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20 AUG 20 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING AUGUST 20, 2020 6:00 P.M. – 6:27 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in regular session on August 20, 2020 at the regular meeting place of the City Council. Council Member Bolden delivered the invocation and Mayor Johnson led a standing audience in the “Pledge of Allegiance” to the flag. Mayor Johnson announced that he has appoint Brett Hibbs as Interim Chief and he is now appointing him as the permanent Police Chief. Chief Hibbs expressed his appreciation, saying that it recognizes this is a great responsibility that he does not take lightly. He stated that the City and the Police Department are very important to him. ROLL CALL: City Council Members: Dietz, Bolden, Sipes, Sansing, Ray, Mashburn, Traylor, Twitty, and Collins answered ROLL CALL. Mayor Johnson also answered ROLL CALL declaring a quorum. PRESENT NINE (9) ABSENT (1). Others present for the meeting via teleconference were: City Attorney Stephanie Friedman, Public Works Director Jim Oakley. There were no members of the press present. PRESENTATION OF MINUTES: Mayor Johnson presented the minutes of the regular City Council meeting of July 16, 2020 for approval and/or correction at the next regularly scheduled City Council meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Council Member Bolden moved, seconded by Council Member Traylor that the minutes of the regular scheduled City Council meeting of 18 June 2020 be APPROVED. MOTION CARRIED. CONSENT AGENDA: REGULAR MONTHLY REPORT/POLICE DEPARTMENT Council Member Sansing moved, seconded by Council Member Bolden to approve the Regular Monthly Report for July 2020 regarding annual crime statistical comparisons. REGULAR MONTHLY REPORT/CODE ENFORCEMENT Council Member Sansing moved, seconded by Councilman Bolden to approve the regular monthly report as presented for July 2020. Assigned Calls 17 Self-Initiated Calls 16 Follow ups 12 Structures Inspected 0 Meetings/Court Hearings 0 Rentals Inspected 0 Warnings Issued 0 Properties Red Tagged 0 Tickets Issued 0 Search Warrants Served 0 Three Day Notice 17 Structures Rehabbed 0 Seven Day Letter 9 Structures Condemned 0 Vehicles Tagged 0 Houses Demolished by City 0 1 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING AUGUST 20, 2020 6:00 P.M. – 6:27 P.M. Vehicles Towed 0 Houses Demolished by Owner 0 Lots posted 0 Parking Violations 4 Signs removed 0 Grass Letters 7 Trash cans tagged 1 Grass Mowed not reported Basketball Goals 0 REGULAR MONTHLY/ENGINEERING DEPARTMENT Council Member Sansing moved, seconded by Council Member Bolden to approve the regular monthly report for July 2020. PERMITS/LICENSE ISSUED INSPECTIONS PERFORMED Building Permits 21 Building Inspections 34 Business Licenses Electrical 60 Plumbing 44 HVACR 22 REGULAR MONTHLY REPORT/ANIMAL CONTROL Council Member Sansing moved, seconded by Council Member Bolden to approve the regular monthly report for July 2020. ADOPTION FEES/FINES $ 975.00 CONTRIBUTIONS 0.00 TOTALS $ 975.00 ROLL CALL: Council Member: Dietz, Bolden, Sansing, Ray, Mashburn, Traylor, Twitty, and Collins voted AYE. MOTION CARRIED. WASTEWATER DEPARTMENTS: RESOLUTION 798 (#09-2020) A RESOLUTION TO RATIFY AND CONFIRM THE ISSUANCE AND SALE OF WASTEWATER REFUNDING REVENUE BONDS FOR THE PURPOSE OF ADVANCE REFUNDING THE CITY’S OUTSTANDING WASTEWATER REFUNDING REVENUE BONDS, SERIES 2016B (NON-AMOUNT); RATIFY AND CONFIRM THE PRINCIPAL AND INTEREST PAYMENT SCHEDULE FOR THE BONDS AND THE TERMS AND CONDITIONS OF THE SALE OF THE BONDS; RATIFY AND CONFIRM THE EXECUTION AND DELIVERY OF A BOND PURCHASE AGREEMENT; AND PRESCRIBE OTHER MATTERS RELATING THERETO. Council Member Ray moved, seconded by Council Member Bolden to read Resolution 798 (#09-2020). MOTION CARRIED. Whereupon City Attorney Friedman read the heading of Resolution 798 (#09-2020). Council Member Ray moved, seconded by Council Member Bolden to adopt Resolution 798 (#09-2020). Senior Vice President with Stephens Inc., Ms. Leigh Ann Biernat explained that Resolution 798 is a confirming resolution to the Ordinance passage setting the perimeters. She stated that it confirms that the Bond offering did meet with those perimeters. At this time, MOTION CARRIED. 