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16 JUN 13 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JUNE 13, 2016 7:00 P.M. – 7:12 P.M. OPENING REMARKS: The Planning Commission of the City of Jacksonville, Arkansas met in regular session on June 13, 2016. Chairman Moore opened the meeting at approximately 7:00 p.m. expressing appreciation to those in attendance. ROLL CALL: Commissioners Patrick Thomas, Scott Scholl, Joe Cummings, Jr., Rick White, and Virgil Healey, answered ROLL CALL. Chairman Jim Moore also answered roll call and declared a quorum. PRESENT (6), ABSENT (2). One position is open. Others present for the meeting were City Engineer Jay Whisker, Geneva Healey, interested citizens, petitioners, and press. CORRECTION AND/OR APPROVAL OF MINUTES: Commissioner White moved, seconded by Commissioner Healey to approve the minutes of the May 9, 2016 regularly scheduled meeting as presented. MOTION CARRIED. PUBLIC HEARING(S): CONDITIONAL USE 115 West Hickory Street C-3 in a C- 2 zone Chairman Moore opened the public hearing at approximately 7:02 p.m. Mr. James Reid of REMAX Realty related that they had appeared before the Planning Commission almost a year earlier for the same type request and had gotten approval but the deal with the offering agent regarding a different car lot operator never came to fruition. He stated that the operator of the proposed car lot has already gone through several of the processes of getting approval by the Water Department and other areas that required prior approval. In response to a question from Chairman Moore, City Clerk Davitt stated that the item of business regarding 115 West Hickory Street was previously tabled by the Commission pending further information from the person who was going to operate the car lot. It was noted that the Commission had questions regarding the business operation that neither Mr. Reid nor the property owner Mrs. Koester were able to answer. City Attorney Bamburg offered that the tabling by the Commission was more than a year ago. He informed the Commission that this would be considered as a new request. City Engineer Whisker recalled that some of the unanswered questions from the previous request dealt with the Commission wanting to know how many cars would be on the lot. He then noted that the lot has approximately 9 parking spots. He continued saying that the Commission has questions regarding parking cars on the grassy area, if any of the cars would be inoperable, and if so, were they planning to repair wrecked cars or cars that needed mechanical repairs on site. 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JUNE 13, 2016 7:00 P.M. – 7:12 P.M. He then noted that he had received a phone call from an area resident that had expressed those exact concerns. He informed the caller that those were questions that had come up at the previous request and he felt sure the Commission would address those issues for the current request. Chairman Moore noted that at the time of the previous request, the Commission was not able to obtain the name of the person who was going to operate the business. Mr. Reid noted that he does have the name of the person who is currently proposing to operate the car lot, offering that her name is Ms. Williams. He then offered that she has already started the process and will come to City Hall to compete the process and answer questions such as what kind of cars will be on the lot and how many. In response to a question from Chairman Moore, Mr. Reid stated that her full name is Edith Williams. Chairman Moore stated that Ms. Williams would need to be part of the request and be available to answer questions that the Commission might have and to stipulate exactly how she would operate the business. Mrs. Lydia Koester offered that Ms. Williams is out of town but will return on Thursday. She then offered that Ms. Williams has already had the inspection before she left town. City Engineer Whisker clarified that to his understanding Ms. Williams has had the business license inspection process started, adding that Ms. Williams felt the conditional use would be granted. He stated that she was aware that if the conditional use were not granted, she would not be able to open her business at that location. In response to a question from City Attorney Bamburg, Ms. Koester replied that Ms. Williams has her used car dealer license from the State. He then questioned if a copy had been submitted. Ms. Koester stated that it has not be submitted but she would obtain a copy when Ms. Williams returned from out of town. City Attorney Bamburg then questioned if there was anything in writing that would make Ms. Williams a part of the request, maybe as part of the offer and acceptance or any other documentation. Ms. Koester stated that she was waiting for the Commission to grant the request before moving forward with the paperwork. City Attorney Bamburg cautioned that those items should be in place and a part of the record before any conditional use is granted. 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JUNE 13, 2016 7:00 P.M. – 7:12 P.M. Chairman Moore stated that the Commission would not be able to move forward with the request until all the paperwork is a matter of record and Ms. Williams would need to be present during the request to any questions the Commission may have. Ms. Koester offered to bring Ms. Williams back on Thursday. Chairman Moore explained that the Planning Commission holds scheduled meetings, saying that it would not be possible to set up a meeting Thursday unless the Commissioners consent to holding a special meeting. He stated that the Commission would need the paperwork to go along with the request and have Ms. Williams present to answer questions of concern. He stated that this is a C-3 request for a C-2 zone that is in close proximity to a housing area. Commissioner Healey moved seconded by Commissioner Cummings to table the request and reschedule for next month when the paperwork is available and Ms. Williams is present to answer questions of concern. MOTION CARRIED. With no one from the audience wishing to address the item, Chairman Moore closed the public hearing at approximately 7:10 p.m. Mr. Reid requested that permission be granted pending that the paperwork and information be provided to the City Engineer. Chairman Moore stated that the motion has been made and it would need to come back before the Commission. Ms. Koester was advised that she would need to communicate with City Engineer Whisker to make sure all paperwork is in order before returning to the Commission. REQUEST TO APPROVE PLAT(S): BUILDING PERMIT(S): GENERAL: ANNOUNCEMENT: ADJOURNMENT: Chairman Moore without objection, adjourned the meeting at approximately 7:12 p.m. Respectfully submitted, _________________________ Susan L. Davitt 3