15 AUG 20
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 20, 2015
7:00 P.M. – 7:28 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in regular
session on August 20, 2015 at the regular meeting place of the City
Council. Alderman Bolden delivered the invocation and Vice Mayor Kenny
Elliott led a standing audience in the “Pledge of Allegiance” to the
flag.
ROLL CALL: Aldermen: Bolden, McCleary, Sansing, Ray, Mashburn, Traylor,
Twitty, Smith, and Howard answered ROLL CALL. Vice Mayor Kenny Elliott also
answered ROLL CALL declaring a quorum. PRESENT NINE (9), ABSENT (0).
Mayor Fletcher was absent.
Others present for the meeting were: City Attorney Robert Bamburg,
Finance Director Cheryl Erkel, Human Resource Director Jill Ross, Public
Works Director Jim Oakley, Police Chief Kenny Boyd, Fire Chief Alan
Laughy, CDBG Director Theresa Watson, IT Director Scott Rothlisberger,
911 Director Tabby Hughes, Planning Commissioner Jim Moore, Patrick
Thomas, Jennifer Martin, Johnny Simpson, Jessie Lindsey, Gerald Clark,
and interested citizens, and members of the press.
PRESENTATION OF MINUTES:
Vice Mayor Kenny Elliott presented the minutes of the regular City
Council meeting of August 6, 2015 for approval and/or correction at the
next regularly scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Howard moved, seconded by Alderman Bolden that the minutes of
the regular City Council meeting of 16 July 2015 be APPROVED. MOTION
CARRIED.
CONSENT AGENDA: REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Ray moved, seconded by Alderman Twitty to approve the regular
monthly report for July 2015 from the Jacksonville Fire Department,
reflecting a fire loss of $42,000.00 and a savings total of $305,000.00.
REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Ray moved, seconded by Alderman Twitty to approve the Regular
Monthly Report for July 2015 regarding annual crime statistical
comparisons.
Code Enforcement for July 2015
Assigned Calls 131
Self-Initiated Calls 252
Follow ups 351 Basketball Goals 5
Meetings/Court Hearings 10 Structures Inspected 1
Citations/Warnings Issued 17 Rental Properties Inspected 4
Notices/Letters Written 0 Properties Red Tagged 0
Vehicles Tagged 4 Search Warrants Served 0
Vehicles Towed 0 Structures Rehabbed 0
Lots posted 28 Structures Condemned 0
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 20, 2015
7:00 P.M. – 7:28 P.M.
Signs removed 25 Houses Demolished by City 0
Trash cans tagged 2 Houses Demolished by Owner 1
Parking Violations 12 Tickets Issue 2
Grass Letters 113
Grass Mowed 45
REGULAR MONTH REPORT/ANIMAL CONTROL
Alderman Ray moved, seconded by Alderman Twitty to approve the regular
monthly report for July 2015.
ADOPTION FEES/FINES $1,475.00
CONTRIBUTIONS 0.00
TOTALS $1,475.00
In response to a question from Alderman Taylor, Chief Boyd stated that
the increase in total complaint calls or CFS (Calls for Service) can be
either calls for the Police or self initiated activities by the Police.
He related that they started a new pilot program in April, resulting in a
more proactive stance by the Police rather than reactive. He noted that
most of the other crime statistics, especially burglaries have decreased,
which is due to the self initiated activities where the Police are doing
community type oriented policing.
ROLL CALL: Aldermen: Bolden, McCleary, Sansing, Ray, Mashburn, Traylor,
Twitty, Smith and Howard voted AYE. MOTION CARRIED.
WATER DEPARTMENT:
WASTEWATER DEPARTMENTS:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
SANITATION DEPARTMENT:
PARKS & RECREATION:
PLANNING COMMISSION:
GENERAL: PRESENTATION OF 2014 CAFR by Gerald Clark of McAllister &
Associates
Mr. Clark stated that it is his privilege to present the Comprehensive
Annual Financial Report (“CAFR”) for the City of Jacksonville for the
year ended December 31, 2014. The following is Mr. Clark’s written
report.
th
Calendar year 2014 marks the 18 consecutive year that the City has
prepared a Comprehensive Annual Financial Report. The 2014 annual report
was prepared by the City’s Finance Department. It contains financial
statements audited by the City’s auditing firm, McAlister & Associates,
P.A., CPAs, and also pertinent financial, economic, demographic, and
statistical information related to the City of Jacksonville over a ten-
year period.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 20, 2015
7:00 P.M. – 7:28 P.M.
