Loading...
16 DEC 15 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING DECEMBER 15, 2016 7:00 P.M. – 9:18 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in regular session on December 15, 2016 at the regular meeting place of the City Council. Alderman Howard delivered the invocation and Mayor Fletcher led a standing audience in the “Pledge of Allegiance” to the flag. ROLL CALL: Aldermen: Elliott, Bolden, McCleary, Sansing, Mashburn, Traylor, Twitty, Smith, and Howard answered ROLL CALL. Mayor Fletcher also answered ROLL CALL declaring a quorum. PRESENT NINE (9), ABSENT (1). Alderman Ray was absent. Others present for the meeting were: City Attorney Robert Bamburg, Director of Administration Jim Durham, City Engineer Jay Whisker, IT Director Scott Rothlisberger, Finance Director Cheryl Erkel, Public Works Director Jim Oakley, 911 Director Tabby Hughes, CDBG Director Theresa Watson, Human Resource Director Jill Ross, Water Department Manager Jake Superintendant Short, Water Department Field Supervisor Sal Pappalardo, Water Commission Chairman Jim Peacock, Water Commissioner Larry Wilson, Alderman Elect Les Collins, Mr. Johnny Simpson, Ivory Tillman, Mike Wilson, Mike Evans, Representative Bob Johnson, Jeff Twitty, Rick Kron, interested citizens, and members of the press. PRESENTATION OF MINUTES: Mayor Fletcher presented the minutes of the regular City Council meeting of November 17, 2016 and the Special City Council meeting of November 22, 2016 for approval and/or correction at the next regularly scheduled City Council meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Howard moved, seconded by Alderman Bolden that the minutes of the regular City Council meeting of 3 November 2016 be APPROVED. MOTION CARRIED. CONSENT AGENDA: REGULAR MONTHLY REPORT/POLICE DEPARTMENT Alderman Traylor moved, seconded by Alderman Mashburn to approve the Regular Monthly Report for November 2016 regarding annual crime statistical comparisons. Code Enforcement for November 2016 Assigned Calls 328 Self-Initiated Calls 513 Follow ups 351 Basketball Goals 1 Meetings/Court Hearings 10 Structures Inspected 1 Warnings Issued 229 Rental Properties Inspected 2 Notices/Letters Written 52 Properties Red Tagged 0 Vehicles Tagged 5 Search Warrants Served 0 Vehicles Towed 1 Structures Rehabbed 0 Lots posted 0 Structures Condemned 2 1 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 17, 2016 7:00 P.M. – 7:06 P.M. Signs removed 165 Houses Demolished by City 0 Trash cans tagged 14 Houses Demolished by Owner 0 Parking Violations 55 Tickets Issued 0 Grass Letters 2 Grass Mowed 3 REGULAR MONTHLY REPORT/FIRE DEPARTMENT Alderman Traylor moved, seconded by Alderman Mashburn to approve the regular monthly report for November 2016 from the Jacksonville Fire Department, reflecting a fire loss of $99,200.00 and a savings total of $1,258,800.00. REGULAR MONTHLY REPORT/ENGINEERING DEPARTMENT Alderman Traylor moved, seconded by Alderman Mashburn to approve the regular monthly report for November 2016. PERMITS/LICENSE ISSUED INSPECTIONS PERFORMED Building Permits 11 Building Inspections 29 Business Licenses 7 Electrical 38 Plumbing 18 HVACR 10 REGULAR MONTH REPORT/ANIMAL CONTROL Alderman Traylor moved, seconded by Alderman Mashburn to approve the regular monthly report for November 2016. ADOPTION FEES/FINES $ 985.00 CONTRIBUTIONS 0.00 TOTALS $ 985.00 ROLL CALL: Aldermen: Elliott, Bolden, McCleary, Sansing, Mashburn, Traylor, Twitty, Smith, and Howard voted AYE. MOTION CARRIED. WASTEWATER DEPARTMENTS: WATER DEPARTMENT: RESOLUTION 745 (#11-2016) A RESOLUTION CONFIRMING IMPLEMENTATION OF A PASS THROUGH CHARGE UNDER JMC § 13.16.016 FROM CENTRAL ARKANSAS WATER TO ALL JACKSONVILLE WATERWORKS RATEPAYERS FOR BILLING AND PAYMENT OF THE PASS THROUGH CHARGE FROM CENTRAL ARKANSAS WATER AUTHORITY AS JANUARY 1, 2017; AMENDING JMC §§ 13.16.010 – 13.16.014; AND, FOR OTHER PURPOSES. Water Department Manager Jake Short recognized Water Commission Chairman Jim Peacock, and Vice Chairman Larry Wilson present in the audience. He reminded the City Council that when he was before them last year he had spoke about a multi-year increase coming from Central Arkansas Water regarding purchased water. He related that this is the second year of that increase, explaining that the increase is roughly 10% to the Jacksonville Water Department. He noted that purchase price is going from $1.75 to $1.91 per thousand, a $0.16 increase. He emphasized that this does not mean a 10% increase for the rate payers of Jacksonville. 2 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 17, 2016 7:00 P.M. – 7:06 P.M. He explained that it would be similar to last year, $0.06 per thousand and $0.42 for the customer charge. He stated that for most water users this represent an under 1% increase, noting that the average user uses 4,000 gallons monthly which would be a $0.69 increase or 0.88%. He stated that a typical bill is $77.98 which would increase to $78.67, a very nominal increase. He stated that even though this is a small amount, it will allow them to continue to meet that monthly obligation. Alderman Traylor moved, seconded by Alderman McCleary to read Resolution 745 (#11-2016). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Resolution 745 (#11-2016). Alderman Bolden moved, seconded by Alderman McCleary to approve Resolution 745 (#11-2016) in its entirety. MOTION CARRIED. FIRE DEPARTMENT: POLICE DEPARTMENT: STREET DEPARTMENT: Request to accept Bid regarding sidewalks on Northeastern City Engineer Jay Whisker stated that this is a safe routes to school grant, that is 100%, the remaining $20,000.00 will have to come from the Street Fund. He related that the sidewalk will be along Northeastern leading students to Pinewood Elementary School coming from Red Fox to Gray Fox. He recommended the low bid from Barger Excavating. Alderman Elliott moved, seconded by Alderman Traylor to approve the low bid from Barger Excavating, Inc. in the amount of $146,965.93 with matching funds of $20,000.00 to be drawn from Street Funds. MOTION CARRIED. SANITATION DEPARTMENT: PARKS & RECREATION: PLANNING COMMISSION: a. ORDINANCE 1563 (#23-2016) AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE, ARKANSAS (GENERAL LOCATION: 212 & 216 W. HICKORY STREET); AMENDING ORDINANCE NOS. 213 AND 238 AND THE LAND USE MAP OF THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES. City Engineer Jay Whisker related that the lots are located behind the Methodist Church on Main Street, adding that the lots are in an area that the City has designated for mixed use. He added that Planning Commission did recommend rezoning of the properties. Alderman Mashburn moved, seconded by Alderman McCleary that Ordinance 1563 be placed on FIRST READING. ROLL CALL: Alderman Elliott, Bolden, McCleary, Sansing, Mashburn, Traylor, Twitty, Smith, and Howard voted 3 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 17, 2016 7:00 P.M. – 7:06 P.M. AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1563. Alderman Bolden moved, seconded by Alderman McCleary to APPROVE Ordinance 1563 on FIRST READING and suspend the rules and place Ordinance 1563 on SECOND READING. ROLL CALL: Alderman Elliott, Bolden, McCleary, Sansing, Mashburn, Traylor, Twitty, Smith, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1563. Alderman Bolden moved, seconded by Alderman McCleary to further suspend the rules and place Ordinance 1563 on THIRD and FINAL READING. ROLL CALL: Alderman Elliott, Bolden, McCleary, Sansing, Mashburn, Traylor, Twitty, Smith, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1563. Alderman Traylor moved, seconded by Alderman Mashburn that Ordinance 1563 be APPROVED and ADOPTED. ROLL CALL: Alderman Elliott, Bolden, McCleary, Sansing, Mashburn, Traylor, Twitty, Smith, and Howard voted AYE. NAY (0). MOTION CARRIED. Alderman McCleary moved, seconded by Alderman Mashburn that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Alderman Elliott, Bolden, McCleary, Sansing, Mashburn, Traylor, Twitty, Smith, and Howard voted AYE. NAY (0). MOTION CARRIED. th ORDINANCE 1563 (#23-2016) APPROVED AND ADOPTED THIS 15 DAY OF DECEMBER, 2016. GENERAL: DEVIATION IN AGENDA: With the general consent of the City Council, the presentation by LaConda Watson of the Boys’ & Girls’ Club was moved from item B to be address as the first item under GENERAL. Ms. LaConda Watson stated that in her 7 months as CEO at the Boys' & Girls' Club, she is not sure everyone is fully aware of what all the Club entails and how as a community we can help make that better. She offered a personal bio including being a 20 year resident of Jacksonville. She noted that an employee, Mike Williams is currently an employee of the City but as of January 1, 2017, he will be a Boys' & Girls' Club employee serving as the Program & Athletic Director. She recognized and expressed appreciation to other employees, volunteers, and commissioners of the Club who are dedicated to the mission and goals of the Jacksonville Boys' & Girls' Club. She reviewed the 2017 proposed programs for the Boys' & Girls' Club including the concept of a new program involving a vocal and music program. She then noted that the Club held its first 5K event in November and Olympic Gold Medalist Jeff Henderson kicked off the event. 4 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 17, 2016 7:00 P.M. – 7:06 P.M. She added that the Club will offer members the opportunity to compete on an AAU level. She then related that a $10,000 donation from Comcast will allow the Club to invest in their computer lab offering those types of programs to the kids. She noted that in the way of diversity from just basketball, the Club is exploring the opportunity to offer creative dance for the girls. She added that the Club also has a working field trip scheduled at the Watershed in Little Rock, pointing out that she feels it is important for the kids to experience good stewardship. She stated that their vision as a part of the national organization and as the Jacksonville Boys' & Girls' Club is ambitious, clarifying that they want to ensure that every young person who enters their doors has a great track to graduate and demonstrate good citizenship, character, and healthy living. She emphasized that their mission is to continue to be a safe haven for the children and raise awareness through various avenues, adding that they are also looking at ways to partner with the new School District. She reviewed national statistics, noting that 11 million kids are left unsupervised when they go home from school. 