14 JUL 03
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 3, 2014
7:00 P.M. – 7:19 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in regular
session on July 3, 2014 at the regular meeting place of the City Council.
Mayor Fletcher delivered the invocation and led a standing audience in
the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Bolden, McCleary, Sansing, Ray, Mashburn, Traylor,
Twitty, and Howard answered ROLL CALL. Mayor Fletcher also answered ROLL
CALL declaring a quorum. Aldermen Elliott and Robinson were absent.
PRESENT EIGHT (8), ABSENT (2).
Others present for the meeting were: City Attorney Robert Bamburg, City
Engineer Jay Whisker, Finance Director Cheryl Erkel, Director of
Administration Jim Durham, Public Works Director Jim Oakley, Human
Resource Director Jill Ross, Police Chief Kenny Boyd, Fire Chief Alan
Laughy, Battalion Chief Joe Bratton, CDBG Director Theresa Watson, IT
Director Scott Rothlisberger, Glenda Fletcher, Johnny Simpson, Keith
Webber, interested citizens, and members of the press.
PRESENTATION OF MINUTES:
Mayor Fletcher presented the minutes of the regular City Council meeting
of June 17, 2014 for approval and/or correction at the next regularly
scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Howard moved, seconded by Alderman Bolden that the minutes of
the regular City Council meeting of 5 June 2014 be APPROVED. MOTION
CARRIED.
CONSENT AGENDA:
WATER DEPARTMENT: RESOLUTION 712 (#7-2014)
A RESOLUTION IN SUPPORT OF AND AUTHORIZING EXECUTION OF AN ABANDONMENT OF
UTILITY RIGHT-OF-WAY EASEMENT TO THE CITY OF JACKSONVILLE FOR CERTAIN
REAL PROPERTY DESCRIBED HEREIN (PULASKI COUNTY PARCEL NO. 12J0800012800);
AND, FOR OTHER PURPOSES.
City Attorney Bamburg related that this is a circumstance where the Water
Department in moving some of their utilities to satisfy the Hwy.
expansion, had an easement which they are abandoning in favor of
relocating to another area. The property owners have agreed and already
given us a new easement.
Alderman Ray moved, seconded by Sansing to read Resolution 712 (#7-2014).
MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of
Resolution 712 (#7-2014).
Alderman Ray moved, seconded by Sansing to adopt Resolution 712 (#7-2014)
MOTION CARRIED.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 3, 2014
7:00 P.M. – 7:19 P.M.
WASTEWATER DEPARTMENTS:
FIRE DEPARTMENT: ORDINANCE 1513 (#6-2014)
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE PURCHASE OF SPECIFIC
COMPUTER SOFTWARE, HARDWARE, INSURANCE, AND WARRANTIES FOR THE FIRE
DEPARTMENT; FOR APPROPRIATE TRAINING AND ACCESS FOR DEPARTMENT
REPRESENTATIVES; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Alderman Ray moved, seconded by Alderman Twitty that Ordinance 1513 be
placed on FIRST READING.
Chief Laughy related that they are asking to waive competitive bidding to
purchase ESO software and additional hardware. He explained that
currently they are working with software named Firehouse, citing the
inadequacy of the software, offering several examples of how the software
has failed to meet the needs required. He mentioned that it failed to do
automatic reporting at the State level for EMS calls and national
reporting for all other fire incidents. He continued saying that the
software should have had an effective EPCR (Electronic Patient Care
Reporting) database that integrates to provide patient care information
to the vehicles, explaining that it simply does not work. He provided a
list of nineteen different companies that were researched over a 6 month
period to replace the Firehouse software and meet the following
specifications of a National Fire Incident Reporting System that is
required on a national level, EMS Incident Reporting on a State level,
including the software to connect dispatch to the vehicle computers, and
auto reporting. He related that he was surprised that only two companies
offered auto reporting, adding that the ESO Company is the only software
company to meet all specifications. He stated that research showed that
there are 27 agencies using ESO, and of the 11 contacts made there were
no complaints and it was stated that there support service is
outstanding. He then added that he learned there are four other agencies
trying to get away from Firehouse Software.
