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99 JUN 14.doc CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JUNE 14, 1999 7:00 P.M. - 7:35 P.M. OPENING REMARKS: Chairman Walker opened the meeting at approximately 7:00 p.m. expressing appreciation for those in attendance and requested roll call. ROLL CALL: Commissioners: Ken Nabors, Bill Corroum, Dana Nixon, Bart Gray, Jr., Art Brannen, Mark Perry, John Hardwick answered ROLL CALL. Chairman Bob Walker also answered ROLL CALL and declared a quorum. PRESENT seven (7), ABSENT (1). Commissioner Piggee was out of town on business. Others present for the meeting were City Engineer Duane Reel, Engineering Secretary Mylissa Reedy, Patriot Reporter Peggy Koury, and petitioners. PUBLIC HEARINGS: 7:00 p.m. Conditional Use Request for R-4 in C- 2 zone located at 115 West Hickory At approximately 7:05 p.m. Chairman Walker opened the public hearing. Mr. Arnold Koester related the desire to place a 16' by 80' mobile home on an adjacent lot to the Beauty Shop he owns for a future residence. With no one to speak in opposition, Chairman Walker closed the public hearing at approximately 7:07 p.m. Discussion ensued regarding plans to relocated Hwy. 161 and City Engineer Reel related that the proposal is to relocate Hwy. 161 by moving it across the Dupree Property to tie into Second Street that will then go into where the traffic signal is located by the Jacksonville Fitness Center. He related that Bond Engineering is working on the design to be viewed by the Highway Department. It was noted that the Conditional use request will be located near the proposed relocation. In response to a question posed by Commissioner Nixon, City Engineer Reel related that the relocation should be completed by the summer of 2001. He estimated that construction will begin in July 2000. City Engineer Reel then related that the relocation of Hwy. 161 to Second Street has sufficient rights-of-way and is wide enough to accommodate the TCC (Transportation Coordinating Committee) for Metroplan minimum requirement standards. 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JUNE 14, 1999 7:00 P.M. - 7:35 P.M. Commissioner Hardwick noted that the property is surrounded completely by commercial property. In response to a question of time, Mr. Koester related that he is not pressed for time considerations and is still in the planning stage. He said that he was unaware of how the relocation would affect his plans for a residence. He related that he could put his plans on hold for three to six months. Commissioner Brannen stated that he would like to see a more definite idea regarding Mr. Koester's plans to move in the residence and the Highway Departments plans for relocation. He suggested the item be tabled; Commissioner Perry concurred, adding that he is not sure it would be good to place a residence there if the Highway Department finalizes their plans to relocate in that area. He mentioned concerns for the traffic. Commissioner Perry moved, seconded by Commissioner Brannen to table the Conditional Use request pending formalized plans from the Highway Department regarding the relocation of Highway 161. City Engineer Reel related that those plans could be finalized by year end. Mr. Koester agreed to table until formal plans were finalized, adding that he may not want to establish a residence that close in proximity to a highway. MOTION CARRIED. APPROVAL AND/OR CORRECTION OF MINUTES: Commissioner Brannen moved, seconded by Commissioner Nabors that the minutes of the 10 May 1999 Regular Planning Commission Meeting be APPROVED. MOTION CARRIED. REQUEST TO APPROVE BUILDING PERMITS: TOWER USE PERMIT general location John Harden Drive and Marshall Road Mr. M. David Prejean of Crafton Communications representing Sprint PCS related the request to install a one hundred-foot monopole telecommunications tower on John Harden Drive. He said that the request is in conformance with all requirements regarding the telecommunications ordinance adopted by the City. He assured the Commission that the tower would not exceed one hundred-foot even with consideration for a six-foot lightening rod. 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JUNE 14, 1999 7:00 P.M. - 7:35 P.M. City Attorney Bamburg related that he has reviewed the application, and that Crafton Communications is not requesting a variance from the Ordinance requirements. He related that the zoning is C-3 as permitted in the Ordinance. In response to a question posed by Commissioner Corroum, Mr. Prejean related that in the process of co-locating with other providers usually occurs after the tower is construction. He related that the tower will be designed to host other carriers, adding that with the height of 100 feet it should support at least one other carrier. He then related the attempt to co-locate with existing towers, adding that because of location within the radius needed to handle their specific coverage this was not possible. It was noted that the tower would not interfere with existing communications of the local Police, Fire or Hospitals. He gave an example of the installation of a tower on the new Baptist Health Campus at North Hollow will not interfere with the hospital equipment. He assured the Commission there would not be a problem, adding that should there ever be a problem they are required to cease transmission. He also related that they are required to coordinate with and receive permission from the FAA before they can begin transmission. He related coordinated efforts with the Little Rock Air Force Base regarding Communication Operations and assured the Commission they would not be allowed to transmit without permission from the Air Force Base. Commissioner Nabors moved, seconded by Commissioner Hardwick to approve the tower use permit and plot plan as presented. MOTION CARRIED. REQUEST TO APPROVE PLATS: REQUEST/STREET OR ALLEY CLOSING: Request to close abandoned utility easement/Pearl & Hilda Street Ms. Cynthia Williamson representing Jacksonville Baptist Temple related the request to close the easement, adding that the utilities have furnished letters of release. Chairman Walker pointed out that in addition to utility release letters there are letters from adjoining property owners who have given consent. In response to a question posed by Commissioner Hardwick, Ms. Williamson related that the intent is to make the property one tract, and that she is unaware of plans if any to move the white framed building currently located on the property. 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING JUNE 14, 1999 7:00 P.M. - 7:35 P.M. Commissioner Hardwick noted that if there are not any plans to move the building it would need to have a continuous foundation wall. City Engineer Reel informed the Commission that when the subdivision was first developed it was not know if the utility easement would be required for utilities later. He related that occasionally side yard easements were requested, adding that the subdivision was developed without utilities in this particular easement. Commissioner Hardwick moved, seconded by Commissioner Perry to recommend to the City Council the closure of the abandoned utility easement located between Pearl & Hilda Street stipulating that the Jacksonville Baptist Temple Church underpin the white building located on the property if not moved. MOTION CARRIED. GENERAL: ANNOUNCEMENTS: Chairman Walker suggested that the Commission begin work on an Ordinance for green space requirements regarding development. He related that he is in the process of obtaining green space ordinances from other cities for review. He observed the need for guidelines regarding development of property in the City. He asked that the Commission give thought to considerations for ordinance requirements. ADJOURNMENT: At this time Chairman Walker adjourned the meeting at approximately 7:35 p.m. Respectfully, Susan L. Davitt Planning Commission Secretary CITY CLERK-TREASURER 4