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ORDINANCE NO. 3 9 3
AN ORDINANCE ESTABLISHING A DEPARTMENT OF FINANCE FOR
THE CITY OF JACKSONVILLE, ARKANSAS, AND CREATING THE
POSITION OF FINANCE DIRECTOR; PROVIDING FOR THE DUTIES
AND POWERS OF SAID EMPLOYEE.
WHEREAS, it has been determined that a more efficient manage-
ment of city government could be obtained by creating a department of
finance and that said department is desirous;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL
OF THE CITY OF JACKSONVILLE, ARKANSAS, that:
Section 1. There is hereby added to the Municipal Code of Jackson-
ville, Arkansas, Chapter 2.70 which is to read as follows:
2.70. That there is hereby established the Department of Finance
for the City of Jacksonville, Arkansas, which is to be headed by a Finance
Director, who shall be appointed by the mayor and approved by the city
council and may be removed in like manner.
2.70.010 - Duties. That the Finance Director shall be supervisor
and in charge of the Finance Department and shall perform the following
duties:
a. Director shall be responsible for all monies and revenues
of all funds of the city and that said monies and revenues
are deposited in the appropriate accounts in the name of the
city; maintain revenue and expenditure records for the city,
including budget, bookkeeping, accounting, cost analysis
studies, appropriations, fund allocations, pay rolls, tax
and insurance data, records required for bond issues, bank
accounts, investments and any and all other functions gener-
ally assigned to a controller, except when required by state
law that such be done by the City Clerk or the City Treasurer
b. Director shall prepare, not less than once a month, a
complete statement of conditions of all funds of the city to
be submitted on or before the 15th day of each month to the
mayor and city council,
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c. Director shall be responsible for the city's complying with
State Act #159 of 1973 and all other State laws pertaining
to municipal finances.
d. Director shall make recommendations to the mayor concerning
preparation of budget, fiscal management of the city, and all of
its departments.
e. Director shall provide data to the city attorney, as necessary,
for the preparation of all ordinances pertaining to municipal
finances and intergovernmental transfer of revenues.
f. Director shall be responsible for all insurance and surety bond-
ing of the city except insurance and surety bonding required by
law to be under the jurisdiction of the City Clerk and the
Director shall review such bonding yearly. The Director
shall be bonded in amounts established by the City Council.
g. Director shall prepare warrants for the disbursement of city
funds, but shall not have authority to endorse or sign such war-
rants.
h. Director shall retain in the office of the Finance Director all
financial records and bookkeeping equipment, together with any
certification of any and all funds made heretofore; any exception
will require a simple majority approval of the city council.
i. Director shall be responsible for preparing and administering,
with the necessary and required accounting control systems,
all federal and state Grants -in -Aid programs or supervise any
such programs prepared and /or administered by others.
j. Director shall make recommendations for the investment of
all available city funds, including retirement pension funds.
k. Director will prepare and maintain all reports and records
of the employees of the city.
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1. Director shall perform such other duties as shall be pre-
scribed by the mayor necessary to effectually carry out the
intent of this ordinance and subsequent ordinances.
m. The director shall be supervisor and responsible for the Pur-
chasing Division of the Finance Department.
2.70.020 - Powers. The Finance Director shall have the customary
powers of a chief executive of a department. These powers to include the
following:
a. To hire and terminate personnel of this department.
b. To arrange work loads in the department.
c. To execute provisions of this ordinance as interpreted by the
mayor and city council.
d. Such other powers and functions as are delegated by the mayor or
city council.
2.70.030 - Operation Manual. The Finance Director shall draw up a
Manual of Performance for the Finance Department which shall govern the
daily operations of all personnel within the department. This manual will
be made available, yearly, to the mayor for suggestions and comments.
2.70.040 - City Funds. All persons and /or officers of the city of
Jacksonville, Arkansas, receiving any funds belonging to the city shall im-
mediately transmit same to the Finance Director to be deposited in such
manner as prescribed herein and who shall give receipt therefor.
Section 2. If any section, sentence or clause of this ordinance shall
be declared to be unconstitutional or invalid, same shall not defeat the
balance of this ordinance.
Section 3. Whereas, it is imperative that the city immediately have
a proper procedure for control of its finances in order to efficiently conduct
daily business and to save the taxpayers money, and whereas this ordinance
is necessary for the immediate protection of the public peace, health and
safety, an emergency is hereby declared to exist and this ordinance shall
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be in full force and effect from and after its passage and approval.
APPROVED and ADOPTED this day of
1976.
MAYOR
ATTEST:
City Clerk
APPROVED A3 TO FORM;
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Ben E. Rice, City & .o_