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99 DEC 13.doc CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING DECEMBER 13, 1999 7:25 P.M. - 8:20 P.M. OPENING REMARKS: Chairman Perry opened the meeting at approximately 7:25 p.m. expressing appreciation for those in attendance and requested roll call. ROLL CALL: Commissioners: Ken Nabors, Bill Corroum, Bobby Lester, Bart Gray, Jr., Art Brannen, Lester Piggee, John Hardwick, answered ROLL CALL. Chairman Mark Perry also answered ROLL CALL and declared a quorum. PRESENT seven (7), ABSENT (0). Others present for the meeting were City Engineer Reel, Director of Administration Murice Green, Engineering Assistant Melissa Reedy, Alderman Kenny Elliott, Mr. Tommy Dupree, Patriot Reporter Peggy Koury, and petitioners. APPROVAL AND/OR CORRECTION OF MINUTES: Commissioner Nabors moved, seconded by Commissioner Lester that the minutes of the 8 November 1999 Regular Planning Commission Meeting be APPROVED. MOTION CARRIED. PUBLIC HEARINGS: a. REZONING of Property located adjacent to 1400 Stanphill Road Legally described as follows: Part of the SE1/4 of Section 29, T-3-N, Range 10 West, Pulaski County, Arkansas, more particularly described as follows: Commencing at the SE corner of the SE 1/4 of Section 29; thence North along the East line of said quarter section 478.7 feet; thence West 666.0 feet; thence North 501.3 feet; thence North 83 degrees 00 minutes West 508.0 feet to the point of beginning; thence North 83 degrees 00 minutes West 169 feet; thence North 25.0 feet; thence North 83 degrees 00 minutes West 150.0 feet to the East line of Stanphill Road; thence Northerly along said Stanphill Road 123.6 feet; thence South 81 degrees 00 minutes East 319.0 feet; thence Southerly parallel to said Stanphill Road 140.2 feet to the point of beginning. At approximately 7:27 p.m. Chairman Perry opened the public hearing. Mr. Leroy Akridge requested a rezoning from R-3 to R-4 for the purpose of developing the property for manufactured housing. Mr. Johnny Bradley of 1329 Southeastern stated that Mr. Akridge is his neighbor and would like to speak on his behalf as a proprietor. He expressed that Mr. Akridge maintains a good manufactured housing business with very little problems. 1 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING DECEMBER 13, 1999 7:25 P.M. - 8:20 P.M. With no opposition, Chairman Perry closed the public hearing at approximately 7:30 p.m. In comment to Commissioner Piggee, City Engineer Reel related if rezoned he would work an agreement regarding density with Mr. Akridge and feels this will not be a problem. Mr. Akridge related that the property is located directly west of the existing mobile home park on the south side of Lemac Drive and continues to Stanphill Road. Commissioner Nabors moved, seconded by Commissioner Corroum to approve the request to rezone from R-3 to R-4, the tract of land afore legally described and generally located adjacent to 1400 Stanphill Road. MOTION CARRIED. b. REZONING of property located at 1412 Stanphill Road At approximately 7:32 p.m. Chairman Perry opened the public hearing. Mr. Akridge related that in speaking with neighbors concerning the possible rezoning of his property, Ms. Stephanie Thomas of 1412 Stanphill told him that she had previously spoken with City Engineer Reel regarding the rezoning of her property for a manufactured home. He then related that Ms. Thomas' house is in bad repair and needs to be torn down. Mr. Akridge stated that he and Ms. Thomas joined together in the request to rezone the property as per the City Engineer. With no opposition, Chairman Perry closed the public hearing at approximately 7:35 p.m. Commissioner Brannen questioned the removal of the present house and suggested that in the absence of Ms. Thomas that the item be tabled until such time she could be present. Chairman Perry invited Mr. Akridge to answer questions on her behalf. In response to a question from Commissioner Brannen, Mr. Akridge stated that he was sure Ms. Thomas would remove the existing house but was unable to provide a time frame for that action. He further related that the 75' by 160' lot is located south and adjacent to his property on Stanphill Road. Commissioner Piggee expressed legal concerns regarding the rezoning of 1412 Stanphill in the absence of petitioner to represent. 