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ORDINANCE NO. 4 3 1
AN ORDINANCE ESTABLISHING A DEPARTMENT OF FINANCE FOR THE CITY OF
JACKSONVILLE, ARKANSAS, AND CREATING THE POSITION OF FINANCE DIRECTOR;
PROVIDING FOR THE DUTIES AND POWERS OF SAID EMPLOYEE:
WHEREAS, it has been determined that a more efficient management of
city government could be obtained by creating a department of finance
and that said department is desirous;
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
JACKSONVILLE, ARKANSAS, that:
Section 1. There is hereby added to the Municipal Code of Jacksonville,
Arkansas, Chapter 2.70 which is to read as follows:
2.70. That there is hereby established the Department of Finance for
the City of Jacksonville, Arkansas, which is to be headed by a Finance
Director, who shall be appointed by the mayor and approved by the city
council and may be removed in like manner.
2.70.010 - Duties. That the Finance Director shall be supervisor and
in charge of the Finance Department and shall perform the following duties:
a. Director shall be responsible for all monies and revenues
of all funds of the city and that said monies and revenues
are deposited in the appropriate accounts in the name of
the city; maintain revenue and expenditure records for
the city, including budget, bookkeeping, accounting, cost
analysis studies, appropriations, fund allocations, pay
rolls, tax and insurance data, records required for bond
issues, bank accounts, investments and any and all other
functions generally assigned to a controller, except when
required by state law that such be done by the City Clerk
or the City Treasurer.
b. Director shall prepare, not less than once a month, a complete
statement of conditions of all funds of the city to be sub-
mitted on or before the 15th day of each month to the mayor
and city council.
c. Director shall be responsible for the city's complying with
State Act #159 of 1973 and all other State laws pertaining to
municipal finances.
d. Director shall make recommendations to the mayor concerning
preparation of budget, fiscal management of the city, and all
of its departments.
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e. Director shall provide data to the city attorney, as necessary,
for the preparation of all ordinances pertaining to municipal
finances and intergovernmental transfer of revenues.
f. Director shall be responsible for all insurance and surety
bonding of the city except insurance and surety bonding re-
quired by law to be under the jurisdiction of the City Clerk
and the Director shall review such bonding yearly. The Director
shall be bonded in amounts established by the City Council.
g. Director shall prepare warrants for the disbursement of city
funds, but shall not have authority to endorse or sign such
warrants.
h. Director shall retain in the office of the Finance Director all
financial records and bookkeeping equipment, together with any
certification of any and all funds made heretofore; any exception
will require a simple majority approval of the city council.
i. Director shall be responsible for preparing and administering,
with the necessary and required accounting control systems, all
federal and state Grants-in-Aid programs or supervise any such
programs prepared and /or administered by others.
j. Director shall make recommendations for the investment of all
available city funds, including retirement pension funds.
k. Director will prepare and maintain all reports and records of
the employees of the city.
1. Director shall perform such other duties as shall be prescribed
by the mayor necessary to effectually carry out the intent of
this ordinance and subsequent ordinances.
m. The director shall be supervisor and responsible for the Purchasing
Division of the Finance Department.
2.70.020 - Powers. The Finance Director shall have the customary powers
of a chief executive of a department. These powers to include the following:
a. To hire and terminate personnel of this department.
b. To arrange work loads in the department.
c. To execute provisions of this ordinance as interpreted by the mayor
and city council.
d. Such other powers and functions as are delegated by the mayor or
city council.
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2.70.030 - Operation Manual. The Finance Director shall draw up a
Manual of Performance for the Finance Department which shall govern the
daily operations of all personnel within the department. This manual will
be made available, yaarly, to the mayor for suggestions and contents.
2.70.040 - City Funds. A11 persons and /or officers of the city of
Jacksonville, Arkansas, receiving any funds belonging to the city shall im-
mediately transmit same to the Finance Director to be deposited in such
manner as prescribed herein and who shall give receipt therefor.
Section 2. If any section, sentence or clause of this ordinance shall
be declared to be unconstitutional or invalid, same shall not defeat the
balance of this ordinance.
Section 3. Whereas, it is imperative that the city iiately have a
proper procedure for control of its finances in order to efficiently conduct
daily business and to save the taxpayers' money, and whereas this ordinance
is necessary for the immediate protection of the public peace, health and
safety, an emergency is hereby declared to exist and this ordinance shall
be in full force and effect from and after its passage and approval.
APPROVED and ADOPTED this C � s--
o day of af,,A,,cg , 1977.
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ATTEST:
APPROVED AS TO FORM:
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ATTORNEY