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15 JULY 16 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JULY 16, 2015 7:00 P.M. – 7:26 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in regular session on July 16, 2015 at the regular meeting place of the City Council. Alderman Bolden delivered the invocation, following a moment of silence observing the deaths of four US Marines today. Ryan and Reese Woods from Troop 170 led a standing audience in the “Pledge of Allegiance” to the flag. ROLL CALL: Aldermen: Elliott, Bolden, Sansing, Mashburn, Traylor, Twitty, Smith, and Howard answered ROLL CALL. Mayor Fletcher also answered ROLL CALL declaring a quorum. Alderman McCleary arrived at approximately 7:04 p.m. PRESENT NINE (9), ABSENT (1). Others present for the meeting were: City Attorney Robert Bamburg, Director of Administration Jim Durham, Finance Director Cheryl Erkel, Human Resource Director Jill Ross, City Engineer Jay Whisker, Public Works Director Jim Oakley, Parks and Recreation Director Kevin House, Police Chief Kenny Boyd, Fire Chief Alan Laughy, CDBG Director Theresa Watson, IT Director Scott Rothlisberger, 911 Director Tabby Hughes, Water Commission Chairman Jim Peacock, Fire Chief Administrative Assistant Lynette Culpepper, Planning Commissioner Jim Moore, Patrick Thomas, Jeff Twitty, Jennifer Martin, Johnny Simpson, and interested citizens, and members of the press. PRESENTATION OF MINUTES: Mayor Fletcher presented the minutes of the regular City Council meeting of June 18, 2015 for approval and/or correction at the next regularly scheduled City Council meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Howard moved, seconded by Alderman Twitty that the minutes of the regular City Council meeting of 21 May 2015 be APPROVED. MOTION CARRIED. CONSENT AGENDA: REGULAR MONTHLY REPORT/POLICE DEPARTMENT Alderman Sansing moved, seconded by Alderman Mashburn to approve the Regular Monthly Report for June 2015 regarding annual crime statistical comparisons. Code Enforcement for June 2015 Assigned Calls 158 Self-Initiated Calls 595 Follow ups 524 Basketball Goals 8 Meetings/Court Hearings 8 Structures Inspected 7 Citations/Warnings Issued 18 Rental Properties Inspected 49 Notices/Letters Written 6 Properties Red Tagged 0 Vehicles Tagged 1 Search Warrants Served 0 Vehicles Towed 0 Structures Rehabbed 0 Lots posted 34 Structures Condemned 0 1 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JULY 16, 2015 7:00 P.M. – 7:26 P.M. Signs removed 70 Houses Demolished by City 0 Trash cans tagged 2 Houses Demolished by Owner 0 Parking Violations 18 Grass Letters 48 Grass Mowed 47 REGULAR MONTHLY REPORT/FIRE DEPARTMENT Alderman Sansing moved, seconded by Alderman Mashburn to approve the regular monthly report for June 2015 from the Jacksonville Fire Department, reflecting a fire loss of $34,500.00 and a savings total of $959,000.00. REGULAR MONTHLY REPORT/ENGINEERING DEPARTMENT Alderman Sansing moved, seconded by Alderman Mashburn to approve the regular monthly report for June 2015. PERMITS/LICENSE ISSUED INSPECTIONS PERFORMED Building Permits 17 Building Inspections 22 Business Licenses 8 Electrical 31 Plumbing 26 HVACR 18 REGULAR MONTH REPORT/ANIMAL CONTROL Alderman Sansing moved, seconded by Alderman Mashburn to approve the regular monthly report for June 2015. ADOPTION FEES/FINES $975.00 CONTRIBUTIONS 15.00 TOTALS $990.00 ROLL CALL: Aldermen: Elliott, Bolden, Sansing, Mashburn, Traylor, Twitty, Smith and Howard voted AYE. MOTION CARRIED. WATER DEPARTMENT: RESOLUTION 730 (#06-2015) A RESOLUTION APPROVING AND GRANTING AUTHORIZATION TO MAYOR FLETCHER AND OFFICIALS OF THE JACKSONVILLE WATER COMMISSION FOR APPROVAL OF CERTAIN EASEMENTS AND USE AGREEMENTS AFFECTING CERTAIN PORTIONS OF PROPERTY OWNED BY THE CITY OF JACKSONVILLE, ARKANSAS IN FAVOR OF MAGELLAN PIPELINE COMPANY, L.P.; AND, FOR OTHER PURPOSES. City Attorney Bamburg explained that Resolution 730 is similar to one adopted by the Water Commission. He related that Magellan Pipeline Company, L.P. is constructing a new pipeline to transport petroleum products, which will include use by the Little Rock Air Force Base. He explained that Magellan needed some easements and use agreements, referencing a bullet points agreement that details what the City and Water Department will receive. He stated that negations were worked regarding easements and use agreements, outlining that the Water 2 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JULY 16, 2015 7:00 P.M. – 7:26 P.M. Department area affected is the McCain Road Well Field and City will be affected regarding an easement that would run adjacent to the old Rogers Road Landfill on Graham Road across from the Shooting Range. He emphasized that there would be no disturbance of the Landfill. He also noted that the pipeline was rerouted to avoid going onto the Landfill. He noted that the pipeline will run from Fort Smith through Arkansas, adding that Jacksonville is a small part of the process toward the end to connect to the Air Base. He then answered Alderman Traylor, that the pipeline has other purposes for running the petroleum products, adding that it will serve the Air Base in the process. He stated that a leg will run from the main pipeline to the Air Base. Mr. Bob Jackson of Magellan Pipeline related product to the Air Base would be delivered across City property, using a pipeline owned by Enterprise that originates by a tank. He explained that they would interconnect with the tank delivering the product and then it would be pumped to the Air Base. City Attorney Bamburg then clarified that there are easements through the State to get the pipeline to Jacksonville. Mr. Jackson then explained that a new pipeline would be constructed from Fort Smith to a location east of Fort Smith where they will interconnect with an existing pipeline that will be repaired and repurposed from gas to oil in order to get the pipeline from the east to the west side of Jacksonville. He then explained the exact route the pipeline would take coming into Jacksonville including a new pipeline from Searcy to Little Rock. Alderman Traylor moved, seconded by Alderman Twitty to read Resolution 730 (#1-2015). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Resolution 730 (#1-2015). Alderman Sansing moved, seconded by Alderman Elliott to approve Resolution 730 (#1-2015) in its entirety. MOTION CARRIED. WASTEWATER DEPARTMENTS: FIRE DEPARTMENT: Fire Department Book authored by Alderman Barbara Mashburn Alderman Mashburn and Fire Chief Laughy presented Mayor Fletcher with a copy of the newly released Fire Department Book. 3 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JULY 16, 2015 7:00 P.M. – 7:26 P.M. Chief Laughy stated that the book was authored by Alderman Mashburn, adding that in the last 24 months, Alderman Mashburn has contributed greatly to the City. He noted that she organized the Firefighter and Police Memorial, and is heading up the Historical District for Jacksonville which will help the City qualify for grants. He then explained that the Fire Department Book was a project Alderman Mashburn decided to undertake as a fund raiser for the Fire Department. He related that the book consist of information from the historical log books spanning from 1947 to 1969, adding that it is the first of two or three books that are being planned. Mayor Fletcher was presented with a copy of the book in respect of his support to the Fire Department. Alderman Mashburn announced that the books would be available in stores starting in August. POLICE DEPARTMENT: SANITATION DEPARTMENT: PARKS & RECREATION: PLANNING COMMISSION: GENERAL: ADDITION TO THE AGENDA: Waste Management Recycling Advantage Program Mayor Fletcher introduced a special guest, Ms. Carol Bevis from the Pulaski County Solid Waste Board. Ms. Bevis related that the District Board voted to implement a new incentive recycling program for Pulaski County. She noted that the program is called Recycle Advantage, which is a bonus club. She stated that the program was initiated to make people more aware of recycling and understand the importance of recycling. She stated that as a bonus, prizes are given away. She explained that there are weekly and a monthly prize. She stated that anyone 18 years or older living in Pulaski County can register on their website at RegionalRecycling.org under Recycle Advantage. She noted that in the fall they will implement a school program for all the schools in Pulaski County, who will be able to join the incentive program. She explained that the schools can get help with their recycling and win prizes. She related that students are being taught about recycling and its importance regarding the environment. She explained businesses that contribute and donate to the incentive program will be promoted and gain exposure. She noted that the businesses that contribute will have ads on their website and will be recognized in the local newspapers. She then added that the Mayors and 4 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JULY 16, 2015 7:00 P.M. – 7:26 P.M. County Judges will have magnets that say “Recycle Patrol” to apply to their vehicles. She explained that they will award $50.00 dollar prizes for people they have observed recycling. She stated that this program is a way to encourage and increase recycling. She suggested that she be able to come back to City Council and offer an update regarding the school program in a few months. The City Council viewed two television ads that are being used through various media outlets to promote the Recycle Advantage Bonus Club. She held a ticket drawing to award various prizes to the audience and City Council. She noted that a recent prize awarded on television was a 14 person luncheon at Marlsgate Plantation won by a Jacksonville citizen, Ralph Dove. She also noted that their first large prize giveaway was a gas grill that was also won by a Jacksonville resident. She stated that of the three large prizes awarded, two were Jacksonville residents. Mayor Fletcher recognized long time advocate of recycling and beautification volunteer, Ron Newport who passed away and funeral services were held this past Sunday. He stated that even when he knew he was dying, he continued working to beautify Jacksonville, adding that Ron was responsible for starting “Keep Jacksonville Beautiful”. He then related that Ron was also involved in seeing that the Recycling Park was brought to fruition, noting that last year the Park was formally named “The Ron Newport Recycling Center”. He stated that Ron was a citizen who found a passion in his community and got involved, adding that Ron will be remembered for many things. He then noted that Ron was responsible for both eagle statues in front of City Hall and the Police Department. He stated that volunteers such as Ron need to be recognized for their contributions to their community. APPOINTMENTS: ANNOUNCMENTS: ADJOURNMENT: Without objection, Mayor Fletcher adjourned the meeting at approximately 7:26 p.m. MOTION CARRIED. Respectfully, ________________________ _________________________ Susan L. Davitt MAYOR GARY FLETCHER City Clerk-Treasurer 5