43 million kids in America do not have a summer program and experience a significant learning loss over the summer. She noted that over the summer the Boys' & Girls' Club offered a reading program with a certified teacher, which cost approximately $10,000 and was sponsored by Ford Motors. She added that each week the program hosted a different theme with a field trip. She stated that they will continue to foster a learning type of environment in partnership with the schools to make it more cost effective. She related that often the meaning of an after school program is overlooked, noting that this is what is needed to reverse the crisis for children. She reviewed the graduation rates, noting that in Pulaski County there are approximately 3,700 that will be pregnant this year. She added that organized programs and activities deter the numbers, along with preventive education measures. She related that 3 out of every 10 youth are considered to be overweight, which increases their chances of Type 2 Diabetes. She stated that with support they can make a difference with basketball programs and other programs regarding a healthier way of living. She reviewed Jacksonville police statistics regarding youth, saying that between the hours of 3:00 p.m. and 8:00 p.m. is when most of the mayhem happens with youth because they are not in organized programs. She related that there were 146 police calls about juveniles this year with 47 juvenile arrests. She reviewed the categories of offenses, noting that the ages range from 6 to 17. She then noted that the Boys' & Girls' Club serves ages 6 to 18 and while the Boys' & Girls' Club is not the entire solution it is part of the solution. She stated that she has seen and experienced personal tragedy so this is not only a job but a personal mission for her. She offered a brief account of how gun violence has 5 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 17, 2016 7:00 P.M. – 7:06 P.M. touched her life personally, noting that organized programs were not available. She stated that youth need to be offered better ways and examples for how to live their lives, adding that volunteerism is so important. She related that they are partnering with the Jacksonville/North Pulaski School District to make an impact and increase the success of their goals. She stated that they want to be sure their graduates are globally competitive and are looking for ways to increase the graduate numbers. She stated that it is an ambitious goal but they are looking to have 70% of their members graduate and be on track to go to college. She reviewed the national statistics and the economic impact of these kids graduating college. She reviewed the statistics and benefits of volunteerism for the US and for Jacksonville and the goals regarding healthier lifestyles. She noted that they feed their youth every day after school and in the summertime they also provide breakfast. She stated that the Jacksonville Boys’ & Girls’ Club will continue to contribute to national, local volunteer, economic, and health goals based on the programs in place with more to come. She stated that she is excited about partnering with the national office and the local school district to bring success academically. She recognized Terrell and Brad Brown, brothers who were members of the Boys’ and Girls’ Club, who have turned their own tragedies into success for the Club. She noted that both brothers are now professional athletes. She then recognized Clinton McDonald who plays pro-ball for the Tampa Bay Buccaneers, and who offers his time and funds to the Jacksonville Boys’ & Girls’ Club. She related that he and his family contribute to the Club. He is donating 100 pairs of shoes so each child can have a pair of shoes for Christmas. She noted that it would be given out at the Club’s th Christmas party on December 20. She stated that the Jacksonville Police Department would be there that day to play games with the children. She invited anyone interested in participating to get involved. She related that Demetrius Harris of the Kansas City Chiefs has expressed interest in helping with activities at the Club. She noted that they are looking at hosting a celebrity basketball tournament. She noted that Devon McClure of the Cleveland Indians who is now #84 of the Razorbacks is also a previous member of the Boys’ & Girls’ Club. She explained the difference between the Boys' & Girls' Club and the City Community Center. She related that the Club is a non-profit organization and is not run by the City. She stated that they have a charter and strict policies and guidelines. She stated that members have cards and have to be scanned in and out regarding safety measures for the children. 