2 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING AUGUST 20, 2020 6:00 P.M. – 6:27 P.M. FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: Request to accept bid regarding street pothole repair Mayor Johnson related that the funds are already in the budget, explaining that it is a new technology that can repair the potholes better than the City equipment. He noted that the City had this machine but it broke ten years ago. He assured the City Council that they would not spend over $50,000 but it would be over $20,000; adding that the cost is figured by the number of potholes. He then answered Council Member Mashburn that the repairs would start immediately and it could be as many as 50 potholes. He then answered Council Member Bolden that the contractor guarantees their work, noting that they are licensed and bonded. Council Member Ray moved, seconded by Council Member Bolden to approve the bid from Velocity Roads, LLC in the amount of $55,000 with funds to be drawn from the Street Fund. MOTION CARRIED. SANITATION DEPARTMENT: PARKS & RECREATION: PLANNING COMMISSION: FINAL PLAT Jaxon Terrace PH 14-A Mayor Johnson noted that the Planning Commission will meet following the City Council to approve the final plat so any approval by the City Council will be contingent upon approval from the Planning Commission. In response to a question from Council Member Traylor, Mayor Johnson noted that one item that has not been completed is the paving of the subdivision road, but added that it is scheduled to be paved starting Monday. Planning Commission Chairman Mark Stroud stated that there are other considerations for the Planning Commission to discuss. Council Member Mashburn moved, Council Member Twitty to approve the final plat of Jaxon Terrace PH 14-A contingent upon Planning Commission approval. MOTION CARRIED. COMMITTEE(S): Used Car Lot Committee (Council Member Mashburn) No committee report to present. GENERAL: a. RESOLUTION 799 (#10-2020) A RESOLUTION BY THE CITY OF JACKSONVILLE TO RATIFY AND CONFIRM THE LAND LEASE OPTION TO PURCHASE AGREEMENT BETWEEN THE CITY OF JACKSONVILLE AND SIG SAUER, INC., AND AUTHORIZING THE EXECUTION OF AN ADDITIONAL LAND LEASE AND OPTION TO PURCHASE AGREEMENT BETWEEN THE CITY OF JACKSONVILLE AND SIG SAUER, INC. 3 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING AUGUST 20, 2020 6:00 P.M. – 6:27 P.M. Council Member Ray moved, seconded by Council Member Bolden to read Resolution 799 (#10-2020). MOTION CARRIED. Whereupon City Attorney Friedman read the heading of Resolution 799 (#10-2020). Council Member Ray moved, seconded by Council Member Sansing to adopt Resolution 799 (#10-2020). Mayor Johnson explained that Sig Sauer has two lease purchase options known as tract A & B on Sig Sauer Drive. He stated that they are proposing to do a major expansion and are seeking to purchase the adjacent property behind tract B, which consists of approximately 15 acres at the same price they would purchase the other tracts. He noted that once they expand they are looking to add 220 jobs. He also noted that they are proposing to construct a building costing approximately 150 million dollars. He noted that a lot of the new operation would be distribution center jobs. He added that they are proposing to construct a machine gun range among other operations. At this time MOTION CARRIED. b. ORDINANCE 1638 (#12-2020) AN ORDINANCE AMENDING JMC § 15.04. TO PROVIDE MODIFICATION OF THE CITY’S FOOD DAMAGE PREVENTION PROGRAM; AMENDING JMC § 15.12.030 (RESIDENTIAL CONSTRUCTION); AMENDING JMC § 15.12.040 (COMMERCIAL CONSTRUCTION); DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES. Council Member Twitty moved, seconded by Council Member Bolden that Ordinance 1638 be placed on FIRST READING. ROLL CALL: Councilman Dietz, Bolden, Sansing, Ray, Mashburn, Traylor, Twitty, and Collins voted AYE. MOTION CARRIED. City Attorney Friedman read the heading of Ordinance 1638 (#12- 2020). Council Member Bolden moved, seconded by Council Member Twitty to approve Ordinance 1638 on FIRST READING and SUSPEND THE RULES to place Ordinance 1638 on SECOND READING. Public Works Director Jim Oakley clarified that the Ordinance address some corrections to the Code, explaining that the elevation is supposed to be 2’ above the Base Floor Elevation for residential and commercial construction. He noted that currently the Code states 1”, which he believes was a typo from the previous Ordinance. He noted that the City has always subscribed to the 2’ BFE. He then answered Council Member Traylor that substantial improvements are typically over 50% of the cost of the dwelling, adding that it is not found except in new construction. He then stated that a room addition would only come into question if the house was originally built in the flood plain. Council Member Dietz stated that he feels it would only affect the new construction to an existing home or building. He noted that the insurance would be based on the elevation that is above the flood plain. 