Mayor Fletcher stated that this software would also help with the EMS
billing.
Chief Laughy concurred, noting that the current system sometimes drops
data which causes double and triple the workload and affects billing.
Discussion ensued and it was related that the price was negotiated
$4,000.00 less than first quoted. The additional hardware consists of
nine tough-book computers.
In response to a question from Alderman Sansing, Chief Laughy related
that the normal bidding process was not used because of time constraints
with the renewal contract with Firehouse being due in Augusts. He added
that this why the emergency clause is being requested and training will
take 4 to 6 weeks to fully get ESO operational.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 3, 2014
7:00 P.M. – 7:19 P.M.
In response to a question from Alderman Traylor, Chief Laughy answered
that they have gotten two grants one for $9,117.00 and one for $10,050.00
to help with this purchase. It was noted that the balance would be drawn
from the Equipment Fund and budgeted funds. He then answered that
continual customer support is part of the contract. The Firehouse
software was originally purchased in 2000 with an update two years ago.
ROLL CALL: Alderman Bolden, McCleary, Sansing, Ray, Mashburn, Traylor,
Twitty, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City
Attorney Bamburg read the heading of Ordinance 1513.
Alderman Sansing moved, seconded by Alderman Bolden to APPROVE Ordinance
1513 on FIRST READING and suspend the rules and place Ordinance 1513 on
SECOND READING. ROLL CALL: Alderman Bolden, McCleary, Sansing, Ray,
Mashburn, Traylor, Twitty, and Howard voted AYE. NAY (0). MOTION
CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance
1513.
Alderman Ray moved, seconded by Alderman Mashburn to further suspend the
rules and place Ordinance 1513 on THIRD AND FINAL READING. ROLL CALL:
Alderman Bolden, McCleary, Sansing, Ray, Mashburn, Traylor, Twitty, and
Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney
Bamburg read the heading of Ordinance 1513.
Alderman Ray moved, seconded by Alderman Bolden that Ordinance 1513 be
APPROVED AND ADOPTED. ROLL CALL: Alderman Bolden, McCleary, Sansing, Ray,
Mashburn, Traylor, Twitty, and Howard voted AYE. NAY (0). MOTION
CARRIED.
Alderman Ray moved, seconded by Alderman McCleary that the EMERGENCY
CLAUSE be approved and adopted. ROLL CALL: Alderman Bolden, McCleary,
Sansing, Ray, Mashburn, Traylor, Twitty, and Howard voted AYE. NAY (0).
MOTION CARRIED.
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ORDINANCE 1513 (#6-2014) APPROVED AND ADOPTED THIS 3 DAY OF JULY, 2014
POLICE DEPARTMENT:
STREET DEPARTMENT:
PARKS & RECREATION:
PLANNING COMMISSION: ORDINANCE 1514 (#7-2014)
AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE, ARKANSAS
(GENERAL LOCATION: PLUMMER DRIVE); AMENDING ORDINANCE NOS. 213 AND 238
AND THE LAND USE MAP OF THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR
OTHER PURPOSES.
City Engineer Whisker related the rezoning is a recommendation from the
Planning Commission, noting that R-6 is mobile home zoning being
requested to change to R-3 for apartments. He stated that there are
apartments adjacent to the rezoning on Northeastern Avenue.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 3, 2014
7:00 P.M. – 7:19 P.M.
Alderman Ray moved, seconded by Alderman McCleary that Ordinance 1514 be
placed on FIRST READING. ROLL CALL: Alderman Bolden, McCleary, Sansing,
Ray, Mashburn, Traylor, Twitty, and Howard voted AYE. NAY (0). MOTION
CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance
1514.
