11 JUL 21.doc
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 21, 2011
7:00 P.M. – 7:16 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in Regular
Session on July 21, 2011 at the regular meeting place of the Council.
Alderman Smith delivered the invocation and Scout John Taylor from Troop
170 led a standing audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Rinker, Traylor,
Stroud, Robinson, and Howard answered roll call. Mayor Fletcher also
answered ROLL CALL declaring a quorum. PRESENT NINE (9), ABSENT (1).
Aldermen McCleary was absent.
Others present for the meeting were: City Attorney Robert Bamburg,
Director of Administration Jim Durham, City Engineer Jay Whisker, Fire
Chief John Vanderhoof, Police Chief Gary Sipes, Finance Director Cheryl
Erkel, 911 Director Tabby Hughes, Public Works Director Jim Oakley, Parks
and Recreation Director Kristen Griggs, Human Resource Director Jill
Ross, CDBG Director Theresa Watson, IT Director Barbara Daniel, Glenda
Fletcher, Jim Moore, Rizzell Aaron, interested citizens, and members of
the press.
PRESENTATION OF MINUTES:
Mayor Fletcher presented the minutes of the Regular City Council meeting
of July 7, 2011 for approval and/or correction at the next regularly
scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Smith moved, seconded by Alderman Howard that the minutes of the
Regular City Council meeting of 16 June 2011 be APPROVED. MOTION
CARRIED.
CONSENT AGENDA: REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Ray moved, seconded by Alderman Sansing to approve the Regular
Monthly Report for June 2011 regarding annual crime statistical
comparisons.
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Ray moved, seconded by Alderman Sansing to approve the Regular
Monthly Report for June 2011 from the Jacksonville Fire Department, which
reflects a fire loss of $4,600.00 and a savings total of $277,500.00.
ROLL CALL: Aldermen: Elliott, Smith, Sansing, Ray, Rinker, Traylor,
Stroud, Robinson, and Howard voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 21, 2011
7:00 P.M. – 7:16 P.M.
STREET DEPARTMENT: Request to Accept Bid for CiCi’s & Zaxby’s Drainage
Improvement
Public Works Director Jim Oakley related that the project funds are
budgeted, noting that this is one phase of the project starting at
Marshall Road and going back to the east 450 feet around the curve. He
related maintenance issues regarding the ditch, explaining that the ditch
would now have a concrete bottom with 2’ side walls, which would
significantly improve the flow of drainage. He stated that the bids were
within estimated costs, adding that the low bidder has satisfactorily
performed work for the City previously.
Alderman Elliott moved, seconded by Alderman Smith to approve the low bid
from Harris Construction in the amount of $131,120.00 with funds to be
drawn from budgeted Street Department funds. MOTION CARRIED with Alderman
Robinson abstaining.
SANITATION DEPARTMENT:
PARKS & RECREATION:
PLANNING COMMISSION: ORDINANCE 1422 (#10-2011)
AN ORDINANCE AMENDING AND CREATING JMC § 18.54, TO ALLOW PERMITTED USE OF
OFF PREMISES RETAIL AND WHOLESALE ALCOHOL DISTRIBUTORSHIPS AND SALES IN A
NEWLY CREATED C-5 ZONING CLASSIFICATION; AMENDING JMC § 18.68.050;
AMENDING JMC § 18.76; AMENDING AND MODIFYING THE LAND USE MAP OF THE CITY
OF JACKSONVILLE; AND, FOR OTHER PURPOSES.
City Engineer Whisker offered a viewing of a designated zoning map
regarding the newly annexed area, noting that the area to be zoned C-5
relating to packaged retail & wholesale liquor stores.
Alderman Ray moved, seconded by Alderman Smith that Ordinance 1422 be
placed on FIRST READING.
City Attorney Bamburg clarified the meaning of “off premises” regarding
sale, retail, and distribution.
ROLL CALL: Aldermen Elliott, Smith, Sansing, Ray, Rinker, Traylor,
Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED.
Whereupon City Attorney Bamburg read the heading of Ordinance 1422.
Alderman Stroud moved, seconded by Alderman Ray to APPROVE Ordinance 1422
on FIRST READING and to suspend the rules and place Ordinance 1422 on
SECOND READING. ROLL CALL: Aldermen Elliott, Smith, Sansing, Ray,
Rinker, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0).
MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of
Ordinance 1422.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 21, 2011
7:00 P.M. – 7:16 P.M.
Alderman Ray moved, seconded by Alderman Sansing to APPROVE Ordinance
1422 on SECOND READING and to further suspend the rules and place
Ordinance 1422 on THIRD and FINAL READING.