4 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING AUGUST 20, 2020 6:00 P.M. – 6:27 P.M. Council Member Traylor and Diets conferred that it would apply to anyone not in the flood plain. Public Works Director Jim Oakley concurred. ROLL CALL: Council Member Dietz, Bolden, Sansing, Ray, Mashburn, Traylor, Twitty, and Collins voted AYE. MOTION CARRIED. Council Member Twitty moved, seconded by Council Member Sansing to further SUSPEND THE RULES and place Ordinance 1638 on THIRD AND FINAL READING. ROLL CALL: Councilman Dietz, Bolden, Sansing, Ray, Mashburn, Traylor, Twitty, and Collins voted AYE. MOTION CARRIED. Council Member Bolden moved, seconded by Council Member Twitty to APPROVE AND ADOPT Ordinance 1638 in its entirety. ROLL CALL: Councilman Dietz, Bolden, Sansing, Ray, Mashburn, Traylor, Twitty, and Collins voted AYE. MOTION CARRIED. Council Member Ray moved, seconded by Council Member Bolden that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Councilman Dietz, Bolden, Sansing, Ray, Mashburn, Traylor, Twitty, and Collins voted AYE. MOTION CARRIED. th ORDINANCE 1638 (#12-2020) APPROVED AND ADOPTED THIS 20 DAY OF AUGUST, 2020. APPOINTMENTS: PARKS AND RECREATION COMMISSION Council Member Ray moved, seconded by Council Member Sansing to approve the reappointment of Valerie Perry to serve a term to expire on May 9, 2021. MOTION CARRIED. PUBLIC FACILITIES BOARD Council Member Ray moved, seconded by Council Member Bolden to approve the appointment of Steven Pawloski to serve the unexpired term of Mike Dietz to expire on October 24, 2021. MOTION CARRIED. JACKSONVILLE HOUSING AUTHORITY Council Member Ray moved, seconded by Council Member Bolden appointment of David O’Dell to fill the unexpired term of Mike Dietz to expire on March 17, 2021. MOTION CARRIED. PLANNING COMMISSION Council Member Traylor moved, seconded by Council Member Sansing to approve the appointment of Council Member Dietz to serve the unexpired term of Gary Sipes on the Planning Commission. MOTION CARRIED. ANNOUNCEMENTS: Council Member Ray thanked the first responders for their help at the Jacksonville Towers in helping the elderly residents get to hotels when the towers were evacuated. 5 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING AUGUST 20, 2020 6:00 P.M. – 6:27 P.M. Mayor Johnson noted that they worked till almost 8:00 p.m. and then the following day the Animal Control Department rescued the pets. He related that off-duty police officers have been hired to provide security 24-7. He also commended the Fire and Police Departments for their service. Council Member Collins announced that Caleb McDonald has circulated a petition for Puritan Drive (Jaxon Terrace Subdivision) to have speed bumps. Mayor Johnson clarified that the plan is that if the residents will buy the material the City will construct a speed hump. He stated that for residents wanting to know how to get speed humps on their street, they need to get neighborhood signatures. Council Member Mashburn stated her understanding was that we could not have speed bumps because of the first responders. Mayor Johnson stated that these are special because they are more of a hump than a bump, adding that they meet the qualifications that Public Works Director Jim Oakley and Fire Chief Laughy would be interested in for their equipment trucks. He stated that the first thing is to collect data regarding the speed of cars using that road, adding that if there are not enough speeders then it would not generate the ability to have a speed hump. Council Member Bolden stated that they have already gotten the data collection completed for the Stonewall Drive and they are planning to start circulating a petition next week for speed humps. ADJOURNMENT: Without objection, Mayor Johnson adjourned the meeting at approximately 6:27 p.m. MOTION CARRIED. Respectfully, ________________________ _________________________ Susan L. Davitt MAYOR BOB JOHNSON City Clerk-Treasurer 6