6 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 17, 2016 7:00 P.M. – 7:06 P.M. She stated that they are sure to follow the Boys' & Girls' Club of America rules and regulations. She added that she feels the academic and literacy programs offer a distinction between them and the community center. She explained that they mainly function from donations and have dedicated volunteers and donors, adding that she feels this is not the case with community based programs. She stated that they also have the opportunity to compete and apply for scholarships, as well as having the national, regional, and state support with their alliance through the Boys' & Girls' Club of America. She related that they have approximately 76 members in the After School program, and in the summer they had 155 members. She reviewed the website and everything it offers. She then related that she is in contact with the president of their organization, Mr. Jim Clark. She stated that the national support has been good. She reviewed a list of the Club’s supporters and donors. She added that they always need volunteers and contributors. The City Council reviewed a short film by Mark Evans featuring the children of the Boys' & Girls' Club and the Board. She offered the City Council additional information regarding meals they supply. Mayor Fletcher encouraged anyone who can to volunteer and donate. a. RESOLUTION 747 (#13-2017) A RESOLUTION IN SUPPORT OF AND AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF JACKSONVILLE AND THE JACKSONVILLE BOYS’ & GIRLS’ CLUB FOR MAINTENANCE OF THE FACILITY FOR CALENDAR YEAR 2017; AND, FOR OTHER PURPOSES. Alderman Bolden stated that he feels confident given an overview of the budget that the City could offer the Boys' & Girls' Club a annual maintenance lease agreement. Alderman Mashburn clarified that the Resolution supports a maintenance and utility cost in the amount of $50,000.00 annually. She questioned if the City could afford $60,000.00 if they forgo utility costs. Mayor Fletcher stated that the City is under financial constraints, noting that one week ago the budget was 1.5 million short of being balanced. He related that there were a lot of cuts to bring the City Council a balanced budget. He reminded the City Council that the auditor recommendation was to rebuild the reserves and even these funds will have to come from the reserves. He stated that they have looked at the spending and how to get it under control. He explained that it is in the best interest of the City and community to keep the building open and do a maintenance contract with the Boys' & Girls' Club. He then explained that the Club would receive $25,000 biannually to maintain the facility. 7 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 17, 2016 7:00 P.M. – 7:06 P.M. Director of Administration Jim Durham mentioned that CDBG funds could be another avenue of improvement and repair funding for the Club. Alderman Traylor stated that since the building is located on City property, he does not see why the City would not pay all the building maintenance and utilities. Alderman Sansing questioned City Attorney Bamburg if the City would not be in conflict with the Judge’s recent ruling regarding City funding of non-profits if they approved a maintenance agreement. City Attorney Bamburg stated that cities funding non-profits is still a violation of the State Constitution. Alderman Bolden stated that it has been brought to everyone’s attention that the City should not do this at all. He stated that he is 100% for the Boys' & Girls' Club, pointing out that he had been a member of the Boys' & Girls' Club in Houston, Texas. He stated that his goal was to find a way to be able to help the Boys' & Girls' Club. He stated that given the financial restraints he is not in favor of going above $50,000 annually. He stated that $50,000 was based on conversations he had with representatives of the Boys' & Girls' Club. He reminded the City Council that the job of a non-profit organization is to raise money. He stated that in looking at the numbers he came up with $25,000 biannually, which is comfortable for the City. He stated that the City is trying to help the children. Mayor Fletcher stated that the question sometimes comes down to what you can afford or do and you have to do what is right. He stated that he is hoping that the community will step up efforts. He related that in order for the community to offer what the Boys' & Girls' Club offers, the City would have to hire a lot of people. He stated that when the City gets involved, you lose your volunteers. He noted that a good example