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23 DEC 21CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 21, 2023 6:00 P.M. – 6:06 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in a regular session on December 21, 2023 at the regular meeting place of the City Council. Council Member Bolden delivered the invocation and Mayor Elmore led a standing audience in the “Pledge of Allegiance” to the flag. ROLL CALL: City Council Members: Dietz, Bolden, McCleary, Ray, Mashburn, Moss, Twitty, and Kinman answered ROLL CALL. Mayor Elmore also answered ROLL CALL declaring a quorum. PRESENT EIGHT (8) ABSENT TWO (2). Council Members Sansing and Rains were absent. Others present for the meeting were: City Attorney Stephanie Friedman, Finance Director Cheryl Erkel, Police Chief Brett Hibbs, IT Director Emily Osment, Communications Director Emily Sundermeier, and CDBG Director Michelle Spencer. PRESENTATION OF MINUTES: Mayor Elmore presented the minutes of the regularly scheduled City Council meeting of December 7, 2023 for approval and/or correction at the next regularly scheduled City Council meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Council Member Bolden moved, seconded by Council Member Twitty that the minutes of the regularly scheduled City Council meeting of November 16, 2023 be APPROVED. MOTION CARRIED. CONSENT AGENDA: REGULAR MONTHLY REPORT/FIRE DEPARTMENT Council Member Bolden moved, seconded by Council Member Ray to approve the regular monthly report for November 2023, reflecting a fire loss of $0.00 and a savings total of $0.00. REGULAR MONTHLY REPORT/POLICE DEPARTMENT Council Member Bolden moved, seconded by Council Member Ray to approve the regular monthly report for November 2023 regarding annual crime statistical comparisons. REGULAR MONTHLY REPORT/CODE ENFORCEMENT Council Member Bolden moved, seconded by Council Member Ray to approve the regular monthly report as presented for November 2023. Assigned Calls 23 Self-Initiated Calls 81 Follow Up Inspections 258 Demolition by City 0 Complied after Notice 124 Demolition by Owner 0 Three Day Notice 29 Parking Violations 0 Seven Day Letter 99 Garbage Cans Tagged 0 Citation Letters Mailed 25 Basketball Goals 0 Citations Issued 7 Structures Inspected 362 Vehicles Tagged 31 Apartment Complexes Inspected 7 Vehicles Towed 0 Red Tags Issued 1 Unsafe Structures Tagged 2 Search Warrants 2 Structures Condemned 0 Grass Mowed 0 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 21, 2023 6:00 P.M. – 6:06 P.M. Structures Rehabbed 0 Signs Removed 109 Shopping Carts 5 REGULAR MONTHLY REPORT/ANIMAL CONTROL Council Member Bolden moved, seconded by Council Member Ray to approve the regular monthly reports for November 2023. ADOPTION FEES $ 2,640.00 SPAY/NEUTER FOR ADOPTED DOGS 2,640.00 Paid by the City of Jacksonville 480.00 Best Friends Animal Rescue Grant 2,160.00 Paid for by JFOTA - FINES 520.00 CONTRIBUTIONS 3,557.85 TOTAL $ 4,077.85 ROLL CALL: Council Member: Dietz, Bolden, McCleary, Ray, Mashburn, Moss, Twitty, and Kinman voted AYE. MOTION CARRIED. WATER DEPARTMENT: WASTEWATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: SANITATION DEPARTMENT: PARKS & RECREATION: PLANNING COMMISSION: COMMITTEE(S): GENERAL: Approval of 2nd CARES Act Substantial Amendment to CDBG 2020 Annual Action Plan (AAP) CDBG Director Michelle Spencer stated she put forth the public notice on December 6th and 13th for the substantial amendment of the Annual Action Plan for 2020. She explained they had a public comment period of December 14th-20th requesting a substantial amendment to the CDBG 2020 CV funds. She noted this request should have been made after the second wave of Covid funds were released in 2020, and in order to be in compliance with HUD, this 2nd substantial amendment is needed. She confirmed once approved, it will be updated in the system to reflect the new activities, explaining the necessity during the pandemic is why these changes were made. She related this was before she was CDBG Director and she is just trying to ensure they are in compliance with HUD when they come back to possibly monitor the financials. She clarified that this was allocated in 2020 in response to the pandemic, noting there were two waves issued at separate times. She explained the Director at that time put forth the substantial amendment for the first wave, which was about $124,000.00, and allocated it for economic development. She pointed out they did not have a lot of people put forth the effort to start a small business since there was strict criteria and a lot of the companies that applied were not approved. She mentioned they saw a greater need for public services, such as rent, utility, and food assistance programs. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 21, 2023 6:00 P.M. – 6:06 P.M. The Jacksonville City Council then approved the 2nd CARES Act Substantial Amendment to CDBG 2020 Annual Action Plan (AAP) as presented by consensus. APPOINTMENTS: CENTRAL ARKANSAS LIBRARY SYSTEM BOARD Council Member Ray moved, seconded by Council Member Bolden to approve the reappointment of Jennifer Jamison for a term to expire 12/31/2026. MOTION CARRIED. PARKS & RECREATION COMMISSION Council Member Ray moved, seconded by Council Member Bolden to approve the reappointments of Ava Coleman for a term to expire 05/09/2027 and Tony Gordon for a term to expire 05/09/2028. MOTION CARRIED. ADVERTISING & PROMOTION COMMISSION Council Member Ray moved, seconded by Council Member Bolden to approve the appointment of Kayla Hawkins for a term to expire 03/31/2027. MOTION CARRIED. UNFINISHED BUSINESS: NEW BUSINESS: ANNOUNCEMENTS: ADJOURNMENT: Without objection, Mayor Elmore adjourned the meeting at approximately 6:06 p.m. MOTION CARRIED. Respectfully, ________________________ _________________________ Susan L. Davitt MAYOR JEFF ELMORE City Clerk-Treasurer