The purpose of the report is to provide the City’s elected officials,
citizens, financial institutions, creditors, and other interested parties
with detailed information concerning the financial condition and
performance of the City of Jacksonville.
Each year since 1997 and including the 2013 report, the City’s CAFR has
received the Certificate of Excellence in Financial Reporting awarded by
the Government Finance Officers Association of the United States and
Canada (GFOA). The Certificate of Achievement is a prestigious national
award recognizing conformance with the highest standards for preparation
of state and local government financial reports.
The 2014 Comprehensive Annual Financial Report has also been submitted to
GFOA for award consideration.
The City is responsible for the preparation and fair presentation of the
financial statements in accordance with generally accepted accounting
principles. The City is also responsible for the design, implementation,
and maintenance of internal control relevant to the preparation and fair
presentation of the financial statements.
Our responsibility as auditors is to conduct the audit in accordance with
generally accepted auditing standards and government auditing standards;
to express an opinion on the City’s financial statements; and to gather
sufficient evidence to provide a basis for the audit opinion.
Based upon our audit, we have rendered a “clean”, or unmodified opinion
on the City’s financial statements for the year ended December 31, 2014.
An unmodified opinion means that the financial statements have been
prepared using accounting principles generally accepted in the United
States of America (GAAP), do not contain material misstatements, and are
fairly presented. Our Independent Auditor’s Report is presented on page 9
of the CAFR.
We have issued a formal management letter, included with the annual
report, which is a customary by-product of the audit process and is
intended to provide management with suggestions and guidance in the
ongoing effort to improve internal controls. The management letter
addresses the resolution of matters that were reported in the prior year
audit, and contains three comments related to the 2014 audit.
The following are financial highlights of the 2014 report:
The first two financial statements in the CAFR are referred to as
the government-wide financial statements. These statements include
all funds of the City, with the exception of the Police and Fire
pension trust funds. It also includes the Water, Wastewater, and
A&P Commission as discrete component units.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 20, 2015
7:00 P.M. – 7:28 P.M.
The first of the government-wide financial statements is the
Statement of Net Position. This statement is comparable to a
balance sheet for a private business enterprise.
The Statement of Net Position presents information on all of the
City’s assets and liabilities on a full accrual basis with the
difference between the assets and liabilities reported as net
position. Over time, increases or decreases in net position may
serve as a useful indicator of whether the financial position of
the City is improving or deteriorating.
The City’s Statement of Net Position indicates total assets of the
City were $62,215,000 at the end of 2014. This is a decrease of
$1,216,000 from 2013. Of the total assets, $52M is capital assets,
$4M is cash and investments, and $6M is accounts receivable and
other assets. Total liabilities of the City were $12,182,000, a
decrease of $2,095,000 from 2013. Of the $12M total liabilities,
$8M is considered long-term obligations due beyond one year and $4M
are considered current and other liabilities. Total assets exceeded
total liabilities by $50,033,000 at the end of 2014.
The amount by which assets exceed liabilities is referred to as the
City’s “Net Position”. Net position is essentially composed of
three components: the largest of which, for the City, is its
investment in capital assets such as land, buildings,
infrastructure, and machinery and equipment. This amount at the end
of 2014 was $43,833,000 or 88% of total net position. These capital
assets are used to provide services to the community and, as a
result, they are not available for future spending.
An additional portion of the City’s net position is subject to
external restrictions as to how the funds may be used, such as
street and grant funds. At the end of 2014, the City’s restricted
net position totaled $1,831,000 or 3.7% of the total net position
of the City.
The balance, approximately $4,368,000 is considered an unrestricted
net position. This amount is available to meet the City’s ongoing
obligations to its citizens and creditors.
