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03 MAY 12 A G E N D A BOARD OF ADJUSTMENT MAY 12, 2003 6:30 P.M. CITY HALL CONFERENCE ROOM 1. CALL TO ORDER: 2. APPROVAL AND/OR CORRECTION OF MINUTES: Regular Scheduled Meeting March 10, 2003 3. VARIANCE REQUEST(S): a. Side Yard Setback Variance 2620 West Main Petitioner: New Hope Apostolic b. Sign Package Variance 915 West Main Petitioner: Hastings Entertainment Sign Company: Cuerden Signs, Inc. ADJOURNMENT MINUTES: BOARD OF ADJUSTMENT REGULAR MEETING DATE AND TIME: May 12, 2003 6:30 p.m. – 6:55 p.m. ATTENDANCE: Commissioners: Kevin McCleary, Susan Dollar and Chairman Perry City Representative, City Engineer Whisker _________________________________________________________________ City Clerk Susan Davitt recorded those listed above in attendance and Chairman Perry declared a quorum. APPROVAL AND/OR CORRECTION OF MINUTES: Commissioner McCleary moved, second by Commissioner Dollar to approve the minutes of the Regularly Scheduled Board of Adjustment meeting of March 10, 2003. MOTION CARRIED. VARIANCE(S): a. Side Yard Setback Variance/2620 West Main Chairman Perry opened the public hearing at approximately 6:31 p.m. Mr. Jerry Strickland, Pastor of the New Hope Apostolic Church at 2620 West Main related that the Church is requesting a side yard variance to accommodate construction of 50’ X 70’ metal building addition to the northwest corner of the existing church extending north. He stated that the future planned sanctuary building will be proposed to extend toward Main Street. He related that the proposed metal building would be a fellowship hall/gymnasium. He stated that the 70’ proposed building width would place the side of the building 14’ from the property line instead of the 15’ required side yard setback. In response to a question posed by Commissioner Dollar, Mr. Strickland stated that the proposed construction would be a prefab metal building. He then explained that the outside building would be left as a metal building until the new sanctuary is built and connected to the existing Church and the fellowship hall, adding that it will all be placed under one roof. He stated that the metal exterior of the new construction would eventually be changed to have an architectural look. He then explained the connection of the proposed addition to the existing building. In response to a question posed by Chairman Perry, Mr. Strickland stated that there are not definite plans regarding when the sanctuary will begin, adding that he hoped it would be in the next five years. In response to a question posed by City Engineer Whisker, Mr. Strickland answered that the sanctuary would also be proposed to be 14’ from the side yard setback. He then explained the electrical plan regarding the proposed addition. He stated that he is only seeking a variance for the fellowship hall at this time and would return to the Board of Adjustment for a 1’ side yard variance to accommodate the future construction of the sanctuary. Commissioner Dollar noted the odd shape of the property regarding the variance. Mr. Strickland commented that the property is part of the old GTE property, explaining that the property was separated from a larger tract. He noted that there is approximately 160’ from the existing building to the rear property line. 1 BOARD OF ADJUSTMENT REGULAR MEETING May 12, 2003 6:30 p.m. – 6:55 p.m. In response to a question posed by Chairman Perry, Mr. Strickland stated that the proposed building would be of a commercial grade, adding that the concept is to raise the roof of the proposed construction above the existing building and later when the sanctuary is added the roof line will be reconfigured to tie in all three buildings under one roof. He noted that the exterior of the new construction would be finished with dryvit since the existing building is stucco. City Engineer Whisker noted that he would need a 40’ right-of-way from the centerline on West Main before the building permit is issued. Mr. Strickland related that the new sanctuary would be 90’ long by 70’ wide, which can more than supply a 40’ right-of-way. He then noted that emergency vehicles would have approximately a 35’ right-of-way for access. Chairman Perry closed the public hearing at approximately 6:44 p.m. Commissioner Dollar moved, seconded by Commissioner McCleary to grant a 1’ side yard variance at 2620 West Main, stipulating a 40’ right-of-way on Main Street dedicated to the City of Jacksonville. MOTION CARRIED. b. Sign Package/915 West Main Street Chairman Perry opened the public hearing at approximately 6:44 p.m. Mr. Allyn Wallace of Cuerden Signs related that the entire block is being given a face-lift. He stated that Starlite Signs would be fabricating the signs and Cuerden Signs would install the signs across the front of the building. Mr. Ernest Adkins Construction Manager for Hastings stated that they are preparing to install new spread footings and steel to change the fascia of the front of the building. He stated that the sign would be extended to the entire front of the shopping plaza. He added that vehicle egress is being change to eliminate some parking, which lessened the fire lane from minimum standards. He related that he had spoken to Fire Marshall Pope, noting that the new fire lane would give full access to the entire front of the building. He stated that the variance request is for the front sign, which is approximately 104’ in length including sign accents (trapezoid) or approximately 125 square feet for the letter part of the sign. He stated that the sign features a backlit awning with an egg crate bottom. In response to a question posed by Commissioner Dollar, City Engineer Whisker related that current code allows for 200 square feet of signage for the building sign and pole sign. He noted that the storefront is longer than most. Discussion ensued regarding the pole-mounted sign on the corner of Main and James. Mr. Adkins stated that the pole-mounted sign would be replaced and relocated slightly to accommodate the straightening of James Street. He stated that consideration for the pylon (pole-mounted) sign would be addressed when the City finalizes its plans regarding James Street. He noted that power has been supplied to the location for future use. 2 BOARD OF ADJUSTMENT REGULAR MEETING May 12, 2003 6:30 p.m. – 6:55 p.m. In response to a question posed by Commissioner Dollar, Mr. Adkins stated that the coffee shop would be opened the following Monday and construction would complete on Friday. In response to a question posed by Commissioner McCleary, Mr. Adkins stated that the sign would not interfere with the adjacent storefronts, clarifying that there would be as much as 25’ on either side of the sign that would still be Hastings’s storefront. City Engineer Whisker clarified that the request would apply only to the storefront signage. Mr. Adkins agreed, saying that he had supplied information in the packet regarding design plans for the pylon sign, but is not asking for a variance at this time for the pylon sign. Commissioner Dollar commented that the proposed signage would not be out of proportion regarding Hastings’s storefront. Chairman Perry closed the public hearing at approximately 6:55 p.m. Commissioner McCleary moved, seconded by Commissioner Dollar to approve the corporate sign package for Hastings Entertainment storefront at 915 West Main Street. MOTION CARRIED. ADJOURNMENT: Chairman Perry adjourned the meeting at approximately 6:55 p.m. MOTION CARRIED. Respectfully, ___________________________ _____________________________ Susan L. Davitt CHAIRMAN Mark Perry CITY CLERK - TREASURER 3