0687 RESOLUTION NO. 687(#13 - 2012)
A RESOLUTION AUTHORIZING THE CITY CLERK TO DESTROY
SPECIFIED CITY DEPARTMENTAL RECORDS; AND, FOR OTHER
PURPOSES.
WHEREAS,various Departments of the City of Jacksonville have requested that old
paperwork and records as specifically identified on the attached spreadsheet are no
longer in need and should be destroyed. Said paperwork and records range from Forty
(40) to Ten (10) years old, and Arkansas law (ACA §14-59-114) allows destruction of
records after Three (3) or Seven (7) years. Continued maintenance of said records and
others of which electronic copies are now maintained and preserved no longer serves the
public good and is cost prohibitive; and,
WHEREAS, Susan Davitt, City Clerk, as the official keeper of records for all City
Departments, executed the appropriate and required Affidavit verifying need for
destruction of said records.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF JACKSONVILLE,ARKANSAS, THAT
SECTION ONE: The City Clerk of the City of Jacksonville, Arkansas, as keeper
of the records, is hereby authorized to destroy the specified various Departmental records
as included and listed on the attached, marked and identified as Attachment A.
SECTION TWO: This Resolution shall take effect from and after passage.
a
A 'PROVED AND ADOPTED THIS 1 it DAY OF NOVEMBER, 2012.
•NVILLE, ARKANSAS
^`
AYOR G 'Y FL 7 CHER
J / I
APP" D . ' • 9 ,
14444kii64‘
, SUSAN 04 ITT, CITY LERK ROB' 'T E. =''MBURG, CITY A TTO
ENGINEERING
ENG 11 INVOICES 1999
MESSAGE BOOKS&STENO PADS 2001
FAXES RECEIVED 1999
CERTIFICATES OF OCCUPANCY 1972-1998
FINANCE
FIN 250 PAID PURCHASE ORDERS JAN-MARCH 2001
FIN 251 PAID PURCHASE ORDERS APRIL-JUNE 2001
A/P VOUCHERS:
CDBG PAID VOUCHERS,FIRE UNION,FIRE PENSION,GARNISHMENTS,MISC.VOUCHERS-GENERAL,
PRUDENTIAL 457,PRUDENTIAL ROTH IRA,POLICE PENSION,POLICE UNION,NATIONWIDE ROTH IRA,
SECTION 125,USCM CLEARING ACCOUNT-457 WITHHOLDS,UNITED WAY
FIN 252 PAID PURCHASE ORDERS JULY-SEPT. 2001
JACKSONVILLE WATER WORKS REPORTS 2000
FIN 253 PAID PURCHASE ORDERS OCT.-DEC. 2001
2001 PURCHASE ORDERS PAID IN 2002
PAID VOUCHERS FOR DELTA DENTAL&LOPFI
FIN 254 QUARTERLY PAYROLL REPORTS 1999-2000
STATE TAX&GAS TAX TURNBACKS: 2000-2001
911 RECEIPTS,COJ TAX COLLECTIONS,DRUG FORFEITURES,CITY&COUNTY SALES TAX,
STATE&LOCAL TASK FORCE GRANTS
STEP PROGRAM INCOME 1999-2001
DRINK TAX:CHARADES 1981-2000
DRINK TAX:RAMADA 1977-1996
DRINK TAX:FOXWOOD 1986-2000
DRINK TAX:SPLASH(TRAMPS/BARNEY'S BARN) 1981-2000
DUMPSTER FEES:WASTE MANAGEMENT 1999
DUMPSTER FEES:WASTE MANAGEMENT,TRANSLIFT,BFI,DOUGLAS SERVICE
CDBG DEPOSITS(HUD DRAWDOWNS ECT.) 2001
BOA&FAB SWEEP ACCOUNT STATEMENTS 2000
BANK NOTICES OF CREDIT ADVICES,CHARGES,ETC. 2000
MISC.DEPOSIT BOOKS 1995-2001
FIN 255 A/P PAID VOUCHERS: 2001
DEBIT MEMOS(DEC 2000-DEC 2001),UTILITY BILLS,MOBILE PHONES,PAGERS,INTERNET,CITY
MECHANIC REPORTS,AMBULANCE FUND,CANCELLED PURCHASE ORDERS,AFLAC,CHILD
SUPPORTS,MUNICIPAL HEALTH,&MISC.FUNDS
FIN 256 A/R BANKRUPTCY MISC.INFORMATION 1999-2001
JCA AMBULANCE ACCOUNT INFORMATION 1996-1997
NEW BUSINESS LISTINGS 1996-2000
AMBULANCE EOB'S TRANS UNION ACCOUNT 2001
AMBULANCE NON-TRANSPORTS 2002
1099'S RECEIVED 2000-2001
MISC.CORRESPONDENCE&BANKRUPTCIES 2001
FIN 257 PAID AMBULANCE BILLS 2001
FIN 258 PRIVILEGE TAX ACCOUNTING&RECEIPT BOOKS 2001
NEW BUSINESS LISTINGS 1994-1995
AMBULANCE MEMBERSHIP ACCOUNT 2001
AMBULANCE MEMBERSHP RECEIPTS&BACK-UP 2001
AMBULANCE SERVICE ACCOUNT 2001
FIN 259 BANK STATEMENTS&RECONCILIATIONS 2001
WATER WORKS REPORT 2001
COPIES OF CHECKS: 2001
CDBG,STREET,SANITATION,CAPITAL IMPROVMENTS&GENERAL FUND
FIN 260 DAILY RECEIPTS JAN-JUNE 2001
FIN 261 DAILY RECEIPTS JULY-DEC. 2001
CITY CLERK
CC 76 CITY COUNCIL AGENDAS 2001
REQUISITIONS 1999
ELECTED OFFICIALS CODE OF ETHICS&STATEMENTS OF FINANCIAL INTERESTS 1992-1998
STATEMENTS OF FINANCIAL INTERESTS 1999
ELECTED OFFICIALS CERTIFICATE OF ELECTION,CODE OF ETHICS&STATEMENT
OF FINANCIAL INTEREST 2000
BDS&COMM EXPIRED CODE OF ETHICS&STATEMENTS OF FINANCIAL INTERESTS 1996-1998
LOBBYIST FILES 1989-1996
COMCAST ANNUAL REPORT 1994
STORER CABLE ANNUAL REPORT 1993
CC 79 POLICE PENSION CORR 1975-1985
PLANNING COMMISSION AGENDAS 2000-2001
STENO PADS 2000
REQUISTIONS 2000
DAILY RECEIPTS JAN-JUN 2001
PLMB,HVAC&ELECTRICAL PERMITS 2000
CC 80 COMMISSION BOARD STATEMENTS OF FINANCIAL INTEREST 2001
ELECTED OFFICIALS STATEMENTS OF FINANCIAL INTEREST 2001
ELECTED OFFICIALS STATEMENTS OF FINANCIAL INTEREST 1999
PARKS&RECREATION ANNUAL REPORTS 1988-1993
POLICE PENSION 1985-1999
ELECTRICAL&PLMB PERMITS 1999
CC 81 DAILY RECEIPTS JUL-DEC 2001
BLDG SURCHARGE 2000
CORRESPONDENCE 1999-2000
FAX INFORMATION 2000-2001
FOI REQUESTS PAID FOR 1997-1999
ELECTRICAL&HVAC PERMITS 2001
HUMAN RESOURCES
22 BXS Scanned personnel and payroll documents