In response to a question from Alderman Traylor, City Engineer Whisker
concurred that there is signage in the newly annexed area that is code
compliant, explaining that as signs are replaced and permitted they will
be brought into City code compliance. It was noted that this requirement
would also be applied to the landscaping code; otherwise these issues
would be considered a non-conforming use. It was then noted that
advertising banners would have to be brought into compliance by being
attached to the building.
ROLL CALL: Aldermen Elliott, Smith, Sansing, Ray, Rinker, Traylor,
Stroud, Robinson, and Howard voted AYE. NAY (0). MOTION CARRIED.
Whereupon City Attorney Bamburg read the heading of Ordinance 1422.
Alderman Smith moved, seconded by Alderman Ray that Ordinance 1422 be
APPROVED AND ADOPTED. ROLL CALL: Aldermen Elliott, Smith, Sansing, Ray,
Rinker, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0).
MOTION CARRIED.
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ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1422 THIS 21 DAY OF JULY
2011.
GENERAL: a. ORDINANCE 1423 (#11-2011)
AN ORDINANCE AMENDING THE CITY OF JACKSONVILL PERSONNEL POLICY MANUAL;
AND, FOR OTHER PURPOSES.
City Attorney Bamburg explained that an application submitted to HUD by
CDBG Director Theresa Watson, requires specified and particular language
regarding a code of business conduct which sets out basic principles and
standards of conduct to guide all elected officials, appointed officials,
employees, and volunteers who represent the City.
Alderman Smith moved, seconded by Alderman Sansing that Ordinance 1423 be
placed on FIRST READING. ROLL CALL: Aldermen Elliott, Smith, Sansing,
Ray, Rinker, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0).
MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of
Ordinance 1423.
Alderman Ray moved, seconded by Alderman Sansing to APPROVE Ordinance
1423 on FIRST READING and to suspend the rules and place Ordinance 1423
on SECOND READING. ROLL CALL: Aldermen Elliott, Smith, Sansing, Ray,
Rinker, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0).
MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of
Ordinance 1423.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 21, 2011
7:00 P.M. – 7:16 P.M.
Alderman Stroud moved, seconded by Alderman Ray to APPROVE Ordinance 1423
on SECOND READING and to further suspend the rules and place Ordinance
1423 on THIRD and FINAL READING. ROLL CALL: Aldermen Elliott, Smith,
Sansing, Ray, Rinker, Traylor, Stroud, Robinson, and Howard voted AYE.
NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the
heading of Ordinance 1423.
Alderman Ray moved, seconded by Alderman Sansing that Ordinance 1423 be
APPROVED AND ADOPTED. ROLL CALL: Aldermen Elliott, Smith, Sansing, Ray,
Rinker, Traylor, Stroud, Robinson, and Howard voted AYE. NAY (0).
MOTION CARRIED.
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ORDINANCE APPROVED, ADOPTED, AND NUMBERED 1423 THIS 21 DAY OF JULY
2011.
b. Request to set public hearing regarding condemnation of certain
properties in the City of Jacksonville
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It was the consensus to set the public hearing for August 18 @ 7:00
p.m. during the regularly scheduled City Council meeting.
ADDITION TO AGENDA:
RESOLUTION 664 (#10-2011)
A RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF JACKSONVILLE TO SUBMIT
A GRANT FUND APPLICATION TO THE DEPARTMENT OF JUSTICE FOR A JUSTICE
ASSISTANCE GRANT TO OBTAIN A SPEX FORENSICS AUTOMATED FINGERPRINT/PALM
PRINT SYSTEM AND FIFTEEN (15) SEMI-AUTOMATIC RIFLES FOR THE JACKSONVILLE
POLICE DEPARTMENT; AND, FOR OTHER PURPOSES.
Alderman Smith moved, seconded by Alderman Howard to suspend the rules
and place Resolution 664 (#10-2011) on the agenda. MOTION CARRIED.
Police Chief Sipes stated that Resolution 664 is part of the process in
applying for a Federal Department of Justice (JAG) Grant. He explained
that the Police Department is applying for a $30,600.00 grant to purchase
an in-house Automated Fingerprint Print Identification System (AFIS) and
automatic rifles.
Alderman Smith moved, seconded by Alderman Ray to read Resolution 664
(#10-2011). MOTION CARRIED.
Alderman Smith moved, seconded by Alderman Ray to approve Resolution 664
(#10-2011). MOTION CARRIED.
ANNOUNCEMENT(S): Mayor Fletcher recognized Police Chief Gary Sipes,
noting an award from the Criminal Justice Institute of the University of
Arkansas 2011 Safe School Leadership Award.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 21, 2011
7:00 P.M. – 7:16 P.M.
ADJOURNMENT: Without objection, Mayor Fletcher adjourned the meeting at
approximately 7:16 p.m. MOTION CARRIED.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR GARY FLETCHER
City Clerk-Treasurer
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