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Net Position
Governmental Activities Business-type Activities Total
201420132014201320142013
Current and other assets$ 8,493,034$ 9,052,959$ 1,824,787$ 1,613,334$ 10,317,821$ 10,666,293
Capital assets 50,431,628 51,105,083 1,465,190 1,659,211 51,896,819 52,764,294
Total assets 58,924,662 60,158,042 3,289,977 3,272,545 62,214,639 63,430,587
Long-term liabilities outstanding 8,131,289 9,641,683 193,692 498,487 8,324,981 10,140,170
Other Liabilities 3,424,444 3,729,405 432,611 407,234 3,857,055 4,136,639
Total liabilities 11,555,733 13,371,088 626,303 905,721 12,182,036 14,276,809
Net Position:
CITY OF JACKSONVILLE
Invested in capital assets
net of related debt 42,843,429 42,058,114 989,853 887,393 43,833,282 42,945,507
Restricted 1,831,423 1,184,762 - - 1,831,423 1,184,762
Unrestricted 2,694,078 3,544,078 1,673,821 1,479,431 4,367,899 5,023,509
REGULAR CITY COUNCIL MEETING
Total Net Position$ 47,368,930$ 46,786,954$ 2,663,674$ 2,366,824$ 50,032,604$ 49,153,778
AUGUST 20, 2015
7:00 P.M. – 7:28 P.M.
Summary Statement of Net Position
December 31, 2014 and 2013
The second of the government-wide financial statements is the
Statement of Activities. This statement is comparable to an income
statement for a private business enterprise.
The Statement of Activities presents information showing revenues
and expenses on a full accrual basis and how the City’s net
position changed during the most recent fiscal year. All changes in
net position are reported as soon as the underlying event giving
rise to the change occurs, regardless of the timing of related cash
flows. Thus, revenues and expenses are reported in this statement
for some items that will only result in cash flows in future fiscal
periods (e.g., uncollected taxes and earned but unused vacation
leave)
The Statement of Activities indicates total revenues of the City
increased in 2014 over 2013. 2014 revenues were $26,685,000
compared to $26,031,000 in 2013, an increase of about $654,000 or
2.5%. Total expenses decreased to $25,806,000 in 2014 from
$26,607,000 in 2013 or 6.5%. Overall, revenues exceeded
expenditures by $878,800 in 2014, resulting in an increase in net
position for 2014.
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Change in Net Position
Governmental Activities Business-type Activities Total
201420132014201320142013
Revenues
Program revenues:
Charges for services$ 2,448,522$ 2,114,356$ 3,235,114$ 3,040,737$ 5,683,636$ 5,155,093
Operating grants and contributions 4,598,762 4,428,410 - 6,500 4,598,762 4,434,910
Capital grants and contributions 211,790 685,232 - - 211,790 685,232
7,259,074 7,227,997 3,235,114 3,047,237 10,494,188 10,275,234
General revenues:
Property taxes 838,864 826,033 - - 838,864 826,033
Sales taxes 13,406,409 13,164,041 - - 13,406,409 13,164,041
Franchise taxes 1,137,932 1,292,667 - - 1,137,932 1,292,667
Investment earnings 5,059 7,026 908 688 5,967 7,714
Intergovernmental
CITY OF JACKSONVILLE
Revenues 470,303 433,463 - - 470,303 433,463
Gain/(loss) on sales of capital assets - 31,775 - - - 31,775
Other 331,187 - - - 331,187 -
Total general revenues 16,189,754 15,755,005 908 688 16,190,662 15,755,693
REGULAR CITY COUNCIL MEETING
Total revenues 23,448,828 22,983,002 3,236,022 3,047,925 26,684,850 26,030,927
Expenses
AUGUST 20, 2015
General government 2,954,074 3,052,269 - - 2,954,074 3,052,269
Public works 2,247,748 3,605,742 - - 2,247,748 3,605,742
Parks and recreation services 3,381,026 2,953,709 - - 3,381,026 2,953,709
Public safety 13,360,106 14,051,451 - - 13,360,106 14,051,451
7:00 P.M. – 7:28 P.M.
