16 JUN 02
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 2, 2016
7:00 P.M. – 7:17 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in regular
session on June 2, 2016 at the regular meeting place of the City Council.
Alderman Bolden delivered the invocation and Mayor Fletcher led a
standing audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Elliott, Bolden, Sansing, Ray, Mashburn, Traylor,
Smith, and Howard answered ROLL CALL. Mayor Fletcher also answered ROLL
CALL declaring a quorum. PRESENT NINE (9), ABSENT (1). Alderman McCleary
arrived at 7:02 p.m. and Alderman Twitty was absent.
Others present for the meeting were: Director of Administration Jim
Durham, Finance Director Cheryl Erkel, Police Chief Kenny Boyd, CDBG
Director Theresa Watson, IT Director Scott Rothlisberger, City Engineer
Jay Whisker Planning Commission Chairman Jim Moore, Planning Commissioner
Patrick Thomas, Code Enforcement Officer Charlie Jenkins, Johnny Simpson,
Joe Douglass, Lida Feller, Les Collins, Keith Weber, interested citizens,
and members of the press.
PRESENTATION OF MINUTES:
Mayor Fletcher presented the minutes of the regular City Council meeting
of May 19, 2016 for approval and/or correction at the next regularly
scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Howard moved, seconded by Alderman Bolden that the minutes of
the regular City Council meeting of 21 April 2016 be APPROVED. MOTION
CARRIED.
CONSENT AGENDA:
WASTEWATER DEPARTMENTS:
WATER DEPARTMENT:
FIRE DEPARTMENT: ORDINANCE 1553 (#13-2016)
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURCHASE OF CENTREX
ACCESS, CIRCUIT, INTERNET, FACSIMILE, AND TELEPHONE SERVICES AT JFD’S
CENTRAL FIRE STATION; FOR APPROPRIATE IMPLEMENTATION AND ACCESS FOR
DEPARTMENT AND ITS REPRESENTATITIVES DECLARING AN EMERGENCY; AND, FOR
OTHER PURPOSES
IT Director Scott Rothlisberger stated that the Central Fire Station has
been having communication issues regarding their phone system, noting
that the original system was installed in 1978. He stated that since the
Fire Station is being remodeled it makes sense to do an upgrade for the
phone system. He noted that two quotes were included in the provided
information. He explained that currently we are paying $1,068.72 with
CenturyLink who provided a quote of $13,661.10 for the equipment with a
three year contract at $2,512.68. He reviewed the quote from Ritter
Communications, noting that there would not be a charge for the
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 2, 2016
7:00 P.M. – 7:17 P.M.
installation of equipment and an upgraded Internet circuit of 100 Mbps
down and 50 Mbps up for $262.00 monthly and $577.00 for the phone system
for a total of $839.98 monthly. He reiterated that this amount is
without any installation charge. He stated that this would be an
immediate savings on the monthly bill.
He then answered Alderman Traylor that the monthly cost for CenturyLink
would stay the same ($1,068.72). He related that the equipment and
installation quote from CenturyLink is $13,661.00 plus the three year
contract, which is $837.56 annually. He then answered that with Ritter
Communications there is just the monthly charge, explaining that the
reason is because the City is not buying any equipment, Ritter is
providing the equipment. He related that this is with a 60 month/5-year
contract. He explained that the current Internet speed at the Fire
Department is a 6 Mbps Metro-Ethernet circuit, so the Ritter Internet
service would be faster.
Alderman Sansing stated that while he is not a fan of “waiving
competitive” bidding, he has reviewed the proposal at length with IT
Director Rothlisberger and he feels this is the best way to proceed.
Alderman Elliott moved, seconded by Alderman Bolden that Ordinance 1553
be placed on FIRST READING. ROLL CALL: Alderman Elliott, Bolden,
McCleary, Sansing, Ray, Mashburn, Traylor, Smith and Howard voted AYE.
NAY (0). MOTION CARRIED. Whereupon City Clerk Susan Davitt read the
heading of Ordinance 1553.
Alderman Sansing moved, seconded by Alderman Bolden to APPROVE Ordinance
1553 on FIRST READING and suspend the rules and place Ordinance 1553 on
SECOND READING. ROLL CALL: Alderman Elliott, Bolden, McCleary, Sansing,
Ray, Mashburn, Traylor, Smith and Howard voted AYE. NAY (0). MOTION
CARRIED. Whereupon City Clerk Susan Davitt read the heading of Ordinance
1553.
Alderman Bolden moved, seconded by Alderman McCleary to further suspend
the rules and place Ordinance 1553 on THIRD and FINAL READING.
