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1677ORDINANCE NO. 1677 (#27 - 2021) AN ORDINANCE AMENDING THE JACKSONVILLE MUNICIPAL CODE §§ 3.08.010, 3.08.020, 3.08.025, 3.08.030, 3.08.040, AND 3.08.041 SO AS TO MODIFY COMPETITIVE BIDDING AND PURCHASING PROCEDURES FOR THE CITY OF JACKSONVILLE; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES. WHEREAS, Act 435, passed by the Arkansas General Assembly, now codified as Arkansas Code Annotated § 14-22-102, amends the law concerning competitive bidding and purchasing procedures for counties and municipalities; and, WHEREAS, based on the amendments to state statute, there is a need to update the City of Jacksonville Municipal Code to reflect said changes. BE IT ORDAINED AND ENACTED BY THE CITY COUNCIL OF THE CITY OF JACKSONVILLE, ARKANSAS, THAT: SECTION ONE: 3.08.020 Expenditures above Five Thousand Dollars ($5, 000.00) but below Ten Thousand Dollars ($10, 000.00) shall be amended to read as follows: 3.08.020 Expenditures above Five Thousand Dollars ($5, 000.00) but below Fifteen Thousand Dollars ($15, 000.00) All expenditures or purchases on behalf of the City for the acquisition or purchase of apparatus, equipment, labor, services, or supplies shall be made by the Mayor or his duly authorized representative (s) shall be made after obtaining verbal or written bids or quotations for those expenditures or purchases above Five Thousand Dollars ($5,000) but not exceeding Fifteen Thousand Dollars ($15,000.00). All expenditures or purchases made by or through the State Bidding Program shall be exempted from these provisions as more specifically outlined in JMC § 3.08.060 et. al. SECTION TWO: 3.08.025 Expenditures above Five Thousand Dollars but below Ten Thousand Dollars is hereby removed and repealed. SECTION THREE: 3.08.030 Expenditures above Ten Thousand Dollars ($10, 000.00) but below Twenty Thousand Dollars ($20, 000.00) shall be amended to read as follows: 3.08.030 Expenditures above Fifteen Thousand Dollars ($15, 000.00) but below Thirty -Five Thousand Dollars ($35, 000.00) All expenditures or purchases on behalf of the City for the acquisition or purchase of apparatus, equipment, labor, services, or supplies shall be made by the Mayor or his duly authorized representative (s) shall be made after obtaining written bids or quotations (in any applicable medium) for those expenditures or purchases above Fifteen Thousand Dollars ($15,000.00) but not exceeding Thirty -Five Thousand Dollars ($35,000.00). All expenditures or purchases made by or through the State Bidding Program shall be exempted from these provisions as more specifically outlined in JMC § 3.08.060 et. al. ORDINANCE NO. 1677 (#27 - 2021) Page Two SECTION FOUR: JMC §3.08.040 Expenditures exceeding Twenty Thousand Dollars ($20, 000) shall be amended as follows: Expenditures exceeding thirty-five thousand dollars ($35, 000): Where the amount of expenditure or purchase for the acquisition or purchase of apparatus, equipment, labor, services, or supplies exceeds the sum of Thirty -Five Thousand Dollars ($35,000.00), the Mayor or his duly authorized representative shall invite competitive bids thereon by legal advertisement in any local newspaper with a minimum of one (1) publication. Bids received pursuant to the advertisement shall be opened and read on the date set for receiving the bids in the presence of the Mayor or his duly authorized representative. The acquisition, purchase, or contract shall be awarded to the lowest responsive and responsible bidder, provided that the Mayor, his duly authorized representative, and/or the City Council may reject any and all bids received. All expenditures or purchases made by or through the State Bidding Program shall be exempted from these provisions as more specifically outlined in JMC § 3.08.0 60 et. al. SECTION FIVE: JMC §3.08.041 Exceptions, Exemptions, and Modifications, shall be amended to include the following: No bidding will be required for contracts providing major alterations, repairs, for the erection of buildings or other structures, or for making permanent improvements to City property when all estimated costs of work required does not exceed the sum of Thirty -Five Thousand Dollars ($35,000.00). SECTION SIX: All Ordinances and Resolutions or parts thereof in conflict herewith are hereby repealed to the extent of such conflict. SECTION SEVEN: To satisfy the operational schedule for the parties involved with this property, it is necessary for the public welfare, health, and safety to declare an emergency. Therefore, this Ordinance shall be in full force and effect on and after its date of passage. APPROVED AND ADOPTED THIS 18TH DAY OF NOVEMBER, 2021. CITY OF JACKSONVILLE, ARKANSAS BOB J S N, MAYOR ORDINANCE NO. 1677 (#27 - 2021) Page Three ATTEST: USAN D VIT T LERK APPROVED AS TO FORM: STEPHNNTIE FRIEDMAN, CITY ATTORNEY