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21 JAN 21CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 21, 2021 6:00 P.M. – 7:52 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in regular session on January 21, 2021 at the regular meeting place of the City Council. Council Member Bolden delivered the invocation and Mayor Johnson led a standing audience in the “Pledge of Allegiance” to the flag. ROLL CALL: City Council Members: Dietz, Bolden, Blevins, Sansing, Ray, Traylor, Twitty, Smith, and Rains answered ROLL CALL. Mayor Johnson also answered ROLL CALL declaring a quorum. PRESENT NINE (9) ABSENT (1). Council Member Mashburn was absent. Others present for the meeting by Zoom were: City Attorney Stephanie Friedman, Fire Chief Alan Laughy, Police Chief Brett Hibbs, Parks and Recreation Director Kevin House, IT Director Emily Osment, Finance Director Cheryl Erkel, Human Resource Director Charlette Nelson, Public Works Director Jimmy Oakley, Wastewater Manager Thea Hughes, Water Manager Jake Short, Water Commissioner Jim Peacock. PRESENTATION OF MINUTES: APPROVAL AND/OR CORRECTION OF MINUTES: CONSENT AGENDA: REGULAR MONTHLY REPORT/POLICE DEPARTMENT Council Member Ray moved, seconded by Council Member Bolden to approve the Regular Monthly Report for December 2020 regarding annual crime statistical comparisons. REGULAR MONTHLY REPORT/CODE ENFORCEMENT Council Member Ray moved, seconded by Council Member Bolden to approve the regular monthly report as presented for and December 2020. Assigned Calls 63 Self-Initiated Calls 71 Follow ups 83 Structures Inspected 4 Meetings/Court Hearings 0 Rentals Inspected 0 Tickets Issued 2 Properties Red Tagged 2 Three Day Notice 77 Search Warrants Served 0 Seven Day Letter 52 Structures Rehabbed 0 Vehicles Tagged 9 Structures Condemned 0 Vehicles Towed 3 Houses Demolished by City 0 Lots posted 0 Houses Demolished by Owner 0 Signs removed 190 Parking Violations 2 Trash cans tagged 54 Grass Letters 0 Basketball Goals 2 Grass Mowed 0 REGULAR MONTHLY REPORT/ANIMAL CONTROL Council Member Ray moved, seconded by Council Member Bolden to approve the regular monthly report for December 2020. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 21, 2021 6:00 P.M. – 7:52 P.M. ADOPTION FEES/FINES $ 380.00 CONTRIBUTIONS 0.00 TOTALS $ 380.00 REGULAR ANNUAL REPORT/ANIMAL CONTROL Council Member Ray moved, seconded by Council Member Bolden to approve the regular monthly report for the 2020 year. ADOPTION FEES/FINES $ 8,200.00 CONTRIBUTIONS 0.00 TOTALS $ 8,200.00 ROLL CALL: Council Members: Dietz, Bolden, Blevins, Sansing, Ray, Traylor, Twitty, Smith, and Rains voted AYE. MOTION CARRIED. WATER DEPARTMENT: Annual Report presented by General Manager Jake Short Manager Short stated that on behalf of the Water Commission he is pleased to present the 2020 Annual Water Works report. Jacksonville Water Works had zero water quality violations to report and has once again completed the year within its budget while providing the citizens of Jacksonville with quality water and services that they not only deserve, but have come to expect. The projects completed during 2020 includes the installation of 4,801 linear feet of pipe, 9 additional fire hydrants, and 33 valves. At the end of 2020, we had 11,396 water meters in the water distribution system which includes 64 new water services. He stated that in what can only be characterized as a unique year, it is important to note that customer service continues to be a top priority of Jacksonville Water Works staff. By unique, I mean our response to the COVID pandemic. The steps we took to not only ensure that the duties and functions of the Department were met but also to protect our staff from any exposure as well as the public. Most notable is that we closed our lobby to the public, which lead to alternative of the drive-thru, phones, and our website. We continue to take online payments from our customers through our secure internet site. In the year 2020, we received 26,121 online payments totaling $2,470,172. We continue to receive many positive comments from our customers using this updated service. Water production decreased in 2020. On July 3, 2020 we reached our peak demand for the year of 4.3 million gallons. This is below the previous year’s peak water flow of 5.0 million gallons which occurred on June 2, 2019. The total water production for the year was 1.178 billion gallons, which was a 0.90% decrease from the previous year. Our average daily water flow for the year was 3.22 million gallons per day. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 21, 2021 6:00 P.M. – 7:52 P.M. He noted that 2020 was the second full calendar year as the privatized owner of the LRAFB distribution system. This 50-year contract requires JWW to operate, maintain, repair, upgrade, and improve the LRAFB water system. The LRAFB water distribution system includes 237,000 linear fee of pipe, 412 hydrants, 3 pump stations, and 1.35-million-gallon ground storage tank. In 2020, our LRAFB maintenance team completed the scheduled maintenance of 753 valves, 563 fire hydrants, flow testing of all 457 fire hydrants, conducted training of LRAFB personnel, and continued to cross-connection control inspections of LRAFB facilities. It is important to note that JWW operates this system independently from the one in town. I am pleased to report that in 2020 that system also had zero water quality violations. We did this with a staff of 31 employees. We currently have 11 employees licensed by the Arkansas Department of Health to properly operate the water system. We appreciate your confidence and continued support in working with the Jacksonville Water Commission. Council Member Blevins complimented the report and questioned if the Department would continue not shutting off water service for nonpayment and if there is any grants for debt forgiveness for low income families. Manager Short related that they stop shutting off services for nonpayment in mid-February and reinstituted the shutting off policy starting October 1, 2020. He stated that it was not an easy decision to make but they work in unison with other water utilities in the metro area so that a unified message was publicly received. He stated that even though we are doing that we are taking those issues on a case by case basis. Council Member Bolden added that he had contacted the Department and got together to deal with those issues, saying that he appreciates the Water Department taking care of customers. He noted that the only thing to watch are those that may try to misuse the system. He complimented the Department and its service to the citizens. Mayor Johnson noted that CDBG has funds for lower income families that will pay electric and water bills. Manager Short assured the Mayor that his staff is well versed in those options and does direct customers to avenues of help. Mayor Johnson noted the water quality in Central Arkansas is the best of EPA region six. WASTEWATER DEPARTMENT: Annual Report by Manager Thea Hughes Manager Hughes stated that she looks forward to sharing the accomplishment of the Jacksonville Wastewater Utility. She related that 2020 commissioners are Fred Belote, Chair; John Ferrell, Vice Chair; Eddie Porter, Secretary; Bob Williams and Jerry Sanders, Commissioners. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 21, 2021 6:00 P.M. – 7:52 P.M. Jacksonville’s sewer system consists of approximately 179 miles of gravity sewer line ranging in size from 6 inch to 42 inch, about 12 miles of force main, and over 3800 manholes. The earliest construction dates back over 60 years. The system also includes 14 remote pump stations. The wastewater utility is broken down into five departments: technical services, treatment, laboratory, collection system, and administration. The Technical Services handles investigation, cleaning and televising, and oversight of all construction. The report for that department is found on pages 3-4. A few of their statistics include: Cleaned 56 miles of line. Televised about 9 miles of line. Inspected 224 manholes, 155 service lines and made 2,582 line locates. Conducted inspections and oversight of all sewer line laid in the city. The Operations department is responsible for operating the treatment plant, running process control tests in the laboratory to ensure we are within permit regulations, assisting our industries with their wastewater treatment, and maintaining and repairing all plant maintenance and vehicles. Their reports are found on pages 5-6. A few of their achievements include: Completed our 25th year without an NPDES permit violation. The plant treated over 1.9 billion gallons of water. Our plant accepted 7.8 million gallons of landfill leachate from Two Pine Landfill. Once again, there were no violations from ADEQ inspections of the plant and solid waste monofill, and no violations of our biomonitoring testing. We also passed with satisfaction our six-year pretreatment program inspection by the State. We completed installation of new LED lights throughout the treatment plant and all buildings. This resulted in a cost savings of $276,000 over the lifecycle of 10 years. We performed 13,620 analytical tests in our laboratory and passed all recertification requirements. Performed 1092 inspections of grease traps, which are done on a monthly basis. The Collection Systems department is responsible for repair and replacement of existing sewer line and manholes, and construction of new lines. Their report is found on pages 7-8. A few highlights are: Contractors replaced 5867 feet of mainline by pipe bursting. Repaired 93 manholes and replaced 7. Performed 7 street cuts which included sewer main relay. 44% of all ML customer service calls were related to grease blockages, up from 19% last year, and 24% the previous year. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 21, 2021 6:00 P.M. – 7:52 P.M. The great news is that only 1 out of 18 main line call was caused by inflow/infiltration into the system. Home owners repaired 69 service lines in 2020. The Administration department handles financial management, personnel, purchasing, and clerical support. Their report is found on pages 9-10. Some of administration’s focus in 2020 was: We received an excellent independent financial audit again in 2020. Overall operating revenue was down slightly by 1%. We refunded our revenue bonds at lower interest rates for a $1.7 million-dollar savings over the next 19 years. We were able to decrease the debt without extending the term. Continued to mail post cards encouraging residents to “can the grease” and “shut the lid on wipes”. Employee Licenses & Certifications: Utility employees hold the following licenses: 9 Collection System certifications 19 Wastewater Operator’s licenses, with 6 being Class IV (highest) 5 Solid Waste licenses 7 Plumbing Inspector licenses 15 CDL licenses Awards & Achievements in 2020: Kenny Freemyer received the 2020 Dick Morris Employee Excellence Award. Mike Overstreet was recognized by the State Department of Environmental Quality for his six years of service on the Wastewater Licensing Committee. Thea Hughes received the Arkansas Water Environment Federation’s Hatfield Award in recognition of service to the industry. Plans for 2021 – 3 current projects We are currently in design process of a $15M plant upgrade and rehabilitation that includes replacement of three 72” screw pumps, replace filter system, add a biological nutrient recovery system. Will bring more information and a request to enter into financing for a portion of the project. Relocation of sewer lines on Hwy 67/167 at a cost of about $2M, with ARDOT reimbursement of approximately 75%. Relocation of sewer lines on Loop Road for railroad overpass at cost of approximately $700,000 with ARDOT reimbursement of about 80%. Council Member Blevins questioned how many lights were replaced regarding the LED light project and was it accomplished with a grant or in-house funds or did Wastewater work a deal with the electric company. Manager Hughes stated that they replaced all the street lights in the treatment plan but is not sure how many there were, noting that they have 24-hour workers at the treatment plan. She added that all the buildings were CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 21, 2021 6:00 P.M. – 7:52 P.M. also replaced. She then explained that they received a rebate from Entergy for approximately $36,000.00 and then they were able to pay for the rest with reserved funds. She then answered that the savings number is spread out over 10 years. She then answered Council Member Blevins that it would probably be a good idea to look at doing this in other locations. She added they have the big street lights at the treatment plant, so in their case it was significant, adding she is not sure it would be that significant if it were just buildings. Mayor Johnson informed the City Council that fairly soon the Council will have a presentation before them to look at solar, LED lighting, and other things that will be revenue neutral upgrades. He stated he would get the presentation Tuesday and will have it brought before the City Council. Manager Hughes answered Mayor Johnson that they looked at solar but decided to hold off for a little while. The City Council expressed appreciation to the Wastewater Department for their service. FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: SANITATION DEPARTMENT: PARKS & RECREATION: PLANNING COMMISSION: ORDINANCE 1652 (#02-2021) AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE, ARKANSAS (GENERAL LOCATION: 7814 T.P. WHITE DRIVE, JACKSONVILLE, ARKANSAS); AMENDING ORDINANCE NOS. 213 AND 238 AND THE LAND USE MAP OF THE CITY OF JACKSONVILLE, ARKANSAS; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES Council Member Ray moved, seconded by Council Member Bolden that Ordinance 1652 be placed on FIRST READING. ROLL CALL: Council Member Dietz, Bolden, Blevins, Sansing, Ray, Traylor, Twitty, Smith, and Rains voted AYE. MOTION CARRIED. City Attorney Friedman read the heading of Ordinance 1652 (#02-2021). Public Works Director Jim Oakley explained the property is located by the liquor store on T.P. White Drive. He stated that when it was annexed it was zoned commercial, that there was a house on a 40-acre lot that has been parceled down to 2 acres for sale. He related the owners would like to have that rezoned to residential incase of a fire regarding insurance requirements they could rebuild their home. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 21, 2021 6:00 P.M. – 7:52 P.M. Council Member Ray moved, seconded by Council Member Bolden to approve Ordinance 1652 on FIRST READING and SUSPEND THE RULES to place Ordinance 1652 on SECOND READING. ROLL CALL: Council Member Dietz, Bolden, Blevins, Sansing, Ray, Traylor, Twitty, Smith, and Rains voted AYE. MOTION CARRIED. Council Member Ray moved, seconded by Council Member Bolden to further SUSPEND THE RULES and place Ordinance 1652 on THIRD AND FINAL READING. ROLL CALL: Council Member Dietz, Bolden, Blevins, Sansing, Ray, Traylor, Twitty, Smith, and Rains voted AYE. MOTION CARRIED. Council Member Ray moved, seconded by Council Member Bolden to APPROVE AND ADOPT Ordinance 1652 in its entirety. ROLL CALL: Council Member Dietz, Bolden, Blevins, Sansing, Ray, Traylor, Twitty, Smith, and Rains voted AYE. MOTION CARRIED. Council Member Ray moved, seconded by Council Member Bolden that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Council Member Dietz, Bolden, Blevins, Sansing, Ray, Traylor, Twitty, Smith, and Rains voted AYE. MOTION CARRIED. ORDINANCE 1652 (#02-2021) APPROVED AND ADOPTED THIS 21st DAY OF JANUARY, 2021. COMMITTEE(S): Used Car Lot Committee (Council Member Mashburn) No report submitted. GENERAL: a. RESOLUTION 802 (#01-2021) A RESOLUTION IN SUPPORT OF AND AUTHORIZING EXECUTION OF SALE DOCUMENTS BY THE CITY OF JACKSONVILLE FOR CERTAIN REAL PROPERTY DESCRIBED HEREIN; AND, FOR OTHER PURPOSES. Council Member Ray moved, seconded by Council Member Bolden to read Resolution 802 (#01-2021). MOTION CARRIED. Whereupon City Attorney Friedman read the heading of Resolution 802 (#01-2021). Public Works Director Jim Oakley explained that Resolution 802 provides for purchase of properties regarding construction of the railroad overpass at Loop Road. He noted there are 10 tracts needed, asking for approval to negotiate for those properties. Mayor Johnson noted that we still have a wetland issue to deal with but we need this so we get the wetland issue out of the way. He added he is not sure the City could even build the bridge if it had to be moved because of the railroad track switch. Public Works Director Oakley pointed out Holland Bottom, LLC has one tract currently under lease, adding it is leased to the National Resource Commission for wetlands. He related he is in contact with negotiations and an agreement to purchase these properties would more than likely help get a release of the .8 acres needed, adding it is not a guarantee but negotiations are ongoing. The next step would be to purchase the 10 tracts. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 21, 2021 6:00 P.M. – 7:52 P.M. Mayor Johnson stated that until they agree no monies will be spent. Public Works Director Jim Oakley concurred, saying that the bridge would have to be redesigned costing hundreds of thousands of dollars, if that is even possible because of the south of Loop Road railroad switch. Council Member Smith questioned if a settlement had been reached between the City and owner Mr. Peacock regarding tracts 8 and 10. Public Works Director Jim Oakley replied not yet, which is why we are here tonight to get approval. He clarified that there could be no settlements without City Council approval. Council Member Smith stated that there is a disagreement in price that needs to be addressed. Public Works Director Jim Oakley stated that Mr. Peacock is present and can address his request for more than the appraised value. Mayor Johnson stated that if passed by the City Council, the negotiation process is completed and we will move onto negotiations with NRC. Council Member Blevins related that he remembers when Tract 8 was filled, adding he feels the price for Tract 8 is right on par. He stated he feels it was not considered when the appraiser looked into it. He then noted he is uncomfortable with the price on Tract 10, saying $7,000.00 on Tract 10 seems mute when we are dealing with millions of dollars. Public Works Director Jim Oakley concurred. Mayor Johnson also concurred, saying it could otherwise cost the city 3 or 4 hundred thousand more dollars or kill the project. Council Member Blevins stated that he would ask Mr. Peacock to come down on his valuation of Tract 10 but feels Tract 8 is fair. Mr. Jim Peacock stated he is co-owner on this property for approximately 25 years, relating he has spent over $100,000 filling Tract 8. He related that they are allowing the City, Water Department, and Sewer Department to fill in the other side on the east of the railroad tracts. He stated that they have asked for $52,000.00 on both Tracts. He related that originally it is a 32-acre tract with 8 acres on the west side and the rest is on the east side. He related the price he has negotiated with the Mayor and Public Works Director Jim Oakley is a fair price, adding that he does not wish to go to Court on this. He asked that the City Council consider the price he has asked for regarding the property. He stated that both appraisals for Tract 8 claimed it was still in the Floodplain and Floodway, saying it has never been in the Floodway and that it was filled 2’ above the requirement for the Government, adding we spent a lot of money doing that. He concluded saying he feels it is a very fair price. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 21, 2021 6:00 P.M. – 7:52 P.M. Council Member Traylor agreed that the appraisal is subject to who is doing the appraisal, adding he would like to have different appraiser to see if it would be closer to your number or closer to the original number. He added that he feels sure the appraiser would be closer to Mr. Peacock’s number, adding he would feel more comfortable because Mr. Peacock’s number is triple the appraisal. Public Works Director Jim Oakley acknowledged that is possible, answering the costs would be approximately $2,000.00 given additional study and research. Council Member Traylor stated he is more comfortable with the price of Tract 10 but feels there should be an agreeable middle ground for Tract 8. Council Member Blevins related if the City is looking at spending $2,000.00 to have another appraisal that adds to the costs already. He said regarding Tract 8, it is obvious they did not consider the filling and did believe it was in the Floodway. He noted that in looking at other property values in the area, they are not in the Floodway, saying $37,800.00 is a great price. He stated his only concern was Tract 10, adding he feels the price should have been around $7,000.00 or $6,500.00. He reiterated that we are talking about millions of dollars and getting another appraisal will delay the project. Council Member Sansing stated he believes the City should pay the difference to Mr. Peacock in recognition of the improvements he has made and go forward with the project as much as possible because a bridge over Loop Road would be a great boom to that side of Jacksonville and the sooner it is built the better. He held that quibbling over a few thousand here or there when a redesign would probably cost $300,000.00 does not make sense. Council Member Dietz related he is familiar with land values in Jacksonville, saying Mr. Peacock has helped him with other values and has done a lot of work. He stated he feels the values are fair. He pointed out that an appraisal is the opinion of the appraiser based on what they are looking at, and you can spend a lot of money doing three or four appraisals but it is always their opinion. He stated regarding all the work that has been done and with where the City plans to go with the project, it is worth even more. He concurred that to spend more money on another appraisal is a waste of money because any number of appraisals would all be different. He quantified that based on the City’s needs it is a good value for the money. Council Member Ray said he is aware that Mr. Peacock has been a life-long supporter of the City and believes he would be fair to the City. Council Member Ray moved to adopt Resolution 802 (#01-2021) in its entirety. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 21, 2021 6:00 P.M. – 7:52 P.M. In response to a question from Council Member Rains, Mr. Peacock answered that Tract 10 has some wetland in it. She then questioned which tract the National Resource Commission of Wetlands is involved in. Public Works Director Jim Oakley responded that he is not sure of the tract number but it is just south of Hunter’s Chase Drive. Council Member Rains questioned if there are any unique natural resources on the land that is being leased by NRC. Public Works Director Oakley replied that it being wetlands is the only unique feature to his knowledge. He continued saying that it will be a difficult task to get that released. Mayor Johnson noted that the City is swapping other wetlands to NRC for this land. Council Member Bolden seconded the motion to adopt Resolution 802 (#01-2021) in its entirety. MOTION CARRIED. b. DISCUSSION Using the City’s Social Media to inform citizens of open job opportunities and ability to apply online Council Member Blevins related that he would like to see the City use the City’s website to advertise jobs and add the ability for anyone to apply online. He pointed out the reason for this is because the City itself does not have a master Facebook page, a master social media page; but has various Department pages. He reiterated that there should be one main area for citizens, explaining we could actually post an RSS feed to the front of the City of Jacksonville main page so people can be updated on things being done. He stated it would be a simple process for the various Departments to share their own post to the main page. He continued saying he believes the City needs to have an actual finite location for all the important information and jobs are definitely super important right now. Mayor Johnson noted he is aware Council Member Blevins has already discussed this with HR, adding all the other pages when they post jobs. He then related we are working on changing our application to a word document so it can be downloaded and resubmitted. Council Member Blevins stated that the City’s webpage, just like all the other City webpages, are basically a box and it has a wrap around it, inside you can put other individual boxes. He continued saying they make widgets and other accessories so you can just click and drop into the box to add a secure application process for people to apply online because not everyone has printers or word. He stated that having it all based on the main page allows accessibility for everyone even on a cell phone and to apply on a cell phone. He related that it would be as easy as clicking, dragging and dropping just like an RSS feed is clicking, dragging and dropping. He stated that CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 21, 2021 6:00 P.M. – 7:52 P.M. creating a main Facebook page is something we should do because now people are watching this City Council meeting on YouTube but we could be sharing this and going through our Facebook page or having it play on the main page of the City of Jacksonville website with just a click and drop. Human Resource Director Charlette Nelson stated that we already have it where you can fill it in and then we ask you to save to your computer and then you can email it to the H.R. at Cityofjacksonville.net, they do not necessarily have to print it anymore. She added that it is a fillable application and they fill it in and save it to their drive and then they can email it to us, we have had people do that from their phones and from the Facebook page. Council Member Blevins stated he is not doubting that we have that ability, adding he is just saying that its next general progression should be moving to a full application process online. He related that there are businesses all over that have it. He said literally it would not cost anything to click, drag and drop that in, making it just that much easier. Council Member Rains confirmed that it could be accomplished with the widget and Council Member Blevins concurred, saying that it creates an additional page. He then stated that right now looking at the job postings on the City of Jacksonville page shows the last item was listed November of 2019 and has been currently open. He related that first take in looking at it, why does this say 2019? It shows that we have not updated this page in 2 years, adding it is something that should be kept fresh to keep people involved in what is happening and keep them looking at it. He stated that if they are not looking at it, then they are not going to see to new addition either. Human Resource Director Nelson stated those jobs that are listed like in 2019, those are usually like our activity monitor jobs, our Shooting Range jobs, where we keep those jobs open all year round to get a good source of applicants. If someone leaves, we have a source of applicants and that Director can go through those right away, we do not have to repost it for another two weeks. She stated we try to keep those positions that have a high turnover rate, we try to keep those positions open. Now, if we have a full-time position or something like that, those jobs are only open for two weeks. She noted that Police and Fire are open at least 6 months out of the year. Council Member Blevins questioned if currently there was a job opening at the Shooting Range. Human Resource Director Nelson answered yes, sir. There are tournament times and we need just weekend work. Council Member Blevins confirmed that people could apply now and get a job and also the same worker at the Community Center. Human Resource Director Nelson clarified that right now we need three activity monitors and three or four people at the Shooting Range. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 21, 2021 6:00 P.M. – 7:52 P.M. Council Member Blevins stated he is not denying there is an ability to do this. He emphasized that using social media, the main form of contact especially in a COVID world, how important it is having a main location and posting regarding jobs. He continued saying that when it is stagnate year round and you have a post out there from 2019 - maybe people do not understand the urgency regarding City needs when people are on there. When you post something on there and it kicks up to the front to let it be known that it is fresh and new, it’s something that they are looking for right now. When you have something that is there year-round, it is not anything special or new. They just consider it for exactly what it is – a posting that has been up two years. Human Resource Director Nelson stated that they received several phone calls when those jobs are posted – “Hey, are you still accepting applications.” We say yes to that, also once we post something on Facebook, we post all of our jobs anytime we have an opening and I am very fortunate that I have three Council Members – Tara, Mary, and Bishop Bolden that share on their page. The Police Department also shares on their page and Fire Department, Indeed picks our jobs up for free, I even share on my personal page. We also have three Facebook websites that we post to online: Arkansas Jobs, we also have KARK4 who pick them up from our Facebook page and post. Council Member Blevins questioned