is the Keep Jacksonville Beautiful. He stated that it would be a better value for the City to get out of the Boys' & Girls' Club and let the community get involved. He stated that he feels the only way the City can help is through a maintenance contract. Alderman Bolden moved, seconded by Alderman McCleary to read Resolution 747 (#13-2017). Alderman Elliott stated the importance of helping youths, saying that being on the Boys' & Girls' Club Board, he feels he has a conflict of interest and will not be able to vote on the Resolution. MOTION CARRIED with Aldermen Elliott and Traylor abstaining. Whereupon City Attorney Bamburg read the heading of Resolution 747 (#13-2017). Alderman Bolden moved, seconded by Alderman McCleary to approve Resolution 747 (#13-2017) in its entirety. MOTION CARRIED. 8 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 17, 2016 7:00 P.M. – 7:06 P.M. b. PRESENTATION: Boys’ and Girls’ Club by LaConda Watson and RESOLUTION 746 (#12-2016) A RESOLUTION IN SUPPORT OF AND AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF JACKSONVILLE AND THE JACKSONVILLE BOYS’ & GIRLS’ CLUB FOR CERTAIN FUNDS AND EXPENSES FOR CALENDAR YEAR 2017; AND, FOR OTHER PURPOSES. Sponsor Alderman Smith requested that Resolution 746 be removed from the agenda. Mayor Fletcher stated that action by the City Council will allow himself and the City Clerk to execute a contract with the Boys' & Girls' Club. c. ORDINANCE 1564 (#24-2016) AN ORDINANCE ADOPTING A FISCAL BUDGET FOR 2017; MAKING APPROPRIATIONS AND AUTHORIZING EXPENDITURES FOR OPERATION OF VARIOUS DEPARTMENTS OF CITY GOVERNMENT; FOR THE PURCHASE OF MATERIALS, SUPPLIES, EQUIPMENT, AND SERVICES COVERING GENERAL FUND OPERATIONS, STREET FUND, EMERGENCY MEDICAL SERVICES FUND, AND SANITATION FUND; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES. Alderman Bolden moved, seconded by Alderman Mashburn that Ordinance 1564 be placed on FIRST READING. Finance Director Cheryl Erkel noted that the proposed budget before City Council did not include the maintenance contract amount of $50,000 just voted on. She presented option two which would include the allocated contract amount. She reviewed changes from the prior preliminary budget that had been given to the City Council. She noted that payroll calculations were adjusted regarding the current positions that are vacant, explaining that single insurance coverage was assigned. She stated that this reduced the payroll expenses slightly by $4,417.00. She stated that this amount was then transferred to the Shooting Range Fund, which made the Operating Transfer Fund increase by $4,417.00. She stated that the $50,000 for the Boys' & Girls' Club would be taken out of the Fund Balance, which is also known as the Reserves. She stated that this would leave the General Fund’s estimated Fund Balance at 8.22% or approximately 30.5 days. She then answered Alderman Traylor, that the impact of appropriating $50,000 to the Boys' & Girls' Club took the percentage from 8.9% or 45 days. It was clarified that the recommended Fund Balance should be at 60 days. She then answered Alderman Traylor that with the Boys' & Girls' Club contract it went from 30.9 to 30.8 days, noting that it did not make a big difference. She reviewed that with the change, total revenues are $20,811,905.00 and expenditures are $20,942,853.00, adding that the deficiencies of revenues over expenditures are $130,948.00. She noted a change to the Reserve Fund Balance going from $80,948.00 to $30,948.00. 9 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 17, 2016 7:00 P.M. – 7:06 P.M. She reviewed some of the individual department funds, noting that department # 23 (General and Administrative) under line item # 01-23-5487 (Economic Development) changed to include the $50,000 being allocated to the Boys' & Girls' Club from $10,000 to $50,000, changing the total amount of expenditures to $591,347 versus $541,347.00 Director of Administration Jim Durham stated he would like to thank all the Directors, noting that they started on Monday 1.6 million dollar deficit and were able to produce a balanced budget by Thursday. He related that the picture that Gerald Clark should offer for the 2016 budget, is when he said they would watch balances each month which was monitored by Finance Director Cheryl Erkel. He stated that when you fund all the positions in the Police and Fire Departments there is money that accumulates with turnover. He stated that in prior years they spent the money but stayed within budget. He related that unexpended revenues by the end of the year goes into the Fund Balance, explaining that since a hold was put on Departments spending money that was not line item budgeted, then the Departments will turn in a substantial amount of money. He stated that Finance Director Cheryl Erkel will have a better idea of what that amount will be at the end of the year. He stated that any shortage will come off the revenue that goes back into the Fund