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14 JAN 13 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JANUARY 13, 2014 7:00 P.M. – 7:14 P.M. OPENING REMARKS: The Planning Commission of the City of Jacksonville, Arkansas met in regular session on January 13, 2014. Chairman Ott opened the meeting at approximately 7:00 p.m. expressing appreciation to those in attendance. ROLL CALL: Commissioners Jim Peacock, Scott Scholl, Jim Moore, Avis Twitty, Joe Cummings, Jr., and Rick White answered ROLL CALL. Chairman Ott also answered roll call and declared a quorum. PRESENT (7), ABSENT (2). Others present for the meeting were City Attorney Bamburg, City Engineer Jay Whisker, interested citizens, petitioners, and press. CORRECTION AND/OR APPROVAL OF MINUTES: Commissioner White moved, seconded by Commissioner Cummings to approve the minutes of the regularly scheduled Planning Commission meeting of 9 December 2013 as presented. MOTION CARRIED. PUBLIC HEARING(S): CONDITIONAL USE of C-4 in C-3 Zone at 1802 North First Street Chairman Ott opened the public hearing at approximately 7:01 p.m. Mr. Robert Wilson of Top Line Cleaners stated that he is currently leasing the facilities at 1802 North First Street formerly Hall’s Cleaners, with intentions of purchasing the property. He related that it is his understanding that the current business is being operated as a C-4 business in a C-3 zoned property and he would like to continue that use. With no one to speak in opposition, Chairman Ott closed the public hearing at approximately 7:02 p.m. City Engineer Whisker concurred that it would be a continued use of the property as a C-4 in a C-3 zoned being operated as a dry cleaning business. He then clarified that the conditional use would be only for the operation of a dry cleaning business and would not allow for any other C-4 business to be established without permission from the Planning Commission. Commissioner Peacock moved, seconded by Commissioner White to approve the conditional use of C-4 in a C-3 zone to be operated as a dry cleaning establishment as requested. MOTION CARRIED. REQUEST TO APPROVE PLAT(S): FINAL PLAT: Cavin Estates Lots 1, 2, & 3 Mr. Jim Butler stated that he was representative for the preliminary plat last month, noting that there were a few items that have been cleared up. He stated that the stamps for the plat has been taken care of and he is back to obtain the final approval. 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JANUARY 13, 2014 7:00 P.M. – 7:14 P.M. City Engineer Whisker presented a PowerPoint presentation, first noting the original plat presented in 2007 and the present final plat as requested. He presented photographs from different views regarding the property prior to the new sidewalk, pipe extension, and inlet being installed. He stated that a piece of plastic that had been installed in the throat of the inlet was requested to be removed and the contractor came back and corrected that. He offered a photograph of the inlet with the plastic piece removed. He then presented some photographs taken by Commissioner Moore, noting that some small trailers that are currently located on the property were put there by the resident living directly across the street. He added that he is sure the trailers will be removed once the lots sell. Commissioner Moore noted that in one photograph there is a dead tree near some electrical lines. City Engineer Whisker noted that these will be issues that the builders will have to address once construction begins. He then noted an old structure that is on the back side of the property that is not part of lots 1, 2, & 3 that is being proposed for development at this time. Chairman Ott clarified that the property for present discussion is the proposed final platting of lots 1-3. City Engineer Whisker stated that everything has been completed regarding the final plat for lots 1-3. He stated that the sidewalk is in and the drainage has been addressed with the inlet and pipe. He explained that the inlet has a small area of 2.5 feet that holds approximately 1” of water after a rain. He went on to say that he returned to the site approximately 4 to 5 hours following the rain and the area had dried up. In response to a question from Commissioner Moore, City Engineer Whisker explained that the established drive could be used or not when the lot is developed, depending on the builder’s preference. He then noted that some of the sidewalk would have to be cut out to establish driveways for lots 1, 2 & 3. Commissioner Scholl moved, seconded by Commissioner White to approve the Final Plat of Cavin Estates Lots 1, 2, & 3 as requested. MOTION CARRIED. NOMINATION OF 2014 PLANNING COMMISSION CHAIRMAN AND VICE CHAIR Commissioner Moore moved, seconded by Commission Twitty to nominate Joe Ott as 2014 Planning Commission Chairman. MOTION CARRIED. Commissioner Cummings moved, seconded by Commissioner Peacock to nominate Jim Moore as 2014 Planning Commission Vice Chairman and 2014 Board of Adjustment Chairman. MOTION CARRIED. 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JANUARY 13, 2014 7:00 P.M. – 7:14 P.M. Commissioner White and Alderman Howard were chosen to serve as members of the Board of Adjustment from the Planning Commission. BUILDING PERMIT(S): GENERAL: ANNOUNCEMENT: ADJOURNMENT: Chairman Ott without objection adjourned the meeting at approximately 7:14 p.m. Respectfully submitted, _________________________ Susan L. Davitt 3