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02 MAR 11 A G E N D A BOARD OF ADJUSTMENT MARCH 11, 2002 - 6:00 P.M. CITY HALL CONFERENCE ROOM 1. CALL TO ORDER: 2. APPROVAL AND/OR CORRECTION OF MINUTES: Regularly Scheduled Meeting November 19, 2001 VARIANCE REQUEST: a. Front Yard Setback Variance 1201 Melrose Drive Lot 10, Parkview Subdivision Petitioner: Todd Underwood b. Front & Rear Yard Setback Variance 121 Loop Road Petitioner: Billy Langdon c. Vehicle Extension Variance 20 White Oak Cove Petitioner: Wayne Reynolds d. Vehicle Extension Variance 1524 Phillip Drive Petitioner: Lamont Tavorn e. Density Variance 200 South Hospital Drive Petitioner: Jacksonville Towers Representative Ben Rice ADJOURNMENT MINUTES: BOARD OF ADJUSTMENT REGULAR MEETING DATE AND TIME: March 11, 2001 / 6:00 p.m. 6:40 p.m. ATTENDANCE: Chairman Mark Perry Commissioners: Martha Boyd, Tammy Green, and William Montgomery with one opening. City Representative, City Engineer Whisker ________________________________________________________________________ City Clerk Susan Davitt recorded those listed above in attendance and Chairman Perry declared a quorum. APPROVAL AND/OR CORRECTION OF MINUTES: Commissioner Boyd moved, seconded by Commissioner Green to approve the minutes of the regular Board of Adjustment meeting of November 19, 2001 as presented. MOTION CARRIED. VARIANCE(S) REQUESTED: a. FRONT YARD SETBACK/1201 Melrose Drive, Lot 10 Parkview Subdivision Chairman Perry opened the public hearing at approximately 6:00 p.m. Mr. Todd Underwood explained that a front yard setback of 25-feet would bring the proposed house more in line with the homes on adjacent lots and provide for a larger back yard area. He related that once a patio is added to the rear of the house with the existing setbacks it would be very close to the easement. He stated that a 25-foot building line would be more ascetically correct, explaining that under a 35-foot building line the front of the proposed house would be closer in line to the rear of the neighboring home than in line with the front of the house. In response to a question posed by Chairman Perry, City Engineer Whisker related that a 25-foot variance was granted at the November meeting for a culdesac lot located in the same subdivision. Discussion ensued and it was noted that lot 9F is currently under a 35-foot setback, but would probably require a 25-foot setback when developed. It was also noted that Mr. Underwood had not contacted the adjacent property owner. In response to a question posed by Chairman Perry, Mr. Underwood related that the current proposed positioning of the house is due to the hindrance involved with the 35-foot setback. He pointed out that with a 25-foot setback the house could be shifted more to the center of the lot, creating better distancing from the neighboring homes. It was noted that an additional five-feet could be added to the side setbacks. In response to a question from Commissioner Green, Mr. Underwood related that lot 8 was constructed under a 35-foot setback on a straight line. Chairman Perry closed the public hearing at approximately 6:06 p.m. Commissioner Montgomery moved, seconded by Commissioner Green to grant a 25’ front yard setback at 1201 Melrose Drive. MOTION CARRIED. DEVIATION IN AGENDA: e. Density Variance/200 South Hospital Drive/Jacksonville Towers BOARD OF ADJUSTMENT REGULAR MEETING continued: March 11, 2001/ 6:00 p.m. 6:40 p.m. Chairman Perry opened the public hearing at approximately 6:07 p.m. Mr. Ben Rice represented the item of business, explaining the layout of the plot plan. He related that an application for additional housing in Jacksonville has been in the works for years and that the problem had been locating a site. He stated that it has always been felt that the present location would be the best site, pointing out that there is space on the south side. He related that the proposal is to build twenty-five additional units on the south side known as Tract B, adding that he learned in a meeting with City Engineer Whisker that twenty-five units would require a density variance. He stated that without a variance the property can support fifteen units, but requires a variance of ten for a twenty-five-unit expansion. In response to a question posed by Commissioner Montgomery, Mr. Rice related that the Jacksonville Towers owns the property, but would not be the entity making the application for construction. He explained that a separate entity would be formed to apply for the housing units that are to be funded by HUD. He related that the units would be the same type of rental units currently offered by the Jacksonville Towers and that existing management would extend to the new construction. Commissioner Boyd recused herself, explaining that she serves on the Jacksonville Towers Board. The Board reviewed the plot plan and City Engineer Whisker clarified that acreage requirements are set to prevent dense development, adding that since the present units are built upward instead of in a sprawling fashion he believes that twenty-five additional units would fit on Tract B. He related that parking requirements, drainage and street issues would be addressed with building permit submittal. Discussion ensued as to parking arrangement, and Mr. Rice related that the initial parking lot in front of the building proved not to be adequate, so additional parking was constructed. He related that there is space for further parking considerations if necessary, adding however that the existing units should not affect the proposed parking area. He pointed out that plans call for the areas to be separated with a common drive to connect. It was noted that the proposed development would run east to west and that application for a building permit would demonstrate the planned parking. City Engineer Whisker added that any additional plans would be presented with the building permit proposal. Mr. Rice stated that plans would not be submitted until application approval had been received. It was noted that each proposed unit is 2,000 square feet. Chairman Perry closed the public hearing at approximately 6:16 p.m. Commissioner Green moved, seconded by Commissioner Montgomery to allow