Balance, assuring the City Council that the “days” will increase. He stated that when the audit is done this time next year the days will have increased tremendously. He stated that if revenues had come in as projected the days would have moved from 32 to 42 days at $58,800 daily. He stated that there would be more money in reserves unless there is not boost in the December sales tax. He stated that when you take payroll out of the budget at $16 plus million dollars, take the Street Funds out that is not part of the General Fund, then take all of Parks equipment that they had to purchase out, take out the computers that need to be replaced because we have computers that are 7 years old and need to be replaced, 2017 there will not be a lot of money turned back in unless there is a boom in the economy like there will be at the end of 2016. He stated that the items that were cut out of the budget will have to be purchased anyway. He stated that this is good news and bad news, adding that as long as you are not invading the reserves as we had to do in a bad economy, the reserves will continue to rise. He noted that the target is 3.5 million dollars to equal 60 days. He stated that things are good and getting better, but we are still in the recovery mode. Mayor Fletcher pointed out that North Little Rock, and Little Rock had to get into their reserves, quoting a news paper article that stated it has taken until 2017 for the cities to begin to recover. He stated that this has been the longest running recession for cities. Finance Director Cheryl Erkel noted that personnel cost is almost 70% of the total General Fund budget, saying that when you take that into consideration that leaves little that can be cut from the rest of the budget. 10 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 17, 2016 7:00 P.M. – 7:06 P.M. Alderman Twitty noted that while almost $10,000 had been budgeted for revenues in 2016 there are no projected revenues for 2017 regarding department 45 line item 01-00-4332. Finance Director Cheryl Erkel explained that because starting in 2017, Parks have stopped posting to that account number and it will be put into 01-00-4338 Fees and Rentals. She stated that it has been coded as a different revenue item. Alderman Traylor questioned what is spurring the $128,000 increase regarding fines for the Court. Finance Director Cheryl Erkel noted that several years ago we were receiving approximately $800,000 in fines and then in 2015 it dropped to $500,000 and down to $480,000 in 2016, but with a new judge and with the cooperation of the Police Department there is going to be more citations and more tickets. She corrected that they will do a better job of collecting those fines. She stated that the Police officers were doing more of the community outreach programs rather than the enforcement and ticketing side of those activities. She continued saying that now there has been almost two years of community involvement, they will return to issuing charges. Mayor Fletcher stated that he receives a great number of speeding complaint calls, and the Police Department is going to start doing more radar. Alderman Twitty referenced a large increase from $5,510 last year to $12,138 in the Police Department under expenditure line item # 01-03-5095 (Office Equipment & Small Tools). Finance Director Cheryl Erkel stated that she does not have the individual line item break down on departmental purchases. Chief Boyd added that he did not bring his budget. He surmised that as far as small equipment, there have been several items cut from the budget over the last three years, saying that there are items that will have to be purchased in 2017. He added that this is the case with a lot of the individual line items. He related that he would be happy to provide the detailed information to the City Council via email. In response to a question from Alderman Twitty, Finance Director Cheryl Erkel cited examples of what constitutes the line item under most departments titled Contract Svc./Allow/Volunteers, saying that it is contract services for janitorial, auditor, printer maintenance, Laserfiche, and software. 11 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 17, 2016 7:00 P.M. – 7:06 P.M. Director Durham addressed the issue of costs regarding leases for printer and copiers. He explained to the City Council that he has been reviewing the costs and was surprised to learn that over three years they were paid $40,000 for 3,200 copies which equals $10.47 per copy. He stated that the contract will be cancelled, saying that it would be cheaper to purchase the printer from Sam’s. He noted that there are five printers under contract at the Fire Department, adding that he feels it can be done cheaper. He stated that it would be a large savings. In response to a question from Alderman Traylor, Finance Director Cheryl Erkel explained that the City is sharing the District Judge with Maumelle. City Attorney Bamburg clarified that