Alderman Ray moved, seconded by Alderman Twitty to APPROVE Ordinance 1514
on FIRST READING and suspend the rules and place Ordinance 1514 on SECOND
READING. ROLL CALL: Alderman Bolden, McCleary, Sansing, Ray, Mashburn,
Traylor, Twitty, and Howard voted AYE. NAY (0). MOTION CARRIED.
Whereupon City Attorney Bamburg read the heading of Ordinance 1514.
Alderman Ray moved, seconded by Alderman Bolden to further suspend the
rules and place Ordinance 1514 on THIRD AND FINAL READING. ROLL CALL:
Alderman Bolden, McCleary, Sansing, Ray, Mashburn, Traylor, Twitty, and
Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney
Bamburg read the heading of Ordinance 1514.
Alderman Bolden moved, seconded by Alderman Ray that Ordinance 1514 be
APPROVED AND ADOPTED. ROLL CALL: Alderman Bolden, McCleary, Sansing, Ray,
Mashburn, Traylor, Twitty, and Howard voted AYE. NAY (0). MOTION
CARRIED.
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ORDINANCE 1514 (#7-2014) APPROVED AND ADOPTED THIS 3 DAY OF JULY, 2014
GENERAL: a. Reed’s Bridge Preservation Society
Alderman Ray stated that along with co-sponsors Aldermen Mashburn and
Howard the item of business is being removed from the agenda.
b. RESOLUTION 714 (#9-2014)
A RESOLUTION AUTHORIZING THE CITY CLERK TO DESTROY SPECIFIED CITY
DEPARTMENTAL RECORDS; AND, FOR OTHER PURPOSES.
Alderman Ray moved, seconded by Alderman Bolden to read Resolution 714
(#9-2014). MOTION CARRIED. Whereupon City Attorney Bamburg read the
heading of Resolution 714 (#9-2014).
Alderman Ray moved, seconded by Alderman Sansing to approve 714 (#9-2014)
in its entirety. MOTION CARRIED.
c. RESOLUTION 715 (#10-2014)
A RESOLUTION IN SUPPORT OF AND AUTHORIZING WAIVER AND RESOLUTION OF THE
CITY OF JACKSONVILLE’S TAX CLAIMS AGAINST THE PROPERTY AND OWNER OF 104
FAULKNER, JACKSONVILLE; AND, FOR OTHER PURPOSES.
Alderman Ray moved, seconded by Alderman Twitty to read Resolution 715
(#10-2014).
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 3, 2014
7:00 P.M. – 7:19 P.M.
City Attorney Bamburg explained that previously the City Council had
enacted a condemnation regarding the property addressed as 104 Faulkner
Street, followed by City liens totaling $11,395.18 being filed at the
County, relating that the owner has deeded the property to the City so
the lien needs to be removed.
MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of
Resolution 715 (10-2014).
Alderman Ray moved, seconded by Alderman Sansing to approve Resolution
715 (10-2014) in its entirety. MOTION CARRIED.
APPOINTMENT(S):
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ANNOUNCEMENT(S): Celebrate July 4 with the “Big Bang on the Range”
fireworks show starting 9:30 p.m. at the Arkansas Game & Fish Foundation
Shooting Sports Complex 2800 Graham Road, Jacksonville
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City Hall will be closed July 4in observance of Independence Day.
Mayor Fletcher honored Aldermen Reedie Ray and Bill Howard who were
recognized by the Arkansas Municipal League for 25 and 12 years
respectively for their service on the Jacksonville City Council.
Alderman Mashburn announced that the dedication and ribbon cutting for
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the new Fallen Hero’s Memorial will be hosted Tuesday, July 22 at 9:00
a.m. at the Public Safety Facility on Marshall Road.
ADJOURNMENT: Without objection, Mayor Fletcher adjourned the meeting at
approximately 7:19 p.m. MOTION CARRIED.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR GARY FLETCHER
City Clerk-Treasurer
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