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16 NOV 14 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING NOVEMBER 14, 2016 7:00 P.M. – 7:25 P.M. OPENING REMARKS: The Planning Commission of the City of Jacksonville, Arkansas met in regular session on November 14, 2016. Chairman Moore opened the meeting at approximately 7:00 p.m. expressing appreciation to those in attendance. ROLL CALL: Commissioners Patrick Thomas, Jim Peacock, Jr., Scott Scholl, Barbra Mashburn, Rick White, Robert Price, and Virgil Healey answered ROLL CALL. Chairman Jim Moore also answered roll call and declared a quorum. PRESENT (8), ABSENT (1). Others present for the meeting were City Engineer Jay Whisker, Code Enforcement Officer Charlie Jenkins, Geneva Healey, interested citizens, petitioners, and press. CORRECTION AND/OR APPROVAL OF MINUTES: Commissioner White moved, seconded by Commissioner Price to approve the minutes of the October 10, 2016 regularly scheduled meeting as presented. MOTION CARRIED. PUBLIC HEARING(S): REZONING 212 & 216 Hickory Street from R-1 to R-2 For United Methodist Church Chairman Moore opened the public hearing at approximately 7:02 p.m. Mr. Bart Gray stated that he is representing the United Methodist Church, relating that the Church owns two vacant lots on Hickory Street. He explained that the houses were donated to the Church, adding that subsequently the houses were moved leaving vacant lots. He added that the Church also owns other houses on Hickory Street, noting that the Church acquired the old library from the City and several lots as it extended down Hickory Street. He stated that the Church has plenty of land now, but is proposing to sell the two vacant lots, which the Church no longer needs. He explained that the Church has received an offer from a buyer who is proposing to construct some nice duplexes on the property. He stated that they currently have a conditional offer on the two lots pending the approval of the rezoning request to build duplexes. City Engineer Whisker noted that the property is zoned R-1 but it does have some C-2 property around it. He continued saying that it is located in the mixed use area of the Master Plan, explaining that the Master Plan for the mixed use are provides for both business and residence to come together. Alderman Mashburn, as a member of the Historical District, pointed out that this property is near the Historical District. She expressed some concern regarding a reputation of rental properties, and questioned if the property would be well maintained. 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING NOVEMBER 14, 2016 7:00 P.M. – 7:25 P.M. Mr. Gray stated that the proposed buyer has related to him that she is proposing to construct two duplexes and is planning to live in one of the duplexes. He stated that the preliminary plans revealed nice duplexes, adding that new construction in this area could only be a benefit. He then added that he did not feel that the general area would become a duplex development of any kind, noting that there are only two vacant lots in the area. In response to a question from Commissioner Price, City Engineer Whisker answered that duplex parking requires 1.5 spaces per duplex according to Code, clarifying that each duplex would have enough parking for three cars. He added that typically they have double driveways with enough parking for four cars per lot. Chairman Moore closed the public hearing at approximately 7:05 p.m. Commissioner Price moved, seconded by Commissioner Scholl to approve the rezoning of 212 & 216 Hickory Street from R-1 to R-2 as requested. MOTION CARRIED with Commissioner White abstaining. City Attorney Bamburg announced that rezoning would go before the City Council on December 1, 2016. REQUEST TO APPROVE PLAT(S): BUILDING PERMIT(S): a. SITE PLAN #1 Paradise Park Road for Poloplaz & Air Tech Coatings Mr. Tommy Bond of Bond Engineering stated that he is representing Poloplaz. He stated the owner of Poloplaz is proposing to construct a 45’ X 80’ warehouse. He stated that the issue was setbacks; he then noted that Poloplaz owns all the property across Paradise Lake Road and adjacent to AGL, noting there is nothing built in that general area. He stated that the waiver impacts no one, the building is off Redmond Road by approximately 150 feet. He explained there is a private drive in front of the property that goes to AGL. He continued saying the public road behind the property is Paradise Park Road. He related the proposed site was a church that was purchased some time ago, saying that the owner has repurposed those buildings to match his other industrial building. City Engineer Jay Whisker stated that the business has been established for a long time and is doing very well, explaining they are requesting to have a warehouse for storage. He related the business is doing so well they need a place to store their product because they are actually making shipments of their product to China. He stated that the biggest part of their logistics is to have a place to keep it before shipping to all parts of the world. 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING NOVEMBER 14, 2016 7:00 P.M. – 7:25 P.M. He then explained there is a waterline beneath the building, adding that any approval would need to be contingent upon the Water Department’s requirement of not having the proposed construction on top of their waterline or them moving the waterline. He stated that it would be contingent upon the owner working out a solution with the Water Department. Mr. Bond related that they have offered the Water Department two separate concepts. One would be to relocate the waterline north to the AGL property, the other would be to eliminate this line and connect into the new 18” line that the Water Department constructed approximately 2 years ago. He stated that the owner, Mr. Hogan has indicated he would pay for the relocation of the waterline, adding he is still negotiating with the Water Department as to what their part would be in achieving the desired result. He then answered Commissioner White that the entrance and parking would probably be connected to Paradise Park Road, noting that is where all the business’ activities take place. Chairman Moore noted that the gate on the AGL drive is closed after the close of business each day. He then noted that there seems to be a difference of opinion regarding what is considered the face of the existing building. City Engineer Whisker stated that the property was originally off Redmond Road and that is how the City views the property. He stated Mr. Bond is correct that the business activities cross Paradise Park Road, using it back and forth, so they probably feel the front of the business is off Paradise Park Road. Mr. Bond clarified with Chairman Moore that plans are to build over the existing concrete slab. Commissioner Peacock moved, seconded by Commissioner White to approve the site plan at #1 Paradise Park Road for Poloplaz & Air Tech Coatings as requested, contingent upon resolution of waterline issues by the Water Department. MOTION CARRIED. b. SITE PLAN 6410 T.P. White