the Judge’s salary is paid by the State not the City. Finance Director Cheryl Erkel added that the City does pay a portion. She directed the City Council to Department # 10 (Municipal Court) line item # 01-10-5030 (Contract Svs./Allow/Volunteer) and the line item # 01- 10-5010 is the Court Clerks salaries. She then explained that a large decrease in projected Splash Zone revenues is contributed to Cabot having their new swimming pool. Mayor Fletcher noted that another reason for the decrease in revenues was because August was a very rainy month. Director of Administration noted that previously Splash Zone concessions were being subbed out but now the City has taken on the concession which is the reason for a large increase. Finance Director Cheryl Erkel stated that it constitutes Splash Zone and Soccer together is reflected by that line item, explaining that the City is now handling the concessions. She stated that as a side note, the Parks and Recreation will obtain a new Point of Sales system and it budgeted to be implemented at Splash Zone, Community Center, and Shooting Range. She added that if funds are available they may have the equipment installed at the ball fields, which will help with control of inventory. It was then noted that the Shooting Range is being set up as an Enterprise Fund, discrepancy with sales was noted by Alderman Traylor and Finance Director Cheryl Erkel emphasized that this is another reason for the Point of Sales system being implemented. She then answered that the system would be installed as quickly in January as they can begin. She explained that the system has a scanner and will be able to scan the bar codes to keep track of inventory. Alderman Twitty noted a large increase in schools and seminars for the 911 Department. 12 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 17, 2016 7:00 P.M. – 7:06 P.M. Finance Director Cheryl Erkel answered that the Director Tabby Hughes has been working hard to have some of their classes in the FEMA room which has meant they do not charge registration fees for our employees to attend. She explained that if the classes are not held in our FEMA room then the costs go back up regarding registration fees. Alderman Smith noted that Department 23 (General Administrative) line item # 01-23-5487 (Economic Development) there is budgeted $10,000. Finance Director Cheryl Erkel explained that it is money that has been set aside to help bring businesses into Jacksonville. she stated that part of those funds include Director Durham and City Engineer Whisker going to the conferences to help recruit restaurants and hotels to come to Jacksonville. Alderman Smith questioned with the budget being so tight has this line item been considered for being cut. Director Durham stated that all but one of the trips has been cut from the budget, the International Shopping Center conference in Las Vegas. Discussion ensued as to why this trip is not also being cut from the budget. Director Durham stated that the City has already paid the fee from the 2016 budget. Mayor Fletcher stated that out of a 20 million dollar budget, you should be able to put some money in trying to recruit. He said that the City has a million dollar land transaction that would not have happened if the City had not invested in what has already been spent to have Mr. Kyzer coming to purchase the land which is going to be a new development in Jacksonville. He stated that it does pay off. Director Durham then noted that part of the Mayor’s discretionary funds has been cut. He stated that they had been going to four per year and three have now been cut. Alderman Bolden stated that the only way other people are going to know about Jacksonville is to have representatives go to them and talk. He stated that it is important to have a face at these events. He related that it has to be understood that it is not a quick result, adding that he feels this is a necessary expense. Mayor Fletcher noted that the last tournament has visitors from six different states to attend; adding that what Jacksonville really needs is nice hotels. He stated that Director of Administration Durham and City Engineer Whisker made a contact in May and the gentleman is interested in investing. He reiterated that it does not happen overnight. He stated that the economy is better and he is optimistic. 