if it would hurt to have a Facebook page that is specifically identified as the official City of Jacksonville page. Is there any issue with having that? Council Member Smith questioned who would monitor and administrate that page, and do we have the staffing? Council Member Blevins asked, “don’t we already have people that are dealing with social media as it is?” Council Member Smith responded that it is conducted by Department. Council Member Blevins said if you have a main page, all they have to do is click and share. The same Departments can moderate themselves by clicking and sharing on the main page. Mayor Johnson pointed out that you would end up with some, like during Festiville, where Parks and Recreation post constantly. Adding, you are going to lose P.D. and Fire’s identity, which is their identity that shares what they do and you will get too much going. Council Member Blevins noted they still have their own page but at the bottom they could share a post. He said there is a share button and then you click on the main City page and it shares it over there. It is literally two clicks. Council Member Twitty stated she believes H.R. are doing a good job advertising for each Department. She surmised if it is not broken, why are CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 21, 2021 6:00 P.M. – 7:52 P.M. we trying to fix something that is working for the City? She pointed out that she sees Parks and Recreation’s daily on there, adding it is constant. She stated every time there is a job opening, she sees it and shares it, adding that Charlette post them on there all the time. She also noted that people who go to the Community Center go straight to Parks and Recreation’s page. Council Member Bolden asked H.R. if they are having a problem with the current system. Human Resource Director answered no, sir. Council Member Bolden recalled that he heard the comment about it would make it easier for people to find jobs and there are no jobs open if the date is as the example of November 2019. He stated that if a person wants a job, they are going to come to get a job, so the changing of social media is not going to make more people come for a job. Those who want to work will come to get a job. If H.R. is satisfied with what they have, then we stick with what H.R. has. Council Member Traylor confirmed with Director Nelson that Indeed picks the jobs up for free. He added that when his company uses Indeed, people are able to apply online, asking if she gets an email when people apply for jobs. Director Nelson replied that they do not get an email but they will call and say “hey, I tried to apply on Indeed”, and I tell them to go to our Cityofjacksonville.net website, or we either email them an application.” She stated that there is a cost to apply online through Indeed. Council Member Rains stated that she is contacted by Indeed frequently and that from her understanding it is a free service to use their application system. Council Member Traylor stated that his company does not pay anything. Director Nelson stated that Indeed has a generic application and we have certain questions on our applications for the Police and Fire, such as are you over 16? Are you 20 and a half to be able to take the test? She stated that the P.D. has at least a ten-page application that you have to fill out to apply for Police. She then added that if they have a TSO, that is another ten pages. She stated that it depends on what position you are applying for; each application might be different. Council Member Traylor acknowledged Police or Fire is something that needs to be filled out by a person, but some of the more seasonal work, could be posted on Indeed and they could apply online. He then stated this would be something to consider to satisfy everyone. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 21, 2021 6:00 P.M. – 7:52 P.M. Human Resource Director Nelson concurred, saying that she would check into that. Council Member Rains concurred. Council Member Blevins concurred, saying it would be another avenue for getting high-turnover positions filled. Council Member Ray stated that he feels the H.R. Department is doing a wonderful job, adding that it is not possible to make people come to work and do jobs, no matter how much information you put out. Mayor Johnson stated that some are seasonal jobs, they don’t pay well, they are not full-time positions with benefits, adding there are a lot of reasons for the high-turnover. Council Member Traylor asked Council Member Blevins if he would be open to moving to Discussion item, and Council Member Blevins concurred. c. DISSCUSSION: Opening City Hall for a limited number of citizens to attend City Council meetings Council Member Blevins stated that in talking with the Department of Health and the Department of Environmental Health all they need is a floorplan and a plan that we set up, as long as we show there is social distancing; we can have more than 10 people in the City Council Chambers. He stated he has an example ordinance from Ward, Cabot and Sherwood that shows their floorplan so they are able to have more than 10 people. He asked how other Council Members feel about opening it back up for citizens to attend. Mayor Johnson stated that with the newest Governor’s order… Council Member Blevins noted that the Governor’s mandate is for ten but this allows for the exception. Mayor Johnson stated you can get permission from the Health Department but you are still liable for who ever owns that venue, liable if anything goes wrong. He stated he does not feel comfortable putting the City at a liability risk. Council Member Mary Twitty concurred, she is not comfortable opening the City Council meetings, noting that all the Members are not even showing up yet. Mayor Johnson concurred, saying that we have to get the 10 City Council Members back first. He added then we will have to have the discussion CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 21, 2021 6:00 P.M. – 7:52 P.M. of how do we have the public here. He noted that when the Governor lifts the second order, then we do not have to go through the Health Department. Council Member Bolden observed if you come to City Hall during the day, you have your temperature checked and tracing collected. He stated that if we open it up to the public, someone will have to do temperatures and tracing. He added that there is no need to consider this until all Members of the City Council have returned. Mayor Johnson pointed out that not all Directors even attend in person, saying that we are still away from being able to consider that. Council Member Smith concurred. d. DISSCUSSION Recognizing social media comments via YouTube as public comments during City Council meetings, A&P meetings, Planning Commission meetings, and other City meetings Council Member Blevins stated this would apply to any meetings taking place in the City Council chambers and using the Zoom process. He related that essentially since this is live fed to YouTube, he recalled that at one time the Mayor set up a time to accept phone in calls to his cell. He continued that it would be utilizing the YouTube chat system and whoever is running the Zoom or whoever has access to YouTube can be the moderator. He stated that people can speak to offer rebuttals or acceptance for things they would like to say. He pointed out right now we do not have this ability except by sending an email to be read. He added