2 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING DECEMBER 13, 1999 7:25 P.M. - 8:20 P.M. Secretary Davitt related that the original rezoning request was filed and signed solely by Mr. Akridge. She then related that she requested that the joint petitioner (Stephanie Thomas) also sign the original request as a matter of record and consent. Chairman Perry noted that the original request is signed by both parties. Commissioner Hardwick questioned the possibility of creating an island zone if her property is not rezoned. Mr. Akridge presented pictures of Ms. Thomas' house to demonstrate dilapidation. Commissioner Corroum questioned if an unusual hardship exist which prevents Ms. Thomas from appearing that should be taken into consideration; otherwise she should appear before the Commission as petitioner. Mr. Akridge explained that she has a day job and then an additional job at night. Commissioner Corroum moved, seconded by Commissioner Brannen to table the rezoning until it can be determined if a hardship exists regarding petitioner being present. MOTION CARRIED. c. AHOD designation for Sycamore Street At approximately 7:42 p.m. Chairman Perry opened the public hearing. City Engineer Reel reviewed the request to place a modular home on Sycamore Street. He explained that a modular home is built off-site and then assembled on-site with a crane. He related that the only provision which allows this type of construction is the designation of an Affordable Housing Overlay District. He stated that the dimension of the house is sixteen hundred square feet with a garage and will fit the decor of the area. He stated that the public hearing process allows neighbors in the area opportunity for input. With no opposition, Chairman Perry closed the public hearing at approximately 7:44 p.m. Commissioner Gray commented that it is not a rezoning but will enable her to bring in a manufactured home. He stated that he personally envisioned AHOD as being a neighborhood or area designation as opposed to a one lot determination. He added that he is not in opposition to the proposal because it will serve a purpose but is probably in opposition to being achieved through 3 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING DECEMBER 13, 1999 7:25 P.M. - 8:20 P.M. the AHOD process. He stated that he will vote in favor of the action, but feels that the AHOD purpose for the community needs to have its scope of use broadened. Commissioner Brannen moved, seconded by Commissioner Piggee to approve the AHOD designation on Sycamore Street. MOTION CARRIED. REQUEST TO APPROVE BUILDING PERMITS: a. SENIOR RESIDENCES OF JACKSONVILLE (east end of Martin Street) Chairman Perry related that Bond Engineering is representative and will be addressed by City Engineer Reel. City Engineer Reel related that he has questions regarding the plot plan as presented because it prevents access to property located east of the development. He stated that in his opinion Martin Street should be continued pass the development into the property east and behind the development, otherwise that property owner is isolated without proper access. He then stated that once that issue is resolved, it should be resubmitted as a preliminary plat to make sure it meets utility requirements. He related that units of the development will be rented or leased by elderly couples. In response to a question from Commissioner Brannen, City Engineer Reel related that continuation of Martin Street could eliminate one lot in the design plan and require the architect to re-envision his plot plan to achieve the same number of units. He then related that parking will also need to be re-addressed. Discussion ensued as to PUD (Planned Unit Development) guidelines and off-street parking which is required for AHOD districts. City Engineer Reel related problems with extending the end of Martin Street as a private drive into the development regarding water lines and other requirements by the Fire Marshall. He stated that if the street is developed as a public thoroughfare there would be public rights-of-way which would require revision of the proposed parking. It was noted that the property is zoned R-3. Commissioner Brannen moved, seconded by Commissioner Gray to request the submittal of a sketch plat depicting a completed street showing access to the east and re-adjustment of structure and parking. Commissioner Gray pointed out that the property consists of 40 acres leaving another potential development for 30 acres behind the current proposed development. He stated that Martin Street needs to show how it can be extended to service further development of the remaining acreage. 