It was noted that Ritter Communications would be able to install within
this month and all existing numbers would be imported. New lines are
already run to the street level at the Fire Department, it has not been
run to the building yet.
ROLL CALL: Alderman Elliott, Bolden, McCleary, Sansing, Ray, Mashburn,
Traylor, Smith and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon
City Clerk Susan Davitt read the heading of Ordinance 1553.
Alderman Bolden moved, seconded by Alderman Sansing that Ordinance 1553
be APPROVED and ADOPTED. ROLL CALL: Alderman Elliott, Bolden, McCleary,
Sansing, Ray, Mashburn, Traylor, Smith, and Howard voted AYE. NAY (0).
MOTION CARRIED.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 2, 2016
7:00 P.M. – 7:17 P.M.
Alderman Ray moved, seconded by Alderman Bolden that the EMERGENCY CLAUSE
be approved and adopted. ROLL CALL: Alderman Elliott, Bolden, McCleary,
Sansing, Ray, Mashburn, Traylor, Smith, and Howard voted AYE. NAY (0).
MOTION CARRIED.
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ORDINANCE 1553 (#13-2016) APPROVED AND ADOPTED THIS 2 DAY OF JUNE, 2016
POLICE DEPARTMENT:
STREET DEPARTMENT: RESOLUTION 741 (#7-2016)
A RESOLUTION EXPRESSING WILLINGNESS OF THE CITY OF JACKSONVILLE,
ARKANSAS, TO UTILIZE FEDERAL AID MONIES FOR PARTICIPATION IN AND
UTILIZATION OF THE 2016 TRANSPORTATION ALTERNATIVES PROGRAM PROJECT
FUNDS; AND, OTHER PURPOSES.
Alderman Ray moved, seconded by Alderman Sansing to read Resolution 741
(#7-2016).
City Engineer Whisker related that the City has an opportunity to fund
construction of a sidewalk on the other half of Military Road. He
recalled that the City recently received a $125,000.00 grant to put a
sidewalk on Military Road from South First Street to approximately
Woodbriar. He noted that the City has applied for a second grant to
construct the next section of sidewalk from Woodbriar to Loop Road.
At this time, MOTION CARRIED. Whereupon City Clerk Susan Davitt read the
heading of Resolution 741 (#7-2016).
Alderman Ray moved, seconded by Alderman Bolden to adopt Resolution 741
(#7-2016) in its entirety. MOTION CARRIED.
SANITATION DEPARTMENT:
PARKS & RECREATION: Request to Accept Bid for Community Center Roof
Parks and Recreation Director Kevin House explained to the City Council
that they have experienced numerous issues with roof leaks onto the gym
floor. He surmised that there are approximately 15 leaks across the
center of the gym roof. He related that he researched and had a company
look at the roof, saying that he was told that it could be done and have
a 10 year warranty. He stated that he is requesting the City Council to
accept the low bid with alternate 1 regarding a warranty. He then
answered Alderman Traylor that the current roof is the original roof from
when the building was constructed, so it is 21 years old. It was noted
that the new roof would match the roof that was constructed over the pool
area and it would have the same coating that was previously done on the
pool roof. He then noted that there is still a 5-year warranty on the
roof over the pool, adding by accepting this bid there would be a 10-year
warranty across. He pointed out that the pool roof is now oxidized.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JUNE 2, 2016
7:00 P.M. – 7:17 P.M.
Mayor Fletcher noted that total price with the alternate 1 is $99,157.00,
adding that the funds would be drawn from the 2015 bond issue, explaining
that there were funds leftover from the Splash Zone project.
Alderman Bolden moved, seconded by Alderman McCleary to accept the low
bid from Fraley Roofing, Inc. in the amount of $82,600.00 with Alternate
1 in the amount of $16,557.00 for a total low bid of $99,157.00 with
funds to be drawn from the 2015 bond issue. MOTION CARRIED.
PLANNING COMMISSION:
GENERAL: DISCUSSION Municipal League Conference scheduling conflict with
June 16th City Council meeting
th
It was the consensus of the City Council to reschedule the June 16
rd
meeting to June 23.
rd
(The June 23 rescheduled City Council meeting was subsequently
canceled.)
APPOINTMENTS:
ANNOUNCMENTS: Mayor Fletcher announced that Monday through Wednesday of
next week, Graham Road between Loop Road and the Shooting Range would be
closed to replace culverts.
ADJOURNMENT: Without objection, Mayor Fletcher adjourned the meeting at
approximately 7:17 p.m. MOTION CARRIED.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR GARY FLETCHER
City Clerk-Treasurer
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