ten additional units for the acreage described in Tract B. MOTION CARRIED. BOARD OF ADJUSTMENT REGULAR MEETING continued: March 11, 2001/ 6:00 p.m. 6:40 p.m. c. Vehicle Extension Variance/20 White Oak Cove Chairman Perry opened the public hearing at approximately 6:17 p.m. Mr. Wayne Reynolds the resident of 20 White Oak Cove related that he is restoring the Chevrolet that had been issued a citation at his address. He stated that the vehicle is a 1969 Chevelle, adding that he has already removed the interior of the vehicle. He related that he has owned the car for several years, explaining that while he was in the military the vehicle was stored, and adding that being not protected from the weather it fell into disrepair. He related that he began restoring the vehicle when he moved it to his residence on White Oak. He answered that it is currently not running, explaining that he has taken the engine apart. In response to a question posed by Commissioner Montgomery, Mr. Reynolds related that he would be willing to move the car inside when he finished cleaning out the garage. He then answered that the vehicle had been in its present location for 1-½ years. Discussion ensued regarding any recent progress in the restoration and it was estimated that given the current progress in that time the vehicle has been at the property, it could take as much as an additional three years. Mr. Reynolds stated that he did not feel that it would take that long to complete the vehicle. Commissioner Green related that she feels the vehicle should either be moved into the garage or removed from the property. Chairman Perry pointed out that the given the scope of complete restoration the vehicle would require indoor storage, especially when the interior is installed. He suggested the best solution would be to move the vehicle inside regarding its restoration. Mr. Reynolds stated that he is in the process of cleaning out the garage to accommodate the vehicle. Commissioner Montgomery moved, seconded by Commissioner Green to allow Mr. Reynolds until March 31, 2002 to have the 1969 Chevrolet moved into the garage or removed from the property. MOTION CARRIED. Chairman Perry closed the public hearing at approximately 6:25 p.m. b. Front and Rear Yard Setback Variance/121 Loop Road Chairman Perry opened the public hearing at approximately 6:25 p.m. Petitioner Billy Langdon of 121 Loop Road related his desire to have his driveway off Loop Road regarding the proposed double-wide trailer. He stated that the front of the trailer would face Graham Road adjacent to his father’s property. He then pointed out that his property is the only land to the west of Loop Road, explaining the land in front of his property faces Graham Road and the house to the rear faces Kelley Drive. BOARD OF ADJUSTMENT REGULAR MEETING continued: March 11, 2001/ 6:00 p.m. 6:40 p.m. He explained that the proposed trailer would face Graham Road, adding that he would have a carport and intends to have a privacy fence in the front, side and back yard. He explained that the if the trailer were not facing Graham Road, it would not allow him to have much of a front or back yard only large side yards. In response to a question from Commissioner Green, Mr. Langdon related that the privacy fence would be 6 foot and that he intends to have it professionally installed. Commissioner Green noted that the setbacks for the side yards would only be five feet under Mr. Langdon’s proposal. City Engineer Whisker clarified that it would be five feet, but was originally the front and rear yard. Mr. Langdon noted that the adjacent property belongs to his father and there is no intention to sell the property. Further discussion ensued regarding any opposition to the request to have the trailer face Graham Road and City Engineer Whisker related that the request was posted and advertised with no objections from the public. Chairman Perry closed the public hearing at approximately 6:30 p.m. Commissioner Boyd moved, seconded by Commissioner Montgomery to approve the request as presented. MOTION CARRIED. d. Vehicle Extension Variance/1524 Phillip Drive Chairman Perry opened the public hearing at approximately 6:30 p.m. Petitioner Lamont Tavorn related that he hoped to restore the vehicles located at his residence. It was clarified that originally there were three vehicles, but one has been sold. Mr. Tavorn related that the remaining two vehicles are a 1967 El Camino, and a Volkswagen. In response to a question posed by Commissioner Green, Mr. Tavorn related that he did not have covered storage available on his property for the vehicles. He stated that he had a storage building next to the Volkswagen stored in the back yard. He also stated that he has not been able to work on the vehicles lately, pointing out that the El Camino would run if he installed a new battery. Chairman Perry asked Mr. Tavorn how long he felt it would take to complete the restoration. Mr. Tavorn related that his work has decreased and that he recently purchased a truck to haul parts, saying that he has some parts stored in the rear storage building. In response to a question posed by Commissioner Montgomery, Mr. Tavorn stated that he had not worked on the vehicles last month and that they are not licensed or insured. BOARD OF ADJUSTMENT REGULAR MEETING continued: March 11, 2001/ 6:00 p.m. 6:40 p.m. Commissioner Green moved, seconded by Commissioner Montgomery to allow Mr. Tavorn until March 31, 2002 to either store the vehicle in an enclosed storage, remove them from the property, or have them repaired and licensed. Chairman Perry clarified that by enclosed storage it is meant that the vehicles must be inside a fully enclosed structure. At this time, MOTION CARRIED. In response to a question posed by Mr. Tavorn, Chairman Perry clarified that he could keep the vehicles on his property if operational. He added that if the vehicles are not operational they have to be in a fully enclosed building or removed from the premises. ADJOURNMENT: Chairman Perry adjourned the meeting at approximately 6:40 p.m. MOTION CARRIED. Respectfully, _________________________ _____________________________ Susan L. Davitt Mark Perry CITY CLERK - TREASURER CHAIRMAN