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18 MAY 14CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MAY 14, 2018 7:07 P.M. – 7:26 P.M. OPENING REMARKS: The Planning Commission of the City of Jacksonville, Arkansas met in a regular session on May 14, 2018. Chairman Moore opened the meeting at approximately 7:00 p.m. expressing appreciation to those in attendance. ROLL CALL: Commissioners Patrick Thomas, Barbara Mashburn, Vivian Brittenum, and Virgil Healey answered ROLL CALL. Chairman Jim Moore also answered roll call and declared a quorum. PRESENT (5), ABSENT (2) two positions open. Others present for the meeting were Public Works Director Jim Oakley, Tommy Bond, Tim Lemmons, interested citizens, petitioners, and press. CORRECTION AND/OR APPROVAL OF MINUTES: Commissioner Healey moved, seconded by Commissioner Mashburn to approve the minutes of the April 9, 2018 rescheduled meeting. MOTION CARRIED. PUBLIC HEARING(S): CONDITIONAL USE 1100 West Main Street of C-3 in a C-2 zone. Chairman Moore opened the public hearing at approximately 7:03 p.m. Co-petitioner Jason Dietzman stated that he is requesting a conditional use for an existing business at 1100 West Main Street; he explained that Ivy Hall has been in business at that location since the 1950’s. He added that he would like to change the name of the company but continue the same business as it exists. He stated that it is a very small car lot with two, three, no more than four cars on the front lot. Public Works Director Jim Oakley concurred that the business has operated as a mechanic garage for the last 50 years, and was grandfathered in under the current zoning. Chairman Moore concurred with Mr. Dietzman that his letter of request stated “I’d like to continue this business but change the owner to myself and change the name. We would remain a small used car lot with 3-5 cars being on the property at a time.” He then questioned if Mr. Dietzman planned to continue the garage operations. Mr. Dietzman answered that it would resume later in the larger plan, saying that he did not want to overload himself at the start. He then answered Chairman Moore that he currently has a lease agreement with Mr. Hall and does intent to purchase the property with financing permitted. He responded that the purchase would only include the main building not the adjacent church property. He added that he assumes the church would continue to rent the property from Mr. Hall. He then answered Councilman Mashburn that the current towing operation would cease. He explained that Mr. Hall sold his towing business to another towing company. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MAY 14, 2018 7:07 P.M. – 7:26 P.M. Chairman Moore opened the floor for opposition to present, being none; he closed the public hearing at approximately 7:07 p.m. In response to a question from Commissioner Thomas, Mr. Dietzman stated that he is currently in a lease agreement with Mr. Hall. City Attorney Bamburg clarified that Mr. Dietzman is proposing to open his own business while leasing the facility from Mr. Hall and is requesting a conditional use for his business as a sales and garage. Commissioner Thomas confirmed that the zoning of the property would not change because of the conditional use after the full purchase. Commission Thomas moved, seconded by Commissioner Healey to approve the Conditional Use of C-3 at 1100 West Main Street as requested. MOTION CARRIED. REQUEST TO APPROVE PLAT(S): FINAL PLAT Trailer Country Addition, Lot 1 Chairman Moore requested that the Commission address the site plan listed as item C under building permits, concurrent to adding the Final Plat regarding the same property. The Commission concurred. Mr. Tim Lemmons of Lemmons Engineering stated the Final Plat is essentially the same plat that was reviewed by the Planning Commission in October. He explained that the project was put on hold and now the developer is ready to move forward. He noted that there have been a few small changes on the site plan. Public Works Director Jim Oakley related that in comparing the site plans he noted that the building would separate into two buildings versus one. He went on to say that all setback would remain the same as previously submitted. He stated that the City does not have a problem with the plan as submitted. Commissioner Healey moved, seconded by Commissioner Mashburn to approve the Final Plat of Trailer Country Addition, Lot 1. In response to a question from Commissioner Thomas, Mr. Lemmons stated that there is no difference regarding the plat, adding that there are a couple of small items on the bill of assurance and the site plan. At this time, MOTION CARRIED. DEVIATION IN AGENDA: c. SITE PLAN Trailer Country Addition, Lot 1 Mr. Lemmons related that the original site plan was approved October of 2016. He noted two changes that he feels were for the better; noting the main entrance, saying that there is an existing apron about 100’ north of the intersection of T.P. White and