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1397 ORDINANCE NO, 1397 ( #02 - 10) AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURCHASE OF LASERFICHE SOFTWARE, SETUP, AND MAINTENANCE; COPIERS AND PRINTERS AND MAINTENANCE FOR VARIOUS OFFICE EQUIPMENT AND ALL NECESSARY TRAINING FOR CITY EMPLOYEES AND OFFICES; AND, FOR OTHER PURPOSES. WHEREAS, the City of Jacksonville needs Laserfiche software and maintenance, copiers and printers and maintenance, related equipment, and training for said equipment; and, WHEREAS, said Laserfiche software, copiers and printers and maintenance, related equipment, and training for said equipment are readily available at a competitive price through Datamax- Micro. Datamax -Micro is the sole and exclusive source for such and agrees to furnish said Laserfiche software, copiers and printers and maintenance, related equipment, and appropriate training at a competitive cost and in a timely manner. As such, the City recommends waiver of competitive bidding and request that it be allowed to contract with Datamax -Micro to purchase and secure said needed upgraded system, office equipment, maintenance, and training. NOW THEREFORE BE IT ORDAINED AND ENACTED BY THE CITY COUNCIL OF THE CITY OF JACKSONVILLE, ARKANSAS, THAT: SECTION ONE: Competitive bidding for the purchase of said Laserfiche software, setup, maintenance, copiers and printers and applicable maintenance, and related equipment and training for the City would be costly and non - productive, making said competitive bidding unfeasible and impractical. SECTION TWO: Competitive bidding is hereby waived, pursuant to ACA §14 -58 -383, to authorize the purchase of Laserfiche sotware, setup, equipment and maintenance, copiers and printers and related maintenance, and related equipment and training for the City. Authorization is hereby given to the Mayor and City Clerk to enter into a contract with Datamax- Micro, 7400 Kanis Road, Little Rock Arkansas, for the purchase of said Laserfiche system, copiers, printers, and related maintenance, equipment and training all for a cost not to exceed One Hundred Twenty-eight Thousand Three Hundred Fifty -one and 58/100 Dollars ($128,351.58), together with any applicable tax. SECTION THREE: All Ordinances, parts of Ordinances, or previous actions taken by said Council in conflict herewith are hereby repealed to the extent of such conflict. o00004 ORDINANCE NO, 1397 ( #02 — 2010) PAGE TWO SECTION FOUR: This Ordinance shall take effect immediately upon passage and publication, as provided by and subject to the requirements of applicable law. APPROVED AND ADOPTED THIS 21 DAY OFJANUARY, 2010. CITY OF JACKSONVILLE, ARKANSAS 9 y Air ARYFL 7CH", MAYOR ATTEST,' a1 j WW' SUSAN .0 1TT C i CLERK /IC 4•- •e/DASTOree ' ti \ ArArt. , ROB • T E. A Wirt RNEY