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23 OCT 9CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING OCTOBER 9, 2023 6:30 P.M. – 6:58 P.M. OPENING REMARKS: The Planning Commission of the City of Jacksonville, Arkansas met in a regular session on October 9, 2023. Chairman Moore opened the meeting at approximately 6:30 p.m. expressing appreciation to those in attendance. ROLL CALL: Commissioners Mike Dietz, William Montgomery, Billy Hall, Tanner Ruple, Vivian Brittenum, Jeff Twitty, and Chairman Jim Moore were present and answered ROLL CALL. Chairman Moore declared a quorum. PRESENT (7) with chair, ABSENT (2). CORRECTION AND/OR APPROVAL OF MINUTES: Commissioner Ruple moved, seconded by Commissioner Twitty to approve the minutes of September 11, 2023 as presented. MOTION CARRIED. PUBLIC HEARING(S): CONDITIONAL USE 1011 S. Redmond Road car sales in C-4 zone Chairman Moore opened the public hearing at approximately 6:31 p.m. Petitioner Blayne Pugh stated the proposed car sales would be at 1011 South Redmond Road at their body shop. He explained their paint shop is located at 1007 South Redmond Road. City Engineer Adam Whitlow related that the petitioner is wishing to add the use of car sales to the existing body shop. He noted the current zoning is C-4, which is already a more intensive use than C-3, but Code has a clause in it to require Planning Commission approval of auto sales. He pointed out that his Staff has no objections. He surmised they could fit 7-8 cars fronting the fence, but there can be a contingency subject to Staff reviewing the plan and determining the maximum number of vehicles that can be supported at this location for sales and service. He mentioned that the similar requests last month have worked very well, where they brought in a scaled map to determine their maximum storage capacity and that is now in their file. The public hearing closed at approximately 6:36 p.m. Commissioner Hall moved, seconded by Commissioner Montgomery to approve the conditional use for car sales at 1011 South Redmond Road contingent upon review and approval of the site plan with the Engineering Department. MOTION CARRIED. REQUEST TO APPROVE PLAT(S): a. FINAL PLAT Pleasant Oaks Subdivision City Engineer Whitlow noted he provided City Clerk Susan Davitt a copy of all outstanding contingencies regarding the items of business on tonight’s agenda and all comments have been addressed with his department on this plat. Council Member Dietz moved, seconded by Commissioner Montgomery to approve the final plat for Pleasant Oaks Subdivision. MOTION CARRIED. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING OCTOBER 9, 2023 6:30 P.M. – 6:58 P.M. b. FINAL PLAT PH XIIB Northlake Subdivision Tommy Bond with Bond Engineering recalled this subdivision was started 15 years ago by the late Mr. Dupree. He explained it ended up with the Bank of England, Mr. Medlock bought it, and they have been working on it for several months. He detailed that they lack the deposit for the sidewalk, they have to finish concrete swale, and they need to raise four manholes. He confirmed that the Water Department has approved. Council Member Dietz moved, seconded by Commissioner Twitty to approve the final plat for PH XIIB Northlake Subdivision with contingencies of clearly indicate ownership/use of open space and AP&L right of way, Sewer acceptance, stormwater as-builts, payment in lieu of fee or bond for sidewalk, street light installation, concrete swale, and $270.00 plat fee. MOTION CARRIED. c. FINAL PLAT New Commandment Church City Engineer Whitlow noted that all comments have been addressed with his department. BUILDING PERMIT(S): a. SITE PLAN New Commandment Church City Engineer Whitlow stated the list of contingencies are mostly minor in nature, so Staff recommends approval. He detailed that they had one trashcan at their previous location, but if usage increases, they may require commercial sanitation. He confirmed they need to indicate location, height, size, and type of sign, if any are used. He related that the property is zoned C-2 and C-3, then brought up exterior building elevations. He passed out information provided by the project architect where their proposed façade did not meet Code for commercial building standards. He explained that the church building was completely donated prior to knowing some of these Code requirements, so they are limited on the architectural elements they can put on the donated, pre-engineered metal building. He mentioned they provided two plan options and they prefer option A that includes a variance request. Bob Schelle with Schelle Architect, PLLC explained how they worked up two different schemes, where Scheme B has DIFS on three elevations, but Scheme A will probably look better. He described how there is a gable going through the middle of it and the wainscot around the perimeter on the front elevation is split face rock. Engineer Whitlow mentioned landscaping and once they submit their building plans, his department will review it for permits. He confirmed they provided an appropriate letter citing hardships for the variance request, so he does not feel this is setting a bad precedence since this is a much-warranted request. Council Member Dietz moved, seconded by Commissioner Brittenum to approve the final plat and site plan with contingencies and approval of option A regarding the Commercial Building Standards variance for New Commandment Church. MOTION CARRIED. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING OCTOBER 9, 2023 6:30 P.M. – 6:58 P.M. b. SITE PLAN VJA Commercial Lot 1 City Engineer Whitlow noted that all comments have been addressed. Tommy Bond with Bond Engineering stated this property is just north of the pipe storage place on T.P. White Drive. He explained this is an accountant opening an office there and, in the future, they plan to build a ministorage behind it. Engineer Whitlow confirmed the site plan is for the accounting office and any future expansions of a ministorage would require an additional request through the Commission. Commissioner Brittenum moved, seconded by Commissioner Montgomery to approve the site plan for VJA Commercial Lot 1 as presented. MOTION CARRIED. GENERAL: ANNOUNCEMENT(S): ADJOURNMENT: Chairman Moore without objection, adjourned the meeting at approximately 6:58 p.m. Respectfully submitted, _________________________ Susan L. Davitt