0776RESOLUTION NO, 776 (#13 - 20.E 8)
A RESOLUTION A UTHORMIN0 DESTRUCTION OF SPECIFIED CITY
DEPARTMENTAL RECORDS; AND, FOR OTHER PURPOSES
WHEREAS, various Departments of the City of Jacksonville have requested that old
paperwork and records as specifically identified on the attached Spreadsheet, marked and
identified as Exhibit A, are no longer in need and should be destroyed. Said paperwork
and records range from Fifty (50) to One (1) years old, and ACA §14-59-114 allows
destruction of records that are duplicates and/or after Three (3) or Seven (7) years.
Continued maintenance of said records and others where electronic copies are now
maintained and preserved no longer serves a public purpose and is cost prohibitive; and,
WHEREAS, Susan Davitt, City Clerk, as the official keeper of records for all City
Departments, has executed the appropriate and required Affidavit verifying the need for
destruction of said records.
NOW, THEREFORE, BE IT RESOL VED BY THE CITYCOUNCIL OF THE CITY
OFIACKSONVILLE, ARKANSAS, THAT. -
SECTION ONE: The City Clerk of the City of Jacksonville, Arkansas, as keeper
of the records, is hereby authorized to destroy the specified various Departmental records
as included and listed on the attached spreadsheet, marked and identified as Exhibit A.
SECTION TWO: This Resolution shall take effect from and after its passage.
APPROVED AND ADOPTED THIS 21ST DAY OF FEBRUARY, 2019.
CITYOFJACKS
MA YOR I
ATTEST.•
SUSAN D)4 VITT, CITY CLERK