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1567LVVt1t,i ORDINANCE NO. 1567 (#03 - 2017) AN ORDINANCE AUTHORIZING A LEASE AGREEMENT FOR UPGRADES AND IMPROVEMENTS TO EQUIPMENT AND INTERNET SERVICE FOR CITY HALL, THE POLICE DEPARTMENT, AND OTHER CITY FACILITIES THROUGH A THREE (3) YEAR LEASE AGREEMENT; PROVIDING FOR PAYMENT OF THE LEASE OBLIGATION; DECLARING AN EMERGENCY; AND, PRESCRIBING OTHER MATTERS RELA TING THERETO. Whereas, the City Council of the City of Jacksonville, Arkansas (the "City"), has continually fought internet service difficulties at several of its locations, particularly City Hall and the Police Department. In examining and researching the difficulties, our Information Technologies Department (IT) has determined a manner in which to improve said service and save funds from current lesser quality services; Whereas, in doing so, IT sought information and pricing from the major providers in the area, CenturyLink, Comcast, Ritter Communications, and Windstream. Service to improve the Site to Site Circuit with improved fiber optics connections between City Hall and the Police Department was sought, as was improved and greater internet speeds at the Police Department so as to reduce overall costs incurred; and, Whereas, Ritter Communications provided information and a proposed Lease Agreement at a savings of more than Nine Hundred Thirty Dollars ($930.04) per month than our current costs with the needed improvements and connectivity. As a result, a competitive bidding process would be costly, counter-productive to the City's current needs, and will allow the City to save over Thirty-three Thousand Dollars ($33,440.00) over the next Three (3) years. NowTHEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF]ACKSONVILLE, ARKANSAS, THAT: SECTION ONE: Competitive bidding for purchase and maintenance of improved Site to Site Internet Service with fiber optics connections for City Hall, the Police Department, and other City facilities as outlined on the attached would be costly and non-productive, making said competitive bidding unfeasible and impractical. Competitive bidding is hereby waived, pursuant to RCA §14-58-383, to authorize contracting with Ritter Communication for a Lease Agreement for said as outlined on the attached Information Sheet. Authorization is hereby given to the Mayor and/or his authorized representative(s) to enter into contract with Ritter Communications for said equipment improvement and improved services, a 1 for a total cost not to exceed Two Thousand Four Hundred Ninety-nine and 99/100 Dollars ($2,499.99) per month for the next Thirty-six (36) months, plus applicable taxes. SECTION TWO; The City Council hereby finds that the needed upgrades and improved internet provider services are necessary and will save funds from the 2017 budgeted amounts previously approved by the Council. onoo J ORDINANCE NO. 1567 (#02 - 2017) Page Two SECTION THREE: The provisions of this Ordinance are hereby declared to be separable and if any provision shall for any reason be held illegal or invalid, such holding shall not affect the validity of the remainder of this Ordinance. SECTION FOUR, All Ordinances and Resolutions or parts thereof in conflict herewith are hereby repealed to the extent of such conflict. SECTION FIVE: This Ordinance, because of the immediate need to improve the internet services addressed herein for public safety and financial savings, requires that an emergency is hereby declared. As a result, this Ordinance shall take effect immediately upon passage and publication, as provided by and subject to the requirements of applicable law. APPROVED AND ADOPTED THIS 7"�' DA Y OFSEPTEMBER, 2017 APPROVED AS TO FORM.- FAMMMITM-0711.71W 007111-121