Drive for Bill’s Fence Company Mr. Christopher Brown, General Operations Manager of Bill’s Fence Company, related that essentially the request consists of three projects that would work well for improving efficiencies within the Company. He stated that the first project involves a temporary pole cover that is over an open slab. He explained that it is used outside as part of the powder coating shop. He continued saying that the cover is not only temporary but is very minor in its cover, proposing a permanent Pinnacle design structure that would include columns and beams with a full cover over the slab, leaving the slab open on three 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING NOVEMBER 14, 2016 7:00 P.M. – 7:25 P.M. sides. He stated that this would allow them during inclement weather to continue powder coating regarding operations of that part of the business. He stated that the second project would again improve efficiencies in inclement weather, explaining that they currently have a small temporary storage where they house their lumber facilities. He related that they have well outgrown that storage facility and are proposing to construct a new 40’ X 80’ pole barn or possible something larger depending on their needs of having an entrance and exit large enough for equipment and trucks. He stated that this would provide permanent coverage over their lumber, keeping it out of the weather, and allowing for loading and unloading of trucks during inclement weather. He stated that the final phase of the project would be the request for a complete structure by Pinnacle to move the existing custom fabrication shop from where it is now, a single bay next to the offices, to a new three-bay facility as a standalone building. He explained that this would allow for expansion of the Company and accommodate the additional hiring of new welders. He pointed out that these projects would offer them more floor space, which could increase sales and productivity in the business. In response to a question from Chairman Moore, he elaborated that the first phase would be the cover over the slab on grade outside of the powder coating shop. He explained that the majority of the process takes place inside the facility but currently it requires them to go from inside the building to outside and then back inside regarding the location of the oven to complete that process. He stated that with the temporary cover, when there are heavy winds with dust in the air, or heavy rains it shuts down that part of the facility in its entirety. He stated that would be the first phase of the request to improve Company efficiency. He reiterated that the second phase would be the pole barn to house lumber. He added that the main reason is the current place where the lumber is stored is in the area where he is proposing to put the permanent fabrication shop. He then explained that in order to put up the fabrication shop, he would need to move the lumber to a new pole barn location. He then added that the last phase would be the new proposed fabrication shop. He answered Chairman Moore, that the timeline for completion of the first project would be the first quarter of next year, adding that he would like to see all the projects completed within a 12-month timeframe. City Engineer Whisker stated that he has discussed with Mr. Brown having a sidewalk along T.P. White Drive, noting that several other business in the area have constructed a sidewalk to the front of their properties. He added that he has also discussed landscaping that is depicted in the plans. He then noted that Mr. Brown is proposing to have heavy-duty asphalt with customer parking for both sides so people can get materials or have access to the offices. He stated that the Fire Marshall is requiring a fire hydrant to the front of the property that will require a waterline easement from Mr. Brown. He stated that 4 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING NOVEMBER 14, 2016 7:00 P.M. – 7:25 P.M. any approval would need to take into consideration the requirements of the Water Department. He stated that this is a good Company trying to expand and create more area jobs. He added that he does not see a problem for them. He then noted that plans would have to come through the Engineering Department before the improvements are constructed. Chairman Moore stated his understanding that the petitioner wants to wait regarding the sidewalk and landscaping improvements but in order to ensure that is accomplished, he would suggest that it be tied to the Certificate of Occupancy. City Engineer Jay Whisker stated that he believes the owner’s goal is to split the cost between the various phases, explaining that the City can hold his C.O. if the sidewalk and landscaping improvements are not accomplished. He added that he does not feel like that would be the case but he could tie each C.O. to a third of the infrastructure if that is what is directed by the Planning Commission. He then answered that he has discussed the drainage with Mr. Brown, noting that the pipe that is already in has been there many years and is having some issues. He stated that he gave Mr. Brown the same option that is offered to other citizens with private drainage, explaining that if the pipe is a problem the City will remove it so that water can flow underneath the Highway and continue through. He related if he would like it covered and would purchase the pipe, the City will put it in for him to make sure it is in its proper installation. He explained that the water comes off both T.P. White Drive from the side and then right underneath, explaining that there is some water runoff through there. He stated that he discussed with Mr. Brown matching whatever pipe the Highway Department uses to go underneath the Freeway. In response to a question from Commissioner White, Mr. Brown answered that the fabrication shop is a 40’ X 80’ building by design at this point; the pole barn still has some logistics that have to be worked through to determine the final size based on lumber storage needs and the ability to access vehicles and equipment through the building. He stated that it could go down or up slightly. As of right now both are being proposed to be 40’ X 80’. Chairman Moore suggested that the Certificate of Occupancy be held regarding phase three to ensure the landscaping and sidewalk are constructed. He then noted that the fire hydrant and Water Department approval should be attached to any approval by the Commission. Commissioner Scholl moved, seconded by Commissioner White to approve the site plan for 6410 T.P. White Drive as requested, contingent upon the Certificate of Occupancy being tied to the completion of the sidewalk and landscaping; and the Fire Marshal’s approval of the fire hydrant as well as approval by the Water Department. MOTION CARRIED. GENERAL: 5 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING NOVEMBER 14, 2016 7:00 P.M. – 7:25 P.M. ANNOUNCEMENT: ADJOURNMENT: Chairman Moore without objection, adjourned the meeting at approximately 7:25 p.m. Respectfully submitted, _________________________ Susan L. Davitt 6