13 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 17, 2016 7:00 P.M. – 7:06 P.M. Economic issues were discussed and Mayor Fletcher stated that he firmly supports the continued appropriations for economic development in the budget. Alderman Howard noted that it is important to have the fire hydrants painted. Director Durham stated that the Fire Station renovations will come in under budget and the paint could be purchased if that is permissible. In response to a question from Alderman Taylor, Finance Director Cheryl Erkel answered that the Arkansas Game & Fish Foundation still owes the City $650,000. She related that it has to be paid in full by March 2018. She related that she projected a collection of $330,000 in the 2017 budget. She then answered that monies received from them in January and February were coded as 2015 revenues, adding that the monies go to the General Fund. Mayor Fletcher noted that in talks with Game & Fish he is expecting some contributions in 2017. Finance Director Cheryl Erkel noted that the Game & Fish Foundation did not set up a payment schedule so there is no way to determine how much they will pay or when. It was noted that there is a new contact person at the Game & Fish Foundation. In response to a question from Alderman Traylor, Finance Director Cheryl Erkel stated that the local pension match is for the old retirement plan, adding that the state retirement plan is the LOPFI and they have their own rate, which they tell the City how much is our percentage. She then noted that it changes on an annual basis. Alderman Traylor noted that there is over $100,000 difference. Human Resource Director Jill Ross noted that the increase is due to the employee health insurance increased $262,000 for 2017. She then noted that the Pension contributions increases about 1% each year, adding that the City has no control over those rates. Finance Director Cheryl Erkel answered that the reason there is an increase in the Parks and Recreation supplies increase is due to item purchases for the concession stands. She then noted that the new system should help make projections more accurate. She then answered that telephone expenses consists of cell phones, fax lines, and landlines. It Director Scott Rothlisberger noted that Internet is listed under Contract Services. 14 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 17, 2016 7:00 P.M. – 7:06 P.M. Alderman Traylor noted that the City is spending $18,000 monthly for telephones, questioning if it cutting cost in this area has been researched. Mayor Fletcher stated that the City would reevaluate the phones. Alderman Mashburn called for question. Alderman Bolden moved, seconded by Alderman Mashburn that Ordinance 1564 be amended as directed by Resolution 747 (#13-2016). ROLL CALL: Alderman Elliott, Bolden, McCleary, Sansing, Mashburn, Traylor, Twitty, Smith, and Howard voted AYE. NAY (0). MOTION CARRIED. Alderman Bolden moved, seconded by Alderman Mashburn that Ordinance 1564 be placed on FIRST READING as amended. ROLL CALL: Alderman Elliott, Bolden, McCleary, Sansing, Mashburn, Traylor, Twitty, Smith, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1564. Alderman McCleary moved, seconded by Alderman Bolden to APPROVE Ordinance 1564 on FIRST READING as amended and suspend the rules and place Ordinance 1564 on SECOND READING as amended. Alderman Traylor asked if a hard copy could be given to the City Council before the final vote on the budget. Mayor Fletcher stated that if that is done then it will require a special City Council meeting before January. Alderman Traylor moved to table the continued reading of Ordinance 1564 (#24-2016) until City Council receives an amended hard copy of the budget, with the intent of setting a special City Council meeting for th December 29. ROLL CALL: Alderman Mashburn, Traylor, Twitty, and Smith voted AYE. Alderman Elliott, Bolden, McCleary, Sansing, and Howard voted NAY (0). MOTION FAILED. ROLL CALL: Alderman Elliott, Bolden, McCleary, Sansing, Mashburn, Twitty, Smith, and Howard voted AYE. Alderman Traylor voted NAY (1). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1564. Alderman Bolden moved, seconded by Alderman McCleary to further suspend the rules and place Ordinance 1564 on THIRD and FINAL READING as amended. ROLL CALL: Alderman Elliott, Bolden, McCleary, Sansing, Mashburn, Traylor, Twitty, Smith, and Howard voted AYE. Alderman Traylor voted NAY (1). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1564. 15 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 17, 2016 7:00 P.M. – 7:06 P.M. Alderman Bolden moved, seconded by Alderman Mashburn that Ordinance 1564 be APPROVED and ADOPTED as amended. ROLL CALL: Alderman Elliott, Bolden, McCleary, Sansing, Mashburn, Twitty, Smith, and Howard voted AYE. Alderman Traylor voted NAY (1). MOTION CARRIED. Alderman McCleary moved, seconded by Alderman Mashburn that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Alderman Elliott, Bolden, McCleary, Sansing, Mashburn, Twitty, Smith, and Howard voted AYE. Alderman Traylor voted NAY (1). MOTION CARRIED. th ORDINANCE 1564 (#24-2016) APPROVED AND ADOPTED THIS 15 DAY OF DECEMBER, 2016. APPOINTMENTS: ANNOUNCMENTS: Mayor Fletcher announced that this would be Alderman Howards last meeting as an Alderman. He thanked Alderman Howard for his 22 years of service to the City of Jacksonville. ADJOURNMENT: Without objection, Mayor Fletcher adjourned the meeting at approximately 9:18 p.m. MOTION CARRIED. Respectfully, ________________________ _________________________ Susan L. Davitt MAYOR GARY FLETCHER City Clerk-Treasurer 16