this would be something easy since people are already watching the YouTube channel. He asked, “why not open it up to allow comments in moderation, adding that he is aware there will be some trolls that may post some stuff they shouldn’t. Council Member Dietz related being on the Planning Commission, there have been many items and the Planning Commission have allowed time for public comment. He warned that you have to be careful it does not become a complaint forum completely off topic. He stated that letting people get on the agenda to address the City Council or Commission has been the standard and allows for a more knowledgeable and specific exchange of information, adding he feels the current method works pretty well. City Attorney Friedman stated that her concern from a legal standpoint is that if we start to sensor some of the comments, as you said there are people who sometimes do not have the best motives, if we skip over those and go to the comments that we deem appropriate, I am worried that some people will think that we are picking favorites or choosing which comments we would like to address. She stated that it is an all or nothing thing almost; adding that the key is control. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 21, 2021 6:00 P.M. – 7:52 P.M. Council Member Blevins stated that before COVID took place, the Mayor had a piece of paper that allowed people to sign up to speak at City Council. He stated that people commenting in the chat before the actual video starts could make a request to comment and the cut time to accept request is when the meeting starts, like we did when the meeting was happening in person. Council Member Bolden recalled that when we did that in person, those requesting to speak had only a few minutes to have their concern addressed. He added that if you open it up publicly on a YouTube channel you will not have full control over it and someone is going to have to monitor that. He then mentioned the concerns of City Attorney Friedman. He stated that the best way is for them to email in and have it read, which allows for a controlling point. Mayor Johnson pointed out that any citizen can ask their City Council Member to sponsor an item on the agenda for them. Council Member Sansing noted that everyone should remember the City Council meetings are business meetings to conduct the City business, adding it is not the same as having an open house or open City forum. Mayor Johnson and Council Member Bolden collectively acknowledged nor is it a a town hall meeting. Council Member Traylor offered a helpful suggestion, proposing that when the City Council has ordinance of public interest, that it be read at three separate meetings; instead of being read all in one meeting. He noted this offers the public time to know about it before it is approved. He stated that sometimes we approve all readings in one night and the public is not aware; additionally, the City Council is not aware but two days before the meeting on Thursday. He offered this is one way the public could be kept involved and then they can address it with someone and then ask to speak. Council Member Rains stated that she would like to second that. Mayor Johnson stated that unless it is an emergency, he is good with doing first reading and then doing second and third the next time, offering the public two weeks for input. Council Member Blevins agreed that this would help until COVID is over. e. DISCUSSION updating City website to include an in-depth plan for new resident to get started in Jacksonville Council Member Blevins stated he would love to see a check list, noting when City Council discussed the Pit Bull ordinance he submitted, Council Member Dietz mentioned setting something up at the Water Department for new residents. He said there should be a check list that is easily downloaded CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 21, 2021 6:00 P.M. – 7:52 P.M. from the main City website. He stated that when you go to the website and click on new residents it does not go anywhere except to a missing page. He proposed that it should inform new residents about utilities, water, sewer, and other information such as when the City Council meets. Council Member Traylor noted that if you go to the tab that says residents it brings up all the local utility companies. He added that he feels the information is there, it is a question of how to we get new residents to know it is there. Council Member Dietz stated that he had spoken with several of the Department heads along with Code Enforcement, as well as other Jacksonville people for their input. He then related that he has also spoken to Jake at the Water Department and Public Works Director Jim Oakley. He informed the Council that within the next 10 to 12 days, he will have a list of things for new residents that go to the Water Department, adding that it could easily be included on the website. He related that it would have information about garbage pickup dates and the regulations, the Pit Bull Ban, as well as many other facts to welcome people to Jacksonville. He stated that before the next meeting he could have that ready. Council Member Blevins offered that he would be willing to help. Council Member Dietz welcomed the help and further informed everyone of inevitability of new residents having to go to the Water Department regarding a deposit for water service. He pointed out that we want to welcome new residents and offer them as much information as they need to love Jacksonville as much as we do. f. ACTION Lighting for Main Street upgrade, replace with bright white LED lights Council Member Blevins stated the reason he brought this up is because he actually switched out all the parking lot lights for his game store to show the difference between what it is and what it could look like on Main Street. He related that he has been pushing to have the lights upgraded to the bright white LED lights for some time, adding that after speaking with Public Works Director Jim Oakley he contacted Entergy regarding a price of the lights. He stated that looking at this is very contrary to what Thea from the Wastewater Utility was saying, pointing out that they are saying it is more expensive to have the LED lights. He added that he is aware that there are grants. He related that Mr. Oakley is going to set up an appointment for us to talk to Entergy about grants and getting credit. He then related that he would like for City Council to go ahead and put something down to change the lights from Municipal Drive to Bailey Street to the LED lights. He explained there is a cost of $7,340.00 for the year to change those, pointing out that this will increase attention to downtown, making it inviting and mentioning that it is also a safety issue. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 21, 2021 6:00 P.M. – 7:52 P.M. Mayor Johnson noted that Entergy owns all the lights and the City pays the electricity on them, as well as probably some of the poles. He told Council Member Blevins that he is welcome to do an ordinance or resolution to determine the amount of support for this project. Council Member Bolden invited Public Works Director Jim Oakley to speak to the issue. Mayor Johnson noted that the funds would come from the Street Department Fund and it was not budgeted for this year. Council Member Blevins reminded the Mayor that he was told by him during his introductory meeting, before being sworn in, that the Mayor had said there was additional money in Street Funds that he could move around to pay for some things and he was hoping maybe the Mayor could pull the $7,000.00 from that since it is a street expense. Council Member Sansing questioned, during this the time of COVID, why we would want to draw more people together. He stated that it may be a good time later in the long run but for right now, under the current conditions, it may not be the best time. Public Works Director Jim Oakley submitted a copy of his findings regarding the costs. He stated that the City pays $5.75 for a 150-watt street light, to upgrade it to LED, Entergy wanted $12.95. He stated that this is over twice as expensive for only using half the electricity. He then related that he did look at some LED lighting that has been installed in some other areas. He stated in his opinion, LED lights are a brighter, better quality lightening but it comes with a significant cost. He noted Council Member Blevins the count of 86 lights, which would be accurate to the $7,000.00 plus. He pointed out the budget has been completed for 2021; saying we would have to reallocate some line-items to come up with the funds. Council Member Traylor commented that since the City is paying just a night-watcher bill; there are no incentives or credits because we are just paying the bill, not actually replacing any lights. Public Works Director Oakley concurred, offering that in speaking with Entergy on Tuesday, they said it is just a flat rate. He then related that Entergy also said most cities are waiting to try and get the costs down. He assumed Entergy is charging more because they have to change the receptacle, noting they own the poles, light and everything. He reiterated that the City is charged a flat rate every month, saying that the LED lighting is rated 2.2 cent higher flat rate. Council Member Traylor surmised that the lights at Wastewater Utility are not night-watcher lights, and that they are paying per pole. Public Works Director Oakley interjected that the lights at Wastewater Utility are all metered. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 21, 2021 6:00 P.M. – 7:52 P.M. Public Works Director Oakley reiterated that everything at Wastewater Utility is metered, saying Wastewater Utility own the lights. Council Member Traylor pointed out there are incentives available through Entergy’s energy efficiency program, which is probably why Wastewater Utility was able to do that with grants and rebates because they are actually paying for the electricity, not a per pole costs. Public Works Director Oakley informed the City Council that the City has used that same program at two or three City buildings over the past four years. He stated that it depends on how much energy you save as to how much rebate you get. He then related that buildings received a 50% rebate, some 35%; the bigger the savings the larger the rebate. He related that LED has been installed at the Street and Sanitation buildings; especially for the lights that burn all night, seven days a week; acknowledging that the City was able to cut the bill in half doing that. Council Member Bolden pointed out that Wastewater Utility has its own budget that was set up for that project. He recalled that Manager Thea Hughes stated it was out of pocket expense and the rebate. Public Works Director Oakley stated it does surprise him that in saving half the energy, they want over twice as much for the lights. Mayor Johnson noted that Public Works Director Oakley had stated more cities would do this as the price goes down. Public Works Director Oakley stated that is what Entergy advised him; that most cities are looking and waiting in hopes that the costs will go down. Council Member Traylor offered to Council Member Blevins that he does agree Main Street is dark. Council Member Blevins reiterated that it is a safety issue. He then related that, as the Mayor is aware, he was speaking to Ernie Biggs about coming to Jacksonville after they close down their store. He asked wouldn’t it be incredible to have a piano bar? He then related that Mayor Johnson also talked to them with him. He quantified that when they came to look at downtown, they decided they did not want to be there. He stated that there is definitely a perception issue with this, adding that from his understanding there are 1200 street lights total in the entire City. He proposed that $7,340.00 is an acceptable cost for us to have a sample and see if it does change the perception of downtown and maybe make it more appealing to some businesses, noting that downtown has a lot of empty businesses anyway. Mayor Johnson related that he would not be opposed to putting it in next year’s budget. He then asked if the City Council was ready to move on to the next item. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 21, 2021 6:00 P.M. – 7:52 P.M. Council Member Blevins questioned if this is not considered important enough to try a sample size of any size? Council Member Traylor surmised that it is not feasible for tonight’s meeting. Council Member Blevins responded he understood because it is not an ordinance, but questioned if a sample size would at all be feasible for this year without having to wait for the next year’s budget. Council Member Ray stated that he believes we should wait for next year’s budget, adding that we are in a pandemic and are not sure where it is going to end. He offered that we should operate the City to the best of our ability and wait until the pandemic is over. He clarified we need to work with the City and the pandemic; the City is doing well, noting that the City has been dry for so many years; you can’t expect Main Street to become an entertainment district. Mayor Johnson stated that no one is disagreeing that Main Street is dark, but it is just not the timing. Council Member Dietz offered that if the City receives further COVID money, maybe later it could be considered for this year. Mayor Johnson concurred, saying that would be a good idea. g. DISCUSSION Rename North Elm Street and Graham Road portion to the AG&F Shooting Complex to “Main Street” Council Member Blevins related that since it is not allowable to talk to each other except in a City Council meeting he is proposing this item to receive feedback. He stated that he brought this up as a citizen before becoming a Council Member and it seemed to be well received at the time. He stated that he would like to reintroduce the item, which would turn that area all the way to the Shooting Range to Main Street. He added that this may also make it appealing for more people to come and want to build, doing some economic development knowing that they are on Main Street now. He noted that Mr. Oakley informed him there would have to be a petition, adding he would be okay with getting a petition together to see if this is something that could improve the perception of the area. Council Member Bolden reminded everyone that his Ministry is located at 101 North Elm Street and he has spent a lot of money for advertisement across the Nation; explaining that he is not going to change his advertisement because it would cost more money. He stated that he would have to disagree with this proposal. He stated that if we do have to do a petition, as we did in Stonewall to get speed humps, then he is going to be in total disagreement. Council Member Twitty stated that she feels it would be too much to ask of the residents as well. