0743RESOLUTION NO, 743 (#09 - 2016)
A RESOLUTION AUTHORIZING DESTRUCTION OF SPECIFIED CITY
DEPARTMENTAL RECORDS; AND, FOR OTHER PURPOSES,
WHEREAS, various Departments of the City of Jacksonville have requested that old
paperwork and records as specifically identified on the attached spreadsheet are no
longer in need and should be destroyed. Said paperwork and records range from Thirty-
six (36) to Ten (10) years old, and ACA §14-59-114 allows destruction of records after
Three (3) or Seven (7) years. Continued maintenance of said older records and others
where electronic copies are now maintained and preserved no longer serves a public
purpose and is cost prohibitive; and,
WHEREAS, Susan Davitt, City Clerk, as the official keeper of records for all City
Departments, has executed the appropriate and required Affidavit verifying the need for
destruction of said records.
NOW, THEREFORE, BE IT RESOL VED BY THE CITYCOUNCIL OF THE CITY
OF JACKSONVILLE, ARKANSAS, THA T.-
SECTION ONE; The City Clerk of the City of Jacksonville, Arkansas, as keeper
of the records, is hereby authorized to destroy the specified various Departmental records
as included and listed on the attached spreadsheet, marked and identified as Exhibit A.
SECTION TWO; This Resolution shall take effect from and after its passage.
APPROVED AND ADOPTED THIS"�`' r, -%r--�nr�nen�n
A
— I SUSAN*. -
CITY CLERK
a
AFFIDAVIT
STATE OF ARKANSAS )
COUNTY OF PULASKI )
My name is Susan Davitt, and I serve as the Jacksonville City Clerk. As such, I am
the keeper of records for the City of Jacksonville, Arkansas.
I have been requested by various City Departments to destroy the files described on
the attached Document and as supported by Resolution No. 743 (#09-2016). Said records
have been held far beyond the required period as authorized by ACA §14-59-114 and shall
be destroyed by means of incineration.
These statements are true and correct to the best of my knowledge and are hereby
stated under oath.
Stated this 19th Day of September, 2016.
SAN DAV , City Clerk
ACKNOWLEDGMENT
STATE OF ARKANSAS )
COUNTY OF PULASKI )
Before me, a Notary Public in and for said State and County, personally came Susan
Davitt, City Clerk, to me well known to be the individual named in the foregoing Affidavit,
and acknowledged and verified that she had executed the attached statement for the
purposes and truths stated therein.
IN WITNESS WHEREOF, I hereunto set my hand and a my official seal this
day of September, 2016.
NOTARY PUBLIC
My Commission Expires:
KYR V, n 91 Z()-z�"
+a1€:p�ALYSON RHEA
' = MY COMMISSION # 12403226
EXPIRES: March 4, 20
Pulaski County
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