4 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING DECEMBER 13, 1999 7:25 P.M. - 8:20 P.M. At this time the MOTION CARRIED with the suggestion that the Fire Marshall be contacted for input. b. 1513 Stanphill Road Mr. Sammy Crook related the desire to build a home on property adjacent to two other parcels he owns. In response to questions from Commissioner Gray, Mr. Crook related that he does not have intentions to sell any of the property and responded that the land is not subdivision but was purchased separately at different times, thus has three separate legal descriptions which makes up the entire property. Commissioner Gray suggested that the property proposed for development be recorded as a one lot subdivision. He pointed out that there are two homes already located on the property and the request is for a third home. In response to a question from Commissioner Gray, Mr. Cook stated that he did not intend to further divide the property and a one lot subdivision of that tract would not hinder future plans for the property he owns. Commissioner Gray stated that a one lot subdivision would be much more in line with requirements by the Planning Commission of petitioners of the same nature. Commissioner Hardwick questioned the need for a one lot subdivision if the property is deeded separately. It was noted that utilities are available. Commissioner Gray moved, seconded by Commissioner Lester to approve the building permit stipulating that the petitioner formally plat and record the property. MOTION CARRIED. It was noted that if the plat is approved by the City Engineer it can then be forwarded directly to the City Council. REQUEST TO APPROVE PLATS: REPLAT/LOTS 10 thru 12, 16 & 17 LAMBS SECOND SUBDIVISION Chairman Perry announced the item of business and it was noted petitioner was not present to represent. Commissioner Brannen moved, seconded by Commissioner Hardwick to table the item of business until petitioner can be present. MOTION CARRIED. 5 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING DECEMBER 13, 1999 7:25 P.M. - 8:20 P.M. GENERAL: Recommendation of Master Sidewalk Plan to City Council Director of Administration Murice Green related that as directed by the Planning Commission at the previous meeting he has changed the two items requested. He rated that the first change is regarding the original recommended width of all sidewalks from five feet to four feet in residential and secondly the buffer zones in residential areas reads as follows - "Walkways should be located as far as practicable from travel lanes. Factors such as utility placement, vehicle speeds, traffic mix, and right-of-way should be considered for placement of sidewalks. He then stated that in his review of the code, sidewalks were mentioned in five different chapters in eleven different areas, adding that the proposal incorporates all scattered information into the Master Sidewalk Plan. He related that he discovered in his review that certain codes regarding sidewalks in residential areas have been changed several times over. Discussion ensued and it was noted that new subdivision plats will carry sidewalk requirements for review by the Planning Commission. Commissioner Piggee moved, seconded by Commissioner Corroum to approve the Master Sidewalk Plan as modified and present to the City Council. MOTION CARRIED with some concerns voiced by Commissioner Gray. Director of Administration Murice Green relating that all surrounding cities have adopted sidewalk plans. Mr. Tommy Dupree stated that he is not opposed to the sidewalk in general but is opposed to sidewalks requirements on local street and further stated concerns for additional cost to developers as well as construction convenience regarding the home building process. He continued with concerns regarding slow housing starts and housing starts in the 1980's. Further discussion ensued as to developing with additional cost and the lot cost as a result. Commissioner Brannen stated that he feels Jacksonville is a very progressive community and pointed out that slow development is due to a lack of annexed property. He stated that additional cost will be absorbed by the buyer not the contractor, adding that he feels the buyer would be willing to pay the additional cost for the property. 6 CITY OF JACKSONVILLE, ARKANSAS REGULAR PLANNING COMMISSION MEETING DECEMBER 13, 1999 7:25 P.M. - 8:20 P.M. Jacksonville resident Susan Dollar explained that in moving to the area she was sold on Stonewall Subdivision because of the sidewalks, she further related that there is a close atmosphere in the neighborhood because of the use of sidewalks by the residents. Chairman Perry thanked everyone for their participation. ADJOURNMENT: Without objection Chairman Perry adjourned the meeting at approximately 8:17 p.m. Respectfully, _____________________________ Susan L. Davitt Planning Commission Secretary CITY CLERK-TREASURER 7