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 21, 2021 6:00 P.M. – 7:52 P.M. Mayor Johnson noted that Graham Wood Estates is on Graham Road, adding that the Nixons are four generations and it is actually named after Wally’s great, great, great grandpa. Council Member Blevins stated that Graham Road was not named after anybody like that, pointing out that he has already done the research for this back when he brought it up as a citizen. He stated that he is just trying to think about improving the quality, again, name recognition and perception is everything. He stated that if you put a new name on something, people may actually value it more. Council Member Traylor stated that he would have to disagree with that statement; saying that he is not convinced it would necessarily be a draw for businesses to be on Main Street. He pointed out that Main Street for Sherwood is in Gravel Ridge, its Jacksonville cutoff; that is the only street they have that is named Main Street. He stated that it does not have to be called Main Street to be commercial. Council Member Sansing stated that Council Member Blevins spoke to him about this before becoming a Council Member and at the time he agreed it was a good idea, but that was before the Nixons started developing Graham Acres, which is becoming a well-known new subdivision. h. DISCUSSION Establishing an Environmental Committee Council Member Rains stated that we as a city have the opportunity to become more transformative through intentional actions by becoming more environmentally friendly and sustainable as a city. There is already a great deal of research from universities across the Country, UALR included, with programs like AmeriCorps, whose purpose it is to help communities take action. There are funding opportunities through the EPA’s G-3 program, just to name one, non-profit advocates and there will be money programs and grants to come with the new Federal administration. We also have cities in Arkansas, like Fayetteville, who have already taken affirmative action. She read what has been impacted in Fayetteville; reading that it is there community health and safety, natural systems, education and arts, community resiliency, jobs and economy, climate and energy, equity, empowerment, and built environment. She stated that personally, she believes our community deserves to soar higher, which can be reasonably achieved through small actions that make a monumental difference. She asked the City Council for their feedback and for any volunteers to work on this with her. Council Member Bolden confirmed with Council Member Rains that she is requesting to establish an Environmental Committee. He then asked what the goal of the committee would be. She responded that the goal would be to become a more sustainable environmentally friendly city. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 21, 2021 6:00 P.M. – 7:52 P.M. Council Member Ray stated that he would like to work with Council Member Rains, asking that it be placed on the next City Council agenda, and he would be happy to work as one of the Committee members. Council Member Rains agreed. Council Member Ray stated that he feels someone from the Historic Commission needs to be on the Committee. Public Works Director Jim Oakley stated that he would also like to serve on the Committee because of his connection to sanitation and recycling. He stated they are a big part of natural resources. Council Member Bolden stated that he is not speaking for, but feels Council Member Mashburn would like to be a part of that Committee. i. STATE OF THE CITY by Mayor Johnson I am honored to serve as your Mayor. This has been a year like no other and will change our lives forever. COVID-19 is still impacting our community: friends and loved ones have become infected with the virus and some have died as a result. The pandemic has also affected the way business is conducted; Zoom meetings have become the primary way to safely conduct meetings. With the impact of the pandemic, we have still seen new businesses within the community and more are on the way. Last year at this time, I said I would be searching for a new healthcare provider and I did. Unity Health of Searcy is purchasing the former North Metro Medical Center and will be remodeling to make it into a state of the art, full-service hospital. Census 2020 is complete with a 10% growth expected. It was a large undertaking. Thank you to those who helped to get it completed. We saw the revival of an Arkansas icon when Minute Man opened in Jacksonville, the first of many planned for the State. Blade and Barrel is opening in February, becoming first microbrewer in Jacksonville. The construction of the new middle and elementary schools is going well, a new apartment complex is also nearing completion on First Street, and many new homes have been built. A new bridge has been completed over Kellogg Creek connecting Jacksonville and Sherwood that will make travel safer for both cities. It was good to see Pulaski County, Jacksonville and Sherwood work together. An overpass is planned and will soon be under construction over the railroad crossing on Loop Road. A new first-class dog park is under construction on Marshall Road at the Ron Newport Recycling Center park. ARDOT plans to let the bid for the next phase of the widening of 67/167 late this year. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JANUARY 21, 2021 6:00 P.M. – 7:52 P.M. The proposed sports complex on Wooten Road, as well as the micro transit bus system, are on hold until post COVID-19. Due to COVID-19, many events had to be cancelled and creativity was needed for others. Thanks to the Parks & Recreation Department, we were able have a reverse Trunk or Treat event and the Christmas Parade; they have continued to go a great job during this trying time. The Police Department is doing well under the leadership of Chief Hibbs. As always, Chief Laughy and his department are the Pride of the City. They have endured additional challenges due to COVID-19 but have done well. Public Works, Street and Sanitation Departments have all had a very a busy year but have served our citizens well. COVID-19 has presented new challenges for IT Department, with new Interim Director Emily Osment, they have stepped up and met them all. New audio and video systems have been installed within the Council Chambers, along with new safety features within City Hall. For the 23rd year in a row, the Finance Department has received the Certification of Excellence Award for the Comprehensive Annual Financial Report; they are always protecting taxpayer money and stretching a dollar. The City has great employees who have all worked hard to serve our citizens during this tremendously difficult time. I am looking forward to 2021 and new things to come. We have a bright future with the expansion of some current industries and new jobs on the way. I am looking forward to working with the City Council and our two new members Ms. Rains and Mr. Blevins. I promise to keep recruiting restaurants and businesses to help Jacksonville grow. I cannot do it alone however, if we all work together we can make it happen. APPOINTMENTS: ANNOUNCEMENTS: ADJOURNMENT: Without objection, Mayor Johnson adjourned the meeting at approximately 7:53 p.m. MOTION CARRIED. Respectfully, ________________________ _________________________ Susan L. Davitt MAYOR BOB JOHNSON City Clerk-Treasurer