-2023)
AN ORDINANCE AMENDING THE 2023 FISCAL BUDGET; MAKING MODIFIED APPROPRIATIONS AND AUTHORIZING EXPENDITURES FOR OPERATION OF VARIOUS DEPARTMENTS OF CITY GOVERNMENT AND THE PURCHASE OF
MATERIALS, SUPPLIES, EQUIPMENT, AND SERVICES; COVERING GENERAL FUND OPERATIONS; AND, FOR OTHER PURPOSES.
Finance Director Cheryl Erkel shared that every year at budget time she always goes in to review our actual revenues and expenditures for the current year and compares it to what was
originally budgeted, and by law, if there is a 5% or more increase or decrease in revenues or expenditures, then an amended budget has to be prepared. She stated the insurance money
received from the tornado is in a nonbudgeted fund, so it is not represented here. She surmised they have received $2.25 million. She noted the General Fund revenue had a 6% increase
and an 88% increase on expenditures. She explained that a lot of it is tornado related, pointing out the insurance money is in the Capital Improvement Plan, but a lot of it came through
the General Fund which is going to be reimbursed by FEMA. She confirmed we have not received the FEMA money yet, and the likelihood we will receive it this year is slim to none, because
normally it takes a while for FEMA to reimburse. She related the insurance money basically covered the expenses for Dupree Park, but any other expenses we incurred throughout the City
were not covered by that insurance, but would be covered from FEMA. She clarified that the Director of Administration Department budget of $190.00 is for the unemployment and workers
compensation insurance for the CDBG Director. She mentioned amending it to $4,190.00 because there were some contract services to renovate the CDBG building, so those funds came out
of this account instead of coming out of HUD funds. She explained that CDBG is coded as a Department 26 under CDBG and this is Department 26 in the General Fund.
Council Member Ray moved, seconded by Council Member Mashburn to place Ordinance 1743 on FIRST READING. ROLL CALL: Council Member Dietz, McCleary, Sansing, Ray, Mashburn, Moss, Twitty,
Kinman, and Rains voted AYE. MOTION CARRIED. Whereupon City Attorney Friedman read the heading of Ordinance 1743.
Council Member Ray moved, seconded by Council Member Sansing to APPROVE Ordinance 1743 on FIRST READING and SUSPEND THE RULES and place Ordinance 1743 on SECOND READING. ROLL CALL: Council
Member Dietz, McCleary, Sansing, Ray, Mashburn, Moss, Twitty, Kinman, and Rains voted AYE. MOTION CARRIED.
Director Erkel pointed out that the major reduction in the Police Department budget is because they originally budget for all positions to be filled, but the amended reflects the actual
projections, taking into account the unfilled positions throughout the year.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
NOVEMBER 2, 2023
6:00 P.M. – 6:19 P.M.
Parks and Recreation Director Kevin House confirmed they are waiting on the State for FEMA reimbursement, because the money comes from FEMA through the State, then to the City.
Director Erkel noted the FEMA funds will be put in as grant revenue in the 2024 budget.
Council Member Ray moved, seconded by Council Member McCleary to APPROVE Ordinance 1743 on SECOND READING and SUSPEND THE RULES and place Ordinance 1743 on THIRD AND FINAL READING. ROLL
CALL: Council Member Dietz, McCleary, Sansing, Ray, Mashburn, Moss, Twitty, Kinman, and Rains voted AYE. MOTION CARRIED.
Council Member Ray moved, seconded by Council Member Sansing to APPROVE AND ADOPT Ordinance 1743 in its entirety. ROLL CALL: Council Member Dietz, McCleary, Sansing, Ray, Mashburn, Moss,
Twitty, Kinman, and Rains voted AYE. MOTION CARRIED.
ORDINANCE 1743 (#27-2023) APPROVED AND ADOPTED THIS 2ND DAY OF NOVEMBER, 2023.
APPOINTMENTS:
UNFINISHED BUSINESS: When Council Member Rains inquired about a camera system presentation on a previous agenda, Police Chief Brett Hibbs related he can do it any time, but the person
who was more familiar with it moved out of state.
NEW BUSINESS:
ANNOUNCEMENTS: Trunk or Treat
Council Member McCleary thanked the Parks and Recreation Department and anyone else who was involved in the Trunk or Treat event, because it was phenomenal.
ADJOURNMENT: Without objection, Mayor Elmore adjourned the meeting at approximately 6:19 p.m. MOTION CARRIED.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR JEFF ELMORE
City Clerk-Treasurer