Housing and neighborhood programs 239,470 588,290 - - 239,470 588,290
Interest on long-term debt 224,750 154,499 - - 224,750 154,499
Sanitation services - - 1,522,422 1,585,114 1,522,422 1,585,114
Emergency medical services - - 1,876,427 1,615,704 1,876,427 1,615,704
Total expenses 22,407,174 24,405,960 3,398,849 3,200,818 25,806,023 27,606,778
Change in net position before transfers 1,041,654 (1,422,958) (162,827) (152,893) 878,827 (1,575,851)
Transfers (459,677) (590,000) 459,677 590,000 - -
Change in net position 581,977 (2,012,958) 296,850 437,107 878,827 (1,575,851)
Summary Statement of Change in Net Position
Net Position - January 1 46,786,954 48,799,911 2,366,824 1,929,717 49,153,778 50,729,628
Net Position - December 31$ 47,368,930$ 46,786,954$ 2,663,674$ 2,366,824$ 50,032,604$ 49,153,777
December 31, 2014 and 2013
Narrowing our focus to the group of funds referred to the
“governmental funds”, these funds include all funds with the
exception of the pension trust funds, and the enterprise funds
(Sanitation and EMS). Governmental funds are reported on the
modified accrual basis of accounting, which combines accrual-basis
accounting with cash-basis accounts. Under this method, revenues
are recognized when they become available and measurable, generally
within 60 days after year-end.
The City’s governmental funds reported total 2014 revenues of
$23,107,000 and total expenditures of $23,226,000. Net position of
these funds decreased $235,000 during the year.
Sales tax revenues account for 58% of all City revenues were
$13,406,000 in 2014, compared to $13,164,000 in 2013, an increase
of 1.8% from 2013 sales tax revenue. State tax turnbacks and other
intergovernmental revenues, such as grants, were $4,729,000 million
in 2014 or approximately 21% of revenues; utility franchise taxes
were just under $1,138,000 or 4.9% of total revenues.
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Percent
Percent of Change
201220132014TotalPrior Year
Revenues
Property taxes$ 779,861$ 782,292$ 802,438 3.5%2.6%
Sales taxes 13,138,610 13,164,041 13,406,409 58.01.8
Licenses and permits 160,514 123,447 133,586 0.68.2
Intergovernmental 5,310,202 4,674,667 4,729,464 20.51.2
Charges for services 1,056,207 1,081,303 1,119,187 4.83.5
Fines and fees 791,192 798,456 840,609 3.65.3
CITY OF JACKSONVILLE
Utility franchise taxes 1,031,798 1,292,667 1,137,932 4.9(12.0)
Investment income 21,136 7,026 5,059 0.0(28.0)
REGULAR CITY COUNCIL MEETING
Miscellaneous 227,747 917,159 932,527 4.01.7
Total revenues$ 22,517,267$ 22,841,058$ 23,107,211 100.00% 1.2%
AUGUST 20, 2015
Expenditures
General government $ 3,600,208 $ 3,491,811 $ 2,906,919 12.5%(16.8) % 7:00 P.M. – 7:28 P.M.
Public works 3,070,904 3,021,075 2,528,778 10.9(16.3)
Parks and recreation 3,694,975 5,514,730 3,025,810 13.0(45.1)
Police 11,533,317 8,096,659 7,149,003 30.8(11.7)
Fire 4,403,817 4,486,226 4,324,497 18.6(3.6)
Emergency communications 4,858,959 878,086 714,945 3.1(18.6)
Animal control 298,166 322,848 305,998 1.3(5.2)
Housing and neighborhood programs 371,863 559,482 238,824 1.0(57.3)
Debt service 237,168 1,580,657 2,031,662 8.728.5
Total expenditures$ 32,069,377$ 27,951,574$ 23,226,436 100.00% (16.9)%
Comparative Statement of Revenues and Expenditures-Governmental Funds
The City’s General Fund finished 2014 with a fund balance of
$2,435,403, which was a decrease of $669,575 from the December 31,
2013 fund balance. General Fund revenues of $19,839,000 were
$120,000 over amended budgeted revenues for the year, while General
Fund expenditures of $20,390,000 were $105,000 under budgeted
expenditures for 2014.