Carrington Road; CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MAY 14, 2018 7:07 P.M. – 7:26 P.M. explaining that under the original site plan, that apron was going to continue to be the main entrance which is relatively close to Carrington Road. He continued saying that the owner has decided that he would like to build a second driveway on the north-end of the property. He then explained that the existing driveway apron will remain and be gated, adding that it would only be used for deliveries. He stated that the advantage would be that it would take trucks turning in and off the property further from the intersection. He stated that the only other change is that the building has been moved closer to T.P. White approximately 15’ from the original plan; explaining that was done to facilitate vehicular access behind the building regarding emergency vehicles and to add additional employee parking. Chairman Moore clarified that the driveway on the north end is the 6’ X 4’ box culvert area. Mr. Lemmons reiterated that the driveway would remain closed except for deliveries and the other driveway will come off Carrington Road, which is approximately 500 feet from the intersection, adding that they feel this is a safer plan than the original plan. Public Works Director Jim Oakley stated that the proposed driveway would not be a problem for the City and it does meet Code. He then concurred that there are no drainage issues. Councilman Mashburn moved, seconded by Commissioner Healey to accept the site plan for Trailer County Addition, Lot 1 as presented. MOTION CARRIED. BUILDING PERMIT(S): a. SITE PLAN 5401 John Harden Drive Mr. Tommy Bond stated that the site plan is for Mr. Robert Waters’ Site One Construction Company consists of 39.75 acres. He explained that Mr. Waters has a dirt moving and excavating contracting business to this site, adding that he is planning to construct a 60’ X 60’ shop with a 20’ X 30’ office on the front of the building. He noted that the entire area to the front would be gravel. He stated that the regulations require a paved driveway but the movement of heavy equipment on and off the property would not be conducive to a concrete drive. He stated that some of the heavy equipment would be parked on the graveled area, pointing out that there would be 200’ X 300’ gravel area. He stated that they are requesting relief from having a concrete drive, explaining that there would be concrete aprons from the existing frontage road to the right-of-way line. Chairman Moore confirmed that there is a 20’ X 10’ paved parking area adjacent to the office portion of the building. He then confirmed with Mr. Bond that drainage would not be a problem as this is one of the higher pieces of area properties. CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING MAY 14, 2018 7:07 P.M. – 7:26 P.M. In response to a question from Councilman Mashburn, Mr. Bond stated that the gravel would be at least 8” thick. Mr. Waters stated that knowing what it takes to handle the size of his equipment, he plans to build a substantial base under the gravel. He then related that the apron would be approximately 30’ to 40’ long sloping into the property so it would keep the gravel on site. Commissioner Thomas moved, seconded by Councilman Mashburn to approve the site plan for 5401 John Harden Drive as presented. MOTION CARRIED. b. SITE PLAN 405 South James Street and 1016 School Drive Budget Self-Storage Mr. Bond noted that owner Mr. Terry Bean is present. He related that that Mr. Bean purchased the storage facility approximately 4 years ago and has done improvements. He noted that Mr. Bean owns four other storage facilities. He then related that Mr. Bean is proposing to construct a climate-controlled facility similar to the one he has in Cabot, adding that access would be through the existing access on South James Street. He noted that ultimately Mr. Bean proposing construction another four or five buildings. Public Works Director Jim Oakley stated that this is an existing storage facility on the property, pointing out that there are no ingress or egress issues. He added that drainage improvements have been addressed. He assured Councilman Mashburn that the plans as presented comply with Codes. Mr. Bond noted that the proposed construction site is where the original ordinance building was located so the property is already leveled and ready for construction. Chairman Moore mentioned that he checked and the old wastewater connections where the ordinance plant was had been closed and sealed. Mr. Bond concurred, saying that the old service lines were abandoned. Councilman Mashburn moved, seconded by Commissioner Thomas to approve the site plan for 405 South James Street building J as presented. MOTION CARRIED. c. SITE PLAN Trailer Country Addition, Lot 1 This item moved to deviation in agenda: ADJOURNMENT: Chairman Moore without objection; adjourned the meeting at approximately 7:26 p.m. Respectfully submitted, _________________________ Susan L. Davitt