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2014 General Fund Operations
Final Variance
Budgeted Actual with Final
AmountsAmountsBudget
Revenues$ 19,718,346$ 19,838,533$ 120,187
Expenditures 20,494,176 20,390,108 104,068
Revenues in excess of expenditures (775,830) (551,575) 224,255
CITY OF JACKSONVILLE
Other financing sources (uses)
Transfers-in: (From Other Funds) 275,000 275,000 -
REGULAR CITY COUNCIL MEETING
Transfers-out (393,000) (393,000) -
Total other financing sources (uses) (118,000) (118,000) -
AUGUST 20, 2015
Net change in fund balances$ (893,830) (669,575)$ 224,255
7:00 P.M. – 7:28 P.M.
Fund balances, January 1 3,104,979
Fund balances, December 31$ 2,435,403
As a measure of the General Fund’s liquidity, it is useful to
compare total General Fund fund balance to total General Fund
expenditures. The fund balance of $2,435,403 at December 31, 2014
represents approximately 12.0% of 2014 actual General Fund
expenditures and approximately 11.8% of 2015 General Fund budgeted
expenditures.
As a general policy, the City’s minimum target at the end of a
fiscal year for the fund balance of the General Fund is 60 days
(16%) expenditures based on the most recent completed year. At the
end of 2014, the balance on hand was approximately 43 days of 2015
budgeted General Fund expenditures.
This minimum level of fund balance is required to ensure funds
availability for unforeseen emergencies that might impact the
City’s ability to pay for basic operations and also to guarantee
the payment of debt obligations.
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General Fund
$15,265,213 $20,657,218 $22,011,653 $20,677,929 $19,190,962 $17,853,061 $18,663,794 $18,888,911 $17,516,497
18.8%11.8%14.6%20.8%22.4% 28.2% 19.4%19.1%21.0%
$-Budgeted ExpendituresGF Fund Balance %201520142013201220112010200920082007 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000
Fund Balance% of
Budgeted end of Budgeted
YearExpendituresPrevious YearExpenditures
2007$ 15,265,213$ 3,168,76820.8%
2008 17,516,497 3,672,74221.0%
2009 18,888,911 3,552,71418.8%
2010 18,663,794 3,571,85519.1%
2011 17,853,061 3,456,36919.4%
2012 19,190,962 5,404,55528.2%
CITY OF JACKSONVILLE
2013 20,677,929 4,639,31222.4%
2014 22,011,653 3,219,85114.6%
REGULAR CITY COUNCIL MEETING
2015 20,657,218 2,435,40411.8%
AUGUST 20, 2015
7:00 P.M. – 7:28 P.M.
General Fund Ending Fund Balance as a Percent of Next Year’s
General Fund Budgeted Expenditures
In conclusion, I encourage you to read the Management’s Discussion and
Analysis included in the financial section and beginning on page 12, and
also the notes to financial statements which begin on page 45. The MD&A
analyzes the City’s financial performance for the year, provides
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
AUGUST 20, 2015
7:00 P.M. – 7:28 P.M.
comparisons of the current year results to the prior year, and discusses
both the positive and negative aspects of the comparison. The notes to
the financial statements provide required detailed disclosures and
descriptions of the financial statements.
The preparation of this report would not have been possible without the
dedication and committed services of key staff in the City’s Finance
Department under the leadership of Finance Director Cheryl Erkel. I
would like to express our appreciation to all City staff who assisted us
in the audit and whose efforts resulted in a timely and successful
completion of this year’s report.
Finally, we want to express our appreciation once again to the City and
the Council for allowing us the opportunity to serve as the City’s
auditors. We very much value our business relationship with the City of
Jacksonville.
Alderman Bolden moved, seconded by Alderman Mashburn to approve the audit
and 2014 CAFR as presented. MOTION CARRIED.
APPOINTMENTS: CIVIL SERVICE COMMISSION
Alderman Bolden moved, seconded by Alderman Mashburn to approve the
appointment of Jessie Lindsey for a term to expire 04/01/2019. MOTION
CARRIED.
JACKSONVILLE HOUSING AUTHORITY
Alderman Bolden moved, seconded by Alderman Twitty to approve the
appointment of Jody Urquhart for a term to expire 03/17/2020.
MOTION CARRIED.
ANNOUNCMENTS:
ADJOURNMENT: Without objection, Vice Mayor Elliott adjourned the meeting
at approximately 7:28 p.m. MOTION CARRIED.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR GARY FLETCHER
City Clerk-Treasurer
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